City Council Meeting - September 26, 2023
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a
Closed Session Announcements
City Attorney Rosen will announce any reportable action from the following:
September 26, 2023 Closed Session Meeting:
a) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case.
5.b
Ordinances read in title only
Recommended Action:
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a
Honorary Proclamation Recognizing Domestic Violence Awareness Month
1. CC 2023-09-26 Honorary Proclamation_Domestic Violence Month.pdf
6.b
Honorary Proclamation Declaring Fire Prevention Week
1. CC 2023-09-26 Honorary Proclamation_Fire Prevention Week.pdf
6.c
Interim City Manager Communications
(ROBESON)
Recommended Action:
Receive correspondence/comments as presented by the Interim City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a
MAYOR RAY RUSSOM:
California Joint Powers Insurance Authority (CJPIA)
Central Cost Blue Regional Recycled Water Authority Board San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other
7.b
MAYOR PRO TEM BARNEICH:
Audit Committee
Homeless Services Oversight Council (HSOC)
Zone 3 Water Advisory Board
Other
7.c
COUNCIL MEMBER GEORGE:
Five Cities Fire Authority
Tourism Business Improvement District Advisory Board
Visit SLO CAL Advisory Board
Other
7.d
COUNCIL MEMBER GUTHRIE:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.e
COUNCIL MEMBER SECREST:
Air Pollution Control District (APCD)
South County Chambers of Commerce Arroyo Grande Business Meeting South County Chambers of Commerce Governmental Affairs Committee Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar:
https://us02web.zoom.us/j/86752345420
; Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Consideration of Cash Disbursement Ratification
1. CC 2023-09-26 Cash Disbursement Ratification.pdf
2. CC 2023-09-26 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2023-09-26 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of August 16 through August 31, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b
Consideration of a Homeless Service Grant Agreement with 5Cities Homeless Coalition
1. CC 2023-09-26 Homeless Services Grant Agreement with 5Cities Homeless Coalition.pdf
2. CC 2023-09-26 Attachment 1 - Arroyo Grande_ ARPA Revenue Loss Agreement-c1.pdf
3. CC 2023-09-26 Attachment 2 - 5CHC Winter Shelter Request.pdf (VALENTINE)
Recommended Action:
1) Review the proposal from 5CHC and authorize the Interim City Manager to execute a Grant Agreement between the City and 5CHC for Winter Shelter Support in the City subject to any, minor, technical, or non-substantive changes as approved by the Interim City Manager and City Attorney that effectuates City Council’s intent; 2) Make findings that approval of an agreement and expenditure of funds is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.c
Approval of Minutes
1. CC 2023-09-26 Approval of Minutes_Sep12_2023.pdf
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of September 12, 2023, as submitted.
9.d
Authorize Change Order No. 3 to Quincon, Inc. for Construction of the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation Project, PW 2020-08
1. CC 2023-09-26 Change Order for Quincon on the Bridge Street Bridge Habitat Mitigation Project .pdf
2. CC 2023-09-26 Attachment 1 - Quincon Cost Proposal for mitigation replanting.pdf
3. CC 2023-09-26 Attachment 2 - CCO 03 Storm Damage Replantings.pdf (KAHN)
Recommended Action:
1) Authorize the City Manager to execute Change Order No. 3 with Quincon, Inc. for the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation project, 2) Approve a budget adjustment request in the amount of $51,662; and 3) Make findings that Caltrans, as lead agency, has determined that the project is categorically excluded from the requirements to prepare and Environmental Assessment (EA) or Environmental Impact Statement (EIS) under the National Environmental Policy Act (NEPA) pursuant to 23 CFR 771.117(d): activity (d)(13) covering bridge rehabilitation that avoids an adverse effect to historic properties under the National Historic Preservation Act
9.e
Consideration of Three Action Items for the Traffic Way Bridge Replacement Project 1) Adoption of Mitigated Negative Declaration; 2) Approve a Contract for Consulting Services with Hamner Jewell Associates; and 3) Approve a Program Supplement Agreement
1. CC 2023-09-26 Traffic Way Replacement Project Environmental and Contract Approval.pdf
2. CC 2023-09-26 Attachment 1 - Traffic Way Bridge MND Resolution.pdf
3. CC 2023-09-26 Attachment 1 EX A - Traffic Way Final Draft IS-MND_9-20-23-c1.pdf
4. CC 2023-09-26 Attachment 1 EX B - Traffic Way MMRP_9-20-23-c1.pdf
5. CC 2023-09-26 Attachment 2 - Professional Service Contract Traffic Way Bridge ROW Services.pdf
6. CC 2023-09-26 Attachment 3 - Program Supplement Resolution.pdf
7. CC 2023-09-26 Attachment 3 EX A - Caltrans Program Supplement.pdf (KAHN)
Recommended Action:
1) Adopt a Resolution adopting the Mitigated Negative Declaration and Mitigated Monitoring and Reporting Program for the Traffic Way Bridge Replacement Project and instructing the City Clerk to file a Notice of Determination; 2) Approve and authorize the Mayor to execute City’s standard Professional Services Agreement for Consultant Services with Hamner Jewell Associates to provide Right-of-Way Services for the Traffic Way Bridge Replacement Project in substantially final form (subject to minor revisions as approved by the City Manager consistent with Council direction); and 3) Adopt a Resolution authorizing the Mayor to execute the Program Supplement
Agreement
No.
F017
for
Federal-Aid
Project
No.
05-5199F15
for
the
Traffic
Way
Bridge
Replacement
Project
.
9.f
Monthly Water Supply and Demand Update
1. CC 2023-09-26 Monthly Water Supply and Demand Update.pdf
2. CC 2023-09-26 Attachment 1 - Monthly Operations Report.pdf
3. CC 2023-09-26 Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 2023-09-26 Attachment 3 - Yearly Water Supply and Demand for August.pdf (KAHN)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.g
Consideration of a Consultant Services Agreement for Building Division Staff, Plan Review, and Inspection Services
1. CC 2023-09-26 2023-25 Building Division Services Contract.pdf
2. CC 2023-09-26 Attachment 1 - 2023 Long-Term Building Services Contract.pdf (PEDROTTI)
Recommended Action:
1) Approve and authorize the Mayor to execute the Professional Services Agreement for Consultant Services for Building Division staff, plan review, and inspection services; 2) Make findings that the approval of a Professional Services Agreement for the contemplated services is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
10. PUBLIC HEARINGS
10.a
Consider Introduction of Ordinance Updating Chapter 3.08 of the City’s Municipal Code, Purchasing System, Designate Dollar Thresholds for Awarding Contracts, and Consider Updated Purchasing Policies and Procedures Manual
1. CC 2023-09-26 Intro Ordinance - Purchasing Policies and Procedures Update.pdf
2. CC 2023-09-26 Attachment 1 - Proposed Ordinance1.pdf
3. CC 2023-09-26 Attachment 2 - Proposed Resolution.pdf
4. CC 2023-09-26 Attachment 3 - City of Arroyo Grande Purchasing Policies and Procedures Manual.pdf
5. CC 2023-09-26 Attachment 4 - 2000 Purchasing Policies and Procedures Manual.pdf
6. CC 2023-09-26 Attachment 5 - Local Agency Consolidated Survey.pdf (VALENTINE)
Recommended Action:
1) Introduce the Ordinance amending Arroyo Grande Municipal Code Chapter 3.08 of Title 3 to Update the City’s Purchasing System; 2) Adopt a Resolution designating dollar thresholds for awarding contracts; 3) Review a draft of the updated Purchasing Policies and Procedures Manual; and 4) Make findings that introducing a proposed Ordinance, adopting a Resolution designating dollar thresholds for awarding contracts, and reviewing the purchasing policies and procedures manual is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a
Consider Introduction of Tally Ho Road Speed Limit Reduction Ordinance
1. CC 2023-09-26 Tally Ho Road Speed Limit Reduction.pdf
2. CC 2023-09-26 Attachment 1 - Tally Ho Speed Limit Reduction Ordinance-c1.pdf
3. CC 2023-09-26 Attachment 1 EX A - ETS.pdf
4. CC 2023-09-26 Attachment 2 - Tally Ho striping plan_sm.pdf (KAHN)
Recommended Action:
1) Waive the first reading and introduce for reading by title only an ordinance authorizing a speed limit reduction on Tally Ho Road between James Way and Highway 227 from 35 mph to 30 mph’ and 2) Make findings that the speed limit adjustment is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Other than the replacement of existing street signs, there is no additional physical alteration or construction associated with this action, and this speed adjustment is not anticipated to alter traffic patterns other than to reduce speed.
12.b
Discussion of SLOCOG Supplemental Funding Efforts
1. CC 2023-09-26 SLOCOG Supplemental Funding Efforts.pdf (KAHN)
Recommended Action:
Receive an update, discuss, and provide feedback to Councilmember Guthrie for the SLOCOG Board of Directors
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org
.