Agenda packet — Arroyo Grande City Council, February 8, 2022 (part 1 of 2)

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, February 8, 2022, 6:00 p.m.

Please click the link below to join the Zoom Meeting:
https://us02web.zoom.us/j/83255848846
Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be conducted by video/teleconferencing through Zoom Webinar until further notice.

Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

Members of the public may participate and provide public comment on agenda items during the meeting by joining the Zoom meeting or by submitting written public comments to the Clerk of the Council at [email protected].

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

CENTRAL COAST COPS 'N KIDS

5. AGENDA REVIEW

5.a. Closed Session Announcements
None.

5.b. Ordinances read in title only
Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived.

6. SPECIAL PRESENTATIONS

6.a. Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:

Receive update, accept public comments, discuss, and provide direction as necessary.

6.b. City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

8.a. Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:

Ratify the attached listing of cash disbursements for the period of January 1 through January 15, 2022.

8.b. Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande

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as of December 31, 2021, as required by Government Code Section 53646(b).

8.c. Consideration of a Resolution Approving the Updated CalPERS Required Salary Schedule for Fiscal Year 2021-22 Effective as of January 7, 2022, to Incorporate Changes Approved by the Five Cities Fire Authority Board of Directors
(VALENTINE)
Recommended Action:

Adopt a Resolution approving the updated CalPERS required Salary Schedule for Fiscal Year 2021-22 Effective as of January 7, 2022.

8.d. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
(McDONALD/CARMEL)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

8.e. Consideration of Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meeting of January 25, 2022, as submitted.

8.f. Consideration of a Resolution Determining to Continue Work Under Emergency Contracts and an Amendment to the FY 2021-22 CIP Budget Transferring $115,800 from ARPA funds for the Storm Drain System at 251 E Grand Ave, PW 2021-12 (ROBESON)
Recommended Action:

It is recommended the City Council: 1) Adopt a Resolution finding that there is a need to continue the emergency action for the storm drain system repairs at 251 East Grand Avenue in accordance with Public Contract Code Section 22050; and 2) Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program budget to add $115,800 of American Rescue Plan Act (ARPA) funds for the Storm Drain System at 251 East Grand Avenue, PW 2021-12.

9. PUBLIC HEARINGS

9.a. Appeal Case 21-007; Appeal of Planning Commission Approval of Minor Use Permit- Plot Plan Review 21-029 for the Establishment of a Vacation Rental; Location: 1562 Strawberry Ave; Appellant: Stew and Francine Errico, Et. Al.
(PEDROTTI)
Recommended Action:

Adopt a Resolution denying Appeal Case No. 21-007 and approving Plot Plan Review 21- 029.

9.b. Discuss and Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code (AGMC) Regarding Accessory Dwelling Units and Tiny Homes On Wheels; Development Code Amendment 20-001
(PEDROTTI)

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Recommended Action:

Introduce the Ordinance amending the accessory dwelling unit regulations and establishing regulations for tiny homes on wheels.

9.c. Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2022
(PEDROTTI)
Recommended Action:

Adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2022 as shown in Exhibit A to the Resolution.

10. OLD BUSINESS

10.a. Receive an Update on Progress Toward Council Goals and Priorities for Fiscal Year 2021- 22 (McDONALD)
Recommended Action:

Receive an update regarding progress toward the City Council’s Fiscal Year 2021-22 Goals and Priorities.

11. NEW BUSINESS
None.

12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

13. CLOSED SESSION
None.

14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

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Item 8.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: February 8, 2022
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $1,052,983.24 fiscal impact that includes the following items:
 Accounts Payable Checks $673,181.05
 Payroll & Benefit Checks $379,802.19
RECOMMENDATION:

Ratify the attached listing of cash disbursements for the period of January 1 through January 15, 2022.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2021-22 budget.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

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Item 8.a.

City Council
Consideration of Cash Disbursement Ratification
February 8, 2022

Page 2 ends

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. January 1 – January 15, 2022 – Accounts Payable Check Register

2. January 14, 2022 – Payroll and Benefit Check Registers

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 01/07/2022 292548 $ 2,581.44 01/22 DELTA DENTAL PREMIUM RETIREES 010.4099.5132 DELTA DENTAL2 01/07/2022 292548 8,228.34 01/22 DELTA DENTAL PREMIUM 011.0000.2110 DELTA DENTAL3 01/07/2022 292549 752.74 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED4 01/07/2022 292549 605.17 RETIREE HEALTH INSURANCE 010.0000.1111 PERS - ACTIVE MED5 01/07/2022 292549 6,947.18 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED6 01/07/2022 292549 98.24 ACTIVE HEALTH ADMIN FEE-FIRE 010.0000.1111 PERS - ACTIVE MED7 01/07/2022 292549 215.07 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED8 01/07/2022 292549 125,302.03 ACTIVE HEALTH INSURANCE 011.0000.2109 PERS - ACTIVE MED9 01/07/2022 292550 7.98 ACTIVE HEALTH ADMIN FEE-PT NON 010.4145.5131 PERS - ACTIVE MED10 01/07/2022 292550 3,190.79 ACTIVE HEALTH INS-PT NONPERS 011.0000.2109 PERS - ACTIVE MED11 01/07/2022 292551 3,133.22 01/22 LIFE INSURANCE PREMIUM 011.0000.2113 STANDARD INSURANCE CO12 01/07/2022 292552 672.69 01/22 VISION PREMIUM RETIREES 010.4099.5133 VISION SERVICE PLAN13 01/07/2022 292552 2,100.93 01/22 VISION PREMIUM 011.0000.2119 VISION SERVICE PLAN14 01/07/2022 292553 115.84 UB REFUND CST #00026634 640.0000.2301 CHRISTOPHER BRADLEY15 01/07/2022 292554 80.60 UB REFUND CST #00026605 640.0000.2301 JACOB CONTRERAS16 01/07/2022 292555 67.27 UB REFUND CST #00003374 640.0000.2301 LAURIE GIRARD17 01/07/2022 292556 141.59 UB REFUND CST #00027350 640.0000.2301 JEREMY HUTT18 01/07/2022 292557 52.01 UB REFUND CST #00027739 640.0000.2301 ELIONA LOPEZ19 01/07/2022 292558 4.43 UB REFUND CST #00028251 640.0000.2301 MAUEL LOPEZ20 01/07/2022 292559 29.86 UB REFUND CST #00027384 640.0000.2301 JONATHON OSORIO21 01/07/2022 292560 180.00 UB REFUND CST #00024496 640.0000.2301 NATALIA VICORY22 01/07/2022 292561 18,613.75 ANIMAL SVCS CONTRACT-QTR 2 FY21-22 010.4201.5321 ANIMAL SERVICES23 01/07/2022 292562 156.71 COMM MAINT-SVC CALL OUT 010.4204.5606 APPLIED TECHNOLOGY GROUP INC 24 01/07/2022 292562 167.92 01/22 COMM MAINT 010.4204.5606 APPLIED TECHNOLOGY GROUP INC25 01/07/2022 292563 960.00 CASH FOR GRASS- 960 SQFT 226.4306.5554 DEAN ARAKAKI26 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES27 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES28 01/07/2022 292564 14.01 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES29 01/07/2022 292564 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES30 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES31 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES32 01/07/2022 292564 23.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES33 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES34 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES35 01/07/2022 292564 14.01 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES36 01/07/2022 292564 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES37 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES38 01/07/2022 292564 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES39 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES40 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES41 01/07/2022 292564 14.01 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES42 01/07/2022 292564 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES43 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES44 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES45 01/07/2022 292564 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES46 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES47 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES48 01/07/2022 292564 14.01 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
49 01/07/2022 292564 $ 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES50 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES51 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES52 01/07/2022 292564 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES53 01/07/2022 292564 8.70 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES54 01/07/2022 292564 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES55 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES56 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES57 01/07/2022 292564 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES58 01/07/2022 292564 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES59 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES60 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES61 01/07/2022 292564 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES62 01/07/2022 292564 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES63 01/07/2022 292564 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES64 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES65 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES66 01/07/2022 292564 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES67 01/07/2022 292564 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES68 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES69 01/07/2022 292564 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES70 01/07/2022 292564 8.70 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES71 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES72 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES73 01/07/2022 292564 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES74 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES75 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES76 01/07/2022 292564 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES77 01/07/2022 292564 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES78 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES79 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES80 01/07/2022 292564 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES81 01/07/2022 292564 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES82 01/07/2022 292564 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES83 01/07/2022 292564 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES84 01/07/2022 292564 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES85 01/07/2022 292564 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES86 01/07/2022 292564 3.36 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES87 01/07/2022 292564 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES88 01/07/2022 292564 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES89 01/07/2022 292564 17.34 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES90 01/07/2022 292565 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES91 01/07/2022 292565 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES92 01/07/2022 292565 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES93 01/07/2022 292565 9.80 PARKS MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES94 01/07/2022 292566 994.00 CASH FOR GRASS-994 SQFT 226.4306.5554 SOJ ARONSON95 01/07/2022 292567 44.13 BAN#9391033181 ALARM 640.4710.5403 AT&T96 01/07/2022 292567 22.91 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T 97 01/07/2022 292567 31.90 BAN#9391033183 805-473-2198 010.4201.5403 AT&T

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
98 01/07/2022 292567 $ 242.35 BAN#9391033184 805-473-5100 010.4201.5403 AT&T 99 01/07/2022 292567 63.11 BAN#9391033187 805-481-6944 010.4201.5403 AT&T100 01/07/2022 292567 30.72 BAN#9391033183 805-473-2198 010.4201.5403 AT&T101 01/07/2022 292567 236.43 BAN#9391033184 805-473-5100 010.4201.5403 AT&T102 01/07/2022 292567 63.71 BAN#9391033187 805-481-6944 010.4201.5403 AT&T103 01/07/2022 292567 22.91 BAN#9391033180 805-473-0386 010.4145.5403 AT&T104 01/07/2022 292568 126.68 01/22 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC105 01/07/2022 292569 331.76 EMPLOYEE RECOGNITION PLAQUES 010.4201.5504 BADGE FRAME, INC.106 01/07/2022 292570 9.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH107 01/07/2022 292570 264.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH108 01/07/2022 292570 30.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH109 01/07/2022 292570 30.00 CAR WASH-ENGINEERING PW-4, PW 010.4301.5601 BOB'S EXPRESS WASH110 01/07/2022 292570 12.00 CAR WASBLDG B-409 010.4212.5601 BOB'S EXPRESS WASH111 01/07/2022 292571 163.78 OFFICE SUPPLIES-MAILING LABELS 010.4201.5201 BOONE PRINTING & GRAPHICS INC112 01/07/2022 292571 232.74 OFFICE SUPPLIES-BUSINESS CARDS 010.4201.5201 BOONE PRINTING & GRAPHICS INC113 01/07/2022 292572 150.00 ADV SEARCH/SEIZURE INV.-POST PER DIEM 010.4203.5501 JEREMY BURNS114 01/07/2022 292573 200.00 WASHING MACHINE REBATE 226.4306.5554 TERESA BURROWS115 01/07/2022 292574 31.64 FLEET-DUI TRAILER BULB 010.4203.5601 CARQUEST AUTO PARTS116 01/07/2022 292574 28.99 PD-4602 COOLANT 010.4203.5601 CARQUEST AUTO PARTS117 01/07/2022 292574 63.72 PD-4622 LIFT SUPPORT 010.4203.5601 CARQUEST AUTO PARTS118 01/07/2022 292574 46.85 PD-4622 LIFT SUPPORT 010.4203.5601 CARQUEST AUTO PARTS119 01/07/2022 292574 174.46 PW-60 ALTERNATOR 640.4712.5601 CARQUEST AUTO PARTS120 01/07/2022 292574 141.76 PW-60 BATTERY 640.4712.5601 CARQUEST AUTO PARTS121 01/07/2022 292575 163.11 BOOTS-GARRITY 612.4610.5148 CARR'S BOOTS & WESTERN122 01/07/2022 292576 78.00 CVT-21-9702 AGPD CASE#2101758 010.4204.5324 CENTRAL VALLEY TOXICOLOGY INC123 01/07/2022 292576 78.00 CVT-21-9801 AGPD CASE#2101804 010.4204.5324 CENTRAL VALLEY TOXICOLOGY INC124 01/07/2022 292576 313.00 CVT-21-9023 AGPD CASE#2101613 010.4204.5324 CENTRAL VALLEY TOXICOLOGY INC125 01/07/2022 292576 245.00 CVT-21-9642 AGPD CASE#2101655 010.4204.5324 CENTRAL VALLEY TOXICOLOGY INC126 01/07/2022 292577 45.73 ACCT#8245100960211791 REC TV 010.4145.5401 CHARTER COMMUNICATIONS127 01/07/2022 292577 710.64 ACCT#8245100960211791 REC DARK 010.4145.5401 CHARTER COMMUNICATIONS128 01/07/2022 292577 1,349.00 ACCT#8245100960301246 215 E BRANCH 211.4101.5330 CHARTER COMMUNICATIONS129 01/07/2022 292577 736.80 ACCT#8245100960211288 PW DARK 010.4145.5401 CHARTER COMMUNICATIONS130 01/07/2022 292577 327.16 ACCT#8245100960216667 WOMENS CENTER 010.4145.5401 CHARTER COMMUNICATIONS131 01/07/2022 292577 1,349.00 ACCT#8245100960302509 IT BROADBAND 010.4140.5303 CHARTER COMMUNICATIONS132 01/07/2022 292577 194.98 ACCT#8245100960104152 PD INTER 010.4201.5403 CHARTER COMMUNICATIONS133 01/07/2022 292577 179.89 ACCT#8245100960223572-PD TV 010.4145.5401 CHARTER COMMUNICATIONS134 01/07/2022 292577 95.17 ACCT#8245100960129431 215 E BRANCH 010.4145.5401 CHARTER COMMUNICATIONS135 01/07/2022 292577 26.72 ACCT#8245100960129431 215 E BRANCH 010.4145.5401 CHARTER COMMUNICATIONS136 01/07/2022 292578 550.00 PRE-EMPLOY POLYGRAPH & PSYCH EVAL 010.4201.5315 CUESTA POLYGRAPH137 01/07/2022 292579 372.59 ACCT#2901-1271650-01 METRO INTERNET 010.4140.5303 DIGITAL WEST NETWORKS INC138 01/07/2022 292579 372.59 ACCT#2901-1271650-01 METRO INTERNET 010.4140.5303 DIGITAL WEST NETWORKS INC139 01/07/2022 292579 372.59 ACCT#2901-1271650-01 METRO INTERNET 010.4140.5303 DIGITAL WEST NETWORKS INC140 01/07/2022 292580 4,815.00 DSA FEES FROM BUSINES LICENSE 010.0000.4050 DIVIS. OF THE STATE ARCHITECT141 01/07/2022 292580 (4,396.50) LESS 90% THAT CITY RETAINS 010.0000.2231 DIVIS. OF THE STATE ARCHITECT 142 01/07/2022 292581 150.00 GEO CELL INVEST-POST PER DIEM 010.4204.5501 PHILLIP DOLLMAN143 01/07/2022 292582 1,442.77 TRASH CAN LINERS, TP 010.4213.5604 FASTENAL COMPANY144 01/07/2022 292583 630.00 NEEDLE ARTS RUG 10/29-12/17 010.4424.5351 ELIZABETH FRYER145 01/07/2022 292584 34,120.00 OLOHAN ALLEY PRIVATE PROPERTY 350.5608.7001 GRANITE CONSTRUCTION CO146 01/07/2022 292585 165.24 01/22 AETNA RESOURCES -EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR

Page 10 of 350 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
147 01/07/2022 292585 $ 41.31 01/22 AETNA RESOURCES -EAP 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR148 01/07/2022 292586 341.21 OFFICE SUPPLIES-PW ADMIN 010.4307.5201 INDOFF, INC149 01/07/2022 292587 65.34 FUEL-PD-4620, 4621 010.4203.5608 JB DEWAR, INC150 01/07/2022 292587 28,170.43 7583 GALL 87 OCTANE GASOLINE 010.0000.1202 JB DEWAR, INC151 01/07/2022 292588 900.00 TRAINING TUITION-LAPD LEADERSHIP 010.4201.5501 LAPD REVOLVING TRAINING FUND152 01/07/2022 292589 18.52 HARDWARE 010.4305.5255 LAWSON PRODUCTS, INC153 01/07/2022 292590 691.60 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC154 01/07/2022 292590 691.60 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC155 01/07/2022 292591 850.00 LAPD LEADERSHIP PROGRAM-JAN-AP 010.4201.5501 MICHAEL MARTINEZ156 01/07/2022 292592 38.71 PW-44 SWITCH 612.4610.5601 MULLAHEY FORD157 01/07/2022 292593 8.21 MISC OFFICE SUPPLIES 010.4102.5201 OFFICE DEPOT158 01/07/2022 292594 91.00 MAINT AGREEMENT-COPIER 010.4204.5602 OFFICE1159 01/07/2022 292595 26.89 DELIVERY CHARGES 010.4201.5208 ON TRAC160 01/07/2022 292596 47,359.56 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO161 01/07/2022 292596 17,295.12 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO162 01/07/2022 292596 1,422.47 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO163 01/07/2022 292596 5,689.96 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO164 01/07/2022 292596 4,888.37 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO165 01/07/2022 292596 2,013.81 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO166 01/07/2022 292596 8,728.75 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO167 01/07/2022 292596 12.12 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO168 01/07/2022 292597 27.00 UNIFORM CLEANING-ADMIN 010.4201.5303 PARAMOUNT CLEANERS169 01/07/2022 292597 562.00 UNIFORM CLEANING-PATROL SVCS 010.4203.5303 PARAMOUNT CLEANERS170 01/07/2022 292597 62.25 UNIFORM CLEANING-SUPPORT SVCS 010.4204.5303 PARAMOUNT CLEANERS171 01/07/2022 292598 225.00 NETWORK SVC-ANTENNA RE-ALIGNMENT 010.4201.5403 PEAK WIFI LLC172 01/07/2022 292599 220.30 11/21 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP173 01/07/2022 292600 2,412.00 CASH FOR GRASS-2412 SQFT 226.4306.5554 RICHARD PORTESI174 01/07/2022 292601 48.17 SWEATSHIRT FOR J GARRITY 612.4610.5255 R & T EMBROIDERY, INC175 01/07/2022 292602 500.00 ADV TRAFFIC COLLISION-POST PER DIEM 010.4203.5501 TIMOTHY RAMIREZ176 01/07/2022 292603 15.00 REVERSE OSMOSIS RENTAL:11/21 010.4201.5303 RICHETTI COMPLETE WATER177 01/07/2022 292604 660.00 FLEET-TRANSPORT NEW ADMIN FLEET 010.4203.5608 RIVERA CAR HAULING178 01/07/2022 292604 660.00 FLEET-TRANSPORT NEW ADMIN FLEET 010.4203.5608 RIVERA CAR HAULING179 01/07/2022 292605 164.00 11/21 PARKING CITATION REVENUE 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER180 01/07/2022 292606 150.00 ADV SEARCH/SEIZURE INV.-POST PER DIEM 010.4204.5501 JEFFREY SMITH181 01/07/2022 292607 16.53 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS182 01/07/2022 292607 119.90 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS183 01/07/2022 292607 57.68 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS184 01/07/2022 292607 328.09 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS185 01/07/2022 292608 975.68 FLEET MAINT TOOLS 010.4203.5601 TCA TOOLS INC186 01/07/2022 292609 193.71 UNIFORMS-DONOVAN 010.4203.5272 TEMPLETON UNIFORMS187 01/07/2022 292609 661.23 UNIFORMS-CHAVEZ 010.4203.5272 TEMPLETON UNIFORMS188 01/07/2022 292610 881.22 PUBLIC RELATIONS AGPD FLAGS 010.4201.5504 THE FLAG FACTORY189 01/07/2022 292611 204.00 PUBLIC NOTICE-PLANNING COMMISSION 010.4130.5301 THE MCCLATCHY COMPANY LLC190 01/07/2022 292611 357.00 ORDINANCE SUMMARY SB1383 010.4002.5301 THE MCCLATCHY COMPANY LLC191 01/07/2022 292611 90.10 NOTICE TO BIDDERS 21 ST REPAIR 010.4002.5301 THE MCCLATCHY COMPANY LLC192 01/07/2022 292611 93.50 PROPOSED ORDINANCE SUMMARY SB1383 010.4002.5301 THE MCCLATCHY COMPANY LLC193 01/07/2022 292612 352.77 PD-4607 REPAIR 010.4203.5601 TOM'S AUTO SERVICE194 01/07/2022 292613 3,653.69 WATER AND WASTEWATER RATE STUDY UPDATE 640.4710.5303 TUCKFIELD & ASSOCIATES195 01/07/2022 292613 913.43 WATER AND WASTEWATER RATE STUDY UPDATE 612.4610.5303 TUCKFIELD & ASSOCIATES

Page 11 of 350 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
196 01/07/2022 292613 $ 1,211.30 WATER AND WASTEWATER RATE STUDY UPDATE 640.4710.5303 TUCKFIELD & ASSOCIATES197 01/07/2022 292613 302.83 WATER AND WASTEWATER RATE STUDY UPDATE 612.4610.5303 TUCKFIELD & ASSOCIATES198 01/07/2022 292614 84.53 COPY MACHINE MAINT 12/21 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA)199 01/07/2022 292615 3,000.00 POSTAGE BY PHONE 010.4145.5208 US POSTAL SERVICE200 01/07/2022 292616 304.08 ACCT#472480460-00002 CITY IPAD 010.4145.5403 VERIZON WIRELESS201 01/07/2022 292616 848.06 ACCT#208620661-00002 PD CELL PHONE 010.4201.5403 VERIZON WIRELESS 202 01/07/2022 292617 519.21 COPY MACH LEASE PYMT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL203 01/07/2022 292618 17,155.00 10/21 PROF LEGAL FEES-WATER RIGHTS 640.4710.5575 WHITE BRENNER LLP204 01/07/2022 292618 922.50 10/21 PROF LEGAL FEES-SM ADJ IMPLEMENTATION 640.4710.5575 WHITE BRENNER LLP205 01/07/2022 292618 1,870.40 11/21 PRF LEGAL FEES-WATER RIGHTS 640.4710.5575 WHITE BRENNER LLP206 01/07/2022 292619 53.14 (1) SAFETY RAIN JACKET 612.4610.5255 WINEMA INDUSTRIAL & 207 01/13/2022 292620 40.00 CA NOTARY EXAM 010.4002.5501 CA SECRETARY OF STATE208 01/14/2022 292621 1,037.69 FLEET-DRONE EQUIPMENT 010.4203.5601 AMAZON CAPITAL SERVICES209 01/14/2022 292621 8.18 PETCOCK FUEL SHUTOFF 010.4420.5603 AMAZON CAPITAL SERVICES210 01/14/2022 292621 150.12 (3) SAFETY RAIN JACKETS 220.4303.5255 AMAZON CAPITAL SERVICES211 01/14/2022 292621 59.84 (1) SAFETY RAIN JACKET 010.4420.5255 AMAZON CAPITAL SERVICES212 01/14/2022 292621 21.53 HONDA GENERATOR AIR FILTER 010.4420.5603 AMAZON CAPITAL SERVICES213 01/14/2022 292621 284.45 PW WATER FILTERS 010.4213.5604 AMAZON CAPITAL SERVICES214 01/14/2022 292621 161.61 SCHOOL YEAR SUPPLIES 010.4425.5255 AMAZON CAPITAL SERVICES215 01/14/2022 292621 213.30 COVID SUPPLIES 010.4919.5255 AMAZON CAPITAL SERVICES216 01/14/2022 292621 521.51 TURKEY TROT & B'FAST W/SANTA S 010.4424.5252 AMAZON CAPITAL SERVICES217 01/14/2022 292621 33.25 FEBREZE AIR FRESHENER 010.4213.5604 AMAZON CAPITAL SERVICES218 01/14/2022 292621 22.95 OFFICE SUPPLIES-PENS 010.4130.5201 AMAZON CAPITAL SERVICES219 01/14/2022 292621 16.15 PAPER TOWEL HOLDER FOR KITCHEN 010.4102.5201 AMAZON CAPITAL SERVICES220 01/14/2022 292621 234.86 PERF PAPER, SORTKWIK, LETTER OPENER 010.4102.5201 AMAZON CAPITAL SERVICES221 01/14/2022 292621 135.63 (8) SAFETY VESTS 220.4303.5255 AMAZON CAPITAL SERVICES222 01/14/2022 292621 30.55 (3) TYVEK SUITS 010.4420.5605 AMAZON CAPITAL SERVICES223 01/14/2022 292621 29.67 HAND WARMERS 010.4430.5605 AMAZON CAPITAL SERVICES224 01/14/2022 292621 95.09 (5) TP DISPENSERS 010.4213.5604 AMAZON CAPITAL SERVICES225 01/14/2022 292621 386.54 (6) CASES TORK TOWEL ROLLS 010.4213.5604 AMAZON CAPITAL SERVICES226 01/14/2022 292621 463.33 (2) CASES NITRIL GLOVES 220.4303.5613 AMAZON CAPITAL SERVICES227 01/14/2022 292621 418.03 (2) CASES NITRIL GLOVES 010.4420.5605 AMAZON CAPITAL SERVICES228 01/14/2022 292621 298.17 (6) CASES SCOTT PAPER TOWELS 010.4213.5604 AMAZON CAPITAL SERVICES229 01/14/2022 292621 59.37 (2) GERMX HAND SANITIZER 010.4213.5604 AMAZON CAPITAL SERVICES 230 01/14/2022 292621 96.96 NAVY JACKET 010.4213.5604 AMAZON CAPITAL SERVICES231 01/14/2022 292621 161.61 DEFIB PADS-PW 010.4213.5604 AMAZON CAPITAL SERVICES232 01/14/2022 292621 137.19 (12) PW HATS 220.4303.5255 AMAZON CAPITAL SERVICES 233 01/14/2022 292621 10.72 COFFEE MUG 010.4420.5255 AMAZON CAPITAL SERVICES234 01/14/2022 292621 91.46 (4) FLASHLIGHTS 010.4420.5605 AMAZON CAPITAL SERVICES 235 01/14/2022 292621 91.46 (8) PW HATS 010.4430.5255 AMAZON CAPITAL SERVICES236 01/14/2022 292621 44.07 FLASHLIGHT BATTERIES 010.4420.5605 AMAZON CAPITAL SERVICES237 01/14/2022 292621 344.12 (4) WYPALL TOWELS 010.4420.5605 AMAZON CAPITAL SERVICES238 01/14/2022 292621 57.44 (8) CASES COPY PAPER 612.4610.5201 AMAZON CAPITAL SERVICES239 01/14/2022 292621 57.44 (8) CASES COPY PAPER 220.4303.5201 AMAZON CAPITAL SERVICES240 01/14/2022 292621 57.44 (8) CASES COPY PAPER 010.4307.5201 AMAZON CAPITAL SERVICES241 01/14/2022 292621 29.04 PW-16 PORTABLE CHARGER 220.4303.5255 AMAZON CAPITAL SERVICES242 01/14/2022 292621 12.80 SOFTSOAP FOR PARKS SPRAYERS 010.4420.5605 AMAZON CAPITAL SERVICES243 01/14/2022 292622 72.07 HATS 010.4305.5143 ARAMARK UNIFORM SERVICES244 01/14/2022 292622 72.07 HATS 010.4213.5143 ARAMARK UNIFORM SERVICES

Page 12 of 350 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
245 01/14/2022 292622 $ 72.07 HATS 010.4420.5143 ARAMARK UNIFORM SERVICES246 01/14/2022 292622 72.07 HATS 612.4610.5143 ARAMARK UNIFORM SERVICES247 01/14/2022 292622 72.07 HATS 010.4430.5143 ARAMARK UNIFORM SERVICES248 01/14/2022 292622 72.07 HATS 220.4303.5143 ARAMARK UNIFORM SERVICES249 01/14/2022 292622 72.07 HATS 640.4712.5143 ARAMARK UNIFORM SERVICES250 01/14/2022 292623 210.00 12/21 VILLAGE WATERING 010.4420.5605 ARROYO GRANDE IN BLOOM INC251 01/14/2022 292624 717.56 PD FLEET STOCK BATTERIES 010.4203.5601 BATTERY SYSTEMS252 01/14/2022 292625 500.00 PROVIDE JANITORIAL SERVICES FOR AGPD 010.4201.5615 BRENDLER JANITORIAL SERVICE253 01/14/2022 292625 1,135.00 PROVIDE JANITORIAL SERVICES FOR CITY BLDGS 010.4213.5615 BRENDLER JANITORIAL SERVICE254 01/14/2022 292626 96.00 PEST CONTROL: WOMENS CLUB 010.4213.5303 BREZDEN PEST CONTROL, INC255 01/14/2022 292626 181.00 PEST CONTROL: PD 010.4213.5303 BREZDEN PEST CONTROL, INC256 01/14/2022 292627 301.00 10/21-12/21 DIESEL FUEL TAX RE 010.0000.1202 CA DEPT OF TAX & FEE ADMIN257 01/14/2022 292628 32.00 PRE-EMPLOYMNT FINGERPRINT LIVE 010.4204.5329 CA ST DEPT OF JUSTICE258 01/14/2022 292628 64.00 PD FINGERPRINT LIVESCAN IN/OUT 010.4204.5329 CA ST DEPT OF JUSTICE259 01/14/2022 292628 49.00 PRE-EMPLOYMNT FINGERPRINT/LIVESCAN 010.4002.5503 CA ST DEPT OF JUSTICE260 01/14/2022 292628 222.00 PRE-EMPLOYMNT FINGERPRINT/LIVESCAN 010.4425.5316 CA ST DEPT OF JUSTICE261 01/14/2022 292629 1,491.27 14.35 TON COLD MIX ASPHALT 220.4303.5613 CALPORTLAND CONSTRUCTION 262 01/14/2022 292630 444.00 01/22-06/22 ALARM MONITORING 010.4201.5303 CAME SECURITY ALARMS263 01/14/2022 292630 600.00 SVC CALL-PROP & EVID ROOM 010.4201.5604 CAME SECURITY ALARMS264 01/14/2022 292630 444.00 ACCT#Z1101063 01/22-06/22 ALAR 010.4213.5303 CAME SECURITY ALARMS265 01/14/2022 292630 294.00 ACCT#CSA140 01/22-06/22 ALARM 010.4213.5303 CAME SECURITY ALARMS266 01/14/2022 292630 204.00 ACCT#CSA288 01/22-06/22 ALARM 010.4213.5303 CAME SECURITY ALARMS267 01/14/2022 292630 534.00 ACCT#Z1101029 01/22-06/22 ALAR 010.4213.5303 CAME SECURITY ALARMS268 01/14/2022 292630 228.00 ACCT#CSA245 01/22-06/22 ALARM 010.4213.5303 CAME SECURITY ALARMS269 01/14/2022 292630 408.00 ACCT#CSA2015 01/22-06/22 ALARM 010.4213.5303 CAME SECURITY ALARMS270 01/14/2022 292631 23.39 PW-23 BULBS, AIR FRESHENER 010.4305.5601 CARQUEST AUTO PARTS271 01/14/2022 292632 51.11 ACCT#8245100960221923 PW TV 010.4307.5303 CHARTER COMMUNICATIONS272 01/14/2022 292633 455.00 ENGINEERING SUPPORT-ANTIMALWARE 010.4140.5303 CIO SOLUTIONS LP273 01/14/2022 292633 3,570.96 THREAT PREVENTION SUBSCRIPTION 010.4140.5303 CIO SOLUTIONS LP274 01/14/2022 292633 5,556.85 PALO ALTO PREMIUM SUPPORT-CITY 010.4140.5303 CIO SOLUTIONS LP275 01/14/2022 292633 5,356.44 SUBSCRIPTION ADV URL FILTER-CITY 010.4140.5303 CIO SOLUTIONS LP276 01/14/2022 292633 2,940.00 SUBSCRIPTION ADV URL FILTER-PD 010.4140.5303 CIO SOLUTIONS LP277 01/14/2022 292633 1,960.00 THREAT PREVENTION SUBSCRIPTION 010.4140.5303 CIO SOLUTIONS LP278 01/14/2022 292633 3,258.90 PALO ALTO PREMIUM SUPPORT-PD 010.4140.5303 CIO SOLUTIONS LP279 01/14/2022 292634 200.00 WASHING MACHINE REBATE 226.4306.5554 JEANNETTE COOK280 01/14/2022 292636 112.00 12/21 SR FITNESS 010.4424.5351 GAYLE CUDDY281 01/14/2022 292637 13,873.57 ADMIN/SUPPORT FLEET UPLIFTING 010.4201.5601 DANA SAFETY SUPPLY282 01/14/2022 292638 400.00 12/21 NETBILL MONTHLY MAINT 640.4710.5303 DATAPROSE LLC283 01/14/2022 292638 111.16 12/21 NETBILL CC TRANSACTIONS 612.4610.5555 DATAPROSE LLC284 01/14/2022 292638 444.64 12/21 NETBILL CC TRANSACTIONS 640.4710.5555 DATAPROSE LLC285 01/14/2022 292638 2,954.46 12/21 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC286 01/14/2022 292639 414.12 REIMBURSE FOR HOTEL-12/5-12/8 010.4203.5501 STEPHEN DOHERTY287 01/14/2022 292639 62.23 GAS-12/5-12/8 TRAINING 010.4203.5608 STEPHEN DOHERTY288 01/14/2022 292639 920.00 REIMBURSE TUITION & TECH FEE 010.4201.5502 STEPHEN DOHERTY289 01/14/2022 292640 2,261.37 PROVIDE DESIGN SERVICES OAK BAR/ECR STORM DRAIN 350.5795.7501 EIKHOF DESIGN GROUP290 01/14/2022 292640 1,673.63 PREPARE CALTRANS DAR & DSDD 350.5795.7501 EIKHOF DESIGN GROUP291 01/14/2022 292641 14,482.50 SUSTAINABLE COMMUNITIES GRANT 010.4301.5303 GHD INC292 01/14/2022 292641 3,418.75 HALCYON COMPLETE STREETS 010.4301.5303 GHD INC293 01/14/2022 292642 24.79 FUEL-OTS 010.4209.5501 CHAD GIESMANN

Page 13 of 350 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
294 01/14/2022 292643 $ 500.00 FY 21/22 SUBSCRIPTION-RECORDS 010.4002.5303 GLADWELL GOVERNMENTAL SVCS INC295 01/14/2022 292644 3,447.29 PREPARATION OF THE 2021 ANNUAL REPORT 640.4710.5303 GSI WATER SOLUTIONS296 01/14/2022 292645 86.08 PORTABLE TOILET RENTAL 12/12-01/09 220.4303.5552 HARVEY'S HONEY HUTS297 01/14/2022 292646 1,014.00 CASH FOR GRASS-1014 SQFT 226.4306.5554 JOSEPH IANNEO298 01/14/2022 292647 968.00 HP PRODESK 600 G6 211.4101.5330 ITSAVVY LLC299 01/14/2022 292647 75.02 SALES TAX 211.4101.5330 ITSAVVY LLC300 01/14/2022 292648 600.00 FY21/22 COMM BASED ANTI-LITTER 010.4301.5301 JPW COMMUNICATIONS LLC301 01/14/2022 292649 6.11 HEX CAP SCREW-1 BOX 010.4305.5255 LAWSON PRODUCTS, INC302 01/14/2022 292650 49.00 REFUND-BRIDGE CARD 010.0000.4605 SYLVIA LIVINGSTON303 01/14/2022 292651 3,919.67 ASSESSMENT-YRS 1993-2008, INST 010.4145.5141 LOCAL AGENCY WORKERS COMP.304 01/14/2022 292652 800.00 PRE-EMPLOYMT EXAM-CHAVEZ 010.4201.5315 LOMPOC VALLEY CARDIOVASCULAR 305 01/14/2022 292653 1,196.25 CONSULTANT SERVICE FOR MANAGEMENT 010.4120.5303 MANAGEMENT PARTNERS INC306 01/14/2022 292654 1,716.80 11/21 ZUMBA, BARRE 010.4424.5351 HEIDY MANGIARDI307 01/14/2022 292655 179.40 (3) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC 308 01/14/2022 292655 71.54 OUTDOOR TIMER, BATTERIES 010.4213.5604 MINER'S ACE HARDWARE, INC309 01/14/2022 292655 12.91 (2) SPRAY PAINT 010.4430.5605 MINER'S ACE HARDWARE, INC310 01/14/2022 292655 17.20 (4) KEYS 010.4420.5605 MINER'S ACE HARDWARE, INC311 01/14/2022 292655 38.76 (2) FAST SET CONCRETE, LEVEL 220.4303.5613 MINER'S ACE HARDWARE, INC312 01/14/2022 292655 17.22 LIFT STN#5 GASKET MATERIAL 612.4610.5610 MINER'S ACE HARDWARE, INC313 01/14/2022 292655 2.79 QUICK LINK CHAIN 010.4420.5605 MINER'S ACE HARDWARE, INC314 01/14/2022 292655 16.15 DAP PATCHING PLASTER 010.4213.5604 MINER'S ACE HARDWARE, INC315 01/14/2022 292655 220.84 (3) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC316 01/14/2022 292655 150.83 (2) SPACE HEATERS FOR OFFICES 010.4213.5604 MINER'S ACE HARDWARE, INC317 01/14/2022 292655 64.63 POWER DRUM AUGER 010.4420.5605 MINER'S ACE HARDWARE, INC318 01/14/2022 292655 17.23 ANGLE BROOM 010.4213.5604 MINER'S ACE HARDWARE, INC319 01/14/2022 292656 104.80 12/21 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON320 01/14/2022 292657 200.00 WASHING MACHINE REBATE 226.4306.5554 SARA NESPER321 01/14/2022 292658 131.58 BAR OIL, FUEL, CHAIN 220.4303.5273 NOBLE SAW, INC322 01/14/2022 292658 225.10 COMMERCIAL BLOWER 220.4303.5273 NOBLE SAW, INC323 01/14/2022 292658 187.44 FUEL, OIL, LINE GLOVES 220.4303.5273 NOBLE SAW, INC324 01/14/2022 292658 54.16 AIR FILTER 220.4303.5273 NOBLE SAW, INC325 01/14/2022 292658 1,360.45 CHAIN SAW 220.4303.5273 NOBLE SAW, INC326 01/14/2022 292658 46.20 FELT, AIR FILTERS 220.4303.5273 NOBLE SAW, INC327 01/14/2022 292658 212.60 COMMERCIAL BLOWER 220.4303.5273 NOBLE SAW, INC328 01/14/2022 292659 89.03 OFFICE SUPPLIES-PAPER 010.4102.5201 OFFICE DEPOT329 01/14/2022 292659 24.89 MISC OFFICE SUPPLIES 010.4102.5201 OFFICE DEPOT330 01/14/2022 292660 277.00 BLD PERMIT REFUND-820 GOLDEN HAWK 010.0000.4181 OROZCO ROOFING331 01/14/2022 292660 1.00 BLD PERMIT REFUND-820 GOLDEN HAWK 010.0000.2223 OROZCO ROOFING332 01/14/2022 292660 3.00 BLD PERMIT REFUND-820 GOLDEN HAWK 010.0000.2208 OROZCO ROOFING333 01/14/2022 292661 400.00 11/21 SOTO SPORTS COMPLEX GOPHERS 010.4420.5303 PACIFIC GOPHER CONTROL334 01/14/2022 292662 6,198.75 GE MOTOR-WELL#8 75HP 1800RPM 640.4712.5610 PERRY'S ELECTRIC MOTORS335 01/14/2022 292663 72.00 REIMBURSE-DRYCLEANING, ALTERATION 010.4203.5272 GREGORY PIERCE336 01/14/2022 292664 7,054.08 QUINCY SWINGING BRIDGE CONTRACT 350.5620.7501 QUINCY ENGINEERING INC337 01/14/2022 292664 24,732.69 Traffic Way Bridge Replacement 350.5679.7501 QUINCY ENGINEERING INC 338 01/14/2022 292664 (4,960.00) QUINCY SWINGING BRIDGE 350.5620.7301 QUINCY ENGINEERING INC 339 01/14/2022 292665 1,201.41 QUINCY SWINGING BRIDGE 219.4460.5304 RAINSCAPE340 01/14/2022 292665 484.37 TRAFFIC WAY BRIDGE REPLACEMENT 216.4460.5304 RAINSCAPE341 01/14/2022 292666 2,408.29 ANDERSEN MEMORIAL BENCH 010.0000.2204 RECWEST OUTDOOR PRODUCTS INC342 01/14/2022 292667 135.98 RAINBIRD IRRIGATION SUPPLIES 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC

Page 14 of 350 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2022
ATTACHMENT 1
343 01/14/2022 292667 $ 328.66 (4) HUNTER I-40 ROTORS 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC 344 01/14/2022 292667 210.25 (2) 2.5 GALL HERBICIDE 010.4420.5274 SITEONE LANDSCAPE SUPPLY LLC345 01/14/2022 292668 135.29 2022 DIESEL ENGINE PERMITS-AIR 220.4303.5603 SLO COUNTY AIR POLLUTION346 01/14/2022 292668 406.70 2022 DIESEL ENGINE PERMITS-AIR 640.4712.5603 SLO COUNTY AIR POLLUTION347 01/14/2022 292669 430.24 SAFETY VEST, (6) AQUAPHALT 220.4303.5613 STATEWIDE SAFETY & SIGNS INC 348 01/14/2022 292669 99.45 (6) ASPHALT COLD PATCH 220.4303.5613 STATEWIDE SAFETY & SIGNS INC 349 01/14/2022 292669 42.07 (3) ASPHALT COLD PATCH 220.4303.5613 STATEWIDE SAFETY & SIGNS INC350 01/14/2022 292669 (554.40) CREDIT RETURN-OTS FLAG STAND & 010.4209.5255 STATEWIDE SAFETY & SIGNS INC351 01/14/2022 292670 42.35 BUSINESS TV-300 E BRANCH 010.4145.5401 TIME WARNER CABLE352 01/14/2022 292671 16.87 SIGN-NO PKG STUDENT DROP OFF 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS353 01/14/2022 292671 785.25 ROADMAX PAINT-(2) WHITE, (2) Y 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS 354 01/14/2022 292671 806.69 (8) SQ POSTS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS 355 01/14/2022 292672 280.00 12/21 ART FOR KIDS 010.4424.5351 PEGGY VALKO356 01/14/2022 292673 68.60 ACCT#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS 357 01/14/2022 292674 2,643.46 FATS, OILS, & GREASE PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP358 01/14/2022 292674 741.80 WALLACE STORMWATER MGMT 010.4301.5303 WALLACE GROUP A CALIF CORP359 01/14/2022 292675 1,860.78 STAFF EXTENSION SERVICES 640.4710.5303 WATER SYSTEMS CONSULTING INC360 01/14/2022 292676 250.00 ASH ST WOMENS RESTROOM-CLEAR CLOG 010.4213.5303 WATERBOYS PLUMBING361 01/14/2022 292677 75.08 15 GALL ARBUTUS MARINA TREE 010.4420.5605 WEST COVINA NURSERIES362 01/14/2022 292677 (26.81) CREDIT ON ACCT 010.4420.5605 WEST COVINA NURSERIES 363 01/14/2022 292678 1,440.00 11/21 SIGNAL MAINT-12 INTERSECTIONS 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC364 01/14/2022 292678 60.00 OAK PARK & JAMES WAY 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC365 01/14/2022 292678 60.00 OAK PARK & EL CAMINO REAL 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC366 01/14/2022 292678 75.00 OAK PARK & W BRANCH 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC367 01/14/2022 292679 49,778.94 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE368 01/14/2022 292679 12,116.72 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE369 01/14/2022 292679 44,660.59 FEDERAL TAX WITHHOLDING 011.0000.2104 CITY OF ARROYO GRANDE370 01/14/2022 292680 17,384.16 STATE TAX WITHHOLDING 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT371 01/14/2022 292680 2,371.20 STATE SDI CONTRIBUTION 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT372 01/14/2022 292681 298.84 CHILD SUPPORT-PAYDATE 01/14/22 011.0000.2114 CA STATE DISBURSEMENT UNIT373 01/14/2022 292681 133.38 CHILD SUPPORT-PAYDATE 01/14/22 011.0000.2114 CA STATE DISBURSEMENT UNIT374 01/14/2022 292681 150.46 CHILD SUPPORT-PAYDATE 01/14/22 011.0000.2114 CA STATE DISBURSEMENT UNIT375 01/14/2022 292681 154.15 CHILD SUPPORT-PAYDATE 01/14/22 011.0000.2114 CA STATE DISBURSEMENT UNIT376 01/14/2022 292681 16.15 CHILD SUPPORT-PAYDATE 01/14/22 011.0000.2114 CA STATE DISBURSEMENT UNIT377 01/14/2022 292682 3,895.44 EE DEFERRED COMP % 011.0000.2117 ICMA RETIREMENT CORP378 01/14/2022 292682 11,032.48 EE DEFERRED COMP FLAT 011.0000.2117 ICMA RETIREMENT CORP379 01/14/2022 292682 866.66 ER DEFERRED COMP FLAT 011.0000.2117 ICMA RETIREMENT CORP380 01/14/2022 292682 275.00 EE ROTH CONTRIBUTION 011.0000.2117 ICMA RETIREMENT CORP381 01/14/2022 292683 967.57 EE PARS CONTRIBUTION PAYDATE 01/14/22 011.0000.2107 US BANK OF CALIFORNIA382 01/14/2022 292683 241.95 ER PARS CONTRIBUTION PAYDATE 01/14/22 011.0000.2107 US BANK OF CALIFORNIA $ 673,181.05

Page 15 of 350 ends

ATTACHMENT 2
.

General Fund 334,487.73 5101 Salaries Full time 131,847.07 Streets Fund 17,685.53 5101 Volunteer Employee Retirement - Sewer Fund 7,342.16 5102 Salaries Part-Time - PPT 4,391.27 Water Fund 20,286.77 5103 Salaries Part-Time - TPT 9,636.84 379,802.19 5105 Salaries OverTime 8,416.74
5106 Salaries Strike Team OT -
5107 Salaries Standby 1,446.05
5108 Holiday Pay 74,586.34
5109 Sick Pay 6,009.07
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 6,679.88 5113 Vacation Pay 11,115.77
Public Works - Maintenance 1,136.60 5114 Comp Pay 6,432.82 Public Works - Enterprise 600.26 5115 Annual Leave Pay 11,335.08 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 29,786.41 Children In Motion - 5122 Social Security 20,081.76
5123 PARS Retirement 241.95 8,416.74
5126 State Disability Ins. 1,016.12
5127 Deferred Compensation 741.66
5131 Health Insurance 48,590.94
5132 Dental Insurance 2,985.16
5133 Vision Insurance 787.06
5134 Life Insurance 356.31
5135 Long Term Disability 774.38
5137 Leave Payouts 7,202.75
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 35.64
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 997.50
379,802.19
OVERTIME BY DEPARTMENT:

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
12/24/2021 - 01/06/2022
1/14/2022

BY FUND BY ACCOUNT

Page 16 of 350 ends

Item 8.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: February 8, 2022
SUMMARY OF ACTION:

Presentation of the City’s investment deposits as of December 31, 2021.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected.

RECOMMENDATION:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of December 31, 2021, as required by Government Code Section 53646(b).

BACKGROUND:

The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:

1. Type of investment.

2. Financial institution (bank, savings and loan, broker, etc).

3. Date of maturity.

4. Principal amount.

5. Rate of interest.

6. Current market value for all securities having a maturity of more than 12 months.

7. Relationship of the monthly report to the annual statement of investment policy.

Page 17 of 350 ends

Item 8.b.

City Council
Consideration of Statement of Investment Deposits
February 8, 2022

Page 2 ends

ANALYSIS OF ISSUES:

This report represents the City’s investments as of December 31, 2021. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of December 31, 2021, the investment portfolio was in compliance with all State laws and the City’s investment policy.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Recommended Alternative - Approve staff’s recommendation to receive and file the attached report listing the investment deposits;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:

Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

DISADVANTAGES:

Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Portfolio Summary: December 31, 2021

Page 18 of 350 ends

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
December 31, 2021
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 9,087,279.97 9,087,279.97 $ 0.212% 40.592% Certificates of Deposit
Pacific Premier Bank 106,582.94 106,582.94 0.200% February 21, 2021 12 mos February 21, 2022 0.476%Texas Exchange Bank 248,000.00 248,000.00 1.000% March 25, 2020 24 mos March 25, 2022 1.108%CIT Bank NA 248,000.00 248,000.00 1.050% March 28, 2020 24 mos March 28, 2022 1.108%Firstbank Puerto Rico 249,000.00 249,000.00 1.700% October 25, 2019 30 mos April 25, 2022 1.112%Ally Bank 247,000.00 247,000.00 2.150% July 22, 2019 36 mos July 22, 2022 1.103%TIAA FSB Jacksonville 247,000.00 247,000.00 2.100% July 12, 2019 36 mos July 12, 2022 1.103% Sallie Mae Bank/Salt Lake 247,000.00 247,000.00 1.900% October 3, 2019 36 mos October 3, 2022 1.103%Eaglebank Bethesda Maryland 249,000.00 249,000.00 1.850% October 4, 2019 36 mos October 4, 2022 1.112%Goldman Sachs Bank USA 247,000.00 247,000.00 1.850% October 24, 2019 36 mos October 24, 2022 1.103%1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 1.112%Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 1.103%Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 1.112%BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 1.112%Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 1.103%Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 1.094%New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 1.112%UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 1.112%Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 1.108%Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 1.112%Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 1.108% Total Certificates of Deposit 4,817,582.94 4,817,582.94 21.520% Agency Bonds
Federal Farm Credit Bank 2,500,000.00 2,551,747.50 1.600% November 1, 2019 48 mos November 1, 2023 11.167%Federal Farm Credit Bank 1,999,314.00 1,975,226.00 0.350% December 4, 2020 42 mos May 16, 2024 8.931%Federal Farm Credit Bank 998,431.00 984,979.00 0.430% March 17, 2021 48 mos March 3, 2025 4.460%Federal Natl Mortgage Assn 1,000,000.00 975,385.00 0.500% October 20, 2020 60 mos October 20, 2025 4.467%Federal Home Loan Bank 999,500.00 975,600.00 0.800% March 17, 2021 60 mos March 10, 2026 4.465% Total Agency Bonds 7,462,937.50 7,497,245.00 33.490%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 979,609.00 1.100% December 6, 2021 53 mos May 31, 2026 4.399% Total Agency Bonds 979,609.00 984,728.00 4.399%
TOTAL INVESTMENTS $ 22,347,409.41 22,386,835.91 $ 100.000%

Page 19 of 350 ends

Item 8.c.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director SUBJECT: Consideration of a Resolution Approving the Updated CalPERS Required Salary Schedule for Fiscal Year 2021-22 Effective as of January 7, 2022, to Incorporate Changes Approved by the Five Cities Fire Authority Board of Directors
DATE: February 8, 2022
SUMMARY OF ACTION:

Adoption of the proposed Resolution will approve the updated CalPERS required Salary Schedule for Fiscal Year 2021-22, effective as of January 7, 2022, and consistent with salary adjustments approved by the Five Cities Fire Authority (FCFA) Board of Directors (Board).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no fiscal impact. All changes have been previously approved and incorporated into the FCFA’s Adopted Fiscal Year 2021-22 Operating Budget and into the City’s adopted Biennial Budget for Fiscal Years 2021-23.

RECOMMENDATION:

Adopt a Resolution approving the updated CalPERS required Salary Schedule for Fiscal Year 2021-22 Effective as of January 7, 2022.

BACKGROUND:

In April 2016, CalPERS conducted a standard agency audit of the City’s practices related to financial reporting for pension plans (Governmental Accounting Standards Board (“GASB”) Statement No. 67). As a result of that audit, CalPERS now requires that the City adopt a resolution re-approving any previously approved individual employee groups’ salary schedules into a single City-wide schedule, in a format approved by CalPERS.

The most current salary schedule was approved by the City Council on December 14, 2021, which incorporated increases to the hourly pay rate for certain part-time positions in compliance with the new minimum wage law in California. Additionally, the December 14, 2021 salary schedule reclassified the Neighborhood Services Technician position to Community Services Specialist to support the Community Development Department’s

Page 20 of 350 ends

Item 8.c.

City Council
Consideration of a Resolution Approving the Updated CalPERS Required Salary Schedule for Fiscal Year 2021-22 Effective as of January 7, 2022, to Incorporate Changes Approved by the Five Cities Fire Authority Board of Directors February 8, 2022

Page 2 ends

needs for recruitment and retention of qualified staff performing elevated job duties in this role.

Since that time, the FCFA Board approved salary adjustments for its staff for Fiscal Year 2021-22. Pursuant to the terms of the Joint Exercise of Powers Agreement that created the FCFA, all FCFA employees are employees of the City of Arroyo Grande. As a result, the City’s Salary Schedule must be amended to incorporate the salary adjustments approved by the FCFA Board.

ANALYSIS OF ISSUES:

The Government Code and California Code of Regulations require the City to maintain a single, duly-approved and adopted pay schedule that identifies the positions for every employee classification. The proposed Resolution adopts a revised salary schedule incorporating adjustments approved by the FCFA Board as follows:
 FCFA unrepresented Management employees: The pay schedule reflects the reclassification of the current Administrative Assistant/Clerk to the Board position to the title of Administrative Operations Manager/Clerk to the Board effective as of January 7, 2022 as approved by the FCFA Board on January 21, 2022 by Resolution 2022-01.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the proposed Resolution;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will ensure that the City is in compliance with the Government Code and California Code of Regulations and will provide one location for the public to see the City-wide schedule.

DISADVANTAGES:

No disadvantages are identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Page 21 of 350 ends

Item 8.c.

Page 3 ends

Attachments:

1. Proposed Resolution approving the updated CalPERS required Salary Schedule for Fiscal Year 2021-22, effective as of January 7, 2022

Page 22 of 350 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF ARROYO GRANDE APPROVING THE UPDATED

CITYWIDE COMBINED SALARY SCHEDULE
WHEREAS, the City Council of the City of Arroyo Grande (“City”) deems it in the best interest of the City and in order to ensure compliance with State law, that the Citywide Combined Salary Schedule reflects the adjustments recently approved by the Five Cities Fire Authority Board of Directors.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. The Citywide Combined Salary Schedule shown in Exhibit “A”, attached hereto and incorporated herein by this reference, is hereby adopted, to be effective as of January 7, 2022.

On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 8
th day of February, 2022.

Page 23 of 350 ends

RESOLUTION NO.

PAGE 2

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Page 24 of 350 ends

GROUP: SEIU
Position A B C D E
Office Assistant I Biweekly 1,476.79 1,550.63 1,628.16 1,709.57 1,795.05 Monthly 3,199.71 3,359.70 3,527.69 3,704.07 3,889.27
Annual 38,396.57 40,316.40 42,332.22 44,448.83 46,671.27 Accounting Clerk I Biweekly 1,513.71 1,589.40 1,668.87 1,752.31 1,839.93 Monthly 3,279.71 3,443.69 3,615.88 3,796.67 3,986.50
Annual 39,356.49 41,324.31 43,390.53 45,560.05 47,838.06 Maintenance Worker I Biweekly 1,590.34 1,669.86 1,753.35 1,841.02 1,933.07 Monthly 3,445.74 3,618.03 3,798.93 3,988.88 4,188.32
Annual 41,348.91 43,416.35 45,587.17 47,866.53 50,259.86 Office Assistant II Biweekly 1,630.10 1,711.61 1,797.19 1,887.05 1,981.40 Monthly 3,531.89 3,708.48 3,893.90 4,088.60 4,293.03
Annual 42,382.63 44,501.76 46,726.85 49,063.19 51,516.35 Accounting Clerk II Biweekly 1,755.44 1,843.21 1,935.37 2,032.14 2,133.75 Maintenance Worker II Monthly 3,803.45 3,993.63 4,193.31 4,402.97 4,623.12 Annual 45,641.46 47,923.53 50,319.71 52,835.69 55,477.48 Administrative Secretary Biweekly 1,937.68 2,034.56 2,136.29 2,243.10 2,355.26 Monthly 4,198.30 4,408.22 4,628.63 4,860.06 5,103.06
Annual 50,379.63 52,898.61 55,543.54 58,320.72 61,236.76 Senior Accounting Clerk Biweekly 1,986.12 2,085.43 2,189.70 2,299.18 2,414.14 Building Permit Tech. Monthly 4,303.26 4,518.42 4,744.34 4,981.56 5,230.64 Plan/Engineer Permit Tech Annual 51,639.12 54,221.08 56,932.13 59,778.74 62,767.67 Sports Facility Coord.

Recreation Coordinator
Maintenance Worker III
Water Services Worker Biweekly 2,086.67 2,191.00 2,300.55 2,415.58 2,536.36 Monthly 4,521.11 4,747.17 4,984.53 5,233.75 5,495.44
Annual 54,253.35 56,966.02 59,814.32 62,805.04 65,945.29 Fleet Maint. Coordinator Biweekly 2,192.30 2,301.92 2,417.02 2,537.87 2,664.76 Community Services Specialist Monthly 4,749.99 4,987.49 5,236.87 5,498.71 5,773.65 Annual 56,999.93 59,849.92 62,842.42 65,984.54 69,283.77 Public Works Lead Worker Biweekly 2,247.11 2,359.47 2,477.44 2,601.31 2,731.38 Parks Lead Worker Monthly 4,868.74 5,112.18 5,367.79 5,636.18 5,917.99 Annual 58,424.93 61,346.17 64,413.48 67,634.15 71,015.86

CITY OF ARROYO GRANDE

COMBINED SALARY SCHEDULE
EFFECTIVE 01/07/2022

EXHIBIT A

Page 25 of 350 ends

CITY OF ARROYO GRANDE

COMBINED SALARY SCHEDULE
EFFECTIVE 01/07/2022
Position A B C D E
GIS Technician Biweekly 2,419.89 2,540.89 2,667.93 2,801.33 2,941.40 Monthly 5,243.10 5,505.26 5,780.52 6,069.55 6,373.03
Annual 62,917.25 66,063.12 69,366.27 72,834.59 76,476.32 Recreation Supervisor Biweekly 2,480.39 2,604.41 2,734.63 2,871.36 3,014.93 Streets Maintenance Supervisor Monthly 5,374.18 5,642.89 5,925.04 6,221.29 6,532.35 Parks, Tree & Landscape Supervisor Annual 64,490.19 67,714.70 71,100.43 74,655.45 78,388.22 Utilities/Water & Sewer System Supervisor
Soto Sports Complex Maint. & Coord. Supervisor
Citywide Fleet Coordinator Biweekly 2,542.40 2,669.52 2,803.00 2,943.15 3,090.30 Monthly 5,508.54 5,783.96 6,073.16 6,376.82 6,695.66
Annual 66,102.44 69,407.56 72,877.94 76,521.84 80,347.93 IT Specialist Biweekly 2,671.11 2,804.67 2,944.90 3,092.14 3,246.75 Assistant Engineer Monthly 5,787.41 6,076.78 6,380.62 6,699.65 7,034.63 Engineering Inspector Annual 69,448.88 72,921.32 76,567.39 80,395.76 84,415.54 Program Analyst
Associate Engineer Biweekly 3,022.12 3,173.22 3,331.88 3,498.48 3,673.40 Monthly 6,547.92 6,875.32 7,219.08 7,580.03 7,959.04
Annual 78,575.03 82,503.78 86,628.97 90,960.42 95,508.44 Senior Engineer Biweekly 3,254.49 3,417.21 3,588.07 3,767.48 3,955.85 Monthly 7,051.39 7,403.96 7,774.16 8,162.87 8,571.01
Annual 84,616.71 88,847.55 93,289.93 97,954.42 102,852.14

Page 26 of 350 ends

CITY OF ARROYO GRANDE

COMBINED SALARY SCHEDULE
EFFECTIVE 01/07/2022
GROUP: POA
Position A B C D E
Police Officer Biweekly 2,727.80 2,864.18 3,007.39 3,157.76 3,315.65 Monthly 5,910.22 6,205.73 6,516.02 6,841.82 7,183.91
Annual 70,922.67 74,468.81 78,192.25 82,101.86 86,206.95 Sr. Police Officer Biweekly 3,012.18 3,162.79 3,320.93 3,486.98 3,661.33 Monthly 6,526.40 6,852.72 7,195.35 7,555.12 7,932.88
Annual 78,316.77 82,232.61 86,344.24 90,661.45 95,194.52 Police Sergeant Biweekly 3,491.23 3,665.79 3,849.08 4,041.54 4,243.62 Monthly 7,564.34 7,942.56 8,339.68 8,756.67 9,194.50
Annual 90,772.06 95,310.66 100,076.20 105,080.01 110,334.01 Records Clerk Biweekly 1,900.99 1,996.04 2,095.84 2,200.63 2,310.67 Monthly 4,118.81 4,324.75 4,540.99 4,768.04 5,006.44
Annual 49,425.76 51,897.05 54,491.90 57,216.50 60,077.32 Records/Property Evidence Tech. Biweekly 2,100.21 2,205.23 2,315.49 2,431.26 2,552.82 Monthly 4,550.47 4,777.99 5,016.89 5,267.73 5,531.12
Annual 54,605.58 57,335.86 60,202.65 63,212.79 66,373.43 Police Trainee Biweekly 2,375.99 2,494.78 2,619.52 2,750.50 2,888.02 Monthly 5,147.97 5,405.37 5,675.63 5,959.42 6,257.39
Annual 61,775.61 64,864.39 68,107.61 71,512.99 75,088.64

Page 27 of 350 ends

CITY OF ARROYO GRANDE

COMBINED SALARY SCHEDULE
EFFECTIVE 01/07/2022
GROUP: FCFA IAFF
Position A B C D E
Fire Fighter Biweekly 2,252 2,365 2,483 2,607 2,738
Monthly 4,880 5,124 5,380 5,649 5,932
Annual 58,560 61,488 64,562 67,791 71,180
Fire Engineer Biweekly 2,612 2,742 2,880 3,024 3,175
Monthly 5,659 5,942 6,239 6,551 6,879
Annual 67,908 71,303 74,869 78,612 82,543
Fire Captain Biweekly 3,105 3,260 3,423 3,594 3,774
Monthly 6,727 7,063 7,417 7,787 8,177
Annual 80,724 84,760 88,998 93,448 98,121
GROUP: FCFA MANAGEMENT
Position LOW MID HIGH
Administrative Operations Manager/ Biweekly 3,162 3,504 3,845 Clerk to the Board Monthly 6,851 7,591 8,331
Annual 82,212 91,092 99,972
Battalion Chief Biweekly 4,679 5,184 5,688
Monthly 10,138 11,232 12,325
Annual 121,659 134,780 147,900
Fire Chief Biweekly 5,428 6,014 6,600
Monthly 11,761 13,031 14,301
Annual 141,126 156,366 171,606

Page 28 of 350 ends

CITY OF ARROYO GRANDE

COMBINED SALARY SCHEDULE
EFFECTIVE 01/07/2022
GROUP: MANAGEMENT
Position LOW MID HIGH
Office Assistant I Biweekly 1,507.38 1,670.08 1,670.08
Monthly 3,266.00 3,618.50 3,618.50
Annual 39,192.00 43,422.00 43,422.00
Office Assistant II Biweekly 1,663.38 1,843.62 2,023.85 Monthly 3,604.00 3,994.50 4,385.00
Annual 43,248.00 47,934.00 52,620.00
Administrative Secretary Biweekly 1,929.69 2,137.62 2,345.54 Monthly 4,181.00 4,631.50 5,082.00
Annual 50,172.00 55,578.00 60,984.00
Executive Secretary Biweekly 2,183.08 2,419.15 2,655.23 Monthly 4,730.00 5,241.50 5,753.00
Annual 56,760.00 62,898.00 69,036.00
Assistant Planner Biweekly 2,410.15 2,670.46 2,930.77
Monthly 5,222.00 5,786.00 6,350.00
Annual 62,664.00 69,432.00 76,200.00
Associate Planner Biweekly 2,659.85 2,947.38 3,234.92
Deputy City Clerk/ Monthly 5,763.00 6,386.00 7,009.00
Communications Coordinator Annual 69,156.00 76,632.00 84,108.00 Planning Manager Biweekly 3,162.00 3,503.54 3,845.08
Accounting Manager Monthly 6,851.00 7,591.00 8,331.00
Annual 82,212.00 91,092.00 99,972.00
Public Works Manager Biweekly 3,406.15 3,773.31 4,140.46 Utilities Manager Monthly 7,380.00 8,175.50 8,971.00
Annual 88,560.00 98,106.00 107,652.00
Information Technology Mgr Biweekly 3,489.69 3,866.31 4,242.92 Monthly 7,561.00 8,377.00 9,193.00
Annual 90,732.00 100,524.00 110,316.00

Page 29 of 350 ends

CITY OF ARROYO GRANDE

COMBINED SALARY SCHEDULE
EFFECTIVE 01/07/2022
Position LOW MID HIGH
Capital Improvement Projects Biweekly 3,577.38 3,963.46 4,349.54 Manager Monthly 7,751.00 8,587.50 9,424.00
Annual 93,012.00 103,050.00 113,088.00
Human Resources Officer Biweekly 3,667.38 4,062.92 4,458.46 Dir of Legis and Info Services Monthly 7,946.00 8,803.00 9,660.00 Dir of Recreation Services Annual 95,352.00 105,636.00 115,920.00 Building Official Biweekly 3,758.31 4,164.46 4,570.62
Monthly 8,143.00 9,023.00 9,903.00
Annual 97,716.00 108,276.00 118,836.00
Police Commander Biweekly 4,274.31 4,735.62 5,196.92
Monthly 9,261.00 10,260.50 11,260.00
Annual 111,132.00 123,126.00 135,120.00
City Engineer Biweekly 4,578.46 5,073.69 5,568.92
Monthly 9,920.00 10,993.00 12,066.00
Annual 119,040.00 131,916.00 144,792.00
Director of Public Works Biweekly 5,053.85 5,599.62 6,145.38 Dir of Administrative Services Monthly 10,950.00 12,132.50 13,315.00 Dir of Community Develop Annual 131,400.00 145,590.00 159,780.00 Police Chief Biweekly 5,469.69 6,060.46 6,651.23
Monthly 11,851.00 13,131.00 14,411.00
Annual 142,212.00 157,572.00 172,932.00
Assistant City Manager/Public Biweekly 6,090.46 6,747.46 7,404.46 Works Director Monthly 13,196.00 14,619.50 16,043.00
Annual 158,352.00 175,434.00 192,516.00
City Manager Biweekly 7,561.38
Monthly 16,383.00
Annual 196,596.00

Page 30 of 350 ends

CITY OF ARROYO GRANDE

COMBINED SALARY SCHEDULE
EFFECTIVE 01/07/2022
GROUP: PART-TIME POSITIONS
POLICE DEPARTMENT Step A Step B Step C Step D
Administrative Intern (Cadet) $15.75 $16.54 $17.37 $18.24 Records Clerk $20.20 $21.21 $22.27 $23.39
Fleet & Equipment Technician $24.41 $25.63 $26.91 $28.25 Neighborhood Services Technician $21.78 $22.87 $24.01 $25.21 Training Technician $24.41 $25.63 $26.91 $28.25
Police Reserve Officer Trainee $23.29 $24.45 $25.67 $26.96 Police Reserve Officer $26.74 $28.08 $29.49 $30.96
Designated Level I Reserve Officer $33.43 $35.10 $36.86 $38.70

RECREATION SERVICES DEPARTMENT
AM/PM Assistant I $15.00 $15.21 $15.98 $16.77
AM/PM Assistant II $15.94 $16.74 $17.57 $18.45
AM/PM Assistant Teacher $17.53 $18.41 $19.33 $20.30
AM/PM Teacher $19.28 $20.25 $21.26 $22.32
Pre School Teacher $19.28 $20.25 $21.26 $22.32
Facility Attendant $15.00 $15.21 $15.98 $16.77
Senior Facility Attendant $15.94 $16.74 $17.57 $18.45
Sports Facility Attendant $15.00 $15.21 $15.98 $16.77
Volunteer and Program Coordinator $24.62 $25.85 $27.15 $28.50

MISCELLANEOUS
Administrative Intern $15.75 $16.54 $17.37 $18.24
Office Assistant I $16.42 $17.24 $18.10 $19.00
Office Assistant II $19.19 $20.15 $21.16 $22.21
Sr. Office Assistant $20.20 $21.21 $22.27 $23.39
Administrative Secretary $23.08 $24.23 $25.45 $26.72
Executive Secretary $27.29 $28.66 $30.09 $31.60
Building Permit Technician $24.77 $26.01 $27.31 $28.67
Assistant Engineer $30.23 $31.74 $33.33 $35.00
Associate Engineer $33.25 $34.92 $36.66 $38.50
Planning Technician $24.77 $26.01 $27.31 $28.67
Assistant Planner $28.82 $30.27 $31.78 $33.37
Associate Planner $31.18 $32.74 $34.38 $36.10
Custodian $16.75 $17.58 $18.46 $19.39
Maintenance Worker $16.75 $17.58 $18.46 $19.39
Student Intern (seasonal) $15.00

FIVE CITIES FIRE AUTHORITY
Office Assistant II $18.17 $18.71 $20.02 $21.03
Reserve Firefighter $15.00 $16.00 $17.00

HOURLY RATE

Page 31 of 350 ends

Item 8.d.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic DATE: February 8, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.

RECOMMENDATION:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.

ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local

Page 32 of 350 ends

Item 8.d.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic February 8, 2022

Page 2 ends

emergency related to the coronavirus (COVID-19) pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C). Given the ongoing state of emergency proclaimed by the Governor, the ongoing public health orders issued by the State and local public health officers, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring the need to continue the declared local emergency; or

2. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

Not required.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachment:

1. Proposed Resolution

Page 33 of 350 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, and January 25, 2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California; the San Luis Obispo County Emergency Services Director has proclaimed a local emergency; and the San Luis Obispo County Public Health Director has declared a public health emergency related to the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.

Page 34 of 350 ends

RESOLUTION NO.

PAGE 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. All recitals set forth above, are true, correct and incorporated herein.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020; the County Emergency Services Director’s Proclamation of Local Emergency and the County Public Health Director’s Declaration of a Public Health Emergency on March 13, 2020; and the City Director of Emergency Services’ Proclamation of Local Emergency on March 17, 2020; and related orders and directives.

On motion of Council Member _______________________, seconded by Council Member _______________________, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 8
th day of February, 2022.

Page 35 of 350 ends

RESOLUTION NO.

PAGE 3
______________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
______________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

Page 36 of 350 ends

1 Item 8.e.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
January 25, 2022, 6:00 p.m.

Zoom Virtual Meeting
Webinar ID: 832 5584 8846
ByTelephone: 1-669-900-6833; 1-346-248-7799
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member
Storton, Council Member Paulding
Council Members Absent: Brian Pedrotti, Patrick Holub
Staff Present: City Clerk Jessica Matson, City Attorney Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.

Brown Act, this meeting was held by teleconference.
_____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Mayor Ray Russom led the flag salute.

5. AGENDA REVIEW

5.a Closed Session Announcements
None.

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2 Item 8.e.

5.b Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 and highlighted the recent COVID-19 County press release regarding case numbers.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b City Manager Communications
City Manager McDonald discussed upcoming items for Council consideration, and highlighted a new app designed by CalPoly in collaboration with San Luis Obispo County to help prevent opioid overdose deaths.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.c Honorary Proclamation Declaring February 2022 Black History Month Mayor Ray Russom read the Honorary Proclamation Declaring February 2022 as Black History Month. Courtney Haile, RACE Matters, accepted the proclamation.

Mayor Ray Russom invited public comment. Speaking from the public was Preston Allen. No further public comments were received.

No action was taken on this item.

7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. No public comments were received.

8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.

City Manager McDonald acknowledged the Supplemental Staff Report for Item 8.h. and highlighted the revised recommended action.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Council Member Paulding
Seconded by Council Member Barneich
Approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action.

Page 38 of 350 ends

3 Item 8.e.

AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Storton, and Council Member Paulding
Passed (5 to 0)

8.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of December 16 through December 31, 2021.

8.b Consideration of Approval of Annual Adjustment of Development Impact Fees Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ADJUSTING DEVELOPMENT IMPACT FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX".

8.c Consideration of Adjustment of Sewer Connection Fees Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX".

8.d Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC".

8.e Consideration of a Resolution Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies of the City of Arroyo Grande Pursuant to Government Code Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE AUTHORIZING THE CONTINUANCE OF REMOTE TELECONFERENCE

MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF ARROYO GRANDE PURSUANT GOVERNMENT CODE SECTION 54953(e)".

8.f Consideration of Approval of Minutes
Approved the minutes of the Special and Regular City Council Meetings of January 11, 2022, as submitted.

8.g Consideration of Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the Storm Drain System at 251 East Grand Avenue Project, PW 2021-12
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER EMERGENCY CONTRACTS TO REPAIR THE STORM DRAIN SYSTEM AT 251 EAST GRAND AVENUE".

8.i Calendar Year 2021 Water Supply and Demand Update

Page 39 of 350 ends

4 Item 8.e.

Received and filed the Calendar Year 2021 Water Supply and Demand Report.

8. h. Consideration of a Resolution Authorizing the Public Works Director to Submit an Application for the CalRecycle/SB 1383 Local Assistance Grant Program 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE AUTHORIZING SUBMITTAL OF APPLICATION FOR FUNDING FROM THE CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM"; and 2) Authorized the City Manager to execute a grant agreement with the IWMA, subject to the review and approval of the City Attorney, enabling the City to obtain from the IWMA its non-competitive share of Grant Program funds currently estimated at $24,046 for projects authorized under the Grant Program.

9. PUBLIC HEARINGS

9.a Appeal Case 21-006; Appeal of Planning Commission Approval of Minor Use Permit-Plot Plan Review 21-033 for the Establishment of a Vacation Rental; Location; 263 Spruce St, Unit D; Appellant – Sharon Valienzi
Community Development Director Pedrotti introduced the item and Patrick Holub, Assistant Planner, provided a presentation. Staff responded to questions from Council.

Sharon Valienzi, Appellant, addressed the Council and responded to questions.

Ken Steitz, Applicant, and Dirk Poeschel, addressed the Council and responded to questions.

Mayor Ray Russom opened the public hearing. Speaking from the public were Alex Hughson, Laura, Paul Erb, and Jason Motter. Upon hearing no further public comments, Mayor Ray Russom closed the public hearing.

Council comments ensued regarding driveway/garage parking, and a possible three month trial period.

City Attorney Carmel read into the record additional conditions of approval to be included in Exhibit A of the Resolution as follows:

16. Guests leasing the vacation rental will be required to use the interior of the garage as parking.

17. Parking of vehicles in the driveway other than in the designated guest parking space is prohibited. The applicant shall place signage in two (2) conspicuous places on the property with that wording.

18. Conditions 16 and 17 referenced above, will be incorporated in any applicable lease agreement and house rules and on the listing of the vacation rental for the short-term vacation rental.

Mayor Ray Russom moved to deny Appeal Case No. 21-006 and approve Plot Plan Review 21- 033. Council Member Barneich seconded the motion adding conditions to include "quiet time" in the listing and signage posted inside the house with specific times identified, and requiring

Page 40 of 350 ends

5 Item 8.e.
wording to reflect that the deposit may be at risk if rules are not followed. Mayor Ray Russom stated that she is not willing to amend her motion.

Council Member Barneich withdrew her second.

Council Member Storton seconded Mayor Ray Russom's original motion.

Moved by Mayor Ray Russom
Seconded by Council Member Storton
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING APPEAL CASE NO. 21-006 AND APPROVING PLOT PLAN REVIEW CASE NO. 21-033; LOCATED AT 263-D SPRUCE STREET; APPLIED FOR BY KEN STEITZ; APPEALED BY SHARON VALIENZI," with the addition of Special Condition No.'s 16, 17, and 18 to Exhibit A of the Resolution.

AYES (3): Mayor Ray Russom, Council Member Storton, and Council Member Paulding NOES (2): Mayor Pro Tem George, and Council Member Barneich Passed (3 to 2)

10. OLD BUSINESS

10.a Consideration of Approval of a Cost Sharing Agreement with the Cities of Grover Beach and Pismo Beach for the CCB Project and Resolution Authorizing an Application to the State Water Resources Control Board for a State Revolving Fund Loan for the Project Mayor Ray Russom called for a brief break at 9:04 p.m. The Council reconvened at 9:15 p.m.

City Manager McDonald presented the staff report and recommended that the Council: 1) Consider and authorize the City Manager to execute a Cost Sharing Agreement for the Central Coast Blue project; and 2) Consider and approve the proposed Resolution authorizing the City Manager to apply for financial assistance from CWSRF administered by the State Water Board for the City’s share of anticipated construction costs for the Project. Staff responded to questions from Council.

Mayor Ray Russom invited public comment. Speaking from the public was Manley McNinch. No further public comments were received.

Council Member Paulding suggested that the agreement include a provision that was in the CCB project framework stating: "at least one public meeting will be held prior to procurement to discuss methods for implementing local hire provisions including discussions of various agreements".

Council discussion ensued.

Moved by Council Member Storton
Seconded by Council Member Barneich
Approve and authorize the City Manager to execute a Cost Sharing Agreement for the Central Coast Blue project.

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6 Item 8.e.

AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Storton, and Council Member Paulding
Passed (5 to 0)
Moved by Council Member Storton
Seconded by Council Member Barneich
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE AUTHORIZING THE APPLICATION FOR FINANCIAL ASSISTANCE

FROM THE STATE WATER RESOURCES CONTROL BOARD FOR CLEAN WATER STATE

REVOLVING FUND ASSISTANCE FOR THE CENTRAL COAST BLUE PROJECT AND DESIGNATING THE CITY’S AUTHORIZED REPRESENTATIVE".

AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Storton, and Council Member Paulding
Passed (5 to 0)

11. NEW BUSINESS

11.a Consideration of Project Update and Approval of the Local Road Safety Plan (LRSP) Community Development Director Pedrotti introduced the item and Kathryn Kleinschmidt, GHD, provided a presentation on the LRSP process and guiding principles. Staff responded to questions from Council.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Council Member Paulding
Seconded by Mayor Pro Tem George
Receive the project update and adopt a Resolution entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE LOCAL ROADS SAFETY PLAN (LRSP)."
AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Storton, and Council Member Paulding
Passed (5 to 0)

12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

12.a MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. Central Coast Community Energy (CCCE)

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7 Item 8.e.

3. City Selection Committee

4. South San Luis Obispo Sanitation District

5. Tourism Business Improvement District Board

6. Other

12.b MAYOR PRO TEM GEORGE:

1. Community Action Partnership SLO County

2. County Water Resource Advisory Committee

3. Visit SLO CAL Advisory Board

4. Other

12.c COUNCIL MEMBER BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other
At 10:52 p.m., Mayor Ray Russom stated that pursuant to Council policy, the Council must vote unanimously to continue the meeting past 11:00 p.m.

Moved by Mayor Ray Russom
Seconded by Council Member Storton
It was moved to continue the meeting to 11:06 p.m.

AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Storton, and Council Member Paulding
Passed (5 to 0)

12.d COUNCIL MEMBER STORTON:

1. Brisco/Halcyon Interchange Subcommittee

2. Five Cities Fire Authority (FCFA)

3. Governmental Affairs Committee

4. Integrated Waste Management Authority Board (IWMA)

5. Other

12.e COUNCIL MEMBER PAULDING:

1. Air Pollution Control District

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8 Item 8.e.

2. Brisco/Halcyon Interchange Subcommittee

3. SLOCOG/RTA

4. REACH SLO Advisory Commission

5. Other

13. COUNCIL COMMUNICATIONS
Council Member Storton requested staff help coordinate Council attendance at the Arroyo Grande Chamber Business meeting.

Mayor Ray Russom commented on the recent tragic passing of an Arroyo Grande teen and mentioned the GoFundMe campaign where donations can be made to help the family with funeral expenses.

14. CLOSED SESSION
None.

15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 11:06 p.m. in honor of Tyler Marie.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk

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Item 8.f.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consideration of a Resolution Determining to Continue Work Under Emergency Contracts and an Amendment to the FY 2021-22 CIP Budget Transferring $115,800 from ARPA funds for the Storm Drain System at 251 E Grand Ave, PW 2021-12
DATE: February 8, 2022
SUMMARY OF ACTION:

Adoption of a Resolution by the required four-fifths vote and approval of an amendment to the Fiscal Year 2021-22 Capital Improvement Program (CIP) budget transferring $115,800 from American Rescue Plan Act (ARPA) Funding will allow for the continuance of emergency repairs to the storm drain system at 251 East Grand Avenue.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The FY 2021-22 Capital Improvement Program (CIP) budget includes $410,000 of ARPA funds for emergency repair of the Storm Drain System at 251 East Grand Avenue Project.

It is estimated than an additional appropriation of $115,800 from ARPA Funds is needed to fully fund the project due to unanticipated concrete obstructions encountered during the underground/boring phase of the project. Staff time has been and will continue to be necessary to coordinate construction activities with the property owners, consultant engineer, and contractors.

RECOMMENDATION:

BACKGROUND:

Public Contract Code (PCC) Section 22050 allows a public agency, in the case of an emergency, to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and

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Item 8.f.

City Council
Consideration of a Resolution Determining to Continue Work Under Emergency Contracts and an Amendment to the FY 2021-22 CIP Budget Transferring $115,800 from ARPA funds for the Storm Drain System at 251 E Grand Ave, PW 2021-12 February 8, 2022

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supplies for those purposes without going through a formal bid process. On November 9, 2021, the Council adopted Resolution No. 5124 declaring an emergency and authorizing the immediate expenditure of funds to repair the storm drain system located at 251 East Grand Avenue, which had failed following a storm that occurred in October 2021. The urgency for the repairs is to prevent storm water from entering the deteriorating corrugated metal pipe (CMP) which undermines the soil surrounding the CMP and causes voids under the pavement leading to surface depressions and eventually sink holes.

PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated, and if it is determined that there is a need to continue the action, authorize continuation of the emergency action by a four-fifths vote. On January 25, 2022, the Council adopted Resolution No. 5147 determining a need to continue work under emergency contracts to repair the storm drain system at 251 East Grand Avenue.

ANALYSIS OF ISSUES:

Since the January 25, 2022 City Council meeting, the status of the project, as of February 1, 2022, is as follows:
 The design engineer evaluated and provided direction regarding a second obstruction within the path of the boring;
 California Auger Boring completed the installation of the new 36” storm drain pipe which included critical additional work at the standby/extra work rate to move through two obstructions;
 CalPortland began removal of the bore pit trench boxes; and  Staff continued research regarding costs and timing of lining the new storm drain pipe.

As of February 1, 2022, the project costs are estimated as follows, including expended plus anticipated costs:

Plug and fill existing CMP storm drain $ 47,200
Installation of new storm drain pipe 336,300
Extra work due to new storm drain obstructions 102,600
Site restoration, fencing & barricade rental 15,600
Before/after testing of fuel lines 2,800
Consultant services – design, construction, testing 21,300 Total $ 525,800

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During boring operations, the contractor encountered two buried concrete obstructions at 9 feet under the grade level. Based on drawings obtained from the City’s files for the property, it was determined that the obstructions were part of the footings for the service station canopy that were constructed deeper than the design depth shown on the original construction plans and/or represented over-pour of concrete when the footings were constructed. Following consultation with a structural engineer, it was determined that boring could proceed through the excess material to allow the new storm drain pipe to remain within the existing storm drain easement and to salvage about 70 feet of the new storm drain pipe installed at that point. In order to complete this work, hand removal of the excess material over the course of eleven days was required, which was extremely labor intensive and performed at the standby/extra work rate contained in California Auger Boring’s contract.

The other option identified, but not pursued, was to move the alignment of the new storm drain pipe a few feet away from the footings. This would have required the execution of a new storm drain easement, abandonment of the new storm drain pipe installed to date, relocation of the bore pit, and the purchasing, remobilization and installation of all new storm drain pipe. Besides the potential costs, this option was the least desirable for several reasons, including difficulty in locating additional pipe due to supply chain shortages, the possibility of additional rain events occurring before the additional work could be completed, and the navigation and avoidance of the complex network of piping, fuel tanks, monitoring wells, and above and below ground structural components in the service station area.

With the failed CMP being filled, the potential for directed storm water flow into the failed CMP and surrounding voids no longer exists and storm water will now enter the new permanent storm drain pipe. However, prompt actions still required to complete the project and ensure protection of the new storm drain pipe include lining of the new pipe, construction of headwalls at the inlet and outlet, and site restoration. For these reasons, staff recommends continuing the emergency action.

As required by statute, staff will continue to bring a similar item to the Council on all subsequent regular meeting agendas until all emergency repairs have been completed and the emergency action is terminated by the Council. Staff will continue to work with the contractors and design engineer to complete the emergency repairs.

Budget Adjustment Request
Staff is recommending the additional funds for this project be funded by reallocating ARPA funds from two other stormwater projects. Currently all ARPA Fund have been allocated to COVID-related City expenditures, Infrastructure Projects, and Qualified ARPA Projects (non-infrastructure). Within the ARPA-funded Infrastructure Projects, six

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Item 8.f.

Page 4 ends

stormwater projects have been identified to date, including the $410,000 for the Storm Drain System at 251 East Grand Avenue Project. The Table below identifies the six Stormwater Projects that have been allocated ARPA funding:

Under applicable US Treasury Rules, the City must commit ARPA funds by way of contract/PO by December 31, 2024, and must spend its funding by December 31, 2026.

In light of these deadlines and the status of the at 251 East Grand Avenue Project, the recommendation is to reallocate a portion of the ARPA funds from the Stormwater Master Plan Update/Watershed Management Plan and the Corp Yard Stormwater Compliance Plan Implementation. The Stormwater Master Plan Update/Watershed Management Plan is currently budgeted to cost $172,500; this reallocation will reduce ARPA funding for the Plan by $55,800, bringing the updated allocation of ARPA funds to $116,700. The Corp Yard Stormwater Compliance Plan Implementation reallocation would remove all $60,000 of ARPA funding for this project. These projects are still needed and will be included in the Mid-Year Budget Financial Status Report with a recommended updated budget allocation from the City’s Local Sales Tax Fund. The updated proposed ARPA Stormwater Infrastructure Project allocation is reflected in the table below:

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendations;

2. Do not approve staff’s recommendations and direct staff to prepare a Resolution to terminate the need to continue work under emergency action; or

3. Direct staff to utilize Local Sales Tax Fund Balance to fund the completion of this Stormwater Infrastructure Projects
Corrugated Metal Pipe (CMP) Lining 500,000
Storm Drain System at 251 East Grand Avenue (Chevron Station) 410,000 Oak Park Boulevard/El Camino Real Storm Drain System 400,000 Trash Capture Devices 214,000
Stormwater Master Plan Update/Watershed Management Plan 172,500 Stormwater GIS Layer (incorporate into the Stormwater Master Plan Update) 50,000 Corp Yard Stormwater Compliance Plan Implementation 60,000 1,806,500
Stormwater Infrastructure Projects
Corrugated Metal Pipe (CMP) Lining 500,000
Storm Drain System at 251 East Grand Avenue (Chevron Station) 525,800 Oak Park Boulevard/El Camino Real Storm Drain System 400,000 Trash Capture Devices 214,000
Stormwater Master Plan Update/Watershed Management Plan 116,700 Stormwater GIS Layer (incorporate into the Stormwater Master Plan Update) 50,000 Corp Yard Stormwater Compliance Plan Implementation -
1,806,500

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project and approve the modified budget adjustment accordingly;

4. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution and approval of the budget amendment will allow for the continuance of emergency repairs to the storm drain system at 251 East Grand Avenue and will eliminate a serious threat to public health and safety and minimize disruptions to the Chevron station’s operations. Additionally, the budget adjustment of $115,800 from ARPA Funding will ensure that the City spends the ARPA allocation within the allotted timeframe.

DISADVANTAGES:

An appropriation of ARPA funds to this project will remove $115,800 in available funding for other potential projects.

ENVIRONMENTAL REVIEW:

This emergency project is exempt from the requirements of CEQA under Section 15269. (b). Emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety or welfare.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENT:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DETERMINING A NEED TO

CONTINUE WORK UNDER EMERGENCY CONTRACTS
TO REPAIR THE STORM DRAIN SYSTEM AT 251 EAST

GRAND AVENUE
WHEREAS, on November 9, 2021, pursuant to Public Contract Code (PCC) Sections 20168 and 22050, the City Council deemed it was in the public interest to immediately authorize the expenditure of City funds needed to safeguard the health, safety and welfare and to proceed immediately with emergency repairs of the storm drain system at 251 East Grand Avenue; and
WHEREAS, on November 9, 2021, the City Council deemed that the emergency repairs would not permit a delay resulting from a competitive solicitation for bids and that prompt action, including authorization to expend all funds required for such repairs without competitive bidding, was necessary to respond to the emergency; and WHEREAS, on November 9, 2021, the City Council adopted Resolution No. 5124 declaring an emergency and authorizing the immediate expenditure of funds to repair the storm drain system at 251 East Grand Avenue; and
WHEREAS, PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated; and
WHEREAS, on November 23, 2021, the City Council adopted Resolution No. 5130; on December 14, 2021, the City Council adopted Resolution No. 5137; on January 11, 2022, the City Council adopted Resolution No. 5140 and on January 25, 2022, the City Council adopted Resolution No. 5147 determining a need to continue work under emergency contracts to repair the storm drain system at 251 East Grand Avenue; and WHEREAS, if it is determined that there is a need to continue the action, PCC Section 22050 requires a four-fifths vote to authorize the continuation of the emergency action.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that the storm drain system emergency declared by the City Council on November 9, 2021, shall be deemed to continue.

BE IT FURTHER RESOLVED, that the storm drain system emergency shall be deemed to continue to exist until its termination is declared by the City Council.

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RESOLUTION NO.

PAGE 2
On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 8
th day of February, 2022.

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RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

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Item 9.a.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Patrick Holub, Assistant Planner
SUBJECT: Appeal Case 21-007; Appeal of Planning Commission Approval of Minor Use Permit- Plot Plan Review 21-029 for the Establishment of a Vacation Rental; Location: 1562 Strawberry Ave; Appellant: Stew and Francine Errico, Et. Al.

DATE: February 8, 2022
SUMMARY OF ACTION:

Adoption of the proposed Resolution (Attachment 1) would deny the appeal and approve the proposed vacation rental project in accordance with the approval granted by the Community Development Director on September 28, 2021, and upheld on appeal by the Planning Commission on December 7, 2021.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

In accordance with Chapter 3.24 of the Arroyo Grande Municipal Code (AGMC), vacation rentals are required to pay the City transient occupancy tax (TOT) in the amount of ten percent (10%) of the rent charged by the operator. To cover the costs of staff’s time to prepare the appeal hearing documents, the appellant paid a fee of $491 to appeal the Community Development Director’s decision to the Planning Commission and a fee of $1,163 to appeal the Planning Commission’s decision to the City Council.

RECOMMENDATION:

Adopt a Resolution denying Appeal Case No. 21-007 and approving Plot Plan Review 21-029.

BACKGROUND:

Vacation Rental Ordinance
On June 10, 2014, the City Council adopted Ordinance No. 663, establishing vacation rentals and homestays as permitted land uses in the City’s residential zoning districts, subject to the approval of a Minor Use Permit-Plot Plan Review (Attachment 2). During the development of Ordinance 663, both the Planning Commission and City Council considered potential issues associated with short term rentals, including noise, parking,

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Item 9.a.

City Council
Appeal Case 21-007; Appeal of Planning Commission Approval of Minor Use Permit- Plot Plan Review 21-029 for the Establishment of a Vacation Rental; Location: 1562 Strawberry Ave; Appellant: Stew and Francine Errico, Et. Al.

February 8, 2022

Page 2 ends

and other general problems that could be associated with vacation rentals. Ultimately, both bodies concluded that these concerns could be addressed by compliance with the performance standards and abiding by conditions of approval. For example, an applicant is required to provide a local contact to address noise and general disturbance issues that may arise from operation of a short term rental. Additionally, a 300-foot buffer between short term rentals on the same street is required to prevent the overconcentration of short term rentals in a neighborhood.

The Ordinance went into effect on July 10, 2014. Since that time, the City has permitted seventy-one (71) vacation rentals and forty-one (41) homestays, not including the subject application. In addition to this application, staff is currently processing applications for two (2) vacation rentals and one (1) homestay. Since the adoption of Ordinance No. 663, nine (9) permits that were approved by the Community Development Director for the establishment of a vacation rental have been appealed to the Planning Commission and one (1) of these approvals have been appealed to the City Council. All nine (9) of the appeals were denied by the Commission and the Community Development Director’s decision was upheld. Each of the previous appeals were denied due to the Planning Commission affirming the required findings for the Plot Plan Review. Similarly, the single appeal to City Council was also denied and the Community Development Director’s decision was upheld.

Plot Plan Review 21-033
The applicants for Minor Use Permit-Plot Plan Review 21-029 submitted their application on August 2, 2021, for the establishment of a vacation rental at 1562 Strawberry Avenue.

The subject property is a single family residence in the Berry Gardens neighborhood west of South Courtland Street and north of Blackberry Avenue. Additional materials necessary to provide a complete application were received by the City on September 12, 2021. After reviewing the materials provided, the Community Development Director approved Minor Use Permit-Plot Plan Review 21-029 on September 28, 2021 (Attachment 3). Notice of the Director’s approval was sent to forty-five (45) property owners within 300 feet of the subject property. The notice included the name and phone number of the applicant’s local contact person in accordance with Arroyo Grande Municipal Code Subsection

16.52.230.C.5, appeal information, and information about how to contact Community Development staff should there be questions about the project. The approval mailer also listed the name of a secondary emergency contact person.

Planning Commission Review
An appeal of the Community Development Director’s approval of the Minor Use PermitPlot Plan Review was filed on October 11, 2021. The appellants submitted additional documents outlining the grounds justifying their appeal on November 12, 2021. The Planning Commission heard the appeal at its meeting on December 7, 2021 (Attachment 4). Issues raised in the appeal included completeness of the application, impacts on

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February 8, 2022

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availability of parking and circulation, noticing procedures and the ability of the listed emergency contact to perform the required functions. After hearing comments from the applicant, appellants and members of the public, the Planning Commission voted to deny the appeal due to the determination that they were unable to make sufficient findings to uphold the appeal. The appellants submitted a timely appeal of the Planning Commission’s decision on December 20, 2021.

ANALYSIS OF ISSUES:

Vacation Rental Performance Standards
Arroyo Grande Municipal Code (AGMC) Section 16.52.230 sets forth performance standards and conditions required for the operation of vacation rentals within the City.

These performance standards and conditions are intended to ensure vacation rentals conform to the existing character of the neighborhood and do not create an adverse impact on adjacent properties. Applicable performance standards are included as conditions of approval to allow an upfront understanding by the applicant of what the City requires for the operation of the vacation rental. Conditions include items such as having a structure consistent with the neighborhood, meeting applicable Codes, maintaining a local contact person, and limiting the number of guests allowed to occupy the rental.

Basis of the Appeal
The subject appeal indicated concerns about (1) due process, (2) the application not meeting the required performance standards, and (3) the Planning Commission not addressing material errors raised in that appeal (Attachment 5).

1. Due Process
The appeal raised concerns with the notification of adjacent property owners as required per Arroyo Grande Municipal Code Subsection 16.16.080.C.6. Notice of the Community Development Director’s approval of the application was provided to property owners within a 300’ radius on September 28, 2021. It was later determined, following the Planning Commission hearing, that eleven (11) property owners within the required radius were not notified included in the original mailing list and did not receive notice of the Community Development Director’s approval. However, each of these eleven property owners, as well as all of the other property owners within the required 300’ radius, were notified of the Planning Commission hearing. Additionally, the notice of this hearing before the City Council was also mailed to all of the required property owners within 300 feet of the subject property, including the eleven properties missed with the original mailing.

Because the Community Development Director’s approval of the permit was eventually appealed to the Planning Commission, and because notices of the two hearings before the Planning Commission and the City Council have been provided properly, the City Attorney has advised that no property owner has been deprived of their rights in this case.

Government Code Section 65010(b) states:

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February 8, 2022

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No action, inaction, or recommendation by any public agency or its legislative body or any of its administrative agencies or officials on any matter subject to this title shall be held invalid or set aside by any court on the ground of the improper admission or rejection of evidence or by reason of any error, irregularity, informality, neglect, or omission (hereafter, error) as to any matter pertaining to petitions, applications, notices, findings, records, hearings, reports, recommendations, appeals, or any matters of procedure subject to this title, unless the court finds that the error was prejudicial and that the party complaining or appealing suffered substantial injury from that error and that a different result would have been probable if the error had not occurred. There shall be no presumption that error is prejudicial or that injury was done if the error is shown.

As the error in the original notice of the Community Development Director’s approval of the permit was not discovered until after the Planning Commission hearing, staff did not notify the Commission that the original notice had inadvertently excluded 11 properties.

However, because all of the property owners who should have been originally notified were subsequently noticed properly for the appeals to the Planning Commission and to the City Council, no property owners were deprived of their rights, no prejudicial errors occurred, and a different result was not probable if the error had not occurred. Therefore, staff does not recommend upholding this appeal issue.

2. Performance Standards
The appeal contends that the application does not meet the required performance standards, specifically in regards to the listed emergency contact persons. The application originally included an emergency contact person that was beyond the required 15-minute drive time from the rental property. The applicants later provided an emergency contact person that was within the required distance and that person’s contact information was provided as the property’s primary emergency contact in the notices mailed to nearby property owners. Because the applicants had already contracted with a vacation rental management company, the applicants requested that the original emergency contact person included in the application be provided as a secondary contact person. The appeal contends that this person would not otherwise qualify as the primary contact person, and, therefore, should not be allowed to be listed as a contact person for this rental. Staff believes that the presence of a second emergency contact person will only serve to benefit the neighborhood should any issues arise. Because the applicants have provided an emergency contact person who meets all of the necessary performance standards, staff does not recommend upholding this appeal issue. If the City Council denies the appeal and upholds approval of the vacation rental permit, notice of the approval listing the emergency contact persons will be mailed to all property owners within a 300’ radius of the property.

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3. Planning Commission Hearing
The appeal states that the Planning Commission did not address some of the errors that were raised during that hearing. These errors mentioned include the notification error with the original Community Development Director approval of the permit and that a secondary contact person should not have been provided due to the fact that the secondary emergency contact person does not reside within a fifteen (15) minute drive of the property. The appeal further states that the Planning Commission should have continued the item to a later date to allow these errors to be corrected.

During the hearing before the Planning Commission on December 7, 2021, the Commissioners in attendance had the opportunity to review the materials provided by City staff, the applicant and the appellants and concluded that sufficient materials were provided to make a determination on the appeal. Ultimately, the Planning Commission voted unanimously to deny the appeal and to approve the vacation rental as submitted.

Because the Planning Commission conducted a Public Hearing and heard input from all parties, staff does not recommend upholding this appeal issue.

Recommended Action
Staff recommends that the City Council adopt the attached Resolution denying Appeal Case No. 21-007 and approving Plot Plan Review Case No. 21-029. In order for the City Council to uphold the appeal and deny the vacation rental permit, a majority of the quorum would need to identify substantial evidence supporting findings that the requirements of the Ordinance for approval of a vacation rental have not been met, as follows:

1. The proposed project is consistent with the goals, objectives, policies and programs of the Arroyo Grande general plan

2. The proposed project conforms to applicable performance standards and will not be detrimental to the public health, safety or general welfare

3. The physical location or placement of the use on the site is compatible with the surrounding neighborhood.

In accordance with finding #2, the vacation rental must conform to the following performance standards and conditions listed in the Municipal Code:

1. Operators of vacation rentals are required to obtain a minor use permit-plot plan review (Section 16.16.080) and a business license.

2. Any proposed vacation rental shall be compatible with the neighborhood in which it is located in terms of landscaping, scale and architectural character. The use shall be harmonious and compatible with the existing uses with the neighborhood.

3. All Building Code and Fire Code requirements for the level of occupancy of the vacation rental shall be met.

4. All environmental health regulations shall be met.

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5. The operator of the vacation rental shall, at all times while the property is being used as a vacation rental, maintain a contact person/entity within a fifteen-minute drive of the property. The contact person or entity must be available via telephone twenty-four (24) hours a day, seven days a week, to respond to complaints regarding the use of the vacation rental. The contact person or entity shall respond, either in person or by return telephone call, with a proposed resolution to the complaint within three hours between seven a.m. and nine p.m., and within thirty (30) minutes between nine p.m. and seven a.m.

6. The operator of the vacation rental shall annually, at the time of renewal of the business license, notify the community development department of the name, address and telephone number of the contact person required in subsection (C)(6).

7. A written notice shall be conspicuously posted inside each vacation rental unit setting forth the name, address and telephone number of the contact person required in subsection (C)(6). The notice shall also set forth the address of the vacation rental, the maximum number of occupants permitted to stay overnight in the unit, the maximum number of vehicles allowed to be parked on-site, and the day(s) established for garbage collection. The notice shall also provide the nonemergency number of the Arroyo Grande Police Department.

8. On-site advertising of the vacation rental is prohibited.

9. The number of overnight occupants shall be limited to two persons per bedroom and two additional persons. A bedroom shall meet the minimum size requirements as defined in the Building Code.

10.All refuse shall be stored in appropriate containers and placed at the curb for collection every week.

11.The operator of the vacation rental shall pay transient occupancy tax as required by Arroyo Grande Municipal Code Section 3.24.030.

12.Establishment of a vacation rental within three hundred (300) feet of an existing vacation rental on the same street shall not be permitted. 13.Violations. Violation of these requirements shall constitute grounds for revocation of the minor use permit pursuant to Section 16.16.220.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the attached Resolution denying Appeal Case No. 21-007 and approving Plot Plan Review Case No. 21-029;

2. Modify and adopt the attached Resolution denying Appeal Case No. 21-007 and approving Plot Plan Review Case No. 21-029;

3. Do not adopt the attached Resolution, take tentative action to uphold Appeal Case No. 21-007, and provide direction for staff to return with an appropriate supporting resolution including findings for denial of Plot Plan Review Case No. 21-029; or

4. Provide other direction to staff.

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ADVANTAGES:

Denial of the appeal and approval of the Minor Use Permit - Plot Plan Review would allow the applicants to establish a vacation rental in accordance with City regulations and provide the applicants flexibility to use the home to generate supplemental income. The applicant would also collect and remit TOT from rentals, which would be used to help maintain City services and infrastructure.

DISADVANTAGES:

The establishment of a number of vacation rentals in a residential neighborhood could impact the atmosphere developed in the neighborhood through time. Impacts to noise, traffic, property values, and neighborhood composition could be observed. However, concentration limitations and performance standards developed specifically for vacation rentals were intended to reduce this potential, including the designation of a local contact person to address negative impacts to neighbors and prevent overburdening City services. Additionally, Citywide performance standards, including the Noise Ordinance, also apply to vacation rentals. If the vacation rental begins operating outside of any of these standards or the conditions of the permit, remedies are made available through the AGMC.

ENVIRONMENTAL REVIEW:

Staff has reviewed the project in accordance with the California Environmental Quality Act (CEQA) and determined that it is categorically exempt per Section 15301 of the CEQA Guidelines regarding existing facilities.

PUBLIC NOTIFICATION AND COMMENTS:

A notice of public hearing was mailed to all property owners within 300 feet of the project site, published in the Tribune, and posted on the City’s website and at City Hall on Friday, January 28, 2022. The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. At the time of report publication, no comments have been received.

Attachments:

1. Proposed Resolution

2. Ordinance 663

3. Approval Letter dated September 28, 2021

4. Minutes and Staff Report from the December 7, 2021 Planning Commission Meeting

5. Appeal Documents

Page 59 of 350 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DENYING APPEAL CASE NO. 21-007
AND APPROVING PLOT PLAN REVIEW CASE NO. 21-029;
LOCATED AT 1562 STRAWBERRY AVENUE; APPLIED
FOR BY BRENDA GOROSKI; APPEALED BY STEW AND

FRANCINE ERRICO
WHEREAS, on June 10, 2014, the City Council adopted Ordinance No. 663, establishing vacation rentals and homestays as permitted land uses in the City’s residential zoning districts, subject to the approval of a Minor Use Permit-Plot Plan Review in order to ensure conformance with performance standards developed to protect the adjacent residential neighborhoods in which these uses would be located; and WHEREAS, on August 2, 2021, the applicant submitted an application for Plot Plan Review No. 21-029 for the establishment of a vacation rental in an existing, three-bedroom residence located at 1562 Strawberry Avenue; and
WHEREAS, on September 28, 2021, the Community Development Director approved Plot Plan Review No. 21-029 based upon the findings for approval of the permit; and WHEREAS, notice of the Community Development Director’s determination was mailed to fourty-five (45) of the fifty-six (56) property owners within 300’ of the project site to alert them of the approved request to establish the vacation rental; and WHEREAS, on October 11, 2021, an appeal of the Community Development Director’s approval was filed with the Community Development Secretary by Stew and Francine Errico, et al. in accordance with Arroyo Grande Municipal Code Section 16.12.150; and WHEREAS, the Planning Commission considered the appeal at a duly notice public hearing on December 7, 2021 and adopted a Resolution denying the appeal and approving the project; and
WHEREAS, on December 20, 2021, an appeal of the Planning Commission’s approval was filed with the City Clerk by Stew and Francine Errico in accordance with Arroyo Grande Municipal Code Section 16.12.150; and
WHEREAS, the City Council of the City of Arroyo Grande considered the appeal at a duly noticed public hearing on February 8, 2022; and
WHEREAS, the City Council has reviewed the project in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and Procedures for Implementation of CEQA and has found and determined that the project is exempt pursuant to Section 15301 of the CEQA Guidelines for existing facilities; and

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RESOLUTION NO.

PAGE 2
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist:

Due Process Findings:

Although eleven property owners within 300’ of the project did not receive notice of the Community Development Director’s original approval of the project, all property owners within 300’ of the project received timely notice of the Planning Commission’s public hearing for the appeal of the project and could have participated in the appeal hearing.

As a result, the City Council finds that no property owners were deprived of their due process rights, no prejudicial errors occurred, and a different result was not probable if the noticing error had not occurred.

Plot Plan Review Findings:

1. The proposed project is consistent with the goals, objectives, policies and programs of the Arroyo Grande General Plan;
Vacation rentals are allowed in the City’s residential zoning districts with approval of a Minor Use Permit-Plot Plan Review. Approval of a Minor Use Permit-Plot Plan Review certifies that the land use or development will satisfy all applicable provisions of the Municipal Code and allows the approving body to develop reasonable conditions to ensure compliance.

Approval of a Minor Use Permit-Plot Plan Review enables issuance of a business license for use of the property as a commercial business.

2. The proposed project conforms to applicable performance standards and will not be detrimental to the public health, safety or general welfare; The Municipal Code mandates performance standards to ensure the public health, safety or general welfare. The existing residence meets the requirements of the Municipal Code and conditions of approval developed for this project ensure compliance with the Municipal Code and the protection of public health, safety or general welfare.

The proposed vacation rental is compatible with the neighborhood in which it is located in terms of landscaping, scale and architectural character. The use, as conditioned, is harmonious and compatible with the existing uses within the neighborhood.

3. The physical location or placement of the use on the site is compatible with the surrounding neighborhood.

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RESOLUTION NO.

PAGE 3
residential structure that is of sufficient size to accommodate the intended use. The subject property where the vacation rental is located is greater than 300 feet from an existing vacation rental on the same street.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby denies Appeal Case No. 21-007 and approves Plot Plan Review Case No. 21-029 based on the above findings and subject to the conditions as set forth in Exhibit “A”, attached hereto and incorporated herein by this reference.

On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was adopted this 8
th day of February, 2022.

Page 62 of 350 ends

RESOLUTION NO.

PAGE 4
_______________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
_______________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

Page 63 of 350 ends

RESOLUTION NO.

PAGE 5
EXHIBIT “A”

CONDITIONS OF APPROVAL
PLOT PLAN REVIEW 21-029
1562 STRAWBERRY AVENUE
CONDITIONS OF APPROVAL:

GENERAL CONDITIONS

1. This approval authorizes the establishment of a vacation rental in the threebedroom residence on property located at 1562 Strawberry Avenue.

2. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project.

3. The project shall occur in substantial conformance with the application and plans on file in the Community Development Department dated August 5, 2021.

4. This permit shall automatically expire on February 8, 2024 unless a business license is issued. Thirty (30) days prior to the expiration of the approval, the applicant may apply to the Community Development Director for an extension of one (1) year from the original date of expiration.

5. The applicant shall apply and be approved for a business license prior to conducting any business transactions on the premises.

6. The applicant shall agree to indemnify and defend at his/her sole expense any action brought against the City, its agents, officers, or employees because of the issuance of said approval, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney’s fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve the applicant of his/her obligations under this condition.

COMMUNITY DEVELOPMENT DEPARTMENT CONDITIONS

7. The operator shall maintain a contact person/entity within a fifteen (15) minute drive of the property to be responsible for responding to complaints regarding the use of the vacation rental in accordance with Municipal Code Subsection 16.52.230.C.5.

The identified primary contact person is Nancy Tucker and she can be reached at 805-748-6880. The secondary contact person is Kathy Kelly and she can be reached at 310-717-8750.

8. The operator shall annually notify the Community Development Department of the name, address, and phone number of the contact person, at time of business license renewal.

9. The operator shall conspicuously post a written notice inside the vacation rental

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RESOLUTION NO.

PAGE 6
with the name, address, and telephone number of the required contact person.

The notice shall also include the address of the vacation rental, the maximum number of occupants permitted to stay overnight in the unit, the maximum number of vehicles allowed to park on-site, the day(s) established for garbage collection, and the non-emergency number of the Arroyo Grande Police Department.

10. Based upon the size of the three (3) bedrooms in the main dwelling unit, a maximum of eight (8) guests may stay in the vacation rental at any one time (2 per bedroom and 2 additional guests).

11. No on-site advertising is permitted in conjunction with the vacation rental.

12. Payment of Transient Occupancy Tax is required per Municipal Code Section

3.24.030. Payment of Tourism Business Improvement District assessments is required per Municipal Code Chapter 3.46.

BUILDING AND LIFE SAFETY DIVISION CONDITIONS:

13. The applicant shall comply with the current California Codes including the specifically adopted City of Arroyo Grande provisions.

14. A safety inspection will be required prior to business license approval. Contact (805) 473-5454 for inspections.

Page 65 of 350 ends

ORDINANCE NO. 663

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE

MUNICIPAL CODE REGARDING VACATION RENTALS AND

HOMESTAYS
WHEREAS, the City of Arroyo Grande ("City") currently does not regulate vacation rentals or homestays; and
WHEREAS, the City does regulate similar transient uses with similar impacts such as bed and breakfast inns; and
WHEREAS, the City Council finds that, unless properly regulated, vacation rentals and homestays can result in adverse impacts to adjacent properties; and WHEREAS, the purpose of these regulations is to ensure that vacation rentals and homestays conform to the existing character of the neighborhood in which they are located and do not create an adverse impact on adjacent properties; and WHEREAS, the increasing popularity of vacation rentals and homestays in the City the implementation of appropriate regulations to ensure that impacts are addressed and the character of existing neighborhoods is maintained, while providing an expanded type of lodging facility available within the City; and
WHEREAS, it is the purpose of this Ordinance to protect the public health, safety, and welfare within the City by establishing rules and requirements for vacation rentals and homestays; and
WHEREAS, after consideration of all testimony and all relevant evidence, the City Council has determined that the following Development Code Amendment findings can be made in an affirmative manner:

A. The proposed revisions to Title 16 are required to ensure consistency with the objectives, policies and implementation measures of the General Plan, particularly the Land Use Element, and is therefore desirable to implement the provisions of the General Plan.

B. The proposed revisions to Title 16 will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern.

C. The proposed revisions are consistent with the purpose and intent of Title 16 and satisfy the intent of Chapter 16. 08 of the Municipal Code and provide for internal consistency.

D. The proposed revisions to Title 16 are exempt under per Sections 15061( b)( 3) and 15308 of the California Environmental Quality Act (CEQA) Guidelines.

ATTACHMENT 2

Page 66 of 350 ends

ORDINANCE NO. 663
PAGE 2
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows:

SECTION 1: The above recitals and findings are true and correct and incorporated herein by this reference.

SECTION 2: Arroyo Grande Municipal Code Section 16. 52.230 is hereby added as follows:

SECTION 16.52.230 —VACATION RENTALS
A. Purpose and intent. The purpose of these regulations is to ensure that vacation rentals located in the city conform to the existing character of the neighborhood in which they are located and do not create an adverse impact on adjacent properties.

B. Applicability. Vacation rentals may be permitted only with approval of a minor use permit. Vacation rentals shall comply with the property development standards of the underlying district and the performance standards and special conditions listed in Section 16. 52.230. C.

C. Performance standards and conditions for vacation rentals.

1. Operators of vacation rentals are required to obtain a minor use permitplot plan review (Section 16. 16. 080) and a business license.

3. All Building Code and Fire Code requirements for the level of occupancy of the vacation rental shall be met.

4. All environmental health regulations shall be met.

5. The operator of the vacation rental shall, at all times while the property is being used as a vacation rental, maintain a contact person/entity within a fifteen ( 15) minute drive of the property. The contact person or entity must be available via telephone twenty-four (24) hours a day, seven ( 7) days a week, to respond to complaints regarding the use of the vacation rental.

The contact person or entity shall respond, -either in person or by return telephone call, with a proposed resolution to the complaint within three ( 3) hours between 7: 00 am and 9: 00 pm, and within thirty ( 30) minutes between 9: 00 pm and 7: 00 am.

Page 67 of 350 ends

ORDINANCE NO. 663
PAGE 3

6. The operator of the vacation rental shall annually, at the time of renewal of the business license, notify the Community Development Department of the name, address and telephone number of the contact person required in subsection 16.52.230. C.6.

7. A written notice shall be conspicuously posted inside each vacation rental unit setting forth the name, address and telephone number of the contact person required in subsection 16. 52.230.C.6. The notice shall also set forth the address of the vacation rental, the maximum number of occupants permitted to stay overnight in the unit, the maximum number of vehicles allowed to be parked on- site, and the day(s) established for garbage collection. The notice shall also provide the non- emergency number of the Arroyo Grande Police Department.

8. On- site advertising of the vacation rental is prohibited.

9. The number of overnight occupants shall be limited to two persons per bedroom and two additional persons. A bedroom shall meet the minimum size requirements as defined in the Building Code.

10. All refuse shall be stored in appropriate containers and placed at the curb for collection every week.

11. The operator of the vacation rental shall pay Transient Occupancy Tax as required by Arroyo Grande Municipal Code Section 3. 24.030.

12. Establishment of a vacation rental within 300 feet of an existing vacation rental on the same street shall not be permitted.

13. Violations — violation of these requirements shall constitute grounds for revocation of the minor use permit pursuant to Section 16. 16. 220.

SECTION 3: Arroyo Grande Municipal Code Section 16.52.240 is hereby added as follows:

SECTION 16.52.240 — HOMESTAYS
A. Purpose and intent. The purpose of these regulations is to ensure that homestays located in the city conform to the existing character of the neighborhood in which they are located and do not create an adverse impact on adjacent properties.

B. Applicability. Homestays may be permitted only with approval of a minor use permit. Homestays shall comply with the property development standards of the

Page 68 of 350 ends

ORDINANCE NO. 663
PAGE 4
underlying district and the performance standards and special conditions listed in Section 16. 52.240.0.

C. Performance standards and conditions for homestays.

1. Operators of homestays are required to obtain a minor use permit-plot plan review (Section 16. 16. 080) and a business license.

2. Any proposed homestay shall be compatible with the neighborhood in which it is located in terms of landscaping, scale and architectural character. The use shall be harmonious and compatible with the existing uses with the neighborhood

3. All Building Code and Fire Code requirements far the level of occupancy of the homestay shall be met.

4. All environmental health regulations shall be met.

5. The operator shall reside on the premises.

6. Individual guest stays shall be limited to fourteen ( 14) days, with a sevenday period between stays.

7. On- site advertising of the homestay is prohibited.

8. A bedroom shall meet the minimum size requirements as defined in the L Building Code.

9. The operator of the homestay shall pay Transient Occupancy Tax as required by Arroyo Grande Municipal Code Section 3. 24.030.

10. Establishment of a homestay within 300 feet of an existing homestay on the same street shall not be permitted.

11. Violations — violation of these requirements shall constitute grounds for revocation of the minor use permit pursuant to Section 16. 16. 220.

SECTION 4: The following definitions in Arroyo Grande Municipal Code Subsection

16. 04.070. C. are hereby amended or added as follows:

16.04.070. C. Definitions
Bed and breakfast inn" means an owner-occupied dwelling unit where three (3) or more short-term lodging rooms and meals are provided for compensation or onsite signage is desired.
r

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ORDINANCE NO. 663
PAGE 5
Homestay" means an owner-occupied dwelling unit where a maximum of two (2) shortterm lodging rooms are provided for compensation.

Vacation rental" means a structure being rented for less than thirty ( 30) days without concurrently being occupied by the owner/operator where the short-term lodging is provided for compensation.

SECTION 5: Arroyo Grande Municipal Code Section 16. 16. 080 is hereby amended to add Subsection B. 10 and Subsection C.6 as follows:

16. 16. 080.B. 10. Establishment of vacation rentals or homestays in applicable zoning districts identified in Table 16. 32.040-A and Table 16. 36. 030(A).

16. 16. 080. C.6. For plot plan reviews establishing the use of property for vacation rental purposes, the decision of the community development director shall also be mailed to all property owners of parcels within three hundred ( 300) feet of the property for which the plot plan review has been requested, in addition to the requirements of Section

16. 16. 080.C. 5. The notice shall indicate the appeal provisions of Section 16. 12. 150.

SECTION 6: Arroyo Grande Municipal Code Table 16. 32.040-A, entitled "Uses Permitted Within Residential Districts", Section A. Residential Uses is hereby amended to add Subsection A.17. as follows:

USE RE RH RR RS SF VR D-2.4 MF MFA MFVH MHP
A. Residential Uses

17. Vacation Rentals MUP MUP MUP MUP MUP MUP MUP MUP NP NP and Homestays
SECTION 7: Arroyo Grande Municipal Code Table 16. 36. 030(A), entitled " Uses Permitted Within Mixed Use and Commercial Districts", Section B. Services - General is hereby amended to add the following use:

USE VCD VMU
HCO D- 2. 11
OMU1
TMU D- HCO D= Specific
IMU D- 2. 11 2.4 D- 2.4 GMU FOMU HMU 2. 20
RC2 Use Stds
B. Services - General
Vacation Rentals and NP MUP MUP MUP MUP MUP MUP MUP NP 16. 52.230 Homestays 16. 52.240
SECTION 8: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason' held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof.

The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional.

Page 70 of 350 ends

ORDINANCE NO. 663
PAGE 6
SECTION 9: Upon adoption of this Ordinance, the City Clerk shall file a Notice of Exemption pursuant to 14 CCR § 15062.

SECTION 10: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five ( 5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the City Clerk. Within fifteen ( 15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted Ordinance.

SECTION 11: This Ordinance shall take effect thirty ( 30) days from the date of adoption.

On motion of Council Member Barneich, seconded by Council Member Brown, and on the following roll call vote to wit:

AYES: Council Members Barneich, Brown, Costello, Guthrie, and Mayor Ferrara NOES: None
ABSENT: None
the foregoing Ordinance was adopted this 10th day of June, 2014.

Page 71 of 350 ends

ORDINANCE NO. (0493
PAGE 7

TONY F MAYOR
ATTEST:

Wgkitet'L--
KELLY ET j RE, CITY CLERK
APPROVED AS TO CONTENT:

S E ADAMS, CITY MANAGER
APPROVED AS TO FORM:
7n/VTIMVIO111Y J. CARME"C, CITY ATTORNEY
1

Page 72 of 350 ends

OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the attached is a true, full, and correct copy of Ordinance No. 663 which was introduced at a regular meeting of the City Council on May 27, 2014; was passed and adopted at a regular meeting of the City Council on the 10th day of June 2014; and was duly published in accordance with State law (G. C. 40806).

WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 12th day of June 2014.
i
1 I

KELL WE/ ORE, CITY CLERK

Page 73 of 350 ends

CITY OF

ARROYO GRANDE

CALIFORNIA
COMMUNITY DEVELOPMENT DEPARTMENT  300 E. Branch Street  Arroyo Grande, California 93420 Phone: (805) 473-5420  Fax: (805) 473-0386  E-mail: [email protected]  Website: www.arroyogrande.org September 28, 2021
Brenda Goroski
1562 Strawberry Avenue
Arroyo Grande, CA 93420
SUBJECT: PLOT PLAN REVIEW 21-029; ESTABLISHMENT OF A VACATION RENTAL IN THE SINGLE FAMILY ZONE; LOCATION – 1562 STRAWBERRY AVE; APPLICANT – BRENDA GOROSKI Dear Ms. Goroski:

On September 28, 2021, the Community Development Director approved the above-referenced project for the establishment of a Vacation Rental in an existing residence in the Single Family (SF) zoning district. This approval is based upon the following findings for approval:

FINDINGS FOR APPROVAL – PLOT PLAN REVIEW

1. The proposed project is consistent with the goals, objectives, policies and programs of the Arroyo Grande General Plan;
a. Vacation Rentals are allowed in the City’s Single Family (SF) zoning district with approval of a Minor Use Permit - Plot Plan Review.
b. Approval of a Minor Use Permit - Plot Plan Review certifies that the land use or development will satisfy all applicable provisions of the Municipal Code and allows the Community Development Director to develop reasonable conditions to ensure compliance. c. Approval of a Minor Use Permit - Plot Plan Review enables issuance of a business license for use of the property as a commercial business.

2. The proposed project conforms to applicable performance standards and will not be detrimental to the public health, safety or general welfare;
a. The Municipal Code mandates performance standards to ensure the public health, safety or general welfare.
b. The existing dwelling unit on site meets the requirements of Section 16.52.230 of the Municipal Code. c. Conditions of approval developed for this project ensure compliance with Section 16.52.230 of the Municipal Code and the protection of public health, safety or general welfare.

3. The physical location or placement of the use on the site is compatible with the surrounding neighborhood. a. The subject property is located within an established residential neighborhood in the Single Family zoning district, which is available for use as a Vacation Rental. b. The existing residence is available for Vacation Rentals, and is of sufficient size to accommodate the intended use.
c. The subject property where the Vacation Rental is located is greater than three hundred feet (300’) of an existing Vacation Rental on the same street.

In approving a Minor Use Permit-Plot Plan Review, the Community Development Director may impose reasonable conditions to ensure compliance with the Municipal Code. This approval is subject to the following conditions of ATTACHMENT 3

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PLOT PLAN REVIEW 21-029
SEPTEMBER 28, 2021
PAGE 2
approval. Please review the conditions carefully. As the applicant, you are responsible to see that the conditions are implemented. This will involve working with the various departments that conditioned the project.

CONDITIONS OF APPROVAL

GENERAL CONDITIONS

1. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project.

2. The applicant shall apply and be approved for a business license before conducting any business transactions on the premises.

3. The applicant shall agree to indemnify and defend at his/her sole expense any action brought against the City, its agents, officers, or employees because of the issuance of said approval, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney’s fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve the applicant of his/her obligations under this condition.

COMMUNITY DEVELOPMENT DEPARTMENT

4. The project shall substantially conform to the plans and descriptions on file in the Community Development Department dated August 5, 2021.

5. This permit shall expire on September 28, 2023, unless a business license is issued for the project.

6. The operator shall maintain a contact person/entity within a fifteen (15) minute drive of the property to be responsible for responding to complaints regarding the use of the vacation rental in accordance with Municipal Code Subsection 16.52.230.C.5. The identified primary contact person is Nancy Tucker and she can be reached at 805-748-6880.

7. The operator shall annually notify the Community Development Department of the name, address, and phone number of the contact person, at time of business license renewal.

8. The operator shall conspicuously post a written notice inside the vacation rental with the name, address, and telephone number of the required contact person. The notice shall also include the address of the vacation rental, the maximum number of occupants permitted to stay overnight in the unit, the maximum number of vehicles allowed to park on-site, the day(s) established for garbage collection, and the non-emergency number of the Arroyo Grande Police Department.

9. Based upon the size and location of the three (3) bedrooms in the single family residence and the character of the neighborhood, a maximum of eight (8) guests may stay in the single family residence as a vacation rental at any one time in accordance with Municipal Subsection 16.52.230.C.9 (2 occupants per bedroom and 2 additional occupants).

10. No on-site advertising is permitted in conjunction with the vacation rental.

11. Payment of Transient Occupancy Tax is required per Municipal Code Section 3.24.030. Payment of Tourism Business Improvement District assessments is required per Municipal Code Chapter 3.46.

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PLOT PLAN REVIEW 21-029
SEPTEMBER 28, 2021
PAGE 3

BUILDING AND LIFE SAFETY DIVISION

12. The applicant shall comply with the current California Codes including the specifically adopted City of Arroyo Grande provisions.

13. A safety inspection will be required prior to business license approval. Contact (805) 473-5454 for inspections.

The decision will be reported to the Planning Commission on October 11, 2021. Per Municipal Code Subsection 16.16.080.C.6, a notice of the decision will also be mailed to all property owners of parcels within three hundred feet (300’) of the vacation rental. If you disagree with the Community Development Director’s decision, you may file an appeal to the Planning Commission no later than October 11, 2021 at 5:00 pm. If you have any questions, please contact the Community Development Department at (805) 473-5420.

Sincerely,
Brian Pedrotti
Community Development Director
Patrick Holub
Assistant Planner
cc: Building Official
Accounting Manager

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1 ACTION MINUTES

MEETING OF THE PLANNING COMMISSION
December 7, 2021, 6:00 p.m.

Zoom Virtual Meeting
Webinar ID: 832 5584 8846
ByTelephone: 1-669-900-6833; 1-346-248-7799
Commission Members Present: Chair Glenn Martin, Vice Chair Frank Schiro, Commissioner Jamie Maraviglia,
Commissioner Jim Guthrie
Staff Present: Associate Planner Andrew Perez, Assistant Planner Patrick Holub, Community
Development Director Brian Pedrotti
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.

Brown Act, this meeting was held by teleconference.
_____________________________________________________________________

1. CALL TO ORDER
Chair Martin called the Planning Commission meeting to order at 6:00 PM.

2. ROLL CALL
Commissioner Buchanan absent.

3. FLAG SALUTE
Chair Martin led the flag salute.

4. AGENDA REVIEW
None.

5. COMMUNITY COMMENTS AND SUGGESTIONS
Chair Martin invited public comment. No public comments were received.

6. WRITTEN COMMUNICATIONS
One supplemental memorandum received for items 8.a. and 8.b.

ATTACHMENT 4

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2 7. CONSENT AGENDA
Moved by Chair Martin
Seconded by Commissioner Guthrie
Approve the minutes of the October 19, 2021 Regular Planning Commission meeting.

Passed

8. PUBLIC HEARING ITEMS

8.a APPEAL TO PLANNING COMMISSION CASE 21-004; APPEAL OF PLOT PLAN REVIEW 21-029 AT 1562 STRAWBERRY AVENUE
Assistant Planner Holub presented the staff report, which included information about the vacation rental ordinance, processing of vacation rental applications, and performance standards for vacation rentals. He also addressed objections raised by the appellant, including completeness of the application, the structure’s adherence to Building and other Code requirements, availability of parking and perceived impacts on circulation, noticing procedures and the ability of the listed emergency contact to perform the required functions.

Stew and Francine Errico, appellants, spoke in favor of the appeal stating that the vacation rental permit should be denied because the project application was incomplete, the approval was not notified according to the Municipal Code, and the emergency contact was incapable of performing the necessary duties required by the Municipal Code.

Patrick and Brenda Goroski, project applicants, spoke in opposition of the appeal and stated that they followed the city process.

Kathleen Kelly, project representative, spoke in opposition to the appeal and explained the roles of the emergency contact and how they satisfy the Municipal Code requirements.

Chair Martin opened public comment and the following comments were received:

Michelle Chariton, stated that an application cannot be changed after submittal, spoke about police activity responding to the vacation rental at 1170 Linda Drive, and inquired about the noticing for the short term rental at 1150 Linda Drive.

Jami Fordyce, inquired about the status of their refund for the appeal of the vacation rental approval at 1170 Linda Drive.

Chair Martin closed public comment.

The Commission discussed the staff process for reviewing vacation rental applications. The Commission recognized that vacation rentals are in important issue and urged staff to agendize a discussion about the ordinance with City Council as soon as possible.

Moved by Chair Martin
Seconded by Vice Chair Schiro

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3 Adopted a Resolution denying Appeal Case No. 21-004 and approving Plot Plan Review 21- 029.

AYES (4): Chair Martin, Vice Chair Schiro, Commissioner Maraviglia, and Commissioner Guthrie
Passed (4 to 0)

8.b APPEAL TO PLANNING COMMISSION CASE 21-005; APPEAL OF PLOT PLAN REVIEW 21-033 AT 263 SPRUCE ST, UNIT D
Commissioner Maraviglia recused herself.

Assistant Planner Holub presented the staff report, which included information about the vacation rental ordinance, processing of vacation rental applications, and performance standards for vacation rentals. He also addressed objections raised by the appellant including concerns about availability of parking, an unpermitted structure in the garage of the residence where the rental is proposed, and parking within a fire lane.

Sharon Valienzi, appellant, spoke in favor of the appeal stating parking issues, emergency access, failure to comply with private covenants, conditions, and restrictions for the subdivision, and neighborhood disturbances are grounds for upholding the appeal. Ms. Valienzi expressed her disappointment with the permitting process because she feels that the neighbors should be notified with the submittal of an application, not after a decision has been rendered.

Chair Martin opened public comment and the following comments were received:

Alex Hughson, spoke about parking issues created by the short term rental.

Jason Motter, spoke about concerns about traffic, guests speeding on the private driveway, and disturbances caused by short term renters.

Laura spoke about parking issues caused by short term renters that were not problems with long term renters. She spoke about noise issues and safety issues due to lack of adequate lighting at the subject property.

Francine Errico, stated her disappointment with the permitting process and worried about the vacation rental permitted near her home.

Jami Fordyce, spoke about the differences between short term and long term renters and disappointment with the permitting process.

Stew Errico, spoke about concerns with the permitting process.

Alex Hughson read comments prepared by Paul Erb, stating parking issues and disturbance of the neighbors caused by short term renters are reasons to uphold the appeal.

Chair Martin closed public comment.

Ken Steitz, project applicant, stated that the appellants presented information that was not true and that his property is ideal for a vacation rental. He spoke about the parking situation and how the storage room in the garage was used for personal storage. He stated that the guests do not

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4 block the fire lane when parked in the driveway and that his guests do not use the guest parking spaces on a full-time basis.

Elaine Steitz, project applicant, spoke about the unpermitted storage room and how it was constructed by the previous owner. They stated that the pictures presented by the appellants are inaccurate and do not accurately portray the parking situation.

The Commission agreed that the appellants bring valid concerns about vacation rentals in general, and that this is a poor location for a vacation rental, however they could not make the findings for denial. The Commission discussed the idea of conditioning the project to require guests to park in the garage to alleviate concerns regarding obstruction of the fire lane.

Moved by Commissioner Guthrie
Seconded by Vice Chair Schiro
Adopted a Resolution denying Appeal Case No. 21-005 and approving Plot Plan Review 21- 033.

AYES (2): Vice Chair Schiro, and Commissioner Guthrie
NOES (1): Chair Martin
ABSENT (1): Commissioner Maraviglia
Passed (2 to 1)

9. NON-PUBLIC HEARING ITEMS
None.

Commissioner Maraviglia rejoined the meeting.

10. NOTICE OF ADMINISTRATIVE ITEMS SINCE NOVEMBER 16, 2021

11. COMMISSION COMMUNICATIONS
Commissioner Guthrie inquired if there were any more appeals that needed to be heard by the Commission.

Vice Chair Schiro thanked the public for the fundraising efforts that allowed for the installation of the holiday lights in the Village.

12. STAFF COMMUNICATIONS
None.

13. ADJOURNMENT
The Meeting adjourned at 8:56 p.m.

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5 _________________________
Patrick Holub
Assistant Planner
_________________________
Glenn Martin, Chair

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MEMORANDUM
TO: Planning Commission
FROM: Brian Pedrotti, Community Development Director
BY: Patrick Holub, Assistant Planner
SUBJECT: CONSIDERATION OF APPEAL TO PLANNING COMMISSION CASE 21- 004; APPEAL OF PLOT PLAN REVIEW 21-029 FOR THE
ESTABLISHMENT OF A VACATION RENTAL; LOCATION – 1562
STRAWBERRY AVENUE; APPELLANTS – STEW AND FRANCINE
ERRICO, ET AL.

DATE: December 7, 2021
SUMMARY OF ACTION:

Adoption of the proposed Resolution would deny the appeal and approve the proposed project in accordance with the approval granted by the Community Development Director on September 28, 2021.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

RECOMMENDATION:

It is recommended that the Planning Commission adopt a Resolution denying Appeal Case No. 21-004 and approving Plot Plan Review 21-029 (Attachment 1).

BACKGROUND:

Vacation Rental Permitting
On June 10, 2014, the City Council adopted Ordinance No. 663, establishing vacation rentals and homestays as permitted land uses in the City’s residential zoning districts, subject to the approval of a Minor Use Permit-Plot Plan Review (Attachment 2). During the development of Ordinance 663, both the Planning Commission and City Council had discussions about potential issues related to noise, parking, and other general nuisances, due to concerns expressed by some members of the public. The performance standards by which a vacation rental application is reviewed were generated from those discussions.

For example, an applicant is required to provide a local contact to address noise and

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Planning Commission
CONSIDERATION OF APPEAL TO PLANNING COMMISSION CASE 21-004; APPEAL OF PLOT PLAN REVIEW 21-029 FOR THE ESTABLISHMENT OF A VACATION RENTAL; LOCATION – 1562 STRAWBERRY AVENUE; APPELLANTS – STEW AND FRANCINE ERRICO, ET AL.

December 7, 2021

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general disturbance issues that may arise from a short term rental. A 300-foot buffer between rentals on the same street is required to prevent the oversaturation of short term rentals in a neighborhood. Ultimately, both bodies came to the conclusion that these concerns could be addressed by compliance with the performance standards and abiding by conditions of approval. Additionally, these issues were found to be similar to instances when long-term renters, homeowners, and even private guests of homeowners are the cause of these types of nuisances. A vacation rental includes additional protections, whereby the local contact is available to address any complaints and a property owner is motivated to comply with the conditions of approval to avoid possible revocation of the permit. Under the requirements of the Ordinance, the new vacation rental is conditioned to meet performance standards to minimize adverse impacts on adjacent properties, ensure appropriate conditions are implemented, and prohibit overconcentration of these uses in residential districts.

The Ordinance went into effect on July 10, 2014. Since that time, the City has permitted seventy-one (71) vacation rentals and forty-one (41) homestays, not including this application. In addition to this application, staff is currently processing applications for four (4) vacation rentals. Since the adoption of Ordinance No. 663, seven (7) permits that were approved by the Community Development Director for the establishment of a vacation rental have been appealed to the Planning Commission. All seven (7) of the appeals were denied by the Commission and the Community Development Director’s decision was upheld. Each of the previous appeals were denied due to the Planning Commission being able to make the required findings for the Plot Plan Review.

Property History
On September 28, 2021, the Community Development Director approved Plot Plan Review 21-029 for the establishment of a vacation rental at 1562 Strawberry Avenue. At the time of approval, notice of the Director’s approval were sent to all property owners within 300 feet of the subject property. The notice included the name and phone number of the applicant’s local contact person in accordance with Arroyo Grande Municipal Code Subsection 16.52.230.C.5, appeal information, and information about how to contact Community Development staff should there be questions about the project. The approval letter is included as Attachment 3.

On October 11, 2021, the appellants submitted an appeal of this determination to the Planning Commission. On November 12, 2021, the appellants submitted additional documents outlining the grounds for their appeal. The appellants’ appeal documentation is included as Attachment 4.

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ANALYSIS OF ISSUES:

Basis of the Appeal
The subject appeal indicated concerns about the completeness of the application, the structure’s adherence to Building and other Code requirements, availability of parking and perceived impacts on circulation, noticing procedures and the ability of the listed emergency contact to perform the required functions.

Vacation Rental Performance Standards
Arroyo Grande Municipal Code Section 16.52.230 outlines performance standards and conditions required for the operation of vacation rentals within the City. These performance standards and conditions are intended to ensure vacation rentals conform to the existing character of the neighborhood and do not create an adverse impact on adjacent properties. Applicable performance standards are included as conditions of approval to allow upfront understanding by the applicant of what the City requires for the operation of the vacation rental. Conditions include items such as having a structure consistent with the neighborhood, meeting applicable Codes, maintaining a local contact person, and limiting the number of guests allowed to occupy the rental.

Completeness of Application
The appellants have raised issue with the alleged incompleteness of the application for Plot Plan Review 21-029. For example, the appellants contend that the plans submitted as part of the Plot Plan Review application are inadequate. The checklist referenced by the appellants is intended for projects that propose new construction, rather than permitting a new use in an existing, permitted structure. Staff believes that the information included on the application provides staff with the required information in order to make the necessary findings for approval of the application. Recognizing that the “Minor Project Application” form is used for a wide array of application types, staff has made adjustments to the application form in order to more clearly indicate which fields are required to be completed for different permit types. These changes include clearly indicating that Section III, found on page three of the application, is not required to be completed for short term rental applications, which include vacation rental and homestay applications.

Code Compliance
The appellants have alleged that due to the information provided on the application, staff would be unable to verify whether the existing structure meets provisions of the California Building Code (CBC). During the review of the application, information provided by the applicant was cross referenced with City documentation to confirm that the existing structure was permitted, constructed and inspected according to standard City procedures. Furthermore, after approval of the application and before the applicant is able to rent the unit, the Building Division of the Community Development Department will conduct a safety inspection to confirm that the necessary life safety devices are installed and in working order. This inspection includes verification that the structure is in

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conformance with the City’s records regarding the structure as well as verifies that smoke detectors, carbon monoxide detectors, and fire extinguishers are installed as required by the current version of the CBC. Should any deficiencies become known before or during the safety inspection, the applicant will be required to address those deficiencies prior to obtaining their Business License, and therefore, will be unable to rent the unit until such deficiencies are corrected.

Parking
The appellants’ submittal included concerns that guests of the rental parking on the street could have impacts on circulation within the cul-de-sac and that parked vehicles could have impacts on emergency response or trash collection for the street. Strawberry Avenue is classified as a local street, and as such, is designed to accommodate sidewalks, two lanes of traffic with driveway access, and on-street parking within the rightof-way. As a local road, the Strawberry Avenue was designed to provide emergency access with the presence of on-street parking. Furthermore, the appeal documents allege that presence of game tables in the garage preclude the use of the garage for guest parking. The Municipal Code does not include a parking standard for vacation rentals, therefore the presence of any obstructions in the garage is not a basis for denial of a vacation rental application. However, because the game tables are not permanently installed in the garage, staff believes this to be a non-issue and parking vehicles within the garage is possible. Lastly, the appellants have taken the presence of these games tables to constitute a “home occupation” of the garage. The section of the Business License application that the appellants have taken to prohibit this use of the garage is in reference to businesses that have obtained a Home Occupation Permit, which is not applicable in this situation. A Home Occupation Permit is meant to allow a business owner to conduct more typical business activities from their home. These activities include contractors who store vehicles on their property or home office related activities. The prohibition of utilizing a garage as a home occupation does not apply in the scenario of a vacation rental. Furthermore, the use of a garage as part of a vacation rental is to be expected based upon the fact that a vacation rental most closely imitates a residential use of the structure.

Occupancy Limitations
Condition of Approval No. 9 limits overnight occupants of vacation rentals to two (2) persons per bedroom, and an additional two (2) people. This is to ensure rentals are not over occupied and detrimental to surrounding residences. An applicant is required to submit a floorplan as part of the application so staff can verify the number of bedrooms in a dwelling unit. At 1562 Strawberry Avenue, the single family residence has three (3) bedrooms, therefore the permit was conditioned to have no more than eight (8) overnight occupants (Attachment 5).

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December 7, 2021

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Noticing Requirements
The appellants’ submittal on November 11th makes the claim that noticing requirements were not followed for this project. Specifically, the appellants allege that properties within the required 300’ radius were not notified. After conducting a thorough analysis of the properties notified of the Community Development Director’s decision, staff has concluded that owner of all of properties within a 300’ radius of the subject property were sent a copy of the approval mailer previously mentioned. The County of San Luis Obispo’s Geographic Information Systems (GIS) information indicates that there are thirty (30) parcels within 300’ of the subject property (Attachment 6). Staff believes that the fortyfive (45) parcels notified actually exceeded the noticing requirements of the AGMC.

Furthermore, staff believes that the appellants arrived at the total of sixty-nine (69) parcels in error due to the fact that “property owner” and “resident” labels were included in their mailing list. Only mailing labels for property owners within 300’ are required to be submitted with an application for a vacation rental, pursuant to AGMC Section 16.12.030.

Local Contact Person
Condition of Approval No. 6 requires the vacation rental operators to maintain a local contact person or entity, within a fifteen (15) minute drive of the property, to be available to resolve any issues resulting from the use of the residence as a vacation rental. This is meant to give neighboring property owners a primary means of addressing issues with the rental instead of relying solely on City services, such as Police, Neighborhood Services, and Community Development. If in the future the local contact changes, the applicants are required to notify the City of the new local contact and property owners within 300 feet would be mailed a postcard with the new contact information. As part of their application, the applicant identified two emergency contacts. The primary emergency contact is Erika McCann and the secondary emergency contact is Kathy Kelly. The appellants expressed concerns regarding the listing of two emergency contacts, stating that Ms. McCann was listed in an attempt to circumvent the City’s vacation rental performance requirements. Staff has spoken with the applicant and is confident that Ms.

McCann is able to perform the requirements of being listed as the primary emergency contact. Should community members have issues with the emergency contacts’ ability to abate concerns related to the rental unit, revocation of the permit could be a solution, subject to a public hearing before the Planning Commission. The AGMC does not prohibit an applicant from providing additional emergency contact persons that can assist in addressing concerns from neighbors.

Concentration Limitations
During the Council’s consideration of Ordinance No. 663, concerns were raised regarding the possibility that an overconcentration of vacation rentals and homestays could negatively impact the residential character of neighborhoods. In order to address this issue, the Council included separation requirements in the regulations that prohibit the establishment of a vacation rental within 300 feet of an existing vacation rental on the

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same street. The nearest permitted vacation rental is located at 1515 Elderberry Court, which is located approximately 175 feet northeast of the subject property (Attachment 7).

Although this property is within 300 feet of the subject property, the previously approved vacation rental is on a different street than the current application. Therefore, the address at 1562 Strawberry Avenue is eligible to be entitled as a vacation rental.

Megan’s Law
The appellant has reiterated concerns from a previous appeal that guests of the vacation rental could potentially be registered sex offenders and the proximity of the rental to school sites or locations where children congregate could cause safety issues. Staff would like to again state that while the safety of schoolchildren is of utmost concern, the transitory nature of vacation rental guests does not meet the reporting requirements of Megan’s Law. The law was intended to compel individuals to register their permanent (or semi-permanent) address with law enforcement so that they, and the public, would know where offenders are residing. Additionally, this gives law enforcement the opportunity to check up on registered individuals and allows residents to check if any registered offenders reside in their neighborhood.

ALTERNATIVES:

The following alternatives are presented for the Planning Commission’s consideration:

1. Adopt the attached Resolution denying Appeal Case No. 21-004 and approving Plot Plan Review Case No. 21-029;

2. Modify and adopt the attached Resolution denying Appeal Case No. 21-004 and approving Plot Plan Review Case No. 21-029;

3. Do not adopt the attached Resolution, take tentative action to approve Appeal Case No. 21-004, and provide direction for staff to return with an appropriate resolution including findings for denial of Plot Plan Review Case No. 21-029; or

4. Provide direction to staff.

ADVANTAGES:

Denial of the appeal and approval of the requested plot plan review would allow the applicants to establish a vacation rental in accordance with City regulations, and provide the applicants flexibility to use the home to generate supplemental income. The applicant would also collect and remit TOT from rentals which would be used to help maintain City streets and services.

DISADVANTAGES:

The establishment of a number of vacation rentals in an established neighborhood could impact the atmosphere developed in the neighborhood through time. Impacts to noise,

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December 7, 2021

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traffic, property values, and neighborhood composition could be observed. However, concentration limitations and performance standards developed specifically for vacation rentals were intended to reduce this potential, including the designation of a local contact person to manage neighbor complaints and prevent overburdening City services.

Additionally, Citywide performance standards, including the Noise Ordinance, also apply to vacation rentals. If the vacation rental begins operating outside of any of these standards or the conditions of the permit, remedies are made available through the AGMC.

ENVIRONMENTAL REVIEW:

PUBLIC NOTIFICATION AND COMMENTS:

A notice of public hearing was mailed to all property owners within 300 feet of the project site, published in the Tribune, and posted on the City’s website and at City Hall on Friday, November 22, 2021. The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. At the time of report publication, no comments have been received beyond what was contained in the appeal forms.

Attachments:

1. Draft Resolution

2. Ordinance No. 663

3. September 28, 2021 Approval letter

4. Appeal form

5. Floor plan

6. 300’ notification radius

7. Vacation Rental vicinity map

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RESOLUTION NO.

A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ARROYO GRANDE DENYING APPEAL CASE NO.
21-004 AND APPROVING PLOT PLAN REVIEW CASE NO.
21-029; LOCATED AT 1562 STRAWBERRY AVENUE;
APPLIED FOR BY BRENDA GOROSKI; APPEALED BY

STEW AND FRANCINE ERRICO
WHEREAS, on June 10, 2014, the City Council adopted Ordinance No. 663, establishing vacation rentals and homestays as permitted land uses in the City’s residential zoning districts, subject to the approval of a Minor Use Permit-Plot Plan Review in order to ensure conformance with performance standards developed to protect the adjacent residential neighborhoods in which these uses would be located; and WHEREAS, on August 5, 2021, the applicant submitted an application for Plot Plan Review No. 21-029 for the establishment of a vacation rental in an existing, three-bedroom residence located at 1562 Strawberry Avenue; and
WHEREAS, on September 28, 2021, the Community Development Director approved Plot Plan Review No. 21-029 based upon the findings for approval of the permit; and WHEREAS, notice of the Community Development Director’s determination were mailed to all property owners within 300’ of the project site to alert them of the approved request to establish the vacation rental; and
WHEREAS, on October 11, 2021, an appeal of the approval was filed with the Community Development Secretary by Stew and Francine Errico, et al.; and WHEREAS, the Planning Commission has reviewed the project in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and Procedures for Implementation of CEQA and has determined that the project is exempt per Section 15301 of the CEQA Guidelines regarding existing facilities; and
WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed the project at a duly noticed public hearing on December 7, 2021; and WHEREAS, the Planning Commission finds, after due study, deliberation and public hearing, that the following circumstances exist and findings can be made:

Plot Plan Review Findings:

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RESOLUTION NO.

PAGE 2
approval of a Minor Use Permit-Plot Plan Review. Approval of a Minor Use Permit-Plot Plan Review certifies that the land use or development will satisfy all applicable provisions of the Municipal Code and allows the approving body to develop reasonable conditions to ensure compliance.

Approval of a Minor Use Permit-Plot Plan Review enables issuance of a business license for use of the property as a commercial business.

3. The physical location or placement of the use on the site is compatible with the surrounding neighborhood.

The subject property is located within an established residential neighborhood in the Single Family zoning district, which is available for use as a vacation rental. The vacation rental will be located in an existing residential structure that is of sufficient size to accommodate the intended use. The subject property where the vacation rental is located is greater than 300 feet from an existing vacation rental on the same street.

NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Arroyo Grande hereby denies Appeal Case No. 21-004 and approves Plot Plan Review Case No. 21-029 based on the above findings and subject to the conditions as set forth in Exhibit “A”, attached hereto and incorporated herein by this reference.

On motion by , seconded by , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was adopted this 7th day of December, 2021.

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RESOLUTION NO.

PAGE 3
_______________________________

GLENN MARTIN
CHAIR
ATTEST:
_______________________________

PATRICK HOLUB

SECRETARY TO THE COMMISSION
AS TO CONTENT:
_______________________________

BRIAN PEDROTTI

COMMUNITY DEVELOPMENT DIRECTOR

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RESOLUTION NO.

PAGE 4
EXHIBIT “A”

CONDITIONS OF APPROVAL
PLOT PLAN REVIEW 21-029
1170 LINDA DRIVE
CONDITIONS OF APPROVAL:

GENERAL CONDITIONS

1. This approval authorizes the establishment of a vacation rental in the threebedroom residence on property located at 1562 Strawberry Avenue.

2. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project.

3. The project shall occur in substantial conformance with the application and plans on file in the Community Development Department dated August 5, 2021.

4. This permit shall automatically expire on December 7, 2023 unless a business license is issued. Thirty (30) days prior to the expiration of the approval, the applicant may apply to the Community Development Director for an extension of one (1) year from the original date of expiration.

5. The applicant shall apply and be approved for a business license prior to conducting any business transactions on the premises.

COMMUNITY DEVELOPMENT DEPARTMENT CONDITIONS

16.52.230.C.5. The identified primary contact person is Nancy Tucker and she can be reached at 805-748-6880. The secondary contact person is Kathy Kelly and she can be reached at 310-717-8750.

8. The operator shall annually notify the Community Development Department of the name, address, and phone number of the contact person, at time of business license renewal.

9. The operator shall conspicuously post a written notice inside the vacation rental

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RESOLUTION NO.

PAGE 5
with the name, address, and telephone number of the required contact person.

10. Based upon the size of the three (3) bedrooms in the main dwelling unit, a maximum of eight (8) guests may stay in the vacation rental at any one time (2 per bedroom and 2 additional guests).

11. No on-site advertising is permitted in conjunction with the vacation rental.

12. Payment of Transient Occupancy Tax is required per Municipal Code Section

3.24.030. Payment of Tourism Business Improvement District assessments is required per Municipal Code Chapter 3.46.

BUILDING AND LIFE SAFETY DIVISION CONDITIONS:

13. The applicant shall comply with the current California Codes including the specifically adopted City of Arroyo Grande provisions.

14. A safety inspection will be required prior to business license approval. Contact (805) 473-5454 for inspections.

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ORDINANCE NO. 663

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE

MUNICIPAL CODE REGARDING VACATION RENTALS AND

B. The proposed revisions to Title 16 will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern.

C. The proposed revisions are consistent with the purpose and intent of Title 16 and satisfy the intent of Chapter 16. 08 of the Municipal Code and provide for internal consistency.

D. The proposed revisions to Title 16 are exempt under per Sections 15061( b)( 3) and 15308 of the California Environmental Quality Act (CEQA) Guidelines.

ATTACHMENT 2

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ORDINANCE NO. 663
PAGE 2
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows:

SECTION 1: The above recitals and findings are true and correct and incorporated herein by this reference.

SECTION 2: Arroyo Grande Municipal Code Section 16. 52.230 is hereby added as follows:

C. Performance standards and conditions for vacation rentals.

1. Operators of vacation rentals are required to obtain a minor use permitplot plan review (Section 16. 16. 080) and a business license.

3. All Building Code and Fire Code requirements for the level of occupancy of the vacation rental shall be met.

4. All environmental health regulations shall be met.

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