City Council Meeting - June 13, 2023
1. CALL TO ORDER
Public Comments:
2. ROLL CALL
Public Comments:
3. MOMENT OF REFLECTION
Public Comments:
4. FLAG SALUTE
Public Comments:
5. AGENDA REVIEW
Public Comments:
5.a
Closed Session Announcements
Public Comments:
CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6 Meet with City-designated negotiators described below. Negotiation will include salary, compensation and benefits:
1. Employee Organization: Arroyo Grande Police Officers' Association City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services
2. Employee Organization: Service Employees International Union, Local 620 City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services
3. Unrepresented Management Employees
City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Human Resources
4. City Manager
City-designated negotiators: Che Johnson, Special Labor Counsel
5.b
Ordinances read in title only
Public Comments:
None.
6. SPECIAL PRESENTATIONS
Public Comments:
6.a
Honorary Proclamation Declaring June 19, 2023 as "Juneteenth Day" Attachments
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Public Comments
1. CC 2023-06-13 Honorary Proclamation_Juneteenth 2023.pdf
6.b
City Manager Communications
Public Comments:
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
Public Comments:
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Attachments
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Public Comments
1. CC 2023-06-13_08 Supplemental 1.pdf
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar:
https://us02web.zoom.us/j/86752345420
; Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
Public Comments:
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Consideration of Cash Disbursement Ratification
Attachments
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Public Comments
1. CC 2023-06-13 Cash Disbursement Ratification.pdf
2. CC 2023-06-13 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2023-06-13 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of May 1 through May 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b
Consideration of Statement of Investment Deposits
Attachments
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Public Comments
1. CC 2023-06-13 Statement of Investment Deposits.pdf
2. CC 2023-06-13 Attachment 1 - Statement of Investment Deposits.pdf (VALENTINE)
Recommended Action:
1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of April 30, 2023, as required by Government Code Section 53646(b); 2) Determine that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.c
Approval of Minutes
Attachments
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Public Comments
1. CC 2023-06-13 Approval of Minutes - CC Special Closed Session_May25_2023.pdf
2. CC 2023-06-13 Approval of Minutes - CC_May23_2023.pdf (MATSON)
Recommended Action:
Approve the minutes of the Special Closed Session Meeting of May 25, 2023, and Regular City Council Meeting of May 23, 2023, as submitted.
9.d
Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events Attachments
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Public Comments
1. CC 2023-06-13 Continued Local Emergency Ongoing Storm Events.pdf
2. CC 2023-06-13 Attachment 1 - Proposed Resolution.pdf (McDONALD)
Recommended Action:
1)
Adopt a Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022 and continuing through the present; 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.e
Consideration of Authorizing the Display of the Juneteenth Flag During the week of June 16-23, 2023, at City Hall Attachments
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Public Comments
1. CC 2023-06-13 Authorize Display of Juneteenth Flag.pdf
2. CC 2023-06-13 Attachment 1 - Resolution 5083_Flag Display Policy.pdf (McDONALD)
Recommended Action:
Authorize the display of the Juneteenth Flag for the week beginning on June 16 through June 23, 2023, at City Hall.
9.f
Releasing Via Quitclaim the County’s Interest in City’s 400 W. Branch Real Property Attachments
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Public Comments
1. CC 2023-06-13 Releasing Quitclaim_400 W Branch.pdf
2. CC 2023-06-13 Attachment 1 - Agreement with County re Deed Restriction fin.pdf
3. CC 2023-06-13 Attachment 1 EX A - R 2293.pdf
4. CC 2023-06-13 Attachment 1 EX B - Description.pdf
5. CC 2023-06-13 Attachment 1 EX C - R 2438.pdf
6. CC 2023-06-13 Attachment 1 EX D - San Luis Obispo, County Agmt.pdf
7. CC 2023-06-13 Attachment 1 EX E - San Luis Obispo, County MOU.pdf
8. CC 2023-06-13 Attachment 1 EX F - Template Quitclaim Deed 400 W. Branch.pdf (McDONALD/ROSEN)
Recommended Action:
1) Authorize approval of the attached Agreement with the County in substantially final form, subject to minor changes approved by the City Manager in consultation with the City Attorney as necessary to effectuate the intent of the parties, and the recordation of the subject quitclaim deed with the County Registrar. 2) Make findings that approval of the Agreement with the County is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378).
9.g
Consideration to Authorize a Request for Proposals (RFP) to Conduct a Voter Opinion Survey and Public Education Services for a Potential Future Ballot Measure Attachments
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Public Comments
1. CC 2023-05-23 RFP for Voter Opinion Survey and Outreach.pdf
2. CC 2023-06-13 Attachment 1 - 2023 RFP Voter Opinion Poll and Outreach DRAFT combined.pdf (McDONALD/MATSON)
Recommended Action:
Authorize the City Manager to publish a Request for Proposals (RFP) for Voter Opinion Survey and Public Education services for an amount not to exceed $115,000.
9.h
Consideration of Engineer’s Reports and Resolutions Declaring the City’s Intention to Levy and Collect Assessments Attachments
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Public Comments
1. CC 2023-06-13 LLD Annual Engineers Report Intent to Levy.pdf
2. CC 2023-06-13 Attachment 1 - Proposed Resolution_Parkside Village.pdf
3. CC 2023-06-13 Attachment 2 - Proposed Resolution_Grace Lane.pdf
4. CC 2023-06-13 Attachment 3 - Proposed Resolution_Landscaping and Lighting.pdf
5. CC 2023-06-13 Attachment 4 - Engineer's Report - Parkside Village Assessment District.pdf
6. CC 2023-06-13 Attachment 5 - Engineer's Report - Grace Lane Assessment District.pdf
7. CC 2023-06-13 Attachment 6 - Engineer's Report - Landscaping and Lighting District No. 1, Tract 1769.pdf (ROBESON)
Recommended Action:
1) Approve the Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2023-2024; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, for FY 2023-2024; 3) Set a public hearing for June 27, 2023 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments; and 4) Make findings that the consideration of Engineer's Reports and Resolutions declaring the City's intention to levy and collect assessments is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.)
9.i
Consideration of an Award of Contracts for Construction of the 2022 Street Repairs Project (PW 2022-05) and the 2022 Slurry Seal Project (PW-2022-06) Attachments
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Public Comments
1. CC 2023-06-13 2022 Street Repairs and 2022 Slurry Seal Agreements.pdf
2. CC 2023-06-13 Attachment 1 - 2022-05 Street Repairs Bid Opening Log.pdf
3. CC 2023-06-13 Attachment 2 - 2022-06 Slurry Seal Bid Opening Log.pdf
4. CC 2023-06-13 Attachment 3 - Streets Map.pdf
(ROBESON)
Recommended Action:
1) Award a contract for the 2022 Street Repairs Project to JJ Fisher Construction in the amount of $3,782,005 for both the base bid and additive bid; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $378,200.50, for unanticipated costs during the construction phase of the 2022 Street Repairs Project; 3) Award a contract for the 2022 Slurry Seal Project to American Asphalt South in the amount of $1,737,575.49; 4) Authorize the City Manager to approve change orders of 10% of the contract amount, $173,757.55, for unanticipated costs during the construction phase of the 2022 Slurry Seal Project.
9.j
Consideration to Approve Construction Plan & Specifications and Environmental Exemption for the 2022 Concrete Repairs Project, PW 2022-07 Attachments
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Public Comments
1. CC 2023-06-13 2022 Concrete Repairs Approve PSE.pdf
2. CC 2023-06-13 Attachment 1 - Notice of Exemption.pdf
3. CC 2023-06-13 Attachment 2 - 2022 Concrete Repairs Project - Village and Alder Improvements.pdf
4. CC 2023-06-13 Attachment 3 - 2022 Concrete Repairs Project - Appendices.pdf Recommended Action:
1) Approve the construction plans & specifications for the 2022 Concrete Repairs Project, PW 2022-07; 2) Authorize staff to advertise for construction bids; 3) Find that the plans & specifications for the Concrete Repairs Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c), a Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use; and 4) Direct the City Clerk to file a Notice of Exemption.
9.k
Consideration of Resolution Approving Temporary Use Permit 23-005; Authorization for Sale of Beer and Wine at the 2023 Heritage Square Park Summer Concert Series and Application Fee Waiver; Location Heritage Square Park; Applicant – Arroyo Grande Rotary Attachments
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Public Comments
1. CC 2023-06-13 Summer Concert Beer and Wine Sales TUP.pdf
2. CC 2023-06-13 Attachment 1 - Resolution.pdf
3. CC 2023-06-13 Attachment 2 - CC Resolution 3760.pdf
(PEDROTTI)
Recommended Action:
Adopt a Resolution approving Temporary Use Permit No. 23-005 to allow the sale of beer and wine at the 2023 Heritage Square Park Summer Concert Series and approving the request for an application fee waiver.
9.l
Consider an Agreement between the County of San Luis Obispo and the City for Joint Participation in the CDBG Program, Home Investment Partnerships Program, and Emergency Solutions Grant Program for FY 2024-25 through FY 2026-27 Attachments
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Public Comments
1. CC 2023-06-13 Agreement to Join Urban County for Years 2024-2026.pdf
2. CC 2023-06-13 Attachment 1 - Resolution(1).pdf
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution approving the Agreement between the County of San Luis Obispo and the City of Arroyo Grande for joint participation in the Community Development Block Grant Program, the Home Investment Partnerships Program, and the Emergency Solutions Grant Program for Fiscal Years 2024-25 through 2026-27. 2) Make findings that the execution of the Agreement is not a project for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.m
Consideration of Approval of an Agreement for Consultant Services with KTUA for the Active Transportation Plan Attachments
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Public Comments
1. CC 2023-06-13 Active Transportation Plan Consultant Contract.pdf
2. CC 2023-06-13 Attachment 1 - Consultant Services Agreement.pdf (PEDROTTI)
Recommended Action:
1) Approve and authorize the Mayor to execute an Agreement for Consultant Services with KTUA to assist the City with the Active Transportation Plan in substantially final form (subject to minor revisions as approved by the City Council consistent with Council direction); 2) Determine that approving the Agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because preparation of the Plan itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378). Additionally, the City and consultant will evaluate potential impacts of the Active Transportation Plan in compliance with the California Environmental Quality Act, and prepare any appropriate environmental document at that time, if required.
10. PUBLIC HEARINGS
Public Comments:
10.a
Public Hearing to Consider the FY 2023-25 Biennial Budget and 5-Year Capital Improvement Program Budget Attachments
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Public Comments
1. CC 2023-06-13 Public Hearing to Consider Adoption of FY 2023-25 Biennial Budget and 5-Year CIP Budget.pdf
2. CC 2023-06-13 Attachment 1 - FY 2023-25 Biennial Budget .pdf
3. CC 2023-06-13 Attachment 2 - 5-Year CIP Budget.pdf
4. CC 2023-06-13 Attachment 3 - Local Sales Tax 5-Year Revenue and Expenditure Plan.pdf
5. CC 2023-06-13_10a Supplemental 1.pdf
(VALENTINE)
Recommended Action:
Conduct a Public Hearing to receive public comment regarding the FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program and provide direction to staff to finalize the two-year budget for adoption on June 27, 2023.
11. OLD BUSINESS
Public Comments:
11.a
Consideration of Approval of Amended and Restated Joint Exercise of Powers Agreement for FCFA; Appointment of Representatives to the Board of Directors; Agreements Between FCFA and OCSD Regarding Short-Term Fire and Emergency Services and Ongoing CalPERS Attachments
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Public Comments
1. CC 2023-06-13 FCFA JPA Appointment to FCFA Board Preliminary FCFA Budget and OCSD Contracts.pdf
2. CC 2023-06-13 Attachment 1 - FCFA 2023 Amended and Restated Joint Powers Agreement June 2023.pdf
3. CC 2023-06-13 Attachment 1 EX A-D - FCFA Amended and Restated JPA Agreement.pdf
4. CC 2023-06-13 Attachment 2 - Fire services agreement for OCSD fin.pdf
5. CC 2023-06-13 Attachment 3 - OCSDs Ongoing Liabilities After Withdrawal 6.6 Final.pdf
6. CC 2023-06-13 Attachment 4 - FCFA physical asset list.pdf
7. CC 2023-06-13 Attachment 5 - FCFA 2023-24 Budget.pdf (McDONALD/VALENTINE)
Recommended Action:
1) Approve the Amended and Restated Joint Exercise of Powers Agreement for the FCFA (with direction to transmit the approved Joint Exercise of Powers Agreement consistent with State law) with a formal execution date of June 22, 2023; 2) Appoint two members of the City Council to the FCFA Board of Directors; 3) Consider the two proposed agreements between the FCFA and the OCSD regarding short-term fire and emergency response services and ongoing post-employment liabilities of the OCSD to the FCFA, which will be proposed for approval by the FCFA Board of Directors; and 4) Review and provide direction to the City’s representatives on the FCFA Board of Directors regarding the draft FCFA FY 2023-24 Budget.
12. NEW BUSINESS
Public Comments:
None.
13. COUNCIL COMMUNICATIONS
Public Comments:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
Public Comments:
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org
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