City Council Meeting - September 26, 2023
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:02 p.m.
2. ROLL CALL
City Clerk Matson took roll call. At the time of roll call Mayor Pro Tem Barneich was absent.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a
Closed Session Announcements
City Council Closed Session Meeting of September 26, 2023:
a) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case.
City Attorney Rosen announced that there was no reportable action.
5.b
Ordinances read in title only
Moved by
Mayor Ray Russom
Seconded by
Council Member George
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
Passed
6. SPECIAL PRESENTATIONS
6.a
Honorary Proclamation Recognizing Domestic Violence Awareness Month
1. CC 2023-09-26 Honorary Proclamation_Domestic Violence Month.pdf Mayor Ray Russom read the Honorary Proclamation Recognizing . Jatziba Sandoval, Lumina Alliance, accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b
Honorary Proclamation Declaring Fire Prevention Week
1. CC 2023-09-26 Honorary Proclamation_Fire Prevention Week.pdf Mayor Ray Russom read the Honorary Proclamation Declaring Fire Prevention Week. Five Cities Fire Chief Steve Lieberman, accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.c
Interim City Manager Communications
Interim City Manager Robeson provided an update on projects within the City. City Engineer Sweeney presented the updated timeline for the Village construction projects. City Engineer Sweeney responded to questions from Council.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a
MAYOR RAY RUSSOM:
California Joint Powers Insurance Authority (CJPIA)
Central Cost Blue Regional Recycled Water Authority Board San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other
7.b
MAYOR PRO TEM BARNEICH:
Audit Committee
Homeless Services Oversight Council (HSOC)
Zone 3 Water Advisory Board
Other
7.c
COUNCIL MEMBER GEORGE:
Five Cities Fire Authority
Tourism Business Improvement District Advisory Board
Visit SLO CAL Advisory Board
Other
7.d
COUNCIL MEMBER GUTHRIE:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.e
COUNCIL MEMBER SECREST:
Air Pollution Control District (APCD)
South County Chambers of Commerce Arroyo Grande Business Meeting South County Chambers of Commerce Governmental Affairs Committee Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Tammy, and Candice. No further public comments were received. Community Development Director Pedrotti and Interim City Manager Robeson responded to questions and comments from the public. Mayor Ray Russom commented regarding the possibility of the Police Department providing some speed enforcement on Sunset.
City Clerk Matson provided notice to the public that written public comments submitted after 4:00 p.m. on the day of the City Council meeting, will no longer be read into the record, but will be included as part of the administrative record.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.
Mayor Ray Russom invited public comment. Speaking from the public was Janna Nichols. No further public comments were received.
Moved by
Council Member George
Seconded by
Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action.
AYES (4)
Mayor Ray Russom, Council Member George, Council Member Secrest, and Council Member Guthrie ABSENT (1)
Mayor Pro Tem Barneich
Passed (4 to 0)
9.a
Consideration of Cash Disbursement Ratification
1. CC 2023-09-26 Cash Disbursement Ratification.pdf
2. CC 2023-09-26 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2023-09-26 Attachment 2 - Cash Disbursement Ratification.pdf 1) Ratified the listing of cash disbursements for the period of August 16 through August 31, 2023; and 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b
Consideration of a Homeless Service Grant Agreement with 5Cities Homeless Coalition
1. CC 2023-09-26 Homeless Services Grant Agreement with 5Cities Homeless Coalition.pdf
2. CC 2023-09-26 Attachment 1 - Arroyo Grande_ ARPA Revenue Loss Agreement-c1.pdf
3. CC 2023-09-26 Attachment 2 - 5CHC Winter Shelter Request.pdf 1) Reviewed the proposal from 5CHC and authorize the Interim City Manager to execute a Grant Agreement between the City and 5CHC for Winter Shelter Support in the City subject to any, minor, technical, or non-substantive changes as approved by the Interim City Manager and City Attorney that effectuates City Council’s intent; 2) Made findings that approval of an agreement and expenditure of funds is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.c
Approval of Minutes
1. CC 2023-09-26 Approval of Minutes_Sep12_2023.pdf
Approved the minutes of the Regular City Council Meeting of September 12, 2023, as submitted.
9.d
Authorize Change Order No. 3 to Quincon, Inc. for Construction of the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation Project, PW 2020-08
1. CC 2023-09-26 Change Order for Quincon on the Bridge Street Bridge Habitat Mitigation Project .pdf
2. CC 2023-09-26 Attachment 1 - Quincon Cost Proposal for mitigation replanting.pdf
3. CC 2023-09-26 Attachment 2 - CCO 03 Storm Damage Replantings.pdf 1) Authorized the City Manager to execute Change Order No. 3 with Quincon, Inc. for the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation project, 2) Approved a budget adjustment request in the amount of $51,662; and 3) Made findings that Caltrans, as lead agency, has determined that the project is categorically excluded from the requirements to prepare and Environmental Assessment (EA) or Environmental Impact Statement (EIS) under the National Environmental Policy Act (NEPA) pursuant to 23 CFR 771.117(d): activity (d)(13) covering bridge rehabilitation that avoids an adverse effect to historic properties under the National Historic Preservation Act
9.e
Consideration of Three Action Items for the Traffic Way Bridge Replacement Project 1) Adoption of Mitigated Negative Declaration; 2) Approve a Contract for Consulting Services with Hamner Jewell Associates; and 3) Approve a Program Supplement Agreement
1. CC 2023-09-26 Traffic Way Replacement Project Environmental and Contract Approval.pdf
2. CC 2023-09-26 Attachment 1 - Traffic Way Bridge MND Resolution.pdf
3. CC 2023-09-26 Attachment 1 EX A - Traffic Way Final Draft IS-MND_9-20-23-c1.pdf
4. CC 2023-09-26 Attachment 1 EX B - Traffic Way MMRP_9-20-23-c1.pdf
5. CC 2023-09-26 Attachment 2 - Professional Service Contract Traffic Way Bridge ROW Services.pdf
6. CC 2023-09-26 Attachment 3 - Program Supplement Resolution.pdf
7. CC 2023-09-26 Attachment 3 EX A - Caltrans Program Supplement.pdf 1) Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE TO ADOPT THE INITIAL STUDY/MITIGATED NEGATIVE DECLARATION (SCH #2022060452) AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE TRAFFIC WAY BRIDGE REPLACEMENT PROJECT, AND APPROVE THE PROJECT; 2) Approved and authorized the Mayor to execute City’s standard Professional Services Agreement for Consultant Services with Hamner Jewell Associates to provide Right-of-Way Services for the Traffic Way Bridge Replacement Project in substantially final form (subject to minor revisions as approved by the City Manager consistent with Council direction); and 3) Adopted a Resolution entitled:
"
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT NO. F017 TO ADMINISTERING AGENCY-STATE AGREEMENT NO. 05-5199F15 FOR THE TRAFFIC WAY BRIDGE REPLACEMENT PROJECT".
9.f
Monthly Water Supply and Demand Update
1. CC 2023-09-26 Monthly Water Supply and Demand Update.pdf
2. CC 2023-09-26 Attachment 1 - Monthly Operations Report.pdf
3. CC 2023-09-26 Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 2023-09-26 Attachment 3 - Yearly Water Supply and Demand for August.pdf Received and filed the Monthly Water Supply and Demand Update.
9.g
Consideration of a Consultant Services Agreement for Building Division Staff, Plan Review, and Inspection Services
1. CC 2023-09-26 2023-25 Building Division Services Contract.pdf
2. CC 2023-09-26 Attachment 1 - 2023 Long-Term Building Services Contract.pdf 1) Approved and authorized the Mayor to execute the Professional Services Agreement for Consultant Services for Building Division staff, plan review, and inspection services; 2) Made findings that the approval of a Professional Services Agreement for the contemplated services is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
10. PUBLIC HEARINGS
10.a
Consider Introduction of Ordinance Updating Chapter 3.08 of the City’s Municipal Code, Purchasing System, Designate Dollar Thresholds for Awarding Contracts, and Consider Updated Purchasing Policies and Procedures Manual
1. CC 2023-09-26 Intro Ordinance - Purchasing Policies and Procedures Update.pdf
2. CC 2023-09-26 Attachment 1 - Proposed Ordinance1.pdf
3. CC 2023-09-26 Attachment 2 - Proposed Resolution.pdf
4. CC 2023-09-26 Attachment 3 - City of Arroyo Grande Purchasing Policies and Procedures Manual.pdf
5. CC 2023-09-26 Attachment 4 - 2000 Purchasing Policies and Procedures Manual.pdf
6. CC 2023-09-26 Attachment 5 - Local Agency Consolidated Survey.pdf Administrative Services Director Valentine introduced the item. Pete Gonda, Consultant, presented the updates to the purchasing ordinance. Director Valentine responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was No Name Provided.
No further public comments were received. Mr. Gonda responded to questions from the public.
Moved by
Council Member George
Seconded by
Council Member Guthrie
Introduced an Ordinance entitled:
"AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, AMENDING CHAPTER 3.08 OF THE CITY OF ARROYO GRANDE MUNICIPAL CODE RELATING TO PURCHASING".
Passed
Moved by
Council Member George
Seconded by
Council Member Guthrie
Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING LEVELS OF PURCHASING AUTHORITY"; and made findings that introducing a proposed Ordinance, adopting a Resolution designating dollar thresholds for awarding contracts, and reviewing the purchasing policies and procedures manual is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Passed
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a
Consider Introduction of Tally Ho Road Speed Limit Reduction Ordinance
1. CC 2023-09-26 Tally Ho Road Speed Limit Reduction.pdf
2. CC 2023-09-26 Attachment 1 - Tally Ho Speed Limit Reduction Ordinance-c1.pdf
3. CC 2023-09-26 Attachment 1 EX A - ETS.pdf
4. CC 2023-09-26 Attachment 2 - Tally Ho striping plan_sm.pdf City Engineer Sweeney presented the staff report and responded to questions from Council.
Mayor Ray Russom opened the public hearing. Speaking from the public were Nancy Macy, and Terry Boe. Upon hearing no further public comments, Mayor Ray Russom closed the public hearing.
Moved by
Council Member George
Seconded by
Council Member Guthrie
1) Waived the first reading and introduced for reading by title only an ordinance authorizing a speed limit reduction on Tally Ho Road between James Way and Highway 227 from 35 mph to 30 mph; and 2) Made findings that the speed limit adjustment is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Other than the replacement of existing street signs, there is no additional physical alteration or construction associated with this action, and this speed adjustment is not anticipated to alter traffic patterns other than to reduce speed.
Passed
12.b
Discussion of SLOCOG Supplemental Funding Efforts
1. CC 2023-09-26 SLOCOG Supplemental Funding Efforts.pdf City Engineer Sweeney presented the staff report and Council Member Guthrie provided some background for the Council to consider.
James Worthley, SLOCOG, responded to questions from Council and commented that the item for SLOCOG Board consideration has been delayed to December 2023.
Mayor Ray Russom invited public comment. Speaking from the public was James Worthley. No further public comments were received.
Council discussion ensued regarding r
oad maintenance including bike lanes and trails; having the Halcyon corridor at Hwy 1 provide additional access to Hwy 101; a review of El Campo; and concerns regarding leveraged funds.
Council Member Guthrie commented on highway connections to San Luis Obispo; and maintaining City infrastructure.
Received an update, discussed, and provided feedback to Council Member Guthrie for the SLOCOG Board of Directors
13. COUNCIL COMMUNICATIONS
Council Member Guthrie announced the Harvest Festival on September 29th and 30th which will include over 100 vendors and more kids activities.
Mayor Ray Russom commented on the Celebration of Life and Proclamation for Mayor Martin; AG Day at Cal Poly Football on October 7th and the QR code available on social media for free tickets to residents of Arroyo Grande.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:05 p.m.