Agenda packet — Arroyo Grande City Council, June 28, 2022 (part 2 of 2)

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Page 363 of 382 ends

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4 EXHIBIT " D"
Full Copy on File in the Community
Development Department

CREEKSIDE MIXED- USE CENTER
TENTATIVE TRACT MAP 04- 004 &
PLANNED UNIT DEVELOPMENT 04- 001
THE." PROJECT")
Mitigation Monitoring Program
August 2007
Table of Contents
Introduction 2
Legal Basis 2
Program Implementation and Monitoring 3
Implementation 3
Mitigation Monitoring 4
Mitigation Monitoring Status Reporting 5
Project Mitigation Measures
111
5 4. 1 Aesthetics 5

4. 2 Air Quality 6

4. 3 Biology 7

4. 4 Cultural Resources 1. 6-

4. 5 Geology and Soil 19

4. 6 Hazardous Materials 22

4. 7 Hydrology, and Water Quality 23

4. 8 Land Use 26

4. 9 Noise 26

4. 10 Public Services' and Utilities 26

4. 11 Water and Wastewater 27

Page 367 of 382 ends

Item 8.j.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Robin Dickerson, PE, City Engineer
SUBJECT: Consideration of a Resolution Authorizing the Community Development Director to Execute any Agreements for the Use of Grant Funds for the Sustainable Transportation Planning Grant Regarding Preparation of the Active Transportation Plan
DATE: June 28, 2022
SUMMARY OF ACTION:

Authorizing the Community Development Director to execute the necessary agreements for the Sustainable Transportation Planning Grant (STPG) will allow City staff to complete the necessary conditions of grant approval and move forward retaining a consultant to prepare the Active Transportation Plan (ATP).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The City has added the ATP to the current Capital Improvement Program (CIP) budget for FY 2022-23 and FY 2023-24 that Council approved on June 14, 2022. The total project budget is $250,000, which includes $221,325 from the STPG funds and the required City

11.47% match funds in the amount of $28,675 from Local Sales Tax Fund.

RECOMMENDATION:

Adopt a Resolution authorizing the Community Development Director to execute any agreements and amendments as required for the use of STPG funds as approved by the City Council.

BACKGROUND:

The California Legislature passed, and Governor Edmund G. Brown Jr. signed into law, Senate Bill 1 (SB 1, Beall, Chapter 5, Statutes of 2017), known as the Road Repair and Accountability Act of 2017, a transportation funding bill to provide a reliable source of funds to maintain and integrate the State’s multi-modal transportation system. In addition to the $9.5 million in traditional State and federal grants, approximately $25 million in SB 1 funds for Sustainable Communities Grants, which includes the STPG, is available for the Fiscal Year (FY) 2022-23 grant cycle. The period of grant funding availability spans

Page 368 of 382 ends

Item 8.j.

City Council
Consideration of a Resolution Authorizing the Community Development Director to Execute any Agreements for the Use of Grant Funds for the Sustainable Transportation Planning Grant Regarding Preparation of the Active Transportation Plan
June 28, 2022

Page 2 ends

over three fiscal years and approximately 27 months for project activities after the grant agreement is executed and Caltrans issues a Notice to Proceed.

The SB 1 grant funding is intended to support and implement Regional Transportation Plan (RTP) Sustainable Communities Strategies (SCS) where applicable, and to ultimately achieve the State’s greenhouse gas (GHG) reduction target of 40 and 80 percent below 1990 levels by 2030 and 2050, respectively.

The STPG Program was created to support the California Department of Transportation’s (Caltrans) Mission to “Provide a safe and reliable transportation network that serves all people and respects the environment.”
Eligible planning projects must have a transportation nexus per Article XIX, Sections 2 and 3, of the California Constitution. Therefore, successful planning projects are expected to directly benefit the multi-modal transportation system. These grants will also improve public health, social equity, environmental justice, the environment, and provide other important community benefits.

On July 27, 2021 (Attachment 3), the City Council adopted the Circulation Element Update. Recommendations for active transportation modes and components were embedded throughout the update, including a specific recommendation to prepare an Active Transportation Plan.

On October 12, 2021 (Attachment 4), the City Council signed a letter of support for the submission of the STPG application to prepare an ATP. City staff, on behalf of the City of Arroyo Grande, prepared and submitted a grant application on October 27, 2021. On April 4, 2022 the City of Arroyo Grande received a conditional letter of award (Attachment 2) for the STPG funding in the amount of $221,325.

ANALYSIS OF ISSUES:

The City received a conditional letter of award for the STPG funding which included several general conditions and some special conditions. Staff responded to the request prior to the due date of June 3, 2022. One general condition remains outstanding and is due by July 3, 2022. The general condition requires a current Local Resolution, signed by the governing board that includes the grant title and job title of the person authorized to enter into a contract with Caltrans. This document is required to be submitted to Caltrans by July 3, 2022. The approval of this Resolution will allow staff to complete the necessary requirements for award and move forward executing the agreements and prepare the Request for Qualifications to award a contract to a consultant for preparation of an ATP for the City.

Page 369 of 382 ends

Item 8.j.

Page 3 ends

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution authorizing the Community Development Director to execute any agreements or amendments required for the use of grant funds as approved by the City Council;

2. Modify and adopt the Resolution authorizing the Community Development Director to execute any agreements necessary for the use of grant funds; or

3. Provide other direction to staff.

ADVANTAGES:

The Resolution (Attachment 1) will fulfill the last condition required before the agreements can be executed, making the funds available and allowing City staff to retain a consultant to prepare the ATP. Authorizing the Community Development Director to execute the necessary agreements for the STPG with Caltrans will reduce staff resources necessary for preparing staff reports to execute the agreements, and will reduce the time needed to execute and return the documents. This will allow the Active Transportation Plan (ATP) to continue forward with minimal interruption or delay.

DISADVANTAGES:

Considerable staff time will be necessary to administer the grant and oversee the consultant developing the plan.

ENVIRONMENTAL REVIEW:

In compliance with the California Environmental Quality Act (CEQA), the Community Development Department has determined that the ATP is statutorily exempt from the requirements of CEQA pursuant to Division 13 (commencing with Section 21000) of the Public Resources Code, Section 21080.25, which applies to active transportation plans.

Further, environmental review is not required for the execution of the resolution. Future individual projects will have their own environmental document.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Caltrans Conditional Letter of Award

3. July 27, 2021 Staff Report and Attachments

4. October 12, 2021 Staff Report and Attachments

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE AUTHORIZING THE COMMUNITY

DEVELOPMENT DIRECTOR TO EXECUTE ANY

NECESSARY AGREEMENTS FOR THE USE OF GRANT

FUNDS FOR THE SUSTAINABLE TRANSPORTATION

PLANNING GRANT REGARDING PREPARATION OF THE

ACTIVE TRANSPORTATION PLAN
WHEREAS, the City Council of the City of Arroyo Grande is eligible to receive federal and/or State funding for an active transportation plan (ATP) through the Sustainable Transportation Planning Grant (STPG); and
WHEREAS, the City has budgeted the ATP in the capital improvement budget for FY 2022/23 and 2023/24; and
WHEREAS, the STPG will provide funding to implement a City-wide ATP; and WHEREAS, agreements will need to be executed before such funds can be claimed; and WHEREAS, the City Council of the City of Arroyo Grande wishes to delegate authorization to execute any such agreements and any amendments thereto to the Community Development Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby authorizes the Community Development Director to execute any necessary agreements related thereto.

On motion by Council Member seconded by Council Member and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 28 th day of June, 2022.

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RESOLUTION NO.

PAGE 2

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
____________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

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“Provide a safe and reliable transportation network that serves all people and respects the environment”

DIVISION OF TRANSPORTATION PLANNING
P.O. BOX 942873, MS–32 SACRAMENTO, CA 94273–0001
(916) 261-3326 | TTY 711
www.dot.ca.gov

SENT VIA E-MAIL
Date
On behalf of the California Department of Transportation (Caltrans), Division of Transportation Planning, we are pleased to congratulate you on your Sustainable Transportation Planning Grant award.

Sustainable Transportation Planning Grant Program
Grant Award
Fiscal Year
Grant
Category
Grant Fund
Source
Project Title
Grantee/Agency
Executive Director
Grantee/Agency
Contact
Sub-Recipient(s)
Caltrans District
Contact(s)
Caltrans District
Contact(s) E-mail
Grant Award Local Match
(Cash)
Local Match
(In-Kind)
Total
Local Match
%
Local Match
Total
Project Cost
Conditions of Award Due to Caltrans Grant Expiration Date Final Invoice Due * The final contractually agreed upon Local Match and Fund Source are located on the Grant Application Cover Sheet and Project Cost and Schedule. Any change in Local Match that increases/decreases the Total Project Cost must be approved by Caltrans and may require a Formal Amendment. Each invoice must include the contractual/agreed upon local match % - any deviation to this amount requires an approved Tapered Local Match Amendment prior to invoice submittal. Any change to the Local Match Fund Source requires prior Caltrans approval and an Administrative Amendment. 2022-23 Sustainable Communities Competitive RMRA Active Transportation Plan City of Arroyo Grande Brian Pedrotti, Community Development Director Robin Dickerson, City Engineer NABailey Barton [email protected] $221,325 $28,675 $28,675 11.47% $250,000 06/03/22 02/28/25 04/29/25

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Caltrans Sustainable Transportation Planning Grant Program Grant Award

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“Provide a safe and reliable transportation network that serves all people and respects the environment” Next Steps

1. The Caltrans District Grant Manager will schedule a Conditional Award Teleconference, with your agency soon.
 A list of conditions and project revisions necessary to accept grant funding will be provided at this meeting as well as a follow-up email outlining the discussion.

2. The required conditions must be submitted to the Caltrans District Grant Manager no later than the date listed in the table above.
 Failure to satisfy these conditions will result in the forfeiture of grant funds.

3. The Caltrans District Grant Manager will review and approve all items required to fulfill the Conditions of Grant Acceptance outlined in the teleconference and follow-up email.

4. Once the required conditions are met and agreements in place, the Caltrans District Grant Manager will:
 Send a Notice to Proceed letter (for MPO/RTPAs, this will happen after the OWP/OWPA formal amendment is processed). Grant work cannot begin until the Notice to Proceed letter is received by your agency.  Coordinate and schedule a grant kick-off meeting with your agency.

If you have questions concerning your Conditional Grant Award, please reach out to your Caltrans District contact listed in the table above.

Sincerely,

ERIN THOMPSON
Chief, Office of Regional and Community Planning

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Sustainable Transportation Planning Grant Program
Grant Specific Conditions
Conditions of Award Meeting
Conditions for Grant Acceptance
Grant work cannot begin until the General and Specific Conditions of Grant Acceptance have been satisfied and your Agency has received a Notice to Proceed letter from Caltrans. These conditions must be submitted to your Caltrans District Grant Manager no later than the date listed in the table above. Failure to satisfy these conditions will result in the forfeiture of grant funds.

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Specific Conditions
If Specific Conditions have been identified for this grant, they will be listed below.

Please also ensure you review the General Conditions of Approval and make all necessary revisions to the Grant Application Cover Sheet, Scope of Work (SOW), and/or the Cost and Schedule.

Specific Conditions

2. Consider the potential increase in cost of living and/or gentrification/displacement of existing community as a result of resulting projects, and integrate policy changes to prevent these unintended consequences.

3. Consider how impacts of extreme heat, wildfire and wildfire smoke, poor air quality days, water management, etc. will impact this community and utility of planned infrastructure.

1. Discuss how the project will coordinate transportation, housing, and land use planning components of the project to inform one another (i,e. Joint community events, coordination meetings, etc.).

4. Consider including local Department of Public Health, as well as social service or community-based organizations that focus on and directly represent those with disabilities, those with limited English proficiency, those with unstable or no current housing, low-income, and Black, Indigenous, and other communities of color. Allow these entities to serve on the stakeholder workgroup, and ensure they review and have input into the design and development of community engagement events as well.

5. Task 3: Actively engage stakeholder advisory group (including additional entities listed above) in review and development of outreach strategies, specifically targeted outreach, to ensure those most burdened and under-served community members have all barriers removed and are able to participate in engagement efforts.

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Page
3 of 3

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California Department of Transportation
Sustainable Transportation Planning Grant Program
General Conditions of Award, Next Steps, and Administrative Requirements (State – Non MPO/RTPA)

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General Conditions of Grant Acceptance
• A current (less than one year old) Local Resolution, signed by the governing board that includes the grant project title and job title of the person authorized to enter into a contract with Caltrans, is required to be submitted to Caltrans by July 3, 2022. • Although the Payee Data Record (STD. 204) states government entities are not required to submit the form, it is required by Caltrans Accounting to ensure payments are sent to the correct recipient and address. • Stand-alone tasks for Project Management, and staff and/or consultant coordination are not allowed. Project Management activities must be charged to the tasks in which they accrued.
• The Scope of Work (SOW) and Project Cost and Schedule must include tasks for a kick-off meeting with Caltrans, invoicing, quarterly reporting, and Board adoption or acceptance.
• Ensure the grant award, local match, and total project costs on the Application Cover Sheet and Project Cost and Schedule are consistent with the amounts shown above.
• The earliest project start date is November 1, 2022, with an end date of February 28, 2025. The Project Cost and Schedule will need be updated to reflect your proposed start date. At least one Task must extend to the grant expiration date in February 2025.
• For Local Government Agencies requesting to bill for indirect costs:
o Indirect costs must be identified in the SOW and Project Cost and Schedule, and the indirect cost rate included at the bottom of the Project Cost and Schedule. o An Indirect Cost Allocation Plan/Indirect Cost Rate Proposal (ICAP/ICRP) must be submitted each year to the Inspector General Independent Office of Audits and Investigations for approval. Instructions for submitting an ICAP/ICRP are available at the following webpage: https://ig.dot.ca.gov/resources • Ensure the Grant Application Cover sheet identifies the specific source of cash and in-kind local match funds. The Cover Sheet must identify the agency providing the local match.
o If your agency is using staff time as a cash match, the application cover sheet must identify the source of local match funds for staff time (e.g., General Fund). o Direct grantee staff time is not an allowable in-kind match and must be identified as cash match.
• Third-party in-kind contributions consist of goods and services donated from outside the grantee’s agency (e.g., printing, facilities, interpreters, equipment, advertising,

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California Department of Transportation
Sustainable Transportation Planning Grant Program
General Conditions of Award, Next Steps, and Administrative Requirements (State – Non MPO/RTPA)

Page 2 of 3 ends

staff time, and other goods or services). If utilizing third-party in-kind contributions to satisfy the minimum local match requirement:
o Ensure in-kind contribution information is identified on the Grant Application Cover Sheet and Project Cost and Schedule.
o Sub-recipient staff time, if reimbursed, is considered cash match. If donating their time, it is considered in-kind.
o Submit a Third-Party In-kind Valuation Plan. The District can provide a copy of the valuation plan checklist and template.
• Ensure the deliverable for the consultant procurement task includes: Request for Proposal (RFP), executed consultant contract, and a copy of your agency’s procurement procedures.
• Ensure all changes made to the Application Cover Sheet, SOW, and Project Cost and Schedule are made consistently in all documents.

Next Steps
• Once Caltrans District staff have reviewed and approved all items required to fulfill the Conditions of Grant Acceptance, Caltrans District staff will:
o Send a Notice to Proceed letter once the RGA is fully executed. Grant work cannot begin until this letter is received by the grantee. o Coordinate and schedule a grant kick-off meeting with your agency.

Grant Administrative Requirements
The following Grant Administrative Requirements must be adhered to over the life of the project:
• Quarterly Progress Reports (a narrative of completed project activities). • Request for Reimbursements/invoices (RFRs) at least quarterly, but no more than monthly.
o One-time, lump sum invoices are not allowed.
o If requesting reimbursement of indirect costs, a copy of the ICAP acceptance letter must be submitted with the first invoice.
o Local match commitments must be satisfied with every RFR/invoice, including any local match amount above the minimum amount. If you are unable to meet this commitment, coordinate with your district Contract Manager.

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California Department of Transportation
Sustainable Transportation Planning Grant Program
General Conditions of Award, Next Steps, and Administrative Requirements (State – Non MPO/RTPA)

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• Proposed changes to the Grant Application Cover Sheet, SOW, and Project Cost and Schedule (e.g., local match amount, fund source, movement of funds) will require an Amendment and Caltrans approval.
• All work must be completed by February 28, 2025.
• Final RFR/invoice and the final product are due no later than April 29, 2025. o The final RFR/invoice will not be processed until the final product is submitted.

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ATTACHMENT 3
Attachment 3 - July 27, 2021 Staff Report and Attachments Attachment 3 is available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/11248?fileID=17360

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ATTACHMENT 4
Attachment 4 - October 12, 2021 Staff Report and Attachments Attachment 4 is available as a link:
https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/11554?fileID=17589

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Arroyo Grande City CouncilJune 28, 2022

Arroyo Grande City Council
June 28, 2022