From:
To: public comment
Subject: Display of flags
Date: Tuesday, May 23, 2023 12:44:14 PM
To whom it may concern,
Please vote to maintain the current practices of AG flag flying. Keep it simple; US, CA, and city flags only.
Including other interest groups will only lead to more division. There will be no end to who should be represented.
Thank you,
Diana Vasquez
Sent from my iPhone
From: anitaik
To: public comment
Subject: LGBTQ flag display
Date: Tuesday, May 23, 2023 12:04:33 PM
To Whom It May Concern:
I respectfully request that we not display the LGBTQ flag, or any other of any type, than the flag of the USA.
All these labels, not matter what label, race, religion, economic status, LGBTQ, etc… that we are giving one another are dividing us. These labels only foment hate and division and exacerbate our differences. Each group, no matter who, or what they are, or represent, don’t need special recognition. A symbol or sign or whatever else is not needed.
For some reason we are falling under the banner that we have to condone or acknowledge these divisive issues. We each have an individual choice and our individual choice should not be forced upon anyone else to recognize them.
What’s needed is just more kindness and love to one another as individuals. Let’s promote that rather than division and forced controversy.
I personally choose to look at us all, as human beings that bleed the same red blood and are meant to love one another and live peacefully with one another. I don’t need to approve or condone a lifestyle or personal choice of someone in order to just be kind to them, feed them, clothe them, help them. A flag or symbol does none of those actions just stated.
Let’s put a flag up that says and promotes those things instead… Respectfully,
Anita Ikeda
Resident of Arroyo Grande
From: barbara dyer
To: public comment
Subject: Flags
Date: Tuesday, May 23, 2023 11:44:07 AM
I’m very disappointed that the gay pride flag will be waving in Arroyo Grandy for a month. I am a Christian, and I would love it if you waved a Christian flag for a month. If you believe in diversity and you are representing the gay community for a month I believe we should represent the Christian community for a month. Otherwise don’t put any flags except the American flag and the California flag.
Sent from my iPhone
From: Tom Olmstead
To: public comment
Subject: City Council of AG
Date: Tuesday, May 23, 2023 10:49:16 AM
Greetings City Council,
I am writing as a resident of AG living on Bakeman Lane to request that you do not allow the Pride Flag to be flown at our Heritage Park or the City Hall. Folks who identify with this flag are already afforded all the rights, privileges, and protections of being an American citizen. It's my conviction that we do not need to give our community's young people and our visitors the impression that we promote this lifestyle and these values. The values this flag represents could actually confuse young people and percentage wise results in much greater volatility of emotional and psychological duress. It's clear, to me, that our government and community should do more to encourage our children to have the family values that built this lovely community over generations. Please just fly our American flag!
Blessings,
Tom Olmstead
From: Sally Woelper < >
Sent: Tuesday, May 23, 2023 9:21 AM
To: Caren Ray Russom <[email protected]>
Subject: Pride week flags
Dear Caren,
A friend told me that council is voting on flying pride week flags on city property. I am not in favor of this proposal. I’m asking you to vote against it.
Sincerely your neighbor,
Sally J Woelper
Arroyo Grande Sent from my iPhone
From: Candy Welch
To: public comment
Subject: Opposition of item 9F, flying of pride flag at City Hall and Heritage Square Park Date: Tuesday, May 23, 2023 10:28:56 AM
Dear Mayor Rossum and City Council Members,
As a 30 year member of this community and a frequenter (many times per week) of numerous businesses in the Village of Arroyo Grande, I would like to voice my strong opposition to the flying of the pride flag at City Hall and Heritage Square Park (or any other city or state government or community locations) for the month of June; I urge you to vote no on the authorization to do so. Flags flown at those locations should be limited to those that include all of the constituents of that area, for example the state or American flag. The pride flag does not represent me or many others of this community. That in no way means the members of that community do not carry the same rights as all other individuals in our country under the flag of the United States of America. I reason that a flag that was commissioned in 1978 by a San Francisco City Supervisor (with at least a dozen new versions in the past decade to include the ever expanding group of individual’s personal identities) does not belong on the flagpole with the flag of the United States of America, representing the founding and union of our nation in 1776 and those that have died in service to that which the flag represents. The American flag unifies a nation of unique individuals of many different nations, ethnicities, religious and personal beliefs under a banner of freedom. I argue that the pride flag seeks to set apart and draw attention to a select group which is unnecessary at a city or state level because as stated previously the individuals in that group already have the same rights and privileges as every American citizen. So just like Italian Americans are free to fly the flag of their homeland, Italy, at their Italian restaurant or Mexican Americans are free to fly the Mexican flag at their restaurant or when their team is playing in the World Cup (or anytime for that matter), those that resonate with the values of the pride flag are free to fly it on their businesses or homes anytime they want. We are all free to express our opinions in this great nation but we should not expect the whole nation of individuals to adopt our personal belief system. Therefore, flying the pride flag, representing a small group of individuals, should not be done in a public square or city or government setting. Again, I urge you to represent the wishes of the whole of your constituency, rather than a select few, and vote no on the authorization to fly the pride flag at City Hall and Heritage Square Park. I believe that if you choose to authorize the flying of the pride flag at these locations, business will suffer as long as the flag flies. I personally will not go to businesses in the Village of Arroyo Grande for the month of June as a statement against the divisive nature of that decision. You can look to recent issues with Budweiser (leading to a profit loss of over over 1/3 in a few short weeks) to know that the majority of Americans do not support this agenda and are willing to speak with their pocketbook! Thank you for taking time to read my email.
Sincerely,
Candy Welch
From: logan wais
To: public comment
Subject: Flying the flag
Date: Tuesday, May 23, 2023 9:56:50 AM
Hello Arroyo Grande City Counsel ,
The gay flag is not a symbol to fly above our public institutions.
Is it the role of our public officials to decide which sexual fetishes to promote? Think about it. A whole group of people who have unnatural sexual desires for the same sex assemble, call it their “identity”, complain that they are not accepted and then start to pressure everyone into accepting their actions as normal.
It’s the same story over and over.
The truth is It won’t be normal and accepted because men putting their into other men’s will never be normal. it’s not natural. It’s a sexual fetish. It shouldn’t be accepted in society so you shouldn’t fly a flag supporting a particular sexual fetish.
How about a rule where we just don’t fly flags where the group of people establish their group identity by what type of sex they like?
How about we fly flags that unite us? That we can all identify with. We are all Americans. Let’s fly the American flag. Why can’t that be enough?
Do you want other organizations who want their other sexual fetishes knocking on your door demanding you to fly their flag next year? The beastiality group, minor attracted people group, trans movement. “Oh that’ll never happen.” yeah right.
All this is is people who have unnatural sexual fetishes trying to be accepted by society because they want their feelings validated by society. But it’s their own consciences that betray them. That’s why they aren’t content with all the legal backing and protections california has given them.
What else are they lobbying for? They can get “married”. Discrimination is illegal. The problem is cultural not political. They want everyone to see something that is unnatural as natural.
Deeper down is the question “what type of sex is good or bad”. Moral or immoral. That’s a religious question. If you fly the flag you are making a religious statement that homosexual sex is good.
Is it the role of our public officers to assert religious statements? No. You would be supporting the religion of atheistic humanism.
Now you get yourself into supporting particular religions. So then you have to be prepared for all the other religions to start demanding you to fly all their flags too. Honestly, I’d love for you to be a tool to advance my religious beliefs but decent people realize that this is not the duty of our public institutions.
So how about we keep it simple and just fly the American flag.
Sincerely,
Logan wais
Logan Wais
From: Marja Rafiee
To: public comment
Subject: Pride Month & Flag Support
Date: Tuesday, May 23, 2023 9:36:03 AM
Dear AG City Council,
This message is to express my support of the City of Arroyo Grande declaring June as Pride Month (agenda item 6a) and my support of displaying the Pride Flag at Heritage Square Park and at City Hall (agenda item 9f). Let’s show our city and county how AG is the best of both small town and progressive worlds. Let’s show all our community members that they are supported.
Thanks for your consideration,
Marja Rafiee
AG Resident
From: Darsie Cole
To: public comment
Subject: The American Way
Date: Tuesday, May 23, 2023 8:12:56 AM
Hello Arroyo Grande City Council,
Can we please hang a White-Pride Flag? I"m joking, but how Un-American that sounds.
I am writing to voice my opposition to the City of Arroyo Grande's decision to fly a "Gay Pride '' flag at City Hall. As hanging a white-pride flag would be, hanging a pride-flag is also Un-American. And, by the way, I have decades-long gay and lesbian friends and associates and most of them do not agree with flying a pride flag either.
I believe that the only flags that should be flown in front of city government buildings are the U.S. flag, the California state flag, the city flag, the county flag, the POW/MIA flag and flags representing the six branches of the military.
The gay community should not be persecuted or mistreated and neither should I or my family and friends because of our beliefs. Humans' chromosomes determine that there are two, and only two, genders. Everyone is either one or the other, from birth until death. No one should be obligated to address those of some imagined gender by some imagined pronoun.
You folks are elected to lead, so step up and lead. We appreciate your devotion in representing our community and we understand that you are faced with challenges and pressures from many different directions. However, keep it simple and stick with the basics of standing for the American way, tried-and-true American traditions that contributed to the wonderful, free country in which we are fortunate to live.
Thank you for reading my email and considering my comments.
All the best,
Darsie Cole
(cell)
From: Caleb Cole
To: public comment
Subject: My Opinion On The Pride Flag at Arroyo Grande City Hall Date: Tuesday, May 23, 2023 6:52:17 AM
First off I ask that whoever reads this values my voice and doesn't blow this off. We have a great community where people can make their voices heard, but when people in power don't consider both sides of an argument we have a problem. I believe that we should not fly a gay pride flag at the city hall. It is as simple as that, we should not fly a gay pride flag at the city hall.
Thank you for listening to the people who drive through the village everyday and shop there, and eat there, and live there.
-Caleb Cole
From: John Cole
To: public comment
Subject: Public Comment Regarding Pride Flag
Date: Tuesday, May 23, 2023 6:40:44 AM
I am writing to voice my opposition to the City of Arroyo Grandes decision to fly a "Gay Pride '' flag at City Hall. I believe that the only flags that should be flown in front of city government buildings are the U.S. flag, the California state flag, the city flag, the county flag, the POW/MIA flag and flags representing the six branches of the military. I have a live-andlet-live attitude towards gay people. The gay community should not be persecuted or mistreated. I should not be persecuted or mistreated for my belief that their lifestyle is not normal behavior. Our chromosomes determine that there are two, and only two, genders.
Everyone is either one or the other, from birth until death. No one should be obligated to address those of some imagined gender by some imagined pronoun. --
John Cole
From: Scott Kohlbush
To: public comment
Subject: Arroyo Grande Flag Display Policy
Date: Monday, May 22, 2023 11:05:07 PM
May 23, 2023
Dear Members of the Arroyo Grande City Council,
I respectfully request that the Arroyo Grande City Council revise and adopt a Flag Display Policy that is fair for all the citizens of Arroyo Grande. A genuinely non-partisan policy, one that avoids even the appearance of government bias, would only allow for the flags of the United States, California, and the City of Arroyo Grande to be displayed at city-owned or maintained facilities. The display of commemorative flags such as the LGBTQ+ Pride Flag or the flag of any other organization, nation, or social movement should be relegated to the private sector.
The Charter of the City of Arroyo Grande explicitly states that “Local government will promote the health, safety, and welfare of all citizens of this city.” Community representatives such as yourselves, therefore, should not endorse the LGBTQ+ movement - a movement that demeans women by allowing trans athletes to dominate women’s sports and biological men to enter women’s restrooms - a movement that harms children and teens by encouraging them to seek radical treatments such as puberty blockers and non-medical mastectomies, both of which can result in permanent bodily damage.
Additionally, one of the stated goals of this Council’s May 21, 2021 Flag Display Policy is to highlight the “Role of the Arroyo Grande City Hall as an inclusive gathering location.” Flying the LGBTQ+ Flag does not accomplish this goal. Instead, it sends a strong message that those who disagree with the LGBTQ+ viewpoint are not full members of the political community.
True inclusivity, the kind that promotes civic unity, would respect a diversity of opinions and be better served by only displaying the flags of the United States, California, and Arroyo Grande. I urge this council to adopt such a policy.
Sincerely,
Scott Kohlbush
Arroyo Grande resident since 1998
From: Steven Rice
To: public comment
Subject: Gay Pride Banner
Date: Monday, May 22, 2023 9:18:44 PM
Hello, please add my voice to those protesting the flying of the gay pride banner.
From: karina brevetz
To: public comment
Subject: 2023 Pride
Date: Monday, May 22, 2023 9:18:00 PM
To whom it may concern,
I’m writing to request that Arroyo Grande flies the Pride and Trans flag’s this year.
I’d also like it it AG would bring back our own Pride Celebration next year.
It has been missed.
Let’s remind all our visitors that our town stands for Inclusivity, love and respect.
Thank you.
Karina Hughes
From: Leah Close
To: public comment
Subject: Gay Pride Flag
Date: Monday, May 22, 2023 8:53:19 PM
Hello,
I would like to express my opinion with the flying of the gay pride flag for the month of June.
Personally, I think for our small town, it would be hard for people to see and to support that.
We aren’t LA or SF. So many families with young kids go through the village each week. I just don’t think many would be happy with your choice to fly it. Please consider this before making your final decision. I love the feel of our small town. I think this would make it very different for many.
Thank you for taking the time to hear my thoughts.
With love,
A life long citizen of AG
From:
To: public comment
Subject: flying the pride flag
Date: Monday, May 22, 2023 8:49:15 PM
It has come to my attention that the City of Arroyo Grande is planning to fly the rainbow flag for pride month. I don't feel you can justify flying this flag
because you have not flown a flag for any nationality during their month of honor. What flag did you fly for Black history month? How about this month for
Asian Pacific American month. I don't feel it is appropriate to honor one flag over another because pride month is not honoring a nationality. Bad idea.
Sincerely,
a concerned citizen
From: Sharon Billon >
Sent: Monday, May 22, 2023 12:10:09 PM
To: Caren Ray Russom <[email protected]>
Subject: Pride flag
Hello, Mayor Ray-Russom!
It has come to my attention that there is an agenda item on the May 23rd agenda proclaiming Pride Month. While it is understandable to recognize people who feel victimized, this proclamation should not include a motion to fly the Pride Flag on city flagpoles. I oppose any flag begin flown over government buildings except official national, official state, official local government flags, and official military flags. Special interest flags being used in this way is divisive and shows preference for some citizens over others. Please vote NO on the any motion to fly the Pride flag during Pride Month.
Thank you.
Sharon Billon
From: Omega Cox < >
Sent: Monday, May 22, 2023 11:54:28 AM
To: Caren Ray Russom <[email protected]>
Subject: Flag 5.23.23 - items 6a & 9f
Good morning,
I am sending this email with regards to the city council meeting that will be held tomorrow, in particular items 6a/9f:
Honorary Proclamation Declaring June 2023 as “Pride Month” Consideration of Authorizing the Display of the LGTBQ+ Pride Flag During the Month of June 2023 at Heritage Square Park and at City Hall
I plead that we DO NOT authorize the “Pride” flag flown at either City Hall, or Heritage Square Park. In the memo from Whitney McDonald, I am perplexed about this terminology:
"As stated in the adopted Flag Display Policy, the City’s flagpoles are not intended to serve as a forum for free expression by the public. Rather, the City's flagpoles are to be used exclusively by the City, where the City Council may display a commemorative flag as a form of government expression. The City will not display a commemorative flag based on a request from a third party, nor will the City use its flagpoles to sponsor the expression of a third party. Instead, the policy states that such flag, as an expression of the City’s official sentiments, must be requested by a member of the City Council itself.” So as I understand it, the public citizens are bound to whatever the government authorizes and/or requests, including it’s own expression or sentiment for the flag poles, in this case the private matters of the Pride Flag. The commemorative Pride Flag, flown in June to represent the commemorative “Pride Month”— which by it’s own definition, is a month long observance in celebration of lesbian, gay, bisexual, transgender, and queer people — making it sexual in nature and therefore NOT a public matter. It is private, and should remain so. The Pride Flag does not belong at city government or public spaces.
Please maintain only the beautiful Arroyo Grande, State of California, and United States flags flying. It is the responsible thing to do.
This is simply a private matter vs. a public matter. That’s it, it’s not complicated and shouldn’t be controversial.
Thank you, see you at the meeting tomorrow.
Respectfully,
Omega Cox
AG Resident, Voter, and Tax-Payer
From: Doug Joseph
To: public comment
Subject: Gay flag
Date: Monday, May 22, 2023 5:38:21 PM
I here’d that the city of Arroyo grande was planning to fly the Gay flag please don't do that it is telling our kids and grandchildren that it’s ok . But it is not according to the Bible it is an abomination and as a Christian it is the wrong message. Besides that ,do we fly other unsatisfactory organizations flags that we don’t believe in like the nazis? I don’t think so. I’m a democrat and voted that way all my life . I don’t want to have to vote otherwise.
Sent from my iPhone
From: Cathy Joseph
To: public comment
Subject: Gay pride flag
Date: Monday, May 22, 2023 5:02:54 PM
To who it may concern.
I have a real problem with the gay flag being flown from anywhere especially from a government building. God said that being gay is an abomination. What you would be telling the kids that it is an acceptable lifestyle. But actually it’s a sin in the eyes of God. If an adult chooses that lifestyle that’s their choice and God will deal with them. It’s just not something we should encourage with our little ones. Please reconsider notflying this flag.
Thank you,
A very concerned voter.
Sent from Yahoo Mail for iPhone
Links contained in this email have been replaced. If you click on a link in the email above, the link will be analyzed for known threats. If a known threat is found, you will not be able to proceed to the destination. If suspicious content is detected, you will see a warning.
From: Ardy Conway
To: public comment
Subject: Pride flag
Date: Monday, May 22, 2023 4:46:58 PM
I am a resident of Arroyo Grande and I oppose the idea of hanging the pride flag in our city.
Ardy Conway
From: DEBBIE & HORACE REEVES
To: public comment
Subject: flags
Date: Monday, May 22, 2023 4:44:37 PM
Please keep flying the national, city and state flags only in Arroyo Grande. We all can respect and honor these and others are more for certain groups only. We do not need PRIDE flags when we would all pay taxes to promote things we do not respect? I think not. Thank you for keeping AG respectful of our country.
From: Jacki Mallory
To: public comment
Subject: Flags flown at City Hall and City Parks
Date: Monday, May 22, 2023 4:03:03 PM
Dear City Counsel,
I am writing to ask that the counsel vote to only fly the American Flag, our State Flag and our city flag.
I appreciate your consideration,
Jacki Mallory
From: S S
To: public comment
Subject: LBGTQ Flag
Date: Tuesday, May 23, 2023 3:30:30 PM
Dear City Council,
I wish to express my concern over the proposed flag to be flown at the city hall and heritage park.
I feel that we should only fly our national, state and city flags and no other.
Thank you for taking the time to listen to your citizens’ concerns.
Sincerely,
Susan Story
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Interim City Engineer
SUBJECT: Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project
DATE: May 23, 2023
SUMMARY OF ACTION:
Approve the selection of the material, color, and pattern for the replacement of the sidewalk tile bands, tree well surrounds, and etched/painted asphalt in the crosswalks in the Village.
After the material and designs have been approved for this component of the 2022 Concrete Repairs Project, the entire Project will be brought back to Council for approval of the plans, specifications, and estimate and a call for bids. The Project will be constructed in September and October 2023.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The 2022 Concrete Repair Project (Project) is funded with approximately $470,000 of Sales Tax Funds and $56,000 of Community Development Block Grant Funds (CDBG), for a total of $526,000. $414,000 will be used for construction, $41,000 for contingencies and $71,000 for survey and design. The Project will be managed and inspected by City staff during construction.
RECOMMENDATION:
1) Approve the selection of Bear Path clay brick pavers in a red flash color, or equal, with a basketweave pattern in the sidewalk bands and tree well surrounds, and a 90-degree herringbone pattern in selected crosswalks in the Village of Arroyo Grande; 2) Find the action exempt from CEQA under a Class 1 Exemption, which applies to which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and where none of the exceptions to the Class 1 exemption set forth in State CEQA Guidelines Section 15300.2 apply.
Item 9.g.
City Council
Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project May 23, 2023
BACKGROUND:
The City’s 2022 Concrete Repairs Project (Project) is an annual Capital Improvement Project designed to repair sidewalk segments that are damaged or displaced in priority areas such as the Village, safe routes to schools, commercial areas, heavily used pedestrian areas, and to infill missing sidewalk gaps. The Project has three parts described below and shown in Attachments 1 and 2:
Concrete improvements in the Village by replacing tile bands in the sidewalks and tree wells, the colored asphalt crosswalks and two striped crosswalks on East Branch Street and Mason Street intersection with a brick paver material.
This part of the Project is the subject of this report (See Attachment 1). Installation of curb ramps and sidewalk at the intersections of Alder St. and Farroll Ave. and Alder St. and Sandalwood Ave. This work is funded by Community Development Block Grant (CDBG) and is an important safe route to school (See Attachment 1).
Installation and/or repair of missing or damaged sidewalks and under sidewalk drains various locations of the city (See Attachment 2 for locations and details of work).
ANALYSIS OF ISSUES:
This report will address the selection of materials and designs to be used in the sidewalk, tree wells, and crosswalk repairs in the Village along East Branch Street between Traffic Way and Crown Hill Street, the section of Bridge Street from East Branch Street to Nelson Street and a small section of Mason Street (Attachment 3).
The sidewalks and tree wells in the Village are currently lined with terracotta tiles. These tiles have cracked and fractured in many locations throughout the Village requiring extensive maintenance and frequent repairs (Attachment 4). Additionally, these bands present slipping hazards when wet and are difficult to replace in-like due to color differentiations, resulting in an overall inconsistent streetscape. Some crosswalks in the Village are made of etched and painted asphalt and are worn out and in disrepair. This Project will replace the tiled bands on the sidewalks, the tiled tree wells and the etched and painted asphalt crosswalks.
The Village Design Guidelines (“the Guidelines”) objective for the Village Core Downtown area is to enhance and maintain a compact, active street frontage with commercial uses that attract pedestrians (Attachment 5). The Guidelines require:
Sidewalks to be constructed using exposed aggregate with brick, stone or tile bands along Branch Street from Traffic Way to Tally Ho Creek and on Bridge Street between East Branch Street and Nelson Street.
Street trees and sidewalk planters shall be incorporated where feasible and pedestrian circulation will not be obstructed.
Landscaping shall retain existing trees and plants as much as possible.
Item 9.g.
City Council
Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project May 23, 2023
Many of the historic buildings in the Village are made of bricks that were made of clay sources from Tally Ho Canyon. The following article was published on September 20, 1886, in the San Luis Obispo Tribune.
Staff and the Project design consultant have used the Village Design Guidelines and historic building materials used in the Village to select materials that could be used in the sidewalks, tree wells and crosswalks for this Project. Based on the research and discussions with the local community, the use of a brick shape and color was selected as a start of the design. Three brick type material options are:
Colored stamped concrete
Brick pavers made of concrete
Brick pavers made of clay (classic brick style)
Both stamped concrete and brick pavers offer a remedy to the frequent maintenance issues associated with the current terracotta tiles and painted asphalt cross walks and should provide net cost savings to the City, as well as reducing liability concerns and potential trip hazards. Both stamped concrete and brick pavers require routine cleaning and maintenance (every 3 to 5 years) to remove stains and brick pavers require as needed maintenance to keep the joints filled with sand. The primary distinctions between the three alternatives are overall aesthetic qualities and the use of a material that is more historic and classic in nature.
Stamped Concrete
The stamped concrete would be stamped in a brick shape and pattern and colored a brick color. The stamped concrete requires resealing approximately every 2 years to keep the original color. Repairing and replacing stamped concrete is considered more difficult and costly than bricks due to the process involving the replacement of a contiguous slab rather
Item 9.g.
City Council
Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project May 23, 2023
than replacing individually damaged brick pavers. Stamped concrete color options include Terra Cotta, Baja Red, Brick Red, and Tile Red (See below).
Brick Pavers (Concrete)
Concrete bricks from Air Vol Block that are rated for heavy vehicular loads are available in Red, Cambria Gold, Red Charcoal or custom colors (see below). Red is the most traditional choice for brick walkways. The colors should complement the tones and historic characteristics that define the Village Core, without detracting or competing visually. In observing the actual color of the red brick concrete paver, the color appears more in the pink or faded light red hue. Additionally, the concrete material appears to be more of a modern texture.
Brick Pavers (Clay)
The clay brick pavers being recommended for this project are made by Pacific Clay/Bear Path and are rated for heavy vehicular load. The colors that match many of the bricks historically used in the Village of Arroyo Grande are red flash, sunset red and burgundy (see below). A subtlety variegated color, such as “Red Flash” will allow staining and wear to be less obvious over time.
Item 9.g.
City Council
Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project May 23, 2023
Pattern
Stamped concrete and brick placement patterns varieties include basketweave, herringbone, and running bond. Basketweave is the recommended pattern for the sidewalks and tree wells. Herringbone is the recommended pattern for the cross walk at a 90-degree angle. The herringbone pattern is often considered the strongest and most versatile pattern for bricks.
Stakeholder Feedback
City staff met with members of the South County Historical Society and the Arroyo Grande Village Association to brief them on the proposed concrete improvements in the Village and to obtain their input on the material selection. City staff also met several times with the Architectural Review Committee (ARC) to obtain their input on the material selection and forward their recommendation to the City Council.
The final meeting with the ARC on the Project was on April 1, 2023. At the meeting, the ARC unanimously expressed that they were excited about the Project for the Village and thought improvements were needed. The ARC unanimously voted to recommend to the City Council the following material and color and pattern of the material (ARC Minutes - Attachment 6, Construction Details – Attachment 7):
Material – Clay Brick Pavers
Color – Red Flash
Pattern – Basketweave for sidewalk “bands” and planters and a 90-degree Herringbone for crosswalks
Item 9.g.
City Council
Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project May 23, 2023
The purpose of the portions of the Project occurring in the Village is to honor the historic nature of the Village, improve aesthetics, reduce maintenance and increase safety all while keeping the budget within the available funds. Staff has carefully researched materials to replace the existing materials used on the sidewalks, tree wells and crosswalks. The Village Design Guidelines and historic building materials were used as the starting point for design. Materials and designs were vetted with community groups and the ARC. The details of the materials and designs considered are detailed in the Background section of this report.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Use Bear Path clay brick pavers in a red flash color, or equal, with a basket weave pattern in the sidewalk bands and tree well surrounds, and a 90-degree herringbone pattern in the selected crosswalks in the Village of Arroyo Grande for the portions of the 2022 Concrete Repair Project proposed in the Village;
2. Select a different paver material, color, and/or pattern; or
3. Select stamped concrete; or
4. Provide other direction to staff.
ADVANTAGES:
Based on information gathered from other cities and material suppliers, brick (when installed correctly) is the most durable and attractive material over a long period of time and will fit the historic character of the Village of Arroyo Grande. Approval of the proposed brick components of the sidewalk and crosswalk improvements in the Village will enable staff to complete the plans and specifications for the 2022 Concrete Repair Project.
DISADVANTAGES:
No disadvantages are identified currently.
ENVIRONMENTAL REVIEW:
In accordance with the California Environmental Quality Act (CEQA), , the project has been determined to be categorically exempt under a Class 1 Exemption, which applies to which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and where none of the exceptions to the Class 1 exemption set forth in State CEQA Guidelines Section 15300.2 apply.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 9.g.
City Council
Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project May 23, 2023
Attachments:
1. Concrete repairs in the Village and Alder St.
2. Concrete installation and repair at various locations in the city
3. Project Location
4. Existing Conditions
5. Design Guidelines
6. ARC minutes for April 1, 2023
7. 2022 Concrete Repair Project Details in the Village
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4'
5'
20 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
1360 EAST GRAND AVENUE
ATTACHMENT 2
6.5'
4'
26 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
135 SOUTH HALCYON ROAD
8 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 2'
4'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
239 ELM STREET (1)
68 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
7.5'
9'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
239 ELM STREET (2)
14 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 3'
4.5'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
239 ELM STREET (3)
90 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
7.5'
12'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
239 ELM STREET (4)
29 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
4.5'
6.5'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
1200 EAST GRAND AVE (1)
252 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
4.5'
56'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
1200 EAST GRAND AVE (2)
16 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
4.5'
3.5'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
1200 EAST GRAND AVE (3)
16 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
4.5'
3.5'
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
1200 EAST GRAND AVE (4)
12 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 5'
8'
12'
40 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
RANCHO PARKWAY AT PALOS
SECOS
7'
5'
23'
13'
5'
5.5'
12 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 40 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 13 LF OF CURB AND GUTTER REPLACEMENT PER CITY STANDARD 4030
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
JAMES WAY JUST EAST OF
RODEO
6'
3'
6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 3 LF OF CURB AND GUTTER REPLACEMENT PER CITY STANDARD 4030
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
----
388 AVENIDA DE DIAMONTE
6'
6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
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785 VIA BANDELERO
6'
6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420
REMOVE AND REPLACE
EXISTING CONCRETE
APPENDICES
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724 ASILO
ATTACHMENT 3
ATTACHMENT 4
ATTACHMENT 5
ATTACHMENT 3
ATTACHMENT 3
ATTACHMENT 3
1 ACTION MINUTES
MEETING OF THE ARCHITECTURAL REVIEW COMMITEE
May 1, 2023, 2:30 p.m.
Hybrid City Hall Conference Room/Virtual Zoom Meeting
300 East Branch Street, Arroyo Grande
Committee Members Present: Lori Mainini Hall, Kristin Juette, C.J.
Horstman, Glenn Martin
Staff Present: Planning Manager Andrew Perez, Shayna
Gropen
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.
Brown Act, this meeting was held by teleconference.
_____________________________________________________________________
1. CALL TO ORDER
Chair Martin called the meeting to order at 2:30 pm.
2. ROLL CALL
Chair Martin performed the roll call. All Committee Members were present.
3. FLAG SALUTE
Committee Member Juette led the flag salute.
4. AGENDA REVIEW
None.
5. COMMUNITY COMMENTS AND SUGGESTIONS
None received.
6. WRITTEN COMMUNICATIONS
None.
7. CONSENT AGENDA
7.a Approval of Minutes
(PEREZ)
ATTACHMENT 6
2 Moved by Lori Mainini Hall
Seconded by C.J. Horstman
Approve the Minutes of the April 24, 2023 Special Meeting as submitted.
AYES (3): Lori Mainini Hall, C.J. Horstman, and Glenn Martin ABSTAINED (1): Kristin Juette
Passed (3 to 0)
8. PROJECTS
8.a Consideration of Architectural Review 23-002; Construction of a New 6,394 Square Foot Single Family Residence, 1,200 Square Foot Detached Accessory Dwelling Unit, and 1,322 Square Foot Detached Workshop; Applicant – Magenta Family Trust; Representative –
(GROPEN)
Assistant Planner Gropen presented the staff report, describing the project location, applicable development code standards and design guidelines for the subdivision, while specifying that the proposed accessory dwelling unit is not subject to discretionary review. She also described the architectural style, including the proposed colors and materials.
Jennifer Martin, project architect, spoke in support of the project and explained the rationale for the architectural design choices. Wes Arola, landscape architect, answered questions about the planting plan and retaining wall materials. Rosie and Bill Fitzpatrick, project representatives, also answered questions from the Committee.
The Committee spoke is support of the project and found the project in compliance with the design guidelines and appreciated the massing and articulation of the wall planes. The colors and materials were deemed appropriate and the standing seam metal roof was found to be in compliance with the design guidelines.
Moved by Glenn Martin
Seconded by Kristin Juette
The Committee recommends that the Community Development Director approve the project with the condition that the applicant provide evidence that the project, including the detached workshop, is obtains approval from the subdivision's architectural review board prior to building permit issuance.
AYES (4): Lori Mainini Hall, Kristin Juette, C.J. Horstman, and Glenn Martin Passed (4 to 0)
3 8.b Reconsideration of Staff Project 23-005; East Branch Street Tile and Concrete Replacement; Location – East Branch Street Between Traffic Way and Crown Hill Street; Applicant – City of Arroyo Grande
(PEREZ)
Interim City Engineer Kahn presented the staff report and described the new information related to available materials, colors, and pricing for the paving options for this project. He provided material samples from the manufacturer for the Committee to review.
Chair Martin opened public comment. No public comment was received.
The Committee appreciated the opportunity to refine its recommendation with regards to the brick material. The Committee spoke in favor of the clay brick in the Red Flashed coloration but recommended that staff obtain a multiple brick sample to ensure the color variation was not too extreme.
Moved by C.J. Horstman
Seconded by Kristin Juette
The Committee recommends to the City Council that the project use clay bricks for the entire project. Tree wells and sidewalk bands should use a basket weave pattern and crosswalks use a 90-degree herringbone pattern and all bricks be the Red Flashed color.
AYES (4): Lori Mainini Hall, Kristin Juette, C.J. Horstman, and Glenn Martin Passed (4 to 0)
9. DISCUSSION ITEMS
9.a Consideration of the Architectural Review Committee’s Appointment to the Public Art Panel
(PEREZ)
Planning Manager Perez presented the staff report and explained the responsibilities of the Public Art Panel.
Committee Member Hall nominated Committee Member Juette to be the Committee's representative. The nomination was unanimously supported. The Committee unanimously supported Chair Martin to serve as the alternate.
10. COMMITTEE COMMUNICATIONS
Committee Member Hall announced she would be absent from the June meetings.
11. STAFF COMMUNICATIONS
None.
12. ADJOURNMENT
The Meeting adjourned at 3:42 pm.
4 _________________________
Glenn Martin, Chair
_________________________
Andrew Perez, Associate Planner
ADJACENT PAVING PER PLAN
1 2
" RADIUS, TYP.
(2)#4 REBAR CONTINUOUS
#4 REBAR VERT.@ 24" O.C.
PAVERS PER PLAN
1'-0"
4"
12"
CLASS 2 AGGREGATE BASE
AT 95% COMPACTION
SUBGRADE @95% COMPACTION
UPPER 12"
FLUSH FLUSH
12" WIDE FLUSH CURB A 1 1/2" = 1'-0"
JOINT DIMENTION PER
MANUFACTURER
SAND IN JOINTS
INTERLOCKING PAVER
GEOTEXTILE FABRIC
CLEAN WASHED CONCRETE
BEDDING SAND
CLASS 2 AGG. BASE
@ 95% COMPACTION
SUBGRADE @ 95%
COMPACTION, UPPER 12"
"A"
"B"
"C"
DIMENSION "A" DIMENSION "B" DIMENSION "C"
PEDESTRIAN
RATED
60mm MIN. 0'-1" 0'-6"
VEHICULAR
RATED
80mm MIN. 0'-1" 0'-8"
PAVERS B 1 1/2" = 1'-0"
5.3'
4.0'
TREE WELLS 2 0'-1" = 1'-0"
4.0'
2.7'
Varies
1.3'
TILE BANDS (BASKET WEAVE) 1 0'-1" = 1'-0"
Varies
CROSSWALKS 3 0'-1" = 1'-0"
10.0'
VEHICULAR TRAVEL PEDESTRIAN TRAVEL
12" CONCRETE BANDS (TYP)
5 JAV AJS JAV
AS SHOWN
N/A
DETAILS
5/10/2023 2021 CONCRETE REPAIRS PROJECT 6
PW 2022-07
4875 EL CAMINO REAL
ATASCADERO, CA 93422
805-470-1910 FAX 805-461-3175
WWW.EIKHOFDESIGNGROUP.COM
__________ ______________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE
JAV AJS JAV
AS SHOWN
N/A
DETAILS
5/10/2023 2022 CONCRETE REPAIRS PROJECT 6
PRELIMINARY
FOR REVIEW ONLY
ATTACHMENT 7
Item 9.h.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Paul Henderson, Interim Capital Improvement Project Manager SUBJECT: Consideration of an Award of Contract to Main Line Engineering Construction for Construction of the Fair Oaks Avenue Water Line Replacement Project, PW 2023-05
DATE: May 23, 2023
SUMMARY OF ACTION:
Award a construction contract for the Fair Oaks Avenue Water Line Replacement Project (Project) to Main Line Engineering Construction, Inc. The water line section to be replaced is within Fair Oaks Avenue from South Elm Street to Alder Street.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2022-23 budget includes $719,474.43 for the Fair Oaks Avenue Water Main Replacement Project consisting of the following funds: $269,750 of Water Facility Funds and $449,724.43 of American Rescue Plan Act (ARPA) funds.
After receiving bids and proposals to complete the project, it is estimated to cost $791,472.48 to complete the Project. Due to higher than estimated bid costs received, an additional $71,998.05 will be required to be allocated from the Water Facility Fund to complete the Project. The total project budget amount of $791,472.48 includes a 10% contingency for unanticipated costs during construction.
Staff time will be necessary during construction for project administration and management.
RECOMMENDATION:
1) Allocate $71,998.05 from the Water Facility fund to the Fair Oaks Avenue Water Line Replacement Project; 2) Award a contract for the Fair Oaks Avenue Water Line Replacement Project to Main Line Engineering Construction in the amount of $669,435.50; 3) Authorize the City Manager to approve change orders of 10% of the contract amount, $66,943.55, for unanticipated costs during the construction phase of the Project; and 4) Determine that the project is categorically exempt from the California
Item 9.h.
City Council
Consideration of an Award of Contract to Main Line Engineering Construction for Construction of the Fair Oaks Avenue Water Line Replacement Project, PW 2023- 05 May 23, 2023
Environmental Quality Act (CEQA) pursuant to Guidelines Class 1 Section 15301 Existing Facilities, Class 2 Section 15302 Replacement or Reconstruction, and Class 4 Section 15304 Minor Alterations of Land.
BACKGROUND:
The City’s Water System Master Plan was developed by WSC in 2012 and adopted by the City Council in 2013. It recommended several sections of cast iron water mains be replaced due to their condition and age. A section of 8-inch cast iron pipe within Fair Oaks Avenue between South Elm Street and Alder Street is one of these sections. This section of water main was installed in 1929 and will be replaced with an equivalent size PVC pipe.
Cast iron pipe has a useful life of 50-100 years.
The project will consist of replacement of 2,050 feet of water main, new service connections (meters to watermain), and new fire hydrant laterals. Provisions will be made at connection points to waterlines at Pecan Street, Beech Street, and Alder Street for future water main upsizing projects.
On March 28, 2023, the City Council approved the construction plans and specifications for the project and authorized the City Clerk to advertise for sealed construction bids. Six bids were received, ranging from $669,435.50 to $1,088,545.30 (See Bid Opening Log – Attachment 1).
ANALYSIS OF ISSUES:
The lowest responsible bidder for construction of the project was Main Line Engineering Construction with a bid of $669,435.50. This is $37,935.50 higher than budgeted for the construction contract on the Project. The FY 2022-23 budget includes $719,474.43 for the Fair Oaks Avenue Water Main Replacement, South Elm St. to Alder St. Project. After receiving contractor bids, it is estimated that $791,472.48 will be needed to complete the Project.
Table 1 summarizes the FY 2022-23 budget and the estimated budget needed to complete the project.
Table 1 - Project Budget compared to Estimated Cost to Complete FY 2022-23 Budget Current Estimate Addt'l Budget Req'd
Design/Survey $ 3,109.91 $ 4,904.91 $ 1,795.00
Construction $ 631,500.00 $ 669,435.50 $ 37,935.50
Construction Contingencies $ 63,130.00 $ 66,943.55 $ 3,813.55 Contract Admin/Inspection $ 21,734.52 $ 50,188.52 $ 28,454.00 Total $ 719,474.43 $ 791,472.48 $ 71,998.05
Item 9.h.
City Council
Consideration of an Award of Contract to Main Line Engineering Construction for Construction of the Fair Oaks Avenue Water Line Replacement Project, PW 2023- 05 May 23, 2023
The current balance of the FY 2022-23 Water Facility fund is $269,750. City Staff recommends allocating the required additional $71,998.05 to complete the project from this fund. The current balance in the fund is not allocated for other projects and is available for this Project.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. 1) Approve budget increase for the Fair Oaks Avenue Water Line Replacement Project of $71,998.05 to a total of $791,472.48, 2) Award a contract for the Fair Oaks Avenue Water Line Replacement Project to Main Line Engineering Construction in the amount of $669,435.50; 3) Authorize the City Manager to approve change orders for 10% of the contract amount, $66,943.55, for unanticipated costs during the construction phase of the project (total construction costs = $669,435.50 + $66,943.55 = $736,379.05); and 4) Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Class 1 Section 15301 Existing Facilities, Class 2 Section 15302 Replacement or Reconstruction, and Class 4 Section 15304 Minor Alterations of Land;
2. Do not approve staff’s recommendations and request further information;
3. Modify staff’s recommendation and approve; or
4. Provide direction to staff.
ADVANTAGES:
Replacement of the water main on Fair Oaks Avenue between South Elm Street and Alder Street will provide the following advantages:
a. Mitigate future issues of loss of water service and cost of repairs. b. Mitigate future maintenance costs by utilizing new PVC pipe. c. Mitigate future disruptions to traffic and parking for maintenance and repairs.
DISADVANTAGES:
Replacement of the water main within Fair Oaks Avenue between South Elm Street and Alder Street may have the following disadvantages:
a. There will be a temporary shutdown of water service to customers during construction. Written notice will be provided, in advance, to all affected. The duration of service interruption will be minimized by the Contractor to less than 1 working day.
b. There will be temporary disruption to vehicles and pedestrians, including parking.
Construction of the project is scheduled for summer 2023, during the school break, to minimize impact to traveling students/parents of the nearby Harloe Elementary School. Signage and traffic flagging will be used during construction to minimize the impact.
Item 9.h.
City Council
Consideration of an Award of Contract to Main Line Engineering Construction for Construction of the Fair Oaks Avenue Water Line Replacement Project, PW 2023- 05 May 23, 2023
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Class 1 Section 15301 Existing Facilities, Class 2 Section 15302 Replacement or Reconstruction, and Class 4 Section 15304 Minor Alterations of Land.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Bid Opening Log Sheet
ATTACHMENT 1
Item 9.i.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Shane Taylor, Utilities Manager
SUBJECT: Consideration to Approve the Sewer System Management Plan Revision 2
DATE: May 23, 2023
SUMMARY OF ACTION:
Approve and implement the completed Sewer System Management Plan Revision 2 (“SSMP” – Rev. 2) prepared in accordance with the State Water Resources Control Board (SWRCB) General Waste Discharge Requirements (GWDR) Order No. 2006-0003, Provision D.14.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A total of $62,000 has been budgeted in the Sewer Fund within FY 2022-23 budget to formulate and implement the SSMP Rev. 2. Approximately 80 staff hours will be required this Fiscal Year to administer the plan.
RECOMMENDATION:
1) Approve the Sewer System Management Plan - Revision 2; 2) Make findings that approving the Sewer System Management Plan revision is not a project subject to the California Environmental Quality Act (“CEQA”) in accordance with Sections 15301, 15302, 15308 of the (CEQA) Guidelines.
BACKGROUND:
The City, also known as an “Enrollee” prepared an initial wastewater system plan titled the “Collection System Management Plan” in 2006 to comply with requirements of the Central Coast Regional Water Quality Central Board (RWQCB) pursuant to Section 13267 of the California Water Code.
The currently used SSMP was the first revision to the initial Collection System Management Plan. The State Water Resources Control Board renamed these plans as Sewer System Management Plans in 2013, the City’s SSMP was approved by the City Council on October 14, 2014, and the plan was audited in 2016 and 2018. The 2023,
Item 9.i.
City Council
Consideration to Approve the Sewer System Management Plan Revision 2 May 23, 2023
second revision and update to the SSMP being considered meets the requirements of General Order 2006-0003-DWQ. Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States; • Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in the General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies; • Proactively operate and maintain resilient sanitary sewer systems to prevent spills;
• Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements.
ANALYSIS OF ISSUES:
In coordination with City staff, Wallace Group, the City’s consultant, successfully achieved compliance with the 2006 Order.
The SSMP Rev. 2 documents the City’s Sanitary Sewer System, defines the City’s goals for improving its sewer system infrastructure, and establishes an implementation plan and schedule for achieving these goals.
The main goals of the SSMP Rev. 2 are:
• Be available and responsive to the needs of the public, and work cooperatively with local, state, and federal agencies to reduce, mitigate, properly report, and respond to Spills.
• Properly manage and maintain the City of Arroyo Grande public sewer system lines to minimize Spills.
• Identify, prioritize, and continuously renew and replace sewer system lines to maintain reliability.
• Implement regular, proactive maintenance of the sewer system to remove roots, debris, sand, and Fats, Oils and Grease (FOG) in areas prone to blockages that may cause Spills or sewer backups.
There are eleven (11) elements of the SSMP Rev. 2:
1. Goals
2. Organization
3. Legal Authority
Item 9.i.
City Council
Consideration to Approve the Sewer System Management Plan Revision 2 May 23, 2023
4. Sewer System Management Plan Operations and Maintenance
5. Design and Performance Standards
6. Spill Emergency Response Plan
7. Fats, Oils, & Grease Control (FOG) Program
8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement, and Plan Modification
10.Sewer System Management Plan Program Audits
11.Communication Program
To continue compliance with the discharge order, a revised SSMP Rev. 2 was prepared to meet the new requirements, which is mainly the development of Element 6, a new Sanitary Sewer Spill Emergency Response Plan (SERP). The SERP addresses issues such as spill response, detection, mitigation, clean up, investigation, documentation, and reporting. To achieve full compliance, the City also developed contingency data for each sewer lift station that provides location and pipeline location information in the event of an emergency.
SSMP Rev. 2, after approval by the City Council, is required to be submitted to the SWRCB. The SWRCB does not review the document for compliance but can audit and perform inspections if a sewage spill emergency occurs.
The City has been operating the Sanitary Sewer System within the guidelines of the current SSMP. The revised SSMP Rev. 2 meets the current discharge Order.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the Sewer System Management Plan – Revision 2; approval of the SSMP allows the City to meet the (GWDR).
2. Do not approve the Sewer System Management Plan – Revision 2; failure to approve will result in a possible non-compliance with the (GWDR).
3. Modify the Sewer System Management Plan and approve; or
4. Provide direction to staff.
ADVANTAGES:
Approval of the SSMP ensures compliance in meeting with the State certification as determined by the GWDR.
DISADVANTAGES:
None have been identified other than expending $62,000 to administer the SSMP.
ENVIRONMENTAL REVIEW:
Sewer System Management Plans are primarily plans for the operations and maintenance of existing sewer systems. The action to adopt this SSMP is exempt from
Item 9.i.
City Council
Consideration to Approve the Sewer System Management Plan Revision 2 May 23, 2023
the California Environmental Quality Act (“CEQA”, Public Resources Code §2100 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for the protection of the environment. (CEQA Guidelines § 15308.) In addition, the action to adopt this SSMP is exempt pursuant to CEQA Guidelines §§ 15301, 15302 to the extent that it applies to existing sanitary sewer collection systems for their operation and maintenance with negligible or no expansion of use, and to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
None of the exceptions to the categorical exemptions set forth in State CEQA Guidelines section 15300.2 have any applicability here. The SSMP will not impact any environmental resource of hazardous or critical concern, will not result in significant cumulative impacts, is not subject to any unusual circumstances that could result in a significant environmental impact, would not damage any scenic resources within a scenic highway, is not located on a hazardous waste site identified on any list compiled pursuant to Government Code section 65962.5, and would not impact any historical resource.
For all of the foregoing reasons, the entirety of the SSMP is categorically exempt from CEQA.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Sewer System Management Plan
2. Sanitary Sewer Emergency Response Plan
City of Arroyo
Grande
Sewer System
Management Plan
Revision 2
May 2023
WDID#: 3SSO10255
Prepared By
ATTACHMENT 1
Sewer System Management Plan – Revision 02
Certification Statement
City of Arroyo Grande SSMP
CERTIFICATION STATEMENT
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. ______________________________________
Shane Taylor
Utilities Manager/LRO
Sewer System Management Plan – Revision 02
Table of Contents
City of Arroyo Grande SSMP Page TOC-1
TABLE OF CONTENTS
Introduction ...................................................................................................................Intro-1 Element 1 – Goals ..................................................................................................................1-1
1.1 Regulatory Requirements .................................................................................1-1
1.2 Goals Discussion ..............................................................................................1-1 Element 2 – Organization ......................................................................................................2-1
2.1 Regulatory Requirements .................................................................................2-1
2.2 Organization Discussion ...................................................................................2-1
2.3 City of Arroyo Grande Organization ..................................................................2-1
2.4 Description of General Responsibilities.............................................................2-2
2.5 Responsibility for SSMP Implementation ..........................................................2-4
2.6 Chain of Communication for Reporting SSO’s ..................................................2-7 Element 3 – Legal Authority..................................................................................................3-1
3.1 Regulatory Requirements .................................................................................3-1
3.2 Inspections and Maintenance ...........................................................................3-1
3.3 Design and Construction...................................................................................3-2
3.4 Ensure Access to Privately Owned Portions of the Lateral................................3-2
3.5 FOG Control .....................................................................................................3-3
3.6 Enforce Violations of its Sewer Ordinance ........................................................3-3
3.7 Sewer Use Fees ...............................................................................................3-3 Element 4 – Sewer System Management Plan Operations and Maintenance....................4-1
4.1 Regulatory Requirements .................................................................................4-3
4.2 Collection System Map .....................................................................................4-4
4.3 Preventative Operations & Maintenance ...........................................................4-4
4.4 Rehabilitation and Replacement Program.........................................................4-6
4.5 Capital Improvement Program (CIP) .................................................................4-7
4.6 Employee Training............................................................................................4-7
4.7 Equipment and Replacement Inventory ............................................................4-8 Element 5 – Design and Performance Standards ................................................................5-1
5.1 Regulatory Requirements .................................................................................5-1
5.2 Design and Construction Standards..................................................................5-1
5.3 Inspection Standards ........................................................................................5-1 Element 6 – Spill Emergency Response Plan ......................................................................6-1 6-1 Regulatory Requirements .................................................................................6-1 6-2 Spill Response..................................................................................................6-1 6-3 Spill Emergency Response Plan Procedures……………………………………...6-4
Sewer System Management Plan – Revision 02
Table of Contents
City of Arroyo Grande SSMP Page TOC-2
Element 7 – Fats, Oils & Grease Control (FOG) Program....................................................7-1 7-1 Regulatory Requirements .................................................................................7-1 7-2 FOG Control Program Outreach .......................................................................7-1 7-3 FOG Control Program Discussion.....................................................................7-2 7-4 Identification of Grease Problem Areas and Sewer Cleaning ............................7-3 7-5 Legal Authority..................................................................................................7-3 7-6 Identify HMA .....................................................................................................7-4 7-7 FOG Control Measures.....................................................................................7-4 7-8 FOG Program Funding......................................................................................7-4 7-9 FOG Characterization .......................................................................................7-5 7-10 FOG Control Program Website………………………………………………………7-6 Element 8 – System Evaluation and Capacity Assurance Plan ..........................................8-1 8-1 Regulatory Requirements .................................................................................8-1 8-2 System Evaluation and Capacity Assurance Plan.............................................8-1 Element 9 – Monitoring, Measurement & Program Modifications ......................................9-1 9-1 Regulatory Requirements .................................................................................9-1 9-2 Establishing and Prioritizing SSMP Activities ....................................................9-1 9-3 SSMP Implementation Monitoring.....................................................................9-3 9-4 Preventative Maintenance Program Assessment..............................................9-5 9-5 SSMP Updates .................................................................................................9-5 9-6 SSO Trends......................................................................................................9-5 Element 10 – Sewer System Management Plan Audits .....................................................10-1 10-1 Regulatory Requirements ...............................................................................10-1 10-2 SSMP Program Audits ....................................................................................10-1 Element 11 – Communication Plan.....................................................................................11-1 11-1 Regulatory Requirements ...............................................................................11-1 11-2 Communication Program ................................................................................11-1 11-3 Staff Training and Communication ..................................................................11-1
Sewer System Management Plan – Revision 02
Table of Contents
City of Arroyo Grande SSMP Page TOC-3
APPENDICES
Appendix 1 (No Appendix for Element 1)
Appendix 2 Organization
Appendix 3 Legal Authority
Appendix 4 Sewer System Management Plan Operations and Maintenance Appendix 5 (No Appendix for Element 5)
Appendix 6 (No Appendix for Element 6)
Appendix 7 Fats, Oils & Grease Control (FOG) Program
Appendix 8 (No Appendix for Element 8)
Appendix 9 (No Appendix for Element 9)
Appendix 10 Sewer System Management Plan Audits
Appendix 11 (No Appendix for Element 11)
Sewer System Management Plan – Revision 02
Introduction
City of Arroyo Grande SSMP Page Intro-1
Introduction
Background
The City of Arroyo Grande initially prepared a Wastewater Collection System Management Plan in 2006 to comply with requirements of the Central Coast Regional Water Quality Control Board (RWQCB) pursuant to Section 13267 of the California Water Code. The City of Arroyo Grande also complied with RWQCB Sanitary Sewer Overflow (SSO) reporting requirements issued in November 2004 through its enrollment in the reporting program at that time.
On May 2, 2006, the State Water Resource Control Board (SWRCB) adopted Order No. 2006- 0003 a new General Waste Discharge Requirement (GWDR) that requires all public wastewater collection system agencies in California with greater than one mile of sewer collection system to develop and implement a Sewer System Management Plan (SSMP). The Order also requires that cities enroll in and begin the reporting of SSOs using the California Integrated Water Quality System (CIWQS), an electronic reporting system. On February 20, 2008, the State Board adopted Order No. WQ 2008-0002 EXEC which amended the monitoring and reporting requirements for the General Statewide Order. On July 30, 2013, the State Board adopted Order No. WQ 2013-0058-EXEC that further amended the monitoring and reporting requirements.
This SSMP is being updated pursuant to Order No. 2006-0003, Provision D.14. The organization of this document is consistent with the General Statewide Order. The SSMP includes eleven elements, as follows:
1. Goals
2. Organization
3. Legal Authority
4. Sewer System Management Plan Operations and Maintenance
5. Design and Performance Standards
6. Spill Emergency Response Plan
7. Fats, Oils & Grease Control (FOG) Program
8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement and Plan Modifications
10. Sewer System Management Plan Program Audits
11. Communication Program
System Overview
The City of Arroyo Grande is a public agency providing sewage collection services to residential and commercial/institutional establishments. Providing services for approximately 17,963residents, the City maintains 70 miles of sewer main servicing approximately 5,700 residences and 400 commercial/institutional establishments. The City owns and maintains its sewer collection system. The system is connected to a trunk sewer system and wastewater treatment plant (WWTP) that is owned and operated by the South San Luis Obispo County
Sewer System Management Plan – Revision 02
Introduction
City of Arroyo Grande SSMP Page Intro-2
Sanitation District (SSLOCSD). The City of Arroyo Grande is a member agency of the SSLOCSD along with the Oceano Community Services District and the City of Grover Beach.
The City of Arroyo Grande is the largest discharger into the SSLOCSD. The City encompasses
5.45 square miles and has a population of approximately 18,000 people, located by way of latitude 35 degrees 7’ 15” North and longitude of 120 degrees 35’ 12” West.
Figure A: Aerial Map of City of Arroyo Grande
The City of Arroyo Grande (City) is governed by a Council-Manager form of government. The citizens of Arroyo Grande elect a mayor and four council members. Elections are held every two years. Council members serve staggered four-year terms and the mayor is elected every two years. The City Council is an elected body that makes decisions that are in the best interest of the city and its residents. The City Council establishes City policy, setting goals and objectives, approves the annual budget, approves expenditures and performs other related functions. The names of current council members are provided in Appendix 2-1.
The City is responsible for operation and maintenance of the wastewater collection and conveyance systems up to the point of discharge into the SSLOCSD trunk system. The City is dedicated to protecting the environment to the greatest degree possible by ensuring the collection system is operated and maintained properly. This accountability includes preventing overflows, which may include restricting or prohibiting the volume, type, or concentration of wastes allowed to enter the system.
The primary requirement of the GWDR is the management and implementation of a SSMP. By preparing and implementing this plan, the potential of sewer spills should decrease and/or have a low rate of occurrence. The City strives to take a proactive approach to sewer system management.
Beginning in June 2023, a new General Order 2022-0103-DWQ will become effective. A copy of this Order is on file at the City Public Works Office.
Sewer System Management Plan – Revision 02
Element 1 – Goals
City of Arroyo Grande SSMP Page 1-1
Element 1 - Goals
This SSMP element identifies goals the City of Arroyo Grande has established for the management and maintenance of the sewer system and discusses the role of the SSMP in supporting these goals. These goals provide focus for the City of Arroyo Grande Staff to continue high-quality work and to implement improvements in the management of the wastewater collection system.
1.1 Regulatory Requirements
The summarized requirements for the Goals element of the SSMP are as follows:
The Collection system agency must develop goals to properly manage, operate and maintain all parts of its wastewater collection system in order to reduce and prevent Sewer Spills, as well as to mitigate any SSOs that occur. The goals should also address the provisions of adequate capacity to convey peak wastewater flows.
1.2 Goals Discussion
The City of Arroyo Grande seeks to provide a dependable and properly maintained system for wastewater collection for its constituents by meeting the following goals:
• Be available and responsive to the needs of the public, and work cooperatively with local, state and federal agencies to reduce, mitigate, properly report, and respond to Spills.
• Properly manage and maintain the City of Arroyo Grande public sewer system lines to minimize Spills.
• Identify, prioritize, and continuously renew and replace sewer system lines to maintain reliability.
• Implement regular, proactive maintenance of the sewer system to remove roots, debris, sand, and Fats, Oils and Grease (FOG) in areas prone to blockages that may cause Spills or sewer backups.
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Element 2 – Organization City of Arroyo Grande SSMP
City of Arroyo Grande SSMP Page 2-1
Element 2 – Organization
The intent of this section is to identify the City of Arroyo Grande Staff that are responsible for implementing this SSMP, responding to Spill events, and meeting the Spill reporting requirements. This section also includes the designation of the Authorized Representative to comply with the SWRCB requirements for completing and certifying spill reporting.
2.1 Regulatory Requirements
The collection system agency’s SSMP must identify:
• The name of the responsible and authorized representative; • The names and telephone numbers for management, administrative and maintenance positions responsible for implementing specific measures in the SSMP program. Include lines of authority as shown in an organization chart or similar documents with a narrative explanation; and
• The chain of communication for reporting Spills, from receipt of a complaint or other information, including persons responsible for reporting the Spill to the Office of Emergency Services, Regional Water Quality Control Board and, County Environmental Health Agency.
2.2 Organization Discussion
The following section outlines the City of Arroyo Grande organization, general and SSMP responsibilities of personnel, authorized representative, and chains of communication for SSO responding and reporting. (Names and contact information of current Staff is available in Appendix 2-2).
2.3 City of Arroyo Grande Organization
Arroyo Grande was incorporated as a city July 10, 1911. As mentioned earlier, the City of Arroyo Grande is a member agency with SSLOCSD. Arroyo Grande is the largest city served by SSLOCSD. The City of Arroyo Grande is governed by a five member Council, with council members serving four (4) year terms.
The City Council is an elected body that makes decisions in the best interest of the city and its residents. The City Council establishes City policy, establishes goals and objectives, approves the annual budget, approves expenditures and performs other related functions.
Daily management of the sewage collection system is carried out by the Utilities Manager. This individual reports to the Public Works Director who reports to the City Manager. (See Figure 2-1 for The City of Arroyo Grande organization structure). The Utilities Manager is the Legally Responsible Official (LRO) for the City of Arroyo Grande.
The Director is the authorized representative responsible for implementation of the Sewer System Management Plan (SSMP). The Director is also the designated Staff member who is responsible for all Wastewater Collection operations.
A Utilities Lead Worker is on-call during non-office hours.
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Element 2 – Organization City of Arroyo Grande SSMP
City of Arroyo Grande SSMP Page 2-2
Figure 2-1 City of Arroyo Grande Organizational Chart
2.4 Description of General Responsibilities
This section includes a brief description of the job title, authority and respective responsibilities associated with each position.
City Council Members
The legislative head of the City of Arroyo Grande is the City Council which is composed of five members. The five city council members are elected at-large, on a non-partisan basis.
Residents elect the Mayor and four Council members.
Council members serve four-year overlapping terms. The mayor is directly elected and serves a two-year term. The City Council establishes City policies, approves ordinances and resolutions, makes land use decisions, approves agreements and contracts, and hears appeals on decisions made by City Staff or advisory committees. The Mayor and City Council members receive a monthly stipend set by resolution.
One member of the City Council is selected to serve on the South San Luis Obispo County Sanitation District board. (See Appendix 2-1 for a current list of City Council Members.) Assistant City Manager/Public Works Director (Director) This position serves as the primary administrator and liaison between City Manager and Staff.
The Director also makes Public Works policy recommendations. These policies are presented to City Council Members for approval and adoption. The Director is responsible for directing, managing and overseeing activities and operations of the Public Works Department including
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Element 2 – Organization City of Arroyo Grande SSMP
City of Arroyo Grande SSMP Page 2-3
streets, water, and sewer services to coordinate assigned activities with other departments and outside agencies. The Director reviews budget requests and makes recommendations to the City Manager on final expenditure levels, manages all labor/management activities, and performs development review and permit issuance. For name of current position holder see Appendix 2-2.
City Engineer
The City Engineer is responsible for a variety of engineering functions in support of City land development, traffic, and capital improvement programs; to coordinate and plan projects including preparation of proposals, reviewing plans, preparing reports and coordinating construction activities; to ensure work quality and adherence to established policies and procedures; and to perform the more technical and complex tasks relative to assigned area of responsibility. For name of current position holder see Appendix 2-2.
Utilities Manager
The Utilities Manager directs the daily operations of all maintenance activities within the Department. The Utilities Manager develops policies for work activities to ensure compliance while creating benchmarks of the policies implemented. Additionally, the Utilities Manager works with the utilities division regarding any clean ups and repairs made to the City of Arroyo Grande wastewater collection system and related appurtenances. The Utilities Manager also prepares and administers assigned program budgets, monitors and authorizes expenditures and makes recommendations for existing and future Department budgets.
This position serves as one of the standby positions for emergency response for the Public Works Department after office hours. For name of current position holder see Appendix 2-2.
Administrative Secretary
The Administrative Secretary provides administrative support to the Public Works Department and the Director. The Administrative Secretary provides information and assistance to the public regarding departmental policies and procedures while performing a variety of duties relative to an assigned area of responsibility. This position performs secretarial, receptionist and administrative tasks, some of which are complex and confidential in nature. For name of current position holder see Appendix 2-2.
Maintenance Services Staff
Provides support to all parts of operation. Maintenance Services Staff perform a variety of functions related to construction, repair and maintenance of parks, buildings, streets, sewage collection systems or water distribution systems. Maintenance Services Staff operate vehicles, equipment, tools and receive training in emergency response.
Office & 24 Hr. Emergency
The City of Arroyo Grande is open Monday through Friday from 7:30 am to 4 pm. All emergency calls after hours must be placed to the Police Department who will notify the on-call Supervisor.
City of Arroyo Grande
1375 Ash Street
Arroyo Grande, CA 93420
(805) 473-5460 T
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Element 2 – Organization City of Arroyo Grande SSMP
City of Arroyo Grande SSMP Page 2-4
City of Arroyo Grande Police Department
200 N Halcyon Rd
Arroyo Grande, CA 93420
(805) 473-5100 T
2.5 Responsibility for SSMP Implementation
The Director is responsible for overseeing the overall implementation of the SSMP. Various individuals within the City of Arroyo Grande organization are responsible for implementing one or more of the SSMP elements. Table 2-1 summarizes the responsibilities for SSMP implementation by element.
Table 2-1 Responsibility for SSMP Implementation by Element SSMP Element Responsible Person(s)
Goals Utilities Manager & Public Works Director
Organization Utilities Manager & Public Works Director
Legal Authority Utilities Manager, Public Works Director, City Attorney
Operations and Maintenance Program Utilities Manager
Design and Performance Provisions Utilities Manager & City Engineer Overflow Emergency Response Plan Utilities Manager
Fats, Oils and Grease Control Program Utilities Manager System Evaluation and Capacity Assurance
Plan
Utilities Manager & City Engineer
Monitoring, Measurement and Program
Modification
Utilities Manager
SSMP Program Audits Utilities Manager
Communication Program Utilities Manager
Responsibility for Element 1 – Goals
The Utilities Manager & Public Works Director are responsible for leading Staff in the implementation of the City of Arroyo Grande goals.
Responsibility for Element 2 – Organization
The Utilities Manager & Public Works Director are responsible for updating the organizational structure, SSMP implementation assignments, and SSO responding and reporting chain of communication, as needed.
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Element 2 – Organization City of Arroyo Grande SSMP
City of Arroyo Grande SSMP Page 2-5
Responsibility for Element 3 – Legal Authority
The Utilities Manager, Public Works Director and City Attorney are responsible for upholding the City of Arroyo Grande Municipal Code and for drafting new ordinances, as needed.
Responsibility for Element 4 – Operations and Maintenance Program The Utilities Manager is responsible, in part, for 1) Resources and Budget, 2) Outreach to Plumbers and Building Contractors 3) Prioritizing Preventative Maintenance, 4) Purchasing Contingency Equipment and Replacement Inventories, 5) Training for Staff, 6) Updating the Collection System Map, and 7) Scheduling Inspections and Condition Assessments.
Responsibility for Element 5 – Design & Performance Standards The Utilities Manager & City Engineer are responsible for reviewing design and construction documents to ensure that all construction projects meet the City of Arroyo Grande standards.
This position is responsible for updating standards for installation, rehabilitation and repair, as needed. These positions are also responsible for the inspection of construction projects to ensure City of Arroyo Grande standards have been followed.
Responsibility for Element 6 – Overflow Emergency Response Plan The Utilities Manager is responsible for implementation of the Overflow Emergency Response Plan, including revisions to the plan and annual training for maintenance crew members and Staff.
Responsibility for Element 7 – Fats, Oils and Grease (FOG) Control Program The Utilities Manager is responsible for identifying grease hot spots and maintains an effective cleaning program for grease problem areas in the sewers.
Contracted consultant is responsible for inspecting grease traps/interceptors that have been installed at non-residential locations, at the City of Arroyo Grande direction, and for enforcement of regulations, as needed.
Responsibility for Element 8 – System Evaluation and Capacity Assurance Plan The Utilities Manager & City Engineer are responsible for managing the engineering consultant in establishing and assessing capacity requirements for the City of Arroyo Grande collection system and for the preparation and implementation of the City of Arroyo Grande System Evaluation and Capacity Assurance Plan. These positions are responsible for the development and implementation of the city’s long-term Capital Improvement Plan (CIP), including updating budgets and schedules.
Responsibility for Element 9 – Monitoring, Measurement, and Plan Modifications The Utilities Manager is responsible for monitoring the implementation of and assessing the success of the overall SSMP program elements, with the assistance of supporting Staff and engineering consultants. These positions are responsible for identifying trends in SSO occurrences and providing recommendations to the City of Arroyo Grande and the City Council.
Responsibility for Element 10 – SSMP Program Audits
The Utilities Manager are responsible for overseeing the annual SSMP Program audits.
Responsibility for Element 11 – Communication Program
The Utilities Manager are responsible for communicating with the public and regulatory agencies about the status of the City of Arroyo Grande SSMP.
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Element 2 – Organization City of Arroyo Grande SSMP
City of Arroyo Grande SSMP Page 2-6
2.6 Chain of Communication for Reporting SSO’s
The Chain of Communication for Reporting SSOs begins with contact to the City of Arroyo Grande Public Works Administrative office by either residents or the Police Department. The Police Department or Public Works Staff then notifies Operations Staff via phones or pager of the overflow. The City requires a response time of 15 minutes or less during business hours, a response time of one-half hour or less is expected after business hours and on the weekends.
The Utilities Manager is responsible for reporting SSOs to the RWQCB.
The City of Arroyo Grande Public Works contact number is answered Monday – Friday from 7:30 am – 4 pm
(805) 473-5460
All after hour’s emergencies are reported to:
Arroyo Grande Police Department
(805) 473-5100
The City of Arroyo Grande’s procedure is to report all Category 1, 2 and 3 spills as required by the Statewide General Order.
In the event of a report of a possible wastewater spill, or when Staff is contacted concerning odors, standing water or an overflowing maintenance hole, the following steps are taken to verify the report and ensure the safety of the public.
1. The receiver of the call (City Staff or after hours Police Department) will obtain the location from the caller and any description they may have of the problem. Staff will fill in a Sewer Incident Report Form (Spill Response Checklist) and obtain caller name and phone number for follow-up information if necessary. Lift station alarms are also automatically sent to the Supervisory Control and Data Acquisition (SCADA) system that then forwards the alarms to the Police Department Dispatch Center.
2. The call receiver will contact the Utilities Manager by phone immediately who will direct Maintenance Staff to the described location. Utilities Manager will initiate the sewer overflow response report and provide it to the responding Staff.
3. Maintenance Staff will proceed to the location to verify report.
4. If warranted the Utilities Manager may request further support. If Maintenance Staff member is dispatched he/she will keep Administrative Staff informed of progress as necessary.
5. Utilities Manager or his delegate will notify Director.
6. Utilities Manager will notify all appropriate public agencies as described in Element 6 Spill Emergency Response Plan.
Upon completion of containment and clean-up, Utilities Manager will use the Spill Reporting Form to complete the final spill reports to the CIWQS database, RWQCB, , and the SLO County Environmental Health Department as needed.
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Element 2 – Organization City of Arroyo Grande SSMP
City of Arroyo Grande SSMP Page 2-7
Figure 2-2 Chain of Communication for Responding to SSO SSO Identifier contacts City of Arroyo Grande Public Works or if after hours the Police Department
City of AG Public Works (805) 473-5460
Police Dept (805) 473-5100
Staff notifies Utilities Manager
Utilities Manager contacts other Maintenance Staff for assistance, if needed Utilities Manager contacts Director for assistance, if needed Element 2: Organization Appendix
Supporting information for Element 2 is included in Appendix 2. This Appendix includes the following documents:
• Council names and position currently held (updated as needed) • Staff Contact Information (updated as needed)
• Public Works Department Organization Chart
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Element 3 – Legal Authority
City of Arroyo Grande SSMP Page 3-1
Element 3 - Legal Authority
The City of Arroyo Grande has a comprehensive Public Works Sewer Service Systems Municipal Code which is identified as Chapter 13.12 – Sewer Service System, Section
13.12.010-13.12.510. This Chapter of the Municipal Code is available to the public on the internet at:
https://library.municode.com/ca/arroyo_grande/codes/code_of_ordinances?nodeId=CD_ORD_T IT13PUWO_CH13.12SESESY
3.1 Regulatory Requirements
The City will demonstrate, through its sewer codes, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
1. Prevent illicit discharges into its sanitary sewer system (examples may include Inflow & Infiltration (I/I), storm water, chemical dumping, unauthorized debris and cut roots, etc.);
2. Require that sewers and connections be properly designed and constructed;
3. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency, and
4. Limit the discharge of Fats, Oils, and Grease (FOG) and other debris that may cause blockages.
3.2 Inspections and Maintenance
In an effort to control infiltration and inflow the City maintains and inspects portions of the sewer system. All Staff conducting inspections and maintenance to the sewer system are trained, either through a formal or in-house training program. The work of all contractors performing work on the sewer system are monitored, reviewed and inspected by the Maintenance Services Staff.
Specifically, the sections of the City’s Municipal Code to prevent illicit discharges into the sewer system including I/I from laterals, storm water, unauthorized debris, etc. can be found in:
▪ Chapter 13.12 Sewer Service System
Section 13.12.400 – Prohibited discharges
Section 13.12.410 – Commercial and industrial discharges Section 13.12.420 – Private Systems - Discharges
Additional Legal Authority for operation and maintenance of the City sewer system is found in the following South San Luis Obispo Sanitation District Ordinance:
▪ 1994-1 SSLOCSD Pretreatment Ordinance and Requirements This Pretreatment Ordinance can be found at the following link:
https://sslocsd.org/wp-content/uploads/bsk-pdf-manager/2016/10/Pre-T-1994.pdf
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Element 3 – Legal Authority
City of Arroyo Grande SSMP Page 3-2
The City is a satellite wastewater collection system which discharges into the South San Luis Obispo County Sanitation District’s (SSLOCSD) trunk line.
In addition, the City participates in an active FOG Control and Inspection Program (FOG Program). As part of the FOG Program, the City authorizes and provides funding for Environmental Compliance Inspectors to inspect Food Service Establishments (FSEs) and educate owners regarding Best Management Practices (BMPs) for FSEs.
This FOG Control Ordinance can be found at the following link:
https://sslocsd.org/wp-content/uploads/bsk-pdf-manager/2016/10/Adopted-FOG-Ordniance08.pdf
3.3 Design and Construction
The City’s Municipal Code provides the Legal Authority to require the proper design and construction of the City’s sewer system. Standards concerning design and construction ensure the sewer lines and connections are properly designed and constructed. The purpose of the Standards and Specifications is to provide minimum standards for the design, kinds and uses of materials, and the preparation of plans for construction, repair, or alteration of City sewer and water facilities. The City’s standard plans and specifications can be found on the City’s website. ▪ Chapter 13.12 Sewer Service System
Section 13.12.110 – Groups of houses of buildings on one lot – Connections to main sewers
Section 13.12.120 – Sewer connections--Applications
Section 13.12.130 – Private systems—Construction—Inspections Section 13.12.140 – Approval – Required
Section 13.12.150 – Approval - Process
Section 13.12.270 – Inspection required
Section 13.12.370 – Sewer pumps – Backflow valves
The sections, from the Municipal Code, above address the standards expected by the City for conducting repairs or new construction related to the sewer system. In particular, the City requires the use of the uniform plumbing code and permits be obtained prior to construction. All work must be completed based upon the uniform plumbing code and any alterations to this must be approved by the Director.
If it is ever determined that the City’s adopted Standards and Specifications are insufficient the standards and specifications used will be from “Standard Specifications for Public Works Construction” known as the “Green Book”.
3.4 Ensure Access to Privately Owned Portions of the Lateral The City prides itself on its relationship with local residents. The City’s primary goal in instances where access is requested is to determine if Sanitary Sewer Overflows are likely to occur or if damage to the treatment plant or sewer lines is probable, this helps protect the public and environmental health of the City.
▪ Chapter 13.12 Sewer Service System of the City’s Municipal Code Section 13.12.270 – Inspection required
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Element 3 – Legal Authority
City of Arroyo Grande SSMP Page 3-3
Section 13.12.500 – Right of entry
The City’s current Municipal Code permits City representatives to enter premises for inspection, sampling and testing.
3.5 FOG Control
The City has developed a FOG Control and Inspection Program (FOG Program). The City uses the SSLOCSDs FOG Ordinance. The SSLOCSD FOG Ordinance and the City’s FOG Program work in conjunction to include regulations governing the sewer system pertaining to FOG discharges. The Ordinances along with the Municipal Code contain the regulations allowing the implementation of the FOG Program. The Sections governing this are as follows:
▪ Chapter 13.12 Sewer Service System
▪ Chapter 13.12.400 Prohibited Discharges
▪ 1994-1 SSLOCSD Pretreatment Ordinance
▪ 2008-01 SSLOCSD FOG Ordinance
See Element 7 for detailed information pertaining to the FOG Program.
3.6 Enforce Violations of its Sewer Ordinance
It is essential to protect the City from chronic illegal discharge violations or manipulations of the sewer system. In the event that a person fails to comply with the current regulations, violations will be issued. The right to do so is found in The City Municipal Code under:
▪ Chapter 13.12 Sewer Service System
o Sections 13.12.470 -13.12.490 allows the City to request the resident to pay overdue bills.
o Chapter 1.16 – Penalty Provisions
o Chapter 9.12 – Nuisances
o SSLOCSD Resolution No. 2011-295 can be utilized to enforce violations of the SSLOCSD FOG Ordinance: https://sslocsd.org/wp-content/uploads/bsk-pdfmanager/2016/11/FINAL-Resolution-No.-2011-295-SIGNED.pdf
3.7 Sewer Use Fees
Sewer fees are periodically reviewed for proper fee structure and applicability. This is further discussed in the City Municipal Code under:
▪ Chapter 13.12 Sewer Service System
o Section 13.12-190 – Connections—Fees—Capacity
o Section 13.12.210 Connections—Fees—Disposition
o Section 13.12.220 Connections—Fees—Exceptions
o Section 13.12.230 Charges for extraordinary services
o Section 13.12.240 Connections—Fees—Credits
Fees are reviewed and adopted by City Council periodically to determine if the current rates reflect the proper rate pricing.
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Element 4 – Sewer System Management Plan Operations and Maintenance City of Arroyo Grande SSMP Page 4-1
Element 4 – Sewer System Management Plan Operations and Maintenance
The City’s operation and maintenance of its collection system ensures that the system is kept in good working condition. Sewer lift station operations and maintenance work and sewer line operations and maintenance is primarily conducted by City of Arroyo Grande Staff with the support of some additional contract services. This SSMP Element 4 outlines the work that is conducted to accomplish the optimal operation and maintenance of the City’s collection system.
The sewer collection system consists of approximately seventy-one (71) miles of pipelines:
approximately seventy (70) miles of gravity pipelines, which vary in size from four (4) to twentyfour (24) inches in diameter and approximately one (1) mile of force main. The majority of the original sewers were built in the early 1960s.The predominant pipe material is clay pipe. Table 4-1 illustrates the current age of sewer lines in the system, Table 4-2 summarizes a general system inventory of pipeline types and diameters and Figure 4-1 gives a general overview of the current system materials, assets and appurtenances.
Table 4-1: Age of Sewer Lines
Sewer Line Age Percent of Sewer System
Year 2000 to Present 5%
1980 to 1999 5%
1960 to 1979 70%
1940 to 1959 15%
1920 to 1939 5%
1900 to 1919 0
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Table 4-2: System Inventory
Pipe
Diameter in
Inches
Length of Gravity
Sewer
Length of Force Main
Feet Miles Feet Miles
4 264 0.1 2,033 0.4
6 844,533 16 1,381 0.3
8 229,909 43.5 3,068 0.6
10 14,757 2.8 0 0
12 24,683 4.7 0 0
14 2,847 0.5 0 0
15 7,748 1.5 0 0
16 425 0.1 0 0
18 2,620 0.5 0 0
24 883 0.16 0 0
Total 368,669 69.9 6,482 1.2
Number of
Maintenance
Holes
1,757
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Figure 4-1: Sewer System Overview
4.1 Regulatory Requirements
The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s system:
a. Each wastewater collection system agency shall maintain up-to-date maps of its wastewater collection system facilities, showing all gravity line segments and maintenance holes, pumping facilities, pressure pipes and valves, and applicable storm water pumping and piping facilities.
b. Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventive Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders.
c. Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to
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address each deficiency. The program should include regular visual and TV inspections of maintenance holes and sewer pipes, and system for ranking the conditions of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementation of the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan. d. Provide training on a regular basis for staff in sanitary sewer system operations and maintenance and require contractors to be appropriately trained. e. Provide equipment and replacement part inventories, including identification of critical replacement parts.
4.2 Collection System Map
The City of Arroyo Grande maintains a collection system map that outlines the following features: location of the sewer lines, maintenance holes, cleanouts, pipe sizes and pipe materials, and the direction of flow. Pump stations and other special structures are also identified. The City also maintains a Storm Drain System Map for use in the event of a SSO so that staff may locate stormwater inlets and outlets that have the potential to impact surface waters. Sewer Collection and Conveyance System and Stormwater System Atlases are maintained at the City Public Works Department. A general overview of the Storm Drain and Sewer Collection System maps is located in Appendix 4-1. Additional storm water information can be found in the City’s Stormwater Management Plan on the City Website at:
http://www.arroyogrande.org/documentcenter/view/312
As-built plans and construction drawings are also maintained as the collection system is improved and new systems are added or altered. As-built drawings are required by the City as a condition of construction.
4.3 Preventative Operations & Maintenance
The City educates its Staff to think of maintenance in two ways: preventive and corrective.
Corrective maintenance - This can be an actual collapse of an existing sewer; stoppage due to roots, FOG, or other foreign materials; inflow or infiltration; or pump failure. These conditions require immediate action to correct the problem and are further discussed in Element 6 – Overflow Emergency Response. Additionally, the City maintains a Service Request Form to assist staff in responding to regular and emergency requests for corrective maintenance. A copy of this form is found in Appendix 4-2.
Preventive maintenance – This involves inspection of the sewer system and analysis of existing data to identify trouble areas. Inspection and analysis provide guidance in determining the type, degree, and frequency of preventive maintenance required.
The City currently maintains a Utilities Calendar that is used to schedule the following preventative maintenance activities:
o Annual Sewer Main Cleaning
o Problem Area Sewer Main Cleaning (High Maintenance Areas) o Lift Station Cleaning & Maintenance
o Maintenance Hole Maintenance
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o Air/Vacuum Valve Maintenance
The City updates this calendar annually. Current copies of this calendar are maintained at the Public Works office.
The objectives of both are to improve service, reduce emergency occurrences, and to minimize the cost of the preventive maintenance program. In general, the greater the amount of preventive maintenance performed, the less the amount of corrective maintenance that will be required. However, there should be a reasonable balance between the cost of preventive maintenance and a corresponding benefit.
4.3a Pipeline Maintenance
The City of Arroyo Grande has developed a year-round pipeline maintenance program with an emphasis on preventive maintenance, especially in historical trouble areas which are checked at more frequent intervals. The system is videoed in suspected trouble areas on an as needed basis. The City sets a goal to clean and flush the entire system annually. Based on cleaning, flow analysis and video, the City determines which area of the pipeline system would benefit the most by rehabilitation or replacement. Quarterly cleanings are performed at historical problem areas (Hot Spots) based on field crew experience. The City also participates in an active FOG Program and Root treatment program. Overview maps of City sewer system Hot Spots and Root Foaming can be found in Appendix 4-3.
4.3b Maintenance Holes
The City uses visual maintenance hole inspections, as part of day-to-day maintenance. Visual inspections are an inexpensive and quick method of detecting inflow / infiltration sources, the general structural condition of the maintenance hole, and the accuracy of previous system drawings. Formal maintenance hole inspections are also conducted when staff observes potential problems during routine sewer line cleaning. A copy of the form used to report on maintenance hole inspections is located in Appendix 4-4. Visual and video maintenance hole inspections are used to determine the following:
• Exact location of the maintenance hole;
• Condition of cover and frame (defects that may allow inflow); • Is the cover subject to ponding or surface run off;
• Potential area that drains to any defects;
• Condition of bench, risers, grade rings and collar; and • Condition of sewer pipes.
Maintenance hole repairs are required to correct structural deficiencies, effects of corrosion on the internal surface, and to eliminate the inflow of surface or groundwater. The City of Arroyo Grande continues to install maintenance hole inflow covers to minimize potential infiltration.
4.3c Lift Station Maintenance
The City of Arroyo Grande maintains five (5) lift stations. Duplication of equipment and functions provides the flexibility necessary for continued operation during individual shutdowns due to scheduled maintenance or emergencies. Weekly inspections are performed on the lift stations that include the, electrical equipment, instrumentation, wet well condition, venting and housekeeping. Weekly lift station and wet well inspections are performed by field crews. Lift Station wet wells are cleaned quarterly. Staff follows the City’s Facilities Inspection Program
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Guidelines when conducting weekly lift station inspections. A copy of this program is on file at the City’s Public Works office.
A summary of Lift Station descriptions is included in Table 4-3 below:
Table 4-3 Lift Station Summary
Lift
Station
Name
Operating
Point
Pump Type
& Model
Motor
Size
(hp)
# of
Pumps
Wet Well
Dimensions
Last
Upgrade
Emergency
Power
1 810 GPM
@ 180’
TDH
Fairbanks
Morse 60 2
6’ diameter
20’ depth
2005 Permanent
Unit
3 305 GPM
@ 54’
TDH
Wemco
Submersible 7.9 2
4’ diameter
20’ depth
2012 Connection
for Portable
4 230 GPM
@ 23”
TDH
Wemco
Submersible 1.5 2
5’ diameter
16’ depth
2016 None
5 125 GPM
@ 30’
TDH
Wemco
Submersible 3 2
4’ diameter
14’ depth
2009 None
7 175 GPM
@ 60’
TDH
Wemco
Submersible 10 2
7’ diameter
16’ depth
Installed
2001
Connection
for Portable
4.3d Investigation (Complaints)
The service request form is used to record complaints from the public or from another governmental agency. This report becomes a permanent record and is subject to review at a later time. The Operations Staff ensures all entries they are required to make are complete and accurate. The City makes every effort to respond immediately to all sewer-related complaints followed by prompt correction of the defective condition. A sample Work Order is provided in Appendix 4-5.
4.3e Maintenance Records
The City uses a paper-based Work Order system to keep records of preventive maintenance and repair service. (See the sample Work Order provided in Appendix 4-5). The Work Orders allow the City to maintain records concerning a location, basis for required maintenance, materials used, crew leader and the amount of time required to complete the work.
4.4 Rehabilitation and Replacement Program
The City utilizes a number of measures to keep the existing sewer collection system functional.
These range from local rehabilitation to complete replacement of the sewer section.
Sewer System Management Plan – Revision 02
Element 4 – Sewer System Management Plan Operations and Maintenance City of Arroyo Grande SSMP Page 4-7
There are several repair methods available. The choice of method or a combination of methods depends on the physical condition of the sewer system components (i.e., pipeline sections, maintenance holes, and service connections) and the nature and magnitude of the problem. If the problem does not involve the structural integrity of the system's components or the need to increase the capacity of the existing system, rehabilitation can be an effective way of restoring the utility of the system component.
Replacement involves the removal of the existing non-functioning pipes or maintenance holes and replacing them with new ones. The cost of this method, however, is generally much higher than rehabilitation alternatives. Pipe replacement jobs also take longer than pipe rehabilitation jobs.
Lift Station repairs are normally done in-house. Mechanical repairs are performed at the maintenance yard. Electrical repairs are undertaken at the lift stations by Operations Staff. In general, the City maintains in stock a recommended list of spare parts which can be found in Appendix 4. Repairs requiring outside job contracts are those considered major or complex in nature such as control systems, motors and variable speed drives. These jobs are subcontracted.
The City conducted a Wastewater System Master Plan completed by Water Systems Consulting (WSC) in December of 2012. Several methods of analysis were used in this study for all system sewer assets, including hydraulic analysis of pipelines, lift station assessments, maintenance hole assessments, and review of system wide CCTV investigations. A list of Capital Projects addressing Rehabilitation and Replacement of existing sewer assets were identified in this study, ranked by priority, and integrated into the City’s Capital Improvement Program through Fiscal Year 2021/22. This Master Plan Report is located in the following link:
http://www.arroyogrande.org/DocumentCenter/View/1066/Wastewater-System-Master-PlanPDF?bidId=. The City is planning to complete an update to this Master Plan in 2022. An updated list of Capital Projects is provided in Appendix 4-6. Some additional project have been added to this list (in addition to projects identified by the Master Plan) based on City staffs observations and investigations.
Future CCTV and other R&R related investigations will be integrated into updates to this Master Plan in the 2021/22 Fiscal Year. The City will be conducting future CCTV investigations on an “as needed” basis, when problems are encountered.
4.5 Capital Improvement Program (CIP)
Individual Rehabilitation and Replacement Projects are identified and described in the Capital Improvement Program (CIP). A CIP budget and plan are prepared annually and covers a 5-year period. This annual report contains a planned expenditure summary for identified projects, followed by a detailed project description along with a 5-year project expenditure plan (See CIP Appendix 4-6 for project summary). The City of adopted a Water and Wastewater Rate Study Report in 2016 and completed a sewer user fee rate increase. The Resolution and associated fee structure are located in Appendix 4-7. Based on the findings in the report and adopted rate increase, the City’s wastewater enterprise fund is currently financially solvent and is anticipated to be this way for the next five (+) years. Rehabilitation & Replacement projects are shown to have adequate funding for the next five (+) years.
4.6 Employee Training
Training programs include formal classroom, informal on-the-job and hands-on training. Training is conducted by both City Staff and by outside training workshops. On-the-job cross training is
Sewer System Management Plan – Revision 02
Element 4 – Sewer System Management Plan Operations and Maintenance City of Arroyo Grande SSMP Page 4-8
pursued to ensure Staff has a proficient working knowledge of the sewer system. City Staff is also cross-trained so that critical tasks can be performed without interruption even when the crew members change. Task proficiency is a requirement for all job positions and promotions.
Training records are maintained to monitor completed classes and for scheduling.
Crews are initially trained in the proper operation and maintenance of all new major mobile equipment and facilities by the contractor or manufacturer. Written operation and maintenance manuals are used as resource material for initial start-up training as well as new Staff training.
Safety training is an integral part of the City’s program. Every Staff member receives formal training. Staff is trained in confined space entry and in hazardous materials management, as required.
4.7 Equipment and Replacement Inventory
Operations Staff maintain the pump stations but do not perform larger projects to repair or replace underground pipelines. Repair and replacement of underground pipelines are contracted out to licensed contractors who have the equipment, materials and personnel to complete the work. The City maintains an electronic inventory of equipment, replacement parts, and supplies and follows a structured process to ensure an up-to-date accounting and complete inventory of equipment and replacement parts. Parts required for preventive maintenance are identified ahead of time for each specific maintenance task. Parts are secured prior to the start of preventive maintenance. An up-to-date list of critical parts is located in Appendix 4-8.
The City maintains equipment such as sump pumps, portable generators, traffic control and night lighting systems for emergency response. These items are maintained in a ready state for immediate deployment.
Three (3) lift stations are equipped with emergency generator connections that allow the use of portable generators to operate the stations in the event of a prolonged power outage. One lift station has a permanent generator with automatic switch over. The remaining lift stations have connections which allow the use of portable trash pumps. The following pieces of equipment are utilized as backup systems in the event of a lift station emergency:
Equipment Description & Quantity Model Number/Serial Number Trailer Mounted 6” Bypass Pump (1) Gorman Rupp 6”,
Model # 16C2F300,
Serial # 703343
Portable 3” Pump (1) Multi Quip 3”
Model #QP-301-TH
Serial # 301TH-7945
Trailer Mounted Bypass Pump 6” (1) Multiquip, MQ 600 HP Fairbanks Morse 60 hp
4” Submersible Pump (1)
Model #5435MV
Serial #1291086
Tesco-Liquitonic 3: Level Controllers (4) L3000 / N/A
Sewer System Management Plan – Revision 02
Element 4 – Sewer System Management Plan Operations and Maintenance City of Arroyo Grande SSMP Page 4-9
As a backup, managers have credit authority to purchase needed materials and supplies from local vendors of non-stock items when they are critically needed. In the event of an emergency, local retailers are available to supply additional needed equipment and parts on short notice.
The City has a history of purchasing plumbing and wastewater related products from the distributers listed below. They were contacted in mid-2019 and confirmed that the majority of the items required for repair and replacement are currently stocked and available for purchase.
Contact information for the four (4) retailer locations is provided below:
Retailer Contact Service
Ferguson Enterprises San Luis Obispo, 4546 Broad
Street (805) 594-5380
Plumbing Supplies and Tools
Nviro San Luis Obispo, 636 Clarion
Court (805) 801-4065
SCADA, Instrumentation and
Automation Systems
Flo-Systems Burbank, 3010 Floyd Street
(818) 562-5282
Pumps and Wastewater
Equipment
Perry’s Electric Motor &
Control
Santa Maria, 414 S. Western
Ave. (805) 925-8761
Pump Motors and Motor
Rehabilitation
As stated in Element 4, the City is also enrolled in the Cal-Warn Mutual Aid Agreement which makes the eligible to receive equipment from surrounding agencies in the event of an emergency. Contact formation for enrolled members can be found at www.calwarn.org.
Sewer System Management Plan – Revision 02
Element 5 – Design and Performance Standards
City of Arroyo Grande SSMP Page 5-1
Element 5 - Design and Performance Standards
This section describes existing City standards that are in place and the process for revising them. It also covers compliance inspection standards that are existing and in use.
5.1 Regulatory Requirements
The SSMP must identify design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems.
The SSMP must identify the procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
5.2 Design and Construction Standards
The purpose of the Standards and Specifications is to provide minimum standards for the design, types and uses of materials, and the preparation of plans for construction, repair, or alteration of City sewer and water facilities. The following sections, from the City Municipal Code, address the standards expected by the City for conducting repairs or new construction related to the sewer system.
▪ Chapter 13.12 Sewer Service System
Section 13.12.120 – Sewer connections--Applications
Section 13.12.130 – Private systems—Construction--Inspections Section 13.12.270 – Inspection required
In particular, the City requires the use of the California Uniform Plumbing Code (UPC) and permits must be obtained prior to construction. All work must be completed based upon the UPC and alterations must be approved by the Director.
If it is ever determined that the City’s adopted Standards and Specifications are insufficient, the standards and specifications used will be those of the “Standard Specifications for Public Works Construction” also known as “the Green Book”.
5.3 Inspection Standards
The City’s standard public works procedure requires work to be placed into service only after it is accepted by the Utilities Supervisor following satisfactory inspection and testing. The City provides continuous inspection during the construction of sewer facilities and believes that proper installation is the key to ensuring proper operation and maximum life expectancy.
The City’s Standard Specifications for Sanitary Sewer Systems can be found in Division VIII:
Miscellaneous Construction, 77-3 at the following link:
https://www.arroyogrande.org/DocumentCenter/View/3151/2016-Standard-Specifications-andEngineering-Standards-PDF These standards provide for design standards, construction standards, specifications and testing requirements for the installation or reconstruction of sanitary sewer systems.
Sewer System Management Plan – Revision 02
Element 6 – Sewer System Management Plan SERP
City of Arroyo Grande SSMP Page 6-1
Element 6 - Spill Emergency Response Plan
The Spill Emergency Response Plan (SERP) is summarized in this SSMP Element. The complete SERP is on file at the City Public Works Office. The SERP addresses issues such as Spill response, detection, mitigation, clean up, investigation, documentation, and reporting.
6.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Attachment D Section 6 states:
Enrollee shall update and implement its Spill Emergency Response Plan.
The Plan must include an up-to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
o Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
o Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; o Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; o Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
o Address emergency system operations, traffic control and other necessary response activities;
o Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
o Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
o Remove sewage from the drainage conveyance system;
o Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; o Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
o Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; o Conduct post-spill assessments of spill response activities; o Document and report spill events as required in this General Order; and o Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
6.2 Spill Response
Staff is on-call twenty-four (24) hours per day, seven (7) days per week. The goal for responding to an SSO during business hours is 15 minutes from receipt of call. During non-business hours, the City’s goal for responding to a Spill is 30 minutes. The City has invested in Supervisory Control and Data Acquisition (SCADA) which allows for constant monitoring of Lift Station wet wells. This feature dispatches maintenance staff to the problem before there is a high level in the well and the potential for a spill. Staff can also review the performance of each facility via SCADA prior to responding to determine how serious the problem is and how heavy the flow is, so that a vacuum truck can be dispatched if necessary.
Sewer System Management Plan – Revision 02
Element 6 – Sewer System Management Plan SERP
City of Arroyo Grande SSMP Page 6-2
City of Arroyo Grande operations, maintenance, and emergency response activities are funded annually through an adopted budget. Staff maintains all equipment necessary to maintain the sewer collection and conveyance system and respond to Spills. Examples of this equipment are; Vactor Truck, sewer bypass pumps, service crane trucks, and spill containment materials.
The City’s policy is to respond to all spills within the City service area boundary and provide mutual aid outside the City boundary, whether on public or private property and to take all steps possible to prevent the spills from reaching the storm drains, flood control channels, or waters of the State. The City is enrolled in a mutual aid agreement for assistance with emergency response activities. Contact information for enrolled members can be found at www.calwarn.org.
The City developed a Spill Emergency Response Plan (SERP) for emergency response to Spills to help ensure appropriate response to all Spills. These procedures are planned to be implemented before June 2023. Element 2 of this SSMP addresses the organizational structure and responsibilities of City staff. The lines of authority during an emergency are shown in Figure 6-1.
Sewer System Management Plan – Revision 02
Element 6 – Sewer System Management Plan SERP
City of Arroyo Grande SSMP Page 6-3
Figure 6-1 SSO Reporting Chain of Command
Figure 6-2 SSO Notification and Reporting Overview
Observer
Public Works
Director
805-473-5466
On-Call
Staff
805-473-5100
Public Works
Staff
805-473-5460
Notifies
City
805-473-5460
5 Cities Fire
Authority
805-473-5490
SLO County
EH/Haz Mat
Division
805-781-5544
Utilities
Manager
805-473-5464
805-459-4859
805-459-4859
Public Works
Director
805-473-5466
Utilities
Manager
805-473-5464
805-459-4859
SSO Notification and
Reporting to Appropriate
Agencies
After-hours,
Message Directs Caller
If Hazardous Substances
Are Involved
If Hazardous
Substances Are Involved
Utilities
Manager
805-473-5464
805-459-4859
Sewer System Management Plan – Revision 02
Element 6 – Sewer System Management Plan SERP
City of Arroyo Grande SSMP Page 6-4
6.3 Spill Emergency Response Plan Procedures
The City has developed a complete Spill Emergency Response Plan that is maintained at the City Public Works office. The plan contains the following information and procedures:
o Introduction and Definitions
o Prohibitions & Notification Procedures
o Regulatory Agency Contacts
o City Call Out List
o Spill Response Traffic Control
o Spill Containment and Cleanup
o Pump Station and Force Main Failure
o Contingency Contacts Lift Station Failure
o Force Main Spills
o Prolonged Spill Response
o Contractor Spill Response
o Spill Volume Estimation
o Coordination with Storm Drain Agencies and Water Systems o Receiving Water Monitoring
o Water Body Closures & Beneficial Uses
o Reporting Procedures
o Detailed Reporting Requirements
o Post Spill Investigations
o Training
Attachments
o Post Spill Investigation Form
o Spill Response Field Checklist
Sewer System Management Plan – Revision 02
Element 7 – Fats, Oils & Grease Control (FOG) Program
City of Arroyo Grande SSMP Page 7-1
Element 7 - Fats, Oils & Grease Control (FOG) Program
The City of Arroyo Grande has an active FOG control and inspection program. As of 2020 approximately 68 facilities are enrolled in the FOG Program. The City remains very proactive in addressing its High Maintenance Areas (HMA) attributed to grease that have a history of minor blockages created by these substances. The City has realized a significant reduction in SSOs as a result of implementing a FOG Control Program. As a result, the City is entering its thirteenth year of program implementation.
7.1 Regulatory Requirements
The FOG source control program includes the following as appropriate:
• An implementation plan and schedule for public education outreach program that promotes proper disposal of FOG.
• An Ordinance establishing the legal authority of the District to prohibit FOG discharges to the system and identifies measures to prevent SSOs and blockages caused by FOG. • Requirements to install grease removal devices (such as traps or interceptors); the development of design standards for such devices, maintenance requirements, Best Management Practices (BMP) requirements; and record keeping and reporting requirements.
• Establishes authority to inspect grease producing facilities and assesses whether the District has sufficient Staff to inspect and enforce the FOG ordinance. • An identification of sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section,
• Development and implementation of source control measures for all sources of FOG discharged to the sewer system.
7.2 FOG Control Program Outreach
The City’s FOG Program outreach began in 2007 and it remains a major component of the SSMP program. Prior to program “kick off” the City, in partnership with South San Luis Obispo County Sanitation District (SSLOCSD), worked to inform FSEs of the FOG Program and its requirements. FOG information flyers were mailed to each FSE. Following the distribution of the flyers; FSE surveys and personal phone calls were made to each owner or manager of the facility. This allowed each affected party to ask questions and receive information regarding the FOG Program prior to any inspection of the facility.
The City has made available the following items to each Food Service Establishment (FSE) within the city:
• Best Management Practices (BMP) in English and Spanish Appendix 7-2 • Grease Hauler List Appendix 7-3
• Cleaning Record Form (English and Spanish) Appendix 7-4 • Contractor Pumping Record Appendix 7-5
• How to Clean Your Grease Trap Poster Appendix 7-6
Inspectors have these items available when an FSE is inspected. The cost of the program is included in the sewer rates. At this time permitting and inspection require no additional fees.
Sewer System Management Plan – Revision 02
Element 7 – Fats, Oils & Grease Control (FOG) Program
City of Arroyo Grande SSMP Page 7-2
Residential outreach is also an important element for reducing the amount of FOG entering the collection system. While requiring grease traps and interceptors is not possible to the residential community, education is.
The City recently developed a FOG Control Webpage which can be found in the following link:
http://www.arroyogrande.org/644/Fats-Oils-Grease-FOG
This webpage provides additional FOG control information for both Commercial and Residential customers in the City service area.
7.3 FOG Control Program Discussion
The City of Arroyo Grande developed a FOG Inspection Program in July 2007 and utilizes the South San Luis Obispo County Sanitation District FOG Ordinance as the legal authority for program implementation. This ordinance establishes the regulations and requirements governing the protection of the sewer system from fats, oils and grease.
The goals of the FOG Control Program are to reduce the amount of fat, oils, and grease entering the sewer system, inspect all food service establishments for FOG violations, provide education to FSEs and reduce maintenance costs from grease related problems. Doing so should reduce the risk of Sanitary Sewer Overflows and increase the longevity of the sewer collection lines.
The City’s FOG Control Program meets all the guidelines required by the State and Regional Water Quality Control Board and includes following:
• Restaurants and food service establishments (FSEs) that generate grease are required to obtain a Source Control/FOG Permit.
• FSEs are inspected at a minimum of twice per year. FSEs may be inspected more frequently as determined by the City and/or as warranted by current program compliance and past history.
• All FSEs are required to use best management practices (BMP) to reduce grease discharged to the sewer system (e.g.; store waste grease in barrels to haul off site, scrape remaining food off plates and into trash receptacle before washing). • Any FSE planning a remodel is required to include installation of a grease trap/interceptor.
• All new FSE construction will require installation of a grease trap/interceptor, regardless of size (type of foods produced may negate the need for trap installation; a variance will be issued in lieu of permit for trap installation).
• Exemptions or variances shall be available to FSEs that do not generate grease, do not cause related sewer blockages, and/or have limited space on their property that makes it impossible to install a grease trap/interceptor.
• Garbage grinders will be prohibited in all restaurants except where specifically allowed by the City.
• Several options regarding program fees will be evaluated annually. Program fees are intended to help alleviate the burden of the program costs and to assist in facilitating a successful FOG Control Program. The City currently is absorbing the program and inspection costs in its General Fund.
Sewer System Management Plan – Revision 02
Element 7 – Fats, Oils & Grease Control (FOG) Program
City of Arroyo Grande SSMP Page 7-3
7.4 Identification of Grease Problem Areas and Sewer Cleaning One objective of a FOG control program is the identification of trouble spots, or HMA, that are likely or prove to have grease accumulation. The City identifies potential grease problem areas by tracking locations and causes of dry weather blockages and SSO’s. FOG accumulation is also documented when seen in the sewer system during a visual inspection by Closed Circuit Television (CCTV). If the specific trouble spots occur in close proximity to several restaurants or grease-producing facilities the FSEs will be considered a potential source of the FOG in the sewer and increased inspections will take place. Additionally, the identified locations will be noted in the O&M program and will be monitored for cleaning frequency requirements.
The City’s Maintenance Staff maintains a sewer atlas depicting each manhole location. This data is used in conjunction with cleaning logs, for which Staff will note the date and time of flushing as well as debris type and severity.
Additional information about cleaning and maintenance is included in Element 4: Operations and Maintenance Program.
7.5 Legal Authority
The City FOG Program is governed by the SSLOCSD FOG Control Ordinance 2008-01. This is the second Ordinance that the City will be adopting on behalf its treatment plant. This decision is being made because FOG control is an element of Pretreatment. The other Ordinance currently in use is the SSLOCSD’s Pretreatment Ordinance 1994-1.
The FOG Ordinance includes:
▪ Establishment of enforcement authority
▪ Limits on types of wastes discharged to public sewers ▪ Requirements for specific design and construction of grease interceptors and/or traps, ▪ Requirements for the installation of grease interceptors ▪ Requirements for maintenance of grease interceptors,
▪ Enforcement, and
▪ Implementation measures, as appropriate.
If the City finds that a grease interceptor or gravity separating device installed prior to the effective date of the ordinance that is incapable of adequately retaining the grease or oil in the wastewater flow, the City notifies the user, in writing, that an adequate interceptor or gravity separating device shall be installed within a specific, reasonable time period. This Ordinance is found in the following link:
https://sslocsd.org/wp-content/uploads/bsk-pdf-manager/2016/10/Adopted-FOG-Ordniance08.pdf
7.6 Identify HMA
The City’s maintenance Staff continues to identify sections of the sewer collections system subject to grease buildup and establishes a cleaning maintenance schedule for each section.
The City has compiled a list of ‘hot spots’, or HMA, within the community. These areas of concerns have been put on an increased cleaning schedule and will be monitored annually for
Sewer System Management Plan – Revision 02
Element 7 – Fats, Oils & Grease Control (FOG) Program
City of Arroyo Grande SSMP Page 7-4
cleaning frequency. The City tracks these “Trouble Spots” on a Sewer Atlas and in the City’s GIS Mapping System which is accessed/maintained at the Public Works office.
7.7 FOG Control Measures
The City has implemented FOG control measures for all sources of grease and fats discharged to the sewer system. One of the elements that is provided to FSEs or other interested parties is the BMP manual. This manual helps to provide guidance and suggestions to FSEs in reducing the amount of FOG discharged. Implementing many of the simple inexpensive procedures can reduce the amount of FOG discharged by 90%. The FOG BMP Manual includes the following:
• Train kitchen Staff and other employees about how they can help ensure BMPs are implemented
• Post "No Grease" signs above all sinks and on the front of dishwashers • Use water temperatures less than 140° F in all sinks, especially the pre-rinse sink before the mechanical dishwasher
• Recycle waste cooking oil
• "Dry wipe" pots, pans, and dishware prior to dishwashing • Dispose of food waste by recycling and/or solid waste removal • Properly Maintain Grease Trap/Interceptors
• Clean under-the-sink grease traps according to permitted cleaning frequency, or more frequently, if needed
• Clean grease interceptors according to permitted cleaning frequency, at least quarterly • Keep a maintenance log (record keeping)
• Cover outdoor grease and oil storage containers
• Locate grease dumpsters and storage containers away from storm drain catch basins
7.8 FOG Program Funding
The FOG Program is funded annually through the Sewer Fund and has been contracted out for inspection and administration purposes only. Program fees are included in the sewer rates in order to help alleviate the cost for an FSE to reach compliance. If at some time it is determined that program costs exceed maintenance reductions then the City will evaluate a fee-based program. The City reports a general reduction in Maintenance requirements and emergency response as a result of the FOG Control Program.
Sewer System Management Plan – Revision 02
Element 7 – Fats, Oils & Grease Control (FOG) Program
City of Arroyo Grande SSMP Page 7-5
7.9 FOG Characterization
The City inspects all FSEs that are located within its jurisdiction. Each is closely evaluated to determine if the FSE is in compliance with the current regulations. Facilities that contain high fats, oils and grease menu items are inspected for properly working grease traps and/or interceptors. Facilities are also required to maintain proper documentation for each time their trap or interceptor is cleaned. These records must be maintained and be made available for a minimum of two years on-site. In some cases, if a facility does not currently maintain a grease trap or interceptor, one may be required to be installed. This is based upon current regulations.
The current California Uniform Plumbing Code is closely followed for determining type and size of unit that will be required. Justification for grease trap versus interceptor installation is based upon foods served and prepared, number drains within the facility, type of dishwasher (if any), size and history of SSOs attributed to the establishment. Dye testing is also conducted when it is necessary to determine specific drainage sources.
There are two types of permits issued. The first is a standard FOG Permit. A standard permit is issued to all typical FSEs that discharge FOG into the sewer system. Typically, this includes all facilities that have commercial kitchens. The second permit is a Variance Permit. It is issued to FSEs that do not discharge high quantities of FOG as determined by FOG inspectors. Examples of these facilities may be; coffee houses or prepackaged grocery stores. Facilities with a variance are assessed annually for any potential changes in their operations that would require a standard FOG Permit and installation of a FOG Control Device. Should a facility with a Variance Permit change ownership, a new variance will not be issued to the new owner. The new owner will be required to apply for a FOG permit and will be evaluated as if it is a whole new facility. If the food served or prepared by the FSE has not changed a new variance will be provided. The City makes these assessments on a case-by-case basis. 4%
12%
30%
9%
1% 2%
36%
3% 3%
Types of Food Service Establishments
Bakeries
Cafeteria
Fast Food
Grocery Store
Ice
Cream/Yogurt
Meat Market
Restaurant
Sandwich Shop
Donut Shop
Sewer System Management Plan – Revision 02
Element 7 – Fats, Oils & Grease Control (FOG) Program
City of Arroyo Grande SSMP Page 7-6
The charts above show the types of facilities found within the City and the percentages of Standard Permits issued versus the Variance Permits. An itemized list of the FSEs, locations and permits issued is on file at the City Public Works Department. The itemized list is updated continually to reflect FSE regulatory status.
When an FSE is found to be in violation of the City’s Ordinance the facility is re-inspected for compliance. Additionally, when Operations Staff is sent out on an emergency or they are conducting regular maintenance and identify high levels of FOG, the Environmental Compliance Inspectors are notified. The FSE of concern is then inspected regardless of last inspection date.
The FSE is informed of the reason for the inspection and if they are in violation, corrective actions are required at that time. The inspector may need to conduct a follow-up visit prior to returning the FSE to its regular facility visit schedule.
Facility inspection paperwork is maintained in the Public Works office and is available electronically. An inspection form template is located in Appendix 7-1.
Implementation of the FOG Program is an ongoing process of education and compliance.
Together, the City, local businesses, and residents work to protect the collection system and the health of the environment.
7.10 FOG Control Program Website
Additional supporting information on residential and commercial FOG Control such as FOG Permit Applications and residential Best Management Practices are located on the City’s FOG Program Website:
https://www.arroyogrande.org/644/Fats-Oils-Grease-FOG
88%
12%
Permitted Food Service Establishments
Standard FOG Permit
Variance FOG Permit
Sewer System Management Plan – Revision 02
Element 8 – System Evaluation and Capacity Assurance Plan City of Arroyo Grande SSMP Page 8-1
Element 8 – System Evaluation and Capacity Assurance Plan This element discusses the steps taken by the City to ensure adequate capacity for dry and wet weather peak flow conditions. This includes evaluation, design criteria and capacity enhancement measures. A schedule for implementation is also included with the budget.
Element 8 – System Evaluation and Capacity Assurance Plan Appendix • There is no Appendix for Element 8. Links are provided to supporting documents for this Element.
8.1 Regulatory Requirements
The Agency shall prepare and implement a capital improvement plan that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
a. Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSO’s that escape the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events. b. Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and c. Capacity Enhancement Measures: The steps needed to establish a short- and longterm CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. d. Schedule: The Agency shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated as required.
8.2 System Evaluation and Capacity Assurance Plan
The City’s Wastewater System Master Plan (WCSMP) was updated in 2012. The WCSMP includes all the elements required for Capacity Assurance, evaluating both physical and hydraulic conditions for assets in the sewer collection and conveyance system. Hydraulic evaluations were conducted to model existing dry and wet weather conditions and future dry and wet weather conditions through “build out” which represent “worst case scenario” flow conditions. The findings in the WCSMP were used to develop a long-term and short-term Sewer Collection System Capital Improvement Program. A link to the 2012 WCSMP can be found here: http://www.arroyogrande.org/DocumentCenter/View/1066/Wastewater-SystemMaster-Plan-PDF?bidId=.
The WCSMP concluded that City Lift Stations have adequate capacity for both dry and wet weather flows at build out. Therefore, no projects are required to address capacity related deficiencies for City Lift Stations.
Sewer System Management Plan – Revision 02
Element 8 – System Evaluation and Capacity Assurance Plan City of Arroyo Grande SSMP Page 8-2
This WCSMP identified three sewer line replacement projects to correct capacity related issues in City sewer lines. Descriptions and the status of sewer pipeline projects are listed below:
Project
Description
Benefits Projected
Cost
Project Status
Project B-2:
Huasna Road
Sewer Upgrade –
CIP# 5856
Master Plan
recommends
Project completion
between 2018 &
2027.
Upgrade from 8’
Clay Sewer Main to
12” PVC Main to
meet hydraulic
requirements for
buildout.
$694,600
Planned for completion in FY 2025/26. The
current 2018/19 and 2019/20 Capital Project
Budget identifies this as an unfunded Capital
Project for future consideration.
Project B-4: El
Camino Real
Sewer Upgrade
Master Plan
recommends
Project completion
between 2018 &
2027.
Upgrade the
capacity of the 10”
sewer main on El
Camino Real to 12”
PVC and 12” sewer
main from Brisco
Road to Bennett
Avenue to 15” PVC
sewer main to meet
buildout peak flows.
$911,800
Complete - The City re-evaluated this project
and based on the recently completed Sewer Lift
Station No. 1 Force Main Replacement project
which eliminated the sewer crossing under
Highway 101, eliminated Project B-4. The sewer
main referenced in Project B-4 no longer
receives flow from the east side of Highway 101
and is sufficient in size for the flows it receives
from the west side of the highway.
Project C-2:
Additional Inflow
and Infiltration
Analysis
Master Plan
recommends
Project completion
between 2018 &
2027.
Budget and
schedule future I&I
Analysis contingent
on SSLOCSD
improvements to
further identify
sources of City
Inflow and
Infiltration.
$22,000
Not currently included in City’s budget. Project
is forecast for completion prior to 2027, pending
Utilities Rate Study Update in 2024.
Link to City 2018/19 and 2019/20 Capital Improvement Budgets referenced above is found below: http://www.arroyogrande.org/Archive.aspx?AMID=37 The City is forecasting the completion of the next Wastewater Master Plan Update in 2022 which will reevaluate the collection and conveyance system condition and capacity.
Sewer System Management Plan – Revision 02
Element 9 – Monitoring, Measurement & Program Modifications City of Arroyo Grande SSMP Page 9-1
Element 9 - Monitoring, Measurement & Program
Modifications
The City monitors the implementation of the SSMP elements in order to measure the effectiveness of the City’s SSMP program in reducing Spills. The manner in which each SSMP element is monitored and evaluated and the schedule with which the City completes this monitoring and evaluation is described in this SSMP Element.
There are no appendices associated with Element 9.
9.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(ix) states:
The Enrollee shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.
9.2 Establishing and Prioritizing SSMP Activities [WDR D.13(ix)(a)] Table 9-1 outlines the relevant information maintained by the City to establish and prioritize appropriate SSMP activities:
Table 9-1: SSMP Implementation Management
SSMP Element SSMP Information
1. Goal This SSMP Element contains the City’s goals for the operation, maintenance, and management of the
sanitary sewer collection system, which provide focus
to help reduce Spills and mitigate Spills that do occur.
2. Organization A table containing names, job titles, roles, responsibilities, and contact information is contained in this SSMP Element, which allows the public, staff, and
regulators to directly contact the person most
knowledgeable for each aspect of the SSMP Program.
An organization chart shows lines of authority.
3. Legal Authority Appendices to this SSMP Element contain the complete City Ordinances and SSLOCSD Ordinance
cited.
4. Operation and Maintenance Program Appendices to this SSMP Element thoroughly
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Element 9 – Monitoring, Measurement & Program Modifications City of Arroyo Grande SSMP Page 9-2
SSMP Element SSMP Information
document the sanitary sewer system operation and
maintenance activities, which are utilized to develop the City’s Rehabilitation and Replacement
Plan. Appendices include maps, equipment and
replacement part inventories, and the CIP and
associated funding mechanisms.
5. Design and Performance Provisions Appendices to this SSMP Element include the Design Standards and Specifications in use.
6. Spill Emergency Response Plan This section of the SSMP shows a plan and schedule to include notification, response, and emergency
operations procedures, training records, and response
and mitigation programs. The implementation of this
program and procedures will be assessed to evaluate
the effectiveness of this section.
7. FOG Control Program A summary spreadsheet documenting semi-annual FOG inspections will be included in the appendix to this element.
8. System Evaluation and Capacity
Assurance Plan
This SSMP Element contains the 2012 WSMP which
conducted a thorough hydraulic analyses and
evaluation of the City’s collection system and provides the CIP that will provide hydraulic capacity of key
sanitary sewer system elements for dry weather peak
flow conditions, as well as the appropriate design storm or wet weather event.
9. Monitoring, Measurement, and
Program Modifications
This SSMP Element will be updated annually with the
number of SSOs that occur and their causes in a
calendar year. This is the most important trend to
document and the reason for the SSMP.
10. SSMP Program Audits SSMP Audit Reports will be appended to this SSMP Element when complete. Deficiencies will be addressed
in reasonable timeframes to maintain compliance with
the GWDRs.
11. Communication Program Appendices to this SSMP Element are planned to contain examples of public outreach articles, flyers,
pertinent City of Arroyo Grande website addresses, as
well as meeting agendas and minutes from meetings
with stakeholders.
Sewer System Management Plan – Revision 02
Element 9 – Monitoring, Measurement & Program Modifications City of Arroyo Grande SSMP Page 9-3
9.3 SSMP Implementation Monitoring [WDR D.13(ix)(b)]
The City Public Works Director and City Utilities Manager are responsible for:
Element 1 – Goals
The Utilities Manager & Public Works Director are responsible for monitoring the implementation of this SSMP Element. The City’s sanitary sewer system goals will be evaluated and progress toward meeting these goals will be measured on an annual basis by the Utilities Manager, who will submit a staff report to the City Council in April of each year, which communicates the City’s progress toward achieving these goals and implementing the SSMP. Copies of these reports will be included in Appendix 9.
Element 2 – Organization
The Utilities Manager & Public Works Director are responsible for monitoring the implementation of this SSMP Element. The organization charts will be reviewed and revised annually in February of each year. The Spill response and notification process will be reviewed and revised to increase its effectiveness annually in April of each year.
Element 3 – Legal Authority
The Public Works Director will receive input from the Utilities Manager, and on the effectiveness of the City legal authorities in preventing SSOs annually in April of each year. Information gathered from this Staff will be sent in a memo to the City Legal Council for consideration if updates are recommended to the City Ordinances.
As of this revision to the SSMP, Revision 02, the City maintains the Legal Authorities stated by WDR Section D.13(iii) with the exception of the right to operate and maintain sewer laterals. The City does not currently own any laterals except to City-owned properties and, therefore, does not require the legal authorities to operate and maintain laterals to private properties.
Element 4 – Operation and Maintenance Program
The City’s Utilities Manager is responsible for monitoring the implementation of this SSMP Element, which is to be reviewed and revised annually.
The City plans to include interactive links incorporated into the City’s existing GIS database to provide immediate access to sanitary sewer collection system photos, closed circuit television (CCTV) inspection videos, and the trunk system’s as-built plans and construction drawings over the course of the next two years. As-built plans and construction drawings are maintained as the collection system is improved through each CIP, and this data will also be routinely integrated back into the collection system GIS database as this system is upgraded.
SSMP Element 4 – Operation and Maintenance Program includes funding and identification of historical and current fiscal year capital projects. Progress towards funding and completion of the short- and long-term capital projects beyond Fiscal Year 2019/20 and beyond will be tracked and incorporated in this Element as appropriate.
Annual training on all procedures and review of SSMP Element 4 – Operation and Maintenance Program will be conducted with City Staff and any contractors implementing portions of SSMP Element 4 – Operation and Maintenance Program. Training will be documented and tracked by the City.
Element 5 – Design and Performance Provisions
The Public Works Director and City Engineer are responsible for monitoring the implementation of this SSMP Element. The City contracts CIP project design services to various engineering firms. These consultants creates design and construction standards and specifications specific
Sewer System Management Plan – Revision 02
Element 9 – Monitoring, Measurement & Program Modifications City of Arroyo Grande SSMP Page 9-4
to the projects the City undertakes, such as the individual standards and specifications created and utilized for the City’s CIP.
For routine repair work the City uses standards identified in their Municipal Code.
Element 6 – Spill Emergency Response Plan
The Utilities Manager is responsible for monitoring the implementation of this SSMP Element. The City’s SERP will be implemented prior to the end of May 2023. Procedures will be reviewed and revised on an annual basis by the Utilities Manager.
If a Spill occurs, the City’s Utilities Manager will evaluate the effectiveness of the SERP to determine whether any modifications need to be made to the procedures and protocol contained in the SERP and make the revisions needed to improve the effectiveness of the City’s Spill response and notification processes.
Element 7 – FOG Control Program
The Utilities Manager is responsible for monitoring the implementation of this SSMP Element and its effectiveness at reducing Spills on an annual basis.
FOG Program changes necessitated by an increase in Spills caused by FOG or an increase in number of FSE’s in violation will be developed by the Utilities Supervisor with the Public Works Director and decided upon by the City Manager.
Element 8 – System Evaluation and Capacity Assurance Plan The Utilities Manager and City Engineer are responsible for the implementation of this SSMP Element, which is to be reviewed and revised annually with the status of CIP projects identified in the 2012 WSMP.
Element 9 – Monitoring, Measurement, and Program Modifications The Utilities Manager is responsible for the implementation of this SSMP Element, which is to be reviewed and revised annually. The review and revisions are to be documented on the revision record, which is the first page of each element. The metrics contained in this SSMP Element are important tools in the determination of what tasks and projects contained in each element are a priority from fiscal year to fiscal year.
Element 10 – SSMP Program Audits
The Utilities Manager is responsible for assuring the SSMP Audit is conducted and complete prior to regulatory deadlines and continuously on a two-year interval following this date.
SSMP Audits should be conducted with cooperation of all of the management, administrative, maintenance, and contract positions responsible for implementing specific measures in the SSMP program. When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each element of the City’s SSMP. A comprehensive, effective review of the City’s SSMP must be documented in a SSMP Audit Report.
Upon the completion of the SSMP Audit, the City must evaluate the effectiveness of the SSMP Audit and the manner in which it was performed in this SSMP Element.
Element 11 – Communication Program
The Utilities Manager is responsible for the implementation of this SSMP Element, which is to be reviewed and revised as necessary annually. Revisions should include examples of public outreach articles, flyers and pertinent City of Arroyo Grande website address, as well as meeting agendas and minutes from meetings with stakeholders. Annual reports are planned for presentation to the City Council at the regularly scheduled City Council meeting in January or February each year.
Sewer System Management Plan – Revision 02
Element 9 – Monitoring, Measurement & Program Modifications City of Arroyo Grande SSMP Page 9-5
9.4 Preventative Maintenance Program Assessment [WDR D.13(ix)(b)] The City’s Preventative Maintenance Program includes CCTV inspection, sewer line cleaning, visual maintenance hole inspection, and HMA identification and maintenance and has been successful at minimizing the number of Spills that occur on an annual basis, as identified and described below in Section 9.6: Spill Trends. The improvements the City is making to its Preventative Maintenance Program are described in SSMP Element 4 – Operation and Maintenance Program and above in Section 9.3.4: Element 4 – Operation and Maintenance Program.
9.5 SSMP Updates [WDR D.13(ix)(d)]
The intention of the City is to use the SSMP for training, planning and regular maintenance of the collection system. As the document is utilized, any deficiencies or discrepancies will be corrected. Program elements will be updated based on performance evaluations, organizational, operational, and maintenance changes, new regulatory requirements, and repairs, replacements, and upgrades made to the collection system.
At a minimum, the City will review and revise the SSMP annually as warranted. The Public Works Director is responsible for revising and maintaining the SSMP. A revision record will be maintained to track changes.
9.6 SSO Trends [WDR D.13(ix)(e)]
The trends in the City’s SSOs for 2016 through 2022 are illustrated in Table 9-2. The cause categories identified in Table 9-1 are the causes available for use in the Spill Report in California Integrated Water Quality System (CIWQS). City Staff is responsible for determining which cause category is appropriate for each Spill when the Spill is reported in CIWQS.
Sewer System Management Plan – Revision 02
Element 9 – Monitoring, Measurement & Program Modifications City of Arroyo Grande SSMP Page 9-6
Table 9-2: Number of City Spills per Indicator per Year Indicator 2016 2017 2018 2019 2020 2021 2022 2023 Total No. of Spills 1 1 1 0 1 1 2 7
Locations with Multiple
Spills
0 0 0 0 0 1 0 1
Volume
(gal)
Volume 300 100 200 0 3000 150 3150 6900
Volume
Recovered 50 100 0 0 500 0 0 650
Volume
Reached
Surface Water
0 0 0 0 0 0 0 0
Causes
Debris 0 0 0 0 0 0 0 0
Debris –
General 0 0 0 0 0 0 0 0
Debris – Rags 0 0 0 0 1 0 0 1
Flow Exceeded
Capacity 0 0 0 0 0 0 0 0
FOG 0 1 0 0 0 0 0 1
Operator Error 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Pipe Structural
Problem/Failure 0 0 0 0 0 0 0 0
Pump Station
Failure 0 0 0 0 0 0 0 0
Rainfall
Exceeded
Design
0 0 0 0 0 0 0 0
Root Intrusion 1 0 1 0 0 1 2 5
Vandalism 0 0 0 0 0 0 0 0
Sewer System Management Plan – Revision 02
Element 10 – Sewer System Management Plan Audits
City of Arroyo Grande SSMP Page 10-1
Element 10 - Sewer System Management Plan Audits
This section discusses and outlines the procedure for conducting audits of the SSMP. Audits will be performed every two years.
10.1 Regulatory Requirements
As part of the SSMP, the City shall conduct an internal audit, appropriate to the size of the system and the number of overflows, and submit a report of such audit, evaluating the SSMP and its compliance with the SWRCB GWDR.
At a minimum, these audits will occur every two years. An audit report will be prepared and kept on file with the SSMP. This audit will focus on evaluating the effectiveness of the SSMP, City compliance with the GWDR, and identification of any deficiencies in the SSMP and steps to correct them.
10.2 SSMP Program Audits
The Utilities Manager or their designee is responsible for assuring the SSMP Audit is conducted and complete prior to regulatory deadlines and continuously on a two-year interval following this date. Audits should be conducted with cooperation of the Maintenance and Utilities Superintendent and other applicable City Staff. When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each SSMP Element. A comprehensive, effective review of the City’s SSMP must be documented in a SSMP Audit Report.
Summary of Procedure:
1. Gather appropriate documents using the SSMP Data & Records Request, which is provided in Appendix 10A.
2. Develop Audit Report and attach all documents reviewed and used as evidence of compliance with the WDR. Create a plan and schedule for revisions to the SSMP based on changes in operational strategies or deficiencies found in the SSMP.
3. Evaluate the effectiveness of the City’s SSMP and compliance with each WDR requirement using the ranking methodology outlined in Table 10-1.
Table 10-1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the
element are met.
Substantial
Compliance
The majority of requirements in the
element are met.
Partial Compliance Half of the requirements in the element are met.
Marginal Compliance Less than half of the requirements in the element are met.
Out of Compliance None of the requirements in the element are met.
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Element 10 – Sewer System Management Plan Audits
City of Arroyo Grande SSMP Page 10-2
The first SSMP Audit Report must be signed and certified by a person designated as described in WDR Section J.1.(i) before the regulatory compliance date. WDR Section J states:
All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.)
The SSMP Audit Report must be hand signed and certified using the language provided below:
“I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.”
Subsequent SSMP Audits must be conducted continuously on a two-year interval following the schedule outlined in Table 10-2 below.
Table 10-2: SSMP Audit Schedule
SSMP Audit Due Date Date City SSMP Audit Completed
1. August 2, 2011 May 5, 2011
2. August 2, 2013 July 17, 2013
3. August 2, 2015 August 2, 2016*
4. August 2, 2017 August 17, 2018*
5. August 2, 2019 Not Completed
6. August 2, 2021 Not Completed
7. August 2, 2023 Not Completed
*City adjusted their Audit Schedule based on the completion of the 2014 SSMP 5- Year Update. Completion dates shown in Table 10-2 is based on this adjustment.
To assist in the audit process, the City should consider quarterly or semiannual reviews and revisions to specific SSMP Elements and associated supporting documents. These reviews and revisions will help ensure current operational practices and procedures are reflected in the
Sewer System Management Plan – Revision 02
Element 10 – Sewer System Management Plan Audits
City of Arroyo Grande SSMP Page 10-3
SSMP and documentation of these activities is readily available during an audit by the Regional Water Quality Control Board, State Water Resources Control Board, or United States Environmental Protection Agency.
SSMP Audit Reports must be kept on file with the SSMP and available to regulators and the public upon request. The last City SSMP Audit Report, which is dated August 2018, is included in Appendix 10.
Element 10 – Program Audits Appendix
Supporting information for Element 10 is included in Appendix 10 which shall contain the following documents:
• SSMP Audit Data and Records Request
• 2018 SSMP Audit
Sewer System Management Plan – Revision 02
Element 11 – Communication Plan
City of Arroyo Grande SSMP Page 11-1
Element 11 - Communication Plan
This section describes the communication program employed by the City. It provides multiple opportunities for interested parties to provide the City with input about the SSMP. These opportunities will take place prior to and following SSMP implementation.
Element 11 - Communications Appendix
There is no Appendix for Element 11. See links provided in this Element for supporting information.
11.1 Regulatory Requirements
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
11.2 Communication Program
The SSMP has been and will be discussed and approved at City Council meetings which are held publically as follows:
• Regular City Council meetings are held on the 2nd and 4th Tuesday of each month at 6:30 p.m. Special meetings are called as needed.
• Meetings are televised live on Arroyo Grande's government access channel 20 and then rebroadcast each day for one week at 9:00 a.m., 6:00 p.m., and 1:00 a.m. and the following Thursday and Sunday at 6:00 p.m. Public education programs and an ongoing bulletin board providing information on City services and programs are also aired on channel 20.
• The City’s Website is used to update citizens on City projects and events. City staff uses this website and other sources of social media as a conduit to provide information to citizens regarding the SSMP and FOG Program Current information on sewer use is located at: https://www.arroyogrande.org/165/Utilities-Division • In addition, City staff will continue to include updates to the City Council and citizens via “Items of Interest” memorandums and SSMP Annual Status Reports. • In addition to discussion at the public meetings, the SSMP is posted on the City website at: http://www.arroyogrande.org/DocumentCenter/View/5917/Sewer-SystemManagement-Plan-2018-PDF?bidId=
11.3 Staff Training and Communication
Appropriate City Staff will be provided periodic training in the use and implementation of the SSMP as a part of their routine training program. A record of who attended the training and topics covered should be retained and appended to the SSMP Staff will also be kept informed regarding minor changes (i.e., phone numbers, staff changes, etc.) as they occur via City email or memos. These changes should be red-lined is the appropriate section of the SSMP and the email and/or memo appended to the SSMP.
Sewer System Management Plan – Revision 02
Element 11 – Communication Plan
City of Arroyo Grande SSMP Page 11-2
The City of Arroyo Grande, City of Grover Beach and Oceano Community Services District manage and operate sanitary sewer collection systems which are tributary to the SSLOCD’s collection system and treatment plant. The four agencies have historically met on an as needed basis for Collection System Coordination meetings when topics of interest or concern require discussion. The agendas, attendance and meeting minutes from the Coordination meetings should be appended to the SSMP when meetings occur.
Sewer System Management Plan – Revision 02
Element 2 – Organization
City of Arroyo Grande SSMP
APPENDIX 2
City of Arroyo Grande
2-1: Council Names and Position Currently Held (updated as needed) 2-2: Staff Contact Information (updated as needed)
2-3: Public Works Department Organization Chart
Sewer System Management Plan – Revision 02
Element 2 – Organization
City of Arroyo Grande SSMP
Appendix 2-1
Council Names and Position Currently Held (updated as needed) City Council Members – 2023
Mayor – Karen Ray Russom
Mayor Pro Tem – Kristen Barneich
Council Member – Kate Secrest
Council Member – Lan George
Council Member – Jim Guthrie
Sewer System Management Plan – Revision 02
Element 2 – Organization
City of Arroyo Grande SSMP
Appendix 2-2
Maintenance Services Contact Information (updated as needed) Public Works Contact Information - 2023
Bill Robeson, Assistant Manager/Public Works Director
(805) 473-5460 Office
[email protected]
Jill McPeek, Capital Projects Manager
(805) 473-5444 Office
[email protected]
Shane Taylor, Utilities Manager
(805) 473-5464 Office
(805) 459-4859 Cell
[email protected]
Tim Schmidt, Utilities Supervisor
(805) 473-5461 Office
[email protected]
Ron Simpson, Public Works Manager (Streets and Landscape) (805) 473-5470 Office
(805) 431-7421 Cell
[email protected]
Irma Reyes, Administrative Secreatry
(805) 473-5485 Office
[email protected]
Emergency Numbers
During Office Hours: After Office Hours:
City of Arroyo Grande Police Dispatch
(805) 473-5485 T (805) 473-5100 T
Sewer System Management Plan – Revision 02
Element 2 – Organization
City of Arroyo Grande SSMP
Building Maintenance
Workers
Jason Bianchi
Julio Sanchez - PT
Citywide Fleet
Coordinator
Raul Juarez
Maintenance Workers
Daryl Netzley
Maintenance
Workers
Dominick Rodriguez
Parks Division
Lead
Victor Rocha
Streets Division
Lead
Tony Martins
Public Works Director
Bill Robeson
Administrative
Secretary
Irma Reyes
Capital Improvement
Project Managers
Paul Henderson
Christine Kahn
Utilities Manager
Shane Taylor
Water Services
Worker
Tucker Schmidt
Utilities Division
Supervisor
Tim Schmidt
Maintenance Workers
Chris Hanson
Kory Brooks
Jeff Garrity
Dean Casciola
Maintenance Workers
Luis Lira
Rodney Meador
Soto Sports Comples
Supervisor
Kord Schmidt
Parks Division
Supervisor
Miguel Robles
Public Works Manager
Ron Simpson
Streets Division
Supervisor
Dan Kies
Utilities Division Lead
Jeremy Kaufman
Appendix 2-3
Sewer System Management Plan – Revision 02
Element 3 – Legal Authority
City of Arroyo Grande SSMP
APPENDIX 3
City of Arroyo Grande
3-1: City of Arroyo Grande Municipal Code Chapter 13.12
Sewer System Management Plan – Revision 02
Element 3 – Legal Authority
City of Arroyo Grande SSMP
Appendix 3-1:
City of Arroyo Grande Municipal Code Chapter 13.12
Title 13 PUBLIC WORKS
Link to City Municipal Code:
https://library.municode.com/ca/arroyo_grande/codes/code_of_ordinances?nodeId=CD_ORD_TIT13PUW O_CH13.12SESESY
Chapter 13.12 SEWER SERVICE SYSTEM
13.12.010 Definitions.
13.12.020 Purpose.
13.12.030 Availability defined.
13.12.040 Private systems constituting public nuisances--Connections required.
13.12.050 Availability to buildings served by private systems--Connections required.
13.12.060 Availability to new buildings--Connections required.
13.12.070 Private systems--Approval--Applications--Granting.
13.12.080 Private systems--Abandonment.
13.12.090 Private systems--Location restricted.
13.12.100 Swimming pool or spa water.
13.12.110 Groups of houses or buildings on one lot--Connections to main sewers.
13.12.120 Sewer connections--Applications.
13.12.130 Private systems--Construction--Inspections.
13.12.140 Approval--Required.
13.12.150 Approval--Process.
13.12.160 Approval--Exceptions.
13.12.170 Permittees--Liability.
13.12.180 South San Luis Obispo County Sanitation District fees.
13.12.190 Connections--Fees--Capacity.
13.12.200 Sewer connections outside the city limits.
13.12.210 Connections--Fees--Disposition.
13.12.220 Connections--Fees--Exceptions.
13.12.230 Charges for extraordinary services.
13.12.240 Connections--Fees--Credits.
13.12.250 Applications--Installations--Costs--Reimbursement.
13.12.260 Connections--Charges--Payment.
13.12.270 Inspection required.
13.12.300 Inspection notices--Preparation of work--Defects.
13.12.370 Sewer pumps--Backflow valves.
13.12.380 Annexations--Capacity determinations.
13.12.390 Annexations--Costs and liability.
13.12.400 Prohibited discharges.
Sewer System Management Plan – Revision 02
Element 3 – Legal Authority
City of Arroyo Grande SSMP
13.12.410 Commercial and industrial discharges.
13.12.420 Private systems--Discharges.
13.12.430 City charges.
13.12.440 Sanitation district charges.
13.12.450 Computations of rates.
13.12.460 Unclassified uses.
13.12.470 Delinquencies--Collection.
13.12.480 Delinquencies--Liens.
13.12.490 Enforcement--Delegation of duty.
13.12.500 Right of entry.
13.12.510 Interpretation of provisions--Authority.
Sewer System Management Plan – Revision 02
Element 4 – Operations & Maintenance
City of Arroyo Grande SSMP
APPENDIX 4
City of Arroyo Grande
4-1: Sewer and Storm Drain Overview Maps
4-2: City of AG Service Request
4-3: Hot Spot Cleaning and Foaming Areas
4-4: Maintenance Hole Inspection Report Template
4-5: City of AG Work Order Template
4-6: 2019 Wastewater CIPs
4-7: Utility Rates
4-8: Critical Parts and Equipment List
SEWER COLLECTION & CONVEYANCE
SEWER SYSTEM MANAGEMENT PLAN
LIFTSTATIONS
FLOW DIRECTION
MANHOLES
SEWER MAINS
WATERWAYS
:
0 0.25 0.5 1Miles
Maintenance Holes
STORM DRAIN SYSTEM
SEWER SYSTEM MANAGEMENT PLAN
OUTFALLS
DRAIN INLETS
STORMWATER MAINS
WATERWAYS
:
0 0.25 0.5 1Miles
HOT SPOT CLEANING AREAS
SEWER SYSTEM MANAGEMENT PLAN
HOT SPOT CLEANING AREAS
SEWER MAINS
WATERWAYS
MANHOLES
:
0 0.25 0.5 1Miles
Maintenance
Holes
ROOT FOAMING AREAS
SEWER SYSTEM MANAGEMENT PLAN
ROOT FOAMING AREAS
SEWER MAINS
WATERWAYS
MANHOLES
:
0 0.25 0.5 1Miles
City of Arroyo Grande
Public Works Department (805) 473-5460
District Trunk Line Manhole Observation and Inspection Report MH No. __________ Date: _________ Time: ________ Inspector: __________________ Elevation: ________ Depth To Invert: __________ Cleanliness: _____________________ Type of Construction: _____________ Street Reference: ____________________________ Defects Observed: (cover, frame, grout, riser rings, steps, shelf, pipes, channels, etc.)
1. __________________________________________________________________________
2. __________________________________________________________________________
3. __________________________________________________________________________
4. __________________________________________________________________________
5. __________________________________________________________________________
6. __________________________________________________________________________
7. __________________________________________________________________________
8. __________________________________________________________________________ (Use Reverse Side For Additional Defects To Be Noted)
From MH# Est. Type Depth of Velocity
Pipe Size Length to MH# Flow of Flow of Flow of Flow
A. ________ ________ ________ ________ ________ ________ ________ B. ________ ________ ________ ________ ________ ________ ________ C. ________ ________ ________ ________ ________ ________ ________ D. ________ ________ ________ ________ ________ ________ ________ City Trunk Line Maintenance Hole Observation and Inspection Report
City of Arroyo Grande
Public Works Department (805) 473-5460
District Trunk Line Manhole Observation and Inspection Report I. Manhole Initial Inspection II. Structural Inspection III. Hydraulic Inspection A. Location 1. Roadway A. Rungs 1. Serviceable A. Inflow Indications
2. Gutter 2. Unsafe 1. Stains on Rungs
3. Paved Alley 3. Missing 2. Stains on Bench
4. Unpaved Alley 4. Corroded
5. Easement B. Surcharge Indications
6. Other_______ B. Cone 1. Serviceable 1. Debris on Shelf
2. Broken 2. Debris on Rungs
B. Cover 1. Serviceable 3. Corroded
2. Damaged 4. Misaligned C. Clarity of Flow
3. Displaced 5. Leaking/Bad Joints 1. Turbid Appearance
4. Missing 2. Clear Appearance
5. Loose C. Riser 1. Serviceable
6. Sealed 2. Broken
3. Corroded D. Flow Type
C. Ring/Frame 1. Serviceable 4. Misaligned 1. Steady
2. Loose 5. Leaking/Bad Joints 2. Pulsing
3. Displaced 3. Turbulent
4. Missing Grout D. Shelf 1. Serviceable 4. Surcharging
5. Needs Raising 2. Broken 5. Sluggish
6. Needs Lowering 3. Dirty
4. Misaligned E. Flow Depth Compared to
D. Manhole Material 1. Cast-in-Place 5. Bad Base Joints Adjacent Manholes
2. Pre-Cast 1. Same
E. Channel 1. Serviceable 2. Lower
E. Size of MH Cover 1. 24-inch 2. Obstructed 3. Higher
City Trunk Line Maintenance Hole Observation and Inspection Report MH Material Flow Depth Compared
to Adjacent MHs Maintenance Hole Initial Inspection
City of Arroyo Grande
Public Works Department (805) 473-5460
I. Manhole Initial Inspection II. Structural Inspection III. Hydraulic Inspection E. Size of MH Cover 2. 30-inch E. Channel 3. Corroded F. Flow Depth
4. Bad Pipe Joint 1. Uniform Depth
F. Manhole Size 1. 4-foot 5. Silt 2. Time _________ AM / PM
2. 5-foot 6. Poor Condition
Observation Summary (Inspector):
___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Recommendations (Inspector):
___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Inspector’s Signature: _________________________________________________ Date: _________________________ Recommendations (Utilities Supervisor):
___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Utilities Supervisor Signature: _________________________________________ Date: _________________________
City of Arroyo Grande
Wastewater Capital Improvement Projects 2019
Master CIP Project Structural or Year Completed /
Plan No. No. No. Description Hydraulic Planned Completion Date Cost A-1 (1) Trenchless Rehabilitation - Crown Terrace, Le Point to Crown Hill (Lining) A-2 (11) Trenchless Rehabilitation - Le Point, Crown Terrace to McKinley (Lining) A-1 (1) 5818 PW 2015-05 Trenchless Rehabilitation - Crown Terrace, Le Point to Crown Hill (Dig and Replace) Structural 2015 $ 92,500 A-1 (2) 5852 The Pike Sewer Line Replacement, Garfield to Gaynfair (Dig and Replace) Structural 2020 $ 26,000 A-1 (3) Trenchless Rehabilitation - 8-inch to 12-inch along AG Creek (Lining) A-2 (12) Trenchless Rehabilitation - 15-inch to 16-inch along Tally Ho Creek + added piece (Lining) Added Trenchless Rehabilitation - East Branch, Crown Hill to Mason (Lining) A-2 (1) Trenchless Rehabilitation - Eman Court to Newman Drive (Lining) A-2 (9) Trenchless Rehabilitation - The Pike, South Elm to Garfield (Lining) A-1 (2) Trenchless Rehabilitation - The Pike, Garfield to Gaynfair (Lining) Added Trenchless Rehabilitation - The Pike, Gaynfair to South Halcyon (Lining) A-2 (2) Trenchless Rehabilitation - Woodland, Fair Oaks to Olive (Lining) A-2 (10) Trenchless Rehabilitation - Ash Street from Alder Street (Lining) A-2 (3) Trenchless Rehabilitation - S Alpine, Eman to Cerro Vista (Lining) A-2 (4) Trenchless Rehabilitation - South Halcyon, Farroll to Sandalwood (Lining) A-2 (6) Trenchless Rehabilitation - Backyard sewer west of Wood Place (Lining) A-2 (7) Trenchless Rehabilitation - Vernon, Larchmonth to West Branch (Lining) A-2 (5) Trenchless Rehabilitation - Alder, Fair Oaks to Farroll (Lining) A-2 (8) Trenchless Rehabilitation - Cameron Court (Lining) A-3 N/A N/A Lift Station No. 4 Rehabilitation (Performed by In-House Staff) Structural 2013 $ 47,500 B-1 5845 PW 2017-07 Lift Station No. 1 Force Main Replacement Structural 2019 $ 890,800 B-2 5856 TBA Huasna Road Sewer Upgrade Hydraulic TBD $ 694,600 B-3 (1) Backyard Sewer Replacement - 216 Pilgrim to West Cherry B-3 (2) Backyard Sewer Replacement - West Cherry to Fair Oaks (East) B-3 (3) Backyard Sewer Replacement - West Cherry to Fair Oaks (West) B-4 (1) El Camino Real Sewer Upgrade, El Camino Real - Project no longer needed B-4 (2) El Camino Real Sewer Upgrade, Brisco thru cemetery to Bennett - Project no longer needed C-1 5849 PW 2017-03 Manhole Rehabilitation - El Camino Real, thru cemetery, along Bennett to Grand Avenue 2017 $ 127,000 C-1 5849 TBA Manhole Rehabilitation - Locations to be identified 2021 $ 200,000 C-2 TBA TBA I/I Study Hydraulic TBD TBD
Added 5851 PW 2015-12 Lift Station No. 1 Pipe Repair Structural 2016 $ 61,100 Added 5794 PW 2018-01 Trenchless Rehabilitation - Woodland Backyards, Fair Oaks to Olive (Lining) Structural 2018 $ 55,000 Added TBA TBA Trenchless Rehabilitation - Woodland Backyards, Olive to Woodland (Lining) Structural TBD TBD Added 5854 TBA Wastewater Master Plan Update Hydraulic 2022 $ 100,000 Added TBA TBA Trenchless Rehabilitation - Under 101 from El Camino Real to Sewer Lift Station No. 1 Structural TBD TBD Structural
N/A N/A Structural N/A N/A
TBA TBA Structural TBD $ 1,122,500
2022 $ 236,800
5826 TBA Structural 2022 $ 122,600
5817 TBA Structural
$ 173,000
5821 TBA Structural 2020 $ 218,800
5841 PW 2016-05 Structural 2016
5807 PW 2015-04 Structural 2015 $ 131,500
5807 PW 2014-07 Structural 2014 $ 156,100
January 21, 2022
Dear Property Owner or Tenant Customer,
This notice is intended to inform you that the Arroyo Grande City Council will hold a public hearing regarding proposed water and wastewater rate increases for City of Arroyo Grande customers (the “Proposed Water and Wastewater Rate Increases”). The Proposed Water and Wastewater Rate Increases will be considered by the Arroyo Grande City Council at the date, time and location specified below. Consistent with the requirements of Proposition 218, this notice also provides you with the following information:
• The basis upon which the amount of the Proposed Water and Wastewater Rate Increases were calculated
• The amount of the Proposed Water and Wastewater Rate Increases; • The reason for the Proposed Water and Wastewater Rate Increases; and • Majority protest procedures.
PROPOSED WATER AND WASTEWATER RATE INCREASE AMOUNTS AND BASIS OF CALCULATION The Proposed Water and Wastewater Rate Increases were presented to the Council in the Report on Water and Wastewater Rate Study (the Report) by Tuckfield and Associates at its January 11, 2022 meeting. The Report can be viewed online at: http://www.arroyogrande.org/129/Water-Sewer-Utilities. The following tables provide a
NOTICE OF PUBLIC HEARING
A Public Hearing for the Proposed Water and Wastewater Rate Increases will be held on:
Date: Tuesday, March 8, 2022
Time: 6:00 pm
Place: City of Arroyo Grande, Council Chambers,
215 East Branch Street, Arroyo Grande, CA 93420
Use the following Zoom link to join the Meeting: https://us02web.zoom.us/j/83255848846 Webinar ID: 832 5584 8846
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings are being conducted by video/teleconferencing through Zoom Webinar until further notice.
Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slospan.org. Members of the public may participate and provide public comment on agenda items during the meeting by joining the Zoom meeting or by submitting written public comments to the City Clerk at [email protected].
This notice has been sent to all property owners and customers who are tenants of leased property (tenant customer) that are directly responsible for payment of water and wastewater utility services. If adopted, the Proposed Water and Wastewater Rate Increases would become effective April 19, 2022. If you would like to receive this notice in Spanish, please contact the City of Arroyo Grande at (805) 473-5438. Si le gustaria recibir este documento en Espanol, por favor llame the City of Arroyo Grande (805) 473-5438 o vistie el sitio web en http://www.arroyogrande.org/129/Water-Sewer-Utilities.
summary of the proposed changes to the water and wastewater rates to be considered by the Arroyo Grande City Council at the public hearing referenced above. The tables set forth the Proposed Water and Wastewater Rate Increases from fiscal years 2021/2022 through 2025/2026. The rate structure for water and wastewater service has two components: (1) a fixed monthly charge; and (2) a variable (water consumption-based) charge.
The first component is a fixed amount calculated to recover the City’s fixed costs of operating and maintaining the City’s water system and is established on the basis of the customer class and water meter size. The variable component of the rate structure is based on water consumption. The variable component is structured in such a way as to capture water supply, water delivery and system peaking costs and to deter waste and encourage conservation. For residential customers, the variable charges are further apportioned between three distinct tiers.
The goal of the first tier is to provide for basic indoor water use; the second tier is to provide for outdoor irrigation; and the third tier is for excessive use or to encourage conservation. Together, the components are calculated to recover the proportionate cost of providing water service to parcels within each customer class.
The Proposed Water and Wastewater Rate Increases are scheduled to go into effect April 19, 2022.
PROPOSED FIVE-YEAR WATER FIXED AND VARIABLE CHARGES
Current April 19, January 1, January 1, January 1, January 1, Rate FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Meter Size Fixed Charge ($ per month)
5/8" $29.51 $27.83 $29.61 $31.51 $33.53 $35.68
3/4" $31.67 $30.57 $32.53 $34.61 $36.83 $39.19
1" $38.12 $38.78 $41.26 $43.90 $46.71 $49.70
1.5" $46.73 $49.73 $52.91 $56.30 $59.90 $63.73
2" $70.41 $79.83 $84.94 $90.38 $96.16 $102.31
3" $244.74 $301.53 $320.83 $341.36 $363.21 $386.46
4" $309.31 $383.64 $408.19 $434.31 $462.11 $491.69
6" $459.96 $575.23 $612.04 $651.21 $692.89 $737.23
8" $632.14 $794.19 $845.02 $899.10 $956.64 $1,017.86
Service Fee per Add'l Unit $7.99 $8.12 $8.64 $9.20 $9.78 $10.40 Variable Charge ($ per HCF)
Single-Family
Tier 1 - 0 to 18 units $3.78
Tier 2 - 19 to 36 units $4.16
Tier 3 - Over 36 $5.55
Tier 1 - 0 to 10 units $4.06 $4.32 $4.60 $4.89 $5.20
Tier 2 - 11 to 22 units $4.83 $5.14 $5.47 $5.82 $6.19
Tier 3 - Over 22 $4.94 $5.26 $5.60 $5.96 $6.34
Multifamily
Tier 1 - 0 to 18 units $3.78
Tier 2 - 19 to 27 units $4.16
Tier 3 - Over 27 $5.55
Tier 1 - 0 to 10 units $4.06 $4.32 $4.60 $4.89 $5.20
Tier 2 - 11 to 22 units $4.83 $5.14 $5.47 $5.82 $6.19
Tier 3 - Over 22 $4.94 $5.26 $5.60 $5.96 $6.34
PROPOSED FIVE-YEAR WASTEWATER FIXED AND VARIABLE
REASON FOR THE PROPOSED WATER AND WASTEWATER RATE INCREASES The Proposed Water Rate Increases are necessary for the City to continue to provide safe and reliable water service to the residents of Arroyo Grande due to increasing operational, maintenance and capital costs. Several factors have contributed to the increase in costs, including, but not limited to, increase in purchased water expense, rehabilitation, replacement and repair of water infrastructure and facilities, adequate revenues to cover debt service payments, the rising cost of electricity and natural gas needed to operate utility facilities, increased costs associated with operation of utility vehicles, ongoing maintenance of infrastructure, increased labor costs, and increased costs associated with meeting more stringent State and Federal regulations. The Proposed Water Rate Increase also addresses the funding necessary for the City to participate in the Central Coast Blue Project, a regional recycled water project that will provide additional water to the Cities of Arroyo Grande, Grover Beach, and Pismo Beach, and a seawater intrusion barrier to protect the groundwater basin.
WRITTEN PROTEST
Pursuant to Proposition 218, you may submit a written protest against any or all of the Proposed Water and Wastewater Rate Increases to the City Clerk before the close of the Public Hearing referenced above (page 1).
A written protest must contain a statement that you protest the Proposed Water and Wastewater Rate Increases, the address or assessor’s parcel number of the parcel or parcels which receive water service and must be signed by either the owner or the tenant customer of the parcel or parcels. If the person signing the protest is not shown on the last equalized assessment roll of San Luis Obispo County as an owner of the property, the protest must contain, or be accompanied by, written evidence that such person is an owner of the property or tenant Current April 19, January 1, January 1, January 1, January 1, Rate FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Meter Size Fixed Charge ($ per month)
Fireline Size
2" $3.74 $4.40 $4.84 $5.32 $5.64 $5.64
3" $10.88 $12.79 $14.07 $15.48 $16.41 $16.41
4" $23.18 $27.25 $29.98 $32.98 $34.96 $34.96
6" $67.33 $79.16 $87.08 $95.79 $101.54 $101.54
8" $143.48 $168.69 $185.56 $204.12 $216.37 $216.37
10" $258.03 $303.37 $333.71 $367.08 $389.10 $389.10
Variable Charge ($ per HCF)
Commercial $3.95 $4.40 $4.68 $4.98 $5.30 $5.64
Irrigation $4.21 $4.97 $5.29 $5.63 $5.99 $6.37
Hydrant $6.13 $7.92 $8.43 $8.97 $9.54 $10.15
Wheeling $2.04 $2.37 $2.52 $2.68 $2.85 $3.03
Current April 19, January 1, January 1, January 1, January 1, Rate FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Fixed Charge ($ per month)
All Customers [1] $2.40 $2.62 $2.84 $3.08 $3.34 $3.62
Variable Charge ($ per HCF) [2]
Single-family Residential $0.67 $0.72 $0.78 $0.84 $0.91 $0.99 Multifamily Residential $0.94 $1.04 $1.12 $1.21 $1.31 $1.42 Non-Residential $1.32 $1.40 $1.52 $1.65 $1.79 $1.94
[1] Fixed charge per month per account and to each additional unit. [2] Charged on the basis of w ater consumption read through the meter.
responsible for payment. Protest letters must include the name and signature of the owner or tenant customer submitting the protest.
How to submit a protest letter:
• In person, delivered to the City Clerk at Arroyo Grande City Hall (300 E. Branch St.); • Via email to the City Clerk at: [email protected]; • By facsimile addressed to the City Clerk at: (805) 473-0386; or • By mail to: City of Arroyo Grande
Attn: City Clerk
300 E. Branch St.
Arroyo Grande, CA 93420
Any protest submitted via email must include a digital signature or a valid image of the protestor’s signature.
Only one written protest will be counted per identified parcel. Any challenges to the Proposed Water and Wastewater Rate Increases must be filed as validation suits within 120 days in compliance with SB 323, which added Section 53759 to the Government Code, and any other applicable laws.
Written protests may also be personally delivered to the City Clerk at the Arroyo Grande City Hall (300 E. Branch Street, Arroyo Grande, CA). To be valid, a protest meeting all of the requirements described above must be received by the City Clerk before the close of the public hearing referenced above (page 1). Oral protests will not be counted in determining the existence of a majority protest.
If you have questions about the Proposed Water Rate Increases, please call the City of Arroyo Grande Administrative Services Department at (805) 473-5438.
City artwork Postage
300 E. Branch St.
Arroyo Grande, CA 93420
Customer address
City, State Zip
Sewer System Management Plan – Revision 02
Element 5 – Design and Performance Standards
City of Arroyo Grande SSMP
APPENDIX 5
City of Arroyo Grande
Design Standards, Construction Standards & Inspection Standards are found in the following link:
https://www.arroyogrande.org/DocumentCenter/View/3151/2016-Standard-Specifications-andEngineering-Standards-PDF
Sewer System Management Plan – Revision 02
Element 7 – Sewer System Management Plan FOG Program
_____________________________________________________________________________________________ City of Arroyo Grande SSMP
APPENDIX 7
City of Arroyo Grande
7-1: FOG Inspection Form
7-2: FOG Guide to BMPs
7-3: Grease Hauling Companies
7-4: Cleaning Record (English & Spanish)
7-5: Contractor Pumping Record
7-6: Poster – How to Clean Your Grease Trap
City FOG Website:
https://www.arroyogrande.org/644/Fats-Oils-Grease-FOG
City of Arroyo Grande
In collaboration with South San Luis Obispo County Sanitation District Fats, Oils and Grease (FOG) Inspection Form
Administered by: Wallace Group, Tel: (805) 544-4011; Fax: (805) 544-4294 City of Arroyo Grande- Utilities Dept.
Facility Name: Inspect Re-inspect
Contact: Date of Inspection:
Address:
Telephone: Permit #: exp:
Mailing Address: Email:
Type of food service:
□ Full Serve Restaurant
□ Take-Out
□ Butcher
□ Caterer
□ Grocery
□ Care Facility
□ School
□ Other:
Trap / Interceptor Inspection
Does this facility have a grease trap or interceptor? Grease Trap Interceptor Location:
None (violation) Variance Variance Requested
Violation No Violation N/A
General: Area around Trap/Interceptor is clean.
Detergent is not being used in excess to decrease FOG.
Chemicals/Enzymes/Bacteria are not being used.
Overall condition cover baffles inlet tee outlet tees
Grease build-up is <25% of depth; discharge pipe is clear Solids accumulation is <10% of depth; discharge pipe is clear.
Trap: Trap is easily accessible.
Dishwasher does not discharge to trap.
Discharge Drain has Filter Screen.
Interceptor: Downstream sewer lines are clear of solidifying grease and solids.
Effluent is clear of grease or solids pass-through.
Documents: Maintenance Documents must be available for review. Are maintenance documents available for review? Yes No Variance Does this Facility use deep fryers? Yes No
If yes, where is the recyclable grease stored (location)? Tight fitting lids Labeled On Solid Surface
Violations must be corrected within days.
Comments:
Inspector Signature: Facility Signature:
Printed Name: Printed Name:
City of Arroyo Grande
Fats Oils and Grease Control Program:
Guide for Kitchen Best Management Practices (BMPs)
The following is a list of Best Management Practices (BMPs) which is provided as a guide to assist Food Service Establishments (FSEs) to minimize the effects of Fats Oils and Grease (FOG) on plumbing fixtures and the District Sewer System.
Grease Traps and Interceptors
o Clean traps and interceptors as required by your FOG Discharge Permit. Always maintaining FOG levels <25% of total liquid depth
o Keep all recordsfor cleaning and maintenance in a FOG Binder and maintain recordsfor 3 years o Inspect Traps and Interceptorsregularly to make sure all internal and external components are in place and functioning as designed
Grease Container Usage
o Pour all liquid oil and grease from pots, pans, and fryersinto a waste grease container o Prior to washing, scrape solidified fats, oils, and grease from pots, pans, fryers, utensils, screens and mats into containers
o Use recycling barrels or bins with covers and secondary containment for onsite collection of grease and oil o Used oil and grease generated from fryers and other cooking equipment must be recycled through a rendering and recycling company
Drain Screens
o Required to be installed in all drains with openings between 1/8” and 3/16” Dishwashing
o Use rubber scrapers, squeegees, or towels to remove food and all visible fats, oils, and grease from cookware and dishes prior to dishwashing
o Dry wipe remaining food and fats, oils, and grease into trash prior to dishwashing Spill Prevention and Clean-Up
o Proactive Spill Prevention and Clean-Up Procedures
▪ Develop and Post spill proceduresfor kitchen staff
▪ Develop a schedule to train employees on spill prevention and clean-up ▪ Designate a key employee to monitor the management and clean-up of grease barrel/container o Spill Prevention BMPs
▪ Empty containers before they are full to prevent accidentalspills ▪ Provide a proper portable container with a cover to transport materials without spilling o Spill Clean-Up BMPs
▪ Block off sink and floor drains near the spill
▪ Clean spills with towels or absorbent materials
▪ Use wet cleaning methods only after area is 99% clean to remove trace residues ▪ Clean spills or drippingsimmediately as they occur
Absorbent Materials and Towel Usage
o Use disposable absorbent materialsto clean areas where oils and grease may be spilled or dripped o Use towels to wipe down work areas
o Use absorbent materials under colandersin sinks when draining excess meat fats Employee Education
o An Education Program on BMPsshould be implemented. The program must consist of:
• New Employee BMP Training Program. Keep all training records on site. • Quarterly training for existing kitchen staff. Keep all training records on site. • Posting of BMPs and facility FOG Permit in kitchen area Rev 1: 11/17/17
Ciudad de Arroyo Grande
Programa de Control sobre el aceite y grasa:
Guía para las Mejores Prácticas de Cocina (BMPs)
La siguiente lista de Mejores Prácticas de Manejo (BMPs) se proponen como un guía para asistir el Establecimiento de Servicios de Alimentos (FSEs) para reducir los efectos de aceite y grasa (FOG) sobre los accesorios de plomería y el sistema de alcantarillado de la cuidad.
Trampas de grasa e interceptores
o Limpie trampas e interceptores como lo exige su permiso de descarga. Siempre mantenga los niveles de grasa menos de 25% de la profundidad total del liquido
o Mantenga todos los registros de limpiezas y mantenimiento en un carpeta designada para mantener los registros de grasa y mantenga la carpeta por 3 años
o Inspeccione las trampas e interceptoresregularmente para asegurarse todos los componentesinteriores y externos estén en su lugar y que funcionen como diseñado
Uso de contenedores de grasa
o Vacié todos los líquidos de aceite y grasas de ollas, sartenes y freidores en un contenedor de desecho antes de lavar, limpiar aceites adheridos de ollas, sartenes, freidores, utensilios, etc. o Use contenedores de reciclaje con tapa y contención secundaria para la recolección de aceite y grasas en el sitio o Aceites y grasas generados por freidoras u otros equipos de cocina deben ser reciclados a través de un centro de reciclaje
Colador de drenaje
o Se debe de instalar en todoslos desagües con aberturas entre 1/8” and 3/16” Lavaplatos
o Use fibras de goma, limpiador, o toallas húmedas para remover restos de comida y todas los aceites y grases de los platos y cazuelas antes de lavar en el lavaplatos
o Tire la comida y aceite en la basura antes de lavar
Prevención de derrames y limpieza
o Prevención continuo de derrame y procedimiento de limpieza ▪ Desarrolle y publique un procedimiento para el personal de limpieza en caso de un derrame ▪ Establezca un programa para entrenar el personalsobre la prevención de derrames y limpieza ▪ Designe un empleado para monitorear el manejo de limpieza de contenedores de grasa o Prevención de derrames BMPs
▪ Vacié contenedores antes de que se llenan para prevenir un derrame accidental ▪ Proporcione un recipiente portátil adecuado con una cubierta para transportar materiales sin derrames o Limpieza de derrames BMPs
▪ Bloqueé desagües de fregadero y drenajes de piso cerca del derrame ▪ Limpie derrames con materiales absorbentes como las toallas ▪ Utilicé métodos de limpieza húmedossolo después que la área este 99% libre de aceite para eliminar residuos ▪ Limpie derrames o goteos de grasa inmediatamente después que ocurran Uso de materiales absorbentes y de toallas
o Utilice materiales absorbentes desechable para limpiar áreas donde aceite y grasas puedan derramarse o Utilice toallas para limpiar las áreas de trabajo
o Utilice materiales absorbentes con coladores en los fregaderos cuando drene las grasas de carne Educación de Empleados
o Un programa de educación sobre los BMPs debe ser implementado. El programe debe consistir de:
• Programa BMP de entrenamiento para nuevo empelados. Mantenga todos los registros de entrenamiento en sitio
• Entrenamiento trimestral requerido para empleados existentes. Mantenga todos los registros de entrenamiento en sitio
• Publique el BMP y el permiso de FOG en la área de la cocina Rev 1: 11/17/17 Page 318 of 569
Grease Hauling & Rendering Companies
This list is provided to Food Service Establishments (FSEs) only as a convenience and does not imply an endorsement of the services provided by any of the listed companies. The City of Arroyo Grande (City) make no claims or representations, explicit or implied, regarding the performance of the following service providers. The City encourages FSEs to exercise due diligence when hiring a pumping and/or waste hauling contractor. The list is based upon information available at the time and may not include every company offering such services.
R.P Environmental (805) 929-5509
Clay’s Septic & Jetting (800) 928-2529
Salinas Tallow Co. (800) 621-9000
Central Grease Inc. (559) 846-9607
Baker Commodities (559) 846-9393
Liquid Environmental Solutions (866) 694-7327
Ameriguard Maintenance Service (559) 497-2925
MarBorg Industries (805) 963-1852
Valley Septic (805) 928-1414
Triple J Grease Removal (805) 878-4854
Bay Pumping (831) 320-8378
IN NO EVENT SHALL THE CITY BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES OF ANY KIND
WHATSOEVER WITH RESPECT TO THE SERVICES PROVIDED BY THE LISTED COMPANIES.
City of Arroyo Grande FOG
Programa Forma de la limpieza de la
caja de la grasa
Fecha Limpiado cerca Comentarios
Los expedientes se deben mantener dentro de restaurante por tres años
City of Arroyo Grande FOG
Program Grease Trap Cleaning Log
Date Cleaned By Comments
Keep Cleaning Record Logs on file in restaurant for three (3) years.
City of Arroyo Grande Fats, Oils, and
Grease Control Program:
Contact Wallace Group (805) 544-4011
Grease Interceptor & Grease Trap Cleaning Record
** Contracted pumping and maintenance for Grease Interceptors and Grease Traps must be documented on this form each time a grease control device is pumped or when maintenance is performed. Failure to comply with this requirement may result in a fine and/or other penalty.
Date of Service: Company:
Location: Type of Grease Control Device (Circle):
Trap Interceptor
Trap/Interceptor Capacity: Gallons Pumping Schedule:
Grease Interceptor Grease Trap
**Please inspect grease control device and check appropriate response provided.
Yes No Yes No
Inlet T is functioning as designed Baffles functioning as designed Crossover T is functioning as designed Flow Restrictor is functioning as designed Effluent T is functioning as designed Grease in inspection port Baffle is functioning as designed Lid and other components functioning Manhole frame and ring in good condition Foreign material in trap Grease and Solids in Sample Box
Foreign material in interceptor
**Provide information for second (clarifier) stage of
interceptor below.
**Provide information for second (clarifier) stage of
grease trap below.
Total Liquid Depth in Interceptor (inches): Total Liquid Depth in Trap (inches):
Depth of Grease (inches): Depth of Grease (inches):
Depth of Solids (inches): Depth of Solids (inches):
Comments:
Signature: _____
Print Name: _
Printed on recycled paper. 0316/200/EGAD/JV
408.615.2000
www.santaclaraca.gov
Scoop top grease
Saque la grasa acumulada en la parte
superior con una pala / Vớt váng dầu
Scoop out water. Leave solids and sludge behind.
Pour water into a sanitary sewer (indoor) drain.
Let grease trap cool down. Scoop out oil and grease.
Place waste in a plastic bag.
Scrape waste from all sides and bottom of the
grease trap. Place in a plastic bag.
Check and clean all removable parts, baffles,
and/or screens. Place waste in a plastic bag.
Securely tie up bags of waste. Dispose in a trash can
or dumpster. Close lid over trash.
Pour cat litter into bag(s) of waste
and mix until dry. Double-bag the
waste.
Reassemble trap. Tighten lid. Record cleaning on
maintenance log sheet.
Remove water
Saque el agua
Đổ nước đi
Remove solids and sludge
Remueva los sólidos y residuos
Đổ đi chất rắn và bùn
Clean all parts
Limpie todas las partes
Làm sạch các bộ phận
Make waste solid
Solidifique los desechos
Làm đặc
Dispose
Deseche
Vứt bỏ
Reassemble and record
Vuelva a ensamblar, rellene y registre
Lắp ráp lại và ghi chép
CÁCH THỨC LÀM
SẠCH BẪY DẦU
MỠ CỦA BẠN
Giữ dầu mỡ ra khỏi cống rãnh bằng cách
làm theo các bước đơn giản này:
Hãy để cho cái bẫy nguội. Vớt ra phần dầu và mỡ
nổi trên mặt. Bỏ vào túi nhựa.
Bỏ cát mèo (cat litter) vào trong các
túi nhựa chất thải rồi trộn cho đến
khi khô. Để túi vào trong một túi
nhựa khác.
Cột chặt túi lại. Bỏ vào thùng rác. Đậy nắp thùng rác.
Ráp lại cái bẫy. Đậy nắp cho chặt. Ghi vào hồ sơ bảo
trì mọi chi tiết làm sạch bẩy dầu mỡ.
Múc nước ra. Chừa lại chất rắn và bùn. Đổ nước
xuống hệ thống cống thoát nước vệ sinh (trong nhà).
Cạo ra chất thải ở mặt trên, mặt dưới và xung quanh
của cái bẫy dầu mỡ. Bỏ hết chất thải vào túi nhựa.
Kiểm tra và làm sạch các bộ phận rời, vách ngăn,
và/hoặc màn lưới. Bỏ hết chất thải vào túi nhựa.
Saque el agua de la trampa. Deje detrás los sólidos
y residuos. Tire el agua en un drenaje sanitario.
Deje que se enfríe la trampa de grasa. Saque el
aceite y grasa y pongala en una bolsa de plastico.
Raspe los sólidos y residuos de las superficies de
las paredes y del fondo de la grasa y pongala en
una bolsa de plastico.
Inspeccione y limpie las partes y/o pantallas y
pongala en una bolsa de plastico.
Ate las bolsas de residuos de manera segura.
Deshágase de las bolsas en un basurero o
contenedor de basura. Cierre la tapa sobre la basura.
Vierta arena para gatos en las bolsas
con la grasa y residuos, y mezcle
hasta que la grasa se solidifique o
hasta que la grasa se seque.
Después ponga los residuos con la
arena de gato en bolsa doble.
Vuelva a ensamblar la trampa, apriete la tapa y
anote en la hoja de registro de mantenimiento.
COMPLIANCE WARNING: You are required by your sewer use ordinance to keep the grease trap in efficient operating condition. Failure to do so can result in fines or other penalties.
Keep grease out of the sanitary
sewer by following these simple steps:
HOW TO
CLEAN YOUR
GREASE TRAP
CÓMO LIMPIAR
LAS TRAMPAS
DE GRASA
ADVERTENCIA: Usted esta obligado por la ordenanza del uso del alcantarillado sanitario a mantener la trampa de grasa operando en condiciones eficientes. Falta de mantener la trampa de grasa en condición eficiente puede resultar en multas o otros penales.
KHUYẾN CÁO: Về việc phải tuân giữ hợp lê. Luật lệ về việc bảo trì cái bẫy dầu mỡ đòi hỏi bạn luôn luôn giữ gìn cái bẫy dầu mỡ trong điều kiện tốt và điều hành hiệu quả. Mọi khiếm khuyết trong việc tuân hành luật lệ này có thể đem lại việc bị phạt tiền và các hình phạt khác. ¡Mantenga la grasa fuera del alcantarillado,
y proteja nuestros arroyos y la Bahía
siguiendo estos pasos sencillos:
1 2
3 4
7 6
5 !
Sewer System Management Plan – Revision 02
Element 10 – Sewer System Management Plan Program Audits City of Arroyo Grande SSMP
APPENDIX 10
City of Arroyo Grande
10-1: SSMP Data & Records Request
10-2: 2018 SSMP Audit
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 1 of 10
SSMP DATA & RECORDS REQUEST
A. SSMP ADMINISTRATIVE YES LOCATED
WHERE? NO N/A COMMENTS
A1 a. Has your agency enrolled in the State-wide GWDR and designated the responsible or authorized representative (LRO)?
b. Provide a copy of the SSMP Certification in CIWQS.
c. Provide a copy of the CIWQS print-out for all LROs and Data Submitters.
d. Provide a copy of your Operational Report from CIWQS.
A2 a. Has your agency adopted a SSMP?
b. Provide a copy of the SSMP.
c. Provide a copy of the Meeting Minutes for the agency govering body's meeting during which the SSMP was adopted.
A3 a. Does your agency have a copy of the GWDRs available to agency staff? Where is it kept?
B. GOALS YES LOCATED
WHERE? NO N/A COMMENTS
B1 a. Has your agency developed SSMP and SSO reduction goals? b.
Provide documentation that your agency has made progress toward meeting these goals.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 2 of 10
SSMP DATA & RECORDS REQUEST
C. ORGANIZATION YES LOCATED
WHERE? NO N/A COMMENTS
C1 a. Does your SSMP clearly identify the names and job titles the LROs?
C2 a.
Does your SSMP have an organizational chart or table showing individual roles and responsibilities for implementation of the SSMP?
b. Are names, titles, and telephone numbers provided in this chart or table?
C3 a. Is the chain of communication for reporting SSOs included in the SSMP?
b. Are names, titles, and telephone numbers provided in this chain of communication?
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 3 of 10
SSMP DATA & RECORDS REQUEST
D. LEGAL AUTHORITY YES LOCATED
WHERE? NO N/A COMMENTS
D1 a.
Provide the sanitary sewer system use ordinances, service agreements, or other legally binding procedures or documents, which demonstrates the agency's legal authority:
b. Prohibit illicit discharges
c. Require that sewers and connections be properly designed and constructed
d.
Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency
e. Limit the discharge of fats, oils, and grease and other debris that may cause blockages
f. Enforce any violation of its sewer ordinances
E. OPERATIONS AND MAINTENANCE (O&M) YES LOCATED
WHERE? NO N/A COMMENTS
E1 a. Provide the following documents:
b. An updated map of the agency's sanitary sewer system and storm drain system.
c. A schedule for maintenance and cleaning of the sanitary sewer system.
d. Documentation for maintenance and cleaning of the sanitary sewer system.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 4 of 10
SSMP DATA & RECORDS REQUEST
e.
Documentation for scheduled and conducted activities, such as work orders and/or reports and invoices from contractors. f. The O&M contract if the agency's collection system is operated and maintained by a contract operations firm.
g. The agency's Rehabilitation and Replacement Plan
h. » Summary of the agency's CCTV program and schedule.
Include samples of inspections and summary of findings. i. » List of current and planned projects
j. » Time schedule for planned projects
k. » Schedule for developing the funds needed for
rehabilitation and replacement projects
l. Standard Operating Procedures for Sewer System Operations and Maintenance activities.
m.
Training records for staff operations and maintenance
activities and contractor operations and maintenance
activities.
n.
» All applicable licenses and certifications required for agency or contract staff. Provide documents stating this requirement.
o. Assesment of O&M Staff "Core Competencies" (Skills,
Knowledge and Abilities)
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 5 of 10
SSMP DATA & RECORDS REQUEST
E. OPERATIONS AND MAINTENANCE (O&M) [CONTINUED] YES LOCATED WHERE? NO N/A COMMENTS
p. Equipment and replacement part inventories, including identification of critical replacement parts.
q.
» If critical replacement parts are not kept in stock,
identify and provide method in which these parts are
acquired when needed (List of emergency contractors
and/or suppliers).
r. » If critical replacement parts are not kept in stock, provide applicable mutual aid agreements.
F. DESIGN & PERFORMANCE STANDARDS YES LOCATED
WHERE? NO N/A COMMENTS
F1 a. Provide the following documents:
b. Design and construction standards and specifications for:
c. » the installation of new sanitary sewer systems
d. » pump stations and other appurtenances specific to the agency's collection and conveyance system
e. » the rehabilitation and repair of existing sanitary sewer systems
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 6 of 10
SSMP DATA & RECORDS REQUEST
f.
Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances specific to the agency's collection and conveyance system and for rehabilitation and repair projects.
G. OVERFLOW EMERGENCY RESPONSE PLAN YES LOCATED
WHERE? NO N/A COMMENTS
G1 a. Provide the agency's Overflow Emergency Response Plan b.
Notification procedures ensuring that the primary responders and regulatory agencies are informed of all SSOs in
accordance with the Monitoring and Reporting Program,
Order No. 2013-0058-EXEC.
c. A program to ensure an appropriate response to all overflows. d.
Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained.
e. Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities. f. Procedures to address spill volume estimation.
g.
A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States.
h.
A program to ensure that all reasonable steps are taken to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or
additional monitoring as may be necessary to determine the nature and impact of the discharge.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 7 of 10
SSMP DATA & RECORDS REQUEST
H. FOG CONTROL PROGRAM YES LOCATED
WHERE? NO N/A COMMENTS
H1 a. Provide the agency's Fats, Oils, and Grease (FOG) Control Program.
b. If applicable: justification for why the agency does not have a FOG Control Program, because one is not needed.
c. Evidence of the agency's public education outreach outreach program that promotes proper disposal of FOG.
d. List of acceptable FOG disposl facilities.
e.
Ordinance demonstrating the agency's legal authority to prohibit FOG discharges to the system and inspect FOG
producing facilities.
f. Evidence of FOG Control Program inspection and enforcement activities.
g. Documentation of hot spots in the collection system, which are caused by FOG.
I. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN YES LOCATED WHERE? NO N/A COMMENTS
I1 a. Provide the agency's System Evaluation and Capacity Assurance Plan (SECAP).
b. Evaluation determining whether the SECAP is necessary.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 8 of 10
SSMP DATA & RECORDS REQUEST
c.
The agency's capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event.
d. Program for the evaluation of system hydraulic deficiencies. e. Evidence of design criteria utilized to address hydraulic deficiencies.
f.
Short- and long-term CIP schedule necessary to address
hydraulic deficiencies. Sources of funding for these long nad short term projects.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 9 of 10
SSMP DATA & RECORDS REQUEST
J. MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS YES LOCATED WHERE? NO N/A COMMENTS
J1 a. Provide the following documentation, which demonstrates the following:
b. Prioritization of appropriate SSMP activities.
c. Efforts to monitor implementation and measure the
effectiveness of the SSMP.
d. Assessment of the preventative maintenance program.
e. Updates to program elements.
f. Identification of SSO trends.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 10 of 10
SSMP DATA & RECORDS REQUEST
g.
Evidence of mandatory information required by the
Monitoring and Reporting Program, Order No. 2013-0058-
EXEC, such as the CIWQS SSO supporting documentation.
K. SSMP PROGRAM AUDITS YES LOCATED
WHERE? NO N/A COMMENTS
K1 a. Provide historical SSMP Program Audit Reports.
L. COMMUNICATION PROGRAM YES LOCATED
WHERE? NO N/A COMMENTS
L1 a. Provide the agency's Communication Program and evidence of its implementation.
CITY OF
ARROYO GRANDE
Sewer System
Management Plan
Audit Report
August 2018
PREPARED BY
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
i | P a g e
CERTIFICATION
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
Shane Taylor
Utilities Manager
City of Arroyo Grande
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
ii | P a g e
TABLE OF CONTENTS
Acronyms and Abbreviations
SSMP Audit Report
▪ Scope and Purpose
▪ Audit Format
▪ SSMP Audit Participants and Schedule
▪ SSMP Audit Results
- 1.0 Goal
- 2.0 Organization
- 3.0 Legal Authority
- 4.0 Operation and Maintenance Program
- 5.0 Design and Performance Provisions
- 6.0 Overflow Emergency Response Plan
- 7.0 FOG Control Program
- 8.0 System Evaluation and Capacity Assurance Plan
- 9.0 Monitoring, Measurement, and Program Modifications - 10.0 SSMP Program Audits
- 11.0 Communication Program
▪ Records List by SSMP Element
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
iii | P a g e
ACRONYMS AND ABBREVIATIONS
BMP Best Management Practices
Cal EMA California Emergency Management Agency (formerly State OES) Cal/OSHA California Division of Occupational Health and Safety CCTV Closed Circuit Television
CDFW California Department of Fish and Wildlife
CIP Capital Improvement Plan
City City of Arroyo Grande
CIWQS California Integrated Water Quality System
CWEA California Water Environment Association
EHS Environmental Health Services
ELAP Environmental Laboratory Accreditation Program
EOP Emergency Operating Procedure
EPA Environmental Protection Agency
FOG Fats, Oil, and Grease
FSE Food Services Establishment
HMA High Maintenance Area
I/I Inflow & Infiltration
LRO Legally Responsible Official
mgd Million Gallons per Day
MRP Monitoring and Reporting Program
OERP Overflow Emergency Response Plan
OES Office of Emergency Services
PLSD Private Lateral Sewage Discharge
PM Preventative Maintenance
R&R Rehabilitation and Replacement
RWQCB Central Coast Regional Water Quality Control Board SCADA Supervisory Control and Data Acquisition
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
iii | P a g e
ACRONYMS AND ABBREVIATIONS
SECAP Sewer Evaluation and Capacity Assessment Plan
SOP Standard Operating Procedure
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SSOR Sewer System Overflow Report
SSSWDR Sanitary Sewer System Waste Discharge Requirements (Used in this SSMP Audit Report to reference WDR Order No. 2006-0003-DWQ and MRP Order No.
WQ 2008-0002-EXEC)
SWRCB State Water Resources Control Board
WDR Waste Discharge Requirements
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
1 | P a g e
SCOPE AND PURPOSE
The State Water Resources Control Board (SWRCB) Sanitary Sewer System Waste Discharge Requirements Order No. 2006-0003-DWQ as amended by WQ 2008-0002-EXEC and WQ 2013-0058-EXEC (herein SSSWDR) require the City of Arroyo Grande (City) to implement and maintain a Sewer System Management Plan (SSMP).
Wallace Group was contracted by the City of Arroyo Grande to complete an audit of the City’s current SSMP in order to evaluate the effectiveness of the SSMP and its implementation. The SSMP Audit measures compliance with SSSWDR Section D.13 and the effectiveness of the City’s implementation of the current certified SSMP, Revision 1 dated September 2014 (2014 SSMP, Rev 01), which contains the following SSMP Elements:
1.0 [SSSWDR, Section D.13.i]: Goal
2.0 [SSSWDR, Section D.13.ii]: Organization
3.0 [SSSWDR, Section D.13.iii]: Legal Authority
4.0 [SSSWDR, Section D.13.iv]: Operation and Maintenance Program
5.0 [SSSWDR, Section D.13.v]: Design and Performance Provisions
6.0 [SSSWDR, Section D.13.vi]: Overflow Emergency Response Plan
7.0 [SSSWDR, Section D.13.vii]: FOG Control Program
8.0 [SSSWDR, Section D.13.viii]:System Evaluation and Capacity Assurance Plan
9.0 [SSSWDR, Section D.13.ix]: Monitoring, Measurement, and Program Modifications
10.0 [SSSWDR, Section D.13.x]: SSMP Program Audits
11.0 [SSSWDR, Section D.13.xi]: Communication Program
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
2 | P a g e
AUDIT FORMAT
The SSMP Audit separately evaluates each SSMP Section using the following format:
▪ Applicable SSSWDR Section
▪ Audit Finding
▪ Sufficiency Ranking
▪ Reference Information
▪ Deficiencies
▪ Recommendation of steps and schedule to correct deficiencies The ranking criteria utilized in the SSMP Audit are provided in Table 1 below:
Table 1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the section are met.
Substantial Compliance The majority of requirements in the section are met.
Partial Compliance Half of the requirements in the section are met Marginal Compliance Less than half of the requirements in the section are met.
Out of Compliance None of the requirements in the section are met.
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
3 | P a g e
SSMP AUDIT PARTICIPANTS AND SCHEDULE
The SSMP Audit assesses the effectiveness of the City’s 2014 SSMP, Rev 01, and compliance with the SSSWDR Section D.13 requirements. The first purpose of the SSMP Audit is to provide information about successes and challenges in implementing the City SSMP. The second purpose is to identify program or policy changes that may be needed for effective SSMP implementation. This audit report then proposes corrective actions and a schedule to complete them. The SSMP Audit was conducted by the following Wallace Group Staff:
▪ Bill Callahan
Senior Environmental Compliance Specialist
City of Arroyo Grande Staff participating in the SSMP Audit were:
▪ Shane Taylor
Utilities Manager
▪ Tim Schmidt
Water Services Worker
The SSMP Audit was conducted in July 2018. The following table summarizes key dates and locations:
Table 2: SSMP Audit Key Dates
Date Location Topic Participants
July 03, 2018 WG Office and
City Office
SSMP Data and Records
Request Emailed
S. Taylor, B. Callahan
July 19, 2018 City PW Office SSMP Audit Kick-off
Meeting and Records
Retrieval
S. Taylor, T. Schmidt, B.
Callahan
July 19 – July
24, 2018
WG Office Review records and draft
Audit Report
B. Callahan
July 24, 2018 City Office Draft SSMP Audit Report
Submission by e-mail to
City
S. Taylor, B. Callahan
August 17, 2018 WG Office and
City Office
City Comments on Draft
SSMP Audit Report
Submission
S. Taylor, B. Callahan
August 17, 2018 WG Office and
City Office
Finalize Audit Report and
Certify
S. Taylor, B. Callahan
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
4 | P a g e
SSMP AUDIT RESULTS
The SSMP Audit resulted in a finding that the City’s 2014 SSMP, Rev. 01 is in compliance with five out of eleven subsections of SSSWDR Section D.13, in substantial compliance with six of the subsections and in partial compliance with one subsection. The City has been substantially effective in implementing the SSMP. A summary of these results is presented in Table 3 below:
Table 3: 2018 SSMP Audit Results
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City Effectiveness in
the Implementation of
SSMP Subsections
Schedule
1. Goal
[SSSWDR D.13(i)] In Compliance In Compliance N/A
2. Organization
[SSSWDR D.13(ii)] In Compliance In Compliance N/A
3. Legal Authority
[SSSWDR D.13(iii)] In Compliance In Compliance N/A
4. Operation and
Maintenance
Program
[SSSWDR D.13(iv)]
Substantial
Compliance Substantial Compliance
Develop, train,
and implement
Collection System
Standard
Operating
Procedures
(SOPs) as soon
as possible.
5. Design and
Performance
Provisions
[SSSWDR D.13(v)]
In Compliance In Compliance N/A
6. Overflow
Emergency
Response Plan
[SSSWDR D.13(vi)]
Partial
Compliance Partial Compliance
Develop, train
and implement
Emergency
Operating
Procedures
(EOPs) as soon
as possible.
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
5 | P a g e
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City Effectiveness in
the Implementation of
SSMP Subsections
Schedule
7. FOG Control
Program
[SSSWDR D.13(vii)]
Substantial
Compliance Substantial Compliance
Add SSLOCSD
2008 FOG
Ordinance,
include City
Municipal Code
sections and
2018 FSE List
8. System Evaluation
and Capacity
Assurance Plan
[SSSWDR D.13(viii)]
Substantial
Compliance Substantial Compliance
Attach 2012
Wastewater
Master Plan and
2017/18 CIP to
this Element.
9. Monitoring,
Measurement, and
Program
Modifications
[SSSWDR D.13(ix)]
Substantial
Compliance
Substantial Compliance
Trend SSOs and
Update SSO
Monitoring Table
in this section.
10. SSMP Program
Audits
[SSSWDR D.13(x)]
Substantial
Compliance Substantial Compliance
Complete next
SSMP Audit by
City internal audit
schedule (August
2, 2020)
11. Communication
Program
[SSSWDR D.13(xi)]
Substantial
Compliance Substantial Compliance
Re-create a
communication
plan for City of
Grover Beach,
Oceano CSD and
SSLOCSD which
are satellite and
tributary to one
another. Include
new methods of
communication
with the public
regarding SSMP
related activities
(ex: website &
facebook)
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
6 | P a g e
The following sections of this report describe these deficiencies in detail and address future additions and updates the City is required to make to its SSMP. The above list of updates is a summary and is not intended to replace the detailed deficiencies identified in the SSMP Audit Report. The recommendations of the entire SSMP Audit Report should be implemented in a reasonable time frame to ensure compliance with the SSSWDR. The City is due to complete their SSMP 5-Year Update with recertification by the City Council prior to August 2, 2019. It should be noted that the City is doing a good job with their Sewer System Overflow (SSO) reduction efforts when compared to State and Regional municipalities as shown in the tables below:
Comparison to Municipal Agencies 2010-2017
Spill Rate: Number of Spills per 100 miles of Pipe per Year Category 1 Category 2 Category 3
City of Arroyo Grande .62 0 1.85
State Municipal
Average 2.45 1.06 4.35
Region Municipal
Average 2.82 1.28 4.86
Category 1 = Spills of any volume that reach surface water.
Category 2 = Spills greater than or equal to 1,000 gallons that do not reach surface water.
Category 3 = Spills less than 1,000 gallons that do not reach surface water.
Comparison to Municipal Agencies 2010-2017
Net Volume of Spills in gallons per Capita per Year
Net Volume (volume spilled minus volume recovered) of SSOs, for which the reporting Enrollee is responsible, per capita (i.e. the population served by your agency's sanitary sewer system), per year.
Category 1 Category 2 Category 3
City of Arroyo Grande 14.45 0 24.73
State Municipal
Average 1784.11 408.85 34.72
Region Municipal
Average 1572.4 248.75 38.04
2014 Sewer System Management Plan – Revision 01
2018 SSMP Audit Report
City of Arroyo Grande
August 2018
7 | P a g e
1.0 Goal [SSSWDR D.13(i)]
SSSWDR D.13(i) states:
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
Section D.13(i): The City 2014 SSMP, Rev. 01 includes five (5) goals which were revised to be specific and measurable:
The City of Arroyo Grande seeks to provide a dependable and properly maintained system for wastewater collection for its customers by meeting the following goals:
1. Be available and responsive to the needs of the public, and work cooperatively with local, state and federal agencies to reduce, mitigate, properly report, and respond to SSOs.
2. Properly manage and maintain the City of Arroyo Grande public sewer system mains and lift stations to minimize SSOs.
3. Identify, prioritize, and continuously renew and replace sewer system mains and lift stations to maintain reliability.
4. Implement regular, proactive maintenance of the sewer system to remove roots, debris, sand, and Fats, Oils and Grease (FOG) in areas prone to blockages that may cause SSOs or sewer backups.
5. Coordinate with South San Luis Obispo County Sanitation District (SSLOCSD) to manage and implement the SSLOCSD Pretreatment Program to protect the treatment plant and the environment.
Finding: Section D.13(i):
Goal #1 – The City is properly reporting SSOs and corresponding to the State using CIWQS (California Integrated Water Quality System). SSO records were available during the Audit include photos of staff disinfecting sewer spills (mitigate) and documentation was included with response times.
Goal #2 – At the time of the last audit in 2016, the City had four (4) SSOs in 2015 and one (1) SSO to in 2016. Three out of the five SSOs were Category 3 or low threat and not to surface water. Two out of the seven SSOs were Category 1, to a surface water but were less than 1,000 gallons. By comparison, at the time of this Audit, the City experienced one (1) SSO between the 01/10/2017 and 07/19/2019 which was a Category 3, low threat SSO totaling 100 gallons. This shows an 80% reduction in SSOs over a 19-month period.
Goal #3 – The City adopted and is in the process of implementing the projects identified in the December 2012 Wastewater Master Plan. Element 4 contains a discussion and documentation
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of projects (sewer pipe re-lining, sewer line replacements, manhole rehabilitation and Lift Station #1 Force Main replacement).
Goal #4 – The City continues to be proactive in several Preventative Maintenance Activities such as Root Treatment in root prone lines, annual system wide line cleaning schedules and hot spot cleaning and a proactive FOG Control program. All of these PM activities are proving to be valuable techniques to reduce the number of SSOs in the system.
Goal #5 – The City continues to identify businesses that are discharging process wastewater or have the potential to discharge chemicals to the City of AG sewer collection system however staff reports that the SSLOCSD Pretreatment Program is no longer actively being implemented.
Element 1 Sufficiency: In Compliance
Reference: 2014 SSMP, Rev. 01. Page 1-1.
Deficiencies: There are no deficiencies.
Recommendation: The City updated its goals in 2014. Records reviewed demonstrate that the City is continuing to work towards achieving their stated goals.
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2.0 Organization [SSSWDR D.13(ii)]
SSSWDR D.13(ii) states:
The SSMP must identify:
(a).The name of the responsible or authorized representative as described in Section J of this Order;
(b).The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and (c). The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
SSSWDR J states:
All applications, reports, or information shall be signed and certified as follows:
(i). All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement).
(ii). An individual is a duly authorized representative only if:
(a).The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b).The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
Finding: Section D.13(ii)(a): The SSMP states that the Director of Public Works is the authorized representative for implementing the SSMP. The name and contact information for the Director of Public Works is shown as Geoff English in Appendix 2-2. The current Director of Public Works for the City is Bill Robeson. The Duly Authorized Representative (Legally Responsible Official (LRO)) is identified as Shane Taylor Utilities Manager in CIWQS. Glenda
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Boner is identified as a Data Submitter. This section of the SSMP was updated with a new Organization Chart in the appendix.
Conclusion: The section above is in compliance with the above requirement.
Finding: Section D.13(ii)(b): The SSMP states which positions are responsible for implementing each SSMP Element in Table 2-1 on Page 2-4.
The names and telephone numbers for management and administrative positions responsible for implementing specific measures in the SSMP program are included in SSMP Appendix 2-2.
This Organization Chart was updated in 2018 to reflect recent staff changes.
Lines of authority are presented in SSMP Appendix 2-3.
Conclusion: The section above is in compliance with the above requirements.
Finding: Section D.13(ii)(c): A chain of communication for reporting sanitary sewer overflows (SSOs) is provided in Figure 2-2 of the 2014 SSMP, Rev 01 on Page 2-7.
Conclusion: The section above is in compliance with the above requirement.
Element 2 Sufficiency: In Compliance
Reference: 2014 SSMP, Rev 01 p. 2-1 to 2-7 and Appendices 2-1, 2-2 and 2-3. CIWQS Facility At-A Glance Report (July 18, 2018), updated 2018 City Organization Chart.
Deficiencies: None.
Recommendation: Continue to update Organization Charts in SSMP when staff changes occur. Clearly identify the Legally Responsible Official (LRO) and Duly Authorized Representative (DAR) in the SSMP and ensure this information matches in CIWQS.
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3.0 Legal Authority [SSSWDR D.13(iii)]
SSSWDR D.13(iii) states:
Each Enrollee must demonstrate, through sanitary system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a).Prevent illicit discharges into its sanitary sewer system (examples include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.); (b).Require that sewers and connections be properly designed and constructed; (c). Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d).Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
(e).Enforce any violation of its sewer ordinances.
Finding: Section D.13(iii)(a): Illicit discharges, such as storm water, debris, chemicals, waste, concrete, debris that obstruct, etc., are addressed in South San Luis Obispo County Sanitation District’s (SSLOCSD’s) Pretreatment Ordinance, Ordinance No. 1994-1, and the following Arroyo Grande Municipal Code Sections:
▪ 13.12.400 – Prohibited discharges.
▪ 13.12.410 – Commercial and industrial discharges.
▪ 13.12.420 – Private systems—Discharges.
Conclusion: The section above is in compliance with the above requirement.
Finding: Section D.13(iii)(b): Proper design and construction of sewers and connections are required by the City Public Works Department’s April 2016 Standards Specifications and Engineering Design Standards, the Uniform Plumbing Code (UPC), and the following Arroyo Grande Municipal Code Sections from Chapter 13.12 Sewer Service System:
▪ 13.12.110 – Groups of houses or buildings on one lot—Connections to main sewers. ▪ 13.12.120 – Sewer connections—Applications.
▪ 13.12.130 – Private systems—Construction—Inspections. ▪ 13.12.140 – Approval—Required.
▪ 13.12.150 – Approval—Process.
▪ 13.12.270 – Inspection required.
▪ 13.12.370 – Sewer pumps—Backflow valves.
Conclusion: The section above is in compliance with the above requirement.
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Finding: Section D.13(iii)(c): The City does not own and, therefore, does not require access to maintain or repair any portion of a lateral. The City ensures access for inspection for portions of the lateral owned or maintained by a resident or business in the following Arroyo Grande Municipal Code Sections:
▪ 13.12.270 – Inspection required.
▪ 13.12.500 – Right of entry.
Conclusion: The section above is in compliance with the above requirement.
Finding: Section D.13(iii)(d): The City has the authority to limit the discharge of FOG and other debris that may cause blockages in the sanitary sewer system through the following City Code and SSLOCSD Ordinances:
• Chapter 13.12 Sewer Service System
• Chapter 13.12.400 Prohibited Discharges
• 1994-1 SSLOCSD Pretreatment Ordinance
• 2008-01 SSLOCSD FOG Ordinance
Conclusion: The section above is in compliance with the above requirement.
Finding: Section D.13(iii)(e): City has the authority to enforce any violation of its sewer ordinances in the following Arroyo Grande Municipal Code Chapters and Sections:
▪ Chapter 1.16 – Penalty Provisions
▪ Chapter 9.12 – Nuisances
▪ Section 13.12.470 – Delinquencies—Collection.
▪ Section 13.12.480 – Delinquencies—Liens.
▪ Section 13.12.490 – Enforcement—Delegation of duty.
▪ SSLOCSD Resolution No. 2011-295 - Utilized to enforce any violations of the SSLOCSD FOG Ordinance.
Conclusion: The section above is in compliance with the above requirement.
Sufficiency: In Compliance
Reference: 2009 SSMP, p. 16 – 18; Arroyo Grande Municipal Code Chapters 1.16 – Penalty Provisions, Chapter 9.12 – Nuisances, and 13.12 – Sewer Service System; SSLOCSD Ordinances No. 1994-1 and 2008-01.
Deficiencies: None.
Recommendation: None.
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4.0 Operation and Maintenance Program [SSSWDR D.13(iv)] SSSWDR D.13(iv) states:
The SSMP must include those sections listed below that are appropriate and applicable to the Enrollee’s system:
(a).Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
(b).Describe routine preventive and operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) Program should have a system to document scheduled and conducted activities, such as work orders;
(c). Develop a rehabilitation and replacement plan to identity and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed to the capital improvement plan; (d).Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and (e).Provide equipment and replacement part inventories, including identification of critical replacement parts.
Finding: Section D.13(iv)(a): All sewer assets and appurtenances are identified in the map referenced in the 2014 SSMP, Rev 01. Two separate map atlases and map books are maintained by the City identifying sewer assets and storm water conveyance facilities that could be impacted by a SSO. Staff continues to work on redline changes for the sewer system for transfer into the sewer system atlas. The City has integrated sewer maps into GIS and has included storm drain information as an additional layer for this mapping system. A formal update to the City’s storm water and sewer maps are being completed and are planned for inclusion in the next update to the SSMP.
Conclusion: The section above is in compliance with the above requirements
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Finding: Section D.13(iv)(b): The 2014 SSMP, Rev 01 summarizes goals and routine preventative and corrective Operation and Maintenance (O&M) activities in this section. O&M relating to sewer line; cleaning, inspection, and minor sewer line repairs are performed by City staff.
Routine O&M for the five (5) City Lift Stations are conducted by City maintenance staff. Lift Stations are inspected and maintained once a week as described in the City of Arroyo Grande Performance Standard Activity Code: 315 - Lift Station Maintenance. Contractors are hired to perform maintenance and repair when significant electrical maintenance or mechanical work is required.
Sewer line cleaning activities are organized in the City’s 2012 Sewer Main Cleaning Program.
Cleaning schedules are divided into twelve (12) distinct sections which are identified in a sewer system map book. Line cleaning records are entered into the City’s Sewer Main Cleaning Program Route Sheets.
The City’s SSMP states that the goal for line cleaning is to clean and flush the entire system annually. While the City has met this goal in the past, CCTV assessments conducted since 2014 have resulted in the City Utilities Manager revising the 2014 SSMP, Rev 01 to change this goal to clean lines every 2 years.
Records documenting manhole inspections, sewer line cleaning and the current version of the City sewer atlas were viewed, and recent examples were reviewed. These records are kept on a bookshelf in the PW Corp Yard break area.
During the 2018 Audit, City Sewer Maintenance staffing levels consists of 2 full time maintenance positions who are supported by a City water system staff of six (6) full time employees.
Areas needing more frequent cleaning; High Maintenance Areas (HMAs) or Problem Areas are discussed in the 2014 SSMP, Rev 01 and scheduled for quarterly cleaning. When problems are found during sewer line cleaning activities, a CCTV inspection is conducted by City staff using a push camera to determine the conditions of the line. The push camera is only able to view a few hundred feet of sewer line, the City uses a contractor for more comprehensive inspections on an as needed basis Records of all CCTV data are kept at the Public Works Department and utilized to identify future rehabilitation and replacement projects.
The City continues to use chemical root control as a method to address HMAs. The City utilizes Duke Root Control for root treatment. Chemicals applied for root control are expected to be effective for the next 3 years.
Manholes receive detailed inspection during routine sewer line cleaning. A form entitled Manhole Observation and Inspection Report is completed for each manhole for future assessment by City staff to create rehabilitation and replacement projects. Manhole rehabilitation Capital Improvement Project (CIP) is part of the 2017/18 budget and is also included as a CIP for FY 2020/21.
The 2014 SSMP Rev 01 states that the City will purchase a Computerized Maintenance Management System (CMMS) and implemented by the end of 2015. This task was
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accomplished, the CMMS system “Facility Dude”, however the City found this software did not meet their needs and Preventative Maintenance is now scheduled and tracked on a Master Schedule at the Public Works Department which generates daily work orders. These preventative maintenance activities are reported monthly to the City Council.
Conclusion: The section above is in compliance with the above requirements.
Finding: Section D.13(iv)(c): The City completed a Wastewater System Master Plan in 2012.
The 2014 SSMP, Rev 01 describes the specific methods and a plan used to identify R&R projects. A specific plan and schedule (City CIP through 2017/18) to identify and address defects in pipelines, manholes, lift stations, and other appurtenances is included in Appendix 4- 2 of the SSMP. Additionally, the City has identified capital projects in the FY 2018/19 Budget identified in the 2012 study through FY 2022/23.
The 2012 Wastewater System Master Plan, included in Appendix 4-10 of the SSMP, addresses the majority of the requirements in this section. This Master Plan provides an assessment of the City’s sewer system; Lift Stations, Force Mains, Manholes, and Sewer Line wet and dry weather capacities. CCTV inspections for approximately 60% of the system were also integrated as part of the sewer line assessments referenced in the 2012 Master Plan. This plan includes a prioritized list of projects identified to take place between 2013 and 2037. Projects are grouped by a Priority Ranking of “A”, “B”, and “C”. Project schedules are as follows:
▪ Priority “A” Projects to be conducted between 2013 and 2017 ▪ Priority “B” Projects to be conducted between 2018 and 2027 ▪ Priority “C” Projects to be completed between 2028 and 2037 A short and long-term CIP and associated schedule was developed based on the results of the WSMP report through Fiscal Year (FY) 2022/23. The City completed and finalized a Revenue Rate study in June 2014 to fund these projects. The City Utilities Manager updated Appendix 4- 11 on July 18, 2016 with the final Revenue Rate Study. The City is planning a new rate study planned for FY 19/20 which should be included in the next update to the SSMP.
Conclusion: The section above is in compliance with the above requirements.
Finding: Section D.13(iv)(d): The 2014 SSMP, Rev 01 states that Staff receives training in system operations and maintenance, safety, and reporting procedures for SSOs.
Records for safety training and some routine operations and maintenance activities were reviewed and are on file at the City Public Works Department.
The 2014 SSMP, Rev 01 contains a list of Standard Operating Procedures for Collection System Operation and Maintenance to be developed and commits to having a RFP issued in October 2014 and the SOPs in place and a training program developed by the end of 2015.
The Utilities Manager reports that this task has not been initiated and is planned for a date yet to be determined. The City SSMP does include a SOP for operation of the City Vactor Truck and standards for Lift Station Operations and Sewer Line Cleaning. The Utilities Manager reports
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that staff has trained on this SOP and standards however training records were not available at the time of this audit.
The City does not employ contractors that would require training in general O&M tasks as they are performed by City staff. Contractors who are hired by the City are required to be adequately licensed to perform tasks identified in the scope of work identified in each contract.
Conclusion: The section in partial compliance with the above requirements.
Finding: Section D.13(iv)(e): The 2014 SSMP, Rev 01 in Appendix 4-5 contains a list of critical parts and equipment for all assets and equipment used in the sewer system and Page 4-6 contains a vendor list with contact information for parts and equipment that are not easily or reasonably stocked. This list should be updated to identify current equipment in stock and other equipment that is not currently included in this list such as spill response equipment.
The City participates in two (2) separate mutual aid agreements for critical parts and equipment; CAL WARN, and the San Luis Obispo County Mutual Aid Agreement. The City also works informally with the City of Grover Beach and South San Luis Obispo County Sanitation District to maintain a list of critical parts and equipment that may be used in the event of a SSO.
Conclusion: The section above is in compliance with the above requirements.
Sufficiency: Substantial Compliance
Reference: 2014 SSMP, Rev 01 p. 4-1 to 4-6. Appendix 4.
1. Sewer Main Cleaning Program Route Sheets
2. District Trunk Line Manhole Observation and Inspection Report.
3. Safety Training Meeting Record. 6/15/16.
4. June 2014 City of AG Water and Wastewater Rate Study Report.
5. Work Order example pages
6. City of AG CIP, FY 2016-17/FY 2018-19/FY 2019/20 Biennial Budget. Lift Station No. 1 Force Main Replacement, Manhole Rehabilitation, Sewer Main Rehabilitation Projects.
7. Maintenance Worker Safety Training Records.
8. Invoice dated 5/15/18 from Dukes Root Control.
Deficiencies: Training on existing Operational Standards and Vactor SOP were not available.
Collection system operation and maintenance standard operating procedures (SOPs) were not written and developed.
Recommendation: Include updates to the City storm water and sewer maps in the next SSMP update. Develop written Standard Operating Procedures for the operation and maintenance of the sewer system. Develop a formal training program for annual training and documentation of these activities.