Agenda packet — Arroyo Grande City Council, January 9, 2024 (part 1 of 2)

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, January 9, 2024, 6:00 p.m.

In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:

Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.

CLOSED SESSION:

None.

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

5. AGENDA REVIEW

5.a Closed Session Announcements
None.

5.b Ordinances read in title only
Recommended Action:

Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

6. SPECIAL PRESENTATIONS

6.a Introduction of New Employee and Oath of Office – Matthew Downing, City Manager (ROBESON)

6.b City Manager Communications
(DOWNING)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

7. CITY COUNCIL REPORTS
None.

Reports are made during the Second Council Meeting each month.

8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.

Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.

9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of November 15 through December 15, 2023; 2) Determine that ratifying the cash disbursements is not a project

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subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)

9.b Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:
1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of November 30, 2023, as required by Government Code Section 53646(b); 2) Determine that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. c)(2)-(3), 15378.)

9.c Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meeting of December 12, 2023, as submitted.

9.d Consideration of Resolution Adopting the 2023 County Joinder Amendment to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority
(ROBESON)
Recommended Action:

Adopt a Resolution approving the 2023 County Joinder Agreement to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority (“IWMA”), and 2) Find that rejoining the IWMA via the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).

9.e Consideration of Adoption of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan (ROBESON)
Recommended Action:

Adopt the Ordinance amending Section 13.07.030 (C)(2) of the Arroyo Grande Municipal Code regarding the WSCP

9.f Consideration of Award of Contract to Cushman Contracting Corporation for Construction of the Swinging Bridge Retrofit Project, PW 2021-06 and Find the Action Exempt from CEQA (ROBESON)
Recommended Action:
1) Award a contract for the Swinging Bridge Retrofit Project to Cushman Contracting Corporation in the amount of $937,000, in substantially final form subject to any minor, technical or non-substantive changes approved by the City Manager in consultation with the City Attorney; 2) Authorize the City Manager to approve change orders of 10% of the

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contract amount, $93,700, for unanticipated costs during the construction phase of the Project; and 3) Determine that the Project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301)

9.g Consideration of Adoption of a Resolution Waiving or Reimbursing up to $5,000 for Certain Building Permit Fees Related to Repair or Reconstruction of Homes Damaged by Flooding in 2023 Declared Local Emergencies
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution waiving or reimbursing up to $5,000 for certain building permit fees (demolition, building permit, and inspection fees) related to repair or reconstruction of homes damaged by flooding during the 2023 declared local emergencies; 2) Find the public purpose contained within the Staff Report supports the contemplated waivers or reimbursements; and 3) Determine that the item is not a project subject to the California Environmental Quality Act (“CEQA”) because it has not potential to result in either a direct, or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

10. PUBLIC HEARINGS

10.a Consider a Resolution for the Installation of One (1) Domestic Well on Property Zoned Planned Development (PD); Applicant – Michael Harris; Representative – Richard Burde, SLO Civil Design
(PEDROTTI)
Recommended Action:

On October 24, 2023, this public hearing item was opened and continued to a date certain of November 28, 2023. On November 28, 2023, the item was opened and continued to a date certain of January 9, 2024, with a re-notice for a public hearing. The applicant has requested that this item be continued to a date certain of February 27, 2024. City staff has worked with applicant to find a mutually satisfactorily date for the hearing and determined the 2nd Council meeting in February works with applicant’s availability

11. OLD BUSINESS
None.

12. NEW BUSINESS

12.a Consider Results of Voter Opinion Polling for a Potential Future Ballot Measure (ROBESON/MATSON)
Recommended Action:
1) Review and file the results summary report; and 2) Direct staff on whether or not to continue work with the consultant on a potential future revenue measure

13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members

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may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.

14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.

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Item 9.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: January 9, 2024
SUMMARY OF ACTION:

Review and ratify cash disbursements for the period of November 16 through December 15, 2023.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $4,748,104.81 fiscal impact for the period of November 16 through December 15, 2023, that includes the following items:
 Accounts Payable Checks $ 3,300,618.53
 Payroll & Benefit Checks $ 1,447,486.28
RECOMMENDATION:
1) Ratify the attached listing of cash disbursements for the period of November 15 through December 15, 2023; 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

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Item 9.a.

City Council
Consideration of Cash Disbursement Ratification
January 9, 2024

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ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2023-24 budget.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. November 16 through December 15, 2023 – Accounts Payable Check Register

2. November 17, 2023, December 1, 2023 & December 15, 2023 – Payroll & Benefit Check Registers

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CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 11/16/2023 299390 $ 56,438.50 FEDERAL WITHHOLDING: PAYMENT 011.0000.2104 CITY OF ARROYO GRANDE2 11/16/2023 299390 50,182.38 SOCIAL SECURITY: PAYMENT 011.0000.2105 CITY OF ARROYO GRANDE3 11/16/2023 299390 14,991.35 MEDICARE: PAYMENT 011.0000.2105 CITY OF ARROYO GRANDE4 11/16/2023 299391 3,599.67 CASDI: PAYMENT 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT5 11/16/2023 299391 22,767.15 STATE WITHHOLDING: PAYMENT 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT 6 11/16/2023 299392 458.76 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT7 11/16/2023 299393 5,047.20 DEFERRED COMPENSATION - EE %: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP 8 11/16/2023 299393 14,011.03 DEFERRED COMPENSATION - EE: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP 9 11/16/2023 299393 850.00 DEFERRED COMPENSATION - ER: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP10 11/16/2023 299393 310.00 ROTH - AFTER TAX: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP11 11/16/2023 299393 187.64 ROTH % - AFTER TAX: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP12 11/16/2023 299394 5,134.27 12/23 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP13 11/16/2023 299394 602.12 12/23 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP14 11/16/2023 299394 358.87 12/23 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP15 11/16/2023 299395 647.65 PARS: PAYMENT 011.0000.2107 US BANK OF CALIFORNIA 16 11/17/2023 299396 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BELYNDA AKERS17 11/17/2023 299397 513.75 FIRE STN A/C REPAIR 010.4213.5303 ALPINE REFRIGERATION 18 11/17/2023 299398 58.26 OFFICE SUPPLIES-PERF PAPER, LENS WIPES 010.4120.5201 AMAZON CAPITAL SERVICES19 11/17/2023 299398 42.65 COPY PAPER 010.4102.5201 AMAZON CAPITAL SERVICES20 11/17/2023 299398 33.35 IT-EARBUDS 010.4301.5201 AMAZON CAPITAL SERVICES21 11/17/2023 299398 215.49 IT-REPLACEMENT BATTERY PACK 010.4140.5602 AMAZON CAPITAL SERVICES22 11/17/2023 299399 648.12 PURCHASE REPLACEMENT PARTS FOR WATER METERS 640.4712.5611 AQUA-METRIC SALES CO(DBA)23 11/17/2023 299399 1,496.53 PURCHASE WATER METERS FOR FY 2023/2024 640.4712.5207 AQUA-METRIC SALES CO(DBA)24 11/17/2023 299400 41,442.75 UTILTIY TRUCK TO REPLACE PW-8 640.4712.6301 ARROYO GRANDE CHEVROLET25 11/17/2023 299400 3,160.53 FREIGHT 640.4712.6301 ARROYO GRANDE CHEVROLET26 11/17/2023 299401 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 ARROYO GRANDE VILLAGE ASSOC. 27 11/17/2023 299402 302.00 TUP23-013 REFUND-APPLICATION WITHDRAWN 010.0000.4164 ARROYO GRANDE VILLAGE EVENTS28 11/17/2023 299403 58.00 PW-57 SMOG INSPECTION 010.4420.5601 BACK ON THE ROAD AUTOMOBILE29 11/17/2023 299403 189.20 PW-16 REPLACE HVAC BLOWER MOTO 010.4420.5601 BACK ON THE ROAD AUTOMOBILE30 11/17/2023 299403 58.00 PW-70 SMOG INSPECTION 220.4303.5601 BACK ON THE ROAD AUTOMOBILE31 11/17/2023 299403 58.00 PW-56 SMOG INSPECTION 010.4420.5601 BACK ON THE ROAD AUTOMOBILE32 11/17/2023 299403 58.00 PW-17 SMOG INSPECTION 010.4420.5601 BACK ON THE ROAD AUTOMOBILE33 11/17/2023 299403 58.00 PW-6 SMOG INSPECTION 220.4303.5601 BACK ON THE ROAD AUTOMOBILE34 11/17/2023 299403 58.00 PW14 SMOG INSPECTION 640.4712.5601 BACK ON THE ROAD AUTOMOBILE35 11/17/2023 299403 58.00 PW10 SMOG INSPECTION 640.4712.5601 BACK ON THE ROAD AUTOMOBILE36 11/17/2023 299404 1,208.00 DOGGIE CLASSES-FALL SESSION 1 010.4424.5351 IRINA BEATTY37 11/17/2023 299405 75.00 REFUND-OVERPYMT FALL BASKETBALL 010.0000.4606 MATT BEECHER 38 11/17/2023 299406 1,820.00 10/23 CITY ATORNEY-400 W BRANCH 010.4003.5327 BEST BEST & KRIEGER LLP

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CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name39 11/17/2023 299406 $ 1,462.50 10/23 CITY ATTORNEY- EMPLOYMENT 010.4003.5327 BEST BEST & KRIEGER LLP40 11/17/2023 299406 487.50 10/23 CITY ATTORNEY-CODE ENFORCEMENT GENERAL 010.4003.5327 BEST BEST & KRIEGER LLP41 11/17/2023 299406 7,980.00 10/23 CITY ATTORNEY-PRA/ARC 010.4003.5327 BEST BEST & KRIEGER LLP 42 11/17/2023 299406 390.00 10/23 CITY ATTORNEY-FED 010.4003.5327 BEST BEST & KRIEGER LLP43 11/17/2023 299406 1,312.00 10/23 CITY ATTORNEY-PUBLIC WORKS 010.4003.5327 BEST BEST & KRIEGER LLP44 11/17/2023 299406 15,541.53 10/23 CITY ATTORNEY-GENERAL 010.4003.5304 BEST BEST & KRIEGER LLP45 11/17/2023 299406 9,840.68 10/23 CITY ATTORNEY-COMM DEVELOPMENT 010.4003.5327 BEST BEST & KRIEGER LLP 46 11/17/2023 299406 348.50 10/23 CITY ATTORNEY-CITY COUNCIL 010.4003.5327 BEST BEST & KRIEGER LLP47 11/17/2023 299406 1,004.50 10/23 CITY ATTORNEY-CONFLICT OF INTEREST 010.4003.5327 BEST BEST & KRIEGER LLP48 11/17/2023 299406 594.50 10/23 CITY ATTORNEY- FIRE 010.4003.5327 BEST BEST & KRIEGER LLP49 11/17/2023 299406 297.00 10/23 CITY ATTORNEY-GENERAL LITIGATION 010.4003.5327 BEST BEST & KRIEGER LLP 50 11/17/2023 299407 101.98 REIMBURSEMENT-PAID ON PERSONAL CREDIT 010.4421.5504 SHERIDAN BOHLKEN51 11/17/2023 299407 20.13 REIMBURSEMENT-PAID ON PERSONAL CREDIT 010.4421.5501 SHERIDAN BOHLKEN52 11/17/2023 299407 136.14 REIMBURSEMENT-PAID ON PERSONAL CREDIT 010.4424.5250 SHERIDAN BOHLKEN53 11/17/2023 299407 288.65 REIMBURSEMENT-PAID ON PERSONAL CREDIT 010.4423.5253 SHERIDAN BOHLKEN54 11/17/2023 299407 5.58 REIMBURSEMENT-PAID ON PERSONAL CREDIT 010.4421.5354 SHERIDAN BOHLKEN55 11/17/2023 299407 27.47 REIMBURSEMENT-PAID ON PERSONAL CREDIT 010.4425.5255 SHERIDAN BOHLKEN56 11/17/2023 299408 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 CHELSEA BURGESS57 11/17/2023 299409 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 KAREN CABREANA58 11/17/2023 299410 1,263.00 PRE23-004 REFUND-PRE-APPLICATION 010.0000.4511 CALIFORNIA POOLS59 11/17/2023 299411 553.95 10 TON COLD MIX 640.4712.5610 CALPORTLAND CONSTRUCTION60 11/17/2023 299411 553.95 10 TON COLD MIX 220.4303.5613 CALPORTLAND CONSTRUCTION61 11/17/2023 299412 38.51 PW-21 GEAR OIL, AIR FILTER 220.4303.5603 CARQUEST AUTO PARTS62 11/17/2023 299412 58.58 PW-6 WIPER BLADES, ANTENNA 220.4303.5601 CARQUEST AUTO PARTS63 11/17/2023 299413 11,637.89 MONSTER MASH HALLOWEEN EVENT 010.4424.5353 CENTRAL COAST PARTY FACTORY64 11/17/2023 299414 299.20 10/23 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT65 11/17/2023 299415 15,000.00 09/23 &10/23 PROF SVCS-FY23/24 010.4101.5303 CLIFFORD MOSS LLC66 11/17/2023 299416 4,066.98 PW1 BACKHOE TRANSMISSION REPAIR 220.4303.5603 COASTLINE EQUIPMENT(DBA)67 11/17/2023 299417 178.90 2024 PAYROLL CALENDAR 010.4102.5306 CRISP IMAGING68 11/17/2023 299418 1,757.48 10/23 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC69 11/17/2023 299418 400.00 10/23 NETBILL MONTHLY MAINTENANCE 640.4710.5303 DATAPROSE LLC70 11/17/2023 299418 531.16 10/23 NETBILL CC TRANSACTIONS 640.4710.5555 DATAPROSE LLC71 11/17/2023 299418 132.79 10/23 NETBILL CC TRANSACTIONS 612.4610.5555 DATAPROSE LLC72 11/17/2023 299419 372.59 ACCT#2901-1271650-01 METRO INTERNET 010.4140.5303 DIGITAL WEST NETWORKS INC73 11/17/2023 299420 128.00 10/23 ROLLER SKATE CLASS 010.4424.5351 DOOMSDAY SKATE LLC74 11/17/2023 299421 7,619.36 CITY WIDE ROOT FOAMING SEWER MAINTENANCE 612.4610.5610 DUKE'S ROOT CONTROL INC75 11/17/2023 299422 285.83 CONTINUED CONCRETE REPAIRS 350.5658.7501 EIKHOF DESIGN GROUP76 11/17/2023 299423 24.00 FTO UPDATE TRAINING PER DIEM 3 DAYS X $8 010.4203.5501 ELIA ESPARZA

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CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name77 11/17/2023 299424 $ 3,177.68 ANGLE METER STOPS & BOLT SETS 640.4712.5610 FAMCON PIPE AND SUPPLY INC78 11/17/2023 299425 302.18 SOTO-TETHER FLOAT 010.4430.5605 GRAINGER, INC79 11/17/2023 299426 25.32 ENGRAVED NAME PLATE & BADGE 010.4001.5201 GRAND AWARDS, INC 80 11/17/2023 299426 23.17 ENGRAVED NAME PLATES/PHOTO PLATE 010.4001.5201 GRAND AWARDS, INC81 11/17/2023 299427 3,017.00 (2) PALLETS POT HOLE MIX 220.4303.5613 GRANITE CONSTRUCTION CO82 11/17/2023 299428 404.79 LOCC CONFERENCE MILEAGE REIMBURSEMENT 618 010.4001.5501 JAMES GUTHRIE83 11/17/2023 299429 301.71 CHLORINE REAGENTS 640.4712.5610 HACH COMPANY84 11/17/2023 299430 1,185.25 PW-71 TOOL BOXES 612.4610.6201 HEACOCK TRAILERS & TRUCK85 11/17/2023 299431 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JENNIFER HIX86 11/17/2023 299432 117.68 SLICKTAPE, SEALTITE, PVC CONNECTOR 010.4430.5605 INDEPENDENT ELECTRIC SUPPLY87 11/17/2023 299433 75.00 REFUND-OVERPYMT FALL BASKETBALL 010.0000.4606 LUKE IUNKER 88 11/17/2023 299434 2,222.40 PICKLEBALL POWER FALL SESSION 1 010.4424.5351 TROY E JOHNSTON 89 11/17/2023 299435 300.00 FALL 2023 -SOFTBALL OFFICIAL SCHEDULER 010.4424.5352 LARRY JUAREZ, SR90 11/17/2023 299436 75.00 REFUND-OVERPYMT FALL BASKETBALL 010.0000.4606 DANIEL KERSTEN 91 11/17/2023 299437 124.00 BASKETBALL SCOREKEEPER 8 GAMES $15.50 010.4424.5352 JHADE LA PAZ 92 11/17/2023 299438 50.00 11/3 ROUND ROBIN EVENT 010.4424.5351 MAUREEN LEWIS93 11/17/2023 299439 1,095.00 09/23 OCC FACILITY USE 010.4424.5257 LUCIA MAR UNIFIED SCHOOL DIST94 11/17/2023 299440 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JEANNE MCDERMOTT95 11/17/2023 299441 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 LAURA MCIVER96 11/17/2023 299442 217.47 SAW BLADES, MULTITOOL 010.4305.5603 MINER'S ACE HARDWARE, INC97 11/17/2023 299442 37.84 FASTENERS FOR SOTO PUMP PROJECT 010.4430.5255 MINER'S ACE HARDWARE, INC98 11/17/2023 299442 (29.33) CREDIT RETURN (3) DRAWER LOCK 010.4213.5604 MINER'S ACE HARDWARE, INC99 11/17/2023 299442 43.08 (2) RAKES 010.4420.5605 MINER'S ACE HARDWARE, INC100 11/17/2023 299442 33.79 CITY HALL LIGHTING SUPPLIES 010.4213.5604 MINER'S ACE HARDWARE, INC101 11/17/2023 299442 47.50 FIRE STN-BLEACH CLEANER, CLEAN 010.4213.5604 MINER'S ACE HARDWARE, INC102 11/17/2023 299443 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 MARGARET MORENO103 11/17/2023 299444 7,950.00 EXECUTIVE SEARCH SVCS- PYMT #2 010.4101.5303 MOSAIC PUBLIC PARTNERS LLC104 11/17/2023 299445 82.32 CHAINSAW-MAINTENANCE, SPARK PLUG, AIR FILTER 010.4420.5603 NOBLE SAW, INC105 11/17/2023 299445 106.80 EDGER BLADES, SHARPENING 010.4420.5603 NOBLE SAW, INC106 11/17/2023 299445 430.64 CHAINSAW 220.4303.5273 NOBLE SAW, INC107 11/17/2023 299445 401.28 CHAINSAW 010.4420.5273 NOBLE SAW, INC108 11/17/2023 299446 400.00 WELL #7, 8 CHEMICAL FEED PUMP 640.4711.5603 NVIRO109 11/17/2023 299447 5,956.60 PICK UP & TRANSPORT K-RAILS- AG VILLAGE 220.4303.5255 PACIFIC PETROLEUM CALIFORNIA110 11/17/2023 299448 3,528.00 QUILTING FALL SESSION 1 010.4424.5351 BARBARA ANN PORTER111 11/17/2023 299449 150.50 (2) CASES NITRIL GLOVES 220.4303.5613 S & L SAFETY PRODUCTS 112 11/17/2023 299450 85.00 SOFTBALL SCORER-3 GAMES X $17, 2 HRS 010.4424.5352 MARTINA SARMIENTO113 11/17/2023 299451 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JOONGMIN SHIN114 11/17/2023 299452 15.78 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS

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CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name115 11/17/2023 299452 $ 20.76 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS116 11/17/2023 299452 89.96 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS117 11/17/2023 299453 75.00 REFUND-OVERPYMT FALL BASKETBALL 010.0000.4606 DAREN SOSA 118 11/17/2023 299454 68.29 TRAFFIC CONTROL PADDLES 640.4712.5610 STATEWIDE SAFETY & SIGNS INC119 11/17/2023 299455 73.52 COUPLINGS, BUSHINGS 640.4712.5610 STREATOR PIPE & SUPPLY120 11/17/2023 299455 12.99 (2) PVC BUSHING 640.4712.5610 STREATOR PIPE & SUPPLY121 11/17/2023 299455 16.00 COUPLING, BUSHING 640.4712.5610 STREATOR PIPE & SUPPLY122 11/17/2023 299456 78.00 PW33 SMOG INSPECTION 220.4303.5601 TOM'S AUTO SERVICE123 11/17/2023 299457 489.20 (4) ALUMINUM SIGN, AQUAPHALT ASPHALT REPAIR 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS 124 11/17/2023 299458 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 HUNTER TULLIS125 11/17/2023 299459 667.20 PAYROLL FOR:W/E 11/05 PW MAINTENANCE WORKER 010.4420.5303 UNITED STAFFING ASSOC.126 11/17/2023 299460 3,000.00 ACCT#42167122 010.4145.5208 US POSTAL SERVICE127 11/17/2023 299461 96.13 PH METER TESTER 640.4712.5273 USA BLUE BOOK128 11/17/2023 299462 304.08 ACCT#208620661-00003 CITY IPAD 010.4145.5403 VERIZON WIRELESS129 11/17/2023 299463 2,131.50 SOCCER-FALL SESSION 1 010.4424.5351 YOUTH EVOLUTION BASKETBALL 130 11/17/2023 299464 151.56 UB REFUND CST #00020758 640.0000.2301 STEVEN A BENTON131 11/17/2023 299465 70.90 UB REFUND CST #00029231 640.0000.2301 CAL WEST132 11/17/2023 299466 73.63 UB REFUND CST #00028741 640.0000.2301 JULIE HILL133 11/17/2023 299467 122.97 UB REFUND CST #00028184 640.0000.2301 JEREMY & ELIZABETH KURTH134 11/17/2023 299468 117.32 UB REFUND CST #00028311 640.0000.2301 CARRIE PANGELINA135 11/17/2023 299469 262.06 UB REFUND CST #00006450 640.0000.2301 DEE ROWE136 11/17/2023 299470 131.22 UB REFUND CST #00026826 640.0000.2301 DANIELLE STUCKY137 11/22/2023 299471 499.50 09/30 CODE ENFORCEMENT SVCS 010.4101.5303 ADAMSKI MOROSKI MADDEN138 11/22/2023 299472 40.37 CAULK FOR LIFT STN#1 612.4610.5610 ARROYO GRANDE HOME & GARDEN139 11/22/2023 299472 62.48 50FT HOSE 612.4610.5610 ARROYO GRANDE HOME & GARDEN140 11/22/2023 299473 940.00 (47) CITY BACKFLOW DEVICE TEST 010.4420.5303 ASSOCIATED BACKFLOW SERVICES 141 11/22/2023 299474 130.48 11/23 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC 142 11/22/2023 299475 1,225.00 BACKGROUND INVEST. & POLYGRAPH 010.4201.5315 BELLA VISTA INVESTIGATIVE SVCS143 11/22/2023 299475 1,425.00 BACKGROUND INVEST. & POLYGRAPH 010.4201.5315 BELLA VISTA INVESTIGATIVE SVCS144 11/22/2023 299475 1,225.00 BACKGROUND INVEST,. & POLYGRAPH 010.4201.5315 BELLA VISTA INVESTIGATIVE SVCS145 11/22/2023 299476 7,000.00 REFUND-AFFORDABLE IN LIEU FEE 232.0000.4766 BRIAN BENJAMIN146 11/22/2023 299477 483.26 STOP WORK NOTICE 010.4212.5201 BOONE PRINTING & GRAPHICS INC147 11/22/2023 299477 687.47 CORRECTION NOTICE FORMS 010.4212.5201 BOONE PRINTING & GRAPHICS INC148 11/22/2023 299477 762.55 ELECTRIC METER INSPECTION FORM 010.4212.5255 BOONE PRINTING & GRAPHICS INC 149 11/22/2023 299478 469.64 REIMBURSE FOR LODGING 010.4209.5501 JEREMY BURNS150 11/22/2023 299479 199.00 REFUND-SCIENCE DIPPITY 010.0000.4605 TREVOR CARDINAL151 11/22/2023 299480 500.00 HALLOWEEN SET/UP & REMOVAL 010.4424.5351 CENTRAL COAST ILLUMINATIONS152 11/22/2023 299481 987.20 ACCT#170562201 PD DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS

Page 11 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name153 11/22/2023 299481 $ 185.15 ACCT#170562101 PD TV 010.4145.5401 CHARTER COMMUNICATIONS154 11/22/2023 299481 327.16 ACCT#170562601 WOMEN'S CLUB DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS155 11/22/2023 299481 1,349.00 ACCT#170563301 COUNCIL CHAMBER 211.4101.5330 CHARTER COMMUNICATIONS156 11/22/2023 299481 122.11 ACCT#170563101 COUNCIL CHAMBER 010.4145.5401 CHARTER COMMUNICATIONS157 11/22/2023 299481 1,349.00 ACCT#170563401 CITY HALL FIBER INTERNET 010.4140.5303 CHARTER COMMUNICATIONS158 11/22/2023 299481 58.63 ACCT#090058901 CITY HALL TV 010.4145.5401 CHARTER COMMUNICATIONS159 11/22/2023 299481 761.32 ACCT#170563801 REC DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS160 11/22/2023 299481 736.80 ACCT#170564001 PW DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS161 11/22/2023 299482 4,768.00 11/23 CIO SOLUTIONS IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP162 11/22/2023 299482 1,530.00 11/23 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP163 11/22/2023 299482 6,042.00 11/23 MICROSOFT 365 G3 & PROJECT 010.4140.5607 CIO SOLUTIONS LP164 11/22/2023 299482 4,768.00 08/23 CIO SOLUTIONS IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP165 11/22/2023 299482 1,470.00 08/23 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP166 11/22/2023 299482 6,020.01 08/23 MICROSOFT 365 G3 & PROJECT 010.4140.5607 CIO SOLUTIONS LP167 11/22/2023 299482 3,341.92 PREMIUM SUPPORT YEAR 1 RENEWAL 010.4140.5303 CIO SOLUTIONS LP168 11/22/2023 299482 2,144.66 THREAT PREVENTION SUBSCRIPTION 010.4140.5303 CIO SOLUTIONS LP169 11/22/2023 299482 3,341.92 PREMIUM SUPPORT YEAR 1 RENEWAL 010.4140.5303 CIO SOLUTIONS LP170 11/22/2023 299482 6,433.98 SUBSCRIPTION ADVANCED URL 010.4140.5303 CIO SOLUTIONS LP171 11/22/2023 299482 2,144.66 THREAT PREVENTION SUBSCRIPTION 010.4140.5303 CIO SOLUTIONS LP172 11/22/2023 299483 195,687.49 LOAN PYMT-PRINCIPAL 010.4201.5801 COMMUNITY BANK OF SANTA MARIA173 11/22/2023 299483 5,895.85 LOAN PYMT-INTEREST 010.4201.5802 COMMUNITY BANK OF SANTA MARIA174 11/22/2023 299484 401.79 KYOCERA COPIER LEASE 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS175 11/22/2023 299485 864.50 09/23 PROF FEES-400 W BRANCH 010.0000.2563 KOSMONT & ASSOCIATES INC176 11/22/2023 299486 1,581.79 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC177 11/22/2023 299486 1,573.48 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC178 11/22/2023 299487 652.50 09/30 PROF LEGAL SVCS 010.4110.5303 LIEBERT, CASSIDY, WHITMORE 179 11/22/2023 299487 913.50 09/23 PROF LEGAL SVCS-NEGOTIATION 010.4110.5303 LIEBERT, CASSIDY, WHITMORE180 11/22/2023 299488 300.00 CRIT CONSID FOR POLICE EXEC-PERDIEM 4 DAY X $75 010.4201.5501 MICHAEL MARTINEZ181 11/22/2023 299489 150.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 PATRICK MATA182 11/22/2023 299490 106.82 COPIER METER READ 9/28-10/27 010.4204.5602 OFFICE1183 11/22/2023 299491 343.75 TRAINING-ACTIVE SHOOTER COST SHARE 010.4203.5501 CITY OF PISMO BEACH 184 11/22/2023 299492 251.63 POSTAGE METER LEASE 8/28-11/27 010.4204.5602 PITNEY BOWES, INC185 11/22/2023 299493 3,283.00 UST FACILITY ANNUAL PERMIT 010.4305.5303 SLO COUNTY ENVIRONMENTAL186 11/22/2023 299494 488.00 TRAINING- EMOTIONAL SURVIVAL FOR LAW 010.4201.5501 SLO COUNTY SHERIFF'S DEPT187 11/22/2023 299495 1,673.94 PROP TAX 007-462-001 HUASNA RD 287.4103.5551 SLO COUNTY TAX COLLECTOR188 11/22/2023 299496 38.72 PROP TAX 062-074-012 1420 S ELM OCEANO 010.4145.5551 SLO COUNTY TAX COLLECTOR189 11/22/2023 299497 12.00 PROP TAX 006-085-025 ARGR LOS BERROS 010.4145.5551 SLO COUNTY TAX COLLECTOR190 11/22/2023 299498 7.00 PROP TAX 006-085-023 ARGR LOS BERROS 010.4145.5551 SLO COUNTY TAX COLLECTOR

Page 12 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name191 11/22/2023 299499 $ 7.00 PROP TAX 006-085-024 ARGR LOS BERROS 010.4145.5551 SLO COUNTY TAX COLLECTOR192 11/22/2023 299500 7.00 PROP TAX 006-085-026 ARGR LOS BERROS 010.4145.5551 SLO COUNTY TAX COLLECTOR193 11/22/2023 299501 5,302.88 PRINCIPAL-LOAN#002-10-ECE-ARRA 010.4145.5801 STATE OF CALIFORNIA194 11/22/2023 299501 496.95 INTEREST-LOAN#002-10-ECE-ARRA 010.4145.5802 STATE OF CALIFORNIA195 11/22/2023 299502 430.46 62 PC DRIVER/SOCKET SET, IMPACT 010.4305.5603 TCA TOOLS INC196 11/22/2023 299503 2,596.08 PW-4 SERVICE TO BRAKES, WHEEL BEARINGS 010.4301.5601 TOM'S AUTO SERVICE197 11/22/2023 299504 19,206.82 10/23 TBID MARKETING 240.4150.5301 VERDIN MARKETING INK198 11/22/2023 299504 600.00 TBID- TRAVELERS GUIDE AD 240.4150.5301 VERDIN MARKETING INK199 11/22/2023 299505 74.07 ACCT#208620661-00004 CIM CELL PHONE 010.4425.5255 VERIZON WIRELESS200 11/22/2023 299506 75.00 REFUND- OVERPYMNT FOR BASKETBALL 010.0000.4606 CRAIG YOUNG 201 11/28/2023 299507 678.92 AFLAC PRE TAX: PAYMENT 011.0000.2126 AFLAC INSURANCE202 11/28/2023 299508 2,783.40 POLICE DEPT DUES: PAYMENT 011.0000.2116 ARROYO GRANDE POLICE ASSN 203 11/28/2023 299509 3,740.00 AG CAREER FIREFIGHTERS ASSN: PAYMENT 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS204 11/28/2023 299510 43.90 PRE-PAID LEGAL SERVICES: PAYMENT 011.0000.2125 LEGALSHIELD205 11/28/2023 299511 (0.07) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT206 11/28/2023 299511 1,396.62 PERS EMPLOYER PICK UP: PAYMENT 011.0000.2106 PERS - RETIREMENT 207 11/28/2023 299511 60,527.63 PERS RETIREMENT: PAYMENT 011.0000.2106 PERS - RETIREMENT208 11/28/2023 299511 42,256.96 PERS RETIREMENT: PAYMENT 011.0000.2106 PERS - RETIREMENT209 11/28/2023 299511 994.92 PERS BUYBACK - PRE TAX: PAYMENT 011.0000.2106 PERS - RETIREMENT 210 11/28/2023 299512 1,638.16 SEIU DUES: PAYMENT 011.0000.2118 S.E.I.U. LOCAL 620 211 11/30/2023 299513 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ASHLEY AGNITCH212 11/30/2023 299513 60.00 PARK RENTAL REFUND-RANCHO GRANDE 010.0000.4354 ASHLEY AGNITCH213 11/30/2023 299514 3,000.00 FY23/24 SB90 STATE MANDATED COSTS 010.4145.5303 AK & COMPANY214 11/30/2023 299515 9.69 OFFICE SUPPLIES 010.4201.5201 AMAZON CAPITAL SERVICES215 11/30/2023 299515 825.18 OFFICE FURNITURE 010.4201.5701 AMAZON CAPITAL SERVICES216 11/30/2023 299515 91.04 PATROL SUPPLIES 010.4203.5255 AMAZON CAPITAL SERVICES217 11/30/2023 299515 115.46 SUPPORT SVCS SUPPLIES 010.4204.5255 AMAZON CAPITAL SERVICES218 11/30/2023 299516 323.55 COMMUNICATIONS REPAIR 010.4204.5606 APPLIED TECHNOLOGY GROUP INC 219 11/30/2023 299517 183.52 ACCT#238451-01839190 RADIO 010.4145.5403 AT & T220 11/30/2023 299518 58.00 PW-64 SMOG CERT 010.4307.5601 BACK ON THE ROAD AUTOMOBILE221 11/30/2023 299519 13.00 CAR WASH-PD ADMIN 010.4201.5601 BOB'S EXPRESS WASH222 11/30/2023 299519 140.00 CAR WASH-PD PATROL 010.4203.5601 BOB'S EXPRESS WASH223 11/30/2023 299519 120.00 CAR WASH-PD SUPPORT SVCS 010.4204.5601 BOB'S EXPRESS WASH224 11/30/2023 299519 13.00 CAR WASH-PW 21 010.4430.5601 BOB'S EXPRESS WASH225 11/30/2023 299519 13.00 CAR WASH-BILL'S TRUCK 010.4307.5601 BOB'S EXPRESS WASH226 11/30/2023 299520 144.00 PEST CONTROL: FCFA 010.4213.5303 BREZDEN PEST CONTROL, INC 227 11/30/2023 299520 135.00 CITY HALL PEST CONTROL 010.4213.5303 BREZDEN PEST CONTROL, INC 228 11/30/2023 299520 165.00 PW PEST CONTROL 010.4213.5303 BREZDEN PEST CONTROL, INC

Page 13 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name229 11/30/2023 299520 $ 146.00 PEST CONTROL: REC DEPT 010.4213.5303 BREZDEN PEST CONTROL, INC230 11/30/2023 299521 22.76 SOTO- (8) BOLTS 220.4303.5613 BRISCO MILL & LUMBER YARD231 11/30/2023 299522 109,500.00 ARROYO GRANDE CREEK VEGETATION REMOVAL (FEMA) 350.5478.7001 BUNYON BROS TREE SERVICE 232 11/30/2023 299523 150.00 2024 CPRS MEMBERSHIP-SIMPSON 010.4420.5503 CA PARK & REC SOCIETY233 11/30/2023 299524 12.87 MOTOR OIL-GENERATOR 640.4712.5608 CARQUEST AUTO PARTS234 11/30/2023 299524 362.35 18 GALL OIL DRAIN 010.4305.5255 CARQUEST AUTO PARTS235 11/30/2023 299525 194.11 WORK BOOTS-ENGINEER 010.4301.5148 CARR'S BOOTS & WESTERN236 11/30/2023 299526 375.00 TRAINING-ICI MGMT PER DIEM 5DAYSX$75 010.4204.5501 JASON CASTILLO 237 11/30/2023 299527 199.98 ACCT#170562001 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS238 11/30/2023 299528 780.00 10/23 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF239 11/30/2023 299529 6,525.00 15 TONS SNOW-12/10 TREE LIGHTING 010.4424.5252 CUESTA SPRINGS ICE COMPANY INC240 11/30/2023 299530 150.00 TRAINING-SHOTGUN BREACHING COURSE PERDIEM 010.4204.5501 STEPHEN DOHERTY241 11/30/2023 299531 11,210.00 FCFA STN 1 TEMPORARY GENERATOR - ADD'L 6 MOS 350.5473.7001 ELECTRICRAFT INC242 11/30/2023 299532 1,334.21 TRASH CAN LINERS 220.4303.5613 FASTENAL COMPANY243 11/30/2023 299533 70.77 (1) CARLISLE 5/30/12 NEW TIRE 220.4303.5601 FIGUEROA'S TIRES244 11/30/2023 299533 25.00 PW-22 MOUNT TIRE 220.4303.5601 FIGUEROA'S TIRES245 11/30/2023 299533 580.16 PW-59 (2) TIRES, MOUNT & BALANCE 010.4420.5601 FIGUEROA'S TIRES246 11/30/2023 299534 340.92 WATERWISE WEBSITE LICENSE 226.4306.5208 GARDENSOFT247 11/30/2023 299535 1,992.50 FRONTAGE IMPROVEMENTS & WALL 010.4301.5303 GARING TAYLOR & ASSOCIATES INC248 11/30/2023 299536 400.00 VINTAGE RENEGADES PERFORMANCE-ART IN THE PARK 010.4424.5252 MICHAEL H GERBER249 11/30/2023 299537 174.89 SEWER REIMBURSEMENT DUE 612.0000.4751 CITY OF GROVER BEACH 250 11/30/2023 299538 122.60 CORP YARD SEWER BILL 612.0000.4751 CITY OF GROVER BEACH 251 11/30/2023 299539 1,319.31 07/23-09/23 CJIS SYSTEM ACCES 010.4204.5606 GSA-INFORMATION TECH252 11/30/2023 299540 8,821.72 NORTHERN CITIES MANAGEMENT ANNUAL REPORT 640.4710.5303 GSI WATER SOLUTIONS253 11/30/2023 299541 145.79 REAGENT 640.4712.5274 HACH COMPANY254 11/30/2023 299542 106.08 PORTABLE TOILET RENTAL 10/19-11/16 220.4303.5552 HARVEY'S HONEY HUTS 255 11/30/2023 299543 326.44 FUEL 010.4203.5608 JB DEWAR, INC256 11/30/2023 299544 100.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 CHRISTINE JIMENEZ257 11/30/2023 299545 996,906.37 2022 STREET REPAIRS CONSTRUCTION CONTRACTOR 350.5638.7001 JJ FISHER CONSTRUCTION, INC.258 11/30/2023 299545 56,235.25 2022 CONCRETE REPAIRS PROJECT 350.5658.7001 JJ FISHER CONSTRUCTION, INC. 259 11/30/2023 299546 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JESSICA JOHNSON260 11/30/2023 299547 50.00 PARK DEPOSIT REFUND-ELM ST PARK 010.0000.2206 AMARA KENNEDY261 11/30/2023 299548 9,424.18 ACTIVE TRANSPORTATION PLAN 350.5695.7701 KTUA262 11/30/2023 299549 1,550.82 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC263 11/30/2023 299549 1,573.48 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC264 11/30/2023 299550 88.00 REFUND PARK RENTAL-RANCHO GRANDE 010.0000.4354 JAMES LINDSEY265 11/30/2023 299551 1,800.00 SEWER MAIN CIP VIDEO INSPECTION 612.5817.7501 MAINLINE UTILITY COMPANY266 11/30/2023 299552 300.00 10/5 GENERAL PLAN UPDATE WORKSHOP 010.4130.5303 DAVID GASPAR MARTINEZ

Page 14 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name267 11/30/2023 299553 $ 8.61 HOLIDAY MINI LIGHT FUSE 010.4213.5604 MINER'S ACE HARDWARE, INC268 11/30/2023 299553 46.61 AIR COMPRESSOR PARTS, PAINT FOR HOSE 220.4303.6201 MINER'S ACE HARDWARE, INC269 11/30/2023 299553 46.60 AIR COMPRESSOR PARTS, PAINT FOR HOSE 640.4712.6201 MINER'S ACE HARDWARE, INC270 11/30/2023 299553 80.80 METRIC RATCHET/SOCKET SET 612.4610.5273 MINER'S ACE HARDWARE, INC271 11/30/2023 299553 24.95 DUCT TAPE, CLEANER, DISINFECTANT 010.4213.5604 MINER'S ACE HARDWARE, INC272 11/30/2023 299553 95.85 DEWALT MULTI TOOL, SPRING SNAP 220.4303.5613 MINER'S ACE HARDWARE, INC273 11/30/2023 299553 208.72 SCREWDRIVER SET, SHOVELS, CHAIN LOOP 010.4430.5273 MINER'S ACE HARDWARE, INC274 11/30/2023 299553 32.60 CABLE TIES 010.4430.5605 MINER'S ACE HARDWARE, INC275 11/30/2023 299553 37.66 (5) PLASTIC BUCKETS 010.4420.5605 MINER'S ACE HARDWARE, INC276 11/30/2023 299553 51.71 SOTO-CHAINSAW BAR 010.4430.5605 MINER'S ACE HARDWARE, INC277 11/30/2023 299553 88.39 OUTLET COVER, LIGHT CONTROLS 010.4213.5604 MINER'S ACE HARDWARE, INC278 11/30/2023 299553 64.63 FOLDING PRUNING SAW, PRUNER 010.4420.5255 MINER'S ACE HARDWARE, INC279 11/30/2023 299554 968.94 (2) STRING TRIMMERS 220.4303.5273 NOBLE SAW, INC280 11/30/2023 299555 270.00 LIFT STN#1 RESET PUMP RUN COUNTERS 612.4610.5601 NVIRO281 11/30/2023 299556 1,227.00 CASH FOR GRASS-1227 SQFT 226.4306.5554 OAK PARK LEISURE GARDENS HOA282 11/30/2023 299557 9.76 MISC OFFICE SUPPLIES 010.4120.5201 ODP BUSINESS SOLUTIONS LLC283 11/30/2023 299557 155.13 COPY PAPER 010.4102.5201 ODP BUSINESS SOLUTIONS LLC284 11/30/2023 299558 180.00 SET UP & TAKE DOWN-HALLOWEEN CARNIVAL & MAZE 010.4424.5353 LINDSEY OVERSTREET285 11/30/2023 299559 17,896.74 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO286 11/30/2023 299559 1,706.59 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO287 11/30/2023 299559 7,203.18 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO288 11/30/2023 299559 1,845.25 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO289 11/30/2023 299559 2,285.93 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO290 11/30/2023 299559 13,165.56 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO291 11/30/2023 299559 12.57 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO292 11/30/2023 299560 276.00 09/23 K RAIL RENTAL 220.4303.5255 PACIFIC PETROLEUM CALIFORNIA293 11/30/2023 299561 5,594.60 REPAIR 5 H.P. MOTOR & PUMP FOR SOTO BASIN SUMP 010.4430.5303 PERRY'S ELECTRIC MOTORS 294 11/30/2023 299562 130.41 UNIFORMS-NAME BARS 010.4203.5272 RANGE MASTER295 11/30/2023 299563 24.00 REFUND PICKLEBALL CT #3 & 4 010.0000.4354 TOM REILLY296 11/30/2023 299564 15.23 10/23 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER297 11/30/2023 299564 15.00 11/23 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER298 11/30/2023 299565 116.25 BASKETBALL SCORER- 7.5 HRS X $15.50 010.4424.5352 ROMAN J SANCHEZ 299 11/30/2023 299566 14,400.00 MONTHLY STREET SWEEPING 7/23 THRU 12/23 220.4303.5303 SCA 300 11/30/2023 299566 5,400.00 MONTHLY STREET SWEEPING 7/23 THRU 12/23 010.4307.5303 SCA301 11/30/2023 299567 52.00 REFUND-FACILITY RENTAL 11/11/23 010.0000.4353 SLO COUNCIL OF GOVERNMENTS302 11/30/2023 299568 17.56 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS303 11/30/2023 299568 18.08 GAS SERVICES-215 E BRANCH 010.4145.5401 SOCALGAS304 11/30/2023 299568 23.83 GAS SERVICES-211 VERNON ST 010.4145.5401 SOCALGAS

Page 15 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name305 11/30/2023 299569 $ 254,128.28 10/23 SEWER SERVICES COLLECTION 760.0000.2304 SOUTH SLO COUNTY SANIT DIST306 11/30/2023 299569 8.81 CITY ACCT-215 E BRANCH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST307 11/30/2023 299569 8.81 CITY ACCT-300 E BRANCH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST308 11/30/2023 299569 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST309 11/30/2023 299569 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST310 11/30/2023 299569 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST311 11/30/2023 299569 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST312 11/30/2023 299569 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST313 11/30/2023 299569 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST314 11/30/2023 299569 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST315 11/30/2023 299569 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 316 11/30/2023 299569 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST317 11/30/2023 299569 8.81 CITY ACCT-211 N HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST318 11/30/2023 299570 1,340.00 WATER BARRICADES-HALLOWEEN: THE VILLAGE 010.4424.5353 STATEWIDE SAFETY & SIGNS INC319 11/30/2023 299571 16.08 GLUE 640.4712.5610 STREATOR PIPE & SUPPLY320 11/30/2023 299571 8.85 2" PVC ELL 640.4712.5610 STREATOR PIPE & SUPPLY321 11/30/2023 299571 146.57 SOTO-PVC CONDUIT, SWEEP 010.4430.5605 STREATOR PIPE & SUPPLY322 11/30/2023 299572 10,602.00 PHASE II SMALL MS4 ANNUAL PERMIT FEE 010.4301.5303 SWRCB 323 11/30/2023 299573 1,600.00 ENTERPRISE ERP FINANCIAL MGMT SYSTEM 350.5453.7301 TYLER TECHNOLOGIES INC324 11/30/2023 299573 800.00 ENTERPRISE ERP FINANCIAL MGMT SYSTEM 350.5453.7301 TYLER TECHNOLOGIES INC 325 11/30/2023 299574 200.00 NPRA-ENROLLMENT FOR DIRECTORS 010.4421.5501 U.S. BANK326 11/30/2023 299574 642.07 GOT YOU COVERED TENT RENTAL-HARVEST 010.4424.5252 U.S. BANK327 11/30/2023 299574 430.98 PICKLEBALL CENTRAL-PICKLEBALLS 010.4424.5251 U.S. BANK328 11/30/2023 299574 21.66 CVS-OFFICE SUPPLIES 010.4421.5201 U.S. BANK329 11/30/2023 299574 234.88 AMAZON-MONITOR STAND 010.4421.5701 U.S. BANK330 11/30/2023 299574 10.12 TRIBE CAFE-STAFF MEETING 010.4421.5255 U.S. BANK331 11/30/2023 299574 59.51 AMAZON-HOLIDAY PARADE SUPPLIES 010.4424.5252 U.S. BANK332 11/30/2023 299574 339.96 AMAZON- TROPHIES FOR DIAPER DERBY 010.4424.5252 U.S. BANK333 11/30/2023 299574 132.94 OTC BRANDS-PLASTIC TABLECLOTHS 010.4424.5252 U.S. BANK334 11/30/2023 299574 22.72 FOOD4 LESS- WATER FOR HARVEST 010.4424.5250 U.S. BANK335 11/30/2023 299574 107.71 WALMART- TARPS 010.4424.5252 U.S. BANK336 11/30/2023 299574 17.11 HARVEST FEST. VOLUNTEER FOOD 010.4424.5252 U.S. BANK337 11/30/2023 299574 96.88 FACEBOOK-HARVEST FEST ADS 010.4421.5504 U.S. BANK338 11/30/2023 299574 36.00 FACEBOOK- SUMMER CONCERT SERIES 010.4421.5504 U.S. BANK339 11/30/2023 299574 178.02 HARVEST FEST. VOLUNTEER FOOD 010.4424.5250 U.S. BANK340 11/30/2023 299574 24.00 SLO PARKING-TRAINING 010.4421.5501 U.S. BANK341 11/30/2023 299574 653.56 09/23 & 10/23 SUPPLIES 010.4423.5253 U.S. BANK342 11/30/2023 299574 174.41 HARVEST FESTIVAL SUPPLIES 010.4424.5252 U.S. BANK

Page 16 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name343 11/30/2023 299574 $ 1,973.21 SPECIAL EVENT SUPPLIES-FAMILY 010.4424.5252 U.S. BANK344 11/30/2023 299574 128.41 SPECIAL EVENT SUPPLIES-FAMILY 010.4424.5252 U.S. BANK345 11/30/2023 299574 608.81 ZOOM 010.4140.5303 U.S. BANK346 11/30/2023 299574 435.99 IPAD UPGRADE-TAYLOR 010.4140.5702 U.S. BANK347 11/30/2023 299574 1,952.90 GIS ONLINE ANNUAL SUBSCRIPTION 010.4140.5303 U.S. BANK348 11/30/2023 299574 1,775.00 IACP CONFERENCE REGISTRATION 010.4204.5501 U.S. BANK349 11/30/2023 299574 966.41 COMM RELATIONS- PROMO ITEMS 010.4201.5504 U.S. BANK350 11/30/2023 299574 160.32 OFFICE SUPPLIES 010.4201.5201 U.S. BANK351 11/30/2023 299574 99.70 HARVEST FESTIVAL SUPPLIES 010.4203.5501 U.S. BANK352 11/30/2023 299574 784.00 UNIFORMS & EQUIPMENT 010.4204.5272 U.S. BANK353 11/30/2023 299574 35.00 Freight 010.4204.5272 U.S. BANK354 11/30/2023 299574 21.42 WALMART-SUPPORT SVCS SUPPLIES 010.4204.5255 U.S. BANK355 11/30/2023 299574 123.00 TEAMS PHONE LICENSE & CALLING 010.4140.5303 U.S. BANK356 11/30/2023 299574 34.79 BID WALKTHROUGH REVIEW 010.4140.5501 U.S. BANK357 11/30/2023 299574 772.44 TCC TRAVEL LODGING 010.4002.5501 U.S. BANK358 11/30/2023 299574 101.76 EMPLOYEE RECOGNITION-VONS, BUN 010.4101.5504 U.S. BANK359 11/30/2023 299574 60.00 FACEBOOK- SPEC EVENTS PROMOTION 010.4424.5353 U.S. BANK 360 11/30/2023 299574 94.39 HARVEST FEST. SUPPLIES- VONS 010.4101.5504 U.S. BANK361 11/30/2023 299574 58.00 ISSUU-CITY NEWSLETTER 010.4102.5255 U.S. BANK362 11/30/2023 299574 94.90 MEETING SUPPLIES-STARBUCKS, AG BAKERY 010.4101.5201 U.S. BANK 363 11/30/2023 299574 50.86 TRAVEL EXP-GAS, FOOD 010.4002.5501 U.S. BANK364 11/30/2023 299574 550.00 LOCC NEW LAW CONF. 010.4002.5501 U.S. BANK365 11/30/2023 299574 300.00 CCA JOB POSTING AD 010.4110.5316 U.S. BANK366 11/30/2023 299574 99.00 SURVEY MONKEY SUBSCRIPTION 010.4101.5503 U.S. BANK 367 11/30/2023 299574 7.00 STAFF RECOGNITION-MULE BAKERY 010.4101.5504 U.S. BANK 368 11/30/2023 299574 130.39 CC ECON FORECAST REGISTRATION 010.4130.5501 U.S. BANK369 11/30/2023 299574 130.39 CC ECON FORECAST REGISTRATION 010.4101.5501 U.S. BANK370 11/30/2023 299574 130.39 CC ECON FORECAST REGISTRATION 010.4001.5501 U.S. BANK371 11/30/2023 299574 525.70 LOCC CONFERENCE LODGING 010.4001.5501 U.S. BANK372 11/30/2023 299574 74.86 LOCC CONFERENCE FOOD 010.4001.5501 U.S. BANK373 11/30/2023 299574 45.00 FSA BENEFIT RAFFLE- VIRT JUICE 010.4110.5201 U.S. BANK374 11/30/2023 299574 45.00 STAFF ADV COMM MTG SUPPLIES 010.4110.5201 U.S. BANK375 11/30/2023 299574 20.00 HR EXIT INTERVIEW-VIRT JUICE 010.4110.5201 U.S. BANK376 11/30/2023 299574 3.00 SLO PARKING-MEETING 010.4101.5501 U.S. BANK377 11/30/2023 299574 250.00 SPECIAL OLYMPICS-TIP A COP TABLE 010.4101.5501 U.S. BANK378 11/30/2023 299574 37.95 MEETING SUPPLIES-MULE BAKERY 010.4101.5201 U.S. BANK 379 11/30/2023 299574 72.16 OFFICEMAX-FRAME, TONER 640.4710.5201 U.S. BANK380 11/30/2023 299574 31.00 SWB EXAM FEE-UTILITIES MAINT WORKER 640.4712.5501 U.S. BANK

Page 17 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name381 11/30/2023 299574 $ 22.18 MEETING SUPPLIES-SMART & FINAL 010.4145.5508 U.S. BANK382 11/30/2023 299574 51.49 SLO CLERK RECORDER-FILING FEE 010.4130.5301 U.S. BANK383 11/30/2023 299574 2,931.49 SLO CLERK RECORDER-FISH & WILD 010.4130.5301 U.S. BANK384 11/30/2023 299574 467.55 MEETING SUPPLIES-CENTRAL MARKET 010.4145.5508 U.S. BANK385 11/30/2023 299574 55.46 OFFICE MAX- EASELS 010.4130.5201 U.S. BANK 386 11/30/2023 299574 165.02 H&M -PARTS FOR GOPHER MACHINE 010.4420.5603 U.S. BANK387 11/30/2023 299574 853.14 RDO-CHIPPER REPAIR 220.4303.5603 U.S. BANK 388 11/30/2023 299574 324.70 RDO- CHIPPER PARTS 010.4420.5603 U.S. BANK389 11/30/2023 299574 484.02 SOTO FIELD LIGHT BULBS 010.4430.5605 U.S. BANK390 11/30/2023 299574 1,075.67 XMAS LIGHT STRINGS & REPLACEMENT 010.4213.5604 U.S. BANK391 11/30/2023 299574 106.00 AWWA BULBS 010.4420.5503 U.S. BANK392 11/30/2023 299574 260.00 CA DPR CERT RENEWAL 010.4420.5501 U.S. BANK393 11/30/2023 299574 280.00 ISA MEMBERSHIP RENEWAL 010.4420.5503 U.S. BANK394 11/30/2023 299574 62.12 SUPPLIES FOR EMPLOYEE RECOGNITION 010.4307.5501 U.S. BANK395 11/30/2023 299574 62.12 SUPPLIES FOR EMPLOYEE RECOGNITION 010.4420.5255 U.S. BANK396 11/30/2023 299574 62.12 SUPPLIES FOR EMPLOYEE RECOGNITION 612.4610.5255 U.S. BANK397 11/30/2023 299574 62.12 SUPPLIES FOR EMPLOYEE RECOGNITION 640.4710.5501 U.S. BANK398 11/30/2023 299574 39.42 GROUNDS MAINT.-GATE LATCH 010.4201.5605 U.S. BANK399 11/30/2023 299574 929.92 PD-4620 REPAIR 010.4203.5601 U.S. BANK 400 11/30/2023 299574 (79.35) CREDIT RETURN-GROUNDS MAINT. 010.4201.5605 U.S. BANK401 11/30/2023 299574 43.61 BRISCOS- MISC HARDWARE 010.4305.5255 U.S. BANK402 11/30/2023 299574 80.00 PW-67 TOWING 220.4303.5601 U.S. BANK403 11/30/2023 299574 67.87 BIG 5 SPRTG GDS- WADERS 010.4301.5255 U.S. BANK404 11/30/2023 299574 52.00 AUTHORIZE.NET CC FEE 010.4145.5555 U.S. BANK405 11/30/2023 299574 566.19 SUPPLIES FOR END OF SUMMER SPORTS 010.4424.5257 U.S. BANK406 11/30/2023 299574 11.34 MOVIE NIGHT BOOTH SUPPLIES-ICE 010.4424.5252 U.S. BANK407 11/30/2023 299574 8.60 SOFTBALL SHED KEY 010.4424.5257 U.S. BANK408 11/30/2023 299574 1,122.83 UNIFORMS & EQUIPMENT-PATROL 010.4203.5272 U.S. BANK409 11/30/2023 299574 168.75 FIRST AID SUPPLIES-PATROL 010.4203.5255 U.S. BANK410 11/30/2023 299574 195.38 FUEL 010.4203.5608 U.S. BANK411 11/30/2023 299574 205.37 UNIFORMS & EQUIPMENT-SUPPORT 010.4204.5272 U.S. BANK412 11/30/2023 299574 36.00 HARVEST FEST BRIEFING 010.4203.5501 U.S. BANK413 11/30/2023 299574 2.99 REMARKABLE OSLO MONTHLY SUBSCRIPTION 010.4201.5201 U.S. BANK414 11/30/2023 299574 9.99 FREIGHT 010.4203.5255 U.S. BANK415 11/30/2023 299574 183.75 UNIFORM ALTERATIONS 010.4203.5272 U.S. BANK416 11/30/2023 299574 729.67 UNIFORMS & EQUIPMENT 010.4203.5272 U.S. BANK417 11/30/2023 299574 259.51 HARVEST FEST SUPPLIES 010.4203.5501 U.S. BANK418 11/30/2023 299574 34.47 IACP CONF-FOOD 010.4204.5501 U.S. BANK

Page 18 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name419 11/30/2023 299574 $ 2.99 REMARKABLE OSLO MONTHLY SUBSCRIPTION 010.4201.5201 U.S. BANK 420 11/30/2023 299574 459.55 OFFICE SUPPLIES-COFFEE, COPY PAPER 010.4201.5201 U.S. BANK 421 11/30/2023 299574 (321.96) TRAINING-REFUND FOR CANCELLED 010.4204.5501 U.S. BANK422 11/30/2023 299574 35.64 HARVEST FEST. SUPPLIES 010.4203.5501 U.S. BANK423 11/30/2023 299574 45.78 FUEL 010.4203.5608 U.S. BANK424 11/30/2023 299574 136.99 TRAINING-LODGING 010.4203.5501 U.S. BANK425 11/30/2023 299574 183.15 UNIFORMS & EQUIPMENT 010.4203.5272 U.S. BANK426 11/30/2023 299574 1,813.61 TRAINING-LODGING 010.4203.5501 U.S. BANK427 11/30/2023 299574 125.38 FUEL 010.4203.5608 U.S. BANK428 11/30/2023 299574 868.32 IACP CONFERNCE REGISTRATION 010.4204.5501 U.S. BANK429 11/30/2023 299574 332.01 RANGE SUPPLIES-TARGETS 010.4204.5255 U.S. BANK430 11/30/2023 299574 990.00 TRAINING-TUITION 010.4204.5501 U.S. BANK431 11/30/2023 299574 412.00 PD-4212 WINDOW TINT 010.4204.5601 U.S. BANK432 11/30/2023 299574 3,899.96 TRAINING/CONFERENCE REGISTRATION 010.4201.5501 U.S. BANK433 11/30/2023 299574 161.66 EMPLOYEE WELLNESS SUPPLIES 010.4201.5303 U.S. BANK434 11/30/2023 299574 76.38 FUEL 010.4201.5608 U.S. BANK435 11/30/2023 299574 25.00 UNIFORMS & EQUIPMENT 010.4203.5272 U.S. BANK436 11/30/2023 299575 928.28 PAYROLL FOR:W/E 11/12 PARKS MAINT WORKER 010.4420.5303 UNITED STAFFING ASSOC.437 11/30/2023 299575 850.43 PAYROLL FOR:W/E 11/12 ADMIN SVCS/HR ASSISTANT 010.4120.5303 UNITED STAFFING ASSOC.438 11/30/2023 299575 928.28 PAYROLL FOR:W/E 11/19 PARKS MAINT WORKER 010.4420.5303 UNITED STAFFING ASSOC.439 11/30/2023 299575 850.43 PAYROLL FOR:W/E 11/19 ADMIN SVCS/HR ASSISTANT 010.4120.5303 UNITED STAFFING ASSOC.440 11/30/2023 299576 1,596.66 CHEMICAL INJECTION QUILLS FOR WELLS 640.4711.5603 USA BLUE BOOK441 11/30/2023 299577 1,229.61 ACCT#208620661-00002 PD CELL PHONES 010.4201.5403 VERIZON WIRELESS442 11/30/2023 299578 24,343.55 09/23 TMD ASSESSMENT REMITTANCE 761.0000.2007 VISIT SLO CAL443 11/30/2023 299578 (486.87) 09/23 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL444 11/30/2023 299579 5,000.00 SOJERN CO-OP 240.4150.5301 VISIT SLO CAL445 11/30/2023 299580 250.00 SANTA CLAUS SVCS-12/10 TREE LIGHTING 010.4424.5252 JACK VON BIELA446 11/30/2023 299581 1,444.71 MS4 STORMWATER MONITORING 010.4301.5303 WALLACE GROUP A CALIF CORP447 11/30/2023 299581 810.31 MS4 STORMWATER MONITORING 010.4301.5303 WALLACE GROUP A CALIF CORP448 11/30/2023 299582 796.25 PREPARE 2023 LEVEL 1 WATER AUDIT PER PROPOSAL 640.4710.5303 WATER SYSTEMS CONSULTING INC 449 11/30/2023 299583 771.00 FCFA-CAMERA& CLEAR DRAINS, NEW CLEAN-OUTS 010.4213.5303 WATERBOYS PLUMBING450 11/30/2023 299583 922.00 FCFA-CLEAR DRAINS, TOILET REPAIR 010.4213.5303 WATERBOYS PLUMBING 451 11/30/2023 299584 50.00 PARK DEPOSIT REFUND-ELM ST PARK 010.0000.2206 BRIANNA WHITE452 11/30/2023 299585 968.75 FEE STUDY SVCS-USER, DEVLMT IMPACT & CAP 010.4120.5303 WILLDAN FINANCIAL SERVICES453 11/30/2023 299586 1,820.76 TRAFFIC WAY/W BRANCH,HALCYON/FAIR OAKS LIGHTS 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC454 11/30/2023 299587 127.20 UB REFUND CST #00028201 640.0000.2301 PAUL MEAGHER455 11/30/2023 299588 141.50 UB REFUND CST #00020103 640.0000.2301 KEITH SCOTT456 11/30/2023 299589 94.56 UB REFUND CST #00029003 640.0000.2301 RUDY TABALDO

Page 19 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name457 11/30/2023 299590 $ 157.46 UB REFUND CST #00029049 640.0000.2301 TUCKER THOMPSON458 11/30/2023 299591 59,918.88 FEDERAL WITHHOLDING: PAYMENT 011.0000.2104 CITY OF ARROYO GRANDE459 11/30/2023 299591 52,138.52 SOCIAL SECURITY: PAYMENT 011.0000.2105 CITY OF ARROYO GRANDE460 11/30/2023 299591 15,687.42 MEDICARE: PAYMENT 011.0000.2105 CITY OF ARROYO GRANDE461 11/30/2023 299592 3,141.00 UNEMPLOYMENT PERIOD ENDING 09/30/2023 010.4421.5142 CA ST EMPLOYMENT DEVEL DEPT 462 11/30/2023 299593 3,860.38 CASDI: PAYMENT 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT463 11/30/2023 299593 24,337.71 STATE WITHHOLDING: PAYMENT 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT 464 11/30/2023 299594 458.76 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT465 11/30/2023 299595 825.00 DEFERRED COMPENSATION - ER: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP466 11/30/2023 299595 310.00 ROTH - AFTER TAX: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP467 11/30/2023 299595 187.64 ROTH % - AFTER TAX: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP468 11/30/2023 299595 4,672.80 DEFERRED COMPENSATION - EE %:PAYMENT 011.0000.2117 ICMA RETIREMENT CORP 469 11/30/2023 299595 14,198.57 DEFERRED COMPENSATION - EE: PAYMENT 011.0000.2117 ICMA RETIREMENT CORP 470 11/30/2023 299596 45,277.41 PERS RETIREMENT: PAYMENT 011.0000.2106 PERS - RETIREMENT471 11/30/2023 299596 62,393.47 PERS RETIREMENT: PAYMENT 011.0000.2106 PERS - RETIREMENT472 11/30/2023 299596 1,657.94 PERS EMPLOYER PICK UP: PAYMENT 011.0000.2106 PERS - RETIREMENT 473 11/30/2023 299596 497.46 PERS BUYBACK - PRE TAX: PAYMENT 011.0000.2106 PERS - RETIREMENT 474 11/30/2023 299596 (0.04) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT475 11/30/2023 299597 839.33 PARS: PAYMENT 011.0000.2107 US BANK OF CALIFORNIA 476 12/08/2023 299598 2,422.50 10/23 CABLECASTING 010.4002.5330 AGP VIDEO, INC477 12/08/2023 299598 750.00 10/23 WEBSITE STREAMING & ARCHIVING 010.4002.5303 AGP VIDEO, INC 478 12/08/2023 299599 75.33 RED BULBS, WIRE PROTECTOR 010.4213.5604 ARROYO GRANDE HOME & GARDEN479 12/08/2023 299600 139.69 PW PARTS WASHER SVC 010.4305.5303 ASBURY ENVIROMENTAL SVCS480 12/08/2023 299601 28.99 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T481 12/08/2023 299602 200.00 MONTHLY DO INSPECTION-PW FUEL 010.4305.5303 B & T SVC STN CONTRACTORS, INC 482 12/08/2023 299603 58.00 PD-4603 SMOG INSPECTION 010.4203.5601 BACK ON THE ROAD AUTOMOBILE483 12/08/2023 299603 58.00 PD-4607 SMOG INSPECTION 010.4203.5601 BACK ON THE ROAD AUTOMOBILE484 12/08/2023 299603 58.00 PD-4609 SMOG INSPECTION 010.4203.5601 BACK ON THE ROAD AUTOMOBILE485 12/08/2023 299604 955.50 HOLIDAY PARADE 12/3 AUDIO BOOT 010.4424.5353 BILL GAINES AUDIO INC486 12/08/2023 299605 34.00 SOFTBALL SCORER- 2 GAMES X $17 010.4424.5352 KILI BOYD SR487 12/08/2023 299605 68.00 SOFTBALL SCORER- 4 GAMES X $17 010.4424.5352 KILI BOYD SR488 12/08/2023 299606 100.99 CITY HATS 640.4712.5143 BRAND CREATIVE489 12/08/2023 299606 100.99 CITY HATS 010.4213.5143 BRAND CREATIVE490 12/08/2023 299606 100.99 CITY HATS 010.4420.5143 BRAND CREATIVE491 12/08/2023 299606 100.99 CITY HATS 612.4610.5143 BRAND CREATIVE492 12/08/2023 299606 100.99 CITY HATS 010.4430.5143 BRAND CREATIVE493 12/08/2023 299606 100.97 CITY HATS 220.4303.5143 BRAND CREATIVE494 12/08/2023 299607 500.00 11/23 PD JANITORIAL SERVICE 010.4201.5615 BRENDLER JANITORIAL SERVICE

Page 20 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name495 12/08/2023 299607 $ 125.00 11/23 PD JANITORIAL SERVICE 010.4213.5615 BRENDLER JANITORIAL SERVICE496 12/08/2023 299607 725.00 11/23 REC JANITORIAL SERVICE 010.4213.5615 BRENDLER JANITORIAL SERVICE497 12/08/2023 299607 285.00 11/23 WOMENS CLUB JANITORIAL SERVICE 010.4213.5615 BRENDLER JANITORIAL SERVICE498 12/08/2023 299608 750.00 2024 CPOA DEPT MEMBERSHIP 010.4201.5503 CA PEACE OFFICERS ASSN 499 12/08/2023 299609 370.00 ALARM SERVICE CALL 010.4201.5604 CAME SECURITY ALARMS500 12/08/2023 299610 34.98 PW-23 DIESEL OIL 010.4305.5601 CARQUEST AUTO PARTS501 12/08/2023 299610 43.84 KUBOTA CLEANING PRODUCTS 010.4305.5601 CARQUEST AUTO PARTS502 12/08/2023 299610 185.80 FLEET SUPPLIES- WINDSHIELD WASHER FLUID 010.4203.5601 CARQUEST AUTO PARTS503 12/08/2023 299610 203.11 PW-10 BATTERY 640.4712.5601 CARQUEST AUTO PARTS504 12/08/2023 299610 17.83 CARWAX 640.4712.5601 CARQUEST AUTO PARTS505 12/08/2023 299611 7,500.00 11/23 REV MEASURE PROJECT 010.4101.5303 CLIFFORD MOSS LLC506 12/08/2023 299612 46,120.60 INTERIM BUILDING DEPARTMENT SERVICES 010.4212.5303 CSG CONSULTANTS INC 507 12/08/2023 299613 2,175.00 ADD'L 5 TONS SNOW 010.0000.2054 CUESTA SPRINGS ICE COMPANY INC508 12/08/2023 299614 1,809.85 DOG WASTE BAGS-50 CASES 010.4420.5605 DOG WASTE DEPOT509 12/08/2023 299614 1,809.84 DOG WASTE BAGS-50 CASES 010.4430.5605 DOG WASTE DEPOT510 12/08/2023 299615 65.00 REIMBURSE 11/23 JIUJITSU 010.4203.5501 ANTHONY ESTRADA511 12/08/2023 299616 160.88 HYDRANT BOLTS, GASKETS 640.4712.5610 FAMCON PIPE AND SUPPLY INC 512 12/08/2023 299617 470.07 PW-14 2 NEW TIRES 640.4712.5601 FIGUEROA'S TIRES513 12/08/2023 299618 50.00 PARK DEPOSIT REFUND-ELM ST PARK 010.0000.2206 ESMERALDA GALINDO514 12/08/2023 299619 11,336.55 GIS SERVICES 010.4301.5303 GHD INC515 12/08/2023 299620 96.87 FLOWERS- REYNOLDS 010.4101.5504 GRAND BOUQUET516 12/08/2023 299621 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 DUSTIN GRISE517 12/08/2023 299621 46.00 PARK RENTAL REFUND-STROTHER 010.0000.4354 DUSTIN GRISE518 12/08/2023 299622 165.24 12/24 AETNA RESOURCES EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR519 12/08/2023 299622 41.31 12/23 AETNA RESOURCES EAP-FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR 520 12/08/2023 299623 89.00 REFUND- BASKETBALL OVERPAYMENT 010.0000.4605 JENNIFER HINTHORNE521 12/08/2023 299624 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 SHANNON HIRASE522 12/08/2023 299625 50.00 PARK DEPOSIT REFUND-HERITAGE SQ 010.0000.2206 HOSPICE OF SLO COUNTY523 12/08/2023 299626 130.27 2" COUPLINGS & ELBOWS 640.4712.5610 ICONIX WATERWORKS (US) INC524 12/08/2023 299627 25,351.05 6967 GALL GASOLINE 010.0000.1202 JB DEWAR, INC525 12/08/2023 299628 5,082.40 10/23 PROF SVCS-400 W BRANCH 010.0000.2563 KOSMONT & ASSOCIATES INC526 12/08/2023 299629 835.64 RESOLUTION BOOK, PERM RECORD PAPER 010.4002.5201 LAUTZENHISER'S STATIONERY INC527 12/08/2023 299630 652.50 10/23 PROF LEGAL SVCS-NEGOTIATION 010.4110.5303 LIEBERT, CASSIDY, WHITMORE528 12/08/2023 299630 724.50 10/23 PROF LEGAL SVCS-FCFA 010.4110.5303 LIEBERT, CASSIDY, WHITMORE529 12/08/2023 299631 205.00 SPEC EVENT-TREE LIGHTING 12/10 010.4424.5353 LOLA'S LETTERS CENTRAL COAST530 12/08/2023 299632 1,882.50 10/23 OCC FACILITY USE 010.4424.5257 LUCIA MAR UNIFIED SCHOOL DIST531 12/08/2023 299633 2,380.00 CASH FOR GRASS- 2380 SQFT 226.4306.5554 MARCIA MARTIN 532 12/08/2023 299634 13,864.21 AG FAIROAKS WATERLINE PROJECT 640.5911.7301 MICHAEL K NUNLEY & ASSOC.

Page 21 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name533 12/08/2023 299635 $ 61.88 BUNGEE CORD, ROPE, MINI LIGHT 010.4213.5604 MINER'S ACE HARDWARE, INC534 12/08/2023 299635 163.01 BATTERIES, TIMERS, EXT CORDS 010.4420.5605 MINER'S ACE HARDWARE, INC535 12/08/2023 299636 45,459.50 COMPREHENSIVE GENERAL PLAN UPDATE 010.4130.5303 MINTIER HARNISH LP536 12/08/2023 299637 623.28 07/23 MAP CHECKING SVCS 010.4301.5303 MNS ENGINEERS INC537 12/08/2023 299638 28.86 ELECTRIC-WELL #11 352 LA CANADA 640.4711.5402 PACIFIC GAS & ELECTRIC CO538 12/08/2023 299639 105.00 REFUND SCIENCE CLASS 010.0000.4605 KARINA PALACIO539 12/08/2023 299640 532.11 POSTAGE MACHINE LEASE PYMT 010.4102.5602 PITNEY BOWES, INC540 12/08/2023 299641 90.00 REFUND SOCCER LESS ADMIN FEE 010.0000.4605 MARLEN PORTER 541 12/08/2023 299642 2,075.00 QUADRANT ANNUAL SOFTWARE SUPPORT 010.4140.5303 QUADRANT SYSTEMS, INC542 12/08/2023 299643 50.00 PARK DEPOSIT REFUND-ELM ST PARK 010.0000.2206 JOHN RATERMAN543 12/08/2023 299644 323.25 (3) CASES BLUE SHOP TOWELS 220.4303.5613 S & L SAFETY PRODUCTS 544 12/08/2023 299645 89.00 REFUND-SOCCER CAMP 010.0000.4605 MARISA SALINAS545 12/08/2023 299646 643.33 ANNUAL SVC FOR CITY HALL GENERATOR 010.4140.5303 SAN LUIS POWERHOUSE546 12/08/2023 299647 68.00 SOFTBALL SCORER- 4 GAMES X $17 11/26/2023 010.4424.5352 MARTINA SARMIENTO547 12/08/2023 299647 51.00 SOFTBALL SCORER- 3 GAMES X $17 12/03/2023 010.4424.5352 MARTINA SARMIENTO548 12/08/2023 299648 34.00 GAS SERVICES-111 S MASON 010.4145.5401 SOCALGAS549 12/08/2023 299649 89.00 REFUND-SOCCER 010.0000.4605 HEATHER SORRELS550 12/08/2023 299650 315.54 REIMBURSE LODGING FOR TRAINING 010.4203.5501 GARRETT SOUSA551 12/08/2023 299651 3,746.00 ANNUAL PERMIT FEE- SEWER COLLECTION 612.4610.5303 SWRCB552 12/08/2023 299652 330.00 SERVICE PINS 010.4001.5504 THE PIN CENTER553 12/08/2023 299652 47.00 SILK SCREEN, SHIPPING, INSURANCE 010.4001.5504 THE PIN CENTER554 12/08/2023 299653 103.27 B-408 OIL CHG & FILTER 010.4301.5303 TOM'S AUTO SERVICE555 12/08/2023 299654 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 HELENA S UGO556 12/08/2023 299655 5,068.67 POSTAGE FOR WINTER ACTIVITY GUIDE 010.4421.5504 US POSTMASTER557 12/08/2023 299656 310.00 BULK MAIL PERMIT #37 RENEWAL 010.4145.5208 US POSTMASTER558 12/08/2023 299657 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 JULES VASQUEZ559 12/08/2023 299658 2,699.53 FOG PROGRAM ADMINISTRATION & INSPECTION 612.4610.5303 WALLACE GROUP A CALIF CORP560 12/08/2023 299659 2,647.79 NORTHERN CITIES STAFF EXTENSION 640.4710.5303 WATER SYSTEMS CONSULTING INC561 12/08/2023 299660 614.05 COPY MACHINE LEASE PYMT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL 562 12/08/2023 299661 2,496.00 10/23 PROF LEGAL SVCS-SM WATER ADJ 640.4710.5575 WHITE BRENNER LLP563 12/08/2023 299662 950.00 SPEC EVENT-TREE LIGHTING 12/10 010.4424.5353 WHITE HORSE CARRIAGE COMPANY564 12/08/2023 299663 106.00 PARK RENTAL REFUND-ELM ST PARK 010.0000.4354 BRIANNA WHITE565 12/08/2023 299664 178.00 REFUND SOCCER (2) 010.0000.4605 HILDIE WIMMER566 12/08/2023 299665 120.00 REFUND-SOCCER LESS ADMIN FEE 010.0000.4605 MEGAN WINTERBERG567 12/11/2023 299666 6,672.14 FEDERAL WITHHOLDING 011.0000.2104 CITY OF ARROYO GRANDE568 12/11/2023 299666 922.28 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE569 12/11/2023 299666 2,249.16 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE570 12/11/2023 299667 257.44 STATE SDI CONTRIBUTION 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT

Page 22 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name571 12/11/2023 299667 $ 2,001.64 STATE PIT W/H 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT572 12/11/2023 299668 7,970.56 12/23 DENTAL INSURANCE 011.0000.2110 DELTA DENTAL573 12/11/2023 299668 2,299.20 12/23 DENTAL INSURANCE-RETIREE 010.4099.5132 DELTA DENTAL574 12/11/2023 299669 2,714.13 PERS GOLD - FIRE MANAGEMENT: PAYMENT 011.0000.2109 PERS - ACTIVE MED575 12/11/2023 299669 2,431.32 HMO ANTHEM TRADITIONAL - SEIU: PAYMENT 011.0000.2109 PERS - ACTIVE MED 576 12/11/2023 299669 4,200.00 PORAC MED INSURANCE: PAYMENT 011.0000.2109 PERS - ACTIVE MED577 12/11/2023 299669 12,526.78 PPO PERS GOLD - MANAGEMENT: PAYMENT 011.0000.2109 PERS - ACTIVE MED578 12/11/2023 299669 18,372.58 PPO PERS GOLD - POLICE: PAYMENT 011.0000.2109 PERS - ACTIVE MED579 12/11/2023 299669 15,310.52 PPO PERS GOLD - SEIU: PAYMENT 011.0000.2109 PERS - ACTIVE MED580 12/11/2023 299669 1,977.86 BLUE SHIELD TRIO HMO - MGMT: PAYMENT 011.0000.2109 PERS - ACTIVE MED 581 12/11/2023 299669 5,020.70 BLUE SHIELD TRIO HMO - POLICE: PAYMENT 011.0000.2109 PERS - ACTIVE MED582 12/11/2023 299669 18,412.24 HMO-UNITED HEALTHCARE-MGMT: PAYMENT 011.0000.2109 PERS - ACTIVE MED 583 12/11/2023 299669 8,095.06 HMO UNITED HEALTHCARE-POLICE: PAYMENT 011.0000.2109 PERS - ACTIVE MED584 12/11/2023 299669 19,523.32 HMO UNITED HEALTHCARE-SEIU: PAYMENT 011.0000.2109 PERS - ACTIVE MED585 12/11/2023 299669 1,977.86 BLUE SHIELD TRIO HMO - SEIU: PAYMENT 011.0000.2109 PERS - ACTIVE MED 586 12/11/2023 299669 4,668.08 PPO PERS PLATINUM - FIRE: PAYMENT 011.0000.2109 PERS - ACTIVE MED587 12/11/2023 299669 12,735.55 PPO PERS GOLD - FIRE: PAYMENT 011.0000.2109 PERS - ACTIVE MED588 12/11/2023 299669 1,521.44 BLUE SHIELD TRIO HMO - FIRE: PAYMENT 011.0000.2109 PERS - ACTIVE MED 589 12/11/2023 299669 7,777.58 HMO UNITED HEALTHCARE-FIRE: PAYMENT 011.0000.2109 PERS - ACTIVE MED590 12/11/2023 299669 5,158.60 HMO-UNITED HEALTH FIRE-MGMT: PAYMENT 011.0000.2109 PERS - ACTIVE MED 591 12/11/2023 299669 354.57 12/23 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED592 12/11/2023 299669 99.71 12/23 ACTIVE HEALTH ADMIN FEE-FCFA 010.0000.1111 PERS - ACTIVE MED593 12/11/2023 299669 6,751.94 12/23 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED594 12/11/2023 299669 769.74 12/23 RETIREE HEALTH INSURANCE - FCFA 010.0000.1111 PERS - ACTIVE MED595 12/11/2023 299669 610.73 12/23 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED596 12/11/2023 299669 777.48 MISC ADJUSTMENTS 011.0000.2109 PERS - ACTIVE MED597 12/11/2023 299670 3,024.55 STANDARD INSURANCE COMPANY: PAYMENT 011.0000.2113 STANDARD INSURANCE CO598 12/11/2023 299671 2,188.73 VISION CARE INSURANCE: PAYMENT 011.0000.2119 VISION SERVICE PLAN 599 12/11/2023 299671 603.63 12/23 VISION SVC-RETIREES 010.4099.5133 VISION SERVICE PLAN600 12/11/2023 299672 2,063.44 12/23 ACTIVE HEALTH INS-PT NON-PERS 011.0000.2109 PERS - ACTIVE MED601 12/11/2023 299672 6.60 12/23 ACTIVE HEALTH INS- PT NON-PERS 010.4145.5131 PERS - ACTIVE MED602 12/15/2023 299673 17.23 CITY CLERK CERTIFICATE HOLDERS 010.4002.5201 AMAZON CAPITAL SERVICES603 12/15/2023 299673 342.70 CITY MGR SUPPLIES 010.4101.5201 AMAZON CAPITAL SERVICES604 12/15/2023 299673 348.27 CITY MGR OFFICE SUPPLIES 010.4101.5201 AMAZON CAPITAL SERVICES605 12/15/2023 299673 99.06 CITY COUNCIL MEETING SUPPLIES 010.4001.5201 AMAZON CAPITAL SERVICES606 12/15/2023 299674 480.00 11/23 VILLAGE WATERING, ELM ST 010.4420.5605 ARROYO GRANDE IN BLOOM INC607 12/15/2023 299675 100.73 PW-22 OIL CHG 220.4303.5601 BACK ON THE ROAD AUTOMOBILE608 12/15/2023 299676 735.00 CO #1 - PURCHASING POLICY UPDATE 010.4120.5303 BAKER TILLY US LLP

Page 23 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name609 12/15/2023 299677 $ 400.00 DOGGIE CLASSES-FALL SESSION 1 010.4424.5351 IRINA BEATTY610 12/15/2023 299678 273.00 ARTS & CRAFTS CLUB-WINTER WREATH 010.4424.5351 KENDRA BOWLING611 12/15/2023 299679 51.00 SOFTBALL SCOREKEEPER- 3 GAMES $17 010.4424.5352 KILI BOYD SR 612 12/15/2023 299680 103.00 PEST CONTROL: WOMENS CLUB 010.4213.5303 BREZDEN PEST CONTROL, INC 613 12/15/2023 299681 12.89 PW-10 BATTERIES 640.4712.5255 BRISCO MILL & LUMBER YARD614 12/15/2023 299681 24.55 DUCT TAPE, RECIP SAW BLADES 220.4303.5613 BRISCO MILL & LUMBER YARD615 12/15/2023 299681 17.22 PAINT PENS 640.4712.5255 BRISCO MILL & LUMBER YARD616 12/15/2023 299681 5.16 SPRING CLIPS 010.4430.5605 BRISCO MILL & LUMBER YARD617 12/15/2023 299681 34.39 BUNGEES 220.4303.5613 BRISCO MILL & LUMBER YARD618 12/15/2023 299681 12.09 2X6 LUMBER 220.4303.5613 BRISCO MILL & LUMBER YARD619 12/15/2023 299682 25.86 PRINT AG ZONING MAP 010.4130.5201 BURDINE PRINTING (DBA)620 12/15/2023 299683 140.00 CITY HALL ELEVATOR INSPECTION 010.4213.5303 CAME SECURITY ALARMS 621 12/15/2023 299683 405.00 COUNCIL CHAMBERS SVC CALL 010.4213.5303 CAME SECURITY ALARMS622 12/15/2023 299684 197.98 PW GENERATOR-OIL, FILTER, BATTERY 010.4213.5603 CARQUEST AUTO PARTS623 12/15/2023 299685 105.60 11/23 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT624 12/15/2023 299686 135.50 GARBAGE TO DUMP, APPLIANCE DISPOSAL 220.4303.5307 COLD CANYON LANDFILL, INC625 12/15/2023 299687 871.50 11/23 SR FITNESS & WRITING FROM LIFE 010.4424.5351 GAYLE CUDDY 626 12/15/2023 299688 170.10 11/23 LINE DANCING CLASS 010.4424.5351 ZOE DASCALOS627 12/15/2023 299689 21.54 WATERING CAN 220.4303.5613 FARM SUPPLY CO628 12/15/2023 299689 15.04 (4) 3" GASKETS 640.4712.5610 FARM SUPPLY CO 629 12/15/2023 299689 86.19 BOOT SCRAPER 010.4420.5605 FARM SUPPLY CO630 12/15/2023 299689 86.19 LIVE TRAP-REC 010.4213.5604 FARM SUPPLY CO631 12/15/2023 299690 22,680.00 PROGRAM MANAGEMENT - CITY OF ARROYO GRANDE 010.4307.5303 FILIPPIN ENGINEERING632 12/15/2023 299691 1,421.00 11/23 BRIDGE GAMES & CLASSES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE633 12/15/2023 299692 1,137.50 SERGER SEWING FALL SESSION 2 010.4424.5351 MARY JO GABEL 634 12/15/2023 299693 411.66 (15) MASTER LOCKS, KEYED ALIKE 640.4712.5255 GRAINGER, INC635 12/15/2023 299694 195.00 STUMP GRINDER RENTAL 010.4420.5552 GROVER TOOL AND RENTALS636 12/15/2023 299695 384.83 REIMBURSE LODGING FOR CM INTERVIEWS 010.4110.5316 BENJAMIN JENNINGS HARVEY637 12/15/2023 299696 233.25 DIESEL EXHAUST FLUID 220.4303.5601 JB DEWAR, INC638 12/15/2023 299697 170.10 11/23 LINE DANCING CLASS 010.4424.5351 KAYLYN KELLER639 12/15/2023 299698 600.00 09/23 OCC FACILITY USAGE-ZUMBA 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST640 12/15/2023 299698 660.00 10/23 OCC FACILITY USAGE-ZUMBA 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST641 12/15/2023 299699 75,280.99 CONSTRUCTION 640.5973.7001 MAIN LINE ENGINEERING CONSTRTN642 12/15/2023 299700 1,134.70 11/23 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI643 12/15/2023 299701 5,465.82 SOUTH TRAFFIC WAY WATER SERVICE 010.4301.5303 MICHAEL K NUNLEY & ASSOC.644 12/15/2023 299702 4,380.13 SHORT STREET PLANTERS 220.4303.5255 MID STATE CONCRETE PROD LLC645 12/15/2023 299703 190.72 RANCHO GRANDE PKWY-DG FOR PATH 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS646 12/15/2023 299704 8.61 FASTENERS 010.4430.5605 MINER'S ACE HARDWARE, INC

Page 24 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name647 12/15/2023 299704 $ 17.22 TOILET FLUSH LEVER 010.4213.5604 MINER'S ACE HARDWARE, INC648 12/15/2023 299704 49.54 RECIP SAW BLADE, NYLON LINE 220.4303.5613 MINER'S ACE HARDWARE, INC649 12/15/2023 299704 10.75 EXTENSION CORDS 010.4213.5604 MINER'S ACE HARDWARE, INC650 12/15/2023 299704 26.23 FASTENERS 010.4213.5604 MINER'S ACE HARDWARE, INC651 12/15/2023 299704 70.96 EXTENSION CORD, SPRAYPAINT, SCREWS LED 010.4420.5605 MINER'S ACE HARDWARE, INC652 12/15/2023 299704 161.58 (2) AQUAPHALT ASPHALT PATCH, STAPLES 220.4303.5613 MINER'S ACE HARDWARE, INC653 12/15/2023 299704 70.04 SCOUR PADS, SCRAPPER, SPRAY BOTTLE 010.4213.5604 MINER'S ACE HARDWARE, INC654 12/15/2023 299704 84.07 CABLETIES, CLAMPS, PLIERS, WIRE 010.4420.5605 MINER'S ACE HARDWARE, INC655 12/15/2023 299704 20.87 SCREWS, FASTENERS 220.4303.5613 MINER'S ACE HARDWARE, INC656 12/15/2023 299704 23.90 CABLE TIES, STAPLES 010.4430.5605 MINER'S ACE HARDWARE, INC657 12/15/2023 299704 57.09 LITHIUM BATTERIES 010.4213.5604 MINER'S ACE HARDWARE, INC658 12/15/2023 299704 89.40 SCREWDRIVER & IMPACT SET 010.4420.5605 MINER'S ACE HARDWARE, INC659 12/15/2023 299704 38.80 SPRAYER, HANDGEL, BUGWASH 010.4213.5604 MINER'S ACE HARDWARE, INC 660 12/15/2023 299704 40.56 ROLLER COVERS & FRAMES, MIRROR 220.4303.5613 MINER'S ACE HARDWARE, INC661 12/15/2023 299704 65.71 AUGER, JOINT COMPOUND 010.4213.5604 MINER'S ACE HARDWARE, INC662 12/15/2023 299704 129.28 (2) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC663 12/15/2023 299704 4.30 KEYS 010.4213.5604 MINER'S ACE HARDWARE, INC664 12/15/2023 299704 33.38 MOLD CLEANER, KNIFE 010.4213.5604 MINER'S ACE HARDWARE, INC665 12/15/2023 299704 25.82 RES #4-TAPE, LUBRICANT 640.4712.5609 MINER'S ACE HARDWARE, INC666 12/15/2023 299704 32.31 RAKE 010.4420.5605 MINER'S ACE HARDWARE, INC667 12/15/2023 299704 25.83 C BATTERIES 010.4420.5605 MINER'S ACE HARDWARE, INC668 12/15/2023 299704 193.92 (3) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC669 12/15/2023 299704 74.37 SPRAYPAINT-GRAFITTI COVERUP 220.4303.5613 MINER'S ACE HARDWARE, INC670 12/15/2023 299704 25.83 CLEANERS, SOAP 010.4213.5604 MINER'S ACE HARDWARE, INC671 12/15/2023 299705 253.60 11/23 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON672 12/15/2023 299706 303.57 INSPECT & REPAIR TRIMMER 010.4420.5603 NOBLE SAW, INC 673 12/15/2023 299707 1,000.00 WELL#10 REPAIR, INJECTION PUMPS INSTALL WELLS 1-8 640.4711.5603 NVIRO674 12/15/2023 299708 34.08 ELECTRIC-WELL#11 352 LA CANADA 640.4711.5402 PACIFIC GAS & ELECTRIC CO675 12/15/2023 299708 7.13 ELECTRIC-484 BAKEMAN LN 219.4460.5304 PACIFIC GAS & ELECTRIC CO676 12/15/2023 299709 1,641.91 REPAIR AND PARTS REPLACEMENT OF PUMP 220.4303.5255 PERRY'S ELECTRIC MOTORS677 12/15/2023 299709 1,641.91 REPAIR AND PARTS REPLACEMENT OF PUMP 010.4430.5255 PERRY'S ELECTRIC MOTORS678 12/15/2023 299711 128.92 VEST, JACKETS, SWEATSHIRTS-PW 010.4420.5255 PRUDENTIAL OVERALL SUPPLY 679 12/15/2023 299711 128.92 VEST, JACKETS, SWEATSHIRTS-PW 612.4610.5255 PRUDENTIAL OVERALL SUPPLY680 12/15/2023 299711 128.92 VEST, JACKETS, SWEATSHIRTS-PW 010.4430.5255 PRUDENTIAL OVERALL SUPPLY681 12/15/2023 299711 128.92 VEST, JACKETS, SWEATSHIRTS-PW 220.4303.5255 PRUDENTIAL OVERALL SUPPLY682 12/15/2023 299711 34.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY683 12/15/2023 299711 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY684 12/15/2023 299711 54.26 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY

Page 25 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name685 12/15/2023 299711 $ 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY686 12/15/2023 299711 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY687 12/15/2023 299711 22.22 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY688 12/15/2023 299711 44.35 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY689 12/15/2023 299711 15.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY690 12/15/2023 299711 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY691 12/15/2023 299711 34.76 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY692 12/15/2023 299711 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY693 12/15/2023 299711 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY694 12/15/2023 299711 22.22 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY695 12/15/2023 299711 128.91 VEST, JACKETS, SWEATSHIRTS-PW 010.4213.5255 PRUDENTIAL OVERALL SUPPLY696 12/15/2023 299711 128.89 VEST, JACKETS, SWEATSHIRTS-PW 640.4712.5255 PRUDENTIAL OVERALL SUPPLY697 12/15/2023 299711 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY698 12/15/2023 299711 45.63 WOMEN'S CLUB MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY699 12/15/2023 299711 27.63 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY700 12/15/2023 299711 44.35 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY701 12/15/2023 299711 29.88 REC DEPT MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY702 12/15/2023 299711 34.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY703 12/15/2023 299711 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY704 12/15/2023 299711 54.26 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY705 12/15/2023 299711 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY706 12/15/2023 299711 29.88 REC DEPT MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY707 12/15/2023 299711 44.35 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY708 12/15/2023 299711 27.63 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY709 12/15/2023 299711 45.63 WOMEN'S CLUB MATS MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY710 12/15/2023 299711 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY711 12/15/2023 299711 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY712 12/15/2023 299711 22.22 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY713 12/15/2023 299711 44.35 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY714 12/15/2023 299711 15.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY715 12/15/2023 299711 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY716 12/15/2023 299711 34.76 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY717 12/15/2023 299711 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY718 12/15/2023 299711 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY719 12/15/2023 299711 22.22 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY720 12/15/2023 299711 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY721 12/15/2023 299711 45.63 WOMENS CLUB MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY722 12/15/2023 299711 27.63 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY

Page 26 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name723 12/15/2023 299711 $ 44.35 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY724 12/15/2023 299711 29.88 REC DEP MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY725 12/15/2023 299711 34.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY726 12/15/2023 299711 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY727 12/15/2023 299711 54.26 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY728 12/15/2023 299711 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY729 12/15/2023 299711 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY730 12/15/2023 299711 22.22 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY731 12/15/2023 299711 44.35 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY732 12/15/2023 299711 15.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY733 12/15/2023 299711 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY734 12/15/2023 299711 34.76 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY735 12/15/2023 299711 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY736 12/15/2023 299711 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY737 12/15/2023 299711 22.22 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY738 12/15/2023 299712 14,080.41 NEW AIR COMPRESSOR 640.4712.6201 QUINN COMPANY 739 12/15/2023 299712 14,080.41 NEW AIR COMPRESSOR 220.4303.6201 QUINN COMPANY 740 12/15/2023 299713 484.37 12/23 GRACE LN LANDSCAPE MAINT 216.4460.5304 RAINSCAPE 741 12/15/2023 299713 1,201.41 12/23 PARKSIDE LANDSCAPE MAINT 219.4460.5304 RAINSCAPE742 12/15/2023 299714 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 BROOKE RENTERIA743 12/15/2023 299715 51.00 SOFTBALL SCOREKEEPER- 3 GAMES $17 010.4424.5352 MARTINA SARMIENTO744 12/15/2023 299716 7,200.00 MONTHLY STREET SWEEPING 220.4303.5303 SCA 745 12/15/2023 299716 2,700.00 MONTHLY STREET SWEEPING 010.4307.5303 SCA 746 12/15/2023 299717 255.78 (4) 2.5 GALL HERBICIDE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC747 12/15/2023 299718 202.38 DUMPSTERS -STROTHER PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC748 12/15/2023 299718 310.86 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC749 12/15/2023 299718 202.38 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC750 12/15/2023 299718 101.19 DUMPSTERS -PW RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC751 12/15/2023 299718 87.62 CITY HALL TRASH & RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC752 12/15/2023 299718 5.07 COMM GARDEN GREEN WASTE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC753 12/15/2023 299718 159.08 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC754 12/15/2023 299719 11,385.80 NEPA DOCUMENT FOR THE AG SWINGING BRIDGE 350.5620.7301 SWCA ENVIRONMENTAL CONSULTANTS 755 12/15/2023 299720 105.00 GRADE D4 RENEWAL-UTILITIES SUPERVISOR 640.4712.5501 SWRCB-DWOCP756 12/15/2023 299721 461.17 FILTER SOCKET SET, MAGNETIC TOOL STRIP, HAMMER 010.4305.5273 TCA TOOLS INC757 12/15/2023 299722 454.15 RECYCLE CONCRETE, 2 TRUCKLOADS 220.4303.5613 TROESH RECYCLING, INC758 12/15/2023 299723 127.56 COPY MACH METER READ 11/23 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA) 759 12/15/2023 299724 83.20 11/23 ART CLASSES: PUNCHCARDS 010.4424.5351 PEGGY VALKO760 12/15/2023 299725 (370.25) 10/23 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL

Page 27 of 282 ends

CITY OF ARROYO GRANDE

CHECK LISTING
NOVEMBER 16 - DECEMBER 15, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name761 12/15/2023 299725 $ 18,512.29 10/23 TMD ASSESSMENT REMITTANCE 761.0000.2007 VISIT SLO CAL762 12/15/2023 299726 3,787.50 PROFESSIONAL STORMWATER MONITORING 010.4301.5303 WALLACE GROUP A CALIF CORP763 12/15/2023 299727 203.65 1 CASE DISPOSABLE GLOVES 612.4610.5255 WINEMA INDUSTRIAL & 764 12/15/2023 299728 2,728.60 THANKSGIVING CAMPS-SOCCER & BASKETBALL 010.4424.5351 YOUTH EVOLUTION BASKETBALL765 12/15/2023 299728 1,977.50 SOCCER FALL SESSION 2 010.4424.5351 YOUTH EVOLUTION BASKETBALL 766 12/15/2023 299728 872.20 BASKETBALL FALL SESSION 2 010.4424.5351 YOUTH EVOLUTION BASKETBALL767 12/15/2023 299729 19.05 UB REFUND CST #00023502 640.0000.2301 ELIZABETH BENSEND768 12/15/2023 299730 22.25 UB REFUND CST #00028444 640.0000.2301 MARILLA JEFFERS769 12/15/2023 299731 370.78 UB REFUND CST #00028231 640.0000.2301 LUKE & KATLYN KITTINGER770 12/15/2023 299732 147.68 UB REFUND CST #00025968 640.0000.2301 RONNIE SILVA771 12/15/2023 299733 8.74 UB REFUND CST #00028935 640.0000.2301 LANCE VALENZUELA $ 3,300,618.53

Page 28 of 282 ends

ATTACHMENT 2
.

General Fund 395,255.97 5101 Salaries Full time 260,459.77 Streets Fund 20,693.52 5101 Volunteer Employee Retirement - Sewer Fund 11,237.89 5102 Salaries Part-Time - PPT 3,987.27 Water Fund 24,169.22 5103 Salaries Part-Time - TPT 4,623.51 451,356.60 5105 Salaries OverTime 15,072.73
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,102.90
5108 Holiday Pay 808.73
5109 Sick Pay 13,654.74
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development 958.72 5112 Sick Leave Buyback -
Police 11,288.23 5113 Vacation Pay 6,324.44
Public Works - Maintenance 1,213.26 5114 Comp Pay 2,159.98 Public Works - Enterprise 1,612.52 5115 Annual Leave Pay 14,086.47 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 39,118.96 Children In Motion - 5122 Social Security 23,421.59
5123 PARS Retirement 129.55 15,072.73
5126 State Disability Ins. 2,923.19
5127 Deferred Compensation 725.00
5131 Health Insurance 50,305.87
5132 Dental Insurance 2,874.00
5133 Vision Insurance 776.86
5134 Life Insurance 358.24
5135 Long Term Disability 559.22
5137 Leave Payouts 4,658.58
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 637.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 227.50
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,210.00
451,356.60
OVERTIME BY DEPARTMENT:

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
10/27/2023 - 11/09/2023
11/17/2023

BY FUND BY ACCOUNT

Page 29 of 282 ends

ATTACHMENT 2
.

General Fund 432,192.15 5101 Salaries Full time 222,526.32 Streets Fund 21,345.86 5101 Volunteer Employee Retirement - Sewer Fund 11,932.21 5102 Salaries Part-Time - PPT 7,736.72 Water Fund 25,165.54 5103 Salaries Part-Time - TPT 3,660.91 490,635.76 5105 Salaries OverTime 26,603.52
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,308.40
5108 Holiday Pay 61,751.45
5109 Sick Pay 6,409.33
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development 2,157.12 5112 Sick Leave Buyback - Police 23,079.37 5113 Vacation Pay 13,066.49
Public Works - Maintenance 188.19 5114 Comp Pay 5,047.94 Public Works - Enterprise 1,178.84 5115 Annual Leave Pay 8,084.26 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 41,931.95 Children In Motion - 5122 Social Security 24,724.88
5123 PARS Retirement 167.87 26,603.52
5126 State Disability Ins. 3,168.50
5127 Deferred Compensation 700.00
5131 Health Insurance 55,703.38
5132 Dental Insurance 3,070.06
5133 Vision Insurance 819.78
5134 Life Insurance 381.76
5135 Long Term Disability 599.74
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 637.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 210.00
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,175.00
490,635.76
OVERTIME BY DEPARTMENT:

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
11/10/2023 - 11/23/2023
12/1/2023

BY FUND BY ACCOUNT

Page 30 of 282 ends

ATTACHMENT 2
.

General Fund 447,364.76 5101 Salaries Full time 251,790.46 Streets Fund 21,753.12 5101 Volunteer Employee Retirement - Sewer Fund 11,789.60 5102 Salaries Part-Time - PPT 3,920.88 Water Fund 24,586.44 5103 Salaries Part-Time - TPT 3,209.36 505,493.92 5105 Salaries OverTime 27,012.97
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,143.40
5108 Holiday Pay 21,271.90
5109 Sick Pay 7,001.70
Administrative Services - 5110 Annual Leave Buyback 17,450.00 Information Services - 5111 Vacation Buyback -
Community Development 1,369.60 5112 Sick Leave Buyback 11,151.69 Police 23,842.16 5113 Vacation Pay 7,747.54
Public Works - Maintenance 1,067.77 5114 Comp Pay 1,127.11 Public Works - Enterprise 733.44 5115 Annual Leave Pay 7,560.58 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 38,627.53 Children In Motion - 5122 Social Security 24,846.73
5123 PARS Retirement 107.21 27,012.97
5126 State Disability Ins. 3,361.89
5127 Deferred Compensation 725.00
5131 Health Insurance 55,282.39
5132 Dental Insurance 2,952.00
5133 Vision Insurance 773.10
5134 Life Insurance 368.84
5135 Long Term Disability 646.18
5137 Leave Payouts 14,152.33
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 637.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 265.63
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,210.00
505,493.92
OVERTIME BY DEPARTMENT:

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
11/24/2023 - 12/07/2023
12/15/2023

BY FUND BY ACCOUNT

Page 31 of 282 ends

Item 9.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: January 9, 2024
SUMMARY OF ACTION:

Presentation of the City’s investment deposits as of November 30, 2023.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. Little to no future staff time is projected.

RECOMMENDATION:
1) Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of November 30, 2023, as required by Government Code Section 53646(b); 2) Determine that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. c)(2)-(3), 15378.) BACKGROUND:

The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:

1. Type of investment.

2. Financial institution (bank, savings and loan, broker, etc).

3. Date of maturity.

4. Principal amount.

5. Rate of interest.

6. Current market value for all securities having a maturity of more than 12 months.

7. Relationship of the monthly report to the annual statement of investment policy.

Page 32 of 282 ends

City Council
Consideration of Statement of Investment Deposits
January 9, 2024

Page 2 ends

Item 9.b.

ANALYSIS OF ISSUES:

This report represents the City’s investments as of November 30, 2023. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of November 30, 2023, the investment portfolio was in compliance with all State laws and the City’s investment policy.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

ADVANTAGES:

Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

DISADVANTAGES:

Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.

ENVIRONMENTAL REVIEW:

The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)”
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Portfolio Summary: November 30, 2023

Page 33 of 282 ends

ATTACHMENT 1
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Summary
November 30, 2023
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 15,629,748.45 15,629,748.45 $ 3.843% 49.942% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 0.100% February 21, 2023 12 mos February 21, 2024 0.796% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 0.796% Mountain America Federal Credit Union 249,000.00 249,000.00 4.750% October 14, 2022 24 mos October 15, 2024 0.796% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 0.789% Wells Fargo Bank 249,000.00 249,000.00 4.600% October 28, 2022 24 mos October 28, 2024 0.796% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.789% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.789% First Technology Federal 248,000.00 248,000.00 5.000% April 14, 2023 24 mos April 14, 2025 0.792% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.783% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.786% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.796% Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 0.796% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.796% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.796% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.792% California Credit Union Glendale 243,000.00 243,000.00 5.450% October 26, 2023 36 mos October 26, 2026 0.776% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.796% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.792% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.786% United Teletech Financial Credit Union 248,000.00 248,000.00 3.500% November 8, 2023 53 mos April 1, 2028 0.792% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.780% Maine Savings Federal Credit Union 249,000.00 249,000.00 4.800% July 21, 2023 60 mos July 21, 2028 0.796% Morgan Stanley Bank 248,000.00 248,000.00 5.250% July 28, 2023 60 mos July 28, 2028 0.792% Alliant Credit Union 248,000.00 248,000.00 5.500% November 15, 2023 36 mos November 16, 2026 0.792% Total Certificates of Deposit 5,943,000.00 5,943,000.00 18.990% Agency Bonds
Federal Farm Credit Bank 1,999,314.00 1,953,865.40 0.350% December 4, 2020 42 mos May 16, 2024 6.388% Federal Home Loan Bank 499,252.43 503,416.08 1.000% July 19, 2022 29 mos December 20, 2024 1.595% Federal Farm Credit Bank 998,431.00 943,736.08 0.430% March 17, 2021 48 mos March 3, 2025 3.190% Federal Natl Mortgage Assn 1,000,000.00 923,274.89 0.500% October 20, 2020 60 mos October 20, 2025 3.195% Federal Home Loan Bank 999,500.00 916,801.80 0.800% March 17, 2021 60 mos March 10, 2026 3.194% Federal Home Loan Bank 994,396.00 932,121.65 2.400% March 17, 2021 72 mos March 29, 2027 3.177% Federal Home Loan Bank 500,000.00 478,459.49 3.375% May 17, 2022 60 mos May 17, 2027 1.598% Total Agency Bonds 6,651,675.39 6,990,893.43 22.337%

Page 34 of 282 ends

ATTACHMENT 1
300 E. Branch St.

Arroyo Grande, CA 93420
Phone: (805) 473-5400

CITY OF ARROYO GRANDE
Portfolio Summary
November 30, 2023
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 $ 474,615.00 $ 3.100% May 12, 2022 47 mos April 1, 2026 1.571% California State Taxable GO Unlimited 1,256,116.00 1,268,457.40 3.500% November 1, 2023 53 mos April 1, 2028 4.014% Total Municipal Bonds 1,743,072.40 1,747,926.00 5.585%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 912,304.69 1.100% December 6, 2021 53 mos May 31, 2026 3.146% Total Treasury Obligations 912,304.69 984,728.00 3.146% TOTAL INVESTMENTS $ 30,879,800.93 31,296,295.88 $ 100.000%

Page 35 of 282 ends

1 Item 9.c.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
December 12, 2023, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council
Member Guthrie, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, Interim City Manager Bill Robeson,
Administrative Services Director Nicole
Valentine, Community Development Director
Brian Pedrotti, Interim Public Works
Director/City Engineer Shannon Sweeney,
Planning Manager Andrew Perez, Associate
Planner Patrick Holub, Deputy City
Clerk/Communications Coordinator Julie
Hawkins
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Members of the Arroyo Grande Lions Club led the flag salute.

5. AGENDA REVIEW
Mayor Ray Russom requested to adjourn the meeting in memory of Warren Hoag.

Page 36 of 282 ends

2 Item 9.c.

Mayor Ray Russom commented that she and Mayor Pro Tem Barneich had a conflict with Item 10.a. and recommended hearing the item after Item 12.d.; and requested to hear Item 13 after Item 9.

Council concurred.

5.a Closed Session Announcements
City Council Closed Session Meeting of November 28, 2023 a) PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957(b):

PUBLIC EMPLOYEE APPOINTMENT
Position: City Manager
City Attorney Rosen announced that Council adjourned the Closed Session at 8:44 p.m. and there was no reportable action.

5.b Ordinances read in title only
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem Barneich
AYES (5): Mayor Ray Russom, Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, and Council Member Secrest
Passed (5 to 0)

6. SPECIAL PRESENTATIONS

6.a Introduction of New Employee, Julie Hawkins, Deputy City Clerk/Communications Coordinator
City Clerk Matson introduced new employee Julie Hawkins, Deputy City Clerk/Communications Coordinator and provided a summary of her educational and professional background.

6.b Interim City Manager Communications
Interim City Manager Robeson provided information regarding current Recreation events; and discussed upcoming items for Council consideration.

Interim Public Works Director/City Engineer Sweeney provided an update regarding construction activity in the Village.

Mayor Ray Russom invited public comment. Speaking from the public was Alexandria. No further public comments were received.

No action was taken on this item.

7. CITY COUNCIL REPORTS
Reports are made during the Second Council Meeting each month.

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3 Item 9.c.

May Ray Russom made a comment regarding the South San Luis Obispo County Sanitation District equipment repairs currently underway.

8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Shirley Horacek. No further public comments were received.

9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.

Mayor Ray Russom invited public comment. Speaking from the public was Patty Welsh. No further public comments were received.

Moved by Mayor Pro Tem Barneich
Seconded by Council Member George
Approve Consent Agenda Items 9.a. through 9.i., with the recommended courses of action.

AYES (5): Mayor Pro Tem Barneich, Council Member George, Council Member Guthrie, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)

9.a Consideration of Cash Disbursement Ratification
1) Ratified the listing of cash disbursements for the period of November 1 through November 15, 2023; 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.b Consideration of Statement of Investment Deposits
1) Received and filed the report listing investment deposits of the City of Arroyo Grande as of October 31, 2023, as required by Government Code Section 53646(b); 2) Determined that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.c Consideration of Fiscal Year 2023-24 First Quarter Status Report and Request to Approve Fifteen Budget Adjustment Requests
Considered, received, and filed the FY 2023-24 First Quarter Financial Status Report; and approved fifteen Budget Adjustment Requests.

9.d Annual Financial Report for Fiscal Year 2022-23 – Receipt and Use of Water and Sewer Capacity and Connection Fees/Charges

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4 Item 9.c.
1) Received and filed the annual report of the receipt and use of water and sewer capacity and connection fees and charges, in compliance with Government Code Section 66013; 2) Determined that ratifying the annual report is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)

9.e Consideration of Adoption of a Resolution Amending the Citywide Combined Salary Schedule and Approving One Budget Adjustment Request
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE APPROVING THE UPDATED CITYWIDE COMBINED SALARY SCHEDULE AND AUTHORIZING THE APPROPRIATION OF $4,000 FROM THE GENERAL FUND FOR THE BALANCE OF THE FY 2023-2024", and directed Staff to take any steps necessary to otherwise ratify the salary change for the impacted employees.

9.f Consideration of a Resolution Accepting the Status Report on Development Impact Fees (AB 1600)
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB 1600)"; and 2) Determined that adopting a resolution accepting the status report on the receipt and use of Development Impact Fees (AB 1600) is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)

9.g Approval of Minutes
Approved the minutes of the Regular City Council Meeting of November 28, 2023, as submitted.

9.h Consideration of Selection of Council Member Guthrie as Mayor Pro Tem for Calendar Year 2024
Appointed Council Member Guthrie as the Mayor Pro Tem for the next one-year period, pursuant to Council policy.

9.i Consideration of an Award of Contract to SP Maintenance Services, Inc. for Street Sweeping Services
1) Awarded a contract for street sweeping services to SP Maintenance, Inc. for the next 2 years in the amount of $442,440 ($221,220/year); 2) Authorized the City Manager to approve extensions for year 3, at $227,776, and year 4, at $234,332, upon favorable performance in the City Manager’s discretion; 3) Approved a budget amendment of $51,010 to address the anticipated budget deficit from the increase in contrast costs through the end of FY 2023-24; and 4) Found that these services are exempt from the California Environmental Quality Act (CEQA) under the Class 4 exemption, which applies to minor public or private alterations in the condition of land, water, and/or vegetation where the project does not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes. (State CEQA Guidelines, § 15304.)

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5 Item 9.c.

10. PUBLIC HEARINGS

10.a Consideration of CUP23-002; AG Creek Stream Gauge Fish Passage Improvement, Requested Fee Waiver and Finding Action Exempt from Review Under CEQA Pursuant to State Guidelines § 15301, 15302, & 15304; Applicant–Steph Wald, Creek Lands Conservation
This item was heard out of order.

Mayor Ray Russom and Council Member Barneich declared a conflict of interest due to living within 300 ft. of the project, recused themselves and left the meeting.

Mayor Pro Tem Guthrie presided over the meeting.

Associate Planner Holub presented the item and responded to questions from Council.

Mayor Pro Tem Guthrie invited public comment. No public comments were received.

Moved by Council Member George
Seconded by Council Member Secrest
1) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT NO. 23-002 TO IMPLEMENT

A STREAM GAUGE FISH PASSAGE IMPROVEMENT PROJECT ON PROPERTY LOCATED

WITHIN ARROYO GRANDE CREEK IN PROXIMITY TO CLARENCE AVENUE AND MYRTLE STREET (APN 077-572-031), APPLIED FOR BY CREEK LANDS CONSERVATION (CLC),

APPROVING THE REQUESTED FEE WAIVER, AND FINDING THE PROJECT EXEMPT FROM CEQA"; and 2) Determine that this project is categorically exempt per Section 15301, 15302 and 15304 of the CEQA Guidelines.

AYES (3): Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie ABSENT (2): Mayor Ray Russom, and Council Member Barneich Passed (3 to 0)

10.b Public Hearing to Consider Introduction of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan and Finding this Action Exempt from CEQA
City Engineer/Interim Public Works Director presented the item and responded to questions from Council.

Mayor Ray Russom opened the public hearing. Speaking from the public was Alexandria.

Upon hearing no further public comments, Mayor Ray Russom closed the public hearing.

Moved by Mayor Pro Tem Guthrie
Seconded by Council Member George
1) Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 13.07.030 OF THE ARROYO GRANDE

MUNICIPAL CODE REGARDING WATER SHORTAGE CONTINGENCY PLANNING AND

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6 Item 9.c.

FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT"; and 2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines sections 15060, subd. (c)(2), (3); 15061(b)(3)).

AYES (5): Mayor Pro Tem Guthrie, Council Member George, Council Member Secrest, Council Member Barneich, and Mayor Ray Russom
Passed (5 to 0)

11. OLD BUSINESS
None.

12. NEW BUSINESS

12.a Consideration of Appointment of City Manager and Approval of Employment Agreement City Attorney Rosen presented the item recommending that the Council approve the negotiated Employment Agreement with Matthew J. Downing, to serve as Arroyo Grande’s City Manager, and read into the record the negotiated terms including a salary of $235,900 annually; cost-ofliving-adjustments (COLA) as available to all management employees; if terminated without cause, he will receive 6 months salary and severance pay and benefits during the time he is not employed; health and welfare benefits available to all employees; $2,200 deferred compensation annually; $150,000 term life insurance policy; monthly cell phone allowance; $500 a month auto allowance; 13 years service credit towards annual leave earning him 33 days per year of leave in addition to a 56-hour initial one-time grant of paid leave; 40 hours of management leave annually that would not accrue from year to year.

Mayor Ray Russom invited public comment. Speaking from the public were Patty Welsh, and Ben Fine. No further public comments were received.

Council discussion ensued. Mayor Ray Russom reopened public comment. Speaking from the public was Ben Fine. No further comments were received.

Moved by Council Member George
Seconded by Council Member Barneich
1) Approve the negotiated Employment Agreement with Matthew J. Downing , to serve as Arroyo Grande’s City Manager, following the required oral report under the Brown Act and subject to any minor, non-substantive changes necessary for finalization; and 2) Find the action is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378) AYES (5): Council Member George, Council Member Barneich, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom
Passed (5 to 0)

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7 Item 9.c.

12.b Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2024 And Finding That This Action Is Exempt Under The California Environmental Quality Act, State Guidelines Section 15061 Community Development Director Pedrotti introduced the item. Planning Manager Perez presented the report and responded to questions from Council.

Mayor Ray Russom invited public comment. No public comments were received.

Council discussion ensued regarding grant allocations.

Moved by Mayor Ray Russom
Seconded by Mayor Pro Tem Guthrie
Preliminary approve proposed projects to be funded with the City’s allocation of Community Development Block Grant (CDBG) funds for the Year 2024, as amended to provide $12,283 to the 5Cities Homeless Coalition and $5,732 to the curb ramp and sidewalk project, and find that the preliminary approval of projects is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3).

AYES (5): Mayor Ray Russom, Mayor Pro Tem Guthrie, Council Member Barneich, Council Member George, and Council Member Secrest
Passed (5 to 0)

12.c Discussion to Consider Waiving or Reimbursing Certain Building Permit Fees Related to Repair or Reconstruction of Homes Damaged by Flooding in 2023 Declared Local Emergencies
Community Development Director Pedrotti presented the report and responded to questions from Council.

Mayor Ray Russom invited public comment. No public comments were received.

Council discussion ensued regarding caps on waiver amounts, timing requirements for completing the fee waiver, and expiration dates.

City Attorney Rosen commented that a proposed resolution would come back to Council at a future meeting for consideration.

Moved by Council Member Barneich
Seconded by Mayor Pro Tem Guthrie
Council directed staff to prepare a resolution in line with Council direction to include striking the first line of findings; $5,000 cap on total amount of waivers for the demolition, building permit, and inspection fees; requirement of 90 days to complete the fee waiver with a 12 month expiration; and the second public purpose finding supporting the action and determining that the item is exempt from CEQA.

AYES (5): Council Member Barneich, Mayor Pro Tem Guthrie, Council Member George, and Council Member Secrest, and Mayor Ray Russom

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8 Item 9.c.

Passed (5 to 0)

12.d Review and Approve Council Appointments to Regional and Local Boards and Committees
City Clerk Matson presented the item and responded to questions from Council.

Mayor Ray Russom invited public comment. No public comments were received.

Council discussed representation on the regional committees and boards. Mayor Ray Russom commented that the Zone 3 Water Advisory Board changed their meeting time to 10:30 a.m. and asked is another Councilmember could be alternate to the Board due to her work schedule.

Council Member Secrest volunteered to be the alternate.

Moved by Mayor Ray Russom
Seconded by Council Member George
Update CCCE Policy Board term to January 1 – December 31; remove TBID Advisory Board from the list of Boards and Committees; appoint Council Member Secrest as alternate to the Zone 3 Water Advisory Board; Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website; and Direct staff to work with CCCE on a revised MOU, if necessary.

AYES (5): Mayor Ray Russom, Council Member George, Council Member Barneich, and Council Member Secrest, and Mayor Pro Tem Guthrie
Passed (5 to 0)

13. COUNCIL COMMUNICATIONS
This item was heard out of order.

Mayor Ray Russom requested staff provide an update on the wayfinding signs in the Village at a future meeting. Council Member Secrest concurred. Interim City Manager Robeson commented that this item can come back to Council in March 2024 as part of City Manager Communications.

14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem Guthrie adjourned the meeting at 8:29 p.m. in memory of Warren Hoag, former Arroyo Grande Architectural Review Committee Member and longtime community volunteer and leader. _________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk

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Item 9.d.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Consideration of Resolution Adopting the 2023 County Joinder Amendment to Second Amended and Restated Joint Powers
Agreement of the Integrated Waste Management Authority
DATE: January 9, 2024
SUMMARY OF ACTION:

Adopt a resolution adopting the 2023 County Joinder Amendment to the Second Amended and Restated Joint Powers Agreement (JPA) of the Integrated Waste Management Authority (IWMA).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is no direct fiscal impact to the City. IWMA related fees are a cost to solid waste customers that are typically reflected in the rates paid at the landfill and for garbage collection.

RECOMMENDATION:

BACKGROUND:

The Integrated Waste Management Authority (IWMA) is a Joint Powers Authority (JPA) that was formed in 1994 to pool agency resources and cost-effectively comply with various State solid waste regulations, such as solid waste recycling and, more recently, organic waste. Previous members included the County of San Luis Obispo (“County”), seven cities (Arroyo Grande, Atascadero, Grover Beach, Morro Bay, Paso Robles, Pismo Beach, and San Luis Obispo) and Community Services Districts (including, but not limited to, Heritage Ranch, San Miguel, and Nipomo).

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Item 9.d.

City Council
Consideration of Resolution Adopting the 2023 County Joinder Amendment to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority
January 9, 2024

Page 2 ends

IWMA staff administer over 40 different solid waste programs, including monitoring and reporting to the State, household hazardous waste collection, electronics waste collection, sharps disposal, and public education and outreach. The IWMA’s activities are funded through solid waste management fees imposed on waste through payment of landfill tipping fee surcharges, charges to the contract waste haulers, and grant funding.

In 2021, the County of San Luis Obispo Board of Supervisors voted to leave the IWMA.

Less than two years later, the Board of Supervisors gave direction to County staff to initiate discussions with the San Luis Obispo County IWMA and its member agencies to rejoin the IWMA. IWMA and County Department of Public Works staff have met and discussed the necessary coordination to bring the County back as a member of the IWMA.

At its October 11, 2023, IWMA Board meeting, the Board of Directors for the San Luis Obispo County IWMA voted to approve the Joinder Agreement. This Joinder Amendment was prepared and delivered to the County Department of Public Works as a pathway for the County to rejoin the IWMA.

The Joinder Amendment fundamentally addresses two issues.

1. It allows the County to rejoin the JPA with one seat and one vote on the IWMA Board;
1) It allows the IWMA Board to move the election of its officers to the beginning of the calendar year.

At its October 31, 2023, meeting, the County Board of Supervisors voted to approve Resolution No. 2023-276 (Exhibit A to Attachment 1) adopting the Second Amended and Restated Joint Powers Agreement of the San Luis Obispo County IWMA as amended by the 2023 County Joinder Amendment (Agreement), which enables the County to rejoin as a JPA member.

The other member agencies in the County were asked to approve the same amended Joint Powers Agreement, and have or will be considering the same before their legislative bodies. For example, the Atascadero City Council approved rejoining the IWMA at its November 28, 2023, City Council meeting. The City of Grover Beach City Council approved rejoining the IWMA at its December 11, 2023, City Council meeting.

ANALYSIS OF ISSUES:

In order for the County to rejoin IWMA, a majority of the member agencies must adopt a resolution and enter into the Agreement.

With the County rejoining the JPA two things will happen concurrently:

1. The Cancellation of the Memorandum Understanding, (MOU) between the County and the IWMA for Household and Universal Waste Services.

Page 45 of 282 ends

Item 9.d.

City Council
Consideration of Resolution Adopting the 2023 County Joinder Amendment to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority
January 9, 2024

Page 3 ends

2. The IWMA would then receive the 4.4% Solid Waste Management Fee from County solid waste customers and the $3 per ton Landfill Tipping Fee surcharge for waste generated from customers in the county unincorporated area
As a member of the JPA the services that were previously provided through the MOU will now be paid for through the Solid Waste Management Fee collected from County residents. These services include:
• Household and business hazardous waste collection and management. • Universal waste collection.
• Electronic waste collection.
• Curbside used motor oil collection and filter disposal. • Retail Take-Back of batteries, fluorescent lighting, paint, mercury thermostats, sharps and unwanted medication.

As a member of the JPA the IWMA will assume the roles and responsibilities of reporting to the State of California on behalf of the County on its progress in meeting the state mandated programs and reporting to CalRecycle for these solid waste and recycling requirements including:
• SB 1383 the Short Live Climate Pollutant Reduction Strategy. • AB 1826 the Mandatory Organics Recycling Ordinance.
• AB 341 the Mandatory Commercial Recycling Ordinance.
• AB 939 the Integrated Waste Management Plan as defined in the Source Reduction and Recycling Element.

The IWMA will assume responsibility for reporting to CalRecycle on behalf of the County for programs that include:
• Capacity Planning. (Organics Processing and Edible Food) • Electronic Annual Reporting.
• Non-Disposal Facility Element.
• Siting Element. (Landfill Capacity)
• SB 1383 requirements.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt a Resolution approving the Joinder Agreement;

2. Do not adopt a Resolution. This action is not recommended because then City staff will be responsible for solid waste capacity planning, electronic annual reporting, and outreach education related to recent State law obligations rather than take advantage of the regionalized approach available through IWMA. Note that even if the City of Arroyo Grande doesn’t adopt the Joinder but the majority of the others

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Item 9.d.

City Council
Consideration of Resolution Adopting the 2023 County Joinder Amendment to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority
January 9, 2024

Page 4 ends

do, then the Joinder is adopted. However, the more agencies that join provide a greater scale of economics for greater cost efficiencies in operation; or

3. Provide other direction to staff.

ADVANTAGES:

Staff believes the County’s return to the IWMA will be a benefit to the City of Arroyo Grande, its rate payers and other regional agencies. Regionalism in solid waste provides an economy of scale, ensures consistent education and outreach among member jurisdictions, and has locally been a successful means of meeting waste diversion and compliance requirements.

DISADVANTAGES:

No disadvantages have been identified for this action.

ENVIRONMENTAL REVIEW:

Rejoining IWMA via the attached resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Resolution Adopting 2023 County Joinder Amendment to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority

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ATTACHMENT 1
RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING 2023 COUNTY JOINDER AMENDMENT TO THE SECOND AMENDED

AND RESTATED JOINT POWERS AGREEMENT OF THE INTEGRATED WASTE

MANAGEMENT AUTHORITY
WHEREAS, on May 10, 1994, an agreement was executed by and between the incorporated cities of San Luis Obispo County (“Cities”) and the County of San Luis Obispo, forming a joint powers authority pursuant to the provisions of the Joint Exercise of Powers Act (Government Code sections 6500 et seq.), for the purpose of facilitating the development of waste diversion programs and projects that provide economies of scale without interfering with individual agencies’ exercise of power within their own jurisdiction (hereinafter referred to as the “JPA Agreement”); and WHEREAS, pursuant to the JPA Agreement, the power to perform the responsibilities of the joint powers authority was vested in the San Luis Obispo County Integrated Waste Management Authority Board of Directors (“IWMA Board”); and WHEREAS, in or around 2001, a Memorandum of Agreement (“MOA”) was executed by and between the Cities, the County of San Luis Obispo, and certain special districts within San Luis Obispo County that possessed solid waste authority (“Authorized Districts”), amending the JPA Agreement to include the Authorized Districts for representation on the IWMA Board, which MOA was replaced on execution of the Second Amended and Restated JPA Agreement; and
WHEREAS, the Board of Directors of the IMMA directed IWMA staff that on the County of San Luis Obispo’s approval to rejoin the IWMA, to circulate the 2023 County Joinder Amendment to the Second Amended and Restated JPA (“Joinder Amendment”) to the Participating Agencies for approval (a true and correct copy of the 2023 County Joinder Amendment to JPA is attached hereto as Exhibit A), including among the Authorized Districts with representation on the Board through their designated representative; and
WHEREAS, the JPA Agreement, as last amended, authorized amendments to the JPA Agreement on vote of a majority of the Members, and this resolution is intended to express the approval of Members and acknowledged agreement of all other Participating Agencies.

Page 48 of 282 ends

RESOLUTION NO.

PAGE 2
WHEREAS, the County wishes to join the Cities and the Authorized Districts (together “Participating Agencies”) in confirming and conferring upon the IWMA as separate legal entity the powers necessary to enable them to achieve their waste diversion goals and to comply with the Integrated Waste Management Act, Assembly Bill 341, Assembly Bill 1826, Senate Bill 1383, and all current and future state-mandated laws, rules and regulations to the extent allowed by law and as provided in the JPA Agreement.

WHEREAS, the City Council of the City of Arroyo Grande desires to acknowledge, accept, and agree to be bound by the terms and conditions of the Joinder Amendment to the Second Amended and Restated JPA.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Arroyo Grande, that the City of Arroyo Grande acknowledges, accepts, and agrees to be bound by the terms and conditions of the Joinder Amendment to the Second Amended and Restated JPA.

On motion by Council Member ________, seconded by Council Member _______, and by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was adopted this 9
th day of January, 2024.

Page 49 of 282 ends

________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________

MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_________________________________

ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.

PAGE 3

Page 50 of 282 ends

EXHIBIT “A”
COUNTY OF SAN LUIS OBISPO RESOLUTION NUMBER 2023 – 276
WITH
2023 COUNTY JOINDER AMENDMENT TO THE SECOND AMENDED AND

RESTATED JOINT POWERS AGREEMENT OF THE INTEGRATED WASTE

MANAGEMENT AUTHORITY
RESOLUTION NO.

PAGE 4

Page 51 of 282 ends

Page 1 of 76 ends

PRESENT: Supervisors Bruce S. Gibson, Dawn Ortiz-Legg, Jimmy Paulding, Debbie Arnold and Chairperson John Peschong
ABSENT: None
RESOLUTION NO. 2023-276

RESOLUTION ADOPTING THE SECOND AMENDED AND RESTATED JOINT POWERS

AGREEMENT TO ESTABLISH AN INTEGRATED WASTE MANAGEMENT AUTHORITY The following Resolution is hereby offered and read:

WHEREAS, an agreement was executed by and between the incorporated cities of San Luis Obispo County (“Cities”) and the County of San Luis Obispo (“County”) forming a joint powers authority pursuant to the provisions of the Joint Exercise of Powers Act (the “Original JPA Agreement”), for the purpose of facilitating the development of waste diversion programs and projects;
WHEREAS, pursuant to the terms of the Original JPA Agreement, the Cities and the County created and established a public entity identified as the San Luis Obispo County Integrated Waste Management Authority (“IWMA”);
WHEREAS, in or around 2001, the Cities, County, and certain special districts within the County (“Authorized Districts”) executed a Memorandum of Agreement (“MOA”) amending the Original JPA Agreement to provide the Authorized Districts with representation on the Board of Directors of the IWMA; WHEREAS, on or about November 15, 2021, the County withdrew from the IWMA, after which the Cities and Authorized Districts elected to amend the Original JPA Agreement to reflect the withdrawal on the terms set forth in the Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority, which was adopted by the participating agencies in 2022 (“2022 JPA Agreement”). The 2022 JPA Agreement is attached hereto as Exhibit A and incorporated herein by this reference; and

IN THE BOARD OF SUPERVISORS

COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNIA
Tuesday, October 31, 2023
RESOLUTION NO.

PAGE 5

Page 52 of 282 ends

WHEREAS, the County desires to rejoin the IWMA pursuant to the terms set forth in the 2022 JPA Agreement, as amended by the 2023 County Joinder Amendment to the Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority {"County Joinder Amendment"). The County Joinder Amendment is attached hereto as Exhibit B and incorporated herein by this reference.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the Board of Supervisors of the County of San Luis Obispo, State of California, finds, declares and determines as follows:

1. The foregoing recitals are true, correct, and incorporated herein.

2. The County hereby acknowledges, accepts, and agrees to be bound by the terms of the 2022 JPA Agreement, as amended by the County Joinder Amendment.

3. This Resolution shall take effect immediately upon adoption.

4. The Chairperson of the Board of Supervisors or designee is authorized and directed to deliver this adopted Resolution to the IWMA and to execute the County Joinder Amendment.

Upon motion of Supervisor Gibson, seconded by Supervisor Paulding, and on the following roll call vote, to wit:

AYES:

NOES:

Supervisors Gibson, Paulding and Ortiz-Legg
Supervisor Arnold
ABSENT: None
ABSTAINING: Chairperson Supervisor Peschong
the foregoing Resolution is hereby adopted on then_ day of October, 2023.

ATTEST: ,. 'f '· � .. , 11 "'.
" " .
'<' l'_. .. t"' � .... '1" ,., #
!OHN NILON, '" /
0 • •·:: • • , ._;.;\ \
Ex-Officio Clerk of t��:ao:�{f�f·, )\ •:

Supervisors '. . • .,. i;:�l .. ·:'· :: "
. ··.·-·----
··�\.,.\i
� ! ·�,'�\;� .. - ,\• .. ,,.,
�- 'I- .;
Chairperson of the Board of Supervisors

Page 2 of 76 ends

RESOLUTION NO.

PAGE 6

Page 53 of 282 ends

(SEAL)
APPROVED AS TO FORM AND LEGAL EFFECT:

RITA L. NEAL
County Counsel
By: .fY ��_y ,Js--4 {-
Deputy County Counsel
Dated: October 23, 2023
L:\Solid Waste\2023\_Reso lutions\lWMA\WMA Rejoining Att 1 Reso JPA & Joinder.docx STATE OF CA.LIFORNIA ) ss.

COUNTY OF SAN LU IS OBISPO)
!, JOHN NILON, lriterim Ex-Officio Clerkoftt:eBoard ofSuperviscrs ti"e reof,do rerebycertify the foregoing to be a full, true ard co rrect copy of an order entered ir- the mirutes of said Board of Supervisors, ar-d now remair.irg of record in my office.

Witness, my hand ar.c! seal ofsaicl Board of Supervisors on �ovef'tlbf �• 2023.

By:

JOHNNILON):' ·.,.•·••-•., .. ,_·
Interim Ex-Officio Clerk oftr,�··s1:
a&i:crs'.G
,
P
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rvisor�
UQmd (5 ��8efk:t::��:�.: ·
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Page 3 of 78 ends

,;;, ;-,�- � .. ,
f'>!''
RESOLUTION NO.

PAGE 7

Page 54 of 282 ends

Page 4 of 76 ends

EXHIBIT A
RESOLUTION NO.

PAGE 8

Page 55 of 282 ends

Page 5 of 76 ends

RESOLUTION NO.

PAGE 9

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Page 6 of 76 ends

RESOLUTION NO.

PAGE 10

Page 57 of 282 ends

Page 7 of 76 ends

RESOLUTION NO.

PAGE 11

Page 58 of 282 ends

Page 8 of 76 ends

RESOLUTION NO.

PAGE 12

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Page 9 of 76 ends

RESOLUTION NO.

PAGE 13

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Page 10 of 76 ends

RESOLUTION NO.

PAGE 14

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Page 11 of 76 ends

RESOLUTION NO.

PAGE 15

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Page 12 of 76 ends

RESOLUTION NO.

PAGE 16

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Page 13 of 76 ends

RESOLUTION NO.

PAGE 17

Page 64 of 282 ends

Page 14 of 76 ends

RESOLUTION NO.

PAGE 18

Page 65 of 282 ends

Page 15 of 76 ends

RESOLUTION NO.

PAGE 19

Page 66 of 282 ends

Page 16 of 76 ends

RESOLUTION NO.

PAGE 20

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Page 17 of 76 ends

RESOLUTION NO.

PAGE 21

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Page 18 of 76 ends

RESOLUTION NO.

PAGE 22

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Page 19 of 76 ends

RESOLUTION NO.

PAGE 23

Page 70 of 282 ends

Page 20 of 76 ends

RESOLUTION NO.

PAGE 24

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Page 21 of 76 ends

RESOLUTION NO.

PAGE 25

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Page 22 of 76 ends

RESOLUTION NO.

PAGE 26

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Page 23 of 76 ends

RESOLUTION NO.

PAGE 27

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Page 24 of 76 ends

RESOLUTION NO.

PAGE 28

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Page 25 of 76 ends

RESOLUTION NO.

PAGE 29

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Page 26 of 76 ends

RESOLUTION NO.

PAGE 30

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Page 27 of 76 ends

RESOLUTION NO.

PAGE 31

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Page 28 of 76 ends

RESOLUTION NO.

PAGE 32

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Page 29 of 76 ends

RESOLUTION NO.

PAGE 33

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Page 30 of 76 ends

RESOLUTION NO.

PAGE 34

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Page 31 of 76 ends

RESOLUTION NO.

PAGE 35

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Page 32 of 76 ends

RESOLUTION NO.

PAGE 36

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Page 33 of 76 ends

RESOLUTION NO.

PAGE 37

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Page 34 of 76 ends

RESOLUTION NO.

PAGE 38

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Page 35 of 76 ends

RESOLUTION NO.

PAGE 39

Page 86 of 282 ends

Page 36 of 76 ends

RESOLUTION NO.

PAGE 40

Page 87 of 282 ends

Page 37 of 76 ends

RESOLUTION NO.

PAGE 41

Page 88 of 282 ends

Page 38 of 76 ends

RESOLUTION NO.

PAGE 42

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Page 39 of 76 ends

RESOLUTION NO.

PAGE 43

Page 90 of 282 ends

Page 40 of 76 ends

RESOLUTION NO.

PAGE 44

Page 91 of 282 ends

Page 41 of 76 ends

RESOLUTION NO.

PAGE 45

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Page 42 of 76 ends

RESOLUTION NO.

PAGE 46

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Page 43 of 76 ends

RESOLUTION NO.

PAGE 47

Page 94 of 282 ends

Page 44 of 76 ends

RESOLUTION NO.

PAGE 48

Page 95 of 282 ends

Page 45 of 76 ends

RESOLUTION NO.

PAGE 49

Page 96 of 282 ends

Page 46 of 76 ends

RESOLUTION NO.

PAGE 50

Page 97 of 282 ends

Page 47 of 76 ends

RESOLUTION NO.

PAGE 51

Page 98 of 282 ends

Page 48 of 76 ends

RESOLUTION NO.

PAGE 52

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Page 49 of 76 ends

RESOLUTION NO.

PAGE 53

Page 100 of 282 ends

Page 50 of 76 ends

RESOLUTION NO.

PAGE 54

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Page 51 of 76 ends

RESOLUTION NO.

PAGE 55

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Page 52 of 76 ends

RESOLUTION NO.

PAGE 56

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Page 53 of 76 ends

RESOLUTION NO.

PAGE 57

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Page 54 of 76 ends

EXHIBIT B
RESOLUTION NO.

PAGE 58

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Page 55 of 76 ends

RESOLUTION NO.

PAGE 59

Page 106 of 282 ends

Page 56 of 76 ends

RESOLUTION NO.

PAGE 60

Page 107 of 282 ends

Page 57 of 76 ends

RESOLUTION NO.

PAGE 61

Page 108 of 282 ends

Page 58 of 76 ends

RESOLUTION NO.

PAGE 62

Page 109 of 282 ends

Page 59 of 76 ends

RESOLUTION NO.

PAGE 63

Page 110 of 282 ends

Page 60 of 76 ends

RESOLUTION NO.

PAGE 64

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Page 61 of 76 ends

RESOLUTION NO.

PAGE 65

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Page 62 of 76 ends

RESOLUTION NO.

PAGE 66

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Page 63 of 76 ends

RESOLUTION NO.

PAGE 67

Page 114 of 282 ends

Page 64 of 76 ends

RESOLUTION NO.

PAGE 68

Page 115 of 282 ends

Page 65 of 76 ends

RESOLUTION NO.

PAGE 69

Page 116 of 282 ends

Page 66 of 76 ends

RESOLUTION NO.

PAGE 70

Page 117 of 282 ends

Page 67 of 76 ends

RESOLUTION NO.

PAGE 71

Page 118 of 282 ends

Page 68 of 76 ends

RESOLUTION NO.

PAGE 72

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Page 69 of 76 ends

RESOLUTION NO.

PAGE 73

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Page 70 of 76 ends

RESOLUTION NO.

PAGE 74

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Page 71 of 76 ends

RESOLUTION NO.

PAGE 75

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Page 72 of 76 ends

RESOLUTION NO.

PAGE 76

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Page 73 of 76 ends

RESOLUTION NO.

PAGE 77

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Page 74 of 76 ends

RESOLUTION NO.

PAGE 78

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Page 75 of 76 ends

RESOLUTION NO.

PAGE 79

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RESOLUTION NO.

PAGE 80

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Item 9.e.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Consideration of Adoption of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan
DATE: January 9, 2024
SUMMARY OF ACTION:

Adopting the Ordinance will amend the City’s Municipal Code section 13.07.070 regarding the City’s Water Shortage Contingency Plan (WSCP).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

No cost impact to the City is anticipated with the recommended amendment.

RECOMMENDATION:

Adopt the Ordinance amending Section 13.07.030 (C)(2) of the Arroyo Grande Municipal Code regarding the WSCP.

BACKGROUND:

The California Water Code (CWC) requires urban water suppliers servicing 3,000 or more connections or supplying more than 3,000 acre-feet (AF) of water annually, to prepare and adopt an Urban Water Management Plan (UWMP) and a WSCP for submission to Department of Water Resources (DWR). The UWMP and WSCP, which are required to be filed in five-year cycles, must satisfy the requirements of the Urban Water Management Planning Act (UWMP Act) of 1983 including amendments that have been made to the UWMP Act and other applicable regulations.

On June 27, 2023, the City Council:
• Conducted a public hearing to receive input on the 2022 UMWP and WSCP; • Adopted a Resolution approving the 2022 UWMP;
• Authorized the City Manager or their designee to file the updated UWMP with DWR;

Page 128 of 282 ends

Item 9.e.

City Council
Consideration of Adoption of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan January 9, 2024

Page 2 ends

• Adopted a Resolution approving the 2022 WSCP with the modification to page 13 of the WSCP to change the number of household members to four (4) and above with 250 gallons of water per household; and
• Authorized the City Manager or their designee to file the updated WSCP to DWR.

The WSCP was modified as requested. This ordinance modifies the City Municipal Code to be consistent with the WSCP as modified.

Staff introduced an Ordinance amending the City’s Municipal Code section 13.07.070 regarding the City’s WSCP on December 12, 2023. Council spoke in support of the Municipal Code amendment and introduced the Ordinance as proposed.

ANALYSIS OF ISSUES:

The following tables illustrate why the recommended amendment provides greater equity of potable water distribution to City customers during a Stage 2 Water Shortage Emergency:

As currently written:

Maximum # of residents Units Gallons/household/day Gallons/person/day 5 12 150 30 or more
6-7 20 250 36-42
8 or greater 28 350 44 or less
With recommended amendment:

Maximum # of residents Units Gallons/household/day Gallons/person/day 4 12 150 38 or more
5-7 20 250 36-50
8 or greater 28 350 44 or less
The recommended modification to the municipal code text is shown below, with strikeout formatting showing removed text and underlined formatting showing added text (the only change being recommended is the number of household members that would be allocated 20 units of water per two-month billing period from five people to four, based on past direction):

Households with over five four people will be allowed twenty (20) units of water per two-month billing

Page 129 of 282 ends

Item 9.e.

City Council
Consideration of Adoption of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan January 9, 2024

Page 3 ends

period (two hundred fifty (250) gallons per day). Households with over seven people will be allowed twenty-eight (28) units of water per two-month billing period (three hundred fifty (350) gallons per day). The allocations contained herein may be adjusted by the city council by resolution.

The Ordinance is now ready for adoption. The Municipal Code amendment will become effective thirty (30) days after adoption.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Adopt the Ordinance as proposed;

2. Modify and reintroduce the Ordinance and direct that adoption of the Ordinance occur at a future meeting;

3. Provide other direction to staff.

ADVANTAGES:

Adoption of the Ordinance modifies the Municipal Code as requested by City Council when the WSCP was approved. The modification provides greater equity of potable water distribution among households during a Stage 2 Water Shortage Emergency.

DISADVANTAGES:

No disadvantages have been identified at this time.

ENVIRONMENTAL REVIEW:

In compliance with the California Environmental Quality Act (CEQA), City staff has determined that the ordinance does not qualify as a “project” under CEQA because the ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2), (3).) Section 15378 of the State CEQA Guidelines defines a project as the whole of an action, which could potentially result in either a direct physical change, or reasonably foreseeable indirect physical change, in the environment. Here, the ordinance will not result in any construction or development, and it will not have any other effect that would physically change the environment. The ordinance therefore does not qualify as a project subject to CEQA.

PUBLIC NOTIFICATION AND COMMENTS:

A summary of the Ordinance was published in The Tribune on 12/27/2023, pursuant to State law. The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Proposed Ordinance

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ATTACHMENT 1
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING SECTION 13.07.030 OF

THE ARROYO GRANDE MUNICIPAL CODE REGARDING

WATER SHORTAGE CONTINGENCY PLANNING AND

FINDING THE ORDINANCE EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, The California Water Code (CWC) requires urban water suppliers servicing 3,000 or more connections or supplying more than 3,000 acre-feet (AF) of water annually, to prepare and adopt an Urban Water Management Plan (UWMP) and a WSCP for submission to Department of Water Resources (DWR); and
WHEREAS, The UWMP and WSCP, which are required to be filed in five-year cycles, must satisfy the requirements of the Urban Water Management Planning Act (UWMP Act) of 1983 including amendments that have been made to the UWMP Act and other applicable regulations; and
WHEREAS, the WSCP is codified in the City of Arroyo Grande Municipal Code, Section

13.07.030; and
WHEREAS, on June 27, 2023, City Council
• Conducted a public hearing to receive input on the 2022 UMWP and WSCP; • Adopted a Resolution approving the 2022 UWMP:
• Authorized the City Manager or their designee to file the updated UWMP with DWP; • Adopted a Resolution approving the 2022 WSCP with the modification to page 13 of the Water Shortage Contingency Plan to change the number of household members to four (4) and above with 250 gallons of water per household; • Authorized the City Manager or their designee to file the updated WSCP to DWP; and
• Authorized the City Manager or their designee to file the updated WSCP with DWP; and
WHEREAS, The WSCP was modified as requested; and
WHEREAS, without a change to the Municipal Code, City regulations are inconsistent with the current WSCP; and
WHEREAS, the recommended amendment provides greater equity to City customers during a Stage 2 Water Shortage Emergency.
65501.00002\41296594.1

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ORDINANCE NO.

PAGE 2
-2-

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS:

SECTION 1. Incorporation. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Environmental. The City Council finds that this ordinance is exempt from the California Environmental Quality Act ("CEQA") because the ordinance does not qualify as a “project” under CEQA and because the ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2), (3).) Section 15378 of the State CEQA Guidelines defines a project as the whole of an action, which could potentially result in either a direct physical change, or reasonably foreseeable indirect physical change, in the environment.

Here, the ordinance will not result in any construction or development, and it will not have any other effect that would physically change the environment. The ordinance therefore does not qualify as a project subject to CEQA.

SECTION 3. Code Amendment. Section 13.07.030(C)(2) of the Arroyo Grande Municipal Code is hereby amended to read as follows (additions shown in underline and deletions shown in strikethrough):

Upon adoption of a Stage 2 Water Shortage Emergency, restrictions and limits shall be imposed through the implementation of household allocations of water units for residential customers. All residential customers will be allocated units of water deemed necessary for an average household size (one unit of water is equal to one hundred (100) cubic feet or seven hundred forty-eight (748) gallons). Any residential customer using over the assigned baseline unit amount may be subject to citation and shall be subject to the imposition of mandatory financial penalties, which shall be set forth in the resolution adopted by the city council and be based upon the severity of the water shortage emergency. Each household shall be allowed twelve (12) units of water per two-month billing period (which is equivalent to one hundred fifty (150) gallons per household per day). Households with over five four people will be allowed twenty (20) units of water per two-month billing period (two hundred fifty (250) gallons per day). Households with over seven people will be allowed twenty-eight (28) units of water per two-month billing period (three hundred fifty (350) gallons per day). The allocations contained herein may be adjusted by the city council by resolution.

SECTION 6. Publication. A summary of this ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five days prior to the City Council meeting at which the proposed ordinance is to be adopted. A certified copy of the full text of the proposed ordinance shall be posted in the office of the City Clerk. Within 15 days after adoption of the ordinance, the summary with the names of those City Council members voting for and against the ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted ordinance.

Page 132 of 282 ends

ORDINANCE NO.

PAGE 3
-3-
SECTION 7. Effective Date. This ordinance shall become effective 30 days after adoption.

SECTION 8. Severability. Should any provision of this ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this ordinance or the application of this ordinance to any other person or circumstance, and, to that end, the provisions hereof are severable. The City Council declares that it would have adopted all the provisions of this ordinance that remain valid if any provisions of this ordinance are declared invalid.

SECTION 9. Records. The documents and materials associated with this ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at 300 E. Branch Street, Arroyo Grande, CA 93420. The City Clerk is the custodian of the record of proceedings.

On motion by Council Member , seconded by Council Member , and by the following roll call vote to wit:

AYES:

NOES:

ABSENT:
the foregoing Ordinance was adopted this day of , 2024.

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ORDINANCE NO.

PAGE 4
-4-

CAREN RAY RUSSOM, MAYOR
ATTEST:

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:

MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:

ISAAC ROSEN, CITY ATTORNEY

Page 134 of 282 ends

MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 9.e. – January 9, 2024 City Council Meeting Consideration of Adoption of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan
DATE: January 9, 2024
Attached is correspondence received for the above reference item. cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Clerk
City Website and Public Review Binder
Enc

Page 135 of 282 ends

1 Jessica Matson
From: Claudine Lingo >
Sent: Sunday, January 7, 2024 2:35 PM
To: Caren Ray Russom; Kristen Barneich; Jim Guthrie; Kate Secrest; Lan George Cc: Jessica Matson; Bill Robeson
Subject: City Council Agenda Item 9.e on the January 9, 2024 Agenda Do I understand this correctly ... the water allocations will be established based solely on the number of residents in a house/townhouse/condo/apartment with no regard to the size of the property? In other words, will 2 people living in a house on a 1/2 acre lot (or 1 acre lot or 10 acre lot) be allocated the same amount of water as 2 people living in a townhouse/condo/apartment with no lot to maintain? If so, please help me understand how that is equitable. Also how will the City verify the number of people living in a house/townhouse/condo/apartment?
We had to replace our landscaping in 2023, because many of our drought tolerant plants had died due to the lack of a sufficient amount of water in 2022. We replaced the dead drought tolerant plants with cacti and succulents, so we anticipate we'll use even less water than we had.

I know that Caren, Kristin and Lan have heard me say this before, but let me reiterate:

We are very water conservation oriented since we lived thru the water shortage in the 1970s when the catch phrase “If it’s yellow, it’s mellow. If it’s brown, flush it down.” was coined. Even with all of our effort to conserve water as itemized below, it would be very difficult to use only 12 cons during summer months in particular.

Plus, we don't even water the trees on about half of our property.

Following are the water conservation efforts we have maintained: (1) not flushing the toilet after each use; (2) catching water in buckets while the water warms up to use to water down pavers where our dog potties to eliminate odors and stains or to water plants; (3) requiring house guests to capture the water in buckets also; (4) using rain water captured in 2 rain barrels and buckets to water plants; (5) emptying water from pet bowls that have debris in it to use for watering plants, (6) not letting water run while brushing teeth, etc.; (7) turning off the irrigation when it rains; (8) when we bought our house, we had the builder put in only drought tolerant plants and no lawn; and (9) the showers, faucets and toilets are low flow/low flush.

In my opinion, there is a flaw in the logic of this allocation methodology and would encourage the City to reexamine the allocation methodology to make it more equitable.

I am very much opposed to this methodology being implemented. I would suggest that the City prohibit installing/replacing lawns; it seems to me that would save a whole lot of water. I don't understand why that wasn't implemented years ago.

Sincerely,
Claudine Lingo
Resident of Kate Secrest's District

Page 136 of 282 ends

Item 9.f.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Consideration of Award of Contract to Cushman Contracting Corporation for Construction of the Swinging Bridge Retrofit Project, PW 2021-06 and Find the Action Exempt from CEQA
SUMMARY: Awarding a contract for the construction of the Swinging Bridge Retrofit Project and finding the action exempt from California Environmental Quality Act (“CEQA”) under the CEQA Class 1 Exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301).

DATE: January 9, 2024
SUMMARY OF ACTION:

Award a construction contract for the Swinging Bridge Retrofit Project (Project) to Cushman Contracting Corporation (Cushman).

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The FY 2023-24 Capital Improvement Program (CIP) budget includes $1,456,589 for the Swinging Bridge Retrofit Project consisting of the following funds: $500,000 of federal Community Project Funding/Congressionally Directed Spending (CPFCDS) funds, $356,297 of American Rescue Plan Act (ARPA) funds, and $600,292 of sales tax carryover funds.

Six bids were received by the bid opening date and time of December 14, 2023, 2:00 PM.

Bids ranged from $937,000 to $1,961,758.50. The low bid of $937,000 with a 10% contingency of $93,700, design/construction support, and construction management costs of $155,000, for a total of $1,185,700.

Page 137 of 282 ends

Item 9.f.

City Council
Consideration of Award of Contract to Cushman Contracting Corporation for Construction of the Swinging Bridge Retrofit Project, PW 2021-06 and Find the Action Exempt from CEQA
January 9, 2024

Page 2 ends

RECOMMENDATION:
1) Award a contract for the Swinging Bridge Retrofit Project to Cushman Contracting Corporation in the amount of $937,000, in substantially final form subject to any minor, technical or non-substantive changes approved by the City Manager in consultation with the City Attorney; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $93,700, for unanticipated costs during the construction phase of the Project; and 3) Determine that the Project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301).

BACKGROUND:

The Swinging Bridge was originally constructed in early 1875 by the Short family, whose land was divided by the Arroyo Grande Creek. The bridge spans a total length of 171 feet and is suspended 40 feet above the creek. The bridge is owned and maintained by the City of Arroyo Grande and is the only bridge of its kind in California. The bridge was damaged by a falling tree in March 1995. With strong community support, it was restored in May 1995. However, during a subsequent review of the bridge, there were indications of structural deficiencies in the foundation. In 2016, a capital improvement project was added to the budget for Phase 1, which consisted of an evaluation of the critical components of the bridge by a structural engineer. Then, based on the findings of the evaluation, Phase 2 of the project would consist of the preparation of plans, specifications and cost estimates. This would allow the City to publicly advertise the project and through the bidding process, select a contractor to complete permanent repairs. Phase 3 would be the construction of the repairs.

Phase 1 was completed in 2016 and identified the needed repairs for Phase 2. The evaluation prepared in 2016 also recommended a load restriction of no more than five people on the bridge at any given time until Phases 2 and 3 were completed.

Phases 2 and 3 of the Swinging Bridge project were included in the Capital Improvement Budget for the FY 2021-23 Biennial Budget with a budget of $616,269 of Local Sales Tax Funds. On December 14, 2021, the City Council approved construction plans and specifications for retrofitting and upgrading the structural components of the Swinging Bridge. The Project consisted of removing and replacing the existing cables and helical anchors, reinforcing the existing concrete abutments, cleaning and painting the existing towers, and tightening and/or installing bolts at the suspension bridge wood connections.

At the time, the total estimate for construction of the project was $730,870.

Page 138 of 282 ends

Item 9.f.

Page 3 ends

During the bidding process for the project, the condition of the existing wood members of the bridge itself was reviewed in detail and it was determined that the treated lumber on the bridge had exceeded its useful life. To address this, an Addendum was issued presenting plans that contained a design for replacing the wood members. On February 1, 2022, two bids were received for the project. Based on the bids received, if only the base bid (structural repairs) was awarded, the total estimate for the project would be approximately $662,100. If replacement and painting of the treated lumber as an option, the total estimate for the project would range from approximately $831,200 to $978,400.

Upon receiving and reviewing the bids, staff determined that, had the replacement of the bridge’s existing wood members been identified prior to bid advertisement, it would have been part of the base bid and the required contractor licensing would have included both Class A and Class B licenses, resulting in a larger pool of potential contractors and perhaps a more competitive bidding environment. Based on these factors, on February 22, 2022, the City Council rejected all bids and directed staff to solicit new bids after modifications are made to the construction documents to include replacement and painting of the wood members as part of the base bid, and to include Class A and Class B contractor licensing for the project.

Once those modifications were made, the project was rebid on October 26, 2022. On the bid opening date of November 29, 2022, two bids were received for the project, ranging from $880,061 to $1,431,000. Just before the Project was awarded, the City was notified that Federal Earmark funding of $500,000, under the “Community Project Funding/Congressionally Directed Spending (CPFCDS)” program, was allocated to the Project.

For the City to use this Federal funding to construct the Project, the Project needed to be “federalized.” This involved rebidding the project with federal language in the bid package, including rejection of all bids previously received and gaining federal approval of the design. On February 14, 2023, the City Council rejected the previous bids and directed staff to solicit new bids after the bid documents were modified to accommodate the federal funding. The paperwork associated with federalizing the project was completed November 7, 2023, and federal funds were encumbered at that time. The project was advertised that day on the City’s website, in the Tribune, and to appropriate trade journals.

On December 12, 2023, City Council appropriated $356,297 of ARPA funds to this project. The justification for the use of ARPA funds is to replace lost public sector revenues (referred to as the “revenue loss” use), using this funding to provide government services to the extent of the reduction in revenue experienced during the pandemic.

Six bids were received by the bid opening date and time of December 14, 2023, 2:00 PM.

Bids ranged from $937,000-$1,961,758.50. The low bid of $937,000 was received from Cushman Contracting Corporation.

Page 139 of 282 ends

Item 9.f.

Page 4 ends

ANALYSIS OF ISSUES:

This unique and iconic bridge provides safe pedestrian travel between the gazebo in Olohan Alley at Short Street and Heritage Park. It is well-loved by residents and is a tourist attraction for visitors.

Cushman listed multiple references, all of which involved construction, rehabilitation, or modification of pedestrian bridges. All references that responded indicated that this contractor performed quality work, was responsive, and finished the projects on time and on budget.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Award a contract for the Swinging Bridge Retrofit Project to Cushman Contracting Corporation in the amount of $937,000, in substantially final form subject to any minor, technical or non-substantive changes approved by the City Manager in consultation with the City Attorney; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $93,700, for unanticipated costs during the construction phase of the project; and 3) Determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301);

2. Do not approve staff’s recommendations and request further information;

3. Modify staff’s recommendation and approve; or

4. Provide other direction to staff.

ADVANTAGES:

Retrofit of the Swinging Bridge will remove the 5-person maximum weight limit and provide a safe non-motorized crossing of Arroyo Grande Creek.

This project is anticipated to take 140 working days to complete. Award of the project at this time will allow for an estimated project start date of February 6, 2024, and completion on August 23, 2024, in advance of the Harvest Festival in September. Starting the project in February enables materials with long lead times to be purchased so that work in the creek can be performed during the allowable window of June 3rd through September 30th.

Page 140 of 282 ends

Item 9.f.

Page 5 ends

DISADVANTAGES:

The Swinging Bridge will be closed during construction and some adjacent parking spaces will be needed to accommodate construction activities. Adjacent residents and businesses will experience construction noise during the project.

ENVIRONMENTAL REVIEW:

The project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301). A Notice of Exemption for this project was filed with the County of San Luis Obispo on February 18, 2021. As part of the design, permits for this project have been obtained from California Fish and Wildlife and Regional Water Quality Control Board. Mitigation as required by these permits has been incorporated into the plans and specifications.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Attachments:

1. Bid Opening Log Sheet

2. Proposed Agreement

Page 141 of 282 ends

ATTACHMENT 1

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CONTRACT
for the Construction of:

THE RETROFIT OF SWINGING BRIDGE OVER ARROYO GRANDE CREEK THIS AGREEMENT, made and entered into this 9th day of January, 2024, by and between the CITY OF ARROYO GRANDE, a municipal corporation of the State of California, hereinafter designated City, party of the first part, and CUSHMAN CONTRACTING CORPORATION, hereinafter designated as Contractor, party of the second part,
WITNESSETH: That the parties hereto do mutually agree as follows:

ARTICLE I. Scope of Work. For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by City, Contractor agrees with City to furnish all materials, equipment and labor and construct facilities for City, and to perform and complete in a good and workmanlike manner all the work pertaining thereto shown on the plans and described in the specifications hereto attached, and to furnish at his own proper cost and expense all tools, equipment, labor, and materials necessary therefore, except such materials as in the said specifications are stipulated to be furnished by City, and to do everything required by this Contract and the said specifications and plans, and the requirements of the Engineer under them, to wit:

Item Item Unit of Estimated Item Price Total
No. Description Measure Quantity (in figures) (in figures)

BASE BID
1 BRIDGE RETROFIT LS 1 937,000 937,000
Base Bid Total $937,000
Nine hundred thirty-seven thousand dollars and zero cents (Price in Words) Company Name: Cushman Contracting Corporation
The Bidder shall break down the lump sum price per the following Schedule of Values:

Prices listed below shall total the lump sum price above.

1. Mobilization $ 206,520

2. Remove existing wind cables and helical anchors and install new wind cables and helical anchors $ 90,000

3. Install new CIDH piles and pile cap to reinforce existing abutments $ 152,000

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4. Remove existing rod hangers and replace with new cable/chain hangers and adjust bridge profile $ 98,000

5. Clean and paint existing and new steel at towers and dispose of lead paint. Clean and paint new steel hardware and existing galvanized steel members. $ 54,000

6. Install new backspan cables at each tower at each abutment and install new helical anchors at ends $ 85,000

7. Remove and replace existing planters to permit installation of new backspan cables and helical anchors at Abutment 1 $ 44,600

8. Remove and replace existing landscaping, decorative hardscape, curb and gutter, and AC paving to permit installation of new backspan cables and helical anchors at Abutment 2
$ 41,500

9. Removal of existing wood members and replacing each component with new wood members and composite decking. Install new center 2-3x6 stringers. Remove existing steel connections, paint and reinstall. Remove and reinstall existing chain link fabric. Install new steel hardware.
$ 126,750

10.Paint new wood members
$ 15,120

11.Miscellaneous work such as: pedestrian detour signing, temporary construction fencing for work area, Temporary silt fence, permit compliance $ 4,500

12.All other work shown on the plans, and other work required to complete the work listed in the schedule of values
$ 10

13.Install a composite lumber cap added to the top of the wood railing $ 15,000

14.Install new chain link fabric $ 4,000
ARTICLE II. Compensation and Payment. For furnishing all said equipment, materials and labor, performing demolition as required, and doing all the work contemplated and embraced in this Contract; and for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements or from any unforeseen difficulties which may

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arise or be encountered in the prosecution of the work until its acceptance by City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work, except such as in the said specifications are expressly stipulated to be borne by City; and for well and faithfully completing the work and the whole thereof, in the manner shown and described in the said plans and specifications and in accordance with the requirements of the City Engineer under them, City will pay and Contractor shall receive as full compensation therefore the amounts for such work as installed for the unit prices bid therefore in accordance with the proposal of Contractor.

Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by the City to the Contractor no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the Agreement fully performed, and a final Certificate for Payment has been issued by the City.

This Agreement is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This Agreement hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

ARTICLE III. Full Performance. City hereby promises and agrees with said Contractor to employ, and does hereby employ, said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth in the specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to full performance of the covenants herein contained.

ARTICLE IV. Contract Documents. Contract Documents shall consist of The Notice to Contractors, the Statement of Prevailing Wages, the Bid Requirements, the Contract Bid, the Bond for Faithful Performance, the Bond for Materials and Laborers, the Contract Agreement, the Standard Specifications & Engineering Standards, the Special Provisions and the Project Plans mentioned therein and titled “THE RETROFIT OF SWINGING BRIDGE OVER ARROYO GRANDE CREEK, PW 2021-06” all of which are hereto attached and are hereby incorporated in and made a part of this Contract.

ARTICLE V. Bonds. Contractor shall forthwith furnish in triplicate, a faithful performance bond in an amount equal to 100% of the contract price and a labor and materials bond in an amount equal to 100% of the contract price, both bonds to be written by a surety company acceptable to City and in the form prescribed by law.

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ARTICLE VI. Time for Completion. All of Contractor’s work on the Project shall be completed within durations established for the individual activities as set forth in the Project Construction Schedule. All work shall commence ten (10) working days from the start of contract time. Contractor shall refer to the invitations for bids, and Project Plans and Specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all individual Prime Contractors to the City comprises the entire “Project” and shall be commenced and completed in conformance with the Project Construction Schedule.

The entire Project shall be completed within 140 working days.

ARTICLE VII. Liquidated Damages. Pursuant to Government Code Section 53069.85, if work is not completed within the contract time or in strict accordance with the Project Schedule, it is understood, acknowledged and agreed that the City will suffer damage. It is therefore agreed that the Contractor shall pay to the City the sum of Three thousand and six hundred ($3,600.00) for each and every calendar day of delay beyond the Contract Time, or beyond any completion schedule, construction schedule or Project milestones established in or pursuant to the Project Schedule, or beyond the time indicated in the Project Schedule for any individual Contract activity.

Contractor expressly understands, acknowledges and agrees that such liquidated damages can and shall be imposed if the Contractor does not meet each and every aspect of any activity schedule, completion schedule, construction schedule or Project milestones established in or pursuant to the Project Schedule. If the City accepts work or makes any payment under this Agreement after a default by reason of delays, the acceptance of such work and/or payment(s) shall in no respect constitute a waiver or modification of any provisions regarding Contract Time, a completion schedule, the Project Schedule or the accrual of liquidated damages. In the event the same is not paid, the Contractor further agrees that the City may deduct the amount thereof from any money due or that may become due the Contractor under the Agreement. This paragraph does not exclude recovery of damages under provisions of the Contract Documents, and is expressly in addition to the City’s ability to seek other damages.

Contractor is to refer to the Project Construction Schedule for duration of individual activities. Liquidated damages may be assessed if any individual activity duration exceeds the time indicated for that activity on the Project Construction Schedule.

ARTICLE VIII. Indemnification. Contractor shall indemnify the City as set forth in Section 7-1.05 of the Standard Specifications and Engineering Standards.

ARTICLE IX. Insurance. Contractor shall provide insurance as set forth in Section 7-

1.06 of the Standard Specifications and Engineering Standards. Maintenance of required insurance coverage is a material element of this Contract and failure to maintain or renew coverage or to provide evidence of renewal shall be a material breach of this Contract.

ARTICLE X. Governing Documents. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and

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the bid or proposal therefore, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said bid or proposal conflicting herewith.

ARTICLE XI. Compliance with Statutes and Regulations. Contractor will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders.

ARTICLE XII. Notice. All notices or other official correspondence relating to contractual matters between the parties hereto shall be made by personal service or by first class mail, postage prepaid, addressed to the parties as follows:

City: City Clerk
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, California 93420
Contractor: Kyle Cushman
Cushman Contracting Corporation
5254 Overpass Road
Goleta, CA 93111
ARTICLE XIII. Severability. If any part of this Contract is held invalid by a court of competent jurisdiction, the balance shall retain its full force and effect.

ARTICLE XIV. Governing Law; Jurisdiction. This Contract will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Contract will be in San Luis Obispo County, California.

ARTICLE XV. Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.

ARTICLE XVI. Provisions Required by Law. Each and every provision of law and clause required by law to be inserted in this Contract, including but not limited to the following statutorily required provisions, shall be deemed to be inserted herein and the Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.

The following statutorily required provisions hereby apply to this contract:

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Record Audit. In accordance with Government Code, Section 8546.7, records of both the City and the Contractor shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

Retention of Securities. Public Contract Code Section 22300 permits the substitution of securities for any monies withheld by a public agency to ensure performance under a contract, at the request and expense of the Contractor.

Claims. In accordance with the requirements of Public Contract Code Section 9204(e), a copy of Public Contract Code Section 9204 is attached hereto and made a part hereof.

Prevailing Wages and DIR Registration. In accordance with California Labor Code Section 1725.5, Contractors and Subcontractors (as defined by California Labor Code Section 1722.1) bidding on or engaging in the performance of any Public Works contracts in California shall be registered with the Department of Industrial Relation.

In accordance with California Labor Code Section 1770 and 1773, the City has determined that prevailing wage rates apply to this project. Copies of the prevailing rates of per diem wages applicable to this Contract are available from the California Division of Labor Statistics and Research at www.dir.ca.gov/dslr/PWP/index.htm or 455 Golden Gate Ave. 9th Floor, San Francisco, CA 94102. Any employee whose type of work is not covered by any of the classified wage rates shall be paid not less than the rate of wage listed for the classification which most nearly corresponds to the type of work performed.

Pursuant to California Labor Code Section 1775, the Contractor shall forfeit no more than $200 per calendar day, or portion of a day, for each worker paid less than the prevailing rates for such work or craft, and the penalty shall be imposed and distributed pursuant to Section 1775.

The following Labor Code sections are hereby referenced and made a part of this Agreement:

1. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.

3. Section 1777.5 - Apprenticeship Requirements.

4. Section 1813 - Penalty for Failure to Pay Overtime.

5. Sections 1810 and 1811 - Working Hour Restrictions.

6. Section 1776 - Payroll Records.

7. Section 1773.8 - Travel and Subsistence Pay.

The City will not recognize any claims for additional compensation because of the payment of the wages set forth in the Contract.

In accordance with the requirements of Labor Code Section 1771.4(a)(1), this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations

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In accordance with the provisions of the California Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.17 of the California Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid or may have been paid to a debarred subcontractor by a contractor on the Project shall be returned to the Agency.

The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

IN WITNESS WHEREOF: The parties hereto have caused this Contract to be executed the day and year first above written.

CITY OF ARROYO GRANDE CONTRACTOR
By: By:

Mayor
Title
ATTEST:

City Clerk

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Attachment: Public Contract Code Section 9204
9204.
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner. (a) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project.
(b) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project.
(B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project.
(3) (A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency.
(B) “Public entity” shall not include the following:

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(i) The Department of Water Resources as to any project under the jurisdiction of that department.
(ii) The Department of Transportation as to any project under the jurisdiction of that department.
(iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
(v) The Military Department as to any project under the jurisdiction of that department.
(vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.
(5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor.
(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim.
(C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified

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mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion.
(D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.

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(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section.
(f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe

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reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2027, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2027, deletes or extends that date.

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ATTACHMENT 2
Attachment 2: Caltrans LAPM Exhibit 12-G - Required Federal-Aid Contract Language

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
14 EXHIBIT 12-G: REQUIRED FEDERAL-AID CONTRACT LANGUAGE (For Local Assistance Construction Projects)
The following language must be incorporated into all Local Assistance Federal-aid construction contracts.

The following language, with minor edits, was taken from the Code of Federal Regulations.

MAINTAIN RECORDS AND SUBMIT REPORTS DOCUMENTING YOUR PERFORMANCE UNDER THIS

SECTION

1. DISADVANTAGED BUSINESS ENTERPRISES (DBE)......................................................................................25 A. Nondiscrimination Statement......................................................................................................................26 B. Contract Assurance......................................................................................................................................26 C. Prompt Progress Payment...........................................................................................................................26 D. Prompt Payment of Withheld Funds to Subcontractors...........................................................................26 E. Termination and Replacement of DBE Subcontractors............................................................................27 F. Commitment and Utilization ........................................................................................................................28 G. Running Tally of Attainments......................................................................................................................29 H. Commercially Useful Function....................................................................................................................29 I. Use of Joint Checks......................................................................................................................................31

2. BID OPENING ......................................................................................................................................................31

3. BID RIGGING .......................................................................................................................................................31

4. CONTRACT AWARD...........................................................................................................................................31

5. CONTRACTOR LICENSE....................................................................................................................................31

6. CHANGED CONDITIONS ....................................................................................................................................31

7. BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES ........................................32

8. BUY AMERICA...................................................................................................................................................33

9. QUALITY ASSURANCE ....................................................................................................................................33

10. PROMPT PAYMENT..........................................................................................................................................34

11. FORM FHWA-1273 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONTRACTS...........................34

12. FEMALE AND MINORITY GOALS....................................................................................................................49

13. TITLE VI ASSURANCES....................................................................................................................................50

14. FEDERAL TRAINEE PROGRAM ......................................................................................................................55

15. PROHIBITION OF CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE EQUIPMENT AND SERVICES..........................................................................................................................................................56

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
15 1. DISADVANTAGED BUSINESS ENTERPRISES (DBE)
The contractor, subrecipient or subcontractor shall take necessary and reasonable steps to ensure that DBEs have opportunity to participate in the contract (49 CFR 26). To ensure equal participation of DBEs provided in 49 CFR 26.5, the Agency shows a contract goal for DBEs. The prime contractor shall make work available to DBEs and select work parts consistent with available DBE subcontractors and suppliers.

The prime contractor shall meet the DBE goal shown elsewhere in these special provisions or demonstrate that they made adequate Good Faith Efforts (GFE) to meet this goal. An adequate GFE means that the bidder must show that it took all necessary and reasonable steps to achieve a DBE goal that, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to meet the DBE goal.

If the DBE goal is not met, the contractor needs to complete and submit the DBE GFE documentation as described in Local Assistance Procedures Manual (LAPM) Chapter 9, Section 9.8 within 5 (five) days of bid opening.

It is the prime contractor’s responsibility to verify that the DBE firm is certified as a DBE on the date of bid opening by using the California Unified Certification Program (CUCP) database and possesses the most specific available North American Industry Classification System (NAICS) codes and Work Code applicable to the type of work the firm will perform on the contract. Additionally, the prime contractor is responsible to document this verification by printing out the CUCP data for each DBE firm. A list of DBEs certified by the CUCP can be found at:
https://dot.ca.gov/programs/civil-rights/dbe-search.

DBE participation will only count toward the California Department of Transportation’s federally mandated statewide overall DBE goal if the DBE performs a commercially useful function under 49 CFR 26.55.

Credit for materials or supplies the prime contractor purchases from DBEs counts towards the goal in the following manner:
 100 percent counts if the materials or supplies are obtained from a DBE manufacturer.  60 percent counts if the materials or supplies are obtained from a DBE regular dealer.  Only fees, commissions, and charges for assistance in the procurement and delivery of materials or supplies count if obtained from a DBE that is neither a manufacturer nor regular dealer. 49 CFR

26.55 defines "manufacturer" and "regular dealer."
The prime contractor receives credit towards the goal if they employ a DBE trucking company that performs a commercially useful function as defined in 49 CFR 26.55(d) as follows:
 The DBE must be responsible for the management and supervision of the entire trucking operation for which it is responsible on a particular contract, and there cannot be a contrived arrangement for the purpose of meeting DBE goals.
 The DBE must itself own and operate at least one fully licensed, insured, and operational truck used on the contract.
 The DBE receives credit for the total value of the transportation services it provides on the Contract using trucks it owns, insures, and operates using drivers it employs.  The DBE may lease trucks from another DBE firm, including an owner-operator who is certified as a DBE. The DBE who leases trucks from another DBE receives credit for the total value of the transportation services the lessee DBE provides on the Contract.  The DBE may also lease trucks from a non-DBE firm, including from an owner-operator. The DBE that leases trucks equipped with drivers from a non-DBE is entitled to credit for the total value of transportation services provided by non-DBE leased trucks equipped with drivers not to exceed the value of transportation services on the contract provided by DBE-owned trucks or leased trucks with DBE employee drivers. Additional participation by non-DBE owned trucks equipped with drivers receives credit only for the fee or commission it receives as a result of the lease arrangement.  The DBE may lease trucks without drivers from a non-DBE truck leasing company. If the DBE leases trucks from a non-DBE truck leasing company and uses its own employees as drivers, it is entitled to credit for the total value of these hauling services.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
16  A lease must indicate that the DBE has exclusive use of and control over the truck. This does not preclude the leased truck from working for others during the term of the lease with the consent of the DBE, so long as the lease gives the DBE absolute priority for use of the leased truck. Leased trucks must display the name and identification number of the DBE.

A. NONDISCRIMINATION STATEMENT
The contractor, subrecipient or subcontractor will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the Local Agency components of the DBE Program Plan, the contractor, subrecipient or subcontractor will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

B. CONTRACT ASSURANCE
Under 49 CFR 26.13(b): The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as non-responsible.

C. PROMPT PROGRESS PAYMENT
In accordance with California Business and Professions Code section 7108.5, the prime contractor or subcontractor shall pay to any subcontractor, not later than seven days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed the contractor on account of the work performed by the subcontractors, to the extent of each subcontractor’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from the prime contractor or subcontractor to a subcontractor, the prime contractor or subcontractor may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subcontractor, of 2 percent of the amount due per month for every month that payment is not made.

In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and nonDBE subcontractors.

D. PROMPT PAYMENT OF WITHHELD FUNDS TO SUBCONTRACTORS
No retainage will be held by the Agency from progress payments due to the prime contractor. Prime contractors and subcontractors are prohibited from holding retainage from subcontractors. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval.

Any violation of these provisions shall subject the violating contractor or subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.

Any violation of these provisions of Prompt Progress Payment and Prompt Payment of Withheld Funds to Subcontractors shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
17 remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.

E. TERMINATION AND REPLACEMENT OF DBE SUBCONTRACTORS
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the contractor obtains the Agency’s written consent. The prime contractor shall not terminate or replace a listed DBE for convenience and perform the work with their own forces or obtain materials from other sources without prior written authorization from the Agency. Unless the Agency’s prior written consent is provided, the contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 15-G Construction Contract DBE Commitment form, included in the Bid.

Termination of DBE Subcontractors
After a contract with a specified DBE goal has been executed, termination of a DBE may be allowed for the following, but not limited to, justifiable reasons with prior written authorization from the Agency:

1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for the project.

2. The Local Agency stipulated that a bond is a condition of executing the subcontract and the listed DBE fails to meet the Local Agency’s bond requirements.

3. Work requires a contractor's license and listed DBE does not have a valid license under Contractors License Law, or is not properly registered with the California Department of Industrial Relations as a public works contractor.

4. Listed DBE fails or refuses to perform the work or furnish the listed materials (failing or refusing to perform is not an allowable reason to remove a DBE if the failure or refusal is a result of bad faith or discrimination).

5. Listed DBE's work is unsatisfactory and not in compliance with the contract.

6. Listed DBE is ineligible to work on the project because of suspension or debarment.

7. Listed DBE becomes bankrupt or insolvent or exhibits credit unworthiness.

8. Listed DBE voluntarily withdraws with written notice from the Contract

9. Listed DBE is ineligible to receive credit for the type of work required.

10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on the Contract.

11. The Agency determines other documented good cause.

To terminate a DBE or to terminate a portion of a DBE's work, the contractor must use the following procedures:

1. Send a written notice to the DBE of Contractor’s intent to use other forces or material sources and include one or more justifiable reasons listed above. Simultaneously send a copy of this written notice to the Agency. The written notice to the DBE must request they provide any response within five (5) business days to both the Contractor and the Agency by either acknowledging their agreement or documenting their reasoning as to why the use of other forces or sources of materials should notoccur.

2. If the DBE does not respond within 5 business days, Contractor may move forward with the request as if the DBE had agreed to Contractor’s written notice.

3. Submit Contractor’s DBE termination request by written letter to the Agency and include:
 One or more above listed justifiable reasons along with supporting documentation.  Contractor’s written notice to the DBE regarding the request, including proof of transmission and tracking documentation of Contractor’s written notice
 The DBE's response to Contractor’s written notice, if received. If a written response was not provided, provide a statement to that effect.

The Agency shall respond in writing to Contractor’s DBE termination request within 5 business days.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
18 Replacement of DBE Subcontractors
After receiving the Agency’s written authorization of DBE termination request, the Contractor must obtain the Agency’s written agreement for DBE replacement. The Contractor must find or demonstrate GFEs to find qualified DBE replacement firms to perform the work to the extent needed to meet the DBE commitment.

The following procedures shall be followed to request authorization to replace a DBE firm:

1. Submit a request to replace a DBE with other forces or material sources in writing to the Agency which must include:
a. Description of remaining uncommitted work items made available for replacement DBE solicitation and participation.
b. The proposed DBE replacement firm's business information, the work they have agreed to perform, and the following:
 Quote for bid item work and description of work to be performed  Proposed subcontract agreement and written confirmation of agreement to performon the Contract
 Revised Subcontracting Request form
 Revised Exhibit 15-G: Construction Contract DBE Commitment

2. If Contractor has not identified a DBE replacement firm, submit documentation of the Contractor’s GFEs to use DBE replacement firms within 7 days of Agency's authorization to terminate the DBE. The Contractor may request the Agency's approval to extend this submittal period to a total of 14 days.

Submit documentation of actions taken to find a DBE replacement firm, such as:
 Search results of certified DBEs available to perform the original DBE work identified and/or other work the Contractor had intended to self-perform, to the extent needed to meet the DBE commitment
 Solicitations of DBEs for performance of work identified  Correspondence with interested DBEs that may have included contract details and requirements  Negotiation efforts with DBEs that reflect why an agreement was not reached  If a DBE's quote was rejected, provide Contractor’s reasoning for the rejection, such as why the DBE was unqualified for the work, or why the price quote was unreasonable or excessive  Copies of each DBE's and non-DBE's price quotes for work identified, as the Agency may contact the firms to verify solicitation efforts and determine if the DBE quotes are substantially higher  Additional documentation that supports the GFE
The Agency shall respond in writing to the Contractor’s DBE replacement request within five (5) business days.

The Contractor must submit a revised Subcontracting Request form if the replacement plan is authorized by the Agency.

F. COMMITMENT AND UTILIZATION
The Agency’s DBE program must include a monitoring and enforcement mechanism to ensure that DBE commitments reconcile to DBE utilization.

The bidder shall complete and sign Exhibit 15-G Construction Contract DBE Commitment included in the contract documents regardless of whether DBE participation is reported. The bidder shall provide written confirmation from each DBE that the DBE is participating in the Contract. LAPM Exhibit 9-I: DBE Confirmation or equivalent form and DBE’s quote must be submitted. The written confirmation must be submitted no later than 4pm on the 5th day after bid opening. If a DBE is participating as a joint venture partner, the bidder shall submit a copy of the joint venture agreement.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
19 If the DBE Commitment form, Exhibit 15-G, is not submitted with the bid, it must be completed and submitted by all bidders to the Agency within five (5) days of bid opening. If the bidder does not submit the DBE Commitment form within the specified time, the Agency will find the bidder’s bid nonresponsive.

The prime contractor shall use each DBE subcontractor as listed on Exhibit 15-G: Construction Contract DBE Commitment unless they receive written authorization for a termination or replacement from the Agency.

The Agency shall request the prime contractor to:

1. Notify the Resident Engineer or Inspector of any changes to its anticipated DBE participation

2. Provide this notification before starting the affected work

3. Maintain records including:
 Name and business address of each 1st-tier subcontractor  Name and business address of each DBE subcontractor, DBE vendor, and DBEtrucking company, regardless of tier
 Date of payment and total amount paid to each DBE (see Exhibit 9-F: Monthly Disadvantaged Business Enterprise Payment)
If the prime contractor is a DBE contractor, they shall include the date of work performed by their own forces and the corresponding value of the work.

Before the 15th of each month, the prime contractor shall submit a Monthly DBE Trucking Verification (LAPM Exhibit 16-Z1) form.

If a DBE is decertified before completing its work, the DBE must notify the prime contractor in writing of the decertification date. If a business becomes a certified DBE before completing its work, the business must notify the prime contractor in writing of the certification date. The prime contractor shall submit the notifications. Upon work completion, the prime contractor shall complete a Disadvantaged Business Enterprises (DBE) Certification Status Change, Exhibit 17-O, form and submit the form within 30 days of contract acceptance.

Upon work completion, the prime contractor shall complete Exhibit 17-F Final Report – Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subcontractors and submit it within 90 days of contract acceptance. The Agency will withhold $10,000 until the form is submitted. The Agency releases the withhold upon submission of the completed form.

G. RUNNING TALLY OF ATTAINMENTS
For projects awarded on or after March 1, 2020, but before September 1, 2023:

After submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the following month, the prime contractor/consultant must complete and email the Exhibit 9-F: Disadvantaged Business Enterprise Running Tally of Payments to [email protected] with a copy to local administering agencies.

For projects that are awarded on or after September 1, 2023:

Exhibit 9-F is no longer required. Instead, by the 15th of the month following the month of any payment(s), the prime contractor must now submit Exhibit 9-P to the Local Agency administering the contract. If the Contractor does not make any payments to subcontractors, supplier(s) and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

H. COMMERCIALLY USEFUL FUNCTION
DBEs must perform a commercially useful function (CUF) under 49 CFR 26.55 when performing work or supplying materials listed on the DBE Commitment form. The DBE value of work will only count toward the DBE commitment if the DBE performs a CUF. A DBE performs a CUF when it is responsible for execution of the work on the contract and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. If a DBE does not perform or exercise responsibility for at least 30% of the total cost of its contract with its own work force, or the DBE subcontracts a greater portion of the work of a contract than would be expected on the basis of normal industry practice for the type of work involved, it will be presumed that the DBE is not performing a CUF.

Additionally, the DBE must also be responsible, with respect to materials and supplies used on the contract, for

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
20 negotiating price, determining quality and quantity, ordering the material and installing (where applicable), and paying for the material itself.

The Contractor must perform CUF evaluation for each DBE company working on a federal-aid contract, with or without a DBE goal. Perform a CUF evaluation at the beginning of the DBE’s work, and continue to monitor the performance of CUF for the duration of the project.

The Contractor must provide written notification to the AGENCY at least 15 days in advance of each DBE's initial performance of work or supplying materials for the Contract. The notification must include the DBE's name, work the DBE will perform on the contract, and the location, date, and time of where their work will take place.

Within 10 (ten) days of a DBE initially performing work or supplying materials on the contract, the Contractor shall submit to the LPA the initial evaluation and validation of DBE performance of a CUF using the LAPM 9-J:

Disadvantaged Business Enterprise Commercially Useful Function Evaluation. Include the following information with the submittal:
 Subcontract agreement with the DBE
 Purchase orders
 Bills of lading
 Invoices
 Proof of payment
The Contractor must monitor all DBE’s performance of CUF by conducting quarterly evaluations and validations throughout their duration of work on the contract using the LAPM 9-J: DBE Commercially Useful Function Evaluation. The Contractor must submit to the AGENCY these quarterly evaluations and validations by the 5th of the month for the previous three (3) months of work.

The Contractor must notify the AGENCY immediately if the Contractor believes the DBE may not be performing a CUF.

The AGENCY will verify DBEs performance of CUF by reviewing the initial and quarterly submissions of LAPM 9-J: DBE Commercially Useful Function Evaluation, submitted supporting information, field observations, and through any additional AGENCY evaluations. The AGENCY must evaluate DBEs and their CUF performance throughout the duration of a Contract. The AGENCY will provide written notice to Contractor and DBE at least two (2) business days prior to any evaluation. The Contractor and DBE must participate in the evaluation. Upon completing the evaluation, the AGENCY must share the evaluation results with the Contractor and DBE. An evaluation could include items that must be remedied upon receipt. If the AGENCY determines the DBE is not performing a CUF the Contractor must suspend performance of the noncompliant work.

The Contractor and DBEs must submit any additional CUF related records and documents within five (5) business days of AGENCY’s request such as:
 Proof of ownership or lease and rental agreements for equipment  Tax records
 Employee rosters
 Certified payroll records
 Inventory rosters
Failure to submit required DBE Commercially Useful Function Evaluation forms or requested records and documents can result in withholding of payment for the value of work completed by the DBE.

If the Contractor and/or the AGENCY determine that a listed DBE is not performing a CUF in performance of their DBE committed work, immediately suspend performance of the noncompliant portion of the work. The AGENCY may deny payment for the noncompliant portion of the work. The AGENCY will ask the Contractor to submit a corrective action plan (CAP) to the AGENCY within five (5) days of the noncompliant CUF determination. The CAP must identify how the Contractor will correct the noncompliance findings for the remaining portion of the DBE's work. The AGENCY has five (5) days to review the CAP in conjunction with the prime contractor’s review.

The Contractor must implement the CAP within five (5) days of the AGENCY's approval. The AGENCY will then authorize the prior noncompliant portion of work for the DBE's committed work.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
21 If corrective actions cannot be accomplished to ensure the DBE performs a CUF on the Contract, then the Contractor may have good cause to request termination of the DBE.

I. USE OF JOINT CHECKS
A joint check may be used between the Contractor or lower-tier subcontractor and a DBE subcontractor purchasing materials from a material supplier if the contractor obtains prior approval from the LPA for the proposed use of joint check upon submittal of the LAPM 9-K: DLA Disadvantaged Business Enterprises (DBE) Joint Check Agreement Request form.

To use a joint check, the following conditions must be met:
 All parties, including the Contractor, must agree to the use of a joint check  Entity issuing the joint check acts solely to guarantee payment  DBE must release the check to the material supplier
 LPA must authorize the request before implementation
 Any party to the agreement must provide requested documentation within 10 days of the LPA's request for the documentation
 Agreement to use a joint check must be short-term, not to exceed 1 year, allowing sufficient time needed to establish or increase a credit line with the material supplier A request for a joint check agreement may be initiated by any party.

If a joint check is used, the DBE remains responsible for all elements of 49 CFR 26.55(c)(1).

Failure to comply with the above requirements disqualifies DBE participation and results in no credit and no payment to the Contractor for DBE participation.

A joint check may not be used between the Contractor or subcontractor and a DBE regular dealer, bulk material supplier, manufacturer, wholesaler, broker, trucker, packager, manufacturer’s representative, or other persons who arrange or expedite transactions.

2. BID OPENINGThe Agency publicly opens and reads bids at the time and place shown on the Notice to Contractors.

3. BID RIGGING The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities. Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities. The hotline number is (800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous.

The hotline is part of the DOT's effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General.

4. CONTRACT AWARD If the Agency awards the contract, the award is made to the lowest responsible and responsive bidder.

5. CONTRACTOR LICENSE The Contractor must be properly licensed as a contractor from contract award through Contract acceptance (Public Contract Code §10164).

6. CHANGED CONDITIONS
A. Differing Site Conditions

1. During the progress of the work, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the contract or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the contract, are encountered at the site, the party discovering such conditions shall promptly notify the other party in writing of the specific differing conditions before the site is disturbed and before the affected work is performed.

2. Upon written notification, the engineer will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any work under the contract, an adjustment, excluding anticipated profits, will be made and the contract modified in writing accordingly. The engineer will notify the contractor of the determination whether or not an adjustment of the contract is warranted.

3. No contract adjustment which results in a benefit to the contractor will be allowed unless the

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
22 contractor has provided the required written notice.

4. No contract adjustment will be allowed under this clause for any effects caused on unchanged work. [This provision may be omitted by the Local Agency, at their option.] B. Suspensions of Work Ordered by the Engineer

1. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.

2. Upon receipt, the engineer will evaluate the contractor's request. If the engineer agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the engineer will make an adjustment (excluding profit) and modify the contract in writing accordingly. The contractor will be notified of the engineer's determination whether or not an adjustment of the contract is warranted.

3. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.

4. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract.

C. Significant Changes in the Character of Work

1. The engineer reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and the contractor agrees to perform the work as altered.

2. If the alterations or changes in quantities significantly change the character of the work under the contract, whether such alterations or changes are in themselves significant changes to the character of the work or by affecting other work cause such other work to become significantly different in character, an adjustment, excluding anticipated profit, will be made to the contract. The basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then an adjustment will be made either for or against the contractor in such amount as the engineer may determine to be fair andequitable.

3. If the alterations or changes in quantities do not significantly change the character of the work to be performed under the contract, the altered work will be paid for as provided elsewhere in the contract.

4. The term “significant change” shall be construed to apply only to the following circumstances:
 When the character of the work as altered differs materially in kind or nature from that involved or included in the original proposed construction; or
 When a major item of work, as defined elsewhere in the contract, is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity. Any allowance for an increase in quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed.

7. BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES The Contractor shall begin work within 15 calendar days after the issuance of the Notice to Proceed.

This work shall be diligently prosecuted to completion before the expiration of 140 WORKING DAYS beginning on the fifteenth calendar day after the date shown on the Notice to Proceed.

The Contractor shall pay to the City of Arroyo Grande the sum of $3,600 per day, for each and every calendar days’ delay in finishing the work in excess of the number of working days prescribed above.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
23 8. BUY AMERICA
Buy America Requirements apply to steel and iron, manufactured products, and construction materials permanently incorporated into the project.

Steel and Iron Materials
All steel and iron materials must be melted and manufactured in the United States except:

1. Foreign pig iron and processed, pelletized, and reduced iron ore may be used in the domestic production of the steel and iron materials [60 Fed Reg 15478 (03/24/1995)];

2. If the total combined cost of the materials produced outside the United States does not exceed the greater of 0.1 percent of the totalcontract amount or $2,500, materials produced outside the United States may be used if authorized.

Furnish steel and iron materials to be incorporated into the work with certificates of compliance and certified mill test reports. Mill test reports must indicate where the steel and iron were melted and manufactured. All melting and manufacturing processes for these materials, including an application of a coating, must occur in the United States. Coating includes all processes that protect or enhance the value of the material to which the coating is applied.

Manufactured Products
Iron and steel used in precast concrete manufactured products must meet the requirements of the above section (Steel and Iron Materials) regardless of the amount used. Iron and steel used in other manufactured products must meet the requirements of the above section (Steel and Iron Materials) if the weight of steel and iron components constitute 90 percent or more of the total weight of the manufactured product.

Construction Materials
Buy America requirements apply to the following construction materials that are or consist primarily of:

1. Non-ferrous metals

2. Plastic and polymer-based products such as:

2.1 Polyvinylchloride

2.2 Composite Building Materials

3. Glass

4. Fiber optic cable (including drop cable)

5. Optical fiber

6. Lumber

7. Engineered Wood

8. Drywall
All manufacturing processes for these materials as defined in 2 CFR 184.6 must occur in the United States.

Where one or more of these construction materials have been combined by a manufacturer with other materials through a manufacturing process, Buy America requirements do not apply unless otherwise specified.

Furnish construction materials to be incorporated into the work with certificates of compliance with each project delivery. Manufacturer’s certificate of compliance must identify where the construction material was manufactured and attest specifically to Buy America compliance.

All manufacturing processes for these materials must occur in the United States. Buy America requirements do not apply to the following:

1. Tools and construction equipment used in performing the work

2. Temporary work that is not incorporated into the finished project

9. QUALITY ASSURANCE
The Local Agency uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the Contract. The Local Agency may examine the records and reports of tests the prime contractor performs if they are available at the job site. Schedule work to allow time for QAP.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
24 10. PROMPT PAYMENT
A. FROM THE AGENCY TO THE CONTRACTORS
The Local Agency shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from the Contractor on a construction contract. If the Local Agency fails to pay promptly, the Local Agency shall pay interest to the Contractor, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and pro-rated as necessary.

Upon receipt of the payment request, the Local Agency shall act in accordance with both of the following:

1. The Local Agency shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.

2. The Local Agency must return any payment request deemed improper by the Local Agency to the Contractor as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.

B. SUBMITTAL OF EXHIBIT 9-P
For projects awarded on or after September 1, 2023:

The Contractor must submit Exhibit 9-P to the Local Agency administering the contract by the 15th of the month following the month of any payment(s). If the Contractor does not make any payments to subcontractors, supplier(s) and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

The Local Agency must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfall to the DBE commitment and prompt payment issues until the end of the project. The Local Agency must email a copy of Exhibit 9-P to [email protected] before the end of the month after receiving the Exhibit 9-P from the Contractor.

11. FORM FHWA-1273 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONTRACTS [The following 12 pages must be physically inserted into the contract without modification.

Excluding ATTACHMENT A - EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS]

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
25 FHWA-1273 -- Revised October 23, 2023

REQUIRED CONTRACT

PROVISIONS FEDERAL-AID

CONSTRUCTION CONTRACTS

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
26 I. General
II. Nondiscrimination
III. Non-segregated Facilities
IV. Davis-Bacon and Related Act Provisions
V. Contract Work Hours and Safety StandardsAct
Provisions
VI. Subletting or Assigning the Contract
VII. Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX. Implementation of Clean Air Act and Federal Water
Pollution Control Act
X. Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
XI. Certification Regarding Use of Contract Fundsfor
Lobbying
XII. Use of United States-Flag Vessels:

ATTACHMENTS
A. Employment and Materials Preference for Appalachian
Development Highway System or Appalachian Local Access
Road Contracts (included in Appalachian contracts only) I. GENERAL

1. Form FHWA-1273 must be physically incorporated in each construction contract funded under title 23, United States Code, as required in 23 CFR 633.102(b) (excluding
emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services). 23 CFR
633.102(e).

The applicable requirements of Form FHWA-1273 are
incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. 23 CFR 633.102(e).

Form FHWA-1273 must be included in all Federal-aid designbuild contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or
services) in accordance with 23 CFR 633.102. The designbuilder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider.

Contracting agencies may reference Form FHWA-1273 in
solicitation-for-bids or request-for-proposals documents, however, the Form FHWA-1273 must be physically incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a
construction contract). 23 CFR 633.102(b).

2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to allwork performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 23 CFR 633.102(d).

3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final
payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA.

4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal-aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. 23 U.S.C. 114(b).

The term Federal-aid highway does not include roadways
functionally classified as local roads or rural minor collectors. 23 U.S.C. 101(a).

II. NONDISCRIMINATION (23 CFR 230.107(a); 23 CFRPart
230, Subpart A, Appendix A; EO 11246)
The provisions of this section related to 23 CFR Part 230, Subpart A, Appendix A are applicable to all Federal-aid construction contracts and to all related construction
subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts.

In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR Part 60, 29 CFR Parts 1625-1627, 23 U.S.C. 140, Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60-

1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity
Construction Contract Specifications in 41 CFR 60-4.3.

Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR Part 60, and 29 CFR Parts 1625-1627. The contracting agency and the
FHWA have the authority and the responsibility to ensure compliance with 23 U.S.C. 140, Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d et seq.), and related regulations including 49 CFR Parts 21, 26, and 27; and 23 CFR Parts 200, 230, and 633.

The following provision is adopted from 23 CFR Part 230, Subpart A, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA
requirements.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
27 1. Equal Employment Opportunity: Equal Employment
Opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (see 28 CFR Part 35, 29 CFR Part 1630, 29 CFR Parts 1625-1627, 41 CFR Part 60 and 49 CFR Part 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140, shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR Part 35 and 29 CFR Part 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO:
a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. 23 CFR 230.409 (g)(4) &(5). b. The contractor will accept as its operating policythe following statement:
"It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, preapprenticeship, and/or on-the-job training."

2. EEO Officer: The contractor will designate and make
known to the contracting officers an EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so.

3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action or are substantially involved in such action, will be made fully cognizant of and will implement the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum:
a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be
reviewed and explained. The meetings will be conducted by the EEO Officer or other knowledgeable company official. b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with thecontractor. c. All personnel who are engaged in direct recruitment for the project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women.
d. Notices and posters setting forth the contractor's EEO policy will be placed in areas readily accessible to employees, applicants for employment and potential employees.
e. The contractor's EEO policy and the procedures to
implement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or
other appropriate means.

4. Recruitment: When advertising for employees, the
contractor will include in all advertisements for employees the notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large circulation among minorities and women in the area from which the project work force would normally be derived. a. The contractor will, unless precluded by a valid
bargaining agreement, conduct systematic and direct
recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify sources of potential minority group employees and establish with such identified sources procedures whereby minority and women applicants may be referred to the contractor for employment consideration.
b. In the event the contractor has a valid bargaining
agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets thecontractor's compliance with EEO contract provisions. Where
implementation of such an agreement has the effect of
discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions.
c. The contractor will encourage its present employeesto refer minorities and women as applicants for employment.

Information and procedures with regard to referring such applicants will be discussed with employees.

5. Personnel Actions: Wages, working conditions, and
employee benefits shall be established and administered, and personnel actions of every type, including hiring, upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.

The following procedures shall be followed:
a. The contractor will conduct periodic inspections of project sites to ensure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel.
b. The contractor will periodically evaluate the spread of wages paid within each classification to determine any
evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel actions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons.
d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate correctiveaction

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
28 within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal.

6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and increasing the skills of minorities and women who are
applicants for employment or current employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classificationinvolved. b. Consistent with the contractor's work force requirements and as permissible under Federal and State regulations, the contractor shall make full use of training programs (i.e., apprenticeship and on-the-job training programs for the geographical area of contract performance). In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve
training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a).
c. The contractor will advise employees andapplicants for employment of available training programs and entrance
requirements for each.
d. The contractor will periodically review the trainingand promotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion.

7. Unions: If the contractor relies in whole or in part upon unions as a source of employees, the contractor will use good faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and women. 23 CFR 230.409. Actions by the contractor, either directly or through a contractor's association acting as agent, will include the procedures set forth below:
a. The contractor will use good faith efforts to develop, in cooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.
c. The contractor is to obtain information as to the referral practices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information.
d. In the event the union is unable to provide the contractor with a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the
requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency.

8. Reasonable Accommodation for Applicants /
Employees with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established thereunder. Employers must provide reasonable
accommodation in all employment activities unless to do so would cause an undue hardship.

9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The contractor shall not
discriminate on the grounds of race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The
contractor shall take all necessary and reasonable steps to ensure nondiscrimination in the administration of this contract. a. The contractor shall notify all potentialsubcontractors, suppliers, and lessors of their EEO obligations under this contract.
b. The contractor will use good faith efforts toensure
subcontractor compliance with their EEO obligations.

10. Assurances Required:
a. The requirements of 49 CFR Part 26 and the State
DOT’s FHWA-approved Disadvantaged BusinessEnterprise
(DBE) program are incorporated by reference.
b. The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems
appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying the contractor from future bidding as nonresponsible. c. The Title VI and nondiscrimination provisions of U.S.

DOT Order 1050.2A at Appendixes A and E are incorporated by reference. 49 CFR Part 21.

11. Records and Reports: The contractor shall keep such records as necessary to document compliance with theEEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA. a. The records kept by the contractor shall documentthe following:

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
29 (1) The number and work hours of minority and nonminority group members and women employed in each work classification on the project;
(2) The progress and efforts being made in cooperation
with unions, when applicable, to increase employment
opportunities for minorities and women; and
(3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women. b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project indicating the number of minority, women, and nonminority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July.

III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of more than $10,000. 41 CFR 60-1.5.

As prescribed by 41 CFR 60-1.8, the contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin cannot result. The contractor may neither require such segregated use by written or oral policies nor tolerate such use by employee custom. The contractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location under the contractor's control where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing provided for employees. The contractor shall provide separate or single-user restrooms and necessary dressing or sleeping areas to assure privacy between sexes.

IV. DAVIS-BACON AND RELATED ACT PROVISIONS
This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardless of subcontract size), in accordance with 29 CFR 5.5. The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. 23 U.S.C. 113.

This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. 23 U.S.C. 101.

Where applicable law requires that projects be treated as a project on a Federal-aid highway, the provisions of this subpart will apply regardless of the location of the project. Examples include: Surface Transportation Block Grant Program projects funded under 23 U.S.C. 133 [excluding recreational trails projects], the Nationally Significant Freight and Highway Projects funded under 23 U.S.C. 117, and National Highway Freight Program projects funded under 23 U.S.C. 167.

The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA- 1273 format and FHWA program requirements.

1. Minimum wages (29 CFR 5.5)
a. Wage rates and fringe benefits. All laborers and
mechanics employed or working upon the site of the work (or otherwise working in construction or development of the project under a development statute), will be paid
unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account
(except such payroll deductions as are permitted by
regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR part 3)), the full amount of basic hourly wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the
Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. As provided in paragraphs (d) and (e) of 29 CFR 5.5, the appropriate wage determinations are effective by operation of law even if they have not been attached to the contract. Contributions made or costs reasonably anticipated for bona fide fringe benefits under the Davis-Bacon Act (40 U.S.C. 3141(2)(B)) on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph 1.e. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are
deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics must be paid the appropriate wage rate and fringe benefits on the wage
determination for the classification(s) of work actually performed, without regard to skill, except as provided in paragraph 4. of this section. Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classifications and wage rates conformed under paragraph 1.c. of this section) and the Davis-Bacon poster (WH–1321) must be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by theworkers. b. Frequently recurring classifications. (1) In addition to wage and fringe benefit rates that have been determined to be prevailing under the procedures set forth in 29 CFR part 1, a wage determination may contain, pursuant to § 1.3(f), wage and fringe benefit rates for classifications of laborers and mechanics for which conformance requests are regularly
submitted pursuant to paragraph 1.c. of this section, provided that:
(i) The work performed by the classification is not
performed by a classification in the wage determination for which a prevailing wage rate has been determined;

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
30 (ii) The classification is used in the area by the
construction industry; and
(iii) The wage rate for the classification bears areasonable relationship to the prevailing wage rates contained in the wage determination.
(2) The Administrator will establish wage rates for such classifications in accordance with paragraph 1.c.(1)(iii) of this section. Work performed in such a classification must be paid at no less than the wage and fringe benefit rate listed on the wage determination for such classification.
c. Conformance. (1) The contracting officer must require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract be classified in conformance with the wage determination. Conformance of an additional
classification and wage rate and fringe benefits is appropriate only when the following criteria have been met:
(i) The work to be performed by the classification
requested is not performed by a classification in the wage determination; and
(ii) The classification is used in the area by the
construction industry; and
(iii) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination.
(2) The conformance process may not be used to split,
subdivide, or otherwise avoid application of classifications listed in the wage determination.
(3) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken will be sent by the contracting officer by email to [email protected]. The Administrator, or an
authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary.
(4) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed
classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer will, by email to [email protected], refer the
questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized
representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30–day period that additional time is necessary.
(5) The contracting officer must promptly notify the
contractor of the action taken by the Wage and HourDivision under paragraphs 1.c.(3) and (4) of this section. The contractor must furnish a written copy of such determination to each affected worker or it must be posted as a part of the wage determination. The wage rate (including fringe benefits where appropriate) determined pursuant to paragraph 1.c.(3) or (4) of this section must be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.
d. Fringe benefits not expressed as an hourly rate.

Whenever the minimum wage rate prescribed in thecontract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor may either pay the benefit as stated in the wage determination or may pay another bona fide fringe benefit or an hourly cash equivalent thereof.
e. Unfunded plans. If the contractor does not make
payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, in accordance with the criteria set forth in § 5.28, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the
contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
f. Interest. In the event of a failure to pay all or part of the wages required by the contract, the contractor will be required to pay interest on any underpayment of wages.

2. Withholding (29 CFR 5.5)
a. Withholding requirements. The contracting agency may, upon its own action, or must, upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor so much of the accrued payments or advances as may be considered
necessary to satisfy the liabilities of the prime contractor or any subcontractor for the full amount of wages and monetary relief, including interest, required by the clauses set forth in this section for violations of this contract, or to satisfy any such liabilities required by any other Federal contract, or federally assisted contract subject to Davis-Bacon labor standards, that is held by the same prime contractor (as defined in § 5.2). The necessary funds may be withheld from the contractor under this contract, any other Federal contract with the same prime contractor, or any other federally assisted contract that is subject to Davis-Bacon labor standards requirements and is held by the same prime contractor, regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the contractor liability for which the funds were withheld. In the event of a
contractor's failure to pay any laborer or mechanic, including any apprentice or helper working on the site of the work all or part of the wages required by the contract, or upon the contractor's failure to submit the required records as discussed in paragraph 3.d. of this section, the contracting agency may on its own initiative and after written notice to the contractor, take such action as may be necessary to cause the
suspension of any further payment, advance, or guarantee of funds until such violations have ceased.
b. Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance withparagraph

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
31 2.a. of this section or Section V, paragraph 3.a., or both, over claims to those funds by:
(1) A contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties;
(2) A contracting agency for its reprocurement costs;
(3) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a contractor, or a contractor's bankruptcy estate;
(4) A contractor's assignee(s);
(5) A contractor's successor(s); or
(6) A claim asserted under the Prompt Payment Act, 31
U.S.C. 3901–3907.

3. Records and certified payrolls (29 CFR 5.5)
a. Basic record requirements (1) Length of record retention.

All regular payrolls and other basic records must be
maintained by the contractor and any subcontractor during the course of the work and preserved for all laborers and
mechanics working at the site of the work (or otherwise working in construction or development of the project under a development statute) for a period of at least 3 years after all the work on the prime contract is completed.
(2) Information required. Such records must contain the name; Social Security number; last known address, telephone number, and email address of each such worker; each
worker's correct classification(s) of work actually performed; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act); daily and weekly number of hours actually worked in total and on each covered contract; deductions made; and actual wages paid.
(3) Additional records relating to fringe benefits. Whenever the Secretary of Labor has found under paragraph 1.e. of this section that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in 40 U.S.C. 3141(2)(B) of the Davis-Bacon Act, the contractor must
maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits.
(4) Additional records relating to apprenticeship. Contractors with apprentices working under approved programs must
maintain written evidence of the registration of apprenticeship programs, the registration of the apprentices, and the ratios and wage rates prescribed in the applicable programs.
b. Certified payroll requirements (1) Frequency and method of submission. The contractor or subcontractor must submit weekly, for each week in which any DBA- or Related Actscovered work is performed, certified payrolls to the contracting agency. The prime contractor is responsible for the submission of all certified payrolls by all subcontractors. A contracting agency or prime contractor may permit or require contractors to submit certified payrolls through an electronic system, as long as the electronic system requires a legally valid electronic signature; the system allows the contractor, the contracting agency, and the Department of Labor to access the certified payrolls upon request for at least 3 years after the work on the prime contract has been completed; and the contracting agency or prime contractor permits other methods of submission in situations where the contractor is unable or limited in its ability to use or access the electronic system.
(2) Information required. The certified payrolls submitted must set out accurately and completely all of the information required to be maintained under paragraph 3.a.(2) of this section, except that full Social Security numbers and last known addresses, telephone numbers, and email addresses must not be included on weekly transmittals. Instead, the certified payrolls need only include an individually identifying number for each worker ( e.g., the last four digits of the worker's Social Security number). The required weekly
certified payroll information may be submitted using Optional Form WH–347 or in any other format desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division website at https://www.dol.gov/sites/dolgov/files/WHD/ legacy/files/wh347/.pdf or its successor website. It is not a violation of this section for a prime contractor to require a subcontractor to provide full Social Security numbers and last known addresses, telephone numbers, and email addresses to the prime contractor for its own records, without weekly submission by the subcontractor to the contracting agency. (3) Statement of Compliance. Each certified payroll
submitted must be accompanied by a “Statement of
Compliance,” signed by the contractor or subcontractor, or the contractor's or subcontractor's agent who pays or supervises the payment of the persons working on the contract, and must certify the following:
(i) That the certified payroll for the payroll period contains the information required to be provided under paragraph 3.b. of this section, the appropriate information and basic records are being maintained under paragraph 3.a. of this section, and such information and records are correct and complete; (ii) That each laborer or mechanic (including each helper and apprentice) working on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set
forth in 29 CFR part 3; and
(iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification(s) of work actually
performed, as specified in the applicable wage determination incorporated into the contract.
(4) Use of Optional Form WH–347. The weekly submission
of a properly executed certification set forth on the reverse side of Optional Form WH–347 will satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(3) of this section.

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
32 (5) Signature. The signature by the contractor,
subcontractor, or the contractor's or subcontractor's agent must be an original handwritten signature or a legally valid electronic signature.
(6) Falsification. The falsification of any of the above certifications may subject the contractor or subcontractorto civil or criminal prosecution under 18 U.S.C. 1001 and 31 U.S.C. 3729.
(7) Length of certified payroll retention. The contractor or subcontractor must preserve all certified payrolls during the course of the work and for a period of 3 years after all the work on the prime contract is completed.
c. Contracts, subcontracts, and related documents. The
contractor or subcontractor must maintain this contract or subcontract and related documents including, without
limitation, bids, proposals, amendments, modifications, and extensions. The contractor or subcontractor must preserve these contracts, subcontracts, and related documents during the course of the work and for a period of 3 years after all the work on the prime contract is completed.
d. Required disclosures and access (1) Required record
disclosures and access to workers. The contractor or
subcontractor must make the records required under
paragraphs 3.a. through 3.c. of this section, and any other documents that the contracting agency, the State DOT, the FHWA, or the Department of Labor deems necessary to
determine compliance with the labor standards provisions of any of the applicable statutes referenced by § 5.1, available for inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and must permit such
representatives to interview workers during working hours on the job.
(2) Sanctions for non-compliance with records and worker access requirements. If the contractor or subcontractor fails to submit the required records or to make them available, or refuses to permit worker interviews during working hours on the job, the Federal agency may, after written notice to the contractor, sponsor, applicant, owner, or other entity, as the case may be, that maintains such records or that employs such workers, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available, or to permit worker interviews during working hours on the job, may be grounds for debarment action pursuant to § 5.12. In addition, any contractor or other person that fails to submit the required records or make those records available to WHD within the time WHD requests that the records be produced will be
precluded from introducing as evidence in an administrative proceeding under 29 CFR part 6 any of the required records that were not provided or made available to WHD. WHD will take into consideration a reasonable request from the
contractor or person for an extension of the time for
submission of records. WHD will determine the
reasonableness of the request and may consider, among other things, the location of the records and the volume of
production.
(3) Required information disclosures. Contractors and
subcontractors must maintain the full Social Security number and last known address, telephone number, and email address of each covered worker, and must provide them upon request to the contracting agency, the State DOT, the FHWA, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or other compliance action.

4. Apprentices and equal employment opportunity (29 CFR

5.5)
a. Apprentices (1) Rate of pay. Apprentices will be permitted to work at less than the predetermined rate for the work they perform when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship (OA), or with a State Apprenticeship Agency recognized by the OA. A person who is not individually registered in the program, but who has been certified by the OA or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice, will be permitted to work at less than the
predetermined rate for the work they perform in the first 90 days of probationary employment as an apprentice in such a program. In the event the OA or a State Apprenticeship
Agency recognized by the OA withdraws approval of an
apprenticeship program, the contractor will no longer be permitted to use apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
(2) Fringe benefits. Apprentices must be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringe benefits must be paid in accordance with that
determination.
(3) Apprenticeship ratio. The allowable ratio of apprentices to journeyworkers on the job site in any craft classification must not be greater than the ratio permitted to the contractor as to the entire work force under the registered program or the ratio applicable to the locality of the project pursuant to paragraph

4.a.(4) of this section. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated in paragraph 4.a.(1) of this section, must be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed.

In addition, any apprentice performing work on the job site in excess of the ratio permitted under this section must be paid not less than the applicable wage rate on the wage
determination for the work actually performed.
(4) Reciprocity of ratios and wage rates. Where a contractor is performing construction on a project in a locality other than the locality in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyworker's hourly rate) applicable within the locality in which the construction is being performed must be observed. If there is no applicable ratio or wage rate for the locality of the project, the ratio and wage rate specified in the contractor's registered program must be observed.
b. Equal employment opportunity. The use of apprentices and journeyworkers under this part must be in conformity with

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Local Assistance Procedures Manual Exhibit 12-G
Required Federal-Aid Contract Language
33 the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30.
c. Apprentices and Trainees (programs of the U.S. DOT).

Apprentices and trainees working under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway construction programs are not subject to the requirements of paragraph 4 of this Section IV. 23 CFR 230.111(e)(2). The straight time hourly wage rates for
apprentices and trainees under such programs will be
established by the particular programs. The ratio of apprentices and trainees to journeyworkers shall not be greater than permitted by the terms of the particular program.

5. Compliance with Copeland Act requirements. The
contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract as provided in 29 CFR 5.5.

6. Subcontracts. The contractor or subcontractor must insert FHWA-1273 in any subcontracts, along with the applicable wage determination(s) and such other clauses or contract modifications as the contracting agency may by appropriate instructions require, and a clause requiring the subcontractors to include these clauses and wage determination(s) in any lower tier subcontracts. The prime contractor is responsible for the compliance by any subcontractor or lower tier
subcontractor with all the contract clauses in this section. In the event of any violations of these clauses, the prime contractor and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lower-tier subcontractors, and may be subject to debarment, as appropriate. 29 CFR 5.5.

7. Contract termination: debarment. A breach of the
contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12.

8. Compliance with Davis-Bacon and Related Act
requirements. All rulings and interpretations of the DavisBacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract as provided in 29 CFR 5.5.

9. Disputes concerning labor standards. As provided in 29 CFR 5.5, disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency,the U.S. Department of Labor, or the employees or their
representatives.

10. Certification of eligibility. a. By entering into this contract, the contractor certifies that neither it nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of 40 U.S.C. 3144(b) or § 5.12(a).
b. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of 40 U.S.C. 3144(b) or § 5.12(a).
c. The penalty for making false statements is prescribedin the U.S. Code, Title 18 Crimes and Criminal Procedure, 18 U.S.C. 1001.

11. Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for:
a. Notifying any contractor of any conduct which the worker reasonably believes constitutes a violation of the DBA, Related Acts, this part, or 29 CFR part 1 or 3;
b. Filing any complaint, initiating or causing to be initiated any proceeding, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under the DBA, Related Acts, this part, or 29 CFR part 1 or 3;
c. Cooperating in any investigation or other compliance action, or testifying in any proceeding under the DBA, Related Acts, this part, or 29 CFR part 1 or 3; or
d. Informing any other person about their rights underthe DBA, Related Acts, this part, or 29 CFR part 1 or 3.

V. CONTRACT WORK HOURS AND SAFETYSTANDARDS
ACT
Pursuant to 29 CFR 5.5(b), the following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards Act. These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchpersons and guards.

1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any
workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 29 CFR

5.5. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph 1. of this section the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages and interest from the date of the underpayment.

In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or

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Arroyo Grande City CouncilJanuary 9, 2024

Arroyo Grande City Council
January 9, 2024