CITY OF ARCATA
CITY COUNCIL MEETING
SPECIAL AND REGULAR
COUNCIL CHAMBER SEPTEMBER 06, 2023
736 F Street, Arcata Wednesday, 6:00 PM
AGENDA
1 Special accommodations for the disabled who attend City meetings can be made in advance by contacting the City Clerk at 822-5953. Assistive listening devices are available.
Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the City Council, including those received less than 72 hours prior to the City Council meeting, will be made available for public inspection in the agenda binder located on the counter in the lobby at Arcata City Hall, 736 F Street, during normal business hours, and on the City's website at www.cityofarcata.org.
PLEASE NOTE: Speakers wishing to distribute materials to the City Council at the meeting are requested to provide 10 copies to the City Clerk.
How to Observe and Participate in the Meeting:
Observe:
Members of the public can attend the meeting in person or observe the meeting on Zoom (see below), on Access Humboldt Channel 10, online by visiting www.cityofarcata.org and clicking on the See Live Meetings, Agendas, and Archives button on the home page, or on the City’s YouTube channel at https://www.youtube.com/c/CityofArcataCA Public Comment Participation in Person and on Zoom:
Members of the public may attend the meeting in person and give public comment. Or, they may access the meeting via Zoom to provide public comment.
1. Join from a PC, Mac, iPad, iPhone or Android device: Please use this URL:
https://us06web.zoom.us/j/81376280443
2. If you want to comment during the public comment portion of any item, click on raise your hand on the right-hand side of your screen. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute you. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.
Or join by phone:
1. *67 1-669-900-6833
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2. Enter Meeting ID: 813 7628 0443
3. If you are accessing the meeting via telephone and want to comment during the public comment portion of any item, press star (*) 9 on your phone. This will raise your hand. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute your phone. You will hear a prompt that will indicate your phone is unmuted. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.
SPECIAL MEETING
5:30 p.m.
1. ROLL CALL
2. PUBLIC COMMENT
3. COMMITTEE INTERVIEWS
A. Interview One Candidate for a Vacancy on the Energy Committee for a Term Expiring September 30, 2026, and One Candidate for a Vacancy on the Transportation Safety Committee for a Term Expiring March 31, 2026.
4. ADJOURNMENT
REGULAR MEETING
6:00 p.m.
I. LAND ACKNOWLEDGMENT
II. FLAG SALUTE
III. ROLL CALL
IV. CEREMONIAL MATTERS
A. Proclamation Recognizing September 21, 2023, as the International Day of Peace.
B. Proclamation in Recognition of International Walk to School Day, October 4, 2023.
C. Proclamation in Recognition of Coastal Cleanup Month, September 2023.
D. Proclamation Recognizing September 2023 as Community Pride and Peace Month.
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E. Proclamation in Recognition of Queer Community and Culture Awareness Month, September 2023.
V. REPORT BY COMMISSION/COMMITTEE
A. Annual Report from the Transportation Safety Committee.
VI. EARLY ORAL COMMUNICATIONS
The City Council values your comments. This 15-minute time period allows people to address the Council on matters not on the agenda. Please know that, pursuant to the Brown Act, the Council cannot discuss or take action on items that are not listed on the posted agenda. At the end of all oral communications the Council may respond to statements. Supported requests that require Council action will be set for a future agenda or referred to staff. Speakers may be limited to two minutes. There will also be time for the public to comment specifically on each agenda item and again at the end of the meeting under item number XII (12).
VII. N/A
VIII. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Council members or members of the public can request that an item be removed for separate discussion.
A. Approve the Minutes of the City Council Meeting of August 16, 2023.
B. Bi-Weekly Report on Disbursements.
C. Approve a Transitional Contract for Legal Services with City Attorney Nancy Diamond.
D. Declare a Vacancy on the Historic Landmarks Committee and Reappoint Jill Macdonald for a Term Expiring on September 30, 2025.
E. Approve the Project Plans and Award a Construction Contract for the Carlson Park Improvements Project to Hooven & Co., Inc., in the Amount of $1,457,035; Authorize the City Engineer to Increase the Contract Amount by up to $291,407, (20 Percent, for a Total Amount Not to Exceed $1,748,442) to Allow for Any Unforeseen Contingencies; and Authorize the City Manager to Execute All Applicable Documents.
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F. Approve the Design and Award a Construction Contract for the 8th and 9th Streets Improvements Project to R.A.O. Construction Co., Inc., in the Amount of $801,070.00 ; Authorize the City Engineer to Approve Change Orders and Increase the Contract Amount by up to $80,107.00 (10 Percent of the Total Bid, for a Total Not to Exceed $881,177.00) to Allow for Any Unforeseen Contingencies and Additional Work as Necessary; and Authorize the City Manager to Execute All Applicable Documents.
G. Approve the Design and Award a Construction Contract for the Terrace Avenue Improvement Project to Hooven & Co, Inc., in the Amount of $119,324.00; Authorize the City Engineer to Approve Change Orders and Increase the Contract Amount by up to $5,667.89 (4.75 Percent of the total bid, for a Total Not to Exceed $124,991.89) to Allow for Any Unforeseen Contingencies and Additional Work as Necessary; and Authorize the City Manager to Execute All Applicable Documents.
H. Approve the Purchase of Two Ford F250 Pickup Trucks ($121,592.66, Including Tax and Freight) and Award Purchase Contract to Harper Motors; and Authorize the City Manager to Execute All Applicable Documents.
I. Approve an Amendment to the Construction Contract for the Corporation Yard Buildings Siding Replacement Project with Kyle Boughton DBA North Star Development Which Increases the Amount by $20,483.80, for a Total Amount Not to Exceed $87,385.15; and Authorize the City Manager to Execute All Applicable Documents.
J. Adopt Resolution No. 234-06, A Resolution of the City Council of the City of Arcata Rescinding Resolution No. 201-10 and Authorizing and Approving the Arcata & Mad River Transit System's Title VI Plan Pursuant to the Civil Rights Act of 1964.
K. Adopt Resolution No. 234-05, a Resolution of the City Council of the City of Arcata Authorizing the Adoption of Community Development Block Grant Business Assistance Loan Program and Microenterprise Financial Assistance Program Guidelines.
IX. ITEMS REMOVED FROM CONSENT CALENDAR
X. OLD BUSINESS
1. Approve the Design and Award a Construction Contract for the Old Arcata Road Improvements Project to GR Sundberg, Inc., in the Amount of $5,996,109.00; Authorize the City Engineer to Approve Change Orders and Increase the Contract Amount by up to $179,883.27 (3 Percent of the total bid, for a Total Not to Exceed $6,175,992.27) to Allow for Any Unforeseen Contingencies and Additional Work as Necessary; and Authorize the City Manager to Execute All Applicable Documents.
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Old Arcata Road is a regionally significant arterial route for Arcata and the Bayside community. The road acts as an alternative route and oversized load route for U.S. 101, provides access to important facilities—such as Sunny Brae Middle School, Jacoby Creek School, and the Bayside Post Office—and provides access to unincorporated areas.
Currently, the road experiences motorists travelling at high speeds and provides limited pedestrian/bicyclist facilities. The road condition varies throughout the project area, but a large amount scored “poor” for its Pavement Condition Index (PCI).
In early 2016, the City contracted with SHN Consulting Engineers to help prepare a community–driven plan for the Old Arcata Road Improvements project. The consultant participated and assisted City staff in hosting multiple community meetings and presented design alternatives at those meetings. The consultants provided illustrations, plans, and graphics of concepts (photo-simulations) at the public meetings. A preliminary report for the project was completed in late 2016.
The consultant presented the report to the Transportation Safety Committee on November 15, 2016, and to the City Council on November 16, 2016.
On March 9, 2018, the City solicited a Request for Proposal (RFP) from qualified firms seeking an experienced transportation engineering consultant design team with multi-modal design experience to help prepare engineering plans and environmental documents for the Old Arcata Road Improvements project.
In June 2018, the City contracted with GHD to assist the City in preparing engineering plans and environmental documents for the project. The project team completed environmental documents in March 2022 and design in May 2023.
Immediately after receiving final designs, the project was advertised for bidding.
Project plans are available here: https://www.cityofarcata.org/bids.aspx?bidID=123 RECOMMENDATION:
It is recommended that the Council:
1) Approve the design and award a construction contract for the Old Arcata Road Improvements Project to GR Sundberg, Inc., in the amount of $5,996,109.00; 2) Authorize the City Engineer to approve change orders and increase the contract amount by up to $179,883.27 (3 Percent of the total bid, for a total not to Exceed $6,175,992.27) to allow for any unforeseen contingencies and additional work as necessary; and
3) Authorize the City Manager to execute all applicable documents.
XI. NEW BUSINESS
A. Appoint One New Member to the Energy Committee for a Term Expiring September 30, 2026, and One New Member to the Transportation Safety Committee for a Term Expiring March 31, 2026.
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B. Discuss and Consider Approval of an Agreement for City Attorney Legal Services with White Brenner LLP.
The City issued a Request for Proposal (RFP) for City Attorney Services in April 2023. As part of the RFP process, on June 6, 2023, the City Council conducted a mix of virtual and in-person interviews and narrowed the field to two firms for further consideration. Further interviews and background references were conducted for the two preferred firms. After reviewing all the input from the interviews and references, the White Brenner LLP Law Firm was selected by the Council.
RECOMMENDATION:
It is recommended that the City Council Approve the Agreement for City Attorney Legal Services between the City and White Brenner LLP, as proposed in the Agreement; and Authorize the City Manager to execute the Agreement.
XII. ORAL AND WRITTEN COMMUNICATIONS
XIII. COUNCIL AND STAFF REPORTS
All reports shall be specifically limited to items relating to City business and shall not request or lead to action by the Council at this meeting.
XIV. DATES OF FUTURE MEETINGS
A. Confirm Two Study Sessions with the Planning Commission on Tuesday, September 26, and Tuesday, October 24, 2023, at 6:00 p.m., in the Council Chamber.
XV. CLOSED SESSION
XVI. CLOSED SESSION REPORTS
XVII. ADJOURNMENT
Other than items continued or tabled to a date certain, the Council may, by majority vote, continue all matters not completed by 10:30 p.m. to the following Thursday at 6:00 p.m. in the Council Chamber. Should the Council vote to continue the meeting past 10:30 p.m., discussion on an item on the agenda that either requires or allows for public input may not begin without a unanimous vote of the City Council members present. (Closed Session items may begin later.) (Reference: Resolution No.223-07)