STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
DATE: February 17, 2026
TO: Honorable Mayor and City Council
FROM: Lisa Flores, Interim Development Services Director Kevin Merrill, City Engineer
By: Ryan Huey, Associate Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR THE
BALDWIN AVENUE STREETSCAPE IMPROVEMENT PROJECT IN THE
AMOUNT OF $4,118,466.63
CEQA: Exempt
Recommendation: Approve
SUMMARY
On May 21, 2024, the City Council awarded a contract to Gentry Brothers, Inc. in the amount of $3,945,080.28 for the Baldwin Avenue Streetscape Improvement Project, which included a 10% contingency. Four (4) change orders were issued, totaling $173,386.35, or approximately 5% of the original contract amount. Gentry Brothers, Inc. has completed the work to the City’s satisfaction, resulting in a final project cost of $4,118,466.63.
It is recommended that the City Council find the project is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by Gentry Brothers, Inc. for the Baldwin Avenue Streetscape Improvement Project as complete and authorize the final payment to be made in accordance with the contract documents.
BACKGROUND
The Project was initially bid in February 2024; however, all bids exceeded the original budget of $3.0 million. As such, all bids were rejected and the project scope reduced.
Baldwin Avenue Streetscape Improvement Project
February 17, 2026
The Baldwin Avenue Streetscape Improvement Project was re-bid in March 2024, with Gentry Brothers, Inc. as the lowest responsive bidder. A contract in the amount of $3,945,080.28, plus a 10% contingency, was awarded, and Resolution No. 7565, authorizing a supplemental appropriation, was adopted by the City Council on May 21, 2024.
The project included street, concrete, and landscaping improvements along the following segments:
• Baldwin Avenue from Huntington Drive to Duarte Road
• Baldwin Avenue from Naomi Avenue to Camino Real Avenue
The project included traffic signal improvements at the following intersections:
• Baldwin Avenue and Fairview Avenue
• Baldwin Avenue and Duarte Road
• Baldwin Avenue and Naomi Avenue
• Baldwin Avenue and Camino Real Avenue
DISCUSSION
Construction began in September 2024 and was completed in September 2025. Final invoice payment was withheld until January 2026, pending the completion of survey monument re-establishments and recordation. Four (4) change orders were issued.
The change order work included traffic signal modifications, signing and striping changes, and final quantity adjustments, resulting in a net increase of $173,386.35.
Traffic signal modifications occurred at four (4) intersections along Baldwin Avenue at Fairview Avenue, Duarte Road, Naomi Avenue, and Camino Real Avenue. The additional traffic signal work included demolition and reconstruction of traffic signal pole foundations, relocation and re-utilization of existing traffic signal poles, and installation of new video detection cameras, CCTV cameras, loop detectors, wiring, and conduit.
Signing and striping modifications were implemented along various segments of the project. Changes included the addition of ladder style crosswalks, updated limit lines, and revised pavement markings.
Baldwin Avenue Streetscape Improvement Project
February 17, 2026
Quantity adjustments involved increases and decreases in asphalt, concrete, utility work, landscaping, and traffic signal modifications.
As a result of the adjustments, the final amount is a net increase of $173,386.35, approximately 5% of the original contract amount. A summary of the construction contract with the change orders is as follows:
Original Contract: $3,945,080.28
Change Order #1 (Traffic Signal Modifications) $183,709.18 Change Order #2 (Signing and Striping) $444.00
Change Order #3 (Additional Signing and Striping) $21,378.00 Change Order #4 (Quantity Adjustments) ($32,144.83)
Final Total Contract: $4,118,466.63
ENVIRONMENTAL ANALYSIS
This project is Categorically Exempt under Section 15301(c) of the California Environmental Quality Act (“CEQA”), which applies to the repair and maintenance of existing highways, streets, sidewalks, and similar facilities. The Baldwin Avenue Streetscape Improvement Project qualifies for this exemption because it involved maintenance, upgrades, and minor modifications to an existing street and associated infrastructure, without expanding its capacity.
FISCAL IMPACT
At the October 18, 2022, City Council Meeting, Resolution No. 7462 was adopted, adding the Baldwin Avenue Streetscape Improvement project to the Fiscal Year 2022- 23 CIP Budget, and authorized an appropriation in the amount of $1,600,000 Measure R funds and $500,000 Measure M funds. The Fiscal Year 2023-24 CIP Budget included $900,000 of Prop C funds for the Arterial Rehabilitation Project, bringing the total initial project to $3,000,000. Kreuzer Consulting Group’s design contract totaled $192,400, leaving $2,807,600 for construction.
At the May 21, 2024, City Council Meeting, Resolution No. 7565 was adopted, appropriating an additional $1,605,000 to cover the shortfall. As a result, total available funds of $4,412,600 are sufficient to cover the final project cost of $4,118,466.63.
Baldwin Avenue Streetscape Improvement Project
February 17, 2026
RECOMMENDATION
It is recommended that the City Council find the project is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by Gentry Brothers, Inc. for the Baldwin Avenue Streetscape Improvement Project in the amount of $4,118,466.63 as complete.