Arcata City Council
September 17, 2025

CITY OF ARCATA

CITY COUNCIL MEETING
AGENDA

Wednesday, September 17, 2025, 6:00 p.m.

Council Chamber
736 F Street, Arcata
Special accommodations for the disabled who attend City meetings can be made in advance by contacting the City Clerk at 822-5953. Assistive listening devices are available. _____________________________________________________________________________________ Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the City Council, including those received less than 72 hours prior to the City Council meeting, will be made available for public inspection in the agenda binder located on the counter in the lobby at Arcata City Hall, 736 F Street, during normal business hours, and on the City's website at www.cityofarcata.org.

PLEASE NOTE: Speakers wishing to distribute materials to the City Council at the meeting are requested to provide 10 copies to the City Clerk.
_____________________________________________________________________________________ How to Observe and Participate in the Meeting:

Observe:

Members of the public can attend the meeting in person or observe the meeting on Zoom (see below), on Access Humboldt Channel 10, online by visiting www.cityofarcata.org and clicking on the See Live Meetings, Agendas, and Archives button on the home page, or on the City’s YouTube channel at https://www.youtube.com/c/CityofArcataCA
Public Comment Participation in Person and on Zoom:

Members of the public may attend the meeting in person and give public comment. Or, they may access the meeting via Zoom to provide public comment.

Join from a PC, Mac, iPad, iPhone or Android device: Please use this URL:
https://us06web.zoom.us/j/86773627430

1. If you want to comment during the public comment portion of any item, click on raise your hand on the right-hand side of your screen. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute you. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.

2. Or join by phone:

1. *67 1-669-900-6833

2. Enter Meeting ID: 867 7362 7430
If you are accessing the meeting via telephone and want to comment during the public comment portion of any item, press star (*) 9 on your phone. This will raise your hand. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute your phone. You will

3. hear a prompt that will indicate your phone is unmuted. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.

1. LAND ACKNOWLEDGMENT

2. FLAG SALUTE

3. ROLL CALL

4. CEREMONIAL MATTERS
a. Proclamation in Recognition of National PACE Month, September 2025.

5. REPORT BY COMMISSION/COMMITTEE

6. STAFF REPORTS
All reports shall be specifically limited to City business and shall not request or lead to action by the Council at this meeting.
a. Receive an Update from the Equity Arcata Team; Mo Harper-Desir, Fernando Paz and Anna Martinez, Regarding Equity Arcata.
b. Receive a Presentation from the League of Women Voters of Humboldt County Regarding the Letter of Support for All Humboldt County Community Members. c. Other Staff Reports.

7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. This early section of public comment is limited to 15-minutes and speakers are limited to 2 minutes each. If you prefer to have a full 3 minutes of time for your public comment, this item is continued at the end of the meeting under item 12 where speakers are granted 3 minutes. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements. There will also be a time to provide public comment specific to each item when that item is being reviewed by the Council.

8. N/A

9. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Council members can request that an item be removed for separate discussion.

Members of the public may comment on any items remaining on the consent calendar in the comment period before the vote.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for Any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Special Meeting of September 3, 2025. c. Approve the Minutes of the City Council Meeting of September 3, 2025. d. Bi-Weekly Report on Disbursements.

September 17, 2025- City Council Agenda

e. Adopt Resolution No. 256-10 Adopting the Permanent Local Housing Allocation OwnerOccupied Rehabilitation Program Guidelines – California Environmental Quality Act (CEQA) Exempt per the Commonsense Exemption.
f. Award a Contract Amendment in the Amount of $327,870 to GHD, Inc., for Additional Engineering and Design Services for the US 101 and Sunset Avenue Interchange Improvements Project; and Authorize the City Manager to Execute All Applicable Documents.
g. Reappoint Jim Zoellick to the Energy Committee for a Three-Year Term Ending September 30, 2028.
h. Reappoint Jill MacDonald and Jeanette Cooper to the Historic Landmarks Committee, Each for a Term Expiring September 30, 2028.
i. Approve a Contract Amendment with GHD, Inc. for Professional Services to Support the Construction Phase of the Annie and Mary Trail Project in the Amount of $86,681.60; and Authorize the City Manager to Execute All Applicable Documents. j. Approve Sponsorship in an Amount Equivalent to the Plaza Event Fees of $1,981 for the Same Old People’s North Country Fair to be Held on the Arcata Plaza on September 20 and 21, 2025.
k. Adopt Resolution No. 256-11 Establishing the Community Benefits Program; Action Not Subject to Additional California Environmental Quality Act (CEQA) Review.

10. OLD BUSINESS

11. NEW BUSINESS
a. Hold a Public Hearing to Consider and Adopt Resolution No. 256-05 Confirming City Costs Incurred from Abating Nuisance Conditions at 2579 Baldwin Street and Approving Collection of Costs as a Special Assessment.
b. Award a Contract in the Amount of $500,000 to Smith Group, Inc. for Professional Services for Planning, Community Outreach and Preliminary Concept Design for the Reconnect Arcata Project.
c. Receive and Approve an Update on the Fiscal Year 2025/26 Capital Improvement Program (CIP).

12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. Speakers will be limited to 3 minutes each. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements.

13. COUNCIL REPORTS
All reports shall be specifically limited to items relating to City business and shall not request or lead to action by the Council at this meeting.

14. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS

15. CLOSED SESSION

16. CLOSED SESSION REPORTS

17. ADJOURNMENT
September 17, 2025- City Council Agenda

Other than items continued or tabled to a date certain, the Council may, by majority vote, continue all matters not completed by 10:30 p.m.

September 17, 2025- City Council Agenda

PROCLAMATION
in Recognition of
national pace month
September 2025
WHEREAS, the elderly population in Arcata and throughout Humboldt County is growing rapidly, with a significant impact on health care needs and costs; and WHEREAS, the Program of All-Inclusive Care for the Elderly (PACE) is a fully integrated, comprehensive model of care that allows older adults who qualify for a nursing home level of care to continue living safely and independently in their homes and communities; and WHEREAS, participants enrolled in PACE receive all Medicare- and Medicaid-covered services, along with additional supports such as rehabilitation, transportation, nutrition, social engagement, and family caregiver assistance that promote overall health and well-being; and WHEREAS, PACE programs assume full financial responsibility for participants’ medical care and related services—including transportation, hospitalization, and long-term care—through capitated payments from Medicare and Medicaid, thereby helping to control costs for the state while improving quality of care; and
WHEREAS, Redwood Coast PACE, a program of the Humboldt Senior Resource Center, has served more than 650 older adults in Humboldt County, with day centers located in Fortuna, Eureka, and Arcata, providing a trusted local resource for families and seniors alike; and WHEREAS, PACE has consistently demonstrated improved health outcomes, greater participant satisfaction, and enhanced quality of life for older adults, while supporting families and strengthening communities.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Arcata recognizes the month of September 2025, as NATIONAL PACE MONTH, and encourages all its citizens to recognize the importance of Redwood Coast PACE in ensuring dignity, independence, and quality care for our community’s seniors.

Dated: September 17, 2025
________________________________
Alexandra Stillman
Mayor

1 CITY OF ARCATA

SPECIAL CITY COUNCIL MEETING

MINUTES
Date:

Location:

September 3, 2025, 5:30 p.m.

City Manager's Conference Room
736 F Street, Arcata

Present: Mayor Stillman, Vice Mayor White, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Staff Present: City Manager Perry, Director of Environmental Services Sinkhorn, Attorney Diamond
A special meeting of the City Council of the City of Arcata was held on the above date at 5:30 p.m. with Mayor Stillman presiding. Notice of this meeting was posted on August 29, 2025.
_____________________________________________________________________

1. CALL TO ORDER
Mayor Stillman called the meeting to order at 5:30 p.m.

2. PUBLIC COMMENT
No public comment was received.

3. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED
LITIGATION, Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2): One potential case.

The Council met in closed session in the City Manager's Conference Room.

4. CLOSED SESSION REPORTS
a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED
LITIGATION, Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2): One potential case.

The Council entered the chamber at 5:56 p.m.

RECESS: The Council recessed from 5:56 p.m. to 6:00 p.m.

2 Mayor Stillman stated that there was nothing to report out from this closed session item.

5. ADJOURNMENT
The meeting was adjourned at 6:00 p.m.

Respectfully submitted,
Rhea Varley
City Clerk

1 CITY OF ARCATA

CITY COUNCIL MEETING

MINUTES
September 3, 2025, 6:00 p.m.

Council Chamber
736 F Street, Arcata

Present: Mayor Stillman, Vice Mayor White, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Staff Present: City Manager Perry, Assistant City Manager Miller, Deputy City Attorney Goldstein (via teleconference), City Engineer Khatri, Director of Environmental Services Sinkhorn, Deputy Director of
Environmental Services—Community Services Benvie, Deputy Director of Information Technology Savage, Lieutenant Scown, City Clerk Varley, Executive Assistant/Deputy City Clerk Redfern A regular meeting of the City Council of the City of Arcata was held on the above date at 6:00 p.m. as a hybrid meeting, via teleconference utilizing Zoom Video Communications and in person, with Mayor Stillman presiding. Notice of this meeting was posted on August 29, 2025.
_____________________________________________________________________

1. LAND ACKNOWLEDGMENT
Mayor Stillman read a statement acknowledging that Arcata sat on ancestral Wiyot land.

2. FLAG SALUTE
Mayor Stillman led the Pledge of Allegiance.

3. CEREMONIAL MATTERS
a. Proclamation Recognizing September 21, 2025, as the International Day of Peace.

Councilmember Atkins-Salazar read the proclamation and presented it to Linda Evans from Humboldt Women's International League for Peace and Freedom. b. Proclamation Recognizing September 2025 as CommUnity Pride & Peace Month.

Vice Mayor White read the proclamation and presented it to Ken Hamik.

2 c. Proclamation in Recognition of Queer Community and Culture Awareness Month, September 2025.

Councilmember Schaefer read the proclamation and presented it to Æpryl Nikolai with Redwood Pride.

4. REPORT BY COMMISSION/COMMITTEE
a. Annual Report from the Energy Committee.

Chair Michael Winkler presented an oral version of the Energy Committee's annual report.

5. STAFF REPORTS
a. Receive an Update from City Engineer Netra Khatri Regarding the City’s South Arcata Multimodal Safety Improvement Plan (SAMSIP).

City Engineer Khatri introduced Todd Tregenza and Rosanna Southern with GHD who provided a report regarding the progress of the South Arcata Multimodal Safety Improvement Plan (SAMSIP).
b. Receive an Update from Lieutenant Luke Scown Regarding the City's Community Ambassador Program.

Lieutenant Scown provided an update regarding the Community Ambassador Program.

6. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] Mayor Stillman invited public comment.

Public Comment: Dan Hauser, Shannon Townsend-Bettis, an unidentified member of the audience, Tricia Murphy, Doug Jackson, Abraham, Joanne McGarry, Shawn Leon, and an unidentified member of the audience.

Mayor Stillman closed the oral and written communications [early - time limited] period.

RECESS: The Council recessed from 7:29 p.m. until 7:34 p.m.

7. CONSENT CALENDAR
Councilmember Matthews requested that Items F and J be pulled from the Consent Calendar for further discussion.

Vice Mayor White requested that Item G also be pulled from the Consent Calendar for further discussion.

Mayor Stillman requested that Item D be pulled for further discussion.

Mayor Stillman invited public comment.

There being none, Mayor Stillman closed the public comment period.

3 ON MOTION BY SCHAEFER, SECONDED BY ATKINS-SALAZAR, AND WITH A UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED [CONSENT CALENDAR] ITEMS A, B, C, E, H and I. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for Any Ordinance on this Agenda.
b. Approve the Minutes of the August 20, 2025, Special City Council Meeting. c. Approve the Minutes of the August 20, 2025, City Council Meeting. e. Adopt Ordinance No. 1582, An Ordinance of the City Council of the City of Arcata Amending the Arcata Municipal Code Relating to Dogs at Large, Service Animals, Dog Licenses, and Dog Impoundment, Title V–Sanitation & Health, and Title X–Public Property.
h. Approve a Purchase Contract with Municipal Maintenance Equipment for One Rapidview Lateral Launch System in the Amount of $174,073.73, Including Tax, Delivery, and On-Site Training; and Authorize the City Manager to Execute All Applicable Documents.
i. Adopt Resolution No. 256-08 Amending Resolution No. 178-33 Designating Streets Subject to Stop Signs.
d. Bi-Weekly Report on Disbursements.

MATTHEWS MOVED AND SCHAEFER SECONDED TO APPROVE
[ITEM] D [BI-WEEKLY REPORT ON DISBURSEMENTS].

Mayor Stillman invited public comment.

There being none, Mayor Stillman closed the public comment period.

THE MOTION PASSED ON A FOUR-TO-ZERO VOICE VOTE WITH
ONE ABSTENTION. AYES: WHITE, ATKINS-SALAZAR, MATTHEWS,
SCHAEFER. NOES: NONE. ABSENT: NONE. ABSTENTIONS:

STILLMAN (RECUSED).
f. Approve the Project Plans and Award a Construction Contract for the Arcata Annie & Mary Trail Connectivity Project to Granite Construction Company in the Amount of $7,111,503; and Approve Necessary and Associated Related Actions.

Director of Environmental Services Sinkhorn presented to the Council regarding the Annie and Mary Trail Connectivity Project.

Director Sinkhorn responded to comments and inquiries from the Council.

MATTHEWS MOVED AND SCHAEFER SECONDED TO APPROVE
ITEM F ON THE CONSENT CALENDAR [APPROVE THE PROJECT

PLANS AND AWARD A CONSTRUCTION CONTRACT FOR THE

4 ARCATA ANNIE & MARY TRAIL CONNECTIVIY PROJECT TO

GRANITE CONSTRUCTION COMPANY IN AN AMOUNT OF
$7,111,503; AND APPROVE NECESSARY AND ASSOCIATED RELATED ACTIONS].

Mayor Stillman invited public comment.

Public Comment: An unidentified member of the audience.

Mayor Stillman closed the public comment period.

THE MOTION PASSED ON A UNANIMOUS VOICE VOTE. AYES:

STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER.

NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.
g. Approve a Grant Application to the Ocean Protection Council Senate Bill 1 Sea Level Rise Adaptation Planning Grant Program to Develop an Adaptation Pathways Approach Focused on Arcata’s Local Coastal Element Zone 1.

Director of Environmental Services Sinkhorn responded to inquiries and comments from the Council.

Mayor Stillman invited public comment.

Public Comment: An unidentified member of the audience.

Mayor Stillman closed the public comment period.

ON MOTION BY SCHAEFER, SECONDED BY MATTHEWS, AND

WITH A UNANIMOUS VOICE VOTE, THE COUNCIL APPROVED THE
GRANT APPLICATION. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.
j. Adopt Resolution No. 256-09 Amending Resolution No. 234-33 Designating One-Way Streets and Alleys.

City Engineer Khatri presented to the Council regarding parking at Carlson Park and the proposed one-way street to allow for four additional parking spots.

Mayor Stillman invited public comment.

Public Comment: Laura, Scott Hagerty, an unidentified member of the audience, an unidentified member of the audience, and Colin Fiske with the Coalition for Responsible Transportation Priorities.

Mayor Stillman closed the public comment period.

City Engineer Khatri received comments from the Council.

ON MOTION BY MATTHEWS, SECONDED BY SCHAEFER, AND

WITH A UNANIMOUS VOICE VOTE, THE COUNCIL APPROVED
ITEM J [ADOPT RESOLUTION NO. 256-09 AMENDING RESOLUTION

5 NO. 234-33 DESIGNATING ONE-WAY STREETS AND ALLEYS]. AYES:

STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER.

NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.

8. NEW BUSINESS
a. Review and Determine if Approval Will be Granted for the Special Event Permit Application from Playhouse Arts for the Sunny Brae Porchfest on October 5, 2025.

Deputy Director of Environmental Services—Community Services Benvie gave a presentation regarding the history of Porchfest and the upcoming event.

Neroli Devaney and Jackie Dandeneau with Playhouse Arts presented to the Council.

Mayor Stillman invited public comment.

Public Comment: Heal McKnight.

Mayor Stillman closed the public comment period.

Neroli responded to inquiries and comments from the Council.

ON MOTION BY MATTHEWS, SECONDED BY WHITE, AND WITH A

UNANIMOUS VOICE VOTE, THE COUNCIL APPROVED THE

SPECIAL EVENT PERMIT APPLICATION FROM PLAYHOUSE ARTS
FOR THE SUNNYBRAE PORCHFEST ON OCTOBER 25, 2025, AND

ANY AMENDMENTS THE CITY STAFF MIGHT INCLUDE IN THE
PERMIT DEEMED NECESSARY. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSENTIONS: NONE.

9. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
Mayor Stillman invited public comment.

Public Comment: Ella, Paul Pitino, an unidentified member of the audience, Jony, C.J., an unidentified member of the audience, an unidentified member of the audience, an unidentified member of the audience, Lucas, Sarah May, Amy Scott, Alice Finen, Ronnie Colby, Ryfry, Amy Gaskill, Sherri, Sarai, Ramira, Tamar Krigel, Rick Toledo, and Karpani.

Mayor Stillman closed the oral and written communications [continued] period.

10. COUNCIL REPORTS
Presenters: Schaefer, Atkins-Salazar, White, and Stillman.

11. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS
a. Schedule a Joint Study Session with the Board of Directors of the Arcata Fire District to Receive the Standards of Coverage Report on September 10, 2025, at 3:00 p.m. in the Arcata Station Classroom, 631 9th Street, Arcata.

6 BY GENERAL CONSENSUS, THE COUNCIL SCHEDULED A JOINT

STUDY SESSION WITH THE BOARD OF DIRECTORS OF THE

ARCATA FIRE DISTRICT TO RECEIVE THE STANDARDS OF
COVERAGE REPORT ON SEPTEMBER 10, 2025, AT 3:00 P.M. IN THE ARCATA STATION CLASSROOM, 631 9TH STREET, ARCATA.

12. ADJOURNMENT
The meeting was adjourned at 9:25 p.m.

Respectfully submitted,
Rhea Varley
City Clerk

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager/Finance Director PREPARER: Tabatha Miller, Assistant City Manager/Finance Director DATE: September 8, 2025
TITLE: Bi-Weekly Report on Disbursements.

RECOMMENDATION:

It is recommended that the Council approve the report on disbursements listing for the period August 23, 2025, through September 5, 2025.

INTRODUCTION:

Pursuant to Section 37208 of the California Government Code, checks drawn in payment of demands certified by the City Finance Director as conforming to the authorized expenditures set forth in the City Council adopted budget need not be audited by the City Council prior to payment but may be presented to the City Council at the first meeting after delivery.

DISCUSSION:

The attached Disbursements Listing lists the checks and electronic payments that have been paid for the period identified above. The Finance Director certifies that the disbursements were drawn in payment of demands conforming to the adopted budget and that these demands are being presented to the City Council at its first meeting after the delivery of the checks and electronic payments BUDGET/FISCAL IMPACT:

The disbursements presented were drawn in payment of demands included within the adopted budget.

RECOMMENDED COUNCIL ACTION:

Approve the report on disbursements listing for the period of August 23, 2025, through September 5, 2025, by approving the Consent Calendar.

ATTACHMENTS:

A. Cash Disbursements 9.8

City of Arcata Bi-Weekly Report on Cash Distributions 8/23/2025-9/5/2025 Check # Vendor GL Account Amount Date Description
260161 Advanced Display & Signs 662-60-67-54200 $ 296.48 8/29/2025 BIKE SIGNAGE & CARLSON PARK REPLACEMENT SIGN 260161 Advanced Display & Signs 101-70-81-57613 $ 31.40 8/29/2025 BIKE SIGNAGE & CARLSON PARK REPLACEMENT SIGN 260162 Aflac 101-00-00-22110 $ 1,063.92 8/29/2025 CAFETERIA PLAN PREMIUM STATEMENT: AUG25 260163 Applied Business Software Inc 259-30-14-51770 $ 24,000.00 8/29/2025 THE MORTGAGE OFFICE WEB-ANNUAL SUBSCRIPTION 260164 Brant Electric 101-70-85-57600 $ 507.60 8/29/2025 SPORTS COMPLEX SCOREBOARD TROUBLESHOOTING 260165 Burgess Ringo 207-50-45-51500 $ 350.00 8/29/2025 NORTIV 8 MENS BOOTS DANNER MOC TOE 6" BROWN 260166 City Management Advisors LLC 101-10-15-51770 $ 9,333.34 8/29/2025

EXECUTIVE SEARCH FOR POLICE CHIEF SERVICES

AGREEMENT FEE
260167 Diamond Nancy 101-10-09-51771 $ 840.00 8/29/2025 LEGAL SERVICES; JUL25 260168 Esparza II Enrique 101-60-89-51710 $ 1,192.00 8/29/2025 SUMMER PICKLEBALL 153201-D AND 153202-F & G
(JUL/AUG SESSION)
260169 Eureka Rubber Stamp 101-50-85-55400 $ 46.18 8/29/2025 OCCUPANCY LOAD PLACARD FOR CITY HALL 260170 Grainger Caribe Inc 662-60-67-55300 $ 1,415.04 8/29/2025 LOCK OUT TAG OUT EQUIPMENT 260171 Harvey Elizabeth 101-00-00-44210 $ 47.00 8/29/2025

REFUND OF DEPOSIT & FEES DUE TO RESERVATION

CANCELLATION
260171 Harvey Elizabeth 101-00-00-23070 $ 50.00 8/29/2025

REFUND OF DEPOSIT & FEES DUE TO RESERVATION

CANCELLATION
260171 Harvey Elizabeth 101-00-00-49102 $ 31.00 8/29/2025

REFUND OF DEPOSIT & FEES DUE TO RESERVATION

CANCELLATION
260172 Hideaway Storage Inc. 101-20-07-55710 $ 810.00 8/29/2025 STORAGE UNIT RENTAL THRU FEB26 260173 Highway Specialty Company Inc 662-60-67-54200 $ 29.22 8/29/2025 TRAFFIC CONES 260174 Hughes Rees 662-60-67-54200 $ 36.74 8/29/2025 VTS WORK DAY REIMBURSEMENT; 8/19/25 260175 Humboldt County Clerk Recorder 232-70-48-57601 $ 50.00 8/29/2025

CEQA DOC RECORDER FEE - ANNIE & MARY PROJ (CEQA

ADDENDUM FILING)
260176 Humboldt Fasteners 662-60-67-54300 $ 84.85 8/29/2025 SMALL TOOLS 260177 Humboldt Pet Supply 664-60-73-54200 $ 3,092.38 8/29/2025 DOG WASTE BAGS FOR PARKS 260177 Humboldt Pet Supply 662-60-67-54200 $ 594.69 8/29/2025 5 CASES OF EARTH RATED DOGGY BAGS 260178 Jay-Co Excavating 207-50-45-55600 $ 1,225.00 8/29/2025 TRUCKING ASPHALT FOR BAYVIEW PAVING 260179 Mad River Union 664-60-73-51300 $ 168.00 8/29/2025 DISPLAY AD FOR "DON'T DUMP AND RUN" 260180 Oetker Olivia 101-60-89-54200 $ 155.75 8/29/2025

REIMBURSE FOR PURCHASE OF CAMP SUPPLIES AT CVS

AND STARBUCKS
260181 Pacific Gas & Electric Co 101-50-81-51100 $ 67.90 8/29/2025 ACCT: 9882435832-3; AUG25 260181 Pacific Gas & Electric Co 101-50-81-51100 $ 44.19 8/29/2025 ACCT: 6236826977-5; AUG25 260181 Pacific Gas & Electric Co 101-50-41-51100 $ 9.41 8/29/2025 ACCT: 8609465746-6; AUG25 260181 Pacific Gas & Electric Co 101-50-81-51100 $ 67.80 8/29/2025 ACCT: 4230642013-6; AUG25 260181 Pacific Gas & Electric Co 101-50-41-51100 $ 58.95 8/29/2025 ACCT: 7618650342-1; AUG25 260181 Pacific Gas & Electric Co 101-50-41-51100 $ 107.98 8/29/2025 ACCT: 1999785564-8; AUG25 260181 Pacific Gas & Electric Co 101-50-41-51100 $ 17.58 8/29/2025 ACCT: 2728803311-4; AUG25 260182 REMIF 101-00-00-22204 $ 2,265.90 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); SEP25 260182 REMIF 101-00-00-22205 $ 12,397.68 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); SEP25 260182 REMIF 101-00-00-22203 $ 211,914.00 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); SEP25 260182 REMIF 101-00-00-22204 $ 18.20 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); SEP25 260182 REMIF 101-00-00-22204 $ 719.63 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); SEP25 260182 REMIF 101-00-00-22203 $ (6,706.00) 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); SEP25 260182 REMIF 559-00-00-24059 $ 172.17 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); SEP25 260182 REMIF 559-00-00-24059 $ (54.60) 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); SEP25 260182 REMIF 101-00-00-22203 $ 9,804.40 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); SEP25 260182 REMIF 101-00-00-22205 $ 3,222.33 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); SEP25 260182 REMIF 559-00-00-24059 $ 746.87 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); SEP25 260182 REMIF 559-00-00-24059 $ 16,528.60 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); SEP25 260182 REMIF 559-00-00-24059 $ (170.52) 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); SEP25 260182 REMIF 101-00-00-22205 $ (47.00) 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); SEP25 260182 REMIF 101-00-00-22203 $ 71.60 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); SEP25 260182 REMIF 101-00-00-22203 $ 9.10 8/29/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); SEP25 260183 Ross Danielle 101-00-00-23070 $ 50.00 8/29/2025 DEPOSIT REFUND: PICNIC AREA RENTAL; 8/24/25 260184 California Secretary of State 101-10-05-51400 $ 40.00 8/29/2025 NOTARY PUBLIC COMMISSION APPLICATION: BETH

REDFERN
260185 Standard Insurance Company 101-00-00-22206 $ 3,011.65 8/29/2025 LIFE INSURANCE PREMIUMS; JULY25 AUG25 SEP25 260186 State Water Resources Control Board 662-60-67-57300 $ 4,212.00 8/29/2025

KLOPP LAKE CULVERT MAINTENANCE PROJECT PERMIT

APP FEE
260187 Optimum 775-10-71-51210 $ 162.78 8/29/2025 D STREET; SEP25 260187 Optimum 775-10-71-51210 $ 120.00 8/29/2025 FOODWORKS INTERNET; SEP25 260187 Optimum 775-10-71-51210 $ 151.54 8/29/2025 REDWOOD PARK INTERNET; SEP25 260188 Optimum 775-10-71-51210 $ 700.00 8/29/2025 CITY HALL/PD INTERNET (FIBER); AUG25 260188 Optimum 101-40-21-51200 $ 500.00 8/29/2025 CITY HALL/PD INTERNET (FIBER); AUG25 260189 Tippin Riley 101-00-00-14000 $ 3,362.71 8/29/2025 ADVANCED DISABILITY PENSION PAYMENT (ADPP); AUG25 260190 T-Mobile USA Inc. 775-10-71-51200 $ 2,586.21 8/29/2025 CEL PHONE; JUL25

City of Arcata Bi-Weekly Report on Cash Distributions 8/23/2025-9/5/2025 Check # Vendor GL Account Amount Date Description
260190 T-Mobile USA Inc. 101-40-21-51200 $ 1,325.71 8/29/2025 CEL PHONE; JUL25 260191 Choy Louis 661-00-00-21000 $ 12.44 8/29/2025 Refund Check 035175-000 1310 Foster Ave Apt C 260192 Camacho Matthew 661-00-00-21000 $ 12.44 8/29/2025 Refund Check 035283-000 1250 Foster Ave Apt B 260193 Gilliland Jacob 661-00-00-21000 $ 17.41 8/29/2025 Refund Check 036365-000 2015 Tina Ct 260194 Camba Ander 661-00-00-21000 $ 10.56 8/29/2025 Refund Check 035786-000 1896 Blakeslee Ave 260195 Heffernan Heather 661-00-00-21000 $ 93.83 8/29/2025 Refund Check 035631-000 673 Diamond Dr Apt D 260196 Rodriguez Calvo Esbeidy 661-00-00-21000 $ 81.49 8/29/2025 Refund Check 036403-000 3498 L K Wood Blvd Apt A 260197 USA Blue Book 661-60-64-55300 $ 84.20 8/29/2025 HYDRANT ADAPTER 260198 AP Triton LLC 101-00-00-14700 $ 2,182.46 8/29/2025 Community Risk Assessment/Standards of Cover Study -
Cal Poly H
260198 AP Triton LLC 245-30-35-51790 $ 2,182.46 8/29/2025 Community Risk Assessment/Standards of Cover Study -
City Portio
260198 AP Triton LLC 101-00-00-14700 $ 2,182.46 8/29/2025 Community Risk Assessment/Standards of Cover Study -
Arcata Fire
260199 Alves Inc. 207-50-45-55600 $ 1,400.00 8/29/2025 open po for hauling 260200 Arcata Stationers 101-60-70-53300 $ 56.70 8/29/2025 ES FY25/26 OPO - energy acct 260200 Arcata Stationers 101-50-81-53300 $ 73.86 8/29/2025 ES FY25/26 OPO - Parks acct 260200 Arcata Stationers 101-60-70-53300 $ 47.30 8/29/2025 ES FY25/26 OPO - energy acct 260200 Arcata Stationers 101-20-07-53300 $ 23.03 8/29/2025 FY 25-26 Office Supplies 260200 Arcata Stationers 662-60-67-53300 $ 110.08 8/29/2025 OPO Office Supplies 260200 Arcata Stationers 101-20-07-53300 $ 9.36 8/29/2025 FY 25-26 Office Supplies 260201 Arcata Used Tire & Wheel 771-50-57-54600 $ 20.00 8/29/2025 open po for tire repair 260202 North Edge: Business Financing & Community Develop 211-30-13-58220 $ 4,350.00 8/29/2025 CDBG PI Loan Servicing 260203 B & B Portable Toilets 101-50-81-55600 $ 641.63 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 101-50-81-55600 $ 282.01 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 101-50-81-55600 $ 208.61 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 101-50-81-55600 $ 252.16 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 662-60-67-55400 $ 176.88 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 101-50-81-55600 $ 762.25 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 662-60-67-55400 $ 474.41 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 101-50-81-55600 $ 240.04 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 662-60-67-55400 $ 124.06 8/29/2025 Parks OPO FY25/26 260203 B & B Portable Toilets 101-50-81-55600 $ 473.11 8/29/2025 Parks OPO FY25/26 260204 Bobcat of Chico 771-50-57-54400 $ 420.35 8/29/2025 open po for parts 260204 Bobcat of Chico 771-50-57-54400 $ (0.93) 8/29/2025 open po for parts 260205 Brant Electric 101-50-81-51770 $ 252.93 8/29/2025 Parks OPO FY25/26 260205 Brant Electric 101-50-81-51770 $ 146.17 8/29/2025 Parks OPO FY25/26 260206 CA Dep Of Justice 101-60-89-52524 $ 49.00 8/29/2025 Fingerprinting for Part-Time Recreation Staff 260207 Caltest Analytical Lab 662-60-67-51742 $ 11,940.00 8/29/2025 Cyanide Hold Time Study 260208 Carollo Engineers Inc. 662-70-67-57601 $ 123,162.27 8/29/2025 Construction Management & Inspection Services as per
contract
260209 Clementi Phd Mark A 101-10-15-51703 $ 844.00 8/29/2025 Psychology Exams 260210 Cummins Sales and Service 771-50-57-55100 $ 210.00 8/29/2025 open po for truck work 260211 Eureka Ready Mix Concrete Co Inc 661-50-63-53800 $ 422.47 8/29/2025 open po for aggregate 260211 Eureka Ready Mix Concrete Co Inc 207-50-45-53800 $ 865.68 8/29/2025 OOPEN PO FOR AGGREGATE 260212 Fisher Scientific Company 662-60-67-53500 $ 114.71 8/29/2025 OPO Lab Supplies 260213 Ford Logging Inc 205-60-87-51765 $ 7,112.25 8/29/2025 2024 Timber Harvest Contract 260214 Genuine Parts Company Inc 771-50-57-54400 $ (71.66) 8/29/2025 open po for atuo parts 260214 Genuine Parts Company Inc 771-50-57-54400 $ 12.12 8/29/2025 open po for atuo parts 260214 Genuine Parts Company Inc 771-50-57-54400 $ 453.43 8/29/2025 open po for atuo parts 260214 Genuine Parts Company Inc 771-50-57-54400 $ 464.58 8/29/2025 open po for atuo parts 260215 Humboldt Organic Solutions LLC 101-50-81-55400 $ 5.94 8/29/2025 Parks OPO FY25/26 260215 Humboldt Organic Solutions LLC 101-00-00-21090 $ (5.94) 8/29/2025 Parks OPO FY25/26 260215 Humboldt Organic Solutions LLC 101-50-81-55400 $ 430.65 8/29/2025 Parks OPO FY25/26 260216 Harper Ford Country 771-50-57-54400 $ 249.01 8/29/2025 open po for parts 260216 Harper Ford Country 771-50-57-54400 $ 121.04 8/29/2025 open po for parts 260216 Harper Ford Country 771-50-57-54400 $ 42.34 8/29/2025 open po for parts 260216 Harper Ford Country 771-50-57-54400 $ 1,537.45 8/29/2025 open po for parts 260217 Hensels Hardware 212-30-11-55400 $ 39.66 8/29/2025 Hardware and Supplies (Foodworks) 260217 Hensels Hardware 212-30-11-55400 $ 10.34 8/29/2025 Hardware and Supplies (Foodworks) 260218 Hideaway Storage Inc. 211-30-13-58222 $ 130.00 8/29/2025 Storage Costs for MORE Program 260219 Highway Specialty Company Inc 209-50-55-54200 $ 526.20 8/29/2025 tax 260219 Highway Specialty Company Inc 209-50-55-54200 $ 5,133.66 8/29/2025 signs 260220 Hooven & Reese Inc 101-70-85-57600 $ 16,150.00 8/29/2025 Sports Complex Lighting Effciency Improvements 260221 Humboldt Termite & Pest Control 101-50-85-51770 $ 82.00 8/29/2025 BUILDINGS OPO FY25/26 260222 Innovative Construction Solutions 265-30-13-58211 $ 139,895.73 8/29/2025 Former Little Lake Industries Mill Cleanup Project 260223 Keenan Supply 661-50-63-53900 $ 494.95 8/29/2025 open po for water parts 260224 Kernen Construction 101-00-00-21090 $ (25.98) 8/29/2025 open po for asphalt 260224 Kernen Construction 101-00-00-21090 $ (352.90) 8/29/2025 open po for asphalt 260224 Kernen Construction 208-50-45-53800 $ 25,585.79 8/29/2025 open po for asphalt 260224 Kernen Construction 208-50-45-53800 $ 25.98 8/29/2025 open po for asphalt 260224 Kernen Construction 208-50-45-53800 $ 1,883.91 8/29/2025 open po for asphalt

City of Arcata Bi-Weekly Report on Cash Distributions 8/23/2025-9/5/2025 Check # Vendor GL Account Amount Date Description
260224 Kernen Construction 208-50-45-53800 $ 352.90 8/29/2025 open po for asphalt 260225 Neste Renewable Solutions US Inc. 212-30-11-55400 $ 1,625.00 8/29/2025 Grease Trap and Cooking Oil Service (Foodworks) 260226 McKinleyville Community Servic 661-60-64-54000 $ 1,382.43 8/29/2025 FY 25/26 Water Purchases - Wymore Rd 260227 McLaren Industries INC 207-50-45-53800 $ 35,000.00 8/29/2025 cold planer attachement 260227 McLaren Industries INC 207-50-45-53800 $ 2,493.24 8/29/2025 cold planer attachement 260227 McLaren Industries INC 101-00-00-21090 $ (2,493.24) 8/29/2025 cold planer attachement 260228 Mendes Supply Co 101-50-85-53600 $ 313.71 8/29/2025 BUILDINGS OPO FY25/26 - Janitorial 260228 Mendes Supply Co 212-30-11-55400 $ 282.32 8/29/2025 Cleaning Supplies and Services (Foodworks) 260229 Mercer Fraser Company 207-50-45-53800 $ 2,987.89 8/29/2025 open po for aggregate 260229 Mercer Fraser Company 101-00-00-21090 $ (20.47) 8/29/2025 open po for aggregate 260229 Mercer Fraser Company 207-50-45-53800 $ 20.47 8/29/2025 open po for aggregate 260229 Mercer Fraser Company 207-50-45-53800 $ 3,660.27 8/29/2025 open po for aggregate 260229 Mercer Fraser Company 207-50-45-53800 $ 25.07 8/29/2025 open po for aggregate 260229 Mercer Fraser Company 101-00-00-21090 $ (25.07) 8/29/2025 open po for aggregate 260230 Microbac Laboratories Inc 662-60-67-51742 $ 369.00 8/29/2025 OPO WW Lab Testing and Anaylsis 260230 Microbac Laboratories Inc 662-60-67-53500 $ 148.00 8/29/2025 OPO Wastewater QC Standards 260230 Microbac Laboratories Inc 662-60-67-51742 $ 158.00 8/29/2025 OPO WW Lab Testing and Anaylsis 260231 Miller Farms Nursery Inc 101-50-81-55300 $ 0.52 8/29/2025 Parks OPO FY25/26 - equip maint. 260231 Miller Farms Nursery Inc 101-50-81-55300 $ 94.79 8/29/2025 Parks OPO FY25/26 - equip maint. 260231 Miller Farms Nursery Inc 101-00-00-21090 $ (20.73) 8/29/2025 Landscaping at the Old Arcata Rd Roundabout 260231 Miller Farms Nursery Inc 101-00-00-21090 $ (0.52) 8/29/2025 Parks OPO FY25/26 - equip maint. 260231 Miller Farms Nursery Inc 101-70-45-51770 $ 20.73 8/29/2025 Landscaping at the Old Arcata Rd Roundabout (Additional Use Tax)
260231 Miller Farms Nursery Inc 101-70-45-51770 $ 5,002.93 8/29/2025 Landscaping at the Old Arcata Rd Roundabout 260231 Miller Farms Nursery Inc 101-50-81-55300 $ 68.13 8/29/2025 Parks OPO FY25/26 - equip maint. 260231 Miller Farms Nursery Inc 101-00-00-21090 $ (0.28) 8/29/2025 Parks OPO FY25/26 - equip maint. 260231 Miller Farms Nursery Inc 101-50-81-55300 $ 0.28 8/29/2025 Parks OPO FY25/26 - equip maint. 260232 Mission Linen Ind.Inc. 212-30-11-55400 $ 94.24 8/29/2025 Mop/Rag Service (Foodworks) 260232 Mission Linen Ind.Inc. 212-30-11-55400 $ 30.32 8/29/2025 Mop/Rag Service (Foodworks) 260232 Mission Linen Ind.Inc. 661-60-64-51500 $ 125.37 8/29/2025 OPO Weekly Linens 260232 Mission Linen Ind.Inc. 207-50-45-51770 $ 11.03 8/29/2025 open po for first aid supply 260232 Mission Linen Ind.Inc. 771-50-57-51500 $ 90.78 8/29/2025 open po for linens 260232 Mission Linen Ind.Inc. 662-60-67-54200 $ 11.03 8/29/2025 OPO 1st Aid Cabinet Service 260232 Mission Linen Ind.Inc. 212-30-11-55400 $ 94.24 8/29/2025 Mop/Rag Service (Foodworks) 260233 Munimetrix Inc 101-10-05-51770 $ 99.80 8/29/2025 Munimetrix Systems 260234 Newterra Corporation Inc 662-60-67-51770 $ 23,990.40 8/29/2025 Triton aeration equipment quarterly service 260235 Northern Humboldt U.H.S.D 662-60-67-51770 $ 455.82 8/29/2025 FY25/26 Veg. Maint. & Litter/Graffiti Removal 260235 Northern Humboldt U.H.S.D 207-50-45-51770 $ 455.81 8/29/2025 FY25/26 Veg. Maint. & Litter/Graffiti Removal 260236 American Hospital Management 101-10-15-51702 $ 227.50 8/29/2025 Occupational Health - Physicals 260237 RAO Construction 233-70-48-57600 $ 287,546.09 8/29/2025 Construction for Isaacson STI Improvements 260237 RAO Construction 101-70-45-57601 $ 155,031.45 8/29/2025 Construction for Hyland Project 260238 safetybygeorge LLC 207-50-45-51400 $ 233.33 8/29/2025 OPO Safety Contract 260238 safetybygeorge LLC 661-60-64-51400 $ 233.33 8/29/2025 OPO Safety Contract 260238 safetybygeorge LLC 662-60-67-51400 $ 233.34 8/29/2025 OPO Safety Contract 260239 Thrifty Supply Company 101-50-85-55400 $ 140.46 8/29/2025 BUILDINGS OPO FY25/26 260240 Hernandez Darren 661-60-64-55400 $ 884.33 8/29/2025 Cathodic Protection Tank Annual Maintenance 260240 Hernandez Darren 661-60-64-55400 $ 4,500.00 8/29/2025 Cathodic Protection Tank Annual Maintenance 260241 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 504.77 8/29/2025 open po for fuel 260241 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 862.01 8/29/2025 open po for fuel 260241 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 203.79 8/29/2025 open po for fuel 260241 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,280.38 8/29/2025 open po for fuel 260241 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,426.73 8/29/2025 open po for fuel 260242 Wahlund Construction Inc. 662-60-67-55300 $ 3,141.29 8/29/2025 Treatment Plant Generator Assistance 260243 Almquist Lumber Company 101-00-00-21090 $ (2.44) 9/5/2025 GARAGE MECHANICS SHOP CABINET 260243 Almquist Lumber Company 771-50-57-57800 $ 341.14 9/5/2025 GARAGE MECHANICS SHOP CABINET 260243 Almquist Lumber Company 771-50-57-57800 $ 2.44 9/5/2025 GARAGE MECHANICS SHOP CABINET 260244 A. T. & T. 775-10-71-51200 $ 66.92 9/5/2025 STANDARD PHONE CHARGES; SEP25 260245 AT&T 101-40-21-51200 $ 94.46 9/5/2025 STANDARD PHONE CHARGES; AUG25 260245 AT&T 775-10-71-51200 $ 729.47 9/5/2025 STANDARD PHONE CHARGES; AUG25 260246 Boyse Jenna 662-60-67-51728 $ 95.44 9/5/2025 SUPPLIES FOR AMRI 260247 Call-Em-All LLC 101-20-07-54200 $ 170.00 9/5/2025 PAY PER MESSAGE CREDIT 260248 Eureka-Humboldt Fire Extinguisher 101-40-21-51770 $ 119.07 9/5/2025 FIRE EXTINGUISHER REFILLS 260248 Eureka-Humboldt Fire Extinguisher 101-40-21-51770 $ 71.66 9/5/2025 FIRE EXTINGUISHER REFILLS 260249 Greene Drew 207-50-45-51500 $ 350.00 9/5/2025
TIMBERLAND PRO 6" BOOT ARIAT TREADFAST 8" BOOT
NORTIV8 BOOT
260250 Jacoby Creek Water Dist 661-00-00-46711 $ 2,103.59 9/5/2025 JACOBY CREEK BILLING; JUL25 260251 Pence Christopher 207-50-45-54200 $ 45.00 9/5/2025 ES BUSINESS CARDS 260251 Pence Christopher 101-10-01-54200 $ 38.59 9/5/2025 BUSINESS CARDS FOR VICE-MAYOR KIMBERLEY WHITE 260251 Pence Christopher 662-60-67-53300 $ 103.84 9/5/2025 ES BUSINESS CARDS 260252 League of CA Cities- Redwood Empire Division 101-10-01-51400 $ 40.00 9/5/2025

ALEX STILLMAN REDWOOD EMPIRE MEETING
ATTENDANCE; 8/22/25
260253 Lopez Fernando 207-50-45-51500 $ 350.00 9/5/2025 M 6" WORK BOOTS MED BRN 8" WORK BOOTS

City of Arcata Bi-Weekly Report on Cash Distributions 8/23/2025-9/5/2025 Check # Vendor GL Account Amount Date Description
260254 O & M Industries Inc 662-60-67-55400 $ 370.00 9/5/2025 TROUBLESHOOT HVAC IN CONTROL ROOM 260255 Price Brigitte 662-60-67-54200 $ 64.06 9/5/2025

REIMBURSEMENT FOR AWTF WORKSHOP SUPPLIES
(CALCARD UNAVAILABLE)
260256 Stringer Stephen 101-00-00-23070 $ 50.00 9/5/2025 DEPOSIT REFUND FOR PICNIC AREA RENTAL: 8/27/25 260257 Summey Elliot 101-10-15-51770 $ 277.11 9/5/2025

REIMBURSE PLICE CHIEF CANDIDATE FOR RENTAL CAR

DURING INTERVIEWS
260258 J&D Excavation Inc 661-00-00-21000 $ 1,596.62 9/5/2025 Refund Check 036494-000 6th and J St 260259 Wage Works 101-00-00-22110 $ 13.33 9/5/2025 FSA & HSA MONTHLY ADMIN FEE; JULY25 & AUG25 260259 Wage Works 101-00-00-22110 $ 109.67 9/5/2025 FSA & HSA MONTHLY ADMIN FEE; JULY25 & AUG25 260259 Wage Works 101-00-00-22110 $ 123.00 9/5/2025 FSA & HSA MONTHLY ADMIN FEE; JULY25 & AUG25 260260 White Brenner LLP 101-10-09-51771 $ 931.72 9/5/2025 LEGAL FEES THROUGH JULY 31 2025 260260 White Brenner LLP 101-10-09-51771 $ 1,149.13 9/5/2025 LEGAL FEES THROUGH JULY 31 2025 260260 White Brenner LLP 101-10-09-51771 $ 3.60 9/5/2025 LEGAL FEES THROUGH JULY 31 2025 260260 White Brenner LLP 101-10-09-51771 $ 186.34 9/5/2025 LEGAL FEES THROUGH JULY 31 2025 260260 White Brenner LLP 101-10-09-51771 $ 2,962.76 9/5/2025 LEGAL FEES THROUGH JULY 31 2025 260260 White Brenner LLP 101-10-09-51771 $ 839.55 9/5/2025 LEGAL FEES THROUGH JULY 31 2025 260260 White Brenner LLP 101-10-09-51771 $ 1,681.00 9/5/2025 LEGAL FEES THROUGH JULY 31 2025 260261 BPR Consulting Group LLC 101-30-31-51722 $ 1,592.32 9/5/2025 Plan Check Services 260261 BPR Consulting Group LLC 101-30-31-51722 $ 2,723.74 9/5/2025 Plan Check Services 260262 State Water Resources Control Board 213-30-13-58007 $ 3,312.50 9/5/2025 Site Cleanup Program Oversight Costs for Butcher Slough 260263 Falkenstine Kent 101-40-21-51400 $ 101.00 9/5/2025 CNOA Asset Forfeiture Redding CA 9/17/25-9/18/25 260264 Advanced Security Systems 101-50-85-51770 $ 385.00 9/5/2025 BUILDINGS OPO FY25/26 260265 Allen Gill Construction Inc 661-70-63-57500 $ 74,030.60 9/5/2025 Plunkett Waterline Retrofit Project Construction 260266 Recology Arcata 207-50-45-51770 $ 315.00 9/5/2025 freon disposal fees 260267 Arcata Stationers 101-20-07-53300 $ 205.46 9/5/2025 FY 25-26 Office Supplies 260267 Arcata Stationers 101-50-41-53300 $ 59.12 9/5/2025 Office Supplies 260267 Arcata Stationers 101-30-31-53300 $ 59.12 9/5/2025 Office Supplies 260267 Arcata Stationers 101-10-03-53300 $ 72.82 9/5/2025 Arcata Stationers 260268 Arcata Used Tire & Wheel 771-50-57-54600 $ 37.56 9/5/2025 open po for tire repair 260269 Atlas Engineering 661-70-63-57500 $ 1,250.00 9/5/2025 Structural Engineering & Concrete Inspections for Booster Statio
260270 CA Dep Of Justice 101-40-21-52524 $ 837.00 9/5/2025 FINGERPRINTING SERVICES 260271 Caltest Analytical Lab 662-60-67-51742 $ 815.10 9/5/2025 OPO Cyanide Testing 260272 Dooley Enterprises Inc. 101-40-21-54200 $ 6,294.47 9/5/2025 AMMUNITION 260273 GHD Inc. 210-70-45-51770 $ 148,214.81 9/5/2025
Phase 2 / PS&E for Sunset Ave. & US 101 Interchange
Improvements
260274 Humboldt Organic Solutions LLC 101-50-81-55400 $ 287.10 9/5/2025 Parks OPO FY25/26 260274 Humboldt Organic Solutions LLC 101-50-81-55400 $ 3.96 9/5/2025 Parks OPO FY25/26 260274 Humboldt Organic Solutions LLC 101-00-00-21090 $ (3.96) 9/5/2025 Parks OPO FY25/26 260275 Hensels Hardware 101-50-81-55400 $ 3.95 9/5/2025 Stewart irrigation 260275 Hensels Hardware 101-50-85-55400 $ 33.05 9/5/2025 Redwood Lodge 260275 Hensels Hardware 101-50-85-55400 $ 18.43 9/5/2025 Earthquake safety ACC 260275 Hensels Hardware 101-50-85-55400 $ 77.16 9/5/2025 shop faucet 260275 Hensels Hardware 101-50-85-53600 $ 66.11 9/5/2025 Shop 260275 Hensels Hardware 101-50-85-55400 $ 15.41 9/5/2025 PD 260275 Hensels Hardware 101-50-81-55400 $ 22.01 9/5/2025 Yellow Jacket nest 260275 Hensels Hardware 101-50-85-55400 $ 278.12 9/5/2025 Shop 260275 Hensels Hardware 101-50-81-54200 $ 37.09 9/5/2025 Parks supplies 260275 Hensels Hardware 662-60-67-55400 $ 16.53 9/5/2025 Marsh 260275 Hensels Hardware 101-50-85-55400 $ (29.99) 9/5/2025 PD return 260275 Hensels Hardware 101-50-81-55400 $ 8.37 9/5/2025 Mower fluid 260275 Hensels Hardware 101-50-85-55400 $ 4.81 9/5/2025 City Hall Earthquake 260275 Hensels Hardware 205-60-87-54200 $ 47.37 9/5/2025 NR 260275 Hensels Hardware 101-50-81-54200 $ 29.06 9/5/2025 Shop 260275 Hensels Hardware 101-50-85-55400 $ 4.40 9/5/2025 City Hall Earthquake 260275 Hensels Hardware 101-50-81-55400 $ 58.80 9/5/2025 Gopher traps 260275 Hensels Hardware 101-50-81-54200 $ 71.88 9/5/2025 Parks supplies 260275 Hensels Hardware 101-50-85-55400 $ 28.41 9/5/2025 Comm Center Repair 260275 Hensels Hardware 101-50-85-55400 $ 52.89 9/5/2025 Shop Supplies 260275 Hensels Hardware 101-50-85-55400 $ 11.01 9/5/2025 Shop 260275 Hensels Hardware 101-50-85-55400 $ 23.98 9/5/2025 Redwood Lodge 260275 Hensels Hardware 101-50-85-55400 $ 98.35 9/5/2025 D St 260275 Hensels Hardware 101-50-85-55400 $ 35.27 9/5/2025 City Hall 260275 Hensels Hardware 101-50-85-55400 $ 28.65 9/5/2025 City Hall 260275 Hensels Hardware 101-50-85-55400 $ 2.18 9/5/2025 D St Repair 260275 Hensels Hardware 101-50-81-55400 $ 16.23 9/5/2025 Gopher traps 260275 Hensels Hardware 101-50-81-55400 $ 26.44 9/5/2025 P.U. Soccer 260276 Humboldt Bay Municipal Water District 661-60-64-54000 $ 143,464.77 9/5/2025 FY25/26 OPO Water Purchases 260277 Cal Poly Sponsored Programs Foundation 662-60-67-51728 $ 7,873.82 9/5/2025 AMRI Annual Contract FY 25/26 260277 Cal Poly Sponsored Programs Foundation 662-60-67-51728 $ 4,898.49 9/5/2025 AMRI Annual Contract FY24/25 260278 Humboldt Termite & Pest Control 212-30-11-55400 $ 153.00 9/5/2025 Pest Control (Foodworks)

City of Arcata Bi-Weekly Report on Cash Distributions 8/23/2025-9/5/2025 Check # Vendor GL Account Amount Date Description
260278 Humboldt Termite & Pest Control 662-60-67-51770 $ 122.00 9/5/2025 OPO Monthly Pest Control WWTP 260278 Humboldt Termite & Pest Control 101-50-61-57300 $ 102.00 9/5/2025 open po for pest service 260279 Kernen Construction 208-50-45-53800 $ 374.09 9/5/2025 open po for asphalt 260279 Kernen Construction 208-50-45-53800 $ 27,121.77 9/5/2025 open po for asphalt 260279 Kernen Construction 101-00-00-21090 $ (374.09) 9/5/2025 open po for asphalt 260280 McCullough Construction Inc 661-70-63-57500 $ 245,051.90 9/5/2025 Steel Waterline Replacement Project 260281 Microbac Laboratories Inc 662-60-67-51742 $ 158.00 9/5/2025 OPO WW Lab Testing and Anaylsis 260281 Microbac Laboratories Inc 662-60-67-51742 $ 316.00 9/5/2025 OPO WW Lab Testing and Anaylsis 260281 Microbac Laboratories Inc 662-60-67-51742 $ 132.00 9/5/2025 OPO WW Lab Testing and Anaylsis 260281 Microbac Laboratories Inc 661-60-64-53500 $ 63.00 9/5/2025 OPO Water QC Standards 260282 The Mill Yard 101-50-85-55400 $ 99.27 9/5/2025 BUILDINGS OPO FY25/26 260282 The Mill Yard 101-50-85-55400 $ 84.11 9/5/2025 BUILDINGS OPO FY25/26 260283 Mission Linen Ind.Inc. 207-50-45-51770 $ 5.52 9/5/2025 open po for first aid supply 260283 Mission Linen Ind.Inc. 662-60-67-54200 $ 11.03 9/5/2025 OPO 1st Aid Cabinet Service 260283 Mission Linen Ind.Inc. 661-50-63-51770 $ 5.51 9/5/2025 open po for first aid supply 260283 Mission Linen Ind.Inc. 771-50-57-51500 $ 87.53 9/5/2025 open po for linens 260283 Mission Linen Ind.Inc. 662-60-67-51500 $ 126.20 9/5/2025 OPO Weekly Linens 260284 Phoenix Group Information Systems 101-40-23-54200 $ 265.00 9/5/2025 260285 Playhouse Arts 101-50-81-57600 $ 7,455.00 9/5/2025 Playhouse Arts 2024 Call For Artists 260286 RAO Construction 101-70-45-57601 $ 11,965.80 9/5/2025 Construction for Hyland Project 260287 Roscoe and Associates LLC. 662-70-65-57500 $ 5,962.80 9/5/2025 Cultural Resources Monitoring and Native American
Consultation f
260287 Roscoe and Associates LLC. 101-50-41-51770 $ 2,863.50 9/5/2025 Cultural Resource Discovery and Reporting Protocol
Training
260288 SHN Consulting Engineers & Geologists Inc 662-70-67-57601 $ 1,745.00 9/5/2025 Wastewater Treatment Facility Levee Expansion Project
Phase One
260289 Statewide Traffic Safety & Signs Inc. 101-00-00-21090 $ (16.05) 9/5/2025 glass beads 260289 Statewide Traffic Safety & Signs Inc. 209-50-55-54200 $ 1,463.63 9/5/2025 glass beads 260289 Statewide Traffic Safety & Signs Inc. 209-50-55-54200 $ 16.05 9/5/2025 glass beads 260290 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 444.44 9/5/2025 open po for fuel 260290 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 476.13 9/5/2025 open po for fuel 260290 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 274.67 9/5/2025 open po for fuel 260290 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,039.64 9/5/2025 open po for fuel 260290 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,260.96 9/5/2025 open po for fuel 260290 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 50.30 9/5/2025 open po for fuel 260290 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 2,527.30 9/5/2025 open po for fuel 260291 Zumar Industries Inc 209-50-55-54200 $ 2,679.19 9/5/2025 opne po for signs 312097 Payroll Misc $ 1,625.48 9/5/2025
312098 Payroll Misc $ 270.47 9/5/2025
312099 Payroll Misc $ 558.06 9/5/2025
312100 Payroll Misc $ 346.78 9/5/2025
312101 Payroll Misc $ 561.27 9/5/2025
312102 Payroll Misc $ 2,103.46 9/5/2025
312103 Payroll Misc $ 441.07 9/5/2025
312104 Payroll Misc $ 91.13 9/5/2025
312105 Payroll Misc $ 84.58 9/5/2025
312106 Payroll Misc $ 15.61 9/5/2025
312107 Payroll Misc $ 40.03 9/5/2025
312108 Payroll Misc $ 216.74 9/5/2025
312109 Payroll Misc $ 11.43 9/5/2025
312110 Payroll Misc $ 49.51 9/5/2025
312111 Payroll Misc $ 350.45 9/5/2025
ACH Payroll Deductions ACH Misc $ 143,063.19 9/5/2025
ACH PERS Misc $ 79,387.18 9/5/2025
ACH CA State Disbursement Unit 101-00-00-22109 $ 92.30 9/5/2025 PR Batch 00030.08.2025 California Child Support Order ACH Operating Engineers No 3 101-00-00-22113 $ 1,051.28 9/5/2025 PR Batch 00030.08.2025 Union Dues ACH Health Equity HAS Misc $ 815.61 9/5/2025
ACH Payroll Misc $ 286,158.42 9/5/2025
Total $ 2,445,673.90

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: David Loya, Director of Community Development
PREPARER: Sara Channell, Community Development Specialist II DATE: September 17, 2025
TITLE: Adopt Resolution No. 256-10 Adopting the Permanent Local Housing Allocation Owner-Occupied Rehabilitation Program Guidelines – California Environmental Quality Act (CEQA) Exempt per the Commonsense Exemption.

RECOMMENDATION:

It is recommended that the Council:

Adopt Resolution No. 256-10 a resolution of the City Council of the City of Arcata adopting the Permanent Local Housing Allocation Owner-Occupied Rehabilitation Program Guidelines.

INTRODUCTION:

The City has applied for the 2022 and 2023 allocations from the Permanent Local Housing Program (PLHA), administered by the California Department of Housing and Community Development (HCD) to develop and operate an owner-occupied rehabilitation program. City Staff have drafted program guidelines and are working with HCD staff to ensure guidelines meet PLHA Program requirements. Adoption of Resolution 256-10 (“Attachment A”) will approve this draft of the PLHA Owner-Occupied Rehabilitation Program Guidelines (“Attachment B”) allowing staff to begin outreach to eligible homeowners.

BACKGROUND:

In December of 2024, the City applied for 2022, and 2023 PLHA allocations, totaling $183,976 from HCD to support low-income homeowners in making essential repairs to their homes. The PLHA Program provides financial assistance to homeowners for rehabilitation projects, and the City is preparing to access these funds. The funding will be allocated through a combination of amortized loans and deferred payment loans, with the City of Arcata acting as the Program Operator.

DISCUSSION:

The Owner-Occupied Rehabilitation Program will provide funding to households with income at or below 80% of the adjusted median income (AMI) for Humboldt County. The assistance will cover the cost of eligible repairs, accessibility upgrades, and energy efficiency upgrades.

Program funding will be awarded as two types of loans:
 Amortized Loans: Fixed simple interest rate of 1.5 % for households at or below 80% AMI.

 Deferred Payment Loans: Fixed simple interest rate of 1.5% with no required repayment for 15 years for households at or below 60% AMI.

The City of Arcata’s Housing Rehabilitation Program is designed to help qualified owners rehabilitate their homes. Allowable repairs include eliminating code violations, substandard conditions, and health and safety issues (e.g., plumbing, roofing, electrical, heating, accessibility upgrades, energy efficiency upgrades.

The City will administer the program, acting as the Program Operator for management and oversight of all aspects of the program. Funds will be disbursed to the qualified vendors for home rehabilitation.

ENVIRONMENTAL REVIEW (CEQA):

There are no specific sites proposed for the Owner-Occupied Rehabilitation Program. Generally, rehabilitation of existing structures would qualify as CEQA exempt as ministerial projects, or Existing Facilities (CEQA Guidelines Sec. 15301), and/or Minor Modifications to Land (CEQA Guidelines Sec. 15304). Any project that would not qualify for an exemption is speculative at this time and would require independent environmental review. As proposed, it can be seen with certainty that the program does not have the ability to affect the environment. As such, this action is subject to the commonsense exemption (CEQA Guidelines Sec. 15061(b)(3)).

The funding does not trigger NEPA.

BUDGET/FISCAL IMPACT:

The Owner-Occupied Rehabilitation Program will be funded through the 2022, and 2023 PLHA allocations, totaling $183,976, where 5% of the award may be used for administrative costs.

RECOMMENDED COUNCIL ACTION:

1. Motion to Adopt Resolution No. 256-10 Adopting the PLHA Owner-Occupied Rehabilitation Program Guidelines. Consent Calendar vote.

ATTACHMENTS:

A. Resolution No. 256-10
B. PLHA Owner-Occupied Rehabilitation Program Guidelines

RESOLUTION NO. 256-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA

ADOPTING THE PLHA OWNER-OCCUPIED REHABILITATION PROGRAM

GUIDELINES
WHEREAS, the City previously operated an Owner-Occupied Rehabilitation Program using HOME funds; and
WHEREAS, the City of Arcata has applied for the 2022 and 2023 allocations from the Permanent Local Housing Allocation (PLHA) Program, administered by the California Department of Housing and Community Development (HCD) to develop and operate an OwnerOccupied Rehabilitation Program; and WHEREAS, the City intends to use the PLHA funds to provide financial assistance to lowincome homeowners for essential repairs, accessibility upgrades, and energy efficiency upgrades to their homes; and
WHEREAS, the City of Arcata is prepared to begin outreach to eligible homeowners to begin implementation of the Owner-Occupied Rehabilitation Program upon adoption of these guidelines and HCD authorization for use of grant funds; and WHEREAS, projects funded through this program will either be CEQA exempt or they will undergo independent CEQA analysis.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARCATA AS FOLLOWS:

1. The City Council adopts the commonsense exemption (CEQA Guidelines Sec. 15061(b)(3)) for this action;

2. The PLHA Owner-Occupied Rehabilitation Program Guidelines dated September 17, 2025, incorporated herein by reference;

3. The City Manager is authorized to take actions necessary to establish and enact these guidelines;

4. The City Manager is authorized to expend funds in connection with the adoption of these Guidelines.

DATED: September 17, 2025
ATTEST: APPROVED:
________________________________ __________________________________ City Clerk, City of Arcata Mayor, City of Arcata

Clerk's Certificate
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-10, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California held on the 17th day of September, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
__________________________________
City Clerk, City of Arcata

City of Arcata PLHA Housing Rehabilitation Guidelines
Permanent Local Housing Allocation
(PLHA) Owner-Occupied Housing
Rehabilitation
Program Guidelines
September 17, 2025
Authorized by: ____________________________ Resolution NO.

Merritt Perry, City Manager

City of Arcata PLHA Housing Rehabilitation Guidelines

CITY OF ARCATA

PLHA OWNER-OCCUPIED HOUSING REHABILITATION

PROGRAM GUIDELINES

TABLE OF CONTENTS

1.0. GENERAL

1.1. PROGRAM OUTREACH AND MARKETING

1.2. APPLICATION PROCESS AND SELECTION

1.3. LOAN PROCESS

2.0. APPLICANT QUALIFICATIONS

2.1. INCOME LIMITS

2.2. INCOME QUALIFICATION CRITERIA

2.3. HOMEOWNER ELIGIBILITY & RESIDENCY REQUIREMENTS

3.0. PROPERTY ELIGIBLITY

3.1. CONDITIONS

3.2. VOLUNTARY OWNER-OCCUPIED RESIDENTIAL REHABILTATION

4.0. THE PROGRAM LOAN

4.1. MINIMUM AND MAXIMUM AMOUNT OF PROGRAM ASSISTANCE

4.2. RATES AND TERMS

4.3. INSURANCE

4.4. LOAN SECURITY

5.0. PROGRAM LOAN SERVICING AND MAINTENANCE

5.1. RECEIVING LOAN REPAYMENTS

5.2. LOAN SERVICING POLICIES AND PROCEDURES

5.3. LOAN MONITORING PROCEDURES

5.4. DEFAULT AND FORECLOSURE

5.5. SUBORDINATIONS

6.0. CONSTRUCTION

6.1. STANDARDS

6.2. ELIGIBLE CONSTRUCTION COSTS

6.3. ELIGIBLE PROJECT COSTS

6.4. INELIGIBLE COSTS

6.5. REPAIR CALLBACKS

7.0. EXCEPTIONS AND SPECIAL CIRCUMSTANCES

7.1. AMENDMENTS

7.2. EXCEPTIONS

8.0. DISPUTE RESOLUTION AND APPEALS PROCEDURES

8.1. PROGRAM COMPLAINT AND APPEAL PROCEDURE

8.2. GRIEVANCES BETWEEN PARTICIPANTS AND CONSTRUCTION

CONTRACTOR

City of Arcata PLHA Housing Rehabilitation Guidelines

CITY OF ARCATA

OWNER-OCCUPIED HOUSING REHABILITATION

PROGRAM GUIDELINES

TABLE OF CONTENTS
ATTACHMENT A: MARKETING PLAN
ATTACHMENT B: LOAN SERVICING POLICIES AND PROCEDURES
ATTACHMENT C: CERTIFICATION OF OCCUPANCY
ATTACHMENT D: AGREEMENT OF UNDERSTANDING BETWEEN

HOMEOWNER, CONTRACTOR AND CITY OF ARCATA

City of Arcata PLHA Housing Rehabilitation Guidelines
4 THE CITY OF ARCATA

PLHA OWNER-OCCUPIED HOUSING REHABILITATION

PROGRAM GUIDELINES
Adopted September 17, 2025

1.0. GENERAL
The City of Arcata, hereinafter referred to as the “City”, has entered into a contractual relationship with the California Department of Housing and Community Development (“HCD”) to administer PLHA funded housing rehabilitation programs. The OwnerOccupied Housing Rehabilitation Loan Program described herein and hereinafter referred to as the “Program” in these City of Arcata PLHA Owner-Occupied Housing Rehabilitation Program Guidelines (“Guidelines”) is designed to provide assistance to eligible homeowners for correction of health and safety items, as well as code violations, located within the Program’s eligible area. The Program provides this assistance in the form of either amortized loans or deferred payment loans used to finance the cost of necessary repairs that will provide the homeowner with a healthy, safe, sanitary and code compliant home, referred to herein as the “housing unit”. The Program will be administered by the City of Arcata, hereinafter referred to as the “Program Operator”.

1.1. PROGRAM OUTREACH AND MARKETING
All outreach efforts will be made in accordance with state and federal fair lending regulations to assure nondiscriminatory treatment, outreach and access to the Program. No person shall, on the grounds of age, ancestry, color, creed, physical or mental disability or handicap, marital or familial status, medical condition, national origin, race, religion, gender or sexual orientation, be excluded, denied benefits or subjected to discrimination under the Program.

The City will ensure that all people, including those qualified individuals with handicaps, have access to the Program.

Section 504 of the Rehabilitation Act of 1973 prohibits the exclusion of an otherwise qualified individual, solely by reason of disability, from participation under any program receiving Federal funds. The City will take appropriate steps to ensure effective communication with disabled housing applicants, residents and members of the public.

1.2. APPLICATION PROCESS AND SELECTION
A. Waiting List/Homeowner Contact
The Program Operator will utilize a waiting list. In response to a homeowner’s request, the homeowner completes and submits a pre-application form and is placed on the waiting list. Homeowners are offered the opportunity to qualify for assistance by waiting list priority on a first-come, first-served basis.

The Program Operator will contact homeowners by mail, telephone, and/or e-mail to advise of funding availability. Once contacted, the homeowner has 30 days to complete

City of Arcata PLHA Housing Rehabilitation Guidelines
5 and return the loan application and supporting documentation. Should a homeowner fail to respond to the initial contact for assistance or to provide any of the required documentation within the 30-day period, the homeowner’s name will be removed from the waiting list, and the homeowner will receive notification of that removal. A homeowner may request to return to the waiting list, placed on the bottom position, six months after they were removed. Should the waiting list be exhausted, the Program Operator will conduct community-wide outreach in a manner equitable to all populations in the City.

B. Application/Interview
An application packet is provided to the homeowner for completion and submittal to the Program Operator, along with supporting documents. An interview is scheduled with the applicant. During the interview, the Program is fully explained, and application forms and required documentation are reviewed.

If the Program Operator encounters material discrepancies and/or misrepresentations, and/or there are income, asset, household composition, or other important questions that cannot be resolved, the City reserves the right to deny assistance to the household. An applicant may also voluntarily take their name off the waiting list. An applicant who removes their name from the waitlist may re-apply after six months have elapsed from the time of removal.

Third-party verification may be obtained for income and outstanding debts. Preliminary title reports and drive-by cost estimates may also be obtained. Participants in the Program are those deemed eligible upon completion of this process.

C. Bid Solicitation
A housing unit bid walk-through date and time are scheduled. The homeowner is responsible for soliciting his/her own bids. Invitations to bid are distributed to all eligible contractors in an effort to obtain three reasonable bids. Bid results will be provided to participating contractors upon request.

The homeowner shall ensure contractors are licensed and bonded by the State of California Contractors Licensing Board. Contractors must also provide homeowners with evidence of Workers’ Compensation Insurance and Comprehensive General Liability and Property Damage Insurance with Combined Single Limits of at least $2,000,000 per occurrence. Additional insurance requirements can be found in the Agreement of Understanding Between Homeowner, Contractor and City of Arcata (Attachment E).

D. Loan Request/Approval
An underwriting report will be prepared on behalf of the homeowner by the Program Operator. The loan request includes the cost of construction, a contingency fund, and other project costs (listed in Section 6.3). The City’s Loan Advisory Committee

City of Arcata PLHA Housing Rehabilitation Guidelines
6 comprised of the City’s Community Development Director, Finance Director, and Contracts & Special Projects Manager will review the applicant and property eligibility; contract terms; Program Operator’s recommendation; and other factors to evaluate the approval of the Program Loan. The Loan Advisory Committee shall utilize loan terms included in these Guidelines but may make adjustments to accommodate any special conditions as long as they are consistent with the funding source requirements. Section

1.3 of these Guidelines provides additional information on the loan approval process.

Once approved, loan documents are executed and the loan is funded.

E. Execution of Loan Documents
Upon approval of a Program loan, the borrower shall have 90 days to sign all the necessary documents and agreements and close the loan. Prior to execution of the loan documents, the borrower shall be provided with a checklist outlining the borrower's obligations and shall sign a Statement of Understanding regarding these Guidelines. The City’s Loan Advisory Committee may approve a 90-day extension of the closing of the loan if the delay is due to bad weather or other factors beyond the reasonable control of the borrower.

F. Start-Up/Field Inspections
The Program Operator monitors date of start-up and may perform field inspections on a regular basis. The Program Operator may visit the job site regularly to check the scope of work, inspect materials, and to confirm the job is on schedule and within budget. The Program Operator works with the City’s Building Inspector to ensure the work meets building codes and does not exceed funding limits.

The Program Operator reviews the work status with the homeowner and with the contractor to remedy any developing problems quickly and to ensure that both are satisfied with the construction process. At the completion of each phase, the Program Operator inspects the work, and the homeowner authorizes contractor payments.

G. Change Orders
Written change orders are required when the homeowner requests any changes in the Scope of Work, such as eliminating an item completely, eliminating one item and substituting another, or adding items. The change order will state the change and the dollar value for the change. The change order must be signed by both the contractor and the homeowner and submitted to the Program Operator for approval. If the change order exceeds the approved financing, the homeowner will be asked to provide additional funds or a report and request for additional funds may be presented to the Program Operator to evaluate prior to signing-off on the change order.

H. Progress Payments
Ninety percent (95%) of the contract amount is distributed to the contractor in the form of progress payments during construction. The final five-percent (5%) of the contract amount is set aside as a retention payment. The contractor requests a progress payment

City of Arcata PLHA Housing Rehabilitation Guidelines
7 from the homeowner and notifies the Program Operator and Building Inspector that contractor has requested payment from the homeowner. Upon favorable inspection by the homeowner, Program Operator, and City or City’s Building Inspector, the payment authorization is signed by the homeowner and submitted for payment.

I. Final Inspections/Notice of Completion/Final Payment When the project is completed, the Program Operator inspects the work item-by-item with the homeowner and the contractor, and the City’s Building Inspector performs a final inspection. Any corrections or deficiencies are noted and corrected by the contractor. Upon favorable final inspections, a Notice of Completion is prepared, signed by the homeowner, and then recorded. The final five-percent (5%) retention payment is released after the Notice of Completion is signed by the homeowner borrower and approved by the Program Operator.

1.3. LOAN PROCESS
All loans must be approved by the City’s Loan Advisory Committee. The Program Operator will assess the property’s debt-to-value ratio, which includes the Program loan and any other recorded debt or liens. Property value may be estimated by the Program Operator using assessed value or comparable sales methods; a formal appraisal is not required. A debt-tovalue ratio of up to 90% may be considered, subject to Loan Advisory Committee approval.

If the homeowner disagrees with the Program Operator’s valuation, they may obtain a full appraisal at their own expense to determine the property’s value.

In order to obtain financing, applicants must meet all property and eligibility guidelines in effect at the time the application is considered. Homeowners will be provided with written notification of approval or denial. Any reason for denial will be provided to the applicant in writing.

2.0. APPLICANT QUALIFICATIONS

2.1. INCOME LIMITS
All homeowners must certify that they meet the current household income eligibility requirements set by the PLHA Program and have their household income documented by the Program Operator. All applicants must have incomes at or below 80% of the County’s area median income (AMI), with priority given to households at or below 60 % AMI, adjusted for household size as published by HCD each year.

The link to the official HCD-maintained income limits for Funded activities is:
https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/income-limits-2024.pdf Household: means one or more persons who will occupy a housing unit, without regard to age or income. Unborn children will be counted in family size determination. Household membership must be documented through the person’s residence as a part of the household prior to applying to the Program. Documentation for residence includes mail, paystubs, registration for college, driver’s license, or other legal identification.

City of Arcata PLHA Housing Rehabilitation Guidelines
8 Annual Income: is the gross amount of income of all adult household members (18 years old and older) that is anticipated to be received during the coming 12-month period.

2.1.1 OWNER-OCCUPIED REQUIREMENTS
To be eligible, the home must be occupied by the legal owner and be the borrower’s principal residence. “Borrowers Principal Residence” shall mean occupancy at the property for at least ten (10) months of each year. Household income must be equal to, or less than, the applicable HCD income limits. The owner-occupants will be required to provide income documentation.

Owner-occupants’ housing and/or debt ratios are considered, and a credit report will be required. If an owner-occupant has a mortgage, verification that all payments are current and there have been no late payments in the previous 12 months will be required.

2.2. INCOME QUALIFICATION CRITERIA
Projected annual gross income of the household will be used to determine whether they are above or below the published HCD income limits. Income will be verified by reviewing and documenting tax returns, copies of wage receipts, subsidy checks, bank statements and, if necessary, third-party verification of employment forms sent to employers. Other documentation necessary to confirm or calculate a household’s income or assets may be required if deemed necessary by the City. All documentation shall be dated within six months prior to loan closing, kept in the applicant file, and held in strict confidence.

A. HOUSEHOLD INCOME DEFINITION:

Household income is the annual gross income of all adult household members that is projected to be received during the coming 12-month period and will be used to determine program eligibility. For income counted, gross amounts (before any deductions have been taken) are used; the types of income not considered are the income of minors or live-in aides. Certain other household members living apart from the household also require special consideration. The household’s projected income must be used, rather than past earnings, when calculating income.

B. ASSETS:

There is no asset limitation for participation in the Program. Income from assets is, however, recognized as part of annual income. For example, interest earned on a savings account would be counted as part of annual income, but the value of the savings account would not be included in the annual income calculation.

An asset is a cash or non-cash item that can be converted to cash. The value of necessary items, such as furniture and automobiles, are not included as assets.

An asset’s cash value is the market value less reasonable expenses required to convert

City of Arcata PLHA Housing Rehabilitation Guidelines
9 the asset to cash, including penalties or fees for converting financial holdings and costs for selling real property. The cash value (rather than the market value) of an item is counted as an asset.

The Link to Asset Inclusions and Exclusions is:
https://files.hudexchange.info/resources/documents/HUD_P5_Inclusions_Exclusions.p df

2.3. HOMEOWNER ELIGIBILITY AND RESIDENCY REQUIREMENTS
The City requires property to be owner-occupied to participate in the Program. Owneroccupied units must be the owner’s principal place of residence, and the owner must be on the title. A photocopy of a recent utility bill will verify proof of occupancy. No unit to be rehabilitated will receive financial assistance if it is currently occupied by an over-income household or does not meet the eligibility standards outlined in these Guidelines.

A. If a homeowner sells, transfers title or discontinues residence in the rehabilitated property for any reason, the loan becomes due and payable.

B. If a homeowner converts the property to a rental unit, or any commercial or nonresidential use, the loan is due and payable.

C. A loan may be transferable under the following limited circumstances:

1. The transfer of the property to the surviving joint tenant by devise, descent or operation of the law, on the death of borrower joint tenant.

2. A transfer of the property where the borrower’s spouse becomes an owner of the property.

3. A transfer of the property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the borrower’s spouse becomes an owner of the property.

4. A transfer to an inter vivos trust in which borrower is and remains the beneficiary and occupant of the property.

3.0. PROPERTY ELIGIBILITY

3.1. CONDITIONS
A. No unit will be eligible if a household’s income exceeds the current income limits.

City of Arcata PLHA Housing Rehabilitation Guidelines
10 B. Eligible units must be located within the city limits of Arcata.

C. Property must contain a legal residential structure intended for continued residential occupancy.

D. Housing unit types eligible are: single-family detached houses, manufactured homes, duplexes, or condominiums.

E. Housing units being used as short-term rentals are not eligible for rehabilitation loans.

F. All repair work will meet Local Building Code standards. At a minimum, health and safety hazards must be eliminated.

3.2. VOLUNTARY OWNER-OCCUPIED RESIDENTIAL REHABILTATION Owner-occupants are not eligible for temporary relocation benefits, unless health and safety threats are determined to exist by the Program Operator. In cases where relocation is determined to be necessary by the City/Program Operator, the owner-occupant is encouraged to stay with family or friends, but if there are circumstances in which there is no suitable alternative, and the owner-occupant would be faced with hardship, the City may provide a reasonable amount of financial assistance. Financial assistance may be provided for actual costs incurred from the applicant’s loan proceeds.

4.0. THE PROGRAM LOAN

4.1. MINIMUM AND MAXIMUM AMOUNT OF PROGRAM ASSISTANCE
The City of Arcata will only approve housing rehabilitation loans that are $10,000 or greater.

Any applications for housing rehabilitation loans that are less than $10,000 must be deemed an emergency.

Maximum assistance shall not exceed $60,000. The maximum amount of a Program loan for any single parcel of property is limited as follows:

A. Assistance may not exceed $60,000 per unit unless, on a case-by-case basis and after review and approval by the Arcata City Manager and the Program Operator, it is determined that an amount in excess of $60,000 per housing unit is appropriate; provided, in no event shall any Program loan exceed $100,000 per housing unit.

Owner-investor units are not eligible for PLHA funding.

B. A borrower may supplement a Program loan with the borrower's own funds or may borrow funds from other sources to be secured by the property to accomplish the proposed rehabilitation. If other loan funds are secured by the property, in the case of OOR, the borrower’s housing costs (mortgage, taxes, insurance, and debt service payments on all loans) shall not exceed 42-45% of a borrower’s gross annual income.

A borrower will not be eligible for a second Program loan on the same property until:

City of Arcata PLHA Housing Rehabilitation Guidelines
11 • The borrower’s Program loan account(s) are in good standing; • The proposed project meets all Program Guidelines requirements; and • The combined total for all existing and proposed Program loans on the property do not exceed $60,000 per housing unit, unless authorized as set forth above.

4.2. RATES AND TERMS

4.2.1. OWNER-OCCUPANTS
Homeowners are eligible for either an Amortized Loan with a fixed simple interest rate of

1.5% for households at or below 80% AMI, or a Deferred Payment Loan at a fixed simple interest rate of 1.5% at or below 60% AMI. Loans will be evidenced by a Promissory Note and secured by a Deed of Trust. For the Deferred Payment loan, there will be no payback required for 15 years unless the borrower sells, transfers title, or discontinues residence in the dwelling or if the borrower converts the property to a rental unit or any commercial or nonresidential use. Payments may be made voluntarily on a Deferred Payment Loan.

4.2.2. ALL LOANS SHALL BE SUBJECT TO THE FOLLOWING:

A. Interest: In the event of multiple draws during the construction period, interest will accrue on each draw beginning as of the date of each separate draw. However, at the election of, and at the sole discretion of, the Arcata City Manager, interest during the construction period may be waived.

B. Extended Term: The Arcata City Manager may authorize an extended term beyond the term specified for Program loans as set forth above if exceptional and special circumstances are established as provided.

C. Accelerating Events: Failure to comply with the owner-occupancy requirements, at the election of the City, may result in the acceleration of all principal and accrued interest which shall then be immediately due and payable (an “accelerating event”), and, if borrower fails to take appropriate action to eliminate the accelerating event, foreclosure proceedings may be instituted.

4.3 INSURANCE

4.3.1 FIRE INSURANCE
The homeowner shall maintain fire insurance on the property for the duration of the program loan(s). This insurance must be an amount adequate to cover all encumbrances on the property. The insurer must identify the City as Loss Payee for the amount of the program loan(s). Evidence of insurance shall be provided to the City for the duration of the loan.

Should the fire insurance not be maintained accordingly, the loan may be considered in default and become due and payable, and if necessary foreclosure proceedings may be initiated.

City of Arcata PLHA Housing Rehabilitation Guidelines
12 4.3.2 FLOOD INSURANCE
For homes in a 100-year flood zone, the owner is required to maintain flood insurance in an amount adequate to secure the Program loan and all other encumbrances. This policy must designate the City as Loss Payee and a binder shall be provided to the City and maintained in the borrower’s file. Evidence of coverage shall be provided to the Program Operator for the duration of the loan.

4.4. LOAN SECURITY
A. Loan security for all owner-occupied rehabilitation stick-built homes will be secured by the real property and improvements and will also include a Deed of Trust and Promissory Note in favor of the City.

B. Entering a subordinate lien is acceptable. However, the City will not subordinate a first lien position once established.

5.0. PROGRAM LOAN SERVICNG AND MAINTENANCE

5.1. RECEIVING LOAN REPAYMENTS
Program loan payments will be made to:

A. The City of Arcata
Attn: Finance Department
736 F Street
Arcata, CA 95521
B. The City of Arcata will be the receiver of loan payments or recapture funds and will maintain a financial record-keeping system to record payments and file statements on payment status. Payments shall be deposited and accounted for in the City’s PLHA Revolving Loan Fund. The City will accept loan payments from borrowers prepaying deferred loans, and from borrowers making payments in full upon sale or transfer of the property. All loan payments are payable to the City. The City may, at its discretion, enter into an agreement with the third party to collect and distribute payments and/or complete all loan servicing aspects of the Program.

5.2. LOAN SERVICING POLICIES AND PROCEDURES
See Attachment B for the City’s Loan Servicing Policies and Procedures. While the attached policy outlines a system that can accommodate a crisis that restricts borrower repayment ability, it should in no way be misunderstood: the loan must be repaid. All legal means to ensure the repayment of a delinquent loan as outlined in the Loan Servicing Policies and Procedures will be pursued.

5.3. LOAN MONITORING PROCEDURES

City of Arcata PLHA Housing Rehabilitation Guidelines
13 Continued residency may be monitored in August of each year for the term of the loan. If monitoring is conducted, occupancy will be verified by the submission of the following:
• Proof of occupancy in the form of a copy of a current utility bill; • Certification of Occupancy stating unit's continued use as a residence; • Verification that Property Taxes are current; and
• Verification of current required insurance policies.

5.4. DEFAULT AND FORECLOSURE
If an owner defaults on a loan and foreclosure procedures are instituted, they shall be carried out according to the City of Arcata’s Loan Servicing Policies and Procedures, attached to these guidelines as Attachment B.

5.5. SUBORDINATIONS
The City may approve a request to subordinate a loan, for the owner to refinance the property, under the following conditions:

A. The lien position of the City loan will remain the same or be advanced.

B. The new primary loan is no greater than the balance of the loan being refinanced, except the costs of refinancing the loan may be added to the principal balance.

C. The purpose of the new primary loan is to reduce the interest rate being paid and/or reduce the owner's payment.

D. The refinanced loan must have an impound account for taxes and insurance.

E. The refinancing terms must be acceptable to the City.

F. There can be no cash out.

6.0. CONSTRUCTION

6.1. STANDARDS
All repair and rehabilitation work will meet Local Building Code standards. At a minimum, health and safety hazards must be eliminated. City may also require elimination of code deficiencies. However, if certain components of the house are sound and were built to code

City of Arcata PLHA Housing Rehabilitation Guidelines
14 prescribed at the time of installation, no repair or alteration will be made to those components.

A. Contracting Process

1. Contracting will be done on a competitive basis.

2. The homeowner will be the responsible agent.

3. The City does not warrant any construction work or provide insurance coverage.

B. Approved Contractors

1. Contractors are required to be licensed with the State of California and be active and in good standing with the Contractors’ License Board.

2. Contractors must have public liability and property damage insurance, and worker’s compensation, unemployment and disability insurance, to the extent required by State law.

3. Contractor must agree to comply with all federal and state regulations.

4. Contractor and homeowner must agree to comply with the terms of the Agreement of Understanding Between Owner, Contractor and City of Arcata.

6.2 AGREEMENT OF UNDERSTANDING BETWEEN OWNER, CONTRACTOR

AND CITY OF ARCATA
A. The contractor and homeowner are responsible for creating the scope of work and construction contract, which is binding between them. The City is not a party to the contract and only holds the funds specified within it. The contractor will provide materials and labor as outlined in the contract, and any changes made must be agreed upon in writing and approved by Program Operator. Payment will be processed based on the City’s verification of labor and materials. Disputes will be resolved through binding arbitration.

B. In addition, both parties must comply to the terms of the ‘Agreement of Understanding Between Owner, Contractor and City of Arcata’ and sign the agreement, with the Program Operator authorizing construction and all terms are met (Attachment E).

6.3. ELIGIBLE CONSTRUCTION COSTS
“Rehabilitation” means, in addition to the definition in Section 50096 of the Health and Safety Code, repairs and improvements to a substandard residential structure are necessary to make it meet rehabilitation standards. As used in this section, “substandard residential structure” has the same meaning as the term “substandard building,” as defined in subdivision (f) of Section 17920 of the Health and Safety Code. Rehabilitation also means repairs and improvements where necessary to meet any locally adopted standards used in

City of Arcata PLHA Housing Rehabilitation Guidelines
15 local rehabilitation programs. Rehabilitation does not include replacement of personal property. Rehabilitation does not include reconstruction.

The residential structure to be reconstructed must be a structure with cooking, eating, sleeping, and sanitation facilities which has been legally occupied as a residence within the preceding 12 months. Fifth wheels or recreational vehicles, for example, are not considered dwellings and therefore are not eligible under this Program.

Like-for-like requires that the structure being demolished must be replaced with a like structure (replace manufactured housing with manufactured housing, for example).

Allowable rehabilitation costs for a primary housing unit include:

A. Cost of building permits and other related government fees.

B. Cost of architectural, engineering, and other consultant services which are directly related to the rehabilitation of the property.

C. Owner-occupied rehabilitation activity delivery fees as reimbursement to the City for the actual costs of services rendered to the homeowner that are incidentally but directly related to the rehabilitation work (e.g. planning, engineering, construction management, including inspections and work writeups).

D. Rehabilitation will address the following issues in the order listed below.

Eligible costs are included for each item.

1. Health and Safety Issues. Eligible costs include, but are not limited to, energy-related improvements, lead-based paint hazard evaluation and reduction activities, improvements for handicapped accessibility, repair, or replacement of major housing systems. A driveway may be considered part of rehabilitation if it is determined to be a health and safety issue.

2. Code and Regulation Compliance. Eligible costs include, but are not limited to, additional work required to rehabilitate and modernize a home and bring it into compliance with current building codes and regulations. Painting and weatherization are included.

3. Demolition. Eligible costs include, but are not limited to, the tear down and disposal of dilapidated structures when they are a part of the reconstruction of an affordable housing unit. If a garage or carport is detached, it may not be rehabilitated but may be demolished if it is determined to be a health and safety issue.

4. Rehabilitation Standards. All repair work related to health and safety conditions will meet State and Local Building Code standards. The priority will be the elimination of health and safety hazards and code compliance.

City of Arcata PLHA Housing Rehabilitation Guidelines
16 6.4. ELIGIBLE PROJECT COSTS
Expenses related to eligibility, permits, building plans and recording fees are eligible project costs and may be included in the loan.

Costs are based on charges currently incurred by the City, or its Program Operator, for these products and/or services. Any cost increases charged to the City/Program Operator for these products and/or services will be passed on to the homeowner and included in the loan. All fees are subject to change and are driven by the market.

6.5. INELIGIBLE COSTS
The following are prohibited uses of funds:

A. Refinancing existing loans or payoff of personal obligations with PLHA funds.

B. Costs associated with the rehabilitation or repair of property owned by a mobile home park owner.

C. Insurance of any kind may not be purchased with PLHA funds.

D. Relocation assistance is not an eligible expense with PLHA funds.

6.5. REPAIR CALLBACKS
Contractors will comply with State law regarding all labor and material warranties. All labor and material shall meet Federal Housing Administration (“FHA”) minimum specifications.

Once a Notice of Completion is filed, any disagreements that may arise regarding warrantees would be between the homeowner and the contractor.

7.0. EXCEPTIONS AND SPECIAL CIRCUMSTANCES

7.1. AMENDMENTS
The City may make amendments to these Program Guidelines. Any changes made shall be in accordance with state regulations, shall be approved by the City’s Loan Advisory Committee and/or local governing body and submitted to HCD for approval.

7.2. EXCEPTIONS
Any case to which a standard policy or procedure, as stated in these Guidelines, does not apply or an applicant is treated differently from others of the same class would be an exception.

7.2.1 PROCEDURES FOR EXCEPTIONAL CIRCUMSTANCES

City of Arcata PLHA Housing Rehabilitation Guidelines
17 A. The City or its Program Operator may initiate consideration of an exception and prepare a report to be presented to the Loan Advisory Committee. This report shall contain a narrative, including the City’s/Program Operator’s recommended course of action and any written or verbal information supplied by the applicant.

B. The City shall make a determination about the exception based on the recommendation of the Program Operator. The request shall be presented to the Loan Advisory Committee for a decision.

8.0. DISPUTE RESOLUTION AND APPEALS PROCEDURES

8.1. PROGRAM COMPLAINT AND APPEAL PROCEDURE
Complaints concerning the City’s Owner-Occupied Rehabilitation Program should be made to the Program Operator. The Program Operator will then schedule a meeting with the City’s Loan Advisory Committee. Their written response will be made within thirty (30) working days. If the applicant is not satisfied with the Loan Advisory Committee’s decision, a request for an appeal may be filed with the local governing body. Final appeal may be filed in writing with HCD within one year after denial or the filing of the Project Notice of Completion.

8.2. GRIEVANCES BETWEEN PARTICIPANTS AND CONSTRUCTION

CONTRACTOR
Contracts signed by the contractor and the participant include the following clause, which provides a procedure for resolution of grievances:

Any controversy arising out of or relating to this Contract, or the breach thereof, shall be submitted to binding arbitration in accordance with the provisions of the California Arbitration Law, Code of Civil Procedure 1280 et seq., and the Rules of the American Arbitration Association. The arbitrator shall have the final authority to order work performed, to order the payment from one party to another, and to order who shall bear the costs of arbitration. Costs to initiate arbitration shall be paid by the party seeking arbitration.

Notwithstanding, the party prevailing in any arbitration proceeding shall be entitled to recover from the other all attorney's fees and costs of arbitration.

City of Arcata PLHA Housing Rehabilitation Guidelines
18 ATTACHMENT A

OWNER OCCUPIED HOUSING REHABILITATION MARKETING PLAN

SUMMARY
The City will continue its efforts to market the Owner-Occupied Housing Rehabilitation Program in a manner that will reach all community members.

All marketing related to the Owner-Occupied Housing Rehabilitation Program is publicized in both English and Spanish. All marketing materials include information identifying the City’s commitment to fair housing laws and affirmative marketing policy and are widely distributed.

Equal opportunity is emphasized in written materials and oral presentations. A record is maintained by the City identifying what marketing materials are used, and when and where they are distributed.

Forms of marketing may include fliers, brochures, newspaper ads, articles and public service announcements. Fliers and brochures are distributed at local government buildings, other public buildings and through the mail, as well as to businesses that assist those not likely to apply without special outreach. Advertisements and articles are published in newspapers that are widely circulated within the community.

Established working relationships with local lending agencies also aid in informing the public by facilitating the distribution of informational fliers to households seeking financial assistance for repairs that are unable to obtain conventional financing.

Informational meetings are offered to potential participants to explain program requirements.

Often, minimal formal outreach efforts are required as the need for assistance generally exceeds funds available. However, marketing measures are actively performed to maintain a healthy interest list.

Characteristics on all applicants and participants are collected and compared with the City’s demographics. Should the City find that there are underserved segments of the population, a plan to better serve them will be developed and implemented.

MARKETING FORMS
Fliers
Brochures
Newspaper Ads and Articles
Public Service Announcements
Public Informational Meetings

MARKETING VENUES
Local Government Buildings
Local Public Services Buildings
Private Businesses
Lending Agencies
Real Estate Offices
Newspaper
Radio
Mail

City of Arcata PLHA Housing Rehabilitation Guidelines
19 ATTACHMENT B

LOAN SERVICING POLICIES AND PROCEDURES

FOR THE CITY OF ARCATA
The City of Arcata, hereafter called “Sponsor,” has adopted these policies and procedures in order to preserve its financial interest in properties, whose “Borrowers” have been assisted with public funds. The Sponsor will to the greatest extent possible follow these policies and procedures, but each loan will be evaluated and handled on a case-by-case basis. The Sponsor has formulated this document to comply with state regulations regarding the use of these public funds and any property restrictions associated with them.

The policies and procedures are broken down into the follow areas: 1) making required monthly payments or voluntary payments on a loan’s principal and interest; 2) required payment of property taxes and insurance; 3) required Request for Notice of Default on all second mortgages; 4) loans with annual occupancy restrictions and certifications 5) required noticing and limitations on any changes in title or use of property; 6) required noticing and process for requesting a subordination during a refinance; 7) processing of foreclosure in case of default on the loan.

1. Loan Repayments:

The City will collect monthly payments from borrowers who are obligated to do so under amortized promissory notes. Late fees will be charged for payments received after the assigned monthly date. Monthly payments are applied first to the late payment penalties and collection fees, then to loan interest and principal.

For deferred payment loans, the City may accept voluntary payments on the loan. Loan payments will be credited to interest first and then to principal. The borrower may repay the loan balance at any time with no penalty.

All loan payments are payable to the Sponsor. The Sponsor currently maintains loan amortization software. The Sponsor may, at its discretion, enter into an agreement with a third party to collect and distribute payments and/or complete all loan servicing aspects of the Program.

The Sponsor will maintain a financial record-keeping system to calculate interest and principal and record payments. These payments will be posted first to outstanding interest and then to principal. Payments shall be deposited and accounted for in Sponsor’s PLHA Revolving Loan Account. Loan payments will be made to the City of Arcata and sent to the address below:

City of Arcata
Finance Department
Attn. Finance Department
736 F St.

Arcata, CA 95521

City of Arcata PLHA Housing Rehabilitation Guidelines
20 When all debt to the Sponsor has been satisfied, a Notice of Reconveyance will be issued to Borrower. The Notice of Reconveyance will release, without warranty, all the estate, title, and interest acquired by the Sponsor under the Deed of Trust for the property.

2. Payment of Property Taxes and Insurance:

To maintain the loan, borrower must maintain property insurance coverage naming the Sponsor as loss payee in first position or additional insured if the loan is a junior lien. If borrower fails to maintain the necessary insurance, the Sponsor may procure forced place insurance to cover the property while the Borrower puts a new insurance policy in place. All costs for force-placed insurance will be added to the loan balance.

Borrower must maintain fire insurance on the property for the duration of the program loan.

This insurance must be an amount adequate to cover all encumbrances on the property. The insurer must identify the City as Loss Payee for the amount of the program loan. Evidence of insurance must be provided to the City for the duration of the loan.

When a property is located in a 100-year flood plain, the Borrower will be required to carry the necessary flood insurance. A certificate of insurance for flood and for standard property insurance will be required at close of escrow. Evidence of insurance must be provided to Sponsor for the life of the loan.

Property taxes must be kept current during the term of the loan. If the Borrower fails to maintain payment of property taxes, then the Sponsor may pay the taxes current and add the balance of the tax payment plus any penalties to the balance of the loan.

3. Required Request for Notice of Default:

When the Borrower’s loan is in second position behind an existing first mortgage, it is the Sponsor’s policy to prepare and record a "Request for Notice of Default" for the subject Deed of Trust. This document requires any senior lien holder listed in the notice to notify the Sponsor of initiation of a foreclosure action. The Sponsor may contact the Borrower and assist them in bringing the first loan current. The Sponsor may also monitor the foreclosure process and go through the necessary analysis to determine if the loan can be made whole or preserved.

4. Annual Occupancy Restrictions and Certifications:

The Sponsor may require that Borrowers submit utility bills and/or other documentation annually to prove occupancy during the term of the loan. These loan terms are incorporated in the original note and deed of trust.

5. Required Noticing and Restrictions on Any Changes of Title or Occupancy:

City of Arcata PLHA Housing Rehabilitation Guidelines
21 In all cases where there is a change in title or occupancy or use, the Borrower must notify the Sponsor in writing of any change. Sponsor and Borrower will work together to ensure the property is kept in compliance with the original Program terms and conditions.

The voluntary or involuntary transfer of title to any interest in the real property causes the whole of the unpaid principal and interest, plus applicable fees, charges and penalties, to be immediately due and payable in full.

If a transfer of the property occurs through one of the follow circumstances, the transferee may be provided the opportunity to assume the loan at an interest rate based on household size and household income, provided the heir meets all program qualifications:

1. The transfer of the property to the surviving joint tenant by devise, descent or operation of the law, on the death of Borrower joint tenant.

3. A transfer of the property where the Borrower’s spouse becomes an owner of the property.

4. A transfer of the property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the Borrower’s spouse becomes an owner of the property.

5. A transfer to an inter vivos trust in which Borrower is and remains the beneficiary and occupant of the property.

Ali
If the transferee intends to occupy the property and is not low-income, the balance of the loan is due and payable. If the transferee intends to act as an owner-investor, the loan becomes due and payable. All such changes are subject to review and approval of the Sponsor.

Change from owner-occupant to owner-investor is not allowed. This occurs when an owneroccupant decides to move out and rent the assisted property, or if the property is sold to an investor. If the owner converts any assisted unit from owner occupied to rental, the loan is due and payable in full.

Conversion to use other than residential use is not allowable where the full use of the property is changed from residential to commercial or other use.

6. Requests for Subordinations:

When a Borrower wishes to refinance the property, they must submit a subordination request to the Sponsor. Upon receiving the proper documentation from the refinance Sponsor, the request will be considered for review and approval. Upon approval, the escrow company will provide the proper subordination document for execution and recordation by the Sponsor.

The City may approve a request to subordinate a loan, for the owner to refinance the property, under the following conditions:

A. The lien position of the City loan will remain the same or be advanced.

B. The new primary loan is no greater than the balance of the loan being refinanced, except the costs of refinancing the loan may be added to the principal balance.

City of Arcata PLHA Housing Rehabilitation Guidelines
22 C. The purpose of the new primary loan is to reduce the interest rate being paid and/or reduce the owner's payment.

D. The refinanced loan must have an impound account for taxes and insurance.

E. The refinancing terms must be acceptable to the City.

F. There can be no cash out.

7. Process for Loan Foreclosure:

Upon any condition of loan default, the Sponsor will send out a letter to the Borrower notifying them of the default situation. Defaults include: 1) non-payment; 2) lack of insurance or property tax payment; 3) Borrower selling, transferring tile, or failure to occupy the Property as Borrower’s principal residence; 4) converting the property to a rental unit or any commercial or non-residential use; 5) default on senior loans; or 6) a default under the any of the Program Finance Documents including but not limited to the City of Arcata Permanent Loan Housing Allocation (PLHA) Owner-Occupied Housing Rehabilitation Loan Guidelines (“the Guidelines”) and Exhibits attached to the Guidelines. If the default situation continues, the Sponsor may start a formal process of foreclosure.

A. The Sponsor as Junior Lien Holder: When a senior lien holder starts a foreclosure process and the Sponsor is notified via a Request for Notice of Default, the Sponsor, who is the junior lien holder, may cancel the foreclosure proceedings by "reinstating" the senior lien holder. The reinstatement amount or payoff amount must be obtained by contacting the senior lien holder. This amount will include all delinquent payments, late charges and fees to date. The Sponsor must confer with Borrower to determine if, upon paying the senior lien holder current, the Borrower can provide future payments. If this is the case, then the Sponsor may cure the foreclosure and add the costs to the balance of the loan with a Notice of Additional Advance under the existing Promissory Note.

If the Sponsor determines, based on reinstatement amount and status of borrower, that bringing the loan current will not preserve the loan, then staff must determine if it is cost effective to protect their position by paying off the senior lien holder in total and restructure the debt such that the unit is made affordable to the Borrower. If the Sponsor does not have sufficient funds to pay the senior lien holder in full, then they may choose to cure the senior lien holder and initiate foreclose on the property. If there is sufficient value in the property, the Sponsor may pay for the foreclosure process, pay off the senior lien holder, and retain some or all of their investment.

If the Sponsor decides to reinstate, the senior lien holder will accept the amount to reinstate the loan up to five (5) days prior to the set "foreclosure sale date." This "foreclosure sale date" usually occurs about four (4) to six (6) months from the date of recording of the "Notice of Default." If the Sponsor fails to reinstate the senior lien holder before five (5) days prior to the foreclosure sale date, the senior lien holder would then require a full pay off of the balance, plus costs, to cancel foreclosure. If the Sponsor determines the reinstatement and maintenance of the property not to be cost effective and allows the senior lien holder to

City of Arcata PLHA Housing Rehabilitation Guidelines
23 complete foreclosure, the Lendor's lien may be eliminated due to insufficient sales proceeds.

However, the Sponsor may make an application for surplus funds.

A. Sponsor as Senior Lien holder
When the Sponsor is in first position as a senior lien holder and monthly payments are required, active collection efforts will begin on any loan that is 31 or more days in arrears.

Attempts will be made to assist the homeowner in bringing and keeping the loan current.

These attempts will be conveyed in an increasingly urgent manner until loan payments have reached 90 days in arrears, at which time the Sponsor may consider foreclosure. Sponsor’s staff will consider the following factors before initiating foreclosure:
1) Can the loan be cured and can the rates and terms be adjusted to allow for affordable payments such that foreclosure is not necessary?
2) Can the Borrower refinance with a private lender and pay off the City? 3) Can the Borrower sell the property and pay off the City? 4) Does the balance warrant foreclosure? (If the balance is under $5,000, the expense to foreclose may not be worth pursuing.)
5) Will the sales price of home "as is" cover the principal balance owing, necessary advances, (e.g., maintain fire insurance, maintain or bring current delinquent property taxes, monthly yard maintenance, periodic inspections of property to prevent vandalism, etc.) foreclosure, and marketing costs?
If the balance is substantial and all of the above factors have been considered, the Sponsor may opt to initiate foreclosure. The Borrower must receive, by certified mail, a thirty-day notification of foreclosure initiation. This notification must include the exact amount of funds to be remitted to the Sponsor to prevent foreclosure.

At the end of thirty days, the Sponsor should contact a reputable foreclosure service or local title company to prepare and record foreclosure documents and make all necessary notifications to the owner and junior lien holders. The service will advise the Sponsor of all required documentation to initiate foreclosure and funds required from the Borrower to cancel foreclosure proceedings. The service will keep the Sponsor informed of the progress of the foreclosure proceedings.

When the process is completed, and the property has "reverted to the beneficiary" at the foreclosure sale, the Sponsor could sell the home themselves under a homebuyer program, use it for an affordable rental property managed by a local housing authority, or use it for transitional housing facility or other eligible use. The Sponsor could contract with a local real estate broker to list and sell the home and use those funds for program income eligible uses.

ATTACHMENT C

CERTIFICATION OF OCCUPANCY

CITY OF ARCATA
I/we declare as
follows:
(Please Print Occupant’s Name(s))
That I/we am/are currently occupying as my/our principal place of residence the real property commonly known as:
(Address)
(City, State, Zip code)
Daytime Phone Number:

Executed on______________________, 20____, at ___________________, CA (Date) (City)
I/we declare under penalty of perjury that the foregoing is true and correct.

Signature(s) of all occupants:

Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________

ATTACHMENT D

AGREEMENT OF UNDERSTANDING BETWEEN HOMEOWNER,

CONTRACTOR AND CITY OF ARCATA
THIS AGREEMENT ("Agreement") is made this ___ day of __________, 202_ (“Effective Date”) by and between ____________________, hereinafter referred to as the “OWNER,” ____________, hereinafter referred to as the “CONTRACTOR,” and the City of Arcata, hereinafter referred to as the “CITY.” OWNER, CONTRACTOR, and CITY may herein be referred to individually as “Party” and collectively as the “Parties.” There are no other parties to this Agreement.

RECITALS
A. On ___________, CITY entered a Standard Agreement with the State of California Department Housing and Community Development to administer a funds through the PLHA Program for rehabilitation or replacement of, or energy efficiency upgrades to, homes owned by Low-income Residents; and B. CITY and OWNER have entered a loan agreement based on OWNER’s application for exhibit A, attached scope of work (“WORK”).

C. CONTRACTOR has, in good faith, provided OWNER a proposal to perform the WORK.

NOW, THEREFORE, in consideration of the promises and covenants set forth below, the Parties mutually agree as follows:

1. SCOPE OF WORK: The CONTRACTOR agrees to make complete all WORK, as specified in Exhibit “A,” Scope of Work, attached and incorporated herein, on or to the property located at ___________________, [CITY, STATE, ZIP CODE], hereinafter referred to as “PROPERTY”, all in strict accordance with documents for the MORE Program administered by the CITY. Subject to the approval of OWNER, CONTRACTOR shall furnish all supervision, labor, materials, machinery, tools, equipment, fixtures and services including transportation services and perform and complete all work described in Exhibit “A,” Scope of Work.

2. EXHIBIT “B” – ADDITIONAL PROVISIONS.
a. SUBCONTRACTORS. Prior to the execution of this Contract, the CONTRACTOR shall submit in writing for OWNER approval, a list of licensed subcontractors who will be used to perform work under this contract. Requests for substitutions shall be submitted in writing in advance of procurement, and will be subject to approval of the OWNER and CITY. A list of subcontractors approved to perform work under this contract shall be included in Exhibit “B.”

b. DRAWINGS. Any additional provisions, including but not limited to, blueprints, drawings, sketches, layouts, shop drawings, and/or other diagrammatic information shall be included in Exhibit “B” ADDITIONAL PROVISIONS, which shall be incorporated and attached hereto.

3. COMPENSATION: CITY shall pay CONTRACTOR for services performed in accordance with this Agreement. Total compensation amount not to exceed $_______, not including any additional payments for change orders approved pursuant to paragraph 12 below. Loan proceeds are to be disbursed to the CONTRACTOR for the benefit of the OWNER.

4. PAYMENT SCHEDULE: Payment shall be disbursed to CONTRACTOR for the substantial completion of the WORK, on the condition that CONTRACTOR complies with the following provisions:
a. INVOICES AND CHANGE ORDERS PAYMENT SCHEDULE.

CONTRACTOR must furnish OWNER and CITY with printed invoice(s) and itemized bill(s) describing each WORK item, per Exhibit “A,” including any approved change order(s). Payment will be issued by the CITY upon completion of the WORK. CITY will endeavor to pay undisputed invoices within 30 days of the date received.
b. RELEASE OF LIEN. Upon substantial completion and prior to issuance of final payment, CONTRACTOR must furnish to OWNER Labor and Lien Releases covering all materials and labor pertaining to the WORK.

CONTRACTOR shall furnish to the OWNER for the WORK, a full and unconditional release from any claim or mechanics lien on the PROPERTY, including full and unconditional releases from all subcontractors and material suppliers.
c. INSURANCE, LICENSE, PERMITS. CONTRACTOR shall procure and maintain throughout the duration of the Agreement all insurance coverages required per Section 9 of this Agreement, as well as all necessary permits and licenses. CONTRACTOR shall give all notices necessary and incident to the due and lawful execution of the WORK. CONTRACTOR must furnish CITY and OWNER with copies of all coverage certificates and required licenses and permits prior to starting WORK.
d. INSPECTION. CONTRACTOR shall have arranged for all required State Department of Housing and Community Development inspections. e. PAYMENT REQUESTS NOT TO EXCEED. CONTRACTOR payment
requests shall not be in excess of the value of work completed at any given time.

f. DOWNPAYMENT. Contracts for home improvement under the MORE program less than or equal to $____________will not include a down payment. Contracts greater than $_____________ may be eligible for a 10% down payment, subject to approval by the CITY.

5. SCHEDULE OF WORK: CONTRACTOR agrees to the following schedule for the WORK:
a. COMMENCEMENT. CONTRACTOR shall commence work within 10 days of the date of execution of this Agreement, provided that OWNER has prepared the job site in accordance with Exhibits “A” and “B.” If OWNER has not prepared the job site prior to the Effective Date, OWNER shall issue a Notice to Proceed to CONTRACTOR when the job site is prepared for WORK. If CONTRACTOR fails to commence work within (30) days of the Effective Date or date of the Owner’s issuance of a Notice to Proceed, OWNER shall have the right to terminate this agreement.
b. COMPLETION. CONTRACTOR shall complete all Work within _____ working days from the Effective Date of this Contract or the date of the Notice to Proceed, whichever is later.
c. UNFORESEEABLE DELAYS. OWNER may grant CONTRACTOR an
extension of time in writing for unforeseeable delays beyond the control of and without fault or negligence of CONTRACTOR, including delays caused by the OWNER. OWNER shall notify CITY of any granted time extensions.

In the event that the CONTRACTOR fails to comply with the foregoing schedule in subparagraphs 5 “a” or “b” above, OWNER shall have the right to terminate this Agreement upon written notice in accordance with Section 14.

6. COMPLIANCE WITH CODES. CONTRACTOR shall perform all work in accordance with local codes and requirements, and manufacturer’s recommendations whether or not covered by specifications and drawings for the work.

7. ASSIGNMENT. CONTRACTOR shall not assign the contract without prior written consent of CITY and OWNER.

8. GURANTEES: CONTRACTOR shall guarantee all work, labor, and materials for a period of at least one (1) year from the date of the final inspection of all work required by the contract. CONTRACTOR shall furnish OWNER with all manufacturers' and suppliers' written guarantees, warranties and operating

instructions covering materials, appliances, and fixtures supplied or installed under this contract.

9. INSURANCE. Prior to the commencement of any WORK, CONTRACTOR shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to the CITY, insurance on all of its operations, with insurance carriers, and in amounts acceptable to CITY as required by the contract, including the following coverages:
a. Comprehensive General Liability. A policy covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. i. The CGL policy shall be endorsed to include as additional insured the City of Arcata, its officials, employees and agents.
ii. The provisions of this Paragraph shall not be construed as limiting in any way the extent to which the CONTRACTOR may be held responsible for the payment of damages to any persons or Site resulting from the CONTRACTOR'S activities, or actions or in-actions of any person or persons for which the CONTRACTOR is otherwise responsible. b. Automobile Liability Insurance. Auto liability coverage for owned and non-owned automobiles with limits no less than $2,000,000 per accident for bodily injury and property damage.
c. Worker's Compensation Insurance. covering all employees and volunteers as required by the State of California, with Statutory Limits on a state-approved policy form, and Employer’s Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
d. Contractor shall include in all subcontracts and require of all subcontractors all insurance and indemnity requirements and provisions of the Contract that are applicable to any subcontractor’s scope of work. Subcontractor’s responsibility for defense and indemnity obligations shall survive the termination or completion of this Contract for the full period of time allowed by law.

Any conditions or exclusions that limit or reduce the coverage(s) must be disclosed before starting work at the jobsite. The failure of the OWNER to enforce in a timely manner any of the provisions of this Agreement shall not act as a waiver to enforcement of any of these provisions at a later date in the performance of this agreement.

10. INDEMNIFICATION. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify, hold harmless and release the CITY, its elected and appointed councils, commissions, directors, officers, employees, agents,

and representatives (“City’s Agents”) from and against any and all actions, claims, loss, cost, damage, injury (including, without limitation, disability, injury or death of an employee of Contractor or its subcontractors), expense and liability of every kind, nature and description to the extent caused in whole or in part by Contractor’s negligence or relate to acts or omissions of Contractor, or any direct or indirect subcontractor, employee, contractor, representative or agent of Contractor, or anyone that Contractor controls (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify City and City’s Agents shall not apply to the extent that such Liabilities are caused in whole or in part by the negligence, active negligence, or willful misconduct of City or City’s Agents, but shall apply to all other Liabilities.

With respect to third party claims against the Contractor, the Contractor waives any and all rights of any type of express or implied indemnity against City and City’s Agents. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers’ compensation acts, disability benefits acts or other employee benefit acts. Contractor’s responsibility for defense and indemnity obligations shall survive the termination or completion of this Contract for the full period of time allowed by law.

11. CHANGE ORDERS. All CONTRACTOR and OWNER change orders shall be submitted to all Parties in writing and, at minimum, have all the information required under the CONTRACTORS’ State Law, Business and Professions Code, Section 7159. Change orders shall be approved by all Parties before implementation of the work described therein. Any CONTRACTOR’s change orders not authorized in writing by CITY and OWNER will not be paid. All change orders will specify exact items, sums, changes in Exhibit “A”, and changes in the completion dates.

12. CONFORMITY WITH LAW AND SAFETY: Contractor shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the scope of Services, including all provisions of the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health Regulations, the California Building Code, the American with Disabilities Act, any copyright, patent or trademark law and all other applicable federal, state, municipal and local safety regulations, appropriate trade association safety standards, and appropriate equipment manufacturer instructions.

All work performed by Contractor must be in accordance with these laws, ordinances, codes and regulations. Contractor’s failure to comply with any laws, ordinances, codes or regulations applicable to the performance of the work hereunder shall constitute a breach of contract. In cases where standards conflict, the standard providing the highest degree of protection shall prevail.

CONTRACTOR shall employ or cause to be employed Lead Safe Work Practices to minimize lead contaminates in the jobsite environment which may be disturbed in the performance of the work.

13. RESOLUTION OF DISPUTES. Disputes arising between OWNER and CONTRACTOR shall be resolved as follows:

All claims and disputes relating to this contract shall be decided by arbitration in accordance with the rules of the American Arbitration Association for the construction industry. Notice of the demand for arbitration shall be filed in writing with the other party to this agreement, and shall be made within a reasonable time after the dispute has arisen. Should either party bring suit in court to enforce the terms hereof, any judgment awarded shall include court costs and reasonable attorney's fees to the prevailing party.

14. TERMINATION – CONTRACTOR AT FAULT.
a. If CONTRACTOR is absent from PROPERTY thirty (30) consecutive calendar days without prior written approval from OWNER, this contract may be terminated by OWNER in accordance with subparagraph b.
b. In the event the CONTRACTOR fails to perform or refuses to complete the work as set forth in the schedule herein, or fails or refuses to use due diligence in performing the required alterations and improvements, and in further event that such failure, refusal or default continues for 72 hours after delivery to CONTRACTOR of a written notice to cure such default, then the OWNER may terminate this contract by written notice to CITY and to CONTRACTOR, and upon delivery of such notice, CONTRACTOR shall immediately surrender possession of the premises and remove all equipment and uninstalled materials there from.

15. TERMINATION AT WILL. The OWNER at its sole option may terminate this agreement with 72 Hours written notice. Should a termination be made other than for CONTRACTOR’S failure to perform or the CONTRACTOR’S breach of this agreement, OWNER shall pay CONTRACTOR the cost of the work actually completed by the CONTRACTOR in its performance of the agreement, plus 10% of such amount as and for CONTRACTOR’S overhead and profit, less, however, all sums paid CONTRACTOR prior thereto pursuant to this Agreement, and any deductions from the contract price made by the OWNER in accordance herewith, provided, however, the total amount to be received by the CONTRACTOR pursuant to this agreement shall not in aggregate exceed the contract price. As a condition precedent to CONTRACTOR’S right to receive payment pursuant to this Paragraph, CONTRACTOR shall, upon request by OWNER, provide written evidence satisfactory to OWNER, including but not limited to cancelled checks, paid invoices, releases, and such other documentation as OWNER may require, substantiating

CONTRACTOR’S claims of CONTRACTOR against OWNER. Payment pursuant to this Paragraph shall be subject to all the terms and conditions of, and procedures for, payment set forth in this Agreement.

16. INTEREST OF MEMBERS, OFFICERS, EMPLOYEES OF A PUBLIC

BODY, MEMBERS OF LOCAL GOVERNING BODY, OR OTHER PUBLIC
OFFICIALS. No member, officer, or employee of the CITY or its designees or agents, no member of the governing body of the localities who exercises any functions or responsibilities with respect to the program during his tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement.

17. PROHIBITION OF KICKBACKS. The CONTRACTOR hereby attests that it nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest has not in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm, or person to submit a collusive or a sham bid or to fix any overhead or profit or cost element of the bid price or prices in connection with this CONTRACT agreement. Furthermore, both the OWNER and the CONTRACTOR agree that no part of the funds provided under this agreement shall be used in payment of any bonus or commission for the purpose of obtaining any other benefit to the OWNER or CONTRACTOR or its officers, partners, owners, agents, representatives, employees, or parties in interest.

18. INDEPENDENT CONTRACTOR: Parties intend that CONTRACTOR, in performing WORK, shall act as an independent contractor and shall have control of his work and the manner in which it is performed. CONTRACTOR shall be free to contract for similar services to be performed for others while under this contract with OWNER and CITY, provided no conflict of interest is created. CONTRACTOR is not to be considered an agent or employee of CITY. CONTRACTOR agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shall be solely liable and responsible to pay such taxes and other obligations, including, but not limited to, state and federal income and FICA taxes.

CONTRACTOR agrees to indemnify and hold CITY harmless from any liability which it may incur to the United States or to the State of California as a consequence of CONTRACTOR’S failure to pay, when due, all such taxes and obligations. In case CITY is audited for compliance regarding any withholding or other applicable taxes, CONTRACTOR agrees to furnish CITY with proof of payment of taxes on these earnings.

19. NOTICES. Any notice or communication required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page,

and given either personally, by registered or certified mail, postage prepaid, by a commercial courier service, and/or via email to the email address provided herein.

THE PARTIES HAVE READ THE FOREGOING AND UNDERSTAND AND AGREE TO EACH AND EVERY PROVISION BY THEIR SIGNATURES BELOW.

City of Arcata
By:____________________
Print Name:_______________________
City Manager
Date: ____________________
Owner
By:____________________
Print Name:______________________________
Owner
Date: ____________________
Contractor
By:____________________
Print Name:______________________________
Title: ______________________________
Date: ____________________
CA Contractor’s License #

EXHIBIT A

SCOPE OF WORK

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Netra Khatri, City Engineer
PREPARER: Laura Kadlecik, Project Manager
DATE: September 8, 2025
TITLE: Award a Contract Amendment in the Amount of $327,870 to GHD, Inc., for Additional Engineering and Design Services for the US 101 and Sunset Avenue Interchange Improvements Project; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council:
1) Award a contract amendment in the amount of $327,870 to GHD, Inc., for additional engineering and design services for the US 101 and Sunset Avenue Interchange Improvements Project; and
2) Authorize the City Manager to execute all applicable documents.

INTRODUCTION:

The US 101 and Sunset Avenue Interchange Improvements Project (also known as the Sunset Avenue & L K Wood Boulevard Improvements Project) will consolidate three existing stop-controlled intersections into two new roundabouts, simplifying vehicle movements and providing safer bicycle and pedestrian facilities throughout the interchange. The Project, which has been identified in longrange plans for more than a decade, is a high priority for the Arcata community to increase safety for all modes of transportation, improve traffic operations at a significant bottleneck in the local and regional transportation network, and provide affordable transportation options to students and residents accessing Cal Poly Humboldt.

The Project Approval & Environmental Document (PA&ED) phase of the Project is complete. The necessary environmental documents for the Project – California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documents – are also complete.

BACKGROUND:

The City of Arcata is bisected by US 101, which separates portions of Arcata and Cal Poly Humboldt from the majority of the City. The existing intersection controls, roadway geometry, and high volume of local and regional traffic on Sunset Avenue and L K Wood Blvd. result in poor traffic operations at and near the interchange.

Improvements to the Sunset Avenue & US 101 interchange have been a priority project for many years, and the City has made few improvements to the intersections over the years. In 2017, the City completed the Central Arcata Areawide Traffic Study, which included these intersections. The traffic study identified roundabouts as a potential solution for the Sunset Avenue & L K Wood Blvd. intersections, as they have the additional benefits of improving safety for all users (motorized and nonmotorized), incorporating complete streets concepts, and creating an entry between Arcata and Cal Poly Humboldt.

The overarching goal of the project is to transform the interchange into one that supports all modes of travel, including pedestrians and cyclists, while also minimizing impacts to the adjacent properties, existing structures, and sensitive environmental areas.

In March 2022, the City issued a Request for Proposals (RFP) from qualified consulting firms to provide engineering and environmental services necessary to complete the project. Although only the Project Approval and Environmental Documentation (PA&ED) phase of the Project was to be awarded at the time, respondents proposed on all project phases such that the City would have the option to enter subsequent professional services agreements with the selected firm for the remaining phases of the Project. Anticipated project phases included the Plans, Specifications and Estimates (PS&E) phase, Right-of-Way (ROW) engineering services phase, and the construction engineering and construction bid document preparation (CON) phase. In May 2022, following the proposal evaluation process, the Council awarded GHD, Inc. a contract for the PA&ED phase, and on June 5, 2024, the Council awarded GHD a contract for the PS&E phase; the scope included limited ROW engineering and utility location tasks because the extent of the scope of work was unknown.

DISCUSSION:

Since the award of the PS&E contract in June 2024, the full scope of the ROW engineering work has been identified; GHD has provided technical assistance for the City’s grant application for funding to support construction of the project; and landscaping design of the eastern roundabout at L K Wood Blvd. was added to scope of services. Additionally, two new bus stop locations on L K Wood Blvd. were added to the project scope, which extended the project boundary limits north to Plaza Ave. The southbound slip lane and associated retaining wall were eliminated from the scope of services.

These ROW engineering tasks, grant funding support, and the design changes described above are critical to the successful implementation of the interchange improvements; therefore, staff recommends approval of a contract amendment with GHD to ratify these scope modifications. GHD’s detailed scope of work and cost estimate are included as Attachment A. Cal Poly Humboldt is a project partner and has agreed to contribute up to $2 million for this project, including $500,000 for this PS&E phase.

ENVIRONMENTAL REVIEW (CEQA):

The Project qualifies for a combination of Class 1, Class 2, and Class 3 Categorical Exemptions from CEQA under Sections 15301(c), 15302(c), and 15303(d) of the CEQA Guidelines. The environmental review and documentation reports prepared for the Project did not identify any significant effects that will result from the Project, and the exceptions listed in Section 15300.2 of the CEQA Guidelines were found not to apply to the Project.

A CEQA Notice of Exemption (NOE) was filed with the Humboldt County Recorder’s Office on February 22, 2024.

BUDGET/FISCAL IMPACT:

The proposed contract amendment amount for the additional tasks exceeds the current FY 2025–26 budget allocation. However, with Cal Poly Humboldt’s anticipated contribution of $500,000 toward this phase of the project, no additional City funds are requested at this time. The project is budgeted as outlined below for this FY, and a budget adjustment will be brought forward in the coming weeks to reflect the amended contract amount.

Sunset & US 101 Interchange Project (CIP # 45-10): $800,000; 210-70-45-51770.

RECOMMENDED COUNCIL ACTION:

Award a contract amendment in the amount of $327,870 to GHD, Inc. for additional engineering and design services for the US 101 and Sunset Avenue Interchange Improvements Project; and authorize the City Manager to execute all applicable documents. Consent Calendar Vote.

ATTACHMENTS:

A. Proposed Contract Amendment – GHD’s Scope of Work and Estimate (PDF)

Page | 1
Memo for Amendment
Project: 12653479 – US101/Sunset Ave IC Improvement
Project/01-0M350
Date: August 21, 2025
From: James Zandian
To: Laura Kadlecik, City of Arcata Project Manager
Summary
This memo is to inform you of an amendment request for the subject project. The amendment is necessary due to the following services provided by GHD which were outside of the original scope of services:
- Provided grant fund application support, and additional project management; - Completed right of way (ROW) boundary survey/mapping and preparing acquisition documents;
- Conducted work associated with completing positive location of utilities within the project limits, including utility coordination, field verification, mapping, utilizing ground penetrating radar and potholing to locate underground utilities; - Prepared final PS&E (60%, 90% and 100%) for landscaping of the easterly roundabout;
- Design iterations and changes to: 1) the bus stop locations and the addition of a bus stop along southbound LK Wood Blvd, and 2) to the project limit which included the redesign of the northeast corner of LK Wood Blvd and Pizza Ave; and
Design iterations and changes associated with the slip lane, and revising 60% plans to remove the slip lane from the project.

The change order has affected the project scope, schedule, and budget. However, the project team is taking measures to keep the project on track in response to project funding requirements.

GHD has been working with the City to evaluate and add new sub-consultant firms, as well as to address the additional scope and budget. Due to these scope changes, GHD has added GUIDA Survey and BESS Testlab, Inc. to our team to assist in completing some of the tasks identified above. GUIDA Survey will be responsible for work associated with ROW, and BESS Testlab, Inc. will be responsible for the positive location of existing utilities within the project limits.

Page | 2
Details of Amendment
The following defines the scope of services included in this amendment:

A. Grant application support and additional project management:
− Provided technical assistance in completing grant application, including the following:
i. Developed supporting documentation and exhibits
ii. Prepared a cost benefit analysis
− Additional project management included meetings and general coordination with the City, Caltrans, and the GHD team including subconsultants.

B. ROW boundary survey/mapping and acquisition documents including the following (See Attachment A):
− Horizontal & Vertical Control Survey
− Cadastral and Title Research
− Land Net Surveys and Mapping
− Pre-Conditions Record of Survey
− Legal Descriptions and Plats
− Monumentation
C. Identification of underground utilities within the project limits (See Attachment B) − Additional Coordination, field verification, mapping, and utility locating − Planning Phase
i. Field review and schedule utility marking by 811
ii. Collect the 811 pavement utility markings and add to utility base map
− Permitting Phase
i. Prepare Caltrans encroachment permit application
ii. Establish and maintain coordination with the utility owners, in addition to coordination with the City and Caltrans
iii. Review and abide by permit requirements
iv. Prepare and maintain documentation of work and coordination − Preliminary field Activity Phase
i. Arrange for and implement temporary traffic control prior to beginning field work, and maintain temporary traffic control throughout the field verification effort.
ii. Utilize ground penetrating radar (GPR) for locating underground utilities .
− Pothole Utilities

Page | 3
i. Arrange for and implement temporary traffic control prior to beginning field work, and maintain temporary traffic control throughout the field verification effort
ii. Complete one full day of utility potholing – complete approximately 5-7 potholes
iii. Record utility locations, depth, sizes, and materials iv. Prepare utility potholing CAD file
D. Prepare final PS&E (60%, 90% and 100%) for landscaping of the easterly roundabout. The scope is similar to the work to be completed by GHD for the westerly roundabout.
− Coordinate with California State Polytechnic University, Humboldt (Cal Poly), as required
− Organize and attend workshop meeting
− Prepare concept design and incorporate review comments − Advance concept to final design
− Prepare final PS&E for landscape sheet
E. Transit Design – Iterations and revisions to bus stop locations and design - Add a bus stop along southbound LK Wood Blvd.
- Redesign the northeast corner of LK Wood Blvd and Plaza Ave. - Develop exhibits and conduct meetings with the Transit Authorities, City of Arcata, and Cal Poly to review design and receive feedback. - Design the preferred alternative for bus stop locations, including the southbound bus stop on LK Wood Blvd.
- Incorporate required drainage design revisions and additional curb ramps Design a retaining structure for the southbound bus stop to avoid impacts to existing trees.

F. Slip Lane Redesign – Design iterations and revisions related to the slip lane and revising 60% plans to remove slip lane from the project. - Prepare exhibits demonstrating the slip lane grading extents and impacts, and reduced impacts without slip lane.
- At City’s request, revised the design to remove the slip lane and updated the roundabout design check package.
- Remove the retaining wall adjacent to the Arcata High School (AHS) athletic fields from the design.
- Updated the following technical studies and reports to reflect the removal of the slip lane from the design: drainage report, SWDR, TMP and lighting. - Design modifications and updates made to the 60% plans and estimate to eliminate the slip lane from the project.

G. Incorporate RRFB’s into the Design

Page | 4
- Assumed the installation of RRFB systems consistent with what the City recently installed on Old Arcata Road or on Samoa Blvd. The City will provide GHD with the design information necessary for incorporation into the plans, including but not limited to: manufacturer(s), pole type and dimensions, foundation design/dimensions, solar panel and control box type and dimensions, push button system, etc. GHD will locate the RRFBs on the plans and incorporate the information provided by the City into the plans and specifications.

Impact of Changes to the Project and Executed
Contract
The proposed changes modifies the project scope and budget for Task 1.0, Task 2.0, Task 4 and Task 5. A summary of revised budget, including credits, is listed below:

Budget Adjustment Summary Table
funding support for the project and landscaping
design on the east roundabout was excluded from
the PS&E contract. Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
• funding support for the project and
landscaping design on the east roundabout
was excluded from the PS&E contract.

Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
• funding support for the project and
landscaping design on the east roundabout
was excluded from the PS&E contract.

Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,

Page | 5
funding support for the project and landscaping
design on the east roundabout was excluded from
the PS&E contract. Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
• funding support for the project and
landscaping design on the east roundabout
was excluded from the PS&E contract.

Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
funding support for the project and landscaping
design on the east roundabout was excluded from
the PS&E contract. Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
• funding support for the project and
landscaping design on the east roundabout
was excluded from the PS&E contract.

Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
• funding support for the project and
landscaping design on the east roundabout
was excluded from the PS&E contract.

Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
funding support for the project and landscaping
design on the east roundabout was excluded from
the PS&E contract. Finally,
funding support for
the project and
landscaping design
on the east

Page | 6
roundabout was
excluded from the
PS&E contract.

Finally,
funding support for the project and landscaping
design on the east roundabout was excluded from
the PS&E contract. Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
funding support for the project and landscaping
design on the east roundabout was excluded from
the PS&E contract. Finally,
funding support for
the project and
landscaping design
on the east
roundabout was
excluded from the
PS&E contract.

Finally,
The total new budget requested is $327,869.23. The overall contract budget previously approved was $1,348,570.13. The new contract total would be $1,676,439.35. See Attachment C.

Next Steps
Please review this amendment request. We appreciate our open and working relationship on this important and challenging project. If you have any questions or concerns, please contact us at your earliest convenience.

Sincerely,
James Zandian, PE
Project Manager
ATTACHMENTS:

Page | 7
A - Right of Way Scope of Work
B - Utility Positive Location Scope of Work

C - BUDGET SUMMARY TABLE

Attachment A
GUIDA SurveyPage 66 of 251

PROJECT UNDERSTANDING AND LIMITS
It is understood that the City of Arcata (City) requires right of way engineering services to support the improvements at Sunset Avenue and the US 101 freeway as shown in the figure below.

SCOPE OF WORK
TASK XX.XX – RIGHT OF WAY ENGINEERING
It is anticipated that transfers between the City and State will need to be identified and processed to support the construction and maintenance of the project. In addition, temporary construction easements may be required to support the construction of some of the project improvements. For the purposes of this proposal, 6 parcels have been anticipated for agency transfer and 4 temporary construction easements have been anticipated.

Potential Interagency Transfers Temporary Construction Easements

APN OWNER APN OWNER
505-051-025 City of Arcata 020-153-013 Kraemer Investment Corp. 505-111-004 Arcata Union High School District 505-101-007 Joyce Hinrichs/Stephen Watson 020-191-003 State of California (Humboldt State Univ.)
020-161-014 State of California (Humboldt State Univ.)
020-165-026 Trustees of the California Sate Univ.
020-165-001
and
020-165-002
State of California

REQUIRED RIGHT OF WAY ENGINEERING TASKS
Horizontal and Vertical Control Surveys: Existing horizontal and vertical project controls will be utilized and supplemented as needed to support the right of way engineering work. It is assumed that survey controls will be tied horizontally into the North American Datum of 1983 (NAD83), California Coordinate System, Zone 1, Epoch 2010.00 coordinates and the vertical datum will be the North American Vertical Datum of 1988 (NAVD88), and that sufficient primary control is within the project area.

City of Arcata, Sunset Avenue/US 101 Improvements

SURVEY SCOPE OF WORK
0202 Preliminary Site Layout GUIDA SURVEY, Inc

2 PLEASANTON | 4695 CHABOT DRIVE, SUITE 115, PLEASANTON, CA 94588 OFFICE (925) 398-0805
W W W . G U I D A I N C . C O M
Cadastral and Title Research: The cadastral research already performed by the design team will be reviewed and additional research will be performed, as needed, with the County of Humboldt, Caltrans District 1, City of Arcata and other applicable agencies. The research will obtain existing survey records and maps, Caltrans right of way maps, and other documents that help define the existing highway, street and property boundaries. Preliminary title reports will be required to support the right of way engineering. It is assumed that the City will provide the required title reports to the survey team at no cost. The information contained in the title reports will be plotted and included on the land net mapping. The title reports will be ordered per property owner where applicable. For the purposes of this proposal, 6 title reports have been included.

Land Net Surveys and Mapping: Field data provided by the design team will be reviewed and utilized to develop the land net mapping. Additional field surveys will be performed to confirm the existence of known monuments, or to collect additional monuments that may be required to prepare the final land net mapping, appraisal mapping and legal descriptions and plats. The land net mapping will include centerlines, US-101 right of way, rights-of-way of Sunset Avenue and other intersecting and adjacent streets, California Polytechnic University at Humboldt (Cal Poly), and other lots and easements taken from the tract and parcel map information and preliminary title reports, as well as underlying cadastral and ownership information as recorded with the Humboldt County assessor’s offices. The land net map will become the basis for the pre-conditions record of survey and will be submitted to Caltrans for review and approval. Comments received from Caltrans will be addressed and incorporated into the record of survey.

Pre-Conditions Record of Survey: The land net prepared for the existing conditions of US-101, Sunset Avenue and other critical rights of way will be documented on a record of survey and filed with the Humboldt County Surveyor’s Office.

This record of survey will be required to meet the California Professional Land Surveyor’s Act Section 8762 as well as Caltrans Right of Way manual requirements. The record of survey will be prepared to document this establishment, the monuments found, any new monuments set to meet the requirements of the PLS Act, the cadastral and title information obtained, and the areas of proposed agency transfers/acquisitions. The record of survey will be prepared in accordance with the Professional Land Surveyors Act and County of Humboldt requirements.

Legal Descriptions and Plats: Legal descriptions and plats will be prepared to support the temporary construction easements required to build the project. Legal descriptions and plats will also be prepared to support the transfer of parcels between the City and Caltrans, Cal Poly and Caltrans any other interagency transfers for the project. The legal descriptions will be prepared in accordance with Caltrans right of way standards. For the purposes of this proposal, 4 legal descriptions and plats will be prepared for the interagency transfer parcels, and 2 legal descriptions and plats will be prepared for temporary construction easements.

Monumentation: If requested, the new right of way transferred to Caltrans will be monumented to properly identify the new lines. These monuments will be set at angle points, intersections and other critical locations along the new rights of way for US101. These monuments will be documented on the pre-conditions record of survey prepared during the preparation of the right of way engineering tasks. This monumentation task will need to be identified prior to the completion of the land net mapping and pre-conditions record of survey task so the monuments can be properly monumented. For the purposes of this proposal, up to 10 monuments are estimated for this project.

OPTIONAL RIGHT OF WAY ENGINEERING TASKS
Right of Way Appraisal Mapping: If required by Caltrans, appraisal maps will be prepared in support of the transfer parcels between the City and Caltrans, Cal Poly and Caltrans, any other acquisitions or permanent easements, and temporary construction easements in accordance with Caltrans right of way standards. These appraisal maps will include the affected parcels, right of way establishment, cadastral\title information, and proposed acquisition and/or

3 PLEASANTON | 4695 CHABOT DRIVE, SUITE 115, PLEASANTON, CA 94588 OFFICE (925) 398-0805
W W W . G U I D A I N C . C O M
transfer areas. These appraisal maps will be prepared to maximize the number of parcels per appraisal map sheet. For the purposes of this proposal, 6 appraisal map sheets at an estimated scale of 1” = 100’ are included.

Parcel Files: If required by Caltrans and throughout the course of the right of way engineering process, parcel files will be maintained to support the boundary research, boundary establishment, mapping and documents prepared for each affected parcel. These parcel files will be submitted to Caltrans at the completion of the right of way engineering activities. For the purposes of this proposal, one parcel file for each affected parcel will be prepared, for a total of 10 parcel files.

Right of Way Mark Out: If requested, the new right of way lines for the US 101 and temporary construction easements may require mark out in the field to aid in the appraisal of the property, or discussion with existing property owners. If needed, the mark out can be performed per parcel. For the purposes of this proposal, three 2-man crew days have been included.

Post Construction Survey: If requested, any monuments disturbed or destroyed by construction will be identified, reestablished per the pre-construction surveys and a corner record filed with the County to document the monument.

This survey would begin at the substantial completion of construction. For the purposes of this proposal, 4-6 monuments have been included.

Supplemental Topographic Surveys: If required by the City and the design team, supplemental topographic surveys will be performed to identify critical features, encroachments or other items required by the design team to complete the plans, specifications and estimated. These topographic surveys will be tied into existing and provided horizontal and vertical controls and provided to the design team in CAD file format. For the purposes of this proposal, 24 2-man survey crew hours have been included as an optional task.

ASSUMPTIONS
The following assumptions have been made:
1) The survey data will be tied to the client provided North American Datum of 1983 (NAD83), California Coordinate System Zone 1, Epoch 2010.00 and the North American Vertical Datum of 1988 (NAVD88). 2) The project control map prepared for the project will be provided to the survey team. 3) An encroachment permit will be required to perform the field surveys within US-101. The Client will provide a parent permit and/or the full permit to complete the field surveys at no cost to the survey team. 4) Preliminary title reports will be provided by the City at no cost to the survey team. 5) Supplemental topographic surveys will be performed only at the direction of the design team. 6) Access to private property, if required, will be provided to the survey team during normal business hours (7a to 4p, Monday through Friday)
7) All deliverables will be in accordance with the Caltrans CAD, Survey and Right of Way standards.

EXCLUSIONS
The following are excluded from our scope of work:
1) Project Control Map
2) Aerial topographic surveys
3) Utility research and mapping
4) Preliminary title reports

4 PLEASANTON | 4695 CHABOT DRIVE, SUITE 115, PLEASANTON, CA 94588 OFFICE (925) 398-0805
W W W . G U I D A I N C . C O M
5) Construction surveys
6) Services not specifically defined within this scope of work.

DELIVERABLES
The following deliverables are included within this scope of work:
1) Land Net Mapping in CAD format.
2) Record of Survey in PDF format
3) Legal Descriptions and Plats in PDF format
4) Final monumentation (shown on record of survey)
5) Field Notes in PDF format
6) ASCII Point Files
The following deliverables are included within the optional items:
1) Appraisal Mapping in CAD and PDF formats
2) Parcel Files
3) Right of way markings for appraisal purposes (field marks, field notes in PDF) 4) Supplemental topographic survey mapping in CAD format 5) Post Construction Corner Records in PDF format

5 PLEASANTON | 4695 CHABOT DRIVE, SUITE 115, PLEASANTON, CA 94588 OFFICE (925) 398-0805
W W W . G U I D A I N C . C O M

FEE BREAKDOWN
The services defined herein will be provided on a time and materials basis per the rate table provided. These services are defined by subtask as follows for reference purposes only:

INCLUDED SERVICES
Labor^ Other Direct Costs* Task Total
Project Control $12,021.19 $855.00 $12,876.19
Cadastral\Title Research $21,940.61 $0.00 $21,940.61
Land Net Surveys/Mapping $64,531.80 $4,763.00 $69,294.80 Pre-Conditions Record of Survey $26,417.93 $3,100.00 $29,517.93 Legal Descriptions/Plats $21,820.52 $100.00 $21,920.52
Monumentation $18,957.09 $1,944.50 $20,901.59
GRAND TOTAL – INCLUDED SERVICES $176,451.64

OPTIONAL SERVICES
Labor^ Other Direct Costs* Task Total
Appraisal Maps $19,796.29 $100.00 $19,896.29
Parcel Files $4,460.17 $0.00 $4,460.17
Right of Way Staking $19,837.46 $2,330.50 $22,167.96
Supplemental Topo $27,556.99 $2,330.50 $29,887.49
Post Construction Monuments $16,134.15 $1,609.50 $17,743.65 GRAND TOTAL – OPTIONAL SERVICES $94,155.56
NOTES: ^Labor costs include costs for prevailing wage, overhead, fringe benefits, and profit. * Other Direct Costs include costs for mileage, travel, lodging, per diem, agency fees, shipping, etc.

6 PLEASANTON | 4695 CHABOT DRIVE, SUITE 115, PLEASANTON, CA 94588 OFFICE (925) 398-0805
W W W . G U I D A I N C . C O M

SCHEDULE
The services defined within this scope of work can be completed on the following timeline. These services are weather and access dependent, dependent on cooperation from Caltrans, City and other stakeholders, and authorization to proceed on optional services.

INCLUDED SERVICES
Project controls, Cadastral/Title
Research and Land Net Mapping
Completed within 45 business days of notice to proceed and receipt of preliminary title reports.

Pre-Conditions Record of Survey 1
st check submitted to Humboldt County within 30 business days of receipt of Caltrans comments and completion of Optional Monumentation (if applicable) Legal Descriptions and Plats Completed within 30 business days of receipt of final right of way requirements Monumentation Completed within 15 business days of authorization to proceed Appraisal Maps Completed within 30 business days of receipt of final right of way requirements

OPTIONAL SERVICES
Appraisal Maps Completed within 30 business days of receipt of final right of way requirements Parcel Files Completed within 7 business days of notice of right of way engineering completion
Right of Way Staking Completed within 15 business days of authorization to proceed and coordination with private/public landowners
Supplemental Topo Completed within 20 business days of authorization to proceed Post Construction Monuments Submit Corner Records to County for review and filing within 20 business days of notice to proceed at substantial completion of construction

Local Assistance Procedure Manual Exhibit 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Cosultant Subconsultant 2nd Tier Subconsultant Consultant GUIDA
Project No. US101/Sunset Avenue (Arcata) Contract No. Date

DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 ** denotes prevailing wage classifications
LABOR COSTS Avg. Hrly Rate
a) Subtotal Direct Labor $ 61.84 781
b) Anticipated Salary Increases $ - 781
(see page 2 for clarification) $ 61.84 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 48,293.20

FRINGE BENEFITS
d) Fringe Benefits Rate: 86.82% e) e) Total Fringe Benefits [(c) X (d)] $41,928.16 f) Overhead Rate: 125.08% g) Overhead [(c) x (f)] $60,405.13 h) General and Admin Rate: 0.00% i) Gen. & Admin [(c) x (h)] $0.00 j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $102,333.29
FIXED FEE 10.00% k) TOTAL FIXED PROFIT [(c) + (j)] x fixed fee %] $15,062.65 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Unit Cost
mile $0.67
EA $1,000.00
EA $50.00
EA $3,000.00
Night $125.00
Day $68.00
l) TOTAL OTHER DIRECT COSTS
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS' [(l)+(m)] TOTAL COSTS [(c)+(j)+(k)+(n)]
Apprentice 1st** Apprentice 1st**
Hours
Instrumentman**
Chainman**
Apprentice 4th**
Apprentice 3rd**
Apprentice 2nd**
Chainman**
Apprentice 4th**
Apprentice 3rd**
Apprentice 2nd**
Quantity
4950
0 4
1 Hotel/Lodging (State Policy)
Per Diem (State Policy)
22 22
Survey Manager
Survey QA/QC Manager
Project Surveyor
Survey Analyst
Survey Technician
Project Coordinator
Licensed Party Chief**
Certified Party Chief 5**
Certified Party Chief 3-4**
Certified Party Chief 1-2**
Party Chief**
Survey Intern 0
Certified Party Chief 5**
Certified Party Chief 3-4**
Certified Party Chief 1-2**
Party Chief**
Instrumentman**
Project Surveyor
Survey Analyst
Survey Technician
Project Coordinator
Licensed Party Chief**
Survey Intern
1/16/2025
124
0 0
0 0
124
0 0
0 0
76 96
0 11
0 $38.27
$30.61
$ 48,293.20
$ -
$ 3,000.00
$ 2,750.00
$ 1,496.00
$58.49
$53.90
$51.02
$45.92
$43.37
$95.00
$65.00
$45.00
$40.00
$35.00
$64.53
$59.53
$59.24
$58.94
EXHIBIT 10-H COST PROPOSAL Page 1 of 3

ACTUAL COST-PLUS-FIXED-FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS $ 1,890.00
$ 3,420.00
18 36
Survey Manager
Survey QA/QC Manager
$ 176,451.64
$ -
$ 7,381.72
$ -
$ -
$ -
$ -
$ -
$ 6,326.48
$ -
$ -
$ -
$ 10,762.50
Description of Item
Mileage
Preliminary Title Reports
Shipping
Agency Fees (Record of Survey Review/Filing)
$ -
$ 10,762.50
Total
$ 3,316.50
$ -
$ 200.00
$ 4,320.00
$ -
$ 385.00
$ 4,940.00
$105.00
$25.00 $ -
Senior Project Surveyor Senior Project Surveyor 134 $80.00 $ 10,720.00 Senior Survey Analyst Senior Survey Analyst 162 $55.00 $ 8,910.00 X

Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:

Prime Consultant or Subconsultant Certifying:

Name: Bernie McInally, PLS Title*:

Signature: Date of Certification (mm/dd/yyyy): 1/16/2025 Email: [email protected] Phone Number:

Address:

List of services the consultant is providing under the proposed contract:

3. Title 23 United State Code Section 112 - Letting of Contracts EXHIBIT 10-H1 COST PROPOSAL (Page 3 of 3)
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements.

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract.
949-777-2000
220 Commerce, Suite 150, Irvine CA 92602
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

Land Surveying and Mapping Services

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable Federal and State requirements.

Costs that are non-compliant with the Federal and State requirements are not eligible for reimbursement
Executive Vice President

Attachment B
BESS Testlab, Inc.

Hayward (Corporate) | Fresno | Los Angeles | T. (408) 988-0101 | F. (408) 988-0103 Utility Locating - Ground Penetrating Radar (GPR) - Electromagnetic Pipe Locators Structural Concrete Scanning - Potholing Vacuum Excavation - CCTV Pipe Inspection Mobile LiDAR Scanning - 3D Scanning - 3D Utility Mapping - www.besstestlab.com January 29, 2025
GHD
30 River Park Place West,
Suite 220
Fresno, Cal, 93720
T: +1 559 326 5900
Attention: James Zandian
Reference: Project # 12653479
Dear James,
Quote No. KK-012825-1
Thank you for the opportunity to submit this proposal to provide Utility Potholing/ Locating services for the abovereferenced project. Bess Testlab, Inc. (BESS) is pleased to offer the following summary of our scope of services, conditions, schedule, and fee proposal.

Project Summary
 BESS will coordinate USA markings, attend field meetings with the Utility owners, and schedule required standby at all locations. Provide Temporary Traffic Control and detour plans and submit lane closure requests through Caltrans. Use Hydro- vac to perform 16PH in Caltrans & City ROW per USA markings.

All potholes will be backfilled with class 2AB and temporarily restored with a cold patch. BESS locator will verify USA markings and collect Electronic Detection at dry hole locations. Provide detailed potholing report in PDF format and CAD.

Scope of Services
A. Planning Phase:

GHD will provide the project potholing plan. The potholing plan will indicate the approximate locations and the number of existing utilities to be potholed. 1) Work Estimating:

Potholer will perform the following duties:
a. Field review project site.
b. Identify each type of utility facility and prepare cost estimate for utility potholing.
c. Confirm potholing cost estimate.
d. Identify traffic impacts and temporary traffic control measures required in accordance with Caltrans and City of Arcata.
e. Prepare a schedule to complete 811 (before you dig) notification, potholing, surface restoration, surveying, CAD file preparation, and delivery. f. Transmit the above information to GHD.
943 Reserve Dr, Roseville,
CA 95678
(415) 920-3933

Quote No.: KK-012825-1
January 29, 2025
B. Permitting Phase:

Upon approval of the Planning Phase, the potholer shall perform the following duties:
a) GHD will obtain an encroachment permit from the City and Caltrans. The permit would list The Potholer as the firm completing the work.
b) Potholer shall abide by all terms stated in the permit. c) Potholers shall be responsible for all field activities and shall provide the required temporary traffic control as required by the permit.
d) Potholer shall notify the City of Arcata and Caltrans prior to start of field potholing work. 72 hours of notice is required.
e) Potholer shall notify each utility owner prior to start of field potholing work and abide by potholing requirements set by utility owner if any.
f) Provide the proof of contact with item “d’ and “e” to GHD.

C. Preliminary Field Activity Phase, including field survey:

Upon approval of the permitting Phase, the potholer shall perform the following duties:
1) Notify 811 of potholing activities:
a) Mark project area for potholing activities
b) After utilities are marked by utility owners at project site, survey the utilities’ markings and include all data in a CAD file under specific layers. The CAD file must include a line indicating direction of the utility markings. c) Use GHD project utility mapping plans and conduct ground penetrating radar (GPR) to identify and map underground utilities, pipes, and other obstructions. d) Meet with GHD to review the GPR findings and 811 utility markings prior to starting GHD will review and update the utility potholing plan and counts as needed. e) GHD will provide project controls for survey work by potholers. 2) Arrange for temporary traffic control during all field activities. Do not start field work until all temporary traffic control systems required are in place. 3) Notify GHD three working days prior to start of field potholing work.

D. Pothole existing utilities marked and shown on GHD’s utility potholing plan. a) Arrange for temporary traffic control during all field activities. Do not start field work until all temporary traffic control systems required are in place. b) Pothole utilities marked on the GHD’s Pothole plan.
c) Collect utilities’ exact locations, depth, sizes, and materials d) Provide minimum 2 photos for each pothole. 1 photo looking down the hole and the other along the alignment of the utility.
e) Survey the exact potholed location and collect FG elevations at pothole locations f) Resurface the potholed location to match existing and as required by the permit.

Potholer is fully responsible to restore the potholed locations to match existing and to the satisfaction of the roadway owners.
g) Notify GHD of completion of the field potholing activities.

Quote No.: KK-012825-1
January 29, 2025
E. CAD file preparation and Deliverable Phase:

After potholing of utilities are complete, prepare CAD file to include all utility data. At minimum, CAD file to include the following data:
1) CAD file to be in the same coordinate system as GHD CAD file and in AutoCAD 2024. 2) Points indicating potholed locations. Use GHD’s pothole numbering system for identification.
3) 811 painted utility data including the alignment of the utilities. 4) FG elevation at potholed utilities.
5) Depth from FG to top of each potholed utility.
6) Utility sizes for each utility potholed.
7) Utility name for each utility potholed.
8) Utility material type for each utility potholed.

F. Data Compilation and Submittal Phase.
1) Submit utility Pothole CAD file for review by GHD
2) Submit cataloged photos. Use GHD’s pothole numbering system for photo identification. 3) Update CAD file as requested by GHD.
4) At the completion of the Potholing work, or sooner if required by GHD, shall transfer all project and utility files to GHD. Information in the files shall include, but not be limited to the following:
a)CAD file with utility information, all Utility Diary, field notes, Survey notes. b)All correspondence and documents between the utility owners, City of Arcata and Caltrans, etc.

MATERIALS AND INFORMATION TO BE PROVIDED BY GHD
A. Potholing plan as pdf and AutoCAD basemap files.

B. Project survey controls
C. Available utility owner information. Potholer to confirm owner and contact information.

D. Project scheduling.

E. Encroachment permit from City of Arcata and Caltrans. The permit would list the Potholer as the firm completing the work.

Quote No.: KK-012825-1
January 29, 2025
Phases A & B
PM-100 Project Manager 6 HR 200.00 $1,200.00
PM-101 Project Coordination 4 HR 150.00 $600.00
P-124 Utility Field Foreman 8 HR 195.00 $1,560.00
$3,360.00
Phase C
LP-100 Licensed Professional (Civil / Surveyor) 2 HR 205.00 $410.00 S-104 2 Person GPS/Robotic/3D Scanner 1 DAY 2,601.00 $2,601.00 CAD-100 CAD Technician 4 HR 120.00 $480.00
L-100 1 Person Utility Designation W/GPR& EM
Pipe Locator
20 HR 195.00 $3,900.00
T-104 1 Person Flagger Traffic Control 2 DAY 2,403.00 $4,806.00 L-109 Per Diem 4 EA 211.00 $844.00
P-120 1-Person Utility Truck mobilization per hour 10 HR 114.00 $1,140.00 $14,181.00
Phase D
LP-100 Licensed Professional (Civil / Surveyor) 2 HR 205.00 $410.00 S-104 2 Person GPS/Robotic/3D Scanner 1 DAY 2,601.00 $2,601.00 P-100 1 Man- Potholing Hydro 3 NIGHT 3,825.90 $11,477.70 P-117 POTHOLING - Disposal Fee 3 EA 1,100.00 $3,300.00
P-103 2 Person Key Hole Surface Restoration w/
equipment
3 NIGHT 2,970.00 $8,910.00
P-127 Special Surface Restoration (Class II, Slurry,
etc.)
16 EA 125.00 $2,000.00
P-128 Special Surface Restoration (Cold Patch,
Quick Concrete)
16 EA 110.00 $1,760.00
P-131 Special Surface Restoration (Hot Patch, TCut, etc.)0 EA 0.00 T-107 2 Person Traffic Control w/ arrow truck 1 DAY 2,403.00 $2,403.00 T-107 2 Person Traffic Control w/ arrow truck 3 NIGHT 3,123.90 $9,371.70 R-100 Light Tower Rental 3 NIGHT 150.00 $450.00
A-100 Administrative Support/Certified Payroll 4 HR 110.00 $440.00 P-120 1 Person Utility Truck Mobilization Rate 8 HR 114.00 $912.00 L-109 Per Diem 14 EA 211.00 $2,954.00
P-120 1 Hydro Vac Utility Truck Mobilization Rate 8 HR 340.00 $2,720.00 $49,709.40
Phase E & F
CAD-100 CAD Technician 4 HR 120.00 $480.00
P-126 POTHOLING - Report 4 HR 110.00 $440.00
$920.00

One Day
Potholing
Cost of
$20,793.20 Page 79 of 251
Quote No.: KK-012825-1
One day Potholing rate: $27,174.10 January 29, 2025
 This Rate applies to Night Work for 5-6 Potholes
 Restoration with Class 2 AB & Cold Patch
 Survey and CAD
Project Manager
Project Coordination
Utility Field Foreman
POTHOLING - Disposal Fee
2 Man- Potholing Hydro
2 Person Key Hole Surface Restoration w/ equipment
Special Surface Restoration (Class II, Slurry, etc.)
Special Surface Restoration (Hot Patch, T-Cut, etc.)
Light Tower Rental
Per Diem
1 Person Utility Designation W/GPR& EM Pipe Locator
POTHOLING - Report
2 Person Traffic Control w/ arrow truck
Administrative Support/Certified Payroll
1 Person Utility Truck Mobilization Rate
2 Hydro Vac Utility Truck Mobilization Rate
 Potholing Night Services for Dirt- $19,618.20
 Potholing Night Services for Asphalt- $20,793.20
Exclusions
The following are specifically excluded from our scope of services:
 Inspection Fees
 Removal of locate and/or USA markings.
 Additional crew hours without written approval.
 Any services not specifically addressed within the Scope of Services above without written approval  Locate MH’s using CCTV methodology
 Permitting
Proposal
BESS proposes to perform the above referenced scope of services For the Following fees broken down as follows:
 Potholing Services for all Phases for 16 PH $68,170.40 Total $68,170.40 Above pricing includes.

Filename: \\ghdnet\ghd\US\Eureka\Projects\561\12577015\Digital_Design\CI\C3D\Figures\0112577015EX023.dwg Plot Date: 13 December 2024 2:42 PM UTILITY POTHOLING MAP 0 50' 100' Date Project No. Filename: \\ghdnet\ghd\US\Eureka\Projects\561\12577015\Digital_Design\CI\C3D\Figures\0112577015EX023.dwg Plot Date: 13 December 2024 2:42 PM CITY OF ARCATA US 101 - SUNSET AVE INTERCHANGE 01-0M350 FIRE HYDRANTWATER VALVE Dec 2024 WATER VALVE WATER VALVE LEGEND: EXISTING CALTRANS RIGHT OF WAY EXISTING CITY RIGHT OF WAY EXISTING WATER EXISTING GAS EXISTING TELEPHONE EXISTING ELECTRICAL EXISTING FIBER OPTIC WATER VALVE PRELIMINARY SUBJECT TO REVISION WATER VALVE AT&T METER BOX FUTURE ANNIE & MARY TRAIL AT&T MH AT&T MH AT&T MH STREET LIGHT STREET LIGHT STREET LIGHT STREET LIGHT STREET LIGHT STREET LIGHT STREET LIGHT STREET LIGHT LIGHT POLE STREET LIGHT LIGHT POLE STREET LIGHT STREET LIGHT LIGHT POLE STREET LIGHT METER EXISTING DRAINAGE

Quote No.: KK-012825-1
January 29, 2025
Schedule
BESS will perform the work described in the above Scope of Services as expeditiously as practical, weather permitting, to meet a mutually agreed schedule upon receipt of your written authorization to proceed.

Utility locating services will begin within 72 hours from authorization to proceed or when scheduled by the client.

If acceptable, sign and return one (1) copy of the attached Authorization for our files.

We look forward to working with you on this project and appreciate the opportunity to provide you with this proposal. If you have any questions or need additional information, please feel free to contact me.

Respectfully,
Klay Kliest
Assistant Project Manager
Bess Testlab, Inc.
[email protected]
510-827-3755
Acceptance
Our receipt of the executed copy of this proposal will serve as our Notice to Proceed. This proposal is valid for thirty (30) days from the date of the proposal. If the proposal is not accepted within thirty (30) days, we reserve the right to revise or withdraw the proposal entirely at our discretion.

Authorization / Notice to Proceed
I, the undersigned, have read, reviewed and accept the attached proposal, including attachments, and authorize Bess Testlab, Inc. to proceed with the work described above as witnessed and attested by my signature below.

GHD,
By: Date: (Print or Type Name)
(Signature)
Title:

Ron Josh Howard Tom / Lucas Meg Andrea Kevin Christine P. Chris D. Shows Lopez Cooke IV III II I IV III II I III II I IV III II I III II I Surveyor Task $257.94 $241.30 $224.66 $208.02 $191.37 $174.73 $158.09 $141.45 $124.81 $108.17 $91.53 $124.81 $108.17 $91.53 $74.89 $91.53 $74.89 $58.24 $1.00 $0.00 Task 1: PM, Meetings and Coordination (Assumes an 18 month schedule) 104 $26,825.68 $26,825.68
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00

1.01 Project Funding Support 3 20.5 2 $4,439.05 $4,439.05 104 0 0 0 3 20.5 0 2 0 0 0 0 0 0 0 0 0 0 $31,264.73 $31,264.73 $26,825.68 $0.00 $0.00 $0.00 $574.12 $3,582.03 $0.00 $282.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,264.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,264.73 $0.00 $0.00
-9410.88 -$9,410.88 ($9,410.88)
Final ROW/Boundary Mapping and Acquisition Documents 4 20 20 $6,290.39 $176,451.64 $182,742.03 0 4 0 0 0 0 0 20 20 0 0 0 0 0 0 0 0 0 -9410.88 $0.00
$0.00 $965.19 $0.00 $0.00 $0.00 $0.00 $0.00 $2,829.01 $2,496.19 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$9,410.88 $0.00 -$3,120.49 $0.00 $0.00 $0.00 $0.00 $176,451.64 $0.00 $0.00 $173,331.15 $0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 16 24 32 $8,961.31 $8,961.31
8 16 24 24 $9,785.05 $9,785.05
Utility Positive Location (GPR, Survey and CAD) 12 34 40 8 $13,562.61 $14,254.20 $27,816.81 $0.00 $0.00
$0.00 $0.00
0 21 0 0 0 0 0 66 88 0 0 0 64 0 0 0 0 0
$0.00 $5,067.26 $0.00 $0.00 $0.00 $0.00 $0.00 $9,335.74 $10,983.22 $0.00 $0.00 $0.00 $6,922.76 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $32,308.97 $0.00 $0.00 $0.00 $0.00 $0.00 $14,254.20 $0.00 $46,563.17 8 16 16 40 20 $15,875.74 $15,875.74
8 20 16 30 16 $14,927.19 $14,927.19
2 8 4 8 8 $4,909.17 $4,909.17
6 16 8 44 8 $16,158.64 $16,158.64
5 12 15 12 $8,420.47 $8,420.47
4 8 8 8 $5,425.04 $5,425.04
40 11 112 41 10 44 $44,715.01 $44,715.01
$0.00 $0.00
$0.00 $0.00
DESIGN CREDIT -$9,940.52 -$9,940.52 -$36,501.00 ($46,441.52) $0.00 $0.00
6 83 72 0 11 179 105 88 44 44 0 0 0 0 0 0 0 0
$1,547.64 $20,027.73 $16,175.29 $0.00 $2,105.12 $31,277.21 $16,599.64 $12,447.65 $5,491.61 $4,759.39 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,490.75 $0.00 $0.00 $0.00 -$36,501.00 $0.00 $0.00 $63,989.75 $4,320.00 $4,320.00
GHD ODC $3,500.00 $3,500.00
$4,900.43 $4,900.43
110 108 72 0 14 200 105 176 152 44 0 0 64 0 0 0 0 0
$28,373.31 $26,060.18 $16,175.29 $0.00 $2,679.24 $34,859.24 $16,599.64 $24,895.30 $18,971.01 $4,759.39 $0.00 $0.00 $6,922.76 $0.00 $0.00 $0.00 $0.00 $0.00 -$9,410.88 $0.00 $165,844.39 $0.00 $0.00 $0.00 -$36,501.00 $176,451.64 $14,254.20 $3,500.00 $327,869.23 With
Optional
Task
$94,155.56 $28,916.20 $450,940.99

CITY OF ARCATA

SUNSET AVENUE AND LK WOOD BOULEVARD IMPROVEMENT PROJECT LK WOOD BOULEVARD & US101 RAMPS
PS&E Phase
August 19, 2025
Total GHD
Fees Total Mod 1 GeoCon Consulting
Sr. Engineer/ Scientist/Planner Staff Engineer/ Scientist/Planner Admin. Support Contract Credit ODC's CAD/GIS/Tech. APEX Engineering
BESS Testlab
Inc
60% Plans and Estimates (Eastern Round
Task 4: Utility Coordination
Utility Company Coordination
Final Utility Conflict Exhibits
Utility "B" Letters – Conflict/Relocation No
Task 4: Total Cost
Supplemental Topographic Survey and M
Quality Assurance / Quality Control
Utility "C" Letters – Notice to Owners
Task 2: Survey and Base Mapping
Supplemental Boundary and Right-of-Way
Geotechnical Analysis
Hydrology/Hydraulics
Final Landscape Design Concept
Task 2: Total Cost
Task 3: Final Engineering Studies

TOTAL FEES
Anticipated Salary Increases
Traffic Counts (Counts Unlimited)

TOTAL HOURS
Preliminary Site Investigation
Soil and Groundwater Management Plan
Traffic Management Plan
Task 3: Total Cost
Task 5: Final Design Documents
90% Plans, Specifications, and Estimates
Task 5: Total Cost
Final Design (100% PS&E) (Eastern Roun
60% Plans and Estimates (Transit Desig
90% Plans, Specifications, and Estimat
Final Design (100% PS&E) (Transit Des
60% Plans and Estimates (Slip Lane Rede
90% Plans, Specifications, and Estimates
Final Design (100% PS&E) (Slip Lane Re

GUIDA BAJADA
Geosciences
Project Engineer/ Scientist/ Planner UNICO
Phase 2 - PS&E
Project Management and Coordination
Project Development Team (PDT) Meeting
Public Workshop/Meeting (1)
Task 1: Total Cost

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Brigitte Price, Administrative Specialist
DATE: September 17, 2025
TITLE: Reappoint Jim Zoellick to the Energy Committee for a Three-Year Term Ending September 30, 2028.

RECOMMENDATION:

It is recommended that the Council reappoint Jim Zoellick to the Energy Committee for a ThreeYear Term ending September 30, 2028.

INTRODUCTION/DISCUSSION:

Mr. Zoellick is currently serving on the Energy Committee. Their term expires on September 30, 2025. Jim has expressed a desire to be reinstated to the Energy committee and staff requests that the Council do so, given their experience and knowledge in the Energy Committee’s policy areas, and their valuable contributions to the Energy Committee.

RECOMMENDED COUNCIL ACTION:

Motion to reappoint Jim Zoellick to the Energy Committee for a Three-Year Term ending September 30, 2028. Consent Calendar vote.

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: David Loya, Community Development Director
PREPARER: David Loya, Community Development Director
DATE: September 17, 2025
TITLE: Reappoint Jill MacDonald and Jeanette Cooper to the Historic Landmarks Committee, Each for a Term Expiring September 30, 2028.

RECOMMENDATION:

It is recommended that the Council reappoint both Jill MacDonald and Jeanette Cooper to the Historic Landmarks Committee for three-year terms expiring September 30, 2028.

INTRODUCTION:

Pursuant to the Arcata Municipal Code, Historic Landmark Committee members serve three-year staggered terms. Ms. MacDonald’s and Ms. Cooper’s terms expire September 30, 2025. Both have contributed to the Committee discussions and provided invaluable insights into the Committee’s deliberations. Both members have indicated the desire to continue to serve the City on the Committee. This action would reinstate both members for renewed three-year terms.

BACKGROUND:

The Arcata Municipal Code establishes the requirements for membership on the Committee. The recruitment and reappointment process is based on Council policy and practice.

DISCUSSION:

The Committee is functioning very well with the current membership.

ENVIRONMENTAL REVIEW (CEQA):

This action is not a project as defined by CEQA.

BUDGET/FISCAL IMPACT:

None
RECOMMENDED COUNCIL ACTION:

Motion to reappoint Jill MacDonald and Jeanette Cooper to the Historic Landmarks Committee, each for a term expiring September 30, 2028. Consent Calendar vote.

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Emily Sinkhorn, Director of Environmental Services DATE: September 17, 2025
TITLE: Approve a Contract Amendment with GHD, Inc. for Professional Services to Support the Construction Phase of the Annie and Mary Trail Project in the Amount of $86,681.60; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council:
1) Approve a contract amendment with GHD, Inc. for professional services to support the construction phase of the Annie and Mary trail project in the amount of $86,681.60; and 2) Authorize the City Manager to execute all applicable documents.

INTRODUCTION:

The City has crossed many milestones to advance the Arcata Annie & Mary Trail Connectivity Project, which will provide a safe walking and biking route from the existing northern terminus of the Humboldt Bay Trail at the Arcata Skate Park to the Valley West neighborhood, the Aldergrove business park, and the Mad River at the Humboldt Bay Municipal Water District’s Park 1.

The City Council approved a construction contract for the Annie & Mary Trail project on September 3, 2025, and anticipates construction of the trail project to commence this month. Previously on August 6, 2025, the Council approved a professional services agreement with GHD for environmental compliance monitoring during construction of the trail project. The City requires additional construction management support for this project and requested a scope and fee proposal from the GHD team for a potential amendment to add construction management task work.

BACKGROUND:

GHD has supported the City in successfully completing prior phases of the Arcata Annie & Mary Trail Project and is well positioned to continue to support the project through the construction phase.

On June 30, 2021, the City issued a Request for Proposals (RFP) from qualified firms seeking engineering and environmental services necessary to complete the Arcata Annie & Mary Trail Connectivity Project. Although only the Project Approval and Environmental Documentation (PA&ED) phase was awarded at the time, the RFP was structured so that respondents proposed on all project phases such that the City would have the option to award contracts to the selected firm for subsequent phases of design and right-of-way, and/or construction management, once funding was allocated by the California Transportation Commission. The City received two proposals from qualified firms, and GHD’s team was selected following the evaluation process.

DISCUSSION:

The City’s Engineering Department is leading construction management for the project and Environmental Services staff is leading environmental permit compliance monitoring, with support from the GHD team. City staff also needs professional services support during construction to ensure a successful project.

On August 6, 2025, the Council approved a contract with GHD to support environmental monitoring during project construction. These tasks include preconstruction wildlife surveys, soil and groundwater management plan implementation, wetland mitigation monitoring, and project management and coordination assistance.

At the time of award, City staff anticipated a potential future contract amendment for as-needed construction management support services as well. Construction management support tasks the City has requested from the GHD team include:
 Supplemental onsite construction inspection
 General engineering consultation and support
 Assistance with review of material submittals and shop drawings  Site visits to review specific construction items
 Geotechnical consultation
 Materials testing
Construction is anticipated to commence in September and staff want to ensure full capacity for construction management capabilities to guarantee a successful project.

POLICY IMPLICATIONS:

Initiating construction of the Arcata Annie & Mary Connectivity Trail Project is identified as a City Council 2025/26 Priority Project. Completing the Annie & Mary Trail is also recognized as a City priority in the Parks & Recreation Master Plan. The project is also on the City Capital Improvement Program (CIP) list (48-07). Finally, the Annie & Mary Trail is also a priority regional commuter trail project in the Humboldt County Association of Governments’ Regional Transportation Plan.

ENVIRONMENTAL REVIEW (CEQA):

An Initial Study and Mitigated Negative Declaration (IS/MND) was prepared for this project and adopted by the City Council on December 9, 2022. The City Council also adopted an Addendum to the IS/MND on August 6, 2025.

BUDGET/FISCAL IMPACT:

This contract amendment was budgeted for in the 2025/26 Fiscal Year under a General Ledger (GL) specifically for Construction Management for the Annie & Mary Trail Project:

Original contract $95,739.62 Account 210-70-48-51770
Proposed amendment $86,681.60 Account 210-70-48-51770

RECOMMENDED COUNCIL ACTION:

Motion to:
1) Approve a contract amendment with GHD, Inc. for professional services to support the construction phase of the Annie and Mary trail project in the amount of $86,681.60; and 2) Authorize the City Manager to execute all applicable documents.

Consent Calendar vote.

ATTACHMENTS:

A. Contract with GHD for Environmental Compliance Monitoring Services During Construction Phase of the Annie & Mary Trail Connectivity Project
B. Scope and Fee Proposal from GHD for Construction Management Support Services

Purchase Order No. -------- - ---

CITY OF ARCATA PROFESSIONAL SERVICES AGREEMENT WITH
GHD, INC.

FOR ENIVONRMENT AL COMPLIANCE MONITORING SERVICES DURING CONSTRUCTION

PHASE OF THE ANNIE AND MARY TRAIL CONNECTIVITY PROJECT
This Agreement is made on Sc p:teM bee:: 'j, 1.l}l5, between the City of Arcata, a municipal corporation (referred to as "City"), and GHD Inc., a co rporation (referred to as "Consultant"). City and Consultant may herein be referred to individually as a "Party" and collectively as the "Parties." There are no other parties to this Agreement.

RECITALS
WHEREAS, the City desires professional services to assist in certain work described briefly as providing envisonmental compliance moni toring services in support of the construction phase of the Arcata Annie and Mary Trail onnectivity Project, referred to herein as the "Services" or "Project".

WHEREAS, Consultant has demonstrated competence, experience and qualifications adequate to perfonn said professional Services, and the City desires to retain Consultant for such Services.

NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the Parties agree as follows:

AGREEMENT
I. Recitals: The recitals set forth above ("Recitals") are true and correct and are hereby incorporated into and made part of this Agreement by this reference. In the event of any inconsistency between the Recitals and Section 1 through 29 of this Agreement, Sections 1 through 29 shall prevail.

2. Scope of Servi ces: Consultant agrees to perform services as set out in Exhibit A, "Scope of Work, Compensation" attached hereto and incorporated herein, and duly authorized by issuance of Purchase Order No. set out above. No purchase orders are issued without a valid Agreement. Any request for Services not included in Exhibit A will be considered a request for additional or modified Services ("Modification" or "Modifications"). Consultant shall not receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.

A. City Requested Modification of Services. City may, by written order, authorize Modifications to the Services described in Exhibit A. If such Modifications cause an increase in the cost or time required for performance of Consultant's Services, the Parties shall enter into a written amendment to this Agreement to adjust the Services and the rates to be paid to Consultant. The Services shall not be revised unless City and Consultant mutually agree to a written amendment to this Agreement reflecting such revisions, additional compensation, time for performance, or such other terms or conditions mutually agreed upon by the Parties.

B. Consultant Requested Modification in Services. Consultant shall not be compensated for work outside the Services described in this Agreement, unless, prior to the commencement of the Services:
i. Consultant provides City with written notice that specific work requested by City or required to complete the Project is outside the agreed upon Services. Such notice shall: (i) be supported by substantial evidence that the work is outside the Services; and (ii) set forth the Consultant's proposed course of action for completing the work and a specific request for City to approve the Modification to the Services; and

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11. City agrees that the work requires a Modification;
n1. The Parties execute a written amendment to this Agreement describing any Modification.

Compensation for any additional Services shall not exceed $300 per hour.

3. Standards of Performance:

A. Standard of Care. The standard of care for all professional services performed or furnished by Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality.

B. Accuracy of Services. City shall not be responsible for discovering deficiencies in the technical accuracy of Consultant's Services. Consultant shall correct any such deficiencies in technical accuracy without additional compensation except to the extent such corrective action is directly attributable to deficiencies in Cityfurnished information. However, City shall be responsible for, and Consultant may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by City to Consultant pursuant to this Agreement. Consultant may use such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement.

C. No Conflict of Interest. Consultant represents that no conflict of interest wi 11 be created under state or federal law by entering into or in carrying out this Agreement.

D. Special Conditions. Consultant shall comply with all additional tenm set fo1th in Exhibit B "Special Conditions," if any are so required: __ Special Conditions; __X_ No Special Conditions.

E. Special Insurance Conditions. Consultant shall comply with all additional terms set forth in Exhibit C "Special Insurance Conditions," if any are so required:

Special Insurance Conditions; -~X~_No Special Insurance Conditions.

4. Co,npensation fo r Services, Payment:

A. Compensation. City shall pay Consultant as set forth in Exhibit A, not to exceed $95,740.

B. Preparation and Submittal of Invoices. Consultant shall prepare and submit its invoices to the person and address specified by the City's Designated Representative no more than once per month and no later than the 20th day of each month.

C. Payments. All reasonable efforts will be made by City to pay undisputed invoices within 30 days of receipt.

If City contests an invoice, City may withhold that portion so contested and pay the undisputed portion.

Payment shall be made to the address specified by Consultant's Designated Representative.

D. Withholding of Payment. The City may withhold all or any portion of the funds provided for by this Agreement in the event that the Consultant has materially violated, or threatens to materially violate, any term, provision, or condition of this Agreement; or the Consultant fails to maintain reasonable progress toward completion of the Services or any component thereof.

E. No Waiver of Claims. The granting of any payment by City, or the receipt thereof by Consultant, or any inspection, review, approval or oral statement by any representative of City, or state certification shall not, in any way, waive, limit, or replace any certification or approval procedures normally required or lessen the liability of Consultant to re-perform or replace unsatisfactory Service, including, but not limited to, cases where the unsatisfactory character of such Service may not have been apparent or detected at the time of such

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5. payment, inspection, review or approval. Nothing in this Section shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which City or Consultant may have under this Agreement or any applicable law. All rights and remedies of City, whether under this Agreement or applicable law, shall be cumulative.
ommencement, C mplelion:

A. Commencement. Services of Consultant shall commence upon full execution of this Agreement by all parties, and the Agreement shall remain in full force until December 31. 2026. No work, services, material or equipment shall be performed or furnished under this Agreement until the City has delivered a fully executed Agreement to the Consultant. A signed Agreement is considered notice to proceed.

B. Time for Completion. Consultant shall complete Services as set forth in Section 2 of this Agreement. If Consultant fails, through its own fault, to complete the performance required in this Agreement within the time set fmih, then City shall be entitled to the recovery of proximate damages resulting from such failure.

C. Extension of Agreement. Parties may elect to extend this Agreement for an additional period of time by executing an Amendment in accordance with Section 14.

D. Suspension and Termination.

I) Suspension. At any time and for any reason, the City may temporarily suspend the Services upon five days' written notice to Consultant. In such event, Consultant shall perform no additional Services under this Agreement until the City has provided written notice to Consultant to re-commence Services. 2) Cancellation for Breach by Either Party. Should either Party fail to substantially perform its obligations in accordance with the provisions of this Agreement, the other Party shall thereupon have the right to cancel the Agreement by giving written notice and specifying the effective date of such cancellation. If City cancels this Agreement for breach and it is subsequently determined that Consultant did not fail to substantially perform its obligations in accordance with this Agreement, then cancellation for breach by City shall be deemed, and treated, as termination for convenience. Neither Party waives the right to recover damages against the other for breach of this Agreement, including any amount necessary to compensate City for all detriment proximately caused by Consultant's failure to perform its obligations hereunder or which in the ordinary course of things would be likely to result therefrom. City reserves the right to offset such damages against any payments owed to Consultant. City shall not in any manner be liable for Consultant's actual or projected lost profits had Consultant completed the Services required by this Agreement.
3) Project Suspension or Termination for Conveni ence. The City may for any reason and at any time suspend indefinitely the Services and/or Tenninate the Project, or any pari thereof, upon written notice to Consultant. In the event City shall give such notice of termination, Consultant shall cease rendering Services upon receipt of said notice given as required in this Agreement. If City terminates this Agreement for convenience before Consultant commences any Services hereunder, City shall not be obligated to make any payment to Consultant. If City terminates this Agreement after Consultant has commenced performance under this Agreement, City shall pay Consultant the reasonable value of the Services rendered by Consultant pursuant to this Agreement prior to termination of this Agreement. City shall not in any manner be liable for Consultant's actual or projected lost profits had Consultant completed the Services. Consultant shall furnish to City such financial information that, in the judgment of the City Manager, is necessary to determine the reasonable value of the Services rendered by Consultant prior to termination. Except as provided in this Agreement, in no event shall City be liable for costs incurred by or on behalf of Consultant after the date of the notice of termination.

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This Agreement may be tenninated by City for cause based on the loss or suspension of any licenses, permits or registrations required for the continued provision of the Services, or Consultant's malfeasance.

Termination of the Agreement for cause as set forth in this Section shall relieve City from compensating Consultant.

E. Delivery of Project Materials to City. Prior to the effective date of termination, the Consultant will deliver to City all data and originals of all plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work and other materials for which City has compensated Consultant, and all such material shall become the prope1ty of the City upon delivery.

6. I nclependent Contractor: Consultant, in performing Services, shall act as an independent contractor and shall have control of his work and the manner in which it is performed. Consultant shall be liable for its acts and omissions and those of its employees, contractors, subcontractors, representatives, volunteers, and its agents.

Consultant shall be free to contract for similar services to be performed for others while under contract with the City. Consultant is not to be considered an agent or employee of the City. Consultant agrees to furnish at his/her own expense all tools, equipment, services, labor and materials necessary to complete all requirements of this Agreement. Payment of any taxes, including California sales and use taxes, levied upon this Agreement, the transaction, or the Services or goods delivered pursuant hereto, shall be the obligation of Consultant.

7. Indemnity: When the law establishes a professional standard of care for Consultant's services, to the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any and all of its boards (including the council, boards, commissions, committees and task forces), officials, employees and agents (collectively, "Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or sub-contractors or any entity or individual for which Consultant shall bear legal liability in the performance of professional services under this Agreement.

Other than in the performance of professional services and to the fullest extent permitted by law, Consultant shall indemnify, defend arid hold harmless City, and any all of the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney's fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or sub-contractors of Consultant.

Consultant's responsibility for defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of the Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.

8. 1 n urance: Consultant shall procure and for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, or employees; and shall provide Certificates of Insurance as specified below. If Special Insurance Conditions are contained in Exhibit C, said conditions shall control.

PROFESSIONAL SERVICES AGREEMENT
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Coverage shall be at least as broad as:

A. Commercial General Liability (CCL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $2,000,000 per occurrence for all covered losses.

If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. Additional insured coverage for the City shall not be limited to its vicarious liability.

Defense costs must be paid in addition to limits.

B. Automobile Liability: ISO Form Number CA 00 01, covering Code 1 (Any Auto) or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned). Limits are subject to review, but in no event to be less than $2,000,000 per accident for bodily injury and property damage. If City approves Consultant or Consultant's employees use of personal autos on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

C. Workers Compensation Insurance: covering all employees and volunteers as required by the State of California, with Statutory Limits, on a state-approved policy form, and Employer's Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if Consultant provides written verification that it has no employees.) D. Excess or Umbrella Liability Insurance (Over Primary): if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverage. Such policy or policies shall include a drop-down provision providing coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalfof' basis, with defense costs payable in addition to policy limits. Such insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's insurance or self-insurance shall be called upon to protect it as a named insured. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, sub-contractors or others involved in performing Services under this Agreement. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.

E. Professional Liability or Errors and Omissions Insurance, As Appropriate: written on a policy fonn coverage specifically designed to protect against acts, errors or omissions of Consultant and "Covered Professional Services" as designated in the policy and must specifically include work performed under this Agreement. The policy limit shall be no less than $2,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend.

The policy retroactive date shall be on or before the effective date of this Agreement.

F. General Conditions Pertaining to Insurance: The insurance policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, patts, or equipment furnished in connection with such work or operations.
a. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance at least as broad as one of the following ISO ongoing operations Fonns: CG 20 I 0 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the

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following ISO completed operations Forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
2) It is a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage and/or limits required in this Section 7 shall be available to the City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
3) For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 2001 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it.
4) All self-insured retentions (SIR) must be disclosed to the City for approval and shall not reduce the limits ofliability. Policies containing any SIR shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City.
5) The City reserves the right to obtain a full certified copy of any insurance policy and any endorsement.

Failure to exercise this right shall not constitute a waiver of the City's right. 6) Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. 7) Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents and subcontractors. Consultant agrees to require that all subcontractors and sub-subcontractors do likewise.
8) Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all required coverages and an additional insured endorsement to Consultant's general liability policy, shall be delivered to the City at or prior to the execution of the Agreement. 9) All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect the City's protection without the City's prior written consent.
10) The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to the City.

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11) In the event Consultant fails to obtain or maintain completed operations coverage as required by this Agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by Consultant.
12) Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VIJ, unless otherwise acceptable to the City.

9. Subcon1ract'in g: No services covered by the Agreement shall be subcontracted without the prior written consent of the City. In the event subcontracting is approved, the following shall apply:

A. Consultant shall include in all subcontracts and require of all subcontractors all insurance and indemnity requirements and provisions of the Agreement that are applicable to any subcontractor's scope of work.

Subcontractor's responsibility for defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

B. Each subcontractor shall be obligated to Consultant and the City in the same manner and to the same extent as Consultant is obligated to the City under this Agreement. If hiring a sub-subcontractor to perform any Services, the subcontractor shall include in the sub-subcontract all provisions of this Agreement including all insurance and indemnity provisions that are applicable to said sub-subcontractor's scope of work.

C. Consultant shall furnish a copy of the Agreement's insurance and indemnity provisions to any subcontractor upon request. Upon request from the City, Consultant shall provide insurance certificates and endorsements of its subcontractors.

10. Ownershi p of Work Product: Any and all work, artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, designs, specifications, drawings, diagrams, surveys, source codes, professional or technical information or data, photographs, notes, letters, emails or any original works of authorship created by Consultant or its subcontractors or subcontractors in connection with Services performed under this Agreement ("Products") shall be works for hire as defined under Title 17 of the United States Code, and all copyrights in such works are the property of City. In the event it is ever determined that any Product created by Consultant or its subcontractors, or subcontractors under this Agreement, are not works for hire under U.S. law, Consultant hereby assigns all copyrights to such Products to City. With the prior written approval of City's point of contact for the Project, Consultant may retain and use copies of such Products for reference and as documentation of its experience and capabilities. All Products shall become the property of City irrespective of where located or stored, and Consultant agrees to deliver all such documents and information to City, without charge and in whatever form it exists, on the completion of the Consultant's Services hereunder. Consultant shall have no ownership interest in such Products. All work product of Consultant under this Agreement, including written information which City will cause to be distributed for either internal or public circulation, including both preliminary and final drafts, shall be delivered to City in both printed and electronic form, or as may be specified in Exhibit A. All work product of Consultant under this Agreement, including written information which City will cause to be distributed for either internal or public circulation, including both preliminary and final drafts, shall be delivered to City in both printed and electronic form, or as may be specified in Exhibit A.

11. Permits and Licenses: Prior to execution of the Agreement the Consultant shall obtain and maintain throughout the Agreement period all licenses required by law including but not limited to a valid City of Arcata business license.

12. Conformi ty with Law and Safety: Consultant shall observe and comply with all applicable laws, ordinances, codes, regulations, and permits of. governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the scope of Services, including all provisions of the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health

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Annie & Mary Trail Project - Env. Monitoring Const. Support Page 7 of 20

Regulations, the California Building Code, the Americans with Disabilities Act, any copyright, patent, or trademark law, and all other applicable federal, state, municipal and local safety regulations, appropriate trade association safety standards, and appropriate equipment manufacturer instructions. All Services performed by Consultant must be in accordance with these laws, ordinances, codes, and regulations, including the administrative policies and guidelines of City pertaining to the work. Consultant's failure to comply with any laws, ordinances, codes, or regulations applicable to the performance of the Services hereunder shall constitute a breach of contract. In cases where standards conflict, the standard providing the highest degree of protection shall prevail.

If a death, serious personal injury, or substantial property damage occurs in connection with the performance of this Agreement, Consultant shall immediately notify City Manager by telephone. If any accident occurs in connection with this Agreement, Consultant shall promptly submit a written report to City, in such form as City may require. This report shall include the following information: (a) Name and address of the injured or deceased person(s); (b) Name and address of Consultant's subcontractor, if any; (c) Name and address of Consultant's liability insurance carrier; and (d) A detailed description of the accident, including whether any of City's equipment, tools or materials were involved.

If a release of a hazardous material, substance, or waste occurs in connection with the performance of this Agreement, Consultant shall immediately notify City Manager.

13. Confidentiality: Consultant understands and agrees that, in the performance of Services under this Agreement or in the contemplation thereof, Consultant may have access to private or confidential information that may be owned or controlled by City and that such information may contain proprietary or confidential details, the disclosure of which to third parties may be damaging to City ("Confidential Information").

Consultant shall not, either during or after the Term, disclose to any third party any Confidential Information without the prior written consent of City. If City gives Consultant written authorization to make any such disclosure, Consultant shall do so only within the limits and to the extent of that authorization. Consultant may be directed or advised by the City's General Counsel on various matters relating to the performance of the Services on the Project or on other matters pe1taining to the Project and, in such event, Consultant agrees that it will treat all communications between itself, its employees and its subcontractors as being communications which are within the attorney-client privilege.

Notwithstanding the foregoing, Consultant may disclose Confidential Information required to be disclosed under law, provided that, prior to disclosure, Consultant shall first give notice to City and make a reasonable effort to obtain a protective order requiring that City's Confidential Information not be disclosed. This exception is limited to the extent disclosure is required under law.

14. Modification, Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

15. Assignment. This Agreement is not assignable by the Consultant, either in whole or in part.

16. Audit of Records. Consultant shall maintain complete and accurate records of all payrolls, expenditures, disbursements and other cost items charged to the City or establishing the basis for an invoice, for a minimum of four years from the date of final payment to Consultant. All such records shall be clearly identifiable.

Consultant shall allow City representatives to inspect, examine, copy and audit such records during regular business hours upon 24 hours' notice.

17. Designated Representatives. Consultant and City designate the following specific individuals to act as Consultant's and City's representatives and primary contact persons with respect to the services to be performed

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Annie & Mary Trail Project - Env. Monitoring Const. Support Page 8 of 20

or furnished by Consultant and responsibilities of City under this Agreement ("Designated Representative").

Such individuals shall have authority to transmit instructions, receive information, and implement the contract on behalf of each respective party. The Designated Representative is not authorized to receive notices required under this Agreement unless identified under Section 17 below. Either party may change the individual name of the Designated Representative by written notice to the other party.

City Designated Representative:

Name: __ E=1=11=il'-'-y~S=i~n""k""h=or'""n"'------- - -- Title _ __ E_n_v_i_ro~n_m_en_t_a_l =e~r~v-'-ic~e=s~D~ir~ec~t=o~r __ _ Phone: 707-825-2163 - ----------------
Em a i 1: __ e~s~in=k=· l~1o=r~n....,@.,_c~·i-'-'ty~o=fru~·c~a=ta~.o=rc,;g.._ ___ _ Consultant Designated Representative:

Name: Christopher Wolf
Title: Business Group Lead
Phone: 415-412-2672
Email : [email protected]

18. Notices. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or cetiified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date ofreceipt, excepting that notice sent by mail shall be deemed given and received three (3) business days after the date deposited in the United States mail. Any Party hereto may at any time, by giving ten (10) days written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or communication shall be given.

Such notices or communications shall be given to the Parties at the addresses in this paragraph set forth below:

Notice to City:

Name: ---'M-'-=e_,_, rr=it=t...,_P-=e""' rr'-'y _________ _ Title: ___ C=-=it_,_y_,_M=ai=,a=<g>--=e'-'--r _________ _ Address: __ A_r_ca~t~a_C~i_ty.._H-'-a~ll ________ _
736 F Street
Arcata CA 95521
Em ai I: --'c'-'-i""ty""'11'""1 g=!r~@-=-c'""ity.,_o""'t'""-a""'rc=a=ta=·=o-'-'rg;,..._ ____ _ Fax: - -~(_70_7-)~8_22_-~8_0~18~ -------
Notice to Consultant:

Name: Christopher Wolf and Andrea Hilton
Title: ______ ________ _
Address: PO Box 1010, Eureka, CA 95502
Emai I: [email protected] and andrea.hilton.ghd.com Fax: NIA
----------------

19. Governin g Law: This Agreement and performance hereunder and all suits and special proceedings shall be construed in accordance with the laws of the State of California. In any action or proceeding that may be brought from or connected in anyway to this Agreement, the laws of the State of California shall be applicable and shall govern to the exclusion of the law any other forum. Venue shall be fixed in Humboldt County.

20. Disputes. City and Consultant agree to negotiate all disputes between them in good faith for a period of30 days from the date of notice prior to invoking any procedures of this Agreement or exercising their rights under law.

Prior to court action, the parties agree to pursue mediation as a means to settle any dispute.

21. Entire Agreement. This Agreement together with the exhibits identified below constitutes the entire Agreement between City and Consultant for the Services and supersedes all prior written or oral understandings.

22. Nondiscriminati on. During the performance of this Agreement, Consultant and its subcontractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of sex, race, religion, color, national origin, ancestry, disability, sexual orientation, medical condition, marital status, age (over 40), or denial of family-care leave, medical-care leave, or pregnancy-disability leave.

Consultant and its subcontractors shall ensure that the evaluation and treatment of their employees and

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Annie & Mary Trail Project - Env. Monitoring Const. Support Page 9 of 20

applicants for employment are free of such discrimination and harassment.

23. Severabilitv. If this Agreement in its entirety is determined by a court to be invalid or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment. Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Consultant, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

24. Survival. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason.

25. Timeliness. Time is of the essence in this Agreement. Consultant shall proceed with and complete the Services in an expeditious manner.

26. Waiver. Neither the acceptance of Consultant's work nor the payment thereof shall constitute a waiver of any provisions of this Agreement. A waiver of any breach shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.

27. Exhibits Included. The following Exhibits are attached hereto and incorporated into this Agreement:

Exhibit A: Scope of Work, Compensation
Exhibit B: Special Conditions
Exhibit C: Special Insurance Conditions
With the exception of Exhibit C, in the event of conflict between the terms and conditions of this Agreement and those within any Exhibit hereto, the terms and conditions of this Agreement shall prevail over any Exhibit hereto. In the event of conflict between the provisions contained in Section 7 of this Agreement and those in Exhibit C, if any, the Exhibit C Special Insurance Conditions shall control.

28. Attorney s Fees. Should any litigation or arbitration be commenced between the parties hereto concerning this Agreement, or the rights and duties of any party in relation thereto, the pmty prevailing in such litigation or arbitration shall be entitled, in addition to such other relief as may be granted, to a reasonable sum as and for attorney's fees in such litigation or arbitration.

29. Counterpaits. This Agreement may be executed in counterparts, each of which will be considered an original, but all of which will constitute one and the same agreement. Facsimile, portable document format (pdf), and verified electronic signatures shall be binding and considered as if an original.

PROFESSIONAL SERVICES AGREEMENT
Template: 11.19.2024
(Signatures on following page.)
Annie & Mary Trail Project - Env. Monitoring Const. Support Page 10 of 20

IN WITNESS WHEREOF, the person executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

CITY:

By: _ ~- ____ ~' ..,,,..........- '1------
-- --
Merritt Perry
City Manager
Date: _ _ O\....,_/__, 'f'----f- {----2.-: "'-----'>C-_ Danielle Allred,
Contracts and Special Projects Manager

PROFESSIONAL SERVICES AGREEMENT
Template: 11 .19.2024
Annie & Mary Trail Project - Env. Monitoring Const. Support CONSULTANT:

L__µ~
By: - ------------- Print Name: Christopher Wolf
Title: Business Group Leader
Date: 9/8/2025
Arcata Business License#: 0999

EXHIBIT "A"

SCOPE OF SERVICES AND COMPENSATION
Scope of Services:

Consultant shall provide consultation support services for environmental permit compliance monitoring during the construction phase of the Arcata Annie and Mary Trail Connectivity Project. Specifically, Consultant's environmental monitoring tasks will include:
• preconstruction surveys for nesting birds, roosting bats, and special status wildlife, • soil and groundwater management plan implementation support • wetland mitigation monitoring
• project management and coordination.

These services are more particularly described in Consultant's proposal, dated July 21, 2025, attached and incorporated herein as Exhibit "A" -Attachment 1.

Compensation:

City shall pay Consultant for the services described herein in accordance with the fee schedule portion of Consultant's proposal, attached and incorporated herein as Exhibit "A" -Attachment 2.

PROFESSIONAL SERVICES AGREEMENT
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Annie & Mary Trail Project - Env. Monitoring Const. Support Page 12 of 20

718 Third Street,
Eureka, California 95501
United States
ghd.com
July 21, 2025
Ms. Emily Sinkhorn
Environmental Services Director
City of Arcata
736 F Street
Arcata, CA 95521
EXHIBIT "A" -ATTACHMENT 1
Annie and Mary Trail Construction Phase Support
Dear Ms. Sinkhorn,
GHD has prepared this supplemental scope of services for additional services requested by the City of Arcata (City) to support the Annie and Mary Trail Project. This scope of services assumes the following:

Project construction will start mid-August 2025 and pause in mid-November 2025 (13 weeks) before recommencing mid-March 2026 and continuing through mid-November 2026 (36 weeks) for a total of 49 weeks of active construction.

Most vegetation within the grading boundary will be removed between August 16, 2025 and March 15, 2026, outside of the nesting bird season.

The Happy Valley wetland mitigation area will be constructed during 2026 and revegetation the fall/winter of 2026/2027.

Environmental clearance surveys will follow the requirements outlined in the CEQA mitigation, monitoring, and reporting program (MMRP) prepared for the project.

SCOPE OF SERVICES
GHD will provide as-requested construction period support services based on the availability of authorized budget. A general description of these anticipated services is included below. The actual services provided may vary depending on project needs, contractor characteristics, requests of the City, budget, and other factors.

Task 1 - Project Management, Meetings, and Coordination The GHD project manager will attend meetings on an as-needed basis with the City and provide project management support throughout construction.

Task 1 Deliverables
Meeting agendas and minutes, as required
➔ The Power of Commitment
Annie & Mary Trail Project - Env. Monitoring Const. Support GHD Pty Ltd PA§IN13BdJOBl488 373

EXHIBIT "A" -ATTACHMENT 1
Task 2 - Environmental Compliance Support
Task 2.1- 2.3 Preconstruction Surveys for Nesting Birds, Roosting Bats, and Special Status Wildlife GHD will provide a qualified biologist(s) to conduct preconstruction surveys for special status wildlife species including northern red-legged frog, foothill yellow legged frog, northwestern pond turtle, roosting bats, and nesting migratory bird species as-needed throughout the construction phase of the Project. If active bird nests are detected during preconstruction surveys, they will be regularly monitored until nesting activity ceases. If suspected bat roosts are detected during preconstruction surveys, follow-up emergent bat surveys will be conducted to confirm roosting status. If occupied suitable habitat for special status reptiles and amphibians is detected during preconstruction surveys, relocations of sensitive species will be conducted as necessary.

Qualified biologist(s) will follow survey guidance from the Environmental Protection Actions detailed in the MMRP. Methods and results from each survey and recommendations to protect identified sensitive resources will be reported to appropriate project personnel and documented with a technical memorandum for compliance records.

Task 2. 1- 2.3 Deliverables
Up to five preconstruction surveys for nesting birds, roosting bats, and special status wildlife documented by technical memoranda (one per survey). Technical memoranda will be developed only if findings are positive. Email documentation will be provided if findings are entirely negative.

As-needed active nest monitoring between February 1 and August 31.

Up to four emergent bat surveys as needed to confirm suspected roosting status.

Up to three as-needed amphibian and/or reptile relocation events.

Task 2.4 Soil and Groundwater Management Plan Implementation Support GHD will prepare an addendum to the SGMP if warranted based on future sampling results. GHD will assist the city with overseeing that contractor's implementation of the Soil and Groundwater Management Plan (SGMP).

Work will include the development of an addendum that will be attached to the SGMP following receipt of the soil sampling analytical results for the remainder of the polycyclic aromatic hydrocarbon (PAH) and metals analyses.

Task 2.3 Deliverables
SGMP Addendum for PAH and metals results.

As-requested support on a time and materials basis not to exceed the Task 2.4 allowance shown in the attached 10-H format fee schedule
Task 3 - Year 3 Happy Valley Wetland and Other Waters Mitigation Monitoring A GHD wetland scientist(s) will conduct Year-3 monitoring and reporting consistent with the monitoring section of the Project's Final HMMP. Year-3 monitoring includes a baseline quantitative summary of the Happy Valley mitigation site and a brief qualitative summary of conditions as compared to Year-1. Results from Year-3 monitoring of the Happy Valley mitigation site will be compared to Year-1, supported by photos.

Happy Valley Wetland Mitigation Monitoring
A GHD wetland scientist(s) will quantitatively conduct monitoring and reporting consistent with monitoring requirements and vegetation success criteria documented in Section 5 of the Final HMMP. In addition, the report will document comparative updates and trends relative to the Year-1 establishment monitoring event conducted by the City. Recommendations for adaptive management will be provided directly to the City and will be integrated into the final reporting document as desired.

Quantitative monitoring and reporting will include:

Annie & Mary Trail Project - Env. Monitoring Const. Support Ghd.com I Annie and Mary Trail Construct;o1:1g'@8f4 ~rirort 2

EXHIBIT "A" -ATTACHMENT 1
• Quantitative assessment of success criteria (in HMMP) for wetland mitigation area; and • Monitoring methodology and data summary.

Qualitative monitoring and reporting will include:
• Notation of distinctive pattern of plant die-off and overall plant survival compared to planted species and quantities from Year-1 documentation of mitigation; • Mitigation site plantings' overall vigor and health and recommendations for corrective action if the site is observed to be failing;
• Notable encroachment of non-native species into the mitigation area; • Removal of non-native species from the mitigation area and documentation of other maintenance activities, if any;
• Captioned photographs; and
• Recommended adaptative management and stewardship considerations.

Results of both quantitative and qualitative monitoring in Year-3 at the Happy Valley mitigation site will be included in one report summary (template provided by City) for the City to use as a standalone report or to be combined with results of Others Water monitoring event summaries that the City will produce.

Task 3 Deliverables
Draft and final monitoring report for Year-3 monitoring events Task 3 Assumptions
The details of monitoring requirements outlined in this scope are based on the draft second revision of the Project HMMP ("Rev2"). Details of monitoring commitments may change based on final NCRWQCB approval of the finalized HMMP, which has yet to occur.

The City will conduct Year-1 monitoring for each mitigation site as outlined in the HMMP and will provide GHD with necessary information to complete Year-3 monitoring, including the draft Year-1 report template developed for Year-1 reporting and established photo point GPS locations and "before" photos.

Up to two rounds of City comments will be addressed between the draft and final report.

If mitigation success must be demonstrated in Year-3 based on results of quantitative monitoring, additional scope and fee may be developed to provide a separate site analysis to document wetland soil and/or hydrology indicators supporting three-parameter development and incorporate results into Year-3 monitoring report.

If mitigation success is demonstrated in Year-3, then the City will engage agency personnel to close out the Project.

Up to one round of agency (NCRWQCB) comments will be addressed after final report submittal.

The following tasks are not included in the scope and fee estimate:
• Monitoring of Other Waters mitigation sites, re-created wetland ditches, or SNC mitigation sites • Agency correspondence for reports and results contained therein • Additional site analyses to document wetland parameters (i.e., hydrology indicators) outside of summer season vegetation monitoring
• Submittal of request to close out Project monitoring with agencies, pending results of Year-3 monitoring
Annie & Mary Trail Project - Env. Monitoring Const. Support Ghd.com I Annie and Mary Trail ConstructfDE1!5'@af§ !&ff!ll9rt 3

EXHIBIT "A" -ATTACHMENT 1

ASSUMPTIONS AND EXCLUSIONS
This scope of services is based on the tasks described above which are anticipated for the project, and the following assumptions:

All deliverables will be provided as electronic PDFs unless otherwise requested by the City; The City is responsible for the overall construction management and inspection and will provide a RE and construction inspectors for the project. GHD will supplement the City's team and provide as-requested support services to assist the City;
The City will be responsible for labor compliance oversight and documentation, including but not limited to employee interviews, reviewing certified payrolls, and checking prevailing wage rates; The City will be responsible for preparation of Caltrans Reimbursement Requests, Notice of Completion, Final Reports and Expenditures, and other documentation not identified in the above scope. Participation in Caltrans or FHWA audits is not included;
Construction staking/layout, materials testing, and geotechnical engineering, observation and inspection is not included;
GHD assumes the City will complete required pre- and post-construction notifications to permitting agencies as described in the project's permit documents. This scope does not include post-construction wetland monitoring and reporting services except where detailed in Task 4 above; The contractor is responsible for construction means and methods, and site safety; GHD will provide support services as-requested by the City up to the authorized budget amount; and Should additional services not identified in this scope be request or required, they can be provided as budget allows, or through a budget amendment.

COMPENSATION
The fee has been developed in the required 10-H format. GHD will provide the services outline in the above scope on a time and materials, as-requested basis, up to the budgeted amount. The services required to complete the project may be different than those identified in the tasks above and will depend on the involvement and requests by the City, other agencies, as well as actual field conditions, contractor characteristics and other factors. GHD will provide construction period support services as requested by the City up to the authorized budget amount. Should the effort to complete requested services exceed the budgeted amount, a budget amendment would be required.

GHD looks forward to continuing to support the City with this project. Please contact me if you have any questions or would like to meet to discuss the information contained in this proposal.

Regards,
Andrea Hilton
Sr. Environmental Planner
707 -267 -2262
[email protected]
Annie & Mary Trail Project - Env. Monitoring Const. Support Ghd.com I Annie and Mary Trail Construct;o~g't!l8fB ~roort 4

City of Arcata
B Annie and Mary Trail Project
liiiiiill Construction-phase Support
18-Jun-25
Task Class>>
Hourty Rate (Year 1)»
Task 1: Proiect Manaaernent
Task 1 - Project ManaQement. Meetings and Coordinatior
Total Hours
Total Cost
Task 2: Survey and Base Mapping

2.1 -Bat Emeraence Survevs

2.2 - Nestina Bird Survevs

2.3 - Froq and Turtle Relocations

2.4- SGMP Implementation Support
Task 2: Total Hours
Task 2: Total Cost
Task 3: Post-Construction MonitorinQ
3 - Year 3 Haopv vanev Monitonna
Task 3: Total Hours
Task 3: Total Cost
Anticipated Salary Increases

TOTAL HOURS

TOTAL FEES
A004-
A0D3 - Senior Technical
Tech Director 3 Director 1
$286.31 $266.25
.i 1 50
4 I 50
S1 ,145.22 I S13,312.40
2 2
2 2
0 8
SO.OD 52, 129.98
8 0 8
$0.00 $2,129.98
4 66
$1,145.22 $17,572.37
EXHIBIT "A" -ATTACHMENT 2
ADOSTechnical AD06 • Senior AD07 - Senior ADOSDirector 2 Professional 1 Professional 2 Professional 1 $240.38 $199.41 $174.84 $151.88
I I
0 I 0 0 D I
SO.OD I $0.00 SO.DO so.oo I
12 95 10
24 80
80 D 131 10
$19,230.44 $0.00 $22,903.77 $1 ,51 8.83
55 6
0 0 55 6
$0,00 $0.00 $9,616.09 $911.30
80 0 186 16
$19,230.44 $0.00 $32,519.86 $2,430.13
Annie & Mary Trail Project - Env. Monitoring Const. Support D008-D010 -
A009. Project Total GH D Fees SHN ODC's (Local Totals Professional 2_ Support 4 Mileage) $138.55 $118.66
I 15 S-t5237.57 o S42.00 I S16.279.57
0 I 15 I
SO.DO I S1.779.95 $16,237.S7 SD.OD S42.0D I 516,279,57
12 S4.293,13 S42,00 £4,335. 13
80 $29 744 76 s-, 029 00 530-773.76
24 $8,053_76 $42-00 SB,095,76
$79_762.94 5105_00 S19_867.94
116 D
$16,071.55 $0.00 $61,854.58 $0.00 $1,218.00 S63,072.58
512,667 -37 S42,00 S12-699.37
0 D
$0.00 $0.00 $12.657.37 $0.00 $42.00 S12,699.37
$3 478,10 $3,478.10
116 15
$16,071 .55 $1,779.95 $94,227.62 $0.00 $1,512.00 $95,739.62

Note: Mark-ups are Not Allowed
Consultant: ..,G"'H"'D'-"-ln'"'c"". ---,--....,,... Project: Construction-phase Support

DIRECT LABOR
Classlficatlon/Tltle
A001 - Senior Tech Director 1
A002 - Senior Tech Director 2
A003 - Senior Tech Di rector 3
A004 - Technical Director 1
ADOS - Technical Director 2
A006 - Senior Professional 1
A007 - Senior Professional 2
A008 - Professional 1
A009 - Professional 2
A010 - Professional 3
A011 - Vacationer /Intern
B001 - Lead Design Technician 1
B002 - Lead Design Technician 2
B003 - Lead Design Technician 3
B004 - Sr Design Technician 1
BOOS - Sr Design Technician 2
B006 - Design Technician 1
B007 - Design Technician 2
B008 - Drafting /Design 1
B009 - Drafting /Design 2
B010 - Drafting /Design 3
B011 - Drafting /Design 4
B012 - Intern Drafting /Design
0008-0010 - Project Support 4
Total Hours
Annie & Mary Trail Project - Env Monitoring Const Support EXHIBIT "A" -ATTACHMENT 2

COST PROPOSAL
City of Arcata
Annie and Mary Trail Project
0 X Prime Consultanl □ Subconsultant □ 2"' Tier Subconsultant Date: 6/18/2025
Name hours Actual or Ave. Total Hourly Rate
TBD 0 $103 13 $0.00
TBD 0 $92 48 $0 00
TBD 4 $90 93 $363 70
TBD 66 $84 56 $5,580 63
TBD 80 $76 34 $6,107 20
TBD 0 $63 33 $0 00
TBD 186 $55 53 $10,327 65
TBD 16 $48 24 $771 76
TBD 116 $44 0CJ $5,10400
TBD 0 $40 53 $0 00
TBD 0 $24 67 $0 00
TBD 0 $86 19 $0 00
TBD 0 $77 17 $0 00
TBD 0 $65 48 $0 00
TBD 0 $59 47 $0 00
TBD 0 $53 99 $0 00
TBD 0 $48 94 $0 00
TBD 0 $42 23 $0 00
TBD 0 $37 95 $0 00
TBD 0 $33 25 $0 00
TBD 0 $42 22 $0 00
TBD 0 $27 57 $0 00
TBD 0 $26 07 $0 00
TBD 15 $37 69 $565 28
483

EXHIBIT "A" - ATTACHMENT 2

LABOR COSTS
a) Subtotal Direct Labor Costs $28,820 22
b) Anlicipaled Salary Increases $1,104.57
c) TOTAL DIRECT LABOR COSTS [(a)+ (b)] ___ ___ $2_9~,9_2_4_79_

INDIRECT COSTS
d) Fringe Benefits (Rate:
f) Overhead
h) General and Adminislrative

28.09%
(Rale:
(Rate:
e) Total Fringe Benefits ((c) x (d)] ____ s_a~,4~0_5._8~7 14S.i2% ) g) Overhead [(c) x (f)] __ --"S""4°' 3.!S"-'0'-=6'--' .4c=,0 0,000.% ) i) Gen & Admin ((c) x (h)) ______ s_o_.oo __
ii Total Indirect Costs [(e) + (g) + (i)] _____ -'552='-'0-'12"',"' 27'-- FIXED FEE Fixed Fee: 15 00% k) TOTAL FIXED FEE ((c) + (j)] x fixed fee $12.290,56 ---------- s I) CONSULT ANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE Add additional pages if necessary Description of Item Quanll!Y Unltlsl Unit Cost Total
Mileaqe 2160 Mile $0 700 $1 ,512.00
I) TOTAL OTHER DIRECT COSTS ______ $_1~,5_1_2-' ,o_o
m SUBCONSUL TANTS' COSTS Add additional
Sutic'Onsl.Jrtant 5: S1-!N S0.00
m)TOTALSUBCONSULTANTS'COSTS ________ $0_ 00_
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSUL TANTS [(l)+(m)] ______ $_1~,5_1_2._0_0 TOTAL COST [(c) + (j) + (k) + (n)] _____ $_95~,7_3_9_62_

ANTICIPATED SALARY INCREASES

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Sublolal
per Casi Proposal
$28,820 22
Total Hours
per Casi Proposal
483
Avg Hourly
Rate
$59.67

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation%) Avg Hourly Rate Proposed Escalation
Year 1 $59.67 30%
Year2 $61 46 30%
Year3 $63 30 + 30%
Year4 $65 20 30%

3. Calculate estimated hours per year (Multiply estimate% each year by total hours) Estimated% Total Hours
Completed Each Year per Casi Proposal
Year 1 20 00% 483 0
Year 2 65 00% 483 0
Year3 000% 483 0
Year4 0 00% 483 0
Year5 1500% 4830
Total 100% Total
$61 46
$63 30
$65 20
$6716
Tolal Hours
per Year
966
3140
00 00
725
483.0

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Eslimated hours Cost per Year (calculated above) (calculated above) Year1 $5967 97 $5,764 04
Year2 $61 46 314 $19,29513
Year3 $63 30 0 $0,00
Year4 $65 20 0 $0,00
Year5 $6716 72 $4,865 61
Total Direct Labor Casi with Escalation $29,924 79
Direct Labor Sublolal before Escalation $28,820 22
Estimated total of Direct Labor Salary Increase $1,104.67 Annie & Mary Trail Project - Env. Monitoring Const. Support 5 Year Con tract
Duration
Year 1 Avg Hourly Rate
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
Year 4 Avg Hourly Rale
Year 5 Avg Hourly Rate
Estimated Hours Year 1
Estimated Hours Year 2
Estimated Hours Year 3
Estimated Hours Year 4
Eslimaled Hours Year 5
Estimaled Hours Year 1
Estimated Hours Year 2
Estimated Hours Year 3
Estimated Hours Year 4
Estimated Hours Year 5

EXHIBIT "A" - ATTACHMENT 2
Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on lhe cosl proposal(s) in this contract are actual, reasonable, allowable, and allocable to lhe contract in accordance with the contract terms and the following requirements:
1 Generally Accepted Accounling Principles (GAAP)

2. Terms and conditions of lhe contract

3. TIi ie 23 United Stales Code Section 1 ·12 - Letting of Contracts

4. 48 Code of Federal Regulations Parl·31 - Conlract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code or Federal Regulations Part 9904 - Cost Aoc:ountlr,g Standards Board (when applicable) All costs must be applied consistently and fairly Lo all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and stale requirements , Costs that are non compliant wilh lhe federal and slate requirements are not eligible for reimbursement, Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsuttanl Certifying:

Name: TIiie •: Vice President
Signature:
r I
[email protected]
Date of Certification (mm/dd/yyyy):

Email: Phone Number: 707-443-B326
Address: 718 Third Street, Eureka CA 95501
•An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent. who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is prov id!no under the proposed contract Survey, Geotechnical, Engineering, Environmental Permit, Right-of-Way, and related services Annie & Mary Trail Project - Env. Monitoring Const Support 6/16/2025

718 Third Street,
Eureka, California 95501
United States
ghd.com
The Power of Commitment
GHD Pty Ltd | ABN 39 008 488 373

September 08, 2025
Ms. Emily Sinkhorn
Environmental Services Director
City of Arcata
736 F Street
Arcata, CA 95521
Annie and Mary Trail Construction Phase Support – Modification 1 Dear Ms. Sinkhorn,
GHD has prepared this supplemental scope of services for additional services requested by the City of Arcata (City) to support the Annie and Mary Trail Project. The assumptions, terms, and conditions of the prime agreement approved by the City Council in August 2025 remain applicable.

SCOPE OF SERVICES
GHD will provide as-requested construction period support services on a time and materials basis based on the availability of authorized budget. A general description of these anticipated services is included below. The actual services provided may vary depending on project needs, contractor characteristics, requests of the City, budget, and other factors.

Task 4 – As-Needed Construction Phase Support Services
GHD teaming partner SHN will provide as-needed construction phase support services for the Annie & Mary Trail project. The support services will include internal administrative and project management services requested by the City. SHN may provide the following as-requested construction engineering support services for the project:
– General correspondence with the City’s Resident Engineer (RE) and Construction Inspector, – General engineering consultation and support,
– Assist with review of material submittals and shop drawings, – Conduct site visits to review specific construction items, – Project closeout support (final walkthrough and punch list), – Geotechnical support;
– Materials testing and special inspection (MTSI); and
– Supplemental onsite construction inspection.

During construction, GHD will coordinate with the City and SHN, monitor the task expenditures and budget, and provide monthly invoicing. In addition, the GHD botanist will be available to provide advisory services to support revegetation, planting, seed mixes, and related design details. MTSI services for the project may include compaction testing, concrete sampling and compressive strength laboratory testing, and/or paving inspections.

Task 4 Deliverables
– Deliverables will vary, depending on the support services requested by the City throughout the construction of the project.

Ghd.com | Annie and Mary Trail Construction Phase Support – Modification 1 2 Task 4 Limitations
SHN’s ability to accept construction support tasks requested by the City will depend on our availability and capacity at the time of the request. While we will endeavor to assist when requested, SHN is not under obligation to provide support on all requests. A letter of conformance or written correspondence from SHN indicating the project was constructed in accordance with the recommendations in our geotechnical report is not included in this scope of work

ASSUMPTIONS AND EXCLUSIONS
This scope of services is based on the tasks described above which are anticipated for the project, and the following assumptions:
– All deliverables will be provided as electronic PDFs unless otherwise requested by the City; – The City is responsible for the overall construction management and inspection and will provide a RE and construction inspectors for the project. GHD will supplement the City’s team and provide as-requested support services to assist the City;
– The City will be responsible for labor compliance oversight and documentation, including but not limited to employee interviews, reviewing certified payrolls, and checking prevailing wage rates; – The City will be responsible for preparation of Caltrans Reimbursement Requests, Notice of Completion, Final Reports and Expenditures, and other documentation not identified in the above scope. Participation in Caltrans or FHWA audits is not included;
– Construction staking/layout, observation, and inspection is not included; – GHD assumes the City will complete required pre- and post-construction notifications to permitting agencies as described in the project’s permit documents. This scope does not include post-construction wetland monitoring and reporting services except where detailed in Task 4 above; – The contractor is responsible for construction means and methods, and site safety; – The GHD team will provide support services as requested by the City up to the authorized budget amount; and
– Should additional services not identified in this scope be request or required, they can be provided as budget allows, or through a budget amendment.

COMPENSATION
GHD and teaming partner SHN will provide the services outline in the above scope on a time and materials, asrequested basis, up to the budgeted amount. The services required to complete the project may be different than those identified in the tasks above and will depend on the involvement and requests by the City, other agencies, as well as actual field conditions, contractor characteristics and other factors. GHD will provide construction period support services as requested by the City up to the authorized budget amount. Should the effort to complete requested services exceed the budgeted amount, a budget amendment would be required.

Ghd.com | Annie and Mary Trail Construction Phase Support – Modification 1 3 Table 1 Fee Summary
Agreement Amount
Prime Construction-Phase Support Agreement $95,739.62
Modification 1 $86,681.60
New Total $182,421.22
GHD looks forward to continuing to support the City with this project. Please contact me if you have any questions or would like to meet to discuss the information contained in this proposal.

Regards,
Andrea Hilton
Sr. Environmental Planner
707-267-2262
[email protected]
Andrea Hilton
Sr. Environmental Planner
707-267-2262
[email protected]

City of Arcata
Annie and Mary Trail Project
Construction-phase Support
8-Sep-25
PD/BGL
Andrea and
Stephen
Mindi and
Jordan Kolby and Miles Jesse Lopez Christian
Class>> A003 - Senior
Tech Director 3
A004 -
Technical
Director 1
A005 -
Technical
Director 2
A006 - Senior
Professional 1
A007 - Senior
Professional 2
A008 -
Professional 1
A009 -
Professional 2
D008-D010 -
Project
Support 4
Hourly Rate (Year 1)>> $286.31 $266.25 $240.38 $199.41 $174.84 $151.88 $138.55 $118.66 4 60 20 6 $21,328.84 $64,484.85 $210.00 $86,023.69
4 60 0 0 20 0 0 6
$1,145.22 $15,974.88 $0.00 $0.00 $3,496.76 $0.00 $0.00 $711.98 $21,328.84 $64,484.85 $210.00 $86,023.69 $447.91 $447.91
4 60 0 0 20 0 0 6
$1,145.22 $15,974.88 $0.00 $0.00 $3,496.76 $0.00 $0.00 $711.98 $21,776.75 $64,484.85 $420.00 $86,681.60 Note: Hourly rates to be based on Indirect Cost Rate (ICR) procedures [Billing rate= actual hourly rate * (1+ ICR) * (1+ Fee)] Totals Total GHD
Fees
Task 4 – As-Needed Construction Phase Support Services
ODC's (Local
Mileage) Task

TOTAL FEES
Anticipated Salary Increases

TOTAL HOURS
SHN
Task 4: As-Needed Construction Phase Support Serivces
Total Hours
Total Cost

Note: Mark-ups are Not Allowed X Prime Consultant ☐ Subconsultant ☐ 2nd Tier Subconsultant Consultant: GHD Inc.

Project: Construction-phase Support Date: 9/8/2025

DIRECT LABOR
hours Actual or Ave.

Hourly Rate Total
0 $103.13 $0.00
0 $92.48 $0.00
4 $90.93 $363.70
60 $84.56 $5,073.30
0 $76.34 $0.00
0 $63.33 $0.00
20 $55.53 $1,110.50
0 $48.24 $0.00
0 $44.00 $0.00
0 $40.53 $0.00
0 $24.67 $0.00
0 $86.19 $0.00
0 $77.17 $0.00
0 $65.48 $0.00
0 $59.47 $0.00
0 $53.99 $0.00
0 $48.94 $0.00
0 $42.23 $0.00
0 $37.95 $0.00
0 $33.25 $0.00
0 $42.22 $0.00
0 $27.57 $0.00
0 $26.07 $0.00
6 $37.69 $226.11
90 B010 - Drafting /Design 3 TBD
B011 - Drafting /Design 4 TBD
B012 - Intern Drafting /Design TBD
TBD
City of Arcata
Annie and Mary Trail Project
TBD
TBD
TBD
TBD
B009 - Drafting /Design 2
B008 - Drafting /Design 1
B004 - Sr Design Technician 1
TBD
A004 - Technical Director 1 TBD
A011 - Vacationer /Intern TBD
A006 - Senior Professional 1
TBD
TBD
A007 - Senior Professional 2 TBD
A008 - Professional 1 TBD
A009 - Professional 2 TBD
A005 - Technical Director 2
TBD
B005 - Sr Design Technician 2 TBD
Total Hours
B006 - Design Technician 1
B007 - Design Technician 2
TBD

COST PROPOSAL
A001 - Senior Tech Director 1 TBD
A002 - Senior Tech Director 2
A003 - Senior Tech Director 3 TBD
Classification/Title Name
D008-D010 - Project Support 4
A010 - Professional 3
B001 - Lead Design Technician 1 TBD
B002 - Lead Design Technician 2 TBD
B003 - Lead Design Technician 3 TBD
1 of 3

LABOR COSTS
a) Subtotal Direct Labor Costs $6,773.61
b) Anticipated Salary Increases $142.25
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $6,915.86

INDIRECT COSTS
d) Fringe Benefits (Rate: 28.09% ) e) Total Fringe Benefits [(c) x (d)] $1,942.66 f) Overhead (Rate: 145.72% ) g) Overhead [(c) x (f)] $10,077.79 h) General and Administrative (Rate: 0.000% ) i) Gen & Admin [(c) x (h)] $0.00 j) Total Indirect Costs [(e) + (g) + (i)] $12,020.45
FIXED FEE Fixed Fee: 15.00% k) TOTAL FIXED FEE [(c) + (j)] x fixed fee $2,840.45 S
l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit(s) Unit Cost Total
71 Mile $0.700 $420.00
l) TOTAL OTHER DIRECT COSTS $420.00
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 5: SHN $64,484.85
m) TOTALSUBCONSULTANTS’ COSTS $64,484.85
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] $64,904.85 TOTAL COST [(c) + (j) + (k) + (n)] $86,681.60

ANTICIPATED SALARY INCREASES

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$6,773.61 = $75.26 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $75.26 + = $77.52 Year 2 Avg Hourly Rate
Year 2 $77.52 + = $79.85 Year 3 Avg Hourly Rate
Year 3 $79.85 + = $82.24 Year 4 Avg Hourly Rate
Year 4 $82.24 + = $84.71 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 30.00% * = 27.0 Estimated Hours Year 1
Year 2 70.00% * = 63.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Total 100% = 90.0
Year 1 $75.26 * = $2,032.08 Estimated Hours Year 1
Year 2 $77.52 * = $4,883.77 Estimated Hours Year 2
Year 3 $79.85 * = $0.00 Estimated Hours Year 3
Year 4 $82.24 * = $0.00 Estimated Hours Year 4
Year 5 $84.71 * = $0.00 Estimated Hours Year 5
= $6,915.86
= $6,773.61
= $142.25
Direct Labor Subtotal
Estimated total of Direct Labor Salary Increase
Total Direct Labor Cost with Escalation

90.0 Total

90.0 90.0

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) 90 90.0
Total Hours

3.0%

90.0 3.0%
Direct Labor Subtotal before Escalation
(calculated above)

3.0%

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) 0 Proposed Escalation
Estimated %
Completed Each Year per Cost Proposal

3.0%
per Cost Proposal per Cost Proposal
Description of Item
Mileage
Total Hours
0 27
0 63

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year (calculated above) 2 of 3

Certification of Direct Costs:

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

1. Generally Accepted Accounting Principles (GAAP)

2. Terms and conditions of the contract

3. Title 23 United States Code Section 112 - Letting of Contracts

4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures

5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service

6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Prime Consultant or Subconsultant Certifying:

Name: Josh Wolf Title *:

Signature: Date of Certification (mm/dd/yyyy):
9/8/2025
Email: Phone Number: 707-443-8326
Address: 718 Third Street, Eureka CA 95501
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.

List services the consultant is providing under the proposed contract:

Engineering Support, Environmental Services, and related services.

Vice President
[email protected]
3 of 3

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date 8/20/2025

DIRECT LABOR
Hours Actual Hourly
Rate Total
16 $76.00 $1,216.00
20 $54.62 $1,092.40
20 $41.82 $836.40
Staff Engineer 20 $42.08 $841.60
Construction Observer** 20 $82.97 $1,659.40
Construction Observer** 20 $84.66 $1,693.20
Construction Observer** 15 $77.37 $1,160.55
4 $33.57 $134.28
15 $43.11 $646.65
LABOR COSTS Total Hours 150
a) Subtotal Direct Labor Costs $9,280.48
b) Anticipated Salary Increases (see page 2 for calculation) $162.41 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $9,442.89

INDIRECT COSTS
d) Fringe Benefits (Rate: 74.60% ) e) Total Fringe Benefits [(c) x (d)] $7,044.39 f) Overhead (Rate: 70.04% ) g) Overhead [(c) x (f)] $6,613.80 h) General and Administrative (Rate: 34.90% ) i) Gen & Admin [(c) x (h)] $3,295.57 j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $16,953.76
FIXED FEE (Rate: 10.00% ) k) TOTAL FIXED FEE [(c) + (j)] x (q)] $2,639.67 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
mi $ 0.700 $140.00
$140.00
$140.00
TOTAL COST [(c) + (j) + (k) + (n)] $29,176.32
m) TOTAL SUBCONSULTANTS’ COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] NOTES:

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

Project Manager/Project Geologist* Alyssa Troia
l) TOTAL OTHER DIRECT COSTS
Anson Call
Mileage Costs 200
Arcata Annie & Mary Trail Connectivity Project
Description of Item Quantity
Technical Writer Allison Edrington
Jordan Ludtke
Staff Engineer Kyle Reese
Classification/Title Name
Principal Civil Engineer* Jared O'Barr
Project Engineer Jordan Ludtke
Cole Collings
Kyle Reese
EXHIBIT 10-H1 COST PROPOSAL Page 1 OF 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CONSTRUCTION PHASE - Engineering (SHN Task 1 )
SHN Consulting Engineers & Geologist, Inc.

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$9,280.48 = $61.87 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $61.87 + = $64.04 Year 2 Avg Hourly Rate
Year 2 $64.04 + = $66.28 Year 3 Avg Hourly Rate
Year 3 $66.28 + = $68.60 Year 4 Avg Hourly Rate
Year 4 $68.60 + = $71.00 Year 5 Avg Hourly Rate
Year 5 $71.00 + = $73.48 Year 6 Avg Hourly Rate
Year 6 $73.48 + = $76.05 Year 7 Avg Hourly Rate
Total Hours
per Year
Year 1 50.00% * = 75.0 Estimated Hours Year 1
Year 2 50.00% * = 75.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Year 6 0.00% * = 0.0 Estimated Hours Year 6
Total 100% = 150.0
Year 1 $61.87 * = $4,640.24 Estimated Hours Year 1
Year 2 $64.04 * = $4,802.65 Estimated Hours Year 2
Year 3 $66.28 * = $0.00 Estimated Hours Year 3
Year 4 $68.60 * = $0.00 Estimated Hours Year 4
Year 5 $71.00 * = $0.00 Estimated Hours Year 5
Year 6 $73.48 * = $0.00 Estimated Hours Year 6
= $9,442.89
= $9,280.48
= $162.41 Transfer to Page 1

0.0 Total

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year (calculated above) (calculated above)

75.0 75.0

0.0 0.0

0.0 Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
NOTES:

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided. 150.0

3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
150.0
150.0
150.0
150.0
150.0
150

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation

3.5%

3.5%

3.5%

3.5%

3.5%

3.5%
per Cost Proposal per Cost Proposal
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Direct Labor Subtotal Total Hours

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date 9/5/2025

DIRECT LABOR
Hours Actual Hourly
Rate Total
18 $82.00 $1,476.00
2 $64.14 $128.28
1 $43.11 $43.11
LABOR COSTS Total Hours 21
a) Subtotal Direct Labor Costs $1,647.39
b) Anticipated Salary Increases (see page 2 for calculation) $28.83 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $1,676.22

INDIRECT COSTS
d) Fringe Benefits (Rate: 74.60% ) e) Total Fringe Benefits [(c) x (d)] $1,250.46 f) Overhead (Rate: 70.04% ) g) Overhead [(c) x (f)] $1,174.02 h) General and Administrative (Rate: 34.90% ) i) Gen & Admin [(c) x (h)] $585.00 j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $3,009.48
FIXED FEE (Rate: 10.00% ) k) TOTAL FIXED FEE [(c) + (j)] x (q)] $468.57 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
mi $ 0.700 $154.00
$154.00
$154.00
TOTAL COST [(c) + (j) + (k) + (n)] $5,308.27

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$1,647.39 = $78.45 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $78.45 + = $81.19 Year 2 Avg Hourly Rate
Year 2 $81.19 + = $84.03 Year 3 Avg Hourly Rate
Project Manager/Project Geologist* Alyssa Troia

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation

3.5%

3.5%
21 n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] NOTES:

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany.

EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
m) TOTAL SUBCONSULTANTS’ COSTS
Description of Item Quantity
Mileage Costs 220
l) TOTAL OTHER DIRECT COSTS
Classification/Title Name
Senior Engineering Geologist Gary Simpson
Senior Geotechnical Engineer John Dailey
Arcata Annie & Mary Trail Connectivity Project
EXHIBIT 10-H1 COST PROPOSAL Page 1 OF 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CONSTRUCTION PHASE - Geotechnical - SHN Task 2)
SHN Consulting Engineers & Geologist, Inc.

Year 3 $84.03 + = $86.98 Year 4 Avg Hourly Rate
Year 4 $86.98 + = $90.02 Year 5 Avg Hourly Rate
Year 5 $90.02 + = $93.17 Year 6 Avg Hourly Rate
Year 6 $93.17 + = $96.43 Year 7 Avg Hourly Rate
Total Hours
per Year
Year 1 50.00% * = 10.5 Estimated Hours Year 1
Year 2 50.00% * = 10.5 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Year 6 0.00% * = 0.0 Estimated Hours Year 6
Total 100% = 21.0
Year 1 $78.45 * = $823.70 Estimated Hours Year 1
Year 2 $81.19 * = $852.52 Estimated Hours Year 2
Year 3 $84.03 * = $0.00 Estimated Hours Year 3
Year 4 $86.98 * = $0.00 Estimated Hours Year 4
Year 5 $90.02 * = $0.00 Estimated Hours Year 5
Year 6 $93.17 * = $0.00 Estimated Hours Year 6
= $1,676.22
= $1,647.39
= $28.83 Transfer to Page 1
Certification of Direct Costs:
1 Generally Accepted Accounting Principles (GAAP)
2 Terms and conditions of the contract
3 Title 23 United States Code Section 112 - Letting of Contracts 4 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 5 6 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).

Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
NOTES:

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

Exhibit 10-H1 Cost Proposal Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.

0.0 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year (calculated above) (calculated above)

10.5 10.5

0.0 0.0

0.0 Total
Estimated % Total Hours
Completed Each Year per Cost Proposal

21.0 21.0

21.0 21.0

21.0 21.0

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

3.5%

3.5%

3.5%

3.5%

Local Assistance Procedures Manual Exhibit 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date 9/5/2025

DIRECT LABOR
Hours Actual Hourly
Rate Total
6 $37.88 $227.28
Special Inspector Zack Arnold 6 $27.49 $164.94
Lab Administration 4 $31.80 $127.20
Lab Administration Kendall Wieman 4 $32.86 $131.44
Special Inspector-Group 3** 30 $68.16 $2,044.80
Special Inspector-Group 4** 24 $62.19 $1,492.56
Special Inspector-Group 3** 30 $78.28 $2,348.40
Special Inspector-Group 4** Zack Arnold 24 $72.31 $1,735.44 8 $43.11 $344.88
LABOR COSTS Total Hours 136
a) Subtotal Direct Labor Costs $8,616.94
b) Anticipated Salary Increases (see page 2 for calculation) $150.80 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $8,767.74

INDIRECT COSTS
d) Fringe Benefits (Rate: 74.60% ) e) Total Fringe Benefits [(c) x (d)] $6,540.73 f) Overhead (Rate: 70.04% ) g) Overhead [(c) x (f)] $6,140.92 h) General and Administrative (Rate: 34.90% ) i) Gen & Admin [(c) x (h)] $3,059.94 j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $15,741.59
FIXED FEE (Rate: 10.00% ) k) TOTAL FIXED FEE [(c) + (j)] x (q)] $2,450.93 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
test $325 $1,950
day $100 $800
test $150 $150
mi $0.70 $140.00
$3,040.00
$3,040.00
TOTAL COST [(c) + (j) + (k) + (n)] $30,000.26

1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3
NOTES:

1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).

All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.

2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.

3. Anticipated salary increases calculation (page 2) must accompany. n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l)+(m)] (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS Compaction Curve
Rice Specific Gravity 1
6 Nuclear Density Gauge 8
l) TOTAL OTHER DIRECT COSTS
m) TOTAL SUBCONSULTANTS’ COSTS
Project Manager/Project Geologist* Alyssa Troia
Description of Item Quantity
Anson Call
Zach Arnold
Classification/Title Name
Mileage Costs 200
Arcata Annie & Mary Trail Connectivity Project
Senior Special Inspector Anson Call
Kelsee Holland
Anson Call
EXHIBIT 10-H1 COST PROPOSAL Page 1 OF 3

COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CONSTRUCTION PHASE - Materials Testing/Special Inspection - SHN Task 3) SHN Consulting Engineers & Geologist, Inc.

Avg Hourly 5 Year Contract
Rate Duration
$8,616.94 = $63.36 Year 1 Avg Hourly Rate
Avg Hourly Rate
Year 1 $63.36 + = $65.58 Year 2 Avg Hourly Rate
Year 2 $65.58 + = $67.87 Year 3 Avg Hourly Rate
Year 3 $67.87 + = $70.25 Year 4 Avg Hourly Rate
Year 4 $70.25 + = $72.71 Year 5 Avg Hourly Rate
Year 5 $72.71 + = $75.25 Year 6 Avg Hourly Rate
Year 6 $75.25 + = $77.89 Year 7 Avg Hourly Rate
Total Hours
per Year
Year 1 50.00% * = 68.0 Estimated Hours Year 1
Year 2 50.00% * = 68.0 Estimated Hours Year 2
Year 3 0.00% * = 0.0 Estimated Hours Year 3
Year 4 0.00% * = 0.0 Estimated Hours Year 4
Year 5 0.00% * = 0.0 Estimated Hours Year 5
Year 6 0.00% * = 0.0 Estimated Hours Year 6
Total 100% = 136.0
Year 1 $63.36 * = $4,308.47 Estimated Hours Year 1
Year 2 $65.58 * = $4,459.27 Estimated Hours Year 2
Year 3 $67.87 * = $0.00 Estimated Hours Year 3
Year 4 $70.25 * = $0.00 Estimated Hours Year 4
Year 5 $72.71 * = $0.00 Estimated Hours Year 5
Year 6 $75.25 * = $0.00 Estimated Hours Year 6
= $8,767.74
= $8,616.94
= $150.80 Transfer to Page 1
Certification of Direct Costs:
1 Generally Accepted Accounting Principles (GAAP)
2 Terms and conditions of the contract
3 Title 23 United States Code Section 112 - Letting of Contracts 4 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
NOTES:

1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.

2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)

3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.

4. Calculations for anticipated salary escalation must be provided.

I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:

4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year (calculated above) (calculated above) Exhibit 10-H1 Cost Proposal Page 3 of 3

68.0 68.0

0.0 0.0

0.0 0.0
Total
Estimated % Total Hours
Completed Each Year per Cost Proposal
136.0
136.0
136.0
136.0
136.0
136.0

3. Calculate estimated hours per year (Multiply estimate % each year by total hours)

2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation

3.5%

3.5%

3.5%

3.5%

3.5%

3.5%
136
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Merritt Perry, City Manager
PREPARER: Rhea Varley, City Clerk
DATE: September 17, 2025
TITLE: Approve Sponsorship in an Amount Equivalent to the Plaza Event Fees of $1,981 for the Same Old People’s North Country Fair to be Held on the Arcata Plaza on September 20 and 21, 2025.

RECOMMENDATION:

It is recommended that the Council approve a sponsorship in an amount equivalent to the Plaza event fees of $1,981 for the Same Old People’s North Country Fair to be held on the Arcata Plaza on September 20 and 21, 2025.

INTRODUCTION:

The Same Old People’s North Country Fair has transformed from a single day event to a full weekend of fun for the community. Established in 1974, the North Country fair celebrates and advocates for a healthy environment, cooperation and community, a vibrant alternative economy, and justice for every person and all forms of life.

This event will host three stages of local music and performances, two major parades, and over 200 vendors, which include local artisans, non-profits, and food offerings.

The Director of the North Country Fair has requested City support in the form of a fee sponsorship, reflecting the community benefit the event provides and its alignment with City values of local events, an emphasis on sustainability, community cooperation, and local economic vitality.

BACKGROUND/DISCUSSION:

The rates charged for the use of the Plaza for a special event are intended to cover staff costs as well as maintenance, barricade fees, utilities, traffic control plan, equipment servicing and equipment and permanent restrooms.

The cost to use the Plaza for the 2025 North Country Fair event is approximately $1,981 for use of the area from 4 a.m. through 9 p.m. on September 20 and 21.

A $500 deposit will be required from the event organizers to ensure clarity and responsibility for clean-up.