Arroyo Grande City Council
November 22, 2022

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, November 22, 2022, 6:00 p.m.

In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/83255848846
Please click the link above to join the Zoom Meeting:

Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.

Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

5. AGENDA REVIEW

5.a. Closed Session Announcements
None.

5.b. Ordinances read in title only
Recommended Action:

Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

6. SPECIAL PRESENTATIONS

6.a. Introduction of New Employee - Aleah Bergam, Management Analyst (McDONALD)

6.b. Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:

Receive update, accept public comments, discuss, and provide direction as necessary.

6.c. City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

7. CITY COUNCIL REPORTS

7.a. MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. South San Luis Obispo County Sanitation District (SSLOCSD)

3. Tourism Business Improvement District Advisory Board

4. Other

7.b. MAYOR PRO TEM GEORGE:

1. County Water Resources Advisory Committee (WRAC)

2. Visit SLO CAL Advisory Board

3. Other

7.c. COUNCIL MEMBER BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

7.d. COUNCIL MEMBER PAULDING:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

3. 4. REACH SLO Advisory Commission

5. Other

7.e. COUNCIL MEMBER STORTON:

1. Brisco/Halcyon Interchange Subcommittee

2. Five Cities Fire Authority (FCFA)

3. Integrated Waste Management Authority Board (IWMA)

4. South County Chambers of Commerce Governmental Affairs Committee

5. Other

8. COMMUNITY COMMENTS AND SUGGESTIONS

This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

9.a. Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:

Ratify the attached listing of cash disbursements for the period of October 1 through October 31, 2022.

9.b. Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of September 30, 2022, as required by Government Code Section 53646(b).

9.c. Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
(VALENTINE)

Recommended Action:

Receive, consider, and file the FY 2022-23 First Quarter Financial Status Report; and approve six Budget Adjustment Requests.

9.d. Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
(VALENTINE)
Recommended Action:

Adopt a Resolution accepting the status report on the receipt and use of Development Impact Fees (AB 1600) during the fiscal year ending June 30, 2022.

9.e. Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support
(VALENTINE)
Recommended Action:

Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support.

9.f. Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meeting of October 25, 2022, as submitted.

9.g. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) (McDONALD)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

9.h. Consideration of Contract with the County of San Luis Obispo for Animal Care and Control Services
(McDONALD\CARMEL)
Recommended Action:

Approve the Contract for Animal Care and Control Services (“Contract”) with the County of San Luis Obispo, and authorize the Mayor to execute the Contract.

9.i. Consideration of Adoption of a Resolution Establishing a Policy for the Arroyo Grande Tourism Business Improvement District Visit Arroyo Grande Website Calendar of Events (McDONALD)
Recommended Action:

Adopt a Resolution that establishes a Policy for posting events to the Arroyo Grande Tourism Business Improvement District Visit Arroyo Grande Website Calendar of Events.

9.j. Consideration of Appointment to the Planning Commission

(McDONALD)
Recommended Action:

Approve the recommendation of Mayor Pro Tem George to appoint Catherine Sackrison to the Planning Commission.

9.k. Consideration of Approval of an Agreement for Uniform and Related Services with Prudential Overall Supply
(ROBESON)
Recommended Action:

Approve and authorize the Mayor to execute a 3-year Service Agreement with Prudential Overall Supply.

9.l. Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:

Receive and file the monthly Water Supply and Demand Update.

9.m. Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
(ROBESON)
Recommended Action:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050.

9.n. Consideration of a Resolution Authorizing Staff to Participate in Phase 1 of the Desalination Executable Solution and Logistics Plan with the County of San Luis Obispo (ROBESON)
Recommended Action:

Adopt a Resolution authorizing staff to participate in Phase 1 of the Desalination Executable Solution and Logistics (DESAL Plan) in coordination the County of San Luis Obispo and other participating water-purveying agencies and stakeholders.

9.o. Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Tiny Homes on Wheels and Finding the Action is Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061
(PEDROTTI)
Recommended Action:

Adopt the Ordinance establishing regulations for THOW for use as an accessory use on parcels developed with a single-family residence.

9.p. Consider a Resolution Approving TUP 22-015; Authorize the Village Holiday Parade & Jingle Bell Dash on December 4, 2022; Approve Street Closures in the Village; & Find the Action Categorically Exempt from CEQA Pursuant to Section 15304(e) (PEDROTTI)

Recommended Action:

Adopt a Resolution approving Temporary Use Permit 22-015 authorizing the Holiday Parade in the village and approving the closure of City streets.

9.q. Consideration of a Resolution Ratifying Changes to the Community Service Grant Program Review Committee
(PEDROTTI)
Recommended Action:

Adopt a Resolution changing the make-up of the Community Service Grant Committee.

10. PUBLIC HEARINGS

10.a. Public Hearing for Preliminary Approval of Community Development Block Grant (CDBG) Projects for Year 2023
(PEDROTTI)
Recommended Action:

Conduct a public hearing and provide preliminary approval of proposed projects to be funded with the City’s allocation of Community Development Block Grant (CDBG) funds for the Year 2023, as shown in Table 1. Final City approval of the CDBG allocation and projects will tentatively occur in March 2023.

11. OLD BUSINESS

11.a. Consider Approval of 2022 Pavement Management Program (ROBESON)
Recommended Action:
1) Approve the 2022 Pavement Management Program (PMP); 2) Appropriate the funds and approve the budget adjustment listed in Table 1 for the PMP; and 3) Review and approve the recommended treatments and streets as listed in Strategies 1 through 4.

12. NEW BUSINESS
None.

13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

14. CLOSED SESSION
None.

15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in

appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

Item 9.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: November 22, 2022
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $2,315,639.23 fiscal impact that includes the following items:
 Accounts Payable Checks $1,521,591.39
 Payroll & Benefit Checks $794,047.84
RECOMMENDATION:

Ratify the attached listing of cash disbursements for the period of October 1 through October 31, 2022.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022-23 budget.

Item 8.a.

City Council
Consideration of Cash Disbursement Ratification
November 22, 2022

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. October 1 – October 31, 2022 – Accounts Payable Check Register

2. October 7, 2022 & October 21, 2022 – Payroll and Benefit Check Registers

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 10/04/2022 295373 $ 50.00 FILING FEE-NOTICE OF EXEMPTION ADU 010.4002.5201 SLO COUNTY CLERK-RECORDER 2 10/07/2022 295374 2,143.49 FLEET - MOTOR COMMUNICATION KIT 010.4203.5601 APPLIED TECHNOLOGY GROUP INC3 10/07/2022 295375 2,555.82 REPLACEMENT PARTS FOR WATER METERS FY 22/23 640.4712.5611 AQUA-METRIC SALES CO(DBA)4 10/07/2022 295375 6,383.14 REPLACMENT WATER METERS FOR FY 22/23 640.4712.5207 AQUA-METRIC SALES CO(DBA)5 10/07/2022 295376 76.93 (7) SHOWER HEADS 226.4306.5303 ARROYO GRANDE HOME & GARDEN6 10/07/2022 295377 310.00 MEMBER#262644, CIP MANAGER 010.4307.5503 ASCE MEMBERSHIP7 10/07/2022 295378 24.87 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T8 10/07/2022 295378 48.06 BAN#9391033181 ALARM 640.4710.5403 AT&T9 10/07/2022 295379 189.00 REFUND-SCIENCE DIPPITY 010.0000.4605 FIONA BAGGS10 10/07/2022 295380 750.00 PW-51 SERVICE-OIL CHG, SERVICE PONY MOTOR 612.4610.5601 BOYER'S DIESEL11 10/07/2022 295381 126.00 PEST CONTROL: CITY HALL 010.4213.5303 BREZDEN PEST CONTROL, INC 12 10/07/2022 295382 491.00 REFUND FOR APPEAL-APL21-002 010.0000.4504 MICHELLE CHARITON13 10/07/2022 295383 89.85 ORDBANK SUBSCRIPTION RENEWAL 010.4140.5303 CIVICPLUS14 10/07/2022 295383 2,604.66 CIVICREC ANNUAL FEE 10/22-10/23 010.4140.5303 CIVICPLUS15 10/07/2022 295383 2,604.65 CP PAY ANNUAL FEE 10/22-10/23 010.4140.5303 CIVICPLUS16 10/07/2022 295384 614.04 PW-1 TROUBLESHOOT LIGHT MALFUNCTION 220.4303.5603 COASTLINE EQUIPMENT(DBA) 17 10/07/2022 295384 49.85 (4) SETS OF KEYS-JOHN DEERE EQUIPMENT 010.4305.5603 COASTLINE EQUIPMENT(DBA)18 10/07/2022 295385 73.86 PRINTING & LAMINATING CITY HALL 010.4102.5201 CRISP IMAGING19 10/07/2022 295385 49.75 PRINTING & LAMINATING CITY HALL 010.4102.5201 CRISP IMAGING20 10/07/2022 295386 574.00 09/22 SENIOR FITNESS 010.4424.5351 GAYLE CUDDY21 10/07/2022 295386 359.10 WRITING FOR LIFE FALL SESSION 010.4424.5351 GAYLE CUDDY22 10/07/2022 295387 368.63 KYOCERA LEASE 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS23 10/07/2022 295388 645.00 SUMMER CONCERT SERIES MARKETING 010.4421.5504 DIMES MEDIA CORP;24 10/07/2022 295389 344.00 DSA FEES FROM BUS LICENSES RECEIVED 07/22-09/30 010.0000.4050 DIVIS. OF THE STATE ARCHITECT 25 10/07/2022 295389 (309.60) LESS 90% THAT CITY RETAINS 010.0000.2231 DIVIS. OF THE STATE ARCHITECT26 10/07/2022 295390 80.44 METER WASHERS 640.4712.5610 FAMCON PIPE AND SUPPLY INC27 10/07/2022 295390 (53.63) CREDIT FOR WASHERS 640.4712.5610 FAMCON PIPE AND SUPPLY INC28 10/07/2022 295390 622.05 (4) 6" X 1" SADDLE 640.4712.5610 FAMCON PIPE AND SUPPLY INC29 10/07/2022 295391 1,097.85 TP, GLOVES 010.4420.5605 FASTENAL COMPANY30 10/07/2022 295391 1,442.77 TRASH CAN LINERS 220.4303.5613 FASTENAL COMPANY31 10/07/2022 295391 76.99 (24) CHEMICAL GLOVES 010.4420.5605 FASTENAL COMPANY32 10/07/2022 295392 1,232.89 (1) PW-51 PENDANT CONTROL 612.4610.6201 HAAKER EQUIPMENT, INC 33 10/07/2022 295393 237.50 03/22 BLDG PLAN REVIEWS 010.4212.5303 INTERWEST CONSULTING GROUP34 10/07/2022 295394 19,359.16 3641 GALL #87 GASOLINE 010.0000.1202 JB DEWAR, INC35 10/07/2022 295395 723.19 (10) 5 GALL PAINT-SOTO 010.4430.5274 KELLY-MOORE PAINTS36 10/07/2022 295396 418.61 DRILL DRIVE, BIT SET, EDGE STEP REAM 010.4305.5273 KIMBALL MIDWEST(DBA)37 10/07/2022 295396 418.61 DRILL DRIVE, BIT SET, EDGE STEP REAM 010.4305.5255 KIMBALL MIDWEST(DBA)38 10/07/2022 295397 1,577.00 CASH FOR GRASS- 1577 SQ FT 226.4306.5554 THOMAS H KLEIN39 10/07/2022 295398 60.00 ADULT BASKETBALL SCORER- 4 GAMES 010.4424.5352 JHADE LA PAZ

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name40 10/07/2022 295398 $ 81.00 PAYRATE CORRECTION- $1/GAME X 81 GAMES (SPR&SUM) 010.4424.5352 JHADE LA PAZ41 10/07/2022 295399 288.75 MILEAGE REIMBURSEMENT 462 MILES X .625/MILE 010.4002.5501 SARAH LANSBURGH42 10/07/2022 295399 398.75 MILEAGE REIMBURSEMENT-638 X .625/MILE 010.4002.5501 SARAH LANSBURGH43 10/07/2022 295400 320.00 09/18 PICKLEBALL CLINIC 010.4424.5351 PRINCESS LEONG44 10/07/2022 295401 1,414.40 08/22 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI45 10/07/2022 295401 1,537.44 09/22 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI46 10/07/2022 295402 200.00 WASHING MACHINE REBATE 226.4306.5554 LOREN MARTIN47 10/07/2022 295403 250.00 FLEET MAINT-DETAIL GOLF CART 010.4203.5601 MICHAEL MARTINEZ48 10/07/2022 295404 110.00 REFUND DOGGIE CLASS 010.0000.4605 JENNIFER MATTHEWS49 10/07/2022 295405 237.05 .75 CU YD 6 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS50 10/07/2022 295405 2,892.55 45.5 CU YD RECYCLED MULCH 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS51 10/07/2022 295405 188.56 .5 CY YD 5.5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS52 10/07/2022 295405 280.15 1 CU YD 6 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS53 10/07/2022 295405 328.64 8' X 250' WEED BARRIER 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS54 10/07/2022 295405 280.15 4 CU YD WOODCHIPS 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS55 10/07/2022 295405 188.56 1/2 CU YD 5.5 SACK CONCRETE 640.4712.5610 MIER BROS LANDSCAPE PRODUCTS56 10/07/2022 295406 5,320.00 SCIENCE IN MOTION SUMMER CAMPS 010.4424.5351 MINDS IN MOTION OF NJ LLC57 10/07/2022 295407 16.98 TWINE, ROPE-PARADE 010.4420.5605 MINER'S ACE HARDWARE, INC58 10/07/2022 295407 114.18 500' TRACER WIRE 640.5946.7001 MINER'S ACE HARDWARE, INC59 10/07/2022 295407 21.53 (2) GARDEN SHOVELS 640.4712.5273 MINER'S ACE HARDWARE, INC60 10/07/2022 295407 117.31 TOILET FLAPPERS 226.4306.5303 MINER'S ACE HARDWARE, INC61 10/07/2022 295407 16.15 BLACKTOP CRACKSTOP 220.4303.5613 MINER'S ACE HARDWARE, INC62 10/07/2022 295407 258.56 (4) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC63 10/07/2022 295407 51.68 KILZ PRIMER, POST LIGHT CONTROL 010.4213.5604 MINER'S ACE HARDWARE, INC 64 10/07/2022 295407 29.07 TOOL CADDY, BIN 010.4420.5605 MINER'S ACE HARDWARE, INC65 10/07/2022 295407 46.31 KNEE PAD, TOOL BOX 640.4712.5273 MINER'S ACE HARDWARE, INC66 10/07/2022 295407 195.72 (3) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC67 10/07/2022 295407 32.15 RUBBER MALLET, BRICKS (15) 010.4420.5605 MINER'S ACE HARDWARE, INC68 10/07/2022 295407 56.01 (2) PIK STIK REACHERS 010.4420.5605 MINER'S ACE HARDWARE, INC69 10/07/2022 295407 12.92 POTTING SOIL 010.4420.5605 MINER'S ACE HARDWARE, INC70 10/07/2022 295407 75.41 GARDEN HOSE 010.4420.5605 MINER'S ACE HARDWARE, INC71 10/07/2022 295407 32.29 (3) MARKING PAINT 220.4303.5613 MINER'S ACE HARDWARE, INC72 10/07/2022 295407 15.07 STAPLES 220.4303.5613 MINER'S ACE HARDWARE, INC73 10/07/2022 295407 18.30 (2) FAST SET CONCRETE 220.4303.5613 MINER'S ACE HARDWARE, INC74 10/07/2022 295407 8.39 WELDABLE STEEL SHEET 010.4420.5605 MINER'S ACE HARDWARE, INC75 10/07/2022 295407 86.17 (3) GFCI RECEPTACLES 010.4213.5604 MINER'S ACE HARDWARE, INC76 10/07/2022 295407 8.60 KEYS 010.4420.5605 MINER'S ACE HARDWARE, INC77 10/07/2022 295408 133.00 REFUND BASKETBALL CAMP 010.0000.4605 CAITLYN MONTOYA78 10/07/2022 295408 6.00 REFUND BASKETBALL CAMP 010.0000.4605 CAITLYN MONTOYA

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name79 10/07/2022 295409 $ 29.07 CONTRACT OVERAGE 6/10-9/9 010.4421.5602 OFFICE180 10/07/2022 295410 140.00 PRE-EMPLOYMENT MEDICAL TESTING 010.4425.5315 PACIFIC CENTRAL COAST HEALTH 81 10/07/2022 295410 182.08 PRE-EMPLOYMENT MEDICAL TESTING 640.4712.5315 PACIFIC CENTRAL COAST HEALTH 82 10/07/2022 295411 16,812.64 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO83 10/07/2022 295411 1,489.47 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO84 10/07/2022 295411 7,424.56 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO85 10/07/2022 295411 8,189.13 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO86 10/07/2022 295411 2,316.94 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO87 10/07/2022 295411 9,686.41 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO88 10/07/2022 295411 12.78 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO89 10/07/2022 295412 56.00 PRIVATE TENNIS LESSONS 9/28 010.4424.5351 SUZANNE M PETRIE90 10/07/2022 295413 756.00 REFUND PLOT PLAN REVIEW 010.0000.4510 CAROLINE POTTER91 10/07/2022 295414 2,750.66 SWINGING BRIDGE EVALUATION 350.5620.7501 QUINCY ENGINEERING INC92 10/07/2022 295415 40.35 (5) KEYS FOR CAT EQUIPMENT 010.4305.5603 QUINN COMPANY93 10/07/2022 295416 53.38 SHIRT + EMBROIDERY-EMPLOYEE UNIFORM 640.4712.5255 R & T EMBROIDERY, INC94 10/07/2022 295417 484.37 10/22 GRACE LN LANDSCAPE MAINT 216.4460.5304 RAINSCAPE95 10/07/2022 295417 1,201.41 10/22 PARKSIDE LANDSCAPE MAINT 219.4460.5304 RAINSCAPE96 10/07/2022 295418 180.00 ADULT SOFTBALL HEAD SCORER-12 GAMES X $15 010.4424.5352 MARTINA SARMIENTO97 10/07/2022 295418 120.00 ADULT SOFTBALL SCORER-8 HRS ADMIN 010.4424.5352 MARTINA SARMIENTO98 10/07/2022 295418 120.00 ADULT SOFTBALL SCORER-8 HRS LIGHTS, RESTROOMS 010.4424.5352 MARTINA SARMIENTO99 10/07/2022 295419 96.82 PRUNER, LOPPERS 010.4420.5273 SITEONE LANDSCAPE SUPPLY LLC100 10/07/2022 295419 212.00 VALVE BOX, ELBOWS, BUSHINGS, PRESSURE REG., VALVE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC101 10/07/2022 295419 13.12 PVC PIPE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC102 10/07/2022 295420 285.00 ADULT BASKETBALL SCORER-17 GAMES X $15+2HRS 010.4424.5352 MACY SMITH103 10/07/2022 295421 15.78 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS104 10/07/2022 295422 153.38 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 105 10/07/2022 295422 97.57 DUMPSTERS -PW RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC106 10/07/2022 295422 195.13 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC107 10/07/2022 295422 299.73 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC108 10/07/2022 295422 195.13 DUMPSTERS -STROTHER PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC109 10/07/2022 295422 84.48 CITY HALL TRASH SVC 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC110 10/07/2022 295423 1,220.00 (92) WATER WALL RENTALS-HARVEST FESTIVAL 220.4303.5552 STATEWIDE SAFETY & SIGNS INC 111 10/07/2022 295424 90.00 ADULT SOFTBALL SCORER- 5 GAMES X $15 + 1 ADMIN HR 010.4424.5352 HEATHER STRAUSBURG112 10/07/2022 295425 186.73 (50) FAUCET AERATORS 226.4306.5303 STREATOR PIPE & SUPPLY113 10/07/2022 295425 88.00 SLOAN URINAL REPAIR KIT 010.4213.5604 STREATOR PIPE & SUPPLY114 10/07/2022 295426 458.75 PLIERS, PRYBARS, DEEP SOCKETS 010.4305.5273 TCA TOOLS INC115 10/07/2022 295427 62.24 PW-8 OIL CHG, SAFETY CHECK 010.4301.5601 TOM'S AUTO SERVICE116 10/07/2022 295428 1,520.05 POSTAGE FOR MEASURE D-22 MAILERS 010.4145.5208 US POSTMASTER117 10/07/2022 295429 491.00 REFUND FOR APPEAL APL21-005 010.0000.4504 SHARON VALIENZI

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name118 10/07/2022 295430 $ 10,094.27 08/22 ONLINE SOCIAL MEDIA TBID 240.4150.5301 VERDIN MARKETING INK119 10/07/2022 295431 936.68 ACCT#208620661-00002 PD CELLPHONES 010.4201.5403 VERIZON WIRELESS120 10/07/2022 295432 80.44 (1) 5 GALL OLIVE TREE 010.4420.5605 WEST COVINA NURSERIES121 10/07/2022 295432 88.48 (3) 5 GALL AGAVE 010.4420.5605 WEST COVINA NURSERIES122 10/07/2022 295433 1,670.00 CASH FOR GRASS 1670 SQ FT 226.4306.5554 WILLIAM R WIDNER123 10/07/2022 295434 180.00 ADULT SOFTBALL SCORER- 12 GAMES X $15 010.4424.5352 SHIRLEY WILLMOTT124 10/07/2022 295435 237.08 WO#3482 BRISCO/ECR REPLACE RED BALL 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC125 10/07/2022 295435 3,011.40 HALCYON/FAIR OAKS INSTALL ADV LOOPS 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC126 10/07/2022 295435 5,336.93 TOWN CTR/W BRANCH-INSTALL NEW CONTROLLER 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC 127 10/07/2022 295436 403.48 HAND SANITIZER, WYPALLS, GLOVES 612.4610.5255 WINEMA INDUSTRIAL &128 10/07/2022 295436 403.48 HAND SANITIZER, WYPALLS, GLOVES 640.4712.5255 WINEMA INDUSTRIAL &129 10/07/2022 295437 41.90 UB Refund Cst #00027576 640.0000.2301 JAMAL AFLAU130 10/07/2022 295438 177.20 UB Refund Cst #00027027 640.0000.2301 STEPHANIE CHAVEZ131 10/07/2022 295439 89.54 UB Refund Cst #00028051 640.0000.2301 SEAN FAUSZ132 10/07/2022 295440 215.16 UB Refund Cst #00027816 640.0000.2301 THEODORE GILLAN133 10/07/2022 295441 67.42 UB Refund Cst #00026969 640.0000.2301 DAVID GREEN134 10/07/2022 295442 50,617.64 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE135 10/07/2022 295442 49,315.44 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE136 10/07/2022 295442 13,131.20 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE137 10/07/2022 295443 2,261.65 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT138 10/07/2022 295443 20,077.96 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT139 10/07/2022 295444 565.60 DEPT OF CHILD SUPPORT SERVICES: Payment 011.0000.2114 CA STATE DISBURSEMENT UNIT140 10/07/2022 295445 7,986.29 DENTAL INSURANCE: Payment 011.0000.2110 DELTA DENTAL141 10/07/2022 295445 322.72 DENTAL INSURANCE: Payment 011.0000.2110 DELTA DENTAL142 10/07/2022 295445 2,500.77 10/22 RETIREE DENTAL PREMIUM: Payment 010.4099.5132 DELTA DENTAL143 10/07/2022 295446 3,672.66 DEFERRED COMPENSATION - EE %: Payment 011.0000.2117 ICMA RETIREMENT CORP144 10/07/2022 295446 11,979.19 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP145 10/07/2022 295446 841.66 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP146 10/07/2022 295446 275.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP147 10/07/2022 295447 3,190.79 10/22 ACTIVE HEALTH INS-PT NON PERS: Payment 011.0000.2109 PERS - ACTIVE MED148 10/07/2022 295447 10.53 10/22 ACTIVE HEALTH ADMIN FEE: Payment 010.4145.5131 PERS - ACTIVE MED149 10/07/2022 295448 4,020.00 PORAC MED INSURANCE: Payment 011.0000.2109 PERS - ACTIVE MED150 10/07/2022 295448 441.09 PPO PERS PLATINUM - MGMT: Payment 011.0000.2109 PERS - ACTIVE MED151 10/07/2022 295448 441.09 PPO PERS PLATINUM - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED152 10/07/2022 295448 8,111.40 PPO PERS GOLD - MANAGEMENT: Payment 011.0000.2109 PERS - ACTIVE MED153 10/07/2022 295448 15,399.92 PPO PERS GOLD - POLICE: Payment 011.0000.2109 PERS - ACTIVE MED154 10/07/2022 295448 13,871.68 PPO PERS GOLD - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED155 10/07/2022 295448 742.70 BLUE SHIELD TRIO HMO - MGMT: Payment 011.0000.2109 PERS - ACTIVE MED156 10/07/2022 295448 2,673.72 BLUE SHIELD TRIO HMO - POLICE: Payment 011.0000.2109 PERS - ACTIVE MED

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name157 10/07/2022 295448 $ 3,862.04 BLUE SHIELD TRIO HMO - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED158 10/07/2022 295448 15,191.80 HMO-UNITED HEALTHCARE-MGMT: Payment 011.0000.2109 PERS - ACTIVE MED159 10/07/2022 295448 8,681.04 HMO UNITED HEALTHCARE-POLICE: Payment 011.0000.2109 PERS - ACTIVE MED160 10/07/2022 295448 18,403.47 HMO UNITED HEALTHCARE-SEIU: Payment 011.0000.2109 PERS - ACTIVE MED161 10/07/2022 295448 2,293.68 PERS PLATINUM-FIRE MANAGEMENT: Payment 011.0000.2109 PERS - ACTIVE MED162 10/07/2022 295448 4,058.04 PPO PERS PLATINUM - FIRE: Payment 011.0000.2109 PERS - ACTIVE MED163 10/07/2022 295448 8,052.64 PPO PERS GOLD - FIRE: Payment 011.0000.2109 PERS - ACTIVE MED164 10/07/2022 295448 7,595.90 HMO UNITED HEALTHCARE-FIRE: Payment 011.0000.2109 PERS - ACTIVE MED165 10/07/2022 295448 6,045.72 HMO-UNITED HEALTH FIRE-MGMT: Payment 011.0000.2109 PERS - ACTIVE MED166 10/07/2022 295448 327.92 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED167 10/07/2022 295448 98.24 ACTIVE FIRE HEALTH ADMIN FEE 010.0000.1111 PERS - ACTIVE MED168 10/07/2022 295448 6,785.77 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED169 10/07/2022 295448 602.76 RETIREE HEALTH INSURANCE 010.0000.1111 PERS - ACTIVE MED170 10/07/2022 295448 752.74 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED172 10/07/2022 295449 34,074.44 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT173 10/07/2022 295449 45,607.17 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT174 10/07/2022 295449 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT175 10/07/2022 295449 1,149.00 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT176 10/07/2022 295449 259.69 PERS BUYBACK - PRE TAX: Payment 011.0000.2106 PERS - RETIREMENT177 10/07/2022 295449 (0.06) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT179 10/07/2022 295450 974.30 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO180 10/07/2022 295450 469.12 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO181 10/07/2022 295450 23.50 STANDARD LIFE TAXABLE DEDUCT: Payment 011.0000.2113 STANDARD INSURANCE CO182 10/07/2022 295450 1,578.50 STANDARD LTD/STD INSURANCE: Payment 011.0000.2113 STANDARD INSURANCE CO184 10/07/2022 295451 1,490.60 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA185 10/07/2022 295452 2,102.55 VISION CARE INSURANCE: Payment 011.0000.2119 VISION SERVICE PLAN186 10/07/2022 295452 645.62 10/22 RETIREE PREMIUM 010.4099.5133 VISION SERVICE PLAN187 10/07/2022 295452 34.81 10/22 MISC ADJUSTMENTS 011.0000.2119 VISION SERVICE PLAN188 10/14/2022 295453 82.00 STORMWATER SAMPLING 010.4301.5303 ABALONE COAST ANALYTICAL INC189 10/14/2022 295453 246.00 STORMWATER SAMPLING 010.4301.5303 ABALONE COAST ANALYTICAL INC190 10/14/2022 295454 592.91 3 YARDS SLURRY SEAL 640.4712.5610 ALLIANCE READY MIX, INC191 10/14/2022 295455 20.46 PANASONIC HEADPHONES 010.4212.5201 AMAZON CAPITAL SERVICES192 10/14/2022 295455 74.34 BATTERY BACKUP & SURGE PROTECTOR 010.4130.5201 AMAZON CAPITAL SERVICES193 10/14/2022 295456 9.80 Parks Department Mats/Mopheads 010.4213.5303 ARAMARK UNIFORM SERVICES194 10/14/2022 295456 3.51 Auto Shop Uniforms 010.4305.5143 ARAMARK UNIFORM SERVICES195 10/14/2022 295456 7.01 Bldg. Maintenance Uniforms 010.4213.5143 ARAMARK UNIFORM SERVICES196 10/14/2022 295456 15.49 Parks Department Uniforms 010.4420.5143 ARAMARK UNIFORM SERVICES197 10/14/2022 295456 7.50 Sewer Department Uniforms 612.4610.5143 ARAMARK UNIFORM SERVICES198 10/14/2022 295456 7.00 Soto Sports Complex Uniforms 010.4430.5143 ARAMARK UNIFORM SERVICES

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name199 10/14/2022 295456 $ 14.00 Street Department Uniforms 220.4303.5143 ARAMARK UNIFORM SERVICES200 10/14/2022 295456 24.44 Water Department Uniforms 640.4712.5143 ARAMARK UNIFORM SERVICES201 10/14/2022 295456 10.45 Auto Shop Towels 010.4305.5303 ARAMARK UNIFORM SERVICES202 10/14/2022 295456 28.50 Corp Yard Mats 010.4213.5303 ARAMARK UNIFORM SERVICES203 10/14/2022 295456 3.51 Auto Shop Uniforms 010.4305.5143 ARAMARK UNIFORM SERVICES204 10/14/2022 295456 7.01 Bldg. Maintenance Uniforms 010.4213.5143 ARAMARK UNIFORM SERVICES205 10/14/2022 295456 15.49 Parks Department Uniforms 010.4420.5143 ARAMARK UNIFORM SERVICES206 10/14/2022 295456 7.50 Sewer Department Uniforms 612.4610.5143 ARAMARK UNIFORM SERVICES207 10/14/2022 295456 7.00 Soto Sports Complex Uniforms 010.4430.5143 ARAMARK UNIFORM SERVICES208 10/14/2022 295456 14.00 Street Department Uniforms 220.4303.5143 ARAMARK UNIFORM SERVICES209 10/14/2022 295456 24.44 Water Department Uniforms 640.4712.5143 ARAMARK UNIFORM SERVICES210 10/14/2022 295456 9.80 Parks Department Mats/Mopheads 010.4213.5303 ARAMARK UNIFORM SERVICES211 10/14/2022 295456 3.51 Auto Shop Uniforms 010.4305.5143 ARAMARK UNIFORM SERVICES212 10/14/2022 295456 7.01 Bldg. Maintenance Uniforms 010.4213.5143 ARAMARK UNIFORM SERVICES213 10/14/2022 295456 15.49 Parks Department Uniforms 010.4420.5143 ARAMARK UNIFORM SERVICES214 10/14/2022 295456 7.50 Sewer Department Uniforms 612.4610.5143 ARAMARK UNIFORM SERVICES215 10/14/2022 295456 7.00 Soto Sports Complex Uniforms 010.4430.5143 ARAMARK UNIFORM SERVICES216 10/14/2022 295456 14.00 Street Department Uniforms 220.4303.5143 ARAMARK UNIFORM SERVICES217 10/14/2022 295456 24.44 Water Department Uniforms 640.4712.5143 ARAMARK UNIFORM SERVICES218 10/14/2022 295456 10.45 Auto Shop Towels 010.4305.5303 ARAMARK UNIFORM SERVICES219 10/14/2022 295456 28.50 Corp Yard Mats 010.4213.5303 ARAMARK UNIFORM SERVICES220 10/14/2022 295456 3.51 Auto Shop Uniforms 010.4305.5143 ARAMARK UNIFORM SERVICES221 10/14/2022 295456 7.01 Bldg Maintenance Uniforms 010.4213.5143 ARAMARK UNIFORM SERVICES222 10/14/2022 295456 15.49 Parks Department Uniforms 010.4420.5143 ARAMARK UNIFORM SERVICES223 10/14/2022 295456 7.50 Sewer Department Uniforms 612.4610.5143 ARAMARK UNIFORM SERVICES224 10/14/2022 295456 7.00 Soto Sports Complex Uniforms 010.4430.5143 ARAMARK UNIFORM SERVICES225 10/14/2022 295456 14.00 Street Department Uniforms 220.4303.5143 ARAMARK UNIFORM SERVICES226 10/14/2022 295456 24.44 Water Department Uniforms 640.4712.5143 ARAMARK UNIFORM SERVICES227 10/14/2022 295457 480.00 Village watering Sept 2022 010.4420.5605 ARROYO GRANDE IN BLOOM INC228 10/14/2022 295458 126.68 Tower Lease October 2022 010.4201.5303 ATC SEQUOIA LLC229 10/14/2022 295459 709.36 Service/Repairs to PW-63 P/u Truck 640.4712.5601 BACK ON THE ROAD AUTOMOBILE 230 10/14/2022 295459 709.36 Service/Repairs to PW-63 P/u Truck 220.4303.5601 BACK ON THE ROAD AUTOMOBILE 231 10/14/2022 295459 668.52 PD-4602 MAINTENANCE & REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE232 10/14/2022 295460 10.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH233 10/14/2022 295460 340.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH234 10/14/2022 295460 60.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH235 10/14/2022 295460 24.00 CAR WASH-PW 44 612.4610.5601 BOB'S EXPRESS WASH236 10/14/2022 295460 15.00 CAR WASH-PW 10 640.4712.5601 BOB'S EXPRESS WASH237 10/14/2022 295460 22.00 CAR WASH- PW 6, PW 69 220.4303.5601 BOB'S EXPRESS WASH

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name238 10/14/2022 295460 $ 24.00 CAR WASH-PW 8, PW 4 010.4301.5601 BOB'S EXPRESS WASH239 10/14/2022 295460 10.00 CAR WASH- B409 010.4212.5601 BOB'S EXPRESS WASH240 10/14/2022 295461 45.00 REIMBURSEMENT FOR 7/4 PRIZES AT SUMMER CONCERT 010.4421.5504 SHERIDAN BOHLKEN 241 10/14/2022 295462 53.34 BUSINESS CARDS-ASST PLANNER 010.4130.5201 BOONE PRINTING & GRAPHICS INC242 10/14/2022 295463 500.00 JANITORIAL SERVICE FOR AGPD 010.4201.5615 BRENDLER JANITORIAL SERVICE243 10/14/2022 295463 1,135.00 JANITORIAL SERVICE FOR VARIOUS CITY BLDGS 010.4213.5615 BRENDLER JANITORIAL SERVICE244 10/14/2022 295463 150.00 9/10 WOMENS CLUB EXTRA SVC 010.4213.5303 BRENDLER JANITORIAL SERVICE245 10/14/2022 295464 96.00 WC Silver- bi-monthly 010.4213.5303 BREZDEN PEST CONTROL, INC246 10/14/2022 295465 624.90 09/22 LITIGATION & RELATED MATTERS 010.4003.5304 CARMEL & NACCASHA, LLP247 10/14/2022 295465 17,973.30 09/22 PROF LEGAL SVCS 010.4003.5304 CARMEL & NACCASHA, LLP248 10/14/2022 295466 756.46 ACCT#8245100960211791-REC TV & INTERNET 010.4145.5401 CHARTER COMMUNICATIONS249 10/14/2022 295466 1,349.00 ACCT#8245100960302509 CITY HALL 211.4101.5330 CHARTER COMMUNICATIONS250 10/14/2022 295467 247.70 MISC PLANTS FOR HARVEST FESTIVAL 010.4420.5605 CHERRY LANE NURSERY(DBA)251 10/14/2022 295467 45.19 MISC PLANTS FOR HARVEST FESTIVAL 010.4420.5605 CHERRY LANE NURSERY(DBA)252 10/14/2022 295468 4,768.00 10/22 CIO SUPPORT 010.4140.5303 CIO SOLUTIONS LP253 10/14/2022 295468 1,600.00 10/22 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP254 10/14/2022 295469 292.00 Lab test for Sept. 2022 640.4710.5310 CLINICAL LABORATORY OF255 10/14/2022 295470 368.63 KYOCERA COPIER LEASE 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS256 10/14/2022 295471 219.56 BRASS BALL VALVE, (14) 90, (14) MALE 010.4430.5605 FARM SUPPLY CO257 10/14/2022 295472 1,120.32 PW-59 (4) NEW TIRES 010.4420.5601 FIGUEROA'S TIRES258 10/14/2022 295472 30.00 4603 - Tire Mounting, Balancing 010.4203.5601 FIGUEROA'S TIRES 259 10/14/2022 295473 772.00 CASH FOR GRASS- 772 SQ FT 226.4306.5554 STAN FIORENTINO260 10/14/2022 295474 165.24 October 2022 AETNA Resources 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR261 10/14/2022 295474 41.31 October 2022 AETNA Resources - FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR262 10/14/2022 295475 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JESSICA HOPE 263 10/14/2022 295476 300.29 Oil (5 cases) 612.4610.5608 JB DEWAR, INC264 10/14/2022 295477 140.00 RGP STREETLIGHT REPAIR ASSISTANCE 010.4213.5303 JD ELECTRIC265 10/14/2022 295478 100.00 REIMBURSEMENT-PW TRAINING FOOD 220.4303.5501 RAUL JUAREZ266 10/14/2022 295479 345.00 IACP CONFERENCE-GSA PER DIEM 5 DAYS X $69 010.4201.5501 MICHAEL MARTINEZ267 10/14/2022 295480 70.04 1 CU YD RECYCLED MULCH 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS268 10/14/2022 295481 91.48 (10) BAGS 50 PD FAST SET CONCRETE 220.4303.5613 MINER'S ACE HARDWARE, INC269 10/14/2022 295481 5.86 KNOB, FASTENERS 010.4213.5604 MINER'S ACE HARDWARE, INC270 10/14/2022 295481 13.11 SCREWS & WASHERS 220.4303.5613 MINER'S ACE HARDWARE, INC271 10/14/2022 295481 82.92 VOLTAGE DETECTOR, LIGHT SOCKET 010.4213.5604 MINER'S ACE HARDWARE, INC272 10/14/2022 295481 12.26 BOLTS & NUTS 010.4213.5604 MINER'S ACE HARDWARE, INC273 10/14/2022 295481 18.31 SCREWDRIVER BITS 010.4420.5605 MINER'S ACE HARDWARE, INC274 10/14/2022 295482 207.70 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC275 10/14/2022 295482 74.07 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC276 10/14/2022 295482 119.35 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name277 10/14/2022 295482 $ 105.38 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC278 10/14/2022 295483 32.98 ELECTRIC-WELL#11 640.4711.5402 PACIFIC GAS & ELECTRIC CO279 10/14/2022 295484 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ANNA PAEZ280 10/14/2022 295485 119.95 10/22 HUBNER WIFI SVC 010.4201.5403 PEAKWIFI LLC281 10/14/2022 295486 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 SANDRA PITT282 10/14/2022 295487 20,675.90 2021 VERMEER CHIPPER 010.4420.6201 RDO EQUIPMENT CO283 10/14/2022 295487 41,351.80 2021 VERMEER CHIPPER 220.4303.6201 RDO EQUIPMENT CO286 10/14/2022 295488 185.93 SERVICE CITY HALL RO UNIT 010.4213.5303 RICHETTI COMPLETE WATER287 10/14/2022 295489 50.00 PARK DEPOSIT REFUND-STROTHER BBQ#1 010.0000.2206 JON RYAN 288 10/14/2022 295489 50.00 PARK DEPOSIT REFUND-STROTHER BBQ#2 010.0000.2206 JON RYAN289 10/14/2022 295490 4,600.00 Bomb Task Force Service 010.4201.5328 SLO COUNTY SHERIFF'S DEPT290 10/14/2022 295491 45.00 RECOGNITION DINNER- 3 ATTENDEES 010.4201.5501 SMRA EMPLOYEE FUND291 10/14/2022 295492 253,268.84 08/22 SEWER SVCS COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST 292 10/14/2022 295492 816.75 08/22 (1) ADU PRORATED SEWER SVCS HOOKUP 760.0000.2305 SOUTH SLO COUNTY SANIT DIST 293 10/14/2022 295492 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST294 10/14/2022 295492 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST295 10/14/2022 295492 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 296 10/14/2022 295492 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 297 10/14/2022 295492 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST298 10/14/2022 295492 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST299 10/14/2022 295492 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST300 10/14/2022 295492 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST301 10/14/2022 295492 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST302 10/14/2022 295492 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST303 10/14/2022 295492 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST304 10/14/2022 295492 8.81 CITY ACCT-211 HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST305 10/14/2022 295492 193,620.58 09/22 SEWER SERVICES COLLECTION 760.0000.2304 SOUTH SLO COUNTY SANIT DIST 306 10/14/2022 295492 2,475.00 09/22 (1) SFR SEWER SVCS HOOKUP 760.0000.2305 SOUTH SLO COUNTY SANIT DIST307 10/14/2022 295492 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST308 10/14/2022 295492 8.81 CITY ACCT- 300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST309 10/14/2022 295492 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST310 10/14/2022 295492 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 311 10/14/2022 295492 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST312 10/14/2022 295492 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 313 10/14/2022 295492 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST314 10/14/2022 295492 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST315 10/14/2022 295492 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST316 10/14/2022 295492 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST317 10/14/2022 295492 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name318 10/14/2022 295492 $ 8.81 CITY ACCT-211 HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST319 10/14/2022 295493 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 SHERRI SPJUT320 10/14/2022 295494 50.00 PARK DEPOSIT REFUND-HERITAGE SQ 010.0000.2206 CAVIN STOKES321 10/14/2022 295495 112.33 UNIFORMS 010.4203.5272 TEMPLETON UNIFORMS322 10/14/2022 295495 15.72 UNIFORMS 010.4203.5272 TEMPLETON UNIFORMS323 10/14/2022 295495 130.65 UNIFORMS 010.4203.5272 TEMPLETON UNIFORMS324 10/14/2022 295495 112.33 UNIFORMS 010.4204.5272 TEMPLETON UNIFORMS325 10/14/2022 295496 377.40 Notice to Bidders - Pedestrian 350.5607.7301 THE MCCLATCHY COMPANY LLC326 10/14/2022 295496 99.45 PC - Parklet PH Notice - Sept. 010.4130.5301 THE MCCLATCHY COMPANY LLC327 10/14/2022 295496 107.00 PC PH Parklets - Aug. 16, 2022 010.4130.5301 THE MCCLATCHY COMPANY LLC328 10/14/2022 295496 107.00 PC PH ADU - Aug. 16, 2022 010.4130.5301 THE MCCLATCHY COMPANY LLC329 10/14/2022 295497 264.26 (12) SIGN BRACKET CLAMPS, (10) 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS330 10/14/2022 295497 1,367.60 (6) ROAD CLOSURE SIGNS, (29) 2 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS331 10/14/2022 295497 1,828.62 (100) DELINEATORS, (60) BASES-HARVEST FESTIVAL 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS 332 10/14/2022 295497 403.34 (4) SQUARE POSTS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS333 10/14/2022 295498 382.70 OFFICE ASST FOR WATER W/E 10/02 640.4712.5303 UNITED STAFFING ASSOC.334 10/14/2022 295498 382.69 OFFICE ASST FOR WATER W/E 10/02 612.4610.5303 UNITED STAFFING ASSOC.335 10/14/2022 295499 65.42 ACCT#808089883-00003 CIM CELL 010.4425.5255 VERIZON WIRELESS336 10/14/2022 295499 177.48 ACCT#808089883-00003, PHONE FOR SPECIAL EVENTS 010.4424.5252 VERIZON WIRELESS337 10/14/2022 295500 22,332.51 08/22 TMD ASSESSMENT REMITTANCE 761.0000.2007 VISIT SLO CAL338 10/14/2022 295500 (446.65) 08/22 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL339 10/14/2022 295501 600.00 CASH FOR GRASS- 600 SQ FT 226.4306.5554 LAWRENCE WOMACK340 10/18/2022 295502 4,626.60 11/22 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP341 10/18/2022 295502 608.12 11/22 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP342 10/18/2022 295502 368.87 11/22 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP343 10/21/2022 295503 997.73 SOFTBALLS FOR ADULT SOFTBALL LEAGUE 010.4424.5257 AD STARR344 10/21/2022 295504 2,797.05 Protective Vests 010.4201.6201 ADAMSON INDUSTRIES, INC345 10/21/2022 295504 216.78 Sales Tax 010.4201.6201 ADAMSON INDUSTRIES, INC346 10/21/2022 295505 2,642.50 August 2022 Cablecasting 010.4002.5330 AGP VIDEO, INC347 10/21/2022 295505 3,220.00 September 2022 Cablecasting 010.4002.5330 AGP VIDEO, INC348 10/21/2022 295505 750.00 Website Streaming & archiving 010.4002.5303 AGP VIDEO, INC349 10/21/2022 295505 750.00 Website streaming & archiving 010.4002.5303 AGP VIDEO, INC350 10/21/2022 295506 614.10 Patrol - Report Writing Room 010.4203.5255 AMAZON CAPITAL SERVICES351 10/21/2022 295507 22,122.75 ANIMAL SVCS CONTRACT- QTR 1 FY 22/23 010.4201.5321 ANIMAL SERVICES352 10/21/2022 295508 134.07 Communications - Radio Repair 010.4204.5606 APPLIED TECHNOLOGY GROUP INC 353 10/21/2022 295509 33.97 ACCT#23584139568063 ALARM 220.4303.5303 AT & T354 10/21/2022 295509 198.33 ACCT#23845101839190 RADIO 010.4145.5403 AT & T355 10/21/2022 295510 33.26 BAN#9391033183 010.4201.5403 AT&T356 10/21/2022 295510 24.87 BAN9391033180 010.4145.5403 AT&T

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name357 10/21/2022 295510 $ 252.29 BAN#9391033184 010.4201.5403 AT&T358 10/21/2022 295510 69.58 BAN#9391033187 010.4201.5403 AT&T359 10/21/2022 295511 100.00 REFUND-FALL ADULT BASKETBALL 010.0000.4606 SAM AUSTIN360 10/21/2022 295512 552.55 Pw-14 Transmission problem. 640.4712.5601 BACK ON THE ROAD AUTOMOBILE361 10/21/2022 295512 271.08 4604 - Maintenance and Repair 010.4203.5601 BACK ON THE ROAD AUTOMOBILE362 10/21/2022 295513 20.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH363 10/21/2022 295513 235.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH364 10/21/2022 295513 12.00 CAR WASH-PW-22 220.4303.5601 BOB'S EXPRESS WASH365 10/21/2022 295513 12.00 CAR WASH-PW-16 010.4430.5601 BOB'S EXPRESS WASH366 10/21/2022 295513 10.00 CAR WASH-PW-10 640.4712.5601 BOB'S EXPRESS WASH367 10/21/2022 295513 20.00 CAR WASH-PW-4, PW-8 010.4301.5601 BOB'S EXPRESS WASH368 10/21/2022 295513 49.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH369 10/21/2022 295514 71.49 Patrol - Business Cards 010.4203.5255 BOONE PRINTING & GRAPHICS INC370 10/21/2022 295514 83.02 Patrol - Business Cards 010.4203.5255 BOONE PRINTING & GRAPHICS INC371 10/21/2022 295514 57.09 Business Cards 010.4102.5255 BOONE PRINTING & GRAPHICS INC372 10/21/2022 295515 131.41 hose nozzle, 75' hose 220.4303.5613 BRISCO MILL & LUMBER YARD373 10/21/2022 295515 104.62 lag bolts, 2x6 lumber WC 010.4213.5604 BRISCO MILL & LUMBER YARD374 10/21/2022 295515 39.79 (2) spray, bit nut setter 220.4303.5613 BRISCO MILL & LUMBER YARD375 10/21/2022 295515 18.31 Duct tape - Harvest 220.4303.5613 BRISCO MILL & LUMBER YARD376 10/21/2022 295515 33.13 stencils, tape, spray paint 010.4420.5605 BRISCO MILL & LUMBER YARD377 10/21/2022 295515 60.32 New Hose for Corp Yard 640.4712.5604 BRISCO MILL & LUMBER YARD378 10/21/2022 295515 150.22 #pine, dust mop, dust mop head 010.4213.5604 BRISCO MILL & LUMBER YARD379 10/21/2022 295515 60.26 Fabric for Pond Blow-off 640.4711.5603 BRISCO MILL & LUMBER YARD380 10/21/2022 295515 36.92 Ball valve & pipe fittings 612.4610.5610 BRISCO MILL & LUMBER YARD381 10/21/2022 295516 1,175.00 TUITION REIMBURSEMENT-AMU LSTD 010.4201.5502 JEREMY BURNS382 10/21/2022 295517 66.00 LIVESCAN/FINGERPRINT-PD PRE-EMPLOYMENT 010.4204.5329 CA ST DEPT OF JUSTICE383 10/21/2022 295517 93.00 LIVESCAN/FINGERPRINT-IN/OUT 010.4204.5329 CA ST DEPT OF JUSTICE384 10/21/2022 295517 93.00 FINGERPRINT/LIVESCAN-IN/OUT 010.4204.5329 CA ST DEPT OF JUSTICE385 10/21/2022 295517 74.00 FINGERPRINT/LIVESCAN=REC PRE-EMPLOYMENT 010.4425.5316 CA ST DEPT OF JUSTICE386 10/21/2022 295517 212.00 FINGERPRINT/LIVESCAN- REC PRE-EMPLOYMENT 010.4425.5316 CA ST DEPT OF JUSTICE387 10/21/2022 295518 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 TAMAR CARMONA388 10/21/2022 295519 987.20 ACCT#8245100960223598 PD DARK 010.4145.5401 CHARTER COMMUNICATIONS389 10/21/2022 295520 70.00 REFUND-QUILTING 010.0000.4605 KATHRYN CHRISCO390 10/21/2022 295521 372.59 ACCT#2901-1271650-01 METRO 010.4140.5303 DIGITAL WEST NETWORKS INC391 10/21/2022 295522 100.00 PARK DEPOSIT REFUND- RANCHO GRANDE 010.0000.2206 LEVONIA DODGEN392 10/21/2022 295523 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 CHLOE DUFORD393 10/21/2022 295524 65.26 REIMBURSE FUEL 010.4203.5608 ANTHONY ESTRADA394 10/21/2022 295525 128.70 (10) Meter Lids 640.4712.5610 FAMCON PIPE AND SUPPLY INC395 10/21/2022 295525 1,158.30 (20) 1" x 3/4 Meter Bushing 640.5946.7001 FAMCON PIPE AND SUPPLY INC

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name396 10/21/2022 295526 $ 1,853.68 Heritage Restrooms (2) 12v mortise lock body, power transfer 010.4430.5303 FRANK'S LOCK & KEY397 10/21/2022 295527 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 LEAH GIANNINI398 10/21/2022 295528 5,798.17 REMOVE TREE AT CITY HALL 010.4420.5303 GREENVALE TREE COMPANY399 10/21/2022 295529 714.00 CASH FOR GRASS- 714 SQ FT 226.4306.5554 JOE HERINGES400 10/21/2022 295530 106.00 PARK RENTAL REFUND-RANCHO GRANDE 010.0000.4354 CHRISTIE HICKEY401 10/21/2022 295530 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 CHRISTIE HICKEY402 10/21/2022 295531 195.52 Fuel 010.4203.5608 JB DEWAR, INC403 10/21/2022 295532 300.00 ADULT SOFTBALL UMPIRE SCHEDULE 010.4424.5352 LARRY JUAREZ, SR404 10/21/2022 295533 867.83 (12) 5 g 50-123-5G Lel-Pro interior 010.4430.5274 KELLY-MOORE PAINTS405 10/21/2022 295534 300.00 ADULT BASKETBALL OFFICIAL 010.4424.5352 GASTON KETTING OLIVIER406 10/21/2022 295535 800.00 CASH FOR GRASS- 800 SQ FT 226.4306.5554 CHARLES LINQUIST407 10/21/2022 295536 100.00 REFUND-FALL ADULT BASKETBALL 010.0000.4606 MICAH LIVELO408 10/21/2022 295537 1,719.88 PROVIDE SEWER LINING CONSTRUCT 612.5821.7301 MICHAEL K NUNLEY & ASSOC.409 10/21/2022 295538 88.46 BLDG MAINT-MAT, TIES, TUBING 010.4201.5604 MINER'S ACE HARDWARE, INC410 10/21/2022 295538 8.53 BLDG MAINT-BRICKS 010.4201.5604 MINER'S ACE HARDWARE, INC411 10/21/2022 295538 0.60 BLDG MAINT-FASTENERS 010.4201.5604 MINER'S ACE HARDWARE, INC412 10/21/2022 295538 9.69 LSPR RED MARKER 010.4301.5255 MINER'S ACE HARDWARE, INC413 10/21/2022 295539 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 LEAH MOTTA414 10/21/2022 295540 59.47 4605 - PARTS 010.4203.5601 MULLAHEY FORD415 10/21/2022 295541 218.40 09/22 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON416 10/21/2022 295542 372.00 Uniform Cleaning - Patrol Services 010.4203.5303 PARAMOUNT CLEANERS417 10/21/2022 295542 48.25 Uniform Cleaning - Support Services 010.4204.5303 PARAMOUNT CLEANERS418 10/21/2022 295543 750.00 BBQ PAN 010.4420.5605 PLANT MAINTENANCE SERV. INC.419 10/21/2022 295544 16.00 SIG SAUER ACADEMY-POST PER DIEM 010.4203.5501 TIMOTHY RAMIREZ420 10/21/2022 295545 15.00 REVERSE OSMOSIS RENTAL:08/22 010.4201.5303 RICHETTI COMPLETE WATER421 10/21/2022 295545 15.00 REVERSE OSMOSIS RENTAL:07/22 010.4201.5303 RICHETTI COMPLETE WATER422 10/21/2022 295545 15.00 REVERSE OSMOSIS RENTAL:09/22 010.4201.5303 RICHETTI COMPLETE WATER423 10/21/2022 295546 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MICHAEL ROSS 424 10/21/2022 295547 6,750.00 STREET SWEEPING JULY-DEC 2022 220.4303.5303 SCA425 10/21/2022 295547 2,250.00 STREET SWEEPING JULY-DEC 2022 010.4307.5303 SCA426 10/21/2022 295548 545.61 (4) Lesco Proces PRO, (2) zenport 6.5" stainless 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC 427 10/21/2022 295549 1,532.50 Cross Connection Program Manager 640.4710.5303 SLO COUNTY ENVIRONMENTAL428 10/21/2022 295550 1,545.60 Prop Tax 007-462-001 (Huasna Rd RSLB) 287.4103.5551 SLO COUNTY TAX COLLECTOR429 10/21/2022 295551 38.14 Prop Tax 062-074-012 (S. Elm , Oceano) 010.4145.5551 SLO COUNTY TAX COLLECTOR430 10/21/2022 295552 12.00 Prop Tax 006-085-025 (Los Berros) 010.4145.5551 SLO COUNTY TAX COLLECTOR431 10/21/2022 295553 7.00 Prop Tax 006-085-023 (Los Berros) 010.4145.5551 SLO COUNTY TAX COLLECTOR432 10/21/2022 295554 7.00 Prop Tax 006-085-024 (Los Berros) 010.4145.5551 SLO COUNTY TAX COLLECTOR433 10/21/2022 295555 7.00 Prop Tax 006-085-026 (Los Berros) 010.4145.5551 SLO COUNTY TAX COLLECTOR434 10/21/2022 295556 120.55 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name435 10/21/2022 295556 $ 14.30 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS436 10/21/2022 295556 22.58 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS437 10/21/2022 295557 552.19 OVERPAYMENT OF SEWER ARREARS 612.0000.4751 SWRCB DFA ARREARAGES PROGRAM438 10/21/2022 295557 719.73 OVERPAYMENT OF SANITATION DISTRICT 760.0000.2304 SWRCB DFA ARREARAGES PROGRAM439 10/21/2022 295557 555.44 OVERPAYMENT OF SEWER & SAN DISTRICT 612.0000.4801 SWRCB DFA ARREARAGES PROGRAM440 10/21/2022 295558 237.05 Uniforms 010.4204.5272 TEMPLETON UNIFORMS441 10/21/2022 295559 1,365.00 RENTAL/INSTALL SVCS FOR 30 DAY LOAD RECORDING 350.5473.7401 THOMA ELECTRIC, INC442 10/21/2022 295560 52.95 ACCT#090058901-CITY HALL TV 010.4145.5401 TIME WARNER CABLE443 10/21/2022 295561 70.87 Copy Machine Maintenance 9/01/22 - 9/30/22 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA)444 10/21/2022 295562 386.94 OFFICE ASST-W/E 10/09/22 640.4712.5303 UNITED STAFFING ASSOC.445 10/21/2022 295562 386.94 OFFICE ASST-W/E 10/09/22 612.4610.5303 UNITED STAFFING ASSOC.446 10/21/2022 295563 608.07 DURASTRIPE WHITE FIELD MARKING 010.4430.5605 US SPECIALTY COATINGS447 10/21/2022 295564 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 MARICRUZ VEGA448 10/21/2022 295565 304.08 ACCT#472480460-00002 CITY IPAD 010.4145.5403 VERIZON WIRELESS449 10/21/2022 295566 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 DANIELLE VOEGELE450 10/21/2022 295567 50.00 PARKD DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ASHLEY WEIGAND451 10/21/2022 295568 448.00 CAMERA REPAIR 010.4201.6201 LEE WILSON ELECTRIC COMPANY INC452 10/21/2022 295569 43,499.34 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE453 10/21/2022 295569 12,230.77 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE454 10/21/2022 295569 43,650.13 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE455 10/21/2022 295570 1,943.71 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT456 10/21/2022 295570 17,063.97 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT457 10/21/2022 295571 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT458 10/21/2022 295572 3,367.39 DEFERRED COMPENSATION - EE %: Payment 011.0000.2117 ICMA RETIREMENT CORP459 10/21/2022 295572 11,854.76 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP460 10/21/2022 295572 841.66 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP461 10/21/2022 295572 275.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP462 10/21/2022 295573 (0.07) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT463 10/21/2022 295573 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT464 10/21/2022 295573 1,065.15 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT465 10/21/2022 295573 32,987.35 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT466 10/21/2022 295573 44,401.02 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT467 10/21/2022 295574 1,271.08 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA468 10/28/2022 295575 756.00 Refund of Plot Plan Review app 010.0000.4510 JOSEPH ABRAHAM469 10/28/2022 295576 27.67 OFFICE SUPPLIES 010.4120.5201 AMAZON CAPITAL SERVICES470 10/28/2022 295577 24.44 Water Department Uniforms 640.4712.5143 ARAMARK UNIFORM SERVICES471 10/28/2022 295577 28.50 Corp Yard Mats 010.4213.5303 ARAMARK UNIFORM SERVICES472 10/28/2022 295577 14.00 Street Department Uniforms 220.4303.5143 ARAMARK UNIFORM SERVICES473 10/28/2022 295577 3.51 Auto Shop Uniforms 010.4305.5143 ARAMARK UNIFORM SERVICES

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name474 10/28/2022 295577 $ 15.49 Parks Department Uniforms 010.4420.5143 ARAMARK UNIFORM SERVICES475 10/28/2022 295577 24.44 Water Department Uniforms 640.4712.5143 ARAMARK UNIFORM SERVICES476 10/28/2022 295577 14.00 Street Department Uniforms 220.4303.5143 ARAMARK UNIFORM SERVICES477 10/28/2022 295577 7.01 Bldg. Maintenance Uniforms 010.4213.5143 ARAMARK UNIFORM SERVICES478 10/28/2022 295577 3.51 Auto Shop Uniforms 010.4305.5143 ARAMARK UNIFORM SERVICES479 10/28/2022 295577 7.00 Soto Sports Complex Uniforms 010.4430.5143 ARAMARK UNIFORM SERVICES480 10/28/2022 295577 7.50 Sewer Department Uniforms 612.4610.5143 ARAMARK UNIFORM SERVICES481 10/28/2022 295577 7.00 Soto Sports Complex Uniforms 010.4430.5143 ARAMARK UNIFORM SERVICES482 10/28/2022 295577 7.50 Sewer Department Uniforms 612.4610.5143 ARAMARK UNIFORM SERVICES483 10/28/2022 295577 81.91 Parks Department Uniforms 010.4420.5143 ARAMARK UNIFORM SERVICES484 10/28/2022 295577 7.01 Bldg. Maintenance Uniforms 010.4213.5143 ARAMARK UNIFORM SERVICES485 10/28/2022 295577 10.45 Auto Shop Towels 010.4305.5303 ARAMARK UNIFORM SERVICES486 10/28/2022 295578 9.80 Parks Department Mats/Mopheads 010.4213.5303 ARAMARK UNIFORM SERVICES487 10/28/2022 295578 9.80 PARKS DEPT MATS/MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES488 10/28/2022 295579 1,144.56 WC Audio upgrades 010.4213.5303 A-TOWN AUDIO VIDEO489 10/28/2022 295580 1,136.00 Cash for Grass Rebate ~ 226.4306.5554 STACEY AUSTIN-PAULEY490 10/28/2022 295581 150.60 Arroyo Grande Bakery-ground br 010.4421.5504 SHERIDAN BOHLKEN491 10/28/2022 295581 21.74 Vons-batteries 010.4421.5201 SHERIDAN BOHLKEN492 10/28/2022 295582 956.00 200 LBS SODIUM HYPOCHLORITE 640.4712.5274 BRENNTAG PACIFIC INC 493 10/28/2022 295582 1,284.89 (4) DRUMS SODIUM HYPOCHLORITE 640.4712.5274 BRENNTAG PACIFIC INC494 10/28/2022 295583 1,376.00 CASH FOR GRASS-1376 SQ FT 226.4306.5554 TAMMY ANN BROWN495 10/28/2022 295584 821.13 S.M.I.P. Jul-Sept 2022 010.0000.2208 CA ST DEPT OF CONSERVATION496 10/28/2022 295584 (41.06) Admin Fee-SMIP 010.0000.4801 CA ST DEPT OF CONSERVATION497 10/28/2022 295585 161.00 State Green Bldg Std Fee 010.0000.2223 CALIFORNIA BUILDING STANDARDS498 10/28/2022 295585 (16.10) Admin/Code Enf Education Fee 010.0000.2223 CALIFORNIA BUILDING STANDARDS499 10/28/2022 295586 545.06 5 Ton Asphalt for Service Patc 640.5946.7001 CALPORTLAND CONSTRUCTION 500 10/28/2022 295587 65.00 REIMBURSE-SEPT JIUJITSU 010.4203.5501 JASON CASTILLO501 10/28/2022 295588 185.13 ACCT#8245100960223572 PD TV 010.4145.5401 CHARTER COMMUNICATIONS502 10/28/2022 295589 265.60 Clogging September & drop ins 010.4424.5351 KATHLEEN J CINOWALT503 10/28/2022 295590 9,817.50 REMOTE-END USER BEADLE & RIVER 010.4140.5303 CIO SOLUTIONS LP504 10/28/2022 295591 400.00 09/22 NETBILL MONTHLY MAINT. 640.4710.5303 DATAPROSE LLC505 10/28/2022 295591 481.28 MEASURE D-22 INSERT 010.4102.5255 DATAPROSE LLC506 10/28/2022 295591 1,445.86 09/22 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC507 10/28/2022 295591 459.20 09/22 NETBILL CC TRANSACTIONS 640.4710.5555 DATAPROSE LLC508 10/28/2022 295591 114.80 09/20 NETBILL CC TRANSACTIONS 612.4610.5555 DATAPROSE LLC509 10/28/2022 295592 3,076.00 Cash for Grass Rebate 226.4306.5554 ROBERT DOCKERTY510 10/28/2022 295593 1,406.99 One pul dog waste bags 010.4420.5605 DOG WASTE DEPOT511 10/28/2022 295594 750.00 HOMICIDE INVESTIGATION 010.4204.5501 STEPHEN DOHERTY512 10/28/2022 295595 672.00 Roller Skate Class: Fall Session 010.4424.5351 DOOMSDAY SKATE LLC

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name513 10/28/2022 295596 $ 949.00 ARC22-010 REFUND 010.0000.4507 BRUCE EISENGART514 10/28/2022 295597 2,603.75 GIS SERVICES 010.4301.5303 GHD INC515 10/28/2022 295597 5,587.00 GIS SERVICES 010.4301.5303 GHD INC516 10/28/2022 295598 678.13 PREPARATION OF THE NCMA 2022 ANNUAL REPORT 640.4710.5303 GSI WATER SOLUTIONS517 10/28/2022 295599 85.00 Refund Yoga in the Park 010.0000.4605 DIEDRE HAAB518 10/28/2022 295600 200.00 Washing Machine Rebate 226.4306.5554 MARTIN HAWKE519 10/28/2022 295601 695.00 21/22 ACFR STATISTICAL PKG 010.4120.5303 HDL COREN & CONE520 10/28/2022 295602 41.31 SEPTEMBER 2022 AETNA RESOURCES 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR521 10/28/2022 295602 165.24 SEPTEMBER 2022 AETNA RESOURCES 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR522 10/28/2022 295603 160.55 PVC Glue (10 ea) 640.4712.5610 ICONIX WATERWORKS (US) INC523 10/28/2022 295603 437.76 1" 90 degree Brass (20 ea) 640.5946.7001 ICONIX WATERWORKS (US) INC524 10/28/2022 295603 829.55 1" Stop (10) 640.5946.7001 ICONIX WATERWORKS (US) INC525 10/28/2022 295603 201.51 (11) Lid Lifters 640.4712.5273 ICONIX WATERWORKS (US) INC526 10/28/2022 295603 130.71 313 Miller Way Service Material 640.4712.5610 ICONIX WATERWORKS (US) INC527 10/28/2022 295604 850.00 Cash for Grass Rebate 226.4306.5554 THOMAS A KORNMAIER528 10/28/2022 295605 295.00 HALLOWEEN LIGHT SERVICE 10/29/22 010.4424.5353 LOLA'S LETTERS CENTRAL COAST529 10/28/2022 295606 262.46 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC530 10/28/2022 295606 225.00 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC531 10/28/2022 295606 225.00 MAP CHECKING SERVICES 010.4301.5303 MNS ENGINEERS INC532 10/28/2022 295607 500.00 DJ SERVICE HALLOWEEN EVENT 10/29/22 010.4424.5353 RICHARD NORMAN533 10/28/2022 295608 170.90 OFFICE SUPPLIES 010.4120.5201 ODP BUSINESS SOLUTIONS LLC534 10/28/2022 295609 800.00 Cash for Grass Rebate 800 sq. 226.4306.5554 PAMELA OLSON535 10/28/2022 295610 300.00 K-Rail Rental 010.4919.5303 PACIFIC PETROLEUM CALIFORNIA536 10/28/2022 295611 56.00 Private Lessons Tennis 010.4424.5351 SUZANNE M PETRIE537 10/28/2022 295612 1,750.00 START CHANGE FOR HALLOWEEN CARNIVAL 010.0000.1033 PETTY CASH538 10/28/2022 295613 500.00 Halloween Supplies Reimbursement 010.4424.5252 JOHN ROGERS539 10/28/2022 295614 225.00 CITY HALL GENERATOR SERVICE & INSPECTION 010.4213.5303 SAN LUIS POWERHOUSE540 10/28/2022 295615 225.00 ADULT SOFTBALL SCORER-8 GAMES 010.4424.5352 MARTINA SARMIENTO541 10/28/2022 295616 375.00 Adult Basketball Scorekeeper 25 games @ $15 (October 10-27) 010.4424.5352 MACY SMITH542 10/28/2022 295616 45.00 3 admin hr 010.4424.5352 MACY SMITH543 10/28/2022 295617 3,500.00 SCCC: TBID: October Administration 240.4150.5303 SOUTH COUNTY CHAMBERS544 10/28/2022 295618 233.50 SLO PARTY RENTALS-HARVEST FESTIVAL 010.4424.5252 U.S. BANK545 10/28/2022 295618 38.46 SMART & FINAL-VOLUNTEER SUPPLIES 010.4424.5250 U.S. BANK546 10/28/2022 295618 9.85 HARVEST FESTIVAL SUPPLIES-WALMART 010.4424.5252 U.S. BANK547 10/28/2022 295618 163.60 GROUNDBREAKING SUPPLIES-SMART&FINAL 010.4421.5504 U.S. BANK548 10/28/2022 295618 48.00 Training - Lodging 010.4203.5501 U.S. BANK549 10/28/2022 295618 24.95 Uniforms - Alterations 010.4203.5272 U.S. BANK550 10/28/2022 295618 242.41 UNIFORMS-SHIRTS 010.4203.5272 U.S. BANK551 10/28/2022 295618 242.32 Preschool Supplies 010.4423.5253 U.S. BANK

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name552 10/28/2022 295618 $ 16.15 Amazon- Movie Night Supplies 010.4424.5252 U.S. BANK553 10/28/2022 295618 30.99 Amazon- Movie Night Supplies 010.4424.5252 U.S. BANK554 10/28/2022 295618 1,238.15 OFFICE SUPPLIES, TONER 010.4203.5255 U.S. BANK555 10/28/2022 295618 86.18 Amazon- Movie Night Supplies 010.4424.5252 U.S. BANK556 10/28/2022 295618 200.00 PeachJar- Halloween Marketing 010.4424.5252 U.S. BANK557 10/28/2022 295618 895.51 TRAINING-LODGING 010.4204.5501 U.S. BANK558 10/28/2022 295618 948.00 Teamsideline- Adult Sports Management Program 010.4424.5257 U.S. BANK559 10/28/2022 295618 31.80 Walmart- Adult Softball Supplies 010.4424.5257 U.S. BANK560 10/28/2022 295618 86.19 Big 5- Adult Basketball Supplies 010.4424.5257 U.S. BANK561 10/28/2022 295618 96.00 TeamUp- Soto Sports Complex Management Program 010.4424.5257 U.S. BANK562 10/28/2022 295618 495.00 Swank Motion Pictures- Movie Night 010.4424.5252 U.S. BANK563 10/28/2022 295618 640.00 TRAINING-TUITION 010.4203.5501 U.S. BANK564 10/28/2022 295618 2,065.18 COMMUNITY OUTREACH 010.0000.2019 U.S. BANK567 10/28/2022 295618 165.60 Freight 010.0000.2019 U.S. BANK568 10/28/2022 295618 105.79 UNIFORMS-SHIRTS 010.4204.5272 U.S. BANK569 10/28/2022 295618 139.73 PATROL SUPPLIES-STREAMLIGHT 010.4203.5255 U.S. BANK570 10/28/2022 295618 69.92 UNIFORMS-RANGE 010.4204.5272 U.S. BANK571 10/28/2022 295618 568.00 ALLIED HAND DRYER PARTS 010.4213.5604 U.S. BANK572 10/28/2022 295618 294.59 OFFICE SUPPLIES 010.4201.5201 U.S. BANK573 10/28/2022 295618 887.91 EBAY-CEILINGS TILES-REC 010.4213.5604 U.S. BANK574 10/28/2022 295618 100.00 FACEBOOK ADS 010.4421.5504 U.S. BANK575 10/28/2022 295618 28.98 Cake for going-away lunch for Student Intern 640.4712.5255 U.S. BANK576 10/28/2022 295618 24.06 Freight 010.4213.5604 U.S. BANK577 10/28/2022 295618 85.56 Fuel 010.4203.5608 U.S. BANK578 10/28/2022 295618 1,362.28 Training - Lodging 010.4203.5501 U.S. BANK579 10/28/2022 295618 1,334.93 Patrol Supplies - Duty Ammo 010.4203.5255 U.S. BANK580 10/28/2022 295618 175.62 Patrol - Report Wrting Room 010.4203.5255 U.S. BANK581 10/28/2022 295618 48.26 SWAT - Supplies 010.4204.5255 U.S. BANK582 10/28/2022 295618 156.56 Training - Lodging 010.4209.5501 U.S. BANK583 10/28/2022 295618 54.93 OTS FUEL 010.4209.5501 U.S. BANK584 10/28/2022 295618 173.09 TRAINING-LODGING 010.4209.5501 U.S. BANK585 10/28/2022 295618 100.00 DMV Physical 640.4712.5315 U.S. BANK586 10/28/2022 295618 106.00 AWWA MEMBERSHIP RENEWAL 220.4303.5501 U.S. BANK587 10/28/2022 295618 116.74 HOME DEPOT-HARD HATS 220.4303.5255 U.S. BANK588 10/28/2022 295618 3.00 VILLAGE PARKING- HARVEST FESTIVAL 220.4303.5613 U.S. BANK589 10/28/2022 295618 20.16 EBAY-BUTTON FOR BUCKET TRUCK 010.4420.5601 U.S. BANK590 10/28/2022 295618 100.00 PESTICIDE APPLICATORS SEMINAR 220.4303.5503 U.S. BANK591 10/28/2022 295618 79.20 OTS FUEL 010.4209.5501 U.S. BANK592 10/28/2022 295618 162.73 POS Portal New Card reader 010.4421.5201 U.S. BANK

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name593 10/28/2022 295618 $ 234.33 NORTHER WOODSMEN-ARBORIST TOOL 010.4420.5605 U.S. BANK594 10/28/2022 295618 1,429.29 SWAT - Equipment Ballistic Vest 010.4201.6201 U.S. BANK595 10/28/2022 295618 75.00 PeachJar- Parents Night Out 010.4425.5255 U.S. BANK596 10/28/2022 295618 107.75 EBAY-SQ BAR HITCH STEP 010.4420.5601 U.S. BANK597 10/28/2022 295618 75.00 ABPA MEMBERSHIP RENEWAL 220.4303.5501 U.S. BANK598 10/28/2022 295618 399.00 MISAC IT Manager Job Posting 010.4140.5316 U.S. BANK599 10/28/2022 295618 52.10 Authorize.net Credit Card Fee 010.4145.5555 U.S. BANK600 10/28/2022 295618 28.06 Fuel 010.4201.5608 U.S. BANK601 10/28/2022 295618 620.70 Training - Airline Ticket 010.4201.5501 U.S. BANK602 10/28/2022 295618 40.00 Membership - CPCA 010.4201.5503 U.S. BANK603 10/28/2022 295618 20.98 School Year Supplies 010.4425.5255 U.S. BANK604 10/28/2022 295618 18.30 Walmart - PC Frame Cottrell 010.4101.5201 U.S. BANK605 10/28/2022 295618 528.85 ZOOM -MEETING SUPPORT 010.4140.5303 U.S. BANK606 10/28/2022 295618 113.14 APC BACK-UPS 650 010.4140.5602 U.S. BANK607 10/28/2022 295618 200.65 SUBSCRIPTION- THE TRIBUNE 010.4145.5503 U.S. BANK608 10/28/2022 295618 109.02 SUPPLIES-CITY COUNCIL BANNER 010.4101.5201 U.S. BANK609 10/28/2022 295618 16.16 SUPPLIES-B DAY CARD, PLANT 010.4002.5201 U.S. BANK610 10/28/2022 295618 375.00 TRAINING-CJPIA MGMT ACADEMY 010.4002.5501 U.S. BANK611 10/28/2022 295618 149.00 ICMA ONLINE TRAINING-HR TRAINING 010.4110.5501 U.S. BANK612 10/28/2022 295618 35.00 S CTY CHAMBER B'FAST-MCDONALD 010.4101.5501 U.S. BANK613 10/28/2022 295618 198.00 SOUTH COUNTY CHAMBER ANNUAL DINNER 010.4120.5501 U.S. BANK614 10/28/2022 295618 99.00 SOUTH COUNTY CHAMBER ANNUAL DINNER 010.4110.5501 U.S. BANK615 10/28/2022 295618 330.81 TRAINING SUPPLIES-CENTRAL MARKET 010.4307.5501 U.S. BANK616 10/28/2022 295618 14.70 Village Papery - CM Office Supplies 010.4101.5201 U.S. BANK617 10/28/2022 295618 12.68 PR-MEMORIAL PHOTOS 010.4101.5504 U.S. BANK618 10/28/2022 295618 594.00 S CTY CHAMBER ANNUAL DINNER 010.4001.5501 U.S. BANK619 10/28/2022 295618 99.00 S CTY CHAMBER ANNUAL DINNER 010.4130.5501 U.S. BANK620 10/28/2022 295619 27.89 Children in Motion Snack Supplies 010.4425.5259 CARRIE VAN BEVEREN621 10/28/2022 295620 23,933.46 Verdin: 09/22 Social Media Marketing 240.4150.5301 VERDIN MARKETING INK622 10/28/2022 295621 43.25 SSMP 5 Year Update 2019 612.4610.5303 WALLACE GROUP A CALIF CORP623 10/28/2022 295621 2,227.67 FATS, OILS AND GREASE PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP624 10/28/2022 295621 627.00 FOG Program - 2021-2022 612.4610.5303 WALLACE GROUP A CALIF CORP625 10/28/2022 295622 3,490.41 STAFF EXTENSION SERVICES FOR NCMA FOR FY 2022/23 640.4710.5303 WATER SYSTEMS CONSULTING INC626 10/28/2022 295623 200.00 Holiday Parade Photography 010.4421.5504 NAMU WILLLIAMS627 10/28/2022 295624 165.00 ADULT SOFTBALL SCORER- 9 GAMES 010.4424.5352 SHIRLEY WILLMOTT628 10/28/2022 295625 756.00 Plot Plan Review Refund 010.0000.4510 JANET WOOD629 10/28/2022 295626 55.00 Use oil & gas filter pickup 010.4305.5303 WORLD OIL ENVIROMENTAL SVCS630 10/28/2022 295626 95.00 Used oil mix - pick up city yard 010.4305.5303 WORLD OIL ENVIROMENTAL SVCS631 10/28/2022 295627 63.42 UB Refund Cst #00028722 640.0000.2301 B&W MGMT

CITY OF ARROYO GRANDE

CHECK LISTING
OCTOBER 1 - OCTOBER 31, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name632 10/28/2022 295628 $ 124.71 UB Refund Cst #00028093 640.0000.2301 SAVAYIA BERO633 10/28/2022 295629 881.28 UB Refund Cst #00021634 640.0000.2301 MARIEA WEST634 10/28/2022 295630 814.78 AFLAC PRE TAX: Payment 011.0000.2126 AFLAC INSURANCE635 10/28/2022 295630 24.18 AFLAC AFTER TAX: Payment 011.0000.2126 AFLAC INSURANCE636 10/28/2022 295631 3,153.50 POLICE DEPT DUES: Payment 011.0000.2116 ARROYO GRANDE POLICE ASSN637 10/28/2022 295632 3,200.00 AG CAREER FIREFIGHTERS ASSN: Payment 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS638 10/28/2022 295633 62.80 PRE-PAID LEGAL SERVICES: Payme 011.0000.2125 LEGALSHIELD639 10/28/2022 295634 1,290.50 SEIU DUES: Payment 011.0000.2118 S.E.I.U. LOCAL 620640 1,521,591.39

ATTACHMENT 2
.

General Fund 356,646.85 5101 Salaries Full time 235,729.53 Streets Fund 18,839.63 5101 Volunteer Employee Retirement - American Rescue Plan Act 2,840.54 5102 Salaries Part-Time - PPT 5,140.29 Sewer Fund 9,503.52 5103 Salaries Part-Time - TPT 13,563.76 Water Fund 22,112.69 5105 Salaries OverTime 17,850.22
409,943.23 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,610.90
5108 Holiday Pay 6,364.82
5109 Sick Pay 9,418.69
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 6,371.17
Police 14,492.59 5114 Comp Pay 2,077.87
Public Works - Maintenance 3,016.77 5115 Annual Leave Pay 1,308.72 Public Works - Enterprise 340.86 5116 Salaries - Police FTO 162.72 Recreation - Administration - 5121 PERS Retirement 29,860.79 Recreation - Special Events - 5122 Social Security 21,010.29 Children In Motion - 5123 PARS Retirement 286.36
5126 State Disability Ins. 1,140.76 17,850.22
5127 Deferred Compensation 716.66
5131 Health Insurance 50,105.30
5132 Dental Insurance 3,186.86
5133 Vision Insurance 806.68
5134 Life Insurance 386.70
5135 Long Term Disability 585.95
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 188.19
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,082.50
409,943.23
OVERTIME BY DEPARTMENT:

Total FCFA payroll cost for this period is $199,421.19. FCFA payroll and accounts payable expenditures are processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual services budget.

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
09/16/2022 - 09/29/2022
10/7/2022

BY FUND BY ACCOUNT

ATTACHMENT 2
.

General Fund 336,566.56 5101 Salaries Full time 228,210.92 Streets Fund 15,761.61 5101 Volunteer Employee Retirement - American Rescue Plan Act - 5102 Salaries Part-Time - PPT 2,187.10 Sewer Fund 9,505.57 5103 Salaries Part-Time - TPT 15,927.76 Water Fund 22,270.87 5105 Salaries OverTime 6,306.20
384,104.61 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,678.40
5108 Holiday Pay 1,473.80
5109 Sick Pay 9,571.22
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 5,540.56
Police 5,288.16 5114 Comp Pay 2,913.09
Public Works - Maintenance 672.26 5115 Annual Leave Pay 6,434.32 Public Works - Enterprise 345.78 5116 Salaries - Police FTO 154.81 Recreation - Administration - 5121 PERS Retirement 28,904.04 Recreation - Special Events - 5122 Social Security 19,624.80 Children In Motion - 5123 PARS Retirement 242.42
5126 State Disability Ins. 1,074.90 6,306.20
5127 Deferred Compensation 716.66
5131 Health Insurance 46,243.74
5132 Dental Insurance 2,944.82
5133 Vision Insurance 737.62
5134 Life Insurance 386.70
5135 Long Term Disability 585.95
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 174.78
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,082.50
384,104.61
OVERTIME BY DEPARTMENT:

Total FCFA payroll cost for this period is $179,484.34. FCFA payroll and accounts payable expenditures are processed as part of the JPA financial services agreement between Arroyo Grande, Grover Beach and Oceano Community Services District. Arroyo Grande's portion of the FCFA annual budget is identified in the contractual services budget.

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
09/30/2022 - 10/13/2022
10/21/2022

BY FUND BY ACCOUNT

Item 9.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: November 22, 2022
SUMMARY OF ACTION:

Presentation of the City’s investment deposits as of September 30, 2022.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected.

RECOMMENDATION:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of September 30, 2022, as required by Government Code Section 53646(b).

BACKGROUND:

The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:

1. Type of investment.

2. Financial institution (bank, savings and loan, broker, etc).

3. Date of maturity.

4. Principal amount.

5. Rate of interest.

6. Current market value for all securities having a maturity of more than 12 months.

7. Relationship of the monthly report to the annual statement of investment policy.

Item 9.b.

City Council
Consideration of Statement of Investment Deposits
November 22, 2022

ANALYSIS OF ISSUES:

This report represents the City’s investments as of September 30, 2022. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of September 30, 2022, the investment portfolio was in compliance with all State laws and the City’s investment policy.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:

Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

DISADVANTAGES:

Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Portfolio Summary: September 30, 2022

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
September 30, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 15,134,227.23 15,134,227.23 $ 1.276% 48.729% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 0.802% Sallie Mae Bank 247,000.00 247,000.00 1.900% October 3, 2019 36 mos October 3, 2022 0.795% Eaglebank Bethesda Maryland 249,000.00 249,000.00 1.850% October 4, 2019 36 mos October 4, 2022 0.802% Goldman Sachs Bank USA 247,000.00 247,000.00 1.850% October 24, 2019 36 mos October 24, 2022 0.795% 1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 0.802% Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.795% Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.802% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.802% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.795% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.795% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.795% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.789% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.792% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.802% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.802% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.802% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.799% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.802% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.799% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.792% Total Certificates of Deposit 4,956,000.00 4,956,000.00 15.957% Agency Bonds
Federal Farm Credit Bank 2,500,000.00 2,443,365.00 1.600% November 1, 2019 48 mos November 1, 2023 8.050% Federal Farm Credit Bank 1,999,314.00 1,888,502.00 0.350% December 4, 2020 42 mos May 16, 2024 6.437% Federal Home Loan Bank 499,252.43 496,896.23 1.000% July 19, 2022 29 mos December 20, 2024 1.608% Federal Farm Credit Bank 998,431.00 927,003.00 0.430% March 17, 2021 48 mos March 3, 2025 3.215% Federal Natl Mortgage Assn 1,000,000.00 904,544.00 0.500% October 20, 2020 60 mos October 20, 2025 3.220% Federal Home Loan Bank 999,500.00 905,845.00 0.800% March 17, 2021 60 mos March 10, 2026 3.218% Federal Home Loan Bank 994,396.00 939,258.00 2.400% March 17, 2021 72 mos March 29, 2027 3.202% Federal Home Loan Bank 500,000.00 484,359.50 3.375% May 17, 2022 60 mos May 17, 2027 1.610% Total Agency Bonds 8,989,772.73 9,490,893.43 30.559%

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
September 30, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 482,495.00 3.100% May 12, 2022 47 mos April 1, 2026 1.584% Total Municipal Bonds 482,495.00 491,810.00 1.584%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 905,859.00 1.100% December 6, 2021 53 mos May 31, 2026 3.171% Total Treasury Obligations 905,859.00 984,728.00 3.171% TOTAL INVESTMENTS $ 30,468,353.96 31,057,658.66 $ 100.000%

Item 9.c.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director SUBJECT: Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
DATE: November 22, 2022
SUMMARY OF ACTION:

Consider and file the Fiscal Year (FY) 2022-23 First Quarter Financial Status Report and approve six Budget Adjustment Requests.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Preparation of the First Quarter Financial Status Report requires staff time within the existing work plan and budget for the Administrative Services Department. At the end of the first quarter, FY 2022-23 revenues for the General Fund were $2.3 million, or two percent (2%), below the Budget Target. Actual Expenditures were $6.7 million, and below the Budget Target by $1.5 million (7%).

Council is being asked to approve six budget adjustments. The requests include three budget adjustments for re-appropriation (carryover) of prior year budgets for projects started but not completed as of June 30, 2022. The remaining three requests are items identified after the final FY 2022-23 budget was completed. The overall impact to the budget is an increase in General Fund expenditures of $17,000, Water Availability expenditures of $6,134, and COPS Fund expenditures of $8,654 as reflected in the following table:

Request Revenue Expenditure
General
Fund Impact
Water Availability
Fund Impact
COPS Fund
Impact
Original
Budget
Carryover OTS Grant for Traffic/DUI Enforcement 11,542 11,542 - - - Carryover Retraining Scholarship Program 25,000 25,000 - - - Cash for Grass Program - 6,134 - 6,134 -
Radio Communication System Upgrade 13,346 26,000 - - 8,654 4,000 Steam Clean Village Sidewalks - 17,000 17,000 - -
Elm Street Park Holiday Tree Lighting 10,000 10,000 - - - Totals 59,888 95,676 17,000 6,134 8,654 4,000

Item 9.c.

City Council
Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
November 22, 2022

RECOMMENDATION:

Receive, consider, and file the FY 2022-23 First Quarter Financial Status Report; and approve six Budget Adjustment Requests.

BACKGROUND:

First Quarter Financial Report
Each fiscal year the City Council adopts a budget, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. The First Quarter Financial Status Report is the first of four financial performance reports that staff will present to Council during the 2022-23 fiscal year.

The purpose of the FY 2022-23 First Quarter Financial Status Report is to:
 Compare first quarter revenues received and expenditures incurred to the first quarter of the prior year and to the budgeted Target to determine the City’s financial performance;
 Provide explanations for key account variances and identify any potential trends that might impact financial planning; and
 Provide other key first quarter information including headcount statistics, completed Capital Improvement Projects, and requests for City Council approval of Budget Adjustment Requests that have not previously been approved.

The City’s actual first quarter financial results will be compared to both the prior year’s first quarter and the budgeted Target. The Target for expenditures is calculated as one fourth (25%) of the FY 2022-23 Budget and represents the 3-month period from July 2022 through September 2022, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This approach increased the Target from 25% to 35% for the first quarter. The Target for revenues does not use the 25% Target but a Target of

13.3% that more accurately reflects the anticipated revenues to be received in the first quarter of the fiscal year. Revenue realization is typically low at the end of the first quarter of the fiscal year due to the timing of when major tax revenues are received, the time lag involved in billing cycles, and the receipt of reimbursements. Using the Target as a comparator against actual results provides a simplified method to evaluate performance for the quarter.

Budget Adjustments
Council is being asked to approve six budget adjustments. Three of the requests include a request for re-appropriation (carryover) of prior-year budgets for projects that were started but not completed as of June 30, 2022. The remaining three requests are items were identified after the final budget was completed.

Item 9.c.

City Council
Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
November 22, 2022

ANALYSIS OF ISSUES:

First Quarter (Q1) Revenue and Expenditures Compared to Prior Year Current Year Q1 Actuals Compared to Prior Year Q1 Actuals The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenues at the first quarter of this year were $49,056 lower than the first quarter of the prior year.

Expenditures were $801,296 higher at the end of the first quarter of the current fiscal year versus the first quarter of the prior year. A more thorough explanation of first quarter variances is set forth in the attached financial report. The following is a summary of the first quarter variances between the two fiscal years.

Revenue ($49,056 lower)
The majority of the $49,056 variance between the first quarter of this year and the prior first quarter is related to the timing of property taxes received in the first quarter of FY 2021-22 that was not received in the first quarter of FY 2022-23.

Expenditures ($801,296 higher)
As mentioned, first quarter expenditures compared to the prior year were higher by $801,296. The majority of the variance between the two fiscal quarters is related to timing and payment of Liability and Property Insurance, as well as additional vacant positions.

First Quarter (Q1) Revenue and Expenditures Compared to Target Current Year Q1 Actuals Compared to Target
The table above compares first quarter actual results to the budgeted Target. First Quarter actual revenue was short of the Target by $463,660. First Quarter actual expenditures were also short of the Target by $1.5 million. The following is a summary of First Quarter
FY 2022-23
First Quarter
FY 2021-22 Variance
Revenue $ 2,309,588 $ 2,358,644 $ (49,056)
Expenditures $ 6,670,043 $ 5,868,747 $ 801,296
General Fund
FY 2022-23
First Quarter Target
FY 2022-23
First Quarter Actuals Variance
Revenue $ 2,773,248 $ 2,309,588 $ (463,660)
Expenditures $ 8,248,293 $ 6,670,043 $ (1,578,250)
General Fund

Item 9.c.

City Council
Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
November 22, 2022

the first quarter revenue and expenditure variances compared to the budgeted Target. A more thorough explanation of first quarter variances is set forth in the attached financial report.

Revenue ($463,660 lower)
The first quarter revenue shortfall compared to the Target is not unusual. Revenue realization is typically low in the first quarter of the fiscal year due to the time lag involved in billing cycles and the receipt of reimbursements. Some of the larger revenue variances are explained below.
 The largest single source of City revenue is Secured Property Tax. Secured Property Tax is billed by the County to property owners and payable in two (2) installments. Property owners typically receive their first property tax bill at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment will be received in December 2022. The second installment is due on April 1st and will be reflected in the fourth quarter report. The revenue Target includes the equivalent of one month of property tax revenue, but actuals were still lower than this conservative revenue assumption by $397,620.
 Transient Occupancy Tax (TOT) revenue is reflecting an $122,120 favorable variance to the Target. The Target and actual TOT revenue represents only two months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.
 Other revenue is made up of Business License Tax, Fines, Intergovernmental Income, Other Charges for Service, and Other Revenues. The actual revenue in this category is lower than the Target by $126,100. The largest variance in this grouping is related to the anticipated revenue from the sale of the police fleet that will be received in Q4 after the new Police Explorers are outfitted and ready for use.
 License and permit revenue fell short of the Target by $8,700. Franchise Fees fell short of the Target by $18,800. Recreation Fees fell short of the Target by $18,800 and Transfers to the General Fund fell short of the Target by $14,500. The Target is based on 25% or 3 months of the fiscal year’s total budget. The majority of the variance is timing of payments being issued through first quarter. Revenue in many of these categories is customer driven and fluctuates over the course of a year as well as year over year based on demand.

Expenditures ($1.5 million lower)
Actual first quarter expenditures were $1,578,250 under the Target. All of the City’s departments are under their spending Targets. Some of the more significant savings

Item 9.c.

City Council
Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
November 22, 2022

occurred in the Police, Administrative Services, Public Works, and Community Development Departments.
 A portion of the variance is attributed to the annual CalPERS UAL retirement payment. This payment was budgeted at $1,856,772 but the actual expenditure was $1,319,522, resulting in a favorable variance to the budget of $537,250.  Other favorable departmental variances compared to the Target include salary savings and lower contractual service spending.

Budget Adjustments
One of the purposes of the first quarter report is to recommend the re-appropriation (carryovers) of prior year budgets for services/products that were begun, but not completed, as of June 30, 2022. These requested carryovers do not include capital improvement projects. Each year, the City Council adopts a budget which commits resources to the Capital Improvement Program (CIP) that addresses infrastructure maintenance and improvements throughout the City. The CIP is funded through a variety of sources including significant grants and transfers from other funds. CIP funds do not have annual appropriated budgets. Control over capital projects is maintained by a project-length CIP budget. This project-length budget authorizes total expenditures over the duration of a construction project, rather than year by year. A detailed accounting by Project is included in Attachment 1 for information purposes.

Staff identified three projects that were budgeted in FY 2021-22 and were not completed in that fiscal year but are expected to be completed in the current year. It is requested that the following carryover budget adjustments be approved:
 $11,542 Police Department: Carryover $11,542 related to the Office of Traffic Safety (OTS) Grant for Traffic/DUI Enforcement Program. This Grant program operates from October 1, 2021 through September 30, 2022. This carryover is due to the misalignment of the program year ending in September but budgeted in FY 2021-22. The invoice for July 1 - September 30, 2022 was submitted totaling $11,542 and it is anticipated to be received within the next few weeks.  $25,000 City Council: Carryover $25,000 for the retraining scholarship program funded using SB 1090 funds. This program was approved at the March 9, 2021 City Council meeting, item 10.a., but only $15,000 was spent in FY 2021-22. This program is administered by the South County Chamber of Commerce in partnership with SLO Partners. The Chamber is continuing to process scholarships throughout this fiscal year as needs arise.

Item 9.c.

City Council
Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
November 22, 2022

 $6,134 Public Works Department: Carryover $6,134 for the Cash for Grass program from the Water Availability Special Revenue Fund that has been allocated to residents participating in the program but has not been processed for payment related to completion of work in FY 2021-22.

Finally, staff requests approval of three additional budget adjustments that are not carryovers, as described in more detail below:
 $26,000 Police Department: The Police Department has received $13,346 of Nuclear Power Plant (NPP) PG&E Grant for Emergency Management Systems for 50% of the total project cost of $26,000 to upgrade the radio communications system to improvement communications on the East side of Arroyo Grande. The remaining funds will be provided through $4,000 of the current General Fund Police Department budget and an allocation of COPS Grant fund balance of $8,654.
 $17,000 Public Works Department: It is recommended that the Streets Division Contractual Services budget be increased by $17,000 to allow the City to contract with a vendor to steam clean the Village Sidewalks. After meeting with the businesses in the Village, this request was brought forward and has been included for Council consideration. This budget request would appropriate $17,000 from the General Fund balance to complete this project.
 $10,000 Recreation Department: The Recreation Department has received approximately $10,000 in donations to be used for the Elm Street Park Holiday Tree Lighting event on December 10, 2022. This event will include a City tree lighting ceremony, festival crafts, snow and many more activities to be enjoyed by the community. This budget adjustment request would appropriate approximately $10,000 of donations to be accepted and to fully fund the costs of the entire event.

No General Fund dollars are proposed to be used for the event.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file the Fiscal Year 2022-23 First Quarter Financial Status Report and approve six Budget Adjustment Requests;

2. Provide other direction to staff regarding the FY 2022-23 First Quarter Financial Status Report and the six Budget Adjustment Requests;

3. Receive and file the FY 2022-23 First Quarter Financial Status Report and do not approve the Budget Adjustment Requests and provide further direction to staff; or

4. Provide other direction to staff.

Item 9.c.

City Council
Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
November 22, 2022

ADVANTAGES:

The financial report presents an updated review of the City’s financial performance in the first half of FY 2022-23. Approval of the requested budget adjustments will enable staff to continue providing high quality services to the organization and to the public.

DISADVANTAGES:

No disadvantages have been identified at this time.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Fiscal Year 2022-23 First Quarter Financial Status Report

ATTACHMENT 1
City of Arroyo Grande
Fiscal Year 2022-23
First Quarter Financial Status Report

INTRODUCTION
The following report is an overview of the City’s fiscal position at the end of the first quarter of Fiscal Year (FY) 2022-23. The purpose of this report is to update the public and the City Council on the City’s financial position at the end of the first quarter of the fiscal year, and compare actual results to the prior year and the budgeted Target, to determine the City’s performance. The first quarter timeframe is July 1 through September 30, 2022.

The financial report is organized in the following sections:

Section 1 – an overview of City’s financial position at the end of the first quarter of the FY 2022-23. This includes a comparison of first quarter results between the current and prior year. In addition, first quarter results will be compared to the budgeted Target. As part of the analysis, brief explanations of significant revenue and expenditure variances are included.

Section 2 – a listing of any personnel changes occurring during the first quarter and a summary of headcount by
department. This section also includes the City’s calculated vacancy rate.

Section 3 – an update on the Capital Improvement Projects (CIP) managed by the Public Works and Community
Development Departments. This section includes CIP that were completed in the first quarter along with their final costs.

Section 4 – a listing of Budget Amendment Requests previously approved by Council and completed in the first quarter, as well as a list of additional budget adjustments that are being presented to Council along with the first quarter report for consideration and approval.

ENSURING FISCAL
STABILITY:

In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.

SECTION 1: OVERVIEW OF FINANCIAL POSITION

CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This financial report will focus primarily on the General Fund but will also report on all Governmental Funds.

General Fund – The General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government.

Special Revenue Funds – Special revenue funds are used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.

Debt Service Funds – This fund is used to account for the accumulation of resources and payment of longterm debt principal interest. This includes the USDA loan issued by the City to finance the relocation of City Hall.

Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and expenditures are segregated into a fund with financial statements separate from all other governmental activities. These funds include Water and Sewer services provided to City residents.

Private Purpose Fund – The private-purpose fund was created to hold the assets of the former Redevelopment Agency of the City of Arroyo Grande until they are distributed.

Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there are two Agency funds. One is the Sanitation District fund, which accounts for the receipt and remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation District. The other is the Downtown Parking Fund, which collects assessments from Arroyo Grande Village merchants within the boundaries of the Parking and Business Improvement Area for maintenance of the Village parking lots.

The following chart below shows an overview of the City’s fund structure.

Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking Administrative Services Public Access Television Sewer Facility Sanitation Distribution Community Development Police Protection Impact Water
Police Department Park Development Water Facility
Recreation Services Park Improvement Lopez Water
Public Works Recreation Community Center
Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.

Water Availability
CDBG Grant Fund
American Rescue Plan Act (ARPA)
State COPS Block Grant
Agency Funds
Special Revenue Funds GOVERNMENTAL FUNDS FIDUCIARY FUNDS

ALL FUNDS

PROPRIETORY FUNDS
General Fund
Debt Service Funds
Enterprise Funds
Private Purpose Fund

CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns through the end of the first quarter of FY 2022- 23 and compares the current quarter results against the prior year’s results for all Governmental Funds as well as the City’s General Fund. The calculated percentages in the table reflect the first quarter actuals for both revenue and expenditures, divided by that fiscal year’s annual budget.

Table 1
The following discussion focuses on both the City’s Governmental Funds and the General Fund and provides a comparison between first quarter results for the current and prior year for both revenue and expenditures. Governmental Funds and General Fund revenue and expenditures for the first quarter of this year are generally on Target with the prior year. The Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the General Fund.

Governmental Funds – At the end of the first quarter of FY 2022-23, Governmental Fund revenue was 5%, or $1.5 million higher the prior year, and expenditures were higher by 1% or $850,953.

The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the General Fund and the newly created American Rescue Plan Act (ARPA) Fund, which is separate from the General Fund and not otherwise addressed in this report. The Governmental Funds category includes the General Fund as well as other Special Revenue Funds. The General Fund and ARPA Fund variances are explained as follows:

General Fund - The General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. General Fund revenue in the first quarter was 1%, or $49,056 lower than the first quarter of the prior year. Expenditures increased by 1% or $801,296 higher than the first quarter of the prior year.

ARPA Fund – The ARPA Fund was created to help separately track funding provided pursuant to the American Rescue Plan Act. This Act is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To date the City has received the full amount allocated totaling $4,300,241 In FY 2021-22 expenditures incurred totaled $604,246, the remaining $3,695,996.22 is currently recognized as revenue in FY 2022-23.

First Quarter
FY 2022-23
First Quarter
FY 2021-22 Variance
Revenue $ 6,740,238 $ 5,224,312 $ 1,515,926
Expenditures $ 7,317,897 $ 6,466,944 $ 850,953
First Quarter
FY 2022-23
First Quarter
FY 2021-22 Variance
Revenue $ 2,309,588 $ 2,358,644 $ (49,056)
Expenditures $ 6,670,043 $ 5,868,747 $ 801,296
Governmental Funds
General Fund

GENERAL FUND IMPACTS
The following discussion focuses on the City’s General Fund performance. Chart 1 starts off with a simple overview of General Fund performance compared to the Target. Next are expenditures by category (Table 2). This is followed by a summarized look at FY 2022-23 first quarter actual expenditures compared to the Target (Table 3). Lastly, a discussion of General Fund revenue is included, which compares first quarter actual results to the Target (Table 4).

Using the Target as a comparator against actual results provides a simplified method to evaluate performance for quarter. The Target for revenues does not use the 25% Target but a Target of 13.3% that more accurately reflects the anticipated revenues to be received in the first quarter of the fiscal year.

Revenue realization is typically low at the end of the first quarter of the fiscal year due to the timing of receipt of major tax revenues, the time lag involved in billing cycles, and the receipt of reimbursements.

The City’s actual first quarter financial results will be compared to both the prior year’s first quarter and the budgeted Target. The Target for expenditures is calculated as one fourth (25%) of the FY 2022-23 Budget and represents the 3-month period from July 2022 through September 2022, except for the NonDepartmental Annual Payments line that has a Target of the full budget. This approach increased the Target from 25% to 35% for the first quarter.

Chart 1
Chart 1 shows a simple comparison
of actual first quarter revenue and
expenditures to the Target. The
actual first quarter General Fund
revenue is less than the budgeted
Target by $500,000, which is not
unusual since revenue realization
is typically lower than the Target
through the first quarter due to the
time lag involved in billing cycles
and the receipt of
reimbursements. Likewise, actual
expenditures through first quarter
totaled $6.7 million, or 29% of the full year’s Budget, and are under the Target by $1.5 million. A more detailed discussion on General Fund revenue and expenditure variances is included later in this report.

Table 2
Table 2 reflects major expenditure cost
categories within the General Fund. This
chart is intended to explain where the City’s
resources were spent during the first
quarter. Within the total expenditures of
$6.7 million, 67.7% of the City’s costs are
associated with personnel, 29.4% with
operating and maintenance, 1.4% for the
City’s debt service, and 1.5% with transfers
to other funds.

Table 3 reflects the first quarter status of all General Fund operating departments. Some departments include multiple divisions. The divisions are consolidated under their respective department, rather than reflected individually within the table.

Table 3 – General Fund Expenditures by Department
Overall, first quarter expenditures were $1,578,250 under the Target. Though all City departments were under their spending Targets, some of the more significant savings is occurred in the Non-Departmental Annual Payments, Police, Public Works, and Community Development Departments. The first quarter Target is based on three months or 25%, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This line includes the City’s Unfunded Accrued Liability (UAL) retirement payment and the General and Liability Insurance payment. This approach increased the Target from 25% to 35% for the first quarter. A more detailed explanation of key expenditure variances by individual department/division is provided below.

City Administration $ 1,330,056 $ 332,514 $ 219,094 $ 113,420 9% Legislative & Information Services 496,875 124,219 75,889 48,329 10% Administration Services 6,171,158 1,542,790 1,511,044 31,745 1% Non-Departmental Annual Payments 3,218,631 3,218,631 2,681,381 537,250 17% Community Development 2,099,600 524,900 368,641 156,259 7% Police Department 6,423,392 1,605,848 1,131,138 474,710 7% Recreation Services 1,220,500 305,125 269,446 35,679 3% Public Works 2,377,065 594,266 413,409 180,857 8%
TOTAL EXPEDITURES 23,337,277 8,248,293 6,670,043 1,578,250 7% %
Fav/(Unfav)
General Fund Department Variances - First Quarter
General Fund Department 2022-23
Budget
2022-23 Q1
Actuals
Dollar
Fav/(Unfav)
2022-23 Q1
Target
FY 2022-23 % of
Q1 Acutals Actuals
Personnel Costs $ 4,517,983 67.7%
Operating Costs 1,964,236 29.4%
Debt Service 90,076 1.4%
Capital Outlay - 0.0%
Transfers Out 97,749 1.5%
Total $ 6,670,043
Expenditure Category

KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS FOR FISCAL YEAR 2022-23
The Administrative Services Department includes the
City’s Fiscal as well as Information Technology
functions. The annual CalPERS UAL retirement payment
was budgeted at $1,856,772 but the actual expenditure
was $1,319,522. This budget also includes funding for a true-up payment to the Five Cities Fire Authority (FCFA) totaling an estimated $550,000 ($50,000 per year for 10 years + $50,000 for FY 2022-23) for the City’s share of accrued actuarial liability for employees who worked for the City before the FCFA was formed.

No new CalPERS plan was created for the FCFA and instead all FCFA employees have been covered under the City of Arroyo Grande’s CalPERS pension plans. As a result, the City’s CalPERS plans include liabilities for employees and retirees of the City and of FCFA. Since the JPA was formed, FCFA has paid the full costs of the City’s Fire Safety CalPERS plans. As a result, the FCFA has been paying the CalPERS liabilities of City of Arroyo Grande employees that were incurred before the FCFA was formed. The City will be required to pay back these amounts as part of the unwinding process contemplated in the Third Amendment to the JPA. The remaining variance is related to minimal contractual services for the Master Fee Study contract that began work in September and the Accounting/HR Support contract that is anticipated to begin in December.

Police Services includes the functions of Administration, Patrol Services, Support Services and the Office of
Traffic Safety (OTS) Grant for Traffic/DUI Enforcement
Program. For simplicity, will be analyzed in total rather than by individual divisions. Some of the more
significant variances include:
• The Police Patrol Division has salary savings of approximately $240,000 related to a few factors including: one vacancy of its Police Officer position, one Police Officer out related to workers comp, and savings related to many Officers working in a different step than budget. • The Police Support Services Division currently has one vacancy of its Police Officer positions in the first quarter resulting in labor savings of approximately $40,480. • The contract with the County Sheriff Department for dispatch services is paid semiannually in the months of December and June. Payments for these services will not be made until the second and fourth quarters, resulting in a first quarter favorable variance to the Target of $110,215. • The City’s contract with the County for Animal Control Services has also resulted in a variance in Police Administration because the July through September payment was made in the second quarter, resulting in a first quarter favorable variance to the Target of $22,125. • The police fleet vehicle payment will not be paid until the City receives the vehicles later this fiscal year, resulting in a favorable variance of $61,825.

Department: Administrative Services
Division: 4120-Administrative Services and
4145-Non Departmental
Issue: Overall savings in Contractual Services
and CalPERS prepayment
Impact to General Fund: $568,995 savings
Department: Police Services
Division: Various (4201, 4203, 4204, 4209)
Issue: Overall savings in salaries and
benefits
Impact to General Fund: $474,710 savings

The Public Works Department, for purposes of the
General Fund, includes the functions of Government
Buildings, Auto Shop, Administration, Park
Maintenance, and Soto Sports Complex Divisions. The
majority of the favorable variance in this department
can be attributed to salary savings and lower spending
in contractual services. For simplicity, variances will be analyzed in total rather than by individual divisions.

Some of the more significant variances include:
• The Government Buildings Division vehicle replacement payment for 3/4 Ton Pickup with Utility Bed will not be paid until the City receives the equipment later this fiscal year, resulting in a favorable variance of $15,250.
• The Public Works Administration Division currently has two vacancies its Associate Engineer and Administrative Secretary positions in the first quarter resulting in labor savings of approximately $55,000.
• The September Electricity Payment to PG&E was paid in the second quarter resulting in a first quarter favorable variance of $23,400.
• Minimal contractual services for the Public Works Administration Division were incurred through first quarter resulting in $17,170 of favorability to the Target. The following table will summarize where these savings occurred:
• The vacancy of the Maintenance Worker position in the Parks Maintenance division in the first quarter resulted in labor savings of approximately $30,500. • Minimal contractual services for the Parks Maintenance Division were incurred through first quarter resulting in $10,175 of favorability to the Target. The following table will summarize where these savings occurred:
• The Parks Maintenance Division equipment replacement payment for the Riding Lawn Mower and a portion of the Wood Chipper will not be paid until the City receives the equipment later this fiscal year, resulting in a favorable variance of $29,000.

PW Administration Services Budget Target Expenditures Variance Street sweeping services 28,800 7,200 4,500 2,700
Traffic signal services 43,000 10,750 3,270 7,480
Facility Dude Annual Fee 1,000 250 - 250
CIP Consultant Services 7,000 1,750 - 1,750
Charter Communication 600 150 160 (10)
Misc. consultant services 20,000 5,000 - 5,000
100,400 25,100 7,930 17,170
Park Maintenance Services Budget Target Expenditures Variance Tree trimming and removals 12,000 3,000 - 3,000
Landscape services (Misc.) 30,000 7,500 - 7,500
Treekeeper contract extension 2,500 625 - 625
Outside assistant & Misc. evaluations 1,000 250 1,200 (950) 45,500 11,375 1,200 10,175
Department: Public Works
Division: Various (4213, 4305, 4307, 4420,
4430)
Issue: Overall savings in salaries and
contractual services
Impact to General Fund: $180,857 savings

The Community Development Department includes the
functions of Planning, Engineering, and Building &
Safety Divisions. The majority of the favorable variance in this department can be attributed to salary savings
and lower spending in contractual services. Salary
savings within Community Development is attributed to a number of staffing variances that occurred through the first quarter of the fiscal year and include:
• A vacancy of the Permit Technician position in the Community Development Department occurred when a staff member was promoted to Assistant Planner in the first quarter, resulting in labor savings of approximately $88,500.
• Minimal contractual services for the Planning Division were incurred through first quarter resulting in $43,000 of favorability to the Target. The following table will summarize where these savings occurred:
• The part-time CDD Intern position remained vacant through the first quarter. • Contractual services were budgeted for on-call engineering services; however, none of the budgeted services were incurred through first quarter, resulting in a favorable variance of $23,793 to the Target. The following table will summarize where these savings occurred:

Budget Target Expenditures Variance
100,000 25,000 - 25,000
50,000 12,500 - 12,500
30,000 7,500 2,000 5,500
180,000 45,000 2,000 43,000
On-Call Planning Services and Misc. Plann
On-Call Environmental Review Services
Comprehensive General Plan Update
Planning Contractual Services
ngineering Contractual Services Budget Target Expenditures Variance tormwater:
2nd Nature Software 9,000 2,250 8,574 (6,324)
Annual Water Quality Testing/Report 15,000 3,750 - 3,750 MS4 Permit 7,000 1,750 - 1,750
On-Call Engineering Services 130,000 32,500 7,883 24,617 161,000 40,250 16,457 23,793

Department: Community Development
Division: Various (4301, 4130, 4212)
Issue: Overall savings in salaries and
contractual services
Impact to General Fund: $156,259 savings

KEY REVENUE VARIANCES BY ACCOUNT FOR THE FIRST QUARTER
Table 4 – General Fund Revenue
As reflected in Table 4, first quarter actual revenue was short of the Target by $463,660. This table uses a Target of 13.3% that more accurately reflects the anticipated revenues to be received in the first quarter of the fiscal year. Revenue realization is typically low at the end of the first quarter of the fiscal year due to the time lag involved in billing cycles and the receipt of reimbursements. A more detailed discussion is included below to help explain actual revenue variances through first quarter compared to the Target.

Property Tax –The majority of the City’s property tax revenue comes from Secured Property Taxes. This tax is billed on a fiscal year (July 1- June 30) basis and is payable in two (2) annual installments. Property owners typically receive their first property tax bill at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment will be received in December 2022. The second property tax bill installment is received in April 2023 and will be included in the fourth quarter report. Property tax typically represents around 29% of the City’s annual revenue. The Target is based on one month of Property Tax revenue. Actual revenue received in this category was lower than this conservative Target.

Sales Tax – Salestax realization through first quarter is on track. Actual sales tax revenue received through first quarter was $377,949 and represents two months of payments (Jul – Aug). The Target is also based on two months of revenue, taking into account the timing of anticipated payments.

Transient Occupancy Tax (TOT) – TOT revenue is reflecting an $122,120 favorable variance to the Target.

The Target and actual TOT revenue represents only two months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.

Property Tax in Lieu of Vehicle License Fees (VLF) – Property tax in lieu of VLF is received in two installments during the fiscal year. Typically, the revenue is received in the months of January (3rd quarter) and June (4th quarter). The Target for this revenue is zero in the first quarter.

Property Tax $ 6,079,509 $ 506,626 $ 109,006 $ (397,620) -7% Sales Tax 4,730,375 394,198 377,949 (16,249) 0%
Transient Occ. Tax 1,300,000 216,667 338,786 122,120 9% Property Tax in Lieu of VLF 1,933,600 - - - 0%
Franchise Fees 703,900 117,317 98,548 (18,769) -3%
License & Permit Fees 431,100 107,775 99,098 (8,677) -2% User Fees 536,800 134,200 132,027 (2,173) 0%
Planning Fees 353,700 88,425 105,558 17,133 5%
Recreation Fees 822,610 205,653 186,862 (18,790) -2%
Transfers In 3,012,700 753,176 738,675 (14,501) 0%
Other Revenue 996,850 249,213 123,079 (126,134) -13%
TOTAL 20,901,144 2,773,248 2,309,588 (463,660) -2%
FY 2022-23
Q1 Target
%
Fav/(Unfav)
General Fund Revenue Variances - Year End
REVENUE BY CATEGORY 2022-23
Budget
FY 2022-23
Q1 Actuals
Dollar
(Unfav)/Fav

Franchise Fees – Only two months of South County Sanitary Services (Waste Connections) franchise fees were received through first quarter. In addition, Charter Communications franchise fees earned in the first quarter will not be paid and received until the second quarter. In light of the timing of payments, the Target is based on 2 months of revenue. Without the Charter communications franchise fee receipts, the actual revenue at the end of the first quarter is lower than the Target by $18,769.

License & Permit Fees and Planning Fees– License and permit revenue fell short of the Target by $8,677.

Planning revenue exceeded the Target by $17,133. The majority of the negative variance is due to fewer permits being issued through first quarter than estimated in the Target. The Target is based on 25% or 3 months of the fiscal year’s total budget. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.

Recreation Fees– Recreation revenue fell short of the Target by $18,790. The Target is based on 3 months of the fiscal year’s total budget.

SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS
POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (1st Quarter) None made during this quarter.

FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY The following table reflects FTE staffing by department. The table only includes permanent staff and does not include part-time or temporary staffing. While departments may hire part-time staff on a regular or seasonal basis, they are not included in the analysis below.

EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of the first quarter of FY 2022-23 was 10.3%. This equates to eight (8) vacant positions. The vacancy rate tracks the number of permanent vacant positions at the end of the quarter in comparison to the total number of permanent positions available. Unlike a turnover rate, which tracks employees that separated during the period, the vacancy rate only looks at vacancies at the end of period. The costs associated with turnover includes the cost of advertising new positions, training, overtime, lowered productivity, and workload balance.

Department Adopted Budget
Headcount (FTE’s)
Vacancies
(1st Qtr)
% of Total
Staffing Vacant Positions
City Manager & Human Resources 3 - 4% Management Analyst Administrative Services 7 1 9% IT Manager
Community Development 10 3 13% Permit Tech.

Legislative & Info Services 2 - 3%
Police Services 29 1 37% Police Officer
Public Works 24 3 31% Maintenance Worker, Associate Engineer, Administrative Secretary
Recreation Services 3 - 4%
Total 78 8 100%

SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
This information is provided to keep the Council apprised of the status of the City’s Capital Improvement Projects (CIP). No CIP projects were completed in the first quarter of FY 2022-23.

SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS Administrative and Previously-Approved First Quarter Budget Adjustments The following first quarter budget adjustments were previously approved by Council or are classified as administrative and not requiring Council approval.
$5,566,936 Capital Improvement: Administrative Carryover of $5,566,936 for the Capital Projects listed in the table below. Capital Project funds do not have annual appropriated budgets. Control over capital projects is maintained by a project-length capital improvement budget. This project-length budget authorizes total expenditures over the duration of a construction project, rather than year by year. This list summarized the total project budget and is inclusive of many revenue sources including: General Fund, Water Fund, Sewer Fund, Sales Tax Fund, Donations, COPS Grant, Other Government Agencies, CDBG, Park Improvement Fund, RSHA, USHA, Transportation Facilities, HSP, ARPA, and Water Availability. $110,015 Capital Improvement: Appropriated Sales Tax Fund of $110,015 to complete the Elm Street Park Inclusive Playground Replacement Project. Approved on 08/09/2022 Council meeting, item 8.f. – this was completed as in November 4, 2022.

Fund Project # Project Title Project Budget Adjustment
350 5463 Woman's Club Interior Lighting 2,167
350 5470 Report Management System (RMS) Upgrade PD 150,000 350 5473 Replacement Generator at FCFA Station 1 116,911 350 5474 Fuel Management System/Dispenser Replacement 64,350 350 5476 City Hall Front Door Accessibility Improvements 53,341 350 5540 Central Irrigation Controls 10,000
350 5515 Various Park Improvements 13,418
350 5554 Soto Sports Complex ADA Bleachers 5,000
350 5559 ADA Drinking Fountains 12,484
350 5563 Citywide Trash/Recycle Receptacle Replacement 1,582 350 5564 Elm St. Park Playground Structure 170,688
350 5565 Soto Sports Complex Fencing Repairs 2,952
350 5607 Pedestrian Crossing Enhancement Project 75,359 350 5612 Systematic Safety Analysis Report Program (SSARP) 2,664 350 5620 Swinging Bridge Reinforcement 610,474
350 5629 Guardrail Replacement 55,000
350 5638 Pavement Management Program 621,150
350 5642 Brisco Road/US 101 Interchange 817,468
350 5679 Traffic Way Bridge Replacement Project 629,030 350 5797 Storm Drain System at 251 E. Grand Ave. (Chervon) 39,689 612 5821 South Alpine St. Sewer Rehabilitation 246,777
612 5849 Maintenance Hole Rehabilitation 69,842
640 5911 Phased Mains Replacement 202,224
640 5944 Water Well #11 Facilities 42,771
640 5946 Galvanized Service Replacements 88,093
640 5953 Scada Radio Upgrades 229,900
640 5975 Central Coast Blue 1,233,603
5,566,936

$109,000 Police Department: Received $109,000 of Office of Traffic Safety Grant funds and appropriated the funding to purchase Crossroads Traffic Collision Reporting and Electronic Citations Systems for Traffic Records Improvement. Approved on 09/13/2022 Council meeting, item 8.h. $58,000 Police Department: Received $58,000 of Office of Traffic Safety Grant funds and appropriated the funding to implement driving under the influence enforcement services. Approved on 09/13/2022 Council meeting, item 8.i.
$90,618 Capital Improvement: Appropriated unexpended American Rescue Plan Act (ARPA) and Sales Tax funds of $90,618 to complete the 2022 Pedestrian Crossing Improvement Project. Approved on 09/27/2022 Council meeting, item 8.h.

Additional Requested First Quarter Budget Adjustments
In addition to the administrative budget adjustments for the CIP and the adjustments previouslyapproved by the City Council during the first quarter, six new budget adjustments are proposed for approval along with the review and receipt of this report.

Three of the adjustments request to carryover funds for non-CIP projects that were budgeted in FY 2021-22 and were not completed in that fiscal year but are expected to be completed in the current year. These three requested carryover adjustments include:
• $11,542 Police Department: Carryover $11,542 related to the Office of Traffic Safety (OTS) Grant for Traffic/DUI Enforcement Program. This Grant program operates from October 1, 2021 through September 30, 2022. This carryover is due to the misalignment of the program year ending in September but budgeted in FY 2021-22. The invoice for July 1 - September 30, 2022 was submitted totaling $11,542 and it is anticipated to be received within the next few weeks. • $25,000 City Council: Carryover $25,000 for the retraining scholarship program funded using SB 1090 funds. This program was approved at the March 9, 2021 City Council meeting, item 10.a., but only $15,000 was spent in FY 2021-22. This program is administered by the South County Chamber of Commerce in partnership with SLO Partners. The Chamber is continuing to process scholarships throughout this fiscal year as needs arise. • $6,134 Public Works Department: Carryover $6,134 for the Cash for Grass program from the Water Availability Special Revenue Fund that has been allocated to residents participating in the program but has not been processed for payment related to completion of work in FY 2021-22.

Finally, three additional budget adjustments are requested as described in more detail below:
• $26,000 Police Department: The Police Department has received $13,346 of Nuclear Power Plant (NPP) PG&E grant funding for Emergency Management Systems for 50% of the total project cost of $26,000 to upgrade the radio communications system to improvement communications on the East side of Arroyo Grande. The remaining project costs will be funded from $4,000 of the Police Department’s current General Fund budget and an allocation of COPS Grant fund balance totaling $8,654.
• $17,000 Public Works Department: It is recommended that the Streets Division Contractual Services budget be increased by $17,000 to steam clean the Village Sidewalks. After meeting with

the businesses in the Village, this request was brought forward and has been included for Council consideration. This budget request would appropriate $17,000 from the General Fund balance to complete this project.
• $10,000 Recreation Department: The Recreation Department has received approximately $10,000 in donations to be used for the Elm Street Park Holiday Tree Lighting event on December 10, 2022. This event will include a City tree lighting ceremony, festival crafts, snow and many more activities to be enjoyed by the community. This budget adjustment request would appropriate approximately $10,000 of donations to be accepted that will fully fund the costs of the entire event. No General Fund dollars are requested to support the event.

Item 9.d.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
DATE: November 22, 2022
SUMMARY OF ACTION:

Consideration and acceptance of an accounting of development impact fees collected from development projects during the fiscal year ending June 30, 2022.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no direct financial impact of the status report other than the staff time required to prepare it, which is estimated at 2 hours.

RECOMMENDATION:

Adopt a Resolution accepting the status report on the receipt and use of Development Impact Fees (AB 1600) during the fiscal year ending June 30, 2022.

BACKGROUND:

Government Code Sections 66000 et seq. (enacted via AB 1600) requires local agencies to provide an accounting of impact fees imposed on development projects. These fees (typically titled AB 1600 fees) are intended to mitigate certain impacts of development projects on City facilities and infrastructure.

The accounting and reporting responsibilities of AB 1600 require the City to provide a detailed reporting of the use of development impact fees every five years (beginning with FY 1997-98). Due to the fact that several of the impact fees have different reporting periods, it has been the City’s practice to report the status of Development Impact Fees on a yearly basis so as not to miss a reporting date in error.

Item 9.d.

City Council
Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
November 22, 2022

The City must comply with two basic requirements with respect to the handling of impact fees. First, the City must report findings on the amount collected for each fee, the use of the fees, and any unexpended fees at year-end. These findings must:

1. Identify the purpose for the fee;

2. Demonstrate a reasonable relationship between the fee and the purpose for which it was charged;

3. Identify all sources and amounts of funding anticipated to complete financing of incomplete improvements;

4. Designate the approximate dates these funding sources are expected to be deposited into the appropriate account or fund.

When sufficient funds have been collected to complete financing of public improvements in progress but not completed, the City has 180 days to identify an approximate date by which the construction of the public improvement will begin or be completed.

The second requirement provides that the City shall establish separate capital facility accounts for improvements funded by development impact fees. Interest shall be earned and recorded in each account. The City is required to make available to the public the following information:

1. A brief description of the type of fee in the account.

2. The amount of the fee.

3. The account’s beginning and ending balance.

4. The amount of fees collected and the interest earned.

5. A description of the improvements on which the funds were expended and the amount expended on each improvement, including the percentage of the improvement funded with development fees.

6. An approximate date by which the construction of a public improvement will begin if the City determines that sufficient funds have been collected to complete financing on the incomplete improvement.

7. A description of each inter-fund transfer or loan made from the account.

8. The amount of any refunds.

Attached to the Resolution is the required financial information as of June 30, 2022 (Exhibits A-H). The information consists of beginning and ending fund balances for each Development Impact Fee charged by the City, including interest earned, and details of all expenditures made from these sources.

ANALYSIS OF ISSUES:

There are eight active Development Impact Fees identified as subject to AB 1600 reporting requirements. Three of the fees were first required to report in January 1999.

Those three fees are the Traffic Signalization Fee, the Transportation Facility Fee, and

Item 9.d.

City Council
Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
November 22, 2022

the Drainage Facility Fee. The Water Neutralization Fee was required to report for the first time in 2003. The remaining four Development Impact Fees (the Fire Protection Fee, the Police Facilities Fee, the Community Center Fee, and the Park Improvement Fee) were first required to report in 2005. The City also charges a Park Development Fee, which is a Quimby Act Fee (Government Code 66477) and does not fall under the AB 1600 reporting requirements, so it is not included in the attached report.

The City utilizes fund accounting to track and segregate Development Impact Fees from other City revenues. Although the City pools its cash for investment purposes, interest income is allocated to each of the funds based on their respective cash balances. Staff examined the accounts to determine if any Development Impact Fees collected between January 1989 and June 30, 2022 remained unexpended. The results of this examination are shown in the attachments to the proposed Resolution and summarized below.

Traffic Signalization Fund (Fund 222)
Ordinance 346 was adopted in May of 1986 as a mechanism for assessing fees on new developments in proportion to the amount of anticipated traffic generated by a given development. The fees were restricted for funding the construction of traffic signal systems, signage, and other traffic control devices. This development impact fee came under Government Code Section 66000 et seq. in January 1989, when AB 1600 fees were recognized. The Traffic Signalization Fund has accumulated $1,152,637 in unspent impact fees, of which $40,000 is identified in the Capital Improvement Program for the Fair Oaks/Halcyon Road Traffic Signal Update in FY 2022-23 and $959,000 is identified in the Capital Improvement Program for the Brisco Road/101 Interchange project in FY 2023-24.

Transportation Facility Impact Fund (Fund 224)
The fund was established in January 1994 to track fees paid by developers for the construction of improvements to streets throughout the City. When a project serves both new and existing development, only the portion related to new development is charged against this fund. The Transportation Facility Impact Fund has accumulated $2,637,416 in unspent impact fees, of which $1,377,468 is also identified in the Capital Improvement Program for the Brisco Road/101 Interchange project.

Drainage Facility Fund (Fund 231)
This fund was established in January 1986 to track fees collected from developers to acquire and construct drainage facilities with a designated drainage zone attributable to new development. This development impact fee came under Government Code Section 66000 et seq. in January 1989, when AB 1600 fees were recognized. As with the Transportation Facility Impact fees, when a project serves both new and existing development, only the portion related to new development is charged against this fund.

The Drainage Facility Fund balance is $5,876 and will be expended in FY 2022-23 for the

Item 9.d.

City Council
Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
November 22, 2022

Tally Ho/Corbett Canyon Creek Confluence Restoration and Sedimentation Reduction project.

Water Neutralization Impact Fund (Fund 226)
This fund was established in October 1998 to account for mitigation fees collected from developers to neutralize projected water demand of development projects above historical usage amounts. When a project serves both new and existing development, only the portion related to new development is charged against this fund. The Water Neutralization Fund ended the year with a fund balance of $276,817, of which $105,000 is budgeted for water rebate programs including “Cash for Grass” and Washing Machine rebates.

Fire Protection Fund (Fund 210)
The Impact Fee Study of March 2000 instituted the Fire Protection Fee. This fee is to be used for facilities to house fire fighting personnel and equipment serving future development. This fee was established pursuant to AB 1600. Fire Protection Fund ended the year with $361,485 in fund balance; the FY 2022-23 budget did not identify any projects at this time.

Police Protection Fund (Fund 212)
The Police Protection Fund was established in March 2000 to account for monies that were collected from new development for the expansion of police facilities. This fee was established pursuant to AB 1600. The Police Protection Fund has a balance of $55,324; the FY 2022-23 budget did not identify any projects at this time.

Community Center Fund (Fund 215)
The Impact Fee Study of March 2000 instituted the Recreation Community Center Fee.

The fee was enacted to ensure community center facilities are maintained at 542 square feet per thousand population. This fund has a balance of $27,183. The FY 2022-23 budget did not identify any projects for use of this funding at this time.

Park Improvement Fund (Fund 214)
This impact fee resulted from the Impact Fee Study of March 2000. This fee is to be used to improve parklands in order to maintain 4.0 acres of neighborhood and community parks per thousand residents. This fee was established pursuant to AB 1600. FY 2000-01 was the first-year monies were collected for Park Improvement. The Park Improvement Fund has a balance of $221,991. These funds are scheduled for various building and park improvements, which are identified in Exhibit H of Attachment 2.

The complete Status Report of the City’s Development Impact Fees can be found in Attachment 2 of this staff report.

Item 9.d.

City Council
Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
November 22, 2022

ALTERNATIVES:

The following alternatives are provided for City Council consideration:

1. Adopt the Resolution accepting and filing the report;

2. Do not adopt the Resolution and request further information; or

3. Provide direction to staff.

ADVANTAGES:

By accepting the status report on Development Impact Fees, the City will be complying with Government Code Sections 66000 et seq. that require local agencies to provide an accounting of impact fees collected from development projects.

DISADVANTAGES:

There are no disadvantages in relation to the recommended action.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENT:

1. Proposed Resolution – Status Report on Development Impact Fees

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO

GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT
IMPACT FEES (AB 1600)
WHEREAS, Government Code Section 66001 (d) requires the City to make findings once every five fiscal years with respect to any portion of a development impact fee remaining unexpended in its account five or more years after deposit of the fee; and WHEREAS, 66001(d) requires the City to: (1) identify the purpose to which the fee is to be put, (2) demonstrate a reasonable relationship between the fee and the purpose for which it was charged; (3) identify all sources and amounts of funding anticipated to complete financing in incomplete improvements; and (4) designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund; and
WHEREAS, the Council has reviewed the development impact fees collected between July 1, 2013, and June 30, 2022, to determine if any such development impact fees remain unexpended; and
WHEREAS, the Council finds that expenditures made on public improvements funded from development impact fees are consistent with the requirements of Government Code Section 66006; and
WHEREAS, Government Code Section 66006 requires the City to provide the public with the following information: (1) a brief description of the type of fee in the account or fund; (2) the amount of the fee; (3) the beginning and ending balance of the account or fund; (4) the amount of the fees collected and the interest earned; (5) an identification of each public improvement on which fees were expended and the amount of the expenditures, including the total percentage of the cost of the public improvement that was funded with fees; (6) a description of each interfund transfer or loan made from the account or fund; and (7) the amount of refunds made.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby accepts and files the Staff Report and Status Report on development impact fees, as reflected in Exhibits A – H, attached hereto and incorporated herein by reference, which include the information as required by Government Code Section 66000 et seq.

On motion of Council Member ____________, seconded by Council Member _______________, and
on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 22nd day of November 2022.

RESOLUTION NO.

PAGE 2
_________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
_________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY

EXHIBITS
A - H

EXHIBIT A
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Traffic Signal Assessments $ 80,982 $ 26,976 $ 23,338 $ 117,309 $ 130,872 $ 47,232 $ 28,799 $ 90,770 $ 57,348 $ 7,888Interest Income 2,167 3,197 6,576 10,917 3,631 5,689 16,693 15,892 2,134 7,804 Total Revenues $ 83,149 $ 30,173 $ 29,914 $ 128,226 $ 134,503 $ 52,922 $ 45,492 $ 106,662 $ 59,482 $ 15,691 Expenditures:

Operating Expenses - - - 1,948 - 96 - - - -
Excess of Revenues Over
Expenditures 83,149 30,173 29,914 126,278 134,503 52,826 45,492 106,662 59,482 15,691 Other Financing Uses:

Capital Projects - - 12,718 28,180 1,723 - - - - -
Excess of Revenues Over
(Under) Expenditures andOther Financing Uses 83,149 30,173 17,196 98,098 132,780 52,826 45,492 106,662 59,482 15,691 Fund Balance, Beginning of Year 511,087 594,236 624,409 641,605 739,703 872,483 925,309 970,801 1,077,463 1,136,945Fund Balance, End of Year $ 594,236 $ 624,409 $ 641,605 $ 739,703 $ 872,483 $ 925,309 $ 970,801 $ 1,077,463 $ 1,136,945 $ 1,152,637 Capital Project Detail
Oak Park/West Branch Signal -$ -$ $ 12,718 $ 28,180 $ 1,723 -$ -$ -$ -$ -$ Total Capital Projects -$ -$ $ 12,718 $ 28,180 $ 1,723 -$ -$ -$ -$ -$ Capital Project Estimated % of project funded with fees:

Oak Park/West Branch Signal - - 69% 91% 2% - - - - -
There is $40,000 identified in the Capital Improvement Plan for the Fair Oaks/Halcyon Road Traffic Signal Update in FY 2022-23 and $959,000 identified in the Capital Improvement Program for the Brisco Road/101 Interchange project for FY 2023-24.

No refunds were made during FY 2021-22

CITY OF ARROYO GRANDE
Traffic Signalization Fund
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balances
Fiscal Years Ending June 30, 2013-2022

EXHIBIT B
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Transportation Impact Fees 221,532 $ 76,857 $ 74,358 $ 188,488 $ 366,924 $ 133,226 $ 72,178 $ 248,720 $ 151,834 $ 23,657 $ Interest income 8,657 11,109 20,107 14,545 10,196 13,230 38,029 35,914 4,880 17,845 Total Revenues 230,189 87,966 94,465 203,033 377,120 146,456 110,207 284,634 156,715 41,502 Expenditures:

Operating Expenses - - 16,800 29,531 - 715 - - - -
Excess of Revenues Over
Expenditures 230,189 87,966 77,665 173,502 377,120 145,741 110,207 284,634 156,715 41,502 Other Financing Uses:

Capital Projects 231,184 128,433 284,497 1,714,300 (1,335,025) 49,217 57,465 7,124 2,532 - Excess of Revenues Over
(Under) Expenditures andOther Financing Uses (995) (40,467) (206,832) (1,540,798) 1,712,145 96,525 52,742 277,510 154,183 41,502 Fund Balance, Beginning of Year 2,091,901 2,090,906 2,050,439 1,843,607 302,809 2,014,954 2,111,479 2,164,221 2,441,731 2,595,914 Fund Balance, End of Year 2,090,906 $ 2,050,439 $ 1,843,607 $ 302,809 $ 2,014,954 $ 2,111,479 $ 2,164,221 $ 2,441,731 $ 2,595,914 $ 2,637,416 $ Capital Project Detail:

Brisco Road/101 Interchange 189,091 $ 128,433 $ 284,497 $ 1,714,300 $ (1,335,025) $ 49,217 $ 57,465 $ 7,124 $ 2,532 $ - $ Le Point Parking Lot - - - - - - - - - -
El Camino Real Rehabilitation 42,093 - - - - - - - - -
Total Capital Projects 231,184 $ 128,433 $ 284,497 $ 1,714,300 $ (1,335,025) $ 49,217 $ 57,465 $ 7,124 $ 2,532 $ - $ Capital Project Estimated % of project funded with fees:

Brisco Road/101 Interchange 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%Le Point Parking Lot 0% - - - - - - - - - El Camino Real Rehabilitation 9% - - - - - - - - -
The Brisco Road/101 Interchange project start date was in March 2005 and $590,000 is budgeted for FY 22-23 plus an additional $787,468.19 from FY 2021-22 in carryovers for a total of $1,377,468.19 for design work.

No refunds were made during FY 2021-22

CITY OF ARROYO GRANDE
Transportation Facility Impact Fee
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balances
Fiscal Years Ending June 30, 2013-2022

EXHIBIT C
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Drainage Fees 20,648 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Interest Income 15 113 217 130 - 90 105 (14) - -
Total Revenues 20,663 113 217 130 - 90 105 (14) - -
Expenditures:

Operating Expenses - - - - - - - - - -
Excess of Revenues Over
Expenditures 20,663 113 217 130 - 90 105 (14) - -
Other Financing Uses:

Capital Projects - - - 21,377 (16,462) 10,975 - - - -
Excess of Revenues Over
(Under) Expenditures andOther Financing Uses 20,663 113 217 (21,247) 16,462 (10,885) 105 (14) - - -
Fund Balance, Beginning of Year 462 21,125 21,238 21,455 208 16,670 5,785 5,890 5,876 5,876Fund Balance, End of Year 21,125 $ 21,238 $ 21,455 $ 208 $ * 16,670 $ 5,785 $ 5,890 $ 5,876 $ 5,876 $ 5,876 $ Capital Project Detail:

Creek Presevation/Drainage Imprv - - - 21,377 (16,462) 10,975 - - - - Total Capital Projects - $ - $ - $ 21,377 $ (16,462) $ 10,975 $ - $ - $ - $ - $ Capital Project Estimated % of project funded with fees:

Creek Presevation/Drainage Imprv - - - 29% 24% 100% - - - - The Tally Ho/Corbett Canyon Creek Confluence Restoration/Sedimentation Reduction project is budgeted for FY 2022-23.

No refunds were made during FY 2021-22

CITY OF ARROYO GRANDE
Drainage Facility Fees
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balances
Fiscal Years Ending June 30, 2013-2022

EXHIBIT D
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Water Neutralization Fee 75,308 $ 37,207 $ 85,497 $ 17,777 $ 185,779 $ 84,671 $ 91,014 $ 58,019 $ 21,214 $ 17,964 $ Interest Income 1,597 1,856 2,631 1,697 709 1,554 4,741 5,060 756 2,163Transfer In - Water Fund 200,000 200,000 50,000 - - - - - Total Revenues 76,905 39,063 288,128 219,474 236,488 86,225 95,754 63,080 21,970 20,127 Expenditures:

Operating Expenses 87,011 80,838 327,531 469,443 54,456 73,889 13,181 13,077 12,649 112,420 Excess of Revenues Over/(Under)
Expenditures (10,106) (41,775) (39,403) (249,969) 182,032 12,336 82,574 50,003 9,321 (92,293) Other Financing Uses:

Capital Projects 44,990 - - - - - - - - -
Excess of Revenues Over
(Under) Expenditures andOther Financing Uses (55,096) (41,775) (39,403) (249,969) 182,032 12,336 82,574 50,003 9,321 (92,293) -
Fund Balance, Beginning of Year 419,087 363,991 322,216 282,813 32,844 214,876 227,212 309,785 359,788 369,110 Fund Balance, End of Year 363,991 $ 322,216 $ 282,813 $ 32,844 $ 214,876 $ 227,212 $ 309,785 $ 359,788 $ 369,110 $ 276,817 $ Capital Project Detail:

Central Irrigation System 44,990 - - - - - - - - -
Total Capital Projects 44,990 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Capital Project Estimated % of project funded with fees:

Central Irrigation System 48% - - - - - - - - -
There is $105,000 budgeted in FY 2022-23 for the Cash for Grass and Washer Machine rebate programs.No refunds were made during FY 2021-22

CITY OF ARROYO GRANDE
Water Neutralization Fees
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balances
Fiscal Years Ending June 30, 2013-2022

EXHIBIT E
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Impact Fees 40,042 $ 28,404 $ 31,542 $ 14,298 $ 121,797 $ 27,801 $ 50,550 $ 99,473 $ 21,430 $ 17,767 $ Interest Income 343 636 1,600 2,783 1,207 1,036 3,813 4,513 789 2,427Transfers in - operating Total Revenues 40,385 29,040 33,142 17,081 123,004 28,837 54,362 103,986 22,219 20,194 Expenditures:

Operating Expenses - - - 3,023 - 74,739 - - - -
Excess of Revenues Over
Expenditures 40,385 29,040 33,142 14,058 123,004 (45,901) 54,362 103,986 22,219 20,194 Other Financing Uses:

Capital Transfers Out - - - - 76,849 - - - 23,190 -
Excess of Revenues Over
(Under) Expendiutres andOther Financing Uses 40,385 29,040 33,142 14,058 46,155 (45,901) 54,362 103,986 (971) 20,194 -
Fund Balance, Beginning of Year 67,035 107,420 136,460 169,602 183,660 229,815 183,914 238,276 342,262 341,291 Fund Balance, End of Year 107,420 $ 136,460 $ 169,602 $ 183,660 $ 229,815 $ 183,914 $ 238,276 $ 342,262 $ 341,291 $ 361,485 $ Capital Project Detail:

Fire Station Security Fencing $ - - $ - $ - $ - $ - $ - $ - $ 23,190 $ - $ Bond Debt Repayment - - - - 76,849 - - -
$ - - $ - $ - $ 76,849 $ - $ - $ - $ 23,190 $ - $
153,698
Capital Project Estimated % of project funded with fees:

Bond Debt Repayment - - - - 100% - - - - -
No refunds were made during FY 2021-22
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balances
Fiscal Years Ending June 30, 2013-2022

CITY OF ARROYO GRANDE
Fire Protection Fee

EXHIBIT F
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Impact Fees 20,809 $ 3,900 $ 7,448 $ 8,927 $ 10,280 $ 7,170 $ 4,729 $ 12,275 $ 7,249 $ 1,616 $ Interest Income 292 476 461 383 152 270 826 908 135 387 Total Revenues 21,101 4,376 7,909 9,310 10,432 7,440 5,555 13,184 7,384 2,003 Expenditures:

Operating Expenses - - - 2,268 - 112 - - - -
Excess of Revenues Over
Expenditures 21,101 4,376 7,909 7,042 10,432 7,328 5,555 13,184 7,384 2,003 Other Financing Uses:

Capital Transfers Out - - 81,400 1,400 (1,400) - - - 16,890 - Excess of Revenues Over
(Under) Expendiutres andOther Financing Uses 21,101 4,376 (73,491) 5,642 11,832 7,328 5,555 13,184 (9,506) 2,003 -
Fund Balance, Beginning of Year 67,301 88,402 92,778 19,287 24,929 36,761 44,089 49,644 62,827 53,321 Fund Balance, End of Year 88,402 $ 92,778 $ 19,287 $ 24,929 $ 36,761 $ 44,089 $ 49,644 $ 62,827 $ 53,321 $ 55,324 $ Capital Project Detail:

Evidence Rm 2nd Access $ - - $ - $ - $ - $ - $ - $ - $ 16,890 $ - $ Police Station Remodeling - - 81,400 - - - - - - -
Citywide Solar Project - - - 1,400 (1,400) - - - - -
$ - - $ 81,400 $ 1,400 $ (1,400) $ - $ - $ - $ 16,890 $ - $ 81,400 (2,800)
Capital Project Estimated % of project funded with fees:

Police Station Remodeling - - 4% - - - - - - -
Citywide Solar Project - - - 10% 10% - - - - -
There are no current Capital Improvement Projects budgeted for this Fund in FY 2022-23.No refunds were made during FY 2021-22

CITY OF ARROYO GRANDE
Police Protection Fee
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balances
Fiscal Years Ending June 30, 2013-2022

EXHIBIT G
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Impact Fees 2,744 $ 2,036 $ 4,858 $ 859 $ 8,686 $ 1,859 $ 4,488 $ 7,188 $ 1,364 $ 1,601 $ Interest Income 190 269 572 364 352 383 766 260 54 180
Expense Recovery
Total Revenues 2,934 2,305 5,430 1,223 9,038 2,242 5,254 7,449 1,417 1,780 Expenditures:

Operating Expenses - - - 262 - 13 - - - -
Excess of Revenues Over
Expenditures 2,934 2,305 5,430 961 9,038 2,230 5,254 7,449 1,417 1,780 Other Financing Uses:

Capital Transfers Out 324 - - 60,000 (54,956) 21,490 30,652 1,088 - - Excess of Revenues Over
(Under) Expendiutres andOther Financing Uses 2,610 2,305 5,430 (59,039) 63,994 (19,260) (25,398) 6,361 1,417 1,780 -
Fund Balance, Beginning of Year 46,983 49,593 51,898 57,328 (1,711) 62,283 43,023 17,625 23,985 25,403 Fund Balance, End of Year 49,593 $ 51,898 $ 57,328 $ (1,711) $ * 62,283 $ * 43,023 $ * 17,625 $ * 23,985 $ * 25,403 $ * 27,183 $ Capital Project Detail:

Elm Street Roof Replacement 324 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Woman's Club Kitchen Remode - - - 60,000 (54,956) 21,490 30,652 1,088 - - $ - 324 $ - $ 60,000 $ (54,956) $ 21,490 $ 30,652 $ 1,088 $ - $ - $ Capital Project Estimated % of project funded with fees:

Elm Street Roof Replacement 100% - - - - - - - - -
Woman's Club Kitchen Remode - - - 100% 104% 68% 85% 100% 0% 0% There are no current Capital Improvement Projects budgeted for this Fund in FY 2022-23.No refunds were made during FY 2021-22

CITY OF ARROYO GRANDE
Community Center Fee
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balances
Fiscal Years Ending June 30, 2013-2022

EXHIBIT H
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues:

Impact Fees 94,540 $ 34,936 $ 83,790 $ 14,693 $ 148,754 $ 31,837 $ 77,076 $ 124,003 $ 23,557 $ 27,723 $ Interest Income 1,482 570 1,582 2,416 1,226 1,909 4,304 4,340 753 2,251 Total Revenues 96,022 35,506 85,372 17,109 149,980 33,746 81,381 128,343 24,311 29,975 Expenditures:

Operating Expenses - - - 3,808 - 187 24,592 16,576 - -
Excess of Revenues Over
Expenditures 96,022 35,506 85,372 13,301 149,980 33,559 56,788 111,767 24,311 29,975 Other Financing Uses:

Capital Transfers Out 359,289 20,000 35,000 20,000 14,967 96,943 48,543 13,168 47,921 115,620 Excess of Revenues Over
(Under) Expenditures andOther Financing Uses (263,267) 15,506 50,372 (6,699) 135,013 (63,385) 8,246 98,599 (23,611) (85,646) -
Fund Balance, Beginning of Year 356,862 93,595 109,101 159,473 152,774 287,787 224,402 232,648 331,247 307,637 Fund Balance, End of Year 93,595 $ 109,101 $ 159,473 $ 152,774 $ 287,787 $ 224,402 $ 232,648 $ 331,247 $ 307,637 $ 221,991 $ Capital Project Detail:

Park Improvements 20,614 $ 20,000 $ 35,000 $ 20,000 $ 14,967 $ 24,381 $ - $ 5,652 $ 22,275 $ 24,307 $ Soto Sports Complex ADA Bleachers - - - - - - - - 5,388 - Soto Sports Complex Resurface Courts - - - - - - - - - 40,000 Soto Sports Complex Fencing Repairs - - - - - - - - - 12,790 Soto/Elm Master Plan - - - - - - - - 14,258 -
Citywide Trash/Recycle Receptacle Repl - - - - - - - - 6,000 4,418 Replacement lighting-lower basin fields 290,360 - - - - - - - - - Central Irrigation System 48,315 - - - - - - - - -
Strother Park Play Structure - - - - - 56,412 - - - -
Strother Park Restroom Project - - - - - 16,150 48,543 - - - ADA Drinking Fountains - - - - - - - 7,516 - -
Elm St Park Playground Structure - - - - - - - - - 34,106 $ 20,000 359,289 $ 35,000 $ 20,000 $ 14,967 $ 96,943 $ 48,543 $ 13,168 $ 47,921 $ 115,620 $ Fiscal Years Ending June 30, 2013-2022
and Changes in Fund Balances
Comparative Statement of Revenues, Expenditures
Park Improvement Fee

CITY OF ARROYO GRANDE

EXHIBIT H
Capital Project Estimated % of project funded with fees:

Park Improvements 100% 100% 100% 44% 100% 100% - 100% 100% 100% Soto Sports Complex ADA Bleachers - - - - - - - - 100% - Soto Sports Complex Resurface Courts - - - - - - - - - 100% Soto Sports Complex Fencing Repairs - - - - - - - - - 100% Soto/Elm Master Plan - - - - - - - - 100% -
Citywide Trash/Recycle Receptacle Repl - - - - - - - - 100% 100% Replacement lighting-lower basin fields 100% - - - - - - - - - Central Irrigation System 52% - - - - - - - - -
Strother Park Play Structure - - - - - 35% - - - -
Strother Park Restroom Project - - - - - 93% 98% - - -
ADA Drinking Fountains - - - - - - - 100% - -
Elm St Park Playground Structure - - - - - - - - - 46%
The FY 2022-23 Capital Improvement Program Budget includes projects totaling $61,000.

No refunds were made during FY 2021-22

Item 9.e.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director Tashina Ureno, Human Resources Officer
SUBJECT: Approve the Consultant Services Agreement with Baker Tilly for OnCall Accounting and Human Resources Support DATE: November 22, 2022
SUMMARY OF ACTION:

Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

No costs are associated with awarding the on-call contract. Costs will be incurred for specific projects and services in compliance with the approved budget. Currently, $75,000 is included in the approved FY 2022-23 budget for Accounting and Human Resources Support Services.

RECOMMENDATION:

Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support.

BACKGROUND:

The Administrative Services and Human Resources Divisions are responsible for the entire financial, accounting, information technology, and human resources operations of the City, including the receipt, disbursement and deposit in the treasury of all City moneys, assistance in the preparation of the City budget, maintenance of all accounting procedures and records, and personnel administration.

On July 27, 2021, the City Council established on-call consultant service agreements in sixteen disciplines to assist Engineering, Planning, and Public Works staff in the delivery of future City projects and services. The use of on-call consultants has been found to be an effective tool in the delivery of City projects and services. The Administrative Services and Human Resources Divisions would like to use a similar model and select a consultant to provide services as needed.

Item 9.e.

City Council
Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support
November 22, 2022

On August 11, 2022, the Administrative Services Department issued a Request for Proposals (RFP) for Accounting and Human Resources support services to all City departments. Three proposals were received by the RFP closing date of September 22, 2022. The selection process was performed by the City’s Administrative Services Director, Human Resources Officer, and Accounting Manager and was based on a set of scoring criteria. The results of that scoring led staff to recommend awarding the City’s Accounting and Human Resources support services contract to Baker Tilly (formerly Management Partners). A second consultant, Regional Government Services (RGS), was also selected as a potential consultant, but the agreement is under negotiation and not ready for approval at this time.

ANALYSIS OF ISSUES:

Awarding contracts for Accounting and Human Resources support services to Baker Tilly allows greater project flexibility and increased access to expert resources when the need for additional support arises.

The City is in the process of completing an RFP for Enterprise Resource Planning (ERP) System and Implementation Services. This project will update the entire Accounting and Human Resources systems and will be a considerable undertaking for each division.

Baker Tilly will assist with implementation and continued divisional operations during this vital transition.

The selection team is recommending approval of a three-year consultant service agreement with Baker Tilly, formally Management Partners, with the possibility of two additional one-year extensions based on satisfactory performance. The City selection team evaluated the firm’s proposal based on several criteria including: thoroughness and understanding of tasks, background and experience in organizational analysis evaluation, firm’s expertise and overall experience of personnel assigned to the work, time required to accomplish the requested services, responsiveness to requirements of the project, public sector experience in a municipal setting conducting similar studies, and costs.

The Services Requested included assistance with the following:
 Updating the Purchasing Policies & Procedures;
 Planning and work process forecasting related to the ERP update;  Human Resources support services;
 Review of current budget policies and suggested changes, to reflect best practices;  Review of existing reserve policies and providing recommended changes or additions to reflect financial prudent practices;
 Budget Financial Forecast Modeling; and
 Other expert advice, as needed.

Effective October 1, 2022, Management Partners became a part of Baker Tilly.

Management Partners has previously assisted the City with Accounting and Human

Item 9.e.

City Council
Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support
November 22, 2022

Resources support and has a strong understanding of how the City’s departments function. They rated high in regard to understanding the tasks, Accounting and Human Resources support, and Public Sector experience. Baker Tilly’s proposal includes time and materials fee schedules.

RGS was also selected as a potential consultant based on its proposal and the services offered. However, certain essential contract terms have not been agreed upon at this time. If those terms are settled as recommended by the City Attorney, staff will return to Council with a request to approve an agreement with RGS.

On-Call Use and Duration
With on-call agreements in place, staff are able to utilize contract resources when support needs arise. Project specific request for proposals are requested by staff from the consultants. Staff will evaluate the proposed work plans and cost and then select the proposal that best meets the City’s needs. If the proposal cost is within the City Council approved project or service budget, the City will issue a purchase order for this work and provide direction to the consultant to proceed with specific support activities.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support;

2. Do not approve the Consultant Services Agreement; or

3. Provide other direction to staff.

ADVANTAGES:

Approving the proposed Consultant Services Agreement and on-call service process will allow the City to access additional Accounting and Human Resources support services as these needs arise. The agreement will provide access to qualified support for circumstances beyond the City’s control to ensure these vital administrative functions continue without interruption. The on-call consultant will develop a better understanding of the City's procedures, practices, and expectations over time, which will enhance efficiency.

DISADVANTAGES:

No disadvantages have been identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Item 9.e.

City Council
Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support
November 22, 2022

Attachments:

1. Proposed Consultant Services Agreement with Baker Tilly

2. Request for Proposals (RFP) for Accounting and Human Resources support services

ATTACHMENT 1

AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES (“Agreement”), is made and effective as of October 25, 2022, between Baker Tilly US LLP (“Consultant”), and the CITY OF ARROYO GRANDE, a Municipal Corporation (“City”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on November 22, 2022 and continue in effect for a period of three years (the “Initial Term”), or until completion of services as set forth herein, unless sooner terminated pursuant to the provisions of this Agreement. This Agreement may be extended for two additional one-year periods after the Initial Term upon written agreement by City and Consultant. All terms and conditions of this Agreement shall apply to any additional one year terms.

2. SERVICES
Consultant shall perform the tasks described and comply with all terms and provisions set forth in the Scope of Work, Exhibit “A”, attached hereto and incorporated herein by this reference.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. AGREEMENT ADMINISTRATION
City’s Administrative Services Director shall represent City in all matters pertaining to the administration of this Agreement. Jan Perkins shall represent Consultant in all matters pertaining to the administration of this Agreement.

5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit “B”, attached hereto and incorporated herein by this reference.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall

ATTACHMENT 1

immediately cease all work under this Agreement, unless the notice provides otherwise.

If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5.

7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the following events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of Consultant’s business; or
(c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified in Section 1.

8. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

9. LAWS TO BE OBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement;

ATTACHMENT 1

(b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in Consultant’s performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above;
(d) Immediately report to the City’s Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

10. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.

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11. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subContractors or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement.
(b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subContractors of Consultant.
(c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subContractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section.

12. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “C” attached hereto and incorporated herein as though set forth in full.

13. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither

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City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

14. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.

Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.

16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subContractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

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(b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subContractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

17. NOTICES
Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: City of Arroyo Grande
Administrative Services Director
300 E. Branch Street
Arroyo Grande, CA 93420
To Consultant: Baker Tilly
1730 Madison Road
Cincinnati, OH 45206

18. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City.

19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande.

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20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. TIME
City and Consultant agree that time is of the essence in this Agreement.

22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City’s Request for Proposal, Exhibit “D”, attached hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit “E”, attached hereto and incorporated herein by this reference. In the event of conflict, the requirements of City’s Request for Proposals and this Agreement shall take precedence over those contained in the Consultant’s proposal.

23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate.

24. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF ARROYO GRANDE CONSULTANT
By:__________________________ By:____________________________ Caren Ray Russom, Mayor

Its:____________________________
Attest: (Title)
_____________________________
Jessica Matson, City Clerk
Approved As To Form:
_____________________________
Timothy J. Carmel, City Attorney

ATTACHMENT 1

EXHIBIT A

SCOPE OF WORK

OUTLINE OF SERVICES TO BE PROVIDED

1. Update the Purchasing Policies & Procedures;

2. Assist with planning for the ERP update;

3. Provide Human Resources support services;

4. Review current budget policies and providing advice on changes, as needed to reflect best practices;

5. Review the existing reserve policies and providing advice about changes or additions that would represent financial prudent practices;

6. Assist with the Budget Financial Forecast Modeling; and

7. Provide other expert advice as needed.

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EXHIBIT B

PAYMENT SCHEDULE

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EXHIBIT C

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.

Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another.

Coverage shall be applicable to City for injury to employees of Consultant, subContractors

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or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant.

Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992.

Consultant also agrees to require all Consultants, and subContractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subContractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor.

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6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subContractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to ensure that subContractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subContractors and others engaged in the project will be submitted to City for review.

11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Consultant, subContractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90)

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days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

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21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

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REQUEST FOR PROPOSAL
FOR

PROFESSIONAL CONSULTING SERVICES FOR

ACCOUNTING AND HUMAN RESOURCES

SUPPORT SERVICES

City of Arroyo Grande
RFP: Consultant Services for Accounting and Human Resources Support Services

Contents
GENERAL INFORMATION...........................................................................................................................2 SCHEDULE OF PROPOSAL ACTIVITIES (ALL TIMES PACIFIC)..............................................................2 DISCRETION AND LIABILITY WAIVER.......................................................................................................3 EVALUATION OF PROPOSALS ..................................................................................................................4 OUTLINE OF SERVICES TO BE PROVIDED..............................................................................................4 FORMAT OF PROPOSAL ............................................................................................................................4 FINAL COMMENTS......................................................................................................................................7 ATTACHMENT A - SAMPLE CITY CONTRACT.........................................................................................8

City of Arroyo Grande
RFP: Consultant Services for Accounting and Human Resources Support Services

GENERAL INFORMATION
The City of Arroyo Grande is located on California’s central coast approximately half way between Los Angeles and San Francisco and has a population of approximately 17,555. The City is currently a General Law city, operating under the City Council/City Manager form of government. Arroyo Grande is a full service city, with police, streets, engineering, parks, recreation, water and sewer services. Additionally, residents in the neighboring cities of Pismo Beach, Grover Beach, and Oceano use many of Arroyo Grande’s recreational services. Fire services are provided through the Five Cities Fire Authority, a joint powers authority established between the City of Arroyo Grande, the City of Grover Beach, and the Oceano Community Services District.

The City currently uses in-house approach to provide Accounting and Human Resources support services to all City departments. The City is looking to enter into a contract with a firm or firms to supplement its in-house Accounting and Human Resources Divisions.

The project scope of work requires professional support of Accounting and Human Resources services for the City using current Accounting and Human Resources expertise, including updating the Purchasing Policies & Procedures, planning for the ERP update, and the Human Resources customer service.

The City will select and negotiate with the qualified consultant(s) whose competitive proposals are responsive to this RFP and are in the best interest of the City. Any competitive proposal submitted in response to this RFP must provide sufficient detail and information to complete an evaluation of its merits. The instructions contained herein must be followed in order for competitive proposals to be considered responsive to this RFP. The City reserves the right to reject any or all proposals.

Schedule of Proposal activities (ALL TIMES PACIFIC)
Schedule
Distribution of RFP August 11, 2022
Deadline for submission of questions to be
addressed at the Pre-Proposal Teleconference
September 7, 2022
Optional Pre-Proposal Teleconference September 13, 2022 10:00 am Proposal submission September 22, 2022 5:00 pm
Proposal review September 26 – October 7, 2022
Notification to all proposers Week of October 10, 2022
Oral presentations, as needed Week of October 17, 2022
Notification to finalists October 24, 2022
Contract approval by City Council November 22, 2022
Project to commence By January 1, 2023
The City has made every effort to include sufficient information within this Request for Proposal for a consultant to prepare a responsive, comprehensive proposal. In order to achieve an equitable dissemination of information, a pre-proposal teleconference will be held to allow all interested firms/consultants to ask questions for the mutual benefit of all involved. The timing of the proposal process is subject to change, depending on the needs of the City, but is anticipated as follows:

City of Arroyo Grande
RFP: Consultant Services for Accounting and Human Resources Support Services

a) Distribution of Request for Proposals: August 10, 2022 b) Optional Pre-proposal Teleconference: City staff will meet collectively with firm/consultant representatives seeking additional information about the proposal process and the RFP. All firms/consultants interested in submitting a proposal are encouraged to attend the preproposal teleconference. The teleconference is scheduled for September 13, 2022 beginning at 10:00 am (PST). Teleconference phone number and log in information can be obtained by contacting Nicole Valentine at [email protected] no later than September 7, 2022. Additionally, any questions to be addressed at the pre-proposal teleconference should be submitted via email to Nicole Valentine at [email protected] no later than September 7, 2022.
c) Proposal Submission: Proposals must be clearly marked and delivered directly to the Administrative Services Department no later than 5:00 pm, September 22, 2022. Late submissions after the deadline or proposals delivered via fax will not be accepted. A total of three (3) and an electronic version of the identical proposals must be submitted and labeled as follows:

City of Arroyo Grande
Attention: Nicole Valentine, Administrative Services Director Accounting and Human Resources Support Services RFP
300 East Branch Street
Arroyo Grande, CA 93420
d) Proposal Review: Our review committee will evaluate each proposal submitted. It is anticipated that the review process will be completed by September 26, 2022. e) Notification to all proposers: We anticipate sending written notification to all firms regarding the outcome of the review and contract award process by October 10, 2022. f) Oral Presentations, as needed: During the notification to all proposers, finalists will be notified to schedule an oral interview during the week of October 17, 2022. Oral Interviews will take place on zoom: https://zoom.us/j/6282922148
Dial by your location
888 475 4499 US Toll-free
877 853 5257 US Toll-free
Meeting ID: 628 2923 2148
g) Notification to finalists: All finalists will be notified of final decision by October 24, 2022.

Upon written request, we will provide a copy of the successful proposal once the contract is executed.

DISCRETION AND LIABILITY WAIVER
The City reserves the right to exercise discretion and apply its judgment with respect to all proposals submitted.

The City reserves the right to reject all proposals, either in part or in its entirety, or to request and obtain, from one or more of the consulting firms submitting proposals, supplementary information as may be necessary for City staff to analyze the proposals.

City of Arroyo Grande
RFP: Consultant Services for Accounting and Human Resources Support Services

The City may elect to award a contract in multiple phases, as is deemed to be in the City’s best interest. Should the City award projects in phases, the City reserves the right to award the phases to the same firm.

The consultant, by submitting a response to this RFP, waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. Although, it is the City’s intent to choose only a small number of most qualified consulting teams to interview with the City, the City reserves the right to choose any number of qualified finalists.

This RFP does not commit the City to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP or to procure or contract for work.

All proposals submitted in response to this RFP become the property of the City and public records and, as such, may be subject to public review. The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises the RFP, all interested firms will be notified using email.

EVALUATION OF PROPOSALS
Proposals will be evaluated based on the following criteria:
 Thoroughness and understanding of the tasks to be completed  Background and experience in organizational analysis evaluation  Firm’s expertise and overall experience of personnel assigned to the work  Time required to accomplish the requested services
 Responsiveness to requirements of the project
 Public sector experience in municipal setting conducting similar studies  Costs

OUTLINE OF SERVICES TO BE PROVIDED

1. Update the Purchasing Policies & Procedures;

2. Assist with planning for the ERP update;

3. Provide Human Resources support services;

4. Review current budget policies and providing advice on changes, as needed to reflect best practices;

5. Review the existing reserve policies and providing advice about changes or additions that would represent financial prudent practices;

6. Assist with the Budget Financial Forecast Modeling; and

7. Provide other expert advice as needed.

FORMAT OF PROPOSAL
In order for us to adequately compare and evaluate proposals objectively, all proposals must be twenty-five (25) pages or less.

City of Arroyo Grande
RFP: Consultant Services for Accounting and Human Resources Support Services

Transmittal Letter (one page maximum): The letter should provide a brief summary of the proposal, concisely describing the project, its goals and the proposed plan of implementation. The letter should be addressed to Nicole Valentine and signed by the Client Manager assigned to the project.

Consultant/Firm Profile: Please respond to the following sections:

Overview: Provide a general overview of the firm/consultant(s) that will be assigned to the project.

Experience: Describe the firm/consultant’s experience in conducting similar fee studies.

Include information regarding the resumes of consultant(s) that will be assigned and any other relevant information to demonstrate the firm’s experience with engagements of similar size and scope.

Approach: Describe the firm/consultant’s approach used to gather and analyze data, expected interaction with City staff and estimated timeline for completing the scope of work.

Additional Information: Describe any other information not previously mentioned that the consultant believes should be given consideration. This could include any additional tasks not included in the Required Services section above.

References: (minimum 3) specifically in local/municipal/county/state agencies.  Name of agency
 Contact name to include: title, phone number and email  Population of jurisdiction
 Number of employees
 Project start and completion date
 Brief summary of project
Pricing: Provide proposed price for the services as well as any proposed payment terms.

FINAL COMMENTS
The City reserves the right to reject any and all proposals, cancel all or part of this RFP, waive any minor irregularities and to request additional information from proposing firms. By requesting proposals, the City is in no way obligated to award a contract or pay expenses of the proposing consultant in connection with the preparation or submission of a proposal.

The City’s decision to award a contract will be based many factors including but not limited to service, cost, experience and quality. No single factor, such as cost, will determine the final decision to award.

The City of Arroyo Grande appreciates the efforts all the consultants have put forth in responding to the Request for Proposal.

ATTACHMENT A - SAMPLE CITY CONTRACT

AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES (“Agreement”), is made and effective as of _________________ 2022, between ____________________ (“Consultant”), and the CITY OF ARROYO GRANDE, a Municipal Corporation (“City”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on ____________________, 2022 and shall remain and continue in effect until ____________________________, 2022, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the tasks described and comply with all terms and provisions set forth in Exhibit “A”, attached hereto and incorporated herein by this reference.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. AGREEMENT ADMINISTRATION
City’s ____________________ shall represent City in all matters pertaining to the administration of this Agreement. ____________________shall represent Consultant in all matters pertaining to the administration of this Agreement.

5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit “B”, attached hereto and incorporated herein by this reference.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall

immediately cease all work under this Agreement, unless the notice provides otherwise.

If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5.

7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the following events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of Consultant’s business; or
(c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified in Section 1.

8. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

9. LAWS TO BE OBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or

employed under this Agreement, any materials used in Consultant’s performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above;
(d) Immediately report to the City’s Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

10. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files.

11. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or

omission of Consultant, its officers, agents, employees or subContractors or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement.
(b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subContractors of Consultant.
(c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subContractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section.

12. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “C” attached hereto and incorporated herein as though set forth in full.

13. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for

performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

14. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.

Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.

16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subContractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subContractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

17. NOTICES
Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: City of Arroyo Grande
Administrative Services Director
300 E. Branch Street
Arroyo Grande, CA 93420
To Consultant: _____________________________
_____________________________
_____________________________
_____________________________

18. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City.

19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. TIME
City and Consultant agree that time is of the essence in this Agreement.

22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City’s Request for Proposal, Exhibit “D”, attached hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit “E”, attached hereto and incorporated herein by this reference. In the event of conflict, the requirements of City’s Request for Proposals and this Agreement shall take precedence over those contained in the Consultant’s proposals.

23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate.

24. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement.

25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF ARROYO GRANDE CONSULTANT
By:__________________________ By:____________________________ Caren Ray Russom, Mayor

Its:____________________________
Attest: (Title)
_____________________________
Jessica Matson, City Clerk
Approved As To Form:
_____________________________
Timothy J. Carmel, City Attorney

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

PAYMENT SCHEDULE

EXHIBIT C

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits.

Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another.

Coverage shall be applicable to City for injury to employees of Consultant, subContractors or others involved in the Work. The scope of coverage provided is subject to approval of

City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $_____________ per occurrence.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant.

Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992.

Consultant also agrees to require all Consultants, and subContractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subContractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subContractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to ensure that subContractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subContractors and others engaged in the project will be submitted to City for review.

11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Consultant, subContractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall

be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

1 Item 9.f.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
October 25, 2022, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member
Paulding, Council Member Storton
Staff Present: City Clerk Jessica Matson, City Attorney Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Community
Development Director Pedrotti, Planning
Manager Andrew Perez, Administrative
Services Director Nicole Valentine
Due to ongoing COVID-19 concerns in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Mayor Ray Russom led the flag salute.

5. AGENDA REVIEW

5.a. Closed Session Announcements
None.

5.b. Ordinances read in title only

2 Item 9.f.

Moved by Mayor Ray Russom
Seconded by Council Member Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

AYES (5): Mayor Ray Russom, Council Member Barneich, Council Member Paulding, Council Member Storton, and Mayor Pro Tem George,
Passed (5 to 0)

6. SPECIAL PRESENTATIONS

6.a. Mayor's Commendation Recognizing Arroyo Grande Valley Kiwanis Club Mayor Ray Russom read the Mayor's Commendation recognizing the Arroyo Grande Valley Kiwanis Club for their involvement and efforts for the nationally accredited Inclusive Playground Project at Elm Street Park. Ann McCracken accepted the commendation and presented a commemorative check recognizing the $21k raised for the Project.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b. Honorary Proclamation Recognizing November 2022 as "Family Court Awareness Month” Mayor Ray Russom read the Honorary Proclamation recognizing November 2022 as "Family Court Awareness Month.” Tracey Mueller-Gibbs, Survivor and Protective Parent, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.c. Honorary Proclamation Recognizing November 2022 as "National Adoption Month" Mayor Ray Russom read the Honorary Proclamation recognizing November 2022 as "National Adoption Month." Owen Martin, Child Welfare Services, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.d. Honorary Proclamation Recognizing November 14-20, 2022 as "National Apprenticeship Week”
Mayor Ray Russom read the Honorary Proclamation recognizing November 14-20, 2022 as "National Apprenticeship Week.” Diana Mann, Workforce Development Board, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

3 Item 9.f.

6.e. Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 and mentioned that the State will be terminating the Emergency Declaration related to the COVID-19 Pandemic on February 28, 2023.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.f. City Manager Communications
City Manager McDonald provided information regarding the Halloween Carnival and Trick or Treat in the Village; the Inclusive Playground Ribbon Cutting on November 4th; Election Day on November 8th; and discussed upcoming items for Council consideration.

Assistant City Manager/Public Works Director Robeson provided an update on the Pedestrian Crossing Improvements Project.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Jamie Sanbonmatsu and Joe Martinez. No further public comments were received.

8. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.

Council made comments on Items 8.e. and 8.j.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Council Member Barneich
Seconded by Council Member Storton
Approve Consent Agenda Items 8.a. through 8.j., with the recommended courses of action.

AYES (5): Council Member Barneich, Council Member Storton, Council Member Paulding, Mayor Pro Tem George, and Mayor Ray Russom
Passed (5 to 0)

8.a. Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of September 16 through September 30, 2022.

8.b. Consideration of Fiscal Year 2021-22 Year End Financial Status Report Received, considered, and filed the FY 2021-22 Year End Financial Status Report.

4 Item 9.f.

8.c. Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF

REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".

8.d. Consideration of Adoption of a Resolution Declaring City-Owned Property Located at 400 W. Branch Street As Non-Exempt Surplus Property and Directing Staff to Proceed to Dispose of the Property Pursuant to the Surplus Land Act Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING CITY-OWNED PROPERTY LOCATED AT 400 W. BRANCH STREET (APNs: 007-011-055 AND 007-055-056) AS NON-EXEMPT SURPLUS LAND AND

DIRECTING STAFF TO PROCEED TO DISPOSE OF THE PROPERTY PURSUANT TO THE SURPLUS LAND ACT".

8.e. Consideration of a Resolution Approving the Updated City Council Handbook Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE CITY COUNCIL HANDBOOK UPDATE".

8.f. Approval of Minutes
1) Approved the minutes of the Special and Regular City Council Meetings of October 11, 2022, as submitted; and 2) Approved the minutes of the Central Coast Blue Joint City Council Special Meeting of September 14, 2022, contingent on the approval of Grover Beach City Council and Pismo Beach City Council, as submitted.

8.g. Consideration to Adopt Resolutions Updating the Policy Concerning the Naming of Public Parks and Naming the Reconstructed Playground at Elm Street Park the “Kiwanis Inclusive Playground”
1) Adopted an updated Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ARROYO GRANDE UPDATING THE POLICY CONCERNING THE NAMING OF PUBLIC PARKS"; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF ARROYO GRANDE NAMING THE RECONSTRUCTED PLAYGROUND AT ELM STREET PARK THE “KIWANIS INCLUSIVE PLAYGROUND”.

8.h. Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER

5 Item 9.f.

EMERGENCY CONTRACTS FOR THE FCFA STATION 1 EMERGENCY GENERATOR REPLACEMENT PROJECT".

8.i. Consideration of Approval of Construction Plans and Specifications for the Swinging Bridge Retrofit Project, PW 2021-06
1) Approved the construction plans and specifications for the Swinging Bridge Retrofit Project, PW 2021-06; and 2) Authorized staff to advertise for construction bids.

8.j. Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Report.

9. PUBLIC HEARINGS

9.a. Discuss and Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code (AGMC) Regarding Tiny Homes on Wheels; Development Code Amendment 22-004
Council Member Barneich declared a conflict of interest due to design work performed on Mayor Pro Tem George's ADU, recused herself, and left the meeting. Mayor Ray Russom declared a conflict of interest due to owning an ADU, recused herself, and left the meeting. Mayor Pro Tem George presided over the meeting.

Planning Manager Perez presented the staff report and recommended that Council introduce the Ordinance to establish regulations for the use of Tiny Homes On Wheels (THOW) as an accessory use on parcels developed with a single-family dwelling.

Mayor Pro Tem George opened the public hearing. Speaking from the public was Joe Pollon.

Upon hearing no further public comments, Mayor Pro Tem George closed the public hearing.

Council Member Paulding requested staff promote the Program on the City's website and social media channels.

Moved by Council Member Storton
Seconded by Council Member Paulding
Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (AGMC) REGARDING TINY HOMES ON WHEELS; LOCATION- CITYWIDE". City Attorney Carmel read the full title of the Ordinance.

AYES (3): Council Member Storton, Council Member Paulding, and Mayor Pro Tem George ABSENT (2): Mayor Ray Russom, and Council Member Barneich Passed (3 to 0)

10. OLD BUSINESS
None.

Mayor Ray Russom and Council Member Barneich returned to the meeting.

6 Item 9.f.

11. NEW BUSINESS

11.a. Discussion and Consideration of Updates to the Arroyo Grande Community Service Grant Program
Planning Manager Perez presented the staff report and responded to questions from Council.

Council discussion ensued regarding making appointments within districts or at-large.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Mayor Pro Tem George
Seconded by Council Member Barneich
Directed staff to change the Community Service Grant Program Committee to consist of five members appointed by each City Council Member, for a term of four years to run concurrent with their term, and preferably within their district; that the members must be a resident of Arroyo Grande; and directed staff to add the Committee to Section 5.2 "Committee Appointments" of the City Council Handbook.

AYES (5): Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, Council Member Storton, and Mayor Ray Russom
Passed (5 to 0)

12. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

12.a. MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. South San Luis Obispo County Sanitation District (SSLOCSD)

3. Tourism Business Improvement District Advisory Board

4. Other

12.b. MAYOR PRO TEM GEORGE:

1. County Water Resources Advisory Committee (WRAC)

2. Visit SLO CAL Advisory Board

3. Other

12.c. COUNCIL MEMBER BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

7 Item 9.f.

4. Other

12.d. COUNCIL MEMBER PAULDING:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee

3. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

4. REACH SLO Advisory Commission

5. Other

12.e. COUNCIL MEMBER STORTON:

1. Brisco/Halcyon Interchange Subcommittee

2. Five Cities Fire Authority (FCFA)

3. Integrated Waste Management Authority Board (IWMA)

4. South County Chambers of Commerce Governmental Affairs Committee

5. Other

13. COUNCIL COMMUNICATIONS
Mayor Ray Russom stated Election Day is on November 8th; and commented regarding a recent REACH meeting where it was noted that the City of Atascadero contracts with an Economic Development Consultant and would like the City to explore this possibility. Council Member Paulding concurred.

14. CLOSED SESSION
None.

15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:40 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk

Item 9.g.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) DATE: November 22, 2022
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic and will also enable the City to continue to comply with the requirements of legislation, AB 361, to authorize the continued use of teleconferencing for meetings of the City’s legislative bodies.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.

RECOMMENDATION:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.

Item 9.g.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
November 22, 2022

In addition, AB 361 amended Government Code Section 54953, adding a new subsection (e) that permits legislative bodies, when there is a proclaimed State of Emergency declared by the Governor pursuant to Government Code Section 8625, to make a determination to authorize meeting remotely via teleconferencing as a result of the emergency. To do so, a resolution would need to be adopted in which the legislative body finds that meeting in person would present imminent risks to the health or safety of attendees, or that State or local officials have imposed or recommended measures to promote social distancing.

The City Council first adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) at its September 28, 2021 meeting. The Resolution is valid for thirty (30) days after teleconferencing for the first time under the new regulations. If the State of Emergency remains active after that 30 day period, the local agency may act to renew its resolution authorizing remote teleconferenced meetings by passing another resolution which includes findings that the State of Emergency declaration remains active, the local agency has reconsidered the circumstances of the State of Emergency, and the local agency has either identified: A) ongoing, direct impacts to the ability to meet safely in-person, or B) active social distancing measures as directed by relevant State or local officials.

In the past, the City has adopted separate resolutions related to the continuing emergency declaration and the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3). Staff has combined the two items into one resolution to eliminate the need for separate agenda items.

ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to the COVID-19 pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C) given the ongoing State of Emergency proclaimed by the Governor, the ongoing public health orders issued by the State, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders. In addition, the Resolution will allow the City to continue conducting its public meetings via teleconference. The Resolution includes continued findings based upon a determination that, as a result of the proclaimed State of Emergency in California due to the COVID-19 pandemic and its continued spread in San Luis Obispo County and Arroyo Grande

Item 9.g.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
November 22, 2022

through the Omicron, BA2 and other variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus and, as even fully vaccinated individuals can spread the virus to others, holding meetings in person would present imminent risks to the health or safety of attendees.

While the Resolution provides authority for the City to continue conducting public meetings remotely for the next thirty (30) days, the City has also determined to resume meetings in-person prior to the expiration of that thirty-day period, and conducted the City Council meetings beginning on March 8, 2022, as in-person meetings at Council Chambers while also retaining an option for the public, staff, and consultants to participate via Zoom. It is recommended that the proposed Resolution be adopted to continue to provide flexibility for future meetings of the City Council and its advisory bodies in the event that guidance from the State or County Health Officers changes within the next thirty (30) days. This flexibility will also allow members of the City Council or advisory bodies to attend meetings remotely if they also desire or if they are required to quarantine due to exposure to COVID-19.

Based upon the foregoing, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration and also authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring the need to continue the declared local emergency and authorizing the continuance of remote teleconference meetings;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic. It will also satisfy the requirements of Government Code Section 54953(e)(3) and allow the City to safely continue carrying out its business in a manner that will minimize the risk of contracting COVID-19 for everyone involved.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

Item 9.g.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
November 22, 2022

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC AND AUTHORIZING THE CONTINUANCE

OF REMOTE TELECONFERENCE MEETINGS OF THE

LEGISLATIVE BODIES OF THE CITY OF ARROYO

GRANDE PURSUANT TO GOVERNMENT CODE SECTION
54953(e)
WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, February 8, February 22, March 8, March 22, April 12, April 26, May 10, May 24, June 14, June 28, July 26, August 9, August 23, September 13, September 27, October 11, and October 25, 2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and

RESOLUTION NO.

PAGE 2
WHEREAS, subsequently, in March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20 and N-29-20. These orders suspended certain elements of the Brown Act and specifically allowed for legislative bodies as defined by the Brown Act to hold their meetings entirely electronically with no physical meeting place. On June 11, 2021, Governor Newsom issued Executive Order N08-21 which provided that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act would continue to apply through September 30, 2021; and WHEREAS, on September 16, 2021 Governor Newsom signed AB 361, which added subsection (e) to Government Code section 54953 of the Brown Act, and makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition of AB 361 is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by conditions as described in Government Code section 8558; and WHEREAS, the City Council has adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) authorizing remote teleconference meetings on September 28, October 26, November 23, and December 14, 2021, and on January 25, February 22, March 22, April 12, May 10, June 14, June 28, July 26, August 23, September 27, and October 25, 2022; and
WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. All recitals set forth above, are true, correct and incorporated herein.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020 and the City Director of Emergency Services’ Proclamation of Local Emergency on March 17, 2020; and related orders and directives.

RESOLUTION NO.

PAGE 3

3. In accordance with the requirements of Government Code Section 54953(e)(3), the City Council of the City of Arroyo Grande hereby finds and determines that it has reconsidered the circumstances of the State of Emergency and that the State of Emergency continues to exist and to directly impact the ability to meet safely in person due to the COVID-19 pandemic, and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron,BA2 and other variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus, and can be spread to others even by fully vaccinated individuals, and therefore holding meetings in person would present imminent risks to the health or safety of attendees.

4. The City Manager and legislative bodies of the City of Arroyo Grande are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public remote teleconferencing meetings in accordance with the requirements of Government Code section 54953(e) and other applicable provisions of the Brown Act.

5. This Resolution shall take effect immediately upon its adoption and shall be effective for thirty (30) days after its adoption, subject to being extended for an additional 30 day period by the City Council’s adoption of a subsequent resolution in accordance with Government Code section 54953(e)(3) to further extend the time during which the legislative bodies of the City of Arroyo may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.

On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 22
nd day of November, 2022.

RESOLUTION NO.

PAGE 4

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

TIMOTHY J. CARMEL, CITY ATTORNEY

Item 9.h.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
BY: Sarah Lansburgh, Deputy City Clerk
SUBJECT: Consideration of Contract with the County of San Luis Obispo for Animal Care and Control Services
DATE: November 22, 2022
SUMMARY OF ACTION:

Approval of a three-year Contract for Animal Care and Control Services with the County of San Luis Obispo (“County”) will allow the County to continue to provide animal control services to the City through June 30, 2025, at a cost of $88,491 for the first year, with annual adjustments based on service levels provided to the City each year thereafter.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The new contract will provide for animal services effective fifteen (15) days following the date of signature of the County, through June 30, 2025. The proposed first year cost for FY 2022-23 is $88,491. The FY 2022-23 General Fund budget includes a total of $88,500.

Annual costs will be adjusted each year based on the service fee methodology identified in Section 4 of Exhibit B to the agreement.

RECOMMENDATION:

Approve the Contract for Animal Care and Control Services (“Contract”) with the County of San Luis Obispo, and authorize the Mayor to execute the Contract.

BACKGROUND:

The San Luis Obispo County Division of Animal Services has provided animal care and control functions, including enforcement of ordinances and State codes, to the City of Arroyo Grande for over thirty years. The most recent contract for services between the City and County was approved by the City Council on August 14, 2019, and expired on June 30, 2022. Due to the timing of contract negotiations, the COVID-19 pandemic, and the completion of the County’s new animal shelter facility, the County agreed to continue

Item 9.h.

City Council
Consideration of Contract with the County of San Luis Obispo for Animal Care and Control Services
November 22, 2022

providing service to each city within the County while approvals of a new agreement were being requested and processed.

In 2009, in response to concerns from a number of municipalities over rising costs for animal services, the County Health Agency and Administrative staff, working with representatives of cities, conducted an animal services study. The study identified specific animal services provided to the cities, data collection of elements, and an allocation and fee setting methodology with the intent of gaining a clearer understanding of the rate setting process. This study resulted in improved services and a reduction in costs for the City of Arroyo Grande.

ANALYSIS OF ISSUES:

The Service Based Methodology model adopted in 2010 allocates the cost and revenues to the cities (and to the County for unincorporated areas) based on each city’s actual use of services and revenue generated. Usage is measured by allocating costs from four key facets of Animal Services operations: Field Service, Licensing, Shelter Operations, and Education Services. This method provides a more direct and measurable relationship between the actual amount of service being provided to a city, combined with the actual revenue generated by a city through animal licenses and other fees, and the costs charged to the city for that service. Cities that have a lower rate of service and/or that generate more off-setting revenue pay lower contract fees than cities with high usage rates and/or generate less off-setting revenue. The City of Arroyo Grande benefits under this methodology by having a service population that is highly responsible with pet ownership and licensing. For the period of July 1, 2018 through June 30, 2021 the County responded to an average of 395 field service calls per year within the City of Arroyo Grande and sheltered an average of 155 animals per year from the City.

The proposed Contract provides the provision of Animal Care and Control Services to the City of Arroyo Grande for three years, through June 30, 2025. Services include, but are not limited to:
 Sheltering and medical care of stray, owner surrendered, confiscated, and quarantined household animals;
 Reunification of sheltered animals with owners or adopted into new homes;  Receipt and publication of lost and found animal reports;  Responses to calls for service from the Police Department or residents for stray or loose animals, dangerous or vicious animals, bite and neglect/abuse investigations, potential rabies exposure investigations and quarantines, pick up of deceased animals;
 Regulation of breeders and sales of domestic animals;  Animal-related nuisance investigations;
 Enforcement of State and local animal-related laws.

Item 9.h.

City Council
Consideration of Contract with the County of San Luis Obispo for Animal Care and Control Services
August 9, 2022

One of the City’s obligations under the proposed Animal Care and Control Services Contract is ordinance uniformity, where the City’s animal control ordinances are in conformity with and not in substantial conflict with or variation from the County’s animal control ordinances. The County of San Luis Obispo Board of Supervisors has adopted ordinances which address the care, keeping, and management of animals. The majority of the ordinances are contained in Title 9 of the County Code. An update to the County’s ordinance is currently under review by all participating jurisdictions and, once finalized and adopted by the County, an updated City ordinance will be presented to the City Council for review and adoption. The updated City ordinance will include programs and restrictions aimed at reducing the number of community cats as previously directed by the City Council.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve the Contract for Animal Care and Control Services with the County of San Luis Obispo;

2. Do not approve the Contract and direct staff to seek alternatives for animal services; or

3. Provide other direction to staff.

ADVANTAGES:

Approval of the Contract will enable the County to continue providing animal care and control services within the City of Arroyo Grande at a cost that reflects the City’s proportionate calls for service, sheltering, licensing, and education needs.

DISADVANTAGES:

There are no disadvantages identified in approval of the Contract for Animal Care and Control Services.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Contract for Animal Care and Control Services

ATTACHMENT 1

CONTRACT FOR

ANIMAL CARE AND CONTROL SERVICES
THIS CONTRACT (“Contract”), entered into by and between the County of San Luis Obispo, a public entity in the State of California, ("County") and, the City of Arroyo Grande, an incorporated city in the State of California, ("City").

WITNESSETH:

WHEREAS, County has established the Division of Animal Services to provide animal care and control functions including the enforcement of the ordinances of San Luis Obispo County Code Title 9 and of California State codes pertaining to the care, keeping, and management of animals; and
WHEREAS, County, through Animal Services, maintains and operates an animal shelter and a humane education program; and
WHEREAS, City is desirous of contracting with County for the provision of such services.

NOW THEREFORE, in consideration of the covenants, conditions, agreements, and stipulations set forth herein, the parties hereby agree that County shall perform the services described herein for the compensation set forth herein, subject to the terms and conditions set forth herein.

1. Services. The parties agree to perform the services described in Exhibit A, attached hereto and incorporated herein by reference as if set forth in full at this point.

2. Compensation. The parties agree to the compensation described in Exhibit B, attached hereto and incorporated herein by reference as if set forth in full at this point.

3. Duration. The parties agree to the duration described in Exhibit C, attached hereto and incorporated herein by reference as if set forth in full at this point.

4. General Conditions. The parties agree to the general conditions described in Exhibit D, attached hereto and incorporated herein by reference as if set forth in full at this point.

5. Notices. Notices required in this contract shall be provided to:

COUNTY
Eric Anderson, DVM
Animal Services Manager
885 Oklahoma Ave.

San Luis Obispo, CA 93406
CITY
Whitney McDonald
City Manager
300 E Branch Street
Arroyo Grande, CA 93420

IN WITNESS WHEREOF, County and City have executed this Contract on the day and year set forth below.

CITY OF ARROYO GRANDE
An Incorporated City in the State of California
By: _____________________________________________ Date:______________________ Whitney McDonald, City Manager
By: _____________________________________________ Date:______________________ Jessica Matson, City Clerk

COUNTY OF SAN LUIS OBISPO,
A Public Entity in the State of California
By: _________________________________ Date: _______________________ Chair, Board of Supervisors
ATTEST:

WADE HORTON
Ex-Officio Clerk of the Board of Supervisors
By: _______________________________
Deputy Clerk
Approved as to form and legal effect:

RITA L. NEAL

COUNTY COUNSEL
By: _______________________________ Date: _______________________ Deputy County Counsel

CONTRACT FOR

ANIMAL CARE AND CONTROL SERVICES

EXHIBIT A - SCOPE OF SERVICES

1. County Obligations. The County shall perform the following duties:
a) Shelter Services
i) Maintain, or cause to be maintained, an animal shelter whereat stray, owner surrendered, confiscated, quarantined and custodially impounded household pets are received and provided with appropriate care, housing, and shelter services in accordance with State regulations, local ordinances, and policies governing the humane treatment of such animals. ii) Provide services allowing sheltered animals to be returned to their owners, adopted into new homes, or to be humanely euthanized.
iii) Provide for the receipt and publication of lost and found animal reports. iv) Provide services for the humane euthanasia of household pets and for the disposal of their remains.
b) Field Services
i) Receive and respond to public calls for service related to alleged violations of local or State codes pertaining to the care, keeping, treatment, and management of animals.
ii) Provide for the response to any of the following circumstances 24 hours a day, seven days a week:
(1) Domestic animals posing an active and present threat to public safety. (2) Domestic animals which are severely injured, sick, or in eminent risk and whose owner is unknown or unavailable.
(3) Domestic or wild animal demonstrating signs of possible rabies infection. (4) Calls for assistance from law enforcement or emergency response personnel.
(5) Reported animal bites where the animal remains in the area unconfined and whose owner is unknown or unavailable.