CITY OF ARCATA
CITY COUNCIL MEETING
COUNCIL CHAMBER MAY 17, 2023
736 F Street, Arcata Wednesday, 6:00 PM
AGENDA
1 Special accommodations for the disabled who attend City meetings can be made in advance by contacting the City Clerk at 822-5953. Assistive listening devices are available.
Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the City Council, including those received less than 72 hours prior to the City Council meeting, will be made available for public inspection in the agenda binder located on the counter in the lobby at Arcata City Hall, 736 F Street, during normal business hours, and on the City's website at www.cityofarcata.org.
PLEASE NOTE: Speakers wishing to distribute materials to the City Council at the meeting are requested to provide 10 copies to the City Clerk.
How to Observe and Participate in the Meeting:
Observe:
Members of the public can attend the meeting in person or observe the meeting on Zoom (see below), on Access Humboldt Channel 10, online by visiting www.cityofarcata.org and clicking on the See Live Meetings, Agendas, and Archives button on the home page, or on the City’s YouTube channel at https://www.youtube.com/c/CityofArcataCA Public Comment Participation in Person and on Zoom:
Members of the public may attend the meeting in person and give public comment. Or, they may access the meeting via Zoom to provide public comment.
1. Join from a PC, Mac, iPad, iPhone or Android device: Please use this URL:
https://us06web.zoom.us/j/83924639520
2. If you want to comment during the public comment portion of any item, click on raise your hand on the right-hand side of your screen. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute you. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.
Or join by phone:
1. *67 1-669-900-6833
May 17, 2023 City Council Agenda
-2-
2. Enter Meeting ID: 839 2463 9520
3. If you are accessing the meeting via telephone and want to comment during the public comment portion of any item, press star (*) 9 on your phone. This will raise your hand. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute your phone. You will hear a prompt that will indicate your phone is unmuted. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.
I. LAND ACKNOWLEDGMENT
II. FLAG SALUTE
III. ROLL CALL
IV. CEREMONIAL MATTERS
A. Proclamation in Honor of Kinetic Sculpture Racing, May 27, 2023.
B. Proclamation Designating the Month of May 2023 as Arcata Tourism Month.
C. Proclamation in Honor of Older Americans Month, May 2023.
V. REPORT BY COMMISSION/COMMITTEE
VI. EARLY ORAL COMMUNICATIONS
The City Council values your comments. This 15-minute time period allows people to address the Council on matters not on the agenda. Please know that, pursuant to the Brown Act, the Council cannot discuss or take action on items that are not listed on the posted agenda. At the end of all oral communications the Council may respond to statements. Supported requests that require Council action will be set for a future agenda or referred to staff. Speakers may be limited to two minutes. There will also be time for the public to comment specifically on each agenda item and again at the end of the meeting under item number XII (12).
VII. N/A
VIII. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items.
If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Council May 17, 2023 City Council Agenda
-3-
members or members of the public can request that an item be removed for separate discussion.
A. Approve the Minutes of the City Council Meeting of April 19, 2023.
B. Approve the Minutes of the City Council Meeting of May 3, 2023.
C. Bi-Weekly Report on Disbursements.
D. Award a Contract for the 2023 Timber Harvest (Logging & Trucking) to George Huffman DBA Northern Roads & Timber for the Amounts of:
$300 per Thousand Board Feet (MBF) for Logging; $91/MBF for Logs Hauled to Arcata; $136.80/MBF for Logs Hauled to Scotia; and $106/MBF for Logs Hauled to Either Samoa, Eureka, or Korbel; and Authorize the City Manager to Execute All Applicable Documents.
E. Award a Contract in the Amount of $334,783.39 to GHD, Inc., for Professional Services to Support the Project Specifications and Estimates (PS&E) and Right-of-Way (ROW) Phases of the Annie and Mary Trail Connectivity Project; and Authorize the City Manager to Execute All Applicable Documents.
F. Adopt Resolution No. 223-54 Approving an Application for Grant Funds from the California Coastal Commission’s LCP Local Assistance Grant Program for Conducting a Sea Level Rise Vulnerability Assessment and Capital Improvement Project Adaptation Plan for Coastal Resiliency, and Authorize the City Manager to Execute All Applicable Documents.
G. Approve an Amendment to the Agreement between OpenGov Inc. and the City of Arcata for Deployment and a Three-Year Subscription of the Budgeting & Planning, and Enterprise Asset Management Software Module in the Amount of $341,739, and Authorize the City Manager to Execute All Applicable Documents.
IX. ITEMS REMOVED FROM CONSENT CALENDAR
Items removed from the Consent Calendar will be heard under this section.
X. OLD BUSINESS
XI. NEW BUSINESS
A. Receive a Report of Arcata Main Street's Recent Activities and Upcoming Plans Tied to the City's American Rescue Plan Act Funding.
May 17, 2023 City Council Agenda
-4-
B. Provide Prioritization of Potential New or Expanded Solid Waste, Recycling, and Organics Collection Services and Authorize the City Manager to Enter into Sole-Source Negotiations with Recology to Meet Senate Bill 1383's Requirements for Curbside Collection and Hauling.
To comply with the provisions of SB 1383, City staff have begun discussions with Recology to understand the scope and appropriate contractual mechanism for curbside collection and hauling of organics. Through these discussions, it is clear that Recology’s ability to provide curbside collection of organics is uniquely compatible with their existing contract to provide solid waste and recycling curbside collection services, which remains in full force and effect through 2029. Additionally, universal curbside collection of organics will build on existing optional curbside greenwaste collection services that Recology currently offers. Given Recology’s compatibility with existing services, potential expansion of existing services, and because there are no other wastehaulers in the area with capacity to provide for universal curbside collection of organics, staff recommends the Council authorize the City Manager to enter into sole-source negotiations with Recology to meet the new SB 1383 requirements. Negotiations are anticipated to result in an amended and re-stated Franchise Agreement for collection and hauling of solid waste, recycling, and organics for a new 10-year term.
Additionally, before a draft Franchise Agreement is brought to the City Council for review, City staff requests the Council provide direction on potential priorities to include in the amended and restated Franchise Agreement, which could be incorporated in addition to updated industry standards for SB 1383 requirements.
The City has retained CSG Consultants to provide technical support services throughout the franchise agreement negotiation process. CSG Consultants has also been retained by the City of Eureka and the County of Humboldt to provide a similar scope of work. As part of the negotiation process, City of Arcata staff and CSG Consultants have held individual meetings with Recology staff, and have also attended joint meetings between Recology staff, CSG Consultants, and Humboldt County jurisdictions who have franchise agreements with Recology. While each jurisdiction would have its own separate franchise agreement with Recology, joint meetings have been held with the intention of identifying cost savings opportunities where regional services could be offered (for example, providing regional education and outreach).
Staff expects to bring a draft Franchise Agreement to the Council in late summer 2023.
It is anticipated that Proposition 218 rate noticing associated with the restated and amended Franchise Agreement will occur in Fall 2023. New rates could go into effect immediately following the noticing for any new services that are immediately provided, however, rates specific to SB 1383 services (such as curbside organic collection) would not go into effect until customers receive those new services. Considering lead-time for capital equipment purchases and deliveries, it is anticipated that full organics collection program roll-out would occur beginning in Fall 2025.
May 17, 2023 City Council Agenda
-5-
RECOMMENDATION:
It is recommended that the Council:
1) Provide prioritization of potential new or expanded solid waste, recycling, and organics collection services; and
2) Authorize the City Manager to enter into sole-source negotiations with Recology to meet SB 1383 requirements for curbside collection and hauling.
C. Review and Accept the General Plan Annual Progress Report and Adopt Resolution No. 223-53 forwarding the Report to State Agencies.
Government Code Section 65400 and 65700 mandates that all cities and counties submit an annual report on the status of the General Plan and progress in its implementation to their legislative bodies, the Governor’s Office of Planning and Research (OPR) and the Housing and Community Development Department (HCD) every April.
RECOMMENDATION:
It is recommended that the Council review the 2022 General Plan Annual Progress report, take public comment, and accept and forward the report to the Governor’s Office of Planning and Research and the State Housing and Community Development Department by adopting Resolution No. 223-53.
XII. ORAL AND WRITTEN COMMUNICATIONS
XIII. COUNCIL AND STAFF REPORTS
All reports shall be specifically limited to City business and shall not request or lead to action by the Council at this meeting.
A. Receive an Update from City Engineer Netra B. Khatri on the City’s Local Road Safety Plan.
B. Other Council and Staff Reports.
XIV. DATES OF FUTURE MEETINGS
XV. CLOSED SESSION
XVI. CLOSED SESSION REPORTS
XVII. ADJOURNMENT
Other than items continued or tabled to a date certain, the Council may, by majority vote, continue all matters not completed by 10:30 p.m. to the following Thursday at 6:00 p.m. in the Council Chamber. Should the Council vote to continue the meeting past 10:30 p.m., discussion on an item on the agenda that either requires or allows for public input may not begin without a unanimous vote of the City Council members present. (Closed Session items may begin later.) (Reference: Resolution No. 223-07) May 17, 2023 City Council Agenda
-6-
DOCUMENTS RECEIVED AFTER PUBLICATION OF THE AGENDA
XI-A. Report from Arcata Main Street.