Agenda packet, first session — Arroyo Grande City Council, February 22, 2022 (part 1 of 3)

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, February 22, 2022, 6:00 p.m.

Please click the link below to join the Zoom Meeting:
https://us02web.zoom.us/j/83255848846
Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be conducted by video/teleconferencing through Zoom Webinar until further notice.

Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

Members of the public may participate and provide public comment on agenda items during the meeting by joining the Zoom meeting or by submitting written public comments to the Clerk of the Council at [email protected].

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

5. AGENDA REVIEW

5.a. Closed Session Announcements
The City Attorney will announce reportable actions taken, if any, from the Special Meeting of February 22, 2022:
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8:

Property: 400 West Branch Street
Agency negotiators: Whitney McDonald, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
Negotiating parties: Dev Patel, on behalf of Kamla Hotels Under negotiation: Price and terms of payment

5.b. Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a. Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:

Receive update, accept public comments, discuss, and provide direction as necessary.

6.b. City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

6.c. Annual Presentation from Central Coast Community Energy (CCCE)

7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

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8.a. Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:

Ratify the attached listing of cash disbursements for the period of January 16 through January 31, 2022.

8.b. Consideration of Fiscal Year 2021-22 Mid-Year Financial Status Report and Request to Approve One Budget Adjustment Request
(VALENTINE)
Recommended Action:

Receive, consider, and file the FY 2021-22 Mid-Year Financial Status Report; and approve one Budget Adjustment Request in the amount of $27,550 for the addition of an Associate Engineer position in the Public Works Department.

8.c. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
(McDONALD)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

8.d. Consideration of a Resolution Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies of the City of Arroyo Grande Pursuant to Government Code Section 54953(e)(3)
(MATSON/CARMEL)
Recommended Action:

Adopt a Resolution authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

8.e. Consideration of Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meeting of February 8, 2022, as submitted.

8.f. Consideration of Adoption of a Resolution Adopting and Authorizing Submittal of a Notification of Intent to Comply in Accordance with SB 619 to CalRecycle (McDONALD)
Recommended Action:

Adopt a Resolution adopting and authorizing submittal of a Notification of Intent to Comply in accordance with SB 619 to CalRecycle.

8.g. Consideration of Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the Storm Drain System at 251 East Grand Avenue Project, PW 2021-12
(ROBESON)
Recommended Action:

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Adopt a Resolution finding that there is a need to continue the emergency action for the storm drain system repairs at 251 East Grand Avenue in accordance with Public Contract Code Section 22050.

8.h. Consideration of Resolution Accepting an Offer of Dedication for Street, Drainage, Slope and Public Utility Easements Per Parcel Map AG PM 06-0004 and Acceptance of Castillo Del Mar Extension Project Improvements, PW 2021-05
(ROBESON)
Recommended Action:

Adopt a Resolution: 1) rescinding the action to reject the offer of dedication for street, drainage, slope and public utility easements, 2) accepting the offer of dedication for street, drainage, slope and public utility easements known as Castillo Del Mar as identified on Parcel Map AG PM 06-0004, and 3) accepting the project improvements as constructed by J.J. Fisher Construction, Inc. in accordance with the plans and specifications for the Castillo Del Mar Extension Project, PW 2020-05; and direct staff to file a Notice of Completion, and authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.

8.i. Consideration of a Resolution Approving an Updated Freeway Maintenance Agreement with the State of California for the Portion of State Highway Route (SR) 101 within the City of Arroyo Grande
(ROBESON)
Recommended Action:
1) Adopt a Resolution approving and authorizing the Mayor to execute the Freeway Maintenance Agreement for the portion of State Highway Route (SR) 101 within the City of Arroyo Grande; and 2) Direct the City Clerk to forward the Resolution, Freeway Maintenance Agreement, and Letter of Self Insurance to the California Department of Transportation (Caltrans).

8.j. Consideration of Rejection of All Bids or Awarding a Contract for the Base Bid and Additive Alternative for Construction of the Swinging Bridge Retrofit Project, PW 2021-06, and Appropriation of Funds from the Sales Tax Fund Balance
(ROBESON)
Recommended Action:

Reject all bids and direct staff to solicit new bids after modifications are made to the construction documents for the Swinging Bridge Retrofit Project (PW2021-06).

8.k. Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:

Receive and file the monthly Water Supply and Demand Report.

9. PUBLIC HEARINGS

9.a. Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
Recommended Action:
1) Receive a report from the consultant and staff on the districting process and outreach efforts; 2) Conduct a public hearing to consider draft maps; 3) Provide direction on which

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maps should be considered for final selection at the next Public Hearing; and 4) Provide direction on a proposed election sequence.

10. OLD BUSINESS

10.a. Receive an Update on Progress Toward Council Goals and Priorities for Fiscal Year 2021- 22 (McDONALD)
Recommended Action:

Receive an update regarding progress toward the City Council’s Fiscal Year 2021-22 Goals and Priorities.

11. NEW BUSINESS

11.a. Discussion Regarding Municipal Code Requirements Related to the Sale and Discharge of Class C (“Safe and Sane”) Fireworks
(McDONALD/LIEBERMAN)
Recommended Action:

Discuss Arroyo Grande Municipal Code Section 8.08 related to the sale and discharge of Class C (“Safe and Sane”) fireworks, and provide direction to staff regarding potential changes to the existing code section, such as a complete prohibition of fireworks in the City or other modifications.

12. CITY COUNCIL REPORTS

12.a. MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. Central Coast Community energy (CCE)

3. City Selection Committee

4. South San Luis Obispo County Sanitation District (SSLOCSD)

5. Tourism Business Improvement District Advisory Board

6. Other

12.b. MAYOR PRO TEM GEORGE:

1. County Water Resources Advisory Committee (WRAC)

2. Visit SLO CAL Advisory Board

3. Other

12.c. COUNCIL MEMBER BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

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12.d. COUNCIL MEMBER STORTON:

1. Brisco/Halcyon Interchange Subcommittee

2. Five Cities Fire Authority (FCFA)

3. Integrated Waste Management Authority Board (IWMA)

4. South County Chambers of Commerce Governmental Affairs Committee

5. Other

12.e. COUNCIL MEMBER PAULDING:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

3. 4. REACH SLO Advisory Commission

5. Other

13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

14. CLOSED SESSION
None.

15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government

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Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

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Annual Member Agency
Update
City of Arroyo Grande
February 22, 2022
Item 6.c. Page 8 of 349
How Does CCA Work?
“A Partnership to support shared customers”
Item 6.c. Page 9 of 349
WHO WE ARE?
Item 6.c. Page 10 of 349

CCCE GOVERNANCE
Policy Board: Meets 4 Times Annually including Annual Meeting Operations Board: Meets 10 Times Annually including Annual Meeting Community Advisory Council: Meets 7 Times Annually including Annual Meeting County of
Santa Cruz
City of
Santa Cruz
City of
Watsonville
County of
Monterey
City of
Salinas
County of
San Benito
County of
Santa
Barbara
City of
Santa Maria
County of
Santa Cruz
City of
Santa Cruz
City of
Watsonville
County of
Monterey
City of
Salinas
County of
San Benito
County of
Santa
Barbara
City of
Santa Maria
Coastal
Cities
Marina
Sand City*
Seaside
Del Rey
Oaks
Coastal
Cities
Marina
Sand City*
Seaside
Del Rey
Oaks
Peninsula
Cities
Carmel
Monterey
Pacific*
Grove
Salinas
Cities
Greenfield
Gonzales
Soledad*
San Benito
Cities
Hollister*
San Juan
Bautista
Santa Cruz
Cities
Capitola*
Scotts
Valley
San Luis
Obispo
Cities
San Luis
Obispo*
Morro Bay
Paso Robles
San Luis
Obispo
Cities
San Luis
Obispo*
Morro Bay
Paso Robles
South
County
Cities
Arroyo
Grande
Grover
Beach
Pismo*
Beach
South
County
Cities
Arroyo
Grande
Grover
Beach
Pismo*
Beach
SB County
Cities
Guadalupe
Solvang*
Buellton
SB County
Cities
Goleta
Carpinteria*
Coastal
Cities
Marina
Sand City*
Seaside
Del Rey
Oaks
Peninsula
Cities
Carmel
Monterey
Pacific*
Grove
Salinas
Cities
Greenfield
Gonzales
Soledad*
San Benito
Cities
Hollister*
San Juan
Bautista
Santa Cruz
Cities
Capitola*
Scotts
Valley
San Luis
Obispo
Cities
San Luis
Obispo*
Morro Bay
Paso Robles
South
County
Cities
Arroyo
Grande
Grover
Beach
Pismo*
Beach
SB County
Cities
Guadalupe
Solvang*
Buellton
SB County
Cities
Goleta
Carpinteria*
*City representative currently serving in a shared seat.

Item 6.c. Page 11 of 349
CCCE

ACCOMPLISHMENTS
Local
Choice
Economic
Vitality
Local
Support
Financial
Stability
Clean
Energy
• 3Cchoice– clean & renewable
offering
• 3Cprime – 100% renewable
offering
• 94% enrollment
• Contracts with Local Vendors Over
$1,000,000
• 38 full time employees • 2 offices – Monterey & San Luis Obispo
• Received an A rating with S&P • Over $140 Million in Rate Stabilization Fund
• Service and Loans Paid Off
• 889 MWs of Renewables – solar,
wind, geothermal
• 261 MWs of battery storage • Pathway to 100% clean &
renewable
• $50+ million – Customer
benefits
• Over $14 million set aside
for FY 21/22 Energy
Programs
Item 6.c. Page 12 of 349
Photo Credit: 2020 Rutgers, The State University of New Jersey Item 6.c. Page 13 of 349

FAST TRACKING NEW ENERGY DEVELOPMENT
Cost of Service (COS) Rate Design
These projects will serve about 61% of CCCE’s retail load when all are online, expected in 2025.
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
CCCE Long-term (LT) Contracting Status as a % of Retail Load 3CE Executed PPA % State RPS Requirement %
State RPS LT Contracting Requirement % 3CE's Procurement Policy % CCCE's Executed Contract Summary
Project Type Count Gen Capacity (MW) Storage Capacity
(MW)
Solar + Storage PPAs 9 633 201
Solar Only PPAs 1 150
Wind PPAs 1 33
Geothermal PPAs 2 73
RA Only Agreement 1 60
14 889 261
Item 6.c. Page 14 of 349

CCCE COMMITMENT TO RENEWABLE

PROCUREMENT
• contracted for approximately $1 billion in long term solar plus storage contracts since 2018
• shortlisted 7 local projects through its local renewables RFP • Joined other CCAs to advance long duration storage RFP to support grid reliability through existing and new technologies • issued an RFQ for up to 100MW of front of the meter battery storage, with the potential to island projects for increased resiliency
• We invite the City of Seaside to join this project and identify key sites
Item 6.c. Page 15 of 349
CCCE HISTORIC RATES & COVID-19

RESPONSE
2018
3% rebate
2019
5% rebate
Jan – April
2020
7% monthly
discount
May &
June 2020
50% Bill
Reduction
July 2020 –
Feb 2022
2%
discount
Item 6.c. Page 16 of 349
Long-term rate adoption increases predictability and rate stability Customer choices and transparency improve with simplified customer classes
New rates increase customer rate equity throughout customer segments
New rate structure maintains competitive rates across all customer segments
https://3cenergy.org/2022-energy-choices/
GOALS OF 2022 CCCE SERVICE OFFERINGS
Item 6.c. Page 17 of 349

APPROVED APPROACH TO RATE DESIGN
Cost of Service (COS) Rate Design

1. Estimate the total cost necessary to serve all 3CE customers • Power procurement
• Energy Programs
• Rate stabilization fund
• Administrative costs

2. Create simple, easily understood customer classes based on size and usage profile

3. Allocate total cost across customer classes

4. Adjust allocations so each class will save a minimum of 1% relative to PG&E

5. Design rates for each customer class to recover costs allocated to that class

6. Rates will go live effective March 1, 2022 for customers within PG&E’s service territory
Item 6.c. Page 18 of 349
Overview:
• $1.3 million in FY 18/19
• $5.4 million in FY 19/20
• $6.2 million in FY 20/21
• Estimated $14.1 million in FY
21/22
• 4% of operating revenue in FY
21/22
Electrification in building and
transportation sectors could
result in $3 billion of
untapped revenue market
wide
CCCE Energy Programs
12 FY 21/22 Energy Programs
Electrify Your Ride - $2.8 million – NOVEMBER 2021
School Bus Electrification - $1 million - OCTOBER 2021
Agriculture Electrification - $600k - OCTOBER 2021
Residential Electrification - $1.6 million
New Construction Electrification - $1.5 million – OCYOBER 2021 Reach Code - $60k
Battery Energy Storage Pilot - $350k
Summer Readiness - $400k
Energy Education, Workforce Development and Innovation Grants - $1 million
Greenhouse Gas Inventory - $64k
Item 6.c. Page 19 of 349
Planning and Implementation
• Funding for planning and implementation projects related to electrification • Intended for member agencies to electrify their vehicle fleets, municipal properties, and the community infrastructure that serves households and businesses.

Innovation
• Funding to deploy new and innovative electrification or other clean energyrelated technology for municipal or community buildings and/or fleets. • Intended to foster market transformation, demonstrate scalable and replicable solutions, and identify potential future CCCE energy program concepts.

Electrification and Innovation Grant Program
Item 6.c. Page 20 of 349
Locally Sited Front of the Meter
Distributed Energy Storage Projects
Benefits
• Rate Stability reduced energy cost & reduced RA cost
• Grid Stability local power supply, critical period imports reduced => fewer outages
• Grid services balance power flows
• Reduced GHGs evening dispatch of day-time “solar” electrons • Local jobs building and maintaining facilities
• Potential “microgrid” islanding => resiliency
Item 6.c. Page 21 of 349
Medium and Heavy-Duty Vehicle Electrification
Program
• Intended to support the electrification of Member Agency medium and heavy-duty fleet vehicles
• Potential applications include street sweepers, refuse trucks, dump trucks, and first response vehicles
• CCCE will reserve funds for qualifying projects and funds will be dispersed once purchases and/or projects are completed
• Intended to work in coordination with city/county purchasing schedules and policies
• Incentives likely to be tied to increased cost of electric models from standard internal combustion options
Item 6.c. Page 22 of 349
September 30, 2021
COMING MID-NOVEMBER 2021
New and expanded Electrify Your Ride program will incentivize EV's, EV Chargers AND Electric Bikes with our largest energy program budget to date!
Item 6.c. Page 23 of 349
City of Arroyo Grande
by The Numbers
(96.74% Enrollment)
• 8,343 total enrolled customers
• 7,218 Residential
• 1,057 Commercial
• 14 Agricultural

ENERGY PROGRAM FUNDS
• Electrify Your Ride $18.7k
Item 6.c. Page 24 of 349
Salinas & San Luis
Obispo
Provided lunch & PPE to almost 500
workers and counting

FIELD PROMOTION
2021
Item 6.c. Page 25 of 349
Customer Resources & Tools
Phase 1
- Creating resources to help
customers get access to data
and make informed rate
decisions
- Customer Energy Portal
- Rate Comparison Tool for Cost of
Service
Phase 2
- Harnessing customer data to
integrate energy programs and
opportunities for electrification
Item 6.c. Page 26 of 349
Vendor Registry
Item 6.c. Page 27 of 349
A Unified Central Coast
CCA
Key Updates:
• Adopted Cost of Service rate structure to achieve agency goals • Working with CCCE member agencies on regulatory and legislative matters that ensure customer fairness and equal access to resources
• Pathway to achieve 100% clean and renewable energy by 2030 • Leveraging Community Advisory Council for outreach and non-voting seat participation on Operations & Policy Boards
• Engaging with the community around development of future programs • Enrollment of over 140k customers in 2021 & 2022 across 12 communities Item 6.c. Page 28 of 349
Stay Connected with CCCE
Follow us online, join our newsletter and board agenda notification list, and check our extensive FAQ section on the website.
www.3Cenergy.org
[email protected]

1.888.909.6227
@3CEnergy
@3CEnergy
@3CEnergyEnEspanol
Item 6.c. Page 29 of 349
Item 8.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: February 22, 2022
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $828,962.48 fiscal impact that includes the following items:
 Accounts Payable Checks $463,202.89
 Payroll & Benefit Checks $365,759.59
RECOMMENDATION:

Ratify the attached listing of cash disbursements for the period of January 16 through January 31, 2022.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2021-22 budget.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

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Item 8.a.

City Council
Consideration of Cash Disbursement Ratification
February 22, 2022

Page 2 ends

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. January 16 – January 31, 2022 – Accounts Payable Check Register

2. January 28, 2022 – Payroll and Benefit Check Registers

Page 31 of 349 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 15 - JANUARY 31, 2022
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name1 01/18/2022 292684 $ 4,697.38 02/22 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP2 01/18/2022 292684 368.87 02/22 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP3 01/18/2022 292684 462.03 02/22 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP4 01/20/2022 292685 1,811.47 PROP 218 MAILER-BULK MAIL PERMIT 640.4710.5208 US POSTMASTER5 01/20/2022 292685 452.90 PROP 218 MAILER-BULK MAIL PERMIT 612.4610.5208 US POSTMASTER6 01/21/2022 292686 55.00 DONATION-MAYORS HOLIDAY HOUSE 010.0000.4607 5 CITIES HOMELESS COALITION7 01/21/2022 292687 197.22 ACCT 238451-01839190 RADIO 010.4145.5403 AT & T8 01/21/2022 292687 33.78 ACCT 235841-39568063 ALARM 220.4303.5303 AT & T9 01/21/2022 292688 200.00 CPCA TRAINING SYMPOSIUM- POST PER DIEM 010.4204.5501 ZAK AYALA10 01/21/2022 292689 145.00 01/22 UST INSPECTION 010.4305.5303 B & T SVC STN CONTRACTORS, INC11 01/21/2022 292690 165.00 PEST CONTROL: PW 010.4213.5303 BREZDEN PEST CONTROL, INC12 01/21/2022 292691 96.90 GOPHER TRAPS, PRIMER 010.4420.5605 BRISCO MILL & LUMBER YARD13 01/21/2022 292691 31.42 KILZ PRIMER 010.4420.5605 BRISCO MILL & LUMBER YARD14 01/21/2022 292691 28.63 (3) BUCKETS 640.4712.5255 BRISCO MILL & LUMBER YARD15 01/21/2022 292691 2.68 GLUE 640.4712.5255 BRISCO MILL & LUMBER YARD16 01/21/2022 292691 39.86 PW-60 PHONE MOUNT 640.4712.5255 BRISCO MILL & LUMBER YARD17 01/21/2022 292692 58.19 B'FAST W/ SANTA POSTERS 010.4424.5252 BURDINE PRINTING (DBA)18 01/21/2022 292693 506.30 6 TON 1/2" MED ASPHALT 640.5946.7001 CALPORTLAND CONSTRUCTION19 01/21/2022 292694 430.00 CIM REFUND-WINTER BREAK WK 3 $215X2 010.0000.4602 REBECCA CAMPBELL20 01/21/2022 292695 68.57 PW-140 TRASH PUMP BATTERY 220.4303.5603 CARQUEST AUTO PARTS21 01/21/2022 292695 40.92 PW-140 TRASH PUMP COOLANT 220.4303.5603 CARQUEST AUTO PARTS22 01/21/2022 292695 5.61 PW-61 WHEEL HUB DUST CAP 220.4303.5603 CARQUEST AUTO PARTS23 01/21/2022 292695 51.59 PW-14 OIL & FILTER 640.4712.5601 CARQUEST AUTO PARTS24 01/21/2022 292696 31.25 SOTO SPORTS COMPLEX SOD 010.4430.5605 CENTRAL COAST SOD INC25 01/21/2022 292697 11,941.75 1/21-12/21 HILLCREST DR TOWER 010.4145.5553 BLAIR B & MARK H MANKINS, CO-TRUSTEES26 01/21/2022 292698 881.00 CASH FOR GRASS-881 SQFT 226.4306.5554 FAITH CROW27 01/21/2022 292699 177.79 GEARWRENCH EXT SET, RATCHET SET 220.4303.5273 DNB INDUSTRIAL SUPPLY28 01/21/2022 292700 500.00 BASIC SWAT SCHOOL-POST PER DIEM 010.4203.5501 STEPHEN DOHERTY29 01/21/2022 292701 14,000.00 2021 SOTO SPORTS TURF RENOVATION 350.5515.7001 DORMAN HYDRO-SEEDING30 01/21/2022 292702 500.00 BASIC SWAT SCHOOL-POST PER DIEM 010.4203.5501 ANTHONY ESTRADA31 01/21/2022 292703 20.00 PW-22 FLAT TIRE REPAIR 220.4303.5601 FIGUEROA'S TIRES32 01/21/2022 292704 2,758.75 ENGINEERING SERVICES FOR STORM DRAIN SYSTEM 350.5797.7501 GARING TAYLOR & ASSOCIATES INC33 01/21/2022 292705 700.00 VILLAGE SIDEWALK CLEANING-116FT 220.4303.5303 HOME DETAILING PROFESSIONALS34 01/21/2022 292706 90.00 FORFEIT GAME FEES-08/15/21 010.4424.5352 LARRY JUAREZ, SR35 01/21/2022 292706 300.00 2021 UMPIRE FEE-FALL 010.4424.5352 LARRY JUAREZ, SR36 01/21/2022 292706 300.00 2021 UMPIRE FEE-SUMMER 010.4424.5352 LARRY JUAREZ, SR37 01/21/2022 292706 100.00 2021 UMPIRE FEE-SPRING 010.4424.5352 LARRY JUAREZ, SR38 01/21/2022 292707 34.42 STD 3/8 SOCKET SET 010.4305.5273 LAWSON PRODUCTS, INC39 01/21/2022 292708 5,970.88 1/21-12/21 HILLCREST DR RENT 010.4145.5553 MARK H MANKINS40 01/21/2022 292709 5,970.88 1/21-12/21 HILLCREST DR RENT 010.4145.5553 BLAIR AND DEANNE MANKINS, RT UTD DTD 9/9/15

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 15 - JANUARY 31, 2022
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name41 01/21/2022 292710 $ 246.67 METRIC & SAE T-HANDLES 220.4303.5273 MATCO TOOLS42 01/21/2022 292711 135.00 LIFT STN#5 MOTOR REPAIR 612.4610.5610 MELLO & SON'S PUMPS & MOTORS43 01/21/2022 292711 1,198.19 WELL# 6 & 8 MOTOR REPAIRS 640.4711.5603 MELLO & SON'S PUMPS & MOTORS44 01/21/2022 292712 125.80 B'FAST W/ SANTA -REIMBURSE KNIGHTS OF COLUMBUS 010.4424.5252 RICK MERCIER45 01/21/2022 292713 1,500.00 STREETSAVE ANNUAL SUBSCRIPTION 350.5638.7701 METROPOLITAN TRANSPORT. COMM.46 01/21/2022 292713 1,000.00 STREETSAVE SOFTWARE SUPPORT SERVICES 350.5638.7701 METROPOLITAN TRANSPORT. COMM.47 01/21/2022 292714 9,283.39 FAIR OAKS WATER MAIN REPLACEMENT 640.5911.7501 MICHAEL K NUNLEY & ASSOC.48 01/21/2022 292714 5,593.42 2021 SEWER LINING PROJECT DESIGN 612.5821.7501 MICHAEL K NUNLEY & ASSOC.49 01/21/2022 292715 59.26 1 CU YD DG-SOTO SPORTS COMPLEX 350.5515.7001 MIER BROS LANDSCAPE PRODUCTS50 01/21/2022 292715 7,693.35 170 CU YDS TEE/MIX SOTO RENOVATION 350.5515.7001 MIER BROS LANDSCAPE PRODUCTS51 01/21/2022 292715 1,357.65 30 CU YDS TEE/MIX SOTO RENOVAT 350.5515.7001 MIER BROS LANDSCAPE PRODUCTS52 01/21/2022 292715 140.08 1/3 YD CONCRETE-TALLY HO SVC REPAIR 640.4712.5610 MIER BROS LANDSCAPE PRODUCTS53 01/21/2022 292716 1,430.00 THANKSGIVING BREAK CAMPS-CYBERCRAWLER 010.4424.5351 MINDS IN MOTION OF NJ LLC54 01/21/2022 292717 76.54 TAPE, JOINT COMPOUND,DRYWALL 010.4213.5604 MINER'S ACE HARDWARE, INC55 01/21/2022 292717 59.34 CONNECTOR WIRE, ELECTRIC BALLAST 010.4213.5604 MINER'S ACE HARDWARE, INC56 01/21/2022 292717 41.99 (3) T8 FLORESCENT BULBS 010.4213.5604 MINER'S ACE HARDWARE, INC57 01/21/2022 292717 26.92 TOILET FLAPPERS 010.4213.5604 MINER'S ACE HARDWARE, INC58 01/21/2022 292717 35.55 CABLE TIES 010.4213.5604 MINER'S ACE HARDWARE, INC59 01/21/2022 292717 11.16 (4) MOUSE TRAPS 010.4213.5604 MINER'S ACE HARDWARE, INC60 01/21/2022 292717 41.71 MINI ROLLERS, SPRAY PAINT, CITRUS SPRAY, SANDPAPER 010.4213.5604 MINER'S ACE HARDWARE, INC61 01/21/2022 292717 21.53 PLUNGER, PLIERS 010.4213.5604 MINER'S ACE HARDWARE, INC62 01/21/2022 292717 29.69 SPRAYPAINT, DRILL BITS 010.4213.5604 MINER'S ACE HARDWARE, INC63 01/21/2022 292717 39.85 HEARING PROTECTION, GLOVES 010.4420.5605 MINER'S ACE HARDWARE, INC64 01/21/2022 292717 8.68 (2) KEYS -SOTO 010.4430.5605 MINER'S ACE HARDWARE, INC65 01/21/2022 292717 8.61 CABLE TIES 010.4430.5605 MINER'S ACE HARDWARE, INC66 01/21/2022 292717 33.35 (4) CANS SPRAY PAINT, TAPE 010.4430.5605 MINER'S ACE HARDWARE, INC67 01/21/2022 292717 48.48 STEEL TAMPER 220.4303.5613 MINER'S ACE HARDWARE, INC68 01/21/2022 292717 17.22 (2) BAGS FAST SET CONCRETE 220.4303.5613 MINER'S ACE HARDWARE, INC69 01/21/2022 292717 7.53 SAMPLE BAGS 640.4712.5255 MINER'S ACE HARDWARE, INC70 01/21/2022 292717 5.38 BATTERIES 640.4712.5255 MINER'S ACE HARDWARE, INC71 01/21/2022 292717 32.30 WIRE CONNECTORS FOR METERS 640.4712.5255 MINER'S ACE HARDWARE, INC72 01/21/2022 292718 35.00 REFUND-BRIDGE 010.0000.4605 CHRISTINE MOORE73 01/21/2022 292719 210.00 PW-44 REPAIR 612.4610.5601 MULLAHEY FORD74 01/21/2022 292720 218.15 FCFA FIRE EXTINGUISHER MAINT 010.4213.5303 SCOTT O'BRIEN FIRE & SAFETY CO75 01/21/2022 292721 870.00 2021 STREET REPAIRS - 4 ADDITIONAL STREETS 350.5638.7501 PAVEMENT ENGINEERING INC76 01/21/2022 292722 200.00 REFUND-WOMENS CLUB DEPOSIT 010.0000.2206 RUBEN PILLE77 01/21/2022 292723 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 DAVID RIVERA78 01/21/2022 292723 58.00 PARK RENTAL REFUND-STROTHER 010.0000.4354 DAVID RIVERA79 01/21/2022 292724 30.00 ADULT SOFTBALL SCORER- 2 X $15 010.4424.5352 MARTINA SARMIENTO80 01/21/2022 292725 75.00 REFUND-PICKLEBALL 010.0000.4605 KAREN SCHMIDT

Page 33 of 349 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 15 - JANUARY 31, 2022
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name81 01/21/2022 292726 $ 14.79 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS82 01/21/2022 292726 274.03 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS83 01/21/2022 292726 318.32 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS84 01/21/2022 292727 6,699.60 MS Office Pro Plus~ 010.4140.5607 SOFTWAREONE, INC85 01/21/2022 292727 0.15 MS OFFICE PRO PLUS ELECTRONIC 010.4140.5607 SOFTWAREONE, INC86 01/21/2022 292728 3,500.00 01/22 TBID ADMIN FEE 240.4150.5303 SOUTH COUNTY CHAMBERS87 01/21/2022 292729 148.32 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC88 01/21/2022 292729 227.84 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC89 01/21/2022 292729 148.32 DUMPSTERS -STROTHER PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC90 01/21/2022 292729 116.59 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC91 01/21/2022 292729 164.23 DUMPSTERS -PW CARDBOARD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC92 01/21/2022 292729 160.23 TRASH/RECYCLING -CITY HALL 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC93 01/21/2022 292730 32,918.52 FY21/22 ANNUAL WATER SYSTEM FEE 640.4710.5303 SWRCB94 01/21/2022 292731 90.00 M ROBLES D-3, WATER CERT RENEWAL 010.4420.5503 SWRCB-DWOCP95 01/21/2022 292732 130.57 PD-4618 TOLL & PENALTY 010.4203.5501 THE TOLL ROADS96 01/21/2022 292733 50.00 PARK DEPOSIT REFUND-HERITAGE PARK 010.0000.2206 TANIA TRONCOSO97 01/21/2022 292734 6,750.00 STREET SWEEPING SERVICES 220.4303.5303 VENCO POWER SWEEPING INC98 01/21/2022 292734 2,250.00 STREET SWEEPING SERVICES 010.4307.5303 VENCO POWER SWEEPING INC99 01/21/2022 292735 200.00 WASHING MACHINE REBATE 226.4306.5554 JARED WORTHEN100 01/21/2022 292736 200.00 UB Refund Cst #00025954 640.0000.2301 VALERIE BOICE101 01/21/2022 292737 37.42 UB Refund Cst #00024440 640.0000.2301 NICOLE M DELEON102 01/21/2022 292738 4.83 UB Refund Cst #00023486 640.0000.2301 JENNIFER EVERETT103 01/21/2022 292739 9,007.37 FEDERAL WITHHOLDING TAX 011.0000.2104 CITY OF ARROYO GRANDE104 01/21/2022 292739 7,404.18 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE105 01/21/2022 292739 1,731.62 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE106 01/21/2022 292740 2,702.23 STATE WITHHOLDING TAX 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT107 01/21/2022 292740 511.43 STATE SDI CONTRIBUTION 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT108 01/21/2022 292741 18,768.52 EE DEFERRED COMP-FLAT 011.0000.2117 ICMA RETIREMENT CORP109 01/21/2022 292742 20,623.67 FIRE TIER I PPE 01/06/22 011.0000.2106 PERS - RETIREMENT110 01/21/2022 292742 11,750.28 POLICE TIER I PPE 01/06/22 011.0000.2106 PERS - RETIREMENT111 01/21/2022 292742 10,784.17 POLICE PEPRA PPE 01/06/22 011.0000.2106 PERS - RETIREMENT112 01/21/2022 292742 11,527.21 MISC PEPRA PPE 01/06/22 011.0000.2106 PERS - RETIREMENT113 01/21/2022 292742 8,307.64 MISC TIER I PPE 01/06/22 011.0000.2106 PERS - RETIREMENT114 01/21/2022 292742 6,967.56 FIRE PEPRA PPE 01/06/22 011.0000.2106 PERS - RETIREMENT115 01/21/2022 292742 6,138.10 POLICE TIER II PPE 01/06/22 011.0000.2106 PERS - RETIREMENT116 01/21/2022 292742 3,955.20 MISC TIER II PPE 01/06/22 011.0000.2106 PERS - RETIREMENT117 01/28/2022 292743 838.96 01/22 SUPPLEMENTAL INSURANCE 011.0000.2126 AFLAC INSURANCE118 01/28/2022 292744 3,153.50 01/22 AGPD ASSN DUES 011.0000.2116 ARROYO GRANDE POLICE ASSN119 01/28/2022 292745 41,222.31 FEDERAL WITHHOLDING TAX 011.0000.2104 CITY OF ARROYO GRANDE120 01/28/2022 292745 46,807.24 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE

Page 34 of 349 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 15 - JANUARY 31, 2022
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name121 01/28/2022 292745 $ 11,432.84 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE122 01/28/2022 292746 15,952.35 STATE WITHHOLDING TAX 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT123 01/28/2022 292746 2,436.10 STATE SDI CONTRIBUTION 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT124 01/28/2022 292747 298.84 CHILD SUPPORT PAYDATE 01/28/22 011.0000.2114 CA STATE DISBURSEMENT UNIT125 01/28/2022 292747 133.38 CHILD SUPPORT PAYDATE 01/28/22 011.0000.2114 CA STATE DISBURSEMENT UNIT126 01/28/2022 292747 150.46 CHILD SUPPORT PAYDATE 01/28/22 011.0000.2114 CA STATE DISBURSEMENT UNIT127 01/28/2022 292747 154.15 CHILD SUPPORT PAYDATE 01/28/22 011.0000.2114 CA STATE DISBURSEMENT UNIT128 01/28/2022 292747 16.15 CHILD SUPPORT PAYDATE 01/28/22 011.0000.2114 CA STATE DISBURSEMENT UNIT129 01/28/2022 292748 15.00 01/22 AG FIRE ASSN DUES 011.0000.2115 FIVE CITIES FIREFIGHTERS ASSOC130 01/28/2022 292749 3,360.00 01/22 CAREER FF ASSN DUES 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS131 01/28/2022 292750 3,848.39 EE DEFERRED COMP % 011.0000.2117 ICMA RETIREMENT CORP132 01/28/2022 292750 10,957.48 EE DEFERRED COMP FLAT 011.0000.2117 ICMA RETIREMENT CORP133 01/28/2022 292750 866.66 ER DEFERRED COMP FLAT 011.0000.2117 ICMA RETIREMENT CORP134 01/28/2022 292750 275.00 EE ROTH CONTRIBUTION 011.0000.2117 ICMA RETIREMENT CORP135 01/28/2022 292751 21.51 02/22 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP136 01/28/2022 292752 77.75 01/22 LEGAL SVCS 011.0000.2125 LEGALSHIELD137 01/28/2022 292753 1,195.60 01/22 SEIU DUES 011.0000.2118 S.E.I.U. LOCAL 620138 01/28/2022 292754 990.22 EE PARS CONTRIBUTION PAYDATE 01/28/22 011.0000.2107 US BANK OF CALIFORNIA139 01/28/2022 292754 247.57 ER PARS CONTRIBUTION PAYDATE 01/28/22 011.0000.2107 US BANK OF CALIFORNIA140 01/28/2022 292755 386.00 SW MONITORING & SAMPLING LAB FEE 220.4303.5303 ABALONE COAST ANALYTICAL INC141 01/28/2022 292755 386.00 SW MONITORING & SAMPLING LAB FEE 220.4303.5303 ABALONE COAST ANALYTICAL INC142 01/28/2022 292756 467.04 PRESCHOOL SUPPLIES 010.4423.5253 AMAZON CAPITAL SERVICES143 01/28/2022 292756 164.58 THERABANDS 010.4424.5251 AMAZON CAPITAL SERVICES144 01/28/2022 292756 25.85 KEYCHAIN LIGHTS 010.4424.5251 AMAZON CAPITAL SERVICES145 01/28/2022 292756 284.43 SPECIAL EVENT SUPPLIES 010.4424.5252 AMAZON CAPITAL SERVICES146 01/28/2022 292756 252.18 SCHOOL YEAR SUPPLIES 010.4425.5255 AMAZON CAPITAL SERVICES147 01/28/2022 292756 65.88 COMMUNITY RELATIONS-SANTA COP 010.0000.2025 AMAZON CAPITAL SERVICES148 01/28/2022 292756 124.10 COVID SUPPLIES 010.4919.5255 AMAZON CAPITAL SERVICES149 01/28/2022 292757 1,851.85 PURCHASE WATER METERS FOR FY 2021/22 640.4712.5207 AQUA-METRIC SALES CO(DBA)150 01/28/2022 292757 5,480.28 PURCHASE WATER METERS FOR FY 2021/22 640.4712.5207 AQUA-METRIC SALES CO(DBA)151 01/28/2022 292757 17.18 REPLACEMENT PARTS FOR WATER METERS 640.4712.5611 AQUA-METRIC SALES CO(DBA)152 01/28/2022 292758 118.67 PW-5 METAL CUTTING BLADES, WD-40 640.4712.5255 ARROYO GRANDE HOME & GARDEN153 01/28/2022 292759 390.00 2022 LICENSE-PUBLIC PERF OF COPYRIGHTED MUSIC 010.4003.5319 ASCAP154 01/28/2022 292760 566.77 OFFICE SUPPLIES-PD ENVELOPES 010.4201.5201 BOONE PRINTING & GRAPHICS INC155 01/28/2022 292761 37.68 (2) FASTSET CONCRETE, BIT TIPS 220.4303.5613 BRISCO MILL & LUMBER YARD156 01/28/2022 292762 391.00 2022 PUBLIC PERF OF COPYRIGHTED MUSIC 010.4003.5319 BROADCAST MUSIC INC157 01/28/2022 292763 649.00 01/21-12/21 UNDERGROUND FUEL STORAGE TANK 010.4305.5303 CA DEPT OF TAX & FEE ADMIN158 01/28/2022 292764 1,011.16 10/21-12/21 SMIP 010.0000.2208 CA ST DEPT OF CONSERVATION159 01/28/2022 292764 (50.56) ADMIN FEE-SMIP 010.0000.4801 CA ST DEPT OF CONSERVATION160 01/28/2022 292765 224.00 10/21-12/21 STATE GREEN BLDG STD FEE 010.0000.2223 CALIFORNIA BUILDING STANDARDS

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 15 - JANUARY 31, 2022
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name161 01/28/2022 292765 $ (22.40) ADMIN CODE ENF EDUC FEE 010.0000.2223 CALIFORNIA BUILDING STANDARDS162 01/28/2022 292766 347.10 FILLSAND DELIVERY 640.5946.7001 CALPORTLAND CONSTRUCTION163 01/28/2022 292766 436.22 FILL SAND 25 TON 640.5946.7001 CALPORTLAND CONSTRUCTION164 01/28/2022 292767 16.14 PW-60 WINDSHIELD FLUID & FUEL 640.4712.5601 CARQUEST AUTO PARTS165 01/28/2022 292768 175.62 REPLACEMENT SAFETY SHOES 640.4712.5255 CARR'S BOOTS & WESTERN166 01/28/2022 292769 1,510.00 2021 QTRLY MAINT, ANNUAL TEST 010.4213.5303 CENTRAL ELEVATOR SERVICES167 01/28/2022 292770 987.20 ACCT#8245100960223598-PD VOICE 010.4145.5401 CHARTER COMMUNICATIONS168 01/28/2022 292770 179.89 ACCT#8245100960223572- PD BUSINESS 010.4145.5401 CHARTER COMMUNICATIONS169 01/28/2022 292771 237.00 LCW ANNUAL CONFERENCE-GSA PER DIEM 010.4204.5501 SHAWN COSGROVE170 01/28/2022 292772 354.35 KYOSERA COPIER LEASE PMT 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS171 01/28/2022 292773 65.25 2022 ELECTION CODE 010.4002.5506 DFM ASSOCIATES172 01/28/2022 292774 250.00 SEXUAL ASSAULT INV. POST PER DIEM 010.4204.5501 PHILLIP DOLLMAN173 01/28/2022 292775 74.00 PROACTIVE PATROL TACTICS-GSA PER DIEM 010.4203.5501 ANTHONY ESTRADA174 01/28/2022 292776 1,196.32 (40) SOTO TURF RENO FERTILIZER 350.5515.7001 EWING175 01/28/2022 292777 405.31 WELL #9 -GALV PIPE, VALVES, FITTINGS 640.4711.5603 FARM SUPPLY CO176 01/28/2022 292778 20.00 LOCK REPAIR 010.4213.5604 FRANK'S LOCK & KEY177 01/28/2022 292778 154.73 (6) 3866 LOCKS, 1 PADLOCK 010.4420.5605 FRANK'S LOCK & KEY178 01/28/2022 292779 285.00 STUMP GRINDER RENTAL 010.4420.5605 GROVER TOOL AND RENTALS179 01/28/2022 292779 185.00 STUMP GRINDER RENTAL 010.4420.5605 GROVER TOOL AND RENTALS180 01/28/2022 292780 175.00 J MATSON MEMBERSHIP 4/22-3/23 010.4002.5503 IIMC - INTL INST OF MUNICIPAL181 01/28/2022 292781 1,405.52 12/21 ZUMBA, BARRE 010.4424.5351 HEIDY MANGIARDI182 01/28/2022 292782 237.00 LCW ANNUAL CONFERENCE-GSA PER DIEM 010.4201.5501 MICHAEL MARTINEZ183 01/28/2022 292783 255.28 PW-44 SMALL TOOLS 612.4610.5273 MINER'S ACE HARDWARE, INC184 01/28/2022 292783 55.40 BATTERIES FOR STOCK 640.4712.5255 MINER'S ACE HARDWARE, INC185 01/28/2022 292784 132.02 FIRE EXTINGUISHER SVC-PD 010.4201.5303 SCOTT O'BRIEN FIRE & SAFETY CO186 01/28/2022 292785 8.89 DELIVERY CHARGES 010.4201.5208 ON TRAC187 01/28/2022 292786 30.68 ELECTRIC-WELL#11 352 LA CANADA 640.4711.5402 PACIFIC GAS & ELECTRIC CO188 01/28/2022 292786 13.20 ELECTRIC-484 BAKEMAN LN 219.4460.5304 PACIFIC GAS & ELECTRIC CO189 01/28/2022 292787 18.00 UNIFORM CLEANING-ADMIN 010.4201.5303 PARAMOUNT CLEANERS190 01/28/2022 292787 431.50 UNIFORM CLEANING-PATROL SVCS 010.4203.5303 PARAMOUNT CLEANERS191 01/28/2022 292787 99.25 UNIFORM CLEANING-SUPPORT SVCS 010.4204.5303 PARAMOUNT CLEANERS192 01/28/2022 292788 1,200.00 PET PICK-UP BAGS 010.4420.5605 PET PICK-UPS193 01/28/2022 292788 183.21 FREIGHT 010.4420.5605 PET PICK-UPS194 01/28/2022 292789 41.50 (2) SWEAT SHIRT EMBROIDERY 010.4420.5255 R & T EMBROIDERY, INC195 01/28/2022 292789 50.19 SWEATSHIRTS/HOODIES-HANSON, CA 612.4610.5255 R & T EMBROIDERY, INC196 01/28/2022 292789 50.18 SWEATSHIRTS/HOODIES-HANSON, CA 640.4712.5255 R & T EMBROIDERY, INC197 01/28/2022 292790 5.38 COUNCIL CHAMBERS WATER 010.4213.5303 READYREFRESH BY NESTLE198 01/28/2022 292791 894.13 PW-11 BACKHOE -2 NEW FRONT TIRES 640.4712.5603 SANTA MARIA TIRE, INC199 01/28/2022 292792 513.00 2022 MUSIC LICENSING ACCT#1172 010.4003.5503 SESAC200 01/28/2022 292793 1,060.00 SOFTWARE MAINT-INTERVIEW ROOM 010.4204.5607 SIGNALSCAPE INC

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 15 - JANUARY 31, 2022
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name201 01/28/2022 292793 $ 3,904.90 REPLACE AND UPGRADE INTERVIEW ROOM COMPUTER 010.4204.5607 SIGNALSCAPE INC202 01/28/2022 292794 264.70 HERBICIDE -WEED ABATEMENT FOR WATER FACILITIES 640.4712.5604 SITEONE LANDSCAPE SUPPLY LLC203 01/28/2022 292795 813.40 ANNUAL OPERATING PERMIT-STANDBY 640.4710.5303 SLO COUNTY AIR POLLUTION204 01/28/2022 292796 60.00 T-2 RENEWAL FOR J KAUFMAN 640.4712.5501 SWRCB-DWOCP205 01/28/2022 292797 30.00 UNIFORMS-GIESMANN 010.4203.5272 TEMPLETON UNIFORMS206 01/28/2022 292798 232.74 CODE BOOK SUBSCRIPTION 010.4201.5503 THOMSON REUTERS WEST207 01/28/2022 292799 1,085.28 PW-22 FRONT & REAR PADS & ROTORS 220.4303.5601 TOM'S AUTO SERVICE208 01/28/2022 292799 2,396.05 PD-4603 REPAIR 010.4203.5601 TOM'S AUTO SERVICE209 01/28/2022 292800 100.84 (1) SQ POST 2 X 12 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS210 01/28/2022 292800 69.11 (5) 12x18 SIGNS-JAMES WAY OPEN SPACE 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS211 01/28/2022 292800 504.19 (5) SQUARE POST 2X12 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS212 01/28/2022 292800 647.75 (4) ROADMAX 5 GALL RED PAINT 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS213 01/28/2022 292800 347.20 (6) TURN ARROWS SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS214 01/28/2022 292801 255.43 MAYORS MTG-REGIONAL HOST 010.4001.5501 U.S. BANK215 01/28/2022 292801 (78.60) GRAND BOUQUET FLORIST CREDIT-LIEBERMAN 010.4001.5504 U.S. BANK216 01/28/2022 292801 964.69 LODGING, MEALS-LLOC NEW LAW SEMINAR 010.4002.5501 U.S. BANK217 01/28/2022 292801 117.88 COSTCO-EMPLOYEE RECOGNITION LUNCHEON 010.4101.5319 U.S. BANK218 01/28/2022 292801 174.56 SUPPLIES-EMPLOYEE RECOGNITION 010.4101.5319 U.S. BANK219 01/28/2022 292801 30.00 MMASC ANNUAL EVENT 010.4101.5501 U.S. BANK220 01/28/2022 292801 400.00 CA CITY MGMT FOUNDATION-MCDONALD 010.4101.5503 U.S. BANK221 01/28/2022 292801 34.44 MISC OFFICE SUPPLIES 010.4120.5201 U.S. BANK222 01/28/2022 292801 35.00 GFOA BUDGET TRAINING 010.4120.5501 U.S. BANK223 01/28/2022 292801 99.00 SURVEY MONKEY SUBSCRIPTION 010.4130.5503 U.S. BANK224 01/28/2022 292801 2.07 SECURE CONFERENCE 010.4140.5303 U.S. BANK225 01/28/2022 292801 528.85 ZOOM DEPT MEETINGS 010.4140.5303 U.S. BANK226 01/28/2022 292801 430.00 SOLARWINDS-IT HELPDESK SOFTWARE 010.4140.5303 U.S. BANK227 01/28/2022 292801 72.73 IT SAVVY-LAPTOP CASES 010.4140.5602 U.S. BANK228 01/28/2022 292801 344.80 IT SAVVY-VIDEO ADAPTERS 010.4140.5602 U.S. BANK229 01/28/2022 292801 76.91 AMAZON-MICROPHONE 010.4140.5602 U.S. BANK230 01/28/2022 292801 129.29 NEWEGG-DOCKING STATION 010.4140.5602 U.S. BANK231 01/28/2022 292801 47.70 AUTHORIZE,NET CC FEE 010.4145.5555 U.S. BANK232 01/28/2022 292801 421.23 OFFICE SUPPLIES 010.4201.5201 U.S. BANK233 01/28/2022 292801 1,473.25 SUBSCRIPTION-PATROL QWIK CODES 010.4201.5503 U.S. BANK234 01/28/2022 292801 23.53 PD RADAR TRAILER DMV 010.4201.5601 U.S. BANK235 01/28/2022 292801 17.40 RANGE MAINTENANCE 010.4201.5605 U.S. BANK236 01/28/2022 292801 180.00 ENGINEERS BOARD REGISTRATION 010.4301.5501 U.S. BANK237 01/28/2022 292801 150.00 CPRS MEMBERSHIP-SIMPSON 010.4420.5503 U.S. BANK238 01/28/2022 292801 75.00 ABPA MEMBERSHIP-SIMPSON 010.4420.5503 U.S. BANK239 01/28/2022 292801 100.00 OFFICE MAX-PAPER 010.4420.5605 U.S. BANK240 01/28/2022 292801 464.39 LOWES-CLEANER ATTACHMENT 010.4420.5605 U.S. BANK

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 15 - JANUARY 31, 2022
ATTACHMENT 1
Line Check Date Check # GL Amount Description Acct # Vendor Last Name241 01/28/2022 292801 $ 25.00 DREAMSTIME-ACTIVITY GUIDE PHOTO 010.4421.5504 U.S. BANK242 01/28/2022 292801 172.39 AMAZON--ADJ HEIGHT DESK 010.4421.6001 U.S. BANK243 01/28/2022 292801 72.86 PRESCHOOL SUPPLIES 010.4423.5253 U.S. BANK244 01/28/2022 292801 269.55 SMART & FINAL-B'FAST W/SANTA 010.4424.5252 U.S. BANK245 01/28/2022 292801 421.25 VONS-TURKEY TROT PRIZES 010.4424.5252 U.S. BANK246 01/28/2022 292801 363.84 WALMART-B'FAST W/SANTA TABLECLOTHES 010.4424.5252 U.S. BANK247 01/28/2022 292801 1.41 FACEBOOK AD 010.4424.5351 U.S. BANK248 01/28/2022 292801 180.00 CC PARTY FACTORY-HALLOWEEN BOUNCE HOUSE 010.4424.5353 U.S. BANK249 01/28/2022 292801 367.04 SCHOOL YEAR SUPPLIES 010.4425.5255 U.S. BANK250 01/28/2022 292801 361.70 SNACK SUPPLIES 010.4425.5259 U.S. BANK251 01/28/2022 292801 20.00 MSA MEETING 220.4303.5501 U.S. BANK252 01/28/2022 292801 99.28 OFFICE MAX-PAPER 220.4303.5613 U.S. BANK253 01/28/2022 292801 95.00 PW-44 KAUTZ TOWING 612.4610.5601 U.S. BANK254 01/28/2022 292801 149.99 D-1 EXAM PREP CLASS--CAMPBELL 640.4712.5501 U.S. BANK255 01/28/2022 292801 416.62 SANTA COP 010.0000.2025 U.S. BANK256 01/28/2022 292801 1,668.13 SANTA COP 010.0000.2025 U.S. BANK257 01/28/2022 292801 40.00 SANTA COP 010.0000.2025 U.S. BANK258 01/28/2022 292801 16.25 FREIGHT 010.0000.2025 U.S. BANK259 01/28/2022 292801 565.69 SANTA COP 010.0000.2025 U.S. BANK260 01/28/2022 292801 1,962.07 SANTA COP 010.0000.2025 U.S. BANK261 01/28/2022 292801 1,879.96 SANTA COP 010.0000.2025 U.S. BANK262 01/28/2022 292801 1,243.10 SANTA COP 010.0000.2025 U.S. BANK263 01/28/2022 292801 294.50 SANTA COP 010.0000.2025 U.S. BANK264 01/28/2022 292801 133.76 OTS TRAINING LODGING DEPOSIT 010.4209.5501 U.S. BANK265 01/28/2022 292801 449.75 PATROL SUPPLIES 010.4203.5255 U.S. BANK266 01/28/2022 292801 120.16 UNIFORMS-CHAVEV PT-ACADEMY 010.4203.5272 U.S. BANK267 01/28/2022 292801 750.00 TRAINING/TUITION-REGISTRATION 010.4203.5501 U.S. BANK268 01/28/2022 292801 71.80 TRAINING-CPR/FIRST AID FOR DEPT 010.4203.5501 U.S. BANK269 01/28/2022 292801 350.00 TRAINING/TUITION-REGISTRATION 010.4203.5501 U.S. BANK270 01/28/2022 292801 375.00 TRAINING/TUITION-REGISTRATION 010.4203.5501 U.S. BANK271 01/28/2022 292801 109.29 SUPPORT SVCS SUPPLIES 010.4204.5255 U.S. BANK272 01/28/2022 292801 435.00 EQUIPMENT-SUPPORT SVCS 010.4204.5272 U.S. BANK273 01/28/2022 292801 20.00 FREIGHT 010.4204.5272 U.S. BANK274 01/28/2022 292801 149.00 TRAINING/TUITION-REGISTRATION 010.4204.5501 U.S. BANK275 01/28/2022 292801 375.00 TRAINING/TUITION-REGISTRATION 010.4204.5501 U.S. BANK276 01/28/2022 292801 28.02 PD-4622 PART 010.4204.5601 U.S. BANK277 01/28/2022 292801 26.39 INTERVIEW PANEL LUNCH 010.4307.5148 U.S. BANK278 01/28/2022 292802 224.00 ART CLASSES:01/09 ADULT ART PARTY 010.4424.5351 PEGGY VALKO $ 463,202.89

Page 38 of 349 ends

ATTACHMENT 2
.

General Fund 321,386.46 5101 Salaries Full time 203,750.21 Streets Fund 17,123.62 5101 Volunteer Employee Retirement - Sewer Fund 7,218.52 5102 Salaries Part-Time - PPT 3,932.21 Water Fund 20,030.99 5103 Salaries Part-Time - TPT 12,464.82 365,759.59 5105 Salaries OverTime 9,030.89
5106 Salaries Strike Team OT -
5107 Salaries Standby 1,737.80
5108 Holiday Pay 17,671.25
5109 Sick Pay 5,450.00
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 8,789.75 5113 Vacation Pay 4,052.25
Public Works - Maintenance - 5114 Comp Pay 2,527.33
Public Works - Enterprise 241.14 5115 Annual Leave Pay 2,883.52 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 28,861.65 Children In Motion - 5122 Social Security 18,403.97
5123 PARS Retirement 247.57 9,030.89
5126 State Disability Ins. 997.96
5127 Deferred Compensation 741.66
5131 Health Insurance 46,459.02
5132 Dental Insurance 2,743.12
5133 Vision Insurance 718.00
5134 Life Insurance 380.41
5135 Long Term Disability 656.94
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 64.01
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 997.50
365,759.59
OVERTIME BY DEPARTMENT:

Total FCFA payroll cost for this period is $197,664.34. FCFA payroll and accounts payable expenditures are processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual services budget.

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
01/07/2022 - 01/20/2022
1/28/2022

BY FUND BY ACCOUNT

Page 39 of 349 ends

Item 8.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director SUBJECT: Consideration of Fiscal Year 2021-22 Mid-Year Financial Status Report and Request to Approve One Budget Adjustment Request
DATE: February 22, 2022
SUMMARY OF ACTION:

Consider and file the Fiscal Year (FY) 2021-22 Mid-Year Financial Status Report and approve one Budget Adjustment Request.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Preparation of the Mid-Year Financial Status Report requires staff time within the existing work plan and budget for the Administrative Services Department. At mid-year, FY 2021- 22 revenues for the General Fund were $8.8 million, or five percent (5%) above the Budget Target. Actual Expenditures were $9.4 million, and below the Budget Target by $2.1 million (10%).

With this report, staff is also requesting approval of one budget adjustment totaling $27,550 from the General Fund. The request would provide current fiscal year funding to add an Associate Engineer position to the Public Works Department to provide additional Capital Improvement Program (CIP) support. With the influx of American Rescue Plan Act (ARPA) Funds, there is a large increase in CIP projects to complete in addition to the growing infrastructure projects that the City has planned to complete in the future. This will increase the full-time equivalent (FTE) staffing count within the Public Works Department by 1 to a total of 23. The ongoing cost of this new position would be $170,900 annually and, if approved, will be added into the upcoming FY 2022-23 budget.

RECOMMENDATION:

Page 40 of 349 ends

Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Mid-Year Financial Status Report and Request to Approve One Budget Adjustment Request
February 22, 2022

Page 2 ends

BACKGROUND:

Mid-Year Financial Report
Each fiscal year the City Council adopts a budget, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. The Mid-Year Financial Status Report is the second of four financial performance reports that staff will present to Council during the 2021-22 fiscal year.

The purpose of the FY 2021-22 Mid-Year Financial Status Report is to:
 Compare mid-year revenues received and expenditures incurred to the mid-year of the prior year and to the budgeted Target to determine the City’s financial performance;
 Provide explanations for key account variances and identify any potential trends that might impact financial planning; and
 Provide other key mid-year information, including headcount statistics, completed Capital Improvement Projects, and requests for City Council approval of Budget Adjustment Requests that have not previously been approved.

The City’s actual mid-year financial results will be compared to both the prior year’s midyear and the budgeted Target. During FY 2020-21, the General Fund revenue and expenditure Target was calculated as one half (50%) of the FY 2020-21 Budget, or basically six equal months of the budget. For FY 2021-22, staff has revised this approach to more accurately reflect what is expected through December 2021. The Target for expenditures is calculated as one half (50%) of the FY 2021-22 Budget and represents the 6-month period from July 2021 through December 2021, except for the NonDepartmental Annual Payments line that has a Target of the full budget items are expended at the beginning of the fiscal year. This approach increased the Target from 50% to 55.5% for mid-year. The Target for revenues does not use the 50% Target but a Target of 40.3% that more accurately reflects the anticipated revenues to be received in the first half of the fiscal year. Using the Target as a comparator against actual results provides a simplified method to evaluate performance at mid-year.

Budget Adjustments
In addition to reporting on the City’s quarterly and mid-year financial status, the Mid-Year report also provides an opportunity for adjustments to the budget that have become necessary or advisable following approval of the final budget for the fiscal year. This MidYear report includes a request for approval of one budget adjustment that will provide funding for one new position within the Public Works Department, as discussed in more detail below.

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Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Mid-Year Financial Status Report and Request to Approve One Budget Adjustment Request
February 22, 2022

Page 3 ends

ANALYSIS OF ISSUES:

Mid-Year Revenue and Expenditures Compared to Prior Year Current Year Mid-Year Actuals Compared to Prior Year Mid-Year Actuals Governmental Funds includes Special Revenue Funds, Debt Service Funds, as well as the General Fund. The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the General Fund and the newly created American Rescue Plan Act (ARPA) Fund, which is separate from the General Fund. The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenues at mid-year of this year were $1.4 million higher than mid-year of the prior year.

Expenditures were also $1.3 million higher at the end of mid-year of the current fiscal year versus mid-year of the prior year. A more thorough explanation of mid-year changes is set forth in the attached financial report. The following is a summary of mid-year changes between the two fiscal years.

Revenue ($1.4 million higher)
The majority of the $1.4 million variance between mid-year of this year and the prior midyear is related to an increase in Property Tax, Sales Tax and Transient Occupancy Tax revenue received in the first half of FY 2021-22 that was lower in the first half of FY 2020-

21. Expenditures ($1.3 million higher)
As mentioned, mid-year expenditures compared to the prior year were higher by $1.3 million. The majority of the variance between the two fiscal mid-year reports is related to timing and payment of Liability and Property Insurance, as well as an intentional delay in hiring four positions in the first half of FY 2020-21.

Mid-Year
FY 2021-22
Mid-Year
FY 2020-21 Variance
Revenue $ 8,864,353 $ 7,440,350 $ 1,424,003
Expenditures $ 9,467,533 $ 8,156,596 $ 1,310,936
General Fund

Page 42 of 349 ends

Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Mid-Year Financial Status Report and Request to Approve One Budget Adjustment Request
February 22, 2022

Page 4 ends

Mid-Year Revenue and Expenditures Compared to Target
Current Year Mid-Year Actuals Compared to Target
The table above compares mid-year actual results to the budgeted Target. Mid-Year actual revenue was above the Target by $965,876. Mid-Year actual expenditures were below the Target by $2.1 million. The following is a summary of the mid-year revenue and expenditure variances compared to the budgeted Target. A more thorough explanation of mid-year variances is set forth in the attached financial report.

Revenue ($965,876 higher)
Revenue for FY 2021-22 was budgeted conservatively due to the many unknowns related to the ongoing COVID-19 pandemic, which resulted in mid-year revenue being above the Target. Some of the larger revenue variances are explained below.  The largest single source of City revenue is Secured Property Tax. Secured Property Tax is billed by the County to property owners and payable in two (2) installments. Property owners typically receive their first property tax bill at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment is received in December 2021. The second installment is due on April 1st and will be reflected in the fourth quarter report. Actual revenue received in this category was higher than the Target by $688,330.
 The Sales Tax Target identified in the Mid-Year report is based on four months of revenue, taking into account the timing of anticipated payments, as actual sales tax receipts by December 31, 2021, represent four months of payments (Jul – Oct).

Nonetheless sales tax realization through mid-year is higher than the Target by $103,511 indicating stronger than expected economic activity early in this fiscal year
 License and permit revenue fell short of the Target by $82,506. Planning Division revenue fell short of the Target by $51,288. The Target is based on 50% or 6 months of the fiscal year’s total budget. The majority of the variance is due to fewer permits being issued through mid-year than estimated in the Target. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.
 Transient Occupancy Tax (TOT) revenue is reflecting an $277,691 favorable variance to the Target. The Target and actual TOT revenue represents only five FY 2021-22
Mid-Year Target
FY 2021-22
Mid-Year Actuals Variance
Revenue $ 7,898,477 $ 8,864,353 $ 965,876
Expenditures $ 11,648,716 $ 9,467,533 $ (2,181,184)
General Fund

Page 43 of 349 ends

Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Mid-Year Financial Status Report and Request to Approve One Budget Adjustment Request
February 22, 2022

Page 5 ends

months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.

Expenditures ($2.2 million lower)
Actual mid-year expenditures were $2,181,184 under the Target. All of the City’s departments are under their spending Targets. Some of the more significant savings occurred in the Police, Administrative Services, and Community Development Departments.
 A portion of the variance is attributed to the annual CalPERS UAL retirement payment. This payment was budgeted at $1,571,900 but the actual expenditure was $1,519,503, resulting in a favorable variance to the budget of $52,397.  Other favorable departmental variances compared to the Target include salary savings and lower contractual service spending, as described in more detail in the report (Attachment 1).

Budget Adjustments
Staff identified one additional budget adjustment request during the mid-year budget review, as described in more detail below:
 $27,550 Public Works Department: It is recommended that the Public Works Administration Division add an Associate Engineer position to provide additional Capital Improvement Program (CIP) support. With the influx of American Rescue Plan Act (ARPA) Funds, there is a large increase in CIP projects to complete, in addition to the growing infrastructure projects planned to be completed in the future. If approved, this adjustment will increase the FTE count within the Public Works Department by 1 to a total of 23.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file the Fiscal Year 2021-22 Mid-Year Financial Status Report and approve one Budget Adjustment Request;

2. Provide other direction to staff regarding the FY 2021-22 Mid-Year Financial Status Report and one Budget Adjustment Request;

3. Receive and file the FY 2021-22 Mid-Year Financial Status Report and do not approve the Budget Adjustment Request and provide further direction to staff; or

4. Provide other direction to staff.

Page 44 of 349 ends

Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Mid-Year Financial Status Report and Request to Approve One Budget Adjustment Request
February 22, 2022

Page 6 ends

ADVANTAGES:

The financial report presents an updated review of the City’s financial performance in the first half of FY 2021-22. Approval of the requested budget adjustment will enable staff to continue providing high quality services to the organization and to the public.

DISADVANTAGES:

No disadvantages have been identified at this time.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Fiscal Year 2021-22 Mid-Year Financial Status Report

Page 45 of 349 ends

ATTACHMENT 1

Page 1 ends

City of Arroyo Grande
Fiscal Year 2021-22
Mid-Year Financial Status Report

INTRODUCTION
The following report is an overview of the City’s fiscal position in the middle of Fiscal Year (FY) 2021-22, which will be referred to as Mid-Year. The purpose of this report is to update the public and the City Council on the City’s financial position at the end of the second quarter of the fiscal year and compare actual results to the prior year and the budgeted Target, to determine the City’s performance. The midyear report timeframe is July 1 through December 31, 2021.

The financial report is organized in the following sections:

Section 1 – an overview of City’s financial position after the completion of half of FY 2021-22. This includes a
comparison of mid-year results between the current and
prior year. In addition, mid-year results will be compared to the budgeted Target. As part of the analysis, brief
explanations of significant revenue and expenditure
variances are included.

Section 2 – a listing of any personnel changes occurring during the second quarter and a summary of headcount by department. This section also includes the City’s calculated vacancy rate.

Section 3 – an update on the Capital Improvement Projects (CIP) managed by the Public Works and Community
Development Departments. This section includes CIP that were completed in the second quarter along with their
final costs.

Section 4 – a listing of Budget Amendment Requests previously approved by Council and completed in the second quarter, as well as a list of additional budget adjustments that are being presented to Council along with the mid-year report for consideration and approval.

ENSURING FISCAL
STABILITY:

In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.

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SECTION 1: OVERVIEW OF FINANCIAL POSITION

CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This financial report will focus primarily on the General Fund but will also report on all Governmental Funds (i.e. Special Revenue and Debt Service Funds).

General Fund – The General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government.

Special Revenue Funds – Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.

Debt Service Funds – This fund is used to account for the accumulation of resources and payment of longterm debt principal and interest. This includes the USDA loan issued by the City to finance the relocation of City Hall.

Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and expenses are segregated into a fund with financial statements separate from all other governmental activities. These funds include Water and Sewer services provided to City residents.

Private Purpose Fund – The private-purpose fund was created to hold the assets of the former Redevelopment Agency of the City of Arroyo Grande until they are distributed.

Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there are two Agency funds. One is the Sanitation District fund, which accounts for the receipt and remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation District. The other is the Downtown Parking Fund, which collects assessments from Arroyo Grande Village merchants within the boundaries of the Parking and Business Improvement Area for maintenance of the Village parking lots.

The following chart below shows an overview of the City’s fund structure.

Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking Administrative Services Public Access Television Sewer Facility Sanitation Distribution Community Development Police Protection Impact Water
Police Department Park Development Water Facility
Recreation Services Park Improvement Lopez Water
Public Works Recreation Community Center
Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.

Water Availability
CDBG Grant Fund
State COPS Block Grant Agency Funds Special Revenue Funds

GOVERNMENTAL FUNDS FIDUCIARY FUNDS

ALL FUNDS
PROPRIETORY FUNDS General Fund Debt Service Funds Enterprise Funds Private Purpose Fund

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CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns through mid-year of FY 2021-22 and compares the current mid-year results against the prior year’s resultsfor all Governmental Funds as well as the City’s General Fund. The calculated percentages in the table reflect the mid-year actuals for both revenue and expenditures, divided by that fiscal year’s annual budget.

Table 1
The following discussion focuses on both the City’s Governmental Funds and the General Fund and provides a comparison between mid-year results for the current and prior year for both revenue and expenditures. Governmental Funds and General Fund revenue and expenditures for the first half of this year are generally on Target with the prior year. The Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the General Fund.

Governmental Funds – At the end of the first half of FY 2021-22, Governmental Fund revenue was 4%, or $4.0 million higher than the prior year, and expenditures were lower by 2% or $1.3 million.

The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the General Fund and the newly created American Rescue Plan Act (ARPA) Fund, which is separate from the General Fund and not otherwise addressed in this report. The Governmental Funds category includes the General Fund as well as other Special Revenue Funds. The General Fund and ARPA Fund variances are explained as follows:

General Fund – The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenue in the first half of FY 2021-22 was 4%, or $1.4 million higher than the first half of the prior year. The largest variances are related to an increase in Property Tax, Sales Tax, and Transient Occupancy Tax. Expenditures were also 1%, or $1.3 million higher in the first half of this year versus the prior year. The largest variance is due to the timing of allocation of prepayments; in FY 2020-21 this was accounted for each quarter and in FY 2021-22 this is accounted for at time of payment in July.

ARPA Fund – The ARPA Fund was created to help separately track funding provided pursuant to the American Rescue Plan Act. This Act is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To date the City has received $2,150,121, which in FY 2021-22 created an increase in governmental revenues.

Minimal expenditures related to COVID-19 have been incurred in the first half of this fiscal year.

Mid-Year
FY 2021-22
Mid-Year
FY 2020-21 Variance
Revenue 46% 42% 4%
Expenditures 32% 34% -2%
Mid-Year
FY 2021-22
Mid-Year
FY 2020-21 Variance
Revenue 45% 41% 4%
Expenditures 45% 44% 1%
Governmental Funds
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GENERAL FUND IMPACTS
The following discussion focuses on the City’s General Fund performance. Chart 1 starts off with a simple overview of General Fund performance compared to the Target. Next are expenditures by category (Table 2). This is followed by a summarized look at FY 2021-22 mid-year actual expenditures compared to the Target (Table 3). Lastly, a discussion of General Fund revenue is included, which compares mid-year actual results to the Target (Table 4).

The City’s actual mid-year financial results will be compared to both the prior year’s mid-year and the budgeted Target. Using the Target as a comparator against actual results provides a simplified method to evaluate performance for mid-year. During FY 2020-21, the Target was calculated as one half (50%) of the FY 2020-21 Budget, or basically six equal months of the budget. For FY 2021-22, staff has revised this approach to more accurately reflect what is expected through December 2021. The Target for expenditures is calculated as one half (50%) of the FY 2021-22 Budget and represents the 6-month period from July 2021 through December 2021, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This approach increased the Target from 50% to 55.5% at mid-year. The Target for revenues does not use the 50% Target but a Target of 40.3% that more accurately reflects the anticipated revenues to be received in the first half of the fiscal year. Revenue realization is typically low at mid-year due to the timing of receipt of major tax revenues, the time lag involved in billing cycles, and the receipt of reimbursements.

Chart 1
Chart 1 shows a simple comparison
of actual revenue and expenditures
through mid-year compared to the
Target. The actual mid-year
General Fund revenue is more than
the budgeted Target by $965,876.

Property Tax, Sales Tax and
Transient Occupancy Tax are all
trending to show positive results
when compared to the Target
through mid-year. Actual
expenditures through mid-year
totaled $9.5 million, or 45% of the
full year’s Budget, and are under the Target by $2,181,184. A more detailed discussion on General Fund revenue and expenditure variances is included later in this report.

Table 2
Table 2 reflects major expenditure cost
categories within the General Fund. This
chart is intended to explain where the City’s
resources were spent during the first half of
the fiscal year. Within the total expenditures
of $6.2 million, 65.6% of the City’s costs are
FY 2021-22 % of
Mid-Year Acutals Actuals
Personnel Costs $ 6,206,645 65.6%
Operating Costs 2,976,247 31.4%
Debt Service 118,968 1.3%
Capital Outlay 12,673 0.1%
Transfers Out 153,000 1.6%
Total $ 9,467,533
Expenditure Category

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associated with personnel, 31.4% with operating and maintenance, 1.3% for the City’s debt service, and

1.7% with transfers to other funds.

Table 3 reflectsthemid-yearstatus of all General Fund operating departments. Some departments include multiple divisions. The divisions are consolidated under their respective department, rather than reflected individually within the table.

Table 3 – General Fund Expenditures by Department
Overall, mid-year expenditures were $2,181,184 under the Target. Though all City departments were under their spending Targets, some of the more significant savings occurred in the Administrative Services, Police, and Community Development Departments. The mid-year Target is based on six months or 50% of budgeted expenditures, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This line includes the City’s Unfunded Accrued Liability (UAL) retirement payment and the General and Liability Insurance payment. This approach increased the Target from 50% to 55.5% for the first quarter. A more detailed explanation of key expenditure variances by individual department/division is provided below.

KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS The Administrative Services Department includes the
City’s Fiscal as well as Information Technology
functions. The annual CalPERS UAL retirement payment
was budgeted at $1,571,900 but the actual expenditure
was $1,519,503, resulting in a favorable variance to the budget of $52,397. The remaining variance is related to CIP Fund Transfers of approximately $900,000 at mid-year related to the approval of using excess reserve fund balance towards the pavement management program totaling $1,751,000. This project is still in process and will remain a variance until project completion in Q4 of this fiscal year.

Police Services includes the functions of Administration, Patrol Services, Support Services and the Office of Traffic Safety (OTS) Grant for Traffic/DUI Enforcement Program. For simplicity, will be analyzed in total rather than by individual divisions. Some of the more significant variances include:

City Administration $ 1,129,656 $ 564,828 $ 434,597 $ 130,231 12% Legislative & Information Services 439,875 219,938 166,814 53,124 12% Administration Services 5,874,405 2,937,203 1,998,834 938,368 16% Non-Departmental Annual Payments 2,290,692 2,290,692 2,238,295 52,397 2% Community Development 2,117,900 1,058,950 666,340 392,610 19% Police Department 6,033,354 3,016,677 2,605,684 410,993 7% Recreation Services 1,117,500 558,750 524,901 33,849 3% Public Works 2,003,358 1,001,679 832,067 169,613 8%
TOTAL EXPEDITURES 21,006,740 11,648,716 9,467,533 2,181,184 10% %
Fav/(Unfav)
General Fund Department Variances - First Quarter
General Fund Department 2021-22
Budget
2021-22
Mid-Year Actuals
Dollar
Fav/(Unfav)
2021-22
Mid-Year Target
Department: Administrative Services
Division: 4120-Administrative Services and
4145-Non Departmental
Issue: Overall savings CalPERS prepayment
and CIP Fund Transfers
Impact to General Fund: $938,368 savings

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 The Police Patrol Division currently has two
vacancies of its Police Officer positions in the first half of FY 2021-22, resulting in labor savings of
approximately $169,900.
 The City’s contract with the County Sheriff
Department for dispatch services is paid semiannually
in the months of January and June. Payments for these services will not be made until the third and fourth quarters, resulting in a mid-year favorable variance to the Target of $215,000.  The City’s contract with the County for Animal Control Services is paid quarterly; the October through December payment was made in January, resulting in a mid-year favorable variance to the Target of $18,600.

The Community Development Department includes the
functions of Planning, Engineering, and Building &
Safety Divisions. The majority of the favorable variance in this department can be attributed to salary savings
and lower spending in contractual services. Salary
savings within Community Development is attributed to a number of staffing variances that occurred through the first half of the fiscal year and include:
 The vacancy of the Building Permit Technician position in the Building division through mid-year resulted in labor savings of approximately $49,250. During the first half of the fiscal year, this service has been provided by the City’s Building Services contractor until the recruitment is completed.
 The vacancy of the Planning Manager and Community Services Specialist positionsin the Planning division in through mid-year resulted in labor savings of approximately $139,200.  The vacancy of the part-time Intern position and salary savings from the Permit Tech position being hired at a lower step than budgeted at mid-year resulted in labor savings of approximately $27,300.
 Minimal contractual services for the Planning Division were incurred through mid-year resulting in $115,522 of favorability to the Target. The following table will summarize where these savings occurred:
 Contractual services for the Building division costs were lower than the Target by approximately $12,400. However, the December invoice had not yet been paid at mid-year; this payment would bring this account over the Target by approximately $16,000.  Minimal contractual services for the Engineering Division were incurred through mid-year resulting in $40,248 of favorability to the Target. The following table will summarize where these savings occurred:

Budget Target Expenditures Variance
150,000 75,000 - 75,000
10,000 5,000 - 5,000
50,000 25,000 - 25,000
30,000 15,000 4,478 10,522
240,000 120,000 4,478 115,522
On-Call Planning Services and Misc. Planning Studies
On-Call Environmental Review Services
Comprehensive General Plan Studies
Comprehensive General Plan Update
Planning Contractual Services
Department: Police Services
Division: Various (4201, 4203, 4204, 4208,
4209)
Issue: Overall savings in salaries and
benefits
Impact to General Fund: $410,993 savings
Department: Community Development
Division: Various (4301, 4130, 4212)
Issue: Overall savings in salaries and
contractual services
Impact to General Fund: $392,610 savings

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 The variance for Community Development Travel and Membership Expenditures through midyear results in $5,326 of favorability to the Target. This variance is related to the continued COVID-19 pandemic and its impact on trainings being attended in 2021.

KEY REVENUE VARIANCES BY ACCOUNT
Table 4 – General Fund Revenue
As reflected in Table 4, mid-year actual revenue was over the Target by $965,876. This table uses a Target of 40.3% that more accurately reflects the anticipated revenues to be received in the first half of the fiscal year. A more detailed discussion is included below to help explain actual revenue variances through midyear compared to the Target.

Property Tax –The majority of the City’s property tax revenue comes from Secured Property Taxes. This tax is billed on a fiscal year (July 1- June 30) basis and is payable in two (2) annual installments. Property owners typically receive their first property tax bills at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment was received in December 2021. The second property tax bill installment is received in April 2022 and will be included in the fourth quarter report. Property tax typically represents around 31% of the City’s annual revenue. The Target is based on six months of Property Tax revenue. Actual revenue received in this category was higher than this Target in part because many taxpayers make the full payment in December.

Engineering Contractual Services Budget Target Expenditures Variance Stormwater:
2nd Nature Software 9,000 4,500 - 4,500
Annual Water Quality Testing/Report 15,000 7,500 2,738 4,763 MS4 Permit 7,000 3,500 10,602 (7,102)
On-Call Engineering Services 80,000 40,000 1,913 38,088 111,000 55,500 15,252 40,248
Property Tax $ 5,665,926 $ 2,832,963 $ 3,521,293 $ 688,330 12% Sales Tax 4,487,142 1,495,714 1,599,225 103,511 2%
Transient Occ. Tax 972,000 405,000 682,691 277,691 29%
Property Tax in Lieu of VLF 1,895,649 - - - 0%
Franchise Fees 696,900 232,300 211,978 (20,322) -3%
License & Permit Fees 571,200 285,600 203,094 (82,506) -14% User Fees 504,000 252,000 289,179 37,179 7%
Planning Fees 510,500 255,250 203,962 (51,288) -10%
Recreation Fees 512,595 256,298 330,026 73,728 14%
Transfers In 3,089,400 1,544,700 1,523,514 (21,186) -1% Other Revenue 677,305 338,653 299,392 (39,260) -6%
TOTAL 19,582,617 7,898,477 8,864,353 965,876 5%
FY 2021-22
Mid-Year Target
%
Fav/(Unfav)
General Fund Revenue Variances - Mid-Year
REVENUE BY CATEGORY 2021-22
Budget
FY 2021-22
Mid-Year Actuals
Dollar
(Unfav)/Fav

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Sales Tax – Sales tax realization through mid-year is higher than the Target. Actual sales tax revenue received through mid-year was $1,599,225 and represents four months of payments (Jul – Oct). The Target is also based on four months of revenue, taking into account the timing of anticipated payments.

Transient Occupancy Tax (TOT) – TOT revenue is reflecting an $277,691 favorable variance to the Target.

The Target and actual TOT revenue represents only five months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.

Property Tax in Lieu of Vehicle License Fees (VLF) – Property tax in lieu of VLF is received in two installments during the fiscal year. Typically, the revenue is received in the months of January (3rd quarter) and June (4th quarter). The Target for this revenue is zero at mid-year.

Franchise Fees – Five months of Waste Water Connection franchise fees were received through mid-year.

In addition, Charter Communications franchise fees earned in the second quarter will not be paid and received until the third quarter. In light of the timing of payments, the Target is based on 4 months of revenue. Without the Charter Communications franchise fee receipts, the actual revenue at the end of the second quarter is lower than the Target by $20,322.

License & Permit Fees and Planning Fees– License and permit revenue fell short of the Target by $82,506.

Planning revenue fell short of the Target by $51,288. The majority of the variance is due to fewer permits being issued through mid-year than estimated in the Target. The Target is based on 50% or 6 months of the fiscal year’s total budget. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.

Recreation Fees– Recreation revenue is reflecting a $73,728 favorable variance to the Target. The Target is based on 6 months of the fiscal year’s total budget. The recreation revenue budget estimates were conservative due to the many unknowns related to childcare activities and the COVID-19 pandemic.

SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS

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POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (2nd Quarter) None made during this quarter.

FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY The following table reflects FTE staffing by department as of December 31, 2021. The table only includes permanent staff and does not include part-time or temporary staffing. While departments may hire parttime staff on a regular or seasonal basis, they are not included in the analysis below.

EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of the second quarter of FY 2021-22 was 8%. This equates to six (6) vacant positions. The vacancy rate tracks the number of permanent vacant positions at the end of the quarter in comparison to the total number of permanent positions available. Unlike a turnover rate, which tracks employees that separated during the period, the vacancy rate only looks at vacancies at the end of period. The costs associated with turnover includes the cost of advertising new positions, training, overtime, lowered productivity, and workload balance.

SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
Department
Adopted Budget
Headcount (FTE’s)
Vacancies
(Mid-Year)
% of Total
Staffing Vacant Positions
City Manager & Human Resources 2 - 3%
Administrative Services 7 - 9%
Community Development 10 3 13% Planning Manager, Community Services Specialist, Building Permit Technician
Legislative & Info Services 2 - 3%
Police Services 29 2 39% Police Officer (2)
Public Works 22 1 29% Maintenance Worker I
Recreation Services 3 - 4%
Total 75 6 100%

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This information is provided to keep the Council apprised of the status of the City’s Capital Improvement Projects (CIP). No CIP projects were completed in the second quarter of FY 2021-22.

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SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS Administrative and Previously-Approved Second Quarter Budget Adjustments The following second quarter budget adjustments were previously approved by Council or are classified as administrative and not requiring Council approval.
$15,000 Capital Improvement: Appropriated Sales Tax funding of $15,000 for the Castillo Del Mar Extension Project. Approved on 09/28/2021 Council meeting, item 8.f., and completed as of 09/28/2021, but not included in the First Quarter Financial Status Report. $29,730 Police Department: Administrative Carryover of $29,730 for the Department of Justice -Tobacco Grant. Council accepted this grant April 27, 2021 as part of a 3-year program. This program operates on the Federal fiscal year from October 1, 2021, through September 30, 2022, and was added to the budget on October 1, 2021. This grant funding will continue to support local efforts to reduce the illegal sale of tobacco products in the City.
$4,280 Capital Improvement: Appropriated General Fund of $4,280 to complete the design and obtain construction support services for the Five Cities Fire Authority (FCFA) Station 1 Emergency Generator Replacement Project. Approved on 10/12/2021 Council meeting, item 8.e. $4,000 Water and Sewer Funds: Appropriated Water Fund of $2,800 and Sewer Fund of $1,200 for mailing of water baseline letters for mandatory water use reductions associated with the Stage 1 Water Shortage Emergency. Approved on 10/12/2021 Council meeting, item 9.a. $1,806,291 Administrative Services Department: Appropriated American Rescue Plan Act (ARPA) Funds to COVID related City expenditures, infrastructure projects, and qualified ARPA Projects (non-infrastructure).

Approved on 10/12/2021 Council meeting, item 10.a.
$136,426 Capital Improvement: Appropriated Sales Tax funding of $136,426 for the Inclusive Elm Street Park Playground Replacement Project. Approved on 10/26/2021 Council meeting, item 11.a. $20,000 Capital Improvement: Appropriated Sales Tax funding of $20,000 for the Castillo Del Mar Extension Project. Approved on 11/23/2021 Council meeting, item 8.h.

Additional Requested First Quarter Budget Adjustments
One new budget adjustment is proposed for approval along with the review and receipt of this report.

The additional budget adjustment is requested as described in more detail below:
 $27,550 Public Works Department: It is recommended that the Public Works Administration Division add an Associate Engineer position to provide additional Capital Improvement Program (CIP) support. With the influx of American Rescue Plan Act (ARPA) Funds, there is a large increase in CIP projects to complete, in addition to the growing infrastructure projects that the City has planned for the future. If approved, this will increase the FTE count within the Public Works Department by 1 to a total of 23.

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Item 8.c.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic DATE: February 22, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.

RECOMMENDATION:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.

ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local

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Item 8.c.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic February 22, 2022

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emergency related to the coronavirus (COVID-19) pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C). Given the ongoing state of emergency proclaimed by the Governor, the ongoing public health orders issued by the State and local public health officers, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring the need to continue the declared local emergency; or

2. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, and February 8, 2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California; the San Luis Obispo County Emergency Services Director has proclaimed a local emergency; and the San Luis Obispo County Public Health Director has declared a public health emergency related to the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.

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RESOLUTION NO.

PAGE 2
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. All recitals set forth above, are true, correct and incorporated herein.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020; the County Emergency Services Director’s Proclamation of Local Emergency and the County Public Health Director’s Declaration of a Public Health Emergency on March 13, 2020; and the City Director of Emergency Services’ Proclamation of Local Emergency on March 17, 2020; and related orders and directives.

On motion of Council Member _______________________, seconded by Council Member _______________________, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 22nd day of February, 2022.

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RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Page 61 of 349 ends

Item 8.d.

MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk Timothy J. Carmel, City Attorney
SUBJECT: Consideration of a Resolution Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies of the City of Arroyo Grande Pursuant to Government Code Section 54953(e)(3) DATE: February 22, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will enable the City to continue to comply with the requirements of legislation, AB 361, and authorize the continued use of teleconferencing for meetings of the City’s legislative bodies.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action.

RECOMMENDATION:

Adopt a Resolution authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

BACKGROUND:

AB 361 amended Government Code Section 54953, adding a new subsection (e) that permits legislative bodies, when there is a proclaimed State of Emergency declared by the Governor pursuant to Government Code Section 8625, to make a determination to authorize meeting remotely via teleconferencing as a result of the emergency. To do so, a resolution would need to be adopted in which the legislative body finds that meeting in person would present imminent risks to the health or safety of attendees, or that State or local officials have imposed or recommended measures to promote social distancing.

The City Council first adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) at its September 28, 2021 meeting. The Resolution is valid for thirty (30) days after teleconferencing for the first time under the new regulations. If the State of Emergency remains active after that 30 day period, the local agency may act to renew its resolution authorizing remote teleconferenced meetings by passing another resolution which includes findings that the State of Emergency

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Item 8.d.

City Council
Consideration of a Resolution Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies of the City of Arroyo Grande Pursuant to Government Code Section 54953(e)(3)
February 22, 2022

Page 2 ends

declaration remains active, the local agency has reconsidered the circumstances of the State of Emergency, and the local agency has either identified: A) ongoing, direct impacts to the ability to meet safely in-person, or B) active social distancing measures as directed by relevant State or local officials.

ANALYSIS OF ISSUES:

A draft Resolution has been prepared for Council consideration to allow the City to continue conducting its public meetings via teleconference. The Resolution includes continued findings based upon a determination that, as a result of the proclaimed State of Emergency in California due to the COVID-19 pandemic and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron variant of SARS-CoV2, which is far more transmissible than prior variants of the virus and, as even fully vaccinated individuals can spread the virus to others, holding meetings in person would present imminent risks to the health or safety of attendees.

While the Resolution provides authority for the City to continue conducting public meetings remotely for the next thirty (30) days, the City may determine to resume meetings in-person prior to the expiration of that thirty-day period. At this time, it is anticipated that the City Council meeting scheduled for March 8, 2022, will be conducted in-person at Council Chambers while also retaining an option for the public to participate via Zoom. It is recommended that the proposed Resolution be adopted to enable advisory body meetings scheduled between February 22, 2022, and March 8, 2022, to occur via teleconference (Zoom) and to provide flexibility for future meetings of the City Council and its advisory bodies in the event that guidance from the State or County Health Officers changes within the next thirty (30) days.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3); or

2. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirements of Government Code Section 54953(e)(3) and allow the City to safely continue carrying out its business in a manner that will minimize the risk of contracting COVID-19 for everyone involved.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

Page 63 of 349 ends

Item 8.d.

Page 3 ends

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

Page 64 of 349 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE AUTHORIZING THE CONTINUANCE

OF REMOTE TELECONFERENCE MEETINGS OF THE

LEGISLATIVE BODIES OF THE CITY OF ARROYO

GRANDE PURSUANT GOVERNMENT CODE SECTION
54953(e)
WHEREAS, on March 4, 2020 Governor Newsom declared a State of Emergency in the State of California pursuant to Government Code Section 8625 as a result of the threat of the Coronavirus (COVID-19) pandemic; and
WHEREAS, subsequently, in March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20 and N-29-20. These orders suspended certain elements of the Brown Act and specifically allowed for legislative bodies as defined by the Brown Act to hold their meetings entirely electronically with no physical meeting place. On June 11, 2021, Governor Newsom issued Executive Order N08-21 which provided that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act would continue to apply through September 30, 2021; and WHEREAS, on September 16, 2021 Governor Newsom signed AB 361, which added subsection (e) to Government Code section 54953 of the Brown Act, and makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition of AB 361 is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by conditions as described in Government Code section 8558; and WHEREAS, in addition to the Governor’s proclamation of a State of Emergency, on March 16, 2020 the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local State of Emergency as a result of the Coronavirus pandemic.

The City Council ratified the proclamation at its regular meeting on March 24, 2020, and has continued to make determinations since that time that a local State of Emergency continues to exist in Arroyo Grande as a result of the Coronavirus pandemic; and WHEREAS, the City Council has adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) authorizing remote teleconference meetings on September 28, October 26, November 23, December 14, 2021, and January 25, 2022; and

Page 65 of 349 ends

RESOLUTION NO.

PAGE 2
WHEREAS, COVID-19 cases in San Luis Obispo County continue to be a threat to public health. Evidence clearly indicates that the Omicron variant is far more transmissible than prior variants of the virus and that even fully vaccinated individuals can spread the virus to others; and
WHEREAS, as a condition of extending the use of the provisions found in Government Code section 54953(e), the City Council must reconsider the circumstances of the State of Emergency that exists in the City, and the City Council has done so; and WHEREAS, the City Council now desires to adopt a Resolution finding that the requisite conditions exist for the legislative bodies of the City of Arroyo Grande, as defined in the Brown Act, to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:

1. The above recitals are true, correct and are incorporated herein by this reference.

2. In accordance with the requirements of Government Code Section 54953(e)(3), the City Council of the City of Arroyo Grande hereby finds and determines that it has reconsidered the circumstances of the State of Emergency and that the State of Emergency continues to exist and to directly impact the ability to meet safely in person due to the COVID-19 pandemic, and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron variant of SARS-CoV2, which is far more transmissible than prior variants of the virus, and can be spread to others even by fully vaccinated individuals, and therefore holding meetings in person would present imminent risks to the health or safety of attendees.

3. The City Manager and legislative bodies of the City of Arroyo Grande are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public remote teleconferencing meetings in accordance with the requirements of Government Code section 54953(e) and other applicable provisions of the Brown Act.

4. This Resolution shall take effect immediately upon its adoption and shall be effective for thirty (30) days after its adoption, subject to being extended for an additional 30 day period by the City Council’s adoption of a subsequent resolution in accordance with Government Code section 54953(e)(3) to further extend the time during which the legislative bodies of the City of Arroyo may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.

Page 66 of 349 ends

RESOLUTION NO.

PAGE 3
On motion of Council Member _______________________, seconded by Council Member _______________________, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 22nd day of February, 2022.

Page 67 of 349 ends

RESOLUTION NO.

PAGE 4
______________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
______________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

Page 68 of 349 ends

1 Item 8.e.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
February 8, 2022, 6:00 p.m.

Zoom Virtual Meeting
Webinar ID: 832 5584 8846
ByTelephone: 1-669-900-6833; 1-346-248-7799
Council Members Present: Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council
Member Storton, Mayor Pro Tem George
Staff Present: City Clerk Jessica Matson, City Attorney Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, Acting Planning Manager Andrew
Perez, Associate Planner Patrick Holub
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.

Brown Act, this meeting was held by teleconference.
_____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Bruce Blair, Central Coast Cops 'N Kids, led the flag salute.

5. AGENDA REVIEW

5.a Closed Session Announcements

Page 69 of 349 ends

2 Item 8.e.

None.

5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
That all ordinances presented for introduction or adoption be read in title only and all further readings be waived.

AYES (5): Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council Member Storton, and Mayor Pro Tem George
Passed (5 to 0)

6. SPECIAL PRESENTATIONS

6.a Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 including masking requirements.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b City Manager Communications
City Manager McDonald provided information regarding the City's Tree City USA designation, Volunteer Appreciation Drive-Thru Event; status of districting; and discussed upcoming items for Council consideration.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Linda Busek and Jamie Sanbanmatsu. No further public comments were received.

8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. There were none.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Council Member Barneich
Seconded by Council Member Storton
Approve Consent Agenda Items 8.a. through 8.f., with the recommended courses of action.

AYES (5): Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council Member Storton, and Mayor Pro Tem George

Page 70 of 349 ends

3 Item 8.e.

Passed (5 to 0)

8.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of January 1 through January 15, 2022.

8.b Consideration of Statement of Investment Deposits
Received and filed the report listing investment deposits of the City of Arroyo Grande as of December 31, 2021, as required by Government Code Section 53646(b).

8.c Consideration of a Resolution Approving the Updated CalPERS Required Salary Schedule for Fiscal Year 2021-22 Effective as of January 7, 2022, to Incorporate Changes Approved by the Five Cities Fire Authority Board of Directors Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING THE UPDATED CITYWIDE COMBINED SALARY SCHEDULE".

8.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC".

8.e Consideration of Approval of Minutes
Approved the minutes of the Regular City Council Meeting of January 25, 2022, as submitted.

8.f Consideration of a Resolution Determining to Continue Work Under Emergency Contracts and an Amendment to the FY 2021-22 CIP Budget Transferring $115,800 from ARPA funds for the Storm Drain System at 251 E Grand Ave, PW 2021-12 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER EMERGENCY CONTRACTS TO REPAIR THE STORM DRAIN SYSTEM AT 251 EAST GRAND AVENUE"; and 2) Approved an amendment to the Fiscal Year 2021-22 Capital Improvement Program budget to add $115,800 of American Rescue Plan Act (ARPA) funds for the Storm Drain System at 251 East Grand Avenue, PW 2021-12.

9. PUBLIC HEARINGS

9.a Appeal Case 21-007; Appeal of Planning Commission Approval of Minor Use Permit- Plot Plan Review 21-029 for the Establishment of a Vacation Rental; Location: 1562 Strawberry Ave; Appellant: Stew and Francine Errico, Et. Al.

Community Development Director Pedrotti introduced the item, and Associate Planner Holub provided a PowerPoint presentation. Staff responded to questions from Council.

Stew and Francine Errico, Appellants, addressed the Council and responded to questions.

Page 71 of 349 ends

4 Item 8.e.

Patrick Goroski, Applicant, addressed the Council and responded to questions.

Mayor Ray Russom opened the public hearing. Speaking from the public were Francine Errico, Ben Errico, Linda Drummy, and Michelle Chariton. City Clerk Matson stated that one written public comment was received and was read during public comment by the submitter. Upon hearing no further public comments, Mayor Ray Russom closed the public hearing.

City Attorney Carmel addressed comments related to due process and noted that there was no violation.

Moved by Mayor Ray Russom
Seconded by Council Member Barneich
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING APPEAL CASE NO. 21-007 AND APPROVING PLOT PLAN REVIEW CASE NO. 21-029; LOCATED AT 1562 STRAWBERRY AVENUE; APPLIED FOR BY BRENDA GOROSKI; APPEALED BY STEW AND FRANCINE ERRICO", and to refund the Planning Commission appeal fee of $491 to the Appellants.

AYES (5): Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council Member Storton, and Mayor Pro Tem George
Passed (5 to 0)

9.b Discuss and Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code (AGMC) Regarding Accessory Dwelling Units and Tiny Homes On Wheels; Development Code Amendment 20-001
Mayor Ray Russom called for a brief break at 8:24 p.m. The Council reconvened at 8:34 p.m.

Mayor Ray Russom, Mayor Pro Tem George and Council Member Storton declared conflicts of interest due to ownership of a permitted accessory dwelling unit. Council Member Barneich declared a conflict of interest due to compensation expected from Council Member George for design of her accessory dwelling unit.

City Attorney Carmel commented on the Fair Political Practices Commission's (FPPC) advice regarding the conflicts of interest.

City Clerk Matson explained the process for randomly drawing straws virtually to determine which of the conflicted Council members may continue to hear the item.

Mayor Ray Russom, Mayor Pro Tem George, Council Members Barneich and Storton were entered by City Clerk Matson into the virtual straw-drawing tool. Mayor Pro Tem George and Council Member Storton virtually drew the short straws and remained in the meeting to hear the item.

Mayor Ray Russom and Council Member Barneich left the meeting. Mayor Pro Tem George presided.

Community Development Director Pedrotti introduced the item and Acting Planning Manager Perez provided a presentation and responded to questions from Council.

Page 72 of 349 ends

5 Item 8.e.

Mayor Pro Tem George opened the public hearing. Speaking from the public were Joe Pollon and Randy Russom. City Clerk Matson read into the record written correspondence received from Joe Pollon. Upon hearing no further public comments, Mayor Pro Tem George closed the public hearing.

Council provided comments regarding removing Tiny Homes on Wheels from the ordinance and creating a separate ordinance; balancing character of neighborhoods; prohibiting short term rentals in all new ADUs; developing objective design standards; prohibiting roof top patios; permitting a fee waiver program; creating a pre-fabrication program; costs and requirements associated with solar panels; and prohibiting Tiny Homes on Wheels in front yards unless no other alternative exists.

Moved by Council Member Paulding
Seconded by Council Member Storton
Direct staff to modify the ordinance to remove the Tiny Homes on Wheels section; to research Council conflict issues regarding Tiny Homes on Wheels and return to Council with direction on alternative means to address Tiny Homes on Wheels; and to modify the proposed ordinance to add objective design standards that fit the design of the existing structure; prohibiting roof top patios on detached ADUs; develop a permit fee waiver program; develop a pre-fabricated program; modify language to reflect that ADUs shall be located on the rear portion of a parcel unless no feasible alternative exists; and to research incentives for installation of solar panels.

AYES (3): Council Member Paulding, Council Member Storton, and Mayor Pro Tem George ABSENT (2): Mayor Ray Russom, and Council Member Barneich Passed (3 to 0)

9.c Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2022
Mayor Ray Russom and Council Member Barneich rejoined the meeting at 10:39 p.m.

Community Development Director introduced the item, and Acting Planning Manager Perez provided a presentation and recommended that the Council adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2022.

Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.

Moved by Council Member Storton
Seconded by Mayor Pro Tem George
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2022".

AYES (5): Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council Member Storton, and Mayor Pro Tem George

Page 73 of 349 ends

6 Item 8.e.

Passed (5 to 0)

10. OLD BUSINESS

10.a Receive an Update on Progress Toward Council Goals and Priorities for Fiscal Year 2021- 22 Brief discussion ensued regarding continuing this item to a future meeting.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem George
To continue the item to a date uncertain.

AYES (5): Mayor Ray Russom, Council Member Paulding, Council Member Barneich, Council Member Storton, and Mayor Pro Tem George
Passed (5 to 0)

11. NEW BUSINESS
None.

12. COUNCIL COMMUNICATIONS
None.

13. CLOSED SESSION
None.

14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 10:57 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk

Page 74 of 349 ends

Item 8.f.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Adopting and Authorizing Submittal of a Notification of Intent to Comply in Accordance with SB 619 to CalRecycle
DATE: February 22, 2022
SUMMARY OF ACTION:

Adoption of the proposed Resolution will seek to secure administrative civil penalty relief from any continuing violations of the State’s SB 1383 Regulations for the 2022 calendar year in accordance with SB 619.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no fiscal impact in submitting a Notification of Intent to Comply in accordance with SB 619, however, failure to comply with SB 1383 requirements can expose the City of substantial financial penalties.

RECOMMENDATION:

Adopt a Resolution adopting and authorizing submittal of a Notification of Intent to Comply in accordance with SB 619 to CalRecycle.

BACKGROUND:

The California Department of Resources Recycling and Recovery (CalRecycle) has developed prescriptive regulations to achieve the State's organic waste reduction goals.

In addition to the City’s recent adoption of an ordinance adding Chapter 8.33, Mandatory Organic Waste Disposal Reduction, and Chapter 15.06, SB 1383 CalGreen Recycling and Model Water Efficient Landscaping Ordinance Requirements, to the Arroyo Grande Municipal Code, in order to comply with the State’s new regulations, amendments to the City’s Solid Waste Franchise Agreement with South County Sanitary Service are also necessary.

CalRecyle’s SB 1383 regulations became enforceable on January 1, 2022. For violations, CalRecycle has discretion to determine the level of penalty necessary to remedy any given violation by jurisdictions, but can impose penalties of up to $10,000 per day. As

Page 75 of 349 ends

Item 8.f.

City Council
Consideration of Adoption of a Resolution Adopting and Authorizing Submittal of a Notification of Intent to Comply in Accordance with SB 619 to CalRecycle February 22, 2022

Page 2 ends

jurisdictions with solid waste authority are preparing to implement the laws throughout the State, many local governments are facing challenges and delays due to the COVID-19 pandemic and other issues. In response, Governor Newsom signed SB 619 (Laird, Chapter 508, Statutes of 2021) into law to support local governments as they design and implement successful organic waste recycling programs. The law authorizes CalRecycle to waive civil penalties if a jurisdiction submits a Notification of Intent to Comply for some or all of the regulatory requirements and successfully implements a plan to correct their violations. Jurisdictions may submit a Notification of Intent to Comply to CalRecycle with the attached Resolution by March 1, 2022.

ANALYSIS OF ISSUES:

The City has experienced delays in updating required amendments to the Solid Waste Franchise Agreement with its hauler, South County Sanitary Services, since the agreement is being coordinated through the Integrated Waste Management Authority (IWMA) in conjunction with other local jurisdictions. This process has been further complicated by the departure of San Luis Obispo County from the IWMA organization.

IWMA’s consultants, HF&H, have assisted in drafting amendments to the Franchise Agreements for a number of entities that have haulers who are subsidiaries of Waste Connections, which includes South County Sanitary Services; however, the process has not been concluded.

Currently, draft amendments to the City’s Solid Waste Franchise Agreement have been submitted to Waste Connections’ legal counsel for review, and negotiations are expected to conclude within the next few weeks to allow City staff to bring the amendments to the City Council for its consideration in the near future.

City staff were also recently informed by the IWMA that Cara Morgan, Branch Chief at CalRecycle, has been in touch with them in response to IWMA’s request for further clarification on SB 619. Ms. Morgan has recommended that jurisdictions not apply under SB 619 if they have completed the following by June 30, 2022:

1. Franchise agreement (with SB 1383 required language inserted) Board/Council approved and signed.

2. SB 1383 Ordinance Board/Council approved and signed.

The obvious dilemma for the City is that while we are hopeful that the amendments to the Solid Waste Franchise Agreement with South County Sanitary Services will be completed and approved by the City Council by June 30, 2022, the statutory deadline for filing for relief under SB 619 is March 1, 2022. Accordingly, staff recommends that the City Council adopt the Resolution and authorize the City Manager to submit the SB 619 Notification of Intent to Comply to CalRecycle. The Resolution is based upon a suggested format provided by CalRecycle. In the event that the City is successful in completing the

Page 76 of 349 ends

Item 8.f.

City Council
Consideration of Adoption of a Resolution Adopting and Authorizing Submittal of a Notification of Intent to Comply in Accordance with SB 619 to CalRecycle February 22, 2022

Page 3 ends

Franchise Agreement amendments prior to June 30, 2022, City staff will advise CalRecycle and request that the City’s submittal under SB 619 be withdrawn.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the proposed Resolution;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will provide administrative civil penalty relief from any continuing violations of the State’s SB 1383 Regulations in accordance with SB 619, in the event the City is unable to complete the required amendments to the Solid Waste Franchise Agreement with South County Sanitary Services by June 30, 2022.

DISADVANTAGES:

No disadvantages are identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Notification of Intent to Comply

Page 77 of 349 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ARROYO GRANDE ADOPTING AND AUTHORIZING

SUBMITTAL OF A NOTIFICATION OF INTENT TO COMPLY
IN ACCORDANCE WITH SB 619 TO CALRECYLE
WHEREAS, CalRecycle, in consultation with the California Air Resources Board, has adopted regulatory requirements (Regulations), consistent with the mandate of Senate Bill 1383 (Lara, 2016), that are designed to achieve the organic waste reduction goals established in Section 39730.6 of the Health and Safety Code through a 50 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a 75 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2025; and
WHEREAS, the City of Arroyo Grande is a local jurisdiction required to comply with the Regulations; and
WHEREAS, the City of Arroyo Grande is or expects to be facing continuing violations of the Regulations commencing during the 2022 calendar year, as further set forth in the attached Notification of Intent to Comply; and
WHEREAS, Senate Bill 619 (Laird, 2021), through amendments to Section 42652.5 of the Public Resources Code (Statute), created a mechanism called a Notification of Intent to Comply through which a local jurisdiction may secure administrative civil penalty relief from any continuing violations of the Regulations for the 2022 calendar year and may be eligible for a broader and longer-term regulatory compliance path, including suspended administrative civil penalties, through a corrective action plan; and
WHEREAS, the City of Arroyo Grande is a local jurisdiction authorized by the Statute to submit a Notification of Intent to Comply for CalRecycle approval; and WHEREAS, CalRecycle shall approve a Notification of Intent to Comply that is duly adopted by the jurisdiction by formal written resolution and meets the requirements of the Statute.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. The City of Arroyo Grande by and through its City Council hereby formally adopts the Notification of Intent to Comply attached hereto as Exhibit “A.”

2. The City of Arroyo Grande hereby authorizes and directs its City Manager, on its behalf, to submit the Notification of Intent to Comply attached as Exhibit “A” to CalRecycle for approval pursuant to the Statute.

Page 78 of 349 ends

RESOLUTION NO.

PAGE 2

3. By submitting the Notification of Intent to Comply pursuant to and subject to the above-referenced requirements, the City of Arroyo Grande represents and certifies that it will implement the proposed actions to remedy the violations according to the proposed schedule as approved by CalRecycle and in accordance with the Statute and Regulations.

4. The City of Arroyo Grande by and through its City Council also acknowledges and agrees to comply with any maximum compliance deadline in any corrective action plan that CalRecycle, in its sole discretion, determines to be necessary and appropriate under the circumstances for the correction of any violation(s) of the Statute and Regulations identified in its Notification of Intent to Comply.

On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to wit:

AYES:

NAYS:

ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of February, 2022.

Page 79 of 349 ends

RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Page 80 of 349 ends

Notification of Intent to Comply
CalRecycle is providing this optional form as a convenience to assist jurisdictions (counties, cities, a county and city, or special districts providing solid waste collection services) for purposes of submitting a notification of intent to comply to CalRecycle [see Public Resources Code (PRC) section 42652.5(c)].

A jurisdiction may submit a notification of intent to comply if it is facing continuing violations of the Short-lived Climate Pollutants: Organic Waste Reductions requirements in Title 14 California Code of Regulations (14 CCR). The written notification of intent to comply, adopted by resolution of the jurisdiction’s governing body, shall be sent to CalRecycle no later than March 1, 2022, to [email protected].

A jurisdiction shall, at minimum, include the following in its notification:

1. A description, with specificity, of the continuing violations.

2. A detailed explanation of the reasons, supported by documentation, why the local jurisdiction is unable to comply.

3. A description of the impacts of the COVID-19 pandemic on compliance.

4. A description of the proposed actions the local jurisdiction will take to remedy the violations within the timelines established in 14 CCR section 18996.2 with a proposed schedule for doing so. The proposed actions shall be tailored to remedy the violations in a timely manner.

Upon approval by CalRecycle of a jurisdiction’s notification and implementation of the intent to comply, a jurisdiction may be eligible for both of the following:

1. Administrative civil penalty relief for the 2022 calendar year pursuant to PRC section 42652.5(d).

2. A corrective action plan pursuant to 14 CCR section 18996.2. a. CalRecycle may address through a corrective action plan any violations disclosed in a jurisdiction’s notification that will take more than 180 days to correct. In this situation, the proposed actions and schedule in the jurisdiction’s approved notification will be in effect until a corrective action plan is issued.

CalRecycle will respond in writing to a jurisdiction within 45 business days of receiving its notification with an approval, disapproval, request for additional information, or timeline for a decision on approval or disapproval. CalRecycle will include details about why a jurisdiction did not meet the requirements for a Notification of Intent to Comply when disapproving the jurisdiction’s notification.

Attachment 2
Exhibit A

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Please clearly print or type responses. Attach additional pages as necessary.

Jurisdiction Name: City of Arroyo Grande County: San Luis Obispo Person Completing the Form:

First Name: Whitney Last Name: McDonald
Title: City Manager
Mailing Address: 300 E. Branch Street
City: Arroyo Grande, CA Zip Code: 93420
Email Address: [email protected]
Phone Number: 805 473-5400

1. Select using the check boxes below or write in the continuing violations for each applicable regulatory section. For each selection, please describe the specific violations related to the regulatory section.

Example:
☒ (B) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services i. Not implementing mandatory residential foodwaste collection for all residents. Note:

City already provides mandatory greenwaste collection to all residents ii. Not implementing mandatory commercial organics collection for all businesses under 2 cubic yards. Note: City already provides mandatory commercial organics collection to all businesses 2 cubic yard or more.

Disclaimer: The list of possible continuing violations below is not inclusive of all potential violations of the regulations.
(A) 14 CCR section 18984 Combined Organic Waste Collection Services. This requirement is not included since the requirements are further specified in sections 18984.1-18984.11. (B) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services (C) 14 CCR section 18984.2 Two-Container Organic Waste Collection Services (D) 14 CCR section 18984.3 Unsegregated Single Container Collection Services (E) 14 CCR section 18984.4 Recordkeeping Requirements for Compliance with Organic Waste Collection Services
(F) 14 CCR section 18984.5 Container Contamination Minimization (G) 14 CCR section 18984.6 Recordkeeping Requirements for Container Contamination Minimization
(H) 14 CCR section 18984.7 Container Color Requirements (I) 14 CCR section 18984.8 Container Labeling Requirements (J) 14 CCR section 18984.11 Waivers Granted by a Jurisdiction (K) 14 CCR section 18985.1. Organic Waste Recovery Education and Outreach. (L) 14 CCR section 18985.2. Edible Food Recovery Education and Outreach (M) 14 CCR section 18985.3. Recordkeeping Requirements for a Jurisdiction’s Compliance with Education and Outreach Requirements
(N) 14 CCR section 18988.1. Jurisdiction Approval of Haulers and Self-Haulers (O) 14 CCR section 18988.3. Self-haulers of Organic Waste (P) 14 CCR section 18988.4. Recordkeeping Requirements for Compliance with Jurisdiction Hauler Program
(Q) 14 CCR section 18989.1. CALGreen Building Codes
(R) 14 CCR section 18989.2 Model Water Efficient Landscape Ordinance

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(S) 14 CCR section 18991.1. Jurisdiction Edible Food Recovery Program (T) 14 CCR section 18991.2. Recordkeeping Requirements for Jurisdiction Edible Food Recovery Program
(U) 14 CCR section 18992.1. Organic Waste Recycling Capacity Planning (V) 14 CCR section 18992.2. Edible Food Recovery Capacity (W) 14 CCR section 18993.1. Recovered Organic Waste Product Procurement Target (X) 14 CCR section 18993.2. Recordkeeping Requirements for Recovered Organic Waste Procurement Target
(Y) 14 CCR section 18993.3. Recycled Content Paper Procurement Requirements (Z) 14 CCR section 18993.4. Recordkeeping Requirements for Recycled Content Paper Procurement
(AA) 14 CCR section 18994.2. Jurisdiction Annual Reporting Note: This requirement is not included since jurisdictions are still expected to report to CalRecycle.
(BB) 14 CCR section 18995.1. Jurisdiction Inspection Requirements Note: Section 18995.1(a)(1) should not be included because a jurisdiction should already be completing this action due to the requirements of PRC Chapter 12.9 (commencing with Section 42649.8)
(CC) 14 CCR section 18995.2. Implementation Record and Recordkeeping Requirements (DD) 14 CCR section 18995.3. Jurisdiction Investigation of Complaints of Alleged Violations Note: This requirement is not included since jurisdictions are still expected to investigate complaints.
(EE) 14 CCR section 18995.4. Enforcement by a Jurisdiction Use the check box(es) below to write in the continuing violations for any regulatory section(s) not reflected above and describe the specific violations related to the regulatory section.

Example:
☒ (1) (Type regulatory section number) (Type regulatory section title) i. Describe the specific violations related to the regulatory section (1) The City of Arroyo Grande has experienced delays in the approval of amendments to its solid waste franchise agreement with its hauler, South County SanitaryServices, in order to comply with SB 1383. The City has been working on the amendments through the San Luis Obispo County Integrated Waste Management Authority (IWMA) and its consultant, HF&H. We are informed that draft amendments have been submitted to the hauler and are currently under review by its legal counsel.
(2)
(3)
(4)
(5)

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2. A detailed explanation of the reasons why the jurisdiction is unable to comply, supported by documentation, if applicable.

The City is part of IWMA and has been using the services of IWMA’s consultant, HF&H, in negotiating amendments to its solid waste franchise agreement with South County Sanitary Services. HF&H has also been negotiating similar amendments for a number of other agencies in San Luis Obispo County for other haulers that are subsidiaries of Waste Connections. This effort has also included seeking to have consistent provisions in the several franchise agreement amendments implementing SB 1383, since IWMA will be delegated responsibilities relating to implementation. Waste Connections’ legal counsel has the proposed amendments, but has not completed their review and it is anticipated that there may be issues that will require additional negotiations in order to finalize the amendments.

3. A description of the impacts of the COVID-19 pandemic on compliance.

Negotiations of the Franchise Agreement amendments have experienced some delay due to illness of key members of the negotiation team associated with the COVID-19 virus.

4. Provide a description of the proposed actions the jurisdiction will take to remedy the violations with a proposed schedule for completing each action. The proposed actions shall be tailored to remedy the violations in a timely manner. See optional format below.

The City intends to continue to work with IWMA and its consultants to coordinate the language in the franchise agreement amendments. We are hopeful that the amendments to the franchise agreement will be agreed to by South County Sanitary Services and approved by the City Council by June 30, 2022, or as soon as possible thereafter.

I hereby certify under penalty of perjury that the information provided herein is true and correct to the best of my knowledge.
------------------------------ ------------------------------ ------------------------------ ---------------------------- Signature Printed Name Title Date

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Description of the proposed actions with proposed schedules the jurisdiction will take to remedy the violations. The proposed actions shall be tailored to remedy the violations in a timely manner.

Regulatory Requirement and Description
Action Proposed Schedule
TASK 1: completion of approval of amendments to solid waste franchise agreement with South County Sanitary
Date to be completed: 6/30/22
or as soon as possible thereafer
TASK 2: Date to be completed:

TASK 3: Date to be completed:

Regulatory Requirement and Description
Action Proposed Schedule
TASK 1: Date to be completed:

TASK 2: Date to be completed:

EXAMPLE
Regulatory Requirement: (B.i.) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services
Description: Not implementing mandatory residential foodwaste collection for all residents. Note:

City already provides mandatory greenwaste collection to all residents Action Proposed Schedule
TASK 1: Purchase two additional collection trucks and modify collection routes
Date to be completed:
4/7/2022
TASK 2: The city will work with its hauler to find a facility to accept mixed organic waste.

Date to be completed:
4/14/2022
Regulatory Requirement: (B.ii.) 14 CCR section 18984.1 Three-Container Organic Waste Collection Services
Description: Not implementing mandatory commercial organics collection for all businesses under 2 cubic yards. Note: City already provides mandatory commercial organics collection to all businesses 2 cubic yard or more.

Action: Proposed Schedule
TASK 1: Purchase two additional collection trucks and modify collection routes
Date to be completed:
4/21/2022
TASK 2: The city will work with its hauler to acquire and distribute appropriate containers to all commercial accounts. The city will obtain monthly reports from the hauler to monitor full distribution of carts.

Date to be completed:
4/28/2022

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Item 8.g.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consideration of Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the Storm Drain System at 251 East Grand Avenue Project, PW 2021-12
DATE: February 22, 2022
SUMMARY OF ACTION:

Adoption of a Resolution by the required four-fifths vote will allow for the continuance of emergency repairs to the storm drain system at 251 East Grand Avenue.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The FY 2021-22 Capital Improvement Program (CIP) budget, as amended, includes $525,800 of American Rescue Plan Act (ARPA) funds for repair of the Storm Drain System at 251 East Grand Avenue Project. Staff time has been and will continue to be necessary to coordinate construction activities with the property owners, consultant engineer, and contractors.

RECOMMENDATION:

Adopt a Resolution finding that there is a need to continue the emergency action for the storm drain system repairs at 251 East Grand Avenue in accordance with Public Contract Code Section 22050.

BACKGROUND:

Public Contract Code (PCC) Section 22050 allows a public agency, in the case of an emergency, to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without going through a formal bid process. On November 9, 2021, the Council adopted Resolution No. 5124 declaring an emergency and authorizing the immediate expenditure of funds to repair the storm drain system located at 251 East Grand Avenue, which had failed following a storm that occurred in October 2021. The urgency for the repairs is to prevent storm water from entering the deteriorating

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Item 8.g.

City Council
Consideration of Adoption of a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the Storm Drain System at 251 East Grand Avenue Project, PW 2021-12 February 22, 2022

Page 2 ends

corrugated metal pipe (CMP) which undermines the soil surrounding the CMP and causes voids under the pavement leading to surface depressions and eventually sink holes.

PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated, and if it is determined that there is a need to continue the action, authorize continuation of the emergency action by a four-fifths vote. On February 8, 2022, the Council adopted Resolution No. 5154 determining a need to continue work under emergency contracts to repair the storm drain system at 251 East Grand Avenue. At the February 8th meeting, Council also approved an amendment to the FY 2021-22 CIP Budget, transferring $115,800 of ARPA funds to the project to address additional unanticipated underground concrete removal in the alignment of the new storm drain pipe. The critical removal of the obstructions was successful, along with the subsequent installation of the new pipe. There are a few final components of the project listed below that staff anticipates will be completed in the next two weeks.

ANALYSIS OF ISSUES:

Since the February 8, 2022 Council meeting, the status of the project as of February 16, 2022, is as follows:
 California Auger Boring completed grouting around the outside of the new storm drain pipe in the area of obstructions to fill any voids that may have occurred during boring operations;
 CalPortland completed removal of the bore pit trench boxes; and  CalPortland began construction of the new headwalls at the inlet and outlet of the new storm drain pipe.

As of February 16, 2022, the project costs are estimated as follows, including expended plus anticipated costs:

Plug and fill existing CMP storm drain $ 47,200
Installation of new storm drain pipe 336,300
Extra work due to new storm drain obstructions 102,600
Site restoration, fencing & barricade rental 15,600
Before/after testing of fuel lines 2,800
Consultant services - design, construction, testing 21,300 Total $ 525,800

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Item 8.g.

Page 3 ends

With the failed CMP being filled, the potential for directed storm water flow into the failed CMP and surrounding voids no longer exists and storm water will now enter the new permanent storm drain pipe. However, prompt actions still required to complete the project include lining of the new pipe, testing of the fuel lines, and site restoration. For these reasons, staff recommends continuing the emergency action.

As required by statute, staff will continue to bring a similar item to the Council on all subsequent regular meeting agendas until all emergency repairs have been completed and the emergency action is terminated by the Council. Staff will continue to work with the contractors and design engineer to complete the emergency repairs.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt a Resolution determining a need to continue work under the emergency declaration;

2. Do not adopt the proposed Resolution and direct staff to prepare a resolution to terminate the emergency declaration; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will allow for the continuance of emergency repairs to the storm drain system at 251 East Grand Avenue and will eliminate a serious threat to public health and safety and minimize disruptions to the Chevron station’s operations.

DISADVANTAGES:

None identified at this time.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENT:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DETERMINING A NEED TO

CONTINUE WORK UNDER EMERGENCY CONTRACTS
TO REPAIR THE STORM DRAIN SYSTEM AT 251 EAST

GRAND AVENUE
WHEREAS, on November 9, 2021, pursuant to Public Contract Code (PCC) Sections 20168 and 22050, the City Council deemed it was in the public interest to immediately authorize the expenditure of City funds needed to safeguard the public health, safety and welfare and to proceed immediately with emergency repairs of the storm drain system at 251 East Grand Avenue; and
WHEREAS, on November 9, 2021, the City Council deemed that the emergency repairs would not permit a delay resulting from a competitive solicitation for bids and that prompt action, including authorization to expend all funds required for such repairs without competitive bidding, was necessary to respond to the emergency; and WHEREAS, on November 9, 2021, the City Council adopted Resolution No. 5124 declaring an emergency and authorizing the immediate expenditure of funds to repair the storm drain system at 251 East Grand Avenue; and
WHEREAS, PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated; and
WHEREAS, on November 23, 2021, the City Council adopted Resolution No. 5130; on December 14, 2021, the City Council adopted Resolution No. 5137; on January 11, 2022, the City Council adopted Resolution No. 5140; on January 25, 2022, the City Council adopted Resolution No. 5147; and on February 8, 2022, the City Council adopted Resolution. No. 5154 determining a need to continue work under emergency contracts to repair the storm drain system at 251 East Grand Avenue; and WHEREAS, if it is determined that there is a need to continue the action, PCC Section 22050 requires a four-fifths vote to authorize the continuation of the emergency action.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that the storm drain system emergency declared by the City Council on November 9, 2021, shall be deemed to continue.

BE IT FURTHER RESOLVED, that the storm drain system emergency shall be deemed to continue to exist until its termination is declared by the City Council.

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RESOLUTION NO.

PAGE 2
On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 22nd day of February, 2022.

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RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

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Item 8.h.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Robin Dickerson, City Engineer
Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consideration of Resolution Accepting an Offer of Dedication for Street, Drainage, Slope and Public Utility Easements Per Parcel Map AG PM 06-0004 and Acceptance of Castillo Del Mar Extension Project Improvements, PW 2021-05
DATE: February 22, 2022
SUMMARY OF ACTION:

Rescind the previous City Council action rejecting the Offer of Dedication on August 11, 2009 and accept the offer of dedication for street, drainage, slope and public utility easements for Parcel Map AG PM 06-0004, accept the offer for a 64’ wide public street known as Castillo Del Mar per Parcel Map AG PM 06-0004, and accept the Castillo Del Mar Extension Project improvements and begin the one-year warranty period for defects that may arise.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The amended FY 2020/21 and FY 2021/22 Capital Improvement Program budgets included $1,095,370.64 for the Castillo Del Mar Extension Project consisting of $536,500 of developer contributions, $478,121.01 of Sales Tax funds and $80,749.63 from the Lucia Mar Unified School District (LMUSD). The final contract and change orders resulted in a total cost of $1,042,452.35, $930,943.20 for the direct contract amount and $111,509.15 in additional quantities placed and contract change orders. The recommended action will not impact staff resources.

RECOMMENDATION:

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Item 8.h.

City Council
Consideration of Resolution Accepting an Offer of Dedication for Street, Drainage, Slope and Public Utility Easements Per Parcel Map AG PM 06-0004 and Acceptance of Castillo Del Mar Extension Project Improvements, PW 2021-05 February 22, 2022

Page 2 ends

Completion, and authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.

BACKGROUND:

In May 2006 the City entered into a Memorandum of Understanding (MOU) with the Lucia Mar Unified School District, JH Land Partnership, and John Taylor, Trustee to enable the City to accomplish the extension of Castillo Del Mar to Valley Road. The MOU also provided for the preparation of a tentative parcel map. The tentative parcel map was prepared creating 4 parcels and the offer of dedication for the extension of Castillo Del Mar to Valley Road. On August 11, 2009, the City Council approved Parcel Map AG PM 06-0004. As part of that action, the City Council rejected without prejudice the offer of dedication of Castillo Del Mar for street, drainage, slope and public utility easements. At the time of the final Parcel Map approval staff recommended rejecting the Castillo Del Mar offer of dedication until such time that JH Land Partnership provided payment as required by the MOU and the construction plans were completed. The Parcel Map was subsequently recorded on May 31, 2011.

On January 12, 2021, the City Council awarded a construction contract for the Castillo Del Mar Extension Project to J.J. Fisher Construction, Inc. in the amount of $930,943.20 and authorized the City Manager to approve change orders in the amount of $111,509.15.

On September 28, 2021, and on November 23, 2021, the Council augmented the project budget, providing for a total amount available for construction of $1,044,900.20. The contractor’s final construction cost for the project is $1,042,452.35.

The general scope of work involved the demolition of portions of the existing Castillo Del Mar roadway and Arroyo Grande High School (AGHS) parking lot and the construction of public improvements within a new right-of-way that realigned Castillo Del Mar to a new connection point with Valley Road. The scope of work also included a multi-use path, drainage improvements, waterline relocation, landscaping, street lighting, parking lot striping, and an access drive that connects the two AGHS parking lots and provides additional parking for the high school. Costs associated with the improvements to the high school parking lot were covered by the Lucia Mar Unified School District.

ANALYSIS OF ISSUES:

Although the offer of dedication for street, drainage, slope and public utility easements for Castillo Del Mar were originally rejected without prejudice, per Government Code Section 66477.2 (a), the offer of dedication shall remain open and the legislative body may by resolution at any later date, and without further action by the subdivider, rescind its action and accept the offer of dedication, which acceptance shall be recorded in the office of the County Recorder. With the completion of the Castillo Del Mar improvements, it is recommended that the City Council rescind the rejection and accept on behalf of the

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Item 8.h.

Page 3 ends

public the offer of dedication for street, drainage, slope and public utility easements for Castillo Del Mar as shown on Parcel Map AG PM 06-0004.

The contractor has completed the work in accordance with the approved plans and specifications within schedule, within the available budget, and there are no outstanding issues. It is, therefore, recommended that the City accept the Castillo Del Mar Extension Project and begin the one-year warranty period for defects that may arise.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendations;

2. Do not approve staff’s recommendation and request further information;

3. Modify staff’s recommendation and approve; or

4. Provide other direction to staff.

ADVANTAGES:

Now that the improvements have been completed the City Council on behalf of the public is able to accept the offer of dedication for street, drainage, slope and public utility easements for Castillo Del Mar per Parcel Map AG PM 06-0004. The project is complete and accepting the improvements will allow staff to close out the project. The street extension of Castillo Del Mar provides improved access for the Vista Del Mar and the Heights at Vista Del Mar developments, and will help relieve congestion related to traffic surrounding Arroyo Grande High School.

DISADVANTAGES:

No disadvantages have been identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Parcel Map AG PM 06-0004

3. Notice of Completion

Page 94 of 349 ends

Complimentary Recording Requested
Pursuant to Government Code Sections
6103 and 27383

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO
City Clerk
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, California 93420
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO

GRANDE, RESCINDING REJECTION AND ACCEPTING AN OFFER OF

DEDICATION FOR STREET, DRAINAGE, SLOPE AND PUBLIC UTILITY

EASEMENTS AND PUBLIC IMPROVEMENTS FOR CASTILLO DEL
MAR AS SHOWN ON PARCEL MAP AG PM 06-0004 AND
CONSTRUCTED BY JJ FISHER CONSTRUCTION, INC.

ATTACHMENT 1

Page 95 of 349 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO

GRANDE, RESCINDING REJECTION AND ACCEPTING AN OFFER OF

DEDICATION FOR STREET, DRAINAGE, SLOPE AND PUBLIC UTILITY

EASEMENTS AND PUBLIC IMPROVEMENTS FOR CASTILLO DEL
MAR AS SHOWN ON PARCEL MAP AG PM 06-0004 AND
CONSTRUCTED BY JJ FISHER CONSTRUCTION, INC.

WHEREAS, the City Council approved Parcel Map AG PM 06-0004 on August 11, 2009 and rejected without prejudiced the offer of dedication shown on the referenced parcel map for streets, drainage, slope and public utility easements; and WHEREAS, Final Parcel Map AG PM 06-0004 was recorded by the County Recorder on May 31, 2011; and
WHEREAS, the City Council awarded the construction of the Castillo Del Mar Extension Project improvements on January 12, 2021 to J.J. Fisher Construction, Inc.; and WHEREAS, J.J. Fisher Construction, Inc. has constructed and completed the improvements per the approved plans and specifications for the Castillo Del Mar Extension Project on schedule; and
WHEREAS, City staff inspected the improvements on February 14, 2022 and find they are constructed in accordance with the approved plans for the Castillo Del Mar Extension Project; and
WHEREAS, per Government Code Section 6647.2 (a), the offer of dedication shall remain open and the legislative body may by resolution at any later date, and without further action by the subdivider, rescind its action and accept the offer of dedication, which acceptance shall be recorded in the Office of the County Recorder.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande hereby:

1. Rescinds its rejection of an offer of dedication for street, drainage, slope and public utility easements on August 11, 2009; and

2. Accepts the offer of dedication for street, drainage, slope and public utility easements for Castillo Del Mar as shown on final Parcel Map AG PM 06-0004 recorded May 31, 2011 and attached hereto for reference; and

3. Accepts the improvements for the Castillo Del Mar Extension Project.

Page 96 of 349 ends

RESOLUTION NO.

PAGE 2
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 22 nd day of February, 2022.

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RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:
_____

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

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Attachment 2

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Page 100 of 349 ends

Page 101 of 349 ends

Page 102 of 349 ends

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RECORDING REQUESTED BY Attachment 3
AND WHEN RECORDED RETURN TO:

CITY CLERK

CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.

2. The FULL NAME of the OWNER is: The City of Arroyo Grande

3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee

5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

NAMES ADDRESSES
None

6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to:

NAMES ADDRESSES
None

7. All work of improvement on the property hereinafter described was COMPLETED January 19, 2022

8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:

J.J. Fisher Construction, Inc.

9. The street address of said property is: Castillo Del Mar, within the City of Arroyo Grande, CA

10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Castillo Del Mar Extension Project, PW 2020-05 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director February 22, 2022, Arroyo Grande, California
-- END OF DOCUMENT --

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Item 8.i.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consideration of a Resolution Approving an Updated Freeway Maintenance Agreement with the State of California for the Portion of State Highway Route (SR) 101 within the City of Arroyo Grande DATE: February 22, 2022
SUMMARY OF ACTION:

Approve an updated Freeway Maintenance Agreement for the portion of State Highway Route (SR) 101 within the City of Arroyo Grande to include permanent storm water improvements within the SR-101 right-of-way for the area of Oak Park Boulevard and El Camino Real.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The updated Freeway Maintenance Agreement will not result in increased costs to the City. Staff time will be needed to process the updated Freeway Maintenance Agreement and Resolution.

RECOMMENDATION:
1) Adopt a Resolution approving and authorizing the Mayor to execute the Freeway Maintenance Agreement for the portion of State Highway Route (SR) 101 within the City of Arroyo Grande; and 2) Direct the City Clerk to forward the Resolution, Freeway Maintenance Agreement, and Letter of Self Insurance to the California Department of Transportation (Caltrans).

BACKGROUND:

During a rain event at the end of December 2019, a catch basin on El Camino Real east of Oak Park Boulevard did not drain properly and caused the roadway to flood.

Investigations following the rain event revealed that a previous repair (20+ years ago) to the storm drain pipe running from the catch basin to a maintenance hole on Oak Park Boulevard had failed, creating a plug in the pipe and was causing subsurface erosion around the maintenance hole. In January 2020, the Council approved an emergency repair project to complete temporary measures to avoid further subsurface erosion under

Page 105 of 349 ends

Item 8.i.

City Council
Consideration of a Resolution Approving an Updated Freeway Maintenance Agreement with the State of California for the Portion of State Highway Route (SR) 101 within the City of Arroyo Grande
February 22, 2022

Page 2 ends

Oak Park Boulevard. In January and February 2020, staff worked diligently with its design consultant and contractors to complete the temporary measures and to reopen a travel lane on Oak Park Boulevard that had been temporarily closed. These temporary measures lead to the need for City crews to pump water during rain events from the catch basin on El Camino Real to an uphill drainage inlet.

In parallel with these efforts, staff continued to work with the design consultant in developing a permanent solution for the storm water within the area. After evaluating several alternatives, it was determined that the most cost effective and least disruptive solution is to convey the storm water within the SR-101 right of way to a box culvert to which a pipe conveying the storm water was previously connected.

ANALYSIS OF ISSUES:

In order to construct the permanent solution, an encroachment permit from Caltrans is necessary. As a prerequisite to issuing an encroachment permit for the City to install the storm drain system from the City right-of-way into the SR-101 right-of-way, Caltrans is requiring the City to update its Freeway Maintenance Agreement.

The updated Freeway Maintenance Agreement incorporates the proposed storm drain system and supersedes the two previous Freeway Maintenance Agreements dated June 8, 1966 and October 26, 1966. The Freeway Maintenance Agreement restates and documents the roles and responsibilities between Caltrans and the City for SR-101 within the City. The Freeway Maintenance Agreement documents the City's maintenance responsibility for items such as pavement surfaces, sidewalks, drainage systems, lighting, signage and graffiti removal. It is not anticipated that the revised Freeway Maintenance Agreement will require additional City expenditures or resources beyond what is already included in the current Agreement, with the exception of maintenance of the anticipated improvements necessary to remedy the El Camino Real/Oak Park drainage issues.

The Freeway Maintenance Agreement presented with this staff report has been prepared in coordination with Caltrans and has been reviewed and approved as to form by the City Attorney. Adoption of the Resolution authorizes the Mayor to execute the Freeway Maintenance Agreement for the portion of SR-101 within the City of Arroyo Grande.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendations to 1) Adopt a Resolution approving and authorizing the Mayor to execute the Freeway Maintenance Agreement for the portion of State Highway Route (SR) 101 within the City of Arroyo Grande; and 2) Direct the City Clerk to forward the Resolution, Freeway Maintenance Agreement, and Letter of Self Insurance to Caltrans;

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Item 8.i.

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2. Do not approve staff’s recommendations and request further information;

3. Modify staff’s recommendation and approve; or

4. Provide other direction to staff.

ADVANTAGES:

Updating the Freeway Maintenance Agreement will allow for the construction of permanent storm water improvements in the area of Oak Park Boulevard and El Camino Real, and will eliminate roadway flooding and the need for City crews to pump storm water away from the area water during rain events.

DISADVANTAGES:

None identified at this time.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachment:

1. Proposed Resolution and Freeway Maintenance Agreement with Arroyo Grande, SLO 101 PM 12.0 to 14.6

2. Exhibit A to Proposed Resolution

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Attachment 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO

GRANDE APPROVING A FREEWAY MAINTENANCE AGREEMENT
FOR THE PORTION OF STATE HIGHWAY ROUTE 101 WITHIN THE

CITY OF ARROYO GRANDE AND APPOINTING THE MAYOR AS THE

OFFICIAL REPRESENTATIVE AUTHORIZED TO SIGN THE FREEWAY

MAINTENANCE AGREEMENT
WHEREAS, the City of Arroyo Grande (City) and State of California Department of Transportation (Caltrans) entered into a Freeway Agreement dated May 17, 1989, relating to the portion of State Highway Route 101 between the South City Limit near El Campo Road and the North City Limit at Oak Park Boulevard; and WHEREAS, the City and Caltrans entered into a Freeway Maintenance Agreement dated June 8, 1966, covering the portion of State Highway Route 101 between post mile 12.02 and 14.45, and into a second Freeway Maintenance Agreement dated October 26, 1966, covering the portion of State Highway Route 101 between post mile 14.45 and 14.63; and WHEREAS, subsequent adjustments to State Highway Route 101 within the City of Arroyo Grande have been completed, or are nearing completion, and there is a desire by Caltrans and the City to clarify and revise the division of maintenance responsibilities within or outside those modified freeway limits as described within “Exhibit A,” attached hereto.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande hereby:

1. Approves Exhibit A attached, entitled “Freeway Maintenance Agreement with City of Arroyo Grande, SLO 101 PM 12.0 to 14.6.”

2. Appoints the Mayor as the official representative authorized to sign the Freeway Maintenance Agreement.

On motion of Council Member __________________, seconded by Council Member __________________, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 22 nd of February, 2022.

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RESOLUTION NO.

PAGE 2

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

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February 1, 2022
SLO 101 PM 12.0 to 14.6
1 FREEWAY MAINTENANCE AGREEMENT
WITH

CITY OF ARROYO GRANDE
THIS AGREEMENT is made effective this ______ day of ____________, 20__, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE” and the CITY of ARROYO GRANDE; hereinafter referred to as “CITY” and collectively referred to as “PARTIES”.

SECTION I

RECITALS

1. On May 17, 1989 a Freeway Agreement was executed between CITY and STATE, wherein the PARTIES consented to certain adjustments of the local street and road system required for the development of that portion of STATE Highway Route (SR) 101, declared a freeway, within the jurisdictional limits of the CITY.

2. Recent adjustments to said freeway have now been completed and the PARTIES hereto mutually desire to identify the maintenance responsibilities of the CITY for areas lying within those modified freeway limits.

3. On October 15, 2008, STATE relinquished to CITY that portion of State Route 227 (SR 227) within the City limits, including the portion of SR 227 situated adjacent to State Route 101.

4. Encroachment Permit Number _____________ was executed between CITY and STATE on ____________ to construct a realigned City drainage system into Caltrans R/W on SR 101.

5. There are existing Freeway Maintenance Agreements, with CITY dated June 8, 1966 and October 26, 1966. This Agreement is meant to replace or supersede the earlier agreements.

NOW THEREFORE IT IS AGREED:

SECTION II

AGREEMENT

1. PARTIES agree this Agreement shall supersede all previous said Freeway Maintenance Agreements executed by PARTIES on June 8, 1966 and October 26, 1966.

2. Pursuant to Section 7 of the May 17, 1989 Freeway Agreement, CITY has resumed or will resume control and maintenance over each of the relocated or Attachment 2

EXHIBIT A

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February 1, 2022
SLO 101 PM 12.0 to 14.6
2 reconstructed CITY roads, frontage roads, and other STATE constructed local roads, except for any portion which is adopted by STATE as a part of the freeway proper.

3. The degree or extent of maintenance work to be performed, and the standards therefore, shall be in accordance with the provisions of Section 27 of the Streets and Highways Code and the then current edition of the State Maintenance Manual.

4. CITY agrees to continue their control and maintenance of each of the affected relocated or reconstructed CITY streets and roads as shown on the attached hereto, Exhibit A, B, C, and D and made a part hereof by this reference.

5. When another planned future improvement has been constructed and/or a minor revision has been effected within the limits of the freeway herein described which will affect the PARTIES’ maintenance responsibility as described herein, and there is mutual agreement on a change in the maintenance responsibilities between PARTIES, the PARTIES can revise the Exhibit A, B, C and or D by a mutual written-execution of each of the exhibits.

6. CITY must obtain the necessary Encroachment Permits from STATE’s District 5 Encroachment Permit Office prior to entering STATE right of way to perform CITY maintenance responsibilities. This permit will be issued at no cost to CITY.

7. VEHICULAR OVERCROSSINGS

7.1. CITY will maintain, at CITY expense, the deck wearing surface and structural drainage system (and shall perform such work as may be necessary to ensure an impervious and/or otherwise suitable surface) and all portions of the structure above the bridge deck, including, but without limitation, lighting installations, as well as all traffic service facilities (sidewalks, signs, pavement markings, bridge rails, etc.) that may be required for the benefit or control of traffic using that overcrossing.

7.2.As directed by section 92.6 of the Streets and Highways Code, at locations determined by STATE, screening shall be placed on STATE freeway overpasses on which pedestrians are allowed. All screens installed under this program will be maintained by STATE, at STATE expense.

8. VEHICULAR AND PEDESTRIAN UNDERCROSSINGS

8.1. CITY will maintain the CITY paved roadway sections, including the traveled way, shoulders, curbs, sidewalks, wall surfaces (including eliminating graffiti),

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February 1, 2022
SLO 101 PM 12.0 to 14.6
3 drainage installations, lighting installations and traffic service facilities that may be required for the benefit or control of traffic using that undercrossing.

8.2. CITY will request STATE’s District Encroachment Permit Engineer to issue the necessary Encroachment Permit for any proposed change in minimum vertical clearances between CITY roadway surface and the structure that results from modifications to the roadway (except when said modifications are made by STATE). If the planned modifications will result in a reduction in the minimum clearance within the traveled way, an estimate of the clearance reduction must be provided to STATE’s Transportation Permit Engineer prior to starting work. Upon completion of that work, a vertical clearance diagram will be furnished to STATE’s Transportation Permit Engineer that shows revised minimum clearances for all affected movements of traffic, both at the edges of the traveled way and at points of minimum clearance within the traveled way.

9. WALLS, SOUNDWALLS, AND COLUMNS – CITY is responsible for debris removal, cleaning, and painting to keep CITY's side of any wall structure or column free of debris, dirt, and graffiti.

10.LANDSCAPED AREAS CITY is responsible for the maintenance of any plantings or other types of roadside improvements of PROJECT lying outside of the fenced area restricting walk-on access to the freeway.

11.INTERCHANGE OPERATION - It is STATE’s responsibility to provide efficient operation of freeway interchanges, including ramp connections to local streets and roads.

12.ELECTRICALLY OPERATED TRAFFIC CONTROL DEVICES
A separate “Electrical Facilities Cost Sharing Agreement” may be executed in the future allocating these costs between the PARTIES.

13.LEGAL RELATIONS AND RESPONSIBILITIES

13.1. Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not PARTIES to this Agreement or to affect the legal liability of a PARTY to the Agreement by imposing any standard of care with respect to the operation and maintenance of STATE highways and local facilities different from the standard of care imposed by law.

13.2. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or

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February 1, 2022
SLO 101 PM 12.0 to 14.6
4 jurisdiction conferred upon STATE arising under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and their officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement.

13.3. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY and arising under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement.

14.PREVAILING WAGES:

14.1. Labor Code Compliance- If the work performed under this Agreement is done under contract and falls within the Labor Code section 1720(a)(1) definition of a "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771.

CITY must conform to the provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to include prevailing wage requirements in its contracts for public works. Work performed by CITY's own forces is exempt from the Labor Code's Prevailing Wage requirements.

14.2. Requirements in Subcontracts - CITY shall require its contractors to include prevailing wage requirements in all subcontracts when the work to be performed by the subcontractor under this Agreement is a "public works" as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771.

Subcontracts shall include all prevailing wage requirements set forth in CITY's contracts.

15.INSURANCE

15.1. SELF-INSURED - CITY is self-insured. CITY agrees to deliver evidence of selfinsured coverage providing general liability insurance, coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per

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February 1, 2022
SLO 101 PM 12.0 to 14.6
5 occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certification of self-insurance letter (“Letter of SelfInsurance”), satisfactory to STATE, certifying that CITY meets the coverage requirements of this section. This Letter of Self-Insurance shall also identify the SR 101 location as depicted in EXHIBIT A. CITY shall deliver to STATE the Letter of Self-Insurance with a signed copy of this AGREEMENT. A copy of the executed Letter of Self-Insurance shall be attached hereto and incorporate as Exhibit B.

15.2. SELF-INSURED using Contractor - If the work performed under this AGREEMENT is done by CITY ‘s contractor(s), CITY shall require its contractor(s) to maintain in force, during the term of this AGREEMENT, a policy of general liability insurance, including coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certificate of insurance in a form satisfactory to the STATE that shall be delivered to the STATE with a signed copy of this Agreement.

16. TERMINATION - This Agreement may be terminated by timely mutual written consent by PARTIES, and CITY’s failure to comply with the provisions of this Agreement may be grounds for a Notice of Termination by STATE.

17. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the PARTIES or until terminated by STATE for cause.

PARTIES are empowered by Streets and Highways Code Section 114 and 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.

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February 1, 2022
SLO 101 PM 12.0 to 14.6
6 IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first above written.

THE CITY OF STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
By: __________________________
Mayor

Initiated and Approved
By: ___________________________
City Manager
By: ___________________________
Deputy District Director
Maintenance District 05
ATTEST:

By: __________________________
City Clerk
By: __________________________
City Attorney

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EXHIBIT “A”

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(Plan map identifying the applicable STATE Routes (Freeway proper) and CITY roads and facilities)

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EXHIBIT B – LETTER OF CERTIFICATE OF CITY OF ARROYO GRANDE STATEMENT

OF SELF INSURANCE

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Caltrans – District 5 February 1, 2022
50 Higuera Street
San Luis Obispo, CA 93401
ATTN: Berkeley Lindt – Senior Maintenance Engineer
RE: Statement of Self Insurance for City of Arroyo Grande Related to Freeway Maintenance Agreement with State of California Department of Transportation (“STATE”) for the portion of freeway along Highway 101 at PM

12.0 to 14.6.

Dear Berkeley,
The purpose of this letter is to certify that the CITY is self-insured and self-funded covering third-party claims arising out of its general operations (for example, commercial general liability and automobile liability insurance). Further the CITY is self-insured covering workers’ compensation claims and has received the consent of the State Department of Industrial Relations to do so.

Each fiscal year, as a part of its budgetary process, the CITY appropriates funds specifically to satisfy valid third-party claims and workers’ compensation claims, which may be brought against the CITY.

The CITY certifies its self-insured, general liability coverage for bodily injury liability and property damage liability, meets the required coverage amounts in section 15 (INSURANCE) of the Maintenance Agreement, specifically general liability insurance, coverage of bodily injury liability and property damage liability in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. The CITY further represents that regarding any claims made in connection with the Maintenance Agreement by the STATE, the STATE will be first-in-line regarding the reserved, self-insured amounts.

If you need any additional information regarding this letter, please direct those inquires through my office.

Sincerely,

FINANCE MANAGER

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EXHIBIT “C”

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TRAFFIC SIGNAL AND LIGHTING
A separate “Electrical Facilities Cost Sharing Agreement” will be executed in the future allocating costs between parties.

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January 28, 2022
EXHIBIT “D”

Page 1 of 1 ends

CITY shall be responsible for the construction and maintenance of the City Drainage System as highlighted in the attached Exhibit D and shall be responsible for any cleanup necessary or damage caused by the City Drainage System. In the event that the City Drainage System conflicts with any future widening or freeway improvements, City shall be responsible for all costs associated with relocation of the City Drainage System to avoid such conflicts. CITY shall be responsible to maintain any disturbed landscaping and irrigation until the landscaping is reestablished.

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Item 8.j.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Robin Dickerson, PE, City Engineer
Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consideration of Rejection of All Bids or Awarding a Contract for the Base Bid and Additive Alternative for Construction of the Swinging Bridge Retrofit Project, PW 2021-06, and Appropriation of Funds from the Sales Tax Fund Balance
DATE: February 22, 2022
SUMMARY OF ACTION:

Reject all bids and authorize solicitation of new bids after modifications are made to the construction documents for the Swinging Bridge Retrofit Project, or award a contract for the base bid and additive alternative for construction of the Project, PW 2021-06, and appropriate funds from the sales tax fund balance to fully fund the Project.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The FY 2021-22 Capital Improvement Program (CIP) budget includes $616,269 of Local Sales Tax Funds for the Swinging Bridge Retrofit Project ($23,469 budgeted for FY 2021- 22 plus $592,800 carryover from FY 2020-21). An additional appropriation of $214,922 is needed if the Base Bid plus Additive Alternate No. 1 is awarded, or an additional appropriation of $270,122 is needed if the Base Bid plus Additive Alternate No. 2 is awarded.

RECOMMENDATION:

Reject all bids and direct staff to solicit new bids after modifications are made to the construction documents for the Swinging Bridge Retrofit Project (PW2021-06).

BACKGROUND:

On December 14, 2021, the City Council approved construction plans and specifications for retrofitting and upgrading the structural components of the Swinging Bridge. The Project consists of removing and replacing the existing cables and helical anchors,

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Item 8.j.

City Council
Consideration of Rejection of All Bids or Awarding a Contract for the Base Bid and Additive Alternative for Construction of the Swinging Bridge Retrofit Project, PW 2021-06, and Appropriation of Funds from the Sales Tax Fund Balance February 22, 2022

Page 2 ends

reinforcing the existing concrete abutments, cleaning and painting the existing towers, and tightening and/or installing bolts at the suspension bridge wood connections.

During the bidding process, the condition of the existing wood members of the bridge itself was reviewed in detail and it was determined that the treated lumber on the bridge had moved past its useful life.

To address this, an Addendum was issued presenting as-built plans that contained a design for replacing the wood members. The Addendum added three Bid Additive Alternatives to the project scope:

Additive Alternate No. 1
Removal of existing wood members and replacing each component with new wood members, including the decking.

Additive Alternate No. 2
Removal of existing wood members and replacing each component with new wood members, with composite decking.

Additive Alternate No. 3
Paint new wood members of Additive Alternate No. 1 or Additive No. 2.

At the time of Council approval of construction plans and specifications, it was estimated that the total project costs, before the Additive Alternates were introduced, would be $730,870 as follows:

FY 2021/22
Budget
12/14/21
Estimate Difference
Revenue
Local Sales Tax $ 616,269 $ 730,520 - $ 114,251
Total Revenue $ 616,269 $ 730,520 - $ 114,251
Expenditures
Construction $ 485,291 $ 542,000 - $ 56,709
Construction Contingencies (15%) 50,200 81,300 - 31,100 Const Mgt, Inspect, Environ Compliance, Advertise 66,817 102,220 - 35,403 Geotechnical Services 13,961 5,000 8,961
Total Expenditures $ 616,269 $ 730,520 - $ 114,251
Anticipated Shortfall $ 114,251

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Item 8.j.

Page 3 ends

ANALYSIS OF ISSUES:

On February 1, 2022, two bids were received for the Swinging Bridge Retrofit Project.

The project specifications stated that the lowest bidder will be determined using the base bid. Following bid review, it was determined that the lowest base bid was received from Hanly General Engineering Corporation, that Hanly General Engineering Corporation is responsible, and that the bid is responsive. Below presents the total project costs using the bid amounts submitted by Hanly General Engineering Corporation.

Base Bid Base Bid
+ Add Alt 1
Base Bid
+ Add Alt 1
+ Add Alt 3
Base Bid
+ Add Alt 2
Base Bid
+ Add Alt 2
+ Add Alt 3
Expenditures
Construction $ 482,236 $ 629,236 $ 709,236 $ 677,236 $ 757,236 Construction Contingencies (15%) 72,335 94,385 106,385 101,585 113,585 Const Mgt, Inspect, Environ, Ads 102,570 102,570 102,570 102,570 102,570 Geotechnical Services 5,000 5,000 5,000 5,000 5,000
Total Expenditures $ 662,141 $ 831,191 $ 923,191 $ 886,391 $ 978,391 FY 2021/22 Budget $ 616,269 $ 616,269 $ 616,269 $ 616,269 $ 616,269 Shortfall $ -45,872 $ -214,922 $ -306,922 $ -270,122 $ -362,122 An award, if made, would be based on the Base Bid with consideration that Additive Alternate No. 1 or Additive Alternate No. 2 be included as the treated lumber has moved past its useful life and there are cost efficiencies in performing both the retrofit and wood replacement as one contract. Additive Alternate No. 3 is not recommended for consideration due to its cost compared to the other bid received. If an award is made, construction, including the procurement of materials requiring long lead times, is anticipated to occur between March 2023 and November 2023.

Had the replacement of the bridge’s existing wood members been identified prior to bid advertisement, they would have been made part of the base bid and the required contractor licensing would have included both Class A and Class B licenses. This would have allowed for a larger pool of potential contractors and perhaps a more competitive bidding environment. In addition, the cost of material and freight continues to remain inflated. Therefore, it is recommended that the project be repackaged to include replacement of the wood members as part of the base bid, include both Class A and Class B contractor licensing, and rebid in Fall 2022 in an effort to receive a more favorable bid that includes both the retrofit and wood replacement, and perhaps a stabilization in materials costs. Should favorable bids be received and a construction contract awarded by the end of 2022, the ordering of materials requiring long lead times could begin in early 2023 in an effort to be completed prior to the Harvest Festival.

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Item 8.j.

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ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Reject all bids, repackage the construction documents as outlined above, and direct staff to solicit new bids at a future date;

2. Reject all bids and direct staff to solicit new bids with the current construction documents;

3. Award a construction contract consisting of the Base Bid and Additive Alternate No. 1 to Hanly General Engineering Corporation and appropriate $214,922 from the Sales Tax fund balance;

4. Award a construction contract consisting of the Base Bid and Additive Alternate No. 2 to Hanly General Engineering Corporation and appropriate $270,122 from the Sales Tax fund balance; or

5. Provide other direction to staff.

ADVANTAGES:

Rejecting the bids and repackaging the construction documents may reduce construction costs without impacts to the overall project objectives.

DISADVANTAGES:

Rejecting the bids will delay the project and, depending on uncontrollable future conditions, could result in higher future bids. Current permits obtained from the California Department of Fish and Wildlife and the Regional Water Quality Control Board will need to either be renewed or new applications submitted.

ENVIRONMENTAL REVIEW:

The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301(d) covering the restoration or rehabilitation of deteriorated or damaged structures to meet current standards of public health and safety not caused by an environmental hazard. As part of the design, permits have been obtained from California Fish and Wildlife and Regional Water Quality Control Board for Rehabilitation of the Swinging Bridge. Mitigation as required by these permits has been incorporated into the plans and specifications.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachment:

1. Bid Opening Log Sheet

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CITY OF ARROYO GRANDE

BID OPENING LOG SHEET
DEADLINE: TUESDAY, FEBRUARY 1, 2022 – 2:00 PM
PROJECT NAME: RETROFIT OF SWINGING BRIDGE OVER ARROYO GRANDE CREEK PROJECT NO.: PW 2021-06
ESTIMATED CONSTRUCTION COST: $542,000
ADDENDUM: #3
SUBMITTED BY: BASE BID: ADD ALT 1: ADD ALT 2: ADD ALT 3: TOTAL BID

1. Hanly General Eng Corp $482,236.00 $147,000.00 $195,000.00 $80,000.00 $904,236.00 Solvang, CA 93464

2. Cushman Contracting Corp $688,085.00 $165,510.00 $190,250.00 $30,500.00 $1,074,345.00 Goleta, CA 93116-0147

3. 4.
_____________________________________________
Jill McPeek, Capital Improvement Project Manager
ATTACHMENT 1

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Item 8.k.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shane Taylor, Utilities Manager
SUBJECT: Monthly Water Supply and Demand Update
DATE: February 22, 2022
SUMMARY OF ACTION:

The update reports the City’s total water supply and demand for January, 2022. Current Lopez Reservoir level and projected levels are provided in the attachments.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Approximately two (2) hours of staff time is required to prepare the report.

RECOMMENDATION:

Receive and file the monthly Water Supply and Demand Report.

BACKGROUND:

On October 12, 2021, the City Council adopted a Resolution declaring a Stage 1 Water Shortage Emergency, and implementing emergency water conservation measures and restrictions as a result of the extreme drought conditions.

In January, the City’s water use was 131.3 acre-feet with a per capita use of 78 gallons per day/per person. There was a total of 0 inches of rainfall in the City in January, 2022.

ANALYSIS OF ISSUES:

The United States Drought Monitor, as of February 8, 2022, shows San Luis Obispo County in a moderate drought. Rainfall to date for the period July 1, 2021, through January 31, 2022, is 7.23 inches at the Corporation Yard rain gauge. Lopez Lake, as of February 8, 2022, is at 29.8% capacity (14,736).

The new water year began on April 1, 2021, and the City’s annual Lopez contract supply was 2,290 acre-feet. On August 24, 2021, the San Luis Obispo County Board of Supervisors (Board) enacted the Low Reservoir Response Plan (LRRP) for Lopez Lake.

On September 8, 2021, the Zone III Technical Advisory Committee endorsed the action

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Item 8.k.

City Council
Monthly Water Supply and Demand Update
February 22, 2022

Page 2 ends

of reducing contract deliveries by 10%. The City began reducing the flow of Lopez Lake deliveries on September 15, 2021, to 1.9 million gallons per day, compared to the normal flow of 2.2 million gallons per day. Currently, the deliveries from the Water Treatment Plant are at 1.6 million gallons per day. In addition, the City has 1,323 acre-feet of ground water entitlement from the Santa Maria Basin, and wells within the Pismo Formation that produce approximately 160 acre-feet per year. The first quarter monitoring for the Santa Maria Basin sentry wells was completed on January 4, 2022. The deep well index was

9.36 feet above sea level, which is 1.86 feet higher than the deep well index threshold value of 7.5 feet and 0.08 feet higher than the index value one year ago. The recent rainfall in December did raise Lopez Lake from 28% to 30% full, however the LRRP remains in effect, along with Stage 1 water shortage emergency mandatory reductions.

The projected water use for the City of Arroyo Grande for water year 2021/22 is 2,450 acre-feet based on current rainfall.

ALTERNATIVES:

Not applicable at this time.

ADVANTAGES:

This report provides the City Council and the public with the current and projected conditions of our water supply and demand.

DISADVANTAGES:

No disadvantages noted at this time.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2
Attachments:

1. Lopez Monthly Operations Report for January, 2022

2. Lopez Reservoir Storage Projection

3. Monthly Water Use Comparison

4. Monthly Monitoring Report for January, 2022

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Attachment 1

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Attachment 2

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ATTACHMENT 3
165.1
131.3
98 78
0 20
40 60
80 100
120
140
160
180
Jan-21 Jan-22
Monthly Water Use Comparison
Production (Acre Feet) Usage ( gpcd)

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ATTACHMENT 4
Below is the information you have submitted for the month of January 2022. We use your most recently submitted monthly report in our calculations State Water Resources Control Board Office of Research, Planning & Performance

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Item 9.a.

MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk Timothy J. Carmel, City Attorney
SUBJECT: Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
DATE: February 22, 2022
SUMMARY OF ACTION:

Public Hearing to consider draft maps for the creation of a district-based election system.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no financial impact for conducting the public hearing and receiving input.

However, transitioning to district elections required the City to retain the services of a demographer. The cost of such services are projected to be approximately $24,000 and have been budgeted in the FY 2021-2023 Biennial Budget.

RECOMMENDATION:
1) Receive a report from the consultant and staff on the districting process and outreach efforts; 2) Conduct a public hearing to consider draft maps; 3) Provide direction on which maps should be considered for final selection at the next Public Hearing; and 4) Provide direction on a proposed election sequence.

BACKGROUND:

On October 2, 2019, the City received a Notice of Violation (‘NOV”) of the California Voting Rights Act (“CVRA”) and accompanying documentation from attorney Robert Goodman on behalf of his client, Maria Minicucci, alleging that the City’s use of an at-large election system created racially polarized voting in violation of the CVRA. On October 22, 2019, the City Council adopted a Resolution (Attachment 1) declaring its intent to transition from at-large to district-based elections by November 8, 2022, and authorized a settlement agreement with Ms. Minicucci.

The City engaged a demographer, National Demographics Corporation (NDC), to assist the City in the districting process. NDC has worked with the City to develop a timeline of public forums, formal public hearings, draft map dates, and final map adoption and presented the process and timeline to the City Council and public.

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Item 9.a.

City Council
Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
February 22, 2022

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NDC also worked with the City and County Registrar of Voters to confirm GIS boundaries, prepare total population estimates and socio-economic data for use in paper and online map-drawing tools, and prepared reports regarding demographics and compliance with State and federal criteria in preparation for analysis of map submissions from the public. NDC’s staff led two public workshops conducted in the Fall of 2021 to assist in the map drawing process and has evaluated each of the maps submitted for compliance with applicable laws.

Pursuant to Elections Code Section 10010, the City conducted its first two public hearings on July 27, 2021, and August 10, 2021, prior to drafting maps of proposed districts. At the July 27th hearing, NDC provided a general overview of the districting process and Council received initial public input on communities of interest and approved the timeline for developing and approving a Council district map. At the August 10th hearing, NDC and staff provided further information on the districting process and outreach initiatives. Council received further input from the public on a list of neighborhoods and communities of interest to consider in the district map-drawing process.

Public Outreach
In July 2021, the City initiated extensive outreach efforts to inform the public about district-based elections and the process associated with developing the Council election districts These outreach efforts included the following:
 Creation of a districting webpage on the City’s website:
www.arroyogrande.org/districtelections;
 Creation and publication of a video about the districting process;  Full page mailer to all Arroyo Grande residences with districting information and a blank map allowing residents to draw and submit maps on paper to the City;  Information regarding the online map-drawing tool (DistrictR);  Flyers with information and a blank map provided at the City Hall counter, public events, and public presentations;
 Spotlights on the City’s homepage;
 Regular Social Media posts;
 An information Email was sent to all City subscribers;  Bill stuffer in September/October Utility Bills;
 Full page ad in the Chamber Newsletter;
 Four press releases promoting the public hearings, workshops, and mapping tools;  Two virtual workshops held on September 18th and October 28th, 2021;  Information booth at the City’s Summer Concert Series;  City Manager presentations to multiple service groups;  Emails to members of the public who submitted a map prior to release of official US Census data;

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Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
February 22, 2022

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 An article in the February Chamber Newsletter.
 Half page spotlight regarding upcoming public hearings on Annual Sales Tax mailer
These outreach efforts resulted in the City receiving 156 maps from the public, including 42 paper maps hand-delivered or mailed to City Hall, 86 paper maps received by email, and 28 maps submitted using the DistrictR online mapping tool. Of these 156 maps, 140 were submitted prior to the 2020 Census data being released and 16 were submitted after Census data was released.

ANALYSIS OF ISSUES:

This hearing is the third of four required public hearings the City must hold prior to adopting a Council district map to begin transitioning to district-based elections. At the first public hearing on July 27, 2021, Council received a presentation from NDC with a general overview of the districting process, received initial public input on district boundaries, and approved the timeline for developing and approving a Council district map. At the second public hearing on August 10, 2021, Council received further public input on local factors to consider in the district map-drawing process, received an update and provided direction to staff on a districting outreach plan.

The purpose of this third hearing is to present publicly submitted maps along with draft maps developed by NDC. Staff is requesting Council direction on which maps should be considered for final map selection at the fourth hearing on March 8, 2022, and what, if any, changes the Council would like to see in those selected maps. In order to further encourage public participation and transparency and allow additional discussion of the proposed maps, staff is recommending that an additional public hearing be conducted prior to the adoption of a final map. Following the March 8th hearing, staff will bring an ordinance to the Council for introduction on March 22, 2022, with adoption of the final map scheduled for April 12, 2022. The schedule has been updated on the Districting Timeline, as show below and in Attachment 2.

Date Time Location Meeting Type
July 27,
2021
6:00
PM
Council
Chambers
/ Virtual
Public Hearing 1
Held prior to release of draft maps.

Receive input on composition of districts.

August 10,
2021
6:00
PM
Council
Chambers
/ Virtual
Public Hearing 2
Held prior to release of draft maps.

Receive input on composition of districts.

Census Data Release
August 16, 2021
Census Bureau releases official 2020
Census population data.

September
18, 2021
10:00
AM–
Virtual Public Workshop 1

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Item 9.a.

City Council
Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
February 22, 2022

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12:00
PM
California Data Release
Early October 2021
California Statewide Database releases
California’s official ‘prisoner-adjusted’
2020 population data.

October
28, 2021
6:00 –
8:00
PM
Virtual Public Workshop 2
February 8, 2022 5:00 PM Draft Map Submissions Due
February 15, 2022 Release Draft Maps (7 days prior to
Public Hearing 3)
February
22, 2022
6:00
PM
Virtual Public Hearing 3
Discuss and revise the draft maps and
discuss election sequence.

March 8,
2022
6:00
PM
Virtual Public Hearing 4
Discuss draft maps and election
sequence. Final map selection.

March 22,
2022
6:00
PM
Virtual Public Hearing 5
Introduce ordinance.

April 12,
2022
6:00
PM
Virtual Map adopted by ordinance
Adoption deadline: April 17, 2022
Maps Submitted by the Public
In total, the City received 156 maps from the public. All maps were analyzed and considered by NDC when creating their draft maps. 75 maps submitted by the public were drawn to demonstrate communities of interest or one district within the City (Attachment 7). 81 maps were submitted showing four districts within the City (Attachment 6). NDC has analyzed all map submissions and found the maps fall into the following categories:
 Noncompliant maps (not population balanced)
 Maps that divide the Village, with a horizontal pattern in the southwest  Maps that divide the Village, with a vertical pattern in the southwest  Maps that divide the Village, with a mixed pattern in the southwest  Maps that unite the Village, with a horizontal pattern in the southwest  Maps that unite the Village, with a mixed pattern in the southwest Consideration of Initial Draft Maps
A number of federal and State statutes and Court decisions dictate the process and considerations that the City must use to create voting districts. Voting districts must comply with the following requirements:
 Each district shall contain a nearly equal population.

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Item 9.a.

City Council
Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
February 22, 2022

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 Each district shall be drawn in a manner that complies with the US Constitution, California Constitution, Federal Voting Rights Act, and California Voting Rights Act.  Each district shall not be drawn with race as the predominate factor in violation of the principles established by the U.S. Supreme Court in Shaw v. Reno, 509 U.S. 630 (1993), and its progeny.

Additionally, pursuant to Elections Code Section 21601, the Council must adopt district boundaries using the following criteria as set forth in the following order of priority:

1. To the extent practicable, districts shall be geographically contiguous. Areas that meet only at the points of adjoining corners are not contiguous.

2. To the extent practicable, the geographic integrity of any local neighborhood or local community of interest shall be respected in a manner that minimizes its division. A “community of interest” is a population that shares common social or economic interests that should be included within a single district for purposes of its effective and fair representation. Communities of interest do not include relationships with political parties, incumbents, or political candidates.

3. District boundaries should be easily identifiable and understandable by residents. To the extent practicable, districts shall be bounded by natural and artificial barriers, by streets, or by the boundaries of the city.

4. To the extent practicable, and where it does not conflict with the preceding criteria, districts shall be drawn to encourage geographical compactness in a manner that nearby areas of population are not bypassed in favor of more distant populations.

Lastly, the Council may not adopt district boundaries for the purpose of favoring or discriminating against a political party.

Public Comment Regarding Communities of Interest
Staff compiled public comment and input received during the two 2021 public hearings, two public workshops, and via email regarding communities of interest (COIs) within the City, as well as suggestions for drawing Council districts. This input was used by NDC when developing their three maps for consideration, discussed further below. From this public input, the following themes developed:

Communities of Interest
The following communities of interest may be identified through the comments received:

1. West side of Elm Street

2. The Village

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Item 9.a.

City Council
Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
February 22, 2022

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3. West side multi-family housing area (i.e. along North and South Elm Street)

4. Areas with higher Latinx populations i.e. South Elm Street and South Halcyon Road

5. Residents North/East of Highway 101 and South/West of Highway 101 Other Public Input
In addition to the identification of the communities of interest identified above, the following comments were received for consideration by Council as part of the process for creating voting districts:

1. Keep the Village as one district

2. Do not create Council districts

3. Base Council districts only on geographical lines to avoid gerrymandering NDC Draft Maps
NDC considered all publicly submitted maps and legal requirements under the U.S. and California Constitutions, the California Voting Rights Act and the California Fair Maps Act.

Based on these considerations, NDC developed 3 draft maps for the Council’s consideration entitled Plans 901, 902, and 903 (Attachments 3, 4, and 5 respectively).

Below is a summary of each:
 Plan 901 unites the Village in District 2, while District 1 crosses the freeway. The boundary between Districts 3 and 4 mostly follows Elm Street, while that between Districts 4 and 2 follows Arroyo Grande Creek.
 Plan 902 unites the Village in District 2, while District 1 crosses the freeway. The boundary between Districts 3 and 4 follows Halcyon Road and Fair Oaks Avenue, while that between Districts 4 and 2 follows the freeway, Fair Oaks Avenue, and Valley Road.
 Plan 903 unites the Village in District 2, but District 1 stays on one side of the freeway. The boundary between Districts 3 and 4 follows Brisco Road and Elm Street, while that between Districts 4 and 2 follows Grand Avenue and Halcyon Road.

Election Sequencing
California Election Code states that there must be a “potential sequencing of elections” published with the maps (EC 10010(a)(2)). After analyzing all of the submitted maps, existing Council terms of office, and where current Council members reside, NDC developed a potential election sequence for Council’s consideration and discussion as follows:
 District 1 and District 2 up for election in 2024, as two incumbents whose terms expire in 2024 live in those areas; and
 Districts 3 and 4 up for election this November 2022.

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Item 9.a.

City Council
Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
February 22, 2022

Page 7 ends

NDC added this potential election sequence to each map in order to comply with the Election Code requirement cited above. The identified sequence is the same on each map. This sequence is offered as one possibility for discussion and deliberation by the City Council. Sequencing of the elections by district will not impact the ability of seated Council members to serve out the remainder of their existing terms of office.

Next Steps
Staff is requesting Council review the maps submitted by the public (Attachments 6 and 7) and NDC (Attachments 3, 4, and 5), provide direction on which maps should be considered for final map selection at the next hearing on March 8, 2022, and what, if any, changes the Council would like to see in those selected maps. NDC has grouped publicly submitted maps by theme. They are shown in the attachments as follows:

Attachments 3, 4, and 5
 NDC’s maps, Plans 901, 902, and 903 (3)
Attachment 6
 Publicly-submitted four district maps (81)
(6a) Noncompliant maps (57, excluding 12 that were just barely noncompliant and slightly revised to become compliant)
(6b) Maps that divide the Village, with a horizontal pattern in the southwest (6) (6c) Maps that divide the Village, with a vertical pattern in the southwest (10) (6d) Maps that divide the Village, with a mixed pattern in the southwest (2) (6e) Maps that unite the Village, with a horizontal pattern in the southwest (5) (6f) Maps that unite the Village, with a mixed pattern in the southwest (1) Attachment 7
 Publicly-submitted community of interest maps (45)
 Publicly-submitted one district maps (30)
Attachment 7 is available as a link to the Interactive Review Map. Layers can be selected to review these maps.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. a) Receive a report on the City’s districting process and outreach efforts; b) Conduct a public hearing to consider draft maps; c) Provide direction on which maps should be considered for final selection at the next Public Hearing; and d) Provide direction on a proposed election sequence; or

2. Provide other direction to staff.

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Item 9.a.

City Council
Public Hearing on the Creation of a District-Based Election System and Consideration of Draft District Maps
February 22, 2022

Page 8 ends

ADVANTAGES:

Approving the recommendation will allow for public input regarding the initial draft maps and allow Council to review and select final draft maps for consideration at the next public hearing on March 8, 2022.

DISADVANTAGES:

No disadvantages have been identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Public Hearing Notice and Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Additionally, the Public Hearing Notice was published in the Tribune.

Attachments:

1. Resolution 4949

2. Districting Timeline

3. Plan 901

4. Plan 902

5. Plan 903

6. Publicly Submitted Maps Showing Four-Districts

7. Publicly Submitted Maps Showing Communities of Interest and One District

8. NDC’s PowerPoint Presentation

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Attachment 1

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Updated 2/1/22
Date Time Location Meeting Type
July 27,
2021
6:00 PM Council
Chambers /
Virtual
Public Hearing 1
Held prior to release of draft maps. Receive
input on composition of districts.

August 10,
2021
6:00 PM Council
Chambers /
Virtual
Public Hearing 2
Held prior to release of draft maps. Receive
input on composition of districts.

Census Data Release
August 16, 2021
Census Bureau releases official 2020 Census
population data.

September
18, 2021
10:00
AM–
12:00
PM
Virtual Public Workshop 1
California Data Release
Early October 2021
California Statewide Database releases
California’s official ‘prisoner-adjusted’ 2020
population data.

October 28,
2021
6:00 –
8:00 PM
Virtual Public Workshop 2
February 8, 2022 5:00 PM Draft Map Submissions Due
February 15, 2022 Release Draft Maps (7 days prior to Public Hearing 3)
February 22,
2022
6:00 PM Virtual Public Hearing 3
Discuss and revise the draft maps and discuss
election sequence.

March 8,
2022
6:00 PM Virtual Public Hearing 4
Discuss draft maps and election sequence. Final
map selection.

March 22,
2022
6:00 PM Virtual Public Hearing 5
Introduce ordinance.

April 12,
2022
6:00 PM Virtual Map adopted by ordinance
Adoption deadline: April 17, 2022
Attachment 2

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Page 150 of 349 ends

City of Arroyo Grande - Plan 901
District 1
Total Pop 4,586
Deviation from ideal -31
% Deviation -0.67%
% Hisp 13.1%
% NH White 74%
% NH Black 1%
% Asian-American 7%
Total 3,400
% Hisp 9%
% NH White 83%
% NH Black 3%
% Asian/Pac.Isl. 4%
Total 3,698
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 85%
% NH Black 2%
Total 3,378
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 86%
% NH Black 2%
Total 2,739
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 87%
% NH Black est. 2%
ACS Pop. Est. Total 4,087
age0-19 15%
age20-60 45%
age60plus 40%
immigrants 8%
naturalized 67%
english 89%
spanish 4%
asian-lang 2%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 44%
bachelor 23%
graduatedegree 17%
Child in Household child-under18 17%
Pct of Pop. Age 16+ employed 49%
income 0-25k 19%
income 25-50k 11%
income 50-75k 13%
income 75-200k 47%
income 200k-plus 10%
single family 86%
multi-family 14%
rented 22%
owned 78%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

2.17%
27%
61%
2%
6%
3,352
19%
71%
1%
5%
2,804
18%
17%
2%
2%
78%
1%
2,374
17%
16%
2%
2%
79%
1%
1,726
12%
12%
2%
2%
83%
1%
4,737
26%
50%
23%
10%
57%
85%
10%
3%
2%
5%
46%
20%
12%
34%
63%
12%
21%
19%
44%
4%
74%
26%
48%
52%
4 4,466
-151
-3.27%
25%
63%
2%
5%
3,291
14%
78%
0%
5%
2,996
13%
13%
2%
1%
82%
1%
2,589
12%
12%
2%
2%
83%
1%
1,966
10%
10%
2%
2%
86%
0%
4,143
20%
56%
24%
10%
64%
85%
10%
3%
2%
4%
52%
20%
9%
24%
62%
18%
13%
19%
46%
4%
78%
22%
35%
65%
Total
18,469
251

5.44%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/11/2022 17:56 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 151 of 349 ends

Page 152 of 349 ends

City of Arroyo Grande - Plan 902
District 1
Total Pop 4,586
Deviation from ideal -31
% Deviation -0.67%
% Hisp 13.1%
% NH White 74%
% NH Black 1%
% Asian-American 7%
Total 3,400
% Hisp 9%
% NH White 83%
% NH Black 3%
% Asian/Pac.Isl. 4%
Total 3,698
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 85%
% NH Black 2%
Total 3,378
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 86%
% NH Black 2%
Total 2,739
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 87%
% NH Black est. 2%
ACS Pop. Est. Total 4,087
age0-19 15%
age20-60 45%
age60plus 40%
immigrants 8%
naturalized 67%
english 89%
spanish 4%
asian-lang 2%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 44%
bachelor 23%
graduatedegree 17%
Child in Household child-under18 17%
Pct of Pop. Age 16+ employed 49%
income 0-25k 19%
income 25-50k 11%
income 50-75k 13%
income 75-200k 47%
income 200k-plus 10%
single family 86%
multi-family 14%
rented 22%
owned 78%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2013-2017 American Community Survey and Special Tabulation 5-year data.
2 4,670
53 1.15%
13%
77%
1%
4%
4,081
10%
84%
1%
5%
3,832
8%
7%
2%
1%
89%
0%
3,517
7%
7%
2%
1%
89%
0%
2,817
7%
6%
2%
1%
90%
0%
5,140
24%
45%
31%
6%
74%
91%
1%
2%
6%
4%
49%
24%
14%
25%
59%
9%
16%
15%
47%
12%
95%
5%
27%
73%
3 4,633
16 0.35%
26%
61%
2%
6%
3,293
18%
73%
0%
5%
2,848
17%
16%
2%
2%
79%
0%
2,412
15%
14%
2%
2%
81%
0%
1,781
12%
11%
2%
2%
84%
1%
4,593
24%
49%
27%
10%
57%
84%
12%
3%
1%
5%
46%
21%
12%
32%
62%
17%
20%
17%
41%
5%
71%
29%
49%
51%
4 4,580
-37
-0.80%
26%
63%
2%
5%
3,371
15%
76%
1%
6%
2,956
15%
14%
2%
1%
81%
1%
2,555
14%
13%
2%
1%
82%
1%
1,916
10%
10%
2%
1%
86%
1%
4,320
22%
57%
20%
10%
64%
86%
8%
3%
3%
4%
52%
18%
9%
27%
63%
13%
13%
21%
50%
2%
81%
19%
34%
66%
Total
18,469
90 1.95%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/11/2022 18:29 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

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City of Arroyo Grande - Plan 903
District 1
Total Pop 4,572
Deviation from ideal -45
% Deviation -0.97%
% Hisp 11.6%
% NH White 77%
% NH Black 1%
% Asian-American 6%
Total 3,343
% Hisp 9%
% NH White 87%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 3,800
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 3%
% Filipino-Surnamed 0%
% NH White est. 89%
% NH Black 0%
Total 3,524
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 3%
% Filipino-Surnamed 0%
% NH White est. 90%
% NH Black 0%
Total 2,912
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 90%
% NH Black est. 1%
ACS Pop. Est. Total 4,139
age0-19 18%
age20-60 46%
age60plus 36%
immigrants 7%
naturalized 70%
english 90%
spanish 4%
asian-lang 1%
other lang 6%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 25%
graduatedegree 19%
Child in Household child-under18 22%
Pct of Pop. Age 16+ employed 50%
income 0-25k 14%
income 25-50k 7%
income 50-75k 12%
income 75-200k 53%
income 200k-plus 13%
single family 95%
multi-family 5%
rented 13%
owned 87%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

4.42%
27%
61%
2%
5%
3,415
14%
76%
2%
6%
3,006
16%
15%
2%
1%
80%
1%
2,569
14%
13%
2%
1%
81%
1%
1,910
11%
11%
2%
2%
84%
1%
4,577
21%
54%
25%
10%
58%
82%
12%
3%
2%
5%
51%
20%
9%
26%
60%
17%
15%
19%
43%
5%
74%
26%
38%
62%
Total
18,469
413

8.95%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/14/2022 15:14 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 155 of 349 ends

Page 156 of 349 ends

City of Arroyo Grande - Plan 101A
District 1
Total Pop 4,884
Deviation from ideal 267
% Deviation 5.78%
% Hisp 12.1%
% NH White 76%
% NH Black 1%
% Asian-American 6%
Total 3,564
% Hisp 9%
% NH White 86%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 4,061
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 3,764
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 3,109
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 0%
ACS Pop. Est. Total 4,435
age0-19 18%
age20-60 47%
age60plus 35%
immigrants 7%
naturalized 70%
english 90%
spanish 3%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 25%
graduatedegree 19%
Child in Household child-under18 23%
Pct of Pop. Age 16+ employed 50%
income 0-25k 14%
income 25-50k 7%
income 50-75k 12%
income 75-200k 53%
income 200k-plus 13%
single family 95%
multi-family 5%
rented 13%
owned 87%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

5.87%
25%
64%
2%
5%
3,559
14%
76%
1%
6%
3,087
16%
15%
2%
1%
81%
1%
2,655
14%
14%
2%
1%
82%
1%
1,983
11%
11%
2%
2%
84%
1%
4,730
23%
56%
21%
10%
59%
83%
11%
3%
3%
5%
51%
19%
10%
29%
62%
13%
15%
21%
47%
4%
78%
22%
37%
63%
Total
18,469
866

18.76%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/08/2022 16:15 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 157 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
Plan 103 City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
©2017 CALIPER Page 158 of 349
City of Arroyo Grande - Plan 103
District 1
Total Pop 4,807
Deviation from ideal 190
% Deviation 4.12%
% Hisp 11.8%
% NH White 76%
% NH Black 1%
% Asian-American 6%
Total 3,562
% Hisp 8%
% NH White 87%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 4,039
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 0%
Total 3,752
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 3,105
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black est. 0%
ACS Pop. Est. Total 4,410
age0-19 19%
age20-60 46%
age60plus 36%
immigrants 7%
naturalized 70%
english 91%
spanish 3%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 26%
graduatedegree 19%
Child in Household child-under18 23%
Pct of Pop. Age 16+ employed 51%
income 0-25k 13%
income 25-50k 8%
income 50-75k 12%
income 75-200k 54%
income 200k-plus 13%
single family 95%
multi-family 5%
rented 14%
owned 86%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

6.19%
25%
64%
2%
5%
3,614
14%
77%
1%
6%
3,114
15%
14%
2%
1%
81%
1%
2,677
14%
13%
2%
1%
82%
1%
2,019
11%
10%
2%
1%
85%
1%
4,742
23%
56%
21%
10%
60%
84%
10%
3%
3%
5%
51%
19%
9%
28%
62%
14%
15%
21%
48%
3%
79%
21%
36%
64%
Total
18,469
810

17.54%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/10/2022 14:25 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 159 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
Plan 104 City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
©2017 CALIPER Page 160 of 349
City of Arroyo Grande - Plan 104
District 1
Total Pop 4,978
Deviation from ideal 361
% Deviation 7.82%
% Hisp 11.6%
% NH White 76%
% NH Black 1%
% Asian-American 6%
Total 3,672
% Hisp 8%
% NH White 87%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 4,171
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 0%
Total 3,873
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 3,191
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 91%
% NH Black est. 0%
ACS Pop. Est. Total 4,551
age0-19 19%
age20-60 46%
age60plus 35%
immigrants 7%
naturalized 70%
english 91%
spanish 3%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 26%
graduatedegree 19%
Child in Household child-under18 23%
Pct of Pop. Age 16+ employed 51%
income 0-25k 14%
income 25-50k 8%
income 50-75k 12%
income 75-200k 54%
income 200k-plus 13%
single family 95%
multi-family 5%
rented 14%
owned 86%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

5.72%
26%
62%
2%
6%
3,451
18%
72%
3%
5%
3,126
15%
15%
2%
2%
78%
3%
2,673
15%
14%
2%
2%
79%
3%
1,971
11%
11%
2%
1%
83%
3%
4,603
22%
48%
29%
10%
60%
87%
8%
4%
1%
4%
46%
21%
12%
27%
61%
19%
21%
16%
40%
5%
70%
30%
49%
51%
4 4,630
13 0.28%
26%
62%
2%
5%
3,319
14%
75%
1%
6%
2,842
16%
15%
2%
1%
80%
1%
2,443
14%
14%
2%
2%
81%
1%
1,812
11%
11%
2%
1%
84%
1%
4,487
24%
55%
21%
10%
57%
82%
12%
3%
3%
6%
51%
18%
10%
30%
62%
13%
15%
22%
46%
4%
77%
23%
37%
63%
Total
18,469
998

21.62%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/10/2022 14:30 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 161 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
Plan 106
©2017 CALIPER Page 162 of 349
City of Arroyo Grande - Plan 106
District 1
Total Pop 5,115
Deviation from ideal 498
% Deviation 10.79%
% Hisp 15.2%
% NH White 72%
% NH Black 1%
% Asian-American 7%
Total 3,872
% Hisp 10%
% NH White 81%
% NH Black 3%
% Asian/Pac.Isl. 5%
Total 3,865
% Latino est. 9%
% Spanish-Surnamed 9%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 85%
% NH Black 2%
Total 3,489
% Latino est. 9%
% Spanish-Surnamed 9%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 85%
% NH Black 2%
Total 2,826
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 87%
% NH Black est. 2%
ACS Pop. Est. Total 4,626
age0-19 15%
age20-60 44%
age60plus 41%
immigrants 9%
naturalized 66%
english 90%
spanish 3%
asian-lang 3%
other lang 3%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 44%
bachelor 24%
graduatedegree 16%
Child in Household child-under18 16%
Pct of Pop. Age 16+ employed 51%
income 0-25k 20%
income 25-50k 14%
income 50-75k 13%
income 75-200k 44%
income 200k-plus 8%
single family 81%
multi-family 19%
rented 28%
owned 72%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

6.58%
23%
67%
2%
5%
3,888
13%
78%
1%
6%
3,395
14%
13%
2%
1%
83%
1%
2,995
13%
12%
2%
1%
84%
1%
2,320
10%
10%
2%
1%
86%
1%
4,836
21%
50%
28%
9%
67%
87%
6%
2%
4%
4%
54%
18%
10%
25%
58%
12%
17%
19%
47%
4%
86%
14%
28%
72%
Total
18,469
922

19.97%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/10/2022 14:43 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 163 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
Plan 107
©2017 CALIPER Page 164 of 349
City of Arroyo Grande - Plan 107
District 1
Total Pop 4,943
Deviation from ideal 326
% Deviation 7.06%
% Hisp 11.5%
% NH White 77%
% NH Black 1%
% Asian-American 6%
Total 3,647
% Hisp 8%
% NH White 87%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 4,102
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 0%
Total 3,809
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 3,135
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 91%
% NH Black est. 0%
ACS Pop. Est. Total 4,522
age0-19 19%
age20-60 46%
age60plus 35%
immigrants 7%
naturalized 70%
english 91%
spanish 3%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 26%
graduatedegree 19%
Child in Household child-under18 23%
Pct of Pop. Age 16+ employed 51%
income 0-25k 14%
income 25-50k 8%
income 50-75k 12%
income 75-200k 54%
income 200k-plus 13%
single family 95%
multi-family 5%
rented 14%
owned 86%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

2.53%
25%
64%
2%
5%
3,464
13%
77%
1%
6%
2,996
15%
14%
2%
1%
81%
1%
2,580
14%
13%
2%
1%
82%
1%
1,954
11%
10%
2%
1%
85%
1%
4,575
23%
56%
21%
10%
59%
84%
10%
3%
3%
5%
51%
18%
9%
29%
62%
13%
15%
21%
47%
4%
78%
22%
36%
64%
Total
18,469
817

17.70%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/10/2022 14:47 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 165 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
Plan 108
©2017 CALIPER Page 166 of 349
City of Arroyo Grande - Plan 108
District 1
Total Pop 4,405
Deviation from ideal -212
% Deviation -4.59%
% Hisp 10.7%
% NH White 79%
% NH Black 1%
% Asian-American 6%
Total 3,300
% Hisp 7%
% NH White 87%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 3,670
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 91%
% NH Black 0%
Total 3,411
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 91%
% NH Black 0%
Total 2,792
% Latino est. 5%
% Spanish-Surnamed 5%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 92%
% NH Black est. 0%
ACS Pop. Est. Total 4,187
age0-19 23%
age20-60 45%
age60plus 32%
immigrants 7%
naturalized 70%
english 91%
spanish 2%
asian-lang 1%
other lang 6%
Language Fluency Speaks Eng. "Less than Very Well" 4%
hs-grad 41%
bachelor 27%
graduatedegree 17%
Child in Household child-under18 26%
Pct of Pop. Age 16+ employed 57%
income 0-25k 9%
income 25-50k 9%
income 50-75k 16%
income 75-200k 52%
income 200k-plus 14%
single family 97%
multi-family 3%
rented 22%
owned 78%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

5.02%
15%
73%
1%
5%
4,150
11%
81%
2%
5%
3,897
9%
9%
3%
1%
84%
2%
3,524
9%
9%
3%
1%
84%
2%
2,795
8%
8%
2%
1%
86%
2%
5,056
18%
46%
36%
7%
72%
90%
2%
2%
5%
3%
52%
21%
13%
18%
53%
17%
18%
12%
44%
9%
87%
13%
27%
73%
3 4,243
-374
-8.10%
27%
61%
2%
6%
2,987
19%
71%
1%
6%
2,551
18%
17%
2%
2%
78%
1%
2,172
17%
16%
2%
2%
79%
1%
1,576
12%
12%
2%
2%
84%
1%
4,206
27%
51%
22%
10%
57%
85%
9%
3%
2%
5%
46%
19%
13%
35%
64%
11%
20%
20%
45%
3%
74%
26%
49%
51%
4 4,972
355

7.69%
26%
62%
2%
5%
3,707
15%
76%
2%
5%
3,216
15%
14%
2%
1%
81%
1%
2,755
13%
12%
2%
2%
82%
1%
2,090
11%
10%
2%
2%
85%
1%
4,691
20%
54%
26%
10%
62%
84%
11%
3%
2%
4%
51%
20%
9%
24%
61%
19%
14%
18%
44%
4%
76%
24%
36%
64%
Total
18,469
729

15.79%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/10/2022 14:53 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 167 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
Plan 110 City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
©2017 CALIPER Page 168 of 349
City of Arroyo Grande - Plan 110
District 1
Total Pop 4,978
Deviation from ideal 361
% Deviation 7.82%
% Hisp 11.6%
% NH White 76%
% NH Black 1%
% Asian-American 6%
Total 3,672
% Hisp 8%
% NH White 87%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 4,171
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 0%
Total 3,873
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 3,191
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 91%
% NH Black est. 0%
ACS Pop. Est. Total 4,551
age0-19 19%
age20-60 46%
age60plus 35%
immigrants 7%
naturalized 70%
english 91%
spanish 3%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 26%
graduatedegree 19%
Child in Household child-under18 23%
Pct of Pop. Age 16+ employed 51%
income 0-25k 14%
income 25-50k 8%
income 50-75k 12%
income 75-200k 54%
income 200k-plus 13%
single family 95%
multi-family 5%
rented 14%
owned 86%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

8.21%
25%
62%
2%
6%
3,503
17%
72%
3%
6%
3,190
16%
15%
2%
2%
77%
3%
2,731
15%
14%
2%
2%
78%
3%
2,009
11%
11%
2%
2%
83%
2%
4,732
23%
48%
29%
10%
58%
86%
10%
4%
1%
4%
46%
21%
12%
27%
60%
18%
22%
16%
39%
5%
69%
31%
50%
50%
4 4,734
117

26.75%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/11/2022 11:15 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 169 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
Plan 111 City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
©2017 CALIPER Page 170 of 349
City of Arroyo Grande - Plan 111
District 1
Total Pop 4,978
Deviation from ideal 361
% Deviation 7.82%
% Hisp 11.6%
% NH White 76%
% NH Black 1%
% Asian-American 6%
Total 3,672
% Hisp 8%
% NH White 87%
% NH Black 0%
% Asian/Pac.Isl. 4%
Total 4,171
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 0%
Total 3,873
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 0%
Total 3,191
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 91%
% NH Black est. 0%
ACS Pop. Est. Total 4,551
age0-19 19%
age20-60 46%
age60plus 35%
immigrants 7%
naturalized 70%
english 91%
spanish 3%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 26%
graduatedegree 19%
Child in Household child-under18 23%
Pct of Pop. Age 16+ employed 51%
income 0-25k 14%
income 25-50k 8%
income 50-75k 12%
income 75-200k 54%
income 200k-plus 13%
single family 95%
multi-family 5%
rented 14%
owned 86%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

6.37%
25%
63%
2%
5%
3,613
14%
78%
1%
5%
3,158
15%
14%
2%
1%
82%
1%
2,704
14%
13%
2%
1%
83%
1%
2,039
11%
10%
2%
2%
85%
1%
4,753
22%
55%
23%
10%
59%
83%
11%
3%
3%
5%
51%
19%
9%
28%
62%
15%
15%
20%
46%
4%
77%
23%
36%
64%
Total
18,469
887

19.21%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/11/2022 11:21 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 171 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
Plan 112
©2017 CALIPER Page 172 of 349
City of Arroyo Grande - Plan 112
District 1
Total Pop 5,078
Deviation from ideal 461
% Deviation 9.98%
% Hisp 15.7%
% NH White 71%
% NH Black 1%
% Asian-American 7%
Total 3,795
% Hisp 12%
% NH White 82%
% NH Black 1%
% Asian/Pac.Isl. 3%
Total 3,958
% Latino est. 9%
% Spanish-Surnamed 9%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 86%
% NH Black 1%
Total 3,585
% Latino est. 8%
% Spanish-Surnamed 8%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 86%
% NH Black 1%
Total 2,867
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 3%
% Filipino-Surnamed 0%
% NH White est. 88%
% NH Black est. 1%
ACS Pop. Est. Total 4,666
age0-19 16%
age20-60 48%
age60plus 36%
immigrants 8%
naturalized 71%
english 90%
spanish 4%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 45%
bachelor 23%
graduatedegree 16%
Child in Household child-under18 19%
Pct of Pop. Age 16+ employed 52%
income 0-25k 18%
income 25-50k 10%
income 50-75k 14%
income 75-200k 50%
income 200k-plus 9%
single family 90%
multi-family 10%
rented 20%
owned 80%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

16.89%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/11/2022 11:28 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 173 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
Plan 113
©2017 CALIPER Page 174 of 349
City of Arroyo Grande - Plan 113
District 1
Total Pop 4,804
Deviation from ideal 187
% Deviation 4.05%
% Hisp 11.6%
% NH White 77%
% NH Black 1%
% Asian-American 6%
Total 3,570
% Hisp 8%
% NH White 86%
% NH Black 1%
% Asian/Pac.Isl. 4%
Total 3,973
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 3%
% Filipino-Surnamed 1%
% NH White est. 89%
% NH Black 1%
Total 3,678
% Latino est. 7%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 1%
Total 3,030
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 0%
% NH White est. 90%
% NH Black est. 0%
ACS Pop. Est. Total 4,389
age0-19 18%
age20-60 45%
age60plus 37%
immigrants 7%
naturalized 69%
english 91%
spanish 3%
asian-lang 1%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 42%
bachelor 26%
graduatedegree 19%
Child in Household child-under18 22%
Pct of Pop. Age 16+ employed 51%
income 0-25k 15%
income 25-50k 9%
income 50-75k 12%
income 75-200k 52%
income 200k-plus 13%
single family 93%
multi-family 7%
rented 16%
owned 84%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

9.10%
26%
63%
2%
5%
3,730
14%
76%
3%
5%
3,272
15%
14%
2%
1%
80%
2%
2,805
13%
13%
2%
2%
81%
2%
2,114
10%
10%
2%
2%
84%
2%
4,705
20%
54%
27%
10%
61%
84%
11%
3%
2%
5%
51%
20%
9%
24%
60%
19%
15%
18%
43%
5%
75%
25%
37%
63%
Total
18,469
864

18.71%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/11/2022 11:34 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 175 of 349 ends

4 3 2
1 Ar oyo Grande Crk
101
101
227
W Branch St
E Branch St
Corbett
Canyon
Rd
la
Canada
E Cherry Ave
Rodeo
Dr
Farroll Ave
Brisco Rd
Fair Oaks Ave S Halcyon Rd S Alpine St
Traffic Way
The Pike
Maple St
E Grand Ave Montego St
Co
urtland
St Noyes Rd
Rancho Pkwy
James Way
S Mason St
Tal y Ho Rd
Sunrise Dr
Stagecoach
Rd
Huasna Rd
Leanna Dr
Branch Mil Rd N Halcyon Rd Gaynfair Ter Wo
dland Dr
Ash St
Alder
St
Oak
Park
Blvd
S E
ml St Equestrian Way
Garden St
Orchard Ave
Castillo del Mar
Fair Oak Ave
Val
ey Rd
City of Arroyo Grande
2021/22 Transition to
District Elections
National Demographics Corporation, February 12, 2022
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
Not Population Balanced
Plan 114
©2017 CALIPER Page 176 of 349
City of Arroyo Grande - Plan 114
District 1
Total Pop 5,069
Deviation from ideal 452
% Deviation 9.79%
% Hisp 11.8%
% NH White 76%
% NH Black 1%
% Asian-American 6%
Total 3,796
% Hisp 8%
% NH White 88%
% NH Black 0%
% Asian/Pac.Isl. 3%
Total 4,220
% Latino est. 7%
% Spanish-Surnamed 7%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 0%
Total 3,913
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 90%
% NH Black 0%
Total 3,235
% Latino est. 6%
% Spanish-Surnamed 6%
% Asian-Surnamed 2%
% Filipino-Surnamed 1%
% NH White est. 91%
% NH Black est. 0%
ACS Pop. Est. Total 4,743
age0-19 20%
age20-60 45%
age60plus 35%
immigrants 7%
naturalized 70%
english 92%
spanish 3%
asian-lang 1%
other lang 4%
Language Fluency Speaks Eng. "Less than Very Well" 3%
hs-grad 40%
bachelor 27%
graduatedegree 19%
Child in Household child-under18 24%
Pct of Pop. Age 16+ employed 53%
income 0-25k 12%
income 25-50k 8%
income 50-75k 11%
income 75-200k 55%
income 200k-plus 14%
single family 96%
multi-family 4%
rented 15%
owned 85%
Total population data from the 2010 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

20.25%
20%
69%
1%
5%
14,144
13%
79%
1%
5%
13,334
11%
11%
2%
1%
84%
1%
11,862
10%
10%
2%
1%
85%
1%
9,253
8%
8%
2%
1%
87%
1%
18,140
22%
49%
29%
8%
65%
88%
6%
2%
4%
4%
48%
22%
13%
25%
58%
14%
16%
16%
46%
8%
84%
16%
33%
67%
02/11/2022 11:41 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats

Page 177 of 349 ends

Arroyo Grande City CouncilFebruary 22, 2022

Arroyo Grande City Council
February 22, 2022