City Council - Regular and Special Meeting - September 06, 2023
2023/09/06 06:00 PM City Council Regular and Special Meeting - Web Outline - Arcata City, CA City Council
Regular and Special Meeting
9/6/2023 6:00 PM
Council Chamber
736 F Street Arcata, CA 95521
I.
SPECIAL MEETING
1. ROLL CALL
2. PUBLIC COMMENT
3. COMMITTEE INTERVIEWS
A.
Interview One Candidate for a Vacancy on the Energy Committee for a Term Expiring September 30, 2026, and One Candidate for a Vacancy on the Transportation Safety Committee for a Term Expiring March 31, 2026.
4. ADJOURNMENT
II.
REGULAR MEETING
I.
LAND ACKNOWLEDGMENT
II.
FLAG SALUTE
III.
ROLL CALL
A.
Roll Call
IV.
CEREMONIAL MATTERS
A.
Proclamation Recognizing September 21, 2023, as the International Day of Peace.
B.
Proclamation in Recognition of International Walk to School Day, October 4, 2023.
C.
Proclamation in Recognition of Coastal Cleanup Month, September 2023.
D.
Proclamation Recognizing September 2023 as Community Pride and Peace Month.
E.
Proclamation in Recognition of Queer Community and Culture Awareness Month, September 2023.
V.
REPORT BY COMMISSION/COMMITTEE
A.
Annual Report from the Transportation Safety Committee.
VI.
EARLY ORAL COMMUNICATIONS
VII.
N/A
VIII.
CONSENT CALENDAR
A.
Minutes of Aug 16, 2023 6:00 PM
B.
4250 : Bi-Weekly Report on Disbursements.
Staff Report (Printable PDF)
a.
A. Cash Disburse 8-5 through 8-25-2023
C.
Item VIII-C was moved to Items Removed from Consent Calendar.
D.
4247 : Declare a Vacancy on the Historic Landmarks Committee and Reappoint Jill Macdonald for a Term Expiring on September 30, 2025.
Staff Report (Printable PDF)
E.
4252 : Approve the Project Plans and Award a Construction Contract for the Carlson Park Improvements Project to Hooven & Co., Inc., in the Amount of $1,457,035; Authorize the City Engineer to Increase the Contract Amount by up to $291,407, (20 Percent, for a Total Amount Not to Exceed $1,748,442) to Allow for Any Unforeseen Contingencies; and Authorize the City Manager to Execute All Applicable Documents.
Staff Report (Printable PDF)
a.
A. Bid Summary Carlson Park
b.
B. Carlson Park Design
F.
4253 : Approve the Design and Award a Construction Contract for the 8th and 9th Streets Improvements Project to R.A.O. Construction Co., Inc., in the Amount of $801,070.00 ; Authorize the City Engineer to Approve Change Orders and Increase the Contract Amount by up to $80,107.00 (10 Percent of the Total Bid, for a Total Not to Exceed $881,177.00) to Allow for Any Unforeseen Contingencies and Additional Work as Necessary; and Authorize the City Manager to Execute All Applicable Documents.
Staff Report (Printable PDF)
a.
A. Bid_Summary_8th and 9th Street Imp. Project (2023)
G.
4246 : Approve the Design and Award a Construction Contract for the Terrace Avenue Improvement Project to Hooven & Co, Inc., in the Amount of $119,324.00; Authorize the City Engineer to Approve Change Orders and Increase the Contract Amount by up to $5,667.89 (4.75 Percent of the total bid, for a Total Not to Exceed $124,991.89) to Allow for Any Unforeseen Contingencies and Additional Work as Necessary; and Authorize the City Manager to Execute All Applicable Documents.
Staff Report (Printable PDF)
a.
A. Bid_Summary_Terrace Ave Imp Project
b.
B. PLANS (Cover,Notes,C Sheet)
H.
4251 : Approve the Purchase of Two Ford F250 Pickup Trucks ($121,592.66, Including Tax and Freight) and Award Purchase Contract to Harper Motors; and Authorize the City Manager to Execute All Applicable Documents.
Staff Report (Printable PDF)
a.
Ford 2024 F250 Parks Truck Quote
I.
4249 : Approve an Amendment to the Construction Contract for the Corporation Yard Buildings Siding Replacement Project with Kyle Boughton DBA North Star Development Which Increases the Amount by $20,483.80, for a Total Amount Not to Exceed $87,385.15; and Authorize the City Manager to Execute All Applicable Documents.
Staff Report (Printable PDF)
a.
A. Contract Change Order--North Star Development
b.
B. Contract Change Order 1 Summary Arcata Corp Siding 8.29.2023 J.
Item VIII-J was moved to Items Removed from Consent Calendar.
K.
Item VIII-K was moved to Items Removed from Consent Calendar.
IX.
ITEMS REMOVED FROM CONSENT CALENDAR
A.
4255 : Approve a Transitional Contract For Legal Services with City Attorney Nancy Diamond.
Staff Report (Printable PDF)
a.
A. Diamond Transitional Contract 9-7-23
B.
4244 : Adopt Resolution No. 234-06, A Resolution of the City Council of the City of Arcata Rescinding Resolution No. 201-10 and Authorizing and Approving the Arcata & Mad River Transit System's Title VI Plan Pursuant to the Civil Rights Act of 1964.
Staff Report--Resolution (Printable PDF)
a.
A. Resolution No. 234-06
C.
4241 : Adopt Resolution No. 234-05, a Resolution of the City Council of the City of Arcata Authorizing the Adoption of Community Development Block Grant Business Assistance Loan Program and Microenterprise Financial Assistance Program Guidelines.
Staff Report (Printable PDF)
a.
A. Resolution 234-05
X.
OLD BUSINESS
A.
4245 : Approve the Design and Award a Construction Contract for the Old Arcata Road Improvements Project to GR Sundberg, Inc., in the Amount of $5,996,109.00; Authorize the City Engineer to Approve Change Orders and Increase the Contract Amount by up to $179,883.27 (3 Percent of the total bid, for a Total Not to Exceed $6,175,992.27) to Allow for Any Unforeseen Contingencies and Additional Work as Necessary; and Authorize the City Manager to Execute All Applicable Documents.
Staff Report (Printable PDF)
a.
A. BID SUMMARY_Old Arcata Rd Imp Project
XI.
NEW BUSINESS
A.
Appoint One New Member to the Energy Committee for a Term Expiring September 30, 2026, and One New Member to the Transportation Safety Committee for a Term Expiring March 31, 2026.
B.
4256 : Discuss and Consider Approval of an Agreement for City Attorney Legal Services with White Brenner LLP.
Staff Report (Printable PDF)
a.
A. 2023.08.18 City of Arcata Agreement for City Attorney Services b.
B. White Brenner_2023.04.27 Response to City Attorney Services RFP_Redacted XII.
ORAL AND WRITTEN COMMUNICATIONS
XIII.
COUNCIL AND STAFF REPORTS
XIV.
DATES OF FUTURE MEETINGS
A.
Confirm Two Study Sessions with the Planning Commission on Tuesday, September 26, and Tuesday, October 24, 2023, at 6:00 p.m., in the Council Chamber.
XV.
CLOSED SESSION
XVI.
CLOSED SESSION REPORTS
XVII.
ADJOURNMENT
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1 Interview One Candidate for a Vacancy on the Energy Committee for a Term Expiring September 30 2026 and One Candidate for a Vacancy on the Transportation Safety Committee for a Term Expiring March 31 2026..pdf 1 Proclamation Recognizing September 21 2023 as the International Day of Peace..pdf 1 Proclamation in Recognition of International Walk to School Day October 4 2023..pdf 1 Proclamation in Recognition of Coastal Cleanup Month September 2023..pdf 1 Proclamation Recognizing September 2023 as Community Pride and Peace Month..pdf 1 Proclamation in Recognition of Queer Community and Culture Awareness Month September 2023..pdf 1 Annual Report from the Transportation Safety Committee..pdf 1 (Printable PDF).pdf
2 A. Cash Disburse 8-5 through 8-25-2023.pdf
1 (Printable PDF).pdf
1 (Printable PDF).pdf
2 A. Bid Summary Carlson Park.pdf
3 B. Carlson Park Design.pdf
1 (Printable PDF).pdf
2 A. Bid_Summary_8th and 9th Street Imp. Project (2023).pdf 1 (Printable PDF).pdf
2 A. Bid_Summary_Terrace Ave Imp Project.pdf
3 B. PLANS (CoverNotesC Sheet).pdf
1 (Printable PDF).pdf
2 Ford 2024 F250 Parks Truck Quote.pdf
1 (Printable PDF).pdf
2 A. Contract Change Order--North Star Development.pdf
3 B. Contract Change Order 1 Summary Arcata Corp Siding 8.29.2023.pdf 1 (Printable PDF).pdf
2 A. Diamond Transitional Contract 9-7-23.pdf
1 (Printable PDF).pdf
2 A. Resolution No. 234-06.pdf
1 (Printable PDF).pdf
2 A. Resolution 234-05.pdf
1 (Printable PDF).pdf
2 A. BID SUMMARY_Old Arcata Rd Imp Project.pdf
1 Appoint One New Member to the Energy Committee for a Term Expiring September 30 2026 and One New Member to the Transportation Safety Committee for a Term Expiring March 31 2026..pdf 1 (Printable PDF).pdf
2 A. 2023.08.18 City of Arcata Agreement for City Attorney Services.pdf 3 B. White Brenner_2023.04.27 Response to City Attorney Services RFP_Redacted.pdf