CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, December 13, 2022, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/83255848846
Please click the link above to join the Zoom Meeting:
Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.
Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom
5. AGENDA REVIEW
5.a Closed Session Announcements
The City Attorney will announce reportable actions taken, if any, from the Special Meeting of November 29, 2022.
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8
Property: Portions of APNs 007-192-026 and 007-199-038
Agency negotiators: Whitney McDonald and Bill Robeson
Negotiating parties: Eric Von Berg and Gillian Von Berg, Trustees of the Eric and Gillian Von Berg Revocable Family Trust, u/d/t May 4, 2022
Under negotiation: Price and terms of lease
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957:
Title: City Attorney
The City Attorney will announce reportable actions taken, if any, from the Special Meeting of December 7, 2022.
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957:
Title: City Attorney
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS, ELECTION MATTERS AND CITY COUNCIL REORGANIZATION
6.a Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:
Receive update, accept public comments, discuss, and provide direction as necessary.
6.b City Manager Communications
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
6.c Presentation to Outgoing Council Members Jimmy Paulding and Keith Storton and Opportunity for Comments
(MCDONALD)
NOVEMBER 8, 2022 ELECTION MATTERS AND CITY COUNCIL REORGANIZATION
6.d Declaration of Results of the November 8, 2022 Consolidated General Municipal Election (MATSON)
Recommended Action:
Adopt a Resolution declaring the official results of the General Municipal Election held on November 8, 2022, and the final Certificates of the Canvass.
6.e Swearing-In Ceremony and Seating of Newly Elected Officers The City Clerk will administer the Oath of Office and present Certificates of Election to Mayor Caren Ray Russom, Council Member Kathleen Secrest, and Council Member James Guthrie.
6.f Comments by Newly Elected Officials
Comments by Council Member Secrest, Council Member Guthrie, and Mayor Ray Russom.
RECESS: A brief reception will be held.
RECONVENE: To consider all remaining items on the City Council Agenda.
ROLL CALL: Council Members Secrest, Guthrie, Barneich, George, and Mayor Ray Russom
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/83255848846; Webinar ID: 832 5584 8846
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Ratify the attached listing of cash disbursements for the period of November 1 through November 15, 2022.
9.b Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of October 31, 2022, as required by Government Code Section 53646(b).
9.c Consideration of Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of November 22, 2022; and the Special City Council Meetings of November 29, 2022 and December 7, 2022, as submitted.
9.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) (McDONALD)
Recommended Action:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).
9.e Consideration of Acceptance of the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yards Sewer Lining Project, PW 2021-10 (ROBESON)
Recommended Action:
1) Accept the project improvements as constructed by Nu Line Technologies in accordance with the plans and specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yard Sewer Lining Project, PW 2022-10; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
9.f Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
(ROBESON)
Recommended Action:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050.
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Consideration of Selection of Council Member Barneich as Mayor Pro Tem (MATSON)
Recommended Action:
Appoint Council Member Barneich as the Mayor Pro Tem for the next one-year period, pursuant to Council policy.
12.b Discussion and Consideration of Appointment of Council Members to Regional and Local Boards and Committees
(MATSON)
Recommended Action:
1) Make appointments for the next two-year period to the regional and local boards and committees with Council representation; and 2) Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website.
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. CLOSED SESSION
None.
15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
Item 6.d.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Declaration of Results of the November 8, 2022 Consolidated General Municipal Election
DATE: December 13, 2022
SUMMARY OF ACTION:
Adoption of a Resolution declaring official results of the City’s General Municipal Election.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact associated with the recommended action. An invoice for the costs to conduct the election has not yet been received from the County of San Luis Obispo; however, anticipated expenses estimated at $30,000 have been included in the FY 2022-23 Legislative and Information Services Department Budget.
RECOMMENDATION:
Adopt a Resolution declaring the official results of the General Municipal Election held on November 8, 2022, and the final Certificates of the Canvass.
BACKGROUND:
On November 8, 2022, a General Municipal Election was held in the City for the purpose of electing a Mayor, one (1) District 1 City Council member, and one (1) District 4 City Council member, and voting on one (1) ballot measure ("Measure D-22") asking voters if the City shall be authorized to increase the Transaction and Use (“Sales Tax”) by 1% to fund maintenance and repair of streets, sidewalks, stormwater and drainage facilities, and for other City programs and facilities. This was the City’s first by-district election.
In accordance with City Council Resolutions Nos. 5187 and 5188, the City’s election was consolidated with the Statewide General Election that was conducted on the same day by the County of San Luis Obispo. The County Clerk-Recorder was responsible for canvassing all votes cast and certifying the election results.
Item 6.d.
City Council
Declaration of Results of the November 8, 2022 Consolidated General Municipal Election
December 13, 2022
ANALYSIS OF ISSUES:
Total voter registration for the City of Arroyo Grande was 13,196. The number of total ballots cast was 9,170 resulting in a 69.49% voter turnout. Results of the election are as follows:
Mayor (Vote for 1):
Caren Ray Russom received 5,241 votes (62.40%)
Gaea Powell received 2,308 votes (27.48%)
Dale T. Hanson received 850 votes (10.12%)
Based on these results, Caren Ray Russom received the highest number of votes and is the candidate elected to the office of Mayor.
City Council District 1 (Vote for 1):
Kathleen Secrest received 1,728 votes (100%)
Kathleen Secrest ran unopposed and is the candidate elected as District 1 Member of the City Council.
City Council District 4 (Vote for 1):
James Robert Guthrie received 991 votes (63.20%)
Ben Franco received 577 votes (36.80%)
Based on these results, James Robert Guthrie received the highest number of votes from voters in District 4 and is the candidate elected as District 4 Member of the City Council.
Measure:
Measure D-22 did not pass. 45.64% of the votes were a “Yes” vote, which did not meet the majority voter approval required to authorize the City to increase the Transaction and Use Tax (“Sales Tax”) by 1% to fund maintenance and repair of streets, sidewalks, stormwater and drainage facilities, and for other City programs and facilities.
The County Clerk-Recorder has conducted the official canvass of the returns of the votes cast in the election and has certified the results. In accordance with California Elections Code Section 10262, the City Council is requested to adopt a Resolution declaring the results of the General Municipal Election and the final Certificates of the Canvass, as shown in Exhibit A of Attachment 1.
Item 6.d.
City Council
Declaration of Results of the November 8, 2022 Consolidated General Municipal Election
December 13, 2022
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution; or
2. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will ensure the City complies with State law as it relates to the declaration and acceptance of the election results.
DISADVANTAGES:
No disadvantages have been identified at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, RECITING THE FACT OF THE GENERAL
MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022, DECLARING THE
RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held in the City of Arroyo Grande, California, on Tuesday, November 8, 2022, as required by law; and
WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, pursuant to Resolution Nos. 5187 and 5188, the San Luis Obispo County Clerk-Recorder canvassed the returns of the election and has certified the results, which are attached hereto and made a part herein as “Exhibit A”.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Arroyo Grande, California, that:
1. All of the above recitals are true and correct and incorporated herein by reference.
2. The whole number of ballots cast in the city was 9,170.
3. The names of the persons voted for at the election for Mayor are as follows: Caren Ray Russom, Gaea Powell, and Dale T. Hanson.
4. The names of the persons voted for at the election for District 1 Member of the City Council are as follows: Kathleen Secrest.
5. The names of the persons voted for at the election for District 4 Member of the City Council are as follows: Ben Franco, and James Robert Guthrie.
6. The Measure voted upon at the election is as follows:
Measure D-22: To provide funding for general governmental use in Arroyo Grande, including maintenance and repair of streets, sidewalks, stormwater and drainage facilities, and for other City programs and facilities, shall an ordinance establishing a one percent sales tax be adopted, providing approximately $5,600,000 annually until ended by the City Council and requiring annual reports on revenues and expenditures, and review and public hearing by the City Council every five years on its necessity?
7. The whole number of ballots cast and the number of ballots cast for the abovenamed offices are listed in “Exhibit A”, attached hereto and made a part hereof.
8. The City Council does declare and determine that as a result of the election:
RESOLUTION NO.
PAGE 2
Caren Ray Russom was elected as Mayor for a full term of two (2) years; Kathleen Secrest was elected as District 1 Member of the Council Member for a full term of four (4) years;
James Robert Guthrie was elected as District 4 Member of the City Council for a full term of four (4) years.
A majority of the voters voting on Measure D-22 relating to the City’s authority to increase the Transaction and Use Tax (“Sales Tax”) to fund maintenance and repair of streets, sidewalks, stormwater and drainage facilities, and for other City programs and facilities did not vote in favor of it, and that the measure was not carried, and shall not be deemed adopted or ratified.
9. The City Clerk shall enter into the records of the City of Arroyo Grande a statement of the results of the election, showing: (1) The total number of ballots cast in the City; (2) the names of the persons voted for; (3) for what office each person was voted for; and (4) the total number of votes given to each person, and for and against the measure.
10. The City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the Office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.
11. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
On motion by Council Member ____________, seconded by Council Member __________, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 13 th day of December, 2022.
RESOLUTION NO.
PAGE 3
_______________________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_____________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
__________________________________ ____________
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
Exhibit A
Precinct Registered
Voters Voters Cast % Turnout
Countywide
Electionwide
401
Polling 2,049 83 4.05%
Vote by Mail 2,049 1,460 71.25%
Total 2,049 1,543 75.31%
402
Polling 1,642 40 2.44%
Vote by Mail 1,642 1,255 76.43%
Total 1,642 1,295 78.87%
403
Polling 1,881 67 3.56%
Vote by Mail 1,881 1,294 68.79%
Total 1,881 1,361 72.36%
404
Polling 2,034 71 3.49%
Vote by Mail 2,034 1,284 63.13%
Total 2,034 1,355 66.62%
405
Polling 2,538 77 3.03%
Vote by Mail 2,538 1,562 61.54%
Total 2,538 1,639 64.58%
406
Polling 1,678 31 1.85%
Vote by Mail 1,678 1,113 66.33%
Total 1,678 1,144 68.18%
STATEMENT OF VOTES CAST
NOVEMBER 8, 2022, GENERAL ELECTION
COUNTY OF SAN LUIS OBISPO
FINAL OFFICIAL ELECTION RESULTS - CITY OF ARROYO GRANDE CONTESTS Page: 1 of 10 12/7/2022 1:41:59 PM
Precinct Registered
Voters Voters Cast % Turnout
407
Polling 1,374 49 3.57%
Vote by Mail 1,374 784 57.06%
Total 1,374 833 60.63%
Electionwide - Total 13,196 9,170 69.49%
Countywide - Total 13,196 9,170 69.49%
Polling 13,196 418 3.17%
Vote by Mail 13,196 8,752 66.32%
Page: 2 of 10 12/7/2022 1:41:59 PM
City of Arroyo Grande, Mayor (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
Countywide
Electionwide
401
Polling 83 2,049 6 0
Vote by Mail 1,460 2,049 102 0
Total 1,543 2,049 108 0
402
Polling 40 1,642 3 0
Vote by Mail 1,255 1,642 105 0
Total 1,295 1,642 108 0
403
Polling 67 1,881 7 0
Vote by Mail 1,294 1,881 75 0
Total 1,361 1,881 82 0
404
Polling 71 2,034 10 0
Vote by Mail 1,284 2,034 101 0
Total 1,355 2,034 111 0
405
Polling 77 2,538 13 0
Vote by Mail 1,562 2,538 163 1
Total 1,639 2,538 176 1
406
Polling 31 1,678 6 0
Vote by Mail 1,113 1,678 96 0
Total 1,144 1,678 102 0
407
Polling 49 1,374 6 0
Vote by Mail 784 1,374 75 2
Total 833 1,374 81 2
Precinct
CAREN RAY RUSSOMGAEA POWELL
Countywide
Electionwide
401
Polling 32 38
Vote by Mail 842 379
Total 874 417
402
Polling 14 18
Vote by Mail 766 264
Total 780 282
403
Polling 20 36
Vote by Mail 833 293
Total 853 329
404
Polling 22 35
Vote by Mail 720 337
Total 742 372
405
Polling 18 40
Vote by Mail 849 413
Total 867 453
406
Polling 15 9
Vote by Mail 655 249
Total 670 258
407
Polling 16 21
Vote by Mail 439 176
Total 455 197
Page: 3 of 10 12/7/2022 1:41:59 PM
Precinct
DALE T. HANSONTotal Votes
Countywide
Electionwide
401
Polling7 77
Vote by Mail 137 1,358
Total 144 1,435
402
Polling5 37
Vote by Mail 120 1,150
Total 125 1,187
403
Polling4 60
Vote by Mail 93 1,219
Total 97 1,279
404
Polling4 61
Vote by Mail 126 1,183
Total 130 1,244
405
Polling6 64
Vote by Mail 136 1,398
Total 142 1,462
406
Polling1 25
Vote by Mail 113 1,017
Total 114 1,042
407
Polling6 43
Vote by Mail 92 707
Total 98 750
Page: 4 of 10 12/7/2022 1:41:59 PM
Precinct
Times CastRegistered VotersUndervotesOvervotes
Electionwide - Total 9,170 13,196 768 3
Countywide - Total 9,170 13,196 768 3
Precinct
CAREN RAY RUSSOMGAEA POWELL
Electionwide - Total 5,241 2,308
Countywide - Total 5,241 2,308
Page: 5 of 10 12/7/2022 1:41:59 PM
Precinct
DALE T. HANSONTotal Votes
Electionwide - Total 850 8,399
Countywide - Total 850 8,399
Page: 6 of 10 12/7/2022 1:41:59 PM
City of Arroyo Grande, Councilmember, District 1 (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
Countywide
Electionwide
401
Polling 83 2,049 47 0
Vote by Mail 1,460 2,049 578 0
Total 1,543 2,049 625 0
402
Polling 40 1,642 21 0
Vote by Mail 1,255 1,642 464 0
Total 1,295 1,642 485 0
Electionwide - Total 2,838 3,691 1,110 0
Countywide - Total 2,838 3,691 1,110 0
Precinct
KATHLEEN P. SECRESTTotal Votes
Countywide
Electionwide
401
Polling 36 36
Vote by Mail 882 882
Total 918 918
402
Polling 19 19
Vote by Mail 791 791
Total 810 810
Electionwide - Total 1,728 1,728
Countywide - Total 1,728 1,728
Page: 7 of 10 12/7/2022 1:41:59 PM
City of Arroyo Grande, Councilmember, District 4 (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
Countywide
Electionwide
406
Polling 31 1,678 10 0
Vote by Mail 1,113 1,678 216 0
Total 1,144 1,678 226 0
407
Polling 49 1,374 16 0
Vote by Mail 784 1,374 167 0
Total 833 1,374 183 0
Electionwide - Total 1,977 3,052 409 0
Countywide - Total 1,977 3,052 409 0
Precinct
BEN FRANCOJAMES ROBERT GUTHRIETotal Votes
Countywide
Electionwide
406
Polling 11 10 21
Vote by Mail 293 604 897
Total 304 614 918
407
Polling 21 12 33
Vote by Mail 252 365 617
Total 273 377 650
Electionwide - Total 577 991 1,568
Countywide - Total 577 991 1,568
Page: 8 of 10 12/7/2022 1:41:59 PM
City of Arroyo Grande Measure D-22 (50%+1) (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
Countywide
Electionwide
401
Polling 83 2,049 4 0
Vote by Mail 1,460 2,049 56 0
Total 1,543 2,049 60 0
402
Polling 40 1,642 1 0
Vote by Mail 1,255 1,642 58 0
Total 1,295 1,642 59 0
403
Polling 67 1,881 3 0
Vote by Mail 1,294 1,881 46 0
Total 1,361 1,881 49 0
404
Polling 71 2,034 3 0
Vote by Mail 1,284 2,034 47 0
Total 1,355 2,034 50 0
405
Polling 77 2,538 5 0
Vote by Mail 1,562 2,538 78 0
Total 1,639 2,538 83 0
406
Polling 31 1,678 1 0
Vote by Mail 1,113 1,678 41 1
Total 1,144 1,678 42 1
407
Polling 49 1,374 3 0
Vote by Mail 784 1,374 36 0
Total 833 1,374 39 0
Precinct
YESNOTotal Votes
Countywide
Electionwide
401
Polling 30 49 79
Vote by Mail 633 771 1,404
Total 663 820 1,483
402
Polling 11 28 39
Vote by Mail 590 607 1,197
Total 601 635 1,236
403
Polling 17 47 64
Vote by Mail 607 641 1,248
Total 624 688 1,312
404
Polling 24 44 68
Vote by Mail 547 690 1,237
Total 571 734 1,305
405
Polling 22 50 72
Vote by Mail 676 808 1,484
Total 698 858 1,556
406
Polling 12 18 30
Vote by Mail 466 605 1,071
Total 478 623 1,101
407
Polling 21 25 46
Vote by Mail 354 394 748
Total 375 419 794
Page: 9 of 10 12/7/2022 1:41:59 PM
Precinct
Times CastRegistered VotersUndervotesOvervotes
Electionwide - Total 9,170 13,196 382 1
Countywide - Total 9,170 13,196 382 1
Precinct
YESNOTotal Votes
Electionwide - Total 4,010 4,777 8,787
Countywide - Total 4,010 4,777 8,787
Page: 10 of 10 12/7/2022 1:41:59 PM
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: December 13, 2022
SUMMARY OF ACTION:
Review and ratify cash disbursements.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $983,835.20 fiscal impact that includes the following items:
Accounts Payable Checks $566,646.87
Payroll & Benefit Checks $417,188.33
RECOMMENDATION:
Ratify the attached listing of cash disbursements for the period of November 1 through November 15, 2022.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022-23 budget.
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
December 13, 2022
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. November 1 – November 15, 2022 – Accounts Payable Check Register
2. November 4, 2022 – Payroll and Benefit Check Register
CITY OF ARROYO GRANDE
CHECK LISTING
NOVEMBER 1 - NOVEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 11/04/2022 295635 $ 113.17 TRAINING, TUITION REGISTRATION 010.4203.5501 ALLAN HANCOCK COLLEGE JCCD2 11/04/2022 295636 175.00 AC UNIT - CH 010.4213.5303 ALPINE REFRIGERATION3 11/04/2022 295637 52.79 10/13/22 Eyesaline 010.4420.5605 AMAZON CAPITAL SERVICES4 11/04/2022 295637 558.56 10/18/2022 (4) nitrile gloves 220.4303.5613 AMAZON CAPITAL SERVICES5 11/04/2022 295637 203.12 10/18/22 (4) scott rec TP 010.4213.5604 AMAZON CAPITAL SERVICES6 11/04/2022 295637 16.06 10/19/22 2 pack air cleaner 010.4420.5603 AMAZON CAPITAL SERVICES7 11/04/2022 295637 62.72 10/20/22 pack of energizer rechargeable lights 010.4213.5604 AMAZON CAPITAL SERVICES8 11/04/2022 295637 62.72 10/20/22 pack of energizer rechargeable lights 010.4213.5604 AMAZON CAPITAL SERVICES9 11/04/2022 295637 32.32 10/19/22 rubber foot pads Honda Generator 010.4420.5603 AMAZON CAPITAL SERVICES10 11/04/2022 295637 26.88 10/24/22 entry door plugs - WC 010.4213.5604 AMAZON CAPITAL SERVICES11 11/04/2022 295637 667.46 10/25/22 1" lead free RP backflow-tennis court 010.4420.5605 AMAZON CAPITAL SERVICES12 11/04/2022 295637 86.18 10/25/22 (2) sweatshirts 220.4303.5255 AMAZON CAPITAL SERVICES13 11/04/2022 295637 395.28 10/25/22 Tork paper towels 010.4213.5604 AMAZON CAPITAL SERVICES14 11/04/2022 295637 (75.60) CREDIT FOR ITEMS RETURNED 010.4213.5604 AMAZON CAPITAL SERVICES15 11/04/2022 295637 22.80 WINDOW LOCKS-WOMENS CENTER 010.4213.5604 AMAZON CAPITAL SERVICES16 11/04/2022 295637 39.86 SAFETY VEST 220.4303.5255 AMAZON CAPITAL SERVICES17 11/04/2022 295637 297.60 FOAMING SOAP 010.4213.5604 AMAZON CAPITAL SERVICES18 11/04/2022 295637 674.34 VARIOUS BACKFLOW REPAIR KITS 010.4420.5605 AMAZON CAPITAL SERVICES19 11/04/2022 295637 53.64 SHEET PROTECTORS 220.4303.5613 AMAZON CAPITAL SERVICES20 11/04/2022 295637 188.51 HYDRAULIC CABLE LUG CRIMPER 220.4303.5273 AMAZON CAPITAL SERVICES21 11/04/2022 295637 405.36 TRASH BAGS 010.4213.5604 AMAZON CAPITAL SERVICES22 11/04/2022 295637 130.67 BUCKETS & GRABBER TOOLS (6) 010.4420.5605 AMAZON CAPITAL SERVICES23 11/04/2022 295637 (1,722.92) CREDIT RETURN-HONDA GENERATOR 220.4303.5273 AMAZON CAPITAL SERVICES24 11/04/2022 295637 (796.04) CREDIT RETURN-HAND DRYER PARTS 010.4213.5604 AMAZON CAPITAL SERVICES25 11/04/2022 295638 106.00 MEMBER#00139281 640.4710.5503 AMERICAN WATER WORKS ASSN INC26 11/04/2022 295639 3,788.90 WATER METERS FOR FY 2022/23 640.4712.5207 AQUA-METRIC SALES CO(DBA)27 11/04/2022 295639 2,899.52 REPLACEMENT PARTS FOR WATERMETERS FOR FY 640.4712.5611 AQUA-METRIC SALES CO(DBA)28 11/04/2022 295640 38.66 GROWING GROUNDS PLANTS FOR ELM CORNER 010.4420.5605 ARROYO GRANDE IN BLOOM INC29 11/04/2022 295641 24.12 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T30 11/04/2022 295641 46.56 BAN#9391033181 ALARM 640.4710.5403 AT&T31 11/04/2022 295642 126.68 11/22 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC32 11/04/2022 295643 788.62 TRAILER STEEL 220.4303.5255 B & B STEEL & SUPPLY, INC33 11/04/2022 295643 672.36 ANGLE IRON & TUBE STEEL 640.4712.5255 B & B STEEL & SUPPLY, INC34 11/04/2022 295644 145.00 D.O. INSPECTION CITY YARD FUEL 010.4305.5303 B & T SVC STN CONTRACTORS, INC35 11/04/2022 295645 245.00 PW 15 220.4303.5601 BACK ON THE ROAD AUTOMOBILE36 11/04/2022 295646 110.00 REFUND-DOGGIE CLASS 010.0000.4605 JANICE BATTAGLIA37 11/04/2022 295647 776.00 DOGGIE CLASSES 010.4424.5351 IRINA BEATTY38 11/04/2022 295648 89.00 REFUND-SOCCER 010.0000.4605 MICHELLE BERMUDEZ39 11/04/2022 295649 50.00 REFUND SECURITY DEPOSIT 010.0000.2206 BOND REAL ESTATE GROUP
CITY OF ARROYO GRANDE
CHECK LISTING
NOVEMBER 1 - NOVEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name40 11/04/2022 295650 $ 71.49 PATROL - BUSINESS CARDS 010.4203.5255 BOONE PRINTING & GRAPHICS INC41 11/04/2022 295651 65.00 REIMBURSE-OCT JIUJITSU 010.4203.5501 JASON CASTILLO42 11/04/2022 295652 53.37 ACCT#8245100960221923-PW TV 010.4307.5303 CHARTER COMMUNICATIONS43 11/04/2022 295652 95.39 ACCT#8245100960129431-COUNCIL CHAMBER 010.4145.5401 CHARTER COMMUNICATIONS44 11/04/2022 295652 26.72 ACCT#8245100960129431-COUNCIL CHAMBER 010.4145.5401 CHARTER COMMUNICATIONS45 11/04/2022 295652 327.16 ACCT#8245100960216667-WOMENS CENTER 010.4145.5401 CHARTER COMMUNICATIONS46 11/04/2022 295652 761.32 ACCT#8245100960211791-REC TV & INTERNET 010.4145.5401 CHARTER COMMUNICATIONS47 11/04/2022 295652 736.80 ACCT#8245100960211288 PW DARK 010.4145.5401 CHARTER COMMUNICATIONS48 11/04/2022 295652 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS49 11/04/2022 295652 1,349.00 ACCT#8245100960301246 COUNCIL CHAMBER 211.4101.5330 CHARTER COMMUNICATIONS50 11/04/2022 295653 313.60 SENIOR FITNESS: OCTOBER 2022 010.4424.5351 GAYLE CUDDY51 11/04/2022 295654 1,950.00 PRE-EMPLOYMENT BACKGROUND 010.4201.5315 CUESTA POLYGRAPH52 11/04/2022 295655 1,019.53 5 TONS SNOW 010.0000.2054 CUESTA SPRINGS ICE COMPANY INC53 11/04/2022 295656 227.53 CITY HALL GENERATOR 010.4213.5604 DELTA LIQUID ENERGY54 11/04/2022 295657 624.00 ROLLER SKATE CLASS: FALL SESSION 010.4424.5351 DOOMSDAY SKATE LLC55 11/04/2022 295658 50.00 REFUND SECURITY DEPOSIT 010.0000.2206 JANA ETTEDDGUE56 11/04/2022 295659 50.00 PARKD DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 STEPHANIE EVANS57 11/04/2022 295660 20.00 4608- FLAT TIRE REPAIR 010.4203.5601 FIGUEROA'S TIRES58 11/04/2022 295660 120.00 4609 - TIRE MOUNTING AND BALANCE 010.4203.5601 FIGUEROA'S TIRES59 11/04/2022 295661 672.00 BRIDGE BASICS GAMES & CLASSES: OCTOBER SESSIONS 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE60 11/04/2022 295662 1,219.00 CASH FOR GRASS REBATE 1,219 sq. ft. 226.4306.5554 KATHLEEN FLORES61 11/04/2022 295663 50.00 REFUND SECURITY DEPOSIT 010.0000.2206 JENNIE FOREMASTER62 11/04/2022 295664 1,176.00 FALL SESSION 1: SWEATER TIME 010.4424.5351 ELIZABETH FRYER63 11/04/2022 295665 165.00 TRENCHER - ELM ELECTIRCAL 010.4420.5552 GROVER TOOL AND RENTALS64 11/04/2022 295666 106.08 1375 ASH TRAILER MOUNT 220.4303.5552 HARVEY'S HONEY HUTS65 11/04/2022 295667 180.93 FUEL 010.4203.5608 JB DEWAR, INC66 11/04/2022 295668 225.00 ELM ST PARK 010.4213.5303 JD ELECTRIC67 11/04/2022 295668 635.00 ELM ST PARK 010.4213.5303 JD ELECTRIC68 11/04/2022 295669 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 JAMES JIN69 11/04/2022 295670 500.00 CASH FOR GRASS REBATE 500 sq. ft. 226.4306.5554 ELAINE KELLER70 11/04/2022 295671 50.00 REFUND SECURITY DEPOSIT 010.0000.2206 KAYLA KING71 11/04/2022 295672 240.00 PICKLEBALL CLINIC: OCTOBER 16 010.4424.5351 PRINCESS LEONG72 11/04/2022 295673 782.46 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC73 11/04/2022 295673 800.74 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC74 11/04/2022 295674 750.00 ELM ST PLAYGROUND RIBBON CUTTING 010.4424.5353 LOLA'S LETTERS CENTRAL COAST75 11/04/2022 295675 45.00 FACILITY USAGE-07/22 PAULDING ROLLER RINK 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST76 11/04/2022 295675 56.25 FACILITY USAGE-08/22 PAULDING ROLLER RINK 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST77 11/04/2022 295675 75.00 FACILITY USAGE-09/22 PAULDING ROLLER RINK 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST78 11/04/2022 295675 540.00 FACILITY USAGE-09/22 OCEANO COMMUNITY CENTER 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST
CITY OF ARROYO GRANDE
CHECK LISTING
NOVEMBER 1 - NOVEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name79 11/04/2022 295676 $ 70.00 REFUND-QUILTING 010.0000.4605 ANNE MADDOX80 11/04/2022 295677 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JACQUELYN MAHER81 11/04/2022 295678 100.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 REBECCA MENDELSON82 11/04/2022 295678 (120.00) PARK RENTAL- RANCHO GRANDE #2 010.0000.4354 REBECCA MENDELSON83 11/04/2022 295678 120.00 PARK RENTAL POSTED TO DEPOSIT 010.0000.2206 REBECCA MENDELSON84 11/04/2022 295679 108.15 SHELF BRACKETS, SCREWS 010.4213.5604 MINER'S ACE HARDWARE, INC85 11/04/2022 295679 45.57 SHELF BRACKETS 010.4213.5604 MINER'S ACE HARDWARE, INC86 11/04/2022 295679 19.74 BATTERIES 010.4420.5255 MINER'S ACE HARDWARE, INC87 11/04/2022 295679 63.37 SOCKET SET, STAIN, RAGS 010.4213.5604 MINER'S ACE HARDWARE, INC88 11/04/2022 295679 30.13 CAULKGUN, ADHESIVE 220.4303.5613 MINER'S ACE HARDWARE, INC89 11/04/2022 295679 30.15 (2) ROLLS CAUTION TAPE 220.4303.5613 MINER'S ACE HARDWARE, INC90 11/04/2022 295679 58.14 FLEXSEAL, CONCRETE SEALER 010.4213.5604 MINER'S ACE HARDWARE, INC91 11/04/2022 295679 18.30 TROWEL, WD40 010.4420.5605 MINER'S ACE HARDWARE, INC92 11/04/2022 295679 129.28 (2) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC93 11/04/2022 295679 11.83 MORTAR MIX, CLEANING CLOTH 010.4213.5604 MINER'S ACE HARDWARE, INC94 11/04/2022 295679 59.21 EXT POLE, TOWELS, ROLLER, WALL PLATES,OUTLETS 010.4213.5604 MINER'S ACE HARDWARE, INC95 11/04/2022 295679 52.97 PAINT CUP, TEXTURE SPRAY 010.4213.5604 MINER'S ACE HARDWARE, INC96 11/04/2022 295679 32.30 (2) RUBBER MALLETS- HALLOWEEN 220.4303.5613 MINER'S ACE HARDWARE, INC97 11/04/2022 295679 15.07 STAPLES 220.4303.5613 MINER'S ACE HARDWARE, INC98 11/04/2022 295679 2.47 FASTENERS 010.4420.5605 MINER'S ACE HARDWARE, INC99 11/04/2022 295679 32.30 (2) AIR FILTERS 010.4213.5604 MINER'S ACE HARDWARE, INC100 11/04/2022 295679 36.59 SANDPAPER, WOODFILLER, SCRAPER 010.4213.5604 MINER'S ACE HARDWARE, INC101 11/04/2022 295679 34.01 GRINDING WHEEL, SAW BLADES 220.4303.5613 MINER'S ACE HARDWARE, INC102 11/04/2022 295679 38.10 SHOVEL, ROD, FASTENERS 010.4420.5605 MINER'S ACE HARDWARE, INC103 11/04/2022 295679 36.61 SWIVEL MOUNT LIGHT CONTROL, GLASSES 010.4213.5604 MINER'S ACE HARDWARE, INC104 11/04/2022 295679 15.59 FASTENERS, BALL CATCH, GOPHER HAWK STRAP 010.4420.5605 MINER'S ACE HARDWARE, INC105 11/04/2022 295679 164.08 1X2X8 LUMBER-HALLOWEEN MAZE 010.4424.5252 MINER'S ACE HARDWARE, INC106 11/04/2022 295680 118.93 4605 - PARTS 010.4203.5601 MULLAHEY FORD107 11/04/2022 295680 1,173.11 PW-15 BRAKE JOB 220.4303.5601 MULLAHEY FORD108 11/04/2022 295681 211.20 YOGA IN THE PARK WITH NICCOLA 010.4424.5351 NICCOLA NELSON109 11/04/2022 295682 350.00 COMMUNICATIONS - MOTOR RADIO INSTALL 010.4204.5606 NICK'S TELECOM (DBA)110 11/04/2022 295683 21.31 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC111 11/04/2022 295683 9.69 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC112 11/04/2022 295683 151.43 OFFICE SUPPLIES 010.4421.5201 ODP BUSINESS SOLUTIONS LLC113 11/04/2022 295684 113.96 MAINTENANCE AGREEMENT - COPIER 010.4204.5602 OFFICE1114 11/04/2022 295685 16,177.04 ELECTRIC - Street Lighting 010.4307.5402 PACIFIC GAS & ELECTRIC CO115 11/04/2022 295686 600.00 SOTO SPORTS COMPLEX SEPTEMBER 2022 010.4420.5303 PACIFIC GOPHER CONTROL116 11/04/2022 295687 202.22 PARKING CITATION PROCESSING FE 010.4204.5303 PHOENIX GROUP117 11/04/2022 295688 251.63 POSTAGE MACHINE LEASE 010.4204.5602 PITNEY BOWES, INC
CITY OF ARROYO GRANDE
CHECK LISTING
NOVEMBER 1 - NOVEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name118 11/04/2022 295689 $ 3,773.00 QUILTING-FALL SESSION 1 010.4424.5351 BARBARA ANN PORTER119 11/04/2022 295690 13.75 UNIFORMS-PIERCE 010.4203.5272 R & T EMBROIDERY, INC120 11/04/2022 295691 484.37 GRACE LANE NOV 2022 216.4460.5304 RAINSCAPE121 11/04/2022 295691 1,201.41 PARKSIDE 219.4460.5304 RAINSCAPE122 11/04/2022 295692 5.38 COUNCIL CHAMBERS 010.4213.5303 READYREFRESH BY NESTLE123 11/04/2022 295693 1.00 FILING FEE-JPA -CENTRAL COAST 640.5975.7501 SECRETARY OF STATE124 11/04/2022 295694 23.36 REFUND 010.0000.4605 AMBRE SHARKEY125 11/04/2022 295694 40.64 REFUND 010.0000.4605 AMBRE SHARKEY126 11/04/2022 295694 (40.64) TRANSFER TO PARK RENTAL 010.0000.4354 AMBRE SHARKEY127 11/04/2022 295694 26.64 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 AMBRE SHARKEY128 11/04/2022 295695 43.11 QUICK COUPLER 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC129 11/04/2022 295695 24.02 BUCKNER BENT NOSE GARDEN VALVE 3/4 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC130 11/04/2022 295695 14.45 SCH 40 CAP, MALE ADPT, TEFLON THREAD 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC131 11/04/2022 295695 100.83 SOIL PROBE, BALL VALVE, BLUE FLAGS 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC132 11/04/2022 295695 130.49 (1) LESCO PROCES PRO 220.4303.5613 SITEONE LANDSCAPE SUPPLY LLC133 11/04/2022 295696 495.00 AUTHORITY TO CONSTRUCT 010.4305.5303 SLO COUNTY AIR POLLUTION134 11/04/2022 295697 221.00 09/22 PARKING CITATION REV DIST 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER135 11/04/2022 295698 21.01 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS136 11/04/2022 295698 14.30 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS137 11/04/2022 295698 16.23 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS138 11/04/2022 295698 17.13 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS139 11/04/2022 295699 250.00 FACILTY USAGE: FALL QUILTERS TUESDAYS 010.4424.5251 ST JOHN'S LUTHERAN CHURCH140 11/04/2022 295699 250.00 FACILITY USAGE: FALL QUILTERS THURSDAYS 010.4424.5251 ST JOHN'S LUTHERAN CHURCH141 11/04/2022 295699 250.00 FACILITY USAGE: FALL NEEDLE ARTS 010.4424.5251 ST JOHN'S LUTHERAN CHURCH142 11/04/2022 295700 224.66 UNIFORMS - DUTY PANTS 010.4203.5272 TEMPLETON UNIFORMS143 11/04/2022 295700 118.53 UNIFORMS - TRAINING PANTS 010.4204.5272 TEMPLETON UNIFORMS144 11/04/2022 295701 94.38 100 SIGN MOUNT HARDWARE 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS145 11/04/2022 295701 108.79 (2) SPEED CHECKED BY RADAR SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS146 11/04/2022 295702 110.00 REFUND DOGGIE CLASS 010.0000.4605 DONNA TURNER147 11/04/2022 295703 33,000.00 PRINCIPAL-CITY HALL LOAN 472.4101.5801 USDA148 11/04/2022 295703 16,931.25 INTEREST-CITY HALL LOAN 472.4101.5802 USDA149 11/04/2022 295704 41.60 OCTOBER PUNCHCARDS 010.4424.5351 PEGGY VALKO150 11/04/2022 295705 67.13 ACCT#808089883-00003 010.4425.5255 VERIZON WIRELESS151 11/04/2022 295705 924.80 ACCT#208620661-00002 PD CELL PHONES 010.4201.5403 VERIZON WIRELESS152 11/04/2022 295706 73.50 DOCUMENT SHREDDING SERVICE 010.4201.5303 VITAL RECORDS CONTROL153 11/04/2022 295707 1,313.63 FATS, OILS AND GREASE PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP154 11/04/2022 295708 672.96 COPY MACHINE LEASE PAYMENT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL155 11/04/2022 295709 1,000.00 FEE STUDY SERVICES - USER & DEVELOPMENT IMPACT 010.4120.5303 WILLDAN FINANCIAL SERVICES156 11/04/2022 295710 134.69 PARTS WASHER SERVICE FEE 010.4305.5303 WORLD OIL ENVIROMENTAL SVCS
CITY OF ARROYO GRANDE
CHECK LISTING
NOVEMBER 1 - NOVEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name157 11/04/2022 295711 $ 215.16 UB Refund Cst #00002132 640.0000.2301 JANTINA MOORE158 11/04/2022 295712 180.00 UB Refund Cst #00027961 640.0000.2301 SEAN NOLAN159 11/04/2022 295713 143.29 UB Refund Cst #00027232 640.0000.2301 ANAYELI REYES160 11/04/2022 295714 78.85 UB Refund Cst #00018613 640.0000.2301 MIKE WHITE161 11/04/2022 295715 127.55 UB Refund Cst #00026836 640.0000.2301 BRENDAN WING162 11/04/2022 295716 49,587.04 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE163 11/04/2022 295716 46,740.56 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE164 11/04/2022 295716 13,070.23 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE165 11/04/2022 295717 1,942.45 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT166 11/04/2022 295717 19,789.33 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT167 11/04/2022 295718 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT168 11/04/2022 295719 3,469.77 DEFERRED COMPENSATION - EE %: Payment 011.0000.2117 ICMA RETIREMENT CORP169 11/04/2022 295719 11,329.19 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP170 11/04/2022 295719 841.66 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP171 11/04/2022 295719 275.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP172 11/04/2022 295720 34,736.64 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT173 11/04/2022 295720 45,441.90 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT174 11/04/2022 295720 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT175 11/04/2022 295720 1,149.93 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT176 11/04/2022 295720 (0.09) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT177 11/04/2022 295721 1,414.43 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA178 11/10/2022 295722 90.00 Repeat bacti samples 640.4710.5310 ABALONE COAST ANALYTICAL INC179 11/10/2022 295723 543.00 CASH FOR GRASS-543 SQFT 226.4306.5554 TERI ANDRICH180 11/10/2022 295724 41.00 HEPATITIS SHOT-UTILITIES EMPLOYEE 640.4712.5303 ARROYO GRANDE COMM. HOSPITAL181 11/10/2022 295725 201.92 PAID ON LEASE PARCEL 07-192-051 751.4555.5551 B & M INVESTMENTS182 11/10/2022 295725 4,161.80 PAID ON LEASE PARCEL 07-192-067 751.4555.5551 B & M INVESTMENTS183 11/10/2022 295726 397.60 DOGGIE CLASSES- LEASH 10/1, AGILITY 010.4424.5351 IRINA BEATTY184 11/10/2022 295727 35,039.00 BUILDING DEPARTMENT SERVICES 010.4212.5303 BPR CONSULTING GROUP LLC185 11/10/2022 295727 46,331.33 BUILDING DEPARTMENT SERVICES 010.4212.5303 BPR CONSULTING GROUP LLC186 11/10/2022 295727 31,254.71 BUILDING DEPARTMENT SERVICES 010.4212.5303 BPR CONSULTING GROUP LLC187 11/10/2022 295728 43.09 (1) LOPPER TOOL 640.4712.5273 BRISCO MILL & LUMBER YARD188 11/10/2022 295728 16.90 12 ANCHOR BOLTS 010.4420.5605 BRISCO MILL & LUMBER YARD189 11/10/2022 295728 22.60 (3) PC3 CAULK ADHESIVE-HERITAGE 010.4420.5605 BRISCO MILL & LUMBER YARD190 11/10/2022 295728 18.31 HD SCISSOR 010.4420.5605 BRISCO MILL & LUMBER YARD191 11/10/2022 295728 7.38 TEFLON TAPE, ARTIST BRUSH 010.4420.5605 BRISCO MILL & LUMBER YARD192 11/10/2022 295728 369.29 COMP CAP, PVC CAP, (6) 4X6X5/8 LUMBER 220.4303.5613 BRISCO MILL & LUMBER YARD193 11/10/2022 295728 107.42 (3) OSB, WOOD SCREWS, TZS BITIP 010.4420.5605 BRISCO MILL & LUMBER YARD194 11/10/2022 295729 160.00 CLOGGING OCTOBER & DROP INS 010.4424.5351 KATHLEEN J CINOWALT195 11/10/2022 295729 100.80 CLOGGING MAY & DROP INS 010.4424.5351 KATHLEEN J CINOWALT
CITY OF ARROYO GRANDE
CHECK LISTING
NOVEMBER 1 - NOVEMBER 30, 2022
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name196 11/10/2022 295730 $ 540.00 ELM STREET PARK PLAY STRUCTURE 350.5564.7301 EIKHOF DESIGN GROUP197 11/10/2022 295730 16,620.34 2022 CONCRETE REPAIR PROJECT (PW 2022-07) 350.5658.7501 EIKHOF DESIGN GROUP198 11/10/2022 295731 514.80 1" CORP STOPS (10 EA) 640.4712.5610 FAMCON PIPE AND SUPPLY INC199 11/10/2022 295731 3,776.27 (1) FIRE HYDRANT TO REPLACE STOCK 640.4712.5610 FAMCON PIPE AND SUPPLY INC200 11/10/2022 295732 990.00 CASH FOR GRASS-990 SQFT 226.4306.5554 CRAIG FEILER201 11/10/2022 295733 1,169.00 BRIDGE BASICS GAMES & CLASSES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE202 11/10/2022 295734 1,092.00 SERGER SEWING: FALL SESSION 1 010.4424.5351 MARY JO GABEL203 11/10/2022 295735 274.44 (10) 3/4" TWO-BOLT COUPLINGS 640.5946.7001 ICONIX WATERWORKS (US) INC204 11/10/2022 295736 900.00 TRAILER - MEDIA BLAST AND PAINT 220.4303.5603 KC COATINGS, INC205 11/10/2022 295737 38.76 CRACK FILLER FOR L.S. #4 612.4610.5610 MINER'S ACE HARDWARE, INC206 11/10/2022 295737 14.00 ANGLE BROOM 640.4712.5273 MINER'S ACE HARDWARE, INC207 11/10/2022 295737 7.08 FASTENERS 640.4712.5610 MINER'S ACE HARDWARE, INC208 11/10/2022 295737 25.69 CABLE/FASTENERS FOR BBQ 640.4712.5255 MINER'S ACE HARDWARE, INC209 11/10/2022 295738 5,618.97 REPLACE TRANSMISSION ON PW-14 (2013 FORD) 640.4712.5601 MULLAHEY FORD210 11/10/2022 295739 1,002.20 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO211 11/10/2022 295739 5,797.51 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO212 11/10/2022 295739 473.98 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO213 11/10/2022 295739 1,992.93 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO214 11/10/2022 295739 7,369.20 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO215 11/10/2022 295739 (65.49) ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO216 11/10/2022 295740 600.00 START CHANGE FOR TURKEY TROT 010.0000.1033 PETTY CASH217 11/10/2022 295741 20,844.86 TRAFFIC WAY BRIDGE 350.5679.7501 QUINCY ENGINEERING INC218 11/10/2022 295741 19,272.10 TRAFFIC WAY BRIDGE 350.5679.7501 QUINCY ENGINEERING INC219 11/10/2022 295742 3,500.00 AG SCHOLARSHIPS REIMBURSEMENT 010.4001.5398 SOUTH COUNTY CHAMBERS220 11/10/2022 295743 543.06 3/4 DR 32+ RAT HEAD 3/4 DR 36" KNR LCK 010.4305.5603 TCA TOOLS INC221 11/10/2022 295744 41.60 SEPTEMBER PUNCHCARDS 010.4424.5351 PEGGY VALKO222 11/10/2022 295745 1,049.00 07/22 PROF LEGAL SVCS- WATER RIGHTS 640.4710.5575 WHITE BRENNER LLP223 11/10/2022 295745 487.50 06/22 PROF LEGAL SVCS- WATER RIGHTS 640.4710.5575 WHITE BRENNER LLP224 11/10/2022 295745 3,135.00 09/22 PROF LEGAL SVCS- WATER RIGHTS 640.4710.5575 WHITE BRENNER LLP225 11/10/2022 295745 (865.90) BALANCE OF OVERPYMT ON INV 44083 640.4710.5575 WHITE BRENNER LLP226 11/10/2022 295745 3,379.50 08/22 PROF LEGAL SVCS- WATER RIGHTS 640.4710.5575 WHITE BRENNER LLP227 11/09/2022 295746 4,626.60 12/22 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP228 11/09/2022 295746 608.12 12/22 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP229 11/09/2022 295746 368.87 12/22 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP $ 566,646.87
.
General Fund 369,379.32 5101 Salaries Full time 233,579.13 Streets Fund 15,833.44 5101 Volunteer Employee Retirement - American Rescue Plan Act 172.84 5102 Salaries Part-Time - PPT 5,743.05 Sewer Fund 9,345.38 5103 Salaries Part-Time - TPT 15,185.88 Water Fund 22,457.35 5105 Salaries OverTime 15,721.84
417,188.33 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,685.90
5108 Holiday Pay 6,460.53
5109 Sick Pay 5,623.59
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 9,835.86
Police 15,324.97 5114 Comp Pay 1,245.39
Public Works - Maintenance 396.87 5115 Annual Leave Pay 10,825.80 Public Works - Enterprise - 5116 Salaries - Police FTO 163.20 Recreation - Administration - 5121 PERS Retirement 30,480.11 Recreation - Special Events - 5122 Social Security 21,505.22 Children In Motion - 5123 PARS Retirement 271.12
15,721.84 5126 State Disability Ins. 1,086.79
5127 Deferred Compensation 716.66
5131 Health Insurance 49,223.63
5132 Dental Insurance 3,186.86
5133 Vision Insurance 801.54
5134 Life Insurance 372.60
5135 Long Term Disability 585.95
5137 Leave Payouts 616.03
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 201.65
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,082.50
417,188.33
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
10/14/2022 - 10/27/2022
11/4/2022
BY FUND BY ACCOUNT
ATTACHMENT 2
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: December 13, 2022
SUMMARY OF ACTION:
Presentation of the City’s investment deposits as of October 31, 2022.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected.
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of October 31, 2022, as required by Government Code Section 53646(b).
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
Item 9.b.
City Council
Consideration of Statement of Investment Deposits
December 13, 2022
ANALYSIS OF ISSUES:
This report represents the City’s investments as of October 31, 2022. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of October 31, 2022, the investment portfolio was in compliance with all State laws and the City’s investment policy.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Portfolio Summary: October 31, 2022
ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.
Arroyo Grande, CA 93420
Phone: (805) 473-5400
CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
October 31, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 15,187,164.06 15,187,164.06 $ 1.772% 48.810% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 0.800% 1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 0.800% Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.794% Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.800% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.800% Mountain America Federal Credit Union 249,000.00 249,000.00 1.250% October 14, 2022 24 mos October 15, 2024 4.750% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.794% Wells Fargo Bank 249,000.00 249,000.00 3.200% October 28, 2022 24 mos October 28, 2024 4.600% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.794% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.794% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.787% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.791% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.800% Chief Financial Federal Credit Union 249,000.00 249,000.00 1.350% October 12, 2022 36 mos October 14, 2025 4.600% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.800% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.800% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.797% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.800% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.797% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.791% Total Certificates of Deposit 4,960,000.00 4,960,000.00 27.490% Agency Bonds
Federal Farm Credit Bank 2,500,000.00 2,426,122.50 1.600% November 1, 2019 48 mos November 1, 2023 8.035% Federal Farm Credit Bank 1,999,314.00 1,868,684.00 0.350% December 4, 2020 42 mos May 16, 2024 6.426% Federal Home Loan Bank 499,252.43 487,275.08 1.000% July 19, 2022 29 mos December 20, 2024 1.605% Federal Farm Credit Bank 998,431.00 911,075.00 0.430% March 17, 2021 48 mos March 3, 2025 3.209% Federal Natl Mortgage Assn 1,000,000.00 885,257.00 0.500% October 20, 2020 60 mos October 20, 2025 3.214% Federal Home Loan Bank 999,500.00 882,932.00 0.800% March 17, 2021 60 mos March 10, 2026 3.212% Federal Home Loan Bank 994,396.00 908,201.00 2.400% March 17, 2021 72 mos March 29, 2027 3.196% Federal Home Loan Bank 500,000.00 469,803.50 3.375% May 17, 2022 60 mos May 17, 2027 1.607% Total Agency Bonds 8,839,350.08 9,490,893.43 30.503%
ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.
Arroyo Grande, CA 93420
Phone: (805) 473-5400
CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
October 31, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 466,720.00 3.100% May 12, 2022 47 mos April 1, 2026 1.581% Total Municipal Bonds 466,720.00 491,810.00 1.581%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 881,680.00 1.100% December 6, 2021 53 mos May 31, 2026 3.165% Total Treasury Obligations 881,680.00 984,728.00 3.165% TOTAL INVESTMENTS $ 30,334,914.14 31,114,595.49 $ 111.549%
1 Item 9.c.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
November 22, 2022, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, Council
Member Storton
Council Members Absent: Mayor Ray Russom
Staff Present: City Clerk Jessica Matson, City Attorney Timothy Carmel, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Community
Development Director Brian Pedrotti,
Planning Manager Andrew Perez,
Administrative Services Director Nicole
Valentine
Due to ongoing COVID-19 concerns in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Pro Tem George called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Pro Tem George led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
2 Item 9.c.
5.b Ordinances read in title only
Moved by Mayor Pro Tem George
Seconded by Council Member Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
AYES (4): Mayor Pro Tem George, Council Member Barneich, Council Member Paulding, and Council Member Storton
ABSENT (1): Mayor Ray Russom
Passed (4 to 0)
6. SPECIAL PRESENTATIONS
6.a Introduction of New Employee - Aleah Bergam, Management Analyst City Manager McDonald introduced Aleah Bergam as the City's new Management Analyst, and highlighted her educational and professional background.
Mayor Pro Tem George invited public comment. No public comments were received.
No action was taken on this item.
6.b Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19.
Mayor Pro Tem George invited public comment. No public comments were received.
No action was taken on this item.
6.c City Manager Communications
City Manager McDonald provided information regarding Cal Fire's Community Meeting to discuss a plan for a controlled burn; announced that the Jingle Bell Dash and Holiday Parade will take place on December 4th; Tree Lighting Ceremony at Elm Street Park and Breakfast with Santa will take place on December 10th; announced that the AGPD will be participating in the Santa Cop Program and are accepting donations; and that the Community Service Grant application period is open.
Mayor Pro Tem George invited public comment. No public comments were received.
No action was taken on this item.
3 Item 9.c.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. South San Luis Obispo County Sanitation District (SSLOCSD)
3. Tourism Business Improvement District Advisory Board
4. Other
7.b MAYOR PRO TEM GEORGE:
1. County Water Resources Advisory Committee (WRAC)
2. Visit SLO CAL Advisory Board
3. Other
7.c COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.d COUNCIL MEMBER PAULDING:
1. Air Pollution Control District (APCD)
2. Brisco/Halcyon Interchange Subcommittee
3. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
4. REACH SLO Advisory Commission
5. Other
7.e COUNCIL MEMBER STORTON:
1. Brisco/Halcyon Interchange Subcommittee
2. Five Cities Fire Authority (FCFA)
3. Integrated Waste Management Authority Board (IWMA)
4. South County Chambers of Commerce Governmental Affairs Committee
5. Other
4 Item 9.c.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Pro Tem George invited public comment. Speaking from the public was Aaron Hunt, IAFF Local 4403 FCFA Union Secretary. No further public comments were received.
9. CONSENT AGENDA
Mayor Pro Tem George asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.
Council Member Barneich declared a Conflict of Interest for Item 9.o.
Council requested Items 9.i. and 9.o. be pulled for separate vote.
In response to questions from Council regarding Item 9.c., Assistant City Manager/Public Works Director Robeson clarified that steam cleaning will be provided as a one-time service and business owners will be responsible in the future.
Council thanked outgoing Commissioner Schiro for his service on the Planning Commission.
Mayor Pro Tem George invited public comment. No public comments were received.
Moved by Council Member Storton
Seconded by Council Member Paulding
Approve Consent Agenda Items 9.a. through 9.q., with the exception of items 9.i. and 9.o., with the recommended courses of action.
AYES (4): Council Member Storton, Council Member Paulding, Council Member Barneich, and Mayor Pro Tem George
ABSENT (1): Mayor Ray Russom
Passed (4 to 0)
9.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of October 1 through October 31, 2022.
9.b Consideration of Statement of Investment Deposits
Received and filed the report listing investment deposits of the City of Arroyo Grande as of September 30, 2022, as required by Government Code Section 53646(b).
9.c Consideration of Fiscal Year 2022-23 First Quarter Status Report and Request to Approve Six Budget Adjustment Requests
Received, considered, and filed the FY 2022-23 First Quarter Financial Status Report; and approve six Budget Adjustment Requests.
9.d Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
5 Item 9.c.
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB 1600)".
9.e Approve the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support
Approved the Consultant Services Agreement with Baker Tilly for On-Call Accounting and Human Resources Support.
9.f Approval of Minutes
Approved the minutes of the Regular City Council Meeting of October 25, 2022, as submitted.
9.g Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC AND AUTHORIZING THE CONTINUANCE OF
REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF ARROYO GRANDE PURSUANT TO GOVERNMENT CODE SECTION 54953(e)".
9.h Consideration of Contract with the County of San Luis Obispo for Animal Care and Control Services
Approved the Contract for Animal Care and Control Services (“Contract”) with the County of San Luis Obispo, and authorize the Mayor to execute the Contract.
9.j Consideration of Appointment to the Planning Commission Approved the recommendation of Mayor Pro Tem George to appoint Catherine Sackrison to the Planning Commission.
9.k Consideration of Approval of an Agreement for Uniform and Related Services with Prudential Overall Supply
Approved and authorized the Mayor to execute a 3-year Service Agreement with Prudential Overall Supply.
9.l Monthly Water Supply and Demand Update
Received and filed the monthly Water Supply and Demand Update.
9.m Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER
6 Item 9.c.
EMERGENCY CONTRACTS FOR THE FCFA STATION 1 EMERGENCY GENERATOR REPLACEMENT PROJECT".
9.n Consideration of a Resolution Authorizing Staff to Participate in Phase 1 of the Desalination Executable Solution and Logistics Plan with the County of San Luis Obispo Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PARTICIPATION IN THE DESALINATION EXECUTABLE SOLUTION LOGISTICS (DESAL) PLAN".
9.p Consider a Resolution Approving TUP 22-015; Authorize the Village Holiday Parade & Jingle Bell Dash on December 4, 2022; Approve Street Closures in the Village; & Find the Action Categorically Exempt from CEQA Pursuant to Section 15304(e) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT CASE NO. 22-015
AUTHORIZING THE VILLAGE HOLIDAY PARADE AND JINGLE DASH ON SUNDAY, DECEMBER 4, 2022 AND DIRECTING STAFF TO IMPLEMENT RELATED SAFETY MEASURES INCLUDING NO PARKING ZONES AND STREET CLOSURES".
9.q Consideration of a Resolution Ratifying Changes to the Community Service Grant Program Review Committee
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING UPDATES TO THE ARROYO GRANDE COMMUNITY SERVICE GRANT COMMITTEE".
9.i Consideration of Adoption of a Resolution Establishing a Policy for the Arroyo Grande Tourism Business Improvement District Visit Arroyo Grande Website Calendar of Events Council Member Barneich commented on the promotion of the Harvest Festival.
Mayor Pro Tem George invited public comment. Speaking from the public was Kathy McCorry, South County Chambers of Commerce CEO. No further public comments were received.
Council discussed event promotion and the TBID's role in increasing tourism. Ms. McCorry and City Attorney Carmel responded to questions from Council.
Moved by Council Member Paulding
Seconded by Council Member Storton
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A POLICY FOR THE ARROYO GRANDE TOURISM
BUSINESS IMPROVEMENT DISTRICT VISIT ARROYO GRANDE WEBSITE CALENDAR OF EVENTS".
AYES (3): Council Member Paulding, Council Member Storton, and Mayor Pro Tem George NOES (1): Council Member Barneich
ABSENT (1): Mayor Ray Russom
Passed (3 to 1)
7 Item 9.c.
9.o Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Tiny Homes on Wheels and Finding the Action is Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061
Moved by Council Member Storton
Seconded by Council Member Paulding
Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (AGMC) REGARDING TINY HOMES ON WHEELS; LOCATION- CITYWIDE". City Attorney Carmel read the full title of the Ordinance.
AYES (3): Council Member Storton, Council Member Paulding, and Mayor Pro Tem George ABSENT (2): Mayor Ray Russom, and Council Member Barneich Passed (3 to 0)
10. PUBLIC HEARINGS
10.a Public Hearing for Preliminary Approval of Community Development Block Grant (CDBG) Projects for Year 2023
Community Development Director Pedrotti introduced the item and Planning Manager Perez presented the staff report and responded to questions from Council.
Mayor Pro Tem George opened the public hearing. Upon hearing no public comments, Mayor Pro Tem George closed the public hearing.
Moved by Mayor Pro Tem George
Seconded by Council Member Paulding
Provided preliminary approval of proposed projects to be funded with the City’s allocation of Community Development Block Grant (CDBG) funds for the Year 2023, as shown in Table 1.
AYES (4): Mayor Pro Tem George, Council Member Paulding, Council Member Barneich, and Council Member Storton
ABSENT (1): Mayor Ray Russom
Passed (4 to 0)
11. OLD BUSINESS
11.a Consider Approval of 2022 Pavement Management Program Mayor Pro Tem George called for a brief break at 7:34 p.m. The Council reconvened at 7:39 p.m.
Assistant City Manager/Public Works Director Robeson introduced the item and Joe Ririe, Pavement Consultant, and Steve Kahn, Acting CIP Manager provided a presentation on the
8 Item 9.c.
2022 Pavement Management Program. Director Robeson and Mr. Ririe responded to questions from Council.
Mayor Pro Tem George invited public comment. Speaking from the public was John Keen. No further public comments were received.
Council discussion ensued regarding the City's failed sales tax measure, Measure D-22, in the November 8, 2022 Election and options for reallocating Pavement Management Program funds or postponing parts of the package. Council Member Barneich commented on the Council Goal, Investing in People, and putting aside funds for future projects. Mayor Pro Tem George asked if the Program packages could be brought to Council again in winter 2023 when there is more information from the City's salary study and fire service needs.
City Manager McDonald provided an alternative timeline for package item 3 and 4.
Moved by Mayor Pro Tem George
Seconded by Council Member Storton
Council moved to have Package Item 1 as a stand-alone project and to evaluate in late winter 2023; and to move forward with Package Items 2, 3, 4, with Item 2 as a bid alternative.
AYES (4): Mayor Pro Tem George, Council Member Storton, Council Member Barneich, and Council Member Paulding
ABSENT (1): Mayor Ray Russom
Passed (4 to 0)
12. NEW BUSINESS
None.
13. COUNCIL COMMUNICATIONS
Council Member Barneich extended an invitation to the presumed Council Member-Elects to join them on the City's Holiday Parade Float.
14. CLOSED SESSION
None.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem George adjourned the meeting at 9:05 p.m. in honor of Daniel Aston, Kelly Loving, Raymond Green Vance, Derrick Rump and Ashley Green Paugh, who were killed, and the 17 injured, in the Colorado Springs hate crime shooting.
9 Item 9.c.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
1 ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
December 7, 2022, 4:30 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem George, Council Member Barneich, Council Member
Paulding, Council Member Storton
Staff Present: Deputy City Clerk Sarah Lansburgh, City
Attorney Timothy Carmel, City Manager
Whitney McDonald, Assistant City
Manager/Public Works Director Bill Robeson
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was held by teleconference.
_____________________________________________________________________
1. CALL TO ORDER
2. ROLL CALL
Deputy City Clerk Lansburgh took roll call.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No comments were received.
5. CLOSED SESSION
The City Council will recess to a closed session for the following:
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957:
Title: City Attorney
City Attorney Carmel announced that the City Council met in Closed Session to discuss the above item, and stated that there was no reportable action.
2 6. ADJOURNMENT
This agenda was prepared and posted pursuant to Government Code Section 54956. Agendas can be accessed and downloaded from the City’s website at www.arroyogrande.org If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805- 473-5414 as soon as possible and at least 48 hours prior to the meeting date.
The meeting was adjourned at 5:35 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
1 ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
November 29, 2022, 5:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Council Member Barneich, Council Member Paulding, Council
Member Storton
Council Members Absent: Mayor Pro Tem George
Staff Present: Deputy City Clerk Sarah Lansburgh, City
Attorney Timothy Carmel, City Manager
Whitney McDonald, Assistant City
Manager/Public Works Director Bill Robeson
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was held by teleconference.
_____________________________________________________________________
1. CALL TO ORDER
2. ROLL CALL
Deputy City Clerk Lansburgh took roll call.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No public comments were received.
5. CLOSED SESSION
The City Council will recess to a closed session for the following:
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8
Property: Portions of APNs 007-192-026 and 007-199-038
2 Agency negotiators: Whitney McDonald and Bill Robeson Negotiating parties: Eric Von Berg and Gillian Von Berg, Trustees of the Eric and Gillian Von Berg Revocable Family Trust, u/d/t May 4, 2022
Under negotiation: Price and terms of lease
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957:
Title: City Attorney
6. ADJOURNMENT
This agenda was prepared and posted pursuant to Government Code Section 54956. Agendas can be accessed and downloaded from the City’s website at www.arroyogrande.org If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805- 473-5414 as soon as possible and at least 48 hours prior to the meeting date.
The meeting was adjourned at 7:32 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Timothy J. Carmel, City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3) DATE: December 13, 2022
SUMMARY OF ACTION:
Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic and will also enable the City to continue to comply with the requirements of legislation, AB 361, to authorize the continued use of teleconferencing for meetings of the City’s legislative bodies.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the COVID-19 pandemic.
RECOMMENDATION:
Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).
BACKGROUND:
As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24, 2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.
Item 9.d.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
December 13, 2022
In addition, AB 361 amended Government Code Section 54953, adding a new subsection (e) that permits legislative bodies, when there is a proclaimed State of Emergency declared by the Governor pursuant to Government Code Section 8625, to make a determination to authorize meeting remotely via teleconferencing as a result of the emergency. To do so, a resolution would need to be adopted in which the legislative body finds that meeting in person would present imminent risks to the health or safety of attendees, or that State or local officials have imposed or recommended measures to promote social distancing.
The City Council first adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) at its September 28, 2021 meeting. The Resolution is valid for thirty (30) days after teleconferencing for the first time under the new regulations. If the State of Emergency remains active after that 30 day period, the local agency may act to renew its resolution authorizing remote teleconferenced meetings by passing another resolution which includes findings that the State of Emergency declaration remains active, the local agency has reconsidered the circumstances of the State of Emergency, and the local agency has either identified: A) ongoing, direct impacts to the ability to meet safely in-person, or B) active social distancing measures as directed by relevant State or local officials.
In the past, the City has adopted separate resolutions related to the continuing emergency declaration and the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3). Staff has combined the two items into one resolution to eliminate the need for separate agenda items.
ANALYSIS OF ISSUES:
Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local emergency related to the COVID-19 pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 meeting.
This item is being presented to the City Council to satisfy the requirements of Section
8.12.065(C) given the ongoing State of Emergency proclaimed by the Governor, the ongoing public health orders issued by the State, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders. In addition, the Resolution will allow the City to continue conducting its public meetings via teleconference. The Resolution includes continued findings based upon a determination that, as a result of the proclaimed State of Emergency in California due to the COVID-19 pandemic and its continued spread in San Luis Obispo County and Arroyo Grande
Item 9.d.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
December 13, 2022
through the Omicron, BA2 and other variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus and, as even fully vaccinated individuals can spread the virus to others, holding meetings in person would present imminent risks to the health or safety of attendees.
While the Resolution provides authority for the City to continue conducting public meetings remotely for the next thirty (30) days, the City has also determined to resume meetings in-person prior to the expiration of that thirty-day period, and conducted the City Council meetings beginning on March 8, 2022, as in-person meetings at Council Chambers while also retaining an option for the public, staff, and consultants to participate via Zoom. It is recommended that the proposed Resolution be adopted to continue to provide flexibility for future meetings of the City Council and its advisory bodies in the event that guidance from the State or County Health Officers changes within the next thirty (30) days. This flexibility will also allow members of the City Council or advisory bodies to attend meetings remotely if they also desire or if they are required to quarantine due to exposure to COVID-19.
Based upon the foregoing, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration and also authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring the need to continue the declared local emergency and authorizing the continuance of remote teleconference meetings;
2. Do not adopt the Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic. It will also satisfy the requirements of Government Code Section 54953(e)(3) and allow the City to safely continue carrying out its business in a manner that will minimize the risk of contracting COVID-19 for everyone involved.
DISADVANTAGES:
No disadvantages have been identified to adopting the Resolution.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
Item 9.d.
City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative Bodies Pursuant to Government Code Section 54953(e)(3)
December 13, 2022
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC AND AUTHORIZING THE CONTINUANCE
OF REMOTE TELECONFERENCE MEETINGS OF THE
LEGISLATIVE BODIES OF THE CITY OF ARROYO
GRANDE PURSUANT TO GOVERNMENT CODE SECTION
54953(e)
WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, February 8, February 22, March 8, March 22, April 12, April 26, May 10, May 24, June 14, June 28, July 26, August 9, August 23, September 13, September 27, October 11, October 25, and November 22, 2022; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and
RESOLUTION NO.
PAGE 2
WHEREAS, subsequently, in March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20 and N-29-20. These orders suspended certain elements of the Brown Act and specifically allowed for legislative bodies as defined by the Brown Act to hold their meetings entirely electronically with no physical meeting place. On June 11, 2021, Governor Newsom issued Executive Order N08-21 which provided that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act would continue to apply through September 30, 2021; and WHEREAS, on September 16, 2021 Governor Newsom signed AB 361, which added subsection (e) to Government Code section 54953 of the Brown Act, and makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition of AB 361 is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by conditions as described in Government Code section 8558; and WHEREAS, the City Council has adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) authorizing remote teleconference meetings on September 28, October 26, November 23, and December 14, 2021, and on January 25, February 22, March 22, April 12, May 10, June 14, June 28, July 26, August 23, September 27, October 25, and November 22, 2022; and WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. All recitals set forth above, are true, correct and incorporated herein.
2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the President of the United States’ Declaration of a National Emergency on March 13, 2020 and the City Director of Emergency Services’ Proclamation of Local Emergency on March 17, 2020; and related orders and directives.
RESOLUTION NO.
PAGE 3
3. In accordance with the requirements of Government Code Section 54953(e)(3), the City Council of the City of Arroyo Grande hereby finds and determines that it has reconsidered the circumstances of the State of Emergency and that the State of Emergency continues to exist and to directly impact the ability to meet safely in person due to the COVID-19 pandemic, and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron,BA2 and other variants of SARS-CoV-2, which are far more transmissible than prior variants of the virus, and can be spread to others even by fully vaccinated individuals, and therefore holding meetings in person would present imminent risks to the health or safety of attendees.
4. The City Manager and legislative bodies of the City of Arroyo Grande are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public remote teleconferencing meetings in accordance with the requirements of Government Code section 54953(e) and other applicable provisions of the Brown Act.
5. This Resolution shall take effect immediately upon its adoption and shall be effective for thirty (30) days after its adoption, subject to being extended for an additional 30 day period by the City Council’s adoption of a subsequent resolution in accordance with Government Code section 54953(e)(3) to further extend the time during which the legislative bodies of the City of Arroyo may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.
On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was approved this 13th day of December, 2022.
RESOLUTION NO.
PAGE 4
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Acting Capital Improvement Project Manager SUBJECT: Consideration of Acceptance of the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yards Sewer Lining Project, PW 2021-10
DATE: December 13, 2022
SUMMARY OF ACTION:
Accept the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yard Sewer Lining Project and begin the one-year warranty period for defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final contract and change orders resulted in a total cost of $135,409 to the City; $132,270 for the direct contract amount and $3,139 for contingencies. The Project was included as part of the FY 2021-22 Capital Improvement Program budget and was funded by American Rescue Plan Act (ARPA) funds. The recommended action will not impact staff resources.
RECOMMENDATION:
1) Accept the project improvements as constructed by Nu Line Technologies in accordance with the plans and specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yard Sewer Lining Project, PW 2022-10; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
BACKGROUND:
On June 28, 2022, the City Council awarded a construction contract to perform the Wood Place, Farroll Avenue/Sandalwood Avenue, Sandalwood Avenue/Cameron Court, and Woodland Drive Back Yards Sewer Lining Project to Nu Line Technologies in the amount of $132,270 and authorized the City Manager to approve change orders amount in the amount of $19,840. The contractor’s final construction cost for the project was $135,409.
Item 9.e.
City Council
Consideration of Acceptance of the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yards Sewer Lining Project, PW 2021- 10 December 13, 2022
The project consists of the rehabilitation of sewer pipes that run beneath the back yards of existing homes using a cured in place pipe (CIPP) method. CIPP is a trenchless (or no-dig) process where a flexible tube is inserted and pulled through the existing pipes from maintenance holes or clean outs and is then cured using either hot water under hydrostatic pressure or steam pressure to expand the tube to tightly bond with the interior of the existing pipes. This trenchless method allows the pipes to be rehabilitated in place without having to perform excavation and pipe replacement which would be extremely disruptive and expensive, if not nearly impossible, due to the locations in existing back yards.
The 2012 Wastewater System Master Plan lists a number of back yard sewers to be rehabilitated using the trenchless CIPP method. To determine which sewers were in the most need of reconditioning, a video inspection of each pipe segment was performed.
This information was used to select which segments to complete based on the funds avalible.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and specifications within the contract time frame, under the available budget, and there are no outstanding issues. It is, therefore, recommended that the City Council accept the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yard Sewer Lining Project and begin the one-year warranty period for defects that may arise.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. 1) Accept the project improvements as constructed by Nu Line Technologies in accordance with the plans and specifications for the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yard Sewer Lining Project, PW 2022-10; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been file.
2. Do not accept the Project;
3. Accept the Project but do not authorize release of retention; or
4. Provide other direction to staff.
ADVANTAGES:
The Project is complete, on-time, and under budget, and accepting the improvements will allow staff to close out the Project.
DISADVANTAGES:
No disadvantages have been identified.
Item 9.e.
City Council
Consideration of Acceptance of the Wood Place, Farroll/Sandalwood, Sandalwood/Cameron, and Woodland Back Yards Sewer Lining Project, PW 2021- 10 December 13, 2022
ENVIRONMENTAL REVIEW:
No environmental review is needed to accept the project.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Notice of Completion
ATTACHMENT 1
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED November 11, 2022
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Nu Line Technologies
9. The street address of said property is: Various Locations within the City of Arroyo Grande, CA
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Back Yard Sewer Lining Project, PW 2021-10 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________
Bill Robeson, Public Works Director
December 13, 2022, Arroyo Grande, California
-- END OF DOCUMENT --
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Acting Capital Improvement Project Manager SUBJECT: Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
DATE: December 13, 2022
SUMMARY OF ACTION:
Adoption of the Resolution by the required four-fifths vote will allow for the continued accelerated replacement of the emergency generator at the Five Cities Fire Authority (FCFA) Station 1.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no additional fiscal impacts from adoption of this Resolution. The FY 2021-22 and FY 2022-23 Capital Improvement Program (CIP) budgets included $680,018 ($46,780 General Fund, $318,738 Sales Tax Funds, and $314,500 of California Nuclear Power Preparedness (NPP) Program funding) for the subject project. The engineer’s construction cost estimate for the project is currently $646,453. FCFA staff will seek to secure the NPP funding upon completion of the construction documents and associated engineer’s construction cost estimate. It is anticipated that NPP funding will cover approximately 50% or $323,277. Staff time will be necessary to coordinate construction activities with the contractor and special inspectors.
RECOMMENDATION:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050.
BACKGROUND:
Public Contract Code (PCC) Section 22050 allows a public agency, in the case of an emergency, to repair or replace a public facility, take any directly related and immediate
Item 9.f.
City Council
Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09 December 13, 2022
action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without going through a formal bid process. At its regular meeting on September 13, 2022, the City Council adopted Resolution No. 5219 declaring an emergency and authorizing the accelerated replacement of the emergency generator at the FCFA Station 1 by eliminating the formal bid process.
PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated, and if it is determined that there is a need to continue the action, authorize continuation of the emergency action by a four-fifths vote. On September 27, October 11 and 25, and November 22, 2022, the Council adopted Resolution Nos 5225, 5231, 5239, and 5243 respectively, determining a need to continue work under emergency contracts to replace the emergency generator at the FCFA Station 1.
ANALYSIS OF ISSUES:
Since the November 22, 2022 City Council meeting, the status of the project as of December 7, 2022, is as follows:
The building permit has been issued for the Project.
The construction bid package has been sent to local electrical contractors for a bid. Since this is an emergency project, construction bidding does not have to follow the formal bid process. Bids are due back on January 9th and the project will be awarded to the responsive low bid shortly after the bids are received.
While a portable generator has been brought on site that allows for the opening of the apparatus bay doors and some lighting at the fire station, it does not provide power to the server room or the station alerting system, which are critical needs. Therefore, there remains an imminent danger to public health and safety as this situation may cause delay of emergency 9-1-1 services during the event of a power outage. Because of this, staff recommends that the emergency action be continued.
As required by statute, staff will continue to bring a similar item to the Council on subsequent agendas until the necessary emergency work has been completed or until the emergency action is terminated. Until this future item, staff will continue to work with the design consultant and selected contractor to complete the improvements on an accelerated basis.
Item 9.f.
City Council
Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09 December 13, 2022
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and adopt the proposed Resolution finding that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050;
2. Receive and file an update of the emergency generator replacement project at the FCFA Station 1; do not adopt the proposed Resolution; and direct staff to prepare a Resolution to terminate the need to continue work under emergency action; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will allow for the accelerated replacement of the emergency generator at the FCFA Station 1 which will ensure power during the event of a power outage thereby providing rapid response time in the event of an emergency situation.
DISADVANTAGES:
No disadvantages are identified at this time.
ENVIRONMENTAL REVIEW:
No environmental review is needed to authorize the continuation of the emergency action.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachment:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DETERMINING A NEED TO
CONTINUE WORK UNDER EMERGENCY CONTRACTS
FOR THE FCFA STATION 1 EMERGENCY GENERATOR
REPLACEMENT PROJECT
WHEREAS, on September 13, 2022, pursuant to Public Contract Code (PCC) Section 22050, the City Council deemed it was is in the public interest to immediately authorize the expenditure of City funds needed to safeguard the health, safety and welfare and to proceed immediately with the replacement of the emergency generator at the Five Cities Fire Authority (FCFA) Station 1; and
WHEREAS, On September 13, 2022, the City Council deemed the immediate replacement of the emergency generator was necessary in order to protect the public health, safety and welfare and would not permit a delay resulting from a competitive solicitation for bids and that prompt action, including authorization to expend all funds required for such replacement without competitive bidding, was necessary to respond to the emergency; and
WHEREAS, on September 13, 2022, the City Council adopted Resolution No. 5219 declaring an emergency and authorizing the City Manager to enter into any contract or agreement in order to immediately replace the emergency generator; and WHEREAS, PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated; and
WHEREAS, on September 27, 2022, the City Council adopted Resolution No. 5225 determining a need to continue work under emergency contracts to replace the emergency generator; and
WHEREAS, if it is determined that there is a need to continue the emergency action, PCC Section 22050 requires a four-fifths vote to authorize the continuation of the emergency action.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that the emergency declared by the City Council on September 13, 2022 regarding replacement of the generator at FCFA Station 1 shall be deemed to continue.
BE IT FURTHER RESOLVED, that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council.
RESOLUTION NO.
PAGE 2
On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 13th day of December, 2022.
RESOLUTION NO.
PAGE 3
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 12.a.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Consideration of Selection of Council Member Barneich as Mayor Pro Tem
DATE: December 13, 2022
SUMMARY OF ACTION:
Annual appointment of a Mayor Pro Tem to serve for the next one-year period.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no financial or staffing impact from this action.
RECOMMENDATION:
Appoint Council Member Barneich as the Mayor Pro Tem for the next one-year period, pursuant to Council policy.
BACKGROUND:
At its December 10, 2002 meeting, the City Council established a policy regarding the selection of the Mayor Pro Tem. At that time, the City Council agreed to appoint the Mayor Pro Tem on a one-year rotational basis by seniority of those members who have not yet served as Mayor Pro Tem. In 2005, the policy was modified to include additional language to address circumstances in which two members have the same tenure on the City Council. If this situation exists, the order of rotation is then based upon time served on a City Council appointed Commission and/or Committee prior to being elected to the City Council. In January 2014, the policy was again modified so that newly elected and/or appointed Council Members become eligible to serve as Mayor Pro Tem after serving on the City Council for a period of one year (Attachment 1 – Section 2.3 of the City Council Handbook).
ANALYSIS OF ISSUES:
Council Member George has served as Mayor Pro Tem for the 2022 calendar year.
Council Members Secrest and Guthrie are newly elected City Council Members as of the November 8, 2022 General Municipal Election. Based on Council policy regarding seniority of those members who have not yet served as Mayor Pro Tem and the eligibility of newly elected Council Members to serve after one year on the City Council, Council Member Barneich would be the next in line for the position of Mayor Pro Tem for the 2023 calendar year.
Item 12.a.
City Council
Consideration of Selection of Council Member Barneich as Mayor Pro Tem December 13, 2022
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Appoint Council Member Barneich as the Mayor Pro Tem for the next one-year period;
2. Do not appoint Council Member Barneich and provide staff with direction on modifications to the policy; or
3. Provide staff direction.
ADVANTAGES:
Appointment of Council Member Barneich as Mayor Pro Tem is consistent with Council policy, which was developed to provide an orderly and fair procedure for alternating the position of Mayor Pro Tem. The proposed recommendation is consistent with the current policy.
DISADVANTAGES:
No disadvantages have been identified regarding this item.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Section 2.3 of City Council Handbook
CITY COUNCIL HANDBOOK
PAGE 8
1.5 Diversity, Equity, Inclusion, and Justice
It is the mission of the City to make Arroyo Grande the best place possible for everyone who lives, works and visits Arroyo Grande. The City Council adopted Resolution 5142 adopting a Diversity, Equity, Inclusion, and Justice Policy as a commitment to support diversity, equity, inclusion, and justice in all facets of society and to model and implement the objectives within the community and City organization (Exhibit G).
2. COUNCIL ORGANIZATION & DUTIES
2.1 City Council Districts
On April 12, 2022, the City Council adopted Ordinance 713 establishing a bydistrict election system and created four (4) district boundaries (Exhibit H).
By 2024, each Councilmember will be elected by voters within their district boundary for a four-year term. The Mayor continues to be elected at-large for a two-year term.
The City Council wishes to remain united in its service to the community and will govern on an at-large basis, considering the needs and interests of the entire community. Professional management of the City will continue to be a Council-Manager form of government under the policy leadership of the City Council as a governing body. City resources will be allocated to address priorities and needs on a citywide basis with a budget adopted by the City Council as a governing body.
As customer service is a priority, any Council Member will help any member of the community who contacts them. Current practices regarding invitations of City Council Members to events and activities and appointments to committees and various bodies will remain in effect.
2.2 Newly-Elected Members
Newly-elected Council Members are sworn into office generally at a regular meeting in December following a regular municipal election.
Immediately upon election (even before being sworn into office), newlyelected Council Members are subject to the provisions of the Brown Act.
A reception is traditionally held immediately following the reorganization meeting.
2.3 Appointment of Mayor Pro Tem
The City Council appoints a Council Member as Mayor Pro Tem to serve the duties of Mayor in his/her absence.
The Mayor Pro Tem shall serve a term of one year.
The appointment of the Mayor Pro Tem takes place at the first meeting in December of each year.
It is the City Council’s policy to rotate appointment of the Mayor Pro Tem based upon the seniority of City Council Members that have not yet served in the position of Mayor Pro Tem. City Council Members become eligible to serve ATTACHMENT 1
CITY COUNCIL HANDBOOK
PAGE 9
as Mayor Pro Tem after serving on the City Council for a period of one year.
If two Members of the City Council have the same seniority, the order of rotation will be based upon time served on a City Council appointed Commission and/or Committee prior to being elected to the City Council.
2.4 Meeting Duties of Mayor and Mayor Pro Tem
The Mayor shall preside at the meetings of the Council. If he/she is absent or unable to act, the Mayor Pro Tem shall serve until the Mayor returns or is able to act.
In the absence of the Mayor and Mayor Pro Tem, the City Clerk shall call the Council to order, whereupon a temporary Chairperson shall be elected by the members of the Council present.
2.5 Seating Order
Following the Council reorganization, the City Clerk shall designate the seating order for the Council dais. The Mayor Pro Tem shall sit to the Mayor’s left.
2.6 Signing of City Documents
The Mayor, unless unavailable, shall sign all ordinances, resolutions, contracts/agreements and other documents which have been adopted by the City Council and require an official signature, except when the City Manager has been authorized by Council action to sign such documents. In the event the Mayor is unavailable or has a conflict of interest, the Mayor Pro Tem’s signature may be used.
2.7 Representation at Ceremonial Functions
The Mayor shall represent the Council at ceremonial functions. The Mayor may, at his/her own discretion, ask the Mayor Pro Tem or another Council Member to represent the Council at the function. Voluntary attendance at ceremonial functions by Council Members is encouraged.
2.8 Issuance of Proclamations, Commendations, Special Recognition PROCLAMATIONS AND COMMENDATIONS: All requests for proclamations are subject to the review and approval of the City Manager or his/her designee, or Mayor. Proclamations and commendations are signed by the Mayor, and are prepared in response to the type of recognition requested (which may include recognition of individuals, groups, and events of significance to the Arroyo Grande community). Proclamations and commendations may be presented at a City Council meeting or at an outside event or meeting.
Typically, requests are honored for presentation at a Council meeting only if a local representative from the requesting party can appear to accept the proclamation or certificate.
IN MEMORY OF: A meeting may be adjourned in memory of an individual at the direction of the Mayor or a member of the City Council if the Council Member submits a request to the Mayor or to the City Clerk ahead of the meeting. The announcement will be made at adjournment of the meeting.
Item 12.b.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Discussion and Consideration of Appointment of Council Members to Regional and Local Boards and Committees
DATE: December 13, 2022
SUMMARY OF ACTION:
Appointment of Council Members to serve on the various regional and local boards and committees.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact associated with this action.
RECOMMENDATION:
1) Make appointments for the next two-year period to the regional and local boards and committees with Council representation; and 2) Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website.
BACKGROUND:
Historically, after each election cycle, the City Council makes appointments to the various regional and local boards and committees throughout the region that have Council representation. Options generally include filling vacancies, making reappointments, and/or selecting new assignments. Once the appointments are approved by Council, the names of the City Council representatives are submitted to the respective agencies. The City Council’s past practice has been to determine board and committee assignments (primary representatives and alternates) through a process of discussion, consensus, and approval.
ANALYSIS OF ISSUES:
A list of the regional and local boards and committees is provided for Council’s review, which sets forth the existing appointees as well as vacancies that have occurred due to the result of the November 2022 election (Attachment 1). Most of the regional agencies listed require the appointment of a primary representative and an alternate representative to its board or committee. There are a few exceptions in which the Mayor is required to serve as the primary representative on the board, and for which an alternate is not required. The appointments list identifies the specific board/committee, the frequency of
Item 12.b.
City Council
Discussion and Consideration of Appointment of Council Members to Regional and Local Boards and Committees
December 13, 2022
meetings, the day, time, and location of the respective meetings, the staff representative (if applicable), and any requirements regarding the appointment. Additionally, the list contains existing committee assignments that include current members of the City Council in case Council determines any changes are desired in addition to those that are vacant and need new representation. A description of each committee or board is included in Attachment 2.
In September 2020, Council approved a Council rotational schedule for attendance at the South County Chambers of Commerce monthly Arroyo Grande Business Meeting. A proposed rotational schedule for 2023 has been included as Attachment 3.
Once all primary and alternate appointments are made, it is recommended the City Council authorize the City Clerk to update FPPC Form 806, Agency Report of Public Official Appointments, which is used to report additional compensation that public officials receive when appointing themselves to positions on committees or boards of a public agency.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Make various appointments, reappointments, and/or reassignments to the regional and local boards and committees; or
2. Provide other direction to staff.
ADVANTAGES:
These appointments provide City representation on the various regional and local boards and committees that are currently on the City Council’s appointments list.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Appointments List
2. Council Committees and Boards Descriptions
3. Proposed Council Rotational Schedule for Chamber Arroyo Grande Business Meetings
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
UPDATED DECEMBER 8, 2022
ATTACHMENT 1
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
Air Pollution Control District (APCD)
Meetings held 4th Wednesday of every numbered month;
9:00 am; Board of Supervisors Chambers, County Government Center
Staff Representative: City Manager
Vacant Vacant
Audit Committee
Meets twice a year before and after Audit; time varies; AG Council Chambers Conference Room;
Staff Representative: Administrative Services Director
Kristen Barneich Caren Ray Russom
Brisco/Halcyon Interchange Subcommittee
(Two members)
Meets as needed; time varies; Council Chambers Conference Room
Staff Representative: Community Development Director
Vacant
Vacant
N/A
California Joint Powers Insurance Authority (CJPIA)
Meets in July for Annual Board Meeting in La Palma, CA
Staff Representatives: City Manager, Human Resources Officer Caren Ray Russom Kristen Barneich
Central Coast Blue Regional Recycled Water Authority Board Meets as needed; time varies; location varies
Caren Ray Russom N/A
Central Coast Community Energy (CCCE) Policy Board
1 st Wednesday of the month; 9:00 am; Monterey, CA
(SLO County Remote Site to open in 2023)
February, June, September, December
N/A Caren Ray Russom
City Selection Committee (Mayors)
(Enabling legislation requires the Mayor to be the primary representative)
Meets as needed; time varies; Board of Supervisors Chambers, County Government Center
Staff Representative: Not applicable
Caren Ray Russom Vacant
County Water Resources Advisory Committee (WRAC)
Meetings held 1
st Wednesday of each month; 1:30 pm
City/County Library Community Room, San Luis Obispo
Lan George Kristen Barneich
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
UPDATED DECEMBER 8, 2022
ATTACHMENT 1
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
Council of Governments/Regional Transit Authority
(SLOCOG/SLORTA)
Meetings held 1st Wednesday of each month (SLOCOG and RTA meetings are scheduled in alternating months); 8:30 am; Board of Supervisors Chambers, County Government Center Staff Representative: Community Development Director
Vacant Vacant
Five Cities Fire Authority
Meetings held 3rd Friday of each month; 9:00 am
Grover Beach Council Chamber
154 S. 8th Street, Grover Beach
Staff Representative: City Manager
Vacant Lan George
Homeless Services Oversight Council (HSOC)
Meetings held 3rd Wednesday of odd-numbered months;
1:00 – 3:00 pm; SLO Veterans Hall, 801 Grand Avenue, SLO Staff Representative: City Manager
Kristen Barneich Lan George
Integrated Waste Management Authority Board (IWMA)
Meetings held 2nd Wednesday of every month; 1:30 pm;
Board of Supervisors Chamber
Vacant Kristen Barneich
REACH SLO Advisory Commission
4 th Wednesday of odd-numbered months; 4:00 pm; location varies
Vacant Lan George
South County Chambers of Commerce
Arroyo Grande Business Meeting
Meetings held 3rd Thursday of each month through October; 8:30 am; location varies
Staff Representative: City Manager
Governmental Affairs Committee
Meets as needed; time varies; location varies
Staff Representative: City Manager
Rotational Schedule
Vacant
N/A
Vacant
South San Luis Obispo County Sanitation District
(Legislation requires the Mayor to be the primary representative) Meetings held the 1
st (and 3rd Wednesday, if needed) of each
month; 6:00 pm
Caren Ray Russom Lan George
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
UPDATED DECEMBER 8, 2022
ATTACHMENT 1
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
Tourism Business Improvement District Advisory Board
Meetings held 4th Monday of each month; 3:30 pm
January, February, April, June, August, October
City Hall Upstairs Conference Room
Staff Representative: City Manager
Caren Ray Russom Lan George
Visit SLO CAL Advisory Board
Meetings held semi-annually; time varies; location varies Staff Representative: City Manager
Lan George Caren Ray Russom
Zone 3 Water Advisory Board
Meetings held 3rd Thursday of odd-numbered months;
6:30 pm; Rotates between South County agencies
Staff Representative: Public Works Director
Kristen Barneich Caren Ray Russom
ATTACHMENT 2
CITY OF ARROYO GRANDE
COUNCIL BOARDS & COMMITTEES
Air Pollution Control District Board (APCD)
The San Luis Obispo County Air Pollution Control District (APCD) is the local agency working to protect the health of county residents by preserving good air quality. By partnering with the local communities and businesses, the APCD Board implements regulations and programs to reduce air pollution and assist the county in reaching all outdoor air quality standards. The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities.
Audit Committee
In order to comply with the Statement of Auditing Standards (SAS) No. 114, the City of Arroyo Grande has established an Audit Committee.
Brisco/Halcyon Interchange Subcommittee
This is a City Council subcommittee to coordinate with staff and report back to City Council regarding efforts related to the Brisco/Halcyon Road Route 101 Interchange improvement project.
California Joint Powers Insurance Authority (CJPIA) Board The CJPIA is governed by a Board of Directors, consisting of one elected official appointed by each Member Agency. The Board elects a President, Vice President and seven Members of the Executive Committee, which meets monthly to supervise and conduct CJPIA affairs. The Executive Committee has an advisory City Managers Committee that meets monthly and a Finance Officers Committee, which meets quarterly. The CJPIA Board of Directors meets annually at the CJPIA offices in La Palma or at the annual risk management seminar. The Board Director must be an elected official. The Alternate(s) may be either an elected official or staff and may serve as the Voting Delegate in the Director's absence. Staff recommends appointing the City Manager and Human Resources Manager, along with one Council Member, as Alternates to ensure that a staff representative is available to attend the annual meeting if the Council representatives are unable to attend.
Central Coast Blue (CCB) Regional Recycled Water Authority Board The Policy Board was formed as part of a Joint Powers Agreements (JPA) between the Cities of Arroyo Grande, Grover Beach, and Pismo Beach for a regional recycled water project, Central Coast Blue. It is comprised of elected officials and meets as needed and at various locations.
Central Coast Community Energy (CCCE) Policy Board
The Policy Board is comprised of elected officials and meets quarterly to decide high level policy decisions. Per the MOU, the seats rotate between the Cities of Arroyo Grande, Grover Beach, and Pismo Beach. (Note: Arroyo Grande is on the rotation schedule for the alternate seat in 2022- 2024 and the primary seat in 2025).
City Selection Committee (Mayors)
The City Selection Committee is comprised of the Mayor of each of the seven incorporated cities.
The City Selection Committee makes appointments to the Airport Land Use Commission, California ID System Advisory Board, Local Agency Formation Commission (LAFCO), and Supplemental Law Enforcement Oversight Committee.
Council of Governments/Regional Transit Authority (SLOCOG/RTA) Board SLOCOG is a regional governing body organized through a joint powers agreement that has responsibility for regional transportation planning, preparing the Regional Housing Needs Allocation and the Sustainable Communities Strategy as part of the Regional Transportation Plan.
ATTACHMENT 2
The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities. RTA is operated through a joint powers agreement with SLOCOG responsible for regional rideshare programs and outreach activities offering alternative modes of transportation. SLOCOG and the RTA share the same board of directors and trade off meeting times every month. In South County, local fixed-route service levels (days, hours, routes, etc.), marketing efforts, and operating/capital budgets for local fixed-routes are controlled through the RTA South County Transit Committee (SCTC). The SCTC is comprised of the RTA Board members from the cities of Arroyo Grande, Grover Beach, and Pismo Beach, as well as one member from the Board of Supervisors. The SCTC meets at least annually to address public transit issues of interest to the SCTC members and to consider the following year’s budget for local public transit services in the Five Cities Area.
County Water Resources Advisory Committee (WRAC)
This organization is involved with water supplies and availability of water on a Countywide basis.
The purpose is to advise the County Board of Supervisors concerning all policy decisions relating to water resources of the SLO County Flood Control & Water Conservation District, to recommend specific water resource programs, and to recommend methods of financing water resource programs. (*Appointed representatives to the Committee need not be a Council Member, but do need to be individuals knowledgeable regarding water issues. According to WRAC staff, cities may appoint a Council Member as the lead representative who would be available when policy issues are discussed, with a staff member as the alternate for attending most of the meetings.) Note: Council appointed representatives require approval by the Board of Supervisors.
Five Cities Fire Authority Board
Provision of fire protection services provided through a joint powers agreement with the Cities of Grover Beach, Arroyo Grande and Oceano. The Authority Board consists of an elected official from each member agency. The Fire Chief serves as the Executive Officer of the Authority.
Homeless Services Oversight Council (HSOC)
The HSOC was created by the San Luis Obispo County Board of Supervisors and its purpose is to lead, facilitate, and provide oversight for implementation of the 10-Year Plan to End Homelessness. The HSOC is an advisory committee that discusses the Countywide approach to homelessness and services for the homeless, including both housing and supportive services.
Membership is comprised of a broad spectrum of representatives from the County Board of Supervisors, each City, certain County government departments (health, planning, social services, veteran services, and probation), law enforcement, business organizations, academic institution, faith community, as well as interested community members.
Integrated Waste Management Authority Board (IWMA)
The San Luis Obispo County Integrated Waste Management Authority (IWMA) combines the powers of the member agencies to achieve State-mandated waste diversion goals, satisfy the requirements of the Integrated Waste Management Act, and develop waste management facilities for the benefit of the County and all its cities and special districts. The Board is comprised of all five County Supervisors, an elected official from each of the seven incorporated cities, and one representative from all authorized Community Service Districts. (Note: Approval by the Board of Supervisors is not required for these assigned representatives.) REACH SLO Advisory Commission
REACH is a nonprofit regional economic action coalition which strives to unite public private and civic leaders across the Central Coast. The SLO Advisory Commission is responsible for discussing regional issues and advising the Board. A representative of the Arroyo Grande area serves on the Commission.
ATTACHMENT 2
South County Chambers of Commerce Meetings
A Council Member is selected to attend the monthly South County Chambers of Commerce Governmental Affairs Committee and Arroyo Grande Business Meeting to provide a brief update on upcoming business-related items or issues, as well as to provide general City updates and highlights of City programs, services, or special events. The Council Member is not a voting member.
South San Luis Obispo County Sanitation District (SSLOCSD) Board The City contracts with the Sanitation District for wastewater collection and treatment. The District is governed by a Board of Directors composed of the presiding officer from the Cities of Grover Beach and Arroyo Grande and the Oceano Community Services District, or their respective alternates (per Memorandum of Understanding between the City and the Sanitation District, as well as Health and Safety Code sections 4730-4735).
Tourism Business Improvement District (TBID) Advisory Board The Arroyo Grande TBID was formed to provide revenue through an assessment levied on all lodging businesses within the District to promote scenic, recreational, cultural and other attractions in the District as a tourist destination. The Advisory Board makes recommendations to the City Council on the expenditure of the revenues derived from the assessments for the purpose of tourism marketing and promotional efforts. The Council representative does not sit on this Board; however, the representative attends the Advisory Board meetings in order to provide the Council with monthly updates on the activities of the Board.
Visit SLO CAL Advisory Committee
Visit SLO CAL promotes Countywide tourism opportunities and complements the efforts of local communities and organizations. It is a private, non-profit organization with membership comprised of local businesses, chambers of commerce, County government, and most incorporated cities in the County. The Visit SLO CAL Advisory Committee is comprised of elected officials and city managers, who participate in semi-annual meetings and liaise back to the communities they represent with programming updates and overall metrics demonstrating the impacts of the Tourism Marketing District on the County and cities.
Zone 3 Water Advisory Board
This is a County organized committee to handle the operation of Lopez Lake for both recreation and water facilities. The Advisory Committee works closely with the Zone 3 Technical Advisory Committee. Note: Council-appointed representatives require final approval by the Board of Supervisors.
ATTACHMENT 3
PROPOSED SCHEDULE OF COUNCIL ROTATIONAL ASSIGNMENTS
SOUTH COUNTY CHAMBERS OF COMMERCE
ARROYO GRANDE BUSINESS MEETING SCHEDULE
Date Time Council Attendee
January 19, 2023 8:30 a.m. – 9:30 a.m. George
February 16, 2023 8:30 a.m. – 9:30 a.m. Guthrie
March 16, 2023 8:30 a.m. – 9:30 a.m. Secrest
April 20, 2023 8:30 a.m. – 9:30 a.m. George
May 18, 2023 8:30 a.m. – 9:30 a.m. Guthrie
June 15, 2023 8:30 a.m. – 9:30 a.m. Secrest
July 20, 2023 8:30 a.m. – 9:30 a.m. George
August 17, 2023 8:30 a.m. – 9:30 a.m. Guthrie
September 21, 2023 8:30 a.m. – 9:30 a.m. Secrest
October 19, 2023 8:30 a.m. – 9:30 a.m. George
November 2023 N/A (Dark) N/A
December 2023 N/A (Dark) N/A
Note: Mayor Ray Russom and Council Member Barneich previously indicated they are not available for these meetings