Agenda packet, first session — Arcata City Council, September 16, 2026 (part 2 of 3)

Ver. 4.0 RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll, Utility Billing)
Page FIN-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
General
Accounting
FIN-014 Escheat (Unclaimed money / uncashed
checks) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; All tangible
property held by government agencies
escheats after 3 years; Statute of
Limitations is 1 year for seized
property; CCP §§340(d), 1519; GC
§34090
Finance /
General
Accounting
FIN-015 Journal Entries / Journal Vouchers / Budget
Adjustments 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference to match
Accounts Payable; meets municipal
government auditing standards; Statute
of Limitations is 4 years; GC §34090,
CCP § 337
Finance /
General
Accounting
FIN-016
Reports, Financial Reports Created by
Financial Software) General Ledgers
Subsidiary Ledgers, Reconciliations, Registers,
Transaction Histories, Balance Sheets, etc.

When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Financial
system can re-create reports
accurately; GC §34090
Finance /
General
Accounting
FIN-017
Reports: Annual State / Federal: State
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE
(Maintenance of Effort) Report, Fixed Charge
Special Assessment Report, Public Self Insurer
Report (SIP Report), Street Report, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets auditing
standards; GC §34090
FINANCE / PAYROLL AND/OR HUMAN RESOURCES / PAYROLL?
Finance /
Lead Division FIN-018 Financial Services Database / ERP Database (Springbrook) Indefinite -
Minimum 7
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated;
26 CFR 31-6001-1; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12960,
34090
ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 115 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll, Utility Billing)
Page FIN-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-019
1095-C, 1094-C (Employer-Provided Health
Insurance Offer / Coverage) / Transmittal
Form)
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Instructions
state "Generally, keep copies of
information returns you filed with the
IRS or have the ability to reconstruct
the data for at least 3 years, from the
due date of the returns"; GC §34090
Finance /
Payroll FIN-020
CalPERS Reports, PARS Reports, Annual
Valuation Reports, Actuarial Valuation Reports,
Annual Employer Statements
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Most recent records are stored on
CalPERS website; Department
Preference; Retained to match other
auditing periods; GC §34090
Finance /
Payroll FIN-021 Checks / Warrant Register Report - Payroll Only 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance /
Payroll FIN-022
DE-6, DE-7, DE-9 DE-43, W-3, / DE-166, 941
Forms, IRS 5500 Forms (Employee Benefit
Plans), PERS / FICA / Medicare Adjustments -
Quarterly Payroll Tax Returns / OASDI, Federal
Tax Deposits, Adjustments, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090
Finance /
Payroll FIN-023 Garnishments, Child Support, Court Orders regarding Employee Wages Completion
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Finance /
Payroll FIN-024 Time Cards / Time Sheets 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference to facilitate
grant audits or claim reimbursements;
Meets auditing standards (audit + 4
years); IRS requires 4 years; Ca.
requires 2 yr min.; FTB keeps 3 years;
IRS Reg §31.6001-1(e)(2), R&T
§19530; LC § 1174(d); 29 CFR 516.5;
GC §340908 CCR 11040(7)(C); 29
CFR 516.5 & 516.6(c);
Finance /
Payroll FIN-025 Payroll Reports (includes Leave Registers, time Transaction Reports, etc.) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets
municipal government auditing
standards; ; GC §34090
ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 116 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll, Utility Billing)
Page FIN-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-026 PERS Statements 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance /
Payroll FIN-027 W-2's 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 yrs
after tax is due or paid; Ca. FTB: 3
years; IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090

FINANCE / UTILITY BILLING
Finance /
Lead Division FIN-028 Financial Services Database / ERP Database (Springbrook) Indefinite -
Minimum 7
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated;
26 CFR 31-6001-1; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12960,
34090
Finance /
Utility Billing FIN-029 Adjustments / Abnormal Read Reports - copies When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
Finance /
Utility Billing FIN-030 Bankruptcies - NOT pursued
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC
§34090
Finance /
Utility Billing FIN-031 Bankruptcies - Where a claim is filed 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (negative
information remains on credit ratings
for 7 years); GC §34090
Lead Dept. FIN-032 Billing Registers, Payment Registers, Adjustment Registers - copies
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference (The Database
is the original; reports are considered
drafts or copies); GC §34090
Lead Dept. FIN-033 Collections / Collection Agency Case Files / Statements / Delinquent Accounts 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Delinquencies
remain on credit reports for 7 years;
GC §34090 et seq.

Finance /
Utility Billing FIN-034 Hydrant Meters - Rentals / Temporary (Pools, Construction) End of
Rental + 2
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 117 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: FINANCE
(Accounting, Payroll, Utility Billing)
Page FIN-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Utility Billing FIN-035 Prop. 218 (Property-based fees - Sewer Rate Increases): Notices / Mailing Lists 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §53753(e)(2)
Finance /
Utility Billing FIN-036 Residential Water Billing: Appeals - Payment Delinquency / Impending Discontinuation Final
Decision + 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
Finance /
Utility Billing FIN-037
Residential Water Billing: Non-payment
Notices / Notice of Payment Delinquency /
Impending Discontinuation (Initial, Final)
When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
Finance /
Utility Billing FIN-038
Residential Water Billing: Payment Plans:

Amortization, Alternative Payment Plans,
Deferrals, etc.- copies
Expiration or
Completion
of Payment
Plan
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116910
Finance /
Utility Billing FIN-039
Residential Water Billing: Policy on
Discontinuation of Residential Service for
Nonpayment
When
Superseded;
Minimum 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Must post to Website; H&S §116906;
GC §34090
Finance /
Utility Billing FIN-040 Residential Water Billing: Report of Annual Discontinuations of Residential Service Minimum 2
years
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Must post to Website; H&S §116918;
GC §34090
Finance /
Utility Billing FIN-041 Residential Water Billing: Adjustments to Customer accounts - copies When No
Longer
Required
Mag,
Ppr, Mfr,
OD
S / I Yes: After

QC & OD
Documented or attached to Customer
Record in database; GC §34090; H&S
§116908
Finance /
Utility Billing FIN-042 Returned Checks / NSF Checks 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing
standards; GC §34090
Finance /
Utility Billing FIN-043 Stubs / Payment Coupons (returned with payment) When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Preliminary drafts not retained in the
ordinary course of business; GC
§34090
ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 118 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Risk Management)
Page HR-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Human
Resources HR-001 Human Resources Database / ERP
Database (Tyler)
Indefinite -
Minimum
Separation + 6
years
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated;
may contain original Personnel records; 26
CFR 31-6001-1; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
34090; 53237.2(b), LC §1198.5
Human
Resources HR-002 Benefit Plan Documents (CalPERS, Dental, Vision, etc.) Duration of the
Contract + 6
years
Yes: For
Duration of
Contract
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; Federal law
requires 6 years after filing date for
retirement; State Law requires 4 years
after personnel actions; 29 CFR
1627.3(b)(1)(2); 29 USC 1027; 28 CCR
1300.85.1; GC §34090
Human
Resources HR-003
California Civil Rights Department (CRD) /
Department of Fair Employment / Housing
(DFEH / EEOC) Claims / Harassment Claims
Final
Resolution + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match retention
for personnel files; All State and Federal
laws require retention until final disposition
of formal complaint; State requires 4 years
after "fully and finally disposed"; 2 CCR
11013(c); GC §§12946, 12960, 34090
Human
Resources HR-004
Classification / Reorganization Studies (for
employee classifications / department
structures)
Minimum 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
Human
Resources HR-005 Compensation Surveys / Studies Minimum 4 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960,
34090
ARCATA, CA ©1995-2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 119 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Risk Management)
Page HR-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-006 Contracts for Investigators (Employees Only)Excludes Police Completion +
5 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
Human
Resources HR-007 DE-34 (California EDD Report of New Employees) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Instructions state
"Generally, keep copies of information
returns you filed with the IRS or have the
ability to reconstruct the data for at least 3
years, from the due date of the returns";
GC §34090
Human
Resources HR-008 Deferred Compensation (City Statements) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Produced by Deferred Comp. Provider;
GC §304090, 26 CFR 31.6001.1
State of
California
DMV
HR-009 DMV Pull Notices
When
Superseded
or
Upon
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Not a City record; CHP audits every 2
years; Bureau of National Affairs
recommends 2 years for all supplementary
Personnel records; GC §34090
Human
Resources HR-010
EDD Claims / Forms (Employment
Development Department) / Unemployment
Claims
Close + 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; meets municipal
government auditing standards; GC
§34090
Human
Resources HR-011 Employee Investigations
Final
Resolution + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years; statute of
limitations for EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 4 years; 29 CFR 1602.31 &
1627.3(b)(1), GC §§12946, 12960, 34090;
ARCATA, CA ©1995-2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 120 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Risk Management)
Page HR-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-012 Grievances
Final
Resolution + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; 29 CFR 1602.31 &
1627.3(b)(1), GC §§ 3105, 12946, 12960,
34090; LC §1198.5; 26 CFR 31-6001-1;
GC §§53235.2(b); 53237.2(b)
Human
Resources HR-013 I-9s Separation + 3 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Human
Resources HR-014 Job Descriptions / Job Classification / Job Specifications Minimum
Superseded +
4 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; State Law
requires 4 years from any Personnel
Action; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§12946, 12960, 34090;
Human
Resources HR-015 Labor Relations / Negotiation Notes Expiration of MOU + 1 year Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; GC §34090 et
seq.

Human
Resources HR-016
Personnel Files - Employee File (Official
Personnel File)
Includes Application, Discipline, Evaluations,
Oath of Office, Policy Acknowledgements,,
PAF / Personnel Action Forms, Training
Certificates, W-4's etc.)
Separation + 6
years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; State Law requires
4 years; EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; W-4s
are required four years after the due date
of such tax for the return period to which
the records relate, or the date such tax is
paid, whichever is the later. 26 CFR 31-
6001-1; 29 CFR 1602.31 & 1627.3(b)(1),
GC §§ 3105, 12946, 12960, 34090;
53237.2(b), LC §1198.5
ARCATA, CA ©1995-2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 121 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Risk Management)
Page HR-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-017
Personnel Files - Medical File / Long Term /
Short Term Disability Claims
Medical Records, Pre-Employment Medical
Clearance; ADA Accommodations, Fit for
Duty, Respiratory Fit Tests, etc.

Separation +
30 years; OR
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Medical Files for all employees are
required to be maintained at least the
duration of employment plus thirty (30)
years; Files maintained separately; Claims
can be made for 30 years for toxic
substance exposure; 8 CCR §3204(d)(1)
et seq., 8 CCR 5144, 8 CCR 15400.2; 29
CFR 1910.1020(d)(1)(i), GC §§12946,
12960, 34090
Human
Resources HR-018 Recruitment / NeoGov Database 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference to allow for
successful selection and hiring;; State Law
requires 4 years for employment actions;
EEOC / FLSA / ADEA (Age) requires 1-3
years; 29 CFR 1627.3(b)(1), 29 CFR
1602.14 et seq.2 CCR 11013(c); GC
§§12946, 12960, 34090
Human
Resources HR-019
Recruitment / Testing File
Includes Advertisements, Applications for
Unsuccessful Candidates, Backgrounds for
unsuccessful candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis /
statistical Metric, Job Analysis, Rating
Sheets, Scantrons, Background Checks, etc.

Expiration of
Eligibility List
+ 4 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
State Law requires 4 years for
employment actions; EEOC / FLSA /
ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(1), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 12960,
34090
Human
Resources HR-020
Verification of Employment from outside
companies / Employment Verifications from
outside companies (for employee car
purchases, etc.)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Content Not Substantive; does not pertain
to the conduct of City business; City of
San Jose v. Superior Court (2017) 2
Cal.5th 608 GC §34090
Human
Resources HR-023 W-4's
No Longer in
Effect + 4
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
IRS Regulation 31-6001-1 four years after
the due date of such tax for the return
period to which the records relate, or the
date such tax is paid, whichever is the
later. GC §34090; 26 CFR 31.6001-1
ARCATA, CA ©1995-2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 122 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Risk Management)
Page HR-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-024
Workers Compensation Claims (Includes all
Accident, Incident, / Injury Reports from
Employees)
Separation +
30 years; OR
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 8 CCR 5144, 8 CCR
15400.2; 29 CFR 1910.1020(d)(1)(i), GC
§§12946, 12960, 34090
Human
Resources HR-025
Workplace Violence – Hazard identification,
evaluation, correction, incident logs,
investigations, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD LC §6401.9(f), GC §34090

HUMAN RESOURCES / RISK MANAGEMENT
Human
Resources /
Risk
Management
HR-026 Claim for Damages / Claims Against the City
Final
Resolution + 5
years
Yes: Until
Resolution
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Meets municipal
government auditing standards; Statute of
Limitations is 4 years; CCP §§337 et seq.,
343; GC §34090,
Human
Resources /
Risk
Management
HR-027 Insurance Policies -
General Liability, Workers Compensation P
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Covers longest
possible statute of limitations; CCP §337
et seq.; 8 CCR §3204(d)(1) et seq., 8 CCR
5144, 8 CCR 15400.2; 29 CFR
1910.1020(d)(1)(i); GC §§ 911.2, 34090
Human
Resources /
Risk
Management
HR-028 Insurance Policies -
Property, Fire, Theft, etc.

Expiration + 4
years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; Covers statute of
limitations for contracts; CCP §337 et seq.;
GC §34090
Human
Resources /
Risk
Management
HR-029 OSHA Citations and Inspections 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
Human
Resources /
Risk
Management
HR-030 OSHA Logs - 200, 300, 301, 301A 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
OSHA requires 5 years; State law requires
2 years; 29 CFR 1904.33; 8 CCR
14300.33(a), 8 CCR §3203(b)(1), GC
§34090.7; LC §6429(c)
ARCATA, CA ©1995-2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 123 of 350 ends

Ver. 4.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES
(Risk Management)
Page HR-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS : Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources /
Risk
Management
HR-031 Property Damage Claims / Restitution 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD
Department preference; Meets municipal
government auditing standards; GC
§34090
ARCATA, CA ©1995-2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 124 of 350 ends

Ver. 2.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Admin.

Services /
Information
Technology
IT-001 Backups / Computer Disaster Recovery
Backups - copies
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.

Admin.

Services /
Information
Technology
IT-002
Enterprise System Catalogue (Listing of
Enterprise-wide Software, posted on line -
SB 272)
When
Superseded Mag. GC §34090 et seq.

Admin.

Services /
Information
Technology
IT-003 Network Configuration Maps / Plans
When No
Longer
Required
Mag.

Preliminary documents not retained in the
ordinary course of business; GC §34090
et seq.

Admin.

Services /
Information
Technology
IT-004

UNALTERABLE MEDIA / IMMUTABLE
MEDIA (Cloud Immutable Backup) /
(WORM / DVD-r / CD-r / Blue Ray-R /
Optical Disk) / other unalterable media that
does not permit additions, deletions, /
changes
Follows
Retention of
Official
Electronic
Record
OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); must
be stored in a "safe and separate
location"; GC 34090, 12168.7, EVC 1550,
2 CCR 22620 et seq.

INFORMATION TECHNOLOGY
ARCATA, CA ©1995-2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 125 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

POLICE / ADMINISTRATION / OFFICE OF THE CHIEF OF POLICE Police /
Admin. / Chief PD-001
Background Files; Employees / Volunteer
Applicants - SUCCESSFUL (Employees,
Cadets, Explorers, CERT, Chaplains,
Reserves, etc.)
Separation +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference to match Training
Records Retention; State Law requires 4
years; POST requirement is 4 years after the
files were initially created; EEOC / FLSA /
ADEA (Age) requires 3 years for promotion,
Police /
Admin. / Chief PD-002
Background Files; Employees / Volunteer
Applicants UNSUCCESSFUL (Employees,
Cadets, Explorers, CERT, Chaplains,
Reserves, etc.)
4 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
POST requirement is 4 years after the files
were initially created; State Law requires 4
years; EEOC / FLSA / ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law requires 4
Police /
Admin. / Chief PD-003
Complaints Against Peace Officers -
Internal Affairs Investigations WITH
Sustained Finding of Misconduct
Includes Officer Involved Shootings (OIS)
Final
Disposition +
15 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD PC §§832.5(b), 832.7; GC§ 34090 Police /
Admin. / Chief PD-004
Complaints Against Peace Officers -Internal
Affairs Investigations WITHOUT Sustained
Finding of Misconduct
Includes Officer Involved Shootings (OIS)
Final
Disposition +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Consistent with Lexipol Policy; State requires
for at least 5 years for complaints by
members of the public; other State & Federal
laws require retention until final disposition of
formal complaint; State requires 2 years after
Police /
Admin. / Chief PD-005
Emergency Operations Plan (includes
Office of Emergency Management /
Homeland Security)
When
Superseded Yes (all) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 126 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin. / Chief PD-006
Personnel Training File - BY EMPLOYEE
(Includes POST printouts) Peace Officer /
Dispatcher only
Required Information by Employee for all
Employee Training for Separation + 5 years:

Employee Name
Training Provider’s Name
Date
Duration (length)
Core Competencies / Skills
Certifications / Qualification Documents
Separation +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
All Training Certificates must be retained
Separation + 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 4 years; 8 CCR §3203 et
seq., 29 CFR 1602.31 LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b) LC
§1198.5
Police /
Admin. / Chief PD-007
Policies / Procedures / Lexipol / Operation
Directives / General Orders (Department
Policies / Procedures)
Superseded
+ 2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.

Police /
Admin. / Chief PD-008 Press Releases - Police Only 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk PD-008.5
Public Safety Committee (Disbanded) -
AUDIO RECORDINGS of Meetings / Audio
Tapes
Copies -
When No
Longer
Required
Mag City Clerk retains Originals, GC §34090.7
Police /
Admin. / Chief PD-008.6 Public Safety Committee (Disbanded) -

AGENDAS / STAFF REPORTS
Minimum 2
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq.

City Clerk PD-008.7 Public Safety Committee (Disbanded) -

MINUTES
Copies -
When No
Longer
Required

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD City Clerk retains Originals, GC §34090.7 Police /
Admin. / Chief PD-009 Reports / Studies - Historical (e.g.

Department Annual Reports) P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq.

Page 127 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin. / Chief PD-010
Training Presented by Staff - Department
Training Records - COURSE RECORDS
(Attendance Rosters / Sign-in Sheets,
Outlines / Materials; includes Use of Force
training, safety training, etc.)
Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Rosters are sent to POST; OSHA requires
safety training 5 years; Ethics, Harassment &
Workplace Violence Training is 5 years;
EEOC EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; State Law requires 4
years for personnel actions; 8 CCR §3203 et
seq., 29 CFR 1602.31 , LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b),
53237.2(b); LC §6401.9(f)
Police /
Admin. / Chief PD-011
Weapons Inventory: Department-owned
weapons, personal weapons, alternate
weapons, secondary handguns, etc.

P
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 POLICE / OPERATIONS (Park Rangers, Patrol, K9, Traffic, SWAT) Police /
Operations PD-012 Canine (Police Service Dogs) Program Files: Service Animal Files Separation +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.

Police /
Operations PD-013 Ops Plans (Fourth of July, etc.) Minimum 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.

Police /
Operations PD-014 PAS Device Calibration Logs 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police /
Operations PD-015
STOP Source Data Database Includes
Audit Log / Racial / Identity Profiling Act
(RIPA) Annual Report
3 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
11 CCR 999.228; 11 CCR 999.229; GC
§§12525.5, 34090
Police /
Operations PD-016 SWAT After Action Reports 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police /
Operations PD-017 Traffic Control: Radar Calibration Records Life of the
Equipment +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq.

Page 128 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Operations PD-018 Traffic Control: Radar Trailer Surveys, etc. Minimum 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

POLICE / SPECIAL SERVICES / INVESTIGATIONS
State of
California /
ABC
PD-019 Alcoholic Beverage Control Licenses /
Permits / ABC Permit Applications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police /
Special
Services /
Investig.

PD-020 Criminal Intelligence Files Last Entry +
5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Files contain criminal intelligence information
concerning an individual only if there is
reasonable suspicion that the individual is
involved in criminal conduct or activity and the
information is relevant to that criminal
conduct or activity. Misleading, obsolete or
unreliable information is required to be
destroyed; remaining records must not be
retained longer than 5 years; 28 CFR

23.20(h); GC §34090
Police /
Special
Services /
Investig.

PD-021 Detectives Investigation Files / Arrest Files
Transferred
into
Record's
Crime
Report Files
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Transfer all Official Reports to Records to be
placed in the Crime Report Files.

Police /
Special
Services /
Investig.

PD-022 Informant Files Minimum 2
years

Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Informant information; Does not contain
criminal intelligence information concerning
individuals; Department preference; GC
§34090
Police /
Special
Services /
Investig.

PD-023 Registrants: Arson Registrations: Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Pursuant to PC
§457.1 et seq.; required to register for life; If
released from DOJJ, records are destroyed
after age 25 or sealing pursuant to W&I §781;
GC §34090.7
ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 129 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-5
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Special
Services /
Investig.

PD-024
Registrants: Arson Registrations:

Juveniles released from Division of
Juvenile Justice
Age 25 or
Sealing Date
+ 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Pursuant to PC §457.1 et seq.; If released
from CYA, records are destroyed after age 25
or sealing pursuant to W&I §781; GC
§34090.7
Police /
Special
Services /
Investig.

PD-025 Registrants: Gang Adults Minimum 5
years
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (registration pursuant
to PC 186.30(a)); GC §34090
Police /
Special
Services /
Investig.

PD-026 Registrants: Gang Adults- Shared Gang
Databases / CalGang / Written Attestations
5 years After
Last Reset Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 11 CCR 773.8; 11 CCR 774.7; GC §34090 Police /
Special
Services /
Investig.

PD-027 Registrants: Gang Juveniles
3 years, or
Sealing Date
+ 5 years, or
Court Order
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference (registration pursuant
to PC 186.30(a)); Records are destroyed
pursuant to W&I §781;GC §34090
Police /
Special
Services /
Investig.

PD-028
Registrants: Gang Juveniles - Shared
Gang Databases / CalGang / Written
Attestations
3 years After
Last Reset Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 11 CCR 774; 11 CCR 774.7; GC §34090 Police /
Special
Services /
Investig.

PD-029 Registrants: Narcotics 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Special
Services /
Investig.

PD-030 Registrants: Sex Offender Registrations:

Adults
P,
or Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.

Page 130 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-6
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Special
Services /
Investig.

PD-031 Registrants: Sex Offender Registrations:

Juveniles
P or Sealing
Date + 5
years
(or Court
Order), or
Death of
Registrant
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference; After 2021,
Offenders can petition Court for removal 10 or
20 years after offense, provided there are no
subsequent offenses; Pursuant to PC §290
et seq.

POLICE / SUPPORT SERVICES / COMMUNICATIONS
Police /
Support
Services /
Communications
PD-032
Recordings: Audio - (CAD/RMS)
Recordings of Telephone / Radio
Communications Dispatch Tapes (CAD) /
911 Recordings, Manual Dispatch Cards
12 months Yes Mag
Department Preference; as of 2025, 911
recordings for domestic violence and other
specified crimes - if any - are required to be
provided to a victim or representative for 5
years - upon request. Commission on State
Mandates has not determined this is an
unfunded state mandate; legally mandated
for 100 days; (civil suits may be filed up to
365 days); GC §§34090, 34090.6; FC §6228

POLICE / SUPPORT SERVICES / PROPERTY & EVIDENCE
Police /
Support
Services /
Property
PD-033 Property / Evidence Database
Indefinite -
Follows the
Retention of
the Evidence
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department Preference (data is interrelated);
GC §34090
Police /
Support
Services /
Property
PD-034 Crime Report Photos
Follows the
Retention of
the Evidence
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Police /
Support
Services /
Property
PD-035 Gun / Narcotics Destruction Log
(Documents related to) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 131 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-7
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Support
Services /
Property
PD-036 Property / Evidence Logs / Destruction
Authorizations 2 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Support
Services /
Property
PD-037 Safekeeping: Lost / Found Property
(Documents related to) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090

POLICE / SUPPORT SERVICES / RECORDS
Police /
Support
Services /
Records
PD-038 RMS Database
Indefinite -
Follows the
Retention of
the Crime
Report
Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Data Fields / Records are interrelated; GC
§34090
State of
California /
CHP
PD-039
CHP Forms: Pursuit Report (CHP 187A),
Vehicle Report (CHP 180), etc. that are not
filed with Crime Report
(In RMS Database)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Entered Directly into CHP’s portal (a State
record)
Police /
Support
Services /
Records
PD-040
Citations / Notice of Violations / Citation
Database (Parking, Traffic, Marijuana /
Cannabis), Animal, Code Enforcement,
Administrative Citations (Includes requests
for dismissals, cancellations, / appeals.
2 years Yes Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD GC §34090 et seq.

Police /
Support
Services /
Records
PD-041
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases - Childhood
Sexual Assault After January 1, 2024
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department preference to accommodate
statute of limitations for victims; CCP
§§340.1, GC §34090
Police /
Support
Services /
Records
PD-042
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases - Childhood
Sexual Assault Before January 1, 2024
Age of
Majority + 22
years
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department preference to accommodate
statute of limitations for victims; CCP
§§340.1, GC §34090
ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 132 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-8
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Support
Services /
Records
PD-043
CRIME REPORTS / SEALED RECORDS:

Sealed Juvenile Cases
Except Sealed Childhood Sexual Assault
Per Court
Order
(Subject 26
years old /
Sealing Date
+ 5 years)
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD W&I §§389(a), 781(d), GC §34090; Police /
Support
Services /
Records
PD-044
CRIME REPORTS:

Lost / Stolen Firearms entered into CLETS
(if not Permanent Retention)
Until Found
or
Recovered
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference to facilitate Three
Strikes law and ease of document imaging
administration; PC§ 11108.2(b); GC §34090
Police /
Support
Services /
Records
PD-045
CRIME REPORTS:

ALL Capital Crimes, Homicide, Juvenile,
Child Abuse (substantiated), Elder Abuse
(substantiated), / Sexual Assault (Rape),
Arson (Suspected / Undetermined), Fatal
Traffic Collisions
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference; DOJ retains CACI
(Child Abuse Central Index) information for
adults 100 years; Most have no limitations on
commencement of action; PC §§ 261, 286,
288, 288a, 288.5, 289, 289.5, and 799;
803(h), 11169 et seq.; 11170(a); WIC 707(b)
Police /
Support
Services /
Records
PD-046
CRIME REPORTS:

Child Abuse / Neglect Investigation Reports -
Unsubstantiated / Inconclusive
No Further
Report on
Suspected
Abuser + 10
years
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD PC §§11169(c),11170(a)(3) Police /
Support
Services /
Records
PD-047
CRIME REPORTS:

Except those specifically mentioned in
the schedule (ALL Others, Including
Felonies / Misdemeanors)
Minimum 10
years
Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Department Preference; Provided there are
no outstanding warrants, unrecovered
identifiable items, criminal deaths, they are
not historically significant, and it is not
classified under PC §800 & 290; Stat. of
Limit. is 2 yrs; Destroy juvenile marijuana
after age18; H&S §11361.5, GC §34090, PC
§802, PC §§187, 800 et seq.

Page 133 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-9
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Support
Services /
Records
PD-048
CRIME REPORTS:

Misdemeanor / Infraction - Adult
Marijuana / Cannabis - HS §11357(a)(b)(c)
/ HS §11360(b) (with procedure in HS
§11361.5) - Except those with outstanding
stolen property, including firearms, / lost
firearms
Conviction
or Arrest (If
No
Conviction)
+ 2 years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
("Shall" Destroy); GC §§68152(c)(8); H&S
§11361.5
Police /
Support
Services /
Records
PD-049
CRIME REPORTS:

Misdemeanor / Infraction - Juvenile
Marijuana / Cannabis - - Except HS
§11357.5. those with outstanding stolen
property, including firearms, / lost firearms
2 years or
Juvenile 18
years old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
If no subsequent conviction ("Shall" Destroy);
H&S §11361.5
Police /
Support
Services /
Records
PD-050
CRIME REPORTS:

Misdemeanor / Infraction Marijuana /
Cannabis §11357(d) - Juvenile on School
Grounds during School Hours (with
procedure in HS §11361.5)
Offender is
18 Years
Old
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq., 11357(d)
Police /
Support
Services /
Records
PD-051
CRIME REPORTS:

Missing Persons
P
(If Returned,
Follows the
Retention for
the Crime
Report)
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD Department Preference; GC §34090 Police /
Support
Services /
Records
PD-052
CRIME REPORTS:

Factually Innocent Petition Accepted
Records Sealed Pending Destruction -
Except those with outstanding stolen
property, including firearms, / lost firearms
Date of
Arrest + 3
years
Yes: Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Individual petitions District Attorney; Sheriff
concurs that person is factually innocent, then
seals record ("Shall" Destroy); GC §34090;
PC §851.8(a)
ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 134 of 350 ends

Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-10
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Support
Services /
Records
PD-053
CRIME REPORTS:

Vacatur Relief Granted by Court - Victim of
Human Trafficking, / Victim of Intimate
Partner Violence / Sexual Violence
(Nonviolent Crimes)
Court Order
+ 1 year
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Individual petitions Court ("Shall" Destroy);
GC §34090; PC §§236.14(k)
State of
California /
Department of
Justice
PD-054
Crime Statistics / National Incident-Based
Reporting System (NIBRS) / Uniform Crime
Reports (UCR) - Summaries (BCS)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Entered Directly into DOJ’s portal (a State
record)
State of
California /
Department of
Justice
PD-055 Department of Justice Validation Lists
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD
Entered Directly into DOJ’s portal (a State
record)
Police /
Support
Services /
Records
PD-056 Local Criminal History Checks
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
These are copies / printouts from the RMS
database; GC §34090 et seq.

Police /
Support
Services /
Records
PD-057 Public Records Act Requests - Police Only 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090
Police /
Support
Services /
Records
PD-058 Recordings: Automated License Plate
Readers (ALPR)
When No
Longer
Required
Mag
Does not record regular and ongoing
operations; GC §34090.6 et seq, CC
§1798.90.53(b)(2)(G);
Police /
Support
Services /
Records
PD-059
Recordings: Body-Worn Cameras / Dash
Cams – Accidental Recordings Reviewed
and Approved for Deletion (Nonevidentiary)l
After
Approval Mag,
Department preference; consistent with
Lexipol policies (review, supervisory
authorization, and documentation required);
PC§ 832.18 et seq. GC §34090.6 et seq.

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Ver. 4.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-11
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Support
Services /
Records
PD-060
Recordings: Body-Worn Cameras / Dash
Cams – LOGS of Access / Deletion of
Data
P Mag, PC§ 832.18(b)(5)(E); GC §34090.6 et seq.

Police /
Support
Services /
Records
PD-061
Recordings: Body-Worn Cameras / Dash
Cams - that ARE evidence, Officer Use of
Force, Officer Involved Shootings /
Detention / Arrest / Complaints
Follows
retention for
Evidence,
Minimum 2
years
Mag, PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et
seq.

Police /
Support
Services /
Records
PD-062 Recordings: Body-Worn Cameras / Dash
Cams- that are NOT evidence 1 year Mag,
Department preference (law recommends 60
days); PC§ 832.18(b)(5)(A); GC §34090.6 et
seq.

Police /
Support
Services /
Records
PD-063 Recordings: Drone (Unmanned Aerial
Vehicle)
When No
Longer
Required
Mag Does not record regular and ongoing
operations; GC §34090.6 et seq,
Court or
District
Attorney
PD-064
Restraining Orders, Emergency Protective
Orders, Temporary Restraining Orders,
Legal Stipulations, Orders After Hearing
(When Not filed with the case file)
Expiration of
the Order
Mag, Mfr,
OD, Ppr S/M/I Yes: After QC & OD Not a City record
Police /
Support
Services /
Records
PD-065 Ride-A-Long Waiver Form 3 years Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Department preference; Part of CORI audit;
GC §34090 et seq.

Court or
District
Attorney
PD-066 Subpoenas - Civil / Criminal / Subpoenas
Duces Tecum 2 years Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; Court or District
Attorney records; GC §34090 et seq.

Police /
Support
Services /
Records
PD-067 Vacation Checks / Patrol Requests
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After QC & OD
Entered into CAD / RMS database (this is a
preliminary draft); GC §34090
ARCATA, CA ©1995 - 2026 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Page 136 of 350 ends

STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Morguine Sefcik, Environmental Programs Manager DATE: September 16, 2026
TITLE: Approve the Memorandum of Understanding Regarding the Humboldt Weed Management Area; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council:
1) Approve the Memorandum of Understanding regarding the Humboldt Weed Management Area; and
2) Authorize City Manager to execute all applicable documents.

INTRODUCTION:

A Memorandum of Understanding (MOU) for the Humboldt Weed Management Area (HWMA) was developed in 2009 to encourage and formalize the cooperative relationship necessary for effective management, coordination, and implementation of invasive plant species programs among local agencies and organizations. It was most recently reauthorized and signed by the City of Arcata in 2016. In an effort to reaffirm ongoing support and commitment to the spirit, goals, objectives, and cooperation of the HWMA MOU, an updated MOU has been prepared and shared with member organizations.

BACKGROUND:

The original HWMA MOU became effective on August 11, 2009. The purpose of the HWMA MOU was to encourage and formalize the cooperative relationship necessary for effective management, coordination, and implementation of invasive plant species programs among the local agencies and organizations in Humboldt County. Invasive species are recognized as a widespread problem in California with significant associated expenditures. Invasive species are displacing native plant communities throughout Humboldt County, and the geographic range included within the MOU will contain all lands within Humboldt County. The intent of the MOU is to enhance the success of invasive species management by performing efforts on all lands to limit their spread.

DISCUSSION:

Since the original MOU was made effective in August 2009, there have been multiple updates to the MOU and statements of affirmation of ongoing support. The City of Arcata most recently reauthorized its membership in June 2016, by signing a Statement of Ongoing Affirmation regarding the HWMA MOU. Environmental Services staff actively participate in the Humboldt Weed

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Management Area and coordinate with partner agencies for invasive species management and natural resource conservation efforts. The MOU was most recently updated in May 2026 and is being circulated to member organizations. The MOU will be reviewed every five years from the effective date.

POLICY IMPLICATIONS:

This action is consistent with the Arcata General Plan 2045 Resource Conservation and Management Element because it helps implement Natural Biological Diversity/Ecosystem Function policies, which include invasive species removal and education.

COMMITTEE/COMMISSION REVIEW:

The Wetlands and Creeks Committee has expressed support for the management of invasive plants species in the City of Arcata.

ENVIRONMENTAL REVIEW (CEQA):

Signing the HWMA MOU is an act that is categorically exempt per Class 7, Section 15307, Actions by Regulatory Agencies for Protection of Natural Resources and Class 8, Section 15308, Actions by Regulatory Agencies for Protection of the Environment.

BUDGET/FISCAL IMPACT:

There is no fiscal impact associated with signing the HWMA MOU.

RECOMMENDED COUNCIL ACTION:

Motion to approve Memorandum of Understanding regarding the Humboldt Weed Management Area. Consent calendar vote.

ATTACHMENTS:

A. MOU – Humboldt Weed Management Area
B. MOU – Humboldt Weed Management Area – Signatory Page

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MEMORANDUM OF UNDERSTANDING
Humboldt Weed Management Area
PURPOSE:

The purpose of this Memorandum of Understanding (MOU), is to encourage and formalize the cooperative relationship necessary for effective management, coordination and implementation of invasive plant species programs among the signatories.

DEFINITIONS:
(a) “Alien species” means with respect to a particular ecosystem, any plant species, including its seeds, spores, or other biological material capable of propagating that species, that is not native to that ecosystem. (b) “Invasive species” means an alien plant species whose introduction does or is likely to cause economic or environmental harm or harm to human health. (c) “Native species” means with respect to a particular ecosystem, a plant species that, other than as a result of an introduction, historically occurred or currently occurs in that ecosystem.
(d) “Ecosystem” means the complex of a community of organisms and its environment.
(e) “Introduction” means the intentional or unintentional escape, release, dissemination, or placement of a species into an ecosystem as a result of human activity.

WHEREAS, invasive species are recognized as a widespread problem in California, with associated costs of $82 million in 2023, and, WHEREAS, invasive plant species are displacing native plant communities throughout Humboldt County, and,
WHEREAS, invasive species harm Humboldt County’s agriculture, timber, ecotourism, and infrastructure, and,
WHEREAS, invasive species increase wildfire risk, and,
WHEREAS, the geographic range included in this MOU shall contain all lands within Humboldt County, and,
WHEREAS, it is the intent of this MOU to enhance the success of invasive species management by performing these efforts on all lands, so as to limit the spread of invasive species, and,
WHEREAS, it is the intent of this MOU to enhance the potential for success of invasive species management on resource lands by performing these efforts on non-resource zoned lands, so as to limit the spread of invasive species into the

Page 139 of 350 ends

resource areas. It is not the intent to limit the development potential of nonresource designated lands.

THE UNDERSIGNED PARTIES MUTUALLY AGREE TO:
(1) Be recognized as Cooperators in the Humboldt County Weed Management Area (HWMA).
(2) Cooperate in the strategic planning for invasive species management in Humboldt County.
(3) Share information among Cooperators and provide assistance and expertise regarding invasive species management (e.g. control methods, introduction prevention measures, restoration tools, etc.) activities on their units. (4) Provide opportunities to outside interest groups, private landowners, and the public for involvement in carrying out invasive species management planning on lands within Humboldt County.
(5) Review this MOU and make revisions and updates as necessary to meet the purpose of this agreement. Amendments shall become effective upon approval by all parties.

This memorandum will become effective as soon as it is signed by a minimum of two signatory parties. Any party may withdraw from this agreement at any time before the date of expiration by providing written notice to the HWMA coordinator.

This MOU in no way restricts any of the Cooperators from participating in similar activities with other public or private agencies, organizations, or individuals.

This MOU will be reviewed every five years from the effective date. Changes can be made if all parties mutually agree.

This MOU is neither a fiscal nor a funds obligation document. Any endeavor involving reimbursement or contribution of funds between the parties to this MOU will be handled in accordance with applicable laws, regulations, and procedures including those for Government procurement and printing. Such endeavors will be outlined in separate agreements that shall be made in writing by representatives of the parties and shall be independently authorized by appropriate statutory authority. This MOU does not provide such authority.

Specifically, this MOU does not establish authority for noncompetitive award to the Cooperator of any contract or other agreement. Any contract or agreement for training or other services must fully comply with all applicable requirements for competition.

Modifications within the scope of this MOU shall be made by the issuance of a bilaterally executed modification prior to any changes being performed.

COUNTERPARTS:

This Agreement may be executed by the Parties in counterparts. In witness thereof, the parties hereto have executed this agreement as of the written dates below.

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Table 1. Humboldt Weed Management Area Memorandum of Understanding signatory and contact list and date signed. The original individual signature pages on file with the Humboldt County Department of Agriculture.

Humboldt Weed Management Area Memorandum of Understanding Signatory and Contact List Organization Signatory Title Contact Address Phone Email Date California
Department of Park
and Recreation,
North Coast
Redwoods District
Victor
Bjelajac
District
Superintendent
Michelle
Forys
3431 Fort
Ave., Eureka,
CA 95570
707-498-
6386 [email protected]
California Native
Plant Society - North
Coast Chapter
Dr. Carl
Klarner
Invasive Plants
Committee,
Chair
Dr. Carl
Klarner
4242 Ivy
Lane,
Eureka, CA
95503
812-514-
9060 [email protected]
Cher-Ae Heights
Indian Community of
the Trinidad
Rancheria
Garth
Sundberg Chairperson Melyssa Spandri
1-Cher-Ae
Lane,
Trinidad, CA
95570
(Cell): 831-
801-3906,
(Office):
707-825-
2734
[email protected]
Mattole Restoration
Council
Jane
Dexter
Invasive Plants
Project
Coordinator
Jane Dexter
PO Box 160,
Petrolia,
95558
(707) 629-
3514 [email protected]
Mid Klamath
Watershed Council
Luna
Latimer
Co-Executive
Director
Tanya
Chapple
PO Box 409,
Orleans CA
95556
(530) 627-
3202 [email protected]
Native Ecosystems
Inc
Hugh
McGee
Principal Senior
Restoration
Ecologist
Veronica
Yates
1308 9th St
Arcata, CA
95521
530-784-
3513 [email protected]
Redwood
Community Action
Agency
Val
Martinez
Executive
Director
Jenna
Santangelo
904 G St
Eureka CA
95501
(707) 672-
6163 [email protected]

Page 141 of 350 ends

Redwood Invasive
Plant Eradicators
Dr. Carl
Klarner Director Dr. Carl Klarner
4242 Ivy
Lane,
Eureka, CA
95503
812-514-
9060 [email protected]
Redwood National
Park
Jake
Ohlson Superintendent Sarah Conway
P.O. Box
7, 121200
US Hwy 101,
Orick, CA
95555
707-465-
7787 [email protected]
The Wildlands
Conservancy
Frazier
Haney
Executive
Director
Emily Afriat
PO Box 1127
Ferndale, CA
95536
(707) 672-
3592 [email protected] Landon
Peppel
Chief Operating
Officer

Page 142 of 350 ends

MEMORANDUM OF UNDERSTANDING
Humboldt Weed Management Area
Signatory Page
The original Humboldt Weed Management Area (HWMA) Memorandum of Understanding (MOU) was made effective August 11, 2009. The original MOU was affirmed in 2013 and 2018 by multiple parties. In May 2026, the MOU was revised.

The following organization hereby formally affirms ongoing support and consent to continue membership in the Humboldt Weed Management Area by signing the 2026 Memorandum of Understanding. This Agreement is to be executed by the Parties in counterparts. Once signed this organization is part of the HWMA MOU and may withdraw from this agreement at any time by providing written notice to the HWMA coordinator. _______________________________________________________________________ Name Title
_______________________________________________________________________ Signature Date
_______________________________________________________________________ Organization

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Jennifer Dart, Community Development Director
PREPARER: Delores Freitas, Senior Planner
DATE: September 16, 2026
TITLE: Reappoint William Rich to the Historic Landmarks Committee for a Three-Year Term Expiring September 30, 2029.

RECOMMENDATION:

It is recommended that the Council reappoint William Rich to the Historic Landmarks Committee for a three-year term expiring September 30, 2029.

INTRODUCTION:

Pursuant to the Arcata Municipal Code, Historic Landmark Committee members serve three-year staggered terms. Mr. Rich’s term expires September 30, 2026. Mr. Rich has acted as Committee Chair for many years and has contributed to the Committee discussions and provided invaluable insights into the Committee’s deliberations. This action would reinstate Mr. Rich for a renewed three-year term.

BACKGROUND:

The Arcata Municipal Code establishes the requirements for membership on the Committee. The recruitment and reappointment process is based on Council policy and practice.

DISCUSSION:

The Committee is functioning very well with the current membership.

ENVIRONMENTAL REVIEW (CEQA):

This action is not a project as defined by CEQA.

BUDGET/FISCAL IMPACT:

N/A
RECOMMENDED COUNCIL ACTION:

Motion to reappoint William Rich to the Historic Landmarks Committee, for a term expiring September 30, 2029. Consent Calendar vote.

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Tabatha Miller, Assistant City Manager/Finance Director PREPARER: Tabatha Miller, Assistant City Manager/Finance Director DATE: September 16, 2026
TITLE: Reappoint Robin Hashem to the Transactions and Use Tax Oversight Committee (TUTOC) for a Term Expiring September 30, 2030.

RECOMMENDATION:

It is recommended that the Council reappoint Robin Hashem to the Transactions and Use Tax Oversight Committee (TUTOC) for a four-year term expiring September 30, 2030. Consent Calendar vote.

INTRODUCTION:

Robin Hashem has served on the TUTOC, since it was established in 2008. Ms. Hashem’s term expires September 30, 2026. Ms. Hashem has expressed a willingness to continue to serve as a TUTOC member. Staff values Ms. Hashem’s prior support for Measure G, the ¾ a cent Transactions and Use Tax; her experience on the Committee; active involvement in the Arcata Community; and invaluable contributions to the Committee.

ENVIRONMENTAL REVIEW (CEQA):

This action is not a project as defined by CEQA.

BUDGET/FISCAL IMPACT:

N/A
RECOMMENDED COUNCIL ACTION:

It is recommended that the Council reappoint Robin Hashem to the Transactions and Use Tax Oversight Committee (TUTOC) for a four-year term expiring September 30, 2030. Consent Calendar vote.

ATTACHMENTS:

N/A

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Brigitte Price, Administrative Specialist
DATE: September 16, 2026
TITLE: Reappoint Andrea Alstone, Patrick Buckwalter, and Dan Stockwell to the Energy Committee for Three-Year Terms Ending September 30, 2029.

RECOMMENDATION:

It is recommended that the Council:
1) Reappoint Andrea Alstone, Patrick Buckwalter, and Dan Stockwell to the Energy Committee for Three-Year Terms Ending September 30, 2029.

INTRODUCTION:

Andrea Alstone, Patrick Buckwalter, and Dan Stockwell are currently serving on the Energy Committee. Each of their respective terms expires on September 30, 2026. They have all expressed a desire to be reinstated to the Energy Committee and staff requests that the Council do so, given their experience and knowledge in the Energy Committee’s policy areas, and their valuable contributions to the Committee.

RECOMMENDED COUNCIL ACTION:

Motion to reappoint Andrea Alstone, Patrick Buckwalter, and Dan Stockwell to the Energy Committee for three-year terms ending September 30, 2029. Consent Calendar vote.

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Merritt Perry, City Manager
PREPARER: Beth Redfern, Executive Assistant/Deputy City Clerk DATE: September 16, 2026
TITLE: Approve a Sponsorship in an Amount Equivalent to $1,128 for the Plaza Use Fee for the Same Old People’s 52nd Annual North Country Fair to be Held on the Arcata Plaza on September 19 and 20, 2026.

RECOMMENDATION:

It is recommended that the Council consider approving a sponsorship in an amount equivalent to $1,128 for the 52nd Annual North Country Fair on September 19 and 20, 2026.

INTRODUCTION:

This year marks the 52nd annual North Country Fair, hosting three stages of local music and performances, two major parades, and over 200 vendors, which include local artisans, non-profits, and food offerings. Each vendor is hand selected by a jury committee so we can keep a diverse selection of offerings for the community, prioritize local emphasis, offer opportunities to new artists, and focus on exclusively handmade goods.

BACKGROUND/DISCUSSION:

The North Country Fair was the first major Arcata event to ban single use plastics and prioritize separating compost and recycling. The North Country Fair has given guidance and acted as a model for waste reduction to events across the country. The event utilizes volunteers, community organizations, and the university in order to coordinate these aspects of the fair, from bike valet to sorting compost.

POLICY IMPLICATIONS:

N/A
ENVIRONMENTAL REVIEW (CEQA):

N/A

Page 147 of 350 ends

BUDGET/FISCAL IMPACT:

The Council has set aside $5,000 for non-designated Community Sponsorship events during fiscal year 2026/2027.

If approved, the funds for the sponsorship, totaling $1,128, would come from account 101-10-01- 52018, leaving a remainder of $1,791 out of the $5,000 total for Fiscal Year 2026/2027.

RECOMMENDED COUNCIL ACTION:

Motion to approve a sponsorship in an amount equivalent to $1,128 for the Same Old People’s 52nd Annual North Country Fair to be held on the Arcata Plaza on September 19 and 20, 2026. Consent Calendar vote.

ATTACHMENTS:

A. Request for Event Fee Support for 52nd Annual North Country Fair

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From: [email protected]
To: Alex Stillman; Kimberley White; Meredith Matthews; Stacy Atkins-Salazar; Sarah Schaefer; City Manager"s Office; Keira Vink
Subject: Request for Event Fee Support North Country Fair Arcata Date: Monday, August 31, 2026 11:24:44 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Arcata City Council Members,
On behalf of the North Country Fair and the board of directors, "the Same Old People," I would like to request assistance with the event fees for the Major Event Permit for the use of the Arcata Plaza on Saturday and Sunday, September 19 & 20, 2026.

This year marks the 52nd annual North Country Fair, hosting 3 stages of local music and performances, two major parades, and over 200 vendors, which include local artisans, non-profits, and food offerings. Each vendor is hand selected by a jury committee so we can keep a diverse selection of offerings for the community, prioritize a local emphasis, offer opportunities to new artists, and focus on exclusively handmade goods.

While most components of this event have a hyper-local focus, the North Country Fair brings many people from outside our area to support local artists and vendors at this event, bringing in abundant tourism dollars for local hotels and lodging, and supporting many local restaurants and businesses over the weekend of the event. We also bring funds to the city by coordinating the purchase of temporary Arcata business licenses for many vendors and providing local sales tax information.

The North Country Fair was the first major Arcata event to ban single use plastics and prioritize separating compost and recycling. We are proud to say that these practices are now standard at local events due to initiatives originating at the Fair. We have given guidance and acted as a model for waste reduction to events across the country. We work with volunteers, community organizations, and the university to coordinate these aspects of the fair, from bike valet to sorting compost.

Something that sets the North Country Fair apart from other local events is that the Same Old People historically does not accept sponsorships.

This choice, despite general rising costs, along with a strong desire to both keep this event free for the public and affordable for participating local artists, means our budget gets leaner every year. If the fair is more profitable than usual, the board enjoys donating to other local groups and reducing vendor fees in future years to pass along the good fortune to artists. We often only make enough money to execute the event again the next year. Our 2026 budget is expecting a whopping $300 profit to tide us over to the next year (and that is hoping that none of our partnering businesses raise prices).

In the past the city has waived permit fees for other local events, including our 2025 event. I am requesting, on behalf of the Same Old

Page 149 of 350 ends

People and the North County Fair, that the City Council waive all event fees for the 2026 fair. This would make all the difference in our ability to bring this event to Arcata each year. Your support of local events is recognized and we appreciate your consideration.

Best,
Alex Ozaki-McNeill
Director, North Country Fair
--
Alex Ozaki-McNeill & Jessy Preciado
Co-Directors, North Country Fair
PO Box 664, Arcata CA 95518
707-822-5320
https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fnorthcountryfair.org&c=E,1,Rmhe1kYaY3uD11fJFWN9OFxocPAneunjbCpnCJDdwyfszmner9h1nYNV8gjqEgBFBmJ1hOwMR5IGcP3HXNTdMYapX2yplpEIJy08tngxsbNw,,&typo=1

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Emily Sinkhorn, Director of Environmental Services PREPARER: Brigitte Price, Administrative Specialist
DATE: September 16, 2026
TITLE: Approve the Purchase of Three 2027 Chevy Silverado EV Trucks and Award Contract to Northwood Auto Plaza in the Amount of $200,964.45, Including Tax; and Authorize the City Manager to Execute All Applicable Documents.

RECOMMENDATION:

It is recommended that the Council:
1) Approve the purchase of three 2027 Chevy Silverado EV trucks in the amount of $200,964.45, including tax, and award contract to Northwood Auto Plaza; and 2) Authorize the City Manager to execute all applicable documents.

INTRODUCTION:

The FY 2026/2027 budget for the Central Garage Fund prioritizes an investment in zero emission vehicle replacements to ensure continuity of services throughout the City’s departments and help the City to meet climate goals. Staff reviewed the quotes that were received from vendors and recommends the Council consider the purchase of three EV Chevy Silverado trucks for the Streets & Utilities Division from local vendor Northwood Auto Plaza. This vehicle purchase is to replace fleet vehicles 412, 484 and 615 which have been driven beyond their intended replacement schedule.

Purchase of these vehicles is budgeted for in the current fiscal year.

DISCUSSION:

The City gathered quotes from two vendors, local vendor Northwood Auto Plaza and Sourcewell, a cooperative purchasing program. Northwood Auto Plaza’s quote for the EV trucks was less than that from Sourcewell. As per the City of Arcata Municipal Code, the City shall have the authority to join with other units of government in cooperative purchasing. If a local vendor can match or beat the Cooperative Purchasing Contract, then an award may be made to the local vendor. It is recommended that the purchase of the Chevy Silverado EV trucks be awarded to Northwood Auto Plaza. These vehicle purchase costs were budgeted within the Vehicle Maintenance activity (#57).

The Environmental Servies Department is managing the City’s transition to zero emission vehicles (ZEV) per the California Air Resources Board’s (CARB) Advanced Clean Fleet requirements.

Arcata is pursuing the ZEV Milestones Option which requires the City to have a mandated percentage of the fleet be Zero Emission Vehicles by certain dates. CARB’s Advanced Clean Fleets Regulation details several exemptions to this rule including for emergency vehicles and vehicles driven by peace officers. The majority of the City’s fleet falls within Group 2 vehicles including pick

Page 151 of 350 ends

up trucks. The replacement of three pickup trucks with EV Chevy Silverados this fiscal year will ensure the City’s fleet is in compliance with the Advanced Clean Fleet milestones in 2027. The City will need to continue to replace fleet vehicles with ZEVs each fiscal year in order to remain in compliance with the CARB.

BUDGET/FISCAL IMPACT:

The total cost for the three EV trucks is $178,372.44. Each EV Silverado is quoted at $66,988.15, including taxes and delivery. Setup charges for all three vehicles will be, at most, $10,000.00.

Budget for these purchases and setup costs is available from the Vehicle Capital account 771-50-57- 57900 Capital - Vehicles.

RECOMMENDED COUNCIL ACTION:

Motion to:
1) Approve the purchase of three 2027 Chevy Silverado EV Trucks in the amount of $200,964.45, including tax, and award contract to Northwood Auto Plaza; and 2) Authorize City Manager to execute all applicable documents. Consent Calendar vote.

ATTACHMENTS:

A. Chevy Silverado EV Northwood Auto Plaza Quote (PDF)
B. Chevy Silverado Sourcewell Quote (PDF)

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Northwood Auto Plaza Inc. 212 7th St. Eureka, CA 95501 707.443.4861 fax 707.444.6688 www.northwoodauto.com 09/02/2026
This is a revised bid for the City of Arcata for the EXTENDED RANGE variant. On the bottom of this page, you will find a pricing breakdown of all of the vehicles up for consideration in this bid. On the following pages, you will find the specific builds of the vehicles listed below, along with their per-unit pricing disclosure. Bid includes a total of 3 vehicles equipped per the specs passed on by the City.

Delivery should be approximately 12 – 15 weeks after productions starts (currently scheduled for mid-October), assuming orders are placed in a timely fashion. Dealer will make every effort to get the vehicles here within those 12-15 weeks, but will not be held responsible for delays in manufacturing (including production changes by GM) or shipping which are out of Dealer’s control. Please make sure to place order as soon as possible to avoid delays. Dealer will keep the City abreast of any changes in production scheduling and/or timelines as Dealer receives them.

Payment is due within 30 days of delivery of vehicles to Arcata, CA. All vehicles will have a security interest from Ally Bank until payment is received and cleared by either Ally Bank or Northwood Auto Plaza. Once said payment is received and cleared, any security interest will be removed.

This Bid consists of the following vehicles.

A. Three (3) 2027 Silverado EV 5WT – EXTENDED RANGE (pgs 2-16) Three (3) 2027 Silverado EV 5WT - EXTENDED RANGE $66,988.15 Total $200,964.45

Page 153 of 350 ends

Northwood Auto Plaza
Eric Cowgill | 707.443.4861 | [email protected]
Vehicle: [Fleet] 2027 Chevrolet Silverado EV (CT35843) e4WD Crew Cab Extended Range Work Truck ( Complete )
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 29481. Data Updated: Sep 1, 2026 6:51:00 PM UTC.

Sep 2, 2026 Page 1
Selected Model and Options
MODEL

CODE MODEL MSRP
CT35843 2027 Chevrolet Silverado EV e4WD Crew Cab Extended Range Work Truck $66,600.00 COLORS

CODE DESCRIPTION
GAZ Summit White
NOTE

CODE DESCRIPTION MSRP
** ** FEATURE AVAILABILITY WILL CHANGE THROUGHOUT THE MODEL YEAR. SEE THE WINDOW LABEL OF A SPECIFIC VEHICLE TO DETERMINE ITS CONTENT. ** $0.00

EMISSIONS

CODE DESCRIPTION MSRP
YF5 Emissions, California state requirements $0.00

BATTERY

CODE DESCRIPTION MSRP
ETI Battery Pack, Extended Range (Up to 510 hp and 580 lb-ft of torque in Tow/Haul Mode.) (STD) $0.00

PROPULSION

CODE DESCRIPTION MSRP
XRJ Dual Motor 4WD Performance Torque Vectoring Dual Motor 4WD (Electronic), 2 motors (1 front & 1 rear electric drive unit) (STD)
$0.00
ENGINE

CODE DESCRIPTION MSRP
EN0 Engine, none (STD) $0.00

CHARGING CORD

CODE DESCRIPTION MSRP
PSC Dual Level Charge Cord, dual-mode portable, 120-volt (1.4 kW) and 240-volt (7.7 kW) capability, swappable NEMA 5-15 and NEMA 14-50 plugs with SAE J3400 (NACS) vehicle connection $0.00

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TRANSMISSION

CODE DESCRIPTION MSRP
MF1 Transmission, none (STD) $0.00

PREFERRED EQUIPMENT GROUP

CODE DESCRIPTION MSRP
5WT Work Truck Preferred Equipment Group includes standard equipment $0.00 WHEELS

CODE DESCRIPTION MSRP
RIP Wheels, 18" X 8.5" (45.7 cm x 21.6 cm), high gloss Black painted aluminum (Included with (XTK) WT Plus Package.) (STD)
$0.00
TIRES

CODE DESCRIPTION MSRP
QWJ Tires, LT265/70R18, all-season blackwall $0.00
PAINT

CODE DESCRIPTION MSRP
GAZ Summit White $0.00

SEAT TYPE

CODE DESCRIPTION MSRP
AR9 Seats, front bucket (STD) $0.00

SEAT TRIM

CODE DESCRIPTION MSRP
H9F Black, Evotex seat trim $0.00

ADDITIONAL EQUIPMENT - EXTERIOR

CODE DESCRIPTION MSRP
CGN Chevytec spray-on bedliner, Black (does not include spray-on liner on tailgate due to Black composite inner panel) (Not available with (TW4) Kerr Industries Ship-thru.) $545.00

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ADDITIONAL EQUIPMENT - INTERIOR

CODE DESCRIPTION MSRP
5H1 Key equipment, two additional key fobs Provides two additional spare key fobs for a total of (4).

NOTE: programming of key fobs is at customer's expense and not covered under warranty (Requires a Fleet or Government order type.)
$45.00

ADDITIONAL EQUIPMENT - LPO

CODE DESCRIPTION MSRP
5WI LPO, Utility Wall Latch Kit (2-pack) (dealer-installed) (Included and only available with (PCR) Utility Wall Package, LPO.)
Inc.

PCK LPO, Cargo Security Package (dealer-installed), includes (S1O) Console-Mounted Safe, LPO and (VBJ) Underseat storage, LPO
$575.00
PCR LPO, Utility Wall Package (dealer-installed), includes (S4K) Utility Wall Strap Kit, LPO, (RVY) Bedside Utility Wall, LPO and (5WI) Utility Wall Latch Kit (2-Pack), LPO $1,100.00
RIA LPO, All-weather floor liners first and second rows, (dealer-installed) (WT customers with vinyl floor will only receive first row.)
$185.00
RIK LPO, Black nameplates (dealer-installed) $250.00
RVY LPO, Bedside Utility Wall (dealer-installed) (Included and only available with (PCR) Utility Wall Package, LPO.)
Inc.

RYC LPO, All-Weather eTrunk Mat (dealer-installed) $300.00 S1O LPO, Console-Mounted Safe (dealer-installed) (Included and only available with (PCK) Cargo Security Package, LPO.)
Inc.

S4K LPO, Utility Wall Strap Kit (dealer-installed) (Included and only available with (PCR) Utility Wall Package, LPO.)
Inc.

SDT LPO, Utility Wall Trailer Hitch Holder (dealer-installed) (Requires (PCR) Utility Wall Package, LPO.)
$175.00
SFZ LPO, Black Bowtie, emblems, front and rear (dealer-installed) $195.00 SPY LPO, Black lug nuts (dealer-installed) (Included and only available with (SPZ) Black wheels locks, LPO.)
Inc.

SPZ LPO, Black wheel locks (dealer-installed), includes (SPY) Black lug nuts, LPO $525.00 VBJ LPO, Underseat storage (dealer-installed) (Included and only available with (PCK) Cargo Security Package, LPO or (PDI) Stow and Go Package, LPO.)
Inc.

VBP LPO, Power Distribution Box (dealer-installed) $550.00 VQK LPO, Splash guards, molded, Black, front and rear (dealer-installed) $325.00

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ADDITIONAL EQUIPMENT - OTHER

CODE DESCRIPTION MSRP
VQ2 Fleet Processing Option $0.00
Options Total $4,770.00

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Standard Equipment
Package
Assisted Driving Package includes (UGN) Enhanced Automatic Emergency Braking, (UVZ) Reverse Automatic Braking, (UFB) Rear Cross Traffic Braking, (CTB) Intersection Automatic Emergency Braking, (UKK) Rear Pedestrian Alert, (HS1) Safety Alert Seat, (UOW) Side Bicyclist Alert, (UVX) Traffic Sign Recognition, (UV2) HD Surround Vision and (KSG) Adaptive Cruise Control (Also includes (UD5) Front and Rear Parking Assist, (UKI) Blind Zone Steering Assist and (UKM) Lane Keep Assist with Lane Departure Warning.) WT Plus Package includes (RIP) 18" high gloss Black painted aluminum wheels, (QK2) Multi-Flex tailgate, (QT5) manual gate function tailgate with EZ Lift, (BVE) assist steps, (KV7) off-boarding power, and (K2O) 19.2 kW high-voltage charging module
Mechanical
Engine, none (STD)
Battery Pack, Extended Range (Up to 510 hp and 580 lb-ft of torque in Tow/Haul Mode.) (STD) Transmission, none (STD)
Dual Motor 4WD Performance Torque Vectoring Dual Motor 4WD (Electronic), 2 motors (1 front & 1 rear electric drive unit) (STD)
Dual Level Charge Cord, dual-mode portable, 120-volt (1.4 kW) and 240-volt (7.7 kW) capability, swappable NEMA 5-15 and NEMA 14-50 plugs with SAE J3400 (NACS) vehicle connection GVWR, 9990 lbs. (4531 kg)
Pickup bed, 5 ft 11 inches
Electronic Precision Shift electronic transmission range selector with Low selection for throttle off regenerative braking and one-pedal driving capability
Emission system zero emission vehicle (ZEV)
Chassis, Dual Motor 4WD
Front Drive Unit 1-motor, Integrated Inverter, Park System Rear Drive Unit 1-motor, Integrated Inverter
DC fast charging (20MOD is 670V, up to 300kW)
Charging module, 19.2 kW high-voltage (Included with (XTK) WT Plus Package.) Vehicle-to-home all V2H-capable GM EV's can provide power to your properly equipped home in a blackout to all equipment groups (The GM Energy PowerShift Charger and GM Energy V2H Enablement Kit requires an adequately charged and properly equipped GM EV having bidirectional charging capabilities, a properly equipped home, and proper grid interconnection. Weather conditions, life of the battery, vehicle variation and usage, and other external factors may impact the duration of power supply. Power supply may be interrupted. It is not recommended that the following devices be powered with the GM Energy PowerShift Charger and V2H Enablement Kit: Medical Devices.)
Suspension, 4-wheel independent suspension with premium ride and handling Brakes, front and rear sliding caliper disc with DURALIFE rotors, with Variable Regen on Demand capability

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Mechanical
Brake rotor, FNC
Trailer brake controller, integrated
Tow/Haul Mode
Jack, mechanical, with tools located in the eTrunk
Exterior
Wheels, 18" X 8.5" (45.7 cm x 21.6 cm), high gloss Black painted aluminum (Included with (XTK) WT Plus Package.) (STD)
Tires, LT265/70R18, all-season blackwall
Wheel, spare, 18" X 8.0" (45.7 cm x 20.3 cm), steel
Tire, spare LT225/65R18, all-season blackwall
Assist steps, Black, wheel to wheel (Included with (XTK) WT Plus Package.) Shutters, front upper and lower grille, active
IntelliBeam, automatic high beam on/off
Headlamps, LED with LED Daytime Running Lamps
Tail lamps, LED
LED Cargo Area Lighting located in cargo bed activated with switch on instrument panel Mirrors, outside heated power-adjustable
Mirror caps, painted Black
Window, front side, solar absorbing
Window, rear side, solar absorbing, privacy tinting
Glass, deep-tinted, rear door and rear cab
Tailgate, Muti-Flex, with six functional load/access features NOTE: Auto release can be disabled if ball hitch is installed. See Owner's manual for details (Included with (XTK) WT Plus Package.) Tailgate, gate function manual with EZ Lift, includes power lock and release (Included with (XTK) WT Plus Package.)
Tailgate, locking
Door handles, body-color
Entertainment
SiriusXM with 360L Trial Subscription. SiriusXM with 360L transforms your customers' ride with our most extensive and personalized radio experience on the road. (IMPORTANT: The SiriusXM trial subscription is not provided on vehicles that are ordered for Fleet Daily Rental ("FDR") use. Trial subscription is subject to the SiriusXM Customer Agreement and privacy policy, visit siriusxm.com which includes full terms and how to cancel. All fees, content, features, and availability are subject to change.)

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Entertainment
Audio System, 17.7" diagonal advanced color LCD display with Google built-in compatibility (select service plan required, terms and limitations apply), including navigation capability, connected apps, personalized profiles for each driver's settings, Natural Voice Recognition
Audio system feature, 6-speaker system
Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) 5G vehicle connectivity
Interior
Seats, front bucket (STD)
Evotex seat trim
Seat adjuster, driver 6-way manual
Seat adjuster, front passenger 4-way manual
Seats, heated front driver and passenger cushion and back with dual mode switches Seat, rear 60/40 folding bench
Center console, floor-mounted 4 cup holders, USB port, Auxiliary and 120V Power Outlets Floor Covering, all-weather vinyl flooring
Steering Wheel, urethane
Steering column, manual tilt and telescoping
Steering wheel audio controls
Driver Information Center 11" diagonal display with fully digital color Windows, remote Express-Down, front and rear door windows Door locks, power
Remote vehicle starter system pre-conditioning
Keyless Open and Start includes remote keyless entry
Adaptive Cruise Control (Included with (AS2) Assisted Driving Package.) Theft-deterrent system, unauthorized entry
Alarm, remote panic
USB Ports, 2, Type-C Charge/Data ports located on floor console USB Ports, rear, dual, Type-C charge-only
Power outlet, front console, 12-volt
Power outlet, 120-volt, on back of floor console
Power outlet, 110-volt, located in the eTrunk

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Interior
Offboarding Power, 7.2 kW, split phase, AC power includes bed mounted power outlets (four 120-volt and one 240-volt) (10.2 kW with accessory Power Bar, when equipped with (K2O) 19.2 kW high-voltage Charging Module. Included with (XTK) Premium Package.)
Air conditioning, dual-zone automatic climate control
Air vents, rear, heating/cooling
Air filter, pollutant
Defogger, rear-window electric
Sensor, cabin humidity and windshield temperature
Map pocket, front passenger seatback
Mirror, inside rearview manual tilt, day/night
eTrunk, lockable weather-proof and lit compartment with 120 volt outlet, cargo tie-downs and drain holes Safety-Mechanical
Enhanced Automatic Emergency Braking (Included with (AS2) Assisted Driving Package.) Reverse Automatic Braking (Included with (AS2) Assisted Driving Package.) Rear Cross Traffic Braking (Included with (AS2) Assisted Driving Package.) Front Pedestrian and Bicyclist Braking
Intersection Automatic Emergency Braking intersection alert, braking (Included with (AS2) Assisted Driving Package.)
StabiliTrak, Stability Control System with Proactive Roll Avoidance and traction control includes electronic trailer sway control and hill start assist
Safety-Interior
Airbags, Frontal airbags for driver and front passenger; Seat-mounted side-impact airbags for driver and front outboard passenger; Head-curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.)
OnStar Services capable (See onstar.com for details and limitations. Services vary by model. Service plan required.)
Interior Camera enables Cabin Glance and Security Recording Side Bicyclist Alert (Included with (AS2) Assisted Driving Package.) LED Reflective Windshield Collision Alert
Traffic Sign Recognition (Included with (AS2) Assisted Driving Package.) HD Surround Vision with Trailer View Camera Provision (Included with (AS2) Assisted Driving Package.) Blind Zone Steering Assist (Included with (AS2) Assisted Driving Package.)

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Safety-Interior
Lane Keep Assist with Lane Departure Warning, enhanced (Included with (AS2) Assisted Driving Package.) Front and Rear Parking Assist
Hitch View
Hitch Guidance
Following Distance Indicator
Forward Collision alert
Rear Pedestrian Alert (Included with (AS2) Assisted Driving Package.) Rear Seat Reminder
Seat Belt adjustable Guide Loops, front row
Seat Belt, front passenger presence detector
Seat belt, rear passenger presence detector
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use, can be turned on and off in Settings or Teen Driver menu LATCH system (Lower Anchors and Tethers for CHildren) for child restraints seats Safety Alert Seat (Included with (AS2) Assisted Driving Package.) Door locks, rear child security lock manual child lock system (rear door latch) Teen Driver configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver
Tire Pressure Monitoring System auto learn, includes Tire Fill Alert OnStar Basics (OnStar Fleet Basics for Fleet) Drive with confidence and convenience using core OnStar services, featuring built-in voice assistance, realtime navigation, and access to audio streaming apps. With your vehicle mobile app, you can seamlessly manage your vehicle by sending commands and enjoy peace of mind knowing Automatic Crash Response can connect you to help if you're in need. (Requires (UE1) OnStar. OnStar Basics is standard for 8 years; working electrical system, cell reception and GPS signal required. OnStar links to emergency services. Service coverage varies with conditions and location. Service availability, features and functionality vary by device and software version. Subject to user terms. See onstar.com for details and limitations. Removed with a ship-to of Guam, Puerto Rico or the Virgin Islands.) Processing-Other
Trailering Information Label

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WARRANTY
Warranty Note: <<< Preliminary 2027 Warranty >>>
Basic Years: 3
Basic Miles/km: 36,000
Corrosion Years (Rust-Through): 6
Corrosion Years: 3
Corrosion Miles/km (Rust-Through): 100,000
Corrosion Miles/km: 36,000
Hybrid/Electric Components Years: 8
Hybrid/Electric Components Miles/km: 100,000
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
Roadside Assistance Note: Towing: 8 Years/100,000 Miles Maintenance Note: First Visit: 12 Months/12,000 Miles

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Technical Specifications
Powertrain
Transmission
Drivetrain Four Wheel Drive Trans Order Code MF1
Trans Type 1 Trans Description Cont. N/A
Trans Description Cont. Again N/A First Gear Ratio (:1) N/A Reverse Ratio (:1) N/A Clutch Size N/A
Trans Power Take Off N/A Final Drive Axle Ratio (:1) N/A Transfer Case Model N/A Transfer Case Gear Ratio (:1), High N/A Transfer Case Gear Ratio (:1), Low N/A Transfer Case Power Take Off N/A Mileage
EPA Fuel Economy Est - Hwy N/A Cruising Range - City N/A EPA Fuel Economy Est - City N/A Fuel Economy Est-Combined N/A Cruising Range - Hwy N/A Estimated Battery Range 424 mi Engine
Engine Order Code EN0 Engine Type Electric
Displacement N/A Fuel System Electric
SAE Net Horsepower @ RPM N/A SAE Net Torque @ RPM N/A
Engine Oil Cooler N/A
Electrical
Cold Cranking Amps @ 0° F (Primary) N/A Cold Cranking Amps @ 0° F (2nd) N/A Cold Cranking Amps @ 0° F (3rd) N/A Maximum Alternator Capacity (amps) N/A Cooling System
Total Cooling System Capacity N/A
Traction Battery
Usable/net Traction Battery Capacity
(kWh)
N/A Gross Traction Battery Capacity (kWh) N/A

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Vehicle
Emissions
Tons/yr of CO2 Emissions @ 15K mi/year N/A EPA Greenhouse Gas Score N/A Chassis
Weight Information
Standard Weight - Front 0.00 lbs Standard Weight - Rear 0.00 lbs Base Curb Weight N/A Gross Axle Wt Rating - Front N/A
Gross Axle Wt Rating - Rear N/A Curb Weight - Front N/A Curb Weight - Rear N/A Option Weight - Front 0.00 lbs
Option Weight - Rear 0.00 lbs Reserve Axle Capacity - Front N/A Reserve Axle Capacity - Rear N/A As Spec'd Curb Weight N/A As Spec'd Payload N/A Maximum Payload Capacity N/A
Gross Combined Wt Rating 21400 lbs Gross Axle Weight Rating N/A Curb Weight N/A Reserve Axle Capacity N/A
Total Option Weight 0.00 lbs Payload Weight Front 0 lbs Payload Weight Rear 0 lbs Gross Vehicle Weight Rating 9900.00 lbs Trailering
Dead Weight Hitch - Max Trailer Wt. 5000 lbs Dead Weight Hitch - Max Tongue Wt. 500 lbs Wt Distributing Hitch - Max Trailer Wt. 12500 lbs Wt Distributing Hitch - Max Tongue Wt. 1250 lbs Fifth Wheel Hitch - Max Trailer Wt. N/A Fifth Wheel Hitch - Max Tongue Wt. N/A Maximum Trailering Capacity 12500 lbs
Frame
Frame Type N/A Sect Modulus Rails Only N/A
Frame RBM N/A Frame Strength N/A
Frame Thickness N/A
Suspension
Suspension Type - Front Independent Suspension Type - Rear Independent Spring Capacity - Front N/A Spring Capacity - Rear N/A
Axle Type - Front N/A Axle Type - Rear N/A

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Chassis
Suspension
Axle Capacity - Front N/A Axle Capacity - Rear N/A
Axle Ratio (:1) - Front N/A Axle Ratio (:1) - Rear N/A
Shock Absorber Diameter - Front N/A Shock Absorber Diameter - Rear N/A Stabilizer Bar Diameter - Front N/A Stabilizer Bar Diameter - Rear N/A Tires
Front Tire Order Code QWJ Rear Tire Order Code QWJ
Spare Tire Order Code ZBD Front Tire Size LT265/70R18
Rear Tire Size LT265/70R18 Spare Tire Size LT225/65R18
Front Tire Capacity N/A Rear Tire Capacity N/A
Spare Tire Capacity N/A Revolutions/Mile @ 45 mph - Front N/A Revolutions/Mile @ 45 mph - Rear N/A Revolutions/Mile @ 45 mph - Spare N/A Wheels
Front Wheel Size 18 x 8.5 in Rear Wheel Size 18 x 8.5 in Spare Wheel Size 18 x 8 in Front Wheel Material Aluminum Rear Wheel Material Aluminum Spare Wheel Material Steel Steering
Steering Type N/A Steering Ratio (:1), Overall N/A
Steering Ratio (:1), On Center N/A Steering Ratio (:1), At Lock N/A Turning Diameter - Curb to Curb 44.0 ft Turning Diameter - Wall to Wall N/A Brakes
Brake Type Pwr Brake ABS System N/A
Brake ABS System (Second Line) N/A Disc - Front (Yes or ) Yes Disc - Rear (Yes or ) Yes Front Brake Rotor Diam x Thickness N/A Rear Brake Rotor Diam x Thickness N/A Drum - Rear (Yes or ) N/A Rear Drum Diam x Width N/A

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Chassis
Fuel Tank
Fuel Tank Capacity, Approx N/A Aux Fuel Tank Capacity, Approx N/A Fuel Tank Location N/A Aux Fuel Tank Location N/A
Dimensions
Interior Dimensions
Passenger Capacity 5 Front Head Room 41.87 in
Front Leg Room 44.85 in Front Shoulder Room 64.92 in
Front Hip Room 61.95 in Second Head Room 39.71 in
Second Leg Room 44.35 in Second Shoulder Room 63.8 in
Second Hip Room 61.43 in
Exterior Dimensions
Wheelbase 145.68 in Length, Overall w/o rear bumper N/A Length, Overall w/rear bumper N/A Length, Overall 233.07 in Width, Max w/o mirrors 85.27 in Height, Overall 78.05 in Overhang, Front 36.2 in Overhang, Rear w/o bumper 51.23 in Front Bumper to Back of Cab N/A Cab to Axle N/A
Cab to End of Frame N/A Ground to Top of Load Floor N/A Ground to Top of Frame N/A Frame Width, Rear N/A
Ground Clearance, Front 8.06 in Ground Clearance, Rear 8.06 in Body Length 0.00 ft Cab to Body N/A
Cargo Area Dimensions
Cargo Box Length @ Floor N/A Cargo Box Width @ Top, Rear N/A Cargo Box Width @ Floor N/A Cargo Box Width @ Wheelhousings N/A Cargo Box (Area) Height N/A Tailgate Width N/A
Cargo Volume 10.8 ft³ Ext'd Cab Cargo Volume N/A

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One Unit (MSRP) One Unit Total % Savings Extended Unit's (3) Total Savings Contract Price $73,965.00 $71,970.13 2.697 % $215,910.38 $5,984.62 Tax (10.2500 %) $7,376.94 $22,130.82
Tire fee $8.75 $26.25
Total $79,355.81 $238,067.45
Jesse Cooper
Account Manager
Email: [email protected]
Office: (855) 289-6572
Fax: (831) 480-8497
9/3/2026 Government Quote ID: 44483 Order Cut Off Date: TBA
Nick Purcell
City of Arcata
Central Garage
736 F Street
Arcata, California, 95521
Dear Nick Purcell,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

Three (3) New/Unused (2027 Chevrolet Silverado EV (CT35843) e4WD Crew Cab Extended Range Work Truck, ) and delivered to your specified location, each for
- per the attached specifications.

This vehicle(s) is available under the Sourcewell Contract 081325-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 30 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,

Page 168 of 350 ends

Purchase Order Instructions & Resources
Once units are scheduled by OEM, no cancellations are accepted In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:

Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.

Additional Resources
Learn how to track your vehicle: www.NAFGETA.com Use the upfitter of your choice: www.NAFGpartner.com Vehicle Status: [email protected] General Inquiries: [email protected] For general questions or assistance please contact our main office at:
1-855-289-6572

Page 169 of 350 ends

Vehicle Configuration Options

EMISSIONS
Code Description
YF5 Emissions, California state requirements
ENGINE
Code Description
EN0 Engine, none, (STD)

TRANSMISSION
Code Description
MF1 Transmission, none, (STD)
PREFERRED EQUIPMENT GROUP
Code Description
5WT Work Truck Preferred Equipment Group, includes standard equipment WHEELS
Code Description
RIP Wheels, 18" X 8.5" (45.7 cm x 21.6 cm), high gloss Black painted aluminum, (STD) TIRES
Code Description
QWJ Tires, LT265/70R18, all-season blackwall
PAINT
Code Description
GAZ Summit White
SEAT TYPE
Code Description
AR9 Seats, front bucket, (STD)
SEAT TRIM
Code Description
H9F Black, Evotex seat trim
ADDITIONAL EQUIPMENT
Code Description
PCR LPO, Utility Wall Package, (dealer-installed), includes (S4K) Utility Wall Strap Kit, LPO, (RVY) Bedside Utility Wall, LPO and (5WI) Utility Wall Latch Kit (2-Pack), LPO
PCK LPO, Cargo Security Package, (dealer-installed), includes (S1O) Console-Mounted Safe, LPO and (VBJ) Underseat storage, LPO
VBP LPO, Power Distribution Box, (dealer-installed)
SPY LPO, Black lug nuts, (dealer-installed)
SPZ LPO, Black wheel locks, (dealer-installed), includes (SPY) Black lug nuts, LPO S4K LPO, Utility Wall Strap Kit, (dealer-installed)
SDT LPO, Utility Wall Trailer Hitch Holder, (dealer-installed) RVY LPO, Bedside Utility Wall, (dealer-installed)
5WI LPO, Utility Wall Latch Kit (2-pack), (dealer-installed)

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SFZ LPO, Black Bowtie, emblems, front and rear, (dealer-installed) VQK LPO, Splash guards, molded, Black, front and rear, (dealer-installed) CGN Chevytec spray-on bedliner, Black, (does not include spray-on liner on tailgate due to Black composite inner panel) RIK LPO, Black nameplates, (dealer-installed)
VBJ LPO, Underseat storage, (dealer-installed)
S1O LPO, Console-Mounted Safe, (dealer-installed)
RIA LPO, All-weather floor liners, (dealer-installed)
RYC LPO, All-Weather eTrunk Mat, (dealer-installed)
5H1 Key equipment, two additional key fobs, Provides two additional spare key fobs for a total of (4). NOTE: programming of key fobs is at customer's expense and not covered under warranty CHARGING CORD
Code Description
PSC Dual Level Charge Cord, dual-mode, portable, 120-volt (1.4 kW) and 240-volt (7.7 kW) capability, swappable NEMA 5-15 and NEMA 14-50 plugs with SAE J3400 (NACS) vehicle connection

BATTERY
Code Description
ETI Battery Pack, Extended Range, (STD)

PROPULSION
Code Description
XRJ Dual Motor 4WD, (STD)

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2027 Chevrolet Silverado EV e4WD Crew Cab Extended Range Work Truck

CODE MSRP
CT35843 $66,600.00
YF5 $0.00
EN0 $0.00
MF1 $0.00
5WT $0.00
RIP $0.00
QWJ $0.00
GAZ $0.00
AR9 $0.00
H9F $0.00
PCR $1,100.00
PCK $575.00
VBP $550.00

SPY INC
SPZ $525.00
S4K INC
SDT $175.00

RVY INC
5WI INC
SFZ $195.00
VQK $325.00
CGN $545.00
RIK $250.00

VBJ INC
S1O INC
RIA $185.00
RYC $300.00
5H1 $45.00
PSC $0.00
ETI $0.00
XRJ $0.00
2027 Fleet/Non-Retail Chevrolet Silverado EV e4WD Crew Cab Extended Range Work Truck
WINDOW STICKER
MODEL
2027 Chevrolet Silverado EV e4WD Crew Cab Extended Range Work Truck

OPTIONS
Emissions, California state requirements
Engine, none, (STD)
Transmission, none, (STD)
Work Truck Preferred Equipment Group, includes standard equipment Wheels, 18" X 8.5" (45.7 cm x 21.6 cm), high gloss Black painted aluminum, (STD) Tires, LT265/70R18, all-season blackwall
Summit White
Seats, front bucket, (STD)
Black, Evotex seat trim
LPO, Utility Wall Package, (dealer-installed), includes (S4K) Utility Wall Strap Kit, LPO, (RVY) Bedside Utility Wall, LPO and (5WI) Utility Wall Latch Kit (2-Pack), LPO
LPO, Cargo Security Package, (dealer-installed), includes (S1O) Console-Mounted Safe, LPO and (VBJ) Underseat storage, LPO LPO, Power Distribution Box, (dealer-installed)
LPO, Black lug nuts, (dealer-installed)
LPO, Black wheel locks, (dealer-installed), includes (SPY) Black lug nuts, LPO LPO, Utility Wall Strap Kit, (dealer-installed)
LPO, Utility Wall Trailer Hitch Holder, (dealer-installed) LPO, Bedside Utility Wall, (dealer-installed)
LPO, Utility Wall Latch Kit (2-pack), (dealer-installed) LPO, Black Bowtie, emblems, front and rear, (dealer-installed) LPO, Splash guards, molded, Black, front and rear, (dealer-installed) Chevytec spray-on bedliner, Black, (does not include spray-on liner on tailgate due to Black composite inner panel) LPO, Black nameplates, (dealer-installed)
LPO, Underseat storage, (dealer-installed)
LPO, Console-Mounted Safe, (dealer-installed)
LPO, All-weather floor liners, (dealer-installed)
LPO, All-Weather eTrunk Mat, (dealer-installed)
Key equipment, two additional key fobs, Provides two additional spare key fobs for a total of (4). NOTE: programming of key fobs is at customer's expense and not covered under warranty
Dual Level Charge Cord, dual-mode, portable, 120-volt (1.4 kW) and 240-volt (7.7 kW) capability, swappable NEMA 5-15 and NEMA 14- 50 plugs with SAE J3400 (NACS) vehicle connection
Battery Pack, Extended Range, (STD)
Dual Motor 4WD, (STD)
Please note selected options override standard equipment

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$71,370.00
$0.00
$2,595.00
$73,965.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

Notes
Quote ID: 44483

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Standard Equipment

MECHANICAL
Engine, none (STD)
Battery Pack, Extended Range (Up to 510 hp and 580 lb-ft of torque in Tow/Haul Mode.) (STD) Transmission, none (STD)
Dual Motor 4WD Performance Torque Vectoring Dual Motor 4WD (Electronic), 2 motors (1 front & 1 rear electric drive unit) (STD) Dual Level Charge Cord, dual-mode portable, 120-volt (1.4 kW) and 240-volt (7.7 kW) capability, swappable NEMA 5-15 and NEMA 14- 50 plugs with SAE J3400 (NACS) vehicle connection

EXTERIOR
Wheels, 18" X 8.5" (45.7 cm x 21.6 cm), high gloss Black painted aluminum (Included with (XTK) WT Plus Package.) (STD) Tires, LT265/70R18, all-season blackwall

INTERIOR
Seats, front bucket (STD)
GVWR
GVWR, 9990 lbs. (4531 kg)
ADDITIONAL EQUIPMENT
Assisted Driving Package includes (UGN) Enhanced Automatic Emergency Braking, (UVZ) Reverse Automatic Braking, (UFB) Rear Cross Traffic Braking, (CTB) Intersection Automatic Emergency Braking, (UKK) Rear Pedestrian Alert, (HS1) Safety Alert Seat, (UOW) Side Bicyclist Alert, (UVX) Traffic Sign Recognition, (UV2) HD Surround Vision and (KSG) Adaptive Cruise Control (Also includes (UD5) Front and Rear Parking Assist, (UKI) Blind Zone Steering Assist and (UKM) Lane Keep Assist with Lane Departure Warning.) WT Plus Package includes (RIP) 18" high gloss Black painted aluminum wheels, (QK2) Multi-Flex tailgate, (QT5) manual gate function tailgate with EZ Lift, (BVE) assist steps, (KV7) off-boarding power, and (K2O) 19.2 kW high-voltage charging module Pickup bed, 5 ft 11 inches
Electronic Precision Shift electronic transmission range selector with Low selection for throttle off regenerative braking and one-pedal driving capability
Emission system zero emission vehicle (ZEV)
Chassis, Dual Motor 4WD
Front Drive Unit 1-motor, Integrated Inverter, Park System Rear Drive Unit 1-motor, Integrated Inverter
DC fast charging (20MOD is 670V, up to 300kW)
Charging module, 19.2 kW high-voltage (Included with (XTK) WT Plus Package.) Vehicle-to-home all V2H-capable GM EV's can provide power to your properly equipped home in a blackout to all equipment groups (The GM Energy PowerShift Charger and GM Energy V2H Enablement Kit requires an adequately charged and properly equipped GM EV having bidirectional charging capabilities, a properly equipped home, and proper grid interconnection. Weather conditions, life of the battery, vehicle variation and usage, and other external factors may impact the duration of power supply. Power supply may be interrupted.

It is not recommended that the following devices be powered with the GM Energy PowerShift Charger and V2H Enablement Kit: Medical Devices.)
Suspension, 4-wheel independent suspension with premium ride and handling Brakes, front and rear sliding caliper disc with DURALIFE rotors, with Variable Regen on Demand capability Brake rotor, FNC
Trailer brake controller, integrated
Tow/Haul Mode
Jack, mechanical, with tools located in the eTrunk
Wheel, spare, 18" X 8.0" (45.7 cm x 20.3 cm), steel
Tire, spare LT225/65R18, all-season blackwall

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Assist steps, Black, wheel to wheel (Included with (XTK) WT Plus Package.) Shutters, front upper and lower grille, active
IntelliBeam, automatic high beam on/off
Headlamps, LED with LED Daytime Running Lamps
Tail lamps, LED
LED Cargo Area Lighting located in cargo bed activated with switch on instrument panel Mirrors, outside heated power-adjustable
Mirror caps, painted Black
Window, front side, solar absorbing
Window, rear side, solar absorbing, privacy tinting
Glass, deep-tinted, rear door and rear cab
Tailgate, Muti-Flex, with six functional load/access features NOTE: Auto release can be disabled if ball hitch is installed. See Owner's manual for details (Included with (XTK) WT Plus Package.) Tailgate, gate function manual with EZ Lift, includes power lock and release (Included with (XTK) WT Plus Package.) Tailgate, locking
Door handles, body-color
SiriusXM with 360L Trial Subscription. SiriusXM with 360L transforms your customers' ride with our most extensive and personalized radio experience on the road. (IMPORTANT: The SiriusXM trial subscription is not provided on vehicles that are ordered for Fleet Daily Rental ("FDR") use. Trial subscription is subject to the SiriusXM Customer Agreement and privacy policy, visit siriusxm.com which includes full terms and how to cancel. All fees, content, features, and availability are subject to change.) Audio System, 17.7" diagonal advanced color LCD display with Google built-in compatibility (select service plan required, terms and limitations apply), including navigation capability, connected apps, personalized profiles for each driver's settings, Natural Voice Recognition
Audio system feature, 6-speaker system
Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) 5G vehicle connectivity
Evotex seat trim
Seat adjuster, driver 6-way manual
Seat adjuster, front passenger 4-way manual
Seats, heated front driver and passenger cushion and back with dual mode switches Seat, rear 60/40 folding bench
Center console, floor-mounted 4 cup holders, USB port, Auxiliary and 120V Power Outlets Floor Covering, all-weather vinyl flooring
Steering Wheel, urethane
Steering column, manual tilt and telescoping
Steering wheel audio controls
Driver Information Center 11" diagonal display with fully digital color Windows, remote Express-Down, front and rear door windows Door locks, power
Remote vehicle starter system pre-conditioning
Keyless Open and Start includes remote keyless entry
Adaptive Cruise Control (Included with (AS2) Assisted Driving Package.) Theft-deterrent system, unauthorized entry
Alarm, remote panic
USB Ports, 2, Type-C Charge/Data ports located on floor console USB Ports, rear, dual, Type-C charge-only
Power outlet, front console, 12-volt
Power outlet, 120-volt, on back of floor console
Power outlet, 110-volt, located in the eTrunk
Offboarding Power, 7.2 kW, split phase, AC power includes bed mounted power outlets (four 120-volt and one 240-volt) (10.2 kW with accessory Power Bar, when equipped with (K2O) 19.2 kW high-voltage Charging Module. Included with (XTK) Premium Package.) Air conditioning, dual-zone automatic climate control
Air vents, rear, heating/cooling

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Air filter, pollutant
Defogger, rear-window electric
Sensor, cabin humidity and windshield temperature
Map pocket, front passenger seatback
Mirror, inside rearview manual tilt, day/night
eTrunk, lockable weather-proof and lit compartment with 120 volt outlet, cargo tie-downs and drain holes Enhanced Automatic Emergency Braking (Included with (AS2) Assisted Driving Package.) Reverse Automatic Braking (Included with (AS2) Assisted Driving Package.) Rear Cross Traffic Braking (Included with (AS2) Assisted Driving Package.) Front Pedestrian and Bicyclist Braking
Intersection Automatic Emergency Braking intersection alert, braking (Included with (AS2) Assisted Driving Package.) StabiliTrak, Stability Control System with Proactive Roll Avoidance and traction control includes electronic trailer sway control and hill start assist
Airbags, Frontal airbags for driver and front passenger; Seat-mounted side-impact airbags for driver and front outboard passenger; Headcurtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint.

See the Owner's Manual for more information.)
OnStar Services capable (See onstar.com for details and limitations. Services vary by model. Service plan required.) Interior Camera enables Cabin Glance and Security Recording Side Bicyclist Alert (Included with (AS2) Assisted Driving Package.) LED Reflective Windshield Collision Alert
Traffic Sign Recognition (Included with (AS2) Assisted Driving Package.) HD Surround Vision with Trailer View Camera Provision (Included with (AS2) Assisted Driving Package.) Blind Zone Steering Assist (Included with (AS2) Assisted Driving Package.) Lane Keep Assist with Lane Departure Warning, enhanced (Included with (AS2) Assisted Driving Package.) Front and Rear Parking Assist
Hitch View
Hitch Guidance
Following Distance Indicator
Forward Collision alert
Rear Pedestrian Alert (Included with (AS2) Assisted Driving Package.) Rear Seat Reminder
Seat Belt adjustable Guide Loops, front row
Seat Belt, front passenger presence detector
Seat belt, rear passenger presence detector
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use, can be turned on and off in Settings or Teen Driver menu LATCH system (Lower Anchors and Tethers for CHildren) for child restraints seats Safety Alert Seat (Included with (AS2) Assisted Driving Package.) Door locks, rear child security lock manual child lock system (rear door latch) Teen Driver configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver Tire Pressure Monitoring System auto learn, includes Tire Fill Alert OnStar Basics (OnStar Fleet Basics for Fleet) Drive with confidence and convenience using core OnStar services, featuring built-in voice assistance, realtime navigation, and access to audio streaming apps. With your vehicle mobile app, you can seamlessly manage your vehicle by sending commands and enjoy peace of mind knowing Automatic Crash Response can connect you to help if you're in need. (Requires (UE1) OnStar. OnStar Basics is standard for 8 years; working electrical system, cell reception and GPS signal required. OnStar links to emergency services. Service coverage varies with conditions and location. Service availability, features and functionality vary by device and software version. Subject to user terms. See onstar.com for details and limitations. Removed with a ship-to of Guam, Puerto Rico or the Virgin Islands.)
Trailering Information Label

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Merritt Perry, City Manager
PREPARER: Rhea Varley, City Clerk
DATE: September 16, 2026
TITLE: Designate Vice Mayor Stacy Atkins-Salazar as Voting Delegate to the Cal Cities 2026 Annual Conference and Expo, September 23–25, 2026.

RECOMMENDATION:

It is recommended that the Council designate Vice Mayor Stacy Atkins-Salazar as Voting Delegate to the Cal Cities 2026 Annual Conference and Expo.

INTRODUCTION:

Every year the Council may appoint one voting delegate and up to two alternate delegates for the Annual Business Meeting at the General Assembly at the Cal Cities Annual Conference. If the Council wants to participate in the voting at the Annual Business Meeting, it must have appointed a delegate to do so. This year the Conference will be held in Anaheim, California, September 23 through 25.

DISCUSSION:

Cal Cities has announced its Annual Conference for 2026 and is requesting the City Council take action to appoint one voting delegate and up to two alternate delegates, one of whom may vote in the event the designated voting delegate is unable to serve in that capacity. Voting Delegates must be registered for the Conference.

BUDGET/FISCAL IMPACT:

Approximately $1,600 for registration, hotel, travel and per diem from the Travel/Conferences/Meetings budget for each Councilmember who attends.

RECOMMENDED COUNCIL ACTION:

Motion to designate Vice Mayor Stacy Atkins-Salazar as Voting Delegate to the Cal Cities 2026 Annual Conference and Expo, September 23 through 25, 2026. Consent Calendar vote.

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Jennifer Dart, Community Development Director
PREPARER: Delores Freitas, Senior Planner
DATE: September 16, 2026
TITLE: Adopt Project Action and Introduce Two Associated Ordinances for the Whaley House Proposed Rehabilitation and Lot Split at 1395 H Street, Arcata.

RECOMMENDATION:

It is recommended that the Council:
1) Open the public hearing; and
2) Receive a staff report; and
3) Receive public comment; and
4) Close the public hearing; and
a. Adopt the Project Action, approving the proposed subdivision and Tentative Map; b. Introduce Ordinance No. 1591, An Ordinance of the City Council of the City of Arcata Amending the Zoning Map to Add a Planned Development Combining Zone to Assessor Parcel Number 021-093-004; and
c. Introduce Ordinance No. 1590, An Ordinance of the City Council of the City of Arcata Modifying the Whaley House Landmark Historic Property Combining Zone (LHP-80-31) on Assessor Parcel Number 021-093-004; waive reading of the text and consent to read by title only for both ordinances.

INTRODUCTION:

The project entails subdivision of a lot containing an historic property known as “The Whaley House” (both locally landmarked and on the National Register). The landmarked building is a Settlement-era structure built in 1855 that was moved to its current location in 1903. The house was sold to Bill and Sally Thonson in 1979. Their children are the current owners and project applicants.

The house includes three units and needs various structural and aesthetic repairs. The applicants are proposing to subdivide the property for future development and use the proceeds from the sale to rehabilitate the historic structure. A Planned Development process is required as the project site requires a deviation from lot standards.

The project at hand is an excellent example of a proposal that does not meet strict land use code standards but still results in beneficial development that has a strong relationship to stated City, goals, and policies in the general plan, specifically historic resource preservation and development of high-quality infill housing development within the City’s urban core.

The project went to the Planning Commission for approval on May 12, 2026. Staff recommend that the Council reviews the presentation and discussion at that meeting.

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The project was introduced at the August 19, 2026 City Council hearing, and continued to the September 16, 2026 hearing based on an administrative issue related to the preparation of packet materials.

BACKGROUND:

The Planned Development permit allows discretion over site planning and standards that do not apply strict adherence to Land Use Code (Code) standards. The intent is to authorize higher quality and more efficient uses of land that meet the purpose, intent, goals, policies of the General Plan even if the project does not meet every standard of the Code. This project is subject to Planned Development standards not because it is a large or physically unique site, but because Section

9.88.030F.5. (b) of the subdivision chapter of the Land Use Code requires deviation from minimum parcel area standards to be evaluated specifically through a Planned Development permit review process, which provides a structure to authorize code deviations in exchange for significant public benefit. This project is a “Type B” plan development type, which applies to developments that consist of uses permitted outright in the zone district, but involving exceptions to development standards of the zone district.

The request of the Council is to support staff’s recommendation to:
1) Approve the proposed subdivision and Tentative Map; and 2) Approve the addition of a :PD Combining Zone to both resultant lots; and 3) Amend the existing :HL landmark overlay to only apply to the resultant lot that includes the Whaley House and remove reference to the side yard in the “Features to be Preserved” section of the Ordinance.

DISCUSSION:

The property known as the “Whaley House” was listed on the National Register of Historic Places in 1979 and locally in 1980. A noted intent of listing the structure on the National Register was to “aid in its restoration and preservation”. The current request is tied to a similar intent: the owners propose to subdivide the existing 11,577 square foot lot into two lots (Parcel One: 6,039 square feet; Parcel Two: 5,463 square feet), sell the resultant vacant parcel, and use the proceeds as a new revenue stream to undertake necessary structural repairs to the Whaley House as outlined in Attachment A, Exhibit 4.

The property is within the Residential-Low Density (R-L) zone and the site is also subject to the restrictions of the parcel-specific Historic Landmark (:HL) Combining Zone. As the resultant Parcel Two is slightly under the 6,000 square foot minimum parcel size for the zone, the only permitting pathway available involves the creation of a Planned Development (:PD) overlay zone as authorized by the City Council. The approval of the substandard lot size also results in modifications to two other site standards which require flexibility in this case: minimum lot width and allowed site coverage/floor area ratio (FAR). Minimum lot width in the R-L zone is typically 60 feet, but width be reduced to 30 feet where the review authority determines that a lesser proposed width is sufficient to ensure safe and adequate access and parking. In this case, the resultant lots will be 52.5 feet and

47.5 feet, respectively. Findings have been drafted in the draft Action to support this reduction.

Allowed site coverage/FAR are typically limited to 50%/0.5 in the R-L zone, but a 10% increase is proposed to each resultant lot to accommodate the substandard lot size.

Subdividing the lot will also impact the existing local landmark ordinance :HL zone overlay in two ways: the overlay boundary will need to be reduced to only encompass the resultant parcel housing the Whaley House; and the “Features to be Preserved” listed in the Ordinance will need to be modified to remove reference to the “ample side yard”, which is currently identified as being

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“important to the building’s setting”. To staff’s knowledge, creating a site restriction of this type in a local Landmark Ordinance is unique; typically, Ordinances limit restrictions to the structure itself, and not environmental features associated with the surrounding context.

The proposed project was presented to the City’s Historic Landmarks Committee at their February 19th regular meeting. The Historic Landmarks Committee agreed that listing the side yard as a feature to be preserved and thereby limiting future development onsite is an overreach, and not in line with current city policy direction as set by the City Council, which necessitates balancing historic preservation with housing development and adaptive reuse. Staff asked the Committee to:
1) Provide a recommendation the Planning Commission and City Council as to whether or not to amend the existing :HL landmark overlay to remove or clarify intent of reference to side yard; 2) Review the Historic Resource Report prepared for the project and provide feedback as necessary; and
3) Provide guidance on proposed rehabilitation workplan. The committee voiced strong support for the project and recommended approval of the project to the Planning Commission.

The committee also expressed support for the project as a creative way to support the ongoing maintenance of the Whaley House. The committee also supported the proposed rehabilitation work as appropriate for the structure and in keeping with the Secretary of the Interior’s Standards for Rehabilitation.

Because the project is relatively minor in scale, the proposed Code amendment is also relatively minor. The project proponents are requesting a deviation of 537 square feet from minimum parcel size and base site coverage and floor area ratio requirements to facilitate uses that are permitted outright in the base zone district. While the design of future development on the resultant parcel is not available at this time, the residential use proposed is consistent with zoning. Future development will require a design review approval based on current regulations. The intent of including the future development as part of this existing :PD review is to avoid bringing the development of a singlefamily residential structure and Accessory Dwelling Unit (ADU) back to the City Council as a :PD amendment.

Per Land Use Code Section 9.72.070(H), Planned Developments proposing exceptions to land use code. Standards are required to provide development, amenities, roughly proportional to the exceptions requested as determined by the review authority. Amenities may include special attention given to open space, landscaping, or special amenities, and include restoration of environmentally sensitive, habitat areas, where feasible. Staff suggest that the proposed restoration of the historic property on site as described in Attachment A constitutes an amenity meeting the requirements of this section.

Staff supports the applicant’s request to approve the proposed subdivision and Tentative Map; approve the addition of a :PD Combining Zone to both resultant lots; and amend the existing :HL landmark overlay to only apply to the resultant lot that includes the Whaley House, and remove or reference to the side yard in the “Features to be Preserved” section of the Ordinance based on the policy guidance described in the attached project Action and as summarized below:
1) General Plan Historic Preservation Element Policies HP-6a and HP-6b (General Incentives for Historic Structures and Sites; Specific Incentives for structures and sites within the :HL District) support development of the resultant lot as an incentive for rehabilitation of the Whaley House, which will be conditioned as part of the approval of the project (Attachment A, Conditions of Approval).

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2) General Plan Housing Element Policies HE-2, HE-5, HE-6, HE-7, HE-9, HE-10 (Encourage the maintenance of existing housing; Identify adequate sites to facilitate and encourage the development of a variety of types of housing for all income levels; Provide opportunities for infill development of vacant and redevelop able properties in a way that allows for gradual, rather than drastic, changes from surrounding development; Encourage a wide range of public and private investment to help meet the City’s Housing Goals; Eliminate unnecessary discretionary review procedures and delays in the housing development process due to complex processing procedures for housing projects; Where appropriate, remove governmental constraints to the maintenance, improvement, and development of housing; Focus housing development in the downtown area) support both the rehabilitation of three existing multifamily housing units and the creation of a new single-family structure on the resultant lot.

POLICY IMPLICATIONS:

The proposed approval would represent the second instance within the past year in which modifications to an adopted Historic Landmark Combining Zone have been considered to revise or clarify the specific historic features required to be preserved. While the request is specific to the subject property and has been evaluated on its individual merits, approval could establish a precedent for future requests to amend preservation requirements associated with designated historic landmark properties.

In addition, approval of the proposed subdivision may create a potential pathway for other historic landmark properties seeking minor subdivisions that may not otherwise qualify for a Senate Bill 9 (SB 9) Urban Lot Split. Although the project has been reviewed for consistency with applicable zoning, subdivision, and historic preservation standards, future applicants may reference this action in support of similar requests involving modifications to historic landmark preservation provisions in order to facilitate additional development potential on historically designated sites.

The City Council may wish to consider whether additional policy direction or amendments to the City’s historic preservation regulations are warranted to clarify the circumstances under which modifications to designated preservation features or lot splits may be appropriate.

COMMITTEE/COMMISSION REVIEW:

The proposed project was presented to the City’s Historic Landmarks Committee at their February 19th regular meeting, and the committee voiced strong support for the project and recommended approval of the project to the Planning Commission and City Council. The Committee expressed support for the project as a creative way to support the ongoing maintenance of the Whaley House and agreed with staff that the inclusion of the side yard as a feature to be preserved was inappropriate for the site. Preserving the side yard was an unnecessary barrier to future development.

The committee also supported the proposed rehabilitation work as appropriate for the structure and in keeping with the Secretary of the Interior’s Standards for Rehabilitation.

The proposed project was presented to the Planning Commission at their May 12th regular meeting.

The Commission also voiced support for the project based on its clear connection to city housing and infill policies, and adopted Resolution Number PC-26-03, recommending project approval to the City Council.

ENVIRONMENTAL REVIEW (CEQA):

The project qualifies for California Environmental Quality Act exemptions pursuant to Section 15331 (Class 31 – Historical Resource Restoration/Rehabilitation) and Section 15061(b)(3) (Common Sense Exemption). Class 31 consists of projects limited to repair and rehabilitation of historical resources in a manner consistent with the Secretary of the Interior’s Standards for the

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Treatment of Historic Properties with Guidelines for Rehabilitation of Historic Buildings. The applicant has provided a proposed scope of work that includes significant repairs to a significant historic structure; these repairs are supported by the project’s qualified historian and are supported by the Historic Landmarks Committee.

Typically, minor subdivisions of land would qualify for a Class 15 exemption (minor land divisions); however, as exceptions to site standards are required per the definition of this exemption, it would not apply in this case. However, an evaluation of the whole of the project allows staff to make s common sense finding as the requested exceptions to standards are minor in nature, align with General Plan policy, support infill development and preservation of a significant historic resource, and do not involve any of the unusual circumstances leading to potentially significant effects that may otherwise prohibit the lead agency from making a finding of no significant effect as outlined in section 15300.2 of the CEQA Guidelines (exceptions to Categorical Exemptions).

RECOMMENDED COUNCIL ACTION:
1) Open the public hearing; and
2) Receive a staff report; and
3) Receive public comment; and
4) Close public comment; and
5) Motion to:
a. Adopt the project Action, approving the proposed subdivision and Tentative Map; b. Introduce Ordinance No. 1591, An Ordinance of the City Council of the City of Arcata Amending the Zoning Map to Add a Planned Development Combining Zone to Assessor Parcel Number 021-093-004; and
c. Introduce Ordinance No. 1590, An Ordinance of the City Council of the City of Arcata Modifying the Whaley House Landmark Historic Property Combining Zone (LHP-80-31) on Assessor Parcel Number 021-093-004; waive reading of the text and consent to read by title only for both ordinances.

ATTACHMENTS:

A. Project Action Draft
B. Historic Resource Report
C. Ordinance No. 950 LHP-80-31
D. National Register Application 1979
E. Draft Ordinance No. 1590
F. Draft Ordinance No. 1591

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DRAFT ACTION OF THE CITY OF THE CITY COUNCIL
August 19, 2026
Following a public hearing conducted on August 19, 2026, the City Council approved the proposed Planned Development Permit and Minor Subdivision by 1) adopting California Environmental Quality Act Exemptions per Section 15061(b)(3) (Common Sense Exemption) and Section 15331 (Class 31 – Historical Resource Restoration/Rehabilitation), and then 2) adopting this Action based on the Findings (Exhibit 1), Conditions of Approval (Exhibit 2), Tentative Map (Exhibit 3), and Proposed Scope of Work (Exhibit 4).

Project: The applicant proposes subdivision of a lot with a substandard size and minor improvements to an existing residence known as the “Whaley House,” a designated local historic landmark and property listed on the National Register of Historic Places. The proposed improvements are intended to support the preservation and rehabilitation of the structure.

Proposed improvements include removing non-historic additions, exterior painting, in-kind replacement of exterior siding, replace five primary underfloor beams, replace or repair of damaged skirting, installation of a new property line fence, separate the existing garage at the property line, and new roofing on the garage. The applicant proposes to subdivide the southern

47.5 feet of the property. The proposed lot line would intersect approximately 8.5 feet of an existing freestanding garage. The garage is proposed to remain intact with modifications, including a fire-rate wall along the property line, subdivision of electrical, and addition of a new door and window on the east elevation.

Application Type: Minor Subdivision-Planned Development Location: 1395 H St., Arcata. Assessor’s Parcel Numbers: 021-093-004 Property Owner / Applicant: Six Rivers Properties, LLC
File Number: 256-016-PM-PDP
Zoning / General Plan: Residential-Low Density Coastal Status: Not in Coastal Zone Environmental: The City Council adopted California Environmental Quality Act Exemptions per Sections 15061(b)(3) (Common Sense Exemption) and Section 15331 (Class 31 – Historical Resource Restoration/Rehabilitation).

Permit Expiration and Activation. This permit shall expire within 24 months from the date of its approval unless said permit is activated. This permit may be extended only as permitted by Arcata Land Use Code (Code) §9.79.070 Permit Time Limits, Extensions and Expiration, or its equivalent.

Appeals. The actions described herein may be appealed as outlined in Arcata’s Land Use Code.

Appeals shall be filed with the City Clerk within ten (10) working days following the date of this Action. Appeals shall be submitted on the prescribed form, state the reasons for the appeal, and include the filing fee set by the City Council. Appeal period ends at 5:00 pm on XXXX, 2026.

Effective Date: This permit becomes effective on the next working day after the appeal period.

Date Approved:

ATTEST: __________________________________

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Exhibit 1

FINDINGS OF APPROVAL
I. FINDINGS.

Findings for Planned Development Permits. The City Council, as the review authority shall ensure that the project complies with City of Arcata – Land Use Code (Code) Section 9.72.070.G – Findings for Type “B” Planned Development Permits.
1a. The proposed project carries out the policies and intent of the General Plan, Local Coastal Program and any applicable specific plan;
The project is not located within the Coastal Zone, and no specific plan applies. The site is within the Arcata Heights Neighborhood Conservation Area and therefore warrants heightened review with respect to design and aesthetics.

While the project includes minor deviations from site development standards identified in the City’s Land Use Code, it is consistent with and advances the policies of the General Plan. In particular, the project’s intent to rehabilitate a significant local historic resource supports City policies related to historic preservation, adaptive reuse, and housing preservation and rehabilitation.

In addition, the development of a new single-family residence and accessory dwelling unit (ADU) on the resultant lot supports City objectives for housing production, particularly for moderateand above-moderate-income households—demographics that are often the most challenging to accommodate within the City’s urban footprint. The project will provide new and improved housing opportunities in close proximity to the university, employment centers, and transit, consistent with City goals related to infill development and the efficient use and preservation of natural resources.
1b. The proposed project is in compliance with all of the applicable provisions of this Land Use Code;
This finding is not required for Type “B” Planned Development Permits. 1c. Proper standards and conditions have been imposed to ensure the protection of the public health, safety and welfare;
The project consists primarily of the rehabilitation of an existing structure and the development of a new single-family residence and detached accessory dwelling unit (ADU). This type of project presents limited potential for adverse public impacts. However, two specific aspects of the proposal have been analyzed and addressed in relation to public health, safety, and welfare.

First, the site’s underlying soil conditions were evaluated due to its location within a mapped Alquist-Priolo Fault Zone. The applicant was required to assess potential geologic hazards prior to submitting a complete application. A geotechnical evaluation was prepared and reviewed by a qualified third party, which concluded that no active fault is present on the site. A condition of approval has been included requiring the identification of any areas of backfilled soil on the site plan at the time of development, to allow the Building Official to determine appropriate foundation design.

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Second, the applicant proposes to retain the existing historic garage, which will straddle the resultant property line. To ensure safe and functional shared use of the structure, a condition of approval has been added, consistent with the Building Official’s recommendation, requiring the installation of a firewall along the property line within the garage to separate it into two distinct spaces. An additional condition requires the recordation of a shared responsibility agreement between the property owners.

The project proposes vehicular access from the rear of the property. The design and configuration of parking and access will be subject to review by the Planning, Building, and Engineering Departments at the time of building permit submittal.

With these conditions in place, the project is not anticipated to result in any adverse impacts to public health, safety, or welfare.
1d. The proposed project will not circumvent the intent of protecting Environmentally Sensitive Habitat Areas or significant historic resources, and consideration will be given to impacts on areas with steep slopes, waterways, wetlands or riparian areas, or significant cultural or historic resources; and
The proposed project will not circumvent the intent of protecting environmentally sensitive habitat areas or significant historic resources. Consideration has been given to potential impacts on steep slopes, waterways, wetlands, riparian areas, and cultural or historic resources.

The project does involve a designated local historic resource that is listed on both the local landmark register and the National Register of Historic Places. However, appropriate measures are incorporated to ensure its continued protection. Proposed modifications are limited to rehabilitation activities that are consistent with the Secretary of the Interior’s Standards. The Historic Landmarks Committee has reviewed the submitted historic report and work plan, and the applicant has retained a qualified local historian and contractor to oversee the rehabilitation and provide technical guidance. The Committee recommended approval of the project and expressed support for the proposed scope of work.

The site does not contain any known sensitive biological resources and is located on an infill parcel within a developed area of Arcata. As such, no impacts to significant environmental resources are anticipated.
1e. The subject site is adequate in terms of size, shape, topography and existing conditions to accommodate the proposed development.

At this time, the proposed development is limited to the subdivision of the existing 11,000- square-foot parcel into two lots, one of which will be substandard in size by approximately 500 square feet. This deviation is within a reasonable range from applicable site development standards and remains sufficient to accommodate the proposed development. The resulting lots are consistent in shape and dimensions with other parcels on the block.

The site is relatively flat and does not contain significant physical constraints that would preclude development. Although the property is located within a mapped Alquist-Priolo Fault Zone, a fault evaluation report has been prepared and reviewed by a qualified third party, concluding that no active fault is present on the site.

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This Planned Development Permit also establishes the framework for future development of a single-family residence and an accessory dwelling unit (ADU) on the resultant lot. Subsequent development will be subject to separate design review, as well as building permit review by the Planning, Building, and Engineering Departments, and will be required to comply with all applicable City standards related to site and building design.

Based on these factors, the site is considered appropriate for the proposed development. 2a. All findings listed for Type "A" Planned Development Permits in Subsection

9.72.070.G.1, above, except for G.1.b;
2b. The proposed project meets the intent of all applicable provisions of this Land Use Code relating to both on-site and off-site improvements that are necessary to accommodate flexibility in site planning and property development and to carry out the purpose, intent, and requirements of this Section and the respective base zoning district, including prescribed development standards and applicable design guidelines;
The proposed project is consistent with the intent of all applicable provisions of the City’s Land Use Code related to both on-site and off-site improvements necessary to support flexible site planning and property development, and to implement the purpose, intent, and requirements of the applicable zoning district, including prescribed development standards and design guidelines.

As discussed above, the project advances the intent of the City’s development policies by allowing limited modifications to site standards in order to facilitate a high-quality infill project in close proximity to employment and transit. The project also provides the added benefit of rehabilitating a significant local historic resource. The site is located within the Arcata Heights Neighborhood Conservation Area and is zoned Residential Density. The typical minimum lot size within this zone is 6,000 square feet; however, existing code provisions allow for lots as small as 4,000 square feet, provided that the parent parcel is of sufficient size to achieve an average lot area of 6,000 square feet.

The proposed subdivision would divide the existing approximately 11,000-square-foot parcel into two lots, one of which would be slightly below the standard minimum lot size. As discussed previously, this deviation is within an acceptable range. Additionally, the surrounding neighborhood includes numerous substandard lots that were established prior to the adoption of current Land Use Code requirements. As such, the creation of a modestly substandard lot in this context will remain consistent with the established development pattern and urban rhythm of the area.

It is also noted that the City is currently evaluating updates to the Land Use Code, which may include reductions to minimum lot size requirements. Under such future regulations, a project of this nature may not require a Planned Development Permit. Based on these considerations, the proposed project is consistent with the intent and applicability of the City’s development standards and is appropriate for the site.

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2c. The proposed project is designed to ensure compatibility with adjacent uses within the zoning district and general neighborhood of the proposed development; The current project is limited to the subdivision of an existing parcel, along with associated amendments to the historic designation and zoning map, and establishes a general allowance for the future development of a single-family residence and an accessory dwelling unit (ADU). At this time, specific architectural designs for the proposed structures on the resultant lot have not been finalized or submitted.

Future development will be subject to a separate design review application, which will be considered by the Planning Commission or Zoning Administrator to ensure compatibility with surrounding uses and neighborhood character. In general, the development of a single-family residence within a residential zoning district is not anticipated to result in land use incompatibilities. Additionally, the project site is located in North Arcata, in close proximity to the university and the Northtown Commercial District, an area characterized by a relatively active and urban environment. The addition of two residential units is not expected to significantly alter the overall character of the neighborhood.

Aesthetic considerations, including building design, massing, setbacks, and landscaping, will be evaluated during the design review process. A condition of approval has been included to guide future development on the resultant lot and ensure consistency with applicable standards. This condition is intended to facilitate a streamlined review process—avoiding the need for a Planned Development amendment—while ensuring that future development remains compatible with the surrounding area and does not create a false sense of historical development. 2d. The proposed project will produce a comprehensive development of superior quality (e.g. appropriate variety of structure placement and orientation opportunities, appropriate mix of structure sizes, high quality architectural design, increased amounts of landscaping and open space, improved solutions to the design and placement of parking facilities, etc.) that might not otherwise occur from more traditional development applications;
The proposed project is modest in scale compared to typical Planned Developments, which are often utilized for larger subdivisions or sites with substantial physical constraints. In this instance, the Planned Development Permit serves as a tool to allow limited flexibility from standard development requirements in order to achieve a higher-quality overall project.

The project will facilitate a thoughtful site layout, including appropriate variation in building placement, and will support high-quality architectural design. Importantly, the flexibility afforded through the Planned Development framework also enables the rehabilitation of an existing historic resource, an outcome that may not be financially feasible under strict application of standard development regulations.

As s a result, the project is anticipated to yield a superior development outcome that balances preservation, design quality, and efficient use of the site, consistent with the broader goals of the City’s planning policies.

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2e. The proposed exception is justifiable and will result in a more desirable development, and development amenities are provided as identified in Subsection H. The possible exceptions listed in Subsection B (Applicability) may be allowed when the review authority first determines that a specific exception will result in a more desirable development; and
A Planned Development that includes exceptions to the requirements of the Land Use Code must provide development amenities that offset those exceptions to an equal or greater degree, as determined by the review authority. The Land Use Code identifies examples of such amenities, including the provision of housing affordable to moderate-, low-, or very low-income households; enhanced open space or landscaping; superior architectural or site design; and, where feasible, the restoration of environmentally sensitive habitat areas.

In this case, the primary community benefit resulting from the project is the rehabilitation of the on-site historic resource. This resource is of recognized local significance, and its preservation and restoration provide a substantial public benefit. The rehabilitation effort, which is consistent with established historic preservation standards, ensures the long-term viability of the structure while maintaining its historic character.

Accordingly, the preservation and rehabilitation of this historic resource constitutes a meaningful project amenity and offsets the requested deviations from development standards, consistent with the intent of the Land Use Code.
2f. Proper on-site traffic circulation and control is designed into the development to ensure interconnectivity with neighborhoods (i.e. vehicle, pedestrian, and bicycle), and protection for fire suppression and police surveillance equal to or better than what would normally be created by compliance with the minimum setback and parcel width development standards identified in Article 2 (Zoning Districts and Allowable Land Uses).

The proposed subdivision will result in a parcel that can reasonably accommodate development in compliance with applicable setback requirements and other relevant development standards.

The lot configuration is sufficient to support the anticipated residential uses while maintaining consistency with the surrounding neighborhood pattern.

Project referrals were distributed to the Police and Fire Departments, and no comments or recommended conditions of approval were received. As discussed above, the project is consistent with the scale and scope of typical single-family residential development. Future development on the resultant lot is limited to one single-family residence and one accessory dwelling unit (ADU), which represents a modest increase in residential density.

Given the limited scale of the proposed development and the absence of concerns from public safety departments, the project is not expected to result in adverse impacts related to public services or neighborhood compatibility.

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Findings for Tentative Map Approval. The City Council, as the review authority shall ensure that the project complies with City of Arcata – Land Use Code (Code) Section 9.81.060– Findings required for Tentative Map Approval. The findings shall apply to each proposed parcel as well as the entire subdivision, including any parcel identified as a designated remainder in compliance with Map Act Section 66424.6.

1. The proposed subdivision, including its design and improvements, is consistent with the General Plan and any applicable Specific Plan;
The proposed residential subdivision to create one additional residential parcel is consistent with Arcata General Plan based on the following analysis.

Land Use Element
The subdivision is consistent with the land use policies as the property is located in a designated residential low density land use classification. A single family residential structure and ADU are being contemplated at this time, but will be reviewed as part of a future design review permit, and would comply with the intended use and density of the Residential-Low Density zone.

Growth Management Element
The project is proposed within the City’s Urban Services Boundary with urban services (water, wastewater, and utilities, fire and police protection) available to serve the proposed residential subdivision. The project does not induce growth that was not anticipated in the General Plan.

The project will not require the development of additional infrastructure that will place undue burden on the City’s resources in the future. The proposed subdivision design takes into consideration the existing structures, land uses, utilities and access.

Transportation Element
The project meets the General Plan (GP) Transportation policy T-2a as the project increases the density of the properties within the Urban Services Boundary (USB) thus, lessening the pressure to develop properties outside the USB. The property is located in close proximity to the core downtown area and Cal Poly Humboldt, creating desired infill in close proximity to jobs and transit. The site is within ½ mile of public bus service.

Public Facilities and Infrastructure Element
The project is consistent with GP Public Facilities and Infrastructure policies. The in-fill subdivision project is located within the City’s Urban Services Boundary. All utilities (water, wastewater, gas, electricity, telecommunications services) are existing on the site or available in close proximity to the site. The project area is served by the City of Arcata Wastewater Treatment Plant.

The project area is already served by the City’s public potable water system. The project will not require the development or expansion of additional water, wastewater, stormwater, solid waste or recycling facilities. Each resultant parcel shall ensure utilities are located on their own respective parcel or have easements to serve those needs.

Housing Element

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The proposed Residential Low Density in-fill subdivision will create one additional low density parcel consistent with housing element policies.

Recreation Element
The proposed residential subdivision results in two parcels. Arcata Land Use Code §9.86.030 – Park Land Dedications and Fees requires the applicant to participate in the development and maintenance of City recreational facilities. Based on the Parcel Map subdivision, a standard Condition of Approval requires the applicant to make a fee payment in lieu of parkland dedication.

Open Space Element
The project is consistent with the GP Open Space policies. Any future land uses or development on either resultant parcels will be reviewed for compliance with the applicable development, building code, and state standards. The subject parcel does not have any known land use hazards such as earthquake faults, flood zones nor environmentally sensitive habitat areas that are subject to open space policies.

Resource Conservation & Management Element
The project is consistent with the GP Resource Conservation and Management policies based on the lack of environmentally sensitive habitat areas on or within the immediate vicinity of the subject parcel. There are no wetlands, creeks, or other wet areas on or near the site. The project is not located near the Arcata Community Forest or other forested lands.

Air Quality Element
The proposed subdivision within the City’s Urban Services Boundary is consistent with the Air Quality GP policies as it reduces vehicle miles travelled. The property is located in close proximity to the core downtown area and Cal Poly Humboldt, creating desired infill in close proximity to jobs and transit. The site is within ½ mile of public bus service.

Design Element
The project is compatible with the design of residential, low density development. All the existing structures are part of the neighborhood character. New development will be reviewed for design compatibility as part of a future Design Review application.

Historical Preservation Element
The proposed residential subdivision is located in a designated Neighborhood Conservation Area, and involves a National Landmark Property. The project involves significant repair and rehabilitation is this resource and the project is supported by the findings of the prepared Historic Report as well as the Historic Landmarks Committee. New development will be reviewed for design compatibility as part of a future Design Review application. A standard inadvertent discovery Condition of Approval is included to protect any discovered tribal cultural or historic resources. Based on the above, the proposed subdivision is consistent with the Historical Preservation Element policies.

Public Safety Element

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The project meets the intent of GP Public Safety policies. According to the City of Arcata General Plan Hazards Map – Figure PS-a (revised), the project area for the subdivision has none of the following hazard constraints:
1) Earthquake Potential Active Fault;
2) Moderate or High Liquefaction;
3) Flood Zone;
4) Matthews Dam Failure;
5) Hillside Development (Slopes > 15%).

The site was mapped as being within the Alquist –Priolo Earthquake Fault Zone per General Plan Hazards Map – Figure PS-a, but a site-specific geologic review determined the site does not contain an active fault. A subsequent and site plan showing the backfill/trench area will allow the Building Official to determine if additional soils review will be required at the time of building permit submittal.

The project is also consistent with the GP Public Safety Policies as the proposed parcels will be served by the Arcata Fire Protection District and the Arcata Police Department. Furthermore, the residential subdivision and permitted uses do not include the routine use of hazardous materials.

The property is within the Residential-Low Density (R-L) zone which has a minimum lot size of 6,000 square feet. The approval of the substandard lot size also results in modifications to two other site standards which require flexibility in this case: minimum lot size, and allowed site coverage/floor area ratio (FAR). Minimum lot width in the R-L zone is typically 60 feet, but width be reduced to 30 feet where the review authority determines that a lesser proposed width is sufficient to ensure safe and adequate access and parking. In this case, the resultant lots will be

52.5 feet and 47.5 feet, respectively. This reduction is considered appropriate in this case, as the lot will otherwise be configured similar to the reminder of the block with no irregularities in shape that could create a public hazard or nuisance. The reduction from 60 foot minimum to

47.5 and 52.5 feet is relatively minor and will still allow for construction of a single-family structure with similar bulk and massing to surrounding structures.

Noise Element
The residential subdivision and permitted uses are generally not considered as a source for the generation of excessive noise. The project may generate temporary, short-term and intermittent noise during any required subdivision improvements. However, General Plan policies and Code standards restrict the hours of construction in order to limit the noise impacts to nearby residences.

2. The site is physically suitable for the type and proposed density of development; Based on the discussion above, the Zoning Administrator finds the site physically suitable for the type and proposed density of the development. The proposed Parcel Map subdivision meets Code Residential Low Density zone development standards and Code §9.88.030 subdivision

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design and improvement requirements, with the exception of minimum parcel size, as discussed above.

The subject property is located in a typical residential Arcata neighborhood within close proximity to the downtown core. The area has a unique mix of residential (low to medium density), parks, schools and quasi – public uses nearby. The project site is served by public utilities and roads. The site is appropriately zoned and designated for the intended use. The project meets the parcel dimension requirements of the General Plan and Land Use Code. There is adequate infrastructure, including alternative transportation infrastructure, to support the small infill subdivision.

3. The design of the subdivision and the proposed improvements will not cause substantial environmental damage or injure fish or wildlife or their habitat; The proposed subdivision will not cause substantial environmental damage or injure fish or wildlife or their habitat. There are no environmentally sensitive habitat areas located on or within the vicinity of the project site. The subject property is served by full urban services. There are no off-sight improvements required. Referral comments from departments and agencies did not identify any potential environmental impacts from the proposed subdivision.

4. The design of the subdivision and type of improvements will not cause serious public health or safety problems;
The subdivision will not cause serious public health or safety problems based on the Public Safety Element discussion above. The applicant proposes to retain the existing historic garage, which will straddle the resultant property line. To ensure safe and functional shared use of the structure, a condition of approval has been added, consistent with the Building Official’s recommendation, requiring the installation of a firewall along the property line within the garage to separate it into two distinct spaces. An additional condition requires the recordation of a shared responsibility agreement between the property owners.

5. The design of the subdivision and the type of improvements will not conflict with easements acquired by the public at large for access through or use of, property within the proposed subdivision. This finding may also be made if the review authority finds that alternate easements for access or use will be provided, and that they will be substantially equivalent to ones previously acquired by the public. This finding shall apply only to easements of record, or to easements established by judgment of a court of competent jurisdiction, and no authority is hereby granted to the review authority to determine that the public at large has acquired easements of access through or use of property within the proposed subdivision;
The property is not encumbered by any known existing easements for public use. Therefore, the subdivision will not have any conflicts with public easements.

6. The discharge of sewage from the proposed subdivision into the community sewer system will comply with any applicable requirements prescribed by the California Regional Water Quality Control Board;

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The project will use the City’s wastewater treatment system. The project will pay connection fees and usage fees to support maintenance and operation of the facilities. The subdivision wastewater service connections will comply with applicable requirements prescribed by the California Regional Water Quality Control Board.

7. A preliminary soils report or geological hazard report indicates no adverse soil or geological conditions and the subdivider has provided sufficient information to the satisfaction of the City Engineer or other applicable review authority that any adverse conditions will be corrected in the plan for the development; and The site is relatively flat and does not contain significant physical constraints that would preclude development. Although the property is located within a mapped Alquist-Priolo Fault Zone, a geotechnical evaluation was prepared and reviewed by a qualified third party, which concluded that no active fault is present on the site. A condition of approval has been included requiring the identification of any areas of backfilled soil on the site plan at the time of development, to allow the Building Official to determine appropriate foundation design.

8. The proposed subdivision is consistent with all applicable provisions of this Land Use Code, any other applicable provisions of the Municipal Code, and the Subdivision Map Act.

Although the proposal includes minor deviations from development standards in the Land Use Code related to minimum lot size, site coverage, and floor area ratio, the proposed project is consistent with the intent of all applicable provisions of the City’s Land Use Code related to both on-site and off-site improvements necessary to support flexible site planning and property development. The project complies with all applicable provisions of the Municipal Code and the Subdivision Map Act.

Findings for Environmental Review. The City Council, as the review authority shall ensure that the project complies with City of Arcata – Land Use Code (Code) Section 9.78–Environmental Impact Assessment- Findings required for Exemptions from CEQA:

The project qualifies for California Environmental Quality Act exemptions pursuant to Section 15331 (Class 31 – Historical Resource Restoration/Rehabilitation) and 15061(b)(3) (Common Sense Exemption). Class 31 consists of projects limited to repair and rehabilitation of historical resources in a manner consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Rehabilitation of Historic Buildings. The applicant has provided a proposed scope of work that includes significant repairs to a significant historic structure; these repairs are supported by the project’s qualified historian and are supported by the Historic Landmarks Committee.

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Typically minor subdivisions of land would qualify for a Class 15 exemption (minor land divisions); however, as exceptions to site standards are required per the definition of this exemption, it would not apply in this case. However, an evaluation of the whole of the project allows staff to make s common sense finding as the requested exceptions to standards are minor in nature, align with General Plan policy, support infill development and preservation of a significant historic resource, and do not involve any of the unusual circumstances leading to potentially significant effects that may otherwise prohibit the lead agency from making a finding of no significant effect as outlined in section 15300.2 of the CEQA Guidelines (exceptions to Categorical Exemptions).

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Exhibit 2

CONDITIONS OF APPROVAL
A. AUTHORIZED DEVELOPMENT: Approval is granted for:

Subdivision of a lot with a substandard size and minor improvements to an existing residence known as the “Whaley House,” a designated local historic landmark and property listed on the National Register of Historic Places, as shown in Exhibit 3 (Tentative Map). The proposed improvements are intended to support the preservation and rehabilitation of the structure. An increased site coverage and floor area ratio (FAR) of 60% -0.60 is authorized through this permit to accommodate the substandard lot size. This authorized development is conditioned as follows.

The property owner/applicant is responsible for having read and understood these Conditions of Approval and shall have these conditions attached to all building permit and construction contracts associated with the authorized development.

B. PROJECT SPECIFIC CONDITIONS:

IMPORTANT INFORMATION REGARDING STANDARD CONDITIONS: The property owner/applicant is responsible for having read and understood the following information:

1. Community Development Fees. If applicable, the applicant shall pay outstanding Community Development Department fees pursuant to City Council Fee Resolution. Full payment shall be required prior to recordation of the subdivision map.

2. Parcel Map. The Parcel Map for the subdivision shall substantially conform to the Tentative Parcel Map as approved by the City.

A mylar and an electronic version of the Parcel Map shall be submitted to the Engineering Department. A map check fee must be paid to the Engineering Department by the developer.

The applicant shall submit subdivision recording information as necessary such as:
escrow account numbers, Title Office and Officers contact information, subdivision guarantee, property tax payment, etc. The City of Arcata shall be responsible for transmittal of the Parcel Map to the Humboldt County Recorder’s Office.

3. Adherence to approved scope of work for planned rehabilitation activities (Exhibit 4).

Proposed improvements include removing non-historic additions, exterior painting, inkind replacement of exterior siding, replace five primary underfloor beams, replace or repair of damaged skirting, installation of a new property line fence, separate the existing garage at the property line, and new roofing on the garage. This shall be completed prior to building permit final for development on the resultant Parcel Two; if the applicant determined this to be infeasible, the property owners of resultant Parcel One shall enter into a bond or lien agreement with the city, specifying planned improvements and timeframe.

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4. Reciprocal maintenance agreement. A reciprocal maintenance agreement shall be created between the owners of the resultant Parcels One and Two for shared maintenance of the garage. This shall be completed prior to building permit issuance for development on the resultant Parcel Two.

5. Installation of firewall. The property owners shall be responsible for installation of onehour rated firewalls on both sides of the property line. This shall be completed prior to building permit issuance for development on the resultant Parcel Two.

6. Planned Development Permit Project Completion. The 36-month permit completion period outlined in §9.72.070(I) is waived for this project.

7. Parkland In-Lieu fees. The property owner shall make payment to the City of Arcata for recreation fees pursuant to City of Arcata Land Use Code §9.86.030. Fees required in compliance with this Section shall be paid to the City prior to Parcel Map or Final Map recordation.

8. Soils Report. A soils report shall be required by the Building Official if determined necessary at the time of building permit submittal for construction on the resultant Parcel Two. The site plan associated with development of the resultant Parcel Two shall show the backfilled trench area associated with the 2023 Earthquake Fault Investigation.

9. Required Permits. Applicant shall obtain any Building, Encroachment or other required permits prior to commencing construction activities. The Building Permit shall not be issued until the effective date of this notice, shown below. Applicant shall comply with permit requirements of the City of Arcata’s Engineering Department, Environmental Services Department, Arcata Fire Protection District, and Pacific Gas and Electric, as applicable.

10. Construction Hours. Construction site tool and equipment noise shall be in compliance with Code Table 3-4 Allowable Hours of Construction: Monday through Friday 8:00 a.m. and 7:00 p.m.; Saturdays 9:00 a.m. and 7:00 p.m.; and Sundays and Holidays no heavy equipment – related construction activities allowed.

11. Dust Control during Construction:
a) Water all active construction areas twice per day and use erosion control measures to prevent water runoff containing silt and debris from entering the storm drain system. b) Cover trucks hauling soil, sand, and other loose material. c) Pave, water, or apply non-toxic soil stabilizers on unpaved access roads and parking areas.
d) Sweep paved access roads and parking areas daily.
e) Sweep streets daily if visible material is carried onto adjacent public streets.

12. Discovery of Prehistoric or Archaeological Resources. If cultural resources are encountered during construction activities, the contractor on site shall cease all work in the immediate area and within a 50 foot buffer of the discovery location. A qualified archaeologist, as well as the Tribal Historic Preservation Officers for the Bear River Band Rohnerville Rancheria, Blue Lake Rancheria, and Wiyot Tribe are to be contacted to evaluate the discovery and, in consultation with the applicant and lead agency, develop a

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treatment plan in any instance where significant impacts cannot be avoided. Prehistoric materials may include obsidian or chert flakes, tools, locally darkened midden soils, groundstone artifacts, shellfish or faunal remains, and human burials. If human remains are found, California Health and Safety Code 7050.5 requires that the County Coroner be contacted immediately at 707-445-7242. If the Coroner determines the remains to be Native American, the Native American Heritage Commission will then be contacted by the Coroner to determine appropriate treatment of the remains pursuant to PRC 5097.98.

Violators shall be prosecuted in accordance with PRC Section 5097.99.

13. Minor Modifications. Minor deviations from approved plans may be approved by the Director of the Community Development Department without a public hearing per LUC §9.72.070.J.3 and §9.79.080. In the context of this project, minor modifications may include but would not be limited to: an increase in the number of dwelling units on either property to meet local and state standards maximum density, and accessory structures approved with Historic Landmark Committee recommendation on the parcel containing the Whaley House which involve an increase in building area of 10% of less.

14. Final Inspection. The Community Development Department shall determine the project has been constructed according to the approved plans prior to or as part of the Final Building Inspection.

15. Expiration and Activation of Permit. This permit shall expire within 24 months from the date of its approval unless said permit is activated. “Activated” shall mean when grading/soil disturbing or construction activities authorized by this permit have commenced. This permit may not be extended except as permitted by Code §9.79.070 Permit Time Limits, Extensions and Expiration, or its equivalent.

APPEALS. The actions described herein may be appealed pursuant to the provisions of Code Chapter 9.76 Appeals. Appeals shall be filed with the Department or City Clerk, as applicable, within ten business days following the date of the City Council’s action that is being appealed per Code §9.76.030. Appeals shall be submitted on the prescribed form and shall state the reasons for the appeal. The filing fee set by the City Council shall accompany appeals. The appeal period ends 5:00 pm on , 2026.

EFFECTIVE DATE OF THIS ACTION: This permit becomes effective on the next working day after the appeal period.

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Exhibit 3-Tentative Map

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S15°35'49"W 100.00
N74°24'09"W 115.02
N15°35'46"E 100.00
N74°24'10"W 115.02

TENTATIVE PARCEL MAP

NICK LUCCHESI
FOR
IN
SE 1/4 SECTION 29, T6N, R1E, HUMBOLDT MERIDIAN

WITHIN THE LIMITS OF THE CITY OF ARCATA
SEPTEMBER 2025 SCALE 1" = 15'

HUMBOLDT COUNTY

STATE OF CALIFORNIA

KELLY-O'HERN ASSOCIATES

EUREKA, CALIFORNIA
AGENT/SURVEYOR:

MICHAEL J. O'HERN

KELLY-O'HERN ASSOCIATES
3240 MOORE AVENUE
EUREKA, CA 95501
707-442-7283
OWNER:

DAVID & ALEXIS THONSON, TRUSTEES
36842 MALIBU COVE, COLONY DRIVE
MALIBU, CA 90265
NOTES

1. THIS TENTATIVE MAP PROPOSES THE SUBDIVISION OF AN EXISTING 0.26 ACRE PARCEL INTO TWO PARCELS.

2. WATER AND SEWER SERVICES: PARCEL 1 - EXISTING FROM CITY OF ARCATA PARCEL 2 - PROPOSED FROM CITY OF ARCATA

3. DATUM: CITY OF ARCATA - CITY MONUMENT NO. 40 AT H STREET AND FIFTHTEENTH STREET. ELEVATION = 91.58 FEET.

4. PROPERTY LINE INFORMATION: CALCULATED PROPERTY LINES ARE SHOWN.

A BOUNDARY SURVEY IS CURRENTLY IN PROGRESS.

5. THIS PROPERTY MAY BE ENCUMBERED BY THE FOLLOWING RECORDED INSTRUMENTS:

ALL EASEMENTS OF RECORD ARE SHOWN ON THE TENTATIVE MAP AND WILL APPEAR ON THE RECORDED SUBDIVISION MAP.

6. ADDRESS: 1395 H STREET
LEGEND

EXISTING FENCE
THERE ARE NO EASEMENTS THAT AFFECT THE SUBJECT PROPERTY.

APN 021-093-004

AC ASPHALT-CONCRETE

CSW CONCRETE SIDEWALK

EM ELECTRIC METER

GM GAS METER

WM WATER METERE

WV WATER VALVE

EM ELECTRIC METER

SSCO SANITARY SEWER CLEANOUT

OVERHEAD WIRES

MICHAEL
J. O'HERN
No. 4829
L

ICENSED LAND SURVEYOR

S TA T E O F CA L I F ORN I A

EXISTING GARAGE
WV
SSCO
POLE
WM

STOP AND

STREET SIGN

PORCH PORCH
STEPS
STEPS
4 EM
3 GM
STEPS
PORCH
CSW

CSW CSW
CSW
CSW

AC PAVING
ALLEY
20 SSCO
"NO LEFT TURN" SIGN
AND "NO PARKING 7 AM
TO 5 PM" SIGN
"BIKE LANE" SIGN
AND "NO PARKING 7 AM
TO 5 PM" SIGN

0.15 0.22
CSW

50.2 50

H STREET

FOURTEENTH STREET
"NO PARKING" SIGN

1.3 1.1

0.6 EXISTING BUILDING BUILDING WALL IS SOUTH OF LINE

47.50 52.50
CSW

52.50 47.50
N74°24'09"W 115.02

EXISTING BUILDING
PARCEL 1
6,039 SF
PARCEL 2
5,463 SF
SEE NOTE 7

7. A FIRE WALL WILL BE CONSTRUCTED ON THE DIVISION LINE INSIDE THE EXISTING GARAGE TO COMPLY WITH BUILDING CODE REQUIREMENTS.

APPLICANT:

NICK LUCCHESI

PACIFIC BUILDERS
880 L S TREET
ARCATA, CA 95521
707-822-7720
MICHAEL J. O'HERN L.S. 4829
DATED DECEMBER 3, 2025

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Exhibit 4-Proposed Scope of Work Pursuant to Subdivision of Property

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WHALEY HOUSE

PROPOSED SCOPE OF WORK PURSUANT TO

SUBDIVISION OF PROPERTY
My wife, Linda Lucchesi, and I, Nick Lucchesi, have entered into a sales agreement with the owners of the Whaley House at 1395 H St. to purchase the southern 47.5’ of the property, subdividing it from the northern portion of the property containing the house. The property line takes in about 8.5’ of the freestanding garage along the alley; that building will remain intact, except for a fire rated wall on the property line, work to subdivide the electrical aspects of the building, and a new door and window on the east face. The building official verbally approved this plan, pending actual plans to be submitted.

We are paying the property owners $225,000 for the property. The intent is to use that money to upgrade the exterior of the building, specifically:

1. Removing some expedient items that were added in recent years (the wooden gas pipe flue on the west face of the two story portion of the building is an offender)

2. Strip and paint the entire house

3. Replace in kind some of the exterior siding

4. Replace five main beams in the underfloor area and treat the underfloor area for pests.

5. Replace or rehabilitate damaged skirting boards.

6. Fence the new property line with something appropriate, to be determined.

7. Separate the garage at the property line, per above.

8. New roof for garage.

There is no plan or date for new construction on the property yet; that will be handled in a future application. We understand that we are in a Neighborhood Conservation area, and that there will be guidelines.

We are requesting approval of a substandard lot size and relief from some of the fees. Our and the Thonsons part of the bargain is to make the Whaley House shine on the exterior and do structural and pest work that will ensure that it stands for years to come as an asset to the neighborhood.

Please let me know if additional information is needed.

Sincerely,
Nick Lucchesi

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Whaley House Historic Resource Report, Bill Hole, November 2025 1 Historic Resource Report – 1855 Whaley House
Table of Contents
• Table of Contents, Introduction Page 1
• Purpose of Report Pages 1, 2
• Preservation Objectives Pages 2, 3
• Brief History of the Property Pages 3, 4
• Construction History Page 5
• Existing Conditions Page 5
• Interior of Building Page 5
• Proposed Project Work Pages 6, 7
• Future Preservation Plan Page 7
• Bibliography and References Page 8
• Attachments - A, B, C, D Pages 9-27
Introduction
The Historic Whaley House is again stepping into its future through another preservation and rehabilitation project. The lot split will separate off the south side yard (specified in the 1979 National Historic Register of Historic Places (National Register))1 with the north half of the parcel that occupies the historic house and most of the garages. The original house, garages and smaller side yards will remain on the National Register.

An excerpt from the 1979 National Register states:
“The house is recommended for placement on the National Register because its architecture is significant to the community, its history is only five years short of covering the same time span as Arcata's history, and National Register status will aid in its restoration and preservation.” Arcata has a rich history of grand houses, generations of lot splits and infill construction throughout this neighborhood. Modernization of the current parcel will provide a new dwelling in the Arcata Heights Neighborhood Conservation Area, helping City’s goals of new housing through infill (like ADU’s), while preserving significant historic resources. The iconic Whaley House property, structures and sidewalk/picket fence streetscape will continue to welcome everyone entering historic Arcata on 14th & H Sts.

The house was moved to its current site in 1903. Two decades later the garage structure was built next to site of an earlier small barn and early rendition of garage documented on 1919 and 1928 Sandborn maps.

Purpose of the Report
This historic resource report documents the current property and includes significant historical information as context. The report accompanies an application packet to split the lot, proposing the creation of a new and separate parcel with a new residential dwelling. The request to remove the local historic landmark designation from the vacant parcel is critical and includes the commitment to stabilize, conserve, and rehabilitate the historic structures (house and garage). The recommendation of the local historic landmark Ordinance suggests to retain the side yard as a “feature to be preserved”. The new approved plan will retain a portion of the side yard to the south of Whaley 1 Submitted by former historian expert, Susie Van Kirk (Van Kirk), see National Register Nomination in attachments

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Whaley House Historic Resource Report, Bill Hole, November 2025 2 House (though smaller), and an equal portion north of the future constructed house, including returning a short picket fence dividing the new parcels. (visible in 1979 photo). 2 Communication
with State Historic Preservation Office confirms “that having a property listed on the National Register does not prevent a private owner from altering the property. The local jurisdiction retains land use authority, so authorization and guidance on the process would be up to the city or county, as appropriate.”3
The multi-garage structure, constructed in the 1920’s (appears on 1928 Sanborn Map) will remain intact. The southerly 1/3 of the building will be legally partitioned off onto the new lot, per new lot line adjustment, while not altering the building exterior and context.

The design and footprint of the new residence have not been completed, and will fit the vacant lot appropriately while maintaining yard space on all sides, and designed to be sympathetic to the surrounding neighborhoods. The Design Review and Planning process will require further specific details.

Preservation Objectives
As a treatment of historic preservation, defined in the Secretary of the Interior’s Standards for the Treatment of Historic Properties (Standards), Rehabilitation is defined as the act or process of making possible a compatible use for a property through repair, alterations, and additions while preserving those portions or features which convey its historical, cultural, or architectural values.

Rehabilitation/Stabilization work will utilize the State Historic Building Code (SHBC) and the Standards as a guiding reference.

Preserving the Whaley House structures and sidewalk frontage that identify this property requires a thoughtful rehabilitation strategy. 45 years ago the house was registered as an historic structure. The property owners plan to conserve the original structures, while establishing a viable financial plan to allow success.

The proposed lot split meets several goals, which include:
1) Create a new city infill lot in Arcata to design and construct a new functional, safe, and energy efficient residence with compatible design criteria will fit into this diverse and historic neighborhood of Arcata. (see drawings next page)
2) The sale of and splitting off a half-lot of the property will raise the significant funds necessary to cover the City fees, associated costs, and an extensive structural stabilization and rehabilitation of the Whaley House, ensuring a continued safe use for many decades ahead. The focus on stabilization/rehabilitation efforts will be on the post-and-pier foundation system and the exterior façade and fenestration, roof surfaces and drainage systems, plus the site landscape improvements. Heating/ventilation, electrical, and plumbing system upgrades will be addressed per needs to modernize the mechanical systems.
3) The garages on the west side of lot bordering the alley will also benefit from the funding to fix and repair in-kind building components and create a usable space for both properties. A City approved firewall and interior building modifications are included in this project that will allow the building to remain intact and provide modern interior upgrades per rehabilitation plans. 2 1979 National Register nomination form, Van Kirk
3 11/17/25 Email, Amy Crain, State Historian II

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Whaley House Historic Resource Report, Bill Hole, November 2025 3 2025 Lot Split Proposal 1919 Sanborn Map
Photo: 1979 National Register of Historic Places
Brief History of the Property
This property has a history of changes relative to structures being added before and after the Whaley House was moved onto the lot in 1903. The 1900 Sanborn map demonstrates that a smaller 2-story building was originally in the NE corner and by 1903 the current house appeared. Decades later the garages were constructed that still remain today.4 The 1979 photo (above) validates a short picket fence splitting the yard then, as is planned again as a result of this project.

Excerpts from 1979 National Register application include:
“Of Greek Revival design, the Whaley House is a one-and-a-half story, front-facing gable structure with a one-story rear section. Facing east, the front facade has two, six pane casements in the upper story and two, eight-pane casements and an off-centered front door in the lower story. An open veranda, supported "by four tapered posts on square piers, extends across the front of the house. Returned eaves and a wide molded frieze provide classic detail.
4 Sanborn maps, attachment B
Note:

Mid-lot picket
fence, 1979
N

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Whaley House Historic Resource Report, Bill Hole, November 2025 4 Both the south and north sides have a four-window bay with bracketed cornice and panels below the windows. Twelve-pane, double-hung windows are present in the lower story on the sides and in the upper story in the rear facade. Construction is of redwood, siding is clapboard, and there is an exterior brick chimney on the rear facade.

The one-story kitchen section has porches on both the north and south sides.

Twelve-pane, double-hung windows are also present in this section and the siding is the same as the main portion of the house. At right angles to this rear section is a gable-roofed, one-story addition with a rabbeted three-step siding.

The house is located on a corner lot which extends 100 feet to the alley at the rear and has a frontage of 115 feet. The side yard on the south recalls an earlier time with its cherry and apples trees. A low picket fence extends across the front of the property and along the north side. On the alley at the rear of the property is a three-car garage with several small additions.

In 1903, the Whaley house was owned by Walter Wiley who wanted the house removed from the lot in order to build a new house, which can be seen in the 1908 Sanborn Map (see in attachments). It was purchased by the Charles W. Hill family and moved from its original 918 14th St. location on the north side of l4th Street between "I" and "J" streets to the present site at the southwest corner of 14th and "H" Streets, approximately a block and a half east of the original site.5 As noted in the Arcata Union, “It is the intention of Mr. Hill to move the house with his furniture in it, and thus stave off the trouble and expense of making two moves. The old barn now standing on the corner of the north lot will be turned around and moved to the back part of the lot.”
Today the neighborhood contains mixed housing types including: bungalow, modern, turn-of-the century, and settlement era.

The house is currently in a fair condition and is currently occupied as a three-apartment rental by CalPoly Humboldt University students. However, the current owners intend to begin immediate structural repairs (foundation and roof) and, as soon as possible, undertake exterior restoration and interior renovation, per financial availabilities. The new owners plan to rebuild the front porch to include a roof balustrade and square posts with simple capitals, replace the foundation skirting, remove the garage additions, repair the picket fence, clean up the overgrowth in the yard, paint the exterior white, and renovate the interior. The building's setting, including the old orchard trees, side yard, picket fence, and surrounding neighborhood, support the character and qualities of this early settlement house.” 6

Chronology
5 1903 Humbolt Daily Times map, see in attachments 6 National Register of Historic Places Inventory -- Nomination Form, 1979, Van Kirk, see in attachments 1883 photo, assumed 918 14th St. original location1

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Whaley House Historic Resource Report, Bill Hole, November 2025 5 Construction History
The Whaley house was constructed by John A. Whaley in 1855. He died in 1888 and the house was later purchased by W.J. Wiley from his widow, Emily Southard Whaley. Wiley sold it to Charles Hill who moved to its current location in 1903. As visually observed in the 1883 photo (previous page), this building is observed in a mid-block location versus on the corner to the east where it was moved in 1903.

Research for this report suggests that excerpts from 1979 National Register narrative are not consistent with the 1900 Sanborn Map that demonstrate alterations already in place. “Exterior alterations to the original main house after 1903 include the two side slanted bays, which appear to have been added at the time the house was moved in 1903….and the front porch which no longer has its roof balustrade and may have different posts. Alterations to the kitchen section include the addition at the rear and north/south-side porches, which has been partially enclosed.”7 Front porch columns and structural repairs of rotten/deteriorated materials was accomplished around 20108. The porch roof balustrade was reconstructed, as it was missing at time. Photographic evidence from 1979 California Historic Resources Inventory submitted by Susie VanKirk demonstrate that repairs were consistent to the Standards. More detailed construction history was not available at time of report.

Sanborn Fire Insurance maps were researched to verify changes through time of this property and structures. At time of report, the earliest 1900 date shows evidence of the residence before the 1903 move of existing building. The earlier 1889 map literally stopped mid-block between 13th and 14th streets, this eliminating a valuable view into the 14th St. original layout of both current property and the property between I and J streets where the building was relocated.

Existing Conditions
At the time of report, detailed conditions assessment has not been completed. As a working rental property for decades, all building systems are function for their purposes and maintained per needs.

The exterior viewscape from different elevations demonstrate a sound and functioning building with numerous deferred and ongoing maintenance points of interest.

Extensive analysis of existing conditions, damage, structural problems, material deterioration will be completed during the investigation period of project and developed into various scopes of work.

Building conservation includes repairing redwood components in-kind (per-needs), cleaning, paint recoating, while maintaining authenticity and historic fabric. Again, reference to the Standards and Guidelines for Rehabilitation will help to develop a logical plan based on the building needs.

Interior of Building
Access and entry into the building was unavailable at time of writing this report. Assessment of the interior features includes identification of those features that are character defining and will be preserved in the course of the project work. Room-by-room analysis, identifying material, construction techniques, moldings, paint finishes, floors, walls, ceilings, woodwork, doors, and windows will be necessary to complete a comprehensive preservation plan.

Mechanical systems (heating, lighting, plumbing, electrical, etc.) will be reviewed and modernized per needs once the house rehabilitation plan is developed and funding approved. 7 1883 Whiley House photo, see in attachments
8 Interview with Lisa Finigan, Nov. 2025

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Whaley House Historic Resource Report, Bill Hole, November 2025 6 Proposed project work
Stabilization and conservation of historic buildings will recognize the guidelines and recommendations of the Standards for Rehabilitation (Standards) to guide decision making and itemized below:9 1) This property will continue use for residences, asit was historically. The garages added a century ago will continue their uses and the building will be upgraded accordingly. Historic character of the property will be retained and preserved. As a residential property, the proposed lot split will remain residential use.

Ideally, alteration of features,spaces, and spatial relationshipsthat characterize a property will be avoided, yet the lot split removes a larger open yard space while adding another building. The new residence will be designed compatibly to the surrounding neighborhood architecture. 2) The historic character of a property will be retained and preserved. The removal ofspatial relationships that characterize a property cannot be avoided by splitting the yard, and is necessary for this project. 3) This property is recognized as a physical record of its time, place, and use. The physical evidence of its earliest buildings and side yard plantings is lacking. Historic Sanborn Fire Insurance Maps maintain some record of property evolution over time, as do some archived historical documents describing some family and activities relative to the Whaley House.
4) Changesto the original house and property use have acquired historic significance in their own right and will be retained and preserved. Originally the house was one structure located on another 14th St. lot to the northwest. Besides Sanborn and Humboldt Daily Times maps, historic records documenting building additions were not readily available at time of this report to describe exact changes and matching dates. Changes of use of property have occurred throughout its history, like a square building the northeast corner of property, and later a square building that was located on the southwest corner of property (was it the same building?). The row of garages built on the west property alleyway morphed through time.
5) Distinctive materials, features, finishes, and construction techniques or examples of craftsmanship that characterize a property will be preserved, conserved, and restored. 6) Deteriorated historic features will be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature will match the old in design, color, texture, and, where possible, materials. Replacement of missing features will be substantiated by documentary and physical evidence.
7) Chemical or physical treatments, if appropriate, will be undertaken using the gentlest means possible.

Treatmentsthat cause damage to historic materials will not be used. All painting repairs/recoating will maintain profile and shape to existing wood features on building and prep work prior to final coats will be adhere to this treatment.
8) Archeological resources will be protected and preserved in place. Ifsuch resources must be disturbed when building a new structure, mitigation measures will be undertaken. 9) New additions, exterior alterations, or related new construction will not destroy historic materials, features, and spatial relationshipsthat characterize the property. The new work while differentiated from the old will be compatible with the historic neighborhood. 10) New additions and adjacent or related new construction will be undertaken in a such a manner that, if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired. The addition of a new, residence on the proposed divided property will change the environment of the property, yet will always be considered reversable. 9 https://www.nps.gov/subjects/taxincentives/secretarys-standards-rehabilitation.htm, 2025

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Whaley House Historic Resource Report, Bill Hole, November 2025 7 Recommendations for necessary work will be based on existing conditions and preservation objectives developed in a future list of work priorities, phasing, estimated costs.

Architectural work
Repair/replace in-kind 1-by-10 redwood, 3-lap (round edge) drop siding10 on north/west house addition.

Recommendation is to replace any needed pieces with same original siding from a different elevation in order to maintain maximum authenticity per elevation, where feasible, and install new matching profile drop siding to an entire elevation, or zone with attention to detail.

Structural work
Major under carriage seismic and structural work will be completed to repair/replace in-kind foundation posts, girders, cross bracing, and exterior skirting. Concrete pier blocks will be replaced per needs and per architect’s approval.

As a rehabilitation/stabilization project, contractor on site will work with architect to develop a plan of repair/replacement to enhance future longevity of structure, using existing redwood materials where feasible to maximize recycle/reuse of functioning, original redwood components. Skirting improvements to eliminate rodent and small mammal infiltration to under house areas for health and safety reasons.

Mechanical work
This is a rehabilitation treatment which generally has the most replacement of existing (and generally outdated) materials for new, as modernizing is helpful to energy conservation, safety, and appropriate considering modern electrical needs of home users.

Mechanical work includes HVAC (heat ventilation air conditioning), plumbing for water and gas systems, and electrical systems. Rehabilitation projects take into account of antiquated mechanical systems with modification and upgrades as part of the scope of work. A detailed investigation and survey of electrical and plumbing systems require licensed contractors to detail system components, parts, and labor estimates.

Archaeological work
Archeological resources will be protected and preserved in place. If such resources must be disturbed, professional mitigation measures will be undertaken.

Measured Drawings
Architectural plans, elevations, section, details, photographs of details and elevations will be dependent upon acceptance of lot split and financial acceptance.

Future Preservation
“Cyclical Maintenance Plan” for future ongoing maintenance, preservation, protection, or cyclical maintenance of the historic resource will be developed during the process of rehabilitation and stabilization of existing buildings. Landscape and hardscape including walkways and fences will be included in future plans.

Bonus tidbit of Whaley Family - “Mr. O.C. Southard, one of the Wood party that reached this bay in 1849, coming over the mountains from Trinity river, is here on a visit to Mrs. J. A. Whaley, his sister, whom he had not seen for 17 years before he reached Arcata a few days ago. Mr. Southard is 75 years of age, and like most pioneers shows the marks of battle with pioneer life.…. In 1850 Southard returned to Trinidad and helped to lay out that town. He was afterwards an owner in the lower Gold Bluff, which was a veritable bonanza in those days…”. Dec. 2, 1892 Arcata Union 10 Redwood lumber patterns #17, California Redwoods Association, 2004

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Whaley House Historic Resource Report, Bill Hole, November 2025 8 Bibliography and References
Major Bibliographical References Re: Bill Hole Report
Arcata Union, 28 July 1888; 3 Dec. 1892; 17 Jan. 1903; 29 April 1911; 7 Sept. 1922, Fountain, Susie Baker. Notebooks, Vol. 2, Pg. 37. Hsu Library, Arcata.

Picture Collection, Humboldt County Collection, Hsu Library, Arcata.

Susie Van Kirk Papers 1884-2014
Susie Van Kirk, National Register of Historic Places Inventory -- Nomination Form, 1979 Susie Van Kirk, Historic Resources Inventory form 523, California Department of Parks and Recreation Sanborn Fire Insurance, 1889-1941
Humboldt Times Map, 1903
Proposed lot split plat map, owner submission to City
Redwood Lumber Patterns #17, California Redwoods Association, 2004 The Secretary of the Interiors Standards and Guidelines for Rehabilitation, 2017 National Register of Historic Places Inventory -- Nomination Form, 1979, Van Kirk Cal Poly Humboldt Special Collections, on site records and collections

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Whaley House Historic Resource Report, Bill Hole, November 2025 9 Attachments
PAGES
A – Whaley Photo Sheet 10 - 13
B – 1883 Whiley House photo 14
C – Whaley 1900-41 Sanborn/Times maps 15 - 21
D – Whaley 1979 National Register 22 - 27

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1855 Historic Whaley House, Arcata – Proposed Lot-Split Photo Sheet, November 2025 Arcata Heights Neighborhood
Conservation Area Location
Whaley House,
1979

ATTACHMENT A
10

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Looking from south H St.
sidewalk to northwest –
existing historic property
Looking from south H St.
sidewalk westward – new lot
and house site to left
Looking from southeast
corner to northwest –
new lot and house site
Looking from southwest
alley to northeast –
existing historic property
11

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Proposed 2025
Lot split plot map
Looking from alley
eastward – new lot and
house site straight ahead
and right
12

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Looking southward from north
sidewalk - existing historic property
Looking southward from
north sidewalk - existing
historic property
Looking southwest from north
sidewalk - existing historic property
Looking from southwest alley to
northeast – existing historic property
13

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1900
Sanborn
Map
Peter Palmquist files – CalPoly Humboldt Special Collections files Photo view

ATTACHMENT B
14

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Historic Whaley House primary evidence 15

ATTACHMENT C
Lot 273: 1900 – 1941 Maps
Sanborn Insurance Map – Arcata, 1900
13 th
H
St.

I St.

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Historic Whaley House primary evidence 16
Humboldt Daily Times Map – Arcata, 1903 I St. H St.

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Historic Whaley House primary evidence 17
Sanborn Insurance Map – Arcata 1908
I St.

Alley
14th St. Alley
H St.

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Historic Whaley House primary evidence 18
Sanborn Insurance Map – Arcata 1919
I
S
t
H
St
I St.H St.

Alley
14th St.

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Historic Whaley House primary evidence 19
Sandborn Insurance Map – Arcata, 1928 Alley
I St.

H St.

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Historic Whaley House primary evidence 20
Sanborn Insurance Map – Arcata 1941
H St.

I St.

Alley

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Historic Whaley House primary evidence 21

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Form No. 10-300 (Rev. 10-74)

UNITED STATES DEPARTMENT OF THE INTERIOR

NATIONAL PARK SERVICE

NATIONAL REGISTER OF HISTORIC PLACES

INVENTORY -- NOMINATION FORM

SEE INSTRUCTIONS IN HOW TO COMPLETE NATIONAL REGISTER FORMS TYPE ALL ENTRIES -- COMPLETE APPLICABLE SECTIONS „-
[NAME

HISTORIC
Whaley House
03 1979

AND/OR COMMON
OHP——

LOCATION

STREET & NUMBER
_NOT FOR PUBLICATION

CITY, TOWN
STATE
Arcata
California

VICINITY OF

CONGRESSIONAL DISTRICT
second
CODE.X. COUNTY
uo Humboldt
CODb23

CLASSIFICATION

CATEGORY
—DISTRICT
.XBUILDING(S)
—STRUCTURE
—SITE
—OBJECT

OWNERSHIP
—PUBLIC
^PRIVATE
—BOTH

PUBLIC ACQUISITION
_IN PROCESS
—BEING CONSIDERED
STATUS
^.OCCUPIED
—UNOCCUPIED
^-WORK IN PROGRESS

ACCESSIBLE
X_YES: RESTRICTED
— YES: UNRESTRICTED
—NO

PRESENT USE
_ AGRICULTURE
—COMMERCIAL
—EDUCATIONAL
—ENTERTAINMENT
—GOVERNMENT
—INDUSTRIAL
—MILITARY
—MUSEUM
_PARK
—PRIVATE RESIDENCE
—RELIGIOUS
—SCIENTIFIC
—TRANSPORTATION
MOTHER: apts.

OWNER OF PROPERTY
NAME

STREET & NUMBER
2750 Pacific Avenue
CITY. TOWN
Arcata _ VICINITY OF
STATE
Calif. <-?5'5'&*/

I LOCATION OF LEGAL DESCRIPTION
COURTHOUSE.

REGISTRY OF DEEDS. ETC. Humboldt County Courthouse

STREET & NUMBER
825 Fifth Street
CITY. TOWN
Eureka
STATE
California
TITLE
State Historic Resources Inventory - City of Arcata
DATE
January 1979 —FEDERAL —STATE —COUNTY JCLOCAL
CITY. TOWN
Sacramento
STATE Page 223 of 350 California 22

DESCRIPTION

CONDITION CHECK ONE CHECK ONE
—EXCELLENT JT - ^DETERIORATED —UNALTERED —ORIGINAL SITE _GOOD " _RUINS X.ALTERED AMOVED DATE———£_i_
_FAIR _UNEXPOSED

DESCRIBE THE PRESENT AND ORIGINAL (IF KNOWN) PHYSICAL APPEARANCE Of Greek Revival design, the Whaley House is a one-and-a-half story, frontfacing gable structure with a one-story rear section. Facing east, the front facade has two, six pane casements in the upper story and two, eight-pane casements and an off-centered front door in the lower story. An open veranda, supported "by four tapered posts on square piers, extends across the front of the house. Returned eaves and a wide molded frieze provide classic detail.

Both the south and north sides have a four-window bay with bracketed cornice and panels below the windows. Twelve-pane, double-hung windows are present in the lower story on the sides and in the upper story in the rear facade. Construction is of redwood, siding is clapboard, and there is an exterior brick chimney on the rear facade.

The one-story kitchen section has porches on both the north and south sides.

In 1903 the house, occupied by the Charles ¥. Hill family, was purchased by Mr. Hill and moved from its original location on the north side of l4th Street between "I" and "J" Streets to the present site at the southwest corner of l^th and "H" Streets, approximately a block and a half east of the original site.

The owner of the original property, Walter Wiley, wanted the house removed from the lot in order to build a new house. The house was moved from a location between mirror-image Queen Anne houses built in 1888 to a neighborhood which included the 1870 Ericson House (across the street to the east and essentially unaltered), the 1895 Stern House (on the northeast corner of l4th and "H" and remodeled in 1904) and another settlement-era house on the same block. Within the year after the house was moved, three houses (two remain) were built on the west side of the block.

Today the neighborhood contains mixed housing types—bungalow, modern, turn-of-the century, and settlement-era.

The house is in a deteriorated condition and is currently occupied as a threeapartment rental by Humboldt State University students. However, the new owners intend to begin immediate structural repairs (foundation and roof) and, as soon as possible, undertake exterior restoration and interior renovation. Exterior alterations to the main house include the two bays, which appear to have been added at the time the house was moved in 1903 j the addition (at the time the house was converted into apartments) of two small windows on either side of the house; the front door which appears to be early 1900's; and the front porch which no longer has its roof balustrade and may have different posts. Alterations to the kitchen section include the addition at the rear and the south-side porch, which has been partially enclosed. The new owners plan to rebuild the front porch to include a roof balustrade and square posts with simple capitals, replace the foundation skirting, remove the garage additions, repair the picket fence, clean up the overgrowth in the yard, paint the exterior white, and renovate the interior. The building's setting, including the old orchard trees, side yard, picket fence, and surrounding neighborhood, support the character and qualities of this early settlement house.

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Form No. 10-300a
(Rev. 10-74)

UNITED STATES DEPARTMENT OF THE INTERIOR

NATIONAL PARK SERVICE

NATIONAL REGISTER OF HISTORIC PLACES

INVENTORY - NOMINATION FORM
CONT! NUAT1ON SHEET ITEM NUMBER PAGE
At the rear of the property on the alley are three garages, built in a row. They were probably constructed in the 19PO«s. They c.::-e one-st-*7 v/oodframe construction with shiplap siding. The size of the structure is approximately ^8 X 18 feet with shared common interior walls. The roof is low-pitched and shingled with composition material. The floors are concrete slab and the garage doors are sliding types on a tubular steel track.
24 Page 225 of 350
El SIGNIFICANCE
PERIOD
—PREHISTORIC
— 1400-1499
— 1500-1599
— 1600-1699
— 1 700-1799
J*18GC- 1899

AREAS OF SIGNIFICANCE -- CHECK AND JUSTIFY BELOW
_ARCHEOLOGY-PREHISTORIC
_ARCHEOLOGY-HISTORIC
_AGRICULTURE
X
^COMMUNICATIONS
—COMMUNITY PLANNING
—CONSERVATION
—ECONOMICS
—EDUCATION
^.ENGINEERING
'^-EXPLORATION/SETTLEMENT
—.INDUSTRY
^INVENTION
—LANDSCAPE ARCHITECTURE
—LAW
—LITERATURE
—MILITARY
—MUSIC
—PHILOSOPHY
—POLITICS/GOVERNMENT
—RELIGION
_SCIENCE
—SCULPTURE
_SOCIAL/HUMANITARIAN
—THEATER
—TRANSPORTATION
—OTHER (SPECIFY)
SPECIFIC DATES moyed
BUILDER/ARCHITECT John A. Whaley
The Humboldt Bay region was discovered by the Gregg-Wood party, a group of miners from the Trinity River mining district, in December 18^9. The following spring, ships from San Francisco brought eager fortune-seekers to the area and rapid settlement followed as Union (renamed Arcata in i860) became a supply center for the interior mining districts. Goods were brought by ship to the deep-water port at Union for transport by mule train across the mountains to the KLamath, Trinity and Salmon river mining camps.

Settlement-era architecture in the Humboldt Bay region reflected the cultural origins of New England immigrants and like other housing built in California during this period was simple and classic in detail often with double galleries, French doors, and balustrades (Kirker, 1960). The Whaley House, built in l855> is a good example of this style and period. It is nominated to the National Register because it is a significant component of Arcata's architectural heritage, being one of only five remaining residences known to have been built in the 1850's and the only remaining Greek Revival cottage with the characteristic double galleries and French doors of settlement period California.

John A. Whaley, a pioneer settler from New York, built this "comfortable and handsome dwelling" on the "plateau north of the Plaza" in February 1855. The following July he was married to Emily Southard, whose brother Charles C. Southard was a member of the Humboldt Bay discovery party of 18^9 and in the spring of 1850, a founder of Trinidad. John and Emily set up housekeeping in this house and there were four Whaley children. Mr. Whaley, described as a "clear-headed, active and upright businessman," had a saddlery and harness shop and served as the local Justice of the Peace, Town Recorder and general business agent in 1858. For twenty-five years he was the Internal Revenue Collector for the local district and at the time of his last illness in 1887 was a deputy assessor for Humboldt County. After his death in 1888, his widow continued to occupy the house where she raised two grandsons, In 1899 she sold the house on its original lot to Walter J. Wiley and moved to Hollister where she died in 1911.

Wiley apparently never lived in the house, but rented it to Charles W. Hill, who purchased the house in 1903 and moved it to the present location. A native of Charlotte County, New Brunswick, Hill came to Humboldt County in 1858 and spent the next four years logging. Returning to New Brunswick in 1862, he was married to Mary M. Wilson, a sister of Mrs. William Carson of Eureka's Carson Mansion fame, and they returned to Eureka where Hill ran a logging operation on 1,600 acres in the Ryan Slough area. Upon his retirement about 1900, they moved to Arcata where he was engaged in various pursuits including a gold saving operation on local beaches and pine timber deals.
2526 Page 226 of 350

IMAJOR BIBLIOGRAPHICAL REFERENCES
Deed Records, Humboldt County Courthouse, Eureka, CA
Humboldt Times, 1? Feb. 1855; 11 Aug. 1855; 2 Jan. 1858; 15 May 1858.

Arcata Union, 28 July 1888; 3 Dec. 1892; 17 Jan. 1903; 29 April 1911; 7 Sept. 1922, Kirker, Harold. 1960. California's Architectural Frontier. Huntington Library.

Fountain, Susie Baker. Notebooks, Vol. 2, pg. 37. HSU Library, Arcata.

Picture collection, Humboldt County Collection, HSU Library, Arcata. ^GEOGRAPHICAL DATA
ACREAGE OF NOMINATED PROPERTY __ .26
UTM REFERENCES Arcata South Quadrangle
Al 1 . 0 !
ZONE
1:2UOOO
B

EASTING
C| . I I I . I . .
.NORTHING
I I . I . I .

ZONE EASTING
! . I I I . I . .

NORTHING

1.1,1,,

VERBAL BOUNDARY DESCRIPTION
Beginning at the southwest corner of l4th and "H" Streets (northeast corner of block 273)* thence south 115 feet; thence at right angles west 100 feet to alley, thence north along east line of alley 115 feet to l^th Street, thence east 100 feet to place of beginning.

LIST ALL STATES AND COUNTIES FOR PROPERTIES OVERLAPPING STATE OR COUNTY BOUNDARIES

STATE CODE COUNTY CODE

FORM PREPARED BY

NAME/TITLE
Susie Van Kirk, Historical- Researcher

ORGANIZATION DATE
4 April 1979
STREET & NUMBER •
1162 C Street

TELEPHONE
(707) 822-6066

CITY OR TOWN STATE
Arcata California 95521

STATE HISTORIC PRESERVATION OFFICER CERTIFICATION
THE EVALUATED SIGNIFICANCE OF THIS PROPERTY WITHIN THE STATE IS:

NATIONAL__ STATE___ LOCAL _XL
As the designated State Historic Preservation Officer for the National Historic Preservation Act of 1966 (Public Law 89-665), I hereby nominate this property for inclusion in the National Register and certify that it has been evaluated according to the criteria and procedures set forth by the National Park Service.

STATE HISTORIC PRESERVATION OFFICER SIGNATURE

TITLE DATE
i
GPO 888-445

Page 227 of 350 ends

Form No. 10-300a
(Rev. 10-74)
UNITED STATES DEPARTMENT OF THt INTERIOR

NATIONAL PARK SERVICE

NATIONAL REGISTER OF HISTORIC PLACES
INVENTORY « NOMINATION FORM
CONTINUATION SHEET 2 ITEM NUMBER 8 PAGE
Charles and Mary Hill lived in this house until their deaths in 1922 and 1935 > respectively. Ownership of the house went to the Hill's son, Henry Edmond Hill, in 1935 and upon his death in 1.9^3, to his sisters, Nellie (Mrs. David) Wilson and Elizabeth (Mrs. Frank) Smith. The following year Mrs. Smith's daughter, Met (Mrs. Julius) Moore assumed ownership which lasted until 1964.

Since that time the house has had two other owners before being purchased by Bill and Sally Thonson in April 1979.

The house is recommended for placement on the National Register because its architecture is significant to the community, its history is only five years short of covering the same time span as Arcata's history, and National Register status will aid in its restoration and preservation. 27

Page 228 of 350 ends

From: Bill Hole
To: Delo Freitas
Subject: Re: Arcata National Register property question Date: Thursday, February 5, 2026 7:21:33 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

You very welcome, Delo
Cheers,
b
Via Airmail
> On Feb 5, 2026, at 3:29 PM, Delo Freitas <[email protected]> wrote:
>
> Fantastic, thanks so much!
>
> -----Original Message-----
> From: Bill Hole <[email protected]>
> Sent: Tuesday, February 3, 2026 4:29 PM
> To: Delo Freitas <[email protected]>
> Cc: Nick Lucchesi <[email protected]>
> Subject: Re: Arcata National Register property question >
> CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
>
> Hi Delo,
> Here is the email string with Amy Crain, SHPO which should answer your request for followup. Please let me know if any more input is needed.
> My Best,
> bill
>
>> On Nov 17, 2025, at 9:19 AM, Crain, Amy@Parks <[email protected]> wrote:
>>
>> Hi Bill,
>>
>> Yes, confirming that having a property listed on the National Register does not prevent a private owner from altering the property. The local jurisdiction retains land use authority, so authorization and guidance on the process would be up to the city or county, as appropriate.
>>
>> Thank you,
>> Amy
>>
>> Amy H. Crain
>> State Historian II
>> Registration Unit
>> California State Office of Historic Preservation
>> 1725 23rd Street, Suite 100
>> Sacramento, CA 95816-7100
>> PHONE (916) 445-7009
>> [email protected]
>> http://ohp.parks.ca.gov

Page 229 of 350 ends

>>
>> -----Original Message-----
>> From: Bill Hole <[email protected]>
>> Sent: Monday, November 10, 2025 11:09 AM
>> To: Crain, Amy@Parks <[email protected]>
>> Subject: Arcata National Register property question
>>
>> [You don't often get email from [email protected]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentification ]
>>
>> Hello Amy,
>>
>> We haven't met, and I reached back into my past contacts to talk with Mark Huck who suggested talking with you.
>>
>> I'm working on a project of writing an Historic Resource Report for an owner of a 1979 National Register property, #79000475. The goal is to divide a city lot for infill and separate off a side yard that no longer is an orchard or significant part of the property as back in the late 1970's. The trees have all died off and as Arcata City promotes infill, the proposed property split is ideal because it will afford the owners valuable funding to allow rehabilitation/stabilization efforts on the original ca.1850's house and later ca. 1920's small wooden garages on the back alley.
>>
>> My question is one of confirmation of my past knowledge that a property listed on the National Register does not prevent a private owner from altering the property, in this case by splitting it in two. The overriding interest of all parties is to protect the historic resources of the buildings and surrounding streetscape of sidewalks and short picket fencing.
>>
>> I would like to talk with you briefly, if we could, and ask you to guide me to an accurate response to my concerns so my completed report isn't missing important considerations that I might be overlooking. >>
>> I've been retired from running an Historic Preservation and Restoration training program at College of the Redwoods in Eureka, and continue my preservation expertise to consult and train on special historic projects, both to share my knowledge and to keep our historic resources healthy and proud in Humboldt County. >>
>> The Whaley House is still owned by the Thonsons and my report for them is to accompany the lot split application to Arcata City. I attach a couple of documents to help clarify the property and location. In the 1900 Sanborn Map, property is the top right quadrant.
>>
>> Thank you for your input,
>>
>> My Best Regards,
>> bill
>>
>> Bill Hole, Owner, Creative Home Construction [email protected] >> (707) 834-1898
>>
>>
>
>

Page 230 of 350 ends

( (
ORDINANCE NO. 950
AN ORDINANCE AMENDING SECTION 1-0203 OF ARTICLE
2 OF CHAPTER 1 OF THE ARCATA LAND USE AND
DEVELOPMENT GUIDE AS ADOPTED BY ORDINANCE NO. 884.

The City Council of the City of Arcata does hereby
ordain as follows:

Section 1: The property described in attached Exhibit
"A" is hereby zoned Residential Low Density:Landmark Historic Preservation (R-L:LHP).

Section 2: The property described in attached Exhibit
"B" is hereby zoned Public Facility:Landmark Historic Preservation (PF:LHP).

Section 3: The prop~rty described in attached Exhibit
"C" is hereby zoned Heavj Commercial:Landmark Historic
Preservation (C-H:LHP}.

Section 4: The property described in attached Exhibit
"D" is hereby zoned Residential Low Density:Landmark Historic Preservation (R-L:LHP}.

S e c tion 5: The property described in attached Exhibit "E" is hereby zoned Residential Low Density:Landmark Historic Preservation (R-L:LHP).

Section 6: As a condition of applying the Landmark
Historic Preservation (LHP) overlay zone, all properties described in the above Sections 1 ··throu~h 5"(inclusive} shall be subject to all provisions of Section 1-0226 of Chapter I, Article II, of the Arcata Land Use and Development Guide as amended by Ordinance No. 935.

Section 7: Section 1-0203 of Article 2, Chapter 1
of the Arcata Land Use and Development Guide, the Districting or Zoning Map, is hereby amended in accordance with Sections 1 through 5 (inclusive) above.

This Ordinance will take effect thirty (30) days after
its approval by the Mayor.

DATED: July 2, 1980
ATTEST: APPROVED:·
~ ----- City Clerk ++ Mayor
Clerk's Certificate
I hereby certify that the foregoing is a true and correct copy of Ordinance ~50 passed and adopted at a regular meeting of the City Council of the City of Arcata, Humboldt County, on the 2nd day of July, 1980, by the following vote:

AYES: Chesbro, Fulkerson, Green, Hauser, Pennisi
NOES: None
ABSENT: Non e
(/ ;;.,1i~
City City qj Arcata

Page 231 of 350 ends

THE WHALEY HOUSE
1395 H Street
Owners I William and Sara Thon.son
2750 Pacific, Arcata
AP# 21-093-04, SW comer 14th and H, lot size 100• x 11s• De)..! -CJ q3 ·CJD t
Lf-f ~- c;o,. 3 / j)tf>
o.:iJ-09!.· oof
The Whaley House is recanmended for historic designation under City of Arcata Ordinance No. 935, having already been placed on the National Register of Historic Places in December, 1979 and fulfilling the following designating criteria• 1) the house is the only remaining Arcata Greek Revival cottage with the characteristic double galleries and French doors so popular during settlement period California; 2) it is one of only five existing residences known to have been built in the 18501 s; 3) the overall effect of the design is one of classic beauty; 4) orginal materials and workmanship are valuable in themselves; 5) since its restoratia1 and interior renovation in 1979, thehouse is in good condition and its architecture well preserved; 6) its corner location on two busy streets makes it highly visible to the public; and 7) nearby structures of both historic and architectural significance canplement and are complemented by the Whaley House.

Architectural features which should be preserved in order to retain the historic character of the house are the front-facing gable roofline, open veranda with supporting posts and balustrade, , multi-paned casement windows in both stories of the front facade, off-centered front door, clapboard siding, and classic comice returns and wide molded frieze. Obvious alterations are the side bays, probably added when the house was moved in 19030 Important to the building's setting are the ample side yard and the low picket fenceo As a handsome reminder of settlement-era Arcata and a significant compooent of the cammmity's history and architecture, the Whaley House deserves local historic designatia1.

Page 232 of 350 ends

----~,
- (
EXHIBIT "A"
,~ th srl?cc-,-

4.~:ll-
<l-093_0~
'n-,._~c,
FEATURES TO BE PRESERVED:
.,_
t:t
~ Cl)
::
:::::r:
&
SCALE 1"=1001
Architectural features which should be preserved in order to retain the historic character of the house are the front-facing gable roofline, open v~randa with supporting posts and balustrade, multi-paned casement windows in both stories of the front facade, off-centered front door, clapboard siding, and classic cornice returns and wide molded frieze. Obvious alterations are the side bays, probably added when the house was moved in 1903. Important to the building's setting are the ample side yard and the low picket fence.

City of Arca a
\
HISTORIC DESIGNATION NUMBER LHP-80-31
-------------......-~----

HISTORIC NAME OF RESOURCE THE WHALEY HOUSE
LOCATION 13.95 "H" Street AP#21-093-04 O,;;,;-OQt-Ooc..f DATE APPROVED by PLANNING COMMISSION June 25, 1980
DATE ADOP'fED by CITY COUNCIL July 2, 1980
ORDINANCE NUMBER 950 -----------------'--- ----

Page 233 of 350 ends

l,,f-f~- ~- sl

CITY OF ARCATA

APPLICATION FOR HISTORIC DESIGNATION
. NAME OF PROPERTY OWNER( S) i.v Lll. /atn, tU<:<{ w 71u?if12½.

ADDRESS OF PROPERTY OWNER(S) l~qs;_ kt. Sr. zha(ZL a_ 15:fZr 7SO Pttdfu ki~CR q~52(
TELEPHONE NUMBER <;<·z_ 2 - ';) 5 5 (
ADDRESS OF HISTORIC PROPERTY r~stfS' J:f: .St kr~ a_ li(5_2( U)~ J4ru~r
ASSESSOR'S PARCEL NUMBER ( IF KNOWN) c-/.-{.,t(1;-- 03/' {)~ /---- Ot./-~.,,D °.~ PRESENT usE OF PROPERTY f:«vMJtvwvtf{' ~l ';

WOULD YOU LIKE MORE INFORMATION ON THE CITY OF ARCATA'S LOW INTEREST REHABILITATION LOAN PROGRAM?
YES ~
NO □
The undersigned hereby applies to the City of Arcata for a Landmark and Historic Preservation Overlay Zone, as
authorized in Section 1-0226 of the Land Use and Development Guide.

C}
~-i~~
Date Property Owners Signatures(s)
Please Return To: Planning Director, City of Arcata,
736 "F" Street, Arcata, CA 95521

RECE IVED
MAY 2 9 1980

CITY OF ARCATA

PLANNING DEPARTMENT

Page 234 of 350 ends

-N

Page 235 of 350 ends

Whaley House
1395 "H" Street, Arcata, Humboldt Co., CA
William Thonson
April 28, 1979 U£C 2 6 1979
Negatives with Mr. Thonson
View toward the west showing the front-, and
east side of the house
2 of k

Page 236 of 350 ends

jyjj^^^^&j
ifl!

Page 237 of 350 ends

Whaley House
1395 "H;» St., Arcata, Humboldt Co., CA
William Thonson n£Q g 6 ^9
April 28, 1979
Negatives: W. Thonson, 2750 Pacific Ave,
Arcata, CA 95521
View towards the southwest

Page 238 of 350 ends

Page 239 of 350 ends

Whaley House
1395 "H" St., Arcata, Humboldt Co., CA
William Thenson
April 28, 1979 DEC &
Negatives: W. Thonson, 2750 Pacific Ave,
Arcata, CA 95521 PO£
View towards the south #3 of k DEC 3 I 19T9

Page 240 of 350 ends

Page 241 of 350 ends

Whaley House
1395 "H" St., Arcata, Humboldt Co., CA
William Thonson c p « g
April 28, 1979 0tU
Negatives: W. Thonson, 2750 Pacific, Arcata,
CA 95521
View towards the north, showing the southside
of the house. k Of k DEC 3 I

Page 242 of 350 ends

Page 1 of 4 ends

Draft ORDINANCE NO. 1590

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCATA MODIFYING

THE WHALEY HOUSE LANDMARK HISTORIC PROPERTY COMBINING ZONE (LHP-80-31) ON ASSESSOR PARCEL NUMBER 021-093-004
WHEREAS, on July 2, 1980, the City Council (“Council”) for the City of Arcata (“City”) adopted Ordinance 950 whereby, among other properties, the property located at 1395 H Street, Arcata, CA, (APN 021-093-004) containing the structure known as the “Whaley House”, was designated a local historic landmark No. LHP-80-31 and received the Landmark and Historic Preservation combining zone; and
WHEREAS, the Whaley House was also nominated to the National Register of Historic Places in 1979; and
WHEREAS, to raise capital to maintain and preserve the Whaley House, the owners have proposed to subdivide the oversized lot, sell the newly created vacant lot, and invest the proceeds from the sale into critical structural and cosmetic repairs and renovations; and WHEREAS, the Whaley House owners’ proposal would require a modification to the 1980 landmark language, which cites the “ample side yard” as a feature to be preserved, despite the lack of evidence that this feature is important to the historic context of the structure; and WHEREAS, preservation of the “side yard” would preclude subdivision and reinvestment through the requested modifications to the Landmark Ordinance that the applicant is seeking, and the property owners will better be able to conserve the meaningful aspects of the historic resource under the requested modifications to the Landmark Ordinance; and WHEREAS, Policy HP-6b of the City’s Historic Preservation Element of the General Plan 2045 encourages incentives to owners of historic properties to financially support preservation, and the proposed project is a privately financed incentive that will substantially preserve the Whaley House for generations to come; and
WHEREAS, the owners provided an Historic Report assessing the impact of the proposed projects, the Report indicates the project as outlined meets the Secretary of the Interior’s Standards for Rehabilitation, and the modification and project as outlined in the action for planning permit number 256-016-PM-PDP will not negatively affect the integrity of the historic resource; and
WHEREAS, on May 12, 2026, the City of Arcata Planning Commission adopted Resolution No.

PC-26-03 recommending that the City Council approve a Planned Development Permit, amend the LHP zoning designation, and approve the restoration and rehabilitation of the Whaley House; and

Page 243 of 350 ends

Page 2 of 4 ends

WHEREAS, the Planning Commission’s action was supported by a recommendation of the Historic Landmark Committee on February 19, 2026; and
WHEREAS, the Council seeks to amend the Whaley House Landmark LHP-80-31 and Historic Preservation combining zone designation to modify the Combining Zone overlay boundary and to remove the “ample side yard” as a feature to be preserved to facilitate the preservation incentive; and
WHEREAS, the proposed action conforms to the common sense and Historic Resource Restoration and Rehabilitation exemptions from CEQA per CEQA Guidelines Sections 15061(b)(3) and 15331, respectively.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF ARCATA DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment to Historic Landmark Combing Zone LHP-80-31. Exhibit “A” to Section 1 of Ordinance No. 950 affecting Historic Designation Number LHP-80-31, the Whaley House, is hereby repealed and replaced in its entirety with the following:

Exhibit 1 – Whaley House Historic Narrative;
Exhibit 2 – Amended Features to be Preserved section of Whaley House Historic Narrative (as shown by strikethrough for deleted text); and Exhibit 3 – Historic Landmark Combining Zone map.

Zoning Map Amendment. Title IX, Planning and Zoning, Chapter 1, Planning and Zoning Standards, Section 9000, Land Use Code, Article 1, Land Use Code Applicability, Section

9.12.020, Zoning Map and Zoning Districts, is hereby amended as follows by addition of language as shown by bold double underscore text (unchanged text following the added language is omitted and is shown by three asterisks: “* * *”):

The Council hereby adopts the City of Arcata Zoning Map (hereinafter referred to as the "Zoning Map"), which is on file with the Department. The Zoning Map is hereby incorporated into this Land Use Code by reference as though it were fully included here.

The Zoning Map is hereby amended by Exhibit "1," attached to the ordinance codified in this chapter and incorporated herein, and the property identified in Exhibit 1 is hereby rezoned as shown in Exhibit 1.

The Zoning Map is hereby amended by Exhibit 3, attached to Ordinance No. 1590 and incorporated herein, to include the modified Historic Landmark Combining Zone (:HL) to the Whaley House property, Assessor’s Parcel Number 021-093-004. This combining zone is intended to apply only to the resultant parcel from the subdivision that contains the Whaley House. In the event of a conflict between the Exhibit 3 and the legal description of the resultant parcel, the legal description shall govern interpretation as to the boundaries of the :HL Combining Zone.

Page 244 of 350 ends

Page 3 of 4 ends

* * *
SECTION 2. Findings for Zoning Map Amendment. The Council has considered the recommendations of staff, the Historic Landmark Committee, and the Planning Commission.

The Council has further considered the Historic Report recommendations for the proposed action. The Findings of Approval are explicitly described in the City Council Action on Planning File No. 256-016 adopted on the same date herewith. The following findings pursuant to Arcata Land Use Code section 9.92.050.B, Findings for Zoning Map and Land Use Code Text Amendments, are hereby adopted based on the whole of the record:

1. The proposed amendment is consistent with the General Plan. The project’s intent to rehabilitate a significant local historic resource supports City policies related to historic preservation, adaptive reuse, and housing preservation and rehabilitation;

2. The proposed amendments would not be detrimental to the public interest, health, safety, convenience, or welfare of the City. The proposed amendments will provide additional housing within a mixed residential neighborhood and within walking distance to Arcata High, Humboldt State, the Plaza, and many other amenities while preserving a locally and nationally recognized historic Landmark. All construction will be in compliance with the latest adopted Building Code; and

3. The affected site is physically suitable (including absence of physical constraints, access, compatibility with adjoining land uses, and provision of utilities) for the requested zoning designation and proposed or anticipated uses and/or development. The subject property is flat, served by public water, sewer and roads, is outside the Alquist-Priolo Fault Zone, is outside the mapped FEMA Flood Zone, and is not within a high liquefaction zone. This type if infill residential development will be compatible with adjoining land uses.

SECTION 3. Severability. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of the ordinance. The City Council hereby declares that it would have adopted the ordinance, and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases be declared invalid.

SECTION 4. California Environmental Quality Act (CEQA). The Council adopts a Class 31 – Historical Resource Restoration/ Rehabilitation and a 15061(b)(3) “Common Sense” Exemption under CEQA. The project proposes a site layout, building design and scope of work that will repair, stabilize, rehabilitate and reconstruct structures to preserve and maintain historic resources on the Historic Landmark property while complying with the Secretary of the Interior’s Standards and Guidelines. The project will capitalize on a underutilized area of the property, meet City policies and standards, and will not have a significant adverse effect on the neighborhood.

SECTION 5. Limitation of Actions. Any action to challenge the validity or legality of any provision of this ordinance on any grounds shall be brought by court action commenced within thirty (30) days of the date of adoption of this ordinance.

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Page 4 of 4 ends

SECTION 6. Effective Date. This ordinance shall take effect thirty (30) days after its final passage, provided it is published pursuant to Government Code section 36933 in a newspaper of general circulation within fifteen (15) days after its adoption.

DATED:

ATTEST: APPROVED:
_________________________ __________________________
City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Ordinance No. 1590 passed and adopted at a regular meeting of the City Council of the City of Arcata, County of Humboldt, State of California, on the th day of , 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
_______________________________
City Clerk, City of Arcata

Page 246 of 350 ends

Exhibit 1

Page 247 of 350 ends

ORDINANCE 1590
EXHIBIT 2

FEATURES TO BE PRESERVED
Whaley House: Architectural features which should be preserved in order to retain the historic character of the house are the front-facing gable roofline, open veranda with supporting posts and balustrade, multi-paned casement windows in both stories of the front façade, off-centered front door, clapboard siding, and classic cornice returns and wide molded frieze. Obvious alterations are the side bays, probably added when the house was moved in 1903. Important to the building’s setting are the ample side yard and is the low picket fence.

Page 248 of 350 ends

13th St
H St H St
G St G St
15th St
14th St
I St I St
Whaley House Historic Landmark Overlay City of Arcata
Community Development
736 F Street Arcata, California 95521
T 707 825-5955
Email: [email protected]
Web: https://www.cityofarcata.org
Date: 5/16/2025
0 100 Feet
N
:HL Overlay
Subject Parcel
!
RETAIN :HL OVERLAY
This map is for informational purposes only.

The City of Arcata, including any employees and sub-contractors, makes no warranties, express or implied, as to the accuracy of the information contained in this map. The City of Arcata, including any employees and sub-contractors, disclaims liability for any and all damages which may arise due to errors in the map and the user's reliance thereon.

Exhibit 3

Page 249 of 350 ends

Page 1 of 4 ends

Draft ORDINANCE NO. 1591

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCATA

AMENDING THE ZONING MAP TO ADD A PLANNED DEVELOPMENT
COMBINING ZONE TO ASSESSOR PARCEL NUMBER 021-093-004
WHEREAS, the Whaley House, a locally and nationally recognized historic resource, requires ongoing maintenance to preserve its integrity; and
WHEREAS, the City of Arcata Land Use Code (LUC), Section 9.72.070-Planned Development Permit, provides a pathway for flexibility in Land Use Code standards in exchange for public benefits and amenities; and
WHEREAS, the owners of the Whaley House have requested modifications to Land Use Code standards to facilitate the ongoing financial feasibility of maintaining the Whaley House in excellent condition; and
WHEREAS, on May 12, 2026, the City of Arcata Planning Commission adopted Resolution No.

PC-26-03 recommending that the City Council approve a Planned Development Permit, amend the Landmark zoning designation, and approve the restoration and rehabilitation of the Whaley House (the “Project”); and
WHEREAS, the proposed action conforms to the common sense and Historic Resource Restoration and Rehabilitation exemptions from CEQA per CEQA Guidelines Sections 15061(b)(3) and 15331, respectively;

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF ARCATA DOES ORDAIN AS FOLLOWS:

SECTION 1. Zoning Map Amendments. Title IX, Planning and Zoning, Chapter 1, Planning and Zoning Standards, Section 9000, Land Use Code, Article 1, Land Use Code Applicability, Section 9.12.020, Zoning Map and Zoning Districts, of the Arcata Municipal Code is hereby amended as shown by the following bold double underscore for added text (unchanged text is omitted and is shown by three asterisks: “* * *”):
* * *
The Zoning Map is hereby amended by Exhibit "1," attached to the ordinance codified in this chapter and incorporated herein, and the property identified in Exhibit 1 is hereby rezoned as shown in Exhibit 1.

Exhibit “1” is hereby amended by Exhibit 1 attached to Ordinance No. 1591 to include the Planned Development Combining Zone (:PD) to the Whaley House property, Assessor’s Parcel Number 021-093-004.

Page 250 of 350 ends

Page 2 of 4 ends

* * *
SECTION 2. Findings of Zoning Map Amendment. The Council has considered the recommendations of staff, the Historic Landmark Committee, and the Planning Commission.

1. The proposed amendment is consistent with the General Plan. The Project’s intent to rehabilitate a significant local historic resource supports City policies related to historic preservation, adaptive reuse, and housing preservation and rehabilitation;

SECTION 4. California Environmental Quality Act (CEQA). The Council adopted a Class 31 – Historical Resource Restoration/ Rehabilitation and a 15061(b)(3) “Common Sense” Exemption under CEQA with the introduction of Ordinance 1590 applying the Historic Landmark Combining Zone to a portion of the property. The project proposes a site layout, building design and scope of work that will repair, stabilize, rehabilitate and reconstruct structures to preserve and maintain historic resources on the Historic Landmark property while complying with the Secretary of the Interior’s Standards and Guidelines. The project will capitalize on an underutilized area of the property, meet City policies and standards, and will not have a significant adverse effect on the neighborhood.

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Page 3 of 4 ends

DATED:

ATTEST: APPROVED:
__________________________________ __________________________ City Clerk, City of Arcata Mayor, City of Arcata

CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Ordinance No. 1591, passed and adopted at a regular meeting of the City Council of the City of Arcata, County of Humboldt, State of California, on the th day of , 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:
_______________________________
City Clerk, City of Arcata

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EXHIBIT 1

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Planned Development Overlay City of Arcata
Community Development
736 F Street Arcata, California 95521
T 707 825-5955
Email: [email protected]
Web: https://www.cityofarcata.org
Date: 5/16/2025
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This map is for informational purposes only.

Exhibit 1

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STAFF REPORT – CITY COUNCIL MEETING
TO: Honorable Mayor and City Council Members
FROM: Merritt Perry, City Manager, Jen Dart, Community Development Director, Tabatha Miller, Assistant City Manager
PREPARER: Merritt Perry, City Manager
DATE: September 16, 2026
TITLE: Consider Adopting the 2026-2031 City of Arcata Economic Strategic Plan.

RECOMMENDATION:

It is recommended that the Council receive a presentation; and adopt the 2026-2031 City of Arcata Economic Strategic Plan.

INTRODUCTION/BACKGROUND:

The City Council set a goal to update the Economic Strategic Plan and authorized funds in the Fiscal Year 2025/26 Budget. The City’s most recent economic strategic plan was last updated in 2010 and was intended to cover a four-year period from 2010-2014.

The City issued a Request for Qualifications & Proposals for services to update the Economic Strategic Plan on February 20, 2025, and awarded the project to Civic Possible, a firm that demonstrated a deep understanding of the community and issues and proposed a method of engagement and involvement that staff believed would work very well for Arcata. The City established the following objectives for the development of the plan:
• Enhance quality of life for the community
• Retain and strengthen existing businesses
• Create jobs and diversify the local economy
• Support vitality in the City’s commercial and tourism areas • Grow the tax base and improve the City’s fiscal stability • Strengthen the Arcata brand to attract businesses and visitors DISCUSSION:

The plan was built on findings from engagement with community economic development stakeholders from a variety of fields. The effort began in August 2025 in partnership with Civic* Possible. It included a review of background reports and data, a 10-day site visit in September to conduct interviews in person, attend community events, and gain first-hand experience of the community, and interviews with 56 individuals connected to the Arcata economy representing government, local businesses, education, social services, health care, real estate, property

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development, finance, small business support organizations, arts and culture, environmental stewardship, and specific under-represented communities. A community survey ran from September through November 2025 and received 256 responses. The team also participated in community meetings including the Rotary Club and hosted a city booth at the Friday Night Market in September 2025.

Following the discovery Phase, Civic* Possible facilitated two in-person co-design workshops in February and March 2026 with community economic development stakeholders. Workshop participants reviewed the landscape report and then worked through the foundational elements of the plan: defining what good growth means for Arcata, brainstorming projects, identifying measures of long-term community success, and establishing and prioritizing the plan’s strategic direction.

Civic* Possible, working with city staff March through June of 2026 completed the Economic Strategic Plan update for 2026-2031 that will provides a framework for the City of Arcata and its partners to pursue economic growth on its terms and with its vision at the center.

This Plan works alongside the City’s parallel investments in housing, the Reconnect Arcata effort, parks and trail expansion, and climate action. Each of these reflects Arcata’s broader commitment to sustainable, value-driven growth. Together, these efforts are how Arcata is imagining and building its future.

The approach most likely to move Arcata’s economy is not a fixed set of projects but a shared adaptive strategy. An economy is shaped by many factors, most of them outside any one organization’s control, so the City’s role expands beyond projects to convening for collaborative impact, bringing together a standing group of partners who read where the economy is heading through a shared set of indicators, identify what each effort needs to succeed, and help one another improve the economy.

Sustaining that convening work will require a designated person responsible for keeping the practice alive between gatherings, maintaining the shared landscape of indicators, and connecting with the partners advancing individual actions to clear the path in front of them. Dedicating capacity for that role is among the most consequential commitments the City can make to this strategy’s success.

Progress is read through the direction those indicators show rather than a count of completed projects, which is what ensures accountability to the strategy while the plan adapts. Actions may be added, revised, or retired as Arcata and its partners learn, and the strategy holds its direction steady throughout. Within that adaptive approach, five near-term actions have been identified as an impactful starting point, reflecting where momentum, funding, and community readiness are aligned today. They are highlighted throughout the Plan and described together in their own section.

When fully realized, this Plan positions Arcata to grow on its own terms: a community that values connections and quality of life, with a diversified, resilient economy, businesses and places that reflect who Arcata already is, and a shared practice for navigating the next five years.

POLICY IMPLICATIONS:

Completing the Economic Strategic Plan 2026-2031 and implementing programs and projects was identified as a City Council Priority Project for the 2026-27 fiscal year as well as the development of an Economic Development program with staff support that includes the implementation of the Economic Strategic Plan.

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Many of the activities identified in the plan are also consistent with other City Council Priority Projects, City Council Goals and Policy Objectives, including:
 Improving the quality of services for the public
 Improving the local economy and quality of life for residents  Supporting community creative and cultural life
 Develop policies and support community organizations that provide services that improve the quality of life in Arcata and events that promote Arcata as a “livable community” ENVIRONMENTAL REVIEW (CEQA):

The California Environmental Quality Act (CEQA) includes a statutory exemption for feasibility and planning studies pursuant to CEQA Guidelines Sec. 15262.

The Study was determined Categorically Excluded from the National Environmental Policy Act by the Community Development Director as Certifying Officer under City Council Resolution No. 212-

71. BUDGET/FISCAL IMPACT:

The Economic Strategic Plan was funded by the Revolving Loan Fund, which supports economic development and a variety of loan programs, and the General Fund. The total amount expended on the project is $148,650, which is within the Council approved budget of $200,000. Additional expenditure of funds from the Revolving Loan Fund, Public Improvement Fund and/or General Fund will be required to implement the plan. No budget for implementation has been prepared at this time but will be brought to the council for approval in the future after staffing recommendations and budget estimates are developed.

RECOMMENDED COUNCIL ACTION:

1. Receive a staff report and presentation from staff and the consultant team.

2. Open public comment.

3. Close public comment.

4. Motion to adopt the City of Arcata Economic Strategic Plan 2026-2031.

ATTACHMENTS:

A.City of Arcata Economic Strategic Plan 2026-2031

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City of Arcata
Economic Strategic Plan
2026-2031
A five-year economic development strategy organized around community-defined values, three strategic priorities, and adaptive implementation.

August 2026

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2 August 2026
Preface
The City of Arcata acknowledges that the lands the City is located on are the unceded ancestral lands of the
Wiyot tribe. The land that Arcata rests on is known in
the Wiyot language as Goudi’ni, meaning “over in the
woods” or “among the redwoods.” Past actions by local,
state and federal governments removed the Wiyot and
other Indigenous peoples from the land and threatened
to destroy their cultural practices. The City of Arcata acknowledges the Wiyot community, their elders
both past and present, and future generations. This
acknowledgment seeks to aid in dismantling the legacy
narratives of settler colonialism.

August 2026 PREFACE
2 Page 259 of 350
August 2026 TABLE OF CONTENTS
3 Table of Contents
Executive Summary 4

1. Introduction & Methodology 6

1.1 Methodology

1.2 Ecosystem Approach

1.3 Guide to Terms

2. What Good Growth Means 13

3. Strategic Priorities 16

3.1 Economy of Place

3.2 Homegrown Economy

3.3 Economy of the Commons

4. Top Five Priority Actions 25

5. Implementation 27

5.1 The Convening Group

5.2 The Convener

5.3 The Shared Landscape

5.4 Surfacing New Opportunities

5.5 Keeping Council and Community Informed

5.6 A First Cycle
Appendices 31
Action Profiles
Acknowledgements
Resources Links and Program Examples
Refinement Criteria
Pipeline
Implementation Guide

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4 August 2026 Executive Summary
Executive Summary
The City of Arcata’s Economic Strategic Plan is a proactive commitment to growing and diversifying the local economy on the community’s own terms. Arcata is at an inflection point: Cal Poly Humboldt’s transformation into California’s third polytechnic university is reshaping the regional economy, recent land use policy is steering growth toward infill, the decline of the cannabis industry has reduced a once significant source of local cash flow, and a changing climate is raising new questions about resilience.

This Economic Strategic Plan was built with the community, not for it. From August 2025 through June 2026, the City partnered with Civic* Possible to listen broadly and plan: 56 interviews with residents and stakeholders across every sector of the local economy, a 256-response community survey, two ten-day in-person site visits, and two co-design workshops where community members defined what “good growth” should mean in Arcata and shaped the priorities that follow. The resulting strategy looks beyond the usual indicators such as sector trends, fiscal capacity, and land use to ask how relationships, culture, and institutions shape Arcata’s economy.

That community process produced six statements of what Good Growth means that serve as this Plan’s north star.

The strategy is built to hold that direction steady while adapting the specific work beneath it over time. Three Strategic Priorities translate that vision into action:

Economy of Place treats the quality of the place itself as Arcata’s most important economic asset: the natural environment, the downtown and Plaza, the trail network, and the University woven into daily life are what draw people to live, visit, and stay. Investing in their vitality and connectedness between all districts of the City strengthens the economy that grows from them, through a vibrant downtown and Plaza, stronger university-community connections, expanded trail access, and a coordinated approach to sharing Arcata’s story with visitors.

Homegrown Economy keeps wealth circulating in Arcata by investing in the businesses, producers, and entrepreneurs whose work grows from what makes the community distinct. Expanding what these businesses can do strengthens the community’s identity as much as its revenue, through shared production infrastructure like the Foodworks Culinary Center, accelerator and fabrication resources for outdoor gear and food businesses, business support from startup through succession, and efforts to retain the firms Arcata has while attracting those suited to its economy, supported by the industrial infrastructure and zoning that give local enterprise the physical foundation to operate and expand.

Economy of the Commons turns the way Arcata solves shared challenges into a source of economic strength: local innovation applied to the assets and problems the community holds in common, producing working solutions that other communities adopt and learn from. Investing in the City’s capacity to work this way deepens the Cal Poly Humboldt partnership through a standing innovation lab, positions climate adaptation as economic development, strengthens coordination across the organizations whose work shapes the economy, and treats the City’s own processes as economic development infrastructure.

This Plan works alongside the City’s parallel investments in housing, the Reconnect Arcata effort, parks and trail expansion, and climate action. Each of these reflects Arcata’s broader commitment to sustainable, values-driven growth. Together, these efforts are how Arcata is imagining and building its future.

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Arcata City CouncilSeptember 16, 2026

Arcata City Council
September 16, 2026