Arcata City Council
February 18, 2026

CITY OF ARCATA

CITY COUNCIL MEETING
AGENDA

Wednesday, February 18, 2026, 6:00 p.m.

Council Chamber
736 F Street, Arcata
Special accommodations for the disabled who attend City meetings can be made in advance by contacting the City Clerk at 822-5953. Assistive listening devices are available. _____________________________________________________________________________________ Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the City Council, including those received less than 72 hours prior to the City Council meeting, will be made available for public inspection in the agenda binder located on the counter in the lobby at Arcata City Hall, 736 F Street, during normal business hours, and on the City's website at www.cityofarcata.org.

PLEASE NOTE: Speakers wishing to distribute materials to the City Council at the meeting are requested to provide 10 copies to the City Clerk.
_____________________________________________________________________________________ How to Observe and Participate in the Meeting:

Observe:

Members of the public can attend the meeting in person or observe the meeting on Zoom (see below), on Access Humboldt Channel 10, online by visiting www.cityofarcata.org and clicking on the See Live Meetings, Agendas, and Archives button on the home page, or on the City’s YouTube channel at https://www.youtube.com/c/CityofArcataCA
Public Comment Participation in Person and on Zoom:

Members of the public may attend the meeting in person and give public comment. Or, they may access the meeting via Zoom to provide public comment.

Join from a PC, Mac, iPad, iPhone or Android device: Please use this URL:
https://us06web.zoom.us/j/86773627430

1. If you want to comment during the public comment portion of any item, click on raise your hand on the right-hand side of your screen. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute you. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.

2. Or join by phone:

1. *67 1-669-900-6833

2. Enter Meeting ID: 867 7362 7430
If you are accessing the meeting via telephone and want to comment during the public comment portion of any item, press star (*) 9 on your phone. This will raise your hand. When it is time for public comment on the item on which you wish to speak, the Clerk will unmute your phone. You will

3. hear a prompt that will indicate your phone is unmuted. You will have 3 minutes to comment (2 minutes for Early Oral Communications), subject to the Mayor’s discretion.

1. LAND ACKNOWLEDGMENT

2. FLAG SALUTE

3. ROLL CALL

4. CEREMONIAL MATTERS

5. REPORT BY COMMISSION/COMMITTEE
a. Receive Annual Report from the Historic Landmarks Committee.

6. STAFF REPORTS
All reports shall be specifically limited to City business and shall not request or lead to action by the Council at this meeting.

7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. This early section of public comment is limited to 15-minutes and speakers are limited to 2 minutes each. If you prefer to have a full 3 minutes of time for your public comment, this item is continued at the end of the meeting under item 12 where speakers are granted 3 minutes. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements. There will also be a time to provide public comment specific to each item when that item is being reviewed by the Council.

8. N/A

9. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Council members can request that an item be removed for separate discussion.

Members of the public may comment on any items remaining on the consent calendar in the comment period before the vote.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for Any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Special Meeting of February 4, 2026. c. Approve the Minutes of the City Council Meeting of February 4, 2026. d. Bi-Weekly Report on Disbursements.
e. Adopt Resolution No. 256-38 Extending the Local Emergency Caused by the Downtown Fire on January 2, 2026.
f. Approve a Lease Agreement with Robert L. Figas for a Portion of the 4700 West End Road Property; and Authorize the City Manager to Execute All Applicable Documents. g. Approve a $2,500 Sponsorship for Bright and Green to Provide Reusable Dishware at February 18, 2026 - City Council Agenda

Community Events, Including the Saturday Arcata Farmers’ Markets. h. Approve an Amendment to the Agreement for Franchise Agreement Negotiation Assistance with CSG Consultants, Inc., in the amount of $20,000 with a Term Extended to October 31, 2026; and Authorize the City Manager to Execute All Applicable Documents.

10. OLD BUSINESS
a. Provide Direction on Potential Projects the City May Submit for Funding Under the State Community Development Block Grant (CDBG) 2025 Notice of Funds Availability (NOFA).

11. NEW BUSINESS

12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
The City Council values your comments. The public comment period allows people to address the Council on matters not on the agenda. Speakers will be limited to 3 minutes each. Please know that pursuant to the Brown Act, the Council cannot discuss or take action on items not listed on the agenda. The Council may respond to statements.

13. CITY MANAGER'S REPORT

14. COUNCIL REPORTS
All reports shall be specifically limited to items relating to City business and shall not request or lead to action by the Council at this meeting.

15. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS
a. Schedule an Annual Study Session with Committee and Commission Chairpersons for February 26, 2026, at 5:00 p.m. in the Council Chamber. b. Confirm Three Fiscal Year 2026/2027 Budget Study Sessions for April 6, 8, and 29, 2026–Each at 3:30 p.m. in the Council Chamber.

16. CLOSED SESSION

17. CLOSED SESSION REPORTS

18. ADJOURNMENT
Other than items continued or tabled to a date certain, the Council may, by majority vote, continue all matters not completed by 10:30 p.m.

February 18, 2026 - City Council Agenda

Historic Landmarks Committee
2025 Annual Report
This is the Annual Report of the Historic Landmarks Committee to the City Council. The Committee provided input and approved this report at their January 29, 2026 special meeting.

Committee Members: William Rich, Chair; Jill MacDonald, Vice Chair; Tim Keefe, Ronald Perry, and Jeanette Cooper.
2025 Accomplishments:

1. Focused on Preservation Month Planning for May 2025.

2. Provided input on updates to the City of Arcata National Register application for the Arcata Plaza.

3. Provided guidance on development projects involving landmark properties. 2026 Goals:

1. Coordinate further with local Tribal Historic Preservation Officers to better understand and incorporate Tribal perspectives pertaining to Arcata’s pre-settlement history, particularly in the Historical Context Statement.

2. Continue to explore partnerships and programs to promote local history with a goal of increasing a knowledge and appreciation of, and pride in, local history.

3. Function as a resource for applicants when approaching development projects that have the potential to affect historic resources and provide guidance on development projects involving landmark properties.

4. Plan and implement Historic Preservation Month Programming and Celebrations with a continued focus on collaborations with local tribal and educational partners.

1 CITY OF ARCATA

SPECIAL CITY COUNCIL MEETING

MINUTES
Date:

Location:

February 4, 2026, 5:30 p.m.

City Manager's Conference Room
736 F Street, Arcata

Present: Mayor White, Vice Mayor Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer, Councilmember Stillman
Staff Present: City Manager Perry, Assistant City Manager Miller (via teleconference), Deputy City Attorney Goldstein (via teleconference) A special meeting of the City Council of the City of Arcata was held on the above date at 5:30 p.m. with Mayor White presiding. Notice of this meeting was posted on January 30, 2026.
_____________________________________________________________________

1. CALL TO ORDER
The meeting was called to order at 5:30 p.m.

2. PUBLIC COMMENT
No public comment was received.

3. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL––EXISTING LITIGATION,
Pursuant to Government Code Section 54956.9(d)(1). Name of Case: City of Arcata v. AO Kiriki Ben Tut Malik Silkiss; and Marc Delany, et al., Humboldt County Superior Court, Case number: CV2401719.

The Council met in closed session in the City Manager's Conference Room. b. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED
LITIGATION, Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2): Two potential cases.

The Council met in closed session in the City Manager's Conference Room.

4. CLOSED SESSION REPORTS
a. CONFERENCE WITH LEGAL COUNSEL––EXISTING LITIGATION,
Pursuant to Government Code Section 54956.9(d)(1). Name of Case: City of

2 Arcata v. AO Kiriki Ben Tut Malik Silkiss; and Marc Delany, et al., Humboldt County Superior Court, Case number: CV2401719.

The Council entered the Chamber at 5:51 p.m.

RECESS: The Council recessed from 5:51 p.m. to 6:00 p.m.

Mayor White stated that there was nothing to report out for this closed session item.
b. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED
LITIGATION, Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2): Two potential cases.

Mayor White stated that there was nothing to report out for this closed session item.

5. ADJOURNMENT
The meeting was adjourned at 6:00 p.m.

Respectfully submitted,
Rhea Varley
City Clerk

1 CITY OF ARCATA

CITY COUNCIL MEETING

MINUTES
February 4, 2026, 6:00 p.m.

Council Chamber
736 F Street, Arcata

Present: Mayor White, Vice Mayor Atkins-Salazar, Councilmember Matthews, Councilmember Schaefer, Councilmember Stillman
Staff Present: City Manager Perry, Assistant City Manager Miller (via teleconference), Deputy City Attorney Goldstein (via teleconference), Chief of Police Ortega, Director of Community Development Loya, IT and Digital Media Specialist Carrillo, City Clerk Varley A regular meeting of the City Council of the City of Arcata was held on the above date at 6:00 p.m. as a hybrid meeting, via teleconference utilizing Zoom Video Communications and in person, with Mayor White presiding. Notice of this meeting was posted on January 30, 2026.
_____________________________________________________________________

1. LAND ACKNOWLEDGMENT
Mayor White read a statement acknowledging that Arcata sat on ancestral Wiyot land.

2. FLAG SALUTE
Mayor White led the Pledge of Allegiance.

3. ROLL CALL
City Clerk Varley called roll.

4. CEREMONIAL MATTERS
a. Proclamation in Recognition of Black Liberation Month, February 2026.

Councilmember Schaefer read the proclamation.

5. REPORT BY COMMISSION/COMMITTEE
a. Receive Annual Report from the Planning Commission.

Planning Commission Chair Matthew Simmons provided an oral version of the Commission's annual report.

2 6. STAFF REPORTS
a. Receive a Presentation from County of Humboldt Staff on the Continuum of Care.

Mayor White announced that this item would be postponed to a future date. b. Receive an Arcata Fire District 2025 Year-End Report from Fire Chief Chris Emmons.

Fire Chief Chris Emmons with the Arcata Fire District provided a 2025 year-end report.
c. Receive an Arcata Police Department 2025 Year-End Activity Report from Police Chief Chris Ortega.

Chief of Police Ortega provided a year-end activity report for 2025.

7. ORAL AND WRITTEN COMMUNICATIONS [EARLY - TIME LIMITED] Mayor White invited public comment.

Public Comment: Phil Bradley (who provided a written communication), Tamar Krigel, an unidentified member of the audience, an unidentified member of the audience, an unidentified member of the audience, Bradley, and Lily.

Mayor White closed the oral and written communications [early - time limited] period.

8. N/A
None.

9. CONSENT CALENDAR
RECESS: The Council recessed from 6:58 p.m. to 7:09 P.M.

STILLMAN MOVED, AND MATTHEWS SECONDED, TO ADOPT THE
CONSENT CALENDAR [FOR FEBRUARY 4, 2026, AS PRESENTED, ITEMS A THROUGH L].

Mayor White invited public comment.

Public Comment: Joanne McGarry.

Mayor White closed the public comment period.

THE MOTION PASSED ON A UNANIMOUS VOICE VOTE. AYES: WHITE, ATKINS-SALAZAR, MATTHEWS, SCHAEFER, STILLMAN. NOES: NONE.

ABSENT: NONE. ABSTENTIONS: NONE.
a. Approval to Waive Reading of the Text and Consent to Read by Title Only for Any Ordinance on this Agenda.
b. Approve the Minutes of the City Council Special Meeting of January 21, 2026.

3 c. Approve the Minutes of the City Council Meeting of January 21, 2026. d. Approve the Minutes of the City Council Special Meeting of January 22, 2026.
e. Approve the Minutes of the City Council Special Meeting Study Session of January 22, 2026.
f. Bi-Weekly Report on Disbursements.
g. Adopt Ordinance No. 1585, An Ordinance of the City Council of the City of Arcata Amending the Arcata Municipal Code Title II, Chapter 10, to Make Biennial Consumer Price Index Adjustments to Campaign Contribution Limitations.
h. Adopt Resolution No. 256-37 Authorizing Destruction of Certain City Records Maintained by the City as Permitted under Section 304090 of the California Government Code and the Secretary of State’s Local Government Records Program.
i. Award Construction Contract to Sustainable Living Builders, Inc. in the amount of $173,150 for the Alliance Intertie Electrical System Replacement, Re-Roof and Solar Project; Approve Necessary and Associated Related Actions—CEQA Exempt per Section 15301.
j. Approve Two Contract Amendments with Carollo Engineers for Phase I Arcata Wastewater Treatment Facilities Upgrade Project: 1) $161,860 for Construction Management Services; 2) $44,390 for Engineering Services; and Authorize City Manager to Sign Documents.
k. Adopt Resolution No. 256-35 Adopting Permanent Local Housing Allocation Funding Allocations for the 2021, 2022, and 2023 Allocation Years; California Environmental Quality Act (CEQA) Exempt per the Commonsense Exemption (CEQA Guidelines Sec. 15061(b)(3)). l. Approve an Amendment to Extend the Grazing Lease with John E. and Charline H. Ford, dba John Ford Ranch, Assessor’s Parcel Nos. 501-061-001, -002,-003 and -005 through December 31, 2026; and Authorize the City Manager to Execute Applicable Documents.

10. OLD BUSINESS
a. Adopt Resolution No. 256-18 Authorizing Staff to Initiate the Proposition 218 Process for Adjustments to the City of Arcata’s Water and Wastewater Rates.

Assistant City Manager Miller presented regarding the proposed City of Arcata Water and Wastewater Rate increases covering fiscal years 2026–2030.

Principal Erik Helgeson of Bartle Wells presented regarding the respective financial plans and rate recommendations.

4 Director Miller and Principal Helgeson responded to inquiries and comments from the Council.

Mayor White invited public comment.

Public Comment: Gregory Daggett, Jony Wise, Joanne McGarry, and an unidentified member of the audience.

Mayor White closed the public comment period.

The Council deliberated regarding which rate implementation scenario to choose.

ON MOTION BY SCHAEFER, SECONDED BY MATTHEWS, AND

WITH A FOUR-TO-ONE VOICE VOTE, THE COUNCIL ADOPTED
RESOLUTION NO. 256-18 AUTHORIZING STAFF TO INITIATE THE PROP 218 PROCESS FOR ADJUSTMENTS TO THE CITY OF

ARCATA'S WATER AND WASTEWATER RATES BASED ON
SCENARIO 2 PROVIDED IN THE STAFF REPORT. AYES: WHITE,
MATTHEWS, SCHAEFER, STILLMAN. NOES: ATKINS-SALAZAR.

ABSENT: NONE. ABSTENTIONS: NONE.

11. NEW BUSINESS
a. Public Scoping Hearing on Potential Projects the City may Submit for Funding Under the State Community Development Block Grant (CDBG) 2025 Notice of Funds Availability (NOFA).

Vice Mayor Atkins-Salazar left the Chamber at 8:33 p.m. due to her need to recuse on account of having a financial conflict of interest for the Roger's Garage Affordable Housing Project because of her husband's employment by the project applicant, Danco. This project was listed as one of the potential projects in Attachment A for the agenda item.

Director of Community Development Loya presented regarding the process of submitting projects for funding under the State Community Development Block Grant 2025 Notice of Funds Availability.

Director Loya responded to inquiries and comments from the Council.

Mayor White opened the public hearing.

Public Comment: An unidentified member of the audience, Gregory Daggett, an unidentified member of the audience, an unidentified member of the audience, Joanne McGarry, an unidentified member of the audience, Jony Wise, an unidentified member of the audience, Mike Taylor, Connie Stewart, Justin Regnier, S. Smith, Spagnum, and Aaron Bennett.

Mayor White closed the public hearing.

The Council provided comments and proposed adding one project to the list by general consensus.

5 This item was a public hearing consisting of discussion only; no Council action was taken.

12. ORAL AND WRITTEN COMMUNICATIONS [CONTINUED]
Vice Mayor Atkins-Salazar reentered the Chamber at 9:40 p.m.

Mayor White invited public comment.

Public Comment: An unidentified member of the audience (who provided a written communication), Michael, Joanne McGarry, Hillary, an unidentified member of the audience, Abraham, Linda, an unidentified member of the audience, Kyle, Larance, Dan Shahin, and an unidentified member of the audience.

Mayor White closed the oral and written communications [continued] period.

Councilmember Stillman left the Chamber at 9:59 p.m. and returned at 10:01 p.m.

13. CITY MANAGER'S REPORT
There was none.

14. COUNCIL REPORTS
Presenters: Matthews, Schaefer, Atkins-Salazar, Stillman, and White.

15. DATES OF FUTURE MEETINGS AND FUTURE AGENDA ITEMS
Future Agenda Item: Mayor White requested to agendize a discussion or Study Session regarding disaster preparedness.
a. Confirm Three Fiscal Year 2026/2027 Budget Study Sessions for April 6, 8, and 29, 2026—Each at 3:30 p.m. in the Council Chamber.

BY GENERAL CONSENSUS, THE COUNCIL CONFIRMED THREE
FISCAL YEAR 2026/2027 BUDGET STUDY SESSIONS FOR APRIL 6, 8, AND 29, 2026—EACH AT 3:30 P.M. IN THE COUNCIL CHAMBER.

16. CLOSED SESSION
There was none.

17. CLOSED SESSION REPORTS
There were none.

18. ADJOURNMENT
The meeting was adjourned at 10:18 p.m.

Respectfully submitted,

6 Rhea Varley
City Clerk

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager/Finance Director PREPARER: Tabatha Miller, Assistant City Manager/Finance Director DATE: February 18, 2026
TITLE: Bi-Weekly Report on Disbursements.

RECOMMENDATION:

It is recommended that the Council approve the report on disbursements listing for the period January 24, 2026, through February 6, 2026
INTRODUCTION:

Pursuant to Section 37208 of the California Government Code, checks drawn in payment of demands certified by the City Finance Director as conforming to the authorized expenditures set forth in the City Council adopted budget need not be audited by the City Council prior to payment but may be presented to the City Council at the first meeting after delivery.

DISCUSSION:

The attached Disbursements Listing lists the checks and electronic payments that have been paid for the period identified above. The Finance Director certifies that the disbursements were drawn in payment of demands conforming to the adopted budget and that these demands are being presented to the City Council at its first meeting after the delivery of the checks and electronic payments.

BUDGET/FISCAL IMPACT:

The disbursements presented were drawn in payment of demands included within the adopted budget.

RECOMMENDED COUNCIL ACTION:

Approve the report on disbursements listing for the period of January 24, 2026, through February 6, 2026, by approving the Consent Calendar.

ATTACHMENTS:

A. Cash Disbursements 1.24.26-2.6.26

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261737 Andy Chan & Alan Chan as Trustees John Susie Chan 234-30-13-58253 $755.44 1/26/2026 261738 Arcata 7th Street LP 234-30-13-58253 $1,094.20 1/26/2026 261739 Arcata House Partnership 234-30-13-58253 $869.10 1/26/2026 261739 Arcata House Partnership 234-30-13-58253 $629.00 1/26/2026 261740 Arcata Humboldt Associate 234-30-13-58253 $741.60 1/26/2026 261741 Arcata Plaza Point LP 234-30-13-58253 $369.84 1/26/2026 261742 Arcata Humboldt Associates II 234-30-13-58253 $914.99 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $889.00 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $889.00 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $889.00 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $889.00 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $528.82 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $878.78 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $808.00 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $527.85 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $449.60 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $889.00 1/26/2026 261743 Arcata Valley West BLVD LP 234-30-13-58253 $439.48 1/26/2026 261744 Berman Kassi 234-30-13-58253 $1,081.15 1/26/2026 261745 Blasch Shirley 234-30-13-58253 $51.99 1/26/2026
261746 Burns Charles 234-30-13-58253 $32.85 1/26/2026
261747 Burtchett Mark 234-30-13-58253 $551.18 1/26/2026 261748 Cole Lori 234-30-13-58253 $24.21 1/26/2026
261749 Curry Lisa 234-30-13-58253 $43.20 1/26/2026
261750 Delbiaggio Diane 234-30-13-58253 $102.00 1/26/2026 261751 Durham Charlan 234-30-13-58253 $185.59 1/26/2026 261752 Gwynn Jocelyn 234-30-13-58253 $850.00 1/26/2026
261753 Hood Kathi 234-30-13-58253 $80.92 1/26/2026
261754 Masler Jonathan 234-30-13-58253 $13.83 1/26/2026 261755 Obeji Louise 234-30-13-58253 $811.58 1/26/2026
261756 Peters Billee Jean 234-30-13-58253 $14.89 1/26/2026 261757 Rural Community Housing Development Corporation 234-30-13-58253 $468.35 1/26/2026 261757 Rural Community Housing Development Corporation 234-30-13-58253 $253.71 1/26/2026 261758 Sandpiper Park 234-30-13-58253 $333.13 1/26/2026 261759 Smith Ken 234-30-13-58253 $677.00 1/26/2026
261760 Smith Tracee 234-30-13-58253 $23.92 1/26/2026
261761 Stillman Alexandra 234-30-13-58253 $637.45 1/26/2026 261762 Strombeck Properties 234-30-13-58253 $828.58 1/26/2026 261763 Strombeck Properties 234-30-13-58253 $1,441.00 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $492.80 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $534.17 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $570.05 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $526.78 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $604.06 1/26/2026

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261764 Sun Communities Inc 234-30-13-58253 $439.01 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $276.77 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $534.17 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $578.37 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $393.97 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $366.13 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $376.24 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $608.53 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $333.66 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $648.26 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $241.31 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $630.60 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $559.26 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $573.92 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $702.30 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $441.09 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $534.17 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $539.18 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $532.58 1/26/2026 261764 Sun Communities Inc 234-30-13-58253 $505.74 1/26/2026 261765 QSW LLC 234-30-13-58253 $435.92 1/26/2026
261766 Wickham-Doane Dulce 234-30-13-58253 $803.06 1/26/2026 261767 Williamson Shaelene 234-30-13-58253 $164.44 1/26/2026 261768 Yurok Indian Housing Authority 234-30-13-58253 $412.10 1/26/2026 261768 Yurok Indian Housing Authority 234-30-13-58253 $262.92 1/26/2026 261769 Ziegler Amy 234-30-13-58253 $590.89 1/26/2026
261770 Bishop Joe 550-00-00-24100 $161.00 1/30/2026 CaSP Exam- Oakland CA 2/6/26 261771 Loya David 101-30-11-51400 $127.00 1/30/2026 LOCC HCED Committee- Sacramento CA 1/23/26 261772 Redfern Beth 101-10-05-51400 $183.00 1/30/2026 CMCA Nuts & Bolts- Hollister CA 2/4-2/6/26 261773 Streit Emory 204-40-21-51420 $2,300.00 1/30/2026 POST Public Safety Dispatcher Course - Sacramento CA 2/2-27/26 261775 Aflac 101-00-00-22110 $1,063.92 1/30/2026 CAFETERIA PLAN PREMIUM STATEMENT: JAN26 261776 Arcata Elementary School District 101-40-21-54400 $928.33 1/30/2026 SUBCONTRACTOR: CHILD CARE SERVICES FOR LOVING SOLUTIONS 261777 B & B Portable Toilets 101-50-81-55600 $575.02 1/30/2026 060001 - DOWNTOWN FIRE EMERGENCY - TOILET RENTAL 261778 Bartle Wells Associates 661-60-64-51770 $3,480.00 1/30/2026 WATER & WASTEWATER STUDY 261778 Bartle Wells Associates 662-50-65-51770 $3,480.00 1/30/2026 WATER & WASTEWATER STUDY 261778 Bartle Wells Associates 661-50-63-51770 $3,480.00 1/30/2026 WATER & WASTEWATER STUDY 261778 Bartle Wells Associates 662-60-67-51770 $3,480.00 1/30/2026 WATER & WASTEWATER STUDY 261779 Bug Press 661-60-64-53300 $474.08 1/30/2026 2000 #10 REG ENVELOPES & 500 #10 WINDOW ENVELOPES 261780 CASA of Humboldt 101-00-00-23070 $500.00 1/30/2026 DEPOSIT REFUND: ACC TEEN ROOM RENTAL; 12/8/2022 261781 CA North Coast Chapter of The Wildlife Society 101-00-00-23070 $500.00 1/30/2026 DEPOSIT REFUND: D ST NEIGHBORHOOD CTR RENTAL; 1/23/26 261782 Chris Wayne Dannewitz 101-00-00-16900 $657.00 1/30/2026 HOMEOWNERS INSURANCE FOR DEBBIE KABLE; POLICY#:103-0902192701-13 261783 Duncan Anna 101-60-89-51400 $42.96 1/30/2026 REIMBURSEMENT: CPR/FIRST AID TRAINING 261784 City Of Eureka 101-40-21-51400 $88.00 1/30/2026 CIT TRAINING CUBOW VANDUNK FISHER SHANNON 261785 Hughes Rees 662-60-67-54200 $47.88 1/30/2026 VTS WORK DAY REIMBURSEMENT FOR 1/22/26

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261786 Humboldt Moving & Storage Company Inc. 211-30-13-58222 $1,320.00 1/30/2026 MOVING SERVICE FROM 1185 TROJAN ST TO 611 1ST ST. MORE RECIPIENT 261787 Irvine & Jachens 101-40-21-51500 $24.57 1/30/2026 UNIFORM BADGES 261787 Irvine & Jachens 101-00-00-21090 ($24.57) 1/30/2026 UNIFORM BADGES 261787 Irvine & Jachens 101-40-21-51500 $1,538.34 1/30/2026 UNIFORM BADGES 261788 IT Management Corp. 775-10-71-51200 $1,313.19 1/30/2026 PHONE SERVICE; JAN26 261789 Land-Weber Ellen 662-60-67-51720 $90.00 1/30/2026 30 CARDS FOR AMIC MERCHANDISE 261790 Luce Raymond 101-00-00-46360 $70.00 1/30/2026 CANCELLATION REFUND FOR PICKLEBALL 261791 Boyd Sarah 212-30-11-55400 $20.00 1/30/2026 PATCH PLACEMENT FOR COMM DEV DEPARTMENT CLOTHING 261791 Boyd Sarah 101-30-11-54200 $10.00 1/30/2026 PATCH PLACEMENT FOR COMM DEV DEPARTMENT CLOTHING 261792 Microbac Laboratories Inc 661-60-64-51742 $50.00 1/30/2026 LAB TESTING 261793 Myrtle Avenue Veterinary Hospital 101-40-21-51770 $340.00 1/30/2026 EMERGENCY VETERINARIAN SERVICES 261794 Nakashima Sandra 101-60-89-51710 $150.00 1/30/2026 CHOCLATE PARTY 151261 (12/7 PARTY - TEAL FAMILY) 261795 Northcoast Children's Services Inc. 101-00-00-23070 $500.00 1/30/2026 DEPOSIT REFUND: D ST NEIGHBORHOOD CTR RENTAL; 8/29/24 261796 Okun Natalie 101-00-00-23070 $500.00 1/30/2026 DEPOSIT REFUND: US FISH & WILDLIFE SERVICE AMIC RENTAL; 1/24/26 261797 Olson Matthew 101-60-89-51710 $213.00 1/30/2026 FALL JUJITSU (DEC25) & JUJITSU PUNCH CARDS 2025 261798 Pacific Gas & Electric Co 101-50-81-51100 $2,922.82 1/30/2026 ACCT: 2887200165-7; JAN26 261798 Pacific Gas & Electric Co 666-60-51-51100 $29.36 1/30/2026 ACCT: 2887200165-7; JAN26 261798 Pacific Gas & Electric Co 661-60-64-51100 $9,244.32 1/30/2026 ACCT: 2887200165-7; JAN26 261798 Pacific Gas & Electric Co 101-50-41-51100 $7,362.34 1/30/2026 ACCT: 2887200165-7; JAN26 261798 Pacific Gas & Electric Co 101-50-85-51100 $16,192.90 1/30/2026 ACCT: 2887200165-7; JAN26 261798 Pacific Gas & Electric Co 662-60-67-51100 ($6,483.10) 1/30/2026 ACCT: 2887200165-7; JAN26 261798 Pacific Gas & Electric Co 101-50-81-51100 $51.41 1/30/2026 COST OF OWNERSHIP @ARCATA SPORTS COMPLEX 261798 Pacific Gas & Electric Co 101-50-81-51100 $86.74 1/30/2026 ACCT: 9882435832-3; JAN26 261798 Pacific Gas & Electric Co 101-50-41-51100 $205.95 1/30/2026 ACCT: 1999785564-8; JAN26 261798 Pacific Gas & Electric Co 101-50-81-51100 $222.67 1/30/2026 ACCT: 4230642013-6; JAN26 261798 Pacific Gas & Electric Co 101-50-41-51100 $90.00 1/30/2026 ACCT: 7618650342-1; JAN26 261798 Pacific Gas & Electric Co 101-50-41-51100 $11.47 1/30/2026 ACCT: 2728803311-4; JAN26 261799 Pitney Sean 101-00-00-23070 $50.00 1/30/2026 DEPOSIT REFUND: STAGE AREA RENTAL; 9/25/2022 261800 UBEO West LLC 775-10-71-53300 $1,587.41 1/30/2026 PRINTER MAINTENANCE CONTRACT CHARGES CONSUMABLES; JAN26 261800 UBEO West LLC 101-40-21-53300 $788.98 1/30/2026 PRINTER MAINTENANCE CONTRACT CHARGES CONSUMABLES; JAN26 261800 UBEO West LLC 101-20-07-53210 $54.22 1/30/2026 PRINTER MAINTENANCE CONTRACT CHARGES CONSUMABLES; JAN26 261801 REMIF 101-00-00-22205 $12,101.44 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (DENTAL); FEB26 261801 REMIF 559-00-00-24059 $192.91 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (VISION); FEB26 261801 REMIF 559-00-00-24059 $18,462.52 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); FEB26 261801 REMIF 101-00-00-22203 $209,689.00 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); FEB26 261801 REMIF 101-40-21-50990 ($54.60) 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (VISION); FEB26 261801 REMIF 101-00-00-22203 $10,556.48 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); FEB26 261801 REMIF 101-00-00-22204 $717.09 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (VISION); FEB26 261801 REMIF 101-00-00-22204 $2,284.10 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (VISION); FEB26 261801 REMIF 101-10-04-50990 $143.20 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (DENTAL); FEB26 261801 REMIF 101-00-00-22203 $71.60 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (DENTAL); FEB26 261801 REMIF 101-40-21-50990 ($2,916.00) 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (MEDICAL); FEB26 261801 REMIF 101-00-00-22205 $3,140.22 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (DENTAL); FEB26 261801 REMIF 101-40-21-50990 ($170.52) 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (DENTAL); FEB26

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261801 REMIF 101-10-04-50990 $18.20 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (VISION); FEB26 261801 REMIF 101-00-00-22203 $9.10 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (VISION); FEB26 261801 REMIF 559-00-00-24059 $868.34 1/30/2026 INVOICE FOR SELF-FUNDED PLAN (DENTAL); FEB26 261802 Standard Insurance Company 101-00-00-22206 $1,024.55 1/30/2026 LIFE INSURANCE PREMIUMS; FEB26 261803 Optimum 775-10-71-51210 $151.54 1/30/2026 REDWOOD PARK INTERNET; FEB26 261803 Optimum 775-10-71-51210 $192.87 1/30/2026 D STREET; FEB26 261803 Optimum 775-10-71-51210 $120.00 1/30/2026 FOODWORKS INTERNET; FEB26 261804 Axon Enterprise Inc 101-40-21-54200 $8,510.75 1/30/2026 TASER REPLACEMENT 261805 Tippin Riley 101-00-00-14000 $3,362.71 1/30/2026 ADVANCED DISABILITY PENSION PAYMENT (ADPP); JAN26 261806 Tolley Leah 101-00-00-23070 $50.00 1/30/2026 DEPOSIT REFUND: PICNIC AREA RENTAL; 1/25/26 261807 Engel Nancy 661-00-00-21000 $30.44 1/30/2026 Refund Check 017288-000 1181 Villa Way 261807 Engel Nancy 662-00-00-21000 $34.98 1/30/2026 Refund Check 017288-000 1181 Villa Way 261807 Engel Nancy 661-00-00-21000 $8.83 1/30/2026 Refund Check 017288-000 1181 Villa Way 261807 Engel Nancy 101-00-00-21000 $6.33 1/30/2026 Refund Check 017288-000 1181 Villa Way 261807 Engel Nancy 662-00-00-21000 $134.66 1/30/2026 Refund Check 017288-000 1181 Villa Way 261808 Porter Jackson 101-00-00-21000 $0.21 1/30/2026 Refund Check 035524-000 474 Granite Ave Apt D 261808 Porter Jackson 662-00-00-21000 $150.05 1/30/2026 Refund Check 035524-000 474 Granite Ave Apt D 261808 Porter Jackson 661-00-00-21000 $30.89 1/30/2026 Refund Check 035524-000 474 Granite Ave Apt D 261809 Wage Works 101-00-00-22110 $132.00 1/30/2026 FSA & HSA MONTHLY ADMIN FEE; JAN26 261810 Judy Davis Insurance Services Inc 101-00-00-16900 $726.00 1/30/2026 FLOOD INSURANCE FOR DEBBIE KABLE 261811 Accurate Testing Services 101-10-15-51702 $220.00 1/30/2026 Accurate Testing Services - Physicals 261811 Accurate Testing Services 101-10-15-51702 $110.00 1/30/2026 Accurate Testing Services - Physicals 261812 Advanced Security Systems 661-60-64-51770 $127.50 1/30/2026 OPO Monitoring Heindon 261812 Advanced Security Systems 661-60-64-51770 $127.50 1/30/2026 OPO Monitoring Aldergrove 261813 Arcata House Partnership 211-30-13-58222 $6,213.00 1/30/2026 Temporary Shelter for MORE Program Recipients (Arcata House Part 261813 Arcata House Partnership 211-30-13-58222 $2,071.00 1/30/2026 Temporary Shelter for MORE Program Recipients (Arcata House Part 261813 Arcata House Partnership 211-30-13-58222 $2,071.00 1/30/2026 Temporary Shelter for MORE Program Recipients (Arcata House Part 261813 Arcata House Partnership 211-30-13-58222 $4,142.00 1/30/2026 Temporary Shelter for MORE Program Recipients (Arcata House Part 261813 Arcata House Partnership 211-30-13-58222 $75.00 1/30/2026 Temporary Shelter for MORE Program Recipients (Arcata House Part 261814 Arcata Stationers 101-40-21-53300 $308.37 1/30/2026 OFFICE SUPPLIES 261814 Arcata Stationers 101-20-07-53300 $138.85 1/30/2026 FY 25-26 Office Supplies 261815 AT&T 101-40-21-52522 $339.67 1/30/2026 CLETS LINE 261816 Buddy's Auto Center 101-40-23-51762 $350.00 1/30/2026 AV REMOVAL 261816 Buddy's Auto Center 101-40-23-51762 $350.00 1/30/2026 AV REMOVAL 261816 Buddy's Auto Center 101-40-23-51762 $350.00 1/30/2026 AV REMOVAL 261816 Buddy's Auto Center 101-40-23-51762 $350.00 1/30/2026 AV REMOVAL 261816 Buddy's Auto Center 101-40-23-51762 $350.00 1/30/2026 AV REMOVAL 261816 Buddy's Auto Center 101-40-23-51762 $350.00 1/30/2026 AV REMOVAL 261816 Buddy's Auto Center 101-40-23-51762 $350.00 1/30/2026 AV REMOVAL 261817 CA Dep Of Justice 101-40-21-52524 $813.00 1/30/2026 FINGERPRINTING SERVICES 261817 CA Dep Of Justice 101-40-21-51770 $210.00 1/30/2026 BAC ANALYSIS 261817 CA Dep Of Justice 101-40-21-52524 $196.00 1/30/2026 FINGERPRINTING SERVICES 261817 CA Dep Of Justice 101-10-15-52524 $49.00 1/30/2026 Fingerprinting Services CA Dept. of Justice 261817 CA Dep Of Justice 101-60-89-52524 $387.00 1/30/2026 Fingerprinting for Part-Time Recreation Staff

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261817 CA Dep Of Justice 101-40-21-51770 $385.00 1/30/2026 BAC ANALYSIS 261818 Caltest Analytical Lab 662-60-67-51742 $356.25 1/30/2026 OPO WW lab testing 261818 Caltest Analytical Lab 662-60-67-51742 $356.25 1/30/2026 OPO WW lab testing 261818 Caltest Analytical Lab 662-60-67-51742 $407.55 1/30/2026 OPO Cyanide Testing 261819 Bittle Doug 211-30-13-58222 $12,670.00 1/30/2026 Mobilehome Repair Costs for MORE Program 261819 Bittle Doug 211-30-13-58222 $18,366.00 1/30/2026 Mobilehome Repair Costs for MORE Program 261820 Eureka Rubber Stamp 101-40-21-51500 $16.56 1/30/2026 NAME TAGS/MISC 261821 Eureka Ready Mix Concrete Co Inc 207-50-45-53800 $578.81 1/30/2026 OOPEN PO FOR AGGREGATE 261822 Fedex 662-60-67-53100 $345.97 1/30/2026 OPO Shipping 261823 Genuine Parts Company Inc 771-50-57-54400 $141.63 1/30/2026 open po for atuo parts 261824 Hach Chemical Company 662-60-67-53500 $3,133.44 1/30/2026 OPO Lab Supplies 261824 Hach Chemical Company 662-60-67-53500 $265.45 1/30/2026 OPO Lab Supplies 261825 Harper Ford Country 771-50-57-54400 $159.08 1/30/2026 open po for parts 261826 HELIX Environmental Planning Inc. 101-30-11-51790 $12,408.75 1/30/2026 CEQA/NEPA Services for the Roger's Garage Affordable Housing Pro 261827 Hideaway Storage Inc. 211-30-13-58222 $150.00 1/30/2026 Storage Costs for MORE Program 261828 Hdl Coren & Cone 101-20-07-51778 $2,640.00 1/30/2026 OPO FY 25-26 Contract Services Property Tax 261829 Humboldt Outfitters 101-60-89-54200 $6,362.69 1/30/2026 2026 YBB Shirts 261830 Cal Poly Sponsored Programs Foundation 662-60-67-51728 $3,746.18 1/30/2026 AMRI Annual Contract FY 25/26 261831 Kernen Construction 661-50-63-53800 $1,055.41 1/30/2026 open po for aggregate 261831 Kernen Construction 101-00-00-21090 ($14.56) 1/30/2026 open po for aggregate 261831 Kernen Construction 661-50-63-53800 $14.56 1/30/2026 open po for aggregate 261831 Kernen Construction 661-50-63-53800 $12.82 1/30/2026 open po for aggregate 261831 Kernen Construction 101-00-00-21090 ($12.82) 1/30/2026 open po for aggregate 261831 Kernen Construction 661-50-63-53800 $929.74 1/30/2026 open po for aggregate 261832 Lost Coast Communications Inc. 101-60-89-51300 $600.00 1/30/2026 2025 Holiday Craft Market radio ads 261833 Mad River Union 255-30-14-51770 $190.00 1/30/2026 CDBG Grant Noticing 261835 Mendes Supply Co 101-50-85-53600 $285.37 1/30/2026 BUILDINGS OPO FY25/26 - Janitorial 261836 Microbac Laboratories Inc 662-60-67-53500 $156.00 1/30/2026 OPO Wastewater QC Standards 261837 Miller Farms Nursery Inc 101-00-00-21090 ($2.40) 1/30/2026 Parks OPO FY25/26 - equip maint. 261837 Miller Farms Nursery Inc 101-50-81-55300 $2.40 1/30/2026 Parks OPO FY25/26 - equip maint. 261837 Miller Farms Nursery Inc 101-50-81-55300 $232.78 1/30/2026 Parks OPO FY25/26 - equip maint. 261838 The Mill Yard 101-50-85-55400 $9.91 1/30/2026 BUILDINGS OPO FY25/26 261839 Mission Linen Ind.Inc. 207-50-45-51770 $11.03 1/30/2026 open po for first aid supply 261839 Mission Linen Ind.Inc. 771-50-57-51500 $92.08 1/30/2026 open po for linens 261840 American Hospital Management 101-10-15-51702 $815.80 1/30/2026 Occupational Health - Physicals 261840 American Hospital Management 101-60-89-51770 $43.75 1/30/2026 TB Testing for Rec Staff 261841 Pace Supply Corp 661-60-64-55300 $225.05 1/30/2026 Hydrant Meters with Backflows 261841 Pace Supply Corp 661-50-63-55300 $4,000.00 1/30/2026 Hydrant Meters with Backflows 261841 Pace Supply Corp 661-50-63-57500 $14,000.00 1/30/2026 Hydrant Meters with Backflows 261841 Pace Supply Corp 101-00-00-21090 ($225.05) 1/30/2026 Hydrant Meters with Backflows 261841 Pace Supply Corp 661-60-64-55300 $3,176.16 1/30/2026 Hydrant Meters with Backflows 261842 Pacific EcoRisk Inc. 662-60-67-51742 $5,211.60 1/30/2026 OPO Lab Testing and Analysis 261843 Peterson Collision Repair 771-50-57-55100 $422.88 1/30/2026 open po for vehicle damage repairs 261843 Peterson Collision Repair 101-00-00-21090 ($1.87) 1/30/2026 open po for vehicle damage repairs

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261843 Peterson Collision Repair 771-50-57-55100 $1.87 1/30/2026 open po for vehicle damage repairs 261844 Phenova Inc. 661-60-64-53500 $346.03 1/30/2026 Water QAQC 261844 Phenova Inc. 101-00-00-21090 ($7.75) 1/30/2026 Water QAQC 261844 Phenova Inc. 661-60-64-53500 $7.75 1/30/2026 Water QAQC 261845 Restoration First Responder Network LLC 101-40-21-51770 $16,871.00 1/30/2026 WELLNESS SERVICES 261846 safetybygeorge LLC 662-60-67-51400 $233.34 1/30/2026 OPO Safety Contract 261846 safetybygeorge LLC 207-50-45-51400 $233.33 1/30/2026 OPO Safety Contract 261846 safetybygeorge LLC 661-60-64-51400 $233.33 1/30/2026 OPO Safety Contract 261847 Blue Star Gas Associates 207-50-45-54700 $61.74 1/30/2026 open po for paver propane 261847 Blue Star Gas Associates 207-50-45-54700 $80.14 1/30/2026 open po for paver propane 261848 Shred Aware LLC. 101-40-21-51770 $132.12 1/30/2026 SHRED SERVICES 261849 Stericycle Inc. 662-60-67-51770 $59.51 1/30/2026 OPO Sharps Pick up 261850 St Joseph Hospital 101-40-21-51770 $1,337.00 1/30/2026 SART EXAMS 261851 Tehama Tire 101-00-00-21090 ($3.07) 1/30/2026 open po for tires 261851 Tehama Tire 771-50-57-54600 $821.81 1/30/2026 open po for tires 261851 Tehama Tire 771-50-57-54600 $3.07 1/30/2026 open po for tires 261851 Tehama Tire 771-50-57-54600 $968.81 1/30/2026 open po for tires 261851 Tehama Tire 101-00-00-21090 ($3.07) 1/30/2026 open po for tires 261851 Tehama Tire 771-50-57-54600 $3.07 1/30/2026 open po for tires 261852 Turf Star 771-50-57-57900 $22,143.82 1/30/2026 Zmaster 5000 gas mower 261853 USA Blue Book 662-60-67-53500 $437.74 1/30/2026 OPO Lab Supplies 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $48.47 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $194.32 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $339.81 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $1,555.37 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $274.44 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $1,187.51 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $1,213.87 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $215.86 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $33.90 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $93.87 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $342.52 1/30/2026 open po for fuel 261854 Valley Pacific Petroleum Services Inc 771-50-57-54700 $1,083.35 1/30/2026 open po for fuel 261855 Ben Maulden Construction Inc 211-30-13-58222 $14,319.51 2/2/2026 Mobilehome Repairs for MORE Program (Ben Maulden Construction) 261856 Judy Davis Insurance Services Inc 101-00-00-16900 $117.00 2/4/2026 Flood Insurance for Debbie Kable- in addition to prev. $726 pmt. 261857 Scown Luke 204-40-21-51420 $322.00 2/4/2026 POST Training Manager Course Windsor CA 2/9-2/11/26 261858 Le Huynh 661-00-00-21000 $50.00 2/4/2026 Refund Check 032852-000 100 H St Apt 1 261858 Le Huynh 101-00-00-21000 $4.72 2/4/2026 Refund Check 032852-000 100 H St Apt 1 261858 Le Huynh 661-00-00-21000 $123.74 2/4/2026 Refund Check 032852-000 100 H St Apt 1 261858 Le Huynh 662-00-00-21000 $133.08 2/4/2026 Refund Check 032852-000 100 H St Apt 1 261859 Varley Rhea 101-10-05-51400 $205.00 2/4/2026 Municipal Clerks' Institute San Marcos CA 2/9-2/13/26 261860 Arcata Stationers 101-50-81-53300 $36.15 2/6/2026 ES FY25/26 OPO - Parks acct 261860 Arcata Stationers 661-60-64-53300 $33.22 2/6/2026 OPO Office Supplies 261860 Arcata Stationers 101-10-03-53300 $207.67 2/6/2026 Arcata Stationers

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261861 Arcata Used Tire & Wheel 771-50-57-54600 $90.00 2/6/2026 open po for tire repair 261862 Bobcat of Chico 771-50-57-55100 $854.65 2/6/2026 repair skid steer 261862 Bobcat of Chico 771-50-57-55100 $979.24 2/6/2026 repair skid steer 261863 Bittle Doug 211-30-13-58222 $698.00 2/6/2026 Mobilehome Repair Costs for MORE Program 261864 Environmental Resource Associates 662-60-67-53500 $488.08 2/6/2026 OPO Wastewater QC Standards 261865 Fedex 662-60-67-53100 $180.54 2/6/2026 OPO Shipping 261866 Montrose Environmental Group Inc 662-60-67-51742 $905.00 2/6/2026 OPO Lab Testing and Analysis 261867 GHD Inc. 101-70-45-51770 $8,497.81 2/6/2026 South G and Samoa Beautification & Safety Improvements Project - 261867 GHD Inc. 210-70-45-51770 $10,296.36 2/6/2026 South Arcata Multimodal Safety Improvements Project - Includes C 261867 GHD Inc. 662-70-67-57601 $494.80 2/6/2026 Env. Permit Compliance & Monitoring services - AWTF Phase 1 261868 Genuine Parts Company Inc 771-50-57-54400 $63.42 2/6/2026 open po for atuo parts 261868 Genuine Parts Company Inc 771-50-57-54400 $89.08 2/6/2026 open po for atuo parts 261869 Humboldt Organic Solutions LLC 664-60-73-51754 $5,592.60 2/6/2026 Greenwaste Disposal Fees - FY 25/26 261870 Hensels Hardware 662-60-67-55400 $2.47 2/6/2026 NR 261870 Hensels Hardware 101-50-81-54200 $57.31 2/6/2026 Equip. Maintenance 261870 Hensels Hardware 101-50-81-51500 $7.72 2/6/2026 Shop Gloves 261870 Hensels Hardware 101-50-81-51500 $16.53 2/6/2026 Shop Gloves 261870 Hensels Hardware 101-50-85-53600 $22.04 2/6/2026 PD 261870 Hensels Hardware 101-50-85-55400 $34.58 2/6/2026 Shop 261870 Hensels Hardware 101-50-85-55400 $10.57 2/6/2026 Shop 261870 Hensels Hardware 662-60-67-55400 $55.13 2/6/2026 NR 261870 Hensels Hardware 101-50-85-55400 $9.23 2/6/2026 ACC 261870 Hensels Hardware 101-50-85-55400 $7.27 2/6/2026 ACC 261870 Hensels Hardware 212-30-11-55400 $35.26 2/6/2026 Hardware and Supplies (Foodworks) 261870 Hensels Hardware 212-30-11-55400 $16.53 2/6/2026 Hardware and Supplies (Foodworks) 261870 Hensels Hardware 101-50-85-51500 $96.98 2/6/2026 Gloves for Shop 261870 Hensels Hardware 101-50-81-55400 $5.06 2/6/2026 Plaza Drinking fountain 261870 Hensels Hardware 101-50-81-55400 $19.54 2/6/2026 Plaza Drinking fountain 261870 Hensels Hardware 101-50-85-55400 $67.23 2/6/2026 Loo II & CH 261870 Hensels Hardware 101-50-85-55400 $35.91 2/6/2026 Buildings 261870 Hensels Hardware 101-50-85-55400 $11.00 2/6/2026 Shop 261870 Hensels Hardware 101-50-85-55400 $80.85 2/6/2026 Shop 261870 Hensels Hardware 101-50-85-55400 $70.54 2/6/2026 Buildings 261870 Hensels Hardware 101-50-85-55400 $26.45 2/6/2026 City Hall 261870 Hensels Hardware 101-50-85-55400 $17.61 2/6/2026 Buildings 261871 Housing Tools LLC 211-30-13-58219 $9,714.65 2/6/2026 Valley West Community Center Assessment 261872 Humboldt County Clerk Recorder 101-50-41-51770 $16.00 2/6/2026 Humboldt County Clerk and Recorder Services 261873 Humboldt Termite & Pest Control 212-30-11-55400 $153.00 2/6/2026 Pest Control (Foodworks) 261873 Humboldt Termite & Pest Control 101-50-61-57300 $102.00 2/6/2026 open po for pest service 261874 Kernen Construction 101-00-00-21090 ($4.84) 2/6/2026 NR OPO FY 25/26 261874 Kernen Construction 662-60-67-54200 $351.09 2/6/2026 NR OPO FY 25/26 261874 Kernen Construction 662-60-67-54200 $4.84 2/6/2026 NR OPO FY 25/26 261875 Mendes Supply Co 212-30-11-55400 $50.09 2/6/2026 Cleaning Supplies and Services (Foodworks) 261875 Mendes Supply Co 212-30-11-55400 $610.45 2/6/2026 Cleaning Supplies and Services (Foodworks)

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261876 The Mill Yard 101-50-85-55400 $112.07 2/6/2026 BUILDINGS OPO FY25/26 261877 Mission Linen Ind.Inc. 212-30-11-55400 $30.32 2/6/2026 Mop/Rag Service (Foodworks) 261877 Mission Linen Ind.Inc. 662-60-67-54200 $11.03 2/6/2026 OPO 1st Aid Cabinet Service 261877 Mission Linen Ind.Inc. 662-60-67-51500 $133.51 2/6/2026 OPO Weekly Linens 261877 Mission Linen Ind.Inc. 212-30-11-55400 $94.24 2/6/2026 Mop/Rag Service (Foodworks) 261877 Mission Linen Ind.Inc. 662-60-67-54200 $11.03 2/6/2026 OPO 1st Aid Cabinet Service 261877 Mission Linen Ind.Inc. 212-30-11-55400 $20.84 2/6/2026 Mop/Rag Service (Foodworks) 261877 Mission Linen Ind.Inc. 771-50-57-51500 $189.32 2/6/2026 open po for linens 261877 Mission Linen Ind.Inc. 661-60-64-51500 $133.51 2/6/2026 OPO Weekly Linens 261877 Mission Linen Ind.Inc. 212-30-11-55400 $94.24 2/6/2026 Mop/Rag Service (Foodworks) 261877 Mission Linen Ind.Inc. 207-50-45-51770 $11.03 2/6/2026 open po for first aid supply 261878 American Hospital Management 101-10-15-51702 $712.04 2/6/2026 Occupational Health - Physicals 261879 Owen Equipment Sales 771-50-57-54400 $11,288.89 2/6/2026 open po for parts 261880 Pace Supply Corp 662-50-65-53900 $12,429.36 2/6/2026 open po for parts 261881 Phonetics Inc 662-60-67-54200 $2,836.26 2/6/2026 sentinel with cell subscription 261882 RubberForm Recycled Products LLC 101-50-45-57601 $4,340.96 2/6/2026 Traffic Calming Measure (trial) 261883 Hicks Humboldt INC 662-60-67-55400 $3,966.17 2/6/2026 AMIC Blinds 261884 SHN Consulting Engineers & Geologists Inc 662-70-67-57601 $881.25 2/6/2026 WWTF Ph 1 Improvements - Source Water pH Control 261884 SHN Consulting Engineers & Geologists Inc 213-30-13-58007 $33,337.31 2/6/2026 Butcher Slough Site Investigation and Human Health Risk Assessme 261884 SHN Consulting Engineers & Geologists Inc 662-60-67-57300 $877.50 2/6/2026 Klopp Lake Soil Sampling - Field Implementation 261885 Thrifty Supply Company 101-50-85-55400 $83.13 2/6/2026 BUILDINGS OPO FY25/26 261886 USA Blue Book 662-60-67-53500 $1,103.05 2/6/2026 OPO Lab Supplies 261887 Valley Pacific Petroleum Services Inc 771-50-57-54700 $1,219.14 2/6/2026 open po for fuel 261887 Valley Pacific Petroleum Services Inc 771-50-57-54700 $1,436.02 2/6/2026 open po for fuel 261887 Valley Pacific Petroleum Services Inc 771-50-57-54700 $31.97 2/6/2026 open po for fuel 261887 Valley Pacific Petroleum Services Inc 771-50-57-54700 $610.56 2/6/2026 open po for fuel 261887 Valley Pacific Petroleum Services Inc 771-50-57-54700 $616.28 2/6/2026 open po for fuel 261888 Lisa Wise Consulting Inc 265-30-13-58212 $14,236.00 2/6/2026 Arcata Zoning Updates Planning Services 2025 261889 Zumar Industries Inc 209-50-55-54200 $2,480.96 2/6/2026 opne po for signs 261890 Aldaron Lawrence Laird 662-60-67-51720 $96.86 2/6/2026 BOOKS FOR AMIC MERCHANDISE 261891 Arcata Chamber Of Commerce 101-10-01-51400 $560.00 2/6/2026 BOOTH FEES FOR EQUITY ARCATA FOR OYSTERFEST EVENT 261892 A. T. & T. 775-10-71-51200 $67.39 2/6/2026 STANDARD PHONE CHARGES; FEB25 261893 AT&T 775-10-71-51200 $752.19 2/6/2026 STANDARD PHONE CHARGES; JAN25 261893 AT&T 101-40-21-51200 $95.48 2/6/2026 STANDARD PHONE CHARGES; JAN25 261894 Michael Baker International 101-00-00-23070 $500.00 2/6/2026 201221 STATE OF CA: DEPOSIT REFUND:D ST NEIGHBORHOOD CTR; 8/2/24 261895 Barry Charlotte 101-00-00-46360 $70.00 2/6/2026 REFUND: CANCELLATION OF PICKLEBALL CLASS KEPT $10 CANCEL FEE 261895 Barry Charlotte 101-00-00-46365 $13.50 2/6/2026 REFUND: CANCELLATION OF PICKLEBALL CLASS KEPT $10 CANCEL FEE 261896 California Intergovernmental Risk Authority 101-10-17-52011 $13,555.63 2/6/2026 CIRA LIABILITY DEDUCTIBLES; JUL-SEP25 261897 Humboldt Bay Mycological Society 101-00-00-23070 $500.00 2/6/2026 DEPOSIT REFUND FOR ACC RENTAL ON 11/24/25 261898 DFM Associates 101-10-05-52501 $77.18 2/6/2026 2026 CA ELECTIONS CODE LOOSE-LEAF VERSION 261899 Finkler Liesl 101-60-89-54200 $6.99 2/6/2026 REIMBURSEMENT FOR PLAY CENTER SUPPLIES 261900 Franklin Liz 101-00-00-23070 $50.00 2/6/2026 DEPOSIT REFUND: PICNIC AREA RENTAL; 5/30/22 261901 League of CA Cities- Redwood Empire Division 101-10-03-51600 $135.00 2/6/2026 MEMBERSHIP DUES: REDWOOD EMPIRE DIVISION (2026) MERRITT PERRY 261902 McKinleyville Family Resource Center 101-00-00-23070 $300.00 2/6/2026 DEPOSIT REFUND: REDWOOD LODGE RENTAL; 10/26/25

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
261903 Martin Peter 244-00-00-49900 $645.00 2/6/2026 REFUND: MOBILEHOME ADMIN FEE OVERPAYMENTS; $285 APPLIED TO Q4 261903 Martin Peter 590-00-00-24092 $645.00 2/6/2026 REFUND: MOBILEHOME ADMIN FEE OVERPAYMENTS; $285 APPLIED TO Q4 261904 O & M Industries Inc 101-50-85-57300 $6,705.00 2/6/2026 CITY HALL HVAC FAN INSTALL; UNPLANNED REPAIR FOR FUNCTIONAL HVAC 261905 Ross Recreation Equipment Comp 101-50-81-57612 $222.07 2/6/2026 ACC CLIFF CLIMBER PARTS 261906 Sennott Patricia 662-60-67-51720 $52.50 2/6/2026 GREETING CARDS - AMIC MERCH 261907 Seventh Generation Fund 101-00-00-23070 $500.00 2/6/2026 DEPOSIT REFUND FOR ACC RENTAL; 12/10/25 261908 TIGERS INC. 101-00-00-23070 $500.00 2/6/2026 DEPOSIT REFUND FOR ACC RENTAL ON 6/16/23 261909 United Indian Health Services Inc 101-00-00-23070 $300.00 2/6/2026 DEPOSIT REFUND: REDWOOD LODGE RENTAL; 1/17/25 261910 Villanueva Sarita 101-00-00-23070 $300.00 2/6/2026 DEPOSIT REFUND: REDWOOD LODGE RENTAL; 6/11/22 261911 White Brenner LLP 101-10-09-51771 $3,363.18 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $1.20 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $931.72 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $248.46 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $62.12 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $2,206.08 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $2,919.40 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $630.38 2/6/2026 LEGAL FEES THROUGH 12/31/25 261911 White Brenner LLP 101-10-09-51771 $248.46 2/6/2026 LEGAL FEES THROUGH 11/30/25 261911 White Brenner LLP 101-10-09-51771 $2,050.00 2/6/2026 LEGAL FEES THROUGH 11/30/25 261911 White Brenner LLP 101-10-09-51771 $567.34 2/6/2026 LEGAL FEES THROUGH 11/30/25 261911 White Brenner LLP 101-10-09-51771 $776.44 2/6/2026 LEGAL FEES THROUGH 11/30/25 261911 White Brenner LLP 101-10-09-51771 $4,310.35 2/6/2026 LEGAL FEES THROUGH 11/30/25 261911 White Brenner LLP 101-10-09-51771 $3,478.44 2/6/2026 LEGAL FEES THROUGH 11/30/25 312242 Payroll Misc $1,710.82 2/6/2026
312243 Payroll Misc $270.47 2/6/2026
312244 Payroll Misc $1,545.66 2/6/2026
312245 Payroll Misc $668.98 2/6/2026
312246 Payroll Misc $520.33 2/6/2026
312247 Payroll Misc $2,220.69 2/6/2026
312248 Payroll Misc $1,180.13 2/6/2026
312249 Payroll Misc $560.03 2/6/2026
312250 Payroll Misc $2,182.48 2/6/2026
312251 Payroll Misc $316.99 2/6/2026
312252 Payroll Misc $294.94 2/6/2026
312253 Payroll Misc $335.93 2/6/2026
312254 Payroll Misc $291.15 2/6/2026
312255 Payroll Misc $351.26 2/6/2026
312256 Payroll Misc $232.09 2/6/2026
312257 Payroll Misc $248.24 2/6/2026
312258 Payroll Misc $59.16 2/6/2026
312259 Payroll Misc $765.38 2/6/2026
312260 Payroll Misc $316.28 2/6/2026
312261 Payroll Misc $317.80 2/6/2026
ACH PERS Misc $81,421.08 2/6/2026

City of Arcata Bi-Weekly Report on Cash Distributions 1/24/2026-2/6/2026 Check # Vendor GL Account Amount Date Description
ACH Payroll Deductions ACH Misc $147,300.26 2/6/2026
ACH CA State Disbursement Unit 101-00-00-22109 $119.07 2/6/2026 PR Batch 00031.01.2026 California Child Support Order ACH Operating Engineers No 3 101-00-00-22113 $1,195.47 2/6/2026 PR Batch 00031.01.2026 Union Dues ACH HealthEquity HAS Misc $580.76 2/6/2026
ACH Payroll Misc $297,321.71 2/6/2026
ACH CalPERS UAL Payment Misc. $180,742.75 1/27/2026
Total $1,452,690.82

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager
PREPARER: Tabatha Miller, Assistant City Manager
DATE: February 18, 2026
TITLE: Adopt Resolution No. 256-38 Extending the Local Emergency Caused by the Downtown Fire on January 2, 2026.

RECOMMENDATION:

It is recommended that the Council adopt Resolution No. 256-38 extending the local emergency caused by the downtown fire on January 2, 2026.

INTRODUCTION:

California Government Code section 8630 and Title II, Chapter 6 (Emergency Operations and Functions) of the City of Arcata Municipal Code authorize the City Manager, in his capacity as Director of Emergency Services, to proclaim the existence or threatened existence of a local emergency. The Arcata Municipal Code defines a “local emergency” as the duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons and property within the territorial limits of the City of Arcata, caused by conditions including fire, which require the combined forces of other political subdivisions to combat.

On January 3, 2026, the City Manager, acting as Director of Emergency Services, proclaimed the existence of a local emergency in the City of Arcata. On January 9, 2026, the City Council ratified the emergency proclamation pursuant to Title II, Chapter 6 (Emergency Operations and Functions) of the City of Arcata Municipal Code, section 2703 (Proclamation of Emergency). Section 2703 C. requires that at least once every forty (40) days, the City Council review the continuing need for a Local Emergency and terminate the Local Emergency at the earliest possible date conditions warrant.

BACKGROUND:

At approximately 2:30 p.m. on January 2, 2026, the Arcata Fire District responded to the 800 block of 10th Street following reports of a large volume of smoke originating from the downtown commercial district. Upon arrival, fire personnel encountered a well-established, rapidly spreading fire in a large, two-story commercial structure containing businesses on the ground floor and residential apartments above.

Due to extreme wind and gust conditions, the fire spread rapidly and ultimately engulfed four buildings located between H Street and I Street and extending to the alley between 9th Street and 10th Street.

Mutual aid was requested, and fire suppression resources responded from throughout Humboldt County, including as far away as Weott in Southern Humboldt. Participating agencies included Arcata Fire District, Humboldt Bay Fire, Samoa Fire, Kneeland Fire, Westhaven Fire, Loleta Fire, Ferndale Fire, Fortuna Fire, Fieldbrook Fire, Blue Lake Fire, Rio Dell Fire, Arcata-Mad River Ambulance, CAL FIRE Trinidad, and CAL FIRE Weott. Every ladder truck in Humboldt County was deployed to this incident. Approximately 80 fire suppression personnel and an additional 20 support personnel were involved.

Multiple buildings were destroyed as a result of the fire and emergency response efforts, leaving substantial debris. Ash and other chemicals were released by the burning structures. In addition, paint and other contaminants from the hardware store were likely washed into storm drains and other waterways, ultimately reaching Humboldt Bay. This runoff may negatively impact water quality in Humboldt Bay and pose potential risks to aquaculture operations, fisheries, and other aquatic habitats.

Seven local businesses and eight residential apartments were destroyed. Several nearby buildings sustained minor damage, and others were affected by the fire incident as well as associated power and gas outages.

DISCUSSION:

Staff recommends that the City Council extend the Local Emergency in order to continue to effectively respond to the ongoing impacts of the fire damage, including assessing actual and potential threats to Humboldt Bay, local waterways, public property, the local economy, local businesses, and the environment, which exceed the capacity of City resources.

ENVIRONMENTAL REVIEW (CEQA):

A city’s declaration of a local emergency is exempt from the California Environmental Quality Act (CEQA) because it constitutes immediate governmental action taken to respond to an unforeseen emergency that threatens public health, safety, or property. CEQA expressly exempts emergency actions intended to prevent or mitigate the effects of emergencies, recognizing that environmental review requirements cannot delay urgent response measures.

Specifically, Public Resources Code section 21080(b)(4) and CEQA Guidelines section 15269 exempt actions necessary to respond to emergencies, including declarations of emergency and related response activities. The declaration itself does not commit the City to a specific project or result in a physical change to the environment and therefore does not constitute a “project” subject to CEQA review.

BUDGET/FISCAL IMPACT:

The City has incurred costs associated with the initial response to the fire, including water used for fire suppression, staff time devoted to emergency response activities, and equipment and supplies used during the incident. In addition, the City has incurred expenses related to securing the site, evaluating damage, mitigating impacts from debris and runoff, and coordinating ongoing emergency recovery efforts.

Damages estimated in excess of $20 million were incurred by property owners, tenants, and local businesses impacted directly by the fire.

RECOMMENDED COUNCIL ACTION:

It is recommended that the Council adopt Resolution No. 256-38 extending the local emergency caused by the downtown fire on January 2, 2026. Consent Calendar vote.

ATTACHMENTS:

A. Resolution 256-38, Extending the Local Emergency Caused by the Downtown Fire on January 2, 2026.

RESOLUTION NO. 256-38

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARCATA PROCLAIMING THE EXTENSION OF THE EXISTENCE OF A

LOCAL EMERGENCY CAUSED BY THE DOWNTOWN FIRE ON
JANUARY 2, 2026, ISSUED BY THE DIRECTOR OF EMERGENCY

SERVICES
WHEREAS, Title II, Chapter 6 (Emergency Operations and Functions) of the Arcata Municipal Code empowers the City Manager, in his capacity as Director of Emergency Services, to proclaim the existence or threatened existence of a local emergency when conditions warrant; and WHEREAS, that chapter of the Arcata Municipal Code defines a “local emergency” as the duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons and property within the territorial limits of the City of Arcata, caused by conditions including fire, which require the combined forces of other political subdivisions to combat; and WHEREAS, at approximately 2:30 p.m. on January 2, 2026, the Arcata Fire District responded to the 800 block of 10th Street following reports of a large volume of smoke originating from the downtown commercial district and encountered a well-established, rapidly spreading fire in a large, two-story commercial structure containing businesses on the ground floor and residential apartments above; and
WHEREAS, due to extreme wind and gust conditions, the fire spread rapidly and engulfed four buildings located between H Street and I Street and extending to the alley between 9th Street and 10th Street; and
WHEREAS, mutual aid was requested and fire suppression resources responded from throughout Humboldt County, including as far away as Weott in Southern Humboldt. Participating agencies included Arcata Fire District, Humboldt Bay Fire, Samoa Fire, Kneeland Fire, Westhaven Fire, Loleta Fire, Ferndale Fire, Fortuna Fire, Fieldbrook Fire, Blue Lake Fire, Rio Dell Fire, ArcataMad River Ambulance, CAL FIRE Trinidad, and CAL FIRE Weott. Every ladder truck in Humboldt County was deployed to this incident. Approximately 80 fire suppression personnel and an additional 20 support personnel were involved; and
WHEREAS, the destruction of multiple buildings and the associated emergency response efforts created substantial debris containing known and unknown hazardous materials, pollutants, and other contaminants; and
WHEREAS, the spread of these known and unknown pollutants and contaminants is likely to be exacerbated by ongoing and forecasted rainstorms, windstorms, and record-setting King Tide conditions; and
WHEREAS, the mobilization of local resources, coordination of an interagency response, acceleration of procurement of vital supplies, use of mutual aid, and ability to seek reimbursement

from state and federal governments are critical to effectively responding to the fire damage and associated environmental impacts, including providing assistance to local property owners, businesses, and residents who cumulatively are estimated to have sustained $20 million or more in damages; and
WHEREAS, pursuant to the California Emergency Services Act (Government Code section 8550 et seq.), state agencies and political subdivisions are authorized to take actions necessary to protect public health, safety, and welfare, including providing extraordinary services through mutual aid (Government Code sections 8631–8633) and promulgating orders and regulations necessary to protect life and property; and
WHEREAS, the purpose of proclaiming a local emergency is to activate the City’s emergency organization, authorize the exercise of extraordinary police powers, permit the issuance of emergency orders and regulations, provide immunity for emergency actions as authorized by law, and facilitate access to state and federal assistance; and WHEREAS, on January 3, 2026, the City Manager, in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency in the City of Arcata in response to the fire and resulting damage, including actual and potential threats to Humboldt Bay, local waterways, public property, and the environment, which exceed the capacity of City resources; and
WHEREAS, the City Council of the City of the City of Arcata, ratified and confirmed that Proclamation on January 9, 2026; and
WHEREAS, Title II, Chapter 6 (Emergency Operations and Functions) of the Arcata Municipal Code, Section 2703 C (Proclamation of Emergency) requires the City Council to review the Proclamation at least once every forty (40) days until the Emergency is terminated and the California Emergency Services Act (Government Code section 8550 et seq.), Section 8630 requires that local governing body review the need for continuing the local emergency at least once every 60 days until the governing body terminates the local emergency; and WHEREAS, the City Council of the City of Arcata has reviewed the need to continue the existence of the local emergency; and
WHEREAS, the impacts of the emergency are still currently being evaluated and the declaration of a local emergency enables the City to more effectively respond to the impacts of the fire damage, including assessing actual and potential threats to Humboldt Bay, local waterways, public property, the local economy, and the environment, which likewise exceed the capacity of City resources.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARCATA AS FOLLOWS:

The City Council finds and proclaims that:

1. All of the above recitals are true and correct and are incorporated herein by reference.

2. The Existence of a Local Emergency ratified on January 9, 2026 related to the downtown fire is extended for an additional 40 days or unless sooner terminated.

3. The City Manager is authorized to take all necessary actions to qualify for and obtain state and federal assistance and reimbursement for costs incurred in response to this emergency.

4. During the existence of this local emergency, the powers, functions, and duties of the City’s emergency organization, as set forth in Title II, Chapter 6 of the Arcata Municipal Code, are activated and shall be fully implemented.

This Resolution shall take effect immediately upon its adoption.

DATED:

ATTEST: APPROVED:
___________________________ __________________________
City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 256-38, passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, California, held on the 18th day of February, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
___________________________
City Clerk, City of Arcata

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Emily Sinkhorn, Director of Environmental Services DATE: February 18, 2026
TITLE: Approve a Lease Agreement with Robert L. Figas for a Portion of the 4700 West End Road Property; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council approve a lease agreement with Robert L. Figas for a portion of the 4700 West End Road property identified by Assessor’s Parcel Numbers 507-121-013 and 507- 081-043; and authorize the City Manager to execute applicable documents.

INTRODUCTION/BACKGROUND:

The City owns approximately 3.53 acres of industrial real property located at 4700 West End Road, identified by assessor’s parcel numbers 507-121-013 and 507-081-043. The City acquired the property in 2012, which includes an enclosed warehouse and paved exterior space. The Environmental Services Department utilizes the warehouse and a portion of the exterior space for public works related operations, including storage of materials and processing of vegetation trimmings from public rights-of-way.

DISCUSSION:

While Environmental Services utilizes 4700 West End Road daily, the southern portion of the property is not conducive to City operations and remains empty. The City currently manages one lease over the northern portion of 4700 West End Road with another construction-related business.

This proposed lease agreement with Robert Figas would include approximately 10,107 square feet at the southern portion of the property and would operate similarly to the other existing lease at 4700 West End: on a month-to-month basis until terminated by either party with 30 days’ written notice.

Robert Figas owns property just to the east of the City’s property. The City is currently developing the Arcata Annie & Mary Trail along the Great Redwood Trail Agency corridor which stretches north-to-south between 4700 West End Road and the Figas property. The lessee proposes to utilize the lease area for storing equipment and for ingress/egress, to decrease potential impacts to the future Annie & Mary Trail.

BUDGET/FISCAL IMPACT:

Revenue from this lease will be programmed in the budget under General Fund activity budget 61 (Corporation Yard), which supports management of corporation yard facilities.

RECOMMENDED COUNCIL ACTION:

Motion to approve a lease agreement with Robert L. Figas for a portion of the 4700 West End Road property identified by Assessor’s Parcel Numbers 507-121-013 and 507-081-043; and authorize the City Manager to execute applicable documents. Consent calendar vote.

ATTACHMENTS:

A. Figas Lease Agreement for Portion of 4700 West End Rd

Robert L. Figas Lease for Storage at
4700 West End Road

LEASE AGREEMENT BETWEEN THE CITY OF ARCATA
AND ROBERT L. FIGAS FOR A PORTION OF 4700 WEST END ROAD PROPERTY This Lease Agreement, effective , is entered into by the City of Arcata, (referred to as “City”), and Robert L. Figas, (referred to as “Lessee”) for a portion of the property located at 4700 West End Road in Arcata, CA.

RECITALS
WHEREAS, the City owns approximately 3.53 acres of industrial real property located at 4700 West End Road in the City of Arcata, County of Humboldt, California, identified by Assessor’s Parcel Numbers 507-121-013 and 507-081-043 (“Property”); and
WHEREAS, Lessee owns parcels situated southeast of the Property and the City is not presently utilizing an area situated on the southern portion of the Property, approximately 10,107 square feet in size; and
WHEREAS, Lessee desires to lease the southern portion of the Property for the purposes of storing equipment and ingress/egress between the City’s right-of-way and Lessee’s parcels, and the City desires to Lease said portion of the Property to Lessee for such purposes; and NOW THEREFORE, for good and valuable consideration, the parties agree as follows:

1. Lease Area. The City leases to Lessee those certain lands owned by the City situated in the City of Arcata, County of Humboldt, State of California, more particularly described and delineated in that certain map attached hereto and incorporated herein as Exhibit “A” (“Lease Area”). Lessee shall have exclusive use of the Lease Area, subject to City’s right to enter as set out in Section 7 of this Agreement.

2. Term. The Agreement shall commence on the date written above (the “Commencement Date”) and shall continue on a month-to-month basis until terminated in accordance with Section 12 of this Agreement. Rent for the last month shall be prorated if termination occurs on a day other than the last day of a calendar month.

3. Permitted Use. Lessee shall use the Property for parking/storing equipment and ingress/egress to the adjacent property to the east, owned by Lessee. Lessee shall conduct all activities on the Lease Area in a manner that utilizes best management practices to minimize adverse storm water run-off during the wet season. The operation of tools and equipment and access to the Property, shall be limited to the hours of 7:00 a.m. to 7:00 p.m. daily. If the City adopts a noise ordinance in the future, applicable provisions of said ordinance shall replace this condition.

4. Unpermitted Uses. . Lessee may not store hazardous materials or any equipment on the Lease Area that may leak fuels or other liquids on the Property. No use of heavy equipment or construction related activities are permitted on the Property, except that which is needed to transport storage items on or off the Property.

5. Rental Payments.

A. Monthly Payments. The rent for the Lease Area shall be $300.00 per month, payable in advance on or before the first day of each month at: City of Arcata, Finance Department, 736 “F” Street, Arcata, California 95521.

Robert L. Figas Lease for Storage at
4700 West End Road
B. Security Deposit. Lessee shall make a deposit in the sum of $1,000.00, which shall be held by the City, without interest, as security for any damages on the Lease Area. It shall be expressly understood and agreed that said deposit amount is not a measure of damages, and Lessee shall pay to the City on demand any additional amount that may be owed for damage in existence at the termination of the Lease. Any remaining balance of the deposit shall be promptly returned to Lessee at the time after termination of this Lease after which all of Lessee’s obligations under this lease have been fulfilled.

C. CPI Adjustment. Annually, on July 1, the rent shall be adjusted by the Consumer Price Index (CPI). The CPI used for such increases is the All Urban Consumers U.S. City Average, All Items, 1982-1984 = 100 annual CPI from the prior calendar year.

6. Alterations. Lessee shall not construct any alterations, improvements, or additions or otherwise alter the Lease Area, including, but not limited to such alterations as performing grading, installing drainage features, roads, or storage tanks (collectively, “Alterations”) without the City’s prior written consent.

7. Entry. City reserves the right to enter the Lease Area at all reasonable times and upon advance notice to Lessee. Lessee must keep gates to the Property closed and locked at all times the gates are not in use.

No access by the general public is allowed.

8. Insurance. Lessee shall maintain insurance throughout the duration of this Lease, and provide Certificates of Insurance, as specified below. All insurance carriers shall be admitted in the state of California and with an A.M. Best’s rating of A- or better and a minimum financial size VII.

A. Commercial General Liability. Insurance Services Office (ISO) “Commercial General Liability” policy form CG 00 01 or the exact equivalent. Coverage for additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $2,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate.

B. Business Automobile Insurance: ISO Business Auto Coverage Form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $2,000,000 per accident. If Lessee will use personal autos on the Premises, Lessee shall provide evidence of personal auto liability coverage for each such person.

C. Workers Compensation Insurance: covering all employees and volunteers as required by the state of California on a state-approved policy form.

D. Property Insurance: insuring all improvements on the property against fire for the full replacement cost of the improvements, with deductibles and the form and endorsements of coverage as approved by the City.

E. Excess or Umbrella Liability Insurance (Over Primary): if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include a drop down provision providing coverage above a maximum $25,000 selfinsured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. The policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to Lessee. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.

Robert L. Figas Lease for Storage at
4700 West End Road
F. General Conditions Pertaining to Insurance:
1) Lessee shall have its insurer endorse the third party general liability coverage to include as additional insureds the City, its officials, employees, volunteers and agents, using standard ISO endorsement CG 20 10.
2) The parties acknowledge that all insurance coverage required to be provided by Lessee is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to the City.
3) Certificates shall contain a statement that the policy will not be cancelled except after thirty (30) days prior written notice to the City.
4) All endorsements must have an original authorized signature. Facsimile or electronic copies are insufficient.
5) Lessee agrees to waive subrogation rights against the City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 6) Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Lessee’s general liability policy, shall be delivered to the City at or prior to the execution of the Agreement.
7) All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Lessee shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect the City’s protection without the City’s prior written consent.

The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Lessee ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Lessee, the City will negotiate additional compensation proportional to the increased benefit to the City.

9. Indemnity. To the fullest extent permitted by law, Lessee shall, at Lessee’s sole expense and with counsel reasonably acceptable to City, defend, indemnify, and hold harmless City and City’s officers, officials, employees and agents from and against all claims (including demands, losses, actions, causes of action, damages, liabilities, expenses, charges, assessments, fines or penalties of any kind, and costs including Lessee and expert fees, court costs and attorney’s fees) from any cause, arising out of or relating (directly or indirectly) to this Lease, the tenancy created under this Lease, or the Premises, including without limitation:

A. The use or occupancy, or manner of use or occupancy, of the Property; B. Any act, error, omission, or negligence of Lessee or of any of Lessee employee, contractor, invitee or guest in, on or about the Property; or
C. Any breach or default in performance of any obligation on Lessee’s part to be performed under this Lease, whether before or during the Lease Term or after its expiration or earlier termination.

This indemnification extends to and includes, without limitation, claims for injury or death to persons, loss of, injury or damage to, or destruction of property, and all economic losses and consequential or resulting damage. Lessee’s indemnification obligation hereunder shall survive the expiration or earlier termination of this Lease until all claims against the City involving any of the indemnified matters are

Robert L. Figas Lease for Storage at
4700 West End Road
fully, finally, and absolutely barred by the applicable statute of limitation.

10. Default. Each of the following shall constitute an event of default under this Agreement (each an “Event of Default”)
A. Failure to pay rent when due.

B. Failure to obtain and/or maintain insurance as required in this Agreement; C. Failure to practice good management so as not to cause erosion or other damage to the Property; D. Failure to perform any of the covenants, conditions, or provisions of this Agreement to be performed by Lessee;
E. The vacation or abandonment of the Lease Area for a period of two (2) months or longer.

11. Remedies. Upon the occurrence of an Event of Default, the City, in addition to any other rights or remedies available to the City at law or in equity, shall have the right to do any one or all of the following:

A. Immediately terminate this Agreement and all rights of Lessee by giving Lessee written notice that this Agreement is terminated;

B. Enter the Lease Area and remove all property from the Lease Area. The City may cause such removed property to be stored at the expense or for the account of the Lessee; and/or C. Cure the breach underlying the Event of Default for the account and at the expense of Lessee; provided that the City shall first allow Lessee a reasonable opportunity to cure, except in cases of emergency, where the City may proceed without prior notice to Lessee. Lessee shall, upon demand, immediately reimburse the City for all costs, including costs of settlements, defense, court costs, and attorney’s fees, that the City may incur in the course of any cure. The parties expressly agree that the City is not required to provide Lessee an opportunity to cure prior to exercising another legal remedy or right, including termination of the Agreement.

Except as inconsistent with or contrary to any provisions of this Agreement, no right or remedy conferred upon or reserved to the City is intended to be exclusive of any other right or remedy given now or later or existing at law or equity or by statute. No waiver by the City of any violation or nonperformance by Lessee of any obligations, subsequent violation or nonperformance of Lessee of any obligations, agreements or covenants shall be deemed a waiver of any subsequent violation or nonperformance of the same or any other covenant, agreement, or obligation, nor shall any forbearance by the City to exercise a remedy for any violation or nonperformance by Lessee be deemed a waiver by the City of rights or remedies with respect to that violation or nonperformance.

12. Termination. Either party may terminate this Agreement upon 30 days’ advance written notice.

Upon termination, Lessee shall return the Lease Area to its original condition subject to inspection and approval by the City’s Environmental Services Director or designee. At a minimum, Lessee shall remove all temporary structures installed by Lessee. Lessee shall be responsible for any and all damages.

13. Possessory Interest. The property interest conveyed by this lease may create a possessory interest subject to property taxation for which Lessee may be subject to the payment of such taxes. (Revenue and Tax Section 107.6.)

Robert L. Figas Lease for Storage at
4700 West End Road

14. Assignment. This Agreement shall not, either voluntarily or otherwise, be assigned by Lessee nor shall the Lease Area or any part thereof be sublet by Lessee.

15. Notice. Any written notice required under this Agreement shall be deemed delivered when deposited in the United States mail, postage prepaid, addressed to the respective parties at the addresses set forth below the parties’ signatures, or to such other address as either of the parties may designate for delivery of such notice.

16. Nondiscrimination. Lessee herein covenants by and for himself or herself, his or her heirs, executors, administrators, and assigns, and all persons claiming under or through him or her, and this Agreement is made and accepted upon and subject to the following conditions: That there shall be no discrimination against or segregation of any person or group of persons, on account of any basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, in the leasing, subleasing, transferring, use, occupancy, tenure, or enjoyment of the premises herein leased nor shall the lessee himself or herself, or any person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy, of tenants, lessees, sublessees, subtenants, or vendees in the premises herein leased.

17. Attorney Fees. If any legal action is taken to enforce the terms of this Agreement, the prevailing party shall be entitled to recover reasonable attorney fees and other costs and expenses incurred in connection with that legal action.

18. Governing Law. This Agreement is governed by the laws of the State of California. In any action or proceeding that may be brought from or connected in any way to this Lease, the laws of the State of California shall be applicable and shall govern to the exclusion of the law any other forum.

Venue shall be fixed in Humboldt County.

19. Authorization. Each party signing below represents and warrants that he is duly authorized to sign on behalf of his principal and to bind the principal to the terms of this Agreement.

IN WITNESS WHEREOF, the parties have entered this Agreement as of the date set forth above.

CITY OF ARCATA LESSEE
By: _____________________________ BY: _____________________________ Title: Merritt Perry,
City Manager
Printed Name: Robert L. Figas
Date: _____________________________ Date: _____________________________ 736 F Street
Arcata, CA 95521 Address:
115 Redmond Road
Eureka, CA 95503
Insurance approval:
_________________________
Danielle Allred,
Contracts & Special Projects Manager

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager
PREPARER: Tabatha Miller, Assistant City Manager
DATE: February 18, 2026
TITLE: Approve a $2,500 Sponsorship for Bright and Green to Provide Reusable Dishware at Community Events, Including the Saturday Arcata Farmers’ Markets.

RECOMMENDATION:

It is recommended that the Council approve a $2,500 sponsorship for Bright & Green to provide reusable dishware at Arcata community events, including the Arcata Farmers’ Market.

INTRODUCTION:

Bright & Green is a local reuse and waste-reduction organization that has supported City departments and community partners through reusable dishware, event services, education, and waste-reduction reporting. These services directly support state-mandated waste prevention requirements and align with the City’s adopted Zero Waste and Climate Action priorities.

Reuse and waste-reduction infrastructure provided by Bright & Green is formally listed in Humboldt County’s 2025 Comprehensive Economic Development Strategy (CEDS) under the City of Arcata, identifying this work as an active economic development initiative tied to workforce development, regulatory compliance, and community resilience.

Approval of this funding would allow the City to move from informal reuse participation to a structured, budgeted, and reportable program that can be evaluated annually and adjusted as needed.

BACKGROUND:

California has shifted from a recycling-focused system to a reuse-first approach.  Senate Bill (SB) 54 (Plastic Pollution Prevention Act) requires reductions in single-use packaging and the development of reuse infrastructure.
 SB 1383 (Organics Diversion Law) requires waste prevention, education, and contamination reduction, with reuse recognized as an eligible compliance activity.

The City of Arcata has already demonstrated leadership through its Strategic Plan, Zero Waste Action Plan, and SB 1383 Implementation Plan. Bright & Green provides turnkey reuse services that directly support implementation of these adopted policies.

Program Benefits
A formal partnership would provide:
 Measurable progress toward SB 54 and SB 1383 compliance  Reduced reliance on single-use materials at City and community events  Consistent waste-reduction data and reporting
 Support for nonprofits and free community events
 Local workforce development and green job creation
DISCUSSION:

The proposed $2,500 sponsorship supports the City Council’s goal of providing leadership in environmental stewardship and climate change preparedness by advancing zero-waste initiatives.

The sponsorship also supports progress toward SB 54 and SB 1383 compliance.

Funding would support the provision of reusable dishware at community and nonprofit events in Arcata, including the Saturday Arcata Farmers’ Markets.

BUDGET/FISCAL IMPACT:

The Council has previously expressed support for Bright & Green and discussed allocating American Rescue Plan Act (ARPA) funds to the organization to further its zero-waste goals.

However, those funds were ultimately reallocated to support Police Department staffing in order to expend the funds prior to December 31, 2024. That expenditure was offset by $269,000 in General Fund dollars, which were set aside for City Council-directed projects.

Those projects include the current Economic Strategic Plan, wayfinding signage, and other related economic development initiatives. Staff recommend allocating $2,500 from the Community Projects FY 2025-26 Budget (Account 101-10-01-52104) for an initial sponsorship of Bright & Green to provide reusable dishware at Arcata community events.

If desired future sponsorships could be funded through Solid Waste Franchise Fees to support SB 54 and SB 1383 compliance-related partnership projects.

RECOMMENDED COUNCIL ACTION:

Motion to approve a $2,500 sponsorship for Bright and Green to provide reusable dishware at Arcata community events, including the Arcata Farmers’ Market. Consent Calendar vote.

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Emily Benvie, Deputy Director of Environmental Services—Community Services DATE: February 18, 2026
TITLE: Approve an Amendment to the Agreement for Franchise Agreement Negotiation Assistance with CSG Consultants, Inc., in the amount of $20,000 with a Term Extended to October 31, 2026; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council approve an amendment to extend the agreement with CSG Consultants, Inc., for assistance with franchise agreement negotiations and increase the contract amount by $20,000; and authorize the City Manager to execute all applicable documents.

INTRODUCTION:

On March 1, 2023, the City entered into a Professional Services Agreement with CSG Consultants, Inc. (CSG) to provide technical and advisory support related to amending and restating the City’s solid waste hauling franchise agreement with Recology. This work is necessary to ensure compliance with the State-mandated Short-Lived Climate Pollutant Reduction Strategy (Senate Bill 1383) and associated CalRecycle requirements.

CSG has provided specialized expertise throughout the negotiation process, including technical expertise and knowledge of statewide industry standards, regulatory compliance analysis, service and rate structure evaluation, and coordination with the City’s Senate Bill (SB) 1383 Compliance Action Plan.

DISCUSSION:

On May 17, 2023, the City Council authorized the City Manager to enter into sole-source negotiations with Recology, recognizing that Recology’s provision of solid waste, recycling, and organics collection services is uniquely integrated with the City’s existing franchise agreement, which remains in effect through 2029.

Since that time, City staff and Recology have engaged in detailed and ongoing negotiations to develop an amended and restated franchise agreement that meets SB 1383 requirements while remaining operationally feasible, fiscally responsible, and consistent with the City’s solid waste community priorities. Given the complexity of aligning regulatory mandates, service standards, cost

structures, and implementation timing, negotiations have required continued technical analysis and refinement.

Throughout this process, CSG has provided critical support to staff, including preparation of draft agreement language, evaluation of service impacts and cost proposals, and coordination to ensure consistency with the City’s CalRecycle-approved SB 1383 Compliance Action Plan. As negotiations have progressed, the City has amended the agreement with CSG to ensure staff continued to have access to the specialized expertise necessary to protect the City’s interests and advance compliance efforts. The current agreement price, as previously amended over the past three years, has a maximum compensation amount of $73,840.

Staff and Recology have made substantial progress toward finalizing the amended and restated franchise agreement and anticipate presenting the franchise agreement for the City Council’s consideration in Spring 2026. To support the final stages of negotiation, including completion and evaluation of the technical cost proposal and preparation of final agreement materials, City staff is seeking Council approval for an amendment to extend the term through October 31, 2026, increasing the contract amount by up to $20,000 for professional services support from CSG. This amendment would increase the total contract price to an amount not to exceed $93,840.

City staff have budgeted for continued SB 1383 compliance support within the Solid Waste activity budget and believe this investment reflects prudent fiscal stewardship given the regulatory complexity, long-term operational implications of the franchise agreement, and the importance of ensuring rates remain fair, competitive, and sustainable for the community. While negotiations extended longer than initially anticipated due to the complexity of the issues involved, staff believe the resulting agreement will be stronger, aligned with Council priorities, and result in long-term operational and financial outcomes that better serve the community.

BUDGET/FISCAL IMPACT:

The full cost of the initial contract, subsequent amendments, and the proposed amendment are funded through the Solid Waste Fund, general ledger accounts 664-60-73-51770 (Professional Services) and 664-60-73-54455, which reflects funding from the CalRecycle SB 1383 Local Assistance Grant Program. It is anticipated that the proposed $20,000 amendment will be eligible for CalRecycle grant reimbursement. Should reimbursement not be available, sufficient funds are available within the Professional Services account to cover the cost.

RECOMMENDED COUNCIL ACTION:

Motion to approve an amendment to the agreement for franchise agreement negotiation assistance with CSG Consultants, Inc., in the amount of $20,000 with a term extended to October 31, 2026; and authorize the city manager to execute all applicable documents. Consent calendar vote.

ATTACHMENTS:

A. CSG Consultants Professional Services Agreement with Amendments for Franchise Agreement Negotiations
B. CSG Consultants Proposal for Franchise Agreement Negotiations

Purchase Order No. _ _ l~/5 __ 0~3~~--- CITY OF ARCATA PROFESSIONAL SERVICES AGREEMENT WITH CSG CONSULTANTS, INC. FOR ASSISTANCE WITH FRANCHISE AGREEMENT NEGOTIATIONS This Agreement is made on Jv/~ k J J d/)o<.. 3 between the City of Arcata, a municipal corporation (referred to as "City"), and CSG Consultants, Inc., a corporation (referred to as "Consultant").

RECITALS
WHEREAS, the City desires professional services to assist in certain work described briefly as providing support throughout the City's negotiations process with Recology Arcata for a new restated and amended franchise agreement and to ensure the new franchise agreement meets State Organics Recycling Laws, SB 1383 and AB 1826, and other state mandates in a cost effective manner, referred to herein as the "Services" or "Project".

WHEREAS, Consultant has demonstrated competence, experience and qualifications adequate to perform said professional Services, and the City desires to retain Consultant for such Services.

I. Scope of Services: Consultant agrees to perform services as set out in Exhibit A, "Scope of Work, Compensation" attached hereto and incorporated herein, and duly authorized by issuance of Purchase Order No. set out above. No purchase orders are issued without a valid Agreement.

2. Standards of Performance:

A. Standard of Care. The standard of care for all professional services performed or furnished by Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality.

B. Accuracy of Services. City shall not be responsible for discovering deficiencies in the technical accuracy of Consultant's Services. Consultant shall correct any such deficiencies in technical accuracy without additional compensation except to the extent such corrective action is directly attributable to deficiencies in City-furnished information. However, City shall be responsible for, and Consultant may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by City to Consultant pursuant to this Agreement. Consultant may use such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement.

C. Special Conditions. Consultant shall comply with all additional terms set forth in Exhibit B "Special Conditions," if any are so required: __ Special Conditions; ...X No Special Conditions.

D. Special Insurance Conditions. Consultant shall comply with all additional terms set forth in Exhibit C "Special Insurance Conditions," if any are so required:
___ Special Insurance Conditions; _ll_No Special Insurance Conditions.

3. Compensation for Services, Payment:

A. Compensation. City shall pay Consultant a<; set forth in Exhibit A, not to exceed $25,800.

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

B. Preparation and Submittal of Invoices. Consultant shall prepare and submit its invoices to the person and address specified by the City's Designated Representative no more than once per month and no later than the 20th day of each month.

C. Payments. All reasonable efforts will be made by City to pay undisputed invoices within 30 days of receipt.

If City contests an invoice, City may withhold that portion so contested and pay the undisputed portion.

Payment shall be made to the address specified by Consultant's Designated Representative.

D. Withholding of Payment. The City may withhold all or any portion of the funds provided for by this Agreement in the event that the Consultant has materially violated, or threatens to materially violate, any term, provision, or condition of this Agreement; or the Consultant fails to maintain reasonable progress toward completion of the Services or any component thereof.

4. Commencement, Completion:

A. Commencement. Services of Consultant shall commence upon full execution of this Agreement by all parties, and the Agreement shall remain in full force until September 30. 2023 No work, services, material or equipment shall be performed or furnished under this Agreement until the City has delivered a fully executed Agreement to the Consultant. A signed Agreement is considered notice to proceed.

B. Time for Completion. Consultant shall complete Services as set forth in Exhibit A. If City authorizes changes in the scope, extent, or character of the Services, then the time for completion of Consultant's services, and the rates and amounts of Consultant's compensation, shall be adjusted equitably. If Consultant fails, through its own fault, to complete the performance required in this Agreement within the time set forth, then City shall be entitled to the recovery of proximate damages resulting from such failure.

C. Suspension and Termination.
1) Suspension. At any time and for any reason, the City may temporarily suspend the Services upon five days' written notice to Consultant. In such event, Consultant shall perfonn no additional Services under this Agreement until the City has provided written notice to Consultant to re-commence Services. 2) Termination. The obligation to provide Services under this Agreement may be terminated for cause by either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. Notwithstanding the foregoing, this Agreement will not terminate under this paragraph if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice.
3) Project Suspension or Abandonment. The City may for any reason and at any time suspend indefinitely the Services and/or abandon the Project, or any part thereof, upon written notice to Consultant.

D. Payments Upon Termination. In the event of any termination under this Section 4, Consultant will be entitled to invoice the City and to receive payment for all acceptable services performed or furnished and all reimbursable expenses incurred through the effective date of termination.

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

E. Delivery of Project Materials to City. Prior to the effective date of termination, the Consultant will deliver to City all data and originals of all plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work and other materials for which City has compensated Consultant, and all such material shall become the prope1ty of the City upon delivery.

5. Independent Contractor: Consultant, in performing Services, shall act as an independent contractor and shall have control of his work and the manner in which it is performed. He/she shall be free to contract for similar services to be perfonned for others while under contract with the City. Consultant is not to be considered an agent or employee of the City. Consultant agrees to furnish at his/her own expense all tools, equipment, services, labor and materials necessary to complete all requirements of this Agreement.

6. Indemnity: When the law establishes a professional standard of care for Consultant's services, to the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any and all of its boards (including the council, boards, commissions, committees and task forces), officials, employees and agents (collectively, "Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or sub-contractors or any entity or individual for which Consultant shall bear legal liability in the performance of professional services under this Agreement.

Other than in the perfotmance of professional services and to the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any all of the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or sub-contractors of Consultant.

Consultant's responsibility for defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

The defense and indemnification obligations of the Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

7. Insurance: Consultant shall procure and for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, or employees; and shall provide Certificates of Insurance as specified below. If Special Insurance Conditions are contained in Exhibit C, said conditions shall control.

Coverage shall be at least as broad as:

A. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $2,000,000 per occurrence for all covered losses.

If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. Additional insured coverage for the City shall not be limited to its vicarious liability.

Defense costs must be paid in addition to limits.

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

B. Automobile Liability: ISO Form Number CA 00 01, covering Code I (Any Auto) or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned). Limits are subject to review, but in no event to be less than $2,000,000 per accident for bodily injury and property damage. If City approves Consultant or Consultant's employees use of personal autos on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

C. Workers Compensation Insurance: covering all employees and volunteers as required by the State of California, with Statutory Limits, on a state-approved policy form, and Employer's Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if Consultant provides written verification that is has no employees.) D. Excess or Umbrella Liability Insurance (Over Prima,y): if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverage. Such policy or policies shall include a drop down provision providing coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf of' basis, with defense costs payable in addition to policy limits. Such insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's insurance or self-insurance shall be called upon to protect it as a named insured. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subcontractors or others involved in performing Services under this Agreement. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.

E. Professional Liability or Errors and Omissions Insurance, As Appropriate: written on a policy form coverage specifically designed to protect against acts, errors or omissions of Consultant and "Covered Professional Services" as designated in the policy and must specifically include work performed under this Agreement. The policy limit shall be no less than $2,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement.

F. General Conditions Pertaining to Insurance: The insurance policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.
a. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance at least as broad as one of the following ISO ongoing operations Forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations Forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.
2) It is a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage and/or limits required in this Section 7 shall be available to the City as an additional insured. Furthennore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

3) For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
4) All self-insured retentions (SIR) must be disclosed to the City for approval and shall not reduce the limits of liability. Policies containing any SIR shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City. 5) The City reserves the right to obtain a full certified copy of any insurance policy and any endorsement. Failure to exercise this right shall not constitute a waiver of the City's right. 6) Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or selfinsured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. 7) Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents and subcontractors. Consultant agrees to require that all subcontractors and subsubcontractors do likewise. 8) Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all required coverages and an additional insured endorsement to Consultant's general liability policy, shall be delivered to the City at or prior to the execution of the Agreement. 9) All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect the City's protection without the City's prior written consent.

I 0) The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to the City. 11) fn the event Consultant fails to obtain or maintain completed operations coverage as required by this Agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by Consultant.
12) Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

8. Subcontracting: No services covered by the Agreement shall be subcontracted without the prior written consent of the City. In the event subcontracting is approved, the following shall apply:

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

A. Consultant shall include in all subcontracts and require of all subcontractors all insurance and indemnity requirements and provisions of the Agreement that are applicable to any subcontractor's scope of work.

Subcontractor's responsibility for defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

B. Each subcontractor shall be obligated to Consultant and the City in the same manner and to the same extent as Consultant is obligated to the City under this Agreement. If hiring a sub-subcontractor to perform any Services, the subcontractor shall include in the sub-subcontract all provisions of this Agreement including all insurance and indemnity provisions that are applicable to said subsubcontractor's scope of work.

C. Consultant shall furnish a copy of the Agreement's insurance and indemnity prov1s1ons to any subcontractor upon request. Upon request from the City, Consultant shall provide insurance certificates and endorsements of its subcontractors.

9. Document Submission and Title to Documents; Consultant agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work produced in the performance of this Agreement is considered work made for hire and shall be the property of the City upon delivery. City may disclose, disseminate and use in whole or in part, any final form data and information received, collected, and developed under this Agreement.

10. Permits and Licenses: Prior to execution of the Agreement the Consultant shall obtain and maintain throughout the Agreement period all licenses required by law including but not limited to a valid City of Arcata business license.

11. Modification, Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

12. Assignment. This Agreement is not assignable by the Consultant, either in whole or in part.

13. Audit of Records. Consultant shall maintain complete and accurate records of all payrolls, expenditures, disbursements and other cost items charged to the City or establishing the basis for an invoice, for a minimum of four years from the date of final payment to Consultant. All such records shall be clearly identifiable.

Consultant shall allow City representatives to inspect, examine, copy and audit such records during regular business hours upon 24 hours' notice.

14. Designated Representatives. Consultant and City designate the following specific individuals to act as Consultant's and City's representatives and primary contact persons with respect to the services to be performed or furnished by Consultant and responsibilities of City under this Agreement ("Designated Representative"). Such individuals shall have authority to transmit instructions, receive information, and implement the contract on behalf of each respective party. The Designated Representative is not authorized to receive notices required under this Agreement unless identified under Section 15 below. Either party may change the individual name of the Designated Representative by written notice to the other party.

City Designated Representative:

Name: Emily Benvie
Title: Deputy Director of Community Services
Phone: 707-28-2102
Email: [email protected]
Consultant Designated Representative:

Name: Kathleen Gallagher
Title: Sustainabil.ity Manager
Phone: 650-483-9097 (cell)
Email: [email protected]
CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

15. Notices. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt, excepting that notice sent by mail shall be deemed given and received three (3) business days after the date deposited in the United States mail.
otice to City:

Name: ----'K=ar""' e""n""'D"--'-"ie=m""e""r _________ _ Title: ___ C='~·ty"-"-M~a=n=a=g=e~r _________ _
Address: _ .:..; A:.:..rc=a=ta=....;:C:..:.it ... y__,H'-'-a=l"'"I _______ _ 736 F Street
Arcata CA 95521
Email: -~c=it=y~m=gr =@.,Lc=i"""1y~o~fa=r~c=at=a..,._q=.o""rg;,.. _ ___ _ Fax: --~7~07~-~82~2~-~80~1~8 _______ _
Notice to Consultant:
ame:. ___ __,,,._.y_,_r=us"--'-' K,.,,ia=n""p""'o'""l"'"1r _____ _ Title: ------'P""'r~e=si=d=e=nt~-------- Address: ___ C~S~G_C~o=n=s~u_lt=an_t=s~, I_n~c~. ___ _ 550 Pilgrim Drive
Foster City. CA 94404
Emai I =-----=C=o=n=tr=a=ct=s_,.,@;;,.c=s=g=e=ng=r:..:..c=o=m~ --- Fax: _______________ _

16. Governing Law: This Agreement and performance hereunder and all suits and special proceedings shall be construed in accordance with the laws of the State of California. In any action or proceeding that may be brought from or connected in anyway to this Agreement, the laws of the State of California shall be applicable and shall govern to the exclusion of the law any other forum. Venue shall be fixed in Humboldt County.

17. Disputes. City and Consultant agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice prior to invoking any procedures of this Agreement, or exercising their rights under law. Prior to court action, the parties agree to pursue mediation as a means to settle any dispute.

18. Entire Agreement This Agreement together with the exhibits identified below constitutes the entire Agreement between City and Consultant for the Services and supersedes all prior written or oral understandings.

19. Nondi crimination. During the performance of this Agreement, Consultant and its subcontractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of sex, race, religion, color, national origin, ancestry, disability, sexual orientation, medical condition, marital status, age ( over 40), or denial of family-care leave, medical-care leave, or pregnancy-disability leave. Consultant and its subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment.

20. Severability. Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Consultant, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

21. Survival. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason.

22. Timeliness. Time is of the essence in this Agreement. Consultant shall proceed with and complete the Services in an expeditious manner.

23. Waiver. Neither the acceptance of Consultant's work nor the payment thereof shall constitute a waiver of any provisions of this Agreement. A waiver of any breach shall not constitute a waiver of that provision, nor shall CSG Consultants Agreement - Franchise Agreement Negotiations {Prof. Svcs. Template 3-16-21)

it affect the enforceability of that provision or of the remainder of this Agreement.

24. Exhibits Included. The following Exhibits are attached hereto and incorporated into this Agreement:

Exhibit A: Scope of Work, Compensation
Einl:i~hit B: S13ee.ial Conditions None.

E>d:iil3it C: 813eeial lns~1ranee G01:iditio1:is None.

With the exception of Exhibit C, in the event of conflict between the terms and conditions of this Agreement and those within any Exhibit hereto, the tenns and conditions of this Agreement shall prevail over any Exhibit hereto. In the event of conflict between the provisions contained in Section 7 of this Agreement and those in Exhibit C, if any, the Exhibit C Special Insurance Conditions shall control.

25. Attorney's Fees. Should any litigation or arbitration be commenced between the parties hereto concerning this Agreement, or the rights and duties of any party in relation thereto, the party prevailing in such litigation or arbitration shall be entitled, in addition to such other relief as may be granted, to a reasonable sum as and for attorney's foes in such litigation or arbitration.

26. Counterparts. This Agreement may be executed in counterparts, each of which will be considered an original, but all of which will constitute one and the same agreement. Facsimile, portable document format (pdt), and verified electronic signatures shall be binding and considered as if an original.

IN WITNESS WHEREOF, the person executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

CITY:

By: - '---'L- -..,.......... ~ 1........... ~ -=---=------- '- K~.0 Diemer
City Manager
Date: Z, \ , 1~ Date: 2-27-23
Employer ID#: ----
Danielle Allred,
Contracts and Special Proj ects Manager .... We.. - ved as to form: 11 !A ~ /J'f /cf plf}vd hf · CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

EXHIBIT "A"

SCOPE OF SERVICES AND COMPENSATION
Scope of Services:

Consultant shall provide consulting services and support for City's franchise agreement negotiations with Recology. Consultant's tasks under this Agreement include:

1. Provide technical assistance in franchise agreement negotiation meetings with Recology and City staff;

2. Complete document and data analysis of information provided by Recology;

3. Complete a Scope of Services for Recology to complete a technical cost proposal. Scope to include the new SB 1383 programs, inclusion of existing programs, inclusion of industry standards and other modifications. Requires Recology to complete full cost accounting for Scope of Services.

4. Develop recommendations for the new restated and amended Franchise Agreement.

At City's request, Consultant shall also provide on-call technical assistance on a time and materials basis, as needed, at a rate of $200/hour.

Consultant's scope of services, tasks and deliverables are more particularly described in the Consultant's Proposal, dated February 13, 2023, relevant portions of which are attached and incorporated herein as Exhibit "A" - Attachment 1.

Compensation:

City shall pay Consultant on a time and materials basis, and in accordance with Consultant's Cost Proposal, attached and incorporated herein as Exhibit "A" - Attachment 2.

Total compensation not to exceed $25,800 without written mutual consent.

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)

Exhibit "A" - Attachment 1 CSG PROPOSAL TO THE CllY OF ARCATA Scope of Work
Task 1: Provide Technical Assistance in Franchise Agreement Negotiation Meetings with Recology.

This task includes:
• Develop documents, complete analysis, draft agendas for meetings with Recology.

Prepare questions for Recology prior to each meeting for Recology and discuss with City staff prior to each meeting.
• Participate in meetings with Recology to support City in achieving cost effective programs that meet state mandates and include industry standards and best practices.
• Prepare summary reports for each meeting with Recology of the agreed upon actions by Recology and City for inclusion on SharePoint for transparency of negotiation discussion.
• Hold meetings with City staff to prepare for negotiation meetings with Recology. • Note: This task assumes that there will be a total of 6 meetings with Recology, and 6 meetings with City staff. If t here are additional meetings, CSG will bill on the agreed upon hourly rate on a time and materials basis (see Scope of Work Cost on page 7).

Deliverables: Agendas and Summary Report of meetings with Recology and City staff Task 2: Complete High Level Analysis of Data Information Provided by Recology for City staff.

This task includes:
• Complete high-level analysis of data provided by Recology that includes disposal and diversion data. Provide summary assessment to City staff of analysis.

Deliverables: Summary Assessment Report of Data Analysis Task 3: Complete a Scope of Work for Recology to complete a technical cost proposal for the City.

The Scope of Work to include the new SB 1383 Programs, inclusion of existing programs, inclusion of industry standards and other modifications agreed upon by the City. The Scope of Work is a result of the collaborative discussions with Recology and City Staff.

This task includes:
• Development of a draft Scope of Work for Recology resulting from the collaborative discussions with Recology and City staff. Ensure there is common understanding and agreement by Recology for this scope of work and mutual agreement by the City and Recology. (Note Recology would use the Scope of Work to provide technical cost proposal to City, and ensure City staff approval of Scope of Work).

Deliverables: Scope of Work for Recology to Complete ( result of collaborative meetings with Recology and City staff).

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)
4

CSG CONSULTANTS

Task 4:

CSG PROPOSAL TO THE CITY OF ARCATA
Complete Recommendations to City staff for inclusion in the new restated and amended Franchise Agreement.

This tas k includes:
• Provide specific recommendations to be included in the new restated and amended franchise agreement.

Deliverables: Report of specific recommendations to be included in the new restated and amended franchise agreement.

Task S: Provide technical assistance at the direction of City staff on a time and materials basis per the cost per hour noted in the Scope of Work Cost on page 7.

This task includes:
• Upon direction by City staff, CSG staff can complete additional tasks on a time and materials basis, per the hourly rate included in this Scope of Work Cost included on page 7.

Please note: Below are additional essential tasks that should be completed once the above tasks are complete to provide the City with technical expertise needed to complete the cost proposal and cost proposal/rate analysis process for the new restated and amended franchise agreement. Note these tasks and their related hours and costs are not included in this proposal:

I. Provide a standardized Excel cost proposal format for Recology (known as a Detailed Cost Report, DCR) to complete to include all proposed costs in response to the Scope of Services.

Recology is to complete this document and include all cost detail for collection, operation, labor, education/outreach, overhead, profit, etc. Recology has completed this DCR in other jurisdictions.

II. Once this Detailed Cost Report (DCR) is completed by Recology and submitted to City staff, detailed analysis of the OCR is needed by contractor to ensure Recology's proposed operating expenses are accurate, review Recology's regional cost allocation, ensure cost assumptions are reasonable, ensure that costs are consistent with industry standards, and provide that the DCR provides the essential detail regarding impact on customer rates.

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)
5

CSG CONSULTANTS

Exhibit "A" - Attachment 2 CSG PROPOSAL TO TME CITY 0~ ARCATA Scope of Work Cost
CSG's cost for this project are provided in the table below.

Senior Sustainability
Manager $200 per Hour
Tasl<s Number of Hours CSG Cost
Task 1: Provide Technical Assistance in Franchise
Agreement Negotiation Meetings with Recology 48 $9,600 and City Staff Meetings Task 2: Complete Document and Data Analysis of
Information provided by Recology 16 $3,200
Task 3: Complete Scope of Services for Recology
to complete a technical cost proposal. Scope to
include the new SB 1383 programs, inclusion of
existing programs, Inclusion of industry standards 30 $6,000 and other modifications. Requires Recology to complete full cost accounting for Scope of
Services.
- - - Task 4: Develop recommendations for the new
restated and amended Franchise Agreement. 35 $7,000
_ ,_
Task 5: Provide on call, as needed technical
assistance, at the direction of City staff on a time As-Needed As-Needed and materials basis at $200/hr. {Removed] [Removed]
Total Cost: $25,800
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel, and office expenses. CSG will mail an invoice every month for services rendered during the previous month. On July 1 of each year following the contract start date, CSG will initiate a rate increase based on change in CPI for the applicable region. Note: CSG rates quoted herein are valid February 2023 through June 2023.

Note: Additional tasks can be completed by CSG at the direction of City staff that are outside of the proposed scope of work; additional tasks would be agreed upon by the City and CSG and approved in advance by the City, and completed on a time-and-materials basis at the hourly rate provided herein.

CSG Consultants Agreement - Franchise Agreement Negotiations (Prof. Svcs. Template 3-16-21)
7

CSG CONSULTANTS

AMENDMENT NO. 1

TO CITY OF ARCATA PROFESSIONAL SERVICES AGREEMENT WITH
CSG CONSULTANTS, INC. FOR ASSISTANCE WITH

FRANCHISE AGREEMENT NEGOTIATIONS
This is an Amendment to that certain Professional Services Agreement between the City of Arcata (hereinafter referred to as "City"), a municipal corporation, and CSG Consultants, Inc., a corporation (hereinafter referred to as "Consultant"), executed by the City on March 1, 2023, and having Purchase Order number 45033 ("Agreement"). This Amendment No. I to said Agreement is effective as of October 1, 2023.

WHEREAS, the City has been satisfied with Consultant's professional services provided to date and desires continued technical assistance related to complete franchise agreement negotiations with Recology Arcata and ensure compliance with SB 1383, as requested by the City; NOW THEREFORE in consideration of the mutual covenants, conditions and agreements herein to be performed, the parties agree as follows:

1. Ratification of Agreement. The terms and conditions of the Agreement, including all exhibits and attachments, are ratified in their entirety except to the extent inconsistent with the terms and provisions of this Amendment. In the event of such inconsistency, this Amendment shall control.

2. Scope of Services: Consultant shall provide further technical assistance to complete franchise agreement negotiations with Recology Arcata and to ensure the new franchise agreement includes SB 1383 compliant programs, industry standards and City priorities. The scope of these services is more particularly described in Consultant's proposal dated February 20, 2024, relevant portions of which are attached and incorporated herein as Exhibit "A" -Attachment 3.

3. Compensation: Compensation for the additional work described shall not exceed $23,040. Previous contract amount $25,800, for a total contract amount not to exceed $48,840.

4. Commencement, Completion. The Agreement shall remain in full force until September 30, 2024.

IN WITNESS WHEREOF, the persons executing this Amendment warrant and represent they have the authority to execute and bind their respective pa11y to the performance of its obligations hereunder.

Title: President --------------

CITY OF ARCATA
By: i,~, ( ~-d.d.d-c
Karen 1emer
City Manager
Danielle Allred
Contracts and Special Projects Manager
Date: 3-13-2024
Date: 3 /J4 /42'-f
I I
Arcata-CSG Consultants Agreement for Franchise Negotiations Assistance - Amendment 1 Page 1 of 4

Exhibit "A" - Attachment 3 CSG PROPOSAL TO THE CITY OF ARCATA Scope of Work
Task 1:

Task 2:

Task 3:

Task 4:

Task 5:

Provide Technical Assistance in Franchise Agreement Negotiation meetings to ensure City's Franchise Agreement includes SB 1383 compliant programs, industry standards and City priorities through bi-weekly meetings with Recology and jurisdictions, and individual meetings with Recology and City of Arcata staff. Update redlined franchise agreement based on consensus achieved between City of Arcata and Recology. Hold meetings with Recology staff and City staff to negotiate provisions in the new redlined franchise agreement for the City of Arcata. Ensure the City's new franchise agreement includes current industry standards, improved performance standards, diversion guarantees, fair and transparent hauler compensation/rate setting methodology, and other provisions that are a priority to the City. Ensure the new franchise agreement is compliant with the City's Corrective Action Plan (CAP). Complete analysis of Recology data including projected diversion and disposal data, recommend methods to reduce rate impacts. Develop agendas and supporting documentation for meetings with Recology.

Deliverables: Completed new franchise agreement for the City of Arcata, meeting agendas and supporting documentation.

Complete analysis of Recology's comprehensive cost proposal to the City of Arcata for the new and existing services to establish the new cost baseline in collaboration with Chris Bell & Associates upon conclusion of franchise agreement negotiations. Complete new SB 1383 fee provision in franchise agreement to provide the City with a sustainable revenue stream. CSG will provide a summary memorandum regarding Recology's cost proposal, program and cost allocations and discuss cost assumptions' reasonableness and meet the City's requ irements. (note: Chris Bell would be working under a separate agreement with the City of Arcata). Hold meetings with Recology, City staff and Chris Bell to discuss and resolve discrepancies and questions related to Recology's cost proposal, rate structure and rate impacts .. CSG will finalize SB 1383 fee for inclusion in the new franchise agreement by direction of City staff to provide sustainable revenue stream to fund City programs to meet SB 1383 requirements e.g. CalRecycle reporting, procurement, technical assistance, monitoring, etc. The SB 1383 fee is a 'pass-through cost' and separate from the City's franchise fee.

Deliverables: Memorandum summarizing recommendations regarding Recology's cost proposal, meeting agendas, and supporting documentation. Memorandum with recommendations regarding the SB 1383 fee.

Provide technical assistance for SB 1383 program development based on City staff and City Council preferences and modify per direction from City staff. Assist staff to complete draft staff report and supporting documentation for presentation to City Council for approval of new franchise agreement. CSG will complete a draft staff report and supporting documentation to assist staff in presenting the new franchise agreement to the City Council and request approval of the new franchise agreement.

Deliverables: Staff report and supporting documentation for City Council meeting.

Complete work for compliance with the City's Corrective Action Plan (CAP} and provide recommendations for City staff consideration.

Deliverables: Memorandum of recommendations regarding meeting the City's CAP.

Provide technical assistance at the direction of City staff on a time and materials basis per the cost per hour noted in the Scope of Work. Upon direction by City staff, CSG staff will complete additional tasks on time and materials basis, per the hourly rate included in this Scope of Work Cost.

Arcata-CSG Consultants Agreement for Franchise Negoti~ions Assistance - Amendment 1 C ~of4 ::.u CONSULTANTS

Kathleen Gallagher ~
CSG

CERTIFICATIONS & AFFILIATIONS
Joint Venture Silicon Valley Network,
Climate Protection Task Force
Pacific Energy Center Certification for
Energy Efficiency Auditing
AWARDS
Beacon Award Winner for
Sustainability Platinum
Beacon Award Winner GHG Reductions
for Community & Municipal

EDUCATION
Political Science, Natural Resources
University of Michigan I Ann Arbor, Ml
Series 7 Financial Consultant
Certification

VALUABLE SKILLS
Climate Action Plan Development
Zero Waste/Recycling Management
Construction & Demolition
Recycling/CalGreen
CalRecycle Compliance
Energy Efficiency/Water Conservation
Public Education/Outreach
Environmental Preferable Purchasing
Policies
City Task Force Facilitation
Presentations to Elected Officials
Grant Writing

CONSULTANTS
Principal/Senior Sustainabil ity Manager ',
Ms. Gallagher is a Sustainability Programs Manager for CSG Consultants and has over 28 years of experience in Climate Action Planning, sustainability program development, recycling, and solid waste contract management. She has served as project manager for Solid Waste and Recycling Programs, Climate Action Plan (CAP} development, energy efficiency projects, grant administration, and water conservation projects for several Bay Area jurisdictions. Ms.

Gallagher has extensive experience working with City task forces, elected officials, city staff, and the residential and business community.

Currently, Ms. Gallagher serves as the Sustainability Programs Manager for the Town of Colma where she is updating the Climate Action Plan for 2030 GHG reduction targets. She manages the development/ implementation of the Town's Climate Action Plan (CAP). Her efforts earned the Town a Platinum Beacon Award from the Institute for Local Government for implementation of best practices for sustainability. Additional projects include serving as the recycling, organics, and solid waste program technical expert for the development of the Town's Request for Proposal for recycling/solid waste collection. Ms. Gallagher served as the technical expert for development of the new franchise agreement with a special focus on commercial and organics diversion programs. Ms. Gallagher completes CalRecycle compliance reporting to meet AB 939, AB 341, SB 1383 requirements and facilitates CalRecycle staff audits.

Ms. Gallagher also provides Sustainability Program Management services for the Integrated Waste Management Program for San Benito County's Regional Agency. Projects include managing landfill operating contract compliance and landfill diversion programs, managing compliance with mandates, contract administration for the franchised and non-franchised agreements, household hazardous waste programs, public education/outreach programs, providing technical assistance to the County staff and County committees, and managing grants for the Regional Agency. Ms. Gallagher also completes CalRecycle compliance reporting to meet AB 939, AB 341, SB 1383 and SB 1016 requirement and the CalGreen Construction and Demolition recycling requirements.

ADDITIONAL RELEVANT EXPERIENCE
Ms. Gallagher developed Hillsborough's Climate Action Plan in collaboration with the Sustainable Hillsborough Task Force with elected officials and Town staff. She developed the following new sustainable programs for Hillsborough:
• Solar Community Program design and implementation
• Construction and Demolition Recycling Programs
• Municipal Green Building Policy development and implementation • Residential Energy Efficiency Program
• Energy Efficiency, Green Building and Solar Workshops design and implementation • Climate Protection Grant Proposal completion (awarded full grant funding} She facilitated CAP development with the City of Burlingame's Green Ribbon Task Force that consisted of City Council members, City commissioners, residents, and business community members. Ms. Gallagher developed the Climate Action Plan's guiding principles, greenhouse gas reduction programs, estimated costs, timelines, and reduction targets. Ms. Gallagher coordinated CAP development with City staff and community through a Community Climate Action Plan Workshop. Concurrent with CAP development, she developed a green building program, solar community program and energy efficiency workshops for immediate sustainability program implementation.

Arcata-CSG Consultants Agreement for Franchise Negotia'lions Assistance - Amendment 1 CSG ~~f 4

CSG PROPOSAL TO THE CITY OF ARCATA
Scope of Work Cost
Tasks
Task 1: Provide Technical Assistance in Franchise Agreement Negotiation meetings to ensure City's Franchise Agreement includes SB 1383 compliant programs, industry standards and City priorities through bi-weekly meetings with Recology and jurisdictions, and monthly individual meetings with Recology and City of Arcata staff. Update redlined franchise agreement based on consensus achieved between City of Arcata and Recology.

Task 2: Complete analysis of Recology's comprehensive cost proposal to the City of Arcata for the new and existing services to establish new cost baseline in collaboration with Chris Bell & Associates upon conclusion of franchise agreement negotiations. Complete new SB 1383 fee provision in franchise agreement to provide the City with a sustainable revenue stream.

Task 3: Provide technical assistance for SB 1383 program development based on City staff and City Council preferences and modify per direction from City staff.

Assist staff to complete draft staff report and supporting documentation for presentation to City Council for approval of new franchise agreement.

Task 4: Complete work for compliance with the City's Corrective Action Plan (CAP) and provide recommendations for City staff consideration.

Task 5: Provide on call, as needed technical assistance, at the direction of City Manager on a time and materials basis at $200/hr.
20% contingency
Total Cost:

Hours
45 24
21 6
As
Needed
Senior
Sustainability
Manager
$200 per Hour
Cost
$9,000
$4,800
$4,200
$1,200
$19,200
As Needed
$3,840
$23,040
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel, and office expenses. CSG will mail an invoice every month for services rendered during the previous month. On July 1 of each year following the contract start date, CSG will initiate a rate increase based on change in CPI for the applicable region.

Note: Additional tasks can be completed by CSG at the direction of City staff that are outside of the proposed scope of work; additional tasks would be agreed upon by the City and CSG and approved in writing in advance by the City and completed on a time-and-materials basis at the hourly rate provided herein.

Arcata-CSG Consultants Agreement for Franchise Negoticgions Assistance -Amendment 1 ~~of4 'l.,.:::IIU CONSU~TANTS

AMENDMENT NO. 2

TO CITY OF ARCATA PROFESSIONAL SERVICES AGREEMENT WITH
CSG CONSULTANTS, INC. FOR ASSISTANCE WITH

FRANCHISE AGREEMENT NEGOTIATIONS
This is an Amendment to that certain Professional Services Agreement between the City of Arcata (hereinafter referred to as "City"), a municipal corporation, and CSG Consultants, Inc., a corporation (hereinafter referred to as "Consultant"), executed by the City on March I, 2023, amended on October 1, 2023, and having Purchase Order number 45033 ("Agreement"). This Amendment No. 2 to said Agreement is effective as of October I, 2024.

WHEREAS, efforts to further franchise agreement negotiations have been challenged by unresponsiveness from Recology Arcata, the City continues to require Consultant's technical assistance to resolve franchise agreement negotiations, and/or to pursue other options to ensure compliance with SB 1383; NOW THEREFORE in consideration of the mutual covenants, conditions and agreements herein to be performed, the parties agree as follows:

1. Ratification of Agreement. The terms and conditions of the Agreement, including all exhibits and attachments, are ratified in their entirety except to the extent inconsistent with the terms and provisions of this Amendment. In the event of such inconsistency, this Amendment shall control.

2. Scope of Services: Consultant shall continue to provide technical assistance at the direction of City staff on a time and materials basis, as needed to inform ongoing franchise agreement negotiations, and/or consult on other options to ensure compliance with SB 1383.

3. Compensation: Compensation for the additional work described shall not exceed $ I 0,000. The previous contract price was not to exceed $48,840; the new contract amount is not to exceed $58,8400.

4. Com111ence111enl, Completion. The Agreement shall remain in full force until June 30, 2025.

IN WITNESS WHEREOF, the persons executing this Amendment warrant and represent they have the authority to execute and bind their respective party to the performance of its obligations hereunder.

Title: President

CITY OF ARCATA
By: i ~c:tr==
Merritt Perry
City Manager
Danielle Allred
Contracts and Special Projects Manager
Date: 11-12-2024
Date: ll / 13/ kt=
Date: I l / 12/zoz._Lj
7 7

AMENDMENT NO. 3

TO CITY OF ARCATA PROFESSIONAL SERVICES AGREEMENT WITH
CSG CONSULTANTS, INC. FOR ASSISTANCE WITH
FRANCHISE AGREEMENT NEGOTfATJONS
This is an Amendment to that certain Professional Services Agreement between the City of Arcata (hereinafter referred to as "City"), a municipal corporation, and CSG Consultants, Inc., a corporation (hereinafter referred to as "Consultant"), executed by the City on March 1, 2023, amended on October I, 2023, and on October I, 2024, and having Purchase Order number 45033 ("Agreement"). This Amendment No. 3 to said Agreement is effective as of July I, 2025.

WHEREAS, the City still has need of Consultant's technical assistance to finalize franchise agreement negotiations to ensure compliance with SB 1383;
NOW THEREFORE in consideration of the mutual covenants, conditions and agreements herein to be performed, the patties agree as fol lows:

I. Ratification of Agreement. The terms and conditions of the Agreement, including all exhibits and attachments, are ratified in their entirety except to the extent inconsistent with the terms and provisions of this Amendment. In the event of such inconsistency, this Amendment shall control.

2. Compensation: Additional compensation for the work shall be added in the amount of$15,000. The previous contract price was not to exceed $58,840; the new contract amount is not to exceed $73,840.

3. Commencement, Completion. The Agreement shall remain in full force until December 31, 2025.

IN WITNESS WHEREOF, the persons executing this Amendment warrant and represent they have the authority to execute and bind their respective party to the performance of its obligations hereunder.

Title: President

CITY OF ARCATA
By: \_,/\..,,-
Merritt Perry
City Manager
Danielle Allred
d:

Contracts and Special Projects Manager
Date: 7/8/2025
Date: _______, 7 J.___"J_,__ / _v 5_
Date: ]j1/~5

550 Pilgrim Drive
Foster City, CA 94404
phone 650.522.2500
fax 650.522.2599
www.csgengr.com
February 10, 2026
Ms. Emily Benvie
Deputy Director, Community Services
City of Arcata
736 F Street
Arcata, CA 95521
Re: Proposal to Complete Franchise Agreement Negotiation and SB 1383 Compliance Technical Assistance Dear Ms. Benvie,
Thank you for the opportunity for CSG Consultants (CSG) to complete the Franchise Agreement Negotiation and SB 1383 Compliance Technical Assistance for the City of Arcata. We look forward to completing this project for the City and ensuring the City receives a new franchise agreement with costeffective programs, improved services and 1383 compliant programs.

Kathleen Gallagher will continue to serve as the Project Manager, and she brings over 30 years of sustainability program management and waste management experience. Since SB 1383 regulations were approved, she has assisted several jurisdictions with new franchise agreements that are SB 1383 compliant, and she has become an SB 1383 subject matter expert. Ms. Gallagher’s contact information is as follows:

Kathleen Gallagher, Senior Sustainability Manager
550 Pilgrim Drive, Foster City, CA 94404
650.489.9097 mobile | [email protected]
The attached scope of work will be provided to the City on a not to exceed basis of $19,844. Details are included in the scope of work. Please feel free to contact Ms. Gallagher with any questions or comments you may have regarding our proposal.

We look forward to providing these services to the City of Arcata.

Sincerely,
Cyrus Kianpour, PE, PLS
President, CSG Consultants, Inc.

4 CSG Proposal to the City of Arcata
Scope of Work
Task 1: Complete franchise agreement provisions highlighted by the Arcata city attorney and achieve consensus with Recology’s attorney in collaboration with City staff and city attorney on outstanding legal terms and issues. Include updated agreed upon provisions and complete final franchise agreement quality assurance for City staff for the presentation to City Council for approval. Ensure the new franchise agreement is compliant with the City’s Corrective Action Plan (CAP) for SB 1383 compliance.

Task 2: Complete franchise agreement and achieve consensus on outstanding operations terms and issues with Arcata staff and Recology operations staff regarding Arcata’s commercial, MFD, residential accounts, city specific services, cardboard only accounts, outreach/education and rollout of new services.

Task 3: Complete cost proposal and rate structure quality assurance and quality control for all services to be included in Exhibit A of franchise agreement in collaboration with Arcata staff, Chris Bell and Recology. Participate in Recology/Chris Bell meetings and in City of Arcata/Chris Bell meetings. Provide technical assistance on rate structure to incentivize diversion and low contamination.

Task 4: Complete city staff report and Proposition 218 public notice documents and templates for city staff presentation to City Council for approval of new franchise agreement and new rates for all Recology services for the City of Arcata. Reference compliance with the City’s Corrective Action Plan (CAP) and legal requirements of SB 1383.

Task 5: Provide technical assistance and oversight of Recology’s implementation plan and rollout of new collection programs. Ensure Recology’s implementation, delivery of services and containers, outreach, education, Waste Zero Specialist services comply with new franchise agreement requirements. Provide city staff, city key stakeholders with essential outreach materials in collaboration with Recology and update staff on milestones rovide technical assistance at the direction of City staff on a time and materials basis per the cost per hour noted in the Scope of Work.

6 CSG Proposal to the City of Arcata
Scope of Work Cost
Tasks Hrs
Senior
Sustainability
Manager
$205/hr
Task 1: Complete franchise agreement and achieve consensus on outstanding legal terms and issues from Arcata staff and Recology attorney. Complete final franchise agreement for City Council approval with final quality assurance. 11 $2,255
Task 2: Complete franchise agreement and achieve consensus on outstanding operations terms and issues with Arcata staff and Recology operations staff regarding Arcata’s commercial accounts, MFD accounts, residential accounts, city specific services, outreach/education and rollout of new services, and ensure SB 1383 compliance.
18 $3,690
Task 3: Complete meetings with city staff and Chris Bell for cost proposal and rate structure quality assurance and quality control for all services for inclusion in Exhibit A of franchise agreement in collaboration with Arcata staff, Chris Bell and Recology. Provide technical assistance on rate structure. This task includes modifications to the cost proposal due to city staff requests to modify and/or reduce services to reduce rate impact. Provide technical assistance with selecting provisions to modify to reduce rate impact.
29 $5,945
Task 4: Complete city staff report and Prop 218 templates for city use for city staff presentation to City Council for approval of new franchise agreement.

Reference compliance with the City’s Corrective Action Plan (CAP) and SB 1383 Compliance.
9 $1,845
Task 5: Provide technical assistance and oversight of Recology’s implementation plan and rollout of new collection programs. Ensure Recology’s implementation, delivery of services and containers, outreach, education, Waste Zero Specialist services comply with new franchise agreement requirements. Provide city staff, city key stakeholders with essential outreach and education materials in collaboration with Recology and provide city staff with milestones completion.
21 $4,305
10% Contingency $1,804
Total $19,844
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel, and office expenses. CSG will mail an invoice every month for services rendered during the previous month. On July 1 of each year following the contract start date, CSG will initiate a rate increase based on change in CPI for the applicable region.

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Director of Community Development David Loya
PREPARER: Sara Cunha, Community Development Specialist
DATE: February 18, 2026
TITLE: Provide Direction on Potential Projects the City May Submit for Funding Under the State Community Development Block Grant (CDBG) 2025 Notice of Funds Availability (NOFA).

RECOMMENDATION:

It is recommended that the Council:
1) Open the Public Hearing and receive public comment on potential projects for funding under the CDBG 2025 NOFA;
2) Provide direction to staff regarding the activities for which the City should draft an application; and
3) Direct Staff to notice a hearing to authorize submission of the City’s 2025 CDBG Application.

INTRODUCTION:

The State Department of Housing and Community Development (HCD) released the amended 2025 CDBG NOFA on December 15, 2025. The 2025 CDBG NOFA has an application deadline of April 3, 2026. This hearing is required to receive public input regarding projects the City should consider applying for. Staff recommend the Council receive public comment, consider the project list (Attachment A), and provide staff direction on which activities to apply for.

BACKGROUND:

The City Council held a hearing on February 4, 2026, to discuss potential programs or projects for the 2025 CDBG NOFA. Staff held a noticed scoping meeting on February 17, 2026. And the Council’s February 18, 2026, meeting is the third opportunity for public input. Staff will provide updates from the February 17 meeting to the Council.

Approximately $27 million in federal funds will be allocated to eligible jurisdictions through the federal Small Cities Community Development Block Grant (CDBG) for the 2025 funding year, with funds provided as grants to Non-Entitlement Jurisdictions. Of this $27 million, $9,250,000 has been set aside for housing and economic development projects and programs, while $ 7,300,000 is set aside for planning and public services. An additional $2,000,000 is set aside for local administration.

The City currently has two active CDBG grants, one for Economic Development and Planning activities, utilizing this funding for its Business Assistance and Microenterprise loan programs, and one for Planning and Technical Assistance for the planning and feasibility of a Valley West Neighborhood Center.

The City is eligible to apply for the 2025 NOFA.

DISCUSSION:

City Council will decide which CDBG activities the City will include in the 2025 CDBG application. At the Public Hearing on February 4, 2026, Council reviewed a number of potential eligible activities the City may submit for funding under the CDBG 2025 NOFA, which encompasses the following eligible activities; Public Service and Planning and Technical Assistance, Housing and Economic Programs, Public Improvement, Community Facilities, and Housing Projects.

The 2025 CDBG NOFA limits are as follows:
 All applications will be eligible under a Competitive Application process, with certain submissions competing under defined set-asides. There are no Over-the Counter (OTC) Applications.
 Each Jurisdiction may submit up to three (3) applications during this NOFA cycle for a total of $3,600,000. Applications may be submitted in the following combinations:
i) One (1) Project + One (1) Program + One (1) Public Service or Planning - OR
ii) One (1) Project + Two (2) Public Service or Planning -OR iii) One (1) Program + Two (2) Public Service or Planning 2 Projects, 2 Programs, 3 Public Service, or 3 Planning applications are NOT allowed  Public Service and Planning activities up to $300,000  Projects up to $3.3 million
 $1.5 million for Housing Programs, and $1.5 million for Economic Development Programs.

Applications are rated and ranked competitively. An applicant’s score will be the total of the points received from all scoring criteria including High Poverty Service Area, Community Need Data, Capacity & Knowledge, CDBG as Gap Funding, Application Corrections (Attachment B). Any activities involving displacement, will require relocation per Federal relocation plan requirements.

Staff will provide a summary of the competitiveness of each potential application at the hearing.

POLICY IMPLICATIONS:

The CDBG program has been used in a variety of projects and programs implementing the City Council’s goals and priority projects over the years. This funding is critical to funding affordable housing, public facilities, the City’s business loan programs, housing rehabilitation programs, and a variety of other public benefit projects. The City must maintain a Certified Housing Element of the General Plan to be eligible for CDBG funds.

ENVIRONMENTAL REVIEW (CEQA):

Environmental review levels are reviewed for each activity. Some projects or programs may be exempt, as noted for each proposed activity (see Attachment A).

BUDGET/FISCAL IMPACT:

The matching funds requirements vary by program and are not required of all activities. Staff will provide a thorough analysis of match and fiscal impact when the projects are determined for the grant.

RECOMMENDED COUNCIL ACTION:

For the Recommended Council Action:

1. Open the public hearing, receive a staff report and public comment on potential projects for funding under the CDBG 2025 NOFA;

2. Provide direction to staff regarding the activities for which the City should draft an application; and

3. Direct Staff to notice a hearing to authorize submission of the City’s 2025 CDBG Application for March 18.

ATTACHMENTS:

A. Potential CDBG Project List
B. CDBG Scoring Matrix

Attachment A

ATTACHMENT A

COMMUNITY DEVELOPMENT BLOCK GRANT

POTENTIAL ACTIVITIES

ACQUISITION OF REAL PROPERTY

PROJECT

1. Project: Purchase and Development of Valley West Neighborhood Center Project Proponent: City of Arcata
NEPA Environmental Review Level: Unknown
Estimated Cost: Total: $12-$77 million CDBG: Unknown
Description: Funding for the purchase and development of property for Valley West Neighborhood Center.

ECONOMIC DEVELOPMENT ACTIVTIES

PROGRAMS

1. Program: Business Assistance and Microenterprise Loan Program Program Proponent: City of Arcata
NEPA Environmental Review Level: Categorically Excluded Subject to Section 58.5 Estimated Cost: Up to $1,500,000
Description: The City would apply for up to $1,500,000 for the Business Assistance Loan Program and Microenterprise Loan and Grant Program. Funds would be used to continue the City’s Business Assistance and Microenterprise Programs.

2. Program: Façade Improvement Program
Program Proponent: City of Arcata
NEPA Environmental Review Level: Environmental Assessment Estimated Cost: Unknown
Description: The Façade Improvement Program would encourage property owners and businesses to improve the exterior appearance of their buildings and storefronts.

PROJECTS

3. Project: Aldergrove Industrial Park Lot Development
Project Proponent: City of Arcata
NEPA Environmental Review Level: Environmental Assessment Estimated Cost: $500,000 - $1,000,000
Description: The City owns two (2) available parcels (APN’s: 507-251-040, -039) in the Aldergrove Industrial Park that are approximately one (1) acre in size each. The City’s Economic Development Committee has discussed the possibility of building a condominiumstyle business development on one or more of the parcels. The City may construct this type of building, then sell each condominium type unit to a small business or microenterprise.

Attachment A

HOUSING AND COMMUNITY DEVELOPMENT ACTIVITIES

PROGRAMS

1. Program: Homeownership Assistance and Housing Rehabilitation Program Program Proponent: City of Arcata
NEPA Environmental Review Level: Categorically Excluded Subject to Section 58.5 Estimated Cost: Up to $1,500,000
Description: The City would apply for up to $1,500,000 for the Homeownership Assistance and Housing Rehabilitation Combo Program. Funds would be used to continue the City’s Homebuyer Assistance Program and Housing Rehabilitation Program.

PROJECTS

2. Project: Bayview Courtyard Multi-Family Rehabilitation Project Proponent: Elizabeth Matsumoto
NEPA Environmental Review Level: Unknown
Estimated Cost: $2,000,000
Description: Funding to rehabilitate Bayview Courtyard affordable senior housing development.

3. Project: The Grove Multi-Family Rehabilitation
Project Proponent: City of Arcata
NEPA Environmental Review Level: Unknown
Estimated Cost: Unknown
Description: Funding to rehabilitate The Grove affordable housing development.

PLANNING AND TECHNICAL ASSISTANCE ACTIVITIES

1. Planning: Little Lake Redevelopment (Planning & Technical) Project Proponent: City of Arcata
NEPA Environmental Review Level: Exempt
Estimated Cost: CDBG: Up to $300,000
Description: The approximately 11-acre site located adjacent to the Marsh and, under the City’s agreement with the former redevelopment agency, must be used for economic development. This request would be a planning and technical application to help the City develop a clear redevelopment plan, better understand which uses are feasible given the site’s constraints, and ensure the plan is informed by robust community engagement.

2. Planning: Foodworks Expansion (Planning & Technical) Project Proponent: City of Arcata
NEPA Environmental Review Level: Exempt
Estimated Cost: Unknown

Attachment A

Description: The City’s Foodworks Culinary Center is at capacity and has potential for expansion on-site. This request would be a planning and technical application to determine feasibility and need for expansion.

3. Planning: Workforce Housing Reuse (Planning and Technical) Project Proponent: City of Arcata
NEPA Environmental Review Level: Exempt
Estimated Cost: Unknown
Description: Workforce housing has been identified as a need in the community. The request would be for financial assistance related to the planning and feasibility for this type of housing.

PUBLIC FACILITIES

PROJECTS

1. Project: Sea Level Rise Shoreline Revetment
Project Proponent: City of Arcata
NEPA Environmental Review Level: Unknown
Estimated Cost: Unknown
Description: Assist with funding for shoreline revetments that will be necessary due to sea level rise. The focus of this project would be areas adjacent to Jolly Giant Creek.

2. Project: Arcata House Partnership Shelter Rehabilitation Project Proponent: Darlene Spoor
NEPA Environmental Review Level: Unknown
Estimated Cost: Unknown
Description: Renovations are various shelters run by Arcata House Partnership, including addition of ADA compliant bathrooms, kitchen renovations, and roof repairs.

PUBLIC IMPROVEMENTS

PROJECTS

1. Project: Water Meter Replacement
Project Proponent: City of Arcata
NEPA Environmental Review Level: Unknown
Estimated Cost: CDBG: Up to $3,300,000
Description: Upgrade water meter replacements to provide real time water usage monitoring and faster recognition of potential leaks throughout the City of Arcata.

2. Project: Inflow and Infiltration (I and I) elimination (City owned and maintained) Project Proponent: City of Arcata Public Works
NEPA Environmental Review Level: Categorically Excluded Estimated Cost: Total: $185,000 CDBG: $150,000

Attachment A

Description: The City has previously applied for funding through CDBG to replace sewer main lines and sewer laterals from the sewer main line to the clean-out at the property line for low-income households. However, due to this project only benefiting approximately 52% Low-Income household, it was not competitive enough to be awarded a grant.

3. Project: Public Improvements for Accessibility - benches, bathrooms, trash cans.

Project Proponent: City of Arcata
NEPA Environmental Review Level: Unknown
Estimated Cost: Unknown
Description: Enhance public spaces by improving accessibility for all community members, through the installation of accessible benches, bathrooms and trash cans.

PUBLIC SERVICES ACTIVITIES

PROJECTS

1. Project: Homeless Services for Operations at Arcata House Partnership Annex One Stop Project Proponent: Darlene Spoor
NEPA Environmental Review Level: Unknown
Estimated Cost: Unknown
Description: Fund Arcata House Partnership’s homeless services, allowing the organization to continue providing essential services despite expected reduction in other funding sources.

2. Project: Homeless Services for Operations at The Grove and West Village Studios.

Project Proponent: Darlene Spoor and Danco Communities
NEPA Environmental Review Level: Unknown
Estimated Cost: Unknown
Description: Fund Arcata House Partnership’s homeless services, allowing the organization to continue providing essential services despite expected reduction in other funding sources.

3. Project: Little Lake Research Lab
Project Proponent: Community Member
NEPA Environmental Review Level: Unknown
Estimated Cost: Unknown
Description: Fund the development of a Little Lake Research Lab, a partnership between the City of Arcata and Cal Poly Humboldt. The lab would support research focused on the Arcata Marsh, and Little Lake for long-term stewardship and management of these natural resources.

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF FEDERAL FINANCIAL ASSISTANCE
651 Bannon Street, 7th Floor
Sacramento, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
Department of Housing and Community Development 2025 CDBG NOFA Revised 8/15/2025 Page 1
Appendix F: CDBG Scoring Matrix
This scoring matrix will be used to score all applications under the current Notice of Funding Availability (NOFA). An applicant’s score will be the total of the points received from all scoring criteria in the table below. The max score is 230 points.

If you have any questions on how this scoring matrix works, please email [email protected].

Applicant Name:

Application Name:

Reviewer: Total Score:

Department of Housing and Community Development 2025 CDBG NOFA Revised 3/12/2025 Page 2
Criteria Max
Points
High Poverty Service Area – Points are awarded to sub applications for which the service area for the proposed activity occurs in cities, counties or census tracts experiencing a poverty rate of 30 percent or more.

Data is compiled from the most recent ACS 5-Year Estimate and available on: Poverty Status by Census Area.

For activities that occur in multiple census tracts, 50 percent or more of the total number of census tracts for the activity must be above the threshold. i.e.: if an activity occurs in four census tracts, two out of the four census tracts must have a poverty rate of 30 percent or higher.

Where it appears that the service area does not make sense, the CDBG Program Manager may, at their sole and absolute discretion, review and revise the service area.

Applicants will need to define the service area for the activity within the application.

For applications for which the National Objective is Low-Mod Area (LMA), the LMA area used to meet the LMA National Objective must be within the service area.

Additionally, as a reminder Code Enforcement programs may only be used for targeted efforts in deteriorating or deteriorated areas where the enforcement, combined with other actions, is designed to arrest the decline of the area. Therefore, for Code Enforcement programs, the service area will typically not be the entire jurisdiction. 25 Community Need Data – Based on the low- and moderate-income summary data (LMISD) from HUD Exchange 50
Capacity & Knowledge – If applicant has in-house expertise or has already procured or chosen a consultant or subrecipient respectively to operate and/or manage its proposed activity, award up to 10 points. • Fully executed contracts and agreements (up to 10 points) o At least 4 months left on the contract/agreement at the time of application closing date (10 points)
o Less than 4 months left on the contract/agreement at the time of application closing date (5 points)
• In-House expertise with at least 3 years of experience running a CDBG program for the proposed activity (10 points)
• Draft contracts/agreements with draft RFP/RFQ (0 points) 10

Department of Housing and Community Development 2025 CDBG NOFA Revised 3/12/2025 Page 3
Criteria Max
Points
CDBG as Gap Funding – Award points based on the ratio of the amount of leveraging funds to the amount of CDBG funds requested (round to nearest 1/100):
• 1.01:1 or more: 25 points
• 0.76:1 to 1:1: 20 points
• 0.51:1 to 0.75:1: 15 points
• 0.26:1 to 0.50:1: 10 points
• 0.01:1 to 0.25:1: 5 points
• No leveraging funds: 0 points
This must be documented on the Sources and Uses Excel, the Activity Description, and the Threshold section of the application. 25 Application Corrections – Award points based on the number of corrections that would be required for the application if it were to be awarded:
• 4 or less: 50 points
• 5 to 8: 10 points
• 9 or more: 0 points
Any exceptions made to a correction will still count as an application correction under this criterion. Number of corrections will be averaged for Housing and Economic Development Programs applications with multiple Sub Applications.
50

Department of Housing and Community Development 2025 CDBG NOFA Revised 3/12/2025 Page 4
Criteria Max
Points
Community Engagement – Award points based on applicant’s additional community engagement efforts beyond the minimum required by HCD (cumulative; up to 15 points):
• Noticed and held additional public meetings/hearings: award 5 points per additional public meeting/hearing
• Noticed public meetings/hearings in additional locations: award 1 points per additional unique notice location
• Noticed public meetings/hearings using methods other than newspaper publications and bulletin board postings (e.g., social media, flyers, etc.): award 1 points per unique method of noticing • Utilized community meeting spaces other than board/council chambers for public meetings/hearings (e.g., library, neighborhood facility, non-profit halls): award 5 points per public meeting/hearing held at a community meeting space
• Provided resources to remove barriers to participation at public meetings/hearings (e.g., childcare, food, transit fare vouchers, interpreter and/or closed caption services [provided without request]): award 5 points per resource provided
• Solicited community feedback through additional methods of engagement other than speaking at a public meeting (e.g., anonymous questionnaire, online survey, boothing): award 2 points per additional method of engagement
15 Labor Standards Reporting – If applicant is current on labor standards reporting to HCD, award 5 points (if applicant has no active HCD awards, award 5 points) 5
Timely Reporting – Award points based on the number of reports during the past year for which an Activity Report, Financial Report, and/or Closeout Package was submitted late. At a minimum, Activity and Financial Reports must be submitted every three months (up to 20 points):
• 0 late reports: 20 points
• 1 late report: 15 points
• 2 late reports: 10 points
• 3 late reports: 5 points
• 4 late reports: 0 points
Applicants with no active awards during the past year, award 20 points.

Reports must be submitted in the grants management system and pass at least 2 steps of approval by the Submission Portal Opening Date. 20

Department of Housing and Community Development 2025 CDBG NOFA Revised 3/12/2025 Page 5
Criteria Max
Points
Program Income Receipting – Award points based on applicant’s progress in complying with HCD’s CDBG Program Income requirements (cumulative):
• If the applicant has submitted a Program Income Receipting and Reporting application, award 5 points
• If the applicant has accepted a Program Income Receipting and Reporting award in eCivis, award 5 points
• If the applicant’s first Program Income Receipting and Reporting report has been approved by HCD, award 5 points
• If the applicant’s report(s) for FY 2023-2024 and/or FY 2024-2025 have been approved by HCD, award 5 points
• If the applicant has encumbered its Program Income into an award OR applicant does not have any Program income to encumber, award 5 points
Reports must be submitted in the grants management system and pass at least 2 steps of approval by the Submission Portal Opening Date. 25 State-owned Excess Sites (Planning applications only) – Planning applications related to sites identified under Executive Order N-06-19 to create affordable housing on excess state-owned property. 5 Tie Breaker – In the event of a tied score, the application submitted first will be awarded. -
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