STAFF REPORT
POLICE DEPARTMENT
DATE: May 5, 2026
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: AMENDMENT NO. 2 TO THE MASTER SAAS AND SERVICES AGREEMENT
WITH SHARP PERFORMANCE FOR MOBILE APP SERVICES FOR THE
PERIOD OF MAY 1, 2026, TO APRIL 30, 2027, IN AN AMOUNT NOT TO EXCEED $43,010
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Police Department wishes to amend the Master Software as a Service (“SaaS”) and Services Agreement with Sharp Performance to include the use of their mobile app, which focuses on law enforcement wellness and preventative care. It is recommended that the City Council approve Amendment No. 2 to the Master SaaS and Services Agreement with Sharp Performance for mobile app services for the period of May 1, 2026, to April 30, 2027, in an amount not to exceed $43,010. It is further recommended that the City Council delegate the authority to approve future renewals under this agreement to the City Manager, provided that any financial increases remain within recognized inflationary levels.
BACKGROUND
Assembly Bill 178 and the Budget Act of 2022 authorized the disbursement of Officer Wellness and Mental Health grant funds by the California Board of State and Community Corrections. The funds were made available to all city and county law enforcement agencies, with the purpose of improving officer wellness and expanding mental health resources.
Wellness Mobile App
May 5, 2026
In 2023, the City received Officer Wellness and Mental Health grant funds in the amount of $45,635. After conducting research on available programs, it was determined that the mobile app offered by Sharp Performance, which focuses on employee wellness and preventative care, was the most suitable choice for the Police Department and aligned with the grant funding requirements.
Sharp Performance ("Sharp") is comprised of U.S. Special Operations Veterans and performance experts focused on aiding high-stress professionals. Their mobile app offers a tailored coaching platform for first responders, connecting them with coaches who understand their unique challenges. Utilizing a cognitive performance curriculum and adaptive training based on U.S. Military protocols, Sharp aims to enhance resilience and long-term success. They serve various agencies in Los Angeles County, including the Cities of Alhambra, Gardena, and Redondo Beach.
DISCUSSION
On May 9, 2024, the Police Department signed a one-year Master SaaS and Services Agreement with Sharp for their mobile app, covering 97 users (71 sworn employees and 26 civilian personnel). Sharp was chosen as the sole source provider due to its proprietary, copyrighted content. The total cost of the Agreement was $29,100, approved within the City Manager’s authority and compliant with the City’s procurement policy. Funding came entirely from the Officer Wellness and Mental Health grant, leaving a balance of $16,535.
Personnel from the Police Department received in-person training conducted by Sharp professionals, which encompassed all the services available through the mobile app. Each team member downloaded the app onto their personal cellphones to ensure privacy.
The mobile app offered subscription and professional services, which included:
• Unlimited access to Sharp coaches and chaplains;
• Sharp self-paced exercises and training; and
• Collaboration with Sharp to create a customized resource directory.
Wellness Mobile App
May 5, 2026
The resource directory is specifically designed to meet individual needs and support mental health and wellness goals, focusing on the unique requirements of law enforcement professionals, including both sworn officers and civilian staff.
Since the Sharp mobile app was well received by Police Department personnel, and with the City Council’s approval, the Department amended the Agreement with Sharp for an additional one-year period. The extended Agreement was from May 1, 2025, to April 30, 2026, for a total cost of $43,010 ($16,535 grant funded and $26,475 funded by the General Fund Operating budget). Additionally, the program was expanded to include spouses of Department personnel, recognizing the vital role families play in the well-being of law enforcement members.
Given that the app remains an effective and valuable resource, the Department seeks to further extend the Agreement for an additional one-year period, from May 1, 2026, to April 30, 2027. The fee for the additional one-year period remains unchanged from last year, amounting to $43,010. The amended Agreement will continue to provide the same services outlined above to Department personnel and their spouses.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
Funds in the amount of $43,010 for the Sharp mobile app have been budgeted in the Police Department’s Fiscal Year 2025-26 General Fund Operating Budget. Sufficient funds exist to support this purchase.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve Amendment No. 2 to the Master SaaS and Services Agreement with Sharp Performance for mobile app services for the period of May 1, 2026, to April 30, 2027,
Wellness Mobile App
May 5, 2026
in an amount not to exceed $43,010. It is further recommended that the City Council delegate the authority to approve any such one-year renewals to the City Manager, without having to return to the City Council for further authorization, provided that any financial increases remain within recognized inflationary levels.
Attachment: Amendment No. 2 to the Master SaaS and Services Agreement
AMENDMENT NO. 2
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE ARCADIA POLICE
DEPARTMENT AND SHARP
PERFORMANCE
This Amendment No. 1 ('"Amendment") to the Professional Services Agreement ("Agreement") is made May 1st, 2026, ("this Amendment's effective date"), between the Arcadia Police Department, and Sharp Performance (collectively, "Parties" or individual, "Party").
RECITALS
WHEREAS, on May 8th, 2025, the Arcadia Police Department and Sharp Performance entered into the Agreement for services, for a term of 1 year, with a fee cap of $43,010, to provide performance coaching services to the personnel of the Arcadia Police Department; and
WHEREAS, on or about May 1st, 2026, the Parties agree to execute Amendment No.2 to the Agreement which amended Counsel's address; and
WHEREAS, the Arcadia Police Department desires to continue the services provided by Sharp Performance for any additional term of 1 year; and
AGREEMENT
The Arcadia Police Department and Sharp Performance agree as follows:
I. This Amendment to the original Agreement is effective May 1st, 2026, for a term of 1 Year.
The Parties further agree that Order Form (Schedule A) is amended to reflect eligible users and the new fee amount.
II. Except as provided above, all other provisions, terms, and conditions of the Agreement remain unchanged and continue in full force and effect
WHEREFORE, the Parties signed this Amendment on the date set forth opposite their signatures.
SHARP PERFORMANCE, INC. THE CITY OF ARCADIA
By:__________________________
Benjamin Curley, CEO/ President
Date:________________________
By:__________________________
Andrew Sakmar, CFO/ Secretary
Date:________________________
CONCUR
By:____________________________
Roy Nakamura
Chief of Police, City of Arcadia
Date:__________________________
By:__________________________
, City Manager
Date:________________________
ATTEST:
By:____________________________
, Assistant City Clerk
Date:__________________________
APPROVED AS TO FORM
By:____________________________
Michael J. Maurer, City Attorney
Date:__________________________