CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, January 23, 2024, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:
Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s website and www.slo-span.org.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Recognizing February 2024 as Black History Month
6.b City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Central Coast Blue Regional Recycled Water Authority Board
3. Five Cities Fire Authority
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM GUTHRIE:
1. Central Coast Community Energy Policy Board (CCCE)
2. County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
3. 4. Integrated Waste Management Authority Board (IWMA)
5. REACH Economic Development Roundtable
6. Other
7.c COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.d COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Governmental Affairs Committee
3. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public
comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
1) Ratify the attached listing of cash disbursements for the period of December 16 through December 31, 2023; and 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.b Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports (VALENTINE)
Recommended Action:
1) Receive and file the Annual Comprehensive Financial Report (ACFR), Single Audit, and Audit Report for the Transportation Development Act Transportation Fund for the fiscal year ended June 30, 2023; and 2) Determine that receiving and filing the ACFR, Single Audit and Audit Report for the Transportation Development Act Transportation Fund is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.c Consider Adoption of a Resolution Approving the Annual Adjustment of Sewer Connection Fees
(VALENTINE)
Recommended Action:
1) Adopt a Resolution approving the annual adjustment to the City’s Sewer Connection Fees based on changes in the Engineering News Record Construction Cost Index; and 2) Determine that adopting this Resolution is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal.
Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)
9.d Consider Adoption of a Resolution to Update City Manager Name for Authorized Personnel for Financial Institutions
(VALENTINE)
Recommended Action:
1) Adopt a Resolution authorizing the deposit of City funds in various financial institutions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements; and 2) Determine that adopting a resolution authorizing the deposit of City funds in various financial institutions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)
9.e Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of January 9, 2024, as submitted.
9.f Calendar Year 2023 Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the Calendar Year 2023 Water Supply and Demand Update.
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301
(ROBESON)
Recommended Action:
1) Review and approve a priority list of streets for the 2024 Pavement Management Program; 2) Authorize the City Manager or designee to choose the remaining projects on the list to maximize the project size and cost efficiency of more funds become available, along with other minor work associated with pavement maintenance, such as striping, concrete work, and pedestrian improvements; and 3) Find this project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15301.)
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
Item 6.a.
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: January 23, 2024
SUMMARY OF ACTION:
Review and ratify cash disbursements for the period of December 16 through December 31, 2023.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,184,529.23 fiscal impact for the period of December 16 through December 31, 2023, that includes the following items:
Accounts Payable Checks $ 798,482.05
Payroll & Benefit Checks $ 386,047.18
RECOMMENDATION:
1) Ratify the attached listing of cash disbursements for the period of December 16 through December 31, 2023; and 2) Determine that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
January 23, 2024
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2023-24 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. December 16 through December 31, 2023 – Accounts Payable Check Register
2. December 29, 2023 – Payroll & Benefit Check Registers
CITY OF ARROYO GRANDE
CHECK LISTING
DECEMBER 16 - DECEMBER 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 12/18/2023 299734 $ 4,996.44 01/24 RETIREE MEDICAL 010.4099.5136 ICMA RETIREMENT CORP2 12/18/2023 299734 328.87 01/24 RETIREE MEDICAL 220.4303.5136 ICMA RETIREMENT CORP3 12/18/2023 299734 584.12 01/24 RETIREE MEDICAL 010.0000.1111 ICMA RETIREMENT CORP4 12/21/2023 299735 1,290.50 24/25 UST RENEWAL PREMIUM 010.4145.5578 ALLIANT INSURANCE SERVICES INC5 12/21/2023 299735 1,290.50 24/25 UST RENEWAL PREMIUM 640.4710.5578 ALLIANT INSURANCE SERVICES INC6 12/21/2023 299736 399.36 OFFICE SUPPLIES-BATTERIES, TONER 010.4120.5201 AMAZON CAPITAL SERVICES7 12/21/2023 299736 150.20 AT KEYCARD, USB SECURITY KEY 010.4140.5602 AMAZON CAPITAL SERVICES8 12/21/2023 299736 53.33 OFFICE SUPPLIES 010.4201.5201 AMAZON CAPITAL SERVICES9 12/21/2023 299736 245.26 COMM ENGAGEMENT SUPPLIES 010.4201.5504 AMAZON CAPITAL SERVICES10 12/21/2023 299736 1,516.44 PAPER TOWELS, TP 010.4213.5604 AMAZON CAPITAL SERVICES11 12/21/2023 299736 57.58 FILTER COVER 010.4420.5603 AMAZON CAPITAL SERVICES12 12/21/2023 299736 6.98 DESK CALENDAR 220.4303.5201 AMAZON CAPITAL SERVICES13 12/21/2023 299736 403.60 TRASH BAGS 220.4303.5613 AMAZON CAPITAL SERVICES14 12/21/2023 299736 58.17 TONERS (4) 640.4710.5201 AMAZON CAPITAL SERVICES15 12/21/2023 299736 (40.95) CREDIT RETURN-SPACE HEATER 010.4307.5201 AMAZON CAPITAL SERVICES 16 12/21/2023 299736 48.95 OFFICE SUPPLIES-PENS, DIVIDERS 010.4307.5201 AMAZON CAPITAL SERVICES17 12/21/2023 299736 102.36 ARMORER SUPPLIES 010.4204.5255 AMAZON CAPITAL SERVICES18 12/21/2023 299736 (222.87) RETURN-OFFICE FURNITURE 010.4201.5701 AMAZON CAPITAL SERVICES19 12/21/2023 299737 167.92 12/23 COMMUNICATIONS MAINT 010.4204.5606 APPLIED TECHNOLOGY GROUP INC 20 12/21/2023 299738 3,896.23 PURCHASE WATER METERS & REPLACEMENT PARTS 640.4712.5207 AQUA-METRIC SALES CO(DBA)21 12/21/2023 299738 202.82 PURCHASE WATER METERS & REPLACEMENT PARTS 640.4712.5611 AQUA-METRIC SALES CO(DBA)22 12/21/2023 299739 380.00 (27) CITY BACKFLOW DEVICES TESTING 010.4420.5303 ASSOCIATED BACKFLOW SERVICES23 12/21/2023 299739 80.00 (27) CITY BACKFLOW DEVICES TESTING 612.4610.5303 ASSOCIATED BACKFLOW SERVICES24 12/21/2023 299739 80.00 (27) CITY BACKFLOW DEVICES TESTING 640.4712.5303 ASSOCIATED BACKFLOW SERVICES25 12/21/2023 299740 183.52 ACCT#238451-01839190 RADIO 010.4145.5403 AT & T26 12/21/2023 299741 28.99 BAN#9391033180 CITY HALL FAX 010.4145.5403 AT & T27 12/21/2023 299741 86.97 BAN#9391033187 805-481-6944 010.4201.5403 AT & T28 12/21/2023 299741 187.31 BAN#9391033184 805-473-5100 010.4201.5403 AT & T29 12/21/2023 299741 35.78 BAN#9391033183 805-473-2198 010.4201.5403 AT & T30 12/21/2023 299742 130.48 12/23 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC 31 12/21/2023 299743 383.26 PUMP #2 - REPLACED VST BREAKAWAY 010.4305.5303 B & T SVC STN CONTRACTORS, INC 32 12/21/2023 299744 2,413.18 PD-4606 MAINT & REPAIR 010.4203.5601 BACK ON THE ROAD AUTOMOBILE33 12/21/2023 299745 345.52 PW-5 (2) NEW BATTERIES 640.4712.5601 BATTERY SYSTEMS34 12/21/2023 299746 412.14 ADMIN SVCS ENVELOPES 010.4102.5255 BOONE PRINTING & GRAPHICS INC35 12/21/2023 299747 194.00 PD - COMMON PESTS 010.4213.5303 BREZDEN PEST CONTROL, INC36 12/21/2023 299748 15.39 SPRAY PAINT 220.4303.5613 BRISCO MILL & LUMBER YARD37 12/21/2023 299748 11.73 FAST SETTING CONCRETE 220.4303.5613 BRISCO MILL & LUMBER YARD38 12/21/2023 299749 160.00 FINGERPRINT/LIVESCAN-PD 010.4201.5316 CA ST DEPT OF JUSTICE39 12/21/2023 299749 32.00 FINGERPRINT/LIVESCAN-FIRE 010.0000.1111 CA ST DEPT OF JUSTICE
CITY OF ARROYO GRANDE
CHECK LISTING
DECEMBER 16 - DECEMBER 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name40 12/21/2023 299749 $ 93.00 LIVESCAN/FINGERPRINT-PD IN/OUT 010.4204.5329 CA ST DEPT OF JUSTICE41 12/21/2023 299750 235.00 (20) BLDG ACCESS CARDS 010.4201.5201 CAME SECURITY ALARMS42 12/21/2023 299751 34.91 PW 50 GLADHAND COUPLING LOCK 220.4303.5601 CARQUEST AUTO PARTS43 12/21/2023 299752 13,481.46 WINTER ACTIVITY GUIDE PRINTING 010.4421.5504 CASEY PRINTING, INC 44 12/21/2023 299753 65.00 11/23 REIMBURSEMENT - JIUJITSU 010.4203.5501 JASON CASTILLO45 12/21/2023 299754 3,518.00 IDENTITY MULTI-FACTOR AUTHENTICATOR 010.4204.5607 CDW GOVERNMENT, INC46 12/21/2023 299754 1,306.22 IDENTITY RI CLOUD ADVANCED SUP 010.4204.5607 CDW GOVERNMENT, INC47 12/21/2023 299755 1,000.00 PRE-EMPLOYMENT POLYGRAPH 010.4201.5315 CENTRAL COAST EVALUATION SVCS48 12/21/2023 299756 210.00 FENCE RENTAL-SOTO TURF RENO 12 010.4430.5552 CENTRAL COAST FENCE, INC 49 12/21/2023 299757 240.00 12/10 TREE LIGHTING-SETUP & REMOVAL 010.4424.5353 CENTRAL COAST ILLUMINATIONS50 12/21/2023 299757 2,543.00 VILLAGE CHRISTMAS LIGHT REPAIR 220.4303.5613 CENTRAL COAST ILLUMINATIONS51 12/21/2023 299758 1,349.00 ACCT#170563401 CITY HALL FIBER 010.4140.5303 CHARTER COMMUNICATIONS52 12/21/2023 299758 58.63 ACCT#090058901 CITY HALL TV 010.4145.5401 CHARTER COMMUNICATIONS53 12/21/2023 299758 122.11 ACCT#170563101 COUNCIL CHAMBER 010.4145.5401 CHARTER COMMUNICATIONS54 12/21/2023 299758 987.20 ACCT#170562201 PD DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS55 12/21/2023 299758 185.15 ACCT#170562101 PD TV 010.4145.5401 CHARTER COMMUNICATIONS56 12/21/2023 299758 736.80 ACCT#170564001 PW DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS57 12/21/2023 299758 761.32 ACCT#170563801 REC DEPT DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS58 12/21/2023 299758 327.16 ACCT#170562601 WOMENS CLUB DARK 010.4145.5401 CHARTER COMMUNICATIONS59 12/21/2023 299758 1,349.00 ACCT#170563301 COUNCIL CHAMBER 211.4101.5330 CHARTER COMMUNICATIONS60 12/21/2023 299758 59.73 ACCT#170564101 PW TV 010.4307.5303 CHARTER COMMUNICATIONS61 12/21/2023 299759 1,140.00 11/23 WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF62 12/21/2023 299760 445.00 ANNUAL FEE FOR TRAK 010.4204.5607 CRITICAL REACH INC63 12/21/2023 299761 45,372.25 BUILDING DEPARTMENT CONTRACT SERVICES 010.4212.5303 CSG CONSULTANTS INC 64 12/21/2023 299762 400.00 11/23 NETBILL MONTHLY MAINT 640.4710.5303 DATAPROSE LLC65 12/21/2023 299762 483.00 11/30 NETBILL CC TRANS 640.4710.5555 DATAPROSE LLC66 12/21/2023 299762 3,242.83 11/23 & 12/23 UTILITY BILL MAILING 640.4710.5208 DATAPROSE LLC67 12/21/2023 299762 120.75 11/30 NETBILL CC TRANS 612.4610.5555 DATAPROSE LLC68 12/21/2023 299763 401.79 KYOCERA COPIER LEASE 010.4421.5602 DE LAGE LANDEN FINANCIAL SVCS69 12/21/2023 299764 372.59 ACCT#2901-1271650-01 METRO INTERNET 010.4140.5303 DIGITAL WEST NETWORKS INC70 12/21/2023 299765 614.77 9/28/23 SERVICE CALL-SOTO LIGHTS 010.4430.5303 ELECTRICRAFT INC71 12/21/2023 299766 10.73 REC DEPT TRAP BAIT 010.4213.5604 FARM SUPPLY CO72 12/21/2023 299767 1,423.16 TRASH CAN LINERS 010.4420.5605 FASTENAL COMPANY73 12/21/2023 299768 50.00 PD-4605 SENSOR INSTALL 010.4203.5601 FIGUEROA'S TIRES74 12/21/2023 299769 50.00 REFUND-COMM GARDEN DEPOSIT 010.0000.4605 OTON HERNANDEZ75 12/21/2023 299770 626.48 AUDIT SVCS-TRANSACTION TAX 218.4101.5303 HINDERLITER, DE LLAMAS & ASSOC76 12/21/2023 299771 128.00 REFUND PARK RENTAL-HERITAGE SQ 010.0000.4354 HOSPICE OF SLO COUNTY77 12/21/2023 299772 165.91 FUEL 010.4203.5608 JB DEWAR, INC78 12/21/2023 299773 210.00 REFUND-SOCCER 010.0000.4605 DEBBIE KAMBOURIAN
CITY OF ARROYO GRANDE
CHECK LISTING
DECEMBER 16 - DECEMBER 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name79 12/21/2023 299774 $ 296.92 RED GREASE, GLASS CLEANER 010.4305.5255 KIMBALL MIDWEST(DBA)80 12/21/2023 299775 153.48 REIMBURSE SUPPLIES-B'FAST W/SANTA 010.4424.5252 KNIGHTS OF COLUMBUS81 12/21/2023 299776 460.00 PICKLEBALL CLINIC- 11/12, 12/10 010.4424.5351 PRINCESS LEONG 82 12/21/2023 299777 1,573.52 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC83 12/21/2023 299777 1,550.82 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC84 12/21/2023 299778 6,459.96 4617 - REPAIR 010.4201.5601 LOUIE'S KUSTOMS INC 85 12/21/2023 299779 30.00 REFUND- B'FAST W/ SANTA 010.0000.4607 DEBORAH MCFARLEN86 12/21/2023 299780 1,428.35 REPAIR RESERVOIR MIXER MOTOR 640.4712.5609 MELLO & SON'S PUMPS & MOTORS87 12/21/2023 299780 794.80 IRRIGATION PUMP TRANSDUCER REPLACEMENT 640.4712.5610 MELLO & SON'S PUMPS & MOTORS88 12/21/2023 299781 222.50 3.5 CU YD DG RANCHOI PARKWAY 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS 89 12/21/2023 299781 134.69 CONCRETE FOR METER BOX REPLACE 640.4712.5610 MIER BROS LANDSCAPE PRODUCTS 90 12/21/2023 299782 29.15 LYSOL, SPRAYER 010.4213.5604 MINER'S ACE HARDWARE, INC 91 12/21/2023 299782 23.24 PLUMBERS PUTTY, PVC PIPE, SINK 010.4213.5604 MINER'S ACE HARDWARE, INC92 12/21/2023 299782 5.58 CLEANER 010.4213.5604 MINER'S ACE HARDWARE, INC93 12/21/2023 299782 58.53 SUPPLIES FOR SOTO SUMP PUMP REPLACEMENT 010.4430.5603 MINER'S ACE HARDWARE, INC94 12/21/2023 299782 45.93 PAINT& ROLLER KIT 220.4303.5613 MINER'S ACE HARDWARE, INC95 12/21/2023 299782 193.92 (3) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC 96 12/21/2023 299782 48.46 (3) ANCHOR CEMENT 220.4303.5613 MINER'S ACE HARDWARE, INC97 12/21/2023 299782 8.61 WIRE BRUSH 640.4712.5273 MINER'S ACE HARDWARE, INC98 12/21/2023 299783 2,794.98 PW-71 INSTALL ARROW LIGHTS & RADIO 612.4610.6301 NICK'S TELECOM (DBA)99 12/21/2023 299784 115.82 OFFICE SUPPLIES-POUCH, PAPER 010.4421.5201 ODP BUSINESS SOLUTIONS LLC100 12/21/2023 299785 156.80 COPIER METER READ 10/28-11/27 010.4204.5602 OFFICE1101 12/21/2023 299786 208.88 LIFT STN#7 ANALOG INPUT BOARD 612.4610.5610 OUTSIDE THE BOX ENGINEERING102 12/21/2023 299787 24.00 UNIFORM CLEANING - ADMINISTRATION 010.4201.5303 PARAMOUNT CLEANERS103 12/21/2023 299787 615.00 UNIFORM CLEANING - PATROL SERVICES 010.4203.5303 PARAMOUNT CLEANERS104 12/21/2023 299787 154.50 UNIFORM CLEANING - SUPPORT SERVICES 010.4204.5303 PARAMOUNT CLEANERS105 12/21/2023 299788 200.00 10/23 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP106 12/21/2023 299789 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 RUBEN PILLE107 12/21/2023 299790 3,381.00 QUILTING FALL SESSION 2 010.4424.5351 BARBARA ANN PORTER 108 12/21/2023 299791 23.54 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY109 12/21/2023 299791 24.13 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY110 12/21/2023 299791 45.63 WOMENS CLUB MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY111 12/21/2023 299791 27.63 PD MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY112 12/21/2023 299791 29.88 REC DEPT MATS, MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY113 12/21/2023 299791 34.95 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY114 12/21/2023 299791 54.26 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY115 12/21/2023 299791 22.22 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY116 12/21/2023 299791 31.68 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY117 12/21/2023 299791 22.22 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY
CITY OF ARROYO GRANDE
CHECK LISTING
DECEMBER 16 - DECEMBER 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name118 12/21/2023 299791 $ 44.35 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY119 12/21/2023 299792 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JACKIE RALPH120 12/21/2023 299793 1,160.00 BENCH FOR JOHN KEEN 010.0000.2204 RECWEST OUTDOOR PRODUCTS INC 121 12/21/2023 299793 1,592.05 BENCH FOR JOHN KEEN 010.4420.5255 RECWEST OUTDOOR PRODUCTS INC 122 12/21/2023 299794 27.98 REIMBURSE VOLUNTEER SUPPLIES FOR 12/10 010.4424.5252 KELLY REYNOLDS123 12/21/2023 299795 15.00 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER 124 12/21/2023 299796 21,141.41 LIFT STN 3- SEWER CREEK CROSSING PROTECTION 612.5853.7001 RINCON CONSULTANTS, INC125 12/21/2023 299797 1,713.00 SART EXAM CASE#2301351 010.4204.5324 COUNTY OF SAN LUIS OBISPO SART PROGRAM 126 12/21/2023 299798 2,231.20 CROSS CONNECTIONS PROGRAM SERVICES 640.4710.5303 SLO COUNTY ENVIRONMENTAL127 12/21/2023 299799 27.79 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS128 12/21/2023 299799 14.79 GAS SERVICES-350 S ELM 010.4145.5401 SOCALGAS129 12/21/2023 299799 141.37 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS130 12/21/2023 299800 178.00 REFUND-SOCCER 010.0000.4605 HEATHER SORRELS131 12/21/2023 299801 1,000.00 REFUND WOMENS CLUB SECURITY DEPOSIT 010.0000.2206 GEE GEE SOTO132 12/21/2023 299801 37.00 REFUND-WOMENS CLUB OVERPAYMENT 010.0000.4353 GEE GEE SOTO133 12/21/2023 299801 78.00 REFUND- WOMENS CLUB SUPERVISION 010.0000.4655 GEE GEE SOTO134 12/21/2023 299802 1,988.00 THANKSGIVING BREAK SCIENCE CAMP 010.4424.5351 STEAMWORKS FOR KIDS135 12/21/2023 299803 75.00 11/23 INVESTIGATIVE SVCS 010.4204.5303 TRANSUNION RISK136 12/21/2023 299804 517.15 FORMS W-2, 1099S, ENVELOPES 010.4120.5201 TYLER BUSINESS FORMS137 12/21/2023 299805 591.60 PAYROLL FOR:W/E 11/26 OFFICE ASSISTANT 010.4120.5303 UNITED STAFFING ASSOC.138 12/21/2023 299805 986.30 PAYROLL FOR:W/E 12/03 PW TEMP 010.4420.5303 UNITED STAFFING ASSOC.139 12/21/2023 299805 928.28 PAYROLL FOR W/E 11/26 : PW TEMP 010.4420.5303 UNITED STAFFING ASSOC.140 12/21/2023 299806 48.40 REIMBURSE FOR STORAGE TOTES 010.4424.5252 CARRIE VAN BEVEREN 141 12/21/2023 299807 22,139.43 11/23 TBID SOCIAL MEDIA MARKETING 240.4150.5301 VERDIN MARKETING INK142 12/21/2023 299808 304.08 ACCT#208620661-00003 CITY IPAD 010.4145.5403 VERIZON WIRELESS143 12/21/2023 299808 74.07 ACCT#208620661-00004 CIM CELL 010.4424.5353 VERIZON WIRELESS144 12/21/2023 299809 109.40 DOCUMENT SHREDDING SVC 010.4201.5303 VITAL RECORDS CONTROL145 12/21/2023 299810 135.00 FCFA DISHWASHER BACKUP 010.4213.5303 WATERBOYS PLUMBING146 12/21/2023 299811 770.38 TRAFFIC SIGNAL REPAIRS-3 INTERSECTIONS 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC 147 12/21/2023 299812 70.00 REFUND- BRIDGE 010.0000.4605 ELAINE WILSON148 12/21/2023 299813 57,921.35 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE149 12/21/2023 299813 47,828.32 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE150 12/21/2023 299813 15,269.65 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE151 12/21/2023 299814 23,724.85 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT 152 12/21/2023 299814 3,691.63 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT153 12/21/2023 299815 458.76 DEPT OF CHILD SUPPORT SERVICES: Payment 011.0000.2114 CA STATE DISBURSEMENT UNIT154 12/21/2023 299816 2,250.94 DEFERRED COMPENSATION - EE %: Payment 011.0000.2117 ICMA RETIREMENT CORP155 12/21/2023 299816 14,188.57 DEFERRED COMPENSATION - EE: Payment 011.0000.2117 ICMA RETIREMENT CORP156 12/21/2023 299816 850.00 DEFERRED COMPENSATION - ER: Payment 011.0000.2117 ICMA RETIREMENT CORP
CITY OF ARROYO GRANDE
CHECK LISTING
DECEMBER 16 - DECEMBER 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name157 12/21/2023 299816 $ 310.00 ROTH - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP158 12/21/2023 299816 187.64 ROTH % - AFTER TAX: Payment 011.0000.2117 ICMA RETIREMENT CORP159 12/21/2023 299817 41,944.52 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT160 12/21/2023 299817 59,987.62 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT161 12/21/2023 299817 1,397.06 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT162 12/21/2023 299817 497.46 PERS BUYBACK - PRE TAX: Payment 011.0000.2106 PERS - RETIREMENT163 12/21/2023 299817 (0.05) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT164 12/21/2023 299818 536.02 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA165 12/29/2023 299819 678.92 AFLAC PRE TAX: Payment 011.0000.2126 AFLAC INSURANCE166 12/29/2023 299820 2,783.40 POLICE DEPT DUES: Payment 011.0000.2116 ARROYO GRANDE POLICE ASSN167 12/29/2023 299821 59,692.99 FEDERAL WITHHOLDING: Payment 011.0000.2104 CITY OF ARROYO GRANDE168 12/29/2023 299821 44,216.66 SOCIAL SECURITY: Payment 011.0000.2105 CITY OF ARROYO GRANDE169 12/29/2023 299821 14,732.63 MEDICARE: Payment 011.0000.2105 CITY OF ARROYO GRANDE170 12/29/2023 299822 24,355.85 STATE WITHHOLDING: Payment 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT171 12/29/2023 299822 3,474.40 CASDI: Payment 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT172 12/29/2023 299823 458.76 DEPT OF CHILD SUPPORT SERVICES: Payment 011.0000.2114 CA STATE DISBURSEMENT UNIT173 12/29/2023 299824 3,740.00 AG CAREER FIREFIGHTERS ASSN: Payment 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS174 12/29/2023 299825 43.90 PRE-PAID LEGAL SERVICES: Payment 011.0000.2125 LEGALSHIELD175 12/29/2023 299826 40,445.01 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT176 12/29/2023 299826 58,740.55 PERS RETIREMENT: Payment 011.0000.2106 PERS - RETIREMENT177 12/29/2023 299826 1,393.83 PERS Employer Pick Up: Payment 011.0000.2106 PERS - RETIREMENT178 12/29/2023 299826 497.46 PERS BUYBACK - PRE TAX: Payment 011.0000.2106 PERS - RETIREMENT179 12/29/2023 299826 (0.02) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT180 12/29/2023 299827 1,638.16 SEIU DUES: Payment 011.0000.2118 S.E.I.U. LOCAL 620181 12/29/2023 299828 629.49 PARS: Payment 011.0000.2107 US BANK OF CALIFORNIA182 12/29/2023 299829 12,436.09 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO183 12/29/2023 299829 12.73 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO184 12/29/2023 299829 2,396.00 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO185 12/29/2023 299829 1,989.66 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO186 12/29/2023 299829 6,134.00 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO187 12/29/2023 299829 17,874.73 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO188 12/29/2023 299829 1,861.11 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO189 12/29/2023 299830 2,441.60 PROP TAX FY23/24-103 BRANCH - CAR CORRAL 751.4555.5551 SLO COUNTY TAX COLLECTOR190 12/29/2023 299830 1,951.70 PROP TAX FY22/23-103 BRANCH - CAR CORRAL 751.4555.5551 SLO COUNTY TAX COLLECTOR191 12/29/2023 299830 452.96 PROP TAX FY22/23-103 BRANCH - CAR CORRAL 751.4555.5551 SLO COUNTY TAX COLLECTOR192 12/29/2023 299830 838.30 PROP TAX FY21/22-103 BRANCH - CAR CORRAL 751.4555.5551 SLO COUNTY TAX COLLECTOR193 12/29/2023 299831 130.39 CENTRAL COAST ECONOMIC FORECAST 010.4001.5501 U.S. BANK194 12/29/2023 299831 20.00 FACEBOOK AD-SPECIAL EVENTS PROGRAM 010.4002.5301 U.S. BANK 195 12/29/2023 299831 129.00 NNA SERVICES MEMBERSHIP 010.4002.5503 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
DECEMBER 16 - DECEMBER 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name196 12/29/2023 299831 $ 675.00 LOCC NEW COUNCIL MEMBER ACADEMY 010.4101.5201 U.S. BANK197 12/29/2023 299831 25.00 LOCC NEW LAWS IMPACTING CITIES 010.4101.5501 U.S. BANK198 12/29/2023 299831 78.20 MULE BAKERY 010.4101.5501 U.S. BANK199 12/29/2023 299831 25.00 LEAGUE OF CA CITIES MEMBERSHIP 010.4101.5501 U.S. BANK200 12/29/2023 299831 99.00 SURVEY MONKEY MEMBERSHIP 010.4101.5503 U.S. BANK 201 12/29/2023 299831 58.00 ISSUU NEWSLETTER 010.4102.5255 U.S. BANK202 12/29/2023 299831 135.00 CSMFO MEMBERSHIP DUES 010.4120.5503 U.S. BANK203 12/29/2023 299831 390.00 ASSOC OF ENVIRONMENTAL PLANNERS SUBSCRIPTION 010.4130.5303 U.S. BANK204 12/29/2023 299831 60.00 DNS SMALL BUSINESS MEMBERSHIP 010.4140.5303 U.S. BANK205 12/29/2023 299831 45.00 TEAMS PHONE CALLING PLAN 010.4140.5303 U.S. BANK206 12/29/2023 299831 24.00 TEAMS PHONE STANDARD 010.4140.5303 U.S. BANK207 12/29/2023 299831 24.00 TEAMS CALLING PLAN LICENSE 010.4140.5303 U.S. BANK208 12/29/2023 299831 608.81 ZOOM PUBLIC MEETINGIN SUPPORT 010.4145.5401 U.S. BANK209 12/29/2023 299831 51.70 AUTHORIZE.NET CREDIT CARD FEES 010.4145.5555 U.S. BANK210 12/29/2023 299831 1,399.67 AMAZON BUSINESS PRIME RENEWAL 010.4145.5555 U.S. BANK 211 12/29/2023 299831 227.85 OFFICE SUPPLIES-WRAPPING PAPER 010.4201.5201 U.S. BANK212 12/29/2023 299831 516.94 OFFICE SUPPLIES 010.4201.5201 U.S. BANK213 12/29/2023 299831 184.45 EMPLOYEE WELLNESS 010.4201.5303 U.S. BANK214 12/29/2023 299831 1,185.00 TRAINING & CONFERENCES 010.4201.5501 U.S. BANK215 12/29/2023 299831 614.12 COMMUNITY ENGAGEMENT 010.4201.5504 U.S. BANK216 12/29/2023 299831 270.79 HOME DEPOT-LADDER FOR BUILDING MAINTENANCE 010.4213.5604 U.S. BANK217 12/29/2023 299831 400.00 2 MEXICANS HOMELESS ENCAMPMENT CLEARING 010.4420.5303 U.S. BANK218 12/29/2023 299831 75.00 ABPA MEMBERSHIP 010.4420.5501 U.S. BANK219 12/29/2023 299831 20.70 MSA MEETING 010.4420.5503 U.S. BANK220 12/29/2023 299831 180.00 NRPA MEMEBERSHIP 010.4420.5503 U.S. BANK221 12/29/2023 299831 86.09 EBAY-WOOD EATER SHIELD 010.4420.5603 U.S. BANK222 12/29/2023 299831 1,370.56 DOG WASTE BAGS-10 CASES 010.4420.5605 U.S. BANK223 12/29/2023 299831 3.12 FACEBOOK-HALLOWEEN 010.4421.5504 U.S. BANK224 12/29/2023 299831 945.00 CONTRACTUAL SERVICES 010.4423.5253 U.S. BANK225 12/29/2023 299831 18.27 VONS-TURKEY TROT WATER 010.4424.5251 U.S. BANK 226 12/29/2023 299831 404.23 TURKEY TROT TURKEYS, CHICKENS, HENS AWARDS 010.4424.5252 U.S. BANK 227 12/29/2023 299831 2,853.98 SPECIAL EVENTS 010.4424.5252 U.S. BANK228 12/29/2023 299831 500.00 SOFTBALL/BASKETBALL SUMMER CHAMPION T-SHIRTS 010.4424.5257 U.S. BANK 229 12/29/2023 299831 45.03 FACEBOOK AD-SPECIAL EVENTS PROGRAM 010.4424.5353 U.S. BANK230 12/29/2023 299831 1.94 FACEBOOK ADD-SPECIAL EVENTS PROGRAM 010.4424.5353 U.S. BANK 231 12/29/2023 299831 3.00 FACEBOOK AD 010.4424.5353 U.S. BANK232 12/29/2023 299831 15.00 FACEBOOK AD 010.4424.5353 U.S. BANK233 12/29/2023 299831 66.79 STATE WATER BOARD TEST 010.4430.5255 U.S. BANK234 12/29/2023 299831 512.30 EBAY ROTILLER BLADES 010.4430.5603 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
DECEMBER 16 - DECEMBER 31, 2023
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name235 12/29/2023 299831 $ 181.59 CARRS BOOTS-RON 220.4303.5148 U.S. BANK236 12/29/2023 299831 10.76 MINER'S- SUPPLIES FOR PARKLETS 220.4303.5255 U.S. BANK237 12/29/2023 299831 359.48 AMAZON-SAND BAGS 220.4303.5613 U.S. BANK238 12/29/2023 299831 385.74 AMAZON - SAND BAGS 220.4303.5613 U.S. BANK239 12/29/2023 299831 714.00 BEDLINER FOR NEW TRUCK 612.4610.6301 U.S. BANK240 12/29/2023 299831 105.00 AWWA MEMBERSHIP FOR UTILITIES MANAGER 640.4710.5503 U.S. BANK241 12/29/2023 299831 2,592.53 ARCHER 3 METER READER 640.4712.6201 U.S. BANK242 12/29/2023 299831 2,844.93 SANTA COP 010.0000.2025 U.S. BANK243 12/29/2023 299831 43.10 POSTAGE/SHIPPING 010.4201.5208 U.S. BANK244 12/29/2023 299831 1,056.99 TRAINING-LODGING/PARKING 010.4209.5501 U.S. BANK245 12/29/2023 299831 1,565.50 TRAINING 010.4209.5501 U.S. BANK246 12/29/2023 299831 253.54 PATROL SUPPLIES - INTOXIMETERS 010.4203.5255 U.S. BANK247 12/29/2023 299831 46.90 UNIFORMS/ALTERATIONS 010.4203.5272 U.S. BANK248 12/29/2023 299831 394.98 UNIFORMS 010.4203.5272 U.S. BANK249 12/29/2023 299831 1,079.02 UNIFORMS & EQUIPMENT 010.4203.5272 U.S. BANK250 12/29/2023 299831 3,076.24 TRAINING 010.4203.5501 U.S. BANK251 12/29/2023 299831 2,037.94 TRAINING 010.4203.5501 U.S. BANK252 12/29/2023 299831 121.30 FUEL 010.4203.5608 U.S. BANK253 12/29/2023 299831 125.09 FUEL 010.4203.5608 U.S. BANK254 12/29/2023 299831 182.08 FUEL 010.4203.5608 U.S. BANK255 12/29/2023 299831 69.00 FUEL 010.4203.5608 U.S. BANK256 12/29/2023 299831 512.57 EQUIPMENT-REPLACEMENT IPAD AND CASE 010.4204.5272 U.S. BANK257 12/29/2023 299831 1,537.67 TRAINING-LODGING 010.4204.5501 U.S. BANK258 12/29/2023 299831 1,200.00 TRAINING - REGISTRATION/TUITION 010.4204.5501 U.S. BANK259 12/29/2023 299831 251.56 FUEL 010.4204.5501 U.S. BANK260 12/29/2023 299831 794.52 TRAINING-LODGING 010.4204.5501 U.S. BANK261 12/29/2023 299831 63.42 FUEL 010.4204.5608 U.S. BANK262 12/29/2023 299831 44.75 GOLDEN DONUT-VOLUNTEERS FOR HALLOWEEN 010.4424.5250 U.S. BANK263 12/29/2023 299831 800.61 CULTURE STOKE-PICKEBALL VOLUNTEERS 010.4424.5250 U.S. BANK 264 12/29/2023 299831 18.95 ALDI-TURKEY TROT SNACKS FOR VOLUNTEERS 010.4424.5250 U.S. BANK265 12/29/2023 299831 155.92 DCC INT PANEL LUNCH-MASON BAR 010.4110.5316 U.S. BANK266 12/29/2023 299831 82.59 WALMART-CM INTERVIEW SUPPLIES 010.4110.5316 U.S. BANK $ 798,482.05
ATTACHMENT 2
.
General Fund 432,192.15 5101 Salaries Full time 222,526.32 Streets Fund 21,345.86 5101 Volunteer Employee Retirement - Sewer Fund 11,932.21 5102 Salaries Part-Time - PPT 7,736.72 Water Fund 25,165.54 5103 Salaries Part-Time - TPT 3,660.91 490,635.76 5105 Salaries OverTime 26,603.52
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,308.40
5108 Holiday Pay 61,751.45
5109 Sick Pay 6,409.33
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development 2,157.12 5112 Sick Leave Buyback - Police 23,079.37 5113 Vacation Pay 13,066.49
Public Works - Maintenance 188.19 5114 Comp Pay 5,047.94 Public Works - Enterprise 1,178.84 5115 Annual Leave Pay 8,084.26 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 41,931.95 Children In Motion - 5122 Social Security 24,724.88
5123 PARS Retirement 167.87 26,603.52
5126 State Disability Ins. 3,168.50
5127 Deferred Compensation 700.00
5131 Health Insurance 55,703.38
5132 Dental Insurance 3,070.06
5133 Vision Insurance 819.78
5134 Life Insurance 381.76
5135 Long Term Disability 599.74
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 637.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 210.00
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,175.00
490,635.76
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
11/10/2023 - 11/23/2023
12/1/2023
BY FUND BY ACCOUNT
ATTACHMENT 2
.
General Fund 447,364.76 5101 Salaries Full time 251,790.46 Streets Fund 21,753.12 5101 Volunteer Employee Retirement - Sewer Fund 11,789.60 5102 Salaries Part-Time - PPT 3,920.88 Water Fund 24,586.44 5103 Salaries Part-Time - TPT 3,209.36 505,493.92 5105 Salaries OverTime 27,012.97
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,143.40
5108 Holiday Pay 21,271.90
5109 Sick Pay 7,001.70
Administrative Services - 5110 Annual Leave Buyback 17,450.00 Information Services - 5111 Vacation Buyback -
Community Development 1,369.60 5112 Sick Leave Buyback 11,151.69 Police 23,842.16 5113 Vacation Pay 7,747.54
Public Works - Maintenance 1,067.77 5114 Comp Pay 1,127.11 Public Works - Enterprise 733.44 5115 Annual Leave Pay 7,560.58 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 38,627.53 Children In Motion - 5122 Social Security 24,846.73
5123 PARS Retirement 107.21 27,012.97
5126 State Disability Ins. 3,361.89
5127 Deferred Compensation 725.00
5131 Health Insurance 55,282.39
5132 Dental Insurance 2,952.00
5133 Vision Insurance 773.10
5134 Life Insurance 368.84
5135 Long Term Disability 646.18
5137 Leave Payouts 14,152.33
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 637.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 265.63
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,210.00
505,493.92
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
11/24/2023 - 12/07/2023
12/15/2023
BY FUND BY ACCOUNT
ATTACHMENT 2
.
General Fund 339,178.10 5101 Salaries Full time 258,405.28 Streets Fund 17,331.38 5101 Volunteer Employee Retirement - Sewer Fund 9,151.56 5102 Salaries Part-Time - PPT 4,319.98 Water Fund 20,386.14 5103 Salaries Part-Time - TPT 4,143.24 386,047.18 5105 Salaries OverTime 17,810.87
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,140.40
5108 Holiday Pay 711.97
5109 Sick Pay 10,536.78
Administrative Services 5110 - Annual Leave Buyback -
Information Services 5111 Vacation Bu - yback -
Community Development 5112 Sick Leave Buyback -
Police 15,418.35 5113 Vacation Pay 10,837.76
Public Works - Maintenance 1,176.50 5114 Comp Pay 5,223.37 Public Works - Enterprise 1,216.02 5115 Annual Leave Pay 9,455.66 Recreation - Administration 5116 Salaries - Police FTO - - Recreation - Special Events - 5121 PERS Retirement 38,633.31 Children In Motion 5122 Social Securit - y 20,633.72
5123 PARS Retirement 125.89 17,810.87
5126 State Disability Ins. 2,807.69
5127 Deferred Compensation -
5131 Health Insurance -
5132 Dental Insurance -
5133 Vision Insurance -
5134 Life Insurance -
5135 Long Term Disability -
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance -
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 216.26
5150 Bi-Lingual Pay -
5151 Cell Phone Allowance 45.00
386,047.18
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
12/08/2023 - 12/21/2023
12/29/2023
BY FUND BY ACCOUNT
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports
DATE: January 23, 2024
SUMMARY OF ACTION:
Receive and file the Annual Comprehensive Financial Report (ACFR), Single Audit, and Audit Report for the Transportation Development Act Transportation Fund for the fiscal year that ended June 30, 2023.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Preparation of the City’s financial reports requires approximately 250 hours per year of personnel resources and auditing services costing approximately $29,820 annually.
RECOMMENDATION:
1) Receive and file the Annual Comprehensive Financial Report (ACFR), Single Audit, and Audit Report for the Transportation Development Act Transportation Fund for the fiscal year ended June 30, 2023; and 2) Determine that receiving and filing the ACFR, Single Audit and Audit Report for the Transportation Development Act Transportation Fund is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
BACKGROUND:
State law requires that every general-purpose local government publish an annual report on its financial position and activity, and that the report be audited by an independent firm of certified public accountants (the “ACFR”). The goal of the independent audit is to provide a reasonable assurance that the City’s financial statements are free of material misstatements. In addition, the auditing firm is responsible for providing an independent review of the City’s internal financial controls. The City’s financial statements, internal
Item 9.b.
City Council
Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports January 23, 2024
documents, and financial controls have been audited by the certified public accountant firm of Moss, Levy & Hartzheim, LLP for the fiscal year ending June 30, 2023.
The Single Audit is an organization-wide audit of a non-federal entity that expends $750,000 or more in federally-awarded funds in one year. In fiscal year 2021-22, the City expended $844,750 in federal funds. The $844,750 was combined funding for the Bridge Street Bridge Habitat project, Traffic Way Bridge project, and American Rescue Plan Act (ARPA) funds. For the 2022-23 fiscal year, the City expended $916,570 in federal funds towards the Traffic Way Bridge project and ARPA funds. As a result, the City has completed a Single Audit for the fiscal year ending June 30, 2023, which is included with this report as Attachment 2.
The Transportation Development Act (TDA) provides a state funding source for use by local jurisdictions at the county level to improve existing public transportation and to encourage regional public transportation coordination. It also provides some funding for bicycle and pedestrian projects and, when certain conditions are met, streets and roads.
The main purpose and priority of TDA, however, is to provide funding for public transportation. The Local Transportation Fund (LTF) is a local fund into which the State deposits sales tax revenue to be used for transportation purposes defined by TDA. The State Department of Tax and Fee Administration, based on sales tax collected in each county, returns the general sales tax revenues to each county’s LTF. The City has completed the TDA Audit report every year and posts the reports on the City’s website.
Though not formally presented to the City Council in some prior years, this audit report contains the results of the TDA audit for Council’s information and review as Attachment
3. ANALYSIS OF ISSUES:
Annual Comprehensive Financial Report (ACFR)
Generally accepted accounting principles (GAAP) provide the criteria for judging whether a financial report is presented fairly. In defining the minimum standard of acceptable basic financial reporting for state and local governments, GAAP mandates a complete set of basic financial statements, including accompanying note disclosures, as well as the presentation of certain required supplementary information. GAAP encourages government agencies to present this information within the ACFR.
The ACFR provides a more detailed financial report beyond the basic financial statements. The ACFR is made up of three sections:
• The introductory section: provides general information on the City which includes the letter of transmittal, list of principal officials, and organizational chart. • The financial section: provides the overall financial information of the City which includes the report of the independent auditor, management’s discussion and
Item 9.b.
City Council
Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports January 23, 2024
analysis (a narrative of the City finances), the basic financial statements, required supplementary information and other supplementary schedules and statements. • The statistical section: provides a broad range of operational, economic, and historical data that provides a context for assessing the City’s economic condition.
This section provides information about the City’s general financial trends, revenue capacity, debt capacity, economic and demographic trends, and operating information.
The City’s external auditors at Moss, Levy & Hartzheim, LLP conducted testing of the City’s internal financial controls in July 2023, October 2023, and November 2023. The testing included reviewing the City’s procedures for receiving and disbursing cash, the accounting methodology used to record transactions, the separation of duties to avert collusion, and the City’s asset securities. As a result of this testing, there were no internal control issues/events noted by the auditors.
An audit was also conducted on the net position of the City for the financial period ending June 30, 2023. Documentation in support of the assets, liabilities, and fund balance of all the funds in the City were examined and verified. This process assures an impartial review and substantiation of the City’s net position. The result of this review is documented in the City’s ACFR. The City’s ACFR complies with newly effective Government Accounting Standards Board (GASB) pronouncements, as detailed in the Notes to the Financial Statements (see Page B-46 of Attachment 1).
Auditors may issue three different types of opinions at the conclusion of an audit; an unmodified, modified, or adverse opinion. An unmodified opinion assures the reader that the information presented in the ACFR fairly represents the financial position of the City.
A modified opinion states that the information is fairly presented except for a particular issue. An adverse opinion indicates that the agency has major accounting and/or internal control issues and no reliance may be placed on the financial statements. The Administrative Services Department staff is proud to report that for the fiscal year ended June 30, 2023, the City of Arroyo Grande received an unmodified opinion, reflecting that the information presented in the ACFR fairly represents the financial position of the City.
As presented in the ACFR, the City’s combined net position at June 30, 2023, increased by $3.6 million or 3.66% from $99.3 million to $102.9 million. This overall increase is due to an increase in governmental activities ($3.4 million) offset by a smaller decrease in business-type activities ($146,146). The largest portion of the City’s net position, $82.3 million, reflects investments in capital assets net of depreciation (e.g. land, buildings, infrastructure, and machinery & equipment). The City uses these capital assets to provide services to the public; consequently, these assets are not available for future spending.
Item 9.b.
City Council
Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports January 23, 2024
The description of the City’s net position of all funds reflects all the assets and liabilities of the City. It includes the City’s investment in capital assets such as parks, bridges, and roads as well as the liabilities or obligations to pay vendors, employees, and debt service payments. The net position is the mathematical difference between assets and liabilities, but it does not necessarily reflect the economic health of an organization. In the City’s case, about 80% of the total net position reflects capital assets. While these assets are important, they cannot be used to fund the day-to-day operations of the City and, therefore, may not be the most useful measure of the City’s liquidity.
For financial reporting purposes, the half percent Local Sales Tax revenue approved by voters in 2006 and Other Post-Employee Benefits funds (OPEB) are combined with the General Fund in the ACFR. However, the City’s quarterly and year-end reporting is based on the General Fund exclusively and does not include the Local Sales Tax or OPEB funds. The combined funds, as shown in the table below, reports total revenues of $25.9 million and expenditures of $23.1 million. As a result, there was an overall increase to the fund balance of $2.8 million during the 2022-23 fiscal year.
Item 9.b.
City Council
Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports January 23, 2024
The ACFR reports a General Fund total fund balance of $20.6 million. However, a small amount of the fund balance is considered non-spendable because it is held as inventory ($37,592). Additionally, $4.7 million is designated for completing capital projects or meeting other commitments in the future, including post-employment benefits. This leaves an unassigned balance of $11.8 million in the General Fund and $4.1 million in the Local Sales Tax fund. At the May 23, 2023, City Council meeting, Council assigned $3.1 million of the $11.8 million in unassigned General Fund for additional Pavement Management Program project utilization and for the Community Service Grant Program.
The City’s Fiscal Policy establishes the maintenance of a fund balance reserve goal of 20% of expenditures with a minimum of 15% in the General Fund. At the conclusion of Fiscal Year 2022-23, the reserve, based on available General Funds, was 55% and exceeded the City’s reserve goal. A discussion item related to expending the excess fund balance and a review of the fund balance policy will be brought to the Council at a future meeting.
Single Audit
The City’s independent auditor, Moss, Levy & Hartzheim, LLP, completed the Single Audit of federal awards for fiscal year ended June 30, 2023. The auditors opined that the City complied, in all material respects, with requirements that could have a direct and material effect on each of its major federal programs for the fiscal year ended June 30, 2023.
The City provided the following list of federal funding expenditures as of June 30, 2023:
General Fund
Local Sales Tax
Fund OPEB Total
Beginning Fund Balance 7/1/22 $ 10,823,192 $ 5,967,140 $ 1,011,630 $ 17,801,962 Revenues 22,758,054 3,004,610 122,374 25,885,038
Expenditures (21,718,987) (1,346,413) - (23,065,400)
Net Change in Fund Balance $ 1,039,067 $ 1,658,197 $ 122,374 $ 2,819,638 Fund Balance:
Nonspendable $ 37,592 $ - $ - $ 37,592
Assigned for capital projects - 3,522,243 - 3,522,243
Assigned for post employment benefits - - 1,134,004 1,134,004 Unassigned 11,824,667 4,103,094 - 15,927,761
Ending Fund Balance, 6/30/23 $ 11,862,259 $ 7,625,337 $ 1,134,004 $ 20,621,600
Item 9.b.
City Council
Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports January 23, 2024
Audit Report for the Transportation Development Act Transportation Fund The City’s independent auditor, Moss, Levy & Hartzheim, LLP also completed the Audit Report for the Transportation Development Act Transportation Fund Report (the “TDA Transportation Fund Report”). The auditors opined that the City complied, in all material respects, with requirements that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2023. There were no findings issued or questioned costs.
The TDA Transportation Fund Report is for the Transportation Fund, which is a special revenue fund of the City. The California Code of Regulations, Title 21, sections 6661 and 6751, required Local Transportation Fund and State Transit Assistance Fund recipients such as the City to submit a fiscal audit report to the State Controller’s Office annually.
The Transportation Fund Audit reflected that the City’s allocations under Article 8, Section 99400(a), which relates to projects for local streets and other multimodal transportation, for the fiscal year ended June 30, 2023, was $565,513. The City’s allocations under Public Utilities Code Article 3, Section 99233.3, which relates to funding facilities for use of pedestrians and bicycles or other local transportation projects, for the fiscal year ended June 30, 2023, was $24,664. The City's allocation of the TDA Funds are used to support the Streets program that maintains all city streets, rights-of-way, and sidewalks.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Report; or
2. Provide other direction to staff.
ADVANTAGES:
By receiving and filing these reports, the City will be accepting the auditors’ unmodified opinion. As discussed above, an unmodified opinion assures the reader that the information presented in the reports fairly represents the financial position of the City.
DISADVANTAGES:
There are no disadvantages in relation to the recommended action.
Project Name Total Expenditures
Traffic Way Bridge 218,848.33
AMERICAN RESCUE PLAN ACT (ARPA) 697,721.94
$ 916,570.27
As of June 30, 2023
List of Federal funding of expenditures
City of Arroyo Grande
Item 9.b.
City Council
Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports January 23, 2024
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Receiving and filing the ACFR, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Report is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Annual Comprehensive Financial Report and Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards
2. Single Audit
3. Transportation Development Act (TDA) Transportation Fund Report
ATTACHMENTS 1 - 3
Attachment 1 is available as a link: FY 2022-23 Annual Comprehensive Financial Report (PDF) Attachment 2 is available as a link: FY 2022-23 Single Audit Report (PDF) Attachment 3 is available as a link: FY 2022-23 TDA Audit Report (PDF)
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consider Adoption of a Resolution Approving the Annual Adjustment of Sewer Connection Fees
DATE: January 23, 2024
SUMMARY OF ACTION:
Adoption of a Resolution approving the annual adjustment of Sewer Connection Fees to increase fees by 2.7%, consistent with the Engineering News Record (ENR) Construction Cost Index (CCI).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Adoption of the Resolution will increase the Sewer Connection Fees charged for new development projects, effective March 25, 2024. The revenue generated from this adjustment is dependent on the amount of new development in the community during the coming year.
RECOMMENDATION:
1) Adopt a Resolution approving the annual adjustment to the City’s Sewer Connection Fees based on changes in the Engineering News Record Construction Cost Index; and 2) Determine that adopting this Resolution is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal.
Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.).
BACKGROUND:
Ordinance 528 C.S. amended Section 13.12.190 of the Arroyo Grande Municipal Code to provide that, for each connection of a building to a public sewer, a connection fee will be charged and that the amount of the fee shall be set by resolution. Resolution No. 3567 authorized that the sewer connection fees be adjusted each year in accordance with the percentage increase in the annual average ENR CCI.
Item 9.c.
City Council
Consider Adoption of a Resolution Approving the Annual Adjustment of Sewer Connection Fees
January 23, 2024
The previous rate increase of 7.2% was approved by Council on January 24, 2023, and became effective on March 27, 2023.
ANALYSIS OF ISSUES:
Sewer Connection Fees, enacted pursuant to Section 13.12.190 of the City Municipal Code, are collected to help pay for improvements and future sewer system capacity as necessary to meet the needs of the City resulting from growth and expansion.
The calculation shown below provides documentation that the ENR CCI warrants a 2.7% increase in the City’s Sewer Connection Fees.
The calculation adjusts the fees as follows:
1 + Current Index – Base Index for Date of Adoption = Factor Base Index for Date of Adoption
For the current year, the calculation is as follows:
1 + 13,358 – 13,007= 1.027 = 2.7%
13,007
The existing and proposed fees implementing a 2.7% ENR CCI increase are set forth in Exhibit A to the attached Resolution. If approved, the effective date of the new fees will be March 25, 2024.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
1. Adopt the Resolution approving the annual adjustment to the City’s Sewer Connection Fees based on changes in the Engineering News Record Construction Cost Index;
2. Do not adopt the Resolution and request further information; or
3. Provide other direction to staff.
ADVANTAGES:
By approving the recommended fees, the City will be able to recover the estimated cost of providing infrastructure and services to new development.
DISADVANTAGES:
The only disadvantage identified in relation to this recommendation is an increased cost to new development.
Item 9.c.
City Council
Consider Adoption of a Resolution Approving the Annual Adjustment of Sewer Connection Fees
January 23, 2024
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADJUSTING SEWER
CONNECTION FEES BY THE CHANGE IN THE
ENGINEERING NEWS RECORD CONSTRUCTION COST
INDEX AND FINDING THE ACTION EXEMPT FROM
CEQA
WHEREAS, the City Council adopted Ordinance No. 528 C.S. amending Section
13.12.190 of the Municipal Code regarding sewer connection fees; and WHEREAS, pursuant to Section 13.12.190, the City Council may by Resolution establish the amount of the sewer connection fees; and
WHEREAS, Resolution No. 3567 authorizes an annual adjustment in the sewer connection fees based on the changes in the annual average Engineering News Record (ENR) Construction Cost Index (CCI); and
WHEREAS, it is determined that an increase of 2.7% of the ENR CCI has been calculated to warrant an adjustment to the City sewer connection fees, effective March 25, 2024; and
WHEREAS, this resolution is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal.
Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.) NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby adopts the sewer connection fees set forth in Exhibit “A” attached hereto and incorporated herein by this reference as though set forth in full. This Resolution shall take effect sixty (60) days after its adoption.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 23 rd day of January, 2024.
RESOLUTION NO.
PAGE 2
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
2020 2021 2022 2023 2024
ENR Index 11281 11455 12133 13007 13358
Residential - per dwelling unit
Single Family $ 1,364 $ 1,445 $ 1,530 $ 1,640 $ 1,685
Multifamily (a) 1,011 1,071 1,135 1,216 1,249
Trailer Park/Mobile Home 1,119 1,185 1,255 1,346 1,382
Non-Residential - per water meter size (b)
5/8 inch $ 1,364 $ 1,445 $ 1,530 $ 1,640 $ 1,685
3/4 inch 2,045 2,166 2,295 2,460 2,526
1 inch 3,413 3,615 3,829 4,105 4,216
1 1/2 inch 6,827 7,231 7,659 8,210 8,432
2 inch 10,923 11,569 12,254 13,137 13,491
3 inch 20,481 21,694 22,978 24,633 25,298
4 inch 34,136 36,157 38,298 41,055 42,164
6 inch 68,271 72,313 76,594 82,108 84,325
8 inch 136,544 144,627 153,189 164,219 168,652
10 inch 204,815 216,940 229,783 246,327 252,978
12 inch 300,394 318,177 337,014 361,278 371,033
(a) Multifamily includes duplex, triplex, apartments, and condominiums Adjustment Formula:
Adjusted Fee = (Current Fee) x (Current Year ENR index) / (Prior Year ENR index) Adjusted Fee = (Current Fee) x (13358) / (13007)
The connection fees shall be increased each year with the annual percentage increase of the annual average ENR Construction Cost Index as established in the Engineering News Record publication.
EXHIBIT A
SEWER CONNECTION FEES
EFFECTIVE 3/25/2024
For each connection of a building sewer to a public sewer, a connection fee shall be collected by the City before the permit for the connection work is issued. The amount of the fee collected is as follows:
Connection Fee
(b) For meter sizes larger than shown, connection fee determined based on the ratio of the maximum safe operating capacity of the meter to that of a 5/8 inch meter.
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consider Adoption of a Resolution to Update City Manager Name for Authorized Personnel for Financial Institutions
DATE: January 23, 2024
SUMMARY OF ACTION:
Update the list of personnel to include the new City Manager’s name as an authorized employee to deposit City funds in various financial institutions and to enter into banking or investment arrangements on behalf of the City.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no significant financial or personnel resource impacts to updating the Resolution.
RECOMMENDATION:
1) Adopt a Resolution authorizing the deposit of City funds in various financial institutions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements; and 2) Determine that adopting a resolution authorizing the deposit of City funds in various financial institutions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)
BACKGROUND:
In 2021, the City Council adopted Resolution No. 5122, which authorized the deposit of City funds in various financial institutions and authorized certain employees to act on behalf of the City in banking or investment relationships. Since that time, the Resolution has been updated as position titles and banking regulations have changed.
Item 9.d.
City Council
Consider Adoption of a Resolution to Update City Manager Name for Authorized Personnel for Financial Institutions
January 23, 2024
ANALYSIS OF ISSUES:
Regulations for the banking industry require that the City’s Resolution include the names of the employees currently serving in the position, rather than just the titles. This will necessitate a more frequent updating of the Resolution as staffing changes occur; however, it is unlikely to be a significant impact to the City. The City Council appointed a new City Manager, who began work with the City on January 8, 2024. The proposed resolution is to update the list to include the City Manager’s name.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution as presented;
2. Modify and adopt the Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
Updating the Resolution will reflect the current names of persons authorized to enter into banking and investment relationships for the City and provides documentation compliant with banking regulations.
DISADVANTAGES:
There are no disadvantages in relation to the recommended action.
ENVIRONMENTAL REVIEW:
Adopting a resolution authorizing the deposit of City funds in various financial institutions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE DEPOSIT OF CITY
FUNDS IN VARIOUS FINANCIAL INSTITUTIONS
WHEREAS the City of Arroyo Grande normally has excess funds not currently needed to fund operating expenditures, and such excess funds are currently deposited by prior agreement with various financial institutions, including, but not limited to the State Local Agency Investment Fund (LAIF); and
WHEREAS, Government Code Section 53635 distinguishes between “deposits” and “investments”, and specifically provides that City monies shall be “deposited” in State or National banks, or State of Federal savings and loan associations, or may be “invested” in specified instruments; and
WHEREAS, eligible financial institutions include banks and savings and loans and are used primarily for active demand deposits (checking accounts and passbook savings), inactive deposits (non-negotiable time certificates), and investment instruments; and WHEREAS, eligible financial institutions require a listing of authorized signers who are legally approved to perform financial transactions on behalf of the City, which may be modified from time to time due to changes in staffing; and WHEREAS, authorizing the deposit of City funds in various financial institutions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.)
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. That the Recitals above are hereby incorporated by reference.
2. That the City of Arroyo Grande employees in the positions listed below are hereby authorized to enter into agreements to deposit or withdraw money from financial institutions located in California, including United States branches of foreign banks licensed to do business in California, upon a determination of financial soundness of such financial institutions, by the City of Arroyo Grande.
Director of Administrative Services/City Treasurer
Accounting Manager
City Manager
RESOLUTION NO.
PAGE 2
3. That the employees listed below are currently filling the designated positions as of the date of this Resolution.
Director of Administrative Services/City Treasurer: Nicole Valentine Accounting Manager: Lynda Horejsi
City Manager: Matthew Downing
4. That this Resolution supersedes Resolution 5122 dated October 26, 2021, and any prior Arroyo Grande resolutions inconsistent with the authorized persons that may enter into banking and investment relationships as set forth herein.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 23rd day of January, 2024.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
__
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
1 Item 9.e.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
January 9, 2024, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Guthrie, Council Member Barneich, Council Member
George, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Community Development
Director Brian Pedrotti, Recreation Services
Director Sheridan Bohlken, Fire Chief Steve
Lieberman, City Engineer Shannon Sweeney,
IT Manager Kevin Waddy
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 P.M.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
2 Item 9.e.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
AYES (5): Mayor Ray Russom, Council Member Barneich, Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a Introduction of New Employee and Oath of Office – Matthew Downing, City Manager Assistant City Manager/Public Works Director Robeson introduced and welcomed City Manager Matthew Downing. Mayor Ray Russom welcomed City Manager Downing. City Clerk Matson administered the Oath of Office.
Mayor Ray Russom invited public comment. Speaking from the public was Patty Welsh. No further public comments were received.
6.b City Manager Communications
City Manager Downing provided Department updates regarding a Community Survey, New Building Permit Technician, New Police Trainee, and an update on the Village construction projects.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Patty Welsh. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.
Staff responded to questions regarding Item 9.f.
3 Item 9.e.
Mayor Ray Russom invited public comment. Speaking from the public was Patty Welsh. No further public comments were received. Assistant City Manager/Public Works Director Robeson responded to questions from the public. City Attorney Rosen provided clarification regarding fee waivers.
Moved by Council Member Barneich
Seconded by Council Member George
Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action.
AYES (5): Council Member Barneich, Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom
Passed (5 to 0)
9.a Consideration of Cash Disbursement Ratification
1) Ratified the listing of cash disbursements for the period of November 15 through December 15, 2023; 2) Determined that ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.b Consideration of Statement of Investment Deposits
1) Received and filed the report listing investment deposits of the City of Arroyo Grande as of November 30, 2023, as required by Government Code Section 53646(b); 2) Determined that receiving the report of investment deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. c)(2)-(3), 15378.)
9.c Approval of Minutes
Approved the minutes of the Regular City Council Meeting of December 12, 2023, as submitted.
9.d Consideration of Resolution Adopting the 2023 County Joinder Amendment to Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING 2023 COUNTY JOINDER AMENDMENT TO THE SECOND
AMENDED AND RESTATED JOINT POWERS AGREEMENT OF THE INTEGRATED WASTE MANAGEMENT AUTHORITY"; and 2) Found that rejoining the IWMA via the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).
9.e Consideration of Adoption of an Ordinance Amending Title 13 of the Arroyo Grande Municipal Code Regarding the Water Shortage Contingency Plan
4 Item 9.e.
Adopted the Ordinance amending Section 13.07.030 (C)(2) of the Arroyo Grande Municipal Code regarding the WSCP
9.f Consideration of Award of Contract to Cushman Contracting Corporation for Construction of the Swinging Bridge Retrofit Project, PW 2021-06 and Find the Action Exempt from CEQA
1) Awarded a contract for the Swinging Bridge Retrofit Project to Cushman Contracting Corporation in the amount of $937,000, in substantially final form subject to any minor, technical or non-substantive changes approved by the City Manager in consultation with the City Attorney; 2) Authorized the City Manager to approve change orders of 10% of the contract amount, $93,700, for unanticipated costs during the construction phase of the Project; and 3) Determined that the Project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301)
9.g Consideration of Adoption of a Resolution Waiving or Reimbursing up to $5,000 for Certain Building Permit Fees Related to Repair or Reconstruction of Homes Damaged by Flooding in 2023 Declared Local Emergencies
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE WAIVING OR REIMBURSING UP TO $5,000 FOR CERTAIN BUILDING
PERMIT FEES (DEMOLITION, BUILDING PERMIT, AND INSPECTION FEES) RELATED TO REPAIR OR RECONSTRUCTION OF HOMES DAMAGED BY FLOODING IN 2023 DECLARED LOCAL EMERGENCIES AND FINDING THE ACTION EXEMPT FROM CEQA"; 2) Found the public purpose contained within the Staff Report supports the contemplated waivers or reimbursements; and 3) Determined that the item is not a project subject to the California Environmental Quality Act (“CEQA”) because it has not potential to result in either a direct, or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
10. PUBLIC HEARINGS
10.a Consider a Resolution for the Installation of One (1) Domestic Well on Property Zoned Planned Development (PD); Applicant – Michael Harris; Representative – Richard Burde, SLO Civil Design
Community Development Director Pedrotti announced that the applicant requested that this item be continued.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.
Moved by Mayor Pro Tem Guthrie
Seconded by Council Member George
Continue to a date certain of February 27, 2024.
5 Item 9.e.
AYES (5): Mayor Pro Tem Guthrie, Council Member George, Council Member Barneich, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Consider Results of Voter Opinion Polling for a Potential Future Ballot Measure City Clerk Matson introduced the item and Dr. Tim McLarney, True North Research, provided a presentation regarding the result of the Voter Opinion Poll. City Clerk Matson and Assistant City Manager/Public Works Director Robeson responded to questions from Council.
Mayor Ray Russom invited public comment. No public comments were received.
Council discussion ensued regarding support for staff to continue working with the consultant on the potential ballot measure.
Moved by Council Member Barneich
Seconded by Council Member George
Direct staff to continue work with the consultant on a potential future revenue measure AYES (5): Council Member Barneich, Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom
Passed (5 to 0)
13. COUNCIL COMMUNICATIONS
Council Member Barneich welcomed City Manager Matthew Downing.
Council Member George announced that there will be a bench dedication ceremony in honor of former Planning Commissioner John Keen on Sunday, January 14th at 2:00 p.m at the Council Chamber.
Mayor Ray Russom requested that the Council consider directing staff to agendize a discussion item regarding an update of the sign Ordinance. Mayor Pro Tem Guthrie concurred.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:28 p.m.
_________________________
Caren Ray Russom, Mayor
6 Item 9.e.
_________________________
Jessica Matson, City Clerk
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shane Taylor, Utilities Manager
SUBJECT: Calendar Year 2023 Water Supply and Demand Update DATE: January 23, 2024
SUMMARY OF ACTION:
The update reports the City’s total water supply and demand for Calendar Year 2023.
Current Lopez Reservoir level and projected levels are provided in the attachments.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Approximately two (2) hours of staff time is required to prepare the report.
RECOMMENDATION:
Receive and file the Calendar Year 2023 Water Supply and Demand Update.
BACKGROUND:
On March 28, 2023, the City Council adopted a Resolution rescinding the declaration of a State 1 Water Shortage Emergency and related water shortage restrictions and penalties.
The City of Arroyo Grande’s water entitlements are calculated on a water year that begins April 1st. The current water supply for water year 2023/2024 includes 2,290 Acre Feet from Lopez Reservoir, 1323 Acre Feet of groundwater entitlement from the Santa Maria River Groundwater Basin, and 160 Acre Feet from the City’s wells that draw from the Pismo formation.
The predicted water use for 2023/2024 water year is 2,000 Acre Feet.
In 2023, the City’s water use was 1,935.7 Acre Feet with a per capita use of 98 gallons per day/per person. The residential per capita use was 76 gallons per day/per person.
There was a total of 26.6 inches of rainfall at the City Corporation Yard gauge in 2023.
Item 9.f.
City Council
Calendar Year 2023 Water Supply and Demand Update
January 23, 2024
ANALYSIS OF ISSUES:
As of January 8, 2024, the United States Drought Monitor shows San Luis Obispo County is not in a drought. Rainfall for the period of July 1, 2023, through December 31, 2023, was 5.65 inches at the Corporation Yard rain gauge. Lopez Lake is 96% (47,445 Acre Feet) as of January 8, 2024.
The deep well index for the fourth quarter of 2023 was completed on October 10, 2023, and is 10.95 feet above sea level, which is 3.45 feet above the threshold value. The current deep well index is 0.62 feet lower than July 2023, and 5.07 feet higher than October 2022.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the report, or
2. Provide other direction to staff.
ADVANTAGES:
The report provides the City Council and the public with the current and projected conditions of our water supply and demand.
DISADVANTAGES:
No disadvantages noted at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Attachments:
1. Monthly Operations report for December 2023
2. Lopez Reservoir Storage Projection
3. Yearly Water Use Comparison
4. Deep Well Index Levels
PROJECT WATER
DELIVERIES
DURING SPILL
DELIVERIES
DURING SPILL
CONTRACTOR USAGE % USAGE % USAGE % USAGE USAGE % USAGE % USAGE % USAGE % USAGE USAGE % AG 2290 0 0 2290 154.43 7% 0.0 0% 0.0 0% 0.00 154.43 7% 1117.4 49% 0.0 0% 0.0 0% 405.05 1522.42 66% OCSD 303 0 0 303 0.00 0% 0.0 0% 0.0 0% 0.00 0.00 0% 303.0 100% 0.0 0% 0.0 0% 96.60 399.60 132% GB 800 0 0 800 68.89 9% 0.0 0% 0.0 0% 0.00 68.89 9% 434.2 54% 0.0 0% 0.0 0% 164.17 598.40 75% PB 892 0 0 892 19.98 2% 0.0 0% 0.0 0% 0.00 19.98 2% 158.2 18% 0.0 0% 0.0 0% 275.16 433.38 49% CSA 12 245 0 0 245 3.83 2% 0.0 0% 0.0 0% 0.00 3.83 2% 46.4 19% 0.0 0% 0.0 0% 19.90 66.26 27% SM N/A N/A 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A TOTAL 4530 0 4530 247.13 5.5% 0.0 0% 0.0 0% 0.00 247.13 5.5% 2059.2 45.5% 0 0.0% 0.0 0% 960.88 3020.06 67%
STATE WATER PROJECT WATER
DELIVERIES
THIS MONTH JANUARY TO PRESENT
ALLOCATION DIE AIE TOTAL ALLOCATION DIE AIE TOTAL
CONTRACTOR REQUEST USAGE % USAGE USAGE USAGE USAGE % USAGE USAGE USAGE CONTRACTOR [AF] AG N/A 0.0 N/A N/A N/A 0.0 0.0 0.00 N/A N/A 0 0 0.00 AG 154.43 OCSD 187.5 0.0 62.5 50.46 26.9% 0.0 0.0 50.46 175.8 94% 0 0 175.76 OCSD 50.46 GB N/A 0.0 N/A N/A N/A 0.0 0.0 0.00 N/A N/A 0 0 0.00 GB 68.89 PB 1070.0 0.0 90.0 90.00 8% 0.0 0.0 90.00 1037.5 97% 0 0 1037.45 PB 109.98 CSA 12 96.0 0.0 7.5 6.99 7% 0.0 0.0 6.99 89.9 94% 0 0 89.93 CSA 12 10.82 SM 90.0 0.0 7.0 5.54 6% 0.0 0.0 5.54 76.8 85% 0 0 76.77 SM 5.54 TOTAL 1443.5 0.0 167.0 152.99 11% 0.0 0.0 152.99 1379.9 96% 0 0 1379.91 TOTAL 400.12
DAM & OTHER OPERATIONS GLOSSARY NOTES
THIS MONTH WY TO DATE MAX CAPACITY AIE: Agency Initiated Exchange 1) New Contract Changes effective October 1, 2022 LAKE ELEVATION (ft) 520.37 N/A 522.6 DIE: District Initiated Exchange 2) On 12/31/22 there was an estimated 655.5 AF of District SSWPW remaining including approximately 46 AF of water lost to evaporation in 2022.
STORAGE [AF] 47365 N/A 49200 96% N/A: Not Applicable 3) In March 2023, 5489 AF of water spilled resulting in loosing all of the District SSWPW, Agency SSWPW, and Stored PW.
MONTHLY RAINFALL [in] 6.32 7.48 N/A PW: Project Water aka Lopez Water 4) 44.53 AF of March Project Water Deliveries will be credited to Stored PW at the end of the 2022//2023 water year (WY) due to March spill event. (Annual: July 1- June 30) Surplus Water: Carry Over Water (LRRP) 5) End of WY water credit of 44.53 AF was added to Stored PW. 44.53 AF of Stored PW was lost due to April spill event.
DOWNSTREAM RELEASES [AF] 248.27 2934.50 4200.0 SWP: State Water Project 6) 364.03 AF of April Project Water Deliveries are reported in the "Deliveries During Spill" column due to April spill event.
LAKE TO TERMINAL [AF] 221.3 3676.22 N/A SSWPW: Stored SWP Water 7) 426.5 AF of May Project Water Deliveries are reported in the "Deliveries During Spill" column due to May spill event.
SPILLAGE [AF] (WY) 0.00 8968.15 N/A * Stored PW includes Surplus water declared 8) 170.38 AF of June Project Water Deliveries are reported in the "Deliveries During Spill" column due to June spill event.
AG WHEELING OCEANO WATER 1.42 N/A N/A ** Actual amount available is dependent on the State's (DWR) delivery % *** Stored SWP water resulting from AIE
SURPLUS PW TOTAL USAGE
TOTAL
MONTHLY
DELIVERIES ANNUAL
REQUEST**
CUMULATIVE
SSWPW
***
ENTITLEMENT STORED PW SURPLUS PW TOTAL ENTITLEMENT STORED PW San Luis Obispo County Flood Control and Water District Zone 3 - Lopez Project - Monthly Operations Report
December, 2023
AVAILABLE WATER (APR-MAR) DELIVERIES
ENTITLEMENT
STORED
PW*
SURPLUS
WATER
AVAILABLE
TOTAL
AVAILABLE PW
THIS MONTH APRIL TO PRESENT
Attachment 1
0.43 0.34
2.03 1.91
1.31 12.71
4.39 11.56
0.39 0.39 0.10 0.37
6.32 3.12
2.98 2.84
0.98 0.36
0.07 0.35
0.67 1.84
2.24 2.76
2.98 3.01
0.98 0.41 0.35
0.67 1.84
2.24 2.76
2.98 3.01
0.98 0.41 0.35
0.67 1.84
0.00 5.00
10.00 15.00
20.00 25.00
0 10000
20000
30000
40000
50000
60000
1/1/20222/1/20223/1/20224/1/20225/1/20226/1/20227/1/20228/1/20229/1/2022 10/1/202211/1/202212/1/2022
1/1/20232/1/20233/1/20234/1/20235/1/20236/1/20237/1/20238/1/20239/1/2023 10/1/202311/1/202312/1/2023
1/1/20242/1/20243/1/20244/1/20245/1/20246/1/20247/1/20248/1/20249/1/2024 10/1/202411/1/202412/1/2024
Storage (AF)
Date
LOPEZ RESERVOIR STORAGE PROJECTION
Actual Precipitation Predicted Precipitation Storage Projection (SP) Reservoir Level (Actual) Available Water (Storage Rights) SP (No Rain) 20,000 AF Attachment 2
1989.7
1935.7
99 98
0 500
1000
1500
2000
2500
2022 2023
Yearly Water Use Comparison
Acre Feet Usage (gpcd)
Attachment 3
Item 12.a.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301 DATE: January 23, 2024
SUMMARY OF ACTION:
Review and approve a priority list of streets to include in the 2024 Pavement Management Program (PMP) and find that action exempt under CEQA 15301.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Budgeted funds of $5,785,753 are available for the PMP budget in FY 2024-25. See Table 1 for revenue sources. Table 2 lists the expected expenditure breakdown assuming that the final budget for this project is limited to only the existing budgeted funds.
Additional funds may become available for this project as existing streets projects finish and a reserve fund policy is developed. Sufficient funds exist at this time to complete the top three projects listed in Table 3. City staff is requesting the City Council authorize the City Manager or their designee with the ability include additional pavement maintenance elements to maximize the project size and cost efficiency if more funds become available.
Table 1 – PMP Budget
Revenue Source
FY 2024-25
Budget
FY 2024-25
Carryover
2024 PMP
Project Total
General Fund 2,360,000 (0) 2,360,000
SB 1 450,000 (0) 450,000
Sales Tax Fund 2,062,870 556,135 2,619,005
CDBG 60,000 56,749 116,749
Sidewalk Sales Tax Fund 240,000 - 240,000
Total 5,172,870 612,883 5,785,753
Item 12.a.
City Council
Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301
January 23, 2024
Table 2 – FY 2024-25 PMP Expected Expenditure Breakdown RECOMMENDATION:
1) Review and approve a priority list of streets for the 2024 Pavement Management Program; 2) Authorize the City Manager or designee to choose the remaining projects on the list to maximize the project size and cost efficiency of more funds become available, along with other minor work associated with pavement maintenance, such as striping, concrete work, and pedestrian improvements; and 3) Find this project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15301.)
BACKGROUND:
The City of Arroyo Grande is responsible for over 73 miles of streets within its boundaries.
On February 14, 2017, the City Council adopted the 2016 Update to the Pavement Management Plan (PMP) and endorsed the “Critical Point Strategy” (CPS) methodology for the City’s Pavement Management System (PMS). The CPS approach selects the road segments for repair or resurfacing that are at a “critical point” of deterioration. The critical point is a point located on the pavement deterioration graph that indicates a more expensive maintenance or rehabilitation approach will be needed in the near future.
The focused critical point strategy makes sense when the City has minimal funding and does not have the latitude to consider other project efficiencies like economies of scale, project competitiveness, and project management. Since the adoption of the 2016 PMP and until 2022, the City applied approximately $1.25 million per year to streets maintenance and repair.
Expenditures FY 2024-25
Budget
Construction 4,790,230
Construction - Public Works 100,000
Construction Contingencies 479,023
Contract Admin 22,500
Testing 40,000
Design/Survey 350,000
Studies 4,000
Total 5,785,753
Item 12.a.
City Council
Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301
January 23, 2024
On April 26, 2022, the City Council adopted the 2022 PMP. The plan identifies recommended street work assuming a continued annual budget of $1.25 million per year and applying the CPS.
On November 22, 2022, City Council approved maintenance and repair work for the 2022 PMP. More than the base amount of $1.25 million was available due to prudent financial stewardship, carryover, and excess reserves. As a result, the City was able to complete additional work, including an overlay of the entire Equestrian Way neighborhood that had not previously been identified for upcoming (within the 10 year planning horizon) repair in the 2022 PMP but that had significantly deteriorated asphalt.
ANALYSIS OF ISSUES:
On May 23, 2023, the City Council directed staff to apply $3 million from excess reserves in addition to the base amount of $1.25 million to pavement maintenance and repair. Staff value engineered the information available in the 2022 PMP to provide a recommended list of work to be done with available funds. In addition to CPS, staff considered other factors, including the cost efficiency of applying only one kind of maintenance treatment, the management and staging efficiency of focusing on locations on a neighborhood-basis rather than a single street-basis, economies of scale that arise as a result of one large single project rather than multiple small ones, and the bidding competitiveness that occurs when the City bids a larger project.
To better align the magnitude of the upcoming pavement project with existing and future potential available funds, City staff secured a contractor at the end of 2023 to perform deflection testing at various locations throughout the city. Testing locations were identified using the map shown in Figure 1. Note that Leisure Gardens and Sunrise Terrace were removed from consideration because they are private streets. The Equestrian Way neighborhood is crossed out because pavement maintenance was completed in 2023.
The remaining locations were identified because there is a significant grouping of deteriorating streets within neighborhoods that appeared to be candidates that may benefit from the same pavement treatment.
The deflection testing indicated that all locations were appropriate for an overlay treatment except for Station Way and a large part of the Woodland neighborhood. Results of testing in both locations indicated the need for heavy rehabilitation in the form of full depth reclamation. The cost estimates reflect the treatment recommended based on deflection testing.
At this time, City staff does not anticipate that a streets project of this magnitude in size or budget will be possible in future years without an infusion of additional revenue that can be allocated to PMP projects. Funding for upcoming years is likely to revert to and be limited to $1.25 million plus any remaining carryover from previous years’ projects.
Item 12.a.
City Council
Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301
January 23, 2024
This year, City staff is recommending that Community Development Block Grant (CDBG) and sidewalk funds be applied to the same project as the street funds. As seen in Table 3, an estimated $1,308,000 of this project will be dedicated to curb ramp improvements.
Applying street and sidewalk funding together will create a more cost-effective project.
Figure 1 – Testing Locations
Table 3 contains the recommended priority for streets work for FY 2024-25. The total cost estimate column includes all facets of project costs including design, inspection, and construction. The top three locations can be funded within the existing available funding for FY 2024-25. City staff requests the latitude to base the next location on the list to maximize the use of available funding. For instance, if $3 million is available, Woodland
Item 12.a.
City Council
Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301
January 23, 2024
should be considered next, whereas if only $1 million available, Station Way would be next.
If the Council approves the PMP, staff will move forward with completion of the Plans, Specifications, and Estimate (PS&E) and return to Council in early 2024 with a request to approve the PS&E and authorize solicitation of bids. Once bids are received and reviewed, staff will present Council with a Bid Award recommendation in winter of 2024.
Construction is anticipated to begin in Spring of 2025 and is estimated to be completed by the end of 2025.
Table 3 – Recommended Priority List
ALTERNATIVES:
1. Approve staff’s recommendation that the City Council review and approve a priority list of streets for the 2024 Pavement Management Program and authorize the City Manager or designee to choose the remaining projects on the list to maximize the project size and cost efficiency if more funds become available, along with other minor work associated with pavement maintenance, such as striping, concrete work, and pedestrian improvements, and find the action exempt from CEQA pursuant to CEQA Guideline Section 15301;
2. Do not approve staff’s recommendation;
3. Modify staff’s recommendation; or
4. Provide other direction to staff.
ADVANTAGES:
The recommended list adheres to the concept of CPS in that projects are prioritized in order of the savings they provide. The top three recommended locations, the Stagecoach neighborhood, Rancho Grande Phase 1, and the Brighton neighborhood, provide Cost Based Cost Based Total Cost Cumulative Savings
on PMP on Testing Estimated Cost from PMP
Stagecoach $5,658,000 $2,266,000 44 $528,000 $2,794,000 $2,794,000 $2,864,000 Rancho Grande Ph 1 $2,874,000 $1,319,000 10 $120,000 $1,439,000 $4,233,000 $1,435,000 Brighton $2,518,000 $1,133,000 20 $240,000 $1,373,000 $5,606,000 $1,145,000 Station Wy $953,000 $664,000 4 $48,000 $712,000 $6,318,000 $241,000 Andre Dr $687,000 $395,000 8 $96,000 $491,000 $6,809,000 $196,000 Woodland $2,583,000 $2,317,000 20 $240,000 $2,557,000 $9,366,000 $26,000 Via La Barranca $649,000 $698,000 3 $36,000 $734,000 $10,100,000 -$85,000 I $15,922,000 $8,792,000 109 $1,308,000 $10,100,000 $10,100,000 $5,822,000 Cost of Curb
Ramps Location # of Curb Ramps
Item 12.a.
City Council
Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301
January 23, 2024
significant savings by applying an overlay now rather than waiting until rehabilitation is necessary. Savings to the City by performing this work now are estimated to be $5,444,000. The total cost of proceeding with pavement maintenance in these three neighborhoods is estimated at $5,606,000, which is within the existing available budget of $5,785,753.
This is a sizable project that will take advantage of economies of scale. The top three projects involve only overlay, which reduces the number of subcontractors needed to complete the job and leads to further savings. The projects are grouped by neighborhood to facilitate encroachment permits and traffic control plans. All the work identified can be bid efficiently as a single project rather than multiple small projects. Finally, the size of this project makes it appealing to more potential bidders, which provides greater competitiveness.
Average citywide PCI will rise, as the PCI for all of the streets recommended for treatment are below the 2022 average of 56.
DISADVANTAGES:
Restructuring the program this year to maximize the use of available funding by focusing on a specific treatment type means that some maintenance work previously identified in the 2022 PMP will be deferred for one or more years so that each year’s project maximizes a single treatment application. City staff conferred with the pavement consultant to verify that doing so should not result in additional future treatments for these streets because of the deferment.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters and similar facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
MEMORANDUM
TO: City Council
FROM: Shannon Sweeney, City Engineer
SUBJECT: Supplemental Information
Agenda Item 12.a. – January 23, 2024 City Council Meeting Consideration of the 2024 Pavement Priority Project List and Finding the Project is Not Subject to Environmental Review Under the California Environmental Quality Act, State Guidelines Section 15301 DATE: January 19, 2024
There was an error in the dates listed in paragraph 2 of page 5 in the staff report. This has been corrected and should read as follows:
If the Council approves the PMP, staff will move forward with completion of the Plans, Specifications, and Estimate (PS&E) and return to Council in early 2024 with a request to approve the PS&E and authorize solicitation of bids. Once bids are received and reviewed, staff will present Council with a Bid Award recommendation in winter of 2024. Construction is anticipated to begin in Spring of 2025 and is estimated to be completed by the end of 2025. cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Clerk
City Website and Public Review Binder
Enc