Agenda packet — Arroyo Grande City Council, June 13, 2023 (part 2 of 4)

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Grace Lane Assessment District
Fiscal Year 2023-24
12-1
EXHIBIT “F”
Storm Drain Maintenance Exhibit

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Grace Lane Assessment District
Fiscal Year 2023-24
13-1
EXHIBIT “G”
Slope Maintenance/Road Maintenance

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Final Engineer’s Report
for
Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
City of Arroyo Grande
State of California
Prepared for:

City of Arroyo Grande
Prepared by:

Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401
May 26, 2023
ATTACHMENT 6

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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
Table of Contents
CERTIFICATES ........................................................................................................................................ 1-1 INTRODUCTION ENGINEER’S REPORT .................................................................................................... 2-1 PLANS AND SPECIFICATIONS ................................................................................................................. 3-1 ESTIMATE OF COSTS .............................................................................................................................. 4-1 ASSESSMENT DIAGRAM ........................................................................................................................ 5-1 ASSESSMENT SCHEDULE ........................................................................................................................ 6-1

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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
1-1

CERTIFICATES

CITY OF ARROYO GRANDE
Parkview, Landscape District #1
FISCAL YEAR 2023-24
The undersigned, acting on behalf of Wallace Group, respectfully submits the attached Engineer’s Report as directed by the City of Arroyo Grande pursuant to the provisions of Article XIIID, Section 4 of the California Constitution and the Landscaping and Lighting Act of 1972, Sections 22500 seq. of the California Streets and Highway Code. The undersigned certifies that he/she is a Professional Engineer registered in the State of California.

Engineer of Work:__________________________ Dated: 5/26/23 Kari Wagner, P.E.

Principal
Wallace Group
CA# 66026
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed by me on the _____ day of ______________ 2023.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
1-2
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Arroyo Grande, San Luis Obispo County, California on the _____ day of ______________ 2023.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________
I HEREBY CERTIFY that the attached Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with the County Auditor of the County of San Luis Obispo, on the _____ day of ______________ 2023.

Jessica Matson, City Clerk
City of Arroyo Grande
San Luis Obispo, California
By:_____________________________

Page 172 of 589 ends

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
2-1
INTRODUCTION ENGINEER’S REPORT
REPORT
“LANDSCAPING AND LIGHTING ACT OF 1972”
Pursuant to the Landscaping & Lighting Act of 1972 of the Streets and Highways Code of the State of California, commencing with Section 22500, this Engineer’s Report submitted to the City Clerk of the City of Arroyo Grande in connection with the proceedings of the City Council to consider the establishment of the Parkview, Landscape District #1, Kari Wagner, PE, duly-authorized representative of Wallace Group, consultant to the City, submits this Engineer’s Report consisting of the following parts:

Part I: PLANS AND SPECIFICATIONS
The plans and specifications describe the general nature, location and extent of the proposed improvements, and said plans and specifications, as applicable, indicate the classes and types of improvement for each zone within the District. The Plans and Specifications remain consistent with the approved Parkview, Landscape District #1 approved on June 9th, 1992.

Part II: COST ESTIMATE
The cost estimate includes all costs relating to installing and maintaining of the improvements for the next fiscal year, including appropriate incidental expenses, as well as providing for surpluses or credits and contributions from any source as applicable.

Part III: ASSESSMENT DIAGRAM
The Assessment Diagram indicates the exterior boundaries of the District, the boundaries of any zones within the District, as well as setting forth each individual lot or parcel. Each parcel is identified by a distinctive number or letter and the lines and dimensions of each lot shall conform to those as shown on the latest County Assessor’s map.

PART IV: ASSESSMENT SCHEDULE
The Assessment Schedule sets forth the net amount to be assessed upon all parcels and lands within the District, describing each assessable lot or parcel by reference to a specific number, and assessing the net amount upon the lots in proportion to the benefits to be received by each lot or parcel as shown on the above-referenced Diagram.

The Assessment Schedule remains consistent with the approved Parkview, Landscape District #1 approved on June 9th, 1992.

All lots and parcels of land known as public property, as defined under Section 22663 of said “Landscaping and Lighting Act of 1972”: have been omitted and are exempt from any assessment under these proceedings.

This “Report” is applicable for the maintenance of improvements within the District for the fiscal year 2023-24.

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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
2-2
The City Council will hold a meeting on June 27, 2023 to provide an opportunity for any interested person to be heard. At the conclusion of the meeting, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified. Following the adoption of this resolution and recordation of the District’s Tract Maps, the Final Assessor’s Roll will be prepared and filed with the San Luis Obispo County Auditor’s office to be included on the Fiscal Year 2023-24 tax roll.

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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
3-1

PLANS AND SPECIFICATIONS
The Plans and Specifications are per the original adopted Engineer’s Report, dated June 9th, 1992. No Changes in services are being made at this time.

A general description of the works of improvements to be financed and maintained under these proceedings are those generally described as follows:
 The Installation and maintenance of landscaping improvements and ornamental vegetation in public rights-of-way to serve and benefit properties within the boundaries of the District as well as any subsequent annexations.
 No annexations have been made into or out of the Parkview, Landscape District #1 since the adoption on June 9th, 1992.
 See Attached Conceptual Landscape Planting Plan, prepared by Landplans for the Parkview, Landscape District #1 adopted June 9th, 1992.

Page 175 of 589 ends

PLANTU~T
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CONCEPTUAL LANl?XAPE PLANTIN<=i PLAN
TRACT#l7bCl , - - ,
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• , LANDSCAPE ARCHITECTUA.E
·' LANO/SITE PLANNING ·
· 75 Higuera· Street, Suile 206 · 'San Luis Obispo, C<ililorma 93-lOt (805) 544·4546. (005) 92~·6677
• FAX (805) 544-459·1
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Page 176 of 589 ends

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
4-1

ESTIMATE OF COSTS
The total costs for installation and maintenance of the improvements are those as hereinafter set forth. Said cost estimate will also set forth the amount of any surplus or deficit in the Improvement Fund to be carried over, as well as the amount of any contributions to be made from any other sources.

Approximate Fund Balance (7/1/23)* $ 4,418
2023-24 Assessment Income $ 3,000.00
COST OF ANNUAL MAINTENANCE $ -3,672.00
Estimated Balance (6/30/2024) $ 3,218
* The estimated balance and expenses for Parkview, Landscape District #1 provided by City of Arroyo Grande

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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
5-1

ASSESSMENT DIAGRAM
The assessment diagram sets forth (a) the exterior boundaries of the District, (b) the boundaries of any zones within the District, and (c) the lines of each lot or parcel of land within the District. The assessment diagram further identifies each lot or parcel by a distinctive number or letter, and for a detailed description of the lines and dimensions of any lot or parcel, reference is made to the County Assessor’s map applicable for the next fiscal year, which map shall govern for all details concerning the lines and dimensions of such lots or parcels. A copy of the assessment diagram is attached hereto, referenced, and incorporated.

Page 178 of 589 ends

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LEGEND
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for Loh 11-14 ( Z"1·Z~o1'J ~ 16 are
on the L' P.tJ.{ .. a..s shCW<otn.

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co.-11ers arc .)et on fh.t. lot /lne
I.CO foot b4ek fro'" true carrier.

BASIS OF BEARINGS
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DATA DELTA
460.01 43056·00"
367 .!17 J50Q6'02"
92 . .50 00049',58"
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!il.98 60039•47" ·

32.76 72.64
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62.97 0.50JJ'04"
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BC 40,87 270JJ'08"
9 77.00 47.37 J!i014'4l"
-gb 1.5.40 11027•45"
10 650 00 !ii .94 Q40J4'•il"
11 550.00 32.33 OJ022'06"
12 !10,00 13.13 15002'5'1"'
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·P.O. 801 1127
Arroyo Grande, Calif
93421
Phmw 8051.J89·4:J.l:J
c
.A subdivi)ion of Lot 14 of Pi.!.rno &each Gardens~ in
the City.or Arroy~ C'lrandt, Counf.fof So.n L1.1i~Obi1po1 Co.Jiforn10.. ~
e. or z

Page 179 of 589 ends

OWNERS' STATEMENT i
He, tho undersl9ncd, hereby st.ate that vc are aJ:l
the ovnera of, and all recordholdere of security interest in, and all parties having any record title in the real pcoperty included vithin the Subdivision and project
shovn on this map, and that each of us does hereby consent. to the filing and/or recordation of this map. Wt h~rzit ded,ccm.-totlie. pt.iblic ftir pubhc u:.A cdl strt..et.1 end bo1.1/el"lrd shown htruin (,fld /ht> fQc1Jitie.) fht.rei11, lots A al'l4 B, ancl Pa::iemenh for' woltr at'(j se,,..er mains, $tr1e t tr~ and emof91!n<:.y OC'.ces.s s~own heretm. Wt. a(so ded1eo~e f::i H-.e puliloc. for #he ult! and benefit of the several public utility companies vhich are authodzcd to serve in said subdiv~sion, casements for public utility purposes. shovn hereof'. as •P.U.E.•. We a.lso d.edic..a..te to Hie publ1(. -the wo.ter ri91tfs ""'frriin th1J ~bdiv1sio: ==~~-..=_-_::._ ___ :_-.::_:__;_::.:;;--..-- ! ~ .And further by tne recordation of this map, ve
hereby relinquish all rights of vehicular inqress to or egress from Lots l and /0 ihrotJ9h 15 along the ea.3-tuly boundo.rv of .said lob a.butti119 Oc.k. lbrk bOY/evard; Loh lb, ZI a.nd Z4 through :30 a Ion~ the 1-Yf.~ ~.-~ly bourY.klry' of 3a.fd lab ob11ttin9 lbk Park Boule.tard: nnd Ltifl" & '3, 10 and .. ,() .'.onq Hie southerly botuldo.ry of so.id lo1l abuttin9 Farrt11ll Roo.d ..

H.R.P: DE'V[lOPMENT CO •• INC., o. California. corpordio" >r ~+t.f~; ~~~!:-C5i=- ··--·---· ... ··-~

STATE OF CALIFORNIA
COUNTY" OF SAN LUIS OBISPO
---
i
I
On this .J.7.~l. day- of ·:-,_ .. ;,.,_,,,/ , 191::!...:... before. me'-. 1...-1 • '.:-:---.-.·;. ,.,:~.,. , a Notary Public in and for said State, perS.Onally appeared 'li-,,., _-f-: /l''t .. d,~~-/ and,..!.;~.· '.J:...~- ;.. • f~ : , proved to me on .
the basis of satisfactory evidence, ~o be_ the persons
VJl1o uac.uhd the rvithin imtrum•d d.S __ {'/;..:=.• .. ·LJ.=·:1/T:_:_ __ a,.,d on be ho.If of the corporo.+1on the.re.in {'lamed, ond o.cknowlcd9ed to m<t ~ha.t If!• c.orpor"a.trori ~.wec .... f-ed i:. _. [ > : -ill._-~- _}: ·b,_µ_LLL \.7!'-'111··1~. · .. J\. \.~ ... ~4 .. -;,..---r) C-"··uv ut: •'f-\"' '-t..•s oS•J'"""

STATE OF CALIFORNIA

COUNTY OF SAN LUIS OBISPO
/r0.~~;.A7~~~~:~~~:r~~·:<:-;.,
i
•.. on this) 1 rt, day ol'-.z~·i.-0•1"11 , 19~ beforej me, - '- ) :dA'/.:.--: . ) '. "),.. .V,.1 • ..,;,--,, , a Notary Public in and for said State, personally appeared k-;('~..e=;,{ 7 ";,.,/}-~,:,/;;·_tr and personally known to me ~o ·
be ;the. persons vho executed the_ vi thin instrumen~ as. · '/_:.;_=. ... ·1'\t=,.1 "?"" and ·
or on behalf of the corporation therein ~amed, and J
acknowledged to me that such corporation executed i 1t:
-'

STATE OF CALIFORNIA

COUNTY OF SAN LUIS OBISPO
On this r\·~ 0day of :!i··• ·.11· \ , 19.'....U:... before ,.;, c"'<···'rc< '~"q\.: , , a Notary Public in and
for said State,_ personally appeared rN!'r.\ f.. ·t<1·cl proved to me on
the basis of satisfactory evidence to be the persons
who e.rcc:t.1hd the within instrt.1mtnt as __ ',\C.-;.i.U.r.n':._..:._ __ :--- a.nd t=-:-,.,..\. ~-'' rl~'"•"\ on ~e/i41f of tnc eorpor".l~1on therein n11m~d 1 and ac.knowled9e.d to me tha.t fht eo,.,oor4t1on eitc.c.uhd i.t, as Trustct..

A Soils E:nqineering Report for Tra.d 11'-.,
\ --r ... / .. _-.) ,- - . : : ._ "'. Ii I
,JJ.1JL'-;-~~--P'-fL_._-_ "'-'i a.,,,,.,,_,_.=_,.,.;,_,-- ... _v·'·'!"''- ·.1~.<:-,,:-1,....._~ ~c ~ ?'.~··:.. .. '.~ .... (· . ~, .. ?.fl'(; .·'.J.. /_'.?.;!_, - " v.-as preptl,.e..d on J'a.nuQrv 13, l~'JZ~ by Faf'lh
~ys.tems Ceinsullant3 1 Pacific ae.o.sc:re11cc. D1lf'1,ion, Qnc{ Is on fil~ ,·,.,+he Cit'( E"n9lrteer~ Office.
~·,....,.,.,,.,. ''~ .>l'\N r 14•1 • B• .-.. "
i

PLANNING COMMISSION CERTIFICATE
I . - I I hereby certify that this map of Tract No. 17~9 s~bstantially conforms to the Tentative Hap thereof, approved by the Plannlng Commission of the City of Arroyo Grande, rttate of California.

I I I ' D~ted~ , .
- i , : -~~t;;f ~g Commission
CITY _ENGINEER'S STATEMENT
I hereby state that I have examined the
annexed map, that the subdivision shovn thereon is substantially the same as it appeared . on the tentative map and any approved alter.:.
ations thereof and that all the provisions of
the Subdivision Hap Act and local ·
ord1nd.nc.e:s have been complied vith and that
I nm satisfied that this map is technically
correct. " ! : Da_t.ed Cf ";,.. ••• ?....;
!
l.

SURVEYOR'S STATEMENT
I, L.D. Kinneavy, hereby state that
I am a Licensed Land Surveyor of the State
of California and that this map consisting
of L sheets is a true and complete representation of a survey made by me or under my direction in APRIL 19 :31, and that
all the monuments shown hereMare of the
character and occupy the positions indicated, or vill be set in such positions vithin one year of the approval of this
map, and are sufficient to enable the
survey to be retraced.

Dated: t..) ·\·t · ~\
- ·' ·-lif\-::. -· - L. D. Kinneavy L.)i. 3673
CITY COUNCIL _CERTIFICATE
I do hereby certify that the City
Counc.il oF the City· of Arroyo Cr4nde..

State of Callfornia, did on ~" "7' ;J.S,
19~, approve t"!'ls map of £·
TRACT llEo'!I in accordance vitfl the provisions of the Subdivision Hap Act, e1rid the offers of dedic.o.tion shown h~r~an for sfr~ct.l and b®ft.-cud and the fac1l1t!G1 fhl!.rt;U'I, the waler f•qht.s1 fht rd1n'i.y1shm-en/ .. , of ac.:esr r19ht!.1 Lot.s Al6, and +ht: etll'~nts for W'3fer and 5ewe,... mo1nJ, ~,,d s frel!t lrees were. accepft:d o,, __ ··-- behclf of rhe public .Ju~1e.d 1'o 1"'1e )oliJfocfo,.'t comp(t:fton . ._ of lhe impro11emtnt.J approvf!d by i~ Pirec:lor ol IUNr"c'W'Ol'.b. · The dec/1eo.fron ol Pu/Jlic. Ufi!drlasl!men/.3 was r.i}"l!ded w•lhouf;Yl!Jvdtee. :;ubjecl fo a~e-epkJ,,ce. t>y th11°uf,/dy compcn1e.s o.-f q lo.fer da l"c •
_.id:;/'162. Zl~AULJ /l.~--- 0ofot c."ty7i:r~-
RECORDER~ STATEMENT
Filed this __ day of ______ ,19_
at ___ M in BOOK of MAPS
at PAGE. _____ , at the request of
L.D.Kinneavy.L.S. No. 3673.

Fee Paid ___ _
County Recorder
Doc.No.•---- Dy __________ _
Deputy
JOB 189-3'1~ n
SAN LUIS L,t.

ENGIN\2ERING, 1NC.

P.O. Bol 1127
Arroyo Gronda, Calif
93421
Phont 805/489·4343
TRACT 1769
0 A s:ubdlwi:uori of Lot 14 of ri!ITIO 8e.oc.h 6ordl!!ns.. iro. the. City of Arroyo Ciro.nd.1., Countv of ~on Luis Obi:.po,.

C.o.lifarnia..
! of 2
TICOP,A 1690f0

Page 180 of 589 ends

Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
6-1

ASSESSMENT SCHEDULE
I, the appointed Kari Wagner, PE, by virtue of the power vested pursuant to the Act, and by order of the legislative body, hereby make the following assessment to cover the estimates costs and expenses for the improvements and maintenance within the District for the next fiscal year. Said costs and expenses are generally as follows.

Approximate Fund Balance (7/1/23)* $ 4,418.00
2023-24 Assessment Income $ 3,000.00
COST OF ANNUAL MAINTENANCE $ -3,672.00
Estimated Balance (6/30/2024) $ 3,218.00
* The estimated balance and expenses for Parkview, Landscape District #1 provided by City of Arroyo Grande
I do hereby assess and apportion the net amount of the costs and expenses upon the several parcels of land within the District liable therefore and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said works of improvement and appurtenances, and said parcels are hereinafter numbered and set forth to correspond with the numbers as they appear on the attached assessment Diagram and the County Assessment Roll.

The Assessment Schedule refers to the County Assessment Roll for a description of the lots or parcels and said Roll shall govern for all details concerning the description of the lots or parcels.

The net amount to be assessed upon the lands has been spread and apportioned by any formula in accordance with the benefits received from each parcel, and in my opinion, said costs and expenses have been apportioned in direct relationship to the benefits received from the works of improvement.

For a more specific statement as to the method and formula for the spread of the assessments, reference is made to the following list of annual assessments:
***

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Parkview, Landscape District #1
Tract 1769
Fiscal Year 2023-24
6-2

THE ASSESSMENTS ARE THOSE AS CONFIRMED IN COLUMN I, UNLESS A DIFFERENT FIGURE APPEARS IN COLUMN II, AS MODIFIED.

ASSESSMENT
NO.

ASSESSOR PARCEL
NUMBER
(APN)
I. II.

AMOUNT OF

ASSESSMENT

ASSESSMENT AS

MODIFIED
01 077253001 $100.00
02 077253002 $100.00
03 077253003 $100.00
04 077253004 $100.00
05 077253005 $100.00
06 077253006 $100.00
07 077253007 $100.00
08 077253008 $100.00
09 077253009 $100.00
10 077253010 $100.00
11 077253011 $100.00
12 077253012 $100.00
13 077253013 $100.00
14 077253014 $100.00
15 077253015 $100.00
16 077253016 $100.00
17 077253017 $100.00
18 077253018 $100.00
19 077253019 $100.00
20 077253020 $100.00
21 077253021 $100.00
22 077253022 $100.00
23 077253023 $100.00
24 077253024 $100.00
25 077253025 $100.00
26 077253026 $100.00
27 077253027 $100.00
28 077253028 $100.00
29 077253029 $100.00
30 077253030 $100.00
Total $3,000.00

Page 182 of 589 ends

Item 9.i.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Paul Henderson, Interim Capital Improvement Project Manager SUBJECT: Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06)
DATE: June 13, 2023
SUMMARY OF ACTION:

Award two construction contracts, one for the 2022 Street Repairs Project to JJ Fisher Construction, Inc. and the second contract for the 2022 Slurry Seal Project to American Asphalt South, Inc.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Total funds available for the Pavement Management Program (PMP) for FY 2023-24 is $6,621,916 and is broken down in Error! Reference source not found.. FY 2022-23 is anticipated to have $4,958,536 for the construction of the PMP. FY 2023-24 of the proposed 5-year CIP includes an additional $1,663,380 to provide sufficient funds to cover this entire project. The 2022 Street Repairs Project and 2022 Slurry Seal Project are both funded under the PMP.

Table 1 – Pavement Management Program Budget
The City has now received contractor bids for construction and consultant proposals for materials testing and inspection for the two projects, which provides a more current and actual estimate of the required cost to complete the two projects.

Revenue
Source
FY 2022-23
Budget
FY 2022-23 Anticipated
to Complete or
Carryover
FY 2023-24
Budget
Funding
Available
USHA 68,900 - - -
General Fund 768,685 384,343 - 384,343
SB 1 388,740 - 453,300 453,300
Sales Tax Fund 4,450,172 4,574,194 1,210,080 5,784,274
Total 5,676,497 4,958,536 1,663,380 6,621,916

Page 183 of 589 ends

Item 9.i.

City Council
Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06) June 13, 2023

Page 2 ends

Staff time will be necessary during construction for project administration, management, and inspection.

RECOMMENDATION:
1) Award a contract for the 2022 Street Repairs Project to JJ Fisher Construction in the amount of $3,782,005 for both the base bid and additive bid; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $378,200.50, for unanticipated costs during the construction phase of the 2022 Street Repairs Project; 3) Award a contract for the 2022 Slurry Seal Project to American Asphalt South in the amount of $1,737,575.49; 4) Authorize the City Manager to approve change orders of 10% of the contract amount, $173,757.55, for unanticipated costs during the construction phase of the 2022 Slurry Seal Project.

BACKGROUND:

On February 14, 2017, the City Council adopted the 2016 Update to the Pavement Management Plan and endorsed the “Critical Point Management” methodology for the City’s Pavement Management System (PMS). The Critical Point Strategy approach selects the road segments for repair or resurfacing that are at a “critical point” of deterioration. The critical point is a point located on the pavement deterioration graph which indicates the Pavement Condition Index (PCI) value is about to drop, which would trigger a more expensive maintenance or rehabilitation approach.

Based on the “Critical Point Management” methodology for the City’s PMS, the 2022 PMP was developed to maximize the available budget by employing four different pavement management strategies:

1. Preventive Maintenance (Slurry Seals)

2. Pavement Rehabilitation (Overlays)

3. Hot Spot Repairs on key city streets (Digouts)

4. Value Engineering
Strategy 1 is included in the 2022 Slurry Seal Project, and Strategies 2, 3 & 4 are included in the 2022 Street Repairs Project. At the April 11, 2023, City Council Meeting, the City Council considered the four strategies for the implementation of the PMP, accepted the plans, specifications and estimates (PS&E) for the 2022 Street Repairs Project and the 2022 Slurry Seal Project, and directed Staff to solicit bids for both projects.

The 2022 Street Repairs Project was broken into a base bid, which included the most critical streets, and included an additive bid for street repairs on Corbett Canyon Road.

The 2022 Slurry Project included a base bid only. Locations of the project sites are included in the Attachment 1 of the April 11, 2023 Staff Report.

Page 184 of 589 ends

Item 9.i.

City Council
Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06) June 13, 2023

Page 3 ends

Bids for both projects were received at 2pm, May 9th, 2023. The bid opening logs for the 2022 Street Repairs Project and 2022 Slurry Seal Project are included in Attachment 1 and Attachment 2 respectively. The apparent low bidders are summarized in 2.

Table 2 – Bid Summaries
ANALYSIS OF ISSUES:

The PMP CIP budget presented at the May 9th Council Meeting included $8.4 million, $1,336,250 for FY 2023-24 and $2,200,000 for FY 2024-25. The proposed revised CIP included as item 10/,.a now includes $11.4 million, $1,663,380 for FY 2023-24. The increase of $327,130 is for the 2022 Street Repair and 2022 Slurry Seal Projects. This additional allocation fully funds the 2022 PMP project that is needed based on the bids received and $300,000 is included to fund the design of the FY 2024-25 PMP project so that construction can begin in Summer of 2024.

Error! Reference source not found. presents the current expenditure budget. The Cost column in Error! Reference source not found.3 assumes both project bids are awarded, including the additive bid for the 2022 Slurry Seal Project. The required budget includes a 10% construction contingency.

Table 3 – PMP Expenditure Budget
The current FY 2023-24 PMP budget is $6,621,916, therefore sufficient funds are available to complete both projects upon approval of the FY 2023-25 Biennial Budget and 5-year CIP.

Project Bid Amount Construction Contractor
2022 Street Repairs Base Bid $3,264,154 JJ Fisher Construction, Inc. 2022 Street Repairs Additive Bid $517,851 JJ Fisher Construction, Inc. 2022 Slurry Seal Bid $1,737,575 American Asphalt, Inc.

Expenditures Cost
Construction 5,519,580
Construction - Public Works 25,110
Construction Contingencies 551,958
Contract Admin 58,515
Testing 74,305
Design/Survey 391,948
Studies 500
Total 6,621,916

Page 185 of 589 ends

Item 9.i.

City Council
Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06) June 13, 2023

Page 4 ends

The critical point strategy, which was endorsed by the City Council as part of the 2016 update to the PMP, is a long-range methodology that maintains and improves roadways before degrading into a more expensive treatment. The City’s Pavement Management System (PMS) annually evaluates and provides recommendations for repair and resurfacing based on this critical point approach. The cost to maintain a good condition road with a “light maintenance” treatment can be approximately twenty times less expensive than a “heavy rehabilitation” of a poor condition road. As a result, the City’s budget allocation can resurface twenty to thirty more road segments in good condition than those in poor condition. Staff recommend moving forward with both the 2022 Street Repairs project and the 2022 Slurry Seal project, to ensure the City does not fall behind on critical road maintenance. Falling behind on maintenance will require significantly increased costs for repairs, and result in poor City road conditions.

The apparent low bidders for both projects are both known to City Staff and the City’s design engineering consultant (PEI). Staff are confident that, if awarded, both JJ Fisher and American Asphalt will complete their respective projects in a timely manner with quality workmanship and materials. Reference checks have confirmed Staff’s position.

Awarding to the lowest responsible bidder is consistent with City purchasing policy, C003 STANDARDS FOR BID SPECIFICATIONS FOR USE IN PURCHASES, PROCEDURE 5.

The 2022 Street Repairs project contract time is established as 90 working days for the base bid, and 20 additional working days for the additive bid. The intent is for construction to commence on, or around, July 5th, 2023 and be accomplished over the months of July through December 2023.

The 2022 Slurry Seal project contract time is established as 60 working days. The intent is for construction to commence on, or around, July 5th, 2023 and be accomplished over the months of July through September 2023.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

A. 1) Award a contract for the 2022 Street Repairs Project to JJ Fisher Construction in the amount of $3,782,005 for both the base bid and additive bid; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $378,200.50, for unanticipated costs during the construction phase of the 2022 Street Repairs Project;
3) Award a contract for the 2022 Slurry Seal Project to American Asphalt South in the amount of $1,737,575.49,
4) Authorize the City Manager to approve change orders of 10% of the contract amount, $173,757.55, for unanticipated costs during the construction phase of the 2022 Slurry Seal Project;
B. Do not approve staff’s recommendations and request further information;

Page 186 of 589 ends

Item 9.i.

City Council
Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06) June 13, 2023

Page 5 ends

C. Modify staff’s recommendation and approve; or
D. Provide direction to staff.

ADVANTAGES:

Completing both the 2022 Street Repair Project and the 2022 Slurry Seal Project will extend the service life of the treated street segments and reduce future costs and provide a smoother safer driving surface. New striping will be installed, which will provide safer driving facilities.

DISADVANTAGES:

There will be traffic impacts to the traveling public during construction. Staff will require traffic control to be in place during construction to minimize the impacts. The traveling public and neighborhoods will be given advanced notice of the work. City and consultant inspectors will be at the site during construction to adjust the traffic control as needed (driveway access, etc.).

ENVIRONMENTAL REVIEW:

At the April 11, 2023, City Council Meeting the City Council found that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c), a Class 1 exemption covering the repair and maintenance of existing highways, streets and sidewalks, as it consists of a plan for the repair of existing streets without an expansion of use, and found none of the exceptions to the Class 1 Exemption applied, and directed the City Clerk to file a Notice of Exemption at that time.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Bid Opening Log Sheet – 2022 Street Repairs Project

2. Bid Opening Log Sheet – 2022 Slurry Seal Project

3. Map of Project Streets

Page 187 of 589 ends

ATTACHMENT 1

Page 188 of 589 ends

ATTACHMENT 2

Page 189 of 589 ends

ATTACHMENT 3
2022 Slurry Seal Project 2022 Street Repairs Project

Page 190 of 589 ends

Item 9.j.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Steve Kahn, Interim City Engineer
SUBJECT: Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07
DATE: June 13, 2023
SUMMARY OF ACTION:

Approve construction plans and specifications and authorize the solicitation of bids for the 2022 Concrete Repairs Project.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The 2022 Concrete Repair Project (Project) is funded with approximately $470,000 of Sales Tax Funds and $56,000 of Community Development Block Grant Funds (CDBG), for a total of $526,000. $414,000 will be used for construction, $41,000 for contingencies and $71,000 for survey and design. The Project will be managed and inspected by city staff during construction.

RECOMMENDATION:
1) Approve the construction plans & specifications for the 2022 Concrete Repairs Project, PW 2022-07; 2) Authorize staff to advertise for construction bids; 3) Find that the plans & specifications for the Concrete Repairs Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c), a Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use; and 4) Direct the City Clerk to file a Notice of Exemption.

BACKGROUND:

Each year the Public Works Department and the Engineering Division identifies damaged sidewalks requiring repair to mitigate the potential for trip and fall hazards located in the public right-of-way. The proposed project presented with this item is the latest in a

Page 191 of 589 ends

Item 9.j.

City Council
Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07 June 13, 2023

Page 2 ends

continuing effort to systematically address damaged concrete facilities at various locations throughout the City.

In order to bid the project and provide immunity to the City, the City Council approves the plans and specifications prior to the construction bidding process. Also, the scope of work is required to have an environmental determination that either qualifies as an exemption from the California Environmental Quality Act (CEQA) or follows the path of a Mitigated Negative Declaration prior to bidding. In this case, the Project is proposed to be deemed categorically exempt from CEQA.

ANALYSIS OF ISSUES:

The City’s 2022 Concrete Repairs Project (Project) is an annual Capital Improvement Project designed to repair sidewalk segments that are damaged or displaced in priority areas such as the Village, safe routes to schools, commercial areas, heavily used pedestrian areas, and to infill missing sidewalk gaps. The Project has three parts described below:
 Concrete improvements in the Village, including replacing tile bands in the sidewalks and tree wells and replacing the colored asphalt crosswalks and two striped crosswalks at the East Branch Street and Mason Street intersection with a brick paver material, as presented to the City Council at its May 23, 2023 regular meeting. Construction Plans are included in Attachment 2.  Installation of curb ramps and sidewalk at the intersections of Alder St. and Farroll Ave. and Alder St. and Sandalwood Ave. This work is funded by the federal Community Development Block Grant (CDBG) and is an important safe route to school. Construction Plans are included in Attachment 2.  Installation and/or repair of missing or damaged sidewalks and under sidewalk drains at various locations in the city. Construction Plans are located at Attachment 3.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendations as proposed;

2. Do not approve the construction plans and specifications, direct staff to evaluate alternative locations, and return to City Council for approval in the future;

3. Modify staff’s recommendation and approve; or

4. Provide direction to staff.

Page 192 of 589 ends

Item 9.j.

City Council
Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07 June 13, 2023

Page 3 ends

ADVANTAGES:

The Project will reduce potential trip and fall hazards along selected streets, provide a continuous and accessible route for students to walk to school and benefit active residents, and improve access for individuals with mobility limitations. The Project will also improve the aesthetics of the Village with the placement of clay brick pavers in the sidewalks, tree wells and crosswalks.

DISADVANTAGES:

There will be intermittent sidewalk closures during the project. These will be minimized as much as possible, and the project specifications require the contractor to notify affected residents and businesses in advance. There will also be lane closures and detours on East Branch Street when the crosswalks are constructed. The timing of this work will be planned to minimize the impacts on the traveling public and traffic control, signage and advanced notification will be used to provide the direction.

ENVIRONMENTAL REVIEW:

The plans & specifications for the Concrete Repairs Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guideline Section 15301(c) for existing sidewalk, gutter and similar facilities. Specifically the project is exempt pursuant to Guidelines Section 15301(c), a Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. None of the exceptions to the Class 1 exemption set forth in State CEQA Guidelines section 15300.2 apply.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Notice of Exemption

2. Construction Plans for the 2022 Concrete Repairs Project – Village and Alder Improvements, PW 2022-07

3. Construction Plans for the 2022 Concrete Repairs Project – Appendices (1) Improvements, PW 2022-07

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ATTACHMENT 1

Page 194 of 589 ends

4875 EL CAMINO REAL
ATASCADERO, CA 93422
805-470-1910 FAX 805-461-3175
WWW.EIKHOFDESIGNGROUP.COM
__________ ______________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE
N/A
N/A

JAV AJS JAV
TITLE
2022 CONCRETE REPAIRS PROJECT 1 6 6/5/2023
PW 2022-07

VICINITY MAP

LOCATION MAP
300 East Branch Street, Arroyo Grande, CA. 93420 Phone (805) 473-5400

IMPROVEMENT PLANS
FOR
2022 CONCRETE REPAIRS PROJECT
PW 2022-07

SAN LUIS OBISPO COUNTY
GENERAL NOTES:

1. ALL CONSTRUCTION WORK SHALL CONFORM TO THE MOST CURRENT CITY OF

ARROYO GRANDE STANDARDS AND SPECIFICATIONS AND ALL WORK SHALL BE SUBJECT TO THE APPROVAL OF THE CITY PUBLIC WORKS DEPARTMENT.

2. THE CONTRACTOR SHALL BE SOLELY AND COMPLETELY RESPONSIBLE FOR THE

CONDITION OF THE JOB SITE DURING THE COURSE OF CONSTRUCTION FOR THIS PROJECT, INCLUDING THE SAFETY OF ALL PERSONS AND PROPERTY. THIS REQUIREMENT

SHALL BE MADE TO APPLY CONTINUOUSLY AND IS NOT LIMITED TO NORMAL WORKING HOURS.

3. CONSTRUCTION CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY

FOR PROTECTION OF PUBLIC AND PRIVATE PROPERTY ADJACENT TO THE SITE AND

SHALL, AT HIS EXPENSE, REPAIR OR REPLACE TO ORIGINAL CONDITION ALL EXISTING

IMPROVEMENTS WITHIN OR ADJACENT TO THE JOB SITE WHICH ARE NOT DESIGNATED

FOR REMOVAL AND WHICH ARE DAMAGED OR REMOVED AS A RESULT OF HIS OPERATIONS.

4. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING ALL EXISTING SERVICES (UTILITIES, GARBAGE COLLECTION, MAIL DISTRIBUTION, ETC.) TO EXISTING PROPERTIES LOCATED IN THE VICINITY OF THE WORK AREA.

5. THE CONTRACTOR SHALL PREPARE AND HAVE APPROVED BY THE CITY COMMUNITY

DEVELOPMENT DEPARTMENT A TRAFFIC CONTROL PLAN PRIOR TO THE BEGINNING OF CONSTRUCTION. TRAFFIC CONTROL SHALL BE IN ACCORDANCE WITH THE CURRENT

CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD), AND THE WORK AREA TRAFFIC CONTROL HANDBOOK (WATCH). NO STREET OR LANE CLOSURE

SHALL BE PERMITTED UNLESS PREVIOUSLY ARRANGED FOR AND GRANTED BY THE CITY PUBLIC WORKS DEPARTMENT.

6. THE CONTRACTOR SHALL PREPARE AND HAVE APPROVED BY THE CITY COMMUNITY

DEVELOPMENT DEPARTMENT A WATER POLLUTION CONTROL PLAN (WPCP) PRIOR TO THE BEGINNING OF CONSTRUCTION. WATER POLLUTION CONTROL PLAN SHALL

ADDRESS BOTH COMMON CONSTRUCTION ACTIVITIES AND EXTRAORDINARY EVENTS AND SHALL MEET THE REQUIREMENTS OF THE "NATIONAL POLLUTANT DISCHARGE

ELIMINATION SYSTEM (NPDES) GENERAL PERMIT FOR STORM WATER DISCHARGES ASSOCIATED WITH CONSTRUCTION ACTIVITY. CONSTRUCTION SHALL NOT BEGIN UNTIL THE WPCP IS APPROVED BY THE CITY COMMUNITY DEVELOPMENT DEPARTMENT.

7. AN EFFORT HAS BEEN MADE TO DETERMINE THE LOCATION OF UNDERGROUND FACILITIES WITHIN THE PROJECT AREA. HOWEVER, ALL EXISTING UTILITY AND OTHER

UNDERGROUND STRUCTURES MAY NOT BE SHOWN ON THIS PLAN AND THEIR LOCATION WHERE SHOWN IS APPROXIMATE. THE CONSTRUCTION CONTRACTOR

SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR LOCATING ALL

UNDERGROUND UTILITIES AND OTHER FACILITIES AND FOR PROTECTING THE SAME DURING THE COURSE OF CONSTRUCTION.

8. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR OR THE PERMITTEE TO CONTACT "UNDERGROUND SERVICE ALERT (U.S.A.)" TOLL FREE AT 811 FORTY EIGHT (48) HOURS

PRIOR TO START OF CONSTRUCTION, FOR LOCATION OF POWER, TELEPHONE, OIL AND NATURAL GAS UNDERGROUND FACILITIES. CONTRACTOR OR PERMITEE SHALL ALSO CONTACT THE APPROPRIATE AGENCY FOR THE LOCATION OF CABLE T.V., WATER, SEWER, DRAINAGE OR UNDERGROUND FACILITIES.

9. THE CONTRACTOR SHALL POSSESS A CLASS "A" or "C8" LICENSE AT THE TIME THE CONTRACT IS AWARDED.

RAMP IMPROVEMENTS

EAST BRANCH STREET (VILLAGE)

R&R IN RANCHO GRANDE AREA

SHEET LIST

SHEET NUMBER SHEET TITLE
1 TITLE
2 BRANCH STREET (STA 2+00 TO 11+75)
3 BRANCH STREET (STA 11+75 TO 21+00)
4 BRIDGE STREET
5 CURB RAMP IMPROVEMENTS
ATTACHMENT 2

Page 195 of 589 ends

6+00 7+00 8+00
9+00 10+00 11+00
STA: 5+57 1
1 STA: 7+03
STA: 6+58 1
STA: 7+03 2
STA: 6+83 2
STA: 6+67 2
STA: 6+42 2
STA: 6+22 2
STA: 6+02 2
STA: 5+85 2
STA: 5+66 2
STA: 6+02 1
STA: 5+58 2
STA: 5+78 2
STA: 6+03 2 STA: 6+21 2
STA: 6+43 2
1 STA: 10+89 1 STA: 11+59
1 STA: 9+47 1 STA: 8+97
1 STA: 7+98 1 STA: 8+47
1 STA: 10+93
1 STA: 11+56
1 STA: 9+62
1 STA: 9+13
1 STA: 8+25
2 STA: 11+51
2 STA: 11+31
2 STA: 11+11
2 STA: 10+91
2 STA: 10+73
2 STA: 10+56
2 STA: 10+35
2 STA: 10+16
2 STA: 9+96
2 STA: 9+75
2 STA: 9+56
2 STA: 9+36
2 STA: 9+15
2 STA: 8+95
2 STA: 8+73
2 STA: 8+53
2 STA: 8+33
2 STA: 7+43 2 STA: 7+71 2 STA: 7+90 2 STA: 8+11
2 STA: 11+65
2 STA: 8+07
2 STA: 8+28 2 STA: 8+52
2 STA: 8+64
2 STA: 8+99
2 STA: 9+20
2 STA: 9+41
2 STA: 9+62
2 STA: 9+92 2 STA: 10+46
2 STA: 10+67
2 STA: 10+90
2 STA: 11+07
2 STA: 11+27
2 STA: 11+47
STA: 11+71
N
3 3
MH 5
2+00
3+00
4+00
STA: 2+69 2 STA: 2+86 2 5+00
STA: 2+35 2
2 STA: 4+76
2 STA: 4+99
2 STA: 5+18
2 STA: 5+45
2 STA: 5+45
2 STA: 5+25
2 STA: 4+76
2 STA: 4+06 2 STA: 4+31
N
STA: 5+04 1
STA: 4+34 1
STA: 4+09 1

CONSTRUCTION NOTES
REMOVE EXISTING TREE WELL AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING TILE BAND AND REPLACE WITH DETAIL ON SHEET 6 REMOVE EXISTING HMA CROSSWALK AND REPLACE WITH DETAIL ON SHEET 6 REMOVE AND REPLACE TYPE C LOOP DETECTOR PER CALTRANS STD. PLAN ES-5B (SEE PLAN FOR LENGTH)

ADJUST UTILITY LID TO FINISH GRADE
INSTALL NEW PUSH BUTTON ASSEMBLY AND POST PER CALTRANS STD. PLAN ES-5C AND ES-7A AT LOCATION

DETERMINED BY THE CITY
1 2
3 4
5 6
6 JAV AJS JAV

AS SHOWN
N/A
BRANCH STREET (STA 2+00 TO 11+75)
6/5/2023 2021 CONCRETE REPAIRS PROJECT 2
PW 2022-07
4875 EL CAMINO REAL
ATASCADERO, CA 93422
805-470-1910 FAX 805-461-3175
WWW.EIKHOFDESIGNGROUP.COM
__________ ______________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE

JAV AJS JAV

AS SHOWN
N/A
BRANCH STREET (STA 2+00 TO 11+75)
6/5/2023 2022 CONCRETE REPAIRS PROJECT 2 SEE BELOW LEFT SEE ABOVE RIGHTSEE SHEET 3

WEST BRANCH STREET

WEST BRANCH STREET
BRIDGE STREET (SEE SHEET 4)

NEVADA STREET

EAST BRANCH STREET

GRAPHIC SCALE
SCALE: 1 INCH = FEET
0 20
20 40

Page 196 of 589 ends

12+00
13+00 14+00 15+00 16+00 17+00
STA: 12+91 1
STA: 13+03 1 STA: 13+34 1
STA: 13+78 1 STA: 14+38 1 STA: 14+93 1 STA: 15+83 1
STA: 16+18 1
STA: 16+28 1 STA: 16+66 1 STA: 17+08 1
STA: 11+71 2
STA: 12+60 2
STA: 12+86 2
STA: 13+12 2
STA: 13+31 2
STA: 13+51 2
STA: 13+72 2
STA: 13+93 2
STA: 14+14 2
STA: 14+35 2
STA: 14+56 2
STA: 14+77 2
STA: 14+98 2
STA: 11+96 2
STA: 12+25 2
STA: 15+01 2
STA: 14+84 2
STA: 14+69 2
STA: 14+47 2
STA: 14+28 2
STA: 14+07 2
STA: 13+84 2
STA: 13+72 2
STA: 13+50 2
STA: 13+20 2
STA: 13+01 2
STA: 12+80 2 STA: 12+41 2
2 STA: 15+75
2 STA: 15+93
2 STA: 16+09
2 STA: 16+27
2 STA: 17+08
2 STA: 17+30
2 STA: 17+52
2 STA: 17+74
STA: 16+01 2
2 STA: 16+21
2 STA: 16+41
2 STA: 16+56
2 STA: 16+76
2 STA: 16+96
2 STA: 17+16
2 STA: 17+36
2 STA: 17+62 0+00 1+00
STA: 0+36 2
STA: 0+57 2
2 STA: 0+73
2 STA: 1+02
2 STA: 1+16
2 STA: 1+32
2 STA: 1+43
2 STA: 1+57
STA: 0+46 2
STA: 0+65 2
STA: 0+86 2
N
ADD ALTERNATE RAMP (SEE SHEET 5)
3 MH
4 (30 FT)
4 (60 FT)
5 3
MH 5
ADD ALTERNATE 3
4 (30 FT)
4 (60 FT)

ADD ALTERNATE

ADD ALTERNATE
6 18+00 19+00
20+00
21+00
STA: 18+33 2
STA: 18+10 1 STA: 18+54 1 STA: 19+26 1
STA: 20+22 1
STA: 21+11 1
N

ADJUST UTILITY LID TO FINISH GRADE
INSTALL NEW PUSH BUTTON ASSEMBLY AND POST PER CALTRANS STD. PLAN ES-5C AND ES-7A AT LOCATION

DETERMINED BY THE CITY
1 2
3 4
5 6
6 JAV AJS JAV

AS SHOWN
N/A
BRANCH STREET (STA 11+75 TO 21+00)
6/5/2023 2021 CONCRETE REPAIRS PROJECT 3
PW 2022-07
4875 EL CAMINO REAL
ATASCADERO, CA 93422
805-470-1910 FAX 805-461-3175
WWW.EIKHOFDESIGNGROUP.COM
__________ ______________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE

JAV AJS JAV

AS SHOWN
N/A
BRANCH STREET (STA 11+75 TO 21+00)
6/5/2023 2022 CONCRETE REPAIRS PROJECT 3 SEE SHEET 2 SEE BELOW LEFT SEE ABOVE RIGHT SOUTH MASON STREET

EAST BRANCH STREET

SHORT STREET

NORTH MASON STREET

GRAPHIC SCALE
SCALE: 1 INCH = FEET
0 20
20 40

EAST BRANCH STREET

Page 197 of 589 ends

0+00 1+00 2+00 3+00 4+00 5+00
STA: 0+57 1 STA: 0+85 1
STA: 4+72 1 STA: 5+44 1
STA: 0+46 1 STA: 0+81 1 STA: 1+18 1
STA: 3+87 1 STA: 4+18 1
STA: 4+72 1
STA: 5+27 1
1 STA: 5+57
STA: 4+34 2
STA: 4+22 2
STA: 4+40 2
STA: 4+50 2
STA: 5+19 2
STA: 5+11 2
STA: 5+03 2
STA: 4+95 2
STA: 4+87 2
STA: 4+78 2
2 STA: 5+45
2 STA: 5+62
STA: 4+60 2
3 N
STA: 3+90 1 STA: 4+13 1 MH
6+00 6+85
STA: 5+70 1 STA: 6+11 1 STA: 6+45 1
STA: 6+28 1
STA: 5+95 1
STA: 6+22 2
STA: 6+14 2
STA: 6+05 2
STA: 5+98 2
STA: 5+90 2
STA: 5+79 2
STA: 5+70 2
N

ADJUST UTILITY LID TO FINISH GRADE
INSTALL NEW PUSH BUTTON ASSEMBLY AND POST PER CALTRANS STD. PLAN ES-5C AND ES-7A AT LOCATION

DETERMINED BY THE CITY
1 2
3 4
5 6
6 JAV AJS JAV

AS SHOWN
N/A

BRIDGE STREET
6/5/2023 2021 CONCRETE REPAIRS PROJECT 4
PW 2022-07
4875 EL CAMINO REAL
ATASCADERO, CA 93422
805-470-1910 FAX 805-461-3175
WWW.EIKHOFDESIGNGROUP.COM
__________ ______________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE

JAV AJS JAV

AS SHOWN
N/A

BRIDGE STREET
6/5/2023 2022 CONCRETE REPAIRS PROJECT 4

BRIDGE STREET

NELSON STREET
EAST BRANCH STREET (SEE SHEET 2)

GRAPHIC SCALE
SCALE: 1 INCH = FEET
0 20
20 40 SEE BELOW LEFT SEE ABOVE RIGHT

Page 198 of 589 ends

5.5'

5.0'

5.5'

4.3'

6.0'

9.3'

9.3'
R15.0'
N
MATCH
TC = 100.00
FL = 99.66
FL = 100.17
FL = 100.25
MATCH
TC = 101.06
FL = 100.73
FS = 100.74 TC = 100.82
FL = 100.51
FS = 100.08
FS = 100.34
FS = 100.26
MATCH
3 1
5 6
7 7
10 4
4 4.08%

1.50%

1.50% 1.50%

RAMP CONSTRUCTION NOTES
1 REMOVE APPLICABLE PORTIONS OF EXISTING PCC RAMP, DWY, CURB, GUTTER, AND SIDEWALK AS SHOWN.
2 CONSTRUCT CASE A ADA CURB RAMP PER CALTRANS STANDARD PLAN A88A.

MATCH EXISTING RADIUS.
3 CONSTRUCT CASE C ADA CURB RAMP PER CALTRANS STANDARD PLAN A88A.

MATCH EXISTING RADIUS.
4 CONSTRUCT APPLICABLE PORTIONS OF CURB, GUTTER, AND SIDEWALK PER CITY STANDARDS 4110. SUBSTITUTE STANDARD 4040 ROLLED CURB FOR 4030 CURB & GUTTER WHERE APPLICABLE.
5 INSTALL TRUNCATED DOME DETECTABLE WARNING SURFACE PER CALTRANS STANDARD PLAN A88A.
6 SAWCUT AND REMOVE 24" ASPHALT PER CITY STANDARD 4915. 7 CONFORM TO EXISTING. MAY EXTEND TO OR BEYOND BCR/ECR. EXPANSION JOINT AND DOWEL INTO EXISTING CONCRETE.
8 ADJUST UTILITY BOX / VALVE BOX TO FINISH SURFACE.
9 EXISTING SIGN TO BE PROTECTED IN-PLACE .
10 EXISTING BLOCK WALL, IRON FENCE, OR WOOD FENCE SHALL BE PROTECTED

IN-PLACE
11 ADJUST ADJACENT LANDSCAPING TO MATCH NEW CONCRETE.
12 PROTECT EXISTING FACILITIES
13 REMOVE BRICK AND REPLACE WITH SIDEWALK PER CITY STANDARD 4110 14 FOR ALL SIDEWALK AND RAMP CONCRETE USE VILLAGE STYLE PER CITY STANDARD 4130
15 CONSTRUCT PAVER BANDS PER DETAIL ON SHEET 6 IN NEW LOCATION IF ADD

ALTERNATE IS AWARDED

5.0'

9.3'

9.3'
R15.0'

39.0'
N
MATCH
TC = 99.60
FL = 99.32
TC/FS = 99.68
FL = 99.18
FL = 99.23
FS = 99.28
TC = 99.53
FS = 99.33
TC = 99.61
TC/FS = 99.46
MATCH
TC = 99.38
FL = 99.09
1 3
7 4
5 4
4 7
6 11
9 5.5'

5.5'

1.50%

1.50% 1.50%
N

6.9'

4.5'

5.0'

6.5'

6.0'
R24.0'
MATCH
FS = 99.61
FS = 99.65
FS = 99.55
FS = 99.58
FL = 99.02
FL = 99.08
MATCH
TC = 99.65
FL = 99.15
TC = 99.44
FL = 98.94
7 4
7 4
9 2 1
5 10
12 MATCH
TC = 99.26
FL = 98.81
MATCH
TC = 99.74
FL = 99.27

2.37%

0.77%

2.97%

1.50%

7.50%

0.92% 1.36%

1.20%
N
FS = 100.07
MATCH
TC = 100.00
FL = 99.66

12.3'

9.4'
MATCH
TC = 99.66
FL - 99.33
FS = 99.74

5.0'

5.5'

5.5'
FL = 99.45
FL = 99.51
FS = 99.54
FS = 99.61

6.0'

6.0'
MATCH
MATCH
7 4
7 4
1 3
10 5
6 6
9 9
12 R15.0'
96' 71'
13 13 ADD ALTERNATE

ADD ALTERNATE

1.50%

1.50% 1.50%
MH
LEGEND

REMOVE AND REPLACE ASPHALT

LIMITS OF CONCRETE WORK

EXISTING CONCRETE
WM
BLUE
R.P.M.

WLL

DETECTABLE WARNING SURFACE
LEGEND

BEGIN CURB RETURN

END CURB RETURN

FLOWLINE

FINISH SURFACE

TOP FACE OF CURB

ELEVATION

GUTTER LIP

FIRE HYDRANT

MANHOLE

SIGN POLE

UTILITY POLE

WATER METER COVER

WATER VALVE COVER
INSTALL BLUE R.P.M.

STANDARD CALTRANS STRIPING

SURVEY MONUMENT
BCR
ECR
FL
FS
TC
ELEV
GL
BLUE
R.P.M.

XXX
MH
N
SEE SHEET 3 FOR ADD ALTERNATE

CROSSWALK REPLACEMENT

7.5'

6.0'
R10.0'

6.0'

2.0'

3.5'
MATCH
TC = 100.14
FL = 99.60
MATCH
TC = 100.24
FL = 99.70
MATCH
FS = 100.33
MATCH
FS = 100.31
FS/FL = 99.97
TC= 100.10
FL = 99.99
MATCH
TC = 100.36
FL = 99.86
MATCH
TC = 100.27
FL = 99.77
TC/FS = 100.44
TC = 100.08
FL = 99.78
TC/FS = 100.32

6.5'

4.5'
TC = 100.41
FS = 100.18
TC = 100.35
FS = 100.08
BENCHMARK @ TC = 100.00
14 5 3 1
7 7
4 4
6 10
9 8
8 15
15 14
14 TC = 100.38
FS = 100.08
FS/FL = 100.02

1.50%

1.50% 0.79% 0.00%

1.50%

1.50% 7.50% 7.50%

0.00% 7.06%

5.49%

5.0'

3.5'
6 GRAPHIC SCALE
SCALE: 1 INCH = FEET
0 4
4 8
6 JAV AJS JAV

AS SHOWN
N/A

CURB RAMP IMPROVEMENTS
6/5/2023 2021 CONCRETE REPAIRS PROJECT 5
PW 2022-07
4875 EL CAMINO REAL
ATASCADERO, CA 93422
805-470-1910 FAX 805-461-3175
WWW.EIKHOFDESIGNGROUP.COM
__________ ______________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE

JAV AJS JAV

AS SHOWN
N/A

CURB RAMP IMPROVEMENTS
6/5/2023 2022 CONCRETE REPAIRS PROJECT 5

ALDER AND SANDALWOOD (NE CORNER)

ALDER AND FARROLL (SE CORNER)

ALDER AND FARROLL (NE CORNER) ALDER AND SANDALWOOD (SE CORNER)

MASON STREET AND EAST BRANCH (SE CORNER)
(ADD ALTERNATE)

Page 199 of 589 ends

SAWCUT, REMOVE AND REPLACE
5" HMA (18" WIDTH MAX.) 1
2 " RADIUS, TYP.
(2)#4 REBAR CONTINUOUS
#4 REBAR VERT.@ 24" O.C.

PAVERS PER PLAN
1'-0"
4"
12"
CLASS 2 AGGREGATE BASE
AT 95% COMPACTION
SUBGRADE @95% COMPACTION
UPPER 12"

FLUSH FLUSH
12" WIDE FLUSH CURB A 1 1/2" = 1'-0"

JOINT DIMENTION PER

MANUFACTURER

SAND IN JOINTS

BEAR PATH PAVER

COLOR - RED FLASH
BY PACIFIC CLAY PRODUCTS, INC.

GEOTEXTILE FABRIC

CLEAN WASHED CONCRETE

BEDDING SAND
CLASS 2 AGG. BASE
@ 95% COMPACTION
SUBGRADE @ 95%
COMPACTION, UPPER 12"
"A"
"B" "C"
DIMENSION "A" DIMENSION "B" DIMENSION "C"

PEDESTRIAN
RATED
2-1/4" MIN. 0'-1" 0'-4"

VEHICULAR
RATED
2-5/8" MIN. 0'-1" 0'-8"
PAVERS B 1 1/2" = 1'-0"

5.3'

4.0'
TREE WELLS 2 1" = 1'-0"

4.0'

2.7'

INSTALL PAVER EDGING

ON INTERIOR OF TREE WELL
TREE

PRESERVE AND

PROTECT EXISTING

ELECTRICAL BOX
Varies
16"
PAVER BANDS (BASKET WEAVE) 1 1" = 1'-0"
Varies
CROSSWALKS 3 1" = 1'-0"

10.0'
12" CONCRETE BANDS (TYP)

VEHICULAR TRAVEL PEDESTRIAN TRAVEL

9.0'
(ADJUST WIDTH AS NEEDED TO ENSURE FULL OR HALF BRICKS AT EDGES) 6 JAV AJS JAV

AS SHOWN
N/A

DETAILS
6/5/2023 2021 CONCRETE REPAIRS PROJECT 6
PW 2022-07
4875 EL CAMINO REAL
ATASCADERO, CA 93422
805-470-1910 FAX 805-461-3175
WWW.EIKHOFDESIGNGROUP.COM
__________ ______________________________ _____________ JEFFREY A. VAN DEN EIKHOF R.C.E. 59920 DATE

JAV AJS JAV

AS SHOWN
N/A

DETAILS
6/5/2023 2022 CONCRETE REPAIRS PROJECT 6

Page 200 of 589 ends

4'
5'
20 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
18 1360 EAST GRAND AVENUE
ATTACHMENT 3

Page 201 of 589 ends

6.5'
4'
26 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
19 135 SOUTH HALCYON ROAD

Page 202 of 589 ends

8 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 2'
4'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
20 239 ELM STREET (1)

Page 203 of 589 ends

68 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

7.5'
9'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
21 239 ELM STREET (2)

Page 204 of 589 ends

14 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 3'

4.5'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
22 239 ELM STREET (3)

Page 205 of 589 ends

90 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

7.5'
12'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
23 239 ELM STREET (4)

Page 206 of 589 ends

4.5'

6.5'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
24 1200 EAST GRAND AVE (1)
29 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

Page 207 of 589 ends

252 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

4.5'
56'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
25 1200 EAST GRAND AVE (2)

Page 208 of 589 ends

4.5'

3.5'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
26 1200 EAST GRAND AVE (3)
16 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

Page 209 of 589 ends

4.5'

3.5'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
27 1200 EAST GRAND AVE (4)
16 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

Page 210 of 589 ends

12 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 5'
8'
12'
40 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
28 RANCHO PARKWAY AT PALOS
SECOS

Page 211 of 589 ends

7'
5'
23'
13'
5'

5.5'
12 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 40 SF OF SIDEWALK PANEL REPLACEMENT PER CITY STANDARD 4110 13 LF OF CURB AND GUTTER REPLACEMENT PER CITY STANDARD 4030

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
29 JAMES WAY JUST EAST OF
RODEO

Page 212 of 589 ends

6'
3'

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
30 388 AVENIDA DE DIAMONTE
6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420 3 LF OF CURB AND GUTTER REPLACEMENT PER CITY STANDARD 4030

Page 213 of 589 ends

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
31 785 VIA BANDELERO
6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420

Page 214 of 589 ends

REMOVE AND REPLACE

EXISTING CONCRETE

APPENDICES
32 724 ASILO
6 LF OF SIDEWALK UNDERDRAIN REPLACEMENT PER CITY STANDARD 3420

Page 215 of 589 ends

Item 9.k.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary
DATE: June 13, 2023
SUMMARY OF ACTION:

Approval of the Temporary Use Permit would allow the Arroyo Grande Rotary Club (AGRC) to sell beer and wine at the 2023 Heritage Square Park Summer Concert Series events, beginning at the first event scheduled for July 4, 2023.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The applicant, AGRC, is requesting a waiver of application fees for the Temporary Use Permit, which totals $302. Due to the annual nature of the request the staff time required to review the proposal and prepare the staff report is minimal compared to a one-time event, therefore, it is recommended that the fee waiver request be approved. Ten percent (10%) of revenue from beer and wine sales will be donated to the Recreation Services Department.

RECOMMENDATION:

Adopt a Resolution approving Temporary Use Permit No. 23-005 to allow the sale of beer and wine at the 2023 Heritage Square Park Summer Concert Series and approving the request for an application fee waiver.

BACKGROUND:

The Summer Concert Series are annual concert events in which visitors bring their own lawn chairs and blankets to congregate on the Nelson Green at Heritage Square Park, while musical performances are conducted on the Rotary Bandstand. The Summer Concert Series is a City program, which is being organized by the Recreation Services Department for a third time, rather than being organized by a local sponsor. While the concerts are organized by the City, the AGRC has submitted an application for a

Page 216 of 589 ends

Item 9.k.

City Council
Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary
June 13, 2023

Page 2 ends

Temporary Use Permit to allow for the sale and consumption of beer and wine at the 2023 Heritage Square Park Summer Concert Series (the “Event”). The request for alcohol sales necessitates the approval of a Temporary Use Permit by the City Council. Council approved permits for beer and wine at four previous Summer Concerts Series and no issues associated with the alcohol sales were reported to the Police or Community Development Departments.

The AGRC is requesting that the City Council allow the sale of beer and wine for a fifth year at the Event as an additional amenity to Event patrons. The benefits identified by the applicant include increased revenue from alcohol sales beyond those realized through the sale of hot dogs, non-alcoholic drinks, and ice cream at the Event, as well as the establishment of additional promotional opportunities with new partners.

The City may approve a temporary use permit for the sale of beer and wine at the event by operation of AGMC § 16.16.090. The City may authorize a fee waiver through the authority found in City Council Resolution 3760, adopted and approved July 13, 2004.

Staff Advisory Committee
In accordance with conditions of approval for last year’s permit, the Staff Advisory Committee (SAC) held a debrief meeting during and at the conclusion of the Event to evaluate the success of the Event. No issues with public intoxication or public health, safety, or welfare were noted and the Event was considered a success.

The SAC reviewed this year’s proposal on May 18, 2023. The SAC was in support of the project with the same conditions of approval included for the 2022 Event to ensure a safe and successful experience.

ANALYSIS OF ISSUES:

The Summer Concert Series begins July 4, 2023, and continues each Sunday through the summer, concluding on September 17, 2023, for a total of twelve (12) events. Beer and wine sales would occur during each of the concerts, which are scheduled to occur from 1:00 PM – 3:00 PM, except for the concerts on July 4, which are scheduled from 11:00 AM to 4:00 PM. Sales and identification checks would be conducted by AGRC volunteers in accordance with the conditions of the one-day license issued by the California Department of Alcoholic Beverage Control (ABC) for each occurrence of the event. Similar to last year’s Event, the applicant is proposing to not fence off the Nelson Green, opting to use the entire lawn area for alcohol consumption during the Event.

Fencing
The need for fencing was discussed during processing of permits for Events held in previous years and it was determined that safety and public welfare will be met without

Page 217 of 589 ends

Item 9.k.

Page 3 ends

fencing around the Heritage Square Park lawn area to contain the consumption of alcohol.

In accordance with requirements of the ABC, the public sidewalks surrounding the lawn area act as the boundary for alcohol consumption and therefore fencing is not required.

This boundary will be enforced with appropriate signage and trained personnel provided by AGRC serving as security. This arrangement is similar to other public events throughout the County. Recreation Services staff will be on site during the events and will ensure the signage is provided.

Attendee Identification
The Event does not require the sale of entrance tickets like other events where alcohol is consumed. Therefore, the screening process to ensure lawful consumption is necessary.

This will be closely monitored by AGRC volunteers to ensure only persons of legal drinking age will be able to buy and consume beer and wine. The AGRC will provide volunteers that have completed the Responsible Beverage Service Training Program from the ABC to prevent service of alcohol to underage or intoxicated individuals Trash and Recycling
If authorized for the sale of beer and wine, the potential for increased trash and recyclable material increases. Therefore, the applicant will be required to add at least 5 more temporary/cardboard (with a trash liner) trash and recycling receptacles and place them at appropriate locations around the park. At the end of each event, the bags of material will be placed near the sidewalk so that City Public Works staff can more easily load them onto a truck for disposal and recycling.

Fee Waiver
The applicant has requested the application fees associated with the Temporary Use Permit application be waived. If approved, this waiver would result in the loss of $302 in revenue. Revenue from application fees is used to offset the costs of processing the application. Council approved the fee waiver request in 2019, 2021, and 2022. Although the time necessary to process the application the first year was higher, subsequent years have resulted in less impact to personnel resources due to increased familiarity with the event. The Community Development Director has the authority to waive the fees for TUPs that do not require Council approval when if the event is operated solely by volunteers and one hundred percent of net revenues are donated to a charitable cause. The Event will be staffed by AGRC volunteers and as a 501(c)3 organization, all proceeds will go towards philanthropic endeavors in the community. The event also provides additional exposure of the City and its amenities to the public. It also brings attendees to the Village, which can have a direct economic benefit to businesses in the area, resulting in increases in sales tax. While this exposure cannot be directly quantified, it remains beneficial. Lastly, the Council has previously established through adoption of Resolution No. 3760 (Attachment 2) the blanket waiver of application fees for similar annual events. Although

Page 218 of 589 ends

Item 9.k.

Page 4 ends

this event is not identified on this list, the evolving annual nature of the event may be deemed consistent with the intent of the policy. Council has elected to waive the fees for this application for the previous three occurrences of the event.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution approving Temporary Use Permit 23-005, including an authorization to waive the application fee;

2. Adopt the Resolution approving Temporary Use Permit 23-005, but do not authorize waiver of the application fee such that Section 4 of the Resolution and any other language referencing a fee waiver is deleted;

3. Modify as appropriate and adopt the Resolution, approving Temporary Use Permit 23-005;

4. Do not adopt the Resolution;

5. Provide other direction to staff.

ADVANTAGES:

The Summer Concert Series is a well-attended event that holds a special place in the heart of many in the community. The addition of beer and wine sales at the Event has the potential to provide additional funds to the AGRC to continue their valuable work in the community. Additionally, the sale of beer and wine at the Event would provide attendees an additional beverage option during their time at the concerts.

DISADVANTAGES:

None identified due to the success of Events held in 2018, 2019, 2021, and 2022.

ENVIRONMENTAL REVIEW:

In compliance with the California Environmental Quality Act (CEQA), it has been determined that this project is Categorically Exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land. Specifically, a Class 4 exemption, applies to minor public or private alterations in the condition of land, water, and/or vegetation where the project does not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes. (State CEQA Guidelines, § 15304.) Further, none of the exceptions to the Class 4 exemptions set forth in State CEQA Guidelines section 15300.2 apply.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Page 219 of 589 ends

Item 9.k.

Page 5 ends

Attachments:

1. Proposed Resolution

2. City Council Resolution No. 3760

Page 220 of 589 ends

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING TEMPORARY USE PERMIT
NO. 23-005 AND APPROVING A WAIVER OF FEES;

AUTHORIZATION FOR THE SALE OF BEER AND WINE AT THE
2023 HERITAGE SQUARE PARK SUMMER CONCERT SERIES;

APPLIED FOR BY THE ARROYO GRANDE ROTARY CLUB
WHEREAS, the 2023 Heritage Square Park Summer Concert Series (the “Event”) is a City program organized by the Recreation Services Department; and WHEREAS, the Arroyo Grande Rotary Club (AGRC) have requested permission for the sale of beer and wine at the Event; and
WHEREAS, beer and wine sales organized by the AGRC during the 2018, 2019, 2021, and 2022 Events were successfully implemented; and WHEREAS, the AGRC submitted a request to waive the $302 application fee; and WHEREAS, the purpose of the Temporary Use Permit is to ensure the Event is conducted in a manner that is compatible with the surrounding area; and WHEREAS, members of the AGRC will be responsible for monitoring identification and consumption of alcoholic beverages during the Event.

NOW, THEREFORE, BE IT RESOLVED THAT:

Section 1. Recitals. All recitals above are true, correct, and incorporated herein by reference.

Section 2. Findings. The City Council finds, in accordance with the requirements of Arroyo Grande Municipal Code section 16.16.090(E), after due study and deliberation, the following circumstances exist:

Temporary Use Permit Findings:

1. The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety, or general welfare.

The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger or constitute a menace because the AGRC will have trained personnel monitoring individuals purchasing and consuming alcohol to prevent disruptions to the public health, safety, or general welfare.

Page 221 of 589 ends

RESOLUTION NO.

PAGE 2

2. The proposed site is adequate in size and shape to accommodate the temporary use without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site.

The proposed site is adequate in size and shape to accommodate the temporary use without detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site due to the Event being monitored by AGRC personnel.

3. The proposed site is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use will or could reasonably be expected to generate.

The proposed site is adequately served by South Mason and Nelson Streets, which are of significant width and improvements to accommodate the kind and quantity of traffic that the temporary use will generate.

4. Adequate temporary parking to accommodate vehicular traffic to be generated by the use will be available either on- site or at alternate locations acceptable to the City Council.

Adequate temporary parking to accommodate vehicular traffic to be generated is available because Heritage Park is located in a commercial district that has ample public parking for visitors.

Section 3. Temporary Permit Approval. The City Council of the City of Arroyo Grande hereby approves Temporary Use Permit 23-005, authorizing the sale of beer and wine at the 2023 Heritage Square Park Summer Concert Series as presented to the City Council on June 13, 2023, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference.

Section 4. Fee Waiver Approval. Based on the authority found in Resolution No. 3760, adopted July 13, 2004, the City Council of the City of Arroyo Grande hereby approves the fee waiver request for the Temporary Use Permit application processing fee.

On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

The foregoing Resolution was passed and adopted this 13th day of June 2023.

Page 222 of 589 ends

RESOLUTION NO.

PAGE 3
_________________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
________________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
________________________________________

ISAAC ROSEN, CITY ATTORNEY

Page 223 of 589 ends

RESOLUTION NO.

PAGE 4
E X H I B I T " A"

CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 23-005
This approval authorizes the sale of beer and wine from 11:00 AM – 4:00 PM on July 4, 2023, and from 1:00 – 3:00 PM for the remainder of the 2023 Heritage Square Park Summer Concert Series.

General Conditions

1. The Arroyo Grande Rotary Club (AGRC) shall ascertain and comply with all State, County and City requirements as are applicable to this project, specifically obtain daily licenses for each occurrence and abide by all conditions from the Department of Alcoholic Beverage Control

2. The event shall occur in substantial conformance with the application and plans on file in the Community Development Department office.

3. The AGRC shall comply with all the conditions of the City Council Resolution adopted on June 13, 2023, approving temporary use permit No. 23-005.

4. The AGRC shall agree to defend, indemnify and hold harmless the City, its agents, officers, and employees harmless, at its sole expense from any action brought against the City, its agents, officers, or employees because of said approval, or in the alternative, to relinquish such approval. The AGRC shall reimburse the City, its agents, officers, or employees, for any court costs and attorney’s fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve the AGRC of their obligations under this condition.

5. The AGRC shall monitor alcohol sales to ensure alcoholic beverages are served to responsibly behaving persons over the age of twenty-one (21).

Volunteers shall be trained to check identification of all persons buying alcohol for verification that the purchaser is over the age of twenty-one (21).

6. Consumption of alcoholic beverages shall be limited to the Heritage Square Park lawn area. The playground area shall be excluded from the consumption area. Appropriate signage shall be posted outlining these rules and restrictions.

7. Requests to continue alcoholic beverage sales in future years shall be made through the Temporary Use Permit process.

8. The AGRC shall utilize an easily identifiable (i.e. colored or similar) glass for the sale of alcohol to help ensure attendees are not bringing their own alcoholic beverages.

9. The Staff Advisory Committee shall conduct a debriefing following the conclusion of the first few events to evaluate the success of the event.

10. AGRC shall remit ten percent (10%) of gross revenue from beer and wine sales to the Recreation Services Department.

Page 224 of 589 ends

RESOLUTION NO.

PAGE 5
Public Works Department Conditions

11. The AGRC is responsible for providing temporary cardboard trash receptacles, trash bags, and enough restroom facilities to serve the event. Any supplies the Public Works Department may need to provide must be reimbursed by the AGRC. The Public Works Department shall have final approval over the number of trash receptacles, trash bags, and restroom facilities necessary for the event.

12. The AGRC shall have an individual designated to periodically inspect the restrooms and areas around food vendors and waste containers. That individual shall be responsible for maintaining the cleanliness of these areas and gathering and disposing of all debris.

13. The AGRC shall reimburse the City for electrical costs associated with the event.

14. The AGRC shall reimburse the City for the costs of any Public Works staff services required for this event, including, but not limited to, restroom maintenance, trash, etc.

15. The AGRC shall remove any tape placed on streets, parking areas, and grass after the event.

16. At the end of each event, the AGRC shall place all trash bags near the sidewalk so that City Public Works staff can more easily load them onto a truck for disposal and recycling.

17. The ARGC shall flag all sprinkler heads on turf and lawn areas to prevent damage. The AGRC shall reimburse the City for any damage to the irrigation system at the park.

18. The AGRC shall abide by all terms and conditions of the Park Use Permit issued by the Recreation Services Department.

Engineering Division Conditions

19. Restroom facilities, barricades, and signing shall be provided by the AGRC as required.

20. The AGRC shall provide a $1,000,000 comprehensive general liability insurance policy naming the City as additional insured by June 30, 2023.

21. The AGRC shall reimburse the City for the costs of Engineering Division services and any other City services required for this event.

Building and Life Safety Division Conditions

22. All food booths must comply with the Fire Department guidelines, and must have County Health Department approval. The AGRC will inform booth applicants of Fire Department guidelines, and will ensure total compliance of booth operators. The AGRC will not allow non-compliant booths to operate.

23. The project shall comply with the most recent edition of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be met.

24. Emergency access must be maintained to the satisfaction of the Building Official and Fire Chief. A detailed chart or map will be provided to Building and

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RESOLUTION NO.

PAGE 6
Life Safety Division and Fire Department for approval prior to the event, showing placement of all booths, to include actual dimensions of access pathways for fire apparatus and emergency vehicles.

25. The use of generators must be reviewed and approved by the Building Official.

26. The AGRC shall identify an individual to act as liaison with the Fire Department for the purpose of maintaining life and safety.

Police Department Conditions

27. All temporary "No Parking" signs shall be posted a minimum of 48 hours prior to event setup.

28. The AGRC shall monitor the lawn area of Heritage Square Park to ensure that no alcohol consumption occurs beyond the boundaries of the public sidewalks surrounding the lawn area. The AGRC shall provide signage to indicate that no alcohol consumption may occur beyond the boundaries of the lawn area, and shall provide security to enforce the boundaries.

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RESOLUTION NO. 3760

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO

GRANDE ESTABLISHING POLICIES TO WAIVE PERMIT

APPLICATION FEES FOR C'ERTAIN ANNUAL TEMPORARY USE

PERMIT EVENTS
WHEREAS, Temporary Use Permits for certain annual events are granted application fee refunds; and
WHEREAS, these Temporary Use Permit events meet the criteria established by the City Council on September 25, 2001 for application fee waivers; and WHEREAS, staff expends a substantial amount of City time and resources submitting application fee refund requests to Administration, the City Council, and Finance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:

1. That a list of annual Temporary Use Permit events meeting the application fee waiver criteria be established to streamline the process of refunding permit application fees; and

2. That the initial list of Temporary Use Permit events eligible for fee waivers include the following events that have been granted a refund of permit application fees in the past: the Arroyo Valley Car Show, Christmas Caroling in the Village, Harvest Festival, March of Dimes Walk America, Nelson Green Book Fair, Strawberry Festival, Summer Concerts in the Village, and Watershed Education Fair; and

3. That Temporary Use Permit events will be added or removed from the fee waiver list only by action of the City Council.

On motion of Council Member Runels, seconded by Council Member Dickens, and on the following roll call vote, to wit:

AYES: Council Members Runels, Dickens, Lubin and Mayor Ferrara NOES: None
ABSENT: Council Member Costello
the foregoing Resolution was passed aRd adopted this 13th day of July 2004. w_________
ATTACHMENT 2

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RESOLUTION NO. 3760
PAGE 2
ATTEST:
lLbJkUM.JLORE, DIRECTOR OF ADMINISTRATIVE SERVICES/

DEPUTY CITY CLERK
APPROVED AS TO CONTENT:

STEV ADAMS,
Z~

CITY MANAGER
APPROVED AS TO FORM:

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RESOLUTION NO. 3760

OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of pe~ury, that Resolution No. 3760 is a true, full, and correct copy of said Resolution passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 13th day of July, 2004.

WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 14th day of July, 2004.

KELLY Eli ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI

DEPUTY CITY CLERK

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Item 9.l.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
BY: Andrew Perez, Planning Manager
SUBJECT: Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27
DATE: June 13, 2023
SUMMARY OF ACTION:

Consideration and adoption of a Resolution approving the Cooperation Agreement (Agreement) between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years (FY) 2024-25 through 2026-27.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Approval of the Agreement will make the City eligible to obtain funding from the Community Development Block Grant (CDBG), the HOME Investment Partnership Act Program, and Emergency Solutions Grant Program (ESG), as a member of the urban county. The proposed Agreement allows the County to retain 13% of the City’s CDBG administrative funds for acting as the applicant on behalf of the urban county.

RECOMMENDATION:
1) Adopt a Resolution approving the Agreement between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2024-25 through 2026-27. 2) Make findings that the execution of the Agreement is not a project for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

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Item 9.l.

City Council
Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27 June 13, 2023

Page 2 ends

BACKGROUND:

San Luis Obispo County (County) has requested that the federal Department of Housing and Urban Development (HUD) designate County as an “urban county” to be eligible to receive funding from the CDBG program. HUD defines an urban county as a county within a metropolitan area that has a population of 200,000 or more, not including metropolitan cities located therein. The City has participated in the Urban County Program since 2000.

Prior to the City’s participation in the Urban County Program, the City was successful in obtaining both CDBG housing and economic development grants through the State on a competitive basis using specialized consultants. Despite the success in obtaining grants from the State, participation in the urban county offers a more predictable, formula-based allocation of funds and there is a wider range of uses for the CDBG funds.

The existing Agreement between the City and County covers FY 2021-22 through 2023- 24, with a term that ends on June 30, 2024, and includes provisions for an automatic renewal provision stating that the term will automatically renew for another three-year period unless the City provides written notice at least 60 days prior to the end of the term that it elects not to participate in a new qualification period. On May 22, 2023, the County invited the City to join the Urban County Program for Fiscal Years 2024-25 through 2026- 27, consistent with the renewal provision in the existing Agreement. Execution of the Agreement is required by the County to qualify as an urban county. The terms of the Agreement remain unchanged from the existing Agreement and are described in more detail below. The Agreement is included as Exhibit A to the prepared Resolution (Attachment 1).

ANALYSIS OF ISSUES:

Cities participating in the Urban County Program receive a predictable, formula-based annual grant with a wider range of uses for the Federal CDBG funds. The tradeoff is that the City will not be able to apply for a potentially greater amount of State administered funds during the term of the Agreement. However, since the City does not have any census tracts that are designated as low income, staff does not believe the City would be likely to obtain funding on its own due to the highly competitive process.

The Agreement will allow the City to continue its participation with the County and other participating cities in the federal CDBG, HOME, and ESG Programs. The term of this Agreement is for a period of three (3) years commencing July 1, 2024 and ending on June 30, 2027.

With respect to the HOME program, the City, or a Community Housing Development Organization, such as People’s Self Help Housing (PSHH), can apply to the State for up to $1,000,000 annually for affordable housing projects. The HOME program is an annual statewide competition. Should the City continue in the San Luis Obispo Urban County

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program, the City cannot apply for these grants. However, PSHH, or a similar nonprofit organization, can apply directly to the County to fund a project located in the City.

The ESG program is designed to address homelessness by providing funding to improve and operate emergency shelters, rapidly re-house unhoused individuals and families, and prevent families and individuals from becoming homeless. The Agreement authorizes the County to also administer the ESG program. the City may subgrant ESG funds to private, nonprofit organizations.

Since 2011, the City has authorized the County to administer the City’s public service grants by withholding 13% of the City’s allocation of CDBG funds. The remaining 7% of CDBG funding allocated for administration is retained by the City. These amounts are unchanged in the proposed Agreement. Additionally, the proposed Agreement still would contain provisions requiring the City to invoice its administrative expenses by specified deadlines. If these deadlines are missed, the Agreement would authorize the County to use the City’s portion of the administrative funds.

Just as in the existing Agreement, the proposed Agreement also specifies that the City shall not recommend an individual CDBG award of less than $8,000 for public service activities due to the staff cost of processing such awards in compliance with federal monitoring, reporting and other administrative requirements. The public services category of the CDBG program provides funding for a variety of activities including employment services, crime prevention and public safety, and services for senior citizens, homeless persons, and childcare, among others. Recently the City has subgranted public services funding to the 5 Cities Homeless Coalition to support its programs.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Resolution approving the Agreement;

2. Modify as appropriate and adopt the Resolution;

3. Do not adopt the Resolution; or

4. Provide other direction to staff.

ADVANTAGES:

Executing the Agreement will keep the City in the Urban County and will allow the Council to consider funding programs that provide important public services and programs using CDBG funds. Participation in the County program will guarantee the City will receive a specified amount of funding.

DISADVANTAGES:

Continuation of the Agreement does not allow the City to compete for substantial statewide CDBG funds for general and economic development projects, which could

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Item 9.l.

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exceed the amount received through the County program. However, it is unlikely that the City would be competitive in the statewide CDBG program given the lack of low income census tracts that are needed to qualify.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item as the execution of the Agreement is not a project for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Projects funded by future CDBG, HOME, or ESG grant allocations will be reviewed for compliance with the CEQA at the time they are approved.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution

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ATTACHMENT 1
RESOLUTION NO.

A COOPERATION AGREEMENT BETWEEN THE COUNTY

OF SAN LUIS OBISPO AND THE CITY OF ARROYO

GRANDE FOR JOINT PARTICIPATION IN THE

COMMUNITY DEVELOPMENT BLOCK GRANT

PROGRAM, THE HOME INVESTMENT PARTNERSHIPS

PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT
PROGRAM FOR FISCAL YEARS 2024/25 THROUGH
2026/27
WHEREAS, The County of San Luis Obispo (“County”), a political subdivision of the State of California, and the City of Arroyo Grande (“City”) a municipal corporation, desire to participate in the Community Development Block Grant (CDBG) program administered by the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, said program will promote the public health, safety and welfare by providing grant funds to be used by the City and County to improve housing opportunities for low and moderate-income households, to encourage economic reinvestment, to improve community facilities and public services, and to provide other housing-related facilities, or services; and
WHEREAS, to qualify for CDBG funds under HUD eligibility guidelines, the County must have a population of at least 200,000 persons; and
WHEREAS, the City desires to continue to participate jointly with the County in said program; and
WHEREAS, HUD requires that the parties enter into a Cooperation Agreement between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2024/25 through 2026/27 to define their rights and obligations as a prerequisite to participation in the CDBG program; and
WHEREAS, The proposed cooperation agreement is consistent with the General Plan and with City and County policies encouraging cooperation between agencies on issues of regional significance such as affordable housing; and WHEREAS, The proposed cooperation agreement will promote the public health, safety and welfare by enabling the City and County to participate in the U.S. Department of Housing and Urban Development’s CDBG program under an “urban county” entitlement; thus making available funds for a variety of housing, economic development, and public services programs not otherwise available; and

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RESOLUTION NO.

PAGE 2
WHEREAS, The City and County enter into yearly subrecipient agreements which establish administrative policies and procedures, performance standards, and guidelines for funding specific CDBG programs and projects; and
WHEREAS, The proposed cooperation agreement is not a “project” for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande, California, as follows:

1. The City Council hereby approves and authorizes the Mayor to enter into the Cooperation Agreement with the County to enable joint participation in HUD’s CDBG program in the form attached hereto as Exhibit “A”.

2. The City Manager is hereby authorized to act on behalf of the City in connection with the implementation of the agreement, ongoing operation of the CDBG program, and other activities necessary to carry out the intent of the cooperation agreement.

On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was passed and adopted this ____ day of _______ 2023.

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RESOLUTION NO.

PAGE 3
_________________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
________________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
WHITNEY McDONALD, CITY MANAGER
APPROVED AS TO FORM:
________________________________________

ISAAC ROSEN, CITY ATTORNEY

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RESOLUTION NO.

PAGE 4

EXHIBIT A

A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO

AND THE CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION IN THE

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME

INVESTMENT PARTNERSHIPS PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT PROGRAM FOR FISCAL YEARS 2024/25 THROUGH 2026/27
THIS COOPERATION AGREEMENT is made and entered into on the date and year last written below, by and between the County of San Luis Obispo, a political subdivision of the State of California, hereinafter called “County,” and the City of Arroyo Grande, a municipal corporation of the State of California, located in the County of San Luis Obispo, hereinafter called “City;” jointly referred to as “Parties”.

WITNESSETH
WHEREAS, in 1974, the U.S. Congress enacted, and the President signed a law entitled, The Housing and Community Development Act of 1974, herein called the “Act.” The Act is omnibus legislation relating to federal involvement in a wide range of housing and community development activities and contains eight separate titles; and WHEREAS, Title I of the Act is entitled “Community Development” and governs programs for housing and community development within metropolitan cities and urban counties or communities by providing financial assistance annually for area-wide plans and for housing, public services, and public works programs; and WHEREAS, the Community Development Block Grant Program (hereinafter referred to as “CDBG”), the HOME Investment Partnerships Act Program (hereinafter referred to as “HOME”), and the Emergency Solutions Grant Program (hereinafter referred to as “ESG”) are consolidated under Title I of the Act; and WHEREAS, the County has requested of the federal Department of Housing and Urban Development, hereinafter referred to as “HUD,” designate the County as an “urban county;” and
WHEREAS, the County needs to requalify as an urban county and will be eligible to receive CDBG funds provided that the County’s entitled cities defer their entitlement to the County to enable both the County and the entitlement cities to jointly participate in the program; and
WHEREAS, the City desires to participate jointly with the County in said program; and
WHEREAS, if HUD redesignates the County as an urban county, then the County may also be eligible to receive funds from the HOME Program and the ESG Program; and

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RESOLUTION NO.

PAGE 5
WHEREAS, the CDBG Regulations issued pursuant to the Act provide qualified urban counties must submit an application to HUD for funds, and cities and smaller communities within the metropolitan area not qualifying as metropolitan cities may join the County in said application and thereby become a part of a more comprehensive County effort; and
WHEREAS, as the urban county applicant, the County must take responsibility and assume all obligations of an applicant under federal statues, including: the analysis of needs, the setting of objectives, the development of community development and housing assistance plans, the consolidated plan, and the assurances of certifications; and WHEREAS, by executing this Agreement, the Parties hereby give notice of their intention to participate in the urban county CDBG, HOME, and ESG Programs.

NOW THEREFORE, in consideration of the mutual promises, recitals and other provisions hereof, the Parties agree as follows:

SECTION I. General.

A. Responsible Officers. The Director of the County of San Luis Obispo Department of Social Services (hereinafter referred to as “Director”) is hereby authorized to act as applicant for the CDBG, HOME, and ESG Programs and to administer funding and activities under the programs. The City Manager is hereby authorized to act as the responsible officer of the City under the programs.

B. Full Cooperation. Parties agree to fully cooperate and to assist each other in undertaking eligible grant programs or projects, including but not limited to community renewal and lower-income housing assistance activities, specifically urban renewal, and publicly assisted housing; public services; and economic development.

C. Term of Agreement – Automatic Renewal Provision. The term of this Agreement shall be for a period of three (3) years commencing July 1, 2024, through June 30, 2027. In addition, this Agreement provides for automatic renewal for participation in successive three-year qualification periods, unless the City provides written notice at least 60 days prior to the end of the term that it elects not to participate in a new qualification period. The County will notify the City in writing prior to renewing the Cooperation Agreement for the Urban County for an additional three (3) year term of its right not to participate in the Urban County for a successive three-year term.

The Parties agree to adopt amendments to this Agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice by HUD for a subsequent three-year Urban County qualification period, prior to the subsequent three-year extension of the term. Any amendment to this Agreement shall be submitted to HUD as required

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RESOLUTION NO.

PAGE 6
by the regulations and any failure to adopt required amendments will void the automatic renewal of this Agreement for the relevant qualification period.

This Agreement remains in effect until the CDBG, HOME, and ESG Program funds and program income received with respect to the three-year qualification period, and the subsequent three-year renewals are expended, and the funded activities are completed. The Parties may not terminate or withdraw from this Agreement while this Agreement remains in effect.

D. Scope of Agreement. This Agreement covers the following formula funding programs administered by HUD where the County is awarded and accepts funding directly from HUD: the CDBG Program, the HOME Program, and the ESG Program.

SECTION II. Preparation and Submittal of CDBG Funding Applications.

A. Inclusion of City as Applicant. The Parties agree the City shall be included in the application the County shall submit to HUD for Title I Housing and Community Development Block funds under the Act.

B. Consolidated Plan. The City shall assist the County by preparing a community development plan, for the period of this Agreement, which identifies community development and housing needs, projects, and programs for the City; and specifies both short and long-term City objectives, consistent with requirements of the Act. County agrees to: (1) include the City plan in the program application, and (2) include City’s desired housing and community development objectives, policies, programs, projects and plans as submitted by the City in the County’s consolidated plan.

C. Application Submittal. The County agrees to commit sufficient resources to completing and submitting the Consolidated Plan and supporting documents to HUD in time for the Parties to be eligible to receive funding beginning July 1, 2024, and to hold public hearings as required to meet HUD requirements.

D. County Responsibility. Parties agree the County shall, as applicant, be responsible for holding public hearings and preparing and submitting the CDBG funding application and supporting materials in a timely and thorough manner, as required by the Act and the federal regulations established by HUD to secure entitlement grant funding beginning July 1, 2024.

E. Grant Eligibility. In executing this Agreement, the Parties understand they shall not be eligible to apply for grants under the Small Cities or State CDBG Programs for appropriations for fiscal years during the period in which the Parties are participating in the Urban County CDBG entitlement program; and

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RESOLUTION NO.

PAGE 7
further, the City shall not be eligible to participate in the HOME, or ESG Programs except through the Urban County.

SECTION III. Program Administration.

A. Program Authorization. The Director is hereby authorized to carry out activities that will be funded from the annual CDBG, HOME, and ESG Programs from fiscal years 2024, 2025, and 2026 appropriations and from any program income generated from the expenditure of such funds.

B. Responsibilities of Parties. The Parties agree the County shall be the governmental entity required to execute any grant agreement received pursuant to the CDBG, HOME, and ESG applications, and subject to the limitations set out in this Agreement, the County shall thereby become liable and responsible thereunder for the proper performance of the plan and CDBG, HOME, and ESG under County programs. County agrees to perform program administrative tasks such as environmental clearance under the National Environmental Policy Act (NEPA), subrecipient agreements and monitoring of subrecipients. The City agrees to act in good faith and with due diligence in performance of the City obligations and responsibilities under this Agreement and under all subrecipient agreements. The City further agrees that it shall fully cooperate with the County in all things required and appropriate to comply with the provisions of any Grant Agreement received by the County pursuant to the Act and its Regulations.

C. City Assistance. The City agrees to undertake, conduct, perform or assist the County in performing the essential community development and housing assistance activities identified in the City’s community development plan.

Pursuant to the Act and pursuant to 24 CFR 570.501(b), the City is subject to the same requirements applicable to subrecipients, including the requirement of a written agreement with the County as set forth in 24 CFR 570.503.

SECTION IV. Use of Program Funds.

A. Allocation of CDBG funds. All funds received by the County pursuant to this Agreement shall be identified and allocated, as described below, to the specific projects or activities set out in the application, and such allocated amounts shall be expended exclusively for such projects or activities; provided, however, that a different distribution may be made when required by HUD to comply with Title I of the Housing and Community Development Act of 1974, as amended. 1) Metropolitan Cities’ Allocation. The Parties agree the County shall make available to the City a total amount of CDBG funds equal to that which the City would have been entitled had it applied separately as a “metropolitan city,” using HUD allocation formulas as applied by the County, except that an amount equal to thirteen (13) percent of the Metropolitan Cities’ allocations of CDBG funds will be deducted by the County to meet its obligations under the terms of this Agreement and/or HUD requirements for

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RESOLUTION NO.

PAGE 8
administrative costs. Further, with respect to the availability of the funds, the County agrees to fully cooperate and assist the City in expending such funds.
2) Non-Metropolitan Cities’ Allocation. The County agrees to allocate a portion of CDBG program funds to the non-Metropolitan, incorporated cities participating in the program. The amount of allocation per city shall be equal to that which the Urban County formula award from HUD increases as a result of the HUD allocation formulas as applied by the County, except that an amount equal to thirteen (13) percent of the Non-Metropolitan Cities’ allocations of CDBG funds will be deducted by the County to meet its obligations under the terms of this Agreement and/or HUD requirements for administrative costs.
3) Urban County. Parties shall not recommend a CDBG award of less than $8,000 for any one project or program due to the staff cost of processing such awards in compliance with federal requirements. A project or program recommended to receive an amount less than $8,000 can still receive an award if any other Party or Parties make an award, which is aggregated to be greater than $8,000.
4) Administrative Costs. The County hereby acknowledges the City, as a subrecipient defined in 24 CFR 570.500(c) and its eligibility to incur administrative costs per 24 CFR 570.206, or as otherwise negotiated and approved in the Action Plan for related Planning and Capacity Building costs per 24 CFR Part 570.205. The City shall submit invoices and supporting documentation to the County for reimbursement of eligible administrative costs in accordance with the following schedule:
2024 Program Year: Monday, June 23, 2025
2025 Program Year: Monday, June 22, 2026
2026 Program Year: Monday, June 21, 2027
Administrative funds that are not drawn down following the review and approval by county staff by the deadlines above will be used to reimburse the County’s administrative costs.

B. Availability of Funds. The County agrees to make CDBG funds available to all participating incorporated cities as set out here when HUD makes the CDBG funds available to it. The County shall immediately notify the participating incorporated cities of the availability of the funds.

It is understood by the Parties, hereto, the CDBG funds being used for the purposes of this Agreement are funds furnished to the County, through HUD, pursuant to the provisions of the Act. Notwithstanding any other provision of this Agreement, the liability of the County shall be limited to CDBG funds

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PAGE 9
available for the Project. The City understands that the County must wait for release of CDBG funds from HUD before CDBG funds may be advanced or reimbursed. The County shall incur no liability to the City, its officers, agents, employees, suppliers, or contractors for any delay in making any such payments.

C. Public Services Costs. The County agrees that after the availability of CDBG program funds to the City, the County shall not use its remaining balance of funds in any way that would limit the City’s ability to use its CDBG funds to the maximum extent allowed by HUD for public service purposes.

D. Income Generated. The City shall notify the County of any income generated by the expenditure of CDBG funds received by the City. Such program income may be retained by the City subject to the provisions of this Agreement, the Act, and its Regulations. Any program income retained must only be used for eligible activities in accordance with all CDBG requirements as they apply.

E. Use of Program Income. The County shall monitor the use of any program income, requiring appropriate record-keeping and reporting by the City as may be needed for this purpose, and shall report the use of such program income to HUD. In the event of close-out or change of status of the City, all program income on hand or received by the City subsequent to the close-out or change of status shall be paid to the County. In the event that the City withdraws from the Urban County to become an entitlement grantee, as provided under 24 CFR 570.504, all program income on hand or received by the City from Urban County activities shall be retained by the City to be used as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds.

F. Change in Use of Property. The City shall notify the County of any modification or change in the use of real property acquired or improved in whole or in part using CDBG funds that is within the control of the City, from that use planned at the time of acquisition or improvement including disposition. Such notification shall be made within thirty (30) calendar days of such change of use and comply with the provisions of 24 CFR 570.505.

G. Fair Housing Implementation. The Parties agree no Urban County funding shall be allocated or expended for activities in or in support of any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the County’s actions to comply with its fair housing certification.

H. Conflict Resolution. In the event of disagreement between the County and the City as to the allocations, disbursement, use, or reimbursement of CDBG funds, the Parties agree to accept HUD’s written determination as to the appropriate resolution or disposition of funds to the extent HUD is willing to resolve such disagreement.

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PAGE 10
I. Consolidated and Further Continuing Appropriations Act. The City may not sell, trade, or otherwise transfer any portion of CDBG funds to another metropolitan city, Urban County, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits, or non-Federal considerations, but must use such funds for activities eligible under Title I of the Act.

J. Special Provisions for the Urban County.
(1) To affirmatively further fair housing and implement the Analysis of Impediments to Fair Housing Choice or better known as the Fair Housing Plan, the cities are encouraged to contribute CDBG funds to affordable housing projects when there is an eligible CDBG component in the proposal that is located within the City’s or County’s jurisdiction.
(2) The County will enforce remedies for noncompliance pursuant to 2 CFR Part 200.338 and allowed per 2 CFR Part 200.207 by pulling CDBG funds for under preforming projects or programs not implemented during agreed timeframe identified in the subrecipient agreement.

SECTION V. Amendment or Extension of Agreement.

A. Subrecipient Agreement. For each fiscal year during the term of this Agreement, the County and the City shall enter into a Subrecipient Agreement, prepared jointly by the County and the City, which identifies a project or program that the County will administer with the City’s CDBG entitlement funds during that program year. The Subrecipient Agreement will set forth the minimum requirements found at 24 CFR 570 and as otherwise required by applicable federal laws. In addition, the agreements will provide project changes, time schedule for completion of the project(s), deliverable checklist, and additional funding sources, if any. If substantial compliance with the completion schedule cannot be met by the City due to unforeseen or uncontrollable circumstances, then the County may extend the schedule for project completion, as allowed by federal regulations.

B. Amendments. Any amendments to this Agreement shall be in writing. Parties agree any such fully executed amendment or amendments to this Agreement may be entered into at any time if required or necessary to implement the plans contemplated hereunder, or to comply with any grant agreement or the regulations issued pursuant to the Act.

SECTION VI. Compliance with Federal Regulations.

A. General. The Parties agree to take all actions necessary to assure compliance with the urban county’s certifications required by section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1964, 24 CFR part 1, the Fair Housing Act,

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affirmatively furthering fair housing, Section 109 of Title I of the Housing and Community Development Act of 1974; the National Environmental Policy Act of 1969; the Uniform Relocation Assistance and Real Property Acquisition Act of 1970; regulations at 24 CFR part 100, and will affirmatively further fair housing and other applicable laws. Furthermore, the Parties agree to implement regulations at 24 CFR part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR part 8, Title II of the Americans with Disabilities Act, and the implementing regulations at 28 CFR part 35, the Age Discrimination Act of 1975, and the implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968.

B. Community Participation. The Parties agree to comply with federal community participation requirements of 24 CFR Part 91 and provide community members with the following.
1) An estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and 2) A plan for minimizing displacement of persons as a result of CDBG-assisted activities and programs, and to provide assistance to such persons.

C. Community Participation Plan. The Parties agree to follow a community participation plan which:
1) Provides for and encourages community members participation, particularly those of low or moderate income who reside in slum or blighted areas where CDBG funds are proposed to be used;
2) Provides community members with reasonable and timely access to local meetings, staff reports, and other information relating to grantee’s proposed use of funds, as required by HUD regulations related to the actual use of funds under the Act;
3) Provides for public hearings to obtain community members’ views and to respond to proposals and questions at all stages of the community development program, including at least: 1) formulation of needs; 2) review of proposed grant activities; and 3) review of program performance; for which public hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation of handicapped persons;
4) Provides a timely written answer to written complaints and grievances, within 15 working days, where practicable.

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5) Identifies how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate. 6) Identifies the use of non-traditional methods of community outreach, including the provision of CDBG documents in a user-friendly format, including but not limited to Braille, large print, oral format, and delivering copies to homebound individuals.

D. The Parties hereby certify, to the best of their knowledge and belief, that:
1) Conflict of Interest. No federal grant monies have been paid or will be paid, by or on behalf of the Parties, to any officer or employee or any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan, or cooperative agreement.
2) Influence. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard form LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3) Certifications Disclosure. Parties agree to include this certification in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements), and that all grant subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was executed.

E. Certification Regarding Policies Prohibiting Use of Excessive Force and Regarding Enforcement of State and Local Laws Barring Entrances.

In accordance with Section 519 Public Law 101-144 (the 1990 HUD Appropriations Act), the City certifies that it has adopted and is enforcing. 1) A policy prohibiting the use of excessive force by law enforcement agencies within their respective jurisdictions against any individuals engaged in nonviolent civil rights demonstrations; and

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2) A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within their jurisdictions.

SECTION VII. Execution of Agreement and Recordkeeping.

A. HUD Certification. The Director is hereby authorized to execute and submit to the County the HUD Certification Form with respect to the community development activities carried out within the boundaries of the City. It is further understood that the County will rely upon the certification executed by the Director for purposes of executing a certification form for submission to HUD.

B. Maintenance of Records. The City shall maintain records of activities for any projects undertaken pursuant to the program and said records shall be open and available for inspection by auditors assigned by HUD and/or the County upon reasonable notice during the normal business hours of the City.

NOW, THEREFORE, it is agreed between the parties hereto that:

1. Agreement Signatures. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, when taken together, shall constitute one and the same agreement. This Agreement may be executed and delivered by facsimile or scanned signature by any of the Parties and the receiving Party may rely on the receipt of such document so executed and delivered by facsimile or email as if the original had been received.

2. The Parties hereto have caused this Agreement to be executed and attested by their proper officer thereunder duly authorized.

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IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and the year set forth below.

COUNTY OF SAN LUIS OBISPO, A Political Subdivision of the State of California ________________________________
Chairperson of the Board of Supervisors
ATTEST:

JOHN NILON
Ex-Officio Clerk of the Board of Supervisors
By:

Deputy Clerk
Dated:
[SEAL]
APPROVED AS TO FORM AND LEGAL EFFECT:

RITA L. NEAL
County Counsel
By:

Deputy County Counsel
Dated:

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RESOLUTION NO.

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CITY OF ARROYO GRANDE
BY:

Caren Ray Russom
MAYOR
Date:

ATTEST:

BY:

Jessica Matson

CITY CLERK
Date:

APPROVED AS TO CONTENT:

BY:

Whitney McDonald

CITY MANAGER
Date:

APPROVED AS TO FORM:

BY:

Isaac Rosen

CITY ATTORNEY
Date:

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Item 9.m.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Community Development Director
SUBJECT: Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan
DATE: June 13, 2023
SUMMARY OF ACTION:

Approval of an agreement with KTUA in substantially final form to assist with the Active Transportation Plan (ATP). The plan is anticipated to be completed by February 2025.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The cost proposal from KTUA for the ATP is $249,744. The proposed funding source is a Sustainable Transportation Planning Grant (STPG) in the amount of $221,325 with an 11% local match of $28,675 from the Local Sales Tax Fund. The ATP is included in the current Capital Improvement Program (CIP) budget for FY 2022-23 and in the proposed FY 2023-24 CIP budget.

RECOMMENDATION:
1) Approve and authorize the Mayor to execute an Agreement for Consultant Services with KTUA to assist the City with the Active Transportation Plan in substantially final form (subject to minor revisions as approved by the City Council consistent with Council direction); 2) Determine that approving the Agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because preparation of the Plan itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378).

Additionally, the City and consultant will evaluate potential impacts of the Active Transportation Plan in compliance with the California Environmental Quality Act, and prepare any appropriate environmental document at that time, if required.

BACKGROUND:

The State of California established its Active Transportation Program by Senate Bill 99 (Chapter 359, Statutes of 2013) and Assembly Bill 101 (Chapter 354, Statutes of 2013) to encourage the increased use of active modes of transportation, such as walking and biking. The State Active Transportation Program consolidates existing federal and state transportation programs, including the Transportation Alternatives Program, Bicycle

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Item 9.m.

City Council
Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan
June 13, 2023

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Transportation Account, and State Safe Routes to School, into a single program with a focus on making California a national leader in active transportation.

The California Active Transportation Program provides the largest source of grant funding for bicycling and walking projects for California cities. Cities that have an Active Transportation Plan increase their chances for success in securing these highly competitive grant funds.

On July 27, 2021, the City Council adopted the Circulation Element Update.

Recommendations for active transportation modes and components were embedded throughout the update, including a specific recommendation to prepare an ATP.

On April 4, 2022, the City of Arroyo Grande received a conditional letter of award for the STPG funding in the amount of $221,325. On June 28, 2022, the City Council authorized the Community Development Director to execute the necessary agreements for the Sustainable Transportation Planning Grant (STPG) to allow City staff to complete the necessary conditions of grant approval and move forward retaining a consultant to prepare the ATP. In December 2022, the City issued a Request for Proposals (RFP) for the ATP. Staff received two consultant proposals prior to the RFP deadline of January 19, 2023, and the City’s review committee scored the proposal from KTUA (Exhibit D of Attachment 1) with the highest score.

ANALYSIS OF ISSUES:

Based on KTUA’s experience, proposed work plan, availability, and familiarity with State laws, policies and issues, staff recommends that the Council approve the proposed Agreement, which includes the scope of work and timeline for this project. The scope of work includes an existing conditions and needs assessment and a recommendations and implementation plan. Extensive public outreach is planned, including online engagement, community workshops, a stakeholder’s working group, and pop-up events. KTUA will complete a draft and final plan, with participation at public meetings. The planned project timeline is approximately 18 months.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve the Agreement for Consultant Services with KTUA in substantially final form;

2. Modify as appropriate and approve the Agreement;

3. Do not approve the Agreement; or

4. Provide other direction to staff.

ADVANTAGES:

Approval of an Agreement with KTUA, a transportation planning consulting firm with valuable local experience in the preparation of ATPs, will allow the project to commence.

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Item 9.m.

City Council
Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan
June 13, 2023

Page 3 ends

A successful active transportation plan is one that balances and reflects the needs and wants of the community and will provide a comprehensive vision and implementation strategy to create a complete, connected, and comfortable network for all transportation modes.

DISADVANTAGES:

No disadvantages identified with the approval of the Agreement.

ENVIRONMENTAL REVIEW:

Approval of the consultant agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because preparation of the Plan itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378).

However, the City and consultant will evaluate potential impacts of the Active Transportation Plan in compliance with the California Environmental Quality Act, and prepare any appropriate environmental document at that time, if required.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Consultant Services Agreement

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CITY OF ARROYO GRANDE

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _____ day of ________, 20___, by and between the City of Arroyo Grande, a California municipal corporation, organized under the laws of the State of California, ("City") and KTU&A, ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain transportation planning services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional city-wide transportation plan consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such transportation planning services for the Active Transportation Plan project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. This Agreement shall commence on June 13, 2023 and shall remain and continue until February 28, 2025 unless sooner terminated pursuant to the provisions of this Agreement. This agreement may be extended after the initial Term upon written agreement by City and Consultant, as necessary to complete the project. All terms and conditions of this Agreement shall apply to any additional term.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

ATTACHMENT 1

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Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Joe Punsalan.

3.2.5 City's Representative. The City hereby designates Brian Pedrotti, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in this Agreement.

Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Representative. Consultant hereby designates Joe Punsalan, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's

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Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).

Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10.1 Employment Eligibility; Consultant. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to,

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the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant.

Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. Consultant shall avoid any violation of any such law during the term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements provided for in Section 3.2.10 or any of its subsections.

3.2.10.2 Employment Eligibility; Subcontractors, Consultants, Subsubcontractors and Subconsultants. To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work relating to the Project or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in this Agreement.

3.2.10.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, subsubcontractors or subconsultants to meet any of the requirements provided for in this Agreement; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant under this Agreement); or (3) failure to immediately remove from the Project any person found not to be in compliance with such requirements.

3.2.10.4 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.10.5 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety

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devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Insurance.

3.2.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.2.11.2 Types of Insurance Required. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “D” attached hereto and incorporated herein as though set forth in full.

3.2.11.3 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.11.4 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.11.5 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.2.11.6 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.2.11.7 Additional Insurance Provisions

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(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.2.11.8 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.2.11.9 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed inthis Agreement is a violation of federal and state law. Notwithstanding any

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other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may seek damages from Consultant for
delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described anywhere in this Agreement, or any other relevant water quality law, regulation, or policy.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. The total compensation shall not exceed two hundred and fifty thousand dollars ($250,000) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3.5 Rate Increases. In the event that this Agreement is renewed, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”

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3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the Department of Industrial Relations against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subconsultant.

3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Accounting Records.

3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data,

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documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City. Consultant may not terminate this Agreement except for cause.

3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.1.4 Termination on Occurrence of Stated Events. This Agreement shall terminate automatically on the occurrence of any of the following events:
(A) Bankruptcy or insolvency of any party;
(B) Sale of Consultant’s business;
(C) Assignment of this Agreement by Consultant without the consent of City; or
(D) End of Agreement term.

3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: KTU&A
ATTN: Joe Punsalan
3916 Normal Street
San Diego, CA 92103
City: City of Arroyo Grande
Brian Pedrotti, Community Development Director
300 E. Branch Street
Arroyo Grande, CA 93420
[email protected]

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Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.3 Ownership of Materials and Confidentiality.

3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a

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party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.6.3.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.5 [Reserved]

3.6.6 Indemnification.

3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or

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persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.6.3 Notwithstanding anything herein to the contrary, to the fullest extent permitted by law for all design professional services arising under this Agreement, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

3.6.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.8 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Luis Obispo County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

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3.6.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

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3.6.21 Undue Influence. Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

3.7 Subcontracting.

3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
[SIGNATURES ON NEXT PAGE]

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SIGNATURE PAGE TO

PROFESSIONAL SERVICES AGREEMENT BY AND

BETWEEN THE CITY OF ARROYO GRANDE AND KTU&A

CITY OF ARROYO GRANDE KTU&A
By: ____________________________ By: ______________________________ Caren Ray Russom Joe Punsalan
Mayor Principal, KTU&A
Attest:

Jessica Matson
City Clerk
Approved as to Form:
______________________________
Isaac Rosen
Best Best & Krieger LLP
City Attorney

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(BB&K Aug 2018) Exhibit “A”-1
EXHIBIT "A"

SCOPE OF SERVICES

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PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT

OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN

CITY OF ARROYO GRANDE
CDD PROJECT NUMBER 22-009 | PROPOSAL | JANUARY 19, 2023

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Table of Contents
1 COVER LETTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 DESCRIPTION OF FIRM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 3 QUALIFICATIONS
KTUA Project Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Subconsultant Profiles & Project Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 4 AUTHORIZED REPRESENTATIVE & INSURANCE . . . (Located in Cover Letter) 5 STAFFING
Team Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Manager and Key Personnel Biographies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 6 PROJECT UNDERSTANDING & WORK PLAN
Project Understanding & Approach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Critical Paths to Success . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 7 PROPOSAL SUBMITTAL FORMS & REFERENCES . . . . . . . . . . . . . . . . . . . . . 30 8 APPENDIX
KTUA Key Personnel Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Subconsultant Key Personnel Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 9 COST PROPOSAL & HOURLY RATES . . . . . . . . . . . . (Separate Sealed Envelope)

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January 19, 2023
Robin Dickerson, P.E., City Engineer
City of Arroyo Grande
Community Development Department
300 East Branch Street
Arroyo Grande, CA 93420
Dear Ms. Dickerson and Members of the Selection Committee, KTUA is pleased to respond to the Request for Proposal issued by the City of Arroyo Grande to prepare a City-Wide Active Transportation Plan. Our team brings extensive experience in assisting local and regional agencies and municipalities in the development of effective, implementable, and sustainable complete street planning. Our proposal details this experience, discusses our approach, and added value tasks to successfully develop the plan envisioned by the City of Arroyo Grande.

Developing an Active Transportation Plan takes equal parts community engagement and effective project development. Integrate innovative treatments that improve safety and encourage active modes into a conceptual design, and you’ll have yourself an effective and implementable plan. This is the approach the KTUA team aims to take for this exciting project.

When considering the ongoing evolution of mobility, we must also incorporate the diverse voices and perspectives of the residents that will experience the benefits, and potential challenges, of the changing mobility landscape. Beyond the creative and technical aspects of this project, we must also think about the practical elements of how the work will be performed and successfully completed. The impact of COVID-19 has required new methods for how we engage each other. KTUA has a well-established infrastructure in place that facilitates virtual meetings, coordination, and collaboration, with the flexibility of in-person workshops and/or pop-up events in cities with similar demographics and challenges like Arroyo Grande. It will be key to ensure all voices are heard through collaborative tools and processes. We’re currently working on a complete street project in Atascadero and have completed several active transportation and trail plans in Paso Robles, Goleta, Isla Vista, San Luis Obispo, and Santa Barbara counties.

Our team of experts will ensure you receive the highest value for the project budget and that all stated objectives in the RFP are met and exceeded. We understand that there are basic needs an ATP needs to accomplish, but also understand the intricacies of having the necessary materials in your ATP to pursue grants. With our extensive experience completing ATPs, complete street, safe routes to school and first and last mile plans, we understand that an ATP needs to have the structure that will help the City get projects built. With our tools and methods to streamline active transportation plans, we find ways to add value to our projects for our clients. Below are a few of our value-added tasks we’ve included in our proposal. More information on these added value tasks can be found in our project understanding section and throughout our project approach.

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• Three (3) conceptual designs – Design level concepts to assist with grants and CIP integration. • Bicycle and pedestrian propensity model – GIS-based model to assist with project identification and needs throughout the City.
• ADA hot spot analysis – Use of data driven models to identify areas for ADA priorities. • Project Prioritization – Data driven model to prioritize projects, along with public input. • Use of Replica (Big data) – Existing conditions analysis and support project recommendations. • Safe Routes to School Projects – Develop safe routes to school maps and analysis for grants. • Green Street Toolbox – Integrate urban greening into active transportation planning and design.

We’ve strengthened our team by collaborating with Central Coast Transportation Consulting (CCTC) to assist with engineering, existing conditions, support recommendation development, conceptual designs, and develop preliminary cost estimates. We’ve worked together in the City of Atascadero where we analyzed existing conditions and designed the Downtown El Camino Real Corridor into a dramatic and functional streetscape that helps foster economic development, provide active transportation facilities, and creates a sense of place for their residents, tourists, and local businesses.

CCTC was critical in the street intersection and segment analysis to refine the final design, and we’re happy to say that we’re working together again on the next phase of the project to bring it closer to fruition. More recently, we’ve completed the June Lake Loop ATP assessing the feasibility of a multi-use trail along State Route 158. The team also facilitated walk audits and online and in-person community engagement. Michelle Matson of CCTC will lead the engineering efforts for this project and was also the former Traffic Engineer and Bicycle Coordinator for the County of San Luis Obispo and brings expertise in project design and implementation.

Our team is well versed in all aspects of this project’s scope of work, particularly the community engagement tasks. KTUA has organized and facilitated many workshops and multi-day charrettes which have included stakeholder meetings, demonstration projects, walking and biking tours, pop-ups at special events and interactive workshop exercises. Balancing data-driven approaches and community engagement is critical for project success and support, and our approach will reflect how we have been a leader in active transportation planning and design throughout Central and Southern California. KTUA will be able to provide additional support for the project from our Santa Maria-based staff.

We look forward to the opportunity to help build upon Arroyo Grande’s active transportation environment for better safety, accessibility, and connectivity. We welcome the opportunity to meet and discuss your important project.

KTU&A confirms it has the ability to provide the required insurance as described in this RFP. KTU&A certifies it has no conflict of interest, to fulfill the Non-Lobbying requirement; and it has no Debarment and Suspensions.

Respectfully submitted,
Joe Punsalan

KTUA AUTHORIZED REPRESENTATIVE
Joe Punsalan, Principal
3916 Normal Street, San Diego, CA 92103
Office: 619-294-4477 x127; Fax: 619-294-9965
Email: [email protected]; Cell: 619-851-1870

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 3 2 | Description of Firm
Community health concerns, air quality issues, climate change and ever-increasing energy costs are among the many factors driving the desire for more sustainable growth. An important component of this vision is planning that embraces complete streets. Whether achieved through the implementation of smart growth principles, traffic calming, universal access, or more consistent integration of pedestrian and bicycle facilities within our rights-of-way, the technical challenges must be met by making our streets and communities complete and accessible to all users.

KTUA brings together land use planners, transportation planners, sustainability experts, landscape architects, GIS analysts, outreach facilitators, and graphic designers to focus on creating livable communities with mobility choices. KTUA has expanded the boundaries of a traditional planning and landscape architecture office by incorporating active transportation, land use and transportation planning, and resource planning practices into our portfolio. This diversity provides KTUA the ability to shape the big picture while addressing the fine-grain details that contribute to sustainable natural and built environments.

ACTIVE TRANSPORTATION/SAFE ROUTES EXPERIENCE:

KTUA provides planning and design services for projects requiring the integration of urban design and transportation, including pedestrian, bicycle, trail, and transit facilities. Project types include active transportation plans, corridor master plans, alignment alternatives, design feasibility, safety evaluation, land use scenarios, urban design guidelines, sustainability best practices, active transportation strategies, transportation demand management strategies, SRTS, and ADA accessibility.

KTUA OFFERS:
• Customized Solutions – Experience in researching and recommending innovative facility treatments and programs for specific issues. • Advanced Technology – GIS computer applications for producing alignment analysis, pedestrian and bicycle suitability modeling, maps, route selection, graphic production, estimating, and 3-D visualizations. • Integrated Plans – Expertise in pedestrian, bikeway and trail planning and a commitment to the integration of recreation, land use planning, community design, urban design, and non-motorized alternatives. • Safety – Pedestrian and bicycle safety factors, collision scenarios, and countermeasures. • Design Sensitivity – Professional experience with the integration of urban design elements within environmentally and visually sensitive areas. • Qualified Plans – All plans prepared by KTUA comply with State, Federal Highway Administration, AASHTO, MUTCD standards, and NACTO guidelines.

OUR PASSION FOR HEALTHY PLACEMAKING IS EVIDENT IN OUR ACTIONS:
• KTUA staff members are involved in their communities, from community planning groups and advisory boards to philanthropic groups and student mentoring programs, with the goal of effecting positive change in our neighborhoods. • KTUA’s office is located in a very walkable and bikeable neighborhood, with a goal of more bikes on the bike racks than cars in the parking lot. KTUA is a Gold Level Bicycle Friendly Business as designated by the League of American Bicyclists.
• KTUA’s efforts to promote planning and design projects that focus on complete communities have been recognized by our professional organizations such as ASLA, APA, ULI, Circulate San Diego, APWA,and SAME.

YEAR FOUNDED
1970

ORGANIZATIONAL STRUCTURE
California Corporation

OFFICE LOCATIONS
San Diego (Main Office)
3916 Normal Street
San Diego, CA 9210
Phone: 619-294-4477
Central Coast (Satellite Office)
540 E. Betteravia Road, #D 122
Santa Maria, CA 93454
Phone: 760-220-6811
EMPLOYEES -30
12 Landscape Architects
8 Planners
2 Transportation Planners
2 Landscape Designers
2 Irrigation Designers
1 GIS Analyst
1 Transportation Engineer
2 Accounting

CERTIFICATIONS
Small Business Enterprise (Metro and
California Dept. of General Services),
CA SBE 30007 exp. 08/31/24

SERVICES
Planning
Land Use | Transportation Planning
Active Transportation Planning
Resource Planning
Federal Planning
Landscape Architecture
Civic and Public Works
Parks and Recreation
Healthcare
Education
Housing
Hospitality
Office and Commercial
Support Services
Public Outreach
GIS
3D Modeling and Simulations
Sustainable Design
Water Management
Grant Writing

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 4 3 | Qualifications | City of Paso Robles Bicycle & Pedestrian Master Plan

CONTRACTING AGENCY
City of Paso Robles
Warren Frace,
Community Development Director
805-237-3970
[email protected]

SERVICES
Active Transportation Planning
Community Engagement

CONTRACT AMOUNT
$50,000

FUNDING SOURCE(S)
City of Paso Robles Funds

CONTRACT START/COMPLETION
Start 2017/Completed 2018

KTUA KEY PERSONNEL
Joe Punsalan, Project Manager
[email protected]
Jacob Leon
AWARDS
2019 APA Central Coast Merit
Award, Transportation Planning
Project Objective/Description: KTUA prepared a Bicycle and Pedestrian Master Plan (BPMP) for the City of Paso Robles to update and build upon the efforts of the 2009 Bicycle Facilities Master Plan. The BPMP was adopted by City Council on December 18, 2018. Bicycling for recreational purposes is growing in the Paso Robles area through local riders, as well as bicycling tourists attracted to the area for its wineries. Bicycling for transportation purposes by employees, commuters and students remains relatively low, primarily due to the lack of bicycle infrastructure connectivity and social awareness. The city wanted to develop more bicycle infrastructure to support greater use of bicycles for transportation purposes, especially for school-age students. The City of Paso Robles was designated by the League of American Bicyclists as a “Bicycle Friendly City” (Bronze Level) in 2013. Implementation of projects recommended in this plan will help the city pursue a higher status.

KTUA prepared web-ready graphics and project branding, and led well-rounded and inclusive community workshops, online engagement, stakeholder meetings and plan development. As part of the planning effort, the bicycle circulation plan map and bike improvement needs list were re-evaluated, and pedestrian projects were developed. All projects were prioritized for grant applications and coordination with existing infrastructure improvements. Bicycle and pedestrian propensity models, safe routes to schools and parks, and tourism based improvements were also included in the analysis.

Project Outcome: This plan strengthens bike and pedestrian connections established along the Salinas River corridor and Huer Huero Creek by emphasizing the importance of these connections and more clearly articulates future alignments, particularly along Huer Huero Creek.

Help Us Make Walking and Biking
Better in Paso Robles
Have you ever asked yourself “What would make me walk or bike more?” If you have, now is your chance to make your voice heard! The Paso Robles Bicycle and Pedestrian Master Plan will guide creating safe, enjoyable and convenient walking and biking options to schools, parks, and other places you want to go to.

With your help, we can make walking and biking in Paso Robles a top choice! Give Us
Your Input
Online!
We want to hear from you! Please take our online
survey and share with us what can make walking and biking safer and more enjoyable for Paso Robles!
https://www.surveymonkey.com/r/PasoRoblesBPMP
To stay involved with the project, please visit:
http://www.prcity.com/
For more information please contact:

Susan DeCarli
City Planner
[email protected]
Safe Biking
Safe Walking
Safe Routes to School
Wide Sidewalks Bike Lanes Safe Driving Street Trees
Ayúdenos a que caminar y andar en bicicleta
Sea fácil
¿Alguna vez se ha preguntado qué le haría caminar o andar en bicicleta más seguido? De ser así, ¡ahora es su en Paso Robles
oportunidad para ser escuchado! El Plan Maestro Ciclista y Peatonal de Paso Robles ofrecerá una guía para crear opciones más seguras, agradables y convenientes para caminar y andar en bicicleta. ¡Con su ayuda podemos hacer que caminar y andar en bicicleta en Paso Robles sea una mejor opción! ¡Llene
nuestra encuesta
en línea!
¡Queremos saber más de usted! Por favor tome nuestra
encuesta en línea y díganos qué se puede hacer para que caminar y andar en bicicleta sea más seguro y agradable en Paso Robles. https://www.surveymonkey.com/r/PasoRoblesBPMP
Para mantenerse informado, por favor visite:
http://www.prcity.com/
Para más informarción contacte a:

Susan DeCarli
City Planner
[email protected]
Banquetas anchas
Conducción segura
Carril para bicicleta
Árboles
Andar en bici seguro
Caminar seguro
Rutas seguras a la escue al
Project
Kicko
Public Event #1-
Cycle De Mayo
Stakeholder
Meeting #2
Stakeholder
Meeting #3
Public Event #2-
Creston Corridor
Workshop Community
Workshop #1
Stakeholder
Meeting #1
1 2
3 5
4 Stakeholder
Meeting #4
Planning
Commission
Hearing
City Council
Hearing
Parks and Rec Advisory
Committee Meeting
Community
Workshop #2
9 8
10 11 12
6 7
May 1 May 6
May 8
May 31
May 31
July 27 July 13
December 12
January 16
November 13
May 30
May 8
Community engagement process and bi-lingual outreach materials.

DOCUMENT LINK:
https://tinyurl.com/y4epzq3v

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 5 3 | Qualifications | City of Atascadero El Camino Real Downtown Traffic Calming and Corridor Plan

CONTRACTING AGENCY
City of Atascadero
Ryan Hayes, PE
805-470-3424
[email protected]

SERVICES
Community Engagement
Accessibility Improvement
Traffic Calming
Urban Greening
Complete Streets Planning

CONTRACT AMOUNT
$78,370

FUNDING SOURCE(S)
City of Atascadero Funds

CONTRACT START/COMPLETION
Start 2/2/18; Completion Phase I
2020; Phase II Ongoing

KTUA KEY PERSONNEL
Joe Punsalan, Team Leader
[email protected]
Jacob Leon
Project Objective/Description: The City and businesses along El Camino Real expressed a desire to transform their downtown into a destination with new mixed use and commercial projects already in development. El Camino Real was seen as a barrier to these goals with four-travel lanes and lack of traffic calming. In addition, El Camino Real is a major street that connects the middle and high schools and experiences substantial student activity before and after school. Safety for these students was the number one priority for this project. The El Camino Real Downtown Traffic Calming and Corridor Plan is a visioning and design plan that outlines preferred recommendations for future corridor improvements incorporating complete streets and road diet concepts. KTUA created public participation materials for workshops, stakeholder meetings, and City Council presentations, and developed concepts for future transportation needs and placemaking. As part of this project, concepts that incorporated roadway cross-sections and the reuse of available right-of-way due to road diets were analyzed for operational improvements, travel delays, pedestrian signal timing, and accessibility improvement recommendations. As a result of the redesign, flexible use parking spaces were added to support the needs of the local businesses. These parking spaces can be open for everyday use and closed off for events, providing the City flexibility of the space.

Project Outcome: KTUA worked closely with the City and traffic engineers to develop concepts to help the City reuse space for events such as the weekly farmers market and larger citywide events. The concept of a ramblas with median parking was selected by City Council to take into further design development since it provided all the needs for traffic calming, additional parking, pedestrian and bicycle safety, placemaking, shade trees, and flex space for events. Analysis showed that while travel time through the corridor may increase by 10-seconds, it is more important that pedestrians and bicyclists have priority in the corridor over motor-vehicles. Project deliverables included final concept and report, traffic engineering analysis, tree pallet, and urban greening toolbox.

KTUA is currently working on Phase II, developing the conceptual design and Construction Documents.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 6 3 | Qualifications | June Lake Loop Active Transportation Plan

CONTRACTING AGENCY
Local Government Commission
Lare Bloodworth
916-448-1198 ext. 302
[email protected]

SERVICES
Active Transportation Planning
Community Engagement
GIS

CONTRACT AMOUNT
$102,990

FUNDING SOURCE(S)
Caltrans Sustainable Transportation
Planning Grant

CONTRACT START/COMPLETION
Start 2/22; Ongoing 2023

KTUA KEY PERSONNEL
Joe Punsalan, Principal
Jacob Leon, Project Manager,
[email protected]
Alex Samarin
harrette Summary
Project Objective/Description: This Plan for the Mono County Local Transportation Commission resulted in the development of a combination of multi-use paths and bike lanes along State Route 158. Priority areas were identified for pedestrian and bicycle improvements to major destinations along the June Lake Loop. Pedestrian and bicycle improvements, non-infrastructure programs, established priority corridor segment details and cost estimates for future implementation projects were included as part of the plan. Special emphasis was placed on connections to businesses and between June Lake Beach and Silver Lake, with June Lake Village, the highest priority.

A multi-day charrette that included walk audits, stakeholder meetings, a community workshop and two pop-up workshops were well attended and allowed residents and visitors a chance to provide input. Online surveys were also available to provide additional input. Community engagement focused on efforts to engage residents who can’t afford a car or are not able to drive, i.e. children, seniors and low-income residents.

Project Outcome: The plan assessed the feasibility of a multi-use trail where possible to provide a separated facility for bicycle and pedestrian use. Enhanced pedestrian crossings were recommended at specific locations where safety was a concern. The project addressed the issues mentioned through public input that was supported by residents, Mono County staff and Caltrans.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 7 Project Objective/Description: KTUA partnered with the nonprofit Local Government Commission (LGC) to engage the residents and businesses of the City of Artesia in analyzing the challenges to walking and bicycling and to prepare recommendations to make sure that City streets work for all users.

Project Outcome: KTUA prepared an active transportation plan that prioritizes citywide pedestrian and bicycle improvements which complements visioning efforts for the commercial and historic districts, as well as previous improvements to the South Street Corridor and Pioneer Boulevard/Downtown Specific Plan. Non-motorized transportation needs was assessed, current inventory evaluated, and active transportation recommendations were identified and prioritized. The main focus was on providing improved transportation choices in disadvantaged neighborhoods and near local schools within the City.

The plan was developed through a
robust public engagement process
that included a series of workshops,
outreach “pop-up” events, and a
multi-day charrette process to identify needs, challenges and opportunities for walking, bicycling, transit, and strategies to activate downtown
and preserve and enhance community character. The public engagement process provides multiple opportunities for residents to participate. KTUA translated the community’s input into design concepts, conducted a feasibility assessment,
and prepared a prioritized plan with
cost estimates.

The plan’s goals are to provide strategies to meet state and regional SCS/RTP goals of reducing vehicle
miles traveled and GHG emissions,
maximizing mobility and accessibility, preserving and ensuring a sustainable regional transportation
system, and protecting the environment and health.
3 | Qualifications | City of Artesia Active Transportation Plan Proposed Bikeways CONTRACTING AGENCY
CivicWell
Grace Person
916-4481198 x335
[email protected]

SERVICES
Active Transportation Planning
Community Outreach

CONTRACT AMOUNT
$140,760

FUNDING SOURCE(S)
Caltrans Sustainable Transportation
Planning Sustainable Communities
Grant

CONTRACT START/COMPLETION
Start 8/2020; Completed 2021

KTUA KEY PERSONNEL
Joe Punsalan, Principal
Jacob Leon, Project Manager,
[email protected]

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 8 3 | Qualifications | City of Santa Ana Active Transportation Projects (Three Projects) The Downtown Complete Streets
study area focused on the connections between the Regional Transportation Center (SARTC) and Downtown.

The area included a wide range of
land uses and transportation modes.

The plan provides recommendations
for physical changes to streets, sidewalks and intersections that supports safe, active transportation along and
across the study area.

A multi-lingual public outreach component included surveys, community advisory meetings, and a neighborhood workshop - a consecutive three-day workshop with walking
and biking tours to gather input and
intimately experience the Downtown
area. Through the community engagement process, preliminary designs for five priority projects were developed,
including concepts, 3D illustrations
and costs estimates.

KTUA continued the planning effort for
Central Santa Ana Complete Streets
and created StoryMaps to keep
residents informed and to address
technical topics. The city identified
five existing corridors for the study
with the goal of adding connections
between them and adding new corridors for a complete network.

Grassroots organizations were an
integral component of the community
engagement program from Central
Santa Ana. Activities included tactical
urbanism with a demonstration cycle
track and parklet, walking and biking
tours, and a bus-walk tour combination,
allowing participants to experience the
City streets and transit firsthand and
to provide insight on improvements
that improve safety and enhance their
quality of life.

The eleven recommended corridors
were selected based on public input,
as well as in-depth analysis of land
use and activity centers; existing and
proposed bike and pedestrian facilities; street classifications; average daily trips; transit routes; and bike and
pedestrian collisions.

The recommended projects from the
two Complete Streets plans served
as the basis for grant funding applications. As a result, the city has obtained more than $20M in grants
to prepare engineering and implementation plans.

The goal of the Santa Ana Active
Transportation Plan was to create a
walkable, bikeable, livable and vibrant
city. The city has a good framework to
support active transportation, including a strong grid network; a mixture of land use; an extensive sidewalk
network and urban forest that increases comfort and establishes a sense of place; a community and business
supported arts program; a demographic that would benefit from a connected multi-modal network; high
transit use; and close proximity to
the Santa Ana River. The city faced
challenges to the implementation
of a complete multi-modal network,
including: high speed/high volume/
wide arterials with narrow sidewalks and few pedestrian crossings; transit stops that lack shade and amenities; inadequate bicycle
facilities; and generational changes between established business owners and a new era of retailers.

The objectives of the plan were
to: improve multi-modal safety and
accessibility for all users; foster
livable and healthy communities
and promote social equity; provide
balance for a complete multi-modal system; and create grant ready project fact sheets to enable the
city to obtain design and implementation funding.

DOCUMENT LINK:
https://tinyurl.com/y7wgxv6b
AWARDS: 2019 APA OC Transportation Planning Merit Award, 2019 SCAG Sustainability Award, Active, Healthy and Safe Communities,
Central Santa Ana Complete Streets | 2016
APA Orange County Transportation and Best
Practices Awards, and 2015 ULI Orange County
Sustainability Award, Downtown Santa Ana
Complete Streets Plan

CONTRACTING AGENCY
City of Santa Ana
Zed Kekula, Senior Civil Engineer
714-647-5606
[email protected]

SERVICES
Active Transportation Planning
3D Modeling
Community Engagement

CONTRACT AMOUNT
$447,389 (Multiple Projects)

FUNDING SOURCE(S)
Caltrans Sustainable Transportation Grant Program & SCAG Sustainable Communities
Program

CONTRACT START/COMPLETION
2015-2019 (Multiple Projects)

KTUA KEY PERSONNEL
Joe Punsalan, Project Manager
[email protected]
Jacob Leon

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 9

CONTRACTING AGENCY
County of Santa Barbara
Mark Friedlander
805-568-3576
[email protected]

SERVICES
3D Graphics and Animations
Community Engagement

CONTRACT AMOUNT
$38,000

FUNDING SOURCE(S)
CA Coastal Conservancy

CONTRACT START/COMPLETION
Start: 2/2021; Completed 2022

KTUA KEY PERSONNEL
Joe Punsalan, Principal
Matt Wilkins, Project Manager
[email protected]
Jacob Leon
64 SANTA MARIA RIVER LEVEE TRAIL STUDY - DRAFT

CLASS II BASE

POST AND ROPE

WITH SIGN

CHAIN LINK FENCE

EMERGENCY

LIGHT BOX
OPTION 1 - SELECTED
3 | Qualifications | County of Santa Barbara Santa Maria River Levee Trail Feasibility Study STORY MAP: https://bit.ly/3zbEg93
Project Objective/Description: The Santa Maria River Levee Trail Study is a comprehensive feasibility study that explores the constraints or obstacles to developing the envisioned bike and pedestrian trail. In collaboration with the County of Santa Barbara, KTUA led the community/public outreach and visualization for a proposed six-mile trail along the Santa Maria River Levee. The trail is intended to connect the communities of Santa Maria and Guadalupe and is part of a larger trail segment that further connects to the beach. KTUA worked closely with the adjacent agricultural landowners, operators and growers, and various stakeholders including SLOCOG, SCAG, the County of SLO, and several others. KTUA also worked closely with the communities and hosted various workshops, pop-up events, and other interactive outreach methods through the school districts and other community organizations.

Project Outcome: To help assist in understanding the project, KTUA developed a series of static renderings along with an animation of the key trail features.

The Santa Maria River Levee Trail Study will assess the feasibility of a proposed 6.7-mile multi-use path that would extend the existing Class I trail along the Santa Maria Levee, connecting Guadalupe with Santa Maria.

As landowners and operators adjacent to the Santa Maria River Levee, an important part of this study is understanding your needs and concerns around the proposed trail. The project team will host a workshop to listen to your concerns, answer questions, and discuss potential opportunities. Your input is important.

WE NEED YOUR INPUT!
https://arcg.is/0efzuv

STAKEHOLDER WORKSHOP
June 10, 2021
2:00 pm – 3:00 pm
Please email the address below
with your RSVP. For project information, visit our story map at the link below or scan the QR code.

TALLER CON LAS PARTES

INTERESADAS
10 de junio de 2021
2:00 pm – 3:00 pm
Envíe un correo electrónico a la
siguiente dirección con su confirmación de asistencia. Para más información sobre el proyecto, visite el enlace a continuación o escanee
el código QR.
[email protected]

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 10

CONTRACTING AGENCY
City of Goleta
James Winslow (now with Itak in
Portland, OR)
503-415-2351
[email protected]

SERVICES
Active Transportation Planning
Community Engagement

CONTRACT AMOUNT
$149,951

FUNDING SOURCE(S)
Strategic Growth Council
Sustainable Communities
Planning Caltrans Grant

CONTRACT START/COMPLETION
Start 6/2016; Completion 10/2018

KTUA KEY PERSONNEL
Jacob Leon, Project Manager
[email protected]
AWARDS
2019 APA Central Coast Award of
Excellence, Transportation Planning
2018 APWA-California Central Coast
Project of the Year - Special Studies
Under $2M Category
3 | Qualifications | City of Goleta Bicycle and Pedestrian Master Plan Project Objective/Description: This was
a unique bicycle and pedestrian planning effort because the City of Goleta already had an extensive bicycle network and sidewalks on most streets, but wanted to define potential locations for
improvements. Project tasks were therefore designed to determine where there were network gaps and other potential existing facility needs. Because most improvements would be at specific locations, knowledgeable citizen input helped determine which locations to address. Having the community help pinpoint issues and gaps was crucial, making robust community outreach very important to the project success.

Project Outcome: To ensure community participation, KTUA worked with the City to develop resources including regular email press releases through the City’s Monarch Press online newsletter, online and paper surveys, an online comment map and “pop-up” workshops instead of conventional public meetings. “Pop-up” workshops were conducted as part of the annual Goleta Lemon Festival and at a farmers’ market. This format allowed the team to introduce the project to the public in a casual setting and quickly get input from many people. In addition, the team distributed postcards directing people to the online survey and comment map, and urged them to watch the Monarch Press for upcoming project announcements. The team’s diverse outreach toolkit was instrumental in addressing the City’s concern with thorough community outreach. The City of Goleta’s regular updating and close cooperation with the team’s outreach efforts resulted in an unprecedented response. Over 1,600 people completed the online survey and contributed to the online comment map.

Using the GIS-based comment map’s geo-referenced citizen input, KTUA developed a “heat map” highlighting the locations that received the most comments.

The top 30 locations were further analyzed and compiled into a list of locations with specific recommended improvements. With such a robust response rate, the City can use the comment analysis and resulting recommended project list to prioritize improvements for future grant applications.

DOCUMENT LINK:
https://tinyurl.com/yydt2zvb
The City successfully engaged the community (both in the City limits and surrounding areas). Working with non-profits, community organizations, and local agencies, the City secured a range of input, review, feedback, and support for the document. Throughout the two-year public engagement process (in both English and Spanish), the City received over 2,500 comments on the BPMP. The response far exceeded any past outreach efforts.

James Winslow, (former) Senior Project Engineer, City of Goleta

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 11

CONTRACTING AGENCY
Isla Vista Community
Services District
Jonathan Abboud
310-734-9791
[email protected]

SERVICES
Active Transportation Planning

CONTRACT AMOUNT
$74,000

FUNDING SOURCE(S)
CA Sustainable Transportation
Equity Project (STEP) Grant

CONTRACT START/COMPLETION
Start: 11/2021; Ongoing

KTUA KEY PERSONNEL
Joe Punsalan, Principal
Alex Samarin, Project Manager
[email protected]
Jacob Leon
3 | Qualifications | Isla Vista Community Mobility Plan P P
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Existing curb ramps
# Diagonal ramp missing truncated domes
# Direct ramp missing truncated domes
# Diagonal ramp with truncated domes
# Direct ramp with truncated domes
Existing Sidewalks
< 5 ft
5 ft
6-8 ft
9-15 ft
Intersection Controls
% Stop sign
PTraffic signal
Intersection markings
Marked crosswalk with stop bar
Marked crosswalk/no stop bar
Stop bar/No crosswalk
No Crosswalk/Stop bar
UCSB Campus connections
!RBicycle and Pedestrian Access
!HPedestrian-only Access
JaBus liftgate
Missing curb ramps
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Missing sidewalk / sidewalk barriers
Rough sidewalk surface
Utility box (barrier)
Fire hydrant (barrier)
Power pole (barrier)
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No sidewalk (landscaping, yard, etc) 0 100 200 Feet
I
Project Objective/Description: Isla Vista is a college town, with 15,500 people in one-half of a square mile, the population density rivals New York City and San Francisco. This comes with a caveat – the population is almost entirely students, the majority of whom only live in Isla Vista from September through June. Daily transportation patterns follow the class schedule at UC Santa Barbara, when thousands of students are on the move for periods of 10 to 15 minutes at a time, traveling among their homes and lecture halls in Isla Vista and on campus. Bicycling is the dominant mode of transportation, intermixed with pedestrians, skateboards, scooters, ride hailing, personal vehicles, and standing-room-only bus ridership. By default, streets become multimodal thoroughfares managing volumes and modes that they were not designed for.

The key goal of the Isla Vista Community Mobility Needs Assessment is to understand and prioritize areas of need for transportation safety, efficiency, and convenience. Additionally, in a broad, ongoing transportation survey, over 60% of respondents also have a car for occasional use, creating a parking issue on public streets in the community; infrequently-used vehicles block sidewalks and create safety issues for pedestrians and people with limited-mobility.

Project Outcome: The existing conditions, analysis, and recommendations from this assessment will dovetail with a concurrent parking study and community planning study, and will cover a spectrum of issues such filling gaps in sidewalk service, installing curb ramps, defining bike infrastructure and identifying dimly-lit public areas.

For broader connectivity and intermodal improvements, a trial bus-only lane on an adjacent arterial road will test demand and volumes as bus frequency is improved.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 12 3 | Qualifications | Santa Barbara County Association of Governments Santa Ynez Trail Alignment Study Project Objective/Description: The purpose of the Santa Ynez River Trail Alignment Study and the subsequent Caltrans Active Transportation Program grant effort was to identify potential and preferred alignments for the future development of a multi-modal trail along the Santa Ynez River. There was local support for the development of an 8-mile multimodal trail to connect the Santa Ynez Reservation of the Santa Ynez Band of Chumash Indians to the cities of Buellton and Solvang.

Highway speeds, lack of sidewalks, and narrow shoulders along the current route do not allow for a safe and direct route for bicyclists or pedestrians to travel among these destinations, which includes students walking and biking from the Reservation to Santa Ynez High School.

Project Outcome: The Alignment Study was the most recent step in the decade-long effort to develop a multimodal trail to solve this safety issue. Input from Chumash representatives was sought and incorporated at every step. The Study highlighted the opportunities, constraints, and estimated costs of the various alternatives for a river trail and led to a Caltrans ATP Cycle 5 grant proposal in 2020.

The objective of this project was to catalog a minimum of seven most feasible potential trail alignments and conduct a strengths, weaknesses, opportunities, and threats analysis (SWOT) for each. Expected alternative alignments included north and south river alternatives, a highway alternative, and various hybrids of all three.

Factors for consideration included environmental constraints, cost constraints, ability to satisfy the intended purpose, public input, and land ownership constraints or opportunities.

The Study has led to the preparation of a Caltrans ATP Grant for a complete trail alignment connecting to the Santa Ynez Reservation.

STORY MAP: http://arcg.is/0e8yGr

CONTRACTING AGENCY
Santa Barbara County Association
of Governments
Michael Becker
805-961-8912
[email protected]

SERVICES
SWOT Analysis
Trail Planning
Story Map
Outreach Materials

CONTRACT AMOUNT
$65,000

FUNDING SOURCE(S)
Santa Barbara County Association
of Governments SB 1 Sustainable
Communities Program

CONTRACT START/COMPLETION
Start: 9/2019; Completion: 9/2020

KTUA KEY PERSONNEL
Joe Punsalan, Principal
Alex Samarin, Project Manager
[email protected]
Jacob Leon

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 13 Central Coast Transportation Consulting (CCTC) has
operated in San Luis Obispo County since 2011 providing professional traffic engineering and transportation planning services in Central California. We are a Certified Disadvantaged Business Enterprise (DBE) in California located in Morro Bay. We have built our reputation among both
private and public sector clients by producing high quality work with reasonable, implementable findings.
3 | Qualifications | Subconsultant Profile & Project Experience June Lake Loop Active Transportation Plan (in collaboration with KTUA)

RELEVANT EXPERIENCE
• City of Arroyo Grande Traffic Way Bridge Replacement
• City of Atascadero El Camino Real Downtown Traffic
Calming and Corridor Plan (in collaboration with KTUA)
• June Lake Loop Active Transportation Plan, Mono County (in collaboration with KTUA) • City of Paso Robles Niblick Corridor Plan: Project

ADDITIONAL PEDESTRIAN, BICYCLE, AND SAFETY PROJECTS
• SLOCOG Pacific Coast Bike Route Wayfinding Sign Plans • City of Atascadero Local Road Safety Plan
• County of San Luis Obispo Horizontal Alignment Warning Sign Evaluation and Plans
• City of Paso Robles Intersection Control Evaluations (ICE)

ON CALL TRAFFIC ENGINEERING/TRANSPORTATION PLANNING CONTRACTS • City of Arroyo Grande
• City of Buellton
• City of Paso Robles
• City of San Luis Obispo
• County of San Luis Obispo
• San Luis Obispo Council of Governments (SLOCOG)

ADDITIONAL EXPERIENCE
• City of Paso Robles Circulation Element and Travel
Demand Model Update
• City of Paso Robles Crossing Analyses

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 14 5 | Staffing | Team Organizational Chart
STAFFING COMMITMENT: Key KTUA personnel are available for the duration of the project. Key staff will not be removed or replaced without the prior consent of the City of Arroyo Grande.

KEY STAFF RESOURCES: 12 Landscape Architects, 8 Planners (2 AICP), 2 Transportation Planners, 2 Landscape Designers, 2 Irrigation Designers, 1 GIS Analyst, 1 Transportation Engineer, 2 Accounting.

Additional Capabilities such as Outreach Facilitators, Interpreters and Translators.

Stakeholders
KTUA
Joe Punsalan
Principal Transportation
Planner
KTUA
Jacob Leon
Project Manager
Senior Associate Planner/
Outreach Facilitator

KTUA STAFFING PLAN
KTUA utilizes the Resource Planning
module of Deltek VantagePoint for
weekly staff scheduling, allowing us
to accurately schedule staff resources with the appropriate experience to meet project deadlines. Staffing
responsibilities include:

1. The assigned project manager
is involved in the review of the
scope, the preparation of the fee
and the contract negotiation.

2. The project manager works with
the client to develop and validate
the overall goals and objectives
of the project, as well as identify
project issues, requirements, budgets, milestones, deadlines, and design parameters.

3. A project schedule is developed
by the project manager indicating
all submittals and review periods.

The QC manager reviews the
schedule to assure that adequate
time has been allocated for implementation of the quality control process, including review and
coordination of consultant work,
and corrections and revisions
identified in the QC process.

4. The KTUA policy is to assign a
team of experienced professionals that stay with the project from concept through completion, ensuring seamless integration from one phase to the next.

City of Arroyo Grande
KTUA
Alex Samarin
Assistant Project Manager
GIS Technical Manager
KTUA
Tom Bertulis
Senior Active
Transportation Engineer
KTUA
Morgen Ruby
Senior Planner
KTUA
Mariella Delfino
Designer/Planner

SUBCONSULTANT
CCTC
Joe Fernandez, PE, AICP
Principal
Michelle Matson, PE, TE
Senior Transportation
Engineer

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 15 JOE PUNSALAN | PRINCIPAL TRANSPORTATION PLANNER
Joe Punsalan is a principal planner at KTUA, managing
large-scale transportation planning and urban greening
projects. He is responsible for scope development, data analysis, public engagement and facilitation of walk and roll audits and demonstration projects, report and grant writing, and staff and consultant team management. Additionally, Joe has a background in GIS for mapping, research and
analysis and takes a simplified approach to displaying complex methodologies. As an urban cyclist, he understands the roadway conditions and obstacles that face cyclists and pedestrians. Utilizing his first-hand knowledge, he applies federal, state, and regional standards to address these challenges and increase user safety. Registrations:

Joe holds certificates as an ITE Professional Transportation Planner, LEED Green Associate, and GISP - GIS Certification Institute #53646.

JACOB LEON | PROJECT MANAGER
SENIOR ASSOCIATE PLANNER | OUTREACH FACILITATOR
Jacob Leon is a senior associate planner and outreach facilitator at KTUA. His project responsibilities entail network and facility design, public outreach, technical drafting, and 3D modeling. His strong background in 3D modeling and
graphic design allows him to produce effective digital and printed media to help communicate design concepts. His
experience in mobility planning projects include active transportation plans, complete streets plans, bicycle and pedestrian master plans. These projects entail network
and facility design, public outreach, technical drafting, and 3D modeling. His experience in landscape architecture includes feasibility studies, site analysis, and park design. He is a LEED Green Associate and provides Spanish translation and interpretation for meetings and project materials.

ALEX SAMARIN | ASSISTANT PM | GIS TECHNICAL MANAGER
Alex provides technical oversight for GIS workflows and guides GIS analysis for assessing the impact of planning projects. He has a broad range of experience applying GIS in utilities management, transportation planning, and environmental analysis. Alex is particularly passionate about projects that provide mutually-beneficial solutions to the human-environment relationship. He holds B.A. in Geography, (Geographic Information Systems) from University of California, Santa Barbara, and an M.A. in Geography, (Natural Resource Management and Environmental Policy)
from San Diego State University.

TOM BERTULIS | SENIOR ACTIVE TRANSPORTATION ENGINEER
Tom Bertulis manages conceptual design projects, corridor studies, and active transportation projects. With a background in both traffic/civil engineering and transportation planning, Tom has authored dozens of transportation
planning studies, as well as led roundabout designs, traffic calming projects, and dozens of walkability audits. He has developed local and national guidelines and taught bicycle/pedestrian planning classes. He holds an M.S. in Civil 5 | Staffing | Manager & Key Personnel Biographies
Engineering from Northeastern University, Boston and a
B.S. Civil Engineering from Santa Clara University. Registrations: Tom is a Professional Transportation Operations Engineer, 2013, TPCB (National) #3429. License: Professional Engineer, State of Washington #41149, 2004.

MORGEN RUBY | SENIOR PLANNER
Morgen recently joined KTUA in 2022 as a Senior Planner, focusing on active transportation projects. She brings to KTUA both planning and design experience across
active transportation, landscape planning and design, and placemaking projects from the private, public, and nonprofit sectors. Morgen feels that increasing transportation options both has a positive climate-impact by reducing the amount of on-road emissions, and increasing equitable
access to healthy food, high-paying jobs, and education opportunities. She has extensive community engagement
experience, developing innovative, education-based tools to fulfill project missions. She also enjoys data visualization, such as maps and infographics, to help make complex
information digestible to residents of all ages and abilities.

MARIELLA DELFINO | DESIGNER/PLANNER
Mariella Delfino recently joined KTUA as a Planner/Designer. Her passion for Landscape Architecture derives from her upbringing. Growing up in a tricultural background
allows her to see the world of design, environment, and social issues through different lenses. She is committed to using Landscape Architecture as a tool to fundamentally address change with social and environmental issues for different communities and cultures. She recently graduated from CalPoly San Luis Obispo, earning her Bachelor’s Degree in Landscape Architecture.

SUBCONSULTANT KEY STAFF BIOGRAPHIES
JOE FERNANDEZ, PE, AICP | PRINCIPAL ENGINEER | CCTC
Joe Fernandez has successfully managed dozens of complex studies including transportation impact analyses, travel demand forecasting studies, traffic operations studies, traffic engineering designs, and multimodal planning studies. As both a Certified Planner and Professional Engineer, he specializes in the development of solutions that are both technically sound and fitting with communities’ planning principles. Joe is a founder and lead project manager responsible for project scoping, budgeting, schedule adherence, and client satisfaction. License: California Civil Engineer #70594, exp. 6/2023.

MICHELLE MATSON, PE, TE | SENIOR TRANSPORTATION
ENGINEER | CCTC
Michelle Matson has 18 years of engineering experience in transportation planning, traffic engineering, project management, design, grant writing, and contract preparation.

She has prepared traffic impact studies, roadway safety analysis, bikeways plans, safe routes to school plans, traffic signal plans, traffic control plans, and roadside sign and striping plans.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 16 6 | Project Understanding & Work Plan | Project Understanding & Approach

PROJECT UNDERSTANDING

CITY CONTEXT
Arroyo Grande is home to approximately 18,400 people
according to the 2020 Census. The City is characterized as a small coastal town with a mix of land uses that include low, medium, and high-density residential, mixed use, agriculture, open space, commercial, and village core. The City is bisected by US Route 101 which has several on and offramps that provide access to arterial and collector streets.

Access to schools, parks, shopping centers, and the
Village is made possible by driving, taking transit, walking, and/or bicycling along major thoroughfares such as Grand Avenue, Branch Street, Traffic Way, Halcyon Road, and Oak Park Boulevard, and Fair Oaks Avenue.

RECENTLY-COMPLETED AND ONGOING PROJECTS
KTUA recognizes that the City has completed many transportation planning projects that can inform the existing conditions and recommendations phase of this ATP. Notable projects include:

General Plan Circulation Plan Update (2021)
The City completed a General Plan Circulation Element
(CE) update in 2021. This update will help guide the
growth of infrastructure and policies for the next 20
years. The City’s vision statement comprehensively captures ideas and values that make a community healthy, safe, and prosperous.

Vision from CE: “This community mobility value is based on creating a “sense of place” with a strong walkable
Village Core and mixed-use corridors. Increasing vehicular and non-vehicular mobility while preserving the local environment, remaining mindful of the City’s fiscal responsibilities, and utilizing the City’s strategic location within the southern San Luis Obispo County region are
key values reflected in this Circulation Element.”
KTUA will use this CE update as a strong foundation for the ATP and to build upon elements often associated with active transportation. Items such as roadway classification, planned projects, and new policies that reflect a more
equal transportation network will assist with conversations with the community, city staff, and elected officials.

Halcyon Complete Street Plan
KTUA understands that the Halcyon Complete Street Plan
is in progress. This project entails analyzing the existing conditions of the 1.7 mile corridor to make appropriate improvements. A complete streets plan strives to make all forms of transportation and mobility accessible, safer, and more comfortable for all users. Halcyon Road is an important corridor as it provides north/south access to residential, open space, commercial, and agricultural land uses, as
well as access to the Village and US 101. The recommendations of this plan will be reviewed and integrated into the analysis and recommendations phase of the ATP to ensure efforts are not duplicated.

SLOCOG ATP (2021)
The San Luis Obispo Council of Governments (SLOCOG)
completed a regional active transportation plan in 2021.

This ambitious planning effort recognizes the importance of a region working together on a common goal. Major
elements of this plan include the “Active Routes of Regional Significance” which is a “network of 300 miles of existing and planned on-and off-system of bikeways and pedestrian facilities connecting incorporated and/or unincorporated communities.” The Arroyo Grande Creek is identified as one of these routes of significance. The document describes the proposed Class I multi-use path that would provide
connectivity between Oceano, Grover Beach, and Arroyo
Grande. Short term improvements for this project include Class II bike lanes. KTUA understands the importance of integrating the project identified in this regional planning document into the City’s ATP plan as it provides momentum and strength for future CIP and grant pursuits. We envision Stakeholder Working Group participation from SLOCOG,
likely Jon DiNunzio, whom we’ve worked with in the past.

CITY’S PHYSICAL FORM
KTUA has worked in communities throughout the state of
California and we understand that the built environment and the surrounding physical form heavily influence both gaps and opportunities in transportation infrastructure.

KTUA recognizes Arroyo Grande is not a “flat” city with streets laid out in easy-to-navigate grid format. Furthermore, we also recognize that the surrounding topography, land uses, and even how U.S. 101 bisects the City can affect the convenience and comfort of active transportation. We will use our experience from working in similar communities and use the feedback we collect from the community and Caltrans to develop appropriate short, mid, and long term projects that will make active transportation for the entire city an achievable goal.

COMMUNITY ENGAGEMENT VALUES
KTUA applauds the City values for a transparent and
genuine community engagement strategy. Our active transportation project experience brings ideas and innovation for inclusive and integrated community engagement no
matter how big or small the project is. We see that the City is committed to constant communication via their social media channels, creating attractive and simple to understand announcements, and having media in both English and Spanish.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 17 6 | Project Understanding & Work Plan | Project Understanding & Approach We too share this passion for genuine community engagement and will work with the City to develop a comprehensive outreach plan that equitably outlines engagement for the City’s diverse communities. The City’s 2020 Census
data as well as our past experience in the region will guide us on a combination of in-person and digital engagement tools as well as traditional and pop-up style workshops.

ADDED VALUE
KTUA prides itself on producing planning documents
that are integrated into our clients day-to-day projects to achieve short, mid, and long term goals. The added
value elements described in this section contribute to the success of these types of plans. For this particular scope of work, KTUA is committed to completing the following
five added value elements to enhance all of the required elements in the RFP. These items range from GIS-driven
analysis to supplementary project recommendation exhibits, all of which can be completed within the fees included in this proposal.

Bicycle and Pedestrian Propensity Model
KTUA has been at the forefront of active transportation planning for the last two decades, and has since developed a GIS-based tool that helps identify bicycle and pedestrian demand across a City. This tool is referred to as the Bicycle and Pedestrian Propensity Model and it
includes the following elements:
• Identifies destination clusters through modeling quarter-mile walksheds around community attractions such as schools, parks, recreation, and transit;
• Incorporates aggregated census, CalEnviroscreen, and
Free-Reduced Meal Program layers to highlight disadvantaged population that are more dependent upon active transportation; and
• Delineates mobility barriers including collision locations, high vehicular routes, major intersections and freeways.

A Propensity Model will be developed for Arroyo Grande
with customized inputs that fully reflect the City’s unique socio-economic and mobility landscape. This model will
help identify areas where people are more likely to bike and walk but may also be considered more dangerous
based on collision data and infrastructure gaps. This tool will also be used to objectively rank projects and it will build upon the feedback collected through public outreach.

ADA Hot Spot Analysis
KTUA will use the infrastructure data collected (missing sidewalks, curb ramps, truncated domes, etc.) to develop a GIS-based hot spot analysis that depicts priority areas within the City. Much of this will stem from the Bicycle and Propensity model but can be modified for ADA analysis.

This can be communicated in a series of maps and as
spreadsheets that the City can use to rank and address
ADA concerns. This analysis can be integrated into the
planned ADA Transition Plan that is mentioned in the RFP.

Three Project Cut Sheets (Conceptual Designs)
KTUA prides itself on developing active transportation
plans that lead to physical implementation within a reasonable time frame upon completion of a plan. This is largely due to the inclusion of project cut sheets for the top prioritized projects. For this plan, KTUA will develop three (3) cut sheets that can be used for grants and CIP planning. The cut sheets include project descriptions, at-a-glance project facts, infographics, and conceptual corridor designs completed in AutoCAD with labels. The corridor designs are also supported by 3D cross sections. KTUA will work with the City to identify the three projects that are to be included in the cut sheets of the recommendations chapter.

Replica (Big Data)
KTUA has a subscription to services offered by Replica, a company dedicated to offering comprehensive, high-fidelity data to clients that work in transportation, environmental justice, or economics. KTUA has used Replica big data to analyze origins and destinations, travel patterns, corridor congestion, and other kinds of travel patterns that will help the City make informed decisions about infrastructure and programmatic improvements.

Safe Routes to School Analysis (SRTS)
The City is home to four public schools and KTUA believes that a special focus on understanding the built environment around these schools is important. KTUA
will conduct a Safe Routes to School Analysis and make
recommendations for each of the schools. This analysis will include assessing existing infrastructure within a 15-minute walking distance (quarter mile) from the main school entrance. Items such as sidewalks, crosswalks,
curb ramps, bike infrastructure, lighting, and signage will be included in the analysis. Recommendations will be
based on gaps in the existing infrastructure within the same 15-minute walking distance.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 18 6 | Project Understanding & Work Plan | Critical Paths to Success

CRITICAL PATHS TO SUCCESS
A successful active transportation plan is one that balances the needs and wants of the community, the goals of City staff, and the existing physical environment. KTUA has
completed well over 60 active transportation/complete
street/urban greening plans in the last two decades, so we have a good understanding of the project elements
that are critical to achieving project milestones. Having a local presence also will facilitate cost efficiencies for the outreach activities. The following section describes the Critical Paths of Success for Arroyo Grande’s Active Transportation Plan:

Reviewing Recently-Completed and Ongoing Projects
One of the first steps is understanding what the City has just completed or is currently working on to minimize
duplicating efforts. The RFP for this plan already includes a list of 13 projects for the consultant to review, making this review process even more important. Thankfully, this will set a strong foundation for the KTUA team as we initiate the existing conditions phase of the project and as we talk with community members at each outreach event.

Identifying Appropriate Community Engagement Strategies A well-rounded approach that balances in-person and
online engagement as well as traditional and pop-up style workshops will be critical. The actual timing, schedule of events, and how they are spread out over the calendar
year is just as important to achieve maximum and equitable engagement. Our experience has shown that understanding school schedules, major city events, and knowing when City Council and Commissioners are active or on
break is important for a plan like this. KTUA also recognizes how critical it is to understand the recently-completed and ongoing projects within the City when engaging with the community because this builds confidence, trust, and transparency between the consultant, the City, and the
community. It also helps minimize “planning fatigue”, which is when community members and stakeholders are “tired”
of engaging with a consultant or the city because they feel they just did something similar for a similar project.

Maintaining Constant Communication with City Staff
Monthly meetings, meeting summaries, shared folder
structures, and everything else related to communication is critical to the success of this project. KTUA will ask the City at the kickoff meeting what their preferred methods of communication are, who to include in general email
communication, and what kind of online storage for sharing files is preferred.

Presenting a Final Plan that Reflects Arroyo Grande’s Unique Needs There are standard protocols and procedures for an active transportation plan, especially as it relates to the requirements of major grant funding sources like the California Active Transportation Program or the Sustainable Communities Planning Grant program. What is just as important as this is creating a final plan that reflects the unique needs of Arroyo Grande so that community members, Commissioners, and City Council can carry positive momentum in the years to come once it is adopted. It will be KTUA’s responsibility to brand, organize, and communicate all project elements in a simple to understand document for anyone
to pick up and review. This final step is as critical as the previous ones mentioned because it will help staff coordinate and prioritize projects knowing that it has the support of the community and elected officials.

Caltrans Cycle 7 Active Transportation Program, Summer 2024 One critical path that we will need to be aware of is next year’s Cycle 7 Active Transportation Program grants. The aim will be to have at least one of the three priority projects in the design phase to possibly submit for this cycle. By keeping the project on track and understanding the grant’s requirements will go a long way in providing materials to assist the City with a grant pursuit. In 2022, KTUA successfully submitted an ATP grant for the Isla Vista Community Improvement Plan for complete street improvements for
the County of Santa Barbara.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 19 6 | Project Understanding & Work Plan | Scope of Work
TASK 1: EXISTING CONDITIONS AND NEEDS ASSESSMENT
The KTUA team will collect and analyze relevant data,
plans, and policies to establish the existing conditions in Arroyo Grande for active transportation. This task will have several stages: data collection, plan and policy review, data analysis, and development of the needs assessment
report.

Data Collection
KTUA will collect and review existing infrastructure data, and any adopted plans and policies relevant to the City of Arroyo Grande. These may include, but are not limited to:
• Arroyo Grande Bicycle and Trails Master Plan (2012)
• Arroyo Grande Circulation Element Update (2021)
• Arroyo Grande Municipal Code
• Halcyon Complete Street Plan (in progress)
• San Luis Obispo Council of Governments (SLOCOG)
Active Transportation Plan (2021)
• Caltrans District 5 Active Transportation Plan (in progress) • Existing/planned bicycle and pedestrian facilities, including support facilities (GIS data) • Demographic data from American Community Survey,
other sources as available (GIS)
• Collision data from the Transportation Injury Mapping Systems (TIMS)
• Bicycle and pedestrian counts, if available
• Destinations and trip generators (GIS data)
• Transit routes and stops (GIS data)
• Sidewalk and curb ramp inventory (GIS data- and excel spreadsheets, SLOCOG GIS data)
• Replica origin and destination data
Replica Network Volume for Arroyo Grande
Replica mode split data for Arroyo Grande
Primary Mode
Plan and Policy Review
KTUA will review plans and policies for relevant guidance and requirements for active transportation, documenting both supportive policies and conditions and those which hinder increased use of active modes. A synthesis of these relevant policies of the existing framework of governance impacting active transportation will be included as part of this Plan and Policy Review.

From the SLOCOG ATP:
• Public comments focused on improving active
transportation safety along existing facilities and at
intersections
• City adopted new policies related to Level of Traffic Stress (LTS) along collector and arterial roadways and
intersections
From the General Plan Circulation Element Update:
• Strengthen multimodal policies including Complete
Streets, Roundabouts, and Safe Routes to Schools
Policies
Data Analysis
Several datasets will be collected and analyzed to develop a picture of the existing conditions for active transportation.

Existing and planned bicycle and pedestrian facilities will be mapped, as will demographic indicators for the City
including socio-economic data. Bicycle and pedestrian
data will utilize SLOCOG’s existing bicycle and pedestrian datasets and the City’s ongoing sidewalk and curb ramp
inventory. The data will initially be verified using Nearmap’s latest high-resolution aerial, then field verified.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 20 6 | Project Understanding & Work Plan | Scope of Work
Missing sidewalks and existing bicycle facilities in
Arroyo Grande
It’s understood that the City’s ongoing sidewalk inventory and assessment of ADA-compliant curb ramps are planned
to be complete for use in developing the ATP. This data will be used to identify critical gaps in the accessible pedestrian network and the development of the planned Americans with Disabilities Act (ADA) Transition Plan.

An equity analysis will be conducted to identify the locations of disadvantaged communities within Arroyo Grande, so that these areas can be a specific focus of planning efforts. For the equity analysis, regional equity definitions from SLOCOG will be utilized, alongside data used statewide including household income, CalEnviroscreen, Free and Reduced-Price Lunch, and the California Healthy Places Index. These analyses will be mapped as well. KTUA recently completed a displacement exercise using similar datasets to identify disadvantaged neighborhoods in Orange County. This methodology will be used for this task.

The City’s Local Road Safety Plan (LRSP) will be reviewed and referenced since it provides a wealth of data on collision causes, contributing factors, and information about populations most impacted. This resource will be utilized as part of the data analysis, identifying collision hot spots, prevalent crash types, and demographics of victims. KTUA may also supplement with additional collision analysis from Transportation Injury Mapping Systems (TIMS) as needed.

It’s a rare occurrence that a City has conducted a Level of Traffic Stress analysis for bicycle facilities prior to the development of an active transportation plan. This will be a great data set to be incorporated into the analysis and network development effort. KTUA has developed several LTS analyses and will supplement the original data with additional analysis to cover collector roadways.

Census Tracts with Displacement Potential
Bicycle and Pedestrian Propensity Model
KTUA has developed a GIS-based tool to identify bicycle and pedestrian demand across the City, which is usually referred to as the Bicycle and Pedestrian Propensity Model.

This aggregated model:
• Identifies destination clusters through modeling quarter-mile walksheds around community attractions such as schools, parks, recreation, and transit;
• Incorporates aggregated census, CalEnviroscreen, and
Free-Reduced Meal Program layers to highlight disadvantaged population that are more dependent upon active transportation; and
• Delineates mobility barriers including collision locations, high vehicular routes, major intersections and freeways.

A city-wide model will be developed for Arroyo Grande
with customized inputs that fully reflect the City’s unique socio-economic and mobility landscape. This model will
help identify areas where people are more likely to bike and walk but may also be considered more dangerous
based on collision data and infrastructure gaps. This model, along with the sidewalk and curb-ramp inventory, can help identify data-driven “hot spots” or priority areas for the planned ADA Transition Plan and this Active Transportation Plan. This tool will also be used to objectively rank projects and recommendations and will build upon the efforts of the project team and public input.

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 21 6 | Project Understanding & Work Plan | Scope of Work
Gaps and barriers to active transportation will be mapped based on the following data:
• Bicycle and pedestrian facility data
• Results of the Bicycle and Pedestrian Propensity Model • Level of Traffic Stress (LTS) analysis
Existing Conditions and Needs Assessment Report
The Plan and Policy review, Existing Conditions assessment, and quantitative analysis will all be synthesized into the Existing Conditions and Needs Assessment
Report. This report will inform the development of plan recommendations and will comprise several chapters in
the ATP.

SUMMARY OF EXPECTED DELIVERABLES:
• Existing Conditions and Needs Assessment Report
TASK 2: RECOMMENDATIONS AND IMPLEMENTATION PLAN
Recommendations
Building from the existing conditions analysis and needs assessment, KTUA will develop recommendations for a
low-stress, connected network of bicycle and pedestrian facilities throughout Arroyo Grande, and connecting to
adjoining cities of Grover Beach and Pismo Beach as well as unincorporated communities. Policy recommendations
will also be included to facilitate the development of the active transportation network, including changes to Municipal Code, General Plan, or other governance documents.

Recommendations will include non-infrastructure programs that encompass the six E’s (Education, Encouragement,
Equity, Enforcement, Engineering, and Evaluation) to build on existing efforts to educate, encourage, engage, and
evaluate active transportation in Arroyo Grande.

Sample structure of Propensity Model

ACTIVE TRANSPORTATION PROPENSITY

AREAS WHERE PEOPLE ARE MORE LIKELY TO

WALK AND BIKE, BUT ALSO MORE DANGEROUS

HIGHER PROPENSITY

MORE DISADVANTAGED POPULATION
MORE DESTINATIONS -> MORE ACTIVITIES
MORE BARRIERS -> MORE DANGEROUS

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 22 6 | Project Understanding & Work Plan | Scope of Work
All the recommendations will be developed according to
industry best practices, whether it’s design, programs and planning methodologies, and will address needs, barriers and gaps identified in community engagement and public
outreach activities as well as by the Stakeholder Working Group (SWG).

Safe Routes to School
With a multitude of grant opportunities available, KTUA proposes to develop up to four (4) Safe Routes to School maps for the City’s four (4) public schools. KTUA will use data collected under Task 1 to note school attendance
boundaries, neighborhood density patterns, collisions,
potential walking routes, and barriers within those school attendance boundaries. The team will then develop a
15-minute or quarter-mile radius around these four public schools and focus improvements within that area. This radius stems from national best practices used for other SRTS projects and serves as a solid starting point for developing school-based project recommendations.

Using this information as a baseline, the team will then focus attention on developing interventions in areas of highest need within a quarter-mile radius around each school.

Countermeasures will then be recommended to improve
walking and bicycling access to each school. Recommendations may include closing sidewalk gaps, improving curb ramps or bicycle facilities and other traffic calming and wayfinding options. A Recommendations Report will be
developed to include the proposed projects, programs and Safe Routes to School Plans.

Implementation Plan
Once the recommended active transportation network
has been developed, the KTUA team will prepare an
Implementation Plan, which outlines a strategy the City of Arroyo Grande can follow to implement the recommended
infrastructure improvements and programs. This Implementation Plan will provide a fiscally-constrained assessment of recommendations, including those that may be low-cost ‘quick wins’ that can be implemented more easily, higher priority recommendations, and longer-term projects which may be higher cost and/or complexity, but are still integral to developing a robust active transportation network.

Romoland SRTS Map - Menifee ATP

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 23 6 | Project Understanding & Work Plan | Scope of Work
Project Prioritization
Prioritization criteria and methodology will be developed through consultation with the City and Technical Advisory Committee, as well as through public outreach. The Implementation Plan will also discuss ongoing maintenance needs, associated costs, and recommendations for incorporation into existing City practices.

All projects including those that can be implemented quickly or are low cost, will be sorted into a prioritized program for implementation. These prioritized projects can form the basis of more sustained effort by the City and its stakeholders to coordinate resources and support for implementation over a longer period of time. The Implementation Plan will also include ongoing maintenance needs, associated costs, and recommendations for incorporation into existing City practices.

The prioritization process will also consider community needs; regional, county, barriers/needs, safety, and statewide policy and funding frameworks; and the timeframe for implementation, including community and City staff input.

Prioritization will be done using KTUA’s proprietary GIS tools and criteria and may include:
• Collision locations
• Capital Improvement Plans
• Public support (community engagement results)
• Bicycle Level of Traffic Stress
• Local and regional connectivity
• Bicycle and Pedestrian Propensity Model
• Proximity to activity centers (schools, parks, transit, retail, recreation, etc.)
• Social equity factors (household income, private vehicle access, and median income, among others)
• Schools eligible in the Free-Reduced Meal Program
• Healthy Places Index factors
After review and comment, the prioritization criteria will be applied to the recommended active transportation network to result in a prioritized list of network improvements.

Refined Conceptual Design Alternatives for Top Three Projects To enhance these concepts further and provide grantready materials, the KTUA team proposes to develop preliminary engineering concepts for the top three (3) projects.

Projects can also be selected based on City preference
and immediate funding opportunities. These concepts will be developed in AutoCAD to provide more detailed cost
estimates.

Preliminary conceptual designs provide a better understanding of the feasibility and design features of the project itself. Based on experience from developing similar plans and writing grants, detailed conceptual concepts integrate better with grant pursuits, allow for more accurate cost estimates, and are better for understanding if the proposed recommendations are feasible. For example, Caltrans
Active Transportation Program has been requiring higher levels of design for their application as the competition for these funds are as competitive as ever. The additional detail is typically needed for construction feasibility and for grant and City staff reviewers to fully understand the concepts. Concepts will make use of sustainable and emerging mobility and streetscape trends such as:
• Traffic calming
• Enhanced (Buffered Class II or Class IV) bicycle facilities • Pedestrian environment improvements
• Curb management
• Micromobility/emerging mobility
• Landscaping, street furniture and placemaking
• Green Streets, parkways, bioswales, and water quality • Transit accommodation
Example conceptual drawing
High-level cost estimates will be developed for typical improvements to position the City for potential funding applications or incorporation into the City’s future CIP program. Estimates will include information about capital costs to implement projects as well as maintenance costs related to pavement and landscaping upkeep, and maintenance
of traffic control devices, striping, signs, and lighting where applicable.
3D Renderings
Graphics such as cross sections, simple site plans, 3D
renderings, and summary matrices will be created to communicate the proposed alternatives. The graphics can be accompanied by detailed technical descriptions as well.

KTUA will prepare necessary conceptual renderings to
effectively convey the proposed project features to stakeholders and the community.

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Due to KTUA’s involvement in many active transportation and complete streets projects, models have already been created for similar recommendations so renderings can be updated and enhanced for quick turnaround times. Given
these time savings, KTUA will create high quality 3D schematic cross-sections for each alternative utilizing the firm’s vast library of 3D content as well as any building massing of possible future land use changes.

Rendering of the separated bikeways on
West Hermosa Street in Lindsay, CA
Green Street Toolbox
A Green Street is a street transformed and designed to
intercept rainwater and runoff, clean that water through soil and vegetation, and allow it to percolate and return to the earth naturally. KTUA has been at the forefront of Green Streets planning, having completed award winning Urban
Greening Plans for the San Diego neighborhood of City
Heights and the cities of Pico Rivera and Placentia. With the State’s on-going drought issues it’s important to capture storm and rainwater for irrigation and other needs, KTUA will include a chapter on best practices for Green Street design that includes a toolbox of best practices strategies and design features. In addition, by implementing Green Street designs, the City will open additional avenues for funding opportunities through stormwater and urban greening
grant programs. Arroyo Grande’s streets, residents, visitors, and the environment would benefit greatly from including multi-function street design elements where possible.

Finally, the Implementation Plan will detail local, regional, state, and federal funding sources applicable to ATP implementation. KTUA maintains a funding database to address the rapid changes taking place in active transportation programs and Highway Safety Improvement Program (HSIP), as examples. This database is updated when new funding
sources are created, and older programs expire. Not only does our updated funding database provide the City with the latest information for planning and construction grants, it also identifies other funding sources for projects that incorporate urban greening infrastructure and the Six-E programs.

SUMMARY OF EXPECTED DELIVERABLES:
• Recommendations Report
• Implementation Plan
Example Green Street Toolbox - Pico Rivera Urban
Greening Plan
TASK 3: PUBLIC OUTREACH
KTUA recognizes that community outreach is instrumental in developing a comprehensive plan and that the City places a high value on transparent and equitable outreach strategies. We believe that the most effective plan is one that is built by the community. As such, this project will be conducted in an open manner with community members
participating throughout the process at major milestones.

An outreach plan will be developed to describe the strategies that can be employed to successfully engage residents, employees, and visitors to the City. The KTUA team will strike a balance between in-person events, printed media, and online interaction to ensure a broad audience is reached. The team will build upon the successes of public outreach from recently-completed and ongoing projects as well the obstacles that the city faced. The team commits to designing and developing outreach materials in English and Spanish to facilitate communication with the diverse community of Arroyo Grande.

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Outreach Plan
KTUA’s experience in working with diverse communities
throughout California has provided a foundation for developing successful community engagement strategies. The outreach plan for this ATP will reflect the unique characteristics of Arroyo Grande and offer a variety of tools and strategies that allow the team and the City to remain as flexible as needed, especially as it relates to the ongoing COVID-19 pandemic. The Community Outreach Plan (COP)
will outline the strategies and materials in a clear, concise, accessible, and visually-rich format. The COP will also outline action steps and logistics needed to successfully complete each outreach event. Social media announcements, fact sheets, flyers, maps, and photos will be used to help communicate project information at all times. The COP
will also identify and match outreach strategies based on input provided by key stakeholders. The COP will include key messages, a project schedule, and descriptions of
workshop activities with emphasis placed on engagement
methods to drive attendance at workshops and meetings.

KTUA will work with the City to identify appropriate partners to work with, and will consult the Stakeholder Working Group (described further in Task 5) on promising strategies.

Project Branding
Branding is a key component of marketing and engagement. Branding brings continuity to all project components throughout the duration of the project and distinguishes this project from others in the City. KTUA will develop project branding elements such as a logo and color scheme that will adhere to the City’s standards. Consistent branding will be included on all project material such as flyers, exhibits, online material, and documents. KTUA will design branding material for the City to use for flyers and other printed engagement material for in-person workshops and other events.

Targeted Outreach
KTUA has meaningful experience in tailoring community engagement to meet the needs of the City. Targeted outreach for specific regions or neighborhoods is common practice and it ensures equitable distribution and collection of feedback from community members. KTUA will work with the City to identify specific neighborhoods to best plan for two to three (2-3) pop-up events. “Going to the people” is an outreach strategy that KTUA has conducted for the last decade to great success and it ranges from visiting popular neighborhood parks, shopping centers, transit stops, community centers, libraries, places of worship, etc. Targeted outreach can be even more successful when it is completed with trusted community partners that act as liaisons between the City, the project team, and the community.

Our experience in working with “local champions” or public health “promotores” have proven successful in past active transportation projects. KTUA may seek some of these local champions from the Stakeholder Working Group.

Community Workshops
The targeted community outreach events discussed in the previous section will supplement the at-large community workshops for the ATP. KTUA will work with the City to organize either two (2) stand-alone workshops or to attend two (2) community-wide events that attract large audiences. The

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first workshop will allow community members to comment
on existing issues in the City’s active transportation network and barriers to walking and bicycling. The second workshop will allow community members to review and comment on the draft recommendations.

These workshops will be designed and advertised as
in-person events but the KTUA team will post important
information to the project website. Online workshop tools such as Zoom or GoToMeeting can be used to host virtual workshops if needed per local health guidance.

Pop-up event in Downtown Santa Maria for the Santa
Maria Levee Trail
Community workshop for the Goleta Bicycle and
Pedestrian Master Plan
Online Engagement
KTUA will develop a web page, to be hosted on the City’s website, that will include the project description, project milestones, public engagement opportunities, surveys,
infographics, and summaries. This website will be created with ESRI’s ArcGIS Online which can be easily linked to the City’s preferred website and shared with ease. The team will also develop two online surveys to better understand the challenges, barriers, and opportunities for different users of the roadways and to also gauge interest in other related transportation options that can help facilitate and enhance active transportation. The first survey will utilize SurveyMonkey as a traditional survey with quick and concise questions to solicit input. The other survey will be a GIS-based interactive map that will allow users to provide detailed, location-specific comments related to active transportation. These surveys provide summary tools to
tabulate the results fairly quickly and easily. In addition, these surveys can be created as hard copies and be distributed at outreach events.

KTUA will use all existing City communication resources to disseminate information to the public. KTUA understands that the City has email databases from previous and ongoing projects that can be used to inform the public.

KTUA also has access to Constant Contact for large email campaigns should the City prefer KTUA to make project
announcements.

June Lake Loop ATP webpage with various online surveys

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Outreach Chapter
KTUA will summarize all outreach activities in a dedicated community engagement chapter in the final plan. This chapter will include a summary of the events that took
place throughout the planning process. Each community
workshop and stakeholder event will be summarized and
include key takeaways from these activities. The results of all online activities such as the survey and interactive map, scanned images of workshop maps and exhibits, and many
photos that document community interactions will also be included. This chapter will be critical for future planning and grant endeavors as community outreach is many times a top scoring factor in grant applications.

TASK 4: STAKEHOLDERS WORKING GROUP (SWG)
With the recently completed LRSP, KTUA will utilize the broad Stakeholder Working Group (SWG) that directed that project since it was comprised of agency representatives, regional and local partners, and community organizations.

The representatives will have knowledge of the previous efforts to guide the ATP process. KTUA will follow suit in coordination with the City on establishing a similar Stakeholder Working Group. KTUA will facilitate a minimum of five (5) SWG meetings throughout the planning process.

Building on the SWG for the LRSP, at minimum the following stakeholders will be invited to be part of the SWG for the ATP:
• City of Arroyo Grande Public Works, Community Development, Police Department, Parks and Recreation and Planning staff
• City of Pismo Beach Public Works and Planning staff
• City of Grover Beach Public Works and Planning staff
• San Luis Obispo County Public Works and Planning staff • Lucia Mar Unified School District staff
• Five Cities Fire Authority
• Caltrans Local Assistance and Planning – District 5
• San Luis Obispo Bike Club
• Bike SLO County
• San Luis Obispo County Parks and Recreation Staff
• San Luis Obispo Council of Governments
• San Luis Obispo Regional Transit Authority
• 5 Cities Homeless Coalition
• Community Action Partnership of San Luis Obispo County • Organizations serving older adults
Once the Stakeholder Working Group is established, KTUA will prepare meeting agendas and presentations, and facilitate the meetings. Meetings will focus on review of critical project information or deliverables. A suggested schedule is as follows:
• Introductory meeting and guidance on the outreach plan • Review existing conditions and needs
• Review of draft network and program recommendations
• Review Draft ATP
It’s understood that these meetings are typically held via web conference to allow participation within busy schedules for those invited. KTUA can attend up to two in-person meetings if specific discussions are deemed best for an in person setting, and if public health guidance allows. These two (2) in-person meetings can also be set up as hybrid meetings for virtual and in-person participation. For cost effectiveness, these in-person meetings can be coordinated with workshops or pop-up events to make effective use of staff time in the City.

SWG engagement will be summarized and included in the
Outreach Chapter of the ATP, described in Task 3.

SUMMARY OF EXPECTED DELIVERABLES:
• Stakeholders Advisory Group Member List
• Stakeholders Advisory Group meetings materials appropriate for each meeting TASK 5: DRAFT AND FINAL PLAN
Administrative Draft Plan
KTUA will prepare an Administrative Draft Plan, which pulls together the information, analysis, prioritized projects, detailed conceptual plans, as well as documenting public outreach. This Administrative Plan will also incorporate implementation strategies, including next steps to achieve implementation, funding sources, phasing, and any partnerships to facilitate implementation. Caltrans and the City will be acknowledged on the cover or title page with the SWG also acknowledged in the document. The Administrative
Draft will be provided to the City and the SWG for review, and will be revised based on one set of consolidated, internally consistent comments.

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KTUA prepares all documents using Adobe InDesign, the
publishing industry standard. The Administrative Draft Plan will integrate photographs, tables, text, maps, and tables of contents, lists of figures, and indexes. The outcome is a product easy to understand, informative, and most of
all, implementable. KTUA has developed a highly refined approach to active transportation planning but strives to clearly convey project information in ways readily understandable to all, including both interested residents and decision makers.

Draft Plan
The Draft Plan will incorporate comments received from
the City and the SWG and will be published to the project website for public review and comment. Notifications will be sent to the SWG and any attendees of prior community workshops, and a workshop will be held to present the
Draft Plan and collect feedback as described in Task 3.

KTUA will prepare a log of comments received, and the City will provide direction for edits to be made to the Draft Plan in response to the comments. KTUA will then prepare the Final Plan in response to this set of consolidated comments.

Final Plan
The Final Plan will be produced in accordance with the City, SWG, and public comments, and will be prepared in an
ADA-accessible electronic copy to be submitted to Caltrans.

SUMMARY OF EXPECTED DELIVERABLES:
• Administrative Draft Plan
• Draft Plan
• Comment Log (Excel)
• Final Plan
TASK 6: COUNCIL REVIEW AND APPROVAL
City staff anticipates a total of three (3) City Council presentations with the first a City Council Study Session held at the completion of the Draft Plan. The other two presentations would be associated with the completion of the Final Plan. The Final Plan will be presented separately to the Arroyo Grande Planning Commission for recommendation
of adoption and to the City Council for adoption. For the presentations, KTUA will prepare presentation materials, and assist City staff with the presentations.

SUMMARY OF EXPECTED DELIVERABLES:
• Presentation Materials (Power Point) (3 meetings)
• City will provide adoption documentation
TASK 7: PROJECT MANAGEMENT AND MEETINGS
Key members of KTUA’s team such as the project manager Jacob Leon and Principal Joe Punsalan along with team engineers and subconsultant project managers will
attend a virtual kick-off meeting with the City and Caltrans staff. KTUA will also lead monthly status meetings with the City and Caltrans staff. Agendas and meeting minutes for each meeting will be prepared. KTUA will be responsible to provide project oversight and coordination as necessary for prompt and successful completion of all contract services.

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CITY OF ARROYO GRANDE ACTIVE TRANSPORTATION PLAN
CDD PROJECT NUMBER 22-099
MONTHS
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Task 1: Community Engagement and Data Gathering

1.1 Data Collection

1.2 Plan and Policy Review

1.3 Data Analysis

1.4 Existing Conditions and Needs Assessment Report
Task 2: Recommendations and Implementation Plan

2.1 Recommendations

2.2 Implementation Plan
Task 3: Public Outreach

3.1 Outreach Plan

3.2 Targeted Outreach (2-3 pop up events)

3.3 Conduct (2) Community Workshops

3.4 Online Engagement

3.5 Outreach Chapter
Task 4: Stakeholders Working Group (SWG)

4.1 Conduct five (5) Stakeholder Working Group Meetings Task 5: Draft and Final Plan

5.1 Administrative Draft Plan

5.2 Draft Plan

5.3 Final Plan
Task 6: Council Review and Approval

6.1 City Council Study Session (Meeting #1)

6.2 City Council Presentation (Meeting #2)

6.3 City Council Presentation (Meeting #3)
Task 7: Project Management and Meetings

7.1 Kickoff Meeting

7.2 Monthly Coordination Meetings

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CITY OF ARROYO GRANDE | PROFESSIONAL CONSULTANT SERVICES FOR THE DEVELOPMENT OF A CITY-WIDE ACTIVE TRANSPORTATION PLAN | 30 7 | Proposal Submittal Forms
City of Arroyo Grande
Request for Qualifications and Proposal
Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009

ACKNOWLEDGEMENT
The undersigned declares that she or he:
 Has carefully examined this Request for Qualifications  Is thoroughly familiar with its content
 Is authorized to represent the proposing firm; and
 Agrees to perform the work as set forth in the specification and this proposal.

Firm Name and Address:

Contact Name:

Email: Fax: Phone:

Signature of Authorized Representative: Date:

KTU&A
3916 Normal Street
San Diego, CA 92103
Joe Punsalan
[email protected] 619-294-9965 619-294-4477 ext. 127
1/17/2023

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City of Arroyo Grande
Request for Qualifications and Proposal
Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009

STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The Consultant shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances.

Do you have any disqualification as described in the above paragraph to declare?
Yes No
If yes, explain the circumstances.

Executed on ______________________at
_______________________________________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. ______________________________________
Signature of Authorized Consultant Representative
X
1/17/2023
KTU&A

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City of Arroyo Grande
Request for Qualifications and Proposal
Professional Consultant Services for City-Wide Active Transportation Plan CDD Project Number 22-009

REFERENCES
Number of years engaged in providing the services included within the scope of the specifications under the present business name: _________ Describe fully the last five contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.

Reference No. 1
Customer Name
Contact Individual
Telephone & Email
Street Address
City, State, Zip
Code
Date of Services
Contract Amount
Description of Services
Project Outcome
36 Years
City of Atascadero
Ryan Hayes, PE
805-470-3424 [email protected]
6500 Palma Avenue
Atascadero, CA 93422
2018 - 2020, Phase I; Phase II Ongoing
$78,370
The El Camino Real Downtown Traffic Calming and Corridor Plan is a visioning and design plan that outlines preferred recommendations for future corridor improvements incorporating complete streets and road diet concepts. KTUA created public participation materials for workshops, stakeholder meetings, and City Council presentations, and developed concepts for future transportation needs and placemaking. As part of this project, concepts that incorporated roadway cross-sections and the reuse of available right-of-way due to road diets were analyzed for operational improvements, travel delays, pedestrian signal timing, and accessibility improvement recommendations.

As a result of the redesign, flexible use parking spaces were added to support the needs of the local businesses. These parking spaces can be open for everyday use and closed off for events, providing the City flexibility of the space.

KTUA worked closely with the City and traffic engineers to develop concepts to help the City reuse space for events. The concept of a ramblas with median parking was selected by City Council to take into further design development since it provided all the needs for traffic calming, additional parking, pedestrian and bicycle safety, placemaking, shade trees, and flex space for events. Project deliverables included final concept and report, traffic engineering analysis, tree pallet, and urban greening toolbox. KTUA is currently working on Phase II, developing the conceptual design and Construction Documents.

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Arroyo Grande City CouncilJune 13, 2023

Arroyo Grande City Council
June 13, 2023