City Council Meeting - April 25, 2023
1. CALL TO ORDER
Public Comments:
2. ROLL CALL
Public Comments:
3. MOMENT OF REFLECTION
Public Comments:
4. FLAG SALUTE
Public Comments:
5. AGENDA REVIEW
Public Comments:
5.a
Closed Session Announcements
Public Comments:
None.
5.b
Ordinances read in title only
Public Comments:
None.
6. SPECIAL PRESENTATIONS
Public Comments:
6.a
Honorary Proclamation Declaring May as National Foster Care Month Attachments
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Public Comments
1. CC 2023-04-25 Honorary Proclamation_National Foster Care Month.pdf
6.b
Honorary Proclamation Recognizing May 7-13, 2023 as National Travel and Tourism Week Attachments
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Public Comments
1. CC 2023-04-25 Honorary Proclamation_National Travel and Tourism Week.pdf
6.c
Honorary Proclamation Declaring May 7-13, 2023 as Public Service Recognition Week Attachments
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Public Comments
1. CC 2023-04-25 Honorary Proclamation_Public Service Recognition Week.pdf
6.d
City Manager Communications
Public Comments:
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
Public Comments:
7.a
MAYOR RAY RUSSOM:
Public Comments:
California Joint Powers Insurance Authority (CJPIA)
Central Cost Blue Regional Recycled Water Authority Board San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other
7.b
MAYOR PRO TEM BARNEICH:
Public Comments:
Audit Committee
Homeless Services Oversight Council (HSOC)
Zone 3 Water Advisory Board
Other
7.c
COUNCIL MEMBER GEORGE:
Public Comments:
Five Cities Fire Authority
Tourism Business Improvement District Advisory Board
Visit SLO CAL Advisory Board
Other
7.d
COUNCIL MEMBER GUTHRIE:
Public Comments:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.e
COUNCIL MEMBER SECREST:
Public Comments:
Air Pollution Control District (APCD)
South County Chambers of Commerce Arroyo Grande Business Meeting South County Chambers of Commerce Governmental Affairs Committee Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Public Comments:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar:
https://us02web.zoom.us/j/86752345420
; Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
Public Comments:
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Consideration of Cash Disbursement Ratification
Attachments
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Public Comments
1. CC 2023-04-25 Cash Disbursement Ratification.pdf
2. CC 2023-04-25 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2023-04-25 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2023. 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b
Approval of Minutes
Attachments
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Public Comments
1. CC 2023-04-25 Approval of Minutes_Mar28_2023.pdf
2. CC 2023-04-25 Approval of Minutes_Apr11_2023 .pdf
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meetings of March 28, 2023 and April 11, 2023, as submitted.
9.c
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events Attachments
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Public Comments
1. CC 2023-04-25 Continued Local Emergency Ongoing Storm Events.pdf
2. CC 2023-04-25 Attachment 1 - Proposed Resolution.pdf (McDONALD)
Recommended Action:
1)
Adopt a Resolution declaring a continued local emergency related to the ongoing storm events, beginning in December 2022 and continuing through the present. 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.d
Acceptance of Oak Park Boulevard Drainage Repairs Project PW 2020-04 Attachments
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Public Comments
1. CC 2023-04-25 Oak Park Drainage Repairs Project Accept.pdf
2. CC 2023-04-25 Attachment 1 - Oak Park Drainage Repairs NOC.pdf (ROBESON)
Recommended Action:
1) Accept the project improvements as constructed by Raminha Construction, Inc. in accordance with the plans and specifications for the Oak Park Boulevard Drainage Repairs Project, PW 2020-04; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
9.e
Consideration of Approval of an Agreement for Traffic Signal Maintenance with Lee Wilson Electric Company Attachments
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Public Comments
1. CC 2023-04-25 Traffic Signal Maintenance Agreement Approval.pdf
2. CC 2023-04-25 Attachment 1 - Agreement for Contractor Services_Lee Wilson.pdf
3. CC 2023-04-25 Attachment 2 - Bid Log Sheet.pdf
(ROBESON)
Recommended Action:
1) Approve a 2-year agreement with Lee Wilson Electric Company for traffic signal maintenance with the option of two (2) 2-year extensions; and 2) Determine that
approving an agreement for traffic signal maintenance
is categorically exempt
from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the repair,
maintenance, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features , among others,
where the project involves negligible or no expans
ion of existing or former use
(State CEQA Guidelines,
§ 15301), and further finds that
none of the exceptions set forth in State CEQA Guidelines section 15300.2 apply.
9.f
Consideration of a Purchase Order for (1) New Air Compressor; and Declaration of PW-243 - 1989 Air Compressor as Surplus Attachments
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Public Comments
1. CC 2023-04-25 Purchase of Air Compressor.pdf
2. CC 2023-04-25 Attachment 1 - Purchase New Air Compressor.pdf
3. CC 2023-04-25 Attachment 2 - Purchase New Air Compressor.pdf (ROBESON)
Recommended Action:
1) Approve a purchase order for the purchase of a new air compressor and find that the Purchase Order for the specific equipment is unique because of its quality, durability, availability and fitness for the contemplated use; 2) Declare PW-243 - 1989 Air Compressor as surplus; 3) Determine that
approving a purchase order for a new air compressor
is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.g
Monthly Water Supply and Demand Update
Attachments
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Public Comments
1. CC 2023-04-25 Monthly Water Supply and Demand Update.pdf
2. CC 2023-04-25 Attachment 1 - Lopez Monthly Operations Report for March 2023.pdf
3. CC 2023-04-25 Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 2023-04-25 Attachment 3 - Yearly Water Use Comparison.pdf
5. CC 2023-04-25 Attachment 4 - Monthly Monitoring Report for March 2023.pdf (ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
10. PUBLIC HEARINGS
Public Comments:
None.
11. OLD BUSINESS
Public Comments:
11.a
Consider a Draft Amended and Restated JPA of the FCFA, Discuss Terms for a Potential Contract for Fire and Emergency Response Services with the OCSD, and Receive and File the FCFA Final Organizational Assessment Report completed by Baker Tilly Attachments
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Public Comments
1. CC 2023-04-25 FCFA JPA, Oceano Contract, and Baker Tilly Report.pdf
2. CC 2023-04-25 Attachment 1 - FCFA 2023 - Amended and Restated Joint Powers Agreement.pdf
3. CC 2023-04-25 Attachment 1 EX A-D - FCFA Restated JPA Amendments.pdf
4. CC 2023-04-25 Attachment 2 - Baker Tilly FiveCitiesFireAuthOrgAssess Report April2023.pdf (McDONALD)
Recommended Action:
1) Consider and provide direction regarding the draft Amended and Restated Joint Powers Agreement for the Five Cities Fire Authority; 2) Discuss and provide direction regarding preferred terms for a potential contract for service between the FCFA and the OCSD for future fire and emergency response service past June 30, 2023; and 3) Receive and file the final report from Baker Tilly providing an organizational assessment of the FCFA.
12. NEW BUSINESS
Public Comments:
12.a
Discussion of Preschool and Child Care Programs Offered through the Recreation Services Department and the Mark M. Millis Community Center Attachments
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Public Comments
1. CC 2023-04-25 Consideration and Discussion of Preschool and Child Care Program Offered through the Rec Services Department.pdf
2. CC 2023-04-25 Attachments 1-3 Discussion of Preschool and Childcare Program.pdf
3. CC 2023-04-25 Attachment 4 - Correspondence_Redacted.pdf
4. CC 2023-04-25_12a Supplemental 1_Redacted.pdf
5. CC 2023-04-25_12a Supplemental 2_Redacted.pdf
(BOHLKEN)
Recommended Action:
Consider and review the preschool and child care programs offered through the City’s Recreation Services Department and the status of the Mark M. Millis Community Center, and provide direction to staff to phase out its existing child care programs by the fall of 2023.
12.b
Consideration of Annual Report, Adoption of Resolution of Intention to Levy Annual Assessments for the AGTBID; Consideration of Alternatives for Future of AGTBID Attachments
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Public Comments
1. CC 2023-04-25 TBID Annual Report and Resolution for Intent for Levy of Annual Assessments.pdf
2. CC 2023-04-25 Attachment 1 - Proposed Resolution_AGTBID Annual Report.pdf
3. CC 2023-04-25 Attachment 2 - Annual Report_AGTBID.pdf
4. CC 2023-04-25 Attachment 3 - AGTBID FY 2022-23 Budget.pdf
5. CC 2023-04-25_12b Supplemental 1_Redacted.pdf
(McDONALD)
Recommended Action:
1) Receive and approve the Annual Report; 2) Adopt a Resolution of Intention to levy and collect assessments within the Arroyo Grande Tourism Business Improvement District (AGTBID) area for Fiscal Year 2023-24, or provide direction to staff regarding AGTBID alternatives, including but not limited to the possibility of the disestablishment of the AGTBID and winding up of its affairs in accordance with applicable State law; 3) If the Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2023-24 is adopted, set the date for a public hearing for May 23, 2023, in accordance with Streets and Highways Code Section 36534; and 4) Determine that approving the annual report and adopting a resolution of intention to levy and collect assessments , or alternatively providing other direction to City staff on the future of AGTBID, is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) .
13. COUNCIL COMMUNICATIONS
Public Comments:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
Public Comments:
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org
.