Arcata City Council
December 17, 2025

CITY OF ARCATA

CITY COUNCIL MEETING
AGENDA

Wednesday, December 17, 2025, 6:00 p.m.

Council Chamber
736 F Street, Arcata
Special accommodations for the disabled who attend City meetings can be made in advance by contacting the City Clerk at 822-5953. Assistive listening devices are available. _____________________________________________________________________________________ Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the City Council, including those received less than 72 hours prior to the City Council meeting, will be made available for public inspection in the agenda binder located on the counter in the lobby at Arcata City Hall, 736 F Street, during normal business hours, and on the City's website at www.cityofarcata.org.

PLEASE NOTE: Speakers wishing to distribute materials to the City Council at the meeting are requested to provide 10 copies to the City Clerk.
_____________________________________________________________________________________ How to Observe and Participate in the Meeting:

Observe:

Members of the public can attend the meeting in person or observe the meeting on Zoom (see below), on Access Humboldt Channel 10, online by visiting www.cityofarcata.org and clicking on the See Live Meetings, Agendas, and Archives button on the home page, or on the City’s YouTube channel at https://www.youtube.com/c/CityofArcataCA
Public Comment Participation in Person and on Zoom:

Members of the public may attend the meeting in person and give public comment. Or, they may access the meeting via Zoom to provide public comment.

Join from a PC, Mac, iPad, iPhone or Android device: Please use this URL:
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2. Or join by phone:

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If you are accessing the meeting via telephone and want to comment during the public comment portion of any item, press star (*) 9 on your phone. This will raise your hand. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute your phone. You will

3. hear a prompt that will indicate your phone is unmuted. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.

1. LAND ACKNOWLEDGMENT

2. FLAG SALUTE

3. ROLL CALL

4. CEREMONIAL MATTERS
a. Certificate of Appreciation for Joseph Mateer for His 26 1/2 Years of Service to the City of Arcata.
b. Proclamation in Recognition of Human Rights Awareness Month, December 2025.

5. REPORT BY COMMISSION/COMMITTEE

6. STAFF REPORTS
All reports shall be specifically limited to City business and shall not request or lead to action by the Council at this meeting.
a. Receive an Update from Cal Poly Humboldt Staff on the University's Foster Campus Connectivity Project.

7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. This early section of public comment is limited to 15-minutes and speakers are limited to 2 minutes each. If you prefer to have a full 3 minutes of time for your public comment, this item is continued at the end of the meeting under item 12 where speakers are granted 3 minutes. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements. There will also be a time to provide public comment specific to each item when that item is being reviewed by the Council.

8. N/A

9. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Council members can request that an item be removed for separate discussion.

Members of the public may comment on any items remaining on the consent calendar in the comment period before the vote.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Meeting of November 19, 2025. c. Bi-Weekly Report on Disbursements.
d. Adopt Resolution No. 256-03 to Authorize Establishing a Public Agency Retirement Services (PARS) 115 Trust to Prefund City Pension Obligations; and Authorize the City Manager to December 17, 2025 - City Council Agenda

Execute All Applicable Documents.
e. Approve the Plans for Parking Along Mad River Parkway for Carlson Park. f. Adopt Resolution No. 256-26 Declaring Approximately Eight Acres of the City Owned Property at Happy Valley (Assessor’s Parcel No. 507-081-038) Surplus Land – Not a Project Pursuant to the California Environmental Quality Act.
g. Adopt Resolution No. 256-19, A Resolution of the City Council of the City of Arcata Adopting the Primary Loan Program Guidelines to Work in Conjunction with the CalHome Mobilehome Ownership Program Guidelines.
h. Adopt Resolution No. 256-24, A Resolution of the City Council of the City of Arcata Approving the City of Arcata New Employee Onboarding Administrative Policy; and Authorize the City Manager to Execute All Applicable Documents. i. Adopt Resolution No. 256-22 Adopting the Amended Permanent Local Housing Program (PLHA) Owner-Occupied Rehabilitation Program Guidelines – California Environmental Quality Act (CEQA) Exempt Per the Commonsense Exemption. j. Approve Amendment No. 3 to the Professional Services Agreement with AP Triton, LLC for Providing a Community Risk Assessment and Standards of Cover Study Analysis for the Arcata Fire Protection District, Increasing the Contract Price by $1,300. k. Adopt Resolution No. 256-23, Authorizing the Adoption of the Humboldt Operational Area Hazard Mitigation Plan 2025 Update; and Approve Necessary and Associated Related Actions. Not a Project Per CEQA.

10. OLD BUSINESS
a. Hold a Public Hearing to Adopt Ordinance No. 1583, An Ordinance of the City Council of the City of Arcata Amending Title VIII of the Arcata Municipal Code and Adopting by Reference the 2025 California Building Standards Code, the Uniform Housing Code, the Uniform Code for the Abatement of Dangerous Buildings, and the Property Maintenance Code.

11. NEW BUSINESS
a. Receive a Presentation; and Adopt the Valley West Neighborhood Center Assessment Report. b. Adopt Resolution No. 256-15, A Resolution of the City Council of the City of Arcata Amending Resolution No. 201-08 Designating Streets Subject to Preferential Parking. c. Adopt Resolution No. 256-25 Designating Off-Street Parking Lots Subject to Four (4) Hour Time Limits.

12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. Speakers will be limited to 3 minutes each. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements.

13. CITY MANAGER'S REPORT

14. COUNCIL REPORTS
All reports shall be specifically limited to items relating to City business and shall not request or lead to action by the Council at this meeting.

December 17, 2025 - City Council Agenda

15. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS

16. CLOSED SESSION

17. CLOSED SESSION REPORTS

18. ADJOURNMENT
Other than items continued or tabled to a date certain, the Council may, by majority vote, continue all matters not completed by 10:30 p.m.

December 17, 2025 - City Council Agenda

CERTIFICATE OF APPRECIATION
for
Joseph Mateer
for His 26 ½ Years of Service to the City of Arcata
WHEREAS, Joe has served the City of Arcata in multiple capacities spanning the last three decades.Joewas initially hired in 1996 as a part-time Planning Technician, and again in 1997 as a part-time Forest Technician. Joe returned to the City as a full-time Planning Technician in 2001. He was promoted to Assistant Planner in 2002 and reclassified to Senior Planner in 2007, a role he has diligently served in since then. Over the years, Joe’s careful commitment to the vision and policies of theGeneral Plan have distinguished him with colleagues and the community; and WHEREAS, Joe was the Community Development historian and storyteller. He could always be relied on for his encyclopedic knowledge and detailed recall of projects, policies, and decisions over the last 20 years. It could be the odd setback on the garage ADU conversion in the alley off 12th Street, the policy background on the Cannabis ordinance, or the Historic and Design Review Commission’s preferences for window styles – Joe would have an anecdote to share; and WHEREAS, Joe generously shared his passion for and knowledge of land use planningwith colleagues and the public.

He has trained several junior colleagues and interns alike, and developed many of the organizational systems the Department uses to this day, streamlining work for efficiency and consistency; and WHEREAS, Joe’s invisible fingerprints can be found on many City documents, having contributed to the Housing Element, Land Use Element, Gateway Plan, and others, as well as the City’s ADU, Density Bonus, Inclusionary Zoning, and Cannabis Ordinances to name a few; and
WHEREAS, Joe’s passions and interests have supported him in his commitment to serving the whole community. As a father of four, artist, pickleball enthusiast, and frequent attendee of community events and gatherings, his deep connections and commitment to the community and inclusion in public process made him an honor to work with; and WHEREAS, Joe’s legendary institutional knowledge, humor, creativity, and growth mindset have had a lasting impact on team morale and department function. His calm presence during even the most heated public hearings has been a grounding force for the Department and will be deeply missed; and WHEREAS, Joe has served as a caretaker and guardian for our shared vision of Arcata as an oasis, offering a world of difference. Through nearly three decades of service, Joe’s steady professionalism, thoughtful problem-solving, and unwavering integrity have left a lasting imprint on the City of Arcata, its built environment, and the colleagues who had the privilege of working alongside him.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCATA hereby recognizes and commends Joseph Mateer for serving the people of Arcata for 26 and ½ years. We wish him all the best and commemorate hisretirement on December 31, 2025.

Dated: December 17, 2025

Kimberley White
Mayor

Proclamation
in Recognition of

HUMAN RIGHTS AWARENESS MONTH
December 2025
WHEREAS, the United Nations Assembly adopted The Universal Declaration of Human Rights in December 1948 and this marked the first attempt in human history to set down the minimum rights every person should enjoy; and
WHEREAS, in 2025 public awareness and a lack of civility has grown amongst groups of people and individuals in their ability to discuss topics of the day without anger or fear; and

WHEREAS, speech whether free or inhibited, is now strained by intolerant adversaries and from a multitude of pressures, including, but not limited to, family members, public officials, on social media, and in schools; and

WHEREAS, hate speech, intolerant language, bias and discrimination, have led to actions which are physically violent, emotionally intimidating, and in some cases cause physical harm. Such a transformation within our culture is now eroding, and will continue to further erode, the peace and tranquility our community expects and deserves; and
WHEREAS, while Humboldt County represents a small, mostly rural population within the framework of our country, we must all act in ways big and small, to change the climate within our control and strive to uphold and defend the right of free speech; and WHEREAS, in December 2025, individuals, local organizations, agencies, departments, elected officials and public servants choose a different path, a path that acknowledges peace, harmony, and human rights for all. In doing so, we vow to engage hate at all levels possible during the year 2025.

Human Rights and freedom from fear must exist for all people or they exist for no one.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Arcata hereby recognizes December 2025 as HUMAN RIGHTS AWARENESS MONTH and encourages all residents to educate themselves about The Universal Declaration of Human Rights, to value the privileges and freedoms we enjoy in our diverse society, and to promote engagement in causes that promote the rights and welfare of all members in our community, especially among our youth. During this time we advocate for special civic engagement to occur, for personal reflection to take place, for continued efforts to educate the public, and for a community effort to use kindness instead of hate, regardless of personal perceptions and political views.

Dated: December 17, 2025
Kimberley White
Mayor

1 CITY OF ARCATA

CITY COUNCIL MEETING

MINUTES
November 19, 2025, 6:00 p.m.

Council Chamber
736 F Street, Arcata

Present: Mayor Stillman, Vice Mayor White, Councilmember Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer
Staff Present: City Manager Perry, Assistant City Manager Miller, Deputy City Attorney Goldstein (via teleconference), City Engineer Khatri, Director of Community Development Loya, Deputy Director of Community Development Dart, Deputy Director of Environmental Services— Community Services Benvie, Natural Resources Specialist McDowall, IT and Digital Media Specialist Carrillo, City Clerk Varley, Executive Assistant/Deputy City Clerk Redfern
A regular meeting of the City Council of the City of Arcata was held on the above date at 6:00 p.m. as a hybrid meeting, via teleconference utilizing Zoom Video Communications and in person, with Mayor Stillman presiding. Notice of this meeting was posted on November 14, 2025.
_____________________________________________________________________

1. LAND ACKNOWLEDGMENT
Mayor Stillman read a statement acknowledging that Arcata sat on ancestral Wiyot land.

2. FLAG SALUTE
Mayor Stillman led the Pledge of Allegiance.

3. ROLL CALL
City Clerk Varley called roll.

4. CEREMONIAL MATTERS
a. Proclamation in Recognition of Hunger and Homelessness Awareness Week, November 16–22, 2025.

Councilmember Schaefer read the proclamation and presented it to Nezzie Wade, Co-Founder and President of AHHA, and Gretta Stockwell, a member of the Board of Directors for Food for People.

2 b. Proclamation Designating November 16–December 31, 2025, as the Season of Wonder and Light in Arcata.

Councilmember Matthews read the proclamation and presented it to Meredith Maier, Executive Director of the Arcata Chamber of Commerce.

5. REPORT BY COMMISSION/COMMITTEE
a. Annual Report from the Forest Management Committee.

Michael Furniss, Chair of the Forest Management Committee, provided an oral version of the Committee's Annual Report.
b. Annual Report from the Transactions and Use Tax Oversight Committee.

Assistant City Manager Miller requested to have the item moved to the middle of New Business.

ON MOTION BY MATTHEWS, SECONDED BY SCHAEFER, AND

WITH A UNANIMOUS VOICE VOTE, THE COUNCIL POSTPONED
THE ITEM UNTIL LATER IN THE AGENDA. AYES: STILLMAN,
WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE.

ABSENT: NONE. ABSTENTIONS: NONE.

Later in the meeting at 7:32 p.m., during New Business, Steve Cole, Vice Chair of the Transactions and Use Tax Oversight Committee, presented an oral version of the Committee's annual report.

6. STAFF REPORTS
a. Receive an Update on the Arcata Strategic Arts Plan and Preview of the 2025-26 Call for Art from Emily Benvie, Environmental Services Deputy Director, and Jaqueline Dandeneau, Executive Artistic Director of Playhouse Arts.

Deputy Director of Environmental Services—Communities Services Benvie and Jackie Dandeneau, Executive Artistic Director of Playhouse Arts, provided a three-year review of the Arcata Strategic Arts Plan.

7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] Mayor Stillman invited public comment.

Public Comment: Shawn Leon, Cy, Nezzi Wade, Logan, Heidi Kurtis, George Green, an unidentified member of the audience, and Tricia Murphy.

Mayor Stillman closed the oral and written communications [early - time limited] period.

8. N/A
None.

9. CONSENT CALENDAR

3 ATKINS-SALAZAR MOVED AND SCHAEFER SECONDED TO ADOPT THE CONSENT CALENDAR [AS PRESENTED FOR NOVEMBER 19, 2025, ITEMS A THROUGH D].

Mayor Stillman invited public comment.

There being none, Mayor Stillman closed the public comment period.

THE MOTION PASSED ON A UNANIMOUS VOICE VOTE. AYES: STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER. NOES: NONE.

ABSENT: NONE. ABSTENTIONS: NONE.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for Any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Special Meeting of November 5, 2025.
c. Approve the Minutes of the City Council Meeting of November 5, 2025. d. Bi-Weekly Report on Disbursements.

10. OLD BUSINESS
There was none.

11. NEW BUSINESS
a. Adopt Resolution No. 256-20 Supporting Humboldt County Association of Governments Regional Housing Needs Allocation Methodology.

Director of Community Development Loya and Deputy Director of Community Development Dart presented regarding the proposed Regional Housing Needs Allocation (RHNA) methodology.

Director Loya provided an amended version of Resolution No. 256-20 to the Council for consideration. The proposed amended language added a second item to the "NOW, THEREFORE, BE IT RESOLVED . . . " section of the resolution as follows: " 2) recommends Humboldt County Association of Governments (HCAoG) work with affected jurisdictions to demonstrate the 50/50 method meets all five statutory objectives pursuant to Government Code Section 65584(d), including affirmatively furthering fair housing, infill development, and achieving the region's greenhouse gas reduction targets recognizing the AFFH Mapping Tool does not produce desired results in Humboldt County." Director Loya and Deputy Director Dart responded to inquiries and comments from the Council.

WHITE MOVED AND ATKINS-SALAZAR SECONDED TO ADOPT
RESOLUTION NO. 256-20 SUPPORTING HUMBOLDT COUNTY

ASSOCIATION OF GOVERNMENTS REGIONAL HOUSING NEEDS

ALLOCATION METHODOLOGY WITH STAFF RECOMMENDED

4 AMENDMENTS; AND DIRECT STAFF TO FORWARD RESOLUTION
256-20 TO THE HCAOG BOARD.

Mayor Stillman invited public comment.

Public Comment: Joanne McGarry.

Mayor Stillman closed the public comment period.

THE MOTION PASSED ON A UNANIMOUS VOICE VOTE. AYES:

STILLMAN, WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER.

NOES: NONE. ABSENT: NONE. ABSTENTIONS: NONE.

RECESS: The Council recessed from 7:26 p.m. until 7:31 p.m. b. Conduct a Public Hearing to Receive Input Regarding Unmet Transit Needs; and Direct Staff to Forward All Comments to the Humboldt County Association of Governments.

City Engineer Khatri presented regarding the hearing process for unmet transit needs.

Director Khatri responded to inquiries and comments from the Council.

Mayor Stillman opened the public hearing.

Public Comment: April Joyce, Dan Shahin, and Joanne McGarry.

Mayor Stillman closed the public hearing.

No Council action was taken on this item.
c. Public Hearing on Updates to the Master Fee Schedule; and Adopt Resolution No. 256-21, A Resolution of the City Council of the City of Arcata Adopting Changes to the City’s Master Fee Schedule.

Assistant City Manager Miller presented regarding a mid-year update including fees being added or corrected on the City's fee schedule.

Mayor Stillman opened the public hearing.

There being no public comment, Mayor Stillman closed the public hearing.

ON MOTION BY ATKINS-SALAZAR, SECONDED BY SCHAEFER, AND

WITH A UNANIMOUS VOICE VOTE, THE COUNCIL ADOPTED
RESOLUTION NO. 256-21 ADOPTING CHANGES TO THE CITY'S
MASTER FEE SCHEDULE. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.
d. Find Ordinance No. 1583 to be Exempt from the California Environmental Quality Act; and Introduce Ordinance No. 1583, An Ordinance of the City Council of the City of Arcata Amending Title VIII of the Arcata Municipal Code and Adopting by Reference the

5 Building Official Bishop presented regarding the proposed amendments to Title VIII of the Arcata Municipal Code that Ordinance No. 1583 would make.

Mayor Stillman invited public comment.

Public Comment: Joanne McGarry.

Mayor Stillman closed the public comment period.

ON MOTION BY SCHAEFER, SECONDED BY MATTHEWS, AND

WITH A UNANIMOUS VOICE VOTE, THE COUNCIL FOUND THAT
THE ADOPTION OF ORDINANCE NO. 1583 WAS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO
SECTION 15061 (B)(3) OF THE CEQA GUIDELINES FOR THE
REASONS STATED IN ORDINANCE NO. 1583; AND INTRODUCED
ORDINANCE NO. 1583, AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF ARCATA AMENDING TITLE VIII OF THE ARCATA
MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2025

CALIFORNIA BUILDING STANDARDS CODE, THE UNIFORM

HOUSING CODE, THE UNIFORM CODE FOR THE ABATEMENT OF

DANGEROUS BUILDINGS, AND THE PROPERTY MAINTENANCE
CODE; AND WAIVED READING OF THE TEXT, AND CONSENTED TO
READ BY TITLE ONLY. AYES: STILLMAN, WHITE, ATKINSSALAZAR, MATTHEWS, SCHAEFER. NOES: NONE. ABSENT: NONE.

ABSTENTIONS: NONE.

12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
Mayor Stillman invited public comment.

Public Comment: Dan Shahin, Brice Barker, Dwayne, Joanne McGarry, Abraham, and Jody.

Mayor Stillman closed the oral and written communications [continued] period.

13. CITY MANAGER'S REPORT
City Manager Perry provided a report.

14. COUNCIL REPORTS
Presenters: Schaefer, Atkins-Salazar, White, Matthews, and Stillman.

15. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS
a. Cancel the Regular Meeting of December 3, 2025, at 6:00 p.m.

BY GENERAL CONSENSUS, THE COUNCIL CANCELLED THE
REGULAR MEETING OF DECEMBER 3, 2025, AT 6:00 P.M.
b. Schedule the Special Meeting to Elect a Mayor and Vice Mayor for 5:30 p.m. on Thursday, December 11, 2025, in the Council Chamber.

6 BY GENERAL CONSENSUS, THE COUNCIL SCHEDULED THE

SPECIAL MEETING TO ELECT A MAYOR AND VICE MAYOR FOR
5:30 P.M. ON THURSDAY, DECEMBER 11, 2025, IN THE COUNCIL CHAMBER.

16. CLOSED SESSION
There was none.

17. CLOSED SESSION REPORTS
There were none.

18. ADJOURNMENT
The meeting was adjourned at 8:46 p.m.

Respectfully submitted,
Rhea Varley
City Clerk

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager/Finance Director PREPARER: Tabatha Miller, Assistant City Manager/Finance Director DATE: December 17, 2025
TITLE: Bi-Weekly Report on Disbursements.

RECOMMENDATION:

It is recommended that the Council approve the report on disbursements listing for the period November 22, 2025–December 5, 2025.

INTRODUCTION:

Pursuant to Section 37208 of the California Government Code, checks drawn in payment of demands certified by the City Finance Director as conforming to the authorized expenditures set forth in the City Council adopted budget need not be audited by the City Council prior to payment but may be presented to the City Council at the first meeting after delivery.

DISCUSSION:

The attached Disbursements Listing lists the checks and electronic payments that have been paid for the period identified above. The Finance Director certifies that the disbursements were drawn in payment of demands conforming to the adopted budget and that these demands are being presented to the City Council at its first meeting after the delivery of the checks and electronic payments.

BUDGET/FISCAL IMPACT:

The disbursements presented were drawn in payment of demands included within the adopted budget.

RECOMMENDED COUNCIL ACTION:

Approve the report on disbursements listing for the period of November 22, 2025, through December 5, 2025, by approving the Consent Calendar.

ATTACHMENTS:

A. Cash Disbursements 12.9

City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261172 Tippin Riley 101-00-00-14000 $ 3,362.71 11/25/2025 NOVEMBER 2025 ADVANCED DISABILITY PENSION

PAYMENT (ADPP)
261173 Andy Chan & Alan Chan as Trustees John Susie Chan 234-30-13-58252 $ 755.44 11/25/2025 TBRA 261174 Arcata 7th Street LP 234-30-13-58252 $ 1,094.20 11/25/2025 TBRA 261175 Arcata House Partnership 234-30-13-58252 $ 869.10 11/25/2025 TBRA 261175 Arcata House Partnership 234-30-13-58252 $ 545.68 11/25/2025 TBRA 261176 Arcata Humboldt Associate 234-30-13-58252 $ 741.60 11/25/2025 TBRA 261177 Arcata Plaza Point LP 234-30-13-58252 $ 369.84 11/25/2025 TBRA 261178 Arcata Humboldt Associates II 234-30-13-58252 $ 914.99 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 878.78 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 889.00 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 834.20 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 450.75 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 460.40 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 889.00 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 889.00 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 889.00 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 523.14 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 505.46 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 889.00 11/25/2025 TBRA 261179 Arcata Valley West BLVD LP 234-30-13-58252 $ 889.00 11/25/2025 TBRA 261180 234-30-13-58252 $ 51.99 11/25/2025 TBRA
261181 234-30-13-58252 $ 48.48 11/25/2025 TBRA
261182 Burtchett Mark 234-30-13-58252 $ 551.18 11/25/2025 TBRA 261183 234-30-13-58252 $ 43.20 11/25/2025 TBRA
261184 234-30-13-58252 $ 102.00 11/25/2025 TBRA
261185 234-30-13-58252 $ 185.59 11/25/2025 TBRA
261186 Franchise Tax Board 234-30-13-58252 $ 185.54 11/25/2025 TBRA 261187 Gwynn Jocelyn 234-30-13-58252 $ 850.00 11/25/2025 TBRA 261188 234-30-13-58252 $ 8.40 11/25/2025 TBRA
261189 Lowenstein III Solomon 234-30-13-58252 $ (185.54) 11/25/2025 TBRA 261189 Lowenstein III Solomon 234-30-13-58252 $ 742.15 11/25/2025 TBRA 261190 234-30-13-58252 $ 13.83 11/25/2025 TBRA
261191 Obeji Louise 234-30-13-58252 $ 811.58 11/25/2025 TBRA 261192 234-30-13-58252 $ 14.89 11/25/2025 TBRA
261193 Rural Community Housing Development Corporation 234-30-13-58252 $ 253.71 11/25/2025 TBRA 261193 Rural Community Housing Development Corporation 234-30-13-58252 $ 468.35 11/25/2025 TBRA 261194 Sandpiper Park 234-30-13-58252 $ 322.39 11/25/2025 TBRA 1 of 10 Page 14 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261195 Smith Ken 234-30-13-58252 $ 677.00 11/25/2025 TBRA 261196 234-30-13-58252 $ 23.92 11/25/2025 TBRA
261197 Stillman Alexandra 234-30-13-58252 $ 637.45 11/25/2025 TBRA 261200 QSW LLC 234-30-13-58252 $ 435.92 11/25/2025 TBRA 261201 Wickham-Doane Dulce 234-30-13-58252 $ 803.06 11/25/2025 TBRA 261202 Williamson Shaelene 234-30-13-58252 $ 206.44 11/25/2025 TBRA 261203 Yurok Indian Housing Authority 234-30-13-58252 $ 412.10 11/25/2025 TBRA 261203 Yurok Indian Housing Authority 234-30-13-58252 $ 262.92 11/25/2025 TBRA 261204 Ziegler Amy 234-30-13-58252 $ 590.89 11/25/2025 TBRA 261205 Strombeck Properties 234-30-13-58252 $ 828.58 11/25/2025 TBRA 261206 Strombeck Properties 234-30-13-58252 $ 1,399.00 11/25/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 534.17 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 366.13 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 439.01 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 570.05 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 505.74 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 393.97 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 558.29 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 241.31 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 376.24 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 534.17 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 526.78 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 539.18 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 630.60 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 441.09 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 534.17 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 578.37 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 608.53 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 559.26 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 276.77 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 648.26 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 532.58 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 333.66 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 587.61 12/5/2025 TBRA 261207 Sun Communities Inc 234-30-13-58252 $ 492.80 12/5/2025 TBRA 261208 Arcata Stationers 101-40-21-53300 $ 389.99 12/5/2025 OFFICE SUPPLIES 261208 Arcata Stationers 101-30-11-54200 $ 177.93 12/5/2025 Office Supplies 261208 Arcata Stationers 101-40-21-53300 $ 372.69 12/5/2025 OFFICE SUPPLIES 2 of 10 Page 15 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261208 Arcata Stationers 101-30-11-54200 $ 142.75 12/5/2025 Office Supplies 261209 Arcata Used Tire & Wheel 771-50-57-54600 $ 20.00 12/5/2025 open po for tire repair 261209 Arcata Used Tire & Wheel 771-50-57-54600 $ 120.00 12/5/2025 open po for tire repair 261209 Arcata Used Tire & Wheel 771-50-57-54600 $ 120.00 12/5/2025 open po for tire repair 261209 Arcata Used Tire & Wheel 771-50-57-51770 $ 10.00 12/5/2025 open po for tire disposal 261210 AT&T 101-40-21-52522 $ 339.67 12/5/2025 CLETS LINE 261211 Caltest Analytical Lab 662-60-67-51742 $ 356.25 12/5/2025 OPO Cyanide Testing 261212 Carollo Engineers Inc. 662-70-67-57601 $ 122,400.86 12/5/2025 Construction Management & Inspection Services as
per contract
261213 Code Publishing Company 101-10-05-51770 $ 470.00 12/5/2025 Code Publishing 261214 CSG Consultants Inc 664-60-73-51770 $ 2,500.00 12/5/2025 261215 Cummins Sales and Service 771-50-57-55100 $ 210.00 12/5/2025 open po for truck work 261216 E & M Electric & Machinery Inc 661-60-64-51770 $ 12,390.00 12/5/2025 HIstorian Renewal 261217 Eureka Rubber Stamp 101-40-21-51500 $ 8.49 12/5/2025 NAME TAGS/MISC 261217 Eureka Rubber Stamp 101-40-21-51500 $ 10.93 12/5/2025 NAME TAGS/MISC 261218 Fedex 662-60-67-53100 $ 625.52 12/5/2025 OPO Shipping 261219 Parra Priscilla 207-50-45-51400 $ 3,300.00 12/5/2025 Asbetos Initial and Refresher Training 261219 Parra Priscilla 662-60-67-51400 $ 395.00 12/5/2025 Asbestos Initial and Refresher Training 261219 Parra Priscilla 661-50-63-51400 $ 395.00 12/5/2025 Asbestos Initial and Refresher Training 261220 GHD Inc. 265-30-13-58211 $ 5,726.85 12/5/2025
Environmental Monitoring & Soil Testing Services - LLI
Site Clea
261220 GHD Inc. 210-70-48-57600 $ 3,801.57 12/5/2025
Annie & Mary Trail Environmental Compliance
Monitoring Services
261221 Genuine Parts Company Inc 771-50-57-54400 $ (159.90) 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 344.72 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 14.19 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 18.36 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 15.91 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 39.68 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 87.92 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 1.49 12/5/2025 open po for atuo parts 261221 Genuine Parts Company Inc 771-50-57-54400 $ 184.82 12/5/2025 open po for atuo parts 261222 Humboldt Organic Solutions LLC 664-60-73-51754 $ 6,826.30 12/5/2025 Greenwaste Disposal Fees - FY 25/26 261223 Hach Chemical Company 662-60-67-53500 $ 74.47 12/5/2025 OPO Lab Supplies 261224 Harper Ford Country 771-50-57-54400 $ 202.09 12/5/2025 open po for parts 261224 Harper Ford Country 771-50-57-54400 $ 971.51 12/5/2025 open po for parts 261225 HELIX Environmental Planning Inc. 101-30-11-51790 $ 1,263.75 12/5/2025 CEQA/NEPA Services for the Roger's Garage
Affordable Housing Pro
3 of 10 Page 16 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261226 Hensels Hardware 101-50-85-55300 $ 33.05 12/5/2025 City Hall 261226 Hensels Hardware 101-50-85-55400 $ (14.98) 12/5/2025 Redwood Lodge Bathrooms 261226 Hensels Hardware 101-50-85-55400 $ 45.83 12/5/2025 City Hall 261226 Hensels Hardware 101-50-81-54200 $ 5.50 12/5/2025 Sports Complex 261226 Hensels Hardware 101-50-85-55300 $ 37.47 12/5/2025 ACC 261226 Hensels Hardware 205-60-87-54200 $ 82.65 12/5/2025 Forest 261226 Hensels Hardware 101-50-85-55400 $ 27.53 12/5/2025 Redwood Lodge Bathrooms 261226 Hensels Hardware 101-50-85-55400 $ 34.55 12/5/2025 ACC 261226 Hensels Hardware 205-60-87-54200 $ 18.73 12/5/2025 Forest 261226 Hensels Hardware 101-50-81-55400 $ 27.09 12/5/2025 Playground Repair - Sports Complex 261226 Hensels Hardware 101-50-85-55400 $ 11.01 12/5/2025 Redwood Lodge Trim repair 261226 Hensels Hardware 101-50-85-55400 $ (22.04) 12/5/2025 Buildings - Return 261226 Hensels Hardware 101-50-85-55400 $ 43.61 12/5/2025 CH 261226 Hensels Hardware 101-50-85-55400 $ 41.32 12/5/2025 Buildings 261226 Hensels Hardware 101-50-85-55400 $ 26.83 12/5/2025 Redwood Lodge Door repair 261226 Hensels Hardware 101-50-85-55400 $ 9.91 12/5/2025 PD 261226 Hensels Hardware 101-50-85-55400 $ 19.83 12/5/2025 Library 261226 Hensels Hardware 101-50-85-55400 $ 30.84 12/5/2025 ACC 261226 Hensels Hardware 101-50-85-55400 $ 42.98 12/5/2025 Redwood Lodge Bathrooms 261226 Hensels Hardware 101-50-85-55400 $ 83.75 12/5/2025 ACC 261226 Hensels Hardware 101-50-85-55400 $ 18.94 12/5/2025 ACC 261226 Hensels Hardware 101-50-85-55400 $ 38.32 12/5/2025 PD & CH 261226 Hensels Hardware 101-50-85-55400 $ 66.14 12/5/2025 Step Ladder 261226 Hensels Hardware 101-50-85-55400 $ 101.37 12/5/2025 Annex 261226 Hensels Hardware 101-50-85-55400 $ 87.87 12/5/2025 Redwood Lodge 261226 Hensels Hardware 101-50-81-55400 $ 16.53 12/5/2025 Parks Glue 261226 Hensels Hardware 101-50-85-55400 $ 16.53 12/5/2025 Buildings Glue 261227 Hensell Materials Inc 662-50-65-53800 $ (210.00) 12/5/2025 cement 261227 Hensell Materials Inc 662-50-65-53800 $ 726.99 12/5/2025 cement 261228 Cal Poly Sponsored Programs Foundation 662-60-67-51728 $ 12,605.26 12/5/2025 AMRI Annual Contract FY 25/26 261228 Cal Poly Sponsored Programs Foundation 662-60-67-51728 $ 4,645.57 12/5/2025 AMRI Annual Contract FY 25/26 261229 Humboldt Termite & Pest Control 101-40-21-51770 $ 49.00 12/5/2025 PEST CONTROL- CY EVIDENCE ROOM 261229 Humboldt Termite & Pest Control 662-60-67-51770 $ 122.00 12/5/2025 OPO Monthly Pest Control WWTP 261229 Humboldt Termite & Pest Control 101-50-61-57300 $ 102.00 12/5/2025 open po for pest service 261230 Innovative Construction Solutions 265-30-13-58211 $ 71,238.18 12/5/2025 Former Little Lake Industries Mill Cleanup Project 261231 American Hospital Management 101-40-21-51770 $ 105.00 12/5/2025 BLOOD DRAWS/TASER REMOVAL 261232 Mad River Union 101-30-11-51300 $ 160.00 12/5/2025 Notices for Passthrough Projects 4 of 10 Page 17 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261233 Mendes Supply Co 212-30-11-55400 $ 212.14 12/5/2025 Cleaning Supplies and Services (Foodworks) 261234 Microbac Laboratories Inc 662-60-67-51742 $ 158.00 12/5/2025 OPO WW Lab Testing and Anaylsis 261234 Microbac Laboratories Inc 662-60-67-51742 $ 369.00 12/5/2025 OPO WW Lab Testing and Anaylsis 261234 Microbac Laboratories Inc 662-60-67-51742 $ 316.00 12/5/2025 OPO WW Lab Testing and Anaylsis 261234 Microbac Laboratories Inc 661-60-64-53500 $ 148.00 12/5/2025 OPO Water QC Standards 261234 Microbac Laboratories Inc 662-60-67-51742 $ 158.00 12/5/2025 OPO WW Lab Testing and Anaylsis 261235 Miller Farms Nursery Inc 101-50-81-55400 $ 755.16 12/5/2025 Parks OPO FY25/26 - building/grounds maintenance 261235 Miller Farms Nursery Inc 101-00-00-21090 $ (10.42) 12/5/2025 Parks OPO FY25/26 - building/grounds maintenance 261235 Miller Farms Nursery Inc 101-50-81-55400 $ 10.42 12/5/2025 Parks OPO FY25/26 - building/grounds maintenance 261236 The Mill Yard 101-50-81-55400 $ 5.82 12/5/2025 Parks OPO FY25/26 261236 The Mill Yard 101-50-81-55400 $ (1.11) 12/5/2025 Parks OPO FY25/26 261236 The Mill Yard 101-50-81-55400 $ 162.43 12/5/2025 Parks OPO FY25/26 261237 Mission Linen Ind.Inc. 212-30-11-55400 $ 94.24 12/5/2025 Mop/Rag Service (Foodworks) 261237 Mission Linen Ind.Inc. 771-50-57-51500 $ 90.78 12/5/2025 open po for linens 261237 Mission Linen Ind.Inc. 207-50-45-51770 $ 11.03 12/5/2025 open po for first aid supply 261237 Mission Linen Ind.Inc. 662-60-67-54200 $ 11.03 12/5/2025 OPO 1st Aid Cabinet Service 261237 Mission Linen Ind.Inc. 661-60-64-51500 $ 136.40 12/5/2025 OPO Weekly Linens 261237 Mission Linen Ind.Inc. 771-50-57-51500 $ 90.78 12/5/2025 open po for linens 261237 Mission Linen Ind.Inc. 661-60-64-53600 $ 38.79 12/5/2025 OPO Janitorial Supplies 261237 Mission Linen Ind.Inc. 662-60-67-54200 $ 11.03 12/5/2025 OPO 1st Aid Cabinet Service 261237 Mission Linen Ind.Inc. 207-50-45-51770 $ 11.03 12/5/2025 open po for first aid supply 261237 Mission Linen Ind.Inc. 662-60-67-51500 $ 136.40 12/5/2025 OPO Weekly Linens 261238 Munimetrix Inc 101-10-05-51770 $ 99.80 12/5/2025 Munimetrix Systems 261239 Newterra Corporation Inc 662-60-67-51770 $ 18,900.00 12/5/2025 Triton aeration equipment quarterly service 261240 Noble Benjamin K 213-30-13-58006 $ 1,113.75 12/5/2025 LCP Update Technical Assistance 261241 Northern Humboldt U.H.S.D 207-50-45-51770 $ 328.19 12/5/2025 FY25/26 Veg. Maint. & Litter/Graffiti Removal 261241 Northern Humboldt U.H.S.D 662-60-67-51770 $ 328.18 12/5/2025 FY25/26 Veg. Maint. & Litter/Graffiti Removal 261242 American Hospital Management 101-10-15-51702 $ 580.00 12/5/2025 Occupational Health - Physicals 261242 American Hospital Management 101-10-15-51702 $ 227.50 12/5/2025 Occupational Health - Physicals 261242 American Hospital Management 101-10-15-51702 $ 105.00 12/5/2025 Occupational Health - Physicals 261243 Owen Equipment Sales 771-50-57-54400 $ 388.74 12/5/2025 open po for parts 261244 Paper Direct Inc. 101-10-05-54200 $ 174.14 12/5/2025 Paper Direct - Certificate Supplies 261245 Langston Brandon 771-50-57-55100 $ 90.00 12/5/2025 repair 2 windshield cracks 261246 Shelter John 245-30-35-58500 $ 252.93 12/5/2025 Solid Waste Cleanup Services 5 of 10 Page 18 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261246 Shelter John 101-70-81-57613 $ 768.70 12/5/2025
Annual Contract Clean-up & Monitoring - Carlson
Park
261246 Shelter John 662-60-67-55400 $ 300.00 12/5/2025 Arcata Marsh Clean up 261247 SHN Consulting Engineers & Geologists Inc 101-70-81-57300 $ 10,893.96 12/5/2025 SHN Ball Park Improvement Contract 2023 - Design &
Construction
261247 SHN Consulting Engineers & Geologists Inc 662-70-67-57601 $ 5,236.70 12/5/2025 WWTF Ph 1 Improvements - Source Water pH Control 261247 SHN Consulting Engineers & Geologists Inc 213-30-13-58007 $ 10,133.70 12/5/2025 Butcher Slough Site Investigation and Human Health
Risk Assessme
261248 State Water Resources Control Board 265-30-13-58211 $ 141.00 12/5/2025 Little Lake Soil Remediation 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,369.70 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 682.23 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 2,015.29 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 129.16 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 168.81 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 50.04 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,188.03 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 412.14 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,102.92 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 178.32 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 419.94 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,458.29 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 912.39 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 1,394.28 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 41.81 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 876.72 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 982.45 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 426.02 12/5/2025 open po for fuel 261249 Valley Pacific Petroleum Services Inc 771-50-57-54700 $ 315.25 12/5/2025 open po for fuel 261250 Richard M Vitale 211-30-13-58222 $ 33,180.00 12/5/2025 Mobilehome Repairs and Installations for MORE
Program (Vitale)
261251 Western Chain Saw 205-60-87-54300 $ 258.28 12/5/2025 NR OPO FY25/26 - small tools 261251 Western Chain Saw 205-60-87-54300 $ (115.25) 12/5/2025 NR OPO FY25/26 - small tools 261251 Western Chain Saw 205-60-87-54200 $ (115.26) 12/5/2025 NR OPO FY25/26 261251 Western Chain Saw 205-60-87-54200 $ 417.46 12/5/2025 NR OPO FY25/26 261252 Williams Scotsman Inc. 662-70-67-57601 $ 1,276.64 12/5/2025 ES Temp Office during WWTP Construction 261253 Lisa Wise Consulting Inc 265-30-13-58212 $ 4,060.00 12/5/2025 Arcata Zoning Updates Planning Services 2025 261254 North Star Design LLC 662-60-67-51720 $ 14.24 12/5/2025 INTERPRETIVE SIGNAGE AT AMIC 6 of 10 Page 19 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261254 North Star Design LLC 101-00-00-21090 $ (14.24) 12/5/2025 INTERPRETIVE SIGNAGE AT AMIC 261254 North Star Design LLC 662-60-67-51720 $ 1,032.98 12/5/2025 INTERPRETIVE SIGNAGE AT AMIC 261255 Aflac 101-00-00-22110 $ 709.28 12/5/2025 Cafeteria Plan Premium Statement for Nov 261256 Arcata House Partnership 101-00-00-23070 $ 500.00 12/5/2025

DEPOSIT REFUND FOR D ST NEIGHBORHOOD CTR
RENTAL; 11/27/25
261257 Arcata Stationers 101-50-41-54300 $ 693.47 12/5/2025 Office Chair for Netra 261257 Arcata Stationers 101-30-31-54200 $ 147.75 12/5/2025 CALENDAR AND BOOTIES 261258 Arcata Volunteer Firefighters' Association 101-40-21-51400 $ 60.00 12/5/2025 BLS CPR CLASS 261259 Backman John 101-40-21-51500 $ 163.84 12/5/2025 BOOTS 261259 Backman John 101-40-21-51500 $ 18.03 12/5/2025 BOOTS 261259 Backman John 101-00-00-21090 $ (18.03) 12/5/2025 BOOTS 261259 Backman John 101-40-21-51500 $ 170.88 12/5/2025 BOOTS 261259 Backman John 101-40-21-51500 $ 87.45 12/5/2025

MED POUCH GAUZE PLASH LIGHTS BUSINESS

CARD HOLDER
261259 Backman John 101-40-21-51500 $ 1.21 12/5/2025

MED POUCH GAUZE PLASH LIGHTS BUSINESS

CARD HOLDER
261259 Backman John 101-00-00-21090 $ (1.21) 12/5/2025

MED POUCH GAUZE PLASH LIGHTS BUSINESS

CARD HOLDER
261260 Cabeceira Kaye 101-00-00-46350 $ 140.00 12/5/2025 REFUND: BOOTH FEES & BUS. LICENSE FEE:

CANCEL HOLIDAY CRAFT MKT
261260 Cabeceira Kaye 101-00-00-41600 $ 24.00 12/5/2025 REFUND: BOOTH FEES & BUS. LICENSE FEE:

CANCEL HOLIDAY CRAFT MKT
261261 Cardona Rafael 212-00-00-23071 $ 350.00 12/5/2025

FOODWORKS RELEASE OF DEPOSITS FOR PHILY

CHEESE STEAK SHOPPE
261262 North Coast Section CWEA 101-00-00-23070 $ 500.00 12/5/2025 DEPOSIT REFUND: D ST NEIGHBORHOOD CTR
RENTAL; 11/14/25
261263 Day Management Corporation 101-40-21-55300 $ 2,688.05 12/5/2025 GPS ANTENNA 261264 Eureka Broadcasting Co. 101-10-03-51300 $ 850.00 12/5/2025

CHOOSE HUMBOLDT & HOLIDAY CRAFT MARKET

RADIO ADVERTISEMENTS
261265 Hardy Alexia 101-00-00-46365 $ 13.50 12/5/2025

REFUND OF BASKETBALL REGISTRATION FEES DUE

TO CANCELLATION
261265 Hardy Alexia 101-00-00-46305 $ 90.00 12/5/2025

REFUND OF BASKETBALL REGISTRATION FEES DUE

TO CANCELLATION
261266 HdL Software LLC 101-00-00-41600 $ 38.56 12/5/2025 PAYMENT SERVICES ENDING 9/30/25 261267 Hughes Rees 662-60-67-54200 $ 38.80 12/5/2025 VTS WORK DAY REIMBURSEMENT; 11/21/25 261268 HCOE 101-00-00-23070 $ 500.00 12/5/2025
REFUND DEPOSIT FOR ACCT TEEN ROOM RENTAL;
11/6/25
7 of 10 Page 20 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261269 Hutchins-Granados Alohalani 101-00-00-23070 $ 300.00 12/5/2025 DEPOSIT REFUND FOR REDWOOD LOUNGE RENTAL;
11/27/25
261270 Abbott Kevin and Mary 662-60-67-51720 $ 409.00 12/5/2025 AMIC EARRINGS MERCHANDISE 261271 Jacoby Creek Water Dist 661-00-00-46711 $ 1,880.36 12/5/2025 JACOBY CREEK BILLING; OCT25 261272 Judy's Stuff 101-40-21-51500 $ 26.03 12/5/2025 PATCHES 261272 Judy's Stuff 101-40-21-51500 $ 15.00 12/5/2025 PATCHES 261273 Keystone Ridge Designs 101-70-81-57613 $ 179.89 12/5/2025 CARLSON PARK BENCH 261273 Keystone Ridge Designs 101-70-81-57613 $ 2,614.00 12/5/2025 CARLSON PARK BENCH 261273 Keystone Ridge Designs 101-00-00-21090 $ (179.89) 12/5/2025 CARLSON PARK BENCH 261274 LC Action 101-40-21-54200 $ 4,232.40 12/5/2025 PATROL/FIREARM SUPPLIES 261275 Mad River Union 661-70-64-57600 $ 780.00 12/5/2025

NOTICE FOR BIDS - ALLIANCE INTERTIE ELECTRICAL

UPGRADE
261276 Meadows Chad 661-60-64-51500 $ 104.69 12/5/2025 DANNER MOUNTAIN 600 4.5" BROWN/RED 261277 Boyd Sarah 661-60-64-51770 $ 175.00 12/5/2025 Patches on ES jackets 261278 Natural Fiber Fair 101-00-00-23070 $ 500.00 12/5/2025 REFUND DEPSIT FOR ACC RENTAL; 9/6/25 261279 North Coast Lock & Key 661-60-64-51770 $ 660.18 12/5/2025 Master padlocks 261280 Owejan Amanda 101-00-00-46305 $ 90.00 12/5/2025

REFUND OF BASKETBALL REGISTRATION FEES DUE

TO CANCELLATION
261281 Pacific Gas & Electric Co 101-50-41-51100 $ 131.68 12/5/2025 ACCT: 1999785564-8; NOV25 261281 Pacific Gas & Electric Co 101-50-81-51100 $ 66.46 12/5/2025 ACCT: 9882435832-3; NOV25 261281 Pacific Gas & Electric Co 101-50-81-51100 $ 73.52 12/5/2025 ACCT: 4230642013-6; NOV25 261281 Pacific Gas & Electric Co 101-50-41-51100 $ 73.06 12/5/2025 ACCT: 7618650342-1; NOV25 261281 Pacific Gas & Electric Co 212-30-11-51100 $ 4,299.36 12/5/2025 ACCT: 9015588019-9; NOV25 261282 Pacific Outfitters Adventures Inc. 101-40-21-51500 $ 357.11 12/5/2025 UNIFORMS/DUTY GEAR 261282 Pacific Outfitters Adventures Inc. 101-40-21-51500 $ 18.73 12/5/2025 UNIFORMS/DUTY GEAR 261282 Pacific Outfitters Adventures Inc. 101-40-21-51500 $ 22.03 12/5/2025 UNIFORMS/DUTY GEAR 261282 Pacific Outfitters Adventures Inc. 101-40-21-51500 $ 296.44 12/5/2025 UNIFORMS/DUTY GEAR 261283 Phillips Gerre 662-00-00-46830 $ 13,317.00 12/5/2025 SEWER LATERAL EXTENSION DEPOSIT REFUND; SL25-105; 1768 ZEHNDNER 261284 REMIF 559-00-00-24059 $ 172.17 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); DEC25 261284 REMIF 101-00-00-22204 $ 719.63 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); DEC25 261284 REMIF 101-00-00-22205 $ 12,646.92 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); DEC25 261284 REMIF 661-50-63-50990 $ (41.20) 12/5/2025
INVOICE FOR SELF-FUNDED PLAN (MEDICAL);
DEC25
8 of 10 Page 21 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261284 REMIF 101-40-21-50990 $ 18.20 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); DEC25 261284 REMIF 559-00-00-24059 $ 16,528.60 12/5/2025
INVOICE FOR SELF-FUNDED PLAN (MEDICAL);
DEC25
261284 REMIF 101-00-00-22203 $ 71.60 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); DEC25 261284 REMIF 101-40-21-50990 $ 9.84 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); DEC25 261284 REMIF 101-00-00-22205 $ 3,143.18 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); DEC25 261284 REMIF 101-00-00-22204 $ 2,320.50 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); DEC25 261284 REMIF 101-40-21-50990 $ (1,103.97) 12/5/2025
INVOICE FOR SELF-FUNDED PLAN (MEDICAL);
DEC25
261284 REMIF 101-00-00-22203 $ 9.10 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (VISION); DEC25 261284 REMIF 101-00-00-22203 $ 9,804.40 12/5/2025
INVOICE FOR SELF-FUNDED PLAN (MEDICAL);
DEC25
261284 REMIF 559-00-00-24059 $ 729.82 12/5/2025 INVOICE FOR SELF-FUNDED PLAN (DENTAL); DEC25 261284 REMIF 101-00-00-22203 $ 216,839.17 12/5/2025
INVOICE FOR SELF-FUNDED PLAN (MEDICAL);
DEC25
261285 Sennott Patricia 662-60-67-51720 $ 52.50 12/5/2025 GREETING CARDS - AMIC MERCH 261286 Standard Insurance Company 101-00-00-22206 $ 1,016.80 12/5/2025 Life Insurance Premiums Dec25 261287 State Water Resources Control Board 666-60-51-51900 $ 3,540.00 12/5/2025 682965 - ANNUAL PERMIT FEE - L ST DRAINAGE
DITCH
261287 State Water Resources Control Board 666-60-51-51900 $ 563.00 12/5/2025 683163 - ANNUAL PERMIT FEE - SOUTH JACOBY

HABITAT
261287 State Water Resources Control Board 666-60-51-51900 $ 563.00 12/5/2025 683130 - ANNUAL PERMIT FEE - SOUTH JACOBY

RESTORATION PROJECT
261287 State Water Resources Control Board 661-60-64-51900 $ 3,245.00 12/5/2025 682929 - ANNUAL PERMIT FEE - WEST END RD 261287 State Water Resources Control Board 662-70-67-57601 $ 3,540.00 12/5/2025 683011 - ANNUAL PERMIT FEE - ARCATA CITY WWTF

IMPROVEM'T PROJECT
261287 State Water Resources Control Board 666-60-51-51900 $ 3,540.00 12/5/2025 682936 - ANNUAL PERMIT FEE - ARCATA CITY

DRAINAGE
261287 State Water Resources Control Board 666-60-51-51900 $ 563.00 12/5/2025 683309 - ANNUAL PERMIT FEE - ALLIANCE RD

DRAINAGE
9 of 10 Page 22 of 304
City of Arcata Bi-Weekly Report on Cash Distributions 11/22/2025-12/5/2025 Check # Vendor GL Account Amount Date Description
261287 State Water Resources Control Board 101-70-81-57613 $ 565.00 12/5/2025 677207 - ANNUAL PERMIT FEE - CARLSON PARK

PROJECT
261288 Wage Works 101-00-00-22110 $ 125.25 12/5/2025 FSA & HSA Monthly Admin Fee - NOV 2025 261289 Weinstein Christopher 101-10-15-52524 $ 27.00 12/5/2025 REIMBURSEMENT FOR LIVESCAN FINGERPRINTING 261290 Wold Cristie 101-00-00-42300 $ 218.84 12/5/2025
BUILDING PERMIT FEE 80% REFUND - 924 SPRING
ST 25-1405
261291 Yurok Tribe 101-00-00-23070 $ 500.00 12/5/2025 REFUND DEPOSIT FOR ACC RENTAL; 11/6/25 312173 Payroll Misc $ 1,625.48 11/28/2025
312174 Payroll Misc $ 270.47 11/28/2025
312175 Payroll Misc $ 589.70 11/28/2025
312176 Payroll Misc $ 2,262.87 11/28/2025
312177 Payroll Misc $ 940.89 11/28/2025
312178 Payroll Misc $ 492.10 11/28/2025
312179 Payroll Misc $ 411.85 11/28/2025
312180 Payroll Misc $ 346.57 11/28/2025
312181 Payroll Misc $ 484.94 11/28/2025
ACH Payroll Deductions ACH Misc $147,774.88 11/28/2025
ACH PERS MIsc $82,969.05 11/28/2025
ACH PERS UAL Misc. $180,743.05 11/26/2025
ACH CA State Disbursement Unit 101-00-00-22109 $ 149.07 11/28/2025 PR Batch 00022.11.2025 California Child Support
Order
ACH Operating Engineers No 3 101-00-00-22113 $ 1,113.12 11/28/2025 PR Batch 00022.11.2025 Union Dues ACH HealthEquity HAS Misc $ 1,348.30 11/28/2025
ACH Payroll Misc $ 295,635.22 11/28/2025
Total $ 1,437,226.44
10 of 10 Page 23 of 304
STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager/Finance Director PREPARER: Tabatha Miller, Assistant City Manager/Finance Director DATE: December 17, 2025
TITLE: Adopt Resolution No. 256-03 to Authorize Establishing a Public Agency Retirement Services (PARS) 115 Trust to Prefund City Pension Obligations; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council Adopt Resolution No. 256-03 to authorize the City Manager to establish a Public Agency Retirement Services (PARS) 115 Trust Account to prefund City pension obligations; and authorize the City Manager to execute all applicable documents.

INTRODUCTION:

Consistent with the City’s Pension Funding Policy, in 2023 the City established a 115 Trust Account through the California Public Employees’ Retirement System (CalPERS). A 115-pension prefunding trust account allows the City to use the contributed funds to reimburse itself for pension expenses or to make payments to CalPERS. The California Employers' Pension Prefunding Trust Fund (CEPPT) is limited to two investment strategies. To expand the City’s investment options and provide opportunities for higher returns, staff recommend establishing an additional 115 Trust Account with Public Agency Retirement Services (PARS).

BACKGROUND:

Like many municipalities in California and across the United States, Arcata’s pension liability is its single largest debt and a significant ongoing expense. The Unfunded Accrued Liability (UAL) is the present value of future employer contributions for service that has already been earned. It is the shortfall between the City’s pension assets and what is needed to fully pay out the benefits already promised to retirees. The most recent Actuarial reports estimate the City’s UAL at $32.8 million, which does not include the $5 million additional discretionary payment (ADP) or the nearly $4 million in existing 115 Pension Prefund Trust.1 The UAL is in addition to the City’s normal ongoing annual contributions for current employees.

As part of developing the Fiscal Year (FY) 2023-2024 Budget, the City Council authorized a payment strategy with the objectives of decreasing the liability, stabilizing pension costs and reducing interest cost – currently at 6.8% charged on all UAL balances. Part of that strategy authorized establishing a Section 115 Trust and allocating $2.5 million as initial funding. On August

1 CalPERS issues Actuarial annually in late July or early August. The actuarial data is from the prior year and estimates costs for the next fiscal year. The most recent report is dated June 30, 2023.

16, 2023, the City Council authorized the Mayor or Vice Mayor to execute the documents to establish a California Employers' Pension Prefunding Trust Fund (CEPPT). The current balance in the City’s CEPPT account is $3,953,752.

When making contributions to the CalPERS CEPPT account, the City can choose between two investment strategies. Strategy 1 seeks to provide capital appreciation and income over the longer term and is the more aggressive of the two options. Strategy 2 has a greater share of fixed income investments and focuses on stable income and principal. While the CalPERS CEPPT investment options focus on long term growth to match the long-term nature of the CalPERS pension obligation, both are passive conservative investments.

Conservative is typically a golden standard in investment of public funds. Section 115 of the Internal Revenue Code (IRC) authorizes and defines the terms of a Section 115 Trust. It is an irrevocable investment account dedicated for a specific purpose. Interest earnings are not taxed but more significant to local governments, it allows for investing longer term than the California Government Code (Sections 53620-22). Pension obligations by their nature are long-term liabilities.

Pension benefits earned by an employee today may not be paid for 25 to even 50 years, depending on the age of the employee. The City’s regular investments, like most local governments, focus on safety, liquidity, and yield, in that order, so that funds are available to pay current or near future expenditures.
115 Pension Trusts allows the City to invest in longer-term securities that better match the term of the City’s UAL. Those longer-term investments are designed and expected to earn better returns.

The CalPERS CEPPT options are good investment products, but staff recommend adding options to diversify.

Public Agency Retirement Services (PARS) has been offering 115 Trust Services since 1984, and their products predate CalPERS CEPPT accounts. PARS offers five strategies plus the option of customizing a strategy. Their comparable products have consistently outperformed the CalPERS CEPPT products.

DISCUSSION:

A 115 Pension Trust allows the City to invest in longer-term securities that better match the term of the City’s UAL. Once the funds are deposited into the trust, they can only be used towards pension costs. However, unlike additional discretionary payments (ADPs) paid directly to CalPERS and applied to the UAL, 115 trust funds can be used at any time as ADPs or used to cover current annually required contributions for the UAL payments or to meet regular employer contributions.

This flexibility adds another layer to the City’s reserve funds. Greater investment strategies should result in higher returns and more funding to pay down the UAL over the long term.

POLICY IMPLICATIONS:

More investment strategies and potentially higher rates of return are consistent and support the City’s Pension Funding Policy.

Alternatively, there have been conversations about the City’s investment policy and control over what securities should or should not make up the investment portfolio. Should the City choose to do so, it may establish a Directed Account within the PARS 115 Trust. This option would allow the City to take on all the investment responsibilities and self-direct its investments that have been vetted and approved by pre-established guidance or policy. There’s no minimum threshold to establish a Directed Account.

BUDGET/FISCAL IMPACT:

The long-term fiscal impact of this pension-related action is impossible to quantify. However, reserving funds today and investing those funds in strategies that match the investment goals and timeframes will bring budgetary benefits over time. The City’s current CEPPT 115 Pension Prefund Trust has a balance of $3,383,225. A General Fund surplus of approximately $1.6 million is

estimated for FY 2024-25. Per the City’s Pension Funding Policy, 25%, or approximately $400,000 of that surplus is to be applied to a one-time ADP to CalPERS or a contribution to the City’s 115 Trust Account.

RECOMMENDED COUNCIL ACTION:

Motion to:

1. Adopt Resolution No. 256-03, authorizing the City Manager to establish a Public Agency Retirement Services (PARS) 115 Trust Account to prefund City pension obligations; and

2. Authorize the City Manager to execute all applicable documents.

Consent Calendar Vote.

ATTACHMENTS:

A. Resolution No. 256-03
B. Draft Contract for Services with PARS

RESOLUTION NO. 256-03

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA APPROVING

THE ADOPTION OF THE PUBLIC AGENCIES POST-EMPLOYMENT BENEFITS

TRUST ADMINISTERED BY PUBLIC AGENCY RETIREMENT SERVICES (PARS) WHEREAS, PARS has made available the PARS Public Agencies Post-Employment Benefits Trust (the “Program”) for the purpose of pre-funding pension obligations; and WHEREAS, the City of Arcata (“City”) is eligible to participate in the Program, a tax-exempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued there under, and is a tax-exempt trust under the relevant statutory provisions of the State of California; and WHEREAS, the City’s adoption and operation of the Program has no effect on any current or former employee’s entitlement to post-employment benefits; and WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Program; and WHEREAS, the City’s funding of the Program does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the City reserves the right to make contributions, if any, to the Program.

NOW THEREFORE, BE IT RESOLVED by the City Council of Arcata as follows:

1. The City Council hereby adopts the PARS Public Agencies Post-Employment Benefits Trust; and

2. The City Council hereby appoints the City Manager, or his/her successor or his/her designee as the City’s Plan Administrator for the Program; and

3. The City’s Plan Administrator is hereby authorized to execute the PARS legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Program and to maintain compliance of any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Program.

DATED:

ATTEST: APPROVED:
___________________________ __________________________
City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-03, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California, held on the 17th day of December, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
___________________________
City Clerk, City of Arcata

AGREEMENT FOR ADMINISTRATIVE SERVICES
This agreement (“Agreement”) is made this _____ day of _____________, 2025, between Phase II Systems, a corporation organized and existing under the laws of the State of California, doing business as Public Agency Retirement Services and PARS (hereinafter “PARS”) and the [Agency Name] (“Agency”).

WHEREAS, the Agency has adopted the PARS Public Agencies Post-Employment Benefits Trust for the purpose of prefunding pension obligations and/or Other Post-Employment Benefits (“OPEB”) obligations (“Plan”) and is desirous of retaining PARS as Trust Administrator to the Trust, to provide administrative services.

NOW THEREFORE, the parties agree:

1. Services. PARS will provide the services pertaining to the Plan as described in the exhibit attached hereto as “Exhibit 1A” (“Services”) in a timely manner, subject to the further provisions of this Agreement.

2. Fees for Services. PARS will be compensated for performance of the Services as described in the exhibit attached hereto as “Exhibit 1B”.

3. Payment Terms. Payment for the Services will be remitted directly from Plan assets unless the Agency chooses to make payment directly to PARS. In the event that the Agency chooses to make payment directly to PARS, it shall be the responsibility of the Agency to remit payment directly to PARS based upon an invoice prepared by PARS and delivered to the Agency. If payment is not received by PARS within thirty (30) days of the invoice delivery date, the balance due shall bear interest at the rate of 1.5% per month. If payment is not received from the Agency within sixty (60) days of the invoice delivery date, payment plus accrued interest will be remitted directly from Plan assets, unless PARS has previously received written communication disputing the subject invoice that is signed by a duly authorized representative of the Agency.

4. Fees for Services Beyond Scope. Fees for services beyond those specified in this Agreement will be billed to the Agency at the rates indicated in the PARS’ standard fee schedule in effect at the time the services are provided and shall be payable as described in Section 3 of this Agreement. Before any such services are performed, PARS will provide the Agency with a detailed description of the services, terms, and applicable rates for such services. Such services, terms, and applicable rates shall be agreed upon in writing and executed by both parties.

5. Information Furnished to PARS. PARS will provide the Services contingent upon the Agency providing PARS the information specified in the exhibit attached hereto as “Exhibit 1C” (“Data”). It shall be the responsibility of the Agency to certify the accuracy, content, and completeness of the Data so that PARS may rely on such information without further audit. It shall further be the responsibility of the Agency to deliver the Data to PARS in such a manner that allows for a reasonable amount of time for the Services to be performed. Unless specified in Exhibit 1A, PARS shall be under no duty to question Data received from the Agency, to compute contributions made to the

Plan, to determine or inquire whether contributions are adequate to meet and discharge liabilities under the Plan, or to determine or inquire whether contributions made to the Plan are in compliance with the Plan or applicable law. In addition, PARS shall not be liable for nonperformance of Services to the extent such nonperformance is caused by or results from erroneous and/or late delivery of Data from the Agency. In the event that the Agency fails to provide Data in a complete, accurate and timely manner and pursuant to the specifications in Exhibit 1C, PARS reserves the right, notwithstanding the further provisions of this Agreement, to terminate this Agreement upon no less than ninety (90) days written notice to the Agency.

6. Records. Throughout the duration of this Agreement, and for a period of five (5) years after termination of this Agreement, PARS shall provide duly authorized representatives of Agency access to all records and material relating to calculation of PARS’ fees under this Agreement. Such access shall include the right to inspect, audit and reproduce such records and material and to verify reports furnished in compliance with the provisions of this Agreement. All information so obtained shall be accorded confidential treatment as provided under applicable law.

7. Confidentiality. Without the Agency’s consent, PARS shall not disclose any information relating to the Plan except to duly authorized officials of the Agency, subject to applicable law, and to parties retained by PARS to perform specific services within this Agreement. The Agency shall not disclose any information relating to the Plan to individuals not employed by the Agency without the prior written consent of PARS, except as such disclosures may be required by applicable law.

8. Independent Contractor. PARS is and at all times hereunder shall be an independent contractor. As such, neither the Agency nor any of its officers, employees or agents shall have the power to control the conduct of PARS, its officers, employees, or agents, except as specifically set forth and provided for herein. PARS shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers’ compensation, and similar matters.

9. Indemnification. PARS and Agency hereby indemnify each other and hold the other harmless, including their respective officers, directors, and employees, from any claim, loss, demand, liability, or expense, including reasonable attorneys’ fees and costs, incurred by the other as a consequence of, to the extent, PARS’ or Agency’s, as the case may be, negligent acts, errors or omissions with respect to the performance of their respective duties hereunder.

10. Compliance with Applicable Law. The Agency shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding the administration of the Plan.

PARS shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding Plan administrative services provided under this Agreement.

11. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event any party institutes legal proceedings to enforce or interpret this Agreement, venue and jurisdiction shall be in any state court of competent jurisdiction.

12. Force Majeure. When a party’s nonperformance hereunder was beyond the control and not due to the fault of the party not performing, a party shall be excused from performing its obligations under this Agreement during the time and to the extent that its performance is prevented by such cause. Such cause shall include, but not be limited to:
any incidence of fire, flood, acts of God or unanticipated communicable disease, acts of terrorism or war commandeering of material, products, plants or facilities by the federal, state or local government, a material act or omission by the other party or any law, ordinance, rule, guidance or recommendation by the federal, state or local government, or any agency thereof, which becomes effective after the date of this Agreement that delays or renders impractical either party’s performance under the Agreement.

13. Ownership of Reports and Documents. The originals of all letters, documents, reports, and data produced for the purposes of this Agreement shall be delivered to and become the property of the Agency. Copies may be made for PARS but shall not be furnished to others without written authorization from Agency.

14. Designees. The Plan Administrator of the Agency, or their designee, shall have the authority to act for and exercise any of the rights of the Agency as set forth in this Agreement, subsequent to and in accordance with the written authority granted by the Governing Body of the Agency, a copy of which writing shall be delivered to PARS.

Any officer of PARS, or his or her designees, shall have the authority to act for and exercise any of the rights of PARS as set forth in this Agreement.

15. Notices. All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of the notices in person or by depositing the notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid and addressed as follows:
(A) To PARS: PARS; 4350 Von Karman Avenue, Suite 100, Newport Beach, CA 92660; Attention: President
(B) To Agency: [Agency]; [Agency Address]; Attention: [Plan Administrator Title] Notices shall be deemed given on the date received by the addressee.

16. Term of Agreement. This Agreement shall remain in effect for the period beginning _______________, 2025 and ending _____________, 2028 (“Term”). This Agreement may be terminated at any time by giving thirty (30) days written notice to the other party of the intent to terminate. Absent a thirty (30) day written notice to the other party of the intent to terminate, this Agreement will continue unchanged for successive twelve-month periods following the Term.

17. Amendment. This Agreement may not be amended orally, but only by a written instrument executed by the parties hereto.

18. Entire Agreement. This Agreement, including exhibits, contains the entire understanding of the parties with respect to the subject matter set forth in this Agreement.

In the event a conflict arises between the parties with respect to any term, condition or provision of this Agreement, the remaining terms, conditions, and provisions shall remain in full force and legal effect. No waiver of any term or condition of this Agreement by any party shall be construed by the other as a continuing waiver of such term or condition.

19. Attorneys Fees. In the event any action is taken by a party hereto to enforce the terms of this Agreement the prevailing party herein shall be entitled to receive its reasonable attorney’s fees.

20. Counterparts. Electronic Signatures. This Agreement may be executed in any number of counterparts, and in that event, each counterpart shall be deemed a complete original and be enforceable without reference to any other counterpart. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include digital electronic signatures (e.g., DocuSign). The use of digital electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law.

21. Headings. Headings in this Agreement are for convenience only and shall not be used to interpret or construe its provisions.

22. Effective Date. This Agreement shall be effective on the date first above written, and also shall be the date the Agreement is executed.

AGENCY:

BY:

Plan Administrator Name
TITLE:

DATE:

PARS:

BY:

Tod Hammeras
TITLE: Chief Financial Officer
DATE:

EXHIBIT 1A

SERVICES
PARS will provide the following services for the [Agency Name] Public Agencies PostEmployment Benefits Trust:

1. Plan Installation Services:
(A) Meeting with appropriate Agency personnel to discuss plan provisions, implementation timelines, actuarial valuation process, funding strategies, benefit communication strategies, data reporting, and submission requirements for contributions/reimbursements/distributions;
(B) Providing the necessary analysis and advisory services to finalize these elements of the Plan;
(C) Providing the documentation needed to establish the Plan to be reviewed and approved by Agency legal counsel. Resulting final Plan documentation must be approved by the Agency prior to the commencement of PARS Plan Administration Services outlined in Exhibit 1A, paragraph 2 below.

2. Plan Administration Services:
(A) Monitoring the receipt of Plan contributions made by the Agency to the trustee of the PARS Public Agencies Post-Employment Benefits Trust (“Trustee”), based upon information received from the Agency and the Trustee;
(B) Performing periodic accounting of Plan assets, reimbursements/distributions, and investment activity, based upon information received from the Agency and/or Trustee;
(C) Coordinating the processing of distribution payments pursuant to authorized direction by the Agency, and the provisions of the Plan, and, to the extent possible, based upon Agency-provided Data;
(D) Coordinating actions with the Trustee as directed by the Plan Administrator within the scope of this Agreement;
(E) Preparing and submitting a monthly report of Plan activity to the Agency, unless directed by the Agency otherwise;
(F) Preparing and submitting an annual report of Plan activity to the Agency; (G) Facilitating actuarial valuation updates and funding modifications for compliance with the applicable GASB pronouncements and/or statements, if prefunding OPEB obligations;
(H) Coordinating periodic audits of the Trust;
(I) Monitoring Plan and Trust compliance with federal and state laws.

3. PARS is not licensed to provide and does not offer tax, accounting, legal, investment or actuarial advice.

EXHIBIT 1B

FEES FOR SERVICES
PARS will be compensated for performance of Services, as described in Exhibit 1A based upon the following schedule:

An annual asset fee shall be paid from Plan assets based on the following schedule:

For Plan Assets from: Annual Rate:
$1 to $10,000,000 0.25%
$10,000,001 to $15,000,000 0.20%
$15,000,001 to $50,000,000 0.15%
$50,000,001 and above 0.10%
Annual rates are prorated and paid monthly. The annual asset fee shall be calculated by the following formula [Annual rate divided by 12 (months of the year) multiplied by the Plan asset balance at the end of the month]. Trustee and Investment Management Fees are not included.

EXHIBIT 1C

DATA REQUIREMENTS
PARS will provide the Services under this Agreement contingent upon receiving the following information. Agency is solely responsible for ensuring that all information and documentation provided to PARS is true, correct, and authorized:

1. Executed Legal Documents:
(A) Certified Resolution
(B) Adoption Agreement to the Public Agencies Post-Employment Benefits Trust (C) Trustee Investment Forms

2. Contribution – completed Contribution Transmittal Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Contribution amount
(C) Contribution date
(D) Contribution method (Check, ACH, Wire)

3. Distribution – completed Payment Reimbursement/Distribution Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Payment reimbursement/distribution amount
(C) Applicable statement date
(D) Copy of applicable premium, claim, statement, warrant, and/or administrative expense evidencing payment
(E) Signed certification of reimbursement/distribution from the Plan Administrator (or authorized Designee)

4. Other information pertinent to the Services as reasonably requested by PARS and Actuarial Provider.

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Emily Sinkhorn, Director of Environmental Services DATE: December 17, 2025
TITLE: Approve the Plans for Parking Along Mad River Parkway for Carlson Park.

RECOMMENDATION:

It is recommended that the Council approve the plans for parking along Mad River Parkway for Carlson Park.

INTRODUCTION:

This project seeks to expand access to the recently renovated Carlson Park, which was enhanced over the last two years as a Council and community priority. Due to the high use of amenities at Carlson Park, the parking lot originally developed is often full. The addition of parking spaces on Mad River Parkway adjacent to Carlson Park will enhance access to this recreation destination without compromising the Complete Streets design on Mad River Parkway.

BACKGROUND:

The Carlson Park Improvement Project has been a Council and community priority for the Valley West neighborhood for over five years, and the first phase of Carlson Park renovations was opened to the community in September 2024. Carlson Park improvements have been funded through three funding sources from the state. Implemented Park improvements include a new playground and picnic amenities, special event area, pickle ball courts, public restroom, parking lot and river access improvements for hiking and non-motorized boat access, a skate spot, EV vehicle charging station and interpretive signage developed in collaboration with the Wiyot Tribe.

DISCUSSION:

Carlson Park has been fully open for a little over one year, and since that time the City has received much feedback that due to high use of the park parking is limited for access by motor vehicles, particularly when the pickleball courts are busy on the weekends.

The Carlson Park Improvement Project included the development of a small parking lot with 13 parking spaces. The City has also prioritized walking and biking connectivity to Carlson Park from the adjacent Valley West neighborhoods which includes a pedestrian-activated flashing crosswalk across Giuntoli Lane, sidewalks and bike lanes, and a connector trail between the park and Giuntoli Lane.

City staff recognized that changes could be made to existing adjacent streets that accommodate additional parking without impacting bicycle and pedestrian connectivity to Carlson Park. On September 3, the Council approved changing the northern end of Carlson Park Drive to a one-way street to enable the addition of four on-street parking spaces while retaining multi-modal access.

City staff have developed an additional plan to add vehicle parking spaces within a red curb area along the south side of Mad River Parkway. This location was originally planned as a bus turnout when Mad River Parkway was first developed. As transit stops within Valley West have been located elsewhere, this location is available to utilize for additional parking spaces.

If the Council approves these plans for additional parking on Mad River Parkway, this winter, City forces will implement striping changes on both Carlson Park Drive (approved September 3) and Mad River Parkway.

ENVIRONMENTAL REVIEW (CEQA):

The California Environment Quality Act (CEQA) determination for the project is a categorical exemption pursuant to CEQA Guidelines Section 15301(c), minor alteration of existing public streets.

BUDGET/FISCAL IMPACT:

Budget is available this fiscal year to complete these striping improvements under GL 101-70-81- 57613. The creation of additional parking for Carlson Park is supported through a state budget allocation made possible by Senator Mike McGuire.

RECOMMENDED COUNCIL ACTION:

Motion to approve the plans for parking along Mad River Parkway for Carlson Park. Consent Calendar vote.

ATTACHMENTS:

A. Exhibit A: Parking Layout for Mad River Parkway East and Carlson Park Drive.

EXHIBIT A: PARKING LAYOUT FOR MAD RIVER

PARKWAY EAST & CARLSON PARK DR
CARLSON PARK PHASE 2 MAD RIVER PARKWAY EAST
MAD RIVER PARKWAY CARLSON PARK DR ON STREET PARKING - MAD RIVER PWKY EAST Feet 40 20 0 Feet 40 20 0 ADDITIONAL PARKING AREA - CARLSON PARK DR PICKLEBALL COURT Page 39 of 304 STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: David Loya, Community Development Director
PREPARER: David Loya, Community Development Director
DATE: December 17, 2025
TITLE: Adopt Resolution No. 256-26 Declaring Approximately Eight Acres of the City Owned Property at Happy Valley (Assessor’s Parcel No. 507-081-038) Surplus Land – Not a Project Pursuant to the California Environmental Quality Act.

RECOMMENDATION:

Staff recommends the Council Adopt Resolution No. 256-26, A Resolution of the City Council of the City of Arcata Declaring Approximately Eight Acres of the City Owned Property at Happy Valley (Assessor’s Parcel No. 507-081-038) Surplus Land – Not a Project Pursuant to the California Environmental Quality Act (CEQA).

INTRODUCTION:

Effective January 1, 2020, Assembly Bill (AB) No.1486 amended the State Surplus Land Act (SLA) to require a local agency to formally declare publicly owned property no longer used for the agency’s express purpose as surplus land before beginning the disposition process. Unless the land is exempt from the SLA, the declaration must be made by the legislative body of the local agency and should be supported by written findings. Surplus land must follow a statutory noticing and negotiation period with certain designated entities, including eligible housing sponsors defined by the California Department of Housing and Community Development (HCD).

BACKGROUND:

AB No. 1486 amended the SLA with the aim to “connect developers who are interested in building more affordable homes on surplus local public land that is both available and suitable for housing development.” The Act now requires that prior to the disposition of public lands, the City declare lands “Surplus” or “Exempt Surplus.” If the lands are not found to be exempt, the City must comply with the noticing requirements of the SLA prior to disposition.

The City must provide a Notice of Availability (NOA) to the State Housing and Community Development Department, specific housing sponsors, and any other public entities within whose jurisdiction surplus land is located. Entities or associations interested in developing the surplus land for affordable housing will have 60 days to respond to the NOA. If the City receives a written notice of interest from a proper entity within this 60-day period, then a 90-day good faith negotiation period begins on the day after the end of the 60-day notice period.

During this 90-day period, the City must document that it has negotiated in good faith with interested entities. The City may not restrict residential use of the surplus land as a condition of sale.

If the City does not come to an agreement during the negotiation period with an eligible entity, or if no eligible entity responds to the NOA, the City may dispose of the land outside of the SLA pursuant to an affordability covenant should housing be developed on the land.

DISCUSSION:

In 2009, The Arcata Community Development Agency acquired the Happy Valley property through Resolution No. 10-03, which states the purpose of the acquisition was to provide economic development opportunities for the City of Arcata.

In 2016, the City authorized the transfer of the property assets to the City of Arcata for future development for economic development purposes and disposition according to the Implementation Plan, Economic Development Strategic Plan, General Plan, and Land Use Code.

Most recently, in 2024, the City finalized the Compensation Agreement, where the former Taxing Entities agreed to the value of the property as direct compensation with the balance of the agreed value invested in developing the property. With the Compensation Agreement executed and proceeds distributed to the former taxing entities, the property is eligible for disposition.

The City has since been approached by a real estate developer that is interested in purchasing an approximately 8.2-acre portion of the site, as shown in exhibit 1. It is now necessary to declare the property a surplus land in compliance with the Surplus Land Act prior to disposition. After the noticing requirements of the Surplus Land Act have been satisfied, if no agreement has been reached with an interested developer or sponsor of affordable housing, may staff enter negotiations with the interested real estate developer regarding the disposition of the property.

This property is designated for Industrial-Limited use. Section 103(b)(3)(G) of the Surplus Land Act Guidelines provided by HCD states, “An existing nonresidential land use designation is not per se a legal restriction that would make housing prohibited. Therefore, despite the zoning, the Surplus Lands Act compels the City to negotiate in good faith with affordable housing developers or sponsors who respond to the Notice of Availability. As Industrial-Limited zoning disallows both single and multi-family housing, further action would be needed should a housing developer or sponsor acquire this property. Amending the zoning for property to allow for the development of affordable housing would result in spot zoning. Staff are inclined to avoid this outcome. Staff would explore possible avenues to work with interested parties given zoning restrictions as part of good faith negotiations.

POLICY IMPLICATIONS:

This action will help implement the City’s Long-Range Property Management Plan and the longstanding goal to develop the property for economic development and job growth purposes.

COMMITTEE/COMMISSION REVIEW:

None.

ENVIRONMENTAL REVIEW (CEQA):

Initiating the Surplus Lands Act process is not a “project” pursuant to CEQA. The various actions, including subdivision and development on the property may be subject to CEQA.

BUDGET/FISCAL IMPACT:

Declaring the property surplus does not have a budget impact. However, future sale of the property would generate revenue for the Successor Agency Project Fund.

RECOMMENDED COUNCIL ACTION:

Motion to adopt Resolution No. 256-26, A Resolution of the City Council of the City of Arcata Declaring Approximately Eight Acres of the City Owned Property at Happy Valley (APN 507-081- 038) Surplus Land – Not a Project Pursuant to CEQA. Consent Calendar vote.

ATTACHMENTS:

A. Resolution 256-26

RESOLUTION NO. 256-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA DECLARING

APPROXIMATELY EIGHT ACRES OF THE CITY OWNED PROPERTY AT HAPPY VALLEY (APN 507-081-038) SURPLUS LAND
WHEREAS, the Surplus Lands Act (Act), as amended by AB 1486 and AB 1255 of 2019, requires agencies to declare land as surplus prior to taking any action to sell or lease property; and
WHEREAS, the City of Arcata owns fee title to Happy Valley (APN 507-081-038), a property subject to the Act that it wishes to dispose of in accordance with the purposes for which it was acquired; and
WHEREAS, the property was acquired by the City and the former Redevelopment Agency to support economic development with the intent that it would be sold to a business to further those economic development goals, and therefore, the property is not necessary for the local agency’s use; and
WHEREAS, the City had previously adopted a resolution approving the Compensation Agreement with the former Tax Entities, and the property referred to as Happy Valley is ready for disposition;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arcata hereby:

1. Declares the aforementioned property is surplus land as described in Government Code Section 54221(c)(1) since it is not necessary for the City’s use;

2. Directs the City Manager or its designee to comply with the noticing requirements of the Surplus Lands Act; and

3. Directs the City Manager to continue previously adopted direction for the disposition of the affected properties.

Dated: _________, 2025
ATTEST: APPROVED:

City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256- 26, passed and adopted at a regular meeting of the City Council of the City of Arcata, County of Humboldt, State of California, held on the 17th day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

City Clerk, City of Arcata

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PARCEL

BOUNDARY
(8.21 AC)
Exhibit 1 - Approximate Boundaries of Surplus Land

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: David Loya, Community Development Director
PREPARER: Sara Channell, Community Development Specialist II DATE: December 17, 2025
TITLE: Adopt Resolution No. 256-19, A Resolution of the City Council of the City of Arcata Adopting the Primary Loan Program Guidelines to Work in Conjunction with the CalHome Mobilehome Ownership Program Guidelines.

RECOMMENDATION:

It is recommended that the City Council: Adopt Resolution No. 256-19 A resolution of the City Council of the City of Arcata Adopting the Primary Loan Program Guidelines to Work in Conjunction with the CalHome Mobilehome Ownership Program Guidelines.

INTRODUCTION:

The City of Arcata received a CalHome grant from the Department of Housing and Community Development (“Department”) to support affordable mobilehome ownership opportunities for lowincome first-time homebuyers. To address lending limitations identified during program development, staff have prepared program guidelines for a companion City-funded Primary Loan Program. Adoption of Resolution No. 256-19 (“Attachment A”) will approve the final draft for the Primary Loan Program guidelines (“Exhibit 1”). Together, these programs will expand access to homeownership for qualifying households purchasing manufactured homes within Arcata.

BACKGROUND:

In March of 2023, the City applied to the Department for a CalHome grant to support its Homeownership Program, which had previously used now-ineligible HOME Partnership Program funds. The City applied for funding to assist in the purchase of three to five homes and two mobilehomes.

In November 2023, the City received a CalHome grant award in the amount of $139,593 for homebuyer mortgage assistance limited to manufactured homes. This funding is expected to help finance the purchase of two mobilehomes. A Standard Agreement between the City and the Department was executed on February 12, 2024, authorizing implementation of the program.

During program development, staff identified that primary lenders were unable to pair their loans with the City’s CalHome secondary loans due to financing constraints. In response, the City Council, during the Fiscal Year (FY) 2025/2026, approved an allocation of $192,000 to establish a Primary Loan Program to be implemented alongside the CalHome Mobilehome Ownership Program.

DISCUSSION:

The Guidelines establish the framework for issuing City-funded primary loans to qualified applicants within the CalHome Mobilehome Ownership Program. The guidelines define the application and home purchase processes, specify eligibility requirements for applicants and housing units, and outline the terms of the program loan.

Together, these programs will assist first time homebuyers with incomes at or below 80% of the adjusted median income for Humboldt County to purchase new or previously owned manufactured homes located in a licensed mobilehome park within the limits of the City of Arcata. These loans shall not exceed 55% of the purchase price for mobilehomes. All program assistance shall be made in the form of a 20-year amortized loan with monthly payments at three percent (3%) interest.

Program loans are due upon sale or transfer.

ENVIRONMENTAL REVIEW (CEQA):

Environmental Review for compliance with CEQA will be completed for each grant to residentowners. NEPA Categorically Exempt per 24 CFR58.34(a)(3) (Administration of Program).

BUDGET/FISCAL IMPACT:

City Council approved $192,000 from the Basic Fund (250) in the FY25/26 budget in order to fund primary loans which enables the City to use their CalHome grant funds. CalHome funding will be used for administration costs associated with this program.

RECOMMENDED COUNCIL ACTION:

Motion to adopt Resolution No. 256-19, A Resolution of the City Council of the City of Arcata Adopting the Primary Loan Program Guidelines to Work in Conjunction with the CalHome Mobilehome Ownership Program Guidelines. Consent Calendar vote.

ATTACHMENTS:

A. Resolution No. 256-19

RESOLUTION NO. 256-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA

APPROVING THE PRIMARY LOAN GUIDELINES IN CONJUCTION WITH THE

CALHOME MOBILEHOME OWNERSHIP PROGRAM GUIDELINES
WHEREAS, the City submitted an application to the California Department of Housing and Community Development CalHome Program on February 28, 2023; and WHEREAS, the California Department of Housing and Community Development awarded the City a CalHome grant of $139,593 for a First Time Homebuyer Mortgage Assistance program; and
WHEREAS, the City entered into a Standard Agreement for the implementation of the program on February 12, 2024; and
WHEREAS, Primary lenders were unable to approve financing with the City’s CalHome Program as the secondary source of financing; and
WHEREAS, In the Fiscal Year 2025-2026 budget, the City Council approved an allocation of $192,000 to establish a Primary Loan Program to be implemented in conjunction with the CalHome Mobilehome Ownership Program.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARCATA AS FOLLOWS:

1. The Primary Loan Guidelines attached hereto as Exhibit 1 are adopted;

2. The City Manager is authorized to take actions necessary to establish and enact these guidelines;

3. The City Manager is authorized to expend funds in connection with the adoption of these Guidelines;
DATED: December 17, 2025
ATTEST: APPROVED:
________________________________ __________________________________ City Clerk, City of Arcata Mayor, City of Arcata

Clerk's Certificate
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-19, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California held on the 17th day of December, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
__________________________________
City Clerk, City of Arcata

1 City of Arcata
First Time Homebuyer
Mortgage Assistance
For Mobilehomes

2 TABLE OF CONTENTS

1. GENERAL.................................................................................................................4

1.1. PROGRAM OVERVIEW...........................................................................................................................................4

1.2. PROGRAM OUTREACH AND MARKETING.............................................................................................................4

1.3. NON-DISCRIMINATION REQUIREMENTS ..............................................................................................................5

2. PROGRAM PROCESS ...............................................................................................5

2.1. PRE-APPLICATION AND APPLICATION PROCESS ...................................................................................................5

2.2. HOME PURCHASE PROCESS ..................................................................................................................................5

3. APPLICANT QUALIFICATION....................................................................................8

3.1. INCOME REQUIREMENTS......................................................................................................................................8

3.2. ELIGIBILITY REQUIREMENTS..................................................................................................................................8

3.3. ANTI-DISPLACEMENT POLICY AND RELOCATION ASSISTANCE .............................................................................9

3.4. CREDIT SCORE .......................................................................................................................................................9

3.5. HOMEBUYER EDUCATION...................................................................................................................................10

3.6. MINIMUM CONTRIBUTION.................................................................................................................................10

3.7. INCOME QUALIFICATION PROCESS.....................................................................................................................10

4. HOUSING UNIT ELIGIBILITY ...................................................................................11

4.1. LOCATION AND CHARACTERISTICS .....................................................................................................................11

4.2. MAXIMUM PURCHASE PRICE..............................................................................................................................11

4.3. INSPECTION REQUIREMENTS..............................................................................................................................12

4.4. APPRAISED VALUE...............................................................................................................................................12

5. PRIMARY LOAN.....................................................................................................13

5.1. MAXIMUM ASSISTANCE AMOUNT .....................................................................................................................13

5.2. CLOSING COSTS...................................................................................................................................................13

5.3. QUALIFYING RATIOS............................................................................................................................................13

5.4. IMPOUND ACCOUNT...........................................................................................................................................14

5.5. LOAN TERMS .......................................................................................................................................................14

5.6. INTEREST RATE....................................................................................................................................................14

5.7. COMBINED LOAN-TO-VALUE RATIO ...................................................................................................................14

5.8. LOAN DOCUMENTS.............................................................................................................................................14

3 5.9. INSURANCE .........................................................................................................................................................14

5.10. ESCROW PROCEDURES .......................................................................................................................................15

6. PROGRAM LOAN REPAYMENT ..............................................................................15

6.1. LOAN PAYMENT ..................................................................................................................................................15

6.2. DUE UPON SALE OR TRANSFER...........................................................................................................................15

6.3. LOAN SERVICING.................................................................................................................................................16

6.4. LOAN MONITORING............................................................................................................................................16

7. EXCEPTIONS AND SPECIAL CIRCUMSTANCES.........................................................17

7.1. DEFINITION OF EXCEPTION.................................................................................................................................17

7.2. PROCEDURE FOR EXCEPTIONAL CIRCUMSTANCES.............................................................................................17

8. DISPUTE RESOLUTION AND APPEALS PROCEDURE................................................17

4 1. GENERAL

1.1. PROGRAM OVERVIEW
A. The City of Arcata (“City”) will administer a homebuyer assistance program (“Program”) by providing financing in the form of a primary loan in conjunction with the Cal Home Mobilehome Ownership Program. The Primary Loan Program is designed to provide assistance to eligible homebuyers in purchasing mobilehomes (also referred to as “housing units” herein) located within the boundaries of the City.

B. The Program provides financing in the form of a primary loan with amortized monthly payments at a 3% interest rate. The primary loan in conjunction with the Cal Home’s secondary loan will be used toward the purchase price and closing costs of affordable housing units that will be occupied by the homebuyers as their primary residence. The Program will be administered by the City of Arcata.

1.2. PROGRAM OUTREACH AND MARKETING
A. All outreach efforts will be done in accordance with state and federal fair lending regulations to assure nondiscriminatory treatment, outreach, and access to the Program. The City will ensure that all persons, including those qualified individuals with disabilities, have access to the Program.

B. Fair Housing Lender and Accessibility logos will be placed on all outreach materials produced by the City. Flyers or other outreach materials will be distributed in the Program-eligible area and will be provided to any local social service agencies. The Program will include homebuyer orientation classes to help educate homebuyers about the home-buying process and future responsibilities.

C. The City will track the demographic characteristics of a) all persons submitting applications and b) all persons receiving assistance. The City will regularly conduct a characteristic analysis comparison of the Program’s eligible area compared to the demographic characteristics of the population served by the Program and provide an explanation of any underserved segments of the population. U.S. Census or American Community Survey data will be used to obtain demographic data for comparison purposes. This information is used to show that protected classes (age, gender, ethnicity, race, and disability) are not being excluded from the Program. Fair housing marketing efforts will be adjusted based on the comparison analysis to ensure protected classes are reasonably represented in the Program.

D. Section 504 of the Rehabilitation Act of 1973 prohibits the exclusion of an otherwise qualified individual, solely by reason of disability, from participation under any program receiving Federal funds. The City will take appropriate steps to ensure effective communication with disabled housing applicants, residents, and members of the public.

5 1.3. NON-DISCRIMINATION REQUIREMENTS
The Program will be implemented consistent with the City’s commitment to non-discrimination. No person shall be excluded from participation in, denied the benefit of, or be subject to discrimination under any program or activity on the basis of their religion or religious affiliation, age, race, color, creed, gender, gender identity, gender expression, sexual orientation, marital status, familial status (children), physical or mental disability, medical condition, genetic information, national origin, citizenship, primary language, immigration status (except where prohibited by federal law), ancestry, source of income, or other arbitrary cause.

The City shall comply with all applicable state and federal laws, rules, guidelines, and regulations that pertain to nondiscrimination and fair housing. Such laws include, without limitation, the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.); the Americans with Disabilities Act of 1990; the Fair Housing Act; the Fair Housing Amendments Act of 1988; the California Fair Employment and Housing Act; the Unruh Civil Rights Act; Government Code section 11135; Section 504 of the Rehabilitation Act of 1973; and all regulations promulgated pursuant to those statutes.

2. PROGRAM PROCESS

2.1. PRE-APPLICATION AND APPLICATION PROCESS
A. The City maintains a waiting list of applicants. Each applicant seeking to be added to the waiting list shall complete a pre-application form, which asks for sufficient information concerning income, employment, assets, and credit history to establish preliminary eligibility for Program participation.

The City will accept pre-applications on a first-come, first-served basis. Pre-applications will be deemed complete only if all information is complete and submitted in the format requested, with the bottom signed and dated.

B. The City may stop accepting new applications at such a time when the number of persons qualified to receive assistance exceeds the number that can reasonably be expected to secure funding through the Program. Applicants on the waiting list will be helped on a first come first served basis.

C. If the City encounters material discrepancies and/or misrepresentations, and/or there are income, asset, household composition, or other important questions that cannot be resolved to the satisfaction of the City, the City reserves the right to deny assistance to the household. In this case, the applicant may re-apply after six months have elapsed from the time of written assistance denial.

2.2. HOME PURCHASE PROCESS
A. The applicant selects an eligible housing unit (see Section 4) on which to make a purchase offer. As a part of making an offer, the applicant shall include the following provisions in the Purchase and Sale Agreement or as separate disclosures:

6 1. Homebuyer has no power of eminent domain and therefore will not acquire the property if negotiations fail to result in an amicable agreement.

2. The homebuyer’s estimate of the fair market value of the housing unit must be finally determined by a State-licensed appraiser.

3. The housing unit will be subject to inspection by the City and/or a qualified home inspector hired by the applicant. The housing unit must comply with California state law and current codes at the time of construction and local health and safety standards.

4. All housing units built prior to January 1, 1978, will require a lead paint disclosure to be signed by both the seller and potential homeowner.

5. The housing unit must be either currently owner-occupied, newly constructed, or vacant for three months prior to acceptance of a purchase offer. Since the sale would be voluntary, the seller would not be eligible for relocation payments or other relocation assistance.

6. The Purchase and Sale Agreement is contingent on the household and housing unit meeting Program eligibility requirements and receiving Program loan approval.

7. A Notice to Sellers of Existing Homes.

B. The applicant will submit an executed Purchase and Sale Agreement (California Association of Realtors standard form) and any required disclosures to the City.

C. The applicant, applicant’s lender, on the applicant’s behalf, or the City provide the following documents:
• Notice of Eligibility and signed Income Certification • Primary Lender Commitment
• Purchase and Sale Agreement and any amendments/addendums (if not previously provided) • Program disclosure statements
• City loan application – must be signed and dated
• Loan transmittal summary (FNMA 1008) or underwriting equivalent • Good Faith Estimate
• Fair Lending Notice
• Lead Based Paint Disclosures and Certifications
• Environmental Review
• Other loan disclosures: Acquisition Notice to Seller and Arms-Length Disclosure • Current income and asset verifications

7 • Homebuyer education certificate
• Loan approval – standards conditions acceptable
• Flood Insurance Rate Map status
• Loan rate lock (if applicable)
• Appraisal (must contain photos)
• Home inspection report, including Lead Based Paint, if applicable • Pest report
• Preliminary title report
• Credit report
• Rental verification (if requested)
• Estimated settlement statement
• Proof of funds for applicant contribution
• Escrow Instructions to Title
After an initial review of the documents, the City will request any additional documents needed.

Documents may be scanned and emailed, but any required originals shall be received through the mail before Program funds are committed to escrow.

The City verifies applicant eligibility, housing unit and loan eligibility, and amount of assistance to be provided consistent with these guidelines. Any significant discrepancies between these documents and/or the information the applicant submitted originally for application purposes will be required to be resolved to the satisfaction of the City.

D. Based on the difference between the applicant’s primary loan plus downpayment and the purchase price of the home, the City calculates the maximum loan amount and prepares a report summarizing the proposed transaction.

E. The City submits this report and a recommendation to the City’s Loan Advisory Committee for approval or denial, including the reasons for the recommendation and any conditions associated with a recommended approval. Once the Loan Advisory Committee determines the applicant’s approval or denial, the City provides written notification to the applicant of approval or denial with reason and, if denied, information on appeal procedures.

F. When primary lender requirements and any City conditions of approval are met, the City provides required closing instructions and loan documents to the title company responsible for the transaction.

Loan documents must be fully executed by both the borrower and the City (when applicable) prior to Program funds being deposited into escrow.

8 3. APPLICANT QUALIFICATION

3.1. INCOME REQUIREMENTS
All applicants must certify that they meet the household income eligibility requirements for the Program and have their household income documented. The income limits in place at the time of loan approval will apply when determining applicant income eligibility. All applicants must have incomes at or below 80% of the adjusted median income for Humboldt County as published by HCD, and available at:
https://www.hcd.ca.gov/grants-and-funding/income-limits (Official State Income Limits).

See Section 3.7 for more information on the income qualification process.

3.2. ELIGIBILITY REQUIREMENTS
Eligible applicants must be first-time homebuyers, which is defined as not having owned a home during the last three- year period before the purchase of a home with the Program assistance except that the following individual or individuals may not be excluded from consideration as a First-Time Homebuyer under this definition:

A. A displaced homemaker who, while a homemaker, owned a home with his or her spouse or resided in a home owned by the spouse. A displaced homemaker is an adult who has not, within the preceding two years, worked on a full-time basis as a member of the labor force for a consecutive twelve-month period and who has been unemployed or underemployed, experienced difficulty in obtaining or upgrading employment and worked primarily without remuneration to care for his or her home and family;
B. A single parent who, while married, owned a home with his or her spouse or resided in a home owned by the spouse. A single parent is an individual who is unmarried or legally separated from a spouse and has one or more minor children for whom the individual has custody or joint custody or is pregnant; or
C. An individual or individuals who owns or owned, as a principal residence during the three-year period before the purchase of a home with Program assistance, a dwelling unit whose structure is:
• Not permanently affixed to a permanent foundation in accordance with local or state regulations; or
• In compliance with state, local, or model building codes and cannot be brought into compliance with such codes for less than the cost of constructing a permanent structure.

The City will review applicant-provided information, three years of federal tax returns, credit report, and current and previous residence ownership information to verify there is no record of property ownership in the previous three years. Eligibility must be established for each member of the applicant’s household over the age of 18.

9 Non-occupying co-borrowers or co-owners are not allowed.

3.3. ANTI-DISPLACEMENT POLICY AND RELOCATION ASSISTANCE Eligible homes will be those that are currently owner-occupied or have been vacant for three months prior to the acceptance of a contract to purchase. A unit is ineligible if its purchase would result in the displacement of a tenant. It is not anticipated that the implementation of the Program will result in the displacement of any persons, households, or families. However, if tenant-occupied homes are included in the Program and relocation becomes necessary, the activity will be carried out in compliance with City’s relocation plan, which describes how those permanently displaced will be relocated and paid benefits in accordance with the following Federal laws.

A. Uniform Relocation Assistance (URA) and Real Property Acquisition Policies Act of 1970 The City shall follow federal URA and Real Property Acquisition Policies, as amended by the URA Amendments of 1987, which contains requirements for carrying out real property acquisition or the displacement of a person, regardless of income status, for a project or program for which HUD financial assistance (including CDBG and HOME) is provided. Requirements governing real property acquisition are described in Chapter VIII. The implementing regulations, 49 CFR Part 24, require developers and owners to take certain steps in regard to tenants of housing to be acquired, rehabbed or demolished, including tenants who will not be relocated even temporarily.

B. Section104(d) of the Housing and Community Development Act of 1974 The City shall follow Section 104(d) which requires each contractor (CHDO or State Recipient), as a condition of receiving assistance under HOME or CDBG, to certify that it is following a residential antidisplacement plan and relocation assistance plan. Section 104(d) also requires relocation benefits to be provided to low-income persons who are physically displaced or economically displaced as the result of a HOME or CDBG assisted project, and requires the replacement of low-income housing, which is demolished or converted. The implementing regulations for Section 104(d) can be found in 24 CFR Part 570(a).

3.4. CREDIT SCORE
Approval for the Program will be based on the credit evaluation performed by the City of Arcata or an independent third-party. To qualify for a loan under this program, an applicant’s Credit History Report shall have a score of no less than 620. A Credit History Report with a score of less than 620 may be eligible for a loan with approval of the City of Arcata’s Loan Advisory Committees. Full payment through escrow of any accounts in collections or with a “charge off” status, excluding medical charges, will be a condition of the City’s loan approval. The Program loan may not be used toward these payments.

10 3.5. HOMEBUYER EDUCATION
As this program is in conjunction with the CalHome Program, all participants are required to attend a Cityapproved homebuyer education class, as outlined with the Cal Home Secondary Loan guidelines.

3.6. MINIMUM CONTRIBUTION
Program participants must contribute a minimum down payment of one percent 1% of the purchase price but may contribute more if desired. The participant’s contribution may be used toward closing costs. Seller credits, lender credits, and/or agent credits may not be counted toward the participant’s minimum contribution.

However, gift funds, if sourced appropriately, are acceptable.

Eligible households must document that they have the funds necessary for down payment.

3.7. INCOME QUALIFICATION PROCESS
A. Qualifying income will be determined as defined in 24 Code of Federal Regulations (CFR), Part 5.

B. DEFINITIONS:
• Asset means a cash or non-cash item that can be converted to cash. The value of necessary items such as furniture and automobiles are not included. It is the income earned (e.g. interest on a savings account), not the asset value, which is counted in household income. • Asset cash value means the market value less reasonable expenses required to convert the asset to cash, including, for example, penalties or fees for converting financial holdings, and costs for selling real property. The asset cash value (rather than the market value) of an item is counted as an asset.
• Household means one or more persons who will occupy a housing unit. Non-related live-in caretakers paid from an outside source, unborn children, and foster children do not count in household size determination. Children are counted in household size determination only if they reside with the household at least fifty percent of the time. • Household income is the annual gross income of all adult household members that is projected to be received during the coming 12-month period, and will be used to determine program eligibility.

Refer to Income Inclusions and Exclusions in 24 CFR, Part 5, §5.609 for further guidance on the types of income to be included or excluded when calculating gross annual income. For those types of income counted, gross amounts (before any deductions have been taken) are used. The household’s projected ability to pay, rather than past earnings, will be used when calculating income.

C. Income will be verified by reviewing and documenting tax returns, copies of pay stubs or other wage receipts, subsidy award letters or checks, banking and investment statements, and, if necessary, thirdparty verification of employment forms sent to employers. Other documentation necessary to

11 confirm or calculate a household’s income or assets may be required if deemed necessary by the City.

All documentation shall be dated within six months prior to loan closing, kept in the applicant file, and held in strict confidence.

D. There is no asset limitation for participation in the Program. Income from assets, however, is recognized as part of annual income. The most current HUD passbook rate is 0.45% and will be used for imputed income on assets over $5,000. Assets used for down payment and deposited into an escrow account may be removed from consideration in income calculation.

E. Income verification may not be more than six months old at the time of loan funding (i.e. loan closing).

Applicants who were qualified more than six months before their funding date must be re-qualified prior to loan funding.

4. HOUSING UNIT ELIGIBILITY

4.1. LOCATION AND CHARACTERISTICS
A. Housing units to be purchased must be located at a licensedmobilehome park within the boundaries of the City of Arcata.

B. Housing unit types eligible for the Program are new or previously owned manufactured homes in a mobilehome park with a valid operating permit. Manufactured homes on a permanent foundation system and on real property to be owned by the applicant are considered a single-family residence, and are not eligible for this program.

C. Housing units to be purchased must be manufactured after 1976. The year 1976 marks the implementation of the National Manufactured Housing Construction and Safety Standards (HUD Code)
D. All housing units must be in compliance with State and local codes and ordinances in effect at the time of construction or substantial rehabilitation.

E. Housing units located within a 100-year flood zone will be required to provide proof of flood insurance with an endorsement naming the City of Arcata as loss payee.

F. The housing unit must be owner-occupied, vacant, or a unit occupied by the borrower. Tenantoccupied properties are ineligible.

4.2. MAXIMUM PURCHASE PRICE
The maximum allowable purchase price for eligible housing units shall not be higher than 100% of the current median sales price, as listed by county, and as posted at the California Association of Realtors website at

12 https://www.car.org/en/marketdata/data/countysalesactivity The maximum purchase price will generally be adjusted annually but may be adjusted as frequently as monthly to accommodate rapidly changing market conditions.

4.3. INSPECTION REQUIREMENTS
All eligible housing units must be safe and habitable prior to the close of escrow.

Once the applicant has executed a purchase agreement for a housing unit, and prior to a commitment of Program funds, the following steps must be taken to ensure there are no health and safety hazards present in the unit:

A. Applicants must obtain a pest inspection report prepared by a qualified pest inspection company at their own cost. The pest report will identify any deficiencies that need to be corrected. Section 1 items must be cleared.

B. Applicants must obtain a home inspection report prepared by a certified and independent third-party home inspector. The inspection should include electrical, wiring, plumbing, roofing, insulation, and structural features. All reported deficiencies that pose immediate health and safety hazard or code violation must be corrected as a condition to funding of a Program loan. The City and Department will not be held liable for any misrepresentation, false claims, or information contained in the inspection report.

The City maintains the right to deny the loan due to the condition of the Property. All health and safety construction or repairs must be complete at the close of escrow and ready to occupy. Escrow holdbacks for construction and repairs are not allowed.

A “general home inspection” performed by a certified and independent third-party home inspector is required for all properties purchased with a Primary Loan. The inspection should include electrical, wiring, plumbing, roofing, insulation, and structural features. The inspection report may not be more than ninety (90) days old. All reported deficiencies that pose immediate health and safety hazard or code violation must be corrected as a funding condition of the Primary Loan . The City and Department will not be held liable for any misrepresentation, false claims, or information contained in the inspection report. The City maintains the right to deny the loan due to the condition of the Property.

C. Upon completion of all work required by the City, appraiser, pest inspector, and/or certified housing inspector, a final inspection will be conducted prior to the close of escrow.

4.4. APPRAISED VALUE
All eligible housing units must have values supported by an appraisal. Appraisals must be performed by independent, State-licensed appraisers with the knowledge and experience necessary to evaluate residential property.

13 The appraisal shall use the sales of comparable properties approach to determine value. Comparable sales used to estimate value should have occurred within the prior six months. The appraisal value must be equal to or greater than the contracted purchase price of the property.

Cash transactions and oral agreements outside of escrow are prohibited. Any agreements between the buyer, seller, and/or real estate agent must be included in the purchase agreement and/or escrow instructions.

5. PRIMARY LOAN

5.1. MAXIMUM ASSISTANCE AMOUNT
The amount of direct Program assistance shall not exceed 64% of the purchase price of the mobilehome.

When considered with other available financing and assistance, the Program assistance will only be in the amount necessary to ensure affordable monthly mortgage payments and enable the borrower to purchase the home.

5.2. CLOSING COSTS
Non-recurring costs such as credit report, escrow, closing and recording fees, title report and title insurance, title updates, and/or related costs will be included in the Cal Home Program secondary loan. The maximum amount of closing costs will be 5% of the purchase price or the total of non-recurring closing costs, whichever is less. Closing costs paid by the seller and/or lender (including through lender credits) will not be eligible for inclusion in the Program’s closing costs calculation.

The City will charge a processing and underwriting fee of $600.

5.3. QUALIFYING RATIOS
The actual amount of a participant’s Program subsidy shall be computed according to the housing ratio parameters specified in Section 5.7. Each borrower shall receive only the subsidy needed to allow them to purchase the mobilehome while keeping their housing costs affordable.

The City will use the front-end ratio to determine if the amount of the proposed primary loan is acceptable.

The front-end ratio includes all housing costs (mortgage, space rent, insurance, and taxes). The maximum front end ratio will be 40% and the maximum back-end ratio (including all other consumer debt payments) shall be 45% per the Cal Home secondary loan guidelines.

Qualifying ratios are only a rough guideline in determining a potential borrower’s creditworthiness. Other factors—such as credit history, income stability, amount of down payment, and size of loan—may influence the decision to approve or disapprove a particular loan.

14 5.4. IMPOUND ACCOUNT
The City will require an impound account be set up with the primary loan for payment of taxes and insurance.

5.5. LOAN TERMS
All Program assistance shall be made in the form of a 20-year amortized loan with monthly payments at three percent (3%) interest. The Program loan shall be recorded in first position ahead of the Cal Home secondary loan. Any other liens shall be subordinate unless an exception is granted by the Loan Advisory Committee.

Program loans are not assumable. The loan may be refinanced or restructured.

5.6. INTEREST RATE
The Program loan shall be a fully amortized loan at 3% interest.

5.7. COMBINED LOAN-TO-VALUE RATIO
The loan-to-value ratio for a Program loan, when combined with all other indebtedness to be secured by the property, shall not exceed 100% of the sales price plus a maximum of up to 5% of the sales price to cover actual closing costs. The combined loan-to-value ratio must include all subordinate financing and remain within the CalHome limits, as outlined in the CalHome Loan Guidelines, and subordination is only permitted when there is no cash-out and the resulting Combined loan-to-value ratio complies with the limits established in the CalHome NOFA.

5.8. LOAN DOCUMENTS
The borrower(s) shall sign, at a minimum, the following documents:

A. Loan Agreement
B. Promissory Note
C. Mobilehome/Manufactured Home Security Agreement
D. Statutory lending notices (e.g., Truth in Lending disclosure) Documents will be provided to the escrow company for the borrower to sign. The City’s escrow instructions will specify that the Mobilehome/Manufactured Home Security Agreement and Request for Notice of Default are to be recorded with the Humboldt County Clerk-Recorder concurrently with any secondary lender’s documents.

5.9. INSURANCE
At the time of escrow closing, the City shall be named as the Primary Mortgage on fire, flood (if required), and extended coverage insurance for the length of the loan and in an amount sufficient to cover all encumbrances or full replacement cost of the housing unit.

15 5.10. ESCROW PROCEDURES
The escrow/title company shall review the escrow instructions provided by the City to ensure all title and lien requirements are properly completed. Once the purchase contract is signed by the buyer, the escrow/title company shall order a title search through the California Department of Housing and Community Development (HCD) and then place a 120-day Moratorium on the home. Following closing, the escrow agent must verify that the City’s lien is correctly recorded on the HCD Certificate of Title or related documentation.

The City will specify in the escrow instructions as to what may show on the title , the amount of insurance or coverage required (all liens should be covered), and the designated loss payee. For this program, the City shall be listed as both the primary and secondary lender.

Cash out of escrow to the borrower is limited to the amount deposited into escrow by the borrower and not needed for any lender-required down payment. Excess cash over that described above shall be paid to the City, deposited into the City’s Reuse Account, and credited as a principal reduction of the homebuyer’s loan.

Seller, lender, and/or agent credits that create a cash-back situation shall be considered excess cash.

6. PRIMARY LOAN REPAYMENT

6.1. LOAN PAYMENT
Borrowers will make monthly payments on the primary loan, which is amortized at a fixed interest rate of 3 %.

Each payment will include both interest and principal as well as impounded taxes and insurance. Borrowers may make extra payments towards their loan without penalty.

Program loan payments must be made to:

City of Arcata
Finance Department
736 F Street
Arcata CA 95521
or a third-party servicing provider as directed by the City.

The City may, at its discretion, enter into an agreement with a third party to collect and distribute payments and/or complete all loan servicing aspects of the Program.

6.2. DUE UPON SALE OR TRANSFER

16 In the event that a borrower sells, transfers title or discontinues primary residence in the purchased property for any reason, the balance of all loans (primary and secondary CalHome loan) are immediately due and payable to the City.

A. If an owner converts the property to a rental unit, or any commercial or non-residential use, the loan is due and payable.

B. The loan will be in default if the borrower fails to maintain required fire or flood insurance or fails to pay property taxes. See Attachment B on loan defaults for further information on property restrictions.

C. The following transfers of interest shall not require the repayment of the City of Arcata’s primary Loan:
a. Transfer to a surviving joint tenant by devise, descent, or operation of law on the death of a joint tenant;
b. A transfer, in which the transferee is a person who occupies or will occupy the property, which is:
i. A transfer where the spouse becomes an owner of the property; ii. A transfer resulting from a decree of dissolution of marriage, legal separation agreement, or from an incidental property settlement agreement by which the spouse becomes an owner of the property; or
iii. A transfer into an inter vivos trust in which the Borrower is and remains the beneficiary and occupant of the property

6.3. LOAN SERVICING
See Attachment A for loan servicing policies and procedures. All loans must be repaid. All legal means to ensure the repayment of a delinquent loan as outlined in the Loan Servicing Plan will be pursued.

The City will be the receiver of loan payments and will maintain a financial record-keeping system to record payments and file statements on payment status. The City will accept loan payments from borrowers, and from borrowers making payments in full upon sale or transfer of the property. Payments shall be deposited and accounted for in the City’s Reuse Account.

6.4. LOAN MONITORING
The City will monitor borrowers and their housing units to ensure adherence to Program requirements including, but not limited to, the following:

A. Owner-occupancy
B. Property tax payment

17 C. Hazard insurance coverage
D. Flood insurance coverage (if required)

7. EXCEPTIONS AND SPECIAL CIRCUMSTANCES
The City may make amendments to these Program Guidelines. Any changes shall be made in accordance with regulations, with minor and routine changes being approved by the City’s Loan Advisory Committee. Major program changes shall be approved by the City Council. Changes shall then be sent to HCD for approval.

7.1. DEFINITION OF EXCEPTION
An exception is defined as any case to which a standard policy or procedure ( as stated in the guidelines) does not apply, or in which an applicant is treated differently from others of the same class.

7.2. PROCEDURE FOR EXCEPTIONAL CIRCUMSTANCES
The City may initiate consideration of an exception and prepare a report. This report shall contain a narrative, including the City's recommended course of action and any written or verbal information supplied by the applicant.

The City’s Loan Advisory Committee shall make a determination on the exception based on the recommendation of City staff.

8. DISPUTE RESOLUTION AND APPEALS PROCEDURE
Any applicant denied assistance from the Program has the right to appeal. The complaint or appeal must be made in writing and filed with the City within one year of the denial. The City will then schedule a meeting with the Loan Advisory Committee. The Committee’s written response to the appeal will be made within thirty (30) working days of the applicant’s filing. If the applicant is not satisfied with the Loan Advisory Committee’s decision, a request for an appeal may be filed with the City Council within one year of the denial.

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Keira A. Vink, Human Resources and Administrative Services Director PREPARER: Keira A. Vink, Human Resources and Administrative Services Director DATE: December 17, 2025
TITLE: Adopt Resolution No. 256-24, A Resolution of the City Council of the City of Arcata Approving the City of Arcata New Employee Onboarding Administrative Policy; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council:
1) Adopt Resolution No. 256-24, A Resolution of the City Council of the City of Arcata Approving the City of Arcata Administrative Policy for the onboarding of new employees; and
2) Authorize the City Manager to execute all applicable documents.

INTRODUCTION:

The City’s Personnel Rules & Regulations (PR&R) Chapter IV, Section 2, of the PR&R requires amendments or revisions to the Compensation Plan be adopted by resolution of the City Council.

BACKGROUND:

The City of Arcata as a local public government is required to follow the federal Fair Labor Standards Act (FLSA) when compensating City employees. FLSA requires all suffered or permitted work the employee performs on the employer’s behalf be compensated.

The City of Arcata uses Administrative Policies and Procedures to provide fair, consistent, and accurate employee practices.

DISCUSSION:

The City of Arcata is implementing an onboarding process for new employees. Onboarding is a welcome to the City’s culture, values, and structure and it begins once a start date for the new employee is agreed upon. During the new employee onboarding process, Authorized Pre-Hires (an individual who is ready to complete onboarding with the City who will transition to an employee on their first day of work) will complete both employee benefiting and employer benefiting tasks.

Employee benefiting tasks such as a review of employee benefits are not required to be compensated under FLSA. However, employer benefiting tasks, such as review and acknowledgement of the Personnel Rules and Regulations, are required to be compensated even if the Authorized Pre-Hire completes the tasks prior to their start date. To legally comply with this mandate, the City of Arcata

will adopt a new policy which will outline how and when employees will be compensated for their employer benefiting onboarding tasks.

POLICY IMPLICATIONS:

Adoption of the New Employee Onboarding Administrative Policy will help ensure consistent practices and application as it pertains to compensation for the completion of employer benefiting activities prior to a new employee’s first day.

BUDGET/FISCAL IMPACT:

The Policy approves compensation for the onboarding of new full-time employees in the form of leave time off. Leave time off will be used to supplant regular wages when the employee takes the time off and will not increase the cost of wages for full-time employees.

RECOMMENDED COUNCIL ACTION:

Motion to:
1) Adopt Resolution 256-24, A Resolution of the City Council of the City of Arcata Approving the City of Arcata New Employee Onboarding Administrative Policy; and 2) Authorize the City Manager to execute all applicable documents.

Consent Calendar vote.

ATTACHMENTS:

A. Resolution 256-24 Approving City of Arcata New Employee Onboarding Administrative Policy

RESOLUTION NO. 256-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA

APPROVING THE CITY OF ARCATA ADMINISTRATIVE POLICIES AND PROCEDURES

FOR NEW EMPLOYEE ONBOARDING
WHEREAS, onboarding a new City of Arcata employee is a welcome to the City’s culture, values, and structure. The process of onboarding begins as soon as the start date for a new employee is agreed upon.

During the onboarding process a new employee learns City policies, procedures, and takes legally required training. In addition, it is an opportunity to provide employee compensation and benefit information pertaining to their classification; and,
WHEREAS, the City of Arcata wants their new employees to receive their onboarding in an efficient, consistent, and informative manner prior to their start date regardless of the new employee’s classification or department; and,
WHEREAS, the New Employee Onboarding Policy is applicable to all new City of Arcata employees pursuant to the conditions as outlined in the attached policy; and, WHEREAS, new employee onboarding tasks which are done for the benefit of the employer are compensable under the Fair Labor Standards Act and as such the City of Arcata must provide authority and procedures for the compensation to ensure it is done in a fair and consistent basis; and the final decision on compensation under this policy rests with the Human Resources and Administrative Services Director, or designee.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arcata does hereby establish the attached Administrative Policy and Procedure for New Employee Onboarding, effective upon adoption.

DATED: December 17, 2025
ATTEST: APPROVED:

City Clerk, City of Arcata Mayor, City of Arcata

Clerk’s Certificate
I hereby certify that the foregoing is a true and correct copy of Resolution 256-24, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California, held on the 17th day of December, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

Rhea Varley, City Clerk

City of Arcata
Administrative Policies and Procedures
Subject: New Employee Onboarding
Effective Date: February 1, 2026
Originating Department: City Manager’s Office
I. PURPOSE

To establish policy and procedures for the onboarding of newly hired and rehired employees and establish a defined reasonable amount of compensation for the completion of employer benefiting tasks prior to an employee’s start date.

II. DEFINITIONS
For the purposes of this policy, the following definitions will be used:

2.1 “Authorized Pre-Hire” is an individual who is ready to complete onboarding with the City who will transition to an employee on their first day of work.

2.2 “Activation Email” is an email sent to an Authorized Pre-Hire to create a password and activate their account in NeoGov Onboard.

2.3 “Checklist” is the to do items the Authorized Pre-Hire can review and complete prior to their start date. It includes both employee and employer benefiting tasks and training.

2.4 “Defined reasonable amount of time” is the estimated amount of time it will take to complete the employer benefiting onboarding tasks and training. It is considered reasonable if most individuals will be able to complete the employer benefiting tasks within the given timeframe.

2.5 “Employee” shall mean full-time and hourly City employees.

2.6 “Employee Benefiting” shall mean tasks, trainings, and checklist items in NeoGov Onboard an Authorized Pre-Hire completes which primarily benefit the employee.

Example includes but not limited to: reading about available health benefits and completing forms for a health savings account and deferred compensation account.

2.7 “Employer Benefiting” shall mean tasks, trainings, and checklist items in NeoGov Onboard an Authorized Pre-Hire completes which primarily benefit the employer. Example

includes but not limited to: reading and acknowledging City of Arcata personnel policies and reading and acknowledging City of Arcata safety policies.

2.8 “New employee orientation" is a meeting between Human Resources and a newly started full time employee during their first week of employment.

2.9 “Onboard” means the NeoGov software the City is using to manage the onboarding of new employees.

2.10 “Onboarding” is the process of a candidate for a position, who has completed all preemployment steps and has a confirmed start date, transition from being a candidate to a City employee. The candidate (Authorized Pre-Hire), Human Resources, and the Department all have tasks to complete during the onboarding process. The majority of tasks the Authorized Pre-Hire needs to complete. It includes but not limited to learning about the City, completing mandatory training, reviewing benefit information, and reviewing and acknowledging the City personnel policies.

2.11 “Portal” is the landing page an Authorized Pre-Hire will see when they log into the Onboard.

III. GENERAL
This policy is established to:

3.1 Facilitate the onboarding of new City of Arcata employees.

3.2 Define a reasonable amount of time to complete employer benefiting tasks prior to a new employees start date and to define the compensation employees will receive for completing these tasks.

3.3 Outline procedures and responsibilities for Authorized Pre-Hires, Departments, and Human Resources during the onboarding process.

IV. POLICY

4.1 Human Resources is authorized to compensate Pre-Hires for a defined reasonable amount of time to complete employer benefiting onboarding tasks prior to their start date.

4.2 Compensation for full-time employees will be in the form of straight compensatory time off or management leave added to the employees leave banks during the processing of their first paycheck depending on their FLSA status of exempt or nonexempt.

4.3 Full-time FLSA nonexempt positions will receive four hours of straight compensatory time off for the completion of employer benefiting tasks prior to their start date.

4.4 Full-time FLSA exempt position will receive four hours of additional management leave for the completion of employer benefiting tasks prior to their start date.

4.5 Hourly employees who complete the onboarding process in Onboard prior to their start date will receive an additional two hours of pay on their first paycheck.

4.6 All employees whose onboarding includes Mandated Reporter Training who complete the onboarding process in Onboard prior to their start date will receive an additional one hour of compensation. Full-time FLSA nonexempt will receive an additional one hour of straight compensatory time. Full-time FLSA exempt will receive an additional one hour of management leave. Hourly staff will receive one additional hour of pay on their first paycheck.

4.7 The Human Resources and Administrative Services Director and designee has the authority and final decision making in the type and amount of compensation for the completion of employer benefiting tasks during onboarding the Authorized Pre-Hire/New Employee will receive.

V. HUMAN RESOURCES RESPONSIBILITIES:

5.1 Human Resources will initiate the onboarding process after the completion by a candidate of all the pre-employment steps and a start date has been negotiated and confirmed by the Department and candidate.

5.2 Human Resources will send the Authorized Pre-Hire an activation email (to the email address in their NeoGov account) to create a password for Onboard so they can access their onboarding portal and checklists.

5.3 Human Resources will notify and educate a new Authorized Pre-Hire regarding the onboarding process.

5.4 Human Resources will engage in the interactive process with an Authorized Pre-Hire who requests an accommodation due to a disability to complete the onboarding process.

5.5 Human Resources will check, at the start of a new employee’s first day, on the percentage of completion of onboarding tasks in NeoGov Onboard.

5.6 Human Resources will add the appropriate time to the employee’s first payroll if the onboarding tasks and checklist is complete.

VI. AUTHORIZED PRE-HIRE AND NEW EMPLOYEE RESPONSIBILITIES:

6.1 Authorized Pre-Hire will receive activation email for Onboard and activate their account.

6.2 Authorized Pre-Hires will log into Onboard from a personal device prior to their start date

to complete a checklist of mandatory training, reading and acknowledging understanding of City of Arcata’s personnel policies, and other tasks for their new position with the City.

6.3 Compensation for the time spent on employer benefiting tasks will be given during the first payroll of the new full-time employee.

6.4 Pre-Hires will not receive compensation for employee benefiting tasks such as reviewing options for medical care or completing information for a deferred compensation account.

6.5 Pre-Hires which need an accommodation due to a disability to complete the onboarding steps should reach out to Human Resources to engage in the interactive process at any time during the process.

6.6 If the Authorized Pre-Hire is unable to complete onboarding prior to their start date, they should notify their Department on their first day of employment. They will be given a reasonable amount of work time by their Department on their first or second day of employment to complete the employer benefiting checklist and tasks outlined in Onboard.

VII. DEPARTMENT RESPONSIBILITIES:

7.1 Department will inform Human Resources when a start date has been confirmed with the candidate.

7.2 Department will complete their tasks as outlined in Onboard prior to the new employee start date.

7.3 Department will check in with new employee on their first day to see if they have completed the onboarding process.

7.4 Department will allow the new employee, who did not complete their onboarding tasks and checklist prior to their start date, time on their first or second day of employment, to utilize a computer to complete any remaining employer benefiting tasks. Employee benefiting tasks can be completed on the employee’s own time.

7.5 Departments will notify Human Resources if they would like to use Onboard for hourly employees.

Revised:
12-17-25

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: David Loya, Community Development Director
PREPARER: Sara Channell, Community Development Specialist II DATE: December 17, 2025
TITLE: Adopt Resolution No. 256-22 Adopting the Amended PLHA Owner-Occupied Rehabilitation Program Guidelines – California Environmental Quality Act (CEQA) Exempt Per the Commonsense Exemption.

RECOMMENDATION:

It is recommended that the Council adopt Resolution No. 256-22, A Resolution of the City Council of the City of Arcata adopting the amended PLHA Owner-Occupied Rehabilitation Program Guidelines.

INTRODUCTION:

The City applied for the 2022 and 2023 allocations from the Permanent Local Housing Program (PLHA), administered by the California Department of Housing and Community Development (HCD) to develop and operate an owner-occupied rehabilitation program. On September 17, 2025, City Council approved the draft PLHA Owner-Occupied Rehabilitation program guidelines. Due to the limited number of loans that the funding will accommodate, a lottery of eligible applicants, instead of a first-come-first-served basis, is a more equitable way to select beneficiaries. Adoption of Resolution No. 256-22 (“Attachment A”) will approve modifications to the PLHA Owner-Occupied Rehabilitation Program Guidelines (“Exhibit 1”) creating a lottery selection process.

BACKGROUND:

In December of 2024, the City applied for 2022, and 2023 PLHA allocations, totaling $183,976 from HCD to support low-income homeowners in making essential repairs to their homes. The PLHA Program provides financial assistance to homeowners for rehabilitation projects, and the City is preparing to access these funds. The funding will be allocated through a combination of amortized loans and deferred payment loans, with the City of Arcata acting as the Program Operator.

DISCUSSION:

The City of Arcata’s PLHA Owner-Occupied Rehabilitation Program is designed to help qualified homeowners make critical repairs to their properties. Eligible improvements include the correction of code violations, remediation of substandard conditions, and health and safety upgrades such as plumbing, roofing, electrical, heating, accessibility, and energy efficiency improvements.

After discussion with HCD staff, the City made a final modification to the approved PLHA OwnerOccupied Rehabilitation Program Guidelines, specifically to Section 1.2 “Application Process and Selection.” The modification changes the applicant selection process from a first-come, first-served basis to a lottery system to ensure a fair and equitable process, given the program’s limited funding and capacity to assist only three to four households.

Generally, the City’s programs are based on a first-come-first-served basis. For well-funded programs that will serve several beneficiaries, this method allows staff to continuously intake eligible applicants while also promoting the program to the community. The first-come method works well when there are sufficient funds to ensure that marketing saturates the pool of eligible applicants.

Because the Owner-Occupied Rehab program can only fund a few projects, it is highly likely that marketing would not reach many eligible applicants before the program was fully subscribed if a first-come approach was used. Based on prospective applicant’s expression of interest, it is likely the program would be fully subscribed within two weeks of opening.

A lottery approach will provide for a reasonable pre-application period to ensure program marketing reaches prospective applicants. A random selection from the pool of applicants after the application period will provide greater equity in access to the program. Adoption of Resolution No. 256-22 will formally approve the final modified guidelines and authorize staff to proceed with program implementation.

ENVIRONMENTAL REVIEW (CEQA):

There are no specific sites proposed for the Owner-Occupied Rehabilitation Program. Generally, rehabilitation of existing structures would qualify as CEQA exempt as ministerial projects, or Existing Facilities (CEQA Guidelines Sec. 15301), and/or Minor Modifications to Land (CEQA Guidelines Sec. 15304). Any project that would not qualify for an exemption is speculative at this time and would require independent environmental review. As proposed, it can be seen with certainty that the program does not have the ability to affect the environment. As such, this action is subject to the commonsense exemption (CEQA Guidelines Sec. 15061(b)(3)).

The funding does not trigger NEPA.

BUDGET/FISCAL IMPACT:

The Owner-Occupied Rehabilitation Program will be funded through the 2022 and 2023 PLHA allocations, totaling $183,976, where 5% of the award may be used for administrative costs.

RECOMMENDED COUNCIL ACTION:

Motion to adopt Resolution No. 256-22, A Resolution of the City Council of the City of Arcata Adopting the Amended PLHA Owner-Occupied Rehabilitation Program Guidelines – CEQA Exempt per the Commonsense Exemption. Consent Calendar vote.

ATTACHMENTS:

A.Resolution No.256-22

RESOLUTION NO. 256-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA

ADOPTING THE PLHA OWNER-OCCUPIED REHABILITATION PROGRAM

GUIDELINES
WHEREAS, the City previously operated an Owner-Occupied Rehabilitation Program using HOME funds; and
WHEREAS, the City of Arcata has applied for the 2022 and 2023 allocations from the Permanent Local Housing Allocation (PLHA) Program, administered by the California Department of Housing and Community Development (HCD) to develop and operate an OwnerOccupied Rehabilitation Program; and WHEREAS, the City intends to use the PLHA funds to provide financial assistance to lowincome homeowners for essential repairs, accessibility upgrades, and energy efficiency upgrades to their homes; and
WHEREAS, after City staff discussion and approval from the PLHA program staff, the City made minor modifications to the approved PLHA OOR Guidelines on September 17th, 2025, specifically to section 1.2 “Application Process and Selection”, changing the selection process from a first-come, first served basis to a lottery system to ensure a fair and equitable process; and WHEREAS, the City of Arcata is prepared to begin outreach to eligible homeowners to begin implementation of the Owner-Occupied Rehabilitation Program upon adoption of these final modified guidelines and HCD authorization for use of grant funds; and WHEREAS, projects funded through this program will either be CEQA exempt or they will undergo independent CEQA analysis;

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARCATA AS FOLLOWS:

1. The City Council adopts the commonsense exemption (CEQA Guidelines Sec. 15061(b)(3)) for this action;

2. The PLHA Owner-Occupied Rehabilitation Program Guidelines dated December 17, 2025, incorporated here and by reference;

3. The City Manager is authorized to take actions necessary to establish and enact these guidelines;

4. The City Manager is authorized to expend funds in connection with the adoption of these Guidelines;
DATED: December 17, 2025
ATTEST: APPROVED:
________________________________ __________________________________ City Clerk, City of Arcata Mayor, City of Arcata

Clerk's Certificate
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-22, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California held on the 17th day of December, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
__________________________________
City Clerk, City of Arcata

City of Arcata PLHA Housing Rehabilitation Guidelines
Permanent Local Housing Allocation
(PLHA) Owner-Occupied Housing
Rehabilitation
Program Guidelines
November 24, 2025
Authorized by: ____________________________ Resolution NO.256-22 Merritt Perry, City Manager
Exhibit 1

City of Arcata PLHA Housing Rehabilitation Guidelines

CITY OF ARCATA

PLHA OWNER-OCCUPIED HOUSING REHABILITATION

PROGRAM GUIDELINES

TABLE OF CONTENTS

1.0. GENERAL

1.1. PROGRAM OUTREACH AND MARKETING

1.2. APPLICATION PROCESS AND SELECTION

1.3. LOAN PROCESS

2.0. APPLICANT QUALIFICATIONS

2.1. INCOME LIMITS

2.2. INCOME QUALIFICATION CRITERIA

2.3. HOMEOWNER ELIGIBILITY & RESIDENCY REQUIREMENTS

3.0. PROPERTY ELIGIBLITY

3.1. CONDITIONS

3.2. VOLUNTARY OWNER-OCCUPIED RESIDENTIAL REHABILTATION

4.0. THE PROGRAM LOAN

4.1. MINIMUM AND MAXIMUM AMOUNT OF PROGRAM ASSISTANCE

4.2. RATES AND TERMS

4.3. INSURANCE

4.4. LOAN SECURITY

5.0. PROGRAM LOAN SERVICING AND MAINTENANCE

5.1. RECEIVING LOAN REPAYMENTS

5.2. LOAN SERVICING POLICIES AND PROCEDURES

5.3. LOAN MONITORING PROCEDURES

5.4. DEFAULT AND FORECLOSURE

5.5. SUBORDINATIONS

6.0. CONSTRUCTION

6.1. STANDARDS

6.2. ELIGIBLE CONSTRUCTION COSTS

6.3. ELIGIBLE PROJECT COSTS

6.4. INELIGIBLE COSTS

6.5. REPAIR CALLBACKS

7.0. EXCEPTIONS AND SPECIAL CIRCUMSTANCES

7.1. AMENDMENTS

7.2. EXCEPTIONS

8.0. DISPUTE RESOLUTION AND APPEALS PROCEDURES

8.1. PROGRAM COMPLAINT AND APPEAL PROCEDURE

8.2. GRIEVANCES BETWEEN PARTICIPANTS AND CONSTRUCTION

CONTRACTOR

City of Arcata PLHA Housing Rehabilitation Guidelines

CITY OF ARCATA

OWNER-OCCUPIED HOUSING REHABILITATION

PROGRAM GUIDELINES

TABLE OF CONTENTS
ATTACHMENT A: MARKETING PLAN
ATTACHMENT B: LOAN SERVICING POLICIES AND PROCEDURES
ATTACHMENT C: CERTIFICATION OF OCCUPANCY
ATTACHMENT D: AGREEMENT OF UNDERSTANDING BETWEEN

HOMEOWNER, CONTRACTOR AND CITY OF ARCATA

City of Arcata PLHA Housing Rehabilitation Guidelines
4 THE CITY OF ARCATA

PLHA OWNER-OCCUPIED HOUSING REHABILITATION

PROGRAM GUIDELINES
Adopted September 17, 2025

1.0. GENERAL
The City of Arcata, hereinafter referred to as the “City”, has entered into a contractual relationship with the California Department of Housing and Community Development (“HCD”) to administer PLHA funded housing rehabilitation programs. The OwnerOccupied Housing Rehabilitation Loan Program described herein and hereinafter referred to as the “Program” in these City of Arcata PLHA Owner-Occupied Housing Rehabilitation Program Guidelines (“Guidelines”) is designed to provide assistance to eligible homeowners for correction of health and safety items, as well as code violations, located within the Program’s eligible area. The Program provides this assistance in the form of either amortized loans or deferred payment loans used to finance the cost of necessary repairs that will provide the homeowner with a healthy, safe, sanitary and code compliant home, referred to herein as the “housing unit”. The Program will be administered by the City of Arcata, hereinafter referred to as the “Program Operator”.

1.1. PROGRAM OUTREACH AND MARKETING
All outreach efforts will be made in accordance with state and federal fair lending regulations to assure nondiscriminatory treatment, outreach and access to the Program. No person shall, on the grounds of age, ancestry, color, creed, physical or mental disability or handicap, marital or familial status, medical condition, national origin, race, religion, gender or sexual orientation, be excluded, denied benefits or subjected to discrimination under the Program.

The City will ensure that all people, including those qualified individuals with handicaps, have access to the Program.

Section 504 of the Rehabilitation Act of 1973 prohibits the exclusion of an otherwise qualified individual, solely by reason of disability, from participation under any program receiving Federal funds. The City will take appropriate steps to ensure effective communication with disabled housing applicants, residents and members of the public.

1.2. APPLICATION PROCESS AND SELECTION
A. Waiting List/Homeowner Contact
The Program Operator will utilize a waiting list. In response to a homeowner’s request, the homeowner completes and submits a pre-application form and is placed on the waiting list. Homeowners are offered the opportunity to qualify for assistance by a waiting list, where priority will be given to applicants with documented health and, or code compliance issues. After prioritization, applicants will be selected for assistance through a lottery-based system

City of Arcata PLHA Housing Rehabilitation Guidelines
5 The Program Operator will contact homeowners by mail, telephone, and/or e-mail to advise of funding availability. Once contacted, the homeowner has 30 days to complete and return the loan application and supporting documentation. Should a homeowner fail to respond to the initial contact for assistance or to provide any of the required documentation within the 30-day period, the homeowner’s name will be removed from the waiting list, and the homeowner will receive notification of that removal. A homeowner may request to return to the waiting list, placed on the bottom position, six months after they were removed. Should the waiting list be exhausted, the Program Operator will conduct community-wide outreach in a manner equitable to all populations in the City.

B. Application/Interview
An application packet is provided to the homeowner for completion and submittal to the Program Operator, along with supporting documents. An interview is scheduled with the applicant. During the interview, the Program is fully explained, and application forms and required documentation are reviewed.

If the Program Operator encounters material discrepancies and/or misrepresentations, and/or there are income, asset, household composition, or other important questions that cannot be resolved, the City reserves the right to deny assistance to the household. An applicant may also voluntarily take their name off the waiting list. An applicant who removes their name from the waitlist may re-apply after six months have elapsed from the time of removal.

Third-party verification may be obtained for income and outstanding debts. Preliminary title reports and drive-by cost estimates may also be obtained. Participants in the Program are those deemed eligible upon completion of this process.

C. Bid Solicitation
A housing unit bid walk-through date and time are scheduled. The homeowner is responsible for soliciting his/her own bids. Invitations to bid are distributed to all eligible contractors in an effort to obtain three reasonable bids. Bid results will be provided to participating contractors upon request.

The homeowner shall ensure contractors are licensed and bonded by the State of California Contractors Licensing Board. Contractors must also provide homeowners with evidence of Workers’ Compensation Insurance and Comprehensive General Liability and Property Damage Insurance with Combined Single Limits of at least $2,000,000 per occurrence. Additional insurance requirements can be found in the Agreement of Understanding Between Homeowner, Contractor and City of Arcata (Attachment E).

D. Loan Request/Approval

City of Arcata PLHA Housing Rehabilitation Guidelines
6 An underwriting report will be prepared on behalf of the homeowner by the Program Operator. The loan request includes the cost of construction, a contingency fund, and other project costs (listed in Section 6.3). The City’s Loan Advisory Committee comprised of the City’s Community Development Director, Finance Director, and Contracts & Special Projects Manager will review the applicant and property eligibility; contract terms; Program Operator’s recommendation; and other factors to evaluate the approval of the Program Loan. The Loan Advisory Committee shall utilize loan terms included in these Guidelines but may make adjustments to accommodate any special conditions as long as they are consistent with the funding source requirements. Section

1.3 of these Guidelines provides additional information on the loan approval process.

Once approved, loan documents are executed and the loan is funded.

E. Execution of Loan Documents
Upon approval of a Program loan, the borrower shall have 90 days to sign all the necessary documents and agreements and close the loan. Prior to execution of the loan documents, the borrower shall be provided with a checklist outlining the borrower's obligations and shall sign a Statement of Understanding regarding these Guidelines. The City’s Loan Advisory Committee may approve a 90-day extension of the closing of the loan if the delay is due to bad weather or other factors beyond the reasonable control of the borrower.

F. Start-Up/Field Inspections
The Program Operator monitors date of start-up and may perform field inspections on a regular basis. The Program Operator may visit the job site regularly to check the scope of work, inspect materials, and to confirm the job is on schedule and within budget. The Program Operator works with the City’s Building Inspector to ensure the work meets building codes and does not exceed funding limits.

The Program Operator reviews the work status with the homeowner and with the contractor to remedy any developing problems quickly and to ensure that both are satisfied with the construction process. At the completion of each phase, the Program Operator inspects the work, and the homeowner authorizes contractor payments.

G. Change Orders
Written change orders are required when the homeowner requests any changes in the Scope of Work, such as eliminating an item completely, eliminating one item and substituting another, or adding items. The change order will state the change and the dollar value for the change. The change order must be signed by both the contractor and the homeowner and submitted to the Program Operator for approval. If the change order exceeds the approved financing, the homeowner will be asked to provide additional funds or a report and request for additional funds may be presented to the Program Operator to evaluate prior to signing-off on the change order.

H. Progress Payments

City of Arcata PLHA Housing Rehabilitation Guidelines
7 Ninety percent (95%) of the contract amount is distributed to the contractor in the form of progress payments during construction. The final five-percent (5%) of the contract amount is set aside as a retention payment. The contractor requests a progress payment from the homeowner and notifies the Program Operator and Building Inspector that contractor has requested payment from the homeowner. Upon favorable inspection by the homeowner, Program Operator, and City or City’s Building Inspector, the payment authorization is signed by the homeowner and submitted for payment.

I. Final Inspections/Notice of Completion/Final Payment When the project is completed, the Program Operator inspects the work item-by-item with the homeowner and the contractor, and the City’s Building Inspector performs a final inspection. Any corrections or deficiencies are noted and corrected by the contractor. Upon favorable final inspections, a Notice of Completion is prepared, signed by the homeowner, and then recorded. The final five-percent (5%) retention payment is released after the Notice of Completion is signed by the homeowner borrower and approved by the Program Operator.

1.3. LOAN PROCESS
All loans must be approved by the City’s Loan Advisory Committee. The Program Operator will assess the property’s debt-to-value ratio, which includes the Program loan and any other recorded debt or liens. Property value may be estimated by the Program Operator using assessed value or comparable sales methods; a formal appraisal is not required. A debt-tovalue ratio of up to 90% may be considered, subject to Loan Advisory Committee approval.

If the homeowner disagrees with the Program Operator’s valuation, they may obtain a full appraisal at their own expense to determine the property’s value.

In order to obtain financing, applicants must meet all property and eligibility guidelines in effect at the time the application is considered. Homeowners will be provided with written notification of approval or denial. Any reason for denial will be provided to the applicant in writing.

2.0. APPLICANT QUALIFICATIONS

2.1. INCOME LIMITS
All homeowners must certify that they meet the current household income eligibility requirements set by the PLHA Program and have their household income documented by the Program Operator. All applicants must have incomes at or below 80% of the County’s area median income (AMI), with priority given to households at or below 60 % AMI, adjusted for household size as published by HCD each year.

The link to the official HCD-maintained income limits for Funded activities is:
https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/income-limits-2024.pdf Household: means one or more persons who will occupy a housing unit, without regard to age or income. Unborn children will be counted in family size determination. Household

City of Arcata PLHA Housing Rehabilitation Guidelines
8 membership must be documented through the person’s residence as a part of the household prior to applying to the Program. Documentation for residence includes mail, paystubs, registration for college, driver’s license, or other legal identification.

Annual Income: is the gross amount of income of all adult household members (18 years old and older) that is anticipated to be received during the coming 12-month period.

2.1.1 OWNER-OCCUPIED REQUIREMENTS
To be eligible, the home must be occupied by the legal owner and be the borrower’s principal residence. “Borrowers Principal Residence” shall mean occupancy at the property for at least ten (10) months of each year. Household income must be equal to, or less than, the applicable HCD income limits. The owner-occupants will be required to provide income documentation.

Owner-occupants’ housing and/or debt ratios are considered, and a credit report will be required. If an owner-occupant has a mortgage, verification that all payments are current and there have been no late payments in the previous 12 months will be required.

2.2. INCOME QUALIFICATION CRITERIA
Projected annual gross income of the household will be used to determine whether they are above or below the published HCD income limits. Income will be verified by reviewing and documenting tax returns, copies of wage receipts, subsidy checks, bank statements and, if necessary, third-party verification of employment forms sent to employers. Other documentation necessary to confirm or calculate a household’s income or assets may be required if deemed necessary by the City. All documentation shall be dated within six months prior to loan closing, kept in the applicant file, and held in strict confidence.

A. HOUSEHOLD INCOME DEFINITION:

Household income is the annual gross income of all adult household members that is projected to be received during the coming 12-month period and will be used to determine program eligibility. For income counted, gross amounts (before any deductions have been taken) are used; the types of income not considered are the income of minors or live-in aides. Certain other household members living apart from the household also require special consideration. The household’s projected income must be used, rather than past earnings, when calculating income.

B. ASSETS:

There is no asset limitation for participation in the Program. Income from assets is, however, recognized as part of annual income. For example, interest earned on a savings account would be counted as part of annual income, but the value of the savings account would not be included in the annual income calculation.

An asset is a cash or non-cash item that can be converted to cash. The value of

City of Arcata PLHA Housing Rehabilitation Guidelines
9 necessary items, such as furniture and automobiles, are not included as assets.

An asset’s cash value is the market value less reasonable expenses required to convert the asset to cash, including penalties or fees for converting financial holdings and costs for selling real property. The cash value (rather than the market value) of an item is counted as an asset.

The Link to Asset Inclusions and Exclusions is:
https://files.hudexchange.info/resources/documents/HUD_P5_Inclusions_Exclusions.p df

2.3. HOMEOWNER ELIGIBILITY AND RESIDENCY REQUIREMENTS
The City requires property to be owner-occupied to participate in the Program. Owneroccupied units must be the owner’s principal place of residence, and the owner must be on the title. A photocopy of a recent utility bill will verify proof of occupancy. No unit to be rehabilitated will receive financial assistance if it is currently occupied by an over-income household or does not meet the eligibility standards outlined in these Guidelines.

A. If a homeowner sells, transfers title or discontinues residence in the rehabilitated property for any reason, the loan becomes due and payable.

B. If a homeowner converts the property to a rental unit, or any commercial or nonresidential use, the loan is due and payable.

C. A loan may be transferable under the following limited circumstances:

1. The transfer of the property to the surviving joint tenant by devise, descent or operation of the law, on the death of borrower joint tenant.

2. A transfer of the property where the borrower’s spouse becomes an owner of the property.

3. A transfer of the property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the borrower’s spouse becomes an owner of the property.

4. A transfer to an inter vivos trust in which borrower is and remains the beneficiary and occupant of the property.

3.0. PROPERTY ELIGIBILITY

3.1. CONDITIONS

City of Arcata PLHA Housing Rehabilitation Guidelines
10 A. No unit will be eligible if a household’s income exceeds the current income limits.

B. Eligible units must be located within the city limits of Arcata.

C. Property must contain a legal residential structure intended for continued residential occupancy.

D. Housing unit types eligible are: single-family detached houses, manufactured homes, duplexes, or condominiums.

E. Housing units being used as short-term rentals are not eligible for rehabilitation loans.

F. All repair work will meet Local Building Code standards. At a minimum, health and safety hazards must be eliminated.

3.2. VOLUNTARY OWNER-OCCUPIED RESIDENTIAL REHABILTATION Owner-occupants are not eligible for temporary relocation benefits, unless health and safety threats are determined to exist by the Program Operator. In cases where relocation is determined to be necessary by the City/Program Operator, the owner-occupant is encouraged to stay with family or friends, but if there are circumstances in which there is no suitable alternative, and the owner-occupant would be faced with hardship, the City may provide a reasonable amount of financial assistance. Financial assistance may be provided for actual costs incurred from the applicant’s loan proceeds.

4.0. THE PROGRAM LOAN

4.1. MINIMUM AND MAXIMUM AMOUNT OF PROGRAM ASSISTANCE
The City of Arcata will only approve housing rehabilitation loans that are $10,000 or greater.

Any applications for housing rehabilitation loans that are less than $10,000 must be deemed an emergency.

Maximum assistance shall not exceed $60,000. The maximum amount of a Program loan for any single parcel of property is limited as follows:

A. Assistance may not exceed $60,000 per unit unless, on a case-by-case basis and after review and approval by the Arcata City Manager and the Program Operator, it is determined that an amount in excess of $60,000 per housing unit is appropriate; provided, in no event shall any Program loan exceed $100,000 per housing unit.

Owner-investor units are not eligible for PLHA funding.

B. A borrower may supplement a Program loan with the borrower's own funds or may borrow funds from other sources to be secured by the property to accomplish the proposed rehabilitation. If other loan funds are secured by the property, in the case of

City of Arcata PLHA Housing Rehabilitation Guidelines
11 OOR, the borrower’s housing costs (mortgage, taxes, insurance, and debt service payments on all loans) shall not exceed 42-45% of a borrower’s gross annual income.

A borrower will not be eligible for a second Program loan on the same property until:
• The borrower’s Program loan account(s) are in good standing; • The proposed project meets all Program Guidelines requirements; and • The combined total for all existing and proposed Program loans on the property do not exceed $60,000 per housing unit, unless authorized as set forth above.

4.2. RATES AND TERMS

4.2.1. OWNER-OCCUPANTS
Homeowners are eligible for either an Amortized Loan with a fixed simple interest rate of

1.5% for households at or below 80% AMI, or a Deferred Payment Loan at a fixed simple interest rate of 1.5% at or below 60% AMI. Loans will be evidenced by a Promissory Note and secured by a Deed of Trust. For the Deferred Payment loan, there will be no payback required for 15 years unless the borrower sells, transfers title, or discontinues residence in the dwelling or if the borrower converts the property to a rental unit or any commercial or nonresidential use. Payments may be made voluntarily on a Deferred Payment Loan.

4.2.2. ALL LOANS SHALL BE SUBJECT TO THE FOLLOWING:

A. Interest: In the event of multiple draws during the construction period, interest will accrue on each draw beginning as of the date of each separate draw. However, at the election of, and at the sole discretion of, the Arcata City Manager, interest during the construction period may be waived.

B. Extended Term: The Arcata City Manager may authorize an extended term beyond the term specified for Program loans as set forth above if exceptional and special circumstances are established as provided.

C. Accelerating Events: Failure to comply with the owner-occupancy requirements, at the election of the City, may result in the acceleration of all principal and accrued interest which shall then be immediately due and payable (an “accelerating event”), and, if borrower fails to take appropriate action to eliminate the accelerating event, foreclosure proceedings may be instituted.

4.3 INSURANCE

4.3.1 FIRE INSURANCE
The homeowner shall maintain fire insurance on the property for the duration of the program loan(s). This insurance must be an amount adequate to cover all encumbrances on the property. The insurer must identify the City as Loss Payee for the amount of the program loan(s). Evidence of insurance shall be provided to the City for the duration of the loan.

City of Arcata PLHA Housing Rehabilitation Guidelines
12 Should the fire insurance not be maintained accordingly, the loan may be considered in default and become due and payable, and if necessary foreclosure proceedings may be initiated.

4.3.2 FLOOD INSURANCE
For homes in a 100-year flood zone, the owner is required to maintain flood insurance in an amount adequate to secure the Program loan and all other encumbrances. This policy must designate the City as Loss Payee and a binder shall be provided to the City and maintained in the borrower’s file. Evidence of coverage shall be provided to the Program Operator for the duration of the loan.

4.4. LOAN SECURITY
A. Loan security for all owner-occupied rehabilitation stick-built homes will be secured by the real property and improvements and will also include a Deed of Trust and Promissory Note in favor of the City.

B. Entering a subordinate lien is acceptable. However, the City will not subordinate a first lien position once established.

5.0. PROGRAM LOAN SERVICNG AND MAINTENANCE

5.1. RECEIVING LOAN REPAYMENTS
Program loan payments will be made to:

A. The City of Arcata
Attn: Finance Department
736 F Street
Arcata, CA 95521
B. The City of Arcata will be the receiver of loan payments or recapture funds and will maintain a financial record-keeping system to record payments and file statements on payment status. Payments shall be deposited and accounted for in the City’s PLHA Revolving Loan Fund. The City will accept loan payments from borrowers prepaying deferred loans, and from borrowers making payments in full upon sale or transfer of the property. All loan payments are payable to the City. The City may, at its discretion, enter into an agreement with the third party to collect and distribute payments and/or complete all loan servicing aspects of the Program.

5.2. LOAN SERVICING POLICIES AND PROCEDURES
See Attachment B for the City’s Loan Servicing Policies and Procedures. While the attached policy outlines a system that can accommodate a crisis that restricts borrower repayment ability, it should in no way be misunderstood: the loan must be repaid. All legal means to

City of Arcata PLHA Housing Rehabilitation Guidelines
13 ensure the repayment of a delinquent loan as outlined in the Loan Servicing Policies and Procedures will be pursued.

5.3. LOAN MONITORING PROCEDURES
Continued residency may be monitored in August of each year for the term of the loan. If monitoring is conducted, occupancy will be verified by the submission of the following:
• Proof of occupancy in the form of a copy of a current utility bill; • Certification of Occupancy stating unit's continued use as a residence; • Verification that Property Taxes are current; and
• Verification of current required insurance policies.

5.4. DEFAULT AND FORECLOSURE
If an owner defaults on a loan and foreclosure procedures are instituted, they shall be carried out according to the City of Arcata’s Loan Servicing Policies and Procedures, attached to these guidelines as Attachment B.

5.5. SUBORDINATIONS
The City may approve a request to subordinate a loan, for the owner to refinance the property, under the following conditions:

A. The lien position of the City loan will remain the same or be advanced.

B. The new primary loan is no greater than the balance of the loan being refinanced, except the costs of refinancing the loan may be added to the principal balance.

C. The purpose of the new primary loan is to reduce the interest rate being paid and/or reduce the owner's payment.

D. The refinanced loan must have an impound account for taxes and insurance.

E. The refinancing terms must be acceptable to the City.

F. There can be no cash out.

6.0. CONSTRUCTION

6.1. STANDARDS

City of Arcata PLHA Housing Rehabilitation Guidelines
14 All repair and rehabilitation work will meet Local Building Code standards. At a minimum, health and safety hazards must be eliminated. City may also require elimination of code deficiencies. However, if certain components of the house are sound and were built to code prescribed at the time of installation, no repair or alteration will be made to those components.

A. Contracting Process

1. Contracting will be done on a competitive basis.

2. The homeowner will be the responsible agent.

3. The City does not warrant any construction work or provide insurance coverage.

B. Approved Contractors

1. Contractors are required to be licensed with the State of California and be active and in good standing with the Contractors’ License Board.

2. Contractors must have public liability and property damage insurance, and worker’s compensation, unemployment and disability insurance, to the extent required by State law.

3. Contractor must agree to comply with all federal and state regulations.

4. Contractor and homeowner must agree to comply with the terms of the Agreement of Understanding Between Owner, Contractor and City of Arcata.

6.2 AGREEMENT OF UNDERSTANDING BETWEEN OWNER, CONTRACTOR

AND CITY OF ARCATA
A. The contractor and homeowner are responsible for creating the scope of work and construction contract, which is binding between them. The City is not a party to the contract and only holds the funds specified within it. The contractor will provide materials and labor as outlined in the contract, and any changes made must be agreed upon in writing and approved by Program Operator. Payment will be processed based on the City’s verification of labor and materials. Disputes will be resolved through binding arbitration.

B. In addition, both parties must comply to the terms of the ‘Agreement of Understanding Between Owner, Contractor and City of Arcata’ and sign the agreement, with the Program Operator authorizing construction and all terms are met (Attachment E).

6.3. ELIGIBLE CONSTRUCTION COSTS
“Rehabilitation” means, in addition to the definition in Section 50096 of the Health and Safety Code, repairs and improvements to a substandard residential structure are necessary to make it meet rehabilitation standards. As used in this section, “substandard residential

City of Arcata PLHA Housing Rehabilitation Guidelines
15 structure” has the same meaning as the term “substandard building,” as defined in subdivision (f) of Section 17920 of the Health and Safety Code. Rehabilitation also means repairs and improvements where necessary to meet any locally adopted standards used in local rehabilitation programs. Rehabilitation does not include replacement of personal property. Rehabilitation does not include reconstruction.

The residential structure to be reconstructed must be a structure with cooking, eating, sleeping, and sanitation facilities which has been legally occupied as a residence within the preceding 12 months. Fifth wheels or recreational vehicles, for example, are not considered dwellings and therefore are not eligible under this Program.

Like-for-like requires that the structure being demolished must be replaced with a like structure (replace manufactured housing with manufactured housing, for example).

Allowable rehabilitation costs for a primary housing unit include:

A. Cost of building permits and other related government fees.

B. Cost of architectural, engineering, and other consultant services which are directly related to the rehabilitation of the property.

C. Owner-occupied rehabilitation activity delivery fees as reimbursement to the City for the actual costs of services rendered to the homeowner that are incidentally but directly related to the rehabilitation work (e.g. planning, engineering, construction management, including inspections and work writeups).

D. Rehabilitation will address the following issues in the order listed below.

Eligible costs are included for each item.

1. Health and Safety Issues. Eligible costs include, but are not limited to, energy-related improvements, lead-based paint hazard evaluation and reduction activities, improvements for handicapped accessibility, repair, or replacement of major housing systems. A driveway may be considered part of rehabilitation if it is determined to be a health and safety issue.

2. Code and Regulation Compliance. Eligible costs include, but are not limited to, additional work required to rehabilitate and modernize a home and bring it into compliance with current building codes and regulations. Painting and weatherization are included.

3. Demolition. Eligible costs include, but are not limited to, the tear down and disposal of dilapidated structures when they are a part of the reconstruction of an affordable housing unit. If a garage or carport is detached, it may not be rehabilitated but may be demolished if it is determined to be a health and safety issue.

4. Rehabilitation Standards. All repair work related to health and safety conditions will meet State and Local Building Code standards. The

City of Arcata PLHA Housing Rehabilitation Guidelines
16 priority will be the elimination of health and safety hazards and code compliance.

6.4. ELIGIBLE PROJECT COSTS
Expenses related to eligibility, permits, building plans and recording fees are eligible project costs and may be included in the loan.

Costs are based on charges currently incurred by the City, or its Program Operator, for these products and/or services. Any cost increases charged to the City/Program Operator for these products and/or services will be passed on to the homeowner and included in the loan. All fees are subject to change and are driven by the market.

6.5. INELIGIBLE COSTS
The following are prohibited uses of funds:

A. Refinancing existing loans or payoff of personal obligations with PLHA funds.

B. Costs associated with the rehabilitation or repair of property owned by a mobile home park owner.

C. Insurance of any kind may not be purchased with PLHA funds.

D. Relocation assistance is not an eligible expense with PLHA funds.

6.5. REPAIR CALLBACKS
Contractors will comply with State law regarding all labor and material warranties. All labor and material shall meet Federal Housing Administration (“FHA”) minimum specifications.

Once a Notice of Completion is filed, any disagreements that may arise regarding warrantees would be between the homeowner and the contractor.

7.0. EXCEPTIONS AND SPECIAL CIRCUMSTANCES

7.1. AMENDMENTS
The City may make amendments to these Program Guidelines. Any changes made shall be in accordance with state regulations, shall be approved by the City’s Loan Advisory Committee and/or local governing body and submitted to HCD for approval.

7.2. EXCEPTIONS
Any case to which a standard policy or procedure, as stated in these Guidelines, does not apply or an applicant is treated differently from others of the same class would be an exception.

City of Arcata PLHA Housing Rehabilitation Guidelines
17 7.2.1 PROCEDURES FOR EXCEPTIONAL CIRCUMSTANCES
A. The City or its Program Operator may initiate consideration of an exception and prepare a report to be presented to the Loan Advisory Committee. This report shall contain a narrative, including the City’s/Program Operator’s recommended course of action and any written or verbal information supplied by the applicant.

B. The City shall make a determination about the exception based on the recommendation of the Program Operator. The request shall be presented to the Loan Advisory Committee for a decision.

8.0. DISPUTE RESOLUTION AND APPEALS PROCEDURES

8.1. PROGRAM COMPLAINT AND APPEAL PROCEDURE
Complaints concerning the City’s Owner-Occupied Rehabilitation Program should be made to the Program Operator. The Program Operator will then schedule a meeting with the City’s Loan Advisory Committee. Their written response will be made within thirty (30) working days. If the applicant is not satisfied with the Loan Advisory Committee’s decision, a request for an appeal may be filed with the local governing body. Final appeal may be filed in writing with HCD within one year after denial or the filing of the Project Notice of Completion.

8.2. GRIEVANCES BETWEEN PARTICIPANTS AND CONSTRUCTION

CONTRACTOR
Contracts signed by the contractor and the participant include the following clause, which provides a procedure for resolution of grievances:

Any controversy arising out of or relating to this Contract, or the breach thereof, shall be submitted to binding arbitration in accordance with the provisions of the California Arbitration Law, Code of Civil Procedure 1280 et seq., and the Rules of the American Arbitration Association. The arbitrator shall have the final authority to order work performed, to order the payment from one party to another, and to order who shall bear the costs of arbitration. Costs to initiate arbitration shall be paid by the party seeking arbitration.

Notwithstanding, the party prevailing in any arbitration proceeding shall be entitled to recover from the other all attorney's fees and costs of arbitration.

City of Arcata PLHA Housing Rehabilitation Guidelines
18 ATTACHMENT A

OWNER OCCUPIED HOUSING REHABILITATION MARKETING PLAN

SUMMARY
The City will continue its efforts to market the Owner-Occupied Housing Rehabilitation Program in a manner that will reach all community members.

All marketing related to the Owner-Occupied Housing Rehabilitation Program is publicized in both English and Spanish. All marketing materials include information identifying the City’s commitment to fair housing laws and affirmative marketing policy and are widely distributed.

Equal opportunity is emphasized in written materials and oral presentations. A record is maintained by the City identifying what marketing materials are used, and when and where they are distributed.

Forms of marketing may include fliers, brochures, newspaper ads, articles and public service announcements. Fliers and brochures are distributed at local government buildings, other public buildings and through the mail, as well as to businesses that assist those not likely to apply without special outreach. Advertisements and articles are published in newspapers that are widely circulated within the community.

Established working relationships with local lending agencies also aid in informing the public by facilitating the distribution of informational fliers to households seeking financial assistance for repairs that are unable to obtain conventional financing.

Informational meetings are offered to potential participants to explain program requirements.

Often, minimal formal outreach efforts are required as the need for assistance generally exceeds funds available. However, marketing measures are actively performed to maintain a healthy interest list.

Characteristics on all applicants and participants are collected and compared with the City’s demographics. Should the City find that there are underserved segments of the population, a plan to better serve them will be developed and implemented.

MARKETING FORMS
Fliers
Brochures
Newspaper Ads and Articles
Public Service Announcements
Public Informational Meetings

MARKETING VENUES
Local Government Buildings
Local Public Services Buildings
Private Businesses
Lending Agencies
Real Estate Offices
Newspaper
Radio
Mail

City of Arcata PLHA Housing Rehabilitation Guidelines
19 ATTACHMENT B

LOAN SERVICING POLICIES AND PROCEDURES

FOR THE CITY OF ARCATA
The City of Arcata, hereafter called “Sponsor,” has adopted these policies and procedures in order to preserve its financial interest in properties, whose “Borrowers” have been assisted with public funds. The Sponsor will to the greatest extent possible follow these policies and procedures, but each loan will be evaluated and handled on a case-by-case basis. The Sponsor has formulated this document to comply with state regulations regarding the use of these public funds and any property restrictions associated with them.

The policies and procedures are broken down into the follow areas: 1) making required monthly payments or voluntary payments on a loan’s principal and interest; 2) required payment of property taxes and insurance; 3) required Request for Notice of Default on all second mortgages; 4) loans with annual occupancy restrictions and certifications 5) required noticing and limitations on any changes in title or use of property; 6) required noticing and process for requesting a subordination during a refinance; 7) processing of foreclosure in case of default on the loan.

1. Loan Repayments:

The City will collect monthly payments from borrowers who are obligated to do so under amortized promissory notes. Late fees will be charged for payments received after the assigned monthly date. Monthly payments are applied first to the late payment penalties and collection fees, then to loan interest and principal.

For deferred payment loans, the City may accept voluntary payments on the loan. Loan payments will be credited to interest first and then to principal. The borrower may repay the loan balance at any time with no penalty.

All loan payments are payable to the Sponsor. The Sponsor currently maintains loan amortization software. The Sponsor may, at its discretion, enter into an agreement with a third party to collect and distribute payments and/or complete all loan servicing aspects of the Program.

The Sponsor will maintain a financial record-keeping system to calculate interest and principal and record payments. These payments will be posted first to outstanding interest and then to principal. Payments shall be deposited and accounted for in Sponsor’s PLHA Revolving Loan Account. Loan payments will be made to the City of Arcata and sent to the address below:

City of Arcata
Finance Department
Attn. Finance Department
736 F St.

Arcata, CA 95521

City of Arcata PLHA Housing Rehabilitation Guidelines
20 When all debt to the Sponsor has been satisfied, a Notice of Reconveyance will be issued to Borrower. The Notice of Reconveyance will release, without warranty, all the estate, title, and interest acquired by the Sponsor under the Deed of Trust for the property.

2. Payment of Property Taxes and Insurance:

To maintain the loan, borrower must maintain property insurance coverage naming the Sponsor as loss payee in first position or additional insured if the loan is a junior lien. If borrower fails to maintain the necessary insurance, the Sponsor may procure forced place insurance to cover the property while the Borrower puts a new insurance policy in place. All costs for force-placed insurance will be added to the loan balance.

Borrower must maintain fire insurance on the property for the duration of the program loan.

This insurance must be an amount adequate to cover all encumbrances on the property. The insurer must identify the City as Loss Payee for the amount of the program loan. Evidence of insurance must be provided to the City for the duration of the loan.

When a property is located in a 100-year flood plain, the Borrower will be required to carry the necessary flood insurance. A certificate of insurance for flood and for standard property insurance will be required at close of escrow. Evidence of insurance must be provided to Sponsor for the life of the loan.

Property taxes must be kept current during the term of the loan. If the Borrower fails to maintain payment of property taxes, then the Sponsor may pay the taxes current and add the balance of the tax payment plus any penalties to the balance of the loan.

3. Required Request for Notice of Default:

When the Borrower’s loan is in second position behind an existing first mortgage, it is the Sponsor’s policy to prepare and record a "Request for Notice of Default" for the subject Deed of Trust. This document requires any senior lien holder listed in the notice to notify the Sponsor of initiation of a foreclosure action. The Sponsor may contact the Borrower and assist them in bringing the first loan current. The Sponsor may also monitor the foreclosure process and go through the necessary analysis to determine if the loan can be made whole or preserved.

4. Annual Occupancy Restrictions and Certifications:

The Sponsor may require that Borrowers submit utility bills and/or other documentation annually to prove occupancy during the term of the loan. These loan terms are incorporated in the original note and deed of trust.

5. Required Noticing and Restrictions on Any Changes of Title or Occupancy:

City of Arcata PLHA Housing Rehabilitation Guidelines
21 In all cases where there is a change in title or occupancy or use, the Borrower must notify the Sponsor in writing of any change. Sponsor and Borrower will work together to ensure the property is kept in compliance with the original Program terms and conditions.

The voluntary or involuntary transfer of title to any interest in the real property causes the whole of the unpaid principal and interest, plus applicable fees, charges and penalties, to be immediately due and payable in full.

If a transfer of the property occurs through one of the follow circumstances, the transferee may be provided the opportunity to assume the loan at an interest rate based on household size and household income, provided the heir meets all program qualifications:

1. The transfer of the property to the surviving joint tenant by devise, descent or operation of the law, on the death of Borrower joint tenant.

3. A transfer of the property where the Borrower’s spouse becomes an owner of the property.

4. A transfer of the property resulting from a decree of dissolution of marriage, legal separation or from an incidental property settlement agreement by which the Borrower’s spouse becomes an owner of the property.

5. A transfer to an inter vivos trust in which Borrower is and remains the beneficiary and occupant of the property.

Ali
If the transferee intends to occupy the property and is not low-income, the balance of the loan is due and payable. If the transferee intends to act as an owner-investor, the loan becomes due and payable. All such changes are subject to review and approval of the Sponsor.

Change from owner-occupant to owner-investor is not allowed. This occurs when an owneroccupant decides to move out and rent the assisted property, or if the property is sold to an investor. If the owner converts any assisted unit from owner occupied to rental, the loan is due and payable in full.

Conversion to use other than residential use is not allowable where the full use of the property is changed from residential to commercial or other use.

6. Requests for Subordinations:

When a Borrower wishes to refinance the property, they must submit a subordination request to the Sponsor. Upon receiving the proper documentation from the refinance Sponsor, the request will be considered for review and approval. Upon approval, the escrow company will provide the proper subordination document for execution and recordation by the Sponsor.

The City may approve a request to subordinate a loan, for the owner to refinance the property, under the following conditions:

A. The lien position of the City loan will remain the same or be advanced.

B. The new primary loan is no greater than the balance of the loan being refinanced, except the costs of refinancing the loan may be added to the principal balance.

City of Arcata PLHA Housing Rehabilitation Guidelines
22 C. The purpose of the new primary loan is to reduce the interest rate being paid and/or reduce the owner's payment.

D. The refinanced loan must have an impound account for taxes and insurance.

E. The refinancing terms must be acceptable to the City.

F. There can be no cash out.

7. Process for Loan Foreclosure:

Upon any condition of loan default, the Sponsor will send out a letter to the Borrower notifying them of the default situation. Defaults include: 1) non-payment; 2) lack of insurance or property tax payment; 3) Borrower selling, transferring tile, or failure to occupy the Property as Borrower’s principal residence; 4) converting the property to a rental unit or any commercial or non-residential use; 5) default on senior loans; or 6) a default under the any of the Program Finance Documents including but not limited to the City of Arcata Permanent Loan Housing Allocation (PLHA) Owner-Occupied Housing Rehabilitation Loan Guidelines (“the Guidelines”) and Exhibits attached to the Guidelines. If the default situation continues, the Sponsor may start a formal process of foreclosure.

A. The Sponsor as Junior Lien Holder: When a senior lien holder starts a foreclosure process and the Sponsor is notified via a Request for Notice of Default, the Sponsor, who is the junior lien holder, may cancel the foreclosure proceedings by "reinstating" the senior lien holder. The reinstatement amount or payoff amount must be obtained by contacting the senior lien holder. This amount will include all delinquent payments, late charges and fees to date. The Sponsor must confer with Borrower to determine if, upon paying the senior lien holder current, the Borrower can provide future payments. If this is the case, then the Sponsor may cure the foreclosure and add the costs to the balance of the loan with a Notice of Additional Advance under the existing Promissory Note.

If the Sponsor determines, based on reinstatement amount and status of borrower, that bringing the loan current will not preserve the loan, then staff must determine if it is cost effective to protect their position by paying off the senior lien holder in total and restructure the debt such that the unit is made affordable to the Borrower. If the Sponsor does not have sufficient funds to pay the senior lien holder in full, then they may choose to cure the senior lien holder and initiate foreclose on the property. If there is sufficient value in the property, the Sponsor may pay for the foreclosure process, pay off the senior lien holder, and retain some or all of their investment.

If the Sponsor decides to reinstate, the senior lien holder will accept the amount to reinstate the loan up to five (5) days prior to the set "foreclosure sale date." This "foreclosure sale date" usually occurs about four (4) to six (6) months from the date of recording of the "Notice of Default." If the Sponsor fails to reinstate the senior lien holder before five (5) days prior to the foreclosure sale date, the senior lien holder would then require a full pay off of the balance, plus costs, to cancel foreclosure. If the Sponsor determines the reinstatement and maintenance of the property not to be cost effective and allows the senior lien holder to

City of Arcata PLHA Housing Rehabilitation Guidelines
23 complete foreclosure, the Lendor's lien may be eliminated due to insufficient sales proceeds.

However, the Sponsor may make an application for surplus funds.

A. Sponsor as Senior Lien holder
When the Sponsor is in first position as a senior lien holder and monthly payments are required, active collection efforts will begin on any loan that is 31 or more days in arrears.

Attempts will be made to assist the homeowner in bringing and keeping the loan current.

These attempts will be conveyed in an increasingly urgent manner until loan payments have reached 90 days in arrears, at which time the Sponsor may consider foreclosure. Sponsor’s staff will consider the following factors before initiating foreclosure:
1) Can the loan be cured and can the rates and terms be adjusted to allow for affordable payments such that foreclosure is not necessary?
2) Can the Borrower refinance with a private lender and pay off the City? 3) Can the Borrower sell the property and pay off the City? 4) Does the balance warrant foreclosure? (If the balance is under $5,000, the expense to foreclose may not be worth pursuing.)
5) Will the sales price of home "as is" cover the principal balance owing, necessary advances, (e.g., maintain fire insurance, maintain or bring current delinquent property taxes, monthly yard maintenance, periodic inspections of property to prevent vandalism, etc.) foreclosure, and marketing costs?
If the balance is substantial and all of the above factors have been considered, the Sponsor may opt to initiate foreclosure. The Borrower must receive, by certified mail, a thirty-day notification of foreclosure initiation. This notification must include the exact amount of funds to be remitted to the Sponsor to prevent foreclosure.

At the end of thirty days, the Sponsor should contact a reputable foreclosure service or local title company to prepare and record foreclosure documents and make all necessary notifications to the owner and junior lien holders. The service will advise the Sponsor of all required documentation to initiate foreclosure and funds required from the Borrower to cancel foreclosure proceedings. The service will keep the Sponsor informed of the progress of the foreclosure proceedings.

When the process is completed, and the property has "reverted to the beneficiary" at the foreclosure sale, the Sponsor could sell the home themselves under a homebuyer program, use it for an affordable rental property managed by a local housing authority, or use it for transitional housing facility or other eligible use. The Sponsor could contract with a local real estate broker to list and sell the home and use those funds for program income eligible uses.

ATTACHMENT C

CERTIFICATION OF OCCUPANCY

CITY OF ARCATA
I/we declare as
follows:
(Please Print Occupant’s Name(s))
That I/we am/are currently occupying as my/our principal place of residence the real property commonly known as:
(Address)
(City, State, Zip code)
Daytime Phone Number:

Executed on______________________, 20____, at ___________________, CA (Date) (City)
I/we declare under penalty of perjury that the foregoing is true and correct.

Signature(s) of all occupants:

Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________

ATTACHMENT D

AGREEMENT OF UNDERSTANDING BETWEEN HOMEOWNER,

CONTRACTOR AND CITY OF ARCATA
THIS AGREEMENT ("Agreement") is made this ___ day of __________, 202_ (“Effective Date”) by and between ____________________, hereinafter referred to as the “OWNER,” ____________, hereinafter referred to as the “CONTRACTOR,” and the City of Arcata, hereinafter referred to as the “CITY.” OWNER, CONTRACTOR, and CITY may herein be referred to individually as “Party” and collectively as the “Parties.” There are no other parties to this Agreement.

RECITALS
A. On ___________, CITY entered a Standard Agreement with the State of California Department Housing and Community Development to administer a funds through the PLHA Program for rehabilitation or replacement of, or energy efficiency upgrades to, homes owned by Low-income Residents; and B. CITY and OWNER have entered a loan agreement based on OWNER’s application for exhibit A, attached scope of work (“WORK”).

C. CONTRACTOR has, in good faith, provided OWNER a proposal to perform the WORK.

NOW, THEREFORE, in consideration of the promises and covenants set forth below, the Parties mutually agree as follows:

1. SCOPE OF WORK: The CONTRACTOR agrees to make complete all WORK, as specified in Exhibit “A,” Scope of Work, attached and incorporated herein, on or to the property located at ___________________, [CITY, STATE, ZIP CODE], hereinafter referred to as “PROPERTY”, all in strict accordance with documents for the MORE Program administered by the CITY. Subject to the approval of OWNER, CONTRACTOR shall furnish all supervision, labor, materials, machinery, tools, equipment, fixtures and services including transportation services and perform and complete all work described in Exhibit “A,” Scope of Work.

2. EXHIBIT “B” – ADDITIONAL PROVISIONS.
a. SUBCONTRACTORS. Prior to the execution of this Contract, the CONTRACTOR shall submit in writing for OWNER approval, a list of licensed subcontractors who will be used to perform work under this contract. Requests for substitutions shall be submitted in writing in advance of procurement, and will be subject to approval of the OWNER and CITY. A list of subcontractors approved to perform work under this contract shall be included in Exhibit “B.”

b. DRAWINGS. Any additional provisions, including but not limited to, blueprints, drawings, sketches, layouts, shop drawings, and/or other diagrammatic information shall be included in Exhibit “B” ADDITIONAL PROVISIONS, which shall be incorporated and attached hereto.

3. COMPENSATION: CITY shall pay CONTRACTOR for services performed in accordance with this Agreement. Total compensation amount not to exceed $_______, not including any additional payments for change orders approved pursuant to paragraph 12 below. Loan proceeds are to be disbursed to the CONTRACTOR for the benefit of the OWNER.

4. PAYMENT SCHEDULE: Payment shall be disbursed to CONTRACTOR for the substantial completion of the WORK, on the condition that CONTRACTOR complies with the following provisions:
a. INVOICES AND CHANGE ORDERS PAYMENT SCHEDULE.

CONTRACTOR must furnish OWNER and CITY with printed invoice(s) and itemized bill(s) describing each WORK item, per Exhibit “A,” including any approved change order(s). Payment will be issued by the CITY upon completion of the WORK. CITY will endeavor to pay undisputed invoices within 30 days of the date received.
b. RELEASE OF LIEN. Upon substantial completion and prior to issuance of final payment, CONTRACTOR must furnish to OWNER Labor and Lien Releases covering all materials and labor pertaining to the WORK.

CONTRACTOR shall furnish to the OWNER for the WORK, a full and unconditional release from any claim or mechanics lien on the PROPERTY, including full and unconditional releases from all subcontractors and material suppliers.
c. INSURANCE, LICENSE, PERMITS. CONTRACTOR shall procure and maintain throughout the duration of the Agreement all insurance coverages required per Section 9 of this Agreement, as well as all necessary permits and licenses. CONTRACTOR shall give all notices necessary and incident to the due and lawful execution of the WORK. CONTRACTOR must furnish CITY and OWNER with copies of all coverage certificates and required licenses and permits prior to starting WORK.
d. INSPECTION. CONTRACTOR shall have arranged for all required State Department of Housing and Community Development inspections. e. PAYMENT REQUESTS NOT TO EXCEED. CONTRACTOR payment
requests shall not be in excess of the value of work completed at any given time.

f. DOWNPAYMENT. Contracts for home improvement under the MORE program less than or equal to $____________will not include a down payment. Contracts greater than $_____________ may be eligible for a 10% down payment, subject to approval by the CITY.

5. SCHEDULE OF WORK: CONTRACTOR agrees to the following schedule for the WORK:
a. COMMENCEMENT. CONTRACTOR shall commence work within 10 days of the date of execution of this Agreement, provided that OWNER has prepared the job site in accordance with Exhibits “A” and “B.” If OWNER has not prepared the job site prior to the Effective Date, OWNER shall issue a Notice to Proceed to CONTRACTOR when the job site is prepared for WORK. If CONTRACTOR fails to commence work within (30) days of the Effective Date or date of the Owner’s issuance of a Notice to Proceed, OWNER shall have the right to terminate this agreement.
b. COMPLETION. CONTRACTOR shall complete all Work within _____ working days from the Effective Date of this Contract or the date of the Notice to Proceed, whichever is later.
c. UNFORESEEABLE DELAYS. OWNER may grant CONTRACTOR an
extension of time in writing for unforeseeable delays beyond the control of and without fault or negligence of CONTRACTOR, including delays caused by the OWNER. OWNER shall notify CITY of any granted time extensions.

In the event that the CONTRACTOR fails to comply with the foregoing schedule in subparagraphs 5 “a” or “b” above, OWNER shall have the right to terminate this Agreement upon written notice in accordance with Section 14.

6. COMPLIANCE WITH CODES. CONTRACTOR shall perform all work in accordance with local codes and requirements, and manufacturer’s recommendations whether or not covered by specifications and drawings for the work.

7. ASSIGNMENT. CONTRACTOR shall not assign the contract without prior written consent of CITY and OWNER.

8. GURANTEES: CONTRACTOR shall guarantee all work, labor, and materials for a period of at least one (1) year from the date of the final inspection of all work required by the contract. CONTRACTOR shall furnish OWNER with all manufacturers' and suppliers' written guarantees, warranties and operating

instructions covering materials, appliances, and fixtures supplied or installed under this contract.

9. INSURANCE. Prior to the commencement of any WORK, CONTRACTOR shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to the CITY, insurance on all of its operations, with insurance carriers, and in amounts acceptable to CITY as required by the contract, including the following coverages:
a. Comprehensive General Liability. A policy covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. i. The CGL policy shall be endorsed to include as additional insured the City of Arcata, its officials, employees and agents.
ii. The provisions of this Paragraph shall not be construed as limiting in any way the extent to which the CONTRACTOR may be held responsible for the payment of damages to any persons or Site resulting from the CONTRACTOR'S activities, or actions or in-actions of any person or persons for which the CONTRACTOR is otherwise responsible. b. Automobile Liability Insurance. Auto liability coverage for owned and non-owned automobiles with limits no less than $2,000,000 per accident for bodily injury and property damage.
c. Worker's Compensation Insurance. covering all employees and volunteers as required by the State of California, with Statutory Limits on a state-approved policy form, and Employer’s Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
d. Contractor shall include in all subcontracts and require of all subcontractors all insurance and indemnity requirements and provisions of the Contract that are applicable to any subcontractor’s scope of work. Subcontractor’s responsibility for defense and indemnity obligations shall survive the termination or completion of this Contract for the full period of time allowed by law.

Any conditions or exclusions that limit or reduce the coverage(s) must be disclosed before starting work at the jobsite. The failure of the OWNER to enforce in a timely manner any of the provisions of this Agreement shall not act as a waiver to enforcement of any of these provisions at a later date in the performance of this agreement.

10. INDEMNIFICATION. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify, hold harmless and release the CITY, its elected and appointed councils, commissions, directors, officers, employees, agents,

and representatives (“City’s Agents”) from and against any and all actions, claims, loss, cost, damage, injury (including, without limitation, disability, injury or death of an employee of Contractor or its subcontractors), expense and liability of every kind, nature and description to the extent caused in whole or in part by Contractor’s negligence or relate to acts or omissions of Contractor, or any direct or indirect subcontractor, employee, contractor, representative or agent of Contractor, or anyone that Contractor controls (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify City and City’s Agents shall not apply to the extent that such Liabilities are caused in whole or in part by the negligence, active negligence, or willful misconduct of City or City’s Agents, but shall apply to all other Liabilities.

With respect to third party claims against the Contractor, the Contractor waives any and all rights of any type of express or implied indemnity against City and City’s Agents. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers’ compensation acts, disability benefits acts or other employee benefit acts. Contractor’s responsibility for defense and indemnity obligations shall survive the termination or completion of this Contract for the full period of time allowed by law.

11. CHANGE ORDERS. All CONTRACTOR and OWNER change orders shall be submitted to all Parties in writing and, at minimum, have all the information required under the CONTRACTORS’ State Law, Business and Professions Code, Section 7159. Change orders shall be approved by all Parties before implementation of the work described therein. Any CONTRACTOR’s change orders not authorized in writing by CITY and OWNER will not be paid. All change orders will specify exact items, sums, changes in Exhibit “A”, and changes in the completion dates.

12. CONFORMITY WITH LAW AND SAFETY: Contractor shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the scope of Services, including all provisions of the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health Regulations, the California Building Code, the American with Disabilities Act, any copyright, patent or trademark law and all other applicable federal, state, municipal and local safety regulations, appropriate trade association safety standards, and appropriate equipment manufacturer instructions.

All work performed by Contractor must be in accordance with these laws, ordinances, codes and regulations. Contractor’s failure to comply with any laws, ordinances, codes or regulations applicable to the performance of the work hereunder shall constitute a breach of contract. In cases where standards conflict, the standard providing the highest degree of protection shall prevail.

CONTRACTOR shall employ or cause to be employed Lead Safe Work Practices to minimize lead contaminates in the jobsite environment which may be disturbed in the performance of the work.

13. RESOLUTION OF DISPUTES. Disputes arising between OWNER and CONTRACTOR shall be resolved as follows:

All claims and disputes relating to this contract shall be decided by arbitration in accordance with the rules of the American Arbitration Association for the construction industry. Notice of the demand for arbitration shall be filed in writing with the other party to this agreement, and shall be made within a reasonable time after the dispute has arisen. Should either party bring suit in court to enforce the terms hereof, any judgment awarded shall include court costs and reasonable attorney's fees to the prevailing party.

14. TERMINATION – CONTRACTOR AT FAULT.
a. If CONTRACTOR is absent from PROPERTY thirty (30) consecutive calendar days without prior written approval from OWNER, this contract may be terminated by OWNER in accordance with subparagraph b.
b. In the event the CONTRACTOR fails to perform or refuses to complete the work as set forth in the schedule herein, or fails or refuses to use due diligence in performing the required alterations and improvements, and in further event that such failure, refusal or default continues for 72 hours after delivery to CONTRACTOR of a written notice to cure such default, then the OWNER may terminate this contract by written notice to CITY and to CONTRACTOR, and upon delivery of such notice, CONTRACTOR shall immediately surrender possession of the premises and remove all equipment and uninstalled materials there from.

15. TERMINATION AT WILL. The OWNER at its sole option may terminate this agreement with 72 Hours written notice. Should a termination be made other than for CONTRACTOR’S failure to perform or the CONTRACTOR’S breach of this agreement, OWNER shall pay CONTRACTOR the cost of the work actually completed by the CONTRACTOR in its performance of the agreement, plus 10% of such amount as and for CONTRACTOR’S overhead and profit, less, however, all sums paid CONTRACTOR prior thereto pursuant to this Agreement, and any deductions from the contract price made by the OWNER in accordance herewith, provided, however, the total amount to be received by the CONTRACTOR pursuant to this agreement shall not in aggregate exceed the contract price. As a condition precedent to CONTRACTOR’S right to receive payment pursuant to this Paragraph, CONTRACTOR shall, upon request by OWNER, provide written evidence satisfactory to OWNER, including but not limited to cancelled checks, paid invoices, releases, and such other documentation as OWNER may require, substantiating

CONTRACTOR’S claims of CONTRACTOR against OWNER. Payment pursuant to this Paragraph shall be subject to all the terms and conditions of, and procedures for, payment set forth in this Agreement.

16. INTEREST OF MEMBERS, OFFICERS, EMPLOYEES OF A PUBLIC

BODY, MEMBERS OF LOCAL GOVERNING BODY, OR OTHER PUBLIC
OFFICIALS. No member, officer, or employee of the CITY or its designees or agents, no member of the governing body of the localities who exercises any functions or responsibilities with respect to the program during his tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement.

17. PROHIBITION OF KICKBACKS. The CONTRACTOR hereby attests that it nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest has not in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm, or person to submit a collusive or a sham bid or to fix any overhead or profit or cost element of the bid price or prices in connection with this CONTRACT agreement. Furthermore, both the OWNER and the CONTRACTOR agree that no part of the funds provided under this agreement shall be used in payment of any bonus or commission for the purpose of obtaining any other benefit to the OWNER or CONTRACTOR or its officers, partners, owners, agents, representatives, employees, or parties in interest.

18. INDEPENDENT CONTRACTOR: Parties intend that CONTRACTOR, in performing WORK, shall act as an independent contractor and shall have control of his work and the manner in which it is performed. CONTRACTOR shall be free to contract for similar services to be performed for others while under this contract with OWNER and CITY, provided no conflict of interest is created. CONTRACTOR is not to be considered an agent or employee of CITY. CONTRACTOR agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shall be solely liable and responsible to pay such taxes and other obligations, including, but not limited to, state and federal income and FICA taxes.

CONTRACTOR agrees to indemnify and hold CITY harmless from any liability which it may incur to the United States or to the State of California as a consequence of CONTRACTOR’S failure to pay, when due, all such taxes and obligations. In case CITY is audited for compliance regarding any withholding or other applicable taxes, CONTRACTOR agrees to furnish CITY with proof of payment of taxes on these earnings.

19. NOTICES. Any notice or communication required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page,

and given either personally, by registered or certified mail, postage prepaid, by a commercial courier service, and/or via email to the email address provided herein.

THE PARTIES HAVE READ THE FOREGOING AND UNDERSTAND AND AGREE TO EACH AND EVERY PROVISION BY THEIR SIGNATURES BELOW.

City of Arcata
By:____________________
Print Name:_______________________
City Manager
Date: ____________________
Owner
By:____________________
Print Name:______________________________
Owner
Date: ____________________
Contractor
By:____________________
Print Name:______________________________
Title: ______________________________
Date: ____________________
CA Contractor’s License #

EXHIBIT A

SCOPE OF WORK

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: David Loya, Director of Community Development
PREPARER: Mads Odom, Administrative Specialist
DATE: December 17, 2025
TITLE: Approve Amendment No. 3 to the Professional Services Agreement with AP Triton, LLC for Providing a Community Risk Assessment and Standards of Cover Study Analysis for the Arcata Fire Protection District, Increasing the Contract Price by $1,300.

RECOMMENDATION:

It is recommended that the Council approve Amendment No. 3 and increase the AP Triton contract price by a total of $1,300, from $109,123 to $110,423.

INTRODUCTION:

The City, the Arcata Fire District (the District), and Cal Poly Humboldt (CalPoly) jointly funded the Standards of Coverage Report (the “Report”) as a collaborative effort to address the District’s capacity to provide service under growing development pressures. The City’s recently adopted General Plan 2045 and the University’s Cal Poly designation will result in larger multi-family and mixed-use structures than what have historically been built in the District’s service area. It is critical for the District to plan for capacity to meet future challenges. It is equally critical for local jurisdictions, the County, and the University to continue to partner with the District to ensure fire and emergency services continue to meet the community need.

BACKGROUND:

The State is experiencing a housing crisis. To address the housing crisis impact in Arcata, the City prepared and adopted a General Plan and zoning that allows for higher-density infill development concentrated in certain areas. This rezone was mandated by the State in the City’s 6th Cycle Housing Element (Implementation Measure 20). The General Plan and updated zoning adopted in late 2024 satisfied the mandatory rezone and allows buildings up to seven stories in some parts of the Gateway Area.

The District raised concerns during the General Plan engagement process about their capacity to adequately serve mid-rise buildings and a larger population, which will result in higher call volume.

Concurrent with the General Plan planning process, the University was in the planning phase for a student housing project on the former Craftsman’s Mall property. The Hinarr Hu Moulik project, which will be occupied this Fall, was the first seven-story, mixed-use, residential project proposed in Arcata. The District had similar concerns about this project.

The City, District and University committed to partnering on solutions. The Standards of Coverage Report was jointly funded to support planning for the District to address the future housing needs in its service area. The City will likely have mid-rises proposed in the Gateway Area and elsewhere over the next 20-30 years. The University continues to build larger format buildings with their campus plan. And the County has plans for larger scale buildings in the McKinleyville Town Center Master Plan. In addition, the District provides mutual aid to Humboldt Bay Fire, which means planning should consider the City of Eureka’s future development and existing larger buildings downtown.

The District will use the Report to help identify funding sources and to start a conversation with the community about the level of service that is acceptable.

DISCUSSION:

The community risk assessment and standards of cover study analysis have been completed by AP Triton and the full approved contract price has been used. The contract amendment is needed because the contract amount is higher than the threshold. The city elected to implement Task 7-D, “Optional In-Person Final Presentation” at a City Council meeting. However, due to disruption of the scheduled meeting which prevented the presentation from taking place, the Consultant had to attend a second meeting to deliver the presentation. Amendment No. 3 will allow the City, the District, and CalPoly to reimburse the consultant.

ENVIRONMENTAL REVIEW (CEQA):

Not a project pursuant to CEQA.

BUDGET/FISCAL IMPACT:

The City, the District, and CalPoly are sharing the cost of the plan. The City’s contract amount increase will come out of the General Fund.

RECOMMENDED COUNCIL ACTION:

Motion to approve Amendment No. 3 and increase the AP Triton contract price by a total of $1,300, from $109,123 to $110,423. Consent Calendar vote.

ATTACHMENTS:

A. AP Triton Amendment No. 3

AMENDMENT NO. 3

TO CITY OF ARCATA PROFESSIONAL SERVICES AGREEMENT WITH

AP TRITON, LLC FOR PROVIDING A COMMUNITY RISK ASSESSMENT AND

STANDARDS OF COVER ANALYSIS FOR THE ARCATA FIRE PROTECTION DISTRICT This is an Amendment to that certain Professional Services Agreement between the City of Arcata (hereinafter referred to as “City”), a municipal corporation, and AP Triton, LLC, a limited liability company (hereinafter referred to as “Consultant”), executed by the City on January 30, 2024, amended on January 1, 2025, July 1, 2025, and having Purchase Order number 45677 (“Agreement”).

This Amendment No. 1 to said Agreement is effective as of , 2025.

NOW THEREFORE in consideration of the mutual covenants, conditions and agreements herein to be performed, the parties agree as follows:

1. Ratification of Agreement. The terms and conditions of the Agreement, including all exhibits and attachments, are ratified in their entirety except to the extent inconsistent with the terms and provisions of this Amendment. In the event of such inconsistency, this Amendment shall control.

2. Scope of Services. The City elected to implement Task 7-D, “Optional In-Person Final Presentation” at a City Council meeting. However, a due to disruption of the scheduled meeting which prevented the presentation from taking place, the Consultant had to attend a second meeting to deliver the presentation.

3. Compensation. The City shall pay Consultant for the additional services described herein at a rate of $1,300. The previous contract price was $109,123; the revised total contract price is not to exceed $110,423.00.

IN WITNESS WHEREOF, the persons executing this Amendment warrant and represent they have the authority to execute and bind their respective party to the performance of its obligations hereunder.

AP TRITON, LLC
By: Date: _____________________
Kurt Latipow
Chief Executive Officer

CITY OF ARCATA
By: Date: _____________________
Merritt Perry
City Manager
Insurance and procurement reviewed:
______________________________ Date: _____________________ Danielle Allred
Contracts and Special Projects Manager

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Merritt Perry, City Manager
PREPARER: Danielle Allred, Contracts & Special Projects Manager DATE: December 17, 2025
TITLE: Adopt Resolution No. 256-23, Authorizing the Adoption of the Humboldt Operational Area Hazard Mitigation Plan 2025 Update; and Approve Necessary and Associated Related Actions. Not a Project Per CEQA.

RECOMMENDATION:

It is recommended that the Council:
1) Adopt Resolution No. 256-23, authorizing the adoption of the Humboldt Operational Area Hazard Mitigation Plan 2025 Update;
2) Authorize staff to make non-policy related changes to the plan, if requested per FEMA’s plan review; and
3) Authorize staff to submit applications to Hazard Mitigation Assistance programs to secure funds to implement projects identified in the plan.

INTRODUCTION:

In December 2024, the City of Arcata joined the County of Humboldt and a coalition of cities, tribes, and special districts within Humboldt County to develop an updated multi-jurisdictional hazard mitigation plan to reduce risks from natural disasters and to comply with the Disaster Mitigation Act (DMA). Having an adopted, current, local hazard mitigation plan is a prerequisite for jurisdictions to be eligible to receive certain Federal Emergency Management Agency (FEMA) assistance available under the Robert T. Stafford Act, such as grant programming for mitigation actions.

BACKGROUND:

The first multi-jurisdictional Humboldt County Hazard Mitigation Plan was adopted by the City of Arcata, along with the County and other local planning partners in 2008. Subsequent planning processes to update and maintain the plan have recurred, with previous plan updates adopted in 2014 and 2020.

DISCUSSION:

The local hazard mitigation planning process involves assessing the type, potential severity, and probability of natural hazards that can affect the community. Partners within the multi-jurisdictional planning coalition set clear goals and objectives, develop long- and short-term strategies, and identify appropriate actions to reduce or alleviate injury, property damage, and impacts to the local environment and economy that can result from a natural disaster.

The planning process also involves assessing the risks from natural hazards to community lifelines, such as communications, transportation, water systems, energy supplies, health and medical capabilities, safety and security services, and food, hydration and shelter capacities. Planning partner jurisdictions use that assessment to develop strategies and actions to help protect and fortify those community lifelines.

The City’s jurisdictional annex within the plan includes an action plan consisting of recommended actions aimed at reducing hazard risks, which was developed through the risk assessment process and informed by public engagement. Once the Humboldt Operational Area Hazard Mitigation Plan 2025 has been adopted by the City Council and fully approved by FEMA, the City will be eligible to pursue hazard mitigation assistance grant funding to support the City’s action plan. Emergency Preparedness resources are available on the City’s website at https://www.cityofarcata.org/241/Emergency-Preparedness.

FEMA/CalOES has been an essential funding source for the City to advance resiliency efforts and hazard mitigation projects. In the past five years the City has received FEMA/CalOES funds to purchase generators and fuel tanks to support emergency response, replacement of old waterline pipes and plan for levee augmentation around the Arcata Wastewater Treatment Facility.

Additionally, the City recently submitted a grant application to the CalOES Hazard Mitigation Program to advance a comprehensive flood control and restoration project along Janes Creek in the West End Road area.

ENVIRONMENTAL REVIEW (CEQA):

Adoption of the Hazard Mitigation Plan is not a project pursuant to CEQA since it is not an action that has the potential to affect the environment either directly or indirectly. This action is an administrative function resulting in a planning document to assist with hazard planning.

BUDGET/FISCAL IMPACT:

The budget will not be directly impacted from this specific action. Adoption of the Humboldt Operational Area Hazard Mitigation Plan 2025 Update and subsequent FEMA approval may have a net positive financial impact on the City because it will be eligible to apply for specific types of FEMA grants.

RECOMMENDED COUNCIL ACTION:

It is recommended that the Council:
1) Adopt Resolution No. 256-23, authorizing the adoption of the Humboldt Operational Area Hazard Mitigation Plan 2025 Update;
2) Authorize staff to make non-policy related changes to the plan, if requested per FEMA’s plan review; and
3) Authorize staff to submit applications to Hazard Mitigation Assistance programs to secure funds to implement projects identified in the plan.

Consent Calendar vote.

ATTACHMENTS:

A. Resolution No. 256-23
B. City of Arcata’s HMP Jurisdictional Annex

RESOLUTION NO. 256-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCATA

AUTHORIZING THE ADOPTION OF THE HUMBOLDT OPERATIONAL AREA HAZARD MITIGATION PLAN 2025 UPDATE
WHEREAS, the City Council recognizes the threat that natural hazards pose to people, property, the environment, and the economy in Humboldt County; and WHEREAS, a coalition of Humboldt County governments, including the local county, cities, tribes, and special districts with like planning objectives has completed a planning process that included public engagement, assessment of risk and vulnerability to the impacts of natural hazards, and development of mitigation strategies consistent with a set of uniform goals and objectives; and
WHEREAS, the City of Arcata has collaboratively prepared an update to its multihazard mitigation plan, hereby known as the Humboldt Operational Area Hazard Mitigation Plan 2025, in accordance with federal laws, including: the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended; the National Flood Insurance Act of 1968, as amended; and the National Dam Safety Program Act, as amended; and WHEREAS, the Humboldt Operational Area Hazard Mitigation Plan 2025 identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in Humboldt County from the impacts of future hazards and disasters; and WHEREAS, adoption by the City Council demonstrates its commitment to hazard mitigation and achieving the goals outlined in the Humboldt County, CA Multi-Jurisdictional Hazard Mitigation Plan 2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arcata:

1. Adopts in its entirety the Humboldt Operational Area Hazard Mitigation Plan 2025.

While content related to City of Arcata may require revisions to meet the plan approval requirements, changes occurring after adoption will not require City Council to re-adopt any further iterations of this plan update.

2. Will use the adopted and approved portions of the plan to guide pre- and post-disaster mitigation of the natural hazards identified.

3. Will coordinate the strategies identified in the plan with other planning programs and mechanisms under its jurisdictional authority.

This resolution shall be effective upon its adoption.

DATED: December 17, 2025
ATTEST: APPROVED:

City Clerk, City of Arcata Mayor, City of Arcata
CLERK’S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-23, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, State of California, held on the ___ day of ____, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

City Clerk, City of Arcata

CITY OF ARCATA ANNEX
58 2. City of Arcata Annex
This section presents the jurisdictional annex for the City of Arcata. The jurisdiction’s governing body passed a formal resolution to participate in this multi-jurisdictional hazard mitigation plan update. The City of Arcata identified changes in priorities which reflect a broader approach to mitigation action development. This plan update had an increased emphasis on actions aimed at protecting life, in addition to property and critical infrastructure. For example, Arcata’s updated action plan includes mitigation activities that benefit multiple populations in the community, such as implementing accessibility improvements at dedicated emergency shelters, developing programs that support the resilience of vulnerable communities, enhancing early warning systems, conducting community drills and improving tsunami evacuation planning.

2.1. Planning Process

2.1.1. Contact Information
A key part of hazard mitigation planning is engaging the whole community. This plan was developed by planning consultant IEM, with input from the participating jurisdictions, including the City of Arcata, the stakeholders and the public. The City of Arcata was represented during the planning process by the following individuals listed in Table 22.

Table 22: City of Arcata Points of Contact
Name Job Title Jurisdiction/Agency Preferred Contact Info (Email and/or Phone)
Danielle Allred Contracts & Special
Projects Manager
City of Arcata [email protected]
707-825-2101
Merritt Perry City Manager City of Arcata [email protected] Tabatha Miller Assistant City
Manager
City of Arcata (707) 825-2120
[email protected]
Emily Sinkhorn Director of
Environmental
Services
City of Arcata (707) 825-2163
[email protected]
Doug Culbert Deputy Director –
Streets-Utilities
City of Arcata (707) 825-2166
[email protected]
Netra Khatri City Engineer City of Arcata (707) 825-2173 [email protected]

CITY OF ARCATA ANNEX
59 Name Job Title Jurisdiction/Agency Preferred Contact Info (Email and/or Phone)
David Caisse Assistant City
Engineer
City of Arcata (707) 825-2175
[email protected]

2.1.2. Stakeholder Engagement
Stakeholders, including local and regional agencies, neighboring communities, representatives of businesses and academia, private organizations, nonprofit organizations and communitybased organizations that work directly with and/or provide support to underserved communities and vulnerable populations, were invited to be involved in the planning process.

Stakeholders were invited to the stakeholder meetings through emails, calendar invites and phone calls. Additionally, they were encouraged to complete and share a public survey to gather more information. Lastly, all stakeholders were provided the opportunity to review the draft plan and provide feedback.

Table 23: Stakeholders Invited to Participate
Name Job Title Agency or
Organization
Preferred Contact Info
(Email and/or Phone)
Stakeholder Type
Michiko
Mares
General
Manager
Humboldt
Bay
Municipal
Water District
[email protected] 1. Local and
regional agencies
involved in hazard
mitigation activities
Chris
Emmons
Fire Chief Arcata Fire
Protection
District
cemmons@arcatafire.
org

2. Agencies that
have the authority
to regulate
development
Amos Pole Director of
Emergency
Management
Yurok Tribe [email protected]
.us

3. Neighboring
communities,
including special
districts
Arcata Main
Street
arcatamainstreet@gm
ail.com

4. Representatives
of businesses,
academia and
other private
organizations
Simon
Knopf
Disaster
Program
Manager
American Red
Cross –
Northern CA
simon.knopf@redcros
s.org

5. Representatives
of nonprofit
organizations,

CITY OF ARCATA ANNEX
60 Name Job Title Agency or
Organization
Preferred Contact Info
(Email and/or Phone)
Stakeholder Type
Coastal
Region
including
community-based
organizations

2.1.3. Public Outreach
Continued public involvement was imperative to the overall success of the plan’s implementation. The update process provided an opportunity to solicit participation from new and existing stakeholders, publicize mitigation success stories and seek additional public comment. The plan’s maintenance and update will include continued public and stakeholder involvement and input through attendance at designated committee meetings, web postings, press releases to local media and public hearings. Figure 5 illustrates how the public was encouraged to participate in the survey. The City of Arcata utilized a variety of communications channels that are free and easily accessible such as Facebook and Instagram.

Figure 5: Public Outreach Methods
Public feedback was incorporated into the City of Arcata’s risk assessment, as appropriate and the list of ideas which the city reviewed at the Mitigation Action Workshop for inclusion in the list of mitigation actions for this plan update. In particular, residents of the City of Arcata were concerned about the vulnerability of infrastructure in the city and housing. In terms of infrastructure, they felt that the community’s infrastructure was not very well prepared for the impacts of climate change. They recommended actions to update infrastructure, such as

CITY OF ARCATA ANNEX
61 bridges, roads, power infrastructure and the water supply. These suggestions were integrated into the city’s chosen mitigation actions.

2.1.3.1.VULNERABLE POPULATION OUTREACH
Some Arcata residents may be disproportionately affected by natural hazard events for reasons other than proximity to high-risk areas. Vulnerable and underserved residents in Arcata may have less access to information and resources to help mitigate risk and increase preparedness for emergencies. To better understand the risks and vulnerabilities the city residents face, this planning update developed a bilingual public survey that collectively identified ways to support, enhance and broaden capacity and resilience at the individual and social network level. Figure 6 displays how the city advertised the survey specifically to vulnerable populations. Some outreach methods included resources such as Nextdoor and website newsflashes, since these are more frequently used by underserved populations, such as seniors. In addition to posting information about the HMP update and public input survey on the city’s website and social media platforms, the city sent the flyers and requested they be posted at: Arcata House Partnership, a homeless services nonprofit organization; mobile home park owners and applicants of the city’s Mobile Home Rehabilitation grant program; housing facilities, including low-income housing facilities; local businesses and community spaces including credit unions, grocery stores, city parks and community centers; the Potawot Health Village; and the city’s community ambassadors, who maintain a presence in the downtown area and often interact with the homeless community, also carried flyers and encouraged survey participation.

CITY OF ARCATA ANNEX
62 Figure 6: Public Outreach to Vulnerable Populations

2.1.4. Plan Integration

2.1.4.1.INTEGRATION INTO LOCAL PLANNING MECHANISMS
This section identifies where such integration is already in place and where there are opportunities for further integration in the future. The successful implementation of this plan will require constant and vigilant review of existing plans and programs for coordination and multi-objective opportunities that promote a safe, sustainable community. Existing planning mechanisms into which this plan has been integrated are listed in Table 24.

Table 24: Previous Plan Integration for the City of Arcata Plan Name Description
General Plan The Public Safety Element of the General Plan states that it addresses “the protection of life and property from natural hazards” and lists all the hazards identified in the last HMP; it further states how those hazards may be intensified by
climate change.

CITY OF ARCATA ANNEX
63 Plan Name Description
Emergency Operations Plan The Emergency Operations Plan (EOP) specifically addresses all the natural hazards identified in the last hazard mitigation plan and incorporates the hazard annexes directly from the HMP as appendices to the EOP.

Forest Management Plan The Forest Management Plan Draft Update (2020) acknowledges increased risks of wildfire ignition from lower fuel moisture levels and increased human interaction in the forest, including recreational use, illegal camping and residential development in the Wildland-Urban Interface. The plan also addresses forest management practice techniques that improve forest resilience against wildfire.

The plan must also identify the local planning mechanisms where the updated hazard mitigation information and actions may be integrated in the future. The plan must describe each participant’s process for integrating information from the mitigation strategy into their identified planning mechanisms. Table 25 displays how each community will integrate the hazard mitigation plan into other planning mechanisms in the future.

Table 25: Future Types of Plan Integration for the City of Arcata Type of Plan Integration Method
Economic Strategic
Development Plan Update
The new HMP can be integrated into the updated Economic Strategic Development Plan by informing desirable
development trends and areas of avoidance.

Emergency Operations Plan
Update
Information from the new HMP can be re-integrated into the next Emergency Operations Plan update with more current hazards exposure information and recommended plans of
action.

Capital Improvement
Program (CIP) Adaptation
Plan
The updated HMP can inform the CIP Adaptation Plan by
pairing priority action items with planned CIP projects.

2.2. Risk Assessment
This plan must develop a comprehensive risk assessment to systematically identify the specific hazards and vulnerabilities that are of the most concern for each jurisdiction. For further information about these hazards, including extent, please refer to Volume 1 of this HMP.

CITY OF ARCATA ANNEX
64 Table 26: City of Arcata Hazards
Type of Hazard Event Jurisdiction Impact?
(Yes/No)
If Not, What Is the Rationale for
Omitting Hazard?
Dam Failure Yes N/A
Drought Yes N/A
Earthquake Yes N/A
Extreme Cold Yes N/A
Extreme Heat No Historically, the City of Arcata has not experienced extreme heat due to the
coastal cooling effect of Arcata Bay.

Flooding Yes N/A
Landslide Yes N/A
Tsunami Yes N/A
Wildfire Yes N/A
Wind Yes N/A
Winter Weather  Yes N/A
Table 27: City of Arcata Risk Assessment
Type of Hazard
Event
Probability of
Future
Occurrence
People
Impact
Property
Impact
Economy
Impact
Category
Dam Failure Low High High High Medium
Drought High Medium Medium Medium High
Earthquake High High High High High
Extreme Cold High Low Medium Low Medium
Flooding High Medium Medium Medium High
Landslide High Medium Low High High
Tsunami  Medium High High High High
Wildfire High Low Medium Medium Medium
Wind High High High Medium High
Winter Weather  High High High Medium High
Note: The process used to assign risk rankings is described in Volume 1.

CITY OF ARCATA ANNEX
65 2.2.1. Historical Events and Impacts
The following section lists past occurrences of natural hazards for which specific impacts and damages were recorded in the City of Arcata. Other hazard events that broadly affected the entire planning area, including the City of Arcata, are listed in the risk assessments in Volume 1.

2.2.1.1.HISTORICAL EVENTS
Table 28 presents a summary of the storm events that have occurred in the City of Arcata between Nov. 1, 2019 to Dec. 31, 2024 from the National Centers for Environmental Information (NCEI).

Table 28: NCEI Storm Event Database for the City of Arcata (2019–2024) Location Date Event Type Deaths Injuries Property
Damage
Crop
Damage
Arcata Airport 5/8/2022 Hail 0 0 $5,000.00 $0
The NCEI database does not always capture localized hazard data. To address this gap, the City of Arcata has documented additional significant events, with their impacts detailed below.

DAM FAILURE
• No events have occurred for this hazard.

DROUGHT
• January–March, 2022: Increase in Cyanobacteria in local rivers, causing danger to children and dogs.
• May–October, 2021: Local fishing industry restricted/impacted.

EARTHQUAKE
• Dec. 5, 2024: Business interruption.
• Dec. 20, 2022: Water tank #4 displacement and leak. Cracks on slab/tiles in Arcata Community Center. Leak in the roof of Phillips House Museum.

EXTREME COLD
• December, 2024–January, 2025: Residents with insecure housing, outdoor plants and animals at risk. No reported damage.
• January–March, 2024: Residents with insecure housing, outdoor plants and animals at risk.

No reported damage.

CITY OF ARCATA ANNEX
66 • November, 2023: Residents with insecure housing, outdoor plants and animals at risk. No reported damage.
• February–March, 2023: Residents with insecure housing, outdoor plants and animals at risk. No reported damage.

FLOODING
• Jan. 13, 2024: Business interruption and structural damage. High flows from inflow and infiltration at the wastewater treatment plant. Many roadways were unpassable.

Agricultural lands were inundated with water.
• December, 2022-February, 2023: Business interruption and structural damage. High flows from inflow and infiltration at the Wastewater Treatment Plant (WWTP). Many roadways were unpassable. Agricultural lands were inundated with water. • October–December, 2021: Business interruption and structural damage. High flows from inflow and infiltration at WWTP. Many roadways were unpassable. Agricultural lands were inundated with water.
• January–February, 2019: Business interruption and structural damage. High flows from inflow and infiltration at WWTP. Many roadways unpassable. Agricultural lands inundated with water.

Figure 7: Locations of Flooded Areas in Arcata

CITY OF ARCATA ANNEX
67

CITY OF ARCATA ANNEX
68 Figure 8: Photos of Flooding Sites across Arcata

LANDSLIDE
• January–March, 2024: Isolation from main highways (101 and 299) being unpassable. Heavy sediment loads flowing into waterways.
• Jan. 6, 2023: Isolation from Highway 101 at Last Chance Grade being unpassable. Heavy sediment loads flowing into waterways.

CITY OF ARCATA ANNEX
69 • Jan. 2, 2023: Isolation from Highway 299 being unpassable. Heavy sediment loads flowing into waterways.
• Jan. 14, 2021: Isolation from Highway 299 being unpassable. Heavy sediment loads flowing into waterways.
• Feb. 25, 2019: Isolation from Highway 299 being unpassable. Heavy sediment loads flowing into waterways.

TSUNAMI
• Dec. 5, 2024: Business interruption from tsunami warning.

WILDFIRE
• August–November, 2020: Public safety power shutoff events with extended power outages.

Business interruption. Food spoilage.
• July–August, 2018: Public safety power shutoff events with extended power outages.

Business interruption. Food spoilage.

WIND
• November–December, 2024: Power outages. Downed trees on multiple roadways. Some roofs damaged.

WINTER WEATHER
• Jan. 13, 2024: Power outages. Unsafe road conditions, leading to accidents and delays in travel.
• December, 2022–February, 2023: Power outages. Unsafe road conditions, leading to accidents and delays in travel.
• November–December, 2021: Power outages. Unsafe road conditions, leading to accidents and delays in travel.
• January–February, 2019: Power outages. Unsafe road conditions, leading to accidents and delays in travel.

2.2.2. Jurisdiction-Specific Vulnerabilities
This section provides information on a few key vulnerabilities for the jurisdiction.

CITY OF ARCATA ANNEX
70 Table 29: City of Arcata Vulnerabilities
Hazard Vulnerabilities and Impacts
Dam Failure Vulnerabilities: Significant portions of Arcata are located in the inundation zone from the R.W. Matthews Dam, including critical transportation infrastructure and individuals living near the Mad River.

The City of Arcata is located just south of the Mad River, which the R.W. Matthews Dam dams.

Impacts: A dam failure would impact people, particularly underserved populations whose housing might not be adequate; structures, such as the city’s wastewater treatment plant and Corporation Yard, additional critical water/wastewater infrastructure, multiple schools and Mad River Community Hospital. A dam breach could inundate portions of Boyd Road and the Mad River Parkway.

Drought  Vulnerabilities: Low water supply and/or restrictive water conservation measures could limit the city’s potable water infrastructure and firefighting ability. The entire population is vulnerable to low water supply.

Impacts: The City of Arcata is located between the Mad River to the North and Arcata Bay to the South. A drought would have serious implications on both of these bodies of water and, in turn, Arcata.

These impacts include mandatory or voluntary/encouraged water restrictions, putting strain on the residents of Arcata. Agriculture and fishing industries could be seriously impacted by limited water supplies. Other capabilities could be diminished, such as water for firefighting and cultural practices and resources, particularly for the over 500 Indigenous residents of Arcata who rely on fishing. Boating and swimming might face the risk of exposure to Cyanobacteria.

CITY OF ARCATA ANNEX
71 Hazard Vulnerabilities and Impacts
Earthquake  Vulnerabilities: The entire population, structures and critical infrastructure in Arcata are vulnerable to an earthquake from the Cascadia Subduction Zone. The city is situated near multiple active faults that could produce a major earthquake. Even with modern seismic building codes, structures, infrastructure and people in Arcata are vulnerable to major earthquakes.

Impacts: In all four of the HAZUS earthquake scenarios run for this hazard mitigation plan, the City of Arcata suffered tens to hundreds of millions of dollars in damage. The impacts from these earthquakes include the following: people could suffer severe injuries or deaths.

The entire 19,000+ population could be impacted, including visitors and students. Depending on the extent of the event, these impacts could be exacerbated by limited access to medical facilities. Historic buildings not seismically retrofitted could be seriously damaged.

Critical infrastructure (e.g., water tanks) could stop functioning.

Roadways could be damaged, limiting the effectiveness of emergency response. Power outages could lead to the loss of food resources and interruptions to communications and the economy. Fires and/or gas leaks could impact people and property.

Extreme Cold Vulnerabilities: The unhoused population is vulnerable to extreme cold.

Critical infrastructure such as the city’s water system could be disrupted. Other structures and infrastructure is unlikely to be at risk.

Impacts: People, especially those without homes to shelter in, are at risk of exposure and potentially death (30% of Arcata live in poverty and could find it difficult to afford heat during extreme cold.

Agricultural damage from cold snaps can occur, and structural damage, such as from frozen pipes could occur.

CITY OF ARCATA ANNEX
72 Hazard Vulnerabilities and Impacts
Flooding  Vulnerabilities: According to FEMA FIRM maps, the City of Arcata is primarily vulnerable to flooding in its southern section near Arcata Bay; along Jane’s Creek, which bisects the city; and in its northern side near the Mad River. Populations and infrastructure in those areas are most vulnerable to flooding. Additionally, particularly vulnerable populations include people with disabilities (approximately 9% of Arcadia’s population), low-income populations, and the unhoused who often camp near creeks and the bay which may flood.

Impacts: People may be injured or killed. Businesses and homes could face significant flooding. Infrastructure could be overwhelmed. For instance, the wastewater treatment plant could face high inflow and infiltration. Roadways can become impassable, isolating residents, impacting businesses and impeding emergency access. Agriculture fields can be inundated. Erosion could impact natural resources and put roads and structures at risk.

Landslide Vulnerabilities: The east side of Arcata is most vulnerable to landslides in the city. West of Highway 101 is more sloped, particularly around Arcata Community Forest. The infrastructure and people on this side of the City are most vulnerable to landslides.

Impacts: Damaged roadways, like Highway 101, might be impassable, isolating residents, interrupting business because of a limited supply chain and impeding emergency access. Large sediment deposits into rivers and streams, like Jolly Giant Creek and Gannon Slough, can impact natural resources and the fishing industry. Conditions could be dangerous for people in residences and vehicles. Facilities like the Humboldt Senior Resource Center and California State Polytechnic University are at risk of impacts.

CITY OF ARCATA ANNEX
73 Hazard Vulnerabilities and Impacts
Tsunami  Vulnerabilities: The City of Arcata is vulnerable to tsunamis, particularly in the southern side of the City close to Arcata Bay. Homes, residents and critical infrastructure close to Arcata Bay are vulnerable to flooding and wave action from a tsunami.

Impacts: People in the tsunami hazard zone, especially vulnerable populations with limited mobility or lack of transportation may be injured or killed. Pets and livestock are also at risk and can be difficult to evacuate. Roadways, including South G St., Samoa Blvd., and Highway 101, may be impacted by tsunami and evacuation orders, causing bottlenecks and traffic backups, which can hinder emergency response. Critical facilities in the hazard zone include the Arcata Ambulance Services, the city’s water/wastewater treatment infrastructure and its corporation yard, which includes heavy equipment and a large portion of the city’s fleet.

Wildfire Vulnerabilities: While the City of Arcata does not have a high level of vulnerability to wildfire, the eastern side of the city has a higher vulnerability than the western side. The area west of Highway 101 is rated as having moderate severity to wildfire according to CAL FIRE.

The homes, businesses, people and infrastructure on this side of Arcata are at a higher vulnerability than other sections of the city. The U.S.

Forest Service has identified approximately 70 percent of the City as a wildland–urban interface (WUI), which is the area where structures and other human development meet or intermingle with undeveloped wildland or vegetative fuels.

Impacts: Smoke and poor air quality can affect people and agriculture (crops). Residents in the WUI abutting the Arcata Community Forest are at higher risk. However, redwood forests have high humidity, reducing the risk of wildfire. Wildfires in surrounding regions could impact transportation (such as road closures).

Wind Vulnerabilities: The entire community is located in Wind Zone I which could experience winds up to 130 mph. All people, property and infrastructure is vulnerable to wind. Transportation routes are vulnerable to disruption due to downed trees and power lines.

Infrastructure and facilities that do not have backup power supplies are vulnerable.

Impacts: Downed power lines can lead to power outages and the loss of heat, food and economic activity. Downed trees can threaten structures and block roadways, causing transportation issues and hindering emergency response. They also pose a risk to people (life and limb).

CITY OF ARCATA ANNEX
74 Hazard Vulnerabilities and Impacts
Winter Weather Vulnerabilities: The unhoused population is a highly vulnerable to winter weather from both the cold and the potential for large amounts of snow. The elderly are at elevated vulnerability as well. Critical infrastructure such as the city’s water system could be disrupted.

Trees, power lines and roads are vulnerable.

Impacts: Closed roadways can affect transportation, and there is greater potential for auto accidents. People, especially vulnerable and unhoused populations, are particularly vulnerable. Downed trees can damage transportation infrastructure and critical facilities. Economic activity might decline when it is challenging for people to go places or be outside.

2.2.2.1.DEVELOPMENT CHANGES
Table 30 summarizes development trends in the City of Arcata since the preparation of the previous hazard mitigation plan, as well as expected future development trends.

Table 30: Recent and Expected Future Development Trends Type of
Development Recent Development Future Development
Overall Vulnerability
(Increased, Decreased,
No Change)
Residential (1) Craftsman’s Mall –
Student Housing
Project (940 beds)
(2) City’s WWTP
Upgrade
Gateway Project (1) Potential increase
due to denser
development
(2) Decreased
vulnerability due to
increased operability
Commercial Cannabis farms
declining and small
business closures
during and following
COVID pandemic
Nordic Aquafarms No change
Industrial Humboldt State
University became
California State
Polytechnic University,
Humboldt
Offshore Wind Farm No change

CITY OF ARCATA ANNEX
75 2.3. Capability Assessment
Local mitigation capabilities are essential for reducing the impact of hazards on communities.

Local authorities can effectively mitigate hazards by leveraging existing authorities, policies, programs and resources. The City of Arcata performed an assessment of its existing capabilities for implementing hazard mitigation actions. The capability assessment is evaluated upon a multifaceted approach including the following:
• Planning and Regulatory capabilities
• Administrative and Technical capabilities
• Financial capabilities
• Education and Outreach capabilities

2.3.1. Planning and Regulatory Capabilities
Table 31 and Table 32 summarize the City of Arcata’s planning and regulatory capabilities, including plans, policies, codes and ordinances that prevent and reduce the impacts of hazards.

Table 31: Plans
Plans
Does the Plan
Address
Hazards? (Y/N)
How Can the Plan Be Used
to Implement Mitigation
Actions?
When Was It Last
Updated? When Will It
Next Be Updated?
General Plan Yes Consider hazard exposures
in development planning
Last Update: 07/2024
Next Update: 07/2045
Recovery Plan N/A N/A N/A
Capital
Improvement
Plan
Yes By prioritizing projects that
address multiple hazards
and seeking FEMA funding
Last Update: 07/2023
Next Update: 06/2028
Climate Change
Adaptation Plan
No Pair Implementation Plan
measures in the Climate
Action Plan that help
mitigate hazards
N/A
Community
Wildfire
Protection Plan
No N/A N/A
Economic
Development
Plan
No Consider impacts of natural
hazards on economic
opportunities in the region
Last Update: 2010
Next Update: 2026

CITY OF ARCATA ANNEX
76 Plans
Does the Plan
Address
Hazards? (Y/N)
How Can the Plan Be Used
to Implement Mitigation
Actions?
When Was It Last
Updated? When Will It
Next Be Updated?
Land Use Plan Yes Consider the potential
impacts of natural hazards
on suitability/safety of
various land uses in a given
area
Last Update: 02/2022
Next Update: 02/2042
Local Emergency
Operations Plan
Yes Consider how natural
hazards could both trigger
the need for EOP
implementation and how
implementation of the EOP
could be disrupted/impacted
by natural hazard events
Last Update: 01/2021
Next Update: 01/2026
Stormwater
Management
Plan
Yes Consideration of seismic
hazards are included, but
consideration of the
potential impact of other
natural hazards could be
incorporated as well
Last Update: 02/2013
Next Update: 02/2026
Transportation
Plan
No N/A N/A
Substantial
Damage Plan
No N/A N/A
Debris
Management
Plan
No N/A N/A
Forest
Management
Plan
Yes Inform and support wildfire
risk reduction strategies
Last Update: 12/1994
Next Update: 12/2026

CITY OF ARCATA ANNEX
77 Table 32: Regulations and Ordinances
Regulation or
Ordinance
Does This
Effectively Reduce
Hazard Impacts?
Is It Adequately
Administered and
Enforced?
When Was It Last
Updated? When Will It
Next Be Updated?
Building Code Yes Yes Last Update: 01/2023
Next Update: 01/2026
Flood Insurance
Rate Maps
Yes Yes Last Update: 06/2017
Next Update: Unknown
Floodplain
Ordinance
Yes Yes Last Update: 07/2017
Next Update: 07/2027
Subdivision
Ordinance
Yes Yes Last Update: 10/2008
Next Update: 07/2026
Zoning Ordinance Yes Yes Last Update: 09/2023
Next Update: 07/2026
Natural Hazard
Specific Ordinance
No N/A N/A
Acquisition of Land
for Open Space and
Public Recreation
Use
No N/A N/A
Prohibition of
Building in At-Risk
Areas
No N/A N/A

2.3.2. Administrative and Technical Capabilities
Table 33 and Table 34 summarize the City of Arcata’s administrative and technical capabilities, including the staff and their respective skills and the available tools to support mitigation actions.

Table 33: Administrative Capabilities
Administrative
Capability
Status
(Non-Vacant,
Vacant)
Is Staffing
Adequate?
Is Staff
Trained on
Hazards?
Is Coordination
Effective?
Chief Building Official Non-Vacant Yes Yes No

CITY OF ARCATA ANNEX
78 Administrative
Capability
Status
(Non-Vacant,
Vacant)
Is Staffing
Adequate?
Is Staff
Trained on
Hazards?
Is Coordination
Effective?
Grant Writer Vacant N/A N/A N/A
Civil Engineer Non-Vacant Yes Yes No
Community Planner Non-Vacant Yes No Yes
Emergency Manager Vacant N/A N/A N/A
Floodplain
Administrator
Non-Vacant No Yes No
Geographic Information
System (GIS)
Coordinator
Non-Vacant No Yes Yes
Planning Commission Non-Vacant Yes Yes Yes
Fire Safe Council Vacant N/A N/A N/A
Community Emergency
Response Team (CERT)
Non-Vacant Yes Yes Yes
Active Organizations
Active in Disaster
Vacant N/A N/A N/A
Table 34: Technical Capabilities
Technical
Capability
Utilized?
(Y/N)
How Has the Capability
Been Used to Assess or
Mitigate Risk in the Past?
How Can the Capability Be
Used to Assess or Mitigate
Risk in the Future?
Hazard Data and
Information
Yes Informing priority hazard
mitigation risk activities
Obtain and implement hazard
mitigation grant projects
GIS Yes Identification and public
education on zones at risk
of natural hazards
In the assessment of
mitigation project areas,
permitting and
implementation
Mutual Aid
Agreements
Yes By pooling resources and
providing
backup/redundant
coverage of service areas
during emergency
situations
By developing plans for
pooling resources and
providing backup/redundant
coverage of service areas to
increase systems’ resiliency

CITY OF ARCATA ANNEX
79 2.3.3. Financial Capabilities
Table 35 summarizes the City of Arcata’s financial capabilities, which refer to the resources to fund mitigation actions. Discussing the funding and financial capabilities of the city is important to determine the kinds of projects that are feasible given their cost.

Table 35: Financial Capabilities
Funding Resource Utilized?
(Y/N) What Types of Activities?
Can Be Used
to Fund
Future
Mitigation
Actions?
Structural
retrofitting,
advanced
technical
assistance?
Capital
Improvement
Project Funding
Yes Emergency water storage;
waterline retrofits to
improve resiliency; levee
improvements to protect
critical facilities; drainage
improvements to mitigate
flooding; police department
radio system upgrades to
improve emergency
response communications
Yes Yes
General Funds Yes Emergency operations
planning; CERT training for
staff; upgrading police radio
system
Yes Yes
Hazard Mitigation
Grant Program
(HMGP/404)
Yes Retrofitting and advanced
technical assistance
Yes No
Building Resilient
Infrastructure
and Communities
(BRIC)
Yes Retrofitting and advanced
technical assistance
Yes No
Flood Mitigation
Assistance (FMA)
No N/A N/A N/A
Community
Development
Block Grant
(CDBG)
Yes Housing and Community
Development
No Yes

CITY OF ARCATA ANNEX
80 Funding Resource Utilized?
(Y/N) What Types of Activities?
Can Be Used
to Fund
Future
Mitigation
Actions?
Structural
retrofitting,
advanced
technical
assistance?
Natural
Resources
Conservation
Services (NRCS)
Programs
No N/A N/A N/A
U.S. Army Corps
of Engineers
(USACE)
Programs
No N/A N/A N/A
Property, Sales,
Income or Special
Purpose Taxes
Yes Improvements and
maintenance for roadways,
parks and natural resource
restoration
No No
Stormwater
Utility Fee
Yes Stormwater management
improvements for flood
hazard mitigation
Yes Yes
Fees for Water,
Sewer, Gas or
Electric Services
Yes WWTP upgrade to improve
treatment methods and
eliminate hazards of chlorine
gas storage at a critical
facility that is vulnerable to
sea level rise, coastal
flooding, dam failure,
earthquake and tsunami;
levee improvements to
protect WWTP; water
infrastructure redundancy
projects
Yes Yes
Impact Fees from
New
Development and
Redevelopment
Yes No No No

CITY OF ARCATA ANNEX
81 Funding Resource Utilized?
(Y/N) What Types of Activities?
Can Be Used
to Fund
Future
Mitigation
Actions?
Structural
retrofitting,
advanced
technical
assistance?
General
Obligation or
Special Purpose
Bonds
Yes Long-term capital
improvement projects, like
water and wastewater
infrastructure upgrades
No No
Federal-Funded
Programs
Yes U.S. Environmental
Protection Agency
Brownfields Grant to
remove contaminated soil
from property in the coastal
zone, vulnerable to sea level
rise, coastal flooding, dam
failure and tsunami

N/A N/A
State-Funded
Programs
No N/A N/A N/A
Private Sector or
Nonprofit
Programs
Yes Emergency shelter facility
use agreements; warming
shelter provision
agreements
Yes Yes
Note: The potential to use any of the above funding types toward mitigation actions is subject to the city council’s desire and approval to do so.

2.3.4. Education and Outreach Capabilities
Table 36 summarizes the City of Arcata’s education and outreach capabilities, which refer to programs and actions that can communicate information about and encourage risk reduction.

Table 36: Education and Outreach
Education and Outreach
Capability
Used?
(Y/N)
Does It Incorporate
Hazard Mitigation? Notes
Community Newsletter(s) No N/A N/A

CITY OF ARCATA ANNEX
82 Education and Outreach
Capability
Used?
(Y/N)
Does It Incorporate
Hazard Mitigation? Notes
Hazard Awareness
Campaigns (such as
Firewise, Storm Ready,
Severe Weather Awareness
Week, School Programs)
Yes Yes The city participates in the
Great ShakeOut earthquake
drills annually.

The city holds a “Water
Week” campaign annually,
which includes water
conservation education to
reduce risk of drought.

Public Meetings/Events Yes Yes City council meetings,
committee and commission
meetings and public
information/input meetings
about city projects; city staff
share hazard mitigation
resources (e.g., local
tsunami hazard zone maps)
during public meetings, as
applicable to the meeting
agenda and content
Emergency Management
Listserv
Yes Yes The city has a link for
residents to sign up for
CodeRED emergency
alerts/notifications on the
city’s website.

Local News Yes Yes The city manager (as Public
Information Officer [PIO])
sometimes accepts
interviews from local
journalists/newscasters.

Distributing Hard Copies of
Notices (e.g., Public
Libraries, Door-to-Door
Outreach)
Yes No N/A
Insurance Disclosures/
Outreach
No N/A N/A

CITY OF ARCATA ANNEX
83 Education and Outreach
Capability
Used?
(Y/N)
Does It Incorporate
Hazard Mitigation? Notes
Organizations that
Represent, Advocate for or
Interact with Underserved
and Vulnerable
Communities
Yes Yes American Red Cross, Arcata
House Partnership, Centro
del Pueblo, Arcata
Playhouse, Comunidad
Unida del Norte de Arcata
(CUNA), Cumbre Humboldt
Social Media Yes Yes Facebook, Instagram
Weekly Press Releases Yes Yes Some press releases pertain to hazard warnings and
mitigation strategies, such as
notices about King Tides and
potential flooding.

2.3.5. Opportunities to Expand and/or Improve Capabilities The capability assessment findings were reviewed to identify opportunities to expand, initiate or integrate capabilities to further hazard mitigation goals and objectives. Where such opportunities were identified and determined to be feasible, they are included in the action plan.

CITY OF ARCATA ANNEX
84 Table 37: Opportunities to Expand and/or Improve
Capability Type Opportunity to Expand and/or Improve
Planning and
Regulations
The city’s Stormwater Management Plan was developed in 2005.

In 2012, the State mandate for municipal separate storm sewer systems (MS4s) replaced the city’s plan, and the city is currently in year 12 of its Phase II MS4 permit. The city anticipates an updated permit and requirements from the Water Board within the next year. This planning effort will require significant staff or consultant resources drawn from a limited fund.

Last year, the city contracted a local consultant to conduct a sea level rise vulnerability and adaptation analysis of Arcata shorelines. The final product will be a Capital Improvement Program Adaptation Plan that will inform mitigation strategies in future CIP and development planning.

The city just updated its General Plan and is beginning the process of updating its Economic Strategic Development Plan (ESDP). The available space of expanded development is limited, and some of the industrially zoned area is in the tsunami hazard zone and vulnerable to coastal flooding and sea level rise. It will be important to ensure that the ESDP takes into consideration hazard exposures.

Administrative and
Technical
The city currently has one full-time and one part-time staff dedicated to GIS. The full-time employee, who has a breadth of institutional knowledge, will likely retire soon. There is a significant need for another full-time equivalent (FTE) to cross-train and be prepared to step into this critical role. The Environmental Services Department is pursuing the creation of a new full-time utilities/GIS analyst position that would also focus on assessing and analyzing utility infrastructure.

The floodplain manager is also the city engineer, who oversees the Building and Engineering Department, as well as the city’s CIP projects. His role as floodplain manager is secondary to his primary duties, and therefore he has limited staff time to devote to these efforts.

CITY OF ARCATA ANNEX
85 Capability Type Opportunity to Expand and/or Improve Financial One of the limiting factors in applying for additional and new grant programs is the limited staff resources to manage the application and grant administration (tracking, reporting, reimbursement requests, compliance with audit requirements, etc.). These costs are often excluded by the grants and are lost costs if the grant is not awarded to the city. Additional staff to support these efforts, as well as access to resources with successful experience in particular programs, would be helpful in expanding grant and program capacity.

The city recently completed a Stormwater Rate Study to assess the potential for an additional drainage maintenance fee to fund needed stormwater improvements to decrease chances of
flooding in certain areas of the city. An internal audit needs to be completed on current stormwater fee exemptions prior to pursuing implementation of a new additional fee. Stormwater funds are limited, and the audit will require significant dedication of limited staff time.

Education and
Outreach
The city can continue to pursue partnerships to ensure vital hazard mitigation information is provided to the community in both English and Spanish.

The city would like to expand its use of social media to help disseminate pertinent information on hazard mitigation and emergency preparedness. However, the city does not have a public information officer, and it contracts out social media management. Additional work to enhance hazard awareness efforts would increase the contract price.

2.4. National Flood Insurance Program
The City of Arcata has been a participant in the NFIP since 1983. Details of NFIP policies in the City of Arcata are in Table 38. Additional NFIP information is in Table 39 to Table 41. Continued compliance with NFIP standards is expected for the City of Arcata.