Agenda packet — Arroyo Grande City Council, February 14, 2023 (part 1 of 3)

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, February 14, 2023, 6:00 p.m.

In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:

Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
In compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this City Council meeting is being conducted in a hybrid in-person/virtual format.

Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

5. AGENDA REVIEW

5.a Closed Session Announcements
None.

5.b Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a Honorary Proclamation Recognizing February 2023 as Teen Dating Violence Action and Prevention Month

6.b Introductions and Oath of Office - Police Officers Christopher Bennett and Jesse Pierce (MARTINEZ/MATSON)

6.c San Luis Obispo Council of Governments Regional Transportation Plan Presentation

6.d Update Regarding Countywide COVID-19 Efforts
(McDONALD)
Recommended Action:

Receive update, accept public comments, discuss, and provide direction as necessary.

6.e City Manager Communications
(McDONALD)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

7. CITY COUNCIL REPORTS
None.

Reports are made during the Second Council Meeting each month.

8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

9.a Consideration of Cash Disbursement Ratification

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(VALENTINE)
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
Recommended Action:

Ratify the attached listing of cash disbursements for the period of January 1 through January 15, 2023.

9.b Consideration of Statement of Investment Deposits
(VALENTINE)
Receiving and filing the Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
Recommended Action:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of December 31, 2022, as required by Government Code Section 53646(b).

9.c Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative and Advisory Bodies Pursuant to Government Code Section 5 (McDONALD)
Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic and authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

9.d Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events
(McDONALD)
Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
Recommended Action:

Adopt a Resolution declaring a continued local emergency related to the January 2023 storm events.

9.e Consideration of an Extension of the Consultant Services Agreement with Verdin Marketing for Tourism Marketing Services for One Year

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(McDONALD)
Approval of the Verdin Marketing Agreement extension is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
Recommended Action:

Approve and authorize the City Manager to extend the Consultant Services Agreement with Verdin Marketing for a period of one year, expiring on June 30, 2024.

9.f Approval of Minutes
(MATSON)
Approval of the Minutes of the Regular City Council Meeting of January 24, 2023, is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Recommended Action:

Approve the minutes of the Regular City Council Meeting of January 24, 2023, as submitted.

9.g Consideration of Appointments to the Architectural Review Committee; Community Service Grant Program Committee; and Arroyo Grande Tourism Business Improvement District Advisory Board
(MATSON)
Appointments to Advisory Bodies are not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
Recommended Action:
1) Appoint Glenn Martin to the ARC; 2) Appoint Aileen Loe to the CSGPC; and 3) Appoint David Glass to the AGTBID Advisory Board.

9.h Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
(ROBESON)
The continuation of the emergency action and the update of the Emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.)
Recommended Action:
1) Receive and file an update of the emergency generator replacement project at the FCFA

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Station 1; and 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050.

9.i Consideration of Rejection of All Bids for the Retrofit of Swinging Bridge over Arroyo Grande Creek Project, PW 2021-06
(ROBESON)
The rejection of all bids for the Retrofit of Swinging Bridge over Arroyo Grande Project, PW 2021-06 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which includes the restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety, and where no exceptions apply (State CEQA Guidelines, § 15301.)
Recommended Action:

Reject all Bids on the Retrofit of Swinging Bridge over Arroyo Grande Creek Project (Project) and direct staff to begin the processes of compliance with Federal procedures and requirements set forth in the Local Assistance Procedures Manual on the Project.

10. PUBLIC HEARINGS

10.a Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
(PEDROTTI)
The Resolution approving final funding recommendations for the CDBG projects for the Year 2023 is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines Section 15060, 15378 as it does not constitute a “project” under CEQA.

Recommended Action:

Adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2023 as shown in Table 1.

11. OLD BUSINESS

11.a Update and Discussion of a Proposal for the Comprehensive General Plan Update (PEDROTTI)
Recommended Action:
1) Direct staff to return to the City Council with a consultant services agreement with Mintier Harnish to initiate the comprehensive General Plan Update, and 2) Direct staff to solicit proposals for a Diversity, Equity, Inclusion, and Justice (DEIJ) expert to implement the City’s DEIJ Policy and return to the City Council with a consultant contract for these services.

12. NEW BUSINESS

12.a Consideration of a Resolution Suspending Penalties for Failure to Meet Required Water Use Reductions During the Current Stage 1 Water Shortage Emergency (VALENTINE/ROBESON)
Adopting the Resolution suspending water penalties is not a project subject to the

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California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Alternatively, this is not a “project” as defined by CEQA because suspension of the penalties is merely administrative activity related to the implementation of Resolution 5119. (See State CEQA Guidelines, § 15378(b)(2),(4))
Recommended Action:

Adopt a Resolution authorizing the City’s Administrative Services Director to suspend penalties imposed pursuant to the Stage 1 Water Shortage Emergency Declaration adopted on October 12, 2021, Resolution 5119, for failure to meet required water use reductions for February 2023 billing dates and all future billing dates until otherwise directed by the City Council.

13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

14. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1):

Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214.

15. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

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CITY OF
WHEREAS, Teen Dating Violence Action and Prevention Month calls attention to the fact that dating violence is widespread and impacts every young person in Arroyo Grande; and WHEREAS, according to the Center for Disease Control and Prevention (CDC), 1 in 11 female teens and 1 in 15 male teens reported experiencing physical violence in the last year; 1 in 9 female and 1 in 36 male high school students report having experienced sexual dating violence in the last year; and 1 in 3 adolescents report verbal, emotional, physical, or sexual dating abuse each year; and WHEREAS, dating violence affect LGBTQ+ youth at rates higher than their cisgender and heterosexual peers; and
WHEREAS, nearly half of students who experience dating violence have reported that some of the abuse took place on school grounds; and
WHEREAS, teen dating violence has been linked to other forms of violence and aggression, and survivors are more likely to suffer from eating disorders, drug and alcohol use, dropout, teen pregnancy, future abusive relationships and suicide; and
WHEREAS, Lumina Alliance continues to provide a safe environment for young people affected by teen dating violence, with crisis intervention, counseling, legal services, safe emergency housing and local community prevention programs, such as Close to Home; and WHEREAS, the establishment of Teen Dating Violence Action and Prevention Month will benefit schools, communities, families, and all youth; and
WHEREAS, the City of Arroyo Grande joins Lumina Alliance and Close to Home and other advocates and communities across the country in taking action to prevent dating violence, and acknowledges that each day of the year is an opportunity to create change for the future.

NOW, THEREFORE BE IT RESOLVED, that I, Caren Ray Russom, Mayor of the City of Arroyo Grande, in recognition of the important work done by dating violence programs, do hereby proclaim the month of February as Teen Dating Violence Action and Prevention Month, and support communities that empower teens to develop healthy and violence-free relationships throughout their lives.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 14th day of February 2023.

CAREN RAY RUSSOM, MAYOR
Item 6.a.

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SPECIAL PRESENTATIONS:

6.b. Introduction and Oath of Office – Police Officers Christopher Bennett and Jesse Pierce (MARTINEZ/MATSON)

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SPECIAL PRESENTATIONS:

6.c. San Luis Obispo Council of Governments (SLOCOG) Regional Transportation Plan Presentation

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Item 9.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification SUMMARY: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
DATE: February 14, 2023
SUMMARY OF ACTION:

Review and ratify cash disbursements.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $1,474,235.34 fiscal impact that includes the following items:
 Accounts Payable Checks $1,085,134.11
 Payroll & Benefit Checks $389,101.23
RECOMMENDATION:

Ratify the attached listing of cash disbursements for the period of January 1 through January 15, 2023.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

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Item 9.a.

City Council
Consideration of Cash Disbursement Ratification
February 14, 2023

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ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022-23 budget.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. January 1 – January 15, 2023 – Accounts Payable Check Register

2. January 13, 2023 – Payroll and Benefit Check Registers

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 01/04/2023 296161 $ 46,485.24 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE2 01/04/2023 296161 12,185.61 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE3 01/04/2023 296161 30,848.64 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE4 01/04/2023 296162 1,436.86 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT 5 01/04/2023 296162 18,745.51 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT6 01/04/2023 296163 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT7 01/04/2023 296164 29,385.57 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT8 01/04/2023 296164 44,592.29 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT9 01/04/2023 296164 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT10 01/04/2023 296164 1,050.89 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT10 01/04/2023 296164 (0.04) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT11 01/04/2023 296165 1,332.62 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA12 01/06/2023 296166 98.72 OFFICE SUPPLIES-HR 010.4110.5201 AMAZON CAPITAL SERVICES13 01/06/2023 296166 51.38 OFFICE SUPPLIES-LEGISLATIVE 010.4002.5201 AMAZON CAPITAL SERVICES14 01/06/2023 296166 51.38 OFFICE SUPPLIES-PW 010.4307.5201 AMAZON CAPITAL SERVICES15 01/06/2023 296166 63.97 OFFICE SUPPLIES-ANALYST 010.4101.5201 AMAZON CAPITAL SERVICES16 01/06/2023 296166 150.84 OFFICE SUPPLIES-HR 010.4110.5201 AMAZON CAPITAL SERVICES17 01/06/2023 296166 77.98 EMPLOYEE RECOGNITION LUNCHEON 010.4101.5319 AMAZON CAPITAL SERVICES18 01/06/2023 296166 595.15 CHRISTMAS PARADE FLOAT SUPPLIES 010.4001.5201 AMAZON CAPITAL SERVICES19 01/06/2023 296166 243.56 WORK BOOTS-GARRITY 612.4610.5148 AMAZON CAPITAL SERVICES20 01/06/2023 296166 108.66 (2) SAFETY JACKETS 220.4303.5255 AMAZON CAPITAL SERVICES21 01/06/2023 296166 154.99 (1) CASE GATORADE POWDER 220.4303.5255 AMAZON CAPITAL SERVICES22 01/06/2023 296166 22.61 12 PACK C BATTERIES 010.4420.5605 AMAZON CAPITAL SERVICES23 01/06/2023 296166 (17.23) CREDIT -REC 010.4421.5255 AMAZON CAPITAL SERVICES24 01/06/2023 296166 51.37 OFFICE SUPPLIES-CONFERENCE ROOM 010.4102.5201 AMAZON CAPITAL SERVICES25 01/06/2023 296167 22,122.75 Q2 FY22/23 ANIMAL SVCS CONTRAC 010.4201.5321 ANIMAL SERVICES26 01/06/2023 296168 9.80 PARKS DEPT MATS, MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES27 01/06/2023 296168 9.80 PARKS DEPT MATS, MOPHEADS 010.4213.5303 ARAMARK UNIFORM SERVICES28 01/06/2023 296169 372.50 SVC TO ATLONA PROJECTOR EQUIPMENT 010.4140.5602 A-TOWN AUDIO VIDEO29 01/06/2023 296170 325.00 REFUND THANKSGIVING BASKETBALL 010.0000.4605 FIONA BAGGS 30 01/06/2023 296171 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KATRINA BONHAM31 01/06/2023 296172 29,061.15 BUILDING DEPARTMENT SERVICES 010.4212.5303 BPR CONSULTING GROUP LLC32 01/06/2023 296172 24,062.25 BUILDING DEPARTMENT SERVICES 010.4212.5303 BPR CONSULTING GROUP LLC33 01/06/2023 296173 146.72 WATER SVC DOOR HANGERS 640.4710.5201 BURDINE PRINTING (DBA)34 01/06/2023 296174 98.00 PRE-EMPLOY LIVESCAN/FINGERPRINT 010.4204.5329 CA ST DEPT OF JUSTICE35 01/06/2023 296174 32.00 PRE-EMPLOY LIVESCAN/FINGERPRINT 010.4101.5316 CA ST DEPT OF JUSTICE36 01/06/2023 296175 627.78 HOT MIX ASPHALT 5.93 TONS 220.4303.5613 CALPORTLAND CONSTRUCTION 37 01/06/2023 296176 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 AMORA CAROLLO

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name38 01/06/2023 296177 $ 59.34 WHEEL CLEANER, TIRE BRUSH, AIR FILTER 010.4305.5601 CARQUEST AUTO PARTS39 01/06/2023 296177 511.41 PW-23 3 TON JACK 010.4305.5601 CARQUEST AUTO PARTS40 01/06/2023 296177 7.71 12 V BATTERY FOR PD GATE OPENER 010.4305.5255 CARQUEST AUTO PARTS41 01/06/2023 296178 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 JULIE CASTANON42 01/06/2023 296179 185.13 ACCT#8245100960223572 PD TV 010.4145.5401 CHARTER COMMUNICATIONS43 01/06/2023 296179 736.80 ACCT#8245100960211288 PW DARK 010.4145.5401 CHARTER COMMUNICATIONS44 01/06/2023 296179 327.16 ACCT#8245100960216667 WOMENS CENTER 010.4145.5401 CHARTER COMMUNICATIONS45 01/06/2023 296179 53.37 ACCT#8245100960221923 PW BUSINESS TV 010.4307.5303 CHARTER COMMUNICATIONS46 01/06/2023 296179 987.20 ACCT#8245100960223598 PD DARK 010.4145.5401 CHARTER COMMUNICATIONS47 01/06/2023 296180 547.33 (2) RANGER PRO HERBICIDE & HERBICIDE 220.4303.5613 CHERRY LANE NURSERY(DBA)48 01/06/2023 296180 517.18 (2) RANGER PRO HERBICIDE 220.4303.5613 CHERRY LANE NURSERY(DBA)49 01/06/2023 296181 59.37 TROUBLESHOOT GOPHER MACHINE 010.4420.5601 CONTRACTORS MAINT.SERVICES50 01/06/2023 296182 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 KAY-LYNN COTTA51 01/06/2023 296183 101.82 CITY COUNCIL TRAILER SIGN HOLDER 010.4307.5601 CREATIVE FENCE CO.52 01/06/2023 296184 77.64 KYOCERA COPIER-ANNUAL PROP TAX 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS53 01/06/2023 296185 9,000.00 SLOPE STABILIZATION WORK 350.5621.7701 EARTH SYSTEMS PACIFIC 54 01/06/2023 296186 832.50 OAK PARK BLVD/EL CAMINO REAL STORM DRAIN REPAIR 350.5795.7501 EIKHOF DESIGN GROUP55 01/06/2023 296186 3,549.64 2022 CONCRETE REPAIR PROJECT ( PW 2022-07) 350.5658.7501 EIKHOF DESIGN GROUP56 01/06/2023 296187 922.35 (10) 3/4" ANGLE STOP 640.4712.5610 FAMCON PIPE AND SUPPLY INC57 01/06/2023 296187 1,969.46 WELL # 8 VALVE REPLACEMENT 640.4711.5603 FAMCON PIPE AND SUPPLY INC58 01/06/2023 296188 27,220.00 OAK PARK DRAINAGE REPAIR PROJECT PW 2020-04 350.5795.7301 FILIPPIN ENGINEERING59 01/06/2023 296189 50.00 REFUND COMMUNITY GARDEN DEPOSIT 010.0000.4605 GLENN FRIESEN60 01/06/2023 296190 200.00 REFUND BASKETBALL CAMP 010.0000.4605 LAURA GABRIELSON 61 01/06/2023 296191 8,366.25 HALCYON COMPLETE STREETS 010.4301.5303 GHD INC62 01/06/2023 296191 6,154.91 GIS SERVICES 010.4301.5303 GHD INC63 01/06/2023 296191 136.25 DESIGN PEDESTRIAN CROSSING IMPROVEMENTS PW2021- 350.5607.7301 GHD INC64 01/06/2023 296192 1,450.00 ANNUAL CATHODIC PROTECTION SYSTEM 640.4712.5609 GMC ELECTRICAL, INC 65 01/06/2023 296193 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 SAMMI GROSSO66 01/06/2023 296194 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 HARVEST CHURCH67 01/06/2023 296195 135.08 11/02 TOILET RENTAL 010.4424.5353 HARVEY'S HONEY HUTS68 01/06/2023 296195 275.16 12/04 TOILET & HANDWASH RENTAL 010.4424.5353 HARVEY'S HONEY HUTS69 01/06/2023 296196 190.00 REFUND SCIENCE CAMP 010.0000.4605 DIANE HESS70 01/06/2023 296197 1,005.97 RES#2 VALVE REPAIR KITS 640.4712.5609 ICONIX WATERWORKS (US) INC 71 01/06/2023 296197 1,194.60 WELL#8 (2) 8" COUPLINGS 640.4711.5603 ICONIX WATERWORKS (US) INC72 01/06/2023 296197 358.48 6" REPAIR CLAMP FOR LARCHMONT MAIN 640.4712.5610 ICONIX WATERWORKS (US) INC 73 01/06/2023 296197 155.16 (3) DIGGING BARS 640.4712.5273 ICONIX WATERWORKS (US) INC74 01/06/2023 296198 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JESSICA JOHNSON75 01/06/2023 296199 1,113.00 CASH FOR GRASS -1113 SQ FT 226.4306.5554 LAURINA KUSELL

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CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name76 01/06/2023 296200 $ 94.00 REFUND BASKETBALL CAMP LESS $11 OWED 010.0000.4605 EMILY MCCOURT77 01/06/2023 296201 200.00 REFUND THANKSGIVING BASKETBALL 010.0000.4605 LESLIE MEHIGAN78 01/06/2023 296202 150.85 1/3 CY 5.5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS79 01/06/2023 296202 237.05 3/4 CY 6 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS80 01/06/2023 296202 156.24 1/3 CY 6 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS81 01/06/2023 296202 123.91 1/4 CY 5 SACK CONCRETE-FIRE HYDRANT 640.4712.5610 MIER BROS LANDSCAPE PRODUCTS82 01/06/2023 296203 520.00 CASH FOR GRASS-520 SQ FT 226.4306.5554 DAVID NICKUM 83 01/06/2023 296204 5,849.05 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO84 01/06/2023 296204 2,222.64 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO85 01/06/2023 296204 1,512.25 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO86 01/06/2023 296204 16,829.62 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO87 01/06/2023 296204 1,534.33 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO88 01/06/2023 296204 4,778.15 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO89 01/06/2023 296204 3,284.25 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO90 01/06/2023 296204 2,156.02 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO91 01/06/2023 296204 8,295.75 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO92 01/06/2023 296204 12.20 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO93 01/06/2023 296204 3,085.47 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO94 01/06/2023 296204 10,758.83 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO95 01/06/2023 296204 12.64 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO96 01/06/2023 296204 19.82 ELECTRIC WELL#11 352 LA CANADA 640.4711.5402 PACIFIC GAS & ELECTRIC CO97 01/06/2023 296205 1,200.00 10/22 & 11/22 SOTO GOPHER CONTROL 010.4420.5303 PACIFIC GOPHER CONTROL98 01/06/2023 296206 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 RYOT PARRA99 01/06/2023 296207 1,319.77 RE-KEY PICKLEBALL LIGHT KEYS (47) 010.4424.5351 PASO ROBLES SAFE & LOCK INC100 01/06/2023 296208 99,668.75 2022 STREET REPAIRS-PROJECT ADMIN & PRELIM ENG 350.5638.7501 PAVEMENT ENGINEERING INC 101 01/06/2023 296209 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 YANETH PEREZ102 01/06/2023 296210 56.00 PRIVATE TENNIS LESSONS 010.4424.5351 SUZANNE M PETRIE 103 01/06/2023 296211 16,687.96 TRAFFIC WAY BRIDGE 350.5679.7501 QUINCY ENGINEERING INC104 01/06/2023 296212 80,169.61 OAK PARK DRAINAGE REPAIRS PROJECT PW2020-04 350.5795.7001 RAMINHA CONSTRUCTION INC 105 01/06/2023 296213 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ETHAN REEVES106 01/06/2023 296214 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 MARIA REYNOSO107 01/06/2023 296215 100.00 REFUND BASKETBALL CAMP 010.0000.4605 AMANDA RIVERA108 01/06/2023 296216 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 HEATHER SCHEER109 01/06/2023 296217 100.00 REFUND BASKETBALL CAMP 010.0000.4605 NATACHA SEDEEK 110 01/06/2023 296218 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 KRISTINE SHADWICK111 01/06/2023 296219 200.00 REFUND BASKETBALL CAMP 010.0000.4605 ARIC SHAFRAN112 01/06/2023 296220 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ALENE SOLEY113 01/06/2023 296221 180.00 TREE LIGHTING ADVERTISING 010.4421.5504 SOUTH COUNTY CHAMBERS

Page 14 of 365 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name114 01/06/2023 296222 $ 2,528.00 LE POINT PARKING LOT EXPANSION 350.5422.7701 SWCA ENVIRONMENTAL CONSULTANTS115 01/06/2023 296223 3,453.00 ANNUAL PERMIT FEE-SEWER COLLECTIONS 612.4610.5303 SWRCB116 01/06/2023 296224 81.60 PC PH 1136 E GRANDE 010.4130.5301 THE MCCLATCHY COMPANY LLC117 01/06/2023 296224 84.15 PC PH APPEAL 444 WALNUT 010.4130.5301 THE MCCLATCHY COMPANY LLC118 01/06/2023 296224 44.20 ORD 717 SUMMARY ADU 010.4002.5301 THE MCCLATCHY COMPANY LLC119 01/06/2023 296224 47.60 CC ADU ORDINANCE SUMMARY 010.4002.5301 THE MCCLATCHY COMPANY LLC120 01/06/2023 296224 59.50 NOTICE OF NOMINEES FOR PUBLIC 010.4002.5301 THE MCCLATCHY COMPANY LLC121 01/06/2023 296224 39.10 NOTICE OF NOMINEES FOR PUBLIC 010.4002.5301 THE MCCLATCHY COMPANY LLC122 01/06/2023 296224 37.40 ORD 718 SUMMARY VACATION RENTAL 010.4002.5301 THE MCCLATCHY COMPANY LLC123 01/06/2023 296224 45.90 ORD 719 SUMMARY PERM PARKLET PROGRAM 010.4002.5301 THE MCCLATCHY COMPANY LLC124 01/06/2023 296224 76.50 CC PH PUBLIC ART 010.4002.5301 THE MCCLATCHY COMPANY LLC125 01/06/2023 296224 42.50 ORD SUMMARY PERM PARKLET PROGRAM 010.4002.5301 THE MCCLATCHY COMPANY LLC126 01/06/2023 296224 35.70 ORD SUMMARY VACATION RENTALS 010.4002.5301 THE MCCLATCHY COMPANY LLC127 01/06/2023 296224 104.55 CC AGMC DWELLING UNITS 010.4002.5301 THE MCCLATCHY COMPANY LLC128 01/06/2023 296224 425.00 NOTICE TO BIDDERS-SWINGING BRIDGE 350.5620.7501 THE MCCLATCHY COMPANY LLC129 01/06/2023 296224 107.00 CC PH TINY HOMES ON WHEELS 010.4002.5301 THE MCCLATCHY COMPANY LLC130 01/06/2023 296224 99.45 CC PH SHORT-TERM RENTALS 010.4002.5301 THE MCCLATCHY COMPANY LLC131 01/06/2023 296224 99.45 CC PH PARKLETS ORDINANCE 010.4002.5301 THE MCCLATCHY COMPANY LLC132 01/06/2023 296224 425.00 NOTICE TO BIDDERS-SWINGING BRIDGE 350.5620.7501 THE MCCLATCHY COMPANY LLC133 01/06/2023 296224 107.00 CDBG NOTICE 010.4002.5301 THE MCCLATCHY COMPANY LLC134 01/06/2023 296224 47.60 THOW ORD SUMMARY 010.4002.5301 THE MCCLATCHY COMPANY LLC135 01/06/2023 296224 89.25 PC PHN 992 BENNETT 010.4130.5301 THE MCCLATCHY COMPANY LLC136 01/06/2023 296224 86.70 PC PHN 141 S ELM 010.4130.5301 THE MCCLATCHY COMPANY LLC137 01/06/2023 296224 107.00 PC PH THOW ORDINANCE 010.4130.5301 THE MCCLATCHY COMPANY LLC138 01/06/2023 296225 33.64 REIMBURSE PRESCHOOL HOLIDAY PARADE 010.4423.5253 CARRIE VAN BEVEREN 139 01/06/2023 296226 929.51 ACCT#208620661-00002 PD CELL PHONES 010.4201.5403 VERIZON WIRELESS140 01/06/2023 296227 215.26 FATS, OILS AND GREASE PROGRAM 612.4610.5303 WALLACE GROUP A CALIF CORP 141 01/06/2023 296228 1,029.04 Additional work for the 2021 U 640.4710.5303 WATER SYSTEMS CONSULTING INC142 01/06/2023 296228 1,323.31 STAFF EXTENSION SERVICES FOR NCMA FOR FY 2022/23 640.4710.5303 WATER SYSTEMS CONSULTING INC 143 01/06/2023 296228 1,083.46 WSC AG 2021 UWMP PREP FOR URBAN WATER MGMT 640.4710.5303 WATER SYSTEMS CONSULTING INC 144 01/06/2023 296229 956.00 FEE STUDY SERVICES - USER, DEVELOPMENT IMPACT & 010.4120.5303 WILLDAN FINANCIAL SERVICES 145 01/06/2023 296230 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 LAWSON WILLIAMS146 01/06/2023 296231 200.00 TREE LIGHTING PHOTOGRAPHY 010.0000.2054 NAMU WILLLIAMS147 01/06/2023 296232 200.00 REFUND SOCCER (2) 010.0000.4605 ANDREA WILSON148 01/06/2023 296233 134.69 AUTO SHOP PARTS CLEANER SVC 010.4305.5303 WORLD OIL ENVIROMENTAL SVCS149 01/06/2023 296234 1,000.00 REFUND WOMENS CTR DEPOSIT 010.0000.2206 YEPEZ-PILLE150 01/06/2023 296235 1,400.00 BASKETBALL FALL SESSION 1 010.4424.5351 YOUTH EVOLUTION BASKETBALL 151 01/06/2023 296235 3,118.50 SOCCER FALL SESSION 1 010.4424.5351 YOUTH EVOLUTION BASKETBALL

Page 15 of 365 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name152 01/06/2023 296236 $ 27.63 UB Refund Cst #00026776 640.0000.2301 MORIAH BAKER153 01/06/2023 296237 140.54 UB Refund Cst #00004112 640.0000.2301 CARLOS BEDIA III154 01/06/2023 296238 633.55 UB Refund Cst #00024421 640.0000.2301 DAYNA BENNETT DAVIS155 01/06/2023 296239 124.71 UB Refund Cst #00028093 640.0000.2301 SAVAYIA BERO156 01/06/2023 296240 74.17 UB Refund Cst #00027998 640.0000.2301 IAN MANSELL157 01/06/2023 296241 120.00 UB Refund Cst #00028735 640.0000.2301 LAURA NUCHOLS158 01/06/2023 296242 159.66 UB Refund Cst #00003950 640.0000.2301 JAMES & RUTH PIPER159 01/06/2023 296243 74.44 UB Refund Cst #00025284 640.0000.2301 HELEN YEO160 01/13/2023 296244 898.73 FCFA HEATER REPAIR - FLAME SENSOR 010.4213.5303 ALPINE REFRIGERATION 161 01/13/2023 296245 95.88 PATROL SUPPLIES-BATTERIES 010.4203.5255 AMAZON CAPITAL SERVICES162 01/13/2023 296245 11.80 SHIPPPING/HANDLING 010.4201.5208 AMAZON CAPITAL SERVICES 163 01/13/2023 296245 27.91 OFFICE SUPPLIES-TYPEWRITER RIBBON 010.4201.5201 AMAZON CAPITAL SERVICES164 01/13/2023 296245 43.06 SANTA COP TAGS, ORNAMENTS 010.0000.2028 AMAZON CAPITAL SERVICES165 01/13/2023 296246 167.92 01/23 COMMUNICATIONS MAINT AGREEMENT 010.4204.5606 APPLIED TECHNOLOGY GROUP INC 166 01/13/2023 296247 7.50 SEWER DEPARTMENT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES 167 01/13/2023 296247 14.00 STREET DEPARTMENT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES 168 01/13/2023 296247 24.44 WATER DEPARTMENT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES 169 01/13/2023 296247 10.45 AUTO SHOP TOWELS 010.4305.5303 ARAMARK UNIFORM SERVICES170 01/13/2023 296247 28.50 CORP YARD MATS 010.4213.5303 ARAMARK UNIFORM SERVICES171 01/13/2023 296247 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES172 01/13/2023 296247 7.01 BUILDING MAINTENANCE UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES173 01/13/2023 296247 15.91 PARKS DEPARTMENT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES 174 01/13/2023 296247 7.50 SEWER DEPARTMENT UNIFORMS 612.4610.5143 ARAMARK UNIFORM SERVICES175 01/13/2023 296247 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES176 01/13/2023 296247 14.00 STREET DEPARTMENT UNIFORMS 220.4303.5143 ARAMARK UNIFORM SERVICES 177 01/13/2023 296247 24.44 WATER DEPARTMENT UNIFORMS 640.4712.5143 ARAMARK UNIFORM SERVICES 178 01/13/2023 296247 7.00 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 ARAMARK UNIFORM SERVICES179 01/13/2023 296247 3.51 AUTO SHOP UNIFORMS 010.4305.5143 ARAMARK UNIFORM SERVICES180 01/13/2023 296247 7.01 BLDG. MAINTENANCE UNIFORMS 010.4213.5143 ARAMARK UNIFORM SERVICES181 01/13/2023 296247 15.91 PARKS DEPARTMENT UNIFORMS 010.4420.5143 ARAMARK UNIFORM SERVICES 182 01/13/2023 296248 410.57 2023 ASCAP LICENSE FEE 010.4003.5319 ASCAP183 01/13/2023 296249 (18.56) BAN#9391033181 640.4710.5403 AT&T184 01/13/2023 296249 30.01 BAN#9391033183 010.4201.5403 AT&T185 01/13/2023 296249 236.02 BAN#9391033184 010.4201.5403 AT&T186 01/13/2023 296249 22.15 BAN#9391033186 010.4145.5403 AT&T187 01/13/2023 296249 67.09 BAN#9391033187 010.4201.5403 AT&T188 01/13/2023 296250 130.48 01/23 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC189 01/13/2023 296251 135.00 SVC CALL-PD WATCH COMMANDERS 010.4140.5602 A-TOWN AUDIO VIDEO

Page 16 of 365 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name190 01/13/2023 296251 $ 2,887.91 COUNCIL CHAMBERS AV EQUIPMENT 010.4140.5303 A-TOWN AUDIO VIDEO191 01/13/2023 296252 461.76 PD-4605 MAINT & BRAKES 010.4203.5601 BACK ON THE ROAD AUTOMOBILE192 01/13/2023 296253 29.63 2-7/8"-1-5/8" BULLDOG HINGE, 8.5 STEEL TIES 010.4430.5605 BACKYARD IMPROVEMENT CTR193 01/13/2023 296254 52.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH194 01/13/2023 296254 30.00 CAR WASH-PW-8, PW-4 010.4301.5601 BOB'S EXPRESS WASH 195 01/13/2023 296254 218.00 CAR WASH- PD PATROL 010.4203.5601 BOB'S EXPRESS WASH 196 01/13/2023 296254 10.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH 197 01/13/2023 296255 118.99 REIMBURSEMENT-TREE LIGHTING -B 010.0000.2054 SHERIDAN BOHLKEN198 01/13/2023 296256 83.02 PATROL - BUSINESS CARDS 010.4203.5255 BOONE PRINTING & GRAPHICS INC199 01/13/2023 296257 500.00 JANITORIAL SERVICE FOR THE POLICE DEPARTMENT 010.4201.5615 BRENDLER JANITORIAL SERVICE 200 01/13/2023 296257 1,435.00 JANITORIAL SERVICE FOR VARIOUS CITY BUILDINGS 010.4213.5615 BRENDLER JANITORIAL SERVICE201 01/13/2023 296258 194.00 PEST CONTROL-PD 010.4213.5303 BREZDEN PEST CONTROL, INC202 01/13/2023 296258 165.00 PEST CONTROL-CORP YARD 010.4213.5303 BREZDEN PEST CONTROL, INC 203 01/13/2023 296259 221.26 RACK CARDS 010.4421.5504 BURDINE PRINTING (DBA)204 01/13/2023 296260 59.78 2X12X14, 1X4X16 220.4303.5613 BURKE AND PACE OF AG, INC205 01/13/2023 296261 3,723.00 BUILDING SECURITY-SYSTEM UPGRADE 010.4201.5303 CAME SECURITY ALARMS206 01/13/2023 296261 444.00 JAN-JUNE CORP YARD 010.4213.5303 CAME SECURITY ALARMS207 01/13/2023 296261 204.00 JAN-JUNE COUNCIL CHAMBERS 010.4213.5303 CAME SECURITY ALARMS208 01/13/2023 296261 1,002.00 01/23-06/23 BLDG SECURITY MONITORING 010.4201.5303 CAME SECURITY ALARMS209 01/13/2023 296261 408.00 JAN-JUNE REC FIRE 010.4213.5303 CAME SECURITY ALARMS210 01/13/2023 296261 294.00 JAN-JUN REC 010.4213.5303 CAME SECURITY ALARMS211 01/13/2023 296261 228.00 JAN-JUNE WOMEN'S CLUB 010.4213.5303 CAME SECURITY ALARMS212 01/13/2023 296261 534.00 JAN-JUNE CITY HALL FIRE & BURGLAR ALARM 010.4213.5303 CAME SECURITY ALARMS213 01/13/2023 296262 11,969.07 WINTER ACTIVITY GUIDE 010.4421.5504 CASEY PRINTING, INC 214 01/13/2023 296263 65.00 REIMBURSEMENT - JIUJITSU DECEMBER 010.4203.5501 JASON CASTILLO215 01/13/2023 296264 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS216 01/13/2023 296264 95.39 ACCT#8245100960129431-BUSINESS TV 010.4145.5401 CHARTER COMMUNICATIONS217 01/13/2023 296264 26.72 ACCT#8245100960129431-BUSINESS TV 010.4145.5401 CHARTER COMMUNICATIONS218 01/13/2023 296264 1,349.00 ACCT#8245100960301246-INTERNET 211.4101.5330 CHARTER COMMUNICATIONS219 01/13/2023 296264 761.32 ACCT#8245100960211791-BUS TV & DARK 010.4145.5401 CHARTER COMMUNICATIONS220 01/13/2023 296264 1,349.00 ACCT#8245100960302509 IT BROADBAND 211.4101.5330 CHARTER COMMUNICATIONS221 01/13/2023 296265 12.91 REIMBURSE FOR SPRING SNAP-BLDG MAINTENANCE 010.4201.5604 RAUL CHAVEZ 222 01/13/2023 296266 44.80 11/22 & 12/22 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT223 01/13/2023 296267 6,035.00 COBAN 2023 MAINTENANCE RENEWAL 010.4204.5607 COBAN TECHNOLOGIES INC224 01/13/2023 296268 415.80 WRITING FOR LIFE FALL SESSION 010.4424.5351 GAYLE CUDDY 225 01/13/2023 296268 280.00 12/22 SENIOR FITNESS 010.4424.5351 GAYLE CUDDY226 01/13/2023 296269 2,000.00 PRE-EMPLOYMENT BACKGROUND POLYGRAPH 010.4201.5315 CUESTA POLYGRAPH227 01/13/2023 296270 350.00 DEPOSIT FOR BAND 2/11/23 SR SWEETHEARTS 010.4424.5252 MICHAEL DIAS

Page 17 of 365 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name228 01/13/2023 296271 $ 5,048.00 10/22-12/22 DSA FEES FROM BUSINESS LICENSES 010.0000.4050 DIVIS. OF THE STATE ARCHITECT229 01/13/2023 296271 (4,543.20) LESS 90 % THAT CITY RETAINS 010.0000.2231 DIVIS. OF THE STATE ARCHITECT230 01/13/2023 296272 1,442.77 (20) CAN LINERS 220.4303.5613 FASTENAL COMPANY231 01/13/2023 296273 50.00 2023 MEMBERSHIP RENEWAL 010.4201.5503 FBI NCCA232 01/13/2023 296274 48.00 PD-4603 TIRE MOUNT, BALANCE 010.4203.5601 FIGUEROA'S TIRES233 01/13/2023 296275 1,225.00 12/22 BRIDGE BASICS GAMES & CLASSES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE 234 01/13/2023 296276 80.00 REFUND DOGGIE CLASS 010.0000.4605 MARCIA FRANK235 01/13/2023 296277 3,947.40 ERS SERVICE AND VOIP SERVICE 271.4202.6201 GROUND CONTROL SYSTEMS INC 236 01/13/2023 296278 105.00 REFUND BASKETBALL 010.0000.4605 JENNY HU 237 01/13/2023 296279 380.00 2023 MEMBERSHIP DUESx2 010.4201.5503 IACP - INTL ASSN OF CHIEFS238 01/13/2023 296280 327.42 FUEL-PD 010.4203.5608 JB DEWAR, INC239 01/13/2023 296281 1,710.03 T-SHIRTS FOR ELM ST PLAYGROUND 010.4421.5504 KESTLY CORPORATE APPAREL 240 01/13/2023 296282 789.55 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC241 01/13/2023 296282 793.69 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC242 01/13/2023 296283 110.00 REFUND PICKLEBALL CLUB 010.0000.4605 JEAN LIASCOS243 01/13/2023 296284 199.34 1/2 CU YD 6 SACK 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS244 01/13/2023 296284 129.30 1/4 CU YD 5.5 SACK 010.4420.5605 MIER BROS LANDSCAPE PRODUCTS245 01/13/2023 296284 199.34 1/2 CU YD 6 SACK 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS246 01/13/2023 296285 33.14 EXT POLE, ROLLER FRAME, ACE BT 220.4303.5613 MINER'S ACE HARDWARE, INC247 01/13/2023 296285 80.37 RYL EXT FLT, SPRAY PAINT, ROLL 010.4213.5604 MINER'S ACE HARDWARE, INC248 01/13/2023 296285 25.84 CONTRACTOR 1ST 3/8" 3 PACK 010.4213.5604 MINER'S ACE HARDWARE, INC249 01/13/2023 296285 9.77 (2) POST MIX 010.4430.5605 MINER'S ACE HARDWARE, INC250 01/13/2023 296285 156.78 PAINT BRUSH, SAND PAPER, DRILL 010.4213.5604 MINER'S ACE HARDWARE, INC 251 01/13/2023 296285 7.54 (14) FASTENERS 010.4430.5605 MINER'S ACE HARDWARE, INC252 01/13/2023 296285 32.31 RAIN BOOTS 220.4303.5255 MINER'S ACE HARDWARE, INC253 01/13/2023 296285 34.44 CLEANING CLOTH 010.4213.5604 MINER'S ACE HARDWARE, INC254 01/13/2023 296285 4.30 KEYS 010.4420.5605 MINER'S ACE HARDWARE, INC255 01/13/2023 296285 65.24 SOCKET TRATCH SET 010.4430.5605 MINER'S ACE HARDWARE, INC256 01/13/2023 296286 178.40 PD-4608 PARTS 010.4203.5601 MULLAHEY FORD257 01/13/2023 296287 101.60 YOGA IN THE PARK WITH NICCOLA 010.4424.5351 NICCOLA NELSON258 01/13/2023 296288 465.13 CHAIN, 2.5 GAL RED, CHAIN LOOP 010.4420.5605 NOBLE SAW, INC259 01/13/2023 296289 70.85 MAINT AGREEMENT COPIER OVERAGE 010.4204.5602 OFFICE1260 01/13/2023 296290 5.50 UNIFORM CLEANING-ADMIN 010.4201.5303 PARAMOUNT CLEANERS261 01/13/2023 296290 30.50 UNIFORM CLEANING-SUPPORT SVCS 010.4204.5303 PARAMOUNT CLEANERS262 01/13/2023 296290 397.00 UNIFORM CLEANING-PATROL SVCS 010.4203.5303 PARAMOUNT CLEANERS263 01/13/2023 296291 119.95 01/23 WIFI SVC HUBNER SITE 010.4201.5403 PEAKWIFI LLC 264 01/13/2023 296292 56.00 PRIVATE TENNIS LESSON 010.4424.5351 SUZANNE MPETRIE 265 01/13/2023 296293 202.26 11/22 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP

Page 18 of 365 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name266 01/13/2023 296294 $ 120.00 REFUND SOCCER CAMP 010.0000.4605 MARLEN PORTER267 01/13/2023 296295 73.95 UNIFORM EMBROIDERY FOR HATS 010.4203.5272 R & T EMBROIDERY, INC268 01/13/2023 296296 484.37 GRACE LANE JANUARY 2023 216.4460.5304 RAINSCAPE269 01/13/2023 296296 1,201.41 PARKSIDE 219.4460.5304 RAINSCAPE270 01/13/2023 296297 15.00 12/22 REVERSE OSMOSIS RENTAL: 010.4201.5303 RICHETTI COMPLETE WATER271 01/13/2023 296298 70.00 REFUND ROLLER SKATING 010.0000.4605 GINA ROTONDO272 01/13/2023 296299 105.00 ADULT SOFTBALL HEAD SCOREKEEPER 010.4424.5352 MARTINA SARMIENTO 273 01/13/2023 296299 315.00 21 ADMIN & FACILITY ATTENDANT 010.4424.5352 MARTINA SARMIENTO274 01/13/2023 296300 2,250.00 STREET SWEEPING JULY-DEC 2022 010.4307.5303 SCA275 01/13/2023 296300 6,750.00 STREET SWEEPING JULY-DEC 2022 220.4303.5303 SCA276 01/13/2023 296301 99.00 REFUND DOGGIE CLASS 010.0000.4605 SUSAN SCHAEFER277 01/13/2023 296302 2,261.00 SCIENCE CAMP: WINTER BREAK 010.4424.5351 SCIENCE DIPPITY INC278 01/13/2023 296303 21.80 NO-SPILL GAS CAN NOZZLE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC279 01/13/2023 296304 139.00 11/22 PARKING CITATION REV DIST 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER280 01/13/2023 296305 16.41 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS281 01/13/2023 296305 182.95 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS282 01/13/2023 296305 62.62 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS283 01/13/2023 296305 202.33 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS284 01/13/2023 296305 15.29 GAS SERVICES-350 S ELM ST 010.4145.5401 SOCALGAS285 01/13/2023 296305 500.56 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS286 01/13/2023 296306 204.32 DUMPSTERS -STROTHER 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC287 01/13/2023 296306 313.84 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 288 01/13/2023 296306 204.32 DUMPSTERS -RGP 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC289 01/13/2023 296306 102.16 DUMPSTERS -PW 3YD RECYCLE 010.4213.5303 ATTACHMENT 1290 01/13/2023 296306 88.46 CITY HALL TRASH SVC 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC291 01/13/2023 296306 160.61 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC292 01/13/2023 296307 3,274.00 LIDAR RADAR-OTS GRANT 010.4209.6201 STALKER RADAR293 01/13/2023 296307 253.74 SALES TAX 010.4209.6201 STALKER RADAR294 01/13/2023 296308 60.00 ADULT SOFTBALL SCOREKEEPER 010.4424.5352 HEATHER STRAUSBURG 295 01/13/2023 296309 105.00 RENEWAL FEES FOR P-4 CERTIFICATE 640.4712.5501 SWRCB-DWOCP 296 01/13/2023 296310 1,740.39 UNIFORMS-4 OFFICERS 010.4203.5272 TEMPLETON UNIFORMS297 01/13/2023 296311 44.20 THOW ORDINANCE SUMMARY 010.4002.5301 THE MCCLATCHY COMPANY LLC298 01/13/2023 296312 254.30 SUBSCRIPTION-CODE BOOKS 010.4201.5503 THOMSON REUTERS WEST299 01/13/2023 296313 25.00 INVESTIGATIVE SVC-TOWER DUMP 010.4204.5303 T-MOBILE USA300 01/13/2023 296314 56.84 (2) SINGLE SIDED "SPECIAL" STREET SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS301 01/13/2023 296315 75.00 12/22 INVESTIGATIVE SVCS 010.4204.5303 TRANSUNION RISK302 01/13/2023 296316 491.61 FORMS W-2, 1099, ENVELOPES 010.4120.5201 TYLER BUSINESS FORMS303 01/13/2023 296317 787.99 LIFT RENTAL FOR ELM TREE LIGHTING 010.4420.5552 UNITED RENTALS NORTHWEST INC

Page 19 of 365 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name304 01/13/2023 296318 $ 280.00 DECEMBER PUNCHCARDS 010.4424.5351 PEGGY VALKO305 01/13/2023 296319 380.00 REFUND SCIENCE CAMPS 010.0000.4605 TRACI WALKER306 01/13/2023 296320 564.59 COPY MACHINE LEASE PAYMENT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL 307 01/13/2023 296321 150.00 ADULT SOFTBALL SCOREKEEPER 010.4424.5352 SHIRLEY WILLMOTT 308 01/13/2023 296322 560.70 YOUTH EVOLUTION BASKETBALL: FALL 2022 010.4424.5351 YOUTH EVOLUTION BASKETBALL 309 01/13/2023 296323 42,061.06 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE310 01/13/2023 296323 49,942.54 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE311 01/13/2023 296323 12,109.68 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE312 01/13/2023 296324 1,899.03 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT 313 01/13/2023 296324 16,071.69 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT314 01/13/2023 296325 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT315 01/13/2023 296326 7,736.61 DENTAL INSURANCE: Payment 011.0000.2110 DELTA DENTAL316 01/13/2023 296326 2,375.84 DENTAL INSURANCE: Payment 010.4099.5132 DELTA DENTAL317 01/13/2023 296327 4,162.86 DEFERRED COMPENSATION - EE %: Payment 011.0000.2117 ICMA RETIREMENT CORP318 01/13/2023 296327 11,909.00 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP319 01/13/2023 296327 866.66 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP320 01/13/2023 296327 275.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP321 01/13/2023 296327 177.07 ROTH % - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP322 01/13/2023 296328 2,431.32 HMO ANTHEM TRADITIONAL - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED323 01/13/2023 296328 4,200.00 PORAC MED INSURANCE: Payment 011.0000.2109 PERS - ACTIVE MED324 01/13/2023 296328 12,663.16 PPO PERS GOLD - MANAGEMENT: Payment 011.0000.2109 PERS - ACTIVE MED325 01/13/2023 296328 16,841.54 PPO PERS GOLD - POLICE: Payment 011.0000.2109 PERS - ACTIVE MED326 01/13/2023 296328 16,424.00 PPO PERS GOLD - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED327 01/13/2023 296328 1,977.86 BLUE SHIELD TRIO HMO - MGMT: Payment 011.0000.2109 PERS - ACTIVE MED328 01/13/2023 296328 2,738.58 BLUE SHIELD TRIO HMO - POLICE: Payment 011.0000.2109 PERS - ACTIVE MED329 01/13/2023 296328 17,142.42 HMO-UNITED HEALTHCARE-MGMT: Payment 011.0000.2109 PERS - ACTIVE MED330 01/13/2023 296328 7,301.42 HMO UNITED HEALTHCARE-POLICE: Payment 011.0000.2109 PERS - ACTIVE MED331 01/13/2023 296328 19,761.42 HMO UNITED HEALTHCARE-SEIU: Payment 011.0000.2109 PERS - ACTIVE MED332 01/13/2023 296328 988.93 BLUE SHIELD TRIO HMO - SEIU: Payment 011.0000.2109 PERS - ACTIVE MED333 01/13/2023 296328 1,809.42 PERS GOLD - FIRE MANAGEMENT: Payment 011.0000.2109 PERS - ACTIVE MED334 01/13/2023 296328 4,668.08 PPO PERS PLATINUM - FIRE: Payment 011.0000.2109 PERS - ACTIVE MED335 01/13/2023 296328 11,830.84 PPO PERS GOLD - FIRE: Payment 011.0000.2109 PERS - ACTIVE MED336 01/13/2023 296328 7,777.58 HMO UNITED HEALTHCARE-FIRE: Payment 011.0000.2109 PERS - ACTIVE MED337 01/13/2023 296328 6,190.32 HMO-UNITED HEALTH FIRE-MGMT: Payment 011.0000.2109 PERS - ACTIVE MED338 01/13/2023 296328 347.43 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED339 01/13/2023 296328 6,753.97 RETIREE HEALTH INS 010.4099.5136 PERS - ACTIVE MED340 01/13/2023 296328 765.96 RETIREE HEALTH INS 220.4303.5136 PERS - ACTIVE MED341 01/13/2023 296328 2,824.43 ADJUSTMENTS 011.0000.2109 PERS - ACTIVE MED

Page 20 of 365 ends

CITY OF ARROYO GRANDE

CHECK LISTING
JANUARY 1 - JANUARY 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name342 01/13/2023 296328 $ 106.52 ACTIVE HEALTH ADMIN FEE-FCFA 010.0000.1111 PERS - ACTIVE MED343 01/13/2023 296328 769.74 RETIREE HEALTH INS-FCFA 010.0000.1111 PERS - ACTIVE MED344 01/13/2023 296329 3,455.30 ACTIVE HEALTH INS-PT NONPERS 011.0000.2109 PERS - ACTIVE MED345 01/13/2023 296329 11.40 ACTIVE HEALTH INS-PT NONPERS 010.4145.5131 PERS - ACTIVE MED346 01/13/2023 296330 34,047.74 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT347 01/13/2023 296330 45,948.90 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT348 01/13/2023 296330 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT349 01/13/2023 296330 1,145.59 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT350 01/13/2023 296330 (0.07) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT351 01/13/2023 296331 961.40 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO352 01/13/2023 296331 469.12 STANDARD INSURANCE COMPANY: Payment 011.0000.2113 STANDARD INSURANCE CO353 01/13/2023 296331 23.50 STANDARD LIFE TAXABLE DEDUCT: 011.0000.2113 STANDARD INSURANCE CO354 01/13/2023 296331 1,480.58 STANDARD LTD/STD INSURANCE: Pa 011.0000.2113 STANDARD INSURANCE CO355 01/13/2023 296331 118.50 ADJUSTMENTS 011.0000.2113 STANDARD INSURANCE CO356 01/13/2023 296332 1,044.50 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA357 01/13/2023 296333 635.35 01/23 VISION PREMIUM-RETIREES 010.4099.5133 VISION SERVICE PLAN358 01/13/2023 296333 2,079.48 VISION CARE INSURANCE: Payment 011.0000.2119 VISION SERVICE PLAN $ 1,085,134.11

Page 21 of 365 ends

ATTACHMENT 2
.

General Fund 338,583.88 5101 Salaries Full time 137,862.83 Streets Fund 17,062.49 5101 Volunteer Employee Retirement - American Rescue Plan Act 964.21 5102 Salaries Part-Time - PPT 6,289.25 Sewer Fund 9,719.39 5103 Salaries Part-Time - TPT 8,101.72 Water Fund 22,771.26 5105 Salaries OverTime 6,153.23
389,101.23 5106 Salaries Strike Team OT -
5107 Salaries Standby 1,876.40
5108 Holiday Pay 80,478.37
5109 Sick Pay 3,558.84
5110 Annual Leave Buyback -
Administrative Services - 5111 Vacation Buyback -
Information Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 8,581.40
Police 4,294.73 5114 Comp Pay 6,547.46
Public Works - Maintenance 1,509.36 5115 Annual Leave Pay 19,879.14 Public Works - Enterprise 349.14 5116 Salaries - Police FTO 63.99 Recreation - Administration - 5121 PERS Retirement 30,390.23 Recreation - Special Events - 5122 Social Security 20,712.12 Children In Motion - 5123 PARS Retirement 200.85
5126 State Disability Ins. 882.52 6,153.23
5127 Deferred Compensation 741.66
5131 Health Insurance 49,651.63
5132 Dental Insurance 3,065.84
5133 Vision Insurance 804.86
5134 Life Insurance 392.58
5135 Long Term Disability 585.95
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 175.36
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,117.50
389,101.23
OVERTIME BY DEPARTMENT:

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
12/23/2022 - 01/05/2023
1/13/2023

BY FUND BY ACCOUNT

Page 22 of 365 ends

Item 9.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits SUMMARY: Receiving and filing the Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
DATE: February 14, 2023
SUMMARY OF ACTION:

Presentation of the City’s investment deposits as of December 31, 2022.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. No or minimal future staff time is projected.

RECOMMENDATION:

Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of December 31, 2022, as required by Government Code Section 53646(b).

BACKGROUND:

The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:

1. Type of investment.

2. Financial institution (bank, savings and loan, broker, etc).

3. Date of maturity.

4. Principal amount.

Page 23 of 365 ends

Item 9.b.

City Council
Consideration of Statement of Investment Deposits
February 14, 2023

Page 2 ends

5. Rate of interest.

6. Current market value for all securities having a maturity of more than 12 months.

7. Relationship of the monthly report to the annual statement of investment policy.

ANALYSIS OF ISSUES:

This report represents the City’s investments as of December 31, 2022. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of December 31, 2022, the investment portfolio was in compliance with all State laws and the City’s investment policy.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:

Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

DISADVANTAGES:

Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.

ENVIRONMENTAL REVIEW:

The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Portfolio Summary: December 31, 2022

Page 24 of 365 ends

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
December 31, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 15,187,164.06 15,187,164.06 $ 2.173% 48.810% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 0.200% February 21, 2022 12 mos February 21, 2023 0.800% 1st Security Bank Washington 249,000.00 249,000.00 1.700% October 4, 2019 42 mos April 4, 2023 0.800% Morgan Stanley Private Bank 247,000.00 247,000.00 2.250% July 11, 2019 45 mos July 11, 2023 0.794% Merrick Bank 249,000.00 249,000.00 1.800% October 16, 2019 48 mos October 16, 2023 0.800% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.800% Mountain America Federal Credit Union 249,000.00 249,000.00 4.750% October 14, 2022 24 mos October 15, 2024 0.800% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.794% Wells Fargo Bank 249,000.00 249,000.00 4.600% October 28, 2022 24 mos October 28, 2024 0.800% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.794% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.794% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.788% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.791% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.800% Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 0.800% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.800% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.800% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.797% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.800% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.797% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.791% Total Certificates of Deposit 4,960,000.00 4,960,000.00 15.940% Agency Bonds
Federal Farm Credit Bank 2,500,000.00 2,431,222.50 1.600% November 1, 2019 48 mos November 1, 2023 8.035% Federal Farm Credit Bank 1,999,314.00 1,876,496.00 0.350% December 4, 2020 42 mos May 16, 2024 6.426% Federal Home Loan Bank 499,252.43 490,462.35 1.000% July 19, 2022 29 mos December 20, 2024 1.605% Federal Farm Credit Bank 998,431.00 918,575.00 0.430% March 17, 2021 48 mos March 3, 2025 3.209% Federal Natl Mortgage Assn 1,000,000.00 895,824.00 0.500% October 20, 2020 60 mos October 20, 2025 3.214% Federal Home Loan Bank 999,500.00 894,391.00 0.800% March 17, 2021 60 mos March 10, 2026 3.212% Federal Home Loan Bank 994,396.00 919,620.00 2.400% March 17, 2021 72 mos March 29, 2027 3.196% Federal Home Loan Bank 500,000.00 474,462.50 3.375% May 17, 2022 60 mos May 17, 2027 1.607% Total Agency Bonds 8,901,053.35 9,490,893.43 30.504%

Page 25 of 365 ends

ATTACHMENT 1
City of Arroyo Grande
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
December 31, 2022
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 $ 470,905.00 $ 3.100% May 12, 2022 47 mos April 1, 2026 1.581% Total Municipal Bonds 470,905.00 491,810.00 1.581%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 892,969.00 1.100% December 6, 2021 53 mos May 31, 2026 3.165% Total Treasury Obligations 892,969.00 984,728.00 3.165% TOTAL INVESTMENTS $ 30,412,091.41 31,114,595.49 $ 100.000%

Page 26 of 365 ends

Item 9.c.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Isaac Rosen, Interim City Attorney
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative and Advisory Bodies Pursuant to Government Code Section 5
SUMMARY: Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
DATE: February 14, 2023
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the COVID-19 pandemic and will also enable the City to continue to comply with the requirements of legislation, AB 361, to authorize the continued use of teleconferencing for meetings of the City’s legislative and advisory bodies.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action.

RECOMMENDATION:

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services, proclaimed a local emergency on March 16, 2020, regarding the COVID-19 pandemic. The City Council ratified the proclamation at its regular meeting on March 24,

Page 27 of 365 ends

Item 9.c.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the COVID-19 Pandemic and Authorizing the Continuance of Remote Teleconference Meetings of the Legislative and Advisory Bodies Pursuant to Government Code Section 5
February 14, 2023

Page 2 ends

2020, and adopted resolutions declaring a continued local emergency since that time as the pandemic has persisted.

In addition, AB 361 amended Government Code Section 54953, adding a new subsection (e) that permits legislative bodies, when there is a proclaimed State of Emergency declared by the Governor pursuant to Government Code Section 8625, to initiate the process to hold meetings remotely via teleconferencing as a result of the emergency.

After that initial authorization, a resolution needs to be adopted every 30 days, in which the legislative body makes finding that meeting in person would present imminent risks to the health or safety of attendees, or that State or local officials have imposed or recommended measures to promote social distancing.

It is anticipated that Governor Newsom will rescind the State of Emergency Declaration related to COVID-19 on February 28, 2023. After this time and in addition to AB 361, new legislation, AB 2449 (adopted in September 2022), permits legislative bodies to continue meeting remotely via teleconferencing, subject to restrictions that differ from AB 361. The difference in findings necessary under AB 361 versus AB 2449 will be described for the City Council on a later date.

The City Council first adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) at its September 28, 2021 meeting. The Resolution is valid for thirty (30) days after teleconferencing for the first time under the new regulations. If the legislative body seeks to continue to hold teleconference meetings under AB 361 after that 30 day period, the local agency may act to renew its resolution authorizing remote teleconferenced meetings by passing another resolution which includes findings under the Brown Act that the local agency has reconsidered the circumstances of the emergency, and the local agency has either identified: A) ongoing, direct impacts to the ability to meet safely in-person, or B) based on social distancing measures recommended by relevant State or local officials.

In the past, the City has adopted separate resolutions related to the continuing emergency declaration and the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3). Staff has combined the two items into one resolution to eliminate the need for separate agenda items.

ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” Accordingly, the City Council has adopted the appropriate Resolutions declaring a continued local

Page 28 of 365 ends

Item 9.c.

Page 3 ends

emergency related to the COVID-19 pandemic within the required 21-day time period since the ratification of the proclamation at its March 24, 2020 meeting.

This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C) given the ongoing State of Emergency proclaimed by the Governor, the ongoing public health orders issued by the State, and the ongoing work required of City staff to respond to the pandemic and these proclamations and orders. In addition, the Resolution will allow City Councilmembers and advisory body members to attend meetings remotely as needed while impacts from the pandemic continue. The Resolution includes continued findings based upon a determination that, as a result of the proclaimed State of Emergency in California due to the COVID-19 pandemic and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron, BA2 and other variants of SARS-CoV-2, which are highly transmissible and, as even fully vaccinated individuals can spread the virus to others, holding meetings solely in person would present imminent risks to the health or safety of attendees.

While the Resolution provides authority for the City to continue conducting public meetings remotely for the next thirty (30) days, the City has also determined to resume meetings in-person prior to the expiration of that thirty-day period, and conducted the City Council meetings beginning on March 8, 2022, as in-person meetings at Council Chambers while also retaining an option for the public, staff, and consultants to participate via Zoom. It is recommended that the proposed Resolution be adopted to continue to provide flexibility for future meetings of the City Council and its advisory bodies in the event that guidance from the State or County Health Officers changes within the next thirty (30) days. This flexibility will also allow members of the City Council or advisory bodies to attend meetings remotely if they also desire or if they are required to quarantine due to exposure to COVID-19.

Based upon the foregoing, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration and also authorizing the continuance of remote teleconference meetings pursuant to Government Code Section 54953(e)(3).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring the need to continue the declared local emergency and authorizing the continuance of remote teleconference meetings;

2. Do not adopt the Resolution; or

3. Provide other direction to staff.

Page 29 of 365 ends

Item 9.c.

Page 4 ends

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the COVID19 pandemic. It will also satisfy the requirements of Government Code Section 54953(e)(3) and allow the City to safely continue carrying out its business in a manner that will minimize the risk of contracting COVID-19 for everyone involved.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL
EMERGENCY RELATED TO THE CORONAVIRUS (COVID19) PANDEMIC AND AUTHORIZING THE CONTINUANCE

OF REMOTE TELECONFERENCE MEETINGS OF THE

LEGISLATIVE BODIES OF THE CITY OF ARROYO

GRANDE PURSUANT TO GOVERNMENT CODE SECTION
54953(e)
WHEREAS, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the former City Manager, in his capacity as the Director of Emergency Services proclaimed a local emergency on March 17, 2020, regarding the COVID-19 pandemic; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 4974 at its regular meeting on March 24, 2020; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, the City Council has adopted Resolutions declaring a continued local emergency related to the coronavirus (COVID-19) pandemic on April 14, April 28, May 12, May 26, June 9, June 23, July 14, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8, 2020, January 12, January 26, February 9; February 23; March 9, March 23, April 13, April 27, May 11, May 25, June 8, June 22, July 27, August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 23, December 14, 2021, January 11, January 25, February 8, February 22, March 8, March 22, April 12, April 26, May 10, May 24, June 14, June 28, July 26, August 9, August 23, September 13, September 27, October 11, October 25, November 22, December 13, January 10, and January 24, 2023; and
WHEREAS, the Secretary of Health and Human Services Director issued a Determination that a Public Health Emergency Exists and has existed as of January 27, 2020; and WHEREAS, the President of the United States declared a State of National Emergency; the Governor of the State of California has proclaimed a State of Emergency for the State of California and issued Executive Orders and direction regarding measures to mitigate the spread of cases of COVID-19 within the State of California and all recitals set forth therein, are included as though fully set forth herein; and

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RESOLUTION NO.

PAGE 2
WHEREAS, subsequently, in March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20 and N-29-20. These orders suspended certain elements of the Brown Act and specifically allowed for legislative bodies as defined by the Brown Act to hold their meetings entirely electronically with no physical meeting place. On June 11, 2021, Governor Newsom issued Executive Order N08-21 which provided that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act would continue to apply through September 30, 2021; and WHEREAS, on September 16, 2021, Governor Newsom signed AB 361, which added subsection (e) to Government Code section 54953 of the Brown Act, and makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition of initiating AB 361 meetings is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by conditions as described in Government Code section 8558, and after that time, the City Council regularly make required findings under Government Code section 54953(e)(3); and
WHEREAS, the City Council has adopted a Resolution making findings in accordance with AB 361 and Government Code Section 54953(e) authorizing remote teleconference meetings on September 28, October 26, November 23, and December 14, 2021, and on January 25, February 22, March 22, April 12, May 10, June 14, June 28, July 26, August 23, September 27, October 25, November 22, December 13, and January 10, 2023; and WHEREAS, the COVID-19 pandemic continues to spread rapidly worldwide and in the U.S., continuing to present an immediate and significant risk to public health and safety, and resulting in serious illness or death to vulnerable populations, including the elderly and those with underlying health conditions.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that:

1. All recitals set forth above, are true, correct and incorporated herein.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the prevention of the spread of COVID-19 and are taken in furtherance of: the Secretary of Health and Human Services’ determination that a public health emergency has existed since January 27, 2020; the Governor’s Proclamation of a State of Emergency on March 4, 2020; the

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RESOLUTION NO.

PAGE 3
President of the United States’ Declaration of a National Emergency on March 13, 2020, and the City Director of Emergency Services’ Proclamation of Local Emergency on March 17, 2020; and related orders and directives.

3. In accordance with the requirements of Government Code Section 54953(e)(3), the City Council of the City of Arroyo Grande hereby finds and determines that it has reconsidered the circumstances of the State of Emergency and that the State of Emergency continues to exist and to directly impact the ability to meet safely in person due to the COVID-19 pandemic, and its continued spread in San Luis Obispo County and Arroyo Grande through the Omicron,BA2 and other variants of SARS-CoV-2, which are highly transmissible and can be spread to others even by fully vaccinated individuals, and therefore holding meetings in person would present imminent risks to the health or safety of attendees.

4. The City Manager and legislative bodies of the City of Arroyo Grande are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, continuing to conduct open and public remote teleconferencing meetings in accordance with the requirements of Government Code section 54953(e) and other applicable provisions of the Brown Act.

5. This Resolution continuing a local emergency and making the requisite AB 361 findings is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

6. This Resolution shall take effect immediately upon its adoption and shall be effective for thirty (30) days after its adoption, subject to being extended for an additional 30 day period by the City Council’s adoption of a subsequent resolution in accordance with Government Code section 54953(e)(3) to further extend the time during which the legislative bodies of the City of Arroyo may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.

On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was approved this 14
th day of February, 2023.

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RESOLUTION NO.

PAGE 4

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

ISAAC ROSEN, INTERIM CITY ATTORNEY

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Item 9.d.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Aleah Bergam, Management Analyst
SUBJECT: Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events SUMMARY: Adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
DATE: February 14, 2023
SUMMARY OF ACTION:

Adoption of the Resolution will continue the declared local emergency related to the January 2023 storm events.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no direct fiscal impacts related to the proposed action; however, adoption of the Resolution will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services and the Federal Emergency Management Agency for costs incurred in preparation and/or response to the January 2023 storm events.

RECOMMENDATION:

Adopt a Resolution declaring a continued local emergency related to the January 2023 storm events.

BACKGROUND:

As the City Council is aware, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services, proclaimed a local emergency on January 18, 2023, regarding the severe January 2023 winter storms. The City Council ratified the proclamation at its regular meeting on January 24, 2023.

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Item 9.d.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events
February 14, 2023

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ANALYSIS OF ISSUES:

Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to “Review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated.” This item is being presented to the City Council to satisfy the requirements of Section

8.12.065(C). Given the current state of emergency proclaimed by the Governor, and the Presidential Major Disaster Declaration declared on January 14, 2023 and Presidential Emergency Declaration declared on January 9, 2023, it is recommended that the City Council adopt the Resolution declaring the need to continue the emergency declaration.

City staff continue to dedicate time towards responding to storm recovery efforts and continue to require support from County, State, and federal emergency response resources to support these efforts.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution declaring a continued local emergency related to the January 2023 storm events; or

2. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will satisfy the requirement of the Arroyo Grande Municipal Code regarding the periodic review of the declared local emergency related to the January 2023 severe winter storms and support the City’s efforts to obtain assistance from County, State, and federal emergency response resources to recover from the disaster.

DISADVANTAGES:

No disadvantages have been identified to adopting the Resolution.

ENVIRONMENTAL REVIEW:

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

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Item 9.d.

City Council
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the January 2023 Storm Events
February 14, 2023

Page 3 ends

Attachments:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF ARROYO GRANDE DECLARING A CONTINUED
LOCAL EMERGENCY RELATED TO THE JANUARY 2023

WINTER STORMS
WHEREAS, on January 18, 2023, in accordance with Section 8.12.060 of the Arroyo Grande Municipal Code, the City Manager, in her capacity as the Director of Emergency Services Director, proclaimed a local emergency within the City commencing on or about 8:00 am on January 4, 2023, due to the storm events that began on December 27, 2022; and
WHEREAS, the City Council ratified the emergency proclamation through adoption of Resolution No. 5259 at its regular meeting on January 24, 2023; and WHEREAS, Arroyo Grande Municipal Code Section 8.12.065(C) provides that the City Council is to review the need for a continuing emergency declaration at regularly scheduled meetings at least every twenty-one (21) days until the emergency is terminated; and
WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a Proclamation of a State of Emergency (“Governor’s Proclamation”) related to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, on January 8, 2023, the President of the United States declared that an emergency exists in the State of California relating to severe winter storms, flooding, landslides, and mudslides, and enabling public agencies in impacted counties that suffered damage or losses from the storms eligible to apply for federal disaster assistance; and
WHEREAS, on January 9, 2023, the County Administrative Officer of San Luis Obispo issued a Proclamation of Local Emergency relating to severe winter storms and a series of atmospheric river systems that struck San Luis Obispo County, bringing high winds, substantial precipitation, and river, stream and urban flooding; and WHEREAS, adopting this Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.); and WHEREAS, on January 17, 2023, the Department of Homeland Security amended the major disaster declaration issued in January 14, 2023 related to the January 2023 storm

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RESOLUTION NO.

PAGE 2
events to add San Luis Obispo County as an affected county, enabling Arroyo Grande residents who had damage or losses from the storms to apply for Federal Emergency Management Agency (FEMA) disaster assistance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that:

1. The recitals set forth herein are true, correct and incorporated by reference.

2. A local emergency is declared to continue to exist throughout the City of Arroyo Grande, and the City has been undertaking, and will continue through termination of this emergency to undertake necessary measures and incur necessary costs, which are directly related to the damage caused by the severe winter storms and are taken in furtherance of; the Governor’s Proclamation of a State of Emergency on January 4, 2023; the President of the United States’ Declaration of a National Emergency on January 8, 2023; and related orders and directives.

On motion of Council Member___________, seconded by Council Member ________, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 14h day of February, 2023.

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RESOLUTION NO.

PAGE 3

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:

ISAAC ROSEN, INTERIM CITY ATTORNEY

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Item 9.e.

MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
BY: Sarah Lansburgh, Deputy City Clerk
SUBJECT: Consideration of an Extension of the Consultant Services Agreement with Verdin Marketing for Tourism Marketing Services for One Year SUMMARY: Approval of the Verdin Marketing Agreement extension is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
DATE: February 14, 2023
SUMMARY OF ACTION:

Approval of a one-year extension of the Consultant Services Agreement (CSA) with Verdin Marketing for continued tourism marketing services for the Arroyo Grande Tourism Business Improvement District (AGTBID).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no anticipated financial or personnel resources required for this action. The FY 2023-24 AGTBID budget will include tourism marketing costs associated with the proposed agreement extension. The proposed agreement extension will not change the annual agreement cost of $225,000.

RECOMMENDATION:

Approve and authorize the City Manager to extend the Consultant Services Agreement with Verdin Marketing for a period of one year, expiring on June 30, 2024.

BACKGROUND:

The Arroyo Grande Tourism Business Improvement District (AGTBID) was formed in 2013 to provide revenue to defray the costs of services, activities, and programs promoting lodging businesses in the City through the promotion of scenic, recreational, cultural, and other attractions. The approved AGTBID budget allocates a certain amount of funding towards marketing activities. The City has contracted with a professional

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Item 9.e.

City Council
Consideration of an Extension of the Consultant Services Agreement with Verdin Marketing for Tourism Marketing Services for One Year
February 14, 2023

Page 2 ends

marketing firm for print, web, social media, and email marketing since the inception of the AGTBID.

On April 7, 2022, a Request for Proposals (RFP) for tourism marketing services was issued by the City. On June 14, 2022, City Council approved an agreement with Verdin Marketing to commence on July 1, 2022, and continue in effect until June 30, 2023 (Attachment 1). Pursuant to the Agreement (Attachment 1), the City has the sole option to extend the Agreement for one (1) year.

ANALYSIS OF ISSUES:

Verdin Marketing has worked with the AGTBID since 2018, with the 2021-22 Annual Report and Quarter 2 Activities (October – December 2022) showing significant increases in website views, social media engagement, digital ad clicks, and e-newsletter openings.

The 2021-22 Annual Report also showed Transient Occupancy Tax (TOT) increased

36.66% from FY 2020-21 to FY 2021-22.

In August 2020, Verdin Marketing assisted the AGTBID in finalizing a three-year strategic plan (2021–2024) defining key imperatives, objectives, measures, and initiatives.

Extension of the current agreement with Verdin Marketing will enable the ongoing implementation of the three-year strategic plan. Current efforts by Verdin Marketing include a “No Weekend Needed” campaign and coordination of an entry in MICHELIN Guide California for Ember restaurant. Verdin Marketing is also working with Destination Innovate to redesign the Visit Arroyo Grande website, with an anticipated launch in February 2023.

To continue the progress made, at its January 23, 2023 regular meeting, the AGTBID Advisory Board held a discussion and approved a recommendation to the City Council to extend the agreement with Verdin Marketing for tourism marketing services for a period of one year to June 30, 2024.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve an extension to the Consultant Services Agreement with Verdin Marketing for one year;

2. Do not approve an extension to the Consultant Services Agreement with Verdin Marketing; or

3. Provide other direction to staff.

ADVANTAGES:

Extending the Agreement for one year will allow Verdin Marketing to continue the progress made to market Arroyo Grande as a tourism destination.

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Item 9.e.

City Council
Consideration of an Extension of the Consultant Services Agreement with Verdin Marketing for Tourism Marketing Services for One Year
February 14, 2023

Page 3 ends

DISADVANTAGES:

The current Agreement will end on June 30, 2023, which, if not extended, would require a new RFP be issued by the City to ensure continued tourism marketing with a new professional marketing firm.

ENVIRONMENTAL REVIEW:

Approval of the Verdin Marketing Agreement extension for tourism marketing is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.).

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Consultant Services Agreement with Verdin Marketing

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ATTACHMENT 1

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1 Item 9.f.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
January 24, 2023, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, Assistant City Attorney David Hirsch, City Manager Whitney
McDonald, Assistant City Manager/Public
Works Director Bill Robeson, Community
Development Director Brian Pedrotti
Due to ongoing COVID-19 concerns in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, this meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Krista Bandy, Arroyo Grande Village Association, led the flag salute.

5. AGENDA REVIEW

5.a Closed Session Announcements
Regular Meeting of January 10, 2023
a) PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1):

Title: Interim City Attorney

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2 Item 9.f.

Assistant City Attorney Hirsch gave a report on closed session. There was no reportable action.

5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest
Passed (5 to 0)

6. SPECIAL PRESENTATIONS

6.a Honorary Proclamation Declaring February 2023 as Black History Month Mayor Ray Russom read the Honorary Proclamation Declaring February 2023 as Black History Month. Rev. Stephen Vines, President of NAACP San Luis Obispo Chapter, accepted the proclamation.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.b Child Care Grant Awards Presentation
City Manager McDonald presented and announced the Child Care Grant award recipients.

Mayor Ray Russom invited public comment. Speaking from the public was Rev. Stephen Vines.

No further public comments were received.

6.c Update Regarding Countywide COVID-19 Efforts
City Manager McDonald provided a brief update on COVID-19 including the closing of the County's free COVID-19 testing sites due to loss of State funding and provided information on other free testing options.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

6.d City Manager Communications
City Manager McDonald provided information regarding upcoming items for Council consideration and the upcoming City Council goal-setting meeting in March.

Assistant City Manager/Public Works Director Robeson provided information regarding storm debris centers in San Luis Obispo County and within the city.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

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3 Item 9.f.

7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.

7.a MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. Central Cost Blue Regional Recycled Water Authority Board

3. South San Luis Obispo County Sanitation District (SSLOCSD)

4. Other

7.b MAYOR PRO TEM BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

7.c COUNCIL MEMBER GEORGE:

1. Five Cities Fire Authority

2. Tourism Business Improvement District Advisory Board

3. Visit SLO CAL Advisory Board

4. Other

7.d COUNCIL MEMBER GUTHRIE:

1. County Water Resources Advisory Committee (WRAC)

2. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

3. Integrated Waste Management Authority Board (IWMA)

4. REACH SLO Advisory Commission

5. Other

7.e COUNCIL MEMBER SECREST:

1. Air Pollution Control District (APCD)

2. Brisco/Halcyon Interchange Subcommittee

3. South County Chambers of Commerce Governmental Affairs Committee

4. Other

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4 Item 9.f.

8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was No Name Provided. No further public comments were received.

9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.

Council commented on Items 9.e., 9.j., 9.m., and 9.n. Staff responded to questions from Council.

Mayor Ray Russom requested to agendize an item regarding suspending water penalties. Council Member Guthrie concurred and asked to include a discussion on goals for target water use, on a future agenda. Mayor Ray Russom concurred.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Mayor Pro Tem Barneich
Seconded by Council Member George
Approve Consent Agenda Items 9.a. through 9.n., with the recommended courses of action.

AYES (5): Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)

9.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of December 16 through December 31, 2022.

9.b Annual Financial Report for Fiscal Year 2021-2022 – Receipt and Use of Water and Sewer Capacity and Connection Fees/Charges
Received and filed the annual report of the receipt and use of water and sewer capacity and connection fees and charges, in compliance with Government Code Section 66013.

9.c Consideration of a Resolution Approving the Annual Adjustment of Sewer Connection Fees
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX".

9.d Consideration of a Resolution Approving the Annual Adjustment of Development Impact Fees
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ADJUSTING DEVELOPMENT IMPACT FEES BY THE CHANGE IN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX".

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5 Item 9.f.

9.e Consideration of Adoption of a Resolution Confirming the Emergency Services Director’s Proclamation of Existence of a Local Emergency in the City of Arroyo Grande and Waiving Demolition Permit and Inspection Fees Related to Flood Damage Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING THE EMERGENCY SERVICES DIRECTOR’S

PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY IN ARROYO GRANDE AND WAIVING DEMOLITION PERMIT AND INSPECTION FEES FOR FLOODED RESIDENTS".

9.f Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Coronavirus (COVID-19) Pandemic
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DECLARING A CONTINUED LOCAL EMERGENCY RELATED TO THE CORONAVIRUS (COVID-19) PANDEMIC".

9.g Consideration of Agreement with Best Best & Krieger for Interim City Attorney Services Approved the Agreement and appointed Isaac Rosen, of Best Best & Krieger, as the Interim City Attorney.

9.h Approval of Minutes
Approved the minutes of the Regular City Council Meeting of January 10, 2023, as submitted.

9.i Consideration of Adoption of a Resolution Establishing an Electronic Signature Use Policy
Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ESTABLISHING AN ELECTRONIC SIGNATURE USE POLICY FOR SELECT CITY DOCUMENTS", and adopting additional guidelines as necessary to implement the Policy’s stated purpose.

9.j Consideration of Council Appointments to Various City Commissions, Boards, and Committees
Approved the appointments to the various City Commissions, Boards, and Committees.

9.k Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
1) Received and filed an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF ARROYO GRANDE DETERMINING A NEED TO CONTINUE WORK UNDER EMERGENCY CONTRACTS FOR THE FCFA STATION 1 EMERGENCY GENERATOR REPLACEMENT PROJECT".

9.l Consideration of Acceptance of the Elm Street Park Inclusive Playground Replacement Project, PW 2020-02

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6 Item 9.f.
1) Accepted the project improvements as constructed by Park and Play Structures and Central Coast Playgrounds, Inc. in accordance with the plans and specifications for the Elm Street Park Inclusive Playground Replacement Project, PW 2020-02; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.

9.m Calendar Year 2022 Water Supply and Demand Update
Received and filed the Calendar Year 2022 Water Supply and Demand Update.

9.n Consideration of a Resolution Accepting Public Improvements Associated with Plot Plan Review 19-011 Located at 329 Traffic Way and Finding the Project Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15061(b)(3) Adopted a Resolution entitled: "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ACCEPTING PUBLIC IMPROVEMENTS ASSOCIATED WITH PLOT PLAN REVIEW 19-011, LOCATED AT 329 TRAFFIC WAY".

10. PUBLIC HEARINGS

10.a Consider Adoption of an Ordinance Regarding 2022 Building Codes and Other Codes as Listed Below; and Finding of Exemption from the California Environmental Quality Act (CEQA) per CEQA Guidelines §15061(b)(3)
Community Development Director Pedrotti presented the item and recommended that the Council adopt the Ordinance to adopt by reference the 2022 Building Codes and other codes as listed.

Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.

Assistant City Attorney Hirsch provided clarification regarding the reading of the Ordinance Title.

Moved by Mayor Pro Tem Barneich
Seconded by Council Member Guthrie
Adopt an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PROVISIONS IN TITLES 8 AND 15 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING THE ADOPTION BY REFERENCE OF THE 2022 CALIFORNIA FIRE CODE, 1997 UNIFORM ADMINISTRATIVE CODE, 2022 CALIFORNIA BUILDING CODE, 2022 CALIFORNIA ELECTRICAL CODE, 2022 CALIFORNIA MECHANICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 1997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ENERGY CODE, 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, AND THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE; ADDING CHAPTER 15.06 REGARDING SWIMMING POOLS AND ADOPTING THE 2021 UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE; ADDING CHAPTER 15.07 REGARDING SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS; ADDING CHAPTER 15.11 REGARDING ELECTRIC VEHICLE CHARGING STATIONS; AMENDING AND RENUMBERING ARROYO GRANDE MUNICIPAL CODE CHAPTER 15.08 AS CHAPTER

Page 97 of 365 ends

7 Item 9.f.

15.12, AND AMENDING AND RENUMBERING ARROYO GRANDE MUNICIPAL CODE CHAPTER 15.10 AS CHAPTER 15.13".

AYES (5): Mayor Pro Tem Barneich, Council Member Guthrie, Council Member George, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)

11. OLD BUSINESS

11.a Receive an Update on Progress Toward Council Goals and Priorities City Manager McDonald provided a presentation regarding progress toward the City Council's Fiscal Year 2022-23 Goals and Priorities.

Discussion ensued regarding water resources. Staff responded to questions from Council.

Mayor Ray Russom invited public comment. No public comments were received.

No action was taken on this item.

12. NEW BUSINESS
None.

13. COUNCIL COMMUNICATIONS
Mayor Pro Tem Barneich commented on a short film called "Restrictions Apply"; stated that $6,500 was raised by the 5Cities Homeless Coalition for flood relief; and provided a status report on the current 5Cities Homeless Coalition cabin project.

Council Member George commented on warming shelter operations.

14. CLOSED SESSION
None.

15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:15 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk

Page 98 of 365 ends

Item 9.g.

MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk BY: Sarah Lansburgh, Deputy City Clerk
SUBJECT: Consideration of Appointments to the Architectural Review Committee; Community Service Grant Program Committee; and Arroyo Grande Tourism Business Improvement District Advisory Board
SUMMARY: Appointments to Advisory Bodies are not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
DATE: February 14, 2023
SUMMARY OF ACTION:

Appointment of Glenn Martin to the Architectural Review Committee (ARC), as recommended by Council Member George; appointment of Aileen Loe to the Community Service Grant Program Committee (CSGPC), as recommended by Mayor Pro Tem Barneich; and appointment of David Glass to the Arroyo Grande Tourism Business Improvement District (AGTBID) Advisory Board consistent with the recommendation of the South County Chambers of Commerce (Chamber).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no financial or staffing impact from the recommended action.

RECOMMENDATION:
1) Appoint Glenn Martin to the ARC; 2) Appoint Aileen Loe to the CSGPC; and 3) Appoint David Glass to the AGTBID Advisory Board.

BACKGROUND:

Pursuant to Council policy, the Mayor and each Council Member shall recommend one representative to each respective Commission/Board/Committee, subject to approval by a majority of the Council. With the exception of filling unscheduled vacancies, this process

Page 99 of 365 ends

Item 9.g.

City Council
Consideration of Appointments to the Architectural Review Committee; Community Service Grant Program Committee; and Arroyo Grande Tourism Business Improvement District Advisory Board
February 14, 2023
Page Number 2
occurs every two years following an election. Members of each respective Commission/Board/Committee shall serve for a term ending the January 31st following the expiration of the respective appointing Mayor or Council Member. The exception is the TBID Board, where members are appointed by the full Council following a recommendation by the Chamber.

The AGTBID Advisory Board was formed in 2013 to provide revenue to defray the costs of services, activities, and programs to market and promote lodging businesses in the City through the promotion of scenic, recreational, cultural, and other attractions. At its inception, the AGTBID Advisory Board consisted of three (3) members from the lodging industry. On February 13, 2018, the Council approved an amendment to the AGTBID Bylaws amending the AGTBID Advisory Board membership to a minimum of three (3) but not more than nine (9) members, 2/3rds of which shall be owners of lodging businesses within the AGTBID or others with knowledge of tourism and/or the lodging industry.

All appointments are subject to approval by a majority of the Council, and all Commission, Board, and Committee members serve at the discretion of the Council.

ANALYSIS OF ISSUES:

After each election year, the Council makes appointments and/or reappointments to the various Commissions, Boards, and Committees. Traditionally, the Mayor and Council Members are responsible for reviewing active applications on file, seeking new applicants, or reappointing current members to serve another term, as appropriate.

At the January 24, 2023, City Council regular meeting, the Council made appointments and/or reappointments to the various Commissions, Boards, and Committees. During this meeting, Mayor Pro Tem Barneich appointed Bruce Berlin to the Planning Commission (PC) due to the vacancy created by former Planning Commissioner Guthrie’s election to the City Council. Bruce Berlin was Council Member George’s appointee to the ARC. The appointment of Bruce Berlin to the PC created a vacancy on the ARC.

Council Member George has reviewed applications for individuals interested in serving on the various Commissions, Boards, and Committees, and is recommending the appointment of Glenn Martin to the ARC.

Mayor Pro Tem Barneich has reviewed applications for individuals interested in serving on the various Commissions, Boards, and Committees, and is recommending the appointment of Aileen Loe to the CSGPC.

The process for appointment of AGTBID Advisory Board members differs from the process used for other City Commissions and Committees. Individual Council Members do not recommend appointment of individual AGTBID Board Members. In the event of a

Page 100 of 365 ends

Item 9.g.

Page 3 ends

vacancy on the AGTBID Advisory Board, applications may be submitted to the City Clerk’s office. The Clerk’s office forwards the applications to the Chamber for consideration and possible recommendation for appointment by the City Council.

Applications not recommended for appointment remain active for two years and possible consideration in the future as recommended by the Chamber in accordance with the City Council Handbook.

There are currently three (3) members on the AGTBID Advisory Board. David Glass has submitted an application to serve on the AGTBID. The Chamber has reviewed Mr. Glass’s application and recommends appointment to the AGTBID Advisory Board. Mr. Glass’s application is provided in Attachment 3 and the Chamber’s letter of recommendation is provided in Attachment 4.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. 1) Appoint Glenn Martin to the ARC; 2) Appoint Aileen Loe to the CSGPC; and 3) Appoint David Glass to the AGTBID Advisory Board;

2. Do not appoint Glenn Martin to ARC; and/or do not appoint Aileen Loe to the CSGPC; and/or do not appoint David Glass to the AGTBID Advisory Board; or

3. Provide other direction to staff.

ADVANTAGES:

The appointments will fill vacancies on the ARC, CSGPC and the AGTBID Advisory Board.

DISADVANTAGES:

No disadvantages have been identified regarding this item.

ENVIRONMENTAL REVIEW:

Appointments to Advisory Bodies are not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Application – G. Martin

2. Application – A. Loe

Page 101 of 365 ends

Item 9.g.

Page 4 ends

3. Application – D. Glass

4. Letter of Recommendation – D. Glass

Page 102 of 365 ends

CITY OF ARROYO GRANDE
"List of Citizens to Serve"
300 East Branch Street
Arroyo Grande, CA 93420
Application to Board, Committee, or Com
RECEIVEo
DECO 1 2022
Cf1YoF . ARROYO · GRANDE
ission

PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/COMMITTEE/COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection):
'PPlanning Commission _fuArchitectura11 Review Committee _Tourism Business Improvement District Advisory Board ~Special comrittees/ subcommittees _Downtown Parking Advisory Board
*************************************************************** ******************** Date of Application ll /:s'o (z,o Z.-,'2....-
Name M. A.R:f "1
Last First
Home or Cell Phone Business Phone
E-mail address (Optional)
Do you reside within the City limits of Arroyo Grande? Yes ·'P No ___ _ Are you a registered voter? Yes c? No ___ _
Occupation ~ e;s-kd-e_ Bro~
Employer &-levu,__ f\l\.M{;:"'- CQ ""-~
Education (Include professional or vocational licenses or certificates) ____________ _ $A.~ ~ (.) ~~~tt.>14 t~?fo
Community involve~ent (List organization membe~ships and co~mittee assign~en"ts) ___ ~------ c.o.,..r~ ~ir ~: f\&t "'-~ Cc.vv--~.:s~ ~ ~ w\.ee cot5
Please describe any background, training, education or interests that qualify you as an appointee ___ _ I CM...... c,... wt~0.t'" o-\- ~ ta,u.it ~ V\.L~ ·5bOCA., 4-\Me, t\~\<-ei-. -P\a.-1)\~ a\!:.0~,wli~ ~P..-PAJ ±o be...±t:ev: <MT. ~IA-Ow~e.. ~sk~ Us ~C<.¼<l ~ <!S)V\A.vv..l)""",~ry p l°=fl_-'\V\.j (uA.~ ~e...~fv\,\.etd:--, r..-1 ~ ~~ (Please attach additional pages if necessary) ~~ee. s ~+.Q..t.u~,ve c.Q\,\.,'\'kQ.L..ceS 6-~ ~ ---- Rev 01/19/2022 e~-\-- .s -e.,\fet.J ' ~ s t
ATTACHMENT 1

Page 103 of 365 ends

. (PLEASE COMPLETE THE JERSE SIDE OF THIS FORM)
What do you see as the objectives and goals of the advisory board, committee o I commission for which you are applying? S c.e. • c.e~t~
G-i~evJ C\..I v-vo11~fie.sPlease list three (3) Arroyo Grande references. PLEASE OBTAIN PERMISSION ROM INDIVIDUALS BEFORE LISTING THEM AS A REFERENCE.

Name: L~ Gt.eor--de,
Name: Fv-~ Sc.i\.\fD
Ph ne
Address: Ph ne:

Address:, Ph I ne
Current meeting schedules are indicated below:

Planning Commission, l st and 3rd Tuesday of each month, 6:00 p.m.

Downtown Parking Advisory Board, meets as needed
Architectural Review Committee, l st Monday at 2:30 p.m. and 3rd Monday at 2:30 p.m. each month Tourism Business Improvement District (TBID) Advisory Board, last Monday of the onth at 3:30 p.m. in January, February, April, June, August, and October
Are you willing to commit to the time necessary to fulfill the obligations of a appointment to a Board, Committee or Commission? Yes--¥1,- No __ _
I hereby declare that the foregoing information is true and complete to the est of my knowledge and belief.
l'J,rc.~~-so 2P~
Applicootignature Date
Notice to Applicants:

1. Applicants appointed by the City Council are required to take an Oath of Office.

2. State law and the City's Conflict of Interest Code requires that Board Membe Is, Committee Members, and Commissioners file Statements of Economic Interests (Form 700) upon assuming office, annually, and upon leaving an appointed office (e.g. sources of income, loans, gifts, investments, interests in real I roperty within the City).

3. This application is a matter of public record and portions thereof are subject to disclo ure pursuant to the California Public Records Act.

4. Applications will remain active and on file for one (1) year. -·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-· ·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-· Please return completed Application to:

CITY CLERK'S OFFICE
300 East Branch Street
Arroyo Grande CA 93420
Rev 01 /l 9/2022

Page 104 of 365 ends

ATTACHMENT 2

Page 105 of 365 ends

Page 106 of 365 ends

ATTACHMENT 3

Page 107 of 365 ends

Page 108 of 365 ends

ATTACHMENT 4
January 31, 2023
To the City Council of Arroyo Grande,
I recommend David Glass, owner of several vacation rentals in Arroyo Grande and the surrounding area, as a candidate for the AGTBID Board of Directors. As a vacation rental manager and business man in Arroyo Grande, he has a vested interest in attracting tourists to our area and would be an instrumental addition to the Arroyo Grande Tourism Business Improvement District Board.

The experience he brings from his many years of involvement in travel, vacation rental management, and helping individuals eventually move here will undoubtedly be an asset. David is familiar with the importance of tourism in supporting our local economy. He was also instrumental in helping me relocate to the area.

Please do not hesitate to call me at the Chamber office at (805) 489-1488 with any questions.

Sincerely,
Kathy McCorry
Kathy McCorry
President l CEO
South County Chambers of Commerce
[email protected]

Page 109 of 365 ends

Item 9.h.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Interim City Engineer
SUBJECT: Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09
SUMMARY: The continuation of the emergency action and the update of the Emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.) DATE: February 14, 2023
SUMMARY OF ACTION:

Adoption of the Resolution by the required four-fifths vote will allow for the continued accelerated replacement of the emergency generator at the Five Cities Fire Authority (FCFA) Station 1.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There are no additional fiscal impacts from adoption of this Resolution. The FY 2021-22 and FY 2022-23 Capital Improvement Program (CIP) budgets included $680,018 ($46,780 General Fund, $318,738 Sales Tax Funds, and $314,500 of California Nuclear Power Preparedness (NPP) Program funding) for the subject project. The engineer’s construction cost estimate for the project is currently $646,453. FCFA staff will seek to secure the NPP funding upon completion of the construction documents and associated engineer’s construction cost estimate. It is anticipated that NPP funding will cover approximately 50% or $323,277. Staff time will be necessary to coordinate construction activities with the contractor and special inspectors.

Page 110 of 365 ends

Item 9.h.

City Council
Consideration to Adopt a Resolution Pursuant to Public Contract Code Section 22050 Determining to Continue Work Under Emergency Contracts for the FCFA Station 1 Emergency Generator Replacement Project, PW 2021-09 January 24, 2023

Page 2 ends

RECOMMENDATION:
1) Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and 2) Adopt a Resolution determining that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050.

BACKGROUND:

Public Contract Code (PCC) Section 22050 allows a public agency, in the case of an emergency, to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without going through a formal bid process. At its regular meeting on September 13, 2022, the City Council adopted Resolution No. 5219 declaring an emergency and authorizing the accelerated replacement of the emergency generator at the FCFA Station 1 by eliminating the formal bid process.

PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated, and if it is determined that there is a need to continue the action, authorize continuation of the emergency action by a four-fifths vote. On September 27, October 11 and 25, November 22, December 13, 2022, January 10 and 24, 2023 the Council adopted Resolution Nos 5225, 5231, 5239, 5243, 5250, 5253, and 5262 respectively, determining a need to continue work under emergency contracts to replace the emergency generator at the FCFA Station 1.

ANALYSIS OF ISSUES:

Since the January 24, 2023 City Council meeting, the status of the project is as follows:
 On January 25, 2023, two bids were received on the FCFA Station 1 Emergency Generator Replacement Project. The bids were from Electricraft, Inc. for $462,357 and Thoma Electric for $561,889. There are sufficient funds in the Project budget to move forward on the Project with the low apparent bidder. Staff is working to award to bid to Electricraft, Inc. and start the Project.

While a portable generator has been brought on site that allows for the opening of the apparatus bay doors and some lighting at the fire station, it does not provide power to the server room or the station alerting system, which are critical needs. Therefore, there remains an imminent danger to public health and safety as this situation may cause delay of emergency 9-1-1 services during the event of a power outage. Because of this, staff recommends that the emergency action be continued.

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Item 9.h.

Page 3 ends

As required by statute, staff will continue to bring a similar item to the Council on subsequent agendas with the necessary findings until the necessary emergency work has been completed or until the emergency action is terminated. Until this future item, staff will continue to work with the design consultant and selected contractor to complete the improvements on an accelerated basis.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file an update of the emergency generator replacement project at the FCFA Station 1; and adopt the proposed Resolution finding that there is a need to continue the emergency action for the replacement of the emergency generator in accordance with Public Contract Code Section 22050;

2. Receive and file an update of the emergency generator replacement project at the FCFA Station 1; do not adopt the proposed Resolution; and direct staff to prepare a Resolution to terminate the need to continue work under emergency action; or

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Resolution will allow for the accelerated replacement of the emergency generator at the FCFA Station 1 which will ensure power during the event of a power outage thereby providing rapid response time in the event of an emergency situation.

DISADVANTAGES:

No disadvantages are identified at this time.

ENVIRONMENTAL REVIEW:

The continuation of the emergency action and the update of the emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.).

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachment:

1. Proposed Resolution

Page 112 of 365 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE DETERMINING A NEED TO

CONTINUE WORK UNDER EMERGENCY CONTRACTS
FOR THE FCFA STATION 1 EMERGENCY GENERATOR

REPLACEMENT PROJECT
WHEREAS, on September 13, 2022, pursuant to Public Contract Code (PCC) Section 22050, the City Council deemed it was is in the public interest to immediately authorize the expenditure of City funds needed to safeguard the health, safety and welfare and to proceed immediately with the replacement of the emergency generator at the Five Cities Fire Authority (FCFA) Station 1; and
WHEREAS, On September 13, 2022, the City Council deemed the immediate replacement of the emergency generator was necessary in order to protect the public health, safety and welfare and would not permit a delay resulting from a competitive solicitation for bids and that prompt action, including authorization to expend all funds required for such replacement without competitive bidding, was necessary to respond to the emergency; and
WHEREAS, on September 13, 2022, the City Council adopted Resolution No. 5219 declaring an emergency and authorizing the City Manager to enter into any contract or agreement in order to immediately replace the emergency generator; and WHEREAS, PCC Section 22050 requires that after proceeding with an emergency project, the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the emergency action is terminated; and
WHEREAS, on September 27, 2022, the City Council adopted Resolution No. 5225 determining a need to continue work under emergency contracts to replace the emergency generator and has adopted a similar resolution at all subsequent regular City Council meetings; and
WHEREAS, the continuation of the emergency action and the update of the emergency generator replacement project at FCFA Station 1 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, and where none of the exceptions to the exemption apply. (State CEQA Guidelines, § 15302.).

Page 113 of 365 ends

RESOLUTION NO.

PAGE 2
WHEREAS, if it is determined that there is a need to continue the emergency action, PCC Section 22050 requires a four-fifths vote to authorize the continuation of the emergency action.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that the emergency declared by the City Council on September 13, 2022 regarding replacement of the generator at FCFA Station 1 shall be deemed to continue, that the action is necessary to respond to the emergency, and there is substantial evidence in the record the continued emergency will not permit a delay resulting from a competitive solicitation of bids.

BE IT FURTHER RESOLVED, that the recitals are incorporated herein and the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council.

On motion by Council Member _________, seconded by Council Member _______, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 14 th day of February, 2023.

Page 114 of 365 ends

RESOLUTION NO.

PAGE 3
___________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
___

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
___________________________________

ISAAC ROSEN, INTERIM CITY ATTORNEY

Page 115 of 365 ends

Item 9.i.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Interim City Engineer
SUBJECT: Consideration of Rejection of All Bids for the Retrofit of Swinging Bridge over Arroyo Grande Creek Project, PW 2021-06
SUMMARY: The rejection of all bids for the Retrofit of Swinging Bridge over Arroyo Grande Project, PW 2021-06 is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which includes the restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety, and where no exceptions apply (State CEQA Guidelines, § 15301.) DATE: February 14, 2023
SUMMARY OF ACTION:

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

In early January 2023 the City was notified that the Retrofit of Swinging Bridge over Arroyo Grande Creek Project (Project) was selected for Federal DEMO (Demonstration)Earmark funding under the “Community Project Funding/Congressionally Directed Spending (CPFCDS)” program in the amount of $500,000. The Project is currently funded with $1,160,474.42 of Local Sales Tax Funds. The CPFCDS funds would be inserted to the Project budget and Local Sales Tax Funds would be reallocated into another City project.

The City must follow the Federal procedures and requirements set forth in the Local Assistance Procedures Manual. This includes National Environmental Protection Act (NEPA) approval, Right of Way Certification approval, and federalizing the construction Plans Specifications & Environmental package. There is a cost to federalizing the Project.

Cost include production and approval of the NEPA document, environmental mitigation measures required by the NEPA document, and administrative compliance costs.

Page 116 of 365 ends

Item 9.i.

City Council
Consideration of Rejection of All Bids for the Retrofit of Swinging Bridge over Arroyo Grande Creek Project, PW 2021-06
February 14, 2023

Page 2 ends

Staff time would be impacted with the administration and coordination of the processes of compliance with Federal procedures and requirements.

RECOMMENDATION:

BACKGROUND:

The Swinging Bridge was originally constructed in early 1875 by the Short family, whose land was divided by the Arroyo Grande Creek. The bridge spans a total length 171 feet and is suspended 40 feet above the creek. The bridge is owned and maintained by the City of Arroyo Grande and is the only bridge of its kind in California. The bridge was damaged by a falling tree in March 1995. With strong community support, it was restored in May 1995.

Since the repairs, structural review of the bridge has found structural deficiencies in the foundations. The Swinging Bridge project was included in the Capital Improvement Budget for the FY 2021-23 Biennial Budget with a budget of $616,269 of Local Sales Tax Funds. On December 14, 2021, the City Council approved construction plans and specifications for retrofitting and upgrading the structural components of the Swinging Bridge. The base bid Project consisted of removing and replacing the existing cables and helical anchors, reinforcing the existing concrete abutments, cleaning and painting the existing towers, and tightening and/or installing bolts at the suspension bridge wood connections. Three additive alternates were added to the bid package, as follows:

Additive Alternate No. 1
Removal of existing wood members and replacing each component with new wood members, including the decking.

Additive Alternate No. 2
Removal of existing wood members and replacing each component with new wood members, with composite decking.

Additive Alternate No. 3
Paint new wood members of Additive Alternate No. 1 or Additive No. 2.

On February 1, 2022, two bids were received for the project. Based on the bids received, if just the base bid (structural repairs) was awarded, the total estimate for the project would be approximately $662,100. If a combination of the additive alternates were awarded, the total estimate for the project would range from approximately $831,200 to $978,400. Upon receiving and reviewing the bids, staff determined that, had the

Page 117 of 365 ends

Item 9.i.

City Council
Consideration of Rejection of All Bids for the Retrofit of Swinging Bridge over Arroyo Grande Creek Project, PW 2021-06
February 14, 2023

Page 3 ends

replacement of the bridge’s existing wood members been identified prior to bid advertisement, it would have been made part of the base bid and the required contractor licensing would have included both Class A and Class B licenses, resulting in a larger pool of potential contractors and perhaps a more competitive bidding environment.

Based on these factors, on February 22, 2022, the City Council rejected all bids and directed staff to solicit new bids after modifications are made to the construction documents to include replacement and painting of the wood members as part of the base bid, and to include both Class A and Class B contractor licensing for the project. To allow for the cost of material and freight, which continues to remain inflated due to economic forces, staff estimates the total project cost at this time at approximately $1,000,000.

The office of Congressman Salud Carbajal announced, in early 2022, a process for seeking FY23 Community Project Funding, previously referred to as “earmarks,” which is a supplement to the traditional federal appropriations process that allows for direct project inclusion in federal appropriation bills. On April12, 2022 the City Council approved a FY 2023 Community Project funding request for the Swinging Bridge Project.

On June 14, 2022, the FY 2022-23 Mid-Cycle Budget Update Report included an additional allocation of $550,000 to bring the total project budget to $1,166,269 based on the updated costs estimates.

On October 25, 2022, the City Council approved the bid package, the environmental document, and a call for bids for the retrofit of the Swinging Bridge over Arroyo Grande Creek Project (Project). On November 29, 2022, two bids were received on the Project.

Cushman Contracting was the low apparent bid at $880,061 and there are sufficient funds in the Project budget to complete the Project at this bid price. The bid results are listed in attachment 1.

In early January 2023 the City was notified the Project was selected for Federal DEMO Earmark funding under the “Community Project Funding/Congressionally Directed Spending (CPFCDS)” program in the amount of $500,000.

ANALYSIS OF ISSUES:

With the award of Federal funds to the Project, The City must follow the Federal procedures and requirements set forth in the Local Assistance Procedures Manual (LAPM). This includes NEPA approval, Right of Way Certification approval, and federalizing the construction PS&E package. Federalizing the construction PS&E package means the package must include federal provisions, all current bids must be rejected and the Project must be rebid with federal provisions.

If all of the bids are rejected, City staff would work with Caltrans (Administrator of the CPFCDS funds) and the City’s environmental and design consultants to meet Federal

Page 118 of 365 ends

Item 9.i.

City Council
Consideration of Rejection of All Bids for the Retrofit of Swinging Bridge over Arroyo Grande Creek Project, PW 2021-06
February 14, 2023

Page 4 ends

requirements, release a new Request for Proposals in Spring of 2023, and begin construction of the Project in June of 2024. It should be noted that work on the Bridge can only occur between June 1st and October 15th due to environmental restrictions and there is a very long lead time on acquiring and fabricating materials.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Reject all bids, comply with federal requirements of the Project, and rebid the Project;

2. Award and construction contract to Cushman Contracting;

3. Provide other direction to staff.

ADVANTAGES:

Rejecting all bids and bring the Project into compliance with Federal procedures and requirements set forth in the Local Assistance Procedures Manual will allow the City to accept the $500,000 from the “Community Project Funding/Congressionally Directed Spending (CPFCDS)” program.

DISADVANTAGES:

The Project did receive a bid under the engineer’s estimate of $920,000 for the Project.

If the bids are rejected, the next set of bids may be higher.

ENVIRONMENTAL REVIEW:

The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301(d) covering the restoration or rehabilitation of deteriorated or damaged structures to meet current standards of public health and safety not caused by an environmental hazard. As part of the design, permits have been obtained from California Fish and Wildlife and Regional Water Quality Control Board for Rehabilitation of the Swinging Bridge. Mitigation as required by these permits has been incorporated into the plans and specifications.

The Project will now have to obtain NEPA compliance. A NEPA document will be produced and mitigation measures add to the project, if required by the NEPA document.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Bid Results

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ATTACHMENT 1

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Item 10.a.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023 SUMMARY: The Resolution approving final funding recommendations for the CDBG projects for the Year 2023 is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines Section 15060, 15378 as it does not constitute a “project” under CEQA.

DATE: February 14, 2023
SUMMARY OF ACTION:

Conduct a public hearing to finalize funding recommendations for the City’s allocation of 2023 CDBG funds, which will assist the County of San Luis Obispo with its 2023 Action Plan process. The recommended project funding allocations are: (see Table 1 for more detail):
 Five Cities Homeless Coalition: $13,095
 Curb Ramp and Sidewalk Improvement Project: $56,749
 City Administration: $6,111
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The County has estimated that $87,305 in CDBG funds will be available to the City in the Fall of 2023. This represents an increase of $639 over last year’s allocation. The County will help administer the CDBG program for the City, which will reduce City staff time involved. County staff will be paid for these administrative services through the CDBG program funds allocated to the City. Pursuant to the Cooperation Agreement between the County and the City entered into on July 7, 2020 (Attachment 2), 65% of the total available administration funds, or $11,350, will be deducted by the County to meet its obligations under the terms of the agreement for administrative costs. The remaining 35% of the total available administration funds, or $6,111 is recommended to be allocated for City administration of the projects funded by the CDBG program.

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Item 10.a.

City Council
Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
February 14, 2023

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RECOMMENDATION:

Adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2023 as shown in Table 1.

Table 1: Recommended 2023 CDBG Allocations
Project and Category
2022
Allocation
2023
Requested
Proposed
2023
Allocation
Public Services (15% Cap - $13,095)
5 Cities Homeless Coalition $13,000 $13,095 $13,095
Subtotal $13,000 $13,095 $13,095
Public Facilities (No Cap)
Curb Ramp and Sidewalk Improvement Project $56,333 $0 $56,749 HASLO – Arroyo Terrace Apartments $0 $56,749 $0
Subtotal $56,333 $0 $56,749
Economic Development (No Cap)
Subtotal $0 $0 $0
Area Benefit (30% Cap - $26,191)
Subtotal $0 $0 $0
Housing Rehabilitation (No Cap)
$0 $0 $0
Administration (20% Cap - $17,461)
City Administration $6,067 $6,111 $6,111
County Administration $11,266 $11,350 $11,350
Subtotal $17,333 $17,461 $17,461
Total $87,305
BACKGROUND:

City Council approved a Cooperation Agreement with the County in July 2020 for the joint participation in the CDBG Program for fiscal years 2021 through 2023. The City, as a participant in the Housing and Urban Development (HUD) designated Urban County program, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of three national objectives. The objectives are:

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Item 10.a.

City Council
Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
February 14, 2023

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1. Benefit low- and moderate-income persons;

2. Aid in the prevention or elimination of slums or blight; or

3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare.

At least 70 percent of CDBG funding must be used for activities that benefit low- and moderate-income households. The County released a Notice of Funding Availability on September 1, 2022, to notify the public that the County and participating cities would accept applications for funding until October 14, 2022. Two organizations, the 5 Cities Homeless Coalition (5CHC) and the Housing Authority of San Luis Obispo (HASLO), submitted applications requesting funding from the City’s allocation of CDBG funds.

Those requests are described in greater detail later in this report.

On November 22, 2022, Council considered preliminary funding recommendations for the 2023 projects. Council supported the recommendation to fully fund the request from 5CHC from the public services category. Funding for public service projects is capped at fifteen percent (15%) of the total allocation, which for this project year is estimated to be $13,095. The funding is proposed to support 5CHC’s services that directly assist homeless individuals in the Arroyo Grande community, as outlined in its application (Attachment 2). Council also preliminarily approved staff’s other funding recommendations for use of the funding available for the Public Facility category. Staff proposes to use those funds to address sidewalk infrastructure deficiencies on South Halcyon Road. Staff did not recommend funding the request submitted by HASLO due to the availability of other funding for its project, and Council agreed with this recommendation.

ANALYSIS OF ISSUES:

The following criteria set forth by the County are used to make funding recommendations:

1. Consistency with Federal regulations and laws;

2. Community support (for example, approval of project by a City Council);

3. Seriousness of community development need proposed to be addressed by project;

4. Degree to which project benefits low-income and very low-income families or persons;

5. Feasibility of the project to be completed as budgeted and by December 31, 2023;

6. Cost effectiveness of funds requested and leveraging of other funds; and

7. Organization's experience or knowledge regarding CDBG or HOME requirements.

The Cooperation Agreement between the County and the City provides the City with discretion regarding the allocation of funds. Unless the City’s recommendation to the County for funding is clearly in conflict with CDBG regulations, the County will approve the recommendation. The County Board of Supervisors will make its final decision for funding priority in the spring of 2023.

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Item 10.a.

City Council
Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
February 14, 2023

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Public Services
The competitiveness for public service funds, which is capped at 15% of the City’s CDBG allocation, has historically been strong with requests far exceeding available funds. As discussed in recent years regarding CDBG allocations, HUD has significantly increased its monitoring efforts of jurisdictions participating in the CDBG program, which means that local jurisdictions must increase their monitoring efforts of recipients as well. As stated in the Cooperative Agreement, only activities that can either individually or cumulatively receive more than $8,000 in CDBG funding will be considered due to the staff cost of processing such awards in compliance with federal requirements.

Because public service organizations are more aware of the stricter CDBG regulations, because of the funding opportunity provided to non-profit organizations serving the Arroyo Grande community through the City’s Community Service Grant Program (CSGP), and because the City Council had previously directed staff to apply CDBG funds toward Public Facility projects, the City has received very few applications over the past several years for CDBG funding.
5CHC’s application seeks funding to bolster its Shelter and Outreach Services and its Housing Program. Together, these programs provide financial assistance to low income households and individuals facing homelessness. Financial assistance includes rental assistance, deposit assistance, and case management. The goal of the program is to assist participants to secure long-term, stable housing that they can afford to retain. The total amount of CDBG funds requested by 5CHC from local agencies is provided in Table

2. Table 2: 5CHC Funding Requests by Agency
Agency Amount Requested
City of Arroyo Grande $13,095
City of Atascadero $4,667
City of Morro Bay $3,500
City of Paso Robles $16,333
City of Pismo Beach $5,238
City of San Luis Obispo $20,333
County of San Luis Obispo $29,167
Total $92,333
Council previously directed staff to prioritize the City’s available public service allocation of CDBG funding for homeless services. Therefore, staff recommends funding 5CHC’s request of Public Facility in the amount of $13,095 to support its services for individuals facing homelessness.

Public Facilities

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Item 10.a.

City Council
Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
February 14, 2023

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The City is committed to and prioritizes addressing Americans with Disabilities Act (ADA) accessibility deficiencies. During the last several years, with Year 2018 being the exception, Council has allocated the majority of CDBG funds to help pay for disabled access barrier removal projects throughout the City. These projects include Hoosegow Park ADA improvements, mid-block crosswalk ADA improvements, the Arroyo Grande Woman’s Club building barrier removal project, and various barrier removal projects at the Soto Sports Complex.

Last year, the City Council approved allocating $56,333 of the 2022 CDBG Public Facilities funds for improving curb ramp and sidewalk improvement infrastructure at the intersection of Alder Street and Farroll Avenue near Harloe Elementary to aid accessibility for residents with disabilities. Upon completion of the project funded by the 2022 CDBG allocation, the route to Harloe Elementary via Alder Street, south from Ash Street and north from Cameron Court, will have ADA compliant curb ramps.

Despite last year’s allocation, there are still hundreds of locations throughout the City where ADA compliant curb ramps and sidewalk would benefit the City. Staff recommends allocating the maximum amount of Public Facilities funding towards additional replacement and construction of ADA compliant curb ramps and sidewalk infill to address these deficiencies. Public Works and Engineering staff identified an additional location near Harloe Elementary on S. Halcyon Road that is in need of upgrades (Attachment 5).

At the intersection of Virginia Drive and S. Halcyon Road, the southeast corner does not have a curb ramp, nor is there sidewalk between this corner and the adjacent property to the south. Staff recommends replacing the existing curb with a more ADA compliant curb ramp and adding approximately 125 feet of City standard sidewalk between the new curb ramp and the adjacent property to the south. The proposed project, in conjunction with the current infrastructure improvement projects occurring between Virginia Drive and Farroll Road, will result in a complete sidewalk route along the east side of Halcyon Road between Fair Oaks Avenue and the southern boundary of the City.

HASLO also submitted an application requesting funding from the Public Facilities category to assist with costs associated with constructing the Arroyo Terrace apartments at 700 Oak Park Blvd. The apartment project, consisting of 62 affordable housing units and one manager’s unit, was approved by the Planning Commission on May 18, 2021.

The recent HASLO application states that sixteen (16) of the apartments will now provide housing for households experiencing homelessness and the remaining forty-two (42) will be affordable to tenants with extremely low, very low, and low-income levels. The Arroyo Terrace Project would be eligible for financial assistance through contributions from the City’s Affordable Housing Trust Fund, which currently includes approximately $1.1 million.

Therefore, staff does not recommend allocating CDBG funding for this project. Staff will work with HASLO to process a request for funding from the City’s Inclusionary Affordable Housing Trust Fund.

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Item 10.a.

City Council
Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
February 14, 2023

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Housing Rehabilitation
The City did not receive any requests for housing rehabilitation projects.

Economic Development
The City did not receive any requests for economic development projects.

Area Benefit
The City did not receive any funding requests for this category.

Administration/Planning and Capacity Building
Planning and capacity building funds are limited to a 20% cap of the total CDBG funding available. Pursuant to the Cooperation Agreement between the County and the City, 65% of the 20% of available funds for planning and capacity building/administration, or $11,350, will be deducted by the County to meet its obligations under the terms of the agreement for administrative costs. The remaining 35% of the total available funds, or $6,111, is recommended to be allocated for administration of the CDBG funded projects.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Conduct a public hearing and adopt the Resolution approving final funding recommendations for the CDBG projects for the Year 2023, as proposed in Table 1 on page 2 of this staff report;

2. Conduct a public hearing, modify, and adopt the Resolution approving final funding recommendations for the CDBG programs for the Year 2023; or

3. Provide other direction to staff.

ADVANTAGES:

The recommended 2023 CDBG allocations fund City priorities, align with Council’s direction to support homeless services, and are consistent with the Cooperation Agreement between the County and City.

DISADVANTAGES:

The recommendation does not support funding a request from HASLO for its affordable housing project. However, there is funding available in the City’s Affordable Housing Trust Fund to support the project.

ENVIRONMENTAL REVIEW:

The Resolution approving final funding recommendations for the CDBG projects for the Year 2023 is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines Section 15060, 15378 as it does not constitute a “project” under CEQA.

PUBLIC NOTIFICATION AND COMMENTS:

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Item 10.a.

City Council
Public Hearing to Discuss and Consider a Resolution Approving Community Development Block Grant (CDBG) Projects for Year 2023
February 14, 2023

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A public hearing notice was published in The Tribune on Friday, February 3, 2023. The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

2. Cooperation Agreement between the County of San Luis Obispo and the City of Arroyo Grande for the joint participation in the CDBG program, the HOME Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2021 through 2023

3. 5CHC 2023 CDBG Application

4. HASLO 2023 CDBG Application

5. Map of Proposed Curb Ramp and Sidewalk Infill Project Locations

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR
YEAR 2023
WHEREAS, via a Cooperative Agreement with the County of San Luis Obispo (hereinafter referred to as “County”) executed by the City of Arroyo Grande (“City”) on July 7, 2020, the City agreed to become a participant for a period of three years with the County and other cities therein as an “Urban County” under the Federal Department of Housing and Urban Development (hereinafter referred to as “HUD”) Community Development Block Grant (CDBG) program; and
WHEREAS, under the Cooperative Agreement, the City retains the authority to determine which projects are to be funded with its allotment of CDBG funds; and WHEREAS, on September 1, 2022, the County released a “Notice of Funding Availability” for projects to be funded by the 2023 CDBG programs, which required applications to be submitted by October 14, 2022; and
WHEREAS, the City expects to receive $87,305 of CDBG funds in 2023; and WHEREAS, on November 22, 2022, the City Council held a duly noticed public hearing and preliminarily approved funding recommendations for CDBG projects for the Program Year 2023; and
WHEREAS, the action is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines Section 15060, 15378 as it does not constitute a “project” under CEQA; and
WHEREAS, on February 14, 2023, the City Council held a duly noticed public hearing to further consider the City’s 2023 CDBG projects.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby recommends that the Board of Supervisors for the County of San Luis Obispo adopt the 2023 Action Plan, including the programs listed in Exhibit “A” attached hereto and incorporated herein by this reference, to be funded with the City’s allocation of 2023 CDBG funds.

On motion of Council Member ______________, seconded by Council Member ___________, and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this 14th day of February, 2023.

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RESOLUTION NO.

PAGE 2

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________

WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:

ISAAC ROSEN, INTERIM CITY ATTORNEY

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RESOLUTION NO.

PAGE 3
EXHIBIT “A”
ALLOCATION OF PROGRAM YEAR 2023 COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG) FUNDS
Project and Category
2022
Allocation
2023
Requested
Proposed
2023
Allocation
Public Services (15% Cap - $13,095)
5 Cities Homeless Coalition $13,000 $13,095 $13,095
Subtotal $13,000 $13,095 $13,095
Public Facilities (No Cap)
Curb Ramp and Sidewalk Improvement Project $56,333 $0 $56,749 HASLO – Arroyo Terrace Apartments $0 $56,749 $0
Subtotal $56,333 $0 $56,749
Economic Development (No Cap)
Subtotal $0 $0 $0
Area Benefit (30% Cap - $26,191)
Subtotal $0 $0 $0
Housing Rehabilitation (No Cap)
$0 $0 $0
Administration (20% Cap - $17,461)
City Administration $6,067 $6,111 $6,111
County Administration $11,266 $11,350 $11,350
Subtotal $17,333 $17,461 $17,461
Total $87,305

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ATTACHMENT 2

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10th September

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Application A: Community/Supportive Services and Infrastructure Activities Funding sources available: CDBG, ESG, PLHA, GFS

1. APPLICANT INFORMATION
• Entity Name 5Cities Homeless Coalition
• Ultimate Borrower, if applicable Click or tap here to enter text. • Application Contact (Name and Title) Janna Nichols, Executive Director • Contact Phone Number 805-471-7404 Cell; 805-574-1638 Office • Entity Address, City and Zip Code 100 S. 4th Street, Grover Beach, CA 93433 • Mailing Address (if different from above) P.O. Box 558, Grover Beach, CA 93483 • Applicant’s Website 5chc.org
• Unique Entity Identification (UEI) Number KR8JGGKBKEP9 • Type of Agency (501(c)(3), For Profit, Gov’t/Public, CHDO, Other) 501(c)(3) • Date of Incorporation March 3, 2009
• Project Management
o Project Lead Name Janna Nichols
o Title Executive Director
o Phone 805-471-7404 C, 805-574-1638
o Email [email protected]

2. PROJECT SUMMARY
• Project Title San Luis Obispo County Rapid Re-Housing/Homeless Prevention • Project Address 100 S. 4th Street, Grover Beach, CA 93433 • APN #, if applicable Click or tap here to enter text. • Description of the Project
Provide a project description that captures the maximum anticipated scope of the application. It should include all contemplated actions which logically are, either geographically or functionally, a composite part of the project, regardless of the source of funding. Describe all physical aspects of the project, such as plans for multiple phases of development, size and number of buildings, and activities to be undertaken. Include details of the physical impacts of the project, including whether there will be ground disturbance. If applicable, indicate whether the project site will require acquisition or if the sponsor already has ownership. 5CHC seeks funds from multiple sources through this application to continue its countywide Rapid Re-Housing and Homeless Prevention program, serving communities throughout San Luis Obispo County – with the exception of Grover Beach (served through other funding sources). 5CHC's Housing Program braids available funding sources and with multiple sources of funds, 5CHC is able to target funds with differing eligibility criteria in order to maximize their use to serve those with the highest needs and greatest number possible. 5CHC’s housing and stabilization services including landlord cultivation, case management support, and subsistence payments for rent, application fees and deposits to individuals and families based on income and anticipated need, following a coordinated entry assessment and progressive engagement model. With these activities we will work to ensure services are lowbarrier and easily accessible; help participants quickly identify and resolve barriers to obtaining and maintaining housing; assist to resolve the housing crisis before focusing on other nonhousing related services; allow participants to choose the services and housing that meets their needs; connect participants to appropriate support and services available in the community that foster long-term housing stability; and offer financial assistance and supportive services in a manner which offers a minimum amount of assistance initially, adding more assistance over ATTACHMENT 3

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time if needed to quickly resolve the housing crisis by either ending homelessness, or avoiding an immediate return to literal homelessness or the imminent risk of literal homelessness

3. BUDGET
• Funds Requested (Amount and Source) ESG $151,945; PLHA $149,978; CBBG – AG $13,095, Atas $$4,667, MB $3,500, PR, $16,333, PB $5,238, SLO $20,333, County $29,167
• Total Project/ Program Cost (Identify funding to be used to support the project throughout affordability period, if applicable) $394.256 • Identify leveraged funds (Committed, Match, Not Yet Committed) 5CHC Match $151,945; $48,055 Additional Local Grants & Contributions • Identify additional rental assistance in project, if applicable $177,600 in direct financial assistance included in total.
• Indicate how the match requirement will be met (include sources and source documentation), if applicable. Private Contributions & Grants $200,000

4. PURPOSE & NEED
• Purpose of the Proposed Project. Describe the project by addressing each of the following:
o What activities will be undertaken? Rapid re-housing connects families and individuals experiencing homelessness to permanent housing through a tailored package of timelimited financial assistance and targeted supportive services. Rapid Re-Housing involves intensive and specialized case management targeted at identifying displaced clients’ most pertinent needs; connect them to community resources. The case manager then works with the household to create a budget; identify income opportunities; determine eligibility for entitlement programs (such as SSI and SSDI); research housing options, and create and carryout case plans. All activities are on-going throughout the year, based on referral and prioritization protocols, following each participant’s case plan. Homeless Prevention – Services will be provided to those at imminent risk of homelessness based on need and qualification. Clients receive targeted case management services per their individual circumstance, in addition to direct financial assistance to enable them to remain in their housing, or deposit assistance needed to re-house them to prevent homelessness.

Services may include financial literacy, job and income counseling, benefits advocacy (for unearned income support as appropriate), housing search supports. o What are the project goals and objectives? The goal of the program is to assist participants to secure long-term stable housing that they can afford to retain. Rapid rehousing is a primary solution for ending homelessness. It has been demonstrated to be effective in getting people experiencing homelessness into permanent housing and keeping them there. By connecting people with a home, they are in a better position to address other challenges that may have led to their homelessness, such as obtaining employment or addressing substance abuse issues. The intervention has also been effective for people traditionally perceived to be more difficult to serve, including people with limited or no income and survivors of domestic violence. Research demonstrates that those who receive rapid re-housing assistance are homeless for shorter periods of time than those assisted with shelter or transitional housing. Rapid re-housing is also less expensive than other homeless interventions, such as shelter or transitional housing. The program also provides immediate assistance to participants who are homeless or at risk.

Program outcomes track length of time homeless; length of time homeless from program enrollment; income changes and housing retention rates. o Explain the need being addressed by this project. Housing costs continue to rise year over year here in San Luis Obispo County, with more than a 20% increase in just the past year. Given the tight housing market, most available units comes from private landlords,

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with an increasing trend to charge double-deposits, 5CHC is spending an average of $4,500 to move families into housing (deposit and first month’s rent). Just since July 1, 2022 we’ve seen rents increase on average by $200-$400 per month, with a high amount of property turnover. This has affected those living in the units who are often displaced due to income limits, or those who struggle to retain housing and find themselves at imminent risk of homeelessness. These continued increases in deposits and monthly rents has had a direct effect on the number of households projected to be served by this grant, and why we are requesting expanded funds through additional funding sources. o Explain how the need was identified. The County’s recently adopted Strategic Plan to address homelessness calls for a need assist an additional 160 persons to find housing by adding resources for Rapid Re-Housing activities (Line of Effort 1.d) and to prevent homelessness for an additional 50 people each year through HP and Diversion (Line of Effort 2.d)
o Who are the beneficiaries? How will eligibility be determined? 5CHC's Housing Program targets financial assistance and services to individuals and families based on income and anticipated need, following a coordinated entry assessment and progressive engagement model. Those who receive emergency grants for subsistence payments (rental assistance, 05Q) or for deposit assistance (05T Assistance will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference:
§570.208(a)(2)(i)(A). Additionally, as some assistance will be provided to those of imminent threat of homelessness, 5CHC's program additionally requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. Reference: §570.208(a)(2)(i)(B) and (C) o Is there community and/or political support? Explain. 5CHC receives financial support for this program with each of its local government parnters annually, in addition to the recent augmentation of funds through ARPA and other local means. 5CHC is recognized for its RRP and HP work; and is currently receiving strong support to expand services in other areas on the continuum (including shelter). In addition, individual community members and local businesses continue to support 5CHC (mostly with unrestricted dollars) with more than $400,000 in contributions annually.
o Describe how the impact will be sustained once this round of funding ends. The RRH and HP program has on-going needs that have only increased in recent years, and housing prices continue to skyrocket. Without this continued funding this program will not be sustained. In the current fiscal year (2022-23) 5CHC is on track to serve more than 500 families through RRH and an additional 500 families through Homeless Prevention efforts. In 2021-22 5CHC expended more than $500,000 in direct financial assistance this program; and is currently on pace to spend more than $900,000 in this fiscal year in direct financial assistance. Funding awards from annual grant funds for ESG and CDBG have been reduced each of the last several years. Currently nearly all of the funds being dedicated to Rapid Re-Housing and Homeless Prevention activities in the county, are through CARES Act CV ESG and CDBG Funds - most of which will be exhausted within the first quarter of this grant application’s funding cycle. Other one-time monies that have come available (such as ARPA) have not been targeted to RRH or HP activities, but instead expanded area shelter activities. Thus, without these funds for 2023- 24, the program will be severely reduced.
• Organizational Capacity. Summarize the organization's background/capacity to carry out the proposed project. Address the following points:

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o Has the organization carried out this type of project previously? Explain. 5Cities Homeless Coalition has successfully provided rapid re-housing and homeless prevention programs since 2015. As noted above, through CARES Act CV funds, 5chc will invest more than $900,000 this fiscal year in RRP and HP activities. Currently 5CHC is under contract or has been awarded 10 local, state and federal grants to provide RRH and HP services. o What makes the organization a preferred provider of this service? 5CHC has been the leading provider of these services for several years. 5CHC seeks to ensure that its services are both culturally and professionally competent; and accessible regardless of race or ethnicity or other condition. 5CHC staff represent a broad cross section including those of color, Latinx; those with lived experience. Currenlty, 5CHC employs 8 who are bilingual/bicultural speaking both English and Spanish; additionally, the agency has access to support those who are mono-lingual Mixteco. 5CHC staff have extensive training and relationships with those in the LBTGQ community. 5CHC works to train staff to ensure services are welcoming and provided without discrimination or judgment, that we approach our work through a trauma-informed perspective, and are attentive to specific circumstances (such as those who have experienced sex-trafficking or sexual violence).Collaboration 5CHC Homeless Services program is integrated in the local Continuum of Care, focusing on collaboration and strategic action. 5CHC is a key participant in the Coordinated Entry System receiving referrals community partners throughout the compendium of services. Additionally, 5CHC staff participate in HSOC at all levels and regularly participate in evidence-based trainings (Mental Health First Aid, etc.) 5CHC also has a program of providing staff trainings monthly with other service professionals and partner agencies.

5. ELIGIBILITY
• Indicate the eligible activity category for this project. Rapid Re-Housing: Short-Term Rent and Housing Stabilization Services including deposit, application fees, case management.; Homeless Prevention: Short-term rental assistance; homeless prevention deposit assistance; HMIS: staff and expenses necessary to deliver the activity.

6. SCHEDULE
• Provide a detailed project timeline, include milestones with units of measure. July 1, 2023-June 30, 2024. All activities will be conducted through the 12-month timeline.

Households and number of persons served will be tracked through HMIS. • Describe agency’s record keep system with relevance to the proposed project and how reporting requirements will be met. 5CHC employs a dedicated HMIS Data Manager to ensure quality compliance and track client outcomes. This position is supported with three finance employees, including one charged with Grants Management for accountability of expenses and fulfillment of grant commitments. The agency's Associate Director is responsible for authorizing all funding requests and reporting on program outcomes. With each program activity case managers report to a Program Manager for supervision and oversight; including client eligibility and case file review . The agency's Executive Director is directly engaged in initial program development, and efforts to provide services on a regional basis.

7. ADDITIONAL INFORMATION
• Has site control been obtained? If so, how is site control held? Attach documentation of site control. Click or tap here to enter text.
• Zoning. Is the current project location zoned for the proposed activity? If not, describe steps to be taken to ensure zoning requirements are met. Click or tap here to enter text.

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• If applicable, indicate the application due date for tax credits. Click or tap here to enter text.
• Identity all permits necessary for the project. Include estimated dates of application and approval. Click or tap here to enter text.
• Does this Project require Relocation? If so, attach Relocation Plan. Click or tap here to enter text.
• Indicate Housing Type (Permanent Homeowner Housing, Rental Housing, Transitional Housing). Click or tap here to enter text. • Does the Project intend to target special populations (such as seniors, persons with disabilities, children in foster care, etc.)? Click or tap here to enter text. • Will the Applicant be providing services? If so, please provide a brief explanation.

Click or tap here to enter text.

8. ENVIRONMENTAL REVIEW
• Indicate level of environmental review required for proposed project. Click or tap here to enter text.
• Indicate environmental review steps completed to date. Click or tap here to enter text.

9. SECTION 3 AND MINORITY AND WOMEN BUSINESS ENTERPRISES (AS

APPLICABLE)
• Section 3: Please explain how Section 3 benchmarks will be met. Click or tap here to enter text.
• MBE/WBE: Please explain how your project will be marketed towards MBE/WBEs.

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10. ADDITIONAL REQUIRED DOCUMENTS – attached as identified below a) Articles of Incorporation
b) Bylaws
c) Non-profit Determination
d) List of the Board of Directors
e) Authorization to Request Funds
f) Designation of Authorized Official
g) Organizational Chart
h) Most Recent Financial Audit
i) Policies and Procedures
j) SAM Search

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Arroyo
Grande Atascadero Morro Bay
Paso
Robles
Pismo
Beach
San Luis
Obispo County
Personnel (Direct Labor)
Estimated
Hours
Rate per
Hour Estimated Cost
Housing Program Manager 0.3 624 $34 $21,216 $8,199 $8,093 $707 $252 $189 $881 $283 $1,097 $1,574 RRH/HP Case Manager (2 FTE) 2 4,160 $24 $99,840 $38,586 $38,086 $3,325 $1,185 $889 $4,148 $1,330 $5,164 $7,407 HMIS Data Manager (.16 FTE) 0.16 333 $24 $7,987 $3,087 $3,047 $266 $95 $71 $332 $106 $413 $593 HMIS Program Support Specialist (.5 FTE) 0.5 1,040 $20 $20,800 $8,039 $7,935 $693 $247 $185 $864 $277 $1,076 $1,543 Fringe Benefits Rate (%) Base Estimated Cost
Housing Program Manager 18.00% $3,819 $1,476 $1,457 $127 $45 $34 $159 $51 $198 $283 RRH/HP Case Manager (3 FTE) 18.00% $17,971 $6,945 $6,856 $599 $213 $160 $747 $239 $929 $1,333 HMIS Data Manager (.16 FTE) 18.00% $1,438 $556 $548 $48 $17 $13 $60 $19 $74 $107 HMISProgram Support Specialist (.5 FTE) 18.00% $3,744 $1,447 $1,428 $125 $44 $33 $156 $50 $194 $278 Travel
Vehicle Maintenance & Repair - Housing Stabilization Services Estimated Cost Supplies and Materials
Housing & Stabilization Program Supplies $1,000 $386 $381 $33 $12 $9 $42 $13 $52 $74 HMIS Telephone/Equipment $2,000 $773 $763 $67 $24 $18 $83 $27 $103 $148 Other Direct Costs Households Base
RRH & Stabilization Services
Deposits/Application Fees 20 $2,500 $50,000 $19,324 $19,074 $1,665 $593 $445 $2,077 $666 $2,586 $3,709 Short-Term Rental Assistance 20 $2,000 $40,000 $15,459 $15,259 $1,332 $475 $356 $1,662 $533 $2,069 $2,967 Homeless Prevention & Stabilization Services
Deposits/Application Fees 10 $3,000 $30,000 $11,594 $11,444 $999 $356 $267 $1,246 $400 $1,552 $2,226 Short-Term Rental Assistance (3 mo assistance/avg)12 $4,800 $57,600 $22,261 $21,973 $1,919 $684 $513 $2,393 $767 $2,979 $4,273 Subtotal of Direct Costs 10% $35,741 $13,813 $13,634 $1,190 $424 $318 $1,485 $476 $1,848 $2,652 Total Estimated Costs $393,156 $151,945 $149,978 $13,095 $4,667 $3,500 $16,333 $5,238 $20,333 $29,167 $151,945 $149,978 $13,095 $4,667 $3,500 $16,333 $5,238 $20,333 $29,167 $147,000 $14,000 $10,500 $49,000 $14,000 $61,000 $87,500 Likely to spend per jurisdiction based on prior year service at $3.500/HH $147,000 $112,000 $17,500 $84,000 $38,500 $119,000 $133,000 # Households Served 2022 YTD By Jurisdiction
RRH 11 28 2 10 7 16 25
HP 31 4 3 14 4 18 13
42 32 5 24 11 34 38
5Cities Homeless Coalition Rapid Rehousing/Homeless Prevention Budget Request - 23-24 ACTION PLAN CDBG
ESG
Request By Funding Source
Expense Category PLHA

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 1 of 16

AMENDED AND RESTATED BYLAWS
for the regulation, except
as otherwise provided by statute or its
Articles of Incorporation,
OF
5CITIES HOMELESS COALITION

A CALIFORNIA PUBLIC BENEFIT CORPORATION
ARTICLE 1

OFFICES
SECTION 1. PRINCIPAL OFFICE
The corporation’s principal office shall be fixed and located at 100 S. 4th Street., Grover Beach or such place within San Luis Obispo County, California as the Board of Directors (herein called the “Board”) shall determine. The Board is granted full power and authority to change said principal office from one location to another.

SECTION 2. OTHER OFFICES
Branch or subordinate offices may be established at any time by the Board.

ARTICLE 2

PURPOSES
SECTION 1. OBJECTIVES AND PURPOSES
The purposes for which this corporation is formed are:

PURPOSE: To promote the health and well-being of the homeless population in our geographic area through the cooperation of like-minded agencies and organizations.

OBJECTIVES:
a) To promote the health and well-being of individuals and families who are homeless or at risk of being homeless in San Luis Obispo County.
b) To determine the need for human services; to seek solutions to human problems; to assist in the development or the change of existing programs; and to foster cooperation among local, state, and national agencies serving the San Luis Obispo County community. c) To develop the financial resources (both governmental and voluntary) needed to meet the human service needs of this population in the San Luis Obispo County community. d) To provide services either directly or through collaboration with other agencies to best meet the current and emerging needs of those at-risk in the San Luis Obispo County. f) To muster community support and commitment to assist those at-risk in San Luis Obispo County. g) To receive by gift, grant, devise, bequest or otherwise, aid from any private or public sources, personal or real property, and to hold, administer, sell, invest, re-invest, manage, use, disburse and distribute, and apply the income and/or principal of the same in accordance with the directions and intent of such direction, as the corporation may deem best from time to time, for the promotion of any or all of the foregoing purposes.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 2 of 16 ARTICLE 3

MEMBERSHIP
SECTION 1. MEMBERSHIP
The corporation shall have no members. Any action which would otherwise require approval by a majority of all members or approval by the members shall require only approval of the Board. All rights which would otherwise vest in the members shall vest in the directors.

ARTICLE 4

NONPARTISAN ACTIVITIES
SECTION 1. NONPARTISAN ACTIVITIES
This corporation has been formed under the California Nonprofit Public Benefit Corporation Law for the charitable purposes described above, and it shall be nonprofit and nonpartisan. No substantial part of the activities of the corporation shall consist of the carrying on of propaganda or otherwise attempting to influence legislation. The corporation shall not participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office.

ARTICLE 5

DIRECTORS
SECTION 1. NUMBER
The corporation shall have not less than 5 and not more than 19 directors until changed by amendment of the Articles or Bylaws. The exact number of directors shall be fixed by approval of the Board of Directors;
SECTION 2. POWERS
Subject to the provisions of the California Nonprofit Public Benefit Corporation law and any limitations of the Articles of Incorporation and these Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the Board. The Board may delegate the management of the activities of the corporation to any person or persons, a management company or committees however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers enumerated in these Bylaws:
(a) To select and remove all the other officers, agents and employees of the corporation, prescribe powers and duties for them that are not inconsistent with law, the Articles or these Bylaws, fix their compensation and require from them security for faithful service. (b) To conduct, manage and control the affairs and activities of the corporation and to make such rules and regulations therefore not inconsistent with the law, the Articles or these Bylaws, as they may deem best.
(c) To adopt, make and use a corporate seal and to alter the form of such seal from time to time as they may deem best.
(d) To borrow money and incur indebtedness for the purposes of the corporation, and to cause to be executed and delivered therefore, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations or other evidences of debt and securities therefore.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 3 of 16 SECTION 3. DUTIES
It shall be the duty of the directors to:
(a) Perform any and all duties imposed on them collectively or individually by law, by the Articles of Incorporation of this corporation, or by these Bylaws;
(b) Appoint and remove, employ and discharge, and, except as otherwise provided in these Bylaws, prescribe the duties and fix the compensation, if any, of all officers, agents and employees of the corporation;
(c) Supervise all officers, agents and employees of the corporation to assure that their duties are performed properly. The Board may delegate to the Executive Committee the authority to supervise and evaluate the performance of the Executive Director and delegate to the Executive Director the authority to employ, supervise, evaluate the performance of or discharge employees of the Corporation;
(d) Meet at such times and places as required by these Bylaws; (e) Register their addresses with the Secretary of the corporation. Notices of meetings mailed or electronically communicated (such as by e-mail) to such addresses shall be valid notices thereof.

A director shall perform the duties of a director, including duties as member of any committee of the Board on which the director may serve, in good faith, in a manner such director believes to be in the best interest of this corporation and with such care, including reasonable inquiry, as an ordinarily prudent person in a like situation would use under similar circumstances.

In performing the duties of a director, a director shall be entitled to rely on information, opinions, reports or statements, including financial statements and other financial data, in each case prepared or presented by:
(a) One or more officers or employees of the corporation whom the director believes to be reliable and competent in the matters presented;
(b) Counsel, independent accountants or other persons as to matters which the director believes to be within such person’s professional or expert competence; or (c) A committee of the Board upon which the director does not serve, as to matters within its designated authority, which committee the director believes to merit confidence, so long as in any such case, the director acts in good faith, after reasonable inquiry when the need therefore is indicated by the circumstances and without knowledge that would cause such reliance to be unwarranted.

SECTION 4. SELECTION AND TERMS OF OFFICE
A Nominating Committee of no fewer than three directors shall be appointed by the Chair not later than at the April Board meeting each year. The Nominating Committee shall present at the June Board meeting each year the names of one or more candidates for at least as many board members as vacancies shall exist for the upcoming term. Additional nominations may be submitted by current directors at the June Board meeting. Those nominees for directors receiving the most votes shall be the elected directors. The directors elected at the June meeting shall assume office on July 1 of the following new fiscal year. Each term shall be for three years. New directors shall serve no more than two consecutive terms. After serving two consecutive three-year terms, Directors may not be reappointed or re-elected to the Board for a one-year period after they have termed out.

SECTION 5. FEES AND COMPENSATION
Directors and members of committees shall serve without compensation for their services, but may receive such reimbursement for expenses, as may be fixed or determined by the Board of Directors in the performance of their regular duties as specified in Section 3 of this Article.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 4 of 16 SECTION 6. LOANS.

This corporation shall not make any loan of money or property to, or guarantee the obligation of, any director or officer, unless approved by the California Attorney General; provided, however, that this corporation may advance money to a director or officer of this corporation or any subsidiary for expenses reasonably anticipated to be incurred in performance of the duties of such officer or director so long as such individual would be entitled to be reimbursed for such expenses absent that advance.

SECTION 7. CONFLICTS OF INTEREST
Whenever a director or officer, or their immediate family member, has a financial or personal interest in any matter coming before the board of directors, the affected person shall a) fully disclose the nature of the interest and b) withdraw from discussion, lobbying, and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested directors determine that it is in the best interest of the corporation to do so. The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.

For purposes of this provision, the term "interest" shall include personal interest, interest as director, officer, member, stockholder, shareholder, partner, manager, trustee or beneficiary of any concern and having an immediate family member who holds such an interest in any concern. The term "concern" shall mean any corporation, association, trust, partnership, limited liability entity, firm, person or other entity other than the organization.

SECTION 8. PLACE OF MEETINGS
Meetings shall be held at any place within the State of California which has been designated from time to time by a majority consensus of the Board of Directors. In the absence of such designation, regular meetings shall be held at the principal office of the corporation.

Any meeting not held at the principal office of the corporation shall be valid only if held on the written consent of all directors given either before or after the meeting and filed with the Secretary of the corporation, or after all board members have been given written notice of the meeting as hereinafter provided for special meetings of the board.

Any meeting, regular or special, may be held by conference telephone, electronic video screen communication, or other communications equipment. Participation in a meeting through use of conference telephone constitutes presence in person at that meeting so long as all directors participating in the meeting are able to hear one another. Participation in a meeting through use of electronic video screen communication or other communications equipment (other than conference telephone) constitutes presence in person at that meeting if all of the following apply:
a). Each director participating in the meeting can communicate with all of the other directors concurrently;
b) Each director is provided the means of participating in all matters before the board, including, without limitation, the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation;
c) The corporation adopts and implements some means of verifying 1) that all persons participating in the meeting are directors of the corporation or are otherwise entitled to participate in the meeting, and 2) that all actions of, or votes by, the board are taken and cast only by directors and not by persons who are not directors.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 5 of 16 SECTION 9. REGULAR AND ANNUAL MEETINGS
Regular meetings of the Board shall be held on such dates and at such times as may be fixed by the Board, subject to notice not less than two calendar day prior to each meeting.

An annual meeting of directors shall be held no later than June 30th of each year. At least four days notice by email or first-class mail addressed to each director's address as it is shown on the records of the Corporation shall be given for the annual meeting. Directors shall be elected by the Board of Directors in accordance with this section. Cumulative voting by directors for the election of directors shall not be permitted. The candidates receiving the highest number of votes up to the number of directors to be elected shall be elected. Each director shall cast one vote, with voting being by ballot only.

SECTION 10. SPECIAL MEETINGS
Special meetings of the Board for any purpose or purposes may be called at any time by the Chair of the Board, the President, any Vice President, the Secretary or any two (2) Directors. Special meetings of the Board shall be held upon four (4) days notice by first-class mail or forty-eight hours (48) notice given personally or by telephone or electronic communication. Any such notice shall be addressed or delivered to each director at such director’s address as it is shown upon the records of the corporation or as may have been given to the corporation by records or if not readily ascertainable, at the place in which the meetings of the directors are regularly held.

SECTION 11. NOTICE OF MEETINGS
Notice by mail shall be deemed to have been given at the time it is delivered to a common carrier for transmission, or accurately transmitted by the person giving the notice by electronic means, to the recipient or when written notice is deposited in the United States mails, postage prepaid. Any other written notice shall be deemed to be given at the time it is personally delivered to the recipient. Oral notice shall be deemed to have been given at the time it is communicated, in person or by telephone including a voice messaging system or by electronic
transmission, to the recipient or to a person at the office of the recipient who the person giving the notice has reason to believe will promptly communicate it to the receiver.

SECTION 12. CONTENTS OF NOTICE
Notice of meetings not herein dispensed with shall specify the place, day and hour of the meeting.

The purpose of any board meeting need not be specified in the notice.

SECTION 13. WAIVER OF NOTICE AND CONSENT TO HOLDING MEETINGS Notice of a meeting need not be given to any director who signs a waiver of notice or a written consent to holding the meeting or an approval of the minutes thereof, whether before or after the meeting, or who attends the meeting without protesting, prior thereto or at its commencement, the lack of notice to such director. All such waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meetings.

SECTION 14. QUORUM FOR MEETINGS
A majority of directors shall constitute a quorum of the Board for the transaction of business, except to adjourn as provided in herein. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board, unless a greater number be required by law or by the Articles, except as provided in the next sentence. A meeting at which a quorum is initially present may continue to transact business notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the Articles of Incorporation or Bylaws of this corporation.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 6 of 16 SECTION 15. ADJOURNMENT
A majority of the directors present, whether or not a quorum is present, may adjourn any directors’ meeting to another time and place. If the meeting is adjourned for more than 24 hours, notice of an adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who were not present at the time of the adjournment. Otherwise, notice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place be fixed at the meetings adjourned.

SECTION 16. MEETING BY ELECTRONIC CONFERENCE
Participation in any meeting of the Board of Directors or a committee of the Board by means of conference telephone or any means of communication by which all persons participating in the meeting are able to hear one another shall constitute presence in person at the meeting.

SECTION 17. CONDUCT OF MEETINGS
Meetings of the Board of Directors shall be presided over by the Chairperson of the Board, or, if no such person has been so designated or, in his or her absence, the President of the corporation or, in his or her absence, by the Vice President of the corporation or, in the absence of each of these persons, by a Chairperson chosen by a majority of the directors present at the meeting. The Secretary of the corporation shall act as secretary of all meetings of the board, provided that, in his or her absence, the presiding officer shall appoint another person to act as Secretary of the Meeting.

SECTION 18. ACTION WITHOUT MEETING
Any action required or permitted to be taken by the Board may be taken without a meeting (i.e. via email) if all (100%) of all the members of the Board shall individually or collectively consent in writing to such action. Such consent or consents shall have the same effect as a unanimous vote of the Board and shall be filed with the minutes of the proceedings of the Board.

1. Any action taken by electronic vote must be preceded by an open discussion among all board members prior to any votes being cast.

2. A board decision made by electronic vote must be unanimous among all installed directors (except when a director must recuse him/herself due to conflict of interest or loyalty).

3. If a board member expresses concerns or requests additional discussion about the presented motion, the vote will be deferred until a meeting can be held in-person (or via telephone/video conference).

Such written consent or consents shall be filed with the minutes of the proceedings of the board. Such action by written consent shall have the same force and effect as the unanimous vote of the directors.

Any certificate or other document filed under any provision of law which relates to action so taken shall state that the action was taken by unanimous written consent of the Board of Directors without a meeting and that the Bylaws of this corporation authorize the directors to so act, and such statement shall be prima facie evidence of such authority.

SECTION 19. EMERGENCY PROVISIONS
During any emergency resulting from an attack on the United States or on a locality in which the corporation conducts its activities or customarily holds meetings of its board, or during any nuclear or atomic disaster, or during the existence of any catastrophe, or other similar emergency condition, as a result of which a quorum of the Board or of the Executive Committee, if any, cannot readily be convened for action, a meeting of the Board or of said committee may be called by any officer or director. Such notice need be given only to such of the directors or members of the committee, as the case may be, as it may be feasible to reach at the time and by such means as may be feasible at the time including, without limitation, publication or radio.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 7 of 16 The director or directors in attendance at the meeting of the Board, and the members of the Executive Committee, if any, in attendance at the meeting of the committee, shall constitute a quorum. If none is in attendance at the meeting, the officers or other persons designated on a list approved by the Board before such emergency, all in such order of priority and subject to such conditions and for such period of time (not longer than reasonably necessary after the termination of the emergency) as may be provided in the resolution approving the list, shall, to the extent required to provide a quorum at any meeting of the Board or of the Executive Committee, be deemed directors or members of the committee, as the case may be, for such meeting.

The Board, either before or during any such emergency, may provide, and from time to time modify, lines of succession in the event that during such emergency any or all officers or agents of the corporation shall for any reason be rendered incapable of discharging their duties. The Board, either before or during any such emergency, may effective in the emergency, change the principal office or designate several alternative offices or authorize the officers so to do.

SECTION 20. VACANCIES
Subject to the provisions of the California Nonprofit Public Benefit Corporation Law, any director may resign effective upon giving written notice to the Chair of the Board, the President, or the Secretary of the Board, unless the notice specifies a later time for the effectiveness of such resignation. If the resignation is effective at a future time, a successor may be selected before such time, to take office when the resignation becomes effective.

Vacancy or vacancies on the Board shall be deemed to exist in case of the death, resignation or removal of any director, or if the authorized number of directors is increased.

The Board may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or found by a final order or judgment of any court to have breached any duty arising under Article 3 of the California Nonprofit Public Benefit Corporation Law.

No director may resign if the corporation would then be left without a duly elected director or directors in charge of its affairs, except upon notice to the Attorney General.

Vacancies on the board may be filled by approval of the board or, if the number of directors then in office is less than a quorum, by (1) the unanimous written consent of the directors then in office, (2) the affirmative vote of a majority of the directors then in office at a meeting held pursuant to notice or waivers of notice complying with this Article of these Bylaws, or (3) a sole remaining director.

A person elected to fill a vacancy as provided by this Section shall hold office until the next annual election of the Board of Directors or until his or her death, resignation or removal from office.

No reduction of the authorized number of directors shall have the effect of removing any director prior to the expiration of the director’s term of office.

SECTION 21. PARTICIPATION IN MEETING BY BOARD MEMBERS.

Failure of a director to attend at least fifty percent (50%) of a combination of the regular scheduled meetings of the board and the committees on which each board member is assigned in any six month period shall cause said member to be deemed as inactive and same shall be treated as a voluntary resignation from the board.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 8 of 16 SECTION 22. NON-LIABILITY OF DIRECTORS
A person who performs the duties of a director in accordance with the above shall have no liability based upon any failure or alleged failure to discharge that person's obligations as a director, including, without limiting the generality of the foregoing, any actions or omissions which exceed or defeat a public or charitable purpose to which the corporation, or assets held by it, are dedicated; except if a person has a financial interest, directly or indirectly, through business, investment, or family.

ARTICLE 6
Indemnification
SECTION 1. DEFINITIONS
For the purposes of this Article 6, “agent” means any person who is or was a director, officer, employee or other agent of the corporation, or is or was serving at the request of the corporation, as a partnership, joint venture, trust or other enterprise, or was a director, officer, employee or agent of a foreign or domestic corporation which was a predecessor corporation of the corporation or of another enterprise at the request of such predecessor corporation; “proceeding” means any threatened, pending or completed action or proceeding, whether civil, criminal, administrative or investigative; and “expenses” includes without limitation attorneys’ fees and any expenses of establishing a right to indemnification under Section 4 or 5(b) of this Article 6.

SECTION 2. INDEMNIFICATION IN ACTIONS BY THIRD PARTIES
The Corporation shall have power to indemnify any person who was or is a party or is threatened to be made a party to any proceeding, (other than an action by or in the right of the corporation to procure a judgment in its favor, an action brought under the California Nonprofit Public Benefit Corporation Law, or an action brought by the Attorney General or a person granted relator status by the Attorney General for any breach of duty relating to assets held in charitable trust) by reason of the fact that such person is or was an agent of the corporation, against expenses, judgments, fines, settlements and other amounts actually and reasonable incurred in connection with such proceedings if such person acted in good faith and in a manner such person reasonably believed to be in the best interests of the corporation and, in the case of a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The termination of any proceeding by judgment, order, settlement, conviction or upon a plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the person did not act in good faith and in a manner which the person reasonably believed to be in the best interests of the corporation or that the person had reasonable cause to believe that the person’s conduct was unlawful.

SECTION 3. INDEMNIFICATION IN ACTIONS BY OR IN THE RIGHT OF THE CORPORATION The corporation shall have the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action by or in the right of the corporation, or brought under Section 5233 of the California Nonprofit Public Benefit Corporation Law, or brought by the Attorney General or a person granted relator status by the Attorney General for breach of duty relating to assets held in charitable trust, to procure a judgment in its favor by reason of the fact that such person is or was an agent of the corporation, against expenses actually and reasonably incurred by such person in connection with the defense or settlement of such action if such person acted in good faith, in a manner such person believed to be in the best interests of the corporation and with such case, including reasonable inquiry as an ordinarily prudent person in a like position would use under similar circumstances. No indemnification shall be made under this Section:

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 9 of 16 (a) In respect of any claim, issue or matter as to which such person shall have been adjudged to be liable to the corporation in the performance of such person’s duty to the corporation, unless and only to the extent that the court in which such proceeding is or was pending shall determine upon application that, in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for the expenses which such court shall determine; (b) Of amounts paid in settling or otherwise disposing of a threatened or pending action, with or without court approval; or
(c) Of expenses incurred in defending a threatened or pending action which is settled or otherwise disposed of without court approval, unless it is settled with the approval of the Attorney General.

SECTION 4. INDEMNIFICATION AGAINST EXPENSES
To the extent that an agent of the corporation has been successful on the merits in defense of any proceeding referred to in Sections 2 or 3 of this Article 6 or in defense of any claim, issue or matter therein, the agent shall be indemnified against expenses actually and reasonably incurred by the agent in connection therewith.

SECTION 5. REQUIRED DETERMINATIONS
Except as provided in Section 4 of this Article 6 any indemnification under this Article 6 shall be made by the corporation only if authorized in the specific case, upon a determination that indemnification of the agent is proper in the circumstances because the agent has met the applicable standard of conduct set forth in Section 2 or 3 of this Article 6, by; (a) A majority vote of a quorum consisting of directors who are not parties to such proceeding; or (b) The court in which such proceeding is or was pending upon application made by the corporation or the agent or the attorney or other person rendering services in connection with the defense, whether or not such application by the agent, attorney or other person is opposed by the corporation.

SECTION 6. ADVANCE OF EXPENSES
Expenses incurred in defending any proceeding may be advanced by the corporation prior to the final disposition of such proceeding upon receipt of an undertaking by or on behalf of the agent to repay such amount unless it shall be determined ultimately that the agent is entitled to be indemnified as authorized in this Article 6.

SECTION 7. OTHER INDEMNIFICATION
No provision made by the corporation to indemnify it or its subsidiary’s directors or officers for the defense of any proceeding, whether contained in the Articles, Bylaws, a resolution of members or directors, an agreement or otherwise, shall be valid unless consistent with this Article 6. Nothing contained in this Article 6 shall affect any right to indemnification to which persons other than such directors and officers may be entitled by contract or otherwise.

SECTION 8. FORMS OF INDEMNIFICATION NOT PERMITTED
No indemnification or advance shall be made under this Article 6, except as provided in Sections 4 or 5(b), in any circumstances where it appears:
(a) That it would be inconsistent with a provision of the Articles, these Bylaws, or an agreement in effect at the time of the accrual of the alleged cause of action asserted in the proceeding in which the expenses were incurred or other amounts were paid, which prohibits or otherwise limits indemnification; or
(b) That it would be inconsistent with any condition expressly imposed by a court in approving a settlement.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 10 of 16 SECTION 9. INSURANCE
The Board of Directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a director, officer, employee or other agent of the corporation) against any liability other than for violating provisions of law relating to selfdealing (Section 5233 of the California Nonprofit Public Benefit Corporation Law) asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 5238 of the California Nonprofit Public Benefit Corporation Law.

SECTION 10. NONAPPLICABILITY TO FIDUCIARIES OF EMPLOYEE BENEFIT PLANS This Article 6 does not apply to any proceeding against any trustee, investment manager or other fiduciary of an employee benefit plan in such person’s capacity as such, even though such person may also be an agent of the corporation as defined in Section 1 of this Article 6. The corporation shall have power to indemnify such trustee, investment manager or other fiduciary to the extent permitted by the California General Corporation Law.

ARTICLE 7

OFFICERS
SECTION 1. NUMBER OF OFFICERS
The officers of the corporation shall be a Chair, a President (if the Board shall determine that the President shall be a separate person from the Chair), one or more Vice Presidents, a Secretary and a Treasurer. The corporation may also have, at the discretion of the Board, one or more Assistant Secretaries, one or more Assistant Treasurers, and such other officers as may be elected or appointed in accordance with the provisions of Section 3 of this Article 7. Any number of offices may be held by the same person except as provided in these Bylaws and except that neither the Secretary nor the Treasurer may serve concurrently as Chair or President. Unless and until such time as the Board may determine that the President shall be a separate person from the Chair, the term "President" as it appears in these Bylaws shall be deemed to mean the Chair.

SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE
The officers of the corporation, except such officers as may be elected or appointed in accordance with the provisions of Section 3 or Section 5 of this Article 7, shall be chosen annually by, and shall serve at the pleasure of, the Board, and shall hold their respective offices until their resignations, removal, or other disqualification from service, or until their respective successors shall be elected.

SECTION 3. SUBORDINATE OFFICERS
The Board may elect, and may empower the President to appoint, such other officers as the business of the corporation may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in these Bylaws or as the Board may from time to time determine.

SECTION 4. REMOVAL AND RESIGNATION
Any officer may be removed, either with or without cause, by a majority vote of the Board of Directors, at any time or, in the case of an officer chosen by the Board, by any officer upon whom such power of removal may be conferred by the Board.

Any officer may resign at any time by giving written notice to the Board of Directors or to the President or Secretary of the corporation, but without prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified therein and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 11 of 16 SECTION 5. VACANCIES
Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the Board of Directors as they occur and not on an annual basis. In the event of a vacancy in any office other than that of President, such vacancy may be filled temporarily by appointment by the President until such time as the Board shall fill the vacancy. Vacancies occurring in offices of officers appointed at the discretion of the board may or may not be filled as the board shall determine.

SECTION 6. DUTIES OF PRESIDENT
If the Chair of the Board is not determined by the Board to be a different person from the President, the President shall act as the Chair of the Board and shall be the general manager and chief executive officer of the corporation and has, subject to the control of the Board, general supervision, direction and control of the business and officers of the corporation.

Except as otherwise expressly provided by law, by the Articles of Incorporation, or by these Bylaws, he or she shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other instruments which may from time to time be authorized by the Board of Directors.

SECTION 7. DUTIES OF VICE PRESIDENT
In the absence or disability of the President, the Vice President, if any be appointed, in order of their rank as fixed by the Board, or, if not ranked, the Vice President designated by the Board, shall perform all the duties of the President and, when so acting, shall have all the powers of, and be subject to all the restrictions upon, the President. The Vice President shall have such other powers and perform such other duties as from time to time may be prescribed for them respectively by the Board.

SECTION 8. DUTIES OF SECRETARY
The Secretary shall keep or cause to be kept, at the principal office or such other place as the Board may order, a book of minutes of all meetings of the Board and its committees, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at Board and committee meetings, and the proceedings thereof.

The Secretary shall keep, or cause to be kept, at the principal office in the State of California the original or a copy of the corporation’s Articles and Bylaws, as amended to date.

The Secretary shall give, or cause to be given, notice of all meetings of the Board and any committees thereof required by these Bylaws or by law to be given, shall keep the seal of the corporation in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the Board.

SECTION 9. DUTIES OF TREASURER
The Treasurer is the chief financial officer of the corporation and shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation. The books of account shall at all times be open to inspection by any director.

The Treasurer shall deposit all monies and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the Board. The Treasurer shall disburse the funds of the corporation as may be ordered by the Board, shall render to the President and the directors, whenever they request it, an account of all transactions as Treasurer and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 12 of 16 SECTION 10. EXECUTIVE DIRECTOR
The corporation may employ an executive director who shall be chief administrator of the staff of the corporation. The executive director shall report to the Board President and the Board of Directors and is responsible for carrying out the policies and programs of the corporation.

SECTION 11. STAFF
All employees of the corporation shall be designated as staff members.

SECTION 12. STAFF BENEFITS
The executive director, if employed, is delegated the responsibility to develop recommendations on all matters relating to staff wages, hours, benefits and working conditions. All such recommendations shall be reviewed and reported to the President and shall be subject to confirmation or rejection by the Board of Directors.

ARTICLE 8

COMMITTEES
SECTION 1. EXECUTIVE COMMITTEE
The Board of Directors may, by a majority vote of directors, designate two (2) or more of its members (who may also be serving as officers of this corporation) to constitute an Executive Committee and delegate to such Committee any of the powers and authority of the board in the management of the business and affairs of the corporation, except with respect to:
(a) The approval of any action which, under law or the provisions of these Bylaws, requires the approval of the members or of a majority of all of the members. (b) The filling of vacancies on the board or on any committee which has the authority of the board. (c) The fixing of reimbursement of expenses of a director, except that all board members shall otherwise serve without compensation.
(d) The amendment or repeal of Bylaws or the adoption of new Bylaws. (e) The amendment or repeal or any resolution of the board which by its express terms is not so amendable or repealable.
(f) The appointment of committees of the board or the members thereof. (g) The approval of any self-dealing transaction, as such transactions are defined in Section 5233 of the California Nonprofit Public Benefit Corporation Law.

By a majority vote of its members then in office, the board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the board. The Committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the board from time to time as the board may require.

SECTION 2. OTHER COMMITTEES
The corporation shall have such other committees as may from time to time be designated by resolution of the Board of Directors. The Board shall have the power to prescribe the manner in which proceedings of any such committee shall be conducted. Such other committees may consist of persons who are not also members of the board. These additional committees shall act in an advisory capacity only to the board and shall be clearly titled as "advisory" committees.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 13 of 16 SECTION 3. MEETINGS AND ACTION OF COMMITTEES
Meetings and action of committees shall be governed by, noticed, held and taken in accordance with the provisions of these Bylaws concerning meetings of the Board of Directors, with such changes in the context of such Bylaw provisions as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for regular meetings of committees may be fixed by resolution of the Board of Directors or by the committee. The time for special meetings of committees may also be fixed by the Board of Directors. The Board of Directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these Bylaws.

ARTICLE 9

EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
SECTION 1. EXECUTION OF INSTRUMENTS
The Board of Directors, except as otherwise provided in these Bylaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.

SECTION 2. CHECKS AND NOTES
Except as otherwise specifically determined by resolution of the Board of Directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the Treasurer and countersigned by the President of the corporation.

SECTION 3. DEPOSITS
All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select.

SECTION 4. GIFTS
The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the charitable or public purposes of this corporation.

ARTICLE 10

OTHER PROVISIONS
SECTION 1. ENDORSEMENT OF DOCUMENTS; CONTRACTS.

Subject to the provisions of applicable law, any note, mortgage, evidence of indebtedness, contract, conveyance or other instrument in writing and any assignment or endorsement thereof executed or entered into between the corporation and any other person, when signed by the Chair of the Board, the President or any Vice President and the Secretary, the Treasurer or any Assistant Treasurer of the corporation shall be valid and binding on the corporation in the absence of actual knowledge on the part of the other person that the signing officer has no authority to execute the same. Any such instruments may be signed by any other person or persons and in such manner as from time to time shall be determined by the Board, and, unless so authorized by the Board, no officer, agent or employee shall have any power or authority to bind the corporation by a contract or engagement or to pledge its credit or to render it liable for any purpose or amount.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 14 of 16 SECTION 2. REPRESENTATIONS OF SHARES OF OTHER CORPORATIONS.

The President or any other officer or officers authorized by the Board or by the President are each authorized to vote, represent and exercise on behalf of the corporation all rights incident to any and all shares of any other corporation or corporations standing in the name of the corporation. The authority herein granted may be exercised either by any such officer in person or by any other person authorized to do so by proxy or power of attorney duly executed by said officer.

SECTION 3. CONSTRUCTION AND DEFINITIONS.

Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Public Benefit Corporation Law shall govern the construction of these Bylaws.

ARTICLE 11

CORPORATE RECORDS, REPORTS AND SEAL
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The corporation shall keep at its principal office in the State of California:
(a) Minutes of all meetings of directors, committees of the board indicating the time and place of holding such meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof;
(b) Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains and losses; (c) A copy of the corporation's Articles of Incorporation and Bylaws as amended to date, which shall be open to inspection by the members, if any, of the corporation at all reasonable times during office hours.

SECTION 2. CORPORATE SEAL
The Board of Directors may adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument.

SECTION 3. DIRECTORS' INSPECTION RIGHTS
Every director shall have the absolute right at any reasonable time to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the corporation.

SECTION 4. RIGHT TO COPY AND MAKE EXTRACTS
Any inspection under the provisions of this Article may be made in person or by agent or attorney and the right to inspection includes the right to copy and make extracts.

SECTION 5. ANNUAL REPORT
The board shall cause an annual report to be furnished not later than one hundred and twenty (120) days after the close of the corporation's fiscal year to all directors of the corporation which report shall contain the following information in appropriate detail:
(a) The assets and liabilities, including the trust funds, of the corporation as of the end of the fiscal year;
(b) The principal changes in assets and liabilities, including trust funds, during the fiscal year; (c) The revenue or receipts of the corporation , both unrestricted and restricted to particular purposes, for the fiscal year;
(d) The expenses or disbursements of the corporation, for both general and restricted purposes, during the fiscal year;
(e) Any information required by Section 7 of this Article.

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5Cities Homeless Coalition Bylaws Amended July 19 2021 Page 15 of 16 The annual report shall be accompanied by any report thereon of independent accountants, or, if there is no such report, the certificate of an authorized officer of the corporation that such statements were prepared without audit from the books and records of the corporation.

SECTION 6. ANNUAL STATEMENT OF SPECIFIC TRANSACTIONS
This corporation shall mail or deliver to all directors a statement within one hundred and twenty (120) days after the close of its fiscal year which briefly describes the amount and circumstances of any indemnification or transaction of the following kind:
(a) Any transaction in which the corporation, or its parent or its subsidiary, was a party, and in which either of the following had a direct or indirect material financial interest:
(1) Any director or officer of the corporation, or its parent or subsidiary (a mere common directorship shall not be considered a material financial interest); or (2) Any holder of more than ten percent (10%) of the voting power of the corporation, its parent or its subsidiary.

The above statement need only be provided with respect to a transaction during the previous fiscal year involving more than FIFTY THOUSAND DOLLARS ($50,000) or which was one of a number of transactions with the same persons involving, in the aggregate, more than FIFTY THOUSAND DOLLARS ($50,000).

Similarly, the statement need only be provided with respect to indemnifications or advances aggregating more than TEN THOUSAND DOLLARS ($10,000) paid during the previous fiscal year to any director or officer, except that no such statement need be made if such indemnification was approved by the members pursuant to Section 5238(e)(2) of the California Nonprofit Public Benefit Corporation Law.

Any statement required by this Section shall briefly describe the names of the interested persons involved in such transactions, stating each person's relationship to the corporation, the nature of such person's interest in the transaction and, where practical, the amount of such interest, provided that in the case of a transaction with a partnership of which such person is a partner, only the interest of the partnership need be stated.

ARTICLE 12

FISCAL YEAR
SECTION 1. FISCAL YEAR OF THE CORPORATION
The fiscal year of the corporation shall begin on July 1 and end on June 30 in each year.

ARTICLE 13

AMENDMENT OF BYLAWS
SECTION 1. AMENDMENT
These bylaws may be adopted, amended or repealed by the vote of a majority of the directors then in office. Such action is authorized only at a duly called and held meeting of the Board of Directors for which written notice of such meeting, setting forth the proposed bylaw revisions with explanations therefore, is given in accordance with these bylaws, unless such notice is waived in accordance with these bylaws. If any provision of these bylaws requires the vote of a larger proportion of the Board than is otherwise required by law, that provision may not be altered, amended, or repealed except by that greater vote.

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2022-23
5Cities Homeless Coalition
Board of Directors
Ken Dalebout, President
Linda Pierce, Vice President
Mariam Shah, Vice President
Brad Wilbert, Secretary
Paul Jarvis, Treasurer
Nancy Allison
Peggy Coon
Pat Cusack
Kassi Dee
Chief Mike Martinez
Donna Milne
Lisa Murdoch
Jane Renahan
Adam Verdin
Executive Director
Janna Nichols
[email protected]
www5CHC.org
P.O. Box 558
100 S. 4th Street
Grover Beach, CA 93483
Office (805) 574-1638
Fax (805) 668-2380
5Cities Homeless Coalition
A 501(c)(3) Nonprofit Corporation
ID #27-041359
5cities homeless coalition

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5cities homeless coalition
5Ci$es Homeless Coali$on
Board of Directors
Ken Dalebout, President
Linda Pierce, Vice President
Mariam Shah, Vice President
Brad Wilbert, Secretary
Paul Jarvis, Treasurer
Nancy Allison
Peggy Coon
Pat Cusack
Kassi Dee
Mike Mar$nez
Donna Milne
Lisa Murdoch
Jane Renahan
Adam Verdin
Execu$ve Director
Janna Nichols
[email protected]
www5CHC.org
P.O. Box 558
Grover Beach, CA 93483
Office (805) 574-1638
Fax (805) 668-2380
5Cities Homeless Coalition
A 501(c)(3)
Nonprofit Corpora$on
ID #27-041359
Re: Authorization To Request Grant Funds
This is to certify that Board President Kenneth Dalebout and/or Executive Director Janna Nichols are authorized to request grant funds through the County of San Luis Obispo 2023 Action Plan for the following funding sources: CDBG, ESG, PLHA.

This is to certify that the foregoing is true and duly adopted by the Board of Directors of said corporation on the date set forth below.

Dated: Oct 11, 2022
Brad Wilbert,
Board Secretary
Officer of the Corporation

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5CHC Board
of Directors
Stratgeic
Plan
Executive
Committtee
Executive
Director
Housing Program
Manager
Housing
Rapid
Re-Housing
Homeless
Prevention
Youth
Outreach &
Case
Management
Host
Home
Transitional
Housing &
Case Mgmt
Benefit
Aqcuistiion &
Advocacy
Care
Coordination
CAL AIM
Coordinated
Entry
Information &
Referral
Diversion
Immediate
Needs
Shelter & Outreach
Program Manager
Shelter
Non-Congreagagte
Emergency Shelter
Longbranch
Barca Street Project
Warming Center
Safe Parking
Outreach
Encampment
Jail to
Community
Associate
Director
Grants
Develpment &
Management
Donor Tracking
Corporate and
Foundation Gifts
Donor
Communications &
Social Media
Fundraising
Events
Volunteer
Recruitment
Human
Resources
Accounting
Data Management
& Reporting
Fund
Development
Committee
Marketing
Copmmittee Program
Committee
Facilitty
Committee
5Cities Homeless Coalition
Organization Chart 2022-23
Executive Director Janna Nichols - Bilingual
Supportive Services for Veteran Families Program – Good Samaritan Shelter Employees Good Samaritan Shelter Staff Associate Director Devon McQuade
Development & Communications Coordinator/Volunteer Coordinator Aidan Beals Data Specialist Jim Gausling
Business Operations Specialist – Grant Management Amy Sheppard Business Operations Specialist - Bookkeeper Amber Glabere Accountant - Contract Burkart & Stevens
Business Operations Specialist – HR & Administration Jessie Sawyers Business Operations Assistant – Donor Tracking & Communications Julie Burns Business Operations Assistant Vacant
Shelter & Outreach Program Manager Jorge Gonzales- Bilingual Outreach & Shelter Case Manager Sergio Ahumada- Bilingual Outreach & Shelter Case Manager Laura Lewis
Outreach & Shelter Case Manager Charmain Navarette- Bilingual Outreach & Shelter Case Manager Rachel Perey
Housing Program Manager Michael Azevedo
Benefits Advocate – Case Manager Amelia Stephens
Yourh Program Case Manager Vacant
Case Manager –Housing Case Manager Ben Alonso- Bilingual Case Manager –Housing Case Manager Heather Miller
Case Manager –Housing Case Manager Janet Rivas- Bilingual Coordinated Entry Resource & Referral Specialist T.J. Robinson Coordinated Entry Resource & Referral Specialist Dolores Ruiz- Bilingual Pale Color = Programs
Under Consideration
Or In Development

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PO Box 1930
Newport, Oregon 97365
Prepared by
Certified Public Accountant
DECEMBER 31, 2020
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

AUDITED FINANCIAL STATEMENTS

SIGNE GRIMSTAD
530 NW 3rd Street

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Ken Dalebout President
Linda Pierce Vice President
Brad Wilbert Secretary
Paul Jarvis Treasurer
Nancy Allison Director
Peggy Coon Director
Pat Cusack Director
Judith Higgins Director
Pastor David Hutsko Director
Chief Jake Miller Director
Jane Renahan Director
Amy Taylor Director
Mike Wooten Director
Janna Nichols Executive Director
Charlotte Alexander Director of Operations
Grover Beach, California 93483
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

BOARD OF DIRECTORS
STAFF

ADDRESS
PO Box 558
100 S. 4th Street

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INTRODUCTORY SECTION
Title page
Board of Directors
Table of Contents
FINANCIAL SECTION Page
Independent Auditor's Report 1-2
Statement of Financial Position 3
Statement of Activities 4
Statement of Functional Expenses for Program and Support Services 5 Statement of Cash Flows 6
Notes to the Financial Statements 7-18
5CITIES HOMELESS COALITION, INC.

Table of Contents

GROVER BEACH, CALIFORNIA

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1 INDEPENDENT AUDITOR’S REPORT
To the Board of Directors
5Cities Homeless Coalition, Inc.

PO Box 558
Grover Beach, California 93483
I have audited the accompanying financial statements of 5Cities Homeless Coalition, Inc. (a nonprofit corporation), which comprise the statement of financial position as of December 31, 2020, the related statements of activities, functional expenses, and cash flows for the year then ended, and the related notes to the financial statements.

Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility
My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, I express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

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5Cities Homeless Coalition, Inc.

May 18, 2021
2 Opinion
In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of 5Cities Homeless Coalition, Inc. as of December 31, 2020, and the changes in its net assets and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America.

GRIMSTAD & ASSOCIATES
Signe Grimstad
Certified Public Accountant
Newport, Oregon
May 18, 2021
Signe Grimstad CPA

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Without Donor With Donor
Restrictions Restrictions Total
Assets
Current assets
Cash $ 189,159 $ 7,500 $ 196,659
Grants receivable 420,666 - 420,666
Prepaid expenses 8,264 - 8,264
Deposits 7,646 - 7,646
Total current assets 625,735 7,500 633,235
Property and equipment
Property and equipment, at cost 1,004,835 - 1,004,835
Less: Accumulated depreciation (28,880) - (28,880)
Net fixed assets 975,955 - 975,955
Other assets
Deposits 500 - 500
Total other assets 500 - 500
Total assets $ 1,602,190 $ 7,500 $ 1,609,690
Liabilities and net assets
Current liabilities
Accounts payable $ 31,022 $ - $ 31,022
Accrued wages 26,285 - 26,285
Accrued paid time off 10,807 - 10,807
Accrued interest 1,983 - 1,983
Deferred revenue 90,711 - 90,711
Notes payable, current portion 55,226 - 55,226
Total current liabilities 216,034 - 216,034
Long-term liabilities
Notes payable, long-term portion 182,274 - 182,274
Total long-term liabilities 182,274 - 182,274
Total liabilities 398,308 - 398,308
Net assets
Without donor restrictions 1,203,882 - 1,203,882
With donor restrictions - 7,500 7,500
Total net assets 1,203,882 7,500 1,211,382
Total liabilities and net assets $ 1,602,190 7,500$ $ 1,609,690 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

STATEMENT OF FINANCIAL POSITION
as of December 31, 2020
The accompanying notes are an integral part of these financial statements. 3

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Without Donor With Donor
Restrictions Restrictions Total
Support:

Government grants $ 54,089 $ - $ 54,089
Foundation grants 87,944 - 87,944
Contributions, individuals 320,368 - 320,368
Contributions, businesses 59,471 - 59,471
Contributions in-kind 131,957 - 131,957
Total support 653,829 - 653,829
Revenues:

Government contracts 791,481 - 791,481
Special events 70,622 - 70,622
Bank interest 16 - 16
Realized loss on sale of donated stocks (78) - (78)
Total revenues 862,041 - 862,041
Total support and revenues 1,515,870 - 1,515,870
Expenses:

Program services:

Housing support 373,187 - 373,187
Immediate needs 43,667 - 43,667
Homeless youth 83,210 - 83,210
Benefits advocacy 64,925 - 64,925
Warming center 64,703 64,703
Outreach and other 347,087 - 347,087
Total program expenses 976,779 - 976,779
Support services:

Management and general 163,363 - 163,363
Fundraising 133,221 - 133,221
Total expenses 1,273,363 - 1,273,363
Change in net assets 242,507 - 242,507
Net assets at beginning of fiscal year 971,297 7,500 978,797 Prior period adjustment (9,922) - (9,922)
Net assets at beginning of fiscal year, restated 961,375 7,500 968,875 Net assets at end of fiscal year $ 1,203,882 $ 7,500 $ 1,211,382 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

STATEMENT OF ACTIVITIES
For the Year Ended December 31, 2020
The accompanying notes are an integral part of these financial statements. 4

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Housing Immediate Homeless Benefits Warming Outreach Management Fund- Total Support Needs Youth Advocacy Center and Other Total and General raising Expenses Salaries and wages $ 75,000 $ - $ 31,000 $ 51,300 $ 24,184 $ 177,335 $ 358,819 $ 118,336 $ 41,945 $ 519,100 Payroll taxes 6,195 - 2,561 4,237 1,997 14,648 29,638 9,775 3,465 42,878 Health insurance 1,726 - 714 1,181 557 4,083 8,261 2,724 966 11,951 Workers' compensation 396 - 164 271 128 937 1,896 625 221 2,742 Total personnel costs 83,317 - 34,439 56,989 26,866 197,003 398,614 131,460 46,597 576,671 Accounting and auditing 1,003 1,003 1,003 1,003 1,003 1,003 6,018 4,435 1,504 11,957 Bank and merchant fees - - - - - - - 329 3,251 3,580
Dues and subscriptions - - - - - - - 330 - 330
Employee recruitment - - - - - 4,315 4,315 138 - 4,453
Eviction prevention 154,626 - 2,300 - - - 156,926 - - 156,926 Insurance 2,115 2,115 2,115 2,115 2,115 2,115 12,690 2,644 2,291 17,625 Interest 1,870 221 421 329 318 1,678 4,837 - - 4,837
Information technology - - - - - 4,333 4,333 1,238 619 6,190 Licenses and taxes - - - - - 20 20 2,067 - 2,087
Mileage - 37 25 - 10 52 124 1,008 - 1,132
Miscellaneous - - - - - - - 516 - 516
Occupancy 1,672 1,672 1,672 1,672 1,672 1,672 10,032 2,091 1,811 13,934 Office supplies - - - - - 8,284 8,284 1,788 446 10,518
Payroll service 717 - 297 491 231 1,696 3,432 1,132 402 4,966 Partner contracts - - 15,000 - - 11,800 26,800 - 2,500 29,300 Postage - - - - - 19 19 660 508 1,187
Printing and reproduction - - 38 - - 173 211 - 254 465
Rapid rehousing 109,417 - 23,520 - - - 132,937 - - 132,937 Rent - - - - 6,000 41,914 47,914 3,926 5,093 56,933
Repairs and maintenance - - - - - 1,301 1,301 653 - 1,954 Software - - - - - 20 20 - 2,499 2,519
Special event direct costs - - - - - - - - 8,492 8,492
Staff development - - 54 - - 136 190 30 20 240
Supplies and equipment 16,124 36,293 - - 18,556 6,958 77,931 3,993 5,801 87,725 Website 200 200 200 200 200 200 1,200 - 1,818 3,018
Subtotal expenses 371,061 41,541 81,084 62,799 56,971 284,692 898,148 158,438 83,906 1,140,492 Contributions in-kind - - - - 5,606 60,269 65,875 2,267 55,504 123,646 Depreciation 2,126 2,126 2,126 2,126 2,126 2,126 12,756 2,658 2,303 17,717 Less special event direct costs - - - - - - - - (8,492) (8,492) Total expenses $ 373,187 $ 43,667 $ 83,210 $ 64,925 $ 64,703 $ 347,087 $ 976,779 $ 163,363 $ 133,221 $ 1,273,363 Percent of total expenses 29.31% 3.43% 6.53% 5.10% 5.08% 27.26% 76.71% 12.83% 10.46% 100.00% 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

STATEMENT OF FUNCTIONAL EXPENSES FOR PROGRAM AND SUPPORT SERVICES For the Year Ended December 31, 2020
Program Services Support Services
The accompanying notes are an integral part of these financial statements. 5

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Without Donor With Donor
Restrictions Restrictions Total
Cash flows from operating activities
Change in net assets $ 242,507 $ - $ 242,507
Adjustments to reconcile change in net assets
to net cash provided by operating activities:

Depreciation 17,717 - 17,717
Loss on sale of donated stocks 78 78
Donated stocks (8,311) (8,311)
Changes in operating assets and liabilities:
(Increase) decrease in:

Grants receivable (260,798) - (260,798)
Prepaid expenses (3,039) - (3,039)
Deposits (6) - (6)
Increase (decrease) in:

Accounts payable 29,196 - 29,196
Accrued wages 11,297 - 11,297
Accrued vacation 6,305 - 6,305
Accrued interest 1,983 1,983
Deferred revenue 52,107 - 52,107
Net cash provided by operating activities 89,036 - 89,036 Cash flows from investing activities
Purchases of fixed assets (105,952) - (105,952)
Proceeds from sales of donated stocks 8,233 8,233
Net cash used by investing activities (97,719) - (97,719) Cash flows from financing activities
Bank line of credit proceeds 42,000 - 42,000
Bank line of credit payments (89,457) - (89,457)
Notes payable proceeds 237,500 - 237,500
Notes payable payments (50,000) - (50,000)
Net cash provided by financing activities 140,043 - 140,043 Net increase in cash and equivalents 131,360 - 131,360
Cash and cash equivalents at beginning of year 57,799 7,500 65,299 Cash and cash equivalents at end of year $ 189,159 $ 7,500 $ 196,659 Supplementary cash flow disclosures
Cash paid for interest $ 2,854
Schedule of noncash transactions:

In-kind contributions of stocks $ (8,311)
Noncash investment in stocks 8,311
Net noncash transactions $ -
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

STATEMENT OF CASH FLOWS
For the Year Ended December 31, 2020
The accompanying notes are an integral part of these financial statements. 6

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Note 1 - Description of Organization
Nature of operations
5Cities Homeless Coalition, Inc. (5CHC) is a California nonprofit corporation organized on March 3, 2009. 5CHC works to transform lives in southern San Luis Obispo County, California, from the Cities of Avila Beach to Nipomo. 5CHC mobilizes community resources, fosters hope, and advocates for the homeless and those facing homelessness with the vision of building an engaged community that fully understands the complexities of homelessness and actively shares the responsibility of creating and implementing solutions to reduce it and shelter their neighbors. 5CHC derives its revenue from government and other grants, contracts, contributions and fundraising.

Description of programs
Housing Support
The Housing Support Program serves those who are homeless or at risk of losing housing in San Luis Obispo County.

Case management, rental and deposit assistance, information and referral to community services, comprehensive needs assessment, identification of barriers to success, and development of an immediate action plan. Those who visit 5CHC's office are provided access to computer, internet, phone charging, mailing address, food and hygiene supplies. The program also serves veterans who are homeless or at risk of losing housing through a joint effort with Good Samaritan Shelter to provide supportive services for veteran families (SSVF). The United States Department of Veterans Affairs provides funding for this program.

Immediate Needs
Assists homeless and low-income families and individuals who reside in southern San Luis Obispo County with funds to address their immediate needs and move them to self-sufficiency, home stability, and economic improvement.

Assistance is used for utilities, fuel, auto repairs, food, clothing, and unpaid bills paid directly to applicable vendors on behalf of program participants.

Homeless Youth
Matches a case manager with unaccompanied youth aged 16-24 to provide education, connection, and services such as immediate needs, housing, and development of an individualized Action Plan to assist them in living independently, maintaining steady employment, and continuing their education.

Benefits Advocacy
Those enrolled in 5CHC's case management are offered additional guidance and advocacy for obtaining and retaining public benefits such as Supplemental Security Income (SSI), Social Security Disability Insurance (SSDI), CalFresh and other assistance. Participants are encouraged to learn financial literacy and budgeting.

Warming Center
Provides an overnight warming center during the winter months when temperature predications are at or below 40 degrees or rain potential of 50% or more from November through April. Those staying at the warming center are provided meals and laundry services and may arrive by 5pm and leave by 7am the next day.

Outreach and Other Programs
Provide coordinated entry into the homelessness support system that begins with conducting a comprehensive assessment of needs, identification of barriers to success, and development of an immediate action plan for each individual or family who requests assistance. 5CHC's staff serves as a source of information on available resources, knowledge of county programs for the homeless, and referral services for those in need.

Management and General
Includes the functions necessary to maintain 5CHC's support program; ensure an adequate working environment; provide coordination and articulation of 5CHC's program strategy through the office of the executive director; secure proper administrative functioning of the board of directors; maintain competent legal services for the program administration of 5CHC; and manage the financial and budgetary responsibilities of 5CHC. 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
7

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Note 1 - Description of Organization (continued)
Fundraising
Includes publicizing and conducting fundraising campaigns; maintaining donor lists; grant writing; conducting special fundraising events; and other activities involved with soliciting contributions and grants from governments, foundations, individuals, businesses, and others.

Note 2 - Significant Accounting Policies
5CHC prepares its financial statements in accordance with generally accepted accounting principles promulgated in the United States of America (U.S.GAAP) for nonprofit entities. The significant accounting and reporting policies used by 5CHC are described subsequently to enhance the usefulness and understandability of the financial statements.

Basis of Accounting
The accompanying financial statements have been prepared on the accrual basis of accounting and, accordingly, reflect all significant receivables, payables, and other accruals.

Use of estimates
The preparation of financial statements in conformity with U.S.GAAP requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. On an ongoing basis, 5CHC's management evaluates the estimates and assumptions based upon historical experience and various other factors and circumstances. 5CHC's management believes that the estimates and assumptions are reasonable in the circumstances; however, actual results could differ from those estimates.

Net assets
The financial statements report net assets and changes in net assets in two classes that are based upon the existence or absence of restrictions on use that are placed by its donors, as follows:

Net assets without donor restrictions
Net assets without donor restrictions are resources available to support operations. The only limits on the use of these net assets are the broad limits resulting from the nature of the organization, the environment in which it operates, the purposes specified in its corporate documents and its application for tax-exempt status, plus any limits resulting from contractual agreements with creditors and others that are entered into in the course of its operations.

Net assets with donor restrictions
Net assets with donor restrictions are resources that are restricted by donors for use for specified purposes or in certain future periods. Some donor-imposed restrictions are temporary in nature, and the restrictions expire when the resources are used in accordance with the donor's instructions or when the stipulated time has passed. Other donor-imposed restrictions are perpetual in nature; 5CHC must continue to use the resources in accordance with the donors' instructions. Restricted support is recorded as an increase in unrestricted net assets if the restriction expires in the reporting period in which the support is recognized.

When donors' restrictions are satisfied, either by using the resources in the manner specified by the donors or by the passage of time, the expiration of the restrictions are reported in the financial statements by reclassifying the net assets from net assets with donor restrictions to net assets without donor restrictions. Net assets restricted for acquisition of buildings or equipment (or less commonly, the contribution of those assets directly) are reported as net assets with donor restrictions until the specified assets are placed in service by 5CHC, unless the donors provide more specific instructions about the period of the assets' use. 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
8

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Note 2 - Significant Accounting Policies (continued)
Classification of transactions
All revenues are reported as increases in net assets without donor restrictions in the statement of activities unless any donor specified the use of the related resources for a particular purpose or in a future period. All expenses are reported as decreases in net assets without donor restrictions. Net investment gains and losses are recorded as increases or decreases, respectively, of restricted net assets until designated to be spent when they are recorded as unrestricted net assets.

Cash and cash equivalents
Cash and cash equivalents include all cash balances on deposit with financial institutions and highly liquid investments with a maturity of three months or less at the date of purchase.

Grants receivable and allowance for doubtful accounts
Receivables are accounted for on the accrual basis and become past due after 60 days. No allowance for uncollectable accounts has been provided, as 5CHC typically collects all outstanding amounts. Grant receivables are written off if all efforts at collection have failed and management determines that collection is unlikely.

Receivables older than 90 days totaled $65,266, at December 31, 2020.

Donations of property and equipment
Donations of property and equipment (long-lived assets) that do not have donor imposed stipulations about how long the property must be used are recorded as unrestricted contributions in the fiscal year received.

Property and equipment
Purchases of fixed assets costing $2,500 or more are capitalized. Donated fixed assets valued at $2,500 or more are capitalized and recorded at fair value at the time of receipt. Expenditures for major renewals and betterments that extend the useful lives of property and equipment are capitalized. Expenditures for maintenance and repairs are charged to expense as incurred. The cost and accumulated depreciation of property sold or retired is removed from the related asset and accumulated depreciation accounts and any resulting gain or loss is recorded in the fiscal year of disposal. Depreciation is calculated utilizing the straight-line method over the estimated useful lives of the assets, that range from 5 to 10 years for furniture and equipment, 10 to 40 years for building and building improvements.

Impairment of long-lived assets
Long-lived assets are reviewed for impairment whenever events or changes in circumstances indicate that the carrying value may not be recoverable. Recoverability is measured by a comparison of the carrying amount of the asset to the future net undiscounted cash flow expected to be generated and any estimated proceeds from the eventual disposition. If any long-lived assets are considered to be impaired, the impairment to be recognized is measured at the amount by which the carrying amount of the asset exceeds the fair value as determined from an appraisal, discounted cash flow analysis or other valuation technique. There was no impairment loss recognized during the year ended December 31, 2020.

Investments
Investments typically consist of donated, publicly traded securities with readily determinable fair values, presented at fair value in the statement of financial position. Realized and unrealized gains and losses are included in the change in net assets in the accompanying statement of activities. Donated securities are recorded at their fair value on the date of donation which is the closing price per share per published stock market reports. Donated securities are sold upon receipt to ensure the highest value of the security is received as intended by the donor(s).

Accounting for contributions
Contributions, including unconditional promises to give, are recognized when received. All contributions are reported as increases in net assets without donor restrictions unless use of the contributed assets is specifically 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
9

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Note 2 - Significant Accounting Policies (continued)
Accounting for contributions (continued)
restricted by the donor. Amounts received that are restricted by the donor to use in future periods or for specific purposes are reported as increases in net assets with donor restrictions. Unconditional promises with payments due in future years have an implied restriction to be used in the year the payment is due, and therefore are reported as restricted until the payment is due, unless the contribution is clearly intended to support activities of the current fiscal year. Conditional promises, such as matching grants, are not recognized until they become unconditional, that is, until all conditions on which they depend are substantially met.

Contributions in-kind
5CHC sometimes receives contributions in a form other than cash. Donated supplies are recorded as contributions at the date of the gift and as expenses when the donated items are placed into service or distributed. If 5CHC receives a contribution of land, buildings, or equipment, the contributed asset is recognized as an asset at its estimated fair value at the date of the gift, provided that the value of the asset and its estimated useful life meets 5CHC's capitalization policy. Donated use of facilities is reported as contributions and as expenses at the estimated fair value of similar space for rent under similar conditions. If the use of the space is promised unconditionally for a period greater than one year, the contribution is reported as a contribution and an unconditional promise to give at the date of the gift, and the expense is reported over the term of use. 5CHC benefits from personal services provided by many volunteers. Those volunteers have donated regular amounts of time and services in 5CHC's program operations and in its fundraising campaigns. However, the majority of the contributed services do not meet the criteria for recognition in the financial statements. 5CHC records the fair value of contributed services in the financial statements if the services either (a) create or enhance a nonfinancial asset or (b) require specialized skills; are provided by persons possessing those skills; and would need to be purchased if they were not donated as required by ASC 958.

Grant revenue
Grant revenue is recognized when the qualifying costs are incurred for cost-reimbursement grants or contracts or when a unit of service is provided for performance grants. Grant revenue for federal agencies is subject to independent audit under the Office of Management and Budget's audit requirements for federal awards and review by grantor agencies. The review could result in the disallowance of expenditures under the terms of the grant or reductions of future grant funds. Based on prior experience, 5CHC's management believes that costs ultimately disallowed, if any, would not materially affect the financial position of the organization.

Expense recognition and allocation
The cost of providing 5CHC's programs and other activities is summarized on a functional basis in the statement of functional expenses. Expenses that can be identified with a specific program or support service are charged directly to that program or support service. Costs common to multiple functions have been allocated among the various functions benefitted using a reasonable allocation method that is consistently applied, as follows:

Salaries, wages, benefits, and payroll taxes are allocated based on activity reports prepared by key personnel.

Occupancy costs such as utilities, depreciation, and interest are allocated based on the actual costs per square foot for each program.

Insurance, some supplies and miscellaneous expenses that cannot be directly identified are allocated on the basis of employee headcount for each program and supporting activity.

Every 3 years, or more often when new space or programs are added, the bases on which costs are allocated are evaluated.

Management and general expenses include those costs that are not directly identifiable with any specific program, but which provide for the overall support and direction of 5CHC. 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
10

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Note 2 - Significant Accounting Policies (continued)
Expense recognition and allocation (continued)
Fundraising costs are expensed as incurred, even though they may result in contributions received in future years. 5CHC generally does not conduct its fundraising activities in conjunction with its other activities. In the few cases in which it does, such as when the annual report or donor acknowledgements contain requests for contributions, joint costs are allocated between fundraising and management and general expenses in accordance with U.S.

GAAP for costs of activities that include fundraising.

Advertising costs
Advertising costs are recorded as expenses of the applicable program in the period incurred.

Income taxes
5CHC has been determined to be exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, qualifies for the charitable contribution deduction under Section 170(b)(1)(A) and has been classified as an organization other than a private foundation under Section 509(a)(2). With few exceptions, 5CHC is no longer subject to U.S. federal and state income tax examinations by tax authorities for fiscal years before January 1, 2016.

The preparation of financial statements in conformity with U.S. GAAP requires 5CHC to report information regarding its exposure to various tax positions taken by 5CHC. 5CHC has determined whether any tax positions have met the recognition threshold and has measured any entity exposure to those tax positions. Management believes that all relevant tax positions have been adequately addressed and that there are no unrecorded tax liabilities. Federal and state tax authorities generally have the right to examine and audit the previous three years of tax returns filed.

Subsequent events
Management has evaluated subsequent events through May 18, 2021, which was the date the financial statements were available to be issued.

Fair value measurements
FASB ASC 820, Fair Value Measurements and Disclosures, establishes a framework for measuring fair value. That framework provides a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure value.

The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to unobservable inputs (Level 3 measurements). The three levels of the fair value hierarchy under FASB ASC 820 are described on the following page.

Level 1. Inputs to the valuation methodology are unadjusted quoted prices for identical assets or liabilities in active markets that 5CHC has the ability to access.

Level 2. Inputs to the valuation methodology include quoted prices for similar assets or liabilities in active or inactive markets, inputs other than quoted prices that are observable for the asset or liability, and inputs that are derived principally from or corroborated by observable market data by correlation or other means. If the asset or liability has a specified (contractual) term, the Level 2 input must be observable for substantially the full term of the asset or liability.

Level 3. Inputs to valuation methodology are unobservable and significant to the fair value measurement. 5CHC did not have any assets or liabilities using Level 3 valuation methodology.

The primary uses of fair value measures in 5CHC's financial statements are as follows:

Initial measurement of in-kind contributions including donated public securities.

Change in accounting principles
FASB is the Financial Accounting Standards Board and ASU is Accounting Standards Update. 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
11

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Change in accounting principles (continued)
5CHC implemented FASB ASU No. 2016-01 - Financial Instruments-Overall (Subtopic 825-10): Recognition and Measurement of Financial Assets and Financial Liabilities in the current year. This ASU did not have an effect on 5CHC's financial statements since the required disclosures are made annually. 5CHC implemented FASB ASU No. 2016-18 - Statement of Cash Flows (Topic 230): Restricted Cash in the current year which added a column on the statement of cash flows for restricted cash activity. 5CHC implemented FASB ASU No. 2014-09 - Revenue from Contracts With Customers (Topic 606). This ASU did not have an effect on 5CHC's financial statements.
5CHC implemented FASB ASU No. 2018-08 - Revenue Clarifying the Scope and the Accounting Guidance for Contributions Received and Contributions Made (Topic 958). This ASU did not have an effect on 5CHC's financial statements.

Note 3 - Liquidity and Availability
Financial assets available for general expenditure, that is, without donor or other restrictions limiting their use, within one year of December 31, 2020 are:

Financial assets: Amount
Cash $ 196,659
Grants receivable 420,666
Prepaid expenses 8,264
Deposits 7,646
Total financial assets 633,235
Less financial assets held to meet donor-imposed restrictions:

Restricted cash 7,500
Total restricted financial assets 7,500
Amount available for general expenditures within one year $ 625,735 Restricted cash of $7,500 is not available for general operations, rather it is restricted for a specific purpose.

The deposits are rental deposits and will be returned to 5CHC in 2021, and, accordingly are included in the amount available for general expenditures in the next year. 5CHC also has a bank line of credit of $125,000 for cash flow purposes if grants receivable continue to be collected slowly during the pandemic.

Note 4 - Cash
Cash and money market funds are held in separate bank and investment accounts. All cash deposits were insured by federal depository insurance at December 31, 2020, and consisted of the following:

Bank Books
SESLOC Credit Union money market $ 100,016 100,016$
SESLOC Credit Union share account 5 5
Mechanics Bank operations 112,560 95,411
Mechanics Bank programs 1,202 1,027
Petty cash - 200
Subtotal cash in banks and on hand 213,783 196,659
Less restricted cash - 7,500
Total operating cash $ 213,783 189,159$

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020

GROVER BEACH, CALIFORNIA
5CITIES HOMELESS COALITION, INC.

Balance per
12

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Note 5 - Concentrations
Concentrations of grants receivable at December 31, 2020 are as follows:

Amount % of Total
San Luis Obispo County (all grants) $ 364,086 86.55%
City of Grover Beach (CDBG) 42,591 10.12%
All other 13,989 3.33%
Total accounts receivable $ 420,666 100.00%
Concentrations of support and revenues for the year ended December 31, 2020 are as follows:

Amount % of Total
San Luis Obispo County (all grants) $ 580,816 38.32%
City of Grover Beach (all grants) 181,032 11.94%
Other government contracts 29,633 1.95%
Other grants 142,033 9.37%
Contributions (individuals and businesses) 379,839 25.06% Contributions in-kind 131,957 8.71%
Other 70,560 4.65%
Total support and revenues $ 1,515,870 100.00%
Note 6 - Prepaid Expenses and Deposits
Prepaid expenses and deposits consisted of the following at December 31, 2020:

Prepaid expenses: Amount
Prepaid employee benefits $ 3,446
Prepaid rent 4,306
Prepaid property taxes 512
Total prepaid expenses $ 8,264
Deposits:

Former office deposit (to be refunded in 2021) $ 7,146
Warming Center deposit (to be refunded in 2021) 500
Subtotal current deposits 7,646
WEX Bank, gas credit card deposit (long-term) 500
Total deposits $ 8,146
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
13

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Note 7 - Property and Equipment
Property and equipment activity for the fiscal year ended December 31, 2020, is detailed in the following schedule.

Beginning Ending
Property and equipment: Balance Additions Disposals Balance Land $ 350,000 $ - $ - $ 350,000
Building 525,500 - - 525,500
Improvements - 97,759 - 97,759
Vehicles 15,248 - - 15,248
Equipment 8,135 8,193 - 16,328
Fixed assets at cost 898,883 105,952 - 1,004,835
Less: Accumulated depreciation 11,163 17,717 - 28,880
Net fixed assets $ 887,720 $ 88,235 $ - $ 975,955
Note 8 - Investments
Investment activity for the year ended December 31, 2020 is detailed below.

Cost Sale Realized Fair Value
Donated stocks Basis Proceeds Gain(loss) Level
Abbott Labs, 54 shares, 12/2/2020 $ 5,840 $ 5,736 $ (104) 1 Abbott Labs, 23 shares, 12/23/2020 2,471 2,497 26 1
Total $ 8,311 $ 8,233 $ (78)
The stocks were held long enough to sell, accordingly, no other investment income was earned. See Note 14 on in-kind contributions. The above stocks are considered fair value level 1 investments. See Note 2 on pages 10-11 for more details. In brief, the stocks were valued for cost basis at the closing stock market price on the dates of donation.

Note 9 - Deferred Revenue
Deferred revenue consists of payments received from area governments for contracts that have not yet been earned. Deferred revenue is moved to contract revenue once the funds are earned. Deferred revenue for the year ended December 31, 2020 consisted of the following:

Deferred revenue
Vendor, Program Program Amount
City of Arroyo Grande, Warming Center $ 444
City of Pismo Beach, operations 15,000
Emergency Food and Shelter National Board Program (EFSP) Coronavirus Aid, Relief, and Economic Security (CARES) Act $ 188 EFSP 3,087 3,275
San Luis Obispo County
Community Based Organization (CBO), Preventive Health Grant 21,411 Bank of the Sierra, COVID-19 4,719
Hoag Foundation, operations 8,750
Community Foundation of San Luis Obispo County (CFSLOCo) Eviction Prevention (EP) 9,319
Adult Health 17,000
Opportunity to Thrive grant program 4,078
Community Needs 3,715 34,112
Central Coast Funds for Children grant (CCFC) 3,000
Total deferred revenue $ 90,711
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
14

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Note 10 - Bank Line of Credit
5CHC has a $125,000 line of credit with Mechanics Bank at prime plus 2.75% or 8.25% in 2020. The line of credit matures on July 9, 2020, and is secured by all assets of 5CHC. Interest expense on the line of credit totaled $1,505 for 2020 including an annual loan fee of $750. There was no outstanding balance on the credit line at December 31, 2020 and activity for the line during 2020 is as follows:

Beginning Ending
Balance Borrowed Repaid Balance
Bank line of credit activity $ 47,457 $ 42,000 $ (89,457) $ - Note 11 - Notes Payable
Notes payable consisted of the following at December 31, 2020:

Amount
Note payable to Mechanics Bank for the Paycheck Protection Program loan sponsored by the U.S. Small Business Administration (SBA), dated April 24, 2020, payments begin in 2021 unless the forgiveness application is successful, matures April 24, 2024, repayable in 18 monthly payments of principal plus interest at 1%, totaling $4,924, unsecured. See Note 20. $ 87,500 Note payable to the SBA for Economic Disaster Injury Loan (EIDL) of $150,000, dated September 1, 2020, matures September 1, 2050 when all outstanding total $641 and begin on September 1, 2021. Secured by all assets of 5CHC and interest expense includes a $100 lien filing fee. 150,000 Total notes payable 237,500
Less current portion 55,226
Long-term portion $ 182,274
Notes payable maturities are as follows:

Year ending December 31, Amount
2021 $ 55,226
2022 33,145
2023 3,637
2024 3,738
2025 3,949
Thereafter 137,805
Total Notes payable $ 237,500
Note 12 - Net Assets With Donor Restrictions
Net assets with donor restrictions activity for the year ended December 31, 2020, is as follows:

Beginning Ending
Donor and restriction: Balance Received Released Balance New Life Community Church of the Nazarene
for 100 S. 4th Street $ 2,500 $ - $ - $ 2,500
California Fine Wine for 100 S. 4th Street 5,000 - - 5,000 Total $ 7,500 $ - $ - $ 7,500
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
15

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Note 13 - Special Events
5CHC held four special events during 2020 as detailed below. Special event revenue excludes contributions generated by the events which totaled an additional $10,126, presented in individual contributions on the accompanying statement of activities.

Event Direct Net
Special events: Revenue Costs Income
Empty Bowls $ 43,570 $ 6,533 $ 37,037
Fin's Fiesta and Fin's Giving Tuesday 20,547 806 19,741 Hope for Homeless Golf Tour 14,997 1,153 13,844
Total special events $ 79,114 $ 8,492 $ 70,622
Note 14 - Contributions In-kind
5CHC received in-kind contributions from many donors during the year ended December 31, 2020 as listed below.

In-kind contribution: Amount
Special events auction items and supplies $ 55,504
Donated stocks (see Note 8 for details) 8,311
Warming Center blankets and other items 5,606
Other program supplies 60,269
Operating supplies 2,267
Total in-kind contributions income 131,957
Less donated stocks capitalized as investments (8,311)
Total in-kind contributions expense $ 123,646
In addition to the above in-kind contributions, 141 volunteers provided 1,750 hours of work valued at $52,413 for the year ended December 31, 2020. These services did not meet the criteria for recognition in these financial statements as described in Note 2.

Note 15 - Revenue from Contracts
Disaggregation of revenue
5CHC is awarded contracts from local government agencies for provision of services to individuals and families who are homeless, are facing homelessness, or require support to remain housed in south San Luis Obispo County. Support, such as grants and contributions, are received and recorded as income when received since they are not contracts with performance obligations.

Type of income: Amount % of Total
Contracts $ 791,481 52.21%
Grants and contributions 653,829 43.13%
Other revenue 70,560 4.66%
Total support and revenue $ 1,515,870 100.00%
Grant receivables
Grant receivables on the accompanying statement of financial position records amounts owed for contracts that are either not yet completed or not yet paid for in full. Grant receivables for 2020 are as follows:

Grant receivables beginning balance $ 159,868
Grant receivables ending balance 420,666
Amount of change 260,798
Percent change 163%
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
16

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Note 15 - Revenue from Contracts (continued)
Deferred revenue
All of the revenue deferred received last year for unearned contract revenue was earned in 2020 as follows:

Beginning Ending
Balance Received Earned Balance
Deferred revenue from contracts $ 38,604 $ 90,711 $ (38,604) $ 90,711 See Note 9 for deferred revenue detail.

Performance obligations
Contracts generally run for one fiscal year, some longer. All contracts are invoiced to funders as services are provided and revenue is earned, typically on a monthly basis. Contract revenue that has not been recognized at December 31, 2020 was approximately $2,123,026. Of these remaining performance obligations, 5CHC expects to recognize revenue of 57% of this balance over the next twelve months and 43% thereafter.

Other revenue and cost of revenue
Other revenue is primarily special events revenue as detailed in Note 13 along with direct costs of special events.

The remaining revenue is interest income and investment loss.

Note 16 - Operating Leases
5CHC leases office and Warming Center space under operating leases that mature in 2021. Rent Expense for the year ended December 31, 2020 totaled $56,933 for these leases as presented in the accompanying statement of functional expenses. Future lease maturities total $16,306 to be paid for rent in 2021, with $4,306 due for office rent and $12,000 for Warming Center rent.

Note 17 - Concentrations of Risk
Amounts held in financial institutions may at times be in excess of the Federal Deposit Insurance Corporation and Securities Investor Protection Corporation limits during the year. 5CHC deposits its cash with high quality financial institutions and management believes 5CHC is not exposed to significant credit risk on those amounts.

The majority of 5CHC's grants and contracts are received from governmental agencies and foundations. As such, 5CHC's ability to generate resources via grants and contributions is dependent upon the economic health of the governmental agencies and area foundations. An economic downturn could cause a decrease in grants and contributions that coincides with an increase in demand for 5CHC's services.

Note 18 - Commitments
5CHC has a contract with a construction company for roof, windows, and renovations to its building at 100 S. 4th Street for $50,134. The contract balance at December 31, 2020 was $27,145. Of this amount $12,459 is accrued as accounts payable and $14,686 will be completed in 2021.

Note 19 - Prior Period Adjustments
Prior period adjustments were necessary to correct the beginning balance of net assets including restricted contributions recorded as restricted net assets and as unrestricted deferred revenue, plus the omission of 2019 accruals such as prepaid health insurance, accrued wages and paid-time off. Adjustments to the beginning balance of net assets for these prior year accruals are detailed in the following schedule:
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
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Note 19 - Prior Period Adjustments (continued)
Prior period adjustments: Unrestricted Restricted Total Net assets beginning balance at January 1, 2020 $ 971,297 $ 7,500 $ 978,797 Reclass restricted net assets from
deferred revenue at year-end 2019 7,500 - 7,500
Record January 2020 health insurance as
prepaid expenses at year-end 2019 2,068 - 2,068
Record accrued wages at year-end 2019 (14,988) - (14,988) Record paid time off at year-end 2019 (4,502) - (4,502) Total prior period adjustments (9,922) - (9,922)
Net assets beginning balance, restated $ 961,375 $ 7,500 $ 968,875 Note 20 - Subsequent Events
Funding
The following grants and contracts were awarded or renewed by 5CHC's current funders for one or more fiscal years beginning after December 31, 2020:

Contracts Amount
CAPSLO for various programs $ 507,811
City of Grover Beach, Community Development Block Grant 187,301 San Luis Obispo County, various programs 1,332,003
Good Samaritan, Supportive Services for Veterans Families 31,023 Local Initiatives Support Corp., Emergency Rental Assistance 88,936 Total contracts 2,147,074
Grants
Bank of America 10,000
Bank of the Sierra, COVID-19 9,719
Central Coast Funds for Children 3,000
Community Foundation of San Luis Obispo County 62,269
City of Arroyo Grande 444
City of Pismo Beach 15,000
San Luis Obispo County 21,411
Emergency Food and Shelter Program 7,739
Hoag Foundation 8,750
Subtotal grants 138,332
Total contracts and grants $ 2,285,406
Bank Line of Credit
Mechanics Bank line of credit was renewed in September 2020. The line maximum borrowing amount remains $125,000, at prime plus 2.75% or 6% initial rate, matures on July 9, 2022 and is secured by all assets of 5CHC.

Notes Payable
The SBA Paycheck Protection Program loan of $87,500 through Mechanics Bank was forgiven in full on March 24, 2021 including accrued interest totaling $812. The loan forgiveness changes the notes payable maturity schedule presented in Note 11 to the following amounts for the EIDL loan only. The negative amount due in 2021 occurred because loan payments do not begin until September 2021 while interest accrued from September 2020 and was added to principal (negative net payments). 5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
Net Assets
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Note 20 - Subsequent Events (continued)
Notes Payable (continued)
Revised notes payable maturities are as follows:

Year ending December 31, Amount
2021 $ (2,667)
2022 3,538
2023 3,637
2024 3,738
2025 3,949
Thereafter 137,805
Total Notes payable $ 150,000
5CITIES HOMELESS COALITION, INC.

GROVER BEACH, CALIFORNIA

NOTES TO THE FINANCIAL STATEMENTS
For the Year Ended December 31, 2020
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5CITIES HOMELESS COALITION (5CHC)

CONFLICT-OF-INTEREST POLICY
The purpose of this conflict-of-interest policy is to prevent the institutional or personal interests of 5CHC board members, officers, volunteers and staff in decision making roles from interfering with the performance of their duties to 5CHC, and to ensure that there is no personal, professional, or political gain at the expense of 5CHC. This policy is not designed to eliminate relationships and activities that may create a duality of interest, but to require the disclosure of any conflicts of interest and the recusal of any interested party in a decision relating thereto.

A conflict of interest may exist when the interests or potential interests of any director, officer, volunteer (in a decision making role) or staff member, or that person’s close relative, or any individual, group, or organization to which the person associated with 5CHC has allegiance, may be seen as competing with the interests of 5CHC, or may impair such person’s independence or loyalty to 5CHC. A conflict of interest is defined as an interest that might affect, or might reasonably appear to affect, the judgment or conduct of any director, officer, volunteer (in a decision making role) or staff member in a manner that is adverse to the interests of 5CHC.

Examples
A conflict of interest may exist if a director, officer, volunteer (in a decision making role), staff member, or close relative
 Has a business or financial interest in any third party dealing with 5CHC. This does not include ownership interest of less than 5 percent of outstanding securities of public corporations.
 Holds office, serves on a board, participates in management, or is employed by any third party dealing with 5CHC, other than direct funders to 5CHC.  Derives remuneration or other financial gain from a transaction involving 5CHC (other than salary reported on a W-2 or W-9 or salary and benefits expressly authorized by the board).
 Receives gifts from any third party on the basis of his or her position with 5CHC (other than occasional gifts valued at no more than $[50], or if valued at more than $[50], the gift is made available in a team space or common area for others to share — e.g., fruit baskets, boxes of candy). All other gifts should be returned to the donor with the explanation that 5CHC policy does not permit the acceptance of gifts. No personal gift of money should ever be accepted.
 Engages in any outside employment or other activity that will materially encroach on such person’s obligations to 5CHC; compete with 5CHC’s activities; involve any use of 5CHC’s equipment, supplies, or facilities; or imply 5CHC’s sponsorship or support of the outside employment or activity

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Arroyo Grande City CouncilFebruary 14, 2023

Arroyo Grande City Council
February 14, 2023