Arroyo Grande City Council
May 10, 2022

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, May 10, 2022, 6:00 p.m.

In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:

Please click the link below to join the Zoom Meeting:
https://us02web.zoom.us/j/83255848846
Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.

Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

5. AGENDA REVIEW

5.a. Closed Session Announcements
None.

5.b. Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a. Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:

Receive update, accept public comments, discuss, and provide direction as necessary.

6.b. City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

6.c. Honorary Proclamation Declaring May 11-17, 2022 as "National Police Week" and May 15, 2022 as "National Peace Officers' Memorial Day"

7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

8.a. Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:

Ratify the attached listing of cash disbursements for the period of April 1 through April 15, 2022.

8.b. Consideration of Statement of Investment Deposits
(VALENTINE)

Recommended Action:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of March 31, 2022, as required by Government Code Section 53646(b).

8.c. Consideration of Fiscal Year 2021-22 Third Quarter Financial Status Report (VALENTINE)
Recommended Action:

Receive, consider, and file the FY 2021-22 Third Quarter Financial Status Report.

8.d. Consideration of a Resolution Declaring Surplus Property (VALENTINE)
Recommended Action:

Adopt a Resolution declaring certain property as surplus and authorizing its disposal.

8.e. Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meeting of April 26, 2022, as submitted.

8.f. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) (McDONALD)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

8.g. Consideration of Authorization to Sign a Letter by REACH and the Diablo Canyon Power Plant (DCPP) MOU Stakeholder Group in Support of Reuse Opportunities at the Diablo Canyon Power Plant Site
(McDONALD)
Recommended Action:

Authorize the Mayor to sign the letter from REACH and the DCPP MOU stakeholder group, on behalf of the City, in support of reuse opportunities at the DCPP site.

8.h. Consideration of Approval of Construction Specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project and Associated California Environmental Quality Act Exemption, PW 2021-10 (ROBESON)
Recommended Action:
1) Approve the construction specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project, PW 2021-10; 2) Authorize staff to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b); and 5) Direct the City Clerk to file a Notice of Exemption

8.i. Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy

and Collect Assessments for the Parkside and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23 (ROBESON)
Recommended Action:
1) Approve the Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2022-2023; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2022-2023; and 3) Set a public hearing for June 14, 2022 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments.

8.j. Consideration of a Resolution Supporting the Application for Funding from the Department of Transportation’s Multimodal Project Discretionary Grant Opportunity for the US 101/Brisco-Halcyon Road Interchange Modification Project (PEDROTTI)
Recommended Action:

Adopt the Resolution supporting the application to the Department of Transportation’s Multimodal Discretionary Grant Opportunity Funding Request for the US 101/BriscoHalcyon Road Interchange Modification Project and designate the City Manager or their designee as the City’s signature authority to take all actions necessary to seek and apply for the funding opportunities through this grant program.

9. PUBLIC HEARINGS
None.

10. OLD BUSINESS

10.a. Consideration of Updated Council Goals and Priorities for Fiscal Year 2022-23 (McDONALD)
Recommended Action:

Approve the proposed updated City Council’s Goals and Priorities for Fiscal Year 2022-23.

11. NEW BUSINESS

11.a. Discussion and Consideration of the Current and Future Short Street Status and Pedestrian Plaza and Park Conceptual Design and Adoption of a Resolution Authorizing the Continued Closure of Short Street
(PEDROTTI)
Recommended Action:
1) Receive the updated proposed sample concept plan, receive public comment, and provide staff direction to move forward with further evaluation of a conceptual plan along with a cost analysis and public feedback; and 2) Provide staff with direction to implement an intermediate design plan for Short Street that includes adoption of a Resolution to continue closure of Short Street and use as a pedestrian and public area.

11.b. Consideration of Approval of a Child Care Assistance Grant Program

(McDONALD/BOHLKEN)
Recommended Action:

Consider and approve the proposed Child Care Assistance Grant Program, including direction regarding program components, and authorize the City Manager to execute grant agreements with grant recipients.

12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

13. CLOSED SESSION
None.

14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

Item 6.c.

Item 8.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: May 10, 2022
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $1,512,163.15 fiscal impact that includes the following items:
 Accounts Payable Checks $1,120,120.53
 Payroll & Benefit Checks $392,042.62
RECOMMENDATION:

Ratify the attached listing of cash disbursements for the period of April 1 through April 15, 2022.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2021-22 budget.

Item 8.a.

City Council
Consideration of Cash Disbursement Ratification
May 10, 2022

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. April 1 – April 15, 2022 – Accounts Payable Check Register

2. April 8, 2022 – Payroll and Benefit Check Registers

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 04/01/2022 293426 $ 7,905.66 DENTAL INSURANCE: Payment 011.0000.2110 DELTA DENTAL2 04/01/2022 293426 2,500.77 04/22 DENTAL PREMIUM RETIREES 010.4099.5132 DELTA DENTAL3 04/01/2022 293427 4,020.00 PORAC MED INSURANCE: Payment 011.0000.2109 PERS - ACTIVE MED4 04/01/2022 293427 882.18 PPO PERS PLATINUM - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED5 04/01/2022 293427 8,699.18 PPO PERS GOLD - MANAGEMENT: Payment 011.0000.2109 PERS - ACTIVE MED6 04/01/2022 293427 14,989.79 PPO PERS GOLD - POLICE: Payment 011.0000.2109 PERS - ACTIVE MED7 04/01/2022 293427 12,696.11 PPO PERS GOLD - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED8 04/01/2022 293427 742.70 BLUE SHIELD TRIO HMO - MGMT 011.0000.2109 PERS - ACTIVE MED9 04/01/2022 293427 2,673.72 BLUE SHIELD TRIO HMO - POLICE 011.0000.2109 PERS - ACTIVE MED10 04/01/2022 293427 3,862.04 BLUE SHIELD TRIO HMO - SEIU 011.0000.2109 PERS - ACTIVE MED11 04/01/2022 293427 13,176.56 HMO-UNITED HEALTHCARE-MGMT 011.0000.2109 PERS - ACTIVE MED12 04/01/2022 293427 12,711.52 HMO UNITED HEALTHCARE-POLICE 011.0000.2109 PERS - ACTIVE MED13 04/01/2022 293427 17,981.68 HMO UNITED HEALTHCARE-SEIU 011.0000.2109 PERS - ACTIVE MED14 04/01/2022 293427 2,293.68 PERS PLATINUM-FIRE MANAGEMENT 011.0000.2109 PERS - ACTIVE MED15 04/01/2022 293427 4,058.04 PPO PERS PLATINUM - FIRE 011.0000.2109 PERS - ACTIVE MED16 04/01/2022 293427 8,816.76 PPO PERS GOLD - FIRE 011.0000.2109 PERS - ACTIVE MED17 04/01/2022 293427 9,146.08 HMO UNITED HEALTHCARE-FIRE 011.0000.2109 PERS - ACTIVE MED18 04/01/2022 293427 6,045.72 HMO-UNITED HEALTH FIRE-MGMT 011.0000.2109 PERS - ACTIVE MED19 04/01/2022 293427 6,939.94 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED20 04/01/2022 293427 752.74 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED21 04/01/2022 293427 98.24 ACTIVE HEALTH ADMIN FEE FCFA 010.0000.1111 PERS - ACTIVE MED22 04/01/2022 293427 605.17 RETIREE HEALTH INS FCFA 010.0000.1111 PERS - ACTIVE MED23 04/01/2022 293427 208.80 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED24 04/01/2022 293428 3,190.79 04/22 ACTIVE HEALTH INS PT NON-PERS 011.0000.2109 PERS - ACTIVE MED25 04/01/2022 293428 7.98 04/22 ACTIVE HEALTH INS PT NON-PERS 010.4145.5131 PERS - ACTIVE MED26 04/01/2022 293429 944.95 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO27 04/01/2022 293429 519.74 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO28 04/01/2022 293429 23.50 STANDARD LIFE TAXABLE DEDUCT 011.0000.2113 STANDARD INSURANCE CO29 04/01/2022 293429 1,712.96 STANDARD LTD/STD INSURANCE 011.0000.2113 STANDARD INSURANCE CO30 04/01/2022 293430 2,063.59 VISION CARE INSURANCE: Payment 011.0000.2119 VISION SERVICE PLAN31 04/01/2022 293430 645.62 04/22 VISION PREMIUM RETIREES 010.4099.5133 VISION SERVICE PLAN32 04/08/2022 293431 750.00 03/22 WEBSITE STREAMING & ARCHIVING 010.4002.5303 AGP VIDEO, INC33 04/08/2022 293431 2,687.50 03/22 CABLECASTING 010.4002.5330 AGP VIDEO, INC34 04/08/2022 293432 1,497.30 TRAINING-TUITION CHAVEZ 010.4203.5501 ALLAN HANCOCK COLLEGE JCCD35 04/08/2022 293433 53,778.00 FY 21-22 DEBT INSTALLMENT-NEW ANIMAL SHELTER 218.4101.5321 ANIMAL SERVICES36 04/08/2022 293434 20.00 REFUND-SCIENCE CAMP 010.0000.4605 BARBARA AQUINO37 04/08/2022 293434 169.00 REFUND-SCIENCE CAMP 010.0000.4605 BARBARA AQUINO38 04/08/2022 293435 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name39 04/08/2022 293435 $ 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES40 04/08/2022 293435 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES41 04/08/2022 293435 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES42 04/08/2022 293435 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES43 04/08/2022 293435 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES44 04/08/2022 293435 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES45 04/08/2022 293435 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES46 04/08/2022 293435 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES47 04/08/2022 293435 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES48 04/08/2022 293435 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES49 04/08/2022 293435 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES50 04/08/2022 293435 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES51 04/08/2022 293435 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES52 04/08/2022 293435 13.47 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES53 04/08/2022 293435 13.47 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES54 04/08/2022 293436 9.80 PARKS DEPT MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES55 04/08/2022 293437 22.63 BAN#9391033180 CITY HALL FAX 010.4145.5403 AT&T56 04/08/2022 293438 1,918.05 COUNCIL CHAMBERS AV SYSTEM PLAYBACK 211.4101.5330 A-TOWN AUDIO VIDEO 57 04/08/2022 293439 1,101.48 REPLACED (2) VST NOZZLES AT FUEL ISLAND 010.4305.5303 B & T SVC STN CONTRACTORS, INC58 04/08/2022 293439 750.00 ANNUAL MONITOR CERTIFICATE-FUEL ISLAND 010.4305.5303 B & T SVC STN CONTRACTORS, INC59 04/08/2022 293439 900.00 SB989 TESTING 010.4305.5303 B & T SVC STN CONTRACTORS, INC60 04/08/2022 293439 145.00 UST INSPECTION-PW 010.4305.5303 B & T SVC STN CONTRACTORS, INC 61 04/08/2022 293440 695.87 PW-23 -SPARKPLUGS, TUNE UP, BRAKE REPAIR KIT 010.4305.5601 BACK ON THE ROAD AUTOMOBILE 62 04/08/2022 293441 794.50 03/22 DOGGIE CLASSES 010.4424.5351 IRINA BEATTY 63 04/08/2022 293442 210.11 BUSINESS CARDS, UB SVC ORDER FORMS 010.4102.5255 BOONE PRINTING & GRAPHICS INC 64 04/08/2022 293443 61.34 SHUT OFF NOTICES (750) 612.4610.5306 BURDINE PRINTING (DBA)65 04/08/2022 293444 9,709.88 EMERGENCY STORM DRAIN REPLACEMENT 350.5797.7001 CALPORTLAND CONSTRUCTION66 04/08/2022 293444 30,000.00 EMERGENCY STORM DRAIN REPLACEMENT 350.5797.7001 CALPORTLAND CONSTRUCTION67 04/08/2022 293444 62,272.87 EMERGENCY STORM DRAIN REPLACEMENT 350.5797.7001 CALPORTLAND CONSTRUCTION68 04/08/2022 293445 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 TREVOR CARDINAL69 04/08/2022 293446 20.60 CLEANERS, AIR REFRESHER 010.4305.5601 CARQUEST AUTO PARTS70 04/08/2022 293446 32.70 PW-23 FLOOR MATS 010.4305.5601 CARQUEST AUTO PARTS71 04/08/2022 293446 40.92 PW-50 ANTIFREEZE 220.4303.5601 CARQUEST AUTO PARTS72 04/08/2022 293447 1,349.00 ACCT#8245100960302509 -IT BROADBAND 010.4140.5303 CHARTER COMMUNICATIONS73 04/08/2022 293447 45.72 ACCT#8245100960211791 REC TV 010.4145.5401 CHARTER COMMUNICATIONS74 04/08/2022 293447 710.64 ACCT#8245100960211791 REC DARK 010.4145.5401 CHARTER COMMUNICATIONS75 04/08/2022 293447 95.17 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS76 04/08/2022 293447 26.72 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name77 04/08/2022 293447 $ 327.16 ACCT#8245100960216667 WOMENS CENTER 010.4145.5401 CHARTER COMMUNICATIONS78 04/08/2022 293447 736.80 ACCT#8245100960211288 CORP YARD 010.4145.5401 CHARTER COMMUNICATIONS79 04/08/2022 293447 179.90 ACCT#8245100960223572 PD TV 010.4145.5401 CHARTER COMMUNICATIONS80 04/08/2022 293447 1,349.00 ACCT#8245100960301246 COUNCIL CHAMBER 211.4101.5330 CHARTER COMMUNICATIONS81 04/08/2022 293448 99.99 AP CHECKSTOCK 010.4120.5201 CHECK EXPRESS82 04/08/2022 293449 301.68 (2) 2.5 GALL HERBICIDE 010.4420.5274 CHERRY LANE NURSERY(DBA)83 04/08/2022 293450 212.00 03/22 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT84 04/08/2022 293451 4,768.00 04/22 STRATEGIC SUPPORT 010.4140.5303 CIO SOLUTIONS LP85 04/08/2022 293451 1,560.00 04/22 CROWDSTRIKE SYBERSECURITY 010.4140.5303 CIO SOLUTIONS LP 86 04/08/2022 293452 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 SARAH COLVIN87 04/08/2022 293453 417.85 REPAIR HYDRAULIC JACKHAMMER 640.4712.5603 CONTRACTORS MAINT.SERVICES88 04/08/2022 293454 280.00 03/22 SR FITNESS 010.4424.5351 GAYLE CUDDY89 04/08/2022 293455 1,000.00 CASH FOR GRASS-1000 SQFT 226.4306.5554 PATRICK DILL 90 04/08/2022 293456 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 LAUREN EDWARDS91 04/08/2022 293457 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BRIANA ENGLISH92 04/08/2022 293458 77.56 POST POUNDER, SHOVEL 010.4420.5605 FARM SUPPLY CO93 04/08/2022 293459 1,359.38 (20) 1" CUSTOMER VALVES 640.4712.5610 FERGUSON ENTERPRISES, INC94 04/08/2022 293460 1,772.00 EMS SYSTEM VALUATION STUDY 218.4101.5303 FIRE CHIEFS ASSOC. OF SLO CNTY95 04/08/2022 293461 26.00 REFUND BOUNCE HOUSE FEE-RANCHO GRANDE 010.0000.4354 ROWDY FROST96 04/08/2022 293462 11,091.24 REPLACE IMPELLER ASSEMBLY ON PW-51 2014 612.4610.5603 HAAKER EQUIPMENT, INC 97 04/08/2022 293463 144.90 03/22 HAIR BRAIDING CLASS 010.4424.5351 NATALIE HART98 04/08/2022 293464 86.08 PORTABLE TOILET RENTAL 03/07-04/04 220.4303.5552 HARVEY'S HONEY HUTS99 04/08/2022 293465 27.96 SANTA CLAUS-2" BALL & TONGUE 220.4303.5601 HEACOCK TRAILERS & TRUCK100 04/08/2022 293466 41.31 04/22 AETNA RESOURCES EAP-FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR 101 04/08/2022 293466 165.24 04/22 AETNA RESOURCES EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR102 04/08/2022 293467 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ERICA HINOJOSA103 04/08/2022 293468 334.03 (2) 14" SAWBLADES 640.5946.7001 ICONIX WATERWORKS (US) INC104 04/08/2022 293469 20,973.23 CASTILLO DEL MAR ROADWAY EXTENSION 350.5678.7001 JJ FISHER CONSTRUCTION, INC.105 04/08/2022 293469 13,818.25 CASTILLO DEL MAR ROADWAY EXTENSION 350.5678.7201 JJ FISHER CONSTRUCTION, INC.106 04/08/2022 293469 18,414.83 CASTILLO DEL MAR ROADWAY EXTENSION 350.5678.7201 JJ FISHER CONSTRUCTION, INC.107 04/08/2022 293470 200.00 WASHING MACHINE REBATE 226.4306.5554 JEROME KAPACINSKAS108 04/08/2022 293471 372.51 (6) 5 GALL CEILING PAINT 010.4430.5274 KELLY-MOORE PAINTS109 04/08/2022 293472 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KATIE KITTINGER110 04/08/2022 293473 310.18 REIMBURSE TRAVEL EXPENSES 010.4002.5501 SARAH LANSBURGH 111 04/08/2022 293474 79.65 CASE OF GREASE 010.4305.5603 LAWSON PRODUCTS, INC 112 04/08/2022 293475 577.50 CONSULTANT SERVICE FOR MANAGEMENT 010.4120.5303 MANAGEMENT PARTNERS INC113 04/08/2022 293475 16,500.00 CONSULTANT SERVICE FOR MANAGEMENT 010.4120.5303 MANAGEMENT PARTNERS INC114 04/08/2022 293475 742.50 CONSULTANT SERVICE FOR MANAGEMENT 010.4120.5303 MANAGEMENT PARTNERS INC

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name115 04/08/2022 293476 $ 1,217.46 2021 SEWER LINING PROJECT 612.5821.7501 MICHAEL K NUNLEY & ASSOC.116 04/08/2022 293477 35.55 POCKET HOSE 010.4213.5604 MINER'S ACE HARDWARE, INC117 04/08/2022 293477 15.07 POST LIGHT CONTROL 010.4213.5604 MINER'S ACE HARDWARE, INC118 04/08/2022 293477 10.76 LIGHT SWITCH 010.4213.5604 MINER'S ACE HARDWARE, INC119 04/08/2022 293477 30.14 WALLPLATE, (2) ELECTRICAL SWITCH 010.4213.5604 MINER'S ACE HARDWARE, INC120 04/08/2022 293477 21.44 ANTISLIP TAPE 010.4213.5604 MINER'S ACE HARDWARE, INC121 04/08/2022 293477 25.84 TEXTURE SPRAY 010.4213.5604 MINER'S ACE HARDWARE, INC122 04/08/2022 293477 43.06 LINER FOR TRUCK TOOL BOX 010.4305.5601 MINER'S ACE HARDWARE, INC123 04/08/2022 293477 60.32 ENGINEERS HAMMER 010.4420.5273 MINER'S ACE HARDWARE, INC124 04/08/2022 293477 19.36 (3) SPRAY PAINT 220.4303.5613 MINER'S ACE HARDWARE, INC125 04/08/2022 293477 9.89 (2) TRIM PIECES 220.4303.5613 MINER'S ACE HARDWARE, INC126 04/08/2022 293477 25.83 (3) BAGS FAST SET CONCRETE 220.4303.5613 MINER'S ACE HARDWARE, INC127 04/08/2022 293478 3,735.00 AUDIT TO DATE 010.4120.5303 MOSS, LEVY & HARTZHEIM LLP128 04/08/2022 293478 3,735.00 AUDIT TO DATE 612.4610.5303 MOSS, LEVY & HARTZHEIM LLP129 04/08/2022 293478 3,735.00 AUDIT TO DATE 640.4710.5303 MOSS, LEVY & HARTZHEIM LLP130 04/08/2022 293479 189.00 REFUND-SCIENCE CAMP 010.0000.4605 NICK MOTIL131 04/08/2022 293480 184.80 03/22 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON132 04/08/2022 293481 66.88 TRIMMER LINE 010.4420.5605 NOBLE SAW, INC133 04/08/2022 293481 225.10 COMMERCIAL BLOWER 220.4303.5273 NOBLE SAW, INC134 04/08/2022 293481 159.76 AIR FILTER, SEAL, GASKET, CARB, ETHYNOL 220.4303.5603 NOBLE SAW, INC 135 04/08/2022 293481 214.15 TRIMMER LINE, RED ARMOR OIL, FUEL 220.4303.5603 NOBLE SAW, INC136 04/08/2022 293482 400.00 02/22 SOTO GOPHER CONTROL 010.4420.5303 PACIFIC GOPHER CONTROL137 04/08/2022 293483 484.37 04/22 GRACE LANE LANDSCAPE MAINTENANCE 216.4460.5304 RAINSCAPE138 04/08/2022 293483 1,201.41 04/22 PARKSIDE LANDSCAPE MAINTENANCE 219.4460.5304 RAINSCAPE139 04/08/2022 293484 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 ANNA ROCHA140 04/08/2022 293485 425.00 (2) BLOCK HEATERS FOR STANDBY 640.4712.5603 SAN LUIS POWERHOUSE141 04/08/2022 293486 40.00 REFUND OVERPYMNT PLN PERMIT 010.0000.4162 JULIE SCHOLL142 04/08/2022 293487 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 HECTOR SEGURA143 04/08/2022 293488 45.86 BERRY GARDENS-PVC CAP, EXPANSION REPAIR 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC144 04/08/2022 293488 97.17 STROTHER-DRIP CONTROL ZONE KIT, PVC 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC145 04/08/2022 293489 1,673.70 CROSS CONNECTION PROGRAM 640.4710.5303 SLO COUNTY ENVIRONMENTAL146 04/08/2022 293490 82.09 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS147 04/08/2022 293490 21.28 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS148 04/08/2022 293490 53.63 GAS SERVICES-211 VERNON 010.4145.5401 SOCALGAS149 04/08/2022 293490 63.55 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS150 04/08/2022 293491 148.32 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC151 04/08/2022 293491 227.84 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC152 04/08/2022 293491 148.32 DUMPSTERS -STROTHER 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name153 04/08/2022 293491 $ 116.59 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC154 04/08/2022 293491 91.22 CITY HALL TRASH SVC 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC155 04/08/2022 293492 242,566.74 02/22 SEWER SVC COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST156 04/08/2022 293492 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST157 04/08/2022 293492 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST158 04/08/2022 293492 8.81 CITY ACCT-211 VERNON 010.4145.5401 SOUTH SLO COUNTY SANIT DIST159 04/08/2022 293492 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST160 04/08/2022 293492 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST161 04/08/2022 293492 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 162 04/08/2022 293492 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST163 04/08/2022 293492 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST164 04/08/2022 293492 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST165 04/08/2022 293492 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 166 04/08/2022 293492 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST167 04/08/2022 293492 8.81 CITY ACCT-211 N HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST168 04/08/2022 293493 163.34 FAUCET 010.4213.5604 STREATOR PIPE & SUPPLY169 04/08/2022 293493 63.36 DRINKING FOUNTAIN 010.4430.5605 STREATOR PIPE & SUPPLY170 04/08/2022 293494 4,005.70 REPLACEMENT OF WORN BADGES 010.4203.5272 SUN BADGE CO171 04/08/2022 293494 65.00 FREIGHT 010.4203.5272 SUN BADGE CO172 04/08/2022 293494 310.44 SALES TAX 010.4203.5272 SUN BADGE CO173 04/08/2022 293494 4,310.00 REPLACEMENT OF WORN BADGES 010.4204.5272 SUN BADGE CO174 04/08/2022 293494 334.03 SALES TAX 010.4204.5272 SUN BADGE CO175 04/08/2022 293495 93.04 RETURN SWRCB ARREARAGES REIMBURSEMENT 640.0000.4801 SWRCB DFA ARREARAGES PROGRAM176 04/08/2022 293496 74.97 PW-8 OIL CHANGE 010.4301.5601 TOM'S AUTO SERVICE177 04/08/2022 293497 302.51 (3) SQUARE POSTS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS178 04/08/2022 293498 41.60 03/22 ART FOR KIDS 010.4424.5351 PEGGY VALKO179 04/08/2022 293499 67.25 ACCT#808089883-00003 CIM CELLPHONE 010.4425.5255 VERIZON WIRELESS180 04/08/2022 293500 8,323.15 01/22 TMD REMITTANCE 761.0000.2007 VISIT SLO CAL181 04/08/2022 293500 12,003.75 02/22 TMD REMITTANCE 761.0000.2007 VISIT SLO CAL182 04/08/2022 293500 (240.08) 02/22 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL183 04/08/2022 293500 (166.46) 01/22 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL184 04/08/2022 293501 3,000.00 RESERVOIR NO. 4 EXTERIOR RECOATING 640.5948.7501 WALLACE GROUP A CALIF CORP 185 04/08/2022 293502 185.00 PD-CLEARED MAIN LINE 010.4213.5303 WATERBOYS PLUMBING186 04/08/2022 293503 134.07 UB Refund Cst #00028009 640.0000.2301 CANDICE MURRAY187 04/08/2022 293504 154.83 UB Refund Cst #00026759 640.0000.2301 LUKE VLASSIS 188 04/08/2022 293505 38,904.70 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE189 04/08/2022 293505 47,816.12 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE190 04/08/2022 293505 11,798.40 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name191 04/08/2022 293506 $ 15,602.86 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT192 04/08/2022 293506 2,017.78 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT193 04/08/2022 293507 695.52 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT194 04/08/2022 293508 3,422.81 DEFERRED COMPENSATION - EE % 011.0000.2117 ICMA RETIREMENT CORP195 04/08/2022 293508 11,338.65 DEFERRED COMPENSATION - EE 011.0000.2117 ICMA RETIREMENT CORP196 04/08/2022 293508 866.66 DEFERRED COMPENSATION - ER 011.0000.2117 ICMA RETIREMENT CORP197 04/08/2022 293508 275.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP198 04/08/2022 293509 30,298.68 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT199 04/08/2022 293509 49,976.11 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT200 04/08/2022 293509 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT201 04/08/2022 293509 1,383.87 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT202 04/08/2022 293509 259.69 PERS BUYBACK - PRE TAX: Payment 011.0000.2106 PERS - RETIREMENT203 04/08/2022 293509 (0.08) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT204 04/08/2022 293510 1,567.99 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA205 04/15/2022 293511 6,021.99 PURCHASE WATER METERS FOR FY 2021/22 640.4712.5207 AQUA-METRIC SALES CO(DBA)206 04/15/2022 293512 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES207 04/15/2022 293512 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES208 04/15/2022 293512 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES209 04/15/2022 293512 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES210 04/15/2022 293512 13.83 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES211 04/15/2022 293512 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES212 04/15/2022 293512 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES213 04/15/2022 293512 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES214 04/15/2022 293512 13.47 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES215 04/15/2022 293513 9.80 PARKS DEPT MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES216 04/15/2022 293514 390.00 03/22 VILLAGE WATERING 010.4420.5605 ARROYO GRANDE IN BLOOM INC217 04/15/2022 293515 600.00 REPAIR TO LIFT STN #7 & #4 612.4610.5610 AUTOSYS LLC 218 04/15/2022 293516 126.60 PW STREETS BATTERY 220.4303.5601 BATTERY SYSTEMS219 04/15/2022 293517 50.00 PARK DEPOSIT REFUND- RANCHO GRANDE 010.0000.2206 GLENDA BONER220 04/15/2022 293518 53.34 BUSINESS CARDS 010.4307.5201 BOONE PRINTING & GRAPHICS INC 221 04/15/2022 293519 500.00 JANITORIAL SERVICES FOR POLICE DEPARTMENT 010.4201.5615 BRENDLER JANITORIAL SERVICE222 04/15/2022 293519 1,135.00 JANITORIAL SERVICES FOR VARIOUS CITY BUILDINGS 010.4213.5615 BRENDLER JANITORIAL SERVICE223 04/15/2022 293520 34.57 LUAN 4X8 010.4213.5604 BRISCO MILL & LUMBER YARD224 04/15/2022 293520 18.31 LG CAULKING GUN 010.4420.5605 BRISCO MILL & LUMBER YARD225 04/15/2022 293520 18.30 POLLARD, DUCT TAPE 010.4420.5605 BRISCO MILL & LUMBER YARD226 04/15/2022 293520 13.46 GLOVES 640.4712.5255 BRISCO MILL & LUMBER YARD227 04/15/2022 293520 49.55 CEMENT TROWEL-CORNWALL SVC 640.4712.5273 BRISCO MILL & LUMBER YARD228 04/15/2022 293521 147.29 (2) 3/4" PLYWOOD SHEETS 640.5946.7001 BURKE AND PACE OF AG, INC

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name229 04/15/2022 293522 $ 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 COURTNEY CALMENSON230 04/15/2022 293523 79.80 LIFT STN #1 PARTS FOR GENERATOR 612.4610.5603 CARQUEST AUTO PARTS231 04/15/2022 293523 17.82 GREASE GUN, CLEANER 640.4712.5255 CARQUEST AUTO PARTS232 04/15/2022 293523 19.82 GREASE GUN, CLEANER 640.4712.5273 CARQUEST AUTO PARTS233 04/15/2022 293523 86.07 PW-10 LIGHTS 640.4712.5601 CARQUEST AUTO PARTS234 04/15/2022 293524 53.24 ACCT#8245100960221923 PW TV 010.4307.5303 CHARTER COMMUNICATIONS235 04/15/2022 293525 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 REBECCA CLAIR236 04/15/2022 293526 417.00 03/22 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF237 04/15/2022 293527 510.27 PD-4620 TIRES & BRAKES 010.4203.5601 COAST RIDERS POWERSPORTS238 04/15/2022 293528 120.25 GREEN WASTE DUMP 220.4303.5307 COLD CANYON LANDFILL, INC239 04/15/2022 293529 28.96 REVISED 90% PLANS FAIR OAKS WM 640.5911.7301 CRISP IMAGING 240 04/15/2022 293530 5,000.00 LEADERSHIP RETREAT DEPOSIT 010.4145.5501 CULTURESTOKE, LLC241 04/15/2022 293531 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 CRYSTAL DAVIS242 04/15/2022 293532 1,980.00 CHEVRON STORM DRAIN-HYDROSEED 350.5797.7201 DORMAN HYDRO-SEEDING243 04/15/2022 293533 90.00 OAK PARK / EL CAMINO REAL STORM DRAIN SYSTEM 350.5795.7501 EIKHOF DESIGN GROUP244 04/15/2022 293534 487.55 (16) HAND CLEANER 220.4303.5613 FASTENAL COMPANY245 04/15/2022 293535 200.00 WASHING MACHINE REBATE 226.4306.5554 STAN FIORENTINO246 04/15/2022 293536 98.00 REFUND-SOCCER $49X2 010.0000.4605 LAURA GABRIELSON247 04/15/2022 293537 402.50 ENGINEERING SERVICES FOR STORM DRAIN SYSTEM 350.5797.7301 GARING TAYLOR & ASSOCIATES INC 248 04/15/2022 293538 121.12 CORP YARD SEWER BILL 612.0000.4751 CITY OF GROVER BEACH249 04/15/2022 293539 327.81 PW-23 SAFETY STEP 010.4305.5601 HEACOCK TRAILERS & TRUCK250 04/15/2022 293540 141.38 (5) 1" AIR/VAC SEALS 640.4712.5610 ICONIX WATERWORKS (US) INC251 04/15/2022 293541 8.00 CA ELECTRONIC WASTE RECYCLING 010.4140.5602 ITSAVVY LLC 252 04/15/2022 293541 10.00 CA ELECTRONIC WASTE RECYCLING 010.4140.5602 ITSAVVY LLC253 04/15/2022 293542 200.00 WASHING MACHINE REBATE 226.4306.5554 MARY JACKSON-SIGMAN254 04/15/2022 293543 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 CODY JONES255 04/15/2022 293544 144.00 REFUND-PRESCHOOL REGISTRATION 010.0000.4603 ALEXIS KENNEDY256 04/15/2022 293544 43.00 REFUND PRESCHOOL SESSION 7 010.0000.4603 ALEXIS KENNEDY 257 04/15/2022 293545 140.00 BASKETBALL SCOREKEEPER- 10 GAMES 010.4424.5352 JHADE LA PAZ258 04/15/2022 293546 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 JIMMY LIBBY259 04/15/2022 293547 600.00 LOADED K RAILS-RED DIRT COFFEE 010.4919.5303 LOUIE'S CRANE SERVICE260 04/15/2022 293548 34,000.00 CLEAN AND COAT 4 EXISTING SEWER MANHOLES 612.5849.7001 MAINLINE UTILITY COMPANY261 04/15/2022 293548 3,412.50 TRAFFIC CONTROL FOR WORK ON SEWER 612.5849.7001 MAINLINE UTILITY COMPANY262 04/15/2022 293549 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 COURTNEY MALLORY263 04/15/2022 293549 48.00 PARK RENTAL REFUND-STROTHER, LESS ADMIN FEE 010.0000.4354 COURTNEY MALLORY264 04/15/2022 293550 2,030.40 03/22 ZUMBA, BARRE 010.4424.5351 HEIDY MANGIARDI265 04/15/2022 293551 1,929.71 FAIR OAKS WATER MAIN REPLACEMENT 640.5911.7501 MICHAEL K NUNLEY & ASSOC. 266 04/15/2022 293552 188.56 1/2 CU YD CONCRETE-CORNWALL SVC 640.5946.7001 MIER BROS LANDSCAPE PRODUCTS

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name267 04/15/2022 293552 $ 226.28 3/4 CU YD CONCRETE-CARMELLA SVC 640.5946.7001 MIER BROS LANDSCAPE PRODUCTS 268 04/15/2022 293552 188.56 1/2 CU YD CONCRETE -RODEO SVC 640.5946.7001 MIER BROS LANDSCAPE PRODUCTS 269 04/15/2022 293553 43.26 COARSE DRYWALL, DRILL BIT 010.4213.5604 MINER'S ACE HARDWARE, INC270 04/15/2022 293553 41.55 TAPE, BUBBLE WRAP, GRAFITTI REMOVER 010.4213.5604 MINER'S ACE HARDWARE, INC 271 04/15/2022 293553 26.09 TIE-DOWNS 010.4420.5605 MINER'S ACE HARDWARE, INC272 04/15/2022 293553 43.09 SCREWDRIVER SET-40 PC 220.4303.5273 MINER'S ACE HARDWARE, INC273 04/15/2022 293553 5.38 PAINTBRUSH 220.4303.5613 MINER'S ACE HARDWARE, INC274 04/15/2022 293553 42.60 SPRAY PAINT, ROLLER FRAME, BRUSHES 220.4303.5613 MINER'S ACE HARDWARE, INC275 04/15/2022 293553 47.37 UTILITY BLADES, SPRAY PAINT, MARKER 220.4303.5613 MINER'S ACE HARDWARE, INC276 04/15/2022 293553 10.76 LUBRICANT 612.4610.5610 MINER'S ACE HARDWARE, INC277 04/15/2022 293553 27.96 DOOR LOCK REPAIR TO VDM PUMP STATION 640.4712.5604 MINER'S ACE HARDWARE, INC278 04/15/2022 293554 99.13 PW-23 NEW FLOOR MATS 010.4305.5601 MULLAHEY FORD279 04/15/2022 293555 2,300.00 MONUMENT PRESERVATION 350.5638.7501 NORTH COAST ENGINEERING INC 280 04/15/2022 293555 520.00 ANDRE DRIVE/LOS CIERVOS CT INTERCONNECT PROJ 640.5976.7501 NORTH COAST ENGINEERING INC281 04/15/2022 293556 77.50 CITY HALL-ANNUAL FIRE EXT MAINTENANCE (3) 010.4213.5303 SCOTT O'BRIEN FIRE & SAFETY CO282 04/15/2022 293556 110.40 PD-ANNUAL FIRE EXT MAINTENANCE (11) 010.4213.5303 SCOTT O'BRIEN FIRE & SAFETY CO283 04/15/2022 293557 8,033.85 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO284 04/15/2022 293557 12.43 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO285 04/15/2022 293557 2,169.00 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO286 04/15/2022 293557 5,253.00 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO287 04/15/2022 293557 6,841.64 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO288 04/15/2022 293557 16,728.99 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO289 04/15/2022 293557 1,375.48 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO290 04/15/2022 293558 200.00 REFUND-WOMENS CTR DEPOSIT 010.0000.2206 KIRIT PATEL291 04/15/2022 293558 200.00 REFUND-WOMENS CTR DEPOSIT 010.0000.2206 KIRIT PATEL292 04/15/2022 293558 75.00 REFUND-SPVRN FEE 010.0000.4655 KIRIT PATEL293 04/15/2022 293559 25,275.00 MATERIALS TESTING FOR 2021 STREET REPAIR 350.5638.7401 PAVEMENT ENGINEERING INC 294 04/15/2022 293560 800.00 START CHANGE FOR EGG HUNT 010.0000.1033 PETTY CASH295 04/15/2022 293561 31,659.22 TRAFFIC WAY BRIDGE REPLACEMENT 350.5679.7501 QUINCY ENGINEERING INC296 04/15/2022 293562 96.00 REIMBURSE-DONUTS FOR EASTER EVENT 010.4424.5252 KELLY REYNOLDS297 04/15/2022 293563 200.00 WASHING MACHINE REBATE 226.4306.5554 FRANCES RICE298 04/15/2022 293564 2,262.00 2022 EGG HUNT- 13500 FILLED EGGS 010.4424.5252 RICK'S VENDING299 04/15/2022 293565 195.00 ADULT SOFTBALL SCORER- 6 GAMES 010.4424.5352 MARTINA SARMIENTO300 04/15/2022 293566 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KEVAL SHAH301 04/15/2022 293566 58.00 PARK RENTAL REFUND-STROTHER 010.0000.4354 KEVAL SHAH302 04/15/2022 293567 40.22 (25) 3" CENTER MOUNT REFLECTOR 220.4303.5613 STATEWIDE SAFETY & SIGNS INC303 04/15/2022 293568 46.10 3/4" CONDUIT 640.4712.5610 STREATOR PIPE & SUPPLY304 04/15/2022 293568 118.55 BRASS NIPPLES 640.5946.7001 STREATOR PIPE & SUPPLY

CITY OF ARROYO GRANDE

CHECK LISTING
APRIL 1 -APRIL 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name305 04/15/2022 293569 $ 200.00 WASHING MACHINE REBATE 226.4306.5554 JON STUTZ 306 04/15/2022 293570 139.00 REFUND-SOCCER 010.0000.4605 LEONARDO TENDRIH307 04/15/2022 293570 139.00 REFUND-SOCCER 010.0000.4605 LEONARDO TENDRIH308 04/15/2022 293571 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 RHYAN TOWNSEND309 04/15/2022 293572 26.81 (50) NUMBER DECALS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS310 04/15/2022 293572 343.40 SIGNS, NUMBER DECALS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS311 04/15/2022 293572 981.42 (9) 5 GALL PAINT, BLUE, WHITE 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS312 04/15/2022 293573 6,750.00 STREET SWEEPING SERVICES 220.4303.5303 VENCO POWER SWEEPING INC313 04/15/2022 293573 2,250.00 STREET SWEEPING SERVICES 010.4307.5303 VENCO POWER SWEEPING INC314 04/15/2022 293574 435.00 BAL DUE FOR STROTHER PUBLIC ART 010.0000.2033 TREVOR WEIGER315 04/15/2022 293574 250.00 REIMBURSE FOR BASKETBALLS (25) 010.0000.2033 TREVOR WEIGER316 04/15/2022 293575 88.00 REFUND-SOCCER CAMP -LESS ADMIN 010.0000.4605 KAYLEY WELDON317 04/15/2022 293576 60.00 ADULT SOFTBALL SCORER- 4 GAMES 010.4424.5352 SHIRLEY WILLMOTT318 04/15/2022 293577 1.40 UB Refund Cst #00026548 640.0000.2301 CASEY DAVIS 319 04/15/2022 293578 122.00 UB Refund Cst #00026386 640.0000.2301 DANIELLE MILLER320 04/15/2022 293579 149.71 UB Refund Cst #00028027 640.0000.2301 ALICE MITCHELL321 04/15/2022 293580 20.72 UB Refund Cst #00025000 640.0000.2301 KIMBERLY ROSAS322 04/15/2022 293581 1,781.00 UNEMPLOYMENT- REC 010.4919.5142 CA ST EMPLOYMENT DEVEL DEPT323 04/15/2022 293582 294.50 STATE PIT W/H PAYROLL 01/14/22 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT324 04/15/2022 293583 4,707.12 05/22 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP325 04/15/2022 293583 368.87 05/22 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP326 04/15/2022 293583 462.03 05/22 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP327 04/15/2022 293584 612.96 FEDERAL WITHHOLDING 01/14/22 PAYROLL 011.0000.2104 UNITED STATES TREASURY328 04/15/2022 293584 740.68 SOCIAL SECURITY 01/14/22 PAYROLL 011.0000.2105 UNITED STATES TREASURY 329 04/15/2022 293584 173.22 MEDICARE 01/14/22 PAYROLL 011.0000.2105 UNITED STATES TREASURY330 04/15/2022 293584 (2.41) ROUNDING 010.0000.4818 UNITED STATES TREASURY $ 1,120,120.53

ATTACHMENT 2
.

General Fund 346,969.56 5101 Salaries Full time 223,041.61 Streets Fund 16,345.98 5101 Volunteer Employee Retirement - American Rescue Plan Act 3,737.38 5102 Salaries Part-Time - PPT 5,827.89 Sewer Fund 9,454.99 5103 Salaries Part-Time - TPT 14,597.78 Water Fund 15,534.71 5105 Salaries OverTime 10,112.37
392,042.62 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,688.30
5108 Holiday Pay 6,153.79
5109 Sick Pay 4,658.59
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 5,639.22
Police 9,208.18 5114 Comp Pay 4,731.75
Public Works - Maintenance 307.10 5115 Annual Leave Pay 5,618.82 Public Works - Enterprise 597.09 5116 Salaries - Police FTO - Recreation - Administration - 5121 PERS Retirement 30,682.07 Recreation - Special Events - 5122 Social Security 20,445.93 Children In Motion - 5123 PARS Retirement 313.63
5126 State Disability Ins. 965.14 10,112.37
5127 Deferred Compensation 741.66
5131 Health Insurance 49,878.78
5132 Dental Insurance 3,025.50
5133 Vision Insurance 792.20
5134 Life Insurance 362.53
5135 Long Term Disability 664.95
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 137.61
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 975.00
392,042.62
OVERTIME BY DEPARTMENT:

Total FCFA payroll cost for this period is $174,376.94. FCFA payroll and accounts payable expenditures are processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual services budget.

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
03/18/2022 - 03/31/2022
4/8/2022

BY FUND BY ACCOUNT

Item 8.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: May 10, 2022
SUMMARY OF ACTION:

Presentation of the City’s investment deposits as of March 31, 2022.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected.

RECOMMENDATION:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of March 31, 2022, as required by Government Code Section 53646(b).

BACKGROUND:

The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:

1. Type of investment.

2. Financial institution (bank, savings and loan, broker, etc).

3. Date of maturity.

4. Principal amount.

5. Rate of interest.

6. Current market value for all securities having a maturity of more than 12 months.

7. Relationship of the monthly report to the annual statement of investment policy.

Item 8.b.

City Council
Consideration of Statement of Investment Deposits
May 10, 2022

ANALYSIS OF ISSUES:

This report represents the City’s investments as of March 31, 2022. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of March 31, 2022, the investment portfolio was in compliance with all State laws and the City’s investment policy.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Recommended Alternative - Approve staff’s recommendation to receive and file the attached report listing the investment deposits;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:

Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

DISADVANTAGES:

Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Portfolio Summary: March 31, 2022

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
March 31, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 13,092,511.47 13,092,511.47 $ 0.234% 47.563%Certificates of Deposit Pacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 0.905% Firstbank Puerto Rico 249,000.00 249,000.00 1.700% October 25, 2019 30 mos April 25, 2022 0.905% Ally Bank 247,000.00 247,000.00 2.150% July 22, 2019 36 mos July 22, 2022 0.897% TIAA FSB Jacksonville 247,000.00 247,000.00 2.100% July 12, 2019 36 mos July 12, 2022 0.897% Sallie Mae Bank/Salt Lake 247,000.00 247,000.00 1.900% October 3, 2019 36 mos October 3, 2022 0.897% Eaglebank Bethesda Maryland 249,000.00 249,000.00 1.850% October 4, 2019 36 mos October 4, 2022 0.905% Goldman Sachs Bank USA 247,000.00 247,000.00 1.850% October 24, 2019 36 mos October 24, 2022 0.897% 1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 0.905% Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.897% Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.905% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.905% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.897% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.890% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.905% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.905% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.901% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.905% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.901% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.897% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.897% Total Certificates of Deposit 4,958,000.00 4,958,000.00 18.011% Agency Bonds
Federal Farm Credit Bank 2,500,000.00 2,481,982.50 1.600% November 1, 2019 48 mos November 1, 2023 9.082% Federal Farm Credit Bank 1,999,314.00 1,916,746.00 0.350% December 4, 2020 42 mos May 16, 2024 7.263% Federal Farm Credit Bank 998,431.00 941,050.00 0.430% March 17, 2021 48 mos March 3, 2025 3.627% Federal Natl Mortgage Assn 1,000,000.00 931,581.00 0.500% October 20, 2020 60 mos October 20, 2025 3.633% Federal Home Loan Bank 999,500.00 929,719.00 0.800% March 17, 2021 60 mos March 10, 2026 3.631% Federal Home Loan Bank 994,396.00 981,702.00 0.800% March 17, 2021 60 mos March 10, 2026 3.612% Total Agency Bonds 8,182,780.50 8,491,641.00 30.849%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 930,156.00 1.100% December 6, 2021 53 mos May 31, 2026 3.577% Total Agency Bonds 930,156.00 984,728.00 3.577%
TOTAL INVESTMENTS $ 27,163,447.97 27,526,880.47 $ 100.000%

Item 8.c.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director SUBJECT: Consideration of Fiscal Year 2021-22 Third Quarter Financial Status Report
DATE: May 10, 2022
SUMMARY OF ACTION:

Consider and file the Fiscal Year (FY) 2021-22 Third Quarter Financial Status Report.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Preparation of the Third Quarter Financial Status Report requires staff time within the existing work plan and budget for the Administrative Services Department. At the end of the third quarter, FY 2021-22 revenues for the General Fund were $13.7 million, or four percent (4%) above the Budget Target. Actual Expenditures were $13.1 million, and below the Budget Target by $3.1 million (19%).

RECOMMENDATION:

Receive, consider, and file the FY 2021-22 Third Quarter Financial Status Report.

BACKGROUND:

Each fiscal year the City Council adopts a budget, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. The Third Quarter Financial Status Report is the third of four financial performance reports that staff will present to Council during the 2021-22 fiscal year.

The purpose of the FY 2021-22 Third Quarter Financial Status Report is to:
 Compare third quarter revenues received and expenditures incurred to the third quarter of the prior year and to the budgeted Target to determine the City’s financial performance;
 Provide explanations for key account variances and identify any potential trends that might impact financial planning; and

Item 8.c.

City Council
Consideration of Fiscal Year 2021-22 Third Quarter Financial Status Report May 10, 2022

 Provide other key third quarter information, including headcount statistics and completed Capital Improvement Projects, and completed Budget Adjustment Requests.

The City’s actual third quarter financial results will be compared to both the prior year’s third quarter and the budgeted Target. During FY 2020-21, the General Fund revenue and expenditure Target was calculated as three-fourths (75%) of the FY 2020-21 Budget, or basically nine equal months of the budget. For FY 2021-22, staff has revised this approach to more accurately reflect what is expected through March 2022. The Target for expenditures is calculated as three-fourths (75%) of the FY 2021-22 Budget and represents the 9-month period from July 2021 through March 2022, except for the NonDepartmental Annual Payments line that has a Target of the full budget items that are expended at the beginning of the fiscal year. This approach increased the Target from 75% to 77.73% through the end of the third quarter. The Target for revenues does not use the 75% Target but a Target of 67.5% that more accurately reflects the anticipated revenues to be received at the end of the third quarter of the fiscal year. Using the Target as a comparator against actual results provides a simplified method to evaluate performance at the end of the third quarter.

ANALYSIS OF ISSUES:

Third Quarter Revenue and Expenditures Compared to Prior Year Current Year Third Quarter Actuals Compared to Prior Year Third Quarter Actuals Governmental Funds includes Special Revenue Funds, Debt Service Funds, as well as the General Fund. The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the General Fund and the newly created American Rescue Plan Act (ARPA) Fund, which is separate from the General Fund. The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenues at the end of the third quarter of this year were $1.4 million higher than third quarter of the prior year. Expenditures were also $540,551 higher at the end of the third quarter of the current fiscal year versus third quarter of the prior year. A more thorough explanation of third quarter changes is set forth in the attached financial report. The following is a summary of third quarter changes between the two fiscal years. 3rd QTR
FY 2021-22
3rd QTR
FY 2020-21 Variance
Revenue $ 13,712,916 $ 12,337,731 $ 1,375,185
Expenditures $ 13,178,274 $ 12,637,723 $ 540,551
General Fund

Item 8.c.

City Council
Consideration of Fiscal Year 2021-22 Third Quarter Financial Status Report May 10, 2022

Revenue ($1.4 million higher)
The majority of the $1.4 million variance between third quarter of this year and the prior third quarter is related to an increase in Property Tax, Sales Tax and Transient Occupancy Tax revenue received at the end of the third quarter of FY 2021-22 that was lower in the third quarter of FY 2020-21.

Expenditures ($540,551 higher)
As mentioned, third quarter expenditures compared to the prior year were higher by $540,551. The majority of the variance between the two fiscal third quarter reports is related to timing and payment of Liability and Property Insurance, as well as an intentional delay in hiring four positions in the first half of FY 2020-21.

Third Quarter Revenue and Expenditures Compared to Target Current Year Third Quarter Actuals Compared to Target
The table above compares third quarter actual results to the budgeted Target. Third quarter actual revenue was above the Target by $502,947. Third quarter actual expenditures were below the Target by $3.1 million. The following is a summary of the third quarter revenue and expenditure variances compared to the budgeted Target. A more thorough explanation of third quarter variances is set forth in the attached financial report.

Revenue ($502,947 higher)
Revenue for FY 2021-22 was budgeted conservatively due to the many unknowns related to the ongoing COVID-19 pandemic, which resulted in third quarter revenue being above the Target. Some of the larger revenue variances are explained below.  The largest single source of City revenue is Secured Property Tax. Secured Property Tax is billed by the County to property owners and payable in two (2) installments. Property owners typically receive their first property tax bill at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment is received in December 2021. The second installment is due on April 1st and will be reflected in the fourth quarter report. Actual revenue received in this category was higher than the Target by $157,358.

FY 2021-22
3rd QTR Target
FY 2021-22
3rd QTR Actuals Variance
Revenue $ 13,209,969 $ 13,712,916 $ 502,947
Expenditures $ 16,327,728 $ 13,178,274 $ (3,149,454)
General Fund

Item 8.c.

City Council
Consideration of Fiscal Year 2021-22 Third Quarter Financial Status Report May 10, 2022

 The Sales Tax Target identified in the third quarter report is based on seven months of revenue, taking into account the timing of anticipated payments, as actual sales tax receipts by March 31, 2022, represent seven months of payments (Jul – Jan). Nonetheless sales tax realization through third quarter is higher than the Target by $132,464 indicating stronger than expected economic activity early in this fiscal year.
 License and permit revenue fell short of the Target by $109,123. Planning Division revenue fell short of the Target by $81,205. The Target is based on 75% or 9 months of the fiscal year’s total budget. The majority of the variance is due to fewer permits being issued through the end of the third quarter than estimated in the Target. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.
 Transient Occupancy Tax (TOT) revenue is reflecting an $270,461 favorable variance to the Target. The Target and actual TOT revenue represents only eight months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to submit their TOT assessments.

Expenditures ($3.1 million lower)
Actual third quarter expenditures were $3,149,454 under the Target. All of the City’s departments are under their spending Targets. Some of the more significant savings occurred in the Police, Administrative Services, and Community Development Departments.
 A portion of the variance is attributed to the annual CalPERS UAL retirement payment. This payment was budgeted at $1,571,900 but the actual expenditure was $1,519,503, resulting in a favorable variance to the budget of $52,397.  Other favorable departmental variances compared to the Target include salary savings and lower contractual service spending, as described in more detail in the report (Attachment 1).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file the Fiscal Year 2021-22 Third Quarter Financial Status Report;

2. Provide other direction to staff.

ADVANTAGES:

The financial report presents an updated review of the City’s financial performance in the through the end of the third quarter of FY 2021-22.

DISADVANTAGES:

No disadvantages have been identified at this time.

Item 8.c.

City Council
Consideration of Fiscal Year 2021-22 Third Quarter Financial Status Report May 10, 2022

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Fiscal Year 2021-22 Third Quarter Financial Status Report

ATTACHMENT 1

City of Arroyo Grande
Fiscal Year 2021-22
Third Quarter Financial Status Report

INTRODUCTION
The following report is an overview of the City’s fiscal position at the end of the third quarter of Fiscal Year (FY) 2021-22. The purpose of this report is to update the public and the City Council on the City’s financial position at the end of the third quarter of the fiscal year and compare actual results to the prior year and the budgeted Target, to determine the City’s performance. The third quarter report timeframe is July 1, 2021, through March 31, 2022.

The financial report is organized in the following sections:

Section 1 – an overview of City’s financial position after the completion of third quarter of FY 2021-22. This includes a comparison of third quarter results between the current and prior year. In addition, third quarter results will be compared to the budgeted Target. As part of the analysis, brief explanations of significant revenue and expenditure variances are included.

Section 2 – a listing of any personnel changes occurring during the third quarter and a summary of headcount by
department. This section also includes the City’s calculated vacancy rate.

Section 3 – an update on the Capital Improvement Projects (CIP) managed by the Public Works and Community
Development Departments. This section includes CIP that were completed in the third quarter along with their final costs.

Section 4 – a listing of Budget Amendment Requests previously approved by Council or approved administratively and completed in the third quarter.

ENSURING FISCAL
STABILITY:

In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.

ATTACHMENT 1

SECTION 1: OVERVIEW OF FINANCIAL POSITION

CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This financial report will focus primarily on the General Fund but will also report on all Governmental Funds (i.e. Special Revenue and Debt Service Funds).

General Fund – The General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government.

Special Revenue Funds – Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.

Debt Service Funds – This fund is used to account for the accumulation of resources and payment of longterm debt principal and interest. This includes the USDA loan issued by the City to finance the relocation of City Hall.

Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and expenses are segregated into a fund with financial statements separate from all other governmental activities. These funds include Water and Sewer services provided to City residents.

Private Purpose Fund – The private-purpose fund was created to hold the assets of the former Redevelopment Agency of the City of Arroyo Grande until they are distributed.

Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there are two Agency funds. One is the Sanitation District fund, which accounts for the receipt and remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation District. The other is the Downtown Parking Fund, which collects assessments from Arroyo Grande Village merchants within the boundaries of the Parking and Business Improvement Area for maintenance of the Village parking lots.

The following chart below shows an overview of the City’s fund structure.

Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking Administrative Services Public Access Television Sewer Facility Sanitation Distribution Community Development Police Protection Impact Water
Police Department Park Development Water Facility
Recreation Services Park Improvement Lopez Water
Public Works Recreation Community Center
Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.

Water Availability
CDBG Grant Fund
State COPS Block Grant Agency Funds Special Revenue Funds

GOVERNMENTAL FUNDS FIDUCIARY FUNDS

ALL FUNDS
PROPRIETORY FUNDS General Fund Debt Service Funds Enterprise Funds Private Purpose Fund

ATTACHMENT 1

CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns through the end of the third quarter of FY 2021- 22 and compares the current quarter results against the prior year’s results for all Governmental Funds as well as the City’s General Fund. The table reflect the third quarter actuals for both revenue and expenditures.

Table 1
The following discussion focuses on both the City’s Governmental Funds and the General Fund and provides a comparison between third quarter results for the current and prior year for both revenue and expenditures. Governmental Funds and General Fund revenue and expenditures for the third quarter of this year are generally on Target with the prior year. The Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the General Fund.

Governmental Funds – At the end of the third quarter of FY 2021-22, Governmental Fund revenue was $4.0 million higher than the prior year, and expenditures were $479,755 higher.

The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the General Fund and the newly created American Rescue Plan Act (ARPA) Fund, which is separate from the General Fund and not otherwise addressed in this report. The Governmental Funds category includes the General Fund as well as other Special Revenue Funds. The General Fund and ARPA Fund variances are explained as follows:

General Fund – The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenue through the end of the third quarter of FY 2021-22 was $1.4 million higher than the third quarter of the prior year. The largest variances are related to an increase in Property Tax, Sales Tax, and Transient Occupancy Tax.

Expenditures were $540,551 million higher through the end of the third quarter of this year versus the prior year. The largest component of the expenditure variance is due to the timing of allocation of PERS prepayments; in FY 2020-21, PERS prepayments were accounted for each quarter and in FY 2021-22 this is accounted for at time of payment in July.

ARPA Fund – The ARPA Fund was created to help separately track funding provided pursuant to the American Rescue Plan Act. This Act is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To date the 3rd QTR
FY 2021-22
3rd QTR
FY 2020-21 Variance
Revenue $ 19,639,156 $ 15,615,565 $ 4,023,591
Expenditures $ 14,970,655 $ 14,490,900 $ 479,755
3rd QTR
FY 2021-22
3rd QTR
FY 2020-21 Variance
Revenue $ 13,712,916 $ 12,337,731 $ 1,375,185
Expenditures $ 13,178,274 $ 12,637,723 $ 540,551
Governmental Funds
General Fund Page 29 of 257
ATTACHMENT 1

City has received $2,150,121, which in FY 2021-22 created an increase in governmental revenues.

Minimal expenditures related to COVID-19 have been incurred through the end of the third quarter of this fiscal year.

GENERAL FUND IMPACTS
The following discussion focuses on the City’s General Fund performance. Chart 1 starts off with a simple overview of General Fund performance compared to the Target. Next are expenditures by category (Table 2). This is followed by a summarized look at FY 2021-22 third quarter actual expenditures compared to the Target (Table 3). Lastly, a discussion of General Fund revenue is included, which compares third quarter actual results to the Target (Table 4).

The City’s actual third quarter financial results will be compared to both the prior year’s third quarter and the budgeted Target. Using the Target as a comparator against actual results provides a simplified method to evaluate performance for the third quarter. During FY 2020-21, the Target was calculated as threefourths (75%) of the FY 2020-21 Budget, or basically nine equal months of the budget. For FY 2021-22, staff has revised this approach to more accurately reflect actual receipts expected through March 2022.

The Target for expenditures is calculated as three-fourths (75%) of the FY 2021-22 Budget and represents the 9-month period from July 2021 through March 2022, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This approach increased the expenditure Target from 75% to 77.73% at the end of the third quarter. The Target for revenues does not use the 75% Target but a Target of 67.5% that more accurately reflects the anticipated revenues to be received at the end of the third quarter of the fiscal year. Revenue realization is typically low at the end of the third quarter due to the timing of receipt of major tax revenues, the time lag involved in billing cycles, and the receipt of reimbursements.

Chart 1
Chart 1 shows a simple comparison
of actual revenue and expenditures
at the end of the third quarter
compared to the Target. The actual
third quarter General Fund revenue
is more than the budgeted Target by
$502,947. Property Tax, Sales Tax
and Transient Occupancy Tax are all
trending to show positive results
when compared to the Target
through the third quarter. Actual
expenditures through the third
quarter totaled $13.2 million, or
63% of the full year’s Budget, and are under the Target by $3,149,454. A more detailed discussion on General Fund revenue and expenditure variances is included later in this report.

ATTACHMENT 1

Table 2
Table 2 reflects major expenditure cost
categories within the General Fund. This chart
is intended to explain where the City’s
resources were spent through the end of the
third quarter of the fiscal year. Within the total
expenditures of $8.3 million, 62.6% of the
City’s costs are associated with personnel,

34.6% with operating and maintenance, 1% for
the City’s debt service and capital outlay, and

1.7% with transfers to other funds.

Table 3 reflects the third quarter status of all General Fund operating departments. Some departments include multiple divisions. The divisions are consolidated under their respective department, rather than reflected individually within the table.

Table 3 – General Fund Expenditures by Department
Overall, third quarter expenditures were $3,149,454 under the Target. Though all City departments were under their spending Targets, some of the more significant savings occurred in the Administrative Services, Police, and Community Development Departments. A more detailed explanation of key expenditure variances by individual department/division is provided below.

KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS The Administrative Services Department includes the
City’s Fiscal as well as Information Technology
functions. The City’s annual CalPERS UAL retirement
payment was budgeted at $1,571,900 but the actual
expenditure was $1,519,503, resulting in a favorable
variance to the budget of $52,397. The remaining
variance is related to CIP Fund Transfers of approximately $1.3 million through the end of the third quarter related to the approval of using excess reserve fund balance towards the pavement management program City Administration $ 1,129,656 $ 847,242 $ 656,715 $ 190,527 17% Legislative & Information Services 439,875 329,906 253,629 76,277 17% Administration Services 5,874,405 4,405,804 3,039,591 1,366,212 23% Non-Departmental Annual Payments 2,290,692 2,290,692 2,238,295 52,397 2% Community Development 2,117,900 1,588,425 957,169 631,256 30% Police Department 6,033,354 4,525,016 3,993,724 531,291 9% Recreation Services 1,117,500 838,125 742,828 95,297 9% Public Works 2,003,358 1,502,519 1,296,322 206,197 10%
TOTAL EXPEDITURES 21,006,740 16,327,728 13,178,274 3,149,454 15% %
Fav/(Unfav)
General Fund Department Variances - Third Quarter
General Fund Department 2021-22
Budget
2021-22
3rd QTR Actuals
Dollar
Fav/(Unfav)
2021-22
3rd QTR Target
Department: Administrative Services
Division: 4120-Administrative Services and
4145-Non Departmental
Issue: Overall savings CalPERS prepayment
and CIP Fund Transfers
Impact to General Fund: $1,366,212 savings
FY 2021-22 % of
3rd QTR Actuals Actuals
Personnel Costs $ 8,251,572 62.6%
Operating Costs 4,563,312 34.6%
Debt Service 121,045 0.9%
Capital Outlay 12,845 0.1%
Transfers Out 229,500 1.7%
Total $ 13,178,274
Expenditure Category

ATTACHMENT 1

totaling $1,751,000. This project is still in process and will remain a variance until project completion in Q4 of this fiscal year.

Police Services includes the functions of Administration, Patrol Services, Support Services and the Office of
Traffic Safety (OTS) Grant for Traffic/DUI Enforcement
Program, which, for simplicity, will be analyzed in total rather than by individual divisions. Some of the more
significant variances in Police Services include:
 The Police Patrol Division currently has two vacancies of its Police Officer positions and Training Technician through the end of the third quarter of FY 2021-22, resulting in labor savings of approximately $405,000.
 The City’s contract with the County Sheriff Department for dispatch services is paid semiannually in the months of January and June. The January payment was made in the third quarter, and payment for the second half of these services will not be made until the fourth quarter, resulting in a third quarter favorable variance to the Target of $107,500.  The City’s contract with the County for Animal Control Services is paid quarterly; the October through December payment was made in January, resulting in a third quarter favorable variance to the Target of $18,600 due to the timing of payments.

The Community Development Department includes the
functions of Planning, Engineering, and Building &
Safety Divisions. The majority of the favorable variance in this department can be attributed to salary savings
and lower spending in contractual services. Salary
savings within Community Development is attributed to a number of staffing variances that occurred through the end of the third quarter of the fiscal year and include:
 The vacancy of the Building Permit Technician position in the Building division through the end of the third quarter resulted in labor savings of approximately $83,650. During this fiscal year, this service has been provided by the City’s Building Services contractor until the recruitment is completed.
 The vacancy of the Permanent Planning Manager and Community Services Specialist positions in the Planning division in through third quarter resulted in labor savings of approximately $225,000. The Community Services Specialist position was filled in late March 2022.  The vacancy of the part-time Intern position and salary savings from the Engineering Permit Technician position being hired at a lower step than budgeted at third quarter resulted in labor savings of approximately $50,000.
 Minimal contractual services for the Planning Division were incurred through the end of the third quarter resulting in $175,895 of favorability to the Target. The following table will summarize where these savings occurred:

Department: Police Services
Division: Various (4201, 4203, 4204, 4208,
4209)
Issue: Overall savings in salaries and
benefits
Impact to General Fund: $531,291 savings
Department: Community Development
Division: Various (4301, 4130, 4212)
Issue: Overall savings in salaries and
contractual services
Impact to General Fund: $631,256 savings

ATTACHMENT 1

 Contractual services for the Building division were lower than the Target by approximately $73,900. However, the January, February, and March invoices had not yet been paid at the end of the third quarter; these payments would bring this account over the Target by approximately $12,000.
 Lower than expected contractual services for the Engineering Division were incurred through the end of the third quarter resulting in $15,133 of favorability to the Target. The following table will summarize where these savings occurred:
 The variance for Community Development Travel and Membership Expenditures through the end of the third quarter results in $7,260 of favorability to the Target. This variance is related to the continued COVID-19 pandemic and its impact on trainings being attended this fiscal year.

KEY REVENUE VARIANCES BY ACCOUNT
Table 4 – General Fund Revenue
As reflected in Table 4, third quarter actual revenue was over the Target by $502,947. This table uses a Target of 67.5% that more accurately reflects the anticipated revenues to be received in the third quarter of the fiscal year. A more detailed discussion is included below to help explain actual revenue variances through the end of the third quarter compared to the Target.

Budget Target Expenditures Variance
150,000 112,500 - 112,500
10,000 7,500 - 7,500
50,000 37,500 - 37,500
30,000 22,500 4,105 18,395
240,000 180,000 4,105 175,895
On-Call Planning Services and Misc. Planning Studies
On-Call Environmental Review Services
Comprehensive General Plan Studies
Comprehensive General Plan Update
Planning Contractual Services Engineering Contractual Services Budget Target Expenditures Variance Stormwater:
2nd Nature Software 9,000 6,750 8,324 (1,574)
Annual Water Quality Testing/Report 15,000 11,250 2,738 8,513 MS4 Permit 7,000 5,250 10,602 (5,352)
On-Call Engineering Services 80,000 60,000 46,454 13,546 111,000 83,250 68,117 15,133
Property Tax $ 5,665,926 $ 4,249,445 $ 4,406,802 $ 157,358 3% Sales Tax 4,487,142 2,617,500 2,749,963 132,464 3%
Transient Occ. Tax 972,000 648,000 918,461 270,461 28%
Property Tax in Lieu of VLF 1,895,649 947,825 950,724 2,899 0% Franchise Fees 696,900 348,450 338,986 (9,464) -1%
License & Permit Fees 571,200 428,400 319,277 (109,123) -19% User Fees 504,000 378,000 448,503 70,503 14%
Planning Fees 510,500 382,875 301,670 (81,205) -16%
Recreation Fees 512,595 384,446 539,608 155,162 30%
Transfers In 3,089,400 2,317,050 2,271,815 (45,235) -1% Other Revenue 677,305 507,979 467,106 (40,873) -6%
TOTAL 19,582,617 13,209,969 13,712,916 502,947 3%
FY 2021-22
3rd QTR Target
%
Fav/(Unfav)
General Fund Revenue Variances - Third Quarter
REVENUE BY CATEGORY 2021-22
Budget
FY 2021-22
3rd QTR Actuals
Dollar
(Unfav)/Fav

ATTACHMENT 1

Property Tax –The majority of the City’s property tax revenue comes from Secured Property Taxes. This tax is billed on a fiscal year (July 1- June 30) basis and is payable in two (2) annual installments. Property owners typically receive their first property tax bills at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment was received in December 2021. The second property tax bill installment is received in April 2022 and will be included in the fourth quarter report. Property tax typically represents around 31% of the City’s annual revenue. The Target is based on nine months of Property Tax revenue. Actual revenue received in this category was higher than this Target in part because many taxpayers made the full payment in December.

Sales Tax – Sales tax realization through the end of the third quarter is higher than the Target due to better than anticipated performance and economic recovery. Actual sales tax revenue received through the end of the third quarter was $2,749,963 and represents seven months of payments (Jul – Jan).

Transient Occupancy Tax (TOT) – TOT revenue is reflecting an $270,461 favorable variance to the Target.

The Target and actual TOT revenue represents only eight months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.

Property Tax in Lieu of Vehicle License Fees (VLF) – Property tax in lieu of VLF is received in two installments during the fiscal year. Typically, the revenue is received in the months of January (3rd quarter) and June (4th quarter), the first payment was received on January 14, 2022. The Target for this revenue is 50% at the end of the third quarter.

Franchise Fees – Seven months of franchise fees were received from South County Sanitary Services (Waste Connections) through the end of the third quarter. In addition, Charter Communications franchise fees earned in the third quarter will not be paid and received until the fourth quarter. In light of the timing of payments, the Target is based on 6 months of revenue. Without the Charter Communications franchise fee receipts, the actual revenue at the end of the third quarter is lower than the Target by $9,464.

License & Permit Fees and Planning Fees – License and permit revenue fell short of the Target by $109,123. Planning revenue fell short of the Target by $81,205. The majority of the variance is due to fewer permits being issued through the end of the third quarter than estimated in the Target. The Target is based on 75% or 9 months of the fiscal year’s total budget. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.

Recreation Fees – Recreation revenue is reflecting a $155,162 favorable variance to the Target. The Target is based on 9 months of the fiscal year’s total budget. The recreation revenue budget estimates were conservative due to the many unknowns related to childcare activities and the COVID-19 pandemic and have already exceeded the full fiscal year budgeted revenue total.

ATTACHMENT 1

SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS
POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (3rd Quarter) None made during this quarter.

FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY The following table reflects FTE staffing by department as of March 31, 2022. The table only includes permanent staff and does not include part-time or temporary staffing. While departments may hire parttime staff on a regular or seasonal basis, they are not included in the analysis below.

EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of the third quarter of FY 2021-22 was 9.3%. This equates to seven (7) vacant positions. The vacancy rate tracks the number of permanent vacant positions at the end of the quarter in comparison to the total number of permanent positions available. Unlike a turnover rate, which tracks employees that separated during the period, the vacancy rate only looks at vacancies at the end of period. The costs associated with turnover includes the cost of advertising new positions, training, overtime, lowered productivity, and workload balance.

Department
Adopted Budget
Headcount (FTE’s)
Vacancies
(3rd QTR)
% of Total
Staffing Vacant Positions
City Manager & Human Resources 2 - 3%
Administrative Services 7 - 9%
Community Development 10 2 13% Planning Manager, Building Permit Technician
Legislative & Info Services 2 - 3%
Police Services 29 3 39% Police Officer (2), Training Technician Public Works 22 2 29% 2 Maintenance Workers
Recreation Services 3 - 4%
Total 75 7 100%

ATTACHMENT 1

SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
This information is provided to keep the Council apprised of the status of the City’s Capital Improvement Projects (CIP). The projects listed below represent projects that were completed in the third quarter of FY 2021-22.

CIP
Number Project Title Comments
Total Amount
Budgeted for
Project
Total Final
Project Costs
% Expended Funding
Sources
612-5849 Manhole Rehabilitation The project consisted of cleaning and coating 4 existing sewer manholes. 107,254 37,413 35%
Sewer Fund,
Developer
Funds
350-5678 Castllo Del Mar Extension
The project consisted of roadway
extension, multi-use path, drainage
improvements, waterline relocation,
landscaping, and street lighting.
1,095,371 1,086,269 99%
Sales Tax,
Developer
Funds, Other
Gov Agencies
350-5638 2021 Striping Refresh
The project consisted of restriping
sections of various streets within the
City.
60,000 60,000 100% Sales Tax
FY 2021-22 Third Quarter - Completed Capital Improvement Projects

ATTACHMENT 1

SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS Administrative and Previously-Approved Third Quarter Budget Adjustments The following third quarter budget adjustments were previously approved by Council or are classified as administrative and not requiring Council approval.
$115,800 Capital Improvement: Appropriated ARPA funding of $115,800 to the 251 E Grand Avenue Project (Chevron Station) to allow the continuance of emergency repairs through a reallocation of a portion of ARPA funds from the Stormwater Master Plan Update/Watershed Management Plan and the Corp Yard Stormwater Compliance Plan Implementation. Approved on 02/08/2022 Council meeting, item

8.f.

In general, revenues and expenditures in all other funds are on target with projections and prior year trends.

No other adjustments are required at this time.

Item 8.d.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Walt Cuzick, Information Technology Manager
SUBJECT: Consideration of a Resolution Declaring Surplus Property DATE: May 10, 2022
SUMMARY OF ACTION:

The Declaration of Surplus Property will allow the City to dispose of electronic equipment that has reached its end of life, is obsolete, and/or is no longer used by the City.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The items proposed for disposal include electronic equipment that has reached its end of life and/or has limited or no re-sale value. There will be a minimal impact to personnel resources to arrange for the disposal of the surplus property. There will be a charge of $1,020 for certified hard drive destruction, and equipment disposal. Funding is available in the current Information Technology budget to cover this expense.

RECOMMENDATION:

Adopt a Resolution declaring certain property as surplus and authorizing its disposal.

BACKGROUND:

Pursuant to City Policy C-006, the City periodically replaces standard equipment based on certain criteria. Staff has conducted an inventory of the City’s electronic equipment that is at the end of its life cycle, or is no longer used and currently being stored. All Green Electronics Recycling has been identified as a reliable recycling provider with the ability to perform certified data destruction and equipment disposal which will ensure City information is kept secure and equipment is disposed of responsibly. Having the ability to surplus end of life equipment will free up valuable space and help to sustain an efficient operating environment.

Item 8.d.

City Council
Consideration of a Resolution Declaring Surplus Property May 10, 2022

ANALYSIS OF ISSUES:

Based on established equipment replacement schedules, outdated and unusable equipment is replaced to ensure an efficient and reliable operating environment.

Equipment removal results in a surplus inventory which consumes valuable storage space. By utilizing a recycling method designed specifically for electronic equipment, the City will have the ability to dispose of surplus inventory and ensure proper data destruction practices are in place. The inventory of electronic equipment that is no longer utilized includes older workstations, servers, monitors, printers, switches, and DVR’s. It is requested that the City Council declare the list of electronic equipment found in Exhibit A of the attached Resolution as surplus property and authorize its disposal through an ewaste recycling program.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring certain property as surplus and authorizing its disposal;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

The City will gain storage space, ensure data security with certified hard drive destruction, and responsibly dispose of e-waste.

DISADVANTAGES:

No disadvantages are identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF ARROYO GRANDE DECLARING CERTAIN

PROPERTY AS SURPLUS AND AUTHORIZING ITS

DISPOSAL
WHEREAS, the City has certain electronic equipment (“surplus items”) which has exceeded its useful life or is obsolete and no longer serves the needs of the City; and
WHEREAS, City storage space is at a premium and there is a need to dispose of surplus items in order to make available more storage space; and
WHEREAS, the items are classified as surplus property and can be made available for disposal/sale.

NOW THEREFORE IT BE RESOLVED by the City Council of the City of Arroyo Grande that the surplus items listed on Exhibit A, attached hereto and incorporated by reference, are no longer needed for municipal purposes and the City Council hereby authorizes their disposal/sale.

On motion of Council Member ______________, seconded by Council Member _____________, and by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 10 th day of May,
2022.

RESOLUTION NO.

PAGE 2
_____________________________________

CAREN RAY RUSSOM, MAYOR

ATTEST:
______________________________________

JESSICA MATSON, CITY CLERK
APROVED AS TO CONTENT:
_______________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

RESOLUTION NO.

PAGE 3
Decomissioned Machines List
Make Model Serial Number ITEM TYPE Notes
DELL OPTIPLEX 380 9XZCFQ1 DESKTOP COMPUTER HDD REMOVED
DELL OPTIPLEX 380 9XY9FQ1 DESKTOP COMPUTER HDD REMOVED
DELL OPTIPLEX 380 9XZ8FQ1 DESKTOP COMPUTER HDD REMOVED
DELL OPTIPLEX 790 6BKYXV1 DESKTOP COMPUTER HDD REMOVED
DELL OPTIPLEX 380 9Y09FQ1 DESKTOP COMPUTER HDD REMOVED
DELL OPTIPLEX 380 9XXCFQ1 DESKTOP COMPUTER HDD REMOVED
ACER S200HQL MMLZ3AA0056020027C2485 LCD MONITOR
ACER S200HQL MMLZ3AA005602024322485 LCD MONITOR
ACER S200HQL MMLZ3AA005602007452485 LCD MONITOR
ACER S200HQL MMLZ3AA005602025E92485 LCD MONITOR
PLANAR PE1900-BK CRH439000119 LCD MONITOR
HP J9450 CN0252G4JG NETWORK SWITCH
HP J9450 CN0252G48Z NETWORK SWITCH
HP J9021 CN812XI0QL NETWORK SWITCH
HP J9021 CN747XI0JE NETWORK SWITCH
DELL E02S F4J9HS1 NETWORK SERVER HDD REMOVED
DELL E02S FQB5HQ1 NETWORK SERVER HDD REMOVED
REVO R16DVR3 11635410120436 DVR
PRIME CONTACT i4.D1 DU4LJ9504523 DVR
REVO RM185-OR1 REV1010ZCT00652 LED MONITOR
VIEWSONIC VA702B PSX052203290 LED MONITOR
HP PROLIANT DL360P MXQ33909D8 NETWORK SERVER HDD REMOVED HP PROLIANT DL360P MXQ33909D7 NETWORK SERVER HDD REMOVED HP LaserJet Pro 200 color MFP CNF8GCQDP7 PRINTER
HP LaserJet Enterprise M605dn CNDCJ4513G PRINTER
HP Z240 2UA6060PNN DESKTOP COMPUTER HDD REMOVED
HP ProDesk 400 G1 SFF MXL4192NMQ DESKTOP COMPUTER HDD REMOVED VIEWSONIC VA702B PSX052607624 LED MONITOR
DELL E228WFPC CN-OKU311-64180-7AJ-2P1L LCD MONITOR
VIEWSONIC VA702B PSX063257314 LED MONITOR
VIEWSONIC VA702B PSX063257594 LED MONITOR
DELL E2213HB CN-0V8JY2-74261-35K-4V2B LCD MONITOR
DELL OPTIPLEX 3020 418NL02 DESKTOP COMPUTER HDD REMOVED DELL OPTIPLEX 3020 42MML02 DESKTOP COMPUTER HDD REMOVED DELL OPTIPLEX 380 9XY7FQ1 DESKTOP COMPUTER HDD REMOVED
HP ProDesk 400 G2 Mini MXL6101J2N DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6472JF5 DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6101J2J DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini 2UA6122DT4 DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6101J2R DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6472JF4 DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6472JF7 DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6472JDY DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6101J2V DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL6472JF6 DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini 2UA6471LTC DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini 2UA6471LTT DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL65133CC DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL65133BS DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini MXL60810KV DESKTOP COMPUTER HDD REMOVED HP ProDesk 400 G2 Mini 2UA6471LTM DESKTOP COMPUTER HDD REMOVED Miscellaneous N/A N/A
Keyboards/Mouses/Cables/
Monitor Stands Old Accessories

EXHIBIT A

1 Item 8.e.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
April 26, 2022, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member
Paulding, Council Member Storton
Staff Present: City Clerk Jessica Matson, City Attorney Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti, City Engineer Robin Dickerson,
Human Resources Officer Tashina Ureno
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.

Brown Act, this meeting was held hybrid in-person/virtually. _____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Cub Scout Pack 13, led the flag salute.

5. AGENDA REVIEW

5.a. Closed Session Announcements
None.

5.b. Ordinances read in title only
None.

2 Item 8.e.

6. SPECIAL PRESENTATIONS

6.a. Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 including new quarantine and isolation guidance.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b. City Manager Communications
Assistant City Manager Robeson provided information on scheduled Arbor Day activities.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.c. Honorary Proclamation Recognizing April 30, 2022 as the 80th Anniversary of Arroyo Grande Enforcing Executive Order 9066
Mayor Ray Russom read the Honorary Proclamation Recognizing April 30, 2022 as the 80th Anniversary of Arroyo Grande Enforcing Executive Order 9066. Jim Gregory and Reiko Fukuhara, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.d. Honorary Proclamation Declaring May 2022 as "Asian American and Native Hawaiian/Pacific Islander Heritage Month”
Mayor Ray Russom read the Honorary Proclamation May 2022 as "Asian American and Native Hawaiian/Pacific Islander Heritage Month”. Michael Boyer, Cornel Morton, and Kathleen Minck, Diversity Coalition San Luis Obispo, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.e. Honorary Proclamation Declaring May 2022 as “National Foster Care Month” Mayor Ray Russom read the Honorary Proclamation Declaring May 2022 as “National Foster Care Month”. Arya Jones, San Luis Obispo County Department of Social Services, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.f. Honorary Proclamation Declaring May 1-7, 2022 as “Public Service Recognition Week” Mayor Ray Russom read the Honorary Proclamation Declaring May 1-7, 2022 as “Public Service Recognition Week”. Tashina Ureno, Human Resources Officer, accepted the proclamation.

3 Item 8.e.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Patty Welsh, and Mary Verdin. No further public comments were received.

8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. There were none.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Council Member Barneich
Seconded by Council Member Storton
Approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action.

AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
Passed (5 to 0)

8.a. Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of March 16 through March 31, 2022.

8.b. Consideration of Adoption of a Resolution Creating a Recovered Organic Waste Product Procurement Policy as Required by Senate Bill 1383
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE CREATING RECOVERED ORGANIC WASTE PRODUCT
PROCUREMENT POLICY AS REQUIRED BY SENATE BILL 1383".

8.c. Approval of Minutes
Approved the minutes of the Regular City Council Meeting of April 12, 2022, as submitted.

8.d. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC".

8.e. Consideration of Annual Report and Adoption of a Resolution of Intention for Levy of Annual Assessments for the Arroyo Grande Tourism Business Improvement District (AGTBID)
1) Received and approved the Annual Report; 2) Adopted a Resolution entitled: "A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING

4 Item 8.e.

ITS INTENTION TO CONTINUE THE ARROYO GRANDE TOURISM BUSINESS

IMPROVEMENT DISTRICT, TO CONTINUE THE BASIS FOR AND TO LEVY THE

ASSESSMENTS FOR THE DISTRICT, AND TO SET A DATE FOR THE PUBLIC HEARING ON THE DISTRICT AND THE ASSESSMENT FOR THE 2022-23 FISCAL YEAR"; and 3) Set the date for a public hearing for May 24, 2022, in accordance with Streets and Highways Code Section 36534.

8.f. Consider Adoption of Resolutions Ordering the Preparation and Filing of Annual Engineer’s Reports for the Parkside Village and Grace Lane Assessment District, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23 Adopted Resolutions entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ORDERING THE PREPARATION AND FILING OF THE ANNUAL ENGINEER’S REPORT FOR THE GRACE LANE ASSESSMENT DISTRICT FOR FISCAL YEAR 2022-2023"; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ORDERING THE PREPARATION AND FILING OF THE ANNUAL ENGINEER’S

REPORT FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT FOR FISCAL YEAR 2022-2023"; and "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO

GRANDE ORDERING THE PREPARATION AND FILING OF THE ANNUAL ENGINEERS

REPORT FOR THE ARROYO GRANDE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769, FOR FISCAL YEAR 2022-2023".

8.g. Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Report.

9. PUBLIC HEARINGS
None.

10. OLD BUSINESS

10.a. Discussion and Consideration of a Project Status Update and Design Services Proposals, and Direction Regarding a Preferred Option for the Brisco Interchange Modification Project
Community Development Director Pedrotti introduced the item and City Engineer Dickerson provided a presentation of the item and responded to questions from Council.

Council discussion ensued around Federal grant funds that were recently made available for the project.

Mayor Ray Russom invited public comment. Speaking from the public were Jim Guthrie, Patty Welsh, and Sean Macias. No further public comments were received.

Moved by Council Member Paulding
Seconded by Council Member Barneich
Received the Project status report, considered options regarding design services proposals received, and directed staff to defer award of a design contract for the Project and to work with SLOCOG (San Luis Obispo Council of Governments) to pursue a new funding opportunity.

5 Item 8.e.

AYES (4): Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
NOES (1): Mayor Ray Russom
Passed (4 to 1)

11. NEW BUSINESS
Mayor Ray Russom called for a brief break at 7:50 p.m. The Council reconvened at 7:55 p.m.

11.a. Discussion of Infrastructure Financing Options and Consideration of a Sales Tax Measure
Administrative Services Director Valentine, Assistant City Manager/Public Works Director Robeson, City Manager McDonald, and Joe Ririe, Pavement Consultant presented the staff report and recommended that the Council: 1) Receive and file the 2022 PMP Update report; and 2) Direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase, to be provided at the June 14, 2022 City Council meeting.

Council discussion ensued around adding language to the measure regarding an annual local sales tax allocation report, a public hearing every five years to review the need for the tax, and whether or not to include an advisory measure. City Manager McDonald responded to questions from Council.

Mayor Ray Russom invited public comment. Speaking from the public were Daryl Sheck, Jim Guthrie, and Debbie Malicoat. City Clerk Matson read into the record written comments received from Nicole Bryant. No further public comments were received.

City Attorney Carmel clarified the definitions of a special tax versus a general tax.

Mayor Ray Russom requested staff pursue a Lease Revenue Bond. Council Member Paulding concurred and requested information regarding timing.

Moved by Council Member Storton
Seconded by Council Member Barneich
1) Receive and file the 2022 PMP Update report; 2) Direct staff to prepare a ballot measure for the November 8, 2022 consolidated election seeking a 1% local sales tax increase as a general tax, to be provided at a date uncertain; 3) Include language in the ballot measure regarding the use of the funds; 4) Include the requirement of an annual sales tax allocation report; and 5) Include the requirement of a public hearing every five years.

AYES (5): Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
Passed (5 to 0)

6 Item 8.e.

12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

12.a. MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. South San Luis Obispo County Sanitation District (SSLOCSD)

3. Tourism Business Improvement District Advisory Board

4. Other

12.b. MAYOR PRO TEM GEORGE:

1. County Water Resources Advisory Committee (WRAC)

2. Visit SLO CAL Advisory Board

3. Other

12.c. COUNCIL MEMBER BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

12.d. COUNCIL MEMBER PAULDING:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee

3. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

4. REACH SLO Advisory Commission

5. Other

12.e. COUNCIL MEMBER STORTON:

1. Brisco/Halcyon Interchange Subcommittee

2. Five Cities Fire Authority (FCFA)

3. Integrated Waste Management Authority Board (IWMA)

4. South County Chambers of Commerce Governmental Affairs Committee

5. Other

7 Item 8.e.

13. COUNCIL COMMUNICATIONS
None.

14. CLOSED SESSION
None.

15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 9:42 p.m. in honor of Arroyo Grande Businesswoman, Carol Wilkerson. _________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk

Item 8.f.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) DATE: May 10, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic and will also enable the City to continue to comply with the requirements of legislation, AB 361, to authorize the continued use of teleconferencing for meetings of the City’s legislative bodies.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.

RECOMMENDATION:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.

Item 8.f.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
May 10, 2022

In addition, AB 361 amended Government Code Section 54953, adding a new subsection (e) that permits legislative bodies, when there is a proclaimed State of Emergency declared by the Governor pursuant to Government Code Section 8625, to make a determination to authorize meeting remotely via teleconferencing as a result of the emergency. To do so, a resolution would need to be adopted in which the legislative body finds that meeting in person would present imminent risks to the health or safety of attendees, or that State or local officials have imposed or recommended measures to promote social distancing.

The City Council first adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) at its September 28, 2021 meeting. The Resolution is valid for thirty (30) days after teleconferencing for the first time under the new regulations. If the State of Emergency remains active after that 30 day period, the local agency may act to renew its resolution authorizing remote teleconferenced meetings by passing another resolution which includes findings that the State of Emergency declaration remains active, the local agency has reconsidered the circumstances of the State of Emergency, and the local agency has either identified: A) ongoing, direct impacts to the ability to meet safely in-person, or B) active social distancing measures as directed by relevant State or local officials.

In the past, the City has adopted separate resolutions related to the continuing emergency declaration and the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3). Staff has combined the two items into one resolution to eliminate the need for separate agenda items.

ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to the COVID-19 pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C) given the ongoing State of Emergency proclaimed by the Governor, the ongoing public health orders issued by the State, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders. In addition, the draft Resolution will allow the City to continue conducting its public meetings via teleconference. The Resolution includes continued findings based upon a determination that, as a result of the proclaimed State of Emergency in California due to the COVID-19 pandemic and its continued spread in San Luis Obispo County and Arroyo Grande

Item 8.f.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
May 10, 2022

through the Omicron and BA2 variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus and, as even fully vaccinated individuals can spread the virus to others, holding meetings in person would present imminent risks to the health or safety of attendees.

While the Resolution provides authority for the City to continue conducting public meetings remotely for the next thirty (30) days, the City has also determined to resume meetings in-person prior to the expiration of that thirty-day period, and conducted the City Council meetings beginning on March 8, 2022, as in-person meetings at Council Chambers while also retaining an option for the public, staff, and consultants to participate via Zoom. It is recommended that the proposed Resolution be adopted to continue to provide flexibility for future meetings of the City Council and its advisory bodies in the event that guidance from the State or County Health Officers changes within the next thirty (30) days. This flexibility will also allow members of the City Council or advisory bodies to attend meetings remotely if they also desire or if they are required to quarantine due to exposure to COVID-19.

Based upon the foregoing, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration and also authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring the need to continue the declared local emergency and authorizing the continuance of remote teleconference meetings;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic. It will also satisfy the requirements of Government Code Section 54953(e)(3) and allow the City to safely continue carrying out its business in a manner that will minimize the risk of contracting COVID-19 for everyone involved.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

Item 8.f.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
May 10, 2022

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC AND AUTHORIZING THE CONTINUANCE

OF REMOTE TELECONFERENCE MEETINGS OF THE

LEGISLATIVE BODIES OF THE CITY OF ARROYO

GRANDE PURSUANT TO GOVERNMENT CODE SECTION
54953(e)
WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, February 8, February 22, March 8, March 22, April 12, and April 26, 2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and WHEREAS, subsequently, in March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20 and N-29-20. These orders suspended certain elements of the Brown Act and specifically allowed for legislative

RESOLUTION NO.

PAGE 2
bodies as defined by the Brown Act to hold their meetings entirely electronically with no physical meeting place. On June 11, 2021, Governor Newsom issued Executive Order N08-21 which provided that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act would continue to apply through September 30, 2021; and WHEREAS, on September 16, 2021 Governor Newsom signed AB 361, which added subsection (e) to Government Code section 54953 of the Brown Act, and makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition of AB 361 is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by conditions as described in Government Code section 8558; and WHEREAS, the City Council has adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) authorizing remote teleconference meetings on September 28, October 26, November 23, and December 14, 2021, and on January 25, February 22, March 22, and April 12, 2022; and WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. All recitals set forth above, are true, correct and incorporated herein.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020 and the City Director of Emergency Services’ Proclamation of Local Emergency on March 17, 2020; and related orders and directives.

RESOLUTION NO.

PAGE 3

3. In accordance with the requirements of Government Code Section 54953(e)(3), the City Council of the City of Arroyo Grande hereby finds and determines that it has reconsidered the circumstances of the State of Emergency and that the State of Emergency continues to exist and to directly impact the ability to meet safely in person due to the COVID-19 pandemic, and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron and BA2 variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus, and can be spread to others even by fully vaccinated individuals, and therefore holding meetings in person would present imminent risks to the health or safety of attendees.

4. The City Manager and legislative bodies of the City of Arroyo Grande are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public remote teleconferencing meetings in accordance with the requirements of Government Code section 54953(e) and other applicable provisions of the Brown Act.

5. This Resolution shall take effect immediately upon its adoption and shall be effective for thirty (30) days after its adoption, subject to being extended for an additional 30 day period by the City Council’s adoption of a subsequent resolution in accordance with Government Code section 54953(e)(3) to further extend the time during which the legislative bodies of the City of Arroyo may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.

On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 10th day of May, 2022.

RESOLUTION NO.

PAGE 4

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Item 8.g.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Sarah Lansburgh, Deputy City Clerk
SUBJECT: Consideration of Authorization to Sign a Letter by REACH and the Diablo Canyon Power Plant (DCPP) MOU Stakeholder Group in Support of Reuse Opportunities at the Diablo Canyon Power Plant Site DATE: May 10, 2022
SUMMARY OF ACTION:

Authorizing the Mayor to sign the letter on behalf of the City as drafted by REACH and the Diablo Canyon Power Plant (DCPP) MOU stakeholder group regarding reuse opportunities at the DCPP site will support the ongoing efforts of the stakeholder group to promote responsible and economically beneficial reuse of the DCPP.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

No financial impact is projected related to the signing of the proposed letter.

RECOMMENDATION:

Authorize the Mayor to sign the letter from REACH and the DCPP MOU stakeholder group, on behalf of the City, in support of reuse opportunities at the DCPP site.

BACKGROUND:

The Diablo Canyon Decommissioning Engagement Panel (DCDEP) formed in May 2018 to facilitate local public input on the closure of DCPP. The DCDEP provided a forum for public input regarding reuse of facilities and lands related to the operations of the DCPP.

The power plant itself is located on a portion of the property that is commonly referred to as Parcel P.

In March 2021, a Memorandum of Understanding (MOU) was approved with various public and private stakeholders committing to furthering the work of the DCDEP to provide a more focused and detailed reuse plan for Parcel P (Attachment 2). The MOU states that the “participants share the common objective of aligning and guiding the diverse range of public and private sector officials around a shared vision for the DCPP decommissioning process and future use of Parcel P, thereby championing social,

Item 8.g.

City Council
Consideration of Authorization to Sign a Letter by REACH and the Diablo Canyon Power Plant (DCPP) MOU Stakeholder Group in Support of Reuse Opportunities at the Diablo Canyon Power Plant Site
May 10, 2022

cultural, environmental and economic interests of Central Coast residents.” REACH serves as the MOU stakeholder group coordinator and facilitator.

In 2021, REACH engaged consultants to conduct a series of 40 stakeholder interviews, host a workshop to facilitate consensus on potential reuse opportunities for Parcel P, and develop a potential reuse “bubble map.” As a result of this process, the consultants recommended that the scenario with the likelihood of success in achieving broader objectives was to support Cal Poly as the lead entity to acquire Parcel P and promote the productive reuse of the site, aligned with the broader vision of the reuse opportunities.

ANALYSIS OF ISSUES:

REACH met monthly from January – April 2022 to further discuss and formalize consensus for Cal Poly taking on the role of lead entity for reuse of Parcel P. The result of this consensus is the letter titled, “Our vision for a world-class clean tech innovation park: Cal Poly should lead Diablo Canyon’s next chapter” provided as Attachment 1. The letter explains the vision to have the DCPP site “accelerate global clean-energy innovation — all while creating jobs and economic benefit for Central Coast residents and retaining the vast surrounding lands for conservation and tribal stewardship.” Other MOU partners have signed the letter and have invited other entities to join. The goal of the letter is to gain community support and publicity for the vision of reuse opportunities at the DCPP site, if and when closure of DCPP occurs in the future.

During the week of April 25, 2022, the Governor’s office confirmed that they are exploring options for keeping the DCPP open. Ultimately, the decision involves other regulatory bodies in addition to PG&E and is not entirely within the hands of the Governor. On May 3, 2022, the San Luis Obispo County Board of Supervisors unanimously approved the letter provided as Attachment 1, which removes the phrase “soon-retiring” from the first sentence in light of the Governor’s recent comments. Any renewed conversations regarding the potential for the plant to remain open do not diminish the need to prepare for a future without the plant nor preclude the ability to support the stakeholder group’s planning efforts. The concept described in the letter is a plan for what will happen if and when the DCPP closes and represents broad consensus achieved through a year-long process of extensive community stakeholder engagement and consulting expertise.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Authorize the Mayor to sign the letter on behalf of the City;

2. Do not authorize the Mayor to sign the letter on behalf of the City; or

3. Provide other direction to staff.

Item 8.g.

City Council
Consideration of Authorization to Sign a Letter by REACH and the Diablo Canyon Power Plant (DCPP) MOU Stakeholder Group in Support of Reuse Opportunities at the Diablo Canyon Power Plant Site
May 10, 2022

ADVANTAGES:

Authorizing the execution of the letter provided in Attachment 1 will support the ongoing efforts of the stakeholder group to identify and pursue responsible and economically beneficial reuse of Parcel P.

DISADVANTAGES:

There are no disadvantages identified to the proposed action.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Letter

2. Memorandum of Understanding, March 2021

Our vision for a world-class clean tech innovation park Cal Poly should lead Diablo Canyon’s next chapter
To California Central Coast residents, clean energy champions and innovators, and anyone interested in advancing an abundant, sustainable energy future:

Where the Diablo Canyon Power Plant sits on California’s Central Coast, we see a new future as a hub of clean energy innovation. We see a research and development campus where industry and academia can hatch and collaborate on emerging renewable technologies. We see an expansion of existing desalination capabilities, a harbor for blue economy activity, a community center for Chumash heritage education and celebration, and a critical platform for enabling California to harness the wind energy right off our coast.

This is no idle daydream. One year ago, stakeholders spanning government, higher education, business, labor, tribal and conservation organizations came together to pursue a shared vision for the future of Diablo Canyon’s 585-acre industrial area. We’ve spent the last 12 months expanding the coalition and crystalizing the vision.

We’ve convened top experts in large-scale redevelopment and nuclear decommissioning, consulted national renewable energy researchers and industry leaders, explored suitable possibilities, weighed challenges and devised a conceptual site plan for a mixed-use innovation park supporting research, education and commercial enterprise. We’ve built strong consensus around what all the experts agree is a generational opportunity.

Put simply, this unique industrial site offers unrivaled energy assets for pioneering the next chapter of our state and nation’s energy independence and resilience. With high-power transmission lines connecting to the state’s electricity grid, extensive existing facilities, and proximity to the offshore wind development coming to the waters off our coast, this site can accelerate global clean-energy innovation — all while creating jobs and economic benefit for Central Coast residents and retaining the vast surrounding lands for conservation and tribal stewardship.

From our collective due diligence through the last year, we firmly believe that Cal Poly San Luis Obispo, with support from public-private partnerships and investments, can be the catalyst for this vision.

Cal Poly is a trusted community partner that contributes significantly to the region’s economy, community and social fabric. It’s also a widely regarded applied research powerhouse, with access to the extensive resources of the 23-campus California State University system and an established national network of donors, supporters and industry partners. Complemented by a

ATTACHMENT 1

combination of commercial enterprise and state- and federally funded research labs, the university’s lauded Learn by Doing ethos can enhance and propel the vision of a hands-on center of innovation and collaboration. With an extensive history of capital project execution, stewardship and partnerships with Pacific Gas and Electric and Eureka Energy, Cal Poly is ideally poised as the logical successor entity to usher in an extraordinary new era for Diablo Canyon and the Central Coast.

The Central Coast is already a leading nexus of renewable energy, with massive utility-scale solar farms, the world’s largest battery storage plant under development in Morro Bay and the West Coast’s largest offshore wind energy area slated for lease auction this fall, among other projects.

Add in a substantial skilled energy workforce and energy-exporting legacy, and the Central Coast is positioned as a primary player in the nation’s clean-energy future.

Details big and small need to be hashed out. Among them: synchronizing development of futureuse activities with the plant decommissioning; ensuring local businesses and workers are employed in the multi-billion dollar decommissioning process to the maximum extent possible; and remaining flexible to evolution as industry partners, regulatory processes, and investment come together.

But the clock is ticking. With strong community alignment behind Cal Poly, we are proactively seeking the long-term partnerships and investments needed to realize the vision of a climatechange innovation hub that supports good-paying, future-oriented jobs for our skilled workforce.

The Central Coast is already playing a pivotal role in driving our state’s sustainable economy forward, and we invite you to join us in unlocking the potential of this bold vision.

Sincerely,

DIABLO MOU PARTNERS
Congressman Salud Carbajal
24th Congressional District
U.S. House of Representatives
Senator John Laird
17th District
CA State Senate
Assemblyman Jordan Cunningham
35th District
Jeffrey D. Armstrong
President

CA State Assembly Cal Poly San Luis Obispo
Kaila Dettman
Executive Director
The Land Conservancy of
San Luis Obispo County
County of San Luis Obispo
Pending
Melissa James
President/CEO
REACH
Joshua Medrano
Executive Secretary & Treasurer, TriCounties Building and Construction Trades Council

CONTRIBUTORS AND CHAMPIONS OF THIS VISION
More Coming Soon

GET INVOLVED
● Join the voices championing this vision for Diablo Canyon’s next chapter. ● Reach out here if you have a commercial or research interest. ● Review more detailed information on PG&E’s process and technical specifications for the future repurposing of the facilities.

MEET THE EXPERTS
We engaged top voices across the country to weigh in on this vision. Among them:
● R3 LLC, the management team of RACER Trust, the nation’s largest environmental response and remediation trust when it was created by the U.S. Bankruptcy Court in 2011 to oversee disposition of properties owned by General Motors Corp. RACER remains one of the largest holders of industrial property in the United States. ● The Nuclear Decommissioning Collaborative, a national think tank and clearinghouse that works to guide communities navigating nuclear closure and community revitalization.
● RRM Design Group, a multi-disciplinary design firm of architects, landscape architects, planners and civil engineers that has led award-winning projects throughout California.

FAQ’s
● What about the lands?
This vision encompasses Parcel P, the plant’s 585-acre industrial site — just a fraction of the surrounding 12,000 acres of pristine land and 14 miles of undeveloped coastline between Montaña de Oro State Park and Avila Beach. We support the complementary efforts being undertaken by a collection of stakeholders to determine the best path for conserving the unique natural resources and cultural heritage of this remarkable piece of land.
● Models of transformation

Transformational projects around the country offer examples of bold collaboration and public-private partnerships to model. Among the most recent: a climate-focused research and education hub is taking shape on an abandoned island military base in New York City; the University of Washington and Amazon teamed up to launch the Science Hub to advance innovation in robotics and artificial intelligence; and Colorado has partnered with the National Renewable Energy Lab and others to build a Global Energy Park.

ATTACHMENT 2

Mar 4, 2021
Mar 4, 2021
Kaila Hooker (Mar 4, 2021 12:51 PST) Mar 4, 2021

Joshua M Medrano (Mar 4, 2021 16:14 PST) Joshua
Scott Lathrop (Mar 4, 2021 16:52 PST) Mar 4, 2021

Item 8.h.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consideration of Approval of Construction Specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project and Associated California Environmental Quality Act Exemption, PW 2021-10
DATE: May 10, 2022
SUMMARY OF ACTION:

Approve construction specifications, authorize the solicitation of bids, and affirm the California Environmental Quality Act exemption determination for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

An allocation of $267,200 of American Rescue Plan Act (ARPA) funds are available in the amended FY 2021/22 Capital Improvement Program budget for the design, inspection, construction, and contingencies of the subject project. The engineer’s estimate for the Base Bid is $216,000 and $85,000 for the Bid Add Alternate. Staff time will be necessary to coordinate bidding activities with interested contractors and the design consultant.

RECOMMENDATION:
1) Approve the construction specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project, PW 2021-10; 2) Authorize staff to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(b); and 5) Direct the City Clerk to file a Notice of Exemption.

BACKGROUND:

In accordance with the 2012 Wastewater System Master Plan, the approved FY 2021/22 - FY 2025/26 Capital Improvement Program (CIP) budget included $217,200 of Sewer funds for a trenchless sewer rehabilitation project for lining sewer pipes along:

Item 8.h.

City Council
Consideration of Approval of Construction Specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project and Associated California Environmental Quality Act Exemption, PW 2021-10
May 10, 2022

 Back Yards between Farroll Avenue and Sandalwood Ave, South Halcyon Road to Alder Street
 Back Yards west of Wood Place
The CIP budget also included $50,000 of Sewer funds for a project to complete lining the remaining section of sewer pipe along backyards west of Woodland Drive.

On July 27, 2021, the Council approved the use of $267,200 of ARPA funds for the Project in place of Sewer funds to help offset the increase in costs to rate payers.

In preparing for the project and to determine the condition of the pipes, a video inspection of each pipe segment was performed. The video inspections revealed that the pipe along South Alpine Avenue was still in favorable condition, and due to offsets in the existing pipe along Vernon Street, it would not be possible to line the pipe. Therefore, the back yard pipe segment between Sandalwood Avenue/Cameron Court identified in the wastewater master plan was added to the project to replace the South Alpine Avenue and Vernon Street segments. Collectively, the linings at the following segments are now included in what is referred to in this report as the Project:
 Back Yards between Farroll Avenue and Sandalwood Ave, South Halcyon Road to Alder Street
 Back Yards west of Wood Place
 Back Yards west of Woodland Drive
In order to bid the Project and provide immunity to the City, the City Council is requested to approve the specifications prior to the construction bidding process. Also, the scope of work is required to be environmentally cleared prior to bidding.

ANALYSIS OF ISSUES:

The Project scope of work involves the rehabilitation of sewer pipe that runs beneath the back yards of existing homes using a cured in place pipe (CIPP) method. CIPP is a trenchless (or no-dig) process where a flexible tube is inserted and pulled through the existing pipes from manholes or clean outs and is then cured using either hot water under hydrostatic pressure or steam pressure, to expand the tube to tightly bond with the interior of the existing pipes. This trenchless method allows the pipes to be rehabilitated in place without having to perform excavation and pipe replacement which would be extremely disruptive and expensive, if not nearly impossible, due to the locations in existing back yards. The project scope also includes a Bid Add Alternate for sewer lateral connection seals that are extra preventative measures to prevent leakage and/or intrusion but are not essential to a long-term functional sewer system. The purpose of connection seals is to seal any gaps between the house laterals and the lined sewer pipe to help prevent

Item 8.h.

City Council
Consideration of Approval of Construction Specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project and Associated California Environmental Quality Act Exemption, PW 2021-10
May 10, 2022

infiltration of groundwater into the sewer, exfiltration of sewerage into the surrounding soil, and tree roots from growing into the sewer. Based on the engineer’s estimate, the connection seals have been included as a Bid Add Alternate. This allows the City to award just the Base Bid should there not be enough available budget to fund both the Base Bid (sewer pipe lining) and the Bid Add Alternate (sewer lateral connection seals).

The locations of the proposed work are shown in the following table:

Base Bid:

Sewer Lining
Bid Add Alt:

Connection Seals
Back Yard
Locations
Limits Pipe
Diameter
Length
(ft)
Number of
Laterals
West of Wood
Place
Dodson Way
to 200 Wood Place 6” 412 14
West of
Woodland Drive
Olive Street
to Farroll Avenue 14”’ 285 1
Farroll Avenue
to Woodland Drive 8” 186 1
Farroll Avenue/
Sandalwood Ave
South Halcyon Road
to Alder Street 6” 526 17
Sandalwood Ave/
Cameron Court
South Halcyon Road
to Alder Street 6” 634 14
The proposed contract time is 45 working days. Should successful bids be received and a construction contract awarded, work is expected to be performed from July through September 2022, depending on material availability. Project specifications are available for review at the Public Works Department.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Determine that the Project is categorically exempt from CEQA under Guidelines Section 15301(b), approve the construction specifications with the Bid Add Alternate, and direct staff to bid the project with the Bid Add Alternate;

2. Determine that the Project is categorically exempt from CEQA under Guidelines Section 15301(b), approve the construction specifications without the Bid Add Alternate, and direct staff to bid the project without the Bid Add Alternate;

Item 8.h.

City Council
Consideration of Approval of Construction Specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, & Woodland Back Yards Sewer Lining Project and Associated California Environmental Quality Act Exemption, PW 2021-10
May 10, 2022

3. Do not approve the construction specifications and direct staff to evaluate alternative locations, and return to City Council for approval in the future; or

4. Provide other direction to staff.

ADVANTAGES:

The CIPP technology allows rehabilitation of sewer mains in place without having the need for more costly excavation and disruption. Moving forward with the Project will allow for the expenditure of American Rescue Plan Act (ARPA) funds within the required timeline.

DISADVANTAGES:

There will be intermittent sewer service disruption for customers during the Project. These will be minimized as much as possible and the Project specifications require the contractor to notify affected residents in advance.

ENVIRONMENTAL REVIEW:

The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301(b) for the repair and maintenance of existing facilities of publicly-owned utilities used to provide sewerage.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachment:

1. Notice of Exemption

ATTACHMENT 1

Item 8.i.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director SUBJECT: Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23
DATE: May 10, 2022
SUMMARY OF ACTION:

Approval of the Engineer’s Reports and adoption of the associated Resolutions declaring the City’s intention to levy and collect assessment fees for maintenance and landscaping for the Parkside Village and Grace Lane Assessment Districts and the Lighting District within Tract 1769. No changes to the assessment fee amounts are proposed at this time nor are any new improvements or substantial changes in existing improvements proposed for Fiscal Year 2022-23.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The City created three assessment districts to provide landscaping and other specified maintenance. The assessments are placed on the affected property owner’s tax roll each year. The total amount of revenue to be received from the assessment districts in Fiscal Year 2022-23 is approximately $56,298.

RECOMMENDATION:
1) Approve the Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2022-2023; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2022-2023; and 3) Set a public hearing for June 14, 2022 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments.

Item 8.i.

City Council
Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23
May 10, 2022

BACKGROUND:

Parkview Landscaping and Lighting Assessment District No.1 Tr. 1769 On June 9, 1992, Landscaping and Lighting Assessment District No. 1 was created to provide landscaping and lighting improvements and maintenance for Tract 1769. The total assessment was $100 per parcel located within Tract 1769 (a total of $3,000).

Improvements in Landscaping and Lighting Assessment District No. 1 include but are not limited to landscaping and ornamental vegetation in the public rights of way.

Current status:
 Assessment income remains at $3,000 annually.
 Potential Annual Expenditures (work improvements), if done annually, would exceed the annual fund balance by approximately $300.
 Expenditures/Work Improvements are completed as funding accumulates to a point where costs can be covered. If no services are needed and/or the annual engineering report is less in scope, these fees are not expended and can be carried over to the next fiscal year fund balance.
 The work improvements to be financed and maintained through this particular assessment district are related to landscape maintenance only. These services do not cover public safety work such as fire and fuel management as required in other districts.

Parkside Village Assessment District
On November 8, 2005, at the request of Parkside Village LLC, the sole owner and developer of the Parkside Village Subdivision (Tract 2310), the City Council approved the formation of the Parkside Village Assessment District. The improvements (maintenance and servicing) in the Parkside Village Assessment District include, but are not limited to:
 Areas bordering Farroll Road, Bakeman Lane entrances, behind and along Bakeman Lots 10, 11, 12 and 13 of Phase 1;
 Mini park pedestrian pathway easement and drainage basin;  Fencing, gates and walls bordering Farroll Road, Bakeman Lane entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park and drainage basin;  Pathway easement, lighting and all improvements between lots 1, 2, and 3 between Dixson Street and the mini park, the mini park and all improvements to include walkways, play area, benches and basketball court on Lot 24; and  Drainage retention basin, and all improvement including the water separator on Lot 25 and French drains along the East boundary of Tract 2310-2.

Current status:
 Assessment income remains at $43,966 annually.

Item 8.i.

City Council
Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23
May 10, 2022

 Potential Annual Expenditures (work improvements) average $30,000 to $35,000 annually and do not exceed the annual income.
 Expenditures/Work Improvements are completed as needed and through a licensed landscape contractor.
 The work improvements to be financed and maintained through this particular assessment district are landscaping and irrigation of common areas, maintenance of fencing and block walls, maintenance of a detention basin and drainage facilities, and partial park maintenance. The expanded infrastructure (detention basin, surrounding metal fencing and small park) require a larger fund balance in anticipation of eventual replacement of these facilities. Assessment income not spent on annual maintenance is accrued to cover these replacement costs in the future.

Grace Lane Assessment District
On November 28, 2006, at the request of Vista Robles LLC, the sole owner of the Grace Lane Subdivision (Tract 2236) at that time, the City Council approved the formation of the Grace Lane Assessment District. The annual assessments are $460 or $608 per parcel for a total annual assessment of $9,332. Maintenance and servicing of the improvements in the District include but are not limited to: 1) a pedestrian trail across the open space property (Lot B) including, but not limited to, the existing informal hiking trail currently passing through Lot B, signage, and fencing; 2) common areas and facilities, including but not limited to the open space parcels and drainage facilities; 3) open space maintenance in accordance with fuel modification specifications; and 4) the common drive area (not within the parcel boundaries) and associated improvement for Lots 16 through

19. Current status:
 Assessment income remains at $9,332 annually.
 Potential Annual Expenditures (work improvements) average $10,000 and are beginning to exceed the annual income.
 Contractual services costs through the California Conservation Corps (CCC) are steadily increasing but have also kept the overall maintenance costs lower due to the routinely lower costs of labor versus a private contractor.  Expenditures/Work Improvements are completed as needed and through a 3-year service contract with the CCC.
 The work improvements to be financed and maintained through this particular assessment district are fuel modification in common areas and the adjacent large open space area; maintenance of drainage easement area and storm drain facilities; public trail maintenance; and a seal coat approximately every 5 years and a 2” A.C. overlay approximately every 20 years to the common driveway area to lots 16-19.

Item 8.i.

City Council
Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23
May 10, 2022

 A seal coat application was anticipated last year, however, after a field evaluation, it was determined that the seal coat application could be delayed. A recent evaluation confirmed the need for a new seal coat this fiscal year to the common area of the driveway that accesses lots 16-19. This common driveway is located directly across the street from Grace Bible Church.

At the April 26, 2022 City Council meeting, the Council adopted Resolution Nos. 5177, 5178, and 5179 ordering the preparation and filing of annual engineer’s reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract No. 1769. Subsequently, draft Engineers’ Reports were prepared by a consultant under contract with the City, which are on file with the City Clerk and have been provided to the City Council.

ANALYSIS OF ISSUES:

The California Streets and Highways Code Sections 22500 et seq., (California Landscape and Lighting Act of 1972) (Act), contains the process by which local governmental agencies form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas. The Act requires the City to complete the following process each fiscal year in order to levy and collect assessments:
 Adopt a Resolution describing any proposed new improvements or any substantial changes in existing improvements and ordering preparation and filing of an engineer’s report.

The City Council adopted Resolution Nos. 5177, 5178, and 5179 on April 26, 2022, ordering the preparation of engineer’s reports for the three Assessment Districts. No new improvements or substantial changes in existing improvements are proposed for Fiscal Year 2022-23.
 Approve the Engineer’s Report and adopt a Resolution of Intention declaring the City Council’s intention to levy and collect assessments under the subject assessment districts for the upcoming fiscal year. The Resolution also states whether the assessment is proposed to change from the previous year and sets a date, hour and place for a public hearing.

Attached are draft proposed resolutions accomplishing this task. No changes to the assessments are proposed.
 Conduct the public hearing affording all interested parties the opportunity to hear and be heard.

Item 8.i.

City Council
Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23
May 10, 2022

To be scheduled for June 14, 2022.
 Adopt a Resolution confirming the assessment, which constitutes the levy of the assessments for the 2022-23 fiscal year.

To be scheduled for June 14, 2022.

Upon fulfillment of these requirements, the City must submit the assessments to the County of San Luis Obispo for inclusion on the Fiscal Year 2022-23 property tax roll.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. 1) Approve the Engineer's Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2022-2023; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2022-2023; and 3) Set a public hearing for June 14, 2022 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments; or

2. Request changes or clarification to the Engineers’ Reports and/or Resolutions and approve as modified; or

3. Provide staff other direction.

ADVANTAGES:

Adoption of the Resolutions will be in compliance with the Act and allow the City to move forward with the process to levy assessments.

DISADVANTAGES:

No disadvantages for the proposed actions have been identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Item 8.i.

City Council
Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments for the Parkside and Grace Lane Assessment Districts, and Landscaping and Lighting District No. 1, Within Tract 1769, for FY 2022-23
May 10, 2022

Attachments:

1. Proposed Resolution – Parkside Village Assessment District

2. Proposed Resolution – Grace Lane Assessment District

3. Proposed Resolution - Landscaping and Lighting District No. 1, Tract 1769

4. Engineer’s Report – Parkside Village Assessment District

5. Engineer’s Report – Grace Lane Assessment District

6. Engineer’s Report – Landscaping and Lighting District No. 1, Tract 1769

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING ITS INTENTION TO LEVY

AND COLLECT ANNUAL ASSESSMENTS RELATED TO

THE PARKSIDE VILLAGE ASSESSMENT DISTRICT FOR
FISCAL YEAR 2022-2023
WHEREAS, on November 8, 2005, the City Council of the City of Arroyo Grande adopted Resolution No. 3888 ordering the formation of the Parkside Village Assessment District under Part 2 of Division 15 of the California Streets and Highways Code 22500-22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and
WHEREAS, the said improvements in the Parkside Village Assessment District include but are not limited to : Landscaping bordering Farroll Road, Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13 of Phase 1, mini park pedestrian pathway easement and drainage basin; fencing, gates and walls bordering Farroll Road, Bakeman Road Entrances, behind and along Bakeman Lots 10, 11, 12 and 13, park and drainage basin; the pathway easement, lighting and all improvements between lots 1, 2, and 3 between Dixson Street and the mini park, the mini park and all improvements to include walkways, play area, benches and basketball court on Lot 24; the drainage retention basin and all improvement including the water separator on Lot 25 and French drain)s) along the East boundary of Tract 2310-2; and
WHEREAS, the City Council, at its meeting of April 26, 2022, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for the Parkside Village Assessment District.

WHEREAS, the City Council desires to levy and collect the annual assessments against lots and parcels of land within the District to pay the costs and expenses related to the aforementioned improvements described in this Resolution; and WHEREAS, an Engineer’s Report entitled Parkside Village Assessment District Fiscal Year 2022-23, (“Engineer’s Report”) has been prepared and filed with the City Clerk and approved by the City Council, which provides a detailed description of the improvements, the proposed operation and maintenance costs, and the boundaries of the proposed assessments upon assessable lots and parcels of land.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows:

1. The foregoing recitals are true and correct and are incorporated herein.

RESOLUTION NO.

PAGE 2

2. That the City Council hereby declares that it is its intention to seek the annual levy of assessments for the District pursuant to Streets and Highways Code Chapter 3, Section 22624 et seq., over and including the land within the District boundary, and to levy and collect assessments on all such land to pay the costs of the maintenance and servicing of the landscaping improvements and all appurtenant facilities and operations related thereto for Fiscal Year 2022-2023 within the boundaries of the Parkside Village Assessment District described herein and in more detail within the Engineer’s Report.

3. The improvements to be maintained are specified in the Engineer’s Report, no substantial changes are proposed to be made to the existing improvements and the assessment is not proposed to increase from the prior year.

4. That the City Council hereby declares its intention to conduct a public hearing concerning the District and the levy of assessments for the improvements related thereto in accordance with Chapter 3, Section 22626 of the Act.

5. That notice is hereby given that a public hearing on these matters will be held by the City Council on Tuesday, June 14, 2022 at 6:00 p.m. or as soon thereafter as feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande, California, 93420 or via teleconference as follows: Zoom Meeting:
https://us02web.zoom.us/j/83255848846; or by Telephone: 1-669-900-6833; 1- 346-248-7799.

6. That the City Clerk shall cause notice to be given of the time and place of the public hearing by causing the publishing of this Resolution once in the local paper not less than ten (10) days before the date of the hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

On motion of , seconded by , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 10th day of May, 2022.

RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

ATTACHMENT 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING ITS INTENTION TO LEVY

AND COLLECT ANNUAL ASSESSMENTS RELATED TO

THE GRACE LANE ASSESSMENT DISTRICT FOR FISCAL
YEAR 2022-2023
WHEREAS, on November 28, 2006, the City Council of the City of Arroyo Grande adopted Resolution No. 3976 ordering the formation of the Grace Lane Assessment District (District) under Part 2 of Division 15 of the California Streets and Highways Code sections 22500-22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and WHEREAS, the said improvements in the District include but are not limited to: 1) a pedestrian trail across the open space property (Lot B) including, but not limited to, the existing informal hiking trail currently passing through Lot B, signage, fencing; 2) common areas and facilities, including but not limited to the open space parcels and drainage facilities; 3) open space and maintenance thereof in accordance with fuel modification specifications as described in Mitigation Measure No. 15 in Resolution No. 3732 of the City Council of the City of Arroyo Grande; and 4) a private drive and associated improvement for Lots 16 through 19; and
WHEREAS, the City Council, at its meeting of April 26, 2022, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for the Grace Lane Assessment District; and
WHEREAS, the City Council desires to levy and collect the annual assessments against lots and parcels of land within the District to pay the costs and expenses related to the aforementioned improvements described in this Resolution; and WHEREAS, an Engineer’s Report entitled Grace Lane Assessment District Fiscal Year 2022-23, (“Engineer’s Report”) has been prepared and filed with the City Clerk and approved by the City Council, which provides a detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the assessment District, and the proposed assessments upon assessable lots and parcels of land within the District.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows:

1. The foregoing recitals are true and correct and are incorporated herein.

RESOLUTION NO.

PAGE 2

2. That the City Council hereby declares that it is its intention to seek the annual levy of assessments for the District pursuant to Streets and Highways Code section 22624 et seq., over and including the land within the District boundary, and to levy and collect assessments on all such land to pay the costs of the maintenance and servicing of the landscaping improvements and all appurtenant facilities and operations related thereto for Fiscal Year 2022-2023 within the boundaries of the Grace Lane Assessment District described herein and in more detail within the Engineer’s Report.

3. That the improvements to be maintained are specified in the Engineer’s Report, no substantial changes are proposed to be made to the existing improvements and the assessment is not proposed to increase from the prior year.

4. That the City Council hereby declares its intention to conduct a public hearing concerning the District and the levy of proposed assessments for the improvements related thereto in accordance with Streets and Highways Code section 22628 et seq.

5. That notice is hereby given that a public hearing on these matters will be held by the City Council on Tuesday, June 14, 2022 at 6:00 p.m. or as soon thereafter as feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande, California, 93420 or via teleconference as follows: Zoom Meeting:
https://us02web.zoom.us/j/83255848846; or by Telephone: 1-669-900-6833; 1- 346-248-7799.

6. That the City Clerk shall cause notice to be given of the time and place of the public hearing by causing the publishing of this Resolution once in the local paper not less than ten (10) days before the date of the hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

On motion of , seconded by , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 10th day of May, 2022.

RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

ATTACHMENT 3
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING ITS INTENTION TO LEVY

AND COLLECT ANNUAL ASSESSMENTS RELATED TO

THE ARROYO GRANDE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769,
FOR FISCAL YEAR 2022-2023
WHEREAS, on May 12, 1992, the City Council of the City of Arroyo Grande adopted Resolution No. 2932 ordering the formation of Arroyo Grande Landscaping and Lighting Assessment District No. 1 (“District”), within Tract 1769, under Part 2 of Division 15 of the California Streets and Highways Code sections 22500-22679 (Landscape and Lighting Act of 1972), which allows local governmental agencies to form assessment districts for the purpose of financing the costs and expenses of landscaping and lighting public areas; and
WHEREAS, improvements in the Landscaping and Lighting Assessment District No. 1 include but are not limited to: landscaping and ornamental vegetation in the public rights of way; and
WHEREAS, the City Council, at its meeting of April 26, 2022, received a report from the Public Works Director advising the City Council that no new improvements or substantial changes in existing improvements are proposed for Landscaping and Lighting Assessment District No. 1, within Tract 1769.

WHEREAS, the City Council desires to levy and collect the annual assessments against lots and parcels of land within the District to pay the costs and expenses related to the aforementioned improvements described in this Resolution; and WHEREAS, an Engineer’s Report entitled Landscaping District No.1 Tract 1769 Fiscal Year 2022-23, (“Engineer’s Report”) has been prepared and filed with the City Clerk and approved by the City Council, which provides a detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the assessment District, and the proposed assessments upon assessable lots and parcels of land within the District.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, as follows:

1. The foregoing recitals are true and correct and are incorporated herein.

2. That the City Council hereby declares that it is its intention to seek the annual levy of assessments for the District pursuant to Streets and Highways Code section 22624 et seq., over and including the land within the District boundary, and to levy

RESOLUTION NO.

PAGE 2
and collect assessments on all such land to pay the costs of the maintenance and servicing of the landscaping improvements and all appurtenant facilities and operations related thereto for Fiscal Year 2022-2023 within the boundaries of the Landscaping and Lighting Assessment District No. 1, within Tract 1769 described herein and in more detail within the Engineer’s Report.

3. The improvements to be maintained are specified in the Engineer’s Report, no substantial changes are proposed to be made to the existing improvements and the assessment is not proposed to increase from the prior year.

4. That the City Council hereby declares its intention to conduct a public hearing concerning the District and the levy of proposed assessments for the improvements related thereto in accordance with Streets and Highways Code section 22628 et seq.

5. That notice is hereby given that a public hearing on these matters will be held by the City Council on Tuesday, June 14, 2022 at 6:00 p.m. or as soon thereafter as feasible at the City Council Chambers, 215 E. Branch Street, Arroyo Grande, California, 93420 or via teleconference as follows: Zoom Meeting:
https://us02web.zoom.us/j/83255848846; or by Telephone: 1-669-900-6833; 1- 346-248-7799.

6. That the City Clerk shall cause notice to be given of the time and place of the public hearing by causing the publishing of this Resolution once in the local paper not less than ten (10) days before the date of the hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

On motion of , seconded by , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 10th day of May, 2022.

RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Final Engineer’s Report
for
Parkside Village Assessment District
Fiscal Year 2022-23
City of Arroyo Grande
State of California
Prepared for:

City of Arroyo Grande
Prepared by:

Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401
April 29, 2022
ATTACHMENT 4

Parkside Village Assessment District
Fiscal Year 2022-23
Table of Contents
CERTIFICATES.............................................................................................................................................1-1 INTRODUCTION ENGINEER’S REPORT ........................................................................................................2-1 ENGINEER’S REPORT ..................................................................................................................................3-1 PART A: PLANS AND SPECIFICATIONS ........................................................................................................4-1 PART B: ESTIMATE OF COST .......................................................................................................................5-1 PART C: ASSESSMENT DISTRICT DIAGRAM.................................................................................................6-1 PART D: METHOD OF APPORTIONMENT OF ASSESSMENT .........................................................................7-1 PART E: ASSESSMENT ROLL........................................................................................................................8-1

Parkside Village Assessment District
Fiscal Year 2022-23
1-1

CERTIFICATES

CITY OF ARROYO GRANDE

PARKSIDE VILLAGE ASSESSMENT DISTRICT
FISCAL YEAR 2022-23
The undersigned, acting on behalf of Wallace Group, respectfully submits the attached Engineer’s Report as directed by the City of Arroyo Grande pursuant to the provisions of Article XIIID, Section 4 of the California Constitution and the Landscaping and Lighting Act of 1972, Sections 22500 seq. of the California Streets and Highway Code. The Undersigned certifies that he/she is a Professional Engineer registered in the State of California.

Engineer of Work:__________________________ Dated:___4/29/22____________ Kari Wagner, P.E.

Principal
Wallace Group
CA# 66026
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed by me on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

Parkside Village Assessment District
Fiscal Year 2022-23
1-2
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Arroyo Grande, San Luis Obispo County, California on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with the County Auditor of the County of San Luis Obispo, on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

Parkside Village Assessment District
Fiscal Year 2022-23
2-1
INTRODUCTION ENGINEER’S REPORT

CITY OF ARROYO GRANDE

PARKSIDE VILLAGE ASSESSMENT DISTRICT
FISCAL YEAR 2022-23
To ensure a flow of funds for the construction, operation, maintenance and servicing of specified improvements within the boundary of the subdivision known as Parkside (Tract Maps 2310-1 and 2310-2); the City Council will approve the City of Arroyo Grande’s Parkside Village Assessment District (“The District”) this fiscal year. As required by the Landscaping and Lighting Act of 1972 (“The Act”), this Engineer’s Report describes the improvements to be constructed, operated, maintained and serviced by the District for Fiscal Year 2022-23, provides an estimated budget for the District and lists the proposed assessments to be levied upon each assessable lot within the District. The boundaries of the District are shown on the Assessment Diagram and incorporated into this report as Part “C”.

The cost of operation, maintenance and servicing of the improvements to be funded by the District will be apportioned to each lot within the District in proportion to the special benefit it receives. The method of assessment may be amended from time to time by the City Council, in order to apportion the costs in relation to the benefits being received. However, if the assessments are increased from the prior year, they will be subject to the noticing and balloting procedures referenced in Proposition 218.

Payment of the assessment for each lot will be made in the same manner and at the same time as payments are made for property taxes. All funds collected through the assessment must be placed in a special fund and can only be used for the purposes stated within this report.

The City Council will hold a meeting on May 10, 2022 to provide an opportunity for any interested person to be heard. At the conclusion of the meeting, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified. Following the adoption of this resolution and recordation of the District’s Tract Maps, the Final Assessor’s Roll will be prepared and filed with the San Luis Obispo County Auditor’s office to be included on the Fiscal Year 2022-23 tax roll.

Parkside Village Assessment District
Fiscal Year 2022-23
3-1
ENGINEER’S REPORT
ENGINEER’S REPORT PREPARED PURSUANT TO THE PROVISIONS OF LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF

THE CALIFORNIA STREETS AND HIGHWAY CODE

CITY OF ARROYO GRANDE

PARKSIDE VILLAGE ASSESSMENT DISTRICT
FISCAL YEAR 2022-23
Pursuant to the Landscaping & Lighting Act of 1972 of the Streets and Highways Code of the State of California, commencing with Section 22500, this Engineer’s Report submitted to the City Clerk of the City of Arroyo Grande in connection with the proceedings of the City Council to consider the continuation of the Parkside Village Assessment District, Kari Wagner, PE, duly-authorized representative of Wallace Group, consultant to the City, submits this Engineer’s Report consisting of the following parts:

PART A: PLANS AND SPECIFICATIONS
This part describes the improvements of the District. Preliminary design documents for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Engineer of the City of Arroyo Grande, and are incorporated herein by reference. Plans are incorporated into the assessment diagram, listed as Exhibit “C”, as allowed under Section 22568 of the Act. Exhibit “C” displays the District as consisting of 2 zones:
one (1) and two (2). The Plans and Specifications remain consistent with the approved Parkside Village Assessment District, as approved on December 19th, 2005.

PART B: ESTIMATE OF COST
This part contains an estimate of the cost of the proposal improvements for fiscal year 2022-23, including incidental costs and expenses in connection therewith, as set forth on the lists thereof, attached hereto.

PART C: ASSESSMENT DISTRICT DIAGRAM
This part incorporates, by reference, a Diagram of the District showing the exterior boundaries of the District, the boundaries of any zones within the District, and the lines and dimensions of each lot or parcel of land within the District. This Diagram had been prepared for the approved Engineer’s Report approved December 19th, 2005. The lines and dimensions of each lot within the District are those lines and dimensions to be shown on the maps of the San Luis Obispo County Assessor following the recordation of Tract Maps 2310-1 and 2310-2.

PART D: METHOD OF APPORTIONMENT OF ASSESSMENT
This part describes the method of apportionment based upon the parcel classification of land within the District, and in proportion to the estimated benefits to be received.

Parkside Village Assessment District
Fiscal Year 2022-23
3-2
PART E: ASSESSMENT ROLL
This part contains a description of each lot of property proposed to be subject to the assessment, including the amount of the assessment on each lot for Fiscal Year 2022-23.

Parkside Village Assessment District
Fiscal Year 2022-23
4-1
PART A: PLANS AND SPECIFICATIONS
The Plans and Specifications are per the original adopted Engineer’s Report, dated December 19th, 2005. No Changes in services are being made at this time.

DESCRIPTION OF IMPROVEMENTS
The following improvements are proposed to be operated, maintained, and serviced in the Parkside Village Assessment District for Fiscal Year 2022-23.

Landscaping and Block Walls along Farroll Avenue and Bakeman North, a Park, a Detention Basin and Water Separator, a Sidewalk and Path to Parks, Fencing, and a French Drain.

Services include but are not limited to: personnel; contractual services; grading; clearing; removal of debris; installation or reconstruction of said improvements at the end of their expected lifespan; and any other items necessary for the maintenance or servicing of the facilities.

Maintenance means the furnishing of services and materials for the ordinary and usual operations, maintenance and servicing of the landscaping, park or appurtenant facilities; providing for the live, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste.

Parkside Village Assessment District
Fiscal Year 2022-23
5-1
PART B: ESTIMATE OF COST
The 1972 Act provides that the total cost of installation, construction, operation, maintenance and servicing, of landscaping and appurtenant facilities can be recovered by the District. Incidental expenses, including administration of the District, engineering fees, legal fees, printing, posting, and mailing of notices, and all other costs associated with the annual collection process can also be included. Annual levy reports will be prepared to update the District budget and assessments. Annual cost indexing of the maximum authorized assessments will be tied to the regions Consumer Price Index (CPI).

The proposed operation, maintenance and servicing costs for Fiscal Year 2022-23 are summarized below.

As Preliminarily
Approved
As Confirmed and
Recorded
Approximate Fund Balance (7/1/22)
1 $458,600
2022-23 Assessment Income2 $43,966
Less Estimated Expenditures3($36,100)
Estimated Fund Balance (6/30/23) $466,466
1 The estimated balance as of July 1, 2022 for Parkside Village Assessment District provided by City of Arroyo Grande.
2 A CPI Adjustment was not made for 2022/23 fiscal year. 3 Expenditures include $30,000 for services and supplies and $6,100 for administration.

See original Engineer’s Report Exhibit “A” for details on costs of improvements.

The 1972 Act requires that a special fund be set up for revenues and expenditures of the District. Funds raised by the assessments shall be used for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next Fiscal Year unless the funds are being accumulated for future capital improvements and operating reserves.

Parkside Village Assessment District
Fiscal Year 2022-23
6-1
PART C: ASSESSMENT DISTRICT DIAGRAM
Properties located within the proposed City of Arroyo Grande Parkside Village Assessment District are within the subdivision known as Parkside (Tract Maps 2310-1 and 2310-2).

The lines and dimensions of each lot within the District are those lines and dimensions shown on the Tract Maps approved by the City of Arroyo Grande Department of Public Works for the year when the original Engineer’s Report was prepared. The Assessment District Diagram for the District is included in this report as Exhibit “C” and is the same Assessment Diagram as the Assessment Diagram approved in the original Engineer’s Report.

Parkside Village Assessment District
Fiscal Year 2022-23
6-2
Insert Assessment Diagram Exhibit “C”

Parkside Village Assessment District
Fiscal Year 2022-23
7-1
PART D: METHOD OF APPORTIONMENT OF

ASSESSMENT
For details on Method of Apportionment, please refer to the original adopted Engineer’s Report, dated December 19, 2005. No changes to the Benefit Zone Classification Assessment Methodology and Benefit determination have been made.

Parkside Village Assessment District
Fiscal Year 2022-23
8-1
PART E: ASSESSMENT ROLL
FY 2022-23
Assessment Amount
as Preliminarily
Approved
Assessment Amount
as Confirmed and
Recorded
Zone 1 - APN Lot #
077255002 Lot 1 $446.00
077255003 Lot 2 $446.00
077255004 Lot 3 $446.00
077255005 Lot 4 $446.00
077255006 Lot 5 $446.00
077255007 Lot 6 $446.00
077255008 Lot 7 $446.00
077255009 Lot 8 $446.00
077255010 Lot 9 $446.00
077255011 Lot 10 $446.00
077255012 Lot 11 $446.00
077255013 Lot 12 $446.00
077255014 Lot 13 $446.00
Total: $5,798.00
Zone 2 - APN Lot #
077255015 Lot 14 $734.00
077255016 Lot 15 $734.00
077255017 Lot 16 $734.00
077255018 Lot 17 $734.00
077255019 Lot 18 $734.00
077255020 Lot 19 $734.00
077255021 Lot 20 $734.00
077255022 Lot 21 $734.00
077255023 Lot 22 $734.00
077255024 Lot 23 $734.00
077255027 Lot 26 $734.00
077255028 Lot 27 $734.00
077255029 Lot 28 $734.00
077255030 Lot 29 $734.00
077255031 Lot 30 $734.00
077255032 Lot 31 $734.00
077255033 Lot 32 $734.00

Parkside Village Assessment District
Fiscal Year 2022-23
8-2
077255034 Lot 33 $734.00
077255035 Lot 34 $734.00
077255036 Lot 35 $734.00
077255037 Lot 36 $734.00
077255038 Lot 37 $734.00
077255039 Lot 38 $734.00
077255040 Lot 39 $734.00
077255041 Lot 40 $734.00
077255042 Lot 41 $734.00
077255043 Lot 42 $734.00
077255044 Lot 43 $734.00
077255045 Lot 44 $734.00
077255046 Lot 45 $734.00
077255047 Lot 46 $734.00
077255048 Lot 47 $734.00
077255049 Lot 48 $734.00
077255050 Lot 49 $734.00
077255051 Lot 50 $734.00
077255052 Lot 51 $734.00
077255053 Lot 52 $734.00
077255054 Lot 53 $734.00
077255055 Lot 54 $734.00
077255056 Lot 55 $734.00
077255057 Lot 56 $734.00
077255058 Lot 57 $734.00
077255059 Lot 58 $734.00
077255060 Lot 59 $734.00
077255061 Lot 60 $734.00
077255062 Lot 61 $734.00
077255063 Lot 62 $734.00
077255064 Lot 63 $734.00
077255065 Lot 64 $734.00
077255066 Lot 65 $734.00
077255067 Lot 66 $734.00
077255068 Lot 67 $734.00
Total: $38,168.00
Grand Total $43,966.00

Final Engineer’s Report
for
Grace Lane
Assessment District
Fiscal Year 2022-23
Prepared for:

City of Arroyo Grande
Prepared by:

Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401
April 29, 2022
ATTACHMENT 5

Grace Lane Assessment District
Fiscal Year 2022-23
Table of Contents
CERTIFICATES.............................................................................................................................................1-1 INTRODUCTION ENGINEER’S REPORT ........................................................................................................2-1 ENGINEER’S REPORT ..................................................................................................................................3-1 PART A: PLANS AND SPECIFICATIONS ........................................................................................................4-1 PART B: ESTIMATE OF COST .......................................................................................................................5-1 PART C: ASSESSMENT DISTRICT DIAGRAM.................................................................................................6-1 PART D: METHOD OF APPORTIONMENT OF ASSESSMENT .........................................................................7-1 PART E: ASSESSMENT ROLL........................................................................................................................8-1 EXHIBIT “C”................................................................................................................................................9-1 EXHIBIT “D” .............................................................................................................................................10-1 EXHIBIT “E” ..............................................................................................................................................11-1 EXHIBIT “F” ..............................................................................................................................................12-1 EXHIBIT “G” .............................................................................................................................................13-1

Grace Lane Assessment District
Fiscal Year 2022-23
1-1

CERTIFICATES

CITY OF ARROYO GRANDE
Grace Lane Assessment District
FISCAL YEAR 2022-23
The undersigned, acting on behalf of Wallace Group, respectfully submits the attached Engineer’s Report as directed by the City of Arroyo Grande pursuant to the provisions of Article XIIID, Section 4 of the California Constitution and the Landscaping and Lighting Act of 1972, Sections 22500 seq. of the California Streets and Highway Code. The Undersigned certifies that he/she is a Professional Engineer registered in the State of California.

Engineer of Work:__________________________ Dated:___4/29/22____________ Kari Wagner, P.E.

Principal
Wallace Group
CA# 66026
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed by me on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

Grace Lane Assessment District
Fiscal Year 2022-23
1-2
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Arroyo Grande, San Luis Obispo County, California on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with the County Auditor of the County of San Luis Obispo, on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

Grace Lane Assessment District
Fiscal Year 2022-23
2-1
INTRODUCTION ENGINEER’S REPORT

CITY OF ARROYO GRANDE

GRACE LANE ASSESSMENT DISTRICT
FISCAL YEAR 2022-23
To ensure a flow of funds for the construction, operation, maintenance and servicing of specified improvements within the boundary of the subdivision known as Tract 2236 in the City of Arroyo Grande; the City Council approves the City of Arroyo Grande’s Grace Lane Assessment District (“The District”) this fiscal year. As required by the Landscaping and Lighting Act of 1972 (“The Act”), this Engineer’s Report describes the improvements to be constructed, operated, maintained, and serviced by the District for Fiscal Year 2022-23, provides a most probable estimated budget for the District, and lists the proposed assessments to be levied upon each assessable lot within the District. The boundaries of the District are reflective of Tract 2236, shown on the Assessment Diagram and incorporated into this report as Part “C”.

The cost of operation, maintenance, and servicing of the improvements to be funded by the District will be apportioned to each lot within the District in proportion to the special benefit it receives. The method of assessment may be amended from time to time by the City Council, in order to apportion the costs in relation to the benefits being received. However, if the assessments are increased from the prior year, they will be subject to the noticing and balloting procedures referenced in Proposition 218.

Payment of the assessment for each lot will be made in the same manner and at the same time as payments are made for property taxes. All funds collected through the assessment must be placed in a special fund and can only be used for the purpose stated within this report.

The City will hold a Public Hearing on May 10, 2022 to provide an opportunity for any interested person to be heard. At the conclusion of the Public Hearing, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified. Following the adoption of this resolution and recordation of the District’s Tract Maps, the final Assessor’s roll will be prepared and filed with the San Luis Obispo County Auditor’s Office to be included on the Fiscal Year 2022-23 tax roll.

Grace Lane Assessment District
Fiscal Year 2022-23
3-1
ENGINEER’S REPORT
ENGINEER’S REPORT PREPARED PURSUANT TO THE PROVISIONS OF LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA

STREETS AND HIGHWAY CODE

CITY OF ARROYO GRANDE

GRACE LANE ASSESSMENT DISTRICT
FISCAL YEAR 2022-23
Pursuant to the Landscaping & Lighting Act of 1972 of the Streets and Highways Code of the State of California, commencing with Section 22500, this Engineer’s Report submitted to the City Clerk of the City of Arroyo Grande in connection with the proceedings of the City Council to consider the establishment of the Grace Lane Assessment District, Kari Wagner, PE, duly-authorized representative of Wallace Group, consultant to the City, submits this Engineer’s Report consisting of the following parts:

PART A: PLANS AND SPECIFICATIONS
This part describes the improvements of the District. Preliminary design documents for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Engineer of the City of Arroyo Grande, and are incorporated herein by reference. Plans are incorporated into the assessment diagram, listed as Exhibit “C”, Exhibit “D”, Exhibit “E”, Exhibit “F”, and Exhibit “G”, as allowed under section 22568 of the Act. Exhibit “C” shows the public trail to be maintained, Exhibit “D” explains The City of Arroyo Grande’s fuel modification specifications by zone and Exhibit “E” shows fuel modification Zones 1, 2, and 3 in Tract 2236. Exhibit “F” shows the storm drain maintenance and Exhibit “G” shows the slope maintenance and road maintenance for Tract 2236.

All Exhibits are reflective of the Exhibits approved in the original Engineer’s Report dated November 28, 2006.

PART B: ESTIMATE OF COST
This part contains an estimate of the cost of the proposal improvements for fiscal year 2022-23, including incidental costs and expenses in connection therewith, as set forth on the lists thereof, attached hereto.

PART C: ASSESSMENT DISTRICT DIAGRAM
This part incorporates, by reference, a Diagram of the District showing the exterior boundaries of the District, the boundaries of any zones within the District, and the lines and dimensions of each lot or parcel of land within the District (see Exhibits “C” “E” “F” and “G”). These Diagrams have been prepared for the approved Engineer’s Report approved November 28, 2006. The lines and dimensions of each lot within the District are those lines and dimensions to be shown on the maps of the San Luis Obispo County Assessor following the recordation of Tract Maps 2236.

Grace Lane Assessment District
Fiscal Year 2022-23
3-2
PART D: METHOD OF APPORTIONMENT OF ASSESSMENT
This part describes the method of apportionment based upon the parcel classification of land within the District, and in proportion to the estimated benefits to be received.

PART E: ASSESSMENT ROLL
This part contains a description of each lot of property proposed to be subject to the assessment, including the amount of the assessment on each lot for Fiscal Year 2022-23.

Grace Lane Assessment District
Fiscal Year 2022-23
4-1
PART A: PLANS AND SPECIFICATIONS
The Plans and Specifications are per the original adopted Engineer’s Report, dated November 28th, 2006. No changes in services are being made at this time.

Description of Improvements
The following improvements are proposed to be operated, maintained, and serviced within the Grace Lane Assessment District for Fiscal Year 2022-23.

Open space weed abatement, fire fuel suppression, and public trail maintenance.

Fire fuel suppression is to be completed on a continual basis per Tract 2236 Grace Lane, City of Arroyo Grande P.U.D. Fuel Modification Specifications. (See Exhibits D and E) Drainage easements and the facilities as specified shall be maintained on an annual basis. Storm drain lines shall be “jetted” and cleaned of any debris as necessary to maintain clear and operational lines prior to the rainy season. Manholes and catch basins shall be vacuumed and/or cleaned of any debris, as deemed necessary, by the City of Arroyo Grande Superintendent of streets and drainage. (See Exhibit F) Maintenance of the slopes outside public right of way not including private lots and drainage within two areas (Area “A”, benefits lots 1-15, and Area “B”, benefits lots 16-19 (See Exhibit G)) are to be maintained by City of Arroyo Grande Streets Lead Worker.

Road maintenance for the private drive to lots 16-19, shall be seal coat/slurry seal at 5-year intervals, and 2” A.C. overlay at 20-year intervals if required, based on the City of Arroyo Grande road maintenance department recommendations. (See Exhibit G)
Services included but are not limited to: personnel; contractual services; grading; clearing; removal of debris; installation or reconstruction of said improvements at the end of their expected lifespan; and any other items necessary for the maintenance or serving of the facilities.

Maintenance means the furnishing of services and materials for the ordinary and usual operations, maintenance, and servicing of the landscaping, or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; and the removal of trimmings, rubbish, debris, and other solid waste.

Grace Lane Assessment District
Fiscal Year 2022-23
5-1
PART B: ESTIMATE OF COST
The proposed operation, maintenance and servicing costs for Fiscal Year 2022-23 are summarized below.

As Preliminarily
Approved
As Confirmed and
Recorded
Approximate Fund Balance (7/1/22) 1 $ 35,900
2022-23 Assessment Income (Fire Suppression)2 $8,740
2022-23 Assessment Income (Seal Coat)2 $592
Less Estimated Expenditures3($17,635)
Estimated Fund Balance (6/30/23) $27,597
1 The estimated balance as of July 1, 2022 for Grace Lane Assessment District provided by City of Arroyo Grande. 2 Assessment income based on 19 homes x $460 = $8,740 for Fire Suppression, 4 homes x $148 = $592 for seal coat. 3 Estimated expenditures based on existing City contracts. Standard maintenance - $13,300, Professional Services - $735, Utilities (water) - $500, Administrative - $3,100.

See original Engineer’s Report Appendix 1 and 2 for details on costs of improvements.

The 1972 Act requires that a special fund be set up for revenues and expenditures of the District. Funds raised by the assessments shall be used for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next Fiscal Year unless the funds are being accumulated for future capital improvements and operating reserves.

Grace Lane Assessment District
Fiscal Year 2022-23
6-1
PART C: ASSESSMENT DISTRICT DIAGRAM
Properties located within the proposed City of Arroyo Grande Grace Lane Assessment District are within the subdivision known as Grace Lane (Tract Map 2236).

The Lines and dimensions of each lot within the District are those lines and dimensions shown on the Tract Map approved by the City of Arroyo Grande for the year when the original Engineer’s Report was prepared.

Grace Lane Assessment District
Fiscal Year 2022-23
7-1
PART D: METHOD OF APPORTIONMENT OF

ASSESSMENT
For details on Method of Apportionment, please refer to the original adopted Engineer’s Report, dated December 19, 2005. No changes to the Benefit Zone Classification Assessment Methodology and Benefit determination have been made.

Grace Lane Assessment District
Fiscal Year 2022-23
8-1
PART E: ASSESSMENT ROLL
Lot#
Assessor Parcel
Number
(APN)
FY 2022-23
As Preliminary
Approved
As Confirmed
and Recorded
1 007019002 $460.00
2 007019003 $460.00
3 007019004 $460.00
4 007019005 $460.00
5 007019006 $460.00
6 007019007 $460.00
7 007019008 $460.00
8 007019035 $460.00
9 007019036 $460.00
10 007019037 $460.00
11 007019012 $460.00
12 007019014 $460.00
13 007019015 $460.00
14 007019016 $460.00
15 007019017 $460.00
16 007019034 $608.00
17 007019033 $608.00
18 007019025 $608.00
19 007019030 $608.00
TOTAL: $9,332.00

Grace Lane Assessment District
Fiscal Year 2022-23
9-1
EXHIBIT “C”
Assessment Diagram

Grace Lane Assessment District
Fiscal Year 2022-23
10-1
EXHIBIT “D”
Exhibit D: Fuel Modification Specifications
In accordance with Municipal Section 8.44.020 all grass, weeds, brush, and other combustibles will be maintained in a condition that will make it unlikely that it will become easily ignited or support the spread of fire. The Fire Department encourages the property owner to consider the use of livestock (goats, cattle, etc.) to ecologically maintain the fire safety of this land.

Zone 1
Grasses shall be cut down to a length of 4 inches or less yearly, or as required by the City of Arroyo Grande Fire Department. All brush and pampas grasses will also be cut down in this zone.

Zone 2
Shrubs under oaks and within 10 feet of tree canopies shall be removed. Brush in this area shall be thinned to the satisfaction of the Arroyo Grande Fire Department to allow for minimal spread of fire and to allow adequate access for firefighting suppression efforts. Grasses and brush shall be kept mowed in this zone as well.

Zone 3
To eliminate ladder fuels beneath oak trees, oak limbs to be considered for removal shall be less than 4 inches in diameter and within 4 feet of the ground. Branches must be chipped for mulch and spread on site.
• Grasses in this zone shall be kept mowed where practical. • Trees with shrubs adjacent to the canopy shall likewise have limbs 4 inches or less removed until clearance is achieved between canopy and shrubs.
• Some shrubs in this area may be indicated in the field to be thinned. • Existing fallen branches located in treated zones shall be chipped and used as mulch. • Removal of larger limbs over 4 inches in diameter which pose a hazard or are within 4 feet of vertical clearance zone must be approved by an arborist and the Director of Parks, Recreation, and Facilities.
• All pruning work done on oak trees in this zone shall be done only after the issuance of a Pruning Permit by the Director of Parks, Recreation, and Facilities.

Notes
A site walk with the owner or Homeowners Association’s Representative and the City of Arroyo Grande Fire Marshall is required prior to the commencement of any work in the defined open space areas.

All work on and around existing oak trees shall conform to the conditions of the City of Arroyo Grande Community Tree Ordinance 431 C.S. All Pruning of oak trees shall be executed per documented recommendations by a certified arborist using ISA approved pruning standards. All contractors and subcontractors shall have read the community tree ordinance and be familiar with the conditions therein.

Grace Lane Assessment District
Fiscal Year 2022-23
11-1
EXHIBIT “E”
Fuel Modification Zones

Grace Lane Assessment District
Fiscal Year 2022-23
12-1
EXHIBIT “F”
Storm Drain Maintenance Exhibit

Grace Lane Assessment District
Fiscal Year 2022-23
13-1
EXHIBIT “G”
Slope Maintenance/Road Maintenance

Final Engineer’s Report
for
Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
City of Arroyo Grande
State of California
Prepared for:

City of Arroyo Grande
Prepared by:

Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401
April 29, 2022
ATTACHMENT 6

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
Table of Contents
CERTIFICATES ........................................................................................................................................1-1 INTRODUCTION ENGINEER’S REPORT....................................................................................................2-1 PLANS AND SPECIFICATIONS .................................................................................................................3-1 ESTIMATE OF COSTS..............................................................................................................................4-1 ASSESSMENT DIAGRAM ........................................................................................................................5-1 ASSESSMENT SCHEDULE........................................................................................................................6-1

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
1-1

CERTIFICATES

CITY OF ARROYO GRANDE
Parkview, Landscape District #1
FISCAL YEAR 2022-23
The undersigned, acting on behalf of Wallace Group, respectfully submits the attached Engineer’s Report as directed by the City of Arroyo Grande pursuant to the provisions of Article XIIID, Section 4 of the California Constitution and the Landscaping and Lighting Act of 1972, Sections 22500 seq. of the California Streets and Highway Code. The undersigned certifies that he/she is a Professional Engineer registered in the State of California.

Engineer of Work:__________________________ Dated: 4/29/22 Kari Wagner, P.E.

Principal
Wallace Group
CA# 66026
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed by me on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
1-2
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Arroyo Grande, San Luis Obispo County, California on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with the County Auditor of the County of San Luis Obispo, on the _____ day of ______________ 2022.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
2-1
INTRODUCTION ENGINEER’S REPORT
REPORT
“LANDSCAPING AND LIGHTING ACT OF 1972”
Pursuant to the Landscaping & Lighting Act of 1972 of the Streets and Highways Code of the State of California, commencing with Section 22500, this Engineer’s Report submitted to the City Clerk of the City of Arroyo Grande in connection with the proceedings of the City Council to consider the establishment of the Parkview, Landscape District #1, Kari Wagner, PE, duly-authorized representative of Wallace Group, consultant to the City, submits this Engineer’s Report consisting of the following parts:

Part I: PLANS AND SPECIFICATIONS
The plans and specifications describe the general nature, location and extent of the proposed improvements, and said plans and specifications, as applicable, indicate the classes and types of improvement for each zone within the District. The Plans and Specifications remain consistent with the approved Parkview, Landscape District #1 approved on June 9th, 1992.

Part II: COST ESTIMATE
The cost estimate includes all costs relating to installing and maintaining of the improvements for the next fiscal year, including appropriate incidental expenses, as well as providing for surpluses or credits and contributions from any source as applicable.

Part III: ASSESSMENT DIAGRAM
The Assessment Diagram indicates the exterior boundaries of the District, the boundaries of any zones within the District, as well as setting forth each individual lot or parcel. Each parcel is identified by a distinctive number or letter and the lines and dimensions of each lot shall conform to those as shown on the latest County Assessor’s map.

PART IV: ASSESSMENT SCHEDULE
The Assessment Schedule sets forth the net amount to be assessed upon all parcels and lands within the District, describing each assessable lot or parcel by reference to a specific number, and assessing the net amount upon the lots in proportion to the benefits to be received by each lot or parcel as shown on the above-referenced Diagram.

The Assessment Schedule remains consistent with the approved Parkview, Landscape District #1 approved on June 9th, 1992.

All lots and parcels of land known as public property, as defined under Section 22663 of said “Landscaping and Lighting Act of 1972”: have been omitted and are exempt from any assessment under these proceedings.

This “Report” is applicable for the maintenance of improvements within the District for the fiscal year 2022-23.

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
2-2
The City Council will hold a meeting on May 10, 2022 to provide an opportunity for any interested person to be heard. At the conclusion of the meeting, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified. Following the adoption of this resolution and recordation of the District’s Tract Maps, the Final Assessor’s Roll will be prepared and filed with the San Luis Obispo County Auditor’s office to be included on the Fiscal Year 2022-23 tax roll.

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
3-1

PLANS AND SPECIFICATIONS
The Plans and Specifications are per the original adopted Engineer’s Report, dated June 9th, 1992. No Changes in services are being made at this time.

A general description of the works of improvements to be financed and maintained under these proceedings are those generally described as follows:
• The Installation and maintenance of landscaping improvements and ornamental vegetation in public rights-of-way to serve and benefit properties within the boundaries of the District as well as any subsequent annexations.
• No annexations have been made into or out of the Parkview, Landscape District #1 since the adoption on June 9th, 1992.
• See Attached Conceptual Landscape Planting Plan, prepared by Landplans for the Parkview, Landscape District #1 adopted June 9th, 1992.

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
3-2
Insert Landscape Conceptual plan

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CONCEPTUAL LANl?XAPE PLANTIN<=i PLAN
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• , LANDSCAPE ARCHITECTUA.E
·' LANO/SITE PLANNING ·
· 75 Higuera· Street, Suile 206 · 'San Luis Obispo, C<ililorma 93-lOt (805) 544·4546. (005) 92~·6677
• FAX (805) 544-459·1
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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
4-1

ESTIMATE OF COSTS
The total costs for installation and maintenance of the improvements are those as hereinafter set forth. Said cost estimate will also set forth the amount of any surplus or deficit in the Improvement Fund to be carried over, as well as the amount of any contributions to be made from any other sources.

Approximate Fund Balance (7/1/22)* $ 0.00
2022-23 Assessment Income $ 3,000.00
COST OF ANNUAL MAINTENANCE $ -2,900.00
Estimated Balance (6/30/2023) $ 100.00
* The estimated balance and expenses for Parkview, Landscape District #1 provided by City of Arroyo Grande

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
5-1

ASSESSMENT DIAGRAM
The assessment diagram sets forth (a) the exterior boundaries of the District, (b) the boundaries of any zones within the District, and (c) the lines of each lot or parcel of land within the District. The assessment diagram further identifies each lot or parcel by a distinctive number or letter, and for a detailed description of the lines and dimensions of any lot or parcel, reference is made to the County Assessor’s map applicable for the next fiscal year, which map shall govern for all details concerning the lines and dimensions of such lots or parcels. A copy of the assessment diagram is attached hereto, referenced, and incorporated.

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
5-2
Insert Assessment Map (1 of 2)

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24 10.996 Sf
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25 9,651 SF
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so· lo' o GRAPHIC SCALE
LEGEND
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Set tag L.S.3b7~ in s1dcwo:illc
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for Loh 11-14 ( Z"1·Z~o1'J ~ 16 are
on the L' P.tJ.{ .. a..s shCW<otn.

U: Pipe!> along N~' Di•)on for lot.
co.-11ers arc .)et on fh.t. lot /lne
I.CO foot b4ek fro'" true carrier.

BASIS OF BEARINGS
Farro// A.-1111u~1 bearin9 Ns9·4~·00·'£ ~,. R
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600.00
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DATA DELTA
460.01 43056·00"
367 .!17 J50Q6'02"
92 . .50 00049',58"
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BC 40,87 270JJ'08"
9 77.00 47.37 J!i014'4l"
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10 650 00 !ii .94 Q40J4'•il"
11 550.00 32.33 OJ022'06"
12 !10,00 13.13 15002'5'1"'
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·P.O. 801 1127
Arroyo Grande, Calif
93421
Phmw 8051.J89·4:J.l:J
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.A subdivi)ion of Lot 14 of Pi.!.rno &each Gardens~ in
the City.or Arroy~ C'lrandt, Counf.fof So.n L1.1i~Obi1po1 Co.Jiforn10.. ~
e. or z

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
5-3
Insert Assessment Map (2 of 2)

OWNERS' STATEMENT i
He, tho undersl9ncd, hereby st.ate that vc are aJ:l
the ovnera of, and all recordholdere of security interest in, and all parties having any record title in the real pcoperty included vithin the Subdivision and project
shovn on this map, and that each of us does hereby consent. to the filing and/or recordation of this map. Wt h~rzit ded,ccm.-totlie. pt.iblic ftir pubhc u:.A cdl strt..et.1 end bo1.1/el"lrd shown htruin (,fld /ht> fQc1Jitie.) fht.rei11, lots A al'l4 B, ancl Pa::iemenh for' woltr at'(j se,,..er mains, $tr1e t tr~ and emof91!n<:.y OC'.ces.s s~own heretm. Wt. a(so ded1eo~e f::i H-.e puliloc. for #he ult! and benefit of the several public utility companies vhich are authodzcd to serve in said subdiv~sion, casements for public utility purposes. shovn hereof'. as •P.U.E.•. We a.lso d.edic..a..te to Hie publ1(. -the wo.ter ri91tfs ""'frriin th1J ~bdiv1sio: ==~~-..=_-_::._ ___ :_-.::_:__;_::.:;;--..-- ! ~ .And further by tne recordation of this map, ve
hereby relinquish all rights of vehicular inqress to or egress from Lots l and /0 ihrotJ9h 15 along the ea.3-tuly boundo.rv of .said lob a.butti119 Oc.k. lbrk bOY/evard; Loh lb, ZI a.nd Z4 through :30 a Ion~ the 1-Yf.~ ~.-~ly bourY.klry' of 3a.fd lab ob11ttin9 lbk Park Boule.tard: nnd Ltifl" & '3, 10 and .. ,() .'.onq Hie southerly botuldo.ry of so.id lo1l abuttin9 Farrt11ll Roo.d ..

H.R.P: DE'V[lOPMENT CO •• INC., o. California. corpordio" >r ~+t.f~; ~~~!:-C5i=- ··--·---· ... ··-~

STATE OF CALIFORNIA
COUNTY" OF SAN LUIS OBISPO
---
i
I
On this .J.7.~l. day- of ·:-,_ .. ;,.,_,,,/ , 191::!...:... before. me'-. 1...-1 • '.:-:---.-.·;. ,.,:~.,. , a Notary Public in and for said State, perS.Onally appeared 'li-,,., _-f-: /l''t .. d,~~-/ and,..!.;~.· '.J:...~- ;.. • f~ : , proved to me on .
the basis of satisfactory evidence, ~o be_ the persons
VJl1o uac.uhd the rvithin imtrum•d d.S __ {'/;..:=.• .. ·LJ.=·:1/T:_:_ __ a,.,d on be ho.If of the corporo.+1on the.re.in {'lamed, ond o.cknowlcd9ed to m<t ~ha.t If!• c.orpor"a.trori ~.wec .... f-ed i:. _. [ > : -ill._-~- _}: ·b,_µ_LLL \.7!'-'111··1~. · .. J\. \.~ ... ~4 .. -;,..---r) C-"··uv ut: •'f-\"' '-t..•s oS•J'"""

STATE OF CALIFORNIA

COUNTY OF SAN LUIS OBISPO
/r0.~~;.A7~~~~:~~~:r~~·:<:-;.,
i
•.. on this) 1 rt, day ol'-.z~·i.-0•1"11 , 19~ beforej me, - '- ) :dA'/.:.--: . ) '. "),.. .V,.1 • ..,;,--,, , a Notary Public in and for said State, personally appeared k-;('~..e=;,{ 7 ";,.,/}-~,:,/;;·_tr and personally known to me ~o ·
be ;the. persons vho executed the_ vi thin instrumen~ as. · '/_:.;_=. ... ·1'\t=,.1 "?"" and ·
or on behalf of the corporation therein ~amed, and J
acknowledged to me that such corporation executed i 1t:
-'

STATE OF CALIFORNIA

COUNTY OF SAN LUIS OBISPO
On this r\·~ 0day of :!i··• ·.11· \ , 19.'....U:... before ,.;, c"'<···'rc< '~"q\.: , , a Notary Public in and
for said State,_ personally appeared rN!'r.\ f.. ·t<1·cl proved to me on
the basis of satisfactory evidence to be the persons
who e.rcc:t.1hd the within instrt.1mtnt as __ ',\C.-;.i.U.r.n':._..:._ __ :--- a.nd t=-:-,.,..\. ~-'' rl~'"•"\ on ~e/i41f of tnc eorpor".l~1on therein n11m~d 1 and ac.knowled9e.d to me tha.t fht eo,.,oor4t1on eitc.c.uhd i.t, as Trustct..

A Soils E:nqineering Report for Tra.d 11'-.,
\ --r ... / .. _-.) ,- - . : : ._ "'. Ii I
,JJ.1JL'-;-~~--P'-fL_._-_ "'-'i a.,,,,.,,_,_.=_,.,.;,_,-- ... _v·'·'!"''- ·.1~.<:-,,:-1,....._~ ~c ~ ?'.~··:.. .. '.~ .... (· . ~, .. ?.fl'(; .·'.J.. /_'.?.;!_, - " v.-as preptl,.e..d on J'a.nuQrv 13, l~'JZ~ by Faf'lh
~ys.tems Ceinsullant3 1 Pacific ae.o.sc:re11cc. D1lf'1,ion, Qnc{ Is on fil~ ,·,.,+he Cit'( E"n9lrteer~ Office.
~·,....,.,.,,.,. ''~ .>l'\N r 14•1 • B• .-.. "
i

PLANNING COMMISSION CERTIFICATE
I . - I I hereby certify that this map of Tract No. 17~9 s~bstantially conforms to the Tentative Hap thereof, approved by the Plannlng Commission of the City of Arroyo Grande, rttate of California.

I I I ' D~ted~ , .
- i , : -~~t;;f ~g Commission
CITY _ENGINEER'S STATEMENT
I hereby state that I have examined the
annexed map, that the subdivision shovn thereon is substantially the same as it appeared . on the tentative map and any approved alter.:.
ations thereof and that all the provisions of
the Subdivision Hap Act and local ·
ord1nd.nc.e:s have been complied vith and that
I nm satisfied that this map is technically
correct. " ! : Da_t.ed Cf ";,.. ••• ?....;
!
l.

SURVEYOR'S STATEMENT
I, L.D. Kinneavy, hereby state that
I am a Licensed Land Surveyor of the State
of California and that this map consisting
of L sheets is a true and complete representation of a survey made by me or under my direction in APRIL 19 :31, and that
all the monuments shown hereMare of the
character and occupy the positions indicated, or vill be set in such positions vithin one year of the approval of this
map, and are sufficient to enable the
survey to be retraced.

Dated: t..) ·\·t · ~\
- ·' ·-lif\-::. -· - L. D. Kinneavy L.)i. 3673
CITY COUNCIL _CERTIFICATE
I do hereby certify that the City
Counc.il oF the City· of Arroyo Cr4nde..

State of Callfornia, did on ~" "7' ;J.S,
19~, approve t"!'ls map of £·
TRACT llEo'!I in accordance vitfl the provisions of the Subdivision Hap Act, e1rid the offers of dedic.o.tion shown h~r~an for sfr~ct.l and b®ft.-cud and the fac1l1t!G1 fhl!.rt;U'I, the waler f•qht.s1 fht rd1n'i.y1shm-en/ .. , of ac.:esr r19ht!.1 Lot.s Al6, and +ht: etll'~nts for W'3fer and 5ewe,... mo1nJ, ~,,d s frel!t lrees were. accepft:d o,, __ ··-- behclf of rhe public .Ju~1e.d 1'o 1"'1e )oliJfocfo,.'t comp(t:fton . ._ of lhe impro11emtnt.J approvf!d by i~ Pirec:lor ol IUNr"c'W'Ol'.b. · The dec/1eo.fron ol Pu/Jlic. Ufi!drlasl!men/.3 was r.i}"l!ded w•lhouf;Yl!Jvdtee. :;ubjecl fo a~e-epkJ,,ce. t>y th11°uf,/dy compcn1e.s o.-f q lo.fer da l"c •
_.id:;/'162. Zl~AULJ /l.~--- 0ofot c."ty7i:r~-
RECORDER~ STATEMENT
Filed this __ day of ______ ,19_
at ___ M in BOOK of MAPS
at PAGE. _____ , at the request of
L.D.Kinneavy.L.S. No. 3673.

Fee Paid ___ _
County Recorder
Doc.No.•---- Dy __________ _
Deputy
JOB 189-3'1~ n
SAN LUIS L,t.

ENGIN\2ERING, 1NC.

P.O. Bol 1127
Arroyo Gronda, Calif
93421
Phont 805/489·4343
TRACT 1769
0 A s:ubdlwi:uori of Lot 14 of ri!ITIO 8e.oc.h 6ordl!!ns.. iro. the. City of Arroyo Ciro.nd.1., Countv of ~on Luis Obi:.po,.

C.o.lifarnia..
! of 2
TICOP,A 1690f0

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
6-1

ASSESSMENT SCHEDULE
I, the appointed Kari Wagner, PE, by virtue of the power vested pursuant to the Act, and by order of the legislative body, hereby make the following assessment to cover the estimates costs and expenses for the improvements and maintenance within the District for the next fiscal year. Said costs and expenses are generally as follows.

Approximate Fund Balance (7/1/22)* $ 0.00
2022-23 Assessment Income $ 3,000.00
COST OF ANNUAL MAINTENANCE $ -2,900.00
Estimated Balance (6/30/2023) $ 100.00
* The estimated balance and expenses for Parkview, Landscape District #1 provided by City of Arroyo Grande
I do hereby assess and apportion the net amount of the costs and expenses upon the several parcels of land within the District liable therefore and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said works of improvement and appurtenances, and said parcels are hereinafter numbered and set forth to correspond with the numbers as they appear on the attached assessment Diagram and the County Assessment Roll.

The Assessment Schedule refers to the County Assessment Roll for a description of the lots or parcels and said Roll shall govern for all details concerning the description of the lots or parcels.

The net amount to be assessed upon the lands has been spread and apportioned by any formula in accordance with the benefits received from each parcel, and in my opinion, said costs and expenses have been apportioned in direct relationship to the benefits received from the works of improvement.

For a more specific statement as to the method and formula for the spread of the assessments, reference is made to the following list of annual assessments:
***

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2022-23
6-2

THE ASSESSMENTS ARE THOSE AS CONFIRMED IN COLUMN I, UNLESS A DIFFERENT FIGURE APPEARS IN COLUMN II, AS MODIFIED.

ASSESSMENT
NO.

ASSESSOR PARCEL
NUMBER
(APN)
I. II.

AMOUNT OF

ASSESSMENT

ASSESSMENT AS

MODIFIED
01 077253001 $100.00
02 077253002 $100.00
03 077253003 $100.00
04 077253004 $100.00
05 077253005 $100.00
06 077253006 $100.00
07 077253007 $100.00
08 077253008 $100.00
09 077253009 $100.00
10 077253010 $100.00
11 077253011 $100.00
12 077253012 $100.00
13 077253013 $100.00
14 077253014 $100.00
15 077253015 $100.00
16 077253016 $100.00
17 077253017 $100.00
18 077253018 $100.00
19 077253019 $100.00
20 077253020 $100.00
21 077253021 $100.00
22 077253022 $100.00
23 077253023 $100.00
24 077253024 $100.00
25 077253025 $100.00
26 077253026 $100.00
27 077253027 $100.00
28 077253028 $100.00
29 077253029 $100.00
30 077253030 $100.00
Total $3,000.00

Item 8.j.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Robin S Dickerson, PE, City Engineer
SUBJECT: Consideration of a Resolution Supporting the Application for Funding from the Department of Transportation’s Multimodal Project Discretionary Grant Opportunity for the US 101/Brisco-Halcyon Road Interchange Modification Project
DATE: May 10, 2022
SUMMARY OF ACTION:

Adopting a Resolution supporting the application to the Department of Transportation’s Multimodal Project Discretionary Grant (MPDG) Opportunity Funding Request for the US 101/Brisco-Halcyon Road Interchange Modification Project will help carry out the direction of the City Council provided on April 26, 2022, to seek Federal grant funding for the Project.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

A significant amount of short-term staff time (prior to the grant application submittal deadline of May 23, 2022) is projected to prioritize the preparation of the request for the Department of Transportation’s MPDG Opportunity Funding Request for the US 101/Brisco-Halcyon Road Interchange Modification Project. The MPDG Funding Request will seek approximately $25,500,000 to fund the outstanding construction balance of the Brisco Project.

Table 1 Potential Project Funding
Funding Source Amount
STIP $6.6 M
Traffic Signalization $959,000
Traffic Facilities $1.6M
Potential MPDG $25.5M
Total Project Funds Available $34.68M

Item 8.j.

City Council
Consideration of a Resolution Supporting the Application for Funding from the Department of Transportation’s Multimodal Project Discretionary Grant Opportunity for the US 101/Brisco-Halcyon Road Interchange Modification Project May 10, 2022

RECOMMENDATION:

Adopt the Resolution supporting the application to the Department of Transportation’s Multimodal Discretionary Grant Opportunity Funding Request for the US 101/BriscoHalcyon Road Interchange Modification Project and designate the City Manager or their designee as the City’s signature authority to take all actions necessary to seek and apply for the funding opportunities through this grant program.

BACKGROUND:

On March 25, 2022, the United States Department of Transportation (Department) began soliciting applications for three funding opportunities: the National Infrastructure Project Assistance grants program (Mega), the Nationally Significant Multimodal Freight and Highways Projects grants program (INFRA), and the Rural Surface Transportation Grant program (Rural). While applicants can receive funding from only one grant program, this combined solicitation will allow applicants to apply for two, or all three, of these funding opportunities by submitting only one application. It also aims to better enable the Department to proactively assist project sponsors in matching projects with the most appropriate grant program(s) and facilitate individual projects in potentially receiving funding from multiple grant programs. Funds for the INFRA, Mega, and Rural funding opportunities will be awarded on a competitive basis for surface transportation infrastructure projects – including highway and bridge, intercity passenger rail, railwayhighway grade crossing or separation, wildlife crossing, public transportation, marine highway, and freight projects, or groups of such projects – with significant national or regional impact, or to improve and expand the surface transportation infrastructure in rural areas.

The Brisco-Halcyon Road Interchange Project (Project) has been underway since the late 1990’s. The purpose of the project is to provide congestion relief, alleviate queuing, accommodate existing and planned local development, and improve the traffic operations of the regional and local street system in the vicinity of US 101. Existing interchange and ramp spacing on US 101 do not meet current standards. Therefore, the project is intended to correct ramp and mainline operations on US 101 at the US 101/Brisco-Halcyon Road interchange to improve traffic flow and enhance safety for the local and interregional movement of people and goods.

The approved Alternative 4C would remove the existing northbound US 101 ramps at Brisco Road to eliminate the tight spacing between the northbound ramp intersection and the adjacent Brisco Road/West Branch Street intersection. It would also relocate the northbound ramps to Rodeo Drive and West Branch Street, which would require realignment of West Branch Street.

Item 8.j.

City Council
Consideration of a Resolution Supporting the Application for Funding from the Department of Transportation’s Multimodal Project Discretionary Grant Opportunity for the US 101/Brisco-Halcyon Road Interchange Modification Project May 10, 2022

In 2004, the San Luis Obispo Council of Governments (SLOCOG) provided $465,000 in regional and State Transportation Improvement (STIP) funds for project development. In 2005, the City Council approved a consultant services agreement with Wood Rodgers to complete the Project Approval and Environmental Determination Phase (PA&ED). During the 2012 State Transportation Improvement Program (STIP) programming year, SLOCOG allocated $5,624,000 in STIP funding for construction of the interchange project. SLOCOG increased this amount to $6,624,000 during the 2014 STIP programming year.

Over the past seventeen years, numerous studies, meetings and discussions have been conducted, including evaluation of eighteen proposed alternatives. During the March 26, 2019 meeting, the City Council approved Alternative 4C as the preferred alternative over Alternative 1 and a no-build alternative. At that time, total project costs were estimated at $22.7 million. This milestone decision allowed City staff and consultants to complete the project report and environmental documents for consideration and approval by Caltrans.

In January 2021, Council approved the Initial Study and Mitigated Negative Declaration (IS/MND) for the Project, which included consideration of Alternative 4C, Alternative 1, and the no-build alternative. By that time, Project costs had escalated to $25.9 million. In April 2021, the Project Report and Environmental Assessment were completed and approved by Caltrans, which concluded the PA&ED Phase. In May 2021, the 5-Year Capital Improvements Program included updated total Project costs of $32.1 million.

At the City Council Meeting of April 26, 2022, Council directed staff to work with SLOCOG to pursue this near-term funding opportunity to fund the outstanding balance of the project.

ANALYSIS OF ISSUES:

The Multimodal Project Discretionary Grant (MPDG) application provides Federal financial assistance to highway and bridge, intercity passenger rail, railway-highway grade and separation, wildlife crossing, public transportation, marine highway, and freight and multimodal projects, or groups of such projects, of national or regional significance, as well as to projects to improve and expand the surface transportation infrastructure in rural areas. The Infrastructure Investment and Jobs Act provided funds to the Department across three programs to invest in projects of national or regional significance – the National Infrastructure Project Assistance grants program, found under 49 U.S.C. § 6701 (Mega), the Nationally Significant Multimodal Freight and Highways Projects grants program, found at 23 U.S.C. § 117 (Infrastructure for Rebuilding America or INFRA), and the Rural Surface Transportation Grant program, found at 23 U.S.C. § 173 (Rural). The Fiscal Year (FY) 2022 MPDG awards will be made for each of the three grant programs as appropriate and consistent with each grant program’s statutory language.

Implementation of the Infrastructure Investment and Jobs Act and will focus on supporting

Item 8.j.

City Council
Consideration of a Resolution Supporting the Application for Funding from the Department of Transportation’s Multimodal Project Discretionary Grant Opportunity for the US 101/Brisco-Halcyon Road Interchange Modification Project May 10, 2022

projects that improve safety, economic strength and global competitiveness, equity, and climate and sustainability consistent with the Department’s strategic goals.

Applicants are encouraged to apply for multiple programs, to maximize their potential of receiving Federal support. Applicants for the MPDG will be considered across all three programs unless they opt out. To support applicants through the application process, the Department will provide technical assistance and resources.

The Department seeks to fund projects under the MPDG common application that reduce greenhouse gas emissions and are designed with specific elements to address climate change impacts.

The Department also seeks to award projects under the MPDG common application that address environmental justice, particularly for communities (including rural communities) that may disproportionately experience consequences from climate change and other pollutants. Environmental justice, as defined by the Environmental Protection Agency, is the fair treatment and meaningful involvement of all people regardless of race, color, national origin, or income, with respect to the development, implementation, and enforcement of environmental laws, regulations, and policies as part of the Department’s implementation of Executive Order 14008, Tackling the Climate Crisis at Home and Abroad.

As shown in Table 1 above, the funding for the Project is short approximately $25.5 million. To close the Project funding shortfall, Council has directed staff to pursue funding opportunities to provide the City with the necessary funding to be able to complete Alternative 4C as previously approved. Staff proposes to request approximately $25.5 million through the MPDG. Staff, with the assistance of SLOCOG, is working diligently to complete the application request forms and collect all supporting documents, including community support documents such as the proposed Resolution, to submit by the May 23, 2022 deadline.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution supporting the application for funding from the Department of Transportation’s Multimodal Discretionary Grant Opportunity Funding Request for the US 101/Brisco-Halcyon Road Interchange Modification Project; or

2. Provide other direction to staff.

ADVANTAGES:

Submittal of the grant application could result in the award of grant funds that would cover the substantial construction cost of the US 101/Brisco-Halcyon Road Interchange

Item 8.j.

City Council
Consideration of a Resolution Supporting the Application for Funding from the Department of Transportation’s Multimodal Project Discretionary Grant Opportunity for the US 101/Brisco-Halcyon Road Interchange Modification Project May 10, 2022

Modification Project, allowing the City to complete a long-identified regional congestion relief project.

DISADVANTAGES:

No disadvantages have been identified by approving the Department of Transportation’s Multimodal Discretionary Grant Opportunity Funding Request for the US 101/BriscoHalcyon Road Interchange Modification Project, aside from the staff time necessary to complete the application.

ENVIRONMENTAL REVIEW:

Environmental review is not required for the grant applications. In January 2021, Council approved the Initial Study and Mitigated Negative Declaration (IS/MND) for the project, which included consideration of Alternative 4C, Alternative 1, and the no-build alternative.

In April 2021, the project report and Environmental Assessment were completed and approved by Caltrans, which concluded the PA&ED Phase.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE SUPPORTING THE APPLICATION

FOR FUNDING FROM THE DEPARTMENT OF
TRANSPORTATION’S MULTIMODAL PROJECT

DISCRETIONARY GRANT FUNDING REQUEST FOR THE
US 101/BRISCO-HALCYON ROAD INTERCHANGE

MODIFICATION PROJECT
WHEREAS, the Department of Transportation has issued a call for applications for the Multimodal Project Discretionary Grant Funding Program; and WHEREAS, the City of Arroyo Grande recognizes that, in current times, the financing of public capital projects are becoming more challenging in California and nationally; and WHEREAS, the City of Arroyo Grande desires to take the necessary actions to achieve critical project development for the maximum benefit of the community; and WHEREAS, the US 101/Brisco-Halcyon Road Interchange Modification Project is an important project to the City impacting the local economy and economic development, and providing regional access to shopping centers, the County Regional Center and Library, State Route 1, the US 101 Highway, and the hospital; and WHEREAS, the US 101/Brisco-Halcyon Road Interchange Modification Project will provide congestion relief, alleviate queuing, and improve the traffic operations of regional and local street systems in the vicinity of US 101; and WHEREAS, the City of Arroyo Grande has identified the US 101/Brisco-Halcyon Road Interchange Modification Project as a previously-approved Infrastructure Capital Improvement Project which could be eligible under specific federal grant programs; and WHEREAS, the City Council desires to participate in these federal funding opportunities and hereby directs staff to seek, prepare, and submit applications for these opportunities; and
WHEREAS, the City Council retains its authority to accept and approve funding awards or contracts related to any funding opportunity applications submitted by the City.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande as follows:

1. All recitals set forth above are true, correct and incorporated herein.

2. The City Council approves the submittal of a Multimodal Project Discretionary Grant Funding Program application for the US 101/Brisco-Halcyon Road Interchange Modification Project.

RESOLUTION NO.

PAGE 2

3. The City Manager or their designee is delegated signature authority and shall take all actions necessary to seek and apply for funding for this project.

4. The City Council retains its authority to accept and approve funding awards or contracts related to any funding opportunity applications submitted by the City.

5. The City Council retains its authority to approve a budget amendment if needed for any related matching funding as is required by the grant program.

BE IT FURTHER RESOLVED by the City Council that this Resolution shall be effective May 10, 2022.

On motion of Council Member ___________, seconded by Council Member ____________, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 10 th day of May, 2022.

RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Item 10.a.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Bill Robeson, Assistant City Manager/Public Works Director SUBJECT: Consideration of Updated Council Goals and Priorities for Fiscal Year 2022-23
DATE: May 10, 2022
SUMMARY OF ACTION:

Consideration of updated City Council’s Goals and Priorities for Fiscal Year 2022-23 based on direction City staff has received over the course of the past year and completion of other items.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no financial impacts associated with updating the City Council’s Fiscal Year 2022-23 Goals and Priorities.

RECOMMENDATION:

Approve the proposed updated City Council’s Goals and Priorities for Fiscal Year 2022-

23. BACKGROUND:

On September 22, 2020, the City Council adopted a list of Top 10 Council Priorities for Fiscal Year 2020-21 to help prioritize and focus staff work efforts for the year. On March 23, 2021, Council received an update regarding the City’s progress toward completing the Top 10 Priorities and directed that a process be undertaken each year to establish the Council’s goals and priorities.

On April 27, 2021, Council considered and approved a list of Council Goals and Priorities for Fiscal Year 2021-23 (Goals and Priorities) (Attachment 1) to help direct the work of the Council and City staff during the applicable biennial budget cycle. The identified Goals and Priorities were grouped under three main categories: Investing in the Future, Investing in the City’s Infrastructure and Facilities, and Investing in People. A number of key considerations guided the development of the Goals and Priorities, including the Top 10 Priorities not completed during Fiscal Year 2020-21, items identified as new priorities as a result of the work completed in Fiscal Year 2020-21, items required to support the

Item 10.a.

City Council
Consideration of Updated Council Goals and Priorities for Fiscal Year 2022-23 May 10, 2022

ongoing operations of the City’s enterprises and infrastructure, and emergent needs continuing to result from the COVID-19 pandemic and turnover in City staff. The Goals and Priorities were updated as part of the Fiscal Year 2021-23 Biennial Budget presentation and adoption in June 2021 to include estimated time frames for completion.

While the Goals and Priorities were incorporated into the Biennial Budget, which spans two years, the identified work items focused on Fiscal Year 2021-22 with a stated intent to review and update the Council approved Goals and Priorities each year.

On February 22, 2022, Council received an update regarding the City’s progress on completing the identified Goals and Priorities for Fiscal Year 2021-22, with a focus on the first half of the Fiscal Year. Significant progress was made toward accomplishing a number of Goals and Priorities for Fiscal Year 2021-22, however, some items experienced delays due to emergent priorities and issues.

ANALYSIS OF ISSUES:

Progress has continued to be made toward meeting the Goals and Priorities established for Fiscal Years 2021-23. Staff has conducted an internal process to review and adjust the Goals and Priorities as needed for Fiscal Year 2022-23 taking into account direction received from Council during the current Fiscal Year and current resource constraints. A redlined version of the Goals and Priorities for Fiscal Year 2021-23 is provided in Attachment 1 to depict the proposed changes and updates. Table 1 below identifies the proposed updated Goals and Priorities and the estimated timeframe for completion. The list of Council Goals and Priorities for Fiscal Year 2022-23 is intended to support the MidCycle Budget process for Fiscal Year 2022-23 and to focus the City’s efforts to meet community needs, as identified by Council, considering the City’s existing and future resources.

Table 1
Category Goal/Priority Anticipated Timeframe for
Completion
Investing
in the
Future
Begin comprehensive General
Plan update
Scoping discussion to occur by
Summer/Fall 2022
Initiate and/or complete housing
initiatives funded by grant
programs
 Complete development and
implementation of permanent
parklet program
 Regional pre-approved ADU
plans
 Objective design standards
 Complete development of the
permanent parklet program in
Summer 2022 and implement
through Fall 2022 and beyond
 Regional pre-approved ADU
plans currently underway, to be
completed in 2022
 Consider incorporating objective
design standards into
comprehensive General Plan
update

Item 10.a.

City Council
Consideration of Updated Council Goals and Priorities for Fiscal Year 2022-23 May 10, 2022

Complete ADU ordinance
amendments
Summer 2022
Pursue short- and long-term water
resiliency options as directed by
the City Council and evaluate
ongoing drought response efforts:
 Central Coast Blue
o Form Joint Powers Authority
o Participate in joint City
Council meetings
o Participate in Technical
Advisory Committee and
support ongoing
development and financing
of project
 Pursue a short-term water
purchase agreement with
Oceano CSD
 Complete Urban Water
Management Plan Update
 Provide two-year look ahead on
water supply and drought
responses
 Complete Lopez
Reservoir/Zone 3 Contract
Amendments
 Central Coast Blue
o Form Joint Powers Authority in
2022
o Participate in joint City Council
meetings at least once annually
in 2022 and 2023
o Participate in Technical
Advisory Committee and
support ongoing development
and financing of project monthly
 Pursue short term water sales
agreement with Oceano CSD in
2022
 Complete Urban Water
Management Plan Update in
Summer 2022
 Provide two-year look ahead on
water supply and drought
responses in Summer/Fall 2022
 Complete Lopez Reservoir/Zone
3 Contract Amendments in
Summer/Fall 2022
Continue support for existing and
new economic development
initiatives
 Determine whether to conduct
baseline analysis of existing
and future business needs
 Evaluate the potential to enable
cannabis businesses in Arroyo
Grande
Incorporate into comprehensive
General Plan update process
 Consideration of baseline analysis
to occur with discussion of
comprehensive General Plan
update scope
 Consider potential to enable
cannabis businesses in Spring
2023
Support regional efforts to address
homelessness and emergency
shelter needs
 Pursue 5Cities Homeless
Coalition proposal to develop a
South County shelter using
ARPA funding
Ongoing
 Coordinate the development of a
shelter project proposal for
presentation in Winter/Spring
2023
 Present a potential limited safe
parking program in Winter 2022-
23

Item 10.a.

City Council
Consideration of Updated Council Goals and Priorities for Fiscal Year 2022-23 May 10, 2022

 Develop a limited safe parking
program
Evaluate and complete next steps
for ongoing fire and emergency
response services through the
FCFA following outcome of Oceano
CSD ballot measure
Summer through Spring 2022-23
Investing
in City
Infrastruc
ture and
Facilities
Pursue sales tax measure and
potential long-term financing for
pavement maintenance and other
infrastructure maintenance needs
Summer through Winter 2022
Complete design and/or begin
construction of key infrastructure
projects, including:
 Brisco Interchange Project
o Pursue and obtain federal
grants to provide funding for
project costs before design
contract is awarded
 Traffic Way Bridge
Replacement
 Swinging Bridge Rehabilitation
 Initiate Alternative
Transportation Plan preparation
utilizing grant funding
 Initiate or complete stormwater,
water, and wastewater projects
funded using ARPA revenue
 Complete federal grant application
for the Brisco Interchange Project
in Spring 2022 and determine next
steps based on award of funding
in Winter 2022-23
 Traffic Way Bridge Replacement
design expected to be complete
by the end of 2023 and
construction expected to begin
Summer 2024
 Swinging Bridge Rehabilitation
construction expected to begin
Spring 2023
 The Alternative Transportation
Plan will begin in summer 2022
with an RFP for consultant
services
 Various stormwater, water, and
wastewater projects funded using
ARPA revenue will begin or be
completed in FY 2022-23
Evaluate and select options for
replacing the Mark M. Millis
Community Center
Spring 2023
Complete a comprehensive fee
study and consider adjusting City
fees, including impact fees
Begin in Summer 2022 with proposed
adoption in Spring 2023
Investing
in People
Implement Diversity, Equity, and
Inclusion initiatives
 Pursue educational
opportunities for staff and City
officials
Ongoing

Item 10.a.

City Council
Consideration of Updated Council Goals and Priorities for Fiscal Year 2022-23 May 10, 2022

Maintain and increase public
engagement with the City
 Increase public outreach
through surveys, social media
engagement, and events
Ongoing
Modernize technologies and
systems in key areas, such as
public safety cameras, human
resources processes, and
accounting and agenda
management software systems
 Public safety camera upgrades
are expected to be completed by
Winter 2022-23
 Human resources software
systems will be implemented by
Winter 2022-23
 Agenda management software will
continue to be implemented in
2022
 Accounting management software
will be procured in Summer 2022
and implemented through Fiscal
Year 2022-23.

Focus resources and implement
efficiencies to ensure optimized
service levels within core City
functions
Ongoing
Evaluate and implement employee
retention, attraction, recruitment,
development, and support
strategies
Ongoing. A City-wide salary survey
will be completed during Fiscal Year
2022-23.

Staff has evaluated each item to determine whether it can be realistically achieved within Fiscal Year 2022-23. The list of priorities is ambitious when accounting for current staffing and budget constraints and increasing demands on resources. However, staff is prepared to meaningfully achieve the items within the identified timeframes to the greatest extent possible. Table 1 is not intended to be exhaustive of all of the work items that will be undertaken by the City Council or staff this year. Each City Department will continue to discharge the duties it is otherwise assigned to complete.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Review and approve the proposed updated Council Goals and Priorities for Fiscal Year 2022-23;

2. Review, modify, and approve the proposed updated Council Goals and Priorities for Fiscal Year 2022-23;

3. Do not approve the proposed updated Council Goals and Priorities for Fiscal Year 2022-23; or

4. Provide other direction to staff.

Item 10.a.

City Council
Consideration of Updated Council Goals and Priorities for Fiscal Year 2022-23 May 10, 2022

ADVANTAGES:

Updating the list of Council Goals and Priorities supports the Mid-Cycle Fiscal Year 2022- 23 Budget and focuses the City’s efforts to meet community needs, as identified by Council, considering the City’s existing and future resources.

DISADVANTAGES:

The updated list of Council Goals and Priorities for Fiscal Year 2022-23 requires prioritization of needs based on the limited resources available to the City and may not include all items of interest to the City Council and the public.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Council Goals and Priorities for Fiscal Year 2022-23 (Redline)

2. Proposed Council Goals and Priorities for Fiscal Year 2022-23 (Clean)

ATTACHMENT 1
Council Goals and Priorities for Fiscal Year 2022-23
Investing in the Future
 Begin comprehensive general plan update
 Initiate and/or complete housing initiatives funded by grant programs o Regional pre-approved ADU plans
o Objective design standards
 Complete ADU ordinance amendments
 Evaluate water resiliency options available to the City  Pursue short- and long-term water resiliency options as directed by the City Council and evaluate ongoing drought response efforts:
o Central Coast Blue
 Form Joint Powers Authority
 Participate in joint City Council meetings
 Participate in Technical Advisory Committee and support ongoing development and financing of project
o Pursue a short-term water purchase agreement with Oceano CSD o Complete Urban Water Management Plan Update
o Provide two-year look ahead on water supply and drought responses o Complete Lopez Reservoir/Zone 3 Contract Amendments
 Continue support for existing and new economic development initiativesCOVID Relief Program
o Complete development and implementation of permanent parklet program o Determine whether to conduct baseline analysis of existing and future business needs
o Evaluate the potential to enable cannabis businesses in Arroyo Grande  Support regional efforts to address homelessness and emergency shelter needs o Pursue 5Cities Homeless Coalition proposal to develop a South County shelter using ARPA funding
o Develop a limited safe parking programReview status of Five Cities Fire Authority 3rd Amendment to the Joint Powers Agreement, and consider cost analysis of service delivery models
 Evaluate and complete next steps for ongoing fire and emergency response services through the Five Cities Fire Authority following outcome of Oceano CSD ballot measure Evaluate options to pay down CalPERS unfunded accrued liability Investing in City Infrastructure and Facilities
 Identify and pPursue short- and long-term funding mechanisms, such as a sales tax measure and potential long-term financing, for pavement maintenance and other infrastructure maintenance needs
 Complete design and/or begin construction of key infrastructure projects, including:
o Brisco Interchange Project

2  Pursue and obtain federal grants to provide funding for project costs before design contract is awarded
o Traffic Way Bridge Replacement
o Swinging Bridge Rehabilitation
o Initiate Alternative Transportation Plan preparation utilizing grant funding o Initiate or complete stormwater, water, and wastewater projects funded using ARPA revenue
 Evaluate and select options for replacing the Mark M. Millis Community CenterComplete a water and sewer rate study and consider implementing a rate adjustment
 Complete a comprehensive fee study and consider adjusting City fees, including impact fees
Investing in People
 Adopt and Iimplement Diversity, Equity, and Inclusion initiatives o Pursue educational opportunities for staff and City officials  Maintain and increase public engagement with the City o Complete process to create voting districts in 2022
o Increase public outreach through surveys, social media engagement, and events o Evaluate technology opportunities to enhance public participation in meetings  Modernize technologies and systems in key areas, such as public safety cameras, human resources processes, and accounting and agenda management software systems  Focus resources and implement efficiencies to ensure optimized service levels within core City functions
 Evaluate and implement employee retention, attraction, recruitment, development, and support strategies

3 Anticipated Timeframes for Completion
of the Goals and Priorities Identified Above
for Fiscal Year 2022-23
Category Goal/Priority Anticipated Timeframe for Completion Investing
in the
Future
Begin comprehensive General Plan
update
Scoping discussion to occur by
Summer/Fall 2022
Initiate and/or complete housing
initiatives funded by grant programs
 Complete development and
implementation of permanent
parklet program
 Regional pre-approved ADU plans
 Objective design standards
 Complete development of the
permanent parklet program in
Summer 2022 and implement
through Fall 2022 and beyond
 Regional pre-approved ADU plans
currently underway, to be completed
in 2022
 Consider incorporating objective
design standards into comprehensive
General Plan update
Complete ADU ordinance
amendments
Summer 2022
Pursue short- and long-term water
resiliency options as directed by the
City Council and evaluate ongoing
drought response efforts:
 Central Coast Blue
o Form Joint Powers Authority
o Participate in joint City Council
meetings
o Participate in Technical
Advisory Committee and
support ongoing development
and financing of project
 Pursue a short-term water
purchase agreement with Oceano
CSD
 Complete Urban Water
Management Plan Update
 Provide two-year look ahead on
water supply and drought
responses
 Complete Lopez Reservoir/Zone 3
Contract Amendments
 Central Coast Blue
o Form Joint Powers Authority in
2022
o Participate in joint City Council
meetings at least once annually in
2022 and 2023
o Participate in Technical Advisory
Committee and support ongoing
development and financing of
project monthly
 Pursue short term water sales
agreement with Oceano CSD in 2022
 Complete Urban Water Management
Plan Update in Summer 2022
 Provide two-year look ahead on
water supply and drought responses
in Summer/Fall 2022
 Complete Lopez Reservoir/Zone 3
Contract Amendments in
Summer/Fall 2022
Continue support for existing and new
economic development initiatives
 Determine whether to conduct
baseline analysis of existing and
future business needs
Incorporate into comprehensive General
Plan update process
 Consideration of baseline analysis to
occur with discussion of

4  Evaluate the potential to enable
cannabis businesses in Arroyo
Grande
comprehensive General Plan update
scope
 Consider potential to enable
cannabis businesses in Spring 2023
Support regional efforts to address
homelessness and emergency shelter
needs
 Pursue 5Cities Homeless Coalition
proposal to develop a South
County shelter using ARPA
funding
 Develop a limited safe parking
program
Ongoing
 Coordinate the development of a
shelter project proposal for
presentation in Winter/Spring 2023
 Present a potential limited safe
parking program in Winter 2022-23
Evaluate and complete next steps for
ongoing fire and emergency response
services through the FCFA following
outcome of Oceano CSD ballot
measure
Summer through Spring 2022-23
Investing
in City
Infrastruc
ture and
Facilities
Pursue sales tax measure and potential
long-term financing for pavement
maintenance and other infrastructure
maintenance needs
Summer through Winter 2022
Complete design and/or begin
construction of key infrastructure
projects, including:
 Brisco Interchange Project
o Pursue and obtain federal
grants to provide funding for
project costs before design
contract is awarded
 Traffic Way Bridge Replacement
 Swinging Bridge Rehabilitation
 Initiate Alternative Transportation
Plan preparation utilizing grant
funding
 Initiate or complete stormwater,
water, and wastewater projects
funded using ARPA revenue
 Complete federal grant application
for the Brisco Interchange Project in
Spring 2022 and determine next steps
based on award of funding in Winter
2022-23
 Traffic Way Bridge Replacement
design expected to be complete by
the end of 2023 and construction
expected to begin Summer 2024
 Swinging Bridge Rehabilitation
construction expected to begin
Spring 2023
 The Alternative Transportation Plan
will begin in summer 2022 with an
RFP for consultant services
 Various stormwater, water, and
wastewater projects funded using
ARPA revenue will begin or be
completed in FY 2022-23
Evaluate and select options for
replacing the Mark M. Millis
Community Center
Spring 2023

5 Complete a comprehensive fee study
and consider adjusting City fees,
including impact fees
Begin in Summer 2022 with proposed
adoption in Spring 2023
Investing
in People
Implement Diversity, Equity, and
Inclusion initiatives
 Pursue educational opportunities
for staff and City officials
Ongoing
Maintain and increase public
engagement with the City
 Increase public outreach through
surveys, social media engagement,
and events
Ongoing
Modernize technologies and systems
in key areas, such as public safety
cameras, human resources processes,
and accounting and agenda
management software systems
 Public safety camera upgrades are
expected to be completed by Winter
2022-23
 Human resources software systems
will be implemented by Winter 2022-
23  Agenda management software will
continue to be implemented in 2022
 Accounting management software
will be procured in Summer 2022 and
implemented through Fiscal Year
2022-23.

Focus resources and implement
efficiencies to ensure optimized service
levels within core City functions
Ongoing
Evaluate and implement employee
retention, attraction, recruitment,
development, and support strategies
Ongoing. A City-wide salary survey will
be completed during Fiscal Year 2022-23.

ATTACHMENT 2
Council Goals and Priorities for Fiscal Year 2022-23
Investing in the Future
 Begin comprehensive general plan update
 Initiate and/or complete housing initiatives funded by grant programs o Regional pre-approved ADU plans
o Objective design standards
 Complete ADU ordinance amendments
 Pursue short- and long-term water resiliency options as directed by the City Council and evaluate ongoing drought response efforts:
o Central Coast Blue
 Form Joint Powers Authority
 Participate in joint City Council meetings
 Participate in Technical Advisory Committee and support ongoing development and financing of project
o Pursue a short-term water purchase agreement with Oceano CSD o Complete Urban Water Management Plan Update
o Provide two-year look ahead on water supply and drought responses o Complete Lopez Reservoir/Zone 3 Contract Amendments
 Continue support for existing and new economic development initiatives o Complete development and implementation of permanent parklet program o Determine whether to conduct baseline analysis of existing and future business needs
o Evaluate the potential to enable cannabis businesses in Arroyo Grande  Support regional efforts to address homelessness and emergency shelter needs o Pursue 5Cities Homeless Coalition proposal to develop a South County shelter using ARPA funding
o Develop a limited safe parking program
Evaluate and complete next steps for ongoing fire and emergency response services through the Five Cities Fire Authority following outcome of Oceano CSD ballot measure Investing in City Infrastructure and Facilities
 Pursue sales tax measure and potential long-term financing for pavement maintenance and other infrastructure maintenance needs
 Complete design and/or begin construction of key infrastructure projects, including:
o Brisco Interchange Project
 Pursue and obtain federal grants to provide funding for project costs before design contract is awarded
o Traffic Way Bridge Replacement
o Swinging Bridge Rehabilitation
o Initiate Alternative Transportation Plan preparation utilizing grant funding o Initiate or complete stormwater, water, and wastewater projects funded using ARPA revenue

2  Evaluate and select options for replacing the Mark M. Millis Community Center  Complete a comprehensive fee study and consider adjusting City fees, including impact fees
Investing in People
 Implement Diversity, Equity, and Inclusion initiatives o Pursue educational opportunities for staff and City officials  Maintain and increase public engagement with the City o Increase public outreach through surveys, social media engagement, and events  Modernize technologies and systems in key areas, such as public safety cameras, human resources processes, and accounting and agenda management software systems  Focus resources and implement efficiencies to ensure optimized service levels within core City functions
 Evaluate and implement employee retention, attraction, recruitment, development, and support strategies

3 Anticipated Timeframes for Completion
of the Goals and Priorities Identified Above
for Fiscal Year 2022-23
Category Goal/Priority Anticipated Timeframe for Completion Investing
in the
Future
Begin comprehensive General Plan
update
Scoping discussion to occur by
Summer/Fall 2022
Initiate and/or complete housing
initiatives funded by grant programs
 Complete development and
implementation of permanent
parklet program
 Regional pre-approved ADU plans
 Objective design standards
 Complete development of the
permanent parklet program in
Summer 2022 and implement
through Fall 2022 and beyond
 Regional pre-approved ADU plans
currently underway, to be completed
in 2022
 Consider incorporating objective
design standards into comprehensive
General Plan update
Complete ADU ordinance
amendments
Summer 2022
Pursue short- and long-term water
resiliency options as directed by the
City Council and evaluate ongoing
drought response efforts:
 Central Coast Blue
o Form Joint Powers Authority
o Participate in joint City Council
meetings
o Participate in Technical
Advisory Committee and
support ongoing development
and financing of project
 Pursue a short-term water
purchase agreement with Oceano
CSD
 Complete Urban Water
Management Plan Update
 Provide two-year look ahead on
water supply and drought
responses
 Complete Lopez Reservoir/Zone 3
Contract Amendments
 Central Coast Blue
o Form Joint Powers Authority in
2022
o Participate in joint City Council
meetings at least once annually in
2022 and 2023
o Participate in Technical Advisory
Committee and support ongoing
development and financing of
project monthly
 Pursue short term water sales
agreement with Oceano CSD in 2022
 Complete Urban Water Management
Plan Update in Summer 2022
 Provide two-year look ahead on
water supply and drought responses
in Summer/Fall 2022
 Complete Lopez Reservoir/Zone 3
Contract Amendments in
Summer/Fall 2022
Continue support for existing and new
economic development initiatives
 Determine whether to conduct
baseline analysis of existing and
future business needs
Incorporate into comprehensive General
Plan update process
 Consideration of baseline analysis to
occur with discussion of

4  Evaluate the potential to enable
cannabis businesses in Arroyo
Grande
comprehensive General Plan update
scope
 Consider potential to enable
cannabis businesses in Spring 2023
Support regional efforts to address
homelessness and emergency shelter
needs
 Pursue 5Cities Homeless Coalition
proposal to develop a South
County shelter using ARPA
funding
 Develop a limited safe parking
program
Ongoing
 Coordinate the development of a
shelter project proposal for
presentation in Winter/Spring 2023
 Present a potential limited safe
parking program in Winter 2022-23
Evaluate and complete next steps for
ongoing fire and emergency response
services through the FCFA following
outcome of Oceano CSD ballot
measure
Summer through Spring 2022-23
Investing
in City
Infrastruc
ture and
Facilities
Pursue sales tax measure and potential
long-term financing for pavement
maintenance and other infrastructure
maintenance needs
Summer through Winter 2022
Complete design and/or begin
construction of key infrastructure
projects, including:
 Brisco Interchange Project
o Pursue and obtain federal
grants to provide funding for
project costs before design
contract is awarded
 Traffic Way Bridge Replacement
 Swinging Bridge Rehabilitation
 Initiate Alternative Transportation
Plan preparation utilizing grant
funding
 Initiate or complete stormwater,
water, and wastewater projects
funded using ARPA revenue
 Complete federal grant application
for the Brisco Interchange Project in
Spring 2022 and determine next steps
based on award of funding in Winter
2022-23
 Traffic Way Bridge Replacement
design expected to be complete by
the end of 2023 and construction
expected to begin Summer 2024
 Swinging Bridge Rehabilitation
construction expected to begin
Spring 2023
 The Alternative Transportation Plan
will begin in summer 2022 with an
RFP for consultant services
 Various stormwater, water, and
wastewater projects funded using
ARPA revenue will begin or be
completed in FY 2022-23
Evaluate and select options for
replacing the Mark M. Millis
Community Center
Spring 2023

5 Complete a comprehensive fee study
and consider adjusting City fees,
including impact fees
Begin in Summer 2022 with proposed
adoption in Spring 2023
Investing
in People
Implement Diversity, Equity, and
Inclusion initiatives
 Pursue educational opportunities
for staff and City officials
Ongoing
Maintain and increase public
engagement with the City
 Increase public outreach through
surveys, social media engagement,
and events
Ongoing
Modernize technologies and systems
in key areas, such as public safety
cameras, human resources processes,
and accounting and agenda
management software systems
 Public safety camera upgrades are
expected to be completed by Winter
2022-23
 Human resources software systems
will be implemented by Winter 2022-
23  Agenda management software will
continue to be implemented in 2022
 Accounting management software
will be procured in Summer 2022 and
implemented through Fiscal Year
2022-23.

Focus resources and implement
efficiencies to ensure optimized service
levels within core City functions
Ongoing
Evaluate and implement employee
retention, attraction, recruitment,
development, and support strategies
Ongoing. A City-wide salary survey will
be completed during Fiscal Year 2022-23.

Item 11.a.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Acting Planning Manager
SUBJECT: Discussion and Consideration of the Current and Future Short Street Status and Pedestrian Plaza and Park Conceptual Design and Adoption of a Resolution Authorizing the Continued Closure of Short Street
DATE: May 10, 2022
SUMMARY OF ACTION:

The purpose of the discussion is to provide a status update about the closure of Short Street and to receive direction on whether to move forward with development of a plan to permanently close Short Street for redevelopment as a pedestrian plaza and/or public park. It is also recommended that direction be provided to implement an intermediate design plan for Short Street that includes adoption of a Resolution to continue closure of Short Street and use as a pedestrian and public area with the removal of the existing concrete k-rail and the addition of decorative traffic rated planter barriers as needed at each of the streets.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

A $30,000 Short Street Scoping budget will be included in the proposed FY 2022-23 Capital Improvement Project schedule designated for cost analysis and design refinement, depending on the direction provided by Council. An intermediate street closure and use project would cost approximately $7,000 to $12,000 for the purchase of decorative traffic barrier planters and picnic tables. The total costs of replacing Short Street with a pedestrian plaza and park is unknown at this time. If directed by Council, staff would send requests for proposals to obtain cost estimates on any future project. If a public park is included in a future project at this location, Park Development Impact fee funds may be available to fund at least a portion of the project costs. The Park Development fund balance is currently approximately $1.5 million.

RECOMMENDATION:
1) Receive the updated proposed sample concept plan, receive public comment, and provide staff direction to move forward with further evaluation of a conceptual plan along

Item 11.a.

City Council
Discussion and Consideration of the Current and Future Short Street Status and Pedestrian Plaza and Park Conceptual Design and Adoption of a Resolution Authorizing the Continued Closure of Short Street
May 10, 2022

with a cost analysis and public feedback; and 2) Provide staff with direction to implement an intermediate design plan for Short Street that includes adoption of a Resolution to continue closure of Short Street and use as a pedestrian and public area.

BACKGROUND:

The subject location is the portion of Short Street that provides access into Olohan Alley from East Branch Street. Outdoor dining areas for Rooster Creek Tavern and Gina’s Restaurant are located adjacent to Short Street to the east and west, respectively. Short Street gradually slopes down from E. Branch St. to Olohan Alley.

In 2009, Council considered closing Short Street to construct a pedestrian open space area to be designated Centennial Plaza (see rendering below).

Rendering of a conceptual proposal from 2009 to convert Short Street to Centennial Plaza.

Item 11.a.

City Council
Discussion and Consideration of the Current and Future Short Street Status and Pedestrian Plaza and Park Conceptual Design and Adoption of a Resolution Authorizing the Continued Closure of Short Street
May 10, 2022

Council directed staff to move forward with a project, solicit community input, and develop a formal proposal. On February 23, 2010, Council adopted Resolution 4262 authorizing a Purchase and Sale and Improvement Agreement to redevelop the property at the eastern corner of Short St. and E. Branch Street, including some modifications to Short Street. Aesthetic and circulation improvements to Short Street did not include a full closure with a pedestrian plaza, but rather straightening and narrowing the travel lane down to 16 feet from curb to curb and converting the traffic flow to one-way in only.

Improvements related to this realignment included construction of curbs and gutters, sidewalks and ADA ramp improvements. This construction was finished in 2011.

ANALYSIS OF ISSUES:

The COVID-19 pandemic created a unique opportunity to re-imagine how the City’s public right-of-way can be utilized to improve long-term community vibrancy and economic vitality. In addition to numerous parklets that were installed to provide outdoor dining areas when indoor dining was unavailable due to the pandemic, Short Street was closed and converted to an outdoor dining area by Resolution on June 23, 2020 and modified through a second Resolution on July 13, 2020 to allow individual restaurants to use a portion of the closed area for their own customers (see Attachment 4, Reso. 5006 and 5018). This dining area is currently utilized by the adjacent Rooster Creek Tavern and, at times in the past, by Gina’s Restaurant. Tables are also provided by Rooster Creek Tavern for use by the general public.

Sample Conceptual Design
While Short Street has been closed during the COVID-19 pandemic, a new conceptual design (see Attachment 2) was developed in 2020 by Rooster Creek Tavern and MW Architects that proposes to permanently eliminate vehicular access to Olohan Alley via Short Street and construct a pedestrian plaza. A raised landscaping median would block vehicular access and the decline from E. Branch to Olohan Alley would be raised to create a flat pedestrian plaza that extends to the northern boundary of the existing alley. To account for the elevation difference, a series of steps would be constructed to create amphitheater-like seating that lead down to the alley. Pavers are proposed for the plaza area along with trees and lighting. Outdoor dining space for the adjacent restaurants is also included in the conceptual design. The dining uses would be movable and nonpermanent and would be subject to lease agreements and use permit requirements, if included in the final project scope.

It is possible that at least a portion of this conceptual plan, such as the amphitheater-area, may be designated as a City park facility and, therefore, be funded using a portion of the City’s Park Development fund balance. Additional analysis of funding sources and options would be included in a more detailed scoping and conceptual plan if direction is provided to pursue this long-term project.

Item 11.a.

City Council
Discussion and Consideration of the Current and Future Short Street Status and Pedestrian Plaza and Park Conceptual Design and Adoption of a Resolution Authorizing the Continued Closure of Short Street
May 10, 2022

It is also requested that direction be provided regarding the types of commercial uses, if any, that may be allowed in the plaza, including outdoor dining uses by Village restaurants.

Intermediate Design Plan Option
If Council is interested in moving forward with a project that would permanently close and redevelop Short Street with a pedestrian plaza and park, staff is recommending the implementation of an intermediate design plan for Short Street that includes continued closure of the street to vehicles and use as a pedestrian and public area, with the removal of the existing concrete k-rail and the addition of decorative traffic-rated planter barriers as needed at each end of the street. Attachment 3 shows a simple site layout graphic and a sample planter barrier.

This intermediate plan allows for a public outreach program, such as a design workshop and/or social media design postings, further refinement of the conceptual design, and completion of a cost analysis to be made for a permanent project while also continuing to allow usage of the street for pedestrians and other public activities. Communal dining may also be facilitated if new picnic tables are purchased and placed in the area. The intermediate plan may also allow Short Street to be used as a protected public space for the upcoming Harvest Festival and/or for the expansion of Farmer’s Market, especially during the summer months. As demonstrated from bids on current City projects and based on input from building industry professionals, the current construction bidding climate is very volatile and inflated. This intermediate plan could also allow for better timing in construction cost/bidding, as inflation and labor costs may calm over the next year to 2 years.

To implement this interim option, a Resolution is provided to continue the street closure for the time period needed to develop a permanent pedestrian plaza and park. Usage of the area by Rooster Creek Tavern and Gina’s Restaurant would cease under this intermediate plan.

General Plan Consistency
Infill of the Short St. entrance to Olohan Alley is supported by the following policies from the Land Use Element related to the emphasis of pedestrian related activities in the Village Core.

LU6-5: Village Core developments shall emphasize uses that contribute to the vitality of the whole, creating pedestrian traffic and interest, as outlined in the Design Guidelines for the Arroyo Grande Village.

LU6-6: The Village Core encourages the development of outdoor dining and other similar uses provided that they do not impede pedestrian use of the sidewalks.