STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: October 6, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Assistant City Manager/Public Works Services Director By: Ryan Huey, Associate Civil Engineer
SUBJECT:
CONTRACT WITH ILB ELECTRIC FOR THE TRAFFIC SIGNAL UPGRADES
AND FIBER NETWORK EXTENSIONS PROJECT IN THE AMOUNT OF
$709,478, WITH A 10% CONTINGENCY
CEQA: Exempt
Recommendation: Approve
SUMMARY
The Public Works Services Department (“PWSD”) is responsible for the operation and maintenance of the traffic signal, electrical, and fiber optic network infrastructure.
The PWSD is preparing to conduct traffic signal upgrades and fiber network extensions to replace outdated equipment and address system inefficiencies . To ensure that the City is receiving the most competitive price and quality service for this work, a formal bid process was undertaken. Following the competitive bidding process, Elecnor Belco Electric, Inc. submitted the lowest responsive bid. Within five working days after the bid opening, Elecnor Belco Electric, Inc. formally withdrew their low bid. As a result of the bid withdrawal, ILB Electric , is the next lowest responsive bidder.
It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with ILB Electric for the Traffic Signal Upgrades and Fiber Network Extensions Project in the amount of $709,478, with a 10% contingency.
BACKGROUND
In 2004, the City of Arcadia completed an Intelligent Transportation Systems ( “ITS”) Master Plan to establish a short- and long-range traffic management program with
Traffic Signal Upgrades and Fiber Network Extensions Project October 6, 2026
ITS integration. The ITS Master Plan was developed with the goal of improving the City’s traffic flow management, signal system control and operations, incident management, signal system optimization, and traffic data collection. Over the years, the City has prioritized and implemented elements of the ITS Master Plan through various Capital Improvement Program projects. As part of these efforts, the Traffic Signal Upgrades and Fiber Network Extensions Project will include the following improvements:
• Traffic signal upgrades at Baldwin Avenue and Las Tunas Drive • Fiber network extensions for traffic signal communication along Las Tunas Drive from Baldwin Avenue to El Monte Avenue
• Fiber network extensions for lighting communication along Huntington Drive from Santa Clara Street to Second Avenue
The improvements include the installation of new traffic signal poles, vehicle heads, pedestrian heads, pedestrian push buttons, pull boxes, loop detectors, CCTV and video detection cameras, conduit, wiring, fiber optic cable, and other traffic signal related equipment. The traffic signal upgrades will replace outdated equipment with new equipment to improve reliability , pedestrian safety, and extend its service life.
Additionally, fiber optic cable is an important component of the City’s public infrastructure systems, supporting communication between City staff and field equipment. The proposed fiber network extensions will improve system connectivity and allow City staff to remotely monitor and address unexpected issues, reducing system downtime and improving operational efficiency.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were provided to contractors that perform this type of work.
On August 27, 2026, the City Clerk received eight bids with the following results:
Rank CONTRACTOR Location AMOUNT
1. Elecnor Belco Electric, Inc. Chino $678,592.00*
2. ILB Electric Corona $709,478.00
3. Alfaro Communications Construction, Inc. Compton $729,574.20
4. California Professional Engineering, Inc. La Puente $756,192.00
Traffic Signal Upgrades and Fiber Network Extensions Project October 6, 2026
5. Crosstown Electrical & Data, Inc. Irwindale $767,615.00
6. Select Electric, Inc. Anaheim $775,000.00
7. PTM General Engineering Services, Inc. Riverside $800,880.00
8. DBX Inc. Temecula $837,888.00
*Elecnor Belco Electric, Inc. withdrew their bid due to a clerical error.
All bid documents were reviewed for content, and the contractor’s background and recent projects were investigated. During the evaluation of the bids, Elecnor Belco Electric, Inc. withdrew their bid due to a clerical error. As a result, ILB Electric was determined to be the lowest responsive bidder. ILB Electric has successfully completed similar traffic signal and electrical projects for other local and state agencies.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt pursuant to the California Environmental Quality Act ("CEQA") under Section 15301 (Class 1: Existing Facilities), Section 15302 (Class 2:
Replacement or Reconstruction), and Section 15303 ( Class 3: New Construction or Conversion of Small Structures), as the project involves the replacement of existing facilities, and limited installation of new, small structures related to the traffic signal, fiber optic, and electrical system, with no expansion of use.
FISCAL IMPACT
A portion of Measure M Funds in the amount of $300,000 have been budgeted in the Fiscal Year 2022-23 Capital Improvement Program for the Live Oak Avenue and Las Tunas Drive Corridor Traffic Signal Improvements. Measure M Funds in the amount of $500,000 have been budgeted in the Fiscal Year 2025 -26 Capital Improvement Program for the Fiber Network Extension – Huntington Drive and Las Tunas Drive Project. The total cost for this project is $709,478, and a 10% contingency would bring the total cost to $780,425.80, which is within the budgeted amounts.
RECOMMENDATION
It is recommend ed that the City Council determine that th is project is categorically exempt under the California Environmental Quality Act (“CEQA”); and approve,
Traffic Signal Upgrades and Fiber Network Extensions Project October 6, 2026
authorize, and direct the City Manager to execute a contract with ILB Electric for the Traffic Signal Upgrades and Fiber Network Extensions Project in the amount of $709,478, with a 10% contingency.
Attachment: Exhibit “A” Project Location Map
Proposed Contract
EISENHOWER PARKFOREST PARKPARKNEWCASTLE
GOLF COURSESANTA ANITAP A R KA R C A D I A C O U N T Y
C I T Y
STATIONFIRE
RACE TRACKP A R K ANITASANTA
A R C A D I A H S
ANITASANTAWASHLIBRARY
STATIONFIRE
WASH
WASHARCADIA
ARCADIAPARKBONITA
EASTBRANCH
LATERALLIMA
CITY OF ARCADIA
PECK ROAD WATER & CONSERVATION PARK
GOLFARCADIA
S A N T A A N I T A
WASH
SIERRA MADRE
D E B R I S D I S P O S A L
A R E A
WASH
COURSE
ARCADIA
FYFOOTHILLRTE 210
RTE 210
SAWPIT
SANTA ANITAFASHION PARK
H A L L
PROJECT LOCATION
FS106ORANGEGROVEPLANT
LAS TUNAS DR
CENTENNIAL
REAL
GOLDRINGCLARK
AZUSARD
PECK RD
LIVE OAK AV
RD
CAMINO
SIERRA MADRE BL
AV
AV
GRAND VIEW
DR
OAKS DR
HIGHLAND
ST JOSEPHST
DRCAMPUS DRDUARTE
AV
WAYDR
HUNTINGTONHUNTINGTON
BALDWIN AV
HUNTINGTON
AV
6TH AV10TH1STAVAV
ANITASANTAEL MONTE
REALCAMINOHOLLY
RD
AV
AVAV
LONGDEN
AV
2NDGOLDEN WESTBALDWIN
BLBLADWINAV
COLORADO BL
DRHUNTINGTON
BLFOOTHILLCOLORADOST
DRRDCANYON
SUNSET
MICHILLINDA
ORANGE GROVE AVE
ELKINSAVHIGHLANDVISTA
SANTA CLARA ST
AV
ANITASANTA
LIVE OAK AV
AV
BALDWIN PECK RD
AV
MAYFLOWERWESLEYLN8TH AV
3RD AVERODELLPL
SANTA ANITATE
Traffic Signal Upgrades and Fiber Network ExtensionsProject No.: 41852326 LOCATION MAPNOT TO SCALEEXHIBIT "A"
PROJECTLOCATION
PROJECTLOCATION
PROJECTLOCATION
CITY OF ARCADIA
TRAFFIC SIGNAL UPGRADES AND FIBER NETWORK
EXTENSIONS
PROJECT NO. 41852326
BETWEEN
CITY OF ARCADIA
AND
ILB ELECTRIC
CONTRACT
CONTRACT - 1
CONTRACT
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and ILB Electric , sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:
a. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, material s, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:
TRAFFIC SIGNAL UPGRADES AND FIBER NETWORK EXTENSIONS
The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. b. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Document s within 90 working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. c. CONTRACT PRICE. The City shall pay to the Contractor as full comp ensation for the performance of the Contract, subject to any additio ns or deductions as provided in the Contract Documents, and including all applicable taxes and c osts, the sum of SEVEN HUNDRED NINE THOUSAND, FOUR HUNDRED SEVENTY EIGHT Dollars ($709,478). Payment shall be made as set forth in the General Conditions.
d. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
e. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
CONTRACT - 2
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be co mplementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
f. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANC E. Each and every provision of law required to be included in t hese Contract Documents shall be deemed to be included in these Contract Documents. The Contr actor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
g. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.
h. PREVAILING WAGES. Contractor shall be required to pay the prevailin g rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
CONTRACT - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
ILB ELECTRIC
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Michael J. Maurer
City Attorney
(CONTRACTOR’S SIGNATURE MUST BE NOTARIZED AND CORPORATE SEAL AFFIXED)
END OF CONTRACT
CONTRACT - 4
Notary Acknowledgment
A notary public or other officer completing this ce rtificate verifies only the identity of the individual who si gned the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, __________________________ _____, Notary Public, personally
appeared , who proved to me on the basis of satisf actory
evidence to be the person(s) whose name(s) is/are s ubscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/th eir authorized capacity(ies), and that by his/her/t heir signature(s) on the instrument the person(s), or th e entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws o f the State of California that the foregoing paragr aph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law , it may prove valuable to persons relying on the d ocument and could prevent fraudulent removal and reattachme nt of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney -In -Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above