CITY OF ARCATA
CITY COUNCIL MEETING
AGENDA
Wednesday, July 16, 2025, 6:00 p.m.
Council Chamber
736 F Street, Arcata
Special accommodations for the disabled who attend City meetings can be made in advance by contacting the City Clerk at 822-5953. Assistive listening devices are available. _____________________________________________________________________________________ Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the City Council, including those received less than 72 hours prior to the City Council meeting, will be made available for public inspection in the agenda binder located on the counter in the lobby at Arcata City Hall, 736 F Street, during normal business hours, and on the City's website at www.cityofarcata.org.
PLEASE NOTE: Speakers wishing to distribute materials to the City Council at the meeting are requested to provide 10 copies to the City Clerk.
_____________________________________________________________________________________ How to Observe and Participate in the Meeting:
Observe:
Members of the public can attend the meeting in person or observe the meeting on Zoom (see below), on Access Humboldt Channel 10, online by visiting www.cityofarcata.org and clicking on the See Live Meetings, Agendas, and Archives button on the home page, or on the City’s YouTube channel at https://www.youtube.com/c/CityofArcataCA
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1. LAND ACKNOWLEDGMENT
2. FLAG SALUTE
3. ROLL CALL
4. CEREMONIAL MATTERS
5. REPORT BY COMMISSION/COMMITTEE
6. STAFF REPORTS
All reports shall be specifically limited to City business and shall not request or lead to action by the Council at this meeting.
a. Receive a Report from Assistant City Manager Tabatha Miller Regarding a Possible Transient Occupancy Tax (TOT) Revenue Sharing Program.
b. Other Staff Reports.
7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. This early section of public comment is limited to 15-minutes and speakers are limited to 2 minutes each. If you prefer to have a full 3 minutes of time for your public comment, this item is continued at the end of the meeting under item 12 where speakers are granted 3 minutes. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements. There will also be a time to provide public comment specific to each item when that item is being reviewed by the Council.
8. N/A
9. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Council members can request that an item be removed for separate discussion.
Members of the public may comment on any items remaining on the consent calendar in the comment period before the vote.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Special Meeting of June 18, 2025. c. Approve the Minutes of the City Council Meeting of June 18, 2025. d. Approve the Minutes of the City Council Special Meeting of June 30, 2025. e. Approve the Minutes of the City Council Special Meeting Study Session of June 30, 2025. f. Bi-Weekly Report on Disbursements.
July 16, 2025- City Council Agenda
g. Adopt Ordinance No. 1580, An Ordinance of the City Council of the City of Arcata, Adding Section 3200 to Designate Fire Hazard Severity Zones to Chapter 1, Fire Prevention and Fire Protection, Of Title III, Public Safety, of the Arcata Municipal Code. h. Accept a Donation of $5,000 from the Friends of the Arcata Marsh for the Marsh Groundskeeper/Forest Technician Position.
i. Approve the Project Plans and Award a Construction Contract for the Arcata Community Center Roofing and Solar Project to Michael A. Roberts Construction in the Amount of $554,528.02; and Approve Necessary and Associated Related Actions. j. Award a Contract in the Amount of $89,246 to Cal Poly Humboldt Sponsored Programs Foundation for Academic/Engineering Services at the Arcata Wastewater Treatment Facility; and Authorize the City Manager to Add Contingency to and Execute the Contract. k. Adopt Resolution No. 256-01 Approving the Fiscal Year 2025/2026 Annual Report on Stormwater Drainage Maintenance Fee for All Non-Tax-Exempt Parcels and Directing That Said Fee be Collected Through the Property Tax Rolls for Fiscal Year 2025/2026. l. Adopt Resolution No. 245-48 to Amend Management and Confidential Class and Pay; and Adopt Resolution No. 245-49 to Amend Management and Confidential Supplemental Compensation and Benefits.
m. Adopt the Fiscal Year 2025/2026 Legislative Platform.
10. OLD BUSINESS
11. NEW BUSINESS
a. Consider Approval of an Agreement with Humboldt Made to Host the Arcata Friday Night Market in September 2025.
b. Initiate Adoption of the Comprehensive Update to the City’s Local Coastal Program - Statutorily Exempt from the California Environmental Quality Act (CEQA Guidelines Sec. 15265).
c. Consider Adopting Resolution No. 256-03 to Authorize Establishing a Public Agency Retirement Services (PARS) 115 Trust to Prefund City Pension Obligations.
12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. Speakers will be limited to 3 minutes each. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements.
13. COUNCIL REPORTS
All reports shall be specifically limited to items relating to City business and shall not request or lead to action by the Council at this meeting.
14. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS
a. Confirm a Joint Study Session with the Board of Directors for the Arcata Fire District for July 30, 2025, at 3:30 p.m. in the Council Chamber.
15. CLOSED SESSION
16. CLOSED SESSION REPORTS
17. ADJOURNMENT
July 16, 2025- City Council Agenda
Other than items continued or tabled to a date certain, the Council may, by majority vote, continue all matters not completed by 10:30 p.m.
July 16, 2025- City Council Agenda
1 CITY OF ARCATA
SPECIAL CITY COUNCIL MEETING
MINUTES
June 18, 2025, 5:30 p.m.
City Manager's Conference Room
736 F Street, Arcata
Present: Mayor Stillman, Vice Mayor White, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Staff Present: City Manager Perry, Assistant City Manager Miller, Human Resources/Administrative Services Director Vink
A special meeting of the City Council of the City of Arcata was held on the above date at 5:30 p.m. with Mayor Stillman presiding. Notice of this meeting was posted on June 13, 2025.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Stillman called the meeting to order at 5:30 p.m.
2. PUBLIC COMMENT
Mayor Stillman invited public comment.
There being none, Mayor Stillman closed the public comment period.
3. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 (One Item). Employee Organization: International Union of Operating Engineers Local No. 3. Agency Negotiator: Keira Vink.
The Council met in closed session in the City Manager's Conference Room.
4. CLOSED SESSION REPORTS
a. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 (One Item). Employee Organization: International Union of Operating Engineers Local No. 3. Agency Negotiator: Keira Vink.
The Council returned to the Chamber at 5:49 p.m.
Recess: The Council recessed from 5:49 p.m. to 6:00 p.m.
2 Mayor Stillman stated that there was nothing to report out for this closed session item.
5. ADJOURNMENT
The meeting was adjourned at 6:00 p.m.
Respectfully submitted,
Rhea Varley
City Clerk
1 CITY OF ARCATA
CITY COUNCIL MEETING
MINUTES
June 18, 2025, 6:00 p.m.
Council Chamber
736 F Street, Arcata
Present: Mayor Stillman, Vice Mayor White, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Staff Present: City Manager Perry, Assistant City Manager Miller, City Attorney White (via teleconference), City Engineer Khatri, Director of Community Development Loya, Director of Environmental Services Sinkhorn, Deputy Director of Environmental Services—Community Services Benvie, IT and Digital Media Specialist Carrillo, City Clerk Varley
A regular meeting of the City Council of the City of Arcata took place on the above date at 6:00 p.m. as a hybrid meeting, via teleconference utilizing Zoom Video Communications, and in person, with Mayor Stillman presiding. Notice of this meeting was posted on June 13, 2025.
_____________________________________________________________________
1. LAND ACKNOWLEDGMENT
Mayor Stillman read a statement acknowledging that Arcata sat on ancestral Wiyot land.
2. FLAG SALUTE
Mayor Stillman led the Pledge of Allegiance.
3. CEREMONIAL MATTERS
a. Proclamation in Recognition of Juneteenth, June 19, 2025.
Vice Mayor White read the proclamation and presented it to Lexxi Reed and Rosemary Grady with Black Humboldt.
b. Proclamation in Celebration of the Fourth of July Jubilee, July 4, 2025.
Councilmember Matthews read the proclamation and presented it to Board Secretary of the Arcata Chamber of Commerce, Ashley Osia.
4. STAFF REPORTS
2 a. Receive an Update from Juvenile Diversion Counselor, Leah Valdivia, Regarding the Arcata Police Department's Juvenile Diversion Program.
Juvenile Diversion Counselor Leah Valdivia presented regarding the City's Juvenile Diversion Program touching on the program's purpose, referrals, accountability counseling, projects and partnerships. She concluded with an overview of the program's six-month plan.
b. Other Staff Reports.
None were received at this time.
5. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] Mayor Stillman invited public comment.
Public Comment: Daniel Pacheco Sanchez, Abraham, Cynthia Potente, Fareed Ahmed, Daniel Shahin, Shawn Leon, and Ellen P.
Mayor Stillman closed the oral and written communications [early - time limited] period.
6. CONSENT CALENDAR
Mayor Stillman invited public comment.
Public Comment: Joanne McGarry addressed the Council regarding Items E, F, and G.
Mayor Stillman closed the public comment period.
ON MOTION BY ATKINS-SALAZAR, SECONDED BY SCHAEFER, AND
WITH A UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED THE
CONSENT CALENDAR [FOR JUNE 18, 2025, AS PRESENTED, ITEMS A THROUGH G]. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for Any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Special Meeting of June 4, 2025. c. Approve the Minutes of the City Council Meeting of June 4, 2025. d. Bi-Weekly Report on Disbursements.
e. Approve a Revised Hiring and Recruitment Incentive Program Administrative Policy to Include Out of State Lateral Police Officers and the Classifications of Sergeant, Lieutenant, and Police Chief. f. Reassign Planning Commission Chair, Scott Davies, to a Resident Member; and Reappoint Commissioner Amanda Hickey to the Planning Commission as an At Large Member for a Term Expiring March 31, 2027, Pursuant to Arcata Municipal Code Sec. 2202.B.
3 g. Approve Purchase of Water Meter Boxes from PACE Supply Corp. in the Amount of $143,907.12; and Approve Necessary and Associated Related Actions.
7. OLD BUSINESS
a. Public Hearing to Receive Public Comment on the Roger’s Garage Affordable Housing Project.
Director of Community Development Loya announced that no action would be taken at this meeting due to new information impacting the California Environmental Quality Act (CEQA) process. He said that the City would be taking a step back to reassess the environmental impact and recommended that the Council receive public comment.
Councilmember Atkins-Salazar announced that she needed to recuse herself from the matter due to her husband having future involvement in the project, she left the Chamber at 6:58 p.m.
Mayor Stillman opened the public hearing.
Public Comment:
Due to varying concerns including the project's CEQA exemption, location, design, proximity to school, funding, site contamination, health safety risk, and traffic impacts; the following members of the public expressed opposition to the proposed project:
An unidentified member of audience, Kevin, an unidentified member of the audience, Lynn Roberts, Michelle Warner, Jeanette Wilson, Fareed Ahmed, Tara Moss, Alan Cook, Jim Hartshorn, Kevin Johnson, Kari Samlaska, Erin Bennett, Joe Serene, Joanne McGarry, Lisa Brown, and Megan Davis.
For reasons touching on economic diversity, the project's location, legal obligations for housing, current housing availability limitations, and environmental remediation; the following members of the public spoke in favor of the proposed project:
Cristin Kenyon, Rebecca Smith, and Genevieve Serna.
Mayor Stillman closed the public hearing.
No action was taken.
Councilmember Atkins-Salazar reentered the Chamber at 7:55 p.m.
RECESS: the Council recessed from 7:55 p.m. to 8:02 p.m.
8. NEW BUSINESS
a. Public Hearing to Consider Adopting Resolution No. 245-56 Confirming the Report of 2024 Lien Letter Recipients of Delinquent Garbage Account Fees.
4 Deputy Director of Environmental Services—Community Services Benvie gave a presentation explaining that Recology provided curbside property waste and that landowners were ultimately responsible for paying the bills for it. She said those who did not pay after notices were sent out were placed on a Lien List to be recorded with the County after the July deadline.
Mayor Stillman opened the public hearing.
There being no public comment, Mayor Stillman closed the public hearing.
MATTHEWS MOVED AND SCHAEFER SECONDED TO ADOPT
RESOLUTION NO. 245-56 CONFIRMING THE REPORT OF 2024 LIEN LETTER RECIPIENTS OF DELINQUENT GARBAGE ACCOUNT FEES.
Deputy Director Benvie responded to inquiries and comments from the Council.
THE MOTION PASSED ON A UNANIMOUS VOICE VOTE. AYES:
STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER.
NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
b. Public Hearing to Consider Adopting Resolution No. 245-55 Authorizing Application for Community Development Block Grant Program Income for Business Assistance and Microenterprise Programs (Not Subject to the California Environmental Quality Act [CEQA]).
Director of Community Development Loya reported that this action item would authorize the City to apply for local Community Development Block Grant Program income to add it to an existing open grant that would be closing the following year for business assistance and microenterprise loans.
Mayor Stillman opened the public hearing.
Public Comment: Joanne McGarry asked what examples would not be subject to CEQA and stated that she wanted to support business and microenterprise.
Mayor Stillman closed the public hearing.
Director Loya responded to inquiries and comments from the Council.
ON MOTION BY SCHAEFER, SECONDED BY MATTHEWS, AND
WITH A UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED
RESOLUTION NO. 245-55 AUTHORIZING APPLICATION FOR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME
FOR BUSINESS ASSISTANCE AND MICROENTERPRISE PROGRAMS
NOT SUBJECT TO CEQA. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.
ABSTENTIONS: NONE.
c. Public Hearing to Consider Establishing the Fiscal Year (FY) 2025/2026 Appropriations Limit (“Gann Limit”) and Revising the FY 2024/2025 Appropriations Limit.
5 Mayor Stillman opened the public hearing.
Assistant City Manager Miller presented regarding the Appropriations (Gann) Limit. She explained that the 2024/2025 limit needed to be revised before proceeding due to an error in the past resolution. She reviewed the 2024/2025 Appropriations Limit, sharing that the limit was $20,349,412. She said that the Appropriations Limit for Fiscal Year 2025/2026 was about an 8.2% increase to $22,019,469.
Mayor Stillman invited public comment.
Public comment: An unidentified member of the audience asked if 1,000 housing units were included in the Gann Limit.
Mayor Stillman closed the public hearing.
Director Miller responded to inquiries and comments from the Council.
ON MOTION BY SCHAEFER, SECONDED BY MATTHEWS, AND
WITH A UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED
RESOLUTION NO. 245-52 ESTABLISHING THE FISCAL YEAR 25/26 APPROPRIATIONS LIMIT; AND ADOPTED RESOLUTION NO. 245-54 REVISING THE 24/25 APPROPRIATIONS LIMIT. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE.
ABSENT: NONE. ABSTENTIONS: NONE.
d. Public Hearing to Adopt Resolution No. 245-53 Adopting the Fiscal Year 2025/2026 Proposed Budget.
Mayor Stillman opened the public hearing.
Assistant City Manager Miller provided an overview of the proposed budget explaining that three study sessions had occurred to date for it. She reviewed Council Priority Projects and the proposed numbers for the total budget.
Mayor Stillman invited public comment.
Public Comment: Joanne McGarry spoke about the benefit of Tenant-Based Rental Assistance. She said the funds were ending which would have an impact on her and spoke in favor of keeping people in safe spaces to live.
Mayor Stillman closed the public hearing.
Director Miller responded to inquiries and comments from the Council.
ON MOTION BY MATTHEWS, SECONDED BY WHITE, AND WITH A
UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED RESOLUTION
NO. 245-53 ADOPTING THE FISCAL YEAR 2025/26 PROPOSED
BUDGET. AYES: STILLMAN, WHITE, ATKINS-SALAZAR,
MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.
ABSTENTIONS: NONE.
6 e. Introduce Ordinance No. 1580, An Ordinance of the City Council of the City of Arcata Adding Section 3200 to Designate Fire Hazard Severity Zones to Chapter 1, Fire Prevention and Fire Protection, of Title III, Public Safety, of the Arcata Municipal Code.
Director of Environmental Services Sinkhorn gave a presentation reporting that CAL FIRE now required agencies in local responsibility areas to adopt a map if there was a moderate or high fire severity. She shared Arcata's fire hazard severity zones, explained that the map had been released to the public, and noted that the jurisdiction could only raise fire hazard severity if making an amendment.
Mayor Stillman opened the public hearing.
Public Comment: An unidentified member of the audience spoke in support of the fire department.
Mayor Stillman closed the public hearing.
Director Sinkhorn responded to inquiries and comments from the Council.
ON MOTION BY ATKINS-SALAZAR, SECONDED BY MATTHEWS,
AND WITH A UNANIMOUS VOICE VOTE, THE COUNCIL
INTRODUCED ORDINANCE NO. 1580, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCATA ADDING SECTION 3200 TO
DESIGNATE FIRE HAZARD SEVERITY ZONES TO CHAPTER 1, FIRE
PREVENTION AND FIRE PROTECTION, OF TITLE III, PUBLIC
SAFETY, OF THE ARCATA MUNICIPAL CODE. AYES: STILLMAN,
WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE.
ABSENT: NONE. ABSTENTIONS: NONE.
9. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
Mayor Stillman invited public comment.
Public Comment: Tricia Murphy, Ella, Jody, Joanne McGarry, Alice Finen, Gene Ameduri, Cate, Ryan, and Ramira.
Mayor Stillman closed the oral and written communications [continued] period.
10. COUNCIL REPORTS
Presenters: Atkins-Salazar, Stillman, White, Matthews, and Schaefer.
11. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS
a. Cancel the July 2, 2025, City Council Meeting.
BY GENERAL CONSENSUS THE COUNCIL CANCELLED THE JULY 2,
2025, CITY COUNCIL MEETING.
b. Confirm a Joint Study Session with the Planning Commission for June 30, 2025, at 5:30 p.m. in the Council Chamber.
7 BY GENERAL CONSENSUS, THE COUNCIL CONFIRMED A JOINT
STUDY SESSION WITH THE PLANNING COMMISSION FOR JUNE 30, 2025, AT 5:30 P.M. IN THE COUNCIL CHAMBER.
c. Confirm a Joint Study Session with the Board of Directors for the Arcata Fire District for July 30, 2025, at 3:30 p.m. in the Council Chamber.
BY GENERAL CONSENSUS, THE COUNCIL CONFIRMED A JOINT
STUDY SESSION WITH THE BOARD OF DIRECTORS FOR THE
ARCATA FIRE DISTRICT FOR JULY 30, 2025, AT 3:30 P.M. IN THE COUNCIL CHAMBER.
12. ADJOURNMENT
The meeting was adjourned at 9:43 p.m.
Respectfully submitted,
Rhea Varley
City Clerk
1 CITY OF ARCATA
SPECIAL CITY COUNCIL MEETING
MINUTES
Date:
Location:
June 30, 2025, 5:15 p.m.
Council Chamber
736 F Street, Arcata
Present: Mayor Stillman, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Absent: Vice Mayor White
Staff Present: City Manager Perry, Assistant City Manager Miller, City Engineer Khatri, Human Resources/Administrative Services Director Vink, City Clerk Varley
_____________________________________________________________________
1. CALL TO ORDER
Mayor Stillman called the meeting to order at 5:15 p.m.
2. PUBLIC COMMENT
Mayor Stillman invited public comment.
There being none, Mayor Stillman closed the public comment period.
3. CONSENT CALENDAR
Mayor Stillman invited public comment.
There being none, Mayor Stillman closed the public comment period.
ON MOTION BY SCHAEFER, SECONDED BY MATTHEWS, AND WITH A
FOUR-TO-ZERO VOICE VOTE WITH ONE ABSENCE, THE COUNCIL
ADOPTED THE CONSENT CALENDAR [FOR JUNE 30, 2025, AS PRESENTED, ITEMS A–B]. AYES: STILLMAN, ATKINS-SALAZAR, MATTHEWS,
SCHAEFER. NOES: NONE. ABSENT: WHITE. ABSTENTIONS: NONE. a. Bi-Weekly Report on Disbursements.
b. Adopt the Successor Memorandum of Understanding for July 1, 2025–June 30, 2027, and Resolution No. 245-51 Amending Class and Pay for
2 International Union of Operating Engineers Local No. 3 Represented Employees; and Authorize Mayor to Execute Documents.
4. ADJOURNMENT
The meeting was adjourned at 5:17 p.m.
Respectfully submitted,
Rhea Varley
City Clerk
1 CITY OF ARCATA
SPECIAL CITY COUNCIL MEETING STUDY SESSION
MINUTES
June 30, 2025, 5:30 p.m.
Council Chamber
736 F Street, Arcata
Present: Mayor Stillman, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Absent: Vice Mayor White
Staff Present: City Manager Perry, Director of Community Development Loya, Deputy Director of Community Development Dart, Building Official Bishop, City Clerk Varley
Planning Commissioners Present: Chair Davies, Vice Chair Simmons, Commissioner Lehman, Commissioner Strickland, and Commissioner Tangney.
A special meeting of the City Council of the City of Arcata was held on the above date at 5:30 p.m. with Mayor Stillman presiding. This was a Joint Study Session with the City Council and the Planning Commission. Notice of this meeting was posted on June 27, 2025. _____________________________________________________________________
1. CALL TO ORDER
Mayor Stillman called the meeting to order at 5:30 p.m.
2. PUBLIC COMMENT
Mayor Stillman invited public comment.
Public comment: Gregory Daggett.
Mayor Stillman closed the public comment period.
3. DISCUSSION
a. Local Coastal Program.
This item was moved and taken after Agenda Item 3-c. Single-Stair Building Reform.
2 Director of Community Development Loya presented regarding the process and timeline for adopting the Local Coastal Program. He noted that the Coastal Commission's substantive findings had not been received yet which could determine next steps.
Discussion ensued between the Council and the Planning Commission regarding remediation and building before retreat from sea level rise.
No action was taken. There was a presentation and discussion only for this item.
b. Regional Housing Needs Allocation and Housing Element Process.
This item was taken after Agenda Item 3-a. Local Coastal Program, which was moved and taken after Agenda Item 3-c.
Deputy Director of Community Development Dart provided an overview of the City's Housing Element, reviewed the City's Regional Housing Needs Allocation (RHNA) numbers, and highlighted the new information and requirements for the upcoming cycle.
Discussion ensued regarding potential site requirements and how a mandatory rezone could result in being forced to build out into green spaces.
Additional discussion was had regarding the potential RHNA numbers increase and the City's capacity to meet them.
BY GENERAL CONSENSUS, THE COUNCIL AND THE PLANNING
COMMISSION AGREED TO SUPPORT SHARED BURDEN WITHIN
THE COUNTY WHILE CONTINUING TO SUPPORT INFILL HOUSING.
c. Single-Stair Building Reform.
This item was moved and taken before Agenda Item 3-a. Local Coastal Program.
Director of Community Development Loya presented regarding single-stair building reform, explaining that reform would have units with access to windows on multiple sides, and that it allowed for footprint form factor for smaller lots. He noted that it would require added fire safety.
Building Official Bishop reported that Assembly Bill 835 had passed, instructing the State Fire Marshal to evaluate and report back by 2026. He explained that at the local level, an ordinance would need to be drafted, passed locally, and passed by the State. Additionally, he provided information regarding alternate means and methods.
Discussion ensued between the Council, the Planning Commission, and staff on how to proceed with this idea.
3 Director Loya proposed to first have staff communicate with the Arcata Fire District to determine comfort level, after which the Council could potentially adopt a policy which would be followed by outreach.
BY GENERAL CONSENSUS, THE COUNCIL DIRECTED STAFF TO
BEGIN WORK AS DIRECTOR LOYA HAD OUTLINED.
4. ADJOURNMENT
The meeting was adjourned at 7:26 p.m.
Respectfully submitted,
Rhea Varley
City Clerk
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager/Finance Director PREPARER: Tabatha Miller, Assistant City Manager/Finance Director DATE: July 16, 2025
TITLE: Bi-Weekly Report on Disbursements.
RECOMMENDATION:
It is recommended that the Council approve the report on disbursements listing for the period June 21, 2025, through July 5, 2025.
INTRODUCTION:
Pursuant to Section 37208 of the California Government Code, checks drawn in payment of demands certified by the City Finance Director as conforming to the authorized expenditures set forth in the City Council adopted budget need not be audited by the City Council prior to payment but may be presented to the City Council at the first meeting after delivery.
DISCUSSION:
The attached Disbursements Listing lists the checks and electronic payments that have been paid for the period identified above. The Finance Director certifies that the disbursements were drawn in payment of demands conforming to the adopted budget and that these demands are being presented to the City Council at its first meeting after the delivery of the checks and electronic payments BUDGET/FISCAL IMPACT:
The disbursements presented were drawn in payment of demands included within the adopted budget.
RECOMMENDED COUNCIL ACTION:
Approve the report on disbursements listing for the period of June 21, 2025, through July 5, 2025, by approving the Consent Calendar.
ATTACHMENTS:
A. Cash Disbursements 7.7.25
City of Arcata Bi-Weekly Report on Cash Distributions 6/21/2025-7/5/2025 Check # Vendor Name GL Account Amount Date Description
259404 Groszmann Heidi 204-40-21-51420 $ 340.00 6/25/2025 POST IA Course 6/9-6/11/25 Santa
Clara CA
259405 Sherrod Travis 204-40-21-51420 $ 322.00 6/25/2025 POST IA Course 5/12-5/14/25 Antioch
CA
259406 Altizer Keith 101-40-21-51500 $ 350.00 6/27/2025 FLASHLIGHT SHOES WAIST BELT 259406 Altizer Keith 101-00-00-21090 $ (5.89) 6/27/2025 FLASHLIGHT SHOES WAIST BELT 259406 Altizer Keith 101-40-21-51500 $ 5.89 6/27/2025 FLASHLIGHT SHOES WAIST BELT 259407 Andersen Mary 662-00-00-46830 $ 8,651.00 6/27/2025
LOWER LATERAL & SHORING DEPOSIT
REFUND: 2034 11TH ST
259408 Anderson Breanna 101-60-89-51400 $ 26.48 6/27/2025 REIMBURSE: CPR/FIRST AID TRAINING 259409 Avila Arturo 101-50-81-51500 $ 274.09 6/27/2025 BULL RUN MOC TOE 6" 259410 Barrier Kim 101-00-00-46331 $ 155.00 6/27/2025
REFUND: CAMP CANCELLATION KEPT
$20 CANCEL FEE
259411 Bergen Ken 661-60-64-51500 $ 0.28 6/27/2025 DANNER BOOTS MERRELL BOOTS 259411 Bergen Ken 661-60-64-51500 $ 335.28 6/27/2025 DANNER BOOTS MERRELL BOOTS 259411 Bergen Ken 101-00-00-21090 $ (0.28) 6/27/2025 DANNER BOOTS MERRELL BOOTS 259412 Bug Press 101-50-41-51770 $ 90.95 6/27/2025
REGULAR #10 ENVELOPE ORDER: ES
ENGR CMO DEPARTMENTS
259412 Bug Press 101-30-31-51770 $ 90.96 6/27/2025
REGULAR #10 ENVELOPE ORDER: ES
ENGR CMO DEPARTMENTS
259412 Bug Press 101-50-81-53300 $ 181.92 6/27/2025
REGULAR #10 ENVELOPE ORDER: ES
ENGR CMO DEPARTMENTS
259412 Bug Press 101-10-03-54200 $ 181.91 6/27/2025
REGULAR #10 ENVELOPE ORDER: ES
ENGR CMO DEPARTMENTS
259413 California Rural Water Association 661-60-64-51600 $ 1,662.00 6/27/2025
CALIFORNIA RURAL WATER
ASSOCIATION MEMBERSHIP
RENEWAL
259414 Esparza II Enrique 101-60-89-51710 $ 1,816.00 6/27/2025 PICKLEBALL (MAY-JUNE SESSION);
PICKLEBALL TUNE-UP CLASSES
259415 Euan-Estrada Jose 207-50-45-51500 $ 350.00 6/27/2025 DANNER BOOTS QUARRY 259416 Falkenstine Kent 101-40-21-51500 $ 350.00 6/27/2025 BOOTS AND GLOVES FOR SWAT 259417 Goolsbee Aleisha 101-00-00-46365 $ 67.50 6/27/2025 REFUND: CAMP CANCELLATIONS
KEPT $100 CANCEL FEES
259417 Goolsbee Aleisha 101-00-00-46331 $ 525.00 6/27/2025 REUND: CAMP CANCELLATIONS KEPT
$100 CANCEL FEES
259418 Grogan-Hurlich Naomi 101-00-00-46335 $ 80.00 6/27/2025
REFUND DUE TO CAMP
CANCELLATION KEPT $20 CANCEL
FEE
259418 Grogan-Hurlich Naomi 101-00-00-46365 $ 13.50 6/27/2025
REFUND DUE TO CAMP
CANCELLATION KEPT $20 CANCEL
FEE
259419 Grossman Mark 207-50-45-51500 $ 350.00 6/27/2025 PITTSBURG ENERGY 6" CASCADE
NEVADA PUMAUK
259420 Hinderliter De Llamas & Associ 101-20-07-51778 $ 56.73 6/27/2025 CONTRACT SERVICES: SALES APR-JUN
2025; AUDIT SERVICES-SALES TAX
259420 Hinderliter De Llamas & Associ 101-20-07-51778 $ 1,377.87 6/27/2025 CONTRACT SERVICES: SALES APR-JUN
2025; AUDIT SERVICES-SALES TAX
259421 Humboldt County Office of Education 561-00-00-24057 $ 118.66 6/27/2025 ORDER NO 3392 EQUITY ARCATA
FLYER - HAFH
259422 Humboldt Crabs 552-00-00-24022 $ 360.00 6/27/2025 DEPOSIT: EMPLOYEE ASSOC LEFT
FIELD CRABS GAME RESERVATION:
7/22
259423 Humboldt Crabs 101-40-21-54200 $ 360.00 6/27/2025 DEPOSIT: APA RIGHT FIELD CRABS
GAME RESERVATION: 7/22
259424 Humboldt Sawmill Company LLC 101-50-81-54200 $ 1,399.32 6/27/2025 REDWOOD BARK FOR PARKS 259424 Humboldt Sawmill Company LLC 101-50-81-54200 $ 6.37 6/27/2025 REDWOOD BARK FOR PARKS 259424 Humboldt Sawmill Company LLC 101-00-00-21090 $ (6.37) 6/27/2025 REDWOOD BARK FOR PARKS 259425 Kono Deja 101-00-00-46365 $ 13.50 6/27/2025
REFUND DUE TO CITY CANCELLATION
OF CAMP
259425 Kono Deja 101-00-00-46341 $ 125.00 6/27/2025
REFUND DUE TO CITY CANCELLATION
OF CAMP
259426 Johnson Victoria 101-40-21-51500 $ 337.85 6/27/2025
UNIFORM SHIRTS GUARDIAN ANGEL
LIGHT SETUP
259426 Johnson Victoria 101-40-21-51500 $ 12.15 6/27/2025
UNIFORM SHIRTS GUARDIAN ANGEL
LIGHT SETUP
259426 Johnson Victoria 101-00-00-21090 $ (12.15) 6/27/2025
UNIFORM SHIRTS GUARDIAN ANGEL
LIGHT SETUP
259427 Miller Joshua 101-00-00-23070 $ 50.00 6/27/2025
DEPOSIT REFUND: PICNIC AREA
RENTAL; 6/22/25
259428 Northern CA Safety Consortium 662-60-67-51400 $ 170.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
4/24/25 SESSION
259428 Northern CA Safety Consortium 101-50-81-51400 $ 425.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
4/24/25 SESSION
259428 Northern CA Safety Consortium 207-50-45-51400 $ 85.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
4/24/25 SESSION
259428 Northern CA Safety Consortium 662-50-65-51400 $ 510.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
4/24/25 SESSION
259428 Northern CA Safety Consortium 662-60-67-51400 $ 340.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/1/25 SESSION
259428 Northern CA Safety Consortium 101-60-89-51400 $ 56.40 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/1/25 SESSION
259428 Northern CA Safety Consortium 207-50-45-51400 $ 680.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/8/25 SESSION
259428 Northern CA Safety Consortium 662-60-67-51400 $ 340.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/8/25 SESSION
259428 Northern CA Safety Consortium 664-60-73-51400 $ 85.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/8/25 SESSION
259428 Northern CA Safety Consortium 101-50-81-51400 $ 170.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/8/25 SESSION
259428 Northern CA Safety Consortium 662-50-65-51400 $ 170.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/1/25 SESSION
259428 Northern CA Safety Consortium 207-50-45-51400 $ 85.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/1/25 SESSION
259428 Northern CA Safety Consortium 101-50-81-51400 $ 255.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/1/25 SESSION
259428 Northern CA Safety Consortium 101-60-89-54200 $ 28.60 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/1/25 SESSION
259428 Northern CA Safety Consortium 664-60-73-51400 $ 170.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/1/25 SESSION
259428 Northern CA Safety Consortium 101-60-89-54200 $ 170.00 6/27/2025 ES FIRST AID/CPR CERTIFICATIONS;
5/8/25 SESSION
259429 Occu-Med LTD 101-10-15-51702 $ 677.80 6/27/2025 EXAM FOR CUMBOW A. 259430 Okey Vicki 101-00-00-44210 $ 46.00 6/27/2025
REFUND DUE TO CANCELLATION OF
PICNIC ARE RENTAL
259430 Okey Vicki 101-00-00-23070 $ 50.00 6/27/2025
REFUND DUE TO CANCELLATION OF
PICNIC ARE RENTAL
259431 Olson Matthew 101-60-89-51710 $ 138.00 6/27/2025 SUMMER JUJTISU (MAY25) 151206_EA 259432 Pacific Gas & Electric Co 212-30-11-55400 $ 4,101.30 6/27/2025 ACCT: 9015588019-9; JUN25 259432 Pacific Gas & Electric Co 101-50-81-51100 $ 58.48 6/27/2025 ACCT: 9882435832-3; JUN25 259433 Paradise Cay Publications Inc. 662-60-67-51720 $ 418.66 6/27/2025
AMIC BOOK PURCHASE FOR STORE
MERCH; JUN25
259434 Logan Luis Roselli 101-10-77-51790 $ 1,375.00 6/27/2025 RMM MARKETING & PRESS SERVICES;
JUN25
259435 Ryan Katie 101-00-00-23070 $ 50.00 6/27/2025
DEPOSIT REFUND: PICNIC ARE
RENTAL; 6/14/25
259436 Salinas Katrina 101-00-00-46365 $ 27.00 6/27/2025
REFUND DUE TO CAMP
CANCELLATIONS KEPT $40 CANCEL
FEE
259436 Salinas Katrina 101-00-00-46341 $ 310.00 6/27/2025
REFUND DUE TO CAMP
CANCELLATIONS KEPT $40 CANCEL
FEE
259437 Sanchez Efrain 101-40-21-51500 $ 450.00 6/27/2025 USED GLOCK (X3) 259438 Blue Star Gas Associates 771-50-57-54700 $ 16.16 6/27/2025 PROPANE PURCHASED TO RUN PAVER 259438 Blue Star Gas Associates 771-50-57-54700 $ 50.02 6/27/2025 PROPANE PURCHASED TO RUN PAVER 259439 Shelton John 662-60-67-51500 $ 350.00 6/27/2025
ROMEO SOGGY BROW MED RUMEO
SUPER LYT BROWN VICIOUS 8"
BROWN
259440 Sol Radiology Inc. 101-10-15-51702 $ 248.00 6/27/2025 X-RAY EXAM CHEST 1 VIEW VANDUNK
T
259441 Optimum 775-10-71-51210 $ 381.33 6/27/2025
COMMUNITY CENTER INTERNET JUNE
2025
259442 Tippin Riley 101-00-00-14000 $ 3,362.71 6/27/2025 JUN25 ADVANCED DISABILITY
PENSION PAYMENT (ADPP)
259443 Valley Pacific Petroleum Services Inc 662-70-67-57601 $ 7,926.01 6/27/2025
WWTP UPGRADE GENERATOR
TESTING/FUELING
259444 Almquist Lumber Company 101-50-85-55400 $ 162.17 6/27/2025 BUILDINGS OPO FY24/25 259444 Almquist Lumber Company 101-50-85-55400 $ 2.23 6/27/2025 BUILDINGS OPO FY24/25 259444 Almquist Lumber Company 101-00-00-21090 $ (2.23) 6/27/2025 BUILDINGS OPO FY24/25 259445 Arcata Stationers 101-40-21-53300 $ 164.27 6/27/2025 OFFICE SUPPLIES 259445 Arcata Stationers 101-40-21-53300 $ 318.62 6/27/2025 OFFICE SUPPLIES 259446 Arcata Used Tire & Wheel 771-50-57-54600 $ 30.00 6/27/2025 open po for tires 259446 Arcata Used Tire & Wheel 771-50-57-54600 $ 37.56 6/27/2025 open po for tires 259447 AT&T 101-40-21-52522 $ 339.67 6/27/2025 CLETS LINE 259448 Brant Electric 101-50-85-51770 $ 704.64 6/27/2025 BUILDINGS OPO FY24/25 259448 Brant Electric 101-50-81-51770 $ 704.64 6/27/2025 PARKS OPO FY24/25 259448 Brant Electric 101-50-81-51770 $ 945.32 6/27/2025 PARKS OPO FY24/25 259448 Brant Electric 101-50-85-51770 $ 945.31 6/27/2025 BUILDINGS OPO FY24/25 259449 Eureka Rubber Stamp 101-40-21-51500 $ 55.57 6/27/2025 NAME TAGS/MISC 259450 Evident Inc. 101-00-00-21090 $ (34.24) 6/27/2025 EVIDENCE SUPPLIES 259450 Evident Inc. 101-40-21-54200 $ 422.96 6/27/2025 EVIDENCE SUPPLIES 259450 Evident Inc. 101-40-21-54200 $ 34.24 6/27/2025 EVIDENCE SUPPLIES 259451 Genuine Parts Company Inc 771-50-57-54400 $ 160.73 6/27/2025 open po for parts 259451 Genuine Parts Company Inc 771-50-57-54400 $ 238.13 6/27/2025 open po for parts 259451 Genuine Parts Company Inc 771-50-57-54400 $ 22.81 6/27/2025 open po for parts 259451 Genuine Parts Company Inc 771-50-57-54400 $ 15.42 6/27/2025 open po for parts 259452 Humboldt Organic Solutions LLC 101-50-81-53800 $ 1,657.70 6/27/2025 PARKS OPO FY 24-25 259452 Humboldt Organic Solutions LLC 101-00-00-21090 $ (20.52) 6/27/2025 PARKS OPO FY 24-25 259452 Humboldt Organic Solutions LLC 101-50-81-53800 $ 3.75 6/27/2025 PARKS OPO FY 24-25 259452 Humboldt Organic Solutions LLC 101-00-00-21090 $ (3.75) 6/27/2025 PARKS OPO FY 24-25 259452 Humboldt Organic Solutions LLC 101-50-81-53800 $ 20.52 6/27/2025 PARKS OPO FY 24-25 259452 Humboldt Organic Solutions LLC 101-50-81-53800 $ 271.88 6/27/2025 PARKS OPO FY 24-25 259453 Hensels Hardware 212-30-11-55400 $ 11.01 6/27/2025 Hardware and Supplies (Foodworks) 259453 Hensels Hardware 212-30-11-55400 $ 12.77 6/27/2025 Hardware and Supplies (Foodworks) 259453 Hensels Hardware 212-30-11-55400 $ 40.97 6/27/2025 Hardware and Supplies (Foodworks) 259454 Hideaway Storage Inc. 211-30-13-58222 $ 130.00 6/27/2025 Storage Costs for MORE Program 259455 Humboldt Fasteners 101-50-81-54300 $ 396.12 6/27/2025 Parks OPO FY24/25 259455 Humboldt Fasteners 101-50-81-54200 $ 396.12 6/27/2025 Parks OPO FY24/25 - other dept.
supplies
259455 Humboldt Fasteners 771-50-57-57800 $ 396.11 6/27/2025 Parks OPO FY24/25 - small tools 259456 Cal Poly Sponsored Programs Foundation 202-60-51-51770 $ 4,253.82 6/27/2025 Jolly Giant Creek Fish Monitoring 259456 Cal Poly Sponsored Programs Foundation 662-60-67-51728 $ 7,246.14 6/27/2025 AMRI Annual Contract FY24/25 259457 Humboldt Termite & Pest Control 212-30-11-55400 $ 153.00 6/27/2025 Pest Control (Foodworks) 259458 IBS Of The Redwoods 771-50-57-54400 $ 615.08 6/27/2025 open po for batteries 259459 Kernen Construction 207-50-45-53800 $ 720.28 6/27/2025 open po for aggregate 259459 Kernen Construction 207-50-45-53800 $ 9.94 6/27/2025 open po for aggregate 259459 Kernen Construction 101-00-00-21090 $ (9.94) 6/27/2025 open po for aggregate 259459 Kernen Construction 205-60-87-54200 $ 35.53 6/27/2025 NR OPO FY24/25 259459 Kernen Construction 101-00-00-21090 $ (0.49) 6/27/2025 NR OPO FY24/25 259459 Kernen Construction 205-60-87-54200 $ 0.49 6/27/2025 NR OPO FY24/25 259460 McCampbell Analytical Inc. 210-70-48-57200 $ 1,000.00 6/27/2025 Annie & Mary Trail Sampling 259461 McCullough Construction Inc 661-70-63-57500 $ 584,214.63 6/27/2025 Steel Waterline Replacement Project 259462 Mendes Supply Co 101-50-85-53600 $ 532.04 6/27/2025 BUILDINGS OPO FY24/25 - janitorial 259462 Mendes Supply Co 212-30-11-55400 $ 75.78 6/27/2025 Cleaning Supplies and Services
(Foodworks)
259463 Miller Farms Nursery Inc 101-50-81-54300 $ 42.90 6/27/2025 Parks OPO FY24/25 - equip maint. 259463 Miller Farms Nursery Inc 101-50-81-55300 $ 71.25 6/27/2025 Parks OPO FY24/25 - equip maint. 259463 Miller Farms Nursery Inc 101-50-81-54300 $ 3,110.21 6/27/2025 Parks OPO FY24/25 - equip maint. 259463 Miller Farms Nursery Inc 101-00-00-21090 $ (42.90) 6/27/2025 Parks OPO FY24/25 - equip maint. 259464 The Mill Yard 666-60-51-57300 $ 131.69 6/27/2025 BUILDINGS OPO FY24/25 259464 The Mill Yard 666-60-51-57300 $ 118.15 6/27/2025 BUILDINGS OPO FY24/25
259464 The Mill Yard 101-50-85-55400 $ 3.31 6/27/2025 BUILDINGS OPO FY24/25 259465 Mission Linen Ind.Inc. 661-50-63-51770 $ 5.51 6/27/2025 open po for medical supply cabinet 259465 Mission Linen Ind.Inc. 207-50-45-51770 $ 5.52 6/27/2025 open po for medical supply cabinet 259465 Mission Linen Ind.Inc. 771-50-57-51500 $ 94.03 6/27/2025 open po for linen service 259466 Munimetrix Inc 101-10-05-51770 $ 99.80 6/27/2025 Munimetrix Systems 259467 Norman's Dry Cleaners 101-40-21-51500 $ 92.75 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 132.50 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 14.75 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 24.00 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 151.25 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 25.45 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 187.20 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 9.75 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 41.50 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 102.50 6/27/2025 UNIFORM CLEANING 259467 Norman's Dry Cleaners 101-40-21-51500 $ 19.50 6/27/2025 UNIFORM CLEANING 259468 The Pape Group Inc 771-50-57-54400 $ 2.36 6/27/2025 open po for parts 259468 The Pape Group Inc 101-00-00-21090 $ (2.36) 6/27/2025 open po for parts 259468 The Pape Group Inc 771-50-57-54400 $ 915.41 6/27/2025 open po for parts 259469 Playhouse Arts 224-60-81-51770 $ 238.68 6/27/2025 Playhouse Arts 2024 Call For Artists 259470 Print Project Managers 101-60-89-54200 $ 11.25 6/27/2025 10' Popup Tent w/ hardware and
printed Rec logo
259470 Print Project Managers 101-00-00-21090 $ (11.25) 6/27/2025 10' Popup Tent w/ hardware and
printed Rec logo
259470 Print Project Managers 101-60-89-54200 $ 815.63 6/27/2025 10' Popup Tent w/ hardware and
printed Rec logo
259471 Low Voltage Security Inc 212-30-11-55400 $ 271.79 6/27/2025 Locks and Keys (Foodworks) 259472 Langston Brandon 771-50-57-55100 $ 50.00 6/27/2025 rock chip windowshield 300 259473 Shred Aware LLC. 101-40-21-51770 $ 128.28 6/27/2025 SHREDDING SERVICES 259474 Tehama Tire 771-50-57-54600 $ 421.25 6/27/2025 open po for tires 259475 Thrifty Supply Company 661-50-63-53900 $ 20,870.33 6/27/2025 open po for water parts 259476 Christenson Natalie 661-00-00-21000 $ 74.12 6/27/2025 Refund Check 034823-000 3140 Saint
Louis Rd Apt C
259477 Brauner Matthew 661-00-00-21000 $ 61.78 6/27/2025 Refund Check 035254-000 1476
Beverly Dr
259478 Brichta Nicholas 661-00-00-21000 $ 0.10 6/27/2025 Refund Check 034945-000 829 18th
St Apt F
259479 Padrick Kellie 661-00-00-21000 $ 6.27 6/27/2025
Refund Check 035500-000 1260
Foster Ave Apt C
259480 American Backflow Products Co. 661-60-64-57500 $ 1,231.87 7/3/2025 OPO Complete Backflow Kits 259481 Almquist Lumber Company 101-50-81-54200 $ 2.58 7/3/2025 Parks OPO FY24/25 259481 Almquist Lumber Company 101-50-81-55400 $ 2.59 7/3/2025 Parks OPO FY24/25 259481 Almquist Lumber Company 101-50-81-54200 $ 121.95 7/3/2025 Parks OPO FY24/25 259481 Almquist Lumber Company 101-00-00-21090 $ (5.17) 7/3/2025 Parks OPO FY24/25 259481 Almquist Lumber Company 101-50-81-55400 $ 253.26 7/3/2025 Parks OPO FY24/25 259482 Arcata Chamber Of Commerce 101-10-01-52101 $ 12,500.00 7/3/2025 Multi-Year Contract for Chamber
Activities (Economic Development
259483 Arcata Stationers 101-40-21-53300 $ 1,218.36 7/3/2025 OFFICE SUPPLIES 259483 Arcata Stationers 661-60-64-53300 $ 230.26 7/3/2025 OPO Office Supplies 259483 Arcata Stationers 662-60-67-53300 $ 6.02 7/3/2025 OPO Office Supplies 259483 Arcata Stationers 101-20-07-53300 $ 149.75 7/3/2025 24-25 FY OPO Office Supplies 259484 North Edge: Business Financing & Community Develop 255-30-14-51770 $ 315.00 7/3/2025 CDBG PI Loan Servicing 259485 B & B Portable Toilets 662-60-67-55400 $ 381.11 7/3/2025 CorpYard OPO FY24/25 259485 B & B Portable Toilets 101-50-81-55600 $ 116.95 7/3/2025 Parks OPO FY24/25 259485 B & B Portable Toilets 662-60-67-55400 $ 124.06 7/3/2025 CorpYard OPO FY24/25 259485 B & B Portable Toilets 101-50-81-55600 $ 592.82 7/3/2025 Parks OPO FY24/25 259485 B & B Portable Toilets 101-50-81-55600 $ 208.61 7/3/2025 Parks OPO FY24/25 259485 B & B Portable Toilets 101-50-81-55600 $ 641.63 7/3/2025 Parks OPO FY24/25 259485 B & B Portable Toilets 662-60-67-55400 $ 295.04 7/3/2025 CorpYard OPO FY24/25 259485 B & B Portable Toilets 101-50-81-55600 $ 252.16 7/3/2025 Parks OPO FY24/25 259485 B & B Portable Toilets 101-50-81-55600 $ 178.07 7/3/2025 Parks OPO FY24/25 259485 B & B Portable Toilets 662-60-67-55400 $ 176.88 7/3/2025 CorpYard OPO FY24/25 259485 B & B Portable Toilets 101-50-81-55600 $ 240.04 7/3/2025 Parks OPO FY24/25 259486 Buddy's Auto Center 101-40-23-51762 $ 350.00 7/3/2025 AV TOWS
259486 Buddy's Auto Center 101-40-23-51762 $ 350.00 7/3/2025 AV TOWS 259486 Buddy's Auto Center 101-40-23-51762 $ 350.00 7/3/2025 AV TOWS 259487 CA Dep Of Justice 101-40-21-51770 $ 175.00 7/3/2025 BAC ANALYSIS 259488 Caltest Analytical Lab 662-60-67-51742 $ 543.40 7/3/2025 OPO WW Lab Testing and Analysis 259489 Carollo Engineers Inc. 662-70-67-57601 $ 120,560.53 7/3/2025 Construction Management &
Inspection Services as per contract
259489 Carollo Engineers Inc. 662-70-67-57601 $ 23,104.75 7/3/2025 Engineering Services for Ph1 of WWTF
Improvements Project. Contr
259490 Cummins Sales and Service 771-50-57-55100 $ 840.00 7/3/2025 open po for repairs 259491 Fedex 662-60-67-53100 $ 516.20 7/3/2025 OPO Shipping 259491 Fedex 662-60-67-53100 $ 722.57 7/3/2025 OPO Shipping 259492 GCS Environmental Equip 101-00-00-21090 $ (16.47) 7/3/2025 open po for parts 259492 GCS Environmental Equip 771-50-57-54400 $ 1,060.68 7/3/2025 open po for parts 259492 GCS Environmental Equip 771-50-57-54400 $ 16.47 7/3/2025 open po for parts 259493 Geveko Markings Inc 209-50-55-54200 $ 331.14 7/3/2025 tax 259493 Geveko Markings Inc 209-50-55-54200 $ 2,898.50 7/3/2025 white paint 259493 Geveko Markings Inc 209-50-55-54200 $ 332.00 7/3/2025 freight 259494 GHD Inc. 265-30-13-58211 $ 1,216.57 7/3/2025
Environmental Monitoring & Soil
Testing Services - LLI Site Clea
259495 Guy Rents Inc 207-50-45-55600 $ 1,146.62 7/3/2025 open po for rental equipment 259496 Highway Specialty Company Inc 771-50-57-57900 $ 1,036.70 7/3/2025 north star hot pressure washer 259496 Highway Specialty Company Inc 771-50-57-57900 $ 15,732.33 7/3/2025 north star hot pressure washer 259497 Humboldt County Clerk Recorder 101-50-41-51770 $ 15.00 7/3/2025 Copies and Fees from Humboldt
County Clerk Recorder's Office
259498 Humboldt County Info Technolog 101-40-21-51200 $ 5,000.00 7/3/2025 CLEWS CONNECTION 259499 Humboldt Fasteners 101-50-81-54200 $ 510.70 7/3/2025 Parks OPO FY24/25 - other dept.
supplies
259500 Humboldt Termite & Pest Control 212-30-11-55400 $ 153.00 7/3/2025 Pest Control (Foodworks) 259501 Oscar Larson & Associates 661-70-64-51770 $ 2,345.90 7/3/2025 Tank 4 Coating Project 259501 Oscar Larson & Associates 661-70-64-51770 $ 20,035.96 7/3/2025 Tank 4 Coating Project 259502 Maple Service Inc. 101-50-85-51770 $ 433.50 7/3/2025 BUILDINGS OPO FY24/25 259503 Mendes Supply Co 212-30-11-55400 $ 210.89 7/3/2025 Cleaning Supplies and Services
(Foodworks)
259503 Mendes Supply Co 212-30-11-55400 $ 117.19 7/3/2025 Cleaning Supplies and Services
(Foodworks)
259503 Mendes Supply Co 212-30-11-55400 $ 352.13 7/3/2025 Cleaning Supplies and Services
(Foodworks)
259504 Microbac Laboratories Inc 662-60-67-51742 $ 369.00 7/3/2025 OPO WW Lab Testing and Analysis 259504 Microbac Laboratories Inc 661-60-64-53500 $ 148.00 7/3/2025 OPO W Lab QC 259504 Microbac Laboratories Inc 662-60-67-51742 $ 359.00 7/3/2025 OPO WW Lab Testing and Analysis 259504 Microbac Laboratories Inc 662-60-67-51742 $ 316.00 7/3/2025 OPO WW Lab Testing and Analysis 259504 Microbac Laboratories Inc 662-60-67-51742 $ 275.00 7/3/2025 OPO WW Lab Testing and Analysis 259505 The Mill Yard 662-60-67-55400 $ 26.01 7/3/2025
NR OPO FY24/25 - buildings/grounds
maint.
259505 The Mill Yard 662-60-67-55400 $ 28.70 7/3/2025
NR OPO FY24/25 - buildings/grounds
maint.
259505 The Mill Yard 662-60-67-55400 $ 15.76 7/3/2025
NR OPO FY24/25 - buildings/grounds
maint.
259505 The Mill Yard 662-60-67-55400 $ 131.46 7/3/2025 OPO Building/Grounds Maintenance 259506 Mission Linen Ind.Inc. 212-30-11-55400 $ 94.24 7/3/2025 Mop/Rag Service (Foodworks) 259506 Mission Linen Ind.Inc. 212-30-11-55400 $ 94.24 7/3/2025 Mop/Rag Service (Foodworks) 259506 Mission Linen Ind.Inc. 661-60-64-51500 $ 121.24 7/3/2025 OPO Weekly Linens 259506 Mission Linen Ind.Inc. 662-60-67-54200 $ 11.03 7/3/2025 259506 Mission Linen Ind.Inc. 662-60-67-54200 $ 11.03 7/3/2025 259506 Mission Linen Ind.Inc. 662-60-67-51500 $ 121.24 7/3/2025 OPO Weekly Linens 259506 Mission Linen Ind.Inc. 207-50-45-51770 $ 5.52 7/3/2025 open po for medical supply cabinet 259506 Mission Linen Ind.Inc. 771-50-57-51500 $ 94.03 7/3/2025 open po for linen service 259506 Mission Linen Ind.Inc. 661-50-63-51770 $ 5.51 7/3/2025 open po for medical supply cabinet
259507 Mission Communications LLC 662-50-65-51770 $ 2,274.00 7/3/2025 contract with sewer monitors 259508 National Plant Services INC. 662-70-65-57500 $ 14,059.74 7/3/2025 Construction for 2024 Arcata Sanitary
Sewer CCTV Project
259509 Northern Humboldt U.H.S.D 207-50-45-51770 $ 218.79 7/3/2025 FY24/25 Veg. Maint. & Litter/Graffiti
Removal
259509 Northern Humboldt U.H.S.D 662-60-67-51770 $ 218.79 7/3/2025 FY24/25 Veg. Maint. & Litter/Graffiti
Removal
259510 American Hospital Management 101-10-15-51702 $ 685.00 7/3/2025 Occupational Health - Physicals 259510 American Hospital Management 101-10-15-51702 $ 1,557.54 7/3/2025 Occupational Health - Physicals 259510 American Hospital Management 101-10-15-51702 $ 165.21 7/3/2025 Occupational Health - Physicals 259511 The Pape Group Inc 771-50-57-54400 $ 12.45 7/3/2025 open po for parts 259511 The Pape Group Inc 101-00-00-21090 $ (12.45) 7/3/2025 open po for parts 259511 The Pape Group Inc 771-50-57-54400 $ 2,746.86 7/3/2025 open po for parts 259512 Rich's Body Shop 771-50-57-55100 $ 3,129.50 7/3/2025 repair 743 259512 Rich's Body Shop 771-50-57-55100 $ 186.60 7/3/2025 tax 259513 safetybygeorge LLC 207-50-45-51400 $ 233.33 7/3/2025 OPO Monthly Safety Trainings and
Consultations
259513 safetybygeorge LLC 662-60-67-51400 $ 233.34 7/3/2025 OPO Monthly Safety Trainings and
Consultation
259513 safetybygeorge LLC 661-60-64-51400 $ 233.33 7/3/2025 OPO Monthly Safety Trainings and
Consultation
259514 Blue Star Gas Associates 662-60-67-51770 $ 24.00 7/3/2025 OPO Hazmat/Propane Drop off 259515 Hicks Humboldt INC 101-50-85-57800 $ 2,400.25 7/3/2025 Window Coverings for ACC RW Lodge
& Lounge
259515 Hicks Humboldt INC 101-50-85-57800 $ 593.77 7/3/2025 Window Coverings for ACC RW Lodge
& Lounge
259515 Hicks Humboldt INC 101-50-85-57800 $ 2,316.92 7/3/2025 Window Coverings for ACC RW Lodge
& Lounge
259516 Shelter John 101-70-81-57613 $ 743.32 7/3/2025
Annual Contract Clean-up &
Monitoring - Carlson Park
259516 Shelter John 101-50-81-51770 $ 690.00 7/3/2025
Annual Contract Clean-up &
Monitoring - Marsh & Forest
259517 Stericycle Inc. 662-60-67-51770 $ 59.51 7/3/2025 OPO Monthly Sharps Pick up 259518 St Joseph Hospital 101-40-21-51770 $ 2,055.00 7/3/2025 SART EXAMS 259519 Tehama Tire 771-50-57-54600 $ 1,425.48 7/3/2025 open po for tires 259520 Thrifty Supply Company 662-60-67-55300 $ 1,327.50 7/3/2025 OPO Equipment Maintenance 259521 QSW LLC 211-30-13-58222 $ 643.64 7/3/2025
Relocation Expenses for MORE
Program
259522 Turf Star 771-50-57-57900 $ 32,778.73 7/3/2025
Toro UTX Sourcewell Contract Toro
031121-TTC
259522 Turf Star 771-50-57-57900 $ 50,745.68 7/3/2025 Go-4 Sourcewell 7-800-006-SW 259523 USA Blue Book 661-60-64-53500 $ 49.07 7/3/2025 OPO Lab Supplies 259523 USA Blue Book 662-60-67-51728 $ 3,714.44 7/3/2025 OPO AMRI Lab Supplies 259523 USA Blue Book 662-60-67-51728 $ 1,115.02 7/3/2025 OPO AMRI Lab Supplies 259523 USA Blue Book 662-60-67-51728 $ 33.96 7/3/2025 OPO AMRI Lab Supplies 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,838.30 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,328.81 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,076.45 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 469.12 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,503.49 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,238.84 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 251.10 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 73.83 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 622.40 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 40.54 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,415.18 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 552.72 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 570.05 7/3/2025 open po for fuel 259524 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 828.89 7/3/2025 open po for fuel 259525 Advanced Security Systems 101-50-85-51770 $ 120.00 7/3/2025 PARKS SHOP ADDITION SERVICE VISIT 259526 Aflac 101-00-00-22110 $ 737.86 7/3/2025
CAFETERIA PLAN PREMIUM
STATEMENT: JUN25
259527 Arcata Stationers 662-60-67-54200 $ 2,348.41 7/3/2025 NEW OFFICE FURNITURE 259527 Arcata Stationers 101-30-31-53300 $ 534.46 7/3/2025 OFFICE SUPPLIES 259528 Braden Leola 101-00-00-46331 $ 307.50 7/3/2025
CANCELLATION REFUND: SUMMER
CAMPS; $20 CANCEL FEE KEPT PER
CAMP
259529 Brant Electric 101-30-31-51770 $ 456.63 7/3/2025
CITY HALL DEDICATED CIRCUIT
INSTALL FOR OCE PRINTER IN ENG.
DEPT
259529 Brant Electric 101-50-41-51770 $ 456.62 7/3/2025
CITY HALL DEDICATED CIRCUIT
INSTALL FOR OCE PRINTER IN ENG.
DEPT
259530 Brown Taron 101-40-21-51500 $ 49.86 7/3/2025 SOFTSHELL JACKET 259530 Brown Taron 101-40-21-51500 $ 1.32 7/3/2025 SOFTSHELL JACKET 259530 Brown Taron 101-00-00-21090 $ (1.32) 7/3/2025 SOFTSHELL JACKET 259530 Brown Taron 101-40-21-51500 $ 4.20 7/3/2025 SOFTSHELL JACKET 259530 Brown Taron 101-00-00-21090 $ (4.20) 7/3/2025 SOFTSHELL JACKET 259530 Brown Taron 101-40-21-51500 $ 150.14 7/3/2025 SOFTSHELL JACKET 259531 Butler Amber 101-00-00-46365 $ 27.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259531 Butler Amber 101-00-00-46335 $ 155.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259532 Class Jessiah 662-50-65-51500 $ 350.00 7/3/2025
MOUNTAIN 600 4.5" BROUNW/RED
10.5; OAKLEY LIGHT BOOT COYOTE
259533 Day Management Corporation 101-40-21-54200 $ 1,076.40 7/3/2025 RADIO MAINTENANCE 259534 Friedman Gil 661-00-00-46730 $ 4,426.00 7/3/2025 WATER METER SPLIT REFUND 259535 Goldstein Gailen 101-00-00-46365 $ 13.50 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259535 Goldstein Gailen 101-00-00-46339 $ 105.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259536 Goolsbee Aleisha 101-00-00-46365 $ 13.50 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS
259536 Goolsbee Aleisha 101-00-00-46331 $ 205.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS
259537 Grooms Mandy 101-00-00-46365 $ 13.50 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259537 Grooms Mandy 101-00-00-46331 $ 155.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259538 Groszmann Heidi 101-40-21-51500 $ 218.23 7/3/2025 UNIFORM PANT EARPIECE 259538 Groszmann Heidi 101-40-21-51500 $ 2.10 7/3/2025 UNIFORM PANT EARPIECE 259538 Groszmann Heidi 101-00-00-21090 $ (2.10) 7/3/2025 UNIFORM PANT EARPIECE 259539 Hughes Rees 662-60-67-54200 $ 45.39 7/3/2025
VTS WORK DAY REIMBURSEMENT FOR
6/24/25
259540 LEAF Capital Funding LLC 775-10-71-57800 $ 8,853.23 7/3/2025 SOPHOS FIREWALL YR 4 OF 5 259541 Lopez Leandra 101-00-00-23070 $ 70.00 7/3/2025
DEPOSIT REFUND: LARSON PARK;
6/25/25
259542 Lost Coast Communications Inc. 101-60-89-51300 $ 660.00 7/3/2025
SUMMER CAMP RADIO ADVERTS FOR
JUNE25 (66 SPOTS)
259543 Magnuson Seth 207-50-45-51500 $ 350.00 7/3/2025
SHOE COVERS 6" WATERPROOF
DECK BOOTS BOONDOCK 8"
COMPOSITE
259543 Magnuson Seth 101-00-00-21090 $ (5.08) 7/3/2025
SHOE COVERS 6" WATERPROOF
DECK BOOTS BOONDOCK 8"
COMPOSITE
259543 Magnuson Seth 207-50-45-51500 $ 5.08 7/3/2025
SHOE COVERS 6" WATERPROOF
DECK BOOTS BOONDOCK 8"
COMPOSITE
259544 Maple Service Inc. 666-60-51-57300 $ 589.00 7/3/2025 1415 A OLD ARCATA RD GAS REPAIR -
RENTAL PROPERTY
259545 Okoronkwo Andrea 101-00-00-46331 $ 155.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259546 Pacific Gas & Electric Co 101-50-81-51100 $ 127.87 7/3/2025 ACCT: 4230642013-6; JUN25 259546 Pacific Gas & Electric Co 663-50-91-51100 $ 27.10 7/3/2025 ACCT: 28870200165-7; JUN25 259546 Pacific Gas & Electric Co 101-50-41-51100 $ 113.41 7/3/2025 ACCT: 1999785564-8; JUN25 259546 Pacific Gas & Electric Co 101-50-41-51100 $ 68.53 7/3/2025 ACCT: 7618650342-1; JUN25 259546 Pacific Gas & Electric Co 212-30-11-55400 $ 9,064.12 7/3/2025 ACCT: 9015588019-9; JUN25
259547 Rebound 101-00-00-23070 $ 350.40 7/3/2025
DEPOSIT REFUND: D ST RENTAL;
6/27/25
259548 Rogers Christopher 101-40-21-51500 $ 137.26 7/3/2025 MONOCULAR 259548 Rogers Christopher 101-40-21-51500 $ 0.96 7/3/2025 MONOCULAR 259548 Rogers Christopher 101-00-00-21090 $ (0.96) 7/3/2025 MONOCULAR 259549 Scott Chad 662-60-67-51500 $ 350.00 7/3/2025
BRIDGER MID-RISE & LO-RISE WORK
BOOTS
259550 Seal Emily 101-00-00-46335 $ 33.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS
259550 Seal Emily 101-00-00-46365 $ 108.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS
259550 Seal Emily 101-00-00-46331 $ 66.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS
259550 Seal Emily 101-00-00-46341 $ 33.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS
259551 Splawn Eric 101-00-00-46339 $ 30.00 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259551 Splawn Eric 101-00-00-46365 $ 13.50 7/3/2025
CANCELLATION REFUND FOR
SUMMER CAMPS; $20 CANCEL FEE
KEPT
259552 Thrifty Supply Company 101-50-81-55400 $ 522.75 7/3/2025 SPORTS COMPLEX REPAIR 259553 Vahey Andrew 662-60-67-51500 $ 159.86 7/3/2025
KEEN HIGHTRAIL WATER PROOF
SHOES
259554 Villagrana Maria 101-00-00-23070 $ 350.00 7/3/2025 DEPOSIT REFUND: COMMUNITY
CENTER RENTAL; 6/28/25
259555 Wage Works 101-00-00-22110 $ 110.00 7/3/2025 FSA MONTHLY ADMIN FEE; JUN25 259556 White Brenner LLP 101-10-09-51771 $ 13,848.46 7/3/2025
ADDITIONAL LEGAL FEES THROUGH
2/28/25
259556 White Brenner LLP 101-10-09-51771 $ 16,076.35 7/3/2025 LEGAL FEES; 5/31/25 259557 Yang Laura 101-00-00-23070 $ 500.00 7/3/2025
DEPOSIT REFUND: ARCATA
COMMUNITY CENTER; 6/8/25
259558 AmWINS Group Benefits Inc./REMIF 101-00-00-22203 $ 1,585.05 7/3/2025 AMWINS PLAN PREMIUM STATEMENT;
JUL25
259559 JJACPA Inc. 101-10-01-51775 $ 13,150.00 7/3/2025 FY24-25 AUDIT SERVICES INTERIM
AUDIT
259560 REMIF 101-00-00-22206 $ 552.05 7/3/2025 EAP INSURANCE PREMIUMS; JUL25 259561 REMIF 101-00-00-22203 $ 9.10 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(VISION); JUL25
259561 REMIF 101-00-00-22203 $ 71.60 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(DENTAL); JUL25
259561 REMIF 101-00-00-22205 $ 12,464.36 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(DENTAL); JUL25
259561 REMIF 101-00-00-22203 $ 8,553.52 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(MEDICAL); JUL25
259561 REMIF 559-00-00-24059 $ 12,979.48 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(MEDICAL); JUL25
259561 REMIF 101-00-00-22204 $ 746.94 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(VISION); JUL25
259561 REMIF 101-40-21-50990 $ (3,215.00) 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(MEDICAL); JUL25
259561 REMIF 101-00-00-22204 $ 2,302.30 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(VISION); JUL25
259561 REMIF 101-00-00-22205 $ 3,286.73 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(DENTAL); JUL25
259561 REMIF 101-00-00-22203 $ 222,760.00 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(MEDICAL); JUL25
259561 REMIF 559-00-00-24059 $ 633.27 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(DENTAL); JUL25
259561 REMIF 559-00-00-24059 $ 144.86 7/3/2025
INVOICE FOR SELF-FUNDED PLAN
(VISION); JUL25
259562 Springbrook Holding Company LLC 101-20-07-55300 $ 57,831.81 7/3/2025
ANNUAL SPRINGBROOK
SUBSCRIPTION
312009 Payroll Misc $ 1,581.03 6/27/2025
312010 Payroll Misc $ 270.47 6/27/2025
312011 Payroll Misc $ 561.26 6/27/2025
312012 Payroll Misc $ 1,839.11 6/27/2025
312013 Payroll Misc $ 818.83 6/27/2025
312014 Payroll Misc $ 448.97 6/27/2025
312015 Payroll Misc $ 339.32 6/27/2025
312016 Payroll Misc $ 57.14 6/27/2025
312017 Payroll Misc $ 367.91 6/27/2025
312018 Payroll Misc $ 496.20 6/27/2025
312019 Payroll Misc $ 593.92 6/27/2025
312020 Payroll Misc $ 692.23 6/27/2025
312021 Payroll Misc $ 424.80 6/27/2025
312022 Payroll Misc $ 631.70 6/27/2025
312023 Payroll Misc $ 582.04 6/27/2025
312024 Payroll Misc $ 433.23 6/27/2025
312025 Payroll Misc $ 152.24 6/27/2025
312026 Payroll Misc $ 566.04 6/27/2025
312027 Payroll Misc $ 331.43 6/27/2025
ACH PERS Misc $ 80,037.78 6/27/2025
ACH Payroll Deductions ACH Misc $ 190,928.12 6/27/2025
ACH CA State Disbursement Unit 101-00-00-22109 $ 92.30 6/27/2025 PR Batch 00021.06.2025 California
Child Support Order
ACH Payroll Misc $ 326,543.01 6/27/2025
Total $ 2,047,657.19
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Emily Sinkhorn, Director of Environmental Services DATE: July 16, 2025
TITLE: Adopt Ordinance No. 1580, An Ordinance of the City Council of the City of Arcata, Adding Section 3200 to Designate Fire Hazard Severity Zones to Chapter 1, Fire Prevention and Fire Protection, Of Title III, Public Safety, of the Arcata Municipal Code.
RECOMMENDATION:
It is recommended that the Council adopt Ordinance No. 1580, An Ordinance of the City Council of the City of Arcata, Adding Section 3200 to Designate Fire Hazard Severity Zones to Chapter 1, Fire Prevention and Fire Protection, Of Title III, Public Safety, of the Arcata Municipal Code.
INTRODUCTION:
CalFire is legislatively required to evaluate fire hazard severity in local responsibility areas (e.g. incorporated cities, urban regions and agricultural lands where a local government is responsible for wildfire protection). CalFire regularly updates fire hazard severity zone (FHSZ) maps for local responsibility areas, but in 2025 it became a requirement for local agencies with Moderate and/or High FHSZs to adopt CalFire’s FHSZ maps for their jurisdiction with an ordinance.
City staff have reviewed both the information from CalFire and the California Building Code to ensure that adoption of an FHSZ map for Arcata with a significant portion of the city mapped as a Moderate FHSZ would not have any unintended consequences for property owners. The City will continue to encourage property owners in the Moderate FHSZ to utilize best practices for new construction for fire hardening the exterior of homes and properties.
On June 18, 2025, the City Council voted to introduce Ordinance No. 1580.
BACKGROUND:
The latest mapping by CalFire of FHSZs within Humboldt County was released in late February 2025. CalFire’s FHSZ map for Arcata designates much of Arcata east of Highway 101 as a Moderate FHSZ including much of the Sunny Brae neighborhood and Cal Poly Humboldt campus as well as the Arcata Community Forest Tract and Sunny Brae Forest Tract. The majority of the City’s Jacoby Creek Forest Tract is mapped as a Moderate FHSZ though a sliver is designated as High FHSZ. FHSZs maps evaluate “hazard” not “risk,” and hazard is mapped from physical conditions on the ground that may create expected fire behavior over a 50-year period.
The current Arcata Municipal Code Title III Public Safety Chapter 1 Fire Prevention and Fire Protection details that all fire protection and prevention duties within the City of Arcata are the responsibility of the Arcata Fire Protection District. Adoption of Ordinance No. 1580 would amend this chapter to add a new section which designates FHSZs in Arcata as mapped by CalFire.
DISCUSSION:
The requirement for a local responsibility area (i.e. fire services provided by a local district/agency, such as Arcata Fire, and not provided by CalFire) with moderate fire severity is to adopt CalFire’s FHSZ maps so community members are informed of the hazard. There are additional requirements for local responsibility areas mapped as high fire severity (such as hazard disclosures and additional requirements in the California Building Code); however, the small portion of the Jacoby Creek Forest Tract mapped as high severity is public property zoned “Nature Resource” for which required hazard disclosures and building code requirements are not relevant.
City staff have reviewed both the information from CalFire and the California Building Code to ensure that adoption of a FHSZ map for Arcata with a significant portion of the city mapped as a moderate FHSZ would not have any unintended consequences for property owners.
The adoption of this FHSZ map will not impact insurance availability or rates as insurance companies use risk models which differ from hazard models. Additionally, FHSZ maps for local responsibility areas such as Arcata have been published by CalFire for decades; however, this is the first year that CalFire is requiring local jurisdictions to formally adopt CalFire’s mapping if a Moderate or High FHSZ is mapped within the jurisdiction. (Previously only Very High FHSZs were required for adoption within Local Responsibility Areas.) The City made the Fire Hazard Severity Zone (FHSZ) map available for public review and comment in March 2025 (https://www.cityofarcata.org/322/MapsGIS). This topic was also agendized by the Forest Management Committee at its March 13, 2025, meeting. The Forest Management Committee did not make any further recommendations to the City Council.
While members of the public can comment on the maps, per CalFire “a local agency may only increase the level of fire hazard severity . . . Fire hazard severity cannot be decreased.” As stated in the City’s General Plan policies, the City will continue to encourage property owners in the Moderate FHSZ to utilize best practices for fire hardening the exterior of homes and properties.
Staff recommends adopting the FHSZ map for Arcata as designated by CalFire.
POLICY IMPLICATIONS:
This adopted ordinance will bring the City into compliance with state regulations that local jurisdictions with Moderate, High and/or Very High FHSZs adopt the designation via local ordinance and submit the adopted ordinance to the state.
The City’s General Plan Public Safety Element has two policies relevant to this ordinance – PS-5d Management of wildland fire hazards and PS-5e Wildland fire risk reduction and defensible space around homes. The adoption of the FHSZ map is in line with these policies and is another tool to encourage property owners in the Moderate FHSZ to follow best practices for fire hardening the exterior of homes and properties.
ENVIRONMENTAL REVIEW (CEQA):
The adoption of the Fire Hazard Severity Zone Map is not considered a “Project” under CEQA.
Pursuant to Public Resources Code Section 21065, a “project” is defined as a “whole action” subject to a public agency’s discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. The adoption of the Fire Hazard Severity Zone Map is therefore not subject to CEQA.
BUDGET/FISCAL IMPACT:
This ordinance will have a minimal impact on the City’s budget. City GIS staff can ensure the FHSZ map on the City website and GIS portal remain up to date if updated by CalFire.
RECOMMENDED COUNCIL ACTION:
Motion adopt Ordinance No. 1580, An Ordinance of the City Council of the City of Arcata, Adding Section 3200 to Designate Fire Hazard Severity Zones to Chapter 1, Fire Prevention and Fire Protection, Of Title III, Public Safety, of the Arcata Municipal Code. Consent Calendar vote.
ATTACHMENTS:
A. Ordinance No. 1580
ORDINANCE NO. 1580
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCATA, ADDING SECTION 3200 TO DESIGNATE FIRE HAZARD SEVERITY ZONES TO CHAPTER 1,
FIRE PREVENTION AND FIRE PROTECTION, OF TITLE III, PUBLIC SAFETY, OF
THE ARCATA MUNICIPAL CODE
WHEREAS, California Government Code 51178 states the State Fire Marshal shall identify areas in the state as moderate, high and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas; and WHEREAS, the Fire Hazard Severity Zone (FHSZ) maps developed by the California Department of Forestry and Fire Protection (CalFire) evaluate hazard based on physical conditions of landscapes that create expected fire behavior over a 50-year period; and WHEREAS, a significant portion of eastern Arcata has been designated as a Moderate Fire Hazard Severity Zone and a small portion of the City’s Jacoby Creek Forest Tract of the Arcata Community Forest has been designated as a High Fire Hazard Severity Zone; and WHEREAS, adoption of an ordinance designating moderate and high fire hazard severity zones is necessary for the City of Arcata to comply with Senate Bill 63 (Stern, 2011), which requires the adoption of all three Fire Hazard Severity Zones classes within Local Responsibility Areas (LRAs), when previously only Very High Fire Hazard Severity Zones were required for adoption in LRAs; and
WHEREAS, the City of Arcata seeks to increase resiliency and preparedness of the community for a range of natural disasters and climate driven emergencies; and WHEREAS, adopting the Fire Hazard Severity Zone map for Arcata with areas of Moderate FHSZ within a LRA also provides an opportunity to encourage property owners to follow best management practices for home and business fire hardening, including encouraging Arcata property owners to consider utilizing elements of the California Building Code Chapter 7A focused on exterior improvements around homes/structures to decrease fire spread potential; and WHEREAS, the map, included as Exhibit A, is hereby incorporated by reference, and entitled “City of Arcata Local Responsibility Area Fire Hazard Severity Zones,” dated April 14, 2025. The map is also located electronically on the following website:
https://www.cityofarcata.org/322/MapsGIS. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCATA DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 3200 is hereby added to Chapter 1 (Fire Prevention and Fire Protection), Title III (Public Safety) of the Arcata Municipal Code as shown below by double underscore. (unchanged text is omitted and is shown by “* * *”):
* * *
SEC. 3200. Designation of Fire Hazard Severity Zones.
The City of Arcata hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178. The map is hereby incorporated by reference and entitled “City of Arcata Local Responsibility Area Fire Hazard Severity Zones,” dated April 14, 2025.
SECTION 2. SEVERABILITY. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of the ordinance. The City Council hereby declares that it would have adopted the ordinance, and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses, or phrases be declared invalid.
SECTION 3. California Environmental Quality Act (CEQA). The adoption of the Fire Hazard Severity Zone Map is not considered a “Project” under CEQA. Pursuant to Public Resources Code Section 21065, a “project” is defined as a “whole action” subject to a public agency’s discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment.
The adoption of the Fire Hazard Severity Zone Map is therefore not subject to CEQA.
SECTION 4. LIMITATION OF ACTIONS. Any action to challenge the validity or legality of any provision of this ordinance on any grounds shall be brought by court action commenced within thirty (30) days of the date of adoption of this ordinance.
SECTION 5. EFFECTIVE DATE. This ordinance shall become effective thirty (30) days from and after its final passage, provided it is published pursuant to Government Code section 36933 in a newspaper of general circulation within fifteen (15) days after its adoption.
DATE:
ATTEST: APPROVED:
City Clerk, City of Arcata Mayor, City of Arcata
CLERK’S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Ordinance No. 1580, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California on the __ day of _____, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
City Clerk, City of Arcata
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Brigitte Price, Administrative Specialist
DATE: July 16, 2025
TITLE: Accept a Donation of $5,000 from the Friends of the Arcata Marsh for the Marsh Groundskeeper/Forest Technician Position.
RECOMMENDATION:
It is recommended that the Council accept a donation of $5,000 for the Marsh Groundskeeper/Forest Technician position based at the Arcata Marsh and Wildlife Sanctuary.
INTRODUCTION:
The City periodically receives donations of cash and/or materials. It is City policy to have the City Council formally accept donations greater than $500. Additionally, the Council wishes to acknowledge and thank those individuals, businesses and organizations who contribute to making Arcata a better place to live, work and visit.
BACKGROUND:
Over the last year, the Parks and Recreation Committee, Measure A Ad-hoc Group, and Friends of the Arcata Marsh all highlighted the importance of maintenance and good stewardship of Arcata’s parks and open space areas. As the City has continued to prioritize opportunities to bolster maintenance and stewardship, the concept of a Marsh Groundskeeper was developed. The intent of this part-time position was to fit within the Forest Technician job description, with a focus on maintaining trails and open spaces areas within the Arcata Marsh and Wildlife Sanctuary. The Measure A Ad-Hoc group, along with the Parks and Recreation Committee, recommended allocating funds for a part-time Groundskeeper Position. To help bolster support for this position, Friends of the Arcata Marsh contributed $5,000.
Since this position was filled in October 2024, the Groundskeeper has focused on vegetation and trail maintenance, trail surfacing improvements, solid waste removal, invasive species removal, installation of minor recreational amenities, viewshed preservation, and volunteer workday support.
DISCUSSION:
The Friends of the Arcata Marsh (FOAM) donated a lump-sum of $5,000 towards funding the Marsh Groundskeeper position for the 2024-2025 Fiscal year.
COMMITTEE/COMMISSION REVIEW:
This position was prioritized by the Measure A Ad-hoc group as well as the Parks and Recreation Committee.
BUDGET/FISCAL IMPACT:
The $5,000 donated by FOAM was used to fund the wages for the introductory fiscal year of this position that ran from July 1, 2024, to June 30, 2025.
RECOMMENDED COUNCIL ACTION:
Motion to accept a donation of $5,000 from the Friends of the Arcata Marsh for the Marsh Groundskeeper/Forest Technician Position. Consent Calendar vote.
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Emily Benvie, Deputy Director of Environmental Services – Community Services DATE: July 16, 2025
TITLE: Approve the Project Plans and Award a Construction Contract for the Arcata Community Center Roofing and Solar Project to Michael A. Roberts Construction in the Amount of $554,528.02; and Approve Necessary and Associated Related Actions.
RECOMMENDATION:
It is recommended that the Council:
1) Approve the project plans and award a construction contract for the Arcata Community Center Roofing and Solar Project to Michael A. Roberts Construction in the amount of $554,528.02; 2) Authorize the City Engineer to increase the contract amount by up to 15 percent ($83,179.20, for a total amount not to exceed $637,707.22) to allow for any unforeseen contingencies and additional work as necessary; and
3) Authorize the City Manager to execute all applicable documents.
INTRODUCTION:
The City Council and Environmental Services Department have identified several goals and priority projects to improve City infrastructure and facilities, increase local energy independence, and provide leadership development strategies for climate change. To further these goals, this construction contract would allow the City to replace a portion of the aging roof on the Arcata Community Center and install a roof-mounted solar photovoltaic array.
BACKGROUND:
The City of Arcata is dedicated to providing climate change resiliency leadership by example. Many Council, Committee, and Department goals relate to reducing greenhouse gas emissions, decarbonizing buildings, promoting renewable energy, and developing resilient infrastructure to support the community through natural disasters and emergency response.
The Arcata Community Center (ACC) provides a welcoming space for Arcata residents, youth, seniors and families to recreate, learn and connect with one another. The ACC serves as a hub for Arcata Recreation programming, as the Humboldt Senior Resource Center's Senior Lunch Program location in Arcata, and as a facility available for private rentals. The ACC is also the designated location for emergency sheltering in Arcata in the event of disasters such as earthquakes, wildfires or Public Safety Power Shutoffs for which the City has agreements with the Red Cross, County of
Humboldt Department of Health and Human Services and PG&E. The ACC is an essential facility for the City and its residents and also provides an opportunity to demonstrate environmental stewardship and decarbonization of municipal facilities.
The Council previously authorized the City to enter into a 1% interest loan agreement with the California Energy Commission in the amount of $576,356 to support LED retrofits and installation of a roof-mounted solar photovoltaic array at the Arcata Community Center (ACC). Additionally, the Council allocated $275,000 to fund replacement of the aging roof on the ACC. The City has also recently completed a 164-kwh battery energy storage system (BESS) at the ACC funded through PGE’s Self Generation Incentive Program.
In June 2025, City staff released a bid solicitation for replacement of the existing composite shingle roof and installation of a 105kW roof mount solar array. The solar array will tie into the BESS and will allow for on-site renewable energy generation and storage. The bid included Additive Alternate #1 to install a standing seam metal roof in lieu of composite shingle.
The project plans and bid documents are available to view at the following City website under the “Related Documents” section of the bid posting : https://www.cityofarcata.org/bids.aspx?bidID=161.
DISCUSSION:
Sealed bids for construction of the roof replacement and solar installation were received until 11 AM on July 8, 2025. Two responsive bids were received before the deadline:
No. Name of Contractor
Base Bid as
Written
Base Bid as
Calculated by
Unit Prices
Additive
Alternate #1
Total = Base Bid by
Unit Prices and AA
1 Michael A. Roberts Construction $ 422,662.00 $ 422,662.00 $ 131,866.02 $ 554,528.02 2 Harbert Roofing Inc $ 646,358.00 $ 646,358.00 $ 527,397.00 $ 1,173,755.00 Please see ATTACHMENT A for an itemized bid tabulation of the bids received. As detailed in the bid documents, the bid award was determined based on the lowest base bid. Michael A. Roberts Construction provided only the extended price for bid item #5, not the unit price. This did not materially affect the bid.
It is recommended the Council award a contract to Michael A. Roberts Construction for the Base Bid and Additive Alternate #1 as the lowest responsible bidder. If a contract is presently awarded, work will commence on or after Monday, August 11, 2025, and is anticipated to be completed within 60 working days.
ENVIRONMENTAL REVIEW (CEQA):
In April 2023, as part of the authorization for the loan, City Council found the installation of a rooftop solar array to be categorically exempt based on CEQA guidelines sections 15301 as minor alterations to existing facilities that involve no expansion of an existing or former use at the site and 15303 as the installation of small new equipment on small structures.
BUDGET/FISCAL IMPACT:
The City Council allocated $275,000 as part of the FY 25/26 Capital Improvement Program to fund roof replacement at ACC. Additionally, approximately $475,000 of the total CEC loan is allocated for rooftop solar installation, which has been budgeted as part of the FY 25/26 Capital Improvement Program.
Additionally, under the provisions of the Inflation Reduction Act, tax-exempt entities will be eligible for a direct payment in lieu of a tax credit worth 30% of the total array costs for equipment put into service by December 31, 2025, a deadline set by the federal One Big Beautiful Bill Act. While this is not a component of the loan application, it will help to offset cost impacts associated with construction of the solar array and re-roof project.
RECOMMENDED COUNCIL ACTION:
Motion to:
1. Approve the project plans and award a construction contract for the Arcata Community Center Roofing and Solar Project to Michael A. Roberts Construction in the amount of $554,528.02;
2. Authorize the City Engineer to increase the contract amount by up to 15 percent ($83,179.20 for a total amount not to exceed $637,707.22) to allow for any unforeseen contingencies and additional work as necessary; and
3. Authorize the City Manager to execute all applicable documents.
Consent Calendar vote.
ATTACHMENTS:
A. Arcata Community Center Roofing and Solar Project_BID SUMMARY
Bid Summary
AgencyCity of Arcata
ProjectArcata Community Center Roofing and Solar Project Bid Opening Date: Tuesday, July 8th, 2025 11 a.m.
1 Mobilization and Demobilization 1 LS $25,000.00 $25,000.00 $8,000.00 $8,000.00 2 Composite Shigle Roof Removal and Replacement 1 LS $187,354.00 $187,354.00 $361,000.00 $361,000.00 3 Photovoltaic (PV) System 1 LS $210,069.00 $210,069.00 $277,182.00 $277,182.00 4 Arcata Community Center Sports Complex Field Light Pedestals Replacement 1 LS $0.00 $0.00 $0.00 $0.00 5 Remove and Replace 5/8" Plywood Sheathing 32 SF * $239.00 $5.50 $176.00 MATCH $422,662.00 MATCH $646,358.00
Additive Alternative #1
AA#1 Replacement of Existing Roofing with 24 GA Standing Seam Metal Roof in Lieu of Composite Shi 1 LS $0.00 $0.00 $131,866.02 $527,397.00
* Bidder provided only extended
price for Bid Item #5, no unit price.
Does not materially affect the bid.
Actual Total Additive Alternative #1 (Calculated based on submitted unit price for each item.) Total Additive Alternative #1 As Written on Submitted Bid Schedule $131,866.02 $527,397.00 Unit Price Total Unit Price Total
Item
No. Description Quantity Units
Michael A. Roberts Construction Harbert Roofing Inc
$422,662.00 $646,358.00
Unit Price Total Unit Price Total
Actual Total Base Bid (Calculated based on submitted unit price for each item.) Total Base Bid As Written on Submitted Bid Schedule
Item
No. Description Quantity Units
GRAND TOTAL (Base Bid + Additive Alternative #1) $554,528.02 $1,173,755.00
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Brigitte Price, Administrative Specialist
DATE: July 16, 2025
TITLE: Award a Contract in the Amount of $89,246 to Cal Poly Humboldt Sponsored Programs Foundation for Academic/Engineering Services at the Arcata Wastewater Treatment Facility; and Authorize the City Manager to Add Contingency to and Execute the Contract.
RECOMMENDATION:
It is recommended that the Council:
1) Award a contract in the amount of $89,246 to Cal Poly Humboldt Sponsored Programs Foundation for academic/engineering services at the Arcata Wastewater Treatment Facility with the Arcata Marsh Research Institute (AMRI);
2) Authorize the City Manager to increase the contract amount by up to three percent ($2,677.38 for a total amount not to exceed $91,923.38) to allow for any unforeseen contingencies; and 3) Authorize the City Manager to execute all applicable documents.
INTRODUCTION:
The Arcata Wastewater Treatment Facility (AWTF) is a unique and innovative system that utilizes natural treatment systems to produce secondary treated wastewater that meets discharge requirements established under the Clean Water Act and regulated by the Regional Water Quality Control Board through issuance of Waste Discharge Requirements/National Pollutant Discharge Elimination System (NPDES) Permit. Due to its uniqueness, there is limited industry standard research and literature that is applicable to the treatment system. Current operations and laboratory staff are providing process control and regulatory compliance data to support wastewater treatment operations but struggle to provide analytical support for research and development. Arcata Marsh Research Institute (AMRI) provides research support the AWTF to answer questions about the treatment system, develop treatment strategies, and make recommendations to maintain the health and efficacy of the natural treatment system.
The contract will provide research on city specified projects at the AWTF, designed to optimize treatment efficacy, provide treatment and monitoring recommendations, and provide written reports on quantitative and qualitive research that can be shared with regulatory agencies. The work will involve three Ph.D. researchers overseeing research and managing the contract through Cal Poly Sponsored Programs, one student Research Supervisor, and six student Research
Assistants. Research is conducted on a year-round basis with deliverables due on dates specified in the annually established Scope of Work.
BACKGROUND/DISCUSSION:
The Arcata Marsh Research Institute (AMRI) works with the AWTF to collect, analyze, and maintain data throughout the treatment system, with a primary focus on the oxidation ponds, treatment marshes and enhancement wetlands. Primarily staffed by Cal Poly students working under the guidance of Cal Poly Professors in the Engineering and Chemistry departments, AMRI provides a unique opportunity for students to gain real-world experience while providing the AWTF with research supported pilot studies, operational strategies, modeling studies, and design and treatment recommendations. Since its inception in 2007, AMRI has produced over 40 technical memos, ten master’s theses, and collected over 20,000 data points.
It is recommended that the Council award a research contract for AMRI’s work through the Cal Poly Sponsored Programs Foundation, which has a long-standing relationship providing research support to the AWTF. A contract with an existing research body will be more efficient and cost-effective than contracting research projects either individually or collectively to a third-party not as familiar with the treatment system. Staff recommend that it is in the public interest to award a sole-source contract for research and development.
BUDGET/FISCAL IMPACT:
The budget for this contract is within the budget allocation in the 2025/26 Fiscal Year and will be funded through the Wastewater Fund (662). If contingency funds are needed, they will be funded out of the same fund accounts.
RECOMMENDED COUNCIL ACTION:
Motion to:
1. Award a contract in the amount of $89,246 to Cal Poly Humboldt Sponsored Programs Foundation for academic/engineering services at the Arcata Wastewater Treatment Facility with the Arcata Marsh Research Institute;
2. Authorize the City Manager to increase the contract amount by up to three percent ($2,677.38 for a total amount not to exceed $91,923.38) to allow for any unforeseen contingencies; and
3. Authorize City Manager to execute all applicable documents.
Consent Calendar vote.
ATTACHMENTS:
A. AMRI Final Scope of Work - FY 25-26
B. AMRI Budget – FY 25-26
SCOPE OF WORK, PERSONNEL AND COMPENSATION
Scope of Services: The following services will be provided by contract personnel during the 2025/2026 fiscal year:
Task 1: Complete baseline study and continue new monitoring (post-aerator installation) of the water quality in Oxidation Pond 2. Specific tasks include:
1.1: Finalize report on the impact of the oxidation ponds compliance project (Oxidation Pond 1 aerators and Oxidation Pond 2 baffle wall) on water quality. The report entitled ‘Determining an Aeration Strategy for Oxidation Ponds 1 & 2 at AWTF’ and ‘2024 Characterization of Oxidation Pond 1’ will be completed by September 30, 2025.
1.2 Determine baseline levels of dissolved oxygen, BOD, ammonia, and TSS levels in Oxidation Pond 2 using historic data to establish baseline water quality conditions in Pond 2 ahead of aerator installation. The report entitled ‘Historical Data Analysis of the Arcata Wastewater Treatment Facility 2025’ will be completed by September 30, 2025.
1.3 Determine dissolved oxygen, BOD, ammonia, and TSS levels in Oxidation Pond 2 and the entire wetland system over the next year while aerators are in use. Water quality parameters will be measured throughout the treatment system and used to determine optimal aeration in Oxidation Ponds 1 and 2. The new monitoring will be completed by May 31, 2026, and a final report will be completed by June 30, 2026.
Task 2: Continue to develop an adaptive management monitoring plan for the Arcata Marsh and Wildlife Sanctuary (AMWS) Enhancement Wetlands. This system monitoring plan will provide recommended monitoring to aid in the adaptive flow management through the AMWS Enhancement Wetlands before discharge to the Brackish Marsh at Outfall 003. Specific tasks include:
2.1 Determine the water quality parameters best suited for monitoring changes in water quality in the Enhancement Wetlands.
2.2 Determine a monitoring schedule to adequately monitor changes in water quality in the Enhancement Wetlands during increased or high flow periods.
2.3 After the performance of the aerators in the oxidation ponds has been optimized, water quality “triggers” will be determined and used for operational decisions regarding flow management through the Enhancement Wetlands. This will allow for effluent limitation exceedances at Outfall 003 to be avoided.
2.4 Propose continuous monitoring parameters and equipment for use in rapid determination of water quality “trigger(s)”.
2.5 Provide a final monitoring plan by September 30, 2025. This report should provide a concrete understanding of how “trigger(s)” can be implemented for system management, as well as suggestions for future studies.
Task 3: Continue study of solids handling techniques for vegetation removed from the Treatment and Enhancement Wetlands. This study, a continuation from work over the past two years, will provide information on the bacterial density and elemental composition of the vegetation. We are at a stage to recommend removal methods, implement composting methods, and identify sites for short-term storage and ultimate disposal/application. The work will be in addition to the findings noted in ‘Vegetation Management Strategies for the Treatment and Enhancement Wetlands in the AWTF’ to be completed by June 30, 2025.
3.1 Prepare a large-scale test pile utilizing methods suggested in the previous report. Methods will incorporate the tub mix for sizing and mixing the vegetation.
3.2 Perform C/N analyses to determine the composition of composted material using different methods.
3.3 Conduct a study to determine the bacterial density associated with TW and EW vegetation and whether bacteria are of human or non-human origin.
Task 4: Conduct a flow study of Hauser Marsh using tracers and develop a strategy to optimize flow after vegetation removal.
4.1 Use an inorganic tracer, such as salt, to determine the flow pattern and average residence time in the marsh.
4.2 Conduct water quality measurements throughout the marsh to determine how shortcircuiting affects water treatment, if applicable.
4.3 A final report containing results from the tracer study and recommendations for resolving flow issues will be completed by June 30, 2026.
Task 5: Perform a qualitative study on organic compounds in the AWTF.
5.1 Perform a spatial and temporal investigation into the transformation of dissolved organic carbon (DOC). The project will attempt to demonstrate the benefits of using constructed wetlands to biologically treat carbonaceous material before releasing it to Humboldt Bay.
5.2 Conduct a qualitative study of emerging organic compounds (EOCs) using liquid chromatography-mass spectrometry (LC-MS). Cal Poly Humboldt acquired a new LC-MS with the ability to measure low-level organic compounds. The project would analyze samples throughout the treatment system and scan the results for EOC detection, and determine if the removal of these compounds is taking place.
5.3 A final report on the findings will be completed by June 30, 2026.
Task 6: AMRI staff will maintain and update electronic repositories. Specific tasks include:
6.1 Continued maintenance and upgrading of the AMRI website with Tech Memos, data reports, photographs, theses, and maps.
6.2 Continued maintenance of AMRI lab operations and equipment; and
6.3 Continued maintenance of Arcata Marsh Database with water quality assessment data.
Task 7: AMRI staff will communicate with the City on the Arcata Wastewater Treatment Facility Upgrade Project. Specific tasks include:
7.1 Establish a nursery for growing water parsley starts and planting starts in an open water area at the effluent end of Hauser Wetland, and
7.2 Make presentations to City staff on AMRI work, findings, and operational suggestions.
Deliverables:
The following reports are due to the City on or before the specified date. • Determining an Aeration Strategy for Oxidation Ponds 1 & 2 at AWTF - September 30, 2025
• Characterization of Oxidation Pond 1 - September 30, 2025. • Historical Data Analysis of the Arcata Wastewater Treatment Facility 2025 - September 30, 2025.
• Characterization of Oxidation Pond 2 and the wetland system post aerator installation – June 30, 2026
• Arcata Marsh and Wildlife Sanctuary Monitoring Plan - September 30, 2025. • Solids handling study report including summary of large-scale study, C/N analysis, and bacterial density and characterization – June 30, 2026
• Hauser Marsh flow study report – June 30, 2026
• Qualitative study report on organic compounds in the AWTF – June 30, 2026 • Plant water parsley starts in Hauser Marsh – June 30, 2026 The Personnel for the scope of work are as follows:
• Bob Gearheart, Ph.D., will continue to work on Tasks 1,2, 6, and 7 with three student research assistants.
• Matt Hurst, Ph.D., will manage the contract through the Sponsored Programs Foundation, perform Task 5, and participate in the water quality monitoring for Tasks 1, 2, and 4. The contract manager is responsible for oversight of time management and ensuring completion of deliverables by established due dates. Compensation is through the release time total of 0.75 teaching units for the year. There will be three student research assistants working on Task 5.
• Elise Culbertson, Research Supervisor, will supervise student activities at AMRI, perform Task 3, participate in Task 4, and help with report writing. The budget allows for 8-10 hours per week for Elise to supervise students and make progress on her own work. • Christa Meingast, Ph.D., will participate in a capacity of 40 hours in the spring to help with the Tasks. The goal is to get Christa acquainted with AMRI for the following year.
The budget has been provided and requests approximately $89,000 for student research assistant and faculty/staff salaries (including indirect costs).
SPF INTERNAL BUDGET TEMPLATE
SPF Routing #:
Project Title: Arcata Wastewater Engineering & Water Quality 2025 Cost Sharing?
Deviation from negotiated 47.5%
IDC
Contract Terms
PI NAME: Matthew Hurst
FUNDING AGENCY:
PROJECT DATES:
Year 1 Total
Requested Requested
PERSONNEL - SALARIES
Salaries Reimbursed PI Hurst ($4,138.80/WTU * 0.75 WTUs) 601860 $ 3,104 $ 3,104 Salaries Reimbursed 601860 $ -
Salaries Non benefited co-PI Meingast (overload @ $63.61/hr * 40hrs) 601840 $ 2,544 $ 2,544 Salaries Non benefited
Research Supervisor ($47/hr for 430 hrs) -
nonbenefited 601840 $ 20,210 $ 20,210
Salaries Non benefited
Student Research Assistants 2234 hours @
$18/hour 601840 $ 40,212 $ 40,212
Salaries Total $ 66,070 $ 66,070 TRUE
FRINGE & BENEFITS
Benefits Reimbursed PI Hurst ($2,161.06/WTU) 603000 $ 1,621 $ 1,621 Benefits Reimbursed 603000 $ -
Benefits Reimbursed 603000 $ -
FRINGE 10.61%
OASDI 6.20% 603001 $ 3,904 $ 3,904
WORKERS COMPENSATION 0.46% 603007 $ 290 $ 290
UNEMPLOYMENT INSURANCE 2.50% 603010 $ 1,574 $ 1,574
MEDICARE 1.45% 603012 $ 913 $ 913
BENEFITS
RETIREMENT 10.00% 603005 $ - $ -
HEALTH contact Pre-Award office about current rates 603004 $ - FlexCash flat monthly rate ($128 medical; $12 dental) 603015 $ - DENTAL 2.22% 603003 $ - $ -
VISION 0.45% 603013 $ - $ -
LIFE 0.10% 603011 $ - $ -
Fringe & Benefits Total $ 8,302 $ 8,302 TRUE
TRAVEL
Travel Total $ - $ - TRUE
PARTICIPANT SUPPORT COSTS
Participant Support Total $ - $ - TRUE
SUPPLIES
Supplies 660003 $ - $ -
Supplies Total $ - $ - TRUE
OTHER EXPENSES
Other Expenses Total $ - $ - TRUE
SUB-CONTRACTOR
Sub-Contractor Total $ - $ - TRUE
EQUIPMENT
Equipment Total $ - $ - TRUE
TOTAL DIRECT COSTS $ 74,372 $ 74,372
MTDC* $ 74,372 $ 74,372
INDIRECT COSTS 20.0% 662994 $ 14,874 $ 14,874 TRUE
TOTAL COSTS $ 89,246 $ 89,246
Student Pay Rates:
Undergraduate pay rates begin at $15.00 per hour up to $21.00 per hour.
Graduate Assistant pay rates begin at $15.00 per hour up to $22.50 per hour.
DESCRIPTION
DEPARTMENT:
Account
Number
7/2/2025
*Modified Total Direct Costs (MTDC) consists of all salaries and wages, fringe benefits, materials, supplies, services, travel and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract).
Modified total direct costs shall exclude equipment (hardware which exceeds the unit cost of $5000) capital expenditures, charges for patient care, tuition remission, rental costs of off-site facilities, participant support costs, scholarships, and fellowships as well as the portion
ERE/CHEM
City of Arcata
7/1/25 - 6/30/26
COMMENTS:
EXPENSE
No Yes
Fixed Fee Cost Reimbursable
No Yes
Not Applicable
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Brigitte Price, Administrative Specialist
DATE: July 16, 2025
TITLE: Adopt Resolution No. 256-01 Approving the Fiscal Year 2025/2026 Annual Report on Stormwater Drainage Maintenance Fee for All Non-Tax-Exempt Parcels and Directing That Said Fee be Collected Through the Property Tax Rolls for Fiscal Year 2025/2026.
RECOMMENDATION:
It is recommended that the Council adopt Resolution No. 256-01 approving the fiscal year 2025/2026 Annual Report on Stormwater Drainage Maintenance Fee for all non-tax-exempt parcels and directing that said fee be collected through the property tax rolls for fiscal year 2025/2026.
INTRODUCTION:
In 1993, the City of Arcata implemented a Stormwater Management Program in order to comply with federal and state-mandated requirements relating to the control of stormwater pollutants. The Stormwater Drainage Maintenance Fee was established in accordance with this action.
DISCUSSION:
In 1993, the City of Arcata implemented a Stormwater Management Program in order to comply with federal and state-mandated requirements relating to the control of stormwater pollutants.
As part of the Stormwater Management Program and as authorized by California Health and Safety Code § 5471, the City established a Stormwater Drainage Maintenance Fee which is assessed to all property owners to pay for the operation, maintenance, improvement, and replacement of City stormwater drainage facilities, to reduce stormwater pollution, to collect and convey runoff, and to protect public safety. In addition, section 5473 of the California Health and Safety Code allows an entity to elect to have such charges collected on the tax roll in the same manner and at the same time as its general taxes.
Staff have prepared the Fiscal Year 2025/26 Stormwater Drainage Maintenance Fee Report (the "Annual Report") for the imposition and collection of stormwater drainage maintenance fees which will be forwarded to the County Auditor-Controller to be included on the tax rolls for fiscal year 2025/26. In summary, this year's revenue is anticipated to be approximately, and not to exceed $275,087.20, as follows:
Single Family Residential Parcels: $ 105,344.70
Non-Single Family Residential Parcels: $ 125,222.59
Property Tax-Exempt Parcels: $ 44,519.91
BUDGET/FISCAL IMPACT:
Adopting this resolution will result in the assessment of $275,087.20 of Stormwater Drainage Maintenance Fees to be used to fund activities budgeted in Fund 666, Stormwater Drainage Fund, for fiscal year 2025/2026.
RECOMMENDED COUNCIL ACTION:
Motion to adopt Resolution No. 256-01 approving the fiscal year 2025/2026 Stormwater Drainage Maintenance Fee for all non-tax-exempt parcels and directing that said fee be collected through the property tax rolls for fiscal year 2025/26. Consent Calendar vote.
ATTACHMENTS:
A. FY 25/26 Stormwater Annual Report_Final (PDF)
B. Resolution No. 256-01 Stormwater Fee to County (PDF)
CITY OF ARCATA
STORMWATER DRAINAGE MAINTENANCE FEE
FISCAL YEAR 2025/26
Prepared by: City of Arcata Environmental Services Department
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY............................................................................................................................. 1
2. ASSESSMENTS
2.1. Method of Assessment .................................................................................................................... 2
2.2. Collection of Fees and Charges........................................................................................................ 2
3. List of Charges ......................................................................................................................................... 3
1. EXECUTIVE SUMMARY
In 1993, the City of Arcata implemented its Stormwater Management Program in order to comply with Federal and State mandated requirements relating to the control of stormwater pollutants as well as the operation, maintenance, improvement, and replacement of the existing City stormwater/flood control facilities. The City’s Stormwater Drainage Maintenance Fee is assessed to all property owners to pay for the operation, maintenance, improvement, and replacement of City stormwater drainage facilities, to reduce stormwater pollution, to collect and convey runoff, and to protect public health and safety.
Section 5470, et seq. of the California Health and Safety Code authorizes cities to enact an ordinance, approved by a two-thirds vote of the members of the legislative body, establishing fees and charges for services and facilities furnished by the City in connection with its storm drain system. The proceeds of these fees and charges may be used only for the acquisition, construction, reconstruction, maintenance, and operation of its storm drain facilities, including the repayment of principal and interest on bonds issued to finance the construction or reconstruction of such facilities.
The authorized, not to exceed, amounts and rates for storm drain fees and charges are as follows:
Parcel Classification Rate
Single Family Residential $27.98 per unit
Non-Single Family Residential $ 0.011112 persquare foot of impervious surface
Property Tax Exempt Varies by property type
The following table summarizes the annual levy by Classification of parcel:
Parcel Classification Number of Parcels Levy Total
Single Family Residential 3,765 $105,344.70
Non-Single Family Residential 639 $125,222.59
Property Tax Exempt 55 $ 44,519.91
Total 4459 $275,087.20
2. ASSESSMENTS
2.1.Method of Assessment
The number of Stormwater Drainage Maintenance Fee was determined for each parcel based upon an estimate of the impervious surface associated with the use of the property. 1) Single Family (detached) Residential (“SFR”) parcels were assumed to have an average of 2,500 sq. ft. of impervious surface.
2) Non-Single Family Residential are assessed on the basis of total impervious surface area at a rate of $0.011112 per square foot.
3) Property Tax Exempt parcels are assessed using either of the above two methods, depending upon the underlying property type.
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2.2.Collection of Fees and Charges
The storm drain fees and charges may be collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the City’s general taxes.
The City Council will have prepared each year, prior to the commencement of the fiscal year, a written report which will be filed with the City. The report is to contain a description of each parcel of real property receiving storm drain services and the amount of the annual fee and charge for each parcel. This charge will be computed in conformity with the fees and charges prescribed in the report.
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RESOLUTION NO. 256-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA
APDOPTING THE FISCAL YEAR 2025/26 ANNUAL REPORT ON STORMWATER DRAINAGE
MAINTENANCE FEE AND DIRECTING THAT SAID FEE BE COLLECTED THROUGH THE PROPERTY TAX ROLLS FOR FISCAL YEAR 2025/26
WHEREAS, in 1993 the City of Arcata implemented a Stormwater Management Program in order to comply with Federal and State mandated requirements relating to the control of stormwater pollutants; and WHEREAS, as part of the Stormwater Management Program and as authorized by California Health and Safety Code §5471, the City established a Stormwater Drainage Maintenance Fee, codified at Section 7995.01, et seq, of the Arcata Municipal Code which is assessed to all property owners to pay for the operation, maintenance, improvement and replacement of City stormwater drainage facilities, to reduce stormwater pollution, to collect and convey runoff, and to protect public safety; and WHEREAS, Section 5473 of the California Health and Safety Code allows an entity to elect to have such charges collected on the tax roll in the same manner and as at the same time as its general taxes; and WHEREAS, Staff have determined that a more efficient and cost effective method to collect this fee is to consolidate this billing with that of the County of Humboldt on its Secured Property Tax Bill; and WHEREAS, Staff have prepared the Fiscal Year 2025/26 Stormwater Drainage Maintenance Fee Report (the “Annual Report”) for the imposition and collection of stormwater drainage maintenance fees, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arcata hereby elects to have the Stormwater Drainage Maintenance Fee charges collected on the tax roll in the same manner, by the same persons, and at the same time, together with and not separately from the general taxes, confirms the Fiscal Year 2025/26 Stormwater Drainage Maintenance Fee as set forth in the Annual Report attached hereto and incorporated herein, and directs the Finance Director to file the Annual Report with the County AuditorController no later than August 10, 2025.
This Resolution shall be effective upon its adoption.
Attachment: Fiscal Year 2025/26 Annual Stormwater Drainage Maintenance Fee Report Dated: July 16, 2025
ATTEST: APPROVED:
City Clerk, City of Arcata Mayor, City of Arcata
CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-01, passed and adopted at a regular meeting of the City Council of the City of Arcata, County of Humboldt, State of California, held on the 16th day of July, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
City Clerk, City of Arcata
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Keira A. Vink, Human Resources and Administrative Services Director PREPARER: Keira A. Vink, Human Resources and Administrative Services Director DATE: July 16, 2025
TITLE: Adopt Resolution No. 245-48 to Amend Management and Confidential Class and Pay; and Adopt Resolution No. 245-49 to Amend Management and Confidential Supplemental Compensation and Benefits.
RECOMMENDATION:
It is recommended that the Council:
1) Adopt Resolution No 245-48, A Resolution of the City Council of the City of Arcata Amending the Management, Mid-management, Confidential and Appointed Employees Classification and Pay; and
2) Adopt Resolution No. 245-49, A Resolution of the City Council of the City of Arcata Amending the Supplemental Compensation and Benefits Resolution – Management, Mid-management, Confidential, and Appointed Employees [to Reflect Revisions and Additions].
INTRODUCTION:
The City’s Management and Confidential employee classifications consist of both sworn and general employees that are unrepresented, which means they do not engage in collective bargaining with the City on matters related to wages, benefits, and other terms and conditions of employment. As such, the City Council provides directions to address wages, benefits, and other terms and conditions of employment that pertain to the City’s unrepresented classifications.
BACKGROUND:
While the City’s Personnel Rules and Regulations (PR&Rs) grant authority to the City Manager to adopt changes to the City’s Classification Plan (i.e., job descriptions); Chapter IV, Section 2, of the PR&Rs require amendments or revisions to the Compensation Plan to be adopted by resolution of the City Council. In addition, the Supplemental Compensation and Benefits Resolution is how Council authorizes changes to the supplemental compensation and benefits for these unrepresented classifications.
DISCUSSION:
While the Classification and Pay Resolution and the Supplemental Compensation and Benefits Resolution documents are not set for certain terms like the negotiated MOUs, the main salary and
benefit changes for this group are typically scheduled for similar timeframes as the negotiated groups.
Following is a summary of the main changes effective the first full pay period after Council approval:
Holiday pay during the City’s closure for the Cesar Chavez Holiday. 60% of the premium increase in the EPO 500 Medical Plan for the Plan Year of 2026/2027 will be paid by the City for full-time employees.
Increase in the health insurance opt-out payment from three hundred dollars ($300) to four hundred dollars ($400) monthly.
Small increase to the residency incentive for employees who live within the City of Arcata city limits.
Other changes are considered housekeeping/cleanup items, and do not have a fiscal impact.
BUDGET/FISCAL IMPACT:
Staff estimate the costs to the City for the changes made to the Management, Mid-management, Confidential and Appointed Employees Classification and Pay Resolution and the Supplemental Compensation and Benefits Resolution – Management, Mid-management, Confidential, and Appointed Employees to be no more than $20,000 on an annual basis. City Departments will absorb the additional costs into their Approved 2025/2026 Budget.
RECOMMENDED COUNCIL ACTION:
Motion to:
1. Adopt Resolution No. 245-48, A Resolution of the City Council of the City of Arcata Amending the Classification and Pay for Management, Mid-management, Confidential, and Appointed Employees; and
2. Adopt Resolution 245-49, A Resolution of the City Council of the City of Arcata Amending the Supplemental Compensation and Benefits for Management, Mid-management, Confidential, and Appointed Employees [to Reflect Revisions and Additions].
Consent Calendar vote.
ATTACHMENTS:
A. Resolution 245-48 Management and Confidential Class and Pay B. Resolution 245-49 Management and Confidential Supplemental Compensation and Benefits
Section 1.
Reflecting the 3% salary increase effective the first full pay period that includes July 1, 2025 Based on 26 bi-weekly pay periods
MANAGEMENT, MID-MANAGEMENT, CONFIDENTIAL CLASSIFICATIONS:
Classification Salary Grade
1 2 3 4 5 5A 6
Information Technology and Digital Media Specialist C158 Annual $ 57,536.97 $ 60,413.84 $ 63,434.53 $ 66,606.26 $ 69,936.55 $ 71,684.98 $ 73,433.38 Bi-Weekly $ 2,212.96 $ 2,323.61 $ 2,439.79 $ 2,561.78 $ 2,689.87 $ 2,757.12 $ 2,824.36 Hourly $ 27.66 $ 29.05 $ 30.50 $ 32.02 $ 33.62 $ 34.46 $ 35.31 Executive Assistant/Deputy City Clerk C177 Annual $ 60,545.11 $ 63,572.37 $ 66,750.98 $ 70,088.55 $ 73,592.99 $ 75,432.81 $ 77,272.64 Bi-Weekly $ 2,328.66 $ 2,445.09 $ 2,567.35 $ 2,695.71 $ 2,830.50 $ 2,901.26 $ 2,972.03 Hourly $ 29.11 $ 30.56 $ 32.09 $ 33.70 $ 35.38 $ 36.27 $ 37.15 Human Resources Specialist C185 Annual $ 63,018.17 $ 66,169.06 $ 69,477.53 $ 72,951.40 $ 76,598.97 $ 78,513.93 $ 80,428.92 Bi-Weekly $ 2,423.78 $ 2,544.96 $ 2,672.21 $ 2,805.82 $ 2,946.11 $ 3,019.77 $ 3,093.42 Hourly $ 30.30 $ 31.81 $ 33.40 $ 35.07 $ 36.83 $ 37.75 $ 38.67 City Clerk M142 Annual $ 72,234.26 $ 75,845.99 $ 79,638.29 $ 83,620.20 $ 87,801.19 $ 89,996.21 $ 92,191.24 Equity Arcata Manager Bi-Weekly $ 2,778.24 $ 2,917.15 $ 3,063.01 $ 3,216.16 $ 3,376.97 $ 3,461.39 $ 3,545.82 Juvenile Diversion Counselor I Hourly $ 34.73 $ 36.46 $ 38.29 $ 40.20 $ 42.21 $ 43.27 $ 44.32 Senior Human Resources Specialist (added July 2025)
Contracts & Special Projects Manager M152 Annual $ 75,934.95 $ 79,731.67 $ 83,718.27 $ 87,904.17 $ 92,299.37 $ 94,606.85 $ 96,914.34 Environmental Programs Manager Bi-Weekly $ 2,920.58 $ 3,066.60 $ 3,219.93 $ 3,380.93 $ 3,549.98 $ 3,638.73 $ 3,727.48 Finance Manager Hourly $ 36.51 $ 38.33 $ 40.25 $ 42.26 $ 44.38 $ 45.48 $ 46.59 Police Business Manager
Project and Grant Manager
SCADA Systems Manager
Senior Planner
Wastewater Operations and Compliance Manager
Juvenile Diversion Counselor II (licensed MFT/LCSW) M170 Annual $ 83,069.42 $ 87,222.89 $ 91,584.02 $ 96,163.23 $ 100,971.39 $ 103,495.68 $ 106,019.96 Bi-Weekly $ 3,194.98 $ 3,354.73 $ 3,522.46 $ 3,698.59 $ 3,883.52 $ 3,980.60 $ 4,077.69 Hourly $ 39.94 $ 41.93 $ 44.03 $ 46.23 $ 48.54 $ 49.76 $ 50.97 This resolution supercedes Resolution No. 245-44
Effective 06/29/2025
Salary Steps
RESOLUTION NO. 245-48
MANAGEMENT, MID-MANAGEMENT, CONFIDENTIAL AND APPOINTED EMPLOYEES BE IT RESOLVED by the City Council of the City of Arcata that appointive officers and employees shall be compensated as follows.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA
AMENDING THE CLASS AND PAY RESOLUTION
Resolution 245-48
Classification Salary Grade Salary Steps
Building Official M185 Annual $ 89,299.63 $ 93,764.60 $ 98,452.84 $ 103,253.82 $ 108,544.25 $ 111,257.86 $ 113,971.47 Senior Project Manager (Engineering) Bi-Weekly $ 3,434.60 $ 3,606.33 $ 3,786.65 $ 3,971.30 $ 4,174.78 $ 4,279.15 $ 4,383.52 Hourly $ 42.93 $ 45.08 $ 47.33 $ 49.64 $ 52.19 $ 53.49 $ 54.79 Assistant City Engineer M198 Annual $ 95,523.60 $100,299.75 $ 105,314.73 $ 110,580.49 $ 116,109.53 $ 119,012.27 $ 121,915.01 Deputy Director Community Development Bi-Weekly $ 3,673.99 $ 3,857.68 $ 4,050.57 $ 4,253.10 $ 4,465.75 $ 4,577.40 $ 4,689.04 Deputy Director Environmental Services (Community Services) Hourly $ 45.93 $ 48.22 $ 50.63 $ 53.16 $ 55.82 $ 57.22 $ 58.61 Deputy Director Environmental Services (Utilities/Streets) Deputy Director Information Technology
Police Lieutenant MS198 Annual $ 103,565.44 $108,743.72 $ 114,180.90 $ 119,889.94 $ 125,884.46 $ 129,031.57 $ 132,178.68 Bi-Weekly $ 3,983.29 $ 4,182.45 $ 4,391.57 $ 4,611.15 $ 4,841.71 $ 4,962.75 $ 5,083.80 Hourly $ 49.79 $ 52.28 $ 54.90 $ 57.64 $ 60.52 $ 62.03 $ 63.55 City Engineer M232 Annual $ 113,172.95 $118,831.58 $ 124,773.17 $ 131,011.83 $ 137,562.41 $ 141,001.47 $ 144,440.54 Director of Environmental Services Bi-Weekly $ 4,352.81 $ 4,570.45 $ 4,798.97 $ 5,038.92 $ 5,290.86 $ 5,423.13 $ 5,555.41 Director of Community Development Hourly $ 54.41 $ 57.13 $ 59.99 $ 62.99 $ 66.14 $ 67.79 $ 69.44 Finance Director
Human Resources/Administrative Services Director
Chief of Police MS232 Annual $ 122,709.29 $128,844.73 $ 135,286.99 $ 142,051.33 $ 149,153.91 $ 152,882.76 $ 156,611.60 Bi-Weekly $ 4,719.59 $ 4,955.57 $ 5,203.35 $ 5,463.51 $ 5,736.69 $ 5,880.11 $ 6,023.52 Hourly $ 59.00 $ 61.95 $ 65.04 $ 68.29 $ 71.71 $ 73.50 $ 75.29 Assistant City Manager M254 Annual $ 125,621.97 $131,903.06 $ 138,498.22 $ 145,423.13 $ 152,694.28 $ 156,511.63 $ 160,328.99 Bi-Weekly $ 4,831.61 $ 5,073.19 $ 5,326.85 $ 5,593.20 $ 5,872.86 $ 6,019.68 $ 6,166.50 Hourly $ 60.40 $ 63.42 $ 66.59 $ 69.92 $ 73.41 $ 75.25 $ 77.08 APPOINTED CLASSIFICATIONS:
City Manager CM100 Annual $169,541.24 $178,018.30 $186,919.22 $196,265.18 $206,078.44 N/A N/A Bi-Weekly $6,520.82 $6,846.86 $7,189.20 $7,548.66 $7,926.09 Hourly $81.51 $85.59 $89.87 $94.36 $99.08
Resolution 245-48
Section 2.
Reflecting the 3% salary increase effective the first full pay period that includes July 1, 2026 Based on 26 bi-weekly pay periods
MANAGEMENT, MID-MANAGEMENT, CONFIDENTIAL CLASSIFICATIONS:
Classification Salary Grade
1 2 3 4 5 5A 6
Information Technology and Digital Media Specialist C158 Annual $ 59,263.08 $ 62,226.26 $ 65,337.57 $ 68,604.45 $ 72,034.65 $ 73,835.53 $ 75,636.38 Bi-Weekly $ 2,279.35 $ 2,393.32 $ 2,512.98 $ 2,638.63 $ 2,770.56 $ 2,839.83 $ 2,909.09 Hourly $ 28.49 $ 29.92 $ 31.41 $ 32.98 $ 34.63 $ 35.50 $ 36.36 Executive Assistant/Deputy City Clerk C177 Annual $ 62,361.46 $ 65,479.54 $ 68,753.51 $ 72,191.21 $ 75,800.78 $ 77,695.79 $ 79,590.82 Bi-Weekly $ 2,398.52 $ 2,518.44 $ 2,644.37 $ 2,776.59 $ 2,915.42 $ 2,988.30 $ 3,061.19 Hourly $ 29.98 $ 31.48 $ 33.06 $ 34.71 $ 36.44 $ 37.35 $ 38.27 Human Resources Specialist C185 Annual $ 64,908.72 $ 68,154.13 $ 71,561.86 $ 75,139.94 $ 78,896.94 $ 80,869.35 $ 82,841.79 Bi-Weekly $ 2,496.49 $ 2,621.31 $ 2,752.38 $ 2,890.00 $ 3,034.50 $ 3,110.36 $ 3,186.22 Hourly $ 31.21 $ 32.77 $ 34.41 $ 36.13 $ 37.93 $ 38.88 $ 39.83 City Clerk M142 Annual $ 74,401.29 $ 78,121.37 $ 82,027.44 $ 86,128.81 $ 90,435.23 $ 92,696.10 $ 94,956.98 Equity Arcata Manager Bi-Weekly $ 2,861.59 $ 3,004.67 $ 3,154.90 $ 3,312.65 $ 3,478.28 $ 3,565.23 $ 3,652.19 Juvenile Diversion Counselor I Hourly $ 35.77 $ 37.56 $ 39.44 $ 41.41 $ 43.48 $ 44.57 $ 45.65 Senior Human Resources Specialist (added July 2025)
Contracts & Special Projects Manager M152 Annual $ 78,213.00 $ 82,123.62 $ 86,229.82 $ 90,541.30 $ 95,068.35 $ 97,445.06 $ 99,821.77 Environmental Programs Manager Bi-Weekly $ 3,008.19 $ 3,158.60 $ 3,316.53 $ 3,482.36 $ 3,656.48 $ 3,747.89 $ 3,839.30 Finance Manager Hourly $ 37.60 $ 39.48 $ 41.46 $ 43.53 $ 45.71 $ 46.85 $ 47.99 Police Business Manager
Project and Grant Manager
SCADA Systems Manager
Senior Planner
Wastewater Operations and Compliance Manager
Juvenile Diversion Counselor II (licensed MFT/LCSW) M170 Annual $ 85,561.50 $ 89,839.58 $ 94,331.54 $ 99,048.13 $ 104,000.53 $ 106,600.55 $ 109,200.56 Bi-Weekly $ 3,290.83 $ 3,455.37 $ 3,628.14 $ 3,809.54 $ 4,000.02 $ 4,100.02 $ 4,200.02 Hourly $ 41.14 $ 43.19 $ 45.35 $ 47.62 $ 50.00 $ 51.25 $ 52.50 Building Official M185 Annual $ 91,978.62 $ 96,577.54 $ 101,406.43 $ 106,351.43 $ 111,800.58 $ 114,595.60 $ 117,390.61 Senior Project Manager (Engineering) Bi-Weekly $ 3,537.64 $ 3,714.52 $ 3,900.25 $ 4,090.44 $ 4,300.02 $ 4,407.52 $ 4,515.02 Hourly $ 44.22 $ 46.43 $ 48.75 $ 51.13 $ 53.75 $ 55.09 $ 56.44 Effective 06/28/2026
Salary Steps
Resolution 245-48
Classification Salary Grade
1 2 3 4 5 5A 6
Assistant City Engineer M198 Annual $ 98,389.31 $103,308.74 $ 108,474.17 $ 113,897.90 $ 119,592.82 $ 122,582.64 $ 125,572.46 Deputy Director Community Development Bi-Weekly $ 3,784.20 $ 3,973.41 $ 4,172.08 $ 4,380.69 $ 4,599.72 $ 4,714.72 $ 4,829.71 Deputy Director Environmental Services (Community Services) Hourly $ 47.30 $ 49.67 $ 52.15 $ 54.76 $ 57.50 $ 58.93 $ 60.37 Deputy Director Environmental Services (Utilities/Streets) Deputy Director Information Technology
Police Lieutenant MS198 Annual $ 106,672.40 $112,006.03 $ 117,606.33 $ 123,486.64 $ 129,660.99 $ 132,902.52 $ 136,144.04 Bi-Weekly $ 4,102.79 $ 4,307.92 $ 4,523.32 $ 4,749.49 $ 4,986.96 $ 5,111.64 $ 5,236.31 Hourly $ 51.29 $ 53.85 $ 56.54 $ 59.37 $ 62.34 $ 63.90 $ 65.45 City Engineer M232 Annual $ 116,568.14 $122,396.53 $ 128,516.37 $ 134,942.18 $ 141,689.28 $ 145,231.51 $ 148,773.76 Director of Environmental Services Bi-Weekly $ 4,483.39 $ 4,707.56 $ 4,942.94 $ 5,190.08 $ 5,449.59 $ 5,585.83 $ 5,722.07 Director of Community Development Hourly $ 56.04 $ 58.84 $ 61.79 $ 64.88 $ 68.12 $ 69.82 $ 71.53 Finance Director
Human Resources/Administrative Services Director
Chief of Police MS232 Annual $ 126,390.57 $132,710.07 $ 139,345.60 $ 146,312.87 $ 153,628.53 $ 157,469.24 $ 161,309.95 Bi-Weekly $ 4,861.18 $ 5,104.23 $ 5,359.45 $ 5,627.42 $ 5,908.79 $ 6,056.51 $ 6,204.23 Hourly $ 60.77 $ 63.80 $ 66.99 $ 70.34 $ 73.86 $ 75.71 $ 77.55 Assistant City Manager M254 Annual $ 129,390.63 $135,860.15 $ 142,653.17 $ 149,785.82 $ 157,275.11 $ 161,206.98 $ 165,138.86 Bi-Weekly $ 4,976.56 $ 5,225.39 $ 5,486.66 $ 5,760.99 $ 6,049.04 $ 6,200.27 $ 6,351.50 Hourly $ 62.21 $ 65.32 $ 68.58 $ 72.01 $ 75.61 $ 77.50 $ 79.39 APPOINTED CLASSIFICATIONS:
City Manager CM100 Annual $169,541.24 $178,018.30 $186,919.22 $196,265.18 $206,078.44 N/A N/A Bi-Weekly $6,520.82 $6,846.86 $7,189.20 $7,548.66 $7,926.09 Hourly $81.51 $85.59 $89.87 $94.36 $99.08
Salary Steps
Resolution 245-48
Section 4. Effective Date
DATED: JULY 16, 2025
ATTEST:
CITY CLERK, CITY OF ARCATA
AYES:
NOES:
CITY CLERK, CITY OF ARCATA
ABSENT:
Council of the City of Arcata, Humboldt County, California, on the 16th day of July, 2025, by the following vote:
I hereby certify that the foregoing is a true and correct copy of Resolution No. 245-48 passed and adopted at a regular meeting of the City
CLERK'S CERTIFICATE
MAYOR, CITY OF ARCATA
APPROVED:
This resolution shall be effective as follows: Section 1 effective June 29, 2025, Section 2 effective June 28, 2026
1 RESOLUTION NO. 245-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCATA ESTABLISHING AND AUTHORIZING SUPPLEMENTAL
COMPENSATION AND BENEFITS FOR MANAGEMENT AND CONFIDENTIAL
EMPLOYEES
July 16, 2025
BE IT RESOLVED by the City Council of the City of Arcata that the following list of management and confidential classifications, which are not represented by a union or association, shall receive the supplemental compensation and benefits contained within. This resolution supersedes Resolution No. 245-43 and is effective the first full pay period after July 16, 2025, unless specifically indicated otherwise in the resolution.
Senior Management Employees
Assistant City Manager Director of Environmental Services Chief of Police Finance Director
City Engineer
Director of Community Development
Human Resources/Administrative
Services Director
Mid-Management Employees
Assistant City Engineer
Building Official Juvenile Diversion Counselor I/II
City Clerk Police Business Manager
Contracts and Special Projects Manager Police Lieutenant Deputy Director Community Development SCADA Systems Manager Deputy Director Environmental Services (Community Services) Senior Human Resources Specialist Deputy Director Environmental Services (Streets/Utilities) Senior Planner Deputy Director Information Technology
Equity Arcata Manager
Environmental Programs Manager
Finance Manager
Senior Projects Manager (Engineering)
Wastewater Operations and Compliance
Manager
Confidential Employees
Executive Assistant/Deputy City Clerk
Information Technology and Digital Media Technician
Human Resources Specialist
Those employees identified above shall receive the following supplemental compensation and benefits to be administered in accordance with the Personnel Rules and Regulations.
It is further noted that per Arcata Municipal Code Title II, Chapter 2, Section 5, Department Heads are considered At Will and not part of the Competitive Service. Therefore, in determining eligibility and applicability of supplemental compensation and benefits, the individual
Resolution 245-49
2 Employment Agreement between the employee and City shall supersede this Resolution. Any items not included in the individual Agreement will be subject to this Resolution. (added 7/2008) Section 1. Paid Vacation
A. Annual Accrual Rate
8 hours per month beginning year 0 through year 3 of service. 10 hours per month beginning year 4 through year 6 of service. 12 hours per month beginning year 7 through year 11 of service. 14 hours per month beginning year 12 through year 15 of service. 16 hours per month beginning year 16 through year 19 of service. 18 hours per month beginning year 20 through year 23 of service. 20 hours per month beginning year 24+ years of service (added 2008; amended 2013) B. Once per fiscal year, senior management employees may cash out up to ten (10) days vacation and mid-management employees may cash out up to five (5) days vacation.
C. In addition to provision 1.B., senior and mid-management employees may cash out vacation time once per fiscal year as follows: employees with 10-15 years of service may cash out an additional five (5) days vacation and employees with 16+ years of service may cash out an additional ten (10) days vacation.
D. Confidential employees may cash out vacation time each fiscal year as follows: employees with 3-7 years of service may cash out 40 hours vacation time; employees with 8-11 years of service may cash out 80 hours vacation time, and employees with 12+ years of service may cash out 120 hours. An employee may cash out up to twice (2X) per fiscal year, so long as the combined total hours cashed out for the fiscal year do not exceed the maximums listed above. (amended 2021)
E. Vacation time may be accumulated up to a maximum amount equal to an employee’s allowable vacation credits for two (2) years.
F. Accrued vacation leave is compensable in a lump sum upon termination of employment.
Section 2. Management Leave (Senior and Mid-Management Classifications Only) A. All senior management employees, the mid-management classifications of Deputy Director, Assistant City Engineer, and Police Lieutenant are entitled to fourteen (14) days management leave per fiscal year, and other mid-management employees are entitled to ten (10) days management leave per fiscal year. Management leave is pro-rated for management employees whose employment with the City does not extend through the full fiscal year. Management leave is over and above vacation entitlement, in lieu of overtime pay or compensating time off. (updated 2021)
B. Management leave may not be accumulated from one fiscal year to the next.
C. Other than as shown in item D. below, management leave is not compensable to management employees upon termination of employment.
Resolution 245-49
3 D. Senior management employees and the mid-management classifications of Deputy Director, Assistant City Engineer, and Police Lieutenant, may cash out up to 72 hours and other mid-management employees may cash out up to 56 hours of their annual combined management leave and floating holidays per fiscal year. An employee may cash out up to twice (2X) per fiscal year, so long as the combined total hours cashed out for the fiscal year do not exceed the maximums listed above. (amended 2021) Section 3. Compensation for Authorized Overtime (Confidential Classifications Only) A. Normal Work Period – Forty (40) hours within the period beginning at 12:00 a.m. Sunday and ending 11:59 p.m. the next succeeding Saturday, unless otherwise designated by the City Manager in accordance with the Personnel Rules and Regulations.
B. Overtime Defined – Hours worked in excess of 40 hours per week, or on an authorized holiday.
C. Overtime Compensation – Overtime shall be compensated as compensating time off (CTO) or paid in cash at the rate of time and one-half (1 ½) the number of overtime hours worked.
Payment in cash shall be at the employee’s regular rate of pay as defined by FLSA (Fair Labor Standards Act).
D. Vacation time, holidays, sick leave and CTO shall be included in regular working hours.
E. No compensating time off (CTO) or overtime pay shall be made for overtime work which, in the aggregate with regular working hours, does not exceed forty (40) hours within the normal work week.
F. Overtime worked by a confidential employee can be compensated by overtime pay or CTO at the option of the employee.
G. Confidential employees who have accrued CTO shall be permitted use of such time with advance approval of the supervisor and with due regard to the wishes of the employee and the convenience of the City.
H. Per 29 C.F.R. 553.21, unused compensatory time off (CTO) is payable to the employee upon separation from employment with the City, at a rate of compensation no less than (1) the average regular rate received by such employee during the last three (3) years of employee’s employment, or (2) the employee’s final regular rate, whichever is higher.
I. Employees may cash out up to eighty (80) hours of CTO per fiscal year. An employee may cash out up to twice (2X) per fiscal year, so long as the combined total hours cashed out for the fiscal year do not exceed the maximums listed above. Cash outs will be paid on the next regular pay day, provided that a request is made at least one week prior to such pay day. (amended 2019)
J. Confidential employees may accumulate a maximum of 240 hours compensating time off.
Compensating time off in excess of 240 hours shall be paid at the employee’s regular rate of pay as defined by FLSA.
(Confidential consolidated with Management 7/2008)
Resolution 245-49
4 Section 4. Paid Holidays (amended 2025)
A. The following paid holidays are authorized:
New Year's Day (January 1)
Martin Luther King Day (Third Monday in January)
Presidents’ Day (Third Monday in February)
Cesar Chavez Day (March 31)
Memorial Day (Last Monday in May)
Juneteenth
Fourth of July
Labor Day (First Monday in September)
Veterans Day (November 11)
Thanksgiving Day (Fourth Thursday in November)
Friday following Thanksgiving
Christmas Eve (December 24)
Christmas Day (December 25)
Four (4) floating holidays per fiscal year
B. The floating holidays may be taken as time off only with advance approval by the City Manager for department heads; or by department heads for all other management and confidential personnel and scheduled with due regard to the wishes of the employee and convenience of the City. A new employee hired after January 1 in any fiscal year shall be entitled to not more than one-half of the applicable floating holiday entitlement for the balance of the fiscal year. Floating holidays may not be accumulated from one fiscal year to the next. Any unused floating holidays remaining at the end of a fiscal year or upon separation of employment are not subject to compensation.
C. Once each fiscal year, senior management employees and the mid-management classifications of Deputy Director, Assistant City Engineer, and Police Lieutenant may cash out up to 72 hours, and mid-management employees may cash out up to 56 hours of their annual combined management leave and floating holidays. Confidential employees may cash out up to 16 hours of floating holidays. (amended 2021) D. If an authorized holiday falls on a Saturday, the preceding Friday shall be granted off. If an authorized holiday falls on a Sunday, the following Monday shall be granted off.
When Christmas Eve falls on a Friday and Christmas Day falls on a Saturday, the Christmas Eve paid holiday will be observed on Thursday the 23rd (i.e. the paid days off will be Thursday 12/23 for Christmas Eve and Friday 12/24 for Christmas Day). When Christmas Eve falls on a Sunday and Christmas Day falls on a Monday, the Christmas Eve paid holiday will be observed on Tuesday the 26th (i.e. the paid days off will be Monday 12/25 for Christmas Day and Tuesday 12/26 for Christmas Eve).
Section 5. Family Illness/Bereavement Leave
A. Family Illness: Management and confidential employees are entitled to six (6) days family illness leave with pay per fiscal year, which will be charged against the employee's accumulated sick leave. Family illness leave is applicable when the employee’s presence is necessary to provide or arrange care for an ill member of the employee’s immediate
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5 family; such family shall include spouse, domestic partner, parents and children. Misuse of family illness leave is grounds for disciplinary action.
B. Bereavement Leave: Management and confidential employees are entitled to up to five (5) days of bereavement leave per fiscal year. Bereavement leave is applicable when death occurs in the employee's immediate family; such family shall include spouse, domestic partner, parents, children, and other close relatives (as approved by the City Manager).
Misuse of bereavement leave privileges is grounds for disciplinary action.
C. For purposes of this section, domestic partner is subject to the following:
1. The employee and domestic partner are not related to each other, have assumed mutual obligations for the welfare and support of each other, have been in the domestic partnership for at least six months, and they so state to the City in writing.
2. The employee must immediately notify the City in writing upon the termination of the domestic partner relationship.
Section 6. Sick Leave
A. Earned at the rate of one (1) day per month of service.
B. Unlimited accumulation.
C. Treatment of Sick Leave at Retirement
1. If, upon retirement, an employee is eligible to receive PERS service retirement benefits, and has been in the employ of the City for less than 10 years, the employee’s remaining sick leave balance may be reported to PERS in accordance with the requirements of the PERS optional provision 20965, at the request of employee. (amended 7/2008)
2. If, upon retirement, an employee is eligible to receive PERS service retirement benefits and has been in the employ of the City for ten years or more, employee shall have the choice of 1) receiving, from the City, cash payout of 50% of their entire final sick leave balance at the current base salary rate and having the remaining 50% credited as service credit under the PERS optional provision 20965; or 2) having their entire final sick leave balance credited as service credit under the PERS optional provision 20965 and not receiving any City cash payout. (amended 7/2008)
D. There shall be one-half (1/2) pay for up to nine hundred sixty (960) hours accumulated sick leave when an employee resigns after fifteen or more years of service under favorable circumstances and not as a result of adverse action. (added 7/2008) Section 7. Worker’s Compensation
A. All employees are covered by workers’ compensation insurance in accordance with state law.
B. In the event of lost time due to job-related injury or illness, the City shall supplement temporary disability benefits so that the employee's normal salary level is continued for a period not to exceed thirty (30) workdays.
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6 Section 8. Unemployment Insurance
All employees are covered by unemployment insurance administered by the State Employment Development Department in accordance with state and federal law.
Section 9. Retirement System
A. Non-sworn employees (PERS Local Miscellaneous Members) Retirement Formulas:
1. If employed on or after January 1, 2013, AND a “New” PERS member (New member as defined by PERS), employee shall receive the 2%@62 PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. Employee pays the PERS employee contribution.
2. If employed on or after January 1, 2013, AND a “Classic” PERS member (Classic member as defined by PERS), employee shall receive the 2%@55(Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. Employee pays the PERS employee contribution.
3. If employed on or after June 24, 2012, and prior to January 1, 2013, employee shall receive the 2%@55(Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months.
Employee pays the PERS employee contribution.
4. If employed prior to June 24, 2012, employee shall receive the
2.7%@55(Full) PERS retirement formula, with the final compensation defined as the single highest year. Employee pays the PERS employee contribution.
B. Sworn Law Enforcement Employees (PERS Local Safety Members) Retirement Formulas:
1. If employed on or after January 1, 2013, AND a “New” PERS member(New member as defined by PERS), employee shall receive the 2.7%@57 PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months.
Employee pays the PERS employee contribution.
2. If employed on or after January 1, 2013, AND a “Classic” PERS member (Classic member as defined by PERS), employee shall receive the 3%@55(Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. Employee pays the PERS employee contribution.
3. If employed on or after June 24, 2012, and prior to January 1, 2013, employee shall receive the 3%@55 (Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. Employee pays the PERS employee contribution.
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7 4. If employed prior to June 24, 2012, employee shall receive the 3%@50(Modified) PERS retirement formula, with the final compensation defined as the single highest year. Employee pays the PERS employee contribution.
C. Effective with the August 2, 2017, adoption of this Resolution, it is agreed that the City’s PERS contract shall again be amended as it regards Government Code Section 20516 (Employees Sharing Additional Cost).
In addition to the current applicable PERS employee contribution, Classic Safety, Classic Miscellaneous, and New Miscellaneous employees in this group shall pay 3.0% of PERS reportable compensation towards the City’s PERS employer contribution.
For New Safety employees in this group, in addition to the current applicable PERS employee contribution, employees shall continue to pay an additional 1.5% of PERS reportable compensation toward the City’s PERS employer contribution.
D. The management/confidential employees may request two (2) PERS benefit actuarial reports per fiscal year to be paid for by the City.
Section 10. Insurance
A. 1. Management and confidential employees are provided City paid, vision and dental insurance under the REMIF (Redwood Empire Municipal Insurance Fund) plan. a. For health plan years, 2025/2026, and 2026/2027 only, an employee who voluntarily opts out of the City’s medical coverage due to having other nonCity coverage, shall receive four hundred dollars ($400) per month. This payment shall be made through the employee’s regular bi-weekly payroll check ($184.62/pp). Payments are taxable, subject to tax withholding. Per FLSA guidelines, for non-exempt employees, the payment may (in whole or in part) be included in the calculation of the employee’s regular rate of pay for the purposes of overtime.
In order to be eligible to receive the opt-out payment, the employee must provide annual proof of adequate “minimum essential” non-City medical coverage for all applicable dependents and employee (self) and sign an agreement holding the City harmless. (amended 2019)
b. If at any time during this contract, the City’s health plan(s) (currently REMIF Self-Funded Medical Plan) or the REMIF Board changes or limits participation requirements or prohibits an opt-out payment, or such payment otherwise negatively impacts the City directly or its participation in the Plan(s), such payment shall be discontinued at that time. Discontinuance of such payment shall not be required to be offset or substituted by the City with any other pay or benefit.
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8 2. City and management/confidential employees will share in the premium costs related to health insurance as follows:
EPO 250 Medical Plan:
a. Beginning with the July 2025 premium paid in June 2025, management/confidential employees will pay the following semi-monthly contribution towards health insurance:
Employee Only - $ 98.97
Employee + One - $207.32
Family - $296.10
b. The City will be contributing the following to the 250 Medical Plan premium on a semi-monthly basis for plan year 2025/2026.
Employee Only - $ 461.53
Employee + One - $966.68
Family - $1,380.40
c. For future plan years, management/confidential employees will pay 40% of any increase over the following total monthly premium rates, for health insurance. This amount shall be added to the applicable employee contribution rates listed above. If there is a decrease or no increase in the listed premium rates, employees will continue to pay the applicable contribution rates listed above. Current monthly health insurance rates for the EPO 250 for the 2025/2026 plan year are as follow:
Employee Only - $1,121.00
Employee + One - $2,348.00
Family - $3,353.00
EPO 500 Medical Plan (added 2017):
d. Beginning with the July 2025 premium paid in June 2025, management/confidential employees will pay the following semi-monthly contribution towards health insurance:
Employee Only - $ 86.20
Employee + One - $181.90
Family - $259.10
e. The City will contribute up to the following towards the EPO 500 Medical Insurance Plan monthly premiums:
Employee Only - $ 798.60
Employee + One - $1,673.20
Family - $2,389.80
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9 f. Beginning the Plan Year 2026/2027, the City will pay sixty percent (60%) of any increase over the total monthly premium rates for the EPO 500 Medical Plan insurance 2025/2026 premium rates for subsequent plan years. (amended 2025)
g. Beginning 2026/2027 Plan Year, management/confidential employees will pay 40% of any increase over the total monthly premium rates, for health insurance. If there is a decrease or no increase in the premium rates, employees will continue to pay the applicable contribution rates. (amended 2025)
High-Deductible Health Plan (HDHP) (added 2025)
h. Beginning with the July 2025 premium paid in June 2025, management and confidential employees will pay the following semi-monthly contributions towards the HDHP premiums:
Employee Only - $ 41.20
Employee + One - $86.25
Family - $123.10
i. The City will be contributing the following to the HDHP 2025/2026 plan year premium on a semi-monthly basis.
Employee Only - $ 370.80
Employee + One - $776.25
Family - $1107.90
j. High Deductive Health Plan deductible minimum and maximum amounts are set by the Internal Revenue Service. For calendar year 2025, the minimum deductible for employee only is $1650 and for employee +1 and family is $3300.
k. For future plan years, management/confidential employees will pay 40% of any increase over the following total monthly premium rates, for health insurance.
This amount shall be added to the applicable employee contribution rates listed above. If there is a decrease or no increase in the listed premium rates, employees will continue to pay the applicable contribution rates listed above.
Current monthly health insurance rates for the HDHP for the 2025/2026 plan year are as follow:
Employee Only - $824.00
Employee + One - $1,725.00
Family - $2,462.00
B. Retirees Medical, Dental, and Vision Insurance: The following shall apply to those eligible employees actively employed as of July 1, 2025, and who remain continuously employed full time until retirement from the City. Section 10(B) does not apply to employees who start full-time City employment after July 1, 2025. For employees who retire from the City of Arcata with at least ten (10) years of service but less than twenty (20) years of service with the City, and having been covered under the REMIF health plan
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10 for a minimum of five (5) full-time years up to the last day of work, and who continue medical, dental, and/or vision insurance through a City-sponsored plan, the City will contribute two percent (2%) up to the applicable REMIF Early Retiree Single rate or Early Retiree Two-Party rate towards the insurance premium(s) for each year of service as an employee with the City rounded to the nearest whole year. For employees who retire from the City of Arcata after twenty (20) years of service with the City, and having been covered under the REMIF health plan for a minimum of five (5) full-time years up to the last day of work, and who continue medical, dental, and/or vision insurance through a Citysponsored plan, the City will contribute three percent (3%) up to the applicable REMIF Early Retiree Single rate or Early Retiree Two-Party rate towards the insurance premium(s) for each year of service as an employee with the City rounded to the nearest whole year.
While City contributions will not continue past Medicare eligibility, a retiree or spouse may choose, if eligible, to continue the Medicare coverage available, if any, under the City’s group plan at the retiree’s or spouse’s own cost. (revised 7/2013) Note: For REMIF plans, per its eligibility guidelines, an employee, who has at least ten (10) years of continuous employment with a member entity before retirement and retires under CalPERS, may choose to continue medical, dental, and/or vision coverage. This will be at the retiree’s own cost if he/she does not also meet the criteria above to be eligible for a City contribution towards the premium(s). For example, if the employee had 5 years service at another REMIF member entity and 6 years with the City of Arcata, the employee would not qualify for a percentage of the retiree premium to be paid by the City as outlined above, but would be able to continue coverage as a retiree (vs. COBRA) at the retiree’s own cost. See Appendix A for additional information on City and REMIF plan eligibility guidelines.
C. COBRA Premium Payments for Survivors: For the survivors of an employee who dies while employed by the City of Arcata, who elect to continue medical and dental benefits through COBRA coverage, the City will contribute two percent (2%) of the COBRA premium cost for each year of service achieved by the deceased employee rounded to the nearest whole year. Such contributions will not continue past the COBRA eligibility period.
D. Life insurance is provided for full-time City employees under the Redwood Empire Municipal Insurance Fund with the City contributing the amount of premium paid under REMIF’s plan of $50,000 term life insurance per employee.
E. The City will provide short-term disability insurance coverage, as described in the City of Arcata Personnel Rules and Regulations.
F. Supplemental insurance policies are available for employee purchase through AFLAC.
Open enrollment for AFLAC is May to June of each year, with a July 1 effective date.
Section 11. Education and Training Reimbursement
In addition to training opportunities provided by the City at City expense, the City will reimburse employees the cost of tuition and books (up to $500 per employee per fiscal year) for job-related courses. Approval in advance of course enrollment must be obtained from the department head and City Manager. The employee must demonstrate that he/she received a passing grade and completed the course.
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11 Section 12. Equipment Purchase
The City will allow management and confidential employees to purchase equipment that is necessary to perform job duties, once each year, to be paid through payroll deductions within one (1) year of purchase date. Such purchases must be approved in advance by the City Manager.
Purchases may not be made under this Section until any previous purchase has been paid in full. (amended 7/2008)
Section 13. Additional Supplemental Compensation (amended 2025) A. City of Arcata Residency Incentive
1. Those employees who can show actual residency within the city limits of the City of Arcata shall receive eighty dollars ($80) per month incentive pay for as long as they remain a resident of the City of Arcata. This payment does not qualify as pensionable compensation reportable to CalPERS. The incentive shall be paid biweekly at thirtysix dollars and ninety-two cents ($36.92) per pay period. on the first and second pay period of each month.
2. Should the employee opt to have the City contribute the monthly resident incentive pay to the employee’s deferred compensation account the incentive payment shall be hundred ($100) per month. The incentive shall be paid biweekly at forty-six dollars and fifteen cents ($46.15) per pay period.
3. Employee agrees that should they no longer meet the eligibility requirements for the residency incentive pay that they will immediately notify the City. Employee agrees to repay the City for each month (or prorated portion of) in which the incentive pay was received but for which the employee did not qualify.
B. Bus Pass
Management and confidential employees and their immediate families are eligible to receive a monthly pass for bus service as outlined in the City Employee Bus policy.
C. Physical Fitness and Weight Management Program: (added 2011;amended 2013, 2019)
1. Management and confidential employees shall be eligible to receive up to ninety ($90) dollars every three (3) months for reimbursement towards membership in physical fitness and/or weight management programs. This includes membership in a local health club/fitness center or martial arts program; membership for an online or downloadable physical fitness/personal training program; registration and meeting/workshop fees for weight management programs; or other fitness or wellness programs pre-approved by the City Manager or designee.
2. For the purposes of this Section, physical fitness memberships are intended to be for a local health club/fitness center or martial arts program, or digital physical fitness/personal training program whose main function is to provide strength training, cardio, and/or recognized martial arts discipline workouts (a facility that has a swimming pool and requires a paid membership is eligible for reimbursement). Weight management program membership reimbursement applies towards registration and
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12 meeting/workshop fees, either in-person, online or downloadable. The reimbursement does not apply to such things as home gym or other personal fitness/sports equipment, organized sports teams/programs, food, supplements, or electronic devices (i.e. cell phones, watches, tablets) for the use of digital fitness or weight management programs.
3. Reimbursement is for employee only for up to $30 per month. Reimbursement does not apply towards any initiation fee. Documentation for reimbursement will consist of a City reimbursement form and proof of payment, which must include information that identifies the facility or program the payments were made to and the months of membership the payments cover. If proof of payment includes a multi-person membership, only the portion of that membership attributable to the employee will be reimbursed.
4. Submittal of required documentation must be received by Personnel no later than fifteen (15) business days after the last day of the quarter in which the employee is requesting reimbursement.
5. It is understood this reimbursement must be treated as taxable income for both the employee and the City. Additionally, per notification to the City from the Compensation and Employer Review Unit of CalPERS, the reimbursement is not considered compensation for local safety members and not eligible to be reported to CalPERS.
Section 14. Tobacco Cessation Incentive
Employee who is a tobacco user can sign up for the “tobacco cessation incentive”.
Employee must agree to enroll in and successfully complete a Tobacco Cessation Program of his/her choice. If an employee does not use tobacco for twelve consecutive months from the time of sign-up and certifies that he/she has not used tobacco for one year at the end of the twelve months, the employee will receive $200. For the purposes of this Article, a tobacco user is defined as an eligible employee who attests he/she has used tobacco products (i.e., cigarettes, cigars, chewing tobacco) at least 100 times in his/her lifetime, and, on average, currently uses tobacco products at least 15 days out of a month. This is a one-time benefit. (amended 7/2008)
Section 15. Adoption
The City provides $500 cash benefit to employees adopting minor children.
Section 16. Dependent Care Assistance
The Dependent Care Assistance Program will be executed in accordance with Internal Revenue Code Section 125 with an open enrollment period each May to June to be effective July 1 of that Plan Year.
Section 17. Unreimbursed Medical
Flexible Spending Account (FSA)
Flexible Spending Account - Employees may elect to tax defer a maximum of $1,500 each fiscal year to be used for unreimbursed medical and or dental expenses. This program will be
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13 administered by a third-party administrator the City selects and will have an open enrollment period each May and/or June to be effective July 1 of that plan year.
Health Savings Account (HSA)
Health Savings Account – Employees who are enrolled in the High-Deductible Health Plan will be concurrently enrolled in a Health Savings Account. HSA will be administered by a third party the City selects. The City will make the following contributions to the HSA on the employee’s behalf on or before July 1st of the 2025/2026 plan year.
Employee Only - $1,650
Employee + One and Family - $3,300
Employees with a start date after July 1st of the plan year will receive a prorated portion of the deductible contribution from the City based on the number of pay periods left in the plan year.
Section 18. Deferred Compensation
Employees are entitled to participate in the City's deferred compensation plan(s) as administered by a third-party administrator selected by the City. The primary purpose of this plan is to provide retirement income and other deferred benefits to the employees of the City in accordance with the provisions of Section 457 of the Internal Revenue Code of 1954, as amended. (amended 9/2015) For employees who elect to contribute at least $25 per month ($11.54/pp), the City will contribute to the deferred compensation plan in accordance with the following schedule:
Years of Service City Contribution
0-10 1.5% of regular salary
11-15 2.2% of regular salary
16-20 3.2% of regular salary
21-25 4.2% of regular salary
26+ 5.2% of regular salary
City contribution increases to an employee’s Deferred Compensation account due to years of service will be effective the pay period which includes the employee’s anniversary date.
Section 19. Additional Benefits for Sworn Police Management A. Uniforms and Safety Equipment
1. The City provides uniforms and safety equipment for sworn police management employees and provides for cleaning and maintenance of uniforms and safety equipment.
2. The monetary value, up to $2,100 during first year of employment and up to $1,100 for each subsequent year, associated with the purchase, maintenance and cleaning of uniforms for sworn employees required to wear uniforms shall be reported to PERS annually, for Classic members only, in June of each year, and upon termination of employment. (added 2021)
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14 B. Sworn police management employees may purchase one weapon once each year to be paid through payroll deduction within one year of purchase.
C. The Police Lieutenant or Police Captain shall be eligible to receive overtime payment under the following circumstances: The Lieutenant or Captain is filling a shift assignment of a Police Sergeant or Police Officer because no other personnel were available to fill the vacant shift assignment and the overtime is approved by the Chief of Police. It is further understood this option shall be utilized as a “last resort” and shall only apply as allowed under Fair Labor Standard Act (FLSA) Section 645 Nonexempt and Occasional or Sporadic Work. (amended 7/2008)
D. Sworn police management employees will receive additional compensation of six percent (6%) for possession of a valid POST Intermediate Certificate and an additional six percent (6%) for possession of a valid POST Advanced Certificate. (added 2008; amended 2013) In accordance with CalPERS, POST Certificate Pay is reportable as special compensation for both Classic and PEPRA members. (added 2021)
E. Sworn police management employees will receive a two hundred- and fifty-dollar ($250) equipment reimbursement each fiscal year, payable when receipt for Police related equipment is submitted to Personnel. (added 7/2008) In accordance with CalPERS, this reimbursement is not reportable as special compensation for both Classic and PEPRA members. (added 2021)
Section 20. Additional Benefits for Non - Sworn Police Management A. One non-sworn management employee who manages the Dispatch Center for the Arcata Police Department will receive additional compensation of seven and a half percent (7.5%) for possession of a valid POST Intermediate and Advanced Dispatcher Certification. (added 2024)
Section 21. Longevity Pay
Upon completion of five (5) years of continuous employment with the City of Arcata, the employee shall receive an additional three percent (3%) of base salary as longevity pay. Upon completion of 10 years of continuous employment with the City of Arcata, the employee shall receive an additional three percent (3%) of base salary as longevity pay, for a total of 6%. Upon completion of 15 years of continuous employment with the City of Arcata, the employee shall receive an additional three percent (3%) of base salary as longevity pay (for a total of 9%). (amended 2024) In accordance with CalPERS, Longevity Pay is reportable as special compensation for both Classic and PEPRA members. (added 2021)
Longevity pay increases will be effective the pay period which includes the employee’s anniversary date.
Section 22. Salaries
(added 2011)
A. Effective the first full pay period after adoption of Resolution 234-54 by the City Council, employees received a five percent (5.0%) base salary increase.
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15 B. Effective the pay period that includes July 1, 2025, employees shall receive a three percent (3%) base salary increase.
C. Effective the pay period that includes July 1, 2026, employees shall receive a three percent (3%) base salary increase.
Section 23. Classifications Allocated Less Than Full-Time (1.00 FTE) (added 2011)
A. Classifications allocated by the Council less than full-time (i.e., .75 FTE, .80 FTE), shall receive applicable salaries, benefits, pays, etc. as a pro rata share proportionate to a fulltime equivalent.
B. Classifications allocated less than full-time shall only be eligible for those salaries, benefits, pay, etc. that do not specifically restrict eligibility to full-time employees, and, for which establishing or changing eligibility requirements are outside the City’s control.
C. Pursuant to FLSA and City policy, for confidential classifications, overtime is calculated as hours worked over a forty (40) hour work period.
Section 24. Effective Date
The effective date of this resolution shall be July 16, 2025.
DATED: July 16, 2025
ATTEST: APPROVED:
________________________________ _____________________________ City Clerk, City of Arcata Mayor, City of Arcata
CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 245-49 passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California, held on the 16th day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
______________________________
City Clerk, City of Arcata
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant Finance Director
PREPARER: Tabatha Miller, Assistant Finance Director
DATE: July 16, 2025
TITLE: Adopt the Fiscal Year 2025/2026 Legislative Platform.
RECOMMENDATION:
It is recommended that the Council adopt the attached Fiscal Year 2025/2026 Legislative Platform.
INTRODUCTION:
A Legislative Platform is a summary of locally approved policy statements that provide a framework for the City’s response to state and federal legislation as well as local ceremonial opportunities. The City recognizes the need for active legislative engagement at the local, state, and federal levels to protect and enhance the interests of Arcata’s residents and businesses. This platform is intended to ensure that the City can respond to important legislative concerns on a regular basis and that the City can respond quickly to changes in legislation that often have deadlines that fall in between City Council meetings.
BACKGROUND:
At the May 14, 2025, Budget Study Session, the City Council reviewed and provided direction on the FY 2025/2026 Legislative Platform. A copy of that revised document is attached.
The City has had a Legislative Platform since 2016. It has allowed the City to respond quickly to legislative concerns that develop and change during the legislative session. Past Legislative Platform responses can be found at the link below:
https://www.cityofarcata.org/713/Council-Legislative-Advocacy.
POLICY IMPLICATIONS:
The intent of the Platform is to support the many City initiatives and programs that require legislative support. It also allows the City to respond to support League of California Cities advocacy efforts that are consistent with City goals and priorities.
ENVIRONMENTAL REVIEW (CEQA):
The 2025/2026 Legislative Platform qualifies as being Categorically Exempt from CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines because it will
not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a “project” as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
BUDGET/FISCAL IMPACT:
There is no direct fiscal impact of approving the Legislative Platform for 2025-2026, although the legislative matters addressed may have fiscal implications.
RECOMMENDED COUNCIL ACTION:
Adopt the Fiscal Year 2025/2026 Legislative Platform by approving the Consent Calendar.
In the alternative, request that the agenda item be pulled from the Consent Calendar, and
1. Receive a staff report, review questions with staff.
2. Open public comment.
3. Close public comment.
4. If applicable provide direction to staff for revisions to the Draft FY 2025/2026 Legislative Platform as attached to the agenda.
5. Motion to Adopt the Fiscal Year 2025/2026 Legislative Platform (with any revisions detailed by City Council – if applicable)
ATTACHMENTS:
A. Draft Arcata 2025/2026 Legislative Platform
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City of Arcata 2025-2026
Legislative Platform and Procedures
Background
To promote a structured and proactive policy to respond to local, state, regional and federal legislative issues and ceremonial requests, the following Legislative Policies and Procedures will be utilized to assist the Mayor and City Council to generate a consistent voice on issues of concern and interest to the City of Arcata.
Policy Defined
The Legislative Policy provides guidance with respect to legislative priorities and will provide Council and staff clear direction concerning issues the City will monitor during the legislative session. Legislative inquiries and responses will be administered consistently with “one voice” as to the approved guidance set by City Council.
It is recommended that the City Council, on an annual basis, review the Legislative Guidance Policy with consideration for revisions to reflect current concerns and positions the City Council has taken on previous and proposed future legislative issues.
LEGISLATIVE POLICY
FINANCE
A. State and Federal Mandates
1. Support legislation requiring the State and Federal Government to provide full cost reimbursement to cities for all mandated programs and for all programs resulting in revenue losses.
2. Support legislation that further protects local government revenue from being taken, confiscated, diverted or otherwise used to fund state government operations and responsibilities.
3. Oppose legislation that imposes federally mandated costs for which there is no guarantee of local reimbursement or offsetting benefits.
4. Oppose any measure that mandates procedures that would make local government more dependent on the state for financial stability or reduces local discretion in the use of local government revenues.
B. Long Term Financing of Local Agencies
1. Support legislation and efforts that provides for the collection of internet sales tax and divides internet sales tax based on the point of purchase or sale.
2. Support legislation to stabilize local government financing, to increase funding to local agencies and to permit the most cost-efficient management of state-mandated programs.
3. Support legislation which preserves and enhances the City’s ability to generate revenues from all types of sales.
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4. Support legislation to protect and preserve local control over locally imposed taxes (such as transient occupancy tax and franchise fees).
5. Oppose legislation that shifts revenue from local government to the state for any purpose.
6. Support legislation that enhances the efficacy of Infrastructure Financing Districts and other post RDA legislation.
7. Support legislation that ends or modifies the Educational Revenue Augmentation Fund considering the dissolution of redevelopment law.
PERSONNEL
A. Labor Relations
1. Support legislation that strengthens good faith negotiations between employee organizations and local agencies.
2. Oppose any measure that seeks to impose federal or state mandates on the collective bargaining process.
3. Oppose legislation that mandates cities provide specific benefits, which can be more properly determined through labor negotiations.
4. Oppose any legislation that would reduce local authority to resolve public employee disputes, and support legislation that would preserve court jurisdiction, and/or impose regulations of an outside agency (such as Public Employment Relations Board).
B. Retirement
1. Support measures that would lessen the impact of CalPERS investment losses on employer rates.
2. Support measures related to pensions and other post-employment benefits (OPEB) that would allow cities to better manage the long-term growth of unfunded pension and OPEB liabilities and reduce the risk of fiscal and service level insolvency by cities.
C. Workers’ Compensation
1. Support legislation that would control medical and legal costs related to Workers’ Compensation.
PUBLIC SAFETY
A. Police
1. Support efforts to increase frontline public safety funding for cities to address increases in crime because of Public Safety Realignment and the early release of prisoners.
2. Support legislation to protect the public from the dangerous and improper use of weapons and enact necessary regulations to limit or control their use.
3. Support legislation that would strengthen state graffiti law and provide local government revenue and resources for graffiti abatement.
4. Support legislation that would protect the public from crimes committed by use of the computer, internet or identity theft.
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5. Support legislation that would provide funds for additional technology, equipment, services, or personnel (i.e. COPS bill).
6. Oppose legislation which would weaken the authority of local law enforcement to control the issuance of concealed weapon permits.
7. Support legislation which would provide a greater share of seized assets to localities.
8. Support legislation that would require transfer of information to local officials regarding threats to local safety as threats occur.
9. Advocate for legislation/funding that would take advantage of current technology to prevent crime (i.e. - the ability to use surveillance cameras and automatic license plate recognition technology).
10. Support legislative “fixes” to Proposition 47, AB 109, and the 2011 Corrections Realignment, in order to minimize its impacts on public safety.
11. Support legislation that provides local law enforcement agencies authority to recover any costs associated with complying with any federal, state or court‐ordered licensing, registration and testing requirements.
12. Support legislation that prohibits local law enforcement from contacting members of the public based solely on suspected immigration status and from conducting operations with Immigration and Customs Enforcement (ICE) personnel.
13. Support legislation that provides funding or reimbursement for non-bias-based policing, procedural justice, emotional intelligence and police legitimacy training.
14. Support legislation that provides funding or reimbursement for de-escalation training, tactics and equipment.
15. Support legislation that encourages the research, development and implementation of less lethal technology.
16. Support legislation that protects children and provides assistance to families.
17. Support legislation that provides funding and/or reimbursement for police training.
18. Support legislation that provides funding for crime prevention, community engagement and elder abuse awareness.
19. Support legislation that provides funding for continued collaboration between law enforcement, housing experts and mental health clinicians.
20. Support legislation that provides funding and/or reimbursement for awareness, education and enforcement to protect minors from consuming nicotine products and alcohol.
B. Emergency Services/Community Technology
1. Support legislation that provides funding to local agencies for training, disaster preparedness, and emergency planning and operations.
2. Support legislation protecting local discretion regarding building and fire code standards.
3. Support measures that create or maintain local governmental authority as it applies to the cable, video and telecommunications industry and franchising processes.
4. Support rural broadband deployment.
5. Support legislation to preserve Net Neutrality.
6. Oppose legislation that reduces local government control over cellular technology infrastructure development, installation and deployment.
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TRANSPORTATION AND PUBLIC WORKS
A. Traffic/Roads/Highways /Transit
1. Support legislation to repair and maintain critical infrastructure, including roads and bridges, for motorists, cyclists, pedestrians and transit for multimodal transportation emphasizing forms of transportation with lower environmental impacts.
2. Support creative financing to make up for losses in gas taxes due to increased use in electric and hybrid vehicles and lower gas prices.
3. Support state-local partnerships to fund regional transportation projects.
4. Support legislation to retain local control over public rights-of-way.
5. Support legislation that provides equitable amounts of state and federal funding for roads and highways, and facilitates timely construction of local transportation projects.
6. Support legislation that increases total and proportional funding for active transportation and transit.
B. Water/Wastewater
1. Support legislation that protects water quality.
2. Support legislation that provides additional flexibility to increase and stabilize the water supply.
3. Support legislation to provide funding for mitigation measures and projects to divert, filter, or treat urban runoff.
4. Oppose legislation that imposes more stringent requirements on wastewater discharge and storm drain runoff without providing funding.
5. Oppose measures that impose unreasonable or unfunded water testing/treatment requirements.
6. Oppose efforts to mandate a state water public benefits charge unless funds remain within the local community.
7. Support legislation for funding to repair, upgrade and maintain existing critical water and sewer infrastructure
C. Solid Waste and Recycling
1. Support legislation that provides funding and program support to move Arcata towards meeting its goal of zero waste.
2. Support legislation that reduces plastic waste, supports comprehensive restrictions on single use plastic products and packaging, and provides funding and program support for increased recycling standards.
3. Support legislation encouraging active development of markets for recycled and reused goods; promoting the circular economy
4. Support legislation to increase electronics recycling, public education and improved methods for handling household hazardous waste.
5. Support programs that provide incentives for “green” commercial and residential development.
6. Support legislation for extended producer responsibility, manufacturer responsibility, product stewardship, “right to repair” and truth in packaging and advertising.
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ENVIRONMENT / CLIMATE CHANGE
1. Support legislation that encourages locally based models for energy provision and delivery.
2. Support efforts designed to reduce or eliminate the spread of graffiti.
3. Support legislation which allocates state and/or federal funds for the compliance of federal and state environmental standards.
4. Oppose measures that provide only minimal improvements in air and water quality while incurring excessive public and private costs associated with implementation.
5. Oppose legislation that adversely impacts wetlands without an overriding public benefit (e.g., sea level rise protection).
6. Support legislation that seeks to protect creeks, rivers, lakes, waterways and the ocean.
7. Support legislation and other efforts to minimize methane emissions associated with food production and waste and encourage carbon farming.
8. Support programs that provide incentives for “green” commercial and residential development.
Support legislation that provides incentives to individual homeowners and businesses for the installation of solar panels.
9. Support efforts to rebate individual homeowners and businesses for returning excess power back into the grid as a result of owner-generated energy.
10. Support legislation that provides funding and resources for alternative fuel vehicles for the replacement of municipal fleet equipment. Support efforts to provide adequate charging station infrastructure for emerging electric vehicle technology. Support legislation that provides funding and resources for retrofitting municipal buildings to increase energy efficiency.
11. Support legislation that supports conversion of infrastructure towards long-term renewables and away from natural gas dependency.
12. Support for development of local off-shore wind and microgrids.
13. Support legislation that would electrify the rail system.
14. Support legislation that develops incentives and education on trading out and/or upgrading wood heating.
15. Oppose efforts to increase off-shore oil and / or Natural Gas drilling along the California coastline.
16. Support legislation that prohibits the storage, handling and transport of coal and petroleum coke in jurisdictions in Humboldt County including Arcata.
17. Support programs that provide funding and other forms of support for the full build-out of EV charging station networks.
18. Support legislation to address historic and current environmental injustices related to pollution, land use, transportation, and resources.
19. Support legislation to amend the Coastal Act to allow hard and soft armoring solutions to sea level rise where no other feasible option exists.
LAND-USE PLANNING, AFFORDABLE HOUSING, HISTORIC PRESERVATION
1. Encourage federal and state financial support to provide adequate affordable housing for low-income individuals. Specifically support legislation that provides local funding to address homelessness.
2. Support legislation consistent with the City’s Historical Preservation Element of the General Plan, including state or federal incentive programs, streamlining and grant programs.
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3. Support legislation that streamlines walkable infill housing development.
4. Support CEQA reform that streamlines housing and infill development.
5. Support legislation that provides funding mechanisms for long-range planning to meet state goals.
6. Oppose legislation that removes local control on development decisions.
COMMUNITY/RECREATIONAL/SOCIAL ISSUES
1. Support federal and state funding opportunities for cultural arts programs, libraries, parks, recreation and human service, open space, and facility development/renewal.
2. Support legislation that preserves the Deferred Action for Childhood Arrivals (DACA) program.
3. Support legislation that increases access to and affordability of education including vocational, technical and training programs and alternatives to four-year colleges.
4. Support measures that promote volunteerism.
5. Support federal and state funding opportunities that promote the ability to provide public access to technology at community facilities.
6. Support legislation that provides funding and resources for local governments to implement Healthy Cities programs and policies aimed at strengthening families and reducing adverse childhood experiences, obesity, high rates of diabetes, heart disease, and other health conditions.
7. Oppose legislation that would defund and/or shut down Planned Parenthood health centers and/or compromise access to reproductive healthcare.
8. Support State and Federal Universal and/or Single Payer Healthcare programs and legislation.
9. Support legislation that provides resources and/or programs that address substance abuse and harm reduction strategies.
10. Support local, state and federal legislation and actions that protect immigrant rights and provide education and resources so that immigrant families know their rights and how to assert them.
ECONOMIC DEVELOPMENT/TOURISM
1. Support the repeal or modification of the federal prohibition of Marijuana.
2. Oppose legislation and regulatory efforts that would diminish or eliminate the authority of cities to zone and plan for the development of telecommunications infrastructure, including the siting of cellular communications towers or transmission sites.
3. Support legislation that preserves or increases funding for and increases functionality of Housing and Community Development grant programs, including the Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) programs as provided by the U.S. Department of Housing and Urban Development. Support legislation that expands the eligibility and allowable uses of program funds. Oppose legislation that would reduce funds dedicated to the programs.
4. Support legislation that provides tangible and productive tools and incentives to support job creation and retention. Support legislation that enhances the City’s ability to promote economic development and job creation.
CEREMONIAL RECOGNITION REQUESTS
1. Certificates of recognition, appreciation and/or achievement that commemorate a person, living or in memory of.
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LEGISLATIVE PROCEDURES TRACKING
The City Manager (or designee) will periodically provide updates on important legislative issues and/or those matters that the City has a stated a position on during the Legislative Session.
RESPONSE
When a legislative matter requires action between regular City Council Meetings, the City Manager (through the Mayor) is authorized to take a position on the matter in accordance with the adopted Legislative Policy.
If there are mitigating factors where the Council may want to take a position that varies from the approved Policy, or, if it is a matter that is not inherent in the Policy, the measure shall go to the full City Council for direction.
1. The Mayor and City Manager (or designee) shall review all requests for a Mayor’s letter on legislative issues to determine if the legislation aligns with the existing and approved position through the City’s Legislative Policy.
2. Department Heads shall coordinate the initiation and development of legislative letters with the City Manager (or designee).
3. If the matter aligns with approved Policy, City response shall be supplied in the form of a Mayor’s letter to the legislative body reviewing the bill/measure.
4. If possible, the letter shall include examples of how a bill would specifically affect the City of Arcata e.g. “the funding the City will lose due to this measure could pay for x miles of road rehabilitation.”
5. When a letter is sent to a state or federal legislative body, state legislators representing the City of Arcata shall be included as a courtesy copy “cc” on the letter. The appropriate contact at the League of California Cities and legislative consultants, if applicable, shall also be included as a cc on legislative letters.
6. All letters that are sent under this policy will be cc’d to each Councilmember and posted on the City’s website.
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager
PREPARER: Tabatha Miller, Assistant City Manager
DATE: July 16, 2025
TITLE: Consider Approval of an Agreement with Humboldt Made to Host the Arcata Friday Night Market in September 2025.
RECOMMENDATION:
It is recommended that the Council consider an Agreement/Partnership with Humboldt Made to host a Friday Night Market at the Arcata Plaza on September 5th, 12th, and 26th of 2025, and if approved, authorize the City Manager to execute all applicable documents.
INTRODUCTION:
The Friday Night Market hosted in Eureka’s historic Old Town, has become a signature event for Humboldt Made and the City of Eureka. The Eureka 2025 season is from June 6–August 29. The City of Eureka opted to not extend the market into September and is willing to share the event with Arcata. The proposal from Humboldt Made is to host an Arcata Friday Night Market on September 5 th, 12th, and 26th, skipping the 19th because the North Country Fair will be held in Arcata September 20th and 21st from 10 a.m. to 6 p.m.
BACKGROUND:
The Friday Night Market features local makers, food vendors, performance artists, and live music.
Humboldt Made has partnered with the City of Eureka to host the popular Friday Night Market for several years. Based on Placer AI data, the market consistently draws over 7,000 visitors who spend an average of $24 each. The Eureka Market operates from 5:30-8:30pm from June 6 – August 29 (excluding July 4) and draws hundreds of local makers, artisans, farmers and chefs. The community event supports small local businesses and the shop local movement beyond the typical Christmas shopping season.
The market also draws people to Eureka’s Historic Old Town and its local brick and mortar businesses.
DISCUSSION:
Humboldt Made proposes a collaborative partnership between itself, the City of Arcata and the Arcata Chamber of Commerce to host three Friday Night Markets on the Arcata Plaza September 5 th, 12th and 26th. These events would be designed to celebrate Arcata’s culture, support local businesses and welcome Cal Poly Humboldt students back for the fall semester.
Key elements of the proposal include:
60 vendors: Food trucks, farmers, makers, artists, and community organizations Live music and entertainment
Cal Poly Humboldt student welcome zone
Beer garden featuring local breweries, wineries and distilleries Family activities and youth programing
Choose Humboldt activation booth with giveaways and local story telling Projected attendees of 5,000-7,000 per market
Plaza street closures from approximately 4:00 to 9:00 p.m. Offer Plaza businesses a free booth and include surrounding businesses with specific exposure
The City of Arcata would provide logistical support before and after the event, including use of traffic control signage and City-owned barricades, assistance with street closures, pre-event cleaning of the Plaza and coordination with public safety. The City would pay Humboldt Made a stipend of $2,500 per market to cover infrastructure costs including toilets, stage and sound, sanitation and trash, staffing, insurance and outreach.
ENVIRONMENTAL REVIEW (CEQA):
The event is a temporary, periodic social event held on the Arcata Plaza. There are no direct or indirect physical changes to the environment resulting from the event. Therefore, it is not a project pursuant to CEQA Guidelines Sec. 15378. Approval of, and funding for, the event is not subject to CEQA.
BUDGET/FISCAL IMPACT:
The cost of partnering with Humboldt Made is $7,500 (3 X $2,500). An estimated additional $6,000 (3 X $2,000) covers the cost of City staff to assist with the street closures, Plaza cleanup, traffic control signage and support from public safety. If approved by the Council, the total estimated cost of $13,500 would be expensed to the City Council’s Community Projects account 101-10-01-52104, which has a FY 2025/26 budget of $269,000. This account has been designated to provide support for economic development.
RECOMMENDED COUNCIL ACTION:
1. Receive a staff report and review questions with staff;
2. Open public comment;
3. Take public comment;
4. Close public comment; and
5. If appropriate, there should be a motion and a second to approve the Humboldt Made Proposal and authorize the City Manager to execute all applicable documents.
ATTACHMENTS:
A. Proposal from Humboldt Made to Host Friday Night Market in September 2025.
Proposal to the City of Arcata
Re: Hosting Three Friday Night Markets in September 2025 Prepared by: Humboldt Made / Choose Humboldt Initiative In Partnership with: The City of Arcata & the Arcata Chamber of Commerce Date: 6/26/25
Click here for Friday Night Market video
Overview
We propose hosting three Friday Night Markets on the Arcata Plaza in September 2025—on September 5th, 12th, and 26th, from 5:00 PM to 8:00 PM. These dynamic community events are designed to celebrate Arcata’s vibrant culture, support local businesses, and welcome Cal Poly Humboldt students back for the fall semester. With attendance projected between 5,000–7,000 people per market, these events will bring the Plaza to life in a way that is both festive and economically meaningful.
This proposal is a collaborative partnership between Humboldt Made, the City of Arcata, and the Arcata Chamber of Commerce—reflecting our shared commitment to fostering community engagement, economic opportunity, and a thriving downtown.
Community Impact & Opportunity
Friday Night Markets are more than just events—they are a celebration of local identity. By bringing together food vendors, artists, musicians, small businesses, students, families, and visitors, these markets help foster a sense of connection and belonging. They support economic vitality, especially for small and emerging businesses, and activate the Plaza as a vibrant cultural hub.
Together, we have an incredible opportunity to:
● Welcome new and returning Cal Poly Humboldt students with fun, inclusive events that highlight the community’s unique charm.
● Support local businesses and entrepreneurs by giving them direct access to thousands of residents and visitors.
● Strengthen ties between government, business, and education sectors through meaningful public-private collaboration.
● Build civic pride and cultural vibrancy through art, food, music, and shared celebration.
We will start conversations with Cal Poly Humboldt and hope to establish a dedicated student shuttle service for these evenings—bringing students to and from the Plaza and encouraging early connection with the downtown district and its businesses.
Event Logistics
Event Dates & Times:
● September 5, 2025
● September 12, 2025
● September 26, 2025
● Market Hours: 5:00 PM – 8:00 PM
Street Closures & Access:
● Street clearing at 3:00 PM
● Full Plaza closure at 4:00 PM
● Streets reopen by 9:00 PM
Projected Attendance:
5,000–7,000 attendees per market
Key Elements:
● 60 vendors: food trucks, farmers, makers, artists, and community organizations ● Live music and entertainment
● Cal Poly Humboldt student welcome zone
● Beer garden featuring local breweries
● Family activities and youth programming
● Choose Humboldt activation booth with giveaways and local storytelling Request for Support from the City of Arcata
We respectfully request the City of Arcata’s partnership and support in the following ways:
1. Provide logistical support, including traffic control signage, access to city barricades, and coordination with public safety.
2. Support necessary street closures and clearing, including pre-event cleaning of the Plaza.
3. Offer a stipend of $2,500 per market (totaling $7,500) to help offset infrastructure costs such as toilets, stage and sound, sanitation and trash, staffing, insurance, and outreach.
These events represent a strong return on investment—bringing foot traffic to local businesses, showcasing Arcata’s creative economy, and providing a safe, inclusive space for thousands of community members and students.
Why It Matters
Arcata has an opportunity to step into the spotlight with this series. These Friday Night Markets are not just events—they are catalysts for economic development, community pride, and regional visibility. They strengthen the ties between long-time residents and new students, between businesses and consumers, between institutions and neighborhoods.
This event format has already proven wildly successful in Eureka, drawing thousands of attendees and revitalizing the downtown core. Arcata is uniquely poised to host its own signature version—one that reflects the city’s values of sustainability, creativity, and community.
Closing
We’d love to collaborate with the City of Arcata and the Arcata Chamber of Commerce to bring this vision to life in September 2025. With your partnership, we can create unforgettable
evenings that support our local economy, foster civic pride, and show Cal Poly Humboldt students just how vibrant and welcoming Arcata truly is.
Please let us know a time to meet and discuss next steps.
Warmly,
Rosa Dixon
Executive Director, Humboldt Made
[email protected]
www.humboldtmade.com
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: David Loya, Community Development Director
PREPARER: David Loya, Community Development Director
DATE: July 16, 2025
TITLE: Initiate Adoption of the Comprehensive Update to the City’s Local Coastal Program - Statutorily Exempt from the California Environmental Quality Act (CEQA Guidelines Sec. 15265).
RECOMMENDATION:
Staff recommend that the Council:
1. Open the public hearing, receive a staff report, receive public comment, deliberate; then
2. Continue the hearing to October 15, 2025
INTRODUCTION:
The City of Arcata certified Local Coastal Program (Program) was last comprehensively updated in 1994. Much has changed regarding both planning and our understanding of the impact of global climate change. The June 10, 2025, version of the Program posted on the City’s website includes the Planning Commission’s latest recommendation (https://www.cityofarcata.org/549/Local-CoastalProgram-Update). This action will defer local adoption until October of this year, which will provide City and Coastal staff the opportunity to collaborate on final edits.
BACKGROUND:
The City has been working closely with Coastal Commission staff over the last eight years on the current version of the comprehensive update. During this time, the City engaged the community, State and Federal agencies, the Commission and the Council to define the City’s coastal policies consistent with the Coastal Act. Importantly, this update establishes the City’s policy stance and approach to sea level rise resiliency and adaptation.
DISCUSSION:
The Coastal Commission staff provided recommended changes to the June 10, 2025, version. These changes cannot be made through a conditional certification process. They must be addressed in the City’s original submittal. As such, staff is recommending deferring local adoption to provide time for addressing the edits. Coastal staff have committed to working diligently with City staff to resolve all outstanding issues in a three-month period. The Council should vote to continue the hearing to October 15, 2025.
POLICY IMPLICATIONS:
The Local Coastal Program establishes the policy framework for development and land use in the coastal zone.
COMMITTEE/COMMISSION REVIEW:
The Planning Commission considered a recommendation to the City Council on July 8, 2025. This report was written before their recommendation. Staff will update the Council on the Commission’s action during the oral staff report on this item.
The Wetlands and Creeks Committee recommended approval with modifications that were incorporated in the June 10, 2025, version.
ENVIRONMENTAL REVIEW (CEQA):
Local adoption of Local Coastal Programs are statutorily exempt from the California Environmental Quality Act (CEQA). The California Coastal Commission operates as a “certified regulatory program”, which implements the core principals of CEQA while not being subject to the procedural requirements outlined in the Public Resources Code or the CEQA Guidelines. The City acknowledges the statutory exemption applies to its adoption in its adoption of Resolution No. 256- 02 and Ordinance No. 1581.
BUDGET/FISCAL IMPACT:
This action will have negligible fiscal impact. The grants have largely offset the cost of the update.
RECOMMENDED COUNCIL ACTION:
1. Open the public hearing;
2. Receive a staff report;
3. Receive public comment;
4. Deliberate; then
5. Move to continue the public hearing to October 15, 2025.
ATTACHMENTS:
A. Resolution 256-02
B. Ordinance 1581
RESOLUTION NO. 256-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA
ADOPTING THE LOCAL COASTAL ELEMENT
WHEREAS, the City of Arcata includes portions of its boundaries inside the Coastal Zone; and WHEREAS, the Coastal Act of 1976 (the “Act”) authorizes coastal jurisdictions to implement its provisions through a Local Coastal Program, which includes land use plans, zoning maps, zoning ordinances, and other implementing actions deemed consistent with the Act; and WHEREAS, the City of Arcata operates a Certified Local Coastal Program comprised of the Coastal Land Use Element, adopted in 1989, and the Land Use and Development Guide, adopted in 1994; and
WHEREAS, the City’s policy and regulatory strategies have changed dramatically since certification and sea level rise policy is absent from the current Local Coastal Program; and WHEREAS, the City has been involved in the public process of updating the Local Coastal Program since 2010 and has engaged the community in each stage of the development of the comprehensive update to the Program; and
WHEREAS, the Local Coastal Element is a comprehensive update to the previously certified Coastal Land Use Element, contains policies consistent with the Act specific to the City’s Coastal Zone, and, together with the Coastal Zoning Ordinance, will constitute the City’s Local Coastal Program upon certification and Council acceptance; and
WHEREAS, the Local Coastal Element will be an Element of the General Plan 2045; and WHEREAS, Planning Commission Resolution No. PC-25-04 adopted on _______, 2025, is the Planning Commission’s recommendation for adoption of the Local Coastal Element; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arcata:
1. Affirms the statutory exemption pursuant to CEQA Guidelines Section 15265 for local coastal program approvals, which was adopted by the City Council on _________, 2025; and
2. Affirms the Findings of the City Council of the City of Arcata for a Comprehensive Amendment to the Local Coastal Program, adopted by Resolution PC-25-04 of the Arcata Planning Commission.
3. Adopts the Local Coastal Element dated June 10, 2025, which is incorporated herein by reference.
4. Upon Coastal Commission certification and subsequent acceptance by the City Council, the Coastal Land Use Element shall be rescinded and the Local Coastal Element shall, together with the Coastal Zoning Ordinance, constitute the City’s Local Coastal Program;
5. This Resolution shall become effective on the effective date of Ordinance No. 1581, an Ordinance of the City Council of the City of Arcata Adopting a Comprehensive Update to the Coastal Zoning Ordinance.
DATED:
ATTEST:
_________________________ __________________________
Rhea Varley Kimberley White
City Clerk, City of Arcata Mayor, City of Arcata
CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-02, passed and adopted at a regular meeting of the City Council of the City of Arcata, County of Humboldt, State of California, on the _____ day of _______, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
_____________________________
Rhea Varley
City Clerk, City of Arcata
ORDINANCE No. 1581
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCATA
ADOPTING A COMPREHENSIVE UPDATE TO THE COASTAL ZONING ORDINANCE WHEREAS, the City of Arcata includes portions of its boundaries inside the Coastal Zone; and WHEREAS, the Coastal Act of 1976 (the “Act”) authorizes coastal jurisdictions to implement its provisions through a Local Coastal Program, which includes land use plans, zoning maps, zoning ordinances, and other implementing actions deemed consistent with the Act; and WHEREAS, the City of Arcata operates a Certified Local Coastal Program comprised of the Coastal Land Use Element, adopted in 1989, and the Land Use and Development Guide, adopted in 1994; and WHEREAS, the City’s policy and regulatory strategies have changed dramatically since certification and sea level rise policy is absent from the current Local Coastal Program; and WHEREAS, the Coastal Zoning Ordinance comprises the regulatory framework, zoning ordinance, zoning map, and other implementing actions for development and land uses in the Coastal Zone; and WHEREAS, the City has been involved in the public process of updating the Local Coastal Program since 2010 and has engaged the community in each stage of the development of the comprehensive update to the Program; and
WHEREAS, the Coastal Zoning Ordinance is a comprehensive update to the previously certified Land Use and Development Guide, contains standards consistent with the Act specific to the City’s Coastal Zone, and, together with the Local Coastal Element, will constitute the City’s Local Coastal Program upon certification and Council acceptance; and
WHEREAS, Planning Commission Resolution No. PC-25-04 adopted on _______, 2025, is the Planning Commission’s recommendation for adoption of the Coastal Zoning Ordinance; WHEREAS, the Council held at least one duly noticed public hearing with a minimum of 20-days’ notice prior to making its decision.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCATA DOES ORDAIN AS FOLLOWS:
Section 1. California Environmental Quality Act Determination. Adoption of local coastal programs is statutorily exempt from CEQA pursuant to CEQA Guidelines Section 15265. This action is exempt from CEQA.
Section 2. Zoning Text Amendment, Chapter 2. The Coastal Zoning Ordinance dated June 10, 2025, incorporated herein by reference and made a material part of this ordinance, is hereby amended into Title IX, Planning and Zoning, creating Chapter 2, Coastal Zoning, Section 9003, Coastal Zoning Ordinance, Section 2.10 et seq. The Coastal Zoning Ordinance shall regulate land use and development
only within the Coastal Zone. The Coastal Zoning Ordinance shall repeal and replace the Land Use and Development Guide upon certification by the Coastal Commission and subsequent acceptance by the City Council.
Section 3. Zoning Map Amendment, Coastal Zoning Map. Title IX, Planning and Zoning, Chapter 2, Coastal Zoning, Section 9003, Coastal Zoning Ordinance, Chapter 2.12, Planning and Locating Development, Section 2.12.020.C, Coastal Zoning Map, Figure 1, incorporated herein by reference and made a material part of this ordinance, is hereby adopted. The Coastal Zoning Map shall apply to land use and development only within the Coastal Zone. The Coastal Zoning Map shall repeal and replace the Land Use Plan and Zoning Map established by the Land Use and Development Guide Section 1-0203 upon certification by the Coastal Commission and subsequent acceptance by the City Council.
Section 4. Findings of Approval. Based upon the whole record, information received in public hearings, comments from responsible and trustee agencies, the public, and the Arcata Planning Commission recommendation PC-25-04, dated _____,2025, the following findings of approval are hereby adopted pursuant to Land Use Code Section 9.92.050.B, Zoning Map and Land Use Code Amendment Findings, and California Government Code, Section 65860:
1. The proposed amendment is consistent with the General Plan. The Coastal Zoning Ordinance proposes overlay zones that implement land use designations identified in the Local Coastal Element, an Element of the General Plan 2045, as well as the Land Use Designations identified in the Land Use Map of the General Plan 2045;
2. The affected sites are physically suitable (including absence of physical constraints, access, compatibility with adjoining land uses, and provision of utilities) for the requested zoning designation and proposed or anticipated uses and/or development; and
3. The proposed amendments would not be detrimental to the public interest, health, safety, convenience, or welfare of the City.
Section 5. Severability. If any provision of this ordinance is invalidated by any court of competent jurisdiction, the remaining provisions shall not be affected and shall continue in full force and effect.
Section 6. Limitation of Actions. Any action to challenge the validity or legality of any provision of this ordinance on any grounds shall be brought by court action commenced within ninety (90) days of the date of adoption of this ordinance.
Section 7. Effective Date. This ordinance shall become effective thirty (30) days from and after its final passage, provided it is published pursuant to Government Code section 36933 in a newspaper of general circulation within fifteen (15) days after its adoption.
DATED:
ATTEST:
__________________________ __________________________
Rhea Varley Kimberley White
City Clerk, City of Arcata Mayor, City of Arcata
CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Ordinance No. 1881, passed and adopted at a regular meeting of the City Council of the City of Arcata, County of Humboldt, State of California, on the ___ day of _______________, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
_______________________________
Rhea Varley
City Clerk, City of Arcata
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager
PREPARER: Tabatha Miller, Assistant City Manager
DATE: July 16, 2025
TITLE: Consider Adopting Resolution No. 256-03 to Authorize Establishing a Public Agency Retirement Services (PARS) 115 Trust to Prefund City Pension Obligations.
RECOMMENDATION:
It is recommended that the Council authorize the City Manager to establish a Public Agency Retirement Services (PARS) 115 Trust Account to prefund City pension obligations; and authorize the City Manager to execute all applicable documents.
INTRODUCTION:
Consistent with the City’s Pension Funding Policy, in 2023 the City established a 115 Trust Account through the California Public Employees’ Retirement System (CalPERS). A 115-pension prefunding trust account allows the City to use the contributed funds to reimburse itself for pension expenses or to make payments to CalPERS. The California Employers' Pension Prefunding Trust Fund (CEPPT) is limited to two investment strategies. To expand the City’s investment options and provide opportunities for higher returns, staff recommend establishing an additional 115 Trust Account with Public Agency Retirement Services (PARS).
BACKGROUND:
Like many municipalities in California and across the United States, Arcata’s pension liability is its single largest debt and a significant ongoing expense. The Unfunded Accrued Liability (UAL) is the present value of future employer contributions for service that has already been earned. It is the shortfall between the City’s pension assets and what is needed to fully pay out the benefits already promised to retirees. The most recent Actuarial reports estimate the City’s UAL at $32.8 million, which does not include the $5 million additional discretionary payment (ADP) or the nearly $4 million in existing 115 Pension Prefund Trust.1 The UAL is in addition to the City’s normal ongoing annual contributions for current employees.
As part of developing the Fiscal Year (FY) 2023-2024 Budget, the City Council authorized a payment strategy with the objectives of decreasing the liability, stabilizing pension costs and reducing interest cost – currently at 6.8% charged on all UAL balances. Part of that strategy authorized establishing a Section 115 Trust and allocating $2.5 million as initial funding. On August 16, 2023, the City Council authorized the Mayor or Vice Mayor to execute the documents to
1 CalPERS issues Actuarial annually in late July or early August. The actuarial data is from the prior year and estimates costs for the next fiscal year. The most recent report is dated June 30, 2023.
establish a California Employers' Pension Prefunding Trust Fund (CEPPT). The current balance in the City’s CEPPT account is $3,953,752.
When making contributions to the CalPERS CEPPT account, the City can choose between two investment strategies. Strategy 1 seeks to provide capital appreciation and income over the longer term and is the more aggressive of the two options. Strategy 2 has a greater share of fixed income investments and focuses on stable income and principal. While the CalPERS CEPPT investment options focus on long term growth to match the long-term nature of the CalPERS pension obligation, both are passive conservative investments.
Conservative is typically a golden standard in investment of public funds. Section 115 of the Internal Revenue Code (IRC) authorizes and defines the terms of a Section 115 Trust. It is an irrevocable investment account dedicated for a specific purpose. Interest earnings are not taxed but more significant to local governments, it allows for investing longer term than the California Government Code (Sections 53620-22). Pension obligations by their nature are long-term liabilities.
Pension benefits earned by an employee today may not be paid for 25 to even 50 years, depending on the age of the employee. The City’s regular investments, like most local governments, focus on safety, liquidity, and yield, in that order, so that funds are available to pay current or near future expenditures.
115 Pension Trusts allows the City to invest in longer-term securities that better match the term of the City’s UAL. Those longer-term investments are designed and expected to earn better returns.
The CalPERS CEPPT options are good investment products, but staff recommend adding options to diversify.
Public Agency Retirement Services (PARS) has been offering 115 Trust Services since 1984, and their products predate CalPERS CEPPT accounts. PARS offers five strategies plus the option of customizing a strategy. Their comparable products have consistently outperformed the CalPERS CEPPT products.
DISCUSSION:
A 115 Pension Trust allows the City to invest in longer-term securities that better match the term of the City’s UAL. Once the funds are deposited into the trust, they can only be used towards pension costs. However, unlike additional discretionary payments (ADPs) paid directly to CalPERS and applied to the UAL, 115 trust funds can be used at any time as ADPs or used to cover current annually required contributions for the UAL payments or to meet regular employer contributions.
This flexibility adds another layer to the City’s reserve funds. Greater investment strategies should result in higher returns and more funding to pay down the UAL over the long term.
POLICY IMPLICATIONS:
More investment strategies and potentially higher rates of return are consistent and support the City’s Pension Funding Policy.
BUDGET/FISCAL IMPACT:
The long-term fiscal impact of this pension-related action is impossible to quantify. However, reserving funds today and investing those funds in strategies that match the investment goals and timeframes will bring budgetary benefits over time. The City’s current CEPPT 115 Pension Prefund Trust has a balance of $3,953,752. Staff anticipate a General Fund surplus in the just completed FY 2024-25. Per the City’s Pension Funding Policy, 25% of that surplus is to be applied to a one-time ADP to CalPERS or a contribution to the City’s 115 Trust Account.
RECOMMENDED COUNCIL ACTION:
1. Receive a staff report and review questions with staff;
2. Open public comment;
3. Close public comment; and
4. Motion to adopt Resolution No. 256-03 authorizing the City Manager to establish a PARS 115 Trust to prefund City pension obligations and authorizing the City Manager to execute all applicable documents.
ATTACHMENTS:
A. Resolution No. 256-03
B. PARS Presentation for City of Arcata
C. Draft Contract for Services with PARS
RESOLUTION NO. 256-03
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA APPROVING
THE ADOPTION OF THE PUBLIC AGENCIES POST-EMPLOYMENT BENEFITS
TRUST ADMINISTERED BY PUBLIC AGENCY RETIREMENT SERVICES (PARS) WHEREAS, PARS has made available the PARS Public Agencies Post-Employment Benefits Trust (the “Program”) for the purpose of pre-funding pension obligations; and WHEREAS, the City of Arcata (“City”) is eligible to participate in the Program, a tax-exempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued there under, and is a tax-exempt trust under the relevant statutory provisions of the State of California; and WHEREAS, the City’s adoption and operation of the Program has no effect on any current or former employee’s entitlement to post-employment benefits; and WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Program; and WHEREAS, the City’s funding of the Program does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the City reserves the right to make contributions, if any, to the Program.
NOW THEREFORE, BE IT RESOLVED by the City Council of Arcata as follows:
1. The City Council hereby adopts the PARS Public Agencies Post-Employment Benefits Trust; and
2. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Plan Administrator for the Program; and
3. The City’s Plan Administrator is hereby authorized to execute the PARS legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Program and to maintain compliance of any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Program.
DATED:
ATTEST: APPROVED:
___________________________ __________________________
City Clerk, City of Arcata Mayor, City of Arcata
CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-03, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California, held on the 16th day of July, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
___________________________
City Clerk, City of Arcata
City of arcata ▎ 1
City of arcata
PARS 115 Trust – Pension Rate Stabilization Program (PRSP) July 2025
City of arcata ▎ 2
Andrew Brown, CFA
Director, Senior Portfolio Manager
(415) 705-7605
[email protected]
Matt Spooner
Senior Consultant
(800) 540-6369 x182
[email protected]
your contacts
City of arcata ▎ 3
Pars 115 Trust Team
Trust Administrator & Consultant*
41 Years of Experience
(1984-2025)
2,000+
Plans under
Administration
1,000+
Public Agency
Clients
$9.2B+
Assets under
Administration
Investment Manager
• A division of U.S. Bancorp Asset Management, Inc.
• Fixed income and multi asset portfolios
• Active and passive platform options
• Customized portfolios (with minimum asset level)
40+
Years of Investment
Experience
(As of 9/30/2024)
$249B+ *
Assets under Management
& Advisement
Trustee
• 5th largest commercial bank and one of the
nation’s largest trustees for Section 115 trusts
• Safeguard plan assets
• Oversight protection as plan fiduciary
• Custodian of assets
162
Years of Experience
(1863-2025)
$11.0T
Assets under
Administration
500+
115 Trust Clients
• Serves as record-keeper, consultant,
and central point of contact
• Sub-trust accounting
• Coordinates all agency services
• Monitors plan compliance
(IRS/GASB/State Government Code)
• Processes contributions/disbursements
• Hands-on, dedicated support teams
500 K+
Plan Participants
*Please see disclosures at the end of this presentation * See important information regarding PARS in the Disclaimer page at the end of the presentation.
City of arcata ▎ 4
115 trust clients (500+) including: Updated: March 2025 CITIES
Crescent City
Fairfax
Fortuna
Fort Bragg
Foster
Healdsburg
Live Oak
Oroville
Rohnert Park
Ross
San Anselmo
Sausalito
COUNTIES
Colusa
Glenn
Humboldt
Lake
Lassen
Mendocino
Napa
Siskiyou
Sonoma
Sutter
Tehama
Yolo
Yuba
SPECIAL DISTRICTS
Bodega Bay Public Utilities District
Feather River Air Quality Mgmt. District
Glenn Colusa Irrigation District
Housing Authority of the County of Butte
Humboldt Bay Fire Joint Powers Authority
Humboldt Bay Municipal Water District
Humboldt No. 1 Fire Protection District
Napa County Mosquito Abatement District
North Coast Air Quality Management District
Placer County Air Pollution Control District
Placer County Resource Conservation District
South Placer Fire Protection District
Superior Court of CA, County of Marin
Superior Court of CA, County of Shasta
Superior Court of CA, County of Siskiyou
Superior Court of CA, County of Sonoma
Yolo-Solano Air Quality Management District
EDUCATION
Auburn Union SD
Cording Union SD
Cotati-Rohnert Park USD
El Dorado Union HSD
Napa Valley USD
Marin CCD
Placer Union HSD
Red Bluff JUHSD
Red Bluff Union SD
Roseville JUHSD
Shasta-Trinity-Tehama CCD
Yuba CCD
City of arcata ▎ 5
Subaccounts
Pension assets can be divided by
dept., bargaining group, or cost
center
Assets in the PARS Section 115
Trust can be used to address
unfunded liabilities.
Financial Stability
Choice of 5 risk tolerance
levels or custom strategy
Flexible Investing
As assets grow, lower fee rates
will be reached on tiered
schedule – saving money
Anytime Access Economies-of-Scale
Trust funds are available
anytime for Pension-related
expenses
No set-up costs, no minimum
annual contribution amounts,
and no fees until assets are added.
No Set Up Cost or Minimums
Pension Rate Stabilization Program
Prefund Pension (PRSP) GASB 68
Pension
Reimburse agency; or
Pay retirement system
Assets can be used to: General Fund
features of the PARS PRSP
City of arcata ▎ 6
PARS Pension Rate
Stabilization Program
(PRSP)
for prefunding pension obligations
The
City of arcata ▎ 7
Combined Miscellaneous
& Safety Groups *
Valuation as of
June 30, 2022
Valuation as of
June 30, 2023
Change
Actuarial Liability $100.6 M $104.7 M 4.1% ↑
Assets $69.8 M $71.8 M 2.9% ↑
Unfunded Liability $30.8 M $32.8 M 6.6% ↑
Funded Ratio 69.4% 68.7% 1.1% ↓
Employer Contribution Amount $3.1 M $3.5 M 13.4% ↑
(FY 23-24) (FY 24-25)
Employer Contribution Amount – Projected *
---
$4.9 M 40.0% ↑
(FY 30-31)
Your Pension Funding Status
As of June 30, 2023, City of Arcata’s CalPERS pension plan is funded as follows:
* Data through 2030-31 from City’s latest CalPERS actuarial valuation.
City of arcata ▎ 8
1 Complete Local Control over Assets
City has complete control over contributions and disbursements, including timing, amount, and risk tolerance level
2 Pension Smoothing Tool
Assets can be transferred to retirement system plan at the City’s direction, which can reduce or eliminate large fluctuations in required Employer contributions to retirement system
3 Rainy Day Fund
Emergency source of funds when Employer revenues are impaired based on economic or other conditions
Why Prefund Pension Obligations?
4 Diversified Investing = Potential for Greater Return than General Fund Can choose risk tolerance level for the City’s unique needs
City of arcata ▎ 9
Why choose the PARS prsp?
1. 115 Trust services for prefunding Pension is our core business, unlike CalPERS.
2. We’re the market pioneer and leader re: Pension prefunding. • PARS PRSP: 320 client agencies in California ($2.4 Billion in assets) • CalPERS CEPPT: ~102 client agencies (~$296 Million in assets)
3. Dedicated Portfolio Manager
• Fiduciary responsibility
• Investment Policy assistance
• Periodic reviews
• Cell phone access
4. Greater Net Performance (5-Year Net Returns as of 3/31/25):
• PARS/Moderate of 7.90%
• CalPERS CEPPT/Strategy 1 of 6.32%
5. We provide greater choices for your investments.
• PARS PRSP: 5 strategies or custom strategy
• CalPERS CEPPT: 2 passive options
City of arcata ▎ 10
P A R S
Moderate*
(50% Fixed Income/Cash) 8.50%
minus weighted PARS
administration fee (-) 0.25%
minus weighted
investment management fee
(-) 0.35%
5-Year Net Return 7.90%
C A L P E R S C E P P T
Strategy 1**
(49% Fixed Income/Cash) 6.56%
minus fees (-) 0.24%
5-Year Net Return 6.32%
P A R S
Moderate*
(50% Fixed Income/Cash) 4.00%
minus weighted PARS
administration fee (-) 0.25%
minus weighted
investment management fee
(-) 0.35%
3-Year Net Return 3.40%
C A L P E R S C E P P T
Strategy 1**
(49% Fixed Income/Cash) 2.60%
minus fees (-) 0.23%
3-Year Net Return 2.37%
P A R S
Moderate*
(50% Fixed Income/Cash) 5.53%
minus weighted PARS
administration fee (-) 0.25%
minus weighted
investment management fee
(-) 0.35%
1-Year Net Return 4.93%
Net Performance Fee Analysis
C A L P E R S C E P P T
Strategy 1**
(49% Fixed Income/Cash) 5.62%
minus fees (-) 0.25%
1-Year Net Return 5.37%
As of March 31, 2025
*Annualized Returns over 1, 3 and 5 years are based on the PARS/115P Moderate Strategic Blend portfolio. The returns provided are gross of investment advisory fees and net of mutual fund fees.
Subject to change due to rebalancing; Past performance does not guarantee future results.; PARS program fees are illustrated based on assets under $5.0 Million **Source: CEPPT Strategy 1 quarterly fact sheet. www.calpers.ca.gov as of March 31, 2025.
The advisor to the PARS portfolios is U.S. Bank, and PFM Asset Management serves as sub-advisor to U.S. Bank to manage these portfolios. Prior to January 1st, 2024, HighMark Capital Management, Inc. (“HighMark”) acted as sub-advisor to the PARS portfolios. HighMark, including clients and investment personnel, was consolidated into its affiliate, PFM Asset Management (PFMAM) on January 1st, 2024.
PFMAM serves clients in the public sector and is a division of U.S. Bancorp Asset Management, Inc. which is the legal entity providing investment advisory services. U.S. Bancorp Asset Management, Inc. is a registered investment adviser, a direct subsidiary of U.S. Bank N.A. and an indirect subsidiary of U.S. Bancorp. U.S. Bank N.A. is not responsible for and does not guarantee the products, services, or performance of U.S. Bancorp Asset Management, Inc.
Please see important additional disclosures to the PARS portfolios included in the individual strategy fact sheets.
Over 1 Year Over 3 Years Over 5 Years
City of arcata ▎ 11
1. Input Phase
– Target discount rate
– Risk tolerance
– Investment philosophy
– Asset allocation
– Timing on use of funds
2. Model Portfolios 3. Dedicated Portfolio Manager/
Investment Specialist
– Makes recommendation
– Fiduciary responsibility
– Investment policy statement
– Periodic reviews
– Cell phone access
Strategy Equity 10-Yr Returns*
Capital Appreciation 65-85% 7.43%
Balanced 50-70% 6.62%
Moderate 40-60% 5.82%
Moderately Conservative 20-40% 4.23%
Conservative 5-20% 3.05%
vs. LAIF 0% 1.80%**
Investment strategy selection process
*10-Year Active Portfolio annualized returns as of March 31, 2025 (Gross of Investment Management Fees, but Net of Embedded Fund Fees).
**Avg. LAIF apportionment rate (released quarterly) over the 10-Year period ending March 31, 2025.
The advisor to the PARS portfolios is U.S. Bank, and PFM Asset Management serves as sub-advisor to U.S. Bank to manage these portfolios.
Prior to January 1, 2024, HighMark Capital Management, Inc. (“HighMark”) acted as sub-advisor to the PARS portfolios.
HighMark, including its clients and investment personnel, was consolidated into its affiliate, PFM Asset Management LLC (PFMAM) on January 1, 2024. Page 172 of 186 City of arcata ▎ 12
Plan Set-Up Fee: Ongoing Fees Paid to U.S. Bank:
None 0.35% for assets under $5 million
0.25% for assets $5-10 million
0.20% for assets $10-15 million
0.15% for assets $15-50 million
0.10% for assets over $50 million
Pars prsp Program Fees
Plan Set-Up Fee: Ongoing Fees:
None 0.25% for assets $0-10 million
0.20% for assets $10-15 million
0.15% for assets $15-50 million
0.10% for assets over $50 million
Trust Administration/Consulting Fees *
Discretionary Trustee/Investment Management Fees **
* PARS does not receive any compensation from the investments or any commissions, back-end loads, or any other forms of compensation. ** Subject to change due to rebalancing. Additional information on U.S. Bancorp Asset Management, Inc. and a description of its fees are described in its ADV which is available on the SEC’s website at www.adviserinfo.sec.gov. Fees charged by U.S. Bank National Association N.A. as Discretionary Trustee/Investment Management are based on individual agency assets. U.S. Bank N.A. compensates the sub-adviser for these services from its own fees, as detailed above. See disclosures at the end of this presentation for more information.
City of arcata ▎ 13
Sample Funding Policies
1. Contribute 50% of a given year’s realized year end surplus to address pension liability
2. Contribute full amount of annual PERS employer cont., allowing anytime access to trust assets
3. “One equals five plan” - $1M contribution for 5 years will save taxpayers $5M over 25 years
4. Maintain a 15% general fund reserve and target add ’l cont. over and above that threshold
5. Earmark a portion of a local sales tax to be set aside for unfunded pension liabilities
6. Use ongoing savings from prepaying CalPERS unfunded liability vs. higher monthly payments
7. Lower the minimum General Fund Reserve level (e.g. 30% → 20%) and use that one-time revenue source
City of arcata ▎ 14
Why take this step?
1. Smooths out pension rate volatility
2. Provides a fiscal tool in your financial toolbox
3. Prepare today for tomorrow’s pension realities
Questions?
City of arcata ▎ 15
City of arcata
PARS 115 Trust – Pension Rate Stabilization Program (PRSP) July 2025
City of arcata ▎ 16
APPENDIX
Disclosures Disclaimer
Assets under management as of 9/30/2024 represent the assets managed by PFM Asset Management LLC (PFMAM). As of 10/1/2024, PFMAM and U.S. Bancorp Asset Management, Inc. (USBAM) formerly separately registered investment advisers consolidated into one legal entity and one registered investment adviser with the SEC, with USBAM as the continuing legal entity and registered investment adviser.
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
For Institutional Investor or Investment Professional Use Only – This material is not for inspection by, distribution to, or quotation to the general public.
17 Page 178 of 186
Additional Disclosures Disclaimer
The views expressed within this material constitute the perspective and judgment of U.S. Bancorp Asset Management, Inc. (USBAM) at the time of distribution and are subject to change. Any forecast, projection, or prediction of the market, the economy, economic trends, and equity or fixed-income markets are based upon current opinion as of the date of issue and are also subject to change.
Opinions and data presented are not necessarily indicative of future events or expected performance. Information contained herein is based on data obtained from recognized statistical services, issuer reports or communications, or other sources, believed to be reliable. No representation is made as to its accuracy or completeness.
PFM Asset Management (PFMAM) serves clients in the public sector and is a division of U.S. Bancorp Asset Management, Inc. which is the legal entity providing investment advisory services. U.S. Bancorp Asset Management, Inc. is a registered investment adviser, a direct subsidiary of U.S. Bank N.A. and an indirect subsidiary of U.S. Bancorp. U.S. Bank N.A. is not responsible for and does not guarantee the products, services, or performance of U.S. Bancorp Asset Management, Inc.
Public Agency Retirement Services (“PARS”) is a third-party and not affiliated with PFMAM, USBAM or U.S. Bank. PARS serves as the trust administrator to the Public Agencies Post-Employment Benefits Trust, Public Agencies Post-Retirement Health Care Plan Trust, and the Public Agency Retirement System Trust (the “Trusts”). U.S. Bank N.A. serves as the discretionary trustee to the Trusts. In its capacity as discretionary trustee, U.S. Bank N.A. delegates the investment management of the Trusts to its affiliate USBAM through a sub-advisory agreement. PARS is serviced by PFMAM, a division of USBAM.
U.S. Bank N.A. pays the sub-adviser up to 67% of the annual management fee for assets sub-advised under its sub-advisory agreement with U.S. Bank N.A. Refer to your U.S. Bank N.A. fee schedule for investment management fees applied to your specific portfolio. U.S. Bank N.A. compensates the sub-adviser for these services from its own fees.
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
For Institutional Investor or Investment Professional Use Only – This material is not for inspection by, distribution to, or quotation to the general public.
18 Page 179 of 186
AGREEMENT FOR ADMINISTRATIVE SERVICES
This agreement (“Agreement”) is made this _____ day of _____________, 2025, between Phase II Systems, a corporation organized and existing under the laws of the State of California, doing business as Public Agency Retirement Services and PARS (hereinafter “PARS”) and the [Agency Name] (“Agency”).
WHEREAS, the Agency has adopted the PARS Public Agencies Post-Employment Benefits Trust for the purpose of prefunding pension obligations and/or Other Post-Employment Benefits (“OPEB”) obligations (“Plan”) and is desirous of retaining PARS as Trust Administrator to the Trust, to provide administrative services.
NOW THEREFORE, the parties agree:
1. Services. PARS will provide the services pertaining to the Plan as described in the exhibit attached hereto as “Exhibit 1A” (“Services”) in a timely manner, subject to the further provisions of this Agreement.
2. Fees for Services. PARS will be compensated for performance of the Services as described in the exhibit attached hereto as “Exhibit 1B”.
3. Payment Terms. Payment for the Services will be remitted directly from Plan assets unless the Agency chooses to make payment directly to PARS. In the event that the Agency chooses to make payment directly to PARS, it shall be the responsibility of the Agency to remit payment directly to PARS based upon an invoice prepared by PARS and delivered to the Agency. If payment is not received by PARS within thirty (30) days of the invoice delivery date, the balance due shall bear interest at the rate of 1.5% per month. If payment is not received from the Agency within sixty (60) days of the invoice delivery date, payment plus accrued interest will be remitted directly from Plan assets, unless PARS has previously received written communication disputing the subject invoice that is signed by a duly authorized representative of the Agency.
4. Fees for Services Beyond Scope. Fees for services beyond those specified in this Agreement will be billed to the Agency at the rates indicated in the PARS’ standard fee schedule in effect at the time the services are provided and shall be payable as described in Section 3 of this Agreement. Before any such services are performed, PARS will provide the Agency with a detailed description of the services, terms, and applicable rates for such services. Such services, terms, and applicable rates shall be agreed upon in writing and executed by both parties.
5. Information Furnished to PARS. PARS will provide the Services contingent upon the Agency providing PARS the information specified in the exhibit attached hereto as “Exhibit 1C” (“Data”). It shall be the responsibility of the Agency to certify the accuracy, content, and completeness of the Data so that PARS may rely on such information without further audit. It shall further be the responsibility of the Agency to deliver the Data to PARS in such a manner that allows for a reasonable amount of time for the Services to be performed. Unless specified in Exhibit 1A, PARS shall be under no duty to question Data received from the Agency, to compute contributions made to the
Plan, to determine or inquire whether contributions are adequate to meet and discharge liabilities under the Plan, or to determine or inquire whether contributions made to the Plan are in compliance with the Plan or applicable law. In addition, PARS shall not be liable for nonperformance of Services to the extent such nonperformance is caused by or results from erroneous and/or late delivery of Data from the Agency. In the event that the Agency fails to provide Data in a complete, accurate and timely manner and pursuant to the specifications in Exhibit 1C, PARS reserves the right, notwithstanding the further provisions of this Agreement, to terminate this Agreement upon no less than ninety (90) days written notice to the Agency.
6. Records. Throughout the duration of this Agreement, and for a period of five (5) years after termination of this Agreement, PARS shall provide duly authorized representatives of Agency access to all records and material relating to calculation of PARS’ fees under this Agreement. Such access shall include the right to inspect, audit and reproduce such records and material and to verify reports furnished in compliance with the provisions of this Agreement. All information so obtained shall be accorded confidential treatment as provided under applicable law.
7. Confidentiality. Without the Agency’s consent, PARS shall not disclose any information relating to the Plan except to duly authorized officials of the Agency, subject to applicable law, and to parties retained by PARS to perform specific services within this Agreement. The Agency shall not disclose any information relating to the Plan to individuals not employed by the Agency without the prior written consent of PARS, except as such disclosures may be required by applicable law.
8. Independent Contractor. PARS is and at all times hereunder shall be an independent contractor. As such, neither the Agency nor any of its officers, employees or agents shall have the power to control the conduct of PARS, its officers, employees, or agents, except as specifically set forth and provided for herein. PARS shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers’ compensation, and similar matters.
9. Indemnification. PARS and Agency hereby indemnify each other and hold the other harmless, including their respective officers, directors, and employees, from any claim, loss, demand, liability, or expense, including reasonable attorneys’ fees and costs, incurred by the other as a consequence of, to the extent, PARS’ or Agency’s, as the case may be, negligent acts, errors or omissions with respect to the performance of their respective duties hereunder.
10. Compliance with Applicable Law. The Agency shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding the administration of the Plan.
PARS shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding Plan administrative services provided under this Agreement.
11. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event any party institutes legal proceedings to enforce or interpret this Agreement, venue and jurisdiction shall be in any state court of competent jurisdiction.
12. Force Majeure. When a party’s nonperformance hereunder was beyond the control and not due to the fault of the party not performing, a party shall be excused from performing its obligations under this Agreement during the time and to the extent that its performance is prevented by such cause. Such cause shall include, but not be limited to:
any incidence of fire, flood, acts of God or unanticipated communicable disease, acts of terrorism or war commandeering of material, products, plants or facilities by the federal, state or local government, a material act or omission by the other party or any law, ordinance, rule, guidance or recommendation by the federal, state or local government, or any agency thereof, which becomes effective after the date of this Agreement that delays or renders impractical either party’s performance under the Agreement.
13. Ownership of Reports and Documents. The originals of all letters, documents, reports, and data produced for the purposes of this Agreement shall be delivered to and become the property of the Agency. Copies may be made for PARS but shall not be furnished to others without written authorization from Agency.
14. Designees. The Plan Administrator of the Agency, or their designee, shall have the authority to act for and exercise any of the rights of the Agency as set forth in this Agreement, subsequent to and in accordance with the written authority granted by the Governing Body of the Agency, a copy of which writing shall be delivered to PARS.
Any officer of PARS, or his or her designees, shall have the authority to act for and exercise any of the rights of PARS as set forth in this Agreement.
15. Notices. All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of the notices in person or by depositing the notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid and addressed as follows:
(A) To PARS: PARS; 4350 Von Karman Avenue, Suite 100, Newport Beach, CA 92660; Attention: President
(B) To Agency: [Agency]; [Agency Address]; Attention: [Plan Administrator Title] Notices shall be deemed given on the date received by the addressee.
16. Term of Agreement. This Agreement shall remain in effect for the period beginning _______________, 2025 and ending _____________, 2028 (“Term”). This Agreement may be terminated at any time by giving thirty (30) days written notice to the other party of the intent to terminate. Absent a thirty (30) day written notice to the other party of the intent to terminate, this Agreement will continue unchanged for successive twelve-month periods following the Term.
17. Amendment. This Agreement may not be amended orally, but only by a written instrument executed by the parties hereto.
18. Entire Agreement. This Agreement, including exhibits, contains the entire understanding of the parties with respect to the subject matter set forth in this Agreement.
In the event a conflict arises between the parties with respect to any term, condition or provision of this Agreement, the remaining terms, conditions, and provisions shall remain in full force and legal effect. No waiver of any term or condition of this Agreement by any party shall be construed by the other as a continuing waiver of such term or condition.
19. Attorneys Fees. In the event any action is taken by a party hereto to enforce the terms of this Agreement the prevailing party herein shall be entitled to receive its reasonable attorney’s fees.
20. Counterparts. Electronic Signatures. This Agreement may be executed in any number of counterparts, and in that event, each counterpart shall be deemed a complete original and be enforceable without reference to any other counterpart. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include digital electronic signatures (e.g., DocuSign). The use of digital electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law.
21. Headings. Headings in this Agreement are for convenience only and shall not be used to interpret or construe its provisions.
22. Effective Date. This Agreement shall be effective on the date first above written, and also shall be the date the Agreement is executed.
AGENCY:
BY:
Plan Administrator Name
TITLE:
DATE:
PARS:
BY:
Tod Hammeras
TITLE: Chief Financial Officer
DATE:
EXHIBIT 1A
SERVICES
PARS will provide the following services for the [Agency Name] Public Agencies PostEmployment Benefits Trust:
1. Plan Installation Services:
(A) Meeting with appropriate Agency personnel to discuss plan provisions, implementation timelines, actuarial valuation process, funding strategies, benefit communication strategies, data reporting, and submission requirements for contributions/reimbursements/distributions;
(B) Providing the necessary analysis and advisory services to finalize these elements of the Plan;
(C) Providing the documentation needed to establish the Plan to be reviewed and approved by Agency legal counsel. Resulting final Plan documentation must be approved by the Agency prior to the commencement of PARS Plan Administration Services outlined in Exhibit 1A, paragraph 2 below.
2. Plan Administration Services:
(A) Monitoring the receipt of Plan contributions made by the Agency to the trustee of the PARS Public Agencies Post-Employment Benefits Trust (“Trustee”), based upon information received from the Agency and the Trustee;
(B) Performing periodic accounting of Plan assets, reimbursements/distributions, and investment activity, based upon information received from the Agency and/or Trustee;
(C) Coordinating the processing of distribution payments pursuant to authorized direction by the Agency, and the provisions of the Plan, and, to the extent possible, based upon Agency-provided Data;
(D) Coordinating actions with the Trustee as directed by the Plan Administrator within the scope of this Agreement;
(E) Preparing and submitting a monthly report of Plan activity to the Agency, unless directed by the Agency otherwise;
(F) Preparing and submitting an annual report of Plan activity to the Agency; (G) Facilitating actuarial valuation updates and funding modifications for compliance with the applicable GASB pronouncements and/or statements, if prefunding OPEB obligations;
(H) Coordinating periodic audits of the Trust;
(I) Monitoring Plan and Trust compliance with federal and state laws.
3. PARS is not licensed to provide and does not offer tax, accounting, legal, investment or actuarial advice.
EXHIBIT 1B
FEES FOR SERVICES
PARS will be compensated for performance of Services, as described in Exhibit 1A based upon the following schedule:
An annual asset fee shall be paid from Plan assets based on the following schedule:
For Plan Assets from: Annual Rate:
$1 to $10,000,000 0.25%
$10,000,001 to $15,000,000 0.20%
$15,000,001 to $50,000,000 0.15%
$50,000,001 and above 0.10%
Annual rates are prorated and paid monthly. The annual asset fee shall be calculated by the following formula [Annual rate divided by 12 (months of the year) multiplied by the Plan asset balance at the end of the month]. Trustee and Investment Management Fees are not included.
EXHIBIT 1C
DATA REQUIREMENTS
PARS will provide the Services under this Agreement contingent upon receiving the following information. Agency is solely responsible for ensuring that all information and documentation provided to PARS is true, correct, and authorized:
1. Executed Legal Documents:
(A) Certified Resolution
(B) Adoption Agreement to the Public Agencies Post-Employment Benefits Trust (C) Trustee Investment Forms
2. Contribution – completed Contribution Transmittal Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Contribution amount
(C) Contribution date
(D) Contribution method (Check, ACH, Wire)
3. Distribution – completed Payment Reimbursement/Distribution Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Payment reimbursement/distribution amount
(C) Applicable statement date
(D) Copy of applicable premium, claim, statement, warrant, and/or administrative expense evidencing payment
(E) Signed certification of reimbursement/distribution from the Plan Administrator (or authorized Designee)
4. Other information pertinent to the Services as reasonably requested by PARS and Actuarial Provider.