Arroyo Grande City Council
October 25, 2022

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, October 25, 2022, 6:00 p.m.

In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/83255848846
Please click the link above to join the Zoom Meeting:

Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.

Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

5. AGENDA REVIEW

5.a. Closed Session Announcements
None.

5.b. Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

6. SPECIAL PRESENTATIONS

6.a. Mayor's Commendation Recognizing Arroyo Grande Valley Kiwanis Club

6.b. Honorary Proclamation Recognizing November 2022 as "Family Court Awareness Month”

6.c. Honorary Proclamation Recognizing November 2022 as "National Adoption Month"

6.d. Honorary Proclamation Recognizing November 14-20, 2022 as "National Apprenticeship Week”

6.e. Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:

Receive update, accept public comments, discuss, and provide direction as necessary.

6.f. City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

8.a. Consideration of Cash Disbursement Ratification
(VALENTINE)

Recommended Action:

Ratify the attached listing of cash disbursements for the period of September 16 through September 30, 2022.

8.b. Consideration of Fiscal Year 2021-22 Year End Financial Status Report (VALENTINE)
Recommended Action:

Receive, consider, and file the FY 2021-22 Year End Financial Status Report.

8.c. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) (McDONALD)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

8.d. Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act (McDONALD/CARMEL)
Recommended Action:

Adopt a Resolution Declaring City-Owned Property located at 400 W. Branch Street (APNs:
007-011-055 and 007-055-056) as non-exempt surplus property and direct staff to proceed to dispose of the property pursuant to the Act.

8.e. Consideration of a Resolution Approving the Updated City Council Handbook (McDONALD)
Recommended Action:

Adopt a Resolution approving the updated City Council Handbook.

8.f. Approval of Minutes
(MATSON)
Recommended Action:
1) Approve the minutes of the Special and Regular City Council Meetings of October 11, 2022, as submitted; and 2) Approve the minutes of the Central Coast Blue Joint City Council Special Meeting of September 14, 2022, contingent on the approval of Grover Beach City Council and Pismo Beach City Council, as submitted.

8.g. Consideration to Adopt Resolutions Updating the Policy Concerning the Naming of Public Parks and Naming the Reconstructed Playground at Elm Street Park the “Kiwanis Inclusive Playground”
(BOHLKEN)
Recommended Action:
1) Adopt an updated Resolution concerning the naming of public parks; and 2) Adopt a Resolution to name the reconstructed playground at Elm Street Park the “Kiwanis Inclusive

Playground.”

8.h. Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
(ROBESON)
Recommended Action:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050.

8.i. Consideration of Approval of Construction Plans and Specifications for the Swinging Bridge Retrofit Project, PW 2021-06
(ROBESON)
Recommended Action:
1) Approve the construction plans and specifications for the Swinging Bridge Retrofit Project, PW 2021-06; and 2) Authorize staff to advertise for construction bids.

8.j. Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:

Receive and file the monthly Water Supply and Demand Report.

9. PUBLIC HEARINGS

9.a. Discuss and Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code (AGMC) Regarding Tiny Homes on Wheels; Development Code Amendment 22-004
(PEDROTTI)
Recommended Action:

Introduce the Ordinance to establish regulations for the use of THOW as an accessory use on parcels developed with a single-family dwelling.

10. OLD BUSINESS
None.

11. NEW BUSINESS

11.a. Discussion and Consideration of Updates to the Arroyo Grande Community Service Grant Program
(PEDROTTI)
Recommended Action:

Discuss the Community Service Grant Program and provide direction to staff regarding desired modifications to the Community Service Grant Program Committee, application, and/or ranking criteria.

12. CITY COUNCIL REPORTS

12.a. MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. South San Luis Obispo County Sanitation District (SSLOCSD)

3. Tourism Business Improvement District Advisory Board

4. Other

12.b. MAYOR PRO TEM GEORGE:

1. County Water Resources Advisory Committee (WRAC)

2. Visit SLO CAL Advisory Board

3. Other

12.c. COUNCIL MEMBER BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

12.d. COUNCIL MEMBER PAULDING:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

3. 4. REACH SLO Advisory Commission

5. Other

12.e. COUNCIL MEMBER STORTON:

1. Brisco/Halcyon Interchange Subcommittee

2. Five Cities Fire Authority (FCFA)

3. Integrated Waste Management Authority Board (IWMA)

4. South County Chambers of Commerce Governmental Affairs Committee

5. Other

13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

14. CLOSED SESSION
None.

15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a

majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

Item 6.a.

Item 6.b.

Item 6.c.

Item 6.d.

Item 8.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: October 25, 2022
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $1,465,827.47 fiscal impact that includes the following items:
 Accounts Payable Checks $1,081,173.93
 Payroll & Benefit Checks $384,653.54
RECOMMENDATION:

Ratify the attached listing of cash disbursements for the period of September 16 through September 30, 2022.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2021-22 and FY 2022-23 budgets.

Item 8.a.

City Council
Consideration of Cash Disbursement Ratification
October 25, 2022

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. September 16 – September 30, 2022 – Accounts Payable Check Register

2. September 23, 2022 – Payroll and Benefit Check Register

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 09/16/2022 295172 $ 4,839.46 10/22 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP2 09/16/2022 295172 462.03 10/22 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP3 09/16/2022 295172 368.87 10/22 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP4 09/16/2022 295173 900.00 09/18 SUMMER CONCERT SERIES SOUND 010.4421.5504 ADEPT EVENTS LLC5 09/16/2022 295174 167.92 09/22 COMMUNICATIONS MAINTENANCE 010.4204.5606 APPLIED TECHNOLOGY GROUP INC6 09/16/2022 295175 15.49 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES7 09/16/2022 295175 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES8 09/16/2022 295175 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES9 09/16/2022 295175 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES10 09/16/2022 295175 15.49 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES11 09/16/2022 295175 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES12 09/16/2022 295175 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES13 09/16/2022 295175 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES14 09/16/2022 295175 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES15 09/16/2022 295175 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES16 09/16/2022 295175 15.49 PARKS DEPT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES17 09/16/2022 295175 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES18 09/16/2022 295175 14.00 STREETS DEPT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES19 09/16/2022 295175 24.44 WATER DEPT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES20 09/16/2022 295175 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES21 09/16/2022 295175 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES22 09/16/2022 295175 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES23 09/16/2022 295175 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES24 09/16/2022 295175 7.01 BLDG DEPT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES25 09/16/2022 295175 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES26 09/16/2022 295175 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES27 09/16/2022 295175 7.01 BLDG MAINT UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES28 09/16/2022 295175 7.50 SEWER DEPT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES29 09/16/2022 295176 9.80 PARKS DEPT MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES30 09/16/2022 295177 34.26 BAN#9391033183 010.4201.5403 AT&T31 09/16/2022 295177 251.13 BAN#9391033184 010.4201.5403 AT&T32 09/16/2022 295177 73.78 BAN#9391033187 010.4201.5403 AT&T33 09/16/2022 295178 126.68 09/22 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC34 09/16/2022 295179 440.37 PD-4602 MAINT & REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE35 09/16/2022 295180 240.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH36 09/16/2022 295180 90.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH37 09/16/2022 295180 21.00 CAR WASH-PW ADMIN, C-MAX, DODGE 010.4307.5601 BOB'S EXPRESS WASH38 09/16/2022 295180 32.00 CAR WASH-ENGINEERING PW-4, B-4 010.4301.5601 BOB'S EXPRESS WASH

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name39 09/16/2022 295180 $ 63.00 CAR WASH-PW-16, 67, 69, 22, 16 220.4303.5601 BOB'S EXPRESS WASH40 09/16/2022 295180 24.00 CAR WASH-PW-44 (2) 612.4610.5601 BOB'S EXPRESS WASH41 09/16/2022 295180 27.00 CAR WASH- PW-10, PW-68 640.4712.5601 BOB'S EXPRESS WASH42 09/16/2022 295180 20.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH43 09/16/2022 295181 3,254.00 ID CARD SOFTWARE RENEWAL 9/22-8/23 010.4204.5607 CARD INTEGRATORS CORP44 09/16/2022 295182 194.11 BOOTS -SEWER MAINTENANCE 612.4610.5148 CARR'S BOOTS & WESTERN45 09/16/2022 295182 351.24 BOOTS-BUILDING MAINTENANCE X2 010.4213.5148 CARR'S BOOTS & WESTERN46 09/16/2022 295182 338.19 BOOTS- ENGINEERING X2 010.4301.5148 CARR'S BOOTS & WESTERN47 09/16/2022 295182 171.00 BOOTS-AUTOMOTIVE SHOP 010.4305.5148 CARR'S BOOTS & WESTERN48 09/16/2022 295182 374.35 BOOTS-PARK MAINTENANCE X4 010.4420.5148 CARR'S BOOTS & WESTERN49 09/16/2022 295182 583.59 BOOTS-SOTO SPORTS COMPLEX MAINTENANCE X 3 010.4430.5148 CARR'S BOOTS & WESTERN50 09/16/2022 295182 349.61 BOOTS-STREETS X2 220.4303.5148 CARR'S BOOTS & WESTERN51 09/16/2022 295182 134.02 BOOTS-WATER ADMINISTRATION 640.4710.5148 CARR'S BOOTS & WESTERN52 09/16/2022 295182 184.86 BOOTS-WATER PRODUCTION 640.4711.5148 CARR'S BOOTS & WESTERN53 09/16/2022 295182 370.27 BOOTS-WATER DISTRIBUTION X2 640.4712.5148 CARR'S BOOTS & WESTERN54 09/16/2022 295183 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS55 09/16/2022 295184 780.00 CASH FOR GRASS- 780 SQ FT 226.4306.5554 PAUL DABDOUB56 09/16/2022 295185 1,110.00 OAK PARK BLVD/EL CAMINO REAL STORM DRAIN SYSTEM REPAIR 350.5795.7501 EIKHOF DESIGN GROUP57 09/16/2022 295185 21,187.10 2022 CONCRETE REPAIR PROJECT ( PW 2022-07) 350.5658.7501 EIKHOF DESIGN GROUP58 09/16/2022 295186 756.00 REFUND-PLOT PLAN REVIEW 010.0000.4510 CARINNA ELLISON59 09/16/2022 295187 311,690.34 PERFORM THE 2021 STREET REPAIRS 350.5638.7001 FERRAVANTI GRADING & PAVING60 09/16/2022 295188 1,275.00 ONGOING SURVEY WORK 010.4301.5303 GARING TAYLOR & ASSOCIATES INC61 09/16/2022 295189 49.03 REIMBURSE FOR HARVEST FESTIVAL 010.4424.5252 BRIANNA GOULD62 09/16/2022 295190 1,447.83 Q4 FY21-22 APR-JUN CJIS SYSTEM 010.4204.5606 GSA-INFORMATION TECH63 09/16/2022 295191 750.00 9/18 SUMMER CONCERT SERIES BAND 010.4421.5504 TAMMY JILL KNIGHT64 09/16/2022 295192 492.00 REFUND BLD22-000295-PERMIT CANCELLED 010.0000.4183 KUUBIX GLOBAL LLC65 09/16/2022 295193 204.50 07/01 CIM FIELD TRIP-AVILA HOT SPRINGS 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST66 09/16/2022 295193 157.00 07/14 CIM SUMMER FIELD TRIP AVILA BARN 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST67 09/16/2022 295193 92.00 07/06 CIM SUMMER FIELD TRIP-AGHS 010.4425.5303 LUCIA MAR UNIFIED SCHOOL DIST68 09/16/2022 295194 2,363.85 PROVIDE SEWER LINING CONSTRUCTION 612.5821.7301 MICHAEL K NUNLEY & ASSOC.69 09/16/2022 295194 1,022.53 PROVIDE SEWER LINING CONSTRUCTION 612.5821.7301 MICHAEL K NUNLEY & ASSOC.70 09/16/2022 295195 88.15 COPIER CONTRACT-7/28-8/27 OVERAGE 010.4204.5602 OFFICE171 09/16/2022 295196 300.00 08/22 K-RAIL RENTAL 010.4919.5303 PACIFIC PETROLEUM CALIFORNIA72 09/16/2022 295197 9,643.75 QA TESTING FOR THE 2021 STREET REPAIRS PROJECT 350.5638.7401 PAVEMENT ENGINEERING INC73 09/16/2022 295198 119.95 09/22 MONTHLY WIFI SERVICE-HUBNER 010.4201.5403 PEAKWIFI LLC74 09/16/2022 295199 1,197.00 FTO SOFTWARE SUBSCRIPTION 4/22 010.4204.5607 POWERDMS INC75 09/16/2022 295200 465.00 REIMBURSEMENT-CUSTOM ORTHOTICS 640.4712.5255 TUCKER SCHMIDT76 09/16/2022 295201 20,000.00 FY22/23 NARCOTICS, GANGS SPECIAL OPERATIONS 010.4201.5328 SLO COUNTY SHERIFF'S DEPT

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name77 09/16/2022 295202 $ 135.36 GAS SERVICES-1375 ASH 010.4145.5401 SOCALGAS78 09/16/2022 295202 14.79 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS79 09/16/2022 295202 27.70 GAS SERVICES- 200 N HALCYON 010.4145.5401 SOCALGAS80 09/16/2022 295203 99.90 UNIFORMS-PD PATROL 010.4203.5272 TEMPLETON UNIFORMS81 09/16/2022 295203 658.78 UNIFORMS-PD SUPPORT SERVICES 010.4204.5272 TEMPLETON UNIFORMS82 09/16/2022 295204 65.70 ACCT#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS83 09/16/2022 295205 601.42 STAFF EXTENSION SERVICES FOR NCMA FOR FY 2021/22 640.4710.5303 WATER SYSTEMS CONSULTING INC84 09/16/2022 295205 2,503.70 STAFF EXTENSION SERVICES FOR NCMA FOR FY 2022/23 640.4710.5303 WATER SYSTEMS CONSULTING INC85 09/23/2022 295206 225.00 ADVANCE TRAINING-POST PER DIEM 010.4201.5501 JEREMY BURNS86 09/23/2022 295207 225.00 ADVANCE TRAINING-POST PER DIEM 010.4201.5501 MICHAEL MARTINEZ87 09/23/2022 295208 800.00 START CHANGE FOR MOVIE NIGHT 010.0000.1033 PETTY CASH88 09/23/2022 295209 35.00 WELL#8 SAMPLE 640.4710.5310 ABALONE COAST ANALYTICAL INC89 09/23/2022 295210 164.55 TRAINING-TUITION PD 010.4204.5501 ALLAN HANCOCK COLLEGE JCCD90 09/23/2022 295211 825.00 5 YR FIRE SPRINKLER INSPECTION 010.4213.5303 ALPHA FIRE & SECURITY ALARM CO91 09/23/2022 295212 388.32 OFFICE SUPPLIES-COPY PAPER 010.4102.5201 AMAZON CAPITAL SERVICES92 09/23/2022 295212 46.34 OFFICE SUPPLIES 010.4120.5201 AMAZON CAPITAL SERVICES93 09/23/2022 295212 215.44 SPIC N SPAN CLEANER 010.4213.5604 AMAZON CAPITAL SERVICES94 09/23/2022 295212 754.24 (4) XLERATOR HAND DRYER SENSOR 010.4213.5604 AMAZON CAPITAL SERVICES95 09/23/2022 295212 78.41 SIGNS- NO TRESPASSING, NO SMOKING 010.4213.5604 AMAZON CAPITAL SERVICES96 09/23/2022 295212 226.26 BOOTS-PUBLIC WORKS ADMINISTRATION 010.4307.5148 AMAZON CAPITAL SERVICES97 09/23/2022 295212 319.34 OFFICE SUPPLIES 010.4307.5201 AMAZON CAPITAL SERVICES98 09/23/2022 295212 368.34 BOOTS-PARK MAINTENANCE X2 010.4420.5148 AMAZON CAPITAL SERVICES99 09/23/2022 295212 86.18 WELKFORDER FALL PROTECTION 010.4420.5255 AMAZON CAPITAL SERVICES100 09/23/2022 295212 765.70 VENSTAR THERMOSTAT 010.4420.5605 AMAZON CAPITAL SERVICES101 09/23/2022 295212 (17.22) CREDIT RETURN-SCREEN PROTECTOR 220.4303.5255 AMAZON CAPITAL SERVICES102 09/23/2022 295212 291.94 MICROFLEX GLOVES 220.4303.5255 AMAZON CAPITAL SERVICES103 09/23/2022 295212 1,722.92 HONDA GENERATOR- TO BE RETURNED 220.4303.5273 AMAZON CAPITAL SERVICES104 09/23/2022 295212 40.33 IGNITOR MEGA TORCH 220.4303.5613 AMAZON CAPITAL SERVICES105 09/23/2022 295213 36,918.00 FY22/23 INSTALLMENT#1-NEW ANIMAL SHELTER DEBT SVC 218.4101.5321 ANIMAL SERVICES106 09/23/2022 295214 958.08 SECURETIDE EMAIL SPAM FILTERING 010.4140.5303 APPRIVER107 09/23/2022 295214 240.00 FCFA-SECURETIDE EMAIL SPAM FILTERING 010.0000.1111 APPRIVER108 09/23/2022 295215 2,453.29 WATER METERS FOR FY 2022/23 640.4712.5207 AQUA-METRIC SALES CO(DBA)109 09/23/2022 295215 49.24 REPLACEMENT PARTS FOR WATER METERS FOR FY 2022/23 640.4712.5611 AQUA-METRIC SALES CO(DBA)110 09/23/2022 295216 390.00 08/22 VILLAGE WATERING 010.4420.5605 ARROYO GRANDE IN BLOOM INC111 09/23/2022 295216 195.69 REIMBURSE MATERIALS FOR VILLAGE BULB OUT 010.4420.5605 ARROYO GRANDE IN BLOOM INC112 09/23/2022 295217 33.97 ACCT#23584139568063 ALARM 220.4303.5303 AT & T113 09/23/2022 295217 198.33 ACCT#23845101839190 RADIO 010.4145.5403 AT & T114 09/23/2022 295218 145.00 DO INSPECTION -PW FUEL PUMPS 010.4305.5303 B & T SVC STN CONTRACTORS, INC

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name115 09/23/2022 295219 $ 647.98 B-3 OIL CHG, AIR FILTER, BRAKE 010.4213.5601 BACK ON THE ROAD AUTOMOBILE116 09/23/2022 295219 473.16 P-17 TRAILER BRAKE CONTROL 010.4420.5603 BACK ON THE ROAD AUTOMOBILE117 09/23/2022 295219 240.58 P-56 OIL & FILTER 010.4420.5601 BACK ON THE ROAD AUTOMOBILE118 09/23/2022 295220 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 NICOLE BECK119 09/23/2022 295221 977.04 SUMMER CONCERT SERIES -POP UP TENT 010.4421.5504 BRAND CREATIVE120 09/23/2022 295222 1,053.70 300 GALL HYPOCHLORATE 640.4712.5274 BRENNTAG PACIFIC INC121 09/23/2022 295222 1,284.89 4 DRUMS HYPOCHLORATE 640.4712.5274 BRENNTAG PACIFIC INC122 09/23/2022 295222 (320.00) (8) DRUM CREDIT 640.4712.5274 BRENNTAG PACIFIC INC123 09/23/2022 295222 (160.00) (4) DRUM CREDIT 640.4712.5274 BRENNTAG PACIFIC INC124 09/23/2022 295222 2,709.89 40 BAGS AMMONIUM SULFATE, 4DRUMS 640.4712.5274 BRENNTAG PACIFIC INC125 09/23/2022 295223 75.00 PEST CONTROL: REC FLEAS 010.4213.5303 BREZDEN PEST CONTROL, INC126 09/23/2022 295223 136.00 PEST CONTROL: REC 010.4213.5303 BREZDEN PEST CONTROL, INC127 09/23/2022 295223 165.00 PEST CONTROL: CORP YARD 010.4213.5303 BREZDEN PEST CONTROL, INC128 09/23/2022 295224 67.24 POSTERS-PROP 68 010.4421.5504 BURDINE PRINTING (DBA)129 09/23/2022 295225 54.29 LUMBER, 1X4, 2X8, STAKES 220.4303.5613 BURKE AND PACE OF AG, INC130 09/23/2022 295225 13.85 LUMBER 2X8 220.4303.5613 BURKE AND PACE OF AG, INC131 09/23/2022 295225 14.78 (2) 3/8 X 20' REBAR 220.4303.5613 BURKE AND PACE OF AG, INC132 09/23/2022 295225 8.88 LUMBER 1 X 4 220.4303.5613 BURKE AND PACE OF AG, INC133 09/23/2022 295226 2,922.53 05/22 CMC WEED ABATEMENT 220.4303.5303 CA ST DEPT OF CORRECTIONS134 09/23/2022 295226 2,947.49 06/22 CMC WEED ABATEMENT 220.4303.5303 CA ST DEPT OF CORRECTIONS135 09/23/2022 295226 3,683.29 08/22 CMC WEED ABATEMENT 220.4303.5303 CA ST DEPT OF CORRECTIONS136 09/23/2022 295226 2,918.44 07/22 CMC WEED ABATEMENT 220.4303.5303 CA ST DEPT OF CORRECTIONS137 09/23/2022 295227 80.00 PRE-EMPLOYMENT FINGERPRINT, LIVESCAN 640.4710.5316 CA ST DEPT OF JUSTICE138 09/23/2022 295227 16.00 PRE-EMPLOYMENT FINGERPRINT, LIVESCAN 612.4610.5316 CA ST DEPT OF JUSTICE139 09/23/2022 295227 74.00 PRE-EMPLOYMENT FINGERPRINT, LIVESCAN 010.4425.5316 CA ST DEPT OF JUSTICE140 09/23/2022 295228 16,353.20 08/22 PROFESSIONAL LEGAL SERVICES 010.4003.5304 CARMEL & NACCASHA, LLP141 09/23/2022 295228 2,008.50 08/22 LITIGATION & RELATED MATTERS 010.4003.5304 CARMEL & NACCASHA, LLP142 09/23/2022 295229 45.86 PW-6 OIL & FILTERS 220.4303.5603 CARQUEST AUTO PARTS143 09/23/2022 295229 190.31 (2) 20 TON JACKS 640.4712.5273 CARQUEST AUTO PARTS144 09/23/2022 295229 12.08 FAN BELT FOR LIFT STN#1 612.4610.5610 CARQUEST AUTO PARTS145 09/23/2022 295230 3,090.00 IDENTITY AUTOMATION 2FA MULTI-FACTOR AUTHENTICATION 010.4204.5607 CDW GOVERNMENT, INC146 09/23/2022 295231 987.20 ACCT#8245100960223598 PD DARK 010.4145.5401 CHARTER COMMUNICATIONS147 09/23/2022 295231 1,349.00 ACCT#8245100960302509 IT BROADBAND 211.4101.5330 CHARTER COMMUNICATIONS148 09/23/2022 295232 1,420.00 CASH FOR GRASS- 1420 SQ FT 226.4306.5554 RITESH CHOPRA149 09/23/2022 295233 4,768.00 09/22 IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP150 09/23/2022 295233 1,570.00 09/22 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP151 09/23/2022 295233 9,240.00 07/22 STAFF AUGMENTATION 010.4140.5303 CIO SOLUTIONS LP152 09/23/2022 295233 393.75 REPLACE CORE SWITCHES-JUNIPER 010.4140.5303 CIO SOLUTIONS LP

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name153 09/23/2022 295233 $ 4,768.00 08/22 CIO SUPPORT 010.4140.5303 CIO SOLUTIONS LP154 09/23/2022 295233 1,540.00 08/22 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP155 09/23/2022 295233 1,278.75 07/22 STAFF AUGMENTATION 010.4140.5303 CIO SOLUTIONS LP156 09/23/2022 295233 1,544.00 RENEWAL FOR PRODUCTION SUPPORT 010.4140.5303 CIO SOLUTIONS LP157 09/23/2022 295233 2,584.00 RENEWAL FOR PRODUCTION SNS-VSP 010.4140.5303 CIO SOLUTIONS LP158 09/23/2022 295234 892.00 WATER SAMPLES & 3RD QTR THM/HAS SAMPLES 640.4710.5310 CLINICAL LABORATORY OF159 09/23/2022 295235 1,000.00 SOTO-FIELDLAZER ES100 BATTERY 010.4420.5255 CONTRACTORS MAINT.SERVICES160 09/23/2022 295235 2,421.28 SOTO-FIELDLAZER ES100 BATTERY 010.4430.5255 CONTRACTORS MAINT.SERVICES161 09/23/2022 295236 673.25 CORP YARD-FRONT GATE, (2) DIABLO 010.4213.5303 CREATIVE FENCE CO.162 09/23/2022 295237 25.32 CM SET-OAK PARK/ECR STORM DRAIN SYSTEM 350.5795.7301 CRISP IMAGING163 09/23/2022 295237 66.72 CM PLANS/SPECS PED CROSSINGS PW2021-08 350.5607.7301 CRISP IMAGING164 09/23/2022 295238 20.58 WELL#9 CONTROLLER BATTERY 640.4711.5603 CULLIGAN INDUST.WATER SYSTEMS165 09/23/2022 295239 1,000.00 DEPOSIT REFUND-WOMENS CENTER 010.0000.2206 JASMINE DE LEON166 09/23/2022 295239 (50.00) 2 HOURS SUPERVISION FEES ($25 X 2) 010.0000.4655 JASMINE DE LEON167 09/23/2022 295240 372.59 ACCT#2901-1271650-01 METRO INTERLINK CIRCUIT 010.4140.5303 DIGITAL WEST NETWORKS INC168 09/23/2022 295241 27.18 REIMBURSE FOR HARVEST FESTIVAL 010.4204.5272 STEPHEN DOHERTY169 09/23/2022 295242 1,058.90 DESIGN SERVICES ELM STREET PLAY STRUCTURE 350.5564.7301 EIKHOF DESIGN GROUP170 09/23/2022 295242 631.10 DESIGN SERVICES ELM STREET PLAY STRUCTURE 350.5564.7501 EIKHOF DESIGN GROUP171 09/23/2022 295243 18,757.00 ANNUAL EIS SUPPORT 7/22-6/23 010.4204.5607 EXECUTIVE INFORMATION SERV INC172 09/23/2022 295244 163.02 (2) 1 1/2 " MIP ADAPTER 640.4712.5610 FAMCON PIPE AND SUPPLY INC173 09/23/2022 295244 848.35 MANHOLE LID LIFTER 612.4610.5610 FAMCON PIPE AND SUPPLY INC174 09/23/2022 295245 37.71 (2) STRAWBALES- CITY HALL HARVEST FESTIVAL DISPLAY 640.4712.5255 FARM SUPPLY CO175 09/23/2022 295245 537.46 SOTO (40) 50# BAGS LIME DOLOMITE 010.4430.5605 FARM SUPPLY CO176 09/23/2022 295246 940.14 (4) TIRES FOR PW-14 640.4712.5601 FIGUEROA'S TIRES177 09/23/2022 295246 20.00 FIXED FLAT TIRE 010.4420.5603 FIGUEROA'S TIRES178 09/23/2022 295246 780.34 TIRES FOR PW DODGE TRUCK 010.4307.5601 FIGUEROA'S TIRES179 09/23/2022 295247 400.00 TITLE REPORT-191 TALLY HO RD 010.4301.5303 FIRST AMERICAN TITLE CO180 09/23/2022 295247 400.00 TITLE REPORT 195 TALLY HO RD 010.4301.5303 FIRST AMERICAN TITLE CO181 09/23/2022 295248 2.42 REPLACEMENT KEY 640.4712.5255 FRANK'S LOCK & KEY182 09/23/2022 295249 882.00 SUMMER 2022 NEEDLE ARTS SPINOFFS 010.4424.5351 ELIZABETH FRYER183 09/23/2022 295250 100.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ASHLEY HARRIS184 09/23/2022 295251 243.52 CHIPPER-ADJ COUPLER, BALL MOUNT 010.4420.5603 HEACOCK TRAILERS & TRUCK185 09/23/2022 295252 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 STANLEY HORSPOOL186 09/23/2022 295253 6,111.52 1135 GALL RED DIESEL 010.0000.1202 JB DEWAR, INC187 09/23/2022 295253 131.42 FUEL-PD 010.4203.5608 JB DEWAR, INC188 09/23/2022 295254 800.00 PW-50, PW-41, PW-51. PW-27 90 220.4303.5601 L. DIESEL MOBILE SERVICE(DBA)189 09/23/2022 295254 175.00 PW-30 TRAILER 90 DAY BIT INSPECTION 220.4303.5603 L. DIESEL MOBILE SERVICE(DBA)190 09/23/2022 295255 3,927.72 PD-4618 REPAIR 010.4204.5601 LOUIE'S KUSTOMS INC

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name191 09/23/2022 295256 $ 307.09 1 CU YD 7 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS192 09/23/2022 295256 123.91 1/4 CU YD 5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS193 09/23/2022 295256 123.91 1/4 CU YD 5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS194 09/23/2022 295256 560.30 1 CU YD 6 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS195 09/23/2022 295256 215.50 3/4 CU YD 5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS196 09/23/2022 295256 129.30 1/4 CU YD 5.5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS197 09/23/2022 295257 36.61 (2) HOSE BIBS 010.4420.5605 MINER'S ACE HARDWARE, INC198 09/23/2022 295257 20.46 BRASS BALL VALVE 010.4213.5604 MINER'S ACE HARDWARE, INC199 09/23/2022 295257 27.68 STAIR TREAD, SPRAYPAINT, REFLECTIVE TAPE 010.4420.5605 MINER'S ACE HARDWARE, INC200 09/23/2022 295257 119.57 (5) SHOVELS 220.4303.5273 MINER'S ACE HARDWARE, INC201 09/23/2022 295257 35.54 SAFETY GLASS, DRILL BIT 010.4213.5604 MINER'S ACE HARDWARE, INC202 09/23/2022 295257 23.24 CABLE TIE, PAINT ROLLERS 220.4303.5613 MINER'S ACE HARDWARE, INC203 09/23/2022 295257 13.11 WASHERS, SCREWS 220.4303.5613 MINER'S ACE HARDWARE, INC204 09/23/2022 295257 8.76 INDOOR FOGGER 010.4213.5604 MINER'S ACE HARDWARE, INC205 09/23/2022 295257 96.02 SPRAYPAINT, ROLLER FRAME, STENCIL KIT 220.4303.5613 MINER'S ACE HARDWARE, INC206 09/23/2022 295257 17.22 (2) SPRAYPAINT 220.4303.5613 MINER'S ACE HARDWARE, INC207 09/23/2022 295257 9.89 (2) STENCIL KIT 220.4303.5613 MINER'S ACE HARDWARE, INC208 09/23/2022 295257 48.19 (8) AIR FILTERS 010.4213.5604 MINER'S ACE HARDWARE, INC209 09/23/2022 295257 5.88 FASTENERS 010.4420.5605 MINER'S ACE HARDWARE, INC210 09/23/2022 295257 32.30 (2) FAUCET 010.4213.5604 MINER'S ACE HARDWARE, INC211 09/23/2022 295257 32.31 TRENCHING SHOVEL 010.4420.5605 MINER'S ACE HARDWARE, INC212 09/23/2022 295257 61.36 AIR FILTERS, BATTERIES 010.4213.5604 MINER'S ACE HARDWARE, INC213 09/23/2022 295257 147.55 SUPPLIES FOR ELM ST PLAYGROUND 010.4421.5504 MINER'S ACE HARDWARE, INC214 09/23/2022 295257 62.45 SUPPLIES FOR ELM ST PLAYGROUND 010.4421.5504 MINER'S ACE HARDWARE, INC215 09/23/2022 295257 (35.53) CREDIT RETURN-SPRAYPAINT 010.4421.5504 MINER'S ACE HARDWARE, INC216 09/23/2022 295257 19.38 SHOVEL 010.4301.5273 MINER'S ACE HARDWARE, INC217 09/23/2022 295258 90.00 REFUND SOCCER LESS ADMIN FEE 010.0000.4605 JACLYN MIRAMONTES218 09/23/2022 295259 1,707.96 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC219 09/23/2022 295259 1,800.00 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC220 09/23/2022 295259 1,800.00 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC221 09/23/2022 295260 752.00 CASH FOR GRASS- 752 SQ FT 226.4306.5554 HANNAH NGUYEN222 09/23/2022 295261 1,005.00 PW-16 INSTALLED ARROW STICK, LABOR & MATERIALS 220.4303.5601 NICK'S TELECOM (DBA)223 09/23/2022 295262 445.96 CHAINS, SAFETY BLUE 1/2X150' 010.4420.5605 NOBLE SAW, INC224 09/23/2022 295262 114.15 (3) LIGHT WEIGHT ALLOY FUEL TANK 010.4420.5605 NOBLE SAW, INC225 09/23/2022 295263 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 COREY OAKLEY226 09/23/2022 295264 4.57 DELIVERY CHARGE 010.4201.5208 ON TRAC227 09/23/2022 295265 35.50 UNIFORM CLEANING-PD ADMIN 010.4201.5303 PARAMOUNT CLEANERS228 09/23/2022 295265 512.00 UNIFORM CLEANING-PATROL SERVICES 010.4203.5303 PARAMOUNT CLEANERS

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name229 09/23/2022 295265 $ 94.75 UNIFORM CLEANING-SUPPORT SERVICES 010.4204.5303 PARAMOUNT CLEANERS230 09/23/2022 295266 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KATIE POWELL231 09/23/2022 295267 1,201.41 09/22 PARKSIDE LANDSCAPE MAINTENANCE 219.4460.5304 RAINSCAPE232 09/23/2022 295267 484.37 09/22 GRACE LN LANDSCAPE MAINTENANCE 216.4460.5304 RAINSCAPE233 09/23/2022 295268 2,146.24 BACA- DUMOR CAST BENCH 010.0000.2204 RECWEST OUTDOOR PRODUCTS INC234 09/23/2022 295269 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 NICHOLAS ROLLINS235 09/23/2022 295270 11,052.00 SUPPORT FCFA EMER GENERATOR REPLACEMENT PROJECT 350.5473.7501 SALAS O'BRIEN236 09/23/2022 295271 225.00 QUARTERLY INSPECTION CITY HALL GENERATOR 010.4213.5303 SAN LUIS POWERHOUSE237 09/23/2022 295272 294.57 BUBBLERS, COUPLINGS 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC238 09/23/2022 295272 84.91 RAINBIRD OUTLET MANIFOLD, BUBBLER, COUPLER 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC239 09/23/2022 295272 22.90 VALVE BOX, COVER 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC240 09/23/2022 295272 38.43 COUPLING SOCKET, REDUCER BUSHING 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC241 09/23/2022 295272 8.28 COUPLER SOCKET, ADAPTER 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC242 09/23/2022 295273 195.13 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC243 09/23/2022 295273 299.73 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC244 09/23/2022 295273 195.13 DUMPSTERS -STROTHER PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC245 09/23/2022 295273 153.38 DUMPSTERS - PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC246 09/23/2022 295273 97.57 DUMPSTERS -PW RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC247 09/23/2022 295273 84.48 CITY HALL TRASH SERVICE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC248 09/23/2022 295274 500.00 CASH FOR GRASS- 500 SQ FT 226.4306.5554 EUMI SPRAGUE249 09/23/2022 295275 161.70 PD-TOILET REPLACEMENT 010.4213.5604 STREATOR PIPE & SUPPLY250 09/23/2022 295275 63.36 SOTO-DRINKING FOUNTAIN 010.4430.5605 STREATOR PIPE & SUPPLY251 09/23/2022 295276 34.34 CAR WASHES-NEIGHBORHOOD SERVICES 010.4212.5601 SUNSET NORTH CAR WASH252 09/23/2022 295277 52.95 ACCT#090058901 BUSINESS TV CITY HALL 010.4145.5401 TIME WARNER CABLE253 09/23/2022 295278 856.03 (4) PED CROSSING SIGN, (4) ARROWS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS254 09/23/2022 295279 75.00 07/22 INVESTIGATIVE SERVICES 010.4204.5303 TRANSUNION RISK255 09/23/2022 295280 539.25 WELL # 7 & 8 OUTFALL RIP-RAP R 640.4711.5603 TROESH COLEMAN PACIFIC, INC256 09/23/2022 295281 56.00 REFUND BARRE CONNECT SEPT CLASS 010.0000.4605 TENNILLE TUNNEL257 09/23/2022 295282 1,383.51 DATA PROCESSING EQUIPMENT-REMARKABLE 010.4201.5702 U.S. BANK258 09/23/2022 295282 588.32 UNIFORMS & EQUIPMENT-BLAUER 010.4203.5272 U.S. BANK259 09/23/2022 295282 494.62 TRAINING-TRAVEL, RENTAL CAR 010.4201.5501 U.S. BANK260 09/23/2022 295282 30.00 TRAINING-TRAVEL-BAGGAGE FEE 010.4201.5501 U.S. BANK261 09/23/2022 295282 425.00 TRAINING-REGISTRATION/TUITION 010.4201.5503 U.S. BANK262 09/23/2022 295282 10.00 TRAINING-PARKING 010.4201.5501 U.S. BANK263 09/23/2022 295282 18.00 LOCKERROOM SUPPLIES-TEAMGEAR 010.4203.5255 U.S. BANK264 09/23/2022 295282 1,189.56 DATA PROCESSING SUPPLIES-REMARKABLE 010.4201.5702 U.S. BANK265 09/23/2022 295282 1,123.31 TRAINING-LODGING (ESTRADA) 010.4203.5501 U.S. BANK266 09/23/2022 295282 425.00 TRAINING-TUITION REGISTRATION 010.4201.5501 U.S. BANK

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name267 09/23/2022 295282 $ 515.18 TRAINING-TRAVEL AIRLINE TICKET 010.4201.5501 U.S. BANK268 09/23/2022 295282 106.06 TRAINING SUPPLIES-ACTIVE SHOOTER 010.4203.5501 U.S. BANK269 09/23/2022 295282 865.60 COMBO 4 PC SET & RECIP BLADES 010.4305.5255 U.S. BANK270 09/23/2022 295282 206.88 CITY LOGO FOR VEHICLES & EQUIP 010.4305.5273 U.S. BANK271 09/23/2022 295282 37.44 AMAZON PRIME MEMBERSHIP 010.4420.5503 U.S. BANK272 09/23/2022 295282 37.44 AMAZON PRIME MEMBERSHIP 220.4303.5503 U.S. BANK273 09/23/2022 295282 37.44 AMAZON PRIME MEMBERSHIP 010.4213.5604 U.S. BANK274 09/23/2022 295282 37.45 AMAZON PRIME MEMBERSHIP 010.4430.5605 U.S. BANK275 09/23/2022 295282 166.85 BACKFLOW PREVENTION REPAIR PARTS 010.4420.5605 U.S. BANK276 09/23/2022 295282 137.90 AMAZON-NITRILE GLOVES 220.4303.5501 U.S. BANK277 09/23/2022 295282 4.99 DISPUTED CHARGE 010.4420.5503 U.S. BANK278 09/23/2022 295282 1,602.00 CONTRACT SERVICES 010.4425.5303 U.S. BANK279 09/23/2022 295282 87.62 FUEL 010.4203.5608 U.S. BANK280 09/23/2022 295282 863.32 TRAINING-LODGING 010.4203.5501 U.S. BANK281 09/23/2022 295282 1,302.11 HELMET & COMM KIT INSTALL 010.4203.5272 U.S. BANK282 09/23/2022 295282 747.13 FLEET-MOTORCYCLE REMOTE & SUN SHIELD, STALKER RADAR 010.4203.5601 U.S. BANK283 09/23/2022 295282 148.73 SUPPLIES FOR ALL STAFF MEETING 010.4307.5501 U.S. BANK284 09/23/2022 295282 155.75 SUMMER CONCERT SUPPLIES-MINER'S HARDWARE 010.4421.5504 U.S. BANK285 09/23/2022 295282 50.00 FACEBOOK ADV-STAFF HIRING 010.4421.5504 U.S. BANK286 09/23/2022 295282 14.00 FACEBOOK-ADV SUMMER CONCERT SERIES 010.4421.5504 U.S. BANK287 09/23/2022 295282 598.81 PICKLEBALL NETS-DO IT TENNIS 010.4430.5605 U.S. BANK288 09/23/2022 295282 528.85 ZOOM 010.4140.5303 U.S. BANK289 09/23/2022 295282 806.84 REPAIR TO SEWER INSPECTION CAMERA 612.4610.5603 U.S. BANK290 09/23/2022 295282 (211.41) UNIFORMS- CREDIT RETURN PATAGO 010.4201.5272 U.S. BANK291 09/23/2022 295282 130.00 MISAC MEMBER RENEWAL 010.4140.5503 U.S. BANK292 09/23/2022 295282 250.00 TRAINING-REGISTRATION/TUITION 010.4209.5501 U.S. BANK293 09/23/2022 295282 190.00 GFOA MEMBERSHIP DUES 010.4120.5503 U.S. BANK294 09/23/2022 295282 9.15 AMAZON-HDMI CABLE, EVENT SUPPLIES 010.4424.5252 U.S. BANK295 09/23/2022 295282 145.00 BIG BIG SLO- MARKETING FOR SUMMER CONCERT SERIES 010.4421.5504 U.S. BANK296 09/23/2022 295282 (384.70) CREDIT RETURN-TARGET 010.4424.5252 U.S. BANK297 09/23/2022 295282 337.39 AMAZON-HALLOWEEN SUPPLIES 010.4424.5252 U.S. BANK298 09/23/2022 295282 487.59 FUN EXPRESS HALLOWEEN SUPPLIES 010.4424.5252 U.S. BANK299 09/23/2022 295282 25.12 INVESTIGATIONS-SUPPLIES WOOD SHIMS 010.4204.5255 U.S. BANK300 09/23/2022 295282 54.21 FUEL 010.4204.5608 U.S. BANK301 09/23/2022 295282 479.35 TRAINING-LODGING 010.4204.5501 U.S. BANK302 09/23/2022 295282 1,082.11 KITCHEN, OFFICE SUPPLIES-PAPER 010.4201.5201 U.S. BANK303 09/23/2022 295282 323.23 PICKLEBALLS-PICKLEBALL CENTRAL 010.4424.5251 U.S. BANK304 09/23/2022 295282 19.99 APPLE.COM-DISPUTE CHARGE 010.4002.5201 U.S. BANK

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name305 09/23/2022 295282 $ 32.28 OFFICE SUPPLIES-AMAZON USB FLASHDRIVE 010.4002.5201 U.S. BANK306 09/23/2022 295282 179.10 SNACK SUPPLIES 010.4425.5259 U.S. BANK307 09/23/2022 295282 157.63 PRESCHOOL SUPPLIES 010.4423.5253 U.S. BANK308 09/23/2022 295282 308.35 CJPIA ANNUAL CONFERENCE-LODGING 010.4001.5501 U.S. BANK309 09/23/2022 295282 118.91 SUPPLIES-CUZICK RETIREMENT 010.4101.5319 U.S. BANK310 09/23/2022 295282 35.00 SCCC LUNCHEON 010.4001.5501 U.S. BANK311 09/23/2022 295282 35.00 SCCC LUNCHEON 010.4101.5501 U.S. BANK312 09/23/2022 295282 119.99 CANVA SUBSCRIPTION 010.4002.5503 U.S. BANK313 09/23/2022 295282 32.31 OFFICEMAX/OFFICE DEPOT-MAILING 010.4130.5201 U.S. BANK314 09/23/2022 295282 52.30 AUTHORIZE. NET CREDIT CARD FEE 010.4145.5555 U.S. BANK315 09/23/2022 295283 1,900.00 CASH FOR GRASS- 1900 SQ FT 226.4306.5554 GWEN WATKINS316 09/23/2022 295284 564.59 COPY MACHINE LEASE PAYMENT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL317 09/23/2022 295285 88.48 (3) AGAVE BLUE GLOW 010.4420.5605 WEST COVINA NURSERIES318 09/23/2022 295286 1,440.00 06/22 SIGNAL MAINT 12 INTERSECTIONS 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC319 09/23/2022 295286 60.00 OAK PARK & JAMES WAY 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC320 09/23/2022 295286 60.00 OAK PARK & EL CAMINO REAL 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC321 09/23/2022 295286 75.00 OAK PARK & W BRANCH 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC322 09/23/2022 295286 1,440.00 07/22 SIGNAL MAINT. 12 INTERSECTIONS 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC323 09/23/2022 295286 60.00 OAK PARK & JAMES WAY 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC324 09/23/2022 295286 60.00 OAK PARK & EL CAMINO REAL 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC325 09/23/2022 295286 75.00 OAK PARK & W BRANCH 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC326 09/23/2022 295287 13,743.32 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE327 09/23/2022 295287 58,018.66 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE328 09/23/2022 295287 53,138.10 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE329 09/23/2022 295288 2,795.22 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT330 09/23/2022 295288 22,883.80 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT331 09/23/2022 295289 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT332 09/23/2022 295290 4,254.42 DEFERRED COMPENSATION - EE %: Payment 011.0000.2117 ICMA RETIREMENT CORP333 09/23/2022 295290 11,843.59 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP334 09/23/2022 295290 841.66 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP335 09/23/2022 295290 275.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP336 09/23/2022 295291 341.08 ADJUSTMENTS/CORRECTIONS 011.0000.2106 PERS - RETIREMENT337 09/23/2022 295291 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT338 09/23/2022 295291 1,149.94 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT339 09/23/2022 295291 259.69 PERS BUYBACK - PRE TAX: Payment 011.0000.2106 PERS - RETIREMENT340 09/23/2022 295291 34,516.35 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT341 09/23/2022 295291 46,095.54 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT342 09/23/2022 295292 32,920.26 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name343 09/23/2022 295292 $ 44,324.51 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT344 09/23/2022 295292 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT345 09/23/2022 295292 1,053.56 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT346 09/23/2022 295292 259.69 PERS BUYBACK - PRE TAX: Payment 011.0000.2106 PERS - RETIREMENT347 09/23/2022 295292 (0.05) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT348 09/23/2022 295293 1,276.42 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA349 09/30/2022 295294 930.45 SUPPLIES- 10' POP UP TENT FOR CITY EVENT 010.4101.5201 4IMPRINT, INC350 09/30/2022 295295 472.00 TAI CHI FALL SESSION 1 010.4424.5351 DIXIE D ADENIRAN351 09/30/2022 295296 508.38 TRAINING TUITION-PD 010.4203.5501 ALLAN HANCOCK COLLEGE JCCD352 09/30/2022 295297 708.17 PW-67 OIL CHG, BELT, TRANS FILTER 220.4303.5601 BACK ON THE ROAD AUTOMOBILE353 09/30/2022 295298 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JONI BENAKOVICH354 09/30/2022 295299 750.00 CASH FOR GRASS 750 SQ FT 226.4306.5554 BRUCE BERLIN355 09/30/2022 295300 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 LAURIE BIORN356 09/30/2022 295301 273.89 SALES TAX FLYER PRINTING 010.4102.5255 BOONE PRINTING & GRAPHICS INC357 09/30/2022 295301 169.35 GRAND JURY FLYER PRINTING 010.4102.5255 BOONE PRINTING & GRAPHICS INC358 09/30/2022 295301 385.25 ADMIN SERVICES ENVELOPES 010.4102.5255 BOONE PRINTING & GRAPHICS INC359 09/30/2022 295302 500.00 JANITORIAL SERVICE FOR AGPD 010.4201.5615 BRENDLER JANITORIAL SERVICE360 09/30/2022 295302 1,135.00 JANITORIAL SERVICE FOR VARIOUS CITY BUILDINGS 010.4213.5615 BRENDLER JANITORIAL SERVICE361 09/30/2022 295302 300.00 EXTRA SERVICE- WOMEN'S CENTER EVENTS 8/13-8/20 010.4213.5303 BRENDLER JANITORIAL SERVICE362 09/30/2022 295303 181.00 PEST CONTROL: AGPD 010.4213.5303 BREZDEN PEST CONTROL, INC363 09/30/2022 295304 36.22 PW-23 SOCKET ADAPTER, CLEANER 010.4305.5601 CARQUEST AUTO PARTS364 09/30/2022 295304 19.99 PW-51 FUEL FILTER 612.4610.5601 CARQUEST AUTO PARTS365 09/30/2022 295304 (19.99) CREDIT RETURN-PW-51 FUEL FILTER 612.4610.5601 CARQUEST AUTO PARTS366 09/30/2022 295304 19.99 PW-51 FUEL FILTER 612.4610.5601 CARQUEST AUTO PARTS367 09/30/2022 295305 180.27 ACCT#8245100960223572 PD TV 010.4145.5401 CHARTER COMMUNICATIONS368 09/30/2022 295305 736.80 ACCT#8245100960211288 PW DARK 010.4145.5401 CHARTER COMMUNICATIONS369 09/30/2022 295305 327.16 ACCT#8245100960216667 WOMENS CENTER 010.4145.5401 CHARTER COMMUNICATIONS370 09/30/2022 295305 1,349.00 ACCT#8245100960301246 -COUNCIL 211.4101.5330 CHARTER COMMUNICATIONS371 09/30/2022 295305 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS372 09/30/2022 295305 53.37 ACCT#8245100960221923 PW TV 010.4307.5303 CHARTER COMMUNICATIONS373 09/30/2022 295305 122.11 ACCT#8245100960129431 COUNCIL 010.4145.5401 CHARTER COMMUNICATIONS374 09/30/2022 295306 2,000.00 GIS SUPPORT SERVICES 010.4130.5303 CK CONSULTING375 09/30/2022 295307 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 REBECCA CLAIR376 09/30/2022 295308 20.00 REFUND SOCCER CLASS 09/17/22 010.0000.4605 CARO CORONADO377 09/30/2022 295309 400.00 08/22 NETBILL MONTHLY MAINTENANCE 640.4710.5303 DATAPROSE LLC378 09/30/2022 295309 483.28 08/22 NETBILL CC TRANSACTIONS 640.4710.5555 DATAPROSE LLC379 09/30/2022 295309 120.82 08/22 NETBILL CC TRANSACTIONS 612.4610.5555 DATAPROSE LLC380 09/30/2022 295309 1,663.15 08/22 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name381 09/30/2022 295310 $ 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 DAVITA KIDNEY CARE382 09/30/2022 295311 2,177.00 PORTABLE GENERATOR RENTAL FCFA STN 1 7/18-12/18/22 350.5473.7001 ELECTRICRAFT INC383 09/30/2022 295312 25.00 REIMBURSE-HARVEST FESTIVAL UNIFORM 010.4203.5272 ELIA ESPARZA384 09/30/2022 295313 27,370.10 CONTINGENCIES 350.5638.7201 FERRAVANTI GRADING & PAVING385 09/30/2022 295314 1,120.32 B-3 4 NEW TIRES 010.4213.5601 FIGUEROA'S TIRES386 09/30/2022 295315 95.00 HERITAGE SQ-TROUBLESHOOT LOCK 010.4213.5303 FRANK'S LOCK & KEY387 09/30/2022 295316 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 CRYSTAL GALLEGOS388 09/30/2022 295317 105.54 FLOWERS-EMPLOYEE RECOGNITION 010.4101.5504 GRAND BOUQUET389 09/30/2022 295317 89.32 FLOWER BASKET 010.4101.5504 GRAND BOUQUET390 09/30/2022 295318 121.80 PW CORP YARD SEWER BILL 612.0000.4751 CITY OF GROVER BEACH391 09/30/2022 295319 7,334.10 GSI WATER SOLUTIONS NCMA 2021 640.4710.5303 GSI WATER SOLUTIONS392 09/30/2022 295320 86.08 PORTABLE TOILET RENTAL 08/24-09/21 220.4303.5552 HARVEY'S HONEY HUTS393 09/30/2022 295321 8.62 7 WAY TRAILER END-PARKS TRAILER 220.4303.5603 HEACOCK TRAILERS & TRUCK394 09/30/2022 295322 50.00 PARK DEPOSIT REFUND- RANCHO GRANDE 010.0000.2206 ALEXANDRA HECKATHORN395 09/30/2022 295323 723.19 SOTO- (10) 5 GALL PAINT 010.4430.5274 KELLY-MOORE PAINTS396 09/30/2022 295324 1,066.00 08/22 PROF FESS-HOTEL RFQ 010.0000.2563 KOSMONT & ASSOCIATES INC397 09/30/2022 295325 2,429.00 CASH FOR GRASS- 2429 SQ FT 226.4306.5554 JAMES LEGRAND398 09/30/2022 295326 764.39 ACCT#334830 SHORETEL PHONE CHARGES CITY 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC399 09/30/2022 295326 764.39 ACCT#334830 SHORETEL PHONE CHARGES AGPD 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC400 09/30/2022 295327 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 AIMEE LOFLIN401 09/30/2022 295328 665.00 CASH FOR GRASS 665 SQ FT 226.4306.5554 JOE MANGIN402 09/30/2022 295329 748.86 WEED BARRIER 8' X 250', 6 CU YDS WOOD 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS403 09/30/2022 295330 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 SIERRA MOORE404 09/30/2022 295331 5,400.00 MONUMENT PRESERVATION SERVICES 350.5638.7501 NORTH COAST ENGINEERING INC405 09/30/2022 295332 171.81 MAINTENANCE AGREEMENT-COPIER 010.4204.5602 OFFICE1406 09/30/2022 295333 14.70 ELECTRIC-484 BAKEMAN 219.4460.5304 PACIFIC GAS & ELECTRIC CO407 09/30/2022 295334 600.00 08/22 SOTO GOPHER CONTROL 010.4420.5303 PACIFIC GOPHER CONTROL408 09/30/2022 295335 1,187.50 QA TESTING FOR THE 2021 STREET REPAIRS PROJECT 350.5638.7401 PAVEMENT ENGINEERING INC409 09/30/2022 295336 46.66 CITY COUNCIL FOOD 010.4001.5201 PETTY CASH410 09/30/2022 295336 25.00 TABLECLOTH LAUNDRY 010.4101.5201 PETTY CASH411 09/30/2022 295336 26.35 HARVEST FESTIVAL SUPPLIES 010.4101.5201 PETTY CASH412 09/30/2022 295336 (0.90) OVER/SHORT 010.0000.4818 PETTY CASH413 09/30/2022 295337 218.25 08/22 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP414 09/30/2022 295338 45.00 REFUND DOGGIE CLASS 010.0000.4605 DESERAIYE RAMIREZ415 09/30/2022 295339 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MARISA RENSHAW416 09/30/2022 295339 26.00 REFUND BOUNCE HOUSE FEE 010.0000.4354 MARISA RENSHAW417 09/30/2022 295340 12.50 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MARTHA SALCIDO418 09/30/2022 295340 37.50 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MARTHA SALCIDO

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name419 09/30/2022 295341 $ 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ALICE SANCHEZ420 09/30/2022 295341 27.00 REFUND BOUNCE HOUSE FEE 010.0000.4354 ALICE SANCHEZ421 09/30/2022 295342 6,750.00 STREET SWEEPING JULY-DEC 2022 220.4303.5303 SCA422 09/30/2022 295342 2,250.00 STREET SWEEPING JULY-DEC 2022 010.4307.5303 SCA423 09/30/2022 295343 408.51 (2) GLOBE VALVES-RGP 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC424 09/30/2022 295344 410.00 08/22 PARKING CITATION REVENUE 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER425 09/30/2022 295345 16.94 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS426 09/30/2022 295345 23.38 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS427 09/30/2022 295345 17.20 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS428 09/30/2022 295346 3,500.00 09/22 TBID ADMIN FEE 240.4150.5303 SOUTH COUNTY CHAMBERS429 09/30/2022 295347 427.18 700 NO PARKING SIGNS-HARVEST FESTIVAL 220.4303.5613 STATEWIDE SAFETY & SIGNS INC430 09/30/2022 295348 44.34 CAR WASHE- PW-60 DETAIL 640.4712.5601 SUNSET NORTH CAR WASH431 09/30/2022 295349 1,300.00 CASH FOR GRASS- 1300 SQ FT 226.4306.5554 RICHARD TELLEZ432 09/30/2022 295350 143.72 UNIFORM PATCHES-VASQUEZ 010.4203.5272 TEMPLETON UNIFORMS433 09/30/2022 295351 94.35 PC-NOTICE OF INTENT 010.4130.5301 THE MCCLATCHY COMPANY LLC434 09/30/2022 295351 351.90 NOTICE TO BIDDERS-OAK PARK 350.5795.7001 THE MCCLATCHY COMPANY LLC435 09/30/2022 295351 52.70 CC ORDINANCE SUMMARY 716 SB 9 010.4002.5301 THE MCCLATCHY COMPANY LLC436 09/30/2022 295351 64.60 CC NOTICE OF ELECTION 010.4002.5301 THE MCCLATCHY COMPANY LLC437 09/30/2022 295351 94.35 PC -TRAFFIC WAY BRIDGE 010.4130.5301 THE MCCLATCHY COMPANY LLC438 09/30/2022 295351 104.55 PC- SHORT-TERM RENTAL ORDINANCE 010.4130.5301 THE MCCLATCHY COMPANY LLC439 09/30/2022 295352 362.11 ADULT SOFTBALL CHAMPIONSHIP SHIRTS 010.4424.5257 THE TOP SHOP440 09/30/2022 295352 90.00 UNIFORMS-NEW HIRE TRAINING SHIRTS 010.4203.5272 THE TOP SHOP441 09/30/2022 295353 440.00 PD-4608 REPLACE BRAKE PADS & ROTORS 010.4203.5601 TOM'S AUTO SERVICE442 09/30/2022 295354 120.50 (2) CITY HALL PARKING SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS443 09/30/2022 295354 797.04 (6)) PORTABLE SIGN STANDS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS444 09/30/2022 295355 75.00 08/22 INVESTIGATIVE SERVICES 010.4204.5303 TRANSUNION RISK445 09/30/2022 295356 3,000.00 POSTAGE BY PHONE ACCT 42167122 010.4145.5208 US POSTAL SERVICE446 09/30/2022 295357 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 TERRA VAN ALSTYNE447 09/30/2022 295358 304.08 ACCT#472480460-00002 CITY IPAD 010.4145.5403 VERIZON WIRELESS448 09/30/2022 295359 (578.93) 07/22 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL449 09/30/2022 295359 28,946.73 07/22 TMD ASSESSMENT REMITTANCE 761.0000.2007 VISIT SLO CAL450 09/30/2022 295360 5,000.00 OCEANO DUNES ECONOMIC IMPACT CO-OP 010.4101.5303 VISIT SLO CAL451 09/30/2022 295361 73.50 DOCUMENT SHREDDING SERVICE 010.4201.5303 VITAL RECORDS CONTROL452 09/30/2022 295362 1,574.38 FATS, OILS AND GREASE PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP453 09/30/2022 295363 200.00 WSC AG 2021 UWMP PREP FOR URBAN FY 22-23 640.4710.5303 WATER SYSTEMS CONSULTING INC454 09/30/2022 295364 1,144.40 PLUMBING RETROFIT 226.4306.5303 WATERBOYS PLUMBING455 09/30/2022 295365 1,440.00 08/22 SIGNAL MAINT 12 INTERSECTIONS 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC456 09/30/2022 295365 60.00 OAK PARK & JAMES WAY 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC

CITY OF ARROYO GRANDE

CHECK LISTING
SEPTEMBER 16 - SEPTEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name457 09/30/2022 295365 $ 60.00 OAK PARK & EL CAMINO REAL 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC458 09/30/2022 295365 75.00 OAK PARK & W. BRANCH 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC459 09/30/2022 295366 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 HILDIE WIMMER460 09/30/2022 295366 50.00 PARK RENTAL REFUND-LESS ADMIN 010.0000.4354 HILDIE WIMMER461 09/30/2022 295366 27.00 REFUND BOUNCE HOUSE FEE 010.0000.4354 HILDIE WIMMER462 09/30/2022 295367 44.00 REFUND-WRITING FOR LIFE LESS ADMIN FEE 010.0000.4605 CONNIE WINSTEAD463 09/30/2022 295368 24.18 AFLAC AFTER TAX: Payment 011.0000.2126 AFLAC INSURANCE464 09/30/2022 295368 814.78 AFLAC PRE TAX: Payment 011.0000.2126 AFLAC INSURANCE465 09/30/2022 295369 3,153.50 POLICE DEPT DUES: Payment 011.0000.2116 ARROYO GRANDE POLICE ASSN466 09/30/2022 295370 3,200.00 AG CAREER FIREFIGHTERS ASSN: Payment 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS467 09/30/2022 295371 62.80 PRE-PAID LEGAL SERVICES: Payment 011.0000.2125 LEGALSHIELD468 09/30/2022 295372 1,223.50 SEIU DUES: Payment 011.0000.2118 S.E.I.U. LOCAL 620 $ 1,081,173.93

ATTACHMENT 2
.

General Fund 333,908.24 5101 Salaries Full time 208,262.71 Streets Fund 16,080.38 5101 Volunteer Employee Retirement - American Rescue Plan Act 2,626.85 5102 Salaries Part-Time - PPT 3,628.79 Sewer Fund 9,744.64 5103 Salaries Part-Time - TPT 12,371.24 Water Fund 22,293.43 5105 Salaries OverTime 9,802.66
384,653.54 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,759.40
5108 Holiday Pay 19,593.27
5109 Sick Pay 5,501.34
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services 226.77 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 11,340.09
Police 8,990.74 5114 Comp Pay 3,810.00
Public Works - Maintenance 585.15 5115 Annual Leave Pay 4,264.37 Public Works - Enterprise - 5116 Salaries - Police FTO 175.48 Recreation - Administration - 5121 PERS Retirement 28,731.81 Recreation - Special Events - 5122 Social Security 19,805.73 Children In Motion - 5123 PARS Retirement 243.47
5126 State Disability Ins. 1,058.77 9,802.66
5127 Deferred Compensation 716.66
5131 Health Insurance 46,838.22
5132 Dental Insurance 2,944.82
5133 Vision Insurance 743.70
5134 Life Insurance 386.70
5135 Long Term Disability 585.95
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 18.36
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,082.50
384,653.54
OVERTIME BY DEPARTMENT:

Total FCFA payroll cost for this period is $238,711.31. FCFA payroll and accounts payable expenditures are processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual services budget.

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
09/02/2022 - 09/15/2022
9/23/2022

BY FUND BY ACCOUNT

Item 8.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director SUBJECT: Consideration of Fiscal Year 2021-22 Year End Financial Status Report DATE: October 25, 2022
SUMMARY OF ACTION:

Consider and file the Fiscal Year (FY) 2021-22 Year End Financial Status Report.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Preparation of the Year End Financial Status Report requires staff time within the existing work plan and budget for the Administrative Services Department. At year-end, FY 2021- 22 revenues for the General Fund were $21.7 million, or ten percent (10%) above the Budget Target. Actual Expenditures were $18.8 million and below the Budget Target by $2.4 million (11%).

RECOMMENDATION:

Receive, consider, and file the FY 2021-22 Year End Financial Status Report.

BACKGROUND:

Each fiscal year the City Council adopts a budget, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. The fiscal year-end Financial Status Report is the fourth of four financial performance reports that staff will present to Council regarding the 2021-22 fiscal year.

The purpose of the FY 2021-22 Year End Financial Status Report is to:
 Compare year end revenues received and expenditures incurred to the end of the of the prior year and to the budgeted Target to determine the City’s financial performance;
 Provide explanations for key account variances and identify any potential trends that might impact financial planning; and
 Provide other key year end information, including headcount statistics, completed Capital Improvement Projects, and completed Budget Adjustment Requests.

Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Year End Financial Status Report October 25, 2022

ANALYSIS OF ISSUES:

Year End Revenue and Expenditures Compared to Prior Year The following tables identify the FY 2021-22 Year End revenue and expenditure totals compared to Year End totals for FY 2020-21. Comparing these totals provides information regarding performance trends between the two years.

Current Year End Actuals Compared to Prior Year Actuals Governmental Funds includes Special Revenue Funds, Debt Service Funds, as well as the General Fund. The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the General Fund and the newly created American Rescue Plan Act (ARPA) Fund, which is separate from the General Fund. The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenues at the end of FY 2021-22 were $2.6 million higher than at the end of FY 2020-21.

Expenditures from the General Fund were also $1.9 million higher through the end of this year versus the prior year. A more thorough explanation of year end changes is set forth in the attached financial report (Attachment 1).

Year End Revenue and Expenditures Compared to Budget
The table below reports actual revenue and expenditure results compared to the budget for FY 2021-22.

Year End
FY 2021-22
Year End
FY 2020-21 Variance
Revenue $ 28,452,284 $ 24,498,150 $ 3,954,134
Expenditures $ 23,664,432 $ 20,524,058 $ 3,140,374
Year End
FY 2021-22
Year End
FY 2020-21 Variance
Revenue $ 21,664,431 $ 19,053,649 $ 2,610,782 13.7%
Expenditures $ 18,835,153 $ 16,920,398 $ 1,914,755 11.3% 4th QTR
FY 2021-22
4th QTR
FY 2020-21 Variance
Revenue 98% 109% -11%
Expenditures 70% 75% -5%
4th QTR
FY 2021-22
4th QTR
FY 2020-21 Variance
Governmental Funds
General Fund
Governmental Funds
General Fund Page 28 of 306
Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Year End Financial Status Report October 25, 2022

FY 2021-22 Actuals Compared to Budget
FY 2021-22 actual revenue was above the Budget by $2.0 million. Actual expenditures were below the Budget by $2.4 million. The following is a summary of the year-end revenue and expenditure variances compared to the budget. A more thorough explanation of year-end variances is set forth in the attached financial report.

Revenue ($2.0 million higher)
Revenue for FY 2021-22 was budgeted conservatively due to the many unknowns related to the ongoing COVID-19 pandemic, which resulted in year-end revenue being above the Budget. Some of the larger revenue variances are explained below.  The largest single source of City revenue is Secured Property Tax. Property tax ended the year favorable by $425,925, or 8% above the Adjusted Budget. Property tax collected grew 4% over the previous fiscal year as the housing market continued to rise during the fiscal year. Property tax represents 28% of the City’s annual revenue.
 Actual sales tax revenue exceeded the Budget by $901,984, or 20% above the Budget. Sales tax collected grew 21% over the previous fiscal year. Certain business categories like building and construction, online shopping, general consumer goods, fuel and service stations, and food and drugs continued to show strong sales tax receipts and exceeded expectations. Additionally, the City received a late payment dating as far back as 3rd quarter of 2020 totaling approximately $360,000 that is also reflected in this total.  License and permit revenue fell short of the Target by $238,092. Planning revenue fell short of the Target by $99,679. The majority of the variance is due to fewer permits being issued through the end of the fiscal year. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.
 Transient Occupancy Tax (TOT) revenue is reflecting an $504,939 favorable variance to the Adjusted Budget. TOT continues to exceed Adjusted Budget and projections reflecting the highest amount of TOT the City has received in a fiscal year.

FY 2021-22
Budget
FY 2021-22
Actuals Variance
Revenue $ 19,655,605 $ 21,664,431 $ 2,008,826
Expenditures $ 21,229,153 $ 18,835,153 $ (2,394,000)
General Fund

Item 8.b.

City Council
Consideration of Fiscal Year 2021-22 Year End Financial Status Report October 25, 2022

Expenditures ($3.4 million lower)
Actual expenditures were $2,394,000 lower than the Budget by 11%. Though all City departments were underspent, some of the more significant savings occurred in the Administrative Services, Police, and Community Development Departments. A more detailed explanation of key expenditure variances by individual department/division is provided in the attached financial report, however, a summary of the variance is provided below.
 A portion of the variance is attributed to the CIP Fund Transfers of approximately $930,000 through the end of the fiscal year related to the approval of using excess reserve fund balance towards the pavement management program totaling $1,751,000. The 2021 Pavement Management Project was completed under budget and resulted in a significant savings to the Non-Departmental budget this fiscal year.
 Other favorable departmental variances compared to the Budget include salary savings and lower contractual service spending, as described in more detail in the report (Attachment 1).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file the Fiscal Year 2021-22 Year End Financial Status Report;

2. Provide other direction to staff.

ADVANTAGES:

The financial report presents an updated review of the City’s financial performance FY 2021-22.

DISADVANTAGES:

No disadvantages have been identified at this time.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Fiscal Year 2021-22 Year End Financial Status Report

ATTACHMENT 1

City of Arroyo Grande
Fiscal Year 2021-22
Year-End Financial Status Report

INTRODUCTION
The following report is an overview of the City’s fiscal position at the end of Fiscal Year (FY) 2021-22. The purpose of this report is to update the public and the City Council on the City’s financial position at the year end and compare actual results to the Adjusted Budget to determine the City’s performance. The year-end report timeframe is July 1, 2021 through June 30, 2022.

The financial report is organized in the following sections:

Section 1 – an overview of City’s financial position after the end of FY 2021-22. As part of the analysis, brief
explanations of significant revenue and expenditure
variances are included.

Section 2 – a listing of any personnel changes occurring during the year and a summary of headcount by
department. This section also includes the City’s calculated vacancy rate.

Section 3 – an update on the Capital Improvement Projects (CIP) managed by the Public Works and Community
Development Departments. This section includes CIP that were completed along with their final costs.

Section 4 – a listing of Budget Amendment Requests made throughout the 4th quarter of the fiscal year.

ENSURING FISCAL
STABILITY:

In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.

ATTACHMENT 1

SECTION 1: OVERVIEW OF FINANCIAL POSITION

CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This financial report will focus primarily on the General Fund but will also report on all Governmental Funds (i.e. Special Revenue and Debt Service Funds).

General Fund – The General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government.

Special Revenue Funds – Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.

Debt Service Funds – This fund is used to account for the accumulation of resources and payment of longterm debt principal and interest. This includes the USDA loan issued by the City to finance the relocation of City Hall.

Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and expenses are segregated into a fund with financial statements separate from all other governmental activities. These funds include Water and Sewer services provided to City residents.

Private Purpose Fund – The private-purpose fund was created to hold the assets of the former Redevelopment Agency of the City of Arroyo Grande until they are distributed.

Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there are two Agency funds. One is the Sanitation District fund, which accounts for the receipt and remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation District. The other is the Downtown Parking Fund, which collects assessments from Arroyo Grande Village merchants within the boundaries of the Parking and Business Improvement Area for maintenance of the Village parking lots.

The following chart below shows an overview of the City’s fund structure.

Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking Administrative Services Public Access Television Sewer Facility Sanitation Distribution Community Development Police Protection Impact Water
Police Department Park Development Water Facility
Recreation Services Park Improvement Lopez Water
Public Works Recreation Community Center
Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.

Water Availability
CDBG Grant Fund
American Rescue Plan Act (ARPA)
State COPS Block Grant Agency Funds Special Revenue Funds GOVERNMENTAL FUNDS FIDUCIARY FUNDS

ALL FUNDS
PROPRIETORY FUNDS General Fund Debt Service Funds Enterprise Funds Private Purpose Fund

ATTACHMENT 1

CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns of FY 2021-22 and compares results against the FY 2020-21 results for all Governmental Funds as well as the City’s General Fund. The table reflect the year end actuals for both revenue and expenditures.

Table 1
The following discussion focuses on both the City’s Governmental Funds and the General Fund and provides a comparison between FY2021-22 and FY 2020-21 for both revenue and expenditures.

Governmental Funds and General Fund revenue and expenditures for FY 2021-22 are higher when compared to the prior year. The Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the General Fund.

Governmental Funds – At the end of the FY 2021-22, Governmental Fund revenue was $4.0 million higher than the prior year, and expenditures were $3.1 million higher than FY 2020-21.

The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the General Fund and the newly created American Rescue Plan Act (ARPA) Fund, which is separate from the General Fund and not otherwise addressed in this report. The Governmental Funds category includes the General Fund as well as other Special Revenue Funds. The General Fund and ARPA Fund variances are explained as follows:

General Fund – The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenue through the end of the FY 2021-22 was $2.6 million higher than the prior year. The largest variances are related to an increase in Property Tax, Sales Tax, and Transient Occupancy Tax. Expenditures were $1.9 million higher through the end of this year versus the prior year.

ARPA Fund – The ARPA Fund was created to separately track funding provided pursuant to the American Rescue Plan Act. This Act is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. In FY 2021- 22, the City received $2,150,121 in ARPA funds. In FY 2021-22, ARPA expenditures incurred totaled $604,246. The remaining $1,545,875 ARPA funds received in FY 2021-22 will be reflected as deferred revenue and recognized in future years as expenditures are incurred.

ATTACHMENT 1

GENERAL FUND IMPACTS
The following discussion focuses on the City’s General Fund performance. Chart 1 starts off with a simple overview of General Fund performance compared to the budget. Next are expenditures by category (Table 2). This is followed by a summarized look at FY 2021-22 actual expenditures compared to the budget (Table 3). Lastly, a discussion of General Fund revenue is included, which compares actual results to the budget (Table 4).

Chart 1
Chart 1 shows a simple comparison of
actual revenue and expenditures to the
budget. The actual General Fund revenue
is more than the budget by $2.0 million,
or 10% above budgeted revenues. The
actual expenditures totaled $18.8 million
for the year, or 11.3% less than the $21.2
million budget. A more detailed
discussion on General Fund revenue and
expenditure variances is included later in
this report.

Table 2
Table 2 reflects major expenditure cost
categories within the General Fund. This
chart is intended to explain where the
City’s resources were spent during the
fiscal year. Within the total expenditures
of $18.8 million, 57.5% of the City’s costs
are associated with personnel, 34.3%
with operating and maintenance, 0.8%
for the City’s debt service and capital
outlay, and 7.4% with transfers to other
funds.

Table 3 reflectsthe year end status of all General Fund operating departments. Some departments include multiple divisions. The divisions are consolidated under their respective department, rather than reflected individually within the table.

FY 2021-22 % of
Actuals Actuals Accounts
Personnel Costs $ 10,838,771 57.5% 5100-5199
Operating Costs 6,454,835 34.3% 5200-5799
Debt Service 128,493 0.7% 5801-5803
Capital Outlay 12,998 0.1% 6001-6201
Transfers Out 1,400,056 7.4% 5902-5909
Total $ 18,835,153
18,835,153.69
$ 1
Expenditure Category

ATTACHMENT 1

Table 3 – General Fund Expenditures by Department
Overall, FY 2021-22 expenditures were under the Adjusted Budget by 11% or $2.4 million. Though all City departments were underspent, some of the more significant savings occurred in the Administrative Services, Police, and Community Development Departments. A more detailed explanation of key expenditure variances by individual department/division is provided below.

KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS The Administrative Services Department includes the
City’s Fiscal as well as Information Technology
functions. The annual CalPERS UAL retirement payment
was budgeted at $1,571,900 but the actual expenditure
was $1,519,503, resulting in a favorable variance to the budget of $52,397. The remaining variance is related to CIP Fund Transfers of approximately $930,000 through the end of the fiscal year related to the approval of using excess reserve fund balance towards the 2021 Pavement Management Project totaling $1,751,000. This project was completed under budget and resulted in a significant savings to the NonDepartmental budget this fiscal year.

Police Services includes the functions of Administration, Patrol Services, Support Services and the Office of
Traffic Safety (OTS) Grant for Traffic/DUI Enforcement
Program. For simplicity, divisions will be analyzed in
total rather than by individual division. Some of the
more significant variances include:
 The Police Patrol Division currently has three vacancies of 2 Police Officer positions and a Training Technician through the end of FY 2021-22, resulting in labor savings of approximately $432,900.  The variance for Police Administration Machinery and Equipment through the end of the fiscal year resulted in a favorable variance of $25,800.

City Administration $ 1,169,656 $ 1,125,993 $ 43,663 4% Legislative & Information Services 439,875 365,343 74,532 17% Administration Services 6,007,780 5,077,299 930,481 15% Non-Departmental Annual Payments 2,290,692 2,238,295 52,397 2% Community Development 2,117,900 1,525,663 592,237 28%
Police Department 6,054,842 5,590,021 464,821 8%
Recreation Services 1,117,500 1,072,351 45,149 4%
Public Works 2,030,908 1,840,188 190,720 9%
TOTAL EXPEDITURES 21,229,153 18,835,153 2,394,000 11%
89%
114%
%
Fav/(Unfav)
General Fund Department Variances - Year End
General Fund Department 2021-22
Adjusted Budget
2021-22
Actuals
Dollar
Fav/(Unfav)
Department: Administrative Services
Division: 4120-Administrative Services and
4145-Non Departmental
Issue: Overall savings from CalPERS
prepayment and CIP Fund Transfers
Impact to General Fund: $982,878 savings
Department: Police Services
Division: Various (4201, 4203, 4204, 4208,
4209)
Issue: Overall savings in salaries and
benefits
Impact to General Fund: $464,821 savings

ATTACHMENT 1

The Community Development Department includes the
functions of Planning, Engineering, and Building &
Safety Divisions. The majority of the favorable variance in this department can be attributed to salary savings
and lower spending in contractual services. Salary
savings within Community Development is attributed to a number of staffing variances that occurred through the fiscal year and include:
 The vacancy of the Building Permit Technician position in the Building division was filled in June 2022 but remained vacant the majority of the fiscal year resulting in labor savings of approximately $59,650. During this fiscal year, this service has been provided by the City’s Building Services contractor until the recruitment was completed.  The vacancies within the Planning Division have ranged from Planning Manager for approximately 10 months, Community Services Specialist for approximately 8 months, and Assistant Planner for 1 month resulting in labor savings of approximately $263,600.  The vacancy of the part-time Intern position and salary savings from the Permit Tech position being hired at a lower step than budgeted resulted in labor savings of approximately $45,300.  Minimal contractual services for the Planning Division were incurred through the end of the third quarter resulting in $214,915 of favorability to the Target. The following table will summarize where these savings occurred:
 The variance for Community Development Travel and Membership Expenditures through the end of the fiscal year resulted in $6,640 of favorability to the budget. This variance is related to the continued COVID-19 pandemic and its impact on trainings being attended this fiscal year.

Budget Expenditures Variance
150,000 - 150,000
10,000 - 10,000
50,000 - 50,000
30,000 25,085 4,915
240,000 25,085 214,915
-
Engineering Contractual Services Budget Expenditures Variance Stormwater:
2nd Nature Software 9,000 8,324 676
On-Call Planning Services and Misc. Planning Studies
On-Call Environmental Review Services
Comprehensive General Plan Studies
Comprehensive General Plan Update
Planning Contractual Services
Department: Community Development
Division: Various (4301, 4130, 4212)
Issue: Overall savings in salaries and
contractual services
Impact to General Fund: $592,237 savings

ATTACHMENT 1

KEY REVENUE VARIANCES BY ACCOUNT
Table 4 – General Fund Revenue
As reflected in Table 4, actual revenue exceeded the Adjusted Budget by $2,008,826. The budget was conservative due to the continued unknowns related to the COVID-19 pandemic during the fiscal year. A more detailed discussion is included below to help explain actual revenue variances.

Property Tax –The majority of the City’s property tax revenue comes from Secured Property Taxes.

Property tax ended the year favorable by $425,925, or 8% above the Adjusted Budget. Property tax collected grew 4% over the previous fiscal year, as the housing market continued to rise. Property tax represents 28% of the City’s annual revenue.

Sales Tax – Actual sales tax revenue exceeded the Adjusted Budget by $901,984, or 20% above the Adjusted Budget. Sales tax collected grew 21% over the previous fiscal year. Certain business categories like building and construction, online shopping, general consumer goods, and fuel and service stations continued to show strong sales tax receipts and exceeded expectations. Additionally, the City received a late payment dating as far back as 3rd quarter of 2020 totaling approximately $360,000 that is also reflected in this total.

Transient Occupancy Tax (TOT) – TOT revenue is reflecting an $504,939 favorable variance to the Adjusted Budget. TOT continues to exceed Adjusted Budget and projections reflecting the highest amount of TOT the City has received in a fiscal year.

License & Permit Fees and Planning Fees – License and permit revenue fell short of the Adjusted Budget by $238,092. Planning revenue fell short of the Adjusted Budget by $99,679. The majority of the variance is due to fewer permits being issued through the end of the fiscal year. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.

Property Tax $ 5,665,926 $ 6,091,851 $ 425,925 8% (4001-4 Sales Tax 4,487,142 5,389,126 901,984 20% (4011,4
Transient Occ. Tax 972,000 1,476,939 504,939 52% 4010
Property Tax in Lieu of VLF 1,895,649 1,901,447 5,798 0% 4007 Franchise Fees 696,900 782,494 85,594 12% 4030
License & Permit Fees 571,200 432,787 (138,413) -24% (4100-4 User Fees 504,000 597,734 93,734 19% (4300-4
Planning Fees 510,500 410,821 (99,679) -20% (4500-4
Recreation Fees 524,095 827,286 303,191 58% (4600-4
Transfers In 3,089,400 2,993,204 (96,196) -3% (4900-4
Other Revenue 738,793 760,742 21,949 3% (4700-4
TOTAL 19,655,605 21,664,431 2,008,826 10%
Eden 19,655,605 21,664,431
Variance - -
- -
110% 21%
25% 39%
% Fav/(Unfav)
General Fund Revenue Variances - Year End
REVENUE BY CATEGORY 2021-22 Adjusted
Budget
FY 2021-22
Actuals
Dollar
(Unfav)/Fav

ATTACHMENT 1

Recreation Fees – Recreation revenue is reflecting a $303,191 favorable variance to the adjusted Budget.

The recreation revenue budget estimates were conservative due to the many unknowns related to childcare activities and the COVID-19 pandemic.

FUND BALANCE
The actual Fund Balance for the General Fund ended the year at $10.9 million. Fund Balance increased this year from $8.1 million at Fiscal Year End 2020-21 because actual revenue exceeded expenditures by approximately $2.8 million. The City’s auditors are working with Staff to complete the Annual Comprehensive Financial Report, which will confirm the Fiscal Year End 2021-22 Fund Balance. When this report is finalized, staff will report the final Fund Balance for the General Fund. At this time, the year-end reserve fund balance is computed to be 57.8% and exceeds the City’s Fund Balance reserve goal of 20%.

ATTACHMENT 1

SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS
POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (Year-End) Division 4307 – Public Works Administration
Add 1 Associate Engineer
FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY The following table reflects FTE staffing by department as of June 30, 2022. The table only includes permanent staff and does not include part-time or temporary staffing. While departments may hire parttime staff on a regular or seasonal basis, they are not included in the analysis below.

EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of FY 2021-22 was 8%. This equates to six (6) vacant positions.

The vacancy rate tracks the number of permanent vacant positions at the end of the quarter in comparison to the total number of permanent positions available. Unlike a turnover rate, which tracks employees that separated during the period, the vacancy rate only looks at vacancies at the end of period. The costs associated with turnover includes the cost of advertising new positions, training, overtime, lowered productivity, and workload balance.

Department
Budget Headcount
(Full-Time)
Vacancies
(Year end)
% of Total
Staffing Vacant Positions
City Adminstration 2 - 3%
Administrative Services 7 - 9%
Community Development 10 1 13% Assistant Planner
Legislative & Info Services 2 - 3%
Police Services 29 3 38% Police Officer (3)
Public Works 23 2 30% Maintenance Worker, Associate Engineer Recreation Services 3 - 4%
Total 76 6 100%

ATTACHMENT 1

SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
This information is provided to keep Council apprised of the status of the City’s Capital Improvement Projects (CIP). The projects listed below represent projects that were completed in the fourth quarter FY 2021-22.

Project Title Comments
Total Amount
Budgeted for
Project
Total Final
Project Costs
% Expended Funding
Sources
Storm Drain System at 251 East
Grand Avenue
The project consisted of abandoning and
filling a failed CMP and boring a new steel
storm drain pipe
525,800 486,111 92% Sales Tax
BSB Habitat Mitigation - Year 2
Mitigation planting for the Rehabilitation
project; Five-year monitoring and reporting
period
317,419 TBD TBD HBP
Galvanized Service Replacments Replacement of galvanized water service laterals with new PVC service laterals 96,826 8,733 9% Water Annual project. Unused Network Switch Replacement
Replace Core, SAN, and TOR switches in
FY21-22, and distribution switches in FY22-

23. 46,000 TBD TBD Sales Tax
Tennis Court Resurfacing
Resurface tennis and pickleball courts and
replace tennis net sleeves at Soto Sports
Complex
40,000 40,000 100%
Park
Improvement
Soto Sports Complex Fencing
Repairs
Replace segments of broken chainlink/barbed wire fencing throughout the Soto Sports Complex
15,742 12,790 81%
Park
Improvement
Annual project. Unused
FY 2021-22 Fourth Quarter - Completed Capital Improvement Projects

ATTACHMENT 1

SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS Administrative and Previously-Approved Fourth Quarter Budget Adjustments The following third quarter budget adjustments were previously approved by Council or are classified as administrative and not requiring Council approval.
$27,550 Public Works Department: Appropriated General Fund money totaling $27,550 to add an Associate Engineer position to provide additional Capital Improvement Program (CIP) support. With the influx of American Rescue Plan Act (ARPA) Funds, there is a large increase in CIP projects to complete, in addition to the growing infrastructure projects planned to be completed in the future. Approved on 02/22/2022 Council meeting, item 8.b. for an effective date in the fourth quarter of FY 2021-22.

In general, revenues and expenditures in all other funds are on target with projections and prior year trends.

No other adjustments are required at this time.

Item 8.c.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) DATE: October 25, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic and will also enable the City to continue to comply with the requirements of legislation, AB 361, to authorize the continued use of teleconferencing for meetings of the City’s legislative bodies.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.

RECOMMENDATION:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.

Item 8.c.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
October 25, 2022

In addition, AB 361 amended Government Code Section 54953, adding a new subsection (e) that permits legislative bodies, when there is a proclaimed State of Emergency declared by the Governor pursuant to Government Code Section 8625, to make a determination to authorize meeting remotely via teleconferencing as a result of the emergency. To do so, a resolution would need to be adopted in which the legislative body finds that meeting in person would present imminent risks to the health or safety of attendees, or that State or local officials have imposed or recommended measures to promote social distancing.

The City Council first adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) at its September 28, 2021 meeting. The Resolution is valid for thirty (30) days after teleconferencing for the first time under the new regulations. If the State of Emergency remains active after that 30 day period, the local agency may act to renew its resolution authorizing remote teleconferenced meetings by passing another resolution which includes findings that the State of Emergency declaration remains active, the local agency has reconsidered the circumstances of the State of Emergency, and the local agency has either identified: A) ongoing, direct impacts to the ability to meet safely in-person, or B) active social distancing measures as directed by relevant State or local officials.

In the past, the City has adopted separate resolutions related to the continuing emergency declaration and the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3). Staff has combined the two items into one resolution to eliminate the need for separate agenda items.

ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to the COVID-19 pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C) given the ongoing State of Emergency proclaimed by the Governor, the ongoing public health orders issued by the State, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders. In addition, the Resolution will allow the City to continue conducting its public meetings via teleconference. The Resolution includes continued findings based upon a determination that, as a result of the proclaimed State of Emergency in California due to the COVID-19 pandemic and its continued spread in San Luis Obispo County and Arroyo Grande

Item 8.c.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
October 25, 2022

through the Omicron, BA2 and other variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus and, as even fully vaccinated individuals can spread the virus to others, holding meetings in person would present imminent risks to the health or safety of attendees.

While the Resolution provides authority for the City to continue conducting public meetings remotely for the next thirty (30) days, the City has also determined to resume meetings in-person prior to the expiration of that thirty-day period, and conducted the City Council meetings beginning on March 8, 2022, as in-person meetings at Council Chambers while also retaining an option for the public, staff, and consultants to participate via Zoom. It is recommended that the proposed Resolution be adopted to continue to provide flexibility for future meetings of the City Council and its advisory bodies in the event that guidance from the State or County Health Officers changes within the next thirty (30) days. This flexibility will also allow members of the City Council or advisory bodies to attend meetings remotely if they also desire or if they are required to quarantine due to exposure to COVID-19.

Based upon the foregoing, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration and also authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring the need to continue the declared local emergency and authorizing the continuance of remote teleconference meetings;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic. It will also satisfy the requirements of Government Code Section 54953(e)(3) and allow the City to safely continue carrying out its business in a manner that will minimize the risk of contracting COVID-19 for everyone involved.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

Item 8.c.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
October 25, 2022

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC AND AUTHORIZING THE CONTINUANCE

OF REMOTE TELECONFERENCE MEETINGS OF THE

LEGISLATIVE BODIES OF THE CITY OF ARROYO

GRANDE PURSUANT TO GOVERNMENT CODE SECTION
54953(e)
WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, February 8, February 22, March 8, March 22, April 12, April 26, May 10, May 24, June 14, June 28, July 26, August 9, August 23, September 13, September 27, and October 11, 2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and

RESOLUTION NO.

PAGE 2
WHEREAS, subsequently, in March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20 and N-29-20. These orders suspended certain elements of the Brown Act and specifically allowed for legislative bodies as defined by the Brown Act to hold their meetings entirely electronically with no physical meeting place. On June 11, 2021, Governor Newsom issued Executive Order N08-21 which provided that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act would continue to apply through September 30, 2021; and WHEREAS, on September 16, 2021 Governor Newsom signed AB 361, which added subsection (e) to Government Code section 54953 of the Brown Act, and makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition of AB 361 is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by conditions as described in Government Code section 8558; and WHEREAS, the City Council has adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) authorizing remote teleconference meetings on September 28, October 26, November 23, and December 14, 2021, and on January 25, February 22, March 22, April 12, May 10, June 14, June 28, July 26, August 23, and September 27, 2022; and
WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. All recitals set forth above, are true, correct and incorporated herein.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020 and the City Director of Emergency Services’ Proclamation of Local Emergency on March 17, 2020; and related orders and directives.

RESOLUTION NO.

PAGE 3

3. In accordance with the requirements of Government Code Section 54953(e)(3), the City Council of the City of Arroyo Grande hereby finds and determines that it has reconsidered the circumstances of the State of Emergency and that the State of Emergency continues to exist and to directly impact the ability to meet safely in person due to the COVID-19 pandemic, and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron,BA2 and other variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus, and can be spread to others even by fully vaccinated individuals, and therefore holding meetings in person would present imminent risks to the health or safety of attendees.

4. The City Manager and legislative bodies of the City of Arroyo Grande are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public remote teleconferencing meetings in accordance with the requirements of Government Code section 54953(e) and other applicable provisions of the Brown Act.

5. This Resolution shall take effect immediately upon its adoption and shall be effective for thirty (30) days after its adoption, subject to being extended for an additional 30 day period by the City Council’s adoption of a subsequent resolution in accordance with Government Code section 54953(e)(3) to further extend the time during which the legislative bodies of the City of Arroyo may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.

On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 25th day of October, 2022.

RESOLUTION NO.

PAGE 4

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Item 8.d.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act
DATE: October 25, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will declare the property located at 400 W. Branch Street to be non-exempt surplus property and authorize staff to proceed with taking the necessary actions for compliance with the Surplus Land Act, Government Code Sections 54220- 54233 (“Act”), which is required by the Act before otherwise disposing of surplus property.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

No financial impact is anticipated from the declaration of the property as non-exempt surplus property or undertaking the Surplus Land Act process, however, staff resources will be necessary to complete the statutory process.

RECOMMENDATION:

Adopt a Resolution Declaring City-Owned Property located at 400 W. Branch Street (APNs: 007-011-055 and 007-055-056) as non-exempt surplus property and direct staff to proceed to dispose of the property pursuant to the Act.

BACKGROUND:

The City of Arroyo Grande is the owner in fee simple of that certain real property located at 400 W. Branch Street in the City of Arroyo Grande (APNs: 007-011-055 and 007-055- 056), (the “Property"). The Property is undeveloped, subject to an agreement with the County of San Luis Obispo, and a lease agreement and development agreement with the 5 Cities Community Service Foundation related to a community sports and recreation facility project that is no longer being pursued. It also has the potential for development of a hotel project which would provide needed revenue to the City and tourism business to the community.

Item 8.d.

City Council
Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act October 25, 2022

City staff is working with the County to resolve issues related to its agreement, as well as addressing the issues related to the lease agreement and development agreement with the 5 Cities Community Service Foundation.

City staff has evaluated the Property for its potential to be used for City work or operations, and has determined that it is not suitable or needed for existing or future City use. It is not otherwise being used by the City except as a temporary lay down area for public works projects, and no planned City facility or building that the City can financially afford to construct is feasible for the site.

ANALYSIS OF ISSUES:

The Act governs the disposal of surplus property by public agencies in California. The Act was substantially amended in 2019 (AB 1486), with a number of new provisions, including new requirements relating to enforcement by the California Department of Housing and Community Development (HCD) that became effective January 1, 2021. Under the Act, “surplus land” is land owned by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City's use. The land must be declared either exempt surplus land or non-exempt surplus land.

AB 1486 has created a system whereby surplus public property is to be made available for affordable housing. As further explained below, the Act requires that written notice of the availability of surplus land must be sent to certain designated entities.

Every local agency, prior to agreeing to terms for the disposition of surplus land, is required to provide HCD with a description of the process followed to dispose of the land.

HCD must then review the description and submit written findings to the local agency. If notified by HCD of a violation of the Act, and if the local agency fails to correct its violation within a certain period of time, then HCD may impose a penalty on the local agency of up to 30% of the final purchase price of surplus property sold, and up to 50% for repeat violations. The Act also provides that any "beneficially interested person or entity" may bring an action to enforce the statute and the Attorney General may also bring an enforcement action, including seeking injunctive and declarative relief.

The following summarizes the process that must be followed under the Act:

1. Determination of Surplus Status by City Council
Prior to taking any action to dispose of real property, the City must declare the property as “surplus land” or “exempt surplus land” pursuant to Government Code Section 54221(b)(1) The declaration must be made at a regular meeting and must be supported by written findings.

2. Notices of Availability (“NOA”)

Item 8.d.

City Council
Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act October 25, 2022

The Act requires that written notice of the availability of surplus land must be sent to the below entities. HCD has developed a form for the written notice:
a. Low- and Moderate-Income Housing
i. Local public entities authorized to engage in or assist in the development or operation of housing for persons and families of low or moderate income; and
ii. Housing sponsors qualified to either own, construct, acquire, or rehabilitate a housing development for the purpose of housing that have notified HCD of their interest in surplus land for the purpose of developing low- and moderate-income housing.
b. Open Space
i. Park or recreation departments of the County and cities; ii. Any regional park authority; and
iii. The State Resources Agency.
c. School Facilities or Open Space for Schools
School districts that may wish to use the land for school facilities construction or open space purposes.
d. Infill Opportunity Zone or Transit Village
A county, cities, successor agencies to a former redevelopment agency, public transportation agencies, or housing authorities for the purpose of developing property located within an infill opportunity zone or within an area covered by a transit village plan.

3. 60 Days to Respond to an NOA
Any entity or association (“Interested Party”) desiring to purchase or lease the surplus land for any of the above-mentioned purposes must notify the City in writing of its interest in purchasing or leasing the land within 60 days after the NOA is sent via certified mail or provided via electronic mail.

4. 90 Days for Good Faith Negotiations
If entities express interest in purchasing and developing the land, including for affordable housing purposes, the City must engage in good faith negotiations as follows:
a. The City and the Interested Party(ies) enter into good faith negotiations to determine a mutually satisfactory sales price and terms or lease terms. If the price

Item 8.d.

City Council
Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act October 25, 2022

or terms cannot be agreed upon after a good faith negotiation period of not less than 90 days, the land may be disposed of without further regard to surplus land procedures.
b. The required 90-day period for participating in negotiations does not include the time for commissioning of appraisals, due diligence prior to disposition, discussions with brokers or real estate agents not representing a potential buyer, or other studies to determine value or best use of land, issuance of a request for qualifications, development of marketing materials, or discussions conducted exclusively among City employees and Council members.

5. Report to California Department of Housing and Community Development a. Prior to agreeing to terms for the disposition of surplus land, the City is required to provide to HCD the following information. This information may be submitted after the City has sent an NOA and concluded negotiations with any Interested Party(ies).
i. The Notice of Availability;
ii. Description of the negotiations conducted with any Interested Party(ies); and
iii. A copy of any restrictions to be recorded against the land regarding any residential units and any requirement that a certain percentage of such units be sold or rented at an affordable housing cost, as required by the applicable law.
b. HCD then has 30 days to notify the City of any violations of the Act. Presuming that the City has not already disposed of the surplus land, the City will then have 60 days to cure and correct the alleged violation before HCD may assess a penalty, notify the California Attorney General or before an action may be brought against the City by any interested party specified in the Act.
c. Any purchase and sale transaction shall be contingent upon the City not receiving a notice of noncompliance from the HCD within 30 days from the date the abovementioned information is received by the HCD.

6. Sale of Surplus Land after Completion of Surplus Land Procedures

Item 8.d.

City Council
Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act October 25, 2022

If entities receiving Notices of Availability do not timely indicate an interest in the purchase of the land, or terms of sale cannot be agreed upon under the requirements of the surplus land procedures, then the City can proceed to sell the property to other interested parties.

It is recommended that the City Council adopt the attached Resolution finding that the Property is non-exempt surplus land based upon staff’s analysis, as set forth above, and that the Property is surplus and not needed for the City’s use.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution Declaring City-Owned Property located at 400 W. Branch Street (APNs: 007-011-055 and 007-055-056) as non-exempt surplus property and direct staff to proceed to dispose of the property pursuant to the Surplus Land Act.

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will initiate the process of complying with the Surplus Land Act, in order for the City to be able to dispose of the Property located at 400 W. Branch Street.

DISADVANTAGES:

If the Resolution is not adopted, the City will be unable to proceed with disposal of the Property.

ENVIRONMENTAL REVIEW:

As set forth in the Resolution with regard to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”), City staff has determined that the designation of the Property as non-exempt surplus land does not have the potential for creating a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378. Adoption of the Resolution does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. If and when the property is sold to a purchaser and that purchaser proposes a use for the property that requires a discretionary permit and CEQA review, that future use and project will be analyzed at the appropriate time in accordance with CEQA.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Item 8.d.

City Council
Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act October 25, 2022

Attachments:

1. Proposed Resolution

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING CITY-OWNED
PROPERTY LOCATED AT 400 W. BRANCH STREET
(APNs: 007-011-055 and 007-055-056) AS NON-EXEMPT

SURPLUS LAND AND DIRECTING STAFF TO PROCEED

TO DISPOSE OF THE PROPERTY PURSUANT TO THE

SURPLUS LAND ACT
WHEREAS, the City of Arroyo Grande is the owner in fee simple of that certain real property located at 400 W. Branch Street in the City of Arroyo Grande (APNs: 007-011- 055 and 007-055-056), (the “Property"); and
WHEREAS, under the Surplus Land Act, Government Code Sections 54220-54233 (“Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action at a regular public meeting declaring the land is surplus and not necessary for the City's use. The land must be declared either exempt surplus land or non-exempt surplus land; and
WHEREAS, under the Act, land is necessary for the City's use if the land is being used, or is planned to be used pursuant to a written plan adopted by the City Council for City work or operations; and
WHEREAS, the Property is undeveloped, subject to an agreement with the County of San Luis Obispo, and a lease agreement and development agreement with the 5 Cities Community Service Foundation related to a community sports and recreation facility project that is no longer being pursued, and has potential for development of a hotel project which would provide needed revenue to the City; and WHEREAS, City staff has evaluated the Property for its potential to be used for City work or operations, and has determined that it is not suitable for the City's use. It is not otherwise being used by the City except intermittently as a temporary lay down area for public works construction projects and no planned City facility or building that the City can financially afford is feasible to develop on the site. The Property is, therefore, non-exempt surplus land under the Act and the City intends to dispose of the Property; and WHEREAS, the City Council desires to declare that the Property is surplus land and not necessary for the City's use and is non-exempt under the Act; and WHEREAS, the Act requires that before the City Council disposes of the Property, the City shall proceed to declare the Property surplus pursuant to the Act; and WHEREAS, the accompanying staff report provides additional supporting information upon which the declaration and findings set forth in this Resolution are based.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:

RESOLUTION NO.

PAGE 2
SECTION 1. The City Council hereby finds and determines that the foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council hereby finds that the Property is undeveloped, subject to an agreement with the County of San Luis Obispo, and a lease agreement and development agreement with the 5 Cities Community Service Foundation related to a community sports and recreation facility project that is no longer being pursued, and has potential for development of a hotel project which would provide needed revenue to the City and support for the tourism economy in the community. In addition, based upon City staff’s evaluation regarding the Property and its potential to be used for City work or operations, that it is not suitable for the City's use, is not otherwise being used by the City and that there is no planned City facility or building that the City can financially afford that is feasible to develop on the site. Therefore, the Property is hereby declared to be nonexempt surplus land under the Surplus Land Act.

SECTION 3. The City Manager, officers and staff of the City are hereby authorized jointly and severally, to do all things which they deem necessary or proper to effectuate the purposes of this Resolution and to dispose of the Property in compliance with the Act, including send a notice of availability, substantially in the form required by the Department of Housing and Community Development, to the entities designated in Government Code Section 54222 by electronic mail or by certified mail.

SECTION 4. If any section, subsection, sentence, clause, phrase or provision of this Resolution or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other provision or applications, and to this end the provisions of this Resolution are declared to be severable. The City Council hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause, phrase or provision thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or provisions thereof be declared invalid or unconstitutional.

SECTION 5. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (“CEQA”). City staff has determined that the designation of this property as non-exempt surplus land does not have the potential for creating a significant effect on the environment and is therefore exempt from further review under CEQA pursuant to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378. Adoption of the Resolution does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. If and when the property is sold to a purchaser and that purchaser proposes a use for the Property that requires a discretionary permit and CEQA review, that future use and project will be analyzed at the appropriate time in accordance with CEQA.

RESOLUTION NO.

PAGE 3
SECTION 6. City staff is directed to file a Notice of Exemption pursuant to CEQA Guidelines Section 15062.

SECTION 7. This Resolution shall be effective immediately upon its adoption.

On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 25th day of October, 2022.

RESOLUTION NO.

PAGE 4
________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

Item 8.e.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Consideration of a Resolution Approving the Updated City Council Handbook
DATE: October 25, 2022
SUMMARY OF ACTION:

Approval of an updated comprehensive City Council Handbook that includes guidelines, procedures, statutory requirements and regulations that will serve as a reference document for the City Council, staff, and the public.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no fiscal impact from this action.

RECOMMENDATION:

Adopt a Resolution approving the updated City Council Handbook.

BACKGROUND:

On December 9, 1997, the City Council adopted a Policy/Procedure for Conducting City Council Business. Due to a number of policies being adopted by various City Council Resolutions, these policies were then compiled into a City Council Operations Manual.

On October 24, 2017, the City Council directed staff to develop a more comprehensive and organized document that would combine the City Council’s existing policies with other relevant statutory requirements and regulations governing the responsibilities of the City Council (Attachment 3). On April 10, 2018, the City Council adopted a City Council Handbook (Attachment 4).

ANALYSIS OF ISSUES:

The City Council Handbook ("Handbook") is intended to serve as an introduction for future Council Members unfamiliar with the operations of the City, as well as to serve as a resource guide and compilation of agreed upon operational practices for Council Members throughout their terms.

Item 8.e.

City Council
Consideration of a Resolution Approving the Updated City Council Handbook October 25, 2022

Staff has reviewed the current Handbook and has identified the need for language cleanup, as well as additional content that reflects Council-adopted policies that occurred since the current Handbook adoption in 2018.

Substantive items that have been added to the Handbook include the following:

Organizational Chart
The City of Arroyo Grande Organizational Chart was updated in Section 1.2 to reflect service changes in various departments.

Diversity, Equity, Inclusion, and Justice
In January 2022, the City Council adopted a Diversity, Equity, Inclusion and Justice Policy to provide guidance and standards for the City to model and implement across the organization and in the community. Language has been added to Section 1.5 to reflect this new policy.

City Council Districts
Due to the adoption of City Council Districts in April 2022, language has been added in Section 2.1 reflecting this change to the election system and the wishes of the City Council to remain united in its service to the community and governing on an at-large basis, considering the needs and interests of the entire community.

Display of Flags
In May 2021, City Council adopted a Flag Display Policy to provide guidance and standards for the outdoor display of flags at City facilities, including commemorative flags other than the United States flag, the State of California flag, and City flags as an expression of the City Council’s official sentiments. Language has been added to Section

4.13 to reflect this new policy.

Dispute Resolution
City Council directed staff to research and include language in the Handbook update regarding the resolution of any issues that may arise between the City Council and City Manager or City Attorney. Staff has modified Section 3.3, “Appointment of City Manager and City Attorney,” of the Handbook to include a process to assist in the resolution of issues or concerns.

Remote Meetings and Technology
Updates are proposed to Sections 4.2 and 6.8 to address Council Member attendance at meetings remotely, as well as the use of technology during Council meetings.

Updates to the list of City Committees and Advisory Bodies On August 28, 2018, City Council adopted Ordinance No. 695 disbanding the Traffic Commission, Parks and Recreation Commission, and Historical Resources Committee

Item 8.e.

City Council
Consideration of a Resolution Approving the Updated City Council Handbook October 25, 2022

and transferring the duties of these Bodies to the Planning Commission. The list in Section

5.2 of the Handbook has been updated to reflect this change.

Appointment to the Citizens’ Transportation Advisory Commission (CTAC) The City Council makes appointments to various City Advisory Bodies as well as to the San Luis Obispo Council of Government’s advisory body, the Citizens Transportation Advisory Committee, which provides citizen review and recommendations on agenda items to staff and the SLOCOG Board of Directors. Membership of the CTAC includes:
three area At-Large SLOCOG appointees, one appointee from each city (7 total), and one (1) appointee from each supervisorial district (5 total). Past appointments from Arroyo Grande have been made at the recommendation of the City’s Traffic Commission. In 2017, the City’s Traffic Commission was dissolved, therefore, a new method for recommending an appointment to the CTAC is needed. Language has been added to Section 5.2 regarding the process for appointment of an at-large Arroyo Grande representative. The proposed process is for applications to be made to the City Clerk, who will forward them to the City Council member who has been appointed to serve on the City’s SLOCOG Board of Directors, who will make a recommendation to the City Council for appointment of an applicant to CTAC.

The proposed additions, as well as cleanup language, are reflected in redline in Attachment 2.

Staff recommends adoption of the Resolution approving the updated City Council Handbook (Attachment 1). The Handbook will be maintained on file in the City Clerk's Office, distributed to all Council Members and the City's Executive Team, made available to the public during business hours, and posted on the City website.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt a Resolution approving the updated City Council Handbook;

2. Modify the Handbook and Adopt a Resolution approving the City Council Handbook;

3. Direct that specific changes or additions be made to the Handbook and return to Council at a future date for consideration and approval; or

4. Provide other direction to staff.

ADVANTAGES:

Approving the updated Handbook will provide a comprehensive document that includes updated policies, procedures, and guidelines that will serve as a reference document for the City Council and staff.

DISADVANTAGES:

No disadvantages have been identified.

Item 8.e.

City Council
Consideration of a Resolution Approving the Updated City Council Handbook October 25, 2022

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Draft City Council Handbook with redlines

3. October 24, 2017 City Council Minutes

4. April 10, 2018 City Council Staff Report and Attachments

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING THE CITY COUNCIL

HANDBOOK UPDATE
WHEREAS, in 1997, the City Council adopted by Resolution a Policy/Procedure for Conducting City Council Business, which has been reviewed from time to time and amended as appropriate; and
WHEREAS, since that time, the City Council has adopted various Resolutions creating additional policies and guidelines, all of which are compiled into the City Council Operations Manual; and
WHEREAS, at its meeting on October 24, 2017, the Council directed staff to develop a comprehensive City Council Handbook and appointed a Council Subcommittee consisting of Mayor Pro Tem Ray Russom and Council Member Barneich to work with staff in the development of the Handbook; and
WHEREAS, at its meeting on April 10, 2018, the Council adopted a Resolution approving a City Council Handbook to include Council’s existing policies and other relevant statutory requirements and regulations governing the responsibilities of the Council; and
WHEREAS, staff has reviewed the Handbook and identified the need for some cleanup language as well as content that reflects Council-adopted policies and direction that occurred since the adoption of the 2018 Handbook; and
WHEREAS, the City of Arroyo Grande City Council Handbook provides a summary of relevant statutory requirements, regulations, policies and procedures governing responsibilities of the City Council that will serve as a reference document for the City Council, serve as an introduction for future Council Members unfamiliar with the operations of the City of Arroyo Grande; and enable the City Council to effectively compile, maintain, and implement operational practices that are agreed upon.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:

1. The updated City Council Handbook is hereby approved as set forth in Exhibit A, attached hereto and incorporated herein by this reference.

2. The City Council Handbook may be amended administratively by the City Clerk's Office in order to remain current with Federal, State, and local law and specific direction of the City Council.

3. The City Manager is hereby authorized and directed to place copies of the City Council Handbook in suitable places, including on the City website, for the guidance of the public.

4. Adoption of the City Council Handbook hereby supercedes any previous version of the Handbook.

5. This Resolution shall take effect immediately upon its adoption.

On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 25th day of October, 2022.

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

City of Arroyo Grande
City Council Handbook
Adopted by the City Council:

October 25, 2022, Resolution No. ___

EXHIBIT A

THIS PAGE LEFT INTENTIONALLY BLANK

TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................... 6

1.1 General Law City ...................................................................................... 6

1.2 City Organization Chart ............................................................................. 7

1.3 Arroyo Grande Municipal Code (AGMC) ........................................................ 7

1.4 City of Arroyo Grande Administrative Policy Manual ....................................... 7

1.5 Diversity, Equity, Inclusion and Justice ........................................................ 8

2. COUNCIL ORGANIZATION & DUTIES ................................................................ 8

2.1 City Council Districts ................................................................................. 8

2.2 Newly-Elected Members ............................................................................ 8

2.3 Appointment of Mayor Pro Tem .................................................................. 8

2.4 Meeting Duties of Mayor and Mayor Pro Tem ................................................ 9

2.5 Seating Order .......................................................................................... 9

2.6 Signing of City Documents ......................................................................... 9

2.7 Representation at Ceremonial Functions ...................................................... 9

2.8 Issuance of Proclamations, Commendations, Special Recognition ..................... 9

2.9 Annual Events ......................................................................................... 10

3. COUNCIL ADMINISTRATION .......................................................................... 10

3.1 Salaries and Benefits ............................................................................... 10

3.2 Travel and Expense Reimbursements ......................................................... 10

3.3 Appointment of City Manager and City Attorney ........................................... 10

3.4 City Council/City Manager Mutual Expectations ............................................ 11

3.5 Ethics Policy ........................................................................................... 13

3.6 Sexual Harassment Prevention Training and Education .................................. 13

3.7 The Brown Act ........................................................................................ 13

3.8 Political Reform Act .................................................................................. 13

4. CONDUCTING CITY COUNCIL BUSINESS......................................................... 15

4.1 Meetings ................................................................................................ 15

4.2 Attendance / Quorum ............................................................................... 16

4.3 Best Practices of Civility and Civil Discourse ................................................ 16

4.4 Agendas ................................................................................................. 17

4.5 Agenda Order ......................................................................................... 18

4.6 Meeting Procedures ................................................................................. 18

4.7 Addressing the City Council ....................................................................... 19

4.8 Council Member Requests and Questions .................................................... 19

4.9 Disturbance of City Council Meetings .......................................................... 20

4.10 Council Action Items ................................................................................ 20

4.11 Process for City Council Appeal of Planning Commission Decisions .................. 21

4.12 Televised and Webstreamed Meeting Coverage ............................................ 22

4.13 Flag Display Policy ................................................................................... 22

5. COMMISSIONS/COMMITTEES/BOARDS .......................................................... 22

5.1 City Commissions, Committees and Boards ................................................. 23

5.2 Appointment ........................................................................................... 23

5.3 Removal ................................................................................................ 24

5.4 City of Arroyo Grande Commissioners Handbook .......................................... 24

5.5 Appointment of Council Members to Various Local and Regional Boards, Commissions and Committees ................................................................... 25

5.6 Criteria and Process for Council Representatives Seeking Council Direction or Input on Items Being Considered by Regional or Local Boards and Committees 25

5.7 Appointment of Primary Voting Delegate and Alternate to National League of Cities and/or League of California Cities Annual Conferences ................................... 26

6. COMMUNICATIONS ........................................................................................ 27

6.1 General Communication ........................................................................... 27

6.2 Processing and Delivering of City Council Mail .............................................. 27

6.3 Written Correspondence ........................................................................... 27

6.4 Use of City Seal and City Logo ................................................................... 28

6.5 Speaking Engagements ............................................................................ 28

6.6 Media Relations ....................................................................................... 28

6.7 City Council Protocol Regarding Communications with Project Applicants ......... 28

6.8 Access to Communications/Technology Systems .......................................... 29

6.9 Electronic Communications Prohibited during Meetings .................................. 29

6.10 Electronic Communications Using City-Issued and Personal Devices ................ 30

6.11 Communications with Staff ....................................................................... 31

6.12 Complaints Regarding Performance of Staff ................................................. 31

6.13 Citizen Inquiries ...................................................................................... 31

6.14 Handling of Litigation/Confidential Information ............................................ 31

6.15 Legislative Communications at the Request of City Affiliated Organizations ...... 32 APPENDIX: Reference Table of Amendments ........................................................... 33 EXHIBIT A: Expanded Description of City Departments ............................................. 34

EXHIBIT B: Travel Policy ...................................................................................... 36 EXHIBIT C: Ethical Standards Policy ...................................................................... 45 EXHIBIT D: Conflict of Interest Code...................................................................... 49 EXHIBIT E: Best Practices of Civility and Civility Discourse ........................................ 52 EXHIBIT F: Display of Flags Policy ......................................................................... 55 EXHIBIT G: Diversity, Equity, Inclusion and Justice Policy ......................................... 61 EXHIBIT H: City Council Districts ........................................................................... 66

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1. INTRODUCTION
The City Council Handbook includes policies and procedures approved by the City Council regarding City Council activities. The objectives of the Manual are to:
a) Serve as a reference document for the City Council;
b) Provide comprehensive orientation information for new City Council Members; and
c) Enable the City Council to effectively compile and maintain operational practices that are agreed upon.

The guidelines and protocols set forth herein are not intended to limit the inherent power and general legal authority of the City Council. Any of the protocols herein may be waived by a majority vote of the Council Members when it is deemed that there is good cause to do so based upon the particular facts and circumstances.

The policies shall be amended by a majority vote of the City Council and may be amended administratively by the City Clerk’s Office in order to remain current with federal, state, and local law.

1.1 General Law City
Arroyo Grande was incorporated as a city on July 10, 1911. Arroyo Grande is a general law city and the City Council is the governing body. The City Council is vested with all the regulatory and corporate powers of a municipal corporation provided for by state law governing general law cities.

Certain state laws and other established regulations exist, which govern various responsibilities of the City Council. This manual is not intended to duplicate, fully articulate all requirements, or repeal any existing statutes or regulations. City Council Members are responsible for becoming familiar with these statutes and regulations.

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1.2 City Organization Chart

1.3 Arroyo Grande Municipal Code (AGMC)
Since the City of Arroyo Grande is a General Law City, as opposed to a Charter City, its City Council must act within the framework of limitations and procedures established by State Law. Local laws are established by Ordinance and are compiled in the AGMC. The Municipal Code sets forth the regulatory, penal and administrative laws of general application to the City.

These laws are enforceable by the City, and violations thereof can constitute a misdemeanor or an infraction. Other directives and policies of the City Council are recorded in Council Ordinances, Resolutions or by minute action of the Council.

1.4 City of Arroyo Grande Administrative Policy Manual
The Administrative Policy Manual consolidates all administrative policies and procedures of a general or inter-departmental nature into one City document. Administrative regulations meet the following criteria: 1) are directed toward an ongoing City process or procedure; 2) are limited to one major subject area; and 3) are applicable to more than one City department. Administrative regulations are issued from the City Manager’s Office. Certain administrative policies that pertain to City Council Members are included as Exhibits to this Manual and/or will be provided to members at the time of assuming office.

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1.5 Diversity, Equity, Inclusion, and Justice
It is the mission of the City to make Arroyo Grande the best place possible for everyone who lives, works and visits Arroyo Grande. The City Council adopted Resolution 5142 adopting a Diversity, Equity, Inclusion, and Justice Policy as a commitment to support diversity, equity, inclusion, and justice in all facets of society and to model and implement the objectives within the community and City organization (Exhibit G).

2. COUNCIL ORGANIZATION & DUTIES

2.1 City Council Districts
On April 12, 2022, the City Council adopted Ordinance 713 establishing a bydistrict election system and created four (4) district boundaries (Exhibit H).

By 2024, each Councilmember will be elected by voters within their district boundary for a four-year term. The Mayor continues to be elected at-large for a two-year term.

The City Council wishes to remain united in its service to the community and will govern on an at-large basis, considering the needs and interests of the entire community. Professional management of the City will continue to be a Council-Manager form of government under the policy leadership of the City Council as a governing body. City resources will be allocated to address priorities and needs on a citywide basis with a budget adopted by the City Council as a governing body.

As customer service is a priority, any Council Member will help any member of the community who contacts them. Current practices regarding invitations of City Council Members to events and activities and appointments to committees and various bodies will remain in effect.

2.2 Newly-Elected Members
Newly-elected Council Members are sworn into office generally at a regular meeting in December following a regular municipal election.

Immediately upon election (even before being sworn into office), newlyelected Council Members are subject to the provisions of the Brown Act.

A reception is traditionally held immediately following the reorganization meeting.

2.3 Appointment of Mayor Pro Tem
The City Council appoints a Council Member as Mayor Pro Tem to serve the duties of Mayor in his/her absence.

The Mayor Pro Tem shall serve a term of one year.

The appointment of the Mayor Pro Tem takes place at the first meeting in December of each year.

It is the City Council’s policy to rotate appointment of the Mayor Pro Tem based upon the seniority of City Council Members that have not yet served in the position of Mayor Pro Tem. City Council Members become eligible to serve

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as Mayor Pro Tem after serving on the City Council for a period of one year.

If two Members of the City Council have the same seniority, the order of rotation will be based upon time served on a City Council appointed Commission and/or Committee prior to being elected to the City Council.

2.4 Meeting Duties of Mayor and Mayor Pro Tem
The Mayor shall preside at the meetings of the Council. If he/she is absent or unable to act, the Mayor Pro Tem shall serve until the Mayor returns or is able to act.

In the absence of the Mayor and Mayor Pro Tem, the City Clerk shall call the Council to order, whereupon a temporary Chairperson shall be elected by the members of the Council present.

2.5 Seating Order
Following the Council reorganization, the City Clerk shall designate the seating order for the Council dais. The Mayor Pro Tem shall sit to the Mayor’s left.

2.6 Signing of City Documents
The Mayor, unless unavailable, shall sign all ordinances, resolutions, contracts/agreements and other documents which have been adopted by the City Council and require an official signature, except when the City Manager has been authorized by Council action to sign such documents. In the event the Mayor is unavailable or has a conflict of interest, the Mayor Pro Tem’s signature may be used.

2.7 Representation at Ceremonial Functions
The Mayor shall represent the Council at ceremonial functions. The Mayor may, at his/her own discretion, ask the Mayor Pro Tem or another Council Member to represent the Council at the function. Voluntary attendance at ceremonial functions by Council Members is encouraged.

2.8 Issuance of Proclamations, Commendations, Special Recognition PROCLAMATIONS AND COMMENDATIONS: All requests for proclamations are subject to the review and approval of the City Manager or his/her designee, or Mayor. Proclamations and commendations are signed by the Mayor, and are prepared in response to the type of recognition requested (which may include recognition of individuals, groups, and events of significance to the Arroyo Grande community). Proclamations and commendations may be presented at a City Council meeting or at an outside event or meeting.

Typically, requests are honored for presentation at a Council meeting only if a local representative from the requesting party can appear to accept the proclamation or certificate.

IN MEMORY OF: A meeting may be adjourned in memory of an individual at the direction of the Mayor or a member of the City Council if the Council Member submits a request to the Mayor or to the City Clerk ahead of the meeting. The announcement will be made at adjournment of the meeting.

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2.9 Annual Events
There are a number of Annual Events that the Mayor and Council Members may attend or participate in, including but not limited to the following:
a. City of Arroyo Grande Volunteer Recognition Dinner
b. South County Chambers of Commerce Annual Installation Dinner c. League of California Cities New Mayors and Council Members Academy d. Tip-A-Cop Dinner/Fundraiser for Special Olympics
e. League of California Cities Annual Conference
f. League of California Cities Channel Counties Dinner
g. Harvest Festival Parade
h. Village Holiday Parade
i. Arroyo Grande Police Department Santa Cop Program
j. Annual Employee Recognition Luncheon

3. COUNCIL ADMINISTRATION

3.1 Salaries and Benefits
AGMC Chapter 2.04 sets forth that Council compensation is established by City Council Resolution. Currently, the Mayor receives a monthly salary of $798.00, and City Council Members receive a monthly salary of $648.00. The City contributes an amount equivalent to that received by management employees towards the Mayor and Council Member’s participation in medical, dental and vision insurance. Any unexpended amount shall not be distributed to the Mayor and Council Members in cash. If the Mayor and Council Members elect to opt out of medical, dental and vision, that individual will not receive the opt out amount.

3.2 Travel and Expense Reimbursements
The Council shall establish in the biennial budget funding for conferences, meetings, training, and representation at ceremonial functions. Council Members shall attend these functions at his/her own discretion for purposes of improving comprehension of and proficiency in municipal affairs and/or legislative operations.

The expenses of spouses who accompany public officials in the conduct of their public duties cannot be reimbursed [75 Cal. Op. Att’y. Gen. 20 (1992)].

Council Members shall be subject to the City’s Administrative Policy and Procedures for travel and expense reimbursement. Council Members shall make an oral report on the meeting or conference during Council Communications as appropriate (EXHIBIT B).

3.3 Appointment of City Manager and City Attorney
The City Manager shall be appointed by the City Council solely on the basis of his/her executive and administrative qualifications (AGMC Section

2.08.020). The powers and duties of the City Manager are set forth in AGMC Section 2.08.070. The City Council shall conduct an annual evaluation for the City Manager in closed session.

The City Attorney shall be appointed by the City Council and shall serve as legal counsel to the City government and all officers, departments, boards,

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commissions, and agencies thereof. The powers and duties of the City Attorney are prescribed by State law. The City Council shall conduct an annual evaluation for the City Attorney in closed session.

In the event a Council Member has issues with, or is concerned about the performance of either the City Manager or City Attorney, or the City Manager or City Attorney has concerns or issues regarding his or her relationship with or treatment by a Council Member, he or she should pursue the following steps in seeking to resolve the issue:
a. The issues or concerns should be communicated in an appropriate way, so that the City Manager, City Attorney, or the Council Member is clearly aware of them and can respond constructively in an effort to resolve the matter.
b. If the matter is not resolved, request that a closed session be scheduled to discuss the personnel matter consistent with the Brown Act. At the closed session, the City Council and affected individual should seek to resolve the issue or concern, and as appropriate, obtain a clear consensus on the expectations for the individual and/or Council Member and communicate those expectations clearly.
c. Depending on the issues or concerns and the circumstances, the City Council may also consider appointing an ad hoc committee to review the matter, meet with the individual, and report back on its recommendations in a follow up closed session. The City Council may also consider retaining a facilitator to meet with the parties to the conflict, to seek solutions to the concerns or issues that have been identified.

3.4 City Council/City Manager Mutual Expectations
The following mutual expectations have been agreed upon by the City Council and City Manager regarding their respective roles and support the successful operation of the City Manager/Council form of government. They serve as a general framework to foster a constructive working relationship and provide new Council Members an overall outline of how we have committed to operate. They may also serve as a basis for discussion to resolve potential problems or when changes in the expectations are desired.

Expectation of City Manager
a. Promote a high level of customer service to be provided by the organization.
b. Clearly communicate to the City Council the operational impacts of policy decisions and direction.
c. Deal with the City Council, staff and community in an up front and honest manner at all times.
d. Be responsive to Council direction and needs and keep Council members informed of key issues, activities and follow-up to requests. Take necessary steps to avoid surprises for Council in public.

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e. Provide information equally to all Council members.
f. Provide complete information regarding an issue or item. Never manipulate information in order to promote one viewpoint. g. Ensure staff reports include alternatives, potential impacts of each alternative and staff’s best recommendation.
h. Be fully committed to successfully implementing City Council’s decisions, whether or not they are consistent with staff’s recommendations.
i. Involve the community in planning activities regarding issues impacting the public and make every effort to develop a consensus on issues in which there are differing viewpoints.
j. Demonstrate and insist from all staff the highest level of ethics and integrity.
k. Be an active and visible member of the community.
l. Be an effective problem solver.
m. Provide strong leadership in the organization, but also promote participation and responsibility on the part of the executive staff in accomplishing the City’s goals.
n. Promote professional development of staff in the organization. o. Be accessible.

Expectations of the City Council
a. Recognize that the City Council gives direction only as a convened body.

Share opinions and views, but refrain from providing direction without the participation of the full Council. Do not individually attempt to influence the decisions or recommendations of staff.
b. Conclude discussions requiring staff follow-up or action with specific direction agreed upon by the City Council.
c. Make an effort to let staff know concerns and questions prior to public meetings so staff can be prepared as best possible. Questions regarding agenda items should be submitted to the City Manager by noon on the Monday prior to a Tuesday Council meeting.
d. Share in staff’s commitment to the highest ethical standards and avoid any appearances of impropriety.
e. Direct questions or requests for information to the City Manager or Department Directors only. Make requests that will require staff to prepare information to the City Manager. Non-emergency
communications to the City Manager or Department Directors should be made during regular business hours to the extent reasonably possible.

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f. Treat staff in a respectful manner at all times. Recognize good work by staff. Communicate any concerns involving staff to the City Manager.

Refrain from criticizing staff in public.
g. Prevent disagreements with each other, the City Manager or staff from becoming personal. Commit to and support teambuilding efforts when necessary and appropriate.
h. Provide feedback on an ongoing basis.
i. In addition to ongoing communications, meet individually with the City Manager at least monthly for Council members and twice a month for the Mayor.
j. Seek and provide honesty, directness and openness.
k. Immediately communicate to the City Manager any items that are perceived not to be handled in accord with these expectations. l. Respect staff’s impartiality involving elections and campaign activities.

3.5 Ethics Policy
City Council Resolution No. 3951, adopted by the Arroyo Grande City Council on September 12, 2006, established an Ethics Policy for City Employees, Elected Officials and Appointed Officials. The City Council has adopted this code of ethics and values to promote and maintain the highest standards of personal professional conduct in the City’s government. Ethics training shall be required for all elected officials within one year of assuming office, and every two years thereafter, as required by State law. (Exhibit C)

3.6 Sexual Harassment Prevention Training and Education State law requires that elected officials who receive any type of compensation, salary, or stipend from a local agency receive at least two hours of sexual harassment prevention training and education within the first six months of taking office, and every two years thereafter (Government Code Sections 53237-53237.5).

3.7 The Brown Act
The Ralph M. Brown Act is a law which provides that all meetings of a legislative body, whether meetings of the City Council or its appointed advisory bodies, shall be open and public and all persons shall be permitted to attend. Notices of regular meetings must be made 72 hours prior to the meeting. Special meetings may be called by the Mayor or a majority of the City Council and must be noticed 24 hours prior to the time of the meeting.

The Open & Public Guide to the Ralph M. Brown Act will be provided to all Council Members upon assuming office.

3.8 Political Reform Act
The Political Reform Act states that public officials shall perform their duties in an impartial manner, free from bias caused by their own financial interests or the financial interests of persons who have supported them.

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The Political Reform Act establishes regulations regarding conflicts of interests and campaign receipts and expenditures. (Government Code, Title 9, Sections 81000- 91015)
Conflict of Interest - General Provisions of the Law
The Political Reform Act requires state and local government agencies to adopt a Conflict of Interest Code, which shall be reviewed biennially in evennumbered years. The Arroyo Grande City Council adopted Resolution No. 5223 amending the City of Arroyo Grande’s Conflict of Interest Code on September 27, 2022 (Exhibit D).

The Political Reform Act regulates conflicts of interest through disclosure and prohibition of participation in decisions, which constitutes conflicts of interest. Specifically, it requires City Council Members and other public officials to annually disclose all financial interests that may be affected by decisions made in their official capacity; this includes interests such as investments, real property, income, and gifts.

Council Members must disqualify themselves from making or participating in making or influencing any governmental decision that will have a foreseeable material financial effect on any economic interest of the Council Member or certain family members. Government Code Section 87105 states that a Council Member who has a conflict of interest must take the following steps after determining that a conflict of interest exists under the Political Reform Act:
a. Publicly identify the financial interest. This must be done in enough detail for the public to understand the financial interest that creates the conflict of interest. Note: Residential street addresses do not have to be disclosed.
b. Recuse yourself from both the discussion and the vote on the matter.

You must recuse yourself from all proceedings related to the matter. c. Leave the room until the matter has been completed. The matter is considered complete when there is no further discussion, vote or any other action.

Exception: According to the FPPC, if the matter is on the consent agenda, you do not have to leave the room.

Exception: Under limited circumstances, if you wish to speak during public comment, you may do so as long as you have complied with the disclosure and recusal requirements, left the dais and the matter you appear on is related solely to your personal interest.

Government Code Section 1090
Government Code Section 1090 is similar to the Political Reform Act, but applies only to City contracts in which a public official has a financial interest. The financial interests covered by GC §1090 are different from those in the Political Reform Act. Having an interest in a contract may preclude the City from entering into the contract at all, even if the individual Council Member with the conflict recuses him or herself. In addition, the penalties for violating GC §1090 are severe. If a Council Member believes that he or she may have any financial interest in a contract that will be

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before the Council, the member should immediately seek advice from the City Attorney and/or the Fair Political Practices Commission.

Gifts
Council Members should carefully consider and monitor “gifts” from any person or organization whether the gift be financial support, loans, event tickets or passes, meals, etc. Many of these gifts may need to be reported and may present a conflict of interest when considering and/or voting on projects or issues related to the person presenting the gift.

Advice
It is critical to note that compliance with the State’s conflict of interest laws is each public official’s personal responsibility. While the City Attorney can render advice on the interpretation of State laws and regulations on conflict matters, such advice is solely an interpretation of the law. The only authority that can provide binding interpretations and possible immunity from civil or criminal liability on such matters is the Fair Political Practices Commission (FPPC). Council Members or the full Council are encouraged to solicit opinions on such matters directly from the FPPC.

It is also important to keep in mind that the City Attorney represents the City and City Council as a whole and not individual Council Members.

FPPC Filing Requirements
Elected officials file a Statement of Economic Interest (Form 700) to disclose certain investments, interests in real property, sources of income, gifts, loans and business positions within 30 days of assuming office; annually by April 1st covering the previous calendar year or from the last filing period, as required; and within 30 days of leaving office. Certain City commission members and designated City employees are also subject to this disclosure requirement.

Form 460/470 – Campaign Disclosure Statements (Form 460 or 470) are filed annually in July; or semi-annually in January and July as required by the FPPC.

4. CONDUCTING CITY COUNCIL BUSINESS
The following guidelines are to assist the City Council in the conduct of City business and are procedural only. Failure to strictly observe such procedures shall not affect the jurisdiction of the Council nor invalidate any action taken at a meeting that is otherwise held in conformance with the law.

Except as otherwise provided for in this Handbook, any special rule adopted by the City Council, or as otherwise provided by state statute, the procedures of the City Council meetings shall be governed by the latest revised edition of “Sturgis Standard Code of Parliamentary Procedure”, as modified by Council practices. The City Attorney is designated as the parliamentarian for City Council meetings. The City Manager shall preside as the parliamentarian in the City Attorney’s absence.

4.1 Meetings
City Council Meetings
The City Council shall meet in regular session on the second and fourth Tuesday of each month.

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Business at regular sessions shall be conducted from 6:00 PM to 11:00 PM only, unless extended by unanimous consent of the City Council Members present.

A special meeting may be called at any time by the presiding officer (Mayor) or by a majority of the City Council.

The Council may adjourn any regular, or special meeting, to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Brown Act.

A regular meeting may be cancelled by a majority vote of the Council.

Historically, it has been the Council’s policy to cancel the first regular meeting in July so the City Council and staff can coordinate vacation time during the summer months. In addition, the City Council generally cancels the second regular meeting in December due to the holidays and related City office closures.

The order of business for the City Council shall be as arranged by the City Manager, except for matters set at a specific time by the Council.

Agency Meetings (Successor Agency)
The City Council also sits as Board Members of the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency and shall meet occasionally to conduct business. The Mayor shall serve as Chairperson and the Mayor Pro Tem shall serve as the Vice Chairperson. There is no additional compensation for serving in these capacities.

4.2 Attendance / Quorum
Council Members acknowledge that attendance at lawful meetings of the City Council is part of their official duty. Council Members shall make a good faith effort to attend all such meetings unless unable. Council Members will notify the City Manager or City Clerk if they will be absent from a meeting.

Three members of the City Council shall constitute a quorum and shall be sufficient to transact business. If less than three appear at a regular meeting, the Mayor, Mayor Pro Tem in the absence of the Mayor, any Council Member in the absence of the Mayor and Mayor Pro Tem, or in the absence of all Council Members, the City Clerk, or his/her designee, shall adjourn the meeting to a stated day and hour or cancel the meeting due to the lack of a quorum.

Council Members may attend meetings remotely, in compliance with all applicable Brown Act or other legal requirements, if in-person attendance is not possible due to extenuating circumstances. If attending a meeting remotely, Council Members are responsible for ensuring that they are using reliable teleconferencing or videoconferencing services.

4.3 Best Practices of Civility and Civil Discourse
In order to ensure civility and civil discourse in all of its meetings, the City

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Council has pledged its commitment to the best practices of civility and civil discourse. The Arroyo Grande City Council adopted Resolution No. 4872 amending the pledge to reaffirm the importance of civility and civil discourse by including a Regional Code of Civility on June 26, 2018 (Exhibit E). a. To respect the right of all people to hold different opinions in all of our meetings;
b. To avoid rhetoric intended to humiliate, malign, or question the motivation of those whose opinions are different from ours in all our meetings;
c. To strive to understand differing perspectives in all our meetings; d. To choose words carefully in all our meetings;
e. To speak truthfully without accusation, and avoid distortion in all our meetings; and
f. To building a civil political community in which each person is respected and spirited public and political debate is aimed at the betterment of the City of Arroyo Grande and its people and not the disparagement of those with whom we disagree.

The City Council shall promote the use of and adherence to the principles of civility and civil discourse in conducting business with appointed and elected officials, staff, and citizens.

4.4 Agendas
a. Agendas for the Council will be prepared by the City Manager. b. The purpose of the agenda is to provide a framework within which Council meetings can be conducted and to effectively implement the approved Council Goals, Long Term Financial Plan and Budget, Critical Needs Action Plan and also work programs, objectives, and business of the City as established by the City Council. Agenda items may also include, but are not limited to, recommendations to the City Council from advisory bodies, public hearings for land use and zoning actions or appeals, awarding bids, contracts, agreements, and adoption of resolutions and ordinances establishing various City regulations or policies. Agenda items will be within the policy context established by the Council, the scope of existing work programs, and within the jurisdiction of the City.

For items that are of a regional, State, or Federal nature, including but not limited to proposed legislation, the item may be placed on the City Council agenda if it meets any of the following criteria:

1. Items that will result in any direct significant financial impact to the City;

2. Items that involve new regulations, requirements or other impacts that will result in a significant impact to staff workload or adversely impact Arroyo Grande businesses or citizens;

3. Items that will create or increase a fee, tax or other charge unique to Arroyo Grande residents.
c. The electronic City Council agenda packet, including all reports, communications, ordinances, resolutions, contracts, documents that are available, or other matters to be considered by the City Council at the regular meeting, will be delivered electronically to members of

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the City Council no later than 72 hours preceding the Tuesday Council meeting to which the agenda packet pertains. Agenda packets for special meetings will be delivered electronically to members of the City Council no later than 24 hours preceding the date and time set for the special meeting.
d. Agendas shall be posted on a bulletin board, publicly accessible, at City Hall, 300 E. Branch Street, Arroyo Grande, and posted on the City website at www.arroyogrande.org.

4.5 Agenda Order
The order of the Regular Meeting Agenda is generally as follows:

Call to Order
Roll Call
Moment of Reflection
Flag Salute
Agenda Review
Special Presentations and City Manager Communications
City Council Reports (2nd Meeting of Month)
Community Comments and Suggestions
Consent Agenda
Public Hearings
Old Business
New Business
Council Communications
Closed Session
Adjournment

4.6 Meeting Procedures
a. Council ordinances and resolutions must be reviewed in written form before binding action is taken on same.
b. A Council order applies mainly as a directive to City officers or employees. It need not be in writing, as it generally applies to one specific act only.
c. In the absence or inability of the Mayor and the Mayor Pro Tem to attend a meeting of the City Council, the Members present shall select one Member to temporarily preside.
d. A motion shall not be debated or “put to vote”, unless the same is seconded. When a motion is seconded, if requested, it shall be stated by the Mayor or the City Clerk before debate.
e. Upon a motion having been made and seconded, it shall be deemed to be in possession of the Council, but it may be withdrawn at any time, before decision or amendment, with the assent of a second. f. A Member called to order should relinquish the floor, unless permitted to explain; and the Council, if appealed to, shall decide on the case, but without debate. If there is no appeal, the decision of the Mayor shall be final.
g. Upon demand of any Council Member, or at the discretion of the Mayor, the vote shall be by roll call. vVotes on all ordinances or resolutions shall be by roll call vote.
h. Tie votes shall be lost motions.
i. Tie votes on the appeal of a Commission/Board/Committee or staff decision sustain the action of the Commission/Board/Committee, or

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staff.
j. Every Council Member, unless disqualified by reason of a conflict of interest or as otherwise provided by law, shall cast his/her vote upon any matter put to vote by the legislative body.
k. Any Council Member who abstains from voting without a valid reason shall be deemed to have voted with the majority on that particular issue. l. A Council Member who publicly announces that he/she is abstaining from voting on a particular matter for specified reasons shall not subsequently be allowed to withdraw that abstention.
m. In order to avoid any attack on the validity of Council hearings, Council Members shall avoid forming final conclusions or making commitments with proponents and opponents during any meetings, conferences, or discussions regarding the merits of the matter or issue before the body, including but not limited to, specific zoning and related land-use proposals, comprehensive planning, and like matters.
n. A motion to reconsider a legislative or quasi-legislative action taken by the Council may be made only at the same meeting at which the action was taken. Quasi-judicial actions shall not be subject to a motion to reconsider.

4.7 Addressing the City Council
Each person desiring to address the Council shall proceed to the speaker’s stand upon invitation by the Mayor. Speakers shall be asked to voluntarily state their name for the record, but speakers will not be required to state their name as a condition of attendance or participation. Unless further time is granted by the Mayor, (unless overruled by a majority vote of the Council), the speaker shall limit his/her remarks to three (3) minutes unless special circumstances exist. All remarks shall be pertinent to the subject at hand.

All remarks must be addressed to the Council as a whole and not to any Member individually. No questions shall be asked of a Council Member or member of City staff without the permission of the Mayor.

In order to avoid repetitious presentations and delay in the business of the Council, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Mayor to request a spokesperson be chosen by the group to represent its position. The Mayor may, in his or her discretion, grant additional time for a speaker that has been recognized or designated by a group to present comments on their behalf.

After a motion has been made and seconded, or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so from the Mayor or a majority vote of the Council.

4.8 Council Member Requests and Questions
a. Under the Council Communications portion of the meeting agenda, Council Members may ask a question for clarification, make an announcement, or report briefly on his or her activities. Council Members may also request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business

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for original consideration on a future agenda requires the concurrence of at least one other Council Member.
b. Proper action will then be taken by staff.

4.9 Disturbance of City Council Meetings
The following procedure and format will be used by the City Council to address disruptive persons at a Council Meeting:
a. The Presiding Officer shall make the following announcement:
“As the Presiding Officer, I am advising you that your comments have violated the City Council’s rules of procedure for addressing the City Council and you are causing a serious disruption to this meeting. I must ask you to immediately cease the disturbance before further action is necessary. At this time, I am going to recess the meeting for 10 minutes. We will then reconvene our meeting.”
b. Recess and call for police to be present when meeting reconvenes. c. If the disturbance continues after reconvening the meeting, the Presiding Officer shall make the following announcement:
“As Presiding Officer, since you are continuing this disturbance, I must advise you that the Penal Code provides that every person who, without authority of law, willfully disturbs or breaks up any meeting, not unlawful in its character, is guilty of a misdemeanor. If you do not immediately cease this disturbance, I will request the police to arrest you under Penal Code Section 403.”
d. If the disturbance continues, request the police to come forward to make the arrest. (Government Code Section 54957.95)

4.10 Council Action Items
Staff Reports
Each City Council agenda business item shall have a coordinating staff report prepared by the originating department. Staff reports are written specifically for the purpose of communicating information necessary for policy and decision-making and generally includes an abbreviated summary of action, impact on financial and personnel resources, recommended action, background, analysis of issues, alternatives, advantages, disadvantages, environmental review (if applicable), and public notification methods.

Ordinances
Ordinances are the laws of a municipality. An ordinance generally prescribes some permanent rule of conduct or government that remains in force until the ordinance is repealed. Ordinances are required to be read in their entirety at the time of introduction or at the time of passage, unless a regular motion waiving further reading is adopted by a majority of all Council Members present (this occurs during the meeting under Agenda Review).

Ordinances may only be passed at a regular meeting or at an adjourned regular meeting. Except for urgency ordinances, ordinances may not be passed at a special meeting. Ordinances generally take effect 30 days following the date of adoption. The following Ordinances take effect immediately: Ordinances relating to an election; and urgency ordinances for the immediate preservation of the public peace, health, or safety, containing a declaration of the facts constituting the urgency, and passed by a fourfifths vote of the City Council.

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Resolutions
A Resolution expresses City Council policy or directs certain types of administrative action and may be changed by a subsequent Resolution.

Resolutions are generally effective on the date of adoption.

Agreements/Contracts
Municipal government enters into contracts for many different types of goods and services. These contracts are usually written agreements that are legally binding upon the parties. Typically, agreements are entered into with the approval of the City Council or, if legally authorized, the City Manager.

Minute Motion
A minute motion or motion is appropriate when: 1) the action is not of a penal nature or intended to be a local law; 2) an ordinance or resolution is not specifically required; or 3) a formal document reflecting the City Council’s action is not necessary. The only record of such action is in the form of minutes taken of the meeting at which the action is taken.

Submitted Materials at Meetings are Public Record
Any written correspondence or other materials, when distributed to all, or a majority of all, of the members of the City Council by any person in connection with a matter subject to discussion or consideration at an open public meeting, are disclosable public records under the California Public Records Act and shall be made available upon request without delay.

Writings that are public records and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by City staff or a member of the City Council, or after the meeting if prepared by some other person. All writings referenced herein shall be provided to and documented with a received/filed date by the City Clerk.

Minutes
The minutes serve as a permanent record of the City Council’s actions. The City Clerk, or his/her Deputy, shall attend and prepare action minutes of all public meetings of the City Council [Gov’t Code Sections 36814 and 40801 and Resolution No. 4341, adopted February 22, 2011].

Minutes ready for Council approval shall be placed on the regular City Council meeting agenda and included in the Council packet. Minutes of Council meetings are available for review in the City Clerk's Office and online at www.arroyogrande.org.

4.11 Process for City Council Appeal of Planning Commission Decisions Pursuant to Municipal Code Section 1.12.050, the City Council may appeal decisions of the Planning Commission. The following procedure has been established for such appeals:
a. City Council will receive the Planning Commission Agenda the Friday prior to the Planning Commission meeting.
b. The Wednesday following the Planning Commission meeting, staff will distribute to the City Council an annotated copy of the Planning Commission Agenda with the action of the Commission highlighted if any final actions were taken.
c. City Council Members may determine if an appeal is desired after reviewing the annotated Agenda.

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d. Any Council Member that desires to appeal a decision shall contact the City Manager or City Clerk by 2:00 p.m. on Thursday following the Planning Commission meeting to direct that the request be placed on the next City Council Agenda under “Council Communications.” e. In order to proceed with an appeal, the City Council shall adopt a motion to appeal the action of the Planning Commission.
f. If approved by the City Council, the City Clerk will set a date for the hearing within 60 days of the City Council’s decision to appeal the action and notify the affected applicant and Planning Commission.

4.12 Televised and Webstreamed Meeting Coverage
All regular City Council meetings are held in a hybrid in-person and virtual format in the City Council Chambers and online. Meetings are broadcast live and rebroadcast on the City’s government access channel, webstreamed live on the City contractor’s website, and archived online for on-demand viewing.

The purpose of televising and webstreaming meetings of the Arroyo Grande City Council is to enhance the awareness and education of the general public regarding the actions and deliberations of the City Council.

a. Council coverage is not to be edited or subjected to editorial comment. b. All regular City Council meetings shall be televised and webstreamed, except for meetings or portions of meetings which are closed to the public, or when the Council directs otherwise.
c. Cameras used shall be owned by the City and operated only by City employees or persons under contract with the City.
d. Cameras shall be operated so that they are focused only on the officially recognized speaker, and on any visually displayed information they may be showing.
e. The City Clerk’s minutes shall remain the official record of Council proceedings.
f. To assure timely information for the public, a link to the Council meeting video will be placed on the City’s website as soon as possible.

4.13 Flag Display Policy
City Council adopted a Resolution adopting a Flag Display Policy to provide guidance and standards for the outdoor display of flags at City facilities, including commemorative flags other than the United States flag, the State of California flag, and City flags (Exhibit F). The desire of the Council is to reflect the role of the Arroyo Grande City Hall as an inclusive gathering location and local symbol of government and democracy. Flying of flags on City facilities is a nonpublic forum for the display of the United States flag, the State of California flag, City flags, and any commemorative flag authorized by the City Council.

The City Council shall only consider a request to display a commemorative flag if the request is made by a member of the City Council and another City Council member agrees to place the discussion to authorize such display on the agenda for a regular or special City Council meeting. Four (4) Council Members must agree to display the Commemorative Flag.

5. COMMISSIONS/COMMITTEES/BOARDS
The City Council shall appoint committees as deemed necessary for the proper conduct of City business.

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No committee or subcommittee shall include in its membership more than two (2) Council Members.

The City Manager, or his/her designee, shall be an ex-officio member of all committees.

5.1 City Commissions, Committees and Boards
City commissions (which hereinafter include standing Council-appointed boards, commissions, and committees) serve as advisory bodies to facilitate public input and citizen participation in the determination of public policies. This is accomplished by formulating recommended courses of action and policy to the City Council with whom final determination rests. The Planning Commission (AGMC Chapter 2.18, “Planning Commission”) has authority to make final determination in applicable circumstances (AGMC Title 16, “Development Code”).

5.2 Appointment
Pursuant to Council Resolution, the City Council appoints representatives to the following City boards, commissions and committees:
 Planning Commission
 Downtown Parking Advisory Board
 Architectural Review Committee
 Tourism Business Improvement District (TBID) Board
With exception to the TBID Board, where members are appointed by the full Council, the Mayor and each Council Member shall appoint one representative to each respective Commission/Board/Committee. All appointments are subject to approval by a majority of the Council.

Members of each respective Commission/Board/Committee shall serve for a term ending the January 31st following the expiration of the term of the respective appointing Mayor or Council Member, as applicable. The exception to this process is the TBID Board, which consists of a minimum of three (3) and a maximum of nine (9) members appointed by the City Council. Vacancies on the TBID Board are administered by the South County Chambers of Commerce (Chamber), in coordination with City staff, and applicants are recommended to the Council for appointment by the Chamber. Members of each respective Commission/Committee/Board may be removed prior to expiration of their term by a majority vote of the Council.

Applicants, with the exception of the Downtown Parking Advisory Board, and TBID Board must be registered voters of Arroyo Grande. Applicants for the Downtown Parking Advisory Board shall have a business within the Arroyo Grande City Parking and Business Improvement Area. Two-thirds of appointees to the TBID Board shall be owners of lodging businesses within the Arroyo Grande Tourism Business Improvement District or others with knowledge of tourism and/or the lodging industry.

Those seeking appointment to a Commission/Board/Committee must submit an application to the City Clerk’s Office. Those Commission/Board/Committee members whose terms have expired must submit a new application (terms are not automatically renewed), and the City Clerk will notify said Commission/Board/Committee members with

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a letter and new application form.

Applications shall remain valid and on file for one year.

Following Council appointment, the new Commission/Board/Committee member will be notified by the City Clerk’s Office via letter of the appointment and c onflict of interest filing obligations. Copies of the letter and completed application form(s) will be forwarded to the appropriate staff liaison, who will contact the successful member(s) regarding meeting dates, times and responsibilities. All appointees to a City Commission/Board/Committee are also subject to the City’s Ethics Policy and training requirements.

The City Council also appoints an Arroyo Grande representative to the San Luis Obispo Council of Government’s (SLOCOG) Citizens Transportation Advisory Committee (CTAC). The CTAC provides citizen review and recommendations on agenda items to SLOCOG staff and the SLOCOG Board of Directors. Those seeking appointment to the CTAC must submit an application to the City Clerk’s Office. The City Clerk will then forward the application to the City’s appointee to the SLOCOG Board of Directors for review and recommendation for appointment by the City Council.

5.3 Removal
A person appointed by the City Council to a Commission/Board/Committee shall continue to serve as a member thereof except when:
a. The person's term of office expires and a different person has been appointed.
b. The person voluntarily resigns from the
Commission/Board/Committee.
c. The person no longer meets the eligibility requirements. d. The person fails to attend three (3) consecutive meetings of the Commission and does not have prior approval for said absences by way of a majority action of the City Council.
e. A majority of the City Council determines the member shall be removed.

Any member of the City Council may initiate a person's removal from a Commission by requesting that consideration of the person's removal be placed on the Council's agenda at a regular or special meeting for discussion and potential action. The City Clerk shall notify the person affected of the time and place of the meeting. When the item is on the City Council agenda, the City Council may, by majority vote, remove the person from a Commission/Board/Committee.

5.4 City of Arroyo Grande Commissioners Handbook
The Commissioners Handbook assists members of all City commissions, committees, and boards in carrying out responsibilities in accordance with the policies and guidelines established by Council. The Handbook outlines the general purpose and duties of each commission.

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5.5 Appointment of Council Members to Various Local and Regional Boards, Commissions and Committees
There are a number of local and regional boards, commissions and committees that either require a member of the City Council as the City representative or it has been established practice for a Council Member to serve as the representative. They include, but may not be limited to, the following:
 Air Pollution Control District Board of Directors (APCD)  Audit Committee
 Brisco/Halcyon Interchange Subcommittee
 California Joint Powers Insurance Authority (CJPIA)
 Central Coast Blue Regional Recycled Water Authority Board  Central Coast Community Energy (CCCE) Policy Board
 City Selection Committee (Mayors)
 Community Action Partnership San Luis Obispo (CAPSLO) (3 year rotation among South County Cities)
 Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)  County Water Resources Advisory Committee
 Five Cities Fire Authority Board of Directors
 Homeless Services Oversight Council (HSOC) Board
 Integrated Waste Management Authority Board (IWMA)
 REACH SLO Advisory Commission
 South County Chambers of Commerce Arroyo Grande Business Meeting  South County Chambers of Commerce Governmental Affairs Committee  South San Luis Obispo County Sanitation District (SSLOCSD) Board  Visit SLO CAL Advisory Board
 Zone 3 Water Advisory Board
The City Council makes these appointments at the first regular meeting in December following a municipal election.

Most appointments include selection of a primary representative and an alternate.

5.6 Criteria and Process for Council Representatives Seeking Council Direction or Input on Items Being Considered by Regional or Local Boards and Committees
After each election year, the City Council appoints members of the City Council to serve on regional and local boards and committees that request Council representation. Appointees represent the City on these various boards and committees and are granted authority to make decisions in the best interest of the City of Arroyo Grande, as well as the general public and interests served by the specific agency. However, it is appropriate to seek City Council input and/or direction on items meeting criteria that has been established by the City Council. The following guidelines outline the criteria and process:
a. When time permits prior to an item scheduled to be voted on by a board or committee that a member of the City Council has been appointed to by the City Council, City Council Members are advised to place items on the City Council agenda for direction and/or input if they meet any of the following criteria:

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i. Items that will result in a one-time or annual direct financial impact to the City of over $10,000.
ii. Items that involve new regulations, requirements or other impacts that will result in a significant impact to staff workload or adversely impact Arroyo Grande businesses or citizens.
iii. Items that will create or increase a fee, tax or other charge to Arroyo Grande residents.
iv. Items of a controversial nature that have been frequently reported in the media and have resulted in vocal opposition from the public and/or diverse vocal opinions from interest groups and the public. v. Items involving issues that the City Council has received a significant number of comments or correspondence from members of the community.
b. If time permits, City Council Members are advised to brief the remainder of the City Council on any item that may meet any of these criteria under “City Council Reports” and request whether the City Council would like the item to be placed on the next agenda for formal direction. c. If an upcoming item meets any of these criteria, and there is not sufficient time to brief the City Council under the next scheduled “City Council Reports,” Council Members are advised to notify the City Manager or City Clerk/Director of \ Legislative & Information Services to place the item on the next City Council agenda. If there is not time available, referral of items from other boards and committees may bypass the normal requirement for Council Members to first place under “Council Communications” the request that the item be placed on a future agenda.

The City Manager will determine where on the agenda the item will be placed depending upon the nature of the item.
d. If an item is scheduled to be decided by the board and committee prior to the next City Council meeting, Council Members are advised to request the item be continued until feedback from the entire City Council can be placed on an agenda. If postponement of the item is not possible or is refused by the board or committee, Council Members are advised to vote on the item independently and report to the full City Council during the next “City Council Reports.”

5.7 Appointment of Primary Voting Delegate and Alternate to National League of Cities and/or League of California Cities Annual Conferences The City Council shall appoint a voting delegate and an alternate to serve as the voting delegate for all League of California Cities annual business meetings.

However, if the Mayor or a Council Member serves on the League of California Cities (LOCC) Executive Board of Directors, the LOCC Channel Counties Division Board of Directors, or in any other League capacity, priority shall be given to that individual to be designated as the Voting Delegate. In the event that this individual does not attend, the Council shall appoint a voting delegate and alternate.

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6. COMMUNICATIONS

6.1 General Communication
A fundamental role of a Councilmember is communication – communication with the public to assess community opinions and needs – communication with members of the legislature and other public agencies to represent the community’s interests – and, communication with the media to inform the public about the functions of government.

Because the City Council functions as a body, i.e. acting on a majority vote, it is important that members represent the City’s official position, or if expressing personal views, the public is so advised. To ensure that accurate City communications reach the public in a timely manner, the following shall apply.

6.2 Processing and Delivering of City Council Mail
Members of the City Council receive a large volume of mail and other materials from the public and staff. The City Manager’s Office maintains a mailbox at City Hall for each member. The City Manager, or his/her designee, is authorized to receive and open all mail addressed to the City Council as a whole, the Mayor and/or individual City Council Member, and said mail shall be opened and date stamped the day it was received. Letters addressed to the Mayor and/or individual City Council members will be copied to the full Council. Letters received which include issues directly related to a particular department shall be copied to the City Manager and the Department Director. Mail relating to a legal issue may also be forwarded to the City Attorney. Council Members may pick up their mail any time at City Hall. Notwithstanding mail that is time sensitive needing immediate attention, all other mail that is not picked up at City Hall will be delivered to the Council at every Council meeting.

All correspondence, including email, addressed to the City Council or to individual Council members relating to the conduct of the City’s business is a public record as defined in Government Code Section 6252 and will be retained by the City in accordance with its Records Retention Policy.

6.3 Written Correspondence
Members of the City Council will often be called upon to write letters to citizens, businesses or other public agencies. Typically, the Mayor will be charged with transmitting the City’s position on policy matters to outside agencies on behalf of the City Council. Individual members of the Council will often prepare letters for constituents in response to inquiries or to provide requested information.

City letterhead is available for this purpose, and staff can assist in the preparation of such correspondence.

On occasion, members may wish to transmit correspondence on an issue upon which the Council has yet to take a position or about an issue for which the Council has no position. In these circumstances, members should clearly indicate either in correspondence or verbally that they are not speaking for the City Council as a whole, but for themselves as one member of Council. City letterhead and office support may be utilized in these circumstances.

After the City Council has taken a position on an issue, official correspondence should reflect this position. While members who may disagree with a position

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are free to prepare correspondence on such issues as private citizens, City letterhead, official Council title, and staff support should not be utilized. In addition, City letterhead and staff support cannot be utilized for any personal or political purposes.

Council members are often asked to prepare letters of recommendation for students and others seeking employment or appointment. It is appropriate for individual Council members to utilize City letterhead and their Council titles for such letters.

All Council member correspondence using City letterhead shall be copied to the full Council, the City Manager, the City Attorney, and the City Clerk. In addition, all Council correspondence to public agencies in which the Mayor or Council Member identifies themselves as such, shall be copied to the full Council.

6.4 Use of City Seal and City Logo
The seal and logo are considered symbols of the authority and jurisdiction of the City and, as such, are valuable assets of the City and its citizens. The City seal and logo shall be used for official purposes only and according to policies and guidelines developed by the City Manager, or as authorized by the City Council.

6.5 Speaking Engagements
Council members may accept public speaking invitations.

Presentations shall clearly articulate the Council’s adopted policy position.

A Councilmember may indicate that their individual position differs from that which was adopted.

6.6 Media Relations
Typically, the Mayor is the designated representative of the Council to speak on official City positions.

Individual Council members may comment to the media but should be clear about whether their comments represent the official City position or a personal viewpoint.

Generally, press releases shall be prepared and routed to the City Manager for approval before release to the media.

Police and Fire responses to, and/or press releases regarding, emergencies may be reported directly to the media by the designated department spokesperson.

6.7 City Council Protocol regarding Communications with Project Applicants
The following are informal protocol guidelines and procedures regarding meetings between developers and City Council members to discuss upcoming projects.

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a. When meeting with a project applicant, a council member should state that they represent one vote on the City Council and any statements represent the opinion of the individual council member only. Formal direction or action requires consideration and approval by a majority of the City Council at a lawfully scheduled and notified meeting. b. A council member should encourage the applicant to meet with all other members of the City Council and to seek their input.
c. When a council member meets with an applicant regarding a potential project, the council member should attempt to notify the City Manager when possible. When appropriate, the City Manager will contact the applicant and request they meet with other members of the City Council. d. If any materials are provided by an applicant, the council member should provide them to the City Manager, who will forward copies to each of the other members of the City Council.
e. A council member may request staff to attend a meeting if desired. If staff attends, it should be communicated to the applicant that staff is present to answer any process or technical questions. It is not appropriate for staff to participate in discussion regarding the merits of the project at such a meeting.
f. While the meeting is an appropriate opportunity to express concerns, ask questions and identify issues, the council member should refrain from stating how he/she intends to vote on a project and should avoid making representation or commitments regarding future actions. A vote should be based upon information presented as part of the formal application process.
g. Council members are encouraged to disclose ex parte contacts with a project applicant before consideration of the project.

6.8 Access to Communications/Technology Systems
The City will provide each Council Member with equal and appropriate communications and technological devices to facilitate their public service and within the confines of the Information Technology standards for hardware and software. Use of such devices shall be subject to the City’s Administrative Policies, a copy of which is provided to Council Members upon assuming office.

6.9 Electronic Communications Prohibited during Meetings The following policy shall define electronic communications and establish guidelines and procedures regarding electronic communications during public meetings that have implications under the Ralph M. Brown Act (“Brown Act”) and/or the Public Records Act.
a. Electronic Communications shall mean electronic text or visual communications and attachments distributed via e-mails, websites, instant messaging, text messages, Twitter or comparable services. b. Electronic devices (i.e., iPads or laptops) issued by the City to Council Members for use of storing agenda materials and accessing agenda materials during City Council meetings shall be the property of the City and returned to the City when a Council Member is no longer serving in his or her elected capacity. Agenda packets will be distributed through the City’s Paperless Agenda Program so that Council Members receive their agenda packets electronically. Council Members may access agendas and agenda packets using City issued iPads or other electronic devices (including, but not limited to personal computers and smart

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phones).
c. City Council Members shall not use electronic devices or electronic communications at any time during a meeting of the City Council at which he or she is in attendance to access the internet or to receive or send emails, text messages or other communications. The presiding officer of the meeting may use electronic devices to receive messages from City staff regarding procedural issues arising during the course of the meeting. d. The limitations on use of electronic devices and electronic communications during meetings contained herein shall not apply to the receipt of telephone calls or text messages from family members in the event of an urgent family matter. A Council Member wishing to respond to such a message during a meeting shall do so during a recess or shall excuse him or herself from the meeting to place the return call or text in a manner that does not disrupt the meeting.

6.10 Electronic Communications Using City-Issued and Personal Devices As a public official, your communications regarding City business are potentially subject to disclosure via a Public Records Act (PRA) request, regardless of the medium used to send, receive, or store the records. In order to minimize potential risk, embarrassment, or awkward situations for yourself and for the City, please take the following into consideration when using various electronic communication methods:
a. All City business should be conducted using City communications equipment and accounts to the greatest extent feasible. Conducting work communications in this way assures that the City has a record of your communications, which can then be searched and produced in a noninvasive manner should a public records request be received. However, should you need, under limited circumstances, to use personal devices and/or personal accounts, such as text messaging, email, or social media, to communicate with others regarding City business, please be prepared to timely search for and provide copies of work-related communications if the City receives a related PRA request.
b. Exercise tact and caution when communicating in writing regarding City business, regardless of the medium or recipient. While the PRA's definition of work-related "records" is essentially limited to communications relating to actual conduct of the City's business by an individual in their official capacity, there is no guarantee that any particular personal or seemingly incidental work-related communication will ultimately be deemed exempt from production or disclosure.

While the law attempts to strike a balance between the public's interest in disclosure and the official's personal right to privacy, permitted exemptions from production and disclosure are rather narrow, and the City Attorney must act impartially when determining whether a record is exempt. Factors such as potential embarrassment cannot be accounted for in determining what to produce, and the City is obligated by law to err on the side of disclosure.

Additionally, bear in mind that in the event of litigation, a subpoena for records is a more powerful tool that can potentially compel the City to produce a broader array of records, including those that would not have been produced under a PRA request.

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c. Consider the appropriate platform for all work-related communications.

As always, a good rule of thumb before hitting "send" is to consider how you would feel if the communication were to be reprinted in the newspaper. If a communication is sensitive enough that you would not want it to be reprinted, you are encouraged to consider using the telephone and personal visits to communicate instead, when appropriate.

A copy of the City’s Administrative Policy regarding the use of electronic communication and City-issued devices will be provided to Council Members upon assuming office.

6.11 Communications with Staff
Pursuant to AGMC Section 2.08.080, “Administrative relationships,” the City Council and its members, except for the purpose of inquiry, shall deal with administrative services solely through the City Manager, and neither the City Council nor any member thereof shall give orders to any officer or employee of the City under the supervision of the City Manager.

In regard to questions relating to agenda items, Council Members are encouraged to contact the City Manager or appropriate Department Director to ask questions for clarification prior to the meeting at which the subject will be discussed.

6.12 Complaints Regarding Performance of Staff
Any concerns by a member of Council over the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved. Council Members shall not reprimand employees directly, nor shall they communicate their concerns to anyone other than the City Manager.

6.13 Citizen Inquiries
Often a constituent will call a Council Member with a question or a complaint about a particular problem or issue. Sometimes the complaint is related to not understanding why a particular action is taken and sometimes it relates to how a service has been provided or not provided.

When particular service issues or questions come up, the staff is also concerned about getting a quick and accurate response to a citizen. The most effective way for staff to ensure this response is for the Council Member to contact the City Manager's office to relay the question or complaint. Staff will take the information, coordinate with the appropriate Department, follow up with the citizen directly or provide information back to the Council Member, whichever is preferred.

6.14 Handling of Litigation/Confidential Information
Council Members shall keep all written materials and verbal information provided to them on matters that are confidential in complete confidence to ensure that the City’s position is not compromised. No disclosure or mention of information in these materials shall be made to anyone other than Council Members, the City Attorney, or City Manager.

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Council Members may not disclose information obtained in closed session unless authorized by a majority vote of the Council, or as otherwise required by law.

6.15 Legislative Communications at the Request of City Affiliated Organizations
From time to time, the City is asked by the League of California Cities or other City-affiliated organizations to take a support and/or oppose position on a particular piece of legislation and/or proposal. When such a request is received, the matter shall be placed on the agenda and acted upon at the next regularly scheduled City Council meeting. When a request is received necessitating a more timely response in that action is required prior to the next regularly scheduled City Council meeting, the Mayor, or his/her designee, on behalf of the City, may sign and submit the requested communication so long as the position is consistent with the position taken by the League and/or other City-affiliated organizations and previous positions, if any, taken by the City. A copy of the communication shall be provided to the City Council and reported on as an informational item under City Manager Communications or Council Communications at the next regularly scheduled City Council meeting.

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APPENDIX
Reference Table of Amendments

DATE DESCRIPTION ACTION
10/25/2022 City Council adopted City Council Handbook Update Resolution No. __ 09/27/2022 Biennial update of City Conflict of Interest Code (Exhibit D)
Resolution No.
5223
05/25/2021 Adoption of a Flag Display Policy (Exhibit F) Resolution No. 5083 01/11/2022 Adoption of a Diversity, Equity, Inclusion, and Justice Policy (Exhibit G)
Resolution No. 5142
4/12/2022 Adoption of Ordinance Establishing By‐District Elections (Exhibit H)
Ordinance No. 713

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EXHIBIT A: Expanded Description of City Departments
The following is a short description of the services of each of the City’s departments.

City Manager
The City Manager serves at the will of the City Council and is responsible for providing them with policy recommendations, staff support and implementing their directions and decisions. The City Manager is responsible for overseeing day to day operations of the City and appoints professionals to direct departments responsible for a wide variety of services provided to the community. The City Manager is responsible for overall direction and coordination of the City organization to provide services and projects in an efficient manner. The City Manager coordinates with community organizations and individuals to ensure the City is responsive to the community’s needs and concerns. The City’s Human Resources Officer reports directly to the City Manager.

The City Manager is committed to providing leadership to the organization that promotes professionalism, responsiveness to the community, and decision making focused on addressing both current and future needs. The City Manager is dedicated to addressing financial challenges in a prudent and responsible manner, while maintaining critical services the community depends upon and protecting the community’s heritage, natural resources and quality of life.

City Attorney
The City Council appoints a city attorney to whom it turns to for legal advice. He/she attends Council meetings to advise on points of the law and to ensure that all proper procedures are maintained. The City Attorney also provides legal advice and represents the City Council, City Manager, City departments and other City boards and commissions on legal matters. The City Attorney is responsible for drafting ordinances, reviewing contracts and prosecuting municipal code violations.

Administrative Services
The Administrative Services Department collects and disburses all City monies. It maintains accounting records of all monetary transactions, involving cash receipts, accounts payable, payroll, utility billing, and business licensing, and oversees the information technology function of the City. The Department manages the prudent investment of currently idle City funds. It also prepares the proposed biennial City budget, in conference with various City department directors and key personnel and under the general direction of the City Manager.

Following City Council adoption, the final budget is then prepared.

Legislative and Information Services (City Clerk)
The Legislative and Information Services Department is responsible for managing the legislative history of the City; responding to requests for information and researching legislative data for the public, staff, media, and the City Council; recording actions taken at City Council meetings; preparing and distributing City Council meeting agenda packets; coordinating official filings with the California Fair Political Practices Commission; updating the City’s Conflict of Interest and Municipal Codes; maintaining official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance documents and minutes; and conducting elections for the City. The Legislative and Information Services Department also is responsible for the City’s website, social media, and local government access channel.

Recreation Services
The Recreation Services Department is responsible for providing recreation and leisure opportunities for residents and visitors of all ages. These programs are offered with the hope that they not only meet the community's interests, but also inspire residents to try something

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new. The Department offers adult and youth programs and classes, sport leagues, childcare programs, and special events which are highlighted in a seasonal Activity Guide. The Recreation Services Department manages scheduling and reservations for all recreational facilities, including parks and barbeque areas, community centers, and athletic fields.

Community Development
The primary goal of the Community Development Department is to assist the community, City Council, and Planning Commission in preparing for the City’s future growth and development, as well as review current development plans for consistency with local ordinances. The Department deals with transportation, housing, community facilities, public safety, open space, design, and the use of land. Additionally, the Department oversees economic development efforts to create an atmosphere conducive to the retention, expansion, and creation of quality businesses, consistent with the community’s vision of Arroyo Grande. This effort will result in maintaining and increasing the number of jobs and enhancing the fiscal position of the City through increased business tax, sales, tax, and property tax revenues. The engineering division ensures all construction in the public rightof-way related to land development entitlements comply with adopted codes and engineering standards. Engineering is also responsible for all subdivision processing, approval of final subdivision maps, accepting related offers of dedications and entering into agreements to complete subdivision agreements. The building division
reviews project plans, issues permits, and provides inspection services for compliance of California's building, fire, mechanical, electrical, plumbing, energy, and disabled access codes, as well as city ordinances, for all new and existing buildings in the city. The Department provides staff assistance for the Planning Commission, Architectural Review Committee, Downtown Parking Advisory Board, and Community Service Grant Committee.

Public Works
The Public Works Department is responsible for maintaining all City infrastructure (streets, parks, sports complex, city-owned buildings, water and sewer facilities) as well as maintaining the City’s vehicle fleet and equipment. The capital improvement projects manager administers the design, construction and inspection of all publicly funded capital projects. The Public Works Department also administers the City of Arroyo Grande Community Tree Program including the administration of tree removal requests and permits.

Police
The mission of the Police Department is to maintain the public peace, safeguard lives and property, and to provide for a quality of life whereby those persons within the City have a sense of security and freedom in their daily activities. To accomplish this, the Department provides a wide variety of public safety-related services. These services are provided through the program areas: Uniformed patrol, traffic management, investigations, crime prevention, delinquency prevention, records management, communications, and disaster management.

Five Cities Fire Authority
Pursuant to the Joint Exercise of Powers Agreement creating the Five Cities Fire Authority (FCFA), the FCFA serves the City of Arroyo Grande to provide its citizens with fire protection and other emergency services. The Fire Prevention Division assists in the elimination of fire hazards through inspection of commercial, residential, and industrial areas. The Fire Division is also responsible for the fire protection requirements on new subdivisions and occupancies.

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EXHIBIT B: Travel Policy

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EXHIBIT C: Ethical Standards Policy

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EXHIBIT D: Conflict of Interest Code

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EXHIBIT E – BEST PRACTICES OF CIVILITY AND CIVIL DISCOURSE

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EXHIBIT F – FLAG DISPLAY POLICY

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EXHIBIT G – DIVERSITY, EQUITY, INCLUSION, AND JUSTICE POLICY

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EXHIBIT H – CITY COUNCIL DISTRICTS

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City of Arroyo Grande
City Council Handbook
Adopted by the City Council:

April 10, 2018October 25, 2022, Resolution No. 4848___
Updated: Nov 2018
ATTACHMENT 2

THIS PAGE LEFT INTENTIONALLY BLANK

TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................. 65

1.1 General Law City ..................................................................................... 65

1.2 City Organization Chart ............................................................................ 76

1.3 Arroyo Grande Municipal Code (AGMC) ....................................................... 86

1.4 City of Arroyo Grande Administrative Policy Manual ...................................... 86

1.5 Diversity, Equity, Inclusion, and Justice …………………………………………………………… 9

2. COUNCIL ORGANIZATION & DUTIES .............................................................. 97

2.1 Newly-Elected MembersCity Council Districts ............................................... 97

2.2 Appointment of Mayor Pro Tem ................................................................. 97

2.3 Meeting Duties of Mayor and Mayor Pro Tem ............................................. 107

2.4 Seating Order ....................................................................................... 107

2.5 Signing of City Documents ...................................................................... 107

2.6 Representation at Ceremonial Functions ................................................... 108

2.7 Issuance of Proclamations, Commendations, Special Recognition .................. 108

2.8 Annual Events .................................................................................. 1182.2

2.1 ..................................................................... Newly-Elected Members

92.3 ......................................................... Appointment of Mayor Pro Tem 9 2.4 Meeting Duties of Mayor and Mayor Pro Tem ............................................... 10

2.5 Seating Order ......................................................................................... 10

2.6 Signing of City Documents ........................................................................ 10

2.7 Representation at Ceremonial Functions ..................................................... 10

2.8 Issuance of Proclamations, Commendations, Special Recognition .................... 10

2.9 Annual Events ......................................................................................... 11

3. COUNCIL ADMINISTRATION ........................................................................ 118

3.1 Salaries and Benefits ............................................................................. 118

3.2 Travel and Expense Reimbursements ....................................................... 119

3.3 Appointment of City Manager and City Attorney ......................................... 119

3.4 City Council/City Manager Mutual Expectations .......................................... 129

3.5 Ethics Policy ....................................................................................... 1411

3.6 Sexual Harassment Prevention Training and Education .............................. 1411

3.7 The Brown Act .................................................................................... 1411

3.8 Political Reform Act .............................................................................. 1511

4. CONDUCTING CITY COUNCIL BUSINESS..................................................... 1613

4.1 Meetings ............................................................................................ 1713

4.2 Attendance / Quorum ........................................................................... 1714

4.3 Best Practices of Civility and Civil Discourse ............................................ 1814

4.4 Agendas ............................................................................................. 1815

4.5 Agenda Order ..................................................................................... 1915

4.6 Meeting Procedures ............................................................................. 1916

4.7 Addressing the City Council ................................................................... 2017

4.8 Council Member Requests and Questions ................................................ 2117

4.9 Disturbance of City Council Meetings ...................................................... 2117

4.10 Council Action Items ............................................................................ 2118

4.11 Process for City Council Appeal of Planning Commission Decisions .............. 2219

4.12 Televised and Webstreamed Meeting Coverage ........................................ 2319

4.13 Display of Flags ………………………………………………………………………….. 18

5. COMMISSIONS/COMMITTEES/BOARDS ...................................................... 2420

5.1 City Commissions, Committees and Boards ............................................. 2420

5.2 Appointment ....................................................................................... 2420

5.3 Removal ............................................................................................ 2521

5.4 City of Arroyo Grande Commissioners Handbook ...................................... 2622

5.5 Appointment of Council Members to Various Local and Regional Boards, Commissions and Committees ............................................................... 2622

5.6 Criteria and Process for Council Representatives Seeking Council Direction or Input on Items Being Considered by Regional or Local Boards and Committees 2622

5.7 Appointment of Primary Voting Delegate and Alternate to National League of Cities and/or League of California Cities Annual Conferences ............................... 2723

6. COMMUNICATIONS .................................................................................... 2824

6.1 General Communication ....................................................................... 2824

6.2 Processing and Delivering of City Council Mail .......................................... 2824

6.3 Written Correspondence ....................................................................... 2824

6.4 Use of City Seal and City Logo ............................................................... 2925

6.5 Speaking Engagements ........................................................................ 2925

6.6 Media Relations ................................................................................... 2925

6.7 City Council Protocol regardingRegarding Communications with Project Applicants 3025

6.8 Access to Communications/Technology Systems ...................................... 3026

6.9 Electronic Communications Prohibited during Meetings .............................. 3026

6.10 Electronic Communications Using City-Issued and Personal Devices ............ 3127

6.11 Communications with Staff ................................................................... 3228

6.12 Complaints Regarding Performance of Staff ............................................. 3228

6.13 Citizen Inquiries .................................................................................. 3228

6.14 Handling of Litigation/Confidential Information ........................................ 3328

6.15 Legislative Communications at the Request of City Affiliated Organizations .. 3329 APPENDIX: Reference Table of Amendments ....................................................... 3430 EXHIBIT A: Expanded Description of City Departments ......................................... 3531 EXHIBIT B: Travel Policy .................................................................................. 3733 EXHIBIT C: Ethical Standards Policy .................................................................. 4642 EXHIBIT D: Conflict of Interest Code.................................................................. 5046 EXHIBIT E: Best Practices of Civility and Civility Discourse ........................................ 49 EXHIBIT F: Display of Flags Policy………………………………………………………………………………….. 58 EXHIBIT G: Diversity, Equity, Inclusion and Justice Policy……………………………………………. 64 EXHIBIT H: City Council Districts…………………………………………………………………………………….69

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1. INTRODUCTION
The City Council Handbook includes policies and procedures approved by the City Council regarding City Council activities. The objectives of the Manual are to:
a) Serve as a reference document for the City Council;
b) Provide comprehensive orientation information for new City Council Members; and
c) Enable the City Council to effectively compile and maintain operational practices that are agreed upon.

The guidelines and protocols set forth herein are not intended to limit the inherent power and general legal authority of the City Council. Any of the protocols herein may be waived by a majority vote of the Council Members when it is deemed that there is good cause to do so based upon the particular facts and circumstances.

The policies shall be amended by a majority vote of the City Council and may be amended administratively by the City Clerk’s Office in order to remain current with federal, state, and local law.

1.1 General Law City
Arroyo Grande was incorporated as a city on July 10, 1911. Arroyo Grande is a general law city and the City Council is the governing body. The City Council is vested with all the regulatory and corporate powers of a municipal corporation provided for by state law governing general law cities.

Certain state laws and other established regulations exist, which govern various responsibilities of the City Council. This manual is not intended to duplicate, fully articulate all requirements, or repeal any existing statutes or regulations. City Council Members are responsible for becoming familiar with these statutes and regulations.

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1.2 City Organization Chart

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1.3 Arroyo Grande Municipal Code (AGMC)
Since the City of Arroyo Grande is a General Law City, as opposed to a Charter City, its City Council must act within the framework of limitations and procedures established by State Law. Local laws are established by Ordinance and are compiled in the AGMC. The Municipal Code sets forth the regulatory, penal and administrative laws of general application to the City.

These laws are enforceable by the City, and violations thereof can constitute a misdemeanor or an infraction. Other directives and policies of the City Council are recorded in Council Ordinances, Resolutions or by minute action of the Council.

1.4 City of Arroyo Grande Administrative Policy Manual
The Administrative Policy Manual consolidates all administrative policies and procedures of a general or inter-departmental nature into one City document. Administrative regulations meet the following criteria: 1) are directed toward an ongoing City process or procedure; 2) are limited to one major subject area; and 3) are applicable to more than one City department. Administrative regulations are issued from the City Manager’s Office. Certain administrative policies that pertain to City Council Members are included as Exhibits to this Manual and/or will be provided to members at the time of assuming office.

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1.5 Diversity, Equity, Inclusion, and Justice
It is the mission of the City to make Arroyo Grande the best place possible for everyone who lives, works and visits Arroyo Grande. The City Council adopted Resolution 5142 adopting a Diversity, Equity, Inclusion, and Justice Policy as a commitment to support diversity, equity, inclusion, and justice in all facets of society and to model and implement the objectives within the community and City organization (Exhibit G).

2. COUNCIL ORGANIZATION & DUTIES

2.1 City Council Districts
On April 12, 2022, the City Council adopted Ordinance 713 establishing a bydistrict election system and created four (4) district boundaries (Exhibit H).

By 2024, each Councilmember will be elected by voters within their district boundary for a four-year term. The Mayor continues to be elected at-large for a two-year term.

The City Council wishes to remain united in its service to the community and will govern on an at-large basis, considering the needs and interests of the entire community. Professional management of the City will continue to be a Council-Manager form of government under the policy leadership of the City Council as a governing body. City resources will be allocated to address priorities and needs on a citywide basis with a budget adopted by the City Council as a governing body.

As customer service is a priority, any Council Member will help any member of the community who contacts them. Current practices regarding invitations of City Council Members to events and activities and appointments to committees and various bodies will remain in effect.

2.12.2Newly-Elected Members
Newly-elected Council Members are sworn into office generally at a specialregular meeting in December following a regular municipal election. Immediately upon election (even before being sworn into office), newly-elected Council Members are subject to the provisions of the Brown Act.

A reception is traditionally held immediately following the reorganization meeting.

2.22.3Appointment of Mayor Pro Tem
The City Council appoints a Council Member as Mayor Pro Tem to serve the duties of Mayor in his/her absence.

The Mayor Pro Tem shall serve a term of one year.

The appointment of the Mayor Pro Tem takes place at the first meeting in December of each year.

It is the City Council’s policy to rotate appointment of the Mayor Pro Tem based upon the seniority of City Council Members that have not yet served in the position of Mayor Pro Tem. City Council Members become eligible to serve as Mayor Pro Tem after serving on the City Council for a period of one year.

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If two Members of the City Council have the same seniority, the order of rotation will be based upon time served on a City Council appointed Commission and/or Committee prior to being elected to the City Council.

2.32.4Meeting Duties of Mayor and Mayor Pro Tem
The Mayor shall preside at the meetings of the Council. If he/she is absent or unable to act, the Mayor Pro Tem shall serve until the Mayor returns or is able to act.

In the absence of the Mayor and Mayor Pro Tem, the City Clerk shall call the Council to order, whereupon a temporary Chairperson shall be elected by the members of the Council present.

2.42.5Seating Order
Following the Council reorganization, the City Clerk shall designate the seating order for the Council dais. The Mayor Pro Tem shall sit to the Mayor’s left.

2.52.6Signing of City Documents
The Mayor, unless unavailable, shall sign all ordinances, resolutions, contracts/agreements and other documents which have been adopted by the City Council and require an official signature, except when the City Manager has been authorized by Council action to sign such documents. In the event the Mayor is unavailable or has a conflict of interest, the Mayor Pro Tem’s signature may be used.

2.62.7Representation at Ceremonial Functions
The Mayor shall represent the Council at ceremonial functions. The Mayor may, at his/her own discretion, ask the Mayor Pro Tem or another Council Member to represent the Council at the function. Voluntary attendance at ceremonial functions by Council Members is encouraged.

2.72.8Issuance of Proclamations, Commendations, Special Recognition PROCLAMATIONS AND COMMENDATIONS: All requests for proclamations are subject to the review and approval of the City Manager or his/her designee, or Mayor. Proclamations and commendations are signed by the Mayor, and are prepared in response to the type of recognition requested (which may include recognition of individuals, groups, and events of significance to the Arroyo Grande community). Proclamations and commendations may be presented at a City Council meeting or at an outside event or meeting.

Typically, requests are honored for presentation at a Council meeting only if a local representative from the requesting party can appear to accept the proclamation or certificate.

IN MEMORY OF: A meeting may be adjourned in memory of an individual at the direction of the Mayor or a member of the City Council. if the Council Member submits a request to the Mayor or to the City Clerk ahead of the meeting. The announcement will be made following roll call. If the meeting is so adjourned, the individual’s family will be mailed a letter by the City Clerk’s Office acknowledging theat adjournment. of the meeting.

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2.82.9Annual Events
There are a number of Annual Events that the Mayor and Council Members may attend or participate in, including but not limited to the following:
a. City of Arroyo Grande Volunteer Recognition Dinner
b. Arroyo Grande-Grover Beach Chamber ofSouth County Chambers of Commerce Annual Installation Dinner
c. League of California Cities New Mayors and Council Members Academy d. Tip-A-Cop Dinner/Fundraiser for Special Olympics
e. Strawberry Festival
f. Arroyo Grande Grover Beach Chamber of Commerce Mega Mixer g.e. League of California Cities Annual Conference
f. League of California Cities Channel Counties Dinner
h.g. Harvest Festival Parade
i.h.Village ChristmasHoliday Parade
j.i. Arroyo Grande Police Department Santa Cop Program
k.j.Annual Holiday and Employee Recognition Luncheon

3. COUNCIL ADMINISTRATION

3.1 Salaries and Benefits
AGMC Chapter 2.04 sets forth that Council compensation is established by City Council Resolution. Currently, the Mayor receives a monthly salary of $798.00, and City Council Members receive a monthly salary of $405648.00.

The City contributes an amount equivalent to that received by management employees towards the Mayor and Council Member’s participation in medical, dental and vision insurance. Any unexpended amount shall not be distributed to the Mayor and Council Members in cash. If the Mayor and Council Members elect to opt out of medical, dental and vision, that individual will not receive the opt out amount.

3.2 Travel and Expense Reimbursements
The Council shall establish in the biennial budget funding for conferences, meetings, training, and representation at ceremonial functions. Council Members shall attend these functions at his/her own discretion for purposes of improving comprehension of and proficiency in municipal affairs and/or legislative operations.

The expenses of spouses who accompany public officials in the conduct of their public duties cannot be reimbursed [75 Cal. Op. Att’y. Gen. 20 (1992)].

Council Members shall be subject to the City’s Administrative Policy and Procedures for travel and expense reimbursement. Council Members shall make an oral report on the meeting or conference during Council Communications as appropriate (EXHIBIT B).

3.3 Appointment of City Manager and City Attorney
The City Manager shall be appointed by the City Council solely on the basis of his/her executive and administrative qualifications (AGMC Section

2.08.020). The powers and duties of the City Manager are set forth in AGMC Section 2.08.070. The City Council shall conduct an annual evaluation for the City Manager in closed session.

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The City Attorney shall be appointed by the City Council and shall serve as legal counsel to the City government and all officers, departments, boards, commissions, and agencies thereof. The powers and duties of the City Attorney are prescribed by State law. The City Council shall conduct an annual evaluation for the City Attorney in closed session.

In the event a Council Member has issues with, or is concerned about the performance of either the City Manager or City Attorney, or the City Manager or City Attorney has concerns or issues regarding his or her relationship with or treatment by a Council Member, he or she should pursue the following steps in seeking to resolve the issue:
a. The issues or concerns should be communicated in an appropriate way, so that the City Manager, City Attorney, or the Council Member is clearly aware of them and can respond constructively in an effort to resolve the matter.
b. If the matter is not resolved, request that a closed session be scheduled to discuss the personnel matter consistent with the Brown Act. At the closed session, the City Council and affected individual should seek to resolve the issue or concern, and as appropriate, obtain a clear consensus on the expectations for the individual and/or Council Member and communicate those expectations clearly.
c. Depending on the issues or concerns and the circumstances, the City Council may also consider appointing an ad hoc committee to review the matter, meet with the individual, and report back on its recommendations in a follow up closed session. The City Council may also consider retaining a facilitator to meet with the parties to the conflict, to seek solutions to the concerns or issues that have been identified.

3.4 City Council/City Manager Mutual Expectations
The following mutual expectations have been agreed upon by the City Council and City Manager regarding their respective roles and support the successful operation of the City Manager/Council form of government. They serve as a general framework to foster a constructive working relationship and provide new Council Members an overall outline of how we have committed to operate. They may also serve as a basis for discussion to resolve potential problems or when changes in the expectations are desired.

Expectation of City Manager
a. Promote a high level of customer service to be provided by the organization.
b. Clearly communicate to the City Council the operational impacts of policy decisions and direction.
c. Deal with the City Council, staff and community in an up front and honest manner at all times.

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d. Be responsive to Council direction and needs and keep Council members informed of key issues, activities and follow-up to requests. Take necessary steps to avoid surprises for Council in public. e. Provide information equally to all Council members.
f. Provide complete information regarding an issue or item. Never manipulate information in order to promote one viewpoint. g. Ensure staff reports include alternatives, potential impacts of each alternative and staff’s best recommendation.
h. Be fully committed to successfully implementing City Council’s decisions, whether or not they are consistent with staff’s recommendations.
i. Involve the community in planning activities regarding issues impacting the public and make every effort to develop a consensus on issues in which there are differing viewpoints.
j. Demonstrate and insist from all staff the highest level of ethics and integrity.
k. Be an active and visible member of the community.
l. Be an effective problem solver.
m. Provide strong leadership in the organization, but also promote participation and responsibility on the part of the executive staff in accomplishing the City’s goals.
n. Promote professional development of staff in the organization. o. Be accessible.

Expectations of the City Council
a. Recognize that the City Council gives direction only as a convened body.

Share opinions and views, but refrain from providing direction without the participation of the full Council. Do not individually attempt to influence the decisions or recommendations of staff.
b. Conclude discussions requiring staff follow-up or action with specific direction agreed upon by the City Council.
c. Make an effort to let staff know concerns and questions prior to public meetings so staff can be prepared as best possible. Questions regarding agenda items should be submitted to the City Manager by noon on the Monday prior to a Tuesday Council meeting.
d. Share in staff’s commitment to the highest ethical standards and avoid any appearances of impropriety.
e. Direct questions or requests for information to the City Manager or Department Directors only. Make requests that will require staff to

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prepare information to the City Manager. Non-emergency
communications to the City Manager or Department Directors should be made during regular business hours to the extent reasonably possible. f. Treat staff in a respectful manner at all times. Recognize good work by staff. Communicate any concerns involving staff to the City Manager.

Refrain from criticizing staff in public.
g. Prevent disagreements with each other, the City Manager or staff from becoming personal. Commit to and support teambuilding efforts when necessary and appropriate.
h. Provide feedback on an ongoing basis.
i. In addition to ongoing communications, meet individually with the City Manager at least monthly for Council members and twice a month for the Mayor.
j. Seek and provide honesty, directness and openness.
k. Immediately communicate to the City Manager any items that are perceived not to be handled in accord with these expectations. l. Respect staff’s impartiality involving elections and campaign activities.

3.5 Ethics Policy
City Council Resolution No. 3951, adopted by the Arroyo Grande City Council on September 12, 2006, established an Ethics Policy for City Employees, Elected Officials and Appointed Officials. The City Council has adopted this code of ethics and values to promote and maintain the highest standards of personal professional conduct in the City’s government. Ethics training shall be required for all elected officials within one year of assuming office, and every two years thereafter, as required by State law. (Exhibit C)

3.6 Sexual Harassment Prevention Training and Education State law requires that elected officials who receive any type of compensation, salary, or stipend from a local agency receive at least two hours of sexual harassment prevention training and education within the first six months of taking office, and every two years thereafter (Government Code Sections 53237-53237.5).

3.7 The Brown Act
The Ralph M. Brown Act is a law which provides that all meetings of a legislative body, whether meetings of the City Council or its appointed advisory bodies, shall be open and public and all persons shall be permitted to attend. Notices of regular meetings must be made 72 hours prior to the meeting. Special meetings may be called by the Mayor or a majority of the City Council and must be noticed 24 hours prior to the time of the meeting.

The Open & Public Guide to the Ralph M. Brown Act will be provided to all Council Members upon assuming office.

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3.8 Political Reform Act
The Political Reform Act states that public officials shall perform their duties in an impartial manner, free from bias caused by their own financial interests or the financial interests of persons who have supported them.

The Political Reform Act establishes regulations regarding conflicts of interests and campaign receipts and expenditures. (Government Code, Title 9, Sections 81000- 91015)
Conflict of Interest - General Provisions of the Law
The Political Reform Act requires state and local government agencies to adopt a Conflict of Interest Code, which shall be reviewed biennially in evennumbered years. The Arroyo Grande City Council adopted Resolution No. 47575223 amending the City of Arroyo Grande’s Conflict of Interest Code on April 10, 2018September 27, 2022 (Exhibit DC).

The Political Reform Act regulates conflicts of interest through disclosure and prohibition of participation in decisions, which constitutes conflicts of interest. Specifically, it requires City Council Members and other public officials to annually disclose all financial interests that may be affected by decisions made in their official capacity; this includes interests such as investments, real property, income, and gifts.

Council Members must disqualify themselves from making or participating in making or influencing any governmental decision that will have a foreseeable material financial effect on any economic interest of the Council Member or certain family members. Government Code Section 87105 states that a Council Member who has a conflict of interest must take the following steps after determining that a conflict of interest exists under the Political Reform Act:
a. Publicly identify the financial interest. This must be done in enough detail for the public to understand the financial interest that creates the conflict of interest. Note: Residential street addresses do not have to be disclosed.
b. Recuse yourself from both the discussion and the vote on the matter.

You must recuse yourself from all proceedings related to the matter. c. Leave the room until the matter has been completed. The matter is considered complete when there is no further discussion, vote or any other action.

Exception: According to the FPPC, if the matter is on the consent calendaragenda, you do not have to leave the room.

Exception: Under limited circumstances, if you wish to speak during public comment, you may do so as long as you have complied with the disclosure and recusal requirements, left the dais and the matter you appear on is related solely to your personal interest.

Government Code Section 1090
Government Code Section 1090 is similar to the Political Reform Act, but applies only to City contracts in which a public official has a financial interest. The financial interests covered by GC §1090 are different from

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those in the Political Reform Act. Having an interest in a contract may preclude the City from entering into the contract at all, even if the individual Council Member with the conflict recuses him or herself. In addition, the penalties for violating GC §1090 are severe. If a Council Member believes that he or she may have any financial interest in a contract that will be before the Council, the member should immediately seek advice from the City Attorney and/or the Fair Political Practices Commission.

Gifts
Council Members should carefully consider and monitor “gifts” from any person or organization whether the gift be financial support, loans, event tickets or passes, meals, etc. Many of these gifts may need to be reported and may present a conflict of interest when considering and/or voting on projects or issues related to the person presenting the gift.

Advice
It is critical to note that compliance with the State’s conflict of interest laws is each public official’s personal responsibility. While the City Attorney can render advice on the interpretation of State laws and regulations on conflict matters, such advice is solely an interpretation of the law. The only authority that can provide binding interpretations and possible immunity from civil or criminal liability on such matters is the Fair Political Practices Commission (FPPC). Council Members or the full Council are encouraged to solicit opinions on such matters directly from the FPPC.

It is also important to keep in mind that the City Attorney represents the City and City Council as a whole and not individual Council Members.

FPPC Filing Requirements
Elected officials file a Statement of Economic Interest (Form 700) to disclose certain investments, interests in real property, sources of income, gifts, loans and business positions within 30 days of assuming office; annually by April 1st covering the previous calendar year or from the last filing period, as required; and within 30 days of leaving office. Certain City commission members and designated City employees are also subject to this disclosure requirement.

Form 460/470 – Campaign Disclosure Statements (Form 460 or 470) are filed annually in July; or semi-annually in January and July as required by the FPPC.

4. CONDUCTING CITY COUNCIL BUSINESS
The following guidelines are to assist the City Council in the conduct of City business and are procedural only. Failure to strictly observe such procedures shall not affect the jurisdiction of the Council nor invalidate any action taken at a meeting that is otherwise held in conformance with the law.

Except as otherwise provided for in this Handbook, any special rule adopted by the City Council, or as otherwise provided by state statute, the procedures of the City Council meetings shall be governed by the latest revised edition of “Sturgis Standard Code of Parliamentary Procedure”, as modified by Council practices. The City Attorney is designated as the parliamentarian for City Council meetings. The City Manager shall preside as the parliamentarian in the City Attorney’s absence.

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4.1 Meetings
City Council Meetings
The City Council shall meet in regular session on the second and fourth Tuesday of each month.

Business at regular sessions shall be conducted from 6:00 PM to 11:00 PM only, unless extended by unanimous consent of the City Council Members present.

A special meeting may be called at any time by the presiding officer (Mayor) or by a majority of the City Council.

The Council may adjourn any regular, or special meeting, to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Brown Act.

A regular meeting may be cancelled by a majority vote of the Council.

Historically, it has been the Council’s policy to cancel the first regular meeting in July so the City Council and staff can coordinate vacation time during the summer months. In addition, the City Council generally cancels the second regular meeting in December due to the holidays and related City office closures.

The order of business for the City Council shall be as arranged by the City Manager, except for matters set at a specific time by the Council.

Agency Meetings (Successor Agency)
The City Council also sits as Board Members of the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency and shall meet occasionally to conduct business. The Mayor shall serve as Chairperson and the Mayor Pro Tem shall serve as the Vice Chairperson. There is no additional compensation for serving in these capacities.

4.2 Attendance / Quorum
Council Members acknowledge that attendance at lawful meetings of the City Council is part of their official duty. Council Members shall make a good faith effort to attend all such meetings unless unable. Council Members will notify the City Manager or City Clerk if they will be absent from a meeting.

Three members of the City Council shall constitute a quorum and shall be sufficient to transact business. If less than three appear at a regular meeting, the Mayor, Mayor Pro Tem in the absence of the Mayor, any Council Member in the absence of the Mayor and Mayor Pro Tem, or in the absence of all Council Members, the City Clerk, or his/her designee, shall adjourn the meeting to a stated day and hour or cancel the meeting due to the lack of a quorum.

Council Members may attend meetings remotely, in compliance with all applicable Brown Act or other legal requirements, if in-person attendance is not possible due to extenuating circumstances. If attending a meeting remotely, Council Members are responsible for ensuring that they are using

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reliable teleconferencing or videoconferencing services.

4.3 Best Practices of Civility and Civil Discourse
In order to ensure civility and civil discourse in all of its meetings, the City Council has pledged its commitment to the best practices of civility and civil discourse. The Arroyo Grande City Council adopted Resolution No. 4872 amending the pledge to reaffirm the importance of civility and civil discourse by including a Regional Code of Civility on June 26, 2018 (Exhibit E). a. To respect the right of all people to hold different opinions in all of our meetings;
b. To avoid rhetoric intended to humiliate, malign, or question the motivation of those whose opinions are different from ours in all our meetings;
c. To strive to understand differing perspectives in all our meetings; d. To choose words carefully in all our meetings;
e. To speak truthfully without accusation, and avoid distortion in all our meetings; and
f. To building a civil political community in which each person is respected and spirited public and political debate is aimed at the betterment of the City of Arroyo Grande and its people and not the disparagement of those with whom we disagree.

The City Council shall promote the use of and adherence to the principles of civility and civil discourse in conducting business with appointed and elected officials, staff, and citizens.

4.4 Agendas
a. Agendas for the Council will be prepared by the City Manager. b. The purpose of the agenda is to provide a framework within which Council meetings can be conducted and to effectively implement the approved Council Goals, Long Term Financial Plan and Budget, Critical Needs Action Plan and also work programs, objectives, and business of the City as established by the City Council. Agenda items may also include, but are not be limited to, recommendations to the City Council from advisory bodies, public hearings for land use and zoning actions or appeals, awarding bids, contracts, agreements, and adoption of resolutions and ordinances establishing various City regulations or policies. Agenda items will be within the policy context established by the Council, the scope of existing work programs, and within the jurisdiction of the City.

For items that are of a regional, State, or Federal nature, including but not limited to proposed legislation, the item may be placed on the City Council agenda if it meets any of the following criteria:

1. Items that will result in any direct significant financial impact to the City;

2. Items that involve new regulations, requirements or other impacts that will result in a significant impact to staff workload or adversely impact Arroyo Grande businesses or citizens;

3. Items that will create or increase a fee, tax or other charge unique to Arroyo Grande residents.

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c. The electronic City Council agenda packet, including all reports, communications, ordinances, resolutions, contracts, documents that are available, or other matters to be considered by the City Council at the regular meeting, will be delivered electronically to members of the City Council no later than 72 hours preceding the Tuesday Council meeting to which the agenda packet pertains. Agenda packets for special meetings will be delivered electronically to members of the City Council no later than 24 hours preceding the date and time set for the special meeting.
d. Agendas shall be posted on a bulletin board, publicly accessible, at City Hall, 300 E. Branch Street, Arroyo Grande, and posted on the City website at www.arroyogrande.org.

4.5 Agenda Order
The order of the Regular Meeting Agenda is generally as follows:

Call to Order
Roll Call
Moment of Reflection
Flag Salute
Agenda Review
Special Presentations and City Manager Communications
City Council Reports (2nd Meeting of Month)
Community Comments and Suggestions
City Manager/Director Report
Consent Agenda
Public Hearings
Old Business
New Business
City Council Reports (2nd Meeting of Month)
Council Communications
Community Comments and Suggestions
Closed Session
Adjournment

4.6 Meeting Procedures
a. Council ordinances and resolutions must be reviewed in written form before binding action is taken on same.
b. A Council order applies mainly as a directive to City officers or employees. It need not be in writing, as it generally applies to one specific act only.
c. In the absence or inability of the Mayor and the Mayor Pro Tem to attend a meeting of the City Council, the Members present shall select one Member to temporarily preside.
d. A motion shall not be debated or “put to vote”, unless the same is seconded. When a motion is seconded, if requested, it shall be stated by the Mayor or the City Clerk before debate.
e. Upon a motion having been made and seconded, it shall be deemed to be in possession of the Council, but it may be withdrawn at any time, before decision or amendment, with the assent of a second. f. A Member called to order should relinquish the floor, unless permitted to explain; and the Council, if appealed to, shall decide on the case, but

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without debate. If there is no appeal, the decision of the Mayor shall be final.
g. Upon demand of any Council Member, or at the discretion of the Mayor, the vote shall be by roll call, except that the vote. vVotes on all ordinances or resolutions shall be by roll call vote.
h. Tie votes shall be lost motions.
i. Tie votes on the appeal of a Commission/Board/Committee or staff decision sustain the action of the Commission/Board/Committee, or staff.
j. Every Council Member, unless disqualified by reason of a conflict of interest or as otherwise provided by law, shall cast his/her vote upon any matter put to vote by the legislative body.
k. Any Council Member who abstains from voting without a valid reason shall be deemed to have voted with the majority on that particular issue. l. A Council Member who publicly announces that he/she is abstaining from voting on a particular matter for specified reasons shall not subsequently be allowed to withdraw that abstention.
m. In order to avoid any attack on the validity of Council hearings, Council Members shall avoid forming final conclusions or making commitments with proponents and opponents during any meetings, conferences, or discussions regarding the merits of the matter or issue before the body, including but not limited to, specific zoning and related land-use proposals, comprehensive planning, and like matters.
n. A motion to reconsider a legislative or quasi-legislative action taken by the Council may be made only at the same meeting at which the action was taken. Quasi-judicial actions shall not be subject to a motion to reconsider.

4.7 Addressing the City Council
Each person desiring to address the Council shall proceed to the speaker’s stand upon invitation by the Mayor. Speakers shall be asked to voluntarily state their name for the record, but speakers will not be required to state their name as a condition of attendance or participation. Unless further time is granted by the Mayor, (unless overruled by a majority vote of the Council), the speaker shall limit his/her remarks to three (3) minutes unless special circumstances exist. All remarks shall be pertinent to the subject at hand.

All remarks must be addressed to the Council as a whole and not to any Member individually. No questions shall be asked of a Council Member or member of City staff without the permission of the Mayor.

In order to avoid repetitious presentations and delay in the business of the Council, whenever any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Mayor to request a spokesperson be chosen by the group to represent its position. The Mayor may, in his or her discretion, grant additional time for a speaker that has been recognized or designated by a group to present comments on their behalf.

After a motion has been made and seconded, or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so from the Mayor or a majority vote of the Council.

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4.8 Council Member Requests and Questions
a. Under the Council Communications portion of the meeting agenda, Council Members may ask a question for clarification, make an announcement, or report briefly on his or her activities. Council Members may also request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
b. Proper action will then be taken by staff.

4.9 Disturbance of City Council Meetings
The following procedure and format will be used by the City Council to address disruptive persons at a Council Meeting:
a. The Presiding Officer shall make the following announcement:
“As the Presiding Officer, I am advising you that your comments have violated the City Council’s rules of procedure for addressing the City Council and you are causing a serious disruption to this meeting. I must ask you to immediately cease the disturbance before further action is necessary. At this time, I am going to recess the meeting for 10 minutes. We will then reconvene our meeting.”
b. Recess and call for police to be present when meeting reconvenes. c. If the disturbance continues after reconvening the meeting, the Presiding Officer shall make the following announcement:
“As Presiding Officer, since you are continuing this disturbance, I must advise you that the Penal Code provides that every person who, without authority of law, willfully disturbs or breaks up any meeting, not unlawful in its character, is guilty of a misdemeanor. If you do not immediately cease this disturbance, I will request the police to arrest you under Penal Code Section 403.”
d. If the disturbance continues, request the police to come forward to make the arrest. (Government Code Section 54957.995)

4.10 Council Action Items
Staff Reports
Each City Council agenda business item shall have a coordinating staff report prepared by the originating department. Staff reports are written specifically for the purpose of communicating information necessary for policy and decision-making and generally includes an abbreviated summary of action, impact on financial and personnel resources, recommended action, background, analysis of issues, alternatives, advantages, disadvantages, environmental review (if applicable), and public notification methods.

Ordinances
Ordinances are the laws of a municipality. An ordinance generally prescribes some permanent rule of conduct or government that remains in force until the ordinance is repealed. Ordinances are required to be read in their entirety at the time of introduction or at the time of passage, unless a regular motion waiving further reading is adopted by a majority of all Council Members present (this occurs during the meeting under Agenda Review).

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Ordinances may only be passed at a regular meeting or at an adjourned regular meeting. Except for urgency ordinances, ordinances may not be passed at a special meeting. Ordinances generally take effect 30 days following the date of adoption. The following Ordinances take effect immediately: Ordinances relating to an election; and urgency ordinances for the immediate preservation of the public peace, health, or safety, containing a declaration of the facts constituting the urgency, and passed by a fourfifths vote of the City Council.

Resolutions
A Resolution expresses City Council policy or directs certain types of administrative action and may be changed by a subsequent Resolution.

Resolutions are generally effective on the date of adoption.

Agreements/Contracts
Municipal government enters into contracts for many different types of goods and services. These contracts are usually written agreements that are legally binding upon the parties. Typically, agreements are entered into with the approval of the City Council or, if legally authorized, the City Manager.

Minute Motion
A minute motion or motion is appropriate when: 1) the action is not of a penal nature or intended to be a local law; 2) an ordinance or resolution is not specifically required; or 3) a formal document reflecting the City Council’s action is not necessary. The only record of such action is in the form of minutes taken of the meeting at which the action is taken.

Submitted Materials at Meetings are Public Record
Any written correspondence or other materials, when distributed to all, or a majority of all, of the members of the City Council by any person in connection with a matter subject to discussion or consideration at an open public meeting, are disclosable public records under the California Public Records Act and shall be made available upon request without delay.

Writings that are public records and that are distributed during a public meeting shall be made available for public inspection at the meeting if prepared by City staff or a member of the City Council, or after the meeting if prepared by some other person. All writings referenced herein shall be provided to and documented with a received/filed date by the City Clerk.

Minutes
The minutes serve as a permanent record of the City Council’s actions. The City Clerk, or his/her Deputy, shall attend and prepare action minutes of all public meetings of the City Council [Gov’t Code Sections 36814 and 40801 and Resolution No. 4341, adopted February 22, 2011].

Minutes ready for Council approval shall be placed on the regular City Council meeting agenda and included in the Council packet. Minutes of Council meetings are available for review in the City Clerk's Office and online at www.arroyogrande.org.

4.11 Process for City Council Appeal of Planning Commission Decisions Pursuant to Municipal Code Section 1.12.050, the City Council may appeal decisions of the Planning Commission. The following procedure has been established for such appeals:

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a. City Council will receive the Planning Commission Agenda the Friday prior to the Planning Commission meeting.
b. The Wednesday following the Planning Commission meeting, staff will distribute to the City Council an annotated copy of the Planning Commission Agenda with the action of the Commission highlighted if any final actions were taken.
c. City Council Members may determine if an appeal is desired after reviewing the annotated Agenda.
d. Any Council Member that desires to appeal a decision shall contact the City Manager or City Clerk by 2:00 p.m. on Thursday following the Planning Commission meeting to direct that the request be placed on the next City Council Agenda under “Council Communications.” e. In order to proceed with an appeal, the City Council shall adopt a motion to appeal the action of the Planning Commission.
f. If approved by the City Council, the City Clerk will set a date for the hearing within 60 days of the City Council’s decision to appeal the action and notifiesnotify the affected applicant and Planning Commission.

4.12 Televised and Webstreamed Meeting Coverage
All regular City Council meetings are held in a hybrid in-person and virtual format in the City Council Chambers and online. Meetings are broadcast live and rebroadcast on the City’s government access channel, webstreamed live on the City’sCity contractor’s website, and archived online for on-demand viewing. The purpose of televising and webstreaming meetings of the Arroyo Grande City Council is to enhance the awareness and education of the general public regarding the actions and deliberations of the City Council.

a. Council coverage is not to be edited or subjected to editorial comment. b. All regular City Council meetings shall be televised and webstreamed, except for meetings or portions of meetings which are closed to the public, or when the Council directs otherwise.
c. Cameras used shall be owned by the City and operated only by City employees or persons under contract with the City.
d. Cameras shall be operated so that they are focused only on the officially recognized speaker, and on any visually displayed information they may be showing.
e. The City Clerk’s minutes shall remain the official record of Council proceedings.
f. To assure timely information for the public, a link to the Council meeting video will be placed on the City’s website as soon as possible for rebroadcast.

4.13 Flag Display Policy
City Council adopted a Resolution adopting a Flag Display Policy to provide guidance and standards for the outdoor display of flags at City facilities, including commemorative flags other than the United States flag, the State of California flag, and City flags (Exhibit F). The desire of the Council is to reflect the role of the Arroyo Grande City Hall as an inclusive gathering location and local symbol of government and democracy. Flying of flags on City facilities is a nonpublic forum for the display of the United States flag, the State of California flag, City flags, and any commemorative flag authorized by the City Council.

The City Council shall only consider a request to display a commemorative flag

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if the request is made by a member of the City Council and another City Council member agrees to place the discussion to authorize such display on the agenda for a regular or special City Council meeting. Four (4) Council Members must agree to display the Commemorative Flag.

5. COMMISSIONS/COMMITTEES/BOARDS
The City Council shall appoint committees as deemed necessary for the proper conduct of City business.

No committee or subcommittee shall include in its membership more than two (2) Council Members.

The City Manager, or his/her designee, shall be an ex-officio member of all committees.

5.1 City Commissions, Committees and Boards
City commissions (which hereinafter include standing Council-appointed boards, commissions, and committees) serve as advisory bodies to facilitate public input and citizen participation in the determination of public policies. This is accomplished by formulating recommended courses of action and policy to the City Council with whom final determination rests. The Planning Commission (AGMC Chapter 2.18, “Planning Commission”) has authority to make final determination in applicable circumstances (AGMC Title 16, “Development Code”).

5.2 Appointment
Pursuant to Council Resolution, the City Council appoints representatives to the following City boards, commissions and committees:
 Planning Commission
 Downtown Parking Advisory Board
 Architectural Review Committee
 Tourism Business Improvement District (TBID) Board
TheWith exception to the TBID Board, where members are appointed by the full Council, the Mayor and each Council Member shall appoint one representative to each respective Commission/Board/Committee,. All appointments are subject to approval by a majority of the Council.

Members of each respective Commission/Board/Committee shall serve for a term ending the January 31st following the expiration of the term of the respective appointing Mayor or Council Member, as applicable. The exception to this process is the TBID Board, which currently consists of a minimum of three (3) and a maximum of nine (9) members appointed by the City Council.

Vacancies on the TBID Board are administered by the South County Chambers of Commerce, (Chamber), in coordination with City staff, and applicants are recommended to the Council for appointment by the Chamber. Members of each respective Commission/Committee/Board may be removed prior to expiration of their term by a majority vote of the Council.

Applicants, with the exception of the Downtown Parking Advisory Board, and TBID Board must be registered voters of Arroyo Grande. Applicants for the Downtown Parking Advisory Board shall have a business within the Arroyo

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Grande City Parking and Business Improvement Area. Two-thirds of applicants forappointees to the TBID Board shall be owners of lodging businesses within the Arroyo Grande Tourism Business Improvement District or others with knowledge of tourism and/or the lodging industry.

Those seeking appointment to a Commission/Board/Committee must submit an application to the City Clerk’s Office. Those Commission/Board/Committee members whose terms have expired must submit a new application (terms are not automatically renewed), and the City Clerk will notify said Commission/Board/Committee members with a letter and new application form.

Applications shall remain valid and on file for one year.

Following Council appointment, the new Commission/Board/ Committee member will be notified by the City Clerk’s Office via letter of the appointment and c onflict of interest filing obligations. Copies of the letter and completed application form(s) will be forwarded to the appropriate staff liaison, who will contact the successful member(s) regarding meeting dates, times and responsibilities. All appointees to a City Commission/Board/Committee are also subject to the City’s Ethics Policy and training requirements.

The City Council also appoints an Arroyo Grande representative to the San Luis Obispo Council of Government’s (SLOCOG) Citizens Transportation Advisory Committee (CTAC). The CTAC provides citizen review and recommendations on agenda items to SLOCOG staff and the SLOCOG Board of Directors. Those seeking appointment to the CTAC must submit an application to the City Clerk’s Office. The City Clerk will then forward the application to the City’s appointee to the SLOCOG Board of Directors for review and recommendation for appointment by the City Council.

5.3 Removal
A person appointed by the City Council to a Commission/Board/Committee shall continue to serve as a member thereof except when:
a. The person's term of office expires and a different person has been appointed.
b. The person voluntarily resigns from the Commission
/Board/Committee.
c. The person no longer meets the eligibility requirements. d. The person fails to attend three (3) consecutive meetings of the Commission and does not have prior approval for said absences by way of a majority action of the City Council.
e. A majority of the City Council determines the member shall be removed.

Any member of the City Council may initiate a person's removal from a Commission by requesting that consideration of the person's removal be placed on the Council's agenda at a regular or special meeting for discussion and potential action. The City Clerk shall notify the person affected of the time and place of the meeting. When the item is on the City Council agenda, the City Council may, by majority vote, remove the person from a Commission./Board/Committee.

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5.4 City of Arroyo Grande Commissioners Handbook
The Commissioners Handbook assists members of all City commissions, committees, and boards in carrying out responsibilities in accordance with the policies and guidelines established by Council. The Handbook outlines the general purpose and duties of each commission.

5.5 Appointment of Council Members to Various Local and Regional Boards, Commissions and Committees
There are a number of local and regional boards, commissions and committees that either require a member of the City Council as the City representative or it has been established practice for a Council Member to serve as the representative. They include, but may not be limited to, the following:
 Air Pollution Control District Board of Directors (APCD)  Audit Committee
 Brisco/Halcyon Interchange Subcommittee
 California Joint Powers Insurance Authority (CJPIA)
 Central Coast Blue Regional Recycled Water Authority Board  Central Coast Community Energy (CCCE) Policy Board
 City Selection Committee (Mayors)
 Community Action Partnership San Luis Obispo (CAPSLO) (3 year rotation among South County Cities)
 Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)  County Water Resources Advisory Committee
 Economic Vitality Corporation Board of Directors
 Five Cities Fire Authority Board of Directors
 Homeless Services Oversight Council (HSOC) Board
- South County Homeless Taskforce
 Integrated Waste Management Authority Board (IWMA)
 Oversight Board to the Successor Agency
 REACH SLO Advisory Commission
 South County Transit BoardChambers of Commerce Arroyo Grande Business Meeting
 South County Chambers of Commerce Governmental Affairs Committee  South San Luis Obispo County Sanitation District (SSLOCSD) Board  Visit SLO CAL Advisory Board
 Zone 3 Water Advisory Board
The City Council makes these appointments at the first regular meeting in December following a municipal election.

AppointmentsMost appointments include selection of a primary representative and an alternate.

5.6 Criteria and Process for Council Representatives Seeking Council Direction or Input on Items Being Considered by Regional or Local Boards and Committees
After each election year, the City Council appoints members of the City Council to serve on regional and local boards and committees that request Council representation. Appointees represent the City on these various boards and committees and are granted authority to make decisions in the