City Council Meeting - May 23, 2023
1. CALL TO ORDER
Public Comments:
2. ROLL CALL
Public Comments:
3. MOMENT OF REFLECTION
Public Comments:
4. FLAG SALUTE
Public Comments:
5. AGENDA REVIEW
Public Comments:
5.a
Closed Session Announcements
Public Comments:
None.
5.b
Ordinances read in title only
Public Comments:
None.
6. SPECIAL PRESENTATIONS
Public Comments:
6.a
Honorary Proclamation Declaring June 2023 as “Pride Month” Attachments
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Public Comments
1. CC 2023-05-23 Honorary Proclamation_Pride Month 2023.pdf
6.b
Honorary Proclamation Declaring June 2, 2023 as “World Hunger Day” Attachments
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Public Comments
1. CC 2023-05-23 Honorary Proclamation_Hunger Awareness Day.pdf
6.c
City Manager Communications
Public Comments:
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
Public Comments:
7.a
MAYOR RAY RUSSOM:
Public Comments:
California Joint Powers Insurance Authority (CJPIA)
Central Cost Blue Regional Recycled Water Authority Board San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other
7.b
MAYOR PRO TEM BARNEICH:
Public Comments:
Audit Committee
Homeless Services Oversight Council (HSOC)
Zone 3 Water Advisory Board
Other
7.c
COUNCIL MEMBER GEORGE:
Public Comments:
Five Cities Fire Authority
Tourism Business Improvement District Advisory Board
Visit SLO CAL Advisory Board
Other
7.d
COUNCIL MEMBER GUTHRIE:
Public Comments:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.e
COUNCIL MEMBER SECREST:
Public Comments:
Air Pollution Control District (APCD)
South County Chambers of Commerce Arroyo Grande Business Meeting South County Chambers of Commerce Governmental Affairs Committee Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Public Comments:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar:
https://us02web.zoom.us/j/86752345420
; Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
Public Comments:
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Consideration of Cash Disbursement Ratification
Attachments
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Public Comments
1. CC 2023-05-23 Cash Disbursement Ratification.pdf
2. CC 2023-05-23 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2023-05-23 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of April 15 through April 30, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b
Consideration of Fiscal Year 2022-23 Third Quarter Status Report and Request to Approve Four Budget Adjustment Requests Attachments
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Public Comments
1. CC 2023-05-23 Third Quarter Financial Status Report.pdf
2. CC 2023-05-23 Attachment 1 - Fiscal Year 2022-23 Third Quarter Financial Status Report.pdf (VALENTINE)
Recommended Action:
Receive, consider, and file the FY 2022-23 Third Quarter Financial Status Report; and approve four Budget Adjustment Requests.
9.c
Approval of Minutes
Attachments
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Public Comments
1. CC 2023-05-23 Approval of Minutes - CC_Apr25_2023.pdf
2. CC 2023-05-23 Approval of Minutes - CC_May09_2023.pdf (MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meetings of April 25, 2023, and May 9, 2023, as submitted.
9.d
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events Attachments
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Public Comments
1. CC 2023-05-23 Continued Local Emergency Ongoing Storm Events.pdf
2. CC 2023-05-23 Attachment 1 - Proposed Resolution.pdf (McDONALD)
Recommended Action:
1)
Adopt a Resolution declaring a continued local emergency related to the ongoing storm events, beginning in December 2022 and continuing through the present. 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.e
Consideration of a Professional Services Agreement with Kosmont Real Estate Services dba Kosmont Realty Attachments
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Public Comments
1. CC 2023-05-23 Agreement with Kosmont.pdf
2. CC 2023-05-23 Attachment 1 - Kosmont Professional Services Agreement (2023).pdf
3. CC 2023-05-23 Attachment 2 - KR Proposal Arroyo Grande.pdf (McDONALD)
Recommended Action:
1) Authorize the City Manager to enter into the attached agreement with Kosmont Real Estate Services dba Kosmont Realty (“Kosmont”) for the continued provision of real estate advisory services associated with 400 W. Branch in the City of Arroyo Grande (“Property”), in substantially final form, subject to minor modifications approved by the City Manager in consultation with the City Attorney. 2) Make findings that approving an agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.f
Consideration of Authorizing the Display of the LGTBQ+ Pride Flag During the Month of June 2023 at Heritage Square Park and at City Hall Attachments
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Public Comments
1. CC 2023-05-23 Authorization of Display of Pride Flag.pdf
2. CC 2023-05-23 Attachment 1 - Staff Report.pdf
3. CC 2023-05-23 Attachment 2 - Reso 5083_Flag Display Policy.pdf
4. CC 2023-05-23 Attachment 3 - Reso 5142_DEIJ Policy.pdf
5. CC 2023-05-23_09f Supplemental 1_R.pdf
6. CC 2023-05-23_09f Supplemental 2_Redacted.pdf
(McDONALD)
Recommended Action:
Authorize the display of the Pride Flag during the month of June 2023 at Heritage Square Park and at City Hall.
9.g
Consideration of the Sidewalk Tile Bands, Tree Well Borders and Crosswalk Improvements in the Village as Components of the 2022 Concrete Repairs Project Attachments
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Public Comments
1. CC 2023-05-09 Village Sidewalk Tiles, Tree Wells and Crosswalk Repairs.pdf
2. CC 2023-05-23 Attachment 1 - Location Details 2.pdf
3. CC 2023-05-23 Attachment 2 - Appendices.pdf
4. CC 2023-05-23 Attachment 3 - Project Location.pdf
5. CC 2023-05-23 Attachment 4 - Existing Conditions.pdf
6. CC 2023-05-23 Attachment 5 - Village Design Guidelines.pdf
7. CC 2023-05-23 Attachment 6 - ARC Minutes.pdf
8. CC 2023-05-23 Attachment 7 - 2022 Concrete Repair Det.pdf (ROBESON)
Recommended Action:
1) Approve the selection of Bear Path clay brick pavers in a red flash color, or equal, with a basketweave pattern in the sidewalk bands and tree well surrounds, and a 90-degree herringbone pattern in selected crosswalks in the Village of Arroyo Grande; 2) Find the action exempt from CEQA under a Class 1 Exemption, which applies to which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and where none of the exceptions to the Class 1 exemption set forth in State CEQA Guidelines Section 15300.2 apply.
9.h
Consideration of an Award of Contract to Main Line Engineering Construction for Construction of the Fair Oaks Avenue Water Line Replacement Project, PW 2023-05 Attachments
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Public Comments
1. CC 2023-05-23 Fair Oaks Waterline Replacement Agreement(1).pdf
2. CC 2023-05-23 Attachment 1 - Bid Opening Log Sheet(1).pdf (ROBESON)
Recommended Action:
1) Allocate $71,998.05 from the Water Facility fund to the Fair Oaks Avenue Water Line Replacement Project; 2) Award a contract for the Fair Oaks Avenue Water Line Replacement Project to Main Line Engineering Construction in the amount of $669,435.50; 3) Authorize the City Manager to approve change orders of 10% of the contract amount, $66,943.55, for unanticipated costs during the construction phase of the Project; and 4) Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Class 1 Section 15301 Existing Facilities, Class 2 Section 15302 Replacement or Reconstruction, and Class 4 Section 15304 Minor Alterations of Land.
9.i
Consideration to Approve the Sewer System Management Plan Revision 2 Attachments
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Public Comments
1. CC 2023-05-23 Consideration of Sewer System Management Plan.pdf
2. CC 2023-05-23 Attachment 1 - 2023_Arroyo Grande SSMP Final.pdf
3. CC 2023-05-23 Attachment 2 - Sanitary Sewer Emergency Response Plan.pdf (ROBESON)
Recommended Action:
1)
Approve the Sewer System Management Plan - Revision 2; 2) Make findings that approving the Sewer System Management Plan revision is not a project subject to the California Environmental Quality Act (“CEQA”) in accordance with Sections 15301, 15302, 15308 of the (CEQA) Guidelines.
9.j
April 2023 Monthly Water Supply and Demand Update
Attachments
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Public Comments
1. CC 2023-05-23 Monthly Water Supply and Demand Update.pdf
2. CC 2023-5-23 - Attachment 1 - Lopez Monthly Operations Report for March 2023.pdf
3. CC 2023-5-23 - Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 2023-5-23 - Attachment 3 - Monthly Water Supply and Demand.pdf
5. CC 2023-5-23 - Attachment 4 - Monthly Monitoring Report for April 2023.pdf
6. CC 2023-5-23 - Attachment 5 - Deep Well Index Levels.pdf (ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
10. PUBLIC HEARINGS
Public Comments:
10.a
Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID); Approving the AGTBID FY 2023-24 Budget; and Direction Regarding Amendments to the Board By-Laws Attachments
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Public Comments
1. CC 2023-05-23 Public Hearing Levy Annual Assessment TBID, FY 23-24 Budget, Board Changes.pdf
2. CC 2023-05-23 Attachment 1 - Proposed Resolution_Levying Annual Assessment AGTBID.pdf
3. CC 2023-05-23 Attachment 2 - Proposed Resolution_AGTBID FY 23-24 Budget.pdf
4. CC 2023-05-23 Attachment 3 - AGTBID Bylaws Redline1.pdf
5. CC 2023-05-23 Attachment 4 - AGTBID Bylaws.pdf
6. CC 2023-05-23 Attachment 5 - April 25, 2023 City Council Staff Report.pdf
7. CC 2023-05-23 Attachment 6 - Draft 04-25-23 Minutes.pdf (McDONALD)
Recommended Action:
1) Conduct a public hearing to receive public comment and protests regarding the City Council’s intention to continue the AGTBID and levy an annual assessment for FY 2023-24; 2) Determine whether a legally sufficient number of protests have been made; 3) If a legally sufficient protest is not made, adopt a Resolution levying an annual assessment for the AGTBID for FY 2023-24; 4) Adopt a Resolution approving the FY 2023-24 operating budget for the AGTBID; 5) Approve changes to the administration of the AGTBID; 6) Provide direction regarding proposed revisions to the AGTBID Advisory Board By-Laws; and 7) Determine that
conducting a public hearing to
adopt a resolution
to
levy and collect assessments,
adopting a resolution to approve the AGTBID operating budget, and approving changes to the administration of the AGTBID Advisory Board is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 1506 1 , subd. (b)(2)-(3), 15378.).
11. OLD BUSINESS
Public Comments:
11.a
Discuss Terms for a Potential Contract for Fire and Emergency Response Services Between the Five Cities Fire Authority and the Oceano Community Services District Attachments
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Public Comments
1. CC 2023-05-23 Contract for FCFA and OCSD.pdf
2. CC 2023-05-23 Attachment 1 - Fire Services Agreement.pdf
3. CC 2023-05-23_11a Supplemental 1.pdf
(McDONALD)
Recommended Action:
Discuss and provide direction regarding the proposed terms for a future fire and emergency services contract between the FCFA and the OCSD.
12. NEW BUSINESS
Public Comments:
12.a
Review Preliminary FY 2023-25 Biennial Operating Budget Attachments
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Public Comments
1. CC 2023-05-23 Review Preliminary Biennial Operating Budget FY 2023-25.pdf
2. CC 2023-05-23 Attachment 1 - Fund Summaries FY 2023-25 Biennial Budget.pdf
3. CC 2023-05-23 Attachment 2 - Community Priority Survey Results.pdf
4. CC 2023-05-23 Attachment 3 - FY 2023-25 Council Goals Work Plans1.pdf
5. CC 2023-05-23_12a Supplemental 1.pdf
(VALENTINE)
Recommended Action:
Review the preliminary budget and provide feedback to staff in preparation for the public hearing scheduled for June 13, 2023, to consider the Fiscal Years (FY) 2023-25 Biennial Budget.
13. COUNCIL COMMUNICATIONS
Public Comments:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
Public Comments:
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org
.