City Council - Regular Meeting - March 05, 2025
1. LAND ACKNOWLEDGMENT
Mayor Stillman read a statement acknowledging that Arcata sat on ancestral Wiyot land.
2. FLAG SALUTE
Mayor Stillman led the Pledge of Allegiance.
3. ROLL CALL
On inquiry by Mayor Stillman, Councilmember Atkins-Salazar confirmed that she was attending the meeting via teleconference due to traveling to Sacramento for City business and stated that there was no one else in the room with her.
On inquiry by Mayor Stillman, Vice Mayor White confirmed that she was attending the meeting via teleconference due to illness and stated that there was no one else in the room with her.
City Clerk Varley proceeded to call roll; all Councilmembers were present.
4. AGENDA MODIFICATION
ON MOTION BY MATTHEWS, SECONDED BY SCHAEFER, AND WITH A UNANIMOUS ROLL CALL VOTE, THE COUNCIL AGREED TO MOVE [THE] ITEM UNDER NEW BUSINESS: CONSIDER THE SPONSORSHIP OF KINETIC UNIVERSE'S KINETIC GRAND CHAMPIONSHIP RACE PLANNED ON THE ARCATA PLAZA ON MAY 24, '25, UP AND DO THE CONSENT CALENDAR AFTERWARDS. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
Moved by:
Matthews
Seconded by:
Schaefer
TO MOVE [THE] ITEM UNDER NEW BUSINESS: CONSIDER THE SPONSORSHIP OF KINETIC UNIVERSE'S KINETIC GRAND CHAMPIONSHIP RACE PLANNED ON THE ARCATA PLAZA ON MAY 24, '25, UP AND DO THE CONSENT CALENDAR AFTERWARDS.
5. CEREMONIAL MATTERS
a.
Proclamation Recognizing March 8, 2025, as International Women's Day.
1. Intl Women's Day Proclamation 2025.pdf
Councilmember Matthews read the proclamation and presented it to Carolyn Goldammer with the International Women's League for Peace and Freedom.
b.
Proclamation in Recognition of Girl Scout Week, March 9–15, 2025.
1. Girl Scout Week Proc 2025 updated.pdf
Councilmember Schaefer read the proclamation and presented it to Cheryl Kingham from the Redwood Girl Scouts, along with members of the Redwood Service Unit.
c.
Proclamation in Recognition of March for Meals Month, March 2025.
1. March for Meals Proc 2025 Arcata.pdf
Councilmember Matthews read the proclamation.
6. STAFF REPORTS
City Manager Perry presented.
7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] Mayor Stillman invited public comment.
Public Comment:
Joanne McGarry, Pat Kanzler, and Shawn Leon.
Mayor Stillman closed the oral and written communications [early-time limited] period.
8. NEW BUSINESS [AGENDA MODIFICATION]
a.
Consider Sponsorship of Kinetic Universe’s Kinetic Grand Championship Race Planned on the Arcata Plaza on May 24, 2025.
City Manager Perry explained that the City had received a request letter to support the Kinetic Grand Championship Race. He shared the history and the public benefit of the race. He detailed that the Kinetic Universe had been struggling financially recently and that they were requesting support equivalent to the amount of City fees, which would be approximately $1,300.
Nick Harris, an organizer for the race, addressed the Council explaining the financial strain in recent years.
The Council deliberated and agreed by general consensus that the race should be supported.
WHITE MOVED AND SCHAEFER SECONDED TO APPROVE A SPONSORSHIP FOR THE KINETIC UNIVERSE'S KINETIC GRAND CHAMPIONSHIP RACE IN AN AMOUNT EQUIVALENT TO THE PLAZA EVENT FEES OF $1,300 FOR THE SCULPTURE RACE TO BE HELD ON THE ARCATA PLAZA ON MAY 24, 2025.
Mayor Stillman invited public comment.
There being none, Mayor Stillman closed the public comment period.
THE MOTION PASSED ON A UNANIMOUS ROLL CALL VOTE. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
Moved by:
White
Seconded by:
Schaefer
Approve a sponsorship for the Kinetic Universe’s Kinetic Grand Championship Race in an amount equivalent to the Plaza event fees of $1,300 for the sculpture race to be held on the Arcata Plaza on May 24, 2025.
9. CONSENT CALENDAR
Mayor Stillman invited public comment.
There being none, Mayor stillman closed the public comment period.
ON MOTION BY MATTHEWS, SECONDED BY SCHAEFER, AND WITH A UNANIMOUS ROLL CALL VOTE, THE COUNCIL ADOPTED THE CONSENT CALENDAR [FOR MARCH 5, 2025, AS PRESENTED, ITEMS A-J]. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
Moved by:
Matthews
Seconded by:
Schaefer
Adopt the Consent Calendar.
a.
Approval to Waive Reading of the Text and Consent to Read by Title Only for any Ordinance on this Agenda.
b.
Approve the Minutes of the City Council Special Meeting of February 12, 2025.
1. Post-Meeting Minutes - CCSS_Feb12_2025 - English.pdf
c.
Approve the Minutes of the City Council Meeting of February 19, 2025.
1. Post-Meeting Minutes - CCM_Feb19_2025 - English.pdf
d.
Bi-Weekly Report on Disbursements.
1. Staff Report-Report on Cash Distributions 2.8.2025-2.21.2025.pdf
2. Attachment A - Cash Disbursements 2.8.25-2.21.25.pdf Moved by:
Matthews
Seconded by:
Schaefer
It is recommended that the Council approve the report on disbursements listing for the period
February 8
, 2025, through February
21 , 2025.
e.
Adopt Resolution No. 245-37 Directing the Transactions and Use Tax Oversight Committee to Provide Fiscal Accountability for Measure H.
1. Staff Report - Adopt Resolution No. 245-37 Directing TUTOC to Provide Fiscal Accountability for Measure H.pdf
2. Attachment A - Resolution No. 245-37 Directing TUTOC to Provide Fiscal Accountability for Measure H.pdf Moved by:
Matthews
Seconded by:
Schaefer
It is recommended that the Council adopt Resolution No. 245-37 directing the Transactions and Use Tax Oversight Committee to provide fiscal accountability for Measure H.
f.
Amend the Contract for the 2024 Timber Harvest (Logging & Log Hauling) with Ford Logging, Inc. (dba Pacific Earthscape) in the Amount of $16,607.86; and Authorize the City Manager to Execute all Applicable Documents.
1. Staff Report - Amend 2024 Timber Harvest Contract to Ford Logging, Inc. in the Amount of $16,607.86.pdf
2. Attachment A - Ford Logging (dba Pacific Earthscape) 2024 Logging Contract Amendment.pdf Moved by:
Matthews
Seconded by:
Schaefer
It is recommended that the Council amend the contract for the 2024 Timber Harvest (Logging & Log Hauling) with Ford Logging, Inc. (dba Pacific Earthscape) in the amount of $16,607.86; and authorize the City Manager to execute all applicable documents.
g.
Adopt Resolution No. 245-36 Incorporating a List of Projects for Fiscal Year 2025-2026 to be Funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act.
1. Staff Report - Adopt Resolution No. 245-36 Adopting a List of Projects funded by SB 1.pdf
2. Attachment A - Resolution No. 245-36 FY 25-26 SB 1 Project List.pdf Moved by:
Matthews
Seconded by:
Schaefer
It is recommended that the Council adopt Resolution No. 245-36 incorporating a list of projects for fiscal year 2025-2026 to be funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act.
h.
Adopt Resolution No. 245-30 Amending Class and Pay for OE3 Represented Employees to Include the Discontinuance of the Transit Operations Assistant and Transit Bus Driver Classifications and Authorize the Deletion of One Filled Full-Time Position.
1. Staff Report - Deletion of Transit Position and Adopt Resolution No 245-30 Amending Class and Pay for OE3 Employees.pdf
2. Attachment A - Reso 245-30 OE3 Class Pay.pdf
Moved by:
Matthews
Seconded by:
Schaefer
It is recommended that the Council adopt Resolution No 245-30 amending the classification and pay for employees represented by Operating Engineers Local 3 (OE3) to include the discontinuance of the Transit Operations Assistant and Transit Bus Driver classifications and authorizing the deletion of one filled full-time Transit Operations Assistant position using the procedures outlined in the City’s Personnel Rules and Regulations, Separation from the Classified Service (Section XII) and the OE3 Memorandum of Understanding, Layoff (Article XII).
i.
Approve a Letter of Support for Assembly Bill 263 Regarding Emergency Regulations to Remain in Effect for Scott and Shasta River Instream Flows; and Authorize the Mayor to Execute All Applicable Documents.
1. Staff Report - Approve Sending a Letter of Support for AB 263.pdf
2. Attachment A - AB 263 Letter of Support--City of Arcata.pdf
3. Attachment B - AB 263 Fact Sheet.pdf
Moved by:
Matthews
Seconded by:
Schaefer
It is recommended that the Council approve sending a letter of support for AB 263, which would allow the emergency regulations adopted by the State Water Resources Control Board (SWRCB), that are currently in place on the Scott and Shasta River Watersheds to remain in effect until permanent rules establishing and implementing long-term instream flow requirements are adopted. This item would authorize the Mayor to sign a letter indicating the City’s support for AB 263.
j.
Request the Annual Engineer's Report and Preparation of Notices to Declare the City's Intention to Continue to Levy and Collect from Existing Assessment Districts to Include Mad River Parkway Business Center, Windsong Subdivision, and Janes Creek Meadow.
1. Staff Report - Request Annual Engineer Report and Prepare Notices for Intended Assessments of 3 Assessment Districts.pdf
2. Attachment A - 2025-2026 MRBP - Engineers Report_ DRAFT.pdf
3. Attachment B - 2025-2026 Windsong - Engineers Report_ DRAFT.pdf
4. Attachment C - 2025-2026-Janes Creek Meadows - Engineers Report_DRAFT.pdf Moved by:
Matthews
Seconded by:
Schaefer
It is recommended that the Council request the annual Engineer’s Report and preparation of notices to declare the City’s intention to continue to levy and collect assessments of existing assessment districts to include Mad River Parkway Business Center Landscape Maintenance Assessment District, Windsong Subdivision Landscape Maintenance Assessment District and Janes Creek Meadow Landscape Maintenance Assessment District.
10. OLD BUSINESS
a.
Consider Adopting Resolution No. 245-35, A Resolution of the City Council of the City of Arcata Accepting the Mid-Year Budget Review and Approving Budget Revisions for Fiscal Year 2024-25.
1. Staff Report - Adopt Resolution No.245-35, Approving Budget Revisions for the Fiscal Year 2024-25.pdf
2. Attachment A - Mid-Year Budget Resolution 245-35.pdf
3. Attachment B - Exhibit to Resolution No. 245-35.pdf
4. Attachment C.1 - Supplemental Request Convert PT Positions to 1 FT Finance.pdf
5. Attachment C.2 - Supplemental Request ACC Roof.pdf
6. Attachment C.3 - Supplemental Request Encampment and Dumping Cleanup.pdf
7. Attachment C.4 - Supplemental Request Facility Crew Leader FT Position.pdf
8. Attachment C.5 - Supplemental Request Foodworks Suite Remodel.pdf
9. Attachment C.6 - Supplemental Request Utilities Analyst FT Position.pdf
10. Attachment C.7 - Supplemental Request Water Wastewater Rate Study.pdf
11. Attachment C.8 - Supplemental Request ACC Doors (ADA).pdf Finance Director Miller provided a mid-year budget overview with a summary of adjustments for approval during the meeting. She explained that the mid-year budget was 7.6% more than the previous year due to a few different reasons regarding personnel. She noted that reserves would still meet requirements with the proposed adjustments and went on to review the fund balance history and outline next steps for the upcoming fiscal year.
Finance Director Miller and City Manager Perry responded to comments and inquiries from the Council.
Mayor Stillman invited public.
There being none, Mayor Stillman closed the public comment period.
ON MOTION BY MATTHEWS, SECONDED BY SCHEFER, AND WITH A UNANIMOUS ROLL CALL VOTE, THE COUNCIL ADOPTED RESOLUTION NO. 245-35, ACCEPTING THE PROPOSED MID-YEAR BUDGET REVISIONS FOR FISCAL YEAR 2024-25. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
Moved by:
Matthews
Seconded by:
Schaefer
Adopt Resolution 245-35, accepting the proposed Mid-Year Budget Revisions for Fiscal Year 2024-25.
b.
Approve a Contract in the Amount of $125,375 to Bartle Wells Associates for Water and Wastewater Rates and Capacity Charge Studies and an Indirect Cost Allocation Plan.
1. Staff Report-Approve $125,375 to Bartle Wells Associates; and Authorize the City Manager to Execute All Applicable Docs.pdf
2. A. - Agreement with Bartle Wells Associates for Water and Wastewater Rates Capacity Charge Studies, and Indirect Cost Plan_.pdf Finance Director Miller provided an overview of what Bartle Wells would do as part of the proposed study, touching on conducting comparisons with other agencies and evaluating the equity of rates. She detailed that they would come back and present results to both the public and the Council which would include noticing and a public hearing process.
Finance Director Miller responded to comments and inquiries from the Council.
Mayor Stillman invited public comment.
There being none, Mayor Stillman closed the public comment period.
ON MOTION BY SCHAEFER, SECONDED BY MATTHEWS, AND WITH A UNANIMOUS ROLL CALL VOTE, THE COUNCIL APPROVED A CONTRACT IN THE AMOUNT OF $125,375 TO BARTLE WELLS ASSOCIATES FOR WATER AND WASTEWATER RATES AND CAPACITY CHARGE STUDIES AND AN INDIRECT COST ALLOCATION PLAN; AND AUTHORIZED THE CITY MANAGER TO EXECUTE ALL APPLICABLE DOCUMENTS. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
Moved by:
Schaefer
Seconded by:
Matthews
Approve a contract in the amount of $125,375 to Bartle Wells Associates for water and wastewater rates and capacity charge studies and an indirect cost allocation plan; and authorize the City Manager to execute all applicable documents.
11. NEW BUSINESS
a.
Consider Sponsorship of Kinetic Universe’s Kinetic Grand Championship Race Planned on the Arcata Plaza on May 24, 2025.
1. Staff Report - Sponsorship for Kinetic Sculpture Race .pdf
2. Attachment A - Kinetic Grand Championship Letter to Council dated January 8, 2025_Redacted.pdf This item was moved to just before the Consent Calendar due to an agenda modification made by the Council at the beginning of the meeting.
It is recommended that the Council approve a sponsorship for the Kinetic Universe’s Kinetic Grand Championship Race in an amount equivalent to the Plaza event fees of $1,300 for the sculpture race to be held on the Arcata Plaza on May 24, 2025.
12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
Mayor Stillman invited public comment.
Public Comment:
Tricia Murphy, and Shannon Townsend.
Mayor Stillman closed the oral and written communications [continued] period.
13. COUNCIL REPORTS
Presenters:
White, Atkins-Salazar, Schaefer, Matthews, and Stillman.
14. ADJOURNMENT
The meeting was adjourned at 7:48 p.m.
Respectfully submitted,