CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, June 27, 2023, 5:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:
Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Teleconference available at this location:
421 Pinecrest Lake Road, Pinecrest, CA 95375
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.
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1. 5:00 PM CALL TO ORDER
2. ROLL CALL
3. FLAG SALUTE
4. CLOSED SESSION ITEMS
CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6
1. City Manager
City-designated negotiators: Isaac Rosen, City Attorney; Nicole Valentine, Administrative Services Director
a.
PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):
PUBLIC EMPLOYEE APPOINTMENT
Position: City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8:
Property: 400 West Branch Street
Agency Negotiators: Whitney McDonald, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
5. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS
6. ADJOURN TO CLOSED SESSION
7. 6:00 PM RECONVENE TO OPEN SESSION
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
The City Attorney will announce reportable actions taken, if any, from the City Council Meeting held June 13, 2023:
CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6
1. Employee Organization: Arroyo Grande Police Officers' Association City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services
2. Employee Organization: Service Employees International Union, Local 620 City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Administrative Services
3. Unrepresented Management Employees
City-designated negotiators: Che Johnson, Special Labor Counsel; Tashina Ureno, Human Resources Officer; Nicole Valentine, Director of Human Resources
4. City Manager
City-designated negotiators: Che Johnson, Special Labor Counsel The City Attorney will announce reportable actions taken, if any, from the Special Meeting held June 22, 2023:
a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTIONS 54957(b) AND 54957.1(a)(5):
PUBLIC EMPLOYEE RESIGNATION, PUBLIC EMPLOYEE APPOINTMENT Position: City Manager
The City Attorney will announce reportable actions taken, if any, from the City Council Meeting held June 27, 2023:
CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6
City Manager
City-designated negotiators: Isaac Rosen, City Attorney; Nicole Valentine, Administrative Services Director
PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):
PUBLIC EMPLOYEE APPOINTMENT
Position: City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8:
Property: 400 West Branch Street
Agency Negotiators: Whitney McDonald, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
5.b Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a Introduction of New Employee – City Engineer Shannon Sweeney
6.b Honorary Proclamation – Parks Make Life Better Month
6.c City Manager Communications
(McDONALD)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Central Cost Blue Regional Recycled Water Authority Board
3. San Luis Obispo County Mayor's Meeting
4. South San Luis Obispo County Sanitation District (SSLOCSD)
5. Other
7.b MAYOR PRO TEM BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.c COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Tourism Business Improvement District Advisory Board
3. Visit SLO CAL Advisory Board
4. Other
7.d COUNCIL MEMBER GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
2. 3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.e COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Arroyo Grande Business Meeting
3. South County Chambers of Commerce Governmental Affairs Committee
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of May 16 through May 31, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b Consideration of Approval of Fiscal Year 2023-24 Appropriation Limit (VALENTINE)
Recommended Action:
1) Adopt a Resolution establishing the appropriation limit from tax proceeds for FY 2023-24; and 2) Determine that the adoption of the resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.c Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
(VALENTINE)
Recommended Action:
1) Adopt a Resolution approving the FY 2023-25 Biennial Budget and 2) Adopt a Resolution approving the FY 2023-28 Capital Improvement Program Budget.
9.d Resolutions Establishing Salary and Benefits for Management and Part-Time Employees for FY 2023-24 and Approval of the Updated Citywide Combined Salary Schedule (VALENTINE)
Recommended Action:
1) Adopt a Resolution modifying pay rates and benefits for unrepresented Management employees; 2) Adopt a Resolution modifying pay rates and benefits for unrepresented parttime employees and approving the updated Citywide combined salary schedule; and 3) Determine that adopting the unrepresented Management employees resolution, unrepresented part-time employees resolution, and updated Citywide combined salary schedules is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines §§ 15060, subd. (b)(2)-(3), 15378.)
9.e Consideration of Adoption of a Resolution Declaring a Continued Local Emergency Related to the Ongoing Storm Events
(McDONALD)
Recommended Action:
1) Adopt a Resolution declaring a continued local emergency related to the ongoing impacts associated with the storm events, beginning in December 2022 and continuing through the present; 2) Make findings that adopting the Resolution continuing a local emergency is not a project subject to the California Environmental Quality Act (“CEQA”) because the continued declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.f Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of June 13, 2023, as submitted.
9.g Consideration of Appointment to the Architectural Review Committee (MATSON)
Recommended Action:
Approve the recommendation of Council Member Secrest to appoint Janet Huston to the Architectural Review Committee.
9.h Approve the Memorandum of Understanding and Agreement Between the Arroyo Grande Police Department and the Lucia Mar Unified School District for School Resource Officer Services
(MARTINEZ)
Recommended Action:
1) Approve an agreement between the City of Arroyo Grande and the Lucia Mar Unified School District (LMUSD) to share the cost of salary and benefits for one School Resource Officer (SRO) position in Fiscal Year (FY) 2023-24; 2) Find that approving the agreement is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.i May 2023 Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
10. PUBLIC HEARINGS
10.a Consideration of Adoption of Resolutions Approving the 2022 Urban Water Management Plan and the 2022 Water Shortage Contingency Plan
(ROBESON)
Recommended Action:
1) Conduct a public hearing to receive input on the 2022 Urban Water Management Plan
and Water Shortage Contingency Plan; 2) Adopt a Resolution approving the 2022 Urban Water Management Plan and authorizing the City Manager or their designee to file the updated UWMP to the Department of Water Resources; 3) Adopt a Resolution approving the 2022 Water Shortage Contingency Plan and authorizing the City Manager or their designee to file the updated WSCP to the Department of Water Resources; and 4) Make findings that adoption the Urban Water Management Plan and Water Shortage Contingency Plan is exempt from the California Environmental Quality Act (“CEQA”) in accordance with section 10652 of the California Water Code.
10.b Consideration of Adoption of Resolutions Directing the Levy of the Annual Assessments for the Parkside Village and Grace Lane Assessment Districts and the Arroyo Grande Landscaping and Lighting Assessment District No. 1, Within Tract 1769, for FY 2023-24 (ROBESON)
Recommended Action:
1) Conduct a public hearing for the levy and collection of assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Arroyo Grande Landscaping and Lighting Assessment District No. 1 within Tract 1769; 2) Adopt a Resolution directing the levy of the annual assessment for the Parkside Village Assessment District pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Sections 22500 et. seq.) for FY 2023-24; 3) Adopt a Resolution directing the levy of an annual assessment for the Grace Lane Assessment District pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Sections 22500 et. seq.) for FY 2023-24; and 4) Adopt a Resolution directing the levy of the annual assessment for the Arroyo Grande Landscaping and Lighting Assessment District No. 1 within Tract 1769, pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Sections 22500 et. seq.) for FY 2023-24.
10.c Public Hearing to Discuss and Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Emergency Shelters; Development Code Amendment 23-004
(PEDROTTI)
Recommended Action:
Introduce an Ordinance amending Sections 16.36.030 and 16.52.091 of the Arroyo Grande Municipal Code regarding Emergency Shelters and finding the Ordinance exempt from the California Environmental Quality Act (CEQA) because the Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2), (3).).
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Study Session to Discuss Potential Restrictions on Irrigated Turf Installation and Use Citywide
(PEDROTTI)
Recommended Action:
Receive public comment and provide direction to staff.
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
Item 6.b.
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: June 27, 2023
SUMMARY OF ACTION:
Review and ratify cash disbursements.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $966,155.59 fiscal impact that includes the following items:
Accounts Payable Checks $563,598.80
Payroll & Benefit Checks $402,556.79
RECOMMENDATION:
1) Ratify the attached listing of cash disbursements for the period of May 16 through May 31, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2022-23 budget.
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
June 27, 2023
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. May 16 – May 31, 2023 – Accounts Payable Check Register
2. May 19, 2023 – Payroll and Benefit Check Registers
CITY OF ARROYO GRANDE
CHECK LISTING
MAY 16 - MAY 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 05/16/2023 297521 $ 4,682.69 06/23 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP2 05/16/2023 297521 358.87 06/23 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP3 05/16/2023 297521 602.12 06/23 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP4 05/19/2023 297522 742.77 PD-4613 & PD-4622 WRAP 010.4203.5601 AC DESIGNS5 05/19/2023 297523 600.00 CASH FOR GRASS-600 SQFT 226.4306.5554 PAUL ALANDT6 05/19/2023 297524 164.55 TRAINING-TUITION 010.4204.5501 ALLAN HANCOCK COLLEGE JCCD7 05/19/2023 297525 67.62 OFFICE SUPPLIES 010.4120.5201 AMAZON CAPITAL SERVICES8 05/19/2023 297525 623.01 COMMUNITY OUTREACH-DISPATCH APPRECIATION 010.4201.5504 AMAZON CAPITAL SERVICES9 05/19/2023 297525 28.53 BLDG MAINT-SIGN HOLDERS, SWITCH 010.4201.5604 AMAZON CAPITAL SERVICES10 05/19/2023 297525 753.40 TP 010.4213.5604 AMAZON CAPITAL SERVICES11 05/19/2023 297525 60.28 RESTROOM SIGNS 010.4213.5604 AMAZON CAPITAL SERVICES12 05/19/2023 297525 90.50 KLEENEX TISSUES 010.4213.5604 AMAZON CAPITAL SERVICES13 05/19/2023 297525 43.63 MESH SCREEN STRAINER 010.4430.5605 AMAZON CAPITAL SERVICES14 05/19/2023 297525 (152.70) TONER CARTRIDGE REFUND 220.4303.5201 AMAZON CAPITAL SERVICES15 05/19/2023 297525 581.84 NITRILE GLOVES 220.4303.5255 AMAZON CAPITAL SERVICES16 05/19/2023 297525 226.08 COPY PAPER 010.4102.5201 AMAZON CAPITAL SERVICES17 05/19/2023 297525 61.38 BASKETBALL NETS 219.4460.5304 AMAZON CAPITAL SERVICES18 05/19/2023 297525 367.55 FLEET SUPPLIES-AIRTAGS, CASES 010.4203.5272 AMAZON CAPITAL SERVICES19 05/19/2023 297526 15,241.00 FY22/23 INSTALLMENT #2-NEW ANI 218.4101.5321 ANIMAL SERVICES20 05/19/2023 297527 28,222.59 RADIO PROJECT EQUIPMENTAND INSTALL 271.4202.6201 APPLIED TECHNOLOGY GROUP INC21 05/19/2023 297527 167.92 05/23 COMM MAINT 010.4204.5606 APPLIED TECHNOLOGY GROUP INC22 05/19/2023 297528 6,965.97 PURCHASE WATER METERS FOR FY 2022/23 640.4712.5207 AQUA-METRIC SALES CO(DBA)23 05/19/2023 297529 183.52 ACCT23845101839190 RADIO 010.4145.5403 AT & T24 05/19/2023 297529 31.43 ACCT 23584139568063- ALARM 220.4303.5303 AT & T25 05/19/2023 297530 28.40 BAN#9391033183 805-473-2198 010.4201.5403 AT&T26 05/19/2023 297530 64.52 BAN#9391033187 805-481-6944 010.4201.5403 AT&T27 05/19/2023 297530 163.88 BAN#9391033184 805-473-5100 010.4201.5403 AT&T28 05/19/2023 297531 130.48 05/23 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC29 05/19/2023 297532 1,060.30 PW-6 BRAKES REPAIRED 220.4303.5601 BACK ON THE ROAD AUTOMOBILE30 05/19/2023 297533 151.68 RES#2 FENCE REPAIR-PIPE, STEEL 640.4712.5604 BACKYARD IMPROVEMENT CTR31 05/19/2023 297534 6,982.50 PURCHASING POLICY UPDATE 010.4120.5303 BAKER TILLY US LLP32 05/19/2023 297535 63.41 BUSINESS CARDS-UTILITIES MANAGER 612.4610.5201 BOONE PRINTING & GRAPHICS INC33 05/19/2023 297535 2,374.85 PRINTING SALES TAX MAILER 218.4101.5201 BOONE PRINTING & GRAPHICS INC34 05/19/2023 297535 63.41 BUSINESS CARDS-EXECUTIVE SECRETARY 010.4307.5201 BOONE PRINTING & GRAPHICS INC35 05/19/2023 297536 31,445.49 BUILDING DEPARTMENT SERVICES 010.4212.5303 BPR CONSULTING GROUP LLC36 05/19/2023 297537 644.94 6 TON ASPHALT FOR TRENCH PATCH 640.5946.7001 CALPORTLAND CONSTRUCTION37 05/19/2023 297538 32.73 SOTO-ANTIFREEZE 010.4430.5603 CARQUEST AUTO PARTS38 05/19/2023 297538 49.10 SOTO- ANTIFREEZE 010.4430.5603 CARQUEST AUTO PARTS39 05/19/2023 297539 987.20 ACCT#8245100960223598 PD VOICE 010.4145.5401 CHARTER COMMUNICATIONS
CITY OF ARROYO GRANDE
CHECK LISTING
MAY 16 - MAY 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name40 05/19/2023 297539 $ 1,349.00 ACCT#8245100960302509 CITY HALL 211.4101.5330 CHARTER COMMUNICATIONS41 05/19/2023 297540 58.63 ACCT#090058901-CITY HALL TV 010.4145.5401 CHARTER COMMUNICATIONS42 05/19/2023 297541 425.00 04/23 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF43 05/19/2023 297542 611.10 REFUND FOR MINOR EXCEPTION - APP WITHDRAWN 010.0000.4514 JAMES DEERING 44 05/19/2023 297543 372.59 ACCT2901-1271650-01 METRO INTERNET 010.4140.5303 DIGITAL WEST NETWORKS INC45 05/19/2023 297544 1,440.37 WELL#3 CHECK VALVE 640.4711.5603 FAMCON PIPE AND SUPPLY INC46 05/19/2023 297544 1,039.25 WELL#3 AIR VAC VALVE & BALL VALVE 640.4711.5603 FAMCON PIPE AND SUPPLY INC47 05/19/2023 297545 1,423.16 TRASH CAN LINERS 220.4303.5613 FASTENAL COMPANY48 05/19/2023 297546 9,325.00 OAK PARK DRAINAGE REPAIR PROJECT PW 2020-04 350.5795.7301 FILIPPIN ENGINEERING49 05/19/2023 297547 1,394.38 01/23-03/23 CJIS SYSTEM ACCESS 010.4204.5606 GSA-INFORMATION TECH 50 05/19/2023 297548 106.08 04/23 PORTABLE TOILET RENTAL 220.4303.5552 HARVEY'S HONEY HUTS 51 05/19/2023 297549 97.24 FUEL-PD 010.4203.5608 JB DEWAR, INC52 05/19/2023 297550 25.84 SCREWDRIVER SET, SPRAY PAINT 010.4213.5255 MINER'S ACE HARDWARE, INC53 05/19/2023 297550 44.16 TRAY, ROLLER, FRAME, PAINT BRUSHES 010.4213.5255 MINER'S ACE HARDWARE, INC54 05/19/2023 297550 7.53 FENCE POST 010.4213.5255 MINER'S ACE HARDWARE, INC55 05/19/2023 297550 4.53 FASTENERS 010.4213.5255 MINER'S ACE HARDWARE, INC56 05/19/2023 297550 30.16 AUGER 010.4213.5273 MINER'S ACE HARDWARE, INC57 05/19/2023 297550 86.99 WHEEL TAPE MEASURE 612.4610.5273 MINER'S ACE HARDWARE, INC58 05/19/2023 297550 8.61 SALT-METER BOX REPLACEMENT-CJS 640.4712.5255 MINER'S ACE HARDWARE, INC59 05/19/2023 297551 34.16 ELECTRIC-352 LA CANADA 640.4711.5402 PACIFIC GAS & ELECTRIC CO60 05/19/2023 297551 4.54 ELECTRIC-484 BAKEMAN 219.4460.5304 PACIFIC GAS & ELECTRIC CO61 05/19/2023 297552 119.95 05/23 WIFI HUBNER SITE 010.4201.5403 PEAKWIFI LLC62 05/19/2023 297553 251.63 POSTAGE MACHINE LEASE 010.4204.5602 PITNEY BOWES, INC63 05/19/2023 297555 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY64 05/19/2023 297555 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY65 05/19/2023 297555 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY66 05/19/2023 297555 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY67 05/19/2023 297555 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY68 05/19/2023 297555 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY69 05/19/2023 297555 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY70 05/19/2023 297555 45.63 WOMEN'S CTR MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY71 05/19/2023 297555 27.13 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY72 05/19/2023 297555 29.88 REC DEPT MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY73 05/19/2023 297555 19.50 PARKS MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY74 05/19/2023 297555 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY75 05/19/2023 297555 45.63 WOMENS CTR MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY76 05/19/2023 297555 27.63 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY77 05/19/2023 297555 29.88 REC CTR MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY78 05/19/2023 297555 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY
CITY OF ARROYO GRANDE
CHECK LISTING
MAY 16 - MAY 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name79 05/19/2023 297555 $ 45.63 WOMENS CTR MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY80 05/19/2023 297555 27.13 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY81 05/19/2023 297555 29.88 REC CTR MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY82 05/19/2023 297555 152.70 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY83 05/19/2023 297555 247.56 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY84 05/19/2023 297555 133.32 SOTO SPORTS COMPLEX UNFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY 85 05/19/2023 297555 190.17 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY86 05/19/2023 297555 133.32 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY87 05/19/2023 297555 261.98 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY88 05/19/2023 297556 15.00 04/23 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER89 05/19/2023 297557 199.00 REFUND SCIENCE CAMP 010.0000.4605 KEVIN SHAH90 05/19/2023 297558 52,829.13 11/8/22 CONSOLIDATED GENERAL MUNICIPAL ELECTION 010.4002.5506 SLO COUNTY CLERK-RECORDER91 05/19/2023 297559 147.85 GAS SERVICES-1375 ASH 010.4145.5401 SOCALGAS92 05/19/2023 297559 14.30 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS93 05/19/2023 297559 94.89 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS94 05/19/2023 297560 3,500.00 05/23 TBID ADMIN 240.4150.5303 SOUTH COUNTY CHAMBERS95 05/19/2023 297561 378.10 COMMUNICATIONS-LIDAR REPAIR 010.4204.5606 STALKER RADAR96 05/19/2023 297562 1,411.85 RENT 80' MANLIFT 010.4430.5552 SUNBELT RENTALS INC97 05/19/2023 297563 1,644.50 DATACOVE EMAIL ARCHIVER - ANNUAL RENEWAL 010.4140.5303 TANGENT98 05/19/2023 297564 2,795.00 MAP CHECKING SERVICES 010.4301.5303 TETRA TECH INC99 05/19/2023 297565 75.00 04/23 INVESTIGATIVE SVCS 010.4204.5303 TRANSUNION RISK100 05/19/2023 297566 5,100.00 TOTAL COMPENSATION STUDY PROJECT 010.4110.5303 UNCOMPLICATE HR INC101 05/19/2023 297567 3,000.00 POSTAGE BY PHONE 010.4145.5208 US POSTAL SERVICE 102 05/19/2023 297568 2,422.00 PERMIT #37-WATER EMERGENCY RESCINDED 640.4710.5208 US POSTMASTER103 05/19/2023 297569 29,080.09 04/23 TBID SOCIAL MEDIA MKTG 240.4150.5301 VERDIN MARKETING INK104 05/19/2023 297570 950.00 WSC AG 2021 UWMP PREP FOR URBAN FY 22-23 640.4710.5303 WATER SYSTEMS CONSULTING INC105 05/19/2023 297571 125.00 TEMP SHOWER REPAIR-FCFA 010.4213.5303 WATERBOYS PLUMBING106 05/19/2023 297572 168.08 UB Refund Cst #00026831 640.0000.2301 JUDY GARGAS107 05/19/2023 297573 12.69 UB Refund Cst #00025087 640.0000.2301 CHARLES & JEAN GRIFFITH108 05/19/2023 297574 156.96 UB Refund Cst #00028014 640.0000.2301 HOUSING AUTHORITY OF SLO109 05/19/2023 297575 143.38 UB Refund Cst #00028050 640.0000.2301 MAUREEN LAMPI110 05/19/2023 297576 44,352.28 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE111 05/19/2023 297576 52,567.36 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE112 05/19/2023 297576 13,017.52 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE113 05/19/2023 297577 4,362.00 UNEMPLYMT-2 RECIPIENTS 010.4919.5142 CA ST EMPLOYMENT DEVEL DEPT114 05/19/2023 297578 17,075.82 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT115 05/19/2023 297578 2,012.41 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT116 05/19/2023 297579 565.60 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT117 05/19/2023 297580 3,780.51 DEFERRED COMPENSATION - EE % 011.0000.2117 ICMA RETIREMENT CORP
CITY OF ARROYO GRANDE
CHECK LISTING
MAY 16 - MAY 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name118 05/19/2023 297580 $ 17,767.20 DEFERRED COMPENSATION - EE 011.0000.2117 ICMA RETIREMENT CORP119 05/19/2023 297580 891.66 DEFERRED COMPENSATION - ER 011.0000.2117 ICMA RETIREMENT CORP120 05/19/2023 297580 550.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP121 05/19/2023 297580 177.07 ROTH % - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP122 05/19/2023 297581 35,663.65 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT123 05/19/2023 297581 47,032.21 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT124 05/19/2023 297581 117.11 PERS BUYBACK - AFTER TAX: Payment 011.0000.2106 PERS - RETIREMENT125 05/19/2023 297581 1,160.43 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT126 05/19/2023 297581 (0.05) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT127 05/19/2023 297582 1,372.08 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA128 05/26/2023 297583 750.00 10/22 WEBSITE STREAMING & ARCHIVING 010.4002.5303 AGP VIDEO, INC129 05/26/2023 297583 2,340.00 10/22 CABLECASTING 010.4002.5330 AGP VIDEO, INC130 05/26/2023 297584 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 NATISHA APODACA131 05/26/2023 297585 3,319.49 (10) 1" WATER METERS 640.4712.5610 AQUA-METRIC SALES CO(DBA)132 05/26/2023 297586 175.00 MONTHLY DO INSPECTION-FUEL PUMP 010.4305.5273 B & T SVC STN CONTRACTORS, INC133 05/26/2023 297587 198.00 REFUND SUMMER SESSION 1 PRESCHOOL 010.0000.4603 STEPHANIE BAILEY134 05/26/2023 297588 279.00 FINGERPRINT/LIVESCAN-PD IN,OUT 010.4204.5329 CA ST DEPT OF JUSTICE135 05/26/2023 297589 199.98 ACCT#8245100960104152 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS136 05/26/2023 297590 5,321.25 04/23 STAFF AUGMENTATION 010.4140.5303 CIO SOLUTIONS LP137 05/26/2023 297590 4,401.25 MICROSOFT 365 MIGRATION 010.4140.5303 CIO SOLUTIONS LP138 05/26/2023 297590 4,768.00 05/23 CIO IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP139 05/26/2023 297590 1,460.00 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP140 05/26/2023 297590 5,922.00 MICROSOFT 365 010.4140.5303 CIO SOLUTIONS LP141 05/26/2023 297591 50.00 PARK DEPOSIT REFUND-RGP 010.0000.2206 KATIE CORNER142 05/26/2023 297592 25.00 REFUND PRESCHOOL REGISTRATION 010.0000.4603 STEPHANIE CURCIO143 05/26/2023 297593 368.63 KYOCERA PRINTER LEASE 010.4421.5701 DE LAGE LANDEN FINANCIAL SVCS144 05/26/2023 297594 2,433.50 1- 8" MJ X MJ GATE VALVE WITH ACCESORY KIT 640.4712.5610 FAMCON PIPE AND SUPPLY INC145 05/26/2023 297595 19.51 PRESSURE WASHER HOSE 010.4213.5604 FARM SUPPLY CO146 05/26/2023 297596 102.89 CANDIDATE STATEMENT REFUND-11/8/22 ELECTION 010.4002.5506 BEN FRANCO147 05/26/2023 297597 145.41 FLOWERS- J KEEN, FORMER PC 010.4101.5504 GRAND BOUQUET148 05/26/2023 297598 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 DUSTIN GRISE149 05/26/2023 297599 102.89 CANDIDATE STATEMENT REFUND-11/8/22 ELECTION 010.4002.5506 JAMES GUTHRIE150 05/26/2023 297600 43.76 CANDIDATE STATEMENT REFUND-11/8/22 ELECTION 010.4002.5506 DALE HANSON151 05/26/2023 297601 499.21 FL36 METERBOX & LID FOR SOTO 010.4430.5605 ICONIX WATERWORKS (US) INC152 05/26/2023 297602 175.00 REFUND ROBLOX DUPLICATE PYMT 010.0000.4605 DESIREE INGALLS153 05/26/2023 297603 375.00 BASKETBALL SCOREKEEPER- 25 GAMES 010.4424.5352 JHADE LA PAZ154 05/26/2023 297604 1,166.00 CASH FOR GRASS-1166 SQ FT 226.4306.5554 ALAN LAYSHOT155 05/26/2023 297605 668.00 CASH FOR GRASS- 668 SQFT 226.4306.5554 CAROL LEE156 05/26/2023 297606 340.46 BLOWER, TIES 010.4430.5603 MINER'S ACE HARDWARE, INC
CITY OF ARROYO GRANDE
CHECK LISTING
MAY 16 - MAY 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name157 05/26/2023 297606 $ 8.61 SALT FOR TREE ROOTS 220.4303.5613 MINER'S ACE HARDWARE, INC158 05/26/2023 297607 50.00 PARK DEPOSIT REFUND-RGP 010.0000.2206 ERICA MORRISON159 05/26/2023 297608 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 CHRIS MUNOZ JR160 05/26/2023 297609 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 CANDICE MURRAY161 05/26/2023 297610 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 THERESA NASH162 05/26/2023 297611 567.57 POSTAGE MACHINE LEASE 2/28-5/27 010.4102.5602 PITNEY BOWES, INC163 05/26/2023 297612 113.96 CANDIDATE STATEMENT REFUND-11/8/22 ELECTION 010.4002.5506 GAEA POWELL164 05/26/2023 297613 113.96 CANDIDATE STATEMENT REFUND-11/8/22 ELECTION 010.4002.5506 CAREN RAY RUSSOM165 05/26/2023 297614 850.00 CASH FOR GRASS- 850 SQ FT 226.4306.5554 MICHAEL ROHLA166 05/26/2023 297615 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 ROTARY CLUB OF AG167 05/26/2023 297615 106.00 PARK RENTAL REFUND-ELM ST 010.0000.4354 ROTARY CLUB OF AG168 05/26/2023 297615 27.00 REFUND BOUNCE HOUSE FEE 010.0000.4354 ROTARY CLUB OF AG169 05/26/2023 297615 262.00 REFUND SPECIAL EVENT FEE 010.0000.4354 ROTARY CLUB OF AG170 05/26/2023 297616 224.75 CANDIDATE STATEMENT REFUND-11/8/22 ELECTION 010.4002.5506 KATHLEEN SECREST171 05/26/2023 297617 1,184.00 CASH FOR GRASS-1184 SQFT 226.4306.5554 SHEILA SEMANA172 05/26/2023 297618 161.17 SOTO-BRASS BALL VALVES, MALE ADAPTOR 010.4430.5605 SITEONE LANDSCAPE SUPPLY LLC173 05/26/2023 297619 40.00 REFUND MOTHERS DAY TEA 010.0000.4607 CAROLINE SMULLEN174 05/26/2023 297620 608.73 IMPACT WRENCH 010.4305.5273 TCA TOOLS INC175 05/26/2023 297621 300.00 (6) 2023 CENTRAL COAST SYMPOSIUM 010.4101.5303 THE CENTRE FOR ORGANIZATION176 05/26/2023 297622 47.35 MEETING SUPPLIES-INSTACART 010.4001.5201 U.S. BANK177 05/26/2023 297622 210.00 CHANNEL COUNTIES DIVISION DINNER 010.4001.5501 U.S. BANK178 05/26/2023 297622 65.00 CCAC OFFICE SUPPLIES 010.4002.5201 U.S. BANK179 05/26/2023 297622 784.73 CCAC CONFERENCE 4/11-4/14-LODGING 010.4002.5501 U.S. BANK180 05/26/2023 297622 1,500.00 TCC SERIES 400 REGISTRATION 010.4002.5501 U.S. BANK181 05/26/2023 297622 812.17 TRAINING-LODGING, MEALS, PARKING 010.4002.5501 U.S. BANK182 05/26/2023 297622 59.74 MEETING SUPPLIES-INSTACART 010.4101.5201 U.S. BANK183 05/26/2023 297622 35.00 CHANNEL COUNTIES DIVISION DINNER 010.4101.5501 U.S. BANK184 05/26/2023 297622 6.00 PARKING 010.4101.5501 U.S. BANK185 05/26/2023 297622 58.00 SPECIAL DEPT SUPPLIES-NEWSLETTER 010.4102.5255 U.S. BANK186 05/26/2023 297622 39.45 CUST SVC TRAINING WEBINAR SUPPIES 010.4120.5501 U.S. BANK187 05/26/2023 297622 6.00 PARKING-TRAINING 010.4120.5501 U.S. BANK188 05/26/2023 297622 124.78 BOOTS-COMMUNITY SERVICES 010.4130.5148 U.S. BANK189 05/26/2023 297622 66.35 OFFICE MAX-OFFICE SUPPLIES 010.4130.5201 U.S. BANK190 05/26/2023 297622 786.49 EPA CONF/TRAINING-LODGING 010.4130.5501 U.S. BANK191 05/26/2023 297622 875.10 PLANNING COMM ACADEMY-LODGING 010.4130.5501 U.S. BANK192 05/26/2023 297622 818.78 PLANNING COMM ACADEMY-LODGING 010.4130.5501 U.S. BANK193 05/26/2023 297622 50.00 APA PLANNING ACADEMY-PLANNING MGR 010.4130.5503 U.S. BANK194 05/26/2023 297622 891.99 CODE TWO SUBSCRIPTION 010.4140.5303 U.S. BANK195 05/26/2023 297622 588.82 ZOOM 010.4140.5303 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MAY 16 - MAY 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name196 05/26/2023 297622 $ 250.00 CALL IN STUDIO- REFUNDED ON 5/15/23 STATEMENT 010.4140.5303 U.S. BANK197 05/26/2023 297622 58.83 LENOVO WEBCAM 010.4140.5602 U.S. BANK198 05/26/2023 297622 37.68 (5) DISPLAY PORT TO VGA ADAPTER 010.4140.5602 U.S. BANK199 05/26/2023 297622 56.90 AUTHORIZE.NET CC FEE 010.4145.5555 U.S. BANK200 05/26/2023 297622 451.91 OFFICE SUPPLIES-TONERS, INDEX 010.4201.5201 U.S. BANK201 05/26/2023 297622 485.61 EMPLOYEE WELLNESS SUPPLIES 010.4201.5303 U.S. BANK202 05/26/2023 297622 3,412.83 LEADERSHIP WORKSHOP 010.4201.5501 U.S. BANK203 05/26/2023 297622 85.67 CALLOUT-COFFEE, FOOD FOR PERIM 010.4201.5501 U.S. BANK204 05/26/2023 297622 259.49 COMMUNITY OUTREACH SUPPLIES 010.4201.5504 U.S. BANK205 05/26/2023 297622 140.47 FLOWERS FOR EMPLOYEE 010.4201.5504 U.S. BANK206 05/26/2023 297622 205.54 GREASE GUN 010.4305.5273 U.S. BANK207 05/26/2023 297622 1,218.27 DOG WASTE DEPOT-DOGGIE BAGS 010.4420.5255 U.S. BANK208 05/26/2023 297622 120.00 PESTICIDE APP TRAINING WEBINAR 010.4420.5501 U.S. BANK209 05/26/2023 297622 254.93 TRASSIG PLAYGROUND SURFACE REPAIR KIT 010.4420.5605 U.S. BANK210 05/26/2023 297622 19.50 GOLDEN DONUT-DONUTS 010.4421.5255 U.S. BANK211 05/26/2023 297622 98.08 SLOCAPRA MEETING SUPPLIES-STAR 010.4421.5255 U.S. BANK212 05/26/2023 297622 81.28 CPRS CONFERENCE SUPPLIES 010.4421.5255 U.S. BANK213 05/26/2023 297622 289.24 CPRS CONFERENCE-HOTEL, FOOD 010.4421.5501 U.S. BANK214 05/26/2023 297622 223.45 PRESCHOOL SUPPLIES 010.4423.5253 U.S. BANK215 05/26/2023 297622 125.00 ADVERTISING 010.4424.5251 U.S. BANK216 05/26/2023 297622 1,681.70 THE TOP SHOP-PICKLEBALL T SHIRTS 010.4424.5251 U.S. BANK217 05/26/2023 297622 1,431.93 EGG HUNT SUPPLIES-AMAZON, VIRT JUICE 010.4424.5252 U.S. BANK218 05/26/2023 297622 406.93 FUN EXPRESS-EGG HUNT SUPPLIES 010.4424.5252 U.S. BANK219 05/26/2023 297622 1,373.69 SPECIAL EVENT SUPPLIES-EGG HUNT 010.4424.5252 U.S. BANK220 05/26/2023 297622 22.33 PUBLIC RELATIONS-REC FACEBOOK 010.4424.5353 U.S. BANK221 05/26/2023 297622 470.64 EGG HUNT SUPPLIES-BRAND CREATIVE 010.4424.5353 U.S. BANK222 05/26/2023 297622 841.83 SCHOOL YEAR SUPPLIES 010.4425.5255 U.S. BANK223 05/26/2023 297622 232.37 SNACK SUPPLIES 010.4425.5259 U.S. BANK224 05/26/2023 297622 335.46 CONTRACT SVCS 010.4425.5303 U.S. BANK225 05/26/2023 297622 98.25 FULL SOURCE-RAIN GEAR 220.4303.5255 U.S. BANK226 05/26/2023 297622 47.15 CLORE AUTOMOTIVE-AC ADAPTER KIT 220.4303.5255 U.S. BANK227 05/26/2023 297622 210.25 TRAINING-COURSE PKG PW 220.4303.5501 U.S. BANK228 05/26/2023 297622 193.95 (2) NEW RADIOS, ANTENNAS FOR TRAFFIC CONTROL 220.4303.5613 U.S. BANK229 05/26/2023 297622 286.35 EBAY-WATER DEPT PIPE CUTTER 612.4610.5273 U.S. BANK230 05/26/2023 297622 184.86 BOOTS- MAINT WORKER III UTILITIES 640.4712.5148 U.S. BANK231 05/26/2023 297622 1,018.50 WATER COURSE PACKAGES & MANUAL 640.4712.5501 U.S. BANK232 05/26/2023 297622 125.00 WATER TEST BOOKLET 640.4712.5501 U.S. BANK233 05/26/2023 297622 1,866.15 (4) INDUSTRIAL SHELVES FOR SEA 640.4712.5604 U.S. BANK234 05/26/2023 297622 193.95 (2) NEW RADIOS, ANTENNAS FOR TRAFFIC CONTROL 640.4712.5610 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MAY 16 - MAY 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name235 05/26/2023 297622 $ 126.75 SHIPPING/POSTAGE 010.4201.5208 U.S. BANK236 05/26/2023 297622 76.93 LENOVO WIRELESS KEYBOARD & MOUSE 010.4307.5201 U.S. BANK237 05/26/2023 297622 226.34 SUPPLIES FOR STAFF MEETING 010.4307.5201 U.S. BANK238 05/26/2023 297622 3,500.09 TRAINING-LODGING 010.4203.5501 U.S. BANK239 05/26/2023 297622 16.05 TRAINING-PARKING 010.4203.5501 U.S. BANK240 05/26/2023 297622 466.25 FUEL 010.4203.5608 U.S. BANK241 05/26/2023 297622 135.71 RIFLE MAGAZINES 010.4204.5255 U.S. BANK242 05/26/2023 297622 171.76 TRAINING-LODGING 010.4204.5501 U.S. BANK243 05/26/2023 297622 1,468.30 PRACTICE AMMO 010.4204.5501 U.S. BANK244 05/26/2023 297622 65.00 COFFEE-CALLOUT DEBRIEF 010.4204.5501 U.S. BANK245 05/26/2023 297622 96.84 FUEL 010.4204.5608 U.S. BANK246 05/26/2023 297622 56.25 GOLDEN DONUT-VOLUNTEER SUPPLIES 010.4424.5250 U.S. BANK247 05/26/2023 297622 1,983.83 LENOVO THINKPAD CASE & LAPTOP 010.4140.5702 U.S. BANK248 05/26/2023 297622 99.00 PUBLIC RELATIONS-COMMUNITY SURVEY 010.4101.5504 U.S. BANK249 05/26/2023 297623 1,618.45 ANNUAL WATER QUALITY MAILING 640.4710.5201 US POSTMASTER250 05/26/2023 297624 150.00 5/13 MOTHERS DAY TEA ART LESSONS 010.4424.5252 PEGGY VALKO251 05/26/2023 297625 304.08 ACCT#472480460-00002 CITY IPAD 010.4145.5403 VERIZON WIRELESS252 05/26/2023 297625 866.57 ACCT#208620661-00002 PD CELLPHONES 010.4201.5403 VERIZON WIRELESS253 05/26/2023 297626 4,515.00 SOCCER WINTER SESSION 2 & SATURDAYS 010.4424.5351 YOUTH EVOLUTION BASKETBALL254 05/26/2023 297627 678.92 AFLAC PRE TAX: Payment 011.0000.2126 AFLAC INSURANCE255 05/26/2023 297628 3,003.60 POLICE DEPT DUES: Payment 011.0000.2116 ARROYO GRANDE POLICE ASSN256 05/26/2023 297629 3,740.00 AG CAREER FIREFIGHTERS ASSN: Payment 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS257 05/26/2023 297630 43.90 PRE-PAID LEGAL SERVICES: Payment 011.0000.2125 LEGALSHIELD258 05/26/2023 297631 1,294.86 SEIU DUES: Payment 011.0000.2118 S.E.I.U. LOCAL 620 $ 563,598.80
ATTACHMENT 2
.
General Fund 351,106.04 5101 Salaries Full time 228,872.56 Streets Fund 15,408.75 5101 Volunteer Employee Retirement - Sewer Fund 9,588.99 5102 Salaries Part-Time - PPT 3,760.43 Water Fund 26,453.01 5103 Salaries Part-Time - TPT 20,202.99 402,556.79 5105 Salaries OverTime 9,470.35
5106 Salaries Strike Team OT -
5107 Salaries Standby 1,117.60
5108 Holiday Pay 378.96
5109 Sick Pay 5,187.02
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 8,447.66 5113 Vacation Pay 6,507.65
Public Works - Maintenance 571.49 5114 Comp Pay 5,737.49 Public Works - Enterprise 451.20 5115 Annual Leave Pay 12,240.85 Recreation - Administration - 5116 Salaries - Police FTO 180.80 Recreation - Special Events - 5121 PERS Retirement 30,578.38 Children In Motion - 5122 Social Security 21,126.00
5123 PARS Retirement 274.44 9,470.35
5126 State Disability Ins. 839.17
5127 Deferred Compensation 766.66
5131 Health Insurance 48,399.82
5132 Dental Insurance 2,797.36
5133 Vision Insurance 761.93
5134 Life Insurance 411.15
5135 Long Term Disability 625.24
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 837.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 179.94
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,152.50
402,556.79
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
04/28/2023 - 05/11/2023
5/19/2023
BY FUND BY ACCOUNT
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Approval of Fiscal Year 2023-24 Appropriation Limit DATE: June 27, 2023
SUMMARY OF ACTION:
Calculating the appropriation limit from tax proceeds is required annually by Propositions 4 and 111, and Government Code section 7900 et seq. Adoption of a Resolution establishing the appropriation limit from tax proceeds for Fiscal Year (FY) 2023-24 will ensure compliance with these requirements.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no significant fiscal or personnel impacts associated with approval of the appropriation limit.
RECOMMENDATION:
1) Adopt a Resolution establishing the appropriation limit from tax proceeds for FY 2023- 24; and 2) Determine that the adoption of the resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) BACKGROUND:
Proposition 4, known as the Gann Initiative, was approved by California voters in 1979 adding Article XIIIB to the State Constitution. This article established an annual limit (Gann Limit) on the appropriations of tax proceeds for government agencies. In 1990, the article was modified by Proposition 111 and SB 88. Proposition 111 included new adjustment formulas allowing cities a choice in methodologies for determining both the annual growth and inflation factors. The annual population growth factor can be calculated by using the greater of the City of Arroyo Grande or County population growth. Agencies have a choice of using the growth in California per capita personal income, or the growth
Item 9.b.
City Council
Consideration of Approval of Fiscal Year 2023-24 Appropriation Limit June 27, 2023
in non-residential assessed valuation due to new construction within the City of Arroyo Grande. In May 2023, the California Department of Finance released population and per capita personal income information. The population between January 2022 and January 2023 for the City decreased by one point two percent (-1.2%) and the County population decreased by a half-percent (-0.5%). For FY 2023-24, the change in per capita personal income from the prior year increased by four point forty-four percent (4.44%).
In accordance with Proposition 111, the City’s annual spending limit must be approved by Council at the beginning of each fiscal year. The limit is calculated using the previous year’s appropriation limit ($26,838,434) multiplied by the per capita personal income percentage increase (4.44%) and multiplied again by the greater available population growth factor, which for FY 2023-24 is the County’s -0.5%.
ANALYSIS OF ISSUES:
The City is responsible for separating citywide revenues between tax and non-tax revenue and applying the formula to the cumulative appropriation limit. For Fiscal Year 2023-24, the appropriation limit has been calculated to be $27,890,501. This calculation means the City cannot appropriate more than $27,890,501 of tax-based revenues in FY 2023-24. The estimated proceeds of taxes subject to appropriation limit for the proposed 2023-24 fiscal year budget is estimated to be $19,991,979, which is approximately $7.9 million less than the appropriation limit. Therefore, the City is in compliance with Article XIIIB of the California Constitution.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution establishing the appropriation limit for FY 2023-24; or
2. Revise and adopt a Resolution establishing the appropriation limit for FY 2023-24; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution establishing the appropriation limit for FY 2023-24 will ensure that the City is in compliance with Propositions 4 and 111 and Government Code section 7900 et seq.
DISADVANTAGES:
There are no disadvantages identified with the recommended action.
ENVIRONMENTAL REVIEW:
The Resolution establishing the appropriation limit for FR 2023-24 is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
Item 9.b.
City Council
Consideration of Approval of Fiscal Year 2023-24 Appropriation Limit June 27, 2023
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A TAX PROCEEDS
EXPENDITURE APPROPRIATION LIMIT FOR FISCAL
YEAR 2023-2024
WHEREAS, sections 7900 et seq. of the Government Code provide for the effective and efficient implementation of Article XIIIB of the California Constitution; and WHEREAS, Government Code sections 7901 through 7914 provide that each year, the governing body of each local jurisdiction shall, by resolution adopted at a regularly scheduled meeting, establish the annual adjustment factors to be used and the tax proceeds expenditure appropriation limit; and
WHEREAS, the Resolution establishing the appropriation limit for FR 2023-24 is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Arroyo Grande as follows:
1. The California per capita income and the population for the County of San Luis Obispo, California are recognized as the annual adjustment factors for Fiscal Year 2023-2024.
2. The appropriation limit for Fiscal Year 2023-2024 is hereby set at twenty-seven million, eight hundred ninety thousand, seven hundred four dollars ($27,890,704).
3. Documentation used in the determination of the tax proceeds expenditure appropriation limit is attached hereto as Exhibit A and incorporated herein by this reference.
4. This Resolution is effective on its date of adoption.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 27th day of June, 2023.
ATTACHMENT 1
RESOLUTION NO.
PAGE 2
______________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
______
WHITNEY MCDONALD, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 1
EXHIBIT A
Appropriation limit for 2022-23 26,838,434 (A)
Multiplied by the appropriation limit change factors:
Per Capita Personal Income Change: 4.44%
=
100
Population Factor - San Luis Obispo County
2022 275,461
2023 274,071 -0.50%
(1,390)
= =
274,071 100
Appropriation limit factor: (B x C) 1.0392 (D)
APPROPRIATION LIMIT FOR FISCAL YEAR 2023-24 (A x D) $ 27,890,501 $ 19,991,979
Amount under (over) limit 7,898,522
CITY OF ARROYO GRANDE
CALCULATION OF APPROPRIATION LIMIT FROM TAX PROCEEDS
FOR FISCAL YEAR 2023-24
ESTIMATED 2023-24 PROCEEDS OF TAXES SUBJECT
TO APPROPRIATION LIMIT
Conversion to ratio:
(1,390) -0.50% +100 0.99503
(C)
Conversion to ratio: 4.44% +100
1.0444
(B)
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Whitney McDonald, City Manager
Bill Robeson, Assistant City Manager/Public Works Director BY: Nicole Valentine, Administrative Services Director
SUBJECT: Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
DATE: June 27, 2023
SUMMARY OF ACTION:
Adoption of the Attached Resolutions for the Fiscal Year (FY) 2023-25 Biennial Budget and 5-year Capital Improvement Budget will allow the City to continue funding all City services after the end of the current fiscal year on June 30, 2023, and to meet Councildirected goals and priorities for the upcoming two fiscal years.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed FY 2023-25 Biennial Budget recommends approximately $91.8 million in expenditures, including operating costs such as salaries, benefits, services, supplies, maintenance, debt service, and capital related items, over the next two fiscal years. The Consolidated General Fund budget includes approximately $55.4 million, or about $27.7 million in expenditures each year of the Biennial Budget. The projected fund balance for the Consolidated General Fund at the end of FY 2024-25 is $6,508,947 or 21.6%. The 5- year Capital Improvement Program Budget allocates $54.6 million for projects, from various funding sources, over a 5-year period.
The budget as presented is balanced in both years with using reserves, maintains adequate reserves at or above policy levels, and addresses several goals and priorities discussed previously with the City Council.
RECOMMENDATION:
1) Adopt a Resolution approving the FY 2023-25 Biennial Budget and 2) Adopt a Resolution approving the FY 2023-28 Capital Improvement Program Budget.
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
BACKGROUND:
Every two years, staff and Council prepare a Biennial Budget document, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. Work has been underway since January to develop the upcoming biennial budget for Fiscal Years 2023-25. The anticipated 5-step process and timeline for this budget cycle is depicted below:
On January 3, 2023, an Arroyo Grande Community Priorities Survey was published. This 5-question online survey was posted on the City website and promoted on social media channels. The survey was open for more than one month and closed on February 20th.
The survey allowed community members to provide input regarding their thoughts on what the top priorities should be for the City over the next 2-3 years. The survey included a combination of multiple choice and short response questions. A summary of the responses was included in with the March 2, 2023, Special Council Meeting Staff Report.
At the March 2nd Special Council Meeting, Council established four (4) major City goals for staff to prioritize for the upcoming biennial budget cycle. The goals were established
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
considering the results of the community survey and input from the public and staff. This set of priorities has been used by staff to create work plans and the proposed biennial budget. Work Plans to achieve the four major City goals have been incorporated into the FY 2023-25 Biennial Budget included in Attachment 1.
The four major goals are:
On March 14, 2023, Council received an update on the General Fund Five-Year Financial forecast. The City of Arroyo Grande’s Forecast is a long-range fiscal planning tool that has served as the framework for the development of the FY 2023-24 and FY 2024-25 General Fund Biennial Budget.
On May 9, 2023, Council provided direction on the 5-year Capital Improvement Program (CIP) budget and the 5-Year Local Sales Tax Fund Expenditures Program. On May 16, 2023, the CIP was provided to the Planning Commission for determination of consistency with the City’s General Plan.
On May 23, 2023, Council reviewed the Preliminary FY 2023-25 Biennial Operating Budget and provided feedback to staff in preparation for the public hearing. The presentation included discussion regarding:
Proposed Staffing Changes
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
Vehicle Replacement Requests
Significant Budget Requests related to the Major City Goals and Priorities Appropriation of Excess Available Consolidated General Fund Balance Review of changes related to Enterprise and Special Review Funds The FY 2023-25 Biennial Budget described further below and proposed in Attachment 1 incorporates the direction provided by Council during the May 23rd discussion.
On June 13, 2023, staff presented the FY 2023-25 Biennial Budget and 5-Year CIP Budget for review and public comment during a Public Hearing. Following the public hearing, Council directed staff to present the Biennial Budget and CIP Budget, as proposed, for adoption on June 27, 2023.
ANALYSIS OF ISSUES
The FY 2023-24 and FY 2024-25 proposed budgets present a balanced budget, with excess revenues and fund balance sufficient to cover recommended work plan and capital project budget expenditures. The FY 2023-24 proposed budget includes a total of $24.6 million in revenues and $25.3 million in operating and capital budget for a net of $720,000 more expenditures than revenues. The operating budget is balanced, with a $6.3 million net operating surplus. Identified expenditures that exceed revenues are for one-time projects that the City has been anticipating. Fund balances accumulated over time offset the additional expenditures.
The FY 2024-25 proposed budget includes a total of $25.2 million in revenues and $30.1 million in operating and capital expenditures for a net of $4.9 million more expenditures than revenues. The operating budget is balanced, with a $493,851 net operating surplus.
Consolidated General Fund Revenues
As shown in the chart below, Sales and Property Taxes comprise the largest source of revenue in the General Fund, together accounting for approximately 66% of revenue in that fund. Given this dependence on just two revenue sources, fluctuations in the amount of taxes received can have profound impacts on the City’s ability to provide services.
Fortunately, as long as the real estate market stays reasonably strong, property taxes are a relatively stable revenue source.
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
Chart 1 – FY 2023-24 Consolidated General Fund Revenues - $24.6 million total Overall, General Fund tax revenues have been trending upward over the past several years and are expected to increase in both years of the Biennial Budget. Based on the latest information provided by the County Auditor-Controller’s Office, property taxes are expected to increase 3.3% during FY 2023-24 and another 3.5% during FY 2024-25. This is the result of an increase in the assessed valuation of properties in Arroyo Grande and a housing market that has remained robust throughout the past year.
Sales tax receipts have remained consistent throughout the past year. As discussed during the Fiscal Outlook presentation in March and during the preliminary budget discussion on May 23, 2023, the City’s sales tax consultant (HdL) projected a reduction in sales tax revenues of 1.1% in FY 2023-24 due to an anticipated minor economic slowdown. These projections reflect expected declines in categories like automobiles and transportation, fuel and service stations, and general consumer goods. The lower projections in these categories are the result of lower expected consumer demand in the short-term and, in the case of fuel, lower prices at the pump. This budget is projecting an increase in sales tax revenues of 2.8% in FY 2024-25, as the economy is only anticipating a minor slowdown.
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
Chart 2 – Consolidated General Fund Tax Revenues $24.6 million Consolidated General Fund Expenditures
The following two charts show the proposed $25.3 million Consolidated General Fund expenditure budget for FY 2023-24, both in terms of the relative size of each department as well as the total dollars budgeted for each department. As the charts show, the Police Department is the City’s largest function, with 26% of the budget. Fire services for the FCFA will receive 15% of the Consolidated General Fund and Local Sales Tax Fund budget. Public Works and Community Development will receive 12% and 7% of FY 2023- 24 budget resources, respectively. The “Non-Departmental” category represents 14% of the General Fund budget and includes items that affect all departments, such as the annual payment on the City’s Unfunded Actuarial Liability (UAL), property and general liability insurance, and transfers to the Street and Capital Improvement Project funds.
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
Chart 3 – FY 2023-24 Consolidated General Fund Expenditures by Department $25.3 million
Chart 4 – FY 2023-24 Consolidated General Fund Expenditures by Department $25.3 million
Summary
The proposed FY 2023-24 Budget recommends approximately $44.1 million in expenditures, including operating costs such as salaries, benefits, services, supplies, maintenance, debt service, and capital related items as shown in the consolidated fund summary table 1 shown below:
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
Table 1 - FY 2023-24 All Funds Operating Budget
The proposed FY 2024-25 Budget recommends approximately $47.7 million in expenditures, including operating costs such as salaries, benefits, services, supplies, maintenance, debt service, and capital related items as shown in the consolidated fund summary table 2 shown below:
Table 2 - FY 2024-25 All Funds Operating Budget
After reviewing the Proposed Budget during the public hearing held on June 13, 2023, the City Council indicated its overall support for the budget as proposed. No changes have been made to the budget that was presented to Council. The budget also maintains
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
sufficient ending reserves in the General Fund that exceed the Council’s goal of at least 20% of operating expenditures to continue protecting the City’s financial position.
Staff recommends that the City Council adopt the related Resolutions to approve a final budget and personnel allocation for FY 2023-25 and to approve the CIP Budget for FY 2023-28. After Council adopts the FY 2023-25 Biennial Budget, staff will publish a copy of the Adopted FY 2023-25 Biennial Budget online.
Adoption of the FY 2023-25 Biennial Budget is the beginning of a continuous financial management process. Ongoing monitoring efforts include:
1. Quarterly Financial Status Reports: Concise and comprehensive reports are issued by Staff to the City Council and the public on a quarterly basis.
2. Goal Status Reports: Staff will provide quarterly Goal Status Reports to Council that includes progress towards completing Major City Goals and Capital Improvement Plan. These reports present updates and communications about the status of City projects, goals, and performance measures.
3. Transparent Online Budget Portal (ClearGov): City staff are excited to announce the launch of a new online budget platform that presents publicly available budget expenditure and revenue data in addition to Capital Project budget information.
The ClearGov application displays the City’s budget data in an accessible, easyto-understand format using charts, tables, and graphs. Enhancements to budget visualizations will be made throughout FY 2023-24.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt (1) a Resolution approving the FY 2021-23 Biennial Budget and (2) a Resolution approving the 5-Year Capital Improvement Program Budget;
2. Amend and Adopt (1) a Resolution approving the FY 2021-23 Biennial Budget and (2) a Resolution approving the 5-Year Capital Improvement Program Budget;
3. Provide other direction to staff.
ADVANTAGES:
The recommendations in the Budget reflect revenue and expenditure strategies that will accomplish the following:
Maintain and, in certain cases, increase key service levels; Maintain a substantial investment in improvements to the City’s infrastructure and facilities;
Address operational sustainability concerns; and
Maintain reserves at or above the City’s policy levels.
DISADVANTAGES:
The recommendations do not fully address the long-term replacement needs of all City equipment and infrastructure. Limited staffing levels continue to be a challenge in regards
Item 9.c.
City Council
Adoption of FY 2023-25 Biennial Budget and FY 2023-28 Capital Improvement Program Budget
June 27, 2023
to accomplishing all desired City priorities in a timely manner. Significant cost increases related to pensions and insurance are still threats that will require close monitoring. The performance of the economy in general, and the impacts of specific economic development activities will also affect the financial condition and sustainability of City operations.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. FY 2023-25 Biennial Budget Report
2. Proposed Resolution Approving the FY 2023-25 Biennial Budget
3. Proposed Resolution Approving the 5-Year Capital Improvement Program Budget
BIENNIAL
BUDGET
City of Arroyo Grande
FY 2023-25
ATTACHMENT 1
M a y o r C a r e n R a y R u s s o m
M a y o r P r o T e m K r i s t e n B a r n e i c h
C o u n c i l M e m b e r L a n G e o r g e
C o u n c i l M e m b e r J i m G u t h r i e
C o u n c i l M e m b e r K a t e S e c r e s t
Prepared and Submitted by
Department of Administrative Services
Appointed Officials:
Whitney McDonald, City Manager
Isaac Rosen, City Attorney
Department Directors:
Bill Robeson, Assistant City Manager/Public Works Director Sheridan Bohlken, Recreation Services Director
Stephen Lieberman, Fire Chief
Nicole Valentine, Administrative Services Director/City Treasurer Brian Pedrotti, Community Development Director
Michael Martinez, Police Chief
Jessica Matson, Legislative & Information Services Director/City Clerk Other Key Staff Involved in the Budget Process:
Kevin Waddy, Information Technology Manager
Lynda Horejsi, Accounting Manager
Steve Kahn, Interim City Engineer
Paul Henderson, Interim Capital Projects Manager
Ron Simpson, Public Works Manager
Shane Taylor, Utilities Manager
Aleah Bergam, Management Analyst
CITY OF ARROYO GRANDE
FY 2023-25 BIENNIAL BUDGET
Table of Contents
Budget Message ......................................................................................................................................................... 1 Basic of Budgeting ...................................................................................................................................................... 4 Budget Process........................................................................................................................................................... 5 Guide to Using the FY 2023-25 Budget ...................................................................................................................... 7 Budget Awards .........................................................................................................................................................10 City Council Members ..............................................................................................................................................11 Council Goals............................................................................................................................................................12 Personnel Summary .................................................................................................................................................15 Long Range Financial Forecast ................................................................................................................................. 19 Fund Summaries....................................................................................................................................................... 27 Consolidated Summary – All Funds.......................................................................................................................... 27 General Fund............................................................................................................................................ 28 Local Sales Tax Fund................................................................................................................................. 29 Consolidated General Fund......................................................................................................................30 Enterprise Funds ......................................................................................................................................44 Special Revenue Funds .............................................................................................................................48 Agency Funds ...........................................................................................................................................60 Interfund Transfers ..................................................................................................................................62 Department Summaries...........................................................................................................................................66 City Administration ..................................................................................................................................66 Legislative & Information Services...........................................................................................................71 Administrative Services............................................................................................................................76 Public Works.............................................................................................................................................79 Community Development Department ...................................................................................................86 Police Department ...................................................................................................................................90 Fire Department – Five Cities Fire Authority............................................................................................93 Recreation Services..................................................................................................................................94 Capital Improvement Program................................................................................................................................. 98 Appendix A ............................................................................................................................................................. 146 Organizational Chart .............................................................................................................................. 147 Community Profile ................................................................................................................................. 148 Fiscal Policy ............................................................................................................................................ 154 Significant Accounting Policies............................................................................................................... 157 Guide to Funds by Number.................................................................................................................... 162 Fund Structure ....................................................................................................................................... 165 Budget Glossary ..................................................................................................................................... 167
Budget Message
June 13, 2023
To the Residents of Arroyo Grande, Honorable Mayor, and Members of the City Council:
The City of Arroyo Grande staff is pleased to present the Biennial Budget for Fiscal Years (FY) 2023-24 and 2024-25. The proposed budget is balanced, incorporates all City funds, continues to fund the high-quality services that the community has come to expect, and will invest in the future through capital improvements and maintenance activities.
At the time of the last Biennial Budget, I noted the economic impacts of the COVID-19 pandemic, and the uncertainties related to the pandemic on the City’s financial outlook.
Although the impacts of COVID-19 are largely behind us, the City is now faced with new uncertainties related to inflationary pressures, and unanticipated costs related to the January and March 2023 storm events. In addition, the 1% Sales Tax Ballot Measure (D22) considered by voters on the November 8, 2022 ballot, did not pass. Measure D-22 was proposed by the City to raise revenue to address funding gaps for the City’s streets and infrastructure. As the City is still facing funding constraints for its capital projects, included in the FY 23-25 Biennial Budget is funding for consultant services regarding a future ballot measure to evaluate options to fix the identified funding gaps. Since the November 2022 election, the City has also been working on finalizing a new Joint Powers Agreement for the Five Cities Fire Authority (FCFA) as the Oceano Community Services District exits the FCFA following the failure of its most recent ballot measure that was necessary to garner adequate funding for its member contributions to the JPA.
Simultaneously, the Cities of Arroyo Grande and Grover Beach utilized consultants, Baker Tilly, to conduct an organizational assessment of the FCFA and identify current and future funding needs. As identified by Baker Tilly, the City’s cost to fund fire services is increasing significantly, more than $1.2 million in the upcoming fiscal year.
The City organization has a long history of thoughtful, cautious budgeting, which has benefited the City over the years and helped create the City’s reasonably stable fiscal position today, even after facing inflationary pressures and increased costs. For example, cautious spending during the COVID-19 pandemic and the influx of one-time funds from the federal government through the American Rescue Plan Act has provided adequate reserves to enable the City to allocate additional funding to one-time Capital Projects, such as the Annual Pavement Management Project. Allocating more funding now will reduce City costs in the long-term and enable a “bundled package” approach and lower current paving costs to the City. In addition, Council has directed the allocation of fund balance to increase funding to the City’s Community Services Grant program by $50,000 each year to enable the City to provide $75,000 in grant funding to local non-profit organizations that provide invaluable services and amenities to the Arroyo Grande community.
1 Budget Message
This was also the first budget in the past 4 years in which the City launched a Community Priorities Survey. This 5-question online survey was posted on the City website and promoted on social media channels. The survey allowed community members to provide input regarding their thoughts on what the top priorities should be for the City over the next 2-3 years. A summary of the responses was reviewed by Council before establishing four (4) major Council goals for staff to prioritize for the upcoming biennial budget. This set of priorities has been used by staff to create work plans and a proposed biennial budget. The Council Goals have been used as touchstones for where to recommend allocating scarce City resources.
The four major goals are:
• Funding
• Fire Services
• Infrastructure
• General Plan Update
The FY 2023-25 Biennial Budget proposes expenditures of approximately $91.8 million to fund the operating and capital costs of all City programs over the next two fiscal years.
The Consolidated General Fund budget includes approximately $55.4 million, or about $27.7 million in expenditures each year of the Biennial Budget.
The FY 2023-24 proposed budget includes a total of $24.6 million in revenues and $25.3 million in operating and capital budget for a net of $720,000 more expenditures than revenues. The operating budget is balanced, with a $6.3 million net operating surplus.
The expenditures that exceed revenues are for one-time projects that the City has been anticipating or are choosing to fund to decrease longer term costs associated with the City’s Pavement Management Program. Fund balances accumulated over time offset the additional expenditures and exceed the City’s policy goal of 20% by 24.9%.
The FY 2024-25 proposed budget includes a total of $25.2 million in revenues and $30.1 million in operating and capital expenditures for a net of $4.9 million more expenditures than revenues. The operating budget is balanced, with a $493,851 net operating surplus.
The expenditures that exceed revenues are for one-time projects that the City has been anticipating, such as the Traffic Way Bridge Replacement Project. Fund balances accumulated over time offset the additional expenditures and are still at the City’s policy goal of 20%.
City staff took a new approach to developing the Capital Improvement Program (CIP) proposed for the upcoming 5-year period and prioritized each CIP request critically in consideration of many factors including:
• Safety
• Community benefit
• Funding source
2 Budget Message
• Funding schedule i.e., timeframe for completion before external funding expires • Staff Capacity
• Urgency – consideration of deferred maintenance costs and/or end of useful life • Number of Projects per department i.e., water, streets, parks, fire, police etc.
A rating system was employed based on a collaborative discussion; each project was assigned a score from 1 (highest priority) to 5 (lowest priority). Projects with a score of 5 were moved to the unfunded projects list. In some cases, a lower score of 3 or 4 resulted in a project being scheduled in a later year. In some cases, projects that commenced in FY 2022-23 or earlier were simply carried into the FY 2023-28 5-Year CIP budget and received a score of 1 or 2 (high priority). The process resulted in a 5-Year CIP plan that is more manageable and realistic considering staffing and time constraints. It is estimated that, in a normal year, the City should have capacity to complete approximately 10 capital projects per year. While the upcoming two-year period includes 16 and 17 projects respectively, the proposed CIP has been prepared to ensure greater levels of successful completion of identified projects, balancing the City’s constrained resources with critical investments in the City’s infrastructure.
The CIP budget allocates $55.6 million for projects from various funding sources over a 5-year period. During the two years of the FY 2023-25 Biennial Budget, the proposed budget allocates $23.8 million for CIP. Projects proposed to be funded include the Swinging Bridge Rehabilitation, Fire Station Apparatus Bay Doors, Public Safety Video Cameras, Pavement Management Program, Traffic Way Bridge Replacement, Financial Management Software, SCADA Software/Electronics Upgrade, Sewer and Water Infrastructure projects, and Halcyon Road Complete Streets Plan.
The proposed FY 2023-25 Biennial Budget represents the professional expertise of the City’s entire executive management team for how to best direct funding for City services, operations and programs. It reflects both the Fiscal Policy and budget Goals and Priorities established by the City Council. The overall objective is to meet the community’s needs and provide services in the most effective, efficient and responsive manner.
It would not be possible to develop or administer the City budget without the leadership and direction provided by the City Council and the ongoing commitment of all City staff.
Therefore, this budget is presented with thankful appreciation for the efforts on behalf of the community.
Sincerely,
WHITNEY MCDONALD – CITY MANAGER
3 Basis of Budgeting
INTRODUCTION
The City adopts a budget annually for all funds. The basis of budgeting is the same as the basis of accounting in which governmental funds are budgeted and presented using the modified-accrual basis of accounting and proprietary and fiduciary funds are budgeted and presented using the accrual basis of accounting. This budget is effective July 1 for the ensuing fiscal year. From the effective date of the budget, which is adopted by the City Council and controlled by each department head, the amounts stated therein as Adopted expenditures become appropriations to the various City departments. The City Council may amend the budget by resolution during the fiscal year. The City's financial policies authorize the City Manager to administratively approve budget adjustments within the adopted budget up to $25,000. Requests for increases in appropriations over these amounts or any adjustments to capital projects require approval by the City Council. Changes in appropriations during the year must be submitted by the City Manager to the City Council for review and approval, and must be accompanied by appropriate fiscal impact analysis. The City Manager is authorized to transfer at the fund level budgeted appropriations, including capital projects, provided no change is made to the total amount provided for any one fund. During the fiscal year, supplemental adjustments to appropriations may be adopted by City Council and will be included in future budget versus actual financial statements.
Annual budgets are adopted on a basis consistent with generally accepted accounting principles. Under encumbrance accounting, purchase orders, contracts and other commitments of the expenditures are recorded in order to reserve that portion of the applicable appropriation. Encumbrance accounting is employed as an extension of the formal budgetary process.
4 Budget Process
INTRODUCTION
Every two years, staff and Council prepare a Biennial Budget document, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. Work is now underway to develop the upcoming biennial budget for Fiscal Years 2023-25. The anticipated 5-step process and timeline for this budget cycle is depicted below:
Step 1: On January 3, 2023, an Arroyo Grande Community Priorities Survey was published. This 5- question online survey was posted on the City website and promoted on social media channels. The survey was open for one month and closed on February 20th. The survey allowed community members to provide input regarding their thoughts on what the top priorities should be for the City over the next 2-3 years. The survey included a combination of multiple choice and short response questions. A summary of the responses is included in Attachment 4 of the March 2, Special Council Meeting Staff Report.
5 Budget Process
Step 2: At the March 2, Special Council Meeting, Council established 4 major City goals for staff to prioritize for the upcoming biennial budget cycle. The goals were determined based on the results of the community survey and input from the public and staff. This set of priorities will be used by staff to create work plans and a proposed biennial budget.
Step 3: Following completion of the study session, staff will develop a proposed budget by implementing the following steps:
• March 14, 2023 - Financial Forecast
o Staff presented to Council a 5-year financial forecast with budget assumptions, challenges, goals, and strategies. March 14, 2023 Council Meeting - 12.a Consideration of General Fund Five-Year Financial Forecast
• Spring 2023 - Staff Develop Work Plans
o Staff will finalize operating and Capital Improvement Plan (CIP) preliminary budgets that reflect the established major City goals and the financial forecast. • May 9, 2023 - Review of CIP
o Staff presented to Council a 5-year CIP for review and input from the City Council, and by the Planning Commission for determination of consistency with the General Plan.
May 9, 2023 Council Meeting – 12.1 Consideration of the 5-Year Capital Improvement Program and 5-year Local sales Tax Fund Expenditure Program Step 4: The proposed operating budgets, work plans, and CIP is incorporated into a proposed FY 2023- 25 Biennial Budget for discussion and consideration by Council in June 2023.
Step 5: Adoption of the FY 2023-25 Biennial Budget will occur by the end of June 2023. Once Council approves the FY 23-25 Biennial budget, FY 23-24 funds will be appropriated on July 1, 2023.
6 Guide to Using the FY 2023-25 Biennial Budget
INTRODUCTION
The City’s Biennial Budget is a two-year, Council-approved spending plan that is the legal authority for departments to commit financial resources to provide services within the City of Arroyo Grande. The Operating Budget for Fiscal Year (FY) 2023-24 is $44.1 million, which includes $25.4 million in Consolidated General Fund expenditures and $18.7 million in Other Funds (e.g. Water & Sewer Operations, Grant Funds, Street Maintenance, etc.). The City’s General Fund Budget is approximately 57.5% of the total Operating Budget in FY 2023-24. The City’s General Fund Budget provides the majority of services commonly associated with local city government (e.g. public safety, recreation, community development, general government, and public works). More detail is provided throughout this document.
Agency Funds,
$426,744
7 Guide to Using the FY 2023-25 Biennial Budget
HOW TO READ THE BUDGET INFORMATION
Fund Summaries
A summary of each fund’s revenues, expenditures and fund balances is provided in the Fund Summaries section of the document.
Department Budgets
Each City Department’s budget is reflected in the document and provides summary information regarding expenditures by program (such as City Manager, City Attorney or Public Works Administration) as well as by category (such as salaries, services and supplies or debt service).
Each summary has the following columns:
• 2021-22 Actual: This represents the actual results for the 2021-22 fiscal year. • 2022-23 Adopted Budget: This is the original budget adopted by the City Council for the 2022-23 fiscal year.
• 2022-23 Projection Budget: This is the current budget, which could be different from the Adopted Budget due to adjustments made during the fiscal year or for the carryover of funds that were unexpended in the prior year but are planned to be spent this year.
• 2023-24 Proposed Budget: This is the proposed budget for the 2023-24 fiscal year. • 2024-25 Proposed Budget: This is the proposed budget for the 2024-25 fiscal year.
Significant budget changes are provided in each department to assist in identifying specific items that cause an increase or decrease in the budget.
Appendix
The appendix contains additional demographic information about the City, certain budgetary and financial policies as well as a glossary of terms used throughout the document. 2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
City Council $ 165,460 $ 115,800 $ 115,800 $ 157,500 $ 159,300 Retirees Health 237,673 235,000 235,000 235,000 235,000 City Manager 299,468 465,100 465,100 599,800 613,500
Human Resources 161,247 224,156 224,156 206,200 213,200 City Attorney 262,145 290,000 290,000 294,400 303,142
Total $ 1,125,993 $ 1,330,056 $ 1,330,056 $ 1,492,900 $ 1,524,142 FISCAL YEAR 2022-23
8 Guide to Using the FY 2023-25 Biennial Budget
KEY BUDGET ASSUMPTIONS
The preparation of any budget is based on a series of assumptions about revenues and expenditures. These assumptions will be carefully monitored throughout the fiscal year while evaluating budgetary performance.
The key budget assumptions include:
1. Sales Tax revenues are estimated to increase by 1.1% in FY 2023-24 and increase by 2.8% in FY 2024-25.
2. Property Tax revenues are estimated to increase by 3.3% in FY 2023-24 and increase by 3.5% in FY 2024-
25. 3. Transient Occupancy Tax revenues are estimated to increase by 3% in FY 2023-24 and increase by 3% in FY 2024-25.
4. For the proposed budget period a cost-of-living inflator has been added to salary and benefit line items.
5. The contribution to the Five Cities Fire Authority (FCFA) is based on the Baer Tilly study A-4 FY 2023-24 model.
6. General increase of 2% inflationary factor for some contracts/agreements.
9 Budget Awards
GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA)
DISTINGUISHED BUDGET PRESENTATION AWARD
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Arroyo Grande, California for its biennial budget for the biennium beginning July 1, 2021. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device.
10 City Council
11 Council Goals (CG’s)
INTRODUCTION
At the March 2, Special Council Meeting, Council established four (4) major City goals for staff to prioritize for the upcoming biennial budget cycle. The goals were established considering the results of the community survey and input from the public and staff. This set of priorities has been used by staff to create work plans and a proposed biennial budget.
Goal Statements
Funding
Support a thriving community through fiscal responsibility, economic development efforts, and additional and alternative revenue streams.
Fire Services
Implement operational and fire and emergency service delivery improvements through the Five Cities Fire Authority, and complete the transition of services to Oceano due to its exit from the Authority.
Infrastructure
Invest in and complete critical infrastructure projects throughout the City through the strategic prioritization of projects based on available resources.
General Plan Update
Prioritize and complete major work efforts for the comprehensive General Plan update to provide a vision and framework for future development within the City.
12 Goal Strategy Task/Action Carryover Action or New Responsible Department Anticipated to Start Completion Target Funding 1. 1 Economic Development 1.1a Evaluate Economic Development Management Services New CMO 1Q FY2023-24 2Q FY 2023-24
1.1b Obtain Economic Development Management Services New CMO 3Q FY 2023-24 3Q FY 2023-24
1.1c Support Modifications to the AGTBID New CMO/CA/RS/LIS In Progress 2Q FY 2023-24
1.1c.i. Transition Administration to City staff New CMO/RS In Progress 1Q FY 2023-24
1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory Board Structure New CMO/CA/LIS In Progress 2Q FY 2023-24
1.1d 400 W. Branch Disposition and Development Agreement New CMO/CA/CD In Progress 4Q FY 2023-24
1.1e Complete Transition of Temporary Parklets to Permanent Parklets Carryover CD/PW In Progress 1Q FY2023-24
1.1f Develop 1-3 Special Events that drive visitation during shoulder and winter months and build destination awareness New Rec In Progress 4Q FY 2023-24
1.2 Pursue Revenue Measure 1.2a Issue an RFP for a consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24
1.2b Award contract with consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24
1.2c Conduct public outreach to the community to communicate need for additional revenue, including facilitation of a Citizen Committee Carryover CMO/LIS 1Q FY2023-24 1Q FY 2024-25
1.2d Bring Revenue ballot measure to Council for consideration Carryover CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24
1.3 Evaluate Potential to Enable
Cannabis Businesses within City
1.3a Conduct study session with the City Council regarding potential cannabis ordinance Carryover CD/CA/CMO 3Q FY 2023-24 3Q FY 2023-24
1.3b Prepare and adopt cannabis ordinance, if directed by the City Council New CD/CA/CMO 3Q FY 2023-24 1Q FY 2024-25
1.3c Evaluate feasibility of a Cannabis Tax New CD/AS/CA/CMO 3Q FY 2023-24 1Q FY 2024-25 Fire Services 2.1 Work with Regional Partners on
Fire Services in 5 Cities 2.1a Pursue potential contract with the County to serve Oceano New Fire/CMO 3Q FY 2023-24 4Q FY 2023-24
2.2 Funding for Fire Services 2.2a Consider including Public Safety in proposed Revenue measure New CMO/AS/LIS 4Q FY 2024-25 4Q FY 2024-25 Infrastructure 3.1 Pursue Alternative Funding
Sources for Infrastructure Needs
3.1a Consider Community partnership for Mark M. Millis Community Center construction Carryover CMO/Rec/PW In progress 4Q FY 2023-24
3.1b Include infrastructure in new Revenue Measure plans and outreach Carryover AS/CMO/LIS/ PW/CD 1Q FY 2023-24 4Q FY 2024-25
3.1c Collect FEMA reimbursement for January - March 2023 storm damage New AS In progress 3Q FY2024-25
3.1d Pursue Grant applications and administration for infrastructure projects Carryover PW/CD/AS In progress Ongoing
3.2 Work with Regional Partners on
Infrastructure Projects
3.2a Support ongoing development and financing of Central Coast Blue project Carryover CMO/AS/PW In Progress Ongoing
3.2b NCMA Management Agreement Amendments New PW 3Q FY 2023-24 Ongoing Council Goal's Work Plan
13 Goal Strategy Task/Action Carryover Action or New Responsible Department Anticipated to Start Completion Target Council Goal's Work Plan
3.3 Prioritize Key Infrastructure
Projects 3.3a Traffic Way Bridge Carryover CD/PW In progress 2Q FY 2025-26
3.3a.i. Traffic Way Bridge Design Carryover CD/PW In progress 4 Q FY 2023-24
3.3a.ii. Traffic Way Bridge ROW Carryover CD/PW 1Q FY 2023-24 3Q FY 2023-24
3.3a.iii. Traffic Way Bridge Construction Carryover CD/PW 3Q FY 2024-25 2Q FY 2025-26
3.3b Swinging Bridge Rehabilitation Carryover CD/PW In progress 2Q FY 2024-25
3.3b.i. Swinging Bridge Rehabilitation NEPA Carryover CD/PW In progress 3Q FY 2023-24
3.3bii Swinging Bridge Rehabilitation Bid for Construction Carryover CD/PW 3Q FY 2023-24 3Q FY 2023-24
3.3b.iii. Swinging Bridge Construction New CD/PW 4Q FY 2023-24 2Q FY 2024-25
3.3c Halcyon Complete Streets New CD/PW
3.3c.i. Halcyon Complete Streets Design acquisition New CD/PW 1Q FY 2024-25 1Q FY 2024-25
3.3c.ii. Halcyon Complete Streets ROW acquisition New CD/PW 1Q FY 2023-24 1Q FY 2024-25
3.3c.iii. Halcyon Complete Streets Construction New CD/PW 1Q FY 2024-25 2Q FY 2025-26
3.3d ATP Development New CD/PW In Progress 3Q FY 2024-25
3.3d.i. Award ATP Contract to Consultant New CD/PW 4Q FY 2022-23 4Q FY 2022-23
3.3d.ii. Final Approval of ATP by Council New CD/PW 3Q FY 2024-25 3Q FY 2024-25
3.3e 2022 Pavement Management Program Construction New CD/PW 1Q FY 2023-24 2Q FY 2023-24
3.3f 2024 Pavement Management Program Design New CD/PW 2Q FY 2023-24 3Q FY 2023-24
3.3g 2024 Pavement Management Program Construction New CD/PW 4Q FY 2023-24 1Q FY 2024-25
3.3h Community Safety Camera Network Carryover Police/CD In Progress 4Q FY 2024-25
3.3i Replacement Generator at Station 1 New CD/PW/Fire 4Q FY 2022-23 4Q FY 2023-24
3.3j Lift Station 3 New CD/PW 1Q FY 2023-24 1Q FY 2024-25
3.3k AG Creek Remediation (Debris removal and bank stabilization) New CD/PW 4Q FY 2022-23 4Q FY 2023-24
3.3l Concrete Repair Program New CD/PW 1Q FY 2024-25 4Q FY 2024-25
3.3m Concept plan/design for new Mark M. Millis Community Center Building New CD/PW/Rec 1Q FY 2023-24 4Q FY 2023-24
3.3n CMP Lining New CD/PW 1Q FY 2024-25 Ongoing
4.1 Public Outreach 4.1a Plan and Host a Kick-Off Meeting with Community New CD/LIS 1Q FY 2023-24 1Q FY 2023-24
4.2 Diversity Equity Iinclusivity Justice
Lens 4.2a Management of DEIJ consultant New CD In Progress Ongoing
4.3 General Plan Elements New CD 2Q FY 2023-24 3Q FY 2024-25
4.4 Baseline Analysis of Existing and
Future Business Needs 4.4a Survey Local Businesses Carryover Action CD 1Q FY 2023-24 4Q FY 2023-24
4.4b Conduct a Retail Market Analysis New CD 1Q FY 2023-24 4Q FY 2023-24
4.5 Climate Action Plan New CD 2Q FY 2023-24 3Q FY 2025-26
4.6 Code Update 4.6a Bring code changes to Planning Commission for approval New CD 3Q FY 2025-26 3Q FY 2025-26
4.6b Bring draft Ordinance of code revision update to Council New CD 4Q FY 2025-26 4Q FY 2025-26
4.7 EIR 4.7a Complete draft EIR New CD 1Q FY 2024-25 3Q FY 2024-25
4.7b Complete final EIR New CD 3Q FY 2024-25 4Q FY 2024-25
4.8 Objective Design Standards Carryover CD/CA 1Q FY 2023-24 1Q FY 2023-24 CMO City Manager's Office
AS Administrative Services
LIS Legislative and Information Services
PD Police Department
PW Public Works
Rec Recreation Services
Fire Five Cities Fire Authority
CD Community Development
Key
General Plan Update
Infrastructure (continued)
14 Personnel Summary
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
City Manager's Office
Elected Officials:
Mayor and City Council 5.00 5.00 5.00 5.00 5.00
Full-time:
City Manager 1.00 1.00 1.00 1.00 1.00
Human Resources Manager - 1.00 1.00 1.00 1.00
Management Analyst - - 1.00 1.00 1.00
Contract:
City Attorney 1.00 1.00 1.00 1.00 1.00
City Manager's Office total 7.00 8.00 9.00 9.00 9.00
Legislative & Information Services
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Information Tech Manager 1.0 - - - -
Information Tech Specialist 1.0 - - - -
Exec Asst/Deputy City Clerk 1.0 1.0 - - -
Deputy City Clerk/Communications
Coordinator - - 1.0 1.0 1.0
Part time (FTE):
Sr. Office Assistant 0.6 - - - -
Executive Secretary - 0.6 0.6 0.6 0.6
Legislative & Information Services total 4.6 2.6 2.6 2.6 2.6 Administrative Services
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Human Resources Manager 1.0 - - - -
Information Tech Manager - 1.0 1.0 1.0 1.0
Accounting Manager 1.0 1.0 1.0 1.0 1.0
Accounting Supervisor - - - - -
Senior Accounting Clerk 3.0 3.0 3.0 3.0 3.0
Information Tech Specialist - 1.0 1.0 1.0 1.0
Accounting Clerk - - - - -
Admin Services Total 6.0 7.0 7.0 7.0 7.0
Community Development Department
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Planning Manager - - 1.0 1.0 1.0
Associate Planner 1.0 1.0 1.0 1.0 1.0
Assistant Planner 1.0 1.0 1.0 1.0 1.0
Community Services Specialist - - 1.0 1.0 1.0
City Engineer 1.0 1.0 1.0 - -
Associate Engineer - 1.0 1.0 - -
Assistant Engineer 1.0 1.0 - - -
Permit Technician 1.0 1.0 1.0 1.0 1.0
Program Analyst 1.0 1.0 - - -
Engineering Inspector 1.0 1.0 1.0 - -
Building Official 1.0 1.0 - - -
Building Permit Technician 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Office Assistant I - - 0.5 0.5 0.5
Comm. Development Intern 0.5 0.5 - - -
CDD Total 10.5 11.5 10.5 7.5 7.5
15 Personnel Summary
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Full-time:
Chief of Police 1.0 1.0 1.0 1.0 1.0
Commander 2.0 2.0 2.0 2.0 2.0
Sergeant 5.0 5.0 5.0 5.0 5.0
Senior Police Officer 6.0 6.0 6.0 6.0 6.0
Police Officer 13.0 13.0 13.0 13.0 13.0
Executive Secretary 1.0 1.0 1.0 1.0 1.0
Records Clerk 2.0 2.0 2.0 2.0 2.0
Police Services Technician - - - - 1.0
Part time (FTE):
Neighborhood Services Tech 1.4 1.4 - - -
Level I Reserve Officer 0.5 0.5 - - -
Cadet 1.0 1.0 1.0 0.5 0.5
Training Technician 0.5 0.5 0.5 - -
PD total 33.4 33.4 31.5 30.5 31.5
Recreation Administration
Full time:
Recreation Director 1.0 1.0 1.0 1.0 1.0
Recreation Supervisor 0.3 0.3 0.3 1.0 1.0
Recreation Coordinator 0.4 0.4 0.4 1.0 1.0
Part time (FTE):
Office Assistant I 0.4 0.4 0.4 - -
Administrative Secretary 0.6 0.6 0.6 - -
Volunteer & Class Coordinator 0.5 0.5 0.5 0.5 0.5
Facility Attendant 1.7 1.7 1.7 1.7 1.7
Sports Facilities Attendant 0.2 0.2 0.2 0.2 0.2
Subtotal 5.1 5.1 5.1 5.4 5.4
Recreation Preschool
Full time:
Recreation Supervisor 0.2 0.2 0.2 - -
Part time (FTE):
Preschool Teacher 1.7 1.7 1.7 - -
Subtotal 1.9 1.9 1.9 - -
Children in Motion
Full time:
Recreation Supervisor 0.5 0.5 0.5 - -
Recreation Coordinator 0.6 0.6 0.6 - -
Part time (FTE):
Teacher 3.5 3.5 3.5 - -
Assistant Teacher 1.2 1.2 1.2 - -
Assistant I & II 2.2 2.2 2.2 - -
Subtotal 8.0 8.0 8.0 - -
Recreation total 15.0 15.0 15.0 5.4 5.4
Public Works Administration
Full time:
Director of Public Works 1.0 1.0 1.0 1.0 1.0
Public Works Manager 0.5 0.5 0.5 0.5 0.5
Administrative Secretary 1.0 1.0 1.0 1.0 1.0
Capital Projects Manager 1.0 1.0 1.0 1.0 1.0
Assistant Capital Projects Manager - - 1.0 1.0 1.0
Subtotal 3.5 3.5 4.5 4.5 4.5
16 Personnel Summary
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Engineering
Full time:
City Engineer - - - 1.0 1.0
Associate Engineer - - - 1.0 1.0
Engineering Inspector - - - 1.0 1.0
Subtotal - - - 3.0 3.0
Parks
Full time:
Parks, Trees, & Landscape Supervisor - - 1.0 1.0 1.0
Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 1.0 1.0 2.0 2.0 2.0
Part time (FTE):
Maintenance Worker 1.4 1.4 0.7 0.7 0.7
Subtotal 3.4 3.4 4.7 4.7 4.7
Streets
Full time:
Public Works Manager 0.5 0.5 0.5 0.5 0.5
Streets Maintenance Supervisor - - 1.0 1.0 1.0
Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 2.0 2.0 1.0 1.0 1.0
Subtotal 3.5 3.5 3.5 3.5 3.5
Soto Sports Complex
Full time:
Maintenance & Coodination Supervisor - - 1.0 1.0 1.0
Maintenance Worker 2.0 2.0 1.0 1.0 1.0
Subtotal 2.0 2.0 2.0 2.0 2.0
Automotive Shop
Full time:
Fleet Maintenance Coordinator 1.0 1.0 1.0 1.0 1.0
Subtotal 1.0 1.0 1.0 1.0 1.0
Government Buildings
Full time:
Building Maintenance Worker 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Maintenance Worker 0.7 0.7 0.7 0.7 0.7
1.7 1.7 1.7 1.7 1.7
17 Personnel Summary
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Water Fund
Full time:
Utilities Manager 0.5 0.5 0.5 0.5 0.5
Public Works Supervisor - - 1.0 1.0 1.0
Public Works Lead Worker 1.0 1.0 1.0 1.0 1.0
Water Services Worker 1.0 1.0 1.0 0.6 0.6
Maintenance Worker 4.0 4.0 3.0 3.0 3.0
Part time (FTE):
Summer Interns 0.7 0.7 0.7 0.7 0.7
Subtotal 7.2 7.2 7.2 6.8 6.8
Sewer Fund
Full time:
Utilities Manager 0.5 0.5 0.5 0.5 0.5
Water Services Worker - - - 0.4 0.4
Maintenance Worker 2.0 2.0 2.0 2.0 2.0
Part time (FTE):
Summer Interns 0.7 0.7 0.7 0.7 0.7
Subtotal 3.2 3.2 3.2 3.6 3.6
Department total 25.5 25.5 27.8 31.8 31.8
Elected total: 5.0 5.0 5.0 5.0 5.0
Contract City Attorney total: 1.0 1.0 1.0 1.0 1.0
Full time total: 76.0 77.0 80.0 80.0 81.0
Part time (FTE) total: 20.0 20.0 17.4 6.8 6.8
City Total: 102.0 103.0 103.4 92.7 93.7
18 Long Range Financial Forecast
INTRODUCTION
The General Fund is the City’s largest fund and is used to account for the revenues and expenditures that support most services commonly associated with local government, including police, fire, public works, community development, parks and recreation, and administration. The preparation of the Fiscal Year (FY) 2023-24 through FY 2027-28 Five-Year Financial Forecast is one of the first steps in the City’s budget process.
The City of Arroyo Grande’s Forecast is a long-range fiscal planning tool that serves as the framework for the development of the FY 2023-24 and FY 2024-25 General Fund Biennial Budget. The Forecast provides City Council, key stakeholders, and the public information about the City’s financial resources to facilitate discussion and decision-making regarding the General Fund budget.
The Forecast is a fiscally conservative, yet realistic, point-in-time estimate of the capacity of the General Fund to pay for both ongoing services and capital needs for the next five years. Because the General Fund is the City’s primary fund and is where most discretionary funds reside, this Forecast does not include other City funds such as the water, sewer, transportation, and park development funds. The Forecast takes into account cost inflation over its five-year timeline while also implementing a “Status Quo” approach to staffing and program levels by projecting costs into the future with no material changes.
As depicted in Table 1 below, expenditures are expected to exceed revenues by $1.8 million in the current fiscal year (2022-23) due to a planned drawdown of reserves to support spending on streets, sidewalks, employee retention incentive program, and capital equipment. This expected deficit in FY 2022-23, however, is less than the originally planned reserve drawdown of $2.4 million. This is mainly due to better-than-expected projections for property, sales, and transient occupancy taxes in the current fiscal year while budgeted expenditures are largely on target.
19 Long Range Financial Forecast
As shown in Table 2 below, revenues in FY 2023-24 are projected to dip slightly from FY 2022-23 due in part to non-recurring grant revenues in the current year, in part to a mild economic slowdown in sales tax receipts anticipated by the City’s sales tax consultant (HdL), and in another part to the discontinuation of some recreation programs (before and after school childcare). According to HdL, Gross Domestic Product (GDP) is expected to increase only 0.8% in FY 2022-23, rising to a modest 2.5% in the following year. Though HdL does not project that a recession is an inevitable outcome in the near future, they do expect some economic pullback in the near term and do not write off the possibility of a deeper recession depending on choices made by state and national policymakers in the months ahead. Most revenues after the current fiscal year are, therefore, expected to increase modestly each year.
Consideration of General Fund Five-Year Financial Forecast
20 Long Range Financial Forecast
21 Long Range Financial Forecast
Table 2 above also shows that expenditures are expected to decline from the current fiscal year to the next, mostly due to the one-time nature of the employee retention incentive program and larger than normal expenditures related to streets, sidewalks, and capital equipment budgeted in FY 2022-23. Offsetting these expenditure decreases somewhat is an expected increase in the cost to provide fire services to our residents through the Five Cities Fire Authority. Unless otherwise noted, most expenditures are projected to increase modestly over time.
The following summarizes key assumption made for revenues and expenditures:
GENERAL FUND REVENUES
Property Taxes – Property tax is the City’s largest revenue source, representing 36% of all General Fund revenues based on the FY 2022-23 Projected Budget. The following Chart 1 shows FY 2021-22 actual revenues, the FY 2022- 23 Adopted Budget and revised property tax revenue projection and a five-year Forecast for FY 2023-24 through FY 2027-28. The FY 2022-23 and 2023-24 projections are based on recent estimates provided by the County Auditor-Controller’s Office. In the outyears of the Forecast, property tax revenue are projected to increase 3.5% annually, reflecting the combination of the 2% inflator added each year to assessed values along with increases resulting from the sale of existing properties at higher values than their current assessed valuations.
Chart 1
Property Tax Revenue Projection
Sales and Use Tax – Sales Tax is the City’s second largest revenue source, representing 24% of General Fund revenues based on the FY 2022-23 Projected Budget. Sales tax revenue includes both taxes collected at the point of sale as well as taxes collected from online sales. The City receives the basic local Bradley-Burns rate of 1.0% of the total City’s sales tax rate of 7.75% based on point-of-sale transactions within the City. Additionally, a half percent (0.50%) of the total sales tax is also paid to the City and is attributed to the Local Sales Tax measure approved in 2006. The majority of the Local Sales Tax is utilized for Capital Improvement Projects. However, a portion of the Local Sales Tax collected is used to support public safety programs, including payments to the Five Cities Fire Authority and the costs of a Senior Police Officer.
22 Long Range Financial Forecast
Chart 2 shows HdL’s projected reduction in sales tax revenues of 0.2% in the current fiscal year and another 1.1% in FY 2023-24 due to the anticipated minor slowdown noted earlier. These projections reflect expected declines in categories like automobiles and transportation, fuel and service stations, and general consumer goods. The lower projections in these categories are the result of lower expected consumer demand in the short-term and, in the case of fuel, lower prices at the pump. In addition, the state and county pools sales tax category, which captures online sales, is projected to grow 14% this year, or $92,000, over the original Adopted Budget. Categories that are expected to increase modestly over the next year include building and construction, restaurants and hotels, and receipts from the county sales tax pool. This pool is made up primarily of transactions that occur online rather than point of sale in Arroyo Grande and used automobile sales purchased outside the City. The economic Forecast for sales tax revenue in the outyears assumes a 3% growth rate, which is in line with recommendations of the City’s sales tax consultant.
Chart 2
Sales Tax Revenue Projection
Transient Occupancy Tax (TOT) – The primary economic drivers of TOT revenues are lodging capacity, room rates, and occupancy. The following Chart 3 shows that the original TOT projection of $1.3 million for FY 2022-23 underestimated the rebound from previous pandemic related lows. Based on final numbers from FY 2021-22 of $1.48 million, and after reviewing TOT receipts so far in FY 2022-23, this estimate has been revised to $1.5 million, or a modest 1.6% increase over the previous fiscal year.
The 5-year Forecast projects a modest but healthy increase of 3.0% year-over-year. The Forecast does not factor in any increase in the City’s current room capacity or the addition of new hotels within the City limits over the next five years. Nor does it factor in any efforts the City is making to increase TOT compliance with short-term rentals.
23 Long Range Financial Forecast
Chart 3
Transient Occupancy Tax Revenue Projection
License and Permits – The License and permit category includes revenue associated with regulating certain activities within the City, such as permits for building, encroachment, electrical, police, and fire. License and permit revenue represents 2.4% of General Fund revenues based on the FY 2022-23 Projected Budget. License and permit revenue reflects a flat projection for FY 2022-23 Adopted Budget with an expected 2.0% increase each year in the Forecast thereafter.
Charges for Service – The City provides a variety of fee-based services that provide a benefit to an individual or group such as recreation programs, plan checking, and engineering inspections. Together, these charges for services represent 8% of General Fund revenues, so are an important part of the budget.
GENERAL FUND EXPENDITURES
Salaries and Taxes – Because municipalities are service entities, personnel costs are the largest category of expenditure, accounting for almost 60% of General Fund expenditures. The salaries and payroll taxes represent all employee salaries (e.g. full-time, part-time, overtime, holiday, sick leave, etc.) and their associated payroll taxes. In addition to this, total personnel costs include employee benefits, workers’ compensation, and pension related expenses. The following Table 3 shows that Forecast includes a 3.5% inflator for the next five fiscal years based on current employee contracts and anticipated cost increases over the next few years.
Services and Supplies – Non-personnel expenditures include contractual and professional services, insurance, utilities, and other operating expenditures. These non-personnel related costs make up 38% of all General Fund
24 Long Range Financial Forecast
expenditures. In addition, the portion of fire services contracted through the Five Cities Fire Authority (FCFA) and paid for with General Funds currently represents another 9% of total expenditures.
LOCAL SALES TAX FUND
The City prepares a 5-year plan for the Local Sales Tax Fund shown in Table 4. The City has been diligent in using the local sales tax funds for the four purposes originally identified: infrastructure improvements, including the street, drainage and creek systems; transportation projects; public safety needs; and facility upgrades. In 2015, the City Council added Information Technology infrastructure to the list of infrastructure systems supported by the Sales Tax Fund. The proposed 5-year plan for the Local Sales Tax Fund is provided as an additional forecast .
The Local Sales Tax Fund provides for both operating and capital needs, with approximately 64% of the revenue generated by this half-percent tax allocated for capital programs. The 5-year revenue and expenditure plan provided is prepared in order to support the multi-year nature of the capital projects funded with revenue from the Local Sales Tax Fund.
Table 4 – Local Sales Tax Fund
Item 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year Total Fair Oaks/Orchard Rd Intersection Imp 75,000 225,000 236,250 236,250 - 772,500 Swinging Bridge Reinforcement - - - - - -
Traffic Way Bridge Improvements 82,355 624,175 624,175 - - 1,330,705 Subtotal Transportation 157,355 849,175 860,425 236,250 - 2,103,205 Pavement Management Program 1,210,080 2,062,870 1,250,000 - 1,250,000 5,772,950 Striping and Sidewalk Improvements - 240,000 - 200,000 - 440,000 Short Street Plaza - - - 30,000 - 30,000
Harloe Elem Ped Access Enhancements - - - - - -
191 Tally Ho 110,000 - - - - 110,000
Guardrail Replacement - - - - - -
Active Transportation Plan 14,337 - - - - 14,337
Arroyo Grande Creek Remediation 26,000 - - - - 26,000
Arroyo Grande Creek Stabilization - - 40,000 - - 40,000 Subtotal Street/Park Improvements 1,360,417 2,302,870 1,290,000 230,000 1,250,000 6,433,287 CMP Replacements - 100,000 100,000 100,000 100,000 400,000 Trash Capture Devices - - 214,000 - - 214,000
Subtotal Drainage Improvements - 100,000 314,000 100,000 100,000 614,000 Fire JPA 949,000 994,500 1,024,335 1,044,822 1,065,718 5,078,375 Police Senior Officer Position 183,700 190,100 196,800 203,700 210,800 985,100 Narcotics Task Force 24,600 24,600 24,600 24,600 24,600 123,000 Animal Services Building Debt Service 60,000 60,000 60,000 60,000 60,000 300,000 Subtotal Public Safety 1,217,300 1,269,200 1,305,735 1,333,122 1,361,118 6,486,475
CITY OF ARROYO GRANDE
5-Year Revenue and Expenditure Plan
25 Long Range Financial Forecast
Item 2023-24 2024-25 2025-26 2026-27 2027-28 5-Year Total City Hall Debt Service 20,000 20,000 20,000 20,000 20,000 100,000 Corporation Yard Renovations - - - - - -
Recreation Services / Community Center Building - 150,000 - 1,500,000 - 1,650,000 Elm St. Park Playground Structure - - - - - -
Fire Station 1 Generator Replacement - - - - - -
Lift Station 3 55,200 - - - - 55,200
Various Open Space Fire/Fuel Management - - - - - -
ADA Transition Plan - 75,834 - - - 75,834
Public Works Office Space Remodel 100,000 - - - - 100,000 Police Department Building Roof Repair - 20,000 - - - 20,000 Property and Evidence Storage System Upgrade - - - - 25,000 25,000 Generator for City Hall - - - - 200,000 200,000
Fire Station Apparatus Bay Doors 115,000 - - - - 115,000 City Hall Second Story Patio Repair - 40,000 - - - 40,000 Woman's Club Improvements - - - - - -
Le Point Street Parking Lot Expansion - 85,000 6,000 - - 91,000 Financial Management System 93,000 - - - - 93,000
Network Switch Replacement - - - - - -
Fuel Management System/Dispenser Replcmnt. - - - - - -
Subtotal City Facilities 383,200 390,834 26,000 1,520,000 245,000 2,565,034 Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 37,500 Contingency 25,000 25,000 25,000 25,000 25,000 125,000
Subtotal Other 32,500 32,500 32,500 32,500 32,500 162,500 Total Expenses 3,150,772 4,944,579 3,828,660 3,451,872 2,988,618 18,364,501 Revenue 2,962,000 3,033,000 3,124,000 3,217,700 3,314,200 15,650,900 Revenue Over/(Under) Expenses (188,772) (1,911,579) (704,660) (234,172) 325,582 Beginning Fund Balance 3,092,620 2,903,848 992,269 287,609 53,438 Estimated Ending Fund Balance 2,903,848 992,269 287,609 53,438 379,019 % Fund Balance of Estimated Revenues 98% 33% 9% 2% 11%
CITY OF ARROYO GRANDE
5-Year Revenue and Expenditure Plan
26 FUND SUMMARIES
CONSOLIDATED SUMMARY – ALL FUNDS
2023-24 BUDGET
2024-25 BUDGET
Beginning Fund Balance $ 8,992,955 $ 3,092,620 $ 7,429,554 $ 10,730,087 $ (607,613) $ 29,637,603 Revenues:
Revenues 18,544,027 2,962,000 10,012,543 2,433,985 423,944 34,376,500 Transfers In 3,114,066 - 4,299,371 475,000 - 7,888,437
Total Revenues 21,658,093 2,962,000 14,311,914 2,908,985 423,944 42,264,937 Expenditures:
Salaries and Benefits 12,089,400 - 1,146,000 547,200 - 13,782,600 Services and Supplies 9,434,771 1,041,500 6,404,221 1,091,965 7,900 17,980,357 Debt Service 309,566 - - 8,369 382,944 700,879
Capital Outlay 239,500 - 82,000 - - 321,500
Transfers Out 115,000 2,109,272 6,439,421 2,568,800 35,900 11,268,393 Total Expenditures 22,188,237 3,150,772 14,071,642 4,216,334 426,744 44,053,729 Total Operating Incr/(Dec (530,144) (188,772) 240,272 (1,307,349) (2,800) (1,788,792) Available Fund Balance $ 8,462,811 $ 2,903,848 $ 7,669,826 $ 9,422,738 $ (610,413) $ 27,848,811 Total
Enterprise
Funds
Agency
Funds
General
Fund
Local Sales
Tax Fund
Special
Revenue
Beginning Fund Balance $ 8,462,811 $ 2,903,848 $ 7,669,826 $ 9,422,738 $ (610,413) $ 27,848,811 Revenues:
Revenues 18,999,668 3,033,000 9,881,840 2,484,950 423,944 34,823,402 Transfers In 3,185,100 - 4,080,985 500,000 - 7,766,085
Total Revenues 22,184,769 3,033,000 13,962,825 2,984,950 423,944 42,589,487 Expenditures:
Salaries and Benefits 12,437,200 - 1,182,900 565,000 - 14,185,100 Services and Supplies 9,774,816 1,087,000 6,575,184 1,090,015 7,900 18,534,915 Debt Service 294,386 - - 8,369 382,944 685,699
Capital Outlay 149,500 - 47,500 - - 197,000
Transfers Out 2,475,000 3,857,579 6,485,585 1,291,400 35,900 14,145,463 Total Expenditures 25,130,902 4,944,579 14,291,169 2,954,784 426,744 47,748,177 Total Operating Incr/(Dec (2,946,133) (1,911,579) (328,344) 30,166 (2,800) (5,158,690) Available Fund Balance $ 5,516,678 $ 992,269 $ 7,341,482 $ 9,452,904 $ (613,213) $ 22,690,121 General
Fund
Local Sales
Tax Fund
Enterprise
Funds
Agency
Funds Total
Special
Revenue
27 FUND SUMMARIES
FUND: 010 GENERAL FUND
2022-23 2022-23 2023-24 2024-25
2021-22 ADOPTED PROJECTION PROPOSED PROPOSED
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 8,088,010 $ 7,999,075 $ 10,639,986 $ 8,992,955 $ 8,462,811 Revenues:
Revenues 18,404,418 17,888,444 19,091,882 18,544,027 18,999,668 Transfers In 2,993,204 3,012,700 3,012,700 3,114,066 3,185,100 Total Revenues 21,397,622 20,901,144 22,104,582 21,658,093 22,184,768 Expenditures:
Salaries and Benefits 10,850,612 13,804,135 14,163,700 12,089,400 12,437,200 Services and Supplies 6,454,835 7,199,231 7,351,431 9,434,771 9,774,816 Debt Service 128,493 286,261 286,261 309,566 294,386
Capital Outlay 12,998 453,865 358,865 239,500 149,500
Transfers Out 1,398,707 1,535,785 1,591,356 115,000 2,475,000 Total Expenditures 18,845,646 23,279,277 23,751,613 22,188,237 25,130,902 Total Operating Increases 2,551,977 (2,378,133) (1,647,031) (530,144) (2,946,134) Available Fund Balance $ 10,639,986 $ 5,620,942 $ 8,992,955 $ 8,462,811 $ 5,516,677 Percent of Expenditures 56.5% 24.1% 37.9% 38.1% 22.0%
This is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund provides administrative, financial, police protection, community development, public works, and recreation services to the community and other funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund.
28 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 4,761,493 $ 5,967,140 $ 5,967,140 $ 3,092,620 $ 2,903,848 Revenues:
Revenues 2,840,596 2,846,000 3,064,627 2,962,000 3,033,000 Transfers In - - - - -
Total Revenues 2,840,596 2,846,000 3,064,627 2,962,000 3,033,000 Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 591,981 645,394 593,553 1,041,500 1,087,000 Capital Outlay - - - - -
Transfers Out 1,042,968 6,886,709 5,345,594 2,109,272 3,857,579 Total Expenditures 1,634,949 7,532,103 5,939,147 3,150,772 4,944,579 Change in Fund Balance 1,205,647 (4,686,103) (2,874,520) (188,772) (1,911,579) Ending Fund Balance $ 5,967,140 $ 1,281,037 $ 3,092,620 $ 2,903,848 $ 992,269 2022-23
This fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the City's voters in November 2006.
FUND: 218 LOCAL SALES TAX
29 FUND SUMMARIES
CONSOLIDATED GENERAL FUND
The General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community and other funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. The City has historically reported on the General Fund separately from the Local Sales Tax Fund, although the City’s auditors traditionally combine this information in the Annual Comprehensive Financial Report (ACFR). The Local Sales Tax Fund accounts for the revenues derived from Measure O-06, a local 1/2% sales tax approved by the City's voters in November 2006. Measure O-06 included advisory measures when passed providing direction on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this information, the City has accounted for this fund in a separate account.
General General
Fund Fund
Beginning Fund Balance $8,993 $3,093 $12,086 $8,462 $2,904 $11,366 Revenues:
Revenues 18,544 2,962 21,506 19,000 3,033 22,033
Transfers In 3,114 - 3,114 3,185 - 3,185
Total Revenues 21,658 2,962 24,620 22,185 3,033 25,218
Expenditures:
Salaries and Benefits 12,089 - 12,089 12,437 - 12,437
Services and Supplies 9,435 1,042 10,477 9,775 1,087 10,862 Debt Service 310 - 310 294 - 294
Capital Outlay 240 - 240 150 - 150
Transfers Out 115 2,109 2,224 2,475 3,858 6,333
Total Expenditures 22,189 3,151 25,340 25,131 4,945 30,076 Total Operating Incr/(Decr) (531) (189) (720) (2,946) (1,912) (4,858) Available Fund Balance $8,462 $2,904 $11,366 $5,516 $992 $6,508 Reserve % 38.1% 92.2% 44.9% 22.0% 20.1% 21.6%
$ Above Reserve Policy 4,025 2,274 6,299 491 3 494
Funds Available to Allocate 3,500 1,695 5,195 400 - 400 FY 2023-24 FY 2024-25
Local
Sales
Consolidated
Total
Local
Sales
Consolidated
Total
30 FUND SUMMARIES
CONSOLIDATED GENERAL FUND
REVENUES BY SOURCE
31 FUND SUMMARIES
CONSOLIDATED GENERAL FUND
REVENUE TRENDS
Property Tax
Property Tax revenues are estimated to increase by 3.3% in FY 2023-24 and increase by 3.5% in FY 2024-25.
Sales & Use Tax
Sales Tax revenues are estimated to decrease by 1.1% in FY 2023-24 and increase by 2.8% in FY 2024-25.
Transient Occupancy Tax
Transient Occupancy Tax revenues are estimated to increase by 3% in FY 2023-24 and increase by 3% in FY 2024-25.
32 FUND SUMMARIES
CONSOLIDATED GENERAL FUND
REVENUE DETAIL
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
TAXES
4001 Current Secured $ 5,494,101 $ 5,736,124 $ 5,788,992 $ 5,976,386 $ 6,187,300 4002 Current Unsecured 201,742 200,425 200,425 205,000 210,000 4003 Prior Secured (26,738) (18,000) (18,000) (18,000) (18,000) 4004 Prior Unsecured 3,638 4,600 4,600 4,600 4,600
4005 Redemptions 262 300 300 300 300
4007 Property Tax in Lieu of VLF 1,901,447 1,933,600 1,933,600 2,001,300 2,071,300 4010 Transient Occupancy Tax 1,476,939 1,300,000 1,500,000 1,545,000 1,591,350 4011 Sales & Use Tax 5,195,913 4,553,023 5,175,215 5,071,135 5,193,568 4012 Sales Tax-Safety 193,213 177,352 201,970 197,023 202,934 4013 Property Transfer Tax 147,489 156,060 156,060 159,200 162,400 4018 Measure O-06 Sales & Use Tax 2,840,596 2,846,000 3,064,627 2,962,000 3,033,000 4030 Franchise Taxes 782,494 703,900 780,000 795,600 811,500 4050 Business License Tax 97,812 98,000 98,000 100,000 100,000 Total 18,308,909 17,691,384 18,885,789 18,999,544 19,550,252
LICENSES & PERMITS
4124 Fire Permits 5,505 16,600 16,600 12,300 12,500
4125 Police Permits 25,434 41,600 41,600 38,500 39,300
4126 Other Permits-Alcohol 10 - -
4127 Other Permits-Tobacco Retailers 2,045 2,000 2,000 2,100 2,100 4128 Other Permits-Solicitation - 200 200 200 200
4141 Other Permits-Encroachment 81,608 88,900 88,900 77,300 78,800 4161 Sign Permits 6,870 4,200 4,200 7,000 7,100
4162 Use Permits 10,273 15,600 15,600 32,000 32,600
4164 Use Permits-Temporary 1,176 2,100 2,100 1,600 1,600 4181 Building Permits 178,623 170,000 170,000 173,400 176,900 4182 Plumbing Permits 5,624 4,500 4,500 5,100 5,200
4183 Electrical Permits 91,191 53,000 53,000 78,500 80,100 4185 Excav/Grade Permits 11,006 19,800 19,800 15,900 16,200 4187 Mechanical Permits 9,043 10,600 10,600 9,100 9,300 4188 Other Permits-Roof - - -
4189 Other Permits-Demolition 4,380 2,000 2,000 2,800 2,800 Total 432,787 431,100 431,100 455,800 464,700
FISCAL YEAR 2022-23
33 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
FINES
4201 Vehicle Code Fines 54,830 36,400 36,400 38,000 39,000 4202 Local Ordinance 387 2,000 2,000 400 400
4203 Parking 6,102 8,400 8,400 5,500 5,500
Total 61,318 46,800 46,800 43,900 44,900
USE OF MONEY AND PROPERTY
4301 Interest 73,257 40,000 40,000 10,000 10,200
4350 Rent 58,905 65,700 65,700 50,000 51,000
4351 Telecommunication Site Leases 398,933 357,900 357,900 378,000 385,600 4353 Rent-Commercial Buildings 7,705 12,000 12,000 12,200 12,400 4354 Park User Fees 95,994 60,000 60,000 70,100 71,500
4355 Building Supervision 425 - - - -
4356 Le Point Charging Station 1,252 1,000 1,000 1,000 1,000 4375 Returned Check Fees 75 200 200 200 200
4376 Collection-Credit Bureau -
Total 636,547 536,800 536,800 521,500 531,900
AID FROM OTHER GOVERNMENTS
4411 Motor Vehicle License Fees 20,281 13,600 15,800 15,800 16,100 4413 Homeowners P.T.R. 32,595 32,600 33,000 33,000 33,700 4424 ICAC Reimbursement 140 5,200 - - -
4426 P.O.S.T. Reimbursement 19,503 10,400 10,600 10,600 10,800 4427 Mandated Cost Recovery 10,623 5,700 10,500 10,500 10,700 4451 Lucia Mar Reimbursement - 78,750 80,300 80,300 81,900 4458 State Grant 13,241 - - - -
4460 Department of Justice Grant - - - - -
4479 Office of Traffic Safety Grant - Police - - - - -
4499 Rev from other Govmt Agencies - 150,000 363,710 363,416 363,416 Total 192,739 296,250 513,910 513,616 516,616
FISCAL YEAR 2022-23
34 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
COMMUNITY DEVELOPMENT CHARGES FOR SERVICES
4501 Developer Application Fees 31,857 11,400 11,400 21,400 21,800 4502 Filing/Certificate Fees - 6,900 6,900 2,100 2,100
4504 File Fees-Appeals 4,471 1,000 1,000 1,000 1,000
4505 Plan Check Fees 286,846 270,000 270,000 275,400 280,900 4506 Lot Split/Subdivision 20,990 10,400 10,400 15,000 15,300 4507 Architect Review Fees 7,591 10,400 10,400 10,000 10,200 4509 Home Occupancy Permits 10,317 7,000 7,000 8,500 8,700 4510 Miscellaneous Plan Fees 47,521 29,200 29,200 33,600 34,300 4511 Pre-application Reviews 1,228 2,700 2,700 2,800 2,800 4512 Sign Reviews - 2,700 2,700 600 600
4514 Minor Exceptions - 2,000 2,000 1,100 1,100
4518 EIR Administrative Fee - - - - -
Total 410,821 353,700 353,700 371,500 378,800
RECREATION CHARGES FOR SERVICES
4602 Children in Motion 349,297 340,800 340,800 60,615 - 4603 Play/Learn Sessions 61,775 77,120 77,120 4,752 -
4604 Play/Learn-Summer 3,287 126,000 126,000 - -
4605 Special Interest Classes 332,176 215,000 215,000 285,000 290,700 4606 Sports Leagues 8,044 22,360 22,360 22,800 23,300
4607 Special Events 24,336 16,050 16,050 19,100 19,500
4608 Softball Leagues 17,787 25,280 25,280 18,600 19,000 4609 Recreation - Other Revenue 28,122 - - 5,000 5,100
4613 Five Cities Youth Basketball - - - - -
4614 Youth Wrestling Fund Raising - - - - -
4615 Children in Motion - Classes - - - - -
4655 Building Supervision 2,460 - - - -
Total 827,286 822,610 822,610 415,867 357,600
PUBLIC WORKS CHARGES FOR SERVICES
4701 Miscellaneous Engineering Fees - 3,000 3,000 700 700 4702 Engineering Map/Plan Check 12,614 8,400 8,400 15,200 15,500 4703 Engineering Inspection Fees 69,670 61,200 61,200 62,400 63,600 4704 Grading Fees - 2,000 2,000 - -
4706 Stormwater Permit Fees 5,607 - - - -
Total 87,891 74,600 74,600 78,300 79,800
FISCAL YEAR 2022-23
35 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
OTHER CHARGES FOR SERVICES
4728 Fingerprint Fees -
4731 Live Scan Fingerprinting 1,525 1,700 1,700 1,300 1,300 4753 Sanitation District Billing Services 27,759 17,000 17,000 21,400 21,800 4762 Sewer Facility Charge 1,049 6,600 6,600 4,800 4,900 4771 County TMD Assessment Admin Fee 4,391 1,500 1,500 3,100 3,200 4772 FCFA Admin/Support Services 46,762 33,900 33,900 34,600 35,300 Total 81,486 60,700 60,700 65,200 66,500
OTHER REVENUE
4801 Other Revenue 21,058 15,000 15,000 15,300 15,600
4802 Sales-Land - - - - -
4803 Sales-Equipment/Materials 144,346 - 10,000 - -
4804 Sales-Publications/Reports 362 500 500 500 500
4805 Insurance Refunds/Dividends - - - - -
4807 Expense Recovery 1,624 8,000 8,000 8,000 8,200
4808 Expense Recovery-Police 14,552 387,000 387,000 7,000 7,100 4809 Donations 14,459 - -
4816 Other Financing Sources - - - - -
4817 Santa Cop Sponsorship 8,799 10,000 10,000 10,000 10,200 4818 Cash over(short) 31 - - - -
4820 Coronavirus Relief Fund - - - - -
4826 Capital Contributions - - - - -
4880 Bond Proceeds - - - - -
Total 205,231 420,500 430,500 40,800 41,600
TRANSFERS IN
4901 Personnel Transfers 1,454,508 1,410,500 1,410,500 798,800 823,900 4902 Operating Transfers - - - - -
4903 Cost Allocation 1,306,092 1,306,100 1,306,100 1,974,466 2,014,000 4907 Transfers In - CDBG Fund - - - - -
4909 Transfers In - TBID Fund 3,000 3,000 3,000 42,500 42,500 4920 Transfers In - Streets Fund - - - - -
4930 Transfers In - Sewer Fund - - - - -
4940 Transfers In - Water Fund - - - - -
4950 Transfers In - Sales Tax Fund 202,104 263,100 263,100 268,300 274,700 4952 Transfers In - RDA Successor Fund 27,500 30,000 30,000 30,000 30,000 4965 Transfers In - American Rescue Plan Ac - - - - -
Total 2,993,204 3,012,700 3,012,700 3,114,066 3,185,100 Grand Total $ 24,238,218 $ 23,747,144 $ 25,169,209 $ 24,620,093 $ 25,217,769 FISCAL YEAR 2022-23
36 FUND SUMMARIES
CONSOLIDATED GENERAL FUND
EXPENDITURE
2023-24 Consolidated General Fund Expenditures by Department
37 FUND SUMMARIES
GENERAL FUND EXPENDITURE SUMMARY
BY DEPARTMENT
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
DEPARTMENT ACTUAL BUDGET BUDGET BUDGET BUDGET
City Administration
4001 City Council $ 165,460 $ 115,800 $ 115,800 $ 157,500 $ 159,300 4099 Retirees 237,673 235,000 235,000 235,000 235,000
4101 City Manager 299,468 465,100 465,100 599,800 613,500 4110 Human Resources 161,247 224,156 224,156 206,200 213,200 4003 City Attorney 262,145 290,000 290,000 294,400 303,142 Total City Administration 1,125,993 1,330,056 1,330,056 1,492,900 1,524,142 Legislative and Information Services
4002 City Clerk 346,425 471,275 471,275 411,260 486,260 4140 Information Technology - - - - -
4102 Printing/Duplicating 18,918 25,600 25,600 29,900 29,900 Total Legislative & Information Services 365,343 496,875 496,875 441,160 516,160 Administrative Services
4120 Administrative Services 689,306 884,010 884,010 799,480 825,280 4140 Information Technology 601,973 730,297 730,297 892,900 905,000 4145 Non-Departmental 3,989,880 5,723,421 6,290,757 3,501,400 5,901,637 4145 FCFA (Fire Service) 2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 CalPERS UAL payment - - - - -
Total Administrative Services 7,333,220 9,389,789 9,957,125 8,040,780 10,615,417 Community Development
4130 Planning 460,887 887,600 887,600 1,305,982 1,334,882 4301 Engineering 661,724 749,300 749,300 - -
4212 Building & Life Safety 403,052 462,700 462,700 470,640 474,140 Total Community Development 1,525,663 2,099,600 2,099,600 1,776,622 1,809,022 Police Department
4201 Police 1,102,005 1,622,592 1,622,592 1,478,015 1,546,337 4203 Patrol Services 3,323,697 3,648,700 3,648,700 3,604,500 3,729,900 4204 Police Support Services 1,130,263 1,094,100 1,094,100 1,308,535 1,461,035 4208 DOJ Tobacco Grant 9,230 - - - -
4209 OTS - Special Grant Programs 33,504 - - - -
Total Police Department 5,598,698 6,365,392 6,365,392 6,391,050 6,737,272 FISCAL YEAR 2022-23
38 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
DEPARTMENT ACTUAL BUDGET BUDGET BUDGET BUDGET
4421 Recreation Administration 441,507 443,100 443,100 552,700 524,700 4423 Pre-School Program 108,063 235,600 235,600 16,930 - 4424 Recreation-Special Programs 229,957 149,500 149,500 255,000 258,850 4425 Children In Motion 292,824 392,300 392,300 59,340 - Total Recreation Services 1,072,351 1,220,500 1,220,500 883,970 783,550 Public Works
4307 Public Works Administration 865,803 1,075,500 1,075,500 1,075,175 1,109,950 4301 Engineering - - - 711,600 681,000
4420 Park Maintenance 376,126 640,065 545,065 730,500 707,389 4430 Soto Sports Complex Maintenance 214,021 241,000 241,000 240,950 235,450 4305 Automotive Shop 175,956 155,600 155,600 181,280 172,000 4213 Government Buildings 192,470 264,900 264,900 222,250 239,550 Total Public Works 1,824,377 2,377,065 2,282,065 3,161,755 3,145,339 Grand Total $ 18,845,646 $ 23,279,277 $ 23,751,613 $ 22,188,237 $ 25,130,902 FISCAL YEAR 2022-23
39 FUND SUMMARIES
GENERAL FUND EXPENDITURE BY OBJECT
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time $ 4,687,631 $ 6,580,000 $ 6,542,574 $ 6,994,400 $ 7,224,200 5102 Salaries-Part Time 120,251 101,500 101,500 113,800 116,400 5103 Salaries-Temporary Part Time 387,084 580,000 580,000 199,900 224,700 5105 Salaries-Overtime 280,201 167,200 167,200 164,800 164,800 5107 Standby/Call Back Pay 7,200 12,400 12,400 7,000 7,000 5108 Holiday Pay 283,831 119,700 119,700 129,500 134,000 5109 Sick Leave Pay 102,148 - - - -
5110 Annual Leave Buy Back 18,839 35,500 35,500 31,800 30,800 5111 Vacation Buy Back 20,365 18,500 18,500 21,500 21,500 5112 Sick Leave Buy Back 11,867 11,400 11,400 11,800 11,800 5113 Vacation Leave Pay 153,945 - - - 1,000
5114 Compensation Pay 81,619 - - - -
5115 Annual Leave 149,867 - - - -
5116 Field Training Premium 6,234 5,000 5,000 6,000 6,000 5121 PERS Retirement 690,239 898,600 898,600 880,500 906,000 5122 Social Security 451,661 511,200 511,200 535,500 549,400 5123 PARS-Retirement 7,987 10,800 10,800 5,200 5,500
5126 State Disability (SDI) 20,219 16,700 16,700 18,000 18,500 5127 Deferred Compensation 16,696 17,100 17,100 18,100 18,100 5128 UAL (Unfunded Accrued Liability) 1,519,503 1,904,700 2,301,691 1,380,100 1,350,200 5131 Health Insurance 944,476 1,219,700 1,219,700 1,127,000 1,218,600 5132 Dental Insurance 62,216 68,300 68,300 69,200 69,200 5133 Vision Insurance 15,775 19,700 19,700 19,000 18,900 5134 Life Insurance 7,704 9,200 9,200 9,400 9,200
5135 Long Term Disability Insurance 15,040 21,500 21,500 21,700 21,700 5136 Retirees Health Insurance 142,689 235,000 235,000 235,000 235,000 5137 Leave Payouts 15,260 - - - -
5141 Workers Compensation 558,144 626,300 626,300 660,100 659,300 5142 Unemployment Insurance 12,559 1,000 1,000 - -
5143 Uniform Allowance 10,195 11,500 11,500 10,900 10,900 5144 Car Allowance 20,159 20,700 20,700 20,100 20,100
5146 Expense Allowance - - - - -
FISCAL YEAR 2022-23
40 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
SALARIES/FRINGE BENEFITS (CONTINUED)
5147 Employee Assistance Program 2,107 3,235 3,235 - -
5147 Employee Retention Incentive Program - 1,030,000 1,030,000 - - 5148 Boot Allowance 1,853 2,200 2,200 2,200 2,200
5149 Motor Pay 2,229 2,000 2,000 2,000 2,000
5150 Bilingual Pay 3,611 3,600 3,600 3,600 3,600
5151 Cell Phone Allowance 18,044 19,900 19,900 26,700 26,000 5199 Salary Reimbursement 1,165 (480,000) (480,000) (635,400) (649,400) Total $ 10,850,612 $ 13,804,135 $ 14,163,700 $ 12,089,400 $ 12,437,200
SERVICES & SUPPLIES
5201 Supplies - Office $ 25,319 $ 35,800 $ 35,800 $ 41,100 $ 37,000 5208 Postage/Mailing 19,889 15,200 15,200 20,200 20,200 5250 Supplies-Volunteer Program 1,050 1,600 1,600 1,850 1,850 5251 Supplies-Classes 6,029 9,000 9,000 9,000 9,000
5252 Supplies-Recreation Events 20,083 11,600 11,600 15,000 15,000 5253 Play/Learn Sessions 2,381 2,600 2,600 930 -
5254 Play/Learn-Summer 448 126,000 126,000 300 -
5255 Special Department Supplies 67,697 67,750 67,750 73,675 72,050 5257 Supplies-Leagues 7,778 27,600 27,600 27,600 27,600 5259 Children In Motion Supplies-Snacks 5,510 6,000 6,000 750 - 5261 Santa Cop 8,799 10,000 10,000 10,000 10,000
5272 Protective/Safety Clothing 45,894 43,500 43,500 43,500 43,500 5273 Small Tools 4,621 6,000 6,000 6,100 6,200
5274 Chemicals 3,422 3,300 3,300 3,700 3,700
5301 Advertising 5,006 12,100 12,100 12,100 12,100
5303 Contractual Services 1,541,286 2,198,678 2,350,878 3,459,201 3,533,288 5304 Professional Services 234,633 266,400 266,400 266,400 274,392 5306 Printing Services 47 600 600 600 600
5307 Disposal Fees - 2,000 2,000 2,200 2,200
5308 Street Trees 156 2,100 2,100 2,100 2,100
5313 Five Cities Fire Authority 2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 5315 Pre-Employment Physicals 6,074 9,200 9,200 12,780 12,780 5316 Job Recruitment Expense 1,127 10,200 10,200 5,890 5,889 5319 Services-Miscellaneous 5,738 4,800 4,800 6,800 6,800 5321 Animal Control Services 74,455 88,500 88,500 100,405 105,425 FISCAL YEAR 2022-23
41 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
SERVICES & SUPPLIES (Continued)
5322 Canine Program - - - - -
5324 Forensic Mandate Services 13,135 15,500 15,500 15,500 15,500 5327 Services-Litigation Non-Insurance 24,814 20,400 20,400 25,000 25,750 5328 Task Force Services 24,600 24,600 24,600 30,000 30,000 5329 Live Scan Fingerprinting Expense 1,610 8,000 8,000 8,000 8,000 5330 Cable Casting Expense 27,896 35,000 35,000 35,000 35,000 5351 Services-Classes 185,075 85,000 85,000 150,000 150,000 5352 Services-Leagues 5,257 10,000 10,000 10,000 12,600 5353 Services-Events 4,685 4,700 4,700 41,550 42,800
5354 Building Supervision - 100 100 250 250
5395 Community Services Grants 82,065 25,000 25,000 75,000 75,000 5396 Holiday Lights in the Village - - - - -
5397 Business Assistance Grant - - - - -
5398 Retraining Scholarship Program 15,000 - - - -
5401 Utilities 230,459 285,800 285,800 245,300 255,800
5402 Power 214,529 240,000 240,000 230,000 235,000
5403 Telephone 45,599 44,400 44,400 48,700 48,700
5501 Travel/Conference/Training 105,862 121,500 121,500 135,220 133,220 5502 Tuition Reimbursement 3,940 5,300 5,300 5,300 5,300 5503 Memberships & Subscriptions 39,168 46,421 46,421 46,685 50,260 5504 Public Relations 58,937 23,600 23,600 37,500 38,000 5506 Elections 321 30,000 30,000 500 55,000
5508 Miscellaneous Expense 6,403 10,000 10,000 11,500 11,500 5551 Property Taxes 71 70 70 75 75
5552 Rent-Equipment 1,295 3,700 3,700 3,700 3,700
5553 Rent-Buildings & Land 11,942 4,220 4,220 17,500 18,000 5555 Bank Charges 64,929 33,000 33,000 55,000 60,000
5556 Penalties & Interest - - - - -
5576 Liability Insurance-JPA Share 653,220 621,631 621,631 707,270 742,634 5578 Liability Insurance-Underground Tan 1,203 1,300 1,300 1,300 1,300 5579 Property Insurance 65,572 66,000 66,000 87,455 91,828 5580 Surety Bonds 1,401 1,600 1,600 1,600 1,600
5601 Maintenance-Vehicles 94,661 70,600 70,600 73,000 73,200 5602 Maintenance-Office Equipment 14,234 19,300 19,300 19,800 19,800 5603 Maintenance-Machinery & Equipmen 8,093 17,300 17,300 17,400 17,400 5604 Maintenance-Buildings 29,067 33,900 33,900 35,300 39,100 FISCAL YEAR 2022-23
42 FUND SUMMARIES
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
SERVICES & SUPPLIES (Continued)
5605 Maintenance-Grounds 52,410 59,400 59,400 57,210 57,950 5606 Maintenance-Radio Communications 16,327 22,500 22,500 22,750 22,750 5607 Maintenance-Automated Services 70,784 79,800 79,800 88,385 88,385 5608 Gas & Oil 93,132 88,400 88,400 91,400 92,200
5614 Maintenance - PD Remodel - - - - -
5615 Janitorial Services 19,350 16,200 16,200 16,200 16,400 5701 Office Equipment and Furniture 5,794 2,200 2,200 5,000 5,000 5702 Data Processing Equipment 22,497 10,200 10,200 14,240 10,640 Total $ 6,454,835 $ 7,199,231 $ 7,351,431 $ 9,434,771 $ 9,774,816
DEBT SERVICE
5801 Debt - Principal Payment $ 98,245 $ 258,173 $ 258,173 $ 268,692 $ 265,747 5802 Debt - Interest Payment 1,165 2,000 2,000 32,874 20,639 5803 Lease Purchase Payments 29,083 26,088 26,088 8,000 8,000 Total $ 128,493 $ 286,261 $ 286,261 $ 309,566 $ 294,386
TRANSFERS
5904 Transfers out - CIP Fund $ 246,048 $ 1,144,785 $ 1,200,356 $ - $ 2,360,000 5902 Transfer out - Streets Fund 1,020,352 351,000 351,000 75,000 75,000 5906 Transfers out - USDA City Hall loan 39,996 40,000 40,000 40,000 40,000 5907 Transfers out - OPEB Fund 92,311 - - - -
5909 Transfers out - TBID Fund - - - - -
5973 Stormwater Resource Planning Grant - - - - -
Total $ 1,398,707 $ 1,535,785 $ 1,591,356 $ 115,000 $ 2,475,000
CAPITAL OUTLAY
6001 Office Equipment & Furniture $ 366 $ - $ - $ - $ - 6101 Data Processing Equipment - - - - -
6103 Computer Licensing/Software - - - - -
6201 Machinery & Equipment 12,632 145,565 50,565 29,500 149,500 6301 Vehicles - 308,300 308,300 210,000 -
6401 Structures & Improvements - - - - -
Total $ 12,998 $ 453,865 $ 358,865 $ 239,500 $ 149,500
Grand Total $ 18,845,646 $ 23,279,277 $ 23,751,613 $ 22,188,237 $ 25,130,902 FISCAL YEAR 2022-23
43 FUND SUMMARIES
ENTERPRISE FUNDS
FUND: 612 SEWER
2021-22
FINAL CURRENT PROJECTION 2023-24 2024-25
ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Working Capital $ 1,122,337 $ 1,024,035 $ 482,289 $ 633,887 $ 591,987 Revenues:
Revenues 872,969 1,077,960 1,099,590 1,965,850 1,272,250 Transfers In 20,423 - 246,777 337,250 -
Total Revenues 893,392 1,077,960 1,346,367 2,303,100 1,272,250 Expenses:
Salaries and Benefits 263,969 244,700 244,700 388,700 402,100 Services and Supplies 130,755 176,040 176,040 201,900 212,900 Debt Service 1,343 - - - -
Operating Equipment 593,385 2,500 2,500 49,500 2,500
Capital Improvement Program 57,835 228,828 228,828 1,132,000 282,000 Transfers Out 486,153 542,700 542,700 572,900 531,400
Total Expenditures 1,533,440 1,194,768 1,194,768 2,345,000 1,430,900 Ending Available Working Capital $ 482,289 $ 907,227 $ 633,887 $ 591,987 $ 433,338 This fund is used to account for maintenance of sewer lines connecting City residents to the South San Luis Obispo County Sanitation District sewer treatment plant. Money is collected from utility bills paid by customers.
2022-23
44 FUND SUMMARIES
2021-22
FINAL CURRENT PROJECTION 2023-24 2024-25
ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Working Capital $ 324,066 $ 341,066 $ 328,790 $ 370,790 $ 407,790 Revenues:
Revenues 4,724 42,000 42,000 37,000 37,000
Transfers In - - - -
Total Revenues 4,724 42,000 42,000 37,000 37,000
Expenses:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Debt Service - - - - -
Capital Outlay - - - - -
Capital Improvement Program - - - - -
Transfers Out - - - - -
Total Expenditures - - - -
Ending Available Working Capital $ 328,790 $ 383,066 $ 370,790 $ 407,790 $ 444,790 FUND: 634 SEWER FACILITY
2022-23
This fund is used to account for the accumulation of sewer facility revenues to be used in capital improvement projects in the City. Money is collected from development to offset the impacts new development has on the sewer collection system.
45 FUND SUMMARIES
FUND: 640 WATER
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Working Capital 3,867,001 $ 1,315,076 3,011,897 $ 3,981,134 4,161,306 Revenues:
Revenues 6,703,369 7,873,037 7,873,037 7,944,693 8,507,590 Transfers In 343,398 417,250 2,943,355 - -
Total Revenues 7,046,767 8,290,287 10,816,392 7,944,693 8,507,590 Expenses:
Salaries and Benefits 679,074 833,200 833,200 757,300 780,800 Services and Supplies 651,098 800,440 800,440 1,064,400 1,569,300 Debt Service 19 - - - -
Capital Outlay 310,173 1,200 1,200 32,500 45,000
Capital Improvement Program 362,331 1,362,622 2,371,687 43,800 430,000 Transfers Out 5,899,174 6,058,355 5,840,628 5,866,521 5,954,185 Total Expenditures 7,901,870 9,055,817 9,847,155 7,764,521 8,779,285 Ending Available Working Capita 3,011,897 $ 549,546 3,981,134 $ 4,161,306 3,889,611 This fund is used to account for the activities associated with the transmission and distribution of potable water by the City to its users. Money is collected from utility bills paid by customers. 2022-23
FUND: 641 LOPEZ
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Working Capital $ 1,706,317 $ 1,704,672 $ 1,706,778 $ 1,706,778 $ 1,706,778 Revenues:
Revenues 461 - -
Transfers In 3,693,150 3,828,355 3,610,628 3,962,121 4,080,985 Total Revenues 3,693,611 3,828,355 3,610,628 3,962,121 4,080,985 Expenses:
Salaries and Benefits - - - - -
Services and Supplies 3,693,150 3,828,355 3,610,628 3,962,121 4,080,985 Debt Service - - - - -
Capital Outlay - - - - -
Capital Improvement Program - - - - -
Transfers Out - - - - -
Total Expenditures 3,693,150 3,828,355 3,610,628 3,962,121 4,080,985 Ending Available Working Capital $ 1,706,778 $ 1,704,672 $ 1,706,778 $ 1,706,778 $ 1,706,778 2022-23
This fund is responsible for the purchase of water from Lopez Dam. The City has a 50.55% share of the water and expense generated by Zone 3 – County of San Luis Obispo’s Flood Control and Water Conservation District.
46 FUND SUMMARIES
FUND: 642 WATER FACILITY
2021-22
FINAL ADOPTED PROJECTION 2023-24 2024-25
ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Working Capital 1,021,269 1,036,269 1,013,711 $ 736,963 $ 801,963 Revenues:
Revenues (7,557) 65,000 65,000 65,000 65,000
Transfers In - - - - -
Total Revenues (7,557) 65,000 65,000 65,000 65,000
Expenses:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Debt Service - - - - -
Capital Outlay - - - - -
Capital Improvement Program - - - - -
Transfers Out - 269,750 341,748 - -
Total Expenditures - 269,750 341,748 - -
Ending Available Working Capital $ 1,013,711 $ 831,519 $ 736,963 $ 801,963 $ 866,963 This fund is used to account for the accumulation of water facility revenues to be used in capital improvement projects in the City. Money is collected from development to offset the impacts new development has on the water distribution system.
2022-23
47 FUND SUMMARIES
SPECIAL REVENUE FUNDS
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 341,820 $ 359,019 $ 354,561 405,561$ 426,561$ Revenues:
Revenues 12,741 51,000 51,000 21,000 26,000
Transfers In - - - - -
Total Revenues 12,741 51,000 51,000 21,000 26,000
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance 12,741 51,000 51,000 21,000 26,000 Ending Fund Balance $ 354,561 $ 410,019 $ 405,561 426,561$ 452,561$ This fund accounts for impact fees collected from developers for the expansion of the existing fire station in order to serve future development.
2022-23
FUND: 210 FIRE PROTECTION IMPACT FEES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 193,039 $ 194,889 $ 192,065 $ 193,515 $ 19,965 Revenues:
Revenues 40,647 40,200 40,200 45,200 46,200
Transfers In - - - - -
Total Revenues 40,647 40,200 40,200 45,200 46,200
Expenditures:
Salaries and Benefits - - -
Services and Supplies 41,621 16,800 38,750 218,750 39,900 Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures 41,621 16,800 38,750 218,750 39,900
Change in Fund Balance (974) 23,400 1,450 (173,550) 6,301 Ending Fund Balance $ 192,065 $ 218,289 $ 193,515 $ 19,965 $ 26,266 FUND: 211 PUBLIC ACCESS TELEVISION
This fund accounts for fees collected from Charter Communications that are restricted for support of public, education, and government access programming and equipment. 2022-23
48 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 53,433 $ 58,734 $ 54,271 $ 59,571 $ 64,871 Revenues:
Revenues 838 5,300 5,300 5,300 5,300
Transfers In - - - -
Total Revenues 838 5,300 5,300 5,300 5,300
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance 838 5,300 5,300 5,300 5,300
Ending Fund Balance $ 54,271 $ 64,034 $ 59,571 $ 64,871 $ 70,171 This fund accounts for impact fees collected from developers for the expansion of the existing police facility in order to serve future development.
FUND: 212 POLICE PROTECTION IMPACT FEES
2022-23
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 1,337,995 $ 1,443,994 $ 1,417,202 $ 1,508,202 $ 1,564,202 Revenues:
Revenues 79,207 91,000 91,000 56,000 56,000
Transfers In - - -
Total Revenues 79,207 91,000 91,000 56,000 56,000
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance 79,207 91,000 91,000 56,000 56,000 Ending Fund Balance $ 1,417,202 $ 1,534,994 $ 1,508,202 $ 1,564,202 $ 1,620,202 This fund accounts for the receipts of park-in-lieu fees (Quimby) and grant revenues that are used for construction, park acquisition, and development of park facilities.
FUND: 213 PARK DEVELOPMENT
2022-23
49 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 308,247 $ 164,196 $ 215,690 206,590$ 182,490$ Revenues:
Revenues 23,063 70,900 50,900 50,900 50,900
Transfers In - - - - -
Total Revenues 23,063 70,900 50,900 50,900 50,900
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - 75,000 62,000
Capital Outlay - - - - -
Transfers Out 115,620 126,000 60,000 - -
Total Expenditures 115,620 126,000 60,000 75,000 62,000 Change in Fund Balance (92,557) (55,100) (9,100) (24,100) (11,100) Ending Fund Balance $ 215,690 $ 109,096 $ 206,590 182,490$ 171,390$ Impact fees collected from developers for park improvements are to be used to maintain the adopted level of service for neighborhood and community parks of 4.0 acres per thousand population. This fund accounts for the receipt and use of these monies.
FUND: 214 PARK IMPROVEMENT
2022-23
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 25,260 $ 29,714 $ 26,485 $ 30,685 $ 32,885 Revenues:
Revenues 1,225 4,200 4,200 2,200 2,200
Transfers In - - - -
Total Revenues 1,225 4,200 4,200 2,200 2,200
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance 1,225 4,200 4,200 2,200 2,200
Ending Fund Balance $ 26,485 $ 33,914 $ 30,685 $ 32,885 $ 35,085 2022-23
This fund accounts for impact fees collected from developers and used for recreation facilities in order to maintain the adopted level of service of recreation/community center facilities of 542 square feet per thousand population.
FUND: 215 RECREATION COMMUNITY CENTER
50 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 40,467 39,156$ $ 39,156 $ 29,221 23,086$ Revenues:
Revenues 8,767 9,500 9,500 10,000 10,000
Transfers In - - - - -
Total Revenues 8,767 9,500 9,500 10,000 10,000
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 6,982 14,535 14,535 14,535 14,535 Capital Outlay - - - - -
Transfers Out 3,096 4,900 4,900 1,600 1,600
Total Expenditures 10,078 19,435 19,435 16,135 16,135
Change in Fund Balance (1,311) (9,935) (9,935) (6,135) (6,135) Ending Fund Balance $ 39,156 29,221$ $ 29,221 $ 23,086 16,951$ FUND: 216 GRACE LANE ASSESSMENT DISTRICT
This fund accounts for the landscape maintenance within the Grace Lane housing tract. A special benefit assessment is levied on property owners to pay for landscape maintenance expenditures.
2022-23
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 1,287 $ 4,164 $ 4,418 $ 4,418 $ 3,218 Revenues:
Revenues 5,732 5,900 5,900 5,900 5,900
Transfers In - - - - -
Total Revenues 5,732 5,900 5,900 5,900 5,900
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 2,601 5,700 5,700 5,700 5,700
Capital Outlay - - - - -
Transfers Out - 200 200 1,400 1,400
Total Expenditures 2,601 5,900 5,900 7,100 7,100
Change in Fund Balance 3,131 - - (1,200) (1,200)
Ending Fund Balance $ 4,418 $ 4,164 $ 4,418 $ 3,218 $ 2,018 FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS
2022-23
This fund accounts for the landscape maintenance of parkways within two housing tracts. A special benefit assessment is levied on property owners to pay for landscape maintenance expenditures.
51 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 463,760 $ 471,360 $ 475,734 $ 483,334 $ 495,154 Revenues:
Revenues 37,240 46,500 46,500 46,500 46,500
Transfers In - - - - -
Total Revenues 37,240 46,500 46,500 46,500 46,500
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 19,170 30,000 30,000 32,380 32,380 Capital Outlay - - - - -
Transfers Out 6,096 8,900 8,900 2,300 252,300
Total Expenditures 25,266 38,900 38,900 34,680 284,680
Change in Fund Balance 11,974 7,600 7,600 11,820 (238,180) Ending Fund Balance $ 475,734 $ 478,960 $ 483,334 $ 495,154 $ 256,974 2022-23
FUND: 219 PARKSIDE ASSESSMENT DISTRICT
This fund accounts for revenue derived from annual assessments, which are used to pay the cost incurred by the City for landscape maintenance. 2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 90,338 $ - $ 81,326 $ 244,024 282,790 Revenues:
Revenues 970,471 799,352 891,066 992,435 1,027,100
Transfers In 471,048 576,000 576,000 475,000 500,000
Total Revenues 1,441,519 1,375,352 1,467,066 1,467,435 1,527,100 Expenditures:
Salaries and Benefits 504,575 483,700 523,100 547,200 565,000 Services and Supplies 263,827 436,900 364,168 332,800 522,700 Debt Service 28,545 - - 8,369 8,369
Capital Outlay - - - - -
Transfers Out 653,584 456,167 417,100 540,300 561,100
Total Expenditures 1,450,531 1,376,767 1,304,368 1,428,669 1,657,169 Change in Fund Balance (9,012) (1,415) 162,698 38,766 (130,069) Ending Fund Balance $ 81,326 $ (1,415) $ 244,024 $ 282,790 152,721 FUND: 220 STREETS (GAS TAX)
This fund accounts for receipts and expenditures of money apportioned by the State under Streets and Highway Code. The use of gas tax revenues can only be used to construct and maintain streets, roads and highways.
2022-23
52 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 1,139,198 $ 1,153,198 $ 1,130,771 $ 1,186,771 1,222,771 Revenues:
Revenues (8,427) 56,000 56,000 36,000 36,000
Transfers In - - - - -
Total Revenues (8,427) 56,000 56,000 36,000 36,000
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance (8,427) 56,000 56,000 36,000 36,000 Ending Fund Balance $ 1,130,771 $ 1,209,198 $ 1,186,771 $ 1,222,771 1,258,771 FUND: 222 TRAFFIC SIGNALIZATION
2022-23
This fund accounts for traffic signalization assessment levied against developments for the future cost of traffic signals.
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 153,760 $ 154,260 $ 152,089 $ 152,589 153,089 Revenues:
Revenues (1,671) 500 500 500 500
Transfers In - - - - -
Total Revenues (1,671) 500 500 500 500
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance (1,671) 500 500 500 500
Ending Fund Balance $ 152,089 $ 154,760 $ 152,589 $ 153,089 $ 153,589 This fund accounts for developer traffic mitigation measure fees charged as a result of an environmental review.
FUND: 223 TRAFFIC CIRCULATION
2022-23
53 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 2,601,058 $ 1,848,589 $ 2,587,414 $ 1,359,946 $ 1,419,946 Revenues:
Revenues (13,644) 150,000 150,000 60,000 60,000
Transfers In - - - - -
Total Revenues (13,644) 150,000 150,000 60,000 60,000
Expenditures:
Salaries and Benefits - - - - -
Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out - 831,219 1,377,468 - -
Total Expenditures - 831,219 1,377,468 - -
Change in Fund Balance (13,644) (681,219) (1,227,468) 60,000 60,000 Ending Fund Balance $ 2,587,414 $ 1,167,370 $ 1,359,946 $ 1,419,946 $ 1,479,946 2022-23
FUND: 224 TRANSPORTATION FACILITY IMPACT
This fund accounts for developer impact fees (AB1600 fees) paid to protect the public health, safety, and welfare by maintaining the existing level of public services for existing and future residents within the City of Arroyo Grande.
FUND: 225 TRANSPORTATION
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 540,130 $ 965,130 $ 967,679 $ 1,248,679 $ 1,363,679 Revenues:
Revenues 660,553 364,000 514,000 515,000 516,000
Transfers In - - - - -
Total Revenues 660,553 364,000 514,000 515,000 516,000
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - 15,000 - - -
Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out 233,004 233,000 233,000 400,000 425,000
Total Expenditures 233,004 248,000 233,000 400,000 425,000 Change in Fund Balance 427,549 116,000 281,000 115,000 91,000 Ending Fund Balance $ 967,679 $ 1,081,130 $ 1,248,679 $ 1,363,679 $ 1,454,679 This revenue source is provided by the San Luis Obispo County of Government’s (SLOCOG) Local Transportation Fund (LTF). The annual appropriation is restricted to transportation systems, including transit, pedestrian, street and road maintenance. 2022-23
54 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 369,799 $ 249,499 $ 270,767 $ 204,333 $ 119,033 Revenues:
Revenues 13,389 77,000 77,000 52,000 52,000
Transfers In - - - - -
Total Revenues 13,389 77,000 77,000 52,000 52,000
Expenditures:
Salaries and Benefits - - - -
Services and Supplies 112,420 137,300 143,434 137,300 137,300 Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures 112,420 137,300 143,434 137,300 137,300 Change in Fund Balance (99,032) (60,300) (66,434) (85,300) (85,300) Ending Fund Balance $ 270,767 $ 189,199 $ 204,333 $ 119,033 $ 33,733 2022-23
FUND: 226 WATER NEUTRALIZATION IMPACT
The City requires development projects that increase total water consumption in the City to “neutralize” that demand by reducing water consumption in existing development by an equivalent amount or by paying a fee in-lieu of performing water consumption reductions.
This fund accounts for the amount collected from developers and is used towards the City’s water conservation efforts.
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 5,891 $ 404 $ 5,891 $ 5,891 $ 5,891 Revenues:
Revenues - - - - -
Transfers In - - - - -
Total Revenues - - - - -
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance - - - - -
Ending Fund Balance $ 5,891 $ 404 $ 5,891 $ 5,891 $ 5,891 This fund accounts for impact fees paid by development and are restricted to improving drainage within the City.
FUND: 231 DRAINAGE FACILITY
2022-23
55 FUND SUMMARIES
2020-21
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 1,099,746 $ 1,151,565 $ 1,145,827 $ 1,172,327 $ 1,198,827 Revenues:
Revenues 46,081 26,500 26,500 26,500 26,500
Transfers In - - - - -
Total Revenues 46,081 26,500 26,500 26,500 26,500
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance 46,081 26,500 26,500 26,500 26,500 Ending Fund Balance $ 1,145,827 $ 1,178,065 $ 1,172,327 $ 1,198,827 $ 1,225,327 This fund accounts for monies paid by developers in meeting the City's mandatory affordable housing requirements.
FUND: 232 IN-LIEU AFFORDABLE HOUSING
2022-23
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 19,943 $ 20,004 $ 19,658 $ 19,658 $ 19,658 Revenues:
Revenues (285) - - - -
Transfers In - - - - -
Total Revenues (285) - - - -
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures - - - - -
Change in Fund Balance (285) - - - -
Ending Fund Balance $ 19,658 $ 20,004 $ 19,658 $ 19,658 $ 19,658 FUND: 233 IN-LIEU UNDERGROUND UTILITY
2022-23
This fund accounts for monies paid by developers in meeting the City's underground utility requirements.
56 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 328,350 $ 325,075 $ 405,833 $ 383,583 367,833$ Revenues:
Revenues 290,014 147,650 270,750 309,750 319,050
Transfers In - - - - -
Total Revenues 290,014 147,650 270,750 309,750 319,050
Salaries and Benefits - - - -
Services and Supplies 204,527 221,500 285,000 275,500 275,500 Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out 8,004 8,000 8,000 50,000 50,000
Total Expenditures 212,531 229,500 293,000 325,500 325,500 Change in Fund Balance 77,483 (81,850) (22,250) (15,750) (6,450) Ending Fund Balance $ 405,833 $ 243,225 $ 383,583 $ 367,833 361,383$ FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT
The purpose of the Tourism Business Improvement District (TBID) is to provide projects, programs and activities that benefit lodging businesses located and operating within the City of Arroyo Grande. A two percent (2%) assessment is levied on all lodging businesses of the rent charged by the operator per occupied room per night for all transient occupancies.
Revenue collected is used to promote the lodging industry within the City. 2022-23
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 1,601,901 $ 45,950 $ 1,291,275 $ 0 $ 58,000 Revenues:
Revenues (13,048) 78,000 78,000 58,000 58,000
Transfers In - - - - -
Total Revenues (13,048) 78,000 78,000 58,000 58,000
Expenditures:
Services and Supplies - - - - -
Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out 297,578 700,000 1,369,275 - -
Total Expenditures 297,578 700,000 1,369,275 - -
Change in Fund Balance (310,626) (622,000) (1,291,275) 58,000 58,000 Ending Fund Balance $ 1,291,275 $ (576,050) $ 0 $ 58,000 $ 116,000 FUND: 241 WATER AVAILABILITY FUND
Pursuant to the provisions of Section 38743 of the Government Code, water availability charges is a “special charge” which is levied to each parcel of property not served with city water.
These charges are restricted for the sole purpose of expanding water supply such as desalination plant, recycled water, scalping plant, etc. 2022-23
57 FUND SUMMARIES
2020-21
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 17,242 $ 17,242 $ 17,242 $ 17,242 17,242 Revenues:
Revenues - - 53,341 56,749 -
Transfers In - - - - -
Total Revenues - - 53,341 56,749 -
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - - -
Debt Service - - - - -
Capital Outlay - - - - -
Transfers Out - - 53,341 56,749 12,391
Total Expenditures - - 53,341 56,749 12,391
Change in Fund Balance - - - - (12,391)
Ending Fund Balance $ 17,242 $ 17,242 $ 17,242 $ 17,242 4,851 2022-23
FUND: 250 CDBG GRANT FUND
This fund accounts for revenues and expenditures related to Community Development Block Grant (CDBG) Funds. The program is a flexible program that provides the City with resources to address a wide range of unique community development needs.
58 FUND SUMMARIES
2021-22
FINAL CURRENT PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ - $ 1,091,441 $ 1,545,875 $ 1,453,900 $ 0 Revenues:
Revenues 2,150,121 2,150,121 2,150,121 - -
Transfers In - - - - -
Total Revenues 2,150,121 2,150,121 2,150,121 - -
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 31,643 594,391 562,748 - -
Capital Outlay - - - - -
Transfers Out 572,603 1,745,590 1,679,348 1,453,900 -
Total Expenditures 604,246 2,339,981 2,242,096 1,453,900 - Change in Fund Balance 1,545,875 (189,861) (91,975) (1,453,900) - Ending Fund Balance $ 1,545,875 $ 901,580 $ 1,453,900 $ 0 $ 0 This fund accounts for American Rescue Plan Act (ARPA) funds. On March 11, 2021 President Biden signed ARPA into law. ARPA is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To support the immediate pandemic response, bring back jobs, and lay the groundwork for a strong and equitable recovery, ARPA established the Coronavirus State and Local Recovery Fund, designed to deliver $350 billion to state, local, territorial, and Tribal governments to bolster their response to the COVID-19 emergency and recover from the economic impacts caused by the public health crisis. This legislation provided $27 billion in federal money to the State of California. The State will allocate $1.2 billion to non-entitlement units of local government (NEUs). As an NEU, Arroyo Grande is eligible to receive $4,300,241.
FUND: 260 AMERICAN RESCURE PLAN ACT (ARPA)
2022-23
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 397,272 $ 388,071 $ 533,489 $ 377,289 398,789$ Revenues:
Revenues 158,663 140,800 140,800 140,800 140,800
Transfers In - - 4,000 - -
Total Revenues 158,663 140,800 144,800 140,800 140,800
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies - - 26,000 - -
Capital Outlay 22,446 - - - -
Transfers Out - 125,000 275,000 119,300 -
Total Expenditures 22,446 125,000 301,000 119,300 -
Change in Fund Balance 136,217 15,800 (156,200) 21,500 140,800 Ending Fund Balance $ 533,489 $ 403,871 $ 377,289 $ 398,789 539,589$ FUND: 271 STATE COPS BLOCK GRANT
2022-23
This fund accounts for the receipt and use of monies from the State of California restricted to the purchase of police equipment and technology for crime prevention.
59 FUND SUMMARIES
AGENCY FUNDS
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ (2,342,921) $ (2,567,372) $ (2,567,372) $ (2,569,372) $ (2,571,372) Revenues:
Revenues - 412,944 412,944 412,944 412,944
Transfers In - - - - -
Total Revenues - 412,944 412,944 412,944 412,944
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 6,854 2,000 2,000 2,000 2,000
Debt Service 182,943 382,944 382,944 382,944 382,944
Capital Outlay - - - - -
Transfers Out 30,000 30,000 30,000 30,000 30,000
Total Expenditures 219,797 414,944 414,944 414,944 414,944 Change in Fund Balance (219,797) (2,000) (2,000) (2,000) (2,000) Ending Fund Balance $ (2,562,718) $ (2,569,372) $ (2,569,372) $ (2,571,372) $ (2,573,372) 2022-23
FUND: 286 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY This private-purpose trust fund was created to hold the assets of the former redevelopment agency of the City of Arroyo Grande until they are distributed to other units of state and local government after the payment of enforceable obligations have been made.
60 FUND SUMMARIES
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 1,594,478 $ 1,620,934 $ 1,620,934 $ 1,619,534 $ 1,618,034 Revenues:
Revenues 27,859 - - - -
Transfers In - - -
Total Revenues 27,859 - - - -
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 1,491 1,400 1,400 1,500 1,500
Debt Service - - -
Capital Outlay - - - - -
Transfers Out - - - - -
Total Expenditures 1,491 1,400 1,400 1,500 1,500
Ending Fund Balance $ 1,620,847 $ 1,619,534 $ 1,619,534 $ 1,618,034 $ 1,616,534 FUND: 287 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY - HOUSING FUNCTION This private-purpose trust fund was created to hold the housing assets of the former redevelopment agency of the City of Arroyo Grande until they are distributed to other units of state and local government after the payment of enforceable obligations have been made. 2022-23
2021-22
FINAL ORIGINAL PROJECTION 2023-24 2024-25
ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET
Beginning Fund Balance $ 2,029 $ 4,819 $ 4,819 $ 147,019 $ 147,719 Revenues:
Revenues 11,352 8,500 152,500 11,000 11,000
Transfers In (104) - - -
Total Revenues 11,248 8,500 152,500 11,000 11,000
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 4,807 4,400 4,400 4,400 4,400
Capital Outlay - - - - -
Transfers Out 5,904 5,900 5,900 5,900 5,900
Total Expenditures 10,711 10,300 10,300 10,300 10,300
Ending Fund Balance $ 2,565 $ 3,019 $ 147,019 $ 147,719 $ 148,419 FUND: 751 DOWNTOWN PARKING
This agency fund collects assessments from Arroyo Grande Village merchants for the maintenance of the Village parking lots for the Downtown Village Merchants 2022-23
61 Interfund Transfers
FY 2023-24
Personnel Operating Cost Allocation CIP Other
General Fund (010)
4901 Personnel Transfers 798,800
4903 Cost Allocation 1,974,466
4909 Transfers In - TBID Fund 42,500 3,000
4950 Transfers In - Sales Tax Fund 268,300
4952 Transfers In - RDA Successor Fund 30,000
5902 Operating Transfers - Streets Fund (75,000)
5904 Transfers out - CIP Fund
5906 Transfers out - USDA City Hall loan (40,000)
5909 Transfers out - TBID Fund
Sewer Fund (612)
5901 Personnel Transfers (189,700)
5903 Cost Allocation Transfers (330,700)
5904 Transfers out - CIP Fund (47,500)
5906 Transfers out - USDA City Hall loan (5,000)
Water Fund (640)
5901 Personnel Transfers (517,600)
5903 Cost Allocation Transfers (1,333,100)
5904 Transfers out - CIP Fund (47,500)
5906 Transfers Out - USDA City Hall Loan (8,800)
5913 Transfers Out - Lopez Fund (3,962,121)
Lopez Fund (641)
4940 Transfers In - Water Fund 3,962,121
Grace Lane Assessment District (216)
5903 Cost Allocation Transfers (1,600)
Landscape Maintenance District (217)
5903 Cost Allocation Transfers (1,400)
Local Sales Tax Fund (218)
5904 Transfers out - CIP Fund (1,880,972)
5906 Transfers Out - USDA City Hall Loan (20,000)
5910 Transfers Out - General Fund (208,300)
Parkside Assessment District (219)
5903 Cost Allocation Transfers (2,300)
Streets (Gas Tax) (220)
4902 Operating Transfer In Transportation 400,000
4903 Operating Transfer In - General Fund 75,000
5901 Personnel Transfers (87,000)
5903 Transfer out - CIP Fund (453,300)
5910 Transfers Out - General Fund (299,466)
Transportation (225)
5902 Operating Transfers (400,000)
62 Interfund Transfers
FY 2023-24
Personnel Operating Cost Allocation CIP Other
TBID Fund (240)
5901 Personnel Transfers (47,000)
5910 Transfer out - General Fund (3,000)
COPS Fund (271)
5904 Transfers out - CIP Fund (119,300)
CIP Fund (350)
4920 Streets Fund 453,300
4929 COPS Fund 119,300
4930 Sewer Fund 47,500
4940 Water Fund 47,500
4950 Sales Tax 1,820,972
Downtown Parking Fund (751)
5903 Cost Allocation Transfers (5,900)
USDA City Hall Loan Fund (472)
4910 Transfer In - General Fund 40,000
4930 Sewer Fund 5,000
4940 Water Fund 8,800
4950 Sales Tax 20,000
RDA Successor Fund (286)
5910 Transfers Out - General Fund (30,000)
Total - - - - -
63 Interfund Transfers
FY 2024-25
Personnel Operating Cost Allocation CIP Other
General Fund (010)
4901 Personnel Transfers 823,900
4903 Cost Allocation 2,014,000
4909 Transfers In - TBID Fund 42,500 3,000
4950 Transfers In - Sales Tax Fund 274,700
4952 Transfers In - RDA Successor Fund 30,000
5902 Operating Transfers - Streets Fund (75,000)
5904 Transfers out - CIP Fund (2,360,000)
5906 Transfers out - USDA City Hall loan (40,000)
Sewer Fund (612)
5901 Personnel Transfers (196,200)
5903 Cost Allocation Transfers (330,700)
5906 Transfers out - USDA City Hall loan (5,000)
Water Fund (640)
4943 Transfer In - Water Availability Fund
5901 Personnel Transfers (531,300)
5903 Cost Allocation Transfers (1,333,100)
5906 Transfers Out - USDA City Hall Loan (8,800)
5913 Transfers Out - Lopez Fund (4,080,985)
Lopez Fund (641)
4940 Transfers In - Water Fund 4,080,985
Grace Lane Assessment District (216)
5903 Cost Allocation Transfers (1,600)
Landscape Maintenance District (217)
5903 Cost Allocation Transfers (1,400)
Local Sales Tax Fund (218)
5904 Transfers out - CIP Fund (3,622,879)
5906 Transfers Out - USDA City Hall Loan (20,000)
5910 Transfers Out - General Fund (214,700)
Parkside Assessment District (219)
5903 Cost Allocation Transfers (2,300)
5904 Transfers out - CIP Fund (250,000)
Streets (Gas Tax) (220)
4902 Operating Transfer In Transportation 425,000
4903 Operating Transfer In - General Fund 75,000
5901 Personnel Transfers (91,900)
5903 Transfer out - CIP Fund (469,200)
5910 Transfers Out - General Fund (339,000)
Transportation (225)
5902 Operating Transfers (425,000)
64 Interfund Transfers
FY 2024-25
Personnel Operating Cost Allocation CIP Other
TBID Fund (240)
5901 Personnel Transfers (47,000)
5910 Transfer out - General Fund (3,000)
CIP Fund (350)
4910 General Fund 2,360,000
4920 Streets Fund 450,000
4930 Sewer Fund 282,000
4940 Water Fund 430,000
4950 Sales Tax 3,120,079
Downtown Parking Fund (751)
5903 Cost Allocation Transfers (5,900)
USDA City Hall Loan Fund (472)
4910 Transfer In - General Fund 40,000
4930 Sewer Fund 5,000
4940 Water Fund 8,800
4950 Sales Tax 20,000
RDA Successor Fund (286)
5910 Transfers Out - General Fund (30,000)
Total - - - - -
65 The Administration of Your City Government
INTRODUCTION
Ci�es are a deliberate democra�c choice to provide local enhanced public services above and beyond what the State can supply through the legislature and the County Board of Supervisors. In order to effec�vely operate business func�ons, the City of Arroyo Grande is organized into three departments (City Administra�on, Legisla�ve and Informa�on Services, and Administra�ve Services) that are the core of an effec�ve government structure.
The City Council
Your City government is entrusted to five elected officials that serve as the City Council – A Mayor (elected every two years) and four City Council Members (elected to represent one of four electoral districts every four years on staggered elec�on schedules). These five elected officials make all policy decisions for the City. The Mayor is the ceremonial head of the City and is equal to the other City Council Members when it comes to power to make policy. In addi�on to interac�ng with the community and preparing for and atending City Council mee�ngs, all City Council Members also serve on other government bodies such as the South San Luis Obispo County Sanita�on District, Five Ci�es Fire Authority, the Air Pollu�on Control District, and the Integrated Waste Management Authority. City Council Members receive a small s�pend to cover minor expenses of office. Addi�onally, each City Council Member is offered health insurance and they are enrolled in a non-CalPERS re�rement plan.
City Attorney
The City Atorney is a professional specializing in the area of Municipal Law. The City Council appoints a city atorney to whom it turns to for legal advice. The City Atorney atends Council mee�ngs to advise on points of the law and to ensure that all proper procedures are maintained. The City Atorney also provides legal advice and represents the City Council, City Manager, City departments and other City boards and commissions on legal maters. The City Atorney is responsible for dra�ing ordinances, reviewing contracts, and prosecu�ng municipal code viola�ons.
Retiree Health
This program accounts for the City’s obliga�ons to re�rees for post-employment benefits other than pensions.
The City provides minimal health contribu�ons for re�rees that have met certain criteria related to years of service.
66 The Administration of Your City Government
45 CITY MANAGER
PURPOSE
Support the City Council in carrying out the community’s vision by identifying policy issues, analyzing and recommending solutions to those issues, implementing the Council’s direction and managing the operation of the organization.
SERVICES AND STRUCTURE
The City Manager’s Office consists of the following programs:
City Management
Provide citywide leadership and coordina�on to the City organiza�on; provide policy development support for the City Council; implement economic development ini�a�ves; and represent the City's interests in local and regional issues.
Human Resources
Develop, implement, and support programs and processes that add value to the City and its employees; ensure organiza�onal compliance with employment laws and regula�ons; coordinate employee training and development; and develop policies and procedures to ensure a safe and welcome workplace.
FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS
• Creation of the Central Coast Blue Regional Recycled Water Authority, participation in a joint City Council Meeting, and selection of the General Manager of the Authority • Completion of an organizational assessment of the Five Cities Fire Authority (FCFA) and transition of the FCFA through Oceano’s exit from the Joint Powers Authority, including the preparation of an Amended and Restated FCFA Joint Powers Agreement, a fee-for-service agreement with Oceano, and an agreement addressing ongoing liabilities following Oceano’s exit from the JPA • Coordination of the City’s response to the winter 2023 storm emergencies • Completion of a Request for Proposals and new agreement for City Attorney services • Completion of a Citywide Compensation Study
• Facilitated Council goal setting process, as well as updates on current Fiscal Year (FY) goals • Development of coordinated work plan process to implement Council goals for FY 2023-25
PERFORMANCE MEASURES
Measure FY 21-22
Actual
FY 22-23
Projected
Actual
FY 23-24
Target
FY 24-25
Target
1 City Manager’s Office will hold in
person meetings with community
groups, organizations, and partners
12* 36 24 24
2 Number of DEIJ Trainings offered to
City staff
N/A 4 4 4
3 Number of Vacant Positions 6 7 5 5
* FY 21-22 actuals were lower due to COVID 19 restrictions
67 The Administration of Your City Government
46 FY 2023-25 DEPARTMENT WORK PLAN
Strategic
Goal Task/Action Timeline for Completion
Standard
Operations
Participate in FCFA Management
Committee Ongoing
Standard
Operations
Ensure recommendations of Baker Tilly for
the FCFA are scheduled and completed
Begin 1Q FY2023-24,
complete 4Q FY2023-24
Standard
Operations
Update the City's Emergency Operations
Plan
Obtain grant funding for a
consultant to prepare an
updated EOP; begin 1Q
FY2024-25 and complete by
4Q FY2024-25, depending
on grant availability.
Standard
Operations DEIJ Training Conduct training sessions at least once quarterly Standard
Operations
Work with 5Cities Homeless Coalition on
South County Shelter
Support efforts to develop a
permanent warming shelter
location within Arroyo
Grande through necessary
zoning ordinance
amendments and use of
ARPA funding
Standard
Operations
Support efforts to amend the IWMA JPA to
add County as a party
Begin 1Q FY2023-24,
complete 3Q FY2023-24
Standard
Operations
Serve on the Central Coast Community
Energy (3CE) Policy and Operations Boards 2Q FY 2025-26 Funding 1.1a Evaluate Economic Development
Management Services 2Q FY 2023-24
Funding 1.1b Obtain Economic Development
Management Services 3Q FY 2023-24
Funding 1.1c Support Modifications to the AGTBID 2Q FY 2023-24 Funding 1.1c.i. Transition Administration to City
staff 1Q FY 2023-24
Funding 1.1c.ii. Complete Modifications to AGTBID
Bylaws and Advisory Board Structure 2Q FY 2023-24
Funding 1.1d 400 W. Branch Disposition and
Development Agreement 4Q FY 2023-24
Funding
1.2a Issue an RFP for a consultant to
develop a survey and outreach strategy to
community
1Q FY2023-24
Funding
1.2b Award contract with consultant to
develop a survey and outreach strategy to
community
1Q FY2023-24
68 The Administration of Your City Government
47 Strategic
Goal Task/Action Timeline for Completion
Funding
1.2c Conduct public outreach to the
community to communicate need for
additional revenue, including facilitation of
a Citizen Committee
1Q FY 2024-25
Funding 1.2d Bring Revenue ballot measure to
Council for consideration 4Q FY 2023-24
Funding
1.3a Conduct study session with the City
Council regarding potential cannabis
ordinance
3Q FY 2023-24
Funding 1.3b Prepare and adopt cannabis
ordinance, if directed by the City Council 1Q FY 2024-25 Funding 1.3c Evaluate feasibility of a Cannabis Tax 1Q FY 2024-25 Fire Services 2.1a Pursue potential contract with the
County to serve Oceano 4Q FY 2023-24
Fire Services 2.2a Consider including Public Safety in
proposed Revenue measure 4Q FY 2024-25
Infrastructure
3.1a Consider Community partnership for
Mark M. Millis Community Center
construction
4Q FY 2023-24
Infrastructure 3.1b Include infrastructure in new
Revenue Measure plans and outreach 4Q FY 2024-25
Infrastructure 3.2a Support ongoing development and
financing of Central Coast Blue project Ongoing
69 The Administration of Your City Government
48 2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
City Council $ 165,460 $ 115,800 $ 115,800 $ 157,500 $ 159,300 Retirees Health 237,673 235,000 235,000 235,000 235,000 City Manager 299,468 465,100 465,100 599,800 613,500
Human Resources 161,247 224,156 224,156 206,200 213,200 City Attorney 262,145 290,000 290,000 294,400 303,142
Total $ 1,125,993 $ 1,330,056 $ 1,330,056 $ 1,492,900 $ 1,524,142 Expenditures by Category
Salary and Benefits $ 625,373 $ 878,400 $ 878,400 $ 897,500 $ 922,300 Services and Supplies 408,309 451,656 451,656 595,400 601,842 Operating Equipment - - - - -
Debt Service - - - - -
Capital Items and Transfers 92,311 - - - -
Total $ 1,125,993 $ 1,330,056 $ 1,330,056 $ 1,492,900 $ 1,524,142 Funding Sources
General Fund $ 1,125,993 $ 1,330,056 $ 1,330,056 $ 1,492,900 $ 1,524,142 Personnel Complement
Elected Officials:
Mayor and City Council 5.0 5.0 5.0 5.0 5.0
Full-time:
City Manager 1.0 1.0 1.0 1.0 1.0
Human Resources Manager 1.0 1.0 1.0 1.0 1.0
Management Analyst - 1.0 1.0 1.0 1.0
Contract:
City Attorney 1.0 1.0 1.0 1.0 1.0
Total 8.0 9.0 9.0 9.0 9.0
FISCAL YEAR 2022-23
70 The Administration of Your City Government
49 LEGISLATIVE & INFORMATION SERVICES
PURPOSE
Be an effective, valuable communication point for the City Council, the public, and staff; to ensure transparency and access to the legislative process and ensure compliance with applicable State and local laws and regulations relating to municipal elections, open meetings, financial reporting, and access to public records.
SERVICES AND STRUCTURE
The Legislative & Information Services Department consists of the following programs:
City Clerk
The City Clerk is the local official who administers democra�c processes, such as elec�ons, access to City records, and all legisla�ve ac�ons, ensuring transparency to the public. The City Clerk also atests, seals, and/or cer�fies official documents; receives and files pe��ons, subpoenas, and summons. The City Clerk serves the City Council, City Manager, City staff, and the public.
Public Information
Collect, develop, and organize informa�on for dissemina�on to the public through a variety of media including newspapers, newsleters, mailers, social media networks, email, the City website, and Government Access TV Channel.
FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS
• Administered the November 8, 2022 Municipal Elec�on
• Coordinated the transi�on from an at-large to a by-district elec�on system • Coordinated educa�on efforts for Transac�on & Use Tax Measure, Measure D-22 • Overhauled and re-launched the City Facebook Page
• Conducted extensive public outreach during the winter 2023 storm events • Completed digi�za�on of all personnel records crea�ng greater records efficiencies • Created Electronic Signature Policy for greater efficiencies in processing agreements, official documents, and internal forms
• Launched the first Citywide newsleter in 8 years – the Arroyo Grande Gazete
71 The Administration of Your City Government
50 PERFORMANCE MEASURES
Measure FY 21-22
Actual
FY 22-23
Projected
Actual
FY 23-24
Target
FY 24-25
Target
1 Percentage of Legal Notices
published within established
timelines
100% 100% 100% 100%
2 Percentage of Public Records
Act Requests Processed within
required timeframes
100% 100% 100% 100%
3 Citywide Newsletters Issued 0 2 4 4
4 Information spotlights on City
website
70 105 90 90
5 Press Releases Issued 166* 70 80 80
6 Total followers on all City social
media channels (Joined
NextDoor in FY 22-23)
Apx
7,800**
14,341 15,000 15,500
*This number of press releases is significantly higher due to the COVID-19 pandemic and the number of County Public Health news releases the City shared
**This number is approximate due to the closure of the City’s old Facebook page and relaunch of the new City Facebook page in 2022
FY 2023-25 DEPARTMENT WORK PLAN
Strategic Goal Task/Action Timeline for Completion
State Mandate In-house Ethics Training for
Officials and Staff
Ongoing; Winter 2025 for newly
electeds/advisory body
members/staff
State Mandate 2024 General Municipal
Election
Candidate materials/handbook;
Calling of the Election in
Spring/Summer 2024; Ballot
Measure Resos/Notices
Spring/Summer 2024; Candidate
nomination meetings Summer
2024; Candidate filing Summer
2024; Election filings and notices
Summer 2024-Fall 2024; Candidate
Forum Fall 2024; Campaign
Statements; Certification of the
Election and Council Reorganization
Winter 2024
Standard Operations Continue training on Agenda
Management
Ongoing training for new staff; Host
tips/tricks/training refresher by
72 The Administration of Your City Government
51 Strategic Goal Task/Action Timeline for Completion
Winter 2023; evaluate use of
additional modules
Standard Operations Develop In-House Records
Training for New Staff Host training by Winter 2023
Standard Operations Develop a City Seal Policy Draft Policy for legal/CM review by Fall 2023; Issue by Winter 2024
Standard Operations Update Ticket Policy
Draft updated Policy for legal/CM
review by Winter 2025; Issue by
Spring 2025
Standard Operations Social Media Archiving
Evaluate need and options (demos)
by Winter 2025; Develop budget
request for FY 25-27 budget in
Winter of 2025
Standard Operations Translation Services (supports
DEIJ initiatives)
Evaluate options for translation
services for print communications
and public meetings by Summer
2023; Select translation service by
Fall 2023
Standard Operations Develop Brand Guidelines
Develop draft guidelines and
templates; convene "user group"
for feedback; CM/Director review;
Guidelines completion and
implementation by Spring 2025
Standard Operations
Implement new process for
agreement retention through
LaserFische
Draft process by Winter 2024;
convene "user group" for review
and feedback; User training;
implement by Winter 2025
Standard Operations Broadcasting/Cablecasting
Services
Evaluate options for
broadcasting/cablecasting services
for public meetings by Winter 2024;
RFP; work with AS IT
Standard Operations
Explore options for "Open City
Hall" platform for community
engagement
Summer 2024
Funding 1.1c Support Modifications to
the AGTBID 2Q FY 2023-24
1.1c.ii. Complete Modifications
to AGTBID Bylaws and Advisory
Board Structure
2Q FY 2023-24
Funding
1.2a Issue an RFP for a
consultant to develop a survey
and outreach strategy to
community
1Q FY2023-24
Funding 1.2b Award contract with
consultant to develop a survey 1Q FY2023-24
73 The Administration of Your City Government
52 Strategic Goal Task/Action Timeline for Completion
and outreach strategy to
community
Funding
1.2c Conduct public outreach
to the community to
communicate need for
additional revenue, including
facilitation of a Citizen
Committee
1Q FY 2024-25
Funding
1.2d Bring Revenue ballot
measure to Council for
consideration
4Q FY 2023-24
Fire Services
2.2a Consider including Public
Safety in proposed Revenue
measure
4Q FY 2024-25
Infrastructure
3.1b Include infrastructure in
new Revenue Measure plans
and outreach
4Q FY 2024-25
General Plan Update 4.1a Plan and Host a Kick-Off
Meeting with Community 1Q FY 2023-24
74 The Administration of Your City Government
53 2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
City Clerk $ 346,425 $ 471,275 $ 471,275 $ 411,260 $ 486,260 Printing/Duplicating 18,918 25,600 25,600 29,900 29,900 Total $ 365,343 $ 496,875 $ 496,875 $ 441,160 $ 516,160 Expenditures by Category
Salary and Benefits $ 288,941 $ 338,300 $ 338,300 $ 334,400 $ 346,500 Services and Supplies 76,402 158,575 158,575 106,760 169,660 Operating Equipment - - - - -
Debt Service - - - - -
Capital Items - - - - -
Total $ 365,343 $ 496,875 $ 496,875 $ 441,160 $ 516,160 Funding Sources
General Fund $ 365,343 $ 496,875 $ 496,875 $ 441,160 $ 516,160 Personnel Complement
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Exec Asst/Deputy City Clerk 1.0 - - - -
Deputy City Clerk/Communicat - 1.0 1.0 1.0 1.0
Part time (FTE):
Sr. Office Assistant 0.6 - - - -
Executive Secretary - 0.6 0.6 0.6 0.6
Total 2.6 2.6 2.6 2.6 2.6
FISCAL YEAR 2022-23
75 The Administration of Your City Government
54 ADMINISTRATIVE SERVICES DEPARTMENT
PURPOSE
Provide accurate and timely financial and accounting information through the maintenance of appropriate financial systems and effective internal controls to promote the City’s fiscal accountability. To engage in a partnership with the departments to provide technical guidance in an effective, strategic, and fiscally responsible manner for all technology initiatives.
SERVICES AND STRUCTURE
The Administrative Services Department consists of the following programs:
Financial Services
The Administra�ve Services Department manages the City's financial systems by providing accurate and �mely ac�ons and informa�on to City Council, opera�ng departments, and the public. Policies, record keeping and repor�ng are carried out in compliance with generally accepted accoun�ng principles and all applicable laws and regula�ons. Areas of responsibility include u�lity billing, cash receip�ng, accounts payable, payroll, budge�ng, business licensing and non-departmental charges that are not directly related to a specific department.
Information Technology
The Informa�on Technology (IT) Division handles all centralized and many decentralized City technology services, facilita�ng the City's ability to deliver effec�ve and efficient service to the public. IT staff perform maintenance and upgrades of the City's IT network system, ensures network security, supports mul�ple so�ware applica�ons, manages the Citywide IT replacement program purchases, provides technical support City staff members, and completes research and planning for new technology solu�on.
FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS
• Awarded contract to Tyler Technologies to implement Enterprise ERP • Awarded contract to Willdan Financial Services to update the City’s comprehensive fee schedule, including development impact fees
• Awarded a contract to Baker Tilly to provide accoun�ng support and update the Citywide Purchasing Policies
• Updated the Local Sales Tax Measure Annual report
• Started working with FEMA to receive funding related to the winter 2023 storm events
76 The Administration of Your City Government
55 PERFORMANCE MEASURES
Measure FY 21-22
Actual
FY 22-23
Projected
Actual
FY 23-24
Target
FY 24-25
Target
1 Complete ACFR 180 days after
close of fiscal year
04/12/2022 04/11/2023 12/31/2023 12/31/2024
2 Number of A/P checks generated
annually
3612 3600 3600 3600
3 Number of payroll checks
generated annually
3,429 3,430 3,450 3,450
4 Number of IT tickets processed 769 417 565 575
FY 2023-25 DEPARTMENT WORK PLAN
Strategic Goal Task/Action Timeline for Completion
Standard Operations Complete Purchasing Policy
Update
Q1 FY 2023-24
Standard Operations Initiate ERP conversion Initiate Q1 FY 2023-24 Standard Operations
Council Adoption of
updated User Fees and
Development Impact Fees
Q1 FY 2023-24
Standard Operations Finalize 2023 ACFR by
12/31/24
Q2 FY 2023-24
Funding
1.2d Bring Revenue ballot
measure to Council for
consideration
4Q FY 2023-24
1.3c Evaluate feasibility of a
Cannabis Tax
1Q FY 2024-25
Fire Services
2.2a Consider including
Public Safety in proposed
Revenue measure
4Q FY 2024-25
Infrastructure
3.1b Include infrastructure
in new Revenue Measure
plans and outreach
4Q FY 2024-25
Infrastructure
3.1c Collect FEMA
reimbursement for January
- March 2023 storm damage
3Q FY2024-25
Infrastructure
3.1d Pursue Grant
applications and
administration for
infrastructure projects
Ongoing
Infrastructure
3.2a Support ongoing
development and financing
Ongoing
77 The Administration of Your City Government
56 Strategic Goal Task/Action Timeline for Completion
of Central Coast Blue
project
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
Administrative Services $ 689,306 $ 884,010 $ 884,010 $ 799,480 $ 825,280 Information Technology 601,973 730,297 730,297 892,900 905,000 Non-Departmental 3,989,880 5,723,421 6,290,757 3,501,400 5,901,637 FCFA (Fire Service) 2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 CalPERS UAL payment - - - - -
Total $ 7,333,220 $ 9,389,789 $ 9,957,125 $ 8,040,780 $ 10,615,417 Expenditures by Category
Salary and Benefits $ 2,431,537 $ 4,020,035 $ 4,587,371 $ 2,365,600 $ 2,358,800 Services and Supplies 3,583,688 3,822,169 3,822,169 5,548,580 5,770,017 Operating Eqipment - - - - -
Debt Service 11,600 11,800 11,800 11,600 11,600
Capital Items and Transfers 1,306,396 1,535,785 1,535,785 115,000 2,475,000 Total $ 7,333,220 $ 9,389,789 $ 9,957,125 $ 8,040,780 $ 10,615,417 Funding Sources
General Fund $ 7,333,220 $ 9,389,789 $ 9,957,125 $ 8,040,780 $ 10,615,417 Personnel Complement
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Information Tech Manager 1.0 1.0 1.0 1.0 1.0
Accounting Manager 1.0 1.0 1.0 1.0 1.0
Accounting Supervisor - - - - -
Senior Accounting Clerk 3.0 3.0 3.0 3.0 3.0
Information Tech Specialist 1.0 1.0 1.0 1.0 1.0
Accounting Clerk - - - - -
Total 7.0 7.0 7.0 7.0 7.0
FISCAL YEAR 2022-23
78 Public Works
PURPOSE
The City of Arroyo Grande Public Works Department provides high-quality, cost-effective services that ensure that the design, construction, maintenance and operation of public infrastructure, facilities, and services are responsive to the needs of residents, visitors, businesses, and other City departments.
SERVICES AND STRUCTURE
The Public Works Department consists of the following programs:
Emergency and Day to Day Demands
Staff respond to emergency events such as storms and resul�ng flooding, etc. A�er traffic accidents, staff facilitate street closures and debris cleanup. In addi�on, the Department repairs and fills potholes, installs red curbs and street signs. In addi�on, staff maintain all street and traffic ligh�ng. The Department responds to fallen trees or branches within the City limits and also facilitates homeless encampment pos�ng and cleanup. Staff respond to any facility maintenance requests, such as electrical, plumbing, pest control, or other safety issues and disposes of and collects trash within the City limits.
Facilities Maintenance
Staff conduct all maintenance ac�vi�es at City Facili�es, such as AC/hea�ng maintenance, office pain�ng, moving and assembly of office furniture, trash and sani�za�on of offices and restrooms, and landscape maintenance.
The Department also maintains all Public Use facili�es such as the Woman’s Club, Recrea�on building, park facili�es (gazebos, BBQs, picnic tables), and public restrooms (plumbing repairs, graffi� removal, vandalism repair, maintenance, stocking, and sani�za�on).
Annual Pavement Management Plan/Street Repairs Program
Each year the Department iden�fies street segments that require certain maintenance treatments. The inten�on of this is to perform slurry seal, overlays, and digout repairs to slow the deteriora�on and avoid near-term reconstruc�on. In addi�on to the treatments men�oned above, the Program proposes to include refreshing exis�ng traffic striping and pavement markings on certain arterial streets.
Annual Concrete Repairs Program
Each year staff iden�fies damaged sidewalks (priority loca�ons: commercial areas, high pedestrian traffic areas, and safe routes to schools) requiring repair to mi�gate the poten�al for trip and fall hazards located in the public right-of-way. Sidewalk gaps are also evaluated for cost and connec�vity, and curb ramp improvements are included to the extent possible.
Annual Storm Drain Maintenance Program
The City’s storm drain maintenance program includes removal of debris in the City’s 517 storm drain inlets and ou�alls. All maintenance is in prepara�on for storm events, compliance with MS4 permits and allowing drainage to func�on as designed. This also includes maintenance of all 8 City-owned drainage and reten�on basins and other drainage facili�es.
Annual Soto Sports Complex Annual Field Maintenance Program Annually, the Department conducts hydro seeding and turf maintenance as well as infield and ou�ield dirt improvements. Staff manage all irriga�on maintenance, fence repairs and field ligh�ng maintenance.
79 Public Works
Annual Vegetation Maintenance Program
Staff conduct annual street, parks, and open space tree and shrub trimming, removal, and plan�ng, fire fuel vegeta�on management at development and interfaces (i.e. Ocean Oaks Condos), as well as turf management at parks. The City has received USA accredita�on as a Tree City.
Sewer Lift Station Maintenance
All five (5) sewer li� sta�ons are cleaned along with 10 check valves. This maintenance program helps ensure trouble free opera�on of these sta�ons.
Water Conservation Programs
Cash for Grass projects, Washing Machine Rebates, and Home Water Audits are provided as part of the City’s Water Conserva�on Program. Home water audits help our customers make changes in their current water use to help them con�nue to conserve water.
Annual Water System Air/Vacuum Valve Program
All of the City’s 130 Air/Vac valves are cleaned and tested for proper opera�on. Air and vacuums formed in the pipeline can have serious effects on the opera�on of the pipeline like pipe failure, pressure build and vibra�on. Air/Vacuum valves allow large volumes of air to be exhausted from or admited into a pipeline as it is being filled or drained.
Annual Water Audit Program
The Audit is a requirement from the Department of Water Resources. This detailed audit must be validated by a third party cer�fied by the American Water Works Associa�on.
Fleet, Equipment, and Fuel Management and Coordination (not FCFA) The Department maintains the Citywide fleet which includes �re and oil changes, brake pads and rotors maintenance, and more complex repairs on equipment. Staff manage the replacement program and surplus vehicles and equipment program (not including FCFA), including the procurement and bids for new vehicles and equipment. The Department manages fuel purchasing, pumps system and fuel dispenser system maintenance, and annually reviews the San Luis Obispo County Air Pollu�on Control District (APCD) Permit.
Engineering Division
The Division is responsible for the City’s long term City infrastructure, including projects for repair or improvement of exis�ng infrastructure, as well as ensuring new infrastructure, including infrastructure built by new development, meets the City’s standards.
FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS
• Oak Park and El Camino Real drainage repair
• Implementation of water conservation programs and preparation of a Resolution rescinding the declaration of Stage 1 Water Shortage Emergency and related restrictions and penalties • Approval of both the Pavement Management Plan and Concrete Repairs Programs • Safe, responsive, and coordinated response to the winter 2023 storm emergencies • Storm-related debris removal projects in AG Creek
80 Public Works
PERFORMANCE MEASURES
Measure FY 21-22
Actual
FY 22-23
Projected
Actual
FY 23-24
Target
FY 24-25
Target
1 Pavement Condition Index 53 54 56 57
2 Pothole repairs (sacks of fill) 76 sacks =
85 pothole
repairs
154 sacks =
200+ potholes
200
pothole
repairs*
100 pothole
repairs
3 Larger in-house pavement repairs 2 yards 7 yard of
asphalt hot
mix
8 yards of
hot mix
3 to 5 yards of
hot mix
4 Storm Drain Inlet inspection and
maintenance
517 inlets 517 inlets 517 inlets 517 inlets
* Pothole estimates in FY 2023-24 are high due to effect of 2023 winter storms FY 2023-25 DEPARTMENT WORK PLAN
Strategic Goal Task/Action Timeline for
Completion
Standard
Operations Soto Sports Field Lighting Improvement 4Q FY 2024-25 Standard
Operations Expand Charging Stations on Public Property 4Q FY 2024-25 Standard
Operations
Drainage improvement needs identified during the
2023 Winter Storms 2Q FY 2024-25
Standard
Operations Public Works office Space Expansion 4Q FY 2023-24 Standard
Operations
Negotiate Agreement for an Interconnect with
Golden State Water Company 4Q FY 2024-25
Standard
Operations Reorganization of Engineering under Public Works 1Q FY 2023-24 State Mandate Maintain Permit Requirements as mandated through the State Regional Water Quality Control Board
Ongoing
State Mandate SB 1383 Administration Ongoing
State Mandate Conduct Speed Surveys 2Q FY 2023-24
Funding 1.1e Complete Transition of Temporary Parklets to Permanent Parklets
1Q FY2023-24
Infrastructure 3.1a Consider Community partnership for Mark M.
Millis Community Center construction
4Q FY 2023-24
Infrastructure 3.1b Include infrastructure in new Revenue Measure plans and outreach
4Q FY 2024-25
Infrastructure 3.1d Pursue Grant applications and administration for infrastructure projects
Ongoing
81 Public Works
Strategic Goal Task/Action Timeline for
Completion
Infrastructure 3.2a Support ongoing development and financing of Central Coast Blue project
Ongoing
Infrastructure 3.2b NCMA Management Agreement Amendments Ongoing Infrastructure 3.3a.i. Traffic Way Bridge Design 2Q FY 2025-26 Infrastructure 3.3a.ii. Traffic Way Bridge ROW 3Q FY 2023-24 Infrastructure 3.3a.iii. Traffic Way Bridge Construction 2Q FY 2025-26 Infrastructure 3.3b Swinging Bridge Rehabilitation 2Q FY 2024-25 Infrastructure 3.3b.i. Swinging Bridge Rehabilitation NEPA 3Q FY 2023-24 Infrastructure 3.3bii Swinging Bridge Rehabilitation Bid for Construction
3Q FY 2023-24
Infrastructure 3.3b.iii. Swinging Bridge Construction 2Q FY 2024-25 Infrastructure 3.3c Halcyon Complete Streets
Infrastructure 3.3c.i. Halcyon Complete Streets Design acquisition 1Q FY 2024-25 Infrastructure 3.3c.ii. Halcyon Complete Streets ROW acquisition 1Q FY 2024-25 Infrastructure 3.3c.iii. Halcyon Complete Streets Construction 2Q FY 2025-26 Infrastructure 3.3d.i. Award ATP Contract to Consultant 4Q FY 2022-23 Infrastructure 3.3d.ii. Final Approval of ATP by Council 3Q FY 2024-25 Infrastructure 3.3e 2022 Pavement Management Program
Construction
2Q FY 2023-24
Infrastructure 3.3f 2024 Pavement Management Program Design 3Q FY 2023-24 Infrastructure 3.3g 2024 Pavement Management Program
Construction
1Q FY 2024-25
Infrastructure 3.3h Community Safety Camera Network 4Q FY 2024-25 Infrastructure 3.3i Replacement Generator at Station 1 4Q FY 2023-24 Infrastructure 3.3j Lift Station 3 1Q FY 2024-25
Infrastructure 3.3k AG Creek Remediation (Debris removal and bank stabilization)
4Q FY 2023-24
Infrastructure 3.3l Concrete Repair Program 4Q FY 2024-25 Infrastructure 3.3m Concept plan/design for new Mark M. Millis Community Center Building
4Q FY 2023-24
Infrastructure 3.3n CMP Lining Ongoing
82 Public Works
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
Public Works Administration $ 865,803 $ 1,075,500 $ 1,075,500 $ 1,075,175 $ 1,109,950 Engineering - - - 711,600 681,000
Park Maintenance 376,126 640,065 545,065 730,500 707,389 Soto Sports Complex Maint. 214,021 241,000 241,000 240,950 235,450 Automotive Shop 175,956 155,600 155,600 181,280 172,000 Government Buildings 192,470 264,900 264,900 222,250 239,550 Total $ 1,824,377 $ 2,377,065 $ 2,282,065 $ 3,161,755 $ 3,145,339 Expenditures by Category
Salary and Benefits $ 1,279,007 $ 1,576,900 $ 1,576,900 $ 2,092,300 $ 2,174,200 Services and Supplies 508,612 623,100 623,100 844,275 851,139 Operating Eqipment - 177,065 82,065 160,000 120,000
Debt Service 36,758 - - 15,180 -
Capital Items - - - 50,000 -
Transfers - - - - -
Total $ 1,824,377 $ 2,377,065 $ 2,282,065 $ 3,161,755 $ 3,145,339 Funding Sources
General Fund 1,824,377 2,377,065 2,282,065 3,161,755 3,145,339 Funding Source Total $ 1,824,377 $ 2,377,065 $ 2,282,065 $ 3,161,755 $ 3,145,339 FISCAL YEAR 2022-23
83 Public Works
2021-22 2022-23 2022-23 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Personnel Complement
Public Works Administration
Full time:
Director of Public Works 1.0 1.0 1.0 1.0 1.0
Administrative Secretary 1.0 1.0 1.0 1.0 1.0
Capital Projects Manager 1.0 1.0 1.0 1.0 1.0
Assistant Capital Projects Manager - 1.0 1.0 1.0 1.0
Subtotal 3.0 4.0 4.0 4.0 4.0
Engineering
Full time:
City Engineer - - - 1.0 1.0
Associate Engineer - - - 1.0 1.0
Engineering Inspector - - - 1.0 1.0
Subtotal - - - 3.0 3.0
Parks
Full time:
Public Works Manager 0.5 0.5 0.5 0.5 0.5
Parks, Trees, & Landscape Supervisor - 1.0 1.0 1.0 1.0
Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 1.0 2.0 2.0 2.0 2.0
Part time (FTE):
Maintenance Worker 1.4 0.7 0.7 0.7 0.7
Subtotal 3.9 5.2 5.2 5.2 5.2
Streets
Full time:
Public Works Manager 0.5 0.5 0.5 0.5 0.5
Streets Maintenance Supervisor - 1.0 1.0 1.0 1.0
Maintenance Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 2.0 1.0 1.0 1.0 1.0
Part time (FTE):
Maintenance Worker - - - - -
Subtotal 3.5 3.5 3.5 3.5 3.5
Soto Sports Complex
Full time:
Maintenance & Coodination Supervisor - 1.0 1.0 1.0 1.0
Maintenance Worker 2.0 1.0 1.0 1.0 1.0
Subtotal 2.0 2.0 2.0 2.0 2.0
Automotive Shop
Full time:
Fleet Maintenance Coordinator 1.0 1.0 1.0 1.0 1.0
Subtotal 1.0 1.0 1.0 1.0 1.0
84 Public Works
2021-22 2022-23 2022-23 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Government Buildings
Full time:
Building Maintenance Worker 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Maintenance Worker 0.7 0.7 0.7 0.7 0.7
1.7 1.7 1.7 1.7 1.7
Water Fund
Full time:
Utilities Manager 1.0 1.0 1.0 1.0 1.0
Public Works Supervisor - 1.0 1.0 1.0 1.0
Public Works Lead Worker 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 5.0 4.0 4.0 4.0 4.0
Part time (FTE):
Summer Interns 0.7 0.7 0.7 0.7 0.7
Subtotal 7.7 7.7 7.7 7.7 7.7
Sewer Fund
Full time:
Maintenance Worker 2.0 2.0 2.0 2.0 2.0
Part time (FTE):
Summer Interns 0.7 0.7 0.7 0.7 0.7
Subtotal 2.7 2.7 2.7 2.7 2.7
Department Total 25.5 27.8 27.8 30.8 30.8
85 Community Development
PURPOSE
The Community Development Department is dedicated to promoting a diverse and equitable city while maintaining the City's unique environment and character, and balancing economic opportunities through effective land use planning and development review processes.
SERVICES AND STRUCTURE
The Community Development Department strives toward its mission through three divisions staffed by highly specialized professionals:
Planning Division
Professional planners develop new long-range plans and programs for the development or redevelopment of the City based upon the ever-changing needs and wants of the community to enhance the quality of life for our community. This includes: land use, circula�on, housing, economic development, agriculture and open space stewardship.
Professional planners review proposed development projects to assure they are designed and will func�on according to the adopted plans of the community. By doing so, new developments must meet high standards.
Building and Life Safety Division
The State of California mandates that virtually all buildings and structures be constructed to very detailed building codes in order to reduce death, injuries, and damage from improperly designed and constructed buildings and fires, earthquakes, and other natural disasters. The California Building Codes also incorporate many regula�ons to achieve State public policy goals such as disabled access and energy conserva�on. The Division also reviews project plans, issues permits and provides inspec�on services for compliance with City ordinances, fire and life safety codes, Interna�onal Property Maintenance Code and works closely with the Community Services Specialist for code compliance.
Community Services Division
The Community Services Specialist (CSS) conducts code enforcement for the City. The CSS performs a wide variety of tasks such as providing informa�on, educa�ng the public, and conduc�ng appropriate inves�ga�ons.
The CSS inves�gates alleged viola�ons generated by observa�on or public complaints to ensure compliance with regula�ons in the Arroyo Grande Municipal Code (AGMC).
The code enforcement aspect also includes the enforcement of regula�ons related to temporary signs and banners; abandoned, junk or inoperable vehicles; unauthorized living in recrea�onal vehicles; grossly unreasonable accumula�ons of garbage, trash, or any other material that creates an unsafe or unhealthy condi�on for the neighborhood or the public in general.
FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS
• Adop�on of an Accessory Dwelling Unit Ordinance
• Adop�on of a Short Term Rental Ordinance
• Adop�on of a Tiny Homes on Wheels Ordinance
• Adop�on of a Senate Bill 9 Ordinance
• Adop�on of the 2022 California Building Codes
• Establishment of a Permanent Parklet Program
• Comple�on of Dra� Halcyon Complete Streets Plan
86 Community Development
• Ini�ated a Comprehensive General Plan Update
PERFORMANCE MEASURES
Measure FY 21-22
Actual
FY 22-23
Projected
Actual
FY 23-24
Target
FY 24-25
Target
1 Building Permits Reviewed within
15 days 95% 95% 95% 95%
2 Percent of potential code
enforcement cases with
investigation initiated within 7 days
95% 95% 95% 95%
3 Percent of discretionary permits
with initial completeness review
within 30 days
100% 100% 100% 100%
FY 2023-25 DEPARTMENT WORK PLAN
Strategic Goal Task/Action Timeline for Completion
Standard Operations Sign Ordinance PC and CC hearings in 2025 Standard Operations General Plan Annual Report Present to PC in Feb and to CC in March of each year on consent
Standard Operations Work with 5Cities Homeless
Coalition on South County Shelter
Process a Development Code
Amendment to allow emergency
shelters in Fair Oaks Mixed Use
zone with minor use permit.
Introduce to CC in July 2023, with
possible Adoption in August
2023.
Standard Operations Community Services Grants Accept applications Oct-Nov.
Convene Review Committee in
December. Award grants at CC in
January
Standard Operations Reevaluate Public Art Guidelines Winter 2025 Standard Operations Draft ADU Ordinance 1Q FY 2023-24
Standard Operations Bring ADU Ordinance to Planning
Commission for Approval
2Q FY 2023-24
Standard Operations Bring ADU Ordinance to Council
for Approval
3Q FY 2023-24
State Mandate
CDBG program Present staff recommendations
to CC in Nov/Dec and finalize
projects at CC in Feb/Mar
State Mandate SB 1383 Enforcement Ongoing
Funding 1.1d 400 W. Branch Disposition
and Development Agreement
3Q FY 2024-25
87 Community Development
Strategic Goal Task/Action Timeline for Completion
Funding
1.1e Complete Transition of
Temporary Parklets to Permanent
Parklets
1Q FY2023-24
Funding
1.3a Conduct study session with
the City Council regarding
potential cannabis ordinance
3Q FY 2023-24
Funding
1.3b Prepare and adopt cannabis
ordinance, if directed by the City
Council
1Q FY 2024-25
Funding 1.3c Evaluate feasibility of a
Cannabis Tax
1Q FY 2024-25
Infrastructure 3.1b Include infrastructure in new
Revenue Measure plans and
outreach
4Q FY 2024-25
Infrastructure 3.1d Pursue Grant applications
and administration for
infrastructure projects
Ongoing
Infrastructure 3.3c Halcyon Complete Streets 2Q FY 2025-26 Infrastructure 3.3c.i. Halcyon Complete Streets
Design acquisition
1Q FY 2024-25
Infrastructure 3.3c.ii. Halcyon Complete Streets
ROW acquisition
1Q FY 2024-25
Infrastructure 3.3c.iii. Halcyon Complete Streets
Construction
2Q FY 2025-26
Infrastructure 3.3d.i. Award ATP Contract to
Consultant
4Q FY 2022-23
Infrastructure 3.3d.ii. Final Approval of ATP by
Council
3Q FY 2024-25
General Plan Update 4.1a Plan and Host a Kick-Off
Meeting with Community
1Q FY 2023-24
General Plan Update 4.2a Management of DEIJ
consultant
Ongoing
General Plan Update 4.3 General Plan Elements 3Q FY 2024-25 General Plan Update 4.4a Survey Local Businesses 4Q FY 2023-24 General Plan Update 4.4b Conduct a Retail Market
Analysis
4Q FY 2023-24
General Plan Update 4.5 Climate Action Plan 3Q FY 2025-26 General Plan Update 4.6a Bring code changes to
Planning Commission for approval
3Q FY 2025-26
General Plan Update 4.6b Bring draft Ordinance of code
revision update to Council
4Q FY 2025-26
General Plan Update 4.7a Complete draft EIR 3Q FY 2024-25 General Plan Update 4.7b Complete final EIR 4Q FY 2024-25 General Plan Update 4.8 Objective Design Standards 1Q FY 2023-24
88 Community Development
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
Planning $ 460,887 $ 887,600 $ 887,600 $ 1,305,982 $ 1,334,882 Engineering 661,724 749,300 749,300 - -
Building & Life Safety 403,052 462,700 462,700 470,640 474,140 Total $ 1,525,663 $ 2,099,600 $ 2,099,600 $ 1,776,622 $ 1,809,022 Expenditures by Category
Salary and Benefits $ 974,301 $ 1,366,400 $ 1,366,400 $ 921,000 $ 955,900 Services and Supplies 551,362 733,200 733,200 855,622 853,122 Operating Eqipment - - - - -
Debt Service - - - - -
Capital Items and Transfers - - - - -
Total $ 1,525,663 $ 2,099,600 $ 2,099,600 $ 1,776,622 $ 1,809,022 Funding Sources
General Fund 1,520,663 2,094,600 2,094,600 1,771,622 1,804,022 TBID 5,000 5,000 5,000 5,000 5,000
Funding Source Total $ 1,525,663 $ 2,099,600 $ 2,099,600 $ 1,776,622 $ 1,809,022 Personnel Complement
Full-time:
Director 1.0 1.0 1.0 1.0 1.0
Planning Manager - 1.0 1.0 1.0 1.0
Associate Planner 1.0 1.0 1.0 1.0 1.0
Assistant Planner 1.0 1.0 1.0 1.0 1.0
Community Services Specialist - 1.0 1.0 1.0 1.0
City Engineer 1.0 1.0 1.0 - -
Associate Engineer 1.0 1.0 1.0 - -
Permit Technician 1.0 1.0 1.0 1.0 1.0
GIS Analyst 1.0 1.0 - - -
Engineering Inspector 1.0 1.0 1.0 - -
Building Official 1.0 - - - -
Building Permit Technician 1.0 1.0 1.0 1.0 1.0
Part time (FTE):
Comm. Development Intern 0.5 0.5 0.5 0.5 0.5
Total 10.5 11.5 10.5 7.5 7.5
FISCAL YEAR 2022-23
89 Public Safety
INTRODUCTION
Keeping people safe is a core element of City services. In addition to the City’s efforts to avoid unsafe conditions, the City also provides services that quickly respond when needed.
POLICE DEPARTMENT
PURPOSE
The purpose of the Arroyo Grande Police Department is to maintain public peace, safeguard lives and property, and provide for a quality of life whereby those persons within the City of Arroyo Grande have a sense of security and freedom in their daily ac�vi�es. To achieve these ends, the Arroyo Grande Police Department will maintain the capability to provide a superior level of law enforcement and related services that are appropriate and �mely. Specifically, the Arroyo Grande Police Department will maintain a viable proac�ve organiza�on that recognizes and effec�vely responds to current and future community needs and maximizes the available resources, personnel, and technology.
SERVICES AND STRUCTURE
The Police department is responsible for maintaining public order and safety, enforcing the law, and preven�ng, detec�ng, and inves�ga�ng criminal ac�vi�es.
The Police Department is led by a Chief of Police and is supported by two Commanders who oversee two bureaus, Support Services, and Patrol Services. Support Services consist of inves�ga�ons, neighborhood services, records, property and evidence, regional SWAT, and School Resource Officer. Patrol Services consists of patrol opera�ons, traffic bureau, and Explorer POST.
The Police Department operates the following programs:
Support Services Program
Support Services facilitates Crime preven�on educa�on, homeless outreach, neighborhood watch programs, military surplus acquisi�on, and planning for special events.
Patrol Services Program
Patrol Services facilitates directed traffic enforcement, DUI grants, tobacco compliance, Sex Offender registra�on, proba�on and warrant sweeps, high-risk opera�ons, and emergency services.
FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS
• Successful completion of a compliance audit of police records and training in accordance with the Commission of Peace Officers Standards and Training.
• Partnered with the Five Cities Homeless Coalition to help designate the SLO County Regional Center as a dedicated warming shelter for the 22/23 winter season.
• Establishment of an Officer Wellness Program designed to provide police staff with additional resources such as peer support, therapist consulting, and an online app used as a self-assessment well-being tool kit. • Implemented a new E-Ticket writing and traffic collision report writing software program funded through a grant from the Office of Traffic Safety.
90 Public Safety
• Transitioned to a new and improved weapon sighting system for all sworn staff which involved a 3-day skill building introduction.
PERFORMANCE MEASURES
Measure FY 21-22
Actual*
FY 22-23
Projected
Actual*
FY 23-24
Target*
FY 24-25
Target*
1 Calls related to Homelessness 232 225 216 179
2 Reduce Crime (# of total Part I
Crime by year)**
359 355 350 345
3 Traffic Collisions 274 220 200 200
*Note numbers are reported by calendar year
** Part I Crimes include: homicide, larceny, rape, assault, arson, robbery, burglary, and vehicle theft.
FY 2023-25 DEPARTMENT WORK PLAN
Strategic
Goal Task/Action Timeline for Completion
Standard
Operations
Re-Classify Part-time Cadet position into a
full time Community Services Technician
1Q FY 2024-25
Standard
Operations
Complete after-action report for wellness
grant
4Q FY 2023-24
Standard
Operations
Replace Expired Protective Equipment Ongoing
Standard
Operations
Complete Fleet Project 2Q FY 2023-24
Standard
Operations
RIPA (Racial and Identity Profiling
Advisory) Board Reporting
Ongoing
Standard
Operations
Amend Camping Ordinance 3Q FY 2023-24
State
Mandate
Continued Mandated Training for Staff Ongoing
Infrastructure 3.3h Community Safety Camera Network 4Q FY 2024-25
91 Public Safety
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
Police $ 1,102,005 $ 1,622,592 $ 1,622,592 $ 1,478,015 $ 1,546,337 Patrol Services 3,323,697 3,648,700 3,648,700 3,604,500 3,729,900 Police Support Services 1,130,263 1,094,100 1,094,100 1,308,535 1,461,035 OTS - Special Grant Progroms 33,504 - - - -
DOJ Tobacco Grant 9,230 - - - -
Total $ 5,598,698 $ 6,365,392 $ 6,365,392 $ 6,391,050 $ 6,737,272 Expenditures by Category
Salary and Benefits $ 4,498,623 $ 4,738,600 $ 4,738,600 $ 4,900,700 $ 5,192,200 Services and Supplies 1,007,308 1,075,531 1,075,531 1,178,064 1,232,786 Debt Service 80,136 274,461 274,461 282,786 282,786
Operating Eqipment 12,632 276,800 276,800 29,500 29,500 Capital Items and Transfers - - - - -
Total $ 5,598,698 $ 6,365,392 $ 6,365,392 $ 6,391,050 $ 6,737,272 Funding Sources
General Fund 5,598,698 6,365,392 6,365,392 6,391,050 6,737,272 Personnel Complement
Full-time:
Chief of Police 1.0 1.0 1.0 1.0 1.0
Commander 2.0 2.0 2.0 2.0 2.0
Sergeant 5.0 5.0 5.0 5.0 5.0
Senior Police Officer 6.0 6.0 6.0 6.0 6.0
Police Officer 13.0 13.0 13.0 13.0 13.0
Executive Secretary 1.0 1.0 1.0 1.0 1.0
Records Clerk 2.0 2.0 2.0 2.0 2.0
Police Services Technician - - - - 1.0
Total 30.0 30.0 30.0 30.0 31.0
Part time (FTE):
Neighborhood Services Tech 1.4 - - - -
Level I Reserve Officer 0.5 - - - -
Cadet 1.0 1.0 1.0 - -
Training Technician 0.5 0.5 0.5 0.5 0.5
Fleet/Equipment Technician - - - - -
Total 3.4 1.5 1.5 0.5 0.5
Sworn Employees 28.0 28.0 28.0 27.0 28.0
Non-sworn Employees 5.4 3.5 3.5 3.5 3.5
FISCAL YEAR 2022-23
92 Public Safety
FIRE DEPARTMENT- FIVE CITIES FIRE AUTHORITY
In 2004, the cities of Arroyo Grande and Grover Beach collaboratively entered an agreement to share one fire chief and training officer. This agreement was expanded over the next several years to include equipment sharing, a consolidation of the reserve firefighter program and the introduction of "boundary drops," meaning that the closest fire resource would be dispatched to a 9-1-1 call without consideration of community boundary.
In 2009, the Oceano Community Services District (OCSD) joined the other communities and on July 9, 2010, a complete fire department consolidation took place, resulting in the creation of the Five Cities Fire Authority (FCFA) Joint Powers Authority (JPA). The Five Cities Fire Authority was created to increase service levels to citizens and visitors, to ensure consistent and professional training standards, and to increase operational efficiencies. Since the establishment of the JPA, the OCSD has failed twice to pass a special tax measure to raise additional revenue to ensure funding consistent with the Strategic Plan. Since the failure of the special tax measure, a defined one-year wind down period per the second amendment to the JPA began on July 1, 2022. A new JPA is currently being considered by Council with an effective date of July 1, 2023.
When an Arroyo Grande resident dials 9-1-1, they have likely found themselves in a situation that they can no longer manage on their own. Today’s fire service must have the personnel, training and tools to respond to a variety of situations including:
• Medical emergencies
• Traffic collisions
• Technical rescues
• Structure and vegetation fires
• Hazardous materials
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
City Contribution to FCFA 2,580,955 2,580,955 2,580,955 3,796,000 3,978,000 Expenditures by Category
Services and Supplies 2,580,955 2,580,955 2,580,955 3,796,000 3,978,000 Funding Sources
General Fund 2,052,061 2,052,061 2,052,061 2,847,000 2,983,500 Local Sales Tax Fund 528,894 528,894 528,894 949,000 994,500 Funding Source Total 2,580,955 2,580,955 2,580,955 3,796,000 3,978,000 FISCAL YEAR 2022-23
93 Recreation Services
PURPOSE
To provide healthy, sustainable, and safe environments and offer quality recreation, leisure, and cultural activities for people of all ages to play, learn, and build community. To foster human development and provide affordable health and wellness opportunities while supporting economic development by strengthening community image and sense of place.
SERVICES AND STRUCTURE
The Recreation Services Department consists of the following programs:
Recreation Administration
Implement Council goals and direc�on; provide leadership of and for the Recrea�on Services Department; coordinate with other City departments to accomplish goals and objec�ves; provide high level customer service to the community (internal and external); and represent the City in non-profit and business partnerships. In addi�on, in FY 2023-24 Recrea�on Administra�on will take on the administra�on of the Tourism Business Improvement District (TBID).
Facilities
Provide and facilitate access to public facili�es (two community centers, public parks, Soto Sports Complex, community gardens, tennis and pickleball courts); coordinate public requests and develop rela�onships with external users; organize maintenance and City schedules; administer and collect fees; oversee facility supervision and opera�ons.
Special Events
Plan, develop and provide opportuni�es for community engagement, fun and celebra�on. Work with local agencies, non-profits and businesses to enrich the community through historical, cultural and relevant events.
Volunteer Program
Recruit, train and oversee volunteers to assist with events, special projects and City opera�ons. Develop rela�onships with community and neighboring agencies to provide con�nuity and support.
Adult Sports
Coordinate adult basketball and so�ball sports leagues for the community. Provide relevant ac�ve sports opportuni�es for adults.
Youth Sports
Coordinate the Youth Wrestling program. Provide relevant ac�ve sports opportuni�es for youth.
Special Interest Classes
Contract with instructors to teach exercise, art and a variety of enrichment classes. Contract with instructors/agencies to provide holiday and summer camps for youth and programs to support health and wellness for the community.
FY 2022-23 SIGNIFICANT ACCOMPLISHMENTS
• Transi�on the before and a�er school child care at Branch Elementary School to the YMCA • Assist with the coordina�on of the first annual Tree Ligh�ng & Snow event at Elm Street Park • Transi�on, assume leadership, and conduct the Holiday Parade, including the Jingle Bell Dash
94 Recreation Services
• Comple�on of the awards and distribu�on of the Child Care Assistance Grant Program utilizing ARPA funding
• Comple�on of the installa�on and grand opening of the Kiwanis Inclusive Playground • Development of the Art in the Park series, Mother’s Day Tea, and Senior Dance events • Ongoing and new partnerships with local agencies and non-profits to provide Recrea�on events, programs and ac�vi�es
• Achieved an all-�me high in enrollments and revenues for special interest classes (exceeding revenue target by 31.7% as of May 31, 2023)
• Public Art installa�on/basketball court resurfacing with Project Backboard and Public Art at Strother Park
PERFORMANCE MEASURES
Measure FY 21-22
Actual
FY 22-23
Projected
Actual
FY 23-24
Target
FY 24-25
Target
1 Number of specialty class offerings 555 603 610 620
2 Number of special events 9 24 25 27
3 Number of volunteer hours 4,057 4,100 4,150 4,200
4 Par�cipa�on (registra�on in classes,
leagues, sports, programs)
6,837 7,226 7,326 7,426
FY 2023-25 DEPARTMENT WORK PLAN
Strategic
Goal Task/Action Timeline for Completion
Standard
Operations
Transition the before and after school
child care at Ocean View Elementary to
the YMCA
1Q FY 2023-24
Standard
Operations
Identify new location and transition the
Recreation Services Department to an
alternate location with the closing of the
Mark M. Millis Community Center
2Q FY 2023-24
Standard
Operations
Develop special event policy manual for
the City of Arroyo Grande (public and
community events)
4Q FY 2023-24
Standard
Operations
Implement Comprehensive Fee Schedule
updates once approved by Council
1Q FY 2023-24
Funding 1.1c Support Modifications to the AGTBID 2Q FY 2023-24 Funding 1.1c.i. Transition Administration of the
AGTBID to City staff
1Q FY 2023-24
Funding
1.1f Develop 1-3 Special Events that drive
visitation during shoulder and winter
months and build destination awareness
4Q FY 2023-24
95 Recreation Services
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Expenditures by Program
Recreation Administration $ 441,507 $ 443,100 $ 443,100 $ 552,700 $ 524,700 Pre-School Program 108,063 235,600 235,600 16,930 -
Recreation-Special Programs 229,957 149,500 149,500 255,000 258,850 Children In Motion 292,824 392,300 392,300 59,340 -
Total $ 1,072,351 $ 1,220,500 $ 1,220,500 $ 883,970 $ 783,550 Expenditures by Category
Salary and Benefits $ 752,831 $ 885,500 $ 885,500 $ 577,900 $ 487,300 Services and Supplies 319,155 335,000 335,000 306,070 296,250 Operating Eqipment 366 - - - -
Capital Items and Transfers - - - - -
Total $ 1,072,351 $ 1,220,500 $ 1,220,500 $ 883,970 $ 783,550 Funding Sources
General Fund $ 1,072,351 $ 1,220,500 $ 1,220,500 $ 883,970 $ 783,550 FISCAL YEAR 2022-23
Strategic
Goal Task/Action Timeline for Completion
Infrastructure
3.1a Consider Community partnership for
Mark M. Millis Community Center
construction
4Q FY 2023-24
Infrastructure 3.3m Concept plan/design for new Mark
M. Millis Community Center Building 4Q FY 2023-24
96 Recreation Services
2021-22 2023-24 2024-25
FINAL ADOPTED PROJECTION PROPOSED PROPOSED
ACTUAL BUDGET BUDGET BUDGET BUDGET
Personnel Complement
Recreation Administration
Full time:
Recreation Director 1.0 1.0 1.0 1.0 1.0
Recreation Supervisor 0.3 0.3 0.3 1.0 1.0
Recreation Coordinator 0.4 0.4 0.4 1.0 1.0
Part time (FTE):
Office Assistant I 0.4 0.4 0.4 - -
Administrative Secretary 0.6 0.6 0.6 - -
Volunteer & Class Coordinator 0.5 0.5 0.5 0.5 0.5
Facility Attendant 1.7 1.7 1.7 1.7 1.7
Sports Facilities Attendant 0.2 0.2 0.2 0.2 0.2
Subtotal 5.1 5.1 5.1 5.4 5.4
Recreation Preschool
Full time:
Recreation Supervisor 0.2 0.2 0.2 - -
Part time (FTE):
Preschool Teacher 1.7 1.7 1.7 - -
Subtotal 1.9 1.9 1.9 - -
Children in Motion
Full time:
Recreation Supervisor 0.5 0.5 0.5 - -
Recreation Coordinator 0.6 0.6 0.6 - -
Part time (FTE):
Teacher 3.5 3.5 3.5 - -
Assistant Teacher 1.2 1.2 1.2 - -
Assistant I & II 2.2 2.2 2.2 - -
Subtotal 8.0 8.0 8.0 - -
Department Total 15.0 15.0 15.0 5.4 5.4
FISCAL YEAR 2022-23
97 Capital Improvement Program
INTRODUCTION
The Capital Improvement Program (CIP) is a five year plan that addresses infrastructure maintenance and improvements throughout the City. The CIP is divided into six major project types – Miscellaneous, Parks, Streets, Drainage, Sewer and Water. The CIP is funded through a variety of sources including significant grants and transfers from other funds.
The following pages provide summary information for each project with proposed funding during the five year period as well as an overall summary of all projects.
98 Project Number Request Title Funding Source
Total Project
Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total
MISCELLANEOUS PROJECTS
350-5453 Financial Management Software 4930 - Sewer Fund 95,000 47,500 - - - - 4940 - Water Fund 95,000 47,500 - - - -
4950 - Sales Tax 223,000 93,000 - - - - 188,000
350-5468 Community Safety Camera Network 4929 - COPS 244,300 119,300 - - - - 4965 - ARPA 880,700 880,700 - - - - 1,000,000
350-54XX City Hall Second Story Patio Repair 4950 - Sales Tax 40,000 - 40,000 - - - 40,000 350-54XX Public Works Office Space Remodel 4950 - Sales Tax 100,000 100,000 - - - - 100,000 350-5475 ADA Transition Plan 4463 - CDBG 12,391 - 12,391 - - - 4499 - Other Gov Agencies 23,500 - 23,500 - - -
4950 - Sales Tax 75,834 - 75,834 - - - 111,725
350-54XX
Police Department Building Roof
Repair 4950 - Sales Tax 20,000 - 20,000 - - - 20,000
350-5422 Le Point Street Parking Lot Expansion 4950 - Sales Tax 91,000 - 85,000 6,000 - - 49XX - In-Lieu Parking Fee 144,000 - - 144,000 - - 235,000 350-5430 Short Street Plaza 4950 - Sales Tax 30,000 - - - 30,000 - 30,000 350-54XX Arroyo Grande Creek Remediation 4950 - Sales Tax 26,000 26,000 - - - - 44XX - FEMA Reimbursement 300,000 300,000 - - - -
44XX - CalOES Reimbursement 74,000 74,000 - - - - 400,000 350-54XX Fire Station Apparatus Bay Doors 4950 - Sales Tax 115,000 115,000 - - - - 115,000 350-5470
Report Management System (RMS)
Upgrade at PD 4929 - COPS 150,000 - - - - 150,000 150,000 350-54XX
Property and Evidence Storage System
Upgrade 4950 - Sales Tax 25,000 - - - - 25,000 25,000
350-54XX Generator for City Hall 4950 - Sales Tax 200,000 - - - - 200,000 200,000 Total Miscellaneous Projects 2,964,725 1,803,000 256,725 150,000 30,000 375,000 2,614,725 Project Number Request Title Funding Source
Total Project
Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total
PARKS PROJECTS
350-5556
Recreation Services / Community
Center Building 4950 - Sales Tax 1,696,195 - 150,000 - 1,500,000 - 4499 - Other Gov Agencies 4,500,000 - - - 4,500,000 - 6,150,000 350-55XX New Play Structure - Parkside Park 4915 - Parkside Assessment District 250,000 - 250,000 - - - 250,000 350-55XX
Ash Street Restroom Roof
Replacement 4914 - Park Improvement 65,000 - - 65,000 - - 65,000 Total Parks Projects 6,511,195 - 400,000 65,000 6,000,000 - 6,465,000
Project Number Request Title Funding Source
Total Project
Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total
STREETS PROJECTS
350-5601
Fair Oaks Ave Active Transportation
Improvements, Valley Road to Traffic
Way 4825 - Developer 50,000 - - - - -
4499 - Other Gov Agencies 6,472,500 - - 236,250 236,250 6,000,000 4950 - Sales Tax 772,500 75,000 225,000 236,250 236,250 - 7,245,000 350-5606 Halcyon Road Complete Streets 4479 - HSIP 252,000 252,000 - - - - 4482 - RSHA 749,000 - 749,000 - - -
4486 - USHA 267,530 - - - - -
44XX - Safe Routes to School 100,000 - - - - -
4910 - General Fund 8,014 - - - - -
4950 - Sales Tax 11,602 - - - - -
44XX - ATP 8,169,000 1,052,000 3,684,500 3,432,500 - - 9,170,000 350-5614 Bridge Street Bridge Habitat Mitigation 4487 - HBP 243,140 48,628 48,628 48,628 145,884 350-5638 Pavement Management Program 4486 - USHA 68,900 - - - - - 4910 - General Fund 3,128,685 - 2,360,000 - - -
4920 - SB1 2,560,500 453,300 450,000 450,000 450,000 450,000 4950 - Sales Tax 9,414,713 1,210,080 2,062,870 1,250,000 - 1,250,000 10,386,250 350-5658 Sidewalk Repairs and Improvements 4950 - Sales Tax 440,000 - 240,000 - 200,000 - 440,000 350-5679 Traffic Way Bridge Replacement 4487 - HBP 11,407,543 635,645 4,817,626 4,817,626 - - 4950 - Sales Tax 1,583,960 82,355 624,175 624,175 - - 11,601,600 350-56XX Active Transportation Plan (ATP) 44XX - ATP 221,325 110,663 - - - - 4950 - Sales Tax 28,675 14,337 - - - - 125,000
350-56XX
Virginia Drive and S. Halcyon Road
Curb Ramp and Sidewalk Improvement 4463 - CDBG 56,749 56,749 - - - - 56,749 350-56XX 191 Tally Ho 4950 - Sales Tax 110,000 110,000 - - - - 110,000 350-5621 Arroyo Grande Creek Stabilization 4950 - Sales Tax 40,000 - - 40,000 - - 40,000 Total Streets Projects 47,232,605 4,100,757 15,261,798 11,095,428 1,122,500 7,700,000 39,320,483 Project Number Request Title Funding Source
Total Project
Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total
DRAINAGE PROJECTS
350-5794
Corrugated Metal Pipe (CMP)
Investigation and Repair 4950 - Sales Tax 400,000 - 100,000 100,000 100,000 100,000 400,000 350-5798 Trash Capture Devices 4950 - Sales Tax 214,000 - - 214,000 - - 214,000 Total Drainage Projects 614,000 - 100,000 314,000 100,000 100,000 614,000
Project Number Request Title Funding Source
Total Project
Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total
SEWER PROJECTS
612-5817
Trenchless Sewer Rehabilitation - El
Camino Read to West Branch Street 4965 - ARPA 282,000 282,000 - - - - 282,000 612-58XX Lift Station 3 4950 - Sales Tax 55,200 55,200 - - - - 44XX - FEMA Reimbursement 637,500 637,500 - - - -
44XX - CalOES Reimbursement 157,300 157,300 - - - - 850,000 612-58XX
Trenchless Sewer Rehabilitation -
Pilgrim Way, Orchard Avenue, West
Cherry Avenue and California Street 4930 - Sewer Fund 282,000 - 282,000 - - - 282,000 612- 5854 Wastewater Master Plan Update 4930 - Sewer Fund 100,000 - - 100,000 - - 100,000 612-5849 Maintenance Hole Rehabilitation 4930 - Sewer Fund 300,000 - - 100,000 100,000 100,000 300,000 612-58XX
Trenchless Sewer Rehabilitation -
South Alpine and Ash Street 4930 - Sewer Fund 175,000 - - 175,000 - - 175,000 612-58XX
Trenchless Sewer Rehabilitation -
Alder and Cameron Court to Victorian
Way 4930 - Sewer Fund 300,000 - - - 300,000 - 300,000
612-5826
Trenchless Sewer Rehabilitation -
Woodland Drive 4930 - Sewer Fund 132,200 - - - - 132,200 132,200 Total Sewer Projects 2,421,200 1,132,000 282,000 375,000 400,000 232,200 2,421,200 Project Number Request Title Funding Source
Total Project
Budget FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total
WATER PROJECTS
640-5973
Phased Main Replacement - Highway
101 Crossing Upgrade, El Camino
Real to West Branch Street 4940 - Water Fund 43,800 43,800 - - - - 4965 - ARPA 291,200 - - - - - 43,800
640-5953
SCADA Software/Electronics Design
and Upgrade 4940 - Water Fund 330,000 - 330,000 - - - 330,000 640-59XX
Reservoir No. 5 Redundancy
Interconnect 4940 - Water Fund 100,000 - 100,000 - - - 100,000 640-59XX Water Master Plan Update 4940 - Water Fund 100,000 - - 100,000 - - 100,000 640-59XX
Phased Main Replacement – Cornwall
Street 4940 - Water Fund 1,000,000 - - 125,000 875,000 - 1,000,000 640-5911
Phased Mains Replacement - North
Halcyon to El Camino 4940 - Water Fund 673,500 - - - 673,500 - 4942 - Water Facility 100,000 - - - 100,000 - 773,500
640-5948 Reservoir No. 4 Exterior Coating 4940 - Water Fund 500,000 - - - 500,000 - 500,000 640-59XX Miller Way Booster Zone Upgrade 4940 - Water Fund 300,000 - - - - 300,000 300,000 Total Water Projects 3,438,500 43,800 430,000 225,000 2,148,500 300,000 3,147,300 Grand Total, All Capital Projects 63,222,225 7,079,557 16,730,523 12,264,428 9,801,000 8,707,200 54,582,708
Project Number: 350-5453 Department: Administrative Services Total Capital Cost: $188,000 Type: Misc
Request description:
Capital Costs FY2024 Total
7001 - Construction $0
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $188,000 $188,000
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $188,000 $188,000
Funding Source FY2024 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $47,500 $47,500
4940 - Water Fund $47,500 $47,500
4950 - Sales Tax $93,000 $93,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $188,000 $188,000
Type of Project
Financial Management Software
Upgrade the software that processes utility billing, payroll, accounts payable, accounts receivable, financial ledgers and budgeting.
Additional Information
Replacement
102
Project Number: 350-5468 Department: Police Department
Total Capital Cost: $1,000,000 Type: Misc
Request description:
Capital Costs FY2024 Total
7001 - Construction $1,000,000 $1,000,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $1,000,000 $1,000,000
Funding Source FY2024 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $119,300 $119,300
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $0
4965 - ARPA $880,700 $880,700
49XX - In-Lieu Parking Fee $0
Total $1,000,000 $1,000,000
Type of Project
Community Safety Camera Network
Replace failed public safety video system with a local vender in order to monitor City buildings and identified intersections.
Additional Information
Replacement
103
Project Number: 350-54XX Department: Public Works
Total Capital Cost: $40,000 Type: Misc
Request description:
Capital Costs FY2025 Total
7001 - Construction $40,000 $40,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $40,000 $40,000
Funding Source FY2025 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $40,000 $40,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $40,000 $40,000
Type of Project
City Hall Second Story Patio Repair
The outdoor balcony off the City Hall conference room has current issues with the worn and leaking waterproof deck membrane, and dry rot on the exterior siding.
Repairs are required to prevent future water damage.
Additional Information
Renovation
104
Project Number: 350-54XX Department: Public Works
Total Capital Cost: $100,000 Type: Misc
Request description:
Capital Costs FY2024 Total
7001 - Construction $100,000 $100,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $100,000 $100,000
Funding Source FY2024 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $100,000 $100,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $100,000 $100,000
Type of Project
Public Works Office Space Remodel
City Engineer and CIP staff reorganization warrants remodeling of existing office space in Corporation Yard building B to accommodate CIP staff. ADA upgrades are required at Building C (Public Works main office and front desk) to be in compliance with The Americans with Disabilities Act.
Additional Information
Renovation
105
Project Number: 350-5475 Department: Community Development Total Capital Cost: $111,725 Type: Misc
Request description:
Capital Costs FY2025 Total
7001 - Construction $0
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $111,725 $111,725
Total $111,725 $111,725
Funding Source FY2025 Total
4463 - CDBG $12,391 $12,391
4499 - Other Gov Agencies $23,500 $23,500
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $75,834 $75,834
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $111,725 $111,725
Type of Project
ADA Transition Plan
American with Disabilities Act (ADA) Title II Self-Evaluation and Transition Plan to evaluate and identify potential barriers at City owned facilities.
Additional Information
Study
106
Project Number: 350-54XX Department: Police Department
Total Capital Cost: $20,000 Type: Misc
Request description:
Capital Costs FY2025 Total
7001 - Construction $20,000 $20,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $20,000 $20,000
Funding Source FY2025 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $20,000 $20,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $20,000 $20,000
Type of Project
Police Department Building Roof Repair
During inclement weather the police building experiences significant leaking along the south wall and into adjoining rooms. It is very common to encounter various levels of water dripping from the ceiling based on the amount of rain. It is unknown if black mold is present in the drywall material where the water is most significant.
Additional Information
Rehabilitation
107
Project Number: 350-5422 Department: Public Works
Total Capital Cost: $235,000 Type: Misc
Request description:
Capital Costs FY2025 FY2026 Total
7001 - Construction $85,000 $125,000 $210,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $25,000 $25,000
7701 - Studies $0
Total $85,000 $150,000 $235,000
Funding Source FY2025 FY2026 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $85,000 $6,000 $91,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $144,000 $144,000
Total $85,000 $150,000 $235,000
Type of Project
Le Point Street Parking Lot Expansion
The life of the existing structure as a safe residence is at its end. A historical and archeological analysis will be completed in anticipation of demolition and regrading/repaving of the site to allow for the design and construction of approximately 15 additional parking spaces.
Additional Information
New Construction
108
Project Number: 350-5430 Department: Public Works
Total Capital Cost: $30,000 Type: Misc
Request description:
Capital Costs FY2027 Total
7001 - Construction $30,000 $30,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $30,000 $30,000
Funding Source FY2027 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $30,000 $30,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $30,000 $30,000
Type of Project
Short Street Plaza
Develop Short Street into a vibrant pedestrian-friendly plaza including, dining areas, vendor spaces and an amphitheater park area. The development will permanently close Short Street to traffic.
Additional Information
New Construction
109
Project Number: 350-54XX Department: Public Works
Total Capital Cost: $400,000 Type: Misc
Request description:
Capital Costs FY2024 Total
7001 - Construction $400,000 $400,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
7401 - Testing $0
Total $400,000 $400,000
Funding Source FY2024 Total
4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $26,000 $26,000
4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $74,000 $74,000
44XX - FEMA Reimbursement $300,000 $300,000
Total $400,000 $400,000
Type of Project
Arroyo Grande Creek Remediation
The heavy rains in the Winter of 22/23 have caused extensive damage to Arroyo Grande Creek. This includes erosion, creek bank failures, vegetation removed and tree trunks deposited. This project will repair creek bank failures, replace lost native vegetation and remove deposited material.
Additional Information
Rehabilitation
110
Project Number: 350-54XX Department: Administrative Services Total Capital Cost: $115,000 Type: Misc
Request description:
Capital Costs FY2024 Total
7001 - Construction $115,000 $115,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $115,000 $115,000
Funding Source FY2024 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $115,000 $115,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $115,000 $115,000
Type of Project
Fire Station Apparatus Bay Doors
Apparatus Bay doors at Fire Station 1 are obsolete with replacement parts no longer available. The Bay 6 door has been purposely removed from service in order to salvage replacement parts to maintain operation of the remaining doors. These doors allow for the response, secure storage, and maintenance of emergency response vehicles serving the community.
Additional Information
Replacement
111
Project Number: 350-5470 Department: Police Department
Total Capital Cost: $150,000 Type: Misc
Request description:
Capital Costs FY2028 Total
7001 - Construction $150,000 $150,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $150,000 $150,000
Funding Source FY2028 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $150,000 $150,000
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $0
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $150,000 $150,000
Type of Project
Report Management System (RMS) Upgrade at PD
Upgrade the Police Department report writing system to Pro Phoenix to coincide with the San Luis Obispo Sherriff’s Department upgrade.
Additional Information
Equipment
112
Project Number: 350-54XX Department: Police Department
Total Capital Cost: $25,000 Type: Misc
Request description:
Capital Costs FY2028 Total
7001 - Construction $25,000 $25,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $25,000 $25,000
Funding Source FY2028 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $25,000 $25,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $25,000 $25,000
Type of Project
Property and Evidence Storage System Upgrade
Upgrade current property and evidence storage system with custom storage compartments and electronic organization system.
Additional Information
Equipment
113
Project Number: 350-54XX Department: Public Works
Total Capital Cost: $200,000 Type: Misc
Request description:
Capital Costs FY2028 Total
7001 - Construction $200,000 $200,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $200,000 $200,000
Funding Source FY2028 Total
4463 - CDBG $0
4499 - Other Gov Agencies $0
4809 - Donations $0
4910 - General Fund $0
4914 - Park Improvement $0
4929 - COPS $0
4930 - Sewer Fund $0
4940 - Water Fund $0
4950 - Sales Tax $200,000 $200,000
4965 - ARPA $0
49XX - In-Lieu Parking Fee $0
Total $200,000 $200,000
Type of Project
Generator for City Hall
This generator will provide backup power in the event of a power outage to help provide essential support services to the City from City Hall. The current generator only supports the City’s IT Server Room.
Additional Information
Equipment
114
Project Number: 350-5556 Department: Recreation Services Total Capital Cost: $6,150,000 Type: Parks
Request description:
Capital Costs FY2025 FY2027 Total
7001 - Construction $6,000,000 $6,000,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $150,000 $150,000
7701 - Studies $0
Total $150,000 $6,000,000 $6,150,000
Funding Source FY2025 FY2027 Total
4458 - State Grant $0
4914 - Park Improvement $0
4921 - Park Development $0
4950 - Sales Tax $150,000 $1,500,000 $1,650,000
4915 - Parkside Assessment District $0
4499 - Other Gov Agencies $4,500,000 $4,500,000
Total $150,000 $6,000,000 $6,150,000
Type of Project
Recreation Services / Community Center Building
Conceptual study that presents design alternatives and cost analysis, and then preparation of construction documents for a new Recreation Services/Community Center building. Includes ADA bathroom design and construction.
Additional Information
New Construction
115
Project Number: 350-55XX Department: Public Works
Total Capital Cost: $250,000 Type: Parks
Request description:
Capital Costs FY2025 Total
7001 - Construction $200,000 $200,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $50,000 $50,000
7701 - Studies $0
Total $250,000 $250,000
Funding Source FY2025 Total
4458 - State Grant $0
4914 - Park Improvement $0
4921 - Park Development $0
4950 - Sales Tax $0
4915 - Parkside Assessment District $250,000 $250,000
4499 - Other Gov Agencies $0
Total $250,000 $250,000
Type of Project
New Play Structure - Parkside Park
Parkside park play structure replacement.
Additional Information
Replacement
116
Project Number: 350-55XX Department: Public Works
Total Capital Cost: $65,000 Type: Parks
Request description:
Capital Costs FY2026 Total
7001 - Construction $65,000 $65,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $65,000 $65,000
Funding Source FY2026 Total
4458 - State Grant $0
4914 - Park Improvement $65,000 $65,000
4921 - Park Development $0
4950 - Sales Tax $0
4915 - Parkside Assessment District $0
4499 - Other Gov Agencies $0
Total $65,000 $65,000
Type of Project
Ash Street Restroom Roof Replacement
Replace roof structure on the Ash Street Restroom building.
Additional Information
Replacement
117
Project Number: 350-5601 Department: Public Works
Total Capital Cost: $7,245,000 Type: Streets
Request description:
Capital Costs FY2024 FY2025 FY2026 FY2027 FY2028 Total
7001 - Construction $472,500 $472,500 $6,000,000 $945,000 7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $75,000 $225,000 $300,000
7701 - Studies $0
7401 - Testing $0
Total $75,000 $225,000 $472,500 $472,500 $6,000,000 $7,245,000 Funding Source FY2024 FY2025 FY2026 FY2027 FY2028 Total 4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $75,000 $225,000 $236,250 $236,250 $772,500 4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $236,250 $236,250 $6,000,000 $6,472,500 44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $75,000 $225,000 $472,500 $472,500 $6,000,000 $7,245,000 Type of Project
Fair Oaks Ave Active Transportation Improvements, Valley Road to Traffic Way Construct improvements on this corridor with better pedestrian and bicycle facilities, traffic calming and improved access and circulation at the intersection of US 101 south bound ramps and Orchard Ave. Work toward applying for Active Transportation Project funding to complete the design and construction.
Additional Information
New Construction
118
Project Number: 350-5606 Department: Community Development Total Capital Cost: $9,170,000 Type: Streets
Request description:
Capital Costs FY2024 FY2025 FY2026 Total
7001 - Construction $1,304,000 $4,433,500 $3,432,500 $5,737,500 7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
7401 - Testing $0
Total $1,304,000 $4,433,500 $3,432,500 $9,170,000
Funding Source FY2024 FY2025 FY2026 Total
4479 - HSIP $252,000 $252,000
4482 - RSHA $749,000 $749,000
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $0
4463 - CDBG $0
44XX - ATP $1,052,000 $3,684,500 $3,432,500 $8,169,000
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $1,304,000 $4,433,500 $3,432,500 $9,170,000
Type of Project
Halcyon Road Complete Streets
The project consists of Complete Streets improvements along 1.7 Miles of Halcyon Road from US 101 to The Pike. The project narrow vehicle driving lanes, add buffered bike lanes with green conflict striping, fill in sidewalk gaps, add two-staged crossings with stop control at key intersections, and install a new signal or roundabout at Fair Oaks Avenue. A safety education program will be part of the project to inform residents of the benefits and proper use of roundabouts (If the roundabout is the preferred alternative at Fair Oaks) Additional Information
New Construction
119
Project Number: 350-5614 Department: Public Works
Total Capital Cost: $145,884 Type: Streets
Request description:
Capital Costs FY2024 FY2025 FY2026 Total
7001 - Construction $48,628 $48,628 $48,628 $145,884
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
7401 - Testing $0
Total $48,628 $48,628 $48,628 $145,884
Funding Source FY2024 FY2025 FY2026 Total
4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $48,628 $48,628 $48,628 $145,884
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $0
4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $48,628 $48,628 $48,628 $145,884
Type of Project
Bridge Street Bridge Habitat Mitigation
Five year post-construction environmental mitigation and monitoring for the Bridge Street Bridge Rehabilitation project.
Additional Information
Rehabilitation
120
Project Number: 350-5638 Department: Public Works
Total Capital Cost: $10,386,250 Type: Streets
Request description:
Capital Costs FY2024 FY2025 FY2026 FY2027 FY2028 Total
7001 - Construction $1,303,380 $4,512,870 $1,340,000 $335,000 $1,340,000 $8,831,250 7002 - PW Construction $60,000 $60,000 $60,000 $18,000 $60,000 $258,000 7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $88,000 $88,000 $88,000 $27,000 $88,000 $379,000 7301 - Contract Admin $22,500 $22,500 $22,500 $9,000 $22,500 $99,000 7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $147,000 $147,000 $147,000 $45,000 $147,000 $633,000 7701 - Studies $2,500 $2,500 $2,500 $2,500 $2,500 $12,500 7401 - Testing $40,000 $40,000 $40,000 $13,500 $40,000 $173,500 Total $1,663,380 $4,872,870 $1,700,000 $450,000 $1,700,000 $10,386,250 Funding Source FY2024 FY2025 FY2026 FY2027 FY2028 Total 4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $453,300 $450,000 $450,000 $450,000 $450,000 $2,253,300 4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $1,210,080 $2,062,870 $1,250,000 $0 $1,250,000 $5,772,950 4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $2,360,000 $2,360,000
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $1,663,380 $4,872,870 $1,700,000 $450,000 $1,700,000 $10,386,250 Type of Project
Pavement Management Program
The City’s Pavement Management Program provides maintenance history and pavement condition index (PCI) for all public streets in Arroyo Grande. The City annually performs pavement maintenance on public streets to the extent that funds are available. Streets are selected based on pavement condition, location, and the type of maintenance application. Maintenance applications are digouts, slurry seals, chip seals, and pavement overlays.
Additional Information
Rehabilitation
Project Number: 350-5658 Department: Public Works
Total Capital Cost: $440,000 Type: Streets
Request description:
Capital Costs FY2025 FY2027 Total
7001 - Construction $172,364 $147,364 $319,728
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $17,236 $12,236 $29,472 7301 - Contract Admin $400 $400 $800
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $50,000 $40,000 $90,000
7701 - Studies $0
7401 - Testing $0
Total $240,000 $200,000 $440,000
Funding Source FY2025 FY2027 Total
4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $240,000 $200,000 $440,000
4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $240,000 $200,000 $440,000
Type of Project
Sidewalk Repairs and Improvements
Biennial funding allocated towards sidewalk improvements and repairs throughout the City.
Additional Information
Replacement
Project Number: 350-5679 Department: Public Works
Total Capital Cost: $11,601,600 Type: Streets
Request description:
Capital Costs FY2024 FY2025 FY2026 Total
7001 - Construction $2,930,200 $5,441,800 $8,372,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $1,255,800 $1,255,800 7301 - Contract Admin $1,255,800 $1,255,800
7302 - Appraisals $0
7303 - Land Acquisition $650,000 $650,000
7501 - Design & Survey $68,000 $68,000
7701 - Studies $0
7401 - Testing $0
Total $718,000 $5,441,800 $5,441,800 $11,601,600
Funding Source FY2024 FY2025 FY2026 Total
4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $635,645 $4,817,626 $4,817,626 $10,270,896
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $82,355 $624,175 $624,175 $1,330,704
4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $718,000 $5,441,800 $5,441,800 $11,601,600
Type of Project
Traffic Way Bridge Replacement
Design and construction to replace the three lane bridge constructed in 1932 over Arroyo Grande Creek.
Additional Information
Replacement
123
Project Number: 350-56XX Department: Community Development Total Capital Cost: $125,000 Type: Streets
Request description:
Capital Costs FY2024 Total
7001 - Construction $0.00
7002 - PW Construction $0.00
7005 - PW Construction - Concrete $0.00
7006 - PW Construction - Asphalt $0.00
7201 - Construction Contingencies $0.00
7301 - Contract Admin $0.00
7302 - Appraisals $0.00
7303 - Land Acquisition $0.00
7501 - Design & Survey $0.00
7701 - Studies $125,000.00 $125,000.00
7401 - Testing $0.00
Total $125,000.00 $125,000.00
Funding Source FY2024 Total
4479 - HSIP $0.00
4482 - RSHA $0.00
4486 - USHA $0.00
4487 - HBP $0.00
4490 - STIP $0.00
4816 - Other Financing $0.00
4825 - Developer $0.00
4920 - SB1 $0.00
4922 - Traffic Signalization $0.00
4924 - Drainage Facility $0.00
4926 - Transportation Facility $0.00
4928 - Transportation Fund $0.00
4950 - Sales Tax $14,337.00 $14,337.00
4463 - CDBG $0.00
44XX - ATP $110,663.00 $110,663.00
4910 - General Fund $0.00
44XX - MPDG $0.00
4499 - Other Gov Agencies $0.00
44XX - CalOES Reimbursement $0.00
44XX - FEMA Reimbursement $0.00
Total $125,000.00 $125,000.00
Type of Project
Active Transportation Plan (ATP)
This ATP will assist in achieving the Caltrans Grant Program Objectives of Accessibility, Safety, and Social Equity, Health, and Economy. Identifying a network of bicycle and pedestrian improvements across the City will make active transportation more accessible to a broader cross-section of residents and visitors, and will improve accessibility to destinations. These infrastructure improvements, along with programs and policies identified in the ATP, will also improve safety for people walking and bicycling by providing dedicated facilities, increasing motorist awareness of bicyclists and pedestrians, and employing other strategies to reduce the risk of collisions.
With a robust multimodal system, the community will have more opportunities to choose alternate transportation in benefiting their health and making the community more livable and desirable for those living in and visiting Arroyo Grande.
Additional Information
Study
124
Project Number: 350-56XX Department: Public Works
Total Capital Cost: $56,749 Type: Streets
Request description:
Capital Costs FY2024 Total
7001 - Construction $56,749 $56,749
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
7401 - Testing $0
Total $56,749 $56,749
Funding Source FY2024 Total
4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $0
4463 - CDBG $56,749 $56,749
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $56,749 $56,749
Type of Project
Virginia Drive and S. Halcyon Road Curb Ramp and Sidewalk Improvement At the intersection of Virginia Drive and S. Halcyon Road, the southeast corner does not have a curb ramp, nor is there sidewalk between this corner and the adjacent property to the south. The project will replace the existing curb with an ADA compliant curb ramp and add approximately 125 feet of City standard sidewalk between the new curb ramp and the adjacent property to the south. The proposed project, in conjunction with the current infrastructure improvement projects occurring between Virginia Drive and Farroll Road, will result in a complete sidewalk route along the east side of Halcyon Road between Fair Oaks Avenue and the southern boundary of the City.
Additional Information
New Construction
125
Project Number: 350-56XX Department: Public Works
Total Capital Cost: $110,000 Type: Streets
Request description:
Capital Costs FY2024 Total
7001 - Construction $110,000 $110,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
7401 - Testing $0
Total $110,000 $110,000
Funding Source FY2024 Total
4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $110,000 $110,000
4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $110,000 $110,000
Type of Project
191 Tally Ho
Design and construct frontage improvements on Tally Ho Road. This will include construction of road surface pave out, curb and gutters, retaining walls and driveways.
This will greatly improve the aesthetic of the area, improve vehicle and bicycle circulation and improve the area drainage.
Additional Information
New Construction
126
Project Number: 350-5621 Department: Public Works
Total Capital Cost: $40,000 Type: Streets
Request description:
Capital Costs FY2026 Total
7001 - Construction $40,000 $40,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
7401 - Testing $0
Total $40,000 $40,000
Funding Source FY2026 Total
4479 - HSIP $0
4482 - RSHA $0
4486 - USHA $0
4487 - HBP $0
4490 - STIP $0
4816 - Other Financing $0
4825 - Developer $0
4920 - SB1 $0
4922 - Traffic Signalization $0
4924 - Drainage Facility $0
4926 - Transportation Facility $0
4928 - Transportation Fund $0
4950 - Sales Tax $40,000 $40,000
4463 - CDBG $0
44XX - ATP $0
4910 - General Fund $0
44XX - MPDG $0
4499 - Other Gov Agencies $0
44XX - CalOES Reimbursement $0
44XX - FEMA Reimbursement $0
Total $40,000 $40,000
Type of Project
Arroyo Grande Creek Stabilization
Geotechnical engineering investigation to determine the stability of the slopes, and to recommend remediation for potential slope failures.
Additional Information
Rehabilitation
127
Project Number: 350-5794 Department: Public Works
Total Capital Cost: $400,000 Type: Drainage
Request description:
Capital Costs FY2025 FY2026 FY2027 FY2028 Total
7001 - Construction $100,000 $100,000 $100,000 $100,000 $400,000 7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $100,000 $100,000 $100,000 $100,000 $400,000
Funding Source FY2025 FY2026 FY2027 FY2028 Total
4924 - Drainage Fund $0
4950 - Sales Tax $100,000 $100,000 $100,000 $100,000 $400,000 4965 - ARPA $0
Total $100,000 $100,000 $100,000 $100,000 $400,000
Type of Project
Corrugated Metal Pipe (CMP) Investigation and Repair
Annual project to repair deteriorating corrugated metal pipes (CMP) throughout the City.
Additional Information
Renovation
128
Project Number: 350-5798 Department: Public Works
Total Capital Cost: $214,000 Type: Drainage
Request description:
Capital Costs FY2026 Total
7001 - Construction $214,000 $214,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $214,000 $214,000
Funding Source FY2026 Total
4924 - Drainage Fund $0
4950 - Sales Tax $214,000 $214,000
4965 - ARPA $0
Total $214,000 $214,000
Type of Project
Trash Capture Devices
Implementing trash capture devices as mandated by the MS4 Stormwater Permit required by the State.
Additional Information
New Construction
129
Project Number: 612-5817 Department: Public Works
Total Capital Cost: $282,000 Type: Sewer
Request description:
Capital Costs FY2024 Total
7001 - Construction $215,700 $215,700
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $19,000 $19,000
7301 - Contract Admin $19,000 $19,000
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $28,300 $28,300
7701 - Studies $0
Total $282,000 $282,000
Funding Source FY2024 Total
4825 - Developer $0.00
4930 - Sewer Fund $0.00
4931 - Sewer Facility $0.00
4965 - ARPA $282,000.00 $282,000.00
4499 - Other Gov Agencies $0.00
44XX - FEMA Reimbursement $0.00
44XX - CalOES Reimbursement $0.00
4950 - Sales Tax $0.00
Total $282,000.00 $282,000.00
Type of Project
Trenchless Sewer Rehabilitation - El Camino Real to West Branch Street Cured-in-place pipe rehabilitation along the entire length of the sections mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure.
Location
El Camino Real to West Branch Street (under Highway 101) Additional Information
Rehabilitation
130
Project Number: 612-58XX Department: Public Works
Total Capital Cost: $850,000 Type: Sewer
Request description:
Capital Costs FY2024 Total
7001 - Construction $850,000 $850,000
7002 - PW Construction $0
7005 - PW Construction - Concrete $0
7006 - PW Construction - Asphalt $0
7201 - Construction Contingencies $0
7301 - Contract Admin $0
7302 - Appraisals $0
7303 - Land Acquisition $0
7501 - Design & Survey $0
7701 - Studies $0
Total $850,000 $850,000
Funding Source FY2024 Total
4825 - Developer $0
4930 - Sewer Fund $0
4931 - Sewer Facility $0
4965 - ARPA $0
4499 - Other Gov Agencies $0
44XX - FEMA Reimbursement $637,500 $637,500
44XX - CalOES Reimbursement $157,300 $157,300
4950 - Sales Tax $55,200 $55,200
Total $850,000 $850,000
Type of Project
Lift Station 3
The heavy rains in the Winter of 22/23 have caused erosion at the top of the bank of Arroyo Grande Creek at Lift Station # 3. There is concerns the heavy flow of storm water in the Creek may have eroded the bottom of the creek bank and exposed an existing sewer force main located in the flowline of the Creek. Repair the erosion at the top of the Creek Bank and make improvements to reduce the storm water flow over the creek bank. Investigate the condition of the bottom of the creek bank and the sewer force main to see if they are vulnerable to damage caused by future storm events.
Additional Information
Rehabilitation