City Council Meeting - April 09, 2024
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a
Closed Session Announcements
The City Attorney will announce any reportable action from the following meeting:
March 26, 2024
Conference with Real Property negotiators pursuant to Government Code Section 54956.8:
Property: 400 West Branch Street, Arroyo Grande
Agency negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director; Isaac Rosen, City Attorney Negotiating parties:
- Dev Patel, on behalf of Kamla Hotels
- The Housing Authority of San Luis Obispo/People’s Self-Help Housing Under negotiation: Price and terms of payment
5.b
Ordinances read in title only
6. SPECIAL PRESENTATIONS
6.a
Honorary Proclamation Declaring the Month of April 2024 as "National Sexual Assault Awareness Month"
1. CC 2024-04-09 Honorary Proclamation Sexual Assault 2024.pdf
6.b
Honorary Proclamation Declaring April 26, 2024 as "Arbor Day"
1. CC 2024-04-09 Honorary Proclamation Arbor Day.pdf
6.c
City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar:
https://us02web.zoom.us/j/86752345420
; Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Consideration of Cash Disbursement Ratification
1. CC 2024-04-09 Cash Disbursement Ratification(2).pdf
2. CC 2024-04-09 Attachment 1 - Cash Disbursement Ratification(2).pdf
3. CC 2024-04-09 Attachment 2 - Cash Disbursement Ratification(2).pdf (VALENTINE)
Recommended Action:
Ratify the attached listing of cash disbursements for the period of March 1 through March 15, 2024.
9.b
Consideration of Statement of Investment Deposits
1. CC 2024-04-09 Statement of Investment Deposits.pdf
2. CC 2024-04-09 Attachment 1 - Statement of Investment Deposits.pdf (VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of February 29, 2024, as required by Government Code Section 53646(b).
9.c
Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy
1. CC 2024-04-09 Reserve Fund Balance Policy.pdf
2. CC 2024-04-09 Attachment 1 - Proposed Resolution.pdf (VALENTINE)
Recommended Action:
Adopt a Resolution updating the Fund Balance and Reserve Policy.
9.d
Consideration of an Amendment to the Agreement with A-Town AV for the Council Chamber Audio/Video System Upgrade Project and Approval of a Budget Increase Request
1. CC 2024-04-09 Chamber Audio Video Upgrade Project Amendment.pdf
2. CC 2024-04-09 Attachment 1 - Amendment to A-town AV Professional Services Agreement.pdf
3. CC 2024-04-09 Attachment 1 EX A.pdf
4. CC 2024-04-09 Attachment 2 - A-Town Agreement.pdf
(VALENTINE)
Recommended Action:
1) Approve an Amendment to the Agreement with A-Town AV for design and installation services for an automated Audio/Video system (Attachment 1); 2) Approve a budget adjustment request in the amount of $58,800; and 3) Find the action exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and that none of the exceptions to the Class 1 exemption apply.
9.e
Approval of Minutes
1. Post-Meeting Minutes - CC_Mar12_2024 - English.pdf
2. Post-Meeting Minutes - CC_Mar26_2024 - English.pdf
(MATSON)
Approve the minutes of the Regular City Council Meetings of March, 12, 2024, and March 26, 2024, as submitted.
9.f
Consideration of a Resolution Authorizing the Acceptance of a Tobacco Grant Award
1. CC 2024-04-09 PD Tobacco Grant.pdf
2. CC 2024-04-09 Attachment 1 - Proposed Resolution Tobacco Grant.pdf
3. CC 2024-04-09 Attachment 1 Exhibit A - Resolution Tobacco Grant.pdf
4. CC 2024-04-09 Attachment 2 - Tobacco Grant Award Notification.pdf (MARTINEZ)
Recommended Action:
Adopt a Resolution authorizing the Chief of Police to execute an agreement with the California Department of Justice for the receipt of grant funding through the California Healthcare Research and Prevention Tobacco Tax Act of 2016 (Prop. 56) to support local efforts to reduce the illegal sale of tobacco products in the City.
9.g
Consider Five Cities Fire Authority Apparatus Bay Doors Replacement Project, PW 2023-11, Notice of Award
1. CC 2024-04-09 FCFA Apparatus Bay Doors Replacement Project Award(1).pdf
2. CC 2024-04-09 Attachment 1 - Bid opening log sheet(1).pdf (ROBESON)
Recommended Action:
1) Award the contract for the FCFA Apparatus Bay Doors Replacement Project to Santa Barbara Overhead Doors in the amount of $117,875; 2) Authorize the City Manager to approve change orders of 10% of the contract, $11,788, for unanticipated costs during the construction phase of the project; 3) Approve one budget adjustment totaling $130,000 of ARPA Funds; and 4) Determine that this Project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301.)
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
11.a
Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
1. CC 2024-04-09 Discussion of City Water Supply and Future Resources.pdf
2. CC 2024-04-09 Attachment 1 - Water Supply Alternatives Study Update dated November 12, 2021.pdf (DOWNING)
Recommended Action:
1) Receive and file a discussion of City water supply and future water resources; 2) Approve a budget amendment totaling $514,200; and
3) Provide direction as necessary.
12. NEW BUSINESS
None.
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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