Arcata City Council
March 5, 2025

CITY OF ARCATA

CITY COUNCIL MEETING
AGENDA

Wednesday, March 5, 2025, 6:00 p.m.

Council Chamber
736 F Street, Arcata
Special accommodations for the disabled who attend City meetings can be made in advance by contacting the City Clerk at 822-5953. Assistive listening devices are available. _____________________________________________________________________________________ Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the City Council, including those received less than 72 hours prior to the City Council meeting, will be made available for public inspection in the agenda binder located on the counter in the lobby at Arcata City Hall, 736 F Street, during normal business hours, and on the City's website at www.cityofarcata.org.

PLEASE NOTE: Speakers wishing to distribute materials to the City Council at the meeting are requested to provide 10 copies to the City Clerk.
_____________________________________________________________________________________ How to Observe and Participate in the Meeting:

Observe:

Members of the public can attend the meeting in person or observe the meeting on Zoom (see below), on Access Humboldt Channel 10, online by visiting www.cityofarcata.org and clicking on the See Live Meetings, Agendas, and Archives button on the home page, or on the City’s YouTube channel at https://www.youtube.com/c/CityofArcataCA
Public Comment Participation in Person and on Zoom:

Members of the public may attend the meeting in person and give public comment. Or, they may access the meeting via Zoom to provide public comment.

Join from a PC, Mac, iPad, iPhone or Android device: Please use this URL:
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2. Or join by phone:

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If you are accessing the meeting via telephone and want to comment during the public comment portion of any item, press star (*) 9 on your phone. This will raise your hand. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute your phone. You will

3. hear a prompt that will indicate your phone is unmuted. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.

1. LAND ACKNOWLEDGMENT

2. FLAG SALUTE

3. ROLL CALL

4. CEREMONIAL MATTERS
a. Proclamation Recognizing March 8, 2025, as International Women's Day. b. Proclamation in Recognition of Girl Scout Week, March 9–15, 2025. c. Proclamation in Recognition of March for Meals Month, March 2025.

5. REPORT BY COMMISSION/COMMITTEE

6. STAFF REPORTS
All reports shall be specifically limited to City business and shall not request or lead to action by the Council at this meeting.

7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. This early section of public comment is limited to 15-minutes and speakers are limited to 2 minutes each. If you prefer to have a full 3 minutes of time for your public comment, this item is continued at the end of the meeting under item 12 where speakers are granted 3 minutes. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements. There will also be a time to provide public comment specific to each item when that item is being reviewed by the Council.

8. N/A

9. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Council members can request that an item be removed for separate discussion.

Members of the public may comment on any items remaining on the consent calendar in the comment period before the vote.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Special Meeting of February 12, 2025. c. Approve the Minutes of the City Council Meeting of February 19, 2025. d. Bi-Weekly Report on Disbursements.
e. Adopt Resolution No. 245-37 Directing the Transactions and Use Tax Oversight Committee to Provide Fiscal Accountability for Measure H.

March 5, 2025- City Council Agenda

f. Amend the Contract for the 2024 Timber Harvest (Logging & Log Hauling) with Ford Logging, Inc. (dba Pacific Earthscape) in the Amount of $16,607.86; and Authorize the City Manager to Execute all Applicable Documents.
g. Adopt Resolution No. 245-36 Incorporating a List of Projects for Fiscal Year 2025-2026 to be Funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act. h. Adopt Resolution No. 245-30 Amending Class and Pay for OE3 Represented Employees to Include the Discontinuance of the Transit Operations Assistant and Transit Bus Driver Classifications and Authorize the Deletion of One Filled Full-Time Position. i. Approve a Letter of Support for Assembly Bill 263 Regarding Emergency Regulations to Remain in Effect for Scott and Shasta River Instream Flows; and Authorize the Mayor to Execute All Applicable Documents.
j. Request the Annual Engineer's Report and Preparation of Notices to Declare the City's Intention to Continue to Levy and Collect from Existing Assessment Districts to Include Mad River Parkway Business Center, Windsong Subdivision, and Janes Creek Meadow.

10. OLD BUSINESS
a. Consider Adopting Resolution No. 245-35, A Resolution of the City Council of the City of Arcata Accepting the Mid-Year Budget Review and Approving Budget Revisions for Fiscal Year 2024-25.
b. Approve a Contract in the Amount of $125,375 to Bartle Wells Associates for Water and Wastewater Rates and Capacity Charge Studies and an Indirect Cost Allocation Plan.

11. NEW BUSINESS
a. Consider Sponsorship of Kinetic Universe’s Kinetic Grand Championship Race Planned on the Arcata Plaza on May 24, 2025.

12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. Speakers will be limited to 3 minutes each. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements.

13. COUNCIL REPORTS
All reports shall be specifically limited to City business and shall not request or lead to action by the Council at this meeting.

14. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS

15. CLOSED SESSION

16. CLOSED SESSION REPORTS

17. ADJOURNMENT
Other than items continued or tabled to a date certain, the Council may, by majority vote, continue all matters not completed by 10:30 p.m.

March 5, 2025- City Council Agenda

Proclamation
Recognizing March 8, 2025, as
INTERNATIONAL WOMEN’S DAY
WHEREAS, International Women’s Day began in the United States in 1909, has been celebrated internationally since 1911, and is an official holiday in 28 countries; and WHEREAS, on March 8, people around the world honor women and girls, recognizing their contributions and supporting their political and social rights; and WHEREAS, women in many parts of the world are facing war and violence, increased repression, and shortages of basic necessities caused by conflicts, concentration of wealth and power, and by the climate crisis; and
WHEREAS, in the effort to provide food and shelter, safety and peace for their families and themselves, many brave women leave their loved homelands to seek acceptance in countries including our own, bringing with them their valuable strengths and skills; WHEREAS, these women as well as women of color, Black and Indigenous women, and women who face oppression based on religion, disability, gender identity or preference, language, culture, or class, have unique perspectives and knowledge that help us all work towards social and environmental justice, peace and safety—locally and globally; and WHEREAS, all of us benefit from the talent and spirit of social action that women and girls have made to our communities, cities, nation and world. We thank and honor our women and girls, appreciate their achievements and contributions to our society, and support their voices as they work to bring peace, justice, and harmony to the world.

NOW, THEREFORE BE IT PROCLAIMED that the City Council of the City of Arcata hereby recognizes March 8, 2025, as INTERNATIONAL WOMEN’S DAY and encourages all community members to take action on the international theme of Invest in Women and to observe this day by participating in local events and working to create a more inclusive world where all genders are able to live to their fullest potential—free from discrimination, oppression, and violence.

Dated: March 5, 2025
Alexandra Stillman
Mayor

Proclamation
in Recognition of
GIRL SCOUT WEEK March 9–15, 2025
WHEREAS, March 12, 2025, marks the 113th anniversary of Girl Scouts of the USA, founded by Juliette Gordon Low of Savannah, Georgia, in 1912; and WHEREAS, throughout its long and distinguished history, Girl Scouting has inspired millions of girls and women with the highest ideals of courage, confidence, and character helping girls gain leadership skills and learn the lifelong lesson of contributing to their communities; and
WHEREAS, Girl Scouting increases girls’ awareness of opportunities available to them today in math, science, sports, technology, government, and other fields that can expand their horizons; and
WHEREAS, this year, more than 3.2 million Girl Scouts nationwide, of which 25,000 of these are in the Girl Scouts of Northern California, and over 300 are in Humboldt County, celebrate 113 years of this American tradition. They look to the 50 million women who are former Girl Scouts as living proof of the impact of this amazing movement. 71% of the female senators in the US Congress, 60% of the female House Representatives, all three former female Secretaries of State, 90% of all female astronauts, 20% of Fortune 500 CEOs and numerous successful businesswomen such as Sheryl Sandberg and Melinda Gates have been Girl Scouts. Five of the nine most recent female governors are Girl Scout Alumnae.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Arcata hereby recognizes the week of March 9–15, 2025, as GIRL SCOUT WEEK and applauds Girl Scouting’s commitment to developing the leadership skills of America’s girls.

Dated: March 5, 2025
Alexandra Stillman
Mayor

Proclamation
in Recognition of

MARCH FOR MEALS MONTH
March 2025
WHEREAS, on March 22, 1972, President Richard Nixon signed into law a measure that amended the Older Americans Act of 1965 and established a national nutrition program for seniors 60 years and older; and
WHEREAS, the Humboldt Senior Resource Center observes the National March for Meals Campaign to raise awareness about the escalating problem of senior hunger and isolation in our communities; and
WHEREAS, through the Older Americans Act Nutrition Programs, the Humboldt Senior Resource Center has served the Arcata community admirably for 48 years. The Center provides nutritious meals to seniors which help to maintain their health and independence and avoid unnecessary hospitalizations and/or premature institutionalization; and WHEREAS, the Humboldt Senior Resource Center’s congregate and home delivered meal programs provide a powerful socialization opportunity for hundreds of seniors to help combat loneliness and isolation.

NOW, THEREFORE, BE IT PROCLAIMED by the City Council of the City of Arcata that March 2025 is MARCH FOR MEALS MONTH. The Council urges all residents to honor the foundations, service organizations, businesses, and individuals who support our Senior Nutrition programs, as well as the seniors they serve.

Dated: March 5, 2025
Alexandra Stillman
Mayor

1 CITY OF ARCATA

SPECIAL CITY COUNCIL MEETING

MINUTES
February 12, 2025, 5:00 p.m.

Council Chamber
736 F Street, Arcata

Present: Mayor Stillman, Vice Mayor White, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Staff Present: City Manager Perry , City Engineer Khatri, Director of Community Development Loya, Director of Environmental Services Sinkhorn, Finance Director Miller, Assistant City Engineer Caisse, Deputy Director of Environmental Services—Community Services Benvie, City Clerk Varley
Committee Chairpersons and Members Present: Steve Cole, Michael Furniss, Sheldon Heath, Jeff Knapp, Steve Railsback, Genevieve Serna, and Michael Winkler.

A special meeting of the City Council of the City of Arcata was held on the above date at 5:00 p.m. with Mayor Stillman presiding. This was a Study Session with the City Council and the City's Committee Chairs. Notice of this meeting was posted on February 7, 2025. _____________________________________________________________________

1. CALL TO ORDER
Mayor Stillman called the meeting to order at 5:00 p.m.

2. PUBLIC COMMENT
Mayor Stillman invited public comment.

Public Comment: Gregory Daggett, and Joanne McGarry.

Mayor Stillman closed the public comment period.

3. DISCUSSION
a. Review Committee Goals with City Council and Committee Chairs for 2025/2026 Fiscal Year.

2 Discussion was had between the City Council and Committee Chairs. No action was taken on this item. Goals that were touched on during this discussion included:
 Wetlands and Creeks Committee: Jolly Giant Creek rehabilitation.  Energy Committee: Environmental costs and potential federal changes.  Forest Committee: Forest carbon offsets, public access, and infrastructure work.
 Parks and Recreation Committee: Funding, maintenance for both parks and the forest, advocacy for the Valley West area, and expanding programing.
 Transportation Safety Committee: Paid parking, and increased daylighting near intersections.
 Transactions and Use Tax Oversight Committee (TUTOC): Measure G oversight, and the upcoming request for TUTOC to oversee Measure H.  Historic Landmarks Committee: Nomination of the Plaza as a historic place.

4. ADJOURNMENT
The meeting was adjourned at 6:14 p.m.

Respectfully submitted,
Rhea Varley
City Clerk

1 CITY OF ARCATA

CITY COUNCIL MEETING

MINUTES
February 19, 2025, 6:00 p.m.

Council Chamber
736 F Street, Arcata

Present: Mayor Stillman, Vice Mayor White, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Staff Present: City Manager Perry , City Engineer Khatri, Director of Community Development Loya, Director of Environmental Services Sinkhorn, Finance Director Miller, Human Resources/Administrative Services Director Vink, Lieutenant Dokweiler, Senior Project Manager Kadlecik, IT and Digital Media Specialist Carrillo, City Clerk Varley A regular meeting of the City Council of the City of Arcata was held on the above date at 6:01 p.m. as a hybrid meeting, via teleconference utilizing Zoom Video Communications and in person, with Mayor Stillman presiding. Notice of this meeting was posted on February 14, 2025.
_____________________________________________________________________

1. LAND ACKNOWLEDGMENT
Mayor Stillman read a statement acknowledging that Arcata sat on ancestral Wiyot land.

2. FLAG SALUTE
Mayor Stillman led the Pledge of Allegiance.

3. CEREMONIAL MATTERS
a. Proclamation Recognizing February 25, 2025, as Spay Day USA.

Councilmember Schaefer read the proclamation.
b. Proclamation in Recognition of Human Trafficking Awareness.

Vice Mayor White read the proclamation and presented it to Sharon Sligh, President of Soroptimist International of Arcata, Inc., and to Katrina "Tina" Taylor with EPI (Empower, Protect, and Invest).

4. REPORT BY COMMISSION/COMMITTEE

2 a. Receive Annual Report from the Planning Commission.

Scott Davies, Chairperson of the Planning Commission, gave an oral version of the Commission's annual report to the Council in the form of a poem.

5. COUNCIL AND STAFF REPORTS
a. Receive an Arcata Police Department 2024 Year-End Activity Report from Lieutenant Todd Dokweiler.

Lieutenant Dokweiler presented an annual update for the Arcata Police Department. He reviewed the department's statistics and spoke about the Arcata Community Outreach Team, the Community Ambassadors, and the department's additional programs.
b. Receive an Arcata Fire District 2024 Year-End Report from Fire Chief, Chris Emmons.

Fire Chief Emmons provided a 2024 year-end report for the Arcata Fire District.

He noted the recent shift in administration at the fire district and reviewed statistics for the 2024 calendar year. He highlighted that response projections had greatly increased over time.
c. AGENDA MODIFICATION

ON MOTION BY MATTHEWS, SECONDED BY WHITE, AND WITH A

UNANIMOUS VOICE VOTE, THE COUNCIL DID EARLY ORAL

COMMUNICATIONS BEFORE THE LAST STAFF REPORT AND
COUNCIL REPORTS. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.
d. Receive an Update from City Engineer, Netra Khatri, Regarding the US 101 and Sunset Avenue Interchange Project.

This item was moved to after Early Oral Communications. e. Other Council and Staff Reports.

This item was moved to after Early Oral Communications.

6. EARLY ORAL COMMUNICATIONS
Mayor Stillman invited public comment.

Public Comment: John Friedenbach, Michiko Mares, Patricia Atwood, Shawn Leon, Jeffrey Robinson, Shea Freedomhowler, Rose Gale-Zoellick, and Rainer Shea.

Mayor Stillman closed the early oral communications period.

7. COUNCIL AND STAFF REPORTS [AGENDA MODIFICATION]
a. Receive an Update from City Engineer, Netra Khatri, Regarding the US 101 and Sunset Avenue Interchange Project.

3 City Engineer Khatri and Senior Project Manager Kadlecik provided an update regarding the US 101 and Sunset Avenue Interchange Project. Director Khatri shared the potential solution of a proposed slip lane being removed while adding the option to install landscaping that could be changed in the future to become a slip lane if needed.
b. Other Council and Staff Reports.

Presenters: Schaefer, Atkins-Salazar, White, Matthews, and Stillman.

RECESS: The Council recessed from 7:45 p.m. to 7:52 p.m.

8. CONSENT CALENDAR
Mayor Stillman invited public comment.

Public Comment: Joanne McGarry addressed the Council regarding Items F and H, and an unidentified member of the audience addressed the Council regarding Item H.

Mayor Stillman closed the public comment period.

ON MOTION BY MATTHEWS, SECONDED BY SCHAEFER, AND WITH A

UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED THE CONSENT
CALENDAR [FOR FEBRUARY 19, 2025, AS PRESENTED, ITEMS A-I]. AYES:

STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES:

NONE. ABSENT: NONE. ABSTENTIONS: NONE.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for any Ordinance on this Agenda.
b. Approve the Minutes of the Special City Council Meeting of February 5, 2025.
c. Approve the Minutes of the City Council Meeting of February 5, 2025. d. Bi-Weekly Report on Disbursements.
e. Approve Project & Award a Contract of $156,980 for Hyland St.

Improvement Project to R.A.O. Construction Co., Inc.; Authorize City Engineer to Increase Contract by up to $15,698 (10%); and Authorize City Manager to Execute All Applicable Documents.
f. Approve Plans & Award Contract of $481,870 to R.A.O. Construction Co., Inc. for Isaacson S.T.I. Improvement Project-Phase 2; Authorize City Engineer to Increase Contract by up to $731,870; and Authorize City Manager to Execute all Applicable Documents.
g. Approve an Annual Proclamation Designating February as Black History Month and an Annual Proclamation in Recognition of Human Trafficking Awareness in the City of Arcata; and Add Both Proclamations to the Council-Approved List.

4 h. Adopt Resolution No. 245-32 Accepting a Public Utility Easement on a Portion of Assessor's Parcel No. 502-031-057; and Authorize the City Manager to Execute all Applicable Documents.
i. Approve the Purchase of One Trailer Mounted Master Mix Asphalt Recycler in the Amount of $79,902.45; Award Purchase Contract to Stepp Manufacturing Co.; and Authorize the City Manager to Execute All Applicable Documents.

9. OLD BUSINESS
a. Adopt Resolution No. 245-33 Establishing and Approving an Interfund Loan Policy.

Finance Director Miller explained that interfund loans were often used in governmental accounting and finance. She noted the best practices that needed to be followed when enacting an interfund loan policy, including that funds could not be used to solve ongoing structural deficits, amongst other requirements. She explained that the adoption of the policy would not approve the loan discussed at the February 5, 2025, City Council meeting.

Director Miller responded to inquiries from the Council.

Mayor Stillman invited public comment.

Public Comment: Joanne McGarry.

Mayor Stillman closed the public comment period.

ON MOTION BY MATTHEWS, SECONDED BY SCHAEFER, AND

WITH A UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED
RESOLUTION NO. 245-33 ESTABLISHING AND APPROVING AN
INTERFUND LOAN POLICY. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.

10. NEW BUSINESS
a. Public Scoping Hearing on Potential Projects the City May Submit for Funding Under the State Community Development Block Grant (CDBG) 2025 Notice of Funds Availability (NOFA).

Director of Community Development Loya explained that this was an opportunity for the public to have input on potential projects. He said that the Community Development Block Grant program indicated that the Notice of Funds Availability would be released in the summer.

Director Loya responded to inquiries from the Council.

Mayor Stillman opened the public hearing.

5 Public Comment: Joanne McGarry spoke in favor of increasing public benches and public bathrooms around the City. She requested a reevaluation of the City's trash receptacles.

Mayor Stillman closed the public hearing.
b. Review and Approve Revisions to the City Officials’ Protocol Manual; and Consider Adoption of Resolution No. 245-34 Establishing Format and Procedures for the City Council Meeting Agenda.

City Manager Perry explained that this item had been added to the agenda at the request of a few council members. He explained that there were three proposed changes which were to move Council Reports to the end of the meeting, to eliminate "Items Removed from Consent Calendar", and to change public comment to two minutes for all items.

The Council deliberated regarding the potential changes.

BY GENERAL CONSENSUS, THE COUNCIL AGREED TO KEEPING

STAFF REPORTS AT THE BEGINNING OF THE MEETING WHILE

MOVING COUNCIL REPORTS TO WHERE THEY USED TO BE AT
THE END; TO REMOVE THE "ITEMS REMOVED FROM CONSENT
CALENDAR" CATEGORY; TO NOT MAKE ANY CHANGES TO THE
PUBLIC COMMENT PERIOD TIME ALLOTMENTS; AND TO HAVE

FUTURE AGENDA ITEMS INCLUDED AT THE END OF THE
MEETING.

Mayor Stillman invited public comment.

Public Comment: Paul Pitino, and Joanne McGarry.

Mayor Stillman closed the public comment period.

ON MOTION BY SCHAEFER, SECONDED BY WHITE, AND WITH A

UNANIMOUS VOICE VOTE, THE COUNCIL APPROVED THE
CHANGES AS DISCUSSED; TO LEAVE IT THE WAY IT CURRENTLY

WAS WITH TWO MINUTES AT THE BEGINNING FOR EARLY ORAL

OR THREE MINUTES COULD BE TAKEN AT THE END, AND UP TO

THREE MINUTES AT THE DISCRETION OF THE MAYOR FOR ALL
AGENDA ITEMS; TO MOVE COUNCIL REPORTS TO THE END AND
KEEP STAFF REPORTS AT THE BEGINNING; AND APPROVED THE
CONSENT CALENDAR ITEM. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.
c. Introduce Ordinance No. 1575, An Ordinance of The City Council of The City Of Arcata Amending The Land Use Code To Update Affordable Housing Zoning, Waive Reading of the Text And Consent to Read by Title Only.

6 Director of Community Development Loya explained that this item dated back to discussions on the General Plan process. He shared that it was before the Council as a public hearing, and that the contents were largely what was recommended at the last study session. He said the Planning Commission passed Resolution No. 25-01, recommending what was shown in the packet, but that the legal team needed more time to review the ordinance. He recommended opening the public hearing and continuing it to March 19.

The Council agreed by general consensus that continuing the public hearing to April 2, 2025, would be best.

Mayor Stillman opened the public hearing.

There being none, Mayor Stillman closed the public comment period.

ON MOTION BY MATTHEWS, SECONDED BY SCHAEFER, AND

WITH A UNANIMOUS VOICE VOTE, THE COUNCIL CONTINUED
THE PUBLIC HEARING TO APRIL 2, AT 6:00 P.M. IN THE COUNCIL CHAMBER. AYES: STILLMAN, WHITE, ATKINS-SALAZAR,
MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.

11. ORAL AND WRITTEN COMMUNICATIONS
Mayor Stillman invited public comment.

Public Comment: Joanne McGarry, Luta Belcher, Jeffrey Harris, Tamar Krigel, an unidentified member of the audience, and Sarai.

Mayor Stillman closed the oral and written communications period.

12. ADJOURNMENT
The meeting was adjourned at 8:58 p.m.

Respectfully submitted,
Rhea Varley
City Clerk

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Finance Director
PREPARER: Matthew Morgan, Finance Manager
DATE: February 26, 2025
TITLE: Bi-Weekly Report on Disbursements.

RECOMMENDATION:

It is recommended that the Council approve the report on disbursements listing for the period February 8, 2025, through February 21, 2025.

INTRODUCTION:

Pursuant to Section 37208 of the California Government Code, checks drawn in payment of demands certified by the City Finance Director as conforming to the authorized expenditures set forth in the City Council adopted budget need not be audited by the City Council prior to payment but may be presented to the City Council at the first meeting after delivery.

DISCUSSION:

The attached Disbursements Listing lists the checks and electronic payments that have been paid for the period identified above. The Finance Director certifies that the disbursements were drawn in payment of demands conforming to the adopted budget and that these demands are being presented to the City Council at its first meeting after the delivery of the checks and electronic payments.

BUDGET/FISCAL IMPACT:

The disbursements presented were drawn in payment of demands included within the adopted budget.

ATTACHMENTS:

A. Cash Disbursements 2.8.25-2.21.25

City of Arcata Bi-Weekly Report on Cash Distributions 2/8/2025-2/21/2025 Check # Vendor GL Account Amount Date Description
257806 US Bank 207-50-45-55300 $ 210.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 18.87 2/13/2025
257806 US Bank 101-40-21-53100 $ 19.40 2/13/2025
257806 US Bank 771-50-57-54400 $ 126.93 2/13/2025
257806 US Bank 207-50-45-54200 $ 21.68 2/13/2025
257806 US Bank 101-10-03-54200 $ 17.50 2/13/2025
257806 US Bank 662-50-65-54300 $ 32.54 2/13/2025
257806 US Bank 775-10-71-55300 $ 65.09 2/13/2025
257806 US Bank 662-60-67-54300 $ 69.41 2/13/2025
257806 US Bank 662-60-67-54200 $ 335.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 48.68 2/13/2025
257806 US Bank 207-50-45-54700 $ 27.75 2/13/2025
257806 US Bank 662-60-67-54300 $ 34.70 2/13/2025
257806 US Bank 101-50-85-55400 $ 102.04 2/13/2025
257806 US Bank 662-60-67-51600 $ 106.00 2/13/2025
257806 US Bank 101-40-21-54400 $ 190.24 2/13/2025
257806 US Bank 662-50-65-54200 $ 182.75 2/13/2025
257806 US Bank 101-40-21-54200 $ 29.28 2/13/2025
257806 US Bank 771-50-57-54400 $ 88.41 2/13/2025
257806 US Bank 209-50-55-54200 $ 78.94 2/13/2025
257806 US Bank 101-60-89-54200 $ 12.99 2/13/2025
257806 US Bank 207-50-45-53300 $ 19.19 2/13/2025
257806 US Bank 101-40-21-54400 $ 39.00 2/13/2025
257806 US Bank 662-60-67-53500 $ 199.69 2/13/2025
257806 US Bank 207-50-45-54200 $ 26.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 1.84 2/13/2025
257806 US Bank 771-50-57-51500 $ 37.16 2/13/2025
257806 US Bank 662-60-67-55300 $ 40.75 2/13/2025
257806 US Bank 101-10-15-51430 $ 75.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 329.57 2/13/2025
257806 US Bank 661-50-63-53900 $ 46.63 2/13/2025
257806 US Bank 250-30-14-51400 $ 16.36 2/13/2025
257806 US Bank 209-50-55-54200 $ 23.82 2/13/2025
257806 US Bank 101-10-03-51770 $ 226.55 2/13/2025
257806 US Bank 101-40-21-53100 $ 21.42 2/13/2025
257806 US Bank 205-60-87-51900 $ 1,656.41 2/13/2025
257806 US Bank 101-60-89-54200 $ 4.98 2/13/2025
257806 US Bank 101-40-21-54200 $ 17.35 2/13/2025
257806 US Bank 207-50-45-54700 $ 13.64 2/13/2025
257806 US Bank 101-60-89-51400 $ 150.00 2/13/2025
257806 US Bank 101-10-15-54200 $ 10.00 2/13/2025
257806 US Bank 661-60-64-51400 $ 995.00 2/13/2025
257806 US Bank 205-60-87-51900 $ 38.10 2/13/2025
257806 US Bank 662-60-67-57800 $ 421.22 2/13/2025
257806 US Bank 771-50-57-55100 $ 120.00 2/13/2025
257806 US Bank 552-00-00-24022 $ 50.00 2/13/2025
257806 US Bank 662-60-67-54200 $ 13.01 2/13/2025
257806 US Bank 101-50-41-54300 $ 269.80 2/13/2025
257806 US Bank 771-50-57-54400 $ 18.54 2/13/2025
257806 US Bank 662-60-67-51600 $ 169.00 2/13/2025
257806 US Bank 101-40-21-53100 $ 19.40 2/13/2025
257806 US Bank 662-60-67-53500 $ 194.26 2/13/2025
257806 US Bank 209-50-55-54200 $ 8.24 2/13/2025
257806 US Bank 209-50-55-54200 $ 869.63 2/13/2025
257806 US Bank 101-60-89-54200 $ 20.00 2/13/2025
257806 US Bank 101-50-61-55400 $ 211.66 2/13/2025
257806 US Bank 101-40-21-51400 $ 287.52 2/13/2025
257806 US Bank 662-60-67-54200 $ 59.66 2/13/2025
257806 US Bank 662-50-65-54300 $ 87.79 2/13/2025
257806 US Bank 662-60-67-54200 $ 24.94 2/13/2025
257806 US Bank 101-40-21-54400 $ 53.46 2/13/2025
257806 US Bank 101-40-21-51770 $ 74.00 2/13/2025
257806 US Bank 552-00-00-24022 $ 20.00 2/13/2025
257806 US Bank 662-60-67-54200 $ 51.14 2/13/2025

257806 US Bank 771-50-57-54400 $ 4.87 2/13/2025
257806 US Bank 212-30-11-55400 $ 79.20 2/13/2025
257806 US Bank 101-20-07-54200 $ 19.99 2/13/2025
257806 US Bank 771-50-57-54700 $ 76.37 2/13/2025
257806 US Bank 662-60-67-54200 $ 12.98 2/13/2025
257806 US Bank 101-20-07-53300 $ 122.71 2/13/2025
257806 US Bank 101-40-21-51500 $ 117.96 2/13/2025
257806 US Bank 101-10-01-51400 $ (165.59) 2/13/2025
257806 US Bank 101-10-15-53200 $ 291.63 2/13/2025
257806 US Bank 209-50-55-54200 $ 54.24 2/13/2025
257806 US Bank 101-50-61-55400 $ 45.42 2/13/2025
257806 US Bank 661-60-64-53500 $ 400.00 2/13/2025
257806 US Bank 101-30-11-54200 $ 64.18 2/13/2025
257806 US Bank 207-50-45-51770 $ 264.10 2/13/2025
257806 US Bank 210-70-48-57200 $ 6.00 2/13/2025
257806 US Bank 205-60-87-51600 $ 60.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 117.16 2/13/2025
257806 US Bank 209-50-55-54200 $ 34.87 2/13/2025
257806 US Bank 101-60-89-54200 $ 22.74 2/13/2025
257806 US Bank 101-50-81-53300 $ 44.68 2/13/2025
257806 US Bank 771-50-57-54400 $ 28.31 2/13/2025
257806 US Bank 662-60-67-57800 $ 396.00 2/13/2025
257806 US Bank 209-50-55-54200 $ 16.90 2/13/2025
257806 US Bank 101-40-21-51500 $ 123.67 2/13/2025
257806 US Bank 101-60-89-54200 $ (27.07) 2/13/2025
257806 US Bank 775-10-71-51770 $ 36.00 2/13/2025
257806 US Bank 101-40-21-54200 $ 108.48 2/13/2025
257806 US Bank 209-50-55-54200 $ 141.57 2/13/2025
257806 US Bank 662-60-67-51600 $ 345.00 2/13/2025
257806 US Bank 207-50-45-53300 $ 100.90 2/13/2025
257806 US Bank 661-50-63-51600 $ 239.00 2/13/2025
257806 US Bank 552-00-00-24022 $ 20.62 2/13/2025
257806 US Bank 662-60-67-54300 $ 6.07 2/13/2025
257806 US Bank 771-50-57-54400 $ 31.50 2/13/2025
257806 US Bank 212-30-11-55400 $ 51.98 2/13/2025
257806 US Bank 211-30-13-58222 $ 25.00 2/13/2025
257806 US Bank 771-50-57-54200 $ 748.23 2/13/2025
257806 US Bank 101-40-21-51500 $ 122.81 2/13/2025
257806 US Bank 771-50-57-54400 $ 129.85 2/13/2025
257806 US Bank 101-40-21-54400 $ 168.98 2/13/2025
257806 US Bank 661-60-64-53500 $ 15.17 2/13/2025
257806 US Bank 101-30-31-55800 $ 0.99 2/13/2025
257806 US Bank 771-50-57-54400 $ 281.19 2/13/2025
257806 US Bank 101-10-15-53200 $ 94.60 2/13/2025
257806 US Bank 771-50-57-54400 $ 466.52 2/13/2025
257806 US Bank 101-10-15-51430 $ 40.00 2/13/2025
257806 US Bank 662-60-67-55400 $ 21.65 2/13/2025
257806 US Bank 775-10-71-51210 $ 60.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 143.21 2/13/2025
257806 US Bank 771-50-57-54400 $ 141.06 2/13/2025
257806 US Bank 101-10-01-51400 $ 165.59 2/13/2025
257806 US Bank 101-30-11-54200 $ 208.75 2/13/2025
257806 US Bank 101-50-41-51400 $ 14.99 2/13/2025
257806 US Bank 207-50-45-54200 $ 86.24 2/13/2025
257806 US Bank 207-50-45-53300 $ 2.99 2/13/2025
257806 US Bank 101-50-41-54300 $ 5.00 2/13/2025
257806 US Bank 552-00-00-24022 $ 27.13 2/13/2025
257806 US Bank 662-60-67-54300 $ 305.21 2/13/2025
257806 US Bank 661-50-63-54200 $ 0.99 2/13/2025
257806 US Bank 209-50-55-54200 $ 24.71 2/13/2025
257806 US Bank 101-10-15-51300 $ 40.00 2/13/2025
257806 US Bank 552-00-00-24022 $ 20.00 2/13/2025
257806 US Bank 661-60-64-54300 $ 146.46 2/13/2025
257806 US Bank 771-50-57-55100 $ 110.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 24.93 2/13/2025
257806 US Bank 771-50-57-54400 $ 368.52 2/13/2025

257806 US Bank 662-60-67-54300 $ 51.84 2/13/2025
257806 US Bank 101-60-89-54200 $ 78.26 2/13/2025
257806 US Bank 662-60-67-53500 $ 15.17 2/13/2025
257806 US Bank 101-60-89-54200 $ 20.85 2/13/2025
257806 US Bank 101-50-41-51770 $ 109.63 2/13/2025
257806 US Bank 101-40-21-51400 $ 300.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 267.42 2/13/2025
257806 US Bank 662-60-67-54200 $ 124.87 2/13/2025
257806 US Bank 207-50-45-55300 $ 162.74 2/13/2025
257806 US Bank 101-50-41-54300 $ 0.99 2/13/2025
257806 US Bank 662-60-67-54200 $ 59.66 2/13/2025
257806 US Bank 101-40-21-54200 $ 97.64 2/13/2025
257806 US Bank 662-60-67-54300 $ 248.47 2/13/2025
257806 US Bank 101-30-11-54200 $ 124.56 2/13/2025
257806 US Bank 207-50-45-54200 $ 18.43 2/13/2025
257806 US Bank 771-50-57-54400 $ 41.97 2/13/2025
257806 US Bank 101-40-21-54200 $ 26.57 2/13/2025
257806 US Bank 662-60-67-55400 $ 18.64 2/13/2025
257806 US Bank 661-60-64-54300 $ 422.07 2/13/2025
257806 US Bank 101-40-21-53100 $ 38.80 2/13/2025
257806 US Bank 666-50-52-54200 $ 666.96 2/13/2025
257806 US Bank 101-40-21-51770 $ 1,750.00 2/13/2025
257806 US Bank 662-60-67-54200 $ 200.00 2/13/2025
257806 US Bank 101-40-21-54200 $ 18.62 2/13/2025
257806 US Bank 771-50-57-54400 $ 215.49 2/13/2025
257806 US Bank 210-70-48-57200 $ 2.00 2/13/2025
257806 US Bank 205-60-87-54200 $ 216.17 2/13/2025
257806 US Bank 101-40-21-54200 $ 38.80 2/13/2025
257806 US Bank 771-50-57-54400 $ 269.36 2/13/2025
257806 US Bank 771-50-57-54700 $ 80.74 2/13/2025
257806 US Bank 662-60-67-57800 $ 658.75 2/13/2025
257806 US Bank 771-50-57-54400 $ 43.09 2/13/2025
257806 US Bank 662-60-67-51600 $ 4.65 2/13/2025
257806 US Bank 775-10-71-51770 $ 456.13 2/13/2025
257806 US Bank 771-50-57-54400 $ 126.12 2/13/2025
257806 US Bank 204-40-21-51420 $ 38.47 2/13/2025
257806 US Bank 662-60-67-53500 $ 310.96 2/13/2025
257806 US Bank 661-60-64-51400 $ 14.09 2/13/2025
257806 US Bank 662-60-67-55300 $ 25.69 2/13/2025
257806 US Bank 101-30-11-54200 $ 33.62 2/13/2025
257806 US Bank 101-40-21-51500 $ 136.30 2/13/2025
257806 US Bank 250-30-14-51400 $ 595.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 59.02 2/13/2025
257806 US Bank 207-50-45-54200 $ 49.89 2/13/2025
257806 US Bank 207-50-45-51770 $ 140.80 2/13/2025
257806 US Bank 662-60-67-53500 $ 310.96 2/13/2025
257806 US Bank 771-50-57-54400 $ 85.04 2/13/2025
257806 US Bank 101-60-79-55300 $ 116.78 2/13/2025
257806 US Bank 101-50-61-55400 $ 33.53 2/13/2025
257806 US Bank 661-60-64-51400 $ 3.50 2/13/2025
257806 US Bank 662-60-67-54200 $ 32.52 2/13/2025
257806 US Bank 101-60-89-51400 $ 585.00 2/13/2025
257806 US Bank 771-50-57-54400 $ 33.53 2/13/2025
257806 US Bank 662-60-67-54200 $ 0.99 2/13/2025
257807 American Financial Credit Services Inc. 211-30-13-58222 $ 2,807.79 2/14/2025 OUTSTANDING PERSONAL PROPERTY TAX: 4979

SPRUCE WAY
257808 Alves Inc. 202-60-87-57600 $ 23.60 2/14/2025

MARGARET LN TRAINHEAD RECYCLING

MATERIAL
257809 AT&T 101-40-21-51200 $ 96.37 2/14/2025 STANDARD PHONE CHARGES; JAN25 257809 AT&T 775-10-71-51200 $ 749.29 2/14/2025 STANDARD PHONE CHARGES; JAN25 257810 Bittle Doug 211-30-13-58222 $ 11,759.00 2/14/2025

MOBILEHOME REPAIR COSTS FOR MORE
PROGRAM; BARBARA SCHREIBER
257811 Day Management Corporation 101-40-21-51770 $ 340.00 2/14/2025 TROUBLESHOOT MOBILE RADIO 257811 Day Management Corporation 101-40-21-51770 $ 3,215.00 2/14/2025 FCC LICENSE RENEWAL 257812 Dory Bridget 552-00-00-24022 $ 350.00 2/14/2025

EA STIPEND TO SUPPORT PARTIAL REIMBURSE'T
FOR SUPPLIES: COOKIES

257813 eScribe Software Ltd. 101-10-77-51791 $ 18,150.00 2/14/2025

CLERK AGENDA/MINUTES SOFTWARE (LESS
$4000 CREDIT)
257814 Euan-Estrada Jose 662-50-65-51500 $ 15.00 2/14/2025 MEAL ALLOWANCE FOR 20-HR SHIFT ON
1/30/25
257815 Greene Drew 207-50-45-51500 $ 350.00 2/14/2025
TIMBERLAND PRO EVERGREEN 8"; GEORGIA

BOOT AMP LT LOGGER
257816 Haase Patrick 101-00-00-46318 $ 136.00 2/14/2025 REFUND: OVERPAYMT DUE TO CHANGING TIDES

REIMBURSEMENT FOR WINTER
257816 Haase Patrick 101-00-00-46365 $ 13.50 2/14/2025
REFUND: OVERPAYMT DUE TO CHANGING TIDES

REIMBURSEMENT FOR WINTER
257817 HdL Software LLC 101-00-00-41600 $ 37.56 2/14/2025 PAYMENT SERVICES ENDING 11/30/24 257818 Hideaway Storage Inc. 101-20-07-55710 $ 810.00 2/14/2025 STORAGE UNIT RENTAL THRU AUG25 257819 Humboldt County Clerk Recorder 210-70-48-57200 $ 95.00 2/14/2025 MAP FILING & MAP COPY FEE: ANNIE & MARY
TRAIL CONNECTIVITY PROJ.
257820 Internews 101-00-00-46240 $ 20.00 2/14/2025 OVER PAYMENT TO ALARM INVOICE A11302 257821 Kens Auto Parts 205-60-87-55300 $ 4.88 2/14/2025 GALVCABLE FOR NR - COLE 257822 Local Government Consultants LLC 101-20-07-51779 $ 2,450.00 2/14/2025 STATE MANDATED CLAIMS (SB 90) PER

CONTRACT
257823 Magnuson Seth 662-50-65-51500 $ 30.00 2/14/2025
MEAL ALLOWANCE: WORKED 24HR SHIFT
1/30/25
257824 Meadows Chad 661-60-64-51500 $ 147.48 2/14/2025 KEEN CIRCADIA WATERPROOF MEN'S HIKERS 257825 The Mill Yard 101-70-81-57613 $ 30.34 2/14/2025 CARLSON WAYFINDING SIGNS CONCRETE 257826 Pacific Gas & Electric Co 662-60-67-51100 $ 54.16 2/14/2025 ACCT: 3863988117-6; FEB25 257826 Pacific Gas & Electric Co 101-50-81-51100 $ 51.41 2/14/2025 COST OF OWNERSHIP @ARCATA SPORTS

COMPLEX
257826 Pacific Gas & Electric Co 101-50-41-51100 $ 66.00 2/14/2025 ACCT: 8191325790-3; FEB25 257826 Pacific Gas & Electric Co 101-50-41-51100 $ 93.96 2/14/2025 ACCT: 7561752578-9; FEB25 257827 UBEO West LLC 775-10-71-53300 $ 855.95 2/14/2025 PRINTER MAINTENANCE CONTRACT CHARGES 257827 UBEO West LLC 101-40-21-53300 $ 291.90 2/14/2025 PRINTER MAINTENANCE CONTRACT CHARGES 257827 UBEO West LLC 101-20-07-53210 $ 168.90 2/14/2025 PRINTER MAINTENANCE CONTRACT CHARGES 257828 REMIF 101-10-17-52041 $ 867.15 2/14/2025 WC REMIF LEGACY CLAIMS 257829 Rice Jennifer 101-10-15-51770 $ 6,600.00 2/14/2025 CITY OF ARCATA: SYNERGY TO STRATGY 257830 SWRCB 210-70-48-51770 $ 4,212.00 2/14/2025 ANNIE & MARY PROJECT 401 PERMIT 257831 Stitch Witch 101-40-21-51500 $ 216.81 2/14/2025 UNIFORM EMBROIDERY AND PATCHES 257832 Street Smart Investments Inc 661-50-63-51770 $ 2,070.00 2/14/2025

PAYMENT TO SETTLE CLAIM RECEIVED
1/21/25FOR 9/14/24 INCIDENT
257833 T-Mobile USA Inc. 775-10-71-51200 $ 2,292.06 2/14/2025 CELL PHONE; NOV24 257833 T-Mobile USA Inc. 101-40-21-51200 $ 1,306.47 2/14/2025 CELL PHONE; NOV24 257833 T-Mobile USA Inc. 101-40-21-51200 $ 1,306.36 2/14/2025 CELL PHONE; DEC24 257833 T-Mobile USA Inc. 775-10-71-51200 $ 2,320.89 2/14/2025 CELL PHONE; DEC24 257834 Lemus Jasmyn 661-00-00-21000 $ 21.15 2/14/2025
Refund Check 034432-000 1855 Hauser Ct Apt
B
257835 McGuire Roxanne 661-00-00-21000 $ 130.27 2/14/2025 Refund Check 034231-000 1790 Old Arcata Rd 257836 Pacific Coast Rentals 661-00-00-21000 $ 99.90 2/14/2025 Refund Check 005385-024 745 Shirley Blvd 257837 Verboom Jedidiah 661-00-00-21000 $ 67.96 2/14/2025 Refund Check 034464-000 1466 Janes Rd 257838 Humboldt Property Management 661-00-00-21000 $ 92.54 2/14/2025 Refund Check 005199-045 1609 Foster Ave Apt
E
257839 Kim Hana 661-00-00-21000 $ 37.28 2/14/2025 Refund Check 035429-000 3749 West End Rd 257840 Dobbs Gladys 661-00-00-21000 $ 0.25 2/14/2025 Refund Check 034360-000 2304 Old Arcata Rd 257841 Advanced Security Systems 101-50-85-51770 $ 155.27 2/14/2025 City of Arcata Buildings/Facilities Security 24/25 257842 Alves Inc. 207-50-45-53800 $ 94.56 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 87.07 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 86.91 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 171.86 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 170.56 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 83.98 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 184.88 2/14/2025 open po for aggregate

257842 Alves Inc. 207-50-45-53800 $ 178.37 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 55.61 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 171.70 2/14/2025 open po for aggregate 257842 Alves Inc. 207-50-45-53800 $ 89.68 2/14/2025 open po for aggregate 257843 Aquatic Informatics Inc 662-60-67-51600 $ 6,509.35 2/14/2025 WaterTrax Renewal 257843 Aquatic Informatics Inc 661-60-64-51600 $ 8,363.50 2/14/2025 WaterTrax Renewal 257844 Arcata Stationers 101-30-31-53300 $ 27.17 2/14/2025 General Office Supplies 257844 Arcata Stationers 101-20-07-53300 $ 149.23 2/14/2025 24-25 FY OPO Office Supplies 257844 Arcata Stationers 661-60-64-53300 $ 137.82 2/14/2025 OPO Office Supplies 257845 Arcata Used Tire & Wheel 771-50-57-51770 $ 40.00 2/14/2025 open po for tire disposal 257846 Broadcast Music Inc. 101-60-89-51770 $ 7.59 2/14/2025 Annual Music License Fee 257846 Broadcast Music Inc. 101-60-89-51600 $ 438.41 2/14/2025 Annual Music License fee 257847 Chandler Asset Management 101-00-00-44100 $ 2,362.02 2/14/2025 City of Arcata Investment Management 257847 Chandler Asset Management 101-00-00-44100 $ 2,361.19 2/14/2025 City of Arcata Investment Management 257847 Chandler Asset Management 245-00-00-44100 $ 313.76 2/14/2025 Arcata 2003 Public Improvement Projects 257847 Chandler Asset Management 245-00-00-44100 $ 313.54 2/14/2025 Arcata 2003 Public Improvement Projects 257848 E & M Electric & Machinery Inc 661-60-64-55300 $ 883.02 2/14/2025 Communication Module 257849 Eel River Transportation & Salvage 101-40-23-51762 $ 3,977.20 2/14/2025 AV TOWS/DISPOSAL 257850 Environmental Resource Associates 662-60-67-53500 $ 457.29 2/14/2025 WW OPO Lab QC 257850 Environmental Resource Associates 662-60-67-53500 $ 1,193.79 2/14/2025 WW OPO Lab QC 257851 Eureka Ready Mix Concrete Co Inc 662-50-65-53800 $ 340.56 2/14/2025 open po for aggregate 257851 Eureka Ready Mix Concrete Co Inc 662-50-65-53800 $ 325.52 2/14/2025 open po for aggregate 257852 Fedex 662-60-67-53100 $ 124.89 2/14/2025 OPO Shipping 257853 Fisher Scientific Company 662-60-67-53500 $ 84.06 2/14/2025 OPO Lab Supplies 257855 Hooven & Company Excavating 101-70-81-57300 $ 36,755.50 2/14/2025 Ball Park Construction 257856 Humboldt Bay Municipal Water District 661-60-64-54000 $ 131,003.62 2/14/2025 FY24/25 OPO Water Purchases 257857 Humboldt Fasteners 771-50-57-57800 $ 20.00 2/14/2025 Parks OPO FY24/25 - small tools 257858 Humboldt Organic Solutions LLC 101-00-00-21090 $ (1.50) 2/14/2025 PARKS OPO FY 24-25 257858 Humboldt Organic Solutions LLC 101-50-81-57614 $ 1.50 2/14/2025 PARKS OPO FY 24-25 257858 Humboldt Organic Solutions LLC 101-50-81-57614 $ 215.50 2/14/2025 PARKS OPO FY 24-25 257859 Humboldt Waste Management Authority 662-60-67-51754 $ 8,760.05 2/14/2025 OPO FY24/25 Greenwaste Franchise 257859 Humboldt Waste Management Authority 664-60-73-51754 $ 8,760.06 2/14/2025 OPO FY24/25 Greenwaste Franchise 257860 IBS Of The Redwoods 771-50-57-54400 $ 414.25 2/14/2025 open po for batteries 257861 J & M Body Shop/Towing 101-40-23-51762 $ 100.00 2/14/2025 AV REMOVAL/TOWING SERVICES 257861 J & M Body Shop/Towing 101-40-23-51762 $ 130.00 2/14/2025 AV REMOVAL/TOWING SERVICES 257861 J & M Body Shop/Towing 101-40-23-51762 $ 100.00 2/14/2025 AV REMOVAL/TOWING SERVICES 257862 Kernen Construction 662-50-65-53800 $ 570.70 2/14/2025 open po for aggregate 257862 Kernen Construction 662-50-65-53800 $ 3.97 2/14/2025 open po for aggregate 257862 Kernen Construction 101-00-00-21090 $ (3.97) 2/14/2025 open po for aggregate 257863 Lucchesi Builders Inc 101-50-85-57600 $ 56,427.42 2/14/2025 City Hall Breakroom Remodel 257864 Mad River Union 255-30-14-51770 $ 150.00 2/14/2025 CDBG Grant Noticing 257865 McMaster-Carr 662-60-67-55300 $ 576.52 2/14/2025 OPO Equipment Maintenance 257865 McMaster-Carr 662-60-67-55300 $ 220.32 2/14/2025 OPO Equipment Maintenance 257866 Mendes Supply Co 212-30-11-55400 $ 186.87 2/14/2025 Cleaning Supplies and Services (Foodworks) 257867 Microbac Laboratories Inc 661-60-64-51742 $ 348.00 2/14/2025 OPO W Lab Testing and Analysis 257867 Microbac Laboratories Inc 662-60-67-51742 $ 190.00 2/14/2025 OPO WW Lab Testing and Analysis 257868 Miller Farms Nursery Inc 101-00-00-21090 $ (1.89) 2/14/2025 Parks OPO FY24/25 - equip maint. 257868 Miller Farms Nursery Inc 101-50-81-55300 $ 1.89 2/14/2025 Parks OPO FY24/25 - equip maint. 257868 Miller Farms Nursery Inc 101-00-00-21090 $ (2.16) 2/14/2025 Parks OPO FY24/25 - equip maint. 257868 Miller Farms Nursery Inc 101-50-81-55300 $ 311.25 2/14/2025 Parks OPO FY24/25 - equip maint. 257868 Miller Farms Nursery Inc 101-50-81-55300 $ 270.89 2/14/2025 Parks OPO FY24/25 - equip maint. 257868 Miller Farms Nursery Inc 101-50-81-55300 $ 2.16 2/14/2025 Parks OPO FY24/25 - equip maint. 257869 Mission Linen Ind.Inc. 662-60-67-54200 $ 10.85 2/14/2025 257869 Mission Linen Ind.Inc. 661-50-63-51770 $ 5.42 2/14/2025 open po for medical supply cabinet 257869 Mission Linen Ind.Inc. 212-30-11-55400 $ 94.24 2/14/2025 Mop/Rag Service (Foodworks) 257869 Mission Linen Ind.Inc. 207-50-45-51770 $ 5.43 2/14/2025 open po for medical supply cabinet 257869 Mission Linen Ind.Inc. 662-60-67-51500 $ 113.79 2/14/2025 OPO Weekly Linens 257870 Pace Engineering INC 661-60-64-57300 $ 1,371.75 2/14/2025 Engineering Design and Project Management
Services for Alliance
257871 SHN Consulting Engineers & Geologists Inc 101-70-81-57300 $ 1,496.41 2/14/2025 Construction special inspections to support the
Arcata Ballpark
257872 The Mill Yard 224-50-48-57600 $ 4,868.02 2/14/2025 City Hall Bike Shelter Supplies (Brackets Wood
Plastic)
257873 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 6,113.38 2/14/2025 open po for fuel

257874 Wahlund Construction Inc. 662-70-67-57601 $ 1,718,168.87 2/14/2025 AWTF Improvements Phase I - Construction
Contract
257875 Williams Scotsman Inc. 662-60-67-57601 $ 1,156.56 2/14/2025 ES Temporary Office 257876 WN Tetrault & Co Inc 771-50-57-51770 $ 108.00 2/14/2025 PATROL CAR WASH 257877 Almquist Lumber Company 101-50-85-57600 $ 99.79 2/21/2025 BUILDINGS OPO FY24/25 257877 Almquist Lumber Company 101-50-85-57600 $ 0.69 2/21/2025 BUILDINGS OPO FY24/25 257877 Almquist Lumber Company 101-50-85-57600 $ 1.60 2/21/2025 BUILDINGS OPO FY24/25 257877 Almquist Lumber Company 101-50-85-57600 $ 232.08 2/21/2025 BUILDINGS OPO FY24/25 257877 Almquist Lumber Company 101-00-00-21090 $ (1.60) 2/21/2025 BUILDINGS OPO FY24/25 257877 Almquist Lumber Company 101-00-00-21090 $ (0.69) 2/21/2025 BUILDINGS OPO FY24/25 257878 Recology Arcata 212-30-11-55400 $ 262.99 2/21/2025 Garbage Service (Foodworks) 257878 Recology Arcata 212-30-11-55400 $ 41.06 2/21/2025 Garbage Service (Foodworks) 257879 Arcata Stationers 101-10-03-53300 $ 76.74 2/21/2025 Arcata Stationers 257879 Arcata Stationers 101-30-11-54200 $ 46.88 2/21/2025 Office Supplies 257880 Arcata Used Tire & Wheel 771-50-57-54600 $ 20.00 2/21/2025 open po for tires 257880 Arcata Used Tire & Wheel 771-50-57-54600 $ 30.00 2/21/2025 open po for tires 257880 Arcata Used Tire & Wheel 771-50-57-54600 $ 30.00 2/21/2025 open po for tires 257880 Arcata Used Tire & Wheel 771-50-57-54600 $ 20.00 2/21/2025 open po for tires 257881 Bobcat of Chico 771-50-57-54400 $ 1,102.47 2/21/2025 open po for parts 257882 Carollo Engineers Inc. 662-70-67-57601 $ 92,858.14 2/21/2025 Construction Management & Inspection Services
as per contract
257883 Eureka Ready Mix Concrete Co Inc 662-50-65-53800 $ 255.31 2/21/2025 open po for aggregate 257883 Eureka Ready Mix Concrete Co Inc 662-50-65-53800 $ 205.85 2/21/2025 open po for aggregate 257884 Genuine Parts Company Inc 771-50-57-54400 $ 43.45 2/21/2025 open po for parts 257884 Genuine Parts Company Inc 771-50-57-54400 $ 10.21 2/21/2025 open po for parts 257885 Groszmann Heidi 204-40-21-51420 $ 349.00 2/21/2025 257886 Harper Ford Country 771-50-57-55100 $ 2,413.17 2/21/2025 open po for labor to repair vehicles 257887 Hooven & Company Excavating 666-50-52-51770 $ 2,976.00 2/21/2025 open po for masticate 257887 Hooven & Company Excavating 666-50-52-51770 $ 3,150.00 2/21/2025 open po for masticate 257887 Hooven & Company Excavating 666-50-52-51770 $ 4,062.00 2/21/2025 Jolly Giant Creek Culvert Debris Removal - 7th & I
St
257888 Cal Poly Sponsored Programs Foundation 202-60-51-51770 $ 360.72 2/21/2025 Janes Creek Juvenile Salmonid Monitoring
Project
257888 Cal Poly Sponsored Programs Foundation 662-60-67-51728 $ 2,275.78 2/21/2025 AMRI Annual Contract FY24/25 257889 Humboldt Termite & Pest Control 101-50-85-51770 $ 62.00 2/21/2025 BUILDINGS OPO FY 24/25 - TRANSIT & CITY HALL

SERVICES
257889 Humboldt Termite & Pest Control 101-50-61-55400 $ 82.00 2/21/2025 pest control 257890 Lost Coast Communications Inc. 101-10-15-51300 $ 180.00 2/21/2025 Lost Coast Communications 257891 Mad River Union 101-10-05-51300 $ 85.00 2/21/2025 Mad River Union - Legal Ads 257891 Mad River Union 101-10-05-51300 $ 100.00 2/21/2025 Mad River Union - Legal Ads 257891 Mad River Union 101-30-11-51300 $ 190.00 2/21/2025 Notices for Passthrough Projects 257892 Johnson Victoria 204-40-21-51420 $ 1,058.00 2/21/2025 257893 Mercer Fraser Company 207-50-45-53800 $ 885.90 2/21/2025 open po for aggregate 257894 The Mill Yard 101-50-81-57614 $ 48.76 2/21/2025 Parks OPO FY24/25 257894 The Mill Yard 101-50-81-57614 $ 26.45 2/21/2025 Parks OPO FY24/25 257894 The Mill Yard 101-50-81-57614 $ 390.31 2/21/2025 Parks OPO FY24/25 257895 Mission Linen Ind.Inc. 212-30-11-55400 $ 94.24 2/21/2025 Mop/Rag Service (Foodworks) 257895 Mission Linen Ind.Inc. 771-50-57-51500 $ 90.61 2/21/2025 open po for linen service 257895 Mission Linen Ind.Inc. 207-50-45-51770 $ 5.43 2/21/2025 open po for medical supply cabinet 257895 Mission Linen Ind.Inc. 661-50-63-51770 $ 5.42 2/21/2025 open po for medical supply cabinet 257896 North Coast Journal Inc 101-10-15-51300 $ 50.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 50.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 169.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 50.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 54.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 54.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 129.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 169.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 50.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 25.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 25.00 2/21/2025 North Coast Journal 257896 North Coast Journal Inc 101-10-15-51300 $ 25.00 2/21/2025 North Coast Journal 257897 Northern Humboldt U.H.S.D 662-60-67-51770 $ 294.00 2/21/2025 FY24/25 Veg. Maint. & Litter/Graffiti Removal 257897 Northern Humboldt U.H.S.D 207-50-45-51770 $ 294.00 2/21/2025 FY24/25 Veg. Maint. & Litter/Graffiti Removal

257898 American Hospital Management 101-10-15-51702 $ 685.00 2/21/2025 Occupational Health - Physicals 257899 Pace Supply Corp 661-50-63-53900 $ 1,133.39 2/21/2025 257899 Pace Supply Corp 661-50-63-53900 $ 888.24 2/21/2025 257900 Playhouse Arts 224-60-81-51770 $ 2,748.34 2/21/2025 MOU for work by CUNA in Valley West 257901 Tehama Tire 771-50-57-54600 $ 278.35 2/21/2025 open po for tires 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 69.27 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,830.15 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,798.50 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 819.86 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,064.54 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 313.95 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 64.61 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 376.85 2/21/2025 open po for fuel 257902 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,433.87 2/21/2025 open po for fuel 257903 Western Chain Saw 205-60-87-54300 $ 788.87 2/21/2025 NR OPO FY24/25 - small tools 257904 AmWINS Group Benefits Inc./REMIF 101-00-00-22203 $ 1,585.05 2/21/2025 AMWINS PLAN PREMIUM STATEMENT; MAR25 257905 A. T. & T. 775-10-71-51200 $ 34.41 2/21/2025 STANDARD PHONE CHARGES; FEB24 257906 CA Dep Of Fish & Game 662-60-67-54200 $ 200.00 2/21/2025 CNDDB SUBSCRIPTION RENEWAL 257906 CA Dep Of Fish & Game 666-60-51-54200 $ 200.00 2/21/2025 CNDDB SUBSCRIPTION RENEWAL 257907 CDWG 775-10-71-51770 $ 2,283.12 2/21/2025

ADOBE ACROBAT LICENSES (SOFTWARE NO
TAX)
257908 Fidelity National Title Company 231-70-45-57600 $ 900.00 2/21/2025 ALTA LOAN POLICY 2021 FOR APN 021-163-007 257909 Franchise Tax Board 101-00-00-22109 $ 95.92 2/21/2025 PR Batch 00015.02.2025 Franchise Tax Board 257910 Freitas Ricardo 662-50-65-51600 $ 98.00 2/21/2025 REIMBURSE FOR DMV FEES CLASS A PERMIT 257911 Friends Of The Arcata Marsh 662-60-67-51720 $ 212.00 2/21/2025 AMIC BOOKS-CHECKLIST - MERCHANDISE 257912 Humboldt Lodging Alliance Inc. 101-00-00-41410 $ 50,720.58 2/21/2025 HC TBID FQE 12/31/24 257913 The Lincoln National Life Insurance Company 101-10-03-50990 $ 8.75 2/21/2025 LIFE INSURANCE PREMIUMS; MAR25 257913 The Lincoln National Life Insurance Company 101-00-00-22206 $ 1,130.50 2/21/2025 LIFE INSURANCE PREMIUMS; MAR25 257914 Mad River Union 101-70-45-57601 $ 640.00 2/21/2025 LEGAL AD FOR 2025 JOINT SLURRY PROJECT
PRINTED IN 1/29 & 2/5 ED
257915 Pacific Gas & Electric Co 101-50-41-51100 $ 7,247.74 2/21/2025 ACCT: 2887200165-7; FEB25 257915 Pacific Gas & Electric Co 101-50-81-51100 $ 51.41 2/21/2025 COST OF OWNERSHIP @ARCATA SPORTS

COMPLEX
257915 Pacific Gas & Electric Co 101-50-81-51100 $ 270.20 2/21/2025 ACCT: 6236826977-5; FEB25 257915 Pacific Gas & Electric Co 661-60-64-51100 $ 6,750.79 2/21/2025 ACCT: 2887200165-7; FEB25 257915 Pacific Gas & Electric Co 101-50-85-51100 $ 17,594.11 2/21/2025 ACCT: 2887200165-7; FEB25 257915 Pacific Gas & Electric Co 662-60-67-51100 $ 47,182.34 2/21/2025 ACCT: 2887200165-7; FEB25 257915 Pacific Gas & Electric Co 666-60-51-51100 $ 26.46 2/21/2025 ACCT: 2887200165-7; FEB25 257915 Pacific Gas & Electric Co 101-50-81-51100 $ 2,405.32 2/21/2025 ACCT: 2887200165-7; FEB25 257915 Pacific Gas & Electric Co 663-50-91-51100 $ 107.76 2/21/2025 ACCT: 2887200165-7; FEB25 257916 REMIF 101-10-03-50990 $ 2.84 2/21/2025 EAP INSURANCE PREMIUMS; MAR25 257916 REMIF 101-00-00-22206 $ 528.24 2/21/2025 EAP INSURANCE PREMIUMS; MAR25 257917 Optimum 775-10-71-51210 $ 162.60 2/21/2025 D STREET; JAN-FEB25 257917 Optimum 775-10-71-51210 $ 191.18 2/21/2025 FOODWORKS INTERNET; JAN-FEB25 257917 Optimum 775-10-71-51210 $ 34.45 2/21/2025
CITY HALL/APD INTERNT; NOV-DEC24 & JANFEB25
257917 Optimum 775-10-71-51210 $ 377.27 2/21/2025 COMMUNITY CENTER; FEB25 257917 Optimum 775-10-71-51210 $ 162.74 2/21/2025 D STREET; JAN-FEB25 257917 Optimum 775-10-71-51210 $ 34.45 2/21/2025
CITY HALL/APD INTERNT; NOV-DEC24 & JANFEB25
257917 Optimum 775-10-71-51210 $ 191.18 2/21/2025 FOODWORKS INTERNET; JAN-FEB25 257917 Optimum 775-10-71-51210 $ 28.63 2/21/2025
CITY HALL/APD INTERNT; NOV-DEC24 & JANFEB25
257917 Optimum 775-10-71-51210 $ 34.45 2/21/2025
CITY HALL/APD INTERNT; NOV-DEC24 & JANFEB25
257918 Optimum 775-10-71-51210 $ 493.00 2/21/2025 CITY HALL / PD INTERNET; FEB25 257918 Optimum 775-10-71-51200 $ 667.00 2/21/2025 CITY HALL / PD INTERNET; FEB25 257918 Optimum 101-40-21-51200 $ 290.00 2/21/2025 CITY HALL / PD INTERNET; FEB25 257919 Silva Rosemary 661-00-00-21000 $ 19.80 2/21/2025 Refund Check 021277-001 2511 Acheson Way 257920 US Bank Equipment Finance 101-40-21-53300 $ 230.97 2/21/2025 COPIER FINANCE; MAR25 311837 Payroll Misc $ 1,529.85 2/21/2025
311838 Payroll Misc $ 1,595.78 2/21/2025

311839 Payroll Misc $ 355.07 2/21/2025
311840 Payroll Misc $ 245.80 2/21/2025
311841 Payroll Misc $ 561.27 2/21/2025
311842 Payroll Misc $ 2,004.92 2/21/2025
311843 Payroll Misc $ 548.33 2/21/2025
311844 Payroll Misc $ 404.52 2/21/2025
311845 Payroll Misc $ 60.65 2/21/2025
311846 Payroll Misc $ 63.08 2/21/2025
311847 Payroll Misc $ 93.00 2/21/2025
311848 Payroll Misc $ 35.50 2/21/2025
311849 Payroll Misc $ 496.80 2/21/2025
311850 Payroll Misc $ 442.14 2/21/2025
311851 Payroll Misc $ 65.44 2/21/2025
311852 Payroll Misc $ 478.18 2/21/2025
311853 Payroll Misc $ 80.06 2/21/2025
311854 Payroll Misc $ 74.60 2/21/2025
311855 Payroll Misc $ 480.90 2/21/2025
311856 Payroll Misc $ 177.62 2/21/2025
311857 Payroll Misc $ 59.17 2/21/2025
311858 Payroll Misc $ 87.62 2/21/2025
311859 Payroll Misc $ 669.61 2/20/2025
ACH PERS Misc $ 80,501.68 2/21/2025
ACH Payroll Deductions ACH Misc $ 140,357.54 2/21/2025
ACH CA State Disbursement Unit 101-00-00-22109 $ 27.69 2/21/2025 PR Batch 00015.02.2025 California Child
Support Order
ACH Payroll Misc $ 282,456.93 2/21/2025
Total $ 2,886,657.06

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Finance Director
PREPARER: Tabatha Miller, Finance Director
DATE: March 5, 2025
TITLE: Adopt Resolution No. 245-37 Directing the Transactions and Use Tax Oversight Committee to Provide Fiscal Accountability for Measure H.

RECOMMENDATION:

It is recommended that the Council adopt Resolution No. 245-37 directing the Transactions and Use Tax Oversight Committee to provide fiscal accountability for Measure H.

INTRODUCTION:

Measure H was passed by the City of Arcata voters on November 5, 2024, and certified by the City Council on December 12, 2024. A Fiscal Accountability Provision in the Ordinance, tasks the existing Transactions and Use Tax Oversight Committee (TUTOC) with conducting an annual review of all the Measure H expenditures to ensure fiscal accountability and public participation.

BACKGROUND:

June 12, 2024, the City Council approved Ordinance No. 1570 and on November 5, 2024, the City of Arcata Voters adopted the Ordinance as declared by the City Council on December 12, 2024, thereby amending the City Municipal Code and providing for the additional three-fourths of a cent transactions and use tax. Polling conducted by FM3 Research in March of 2024 of registered voters indicated that fiscal accountability, tax revenue staying local, annual independent financial audits and citizen oversight were important factors for support of a proposed tax measure.

DISCUSSION:

Section 2684.66 Fiscal Accountability Provisions, of Ordinance No. 1570 provides:

Consistent with Arcata’s value to be accountable and transparent, the existing Transactions and Use Tax Oversight Committee (TUTOC) is tasked with conducting an annual review of all the expenditures of revenues generated by the tax to ensure fiscal accountability and public participation.

The TUTOC was created as a citizen oversight committee for the ¾ cent general transactions and use tax approved by Arcata Voters on November 4, 2008, for 20 years. The TUTOC’s duties are to review the Arcata General Fund public works (streets) and public safety activity budgets based on historical data and need. To report to the City Council in November of each year the results of their review and to make recommendations for general fund expenditures for the following year. City

Council may also direct, through resolution, the TUTOC to review and make recommendations on other general fund matters.

BUDGET/FISCAL IMPACT:

There is no budgetary or fiscal impact of City Council directing the TUTOC to provide fiscal accountability for Measure H. However, the oversight and public participation in how Measure H is spent is very likely to have future budgetary and fiscal impacts that are positive and impactful.

ATTACHMENTS:

A. Resolution No. 245-37 Directing TUTOC to Provide Fiscal Accountability for Measure H

RESOLUTION NO. 245-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA DIRECTING

THE TRANSACTIONS AND USE TAX OVERSIGHT COMMITTEE (TUTOC) TO

PROVIDE FISCAL ACCOUNTABILITY FOR THE ADDITIONAL THREE-FOURTH OF

A CENT TRANSACTIONS AND USE TAX REFERRED TO AS MEASURE H AND APPROVED BY A MAJORITY THE VOTERS AT THE NOVEMBER 5, 2024, ELECTION WHEREAS, on June 12, 2024, the City Council approved Ordinance No. 1570 and on November 5,2024, the City of Arcata Voters adopted the Ordinance as declared by the City Council on December 12, 2024, thereby amending the City Municipal Code and providing for the additional three-fourth of a cent transactions and use tax; and
WHEREAS, Ordinance No. 1570, Section 2684.66 Fiscal Accountability Provisions tasks the existing Transactions and Use Tax Oversight Committee (TUTOC), which was established pursuant to Title I, Article 15 of the City of Arcata Municipal Code, with conducting an annual review of all the expenditures of revenues generated by the new transactions and use tax to ensure fiscal accountability and public participation; and
WHEREAS, Section 2271 of Title I, Article 15 of the City of Arcata Municipal Code provides that the City Council may direct through resolution, the TUTOC to review and make recommendations on other general fund matters; and
WHEREAS, polling of registered City of Arcata voters prior to the November 5, 2024, election indicated that strong fiscal accountability, public disclosure of spending, and oversight to confirm that the Measure H funds are used effectively and as promised to benefit the Arcata community was important for Arcata voters supporting the additional transactions and use tax.

NOW, THEREFORE, BE IT RESOLVED, that the City Council directs the Transactions and Use Tax Oversight Committee (TUTOC) to conduct an annual review of all the Measure H expenditures to ensure fiscal accountability and public participation.

DATED:

ATTEST: APPROVED:
___________________________ __________________________
City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE

I hereby certify that the foregoing is a true and correct copy of Resolution No.245-37, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California, held on the 5th day of March, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
___________________________
City Clerk, City of Arcata

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Brigitte Price, Administrative Specialist
DATE: March 5, 2025
TITLE: Amend the Contract for the 2024 Timber Harvest (Logging & Log Hauling) with Ford Logging, Inc. (dba Pacific Earthscape) in the Amount of $16,607.86; and Authorize the City Manager to Execute all Applicable Documents.

RECOMMENDATION:

It is recommended that the Council amend the contract for the 2024 Timber Harvest (Logging & Log Hauling) with Ford Logging, Inc. (dba Pacific Earthscape) in the amount of $16,607.86; and authorize the City Manager to execute all applicable documents.

INTRODUCTION:

In 2024, the City invited Licensed Timber Operators to bid on selection logging and trucking of approximately 400 thousand board feet (MBF) of timber from the City’s Arcata Community Forest, Jacoby Creek Tract, Section 30, T5N, R2E HB&M. The lowest bid was awarded to Ford Logging, Inc. (dba Pacific Earthscape) at the July 10, 2024, Arcata City Council meeting in the amount of $250,000.

DISCUSSION:

Since the award of the contract back in July, the City has ascertained that several culverts within the planned Notice of Timber Operations (NTO 24) will need to be replaced, which were not included in the original logging bid. The City seeks to upgrade culverts and water crossings where appropriate throughout the Community Forest to ensure water quality. City staff sought a contract change order estimate from Ford Logging to implement these culvert replacements. Ford Logging provided a quote of $16,607.86 to conduct this additional work with the City providing the culvert material and rock, the cost of which was within the expectations of City staff. The Environmental Services Department is recommending this amendment to the Ford Logging contract of $16,607.86 to remove the four aging culverts and install one 18” culvert, two 24” culverts, one 36” culvert, and one rock ford crossing.

Pacific Earthscape has the equipment and prior experience needed to perform the harvest & culvert work and understands the City’s management goals. Pacific Earthscape has performed well for the City on past logging contracts. Based upon projected log volumes to be delivered to the various sawmills and this amendment for removal and installation of culverts, the total logging contract cost is now expected to be in the range of $266,607.86.

POLICY IMPLICATIONS:

The proposed timber harvest is consistent with the City’s Forest Management Plan and included in City’s Non-Industrial Timber Management Plan 1-99NTMP-033HUM. The operation covers approximately 24 acres within the Jacoby Creek Tract of the Arcata Community Forest. Logs will be transported out of the Jacoby Creek Tract via Fickle Hill Road. This operation will thin homogenous stands of younger conifers setting the area on an accelerated trajectory towards older stand structure.

The goal of the operation is to increase terrestrial carbon stocking over time and manage to create a resilient forest by thinning overstocked areas, removing excess fuels, and growing larger trees. The operation also provides an opportunity to improve legacy roadway issues to reduce risk of sediment inputs to Jacoby Creek.

COMMITTEE/COMMISSION REVIEW:

The Forest Management Committee has been kept apprised of the 2024-25 timber sale and will plan to agendize a pre-harvest inspection to examine the proposed harvest unit and culvert replacements.

ENVIRONMENTAL REVIEW (CEQA):

The timber harvest is consistent with the City’s Forest Management Plan. The area planned for timber harvest is included in the City’s Non-Industrial Timber Management Plan (NTMP) 1- 99NTMP-033HUM. The Non-Industrial Timber Management Plan is the functional equivalent of an Environmental Impact Report (EIR) under CEQA.

BUDGET/FISCAL IMPACT:

This updated licensed timber operator contract price is within expectations for the Forest Fund 205 activity budget #87 in fiscal year 2024-25.

ATTACHMENTS:

A. Ford Logging (dba Pacific Earthscape) 2024 Logging Contract Amendment

Arcata 2024 Timber Harvest: Logging & Trucking Contract – Amendment No. 1 with Ford Logging Inc., DBA Pacific Earthscape
AMENDMENT NO. 1
TO CONTRACT BETWEEN FORD LOGGING, INC. DBA NPACIFIC EARTHSCAPE AND THE CITY OF ARCATA FOR 2024 JCF SECTION 30 TIMBER HARVEST LOGGING AND

TRUCKING
This is an Amendment to that certain Contract by and between the City of Arcata (“CITY”) and Ford Logging, Inc., DBA Pacific Earthscape, a corporation (“CONTRACTOR”), executed by the City on July 25, 2024, and having Purchase Order number 45918 (“Contract”). This Amendment is effective as of January 1, 2025.

NOW THEREFORE, in consideration of the mutual covenants, conditions and agreements herein to be performed, the parties agree as follows:

1. Ratification of Agreement. The terms and conditions of the Contract, including all exhibits and attachments, are ratified in their entirety except to the extent inconsistent with the terms and provisions of this Amendment. In the event of such inconsistency, this Amendment shall control.

2. Contract Term. The term of the Contract shall remain in effect until November 30, 2025.

3. Exhibit “A” Scope of Work is amended as follows:

Section II. TERM AND WORK SCHEDULE is replaced with the following:

Work shall commence on or about June 1, 2025, and be completed no later than November 11, 2025. CONTRACTOR shall proceed with required services in a timely manner, following the City’s issuance of a Notice to Proceed. These requirements may be adjusted by the Representative for unforeseen circumstances.

Section III. COMPENSATION, is revised to include the following:
4) For Change Order 01: Removal of old culverts (4), and installation of one (1) rock ford crossing, one (1) 18” culvert, two (2) 24” culverts, and one (1) 36” culvert: $16,607.86.

Total Contract Price Not to Exceed $266,607.86.

4. Exhibit “B” Accepted Bid is amended to include Change Order 01 Proposal 2_2401, dated 1/23/2025, attached and incorporated herein as Exhibit B – Attachment 1.

Arcata 2024 Timber Harvest: Logging & Trucking Contract – Amendment No. 1 with Ford Logging Inc., DBA Pacific Earthscape
IN WITNESS WHEREOF, the persons executing this Amendment warrant and represent they have the authority to execute and bind their respective party to the performance of its obligations hereunder.

CITY OF ARCATA: PACIFIC EARTHSCAPE:

By:_________________________ By: _______________________ Merritt Perry, City Manager Brandie Ford, President

Date: ______________________ Date: ______________________ Insurance and procurement reviewed:

By: ________________________
Danielle Allred, Contracts & Special Projects Manager

Proposal Ford Logging, Inc.dba Pacific Earthscape
1225 Central Ave. #11
McKinleyville, CA 95519
www.pacificearthscape.com
Proposal: 2_2401
Date:

Phone: 707-840-9442
Fax: 707-840-9441
City of ArcataAttn: Mark Andre
736 F St.

Arcata, CA 95521
To:

City of Arcata Logging
736 F Street
Arcata, CA 95521
Project:

Estimator
Lucas Vogt
Scope of Work
Change Order 01: Includes removal of old culverts (4) and installation of one (1) rock ford crossing, one (1) 18" culvert, two (2) 24" culverts, and one (1) 36" culvert.

Exclusions
Costs excludes materials with trucking.

Costs excludes trucking off haul of old culverts.

Reference Extended Price
001 Labor 4,614.79
002 Equipment 9,572.16
003 Mobilization 2,420.91
Proposal Total: 16,607.86
Acceptance
Accepted by:

Title:

Date:

1/23/2025

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Netra Khatri, City Engineer
PREPARER: Mara Grow, Administrative Specialist
DATE: February 25, 2025
TITLE: Adopt Resolution No. 245-36 Incorporating a List of Projects for Fiscal Year 2025-2026 to be Funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act.

RECOMMENDATION:

It is recommended that the Council adopt Resolution No. 245-36 incorporating a list of projects for fiscal year 2025-2026 to be funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act.

INTRODUCTION:

The City is required to adopt a resolution designating projects during Fiscal Year 2025-2026 which will be funded by SB 1: The Road Repair and Accountability Act.

DISCUSSION:

Staff has prepared a list of projects to be competed for the FY 25-26, and this is a portion of that list to be completed utilizing the $486,614 which the City is eligible to receive under Road Maintenance and Rehabilitation Account (SB 1) for the FY 25-26. All projects funded by SB 1 will be completed in accordance to the recently adopted complete street policy.

The FY 25-26 list of projects planned to be funded with SB 1 revenues include:

Description/
Project Type Location
Total
Project
Estimated
Useful
life
Estimated
Project
Start
Date
Estimated
Project
Completion
Date
Community
Benefit
Summary
Asphalt
Concrete for
paving local
streets
Within the
City Limits $120,000 20 years
7/1/2025 6/30/2026
Rehabilitation
of existing
street
Paving Boyd
Road (Asphalt
Concrete
Overlay)
Portion
Between
Giuntoli
Lane and
City Limits
$366,614 20
years
7/1/2025 6/30/2026
Rehabilitation
of existing
street

ENVIRONMENTAL REVIEW (CEQA):

The California Environment Quality Act (CEQA) determination for the project is a categorical exemption pursuant to CEQA Guidelines Section 15301(c), for the restoring and rehabilitating of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities, involving negligible or no expansion of use beyond that presently existing.

BUDGET/FISCAL IMPACT:

No specific impacts. These funds will be incorporated into the budget and the projects included in the attached resolution will be constructed utilizing the proper funding sources.

ATTACHMENTS:

A. FY 25-26 SB 1 Project List Resolution (PDF)

RESOLUTION NO. 245-36

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $486,614 in RMRA funding in Fiscal Year 2025-2026 from SB 1; and
WHEREAS, this is the eight year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate Local/Main streets, add active transportation infrastructure throughout the City this year and additional similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City/County’s streets and roads are in an “fair/at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Arcata, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of proposed projects will be funded in-part or solely with fiscal year 2025-2026 Road Maintenance and Rehabilitation Account revenues:

Description/
Project Type Location
Total
Project
Estimated
Useful
life
Estimated
Project
Start
Date
Estimated
Project
Completion
Date
Community
Benefit
Summary
Asphalt
Concrete for
paving local
streets
With in the
City Limits $120,000 20
years
7/1/2025 6/30/2026
Rehabilitation
of existing
street
Paving Boyd
Road (Asphalt
Concrete
Overlay)
Portion
Between
Giuntoli
Lane and
City Limits
$366,614 20
years
7/1/2025 6/30/2026
Rehabilitation
of existing
street
APPROVED AND PASSED this 5th day of March 2025.

DATED: March 6, 2024
ATTEST: APPROVED:

City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 245-36 passed and adopted at a regular meeting of the City Council of the City of Arcata, County of Humboldt, California, held on the 5th day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

City Clerk, City of Arcata

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Keira Vink, Human Resources and Administrative Services Director PREPARER: Keira Vink, Human Resources and Administrative Services Director DATE: March 5, 2025
TITLE: Adopt Resolution No. 245-30 Amending Class and Pay for OE3 Represented Employees to Include the Discontinuance of the Transit Operations Assistant and Transit Bus Driver Classifications and Authorize the Deletion of One Filled FullTime Position.

RECOMMENDATION:

It is recommended that the Council adopt Resolution No 245-30 amending the classification and pay for employees represented by Operating Engineers Local 3 (OE3) to include the discontinuance of the Transit Operations Assistant and Transit Bus Driver classifications and authorizing the deletion of one filled full-time Transit Operations Assistant position using the procedures outlined in the City’s Personnel Rules and Regulations, Separation from the Classified Service (Section XII) and the OE3 Memorandum of Understanding, Layoff (Article XII).

INTRODUCTION:

While the City of Arcata Personnel Rules and Regulations (PR&R) grant authority to the City Manager to adopt changes to the City’s Classification Plan (i.e. job descriptions), Chapter IV, Section 2, of the PR&R requires amendments or revisions to the Compensation Plan be adopted by resolution of the City Council.

BACKGROUND:

Over the last two years, the City has transferred both operations and maintenance of Arcata and Mad River Transit Systems (AMRTS) to Humboldt Transit Authority (HTA). The following steps were taken; on May 3, 2023, City Council approved the transfer of operations and maintenance to HTA for a one year pilot program, on June 12, 2024, City Council approved a five (5) year extension for HTA to provide operations and maintenance for AMRTS, and on January 15, 2025, City Council approved the transfer of the City owned AMRTS vehicles to HTA effective May 1, 2025.

During the transition, HTA has made every eligible Arcata City employee an offer of employment who was displaced due to the transfers.

DISCUSSION:

The City has currently one full-time transit position which is filled with a Transit Operations Assistant. As the City’s responsibility with local transit has declined due to the transfer of operations and maintenance, the daily transit related job duties as outlined in the Transit Operations

Assistant job description have also declined. The City understands transit related job duties will further decrease with the transfer of the transit vehicles, and the City has determined there is not a need for a full-time transit position. The City will be discontinuing the classifications of Transit Operations Assistant and Transit Driver with the adoption of Resolution 245-30 and deleting the full-time filled Transit Operations Assistant position. The deletion of a full-time position when filled triggers the reduction in force (lay off) procedures as outlined in the Personnel Rules and Regulations, Separation from the Classified Service (Section XII) and the Memorandum of Understanding with Operating Engineers Local 3, Article XII.

POLICY IMPLICATIONS:

The deletion of a full-time position triggers the reduction in force (lay off) procedures as outlined in the Personnel Rules and Regulations and the Memorandum of Understanding with Operating Engineers Local 3.

BUDGET/FISCAL IMPACT:

The deletion of one Transit Operations Assistant will see salary and benefit savings of approximately $100,000 per fiscal year, which includes salary and benefits.

ATTACHMENTS:

A. Resolution No. 245-30 Amending Class and Pay for OE3 Represented Employees

Section 1.

Effective 05/01/2025
Reflecting reclassification of Environmental Compliance Technician to Environmental Compliance Analyst Based on 26 bi-weekly pay periods
As of 12/23/2024
Classification Salary Grade 1 2 3 4 5 5A 6
Maintenance Worker (Parks/Facilities) G140 Annual $41,770.84 $43,859.38 $ 46,052.35 $ 48,354.96 $50,772.72 $52,042.03 $53,311.36 Bi-Weekly $ 1,606.57 $ 1,686.90 $ 1,771.24 $ 1,859.81 $ 1,952.80 $ 2,001.62 $ 2,050.44 Hourly $ 20.08 $ 21.09 $ 22.14 $ 23.25 $ 24.41 $ 25.02 $ 25.63 Maintenance Worker (Natural Resources) G141 Annual $41,988.74 $44,088.18 $ 46,292.59 $ 48,607.22 $51,037.58 $52,313.52 $53,589.46 Bi-Weekly $ 1,614.95 $ 1,695.70 $ 1,780.48 $ 1,869.51 $ 1,962.98 $ 2,012.06 $ 2,061.13 Hourly $ 20.19 $ 21.20 $ 22.26 $ 23.37 $ 24.54 $ 25.15 $ 25.76 Maintenance Worker (Streets/Utilities) G142 Annual $42,188.69 $44,298.12 $ 46,513.03 $ 48,838.68 $51,280.61 $52,562.63 $53,844.64 Bi-Weekly $ 1,622.64 $ 1,703.77 $ 1,788.96 $ 1,878.41 $ 1,972.33 $ 2,021.64 $ 2,070.95 Hourly $ 20.28 $ 21.30 $ 22.36 $ 23.48 $ 24.65 $ 25.27 $ 25.89 Water Meter Technician G150 Annual $43,747.88 $45,935.26 $ 48,232.02 $ 50,643.63 $53,175.81 $54,505.22 $55,834.60 Water/Wastewater Operator-In-Training (OIT) Bi-Weekly $ 1,682.61 $ 1,766.74 $ 1,855.08 $ 1,947.83 $ 2,045.22 $ 2,096.35 $ 2,147.48 Hourly $ 21.03 $ 22.08 $ 23.19 $ 24.35 $ 25.57 $ 26.20 $ 26.84 Energy Program Specialist G160 Annual $45,983.67 $48,282.85 $ 50,696.98 $ 53,231.83 $55,893.43 $57,290.77 $58,688.10 Facilities Maintenance Technician (Foodworks) Bi-Weekly $ 1,768.60 $ 1,857.03 $ 1,949.88 $ 2,047.38 $ 2,149.75 $ 2,203.49 $ 2,257.23 Senior Maintenance Worker (Parks/Facilities) Hourly $ 22.11 $ 23.21 $ 24.37 $ 25.59 $ 26.87 $ 27.54 $ 28.22 Water/Wastewater Mechanic I
Senior Maintenance Worker (Natural Resources) G161 Annual $46,213.57 $48,524.24 $ 50,950.48 $ 53,497.98 $56,172.88 $57,577.21 $58,981.52 Bi-Weekly $ 1,777.45 $ 1,866.32 $ 1,959.63 $ 2,057.61 $ 2,160.50 $ 2,214.51 $ 2,268.52 Hourly $ 22.22 $ 23.33 $ 24.50 $ 25.72 $ 27.01 $ 27.68 $ 28.36 Collection System Operator I G162 Annual $46,444.65 $48,766.87 $ 51,205.22 $ 53,765.47 $56,453.74 $57,865.09 $59,276.40 Senior Maintenance Worker (Streets/Utilities) Bi-Weekly $ 1,786.33 $ 1,875.65 $ 1,969.43 $ 2,067.90 $ 2,171.30 $ 2,225.58 $ 2,279.86 Senior Maintenance Worker (grandfathered-Natural Resources Class A license) Hourly $ 22.33 $ 23.45 $ 24.62 $ 25.85 $ 27.14 $ 27.82 $ 28.50 Recreation Coordinator G165 Annual $47,151.63 $49,509.18 $ 51,984.65 $ 54,583.88 $57,313.10 $58,745.93 $60,178.76 Bi-Weekly $ 1,813.52 $ 1,904.20 $ 1,999.41 $ 2,099.38 $ 2,204.35 $ 2,259.46 $ 2,314.57 Hourly $ 22.67 $ 23.80 $ 24.99 $ 26.24 $ 27.55 $ 28.24 $ 28.93 RESOLUTION NO. 245-30

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA

AMENDING THE CLASS AND PAY RESOLUTION

INTERNATIONAL UNION OF OPERATING ENGINEERS
LOCAL NO. 3, AFL-CIO
BE IT RESOLVED by the City Council of the City of Arcata that appointive officers and employees shall be compensated as follows.

This resolution supercedes Resolution No. 245-24
Salary Steps

Classification Salary Grade 1 2 3 4 5 5A 6
Administrative Assistant G170 Annual $48,336.25 $50,753.04 $ 53,290.71 $ 55,955.24 $58,752.99 $60,221.83 $61,690.64 Community Development Specialist I Bi-Weekly $ 1,859.09 $ 1,952.04 $ 2,049.64 $ 2,152.12 $ 2,259.73 $ 2,316.22 $ 2,372.72 Construction Specialist (Community Services Division) Hourly $ 23.24 $ 24.40 $ 25.62 $ 26.90 $ 28.25 $ 28.95 $ 29.66 Construction Specialist (Streets/Utilities)
Finance Specialist
Planner I
Water/Wastewater Mechanic II
Transit Bus Driver G171 Annual $48,577.89 $51,006.81 $ 53,557.15 $ 56,234.99 $59,046.75 $60,522.92 $61,999.09 Transit Operations Assistant Bi-Weekly $ 1,868.38 $ 1,961.80 $ 2,059.89 $ 2,162.88 $ 2,271.03 $ 2,327.80 $ 2,384.58 Hourly $ 23.35 $ 24.52 $ 25.75 $ 27.04 $ 28.39 $ 29.10 $ 29.81 Collection System Operator II G172 Annual $48,820.81 $51,261.83 $ 53,824.94 $ 56,516.18 $59,342.00 $60,825.54 $62,309.10 Equipment Operator Bi-Weekly $ 1,877.72 $ 1,971.61 $ 2,070.19 $ 2,173.70 $ 2,282.38 $ 2,339.44 $ 2,396.50 Mechanic Hourly $ 23.47 $ 24.65 $ 25.88 $ 27.17 $ 28.53 $ 29.24 $ 29.96 Traffic Control Technician
Water/Wastewater Plant Operator I G179 Annual $50,555.34 $53,083.11 $ 55,737.26 $ 58,524.12 $61,450.34 $62,986.59 $64,522.86 Bi-Weekly $ 1,944.44 $ 2,041.66 $ 2,143.74 $ 2,250.93 $ 2,363.47 $ 2,422.56 $ 2,481.65 Hourly $ 24.31 $ 25.52 $ 26.80 $ 28.14 $ 29.54 $ 30.28 $ 31.02 Administrative Specialist G185 Annual $52,090.33 $54,694.88 $ 57,429.60 $ 60,301.09 $63,316.14 $64,899.04 $66,481.95 Bi-Weekly $ 2,003.47 $ 2,103.65 $ 2,208.83 $ 2,319.27 $ 2,435.24 $ 2,496.12 $ 2,557.00 Hourly $ 25.04 $ 26.30 $ 27.61 $ 28.99 $ 30.44 $ 31.20 $ 31.96 Community Development Specialist II G189 Annual $53,141.49 $55,798.56 $ 58,588.51 $ 61,517.91 $64,593.82 $66,208.67 $67,823.57 Maintenance Crew Leader (Parks/Facilities) Bi-Weekly $ 2,043.90 $ 2,146.10 $ 2,253.40 $ 2,366.07 $ 2,484.38 $ 2,546.49 $ 2,608.60 Planner II Hourly $ 25.55 $ 26.83 $ 28.17 $ 29.58 $ 31.05 $ 31.83 $ 32.61 Recreation Supervisor
Water/Wastewater Operator II
Environmental Compliance Analyst
Maintenance Crew Leader (Natural Resources) G190 Annual $53,407.21 $56,077.57 $ 58,881.43 $ 61,825.51 $64,916.79 $66,539.71 $68,162.63 Bi-Weekly $ 2,054.12 $ 2,156.83 $ 2,264.67 $ 2,377.90 $ 2,496.80 $ 2,559.22 $ 2,621.64 Hourly $ 25.68 $ 26.96 $ 28.31 $ 29.72 $ 31.21 $ 31.99 $ 32.77 Lead Collection System Operator G191 Annual $53,674.24 $56,357.92 $ 59,175.82 $ 62,134.60 $65,241.35 $66,872.40 $68,503.42 Lead Mechanic Bi-Weekly $ 2,064.39 $ 2,167.61 $ 2,275.99 $ 2,389.79 $ 2,509.28 $ 2,572.02 $ 2,634.75 Lead Water/Wastewater Mechanic Hourly $ 25.80 $ 27.10 $ 28.45 $ 29.87 $ 31.37 $ 32.15 $ 32.93 Maintenance Crew Leader (Streets/Utilities)
Maintenance Crew Leader (grandfathered-Natural Resources Class A license) Building Inspector I G199 Annual $55,861.14 $58,654.21 $ 61,586.92 $ 64,666.27 $67,899.56 $69,597.07 $71,294.54 Engineering Technician I Bi-Weekly $ 2,148.51 $ 2,255.93 $ 2,368.73 $ 2,487.16 $ 2,611.52 $ 2,676.81 $ 2,742.10 Environmental Compliance Officer Hourly $ 26.86 $ 28.20 $ 29.61 $ 31.09 $ 32.64 $ 33.46 $ 34.28 Senior Construction Specialist (Community Services Division) Senior Construction Specialist (Streets/Utilities Division) Code Compliance/Permit Technician G209 Annual $58,654.20 Page 41 of 126 $61,586.90 $ 64,666.25 $ 67,899.55 $71,294.54 $73,076.92 $74,859.27 Classification Salary Grade 1 2 3 4 5 5A 6
Bi-Weekly $ 2,255.93 $ 2,368.73 $ 2,487.16 $ 2,611.52 $ 2,742.10 $ 2,810.65 $ 2,879.20 Hourly $ 28.20 $ 29.61 $ 31.09 $ 32.64 $ 34.28 $ 35.13 $ 35.99 Building Inspector II G223 Annual $62,564.48 $65,692.68 $ 68,977.34 $ 72,426.19 $76,047.49 $77,948.70 $79,849.86 Engineering Technician II Bi-Weekly $ 2,406.33 $ 2,526.64 $ 2,652.97 $ 2,785.62 $ 2,924.90 $ 2,998.03 $ 3,071.15 GIS Coordinator Hourly $ 30.08 $ 31.58 $ 33.16 $ 34.82 $ 36.56 $ 37.48 $ 38.39 Natural Resources Specialist
Parks/Facilities/Natural Resources Supervisor G233 Annual $65,692.69 $68,977.34 $ 72,426.20 $ 76,047.49 $79,849.89 $81,846.15 $83,842.38 Plant Operations Supervisor Bi-Weekly $ 2,526.64 $ 2,652.97 $ 2,785.62 $ 2,924.90 $ 3,071.15 $ 3,147.93 $ 3,224.71 Streets/Fleet Supervisor Hourly $ 31.58 $ 33.16 $ 34.82 $ 36.56 $ 38.39 $ 39.35 $ 40.31 Utilities Supervisor
CalPERS Program:

Section 2. Effective Date
This resolution shall be effective on May 1, 2025.

DATED: February 5, 2025
ATTEST:

CITY CLERK, CITY OF ARCATA
AYES:

NOES:

CITY CLERK, CITY OF ARCATA
ABSENT:

MISCELLANEOUS EMPLOYEES: 2.7% @ 55, for "Classic Members", currently employee pay 9% (8% member rate and 1% of employer rate); 2% @ 55, for "Classic Members", currently employees pay 8% (7% member rate and 1% of employer rate); 2% @ 62, for "New Members", currently employees pay 7.75% (7.75% member rate [subject to CalPERS actuary change annually]).

Council of the City of Arcata, Humboldt County, California, on the 5th day of February 5, 2025, by the following vote:

APPROVED:

MAYOR, CITY OF ARCATA

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 245-30 passed and adopted at a regular meeting of the City

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Merritt Perry, City Manager
PREPARER: Rhiannon Lewis-Stephenson, Executive Assistant/Deputy City Clerk DATE: March 5, 2025
TITLE: Approve a Letter of Support for Assembly Bill 263 Regarding Emergency Regulations to Remain in Effect for Scott and Shasta River Instream Flows; and Authorize the Mayor to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council approve sending a letter of support for AB 263, which would allow the emergency regulations adopted by the State Water Resources Control Board (SWRCB), that are currently in place on the Scott and Shasta River Watersheds to remain in effect until permanent rules establishing and implementing long-term instream flow requirements are adopted.

This item would authorize the Mayor to sign a letter indicating the City’s support for AB 263.

INTRODUCTION:

A letter of support for AB 263 has been requested by local residents and Assemblymember Rogers to advocate for the protection of aquatic resources (like fisheries) and the human needs associated with municipal, agricultural, and other uses by continuing emergency regulations previously adopted to ensure minimum instream flows of the Scott and Shasta River Watersheds.

BACKGROUND/DISCUSSION:

Staff have drafted a letter for the Council’s consideration (Attachment A). A fact sheet has been provided as well (Attachment B).

POLICY IMPLICATIONS:

This item is being brought to the Council for approval as it does not fall under a category for our legislative platform.

ATTACHMENTS:

A. AB 263 Letter of Support--City of Arcata (DOC)
B. AB 263 Fact Sheet (PDF)

City Manager
707-822-5953
Environmental Services
707-822-8184
Police
707-822-2428
Recreation
707-822-7091
Community Development
707-822-5955
Finance
707-822-5951
Engineering
707-825-2128
Transportation
707-822-3775
736 F Street
Arcata CA 95521
March 5, 2025
Assemblymember Chris Rogers
State Capitol
P.O. Box 942849
Sacramento, CA 94249-0002
Re: AB 263 (Scott River, Shasta River, Watersheds) SUPPORT Dear Assemblymember Rogers,
The City of Arcata is pleased to support AB 263 (Rogers), which would allow the emergency regulations adopted by the State Water Resources Control Board (SWRCB) that are currently in place on the Scott and Shasta River Watersheds to remain in effect until permanent rules establishing and implementing long-term in-stream flow requirements are adopted.

The City of Arcata has long relied on the fishing industry to support its local economy, and we also acknowledge the historic inequitable management of our state’s water system has discounted and ignored important tribal cultural and economic uses of water and dependance on healthy aquatic ecosystems. This bill is critical to protecting salmon populations in the Scott and Shasta Rivers and, in turn, protecting keystone environmental species and critical resources for tribes and the fishing industry.

Salmon are not only an ecologically vital keystone species, but they are also an essential resource and of cultural significance to Tribes in the Klamath River watershed, including the Yurok Tribe, Karuk Tribe, Quartz Valley Indian Reservation, and Hoopa Valley Tribe. Salmon populations support tribal subsistence, as well as traditional and ceremonial practices. However, in recent years, weak salmon populations have forced Tribes to severely restrict or close subsistence, commercial, and ceremonial fisheries.

Salmon are also important to commercial ocean fisheries, an industry that generates hundreds of million dollars each year in economic impact and provide for our local recreation and industry.

Low levels of Chinook salmon in the Klamath River have resulted in commercial ocean fisheries closures – this year, salmon fishing was banned on the California coast, for only the second time in the history of the ocean salmon fishery, because of a major decline in fish populations after California’s most dire three-year period on record (2020-22).

For the sake of our neighboring tribes, our local fishing community and the ecosystems of our north coast rivers, it is critical we ensure minimum instream flows remain on the Scott and Shasta Rivers, and we therefore strongly support AB 263.

City Manager
707-822-5953
Environmental Services
707-822-8184
Police
707-822-2428
Recreation
707-822-7091
Community Development
707-822-5955
Finance
707-822-5951
Engineering
707-825-2128
Transportation
707-822-3775
736 F Street
Arcata CA 95521
Sincerely,
Alex Stillman, Mayor
City of Arcata

Assembly Bill 263 – Scott and Shasta River Instream Flows Updated: January 21, 2025
Assemblymember Chris Rogers, 2
nd Assembly District
Bill Summary
AB 263 would allow the emergency regulations that
are currently in place on the Scott and Shasta River
Watersheds to remain in effect until permanent
rules establishing and implementing long-term
instream flow requirements are adopted.

These emergency regulations expire on an annual
basis, providing a lack of stability for all residents
of the Klamath Basin. Extending the temporary
regulations until the SWRCB finalizes permanent
regulations simply maintains a tenuous status quo.

Without these protections, there would be less water
in the Scott and Shasta Rivers, imperiling the
delicate recovery of salmon populations.

Background
Western North America has been experiencing an
ongoing and persistent drought over the past 20
years. Across California and within the Klamath
Basin, the water years from 2013-2015 and 2020-
2022 were some of the driest on record. Drought
effects include lowered groundwater levels, earlier
and prolonged tributary disconnections, declining
fish populations, impeded salmonid migration, and
impacts to water quality. Even after near to and
slightly above average precipitation in the Scott
River and Shasta River watersheds in water years
2022-2023 and 2023-2024, the Scott and Shasta
Rivers continue to experience drought effects, and
the salmon cohorts currently in and returning to
these watersheds continue to be significantly
suppressed by the successive drought cycles.

Increases in weather extremes on a global and more
local scale, as well as the extended drought
conditions, exacerbate water challenges and
heighten the risk of continued drought effects in the
future.

The Scott and Shasta Rivers are important
tributaries to the Klamath River, the second largest
river in California. These tributaries contributed
heavily to the ability of the Klamath River
watershed to historically support one of the largest
salmon populations on the West Coast. However,
increasing surface and groundwater diversions in
these tributaries have significantly degraded
important habitats, causing many of the basin’s
fisheries to decline substantially. Without
immediate efforts to address low water flows
several native fisheries that rely on the Scott and
Shasta Rivers are at risk of extinction and this will
have a ripple effect on the ecosystem and
communities that rely on salmon.

Salmon are not only an ecologically vital keystone
species, but they are also an essential resource and
of cultural significance to Tribes in the Klamath
River watershed, including the Yurok Tribe, Karuk
Tribe, Quartz Valley Indian Reservation, and Hoopa
Valley Tribe. Salmon populations support tribal
subsistence, as well as traditional and ceremonial
practices. However, in recent years, weak salmon
populations have forced Tribes to severely restrict
or close subsistence, commercial, and ceremonial
fisheries.

Salmon are also important to commercial ocean
fisheries, an industry that generates hundreds of
million dollars each year in economic impact and
provide for local recreation and industry. Low
levels of Chinook salmon in the Klamath River
have resulted in commercial ocean fisheries
closures across multiple seasons.

Existing Law
Currently, California responds to drought years on
an ad hoc basis. During the 2013-2016 drought, and
again in 2021, the Governor used his authority to
declare a state of emergency. These emergency
declarations enabled a series of agency actions to
respond to severely dry conditions, including the
State Water Resources Control Board (Board)
which is required to adopt emergency regulations
under drought conditions.

Pursuant to that authority, the Board adopted WR2025-0002 on January 7 2025, which provides for minimum in-stream flows in the Scott and Shasta
Rivers. This went into effect on February 1, 2025,
but is set to expire February 1, 2026.

Assembly Bill 263 – Scott and Shasta River Instream Flows Updated: January 21, 2025
Assemblymember Chris Rogers, 2
nd Assembly District
Once these regulations expire, the Board predicts
that there could be alternate and extensive costs
from failure to act, including the requirement to readopt emergency regulations on a yearly basis and potential litigation costs for failing to perform its
legal duties in these watersheds. Absent permanent
regulations to ensure minimum instream flows, the
Board will have to rely on emergency regulations
year after year, which provides little to no
predictability for water users.

Flow objectives are a vital action that balances
many water uses, including protection of aquatic
resources (like fisheries) and the human needs
associated with municipal, agricultural, and other
uses. The recently released Salmon Strategy calls
for the SWRCB to “commence work to establish
minimum instream flows in the Scott and Shasta
Rivers, working with local partners on locally
driven solutions and coordinating on options for
incentivizing the reduction of diversions and
groundwater pumping.”
For More Information:

Logan Pitts
[email protected]
916-319-2002
Support
Karuk Tribe (sponsor)
California Coastkeeper Alliance

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Netra Khatri, City Engineer
PREPARER: Mara Grow, Administrative Specialist
DATE: February 26, 2025
TITLE: Request the Annual Engineer's Report and Preparation of Notices to Declare the City's Intention to Continue to Levy and Collect from Existing Assessment Districts to Include Mad River Parkway Business Center, Windsong Subdivision, and Janes Creek Meadow.

RECOMMENDATION:

It is recommended that the Council request the annual Engineer’s Report and preparation of notices to declare the City’s intention to continue to levy and collect assessments of existing assessment districts to include Mad River Parkway Business Center Landscape Maintenance Assessment District, Windsong Subdivision Landscape Maintenance Assessment District and Janes Creek Meadow Landscape Maintenance Assessment District.

INTRODUCTION:

The City has three assessment districts that are billed annually as part of their property tax assessments. As required under the Landscape and Lighting Act of 1972, annual Engineer’s Reports and Resolutions of Intent to continue to levy assessments are required. The Resolutions of Intent are incorporated into the City’s annual budget process. This action directs the City Engineer to complete the required reports and notices in preparation of the budget adoption.

BACKGROUND:

The City is allowed under the Landscaping and Lighting Act of 1972 to create assessment districts to install, maintain and service public landscaping and lighting. All three of the districts were legally created based on an Engineer’s Report which clearly describes the improvements, work, and costs.

Several specific parts (A-F) are required to be prepared under the Engineer’s Report, including:

Part A—plans and specifications for the improvements are filed with the City Clerk. Although separately bound, the plans and specifications are a part of this report and are included in it by reference.

Part B—an estimate of the cost of maintaining the improvement.

Part C—an assessment of the estimated cost of maintaining the improvement on each benefited parcel of land within the assessment district.

Part D—a statement of the method by which the undersigned has determined the amount proposed to be assessed against each parcel.

Part E—a list of the names and addresses of the owners of real property within the assessment district, as shown on the last equalized assessment roll for taxes, or as known to the Clerk. The list is keyed to Part C by assessment number.

Part F—a diagram showing all of the parcels or real property within this assessment district. The diagram is keyed to Part C by assessment number.

DISCUSSION:

Annually, an Engineer’s Report is required to be prepared to report to the City Council so they may adopt a resolution proposing any new improvements or substantial changes in existing improvements. There are no changes recommended within the Windsong and Janes Creek Meadow Assessment Districts. The Mad River Parkway will see a CPI increase of 2.8% per the approved conditions of the district. City forces will continue to perform the work/improvements and maintenance as per the original Engineer’s Report and request the continued assessment of the benefited parcels.

Please refer to the three attached reports for the districts, including the funds required and expended.

Written public notifications will be published in the local paper and following a public hearing the Council will be asked to approve the Engineer’s Reports and to adopt a resolution for each individual district, declaring the continued collection of assessments.

BUDGET/FISCAL IMPACT:

Failure to approve the continued assessments would result in a reduction of funds to maintain the grounds and lighting within the three assessment districts. The total funding recommended in the Engineer’s Reports for the three districts is $39,180.83.

ATTACHMENTS:

A. 2025-2026 Janes Creek Meadow - Engineers Report Draft (PDF) B. 2025-2026 Windsong - Engineers Report Draft (PDF)
C. 2025-2026 MRBP - Engineers Report Draft (PDF)

Netra B Khatri, City 02/25/25 City of Arcata
Engineer's Report for The Mad River Parkway
Business Center Landscape Maintenance
Assessment District
2025/2026

A: OVERVIEW
The City of Arcata (“City”) annually levies and collects special assessments on parcels within the Landscape and Lighting Assessment District Titled Mad River Parkway Business Center Landscape Maintenance Assessment District in order to continue the maintenance of landscape and lighting improvements within the “District”. The District was formed in December of 2013 and is levied annually, pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the “1972 Act”) and the provisions of the California Constitution Article XIIID, added by Proposition 218. This Engineer’s Annual Report (“Report”) describes the District, any changes to the District, modifications to the improvements or zones, and the proposed assessments for fiscal year 2025/2026.

The budgets and annual assessments are based on the City’s estimated cost to maintain the improvements that provide special benefits to properties within the District. The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessment Parcel Number by the Humboldt County Assessor’s Office. The Humboldt County Auditor/Controller uses Assessment Parcel Numbers and specific Fund Numbers to identify properties assessed for special district benefit assessments on the tax roll.

Each fiscal year, an Engineer’s Report is prepared and presented to the City Council describing the District any changes to the District or improvements and the proposed budget and assessments for that fiscal year and the City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the proposed levy of assessments.

Following final approval of the Report the Council orders the levy and collection of assessments for the fiscal year pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each parcel in fiscal year 2025/2026.

B. DESCRIPTION OF THE DISTRICT
The Mad River Parkway Businesses Center Landscape Maintenance Assessment District (MRAD) consists of 11 lots(previously 14) totaling 354,959 square feet. Four of the lots have been developed and one is currently in construction.

The subdivision is situated in the northern portion of the City of Arcata just southeast of the Mad River and North of Guintoli Lane. The MRAD contains a City owned parcel known as Carlson Park.

C. IMPROVEMENTS AND SERVICES AUTHORIZED BY THE 1972 ACT As generally defined by the 1972 Act and applicable to this District, the improvements and associated assessments may include one or more of the following:

1. The installation or planting of landscaping;

2. The installation or construction of statuary, fountains, and other ornamental structures and facilities;

3. The installation or construction of public lighting facilities including, but not limited to streetlights and traffic signals;

4. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof;

5. The installation of park or recreational improvements, including, but not limited to, all of the following: a) Land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks, and drainage. b) Lights, playground equipment, play courts, and public restrooms.

6. The acquisition of land for park, recreational, or open-space purposes or any existing improvement otherwise authorized pursuant to this section.

7. The maintenance or servicing, of any of the foregoing including the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement including but not limited to: a) Repair, removal, or replacement of all or any part of any improvements; b) Grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities; c) Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; d) The removal of trimmings, rubbish, debris, and other solid waste; e) The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti; f) Electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; g) Water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

8. Incidental expenses associated with the improvements including, but not limited to: a) The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; b) The costs of printing, advertising, and the publishing, posting and mailing of notices; c) Compensation payable to the County for collection of assessments; d) Compensation of any engineer or attorney employed to render services; e) Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; f) Costs associated with any elections held for the approval of a new or increased assessment.

D. DESCRIPTION OF IMPROVEMENTS AND SERVICES
The purpose of this District is to ensure the ongoing maintenance, operation and servicing of local landscaping and street lighting improvements established or installed in connection with development of properties within the MRAD. The improvements may consist of all or a portion of the public landscaped areas, street lighting and appurtenant facilities within and adjacent to the MRAD.

The improvements to be maintained and funded entirely or partially through the District assessments are generally described as in the original Engineers report: Seven streetlights, landscape areas within the street right-of-way, the park area field, equipment, a-ten foot wide path and vegetated swales, graffiti abatement, and a bridge/drainage structure for access and handrail.

Landscaping and Appurtenant Facilities: Landscaping improvements include but are not limited to: Landscaping, planting, shrubbery, trees, irrigation systems, fences, hardscapes, fixtures, electricity and water, sidewalk maintenance resulting from landscape growth and appurtenant facilities in public rights-of-way, medians, swales, parkways and dedicated easements within the proposed boundaries of said Assessment District. Together with any and all incidental expenses in connection there with as particularly authorized pursuant to the Landscaping and Lighting Act of 1972.

Excluded from the District’s Responsibility: Fences throughout the Development other than the fence on the West side and within Lot 12.

Vegetation Management
Vegetation Management includes but is not limited to the mowing and trimming of identified drainage easements, street frontage, Carlson Park (lot 12) and other landscape areas.

Lighting and Appurtenant Facilities
Street lighting improvements include but are not limited to: Poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public rights-ofway and dedicated easements within the proposed boundaries of said Assessment District. The public lighting system is maintained to provide adequate illumination. Power for streetlights is furnished by the Pacific Gas and Electric Company, and based on the rates for power authorized by the California Public Utilities Commission LS2-A rate.

Park and Recreation Improvements and Appurtenant Facilities Parks and recreation improvements include but are not limited to lights, playgrounds, playground equipment, park furniture, site amenities, and appurtenant facilities in public parks and recreation facilities within the boundaries of said Assessment District.

E: Recent Changes and Proposed Changes for 2025/26 Fiscal Year No changes to report for this past FY (24/25), City continued to provide the maintenance and improvements above the amount received from the district. No changes in the rate of assessment are proposed in the next FY 25-26.

F: ASSESSMENT
The annual assessments are based on the historical and estimated costs to maintain the improvements that provide a prescribed benefit to properties within the District. Per the original language of this assessment district properties not yet developed only pay 50% of the annual assessment. A CPI of 4.1% for 2025-2026 will be calculated and included in the report forwarded to the County for inclusion on the parcel annual tax assessment.

Assessment District 2023/24
Assessment
2023/24
Expense
2025/26
Assessment
MRBP $7,044.16 $7,408.80 $8,250.83

MAD RIVER BUSINESS PARK

ASSESSMENT ROLL

SPECIAL FISCAL YEAR PROPERTY
ASSESSMENT 2025-2026 DESCRIPTION
NUMBER AMOUNT OF ASSESSMENT ASSESSOR’S PARCEL NO.

Lot 1 381.84 507-531-007
Lot 2 482.99
507-531-008
Lot 3 451.90 507-531-009
Lot 4 926.43 507-531-010
Lot 5 603.62 507-531-011
Lot 6 322.39 507-531-013
Lot 7 277.28 507-531-014
Lot 8 395.10 507-531-004
Lot 9 498.65 507-531-003
Lot10 $3,910.64 507-531-015
TOTAL ASSESSMENT: $8,250.83

ATTACHMENT

Netra B Khatri, City Engineer 02/25/25 City of Arcata
Engineer's Report for The Windsong
Landscape Maintenance Assessment
District
2025/2026

A: OVERVIEW
The City of Arcata (“City”) annually levies and collects special assessments on parcels within the Landscape Assessment District Titled Windsong Landscape Maintenance Assessment District (WLAD) in order to continue the maintenance of landscape improvements within the “District”.

The District was formed in October 1995 and is levied annually, pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the “1972 Act”) and the provisions of the California Constitution Article XIIID, added by Proposition 218. This Engineer’s Annual Report (“Report”) describes the District, any changes to the District, modifications to the improvements or zones, and the proposed assessments for fiscal year 2025/2026.

The budgets and annual assessments are based on the City’s estimated cost to maintain the improvements that provide special benefits to properties within the District. The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessment Parcel Number by the Humboldt County Assessor’s Office. The Humboldt County Auditor/Controller uses Assessment Parcel Numbers and specific Fund Numbers to identify properties assessed for special district benefit assessments on the tax roll.

Each fiscal year, an Engineer’s Report is prepared and presented to the City Council describing the District any changes to the District or improvements and the proposed budget and assessments for that fiscal year and the City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the proposed levy of assessments.

Following final approval of the Report the Council orders the levy and collection of assessments for the fiscal year pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each parcel in fiscal year 2025/2026.

B. DESCRIPTION OF THE DISTRICT
The Windsong Landscape Maintenance Assessment District (WLAD) consists of 110 single family lots (previously 43 lots.) Five of the lots remain undeveloped.

The subdivision is situated along the western border of Arcata adjacent to the bottoms, north of HWY 255, east of V Street,south of Vaissade Road and west of Lorelei Road. The WLAD contains a City owned parcel known as Windsong Park (1.77 Ac.) and several landscaped/vegetated parcels which the City maintains for aesthetics and drainage purposes.

C. IMPROVEMENTS AND SERVICES AUTHORIZED BY THE 1972 ACT As generally defined by the 1972 Act and applicable to this District, the improvements and associated assessments may include one or more of the following:

1. The installation or planting of landscaping;

2. The installation or construction of statuary, fountains, and other ornamental structures and facilities;

3. The installation or construction of public lighting facilities including, but not limited to streetlights and traffic signals;

4. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof;

5. The installation of park or recreational improvements, including, but not limited to, all of the following: a) Land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks, and drainage. b) Lights, playground equipment, play courts, and public restrooms.

6. The acquisition of land for park, recreational, or open-space purposes or any existing improvement otherwise authorized pursuant to this section.

7. The maintenance or servicing, of any of the foregoing including the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement including but not limited to: a) Repair, removal, or replacement of all or any part of any improvements; b) Grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities; c) Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; d) The removal of trimmings, rubbish, debris, and other solid waste; e) The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti; f) Electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; g) Water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

8. Incidental expenses associated with the improvements including, but not limited to: a) The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; b) The costs of printing, advertising, and the publishing, posting and mailing of notices; c) Compensation payable to the County for collection of assessments; d) Compensation of any engineer or attorney employed to render services; e) Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; f) Costs associated with any elections held for the approval of a new or increased assessment.

D. DESCRIPTION OF IMPROVEMENTS AND SERVICES
The purpose of this District is to ensure the ongoing maintenance and servicing of the landscaped areas within the street right of way, playfield (park), playground and other operations and servicing of local landscaping and drainage improvements. The improvements in general include playground equipment and furniture, irrigation system, and public trail areas. The improvements to be maintained and funded entirely or partially through the District assessments are generally described as in the original Engineers report.

Landscaping and Appurtenant Facilities: Landscaping improvements include but are not limited to: Landscaping, planting, shrubbery, trees, irrigation systems, fences, hardscapes, fixtures, electricity and water, sidewalk maintenance resulting from landscape growth and appurtenant

facilities in public rights-of-way, medians, swales, parkways and dedicated easements within the proposed boundaries of said Assessment District. Together with any and all incidental expenses in connection there with as particularly authorized pursuant to the Landscaping and Lighting Act of 1972.

Vegetation Management
Vegetation Management includes but is not limited to the mowing and trimming of identified drainage easements, street frontage, Windsong Park and other landscape areas (parcels).

Lighting and Appurtenant Facilities
Street lighting improvements include but are not limited to: Poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public rights-ofway and dedicated easements within the proposed boundaries of said Assessment District. The public lighting system is maintained to provide adequate illumination. Power for streetlights is furnished by the Pacific Gas and Electric Company, and based on the rates for power authorized by the California Public Utilities Commission LS2-A rate.

Park and Recreation Improvements and Appurtenant Facilities Parks and recreation improvements include but are not limited to lights, playgrounds, playground equipment, park furniture, site amenities, and appurtenant facilities in public parks and recreation facilities within the boundaries of said Assessment District.

E: Recent Changes and Proposed Changes for 2025/26 Fiscal Year No changes to report for this past FY (24/25), City continued to provide the maintenance and improvements above the amount received from the District. No changes in the rate of assessment are proposed in the next FY 25-26.

F: ASSESSMENT
The annual assessments are based on the historical and estimated costs to maintain the improvements that provide a prescribed benefit to properties within the District. The most complete assessment (FY23/24) is based on cost data recorded from the Parks and Facilities Department principally, plus the preparation of this report. No CPI was included in this District and thus the costs have not increased over time while the coststo deliverservices have. Each parcel within the District is responsible for paying $135/parcel based on the approved Engineers Estimate.

District Name 2023/24
Assessment
2024/25
Expensed
2025/26
Proposed
Assessment
Windsong LAD $ 14,850 $25,457.62 $14,850

WINDSONG

ASSESSMENT ROLL

SPECIAL FISCAL YEAR PROPERTY
ASSESSMENT 2025-2026 DESCRIPTION
NUMBER AMOUNT OF ASSESSMENT ASSESSOR’S PARCEL NO.

Lot 361-3 $135.00 505-361-003
Lot 361-4 $135.00 505-361-004
Lot 361-5 $135.00 505-361-005
Lot 361-6 $135.00 505-361-006
Lot 361-7 $135.00 505-361-007
Lot 361-8 $135.00 505-361-008
Lot 361-9 $135.00 505-361-009
Lot 361-10 $135.00 505-361-010
Lot 36-11 $135.00 505-361-011
Lot 361-12 $135.00 505-361-012
Lot 361-13 $135.00 505-361-013
Lot 361-14 $135.00 505-361-014
Lot 361-15 $135.00 505-361-015
Lot 361-16 $135.00 505-361-016
Lot 361-17 $135.00 505-361-017
Lot 361-18 $135.00 505-361-018
Lot 361-19 $135.00 505-361-019
Lot 361-20 $135.00 505-361-020
Lot 361-21 $135.00 505-361-021
Lot 361-22 $135.00 505-361-022
Lot 361-23 $135.00 505-361-023

ATTACHMENT

Lot 361-24 $135.00 505-361-024
Lot 361-25 $135.00 505-361-025
Lot 361-26 $135.00 505-361-026
Lot 361-27 $135.00 505-361-027
Lot 361-28 $135.00 505-361-028
Lot 361-29 $135.00 505-361-029
Lot 361-30 $135.00 505-361-030
Lot 361-31 $135.00 505-361-031
Lot 361-32 $135.00 505-361-032
Lot 361-33 $135.00 505-361-033
Lot 361-34 $135.00 505-361-034
Lot 361-35 $135.00 505-361-035
Lot 361-36 $135.00 505-361-036
Lot 361-37 $135.00 505-361-037
Lot 361-38 $135.00 505-361-038
Lot 361-39 $135.00 505-361-039
Lot 361-40 $135.00 505-361-040
Lot 361-41 $135.00 505-361-041
Lot 361-42 $135.00 505-361-042
Lot 361-43 $135.00 505-361-043
Lot 361-44 $135.00 505-361-044
Lot 361-45 $135.00 505-361-045
Lot 361-46 $135.00 505-361-046
Lot 361-47 $135.00 505-361-047
Lot 361-48 $135.00 505-361-048
Lot 361-49 $135.00 505-361-049
Lot 361-50 $135.00 505-361-050

Lot 361-51 $135.00 505-361-051
Lot 361-52 $135.00 505-361-052
Lot 362-1 $135.00 505-362-001
Lot 362-2 $135.00 505-362-002
Lot 362-3 $135.00 505-362-003
Lot 362-4 $135.00 505-362-004
Lot 362-5 $135.00 505-362-005
Lot 362-6 $135.00 505-362-006
Lot 362-7 $135.00 505-362-007
Lot 362-8 $135.00 505-362-008
Lot 362-9 $135.00 505-362-009
Lot 362-10 $135.00 505-362-010
Lot 362-11 $135.00 505-362-011
Lot 362-12 $135.00 505-362-012
Lot 362-13 $135.00 505-362-013
Lot 362-14 $135.00 505-362-014
Lot 362-15 $135.00 505-362-015
Lot 362-16 $135.00 505-362-016
Lot 362-17 $135.00 505-362-017
Lot 362-18 $135.00 505-362-018
Lot 362-19 $135.00 505-362-019
Lot 362-20 $135.00 505-362-020
Lot 362-21 $135.00 505-362-021
Lot 362-22 $135.00 505-362-022
Lot 362-23 $135.00 505-362-023
Lot 362-24 $135.00 505-362-024
Lot 362-25 $135.00 505-362-025

Lot 362-26 $135.00 505-362-026
Lot 362-27 $135.00 505-362-027
Lot 362-28 $135.00 505-362-028
Lot 362-29 $135.00 505-362-029
Lot 362-30 $135.00 505-362-030
Lot 362-31 $135.00 505-362-031
Lot 362-32 $135.00 505-362-032
Lot 362-33 $135.00 505-362-033
Lot 362-34 $135.00 505-362-034
Lot 362-35 $135.00 505-362-035
Lot 362-36 $135.00 505-362-036
Lot 362-37 $135.00 505-362-037
Lot 362-38 $135.20 505-362-038
Lot 362-39 $135.00 505-362-039
Lot 362-40 $135.00 505-362-040
Lot 362-41 $135.00 505-362-041
Lot 362-42 $135.00 505-362-042
Lot 362-43 $135.00 505-362-043
Lot 362-44 $135.00 505-362-044
Lot 362-45 $135.00 505-362-045
Lot 362-46 $135.00 505-362-046
Lot 362-47 $135.00 505-362-047
Lot 362-48 $135.00 505-362-048
Lot 362-49 $135.00 505-362-049
Lot 362-50 $135.00 505-362-050
Lot 362-51 $135.00 505-362-051
Lot 362-52 $135.00 505-362-052

Lot 362-53 $135.00 505-362-053
Lot 362-54 $135.00 505-362-054
Lot 362-55 $135.00 505-362-055
Lot 362-56 $135.00 505-362-056
Lot 362-57 $135.00 505-362-057
Lot 362-58 $135.00 505-362-058
Lot 362-59 $135.00 505-362-059
Lot 362-60 $135.00 505-362-060
TOTAL ASSESSMENT: $14,850.00

Netra B Khatri, City Engineer 02/25/25 City of Arcata
Engineer's Report for The Janes Creek
Meadow Landscape Maintenance
Assessment District
2025/2026

A: OVERVIEW
The City of Arcata (“City”) annually levies and collects special assessments on parcels within the Landscape and Lighting Assessment District Titled Janes Creek Meadow Landscape Maintenance Assessment District in order to continue the maintenance of landscape and lighting improvements within the “District”. The District was formed in October of 2003 and is levied annually, pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the “1972 Act”) and the provisions of the California Constitution Article XIIID, added by Proposition 218. This Engineer’s Annual Report (“Report”) describes the District, any changes to the District, modifications to the improvements or zones, and the proposed assessments for fiscal year 2025/2026.

The budgets and annual assessments are based on the City’s estimated cost to maintain the improvements that provide special benefits to properties within the District. The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessment Parcel Number by the Humboldt County Assessor’s Office. The Humboldt County Auditor/Controller uses Assessment Parcel Numbers and specific Fund Numbers to identify properties assessed for special district benefit assessments on the tax roll.

Each fiscal year, an Engineer’s Report is prepared and presented to the City Council describing the District any changes to the District or improvements and the proposed budget and assessments for that fiscal year and the City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the proposed levy of assessments.

Following final approval of the Report the Council orders the levy and collection of assessments for the fiscal year pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each parcel in fiscal year 2025/2026.

B. DESCRIPTION OF THE DISTRICT
The Janes Creek Meadow Landscape Maintenance Assessment District (JCAD) consists of 54 lots. The 9 original lots associated with the affordable housing land trust were not assessed.

The subdivision issituated in the northern central portion of the City of Arcata. The JCAD contains a City improved park and playground (Janes Creek Meadow Park), improved trail network and stormwater retention pond and swales.

C. IMPROVEMENTS AND SERVICES AUTHORIZED BY THE 1972 ACT As generally defined by the 1972 Act and applicable to this District, the improvements and associated assessments may include one or more of the following:

1. The installation or planting of landscaping;

2. The installation or construction of statuary, fountains, and other ornamental structures and facilities;

3. The installation or construction of public lighting facilities including, but not limited to streetlights and traffic signals;

4. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof;

5. The installation of park or recreational improvements, including, but not limited to, all of the following: a) Land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks, and drainage. b) Lights, playground equipment, play courts, and public restrooms.

6. The acquisition of land for park, recreational, or open-space purposes or any existing improvement otherwise authorized pursuant to this section.

7. The maintenance or servicing, of any of the foregoing including the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement including but not limited to: a) Repair, removal, or replacement of all or any part of any improvements; b) Grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities; c) Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; d) The removal of trimmings, rubbish, debris, and other solid waste; e) The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti; f) Electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; g) Water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.

8. Incidental expenses associated with the improvements including, but not limited to: a) The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; b) The costs of printing, advertising, and the publishing, posting and mailing of notices; c) Compensation payable to the County for collection of assessments; d) Compensation of any engineer or attorney employed to render services; e) Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; f) Costs associated with any elections held for the approval of a new or increased assessment.

D. DESCRIPTION OF IMPROVEMENTS AND SERVICES
The purpose of this District is to ensure the ongoing maintenance, operation and servicing of the improvements installed by the Developer and the City. These include: the Park and playground, approximately 3,000 LF of trail, landscaped bulb outs, 13 streetlights and supplied power, fences on City right of way, a sound wall at the entrance, and a pedestrian and emergency access bridge.

Landscaping and Appurtenant Facilities: Landscaping improvements include but are not limited to: Landscaping, planting, shrubbery, trees, irrigation systems, fences, hardscapes, fixtures, electricity and water, sidewalk maintenance resulting from landscape growth and appurtenant facilities in public rights-of-way, medians, swales, parkways, and dedicated easements within the

proposed boundaries of said Assessment District. Together with any and all incidental expenses in connection there with as particularly authorized pursuant to the Landscaping and Lighting Act of 1972.

Excluded from the District’s Responsibility
Private yard fences throughout the JCAD adjacent to the vegetated drainage swales.

Vegetation Management
Vegetation Management includes but is not limited to the mowing and trimming of identified drainage easements, street frontage, Jacoby Creek Park and other landscape areas.

Lighting and Appurtenant Facilities
Street lighting improvements include but are not limited to: Poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public rights-ofway and dedicated easements within the proposed boundaries of the JCAD. The public lighting system is maintained to provide adequate illumination. Power for streetlights is furnished by the Pacific Gas and Electric Company, and based on the rates for power authorized by the California Public Utilities Commission LS2-A rate.

Park and Recreation Improvements and Appurtenant Facilities Parks and recreation improvements include but are not limited to lights, playground, playground equipment, park furniture, site amenities, and appurtenant facilities in public parks and recreation facilities within the boundaries of said Assessment District.

E: Recent Changes and Proposed Changes for 2025/26 Fiscal Year This past year, the City had no changes recorded and does not anticipate any changes for FY 25-

26. F: ASSESSMENT
The annual assessments are based on the historical and estimated costs to maintain the improvements that provide a prescribed benefit to properties within the District. Per the original language of this assessment district, parcels does not include CPI adjustments.

Assessment District 2023/2024
Assessment
2024/2025
Expense
2025/2026
Assessment
JCAD $ 16,080.00 $ 29,886.64 $ 16,080.00

JANES CREEK MEADOW

ASSESSMENT ROLL

SPECIAL FISCAL YEAR PROPERTY
ASSESSMENT 2025-2026 DESCRIPTION
NUMBER AMOUNT OF ASSESSMENT ASSESSOR’S PARCEL NO.

Lot 1 507-511-001 268.00
Lot 2 507-511-002 268.00
Lot 4 507-511-004 268.00
Lot 5 507-511-005 268.00
Lot 6 507-511-006 268.00
Lot 7 507-511-007 536.00
Lot 8 507-511-008 268.00
Lot 9 507-511-009 268.00
Lot 10 507-511-010 268.00
Lot 11 507-511-011 268.00
Lot 12 507-511-012 268.00
Lot 13 507-511-013 268.00
Lot 14 507-511-014 268.00
Lot 15 507-511-015 268.00
Lot 16 507-511-016 268.00
Lot 17 507-511-017 536.00
Lot 18 507-511-018 268.00
Lot 19 507-511-019 268.00
Lot 20 507-511-020 268.00
Lot 21 507-511-021 268.00
Lot 22 507-511-022 268.00

ATTACHMENT

Lot 23 507-511-023 268.00
Lot 24 507-511-024 536.00
Lot 25 507-511-025 268.00
Lot 26 507-511-026 268.00
Lot 27 507-511-027 268.00
Lot 28 507-511-028 804.00
Lot 29 507-511-029 268.00
Lot 30 507-511-030 268.00
Lot 31 507-511-031 268.00
Lot 32 507-511-032 268.00
Lot 33 507-511-033 268.00
Lot 34 507-511-034 268.00
Lot 35 507-511-035 268.00
Lot 36 507-511-036 268.00
Lot 37 507-511-037 268.00
Lot 38 507-511-038 268.00
Lot 39 507-511-039 268.00
Lot 40 507-511-040 536.00
Lot 41 507-511-041 268.00
Lot 42 507-511-042 268.00
Lot 43 507-511-043 268.00
Lot 44 507-511-044 268.00
Lot 45 507-511-045 268.00
Lot 46 507-511-046 268.00
Lot 47 507-511-047 268.00
Lot 48 507-511-048 268.00
Lot 49 507-511-049 536.00

Lot 50 507-511-050 268.00
Lot 51 507-511-051 268.00
Lot 52 507-511-052 268.00
Lot 53 507-511-053 268.00
Lot 54 507-511-001 268.00
TOTAL ASSESSMENT: $16,080

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Finance Director
PREPARER: Tabatha Miller, Finance Director
DATE: March 5, 2025
TITLE: Consider Adopting Resolution 245-35, A Resolution of the City Council of the City of Arcata Accepting the Mid-Year Budget Review and Approving Budget Revisions for Fiscal Year 2024-25.

RECOMMENDATION:

It is recommended that the Council adopt Resolution 245-35, accepting the proposed Mid-Year Budget Revisions for Fiscal Year 2024-25.

INTRODUCTION:

It is standard policy and practice of the City Council to perform a mid-year budget review in March of each year.

BACKGROUND:

The annual mid-year review serves three purposes. It provides an opportunity to monitor the City’s current budget and financial position as of 01.31.2025, to review projections for the year-end budget and financial position, and to preview the City’s financial status going into the next fiscal year – 2025-26 budget.

The recommendations for adjusting the current expenditure and revenue budgets are set forth in detail in Resolution No. 245-35 (Exhibit, which is the culmination of a line-by-line review of revenue and expenditure accounts). New projects, opportunities, changes in revenue and unanticipated expenditures are incorporated into the recommendations and carrying forward remaining budget for unfinished projects and capital expenditures from FY 2023-24. This year’s mid-year review also accounts for the revenues estimated from Measure H, the City’s .75% Transactions and Use Tax (TUT) increase which will be effective April 1, 2025.

FY 2024-25 Mid-year budget proposal includes:
 $4,189,172 in outstanding FY 2023-24 Purchase Orders, Capital Project Budgets and other outstanding projects;
 $600,068 increased expenditures for FY 2024-25, that are offset by revenues and/or reimbursements;
 $544,430 in City Council Approved Use of Fund Balance, including $470K for the Ball Park Construction project and $74,430 for additional work on Old Arcata Road;

 $13,472 increase for final adjustments to FY 2024-25 Insurance Premiums;  $259,235 for new budget items, including $251,460 to satisfy the City’s obligations in the Redevelopment Agency Compensation Agreement with the other jurisdictions;  $269,000 adjustment to City Council Projects from Council approved transitions in the ARPA budget made in August 2024;
 $262,600 to cover one-time anticipated retirement leave cashouts;  $488,000 deposit to the City’s Pension Liability Section 115 Trust Account;  $60,000 improvement at Foodworks to convert an unusable space into a rentable facility and will be offset by annual rental income, over time;
 $125,375 for water and wastewater rate and capacity charge studies and direct cost allocation plan;
 $50,000 for consultant to plan upgrades to the City’s cyber security systems;  $18,500 to cover the overlapping cost of eScribe and Granicus agenda software systems;  $125,000 annually ($31,750 for FY 2024-25) for one Utilities Analyst Position to build GIS, Cartegraph & Asset Management Strength; and
 $83,590 annually ($0 for FY 2024-25) for one additional Finance Specialist to replace 2 parttime Accounting Technicians. Net annual cost is $25,840; and  From Measure H revenues the following revenue projection, new projects and position are recommended:
o Increase of $700,000 of estimated Measure H revenue from 4-1-2025 to 6-30-2025. o $25,000 to update and replace failing ADA doors at the Arcata Community Center; o $275,000 to replace the roof at the Arcata Community Center so that it will physically support solar panels that will be paid for with Energy Conservation Assistance Act (ECAA) loan with repayment funded from the energy cost savings; o $50,000 for encampment and other illegal dumping clean up in Arcata from New Directions and John Shelter; and
o $110,000 annually ($27,500 for FY 2024-25) for one Environmental Services Facility Crew Leader position. This position will allow the restrooms at Redwood Park to be open to the public during operating hours.

DISCUSSION:

Expenditures/Expenses
The FY 2024-25 budget, like the FY 2023-24 budget reflects a significant investment in capital including ongoing work on the Wastewater Treatment Facility, completion of the improvements to Redwood Park, building Carlson Park in Valley West, Baseball Facility improvements, Library updates and completion of the Old Arcata Road Project. While grant funds were the primary source of funding for these projects, one-time fund balances were needed to supplement the projects and provide matching funds, where needed.

The chart below compares the current proposed mid-year budget to the prior year. Personnel Services or staffing costs increased nearly $1.5M or 7.6%. This is due to the 5% wage increases provided as of 7-1-2024, increased benefits costs including health insurance and CalPERS pension costs, and additional premium rates included in the negotiated MOUs effective 7-1-2024.

Furthermore, there is less in salary cost savings this mid-year because the City’s vacancy rates have dropped, most notably in the Police Department. Materials & Services increased by $1.73M or

14.6%. A few notable increases in Materials & Services, included increased maintenance costs in both the Water and Wastewater Funds ($317K), the logging contract ($630K) for the Community Forest which is an every-other year expenditure, and the increase in purchased water for the water fund ($106K). The significant decrease in Debt Services is due to the $5M one-time pension liability payments made in FY 2023-24.

The decrease in Capital Outlay, is more of a timing issue than a reduction in costs. Project schedules for budget purposes are typically aggressive, so that they are flexible to take advantage of timing, availability and potential grant funding. By mid-year, a more realistic view is available for the remaining months in the year. Thus, the reduction isn’t necessarily a signal that a project will not occur but more likely in the next fiscal year or two. One exception in FY 2024-25 is the removal of the $1.7M budgeted for the West End Road commercial property acquisition, which is highly unlikely to occur this year and at this time is not necessarily planned for future purchase.

Proposed Mid-Year Proposed Ongoing FY
2024-25 FY 2025-26
Revenues
Measure H $ 700,000 $ 2,725,000
Measure H Carryforward - 322,500
Total Available Revenue $ 700,000 $ 3,047,500
Expenditures
1-X Replace Failing ADA Doors at ACC 25,000 -
1-X ACC Roof Replace to Support Solar 275,000 -
1-X Encampment & Illegal Dumping Cleanup 50,000 -
Full-time E.S. Facility Crew Leader Position 27,500 113,300 Set Aside for Existing Programs* - 1,000,000
Total Expenditures $ 377,500 $ 1,113,300
Increase/(Decrease) in Net Operating Income $ 322,500 $ 1,934,200 *Set aside is for programs previously funded with ARPA, County Measure Z, grants, and other no longer available sources.

City of Arcata
Measure H Summary

All City Funds Expenditures and Expenses
The chart below provides a summary of the City’s Expenditures/Expenses by funds.

The chart below provides a summary of the City’s General Fund Revenues and Expenditures.

The increase in General Fund tax revenue is primarily due to the $700K of Measure H collections for the last quarter of FY 2024-25. There is a small decrease in Personnel Services, which is due to the net shift of a portion of the Police Department staffing to ARPA, to utilize those funds before the Proposed Mid-Year % of Mid-Year % of
Expenditures/Expenses 2024-25 Budget Budget 2023-24 Budget Budget Personnel Services $ 20,947,589 24.7% $ 19,490,374 21.0% Materials & Services 13,606,056 16.1% 11,875,271 12.8%
Interfund/Intergovt payments 9,392,689 11.1% 8,997,466 9.7% Debt Service (includes Pension) 837,207 1.0% 5,672,877 6.1% Capital Outlay 39,964,262 47.2% 46,617,087 50.3%
Total Expenses $ 84,747,803 100.0% $ 92,653,075 100.0%
Proposed Mid-Year % of Mid-Year % of
Expenditures/Expenses 2024-25 Budget Budget 2023-24 Budget Budget General Fund $ 24,139,722 28.5% $ 25,305,259 29.9%
Special Revenue Funds 15,248,018 18.0% 17,922,452 21.1% Water Fund 8,564,716 10.1% 12,460,725 14.7%
WasteWater Fund 28,038,249 33.1% 30,061,603 35.5%
A&MRTS (Transit Fund) 1,566,698 1.8% 1,497,116 1.8%
Solid Waste Fund 690,614 0.8% 567,662 0.7%
Stormwater Fund 1,001,960 1.2% 935,152 1.1%
Internal Service Funds 4,867,600 5.7% 3,440,392 4.1%
Redevelopment Agency 630,226 0.7% 462,714 0.5%
Total Expenses $ 84,747,803 100.0% $ 92,653,075 109.3%
General Fund
(in millions)
Current 2025 Proposed FY 2025 Actual
Revenues and Transfers Budget MY 2025 Budget To Date 1-31-2025 FY 24 Actual Taxes $ 11.30 $ 12.11 $ 5.38 $ 11.34
Licenses & Permits 0.83 0.84 0.38 0.85
Fines & Forfeitures 0.16 0.16 0.10 0.18
Use of Money & Property 0.50 0.51 1.19 1.02
Intergovernmental Revenue 5.12 5.09 2.09 4.38
Charges for Services 0.58 0.53 0.31 0.55
Interfund Charges 2.12 2.13 1.06 2.01
Other Revenue 1.37 1.38 0.42 2.01
Total Revenue $ 21.98 $ 22.75 $ 10.94 $ 22.34
Expenditures/Expenses
Personnel Services $ 13.26 $ 12.99 $ 7.51 $ 11.58
Materials & Services 3.03 3.49 1.65 2.96
Interfund/Intergovt payments 1.16 1.16 0.59 1.14
Debt Service 0.07 0.07 0.00 2.62
Capital Outlay 8.60 6.42 2.05 4.44
Total Expenses $ 26.12 $ 24.14 $ 11.79 $ 22.74
Net Operating Rev/(Exp) $ (4.14) $ (1.39) $ (0.85) $ (0.41) Estimated Beginning Fund Balance $ 15.43 $ 15.43 $ 15.43 15.84 Estimated Ending Fund Balance $ 11.29 $ 14.05 $ 14.58 $ 15.43

12.31.2024 deadline. The increase in Materials & Services is primarily related to the shift in ARPA spending, $269K originally allocated to projects in the ARPA fund, is proposed for City Council Community Projects.1 As mentioned earlier, the primary reduction in Capital Outlay expenditure is the removal of $1.7M for property acquisition which is unlikely to occur this year and does not currently show promise of future purchase.

While the revised mid-year fund balance projects a $1.4M use of reserves, the remaining $14.05M balance is healthy and includes the 30% Operating Reserve ($5.5M) per City policy.

Revenues
Like the City’s overall expenditures/expenses budget, the single largest source of revenue for FY 2024-25 is Intergovernmental Revenues, which is primarily grants and reimbursements from federal and state governmental agencies. Like almost all local governments, staff continue to monitor the Executive Branch’s actions and the impacts on federal grants and other funding. Charges for services are the second largest source of revenue, with Water and Wastewater Fund customer charges the making up the bulk of the 19.5% total in that revenue category.

Tax revenues make up the third largest source of revenue at 16.9% of the total. Tax revenues are important to the City because they provide funding for most of the City’s general services including the police department and public safety, streets, parks program, administration, energy management, insurance, and general government facilities maintenance and repair.

As set forth below, most major revenue sources are anticipated to be consistent with the City’s original FY 2024-25 projections. The only exception is the passage of Measure H, which was not included in the original FY 2024-25 budget projections. Both Sales Tax and Transactions & Use Tax (TUT) Measure G are trending a little above 2024 Actuals, year-to-date, 1.6% and 5.5% respectively. Despite budgeting both revenues just below 2024 Actuals, staff is not applying this upward trend to mid-year projections because of anticipated volatility in the near future economy.

1 Staff is recommending that City Council consider reallocating these funds to projects that would support economic development. This category is not directly incorporated into City Council goals and was not a priority identified in the Measure H polling or support.

Proposed Mid-Year % of Mid-Year % of
Revenues and Transfers 2024-25 Budget Budget 2023-24 Budget Budget Taxes 13,625,080 16.9% 11,872,970 15.8%
Licenses & Permits 890,612 1.1% 862,000 1.1%
Fines & Forfeitures 175,000 0.2% 225,000 0.3%
Use of Money & Property 2,977,594 3.7% 2,612,309 3.5%
Intergovernmental Revenue 41,042,415 50.9% 38,471,496 51.3% Charges for Services 15,711,480 19.5% 15,589,900 20.8%
Interfund Charges 5,141,593 6.4% 4,276,351 5.7%
Other Revenue 1,092,256 1.4% 1,150,529 1.5%
Total Revenue 80,656,030 100% 75,060,555 100%

BUDGET/FISCAL IMPACT:

The budgetary and fiscal impacts of the proposed mid-year budget adjustments and estimates have been described above and are outlined in account detail in attached Exhibit to Resolution No. 245-

35. ATTACHMENTS:

A. Mid-Year Budget Resolution No. 245-35.

B. Exhibit to Resolution No. 245-35
C. Supplemental Request Sheets
Tax Revenue FY 2021-22
Acutal
FY 2022-23
Actual
FY 2023-24
Actual
FY 2024-25
Original Budget
FY 2024-25 MidYear Budget
FY 2024-25
Budget
Difference
Sales Tax 3,083,415 3,003,185 3,074,676 3,025,000 3,025,000 - Transactions & Use Tax M-G 2,826,138 2,697,304 2,827,587 2,775,000 2,775,000 - Transactions & Use Tax M-H - - - - 700,000 700,000
Utility Users Tax 1,030,498 1,211,074 1,207,451 1,250,000 1,330,000 80,000 Transient Occupancy Tax 2,029,499 1,685,857 1,541,075 1,635,000 1,665,000 30,000 Secured Property Tax 1,647,533 2,003,782 1,985,111 1,900,000 1,900,000 - Unsecured Property Tax 52,937 94,662 84,635 90,000 90,000 - Supplemental Roll Tax 11,246 50,673 40,083 35,000 35,000 - Motor Vehicle In Lieu Tax* 1,941,133 2,054,077 2,189,882 2,235,000 2,235,000 - Total 12,622,399 12,800,614 12,950,501 12,945,000 13,755,000 810,000 *Technically Motor Vehicle In Lieu Tax is an Intergoverntal Revenue and not a tax.

RESOLUTION NO. 245-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA
TO AMEND RESOLUTION NO. 234-62, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-25
WHEREAS, the City Council of the City of Arcata requires a mid-year review of the status of work programs and financial condition each fiscal year, and WHEREAS, Staff has conducted this review which includes an evaluation of revenue estimates and appropriations, a review of budget compliance and progress, and a projection of year-end fund balances.

NOW, THEREFORE, BE IT RESOLVED by the CityCouncil of the City of Arcata that Resolution No. 234-62, adopting the budget for the City of Arcata for fiscal year 2024- 25, be amended as outlined in the Exhibit to this Resolution and authorizes deposit to the City’s IRS Section 115 Trust to prefund pension obligations in the amount of $488,000 from the City’s General Fund Available Fund Balance.

DATED: March 5, 2025
ATTEST: APPROVED:

City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 245-35, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California, held on the 5
th day of March, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

City Clerk, City of Arcata

Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
101-00-00-41200 Timber Yield Tax Rev Taxes Unassigned Mid-Year Adjustment 50 - 50 101-00-00-41310 Transactions & Use Tax Rev Taxes Unassigned Mid-Year Adjustment 700,000 - 700,000 101-00-00-41350 Utility Users Tax Rev Taxes Unassigned Mid-Year Adjustment 80,000 - 80,000 101-00-00-41400 Transient Occupancy Taxes Rev Taxes Unassigned Mid-Year Adjustment 30,000 - 30,000 101-00-00-42250 Parking Meters Rev Licenses & Permits Unassigned Mid-Year Adjustment 15,000 - 15,000 101-00-00-44210 Rents & Leases - Buildings Rev Use of Money & Property Unassigned Mid-Year Adjustment 15,000 - 15,000 101-00-00-45390 Other Police Grants Rev Intergovernmental Revenue Unassigned Mid-Year Adjustment (50,000) - (50,000) 101-00-00-45890 Other Recreation Grants Rev Intergovernmental Revenue Unassigned Mid-Year Adjustment (8,000) - (8,000) 101-00-00-45985 SB 90 State Mandated Costs Rev Intergovernmental Revenue Unassigned Mid-Year Adjustment 24,000 - 24,000 101-00-00-46100 Planning & Zoning Fees Rev Charges for Services Unassigned Offset by Revenue 450 - 450 101-00-00-46105 Gen Plan / Hsg Update Fees Rev Charges for Services Unassigned Offset by Revenue 33,954 - 33,954 101-00-00-46140 Map Check Fees Rev Charges for Services Unassigned Mid-Year Adjustment (2,500) - (2,500) 101-00-00-46220 Vehicle Release Fees Rev Charges for Services Unassigned Mid-Year Adjustment 5,000 - 5,000 101-00-00-46302 Gymnastics Rev Charges for Services Unassigned Mid-Year Adjustment 2,400 - 2,400 101-00-00-46305 Youth Basketball Rev Charges for Services Unassigned Offset by Revenue 1,750 - 1,750 101-00-00-46305 Youth Basketball Rev Charges for Services Unassigned Mid-Year Adjustment (2,000) - (2,000) 101-00-00-46318 Break Camps Rev Charges for Services Unassigned Mid-Year Adjustment 1,500 - 1,500 101-00-00-46320 Drop-in Activities Rev Charges for Services Unassigned Mid-Year Adjustment 1,500 - 1,500 101-00-00-46331 Redwood Day Camp Rev Charges for Services Unassigned Mid-Year Adjustment (9,000) - (9,000) 101-00-00-46339 City Arts Rev Charges for Services Unassigned Mid-Year Adjustment 1,000 - 1,000 101-00-00-46350 Community Events Rev Charges for Services Unassigned Mid-Year Adjustment 1,500 - 1,500 101-00-00-46353 Bayside Park Farm Shares Rev Charges for Services Unassigned Mid-Year Adjustment (57,000) - (57,000) 101-00-00-46355 Special Event Permits Rev Charges for Services Unassigned Mid-Year Adjustment 1,000 - 1,000 101-00-00-46360 Recreation - Contract Classes Rev Charges for Services Unassigned Offset by Revenue 15,830 - 15,830 101-00-00-46365 Recreation - Non-Resident Fees Rev Charges for Services Unassigned Mid-Year Adjustment 7,000 - 7,000 101-00-00-46993 Office Srvces Mail Room Rev Interfund Charges Unassigned Mid-Year Adjustment 4,000 - 4,000 101-00-00-49101 Public Works Reimb Revenue Rev Other Revenue Unassigned Offset by Revenue 40,000 - 40,000 101-00-00-49900 Other Revenue Rev Other Revenue Unassigned Mid-Year Adjustment 11,000 - 11,000 101-10-01-50100 Regular Salaries Exp Personnel Services City Council Mid-Year Adjustment - 5,000 (5,000) 101-10-01-50990 Other Employee Benefits Exp Personnel Services City Council Mid-Year Adjustment - 25,000 (25,000) 101-10-01-51200 Communications Exp Materials & Services City Council Transfer - 4,675 (4,675) 101-10-01-51400 Training, Conf, & Special Proj Exp Materials & Services City Council Transfer - (4,675) 4,675 101-10-01-51600 Memberships & Dues Exp Materials & Services City Council Transfer - 197 (197) 101-10-01-52104 Community Projects Exp Materials & Services City Council Mid-Year Adjustment - 269,000 (269,000) 101-10-01-52108 Other Support Payments Exp Materials & Services City Council Carryforward from FY 2023-24 - 45,000 (45,000) 101-10-01-52108 Other Support Payments Exp Materials & Services City Council Mid-Year Adjustment - 25,000 (25,000) 101-10-01-54200 Other Department Supplies Exp Materials & Services City Council Transfer - (197) 197 101-10-03-50100 Regular Salaries Exp Personnel Services City Manager Mid-Year Adjustment - 75,000 (75,000) Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
Exhibit Resolution 245-35 Page 78 of 126 Page 1 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
101-10-03-50200 Overtime Wages Exp Personnel Services City Manager Mid-Year Adjustment - 500 (500) 101-10-03-50990 Other Employee Benefits Exp Personnel Services City Manager Mid-Year Adjustment - (22,000) 22,000 101-10-03-51770 Other Professional Services Exp Materials & Services City Manager Mid-Year Adjustment - 50,000 (50,000) 101-10-05-50100 Regular Salaries Exp Personnel Services City Clerk Mid-Year Adjustment - (10,000) 10,000 101-10-05-50990 Other Employee Benefits Exp Personnel Services City Clerk Mid-Year Adjustment - (18,000) 18,000 101-10-05-51300 Advertising Exp Materials & Services City Clerk Transfer - 1,200 (1,200) 101-10-05-51400 Training & Conferences Exp Materials & Services City Clerk Transfer - (384) 384 101-10-05-51770 Other Professional Services Exp Materials & Services City Clerk Transfer - (1,200) 1,200 101-10-05-54200 Other Department Supplies Exp Materials & Services City Clerk Transfer - 384 (384) 101-10-15-50100 Regular Salaries Exp Personnel Services Personnel Mid-Year Adjustment - 60,000 (60,000) 101-10-15-50990 Other Employee Benefits Exp Personnel Services Personnel Mid-Year Adjustment - 14,000 (14,000) 101-10-77-51791 Consulting - Cable Franchise Exp Materials & Services Communications Mid-Year Adjustment - 18,500 (18,500) 101-20-07-50990 Other Employee Benefits Exp Personnel Services Finance Mid-Year Adjustment - (20,000) 20,000 101-30-11-50990 Other Employee Benefits Exp Personnel Services Planning Mid-Year Adjustment - 18,000 (18,000) 101-30-11-51300 Advertising Exp Materials & Services Planning Mid-Year Adjustment - 2,000 (2,000) 101-30-11-51780 Other Planning Services Exp Materials & Services Planning Offset by Revenue - 450 (450) 101-30-11-51782 General Plan / LUC Update Exp Materials & Services Planning Offset by Revenue - 17,885 (17,885) 101-30-31-50100 Regular Salaries Exp Personnel Services Building Regulation Mid-Year Adjustment - 4,000 (4,000) 101-30-31-50990 Other Employee Benefits Exp Personnel Services Building Regulation Mid-Year Adjustment - 5,500 (5,500) 101-40-21-50100 Regular Salaries Exp Personnel Services Police Transfer - (21,000) 21,000 101-40-21-50100 Regular Salaries Exp Personnel Services Police Mid-Year Adjustment - (550,000) 550,000 101-40-21-50200 Overtime Wages Exp Personnel Services Police Mid-Year Adjustment - 125,000 (125,000) 101-40-21-50300 Part-time & Temporary Salaries Exp Personnel Services Police Mid-Year Adjustment - 60,000 (60,000) 101-40-21-50990 Other Employee Benefits Exp Personnel Services Police Mid-Year Adjustment - (175,000) 175,000 101-40-21-51200 Communications Exp Materials & Services Police Transfer - 6,000 (6,000) 101-40-21-51400 Training & Conferences Exp Materials & Services Police Transfer - (13,650) 13,650 101-40-21-51600 Memberships & Dues Exp Materials & Services Police Transfer - 6,000 (6,000) 101-40-21-53100 Postage Exp Materials & Services Police Transfer - 500 (500) 101-40-21-53100 Postage Exp Materials & Services Police Mid-Year Adjustment - 1,000 (1,000) 101-40-21-53200 Photocopy Exp Materials & Services Police Transfer - 150 (150) 101-40-21-53200 Photocopy Exp Materials & Services Police Mid-Year Adjustment - 200 (200) 101-40-21-55300 Equipment Maintenance Exp Materials & Services Police Transfer - 22,000 (22,000) 101-40-21-57800 Capital - Furniture & Equipmen Exp Capital Outlay Police Purchase Order Roll Forward - 38,499 (38,499) 101-40-23-50100 Regular Salaries Exp Personnel Services Parking Mid-Year Adjustment - 3,500 (3,500) 101-40-23-50200 Overtime Wages Exp Personnel Services Parking Mid-Year Adjustment - 1,500 (1,500) 101-40-23-50300 Part-time & Temporary Salaries Exp Personnel Services Parking Mid-Year Adjustment - (10,000) 10,000 101-50-41-50300 Part-time & Temporary Salaries Exp Personnel Services Engineering Mid-Year Adjustment - 15,000 (15,000) 101-50-41-50990 Other Employee Benefits Exp Personnel Services Engineering Mid-Year Adjustment - 2,700 (2,700) Exhibit Resolution 245-35 Page 79 of 126 Page 2 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
101-50-41-51500 Clothing & Personal Expenses Exp Materials & Services Engineering Mid-Year Adjustment - (373) 373 101-50-41-54300 Small Tools Exp Materials & Services Engineering Transfer - 6,000 (6,000) 101-50-41-55800 IT Services & Maintenance Exp Interfund/Intergovt payments Engineering Transfer - (6,000) 6,000 101-50-41-57610 Capital - Street Light Replace Exp Capital Outlay Engineering Mid-Year Adjustment - 10,000 (10,000) 101-50-45-51770 Other Professional Services Exp Materials & Services Streets Offset by Revenue - 50,000 (50,000) 101-50-45-57601 Capital - Pavement Master Plan Exp Capital Outlay Streets Purchase Order Roll Forward - 375,351 (375,351) 101-50-61-57200 Capital - Property Acquisition Exp Capital Outlay Corporation Yard Transfer - (15,000) 15,000 101-50-61-57200 Capital - Property Acquisition Exp Capital Outlay Corporation Yard Mid-Year Adjustment - (1,675,000) 1,675,000 101-50-61-57300 Capital - Buildings & Structur Exp Capital Outlay Corporation Yard Transfer - 15,000 (15,000) 101-50-61-57300 Capital - Buildings & Structur Exp Capital Outlay Corporation Yard Mid-Year Adjustment - (1,000) 1,000 101-50-81-50100 Regular Salaries Exp Personnel Services Parks Mid-Year Adjustment - 12,537 (12,537) 101-50-81-50200 Overtime Wages Exp Personnel Services Parks Mid-Year Adjustment - 3,000 (3,000) 101-50-81-50990 Other Employee Benefits Exp Personnel Services Parks Mid-Year Adjustment - 3,248 (3,248) 101-50-81-51100 Utilities Exp Materials & Services Parks Mid-Year Adjustment - 47,000 (47,000) 101-50-81-51400 Training & Conferences Exp Materials & Services Parks Mid-Year Adjustment - 2,000 (2,000) 101-50-81-51770 Other Professional Services Exp Materials & Services Parks Mid-Year Adjustment - 15,000 (15,000) 101-50-81-51900 Taxes & Other Fees Exp Interfund/Intergovt payments Parks Mid-Year Adjustment - 43 (43) 101-50-81-52070 Property Liability Expense Exp Materials & Services Parks Transfer - 2,857 (2,857) 101-50-81-54200 Other Department Supplies Exp Materials & Services Parks Mid-Year Adjustment - 4,600 (4,600) 101-50-81-55400 Building/Grounds Maintenance Exp Materials & Services Parks Transfer - (2,857) 2,857 101-50-81-55400 Building/Grounds Maintenance Exp Materials & Services Parks Mid-Year Adjustment - 15,000 (15,000) 101-50-81-57613 Capital - Special Use Parks Exp Capital Outlay Parks Mid-Year Adjustment - 107 (107) 101-50-81-57614 Capital - Linear Parks Exp Capital Outlay Parks Purchase Order Roll Forward - 25,975 (25,975) 101-50-81-57800 Capital - Furniture & Equipmen Exp Capital Outlay Parks Purchase Order Roll Forward - 17,823 (17,823) 101-50-85-50100 Regular Salaries Exp Personnel Services Government Buildings Mid-Year Adjustment - 54,033 (54,033) 101-50-85-50200 Overtime Wages Exp Personnel Services Government Buildings Mid-Year Adjustment - 2,000 (2,000) 101-50-85-50990 Other Employee Benefits Exp Personnel Services Government Buildings Mid-Year Adjustment - 1,302 (1,302) 101-50-85-51400 Training & Conferences Exp Materials & Services Government Buildings Mid-Year Adjustment - (1,000) 1,000 101-50-85-53600 Janitorial & Household Supplie Exp Materials & Services Government Buildings Mid-Year Adjustment - 1,000 (1,000) 101-50-85-57300 Capital - Buildings & Structur Exp Capital Outlay Government Buildings Purchase Order Roll Forward - 4,011 (4,011) 101-50-85-57300 Capital - Buildings & Structur Exp Capital Outlay Government Buildings Mid-Year Adjustment - 300,000 (300,000) 101-50-85-57600 Capital - Other Improvements Exp Capital Outlay Government Buildings Carryforward from FY 2023-24 - 60,000 (60,000) 101-50-85-57800 Capital - Furniture & Equipmen Exp Capital Outlay Government Buildings Mid-Year Adjustment - (3,000) 3,000 101-60-70-50100 Regular Salaries Exp Personnel Services Energy Management Mid-Year Adjustment - 33,269 (33,269) 101-60-70-50990 Other Employee Benefits Exp Personnel Services Energy Management Mid-Year Adjustment - 5,846 (5,846) 101-60-70-51400 Training & Conferences Exp Materials & Services Energy Management Mid-Year Adjustment - (2,500) 2,500 101-60-70-51770 Other Professional Services Exp Materials & Services Energy Management Mid-Year Adjustment - 15,000 (15,000) 101-60-79-51400 Training & Conferences Exp Materials & Services GIS Mid-Year Adjustment - (1,000) 1,000 Exhibit Resolution 245-35 Page 80 of 126 Page 3 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
101-60-79-55300 Equipment Maintenance Exp Materials & Services GIS Mid-Year Adjustment - 1,000 (1,000) 101-60-89-50100 Regular Salaries Exp Personnel Services Recreation Mid-Year Adjustment - 17,063 (17,063) 101-60-89-50990 Other Employee Benefits Exp Personnel Services Recreation Mid-Year Adjustment - 7,853 (7,853) 101-60-89-51400 Training & Conferences Exp Materials & Services Recreation Mid-Year Adjustment - 700 (700) 101-60-89-51600 Memberships & Dues Exp Materials & Services Recreation Mid-Year Adjustment - 500 (500) 101-60-89-51710 Contract Classes Exp Materials & Services Recreation Offset by Revenue - 9,500 (9,500) 101-60-89-52524 Fingerprinting Services Exp Materials & Services Recreation Offset by Revenue - 1,750 (1,750) 101-60-89-53300 Office Supplies Exp Materials & Services Recreation Mid-Year Adjustment - 200 (200) 101-60-89-55700 Facilities Rental Exp Materials & Services Recreation Mid-Year Adjustment - 2,100 (2,100) 101-70-45-57601 Measure "G" Improvements Exp Capital Outlay Streets Transfer - (14,430) 14,430 101-70-81-57300 Capital-Buildings & Strutures Exp Capital Outlay Parks Council Approved Use of Fund B - 270,000 (270,000) 101-70-81-57611 Capital - Neighborhood Parks Exp Capital Outlay Parks Mid-Year Adjustment - (1,000) 1,000 General Fund Mid-Year Budget Adjustments Total 863,434 (253,260) 1,116,694 202-60-51-51770 Other Professional Services Exp Capital Outlay Stormwater Management Purchase Order Roll Forward - 6,949 (6,949) 202-60-51-51770 Other Professional Services Exp Capital Outlay Stormwater Management Mid-Year Adjustment - (17,000) 17,000 202-60-51-55400 Building/Grounds Maintenance Exp Materials & Services Stormwater Management Mid-Year Adjustment - 32,000 (32,000) 202-60-87-57600 Capital Other Irmprovements Exp Capital Outlay Forest Management Mid-Year Adjustment - (15,000) 15,000 202-70-81-57300 Capital-Buildings & Structures Exp Capital Outlay Parks Council Approved Use of Fund B - 200,000 (200,000) Open Space, Parks, Trails Fund Mid-Year Budget Adjustments Total - 206,949 (206,949) 205-00-00-44500 Sale of Timber Rev Use of Money & Property Unassigned Mid-Year Adjustment (72,621) - (72,621) 205-00-00-49900 Other Revenue Rev Other Revenue Unassigned Mid-Year Adjustment 7,000 - 7,000 205-60-87-50100 Regular Salaries Exp Personnel Services Forest Management Mid-Year Adjustment - 1,500 (1,500) 205-60-87-50300 Part-time & Temporary Salaries Exp Personnel Services Forest Management Mid-Year Adjustment - 10,000 (10,000) 205-60-87-50990 Other Employee Benefits Exp Personnel Services Forest Management Mid-Year Adjustment - 4,500 (4,500) 205-60-87-51720 Other Technical Services Exp Materials & Services Forest Management Final Insurance Adjustments - (175) 175 205-60-87-51765 Logging Contractor Exp Materials & Services Forest Management Purchase Order Roll Forward - 152,000 (152,000) 205-60-87-51765 Logging Contractor Exp Materials & Services Forest Management Mid-Year Adjustment - (124,124) 124,124 205-60-87-51770 Other Professional Services Exp Materials & Services Forest Management Purchase Order Roll Forward - 123 (123) 205-60-87-52000 Insurance Exp Interfund/Intergovt payments Forest Management Final Insurance Adjustments - 175 (175) 205-60-87-54200 Other Department Supplies Exp Materials & Services Forest Management Purchase Order Roll Forward - 109,000 (109,000) 205-60-87-54200 Other Department Supplies Exp Materials & Services Forest Management Mid-Year Adjustment - 20,000 (20,000) Forest Fund Mid-Year Budget Adjustments Total (65,621) 172,999 (238,620) 207-50-45-50100 Regular Salaries Exp Personnel Services Streets Mid-Year Adjustment - (32,000) 32,000 207-50-45-50200 Overtime Wages Exp Personnel Services Streets Mid-Year Adjustment - 6,000 (6,000) 207-50-45-50990 Other Employee Benefits Exp Personnel Services Streets Mid-Year Adjustment - (35,000) 35,000 207-50-48-50100 Regular Salaries Exp Personnel Services Alternative Transportation Mid-Year Adjustment - 1,000 (1,000) 207-50-48-50990 Other Employee Benefits Exp Personnel Services Alternative Transportation Mid-Year Adjustment - (2,000) 2,000 207-50-48-57600 Capital - Other Improvements Exp Capital Outlay Alternative Transportation Purchase Order Roll Forward - 11,000 (11,000) Exhibit Resolution 245-35 Page 81 of 126 Page 4 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
Gas Tax Fund Mid-Year Budget Adjustments Total - (51,000) 51,000 208-50-45-57600 Capital - Other Improvements Exp Capital Outlay Streets Purchase Order Roll Forward - 385,341 (385,341) SB-1 Road Maintenance & Rehabilitation Fund Mid-Year Budget Adjustments Total - 385,341 (385,341) 209-00-00-43100 Vehicle Fines Non-Parking Rev Fines & Forfeitures Unassigned Mid-Year Adjustment 6,000 - 6,000 209-50-55-50100 Regular Salaries Exp Personnel Services Traffic Control Mid-Year Adjustment - 2,000 (2,000) 209-50-55-50200 Overtime Wages Exp Personnel Services Traffic Control Mid-Year Adjustment - 1,500 (1,500) 209-50-55-50990 Other Employee Benefits Exp Personnel Services Traffic Control Mid-Year Adjustment - (2,500) 2,500 209-50-55-51770 Other Professional Services Exp Materials & Services Traffic Control Purchase Order Roll Forward - 1,483 (1,483) 209-50-55-55320 Parking Meter Maintenance Exp Materials & Services Traffic Control Purchase Order Roll Forward - 1,200 (1,200) Traffic Fund Mid-Year Budget Adjustments Total 6,000 3,683 2,317 210-00-00-45750 STIP Funds Rev Intergovernmental Revenue Unassigned Mid-Year Adjustment (1,867,667) - (1,867,667) 210-00-00-45754 STPG Funds Rev Intergovernmental Revenue Unassigned Mid-Year Adjustment (82,500) - (82,500) 210-00-00-49801 Bike Share Program Rev Other Revenue Unassigned Offset by Revenue 72,000 - 72,000 210-50-48-51770 Other Professional Services Exp Materials & Services Alternative Transportation Offset by Revenue - 273,258 (273,258) 210-70-45-51770 Professional Services-Capital Exp Capital Outlay Streets Mid-Year Adjustment - (1,900,000) 1,900,000 210-70-45-57600 Capital Other Improvement Exp Capital Outlay Streets Transfer - (5,000) 5,000 210-70-48-51770 Other Professional Services Exp Capital Outlay Alternative Transportation Transfer - 5,000 (5,000) STIP Fund Mid-Year Budget Adjustments Total (1,878,167) (1,626,742) (251,425) 211-00-00-45220 22-CDBG-ED-30042 Rev Intergovernmental Revenue Unassigned Offset by Revenue 120,400 - 120,400 211-30-13-50990 Other Employee Benefits Exp Personnel Services Grant Funded Program Mid-Year Adjustment - (11,000) 11,000 211-30-13-58218 Coastal Commission LCP 22-04 Exp Other Expenditures Grant Funded Program Purchase Order Roll Forward - (90,211) 90,211 211-30-13-58220 22-CDBG-ED-30042 Exp Interfund/Intergovt payments Grant Funded Program Offset by Revenue - 120,400 (120,400) HCD Block Grants Fund Mid-Year Budget Adjustments Total 120,400 19,189 101,211 212-30-11-50100 Regular Salaries Exp Personnel Services Planning Mid-Year Adjustment - 10,500 (10,500) 212-30-11-50990 Other Employee Benefits Exp Personnel Services Planning Mid-Year Adjustment - 5,000 (5,000) 212-30-11-57300 Capital - Buildings & Structur Exp Capital Outlay Planning Mid-Year Adjustment - 60,000 (60,000) Industrial Park Fund Mid-Year Budget Adjustments Total - 75,500 (75,500) 213-30-13-50990 Other Employee Benefits Exp Personnel Services Grant Funded Program Mid-Year Adjustment - (20,000) 20,000 213-30-13-58006 LCP-22-04-A1 Program Exp Interfund/Intergovt payments Grant Funded Program Purchase Order Roll Forward - 90,553 (90,553) Community Development Grants Fund Mid-Year Budget Adjustments Total - 70,553 (70,553) 214-00-00-41800 Recreation Fee for New Constr. Rev Licenses & Permits Unassigned Mid-Year Adjustment (35,000) - (35,000) Construction Tax Fund Mid-Year Budget Adjustments Total (35,000) - (35,000) 219-70-45-57600 Capital-Other Improvements Exp Capital Outlay Streets Council Approved Use of Fund B - 74,430 (74,430) Federal Intermodal Surface Transportation Efficiency Act Fund Mid-Year Budget Adjustments Total - 74,430 (74,430) 224-10-01-52108 Other Support Payments Exp Materials & Services City Council ARPA Reallocation - (20,000) 20,000 224-40-21-50100 Regular Salaries Exp Personnel Services Police ARPA Reallocation - 388,197 (388,197) 224-40-21-51500 Clothing & Personal Expenses Exp Materials & Services Police ARPA Reallocation - (1,000) 1,000 224-40-21-54200 Other Department Supplies Exp Materials & Services Police ARPA Reallocation - (1,500) 1,500 Exhibit Resolution 245-35 Page 82 of 126 Page 5 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
224-40-21-57800 Capital- Furniture & Equipment Exp Capital Outlay Police Purchase Order Roll Forward - 342 (342) 224-40-21-58205 Mobile Intervention Services Exp Other Expenditures Police ARPA Reallocation - (75,000) 75,000 224-50-48-50100 Regular Salaries Exp Personnel Services Alternative Transportation ARPA Reallocation - 284 (284) 224-50-48-50200 Overtime Wages Exp Personnel Services Alternative Transportation ARPA Reallocation - 82 (82) 224-50-48-50990 Other Employee Benefits Exp Personnel Services Alternative Transportation ARPA Reallocation - 209 (209) 224-50-48-57600 Capital - Other Improvements Exp Capital Outlay Alternative Transportation ARPA Reallocation - (33,189) 33,189 224-50-81-50100 Regular Salaries Exp Personnel Services Parks ARPA Reallocation - 6,374 (6,374) 224-50-81-50200 Overtime Wages Exp Personnel Services Parks ARPA Reallocation - 142 (142) 224-50-81-50990 Other Employee Benefits Exp Personnel Services Parks ARPA Reallocation - 2,965 (2,965) 224-50-85-50100 Regular Salaries Exp Personnel Services Government Buildings ARPA Reallocation - 2,550 (2,550) 224-50-85-50200 Overtime Wages Exp Personnel Services Government Buildings ARPA Reallocation - 27 (27) 224-50-85-50990 Other Employee Benefits Exp Personnel Services Government Buildings ARPA Reallocation - 1,097 (1,097) 224-50-85-51100 Utilities Exp Materials & Services Government Buildings ARPA Reallocation - (14,574) 14,574 224-50-85-55700 Facilities Rental Exp Materials & Services Government Buildings ARPA Reallocation - (2,400) 2,400 224-50-85-57300 Capital -Buildings & Structure Exp Capital Outlay Government Buildings Purchase Order Roll Forward - (144,502) 144,502 224-60-70-51770 Other Professional Services Exp Materials & Services Energy Management ARPA Reallocation - (15,000) 15,000 224-60-73-50100 Regular Salaries Exp Personnel Services Solid Waste ARPA Reallocation - 198 (198) 224-60-73-50200 Overtime Wages Exp Personnel Services Solid Waste ARPA Reallocation - 7 (7) 224-60-73-50990 Other Employee Benefits Exp Personnel Services Solid Waste ARPA Reallocation - 92 (92) 224-60-81-51770 Other Professional Services Exp Materials & Services Parks ARPA Reallocation - (84,982) 84,982 224-60-81-55400 Building/Grounds Maintenance Exp Materials & Services Parks ARPA Reallocation - (2,623) 2,623 224-60-89-50100 Regular Salaries Exp Personnel Services Recreation ARPA Reallocation - 2,408 (2,408) 224-60-89-50990 Other Employee Benefits Exp Personnel Services Recreation ARPA Reallocation - 962 (962) ARPA Fund Mid-Year Budget Adjustments Total - 11,166 (11,166) 231-60-64-57600 Capital- Other Improvements Exp Capital Outlay Water Treatment Purchase Order Roll Forward - 166,419 (166,419) Infill Infrastructure Grant Program Mid-Year Budget Adjustments Total - 166,419 (166,419) 233-00-00-45001 19-AHSC-12771 Rev Intergovernmental Revenue Unassigned Mid-Year Adjustment (973,597) - (973,597) 233-70-48-57600 Capital - Other Improvements Exp Capital Outlay Alternative Transportation Mid-Year Adjustment - (277,497) 277,497 Affordable Housing and Sustainable Communities Program (AHSC) Mid-Year Budget Adjustments Total (973,597) (277,497) (696,100) 244-30-35-50100 Regular Salaries Exp Personnel Services Public Improvement Projects Mid-Year Adjustment - 1,200 (1,200) Housing Improvement Projects Fund Mid-Year Budget Adjustments Total - 1,200 (1,200) 245-30-35-51790 Other Consulting Services Exp Materials & Services Public Improvement Projects Purchase Order Roll Forward - 26,057 (26,057) 245-30-35-51900 Taxes & Other Fees Exp Interfund/Intergovt payments Public Improvement Projects New Budget Item - 251,460 (251,460) 245-30-35-58500 Projects Exp Other Expenditures Public Improvement Projects Purchase Order Roll Forward - 10,087 (10,087) Public Improvement Projects Fund Mid-Year Budget Adjustments Total - 287,604 (287,604) 259-30-14-51770 Other Professional Services Exp Materials & Services Revolving Loan Funds Offset by Revenue - 21,526 (21,526) 259-30-14-58300 Programs Exp Other Expenditures Revolving Loan Funds Offset by Revenue - (1,700) 1,700 HOME Program Income RLF Fund Mid-Year Budget Adjustments Total - 19,826 (19,826) Exhibit Resolution 245-35 Page 83 of 126 Page 6 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
265-00-00-45211 2022 EPA Brownfield Ltl Lake Rev Intergovernmental Revenue Unassigned Offset by Revenue 82,000 - 82,000 265-30-13-58211 2022 EPA Brownfields Ltl Lake Exp Interfund/Intergovt payments Grant Funded Program Offset by Revenue - 82,000 (82,000) Federal Grants Fund Mid-Year Budget Adjustments Total 82,000 82,000 - 350-50-41-50100 Regular Salaries Exp Personnel Services Engineering Mid-Year Adjustment - (25,000) 25,000 350-50-41-50990 Other Employee Benefits Exp Personnel Services Engineering Mid-Year Adjustment - (20,000) 20,000 Capital Improvement Fund Mid-Year Budget Adjustments Total - (45,000) 45,000 661-00-00-45450 Other State Grants Rev Intergovernmental Revenue Unassigned Mid-Year Adjustment (2,100,000) - (2,100,000) 661-00-00-46715 Non Payment Penalty Rev Charges for Services Unassigned Mid-Year Adjustment 50,000 - 50,000 661-00-00-46740 Double-check Valve Rev Charges for Services Unassigned Mid-Year Adjustment 10,000 - 10,000 661-50-63-50100 Regular Salaries Exp Personnel Services Water Distribution Maintenanc Mid-Year Adjustment - 46,794 (46,794) 661-50-63-50200 Overtime Wages Exp Personnel Services Water Distribution Maintenanc Mid-Year Adjustment - 2,500 (2,500) 661-50-63-50990 Other Employee Benefits Exp Personnel Services Water Distribution Maintenanc Mid-Year Adjustment - 4,654 (4,654) 661-50-63-51770 Other Professional Services Exp Materials & Services Water Distribution Maintenanc Final Insurance Adjustments - (4,493) 4,493 661-50-63-51770 Other Professional Services Exp Materials & Services Water Distribution Maintenanc Mid-Year Adjustment - 31,344 (31,344) 661-50-63-52000 Insurance Exp Interfund/Intergovt payments Water Distribution Maintenanc Final Insurance Adjustments - 4,493 (4,493) 661-50-63-53900 Pipes Valves & Fittings Exp Materials & Services Water Distribution Maintenanc Mid-Year Adjustment - 16,000 (16,000) 661-50-63-57500 Capital - Underground Faciliti Exp Capital Outlay Water Distribution Maintenanc Purchase Order Roll Forward - 13,943 (13,943) 661-50-63-57600 Capital - Other Improvements Exp Capital Outlay Water Distribution Maintenanc Purchase Order Roll Forward - 27,526 (27,526) 661-50-63-57600 Capital - Other Improvements Exp Capital Outlay Water Distribution Maintenanc Mid-Year Adjustment - (20,500) 20,500 661-60-64-50100 Regular Salaries Exp Personnel Services Water Treatment Mid-Year Adjustment - 1,000 (1,000) 661-60-64-50200 Overtime Wages Exp Personnel Services Water Treatment Mid-Year Adjustment - 4,000 (4,000) 661-60-64-50300 Part-time & Temporary Salaries Exp Personnel Services Water Treatment Transfer - (1,508) 1,508 661-60-64-50990 Other Employee Benefits Exp Personnel Services Water Treatment Mid-Year Adjustment - (25,000) 25,000 661-60-64-51770 Other Professional Services Exp Materials & Services Water Treatment Purchase Order Roll Forward - 35,669 (35,669) 661-60-64-51770 Other Professional Services Exp Materials & Services Water Treatment Mid-Year Adjustment - 31,344 (31,344) 661-60-64-51900 Taxes & Other Fees Exp Interfund/Intergovt payments Water Treatment Transfer - 1,508 (1,508) 661-60-64-52000 Insurance Exp Interfund/Intergovt payments Water Treatment Final Insurance Adjustments - 1,605 (1,605) 661-60-64-54000 Purchase Of Water Exp Materials & Services Water Treatment Mid-Year Adjustment - (7,000) 7,000 661-60-64-55300 Equipment Maintenance Exp Materials & Services Water Treatment Purchase Order Roll Forward - 10,298 (10,298) 661-60-64-57300 Capital - Buildings & Structur Exp Capital Outlay Water Treatment Purchase Order Roll Forward - 62,604 (62,604) 661-60-64-57500 Capital - Underground Faciliti Exp Capital Outlay Water Treatment Transfer - 25,000 (25,000) 661-60-64-57600 Capital - Other Improvements Exp Capital Outlay Water Treatment Purchase Order Roll Forward - 963,760 (963,760) 661-60-64-57800 Capital - Furniture & Equipmen Exp Capital Outlay Water Treatment Purchase Order Roll Forward - 9,604 (9,604) 661-70-63-57500 Capital-Underground Facilities Exp Capital Outlay Water Distribution Maintenanc Mid-Year Adjustment - (2,756,037) 2,756,037 661-70-64-51770 Other Professional Services Exp Capital Outlay Water Treatment Mid-Year Adjustment - (190,000) 190,000 661-70-64-57500 Capital-Underground Facilities Exp Capital Outlay Water Treatment Transfer - (25,000) 25,000 661-70-64-57600 Capital-Other Improvements Exp Capital Outlay Water Treatment Mid-Year Adjustment - (820,000) 820,000 Water Fund Mid-Year Budget Adjustments Total (2,040,000) (2,555,892) 515,892 Exhibit Resolution 245-35 Page 84 of 126 Page 7 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
662-50-65-50100 Regular Salaries Exp Personnel Services Wastewater Collection Mid-Year Adjustment - 43,794 (43,794) 662-50-65-50200 Overtime Wages Exp Personnel Services Wastewater Collection Mid-Year Adjustment - 6,000 (6,000) 662-50-65-50990 Other Employee Benefits Exp Personnel Services Wastewater Collection Mid-Year Adjustment - 3,654 (3,654) 662-50-65-51770 Other Professional Services Exp Materials & Services Wastewater Collection Final Insurance Adjustments - (14,235) 14,235 662-50-65-51770 Other Professional Services Exp Materials & Services Wastewater Collection Mid-Year Adjustment - 31,344 (31,344) 662-50-65-52000 Insurance Exp Interfund/Intergovt payments Wastewater Collection Final Insurance Adjustments - 14,235 (14,235) 662-50-65-52070 Property Liability Expense Exp Materials & Services Wastewater Collection Mid-Year Adjustment - 15,000 (15,000) 662-50-65-53900 Pipes Valves & Fittings Exp Materials & Services Wastewater Collection Mid-Year Adjustment - (10,000) 10,000 662-60-67-50100 Regular Salaries Exp Personnel Services Wastewater Treatment Mid-Year Adjustment - 20,420 (20,420) 662-60-67-50200 Overtime Wages Exp Personnel Services Wastewater Treatment Mid-Year Adjustment - 3,500 (3,500) 662-60-67-50990 Other Employee Benefits Exp Personnel Services Wastewater Treatment Mid-Year Adjustment - (17,135) 17,135 662-60-67-51100 Utilities Exp Materials & Services Wastewater Treatment Mid-Year Adjustment - 50,000 (50,000) 662-60-67-51742 Lab Testing & Analysis Exp Materials & Services Wastewater Treatment Purchase Order Roll Forward - 28,539 (28,539) 662-60-67-51770 Other Professional Services Exp Materials & Services Wastewater Treatment Purchase Order Roll Forward - 12,168 (12,168) 662-60-67-51770 Other Professional Services Exp Materials & Services Wastewater Treatment Mid-Year Adjustment - 46,344 (46,344) 662-60-67-52000 Insurance Exp Interfund/Intergovt payments Wastewater Treatment Final Insurance Adjustments - 1,519 (1,519) 662-60-67-53500 Chemicals & Lab Supplies Exp Materials & Services Wastewater Treatment Mid-Year Adjustment - (20,000) 20,000 662-60-67-55300 Equipment Maintenance Exp Materials & Services Wastewater Treatment Purchase Order Roll Forward - 8,706 (8,706) 662-60-67-55300 Equipment Maintenance Exp Materials & Services Wastewater Treatment Mid-Year Adjustment - 40,000 (40,000) 662-60-67-55400 Building/Grounds Maintenance Exp Materials & Services Wastewater Treatment Purchase Order Roll Forward - 6,881 (6,881) 662-60-67-55400 Building/Grounds Maintenance Exp Materials & Services Wastewater Treatment Mid-Year Adjustment - (15,000) 15,000 662-60-67-57200 Capital - Property Acquisition Exp Capital Outlay Wastewater Treatment Purchase Order Roll Forward - 13,000 (13,000) 662-60-67-57500 Capital - Underground Faciliti Exp Capital Outlay Wastewater Treatment Purchase Order Roll Forward - 15,000 (15,000) 662-60-67-57600 Capital - Other Improvements Exp Capital Outlay Wastewater Treatment Mid-Year Adjustment - (40,000) 40,000 662-60-67-57601 WWTP Exp Capital Outlay Wastewater Treatment Purchase Order Roll Forward - 726,454 (726,454) 662-60-67-57602 Capital- South I ST Dock/Vault Exp Capital Outlay Wastewater Treatment Purchase Order Roll Forward - 400 (400) 662-60-67-57800 Capital - Furniture & Equipmen Exp Capital Outlay Wastewater Treatment Mid-Year Adjustment - (30,000) 30,000 662-70-65-57500 Capital-Underground Facilities Exp Capital Outlay Wastewater Collection Mid-Year Adjustment - (1,600,000) 1,600,000 Wastewater Fund Mid-Year Budget Adjustments Total - (659,412) 659,412 663-50-91-50990 Other Employee Benefits Exp Personnel Services A&MRTS Mid-Year Adjustment - 2,000 (2,000) 663-50-91-51400 Training & Conferences Exp Materials & Services A&MRTS Mid-Year Adjustment - (1,505) 1,505 Transit Fund Mid-Year Budget Adjustments Total - 495 (495) 664-00-00-41500 Franchise Fee Revenue Rev Taxes Unassigned Mid-Year Adjustment 50,000 - 50,000 664-00-00-46450 Solid Waste Service Charges Rev Charges for Services Unassigned Mid-Year Adjustment 5,000 - 5,000 664-60-73-50100 Regular Salaries Exp Personnel Services Solid Waste Mid-Year Adjustment - 7,932 (7,932) 664-60-73-50200 Overtime Wages Exp Personnel Services Solid Waste Mid-Year Adjustment - 500 (500) 664-60-73-50990 Other Employee Benefits Exp Personnel Services Solid Waste Mid-Year Adjustment - 2,593 (2,593) 664-60-73-51400 Training & Conferences Exp Materials & Services Solid Waste Mid-Year Adjustment - (1,000) 1,000 Exhibit Resolution 245-35 Page 85 of 126 Page 8 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
664-60-73-51752 Delinq. Acct Pmts to Recology Exp Materials & Services Solid Waste Mid-Year Adjustment - 9,600 (9,600) 664-60-73-51770 Other Professional Services Exp Materials & Services Solid Waste Purchase Order Roll Forward - 12,254 (12,254) 664-60-73-52000 Insurance Exp Interfund/Intergovt payments Solid Waste Final Insurance Adjustments - 174 (174) 664-60-73-57600 Capital - Other Improvements Exp Capital Outlay Solid Waste Purchase Order Roll Forward - 1,807 (1,807) Solid Waste Fund Mid-Year Budget Adjustments Total 55,000 33,860 21,140 666-00-00-44210 Rents & Leases - Buildings Rev Use of Money & Property Unassigned Mid-Year Adjustment 600 - 600 666-00-00-45609 USFWS Grants Rev Intergovernmental Revenue Unassigned Transfer 18,603 - 18,603 666-50-52-50100 Regular Salaries Exp Personnel Services Confined Drainage Ways Mid-Year Adjustment - 4,159 (4,159) 666-50-52-50200 Overtime Wages Exp Personnel Services Confined Drainage Ways Mid-Year Adjustment - 800 (800) 666-50-52-50990 Other Employee Benefits Exp Personnel Services Confined Drainage Ways Mid-Year Adjustment - 731 (731) 666-50-52-51770 Other Professional Services Exp Materials & Services Confined Drainage Ways Final Insurance Adjustments - 9,913 (9,913) 666-50-52-51770 Other Professional Services Exp Materials & Services Confined Drainage Ways Mid-Year Adjustment - 4,900 (4,900) 666-50-52-52000 Insurance Exp Interfund/Intergovt payments Confined Drainage Ways Final Insurance Adjustments - 87 (87) 666-50-52-53800 Cement Gravel Sand & Asphalt Exp Materials & Services Confined Drainage Ways Transfer - (5,000) 5,000 666-50-52-53900 Pipes Valves & Fittings Exp Materials & Services Confined Drainage Ways Transfer - (5,000) 5,000 666-50-52-57500 Capital - Underground Faciliti Exp Capital Outlay Confined Drainage Ways Transfer - 20,000 (20,000) 666-60-51-50200 Overtime Wages Exp Personnel Services Stormwater Management Mid-Year Adjustment - 600 (600) 666-60-51-50990 Other Employee Benefits Exp Personnel Services Stormwater Management Mid-Year Adjustment - 2,000 (2,000) 666-60-51-51770 Other Professional Services Exp Materials & Services Stormwater Management Purchase Order Roll Forward - (11,469) 11,469 666-60-51-51770 Other Professional Services Exp Materials & Services Stormwater Management Mid-Year Adjustment - 6,300 (6,300) 666-60-51-51798 Vulnerability Assessment Consu Exp Materials & Services Stormwater Management Purchase Order Roll Forward - 62,292 (62,292) 666-60-51-52000 Insurance Exp Interfund/Intergovt payments Stormwater Management Final Insurance Adjustments - 174 (174) 666-60-51-53100 Postage Exp Materials & Services Stormwater Management Mid-Year Adjustment - (6,300) 6,300 666-60-51-57300 Capital - Buildings & Structur Exp Capital Outlay Stormwater Management Mid-Year Adjustment - (65,000) 65,000 666-60-51-57605 Capital-Sunnybrae Park Restore Exp Capital Outlay Stormwater Management Transfer - (6,397) 6,397 666-60-51-57606 Capital- USFWS North Jacoby Exp Capital Outlay Stormwater Management Offset by Revenue - 25,000 (25,000) Storwater Drainage Fund Mid-Year Budget Adjustments Total 19,203 37,790 (18,587) 771-50-57-50100 Regular Salaries Exp Personnel Services Vehicle Maintenance Mid-Year Adjustment - 11,700 (11,700) 771-50-57-50200 Overtime Wages Exp Personnel Services Vehicle Maintenance Mid-Year Adjustment - 800 (800) 771-50-57-50300 Part-time & Temporary Salaries Exp Personnel Services Vehicle Maintenance Transfer - (900) 900 771-50-57-50990 Other Employee Benefits Exp Personnel Services Vehicle Maintenance Mid-Year Adjustment - (20,000) 20,000 771-50-57-51400 Training & Conferences Exp Materials & Services Vehicle Maintenance Transfer - 2,300 (2,300) 771-50-57-51770 Other Professional Services Exp Materials & Services Vehicle Maintenance Transfer - (2,300) 2,300 771-50-57-54300 Small Tools Exp Materials & Services Vehicle Maintenance Transfer - 900 (900) 771-50-57-57800 Capital - Furniture & Equipmen Exp Capital Outlay Vehicle Maintenance Purchase Order Roll Forward - 1,420 (1,420) 771-50-57-57900 Capital - Vehicles Exp Capital Outlay Vehicle Maintenance Purchase Order Roll Forward - 887,816 (887,816) Central Garage Fund Mid-Year Budget Adjustments Total - 881,736 (881,736) 775-10-71-50100 Regular Salaries Exp Personnel Services IT Services Mid-Year Adjustment - 21,000 (21,000) Exhibit Resolution 245-35 Page 86 of 126 Page 9 of 10 03-05-2025 Account Number Description Rev/Exp Account Type Activity Transaction Description Revenues Expenses Net Impact to Fund Balance
Increase/(Decrease)
City of Arcata
Exhibit Resolution # 245-35
Mid-Year Budget Adjustments
775-10-71-50300 Part-time & Temporary Salaries Exp Personnel Services IT Services Mid-Year Adjustment - (6,000) 6,000 775-10-71-51770 Other Professional Services Exp Materials & Services IT Services Mid-Year Adjustment - 50,000 (50,000) 775-10-71-51790 Other Consulting Services Exp Materials & Services IT Services Carryforward from FY 2023-24 - 5,000 (5,000) 775-10-71-57800 Capital - Furniture & Equipmen Exp Capital Outlay IT Services Carryforward from FY 2023-24 - 3,000 (3,000) IT Services Fund Mid-Year Budget Adjustments Total - 73,000 (73,000) Total of All Funds (3,846,348) (2,865,063) (981,286)
Exhibit Resolution 245-35 Page 87 of 126 Page 10 of 10 03-05-2025 
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Department/Division Submitting (dropdown menu) Finance Proposed GL Account(s): 101-20-07-50100 Employee Submitting (fill in) Tabatha Miller (List major sources up to 4) Allocation of a portion of trhe cost is Title of Request (fill in) : allocated to Water, Wastewater, Solid Convert 2 Part-time positions to 1 Full-Time Finance Specialist Waste and Special Revenue Funds Fiscal Year (drop down menu) via Cost Allocation Plan
Request For: Please check Please check
Fiscal Year Amount for Request $ 83,590.00
Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
No additional mid-year funding is needed in FY 24-25 to support the position Measure H Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response Source of offset? Savings from Part-time Salary & consulting work to be done in-house Impacts of Homelessness Amount of offset? 1-Time in FY 2025-26 $ 24,200.00 Trails Amount of offset? Ongoing Annual $ 57,750.00 Bike Lanes Does it require additional Staff? (dropdown menu) Yes, Full-Time Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
By combining two part-time positions that historically turnover every 8 months and creating one additional Full-time Finance Specialist, the Finance department can create efficiencies, and develop longer-term finance, utility billing, customer service and accounting skills in permanent staff. The efficiencies will allow the department to fill in gaps in current accounting practices and assist in curing past deficiencies in timely state and federal reporting requirements. The Finance Department has employed part-time staff to assist with accounting tasks that help provide the foundation for good accounting practices. This has allowed those part-time employees to learn accounting skill and get hands on experience but that investment in training staff does not pay off in the long run because the positions quickly turnover as part-time staff seek full-time employment elsewhere where there are more opportunities for growth and development. Completion of the State Financial Transactions Report and the City's Annual Financial Statements are annual tasks that are currently outsourced, completing these in-house with the addtional staff, adds to cost savings . There are also a number of other one-time accounting tasks that are outsourced for lack of available in-house resources that would be completed in-house.

Indirectly supports all of the Measure H programs and services by providing accounting and financial support for all city wide services and programs.

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Department/Division Submitting (dropdown menu) Env. Services/Facilities Proposed GL Account(s): 101-50-85-57300 Employee Submitting (fill in) Emily Sinkhorn (List major sources up to 4) Title of Request (fill in) : Arcata Community Center roof replacement Fiscal Year (drop down menu) 2024-25
Request For: Please check Please check
Fiscal Year Amount for Request 275,000
Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
Measure H
Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response Source of offset? Impacts of Homelessness
Amount of offset $ Trails
Bike Lanes
Does it require additional Staff? (dropdown menu) No Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
The Arcata Community Center provides a welcoming space for Arcata residents, youth, seniors and families to recreate, learn and connect with one another. The ACC serves as a hub for Arcata Recreation programming (e.g. youth basketball program, drop-in recreation programs, gymnastics, ceramics, and contract classes) as well as the Humboldt Senior Resource Center's Senior Lunch Program location in Arcata and as a facility available for private rentals (e.g. for non-profit events, Quinceaneras, and private ceremonies). The ACC is also the designated location for emergency sheltering in Arcata in the event of disasters such as earthquakes, wildfires or Public Safety Power Shutoffs for which the City has agreements with the Red Cross, County of Humboldt Department of Health and Human Services and PG&E. The ACC is an essential facility for the City and its residents and also provides an opportunity to demonstrate environmental stewardship and decarbonization of municipal facilities.

As part of its goals around Climate Change Adaptation, the City Council approved an application for a loan to work towards decarbonization of the ACC facility. In spring 2024 the City received a loan through the Energy Conservation Assistance Act through the California Energy Commission to install solar and switch to LED energy efficient lighting throughout the ACC complex. City staff have scoped the project with Redwood Coast Energy Authority and have received competitive construction bids for the lighting upgrade component of the project. The ACC was built in the late 1990s and has had limited major repair needs since construction. However, during scoping for the solar component of the ECAA loan it was determined by the City's Building Department that the ACC needs a new roof in order to ensure continuity of services and allow the solar component of the ECAA project to proceed. City staff have received preliminary roof replacement quotes for a metal roof to inform this supplemental budget request. A metal roof is proposed for both longevity and to minimize potential costs associated with the solar installation. The requested $275,000 is reflective of the preliminary quotes the City received in December 2024l; and includes a buffer to account for tariffs or cost escalation associated with potential supply chain shortages. While this 2024-25 fiscal year, the Environmental Services Department budgeted for a variety of facility maintenance needs (including another roof replacement at the D Street Neighborhood Center) the large cost of a new roof for a large essential City facility like the ACC was not accounted for when originally budgeting for 2024-25. In order to leverage the full ECAA loan, complete the energy upgrades at the ACC towards the City's climate change adaptation goals, and ensure continuity of recreation programming and disaster response, an additional General Fund appropriation needs to be considered.

The ECAA loan project implementation period is through November 1, 2025. The department is requesting this supplemental budget request at mid-year as waiting to next FY would not enable enough time to go out to bid for both roof replacement and solar installation by November 1. An additional appropriation for the roof replacement is needed now at mid-year for the solar component of the ECAA project to be implemented.

This request ties directly to the reason why Arcatas residents approved Measure H - to advance climate change and emergency response and a recognitition that our existing essential City facilities require maintenance needs beyond typical state and federal grants which only fund new projects.

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Department/Division Submitting (dropdown menu) City Manager Proposed GL Account(s): 101-10-03-51770 Employee Submitting (fill in) : Tabatha Miller (List major sources up to 4) Title of Request (fill in) :

Encampment Clean-ups
Fiscal Year (drop down menu)
Request For: Please check Please check
Fiscal Year Amount for Request $50,000
Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
Measure H
Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response Source of offset? Impacts of Homelessness
Amount of offset $ Trails
Bike Lanes
Does it require additional Staff? (dropdown menu) No Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
John Shelter has created a program - The People of New Directions, which hires the unhoused to clean up encampments in the Humboldt County area. The goal is to rebuild unhoused individuals from the inside by giving them a job they can feel good about accomplishing . The City has employed Shelter and his crews for several clean jobs in Arcata with great success. Employing unhoused individuals that have or may still be living in encampments provides a bridge to working with those unhoused communities and opportunities to change the cycle that may have lead to living in those arrangements.

Encampments have damaging impacts on the environment, the community, the local economy and those living in encampments. Clean up and then outreach and referals along with active enforcement of tresspassing violations will go far in limiting the future spread and/or movement of encampments.

The impact of encampments on both public and private properties is detrimental to the environment, the economy and the health of those who live in the encampments and are exposed to the trash and waste. John Shelter has created a program that addresses the environmental impacts of encampments and engages the same communities in productive work to provide employment and sense of purpose to members of the community who are living in those same spaces.

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Department/Division Submitting (dropdown menu) Env. Services/Facilities Proposed GL Account(s): 101-50-85-50100 - 75% Employee Submitting (fill in) Emily Sinkhorn (List major sources up to 4) 101-50-81-50100 - 15% Title of Request (fill in) : Bring back the ES Facility Crew Leader position 664-60-73-50100 - 5% 662-60-67-50100 - 10%
Fiscal Year (drop down menu) 2024-25 (and 50300 associated with each above) Request For: Please check Please check
Fiscal Year Amount for Request Salary grade G189 - $100,000 including benefits Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
Measure H
Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response Source of offset? Impacts of Homelessness
Amount of offset $ Trails
Bike Lanes
Does it require additional Staff? (dropdown menu) Yes, Full-Time Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
ES proposes to bring back this position at mid-year 2024-25. Each ES field division has a Crew Leader (Streets, Utilities, Parks, NR) except for Facilities. The Council has prioritized developing additional City facilities and programming in Valley West, and current Parks/Facilities staff are stretched thin to maintain our new parks and facilities (Carlson Park, second Loo at Carlson Park, Redwood Park pump track, and soon to be Annie & Mary Trail) and to provide ongoing maintenance of our aging facilities. Additionally, the City lacks necessary expertise in plumbing, HVAC, and electrical installation and repair, and so is frequently required to contract for these needs. Adding a facility crew leader position would ensure high quality facility maintenance into the future and free up current Parks staff to focus more fully on outdoor parks facility maintenance.

In 2019, a Recreation Supervisor position was restructured to have more allocation from the Facilities activity budget 85 in order to lead facility rental coordination, and the Facilities Crew Leader position was eliminated. Compared with pre-pandemic levels, building/facility rental revenue has increased by approximately 150%, and special event revenue has increased by approximately 20%. The number of rentals at the Arcata Community Center has nearly tripled, and D Street rentals have increased by approximately 20%. These increases in renters and revenue are reflective of an increased usage demand on City facilities which require greater coordination and staff time to support and maintain. While the facility and special event role of that Recreation Supervisor position continues, this position never had the capacity to provide overall coordination of facility needs across City facilities which is exacerbated by the increased usage demands.

This request ties directly to Measure H priorities - to ensure our existing essential City facilities are well maintained and available for emergency response needs and that the City can take on maintenance of new priority parks/facilities such as the Arcata Annie & Mary Trail and Carlson Park improvements.

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Department/Division Submitting (dropdown menu) Env. Services/Facilities Proposed GL Account(s): 101-60-89-50100 - 70% Employee Submitting (fill in) Emily Sinkhorn (List major sources up to 4) 662-60-67-50100 - 20% Title of Request (fill in) : Reallocate a Recreation Supervisor position to a Recreation Manager position 101-50-81-50100 - 5% 101-50-85-50100 - 5%
Fiscal Year (drop down menu) 2024-25 (and 50300 associated with each above) Request For: Please check Please check
Fiscal Year Amount for Request ~$20K-$25K, the difference between current G189 salary grade and Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
Measure H
Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response Source of offset? Impacts of Homelessness
Amount of offset $ Trails
Bike Lanes
Does it require additional Staff? (dropdown menu) Yes, Full-Time Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
ES proposes to reallocate a Recreation Supervisor position to a Recreation Manager position, a role which previously existed within the Recreation Division. In 2019, additional duties were shifted to the Recreation Division, particularly impacting Recreation Supervisors. A portion of duties were shifted from the Parks Crew Leader and Facilities Crew Leader to a Recreation Supervisor. Additionally, a second Recreation Supervisor position assumed responsibility for managing and programming the Arcata Marsh Interpretive Center and serving as liaison to the Friends of the Arcata Marsh Board. Beginning in 2020, Recreation staff also began to play a larger role in design of key regional park improvement projects including Carlson and Redwood Parks, as the Division recognized the importance of integrating recreation staff into design of recreational amenities.

To help redistribute workload across the Recreation Division, the Facilities Crew Leader position was eliminated in 2019 to support creation of a FT Recreation Coordinator and FT Maintenance Worker (Parks/Facilities/NR). However, in 2020, the Recreation Coordinator position was frozen and the Recreation Division has continued to feel the impacts of the loss of a FT position without a reduction to workload.

Reallocating a Recreation Supervisor position to a Recreation Manager position will support further building recreational programming capacity as our population (and City assets) grow; and as programming continues to expand in the Valley West neighborhood with the completion of Carlson Park, the Valley West Park basketball court, and planning for a Valley West Community Center. This position will provide additional oversight of the Recreation Division to shift level of work by the Deputy Director of Community Services (which is currently allocated at 10% 101-60-89 to support the Recreation Division but in reality is closer to 30% actual time spent). The Recreation Manager would also continue take on project management of parks and facilities projects. While the reallocation of a Recreation Supervisor to a Manager position assists in getting the Recreation Division closer to full capacity, the Division would continue to have the frozen Recreation Coordinator position unfilled.

This request ties directly to Measure H priorities - to ensure our existing parks and facilities can be maintained and activiated for community use

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Department/Division Submitting (dropdown menu) Env. Services/Facilities Proposed GL Account(s): 661-60-63-50100 - 25% Employee Submitting (fill in) Emily Sinkhorn (List major sources up to 4) 662-60-65-50100 - 25% Title of Request (fill in) : New Position - Utilities Analyst 101-60-70-50100 - 15% 666-50-52-50100 - 5% and several other G
Fiscal Year (drop down menu) 2024-25 (and 50300 associated with each above) Request For: Please check Please check
Fiscal Year Amount for Request ~Salary grade G199 - $115,000 including benefits Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
Measure H
Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response Source of offset? Impacts of Homelessness
Amount of offset $ Trails
Bike Lanes
Does it require additional Staff? (dropdown menu) Yes, Full-Time Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
As the City starts to fully implement both the work request and asset management aspects of Cartegraph and continues to operate its high level GIS function, the City is stretched thin in our GIS, Cartegraph and utilities analysis capacity with only one full time GIS position, one part time GIS position and several ES and Engineering staff trying to take on moving asset management forward while still doing their full day to day work. Our part time GIS staff have been highly skilled; however, it is difficult to keep part time GIS staff on the books for even a year at a time as their skills enable them to soon find full time work with benefits elsewhere. Cartegraph implementation is currently being driven by existing staff with limited capacity and will likely not be implemented effectively without further staff time to lead the effort. A new position is needed to lead Cartegraph and GIS data gathering for utility infrastructure, lead the implementation of Cartegraph asset management, ensure continuity of City utility project development and our GIS, and analyze options to develop future utility CIP projects.

A small percentage of this request could be supported by Measure H, though the majority of the request is for funding from Water and Wastewater Funds to further utility assessment management. Measure H priorities which are relevant include adapating utility infrastructure for climate change adaptation particularly within the Coastal Zone, planning for greater utility resiliency to minimize response needed during disasters, and ensuring maintenance of essential City infastructure.

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Department/Division Submitting (dropdown menu) Finance/Utilities Proposed GL Account(s): 661-50-63-51770 Employee Submitting (fill in) (List major sources up to 4) 661-60-64-51770 Title of Request (fill in) : 662-50-65-51770
Water and Wastewater Rates and Capacity Charge Study and Citywide Cost Allocation 662-60-67-51770 Fiscal Year (drop down menu)
Request For: Please check Please check
Fiscal Year Amount for Request $ 125,375
Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
Measure H
Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response 10 Source of offset? Impacts of Homelessness
Amount of offset $ Trails
Bike Lanes
Does it require additional Staff? (dropdown menu) Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
The City performed a rate study in FY 2019-20, which guided City Council in approving rate increases from FY 2020-21 to FY 2024-25, after a successful Proposition 218 process.

Increased cost, particularly in the City's Water Fund are financially challenging the capital improvement goals and potentially ongoing operations in future years. In order to determine necessary revenue steams to most efficiently and effectively meet the goals of the Water and Wastewater Utilities, staff strongly recommends a rate study, capacity charge and development of an indirect cost allocation plan. The proposed plan from Bartle Wells Associates includes assistance with conducting the Proposition 218 hearings and notices, which is necessary for City Council to approve any rate increases.

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Department/Division Submitting (dropdown menu) Env. Services/Facilities Proposed GL Account(s): 101-50-85-57300 Employee Submitting (fill in) Emily Sinkhorn (List major sources up to 4) Title of Request (fill in) : Arcata Community Center ADA door replacements Fiscal Year (drop down menu) 2024-25
Request For: Please check Please check
Fiscal Year Amount for Request 25,000
Mid-year On-going (Annual Cost)
Current Urgent/Emergency One-time Cost
Measure H
Is this a re-appropriation of a previous year's budget? Capital Improvement Program (CIP) If yes, does the amount remain the same? Measure H Category Select all that apply Climate Change
Is there a grant, reimbursement or revenue offset? Emergency Response Source of offset? Impacts of Homelessness
Amount of offset $ Trails
Bike Lanes
Does it require additional Staff? (dropdown menu) No Transit Streets
Does it Meet City Council Goal(s)? Select all that apply Parks Facilities and Infrastructure Forest
Environmental Leadership Clinical Mental Health Response Sustainable Development Housing
Public Service Alternative Public Safety Response
Resident and Community Health Facility Maintenance
Prepare for future Needs Maintain Basic City Service
Applicability to Measure H Priorities and/or City Council Goals (Briefly describe how the request furthers Measure H priorities and/or City Council Goals) :

Recommended by Finance Director Recommended by City Manager Recommended by Majority of Department Heads Approved by City Council Description of Request (if outside of annual budget cycle, include justification as to why the request can't wait until next budget cycle)(additional materials may be submitted) :

City of Arcata
Supplemental Budget Request Form
The Arcata Community Center provides a welcoming space for Arcata residents, youth, seniors and families to recreate, learn and connect with one another. The ACC serves as a hub for Arcata Recreation programming (e.g. youth basketball program, drop-in recreation programs, gymnastics, ceramics, and contract classes) as well as the Humboldt Senior Resource Center's Senior Lunch Program location in Arcata and as a facility available for private rentals (e.g. for non-profit events, Quinceaneras, and private ceremonies). The ACC is also the designated location for emergency sheltering in Arcata in the event of disasters such as earthquakes, wildfires or Public Safety Power Shutoffs for which the City has agreements with the Red Cross, County of Humboldt Department of Health and Human Services and PG&E. The ACC is an essential facility for the City and its residents and also provides an opportunity to demonstrate environmental stewardship and decarbonization of municipal facilities.

The original doors of the building have not been replaced since construction in the late 90s and the ADA operators have failed. ES proposes four ADA automatic door operator replacements for the ACC.

This request ties directly to City Council goals of maintaining essential public infrastructure, particularly for ADA accessibility to a highly utilized Community Center and designated emergency shelter.

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Finance Director
PREPARER: Tabatha Miller, Finance Director
DATE: March 5, 2025
TITLE: Approve a Contract in the Amount of $125,375 to Bartle Wells Associates for Water and Wastewater Rates and Capacity Charge Studies and an Indirect Cost Allocation Plan.

RECOMMENDATION:

It is recommended that the Council approve a contract in the amount of $125,375 to Bartle Wells Associates for comprehensive water and wastewater rates and capacity charge studies and an indirect cost allocation plan; and authorize the City Manager to Execute all applicable documents.

INTRODUCTION:

The Steel Line Replacement Project has been in the City’s Capital Improvement Program (CIP) since at least 2005 and is a critical project. The estimated $5M cost of the project in 2020 was accounted for in the water rates adopted at that time and included a grant offset of $2.5M for a net cost of $2.5M. Today following the impacts of COVID-19, subsequent supply chain issues, increased construction cost and a 40% increase to the scope of the project, the engineer’s estimate for the total project is $14.5 million without any expected offset from grants. Current Water Fund resources of $10.2M are not sufficient to pay for the $14.5 million project, or to address the additional ongoing water infrastructure replacement needs.

BACKGROUND:

In late summer of 2024, as staff reviewed the financial status of the Water Enterprise Fund and began preparing to bid the Steel Line Replacement Project the shortfall and potential long-term insolvency of the Water Fund was apparent. Staff sought additional funding for the project, including applying for low-interest State Rolving Fund (SRF) loans and other potential grant opportunities, but were unsuccessful because water fund projections do not support future debt service payments. Staff determined that a water rate study was needed for long-term financial planning.

The study will be based on a comprehensive review of the City’s Water Enterprise Fund, historical statements of revenue and expense, current year budgets, customer counts and classes, historical usage data, planned future growth, and an indirect cost allocation plan. The results of the study and the resulting proposed rate structure will provide the foundation for water rates for the next five years.

While there isn’t the same immediate need for a rate study of the Wastewater Enterprise Fund, the process will provide an opportunity to update the financial plans for that utility fund and allow the rate structure of both utilities to be considered together in order to minimize the combined impact of the water and wastewater rate structure. Most City utility customers receive a combined water and wastewater bill and focus on the total cost of the two services in managing their budgets. The last wastewater rate study was conducted in early 2020, by Bartle Wells Associates, in conjunction with the water study and focused on the impact of the Wastewater Treatment Plant upgrade project.

Because of the urgency to plan for the long-term health of the Water Fund and to fund the much needed Steel Line Replacement Project, staff reached out to Bartle Wells Associates and requested a proposal for conducting a comprehensive water and wastewater rates and capacity charge studies and an indirect cost allocation plan. The rates and rate structures proposed must fully meet Proposition 218 and all other legal requirements.

DISCUSSION:

The scope of work includes:

1. Developing Forecasts and Projections
After assembling and investigating data to provide a complete understanding of the City’s current water and wastewater systems including finances, customers and usage, rate and fee structure, capital improvement needs and alternatives, and legal agreements, Bartle Wells will prepare forecasts and projections to be used in development of financial projections taking into account, water demand, supply & cost; Capital Improvement Funding Needs; Growth and Development/Redevelopment; and Cost Escalation Factors.

2. Evaluate Financing Alternatives for Capital Improvements Estimate the amount and timing of debt, if needed. Evaluate alternative borrowing methods, including state and federal fund programs, bonds, lines of credit, and other options. Recommend the appropriate type and term for financial planning purposes and evaluate possible combinations, including pay-as-you-go cash funding.

3. Review and Update Reserve Targets
Evaluate the adequacy of the City’s current fund reserves and if warranted provide alternatives and updated minimums based on updated operating and capital funding projections.

4. Develop Long-Range Cash Flow Projections
Bartle Wells will develop cash flow projections showing the City’s water and wastewater enterprises over the next ten years. The 10-year financial plan will serve as a financial roadmap for funding future operating and capital programs while supporting long-term financial stability.

5. Evaluate Financial Scenarios & Rate Increase Options Based on the cash flow projections, determine the annual revenue requirements and project overall required rate increases. Evaluate the financial impacts of various financial and rate adjustment alternatives, such as phasing in required rate increases over a number of years. If requested and appropriate, develop a reduced rate alternative and evaluate impacts on the City’s ability to fund capital projects.

6. Analyze Utility Consumption Data

Evaluate current and historical usage, utility billing data, and production data to determine reasonable and conservative estimates of demand to use in developing rate options.

7. Cost-of-Service Allocation
This will provide legal justification for the water and wastewater rates and charges of the City.

Bartle Wells will allocate costs based on industry standard practice, guidance from recent court cases, and ease of implementation/practicality. Bartle Wells will provide detailed, functional rate cost allocations for operating, capital, debt service, fixed and variable costs.

8. Conduct Rate Fee Survey of Comparable Utility Agencies Review and summarize other regional and/or comparable agencies. Summarize results in easily understandable tables and/or charts.

9. Evaluate Customer Equity and the Rate Impacts on Customers Review the fairness of each rate and charge across all customer groups. Confirm that all customers are charged for service proportional to how they use the utility systems. If desired, review options to aid in affordability for disadvantaged customers. Compare typical/sample bills from each customer class to the bills of other local public utilities.

Calculate the rate impacts of each rate alternative on a range of utility customers (e.g. different customer classes, customers with different levels of use, seasonal impacts etc.). Work with the project team to identify customer and usage profiles to use for calculating the rate impacts.

10. Develop Preliminary and Final Rate Recommendations
Based on the rate analysis and the financial plan update, develop draft rate recommendations. The recommendations include a multi-year phase in of both overall rate increases and proposed rate structure adjustments. Review preliminary recommendations and key alternatives with the project team. Based on input received, develop final draft utility rate recommendations.

Final rate recommendations will be designed to a) fund the long-term costs of providing service, b) be fair and equitable to all customers, c) provide a prudent balance of fixed and variable rates, and d) comply with the substantive requirements of Proposition 218 and recent court cases. Based on input from staff, develop a plan for implementing any rate structure modifications and/or rate adjustments.

11. Prepare Draft and Final Reports
The report will provide an administrative record supporting the proposed utility rates. The report will be written for a non-technical audience and will clearly explain the rationale for recommendations and key alternatives when applicable. Submit a draft report for City review and feedback.

Incorporate input into a revised report and ultimately provide the City with an electronic copy.

12. Water and Wastewater Capacity Fees
Follow similar steps as the rate study by evaluating existing charges and fees, conduct a survey of regional Capacity Fees, evaluate alternative methods, determine the current value and capacity of utility assets, allocate capital costs to current and future users, develop capacity charge and fee recommendations, recommend methods to update future capacity charges and prepare draft and final reports.

13. City-wide Indirect Cost Allocation
Collect Data and review current cost allocation plan procedures, evaluate alternative Cost Allocation Methodologies, develop Allocation Models, and prepare draft and final reports.

14. Meetings, Presentations & Public Outreach
Meet with staff project teams, meet with City Council and present findings for all studies, conduct public hearing in accordance with Proposition 218. Assist with public education and consensusbuilding through outreach materials and community workshops and open houses. Assist staff with the Proposition 218 rate notice and public hearing requirements and property owner protest process.

ENVIRONMENTAL REVIEW (CEQA):

This action is not a “Project” subject to the California Environmental Quality Act (CEQA) because it does not qualify as a “Project” under Public Resource code Sections 21065 and 21080 and Section 15378(b) of Title 14 of the California Code of Regulations.

BUDGET/FISCAL IMPACT:

The costs of the water and wastewater rates and capacity charge study and citywide indirect cost allocation plan are included as a supplemental mid-year budget request and will be split between the water and wastewater enterprise funds.

Project Task Project Cost
Water & Wastewater Rate Studies $59,800
Water & Wastewater Capacity Fee Studies $21,000
Citywide Indirect Cost Allocation $24,400
Presentations, Meetings, & Proposition 218 $16,375
Estimated Expenses $4,000
Total Project Budget $125,375
ATTACHMENTS:

A. Agreement with Bartle Wells Associates for Water & Wastewater Rates and Capacity Charge Studies and a Citywide Indirect Cost Allocation Plan 2025

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. Page 1 of 24 (PSA Template 11.19.2024)
Purchase Order No.__________________________

CITY OF ARCATA PROFESSIONAL SERVICES AGREEMENT WITH

BARTLE WELLS ASSOCIATES

FOR WATER & WASTEWATER RATES AND CAPACITY CHARGE STUDIES AND A CITYWIDE INDIRECT COST ALLOCATION PLAN (2025)
This Agreement is made on between the City of Arcata, a municipal corporation (referred to as "City"), and Bartle Wells Associates a corporation (referred to as “Consultant”). City and Consultant may herein be referred to individually as a “Party” and collectively as the “Parties.” There are no other parties to this Agreement.

RECITALS
WHEREAS, the City desires professional services to assist in certain work described briefly as preparing comprehensive water and wastewater rates and capacity charge studies and an indirect cost allocation plan for the City of Arcata, referred to herein as the “Services” or “Project”.

WHEREAS, Consultant has demonstrated competence, experience and qualifications adequate to perform said professional Services, and the City desires to retain Consultant for such Services.

NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the Parties agree as follows:

AGREEMENT

1. Recitals: The recitals set forth above (“Recitals”) are true and correct and are hereby incorporated into and made part of this Agreement by this reference. In the event of any inconsistency between the Recitals and Section 1 through 29 of this Agreement, Sections 1 through 29 shall prevail.

2. Scope of Services: Consultant agrees to perform services as set out in Exhibit A, “Scope of Work, Compensation” attached hereto and incorporated herein, and duly authorized by issuance of Purchase Order No. set out above. No purchase orders are issued without a valid Agreement. Any request for Services not included in Exhibit A will be considered a request for additional or modified Services (“Modification” or “Modifications”). Consultant shall not receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.

A. City Requested Modification of Services. City may, by written order, authorize Modifications to the Services described in Exhibit A. If such Modifications cause an increase in the cost or time required for performance of Consultant’s Services, the Parties shall enter into a written amendment to this Agreement to adjust the Services and the rates to be paid to Consultant. The Services shall not be revised unless City and Consultant mutually agree to a written amendment to this Agreement reflecting such revisions, additional compensation, time for performance, or such other terms or conditions mutually agreed upon by the Parties.

B. Consultant Requested Modification in Services. Consultant shall not be compensated for work outside the Services described in this Agreement, unless, prior to the commencement of the Services:
i. Consultant provides City with written notice that specific work requested by City or required to complete the Project is outside the agreed upon Services. Such notice shall: (i) be supported by substantial evidence that the work is outside the Services; and (ii) set forth the Consultant’s proposed course of action for completing the work and a specific request for City to approve the Modification to the Services; and

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. Page 2 of 24 (PSA Template 11.19.2024)
ii. City agrees that the work requires a Modification;
iii. The Parties execute a written amendment to this Agreement describing any Modification.

Compensation for any additional Services shall not exceed $285 Dollars per hour.

3. Standards of Performance:

A. Standard of Care. The standard of care for all professional services performed or furnished by Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality.

B. Accuracy of Services. City shall not be responsible for discovering deficiencies in the technical accuracy of Consultant’s Services. Consultant shall correct any such deficiencies in technical accuracy without additional compensation except to the extent such corrective action is directly attributable to deficiencies in Cityfurnished information. However, City shall be responsible for, and Consultant may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by City to Consultant pursuant to this Agreement. Consultant may use such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement.

C. No Conflict of Interest. Consultant represents that no conflict of interest will be created under state or federal law by entering into or in carrying out this Agreement.

D. Special Conditions. Consultant shall comply with all additional terms set forth in Exhibit B “Special Conditions,” if any are so required: Special Conditions; X No Special Conditions.

E. Special Insurance Conditions. Consultant shall comply with all additional terms set forth in Exhibit C “Special Insurance Conditions,” if any are so required:

Special Insurance Conditions; X No Special Insurance Conditions.

4. Compensation for Services, Payment:

A. Compensation. City shall pay Consultant as set forth in Exhibit A, not to exceed $125,375.00.

B. Preparation and Submittal of Invoices. Consultant shall prepare and submit its invoices to the person and address specified by the City’s Designated Representative no more than once per month and no later than the 20th day of each month.

C. Payments. All reasonable efforts will be made by City to pay undisputed invoices within 30 days of receipt.

If City contests an invoice, City may withhold that portion so contested and pay the undisputed portion.

Payment shall be made to the address specified by Consultant’s Designated Representative.

D. Withholding of Payment. The City may withhold all or any portion of the funds provided for by this Agreement in the event that the Consultant has materially violated, or threatens to materially violate, any term, provision, or condition of this Agreement; or the Consultant fails to maintain reasonable progress toward completion of the Services or any component thereof.

E. No Waiver of Claims. The granting of any payment by City, or the receipt thereof by Consultant, or any inspection, review, approval or oral statement by any representative of City, or state certification shall not, in any way, waive, limit, or replace any certification or approval procedures normally required or lessen the liability of Consultant to re-perform or replace unsatisfactory Service, including, but not limited to, cases where the unsatisfactory character of such Service may not have been apparent or detected at the time of such Type text here

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. Page 3 of 24 (PSA Template 11.19.2024)
payment, inspection, review or approval. Nothing in this Section shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which City or Consultant may have under this Agreement or any applicable law. All rights and remedies of City, whether under this Agreement or applicable law, shall be cumulative.

5. Commencement, Completion:

A. Commencement. Services of Consultant shall commence upon full execution of this Agreement by all parties, and the Agreement shall remain in full force until December 31, 2025. No work, services, material or equipment shall be performed or furnished under this Agreement until the City has delivered a fully executed Agreement to the Consultant. A signed Agreement is considered notice to proceed.

B. Time for Completion. Consultant shall complete Services as set forth in Section 2 of this Agreement. If Consultant fails, through its own fault, to complete the performance required in this Agreement within the time set forth, then City shall be entitled to the recovery of proximate damages resulting from such failure.

C. Extension of Agreement. Parties may elect to extend this Agreement for an additional period of time by executing an Amendment in accordance with Section 13.

D. Suspension and Termination.
1) Suspension. At any time and for any reason, the City may temporarily suspend the Services upon five days’ written notice to Consultant. In such event, Consultant shall perform no additional Services under this Agreement until the City has provided written notice to Consultant to re-commence Services. 2) Cancellation for Breach by Either Party. Should either Party fail to substantially perform its obligations in accordance with the provisions of this Agreement, the other Party shall thereupon have the right to cancel the Agreement by giving written notice and specifying the effective date of such cancellation. If City cancels this Agreement for breach and it is subsequently determined that Consultant did not fail to substantially perform its obligations in accordance with this Agreement, then cancellation for breach by City shall be deemed, and treated, as termination for convenience. Neither Party waives the right to recover damages against the other for breach of this Agreement, including any amount necessary to compensate City for all detriment proximately caused by Consultant's failure to perform its obligations hereunder or which in the ordinary course of things would be likely to result therefrom. City reserves the right to offset such damages against any payments owed to Consultant. City shall not in any manner be liable for Consultant's actual or projected lost profits had Consultant completed the Services required by this Agreement.
3) Project Suspension or Termination for Convenience. The City may for any reason and at any time suspend indefinitely the Services and/or Terminate the Project, or any part thereof, upon written notice to Consultant. In the event City shall give such notice of termination, Consultant shall cease rendering Services upon receipt of said notice given as required in this Agreement. If City terminates this Agreement for convenience before Consultant commences any Services hereunder, City shall not be obligated to make any payment to Consultant. If City terminates this Agreement after Consultant has commenced performance under this Agreement, City shall pay Consultant the reasonable value of the Services rendered by Consultant pursuant to this Agreement prior to termination of this Agreement. City shall not in any manner be liable for Consultant's actual or projected lost profits had Consultant completed the Services. Consultant shall furnish to City such financial information that, in the judgment of the City Manager, is necessary to determine the reasonable value of the Services rendered by Consultant prior to termination. Except as provided in this Agreement, in no event shall City be liable for costs incurred by or on behalf of Consultant after the date of the notice of termination.

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. Page 4 of 24 (PSA Template 11.19.2024)
This Agreement may be terminated by City for cause based on the loss or suspension of any licenses, permits or registrations required for the continued provision of the Services, or Consultant’s malfeasance.

Termination of the Agreement for cause as set forth in this Section shall relieve City from compensating Consultant.

E. Delivery of Project Materials to City. Prior to the effective date of termination, the Consultant will deliver to City all data and originals of all plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work and other materials for which City has compensated Consultant, and all such material shall become the property of the City upon delivery.

6. Independent Contractor: Consultant, in performing Services, shall act as an independent contractor and shall have control of his work and the manner in which it is performed. Consultant shall be liable for its acts and omissions and those of its employees, contractors, subcontractors, representatives, volunteers, and its agents.

Consultant shall be free to contract for similar services to be performed for others while under contract with the City. Consultant is not to be considered an agent or employee of the City. Consultant agrees to furnish at his/her own expense all tools, equipment, services, labor and materials necessary to complete all requirements of this Agreement. Payment of any taxes, including California sales and use taxes, levied upon this Agreement, the transaction, or the Services or goods delivered pursuant hereto, shall be the obligation of Consultant.

7. Indemnity: To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any and all of its boards (including the council, boards, commissions, committees and task forces), officials, employees and agents (collectively, “Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, court costs, defense costs, or expert witness fees, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or sub-contractors or any entity or individual for which Consultant shall bear legal liability in the performance of professional services under this Agreement.

Consultant’s responsibility for defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of the Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.

8. Insurance: Consultant shall procure and for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, or employees; and shall provide Certificates of Insurance as specified below. If Special Insurance Conditions are contained in Exhibit C, said conditions shall control.

Coverage shall be at least as broad as:

A. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $2,000,000 per occurrence for all covered losses.

If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. Additional insured coverage for the City shall not be limited to its vicarious liability.

Defense costs must be paid in addition to limits. (510) 671-8669 (51-671-) 671-8669 510-671-8610 510-671-18 5 510-671-8669
[email protected]

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. Page 5 of 24 (PSA Template 11.19.2024)
B. Automobile Liability: ISO Form Number CA 00 01, covering Code 1 (Any Auto) or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned). Limits are subject to review, but in no event to be less than $2,000,000 per accident for bodily injury and property damage. If City approves Consultant or Consultant’s employees use of personal autos on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

C. Workers Compensation Insurance: covering all employees and volunteers as required by the State of California, with Statutory Limits, on a state-approved policy form, and Employer’s Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if Consultant provides written verification that it has no employees.) D. Excess or Umbrella Liability Insurance (Over Primary): if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverage. Such policy or policies shall include a drop-down provision providing coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. Such insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s insurance or self-insurance shall be called upon to protect it as a named insured. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, sub-contractors or others involved in performing Services under this Agreement. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.

E. Professional Liability or Errors and Omissions Insurance, As Appropriate: written on a policy form coverage specifically designed to protect against acts, errors or omissions of Consultant and “Covered Professional Services” as designated in the policy and must specifically include work performed under this Agreement. The policy limit shall be no less than $2,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend.

The policy retroactive date shall be on or before the effective date of this Agreement.

F. General Conditions Pertaining to Insurance: The insurance policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.
a. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as one of the following ISO ongoing operations Forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations Forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
2) It is a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage and/or limits required in this Section 7 shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
(51-) 671-8669

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. Page 6 of 24 (PSA Template 11.19.2024)
3) For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it.
4) All self-insured retentions (SIR) must be disclosed to the City for approval and shall not reduce the limits of liability. Policies containing any SIR shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City.
5) The City reserves the right to obtain a full certified copy of any insurance policy and any endorsement.

Failure to exercise this right shall not constitute a waiver of the City’s right. 6) Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. 7) Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents and subcontractors. Consultant agrees to require that all subcontractors and sub-subcontractors do likewise.
8) Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all required coverages and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to the City at or prior to the execution of the Agreement. 9) All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect the City’s protection without the City’s prior written consent.
10) The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to the City. 11) In the event Consultant fails to obtain or maintain completed operations coverage as required by this Agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by Consultant.
12) Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

8. Subcontracting: No services covered by the Agreement shall be subcontracted without the prior written consent of the City. In the event subcontracting is approved, the following shall apply:

A. Consultant shall include in all subcontracts and require of all subcontractors all insurance and indemnity

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. Page 7 of 24 (PSA Template 11.19.2024)
requirements and provisions of the Agreement that are applicable to any subcontractor’s scope of work.

Subcontractor’s responsibility for defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

B. Each subcontractor shall be obligated to Consultant and the City in the same manner and to the same extent as Consultant is obligated to the City under this Agreement. If hiring a sub-subcontractor to perform any Services, the subcontractor shall include in the sub-subcontract all provisions of this Agreement including all insurance and indemnity provisions that are applicable to said sub-subcontractor’s scope of work.

C. Consultant shall furnish a copy of the Agreement’s insurance and indemnity provisions to any subcontractor upon request. Upon request from the City, Consultant shall provide insurance certificates and endorsements of its subcontractors.

9. Ownership of Work Product: Any and all work, artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, designs, specifications, drawings, diagrams, surveys, source codes, professional or technical information or data, photographs, notes, letters, emails or any original works of authorship created by Consultant or its subcontractors or subcontractors in connection with Services performed under this Agreement (“Products”) shall be works for hire as defined under Title 17 of the United States Code, and all copyrights in such works are the property of City. In the event it is ever determined that any Product created by Consultant or its subcontractors, or subcontractors under this Agreement, are not works for hire under U.S. law, Consultant hereby assigns all copyrights to such Products to City. With the prior written approval of City’s point of contact for the Project, Consultant may retain and use copies of such Products for reference and as documentation of its experience and capabilities. All Products shall become the property of City irrespective of where located or stored, and Consultant agrees to deliver all such documents and information to City, without charge and in whatever form it exists, on the completion of the Consultant's Services hereunder. Consultant shall have no ownership interest in such Products. All work product of Consultant under this Agreement, including written information which City will cause to be distributed for either internal or public circulation, including both preliminary and final drafts, shall be delivered to City in both printed and electronic form, or as may be specified in Exhibit A. All work product of Consultant under this Agreement, including written information which City will cause to be distributed for either internal or public circulation, including both preliminary and final drafts, shall be delivered to City in both printed and electronic form, or as may be specified in Exhibit A.

10. Permits and Licenses: Prior to execution of the Agreement the Consultant shall obtain and maintain throughout the Agreement period all licenses required by law including but not limited to a valid City of Arcata business license.

11. Conformity with Law and Safety: Consultant shall observe and comply with all applicable laws, ordinances, codes, regulations, and permits of governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the scope of Services, including all provisions of the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health Regulations, the California Building Code, the Americans with Disabilities Act, any copyright, patent, or trademark law, and all other applicable federal, state, municipal and local safety regulations, appropriate trade association safety standards, and appropriate equipment manufacturer instructions. All Services performed by Consultant must be in accordance with these laws, ordinances, codes, and regulations, including the administrative policies and guidelines of City pertaining to the work. Consultant’s failure to comply with any laws, ordinances, codes, or regulations applicable to the performance of the Services hereunder shall constitute a breach of contract. In cases where standards conflict, the standard providing the highest degree of protection shall prevail.

If a death, serious personal injury, or substantial property damage occurs in connection with the performance of this Agreement, Consultant shall immediately notify City Manager by telephone. If any accident occurs in

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connection with this Agreement, Consultant shall promptly submit a written report to City, in such form as City may require. This report shall include the following information: (a) Name and address of the injured or deceased person(s); (b) Name and address of Consultant's subcontractor, if any; (c) Name and address of Consultant's liability insurance carrier; and (d) A detailed description of the accident, including whether any of City's equipment, tools or materials were involved.

If a release of a hazardous material, substance, or waste occurs in connection with the performance of this Agreement, Consultant shall immediately notify City Manager.

12. Confidentiality: Consultant understands and agrees that, in the performance of Services under this Agreement or in the contemplation thereof, Consultant may have access to private or confidential information that may be owned or controlled by City and that such information may contain proprietary or confidential details, the disclosure of which to third parties may be damaging to City (“Confidential Information”).

Consultant shall not, either during or after the Term, disclose to any third party any Confidential Information without the prior written consent of City. If City gives Consultant written authorization to make any such disclosure, Consultant shall do so only within the limits and to the extent of that authorization. Consultant may be directed or advised by the City’s General Counsel on various matters relating to the performance of the Services on the Project or on other matters pertaining to the Project and, in such event, Consultant agrees that it will treat all communications between itself, its employees and its subcontractors as being communications which are within the attorney-client privilege.

Notwithstanding the foregoing, Consultant may disclose Confidential Information required to be disclosed under law, provided that, prior to disclosure, Consultant shall first give notice to City and make a reasonable effort to obtain a protective order requiring that City’s Confidential Information not be disclosed. This exception is limited to the extent disclosure is required under law.

13. Modification, Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

14. Assignment. This Agreement is not assignable by the Consultant, either in whole or in part.

15. Audit of Records. Consultant shall maintain complete and accurate records of all payrolls, expenditures, disbursements and other cost items charged to the City or establishing the basis for an invoice, for a minimum of four years from the date of final payment to Consultant. All such records shall be clearly identifiable.

Consultant shall allow City representatives to inspect, examine, copy and audit such records during regular business hours upon 24 hours’ notice.

16. Designated Representatives. Consultant and City designate the following specific individuals to act as Consultant’s and City’s representatives and primary contact persons with respect to the services to be performed or furnished by Consultant and responsibilities of City under this Agreement (“Designated Representative”).

Such individuals shall have authority to transmit instructions, receive information, and implement the contract on behalf of each respective party. The Designated Representative is not authorized to receive notices required under this Agreement unless identified under Section 17 below. Either party may change the individual name of the Designated Representative by written notice to the other party.

City Designated Representative: Consultant Designated Representative:

Name: Tabatha Miller Name:

Title Finance Director Title:

Phone: 707-825-2112 Phone:

Erik Helgeson
Vice President
510-671-8669

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Email: [email protected] Email:

17. Notices. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt, excepting that notice sent by mail shall be deemed given and received three (3) business days after the date deposited in the United States mail. Any Party hereto may at any time, by giving ten (10) days written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or communication shall be given.

Such notices or communications shall be given to the Parties at the addresses in this paragraph set forth below:

Notice to City: Notice to Consultant:

Name: Merritt Perry Name:

Title: City Manager Title:

Address: Arcata City Hall Address:
736 F Street
Arcata, CA 95521
Email: [email protected] Email:

Fax: (707) 822-8018 Fax:

18. Governing Law: This Agreement and performance hereunder and all suits and special proceedings shall be construed in accordance with the laws of the State of California. In any action or proceeding that may be brought from or connected in anyway to this Agreement, the laws of the State of California shall be applicable and shall govern to the exclusion of the law any other forum. Venue shall be fixed in Humboldt County.

19. Disputes. City and Consultant agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice prior to invoking any procedures of this Agreement or exercising their rights under law.

Prior to court action, the parties agree to pursue mediation as a means to settle any dispute.

20. Entire Agreement. This Agreement together with the exhibits identified below constitutes the entire Agreement between City and Consultant for the Services and supersedes all prior written or oral understandings.

21. Nondiscrimination. During the performance of this Agreement, Consultant and its subcontractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of sex, race, religion, color, national origin, ancestry, disability, sexual orientation, medical condition, marital status, age (over 40), or denial of family-care leave, medical-care leave, or pregnancy-disability leave.

Consultant and its subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment.

22. Severability. If this Agreement in its entirety is determined by a court to be invalid or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment. Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Consultant, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

23. Survival. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason.

24. Timeliness. Time is of the essence in this Agreement. Consultant shall proceed with and complete the Services Erik Helgeson
Vice President
[email protected]
2625 Alcatraz Ave, #602
Berkeley, CA 94705
[email protected]

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in an expeditious manner.

25. Waiver. Neither the acceptance of Consultant’s work nor the payment thereof shall constitute a waiver of any provisions of this Agreement. A waiver of any breach shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.

26. Exhibits Included. The following Exhibits are attached hereto and incorporated into this Agreement:

Exhibit A: Scope of Work, Compensation
Exhibit B: Special Conditions
Exhibit C: Special Insurance Conditions (None.)
With the exception of Exhibit C, in the event of conflict between the terms and conditions of this Agreement and those within any Exhibit hereto, the terms and conditions of this Agreement shall prevail over any Exhibit hereto. In the event of conflict between the provisions contained in Section 7 of this Agreement and those in Exhibit C, if any, the Exhibit C Special Insurance Conditions shall control.

27. Attorney’s Fees. Should any litigation or arbitration be commenced between the parties hereto concerning this Agreement, or the rights and duties of any party in relation thereto, the party prevailing in such litigation or arbitration shall be entitled, in addition to such other relief as may be granted, to a reasonable sum as and for attorney’s fees in such litigation or arbitration.

28. Counterparts. This Agreement may be executed in counterparts, each of which will be considered an original, but all of which will constitute one and the same agreement. Facsimile, portable document format (pdf), and verified electronic signatures shall be binding and considered as if an original. (Signatures on following page.)
5

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IN WITNESS WHEREOF, the person executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

CITY: CONSULTANT:

By: By:

Merritt Perry Print Name:

City Manager Title:

Date: ______________________ Date: ______________________ Insurance and procurement approved: Employer ID #:

By:

Danielle Allred,
Contracts and Special Projects Manager
Vice President
Erik Helgeson
2/18/2025

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EXHIBIT “A”

SCOPE OF SERVICES AND COMPENSATION
Scope of Services:

Consultant’s services shall include the following: prepare water and water rate studies; review the City’s existing water and wastewater capacity fees and make recommendations for new or modified capacity fees; review the City’s current indirect costs and evaluate cost allocations methods and alternatives to develop user-friendly cost allocation models; and prepare a report summarizing Consultant’s findings.

Consultant shall also conduct rate workshops with the Arcata City Council and within the community and assist the City in compliance with Proposition 218 public hearing and noticing requirements.

These services are more particularly described in Consultant’s submittal, “Proposal for a Water and Wastewater Rates and Capacity Charge Study and Citywide Indirect Cost Allocation Plan,” dated January 13, 2025, excerpts from which are included herein as Exhibit “A” – Attachment 1.

All work will be completed no later than November 15, 2025.

Compensation:

City shall pay consultant in accordance with Consultant’s Cost Proposal, included as Section 5 within Exhibit “A” – Attachment 1. Total compensation not to exceed $125,375 without written mutual agreement.
510-671-8669

Section 2: Work Plan & Project Scope This section presents a draft work plan and scope of services that we believe forms a sound basis for completing this assignment. Bartle Wells Associates will work with the project team to finalize a scope of services that meets the City's objectives. Our general project approach is to work closely with staff and other members of the project team, identify objectives, set milestones, have frequent communication, and remain flexible to resolve unanticipated issues. A summary of our process is presented in the figure below.

Our completed water and wastewater rate and fee studies will provide a set of legally defensible documents that outline a comprehensive financial plan attainable through sound industry-standard recommendations for the City. Our methodology takes into account variable and fixed charges, different assumptions regarding future capital investments, recent court rulings, and Proposition 218. Assistance from the project team will be required to gather data and to provide feedback on developed recommendations during regularly scheduled progress calls.

TASK 1. WATER AND WASTEWATER RATE STUDIES

1. Project Team Orientation
To initiate our work, hold a kickoff meeting with City staff and others as appropriate, to accomplish the following:
• Identify members of City staff, City Council members/subcommittees, engineering consultants, and other consultants/advisors who will participate in the project • Determine the roles and responsibilities of all project participants • Identify other parties who may have a significant interest in the project, such as community groups, business organizations, and large customers
• Establish project schedule and key milestone dates
• Confirm the key goals and expectations of the project team BWA recommends holding the kickoff meeting after we have reviewed preliminary information. This will enable the kickoff meeting to be more substantive and facilitate more in-depth discussion of key issues and preliminary observations and potential alternatives.

2. Investigation and Data Collection
Assemble the information necessary to understand the water and wastewater system, finances, customers and usage, rate and fee structures, capital improvement needs and alternatives, and legal agreements.

Assistance and cooperation of City staff will be needed to assemble the relevant background information. The objectives of investigation and data collection are to develop a complete understanding of the City’s utilities and finances, and to reach an agreement on basic assumptions to be used in the study as well as key alternatives for evaluation. Information to be reviewed includes the following:

Financial Plan, Rate and Fee Study Process
Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. (PSA Template 11.19.2024)

• Cost information: budgets, audits, financial statements, internal finance projections, capital improvement plans, and engineering master plans
• Revenue sources: schedule of fees and rates, interest earnings, grants and/or debt proceeds

3. Develop Forecasts and Projections
Based on evaluation of the data assembled and input provided by City staff and other members of the project team, prepare forecasts and projections to be used in the development of financial projections for the water and wastewater utilities. Develop projections for the following areas (and others as appropriate). Review projections and alternatives with City staff for agreements on assumptions, interpretation of data, and completeness of approach.
• Water Demand, Supply, & Cost: With staff input, forecast demand, future conservation projections, sources of supply, and the cost of water supply. Evaluate alternative water supply and cost scenarios as warranted
• Capital Improvement Funding Needs: Identify latest capital improvement plan costs by year.

Work with staff to identify key alternatives for financial evaluation. Based on input from City staff, determine a reasonable amount to include for future ongoing capital repairs and replacement.

BWA often recommends that agencies phase in funding for long-term system rehabilitation needs as rates are gradually increased.
• Growth and Development/Redevelopment: Evaluate historical growth trends and develop appropriate and conservative assumptions for future development and redevelopment that can be incorporated into the financial plans and rate models. Evaluate impact of alternative growth rate assumptions.
• Cost Escalation Factors: Review historical cost trends and work with project team to develop reasonable cost escalation factors for both operating and capital expenditures. Work with staff to estimate potential new operating costs, such as new staffing projections and operations and maintenance costs related to planned capital improvements, or costs for complying with future permit requirements. Review projections with City staff for agreements on assumptions, interpretation of data, and completeness of approach.

4. Evaluate Financing Alternatives for Capital Improvements Evaluate options for financing proposed capital improvement projects. Our evaluation will:
• Estimate the amount and timing of any debt, if needed, to finance capital projects. • Evaluate the alternative borrowing methods available including state and federal funding programs, bonds and lines of credit, and other options. • Recommend the appropriate type of debt and its term and structure (for financial planning purposes).
• Evaluate possible combinations of financing methods, such as prudent use of pay-as-you-go cash funding supplemented by debt financing, when appropriate • Kickoff Meeting with the Project Team
• Information needs list
• Project team contact list
• Project schedule
Project
Initiation
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5. Review and Update Fund Reserve Targets
Evaluate the adequacy of the City’s current fund reserves. As warranted, identify alternatives and update minimum fund reserve targets based on updated operating and capital funding projections. Develop an implementation plan for achieving and maintaining the recommended reserve fund levels.

6. Develop Long-Range Cash Flow Projections
BWA will develop cash flow projections showing the
financial position of the City’s water and wastewater
enterprises over the next ten years. The cash flows will project fund balances, revenues, expenses, and debt
service coverage, and will incorporate the forecasts
developed with staff input, including funding needs for future repairs and replacements. After developing a basecase cash flow scenario, we can develop alternatives for additional evaluation such as capital project alternatives, project financing alternatives, and the impacts of different levels of growth, etc. During this phase, BWA will work closely with the project team to develop financial and rate projections under alternative scenarios. BWA typically
recommends that rate increases be phased in over time to minimize the annual impact on ratepayers.

7. Evaluate Financial Scenarios & Rate Increase Options Based on the cash flow projections, determine the annual revenue requirements and project overall required rate increases. Evaluate the financial impact of various financial and rate adjustment alternatives, such as phasing in required rate increases over a number of years. If appropriate, develop a reduced rate alternative and evaluate impacts on the City’s ability to fund capital projects.

8. Analyze Utility Consumption Data
Evaluate current and historical usage, utility billing data, and production data to determine reasonable and conservative estimates of demand to use in developing rate options. Ideally, we would prefer to analyze three years of utility billing data in order to determine slightly conservative use projections.

9. Cost-of-Service Allocation
This is the “meat” of the rate study that will provide the legal justification for the water and wastewater rates and charges of the City. BWA will allocate costs based on industry standard practice, guidance from recent court cases, and ease of implementation/practicality. BWA will provide detailed, functional rate cost allocations for operating, capital, debt service, fixed and variable costs. • Evaluation of financing alternatives for capital improvements • Recommendation for minimum fund reserve targets
• Development of ten-year financial projections and alternatives • Identification of alternative rate increase scenarios Financial
Plan
The 10-Year Financial Plan will
serve as a financial roadmap for
funding future operating and
capital programs while supporting
long-term financial stability.

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. (PSA Template 11.19.2024)

510-671-8669

10. Conduct Rate Fee Survey of Comparable Utility Agencies Review and summarize other regional and/or comparable agencies. Summarize results in easily understandable tables and/or charts.

11. Identify Utility Rate Structure Modifications and Alternatives Identify alternative rate structures or modifications to the City’s existing rates designed to improve equity and/or better achieve City objectives. Discuss pros and cons of different rate structure options and their general impacts on different types of customers. Rate structure options will be refined as the study progresses based on input from the study project team and will be evaluated to ensure that any modifications can be accommodated within the City’s billing systems. Some potential rate structure modifications may include the following:
• Redesigning how much of the revenue is collected from fixed vs. variable charges • Modifying current rate structure to reflect updated cost of service and/or recent water consumption trends
Evaluate Customer Equity
Review the fairness of each rate and charge across all
customer groups. Confirm that all customers are charged for service proportional to how they use the utility systems.

If desired, review options to aid in affordability for
disadvantaged customers. Compare typical/sample bills
from each customer class to the bills of other local public utilities. As needed, seek input from local customers such as business groups and developers.

Evaluate Rate Impacts on Customers
Calculate the rate impacts of each rate alternative on a range of utility customers (e.g. different customer classes, customers with different levels of use, seasonal impacts etc.). Work with the project team to identify customer and usage profiles to use for calculating the rate impacts.

Discuss additional rate structure adjustments that may
reduce the impact on certain customers if warranted
and/or requested by the project team.

12. Develop Preliminary and Final Rate Recommendations
Based on the rate analysis and the financial plan update, develop draft rate recommendations. The recommendations include a multi-year phase in of both overall rate increases and proposed rate structure adjustments. Review preliminary recommendations and key alternatives with the project team. Based on input received, develop final draft utility rate recommendations.

Final rate recommendations will be designed to a) fund the long-term costs of providing service, b) be fair and equitable to all customers, c) provide a prudent balance of fixed and variable rates, and d) comply with the substantive requirements of Proposition 218 and recent court cases. Based on input from staff, develop a plan for implementing any rate structure modifications and/or rate adjustments. • Determine units of service
• Cost allocation analysis
Cost
Allocation
Rates will be developed based
on a cost-of-service approach
designed to equitably recover
the cost of providing service to
all customers.

Arcata Agreement with Bartle Wells Associates - 2025 W/WW Rate Study, Etc. (PSA Template 11.19.2024)