STAFF REPORT
POLICE DEPARTMENT
DATE: March 17, 2026
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE OF PORTAB LE AND MOBILE RADIOS FOR THE ARCADIA POLICE DEPARTMENT FROM MOTOROLA SOLUTIONS INC., FROM THE
EQUIPMENT REPLACEMENT FUND , IN AN AMOUNT NOT TO EXCEED $444,260
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2025 -26 Equipment Replacement Budget provides for the replacement of radios for the Police Department. To ensure that the City receives the most competitive price, a formal bid process was conducted. One responsive bid was received from Motorola Solutions Inc. It is recommended that the City Council authorize the purchase of portable and mobile radios from Motorola Solutions Inc., in an amount not to exceed $444,260.
BACKGROUND
Handheld, vehicle, and dispatch radios are the Police Department’s primary means of communication, including responses to 9 -1-1 calls, emergency responses, investigations, and traffic enforcement. As part of the annual Equipment Replacement Fund Budget, the Department plans for the replacement of radios and related equipment. Radios are replaced for various reasons , such as reaching maximum life expectancy, repeated malfunctions, and becoming outdated and/or obsolete. The Department will purchase the latest radio technology, Motorola Model APX 8000 and APX 8500, which is Project 25 (“P25”) compliant. P25 is a set of standards for federal, state, and local public safety agencies to provide interoperable Radio Equipment Replacement Purchase
March 17, 2026
emergency communication within a jurisdiction as well as between agencies and mutual aid response teams.
DISCUSSION
A Notice Inviting Bids was published on the City’s website, and one bid was received on November 6, 2025, from Motorola Solutions Inc., in the amount of $628,321. The bid received was based on the City’s request for 37 portable radios and 18 mobile radios. Since the total bid exceeded the City’s budget, the quantity of radios requested was decreased to align with the City’s budget of $444,260. The cost per radio remained the same and is outlined in the attached quote , dated February 4, 2026. Additionally, the City received a discounted rate of approximately 27% through the Los Angeles County Master Purchase and Service Agreement with Motorola Solutions. It should be noted that radios not covered in the Fiscal Year 2025 -26 equipment replacement purchase will be included in the Fiscal Year 2026 -27 Equipment Replace ment Budget. Delaying the purchase of some radios will not impact public safety, as the existing radios remain operational and compliant.
This year the following items are scheduled to be replaced:
Qty. 8 – APX8000 All Band Portable Radios: R eplacement of aging and malfunctioning portable radios assigned to the S pecial Weapons and Tactics (“SWAT”) Team, as well as spare radios deployed when additional field units require coverage.
Qty. 13 – APX8500 All Band Mobile Radios: Upgrade outdated radios in the Mobile Command Post and E mergency Operations Center and install a secondary radio system in all K9 patrol and field supervisor units. Qty. 18 – APX8500 All Band Mobile Radios: Replace outdated radios in the Detective Bureau fleet vehicles.
Motorola radio equipment is currently being utilized for both handheld and vehicle radios and has been the preferred vendor because of compatibility with existing Motorola equipment, such as radio identifiers, battery chargers, batteries, microphones, hand sets, and peripherals. The Department will continue using Motorola for its handheld radios and all -band radios, which are utilized in marked (black and white) vehicles.
Radio Equipment Replacement Purchase
March 17, 2026
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
The radios to be purchased through Motorola Solutions Inc. will not exceed $444,260.
Sufficient funds have been allocated in the Fiscal Year 202 5-26 Equipment Replacement Fund budget for this purchase. Importantly, $184,260 of the funding has been carried over from the Fiscal Year 2024-25 Equipment Replacement budget; these funds were specifically allocated for the radio replacement purchase.
RECOMMENDATION
It is recommended the City Council determine this action is not a project under the California Environmental Quality Act (“CEQA”); and approve the purchase of portable and mobile radios for the Arcadia Police Department from Motorola Solutions Inc., from the Equipment Replacement Fund, in an amount not to exceed $444,260.
Attachment: Motorola Solutions Inc. Quote Dated February 4, 2026
Billing Address:
ARCADIA POLICE DEPT, CITY OF
240 WEST HUNTINGTON DR
ARCADIA, CA 91066
US
Shipping Address:
ARCADIA POLICE DEPT, CITY OF
250 W HUNTINGTON DR
ARCADIA, CA 91007
US
Quote Date:02/04/2026
Expiration Date:04/05/2026
Quote Created By:
Andy Grimm
[email protected]
858-864-3660
End Customer:
ARCADIA POLICE DEPT, CITY OF
Amber Abeyta
[email protected]
626-574-5136
Contract: LA COUNTY , CA MA-
IS-2240228
Freight Terms:FREIGHT PREPAID
Payment Terms:30 NET
Revised Quantities 2/4/26
LUMP SUM Quote for Radio Bid
Bid-2025-APD Portable and Mobile Radios
Line #
Item Number
Description
Qty
List Price
Disc %
Sale Price
Ext. Sale Price
APX™ 8000 Series
APX8000
1 H91TGD9PW6AN
PORTABLE RADIO APX 8000
ALL BAND MODEL 2.5
8 $8,226.00
27.0%
$6,004.98
$48,039.84
1a
Q806CB
ADD: ASTRO DIGITAL CAI
OPERATION
8 $607.00
27.0%
$443.11
$3,544.88
1b
Q361AN
ADD: P25 9600 BAUD
TRUNKING
8 $353.00
27.0%
$257.69
$2,061.52
1c
QA00580AA
ADD: TDMA OPERATION
8 $530.00
27.0%
$386.90
$3,095.20
1d
Q58AL
ADD: 3Y ESSENTIAL
SERVICE
8 $184.00
0.0%
$184.00
$1,472.00
1e
Q15AJ
ADD: AES/DES-XL/DES-OFB
ENCRYPTION AND ADP
8 $941.00
27.0%
$686.93
$5,495.44
1f
QA01843AC
ADD: FALL ALERT /
MANDOWN OPERATION
8 $177.00
27.0%
$129.21
$1,033.68
1g
QA09007AA
ADD: OUT OF THE BOX WIFI
PROVISIONING
8 $0.00
0.0%
$0.00
$0.00
QUOTE-3488062
REVISED QTY- Bid-2025 APD Portable
& Mobile Radios
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
Line #
Item Number
Description
Qty
List Price
Disc %
Sale Price
Ext. Sale Price
1h
QA09001AB
ADD: WIFI CAPABILITY
8 $353.00
27.0%
$257.69
$2,061.52
1i
Q498AU
SOFTWARE LICENSE ENH:
ASTRO 25 OTAR W/
MULTIKEY
8 $871.00
27.0%
$635.83
$5,086.64
1j
H38BS
ADD: SMARTZONE
OPERATION
8 $1,766.00
27.0%
$1,289.18
$10,313.44
1k
QA09113AB
ADD: BASELINE RELEASE
SW
8 $0.00
0.0%
$0.00
$0.00
1l
G996AP
ADD: PROGRAMMING OVER
P25 (OTAP)
8 $118.00
27.0%
$86.14
$689.12
APX™ 8500
2 M37TSS9PW1CN
APX8500 ALL BAND MP
MOBILE
13 $6,558.00
27.0%
$4,787.34
$62,235.42
2a
GA09007AA
ADD: OUT OF THE BOX WIFI
PROVISIONING
13 $0.00
0.0%
$0.00
$0.00
2b
G851AG
ADD: AES/DES-XL/DES-OFB
ENCRYP APX AND ADP
13 $941.00
27.0%
$686.93
$8,930.09
2c
G996AS
SOFTWARE LICENSE ENH:
OVER THE AIR
PROVISIONING
13 $118.00
27.0%
$86.14
$1,119.82
2d
GA00250AA
ADD: GNSS/BT-WIFI THRU
MNT ANT, 17FT LOW LOSS
PFP-100A/240, QMA
13 $118.00
27.0%
$86.14
$1,119.82
2e
GA00580AA
ADD: TDMA OPERATION
13 $530.00
27.0%
$386.90
$5,029.70
2f
GA01513AB
ADD: ALL BAND MOBILE
ANTENNA (7/8/V/U)
13 $112.00
27.0%
$81.76
$1,062.88
2g
G51AT
SOFTWARE LICENSE
ENH:SMARTZONE
13 $1,766.00
27.0%
$1,289.18
$16,759.34
2h
G78AT
ENH: 3 YEAR ESSENTIAL
SVC
13 $288.00
0.0%
$288.00
$3,744.00
2i
GA09001AA
ADD: WI-FI CAPABILITY
13 $353.00
27.0%
$257.69
$3,349.97
2j
G298AS
SOFTWARE LICENSE ENH:
ASTRO 25 OTAR W/
MULTIKEY
13 $871.00
27.0%
$635.83
$8,265.79
2k
B18CR
ADD: AUXILIARY SPKR 7.5
WATT APX
13 $71.00
27.0%
$51.83
$673.79
2l
G444AH
ADD: APX CONTROL HEAD
SOFTWARE
13 $0.00
0.0%
$0.00
$0.00
2m
G67EH
ADD: REMOTE MOUNT E5
MP
13 $350.00
27.0%
$255.50
$3,321.50
QUOTE-3488062
REVISED QTY- Bid-2025 APD Portable
& Mobile Radios
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
Line #
Item Number
Description
Qty
List Price
Disc %
Sale Price
Ext. Sale Price
2n
GA01517AA
DEL: NO J600 ADAPTER
CABLE NEEDED
13 $0.00
0.0%
$0.00
$0.00
2o
G806BL
SOFTWARE LICENSE ENH:
ASTRO DIGITAL CAI OP APX
13 $607.00
27.0%
$443.11
$5,760.43
2p
GA01670AA
ADD: APX E5 CONTROL
HEAD
13 $767.00
27.0%
$559.91
$7,278.83
2q
W22BA
ADD: STD PALM
MICROPHONE APX
13 $85.00
27.0%
$62.05
$806.65
2r
QA09113AB
ADD: BASELINE RELEASE
SW
13 $0.00
0.0%
$0.00
$0.00
2s
G361AH
SOFTWARE LICENSE ENH:
P25 TRUNKING SOFTWARE
APX
13 $353.00
27.0%
$257.69
$3,349.97
APX™ 8500
3 M37TSS9PW1CN
APX8500 ALL BAND MP
MOBILE
18 $6,558.00
27.0%
$4,787.34
$86,172.12
3a
G90AC
ADD: NO MICROPHONE
NEEDED APX
18 $0.00
0.0%
$0.00
$0.00
3b
GA09007AA
ADD: OUT OF THE BOX WIFI
PROVISIONING
18 $0.00
0.0%
$0.00
$0.00
3c
G851AG
ADD: AES/DES-XL/DES-OFB
ENCRYP APX AND ADP
18 $941.00
27.0%
$686.93
$12,364.74
3d
G996AS
SOFTWARE LICENSE ENH:
OVER THE AIR
PROVISIONING
18 $118.00
27.0%
$86.14
$1,550.52
3e
G72AD
ADD: APX O3 HANDHELD
CH
18 $1,114.00
27.0%
$813.22
$14,637.96
3f
GA00250AA
ADD: GNSS/BT-WIFI THRU
MNT ANT, 17FT LOW LOSS
PFP-100A/240, QMA
18 $118.00
27.0%
$86.14
$1,550.52
3g
G67DE
ADD: REMOTE MOUNT 03
MP
18 $350.00
27.0%
$255.50
$4,599.00
3h
GA00580AA
ADD: TDMA OPERATION
18 $530.00
27.0%
$386.90
$6,964.20
3i
GA01513AB
ADD: ALL BAND MOBILE
ANTENNA (7/8/V/U)
18 $112.00
27.0%
$81.76
$1,471.68
3j
G51AT
SOFTWARE LICENSE
ENH:SMARTZONE
18 $1,766.00
27.0%
$1,289.18
$23,205.24
3k
G78AT
ENH: 3 YEAR ESSENTIAL
SVC
18 $288.00
0.0%
$288.00
$5,184.00
3l
GA09001AA
ADD: WI-FI CAPABILITY
18 $353.00
27.0%
$257.69
$4,638.42
QUOTE-3488062
REVISED QTY- Bid-2025 APD Portable
& Mobile Radios
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
Line #
Item Number
Description
Qty
List Price
Disc %
Sale Price
Ext. Sale Price
3m
G298AS
SOFTWARE LICENSE ENH:
ASTRO 25 OTAR W/
MULTIKEY
18 $871.00
27.0%
$635.83
$11,444.94
3n
B18CR
ADD: AUXILIARY SPKR 7.5
WATT APX
18 $71.00
27.0%
$51.83
$932.94
3o
G444AH
ADD: APX CONTROL HEAD
SOFTWARE
18 $0.00
0.0%
$0.00
$0.00
3p
GA01517AA
DEL: NO J600 ADAPTER
CABLE NEEDED
18 $0.00
0.0%
$0.00
$0.00
3q
G806BL
SOFTWARE LICENSE ENH:
ASTRO DIGITAL CAI OP APX
18 $607.00
27.0%
$443.11
$7,975.98
3r
QA09113AB
ADD: BASELINE RELEASE
SW
18 $0.00
0.0%
$0.00
$0.00
3s
G361AH
SOFTWARE LICENSE ENH:
P25 TRUNKING SOFTWARE
APX
18 $353.00
27.0%
$257.69
$4,638.42
Subtotal
$403,031.96
Estimated Tax
$41,226.36
Grand Total
$444,258.32(USD)
Notes:
●
Shipping is included at no charge. 3YR Warranties are not taxed. Not taxed warranty lines are 1d, 2h, 3k.
Taxable amount is $392,631.96. Tax Rate 10.5%.
QUOTE-3488062
REVISED QTY- Bid-2025 APD Portable
& Mobile Radios
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
PurchaseOrderChecklistNAOM
MarkedasPO/Contract/NoticetoProceedonCompanyLetterhead(POwillnotbeprocessedwithoutthis) PONumber/ContractNumber
PODate
Vendor=MotorolaSolutions,Inc.
Payment(Billing)Terms/StateContractNumber
Bill-ToNameonPOmustbeequaltotheLegalBill-ToName
Bill-ToAddress
Ship-ToAddress(IfweareshippingtoaMRlocation,itmustbedocumentedonPO) UltimateAddress(IftheShip-ToaddressistheMRlocationthentheUltimateDestinationaddressmust bedocumentedonPO) POAmountmustbeequaltoorgreaterthanOrderTotal
Non-EditableFormat(Word/Exceltemplatescannotbeaccepted) TaxExemptionStatus
Signatures(Asrequired)
NOTE: Whenanemail order issubmittedaconfirmationissent fromMotorolaAutoNotifyreferencingacasenumber.Oncechecklist iscomplete, order still must gothroughOrderValidation/CreditApproval