City Council Meeting - November 28, 2023
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a
Closed Session Announcements
City Attorney
Rosen will announce any reportable action from the following :
City Council Closed Session Meeting of November 17, 2023 a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):
PUBLIC EMPLOYEE APPOINTMENT
Position: City Manager
City Council Closed Session Meeting of November 18, 2023 a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):
PUBLIC EMPLOYEE APPOINTMENT
Position: City Manager
City Council Closed Session Meeting of November 28, 2023 a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):
PUBLIC EMPLOYEE APPOINTMENT
Position: City Manager
b) LABOR NEGOTIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: City Attorney
Unrepresented employee: City Manager
c) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case.
5.b
Ordinances read in title only
Recommended Action:
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a
Honorary Proclamation Designating December 2023 as Peace and Nonviolence Month
1. CC 2023-11-28 Honorary Proclamation_Pace and Nonviolence Month.pdf
6.b
Interim City Manager Communications
(ROBESON)
Recommended Action:
Receive correspondence/comments as presented by the Interim City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a
MAYOR RAY RUSSOM:
California Joint Powers Insurance Authority (CJPIA)
Central Coast Blue Regional Recycled Water Authority Board Five Cities Fire Authority
San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other
7.b
MAYOR PRO TEM BARNEICH:
Audit Committee
Homeless Services Oversight Council (HSOC)
Zone 3 Water Advisory Board
Other
7.c
COUNCIL MEMBER GEORGE:
Five Cities Fire Authority
Tourism Business Improvement District Advisory Board
Visit SLO CAL Advisory Board
Other
7.d
COUNCIL MEMBER GUTHRIE:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.e
COUNCIL MEMBER SECREST:
Air Pollution Control District (APCD)
South County Chambers of Commerce Governmental Affairs Committee Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar:
https://us02web.zoom.us/j/86752345420
; Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Consideration of Cash Disbursement Ratification
1. CC 2023-11-28 Cash Disbursement Ratification.pdf
2. CC 2023-11-28 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2023-11-28 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of October 16 through October 31, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b
Approval of Minutes
1. CC 2023-11-28 Approval of Minutes - Nov14_2023.pdf
2. CC 2023-11-28 Approval of Minutes_Nov17_2023SP.pdf
3. CC 2023-11-28 Approval of Minutes_Nov18_2023SP.pdf
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of November 14, 2023, and the Special City Council Meetings of November 17, 2023 and November 18, 2023, as submitted.
9.c
Consider a Resolution Approving TUP 23-012; Authorize the Village Holiday Parade & Jingle Bell Dash on December 3, 2023; Approve Street Closures in the Village; and Find the Action Categorically Exempt from CEQA Pursuant to Section 15304(e)
1. CC 2023-11-28 Holiday Parade and Jingle Dash.pdf
2. CC 2023-11-28 Attachment 1 - Resolution.pdf
3. CC 2023-11-28 Attachment 1 Exhibit B - Road Closures and Detour Map_small.pdf (PEDROTTI)
Recommended Action:
Adopt a Resolution approving Temporary Use Permit 23-012 authorizing the Arroyo Grande Holiday Parade and Jingle Bell Dash in the Village and approving the closure of streets.
9.d
Consideration of a Two-Year Extension of the Five-Year Radar Speed Surveys for Selected City Streets
1. CC 2023-11-28 2018 Radar Speed Survey Extention.pdf
2. CC 2023-11-28 Attachment 1 - Resolution for extending speed survey.pdf
3. CC 2023-11-28 Attachment 2 - ETS.pdf
(SWEENEY)
Recommended Action:
1) Adopt a Resolution extending the existing five-year radar speed surveys for selected City streets an additional two years; and 2) Determine that this extension is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.e
Monthly Water Supply and Demand Update
1. CC 2023-11-28 Monthly Water Supply and Demand Update.pdf
2. CC 2023-11-28 Attachment 1 - Lopez Monthly Operations Report for October.pdf
3. CC 2023-11-28 Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 2023-11-28 Attachment 3 - Monthly Water Supply and Demand for October.pdf
5. CC 2023-11-28 Attachment 4 - Deep Well Index Levels.pdf (SWEENEY)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.f
Consideration of the Summary Vacation of a Public Utility Easement and Acceptance of a Grant of a Sanitary Sewer Easement and Located at 605 Eman Court
1. CC 2023-11-28 605 Eman Court Public Utility Easement Vacation.pdf
2. CC 2023-11-28 Attachment 1 - Proposed Resolution_605 Eman Court Easements .pdf
3. CC 2023-11-28 Attachment 2 - Exhibit A-1_Legal Description for Sanitary Sewer Easement.pdf
4. CC 2023-11-28 Attachment 3 - Exhibit A-2_605 Legal description for 605 Eman Court.pdf
5. CC 2023-11-28 Attachment 4 - Exhibit B_Depiction of PUE and Proposed Sewer Easement.pdf
6. CC 2023-11-28 Attachment 5 - Exhibit C_Legal Description for Public Utility Easement.pdf
7. CC 2023-11-28 Attachment 6 - Exhibit D_Grant of Sanitary Sewer Easement.pdf
8. CC 2023-11-28 Attachment 7 - Exhibit E_Certificate of Acceptance for Sanitary Sewer Easement.pdf
9. CC 2023-11-28 Attachment 8 - Non-Objection Letters_605 Eman Court Easements_Redacted.pdf (PEDROTTI)
Recommended Action:
Adopt a Resolution summarily vacating the public utility easement and accepting the grant of a sanitary sewer easement at 605 Eman Court pursuant to Streets and Highways Code Section 8330 et seq
. and making a finding that the action is not a project under CEQA or, alternatively, that it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) (“common sense exemption”).
9.g
Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Restrictions on Irrigated Turf and Finding This Action Exempt from the California Environmental Quality Act
1. CC 2023-11-28 Turf Ordinance Adoption.pdf
2. CC 2023-11-28 Attachment 1 - Ordinance.pdf
(PEDROTTI)
Recommended Action:
1) Adopt the Ordinance amending Section 16.84 of the Arroyo Grande Municipal Code; and 2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15060(c)(2), (3), 15378, and in the alternative, State CEQA Guidelines Section 15061(b)(3).
10. PUBLIC HEARINGS
10.a
Consider a Resolution for the Installation of One (1) Domestic Well on Property Zoned Planned Development (PD); Applicant – Michael Harris; Representative – Richard Burde, SLO Civil Design
1. CC 2023-11-28 Noyes Well Continuance.pdf
(PEDROTTI)
Recommended Action:
On October 24, 2023, this public hearing item was opened and continued to a date certain of November 28, 2023. Staff requests that this item be considered on January 9, 2024, and will re-notice a public hearing for that date. City staff has worked with applicant to find a mutually satisfactorily date for the hearing and determined January 9, 2024 works with applicant’s availability.
11. OLD BUSINESS
11.a
Consideration of an Award of Contract to ADT Commercial, LLC for Construction of the Public Safety Camera System Project, PW 2023-10 and Find the Action Exempt From CEQA
1. CC 2023-11-28 PW2023-10 Public Safety Camera System Award.pdf
2. CC 2023-11-28 Attachment 1 - Agreement.pdf
3. CC 2023-11-28 Attachment 2 - Bid opening log sheet.pdf
4. CC 2023-11-28 Attachment 3 - Camera locations.pdf
(SWEENEY)
Recommended Action:
1) Award a contract for the Public Safety Camera System Project to ADT Commercial, LLC in the amount of $430,411, in substantially final form subject to any minor, technical or non-substantive changes approved by the City Manager in consultation with the City Attorney; 2) Authorize the City Manager to approve change orders of 20% of the contract amount, $86,082.21, for unanticipated costs during the construction phase of the Project; 3) Determine that the Project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301).
12. NEW BUSINESS
12.a
Appointment of City Manager and Approval of Employment Agreement (contingent on status of recruitment and pending negotiation)
1. CC 2023-11-28 Appointment of City Manager_Placeholder Item- No report.pdf (ROSEN)
Recommended Action:
Appoint City Manager and approve the employment agreement in substantial final form subject to any minor technical changes that may be necessary.
12.b
Consideration of an Agreement with A-Town AV for the Council Chamber Audio/Video System Project Upgrade and Request to Approve a Budget Adjustment Request and Find the Action Exempt from CEQA
1. CC 2023-11-28 Chamber AudioVideo Upgrade Project.pdf
2. CC 2023-11-28 Attachment 1 - ATown AV Agreement.pdf
3. CC 2023-11-28 Attachment 1 - Exhibit C.pdf
4. CC 2023-11-28 Attachment 2 - Audio.Visual CC Upgrade RFP - Final.pdf
5. CC 2023-11-28 Attachment 3 - AtownAV Product Pictures.pdf (VALENTINE)
Recommended Action:
Approve an Agreement with A-Town AV for design and installation services for the Audio/Video system project upgrade and approve a budget adjustment request.
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org
.