STAFF REPORT
POLICE DEPARTMENT
DATE: May 19, 2026
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Police Chief
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE ORDER WITH ODP BUSINESS SOLUTIONS (“OFFICE DEPOT”)
FOR NEW FURNITURE TO BE USED THROUGHOUT THE ARCADIA POLICE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $19,592
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Police Department requires the purchase of new furniture from ODP Business Solutions (“Office Depot”) to support operational needs in multiple work areas. These work areas include the report writing room, space for the Logistical Services Officer, and the Records Bureau. The requested items include cabinetry and filing solutions to improve organization, efficiency, and workspace functionality.
By leveraging the Master Services Agreement (“Agreement”) between ODP Business Solutions (“Office Depot”) and the Foundation for California Community Colleges (“FCCC”) for furniture purchases, the project can be expedited at prices that meet or outperform the traditional competitive bidding process. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a Purchase Order with ODP Business Solutions (“Office Depot”) for new furniture to be used throughout the Police Department, in an amount not to exceed $19,592.
BACKGROUND
Several workspaces throughout the Police Department currently lack adequate furniture to support daily operations. Much of the existing furniture in these areas was originally installed in 2003 and has exceeded its useful lifespan given the 24/7 Office Depot Purchase Order
May 19, 2026
nature of police operations. The report writing room requires additional cabinetry to securely store reports and supplies. The office space for the Logistical Services Officer requires updated furniture to better accommodate administrative and logistical duties. Additionally, the Records Division requires a new filing cabinet to replace aging equipment and ensure secure and organized document storage.
Existing furniture in these areas is either outdated, insufficient, or no longer meets operational needs, necessitating these upgrades.
DISCUSSION
The Fiscal Year 2025-26 Equipment Replacement budget allocates funds for replacing four workstations in the Police Department’s Records Bureau, which are over 22 years old. The four workstations were purchased from Office Depot for a total cost of $23,595. The purchase was made in compliance with the City’s procurement policy and did not meet require City Council’s approval. According to the City’s procurement policy, any purchases made from a single vendor that total $30,000 or more, must receive City Coun cil approval. The proposed additional furniture purchases listed below total $19,592, increasing the cumulative purchases from Office Depot to $43,187 and thereby requiring City Council approval.
Furniture Items Cost
Report Writing Room Cabinet $1,463.37
Logistical Services Officer - Office
Furniture $12,334.67
Records Bureau Filing Cabinet $5,794.01
Total $19, 592.05 (rounded to $19,592)
The City’s Purchasing Policy allows the use of other agencies’ contracts to facilitate purchases, also known as “piggybacking”, in its procurement process. Piggybacking is a form of intergovernmental cooperative purchasing, in which a public agency uses an existing public contract to procure similar items or services. This method allows for savings in time, resources, and costs by leveraging another agency’s successful competitive bidding process.
Through a competitive bidding process, the FCCC entered a Master Services Agreement (Attachment No. 2) with Office Depot, LLC (including ODP Business Solutions), which covers the purchase of office furniture. The Agreement term began Office Depot Purchase Order
May 19, 2026
July 1, 2021, through June 30, 2024, and was extended to June 30, 2026 (Attachment No. 3). The Purchasing Division explored possible options for the purchase of office related equipment, and it was determined that piggybacking on the competitive pricing with the FCCC was the best option. It is recommended that this Agreement be utilized to complete the new furniture purchase in the amount of $19,592.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
Sufficient funds totaling $19,592 have been approved within the Fiscal Year 2025-26 Equipment Replacement and General Fund Operating Budgets to support this purchase.
RECOMMENDATION
It is recommended that the City Council determine this action is not a project under the California Environmental Quality Act (“CEQA”); and approve a P urchase Order with ODP Business Solutions (“Office Depot”) for new furniture to be used throughout the Arcadia Police Department in an amount not to exceed $19,592.
Attachment No. 1: Office Depot Business Solution Quote s Attachment No. 2: Master Services Agreement
Attachment No. 3: Amendment to the Master Services Agreemen t
Quote #: 661418
Date: 5/5/2026
Mike BenneƩ
310-920-8208 Mike.BenneƩ@odpbusiness.com
City of Arcadia, Reports WriƟng Room
SOLD TO: SHIP TO:
City of Arcadia
240 W HunƟngton Dr
Arcadia CA 91007
Danny Juarez
(626) 574-5182NOTES:
Pricing in this proposal is based on current market condiƟons and may change due to tariff adjustments or government fees. Any increases before order invoice could adjust the final pricing.
LINE QTY PRODUCT UNIT SELL EXT SELL
11 NOTE $0.00 $0.00
**AUDITED BY MICHELLE EVANS 3-24-25**
21 DESIGN $0.00 $0.00
COMPLIMENTARY DESIGN (STD RATE $90/HR) - TOTAL 0.75 HOURS OF
DESIGN TIME
31 9342P-5S1 $473.66 $473.66
18"d x 42"w x 65.25"h, 2 Door, 1 Fixed, 3 Adj Shelves, 9300 SERIES Metal File Case & Storage Front Pa
Global Standard Paint Finishes {20
Global Standard Finishes {F1}
Lock OpƟon {40}
Commercial or GSA Offering
~STD
LAFI
OYS
W401
~STD
Metal File Case & Storage Front Paint Finishes (Global St a
Global Standard Colors
1-Oyster OYS
C-Keyed For Lock #W401
Commercial Furniture Offering
46 9342P-FWS $40.11 $240.66
18"d x 42"w, AddiƟonal Shelf for 9300 SERIES Storage Cabinet, 9300 SERIES
Metal Paint Finishes {20}
Global Standard Finishes {F1}
Commercial or GSA Offering
LAFC
OYS
~STD
Metal Paint Finishes
1-Oyster OYS
Commercial Furniture Offering
Attachment No. 1
LINE QTY PRODUCT UNIT SELL EXT SELL
51 INSTALL RT Q67612 - 1 $610.00 $610.00
Labor to Receive Deliver and Install per proposal
All work during Regular Business Hours
No stair carry
Area to be free and clear
Non-Union Labor
LINE QTY PRODUCT UNIT SELL EXT SELL
Subtotal $1,324.32
10.5% EST SALES TAX $139.05
GRAND TOTAL $1,463.37
~Ordering Notes~
* Deposit may be due at Ɵme of order
* The applicable tax will be applied at the Ɵme of invoicing * Pricing in this proposal is based on current market condiƟons and may change due to tariff adjustments or government fees. Any increases before order invoicing could adjust the final pricing. * EsƟmated leadƟme is subject to the manufactures producƟon / shipping schedules * This proposal contains Special Order items that are Not Returnable * Once an order is placed, cancellaƟons are Not Allowed
LINE QTY PRODUCT UNIT SELL EXT SELL
TERMS AND CONDITIONS OF PURCHASE
(FURNITURE - ODP BUSINESS SOLUTIONS WORKSPACE INTERIORS)
1.ODP Business SoluƟons, LLC (“ODP Business SoluƟons”) shall make commercially reasonable efforts to install all products as quickly as possible.
However, any delivery and/or installaƟon dates quoted to Custom er are approximate, and ODP Business SoluƟons obligaƟon shall be only to deliver and/or install the products within a reasonable Ɵme. Also, due t o cert ai n factory shipment schedules, it is possible that ODP Business So luƟons will be able to deliver and install porƟons of the job in phases. Customer will be invoiced for the items as they are delivered and payment will b e due as set forth in SecƟon 3 below
Jobsite Services. Electric current, light, heat, trash disposal faciliƟes, hoisƟng and/or elevator service, and adequate faciliƟes for off-loading, s t a g i n g , moving, and handling of the Furnishings will be furnished witho ut charge to ODP Business SoluƟons. Customer acknowledges that if the instal led Furnishings require electrical hook-ups, outlets, wiring, or ot her similar services, at Customer’s elecƟon, ODP Business SoluƟons may prov ide such services through licensed subcontractors at an addiƟonal fee or C u s t o m e r shall be responsible for engaging appropriate licensed professionals.
13. 2.All prices are firm for thirty (30) days from date of proposal.
Permits are the responsibility of the Customer unless expressly provided in the Proposal.
14.3.P a y m e n t t e r m s a r e n e t t w e n t y ( 2 0 ) d a y s f r o m d a t e o f i n v o i c e , u nless otherwise agreed to and as documented on the order or quote. C ustomer will be invoiced for items when delivery and installaƟon (if ap plicable) is complete, and any punch issues are less than 10% of the value o f the enƟre order. In no event shall payment be withheld for delivered pro ducts and services. Customer shall pay 90% of the invoice and may withho ld 10% unƟl compleƟon of the job. The balance is payable immediately aŌer any outstanding issues are resolved.
If Customer is unwilling or unable to accept delivery or instal laƟon of the products according to the specifi ed schedule, the products will be stored at C u s t o m e r ' s e x p e n s e . C u s t o m e r s h a l l p a y a w a r e h o u s e c h a r g e p a y a ble monthly. Any double handling of a product will be charged at o ur normal hourly rate.
15. ODP Business SoluƟons makes no warranƟes, expressed or implied, a s t o m e r c h a n t a b i l i t y o r a s t h e s u i t a b i l i t y o f t h e p r o d u c t s f o r a n y parƟcular purpose, except those made by the manufacturer of the products. A n y claim must be made to ODP Business SoluƟons in wriƟng within five (5) days aŌer delivery or installaƟon of the products and if no claim is so received by ODP Business SoluƟons it will be conclusively presumed that Cus tomer has accepted and that the products are as represented.
16. 4.All orders are subject to credit approval.
5.ODP Business SoluƟons requires a minimum deposit equaling 50% o n all orders over $20,000. Said deposit will be applied to Customer' s account unƟl such product is delivered and invoiced. Each invoice, les s its proporƟonate share of the deposi t, will be due and payable as s et forth in SecƟon 4 above.
All products and materials are subject to applicable taxes, as well as any applicable inbound freight and fabricaƟon charges.
No liability shall accrue against ODP Business SoluƟons as a re sult of breach of terms and condiƟons caused by any strike, act of God, lockou t, accident, or delay beyond its control.
17.6. 7.An order is not cancelable once in producƟon. “Quick ships” an d fabric orders are not cancelable. ODP Business SoluƟons retains, and Customer hereby grants to OD P Business SoluƟons, a security interest in the products to secur e the purchase price therefore. The products shall remain personal p roperty regardless of being fixed to any real property. If Customer def aults in the payment of the purchase price when due, ODP Business SoluƟons shall have all rights and remedies granted by the Uniform Commercial Code. A finance charge of 2% per month (annual percentage rate 24%) will be cha rged on all past due balances. Customer shall pay all collecƟon costs, inc luding a Ʃ o r n e y s f e e , i n t h e e v e n t a n y c l a i m i s r e f e r r e d t o a c o l l e c Ɵ o n a g e n c y o r aƩorney.
18. 8.Any quotaƟon for special order products or materials shall be a pproved by an authorized Customer represent aƟve for correct product number , fabric, specificaƟons and quanƟƟes. Any services rendered to Customer t o change or modify the specificaƟon and la yout before or during installaƟ on will be c h a r g e d t o C u s t o m e r a t p r e v a i l i n g r a t e s . I f s u c h c h a n g e s o r m o dificaƟons result in addiƟonal products, parts, materials or labor, they w ill be billed to Customer at prevailing rates.
9.Delivery and installaƟon services are conducted during normal b usiness hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. If ser vices are requested outside of normal busin ess hours, if special handling o r equipment is required, if moving of products other than deliver ed is required, or if there are any unusual condiƟon not made known t o ODP Business SoluƟons at the Ɵme of sale, extra labor charges at prevailing rates may apply.
Products shipped directly to Cust omer shall be the responsibili ty of Customer except if agreed in wriƟng that ODP Business SoluƟons will provide delivery and installaƟon services. The receiving Custom er is responsible to inspect products and file any necessary freight c laims with freight provider.
19. If during installaƟon, addiƟonal products are necessary or requ ired to complete the job, such addiƟonal products and labor will be cha rged to Customer at prevailing rates.
Manufacturer warranƟes apply for parts only. Labor is not included.20.10.
All items set forth in the quotaƟon are non-returnable.21.
IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL,
S P E C I A L , I N D I R E C T O R I N C I D E N T A L D A M A G E S , W H E T H E R I N A N A C T I O N
B A S E D O N C O N T R A C T , T O R T ( I N C L U D I N G N E G L I G E N C E ) O R A N Y O T H E R
LEGAL THEORY , EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
22. 11
.Floors shall be smooth, level and free from debris.
CondiƟon of Jobsite - Customer agrees to have premises availabl e on the requested date of installaƟon and for a reasonable Ɵme thereaŌe r for installaƟon during the regular business day. Customer's job sit e shall be clean, clear, and free of debris prior to installaƟon. Delivery and installaƟon encumbrances which necessitate addiƟonal labor will result in e xtra c h a r g e s . I f i n s t a l l a Ɵ o n i s t o b e p l a c e d o v e r c a r p e Ɵ n g , Ɵ l e s , o r o t h e r fl o o r covering, Customer hereby assures ODP Business SoluƟons that al l such coverings will be completed prio r to Ɵme installaƟon is schedul ed. The job site shall be free of interference from all trades in the work areas, and if the job site is not fr ee of such tr ade interf erence, the delivery and installaƟon shall not proceed unƟl such interference has been eliminated, o r other arrangements are agreed to in wriƟng. ODP Business SoluƟons sha ll be held harmless and shall not assume lia bility for job delay due to fa ilure to meet any of the preceding condiƟons.
12. Each party shall indemnify and hold harmless the other party fr om and against any and all third-party claims, demands, acƟons, suits, losses, liabiliƟes, damages and all related costs and expenses, includi ng without limitaƟon reasonable aƩorneys’ f ees due to, arising from or relaƟng to the negligent, willful or reckless act or omission of the indemnifying party.
23. These terms and condiƟons shall be governed by the law of the S tate of Florida, without regard to conflict of laws principles.
24. Customer PO:
Customer:
Title:
Customer's Signature:
Date:
Print Name:
Quote #: 661422A2
Date: 5/5/2026
Mike BenneƩ
310-920-8208 Mike.BenneƩ@odpbusiness.com
LOGISTICAL SERVICES OFFICER'S OFFICE
SOLD TO: SHIP TO:
City of Arcadia
250 W HunƟngton Dr
Arcadia CA 91007
Danny Juarez
626-574-5182 (Office) /
626-684-0365 (Mobile)NOTES:
Pricing in this proposal is based on current market condiƟons and may change due to tariff adjustments or government fees. Any increases before order invoice could adjust the final pricing.
LINE QTY PRODUCT UNIT SELL EXT SELL
11 NOTE $0.00 $0.00
**AUDITED BY MICHELLE EVANS 3-24-26**
21 DESIGN $0.00 $0.00
COMPLIMENTARY DESIGN (STD RATE $90/HR) - TOTAL 1.50 HOURS OF
DESIGN TIME
31 HWV93AALP $525.39 $525.39
Systems 72x36x24x24LeŌ Corner Cove Worksurface Edgebd
Select Laminate
Select Grade 2 Laminate Finish
Select Edgeband Color
Select Grommet Color
$(L2STD)
.LPT1
.DP
.T1
Grd L2 Standard Laminates
PorƟco Teak
PorƟco Teak
PlaƟnum
41 HWR2436P $294.17 $294.17
Systems Rectangular Worksurface Edgeband 24D x 36W
Select Laminate
Select Grade 2 Laminate Finish
Select Edgeband Color
Select Grommet Color
$(L2STD)
.LPT1
.DP
.T1
Grd L2 Standard Laminates
PorƟco Teak
PorƟco Teak
PlaƟnum
LINE QTY PRODUCT UNIT SELL EXT SELL
51 HHATM3S3LT $1,466.40 $1,466.40
Max 3 Stage 3 Leg T Foot
Select Paint Grade
Select Grade 2 Paint
Select Glide
Select Keypad
$(P2)
.PR6
.X
.MEM
P2 Paint Opts
Silver
Standard Glide
Memory Preset
61 HHN831124 $54.60 $54.60
Flat Bracket 24D
Select Color OpƟon .S Charcoal
71 HLSLZ5SC48 $74.66 $74.66
36"W External SƟffener
Select Color OpƟon .P Black
81 HUSLMOD1366 $551.57 $551.57
Laminate Modesty 13h x 66w
Select Laminate
Select Grade 2 Laminate Finish
Select Edgeband Color
Select Color OpƟon
$(L2STD)
.LPT1
.DP
.P
Grd L2 Standard Laminates
PorƟco Teak
PorƟco Teak
Black
91 HJTRGH36 $72.43 $72.43
36" Cable Management Tray - Black Only
Select Paint Color .P Black
10 1 H105413X $806.19 $806.19
Credenza Shell 10" Mod Panel 96Wx24Dx29-1/2H
Select Top Laminate Color
Select Top Laminate Color
Select Chassis Laminate Color
$(L2STD)
.LPT1
LPT1
Grd L2 Standard Laminates
PorƟco Teak
PorƟco Teak
11 1 H10503 $835.71 $835.71
10500 Series Lateral File Ped 36"W x 20"D x 28"H
Select Laminate
Select Grade 2 Laminate Finish
$(L2STD)
.LPT1
Grd L2 Standard Laminates
PorƟco Teak
LINE QTY PRODUCT UNIT SELL EXT SELL
12 1 H105106 $574.97 $574.97
10500 Series 15 3/4Wx18 7/8Dx21 7/8H Mobile Ped B/F
Select Top Laminate Color
Select Top Laminate Color
Select Chassis Laminate Color
$(L2STD)
.LPT1
LPT1
Grd L2 Standard Laminates
PorƟco Teak
PorƟco Teak
13 2 H105323K $739.33 $1,478.66
10500 Series48x37 1/8 Stack-On Storage 3-Dr Locking ETA Select Top Laminate Color
Select Top Laminate Color
Select Chassis Laminate Color
$(L2STD)
.LPT1
LPT1
Grd L2 Standard Laminates
PorƟco Teak
PorƟco Teak
14 1 H105349 $291.39 $291.39
10500 Series Stack-on Storage Clearance End Panel Kit
Select Laminate
Select Grade 2 Laminate Finish
$(L2STD)
.LPT1
Grd L2 Standard Laminates
PorƟco Teak
15 2 H105853 $174.39 $348.78
10500 Series Back enclosure for 48"W Stack on Storage
Select Laminate
Select Grade 2 Laminate Finish
$(L2STD)
.LPT1
Grd L2 Standard Laminates
PorƟco Teak
16 2 H90053 $204.47 $408.94
10500 Series Tckbd for 48"W Stack on Strg Bck Enclosure Fabric SelecƟon
Grd A Fab
Select Refuge Fabric Color
$(A)
.RFG
93 Grd A Fab
Refuge
Frost
17 1 HLED31A $503.10 $503.10
31" LED Light W/PwrSupplyForDaisyChain(STARTER)
18 1 HLED31AUO $410.06 $410.06
31"LED Lt W/8"JmprCordDaisyChain(FOLLOWER)
19 3 HARCHC2 $50.70 $152.10
Field Install Dwr/Door Kit-Arch Mat Chrome 2pack
LINE QTY PRODUCT UNIT SELL EXT SELL
20 2 HARCHC3 $55.71 $111.42
Field Install Dwr/Door Kit-Arch Mat Chrome 3pack
21 2 HF23S $39.56 $79.12
Contain SaƟn Removable Lock Core Kit
Select Key Number .X125E 125E
22 2 HF27S $28.97 $57.94
SaƟn Removable Lock Core Kit
Select Key Number .X125E 125E
23 1 INSTALL RT Q67614 - 1 $2,065.00 $2,065.00
Labor to Receive Deliver and Install per proposal
All work during Regular Business Hours
No stair carry
Area to be free and clear
Non-Union Labor
LINE QTY PRODUCT UNIT SELL EXT SELL
Subtotal $11,162.60
EST SALES TAX 10.5% $1,172.07
GRAND TOTAL $12,334.67
~Ordering Notes~
* Deposit may be due at Ɵme of order
* The applicable tax will be applied at the Ɵme of invoicing * Pricing in this proposal is based on current market condiƟons and may change due to tariff adjustments or government fees. Any increases before order invoicing could adjust the final pricing. * EsƟmated leadƟme is subject to the manufactures producƟon / shipping schedules * This proposal contains Special Order items that are Not Returnable * Once an order is placed, cancellaƟons are Not Allowed
LINE QTY PRODUCT UNIT SELL EXT SELL
TERMS AND CONDITIONS OF PURCHASE
(FURNITURE - ODP BUSINESS SOLUTIONS WORKSPACE INTERIORS)
1.ODP Business SoluƟons, LLC (“ODP Business SoluƟons”) shall make commercially reasonable efforts to install all products as quickly as possible.
However, any delivery and/or installaƟon dates quoted to Custom er are approximate, and ODP Business SoluƟons obligaƟon shall be only to deliver and/or install the products within a reasonable Ɵme. Also, due t o cert ai n factory shipment schedules, it is possible that ODP Business So luƟons will be able to deliver and install porƟons of the job in phases. Customer will be invoiced for the items as they are delivered and payment will b e due as set forth in SecƟon 3 below
Jobsite Services. Electric current, light, heat, trash disposal faciliƟes, hoisƟng and/or elevator service, and adequate faciliƟes for off-loading, s t a g i n g , moving, and handling of the Furnishings will be furnished witho ut charge to ODP Business SoluƟons. Customer acknowledges that if the instal led Furnishings require electrical hook-ups, outlets, wiring, or ot her similar services, at Customer’s elecƟon, ODP Business SoluƟons may prov ide such services through licensed subcontractors at an addiƟonal fee or C u s t o m e r shall be responsible for engaging appropriate licensed professionals.
13. 2.All prices are firm for thirty (30) days from date of proposal.
Permits are the responsibility of the Customer unless expressly provided in the Proposal.
14.3.P a y m e n t t e r m s a r e n e t t w e n t y ( 2 0 ) d a y s f r o m d a t e o f i n v o i c e , u nless otherwise agreed to and as documented on the order or quote. C ustomer will be invoiced for items when delivery and installaƟon (if ap plicable) is complete, and any punch issues are less than 10% of the value o f the enƟre order. In no event shall payment be withheld for delivered pro ducts and services. Customer shall pay 90% of the invoice and may withho ld 10% unƟl compleƟon of the job. The balance is payable immediately aŌer any outstanding issues are resolved.
If Customer is unwilling or unable to accept delivery or instal laƟon of the products according to the specifi ed schedule, the products will be stored at C u s t o m e r ' s e x p e n s e . C u s t o m e r s h a l l p a y a w a r e h o u s e c h a r g e p a y a ble monthly. Any double handling of a product will be charged at o ur normal hourly rate.
15. ODP Business SoluƟons makes no warranƟes, expressed or implied, a s t o m e r c h a n t a b i l i t y o r a s t h e s u i t a b i l i t y o f t h e p r o d u c t s f o r a n y parƟcular purpose, except those made by the manufacturer of the products. A n y claim must be made to ODP Business SoluƟons in wriƟng within five (5) days aŌer delivery or installaƟon of the products and if no claim is so received by ODP Business SoluƟons it will be conclusively presumed that Cus tomer has accepted and that the products are as represented.
16. 4.All orders are subject to credit approval.
5.ODP Business SoluƟons requires a minimum deposit equaling 50% o n all orders over $20,000. Said deposit will be applied to Customer' s account unƟl such product is delivered and invoiced. Each invoice, les s its proporƟonate share of the deposi t, will be due and payable as s et forth in SecƟon 4 above.
All products and materials are subject to applicable taxes, as well as any applicable inbound freight and fabricaƟon charges.
No liability shall accrue against ODP Business SoluƟons as a re sult of breach of terms and condiƟons caused by any strike, act of God, lockou t, accident, or delay beyond its control.
17.6. 7.An order is not cancelable once in producƟon. “Quick ships” an d fabric orders are not cancelable. ODP Business SoluƟons retains, and Customer hereby grants to OD P Business SoluƟons, a security interest in the products to secur e the purchase price therefore. The products shall remain personal p roperty regardless of being fixed to any real property. If Customer def aults in the payment of the purchase price when due, ODP Business SoluƟons shall have all rights and remedies granted by the Uniform Commercial Code. A finance charge of 2% per month (annual percentage rate 24%) will be cha rged on all past due balances. Customer shall pay all collecƟon costs, inc luding a Ʃ o r n e y s f e e , i n t h e e v e n t a n y c l a i m i s r e f e r r e d t o a c o l l e c Ɵ o n a g e n c y o r aƩorney.
18. 8.Any quotaƟon for special order products or materials shall be a pproved by an authorized Customer represent aƟve for correct product number , fabric, specificaƟons and quanƟƟes. Any services rendered to Customer t o change or modify the specificaƟon and la yout before or during installaƟ on will be c h a r g e d t o C u s t o m e r a t p r e v a i l i n g r a t e s . I f s u c h c h a n g e s o r m o dificaƟons result in addiƟonal products, parts, materials or labor, they w ill be billed to Customer at prevailing rates.
9.Delivery and installaƟon services are conducted during normal b usiness hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. If ser vices are requested outside of normal busin ess hours, if special handling o r equipment is required, if moving of products other than deliver ed is required, or if there are any unusual condiƟon not made known t o ODP Business SoluƟons at the Ɵme of sale, extra labor charges at prevailing rates may apply.
Products shipped directly to Cust omer shall be the responsibili ty of Customer except if agreed in wriƟng that ODP Business SoluƟons will provide delivery and installaƟon services. The receiving Custom er is responsible to inspect products and file any necessary freight c laims with freight provider.
19. If during installaƟon, addiƟonal products are necessary or requ ired to complete the job, such addiƟonal products and labor will be cha rged to Customer at prevailing rates.
Manufacturer warranƟes apply for parts only. Labor is not included.20.10.
All items set forth in the quotaƟon are non-returnable.21.
IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL,
S P E C I A L , I N D I R E C T O R I N C I D E N T A L D A M A G E S , W H E T H E R I N A N A C T I O N
B A S E D O N C O N T R A C T , T O R T ( I N C L U D I N G N E G L I G E N C E ) O R A N Y O T H E R
LEGAL THEORY , EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
22. 11
.Floors shall be smooth, level and free from debris.
CondiƟon of Jobsite - Customer agrees to have premises availabl e on the requested date of installaƟon and for a reasonable Ɵme thereaŌe r for installaƟon during the regular business day. Customer's job sit e shall be clean, clear, and free of debris prior to installaƟon. Delivery and installaƟon encumbrances which necessitate addiƟonal labor will result in e xtra c h a r g e s . I f i n s t a l l a Ɵ o n i s t o b e p l a c e d o v e r c a r p e Ɵ n g , Ɵ l e s , o r o t h e r fl o o r covering, Customer hereby assures ODP Business SoluƟons that al l such coverings will be completed prio r to Ɵme installaƟon is schedul ed. The job site shall be free of interference from all trades in the work areas, and if the job site is not fr ee of such tr ade interf erence, the delivery and installaƟon shall not proceed unƟl such interference has been eliminated, o r other arrangements are agreed to in wriƟng. ODP Business SoluƟons sha ll be held harmless and shall not assume lia bility for job delay due to fa ilure to meet any of the preceding condiƟons.
12. Each party shall indemnify and hold harmless the other party fr om and against any and all third-party claims, demands, acƟons, suits, losses, liabiliƟes, damages and all related costs and expenses, includi ng without limitaƟon reasonable aƩorneys’ f ees due to, arising from or relaƟng to the negligent, willful or reckless act or omission of the indemnifying party.
23. These terms and condiƟons shall be governed by the law of the S tate of Florida, without regard to conflict of laws principles.
24. Customer PO:
Customer:
Title:
Customer's Signature:
Date:
Print Name:
Quote #: 661422 LAT FILES
Date: 5/5/2026
Mike BenneƩ
310-920-8208 Mike.BenneƩ@odpbusiness.com
City of Arcadia, Records Dept, Filing
SOLD TO: SHIP TO:
City of Arcadia
250 W HunƟngton Dr
Arcadia CA 91007
Danny Juarez
626-574-5182 (Office) /
626-684-0365 (Mobile)NOTES:
Pricing in this proposal is based on current market condiƟons and may change due to tariff adjustments or government fees. Any increases before order invoice could adjust the final pricing.
LINE QTY PRODUCT UNIT SELL EXT SELL
11 NOTE $0.00 $0.00
**AUDITED BY MICHELLE EVANS 3-24-26**
21 NOTE $0.00 $0.00
**REVISIONS 4-20-26 NOT INCLUDED IN AUDIT**
31 DESIGN $0.00 $0.00
COMPLIMENTARY DESIGN (STD RATE $90/HR) - TOTAL 2.50 HOURS OF
DESIGN TIME
42 H883 $1,153.84 $2,307.68
Brigade 800 Series Lateral File 3 Drawer 36W
Lock Opts
Select Paint Color
Select Grade 2 Paint
.L
$(P2)
.T4
Standard Random Key Lock
P2 Paint Opts
Champagne Metallic
LINE QTY PRODUCT UNIT SELL EXT SELL
51 H919472 $743.79 $743.79
72Wx18D Square Edge Laminate Top For Lateral File
Select Laminate
Select Grade 2 Laminate Finish
$(L2STD)
.LPE1
Grd L2 Standard Laminates
Phantom Ecru
63 H919491 $61.84 $185.52
Single Rail Hanging File Racks(4 Pack)
72 H919493 $20.06 $40.12
MagneƟc Label Holder (5-Pack)
82 HF23C $40.67 $81.34
Lock Core Replacement Kit Brushed Chrome
Select Key Number .X130E 130E
91 INSTALL RT Q67614-1 $1,885.00 $1,885.00
Labor to Receive Deliver and Install per proposal
All work during Regular Business Hours
No stair carry
Area to be free and clear
Non-Union Labor
LINE QTY PRODUCT UNIT SELL EXT SELL
Subtotal $5,243.45
EST SALES TAX 10.5% $550.56
GRAND TOTAL $5,794.01
~Ordering Notes~
* Deposit may be due at Ɵme of order
* The applicable tax will be applied at the Ɵme of invoicing * Pricing in this proposal is based on current market condiƟons and may change due to tariff adjustments or government fees. Any increases before order invoicing could adjust the final pricing. * EsƟmated leadƟme is subject to the manufactures producƟon / shipping schedules * This proposal contains Special Order items that are Not Returnable * Once an order is placed, cancellaƟons are Not Allowed
LINE QTY PRODUCT UNIT SELL EXT SELL
TERMS AND CONDITIONS OF PURCHASE
(FURNITURE - ODP BUSINESS SOLUTIONS WORKSPACE INTERIORS)
1.ODP Business SoluƟons, LLC (“ODP Business SoluƟons”) shall make commercially reasonable efforts to install all products as quickly as possible.
However, any delivery and/or installaƟon dates quoted to Custom er are approximate, and ODP Business SoluƟons obligaƟon shall be only to deliver and/or install the products within a reasonable Ɵme. Also, due t o cert ai n factory shipment schedules, it is possible that ODP Business So luƟons will be able to deliver and install porƟons of the job in phases. Customer will be invoiced for the items as they are delivered and payment will b e due as set forth in SecƟon 3 below
Jobsite Services. Electric current, light, heat, trash disposal faciliƟes, hoisƟng and/or elevator service, and adequate faciliƟes for off-loading, s t a g i n g , moving, and handling of the Furnishings will be furnished witho ut charge to ODP Business SoluƟons. Customer acknowledges that if the instal led Furnishings require electrical hook-ups, outlets, wiring, or ot her similar services, at Customer’s elecƟon, ODP Business SoluƟons may prov ide such services through licensed subcontractors at an addiƟonal fee or C u s t o m e r shall be responsible for engaging appropriate licensed professionals.
13. 2.All prices are firm for thirty (30) days from date of proposal.
Permits are the responsibility of the Customer unless expressly provided in the Proposal.
14.3.P a y m e n t t e r m s a r e n e t t w e n t y ( 2 0 ) d a y s f r o m d a t e o f i n v o i c e , u nless otherwise agreed to and as documented on the order or quote. C ustomer will be invoiced for items when delivery and installaƟon (if ap plicable) is complete, and any punch issues are less than 10% of the value o f the enƟre order. In no event shall payment be withheld for delivered pro ducts and services. Customer shall pay 90% of the invoice and may withho ld 10% unƟl compleƟon of the job. The balance is payable immediately aŌer any outstanding issues are resolved.
If Customer is unwilling or unable to accept delivery or instal laƟon of the products according to the specifi ed schedule, the products will be stored at C u s t o m e r ' s e x p e n s e . C u s t o m e r s h a l l p a y a w a r e h o u s e c h a r g e p a y a ble monthly. Any double handling of a product will be charged at o ur normal hourly rate.
15. ODP Business SoluƟons makes no warranƟes, expressed or implied, a s t o m e r c h a n t a b i l i t y o r a s t h e s u i t a b i l i t y o f t h e p r o d u c t s f o r a n y parƟcular purpose, except those made by the manufacturer of the products. A n y claim must be made to ODP Business SoluƟons in wriƟng within five (5) days aŌer delivery or installaƟon of the products and if no claim is so received by ODP Business SoluƟons it will be conclusively presumed that Cus tomer has accepted and that the products are as represented.
16. 4.All orders are subject to credit approval.
5.ODP Business SoluƟons requires a minimum deposit equaling 50% o n all orders over $20,000. Said deposit will be applied to Customer' s account unƟl such product is delivered and invoiced. Each invoice, les s its proporƟonate share of the deposi t, will be due and payable as s et forth in SecƟon 4 above.
All products and materials are subject to applicable taxes, as well as any applicable inbound freight and fabricaƟon charges.
No liability shall accrue against ODP Business SoluƟons as a re sult of breach of terms and condiƟons caused by any strike, act of God, lockou t, accident, or delay beyond its control.
17.6. 7.An order is not cancelable once in producƟon. “Quick ships” an d fabric orders are not cancelable. ODP Business SoluƟons retains, and Customer hereby grants to OD P Business SoluƟons, a security interest in the products to secur e the purchase price therefore. The products shall remain personal p roperty regardless of being fixed to any real property. If Customer def aults in the payment of the purchase price when due, ODP Business SoluƟons shall have all rights and remedies granted by the Uniform Commercial Code. A finance charge of 2% per month (annual percentage rate 24%) will be cha rged on all past due balances. Customer shall pay all collecƟon costs, inc luding a Ʃ o r n e y s f e e , i n t h e e v e n t a n y c l a i m i s r e f e r r e d t o a c o l l e c Ɵ o n a g e n c y o r aƩorney.
18. 8.Any quotaƟon for special order products or materials shall be a pproved by an authorized Customer represent aƟve for correct product number , fabric, specificaƟons and quanƟƟes. Any services rendered to Customer t o change or modify the specificaƟon and la yout before or during installaƟ on will be c h a r g e d t o C u s t o m e r a t p r e v a i l i n g r a t e s . I f s u c h c h a n g e s o r m o dificaƟons result in addiƟonal products, parts, materials or labor, they w ill be billed to Customer at prevailing rates.
9.Delivery and installaƟon services are conducted during normal b usiness hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. If ser vices are requested outside of normal busin ess hours, if special handling o r equipment is required, if moving of products other than deliver ed is required, or if there are any unusual condiƟon not made known t o ODP Business SoluƟons at the Ɵme of sale, extra labor charges at prevailing rates may apply.
Products shipped directly to Cust omer shall be the responsibili ty of Customer except if agreed in wriƟng that ODP Business SoluƟons will provide delivery and installaƟon services. The receiving Custom er is responsible to inspect products and file any necessary freight c laims with freight provider.
19. If during installaƟon, addiƟonal products are necessary or requ ired to complete the job, such addiƟonal products and labor will be cha rged to Customer at prevailing rates.
Manufacturer warranƟes apply for parts only. Labor is not included.20.10.
All items set forth in the quotaƟon are non-returnable.21.
IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL,
S P E C I A L , I N D I R E C T O R I N C I D E N T A L D A M A G E S , W H E T H E R I N A N A C T I O N
B A S E D O N C O N T R A C T , T O R T ( I N C L U D I N G N E G L I G E N C E ) O R A N Y O T H E R
LEGAL THEORY , EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
22. 11
.Floors shall be smooth, level and free from debris.
CondiƟon of Jobsite - Customer agrees to have premises availabl e on the requested date of installaƟon and for a reasonable Ɵme thereaŌe r for installaƟon during the regular business day. Customer's job sit e shall be clean, clear, and free of debris prior to installaƟon. Delivery and installaƟon encumbrances which necessitate addiƟonal labor will result in e xtra c h a r g e s . I f i n s t a l l a Ɵ o n i s t o b e p l a c e d o v e r c a r p e Ɵ n g , Ɵ l e s , o r o t h e r fl o o r covering, Customer hereby assures ODP Business SoluƟons that al l such coverings will be completed prio r to Ɵme installaƟon is schedul ed. The job site shall be free of interference from all trades in the work areas, and if the job site is not fr ee of such tr ade interf erence, the delivery and installaƟon shall not proceed unƟl such interference has been eliminated, o r other arrangements are agreed to in wriƟng. ODP Business SoluƟons sha ll be held harmless and shall not assume lia bility for job delay due to fa ilure to meet any of the preceding condiƟons.
12. Each party shall indemnify and hold harmless the other party fr om and against any and all third-party claims, demands, acƟons, suits, losses, liabiliƟes, damages and all related costs and expenses, includi ng without limitaƟon reasonable aƩorneys’ f ees due to, arising from or relaƟng to the negligent, willful or reckless act or omission of the indemnifying party.
23. These terms and condiƟons shall be governed by the law of the S tate of Florida, without regard to conflict of laws principles.
24. Customer PO:
Customer:
Title:
Customer's Signature:
Date:
Print Name:
Attachment No. 2