Agenda packet — Arroyo Grande City Council, September 13, 2022 (part 1 of 2)

CITY COUNCIL/SUCCESSOR AGENCY

TO THE DISSOLVED ARROYO GRANDE

REDEVELOPMENT AGENCY MEETING

AGENDA SUMMARY

Tuesday, September 13, 2022, 6:00 p.m.

In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/83255848846
Please click the link above to join the Zoom Meeting:

Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this City Council/Successor Agency meeting is being conducted in a hybrid inperson/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

LATINO OUTREACH COUNCIL

5. AGENDA REVIEW

5.a. Closed Session Announcements
None.

5.b. Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

6. SPECIAL PRESENTATIONS

6.a. Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:

Receive update, accept public comments, discuss, and provide direction as necessary.

6.b. City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

6.c. Honorary Proclamation Recognizing September 15-October 15, 2022 as "National Hispanic Heritage Month"

6.d. Introduction of Police Commander Culver
(MARTINEZ)

6.e. Update on Active Shooter Drill
(MARTINEZ)

7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council/Successor Agency Board. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council/Board Members from taking formal action on matters not published on the agenda. In response to your comments, the Mayor/Chair or presiding Council Member/Board Member may:
• Direct City staff to assist or coordinate with you.
• A Council/Board Member may state a desire to meet with you. • It may be the desire of the Council/Board to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council/Board:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council/Board as a whole and not directed to individual Council/Board members.
• Slanderous, profane or personal remarks against any Council/Board Member or member of the audience shall not be permitted.

8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member/Successor Agency Board Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council/Successor Agency Board may approve

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the remainder of the Consent Agenda on one motion.

8.a. Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:

Ratify the attached listing of cash disbursements for the period of August 1 through August 15, 2022.

8.b. Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of July 31, 2022, as required by Government Code Section 53646(b).

8.c. Consideration of Adoption of Resolution Approving the Last and Final Recognized Obligation Payment Schedule for the Successor Agency to the Arroyo Grande Redevelopment Agency
(VALENTINE)
Recommended Action:

Adopt the Resolution approving the Last and Final Recognized Obligation Payment Schedule (L&F ROPS), covering the period from July 1, 2023 to June 30, 2038, and authorize the Administrative Services Director to present the L&F ROPS to the County Oversight Board for review and approval.

8.d. Consideration of Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meeting of August 23, 2022, as submitted.

8.e. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
(McDONALD\CARMEL)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

8.f. Consideration of Cancellation of November 8, 2022 City Council Meeting (McDONALD)
Recommended Action:

Cancel the regularly scheduled Council meeting of November 8, 2022.

8.g. Consideration of Authorizing the City Attorney to Amend the Affordable Housing Agreement for 252 S. Courtland Street
(PEDROTTI)
Recommended Action:

Authorize the City Attorney to amend the Agreement allowing the property owner to sell the subject property to an eligible, moderate income household.

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8.h. Consideration of a Resolution Approving a Grant Agreement from the Office of Traffic Safety for Traffic Records Improvement and Approval of the Purchase of the Crossroads Traffic Collision Reporting and Electronic Citation Systems (MARTINEZ)
Recommended Action:
1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to purchase a new traffic collision reporting and electronic citation system, 2) Approve a Budget Amendment Request for FY 2022-23 in the amount of $109,000 to account for the OTS grant revenue and the expenditures for the new reporting and citation systems, and 3) Approve the sole source purchase of the Crossroads traffic collision reporting and electronic citation software programs.

8.i. Consideration of a Resolution Approving a Grant Agreement with the Office of Traffic Safety for Traffic/DUI Enforcement
(MARTINEZ)
Recommended Action:
1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to help address ongoing traffic safety concerns and appropriate the funding for the activities; and 2) Approve a Budget Amendment Request for FY 2022-23 in the amount of $58,000 to account for the additional revenue and expenditures related to the grant.

8.j. Consider Adoption of a Resolution Pursuant to Public Contract Code (PCC) Section 20168 and Authorizing Contracting Without a Competitive Solicitation for Bids Pursuant to PCC Section 22050 for FCFA Station 1 Emergency Generator Replacement (ROBESON)
Recommended Action:
1) Adopt a Resolution finding that an emergency exists within the City related to the replacement of the emergency generator at the Five Cities Fire Authority Fire Station 1 and authorizing contracting without a competitive solicitation for bids; and 2) Authorize the City Manager, or designee, to execute a contract with a qualified contractor for construction of the project.

8.k. Consideration of Acceptance of the 2021 Street Repairs Project, PW 2021-01 (ROBESON)
Recommended Action:
1) Accept the project improvements as constructed by Ferravanti Grading & Paving in accordance with the plans and specifications for the 2021 Street Repairs Project, PW 2021- 01; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirtyfive (35) days after the Notice of Completion has been recorded, if no liens have been filed.

8.l. Consideration of Resolution Authorizing Refund of Planning Commission Appeal Fees to the Appellants of Vacation Rental Permits Approved for 263-D Spruce Street and 1170 Linda Drive
(PEDROTTI)
Recommended Action:

Adopt a Resolution approving a refund of the Planning Commission appeal fees to the

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appellants of the vacation rental permits approved for 263-D Spruce Street and 1170 Linda Drive.

8.m. Consideration of a Grant Agreement with Smart Share Housing Solutions for Public Outreach, Education, and Project Management to Facilitate Development of Accessory Dwelling Units in Arroyo Grande
(PEDROTTI)
Recommended Action:

Review the proposal from SSHS and authorize the City Manager to execute an Agreement between the City and SSHS for public outreach, education, and project management and demonstration to facilitate the development of ADUs in the City.

9. PUBLIC HEARINGS

9.a. Discuss and Consider Introduction of Ordinance Amending Title 16 of Arroyo Grande Municipal Code Regarding Accessory Dwelling Units; Development Code Amendment 20- 001 and Consideration of a Fee Waiver Program for Certain Accessory Dwelling Units (PEDROTTI)
Recommended Action:

Introduce the Ordinance amending the regulations for accessory dwelling units and provide feedback about the details of the proposed fee waiver program.

9.b. Introduction of Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Short Term Rentals (Vacation Rentals and Homestays); Development Code Amendment 22-002
(PEDROTTI)
Recommended Action:

Introduce an Ordinance amending Title 16 of the AGMC regarding short term rentals.

10. OLD BUSINESS
None.

11. NEW BUSINESS

11.a. Discussion of Draft Ordinance Addressing Tiny Homes on Wheels (PEDROTTI)
Recommended Action:

Review the proposed Tiny Homes on Wheels Ordinance, receive public comment, and provide direction to staff regarding the development of the Ordinance.

12. COUNCIL COMMUNICATIONS
Any Council/Board Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council/Board Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council/Board Member.

13. CLOSED SESSION
None.

14. ADJOURNMENT

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All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council/Successor Agency Board Members within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council/Successor Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slospan.org.

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Item 6.c. - Page 1

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Item 8.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: September 13, 2022
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $1,619,889.16 fiscal impact that includes the following items:
 Accounts Payable Checks $1,173,728.10
 Payroll & Benefit Checks $446,161.06
RECOMMENDATION:

Ratify the attached listing of cash disbursements for the period of August 1 through August 15, 2022.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2021-22 and FY 2022-23 budgets.

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Item 8.a.

City Council
Consideration of Cash Disbursement Ratification
September 13, 2022

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ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. August 1 – August 15, 2022 – Accounts Payable Check Register

2. August 12, 2022 – Payroll and Benefit Check Register

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CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 1 08/01/2022 294710 $ 50.00 FILING FEE-NOE 2022 PEDESTRIAN 010.4002.5201 SLO COUNTY CLERK-RECORDER2 08/05/2022 294711 8,573.72 FY22/23 STORMWATER SOFTWARE LICENSE 010.4301.5303 2NDNATURE, LLC3 08/05/2022 294712 900.00 08/07 SOUND PRODUCTION SUMMER CONCERT 010.4421.5504 ADEPT EVENTS LLC4 08/05/2022 294713 140.00 CITY HALL HEATER-TROUBLESHOOT 010.4213.5303 ALPINE REFRIGERATION5 08/05/2022 294714 126.06 MISC OFFICE SUPPLIES 010.4120.5201 AMAZON CAPITAL SERVICES6 08/05/2022 294714 517.19 STANDING DESK 640.4710.5201 AMAZON CAPITAL SERVICES7 08/05/2022 294715 18,613.75 QTR 4 FY21/22 ANIMAL SERVICES CONTRACT 010.4201.5321 ANIMAL SERVICES8 08/05/2022 294716 28.41 BAN#9391033183 010.4201.5403 AT&T9 08/05/2022 294716 242.01 BAN#9391033184 010.4201.5403 AT&T 10 08/05/2022 294716 62.26 BAN#9391033187 010.4201.5403 AT&T11 08/05/2022 294716 31.68 BAN#9391033183 010.4201.5403 AT&T12 08/05/2022 294716 239.45 BAN#9391033184 010.4201.5403 AT&T13 08/05/2022 294716 67.81 BAN#9391033187 010.4201.5403 AT&T14 08/05/2022 294716 24.28 BAN#9391033186 010.4145.5403 AT&T15 08/05/2022 294716 46.88 BAN#9391033181 640.4710.5403 AT&T16 08/05/2022 294717 126.68 08/22 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC17 08/05/2022 294718 145.00 UST INSPECTION-CITY YARD 010.4305.5303 B & T SVC STN CONTRACTORS, INC18 08/05/2022 294719 553.85 PD-4606-MAINT & REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE19 08/05/2022 294720 40.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH20 08/05/2022 294720 20.00 CAR WASH B-409 010.4212.5601 BOB'S EXPRESS WASH21 08/05/2022 294720 30.00 CAR WASH PW-8 010.4301.5601 BOB'S EXPRESS WASH22 08/05/2022 294720 10.00 CAR WASH PW-23 010.4305.5601 BOB'S EXPRESS WASH23 08/05/2022 294720 12.00 CAR WASH PW-69 220.4303.5601 BOB'S EXPRESS WASH24 08/05/2022 294720 12.00 CAR WASH PW-14 612.4610.5601 BOB'S EXPRESS WASH25 08/05/2022 294720 45.00 CAR WASH PW-60, PW-10, PW-44 640.4712.5601 BOB'S EXPRESS WASH26 08/05/2022 294720 364.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH27 08/05/2022 294720 140.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH28 08/05/2022 294721 77.58 PATROL BUSINESS CARDS PEINADO 010.4203.5255 BOONE PRINTING & GRAPHICS INC29 08/05/2022 294721 77.58 PATROL BUSINESS CARDS RAMIREZ 010.4203.5255 BOONE PRINTING & GRAPHICS INC30 08/05/2022 294722 126.00 PEST CONTROL: CITY HALL 010.4213.5303 BREZDEN PEST CONTROL, INC31 08/05/2022 294723 66.00 PRE-EMPLOYMENT LIVESCAN-PD 010.4204.5329 CA ST DEPT OF JUSTICE32 08/05/2022 294724 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS33 08/05/2022 294724 53.37 ACCT#8245100960221923 PW TV 010.4307.5303 CHARTER COMMUNICATIONS34 08/05/2022 294725 108.00 07/22 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT35 08/05/2022 294726 149.00 REFUND SOCCER CAMP 010.0000.4605 JAMES COLOMBO36 08/05/2022 294727 50.21 PLANS/SPECS PED CROSSINGS 350.5607.7301 CRISP IMAGING37 08/05/2022 294728 257.60 07/22 SENIOR FITNESS 010.4424.5351 GAYLE CUDDY38 08/05/2022 294729 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 EMILY CUTRELL39 08/05/2022 294730 400.00 06/22 NETBILL MONTHLY MAINTENANCE 640.4710.5303 DATAPROSE LLC

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CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 40 08/05/2022 294730 $ 484.68 06/22 NETBILL CC TRANSACTIONS 640.4710.5555 DATAPROSE LLC41 08/05/2022 294730 1,587.84 06/22 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC42 08/05/2022 294730 121.17 06/22 NETBILL CC TRANSACTIONS 612.4610.5555 DATAPROSE LLC43 08/05/2022 294731 338.46 KYOCERA COPIER LEASE 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS44 08/05/2022 294732 912.00 ROLLER SKATING SUMMER SESSION 010.4424.5351 DOOMSDAY SKATE LLC45 08/05/2022 294733 298.00 REFUND SOCCER CAMP-$149 X 2 010.0000.4605 ROSALIE EICHERMUELLER46 08/05/2022 294734 87.68 SOTO IRRIGATION PARTS 010.4430.5605 FARM SUPPLY CO47 08/05/2022 294735 149.00 REFUND SOCCER CAMP 010.0000.4605 TUDIE FINK48 08/05/2022 294736 595.00 07/22 BRIDGE GAMES & CLASSES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE49 08/05/2022 294737 25.25 (6) KEYS , BOLT SNAP 010.4420.5605 FRANK'S LOCK & KEY50 08/05/2022 294738 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 SARAH GARRISON51 08/05/2022 294739 2,423.75 HALCYON COMPLETE STREETS 010.4130.5303 GHD INC52 08/05/2022 294739 9,275.00 ATP CYCLE 6 010.4301.5303 GHD INC53 08/05/2022 294739 6,962.50 AMENDMENT 1A (GIS SERVICES) 010.4301.5303 GHD INC54 08/05/2022 294740 500.00 08/07/22 SUMMER CONCERT SERIES 010.4421.5504 DANIEL J GRASSESCHI55 08/05/2022 294741 86.08 PORTABLE TOILET RENTAL-06/29-7/26 220.4303.5552 HARVEY'S HONEY HUTS56 08/05/2022 294742 165.24 08/22 AETNA RESOURCES EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR57 08/05/2022 294742 41.31 08/22 AETNA RESOURCES EAP-FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR58 08/05/2022 294743 373.76 WELL OIL- 25 GALLONS 640.4711.5603 JB DEWAR, INC59 08/05/2022 294743 254.95 FUEL 010.4203.5608 JB DEWAR, INC60 08/05/2022 294743 158.07 FUEL 010.4203.5608 JB DEWAR, INC61 08/05/2022 294743 243.10 FUEL 010.4203.5608 JB DEWAR, INC62 08/05/2022 294744 117.50 RE-WIRE LIGHTS AT GAZEBO-DUSK TO DAWN 010.4213.5303 JD ELECTRIC63 08/05/2022 294745 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KIM LEWIS64 08/05/2022 294746 200.00 WASHING MACHINE REBATE 226.4306.5554 LIN LIN65 08/05/2022 294747 56.25 FACILITY USAGE-PAULDING ROLLER RINK 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST66 08/05/2022 294747 157.50 06/17 CIM FIELD TRIP-PISMO PRESERVE 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST67 08/05/2022 294747 114.25 06/22 CIM FIELD TRIP AGHS POOL 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST68 08/05/2022 294747 370.75 06/23 CIM FIELD TRIP ATAS. ZOO 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST69 08/05/2022 294747 83.00 06/28 CIM FIELD TRIP RANCHO GRANDE PARK 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST70 08/05/2022 294747 105.00 06/22 ROOM USE FEE-OV 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST71 08/05/2022 294748 149.00 REFUND SOCCER CAMP 010.0000.4605 JENNY MCCARROLL72 08/05/2022 294749 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 TAMARA MCDONNELL73 08/05/2022 294750 298.00 REFUND SOCCER CAMP- $149 X 2 010.0000.4605 JAIME MCMILLAN74 08/05/2022 294751 290.00 REFUND ART CAMP - $145 X 2 010.0000.4605 LESLIE MEHIGAN75 08/05/2022 294752 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KRISTA MILLER76 08/05/2022 294753 12.48 BLDG MAINT-SCRAPER, CABLETIES 010.4201.5604 MINER'S ACE HARDWARE, INC77 08/05/2022 294753 19.37 PW59-CLIP SPRING, 17" BAR 010.4420.5601 MINER'S ACE HARDWARE, INC78 08/05/2022 294753 23.69 PROPANE TANK EXCHANGE 220.4303.5613 MINER'S ACE HARDWARE, INC

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CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 79 08/05/2022 294753 $ 107.63 (3) TREE & SHRUB PROTECT & FEED 010.4420.5605 MINER'S ACE HARDWARE, INC80 08/05/2022 294753 65.67 (4) SPRAYPAINT, PICKUP TOOL 010.4420.5605 MINER'S ACE HARDWARE, INC81 08/05/2022 294753 20.46 WORK GLOVES 220.4303.5255 MINER'S ACE HARDWARE, INC82 08/05/2022 294753 87.27 FORRESTRY HELMET SYSTEM 220.4303.5255 MINER'S ACE HARDWARE, INC83 08/05/2022 294753 29.70 HACKSAW, WIRE BRUSH, METAL CUT 010.4420.5605 MINER'S ACE HARDWARE, INC84 08/05/2022 294753 20.46 BLDG MAINT- DEADBOLT 010.4201.5604 MINER'S ACE HARDWARE, INC85 08/05/2022 294753 21.09 BLDG MAINT-GOOF OFF, SCRAPER 010.4201.5604 MINER'S ACE HARDWARE, INC86 08/05/2022 294753 6.30 BLDG MAINT-FASTENERS 010.4201.5604 MINER'S ACE HARDWARE, INC87 08/05/2022 294753 9.18 BLDG MAINT-FASTENERS 010.4201.5604 MINER'S ACE HARDWARE, INC88 08/05/2022 294753 21.50 BLDG MAINT-KEYS 010.4201.5604 MINER'S ACE HARDWARE, INC89 08/05/2022 294753 93.69 GLOVES, BRUSHES, POCKET KNIFE 640.4712.5255 MINER'S ACE HARDWARE, INC90 08/05/2022 294753 56.01 (2) GRAIN SCOOPS 010.4213.5604 MINER'S ACE HARDWARE, INC91 08/05/2022 294753 7.52 MONOFILMENT LINE, CAULK 010.4213.5604 MINER'S ACE HARDWARE, INC92 08/05/2022 294753 37.67 CAULK, PRIMER, WOOD FINISH 010.4213.5604 MINER'S ACE HARDWARE, INC93 08/05/2022 294753 15.07 RESTROOM SIGN 010.4213.5604 MINER'S ACE HARDWARE, INC94 08/05/2022 294754 84.97 PD-4609 MAINTENANCE 010.4203.5601 MULLAHEY FORD95 08/05/2022 294754 100.00 PD-4609 REPAIR 010.4203.5601 MULLAHEY FORD96 08/05/2022 294754 154.90 PD FLEET-STOCK AIR FILTERS 010.4203.5601 MULLAHEY FORD97 08/05/2022 294755 185.60 07/22 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON98 08/05/2022 294756 1,260.42 PW-68 R&R RADIO & ARROW BOARD 640.4712.6201 NICK'S TELECOM (DBA)99 08/05/2022 294757 11.73 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC 100 08/05/2022 294757 10.70 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC101 08/05/2022 294757 45.90 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC102 08/05/2022 294758 69.03 COPIER MAINT AGREEMENT 010.4204.5602 OFFICE1103 08/05/2022 294759 400.00 06/22 SOTO GOPHER CONTROL 010.4420.5303 PACIFIC GOPHER CONTROL104 08/05/2022 294760 119.95 08/22 WIFI SVC HUBNER SITE 010.4201.5403 PEAKWIFI LLC105 08/05/2022 294761 1,200.00 PET PICK-UP WICKETS 010.4420.5605 PET PICK-UPS106 08/05/2022 294761 192.71 FREIGHT 010.4420.5605 PET PICK-UPS107 08/05/2022 294762 200.00 06/22 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP108 08/05/2022 294763 251.63 POSTAGE MACHINE LEASE 010.4204.5602 PITNEY BOWES, INC109 08/05/2022 294764 5,332.60 LEGO CAMPS-SUMMER SESSION 1 & 2 010.4424.5351 PLAY-WELL TEKNOLOGIES110 08/05/2022 294765 10,086.61 TRAFFIC WAY BRIDGE REPLACEMENT 350.5679.7501 QUINCY ENGINEERING INC111 08/05/2022 294766 88.20 UNIFORMS-ADMIN 010.4201.5272 R & T EMBROIDERY, INC112 08/05/2022 294766 45.90 SWEATSHIRT & LOGO -K BROOKS 640.4712.5255 R & T EMBROIDERY, INC113 08/05/2022 294767 60.86 UNIFORMS-NAME BARS 010.4203.5272 RANGE MASTER114 08/05/2022 294768 50.00 REIMBURSE FOR FACEBOOK ADS 7/22-7/24 010.4421.5504 KELLY REYNOLDS115 08/05/2022 294768 34.99 REIMBURSE-FACEBOOK ADS 07/23-07/31 010.4421.5504 KELLY REYNOLDS116 08/05/2022 294769 15.00 06/22 REVERSE OSMOSIS RENTAL-PD 010.4201.5303 RICHETTI COMPLETE WATER117 08/05/2022 294770 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ELLIOT RIFORGIATE

Page 12 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 118 08/05/2022 294771 $ 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 VANESSA RODRIGUEZ119 08/05/2022 294772 149.00 REFUND-SOCCER CAMP 010.0000.4605 MICHELE ROWE120 08/05/2022 294773 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KATIE SCHULTZ121 08/05/2022 294774 260.97 (2) 2.5 GALL HERBICIDE 220.4303.5613 SITEONE LANDSCAPE SUPPLY LLC122 08/05/2022 294774 161.24 (6) NO SPILL GAS CANS 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC123 08/05/2022 294775 285.00 06/22 PARKING CITATION REV DIST 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER124 08/05/2022 294776 220,430.50 FY21/22 DISPATCH SERVICES CONTRACT 010.4201.5303 SLO COUNTY SHERIFF'S DEPT125 08/05/2022 294777 16.80 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS126 08/05/2022 294777 16.76 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS127 08/05/2022 294777 19.91 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS128 08/05/2022 294777 17.77 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS129 08/05/2022 294778 750.00 FACILITY USE: QUILTERS, KNITTERS 010.4424.5251 ST JOHN'S LUTHERAN CHURCH130 08/05/2022 294779 149.00 REFUND SOCCER CAMP 010.0000.4605 BREANA STACHURA131 08/05/2022 294780 2,498.40 PATROL EQUIPMENT - MOTORS UPFITTING 010.4203.5601 STALKER RADAR132 08/05/2022 294780 22.50 FREIGHT 010.4203.5601 STALKER RADAR133 08/05/2022 294780 193.63 SALES TAX 010.4203.5601 STALKER RADAR134 08/05/2022 294781 298.00 REFUND SOCCER CAMP- $149 X 2 010.0000.4605 NORA STONE135 08/05/2022 294782 280.00 UNIFORMS-RAMIREZ 010.4203.5272 TEMPLETON UNIFORMS136 08/05/2022 294782 106.52 UNIFORMS-EASTER 010.4203.5272 TEMPLETON UNIFORMS137 08/05/2022 294782 390.12 UNIFORMS-PEINADO 010.4203.5272 TEMPLETON UNIFORMS138 08/05/2022 294783 40.80 CC PUBLIC NOTICE YEAR END CITY FINANCIALS 010.4002.5301 THE MCCLATCHY COMPANY LLC139 08/05/2022 294783 54.40 CC ORDINANCE SUMMARY SB9 010.4002.5301 THE MCCLATCHY COMPANY LLC140 08/05/2022 294783 62.90 CC ORDINANCE SUMMARY-SALES TAX 010.4002.5301 THE MCCLATCHY COMPANY LLC141 08/05/2022 294783 54.40 CC PH-SOLID WASTE RATE INCREASE 010.4002.5301 THE MCCLATCHY COMPANY LLC142 08/05/2022 294783 59.50 CC ORDINANCE SUMMARY TRANS USE TAX 010.4002.5301 THE MCCLATCHY COMPANY LLC143 08/05/2022 294783 122.40 CC RESOLUTION 5184 LLD TRACT1769 217.4460.5355 THE MCCLATCHY COMPANY LLC144 08/05/2022 294783 130.90 CC RESOLUTION 5182 LLD PARKSIDE 219.4460.5304 THE MCCLATCHY COMPANY LLC145 08/05/2022 294783 129.20 CC RESOLUTION 5183 LLD GRACE LANE 216.4460.5303 THE MCCLATCHY COMPANY LLC146 08/05/2022 294784 112.61 STREET SIGN LETTERS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS147 08/05/2022 294785 75.00 06/22 INVESTIGATIVE SVCS 010.4204.5303 TRANSUNION RISK148 08/05/2022 294785 75.00 05/22 INVESTIGATIVE SVCS 010.4204.5303 TRANSUNION RISK149 08/05/2022 294786 50.00 REFUND PARK DEPOSIT-STROTHER 010.0000.2206 KATHY TYREE150 08/05/2022 294786 58.00 REFUND PARK RENTAL-STROTHER 010.0000.4354 KATHY TYREE151 08/05/2022 294787 79.57 07/22 COPIER CONTRACT 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA)152 08/05/2022 294788 144.36 REIMB FENCE REPAIR COSTS - DAMAGED BY CITY TREE 010.4420.5605 DIANA VAN WINKLE153 08/05/2022 294789 78.80 06/22 DOCUMENT SHREDDING SERVICE 010.4201.5303 VITAL RECORDS CONTROL154 08/05/2022 294790 244.50 WALLACE STORMWATER MGMT 010.4301.5303 WALLACE GROUP A CALIF CORP155 08/05/2022 294790 297.75 MANAGEMENT OF FOG PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP156 08/05/2022 294790 1,310.98 MANAGEMENT OF FOG PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP

Page 13 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 157 08/05/2022 294791 $ 1,769.66 NCMA STAFF EXTENSION SERVICES 640.4710.5303 WATER SYSTEMS CONSULTING INC158 08/05/2022 294792 590.00 PLUMBING RETROFIT-168 S ELM 226.4306.5303 WATERBOYS PLUMBING159 08/05/2022 294793 564.59 COPY MACHINE LEASE PAYMENT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL160 08/05/2022 294794 311.03 (4) 15 GALL PISTACIA 010.4420.5308 WEST COVINA NURSERIES161 08/05/2022 294795 3,370.00 CASH FOR GRASS- 3370 SQ FT 226.4306.5554 MARTIN WINDMAN162 08/05/2022 294796 95.00 USED OIL PICKUP SERVICE 010.4305.5303 WORLD OIL ENVIROMENTAL SVCS163 08/05/2022 294797 1,355.90 SOCCER-SUMMER BREAK CAMP SESSION 010.4424.5351 YOUTH EVOLUTION BASKETBALL164 08/05/2022 294798 187.41 UB Refund Cst #00024386 640.0000.2301 CAMERON CALI165 08/05/2022 294799 130.98 UB Refund Cst #00026682 640.0000.2301 DELANEY DRAGOMANOVICH166 08/05/2022 294800 184.53 UB Refund Cst #00019142 640.0000.2301 ELTAHRY ELGHANDOUR167 08/05/2022 294801 72.20 UB Refund Cst #00026733 640.0000.2301 AMBER SELLINGER168 08/05/2022 294802 8,551.02 08/22 DENTAL INSURANCE 011.0000.2110 DELTA DENTAL169 08/05/2022 294802 2,500.77 08/22 DENTAL INSURANCE RETIREE 010.4099.5132 DELTA DENTAL170 08/05/2022 294803 4,020.00 PORAC MED INSURANCE 011.0000.2109 PERS - ACTIVE MED171 08/05/2022 294803 882.18 PPO PERS PLATINUM - SEIU 011.0000.2109 PERS - ACTIVE MED172 08/05/2022 294803 8,111.40 PPO PERS GOLD - MANAGEMENT 011.0000.2109 PERS - ACTIVE MED173 08/05/2022 294803 10,041.84 PPO PERS GOLD - POLICE 011.0000.2109 PERS - ACTIVE MED174 08/05/2022 294803 13,871.68 PPO PERS GOLD - SEIU 011.0000.2109 PERS - ACTIVE MED175 08/05/2022 294803 742.70 BLUE SHIELD TRIO HMO - MGMT 011.0000.2109 PERS - ACTIVE MED176 08/05/2022 294803 2,673.72 BLUE SHIELD TRIO HMO - POLICE 011.0000.2109 PERS - ACTIVE MED177 08/05/2022 294803 3,862.04 BLUE SHIELD TRIO HMO - SEIU 011.0000.2109 PERS - ACTIVE MED178 08/05/2022 294803 13,176.56 HMO-UNITED HEALTHCARE-MGMT 011.0000.2109 PERS - ACTIVE MED179 08/05/2022 294803 11,161.34 HMO UNITED HEALTHCARE-POLICE 011.0000.2109 PERS - ACTIVE MED180 08/05/2022 294803 17,982.14 HMO UNITED HEALTHCARE-SEIU 011.0000.2109 PERS - ACTIVE MED181 08/05/2022 294803 9,146.08 HMO UNITED HEALTHCARE-FIRE 011.0000.2109 PERS - ACTIVE MED182 08/05/2022 294803 2,293.68 PERS PLATINUM-FIRE MANAGEMENT 011.0000.2109 PERS - ACTIVE MED183 08/05/2022 294803 4,058.04 PPO PERS PLATINUM - FIRE 011.0000.2109 PERS - ACTIVE MED184 08/05/2022 294803 8,816.76 PPO PERS GOLD - FIRE 011.0000.2109 PERS - ACTIVE MED185 08/05/2022 294803 6,045.72 HMO-UNITED HEALTH FIRE-MGMT 011.0000.2109 PERS - ACTIVE MED186 08/05/2022 294803 318.80 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED187 08/05/2022 294803 98.24 ACTIVE HEALTH ADMIN FEE-FCFA 010.0000.1111 PERS - ACTIVE MED188 08/05/2022 294803 6,788.17 RETIREE HEALTH INS 010.4099.5136 PERS - ACTIVE MED189 08/05/2022 294803 602.76 RETIREE HEALTH INS-FCFA 010.0000.1111 PERS - ACTIVE MED190 08/05/2022 294803 752.74 RETIREE HEALTH INS 220.4303.5136 PERS - ACTIVE MED191 08/05/2022 294803 (0.48) ROUNDING DIFFERENCE 011.0000.2109 PERS - ACTIVE MED192 08/05/2022 294804 3,190.79 ACTIVE HEALTH INS-PT NONPERS 011.0000.2109 PERS - ACTIVE MED193 08/05/2022 294804 10.53 ACTIVE HEALTH ADMIN FEE-PT NON 010.4145.5131 PERS - ACTIVE MED194 08/05/2022 294805 970.80 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO195 08/05/2022 294805 543.19 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO

Page 14 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 196 08/05/2022 294805 $ 23.50 STANDARD LIFE TAXABLE DEDUCT 011.0000.2113 STANDARD INSURANCE CO197 08/05/2022 294805 1,657.50 STANDARD LTD/STD INSURANCE 011.0000.2113 STANDARD INSURANCE CO198 08/05/2022 294805 35.72 ADJUSTMENTS 011.0000.2113 STANDARD INSURANCE CO199 08/05/2022 294806 2,180.32 08/22 VISION CARE INSURANCE 011.0000.2119 VISION SERVICE PLAN200 08/05/2022 294806 645.62 08/22 VISION CARE INSURANCE-RETIREE 010.4099.5133 VISION SERVICE PLAN201 08/05/2022 294807 19,777.95 06/22 PROF LEGAL SVCS 010.4003.5304 CARMEL & NACCASHA, LLP202 08/05/2022 294807 916.50 06/22 LITIGATON & RELATED MATTERS 010.4003.5327 CARMEL & NACCASHA, LLP203 08/05/2022 294808 256,350.98 06/22 SEWER SVC COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST204 08/05/2022 294808 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST205 08/05/2022 294808 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST206 08/05/2022 294808 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST207 08/05/2022 294808 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST208 08/05/2022 294808 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST209 08/05/2022 294808 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST210 08/05/2022 294808 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST211 08/05/2022 294808 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST212 08/05/2022 294808 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST213 08/05/2022 294808 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST214 08/05/2022 294808 8.81 CITY ACCT- 127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST215 08/05/2022 294808 8.81 CITY ACCT-211 N HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST216 08/05/2022 294809 16,887.63 05/22 TMD REMITTANCE 761.0000.2007 VISIT SLO CAL217 08/05/2022 294809 (337.75) 05/22 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL218 08/08/2022 294810 4,017.83 FALL 2022 ACTIVITY GUIDE POSTAGE 010.4421.5504 US POSTMASTER219 08/12/2022 294811 900.00 08/14 SOUND PRODUCTION-SUMMER CONCERT 010.4421.5504 ADEPT EVENTS LLC220 08/12/2022 294811 900.00 08/21 SOUND PRODUCTION-SUMMER CONCERT 010.4421.5504 ADEPT EVENTS LLC221 08/12/2022 294812 667.50 07/22 CABLECASTING 010.4002.5330 AGP VIDEO, INC222 08/12/2022 294812 750.00 07/22 WEBSITE STREAMING & ARCHIVING 010.4002.5303 AGP VIDEO, INC223 08/12/2022 294813 587.23 REPLACEMENT WATER FILTERS 010.4213.5604 AMAZON CAPITAL SERVICES224 08/12/2022 294813 149.34 SHOE SCRAPER 010.4420.5605 AMAZON CAPITAL SERVICES225 08/12/2022 294813 472.10 BLUE TRASH BAGS 220.4303.5613 AMAZON CAPITAL SERVICES226 08/12/2022 294813 38.78 WALL CLOCK-COUNCIL CHAMBERS 010.4213.5604 AMAZON CAPITAL SERVICES227 08/12/2022 294813 46.32 SOTO-SWEATSHIRT FOR DARYL 010.4430.5255 AMAZON CAPITAL SERVICES228 08/12/2022 294813 123.85 CELL PHONE HOLDERS FOR VEHICLES 220.4303.5255 AMAZON CAPITAL SERVICES229 08/12/2022 294813 252.00 SAFETY VESTS (4) 220.4303.5255 AMAZON CAPITAL SERVICES230 08/12/2022 294813 188.64 TOILET PAPER 010.4420.5605 AMAZON CAPITAL SERVICES231 08/12/2022 294813 77.80 EARPLUGS 220.4303.5255 AMAZON CAPITAL SERVICES232 08/12/2022 294813 173.47 TRASH CAN LIDS 010.4420.5605 AMAZON CAPITAL SERVICES233 08/12/2022 294813 289.85 DEWALT BATTERIES 220.4303.5613 AMAZON CAPITAL SERVICES234 08/12/2022 294813 17.22 CELL PHONE SCREEN PROTECTOR 010.4420.5255 AMAZON CAPITAL SERVICES

Page 15 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 235 08/12/2022 294813 $ 66.20 HAND SANITIZER 010.4420.5255 AMAZON CAPITAL SERVICES236 08/12/2022 294813 59.23 STRAW HATS 010.4420.5605 AMAZON CAPITAL SERVICES237 08/12/2022 294813 8.61 CELL PHONE SCREEN PROTECTOR 220.4303.5255 AMAZON CAPITAL SERVICES238 08/12/2022 294813 70.58 EAR PLUGS 010.4420.5605 AMAZON CAPITAL SERVICES239 08/12/2022 294814 1,567.45 PURCHASE WATER METERS FOR FY 2022/23 640.4712.5207 AQUA-METRIC SALES CO(DBA)240 08/12/2022 294814 1,970.31 PURCHASE WATER METERS FOR FY 2022/23 640.4712.5207 AQUA-METRIC SALES CO(DBA)241 08/12/2022 294815 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES242 08/12/2022 294815 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES243 08/12/2022 294815 53.47 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES244 08/12/2022 294815 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES245 08/12/2022 294815 3.50 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES246 08/12/2022 294815 14.01 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES247 08/12/2022 294815 19.94 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES248 08/12/2022 294815 10.44 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES249 08/12/2022 294815 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES250 08/12/2022 294815 190.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES251 08/12/2022 294815 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES252 08/12/2022 294815 13.97 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES253 08/12/2022 294815 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES254 08/12/2022 294815 3.50 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES255 08/12/2022 294815 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES256 08/12/2022 294815 20.51 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES257 08/12/2022 294815 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES258 08/12/2022 294815 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES259 08/12/2022 294815 93.97 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES260 08/12/2022 294815 7.01 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES261 08/12/2022 294815 3.50 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES262 08/12/2022 294815 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES263 08/12/2022 294815 57.60 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES264 08/12/2022 294815 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES265 08/12/2022 294815 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES266 08/12/2022 294815 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES267 08/12/2022 294815 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES268 08/12/2022 294815 20.79 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES269 08/12/2022 294815 7.68 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES270 08/12/2022 294815 3.50 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES271 08/12/2022 294815 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES272 08/12/2022 294815 22.49 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES273 08/12/2022 294815 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES

Page 16 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 274 08/12/2022 294815 $ 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES275 08/12/2022 294815 47.54 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES276 08/12/2022 294815 9.18 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES277 08/12/2022 294815 15.25 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES278 08/12/2022 294815 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES279 08/12/2022 294815 23.99 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES280 08/12/2022 294815 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES281 08/12/2022 294815 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES282 08/12/2022 294816 9.80 PARKS DEPT MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES283 08/12/2022 294817 24.28 BAN#9391033180 010.4145.5403 AT&T284 08/12/2022 294818 145.00 REFUND ART CAMP 010.0000.4605 TIFFANY BAKER285 08/12/2022 294819 735.00 REFUND-PLOT PLAN REVIEW APP 010.0000.4510 VERONICA BENAVIDEZ286 08/12/2022 294820 300.00 ACT SHOOTER INSTRUCT TRAINING, POST PER DIEM 010.4203.5501 REGGIE BIO287 08/12/2022 294821 2,769.29 CANDIDATE MAILER 010.4102.5255 BOONE PRINTING & GRAPHICS INC288 08/12/2022 294821 831.85 UTILITY ENVELOPES 010.4102.5255 BOONE PRINTING & GRAPHICS INC289 08/12/2022 294822 41.99 (2) SHOVELS, SPRAY PAINT 010.4420.5605 BRISCO MILL & LUMBER YARD290 08/12/2022 294822 50.10 LETTERS, BLADES, TAPE, SPRAY CAN 010.4420.5605 BRISCO MILL & LUMBER YARD291 08/12/2022 294822 114.36 CHAIN, TRASH CAN LID, STENCIL, 010.4420.5605 BRISCO MILL & LUMBER YARD292 08/12/2022 294822 119.57 CELL PHONE MOUNTS 640.4712.5255 BRISCO MILL & LUMBER YARD293 08/12/2022 294822 14.00 CEMENT TOOL 640.4712.5273 BRISCO MILL & LUMBER YARD294 08/12/2022 294822 16.46 JB WELD, GLUE 220.4303.5613 BRISCO MILL & LUMBER YARD295 08/12/2022 294822 17.23 PHONE MAGNET 220.4303.5613 BRISCO MILL & LUMBER YARD296 08/12/2022 294822 49.45 WIRE NUTS, PAINT MARKER, ELECTRICAL TAPE 640.5946.7001 BRISCO MILL & LUMBER YARD297 08/12/2022 294822 25.18 PAINT BRUSHES 640.4712.5255 BRISCO MILL & LUMBER YARD298 08/12/2022 294823 67.69 WORK ORDER FORM PRINTING 612.4610.5306 BURDINE PRINTING (DBA)299 08/12/2022 294824 19.09 (2) 1X4 LUMBER 220.4303.5613 BURKE AND PACE OF AG, INC300 08/12/2022 294824 71.07 FENCE SUPPLIES-JASMINE PL REPAIR 640.4712.5604 BURKE AND PACE OF AG, INC301 08/12/2022 294825 50.00 PARK DEPOSIT REFUND 010.0000.2206 ANDRES CADERA302 08/12/2022 294826 145.00 REFUND-ART CAMP 010.0000.4605 CHRISTY CALLAGHAN303 08/12/2022 294827 2,800.00 GASB-68 REPORTS & SCHEDULES 010.4120.5303 CALPERS304 08/12/2022 294828 756.46 ACCT#8245100960211791 REC TV & DARK 010.4145.5401 CHARTER COMMUNICATIONS305 08/12/2022 294828 1,349.00 ACCT#8245100960302509 IT BROADBAND 010.4140.5303 CHARTER COMMUNICATIONS306 08/12/2022 294829 281.25 CITY WEBSITE USER TRAINING 010.4002.5501 CIVICPLUS307 08/12/2022 294829 93.75 CITY WEBSITE USER TRAINING 010.4120.5501 CIVICPLUS308 08/12/2022 294829 187.50 CITY WEBSITE USER TRAINING 010.4301.5501 CIVICPLUS309 08/12/2022 294829 93.75 CITY WEBSITE USER TRAINING 010.4307.5501 CIVICPLUS310 08/12/2022 294829 93.75 CITY WEBSITE USER TRAINING 010.4421.5303 CIVICPLUS311 08/12/2022 294830 282.00 07/22 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF312 08/12/2022 294831 889.02 PW1 -REPLACE ALTERNATOR 220.4303.5603 COASTLINE EQUIPMENT(DBA)

Page 17 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 313 08/12/2022 294832 $ 50.00 REFUND PARK DEPOSIT-ELM ST 010.0000.2206 SARAH CORDOVA314 08/12/2022 294832 40.00 REFUND-PARK GRASS AREA 010.0000.4353 SARAH CORDOVA315 08/12/2022 294832 103.00 REFUND PARK RENTAL -ELM ST 010.0000.4354 SARAH CORDOVA316 08/12/2022 294833 145.00 REFUND ART CAMP 010.0000.4605 CHRISTINA CULVER317 08/12/2022 294834 1,341.68 07/22 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC318 08/12/2022 294834 400.00 07/22 NETBILL MONTHLY MAINT 640.4710.5303 DATAPROSE LLC319 08/12/2022 294834 458.36 07/22 NETBILL CC TRANS 640.4710.5555 DATAPROSE LLC320 08/12/2022 294834 114.59 07/22 NETBILL CC TRANS 612.4610.5555 DATAPROSE LLC321 08/12/2022 294835 50.00 REFUND PICKLEBALL CLINIC 010.0000.4605 SUSAN DAVIN322 08/12/2022 294836 372.59 ACCT#2901-1271650-01 METRO INTERNET 010.4140.5303 DIGITAL WEST NETWORKS INC323 08/12/2022 294837 100.00 REFUND PARK DEPOSIT-RANCHO GRANDE 010.0000.2206 TINA ELLA324 08/12/2022 294838 300.00 ACT SHOOTER INSTRUCT TRAINING, POST PER DIEM 010.4203.5501 ANTHONY ESTRADA325 08/12/2022 294839 27.05 DRIP EMITTERS 010.4420.5605 FARM SUPPLY CO326 08/12/2022 294840 500.00 PRELIMINARY TITLE REPORT 010.4301.5303 FIRST AMERICAN TITLE CO327 08/12/2022 294841 153.00 REFUND PARK RENTAL & DEPOSIT-ELM STREET 010.0000.4354 FIRST UNITED METHODIST328 08/12/2022 294842 250.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 PAT GOETZ329 08/12/2022 294843 16,423.20 FY22/23 NEOGOV ANNUAL SUBSCRIPTION-PERFORM 010.4110.5303 GOVERNMENTJOBS.COM INC330 08/12/2022 294843 5,628.39 FY22/23 NEOGOV ANNUAL SUBSCRIPTION-INSIGHT 010.4110.5303 GOVERNMENTJOBS.COM INC331 08/12/2022 294844 420.10 SHOP VAC 640.4712.5610 GRAINGER, INC332 08/12/2022 294845 72.19 RETIREMENT PLAQUE-CUZICK 010.4101.5504 GRAND AWARDS, INC333 08/12/2022 294846 121.80 PW CORP YARD SEWER BILL 612.0000.4751 CITY OF GROVER BEACH334 08/12/2022 294847 4,060.00 JR SCIENCE CAMPS 07/25-07/28 010.4424.5351 NICHOLE GUIDOTTI335 08/12/2022 294848 500.00 08/14/22 SUMMER CONCERT SERIES 010.4421.5504 CHET HOGOBOOM336 08/12/2022 294849 512.82 15W40 OIL, CLEANER, DEGREASER 220.4303.5601 JB DEWAR, INC337 08/12/2022 294850 790.00 INSTALL NEW LED LIGHTS-HERITAGE SQUARE 010.4213.5303 JD ELECTRIC338 08/12/2022 294851 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MARISELA JOHNSON339 08/12/2022 294852 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 GABRIELA KULLMAN340 08/12/2022 294853 224.00 ADULT BASKETBALL SCORER- 16 GA 010.4424.5352 JHADE LA PAZ341 08/12/2022 294854 764.39 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC342 08/12/2022 294854 764.39 SHORETEL PHONE CHRGS-PD 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC343 08/12/2022 294855 915.00 06/22 FACILITY USE-OCC ADULT BASKETBALL 010.4424.5257 LUCIA MAR UNIFIED SCHOOL DIST344 08/12/2022 294856 2,076.00 05/22 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI345 08/12/2022 294856 1,096.64 07/22 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI346 08/12/2022 294857 1,000.00 WOMENS CLUB DEPOSIT REFUND 010.0000.2206 ELSA MEDINA347 08/12/2022 294858 91.59 1 CU YD POTTING SOIL 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS348 08/12/2022 294858 91.59 1 CU YD POTTING SOIL 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS349 08/12/2022 294858 253.21 1 CU YD 5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS350 08/12/2022 294858 269.38 CONCRETE FOR SUNSET/ASH 640.5946.7001 MIER BROS LANDSCAPE PRODUCTS351 08/12/2022 294858 129.30 CONCRETE FOR SUNSET/ASH 640.5946.7001 MIER BROS LANDSCAPE PRODUCTS

Page 18 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 352 08/12/2022 294859 $ 5,600.00 SCIENCE IN MOTION CAMPS 8/1-8/5 010.4424.5351 MINDS IN MOTION OF NJ LLC353 08/12/2022 294860 7.53 BLEACH 640.4712.5274 MINER'S ACE HARDWARE, INC354 08/12/2022 294860 15.49 SOCKET ADAPTER, HEX BIT 010.4430.5273 MINER'S ACE HARDWARE, INC355 08/12/2022 294861 486.36 STRING TRIMMER, GLOVES 220.4303.5273 NOBLE SAW, INC356 08/12/2022 294861 217.43 TRIMMER LINE, EDGER BLADES, CHAIN 010.4420.5605 NOBLE SAW, INC357 08/12/2022 294861 89.48 CHAIN ADJUSTER, REPAIR CHAINSAW 010.4420.5603 NOBLE SAW, INC358 08/12/2022 294861 56.72 TRIMMER REPAIR 010.4420.5603 NOBLE SAW, INC359 08/12/2022 294861 172.94 TRIMMER REPAIR 220.4303.5603 NOBLE SAW, INC360 08/12/2022 294862 75.00 LIFT STN #7 TRANSFORMER ORDER 612.4610.5610 NVIRO361 08/12/2022 294863 219.81 COPY PAPER 010.4201.5201 ODP BUSINESS SOLUTIONS LLC362 08/12/2022 294863 10.76 OFFICE SUPPLIES 010.4120.5201 ODP BUSINESS SOLUTIONS LLC363 08/12/2022 294864 1,523.06 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO364 08/12/2022 294864 8,291.62 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO365 08/12/2022 294864 5,217.69 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO366 08/12/2022 294864 2,636.33 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO367 08/12/2022 294864 10,273.74 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO368 08/12/2022 294864 13.77 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO369 08/12/2022 294864 16,795.31 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO370 08/12/2022 294865 300.00 07/22 K RAIL RENTAL 010.4919.5303 PACIFIC PETROLEUM CALIFORNIA371 08/12/2022 294866 567.57 POSTAGE MACHINE LEASE FEE 010.4102.5602 PITNEY BOWES, INC372 08/12/2022 294867 3,510.00 LEGO CAMPS, SUMMER SESSION 3 010.4424.5351 PLAY-WELL TEKNOLOGIES373 08/12/2022 294868 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MELISSA QUAKE374 08/12/2022 294869 484.37 08/22 GRACE LN LANDSCAPE MAINT 216.4460.5304 RAINSCAPE375 08/12/2022 294869 1,201.41 08/22 PARKSIDE LANDSCAPE MAINT 219.4460.5304 RAINSCAPE376 08/12/2022 294870 1,100.00 08/21/22 SUMMER CONCERT SERIES 010.4421.5504 REBECCA ROUDMAN377 08/12/2022 294871 30.00 ADULT SOFTBALL SCORER- 2 GAMES 010.4424.5352 MAIA SANCHEZ378 08/12/2022 294872 285.00 ADULT SOFTBALL SCORER-15 GAMES 010.4424.5352 MARTINA SARMIENTO379 08/12/2022 294873 50.00 FILING FEE-NOTICE OF EXEMPTION 010.4002.5201 SLO COUNTY CLERK-RECORDER380 08/12/2022 294874 3,500.00 08/22 TBID ADMIN FEE 240.4150.5303 SOUTH COUNTY CHAMBERS381 08/12/2022 294875 108.05 DUMPSTERS -PW 3 YD RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC382 08/12/2022 294875 216.06 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC383 08/12/2022 294875 331.90 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC384 08/12/2022 294875 216.06 DUMPSTERS -STROTHER 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC385 08/12/2022 294875 133.73 CITY HALL TRASH SVC 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC386 08/12/2022 294875 169.83 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC387 08/12/2022 294876 2.94 WELL#7 BRASS PLUG 640.4711.5603 STREATOR PIPE & SUPPLY388 08/12/2022 294876 183.38 LAVATORY FAUCET 010.4213.5604 STREATOR PIPE & SUPPLY389 08/12/2022 294876 85.01 REPLACEMENT SINK FOR SHORT ST 010.4213.5604 STREATOR PIPE & SUPPLY390 08/12/2022 294877 52.95 ACCT#090058901 BUSINESS TV 300 010.4145.5401 TIME WARNER CABLE

Page 19 of 257 ends

CITY OF ARROYO GRANDE

CHECK LISTING
AUGUST 1 - AUGUST 15, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name 391 08/12/2022 294878 $ 242.75 CONCRETE RUBBLE & SAND 640.5946.7001 TROESH RECYCLING, INC392 08/12/2022 294879 9,994.54 07/22 TBID ONLINE MARKETING, SOCIAL MEDIA 240.4150.5301 VERDIN MARKETING INK393 08/12/2022 294880 68.07 ACCT#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS394 08/12/2022 294881 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ERLINDA VIERRA395 08/12/2022 294882 357.50 SOTO MENS ROOM-CLEARED DRAIN 010.4213.5303 WATERBOYS PLUMBING396 08/12/2022 294883 45.00 REFUND PARK RENTAL STROTHER 010.0000.4354 GWEN WATKINS397 08/12/2022 294883 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 GWEN WATKINS398 08/12/2022 294883 58.00 PARK RENTAL REFUND-STROTHER 010.0000.4354 GWEN WATKINS399 08/12/2022 294884 75.00 ADULT SOFTBALL SCORER- 5 GAMES 010.4424.5352 SHIRLEY WILLMOTT400 08/12/2022 294885 30.09 REFUND-PARK DEPOSIT 010.0000.4605 TROY WOLVERTON401 08/12/2022 294885 19.91 REFUND PARK DEPOSIT 010.0000.2206 TROY WOLVERTON402 08/12/2022 294886 84.68 UB Refund Cst #00024072 640.0000.2301 MELISSA MELLO403 08/12/2022 294887 251.22 UB Refund Cst #00005444 640.0000.2301 LISA MURDOCH404 08/12/2022 294888 67.42 UB Refund Cst #00027128 640.0000.2301 HEATHER YAEGAR405 08/12/2022 294889 57,617.73 FEDERAL WITHHOLDING 011.0000.2104 CITY OF ARROYO GRANDE406 08/12/2022 294889 58,684.30 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE407 08/12/2022 294889 14,647.22 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE408 08/12/2022 294890 2,660.73 CASDI 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT409 08/12/2022 294890 23,026.61 STATE WITHHOLDING 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT410 08/12/2022 294891 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT411 08/12/2022 294892 3,651.87 DEFERRED COMPENSATION - EE % 011.0000.2117 ICMA RETIREMENT CORP412 08/12/2022 294892 25,845.83 DEFERRED COMPENSATION - EE 011.0000.2117 ICMA RETIREMENT CORP413 08/12/2022 294892 841.66 DEFERRED COMPENSATION - ER 011.0000.2117 ICMA RETIREMENT CORP414 08/12/2022 294892 275.00 ROTH - AFTER TAX 011.0000.2117 ICMA RETIREMENT CORP415 08/12/2022 294893 35,094.42 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT416 08/12/2022 294893 46,012.48 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT417 08/12/2022 294893 117.11 PERS BUYBACK - AFTER TAX 011.0000.2106 PERS - RETIREMENT418 08/12/2022 294893 1,286.42 PERS Employer Pick Up 011.0000.2106 PERS - RETIREMENT419 08/12/2022 294893 259.69 PERS BUYBACK - PRE TAX 011.0000.2106 PERS - RETIREMENT420 08/12/2022 294893 (0.05) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT421 08/12/2022 294894 1,928.39 PARS 011.0000.2107 US BANK OF CALIFORNIA $ 1,173,728.10

Page 20 of 257 ends

ATTACHMENT 2
.

General Fund 385,754.19 5101 Salaries Full time 217,585.07 Streets Fund 16,047.05 5101 Volunteer Employee Retirement - American Rescue Plan Act 11,404.23 5102 Salaries Part-Time - PPT 5,679.56 Sewer Fund 9,597.47 5103 Salaries Part-Time - TPT 17,677.40 Water Fund 23,358.12 5105 Salaries OverTime 11,003.72
446,161.06 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,646.90
5108 Holiday Pay 8,820.31
5109 Sick Pay 16,101.30
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 18,538.76
Police 10,254.74 5114 Comp Pay 2,949.12
Public Works - Maintenance 271.22 5115 Annual Leave Pay 4,471.71 Public Works - Enterprise 477.76 5116 Salaries - Police FTO 490.96 Recreation - Administration - 5121 PERS Retirement 30,404.82 Recreation - Special Events - 5122 Social Security 23,851.24 Children In Motion - 5123 PARS Retirement 374.29
5126 State Disability Ins. 1,120.92 11,003.72
5127 Deferred Compensation 716.66
5131 Health Insurance 50,027.08
5132 Dental Insurance 3,549.88
5133 Vision Insurance 863.19
5134 Life Insurance 345.06
5135 Long Term Disability 539.60
5137 Leave Payouts 27,264.41
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 81.60
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,070.00
446,161.06
OVERTIME BY DEPARTMENT:

Total FCFA payroll cost for this period is $218,715.29. FCFA payroll and accounts payable expenditures are processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual services budget.

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
07/22/2022 - 08/04/2022
8/12/2022

BY FUND BY ACCOUNT

Page 21 of 257 ends

ATTACHMENT 2
FUND 010 90,497.89 295,256.30
FUND 220 4,905.60 11,141.45
FUND 260 - 11,404.23
FUND 612 3,149.98 6,447.49
FUND 640 6,756.61 16,601.51
340,850.98 105,310.08

Page 22 of 257 ends

Item 8.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: September 13, 2022
SUMMARY OF ACTION:

Presentation of the City’s investment deposits as of July 31, 2022.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected.

RECOMMENDATION:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of July 31, 2022, as required by Government Code Section 53646(b).

BACKGROUND:

The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:

1. Type of investment.

2. Financial institution (bank, savings and loan, broker, etc).

3. Date of maturity.

4. Principal amount.

5. Rate of interest.

6. Current market value for all securities having a maturity of more than 12 months.

7. Relationship of the monthly report to the annual statement of investment policy.

Page 23 of 257 ends

Item 8.b.

City Council
Consideration of Statement of Investment Deposits
September 13, 2022

Page 2 ends

ANALYSIS OF ISSUES:

This report represents the City’s investments as of July 31, 2022. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of July 31, 2022, the investment portfolio was in compliance with all State laws and the City’s investment policy.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:

Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

DISADVANTAGES:

Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Portfolio Summary: July 31, 2022

Page 24 of 257 ends

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
July 31, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 15,134,227.23 15,134,227.23 $ 1.090% 48.729% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 0.802% Sallie Mae Bank 247,000.00 247,000.00 1.900% October 3, 2019 36 mos October 3, 2022 0.795% Eaglebank Bethesda Maryland 249,000.00 249,000.00 1.850% October 4, 2019 36 mos October 4, 2022 0.802% Goldman Sachs Bank USA 247,000.00 247,000.00 1.850% October 24, 2019 36 mos October 24, 2022 0.795% 1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 0.802% Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.795% Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.802% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.802% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.795% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.795% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.795% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.789% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.792% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.802% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.802% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.802% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.799% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.802% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.799% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.792% Total Certificates of Deposit 4,956,000.00 4,956,000.00 15.957% Agency Bonds
Federal Farm Credit Bank 2,500,000.00 2,457,767.50 1.600% November 1, 2019 48 mos November 1, 2023 8.050% Federal Farm Credit Bank 1,999,314.00 1,910,878.00 0.350% December 4, 2020 42 mos May 16, 2024 6.437% Federal Home Loan Bank 499,252.43 501,358.20 1.000% July 19, 2022 29 mos December 20, 2024 1.608% Federal Farm Credit Bank 998,431.00 938,532.00 0.430% March 17, 2021 48 mos March 3, 2025 3.215% Federal Natl Mortgage Assn 1,000,000.00 927,945.00 0.500% October 20, 2020 60 mos October 20, 2025 3.220% Federal Home Loan Bank 999,500.00 922,909.00 0.800% March 17, 2021 60 mos March 10, 2026 3.218% Federal Home Loan Bank 994,396.00 972,833.00 2.400% March 17, 2021 72 mos March 29, 2027 3.202% Federal Home Loan Bank 500,000.00 495,717.50 3.375% May 17, 2022 60 mos May 17, 2027 1.610% Total Agency Bonds 9,127,940.20 9,490,893.43 30.559%

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ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
July 31, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 489,525.00 3.100% May 12, 2022 47 mos April 1, 2026 1.584% Total Municipal Bonds 489,525.00 491,810.00 1.584%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 926,484.00 1.100% December 6, 2021 53 mos May 31, 2026 3.171% Total Treasury Obligations 926,484.00 984,728.00 3.171% TOTAL INVESTMENTS $ 30,634,176.43 31,057,658.66 $ 100.000%

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Item 8.c.

MEMORANDUM
TO: Board of Directors of the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency
FROM: Nicole Valentine, Administrative Services Director SUBJECT: Consideration of Adoption of Resolution Approving the Last and Final Recognized Obligation Payment Schedule for the Successor Agency to the Arroyo Grande Redevelopment Agency
DATE: September 13, 2022
SUMMARY OF ACTION:

Adoption of the Resolution approving the Last and Final Recognized Obligation Payment Schedule (L&F ROPS) will cover the period from July 1, 2023 to June 30, 2038, and authorize the Administrative Services Director to present the L&F ROPS to the County Oversight Board for review and approval. The L&F ROPS will reduce the administrative burden on the Successor Agency and eliminate the need for Oversight Board meetings to approve the ROPS in future years.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Adoption of the Resolution, subject to timely approval by Department of Finance (DOF), will authorize the Successor Agency to the City of Arroyo Grande to receive Redevelopment Property Tax Trust Fund (RPTTF) payments for all Successor Agency obligations for each remaining fiscal year on a bi-annual basis until all approved enforceable obligations have been fully paid.

RECOMMENDATION:

BACKGROUND:

The Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency must submit a Recognized Obligation Payment Schedule (ROPS) to the County Oversight Board for approval prior to submission to the California State Department of Finance (DOF). The ROPS sets forth the minimum payment amounts and due dates of payments required by enforceable obligations for each fiscal year. Following the State’s dissolution

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Item 8.c.

City Council
Consideration of Adoption of Resolution Approving the Last and Final Recognized Obligation Payment Schedule for the Successor Agency to the Arroyo Grande Redevelopment Agency
September 13, 2022

Page 2 ends

of redevelopment agencies in 2012, the ROPS approval process was done on a semiannual basis and changed to an annual basis as of fiscal year 2015-16.

After all agency obligations as set forth on the ROPS have been accepted as enforceable obligations by DOF, a successor agency is permitted to submit a Last and Final (L&F) ROPS, covering all periods until all obligations are retired. Upon approval by DOF, the L&F ROPS will establish the maximum amount of Redevelopment Property Tax Trust Funds (RPTTF) to be distributed to the Successor Agency for each remaining fiscal year until all obligations have been fully paid.

ANALYSIS OF ISSUES:

This ROPS presented for approval by the Board of Directors of the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency is designated as being the L&F ROPS, covering the period from July 1, 2023 to June 30, 2038, as recommended by the Successor Agency’s outside consultant, Doug Anderson of Urban Futures. This L&F ROPS can be submitted at any time, and DOF has 100 days within which to approve or disapprove the request. If the L&F ROPS is approved less than 15 days before the date of the property tax distribution, it shall not be effective until the subsequent RPTTF distribution period. The L&F ROPS is scheduled for approval at the next regular meeting of the County Oversight Board scheduled for September 30, 2022, after which time it will be submitted to the DOF for review and approval.

Agencies may submit a L&F ROPS if all the following conditions are met:
 The remaining debt is limited to administrative costs and payments pursuant to enforceable obligations with defined payment schedules including, but not limited to, debt service, loan agreements, and contracts.
 All remaining obligations have been previously listed on the ROPS and approved for payment by DOF.
 The agency is not a party to outstanding/unresolved litigation.

The Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meets all of the above conditions required to submit a L&F ROPS request to the Countywide Oversight Board for approval and submission to the DOF.

At this time, the Board of Directors of the Successor Agency is being asked to approve the L&F ROPS for the period of July 1, 2023, through June 30, 2038. The L&F ROPS lists all remaining payments for the 2018 Bonds, annual bond Trustee fees for the 2018 Bonds, and annual administrative expenses of the Successor Agency. The total outstanding amount of the enforceable obligations listed on the L&F ROPS is $5,817,973. This amount includes funding for the following items:

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Item 8.c.

Page 3 ends

1. 2018 Tax Allocation Bonds – 2007 Bonds issued by the City’s Redevelopment Agency were refinanced in 2018 for a debt service savings of $1,179,681, net of all costs of issuance. The 2018 Bonds in the amount of $5,305,000 were issued to repay funds that had been borrowed from internal funds for start-up costs for the Redevelopment Agency and to fund new economic development and affordable housing projects. This is a 30-year debt and the last payment is due on September 1, 2037. The proposed L&F ROPS includes the repayment of this debt and covers the remaining period of the repayment obligation.

2. Administrative Costs – Per ABX1 26, the Successor Agency is eligible to receive an “administrative cost allowance” for reimbursement of the Successor Agency’s administrative costs. The amount of $12,000 is the estimated amount recommended by our advisor based on their expertise and experience working on L&F ROPS that will be needed each year for the next 15 fiscal years. Therefore, the L&F ROPS includes a total of $180,000 in reimbursable administrative costs.

3. 2018 Tax Allocation Bond Fees – A fiscal agent fee of $2,000 per year charged by Wells Fargo Bank is included in the proposed L& F ROPS, totaling $29,000.

Finally, the Indenture of Trust for the 2018 Bonds requires that the Successor Agency obtain written consent from Build America Mutual Assurance Company (“BAM”) as the insurer of the 2018 Bonds prior to filing a L&F ROPS for approval by the Countywide Oversight Board and DOF. The Successor Agency has obtained such written consent from BAM (Attachment 3).

The L&F ROPS will reduce the administrative burden on the Successor Agency and eliminate the need for Oversight Board meetings to approve the ROPS in future years.

ALTERNATIVES:

The following alternatives are provided for the Board of Director’s consideration:

1. Adopt the Resolution approving the Last and Final Recognized Obligation Payment Schedule (L&F ROPS), covering the period from July 1, 2023 to June 30, 2038, and authorize the Administrative Services Director to present the L&F ROPS to the County Oversight Board for review and approval;

2. Do not adopt the Resolution approving the draft Last and Final Recognized Obligation Payment Schedule and provide alternate direction to staff, including continued annual preparation of the Recognized Obligation Payment Schedules and submission to the Successor Agency Board, County Oversight Board, and the Department of Finance for approval; or

3. Provide other direction to staff.

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Item 8.c.

Page 4 ends

ADVANTAGES:

Adoption of the Resolution approving the L&F ROPS will allow the DOF to distribute funding to the Successor Agency for each remaining fiscal year until all obligations have been fully paid without completing and submitting an annual ROPS to the County Oversight Board and DOF.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution Approving the Last and Final Recognized Obligation Payment Schedule and Exhibit A

2. Bond Insurer Consent

Page 30 of 257 ends

ATTACHMENT 1
RESOLUTION NO. SA-2022-XXX

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE

REDEVELOPMENT AGENCY APPROVING THE LAST & FINAL

RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR FISCAL
YEARS 2023-38 AND APPROVING CERTAIN RELATED ACTIVITIES
WHEREAS, pursuant to Health and Safety Code (“HSC”) Section 34177(o), the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (the “Successor Agency”) may prepare a Last & Final Recognized Obligation Payment Schedule (“L&F ROPS”) and submit such L&F ROPS to the Oversight Board for the Successor Agency and to the County Oversight Board for approval; and WHEREAS, the Successor Agency to the City of Arroyo Grande meets all of the conditions of HSC section 34191.6 and has prepared its L&F ROPS covering the period from July 1, 2023, up to and including June 30, 2038, in accordance with the Dissolution Act and the format made available by Department of Finance (“DOF”), a copy of which is attached as Exhibit A to this Resolution; and
WHEREAS, HSC section 34191.6 (b) (2) requires that the L&F ROPS shall include the total outstanding obligation and a schedule of remaining payments for each enforceable obligation; and
WHEREAS, DOF shall have 100 days to review the L&F ROPS and may make any amendments or changes agreed to by the Successor Agency in writing. Once approved by DOF, the L&F ROPS shall become effective on the first day of the subsequent Redevelopment Property Tax Trust Fund distribution period. If the L&F ROPS is approved less than 15 days before the date of the property tax distribution, it shall not be effective until the subsequent RPTTF distribution period.

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency hereby finds, determines and orders as follows:

1. The foregoing recitals are true and correct and are incorporated herein by reference.

2. That the Last and Final Recognized Enforceable Obligation Payment Schedule for the period July 1, 2023 to June 30, 2038 is approved in substantially the form attached to this Resolution as Exhibit A; and

3. The Board has authorized and directs Successor Agency staff to submit a copy of the L&F ROPS to the County Oversight Board for approval.

4. Successor Agency staff is hereby authorized and directed to post a copy of the Oversight Board-approved L&F ROPS on the Successor Agency’s internet website.

5. Successor Agency staff is hereby authorized and directed to do any and all things deemed necessary or advisable to effectuate implementation of this Resolution,

Page 31 of 257 ends

RESOLUTION NO. SA-2022-XXX
PAGE 2
including requesting additional review by the Department of Finance and an opportunity to meet and confer on any disputed items.

On motion of Board Member , seconded by Board Member , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 13 th day of September
2022.

Page 32 of 257 ends

RESOLUTION NO. SA-2022-XXX
PAGE 3
_________________________________

CAREN RAY RUSSOM, CHAIR
ATTEST:
_________________________________

JESSICA MATSON, SECRETARY
APPROVED AS TO FORM:
_________________________________
TIMOTHY J. CARMEL, GENERAL COUNSEL

Page 33 of 257 ends

RESOLUTION NO. SA-2022-XXX
PAGE 4

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RESOLUTION NO. SA-2022-XXX
PAGE 5

Page 35 of 257 ends

RESOLUTION NO. SA-2022-XXX
PAGE 6

Page 36 of 257 ends

RESOLUTION NO. SA-2022-XXX
PAGE 7

Page 37 of 257 ends

$5,305,000
Successor Agency to the Dissolved
Arroyo Grande Redevelopment Agency
Taxable Tax Allocation Refunding Bonds, Series 2018

CONSENT OF INSURER AND AGREEMENT
The undersigned is an authorized representative of Build America Mutual Assurance Company (“BAM”), the provider of Bond Insurance for the designated Insured Bonds of the above-referenced bonds (the “Bonds”) as such terms are defined in the Indenture of Trust dated June 1, 2018 (the “Indenture”), by and between the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (the “Successor Agency”) and Wells Fargo Bank, National Association (the “Trustee”). In connection therewith, and pursuant to Section 5.01(h) of the Indenture, BAM has been asked to consent to the filing by the Successor Agency of its Last and Final Recognized Obligation Payment Schedule, prepared and approved from time to time pursuant to Section 34191.6 of the California Health and Safety Code. Consent is hereby granted to the Successor Agency to submit its Last and Final Recognized Obligation Payment Schedule to the Oversight Board and the Department of Finance for approval. As consideration for this approval, the Successor Agency agrees that it will not, without the prior written consent of BAM, approve or submit for approval by the Oversight Board of the Successor Agency or the Department of Finance any amendment to the Last and Final Recognized Obligation Payment Schedule.

BAM is granting this consent on its own behalf, and not on behalf of any person or party.

In addition, BAM makes no representation as to whether the consent of any person or party is required in connection with the forgoing.

Dated: ______________________

BUILD AMERICA MUTUAL

ASSURANCE COMPANY
By: ________________________________
Authorized Representative
ATTACHMENT 2
July 29, 2022

Page 38 of 257 ends

1 Item 8.d.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
August 23, 2022, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member
Paulding, Council Member Storton
Council Members Absent: Council Member Barneich
Staff Present: Deputy City Clerk Sarah Lansburgh, City
Attorney Timothy Carmel, City Manager
Whitney McDonald, Assistant City
Manager/Public Works Director Bill Robeson,
Community Development Director Brian
Pedrotti, Recreation Services Director
Sheridan Bohlken, Human Resources Officer
Tashina Ureno, Administrative Services
Director Nicole Valentine
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.

Brown Act, this meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
Deputy City Clerk Lansburgh took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Members of Camp Fire Central Coast - Trail Lighters led the flag salute.

5. AGENDA REVIEW

5.a Closed Session Announcements
None.

Page 39 of 257 ends

2 Item 8.d.

5.b Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 including local statistics.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b City Manager Communications
City Manager McDonald provided information regarding the Central Coast Blue Project and stated that it had been awarded over $14,000,000 through the Title 16 Grant Funds, and that an inaugural Joint City Council meeting will be held on September 14, 2022 to discuss the project status; the City awarded Community Betterment Grant of $750,00 largely for improvements on Halcyon for safe routes to schools; the successful Village Business Roundtable meeting; and discussed upcoming items for Council consideration.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Kathy McCorry, CEO South County Chambers of Commerce. No further public comments were received.

8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.

In response to questions from Council, City Manager McDonald made comments on Item 8.g.

Mayor Ray Russom invited public comment. Speaking from the public were Jim Guthrie, and Kathy McCorry. No further public comments were received.

Moved by Council Member Paulding
Seconded by Mayor Pro Tem George
Approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action and regarding Item 8.g. for the finalized policy of the TBID Board to come to Council for review at a future council meeting.

AYES (4): Mayor Ray Russom, Mayor Pro Tem George, Council Member Paulding, and Council Member Storton
ABSENT (1): Council Member Barneich
Passed (4-1-0)

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3 Item 8.d.

8.a Consideration of Cash Disbursement Ratification
Ratified the attached listing of cash disbursements for the period of July 16 through July 31, 2022.

8.b Approval of Minutes
Approved the minutes of the Regular City Council Meeting of August 9, 2022, as submitted.

8.c Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF

REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".

8.d Consideration of a Consultant Services Agreement with unCOMPlicated HR to Prepare a Total Compensation Study
Approved a Consultant Services Agreement with unCOMPlicated HR to prepare a Total Compensation Study.

8.e Consideration of Award of Construction Contract to Raminha Construction, Inc. for the Oak Park Boulevard Drainage Repairs Project, PW 2020-04 Awarded a construction contract to Raminha Construction, Inc. in the amount of $238,679 and authorized the City Manager to approve change orders for 15% of the contract, $35,802, for unanticipated costs during the construction phase of the project (construction contract costs = $238,679 + $35,802 = $274,481).

8.f Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Report.

8.g Consideration of Temporary Use Permit 22-003; Authorizing Closure of City Streets and Use of City Property for the 84th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 23-24, 2022; Applicant – Jim Guthrie Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE TEMPORARY USE PERMIT 22-003, AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY PROPERTY FOR THE 84TH ANNUAL ARROYO GRANDE HARVEST FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 23-24, 2022”.

9. PUBLIC HEARINGS
None.

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4 Item 8.d.

10. OLD BUSINESS
None.

11. NEW BUSINESS

11.a Consideration of Street Selection for the 2022 Pavement Management Program Assistant City Manager/Public Works Director Robeson introduced the item and Joe Ririe, Pavement Management Consultant, provided a presentation on the item. Staff responded to questions from Council.

Mayor Ray Russom invited public comment. Speaking from the public was Jim Guthrie. No further public comments were received.

Moved by Council Member Storton
Seconded by Council Member Paulding
Review and approve the recommended treatments and streets for the 2022 Pavement Management Program, including the streets identified in Attachments 1 through 3 of the staff report, and direct staff to work with the City’s design consultant to value engineer proposed treatments and proposals for the streets identified in Attachment 4 of the staff report.

AYES (4): Mayor Ray Russom, Mayor Pro Tem George, Council Member Paulding, and Council Member Storton
ABSENT (1): Council Member Barneich
Passed (4-1-0)

12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

12.a MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. South San Luis Obispo County Sanitation District (SSLOCSD)

3. Tourism Business Improvement District Advisory Board

4. Other

12.b MAYOR PRO TEM GEORGE:

1. County Water Resources Advisory Committee (WRAC)

2. Visit SLO CAL Advisory Board

3. Other

Page 42 of 257 ends

5 Item 8.d.

12.c COUNCIL MEMBER BARNEICH (ABSENT):

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

12.d COUNCIL MEMBER PAULDING:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee

3. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

4. REACH SLO Advisory Commission

5. Other

12.e COUNCIL MEMBER STORTON:

1. Brisco/Halcyon Interchange Subcommittee

2. Five Cities Fire Authority (FCFA)

3. Integrated Waste Management Authority Board (IWMA)

4. South County Chambers of Commerce Governmental Affairs Committee

5. Other

13. COUNCIL COMMUNICATIONS
Mayor Ray Russom requested an item be brought back to Council regarding refunding appeal fees for vacation rental approvals to certain parties who were not able to be heard by the Planning Commission.

Mayor Pro Tem George concurred. Mayor Ray Russom also stated that Arroyo Grande Public Art will be holding an event on Labor Day.

Council Member Paulding requested the vacation rental discussion include a discussion on a possible moratorium.

14. CLOSED SESSION
None.

15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:56 p.m.

Page 43 of 257 ends

6 Item 8.d.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk

Page 44 of 257 ends

Item 8.e.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic DATE: September 13, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.

RECOMMENDATION:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.

ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local

Page 45 of 257 ends

Item 8.e.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic September 13, 2022

Page 2 ends

emergency related to the coronavirus (COVID-19) pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 regular meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C). Given the ongoing state of emergency proclaimed by the Governor, the ongoing public health orders issued by the State, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration. The San Luis Obispo County (County) Public Health Officer and the County Emergency Services Director terminated the County’s emergency declarations with respect to the COVID-19 pandemic on February 25, 2022. However, a statewide emergency declaration issued by the Governor remains in place related to the pandemic.

In light of the ongoing statewide emergency, the ongoing impacts associated with the coronavirus within the Arroyo Grande community and the City organization, it is recommended that the City Council continue the declared local emergency.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring the need to continue the declared local emergency; or

2. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

Page 46 of 257 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, February 8, February 22, March 8, March 22, April 12, April 26, May 10, May 24, June 14, June 28, July 26, August 9, and August 23, 2022; and WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.

Page 47 of 257 ends

RESOLUTION NO.

PAGE 2
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. All recitals set forth above, are true, correct and incorporated herein.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020; and related orders and directives.

On motion of Council Member _______________________, seconded by Council Member _______________________, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 13th day of September, 2022.

Page 48 of 257 ends

RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Page 49 of 257 ends

Item 8.f.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Sarah Lansburgh, Deputy City Clerk
SUBJECT: Consideration of Cancellation of November 8, 2022 City Council Meeting
DATE: September 13, 2022
SUMMARY OF ACTION:

Cancellation of the November 8, 2022 City Council meeting.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is minimal cost savings due to reduced staff time associated with agenda and meeting preparation.

RECOMMENDATION:

Cancel the regularly scheduled Council meeting of November 8, 2022.

BACKGROUND:

The City Council meets twice a month on the second and fourth Tuesdays. The City Council Handbook states that a regular meeting may be cancelled by a majority vote of the Council. In 2016, the regular meeting date that was set for the same date as the General Municipal Election was cancelled, in part to allow citizens, Council Members, and staff time to complete their voting while polling places remain open into the evening. Other neighboring jurisdictions have similarly cancelled regular meetings scheduled for the same date as a municipal election.

ANALYSIS OF ISSUES:

This year, the November 8, 2022 General Municipal Election falls on a regular City Council meeting date. Therefore, it is recommended the City Council cancel the regularly scheduled meeting of November 8, 2022. It is anticipated that other required actions of the City Council may be accomplished during meetings otherwise held in October and November. However, staff may also recommend that a special meeting be held in November to conduct a study session regarding fire and emergency service response needs in light of the upcoming exit of the Oceano Community Services District from the

Page 50 of 257 ends

Item 8.f.

City Council
Consideration of Cancellation of November 8, 2022 City Council Meeting September 13, 2022

Page 2 ends

Five Cities Fire Authority. It is anticipated that holding this study session during a special meeting on a different date in November will provide greater access and focused time for the public, staff, and Council Members to discuss this topic.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Cancel the November 8, 2022 City Council Meeting;

2. Do not cancel the November 8, 2022 City Council Meeting; or

3. Provide other direction to staff.

ADVANTAGES:

Cancelling the November 8, 2022 regular meeting will allow the City Council, staff, and citizens to complete their voting while polling places remain open in the evening.

DISADVANTAGES:

Cancellation of a regular meeting may result in heavier agendas at the prior and following meetings.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Page 51 of 257 ends

Item 8.g.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Consideration of Authorizing the City Attorney to Amend the Affordable Housing Agreement for 252 S. Courtland Street DATE: September 13, 2022
SUMMARY OF ACTION:

Authorize the City Attorney to make amendments to the existing Affordable Housing Agreement for 252 S. Courtland Street (Agreement) to allow the property to be sold to an eligible, moderate income household.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

No financial impact is projected.

RECOMMENDATION:

Authorize the City Attorney to amend the Agreement allowing the property owner to sell the subject property to an eligible, moderate income household.

BACKGROUND:

The dwelling at 252 S. Courtland St. was built in 2005 as part of the Jasmine Place housing development and subsequently deed-restricted as a moderate rate affordable unit. The Jasmine Place project was conditioned to provide a total of seventeen units within the development as affordable to moderate income households. Each of the seventeen units was subject to a Buyer’s Occupancy and Resale Agreement (Agreement), which establishes regulations for the occupancy, maintenance, and resale of the property.

The subject home at 252 S. Courtland Street was sold to a qualified buyer in 2005. Three years later, the property owner expressed a need to sell the unit to avoid foreclosure. At that time, the maximum allowable sales price, as determined pursuant to the formula established in the Agreement, exceeded the fair market value of the home. Under the Agreement, the owner must try to sell the property to an eligible buyer at the affordable price, as defined in the Agreement. If they cannot sell it within 90 days, the City has the

Page 52 of 257 ends

Item 8.g.

City Council
Consideration of Authorizing the City Attorney to Amend the Affordable Housing Agreement for 252 S. Courtland Street
September 13, 2022

Page 2 ends

option to purchase the home at the affordable price or allow it to be sold at fair market value. Due to the inequity between the affordable price and fair market value, the home was at high risk of converting to market rate and eliminating the affordable housing covenants recorded against the property. To avoid losing an affordable unit, the City’s Redevelopment Agency made arrangements to purchase the property from the owner and then re-sell the property to the San Luis Obispo Housing Authority (HASLO).

HASLO is an established non-profit organization with expertise in building and maintaining affordable housing, and therefore, qualified to manage the rental of this unit.

However, because the affordable housing agreements for all seventeen affordable units in this development do not permit an owner to lease their unit, HASLO requested amendments to the Agreement that would allow it to lease the property to a qualified tenant. Council adopted Resolution 4131 authorizing the purchase and subsequent reconveyance of the property (Attachment 1).

ANALYSIS OF ISSUES:

The long-term tenant at 252 S. Courtland Street has voluntarily vacated the property and now HASLO expressed the desire to amend the Agreement to allow it to sell the property to a qualified moderate-income household. Selling the property would allow HASLO to reallocate the revenue from the sale to current affordable housing projects. Pursuant to Section 15 of the Agreement, Council must authorize amendments to the Agreement. If Council is supportive amending the Agreement, the City Attorney will execute the amendments that will allow the property to be sold to a qualified moderate-income household. The purchasing household will enter into a new agreement with the City to ensure the affordability restrictions of the unit are maintained for the next 30 years.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Authorize the City Attorney to make amendments to the existing Agreement; or

2. Provide other direction to staff.

ADVANTAGES:

Approving modifications to the existing Regulatory Agreement will allow HASLO to financially support other affordable housing projects, while ensuring that an existing affordable unit will remain affordable for the next 30 years, at a minimum.

DISADVANTAGES:

None identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

Page 53 of 257 ends

Item 8.g.

City Council
Consideration of Authorizing the City Attorney to Amend the Affordable Housing Agreement for 252 S. Courtland Street
September 13, 2022

Page 3 ends

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Resolution No. 4131

Page 54 of 257 ends

RESOLUTION NO. 4131

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE FINDING THAT THE EXPENDITURE BY . THE ARROYO

GRANDE REDEVELOPMENT AGENCY OF LOW AND MODERATE

INCOME HOUSING FUNDS OUTSIDE THE BOUNDARIES OF THE

ARROYO GRANDE REDEVELOPMENT PROJECT AREA BENEFITS

THE PROJECT AREA
WHEREAS, the Arroyo Grande Redevelopment Agency ("Agency") is a public body, corporate and politic, organized and existing under the California Community Redevelopment Law (Health & Safety Code § 33000 et seq.); and WHEREAS, the Agency and the City Council of the City of Arroyo Grande ("City" or "City Council,• as appropriate), in accordance with all applicable law, previously adopted the Redevelopment Plan for the Arroyo Grande Redevelopment Project Area, as amended ("Redevelopment Plan" or "Project Area; as applicable); and WHEREAS, the Agency is obligated under the California Community Redevelopment Law (the "CRL") to expend twenty percent (20%) of all taxes allocated to the Agency pursuant to Health and Safety Code Section 33670 {the Agency's •Housing Funds") for the provision of affordable housing; and
WHEREAS, in furtherance of its goals to improve, increase, and preserve the community's supply of affordable housing, the Agency is proposing to purchase a single family home located at 252 South Courtland Street, in the City of Arroyo Grande (the "Property") from the owners thereof in order to avoid a foreclosure, for purposes of the Agency's subsequent conveyance of the Property to an income-eligible household at a restricted sales price; and
WHEREAS, the Property is not located in the Project Area; and WHEREAS, the CRL provides that a redevelopment agency may not use its Housing Funds outside of the project area unless it determines that the use will be of benefrt to the project; and
WHEREAS, staff recommends that the City Council find that the Agency's use of Housing Funds outside of the Project Area is of benefit to the Project Area in that such use will serve to increase, improve, and preserve the community's supply of affordable housing, which is one of the primary goals of redevelopment and of the Redevelopment Plan, and is of benefit to the Project Area; and
WHEREAS, all actions required by applicable law to be taken by the City precedent to the adoption of this Resolution have been taken in accordance with applicable law. -
ATTACHMENT 1

Page 55 of 257 ends

RESOLUTION NO. 4131
PAGE2
NOW, THEREFORE, the City Council of the City of Arroyo Grande resolves as follows:

Section 1. The foregoing Recitals are true and correct and are incorporated herein.

Section 2. The City Council hereby finds and determines, in accordance with Health and Safety Code Section 33334.2(g), that the Agency's use of Housing Funds outside the Project Area will be of benefit to the Project Area in that such use will serve to increase, improve, and preserve the community's supply of affordable housing, which is one of the primary goals of redevelopment and of the Redevelopment Plan, and is of benefit to the Project Area.

On motion of Council Member Costello, seconded by Council Member Fellows, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

Council Members Costello, Fellows, and Mayor Ferrara
None
Council Members Arnold and Guthrie
the foregoing Resolution was passed and adopted this 23rd day of September, 2008.

Page 56 of 257 ends

RESOLUTION NO. ~/JI
PAGE3
APPROVED AS TO CONTENT:
~64:;) .

APPROVED AS TO FORM:

RU
AG

Page 57 of 257 ends

OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis· Obispo, State of California, do hereby certify under penalty of perjury, that the attached Resolution No. 4131 is a true, full, and correct copy of said Resolution ·passed and. adopted at a regular meeting of the City Council/Redevelopment Agency of the City of Arroyo Grande on the 23rd day of September 2008.

WITNESS my hand and the Seal of the City of Arroyo Grande affD<ed this 24th day of September 2008.

Page 58 of 257 ends

Item 8.h.

MEMORANDUM
TO: City Council
FROM: Michael Martinez, Chief of Police
BY: Jeremy Burns, Police Sergeant
SUBJECT: Consideration of a Resolution Approving a Grant Agreement from the Office of Traffic Safety for Traffic Records Improvement and Approval of the Purchase of the Crossroads Traffic Collision Reporting and Electronic Citation Systems
DATE: September 13, 2022
SUMMARY OF ACTION:

Adopt a Resolution authorizing the Chief of Police to execute an agreement with the California Office of Traffic Safety (OTS) for the receipt of grant funding through the Traffic Records Improvement Project Program (TRIP), which will be used to purchase a new traffic collision reporting system and electronic citation system.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The grant award is for $109,000 and will cover the costs of a new traffic collision reporting system and electronic citation system. The cost of the software and hardware purchase will be reimbursed by the grant. The cost of staff time to administer the grant will be absorbed into the regular duties of the Police Department Administration and Administrative Services Division of the City.

RECOMMENDATION:
1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to purchase a new traffic collision reporting and electronic citation system, 2) Approve a Budget Amendment Request for FY 2022- 23 in the amount of $109,000 to account for the OTS grant revenue and the expenditures for the new reporting and citation systems, and 3) Approve the sole source purchase of the Crossroads traffic collision reporting and electronic citation software programs.

BACKGROUND:

The Arroyo Grande Police Department has accepted grant funding from the California Office of Traffic Safety (OTS) intermittently in the past. For instance, in Fiscal Year 2022- 23, the City received funding of $58,000 from OTS in the form of a Selective Traffic

Page 59 of 257 ends

Item 8.h.

City Council
Consideration of a Resolution Approving a Grant Agreement from the Office of Traffic Safety for Traffic Records Improvement and Approval of the Purchase of the Crossroads Traffic Collision Reporting and Electronic Citation Systems September 13, 2022

Page 2 ends

Enforcement Program (STEP) grant. This STEP grant provided funding for enforcement activities including DUI checkpoints, DUI saturation patrols, distracted driving enforcement, and pedestrian safety enforcement. The STEP grant also provided funding for traffic enforcement and training for officers, and funding for the purchase of traffic enforcement equipment, including a new hand-held LIDAR device and radar trailer.

Another STEP grant has been awarded to the Arroyo Grande Police Department for this Fiscal Year 2022-23 and is presented for consideration and approval in a separate agenda item (Item 8.i).

In addition to the STEP grant, OTS also offers a Traffic Records Improvement Project (TRIP) grant. TRIP grants provide law enforcement departments with the ability to plan and initiate traffic records improvement projects, such as the purchase of new traffic crash reporting systems as well as electronic citation equipment and software.

ANALYSIS OF ISSUES:

The City of Arroyo Grande currently has a population of approximately 17,924 residents, however, the City experiences an increase in daily population and traffic due to employment, business, and service providers located within the City. Additionally, the City’s service population is also impacted by the cities immediately adjacent, making up the “Five Cities” area. The larger Five Cities area population is approximately 45,000 residents, not including the tourist population, which is estimated at approximately 35,000 a year. Because of the City’s location situated half-way between Los Angeles and San Francisco, directly west of Bakersfield, near the beach and the Oceano Dunes Vehicular Recreation Area, significant increases in traffic, pedestrian and alcohol related incidents occur within the City’s service area. In addition, the City of Arroyo Grande hosts the only public high school in the Five Cities area, servicing over 2000 high school students daily.

This causes an increase in the number of inexperienced drivers on the road as well as bicyclists and pedestrians. With the resident, student, and transient tourist populations impacting the City’s total service population, the City has seen an increase in traffic collisions and traffic incidents over the past several years. The Police Department, on average, investigates and takes reports on over 300 traffic collisions per year.

The Police Department currently uses the Executive Information Services (EIS) Records Management System (RMS) for all criminal, incident, and traffic collision reports. The EIS traffic collision reporting program has not been updated in several years, and lacks the capabilities of more modern systems. The EIS traffic collision system does not allow for adequate data analysis, and requires manually looking through individual reports to perform any analysis. A requirement of the OTS STEP grant is the reporting of certain statistics on a quarterly basis. With the EIS collision reporting system, this requires extensive staff time to manually review individual reports to count the statistics. Data analysis is a critical element to a traffic collision reporting system, as it allows the Traffic Unit to better identify areas within the City that are more prone to traffic incidents, and

Page 60 of 257 ends

Item 8.h.

Page 3 ends

allows for better targeted enforcement of traffic and safety violations. Additionally, the EIS system does not allow for the electronic submission of required reports to the California Highway Patrol’s Statewide Integrated Traffic Records System (SWITRS) and requires Department staff to print and send physical copies of required reports.

The Police Department currently utilizes traditional paper citations for traffic violations and criminal arrests. The paper citation system requires staff to manually enter the citations into the EIS RMS, which requires significant staff time. Many police departments have moved to electronic citation systems, which greatly reduces staff time in the field, as well as the later entry into the EIS RMS. With electronic citation systems, the citation is automatically entered into the EIS RMS, eliminating the need for manual entry.

The Police Department has identified the need to upgrade and replace the current EIS RMS traffic collision reporting system, with a system that will allow for more streamlined reporting and perform adequate data analysis of traffic collisions within the City. The City has been tentatively approved for an OTS TRIP Grant in the amount of $109,000 to facilitate the purchase of a new traffic collision reporting system and electronic citation system.

OTS has specific requirements for capabilities for traffic collision reporting systems purchased with grant funds. The requirements include the following:
 System licensing with installation and training
 GIS based mapping
 Segment crash diagraming tool
 Ability to create or import crash reports
 Ability to import and export agency RMS files
 Ability to perform complete analysis of crash reports  Secure database accessible by appropriate agency personnel  Ability to export complete crash report to California Highway Patrol’s SWITRS OTS also has specific requirements for the electronic citation system, which include:
 System licensing with installation and training
 Ability to import and export to agency RMS files
 Ability to perform complete analysis of citation reports  Secure database accessible by appropriate agency personnel  Ability to export complete citation reports to the local county court With these requirements in mind, Police Department staff researched appropriate traffic collision reporting systems and electronic citation systems. Through the research, staff was able to identify one company that produces a traffic collision reporting system and electronic citation system that meet all of the requirements. Crossroads Software, Inc.

Page 61 of 257 ends

Item 8.h.

Page 4 ends

produces a traffic collision reporting system and electronic citation system that meet the above requirements and has additional capabilities that would provide a benefit to the Police Department in reporting collisions and writing citations. The Crossroads collision reporting system provides thorough data analysis tools that would allow for the easy reporting of statistics to OTS, as well as identifying areas in the City with the greatest traffic concerns. Additionally, the system allows for the electronic submission of reports to SWITRS, which would also reduce staff time spent on these tasks. The electronic citation system would greatly reduce the time officers spend writing each citation in the field, as well as eliminate the manual entry of the citation information into the RMS system.

Many agencies throughout the State and locally use the Crossroads collision reporting and electronic citation software, including the San Luis Obispo Police Department and the Paso Robles Police Department. Both San Luis Obispo and Paso Robles have had success in implementing the Crossroads system. The Arroyo Grande Police Department currently uses a different Crossroads software application for the reporting of stop data to the Department of Justice (DOJ). It is, therefore, recommended that the City Council approve the sole source purchase of the EIS RMS and electronic citation system from Crossroads.

The cost of the Crossroads system is broken down as follows:
 $30,200 for the Report Writer for Collision Reporting  $24,800 for the Interface to Upload Collision Report Data and Documents to the California Highway Patrol SWITRS System
 $39,400 for the Electronic Citation System
The remaining $14,600 will be used to purchase hardware for the electronic citation system (tablets/phones and mobile printers). Staff is working to identify exactly what hardware will be the best options to work with the Crossroads system.

The Police Department currently has a EIS RMS that is used for criminal and incident reports, separate from the traffic collision portion of EIS RMS. The CIP Budget has $150,000 of COPS Grant funds earmarked for upgrade of the current criminal and incident portion of EIS RMS, which is going to coincide with the San Luis Obispo Sheriff’s Department’s anticipated upgrade to their RMS system. The proposed Crossroads RMS system will integrate with this EIS RMS system.

ALTERNATIVES:

1. 1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to purchase a new traffic collision reporting and electronic citation system, 2) Approve a Budget Amendment Request for FY 2022-23 in the amount of $109,000 to account for the OTS grant revenue and the expenditures for the new reporting and citation systems, and 3)

Page 62 of 257 ends

Item 8.h.

Page 5 ends

Approve the sole source purchase of the Crossroads traffic collision reporting and electronic citation software programs.

2. Do not adopt the Resolution or approve the purchase;

3. Provide other direction to staff.

ADVANTAGES:

Accepting the OTS grant and purchasing the Crossroads collision reporting and electronic citation systems will have several advantages. It will fund the purchase of a new traffic collision reporting system and an electronic citation system that are not otherwise funded in the City’s budget. The Crossroads report writing system allows for more expeditious reporting of collisions and allows for thorough analysis of collision data. This will greatly reduce staff time spent on analyzing collision data and reporting statistics. The electronic citation system will also reduce staff time, both in the field, and later in data entry into the EIS RMS.

DISADVANTAGES:

No disadvantages are identified if the recommended action is approved. By not accepting the grant, the Police Department will not receive additional funding to purchase a traffic collision report writing and electronic citation system.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Grant Agreement

3. Crossroads Software, Inc. Cost Proposal

Page 63 of 257 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING AND AUTHORIZING THE

CHIEF OF POLICE TO EXECUTE AN AGREEMENT WITH

THE CALIFORNIA OFFICE OF TRAFFIC SAFETY TO

ACCEPT GRANT FUNDING FOR TRAFFIC RECORDS

IMPROVEMENT PROJECT AND TO APPROPRIATE THE

FUNDING FOR THE PROGRAM ACTIVITIES
WHEREAS, the City of Arroyo Grande, through its Police Department, is eligible to receive Federal and/or State funding for a traffic records improvement project through the California Office of Traffic Safety (“OTS”); and
WHEREAS, OTS has awarded $109,000 in grant funding to the Arroyo Grande Police Department to purchase and implement new collision reporting and electronic reporting systems; and
WHEREAS, OTS requires execution of a grant agreement in order to obtain the funding; and
WHEREAS, by accepting this grant, an appropriation of funding will be required for the purchases; and
WHEREAS, the City Council of the City of Arroyo Grande wishes to delegate authorization to the Chief of Police to execute this grant agreement and any amendments thereto.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:

1. The grant agreement is hereby approved and the Chief of Police is authorized to accept the grant award in the amount of $109,000 and execute the grant agreement and amendments thereto with the State of California, Office of Traffic Safety.

2. A Budget Amendment Request for FY 2022-23 in the amount of $109,000 is hereby approved to account for the OTS grant revenue and the expenditures for the new reporting and citation systems.

3. The sole source purchase of the traffic collision reporting and electronic citation software programs from Crossroads Software, Inc. is hereby approved.

On motion of Council Member _________, seconded by Council Member _________, and on the following roll call vote, to wit:

Page 64 of 257 ends

ATTACHMENT 1
AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 13 th day of September, 2022.

Page 65 of 257 ends

ATTACHMENT 1
RESOLUTION NO.

PAGE 2
_____________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_____________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

Page 66 of 257 ends

8/12/2022 9:48:35 AM Page 1 of 12
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
TR23008

1. GRANT TITLE
Traffic Records Improvement Project

2. NAME OF AGENCY 3. Grant Period
Arroyo Grande From:

To:
10/01/2022
09/30/2023 4. AGENCY UNIT TO ADMINISTER GRANT
Arroyo Grande Police Department

5. GRANT DESCRIPTION
State and local agencies need timely, accurate, complete, accessible, and uniform traffic records to identify and prioritize traffic safety issues, to choose appropriate safety countermeasures and evaluate their effectiveness. Traffic records improvement grants provide traffic safety stakeholders with the ability to plan and initiate traffic records improvement projects such as the purchase and implementation of traffic crash reporting systems as well as electronic citation equipment and software.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $109,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jeremy Burns
Sergeant
[email protected]
(805) 473-5110
200 N. Halcyon Road
Arroyo Grande, CA 93420
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Michael Martinez
Chief of Police
[email protected]
(805) 473-5110
200 N. Halcyon Road
Arroyo Grande, CA 93420
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Nicole Valentine
Administrative Services Director
[email protected]
(805) 473-5400
300 E Branch St.

Arroyo Grande, CA 93420
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
ATTACHMENT 2

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8/12/2022 9:48:35 AM Page 2 of 12

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $109,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$109,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $109,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

VKFHGF6PKWK7
300 E. Branch St.

Arroyo Grande
93420-2706
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

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8/12/2022 9:48:35 AM Page 3 of 12
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
TR23008

1. PROBLEM STATEMENT
The Arroyo Grande Police Department has a Traffic Safety Unit responsible for the enforcement of traffic laws, including DUI investigation, and the investigation of traffic crashes in our city. This Traffic Records Improvement Project (TRIP) grant will significantly help our Traffic Safety program with more efficient reporting, and better data analysis of crashes and causes of crashes within the city, to better target enforcement and prevention efforts.

The city of Arroyo Grande has a population of approximately 18,000 residents and consists of nearly 6 square miles. However, the city experiences a significant increase in daily population and traffic due to employment, business and service providers located within Arroyo Grande. Additionally, our service population is also impacted but the cities immediately adjacent to ours, making up the “Five Cities” area. The larger Five Cities area population is approximately 45,000 residents, not including the tourist population, which is estimated at approximately 35,000 per year. Because of our location, situated half-way between Los Angeles and San Francisco, directly west of Bakersfield, we experience significant increases in traffic, pedestrian and alcohol related incidents due to our proximity to the beach and the Oceano Dunes Vehicular recreation area. In addition, the City of Arroyo Grande hosts the only public high school in the Five Cities area, servicing over 2000 high school students daily. This causes an increase in the number of inexperienced drivers on the road as well as bicyclists and pedestrians. With the resident, student and transient tourist populations impacting our total service population, we have seen increases in traffic collisions and traffic incidents over the last several years.

The City of Arroyo Grande business community provides full services including gasoline sales, hotels and restaurants. The Highway 101 is a main artery which is routed through the center of the City used for access by those utilizing the City’s services.

The Arroyo Grande Police Department currently uses an outdated records management system for traffic crash reporting. Under the current system, no traffic crash data analysis can be performed, requiring the manual counting of injury/fatal collisions, as well as other required reportable crashes.

The TRIP grant affords our Department the opportunity to purchase a complete electronic citation system and provide a much needed update to our electronic crash database in order to submit electronic data to the CHP SWITRS program.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

B. Objectives: Target Number

1. Purchase a new electronic crash reporting program or upgrade an existing electronic crash reporting program to the latest version available that includes the capability of exporting complete crash report records to a departmental records management system (RMS) and the California Highway Patrol’s Statewide Integrated Traffic Records System (SWITRS).
1 2. Purchase and implement a new complete electronic citation solution that includes the capability of exporting data to both a departmental records management system (RMS) as well as the local court records system if and when the local court can receive electronic citation data.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  Determine specific system requirements.
 Determine specific equipment requirements.
 Request vendor price quotation per host agency requirements.

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 Procure an electronic crash reporting system with the following functionalities:
 System licensing with installation and training.
 GIS based mapping.
 Segment crash diagraming tool.
 Ability to create or import crash reports.
 Ability to import and export agency RMS files.
 Ability to perform complete analysis of crash reports.  Secure database accessible by appropriate agency personnel.  Ability to export complete crash report to the California Highway Patrol’s Statewide Integrated Traffic Records System.
 Procure an electronic citation system with the following functionalities:
 System licensing with installation and training.
 Ability to import and export to agency RMS files.
 Ability to perform complete analysis of citation reports.  Secure database accessible by appropriate agency personnel.  Ability to export complete citation reports to the local county court.

B. Phase 2 – Program Operations (Throughout Grant Year)  Select vendor for system development, implementation, and installation.  Monitor and oversee progress of system/software development.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)  Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30).  Successful project completion and confirmation of successful transmission of crash reports by the California Highway Patrol is required before submission of invoice claims seeking reimbursement from OTS.
 Prepare and submit quarterly performance reports (due January 30, April 30, July 30, and October 30).
 Collect and report quarterly appropriate data that supports the progress of goals and objectives.
 Provide a summary of quarterly accomplishments and explanations for objectives not completed.
 Collect, analyze, and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
TR23008

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
405c TR-23 20.616 State Traffic Safety Information
System Improvements
$109,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
Traffic Crash Database System Interface 405c TR23$24,800.00 1 $24,800.00 Category Sub-Total $24,800.00
D. EQUIPMENT
Complete Traffic Crash Database System 405c TR23$30,200.00 1 $30,200.00 Complete Electronic Citation Data
Collection System
405c TR23$54,000.00 1 $54,000.00
Category Sub-Total $84,200.00
E. OTHER DIRECT COSTS
$0.00
Category Sub-Total $0.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $109,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
TR23008

BUDGET NARRATIVE

PERSONNEL COSTS
-

TRAVEL EXPENSES
-

CONTRACTUAL SERVICES
Traffic Crash Database System Interface - Computer programming required to interface crash database with other existing agency, Records Management Systems, or CHP’s Statewide Integrated Traffic Records System database allowing the systems to be electronically integrated for transfer of data.

EQUIPMENT
Complete Traffic Crash Database System - A traffic crash database to collect, analyze, and display crash and enforcement data, including a full featured module for analysis, allowing queries for top ranking lists of locations, breakdowns by cause, type, injury, conditions, and many other attributes. Queries and Reports will be provided in a variety of formats including pie charts, bar charts, and summaries. The system provides for crash mapping on Google Earth, ESRI GIS, or similar mapping products. Costs may include laptop/desktop computers, software and licenses, printers, accessories, training, and associated shipping and taxes.

Complete Electronic Citation Data Collection System - A traffic citation data collection system, using handheld device, to collect citation data electronically in the field, print a violator copy of the citation, and transfer the information electronically to the agency’s RMS system and the courts for prosecution. The system will be used by traffic officers to improve the efficiency and accuracy of writing traffic citations. Costs may include the purchase of electronic citation devices, mag-strip readers, fingerprint readers, audio recorders, cameras, docking/charging stations, software, licenses, accessories, training, and associated shipping and taxes.

OTHER DIRECT COSTS
-

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
TR23008

CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
 23 U.S.C. Chapter 4 – Highway Safety Act of 1966, as amended  Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94  23 CFR part 1300 – Uniform Procedures for State Highway Safety Grant Programs  2 CFR part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
 2 CFR part 1201 – Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21;  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
 Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);
 Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
 Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and  Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100).

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 Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted;  Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non- Discrimination Authorities identified in this Assurance;
 Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT’s or NHTSA’s access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;
 Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance;  Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
o “During the performance of this contract/funding agreement, the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal nondiscrimination law or regulation, as set forth in appendix B of 49 CFR part 2l and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will –

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an

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employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted –

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements The signed certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to all subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

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Instructions for Primary Tier Participant Certification (States)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.

You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default.

Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment

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rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

Instructions for Lower Tier Participant Certification

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.

You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

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Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions:

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA ACT
(applies to all subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

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Cost Proposal
CP 21-29
Crossroads Software
210 W. Birch Street, Suite 207
Brea, CA 92821
Number:

Arroyo Grande Police Department
For:

Item No Item Description Quantity Price Taxable Amount
1 Interface to Upload Collision Report Data and
Documents to the California Highway Patrol
SWITRS System
1 $24,800.00 No $24,800.00
Sub Total $24,800.00
Sales Tax $0.00
Total $24,800.00

7.750% on $0.00
Wednesday, August 17, 2022 Page 1 of 1
ATTACHMENT 3

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Cost Proposal
CP 21-30
Crossroads Software
210 W. Birch Street, Suite 207
Brea, CA 92821
Number:

Arroyo Grande Police Department
For:

Item No Item Description Quantity Price Taxable Amount
1 iOS (iPhone/Ipad) Citation System - Site
License
1 $28,500.00 No $28,500.00
2 Desktop Citation Management App (CCM) 1 $3,900.00 No $3,900.00 3 Syncing Module (as a Windows Service
application)
1 $3,900.00 No $3,900.00
4 Training and Installation (one training session -
using remote login)
1 $600.00 No $600.00
5 Yearly Maintenance and Support (includes
upgrade to new versions as they become
available)
1 $2,500.00 No $2,500.00
Sub Total $39,400.00
Sales Tax $0.00
Total $39,400.00

7.750% on $0.00
Wednesday, August 17, 2022 Page 1 of 1

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Cost Proposal
CP 21-28
Crossroads Software
210 W. Birch Street, Suite 207
Brea, CA 92821
Number:

Arroyo Grande Police Department
For:

Item No Item Description Quantity Price Taxable Amount
1 Crossroads Report Writer for Collision
Reporting
1 $9,800.00 No $9,800.00
2 Training and Installation (one training session -
using remote login)
1 $600.00 No $600.00
3 Crossroads Collision Database Analytics
Program
1 $19,800.00 No $19,800.00
Sub Total $30,200.00
Sales Tax $0.00
Total $30,200.00

7.750% on $0.00
Wednesday, August 17, 2022 Page 1 of 1

Page 81 of 257 ends

Item 8.i.

MEMORANDUM
TO: City Council
FROM: Michael Martinez, Chief of Police
BY: Zak Ayala, Police Commander
Jeremy Burns, Police Sergeant
SUBJECT: Consideration of a Resolution Approving a Grant Agreement with the Office of Traffic Safety for Traffic/DUI Enforcement
DATE: September 13, 2022
SUMMARY OF ACTION:

Adopt a Resolution authorizing the Chief of Police to execute an agreement with the California Office of Traffic Safety (OTS) for the receipt of grant funding through the Selective Traffic Enforcement Program (STEP), which will be used for traffic and DUI enforcement.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no adverse financial impact to the City of Arroyo Grande to accept the OTS grant.

The annual grant award is for $58,000. The cost of this program will fall into the following categories: equipment and educational materials ($8,750); training/travel costs ($3,450); and overtime staffing for operations ($45,800). The cost of equipment purchases, training, and overtime staffing for operations will be directly reimbursed through the grant. The cost of time for grant management will be absorbed into the regular duties of the Police Department Administration and Administrative Services Division of the City.

RECOMMENDATION:
1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to help address ongoing traffic safety concerns and appropriate the funding for the activities; and 2) Approve a Budget Amendment Request for FY 2022-23 in the amount of $58,000 to account for the additional revenue and expenditures related to the grant.

BACKGROUND:

The Arroyo Grande Police Department has accepted grant funding from the California Office of Traffic Safety (OTS) intermittently in the past. For instance, the Police Department has hosted the county-wide AVOID the 14 Driving Under the Influence (DUI)

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Item 8.i.

City Council
Consideration of a Resolution Approving a Grant Agreement with the Office of Traffic Safety for Traffic/DUI Enforcement
September 13, 2022

Page 2 ends

grant program funded through OTS and participated as a member of that program every year it was available. In 2014, OTS restructured its grant programs and eliminated the large, county-wide grant programs due to the significant costs involved. OTS now offers smaller grants to the individual agencies with the goal of a more focused program with easier program management and greater financial accountability. In Fiscal Years 2015- 16, 2020-21 and 2021-22, the Arroyo Grande Police Department received OTS funding and managed one of these grants, the Selective Traffic Enforcement Program (STEP).

In Fiscal Year 2021-2022, the City received funding of $50,000 in the form of a STEP grant. This STEP grant provided funding for enforcement activities including DUI checkpoints, DUI saturation patrols, distracted driving enforcement, and pedestrian safety enforcement. The STEP grant also provided funding for traffic enforcement and training for officers, and funding for the purchase of traffic enforcement equipment, including a new hand-held LIDAR device and radar trailer.

ANALYSIS OF ISSUES:

The City of Arroyo Grande currently hosts a resident population of approximately 17,924.

However, the City experiences a significant increase in daily population and traffic due to employment, business and service providers located within Arroyo Grande. Additionally, the City’s service population is also impacted by the cities immediately adjacent, making up the “Five Cities” area. The larger Five Cities area population is approximately 45,000 residents, not including the tourist population, which is estimated at approximately 35,000 a year. Because of the City’s location situated half-way between Los Angeles and San Francisco, directly west of Bakersfield, near the beach and the Oceano Dunes Vehicular Recreation Area, significant increases in traffic, pedestrian and alcohol related incidents occur within the City’s service area. In addition, the City of Arroyo Grande hosts the only public high school in the Five Cities area, servicing over 2000 high school students daily.

This causes an increase in the number of inexperienced drivers on the road as well as bicyclists and pedestrians. Finally, the City has traditionally hosted several special events throughout the year, such as the Harvest Festival, Halloween, and Christmas in the Village, which also increase the number of driver’s bicyclists and pedestrians on City roadways. With the resident, student, and transient tourist populations impacting the City’s total service population, traffic collisions and traffic incidents have also increased over the last several years.

An annual review of DUI collisions reveals that DUI incidents usually increase during the end of summer vacation/Labor Day period, Memorial Day, Independence Day weekends and the holiday period, Thanksgiving through New Year’s. Other times with identified increased DUI crimes and collisions include Halloween, Super Bowl Sunday, and local festivals/events.

Specific to the City of Arroyo Grande, alcohol involved traffic incidents represent a significant threat to the community. These incidents do not consider factors such as age

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Item 8.i.

City Council
Consideration of a Resolution Approving a Grant Agreement with the Office of Traffic Safety for Traffic/DUI Enforcement
September 13, 2022

Page 3 ends

or economic status and affect the community as a whole; thus law enforcement efforts need to target the safety of all drivers. The City of Arroyo Grande and the surrounding beach communities are a desirable destination for tourists and residents. In particular, the historic Village area consists of numerous restaurants, shops and bars. These qualities draw large crowds, both vehicular and pedestrian. The community is safer by reducing the number of DUI drivers on City streets.

Significant progress is made in reducing the frequency of DUI crimes and collisions when law enforcement agencies conduct awareness campaigns and enforcement efforts. At a nationwide level, there has been a significant downward trend in traffic deaths over the last 20 years. However, DUI deaths have not dropped as dramatically. With continued efforts between law enforcement, community–based organizations, and the media, the number of DUI fatalities could be decreased.

Through grant funding from OTS, the Arroyo Grande Police Department will be more successful in educating the public and curbing the problems associated with drunk driving, traffic violations, and distracted driving. This will increase the safety of pedestrians, bicyclists and motorists within the City. Accepting the OTS grant will allow for the purchase of equipment and reimburse overtime staffing directly relating to training, traffic safety, enforcement of DUI laws, and public education. This will be accomplished through a variety of means including but not limited to: speed and distracted driving enforcement operations, advanced training in DUI detection for officers, DUI checkpoints and public awareness campaigns through educational presentations, and participation in OTS programs such as the AVOID Campaign (DUI), Pedestrian and Bicycle Safety Awareness Months, Click-it-or-Ticket, and Distracted Driving Awareness Month.

In the past, grant funding has allowed for the purchase of specialized equipment such as a DUI Command Trailer, lighting, and safety equipment, and funded overtime positions for enforcement programs and public education. The goal of the OTS-funded program is to decrease traffic collisions and incidents of driving under the influence by increasing public awareness of traffic related incidents including driving under the influence and increased enforcement of traffic and DUI laws.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution authorizing the Chief of Police to execute the grant document and appropriate the funding for the activities;

2. Do not adopt the Resolution;

3. Provide other direction to staff.

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Item 8.i.

City Council
Consideration of a Resolution Approving a Grant Agreement with the Office of Traffic Safety for Traffic/DUI Enforcement
September 13, 2022

Page 4 ends

ADVANTAGES:

Accepting the OTS grant will have several advantages. It will fund additional training in the area of traffic enforcement, DUI detection, and drug impaired driving detection. This will enhance the knowledge, skills, and abilities and, as a result, the overall effectiveness of officers in these areas. More importantly, it will reduce City liability by having more competent officers on daily patrol and participating in enforcement programs.

It will fund equipment not currently in the budget. With the grant funds, additional equipment can be purchased such as flashlights and lighting equipment, speed determination devices, and safety equipment such as OSHA approved traffic safety vests.

It will fund overtime for officers to conduct specialized enforcement operations in the identified areas of concern, such as speed and distracted driving enforcement, DUI saturation patrols, and DUI checkpoints.

Most importantly, the grant will help fund a continuous public awareness campaign for the year to educate the public on traffic safety issues and driving under the influence.

DISADVANTAGES:

No disadvantages are identified if the recommended action is approved. By not accepting the grant, the Police Department will not receive additional funding to enhance its current training programs in the identified areas. This will limit the Police Department’s additional enforcement programs, training, and equipment and enhanced public education that can be accomplished with grant funding.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Grant Agreement

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING AND AUTHORIZING THE

CHIEF OF POLICE TO EXECUTE AN AGREEMENT WITH

THE CALIFORNIA OFFICE OF TRAFFIC SAFETY TO

ACCEPT GRANT FUNDING FOR TRAFFIC SAFETY

PROGRAMS AND TO APPROPRIATE THE FUNDING FOR

THE PROGRAM ACTIVITIES
WHEREAS, the City of Arroyo Grande, through its Police Department, is eligible to receive Federal and/or State funding for traffic safety enforcement, education, training and equipment through the California Office of Traffic Safety (“OTS”); and WHEREAS, OTS has awarded $58,000 to the Arroyo Grande Police Department for its Selective Traffic Enforcement Program and requires execution of a grant agreement in order to obtain the funding; and
WHEREAS, by accepting this grant, funding will allow for the purchase of equipment and reimburse overtime staffing directly relating to training, traffic safety functions, enforcement of driving under the influence laws and public education; and WHEREAS, by accepting this grant, an appropriation of funding will be required for the activities; and
WHEREAS, the City Council of the City of Arroyo Grande wishes to delegate authorization to the Chief of Police to execute this grant agreement and any amendments thereto.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:

1. The grant agreement is approved and the Chief of Police is authorized to accept the grant award in the amount of $58,000 and execute the grant agreement and amendments thereto with the State of California, Office of Traffic Safety.

2. A Budget Amendment Request for FY 2022-23 in the amount of $58,000 is hereby approved to account for the additional revenue and expenditures related to the grant.

On motion of Council Member _________, seconded by Council Member _________, and on the following roll call vote, to wit:

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ATTACHMENT 1
AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 13 th day of September, 2022.

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ATTACHMENT 1
RESOLUTION NO.

PAGE 2
_____________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_____________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

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8/17/2022 3:25:29 PM Page 1 of 14
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT23082

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Arroyo Grande From:

To:
10/01/2022
09/30/2023 4. AGENCY UNIT TO ADMINISTER GRANT
Arroyo Grande Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $58,000.00

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jeremy Burns
Sergeant
[email protected]
(805) 473-5110
200 N. Halcyon Road
Arroyo Grande, CA 93420
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Nicole Valentine
Administrative Services Director
[email protected]
(805) 473-5400
300 E Branch St.

Arroyo Grande, CA 93420
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
ATTACHMENT 2

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $58,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $58,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

VKFHGF6PKWK7
300 E Branch St
Arroyo Grande
93420-2706
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT23082

1. PROBLEM STATEMENT
An annual review of driving under the influence (DUI) crashes reveals that DUI incidents are usually increased during the end of summer vacation/Labor Day period, Memorial Day, Independence Day weekends and the holiday period (Thanksgiving through New Years). Other times with identified DUI crimes and crashes include Halloween, Super Bowl Sunday, Cinco de Mayo, and local festivals/events (Harvest Festival and Parade, Car Show, Christmas Parade). The Arroyo Grande Village (downtown area) has several new bars and restaurants which draw large numbers of people on weekend and holiday nights.

The city of Arroyo Grande has a population of approximately 18,000 residents and consists of nearly 6 square miles. However, the city experiences a significant increase in daily population and traffic due to employment, business and service providers located within Arroyo Grande. Additionally, our service population is also impacted but the cities immediately adjacent to ours, making up the “Five Cities” area. The larger Five Cities area population is approximately 45,000 residents, not including the tourist population, which is estimated at approximately 35,000 per year. Because of our location, situated half-way between Los Angeles and San Francisco, directly west of Bakersfield, we experience significant increases in traffic, pedestrian and alcohol related incidents due to our proximity to the beach and the Oceano Dunes Vehicular recreation area. In addition, the City of Arroyo Grande hosts the only public high school in the Five Cities area, servicing over 2000 high school students daily. This causes an increase in the number of inexperienced drivers on the road as well as bicyclists and pedestrians. With the resident, student and transient tourist populations impacting our total service population, we have seen increases in traffic crashes and traffic incidents over the last several years.

Significant progress is made in reducing the frequency of DUI crimes and crashes when law enforcement agencies conduct awareness campaigns and enforcement efforts. At a Nationwide level, traffic deaths have declined. With a best practice and focused enforcement plan through the Selective Traffic Enforcement Program, the Arroyo Grande Police Department will be more successful in curbing the problems associated with intoxicated drivers, speeding vehicles, right of way violators, other aggressive driving, distracted driving, auto theft, and an increased pedestrian and bicyclist safety program. The Department has encouraged patrol officers and traffic officers to focus enforcement on reducing the alcohol and speed related crashes, along with increased pedestrian and bicyclist safety.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

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8/17/2022 3:25:29 PM Page 4 of 14

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
10 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 1 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 1

7. Send law enforcement personnel to the DRE Recertification training. 1

8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 9. Conduct DUI Saturation Patrol operation(s). 10

10. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
6 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
2 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 3 13. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted this quarter.  All grant related purchases needed to implement the program should be made this quarter.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver’s name, last known address, DOB,

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8/17/2022 3:25:29 PM Page 5 of 14
description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
 Media RequirementsIssue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
 Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.

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8/17/2022 3:25:29 PM Page 6 of 14
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT23082

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164AL-23 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$30,000.00
402PT-23 20.600 State and Community Highway
Safety
$28,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-23 $6,000.00 2 $12,000.00
DUI Saturation Patrols 164AL-23 $1,600.00 10 $16,000.00 Traffic Enforcement 402PT-23 $1,600.00 6 $9,600.00
Distracted Driving 402PT-23 $1,500.00 2 $3,000.00
Pedestrian and Bicycle Enforcement 402PT-23 $1,500.00 3 $4,500.00 Traffic Safety Education 402PT-23 $350.00 2 $700.00
Category Sub-Total $45,800.00
B. TRAVEL EXPENSES
In State Travel 402PT-23 $3,450.00 1 $3,450.00
$0.00
Category Sub-Total $3,450.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-23 $2,000.00 1 $2,000.00
Radar Device 402PT-23 $2,000.00 2 $4,000.00
Lidar Device 402PT-23 $2,750.00 1 $2,750.00
Category Sub-Total $8,750.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $58,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT23082

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Law Enforcement Traffic Safety Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

Radar Device - To measure the speed of motor vehicles. This device will be used for speed enforcement.

Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT23082

Applicable provisions include, but are not limited to, the following:

The SubgranteePage 97 of 257
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 Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted;  Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non- Discrimination Authorities identified in this Assurance;
 Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT’s or NHTSA’s access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;
 Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance;  Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
o “During the performance of this contract/funding agreement, the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal nondiscrimination law or regulation, as set forth in appendix B of 49 CFR part 2l and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

1. Abide by the terms of the statement;

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employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted –

1. Taking appropriate personnel action against such an employee, up to and including termination;

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

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Instructions for Primary Tier Participant Certification (States)

You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

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rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

Instructions for Lower Tier Participant Certification

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

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Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions:

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

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Item 8.j.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consider Adoption of a Resolution Pursuant to Public Contract Code (PCC) Section 20168 and Authorizing Contracting Without a Competitive Solicitation for Bids Pursuant to PCC Section 22050 for FCFA Station 1 Emergency Generator Replacement Project
DATE: September 13, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will allow for accelerated replacement of the emergency generator at the Five Cities Fire Authority (FCFA) Station 1 by eliminating the formal bid process.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The FY 2021-22 and FY 2022-23 Capital Improvement Program (CIP) budgets included $680,018 ($46,780 General Fund, $318,738 Sales Tax Funds, and $314,500 of California Nuclear Power Preparedness (NPP) Program funding) for the subject project. The engineer’s construction cost estimate for the project is currently $646,453. FCFA staff will seek to secure the NPP funding upon completion of the construction documents and associated engineer’s construction cost estimate. It is now anticipated that NPP funding will cover approximately 50% or $323,277. Staff time will be necessary to coordinate construction activities with the contractor and special inspectors.

RECOMMENDATION:
1) Adopt a Resolution finding that an emergency exists within the City related to the replacement of the emergency generator at the Five Cities Fire Authority Fire Station 1 and authorizing contracting without a competitive solicitation for bids; and 2) Authorize the City Manager, or designee, to execute a contract with a qualified contractor for construction of the project.

BACKGROUND:

The City of Arroyo Grande owns the FCFA Station 1 building at 140 Traffic Way, and in accordance with the FCFA Joint Exercise of Powers Agreement between the Cities of

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Item 8.j.

City Council
Consider Adoption of a Resolution Pursuant to Public Contract Code (PCC) Section 20168 and Authorizing Contracting Without a Competitive Solicitation for Bids Pursuant to PCC Section 22050 for FCFA Station 1 Emergency Generator Replacement Project
September 13, 2022
Page Number
Arroyo Grande and Grover Beach and the Oceano Community Services District, the City remains responsible for insurance and maintenance of the fire station (Section 8 A). FCFA Station 1 is considered an essential services building in accordance with Section 16007 of the California Health and Safety Code. The California Legislature has determined that buildings providing essential services should be capable of providing those services to the public after a disaster. In order to do so, power from an emergency generator is needed in the event of power loss due to a power outage.

On October 12, 2021, the City Council approved an Agreement for Consultant Services with Salas O’Brien for design and construction phase services, including continuous construction inspection, for the replacement of the permanent emergency generator and associated transfer switches, and installation of a properly sized connector for a portable generator as a backup to the emergency generator at Fire Station 1. Since this time, staff has been working with Salas O’Brien to determine generator sizing to power the entire building and to complete the construction documents. The construction documents are currently at 95% completion.

At the time of Council’s approval of the design and construction phase services, it was assumed that upon completion of the construction documents, staff would present the item to Council to evaluate overall probable costs and to consider approving the design and authorizing the solicitation of construction bids.

However, since that time, the current emergency generator has become completely nonfunctional, rendering the FCFA Station 1 building with no back-up power. On the evening of July 8, 2022, there was a power outage that included the FCFA Station 1 building. The entire building was without power, impacting the ability to provide emergency 9-1-1 services to the community. The power outage affected:
 Apparatus Bay Doors – Unlike residential garage door openers, crews had to climb ladders in the dark to manually disable the bay door openers in order to gain access to emergency response vehicles.
 Station Alerting – All communications were shut down, impacting the crew’s ability to receive emergency calls for service.
 Lighting – There was no lighting throughout the entire facility.  Communications/IT Server room – Without power, there was an inability to charge battery powered equipment (portable radios, thermal imaging cameras, etc.).

While power was restored to the station within minutes and no negative results occurred because of this specific incident, the lack of a working generator created a serious risk to the community. This prompted an immediate interim course of action where the nonfunctioning emergency generator was removed and a portable generator was put in its place and connected directly to an existing electrical panel that provides minimum power needs. This immediate action provided two things: 1) it did not require additional wiring

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Item 8.j.

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from the building’s electrical panel that would be essentially be throw away work, and 2) allows for the opening of the vehicle bay doors and some lighting but does not provide power to the server room or the station alerting system, which are critical needs.

ANALYSIS OF ISSUES:

Normally, the Public Contract Code (PCC) requires a competitive solicitation for bids on all public works projects. However, PCC Section 20168 allows the Council to adopt a Resolution by four-fifths vote declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property. In addition, pursuant to this section and PCC Section 22050, in the case of an emergency, the Council by a four-fifths vote may procure the necessary services to repair a public facility without giving notice for bids. PCC Section 1102 defines an emergency as a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

In this case, there is an imminent danger to public health and safety for various reasons including, without limitation, the delay of public safety services during the event of a power outage as the emergency generator is no longer functional. Without an emergency generator, emergency 9-1-1 services provided FCFA Station 1 become impaired and/or delayed which poses a serious risk to the community as response time is critical in the event of an emergency situation
. If the project were to go through the formal bid process, it is estimated that the project would be advertised in October 2022, a construction contract awarded in November 2022, and start of construction in January 2023. This would result in approximately four months before the start of construction while the station remains without the critical power needed for an essential service building.

Should the Council adopt a Resolution finding that an emergency exists within the City and authorizing contracting without a competitive solicitation for bids, upon completion of the plans, staff can immediately contract with a qualified contractor and the start of construction could begin as early as October 2022, a time savings of about three months.

While not necessary under an emergency finding, it is staff’s intention to contact three qualified contractors to obtain quotes to ensure the best pricing possible before entering into a contract. It is further intended that the selected contractor begin work immediately on the installation of a portable generator docking station that powers the entire station.

This will allow for the portable generator to be moved over to and plugged into the new docking station thereby fully powering FCFA Station 1 while site preparations are made along with the ordering, delivery, and installation of a permanent emergency generator.

Adopting the proposed Resolution will ratify the emergency, authorize staff to execute the appropriate contract with a qualified contractor, and ensure that the contractor will be properly compensated for its emergency response and repair.

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It should be noted that Public Contract Code Section 22050 requires that after proceeding with an emergency project, the City Council will also need to review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action. Therefore, staff will be returning to the City Council with updates as required by the statute.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendations;

2. Modify and approve staff’s recommendation;

3. Do not approve staff’s recommendations and direct staff to proceed through the formal bid process; or

4. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will allow the City to immediately enter into a contract with a qualified contractor to install a replacement emergency generator at the FCFA Station 1, an essential services building, without the delays that would occur if the project were to be formally bid, including the completion of work necessary to enable a temporary generator to power immediate needs at the station during a power outage.

DISADVANTAGES:

None identified at this time.

ENVIRONMENTAL REVIEW:

The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15302(c) covering the replacement of existing utility systems involving negligible or no expansion of capacity.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachment:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING AN EMERGENCY AND

AUTHORIZING THE IMMEDIATE EXPENDITURE OF

FUNDS TO REPLACE THE EMERGENCY GENERATOR
AT THE FIVE CITIES FIRE AUTHORITY STATION 1
WHEREAS, the City of Arroyo Grande (the “City”) owns the Five Cities Fire Authority (the “FCFA”) Station 1 building at 140 Traffic Way; and
WHEREAS, in accordance with the FCFA Joint Exercise of Powers Agreement between Arroyo Grande, Grover Beach and Oceano, the City remains responsible for insurance and maintenance of the fire station (Section 8 A); and
WHEREAS, FCFA Station 1 is considered an essential services building in accordance with Section 16007 of the California Health and Safety Code; and WHEREAS, the California Legislature has determined that buildings providing essential services should be capable of providing those services to the public after a disaster and in order to do so, power from an emergency generator is needed in the event of power loss due to a power outage; and
WHEREAS, the emergency generator at Station 1 had become completely non-functional rendering the FCFA Station 1 building with no back-up power; and WHEREAS, a portable generator has been placed at the FCFA Station 1 to allow for the opening of the vehicle bay doors and some lighting, but it does not provide power to the server room or the station alerting system, which are critical needs; and WHEREAS, the City Council finds in this case, there is an imminent danger to public health and safety for various reasons including the delay of public safety services during the event of an emergency; and
WHEREAS, the City Council further finds that pursuant to Public Contract Code Section 20168, the immediate replacement of the emergency generator is necessary in order to protect the public health, safety and welfare and will not permit a delay resulting from a competitive solicitation for bids and that prompt action, including authorization to expend all funds required for such replacement without competitive bidding, is necessary to respond to the emergency described herein; and
WHEREAS, pursuant to Public Contract Code Section 22050, the City Council deems it is in the public interest to immediately authorize the expenditure of City funds needed to safeguard the health, safety and welfare in order to proceed immediately with the replacement of the emergency generator.

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ATTACHMENT 1

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE that the public interest and necessity demand the immediate expenditure of funds to safeguard the public health, safety and welfare, without strict compliance with the provisions of the Public Contract Code.

BE IT FURTHER RESOLVED, that the City Manager is authorized to enter into any contract or agreement in order to immediately replace the emergency generator at FCFA Station 1, and to report back to the City Council regarding said activity at its next regularly scheduled meeting, pursuant to Public Contract Code Section 22050. All acts of the City Manager in addressing this emergency taken prior to the effective date hereof are hereby duly ratified by the City Council.

On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 13 th day of September, 2022.

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ATTACHMENT 1
___________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
___

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

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Item 8.k.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Jill McPeek, Capital Improvement Project Manager
SUBJECT: Consideration of Acceptance of the 2021 Street Repairs Project, PW 2021-01
DATE: September 13, 2022
SUMMARY OF ACTION:

Accept the 2021 Street Repairs Project and begin the one-year warranty period for defects that may arise.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The final contract and change orders resulted in a total construction cost of $2,255,375.22 to the City, $2,120,926.49 for the direct contract amount and $134,448.73 for additional material quantities placed and field change orders. The contract was included as part of the FY 2021-22 Capital Improvement Program budget and was funded by Urban State Highway Account (USHA), Senate Bill 1 (SB1) and Local Sales Tax funds, and General Fund Reserves. The recommended action will not impact staff resources.

RECOMMENDATION:
1) Accept the project improvements as constructed by Ferravanti Grading & Paving in accordance with the plans and specifications for the 2021 Street Repairs Project, PW 2021-01; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.

BACKGROUND:

On December 14, 2021, the City Council awarded a construction contract to perform the 2021 Street Repairs Project to Ferravanti Grading & Paving in the amount of $2,120,926.49 and authorized the City Manager to approve change orders in the amount of $ 212,092.65. The contractor’s final construction cost for the project is $2,255,375.22.

The 2021 Street Repairs project consisting of correcting base failures (digouts) and alligator cracking on the following street segments:

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Item 8.k.

City Council
Consideration of Acceptance of the 2021 Street Repairs Project, PW 2021-01 September 13, 2022

Page 2 ends

Street Segment From To

1. Valley Road Sunrise Terrace Los Berros Creek Bridge

2. Corbett Canyon Road State Route 227 City Limits (n/o Gularte Rd)

3. Fair Oaks Avenue South Halcyon Road Fred Grieb Bridge

4. Wesley Street End of Street (n/o Larchmont Dr) West Branch Street

5. Vernon Street End of Street (n/o of Larchmont Dr) West Branch Street

6. South Elm Street The Pike City Limits (s/o Paul Place)

7. East Grand Avenue Halcyon Road El Camino Real

8. North Halcyon Road El Camino Real East Grand Avenue

9. South Elm Street Ash Street Farroll Avenue

10. South Elm Street Farroll Avenue The Pike

11. Rancho Parkway James Way West Branch Street
ANALYSIS OF ISSUES:

The contractor has completed the work in accordance with the approved plans and specifications within the contract time, under the available budget, and there are no outstanding issues. It is, therefore, recommended that the City accept the 2021 Street Repairs Project and begin the one-year warranty period for defects that may arise.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Accept the 2021 Street Repairs project;

2. Do not accept the project;

3. Accept the project but do not authorize release of retention; or

4. Provide other direction to staff.

ADVANTAGES:

The project is complete and accepting the improvements will allow staff to close out the project. Correcting base failures (digouts) and alligator cracking helps to extend the service life of the treated street segments.

DISADVANTAGES:

No disadvantages have been identified.

ENVIRONMENTAL REVIEW:

No environmental review is required to accept the project PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

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Item 8.k.

City Council
Consideration of Acceptance of the 2021 Street Repairs Project, PW 2021-01 September 13, 2022

Page 3 ends

Attachments:

1. Notice of Completion

2. December 14, 2021, Staff Report and Attachment

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ATTACHMENT 1

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

CITY CLERK

CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.

2. The FULL NAME of the OWNER is: The City of Arroyo Grande

3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee

5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

NAMES ADDRESSES
None

6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to:

NAMES ADDRESSES
None

7. All work of improvement on the property hereinafter described was COMPLETED July 25, 2022

8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:

Ferravanti Grading and Paving

9. The street address of said property is: Various streets within the City of Arroyo Grande, CA

10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: 2021 Street Repairs, PW 2021-01 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________
Bill Robeson, Assistant City Manager/Public Works Director September 13, 2022, Arroyo Grande, California
-- END OF DOCUMENT --

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ATTACHMENT 2
Attachment 2 - Staff Report from the December 14, 2021 and attachment are available as a link: Staff Report from the December 14, 2021 and attachment

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Item 8.l.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
SUBJECT: Consideration of Resolution Authorizing Refund of Planning Commission Appeal Fees to the Appellants of Vacation Rental Permits Approved for 263-D Spruce Street and 1170 Linda Drive
DATE: September 13, 2022
SUMMARY OF ACTION:

Adoption of the proposed Resolution would allow the City to refund Planning Commission appeal fees to the appellants for vacation rental permits approved for 263-D Spruce Street and 1170 Linda Drive.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Refunding Planning Commission appeal fees for the two subject appeals will result in a reduction in revenues of $982.

RECOMMENDATION:

Adopt a Resolution approving a refund of the Planning Commission appeal fees to the appellants of the vacation rental permits approved for 263-D Spruce Street and 1170 Linda Drive.

BACKGROUND:

On June 10, 2014, the City Council adopted Ordinance No. 663, establishing vacation rentals and homestays (collectively known as short-term rentals, or “STR”s) as permitted land uses in the City’s residential zoning districts, subject to the approval of a Minor Use Permit-Plot Plan Review. Under this review process, an STR is submitted as a Minor Use Permit – Plot Plan Review and is reviewed by staff, with approval by the Community Development Director. Notification of the Director’s approval is mailed to all property owners within 300 feet of the STR, is posted on the Planning Commission’s agenda, and is appealable to the Planning Commission with an appeal fee. Per Arroyo Grande Municipal Code Section 16.12.155, a notice of administrative decision for Minor Use Permits, including any approvals, denials or referrals by the Community Development Director, shall be reported on the Planning Commission agenda. This same section also states that a public hearing can be required if an administrative decision is appealed or called up for review by the Planning Commission through a majority vote. The Planning

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Item 8.l.

City Council
Consideration of Resolution Authorizing Refund of Planning Commission Appeal Fees to the Appellants of Vacation Rental Permits Approved for 263-D Spruce Street and 1170 Linda Drive
September 13, 2022

Page 2 ends

Commission must specify the issues to be reviewed at the meeting at which the notice of administrative decision is presented to it, and then hear and determine a decision on the item in the same manner as any other appeal.

ANALYSIS OF ISSUES:

Due to the infrequency of Planning Commission meetings during the COVID-19 pandemic, approvals began to be reported along with the cancellation notice for the cancelled Planning Commission meeting, rather than strictly on scheduled meeting agendas. Concerns were later raised regarding this practice during appeal hearings for STRs. Staff has since made a procedural change in response to this concern to require all notices of administrative approval to be placed on Planning Commission agendas for meetings that are held. Prior to this change, however, the appeals for 263-Spruce Street and 1170 Linda Drive were originally reported on cancelled Planning Commission meetings of November 2, 2021 and July 20, 2021, respectively. A third vacation rental at 1562 Strawberry Avenue was also reported on a cancelled Planning Commission meeting and appealed to the Planning Commission on December 7, 2021, where the appeal was denied. The appellant then appealed the Planning Commission’s decision to the City Council on February 8, 2022, where it was subsequently denied. At the February 8, 2022 hearing, the City Council directed staff to refund the appellant’s Planning Commission appeal fee of $491 due to errors in the notification of surrounding property owners from the original approval. A refund was issued to the appellant in February 2022.

At the August 23, 2022 City Council meeting during the Council Communications portion of the agenda, Mayor Ray Russom noted staff’s change in policy to not post STR approvals on cancelled Planning Commission agendas, and that some appellants paid an appeal fee of $491 each prior to this time, without the ability to make public comment to the Planning Commission and request that it consider appealing the STR approval, and allow potential appellants the ability to avoid paying the appeal fee. A request was made to place an item on a future agenda to consider refunding appeal fees for those who had appealed STR approvals that were placed on cancelled Planning Commission agendas. Mayor Pro Tem George seconded the request. Staff has reviewed its records and confirmed that a total of three appeals were filed regarding STRs approved on cancelled Planning Commission agendas – (1) 263-D Spruce Street, (2) 1170 Linda Drive, and (3) 1562 Strawberry Avenue. The $491 appeal fee associated with the approval of the STR permit at 1562 Strawberry Avenue was refunded to the appellants by direction of the City Council. The two remaining appeal fees are proposed to be refunded by action of the attached Resolution (Attachment 1).

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Item 8.l.

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ALTERNATIVES:

The following alternatives are presented for City Council consideration:

1. Adopt the Resolution, granting a refund of Planning Commission appeal fees to the appellants of two vacation rental permits for 263-D Spruce Street and 1170 Linda Drive;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

Approving the requested fee refund will return funds to the appellants in the amount of $491 each, or a total of $982.

DISADVANTAGES:

Approving the requested fee refund will result in a loss of revenue to the City in the amount of $982.

ENVIRONMENTAL REVIEW:

None required for refund of fees.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachment:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE PROVIDING FOR AN ACCESSORY

DWELLING UNIT FEE WAIVER PROGRAM
WHEREAS, Section 16.52.150 of the Arroyo Grande Municipal Code (AGMC) contains the City’s regulations for Accessory Dwelling Units and Junior Accessory Dwelling Units (collectively, “ADUs”) consistent with the requirements of Government Code Sections 65852.2 and 65852.22, and ADUs present an opportunity to develop more affordable housing in the City; and
WHEREAS, the City Council of the City of Arroyo Grande wishes to further the policies, goals and programs of the Housing Element of the City's General Plan and to help facilitate the development of affordable housing within the City by creating an ADU Fee Waiver Program under which building permit fees and utility connection fees can be waived for ADUs that are 500 square feet or less and the property owners agree to rent the ADU to either low income or very low income households; and WHEREAS, the City Council finds that providing a variety of housing options to workers of all income levels is socially and economically beneficial to the City and its residents; and
WHEREAS, to the extent that building permit fees and utility connection fees present a barrier to the development of affordable ADUs, the ADU Fee Waiver Program will provide an incentive to their construction and making them available to low-income or very lowincome households.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:

SECTION 1. The City Council hereby finds and determines that the foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. ADU FEE WAIVER PROGRAM.

City Staff is hereby authorized to implement an ADU Fee Waiver Program. Building permit fees and utility connection fees for Accessory Dwelling Units of 500 square feet or less shall be waived when:

A. The property owner agrees to rent the ADU to either a low-income household for a period of ten (10) years, or a very low-income household for a period of seven (7) years. Prior to receiving a building permit, the ADU owners shall execute and record an “Accessory Dwelling Unit Affordable Housing Declaration of Covenants and Land Use Restrictions - Fee Waivers” in a form approved by the City Attorney.

B. In implementing this ADU Fee Waiver program, the City shall rely on affordable

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RESOLUTION NO.

PAGE 2
rental limits established by San Luis Obispo County and published each month.

C. The Accessory Dwelling Unit Affordable Housing Declaration of Covenants and Land Use Restrictions - Fee Waivers, shall provide that the property owner shall annually provide the City with evidence that rents collected comply with affordable limits.

D. Money from the City or Arroyo Grande Inclusionary Housing Affordable Housing Trust Fund shall be used to offset and recoup the revenue that otherwise would have been due to the City for building and connection fees as a result of the ADU Fee Waiver Program. Staff shall provide an annual update to the Council on the status of the Program and impacts to the Trust Fund.

SECTION 3. If any section, subsection, sentence, clause, phrase or provision of this Resolution or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other provision or applications, and to this end the provisions of this Resolution are declared to be severable. The City Council hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause, phrase or provision thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or provisions thereof be declared invalid or unconstitutional.

SECTION 4. This Resolution shall be effective immediately upon its adoption.

On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 13th day of September, 2022.

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RESOLUTION NO.

PAGE 3
__________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

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Item 8.m.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Consideration of a Grant Agreement with Smart Share Housing Solutions for Public Outreach, Education, and Project Management to Facilitate Development of Accessory Dwelling Units in Arroyo Grande DATE: September 13, 2022
SUMMARY OF ACTION:

Approval of a Grant Agreement (Agreement) with Smart Share Housing Solutions (SSHS) to stimulate the development of accessory dwelling units (ADUs).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Funding in the amount of $37,887 was allocated for this work effort from American Rescue Plan Act (ARPA) funds received by the City.

RECOMMENDATION:

BACKGROUND:

In 2021, the City was allocated $4,300,241 in ARPA funding from the federal government.

To support the immediate pandemic response, bring back jobs, and lay the groundwork for a strong and equitable recovery, ARPA established the Coronavirus State and Local Recovery Fund, designed to deliver $350 billion to state, local, territorial, and Tribal governments to bolster their response to the COVID-19 emergency and recover from the economic impacts caused by the public health crisis. The United States Treasury has issued rules detailing how ARPA funds may be used. One such use includes affordable housing programs provided to households, businesses, or populations disproportionately

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Item 8.m.

City Council
Consideration of a Grant Agreement with Smart Share Housing Solutions for Public Outreach, Education, and Project Management to Facilitate Development of Accessory Dwelling Units in Arroyo Grande
September 13, 2022

Page 2 ends

impacted by the COVID-19 public health emergency. Additionally, ARPA funds may be provided to nonprofit organizations to address impacts associated with the pandemic.

SSHS is a non-profit organization focused on developing housing solutions that add to the stock of attainable, sustainable housing. The organization submitted a request for a portion of the City’s available ARPA funding to support a pilot program designed to increase the production of accessory dwelling units. At its meeting on October 12, 2021, the City Council allocated $37,887 of the City’s ARPA funding to support SSHS’s pilot program. Following this action, City staff worked with SSHS to review a refined proposal that would utilize the ARPA funding to increase ADU development for lower income households in Arroyo Grande.

The program proposes to provide education and outreach, technical assistance, project management services, affordability advocacy, lending and finance support, tenant screening and management assistance, and research, innovation, and community partnership support to increase the development of new ADUs in the City. The program recognizes the City’s reliance on ADUs to meet low- and moderate-income housing goals identified in the City’s Housing Element and strives to assist the City to reach those goals.

ANALYSIS OF ISSUES:

The project proposed by SSHS would consist of two main components: public outreach/ education and a demonstration project. Public outreach is intended to explain the what, how, and why as it relates to ADU creation. The program proposes to mail postcards to senior and low-income property owners highlighting the City’s pre-approved ADU plans and opportunities, California Housing Finance Agency (Cal HFA) grant opportunities, future workshops, and links to the organization’s web resources. Information about the City’s Fee Waiver Program, if enacted by Council, would also be included. Workshops hosted by SSHS will explain available options to develop an ADU, such as new construction, garage conversions, and use of pre-approved plans. A webinar and printed informational materials will serve as a separate means of transmitting information.

Webinars will explain the permitting process involved with each option, costs, and rental limits to ensure the affordability of the units. Informational and marketing materials developed as part of the pre-approved ADU plan program will also be incorporated into the public outreach component. The intended audience would be homeowners, realtors, contractors, and housing advocates.

The demonstration component of the program will consist of either a garage conversion or construction of an ADU using the pre-approved ADU plans. The intent of the demonstration is to illustrate the time and costs associated with an ADU project. The demonstration project will also be an opportunity for SSHS to act as a project manager to assist the homeowner through the permitting and construction process. The project will be made available for tours upon its completion, allowing homeowners that are

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Item 8.m.

Page 3 ends

considering creating an ADU the opportunity to see the possibilities. As project manager, SSHS will also assist the participating homeowner with project design and submittal, Cal HFA qualification assistance, and contractor vetting and coordination. SSHS will assist in the drafting of contracts and leases for potential tenants to ensure affordability conditions are met.

ALTERNATIVES:

The following alternatives are provided for the Council's consideration:

1. Approve and authorize the City Manager to execute a Grant Agreement between the City and SSHS for public outreach, education, and project management and demonstration to facilitate the development of ADUs in the City;

2. Modify and approve the Grant Agreement and authorize its execution;

3. Do not approve the Grant Agreement; or

4. Provide other direction to staff.

ADVANTAGES:

Approval of the Agreement will allow SSHS to carry out its program to facilitate the creation of ADUs in the City, increasing housing opportunities for low- and moderateincome households. The program will assist towards meeting housing goals and implementing programs established in the Housing Element.

DISADVANTAGES:

No disadvantages have been identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for authorization of the Agreement.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Grant Agreement

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ATTACHMENT 1

GRANT AGREEMENT
THIS GRANT AGREEMENT (“Agreement”), is made and effective as of ____________, 2022 (the “Effective Date”), by and between the City of Arroyo Grande, a municipal corporation (“Grantor” or “City”), and Smart Share Housing Solutions, a California nonprofit corporation (“Grantee”).

RECITALS
WHEREAS, Grantor desires to provide funding received through the American Rescue Plan Act (ARPA) to support the development of affordable housing for individuals and families disproportionately impacted by the COVID-19 pandemic; and WHEREAS, Grantee is a non-profit corporation focused on supporting the development of accessory dwelling units (ADUs) in the Arroyo Grande region; and WHEREAS, the Grantee has proposed the Arroyo Grande ADU Production Demonstration and Outreach Project (“Project”) to utilize ARPA funding from Grantor to assist and promote the construction of new ADUs in the City for rent to low and moderate income households and those disproportionately impacted by the COVID-19 pandemic.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on the Effective Date and shall remain and continue in effect until all requests described in Section 3 are processed, or unless sooner terminated pursuant to the provisions of this Agreement.

2. ACTIONS
(a) The Project described in “Exhibit A” attached hereto and incorporated herein by this reference, identifies the actions to be performed by Grantee during the implementation of this Agreement. Grantee agrees that any funds received from Grantor may only be used for the actions set forth in Exhibit A. (1) Grantee will provide a detailed report to Grantor on the use of grant funds by December 31, 2024.

3. PAYMENT OF GRANT FUNDS
(a) Grantee is awarded a total of $37,887;

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2 (b) Grantee must maintain receipts for expenditures made in furtherance of the actions outlined in Exhibit A. Grantee shall also prepare and submit to the City a report describing the relationship between the expenditure and the tasks and activities identified in Exhibit A. This report and the receipts described herein shall be submitted to the City by December 31,2024.

4. STATUS
Nothing in this Agreement is intended nor shall be construed to create an employer-employee relationship. Neither Grantee nor any of Grantee’s agents, employees or contractors are or shall be considered to be agents or employees of Grantor in connection with the performance of Grantee’s obligations under this Agreement.

5. TERMINATION FOR CAUSE
If Grantor determines that the Grantee has used funds for purposes that are not permitted or are prohibited under the terms and provisions of this Agreement, or if the Grantor determines that the Grantee has failed to fulfill its obligations under this Agreement in a timely and professional manner, or if the Grantee is in violation of the terms of this Agreement, then Grantor shall have the right to terminate this Agreement effective immediately upon giving written notice to Grantee.

6. INDEMNIFICATION
Grantee agrees to accept responsibility for losses or damage to any person or entity related to this Agreement, and shall defend, indemnify and hold harmless Grantor, its officers, employees and agents from any and all claims and demands, liability, damages, costs, expenses, judgments (including, but not limited to attorney fees and expert witness costs) that may be asserted by any person or entity, including Grantee, arising out of or in connection with the performance by Grantee hereunder and/or the use of the City of Arroyo Grande ARPA fund monies.

7. COMPLIANCE WITH LAW
Grantee agrees to comply with all City of Arroyo Grande, Federal and State laws and regulations applicable to Grantee. In particular, Grantee agrees to carry out the tasks identified in the Project, which is described in Exhibit “A” attached hereto and previously incorporated herein, and with all federal, State, and local laws, regulations, and orders related to use of ARPA fund monies.

8. ASSIGNMENT
Grantee shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of Grantor.

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3 9. GOVERNING LAW
Grantor and Grantee understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande.

10. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, either oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

11. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

12. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Grantee warrant and represent that he/she has the authority to execute this Agreement on behalf of the Grantee and has the authority to bind Grantee to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

GRANTOR GRANTEE
By:____________________________ By: ___________________________ Whitney McDonald, City Manager Anne Wyatt, Smart Share Home Solutions Attachments:

Exhibit A- Arroyo Grande ADU Production Demonstration and Outreach Project

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4 EXHIBIT A

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Item 9.a.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Discuss and Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code (AGMC) Regarding Accessory Dwelling Units; Development Code Amendment 20-001 and
Consideration of a Fee Waiver Program for Certain Accessory Dwelling Units
DATE: September 13, 2022
SUMMARY OF ACTION:

Introduction of the proposed Ordinance to amend Title 16 of the Arroyo Grande Municipal Code regarding accessory dwelling units (Attachment 1) will allow for adoption at a future City Council meeting and submittal to the State for final review consistent with applicable legislation. In addition, direction is requested by staff regarding a possible fee waiver program for certain accessory dwelling units.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

SB 2 grant funding in the amount of $20,000 was obtained to offset costs associated with the amendments to the Accessory Dwelling Unit (ADU) regulations, including staffing hours, website development, and marketing materials.

RECOMMENDATION:

Introduce the Ordinance amending the regulations for accessory dwelling units and provide feedback about the details of the proposed fee waiver program.

BACKGROUND:

The California legislature has identified production of Accessory Dwelling Units (ADUs) as an important strategy to increase housing statewide. In 2017, the State made significant changes to the manner by which local governments can regulate ADUs, primarily with respect to parking, types and sizes of ADUs, approval process and timelines, and utility fees. In response, the City adopted Ordinance 688 in October 2017, bringing local regulations consistent with 2017 State law at that time.

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Item 9.a.

City Council
Discuss and Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code (AGMC) Regarding Accessory Dwelling Units; Development Code Amendment 20-001 and Consideration of a Fee Waiver Program for Certain Accessory Dwelling Units
September 13, 2022

Page 2 ends

While State legislators acknowledged that the ADU permitting process was significantly streamlined as a result of the 2017 legislation, some were concerned that local jurisdictions’ regulations, such as unit size maximums and impact fees, continued to impede property owners from constructing ADUs. As a result, in October 2019, Governor Newsom signed new state housing bills that further amended Government Code §65852.2 and §65852.22 related to regulations for development of ADUs. Therefore, Title 16 must be amended again for consistency with State law.

The process to update the Ordinance began with a study session at the August 3, 2021 Planning Commission (PC) meeting. At the following PC meeting, staff presented amendments to the Ordinance developed in accordance with feedback obtained from the study session, and the PC recommended that Council adopt the proposed Ordinance.

The Ordinance amendments were introduced to Council at its meeting on February 8, 2022. Council directed staff to modify the draft Ordinance with regard to several aspects of the Ordinance. Staff modified the Ordinance accordingly and presented the changes to Council at a study session on July 26, 2022. Positive feedback from Council at the study session allowed staff to proceed to a recommendation hearing with the PC on August 16, 2022, at which PC recommended Council adopt the Ordinance amendments.

ANALYSIS OF ISSUES:

State Legislation
The passage of Assembly Bills 68, 881, 587, 670, and 671, and Senate Bill 13 impacted the City’s regulatory authority over the construction of ADUs. A total of six amendments to State law for ADUs were included in the 2019 legislation, made effective on January 1, 2020. Table 1 summarizes each of the six (6) amendments, how each is implemented, and the current proposal to address each amendment in Arroyo Grande.

Table 1: 2019 State Law Amendments Affecting ADU Development Bill Code Section Summary Status
AB 881
AB 68
SB 13
Government
Code §65852.2
Accessory
Dwelling Units
&
§65852.22
Junior
Accessory
Dwelling Units
 Allows ADUs up to 850 square feet or
1,000 square feet on any residential or
mixed-use lot.
 Prohibits owner-occupancy requirement.
 Requires ministerial approval within 60
days of application.
 Prohibits impact fees on ADUs under 750
square feet.
 Prohibits minimum lot size requirements
for ADUs.
 Reduces parking requirements.

Amendments
proposed to Title 16
to comply.

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Item 9.a.

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The proposed Ordinance would amend existing development standards for ADUs to address the changes required under the 2019 legislation, including allowed locations, setbacks, size limitations, parking, and owner occupancy (Exhibit A of Attachment 1), as discussed in more detail below.

Development Standards
Several existing property development standards are required to be amended in response to the changes to State legislation. The City’s existing ADU regulations prohibit ADU development on mixed-use zoned parcels and require a minimum lot size of 6,750 square feet. Amendments to State law allow ADUs on any parcel that allows a residential use, including mixed-use zones, regardless of lot size. An ADU may be established within an existing or proposed primary dwelling, conversion of an existing accessory structure, reconstruction of an existing structure proposed to be converted to an ADU, or construction of a new detached structure.

Perhaps the most significant change mandated by State law allows a parcel developed with a primary dwelling unit and an ADU to also establish a Junior Accessory Dwelling Unit (JADU) within the space of an existing primary dwelling unit, for a total of three (3) allowed units on a single property. A JADU, as defined in Government Code Section 65852.22, is a dwelling unit that is no more than 500 square feet in size and contained entirely within an existing or proposed single-family structure. A JADU shall include an efficiency kitchen, and may include separate sanitation facilities or shared sanitation facilities with the existing dwelling. The proposed Ordinance includes provisions addressing each of these required changes to the City’s existing development standards.  Allows one ADU plus one junior ADU.

AB 587 New
Government
Code
§65852.22
Option for local agencies to adopt by
ordinance a provision that allows an ADU
to be sold or conveyed separate from the
primary residence if the property was built
or developed by a qualified nonprofit
corporation.

Not proposed in the
draft Ordinance.

AB 670 Civil Code
§4751
Removes covenants, conditions, and
restrictions (CC&Rs) in a planned
development that either effectively prohibit
or unreasonably restrict the construction
or use of an ADU or JADU.

Not required to be
incorporated in the
AGMC.

AB 671 Government
Code
§65583(c)(7)
Amends housing element law and requires
the City to incentivize and promote ADUs
that can be offered at an affordable rent.

Addressed in
Housing Element
update Programs
A.2-1 & A.2-2.

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Item 9.a.

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Size Limits & Setbacks
State legislation includes a “By-Right Provision” which allows the development of an attached or detached ADU with a maximum size of 850 square-feet for studio or onebedroom units, or 1,000 square-feet for a unit with more than one bedroom, in any circumstance. ADUs permitted through this provision are subject to a maximum height of 16 feet, four-foot side and rear setbacks, and compliance with all building codes. No minimum lot size or lot coverage requirement shall apply to units permitted by this provision. Section C of the proposed Ordinance establishes regulations for By-Right ADUs, consistent with State law.

In addition, the proposed Ordinance would amend the development standards for ADUs to limit the maximum size of new attached ADUs to fifty percent (50%) of the total living area of the existing or proposed living area of the primary dwelling unit, whichever is less.

An attached ADU created through the conversion of existing space is not subject to a maximum unit size. Expansion of an existing structure proposed to be converted to an ADU is limited to 150 square feet, but only for purposes of accommodating means of ingress and egress. While newly enacted State laws do not require cities to establish maximum size limitations for ADUs, any ordinance that does establish maximum sizes may not be less than the proposed limits included in the proposed ordinance. Under the proposed Ordinance, detached ADUs are limited to a maximum of 1,200 square feet. The maximum size limits proposed in the draft Ordinance meet the minimum sizes required by State law. This is a change from the existing regulations, which restrict the maximum size of both attached and detached ADUs to the lesser of:
 The maximum unit size allowed in the zone in which the ADU is proposed, which ranged from 850 square feet in the Single Family and Village Residential zones, to 1,200 square feet in all others, or
 Fifty percent (50%) of the primary unit.

ADUs proposed to exceed the sizes permitted by the By-Right Provision would remain subject to the setbacks, height limit, lot coverage, and floor-area ratio limitations of the zoning district in which they are located.

Parking
The City’s existing ADU regulations require one parking space per ADU bedroom, with a maximum of two parking spaces per unit. Amendments to State legislation establish a maximum of one parking space per ADU. Under the City’s current ADU regulations, parking spaces for ADUs do not need to be covered and may be located in the driveway or setbacks, and these provisions are proposed to remain the same. The proposed Ordinance establishes areas in the front yard where parking is prohibited and clarifies that ADU parking spaces must be on fully paved surfaces, consistent with AGMC Section

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Item 9.a.

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16.56.070. The existing ADU regulations do not require additional parking when an ADU meets any of the following five (5) exemptions consistent with State law:

1. If the accessory dwelling unit is located within one-half mile by travelled distance of an existing transit stop;

2. The accessory dwelling unit is located in the D-2.4 Historic Character Overlay District;

3. The accessory dwelling unit is located in a neighborhood where on-street parking permits are required but not offered to the occupant of the accessory dwelling unit;

4. A car share vehicle is located within one block of the accessory dwelling unit; or

5. The accessory dwelling unit is part of the existing primary residence or an existing accessory structure.

These existing parking exemptions will remain applicable, and State law creates two additional exemptions, which are included in the proposed Ordinance:

1. Parking spaces are not required when an ADU is created within an existing or proposed primary structure.

2. Parking spaces for a primary dwelling are not required to be replaced when a garage, carport, or other covered parking structure is demolished or converted in conjunction with the construction of an ADU.

The proposed Ordinance retains a parking requirement for ADUs when applicable.

However, given the ADU parking space exemptions established prior to the legislative updates to the State law in 2019, particularly the exemption for ADUs within a half mile of a bus stop, a significant portion of parcels within the City will not be required to provide parking spaces for ADUs. The City’s existing ADU regulations also require parking spaces in a garage or carport to be replaced when converted to an ADU, but that is no longer allowed to be required under State law. As a result, a property that chooses to convert a garage to an ADU is not required to provide parking for either the primary dwelling unit or ADU under the proposed Ordinance.

Impact Fees and Utilities
Building permits for both residential and non-residential projects are assessed impact fees to offset the costs associated with additional public facilities and infrastructure required for those new structures. Examples of impact fees include fire protection, police facilities, traffic signalization, park facilities, and water facilities. ADUs less than 750 square feet are exempt from impact fees pursuant to newly enacted State law. Units that exceed 750 square feet are assessed impact fees proportionately in relation to the square footage of the ADU to the square footage of the primary dwelling unit. For example, a 2,000 square foot primary dwelling with a proposed 1,000 square foot ADU would result in fifty percent (50%) of the impact fees imposed on the primary dwelling. The proposed

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Item 9.a.

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Ordinance includes provisions addressing impact fees consistent with this newly enacted State law.

State law prevents the City from imposing fees or capacity charges for ADUs or JADUs created through the conversion of space within an existing single-family dwelling or accessory structure. When new, separate utility connections are proposed, the connection fees and connection charges must be proportionate to the burden of the proposed ADU based on either its square footage or plumbing fixtures as compared to the primary dwelling.

Additional Revisions Directed by Council
In addition to the changes that were made in response to changes in State law, Council directed staff to modify the Ordinance in certain respects to help achieve the City’s housing goals and maintain community character. Staff introduced amendments to the ADU Ordinance to Council on February 8, 2022 (Attachment 2), and at that hearing, Council directed staff to revise the draft Ordinance and conduct follow-up or additional research as follows:

1. Separate standards for tiny homes on wheels (THOW) from the ADU ordinance;

2. Develop objective design standards to ensure detached ADUs resemble the primary unit;

3. Add a prohibition of rooftop decks for detached ADUs;

4. Evaluate the feasibility of a fee waiver program;

5. Explore a pre-fabricated ADU program;

6. Modify the allowed locations to prohibit ADUs in the front yard; and

7. Develop incentives for installation of solar panels on ADUs.

Previous versions of the proposed Ordinance included standards for THOW, which have now been removed from the current proposed Ordinance. A provision prohibiting rooftop decks has also been added to the current edition. Staff was unable to identify any new incentives for homeowners to include solar panels on ADUs, and so the revised Ordinance does not include new provisions addressing this item. Revisions to address the other four discussion items are explained in more detail in the paragraphs below.

An amended draft Ordinance was presented to Council at a study session on July 26, 2022 (Attachment 3), and, after receiving supportive feedback, the revised Ordinance was presented to the Planning Commission on August 16, 2022, at a recommendation hearing (Attachment 4). The Planning Commission was supportive of each of staff’s responses to the seven items previously mentioned, and adopted a Resolution recommending Council adopt the amendments to the Ordinance.

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Arroyo Grande City CouncilSeptember 13, 2022

Arroyo Grande City Council
September 13, 2022