STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: May 19, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: John Corona, Utilities Manager
SUBJECT: PURCHASE ORDER WITH WATERLINE TECHNOLOGIES, INC. FOR THE
PURCHASE AND DELIVERY OF SODIUM HYPOCHLORITE FOR THE
DISINFECTION OF THE CITY'S MUNICIPAL WATER SUPPLY, IN THE AMOUNT OF $127,627.50
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The disinfection of drinking water by public water agencies is an essential step in maintaining water quality. The City of Arcadia’s water system utilizes sodium hypochlorite to disinfect water pumped from the groundwater basin. To ensure that the City is receiving the most competitive price for this purchase, a formal bid process was conducted. Waterline Technologies, Inc. submitted the lowest responsive bid.
It is recommended the City Council approve a purchase order with Waterline Technologies, Inc. for the purchase and delivery of sodium hypochlorite for the disinfection of the City’s municipal water supply, in the amount of $127,627.50, with three optional one-year extensions. It is further recommended that the City Council delegate the authority to approve future extensions of the Purchase Order to the City Manager, without having to return to the City Council for subsequent approval, provided that any changes to the Purchase Order amount stay within standard inflationary limits and sufficient funds are available in the adopted budget.
Sodium Hypochlorite Purchase Order
May 19, 2026
BACKGROUND
The disinfection of drinking water by public water agencies is essential in managing and eliminating potential water quality problems. The City’s municipal water supply system permit from the Division of Drinking Water (“DDW”) specifies that the City’s water system must use chlorination as a means of disinfection. Liquid sodium hypochlorite (commonly referred to as chlorine bleach) has been an effective disinfectant used by the City for many years. The liquid sodium hypochlorite is delivered in bulk to the City’s well sites and stored onsite, where it is injected into the distribution system using precision metering devices to ensure the proper concentration of disinfectant. These concentrations are monitored daily by the City’s Water Production Technicians.
DISCUSSION
On March 9, 2026, a Notice Inviting Bids for Sodium Hypochlorite was published in accordance with City Council Resolution No. 7843. On April 7, 2026, the City Clerk received two bids with the following results:
Bidder Location Bid Amount
Waterline Technologies, Inc. Santa Ana, CA $127,627.50 Brenntag Pacific, LLC Santa Fe Springs, CA $155,473.50
All bid documents were reviewed for content and the contractor’s background was investigated. Based on this review, it has been determined that Waterline Technologies, Inc. is the lowest responsive bidder. The business of delivering bulk sodium hypochlorite is rather small, and there are only a few vendors who offer these services. Waterline Technologies, Inc. is the City’s current provider for this product and has consistently delivered quality service at reasonable prices over the years.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment.
Sodium Hypochlorite Purchase Order
May 19, 2026
FISCAL IMPACT
Sufficient funds have been budgeted in the Fiscal Year 2026-27 Water Operation and Maintenance Budget for the purchase of $127,627.50 in bulk liquid sodium hypochlorite.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a Purchase Order with Waterline Technologies, Inc. for the purchase and delivery of Sodium Hypochlorite for the disinfection of the City’s municipal water supply, in the amount of $127,627.50, with three optional one-year extensions. It is further recommended that the City Council delegate the authority to approve future extensions of the Purchase Order to the City Manager, without having to return to the City Council for subsequent approval, provided that any changes to the Purchase Order amount stay within standard inflationary limits and sufficient funds are available in the adopted budget.