STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: April 21, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH BLACK & WHITE
EMERGENCY VEHICLES, LLC FOR THE PURCHASE OF VEHICLE
OUTFITTING SUPPLIES AND SERVICES IN THE AMOUNT OF $172,662 CEQA: Not a Project
Recommendation: Approve
SUMMARY
On May 7, 2024, the City Council approved a purchase order with Black & White Emergency Vehicles, LLC, for the purchase of vehicle outfitting supplies and services.
Black & White Emergency Vehicles, LLC has reached the end of their purchase order contract and has submitted a written offer to extend for an additional year. The extension reflects a 10%, or $15,696.55, adjustment to offset an increase in labor and equipment costs affecting the industry – namely increased tariffs. This will be Black & White Emergency Vehicle’s second contract extension. All other terms and conditions will remain in effect.
Based on the excellent level of service provided by Black & White Emergency Vehicles, LLC, it is recommended that the City Council approve a one-year purchase order extension for the purchase of vehicle outfitting supplies and services, in the amount of $172,662.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the purchase of fleet vehicles listed in the City’s Equipment Replacement Plan. When new police pursuit vehicles, service trucks, and miscellaneous vehicles are purchased, they are
PO Extension for Vehicle Outfitting Supplies and Services April 21, 2026
sent to an outside vendor for vehicle outfitting, which includes the installation of safety lighting, radio communication systems, and other job-specific specialty equipment. Police pursuit vehicles are outfitted with a prisoner seat, acrylic partition, push bar, gun mounts, lights, and sirens. The service trucks and other miscellaneous vehicles are sent to the vendor to be equipped with safety lights and a two-way radio.
After the vendor has installed all outfitting related equipment, the vehicle is placed in service.
DISCUSSION
On May 7, 2024, the City Council approved a purchase order with Black & White Emergency Vehicles, LLC, with three optional one-year extensions, for the purchase of vehicle outfitting supplies and services. Black & White Emergency Vehicles, LLC has reached the end of their purchase order contract and has submitted a written offer to extend for an additional year. The offer reflects a 10%, or $15,696.55, adjustment to offset an increase in labor and equipment costs affecting the industry.
Several items and equipment used in vehicle outfitting are imported from other countries and continue to be affected by higher tariffs. Black & White Emergency Vehicles, LLC is experiencing higher prices from its suppliers, which has led to the higher-than-average price increase. Nevertheless, Black & White Emergency Vehicles, LLC has consistently provided the lowest pricing on other project bids and has provided excellent service to the City since 2013.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
Sufficient funds have been budgeted in each Department’s proposed Fiscal Year 2026-27 Equipment Replacement Fund for the purchase of vehicle outfitting supplies and services.
PO Extension for Vehicle Outfitting Supplies and Services April 21, 2026
RECOMMENDATION
It is recommended that the City Council determine that this action is not a project under the California Environmental Quality Act (“CEQA”); and approve an extension to the Purchase Order with Black & White Emergency Vehicles, LLC for the purchase of vehicle outfitting supplies and services in the amount of $172,662.