STAFF REPORT
LIBRARY AND MUSEUM SERVICES DEPARTMENT
DATE: June 16, 2026
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Library and Museum Services Director
SUBJECT: PURCHASE ORDER WITH TSAI FONG FOR INTERNATIONAL LANGUAGE MATERIALS IN AN AMOUNT NOT TO EXCEED $35,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a Purchase Order with Tsai Fong for international language materials, including simplified and traditional Chinese materials, in an amount not to exceed $35,000. Sufficient funds are available in the City’s Fiscal Year 2026-27 Operating Budget to support this purchase.
DISCUSSION
Tsai Fong provides certain international language titles at a discounted price. This vendor provides English translation titles and invoices necessary to purchase titles in Chinese, Vietnamese, and Korean. Although the Arcadia Public Library uses other vendors for international languages, Tsai Fong includes many popular international titles and authors, and provides cataloging records not found with other vendors.
Tsai Fong provides this important cataloging feature and is therefore the City’s sole- source supplier for these materials.
The estimated cost for Fiscal Year 2026-27 is $35,000. Sufficient funds are available in the City’s Fiscal Year 2026-27 Operating Budget for this purchase. Therefore, it is recommended that the City Council approve this Purchase Order with Tsai Fong.
International Language Materials PO
June 16, 2026
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under Section 15061(b)(3) of the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
Sufficient funds have been approved in the City’s Fiscal Year 2026-27 General Fund Operating Budget for this purchase.
RECOMMENDATION
It is recommended that the City Council determine that this action is not a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Tsai Fong for international language materials in an amount not to exceed $35,000.