CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, April 9, 2024, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:
Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City's YouTube Channel.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
The City Attorney will announce any reportable action from the following meeting:
March 26, 2024
Conference with Real Property negotiators pursuant to Government Code Section 54956.8:
Property: 400 West Branch Street, Arroyo Grande
Agency negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director; Isaac Rosen, City Attorney Negotiating parties:
- Dev Patel, on behalf of Kamla Hotels
- The Housing Authority of San Luis Obispo/People’s Self-Help Housing Under negotiation: Price and terms of payment
5.b Ordinances read in title only
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring the Month of April 2024 as "National Sexual Assault Awareness Month"
6.b Honorary Proclamation Declaring April 26, 2024 as "Arbor Day"
6.c City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Ratify the attached listing of cash disbursements for the period of March 1 through March 15, 2024.
9.b Consideration of Statement of Investment Deposits
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of February 29, 2024, as required by Government Code Section 53646(b).
9.c Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy (VALENTINE)
Recommended Action:
Adopt a Resolution updating the Fund Balance and Reserve Policy.
9.d Consideration of an Amendment to the Agreement with A-Town AV for the Council Chamber Audio/Video System Upgrade Project and Approval of a Budget Increase Request (VALENTINE)
Recommended Action:
1) Approve an Amendment to the Agreement with A-Town AV for design and installation services for an automated Audio/Video system (Attachment 1); 2) Approve a budget adjustment request in the amount of $58,800; and 3) Find the action exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and that none of the exceptions to the Class 1 exemption apply.
9.e Approval of Minutes
(MATSON)
Approve the minutes of the Regular City Council Meetings of March, 12, 2024, and March 26, 2024, as submitted.
9.f Consideration of a Resolution Authorizing the Acceptance of a Tobacco Grant Award (MARTINEZ)
Recommended Action:
Adopt a Resolution authorizing the Chief of Police to execute an agreement with the California Department of Justice for the receipt of grant funding through the California
Healthcare Research and Prevention Tobacco Tax Act of 2016 (Prop. 56) to support local efforts to reduce the illegal sale of tobacco products in the City.
9.g Consider Five Cities Fire Authority Apparatus Bay Doors Replacement Project, PW 2023- 11, Notice of Award
(ROBESON)
Recommended Action:
1) Award the contract for the FCFA Apparatus Bay Doors Replacement Project to Santa Barbara Overhead Doors in the amount of $117,875; 2) Authorize the City Manager to approve change orders of 10% of the contract, $11,788, for unanticipated costs during the construction phase of the project; 3) Approve one budget adjustment totaling $130,000 of ARPA Funds; and 4) Determine that this Project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301.)
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
11.a Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
(DOWNING)
Recommended Action:
1) Receive and file a discussion of City water supply and future water resources; 2) Approve a budget amendment totaling $514,200; and
3) Provide direction as necessary.
12. NEW BUSINESS
None.
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with
Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City's YouTube Channel and recorded for replay on Arroyo Grande’s Government Access Channel 20.
OF
HONORARY PROCLAMATION
DECLARING THE MONTH OF APRIL 2024 AS
"NATIONAL SEXUAL ASSAULT AWARENESS MONTH"
WHEREAS, Sexual Assault Awareness Month calls attention to the fact that sexual and intimate partner violence is widespread and impacts every person in Arroyo Grande; and WHEREAS, the marginalization of certain groups in society, including undocumented individuals, transgender individuals, and those living with disabilities, increases their vulnerability to sexual violence; and WHEREAS, although progress has been made toward preventing and ending sexual violence, important work remains to be done; and
WHEREAS, LUMINA ALLIANCE continues to provide a safe environment to those affected by sexual violence with crisis intervention, counseling, education, and emergency safe housing, with the help of dedicated volunteers and professionals; and
WHEREAS, LU MINA ALLIANCE provided services to 1,397 people in 2022-23, including answering 2,189 calls from the crisis line, and provided 380 survivors with more than 4,800 sessions of therapy, and provided evidencebased violence prevention education to 1,431 students in SLO County in 2022-23; and WHEREAS, LU MINA ALLIANCE encourages the community to recognize our collective power to create a culture that supports survivors and works to create a community where everyone can live free from violence; and WHEREAS, in 2024, LU MINA ALLIANCE is celebrating its 45th Anniversary of service to survivors of sexual and intimate partner violence in SLO County; and
WHEREAS, the City of Arroyo Grande supports the efforts of LUMINA ALLIANCE and its efforts to demonstrate how every segment of our society can work together to better address sexual violence, and how to help survivors connect with services.
NOW, THEREFORE, BE IT RESOLVED that I, Caren Ray Russom, Mayor of the City of Arroyo Grande, do hereby proclaim April 2024 as "National Sexual Assault Awareness Month." IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 9
th day of April 2024.
CAREN RAY RUYSSOM, MAYOR
Item 6.a.
Item 6.b.
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: April 9, 2024
SUMMARY OF ACTION:
Review and ratify cash disbursements for the period of March 1 through March 15, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $2,559,582.89 fiscal impact for the period of March 1 through March 15, 2024, that includes the following items:
Accounts Payable Checks $ 2,073,004.76
Payroll & Benefit Checks $ 486,578.13
RECOMMENDATION:
Ratify the attached listing of cash disbursements for the period of March 1 through March 15, 2024.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2023-24 budget.
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
April 9, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. March 1 through March 15, 2024 – Accounts Payable Check Register
2. March 8, 2024 – Payroll & Benefit Check Register
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name1 03/08/2024 300346 $ 42.78 OFFICE SUPPLIES 010.4002.5201 AMAZON CAPITAL SERVICES2 03/08/2024 300346 72.14 OFFICE SUPPLIES-CARDSTOCK, CHECKSTOCK 010.4120.5201 AMAZON CAPITAL SERVICES3 03/08/2024 300346 (65.27) CREDIT RETURN-OFFICE SUPPLIES 010.4101.5504 AMAZON CAPITAL SERVICES4 03/08/2024 300346 161.61 CHAFFING DISHES-EMPLOYEE RECOGNITION LUNCHEON 010.4101.5504 AMAZON CAPITAL SERVICES5 03/08/2024 300346 25.85 PAPER BOWLS FOR CHILI COOKOFF 010.4101.5504 AMAZON CAPITAL SERVICES6 03/08/2024 300347 190.61 FIREMANS PARK ROSES PURCHASE 010.4420.5605 ARROYO GRANDE IN BLOOM INC 7 03/08/2024 300348 20.61 BAN#9391033186 CC MACHINE 010.4145.5403 AT&T8 03/08/2024 300349 129.10 PW 22 BLOWER MOTOR RESISTOR 220.4303.5601 BACK ON THE ROAD AUTOMOBILE9 03/08/2024 300349 428.43 REPAIR TO MS-5 SERVICE TRUCK 640.4712.5601 BACK ON THE ROAD AUTOMOBILE 10 03/08/2024 300350 195.75 WHITE VINYL RAIL - RANCHO PARKWAY STORM DAMAGE 010.4420.5605 BACKYARD IMPROVEMENT CTR11 03/08/2024 300350 3.05 1-5/8 CAPS (4) FOR RANCHO GRANDE PARK 010.4430.5605 BACKYARD IMPROVEMENT CTR12 03/08/2024 300351 15,541.53 10/23 CITY ATTORNEY-GENERAL 010.4003.5304 BEST BEST & KRIEGER LLP13 03/08/2024 300351 1,927.00 CITY ATTORNEY CITY MANAGER 010.4003.5304 BEST BEST & KRIEGER LLP 14 03/08/2024 300351 6,232.00 CITY ATTORNEY COMM. DEVELOPMENT 010.4003.5304 BEST BEST & KRIEGER LLP 15 03/08/2024 300351 5,166.00 CITY ATTORNEY ADMIN SERVICES 010.4003.5304 BEST BEST & KRIEGER LLP16 03/08/2024 300351 779.00 CITY ATTORNEY PUBLIC WORKS 010.4003.5304 BEST BEST & KRIEGER LLP17 03/08/2024 300351 780.00 CITY OF ATTORNEY LITIGATION GENERAL 010.4003.5304 BEST BEST & KRIEGER LLP18 03/08/2024 300351 2,583.00 CITY ATTORNEY - CONFLICTS OF INTEREST 010.4003.5304 BEST BEST & KRIEGER LLP 19 03/08/2024 300351 389.50 CITY ATTORNEY - FIRE 010.4003.5304 BEST BEST & KRIEGER LLP20 03/08/2024 300351 13,292.48 CITY ATTORNEY - GENERAL 010.4003.5304 BEST BEST & KRIEGER LLP21 03/08/2024 300351 594.50 CITY ATTORNEY CITY COUNCIL 010.4003.5304 BEST BEST & KRIEGER LLP22 03/08/2024 300351 3,672.50 CITY ATTORNEY TELECOM 010.4003.5304 BEST BEST & KRIEGER LLP23 03/08/2024 300351 9,840.68 10/23 CITY ATTORNEY-COMM DEV 010.4003.5327 BEST BEST & KRIEGER LLP24 03/08/2024 300351 348.50 10/23 CITY ATTORNEY-CITY COUNCIL 010.4003.5327 BEST BEST & KRIEGER LLP25 03/08/2024 300351 1,004.50 10/23 CITY ATTORNEY-CONFLICT OF INTEREST 010.4003.5327 BEST BEST & KRIEGER LLP26 03/08/2024 300351 594.50 10/23 CITY ATTORNEY- FIRE 010.4003.5327 BEST BEST & KRIEGER LLP27 03/08/2024 300351 297.00 10/23 CITY ATTORNEY-GENERAL LITIGATIOIN 010.4003.5327 BEST BEST & KRIEGER LLP 28 03/08/2024 300351 1,820.00 10/23 CITY ATORNEY-400 W BRANCH 010.4003.5327 BEST BEST & KRIEGER LLP29 03/08/2024 300351 1,462.50 10/23 CITY ATTORNEY- EMPLOYMENT/LABOR 010.4003.5327 BEST BEST & KRIEGER LLP30 03/08/2024 300351 487.50 10/23 CITY ATTORNEY-CODE ENFORCEMENT GENERAL 010.4003.5327 BEST BEST & KRIEGER LLP31 03/08/2024 300351 7,980.00 10/23 CITY ATTORNEY-PRA/ARC 010.4003.5327 BEST BEST & KRIEGER LLP32 03/08/2024 300351 390.00 10/23 CITY ATTORNEY-FED 010.4003.5327 BEST BEST & KRIEGER LLP 33 03/08/2024 300351 1,312.00 10/23 CITY ATTORNEY-PUBLIC WORKS 010.4003.5327 BEST BEST & KRIEGER LLP34 03/08/2024 300352 5,358.42 CITY SURVEY MAILER 010.4102.5255 BOONE PRINTING & GRAPHICS INC 35 03/08/2024 300352 2,388.58 PRINTING SALES TAX MAILER 218.4101.5201 BOONE PRINTING & GRAPHICS INC36 03/08/2024 300353 500.00 02/24 PD JANITORIAL SVC 010.4201.5615 BRENDLER JANITORIAL SERVICE37 03/08/2024 300353 125.00 02/24 PD JANITORIAL SVC 010.4213.5615 BRENDLER JANITORIAL SERVICE38 03/08/2024 300353 725.00 02/24 REC JANITORIAL SVC 010.4213.5615 BRENDLER JANITORIAL SERVICE
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name39 03/08/2024 300353 $ 285.00 02/24 WOMENS CLUB JANITORIAL SERVICE 010.4213.5615 BRENDLER JANITORIAL SERVICE40 03/08/2024 300353 150.00 02/17 WOMENS CLUB EXTRA CLEANING 010.4213.5615 BRENDLER JANITORIAL SERVICE41 03/08/2024 300354 146.00 PEST CONTROL-REC DEPT 010.4213.5303 BREZDEN PEST CONTROL, INC 42 03/08/2024 300354 144.00 PEST CONTROL-FCFA 010.4213.5303 BREZDEN PEST CONTROL, INC 43 03/08/2024 300355 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 KYLIE BRIGHT44 03/08/2024 300356 38.77 (2) HOSE BIBBS 010.4420.5605 BRISCO MILL & LUMBER YARD45 03/08/2024 300356 35.20 (3) FAST SET CONCRETE 220.4303.5613 BRISCO MILL & LUMBER YARD46 03/08/2024 300356 46.94 (4) FAST SET CONCRETE 220.4303.5613 BRISCO MILL & LUMBER YARD47 03/08/2024 300356 17.22 (2) FAST SET CONCRETE 220.4303.5613 BRISCO MILL & LUMBER YARD48 03/08/2024 300356 39.27 BLACK SPRAY PAINT & PRIMER 220.4303.5613 BRISCO MILL & LUMBER YARD49 03/08/2024 300357 497.64 CITY NEWSLETTER PRINTING 010.4102.5255 BURDINE PRINTING (DBA)50 03/08/2024 300358 11.30 2X8 LUMBER 010.4213.5604 BURKE AND PACE OF AG, INC51 03/08/2024 300359 6,580.50 LSA PERMIT-TRAFFIC WAY BRIDGE REPLACEMENT PROJ 350.5679.7303 CA ST DEPT OF FISH & WILDLIFE52 03/08/2024 300360 722.90 BELTS, FILTERS, V BELT 010.4420.5603 CALIFORNIA TURF EQUIPMENT &53 03/08/2024 300360 48,596.65 96" DIESEL LAWN MOWER 010.4420.6201 CALIFORNIA TURF EQUIPMENT &54 03/08/2024 300361 358.05 TRUCK RENTAL CHARGE 220.4303.5552 CALPORTLAND CONSTRUCTION55 03/08/2024 300361 446.16 GAREY FILL SAND (23.98) FUEL CHARGE 220.4303.5613 CALPORTLAND CONSTRUCTION56 03/08/2024 300362 40.74 WASH BUCKET FOR FUEL ISLAND & CLEANER 010.4305.5603 CARQUEST AUTO PARTS57 03/08/2024 300362 28.44 BELTS FOR MOWER 010.4420.5603 CARQUEST AUTO PARTS58 03/08/2024 300362 (28.44) CREDIT RETURN BELTS FOR MOWER 010.4420.5603 CARQUEST AUTO PARTS59 03/08/2024 300362 29.86 BELTS 010.4420.5603 CARQUEST AUTO PARTS60 03/08/2024 300362 21.54 RATCHET STRAP TIE DOWN-TORO 010.4420.5605 CARQUEST AUTO PARTS61 03/08/2024 300362 48.39 PW-70 OIL & FILTERS 220.4303.5601 CARQUEST AUTO PARTS62 03/08/2024 300362 24.77 PW-63 STEERING WHEEL COVER 640.4712.5601 CARQUEST AUTO PARTS63 03/08/2024 300362 56.31 PW14 OIL/FILTER 640.4712.5601 CARQUEST AUTO PARTS64 03/08/2024 300363 2,985.00 APPLICATION FEE-TRAFFIC WAY BRIDGE REPLACEMENT 350.5679.7303 CENTRAL COAST REGIONAL WATER65 03/08/2024 300364 199.98 ACCT#170562001 PD INTERNET 010.4201.5403 CHARTER COMMUNICATIONS66 03/08/2024 300365 1,159.80 MITEL PARTNER SUPPORT-6 010.4140.5303 CIO SOLUTIONS LP67 03/08/2024 300365 321.75 12/23 STAFF AUGMENTATION-BEADLE 010.4140.5303 CIO SOLUTIONS LP68 03/08/2024 300366 75.00 MEMBERSHIP DUES-LITTLE 010.4201.5503 CLEARS INC69 03/08/2024 300367 7,500.00 23-24 REVENUE MEASURE PROJECT 010.4101.5303 CLIFFORD MOSS LLC70 03/08/2024 300368 565.00 JANUARY WATER SAMPLES 640.4710.5310 CLINICAL LABORATORY OF71 03/08/2024 300369 1,089.44 SWINGING BRIDGE EVALUATION & REHABILITATION 350.5620.7501 CONSOR NORTH AMERICA INC 72 03/08/2024 300369 30,427.82 TRAFFIC WAY BRIDGE REPLACEMENT DESIGN & ENV 350.5679.7501 CONSOR NORTH AMERICA INC73 03/08/2024 300370 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 SHARON CORCORAN74 03/08/2024 300370 60.00 PARK RENTAL REFUND-RANCHO GRANDE 010.0000.4354 SHARON CORCORAN75 03/08/2024 300371 80.08 STREET SWEEPING MAP 350.5638.7301 CRISP IMAGING76 03/08/2024 300372 34,907.12 BUILDING DEPARTMENT SERVICES 010.4212.5303 CSG CONSULTANTS INC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name77 03/08/2024 300373 $ 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 ERIN DORSEY78 03/08/2024 300374 7.54 PLUMBING ELBOWS 010.4420.5605 FARM SUPPLY CO79 03/08/2024 300374 91.89 TRASH CAN, SHOVEL SCOOP 220.4303.5613 FARM SUPPLY CO80 03/08/2024 300375 38.18 ACCT#6549-9407-2 OVERNIGHT SHIPPING 010.4120.5208 FEDEX81 03/08/2024 300376 17,049.47 NORTHERN CITIES MANAGEMENT REPORT PREPARATION 640.4710.5303 GSI WATER SOLUTIONS82 03/08/2024 300377 49.41 03/24 AETNA RESOURCES EAP-FCFA 010.0000.1111 HEALTH AND HUMAN RESOURCE CTR 83 03/08/2024 300377 197.64 03/24 AETNA RESOURCES EAP 010.4145.5147 HEALTH AND HUMAN RESOURCE CTR84 03/08/2024 300378 281.27 4" REPAIR CLAMP 640.4712.5610 ICONIX WATERWORKS (US) INC85 03/08/2024 300379 1,443.17 PUMP & MOTOR FOR POWER LIFTGATE 010.4430.5601 INDUSTRIAL TRUCK BODIES86 03/08/2024 300380 300.00 INSTALL NEW 80 CRM EXHAUST FAN 010.4213.5303 JD ELECTRIC87 03/08/2024 300381 321,289.79 2022 STREET REPAIRS CONSTRUCTION CONTRACT 350.5638.7001 JJ FISHER CONSTRUCTION, INC.88 03/08/2024 300382 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 TERRA KISSINGER89 03/08/2024 300383 192.40 01/24 PROF SVCS-400 W BRANCH 010.0000.2563 KOSMONT & ASSOCIATES INC90 03/08/2024 300384 21.76 REIMBURSE-BRASS PLATE, DOOR CATCH 010.4213.5604 RODNEY MEADOR 91 03/08/2024 300385 210.11 .5 CU YDS 5.5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS 92 03/08/2024 300385 296.31 1 CU YD 5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS93 03/08/2024 300385 199.34 .5 CU YD 5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS94 03/08/2024 300385 199.34 .5 CU YD 5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS95 03/08/2024 300386 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 CLANCY MILLION96 03/08/2024 300387 43.08 FLEX SEAL, BLACK & WHITE 010.4213.5604 MINER'S ACE HARDWARE, INC 97 03/08/2024 300387 104.00 DOOR SWEEP, PAINTERS TOOL, WEATHER STRIP, CAULK 010.4213.5604 MINER'S ACE HARDWARE, INC 98 03/08/2024 300387 20.42 MICE BAIT STATION, MOUSE TRAP 010.4213.5604 MINER'S ACE HARDWARE, INC99 03/08/2024 300387 34.98 COBWEB BRUSH, DISINFECTANT SPRAY, NAILS, SPONGE 010.4213.5604 MINER'S ACE HARDWARE, INC100 03/08/2024 300387 113.08 FAUCET, EXT CORD, POWER CORD 010.4420.5605 MINER'S ACE HARDWARE, INC101 03/08/2024 300387 3.32 FASTENERS 010.4420.5605 MINER'S ACE HARDWARE, INC102 03/08/2024 300387 5.38 OFFSET CORNER BRACE 010.4420.5605 MINER'S ACE HARDWARE, INC103 03/08/2024 300387 193.92 (3) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC 104 03/08/2024 300387 30.79 MODEL CEMENT, HOOK & PICK SET 220.4303.5613 MINER'S ACE HARDWARE, INC105 03/08/2024 300387 260.96 (4) AQUAPHALT ASPHALT PATCH 220.4303.5613 MINER'S ACE HARDWARE, INC106 03/08/2024 300387 10.86 KWIKWELD SYRINGE 220.4303.5613 MINER'S ACE HARDWARE, INC107 03/08/2024 300388 18,957.25 COMPREHENSIVE GENERAL PLAN UPDATE 010.4130.5303 MINTIER HARNISH LP108 03/08/2024 300389 51.10 PD-4609 REPAIR 010.4203.5601 MULLAHEY FORD 109 03/08/2024 300390 49.93 MISC OFFICE SUPPLIES 010.4120.5201 ODP BUSINESS SOLUTIONS LLC110 03/08/2024 300390 155.13 COPY PAPER 010.4102.5201 ODP BUSINESS SOLUTIONS LLC111 03/08/2024 300391 474.62 PRE-EMPLYMNT MEDICAL TESTING 010.4201.5315 PACIFIC CENTRAL COAST HEALTH112 03/08/2024 300392 9,430.65 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO113 03/08/2024 300392 13.22 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO114 03/08/2024 300392 3,133.44 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name115 03/08/2024 300392 $ 583.25 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO116 03/08/2024 300392 7,068.98 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO117 03/08/2024 300392 2,178.10 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO118 03/08/2024 300392 19,786.26 ELECTRIC STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO119 03/08/2024 300393 135.58 PATROL FLEET - MOTOR REPAIR 010.4203.5601 PVP COMMUNICATIONS, INC 120 03/08/2024 300394 484.37 03/24 GRACE LN LANDSCAPE MAINT 216.4460.5304 RAINSCAPE121 03/08/2024 300394 1,201.41 03/24 PARKSIDE LANDSCAPE MAINT 219.4460.5304 RAINSCAPE122 03/08/2024 300395 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 ROBERT REA123 03/08/2024 300396 5.38 COUNCIL CHAMBERS 010.4213.5303 READYREFRESH BY NESTLE124 03/08/2024 300397 13,635.12 TALLY HO CREEK TREE/DEBRIS REMOVAL 350.5478.7001 RINCON CONSULTANTS, INC125 03/08/2024 300397 33,780.29 AG CREEK TREE/DEBRIS REMOVAL P 350.5478.7001 RINCON CONSULTANTS, INC126 03/08/2024 300398 140.50 BANKING SUPPLIES-DEPOSIT SLIPS 010.4145.5555 SAFEGUARD BUSINESS SYSTEMS 127 03/08/2024 300399 200.00 WOMENS CLUB DEPOSIT REFUND 010.0000.2206 AMY SCOTT128 03/08/2024 300399 800.00 WOMENS CLUB DEPOSIT REFUND 010.0000.2206 AMY SCOTT129 03/08/2024 300400 329.73 LEAGUE OF CALIF CITIES CONF EXP REIMBURSEMENT 010.4001.5501 KATHLEEN SECREST130 03/08/2024 300401 131.65 (2) 2.5 GALL HERBICIDES, AIR FILTER 010.4420.5274 SITEONE LANDSCAPE SUPPLY LLC131 03/08/2024 300401 126.27 (2) 2.5 GALL HERBICIDE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC132 03/08/2024 300402 250.00 NOTICE OF VIOLATION #3381 REVISED 010.4305.5303 SLO COUNTY AIR POLLUTION133 03/08/2024 300403 19.39 GAS SERVICES-1500 W BRANCH 010.4145.5401 SOCALGAS134 03/08/2024 300403 101.68 GAS SERVICES-111 S MASON ST 010.4145.5401 SOCALGAS135 03/08/2024 300403 63.61 GAS SERVICES211 VERNON ST 010.4145.5401 SOCALGAS136 03/08/2024 300403 66.32 GAS SERVICES-215 E BRANCH ST 010.4145.5401 SOCALGAS137 03/08/2024 300404 6,108.26 1 YR ADOBE RENEWAL-ACROBAT PRO 010.4140.5607 SOFTWAREONE, INC138 03/08/2024 300405 208.46 DUMPSTERS -RANCHO GRANDE PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC139 03/08/2024 300405 320.19 DUMPSTERS -FCFA 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC 140 03/08/2024 300405 208.46 DUMPSTERS -STROTHER PARK 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC141 03/08/2024 300405 163.87 DUMPSTERS -PD 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC142 03/08/2024 300405 104.23 DUMPSTERS -PW RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC143 03/08/2024 300405 5.22 DUMPSTERS -COMM GARDEN GREEN WASTE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC144 03/08/2024 300405 90.25 CITY HALL TRASH & RECYCLE 010.4213.5303 SOUTH COUNTY SANITARY SVC, INC145 03/08/2024 300406 198,421.94 01/24 SEWER SVCS COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST146 03/08/2024 300406 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST147 03/08/2024 300406 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST148 03/08/2024 300406 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST149 03/08/2024 300406 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST150 03/08/2024 300406 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 151 03/08/2024 300406 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST 152 03/08/2024 300406 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name153 03/08/2024 300406 $ 8.81 CITY ACCT-203 N RENA ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST154 03/08/2024 300406 8.81 CITY ACCT-1221 ASH ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST155 03/08/2024 300406 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST156 03/08/2024 300406 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST157 03/08/2024 300406 8.81 CITY ACCT-211 N HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST158 03/08/2024 300407 (29.29) RETURN-P-TRAP 010.4213.5604 STREATOR PIPE & SUPPLY159 03/08/2024 300407 333.36 STROTHER- SINK, FAUCET, STRAINER 010.4213.5604 STREATOR PIPE & SUPPLY160 03/08/2024 300407 39.78 1.5" LFBRASS STREET 90 220.4303.5613 STREATOR PIPE & SUPPLY161 03/08/2024 300408 105.00 REIMBURSE FOR D4 WATER CERT 010.4301.5303 SHANNON SWEENEY162 03/08/2024 300409 60.00 WATER TREATMENT T2 CERT 640.4712.5501 SWRCB-DWOCP163 03/08/2024 300410 85.00 CC PUBLIC HEARING-FORMULA BUSINESS 010.4002.5301 THE MCCLATCHY COMPANY LLC164 03/08/2024 300411 36.00 EMBROIDERY FOR CAPS 010.4213.5255 THE TOP SHOP165 03/08/2024 300412 278.17 PW-21 OIL CHG, AIR FILTER 010.4430.5601 TOM'S AUTO SERVICE166 03/08/2024 300412 834.16 P21 REPLACE FRONT BRAKE PADS & ROTORS 010.4430.5601 TOM'S AUTO SERVICE 167 03/08/2024 300413 2,076.36 (80) TRAFFIC CONES 220.4303.5303 TRAFFIC MANAGEMENT PRODUCTS168 03/08/2024 300413 77.39 (2) TOWAWAY SIGNS 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS169 03/08/2024 300414 66.98 SLO CLERK RECORDER-FILINGS 010.4002.5201 U.S. BANK170 03/08/2024 300414 51.49 SLO CLERK RECORDER FILINGS 010.4002.5201 U.S. BANK171 03/08/2024 300414 99.00 SURVEY MONKEY 010.4002.5201 U.S. BANK172 03/08/2024 300414 611.18 NNA MEMBERSHIP-HAWKINS 010.4002.5503 U.S. BANK173 03/08/2024 300414 553.51 LODGING- ELECTION SEMINAR 010.4002.5503 U.S. BANK174 03/08/2024 300414 324.32 ELECTION SUPPLIES 010.4002.5506 U.S. BANK175 03/08/2024 300414 230.11 CM/ET LUNCHEON SUPPLIES 010.4101.5201 U.S. BANK176 03/08/2024 300414 354.09 LABOR LAW POSTERS 2024 010.4101.5201 U.S. BANK177 03/08/2024 300414 142.48 SUPPLIES-STAFF MEETING W/ CM 010.4101.5319 U.S. BANK178 03/08/2024 300414 35.00 CHAMBER LUNCH-CM 010.4101.5501 U.S. BANK179 03/08/2024 300414 1,200.00 ICMA MEMBERSHIP-CM 010.4101.5503 U.S. BANK180 03/08/2024 300414 400.00 CCMF MEMBERSHIP-CM 010.4101.5503 U.S. BANK181 03/08/2024 300414 58.00 ISSUU-JANUARY SUBSCRIPTION 010.4102.5255 U.S. BANK182 03/08/2024 300414 99.99 ENR ANNUAL SUBSCRIPTION 010.4120.5503 U.S. BANK183 03/08/2024 300414 150.00 REACH CONFERENCE 010.4130.5501 U.S. BANK184 03/08/2024 300414 199.00 DROPBOX SUBSCRIPTION 010.4130.5503 U.S. BANK185 03/08/2024 300414 646.81 ZOOM 010.4140.5303 U.S. BANK186 03/08/2024 300414 276.00 CODE TWO SUPPORT RENEWAL 010.4140.5303 U.S. BANK187 03/08/2024 300414 30.00 MICROSOFT TEAMS PHONE LICENSE 010.4140.5303 U.S. BANK188 03/08/2024 300414 68.60 AUTHORIZE.NET CC FEE 010.4145.5555 U.S. BANK189 03/08/2024 300414 36.38 AMAZON-PICTURE FRAME FOR LOBBY 010.4201.5201 U.S. BANK190 03/08/2024 300414 1,404.25 OFFICE SUPPLIES-COPY PAPER, TONER 010.4201.5201 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name191 03/08/2024 300414 $ 31.19 KITCHEN SUPPLIES 010.4201.5201 U.S. BANK192 03/08/2024 300414 194.98 SYMPATHY FLOWERS FOR EMPLOYEE 010.4201.5255 U.S. BANK193 03/08/2024 300414 703.52 TRAINING TUITION & CONFERENCE 010.4201.5501 U.S. BANK194 03/08/2024 300414 310.13 EMPLOYEE WELLNESS SUPPLIES 010.4201.5503 U.S. BANK195 03/08/2024 300414 137.51 AMAZON-HOOD MOTOR 010.4213.5604 U.S. BANK196 03/08/2024 300414 19.00 SUPPLIES FOR DEPT MEETING 010.4301.5255 U.S. BANK197 03/08/2024 300414 45.92 SUPPLIES FOR STAFF MEETINGS & TRAININGS 010.4301.5255 U.S. BANK198 03/08/2024 300414 31.48 CHAIN LINK REMOVAL TOOL-PD 010.4305.5255 U.S. BANK199 03/08/2024 300414 589.10 ABS-INSPECT & REPAIR BACKFLOWS 010.4420.5303 U.S. BANK 200 03/08/2024 300414 10.55 AMAZON-TP DISPENSER 010.4420.5605 U.S. BANK201 03/08/2024 300414 11.84 OFFICEMAX-BINDER 010.4420.5605 U.S. BANK202 03/08/2024 300414 36.72 TRAVEL INSURANCE 010.4421.5501 U.S. BANK 203 03/08/2024 300414 466.59 TRAVEL-AIRFARE 010.4421.5501 U.S. BANK204 03/08/2024 300414 396.50 PICKLEBALLS (200) 010.4424.5251 U.S. BANK205 03/08/2024 300414 1,680.61 SPEC EVENT SUPPLIES-MEET THE MACHINES 010.4424.5252 U.S. BANK 206 03/08/2024 300414 120.38 SUPPLIES FOR CLASSES 010.4424.5351 U.S. BANK 207 03/08/2024 300414 218.46 CONTRACT SVCS- VOLUNTEER BANQUET 010.4424.5353 U.S. BANK208 03/08/2024 300414 49.90 TABLECLOTH LAUNDRY SVC 010.4424.5353 U.S. BANK209 03/08/2024 300414 3.00 FACEBOOK AD 010.4424.5353 U.S. BANK210 03/08/2024 300414 239.88 ANNUAL ADOBE SUBSCRIPTION 220.4303.5201 U.S. BANK211 03/08/2024 300414 79.19 OFFICE MAX-BINDER/PLANNER 220.4303.5201 U.S. BANK212 03/08/2024 300414 19.00 SUPPLIES FOR DEPT MEETING 220.4303.5255 U.S. BANK213 03/08/2024 300414 45.92 SUPPLIES FOR STAFF MEETINGS & TRAININGS 220.4303.5255 U.S. BANK214 03/08/2024 300414 238.00 APWA MEMBERSHIP-SIMPSON 220.4303.5503 U.S. BANK215 03/08/2024 300414 78.33 AMAZON-CHAIN BREAKER TOOL KIT 220.4303.5613 U.S. BANK 216 03/08/2024 300414 19.00 SUPPLIES FOR DEPT MEETING 612.4610.5255 U.S. BANK217 03/08/2024 300414 45.92 SUPPLIES FOR STAFF MEETINGS & TRAININGS 612.4610.5501 U.S. BANK218 03/08/2024 300414 45.92 SUPPLIES FOR STAFF MEETINGS & TRAININGS 640.4710.5501 U.S. BANK219 03/08/2024 300414 19.00 SUPPLIES FOR DEPT MEETING 640.4712.5255 U.S. BANK220 03/08/2024 300414 1,400.00 CLA-VAL SCHOOL REGISTRATION- 4 640.4712.5501 U.S. BANK221 03/08/2024 300414 7.53 SANTA COP SUPPLIES 010.0000.2025 U.S. BANK222 03/08/2024 300414 234.00 TRAINING-LODGING 010.4209.5501 U.S. BANK223 03/08/2024 300414 6.20 SUPPLIES FOR PW DIRECTORS OFFICE 010.4307.5501 U.S. BANK224 03/08/2024 300414 425.60 UNIFORMS-BELTS, PANTS 010.4203.5272 U.S. BANK225 03/08/2024 300414 26.87 UNIFORMS-PT GEAR FOR ACADEMY 010.4203.5272 U.S. BANK226 03/08/2024 300414 192.75 UNIFORMS-NAME STRIPS 010.4203.5272 U.S. BANK227 03/08/2024 300414 12.50 Freight 010.4203.5272 U.S. BANK228 03/08/2024 300414 560.68 TRAINING-REGISTRATION/TUITION 010.4203.5501 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name229 03/08/2024 300414 $ 622.88 TRAINING-REGISTRATION/TUITION 010.4203.5501 U.S. BANK230 03/08/2024 300414 645.00 TRAINING-CONF REGISTRATION 010.4203.5501 U.S. BANK231 03/08/2024 300414 373.23 PD-4621 REPAIR 010.4203.5601 U.S. BANK232 03/08/2024 300414 206.31 RANGE SUPPLIES-TARGETS 010.4204.5255 U.S. BANK233 03/08/2024 300414 14.95 UNIFORM ALTERATIONS 010.4204.5272 U.S. BANK234 03/08/2024 300414 560.68 TRAINING-TUITION/REGISTRATION 010.4204.5501 U.S. BANK235 03/08/2024 300414 1,993.31 TRAINING-LODGING, REGISTRATION 010.4204.5501 U.S. BANK236 03/08/2024 300414 147.30 TRAINING-LODGING 010.4204.5501 U.S. BANK237 03/08/2024 300414 36.30 FUEL 010.4204.5608 U.S. BANK238 03/08/2024 300414 107.87 EMPLOYEE RECOGNITION EVENT SUPPLIES 010.4101.5504 U.S. BANK239 03/08/2024 300414 27.45 EMPLOYEE RECOGNITION AWARDS 010.4101.5504 U.S. BANK240 03/08/2024 300414 73.13 END OF YR POTLUCK SUPPLIES 010.4101.5504 U.S. BANK241 03/08/2024 300415 147.97 02/24 COPIER METER READ 010.4102.5602 ULTREX BUSINESS PRODUCTS (DBA) 242 03/08/2024 300416 928.28 PAYROLL FOR:W/E 2/18 PW WORKER 010.4420.5303 UNITED STAFFING ASSOC.243 03/08/2024 300416 928.28 PAYROLL FOR:W/E 02/25 PW WORKER 010.4420.5303 UNITED STAFFING ASSOC. 244 03/08/2024 300417 1,192.74 ACCT#208620661-00002 PD CELL PHONES 010.4201.5403 VERIZON WIRELESS245 03/08/2024 300418 240.00 LPR MAINTENANCE 271.4202.5255 VIGILANT SOLUTIONS LLC246 03/08/2024 300418 6,960.38 LPR PACKAGE 271.4202.6201 VIGILANT SOLUTIONS LLC247 03/08/2024 300419 3,280.35 CITY OF AG MS4-STORMWATER MONITORING 010.4301.5303 WALLACE GROUP A CALIF CORP248 03/08/2024 300419 2,893.55 FOG PROGRAM ADMINISTRATION & INSPECTION 612.4610.5303 WALLACE GROUP A CALIF CORP 249 03/08/2024 300420 2,905.86 NORTHERN CITIES STAFF EXTENSION FY 2023/2024 640.4710.5303 WATER SYSTEMS CONSULTING INC250 03/08/2024 300421 167.65 STROTHER PARK-CLEAR URINAL & TOILET 010.4213.5303 WATERBOYS PLUMBING251 03/08/2024 300421 197.75 FIRESTATION-REPLACED BROKEN DIAPHRAM IN URINAL 010.4213.5303 WATERBOYS PLUMBING252 03/08/2024 300421 415.00 INSTALLED NEW WALL HUNG SINK (VANDALISM) 010.4213.5303 WATERBOYS PLUMBING253 03/08/2024 300422 9,240.00 FEE STUDY SVCS-USER, DEVELOPMENT IMPACT FEES 010.4120.5303 WILLDAN FINANCIAL SERVICES254 03/08/2024 300423 1,103.47 1/20-REPAIR LOOP OAK PARK & W BRANCH 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC 255 03/08/2024 300423 640.00 2/4-REHANG SIGNAL VALLEY RD & FAIR OAKS 220.4303.5303 LEE WILSON ELECTRIC COMPANY INC256 03/08/2024 300423 1,440.00 01/24 SIGNAL MAINT-12 INTERSECTIONS 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC257 03/08/2024 300423 60.00 OAK PARK & JAMES WAY 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC258 03/08/2024 300423 60.00 OAK PARK & EL CAMINO REAL 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC259 03/08/2024 300423 75.00 OAK PARK & W BRANCH 010.4307.5303 LEE WILSON ELECTRIC COMPANY INC260 03/08/2024 300424 421.89 REPAIR TO GAS DETECTOR 612.4610.5603 WINEMA INDUSTRIAL & SAFETY SUPPLY 261 03/08/2024 300424 795.25 RAIN GEAR HARD HAT 640.4712.5255 WINEMA INDUSTRIAL & SAFETY SUPPLY262 03/08/2024 300425 141.46 UB Refund Cst #00029179 640.0000.2301 STEVE & MICHELLE ANGELLO263 03/08/2024 300426 93.96 UB Refund Cst #00024102 640.0000.2301 JAMES BLATTLER264 03/08/2024 300427 7.06 UB Refund Cst #00028487 640.0000.2301 YVONNE BOOKE265 03/08/2024 300428 59.14 UB Refund Cst #00027694 640.0000.2301 EVA CHEEK 266 03/08/2024 300429 72.84 UB Refund Cst #00025863 640.0000.2301 ANGELA FOPPIANO
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name267 03/08/2024 300430 $ 0.47 UB Refund Cst #00027863 640.0000.2301 KEVIN KIM 268 03/08/2024 300431 522.28 UB Refund Cst #00028184 640.0000.2301 JEREMY & ELIZABETH KURTH 269 03/08/2024 300432 23.19 UB Refund Cst #00026694 640.0000.2301 SUE MCCLEARY270 03/08/2024 300433 61.30 UB Refund Cst #00026604 640.0000.2301 DAN MCKINLEY271 03/08/2024 300434 175.11 UB Refund Cst #00029277 640.0000.2301 RICK PATTERSON272 03/08/2024 300435 7.62 UB Refund Cst #00022080 640.0000.2301 JEFF PENDLETON273 03/08/2024 300436 181.14 UB Refund Cst #00028423 640.0000.2301 MORISSA TARASEVIC274 03/06/2024 300437 7,713.58 DENTAL INSURANCE 011.0000.2110 DELTA DENTAL275 03/06/2024 300437 2,518.72 DENTAL INSURANCE: RETIREES 010.4099.5132 DELTA DENTAL276 03/06/2024 300438 1,396.12 MISC ADJUSTMENTS 011.0000.2109 PERS - ACTIVE MED277 03/06/2024 300438 4,742.00 PORAC MED INSURANCE 011.0000.2109 PERS - ACTIVE MED278 03/06/2024 300438 1,738.28 HMO BLUESHIELD - SEIU 011.0000.2109 PERS - ACTIVE MED279 03/06/2024 300438 13,110.80 PPO PERS GOLD - MANAGEMENT 011.0000.2109 PERS - ACTIVE MED280 03/06/2024 300438 11,192.14 PPO PERS GOLD - POLICE 011.0000.2109 PERS - ACTIVE MED281 03/06/2024 300438 18,387.10 PPO PERS GOLD - SEIU 011.0000.2109 PERS - ACTIVE MED282 03/06/2024 300438 3,727.10 BLUE SHIELD TRIO HMO - MGMT 011.0000.2109 PERS - ACTIVE MED283 03/06/2024 300438 9,560.82 BLUE SHIELD TRIO HMO - POLICE 011.0000.2109 PERS - ACTIVE MED284 03/06/2024 300438 4,213.24 BLUE SHIELD TRIO HMO - SEIU 011.0000.2109 PERS - ACTIVE MED285 03/06/2024 300438 21,617.40 HMO-UNITED HEALTHCARE-MGMT 011.0000.2109 PERS - ACTIVE MED286 03/06/2024 300438 8,546.40 HMO UNITED HEALTHCARE-POLICE 011.0000.2109 PERS - ACTIVE MED287 03/06/2024 300438 21,114.66 HMO UNITED HEALTHCARE-SEIU 011.0000.2109 PERS - ACTIVE MED288 03/06/2024 300438 2,078.54 PERS GOLD - FIRE MANAGEMENT 011.0000.2109 PERS - ACTIVE MED289 03/06/2024 300438 2,303.00 PPO PERS PLATINUM - FIRE 011.0000.2109 PERS - ACTIVE MED290 03/06/2024 300438 16,468.44 PPO PERS GOLD - FIRE 011.0000.2109 PERS - ACTIVE MED291 03/06/2024 300438 810.24 BLUE SHIELD TRIO HMO - FIRE 011.0000.2109 PERS - ACTIVE MED292 03/06/2024 300438 8,211.26 HMO UNITED HEALTHCARE-FIRE 011.0000.2109 PERS - ACTIVE MED293 03/06/2024 300438 4,357.00 HMO-UNITED HEALTH FIRE-MGMT 011.0000.2109 PERS - ACTIVE MED294 03/06/2024 300438 6,869.09 RETIREE HEALTH INSURANCE 010.4099.5136 PERS - ACTIVE MED295 03/06/2024 300438 635.24 RETIREE HEALTH INSURANCE 220.4303.5136 PERS - ACTIVE MED296 03/06/2024 300438 96.58 ACTIVE HEALTH ADMIN FEE-FCFA 010.0000.1111 PERS - ACTIVE MED297 03/06/2024 300438 800.48 RETIREE HEALTH INSURANCE-FCFA 010.0000.1111 PERS - ACTIVE MED298 03/06/2024 300438 394.87 ACTIVE HEALTH ADMIN FEE 010.4145.5131 PERS - ACTIVE MED299 03/06/2024 300439 2,178.49 ACTIVE HEALTH INS-PT NON PERS 011.0000.2109 PERS - ACTIVE MED300 03/06/2024 300439 6.97 ACTIVE HEALTH INS-PT NONPERS ADMIN FEE 010.4145.5131 PERS - ACTIVE MED301 03/06/2024 300440 1,003.72 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO302 03/06/2024 300440 565.36 STANDARD INSURANCE COMPANY 011.0000.2113 STANDARD INSURANCE CO303 03/06/2024 300440 23.50 STANDARD LIFE TAXABLE DEDUCT 011.0000.2113 STANDARD INSURANCE CO304 03/06/2024 300440 245.15 STANDARD LTD/STD INSURANCE 011.0000.2113 STANDARD INSURANCE CO
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name305 03/06/2024 300440 $ 573.76 MISC ADJUSTMENTS 011.0000.2113 STANDARD INSURANCE CO306 03/06/2024 300441 2,051.44 VISION CARE INSURANCE 011.0000.2119 VISION SERVICE PLAN307 03/06/2024 300441 677.34 03/24 VISION INS-RETIREES 010.4099.5133 VISION SERVICE PLAN308 03/14/2024 300442 60,944.39 FEDERAL WITHHOLDING 011.0000.2104 CITY OF ARROYO GRANDE309 03/14/2024 300442 63,117.96 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE310 03/14/2024 300442 15,408.58 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE311 03/14/2024 300443 10,969.00 UNEMPLOYMENT BENEFIT CHRGS-REC 010.4421.5142 CA ST EMPLOYMENT DEVEL DEPT312 03/14/2024 300443 11,700.00 UNEMPLOYMENT BENEFIT CHRGS-PD 010.4203.5142 CA ST EMPLOYMENT DEVEL DEPT313 03/14/2024 300444 24,784.59 STATE WITHHOLDING 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT314 03/14/2024 300444 5,211.99 CASDI 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT315 03/14/2024 300445 458.76 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT316 03/14/2024 300446 5,574.71 DEFERRED COMPENSATION - EE % 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP317 03/14/2024 300446 11,748.72 DEFERRED COMPENSATION - EE 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP318 03/14/2024 300446 891.66 DEFERRED COMPENSATION - ER 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP319 03/14/2024 300446 135.00 ROTH - AFTER TAX 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP320 03/14/2024 300446 196.89 ROTH % - AFTER TAX 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP321 03/14/2024 300447 44,224.82 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT322 03/14/2024 300447 58,399.92 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT323 03/14/2024 300447 1,513.11 PERS Employer Pick Up 011.0000.2106 PERS - RETIREMENT324 03/14/2024 300447 497.46 PERS BUYBACK - PRE TAX 011.0000.2106 PERS - RETIREMENT325 03/14/2024 300447 6.86 MISC ADJ 011.0000.2106 PERS - RETIREMENT326 03/14/2024 300448 850.36 PARS 011.0000.2107 US BANK OF CALIFORNIA327 03/15/2024 300449 5,000.00 VIDEO EDITING- 23/24 REV MEASURE PROJECT 010.4101.5303 88SPIRE328 03/15/2024 300450 129.50 CODE ENFORCEMENT SERVICES JANUARY 2024 010.4101.5303 ADAMSKI MOROSKI MADDEN329 03/15/2024 300451 330.03 STANDING DESK, OFFICE CHAIR, MAT, KEYBOARD, MOUSE 010.4130.5201 AMAZON CAPITAL SERVICES 330 03/15/2024 300452 5,127.00 WATER METERS & REPLACEMENT PARTS 640.4712.5207 AQUA-METRIC SALES CO(DBA)331 03/15/2024 300453 280.00 VILLAGE WATERING FEB 2024 010.4420.5605 ARROYO GRANDE IN BLOOM INC332 03/15/2024 300454 298.96 WOMENS CLUB AUDIO REPAIR 010.4421.5701 A-TOWN AUDIO VIDEO 333 03/15/2024 300455 300.00 D. O. INSPECTION CITY YARD FUE 010.4305.5303 B & T SVC STN CONTRACTORS, INC334 03/15/2024 300456 1,051.04 PW-18 HEATER BLOWER REPLACEMENT 010.4420.5601 BACK ON THE ROAD AUTOMOBILE335 03/15/2024 300457 33.89 (1) SCADA BATTERIES 612.4610.5610 BATTERY SYSTEMS336 03/15/2024 300457 137.74 (4) SCADA BATTERIES 640.4712.5610 BATTERY SYSTEMS337 03/15/2024 300458 437.06 HYDR OIL, MOVER BLADES 220.4303.5603 BERCHTOLD EQUIPMENT CO338 03/15/2024 300459 292.54 REC DEPT ENVELOPES 010.4421.5201 BOONE PRINTING & GRAPHICS INC339 03/15/2024 300460 908.50 200 LBS CALCIUM HYPOCHLORATE 640.4712.5274 BRENNTAG PACIFIC INC340 03/15/2024 300461 28.47 3 X 100 GRIPRITE HOUSE WRAP ROLL 010.4213.5604 BURKE AND PACE OF AG, INC341 03/15/2024 300462 11.92 1/4" TANK VALVE FOR SEWER MAIN 612.4610.5610 CARQUEST AUTO PARTS342 03/15/2024 300463 13.35 ACCT#8413120620042689 CITY HALL 010.4145.5401 CHARTER COMMUNICATIONS
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name343 03/15/2024 300464 $ 1,349.00 ACCT#170563401 CITY HALL INTERNET 010.4140.5303 CHARTER COMMUNICATIONS344 03/15/2024 300464 58.66 ACCT#090058901 CITY HALL TV 010.4145.5401 CHARTER COMMUNICATIONS345 03/15/2024 300464 147.03 ACCT#170563101 COUNCIL CHAMBER 010.4145.5401 CHARTER COMMUNICATIONS346 03/15/2024 300464 228.72 ACCT#170562101 PD-DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS347 03/15/2024 300464 736.80 ACCT#170564001 PW DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS348 03/15/2024 300464 768.54 ACCT#170563801 REC DEPT TV & F 010.4145.5401 CHARTER COMMUNICATIONS349 03/15/2024 300464 327.16 ACCT#170562601 WOMENS CLUB FIBER 010.4145.5401 CHARTER COMMUNICATIONS350 03/15/2024 300464 987.20 ACCT#170562201 PD DARK FIBER 010.4145.5401 CHARTER COMMUNICATIONS351 03/15/2024 300464 1,349.00 ACCT#170563301 COUNCIL CHAMBER 211.4101.5330 CHARTER COMMUNICATIONS352 03/15/2024 300464 59.76 ACCT#170564101 PW TV 010.4307.5303 CHARTER COMMUNICATIONS353 03/15/2024 300465 202.40 02/24 CLOGGING CLASS 010.4424.5351 KATHLEEN J CINOWALT354 03/15/2024 300466 1,855.25 SWITCH UPGRADE EX3400'S-BEADLE 010.4140.5303 CIO SOLUTIONS LP355 03/15/2024 300466 4,768.00 02/24 IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP356 03/15/2024 300466 1,600.00 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP357 03/15/2024 300466 973.75 SWITCH UPGRADE EX3400'S-BEADLE 010.4140.5303 CIO SOLUTIONS LP358 03/15/2024 300466 1,815.00 02/24 STAFF AUGMENTATION-BEADLE 010.4140.5303 CIO SOLUTIONS LP359 03/15/2024 300466 6,168.00 MICROSOFT 365, PROJECT PLAN 3 010.4140.5607 CIO SOLUTIONS LP360 03/15/2024 300467 673.23 PW 38 HOSE CLAMP, O RING HOSE 220.4303.5603 COASTLINE EQUIPMENT(DBA)361 03/15/2024 300468 67.34 SOTO COMPLEX PLANS 010.4430.5255 CRISP IMAGING362 03/15/2024 300469 17,837.50 BUILDING DEPARTMENT SERVICES 010.4212.5303 CSG CONSULTANTS INC363 03/15/2024 300470 582.40 02/24 SR FITNESS 010.4424.5351 GAYLE CUDDY364 03/15/2024 300471 63.00 02/24 LINE DANCING 010.4424.5351 ZOE DASCALOS365 03/15/2024 300472 372.59 METRO INTERNET CIRCUIT-03/24 010.4140.5303 DIGITAL WEST NETWORKS INC366 03/15/2024 300473 865.50 LIME DOLOMITE - SOTO 010.4430.5605 FARM SUPPLY CO367 03/15/2024 300473 52.36 PW-14 HAND PUMP 640.4712.5273 FARM SUPPLY CO368 03/15/2024 300474 25.00 PW-10 TIRE REPAIR 640.4712.5601 FIGUEROA'S TIRES 369 03/15/2024 300475 2,408.00 02/24 BRIDGE CLASSES & GAMES 010.4424.5351 FIVE CITIES DUPLICATE BRIDGE370 03/15/2024 300476 966.00 NEEDLE ARTS-TOP DOWN SWEATERS 010.4424.5351 ELIZABETH FRYER371 03/15/2024 300477 1,207.50 SERGER SEWING-WINTER SESSION 1 010.4424.5351 MARY JO GABEL 372 03/15/2024 300478 4,832.50 ENGINEERING ON-CALL CONTRACT 010.4301.5303 GARING TAYLOR & ASSOCIATES INC 373 03/15/2024 300478 550.00 AG SLOPE STABILIZATION 350.5621.7701 GARING TAYLOR & ASSOCIATES INC 374 03/15/2024 300479 723.04 GIS SERVICES 010.4301.5303 GHD INC375 03/15/2024 300480 65.00 REFUND DUPLICATE PYMT- ALARM PERMIT 010.0000.4125 GILL'S FOOD MARKET376 03/15/2024 300481 5,994.24 NEOGOV SOFTWARE 010.4140.5303 NEOGOV GOVERNMENTJOBS.COM INC377 03/15/2024 300482 30.02 ALARM HORN FOR PW-51 612.4610.5603 GRAINGER, INC378 03/15/2024 300483 1,340.53 MATERIAL REPLACEMENT- FAIRVIEW/BRIGHTON STR 640.4712.5610 ICONIX WATERWORKS (US) INC379 03/15/2024 300484 65.25 PUMP HOSE 3" 39' LONG 612.4610.5610 IRRIGATION WEST (DBA)380 03/15/2024 300485 25,484.70 6910 GALL GASOLINE 010.0000.1202 JB DEWAR, INC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name381 03/15/2024 300486 $ 126,205.16 2022 STREET REPAIRS CONSTRUCTION CONTRACT 350.5638.7001 JJ FISHER CONSTRUCTION, INC.382 03/15/2024 300486 305,821.15 2022 CONCRETE REPAIRS PROJECT 350.5658.7001 JJ FISHER CONSTRUCTION, INC. 383 03/15/2024 300486 1,764.00 191 TALLY HO FRONTAGE IMPROVEMENTS PROJECT 350.5610.7001 JJ FISHER CONSTRUCTION, INC.384 03/15/2024 300487 14,000.00 STROTHER TREE TRIMMING STORM DAMAGE 010.4420.5303 JTS INC385 03/15/2024 300488 63.00 02/24 LINE DANCING 010.4424.5351 KAYLYN KELLER 386 03/15/2024 300489 450.00 BASKETBALL OFFICIAL SCHEDULER-SPRING 010.4424.5352 GASTON KETTING OLIVIER387 03/15/2024 300490 2,904.80 ACTIVE TRANSPORTATION PLAN 350.5695.7701 KTUA388 03/15/2024 300491 144.00 BASKETBALL SCORER- 9 GAMES 010.4424.5352 JHADE LA PAZ 389 03/15/2024 300492 2,407.52 SHORETEL PHONE CHRGS-CITY HALL 010.4145.5403 LEVEL 3 COMMUNICATIONS LLC390 03/15/2024 300492 1,926.99 SHORETEL PHONE CHRGS-PD 010.4201.5403 LEVEL 3 COMMUNICATIONS LLC391 03/15/2024 300493 50.00 03/08 ROUND ROBIN EVENT 010.4424.5351 MAUREEN LEWIS 392 03/15/2024 300494 330.00 01/24 FACILITY USAGE-OCC ZUMBA 010.4424.5251 LUCIA MAR UNIFIED SCHOOL DIST393 03/15/2024 300495 45.29 TIE PLATES, L-ANGLE 010.4213.5604 MINER'S ACE HARDWARE, INC394 03/15/2024 300495 157.11 FLEX SEAL, SPRAY ADHESIVE, ADHESIVE 010.4213.5604 MINER'S ACE HARDWARE, INC 395 03/15/2024 300495 61.40 SNIPS, CM NUTDRIVER SET 010.4213.5604 MINER'S ACE HARDWARE, INC396 03/15/2024 300495 0.39 FASTENERS 010.4420.5605 MINER'S ACE HARDWARE, INC397 03/15/2024 300495 38.68 CHAIN 010.4420.5605 MINER'S ACE HARDWARE, INC398 03/15/2024 300495 12.87 6- WIRE ROPE CLIP 010.4430.5605 MINER'S ACE HARDWARE, INC399 03/15/2024 300495 71.54 22- SPRING SNAP 010.4430.5605 MINER'S ACE HARDWARE, INC400 03/15/2024 300495 48.90 CABLE TIES 010.4430.5605 MINER'S ACE HARDWARE, INC401 03/15/2024 300495 10.76 ACE LATEX GLOVE 220.4303.5613 MINER'S ACE HARDWARE, INC402 03/15/2024 300496 1,987.50 11/23 MAP CHECKING SVCS 010.4301.5303 MNS ENGINEERS INC403 03/15/2024 300496 927.50 01/24 MAP CHECKING SVCS 010.4301.5303 MNS ENGINEERS INC404 03/15/2024 300497 246.40 02/24 YOGA IN THE PARK 010.4424.5351 NICCOLA NELSON405 03/15/2024 300498 516.00 TROUBLESHOOT VDM BOOSTER PUMP 640.4712.5610 NVIRO406 03/15/2024 300499 6,067.50 AG STREET IMPROVEMENT PROJECTS 350.5638.7501 PAVEMENT ENGINEERING INC 407 03/15/2024 300500 1,810.20 PW-51 SEWER MAIN CLEANING HOSE 612.4610.6201 PLUMBERS DEPOT INC.408 03/15/2024 300501 3,136.00 QUILTING-WINTER SESSION 1 010.4424.5351 BARBARA ANN PORTER409 03/15/2024 300503 24.49 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY410 03/15/2024 300503 24.49 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY411 03/15/2024 300503 24.49 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY412 03/15/2024 300503 24.49 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY413 03/15/2024 300503 24.49 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY414 03/15/2024 300503 25.03 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY415 03/15/2024 300503 48.02 WOMEN'S CLUB MATS/MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY416 03/15/2024 300503 27.63 POLICE DEPT MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY417 03/15/2024 300503 31.17 REC DEPT MATS MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY418 03/15/2024 300503 27.63 POLICE DEPT MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name419 03/15/2024 300503 $ 31.17 REC DEPT MATS MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY420 03/15/2024 300503 25.03 CITY HALL MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY421 03/15/2024 300503 48.02 WOMEN'S CLUB MATS/MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY422 03/15/2024 300503 27.63 POLICE DEPT MATS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY423 03/15/2024 300503 31.17 REC DEPT MATS MOPS 010.4213.5303 PRUDENTIAL OVERALL SUPPLY424 03/15/2024 300503 36.68 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY425 03/15/2024 300503 36.68 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY426 03/15/2024 300503 16.38 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY427 03/15/2024 300503 16.38 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY428 03/15/2024 300503 36.68 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY429 03/15/2024 300503 57.31 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY430 03/15/2024 300503 36.47 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY431 03/15/2024 300503 57.31 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY432 03/15/2024 300503 57.31 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY433 03/15/2024 300503 36.47 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY434 03/15/2024 300503 23.08 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY435 03/15/2024 300503 23.08 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY436 03/15/2024 300503 23.08 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY437 03/15/2024 300503 23.08 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY438 03/15/2024 300503 23.08 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY439 03/15/2024 300503 33.18 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY440 03/15/2024 300503 33.18 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY441 03/15/2024 300503 33.18 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY442 03/15/2024 300503 33.18 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY443 03/15/2024 300503 31.30 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY444 03/15/2024 300503 23.63 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY445 03/15/2024 300503 23.49 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY446 03/15/2024 300503 23.49 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY447 03/15/2024 300503 23.49 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY448 03/15/2024 300503 23.49 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY449 03/15/2024 300503 46.72 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY450 03/15/2024 300503 46.72 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY451 03/15/2024 300503 46.72 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY452 03/15/2024 300503 46.72 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY453 03/15/2024 300503 46.72 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY454 03/15/2024 300504 2,305.84 2024 EGG HUNT PREFILLED EGGS (13500) 010.4424.5252 RICK'S VENDING455 03/15/2024 300505 548.85 REPAIR TO LIFT ST #1 STANDBY GENERATOR 612.4610.5603 SAN LUIS POWERHOUSE 456 03/15/2024 300506 1,715.95 AUTOREAD SOFTWARE SUPP RENEWAL 640.4710.5303 SENSUS METERING SYSTEMS INC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 1 - MARCH 15, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Last Name457 03/15/2024 300507 $ 120.93 GAS SERVICES-200 N HALCYON 010.4145.5401 SOCALGAS458 03/15/2024 300507 14.79 GAS SERVICES-350 S ELM ST 010.4145.5401 SOCALGAS459 03/15/2024 300507 184.21 GAS SERVICES-1375 ASH ST 010.4145.5401 SOCALGAS460 03/15/2024 300508 7,342.50 02/24 CITY WIDE SWEEPING: 220.4303.5303 SP MAINTENANCE SERVICES, INC461 03/15/2024 300508 7,342.50 02/24 CITY WIDE SWEEPING: 010.4307.5303 SP MAINTENANCE SERVICES, INC462 03/15/2024 300509 5,000.00 SURVEYING ROBLES ROAD ENGINEER 010.4301.5303 STANTEC CONSULTING SVCS INC 463 03/15/2024 300510 295.12 (2) TONER CARTRIDGES 010.4421.5201 STAPLES464 03/15/2024 300511 70.04 3" ABS PIPE-20 FT 220.4303.5613 STREATOR PIPE & SUPPLY465 03/15/2024 300512 30.00 D-1 RE-EXAM FEE- K BROOKS 640.4712.5501 SWRCB-DWOCP466 03/15/2024 300513 7.03 REF#40755350 PD-4617 TOLL 2/16 010.4204.5501 THE TOLL ROADS467 03/15/2024 300513 6.73 REF#40755350 PD-4617 TOLL 2/1 010.4204.5501 THE TOLL ROADS468 03/15/2024 300514 2,051.97 PICKLEBALL CLUB T-SHIRTS 010.4424.5251 THE TOP SHOP469 03/15/2024 300515 155.37 SERVICE TO PW-68 640.4712.5610 TOM'S AUTO SERVICE470 03/15/2024 300516 252.04 4 CONCRETE REPAIR AQUAPHALT 6.0 MEDIUM 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS 471 03/15/2024 300516 353.60 6- 18x30 RED ON WHITE NO STOPPING/PARKING 220.4303.5613 TRAFFIC MANAGEMENT PRODUCTS472 03/15/2024 300517 928.28 PAYROLL FOR: W/E 3/3 PW WORKER 010.4420.5303 UNITED STAFFING ASSOC.473 03/15/2024 300518 459.63 P 18 CENTER SEAT RECOVER 010.4420.5603 V & M UPHOLSTERY 474 03/15/2024 300519 124.80 02/24 ART CLASSES:-PUNCH CARD 010.4424.5351 PEGGY VALKO475 03/15/2024 300520 19,909.94 02/24 AGTBID MARKETING 240.4150.5301 VERDIN MARKETING INK476 03/15/2024 300521 304.08 ACCT#208620661-00003 CITY IPAD 010.4145.5403 VERIZON WIRELESS477 03/15/2024 300522 4,839.12 04/24 RETIREE MEDICAL 010.4099.5136 PLAN ID 801844 ICMA RETIREMENT CORP478 03/15/2024 300522 328.87 04/24 RETIREE MEDICAL 220.4303.5136 PLAN ID 801844 ICMA RETIREMENT CORP479 03/15/2024 300522 584.12 04/24 RETIREE MEDICAL 010.0000.1111 PLAN ID 801844 ICMA RETIREMENT CORP $ 2,073,004.76
.
General Fund 428,951.43 5101 Salaries Full time 256,611.05 Streets Fund 20,897.55 5101 Volunteer Employee Retirement - Sewer Fund 11,864.64 5102 Salaries Part-Time - PPT 6,964.62 Water Fund 24,864.51 5103 Salaries Part-Time - TPT 4,115.97 486,578.13 5105 Salaries OverTime 21,924.80
5106 Salaries Strike Team OT -
5107 Salaries Standby 1,910.90
5108 Holiday Pay 30,235.61
5109 Sick Pay 8,521.13
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development 273.92 5112 Sick Leave Buyback -
Police 20,528.27 5113 Vacation Pay 6,025.54
Public Works - Maintenance 169.53 5114 Comp Pay 3,722.50 Public Works - Enterprise 953.08 5115 Annual Leave Pay 8,378.36 Recreation - Administration - 5116 Salaries - Police FTO - Recreation - Special Events - 5121 PERS Retirement 40,839.57 Children In Motion - 5122 Social Security 25,786.89
21,924.80 5123 PARS Retirement 170.08
5126 State Disability Ins. 3,702.12
5127 Deferred Compensation 816.66
5131 Health Insurance 56,788.91
5132 Dental Insurance 3,109.42
5133 Vision Insurance 829.56
5134 Life Insurance 396.37
5135 Long Term Disability 455.19
5137 Leave Payouts 2,833.50
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 111.88
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,290.00
486,578.13
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
02/16/24 - 02/29/2024
3/8/2024
BY FUND BY ACCOUNT
ATTACHMENT 2
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Statement of Investment Deposits DATE: April 9, 2024
SUMMARY OF ACTION:
Presentation of the City’s investment deposits as of February 29, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact to the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. Little to no future staff time is projected.
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of February 29, 2024, as required by Government Code Section 53646(b).
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a monthly report, providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
Item 9.b.
City Council
Consideration of Statement of Investment Deposits
April 9, 2024
ANALYSIS OF ISSUES:
This report represents the City’s investments as of February 29, 2024, and includes all investments managed by the City. As of February 29, 2024, the investment portfolio was in compliance with all State laws and the City’s investment policy.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Portfolio Summary: February 29, 2024
ATTACHMENT 1
300 E. Branch St.
Arroyo Grande, CA 93420
Phone: (805) 473-5400
CITY OF ARROYO GRANDE
Portfolio Summary
February 29, 2024
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 8,786,767.31 8,786,767.31 $ 4.012% 35.934% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 4.880% February 21, 2024 12 mos February 21, 2025 1.018% BMW Bank North America 249,000.00 249,000.00 0.500% July 16, 2021 36 mos July 16, 2024 1.018% Mountain America Federal Credit Union 249,000.00 249,000.00 4.750% October 14, 2022 24 mos October 15, 2024 1.018% Enerbank USA 247,000.00 247,000.00 1.850% October 25, 2019 60 mos October 25, 2024 1.010% Wells Fargo Bank 249,000.00 249,000.00 4.600% October 28, 2022 24 mos October 28, 2024 1.018% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 1.010% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 1.010% First Technology Federal 248,000.00 248,000.00 5.000% April 14, 2023 24 mos April 14, 2025 1.014% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 1.002% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 1.006% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 1.018% Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 1.018% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 1.018% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 1.018% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 1.014% Chartway Federal Credit Union 248,000.00 248,000.00 5.250% July 28, 2023 60 mos July 28, 2026 1.014% California Credit Union Glendale 243,000.00 243,000.00 5.450% October 26, 2023 36 mos October 26, 2026 0.995% Alliant Credit Union 248,000.00 248,000.00 5.500% November 15, 2023 36 mos November 16, 2026 1.014% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 1.018% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 1.014% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 1.006% United Teletech Financial Credit Union 248,000.00 248,000.00 3.500% November 8, 2023 53 mos April 1, 2028 1.014% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.999% Maine Savings Federal Credit Union 249,000.00 249,000.00 4.800% July 21, 2023 60 mos July 21, 2028 1.018% Total Certificates of Deposit 5,943,000.00 5,943,000.00 24.302% Agency Bonds
Federal Farm Credit Bank 1,999,314.00 1,978,646.74 0.350% December 4, 2020 42 mos May 16, 2024 8.176% Federal Home Loan Bank 499,252.43 508,046.43 1.000% July 19, 2022 29 mos December 20, 2024 2.042% Federal Farm Credit Bank 998,431.00 958,378.96 0.430% March 17, 2021 48 mos March 3, 2025 4.083% Federal Natl Mortgage Assn 1,000,000.00 930,031.96 0.500% October 20, 2020 60 mos October 20, 2025 4.089% Federal Home Loan Bank 999,500.00 921,637.74 0.800% March 17, 2021 60 mos March 10, 2026 4.087% Federal Home Loan Bank 994,396.00 934,625.15 2.400% March 17, 2021 72 mos March 29, 2027 4.067% Federal Home Loan Bank 500,000.00 480,177.77 3.375% May 17, 2022 60 mos May 17, 2027 2.045% Total Agency Bonds 6,711,544.75 6,990,893.43 28.589%
ATTACHMENT 1
300 E. Branch St.
Arroyo Grande, CA 93420
Phone: (805) 473-5400
CITY OF ARROYO GRANDE
Portfolio Summary
February 29, 2024
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 $ 478,875.00 $ 3.100% May 12, 2022 47 mos April 1, 2026 2.011% California State Taxable GO Unlimited 1,256,116.00 1,286,895.80 3.500% November 1, 2023 53 mos April 1, 2028 5.137% Total Municipal Bonds 1,765,770.80 1,747,926.00 7.148%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 918,867.19 1.100% December 6, 2021 53 mos May 31, 2026 4.027% Total Treasury Obligations 918,867.19 984,728.00 4.027% TOTAL INVESTMENTS $ 24,125,950.05 24,453,314.74 $ 100.000%
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director SUBJECT: Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy
DATE: April 9, 2024
SUMMARY OF ACTION:
Updating the Fund Balance and Reserve Policy will be used as a guide for future City Council and staff actions regarding the financial health of the City.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact resulting from updating the Fund Balance and Reserve Policy.
The total fund balance amounts reported in any given fund will not be altered. Only the consideration of reporting of the individual components that make up the total fund balance are being discussed.
RECOMMENDATION:
Adopt a Resolution updating the Fund Balance and Reserve Policy.
BACKGROUND:
The City Council first adopted the Fiscal Policy on September 5, 1995, and has revised the policy on November 12, 1996; February 10, 1998; May 29, 2003; May 24, 2005; and most recently June 28, 2011. Many of these updates were included with a review of the budget adoption. The current reserve policy states the following:
Establish and maintain a Fund Balance reserve goal of 20% of expenditures with a minimum of 15% in the General Fund.
Maintain a minimum of 5% of the General Fund budget as a Contingency Reserve. Contribute 10% of annual appropriations to the improvement of Infrastructure.
Over many years, the City has established a comprehensive and extensive budget and financial policy framework. This framework is reviewed with each Biennial Budget and periodically amended based on the need of the organization as well as changes in mandates and best practices.
Item 9.c.
City Council
Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy
April 9, 2024
In 2009, the Governmental Accounting Standard Board (GASB) introduced GASB Statement No. 54 – Fund Balance Reporting and Governmental Fund Type Definitions.
The statement’s objective is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be applied consistently. The classifications comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in its governmental funds.
In order to apply GASB 54, staff amended the established policies and combined them into a stand-alone comprehensive policy document for easy access and reference. The City’s Biennial Budget will continue to incorporate this information in the financial policy section and reference the adopting resolution. Additionally, the Fund Balance and Reserve Policy will be posted on the City website. The City’s independent auditor will use the definitions of fund balance when providing the City’s annual audit and annual financial statements.
On June 27, 2023, the City Council adopted FY 2023-25 Biennial Budget which included an overview of the Consolidated General Fund to provide the City Council and the community the full picture of the City revenues, expenditures, ending fund balances, and the updated Consolidated General Fund is shown in Table 1:
Item 9.c.
City Council
Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy
April 9, 2024
Table 1 – FY 2023-25 Consolidated General Fund Budget & Available Fund Balance in Thousands
The City’s Annual Comprehensive Financial Report (ACFR) was presented on January 23, 2024, and a request to review the reserve policy was discussed. The Beginning Fund Balances for the funds have been updated upon completion of the ACFR and are shown in Table 2:
General General
Fund Fund
Beginning Fund Balance $8,993 $3,093 $12,086 $8,462 $2,904 $11,366 Revenues:
Revenues 18,544 2,962 21,506 19,000 3,033 22,033
Transfers In 3,114 - 3,114 3,185 - 3,185
Total Revenues 21,658 2,962 24,620 22,185 3,033 25,218
Expenditures:
Salaries and Benefits 12,089 - 12,089 12,437 - 12,437
Services and Supplies 9,435 1,042 10,477 9,775 1,087 10,862 Debt Service 310 - 310 294 - 294
Capital Outlay 240 - 240 150 - 150
Transfers Out 115 2,109 2,224 2,475 3,858 6,333
Total Expenditures 22,189 3,151 25,340 25,131 4,945 30,076 Total Operating Incr/(Decr) (531) (189) (720) (2,946) (1,912) (4,858) Available Fund Balance $8,462 $2,904 $11,366 $5,516 $992 $6,508 Reserve % 38.1% 92.2% 44.9% 22.0% 20.1% 21.6%
$ Above Reserve Policy 4,025 2,274 6,299 491 3 494
Funds Available to Allocate 3,500 1,695 5,195 400 - 400 FY 2023-24 FY 2024-25
Local
Sales
Consolidat
ed Total
Local
Sales
Consolidat
ed Total
Item 9.c.
City Council
Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy
April 9, 2024
Table 2 – Updated Fund Balances FY 2023-25 Consolidated General Fund Budget & Available Fund Balance in Thousands
The estimated Consolidated General Fund available fund balance at the end of FY 2024- 25 is $13,909,000.
ANALYSIS OF ISSUES:
Healthy reserves are a mark of fiscal stability and a cornerstone of financial flexibility. The Government Finance Officers Association (GFOA) best practice recommends, at a minimum, that general-purpose governments, regardless of size, maintain unrestricted budgetary fund balance in their General Fund of no less than two months (16.67%) of regular general fund operating revenues or operating expenditures.
The updated Fund Balance and Reserve Policy included in Attachment 1, as Exhibit A, does not change the current Operating Reserve policy that is equal to 15%, with a goal of 20% of the City’s annual operating expenditures.
The updated Fund Balance and Reserve Policy establishes a Budget Stabilization Reserve that will maintain a $1,000,000 balance of annual Consolidated General Fund operating expenditures. The Budget Stabilization Reserve is meant to be used to address financial impacts resulting from changes in the economic environment. If revenues are insufficient to meet the normal operating requirements of essential services in times of General General
Fund Fund
Beginning Fund Balance $11,862 $7,625 $19,487 $11,331 $7,436 $18,767 Revenues:
Revenues 18,544 2,962 21,506 19,000 3,033 22,033
Transfers In 3,114 - 3,114 3,185 - 3,185
Total Revenues 21,658 2,962 24,620 22,185 3,033 25,218
Expenditures:
Salaries and Benefits 12,089 - 12,089 12,437 - 12,437
Services and Supplies 9,435 1,042 10,477 9,775 1,087 10,862 Debt Service 310 - 310 294 - 294
Capital Outlay 240 - 240 150 - 150
Transfers Out 115 2,109 2,224 2,475 3,858 6,333
Total Expenditures 22,189 3,151 25,340 25,131 4,945 30,076 Total Operating Incr/(Decr) (531) (189) (720) (2,946) (1,912) (4,858) Available Fund Balance $11,331 $7,436 $18,767 $8,385 $5,524 $13,909 Reserve % 51.1% 236.0% 74.1% 33.4% 111.7% 46.3%
$ Above Reserve Policy 6,895 6,806 13,701 3,360 4,536 7,896 Funds Available to Allocate 3,300 4,520 7,820 2,800 3,780 6,580 FY 2023-24 FY 2024-25
Local
Sales
Consolidated
Total
Local
Sales
Consolidated
Total
Item 9.c.
City Council
Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy
April 9, 2024
economic downturn, funds contained in the Budget Stabilization Reserve may be used if approved by City Council action.
The updated Fund Balance and Reserve Policy also establishes a Pension and Other Post-Employment Benefits Reserve. Funds set aside under this reserve shall be used to further mitigate costs associated with pensions and other post-employment benefits.
These funds will be used as a funding source for potential additional discretionary payments to pay down unfunded liability, held in the reserve account, or placed in a City Council approved trust instrument. Funds may be used for such purposes as a supplemental funding source for unanticipated increases to the annual pension and/or other post-employment benefit costs resulting from future actuarial assumptions and investment market volatility, or to make the City’s annual payments during times of economic uncertainty as brought on by such circumstances as a recession resulting in funding gaps.
Additionally, the updated Fund Balance and Reserve Policy establishes three replacement/repairs reserves:
Information Technology Reserve – Funds set aside under this reserve shall be used for information system and technology projects including communications systems, hardware, and software, which are capital in nature. Technology can change rapidly within the information systems sphere and often comes at a large cost. This reserve helps the City keep pace with changes in information technology and take advantage of improvement/efficiency opportunities in this area. While this will not eliminate the need to utilize the General Fund to support technology, it will help defray costs associated with unforeseen impacts to the City’s Information Technology system.
Fleet Replacement Reserve – Funds set aside under this reserve shall be used to maintain a Fleet Replacement Reserve in the Consolidated General Fund to provide for the timely replacement of existing vehicles should they come to the end of their useful life or become inoperable. The intent of this fund is to help selffinance the City’s fleet needs into the future. Facility Repairs Reserve – Funds set aside under this reserve shall be to address any unforeseen maintenance and repairs or planned replacements within City owned facilities. This fund is not intended to support planned facility maintenance and repairs.
Item 9.c.
City Council
Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy
April 9, 2024
There is no set required balances for the Pensions, Information Technology, Fleet Replacement, and Facility Repairs reserves but it is recommended that these reserves be funded at levels adequate to fund the City’s schedules for equipment replacement, facility repairs, and future pension obligations. The City’s future budgets will incorporate a line item to increase these fund balances each year.
The updated Fund Balance and Reserve Policy incorporates the Reserves for Enterprise Funds that have been approved and incorporated in the City Rate setting but not adopted with the formal policy. Funds contained in the Reserves for Enterprise Funds are restricted revenues and may only be used for authorized purposes related to the water and wastewater systems.
The City will incorporate this update Fund Balance and Reserve Policy in the FY 2024- 25 Mid-Cycle Budget Update and provided balances with that report.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution updating the Fund Balance and Reserve Policy;
2. Modify as appropriate the Fund Balance and Reserve Policy; or
3. Provide other direction to staff.
ADVANTAGES:
The last update to the Fund Balance and Reserve Policy was more than thirteen years ago. The proposed changes align the GFOA best practices and continue to improve the City’s ongoing commitment to responsible stewardship and transparency of public funds.
DISADVANTAGES:
There are no disadvantages in relation to the recommended action.
ENVIRONMENTAL REVIEW:
Adopting a resolution updating the Fund Balance and Reserve Policy is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.) PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE UPDATING THE FUND BALANCE
AND RESERVE POLICY
WHEREAS, the Governmental Accounting Standards Board (“GASB”) released Statement No. 54 - “Fund Balance Reporting and Governmental Fund Type Definitions” on March 11, 2009. The objective of the Statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications and by clarifying governmental fund type definitions; and
WHEREAS, the City Council has expressed a desire to update the established Fund Balance and Reserve Policy for the General Fund that promotes responsible financial management by adhering to best budget practices and Generally Accepted Accounting Principles (GAAP); and
WHEREAS, by maintaining sufficient fund balances and reserves, the City will be well positioned to provide financial security and continued delivery of services, withstand economic downturns and other financial stressors such as a natural disaster or emergency, promote stable tax rates and fees, protect the city’s credit worthiness and bond rating, respond to opportunities, and consider long-term financial needs; and WHEREAS, adopting a resolution updating the Fund Balance and Reserve Policy is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.); and
WHEREAS, the policy will establish a target threshold for the unassigned General Fund balance, provide requirements to replenish the depleted reserves, and guidelines by which surpluses may be spent; and
WHEREAS, the City Council desires to update the Fund Balance and Reserve Policy at this time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that:
1. The recitals set forth herein are true, correct and incorporated herein by this reference.
2. The Fund Balance and Reserve Policy attached to this Resolution and marked as Exhibit A, is hereby incorporated herein by this reference. The Fund Balance and Reserve Policy shall become effective concurrently with the adoption of this
RESOLUTION NO.
PAGE 2
Resolution.
3. The City Council finds that the Fund Balance and Reserve Policy is reasonable and necessary to ensure the City is prepared in times of financial difficulties to continue to provide vital services to its residents.
4. The City Council further finds the types of reserve funds and the amounts to be funded within each fund described in the Fund Balance and Reserve Policy are reasonable and necessary to meet the City’s financial planning needs.
5. The City Council may amend the Fund Balance and Reserve Policy from time to time as may be necessary.
On motion of Council Member___________, seconded by Council Member ________, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 9
th day of April, 2024.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT A
Fund Balance and Reserve Policy
INTRODUCTION
The purpose of this document is to state the policy goals of the City of Arroyo Grandes’ General Fund reserves, and the budgeting practices that maintain such reserves. Although there is no formula that defines a completely adequate Fund Balance, a conservative approach should enable the City to finance its operations and meet unplanned expenditures without having to incur short-term debt or raise new revenues.
These policies are intended to provide guidelines for budget decisions as to the appropriate use of General Fund resources and the maintenance of adequate reserves for contingencies, emergencies, capital improvements, and other such uses as determined by the City Council. After amounts projected to be available from the year-end fund balance of the General Fund are allocated to Assigned categories, the remaining amount, referred to as the Unassigned Fund Balance, will be reserved for contingencies as further set forth below.
PURPOSE
The purpose of the Fund Balance and Reserve Policy is to ensure strong fiscal management to guide the City of Arroyo Grande’s financial planning, while continuing to provide services to the residents of the City. Additionally, the policy will: aide in reducing financial impacts of temporary revenue short falls and unpredicted one-time expenditures, such as disasters or catastrophic events; assist the City in responding to challenges of a changing economic environment; and preserve adequate reserve levels to improve or maintain the City’s credit worthiness. The Fund Balance and Reserve Policy establishes the appropriate level of reserves in the Consolidated General Fund. The policy sets conditions warranting the use of reserves and outlines the plan to replenish them if the balances fall below the levels established in this policy.
BACKGROUND
Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, was implemented in FY 2010-11 with the intent of improving financial reporting by providing fund balance categories that will be more easily understood. The categories are more clearly defined to make the nature and extent of the constraints placed on a government’s fund balance more transparent. This Fund Balance and Reserve Policy establishes the procedures for reporting unrestricted fund balance in the financial statements. The policy also authorizes and directs the Administrative Services Director to prepare financial reports which accurately categorize fund balance as per GASB Statement No. 54.
RESOLUTION NO.
PAGE 5
Fund Balance and Reserve Policy
POLICY
Fund balance is essentially the difference between the assets and liabilities reported in a governmental fund. There are five separate components of fund balance, each of which identifies the extent to which the City is bound to honor constraints on the specific purposes for which amounts can be spent. Non-spendable fund balance: Amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted fund balance: To be used for specific purposes stipulated by external resource providers, constitution, or through enabling legislation. Committed fund balance: To be used for specific purposes as established by City Council. Assigned fund balance: Amounts intended for a specific purpose as authorized by the City Manager, but are neither restricted nor committed.
Unassigned fund balance: The residual amount not contained in the other classifications. The first two components listed above, non-spendable and restricted fund balances, are not addressed in this policy due to the nature of the restrictions. Examples of non-spendable fund balance include prepaid expenses, loan receivables, and inventory. Restricted fund balance is either imposed by laws or constrained by grantors, contributors, or laws or regulations of other governments. This policy is focused on financial reporting of unrestricted fund balance, which is the last three components listed above. These three components are further defined below.
These funds may be pooled for investment earning purposes only and interest earned shall be credited to each individual fund based upon the proportionate share of the revenues invested.
Committed Fund Balance
The City Council, as the City’s highest level of decision-making authority, may commit fund balance for specific purposes pursuant to constraints imposed by formal actions taken, such as an ordinance or resolution. These Committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same type of formal action taken to establish the commitment. Six types of committed reserves are set aside by the City including Operating Reserve, Budget Stabilization Reserve, Pension and Other Post-Employment Benefits Reserve, Information Technology Reserve, Fleet Replacement Reserve, and Facility Repairs Reserve. The intended use of each reserve and the Fund(s) in which they are held is outlined below. To develop the appropriate amount of reserves, the City considered guidance from the Government Finance Officers Association (GFOA), as well as the current economic conditions and needs of the City. Reserve balances will be reviewed at midyear and at the end of each fiscal year to ensure compliance with this Policy.
RESOLUTION NO.
PAGE 6
Fund Balance and Reserve Policy
Operating Reserve – The GFOA recommends that general-purpose governments maintain reserves in the general fund of no less than two months (16.67%) of annual general fund operating revenues or annual general fund operating expenditures. The City has established an Operating Reserve in the Consolidated General Fund to mitigate financial and service delivery risk due to unexpected revenue shortfalls or unanticipated critical expenditures. The purpose of this reserve is to provide budgetary stabilization and not to serve as an alternative funding source for new programs and ongoing operating expenditures. It is for one-time needs and expenditures identified in the budget and not ongoing structural challenges. The City will aim to maintain a minimum balance in the Operating Reserves equal to approximately 15%, with a goal of 20% of the City’s annual operating expenditures.
Budget Stabilization Reserve – The Budget Stabilization Reserve shall be maintained in the Consolidated General Fund to address financial impacts resulting from changes in the economic environment. If revenues are insufficient to meet the normal operating requirements of essential services in times of economic downturn, funds contained in the Budget Stabilization Reserve may be used if approved by City Council action. This reserve will maintain a $1,000,000 balance, or approximately 3.0% of annual Consolidated General Fund operating expenditures. Pension and Other Post-Employment Benefits Reserve – Funds set aside under this reserve in the Consolidated General Fund to be used to further mitigate costs associated with pensions and other post-employment benefits. These funds will be used: as a funding source for potential additional discretionary payments to pay down unfunded liability; or held in the reserve account; or placed in a City Council approved trust instrument. Funds may be used for such purposes as a supplemental funding source for unanticipated increases to the annual pension and/or other post-employment benefit costs resulting from future actuarial assumptions and investment market volatility, or to make the City’s annual payments during times of economic uncertainty as brought on by such circumstances as a recession resulting in funding gaps. Information Technology Reserve – This fund, established in the Consolidated General Fund, provides for information system and technology projects including communications systems, hardware, and software, which are capital in nature. Technology can change rapidly within the information systems sphere and often comes at a large cost. This reserve helps the City keep pace with changes in information technology and take advantage of improvement/efficiency opportunities in this area.
RESOLUTION NO.
PAGE 7
Fund Balance and Reserve Policy
Fleet Replacement Reserve – The City will maintain a Fleet Replacement Reserve in the Consolidated General Fund to provide for the timely replacement of existing vehicles should they come to the end of their useful life or become inoperable. The annual contribution to this reserve will generally be based on the annual use allowance, which is determined based on the estimated life of the vehicle, or equipment, and its original purchase cost. Facility Repairs Reserve – This reserve is set up in the Consolidated General Fund to address any unforeseen maintenance and repairs or planned replacements within City owned facilities.
There is no set required balances for the last four reserves but it is recommended that these reserves be funded at levels adequate to fund the City’s schedules for equipment replacement, facility repairs, and future pension obligations.
Reserves for Enterprise Funds – Water and Wastewater (Sewer): Revenues contained in these funds are restricted and may only be used for their described purposes below. In no event will these funds be used to fund general fund services.
o Operating Reserve – The purpose of the Enterprise Fund Operating Reserve is to provide working capital to meet cash flow needs during normal operations and support the operation, maintenance and administration of the utility. This reserve ensures that operations can continue should there be significant events that impact cash flows. The target balance to be maintained is 90 days (25 percent) of the current annual operating expense budget.
o Capital Reserve – The purpose of the Enterprise Fund Capital Reserve is to fund future replacement of assets and CIP projects. The Capital reserves are used to fund the construction of the projects as the projects progress and the funds are expended. The reserve target has been established at $500,000 each for the water and wastewater systems through prior cost of service studies.
o Lopez Fund Reserve – The Enterprise Fund Lopez Fund accounts for the revenue and expenditures of the surface water purchases from the County. Revenues are collected through the water rates in sufficient amounts to provide for a transfer of revenue to meet the expenses in the Lopez Fund. A reserve is maintained in the fund at least equal to annual Lopez debt service.
RESOLUTION NO.
PAGE 8
Fund Balance and Reserve Policy
Assigned Fund Balance
Amounts that are constrained by the City’s intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. This policy herby delegates the authority to assign amounts to be used for specific purposes to the City Manager or designee for the purpose of reporting these amounts in the annual financial statements. Examples of assigned fund balance include:
Encumbered Fund balance levels must be sufficient to meet funding requirements for materials or services ordered, but not received, before the end of the fiscal year. Continuing Appropriations Fund balance levels must be sufficient to meet funding requirements for projects approved in prior years and which must be carried forward into the new fiscal year. Other Designations Assigned fund balance can also include amounts designated for certain programs, additional reduction of debt, special events, or other non-recurring expenditure needs of the City.
Unassigned Fund Balance
Unassigned fund balance is the residual positive net resources in excess of what can properly be classified in one of the other four categories. The Consolidated General Fund is the only fund that may report a positive (surplus) unassigned balance. Conversely, any governmental fund in a negative (deficit) position could report a negative amount of unassigned fund balance.
Fund Balance Classification
The accounting policies of the City consider restricted fund balance to have been spent first when the expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available.
Similarly, when the expenditure is incurred for purposes for which amounts in any of the unrestricted classifications of fund balance could be used, the City considers committed amounts to be reduced first, followed by assigned amounts and the unassigned amounts.
Surplus
Since a surplus of unassigned fund balance does not represent a recurring source of revenue, it shall not be used to fund a recurring expense; however, the surplus may be appropriated for use to fund a onetime expenditure or use not already funded through an appropriation. If it is determined there is an operating surplus, the City Council may appropriate funds for the following nonrecurring purposes, listed in order of priority:
RESOLUTION NO.
PAGE 9
Fund Balance and Reserve Policy
Surplus funds may be used to meet the minimum Operating Reserve requirement; Any surplus may be transferred to reduce the unfunded pension liability and/or any other unfunded postemployment benefit liabilities;
If there is short-term debt within the General Fund, the surplus may be applied to reduce, or eliminate, the debt if determined to be advantageous for the City. If a borrowing is scheduled, the surplus may be used to reduce the principal amount the City needs to obtain if determined to be advantageous for the City; and
Surplus funds may be used for capital improvements and equipment purchases that are not financed with borrowings or other contributions.
Replenishment of Reserves
If any balance established in this policy falls below the minimum required level, the City shall strive to restore it to the minimum required balance by any feasible means, including, but not limited to, adopting a budgetary surplus; applying any cost savings, over-realized revenues, and/or surpluses realized within the applicable fund; or transferring a portion of the Consolidated General Fund Budget Stabilization Reserve.
These guidelines may be suspended, in whole or part, if financial or economic circumstances prevent meeting any or all of the timelines. These policy guidelines may also be amended by action of the City Council from time to time.
This policy is instituted to provide a measure of protection for the City against unforeseen circumstances and to comply with GASB Statement No. 54. No other policy or procedure supersedes the authority and provisions of this policy.
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Kevin Waddy, Information Technology Manager
SUBJECT: Consideration of an Amendment to the Agreement with A-Town AV for the Council Chamber Audio/Video System Upgrade Project and Approval of a Budget Increase Request
DATE: April 9, 2024
SUMMARY OF ACTION:
Approve an Amendment to the Agreement with A-Town AV to upgrade the Audio/Video system in the Council Chamber, approve a budget adjustment, and find the action exempt from CEQA.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The current A-Town AV Agreement to upgrade the Council Chamber Audio/Video System is $193,790.10. FY 2023-24 Public Access Television (PEG) special revenue fund has a budget for this project totaling $193,800. The City Council is being asked to approve a budget adjustment from the PEG special revenue fund totaling $58,800 for the remainder of the project cost.
RECOMMENDATION:
1) Approve an Amendment to the Agreement with A-Town AV for design and installation services for an automated Audio/Video system (Attachment 1); 2) Approve a budget adjustment request in the amount of $58,800; and 3) Find the action exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and that none of the exceptions to the Class 1 exemption apply.
BACKGROUND:
On November 28, 2023, the City Council approved the Council Chamber Audio/Video System Upgrade Project (Project) Agreement with A-Town AV for design and installation
Item 9.d.
City Council
Consideration of an Amendment to the Agreement with A-Town AV for the Council Chamber Audio/Video System Upgrade Project and Approval of a Budget Increase Request
April 9, 2024
services (Attachment 2). The Project was assigned a total project budget of $193,800 of PEG funds. The Project was designed with an operator assistant model. The operator assistant model is when an operator is in the audio-visual room monitoring each meeting and moving the camera angles as each person speaks during a meeting. Additionally, the Project built in the foundation to allow “full automation” to be added to the system at a future date. While working with A-Town AV to secure all parts for the Project, the need to move to a fully automated system continued to become more apparent. Staff requested a change order to update the project scope, cost, and timeline from A-Town AV. A-Town AV proposed the change order that is attached to Exhibit A of Attachment 1. The change order includes the additional cameras that are needed for “full automation”, as addressed in the Analysis of Issues below. In addition to extra cameras, more programming is required to accomplish “full automation”.
ANALYSIS OF ISSUES:
The change order includes the requested system upgrades including an automated video switching system. The upgraded cameras will allow the control system to automatically switch camera views based on who is speaking. Each camera location in the Chamber will have two cameras at that location to ensure that all positions are covered, and a moving camera will never be live. The upgraded system will not require video production staff to manage cameras but will require additional effort by staff during the meeting. Staff will be responsible to start, stop, and pause the meetings, change in room content, and select broadcast view. The City Clerk’s team will work with the IT Division to ensure smooth setup and functionality with the upgraded system.
Budget Adjustment
PEG special revenue fund accounts for fees collected from Charter Communications are restricted for support of public, education, and government access programming and equipment. The Council Chamber Audio/Video system qualifies for PEG funding as a public and government access project. Staff identified the need to allocate an additional $58,800 from PEG Funds fund balance to cover the cost of the Council Chamber Audio/Video System Project Upgrade. The total Project cost including the proposed budget adjustment is $252,600.
Next steps
The original timeline estimated 3 weeks to complete the Project once all equipment is received from the vendors. This estimation will be unchanged, however, A-Town AV will return and replace different equipment pieces identified in the Change Order. The new equipment pieces work more efficiently with the “automated” control system foundation.
The lead time for the equipment is approximately 8 weeks. Staff and A-Town AV will coordinate with the City Clerk to avoid any meeting disruptions. Tentative install is expected to be completed before the July 23, 2024 City Council meeting.
Item 9.d.
City Council
Consideration of an Amendment to the Agreement with A-Town AV for the Council Chamber Audio/Video System Upgrade Project and Approval of a Budget Increase Request
April 9, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation and request further information; or
3. Provide other direction to staff.
ADVANTAGES:
Proceeding with the recommended action allows City staff to complete this project and fully automate the Council Chambers Audio/Video System. Full automation will reduce the need for an onsite operator at all City Council and Planning Commission meetings, thereby reducing support costs, and increasing video and audio quality.
DISADVANTAGES:
There are no disadvantages identified at this time.
ENVIRONMENTAL REVIEW:
The City finds the project, and the approval of the attached Professional Services Agreement in substantially final form, is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and that none of the exceptions to the Class 1 exemption apply.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Amendment 1 to the Professional Services Agreement with A-Town AV, Inc.
2. A-Town AV, Inc. Professional Service Agreement
ATTACHMENT 1
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
This Amendment 1 to Professional Services Agreement ("Amendment") by and between A-Town AV ("Consultant") and the CITY OF ARROYO GRANDE, a Municipal Corporation ("City"), is made and entered into this 9thday of April, 2024.
WHEREAS, the parties entered into a Professional Services Agreement dated November 29, 2023, for the Audio/Video/Data Services for Council Chamber Audio/Video Upgrade project ("Contract"); and
WHEREAS, the parties desire to modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is acknowledged, the parties agree as follows:
1. The above recitals are true, correct and are incorporated herein by reference.
2. The Change Order will provide automated video switching system and included as Exhibit A.
3. The City Council approves the Change Order as shown in Exhibit A.
4. Except as modified herein, all other terms and conditions set forth in the Contract shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Amendment the day and year first above written.
CITY OF ARROYO GRANDE:
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY
CLERK
CONSULTANT:
_________________________
JASON ALLEN, PRESIDENT
APPROVED AS TO FORM:
_________________________
ISAAC ROSEN, CITY ATTORNEY Page 46 of 143
CHANGE ORDER
Council Chambers 2024 Automated
City of Arroyo Grande
Presented By:
A-Town AV Inc.
Number:
3/19/2024
1 www.atownav.com
PO Box 515
Arroyo Grande, CA 93421
(805) 462-2732
www.atownav.com
Modified:
E x hibit A
PROJECT SCOPE OF WORK
Council Chambers 2024 Automated
City of Arroyo Grande
At the request of the client this change order was requested to modify the Council Chambers AV Upgrade to an automated video switching system. The upgraded cameras allow the control system to automatically switch camera views based on who is speaking. Each camera location in the Chambers will have two cameras at that location to ensure that all positions are covered and a moving camera will never be live.
The upgraded system will not require a video production staff to manage cameras but will require additional effort by staff during the meeting. The system will leverage the new conferencing microphones to display the speakers name on the broadcast. There will no longer be agenda lower thirds displayed as the names will be shown instead.
Content will be sent to four locations outside of the council chambers, channel 20, eScribe, YouTube and Zoom.
Staff will be responsible to start, stop and pause the meetings, change in room content, select broadcast view. The broadcast view options will be camera views, in room content or in room content with a picture in picture camera view.
This system will require a support contract to ensure the system is operating properly and maintained to manufacturers recommendations. A separate service contract is included with this proposal.
Here are some of the additional responsibilities
1. Start the Zoom meeting on the Zoom PC.
2. Start the “meeting via the touch panel, this will start the YouTube stream, and the Leightronix recording.
3. Mute/un-mute of all microphones if someone forgets. This will be critical to the proper function of the system.
4. Switching the broadcast view. The system does not know when to show in room content vs camera views.
5. Make sure that all users us the assigned RFID cards when using a microphone. These cards will assign the user name in the system.
6. Pausing meetings for breaks.
7. Ending meeting and ending Zoom.
Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
* Price Includes Accessories
Unassigned
AJA Video Systems 12GDA $681.33
12G/6G/3G/HD/SD-SDI Distribution Amplifier
1 AJA Video Systems UDC $1,022.09
Up/Down/Cross-Converter
1 Re-Stock Shipping costs
1 ATAV Re-Stock Shipping
ATAV Re-Stock Fee $2,827.50 *
Re-stock fee charged by manufacturer to process return of products. Re-stock fee for PTZ optics Cameras
1 BLACKMAGIC HDMI to SDI 12G $166.67
HDMI to SDI signal converter
1 Blackmagic Design WEB PRESENTER 4K $772.00
Compact desktop device - 4K
1 Uniprise SLX Series Modular Jack, category 6A, shielded , 4 Pair, with dust cover, green
2 Commscope Keystone- Green Shielded w/ cover
Commscope 2 Port Surface Mount Box $52.43 *
Surface Mount Box, dual port white
1 Comprehensive BB-C-3GSDI-10 $114.15
High Definition 3G-SDI BNC to BNC Cable 10ft
5 eScribe Encoder $0.00
[OFE] - eScribe Network Encoder
1 GENERIC 1PS-P $2.25
22 awg single pair shielded mic cable - plenum rated
5 GENERIC CAT6-PATCH $144.00
CAT6 Patch Cable
18 GENERIC UTP6P-AV $186.68
CAT6, 250 Mhz (min), 23awg, 4 pair solid, no separator, plenum, GREEN 400
RDL TX-J2 $60.59
Unbalanced input transformer
1 Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
* Price Includes Accessories
Visionary Solutions MV4 $5,376.92
4K UHD IP Multiviewer
1 Yellobrik SPG-1708 $0.00
[OFE] - Tri-Bi-Level Sync Pulse Generator with Genlock
1 Unassigned Total $11,406.61
Council Chambers
Commscope 1 Port Faceplate Alpine White ($48.96) *
Faceplate Kit, labeled, 1-gang, 1 port, alpine white
-2
keystone MGS600 Series Information Outlet, black
-2 Commscope 760092361
Commscope 2 Port Wall Plate Alpine White $157.40 *
Faceplate Kit, labeled, 1-gang, 2 port, alpine white
4 Uniprise USL Modular RJ45 Jack, CAT6 UTP, w/out Dust Cover, Alpine White
4 Commscope CAT6 Keystone- Alpine White
Uniprise USL Series Modular Jack, RJ45, category 6,
T568A/T568B, unshielded, without dust cover, green
4 Commscope USL600-GRN
PTZOptics PTZOptics Move 4K 30X - Grey ($9,844.52)
PTZOptics Move 4K, a third generation PTZ camera, featuring 30X Optical Zoom, 4K Resolution at 60fps and a 60.7 HFOV in Grey. Supports simultaneous IP Video (NDI|HX3, SRT, RTMPS, RTSP), USB2.0 and 3G-SDI or HDMI2.0 as outputs with Auto-Tracking capabilities. PoE Power or Included Universal Power Sup -4
QSC NC-20X60 $43,495.44 *
Network camera with motorized PTZ, 20x optical zoom and 60 field-of view 8 Wall Mount Bracket for PTZ Camera - White
8 QSC PTZ-WMB1-WH
Council Chambers Total $33,759.36
Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
* Price Includes Accessories
Council Chambers: Staff Table
GENERIC CAT6-PATCH ($32.00)
CAT6 Patch Cable
-4
Council Chambers: Staff Table Total ($32.00)
Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
* Price Includes Accessories
Broadcast room: Rack
Blackmagic Design MICRO CONVERTER SDI TO HDMI 12G PSU ($237.66) * Power supply unit for Micro Converter SDI to HDMI 12G
-1
High Definition 3G-SDI BNC to BNC Cable 6ft
-1 Comprehensive BB-C-3GSDI-6
6' flexible high−speed HDMI cable with Ethernet
-1 Kramer C-MHM/MHM-6
Denon Professional DN-700R $0.00
[OFE] - Network SD/USB audio recorder
-1
Design Mini PC ($205.36) *
[OFE] - mini computer
-2
DisplayPort Male to HDMI Female Dongle 18G 4K@60
-2 Comprehensive DPM-HD4K
USB to Ethernet adapter
-2 GENERIC USB-ETH
6' flexible high−speed HDMI cable with Ethernet
-2 Kramer C-MHM/MHM-6
GENERIC CAT6-PATCH $40.00
CAT6 Patch Cable
5 GENERIC CAT6-PATCH $0.00
[NB] - CAT6 Patch Cable
-1
GENERIC CAT6-PATCH ($24.00)
CAT6 Patch Cable
-3
GENERIC USB A-B $0.00
[NB] - 2m USB 2.0 A/B Cable - Black (6.6ft)
-2
GENERIC XLR-06 ($8.20)
6' XLR cable
-1
Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
* Price Includes Accessories
Kramer C-DP-3 $0.00
[NB] - DisplayPort to DisplayPort 3' cable supporting 4K 60 (4:4:4) -2
QSC NV-21-HU $1,992.86
Video, NV-21-Hu, SMB, Network Video Endpoint
1 QSC NV-32-H $3,693.43 *
The Q-SYS NV-32-H is a network video endpoint native to the Q-SYS Ecosystem, serving as
a multi-stream, software-configurable HDMI encoder/decoder that enables network-based
video distribution.
1 DB9 Serial RS232 Extension Cable - Black
-1 CABLES TO GO DB9 Patch
CAT6 Patch Cable
-1 GENERIC CAT6-PATCH
HDMI Cable (Male to Male), Ethernet with Pull Resistant connector - 3'
-1 Kramer C-MHM/MHM-3
Visionary Solutions D4200 ($1,175.59) *
Network Based Video Decoder
4K UHD over IP
-1
Visionary Solutions DuetE-2 ($1,278.57)
4K UHD over IP Analog and Dante/AES67 Audio, RS-232, GPIO, IR over IP Encoder -1
Broadcast room: Rack Total $2,796.91
Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
* Price Includes Accessories
Broadcast room: Desktop
Hosa HMIC-025 $0.00
[NB] - [OFE] - 25' XLR Microphone Cable
-2
IO Gear GKM552R ($43.75)
Long Range 2.4 GHz Wireless Keyboard and Mouse Combo
-1
JBL LSR305 $0.00
[OFE] - 5" Two-Way Powered Studio Monitor
-2
CAT6 Patch Cable
-1 GENERIC CAT6-PATCH
PTZ Optics PT-SUPERJOY-G1 ($1,131.76) *
SuperJoy IP & Serial PTZ Camera Joystick Controller
-1
SAMSUNG SMT-2232 $0.00
[NB] - [OFE] - 22" LED Monitor
-1
SAMSUNG SMT-2232 $0.00
[OFE] - 22" LED Monitor
-2
Broadcast room: Desktop Total ($1,175.51)
Project Subtotal: $46,755.37
Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
* Price Includes Accessories
Date
Date
A-Town AV Inc.
Client:
Contractor:
PROJECT SUMMARY
1011557
Equipment: $46,755.37
Labor: $10,690.18
Sales Tax: $1,285.77
Grand Total: $58,731.32
Number: 1
Council Chambers 2024 Automated
Project No : A-23-138 4/1/2024
ATTACHMENT 2
Item 9.e.
1 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
March 12, 2024, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Guthrie, Council Member Barneich, Council Member
George, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Community Development
Director Brian Pedrotti, City Engineer
Shannon Sweeney, Planning Manager
Andrew Perez
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
Council concurred to move Item 10.a. to be heard after Item 12.b. and to move Item 13 to be heard after Item 9.
5.a Closed Session Announcements
Item 9.e.
2 The City Attorney announced that there was no reportable action from the following meeting:
February 27, 2024
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8:
Real Property under negotiation along Traffic Way, including the following addresses and negotiating parties:
1. APN 006-311-056: Ben Dohi TRE ETAL
2. APN 007-481-009: Romel & Mercedes Fernandez
3. APN 007-481-008: Dan Frietas Rentals 3 LP a CA LP
4. APN 007-482-026: Mes Hansen
5. APN 007-481-011: Raffi M. Kaloosian
6. APN 007-482-018: Coyote Real Estate Corporation
7. APN 007-482-020: Coyote Real Estate Corporation
8. APN 007-482-006: Lan Vest Limited, Pacific Group Fuel LLC
9. APN 007-481-007: Pearl Cole I Family Trust
10. APN 006-311-067: Adam H. Saruwatari TRE ETAL
Agency Negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director
Under Negotiation: Price and Terms of Payment
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a Introduction of Employee – FCFA Battalion Chief Craig Angello Interim FCFA Chief Aggson introduced Battalion Chief Craig Angello and highlighted his educational and professional background.
6.b Introduction and Oath of Office – Police Officer Timothy Wilson
Item 9.e.
3 Police Chief Martinez introduced Officer Timothy Wilson, and highlighted his educational and professional background. City Clerk Matson administered the Oath of Office.
6.c SLOCOG Presentation on Countywide Self-Help Measure City Manager Downing introduced James Worthley, SLOCOG Deputy Director, who provided a presentation regarding a Countywide Self-Help Measure and responded to questions from Council.
6.d City Manager Communications
City Manager Downing provided information regarding his participation in a ride along with the Police Department; interviews for the FCFA Chief; a new fire tiller truck; Chief Martinez participated in the Mobile Crisis Working Group; and almost 700 responses to the City survey have already been received.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Patty Welsh, Gary Schmidt, Conrad Bedsted, Gaea Powell (for Mike Harris), No Name Provided, and Ethel Landers. No further public comments were received.
City Manager Downing responded to questions from the public. City Attorney Rosen stated that the Verizon Wireless Appeal is delayed to at least June 11, 2024.
City Attorney Rosen stated that the public hearing item regarding a domestic well on Noyes Road will be reopened and considered at the March 26, 2024 City Council meeting.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. There were none.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Barneich
Seconded by Mayor Pro Tem Guthrie
Approve Consent Agenda Items 9.a. through 9.e., with the recommended courses of action.
Item 9.e.
4 AYES (5): Council Member Barneich, Mayor Pro Tem Guthrie, Council Member George, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)
9.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of February 1 through February 15, 2024.
9.b Consideration of Statement of Investment Deposits
Received and filed the report listing investment deposits of the City of Arroyo Grande as of January 31, 2024, as required by Government Code Section 53646(b).
9.c Approval of Minutes
Approved the minutes of the Regular City Council Meeting of February 27, 2024, as submitted.
9.d Consideration of Acceptance of the 191 Tally Ho Road Frontage Improvements Project, PW 2023-09
1) Accepted the project improvements as constructed by JJ Fisher Construction, Inc. in accordance with the plans and specifications for the 191 Tally Ho Road Frontage Improvements Project, PW 2023-09;
2) Directed staff to file a Notice of Completion; and
3) Authorized release of retention, thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
9.e 2023 General Plan Annual Progress Report
1) Reviewed and accept the 2023 General Plan Annual Report (the “Annual Report” or “Report”) and direct staff to forward the Report to the Governor’s Office of Planning and Research and the Department of Housing and Community Development; and
2) Found that the request is not a project as defined by the California Environmental Quality Act pursuant to State CEQA Guidelines section 15378(b)(5).
10. PUBLIC HEARINGS
10.a Public Hearing to Consider Introduction of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units This item was heard out of order.
Mayor Ray Russom and Council Member George declared a conflict of interest due to ownership of an ADU and left the meeting. Mayor Pro Tem Guthrie presided over the meeting.
Planning Manager Perez presented the staff report and responded to questions from Council.
Item 9.e.
5 Mayor Pro Tem Guthrie opened the public hearing. Upon hearing no public comments, Mayor Pro Tem Guthrie closed the public hearing.
Moved by Council Member Barneich
Seconded by Mayor Pro Tem Guthrie
1) Introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (AGMC) REGARDING ACCESSORY DWELLING UNITS"; and
2) Determine that the Ordinance amendment is statutorily exempt per Section 15282(h) of the CEQA Guidelines regarding projects involving the adoption of an ordinance regarding second units in a single-family or multi-family residential zone by a city to implement Government Code Section 65852.2.
AYES (3): Council Member Barneich, Mayor Pro Tem Guthrie, and Council Member Secrest ABSENT (2): Mayor Ray Russom, and Council Member George Passed (3 to 0)
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Conceptual Village Wayfinding and Parking Signage Program This item was heard after Item 13.
Assistant City Manager/Public Works Director introduced the Item. City Engineer Sweeney presented the staff report and responded to questions from Council.
Mayor Ray Russom called for a brief break at 7:30 p.m. The Council reconvened at 7:35 p.m.
Mayor Ray Russom invited public comment. Speaking from the public was Alexandria, and Rhonda O'Dell. No further public comments were received. Mayor Ray Russom stated that written comments from Ms. O'Dell were distributed shortly before the Council meeting.
Council discussion ensued regarding design and placement of parking signs as well as color and design consistency throughout the city.
City Manager Downing providing a summary of Council comments which included modifying the sign in front of the large redwood tree at the entrance to the Village; redesigning the parking signs to include a rectangular sign with an arrow and the words "parking;" reducing sign clutter; adding a sign in Olohan Alley to alert pedestrians of location of restrooms; orienting parking signs to direct drivers to the North side of the Village; and evaluating the monument sign at the Car Corral.
No action was taken on this item.
Item 9.e.
6 12.b Study Session on Revisions to Public Art Guidelines, Public Art Donation Program, and Arroyo Grande Municipal Code Relating to Murals
Community Development Director Pedrotti presented the item and responded to questions from Council. City Attorney Rosen clarified objectivity in the guidelines.
Mayor Ray Russom invited public comment. Speaking from the public was Nan Bowman, Jill Von Berg, Shirley Horacek. No further public comments were received. Staff responded to questions from the public.
Council discussion ensued regarding public noticing of public art projects, the application process, an appeal process, and the review of public art applications by the Architectural Review Committee.
City Attorney Rosen clarified regarding the appeal process and public noticing on the City Council Consent Agenda. City Manager Downing commented on public noticing requirements and identifying a process for notifying the City Council of potential projects and stated that the guidelines will come back to Council to consider an Ordinance amendment.
No action was taken on this item.
13. COUNCIL COMMUNICATIONS
This item was considered after Item 9.
There were no Council communications.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem Guthrie adjourned the meeting at 10:06 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.e.
1 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
March 26, 2024, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Guthrie, Council Member Barneich, Council Member
George, Council Member Secrest
Staff Present: Deputy City Clerk Julie Hawkins, City Attorney Isaac Rosen, City Manager Matthew
Downing, Assistant City Manager/Public
Works Director Bill Robeson, Administrative
Services Director Nicole Valentine,
Community Development Director Brian
Pedrotti
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
Deputy City Clerk Hawkins took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
City Manager Downing commented on Item 10.a., and pursuant to Administrative Policy A-029, staff recommended continuing the item to a date uncertain. Staff will re-notice and re-hear the item at a public hearing at a later date.
Item 9.e.
2 Mayor Ray Russom read a statement for the record regarding Item 10.a. and stated that out of an abundance of caution, and at the request of the applicant, she would recuse herself on this item.
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
Passed (5 to 0)
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring the Month of April 2024 as "Month of the Child" and "Child Abuse Prevention Month"
Mayor Pro Tem Guthrie read the Honorary Proclamation Declaring the Month of April 2024 as "Month of the Child" and "Child Abuse Prevention Month". Jamie Sanbonmatsu accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b City Manager Communications
City Manager Downing provided information regarding the Annual Egg Hunt, and LED lights on the redwood tree at the entrance to the village.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Central Coast Blue Regional Recycled Water Authority Board
3. Five Cities Fire Authority
4. San Luis Obispo County Mayor's Meeting
Item 9.e.
3 5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
2. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.c COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.d COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Governmental Affairs Committee
3. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. No public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Council Member George pulled Item 9.f. for separate consideration due to her owning an ADU.
Mayor Ray Russom invited public comment. No public comments were received.
Item 9.e.
4 Moved by Council Member Barneich
Seconded by Council Member George
Approve Consent Agenda Items 9.a. through 9.e., with the exception of item 9.f., with the recommended courses of action.
AYES (5): Council Member Barneich, Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom
Passed (5 to 0)
9.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of February 16 through February 29, 2024.
9.b Consideration of Annual Military Equipment Report Per CA AB#481 Received and filed the “Military Equipment Use Inventory Report” in accordance with California Assembly Bill 481 and make a motion to approve the renewal of Ordinance No. 714.
9.c Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.d Consideration of an Award of Contract to Sancon Technologies, Inc. (Sancon) for Construction of the Highway 101, Linda Drive, and Arroyo Grande Cemetery Easement Sewer Lining Project
1) Awarded a contract for the Highway 101, Linda Drive, and Arroyo Grande Cemetery Easement Sewer Lining Project in the amount of $158,380 approved by the City Manager in consultation with the City Attorney;
2) Authorized the City Manager to approve change orders of up to 10% of the contract amount, $15,838, for unanticipated costs during the construction phase of the Project; 3) Determined that the Project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301).
9.e Consideration of a Resolution to Adopt Projects to be Funded by the Road Repair and Accountability Act of 2017 (SB1) For Fiscal Year 2024-25 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017";
Item 9.e.
5 2) Authorized the Director of Administrative Services to submit the Resolution to the California Transportation Commission (CTC); and
3) Made findings that adopting the Resolution is not a project subject to the California Environmental Quality Act (CEQA) because the adoption in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.f Consideration of Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units
Moved by Council Member Barneich
Seconded by Mayor Pro Tem Guthrie
1) Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL ADOPTING AMENDMENTS TO TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING ACCESSORY DWELLING UNITS; LOCATION- CITYWIDE"; and
2) Found that the Ordinance is statutorily exempt per Section 15282(h) of the CEQA Guidelines regarding projects involving the adoption of an ordinance regarding second units in a singlefamily or multi-family residential zone by a city to implement Government Code Section 65852.2.
AYES (4): Council Member Barneich, Mayor Pro Tem Guthrie, Council Member Secrest, and Mayor Ray Russom
ABSTAINED (1): Council Member George
Passed (4 to 0)
10. PUBLIC HEARINGS
10.a Continued Public Hearing to Consider a Resolution Denying the Installation of One (1) Domestic Well on Property Zoned Planned Development (PD); Applicant–Michael Harris; Representative–Richard Burde, SLO Civil Design and Marsha Burch, Attorney at Law Mayor Russom recused herself and left the meeting.
Council Member George stated that she lives in close proximity to the proposed project, and recused herself and left the meeting.
Mayor Pro Tem Guthrie presided over the meeting.
City Manager Downing recommended continuation of the public hearing to a date uncertain.
Mayor Pro Tem Guthrie opened the public hearing. Upon hearing no public comments, Mayor Pro Tem Guthrie closed the public hearing.
Moved by Council Member Barneich
Seconded by Council Member Secrest
Item 9.e.
6 Closed public hearing and continued matter to a date uncertain.
AYES (3): Council Member Barneich, Council Member Secrest, and Mayor Pro Tem Guthrie ABSENT (2): Mayor Ray Russom, and Council Member George Passed (3 to 0)
11. OLD BUSINESS
None.
12. NEW BUSINESS
Mayor Ray Russom and Council Member George rejoined the meeting.
12.a Consideration of Annual Report and Adoption of Resolution of Intention for Levy of Annual Assessment for the Arroyo Grande Tourism Business Improvement District Mayor Ray Russom and Council Member Barneich declared a conflict of interest due to ownership of a vacation rental, and left the meeting
Mayor Pro Tem Guthrie presided over the meeting.
Mayor Pro Tem Guthrie called for a brief break at 6:40 p.m. The Council reconvened at 6:46 p.m.
City Manager Downing presented the report and responded to questions from Council.
Natalie Bovee, Verdin Marketing, provided a presentation of the Annual Report.
Mayor Pro Tem Guthrie invited public comment. No public comments were received.
Moved by Council Member George
Seconded by Council Member Secrest
1) Receive and approve the Annual Report; 2) Adopt a Resolution entitled: "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITS INTENTION
TO CONTINUE THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT,
TO CONTINUE THE BASIS FOR AND TO LEVY THE ASSESSMENTS FOR THE DISTRICT,
AND TO SET A DATE FOR THE PUBLIC HEARING ON THE DISTRICT AND THE ASSESSMENT FOR THE 2024-25 FISCAL YEAR"; 3) Set the date for a public hearing for April 23, 2024, in accordance with Streets and Highways Code Section 36534; and 4) Determine that approving the annual report and adopting a Resolution of Intention to levy and collect assessments is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Item 9.e.
7 AYES (3): Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie ABSENT (2): Mayor Ray Russom, and Council Member Barneich Passed (3 to 0)
13. COUNCIL COMMUNICATIONS
Council Member George provided compliments on the community survey ads and requested analytics if they could be obtained.
Council Member Secrest requested that the Council consider directing staff to agendize a discussion of authorizing a community flag to be flown during National Military Appreciation Month. Council Member George concurred.
14. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8:
Property: 400 West Branch Street, Arroyo Grande
Agency negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director; Isaac Rosen, City Attorney
Negotiating parties:
- Dev Patel, on behalf of Kamla Hotels
- The Housing Authority of San Luis Obispo/People’s Self-Help Housing Under negotiation: Price and terms of payment
Mayor Ray Russom invited public comment. No public comments were received.
The City Council adjourned to Closed Session at 7:36 p.m.
The City Council returned to Open Session at 8:23 p.m. City Attorney Rosen announced there was no reportable action.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 8:24 p.m.
Item 9.e.
8 _________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Michael Martinez, Chief of Police
BY: Jason Castillo, Administrative Sergeant
SUBJECT: Consideration of a Resolution Authorizing the Acceptance of a Tobacco Grant Award
DATE: April 9, 2024
SUMMARY OF ACTION:
Approval of a Resolution (Attachment 1) authorizing the Chief of Police to execute an agreement with the California Department of Justice (DOJ) for the receipt of grant funding through the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 (Prop. 56) to support local efforts to reduce the illegal sale of tobacco products in the City.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The total grant award is for $153,826 for the following fiscal years: $51,276 allocated to Fiscal Year (FY) 2024-25, $51,275 allocated to FY 2025-26, and $51,275 allocated to FY 2026-27. Grant funds will be used to pay for Police Department staff overtime to conduct specialized operations shoulder tap and minor decoy. The costs of grant management will be absorbed into the regular duties of the Police Department administration and Administrative Services Department. These grant funds will be incorporated into the FY 2024-25 Mid Cycle Update and the future FY 2025-27 Biennial Budget.
RECOMMENDATION:
Adopt a Resolution authorizing the Chief of Police to execute an agreement with the California Department of Justice for the receipt of grant funding through the California Healthcare Research and Prevention Tobacco Tax Act of 2016 (Prop. 56) to support local efforts to reduce the illegal sale of tobacco products in the City.
BACKGROUND:
In June 2023, the Police Department applied for a California DOJ Tobacco Grant Program grant, which will provide funding for officers to conduct several specialized operations during three consecutive fiscal years beginning in FY 2024-25 through FY 2026-27. On October 11, 2023, the Police Department received notice from the DOJ that the City had been selected to receive a three-year grant totaling $153,826 (Attachment 2).
Item 9.f.
City Council
Consideration of a Resolution Authorizing the Acceptance of a Tobacco Grant Award
April 9, 2024
ANALYSIS OF ISSUES:
Tobacco grant funds were awarded to selected law enforcement agencies throughout California to expand their compliance and enforcement efforts on tobacco violations within their jurisdictions. The focus of the grant program is to educate minors about the harms of tobacco products, to enforce State and local tobacco laws, and to conduct retailer enforcement operations. The Police Department proposes to utilize the tobacco grant funds to conduct several educational lessons in local schools, to conduct tobacco use enforcement operations such as shoulder taps, and to educate and conduct enforcement operations with local tobacco-licensed establishments. These educational opportunities and enforcement operations will help ensure minors are not using or possessing tobacco products and that local retail establishments are in compliance with State and local laws.
In addition, the Police Department will enforce State and local laws that prohibit the sale of tobacco products to underage persons.
The goals of the proposed program are to reduce minors’ access to tobacco products and reduce tobacco violations during the three-year grant period. To achieve these goals, the Police Department will conduct enforcement and educational operations monthly. The operations will include the following activities:
• Minor decoy operations.
• Conduct unannounced inspections of businesses.
• Shoulder Tap operations, which involve an underage decoy soliciting the purchase of tobacco products.
• Provide nine (three annually) educational lessons to all tobacco retailers in the City.
• Disseminate educational information regarding the dangers of tobacco use. • Receive “roll call” training regarding various tobacco laws, enforcement, and education for the public.
If approved by the City Council, the DOJ Tobacco Grant requires the signature of the Chief of Police to enter into a Memorandum of Understanding (MOU) for acceptance of the funds. Grant funds must be utilized during each fiscal year and must not be used to supplant previously approved expenditures of the General Fund. The City does not have a matching funds requirement for this grant; however, the funds for the grant are paid back to the City on a reimbursement basis. If accepted, the City will be reimbursed by the State on a monthly basis for operational expenses related to this program. These grant funds will be incorporated into the FY 2024-25 Mid Cycle Update and the future FY 2025- 27 Biennial Budget.
Through grant funding from the California DOJ, the Police Department will be more successful in educating the public and curbing the problems associated with the sale and possession of tobacco products to minors. This will increase awareness of the dangers of consuming tobacco products.
Item 9.f.
City Council
Consideration of a Resolution Authorizing the Acceptance of a Tobacco Grant Award
April 9, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution, authorizing the Chief of Police to execute the grant document;
2. Do not adopt the Resolution;
3. Provide other direction to staff.
ADVANTAGES:
Accepting the California DOJ tobacco grant will have several advantages. It will fund additional training for officers in the area of tobacco laws and enforcement. It will fund overtime for officers to conduct specialized enforcement operations in the identified areas of concern such as sales of tobacco to minors and businesses possessing or distributing vape products. The grant funding will also support additional education efforts for youth regarding the health implications of tobacco use.
DISADVANTAGES:
By not accepting the grant, the Police Department will not receive additional funding to enhance its current training programs in the identified areas. This will limit the Police Department’s additional enforcement programs, training, and enhanced public education that can be accomplished with grant funding.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item, as this action is not a “project” per § 15378(b)(5) of the CEQA Guidelines because the action pertains to submittal and approval of information regarding the City’s acceptance of the DOJ Tobacco Grant Award and is therefore an organizational and administrative activity that will not result in direct or indirect physical changes to the environment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution and Exhibit A – Tobacco Grant Memorandum of Understanding
2. Tobacco Grant Award Notification
ATTACHMENT 1
RESOLUTION NO.______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE CHIEF OF
POLICE TO EXECUTE AN AGREEMENT WITH THE
CALIFORNIA DEPARTMENT OF JUSTICE FOR THE
RECEIPT OF GRANT FUNDING THROUGH THE
CALIFORNIA HEALTHCARE RESEARCH AND
PREVENTION TOBACCO TAX ACT OF 2016 (PROP. 56)
TO SUPPORT LOCAL EFFORTS TO REDUCE THE
ILLEGAL SALE OF TOBACCO PRODUCTS IN THE CITY
WHEREAS, the City of Arroyo Grande desires to participate in the Tobacco Law Enforcement Grant program, which is made available through the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 (Prop.56) and administered by the California Department of Justice to support local efforts to reduce the illegal sale of tobacco products in the City; and
WHEREAS, the Arroyo Grande Police Department submitted a proposal to participate in the grant program and the State of California Department of Justice awarded the City $153,826 for a three-year program for the period covering November 1, 2023, through June 30, 2027; and
WHEREAS, the grant funds will be used for salary expenditures related to educational opportunities for children, tobacco enforcement operations, local retailer inspections and training and the grant funds received from the Department of Justice shall not be used to supplant expenditures of the General Fund approved by this body.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby authorize the Chief of Police of the City of Arroyo Grande to execute on behalf of the City of Arroyo Grande the Memorandum of Understanding attached hereto as Exhibit A and incorporated herein, including any extensions or minor amendments thereof.
On motion of Council Member __________, seconded by Council Member ___________, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was approved this 9th day of April, 2024.
RESOLUTION NO.
PAGE 2
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISSAC ROSEN, CITY ATTORNEY
Exhibit A
Tobacco Grant Program
Grant Services Branch - Local Assistance
Division of Operations
Arroyo Grande Police Department
MEMORANDUM OF UNDERSTANDING
PURPOSE
DOJ-PROP56-2023-24-1-001
This Memorandum of Understanding ("MOU") is entered into by the Department of Justice ("DOJ") and the Arroyo Grande Police Department ("Grantee"), for the purpose of disbursing grant funds to Grantee for reimbursement of expenditures in compliance with the California Code of Regulations and the Fiscal Year 2023-24 Grantee Handbook.
Commencing January 1, 2023, the California Code of Regulations, Title 11, Division 1, Chapter 5:
Department of Justice Tobacco Grant Program ("TGP Regulations") shall govern the policies and procedures of the Tobacco Grant Program.
The TGP Regulations, Request for Proposals, Grantee Handbook (dated March 2023), and Summary of Award document are hereby incorporated by reference into this MOU. Grantee will expend funds for the purposes identified in the approved Summary of Award document. Reimbursements are to be funded under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016, approved by the voters as Proposition 56.
COST REIMBURSEMENT
DOJ agrees to reimburse Grantee in arrears, for Grantee's actual expenditures in performing the project or scope of work included in the approved Summary of Award document. Reimbursements will be made upon receipt of invoices from Grantee and approval of the invoices by DOJ, in accordance with the reimbursement procedures set forth in the TGP Regulations and Grantee Handbook.
BUDGET CONTINGENCY CLAUSE
It is mutually agreed, if the Budget Act of the current fiscal year and/or any subsequent years covered under the MOU does not appropriate sufficient funds, the MOU shall be of no further force and effect.
In the event this situation occurs, DOJ shall have no liability to reimburse/pay any funds to Grantee, or to furnish any other considerations under this MOU. As well, Grantee shall not be obligated to continue performing the provisions of this MOU, for which the Grantee would have been reimbursed .
If funding for any fiscal year is reduced or deleted in the Budget Act for purposes of this MOU, DOJ shall have the option to either cancel this MOU with no liability occurring to DOJ, or offer an addendum to the Grantee to reflect the reduced amount.
Arroyo Grande Police Department DOJ-PROPSG-2023-24-1-001
PROJECT BREACH-TERMINATION
Failure of a Grantee to comply with this MOU or the TGP Regulations shall be treated by DOJ as a breach of contract. If an act of noncompliance occurs, DOJ may take actions described within the TGP Regulations, including termination. DOJ may terminate this MOU and be relieved of any obligation to disburse grant funds to Grantee should Grantee fail to perform the scope of work at the time and in the manner provided in this MOU.
MISCELLANEOUS PROVISIONS
Addendum - No addendum or variation of the terms of this MOU is valid unless made in writing, and signed by the duly authorized representatives of the parties.
Assignment - This MOU is not assignable by Grantee in whole or in part.
Indemnification - Grantee agrees to indemnify and hold harmless DOJ, its officers, agents and employees from all claims, liabilities, or losses in connection with the performance of this MOU.
Certifications - Grantee certifies that it does not receive funding from a manufacturer, distributor, or advertiser of Cigarettes or Tobacco Products. Grantee further certifies that grant funds will not supplant existing state or local funds dedicated for the same purpose.
TERMS
Grant Duration: 11/1/2023 -6/30/2027
Award Amount
Budget Budget Budget Budget Category of Expenditure FY 2023-2024 FY 2024-2025 FY 2025-2026 FY 2026-2027 Personal Services $ $51,026 $51,025 $51,025
Operating Expenses and $ $250 $250 Equipment
Administrative Costs (Not to $ $0 $0 Exceed 5%)
TOTAL AWARD AMOUNT $153,826
The time limit for reimbursements against this award ends 6/30/2027. Requests for reimbursement received after 7/15/2027 cannot be considered by DOJ.
GRANTEE CONTACT INFORMATION
Michael Martinez, Chief
Arroyo Grande Police Department
200 N. Halcyon Road
Arroyo Grande, CA 93420
510-215-3273
[email protected]
$250
$0
Arroyo Grande Police Department DOJ-PROP56-2023-24-1-001
AUTHORIZATION
DOJ and Grantee, by their duly authorized officials, have executed this MOU on the respective dates indicated below. This MOU and any future addendums shall be e-mailed to [email protected], care ofthe Division of Operations, Grant Services Branch, Local Assistance Unit, Tobacco Grant Program, and will become fully executed upon completion of signatures from all parties.
NAME: Date
Title: L)\ \f:,f tJ~'v'o\ tef:,,
Agency:
A.fl'i'--010 Erti!A (" 1) t
:f ft\501'1 ~ A~Llo '"3-\ '-l~cR o~q
NAME: Date
Title: ADY\'\IN 5E.R.b-e\\J.1
Agency:
A'R~o'<o b-R.Al-l\)E:1 Fbl.Ju~ 'Pm
NAME:
Title:
Agency:
JENNIFER IVERY JOHNSON, Grant Manager
Division of Operations
California Department of Justice
STACY HEINSEN, Administrative Manager
Division of Operations
Cal ifornia Department of Justice
CHRIS RYAN, Chief
Division of Operations
California Department of Justice
Date
Date
Date
Date
State of California
Financial Information System for California (Fl$Cal)
GOVERNMENTAGENCYTAXPAYERIDFORM
2000 Evergreen Street, Suite 215
Sacramento, CA 95815
www.fiscal.ca.gov
1-855-34 7-2250
F/$Cal
Financial Information System for California
The principal purpose of the information provided is to establish the unique identification of the government entity.
Instructions: You may submit one form for the principal government agency and all subsidiaries sharing the same TIN. Subsidiaries with a different TIN must submit a separate form. Fields bordered in red are required. Hover over fields to view help information. Please print the form to sign prior to submittal. You may email the form to: [email protected], or fax it to (916) 576-5200, or mail it to the address above.
Principal
Government
Agency Name
Remit-To
Address (Street
or PO Box)
City
Government Type:
Fity of Arroyo Grande
poo E. Branch Street
~rroyo Grande
[Z] City
D Special District
D Other (Specify)
D County
D Federal
State ~F_A~ Zip Code+4 @3420
Federal
Employer
Identification
Number
(FEIN)
@5-6000668
List other subsidiary Departments, Divisions or Units under your principal agency's jurisdiction who share the same FEIN and receives payment from the State of California.
Dept/Division/Unit
Name
Dept/Division/Unit
Name
Dept/Division/Unit
Name
Dept/Division/Unit
Name
Contact Person
Phone number
Signature
JMichael T. Martinez
@05-473-5111
Complete
Address
Complete
Address
Complete
Address
Complete
Address
Title Fhief of Police
[email protected]
Date p4!25/24
ATTACHMENT 2
CA LI FORNIA
DEPARTMENT OF JUSTICE
Michael Martinez, Chief
Arroyo Grande Police Department
200 N. Halcyon Road
Arroyo Grande, CA 93420
October 11, 2023
Rob Banta
Attorney General
DIVISION OF OPERATIONS
OFFICE OF THE CHIEF
GRANT SERVICES BRANCH
TOBACCO GRANT PROGRAM
P .0 . Box 160187
Sacramento, CA 95816-0187
Telephone: (916) 210-6422
E-Mail Address: [email protected]
Re: Tobacco Grant Award Notification Fiscal Year 2023-24 (RFP: DOJ-PROP56-2023-24-1) Dear: Chief Martinez
Congratulations! On behalf of the California Department of Justice (DOJ}, Tobacco Grant Program, I am pleased to inform you that your agency's grant application for the fiscal year 2023-24 grant cycle has been approved for grant funds authorized under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016. The total amount of your agency's grant award is $153,826.
The Tobacco Grant Program's award process is highly competitive, and for the 2023-24 grant cycle, the Department received over $48 million in requests. As noted in the application materials, grant funding prioritized support for local retailer enforcement and education efforts, including enforcement of flavored tobacco bans. Consequently, some awards were approved with modifications based upon funding priorities.
To accept the 2023-24 grant award, please complete and return the following by email within 15 calendar days of the date of this letter:
1. Signed Letter of Intent (template attached}, affirming either:
a. Your agency will seek a resolution from the governing body to accept the award (if your agency has a governing body); or
b. No governing body exists and no resolution is required.
2. Summary of Award (template attached)
Please email the signed Letter of Intent and Summary of Award as indicated above to [email protected] with the subject line including the name of your agency: "FY 23- 24_Letter of lntent_Arroyo Grande Police Department." Upon receipt of this information, the Department will provide your agency with additional documents for execution/use (e.g.,
October 11, 2023
Memorandum of Understanding, Grantee Handbook, etc.). These documents will contain more information about the process for reimbursement and other important details. Activities for reimbursement under this grant may commence November 1, 2023.
Should you have any questions regarding this letter or the required follow up information, please email [email protected].
Attachments:
Letter of Intent
Summary of Award
Budget Detail
Sincerely,
Stacy
Heinsen
STACY HEINSEN
Digitally signed by Stacy
Heinsen
Date: 2023.10.11
12:22:37 -07'00'
Manager, Tobacco Grant Program
For ROB BONTA
Attorney General
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Consider Five Cities Fire Authority Apparatus Bay Doors Replacement Project, PW 2023-11, Notice of Award
DATE: April 9, 2024
SUMMARY OF ACTION:
Award a construction contract for the Five Cities Fire Authority (FCFA) Apparatus Bay Doors Replacement Project (Project) to Santa Barbara Overhead Door in the amount of $117,875 and approve one budget adjustment.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2023-24 budget includes $115,000 of Local Sales Tax Funds for the Project.
Three bids were received by the bid opening date. Bids ranged from $117,875 to $198,213. The low bid of $117,875 with a 10% contingency of $11,788 totals $129,663, which is $14,663 over budget. ARPA savings are available to cover the $14,663 over budget.
Staff requests the City Council approve a budget adjustment totaling $130,000 from the American Rescue Plan Act (ARPA) Fund Balance to fund the City’s full cost of the Project budget in FY 2023-24.
Staff time will be necessary during construction for project administration and management.
RECOMMENDATION:
1) Award the contract for the FCFA Apparatus Bay Doors Replacement Project to Santa Barbara Overhead Doors in the amount of $117,875;
2) Authorize the City Manager to approve change orders of 10% of the contract, $11,788, for unanticipated costs during the construction phase of the project; 3) Approve one budget adjustment totaling $130,000 of ARPA Funds; and
Item 9.g.
City Council
Consider Five Cities Fire Authority Apparatus Bay Doors Replacement Project, PW 2023-11, Notice of Award
April 9, 2024
4) Determine that this Project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301.)
BACKGROUND:
The FCFA Station 1 was built in 1981 and the existing aluminum and glass panel roll up doors for the apparatus bay were installed in the new building that year. In 2003 the apparatus bay was expanded and the existing door 6 was re-located on the new exterior wall. These doors have been in operation for over 40 years. The existing doors are obsolete and some components for repair are no longer available. Parts from some doors are being used as replacement parts for more critical doors.
On January 3, 2024, City staff developed plans and specifications and posted a notice to bidders on the City’s website along with reaching out to contractors that specialize in commercial sectional doors. On January 21, 2024, one bid was received for the project.
The bid received was $189,767, which was $74,767 over the approved budget. Following bid opening, staff contacted other potential bidders who did not bid on the contract.
Multiple other potential bidders indicated that they were unfamiliar with the bidding process and would bid if given the opportunity for a re-bid.
On February 13, 2024, the City Council rejected all bids and directed staff to competitively rebid the Project.
On March 6, 2024, the project was readvertised with more emphasis on public project bidding requirements. On the opening date of March 21, 2024, three bids were received for the project, ranging from $117,875 to $198,213. Santa Barbara Overhead Door submitted the low bid of $117,875. See Attachment 1 for the bid opening log sheet.
ANALYSIS OF ISSUES:
The lowest responsible bidder for construction of the project was Santa Barbara Overhead Door with a bid of $117,875. This amount, plus contingency and all other anticipated costs are over the amount budgeted for this project in FY 2023-24, though significantly lower than the competing bids received.
Staff reviewed Santa Barbara Overhead Door’s bid to verify conformance with the minimum specifications. The bid was found to be responsible and responsive. Staff contacted three references, two of which responded. The two references reached provided favorable responses to questions regarding both the product being installed and the contractor itself.
Item 9.g.
City Council
Consider Five Cities Fire Authority Apparatus Bay Doors Replacement Project, PW 2023-11, Notice of Award
April 9, 2024
Staff weighed the value of the project against the cost effectiveness of proceeding with a higher than budgeted bid. Given the high cost of competing bids, staff believes proceeding with the low bid received is warranted. Rebidding the Project is unlikely to result in a lower price.
Budget Adjustment
The Project was included in the FY 2023-24 budget with $115,000 in Local Sales Tax funds. The ARPA fund has approximately $360,000 in savings from the lower than anticipated Public Safety Camera System project cost. Staff recommends completing the Project with ARPA funds totaling $130,000. The City has until December 31, 2024, to commit ARPA funds by way of a contract or purchase order. Interim US Treasury rules currently list December 31, 2026, as the deadline to spend these monies. The remaining ARPA funds will be incorporated into the CIP Update.
Projected Timeline
The tentative project schedule shows a door delivery deadline of mid-September 2024 with construction completion at the end of October 2024. The length of time required for completion of this project is due to the long lead time associated with door procurement.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations;
2. Do not approve staff’s recommendations and request further information;
3. Modify staff’s recommendation and approve; or
4. Provide other direction to staff.
ADVANTAGES:
The apparatus bay doors of Station 1 are used multiple times daily. These doors are a crucial component that allow the firefighters to respond to fires and medical emergencies without delay. Replacing the apparatus bay doors will resolve issues with the obsolete existing doors which, even though they have been well maintained, have become too worn to keep up with demand and are becoming less serviceable. Replacement parts are no longer available. New updated safety features will reduce the chances of accidents with the doors. These new doors will provide decades more use for the fire station.
DISADVANTAGES:
During construction the contractor will need full access to the apparatus bay. Vehicles normally parked in the bay will need to be parked outside during installation for an undetermined amount of time to allow room for construction and ensure the trucks are not blocked in by construction activity.
Item 9.g.
City Council
Consider Five Cities Fire Authority Apparatus Bay Doors Replacement Project, PW 2023-11, Notice of Award
April 9, 2024
ENVIRONMENTAL REVIEW:
The Project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301.) PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Bid Opening Log Sheet
ATTACHMENT 1
Item 11.a
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
Bill Robeson, Assistant City Manager/Public Works Director Nicole Valentine, Administrative Services Director
Shannon Sweeney, City Engineer
Shane Taylor, Utilities Manager
SUBJECT: Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request DATE: April 9, 2024
SUMMARY OF ACTION:
Since 2021, the City of Arroyo Grande has been committed to augmenting the regional water supply, most recently by participating in a Joint Powers Authority (JPA) with the Cities of Grover Beach and Pismo Beach to recycle wastewater through the Central Coast Blue (CCB) project. Since then, significant progress has been made toward that goal.
Recent financial updates regarding funding availability and implementation cost necessitate City Council review. Staff recommends a budget adjustment to pay for costs in FY 2023-24, presents this discussion of the City’s water supply, and seeks Council input on next steps.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The JPA Cost Sharing Agreement obligates the City to pay for 25% of the total costs of the CCB Project. The City of Pismo Beach will pay 39% of the costs and the City of Grover Beach will pay 36% of the costs. The range of estimated CCB Project costs increased from $85-$112 million in 2022 to $134-$159 million in 2024, with most of the escalation attributed to inflation. The last review of the City’s Water Rates incorporated the CCB Project construction cost estimate at $93 million.
Based upon the JPA Cost Sharing Agreement, the City currently owes approximately $409,000 in pre-construction costs to the City of Pismo Beach, with an estimated $105,200 the remainder of FY 2023-24. A budget adjustment totaling $514,200 from the Water Enterprise Fund Balance is needed to fund the City’s share of the CCB project preconstruction costs for FY 2023-24.
Item 11.a
City Council
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
April 9, 2024
RECOMMENDATION:
1) Receive and file a discussion of City water supply and future water resources; 2) Approve a budget amendment totaling $514,200; and
3) Provide direction as necessary.
BACKGROUND:
The City of Arroyo Grande has evaluated its water supply and demand several times.
The 2021 Water Supply Alternatives Study Update references and summarizes previous work, including the 2004 City of Arroyo Grande Water Supply Alternatives Study. That report analyzed seventeen water supply alternatives the City could implement to increase water supply and meet future demands. The 2021 report is included as Attachment 1.
One of the main recommendations of that report is continued participation in a regional recycling project as a source of an additional permanent water supply, such as Central Coast Blue (CCB).
CCB is a regional recycled water project. The Project has been a multi-agency effort between three of the four Northern Cities Management Area agencies (the Cities of Arroyo Grande, Grover Beach, and Pismo Beach) to construct a regional recycled water project that will enhance supply reliability by injecting advanced purified water into the Santa Maria Groundwater Basin (SMGB). The Project will reduce vulnerability to drought and seawater intrusion by creating a seawater intrusion barrier and supplementing the naturally occurring groundwater.
The inception of a recycled water project began in 2014 with the San Luis Obispo County Regional Recycled Water Strategic Plan. This concept was further augmented in 2015 with the Pismo Beach Recycled Water Facilities Planning Study and in 2016 with the South San Luis Obispo County Sanitary District Recycled Water Facilities Planning Study.
A final environmental impact report and preliminary attentional report were completed in 2021.
On March 23, 2021, the City Council considered a proposed CCB Operating Agreement.
After receiving public comment and conducting discussion and deliberation, the City Council approved the Operating Agreement and adopted Statements of Overriding Considerations and a Mitigation, Monitoring, and Reporting Program.
On September 14, 2021, the City Council discussed eight preliminary water supply alternatives and directed staff to complete an analysis of these potential water supply alternatives. On November 23, 2021, the City Council received the 2021 Water Supply Alternatives Study Update. The recommended long-term water supply alternative in that report was continued participation in a regional recycling project such as CCB, as a source of additional permanent water supply.
Item 11.a
City Council
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
April 9, 2024
On January 11, 2022, the City Council approved a Water and Wastewater Rate Study.
The study proposed a water rate increase of 6.4% beginning on April 19, 2022, and increases each January 1 through 2026 to provide sufficient revenue for ongoing operations as well as participation in the CCB project. The water rates include the City’s full costs to participate in CCB without additional grant funding based on the estimated costs at that time, which are shown in Table 1:
Table 1 – CCB Total Cost Incorporated in the 2021 Water & Wastewater Rate Study
On January 25, 2022, the City Council authorized entering into a Cost Sharing Agreement with the other JPA participants and applying for financial assistance to the State’s Clean Water State Revolving Fund.
On September 14, 2022, the first joint City Council meeting called for in the Cost Sharing Agreement was held. At that meeting, the City Councils and the public received an update from the Project’s design and engineering consultant regarding the Project components and purpose, preliminary design of the Advanced Treatment Facility, updated cost estimates, grant funding opportunities and awards, and permitting requirements. At this meeting, the total construction cost estimates for the Project increased to $93 million.
On September 27, 2022, the City Council approved the CCB JPA Agreement, creating the CCB Regional Recycled Water Authority (CCBRRWA), and appointed Mayor RayRussom to be the City Council’s representative CCBRRWA Board of Directors. On June 5, 2023, a second joint City Council meeting was held. At that meeting, the City Councils and the public received an update from the CCBRRWA General Manager and the Project’s design and engineering consultant that included a Status Report and Project Update. Additionally, a Report was presented on alternatives and considerations to advance local hiring for construction of the CCB Project, while no formal action was taken.
On August 8, 2023, the City Council authorized staff to apply to the Environmental Protection Agency (EPA) for a Water Infrastructure Finance and Innovation Act (WIFIA) loan to fund the City’s share of CCB project costs, incur costs related to the application, and appropriated $55,000 from the Water Enterprise Fund Balance to support these actions. The total construction costs used for the WIFIA loan were estimated at $93 million, of which $39 million would be paid by grants and $54 million would be financed by Arroyo Grande, Grover Beach, and Pismo Beach. Arroyo Grande’s share of CCB is 25% and, after adding the City’s estimated preconstruction payments of $2 million, the City would need to finance up to $14.3 million for the remaining portion of preconstruction Pre-Construction Costs $ 8,288,607
Construction Phase Costs $ 43,407,577
Total Costs $ 51,696,183
Item 11.a
City Council
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
April 9, 2024
and construction costs. During the WIFIA application process, the City had a 10-year proforma completed by Tuckfield and Associates to confirm current Water Rates were sufficient to sustain the construction cost increase with current rates and into the future.
The 10-year proforma analysis stated that in FY 2026-27 through FY 2029-30 water rates would need to increase by 9% each year.
The CCBRRWA Board of Directors met on March 18, 2024, at which time they received an update on the Project. The project update included discussion related to Water Supply Conditions, Funding and Financing, and Project Costs.
Water Supply Conditions
Current water supply conditions for the CCB Partner Agencies have improved since the 2019 to 2022 historic drought, experienced Statewide. Lake Lopez is at capacity, groundwater levels are at a 10-year high, and State Water Project allocations are at 30 percent as of March 22, 2024. While the recurrence of drought conditions in the future is likely, this temporary improvement in water supply conditions has afforded the CCB Partner Agencies the opportunity to revisit and refine the Project delivery strategy to provide the most cost-effective project to the ratepayers.
Funding and Financing
In January 2024, the State Water Resources Control Board (“State Board”) Division of Financial Assistance informed the City of Pismo Beach that the $15 million Water Recycling Funding Program Grant awarded in September 2023 would be reduced to $5 million. This reduction is part of a Statewide effort to address the State budget deficit and is not unique to CCB. All ten projects initially awarded Water Recycling Funding Program (WRFP) Grants in the State Board’s FY 2023-24 Clean Water State Revolving Fund Intended Use Plan are facing grant reductions. The $10 million grant reduction has resulted in a significant funding gap that will necessitate revisions to the Project funding plan and the overall funding and financing strategy. It is important to note that the remaining $5M of the WRFP Grant is at risk until secured by an agreement with the State Board.
Project Cost
Construction costs for water and wastewater projects continue to increase throughout the State, especially for water reuse projects employing specialized treatment technologies with extensive mechanical and electrical distribution equipment. This reality has increased the estimated CCB Project costs since the last cost estimate was prepared.
The range of estimated CCB Project costs increased from $85-$112 million in 2022 to $134-$159 million in 2024, with most of the escalation attributed to inflation and supply chain issues. The Project team has been exploring opportunities for cost reduction through value engineering and collaborative delivery methods. Additionally, efforts are being made for each Partner Agency to conduct a water supply strategy evaluation along with project management efforts that include pursuit of additional funding, a temporary
Item 11.a
City Council
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
April 9, 2024
pause to detailed design and permitting, re-evaluation of the Project implementation schedule, and analysis of value engineering and collaborative delivery options to reduce overall Project cost.
Additionally, CCBRRWA staff and Project consultants have dedicated significant time and resources over the past several months to respond to questions and concerns from community members and Project stakeholders. This increased interest in the CCB Project, coupled with limited staff resources, has led the Project team to identify the need to implement a more robust communications strategy, including the potential for the support of a professional community engagement firm. This would require additional preconstruction costs to the City not previously anticipated.
ANALYSIS OF ISSUES:
The CCB project design involves injecting recycled water into the basin at key locations near the seawater interface (Project) to help address the threat of seawater intrusion.
Phase 1 of the Project proposes to treat wastewater from the City of Pismo Beach to an advanced purification level to create approximately 900 acre-feet of additional water per year. This new developed water would be injected into the basin at key locations to help ensure that a sufficient barrier exists within the basin to keep seawater from flooding into the aquifer and contaminating the wells used by the NCMA parties. As a result, the Project will support the City’s ability to rely on groundwater to supply water to its residents and businesses into the future. The Project could secure an estimated 225 acre-feet per year of reliable groundwater for the City.
As identified above, each of the Partner Agencies will be evaluating their individual water supply strategies in light of the changing conditions surrounding the region’s water supply and the Project’s financial changes. This discussion is to evaluate the City’s water supply strategy.
Water Supply and Demand
In an ever-changing, semi-arid climate like California, cities must evaluate and plan for water supply and demand scenarios over a variety of time periods. One strategy for meeting long-term water supply needs is conservation. Significant conservation has already been accomplished by Arroyo Grande residents and businesses.
Current conditions do not negate the need to prepare for future potential drought conditions similar to the ones experienced from 2013 to 2022. In December 2022, storage in Lopez Lake was depleted to 22% of capacity, approximately 10,800 acre-feet. These levels neared the point where no further water from Lake Lopez could be delivered for municipal supply, even with the conservation achieved. Had the drought extended one more year, the City would have been forced to rely solely on its groundwater supply, which was similarly depleted. Accordingly, the City should consider water supply options during this current period in order to capitalize on this recent period of significant precipitation.
Item 11.a
City Council
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
April 9, 2024
Short-, Mid-, and Long-Term Options
2023 and 2024 rains have filled Lopez Lake and, through active management, have secured the City’s water supply needs for at least approximately seven years. In light of this, there are no additional short-term options needed to be considered at this time.
If drought conditions occur in the mid-term of approximately 7 to 12 years, staff have identified three potential options for City action:
1. Implement progressively severe conservation measures to maintain water supply for as long as possible. This is seen as a standard action previously implemented and would be one of the first actions recommended at the appropriate time in a future drought scenario.
2. Temporary Purchase of State Water from Oceano Community Services District (OCSD). This option was exercised in 2009 when the City and OCSD entered into a five-year agreement for 100 acre-feet per year Oceano water supply be delivered to the City. The cost was 105% of the Lopez water cost at the time. The ability to pursue this option in the future will depend on OCSD’s needs, availability, and willingness.
3. Purchase State Water from San Luis Obispo County. The Department of Water Resources recently modified rules for the purchase and exchange of State Water.
San Luis Obispo County (SLOC) and Central Coast Water Authority (CCWA) recently entered into an agreement for the exchange of State Water supply for pipeline capacity. Because of these changes, the City has an opportunity to potentially participate in the purchase of a portion of that water in future times of need, should this be of interest to the City Council now or in the future.
As stated previously, California is an ever-changing, semi-arid climate. As responsible stewards of public resources, the City needs to continue working towards long-term water resiliency because multiple-year drought conditions will occur again. CCB has been the City’s and region’s best long-term water supply option. In light of recent years of significant rain, and with loss of grant funding and increased project cost estimates, this affords the City and Partner Agencies the opportunity to continue evaluating the Project implementation schedule, potential additional phasing, opportunities for additional grant funding, potential for additional project partners, and analysis of value engineering and collaborative delivery options to reduce overall Project cost.
Water Rates Status
The current water rates and the 10-year proforma completed in August 2023 show that the current and future water rates could sustain the CCB project at the estimated $93 million construction cost. With the updated estimates project costs totaling in the range of $134 - $159 million, the 10-year proforma would need to be updated once cost estimates have been updated with value engineering and an updated timeline for construction to begin work has been completed. To date the City has spent $2,006,027, as shown in Table 2 below:
Item 11.a
City Council
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
April 9, 2024
Table 2 – Expenditures spent towards the CCB Project
The current FY 2023-24 did not include additional funds for the CCB project because the original intent was to include all FY 2023-24 costs for pre-construction as part of the WIFIA financing. With this updated Project information, financing will not be completed in FY 2023-24. Accordingly, a budget amendment totaling $514,200 for FY 2023-24 preconstruction costs is requested for approval from the Water Enterprise fund, bringing the Project total to $2,520,227, as shown in Table 3 below:
Table 3 – Expenditures spent towards the CCB Project with the Proposed Budget Adjustment
Next Steps
Dependent upon any direction provided by the City Council, staff will continue engaging with Partner Agencies to deliver a cost-effective project resulting in a reliable water supply for the City’s Water Supply.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve the budget amendment;
2. Do not approve the budget amendment; or
3. Provide other direction to staff.
ADVANTAGES:
Approving the budget amendment and pursuing water supply strategies as outlined have the following advantages:
Demonstrates the City’s commitment to reliable water supplies. Recent rains have provided relief to immediate water supply needs but do not eliminate the need to continue working towards long-term water supply reliability. Recent improvements to the City’s immediate water supply provides time to determine next best steps.
Expenditure Programs
FY 2017-18 through
FY 2021-22 FY 2022-23 FY 2023-24 CCB Total
CCB JPA O&M - 19,645 83,528 103,173
Land Purchase - Calvin Court - 50,181 - 50,181
CCB Pre-Construction Costs 302,637 1,550,036 - 1,852,673 302,637 1,619,862 83,528 2,006,027
Expenditure Programs
FY 2017-18 through
FY 2021-22 FY 2022-23 FY 2023-24 CCB Total
CCB JPA O&M - 19,645 83,528 103,173
Land Purchase - Calvin Court - 50,181 - 50,181
CCB Pre-Construction Costs 302,637 1,550,036 514,200 2,366,873 302,637 1,619,862 597,728 2,520,227
Item 11.a
City Council
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
April 9, 2024
Work already completed by the JPA supports future water reliability projects. Some elements of the CCB project, constructed in a phased manner, can continue working towards the long-term needs while considering current budget limitations. Using work to date, project framework could be developed that can support a modular solution in short order, should environmental situations change more rapidly than anticipated.
Continues progress using the momentum of the JPA structure and regional framework already established.
DISADVANTAGES:
Approving the budget amendment enables the City to pay costs already incurred as a participant in the JPA. However, this expenditure will not result in project completion or any increase in water supply. The CCB project as originally scoped has exceeded existing and anticipated funding. At this time, project completion as currently designed appears untenable. However, some grant funding has already been secured. There may be value in determining how such funding may be applied to elements associated with a long-term, permanent, reliable regional water supply.
ENVIRONMENTAL REVIEW:
This recommended course of action is not a project subject to the California Environmental Quality Act (CEQA) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. 2021 Water Supply Alternatives Study Update
CITY OF ARROYO GRANDE
WATER SUPPLY
ALTERNATIVES STUDY UPDATE
November 12, 2021
City of Arroyo Grande
300 E. Branch St.
Arroyo Grande, CA 93420
PREPARED BY:
MKN
530B Paulding Circle
Arroyo Grande, CA 93420
805 . 904 . 6530
ATTACHMENT 1
CITY OF ARROYO GRANDE
WATER SUPPLY
ALTERNATIVES STUDY UPDATE
November 12, 2021
Report Prepared Under the Responsible Charge of:
____________________________________
Michael K. Nunley, PE C61801
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | i Table of Contents
1.1 Introduction............................................................................................................................................ 1-1
1.2 Water Supply .......................................................................................................................................... 1-1
1.3 Water Demand ....................................................................................................................................... 1-1
1.4 Supplemental Water............................................................................................................................... 1-3
2.1 2004 City of Arroyo Grande Water Supply Alternatives Study .............................................................. 2-1
2.2 2006 Water Supply Study: Desalination................................................................................................. 2-6
2.3 2006 Supplemental Water Supply Study: Nacimiento Pipeline Extension............................................. 2-7
2.4 2009 Final Recycled Water Study ........................................................................................................... 2-8
2.5 Recycled Water Facilities Planning Study............................................................................................... 2-8
3.1 State Water............................................................................................................................................. 3-1
3.1.1. Background............................................................................................................................................... 3-1
3.1.2. Water Quality and Reliability.................................................................................................................... 3-1
3.1.3. Institutional or Legal Constraints ............................................................................................................. 3-1
3.1.4. Infrastructure............................................................................................................................................ 3-2
3.1.5. Cost........................................................................................................................................................... 3-2
3.1.6. Feasibility.................................................................................................................................................. 3-2
3.2 Oceano CSD ............................................................................................................................................ 3-2
3.2.1. Background............................................................................................................................................. 3-2
3.2.2. Water Quality and Reliability.................................................................................................................. 3-2
3.2.3. Institutional or Legal Constraints ........................................................................................................... 3-3
3.2.4. Infrastructure.......................................................................................................................................... 3-3
3.2.5. Cost......................................................................................................................................................... 3-3
3.3 Interagency Connections........................................................................................................................ 3-3
3.3.1. Background............................................................................................................................................. 3-3
3.3.2. Water Quality and Reliability.................................................................................................................. 3-4
3.3.3. Institutional and Regulatory Constraints................................................................................................ 3-4
3.3.4. Infrastructure.......................................................................................................................................... 3-4
3.3.5. Cost......................................................................................................................................................... 3-4
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | ii
3.4 Nacimiento Water Project...................................................................................................................... 3-5
3.4.1. Background............................................................................................................................................. 3-5
3.4.2. Institutional and Regulatory Constraints................................................................................................ 3-5
3.4.3. Infrastructure.......................................................................................................................................... 3-5
3.4.4. Feasibility................................................................................................................................................ 3-5
3.5 Central Coast Blue .................................................................................................................................. 3-5
3.5.1. Background............................................................................................................................................. 3-5
3.5.2. Water Quality and Reliability.................................................................................................................. 3-6
3.5.3. Institutional or Legal Constraints ........................................................................................................... 3-6
3.5.4. Infrastructure.......................................................................................................................................... 3-6
3.5.5. Cost......................................................................................................................................................... 3-6
3.5.6. Additional Considerations...................................................................................................................... 3-7
3.6 Recycled Water “Scalping Plant” Concept.............................................................................................. 3-7
3.6.1. Background............................................................................................................................................. 3-7
3.6.2. Water Quality and Reliability.................................................................................................................. 3-7
3.6.3. Institutional or Legal Constraints ........................................................................................................... 3-7
3.6.4. Infrastructure.......................................................................................................................................... 3-8
3.6.5. Cost......................................................................................................................................................... 3-8
3.6.6. Feasibility................................................................................................................................................ 3-8
3.7 Water Conservation................................................................................................................................ 3-9
3.8 Stormwater Capture............................................................................................................................... 3-9
3.8.1. Background............................................................................................................................................. 3-9
3.8.2 Water Quality and Reliability.................................................................................................................. 3-9
3.8.3 Infrastructure and Regulatory Constraints............................................................................................. 3-9
3.8.4 Cost....................................................................................................................................................... 3-10
3.8.5 Feasibility.............................................................................................................................................. 3-10
4.1 Conclusions............................................................................................................................................. 4-1
4.2 Recommendations.................................................................................................................................. 4-2 List of Tables
Table 1-1 – Historical Water Delivery and Production by Category (AFY)…………………………………….….………….1-2 Table 1-2 – Water Delivery Projections from 2015 UWMP…………………………………………………………….………….1-2 Table 1-3 – Future Water Production Projections ………….…………………………………………………………….………….1-3
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | iii Table 2-1 – 2004 Alternatives……………………………………………………………………………………..…………….…………..2-2 Table 2-2 – Update to 2004 Water Supply Alternatives Study…………………………………………………..…….………..2-6 Table 3-1 – First Year Operation and Maintenance Costs for 280 AFY Recycled Water Treatment Facility….3-8
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 1-1
INTRODUCTION AND OVERVIEW
1.1 Introduction
Michael K. Nunley and Associates, Inc. (MKN) was retained by the City of Arroyo Grande (City) to update the City’s 2004 Water Supply Alternatives Study Report. In 2004 the City performed an analysis of potential additional water sources to supplement the City’s existing groundwater and Lopez Reservoir supplies and to meet the projected future needs of the City. This report categorized water supply alternatives as “short term”, “intermediate term”, and “long term” with the objective of identifying one or more for implementation in each category. The purpose of this report is to provide a summary of previous studies performed to date, provide a preliminary list of current available water options, and provide an updated list of the most promising options.
1.2 Water Supply
The City has developed a water supply that utilizes groundwater from two separate formations and water from the Lopez Project. Wells 1, 3, 4, 5, 7 & 8 extract water from the Santa Maria River Valley Groundwater Basin.
As part of the Groundwater Management Agreement between the City of Arroyo Grande, Grover Beach, Pismo Beach and Oceano Community Services District (Oceano CSD), the City is entitled to groundwater extractions of 1,323 acre-feet per year (AFY). 160 AFY of groundwater is also available from Pismo Formation Wells 9 and
10. The City has a contract entitlement of 2,290 AFY from the Lopez Project.
A maximum combined total of 3,773 AFY of water is available from the City’s wells and the Lopez Project. The 2015 Urban Water Management Plan (UWMP) noted only 3,584 AFY would be available during the third year of a multiple dry year event. This includes 2,061 AFY of water from the Lopez Project and 1,523 AFY of groundwater. However, current groundwater modeling results indicate significantly less water may be available from the Santa Maria River Valley Groundwater Basin than the current entitlement.
1.3 Water Demand
The City provided annual reports for the State Water Resources Control Board Division of Drinking Water (DDW) to provide historical water billing information. Table 1-1 summarizes water delivery by use category compared with total production. For purposes of this study, the difference between production and delivery is considered to be non-revenue water (NRW).
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 1-2 Table 1-1 Historical Water Delivery and Production by Category (AFY) Category 2016 2017 2018 2019 2020
Water Delivered
Single-family Residential 1,259.1 1,380.8 1,409.0 1,369.9 1,500.4 Multi-family Residential 219.1 251.0 213.5 280.1 246.4
Commercial/Institutional 200.7 355.7 277.6 321.8 246.4
Industrial 0 0 0 0 0
Landscape Irrigation 145.8 104.5 234.8 103.6 245.2
Other 0 0 0 0 0
Total Urban Retail Delivered 1,824.7 2,092 2,134.9 2,075.5 2,238.5 Agricultural 0 0 0 0 0
Other Public Water Systems 0 0 0 0 0
Total Water Production 1948.1 2193.7 2212.5 2138.0 2318.5 Non-Revenue Water (NRW) 123.4 101.7 120.5 62.5 80.0
NRW as Percentage of Delivery 6.8% 4.9% 5.6% 3.0% 3.6%
The City’s 2015 UWMP summarized current water deliveries and predicted future water deliveries as follows:
Table 1-2 - Water Delivery Projections from 2015 UWMP (AFY) Category 2015 2020 2025 2030 2035
Single-family Residential 1,517 1,957 2,013 2,083 2,113 Multi-family Residential 190 245 252 261 264
Commercial/Institutional 178 230 236 245 248
Industrial 0 0 0 0 0
Landscape Irrigation 169 217 224 231 235
Institutional/ Governmental 53 69 71 73 74
Total Urban Retail 2,106 2,718 2,796 2,893 2,934
Agricultural 0 0 0 0 0
Other Public Water Systems 0 0 0 0 0
Non-Revenue Water 133 150 154 159 161
Total Water Use 2,239 2,867 2,949 3,052 3,096
As shown, the UWMP predicted 2020 water deliveries of 2,718 AFY and total production of 2,867 AFY including NRW. An annual increase of 42.9 AFY in production per year was projected through 2035. The City recorded 2020 production of 2,318.5 AFY, which is approximately 24% lower than predicted (2,867 AFY). This
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 1-3 difference indicates implementation of the City’s water conservation program has had a significant impact on water demand.
For this study, future water usage was projected based on historical demand in units of gallons per capita per day (gpcd). Approximately 99% of the City population is within the City’s water service area, with very few customers outside City limits. Therefore, City population is a close approximation of service area population.
California Department of Finance estimated a 2020 population of 17,617 for the City of Arroyo Grande.
Dividing 2020 water use of 2,318 AFY by 2020 population resulted in 117 gpcd usage. The 2015 UWMP calculated average three-year water usage (2013-2015) of 138 gpcd and projected this per capita usage through General Plan buildout (population of 20,000). Applying future water demand of approximately 127 AFY, or the average of 138 and 117 gpcd, to a future 20,000 service area population yielded a conservative future demand of 2,540 AFY.
1.4 Supplemental Water
The City anticipates having sufficient water available through buildout based on the average year and multiple dry year scenarios presented in the 2015 UWMP. However, securing an additional 250 AFY (approximately 10% of projected future demand) would allow the City to reduce groundwater usage and further protect the groundwater basin. The following table predicts water delivery to meet future demand of 2,540 AFY assuming the City has acquired an additional 250 AFY of supplemental water. For future production estimations it is assumed Lopez Project deliveries are reduced during a multiple dry year scenario as discussed in Section 1.2, whereas full City entitlement is 2,290 AFY.
This water supply portfolio would allow the City to reduce groundwater pumping to approximately 15% of their combined 1,323 AFY Santa Maria River Valley Groundwater entitlement and 160 AFY Pismo Formation production capacity in a multiple year drought scenario.
Table 1-3 – Future Water Production Projections During Multiple Dry Year Scenario Source Supply
(AFY)
Lopez Project 2,061
Supplemental Water 250
Groundwater 229
Total Production 2,540
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 2-1
REVIEW OF PREVIOUS STUDIES
The City of Arroyo Grande has partnered with surrounding water agencies such as the South San Luis Obispo County Sanitation District (SSLOCSD), City of Grover Beach, City of Pismo Beach, and Oceano CSD to prepare multiple water supply studies to assess the feasibility of potential water supply projects. This section provides a synopsis of previous water supply studies conducted by the City and partnering agencies.
2.1 2004 City of Arroyo Grande Water Supply Alternatives Study The 2004 City of Arroyo Grande Water Supply Alternatives Study prepared by the Wallace Group analyzed seventeen water supply alternatives the City could implement to increase water supply and meet future demands. The study identified nine short term alternatives that could be implemented within a five-year period with low complexity and cost, three intermediate alternatives that could be implemented over a ten-year period with moderate complexity and cost, and three long term alternatives that could be implemented within a ten to fifteen-year time frame with high complexity and cost. For each alternative, the study considered infrastructure needs, water quality and supply reliability, and cost. The objective of the report was to provide a preliminary analysis of each alternative, identify the most viable options, and advise City Council to conduct further studies of the supply alternatives that were identified as the most feasible and cost effective. The following table summarizes findings from that study.
Table 2-1 Summary of Findings from Water Supply Alternatives Study for City of Arroyo Grande (Wallace Group, 2004) 2004 Alternative Background Water Quality/Reliability Required Infrastructure Required Agreements 2004 Cost Additional Considerations
Short-Term Alternatives
Private Well for
Cemetery Irrigation
• Arroyo Grande Cemetery District currently
uses potable water from City for irrigation.
• Could provide 38 AFY and 48 AFY at buildout
Adequate for intended use • New well
• Piping
• Pump and electrical
Equipment
• Cemetery District
Approval
• City Council
Approval
• County
Environmental
Health Services
Department permit
required
Less than City
water
Implementation schedule
anticipated to be less than a
year
Pismo Formation Well • The City currently uses Well No. 9 • Proposed Well No. 10 could allow City to
extract 160 AFY or more (total) from Pismo
Formation
Adequate for intended use with
treatment, but lower yield and
lower quality when compared to
other City groundwater
• New well
• Treatment plant
• Piping
• Pump and electrical
Equipment
• Currently planned by
the City
• County
Environmental
Health Services
Department permit
required
$425,000
(installed costs)
• Implementation schedule
would be approximately two
years
• Basin is low yield and lower
quality
Rancho Grande Pismo
Formation Well
(Irrigation)
• Well would serve Rancho Grande Park
• Active well is owned by Castlerock
Development and supplies construction water
• City could obtain the well or drill a separate
well at the park
Adequate for intended use City could obtain the well and construct a pipeline or drill a
new well and construct a
pipeline. New well would
require pump and electrical
equipment.
County
Environmental
Health Services
Department permit
required
-- • Implementation schedule
would be approximately two
years
• Basin is low yield and lower
quality
Purchase Water – Santa
Barbara County
• Potential to purchase 400 AFY from a Santa
Barbara County Water Contractor
• Pipeline capacity from contractors north of
the City is limited
• Pipeline is sized to supply flow from State
Water contractors south of City
• Deliveries can be as low as 30%
of the entitlement but “drought
insurance water” can be
purchased for up to 100% of
contract amount.
• State Water is offline one month
per year
• Water quality is adequate for
intended use
Existing infrastructure could
be used to deliver State Water
to Lopez Water Treatment
Plant (WTP). County staff
stated Lopez pipeline capacity
is sufficient but must be
confirmed.
State Water
entitlement holder,
Santa Barbara
County, DWR, and
Central Coast Water
Authority (CCWA)
must approve.
Contract would likely
include paying sunk
costs of State Water
to entitlement
holder.
$1400/AF + Buyin costs
• Several years to implement this
option
• Would require voter approval
per Measure A
Purchase water – SLO
County
• 20,170 AF available from SLO County
• No excess pipeline capacity according to
County staff
• 140 AFY may be available from Pismo Ranch
development
• County had begun discussions with CCWA.
• Deliveries can be as low as 30%
of the entitlement but “drought
insurance water” can be
purchased for up to 100% of
contract amount.
• State Water is offline one month
per year
• Water quality is adequate for
intended use
Requires engineering
evaluation to determine
hydraulic capacity of existing
system
State Water
entitlement holder
and County must
approve.
-- • Several years to implement this
option
• Would require voter approval
per Measure A
Table 2-1 Summary of Findings from Water Supply Alternatives Study for City of Arroyo Grande (Wallace Group, 2004) 2004 Alternative Background Water Quality/Reliability Required Infrastructure Required Agreements 2004 Cost Additional Considerations
Additional Groundwater
Entitlement
City is limited to 1,323 AFY of groundwater
extraction by the Basin Management
Agreement
Very reliable • Would require a
hydrogeologic study
• Wells with excess capacity
already exist but additional
wells or pipelines may be
needed
• Would require
modifying the Basin
Management
Agreement
-- If the additional entitlement is
available, option would be the
most cost effective, reliable,
and easily implemented long
term solution
Purchase private well
water
Safe yield in the Basin Management
Agreement is 5,300 AFY for applied irrigation
Quality consistent with existing
groundwater supply
• New wells required to meet
County Environmental Health
Department requirements
• Treatment infrastructure
• Pipeline construction
• Supply agreements
with landowners
• County
Environmental
Health Services
Department permit
required
-- • Potential pipelines across
environmentally sensitive areas
• Less than two years to
implement
Lease State Water Short-term 3- to 5-year contracts for surplus water sales are allowed by DWR
Reliable in the short term Same requirements as
purchasing water from SLO or
Santa Barbara County.
Agreement between
City and State Water
entitlement holder
• May violate State law if
provided to new developments
• Can be utilized until long-term
source is secured
• Several years to implement this
option
• Would require voter approval
per Measure A
Reclaimed Price Canyon
Oil Field Water
• Water produced during oil extraction must be
returned to the reservoir unless it can be
treated and disposed
• Anticipated flows of 730 AFY for 10 years
• Potential exchange for Lopez Water released
to sustain habitat and fisheries. Extracted and
treated water would be released to Arroyo
Grande Creek. Exchanged raw water would
be treated at Lopez WTP for use by City.
• Only viable for ~ 10 years
• Water quality is adequate for
intended use
• Treatment plant at oilfield
• Pump Station
• Electrical equipment
• Pipeline
• Capacity of the Lopez pipeline
and WTP would need to be
investigated
• EIR
• Impact to Habitat
Conservation Plan
• Agreements with
Landowners for
pipeline easements
• Agreement with
Plains (owner)
• Permits with
resource agencies
and County
departments
$850/AF • Could compromise steelhead
fingerprinting of Arroyo Grande
Creek for spawning purposes
• SLO County would own the
pipeline after 7,300 AF had
been delivered
Water Conservation • Water Conservation Program is anticipated to save 10% of usage
• Phase 1 100 AFY savings
• Phase 2 will involve irrigation retrofits
N/A None -- Decreases City
revenue
--
Table 2-1 Summary of Findings from Water Supply Alternatives Study for City of Arroyo Grande (Wallace Group, 2004) 2004 Alternative Background Water Quality/Reliability Required Infrastructure Required Agreements 2004 Cost Additional Considerations
Intermediate Alternatives
Additional Stormwater
Basins
(Irrigation)
• Modify stormwater basins to serve as storage
basins for irrigation use
• Rancho Grande Park, AG Cemetery, Caltrans
ROW potential users with approximately 75
AFY
• Low reliability, low quality
• Irrigation water is not typically
required after large storm events
• New basins may be required
to preserve storage capacity
or infiltration capacity in
existing basins
• Improvements to existing
basins would include cleaning,
lining, pumps, electrical
equipment, and pipelines.
-- -- Protected wildlife may
complicate modification of
existing basins
Increased Lopez
Entitlement
Amount of surplus water is currently limited
until the Habitat Conservation plan (HCP) is
completed
Surplus water not considered a
reliable supply
• Additional treatment capacity
at the Lopez WTP
• Additional conveyance may
be needed in the Lopez
pipeline
• SLO County approval
• HCP Adoption
$350/AF +
infrastructure
improvements
Nacimiento Project Currently 6,120 AFY of unallocated raw water supplied to SLO County
• High reliability
• Requires local treatment
• Scheduled shut-downs every 2-3
years
Either:
• Additional City of SLO
treatment and pipeline
connecting downstream of
Lopez WTP; or
• Increase Nacimiento pipeline
capacity south of San Luis
Obispo to SLO Airport and
extend pipeline to Lopez WTP
• Treated water
scenario would
require wheeling
agreement with City
of SLO
• Agreement with
County
• Approval by
Nacimiento
participants
• Between $1,800
and $3,300 / AFY
• Other parties
could share in
project cost
Cost would be less if the City
participates during project
inception
Long-Term Alternatives
Desalination • Potential joint venture between South County Agencies to construct a Regional Facility
• Grover Beach and other agencies have
expressed interest in participation
• Adequate for intended use
• High reliability
Seawater extraction,
treatment, pumping, storage,
and pipeline facilities would
be required
Significant
environmental
issues associated
with new ocean
outfall if required
$3,000 to
$4,000/AFY (2001
reference)
Recycled SSLOCSD
Water (Secondary-23)
• Secondary SSLOCSD water could be used for
landscape irrigation on restricted areas
• Approximately 2,250 AFY of recycled water
available
• Adequate for intended use
• High reliability
• Pumping facilities
• Transmission pipeline
Agreement with
SSLOCSD
$1.4 million or
$3,800/AF
Secondary recycled water
market is very small with
combined cemetery and
freeway landscaping use of 45
AFY
Recycled SSLOCSD
Water (Tertiary)
• Highly treated effluent can be used for
landscape irrigation of unrestricted areas such
as golf courses and public parks
• Estimated use of 595 AFY
• Adequate for intended use
• High reliability
• Pumping facilities
• Transmission pipeline
• Significant plant upgrades
Agreement with
SSLOCSD
$16.3 million or
$3,100/AF
Table 2-1 Summary of Findings from Water Supply Alternatives Study for City of Arroyo Grande (Wallace Group, 2004) 2004 Alternative Background Water Quality/Reliability Required Infrastructure Required Agreements 2004 Cost Additional Considerations
Recycled SSLOCSD
Water
(Tertiary-demineralized)
• Uses include: SSLOCSD area landscape
irrigation, groundwater recharge, agricultural
irrigation, potential augmentation of Arroyo
Grande creek
• Available flow 950 AFY
• Adequate for intended use
• High reliability
• Pumping facilities
• Transmission pipeline
• Significant plant upgrades
including salt removal
Agreement with
SSLOCSD
$25.6 - $29.1
million or $4,900 -
$5,200/AF
Alternatives Considered But Not Evaluated
Nacimiento/State
Water Exchange
• Alternative considered but not further
evaluated
• City would contract with County to receive
Nacimiento Water
• Nacimiento Water would be exchanged for
State Water by a current State Water
entitlement holder who has the ability to
receive Nacimiento Water
Adequate for intended use • Existing infrastructure could be utilized to convey water
• Additional treatment and
conveyance capacity may be
needed for Lopez WTP and
pipeline
• Agreement with SLO
County for
Nacimiento Water
• Agreement with
State Water
entitlement holder
-- --
Conoco-Phillips Refinery
Well Water
• Alternative considered but not further
evaluated
• New wells would be required on ConocoPhillips Refinery property Very low reliability Wells and conveyance
infrastructure
Agreement with
Conoco-Phillips
Refinery
-- Existing wells have experienced
drawdown and two have lost
production. Representatives of
the refinery have concluded
they are not in a position to sell
water or allow additional wells
to be drilled on their property.
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 2-6 The following table summarizes work completed after the 2004 Alternative Study for the alternatives determined to be the most feasible.
Table 2-2 - Update to 2004 Water Supply Alternatives Study 2004 Alternative Final Action or Conclusion
Private Well for Cemetery
Irrigation
This alternative was determined infeasible because groundwater does not exist under the property.
Pismo Formation Wells
The construction of a well at the Deer Trail site (Well No. 10) is completed.
Wells No. 9 and 10 require treatment and can provide a combined 160 AFY. Well No. 11 and treatment system were completed for an additional 40 AFY but is not yet permitted. The development of irrigation wells to serve the Park was not pursued.
Water Purchase or Lease from
SLO County
The City understands various agencies have had discussions with SLO County about acquiring additional water from the State Water Project, but no decision has been determined. An updated analysis is provided in this study.
Water Purchase or Lease from
Santa Barbra County
No update. This alternative has not been further evaluated since the 2004 Study.
Additional Groundwater
Entitlement
While 1,323 AFY of groundwater is entitled to the City under the Groundwater Management Agreement, recent groundwater modeling indicates significantly less water may be available.
Purchase Private Well Water
Wells in the upper Arroyo Grande Valley Sub-Basin may be available but projects have not been pursued. The Groundwater Sustainability Plan is underway for the Arroyo Grande Valley Sub-basin. A well pump was designed for the irrigation of Strother Park, but not yet constructed. It is anticipated to provide 8 - 9 AFY. It is assumed a future developer will fund the project.
Reclaimed Price Canyon Oil
Field Water
Currently the treatment facility discharges Price Canyon Oil Field Water to Pismo Creek. It was determined to be too expensive to extend the pipeline to Arroyo Grande Creek for exchange with Lopez Water.
Conservation
The City documents progress on the conservation program monthly and reports to the City Council. Currently, the City is saving 400 - 500 AFY due to conservation and has spent $2.0M on retrofits and rebate programs.
Additional Stormwater Basins
This alternative has been implemented. Poplar Basin was expanded to handle runoff from the Applebee’s and Rite Aid development on Grand Avenue. The Elm Street Sport Complex uses storm water as irrigation water when available. The City’s low impact development standards have added underground retention to new developments.
Increased Lopez Entitlement
A study conducted by Stetson Engineers evaluated raising spillway to increase storage and determined that raising the dam would be subject to Bureau of Dam Safety requirements. Each foot of height would add approximately 1000 AF of storage.
2.2 2006 Water Supply Study: Desalination
The 2006 Water Supply Study: Desalination prepared by the Wallace Group for the City, Oceano CSD, and City of Grover Beach further analyzed the construction of a desalination facility as recommended in the 2004
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 2-7 Water Supply Alternatives Study. The report assumed the desalination project would be a joint project among the three agencies to meet future demands. The study made the following assumptions:
• Facility will be located at the South San Luis Obispo County Sanitation District Wastewater Treatment Plant (SSLOCSD WWTP).
• Source water will be extracted from new beach wells near the SSLOCSD WWTP. • Brine will be disposed using the existing ocean outfall. • The facility will use reverse osmosis (RO) as the desalination method.
The study determined that treated water from the facility should match existing water quality standards, be distributed to each agency’s storage tanks, and all costs would be divided among the agencies. The report outlined the permitting process for relevant regulatory agencies such as the Regional Water Quality Control Board and California Coastal Commission, discussed applicable policies of the Coastal Act, and concluded multiple permits and an Environmental Impact Report were required. The estimated capital cost of the facility was approximately $17 million, and the 20-year life cycle cost analysis determined the cost per acre foot of desalinated water would be $2,675/AF1. The timeline for the project from the completion of a feasibility study through construction was estimated to be 86 months (7+ years).
2.3 2006 Supplemental Water Supply Study: Nacimiento Pipeline Extension The Nacimiento Water Supply Project (or “Nacimiento Pipeline Project”) was intended to deliver raw water from Nacimiento Reservoir to agencies in San Luis Obispo County, ultimately extending from the Reservoir to the City of San Luis Obispo and terminating at the City Water Treatment Plant. The 2006 Supplemental Water Supply Study: Nacimiento Pipeline Extension prepared by the Wallace Group for City of Grover Beach, Oceano CSD, and the City evaluated the viability of the Nacimiento Pipeline Project to supply approximately 2,300 AFY of potable water to meet future demands, as reported in the 2004 Water Supply Study. The study presented two alignments of the extension, identified and discussed the design and regulatory requirements of the project, and provided a 20-year life cycle cost analysis including capital and O&M costs for the project. The report compared two pipeline alignments: Orcutt Road to Lopez Reservoir (Alignment A, 17.5 miles long) for treatment at Lopez WTP; and Plains Oilfield to Arroyo Grande Creek (Alignment B, PXP 18.07 miles long) for exchange of Arroyo Grande Creek and Lopez Project water. The study concluded that the Plains Oilfield pipeline was the most cost-effective method but was uncertain of the time frame for availability of the pipeline. The Orcutt Road alignment had a significantly higher cost but considerably reduced the construction schedule. The project required improvements to the Lopez WTP for treatment of raw water such as the installation of chemical pretreatment, new membrane filtration system, and disinfection to meet state and federal water quality standards. The existing Lopez Project pipeline also would require pumping improvements to increase capacity and maintain adequate delivery rates and pressure to all users. Agencies would be required to sign the Nacimiento Project Water Delivery Entitlement Contract, which defines the operation and maintenance, delivery entitlement, and regulatory requirements for each agency. The estimated capital cost of the Orcutt Road alignment was $30,100,000 with estimated annual O&M cost of $5,960,000 and 20-year life cycle cost of $3,827/AF. The estimated capital cost of the Plains Pipeline alignment was $11,860,000 with an estimated $5,800,000 annual O&M cost and 20-year life cycle cost of approximately $3,010/AF. The cost for this alignment was lower since a water discharge pipeline constructed by Plains Exploration (PXP) would be reused for part of the project. The report concluded the project would require a minimum of 5 years to complete planning, permitting, design, and construction if the Orcutt Road alignment was selected. However, if the recommended Plains Pipeline alignment was selected, the timeline could increase by 10 years since the pipeline would be necessary for oil water production during that period. The report concluded that more information was required regarding the timeline for the Plains Pipeline due to the high uncertainty before a feasibility study is conducted.
1 Estimated capital and 20-year life cycle costs in 2006 dollars
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2.4 2009 Final Recycled Water Study
The 2009 Water Recycling Update Report prepared by the Wallace Group for the SSLOCSD reevaluated previous recycled water studies and proposed alternative projects for the District in response to the 2004 Water Supply Alternatives Study. The SSLOCSD provides wastewater services to the City of Arroyo Grande, City of Grover Beach, and community of Oceano and operates a wastewater treatment plant with a capacity of 5,600 AFY. The report provided a detailed overview of each agency’s water supply systems, wastewater characteristics of the District, recycled water regulations, and described the potential for a recycled water market. The report evaluated the viability of recycled water use within the District through multiple proposed projects and evaluated the cost, water quality impacts, public perception, constructability, and construction impact for each project. The recycled water projects considered were landscape irrigation for the Elm Street Park/Soto Sports Complex, groundwater recharge and stream augmentation at the Arroyo Grande Creek, direct agricultural irrigation of food crops, and toilet flushing. All the proposed projects would require upgrades to the existing SSLOCSD WWTP. Turf irrigation, direct food crop irrigation, and indirect potable reuse projects required adding coagulation and sedimentation ahead of filtration and disinfection or adding a direct filtration process with disinfection. The report determined that a full-scale direct agricultural irrigation project, possibly in combination with an indirect potable reuse project, was the most cost effective and viable recycled water project with an estimated cost of $1,200 to $1,400 per AF. The SSLOCSD WWTP would require process improvements including microfiltration, reverse osmosis, and advanced oxidation using ultraviolet light. These improvements would have an estimated construction cost of $14.3 million2. The report concluded with five near-term recommendations for the recycled water projects: conduct additional feasibility studies regarding aquifer recharge, begin to request Title XVI funding for recycled water projects, develop a conceptual design for the recycling facility, develop a public outreach plan, and coordinate with Regional and State Boards to secure project funding.
2.5 Recycled Water Facilities Planning Study
The 2016 Recycled Water Facilities Planning Study prepared by Water Systems Consulting, Inc. for the SSLOCSD and the City to identified, evaluated, and analyzed two potential locations for an advanced treatment plant (ATP). The report describes the current and projected water system and water use characteristics, identifies permitting requirements, potential project funding, and illustrates an implementation plan for the two potential locations. The project plan, regardless of the alternative site locations, consist of a two-phase implementation plan. Phase 1 is to construct the ATP to treat flows from Pismo Beach WWTP and Phase 2 will expand treatment to include flows from the SSLOCSD WWTP. Alternative 1 included construction of the ATP onsite at the existing WWTP to provide water for groundwater recharge and or agricultural irrigation. Alternative 2 included construction of an offsite ATP to treat secondary effluent from the Pismo Beach WWTP and the District’s WWTP to provide water for groundwater and or recharge agricultural irrigation. The report recommended that an Environmental Impact Report be prepared to further evaluate the location and discussed advantages and disadvantages for both options. Key benefits of the onsite ATP (Alternative 1) compared to an off-site ATP (Alternative 2) were less infrastructure for conveyance, no additional property was needed for the onsite location, and O&M costs were lower. Alternative 1 was estimated to cost $3,900 per AF for Phase 1 and $2,800 per AF for Phase 2. The main disadvantage of this alternative was increased regulatory restrictions and permits needed to upgrade the existing facility. The report stated the key advantage of the offsite location (Alternative 2) was less regulatory restrictions, but the capital and O&M costs were higher than the onsite option. Alternative 2 was estimated to cost $4,400 per AF for Phase 1 and $3,000 per AF for Phase 2. The report also compared cost between using recycled water for groundwater recharge only and for a hybrid approach that included groundwater recharge and agricultural irrigation with both project location options. The groundwater recharge-only projects would have a lower capital cost and higher O&M costs but provide higher water quality to the basin long term. The hybrid projects would result in higher capital cost, but lower O&M costs once a framework for participating agencies to contribute to project costs was developed.
The report provided near term and long-term project components that all stakeholders need to address and 2 Costs in 2008 dollars
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 2-9 further evaluate before a project option can selected and outlines permitting steps needed to begin the next evaluation process.
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 3-1
EVALUATION OF VIABLE ALTERNATIVES
3.1 State Water
3.1.1. Background
San Luis Obispo County Flood Control and Water Conservation District (SLOCFCWCD) and Santa Barbara County Flood Control and Water Conservation District (SBCFCWCD) are State Water Project contractors. San Luis Obispo County and Santa Barbara County subcontractors receive flow through the Coastal Branch Aqueduct and distribution facilities operated by Central Coast Water Authority (CCWA). Water delivered in both counties is treated at the Polonio Pass Water Treatment Plant. The distribution system of the Lopez Project is used to deliver State Water to County Service Area 12 subcontractors (including Avila Beach CSD, Pismo Beach, San Miguelito Mutual Water Company, and Oceano CSD).
3.1.2. Water Quality and Reliability
State Water is treated for the Coastal Branch service areas by CCWA and delivered for potable use but annual availability for new supply is subject to drought conditions since it is an imported surface water supply. For example, in March 2021, California Department of Water Resources (DWR) announced “Table A” deliveries would be reduced to 5% of requested supplies3. SLOCFCWCD has an agreement with DWR for up to 25,000- acre feet per year (AFY) of “Table A” allocation but can currently only deliver 4,830 AFY of water through Coastal Branch facilities4. Undelivered “Table A” water is used by SLOCFCWCD to meet local needs in years when statewide “Table A” water supply allocation is less than what is requested by Contractors. For example, “Table A” allocation of 5% results in 1,250 AFY of new “Table A” water being available to San Luis Obispo County, which the SLOCFCWCD can then use in combination with its stored carryover water (“Table A” from previous years) to deliver up to 100% of the water supply amounts requested by their subcontractors.
3.1.3. Institutional or Legal Constraints
A City ballot measure passed in 1990 required voter approval to receive State Water. However, during the last major drought the City passed a 2016 ballot measure to allow purchase of State Water on an emergency basis only. Purchasing State Water on an emergency basis during drought conditions would be legal, but permanent supply would require a new ballot measure to be passed.
For the City to obtain State Water, an existing subcontractor must develop an agreement with the City to transfer State Water since CCWA facilities are fully subscribed. Some additional capacity may be available in the treatment and distribution facilities but all CCWA members and San Luis Obispo County subcontractors must approve use of this additional capacity by Arroyo Grande unless existing entitlement is transferred.
The City would need to find a willing State Water subcontractor to purchase their Table A allocation. San Luis Obispo County Public Works staff stated they did not know of any interested subcontractors at this time. Many existing subcontractors are interested in procuring more State Water. OCSD has expressed an interest in a short-term transfer of State Water to the City which is discussed separately in this study (see Section 3.2).
Only State Water subcontractors downstream of Arroyo Grande on the Lopez Project could contract with the City without requiring the City to procure capacity in either the Coastal Branch or the Lopez Project. 3 https://water.ca.gov/News/News-Releases/2021/March-21/SWP-Allocation-Update-March-23 4 “Table A” allocation refers to an agency’s contracted amount of State Water. It can be adjusted by the Department of Water Resources each year based on overall availability of water, considering drought and other impacts to the state surface water supplies.
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 3-2
3.1.4. Infrastructure
State Water can be conveyed to the Lopez Project for delivery to the City of Arroyo Grande. Based on discussions with County of San Luis Obispo Public Works Department Staff, the capacity of Polonio Pass Water Treatment Facility and Coastal Branch is fully subscribed by existing State Water subcontractors. The capacity of Lopez Project is also fully subscribed by South County Zone 3 water purveyors. The 2020 Draft Urban Water Management Plan for SLOCFCWCD Zone 3 (2020, WSC) states an additional 300 AFY capacity may be available in the Coastal Branch and Lopez Projects when comparing existing agreements for Lopez and State Water to the hydraulic capacity of the pipelines.
3.1.5. Cost
Assuming no treatment or distribution improvements are required to deliver State Water to Arroyo Grande, permanent acquisition of water from a State Water subcontractor will require buy-in costs to reimburse the subcontractor for past debt service. Historically, this has been a limitation for agencies in acquiring State Water if they were not early subcontractors. The total cost for State Water could vary widely depending on the specific opportunity. City staff will continue to work with subcontractors and the County to identify any willing sellers.
3.1.6. Feasibility
This alternative is not recommended for consideration as a long-term water supply for the following reasons:
• Fully subscribed pipeline and treatment capacity in the Lopez and CCWA facilities. • Requirement for approval by CCWA and San Luis Obispo County subcontractors. • Impact of drought on long term reliability.
• Requirement for City to pass a new ballot measure for long-term water supply.
However, the City should continue to engage with the County in case plans are developed to acquire more State Water, acquire additional pipeline or treatment capacity from CCWA, or new partnerships arise to facilitate State Water exchange through the Zone 3 system.
3.2 Oceano CSD
3.2.1. Background
OCSD water sources include State Water, Lopez Water, and groundwater. Lopez and State Water are delivered through the Zone 3 system. In 2009, the City and OCSD entered a five-year agreement for 100 AFY of either Lopez Water or groundwater to be delivered to the City as a temporary water supply. Cost was assigned to be 105% of current Lopez Water costs with a credit of $275/AFY for any groundwater used.
From discussions with OCSD, up to 300 AFY of OCSD’s water may be available to the City on a short-term basis. The actual amount would depend on availability of water supplies to meet OCSD’s demand on a yearto-year basis.
3.2.2. Water Quality and Reliability
OCSD would need to assess availability of water each year before committing to deliveries to the City since all of OCSD’s water supplies could be affected by drought conditions. State Water is treated and delivered for potable use but is subject to drought conditions since it is supplied by imported surface water. For example, in March 2021, California DWR announced “Table A” deliveries would be reduced to 5% of requested supplies5. SLOCFCWD has an agreement with DWR for 25,000-acre feet per year (AFY) of Table A allocation, but can currently only deliver 4,830 AFY of water through CCWA facilities. Undelivered “Table A” water is used 5 https://water.ca.gov/News/News-Releases/2021/March-21/SWP-Allocation-Update-March-23
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 3-3 by SLOCFCWCD to meet local needs in years when statewide “Table A” water supply allocation is less than what is requested by Contractors. For example, “Table A” allocation of 5% results in 1,250 AFY of new “Table A” water being available to San Luis Obispo County, which the SLOCFCWCD can then use in combination with its stored carryover water (“Table A” from previous years) to deliver up to 100% of the water supply amounts requested by the Subcontractors including OCSD.
OCSD has typically not taken its full 750 AFY of Table A State Water entitlement due to the high variable cost for State Water, but has stored unused water in San Luis Reservoir, a State Water Project facility. This stored water can be extracted when requested by OCSD, increasing reliability of this supply.
In the future, Lopez Project participants will have the ability to use State Water to offset their usage of Lopez Water, then store their unused Lopez Water in Lopez Reservoir. Pending agreements are being finalized among Lopez Project and State Water contractors. If the City can obtain excess OCSD water and store it in Lopez Reservoir, it would be available for extraction in later years improving long-term reliability.
3.2.3. Institutional or Legal Constraints
A temporary agreement would be required between OCSD and the City but the arrangement would be legal for both agencies. Purchasing OCSD water as a permanent supply could be affected by OCSD and City regulations.
OCSD has an ordinance preventing long-term sale of their State Water entitlement but has been able to enter into short-term agreements in the past. The City of Arroyo Grande passed a ballot measure in 2016 to allow the City to purchase State Water on an emergency basis but a previous ballot measure prevents permanent purchase of State Water. Purchasing State Water under non-emergency conditions would require a new ballot measure to be passed. If OCSD acquired State Water in excess of current “Table A” amounts, OCSD may be able to legally sell this water to Arroyo Grande on a long-term basis.
3.2.4. Infrastructure
No additional infrastructure would be required as long as OCSD does not exceed their allotted capacity of CCWA or Lopez facilities to provide water to Arroyo Grande.
3.2.5. Cost
The previous agreement between OCSD and the City established a cost equivalent to 105% of Lopez Water price. OCSD’s current price for Lopez Water is $1674 per AF, which results in a purchase price of approximately $1758 per AF under the original agreement. Cost would be negotiated prior to finalizing any agreement.
3.3 Interagency Connections
3.3.1. Background
The City’s water service area is located within 300 feet of Golden State Water-Cypress Ridge’s (GSWCR’s) service area near the intersection of Cathedral Lane and Cornerstone Lane. Both agencies are members of the California Water/Wastewater Agency Response Network (CalWARN) which promotes mutual aid during emergencies. The City could initially rely on their joint CalWARN membership with GSWCR to provide emergency water supply.
Developing an emergency connection could be the first step in long-term purchase of water by the City. Nipomo CSD (NCSD) receives supplemental water under a Wholesale Agreement with the City of Santa Maria and is completing design of interconnections to deliver water to GSWCR, Golden State Water’s other Nipomo service area, and Woodlands Mutual Water Company. The City of Santa Maria sells a “municipal mix” of State Water and groundwater to NCSD.
This connection could also benefit GSWCR and NCSD by allowing transfer of water from Lopez Project contractors via Arroyo Grande’s water distribution system if needed.
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3.3.2. Water Quality and Reliability
A connection between the City and GSWCR could improve reliability for both agencies. Construction of an interconnection and development of a mutual aid agreement could, at a minimum, allow transfer of water during emergency conditions. All water conveyed to the City would be potable water.
GSWCCR utilizes groundwater and intends to receive supplemental water from NCSD as described above.
Reliability of groundwater and supplemental water could be impacted by drought, as discussed in the other sections where State Water is considered. However, this can be mitigated by Santa Maria procuring other available State Water, storing water in San Luis Reservoir for extraction during dry years, or supplementing with groundwater.
3.3.3. Institutional and Regulatory Constraints
GSWCR and the City of Arroyo Grande are both signatory to CalWARN as described above, so they can provide emergency relief to each other. This could facilitate short-term emergency water transfers between the two systems if they are connected. A Memorandum of Understanding (MOU) or similar agreement between GSWCR and the City would develop guidelines for design, construction, and funding a new connection.
Long-term opportunity to purchase supplemental water from NCSD and wheel it through the GSWCR system could be explored in the future. NCSD has constructed facilities that connect and convey water from the City of Santa Maria to NCSD’s water system. NCSD’s water system connects to and will be conveying water to Woodlands Mutual Water Company and GSWCR. NCSD entered into a Wholesale Agreement with the City of Santa Maria to purchase a minimum of 2,500 AFY beginning in the 2025-26 fiscal year, with a maximum allowable delivery of 6,200 AFY. Additional infrastructure will be needed to reach the maximum allowable delivery amount. The District is importing a minimum of 1,000 AFY in the 2021-22 fiscal year and the years leading up to the 2025-26 fiscal year. An easement agreement with SBCFCWCD limits delivery to 3,000 AFY at this time. This quantity includes allocations for Nipomo Mesa purveyors including GSWCR, Woodlands Mutual Water Company, and another Nipomo GSWC service area. If the City of Arroyo Grande and NCSD pursue a permanent sale of water, NCSD may need to revise the easement agreement to purchase additional water beyond the 3,000 AFY limit. It is our understanding NCSD and County of San Luis Obispo staff are negotiating with SBCFCWCD to revise this limit.
Other exchanges among the City, Lopez Project contractors, GSWCR, and NCSD could be explored but are outside the scope of this study.
3.3.4. Infrastructure
Hydraulic grade line (HGL) elevations in the City’s Main City Pressure Zone and the primary GSWCR zone appear to be similar (approximately 312 ft mean sea level (MSL)). An engineering study will be needed to confirm the amount of water that could be conveyed among the three systems and to size interconnection piping and metering facilities. A typical interconnection includes a buried vault with meter, valves, bypass piping, instrumentation, flow control capability, and power. Additional improvements within the City or GSWCR system may be needed depending on the design flow for the interconnection.
If long-term purchase of water is pursued in the future, additional improvements will be needed within the NCSD water system and may be needed within the GSWCR water system.
3.3.5. Cost
Hydraulic analysis of both systems and agreement on design criteria would be required before cost can be determined, but cost components are summarized below:
• Capital cost of interconnection facility (including planning, design, and construction). • Operation and maintenance of interconnection facility.
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 3-5 If long-term purchase of NCSD supplemental water is pursued, the following cost components may be required:
• Capital cost of GSWCR and NCSD improvements (including planning, design, and construction). • Operation and maintenance costs to wheel water through the GSWCR and NCSD systems. • Purchase cost for supplemental water from NCSD.
3.4 Nacimiento Water Project
3.4.1. Background
The Nacimiento Water Project can deliver 15,750 AFY of raw water through facilities including the reservoir intake, pumping stations, tanks, and pipelines. Existing participants include San Luis Obispo County Service Area 10A (Cayucos), Bella Vista Mobile Home Park (Cayucos), Santa Margarita Ranch Mutual Water Company, City of Paso Robles, Templeton CSD, Atascadero Mutual Water Company, and City of San Luis Obispo. As discussed in previous studies, the Nacimiento Water Supply Project was not extended south past the City of San Luis Obispo.
3.4.2. Institutional and Regulatory Constraints
The project is fully subscribed by existing participants and capacity must be acquired from current participants without adding pipelines or pumping facilities to deliver more water. However, participants are not using their full allocations. County staff have noted the participants are working to develop a surplus water sales program that would support transfers of Nacimiento Water Project water to non-participants within the central coast region.
To transfer Nacimiento Water, a new pipeline would be required connecting the City of San Luis Obispo to Lopez Reservoir for treatment at Lopez Water Treatment Plant. Another approach could be construction of a new pipeline from the City of San Luis Obispo to the Avila area currently served by the Lopez Project.
Alternatively, if no new pipeline was constructed the City would need to be able to exchange Nacimiento Water for State Water through existing Zone 3 partners. However, there are no Zone 3 partners who are also customers of the Nacimiento Water Project.
3.4.3. Infrastructure
An exchange of State Water for Nacimiento Water would not require new pipelines or connections, in theory.
However, there are no partners in both projects who could facilitate this transfer other than SLOCFCWCD who may have the potential to facilitate transfers or exchanges.
3.4.4. Feasibility
This alternative should not be explored further at this time since there are no appropriate partners engaged in both the Nacimiento Water Project and State Water Project, and no Nacimiento Water is currently available.
San Luis Obispo County staff has noted SLOCFCWCD has the capability to purchase additional Nacimiento water from Monterey County Water Resources Agency beyond the current Nacimiento Water Project contracted amount. The City should continue to engage with the County in case plans are developed to extend the Nacimiento Water Project to south San Luis Obispo County or new partnerships arise to facilitate water exchange through the Zone 3 system.
3.5 Central Coast Blue
3.5.1. Background
The Preliminary Engineering Report for Central Coast Blue (CCB PER, WSC/Carollo, 2021) provided background information for this Study. The Central Coast Blue Project is intended to protect the Northern Cities
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 3-6 Management Area of the Santa Maria River Valley Groundwater Basin against groundwater contamination from seawater intrusion and augment groundwater supply. The project involves the construction of an advanced water purification facility (AWPF) that will treat effluent from the Pismo Beach Wastewater Treatment Plant (PBWWTP) and the SSLOCSD Wastewater Treatment Plant (SSLOCSD WWTP) to Title 22 standards for indirect potable reuse for groundwater injection into the SMGB. Participants of the project include the Cities of Pismo Beach, Arroyo Grande, and Grover Beach which are members of the Northern Cities Management Area (NCMA).
The project would be implemented in two phases. Phase 1 will include the construction of the AWPF, five injection wells and associated monitoring wells, pipelines, and the conveyance system. Only effluent from the PBWWTP would be treated in this phase. Phase 2 will increase the AWPF capacity to process effluent from SSLOCSD WWTP and incorporate two additional injection wells. The project will increase water supply reliability of the NCMA by injecting 900 AFY during Phase 1 and a total of 3,500 AFY when Phase 2 is completed.
3.5.2. Water Quality and Reliability
The SMGB provides groundwater for the NCMA agencies. Water supply reliability is limited by drought conditions, seawater intrusion, and overall groundwater level reductions in the Santa Maria Valley Groundwater Basin. Since 2009 the NCMA agencies have reduced groundwater pumping in efforts to prevent seawater intrusion. The Central Coast Blue Project will increase groundwater supply and reliability for the NCMA and improve the overall water quality by injecting highly purified recycled water that complies with Title 22 standards and the Central Coast Regional Water Quality Control Board requirements for minerals and drinking water maximum contaminant levels into the SMGB.
The Central Coast blue project would inject up to 900 AFY of purified water in Phase 1 and 4,390 AFY in Phase II. A groundwater model has been developed to determine how much water could be extracted at these two phases of project implementation without negatively impacting the groundwater basin. Results of the modeling analysis indicate the agencies will be able to extract as much water as they are injecting, and possibly more, without causing seawater intrusion.
The City of Arroyo Grande has agreed to participate to a 25% level in the Phase I project, which is noted as 225 - 250 AFY of expected benefit for the City in the September 14, 2021, Staff Report to City Council.
3.5.3. Institutional or Legal Constraints
Operating and management agreements are being developed among the Cities of Arroyo Grande, Pismo Beach, and Grover Beach for completion of permitting, design, construction, and management of Central Coast Blue. Permitting and regulatory constraints have been identified by the project stakeholders and are being addressed as part of the implementation strategy.
3.5.4. Infrastructure
The Central Coast Blue Project will require the construction of the AWPF which will utilize ultrafiltration, reverse osmosis, and UV disinfection with advanced oxidation processes for water treatment and the development of injection and monitoring wells. The project will also require additions to the PBWWTP and the SSLOCSD WWTP infrastructure such as additional treatment facilities, a conveyance system, and multiple pump stations.
Existing extraction wells would be utilized to deliver water to the City.
3.5.5. Cost
A cost analysis was prepared for the project that assumed a 1% interest rate over a 30-year payback period.
The total cost for Phase 1 after injection is $2,400/ AF and $1,800/ AF for Phase 2. Total cost includes capital cost, annualized capital cost, and annualized O&M cost. The PER notes the Phase 1 cost “before injection” is $3,400 AFY, since 900 AFY would be injected but the PER states this will result in a yield of 1,700 AFY of groundwater that can be extracted without increasing potential seawater intrusion.
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3.5.6. Additional Considerations
The City could improve reliability by exchanging Central Coast Blue allocation for State Water and/or Lopez Water. As discussed in Section 3.2, in the future, Lopez Project participants will have the ability to use State Water to offset their usage of Lopez Water, then store their unused Lopez Water in Lopez Reservoir. This could allow the City to store unused water they have exchanged for their Central Coast Blue allocation.
Exchanging Central Coast Blue allocation for State Water and/or Lopez Water could also provide higher water quality. Both surface water supplies have lower mineral content and hardness than groundwater.
3.6 Recycled Water “Scalping Plant” Concept
3.6.1. Background
In a June 24, 2021, letter to City Council, Hartman Engineering identified an option for a “scalping plant”, defined in the letter as “decentralized treatment plant(s) which can provide recycled water to the City of Arroyo Grande without the added infrastructure of developing large scale water treatment facilities and the associated new pipe networks.” The letter recommended locating the scalping plant near Arroyo Grande High School and surrounding agricultural fields where raw wastewater could be extracted from a SSLOCSD sewer trunk main and treated for irrigation use. This water would be exchanged for groundwater in order to allow the City to extract unused groundwater. The project could be phased to produce up to 400 AFY according to the letter.
3.6.2. Water Quality and Reliability
The development of a scalping plant would provide a reliable water supply for irrigation. The letter states that this project could reduce groundwater pumping by agricultural businesses and naturally reduce seawater intrusion potential by providing recycled water as an alternative.
Mineral content could be a challenge for agricultural users, depending on the crops in production. High total dissolved solids and chlorides can present a challenge as noted in previous recycled water studies. This concern could be alleviated by blending with groundwater. However, this would reduce the beneficial groundwater extraction offset.
There may also be concern from potential consumers about use of treated wastewater for food crops. Users would also be required to obtain permitting for recycled water use and meet Title 22 requirements for placement of irrigation systems and for prevention of cross-connection with potable water supplies.
3.6.3. Institutional or Legal Constraints
The letter claims the permitting process for decentralized treatment plants have a streamlined regulatory pathway with the Regional Water Quality Control Board (RWQCB). One of the key benefits identified in the letter is that scalping plant designs have the ability to be scalable to meet current and future demands without excessive permitting limitations.
Since the plant would discharge waste to the existing SSLOCSD trunk mains, no Waste Discharge Requirement Orders would be necessary. However, a Title 22 Engineering Report will be necessary to receive RWQCB approvals for recycled water treatment and delivery. The project would also require California Environmental Quality Act review and any other permits for treatment, pipelines, pump stations, and storage facility construction.
In order to provide a quantifiable water supply benefit to the City, contracts with agricultural users would be necessary. Users would need to agree to reduce groundwater pumping by a 1:1 ratio to delivered recycled water. The City would need to have the right to extract this exchanged water from their wells.
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3.6.4. Infrastructure
The letter notes that the key advantage of a scalping plant is its limited infrastructure requirements. The scalping plant would not require the development of a large-scale water treatment facility. As envisioned by the letter’s author, the scalping plant would consist of a packaged membrane bioreactor system with disinfection and pumping and would utilize the existing network of irrigation pipe to distribute recycled water.
The letter assumes existing pipe is nearby and available for connecting to the plant.
3.6.5. Cost
Cost cannot be accurately estimated at this time due to the range of variables, but cost components are summarized below:
• Capital cost of scalping plant (including planning, design, and construction) • Operation and maintenance of scalping plant.
In a similar project developed for a community in Madera County, a 0.25 MGD (280 AFY) recycled water treatment facility was constructed for $6.5M construction cost. Assuming 30-year financing at 1.5% (recent State Water Resources Control Board State Revolving Loan Fund terms), this would result in annual debt service of $270,000 or $970/AF. The following table summarizes operation and maintenance costs projected for the first year of operation.
Table 3-1 Example Estimated First-Year O&M Costs for 280 AFY Recycled Water Treatment Facility Category Cost
Labor and Materials $420,000
Utilities (Power, Water, and
Communication) $160,000
Outside Services (Sludge
Disposal, Laboratory Testing,
and Engineering)
$80,000
Regulatory Permits and Fees $33,000
Administration $74,000
Total $767,000 ($2740/AF)
Total estimated cost, including only construction and operation/maintenance, for the recycled water plant in Madera County is $3,710/AF for this 280 AFY facility. It is likely the cost per AF for a 400 AFY facility would be lower due to economy of scale and the ability to discharge solids back to the collection system instead of requiring offsite disposal. First year of operation tends to be higher until a treatment system reaches a steady state of performance and less operator time is required. However, this cost does not include land acquisition, resource agency permits, design, financing, recycled water distribution pipelines, or other costs beyond those identified above. This cost opinion is considered adequate as a conceptual, planning-level cost until preliminary design is performed.
3.6.6. Feasibility
While the project is feasible, developing planning-level costs would require preliminary design. No costs were presented in the letter addressed to Council.
The City would need to identify interested customers before proceeding with this alternative. Discussions with potential irrigation users would be required to determine if they are likely to reduce groundwater pumping in _____________________________________________________________________________________
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 3-9 exchange for recycled water. This has proven to be a challenge in similar projects since agricultural businesses are often concerned about committing to reducing their water usage and sometimes have concerns regarding safety and quality of recycled water, particularly mineral quality.
3.7 Water Conservation
As discussed in Section 1.3 of this Study, the City recorded 2020 deliveries that were 24% or approximately 550 AFY lower than predicted. This is due to the City’s conservation efforts, including the tiered rate structure, restrictions to irrigation during drought conditions, rebate programs such as “cash for grass”, and retrofits of low flow fixtures. Further reduction through water conservation would require more stringent restrictions and penalties for using excess water. It is difficult to predict how the City could further reduce water consumption beyond the current level of success.
3.8 Stormwater Capture
3.8.1. Background
The San Luis Obispo County Stormwater Resource Plan (SWRP, 2020, County of San Luis Obispo Public Works Department) identified and prioritized stormwater and dry weather runoff capture projects in the County, including the City of Arroyo Grande. The SWRP provides the basis for this discussion.
The City is located within the Arroyo Grande/Pismo Creeks Watershed Group for stormwater planning efforts.
It is one of nine Watershed Groups identified in San Luis Obispo County. The Arroyo Grande Creek watershed has a total drainage area of 103 square miles (mi2) of which 68 mi2 is above Lopez Dam.
The SWRP identified the following projects within the Watershed Group:
• Stormwater Infiltration Basins
• Pismo Preserve Roads Improvement Project
• Oceano Drainage Improvement Project
• South Halcyon Green/Complete Street
• Corbett Creek Floodplain and Stream Restoration Project Of these projects, only the infiltration basins were identified as having a water supply benefit. No cost was identified but a benefit of 26 AFY was estimated across the Watershed Group, which includes the Cities of Arroyo Grande, Grover Beach, Pismo Beach, community of Oceano, and other unincorporated areas of San Luis Obispo County.
3.8.2 Water Quality and Reliability
Surface flow from Arroyo Grande Creek would be the primary water supply under this alternative. Arroyo Grande Creek supply is subject to drought conditions and is strongly dependent on releases at Lopez Dam.
The SWRP notes water quality is “generally good but for high concentrations of nitrate and orthophosphate, and marginal temperatures in the lowermost reaches.” Orthophosphate loading to groundwater would likely be reduced through adsorption during percolation but nitrate could have an impact to groundwater if this alternative is implemented.
3.8.3 Infrastructure and Regulatory Constraints
Arroyo Grande Creek flow is regulated by releases from Lopez Dam. Operations have been altered since the mid-1980s to improve flow conditions in the stream in order to enhance habitat. The SWRP notes these conditions are “likely providing a disproportionate amount of the suitable steelhead rearing habitat in the County, and thus are potentially high priority areas for protection and habitat enhancement.” Therefore, any attempts to retain flows to or along Arroyo Grande Creek could affect endangered species habitat and would require environmental review.
_____________________________________________________________________________________ City of Arroyo Grande – Water Supply Alternatives Study Page | 3-10 Permitting for new pipelines, open channels, infiltration basins, or modifications to existing basins would be required. Project-specific review would be necessary to identify permitting and regulatory requirements.
3.8.4 Cost
Total cost and cost per AFY cannot be determined at this time, but capital cost of new basins, open channels, and piping (including planning, design, and construction) and cost of operation and maintenance should be considered.
3.8.5 Feasibility
Water supply benefit appears to be very low, considering the entire Watershed Group would only realize an estimated 26 AFY of additional water supply. However, these projects could be pursued as new development occurs or as existing basins are improved or upgraded in the future.
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CONCLUSIONS AND RECOMMENDATIONS
4.1 Conclusions
The City has adequate water supply under normal and three-year drought conditions per the 2015 UWMP.
However, acquiring an additional 250 AFY could allow the City to meet future demands while reducing reliance on native groundwater.
This Study analyzed the following water supply alternatives to meet future water demand under drought conditions and to provide redundancy:
• State Water Project
• OCSD Supply
• Interagency Connections
• Nacimiento Water Project
• Central Coast Blue
• Recycled Water “Scalping Plant” Concept
• Water Conservation
• Stormwater Capture
The most feasible water supply alternatives appear to be the following:
• Short-Term:
o Partnering with Oceano Community Services District on a short-term water supply agreement. o Pursuing an emergency connection with GSWCR.
• Long Term:
o Participation in Central Coast Blue.
o Negotiation with OCSD for long-term water purchase.
o Negotiation with GSWCR and NCSD for supplemental water after an emergency connection is pursued with GSWCR.
State Water Project and Nacimiento Water Project participation do not appear to be feasible at this time. City staff will continue to engage with County staff to identify potential opportunities to partner and acquire water from either supply if it becomes available.
The Scalping Plant Concept requires negotiation with potential agricultural users prior to beginning planning and design work. Customers willing to reduce groundwater pumping in exchange for recycled water are critical to success.
The City’s water conservation program has been very successful. It is difficult to determine how much additional enforcement effort, rebates, or incentive programming would be required to further reduce customer demand.
Stormwater capture does not appear to provide a significant supply of water to the City based on the San Luis Obispo County Stormwater Resource Plan. However, it could be pursued as new development continues and as existing stormwater basins are modified and low impact development standards are implemented.
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4.2 Recommendations
The following next steps are recommended to continue developing the City’s water supply portfolio:
• Continue to engage in Central Coast Blue. Pursue potential delivery of State Water or Lopez Water in exchange for Central Coast Blue allocation.
• Begin development of a Memorandum of Understanding with GSWCR for planning, design, and construction of an emergency interconnection.
• Begin initial discussions with GSWCR and NCSD for purchase of excess Nipomo supplemental water. • Negotiate with OCSD on a temporary water supply agreement. • Engage with OCSD to explore long-term water purchase. • Approach potential agricultural customers to discuss exchange of recycled water for reduced groundwater pumping. This will determine if the Recycled Water “Scalping Plant” Concept is viable. • Continue to regularly engage with County staff in case surplus Nacimiento or State Water is available and could be transferred to the City.