CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, April 23, 2024, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://us02web.zoom.us/j/86752345420
Please click the link above to join the Zoom Meeting:
Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
This City Council meeting is being conducted in a hybrid in-person/virtual format. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and and streamed on the City's YouTube Channel.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring May 2024 as "Asian American and Native Hawaiian/Pacific Islander Heritage Month"
6.b Honorary Proclamation Declaring May 2024 as "Mental Health Awareness Month"
6.c Honorary Proclamation Declaring May 5-11, 2024 as "Public Service Appreciation Week"
6.d City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Central Coast Blue Regional Recycled Water Authority Board
3. Five Cities Fire Authority
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
2. 3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.c COUNCIL MEMBER BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.d COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Governmental Affairs Committee
3. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide
public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar: https://us02web.zoom.us/j/86752345420; Webinar ID: 867 5234 5420
•
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
•
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 3 minutes or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Consideration of Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2024.
9.b Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of April 9, 2024, as submitted.
9.c Consideration of Cancellation of July 9, 2024 City Council Meeting (DOWNING)
Recommended Action:
Cancel the regularly scheduled City Council meeting of July 9, 2024.
9.d Review and Adoption of a Resolution Authorizing the Recurring Annual Display of Specified Commemorative Flags at City Hall and Heritage Square Park
(DOWNING)
Recommended Action:
Adopt a Resolution authorizing the City to display the commemorative flags specified therein on a recurring annual basis, in accordance with all policies and procedures established in the City’s adopted Flag Policy.
9.e Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.f Consideration of Acceptance of the 2022 Concrete Repair Project, PW 2022-07 (ROBESON)
Recommended Action:
1) Accept the project improvements as constructed by JJ Fisher Construction, Inc. in accordance with the plans and specifications for the 2022 Concrete Repair Project, PW 2022-07;
2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
10. PUBLIC HEARINGS
10.a Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25
(BOHLKEN)
Recommended Action:
1) Conduct a public hearing to receive public comment and protests regarding the City Council’s intention to continue the AGTBID and levy an annual assessment for FY 2024- 25;
2) Determine whether a legally sufficient number of protests have been made; 3) If a legally sufficient protest is not made, adopt a Resolution levying an annual assessment for the AGTBID for FY 2024-25;
4) Adopt a Resolution approving the FY 2024-25 operating budget for the AGTBID; and 5) Determine that conducting a public hearing to adopt a Resolution to levy and collect assessments and adopting a Resolution to approve the AGTBID operating budget is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.).
10.b Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project
(ROBESON)
Recommended Action:
Conduct a public hearing and adopt a Resolution of Necessity declaring that the acquisition by eminent domain of TCE interests in certain real property, more particularly described as Assessor Parcel Numbers 007-482-006, 007-481-011, 007-482-026, 006- 311-056, and 006-311-067 (collectively the “Property”), may be necessary for the Project..
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
(VALENTINE)
Recommended Action:
Provide direction on the proposed 5-Year CIP Budget and the expenditures funded by the 5-Year Measure O 2006 Sales Tax Fund Expenditure Program.
12.b Consider Results of Community Survey for a Potential Future Revenue Measure (DOWNING)
Recommended Action:
Review and file the Community Survey Results Summary.
13. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City's YouTube Channel and recorded for replay on
Arroyo Grande’s Government Access Channel 20.
Item 6.a.
Item 6.b.
Item 6.c.
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Administrative Services Director BY: Lynda Horejsi, Accounting Manager
SUBJECT: Consideration of Cash Disbursement Ratification DATE: April 23, 2024
SUMMARY OF ACTION:
Review and ratify cash disbursements for the period of March 16 through March 31, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $2,876,899.05 fiscal impact for the period of March 16 through March 31, 2024, that includes the following items:
Accounts Payable Checks $ 2,403,300.40
Payroll & Benefit Checks $ 473,598.65
RECOMMENDATION:
Ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2024.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2023-24 budget.
Item 9.a.
City Council
Consideration of Cash Disbursement Ratification
April 23, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. March 16 through March 31, 2024 – Accounts Payable Check Register
2. March 22, 2024 – Payroll & Benefit Check Register
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name1 03/22/2024 300523 $ 362.50 FCFA A/C REPAIR 010.4213.5303 ALPINE REFRIGERATION2 03/22/2024 300523 300.00 FIRE-PPE ROOM EXHAUST FOUND BAD MOTOR 010.4213.5303 ALPINE REFRIGERATION 3 03/22/2024 300524 379.04 EMPLOYEE WELLNESS SUPPLIES 010.4201.5303 AMAZON CAPITAL SERVICES4 03/22/2024 300524 148.04 PATROL SUPPLIES 010.4203.5255 AMAZON CAPITAL SERVICES5 03/22/2024 300524 263.22 SOCIAL MEDIA / OFFICE SUPPLIES 010.4201.5201 AMAZON CAPITAL SERVICES6 03/22/2024 300524 207.62 OFFICE SUPPLIES 010.4201.5201 AMAZON CAPITAL SERVICES7 03/22/2024 300525 29,553.00 ANIMAL SVCS CONTRACT-QTR 3 FY2 010.4201.5321 ANIMAL SERVICES8 03/22/2024 300526 167.92 03/24 COMMUNICATIONS MAINT. 010.4204.5606 APPLIED TECHNOLOGY GROUP INC9 03/22/2024 300526 150.00 HILLCREST SITE SVC 010.4204.5606 APPLIED TECHNOLOGY GROUP INC10 03/22/2024 300527 184.34 ACCT#238451-01839190 RADIO 010.4145.5403 AT & T11 03/22/2024 300528 71.99 BAN#9391033183 805-473-2198 010.4201.5403 AT&T12 03/22/2024 300528 60.56 BAN#9391033184 805-473-5100 010.4201.5403 AT&T13 03/22/2024 300528 206.72 BAN#9391033187 805-481-6944 010.4201.5403 AT&T14 03/22/2024 300529 134.39 03/24 TOWER LEASE 010.4201.5303 ATC SEQUOIA LLC 15 03/22/2024 300530 1,000.00 OPI TESTING TANK'S CITY YARD 010.4305.5303 B & T SVC STN CONTRACTORS, INC16 03/22/2024 300530 2,200.00 ANN. MONITOR CERT TEST FOR DIESEL GAS 010.4305.5303 B & T SVC STN CONTRACTORS, INC 17 03/22/2024 300531 8,166.34 PD-4605 - REPLACED TRANSMISSION 010.4203.5601 BACK ON THE ROAD AUTOMOBILE18 03/22/2024 300532 2,050.00 BACKGROUND & POLYGRAPH-NEW EMPLOYEE 010.4201.5315 BELLA VISTA INVESTIGATIVE SVCS 19 03/22/2024 300533 6,806.50 COMM. DEV. 010.4003.5304 BEST BEST & KRIEGER LLP 20 03/22/2024 300533 1,193.10 CITY COUNCIL 010.4003.5304 BEST BEST & KRIEGER LLP21 03/22/2024 300533 410.00 CITY MGR 010.4003.5304 BEST BEST & KRIEGER LLP22 03/22/2024 300533 4,056.50 ADMIN. SERV. 010.4003.5304 BEST BEST & KRIEGER LLP 23 03/22/2024 300533 881.50 POLICE 010.4003.5304 BEST BEST & KRIEGER LLP 24 03/22/2024 300533 18,720.00 TELECOM 010.4003.5304 BEST BEST & KRIEGER LLP25 03/22/2024 300533 14,573.16 CITY ATTY - GEN 010.4003.5304 BEST BEST & KRIEGER LLP 26 03/22/2024 300533 1,517.00 CONFLICT OF INTEREST 010.4003.5304 BEST BEST & KRIEGER LLP 27 03/22/2024 300533 2,834.50 PUBLIC WORKS 010.4003.5304 BEST BEST & KRIEGER LLP28 03/22/2024 300533 1,560.00 LITIGATION - GEN. 010.4003.5304 BEST BEST & KRIEGER LLP29 03/22/2024 300533 32.50 PROF LEGAL SVCS-CASE #24CV-004 010.4003.5304 BEST BEST & KRIEGER LLP30 03/22/2024 300533 9,595.00 PRA/ARC 010.4003.5304 BEST BEST & KRIEGER LLP31 03/22/2024 300533 9,063.00 PRA/ARC 010.4003.5304 BEST BEST & KRIEGER LLP32 03/22/2024 300534 156.68 WATER SVC DOOR HANGERS 640.4710.5306 BURDINE PRINTING (DBA)33 03/22/2024 300535 2,904.00 2023 USE TAX 010.0000.2014 CA DEPT OF TAX & FEE ADMIN34 03/22/2024 300536 64.00 LIVESCAN/FINGERPRINT-PRE-EMPLOYMENT 010.4204.5329 CA ST DEPT OF JUSTICE35 03/22/2024 300536 93.00 LIVESCAN/FINGERPRINT-PD IN/OUT 010.4204.5329 CA ST DEPT OF JUSTICE36 03/22/2024 300537 28.86 PD-4618 - PARTS 010.4203.5601 CARQUEST AUTO PARTS37 03/22/2024 300538 65.00 02/24 REIMB. JUIJITSU 010.4203.5501 JASON CASTILLO38 03/22/2024 300539 6,069.16 50% DOWN PYMT-ROTARY TREE 010.4307.5303 CENTRAL COAST ILLUMINATIONS
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name39 03/22/2024 300540 $ 593.36 SVC CALL-PD ROLLING GATES 010.4201.5605 CREATIVE FENCE CO.40 03/22/2024 300540 1,850.00 REPAIR TO RESERVOIR # 4 SECURITY FENCING 640.4712.5609 CREATIVE FENCE CO.41 03/22/2024 300540 1,750.00 REPAIR TO RESERVOIR # 2 SECURITY FENCING 640.4712.5609 CREATIVE FENCE CO.42 03/22/2024 300541 129.57 NET BILL CC TRANS 612.4610.5555 DATAPROSE LLC43 03/22/2024 300541 400.00 NET BILL MO. MAINT 640.4710.5303 DATAPROSE LLC44 03/22/2024 300541 518.28 NET BILL CC TRANS 640.4710.5555 DATAPROSE LLC45 03/22/2024 300541 1,785.67 2/1/24 - 2/29/24 UTILITY BILL 640.4710.5208 DATAPROSE LLC46 03/22/2024 300542 621.24 TUITION REIMBURSEMENT 010.4201.5502 ANTHONY ESTRADA47 03/22/2024 300543 375.00 TRAINING-ICI COURSE 3/25-3/29 010.4204.5501 ANTHONY ESTRADA48 03/22/2024 300544 1,171.97 4"VALVE, COUPLING, BOLT& NUT 640.4712.5610 FAMCON PIPE AND SUPPLY INC49 03/22/2024 300545 50.00 2024 MEMBERSHIP RENEWAL-MARTINEZ 010.4201.5503 FBI NCCA50 03/22/2024 300546 60.00 PD-4608 - SENSOR INSTALLATION 010.4203.5601 FIGUEROA'S TIRES51 03/22/2024 300547 5,590.00 GASBS 68 RPTS 2024-CITY 010.4120.5303 FOSTER & FOSTER INC 52 03/22/2024 300547 4,410.00 GASBS 68 RPTS 2024 - FCFA 010.0000.1111 FOSTER & FOSTER INC53 03/22/2024 300548 874.97 CONTR. SERV-3 QTR 010.4120.5303 HINDERLITER, DE LLAMAS & ASSOC54 03/22/2024 300548 57.40 AUDIT SERV. - SALES TAX QTR 3 010.4120.5303 HINDERLITER, DE LLAMAS & ASSOC 55 03/22/2024 300548 203.49 AUDIT SERVICES - TRANS. TAX 218.4101.5303 HINDERLITER, DE LLAMAS & ASSOC 56 03/22/2024 300548 430.96 CONTRACT SERV-3 QTR 218.4101.5303 HINDERLITER, DE LLAMAS & ASSOC57 03/22/2024 300549 285.31 FLEET MAINT. SUPPLIES 010.4203.5601 JB DEWAR, INC58 03/22/2024 300549 63.44 FUEL 010.4203.5608 JB DEWAR, INC59 03/22/2024 300549 103.78 FUEL 010.4203.5608 JB DEWAR, INC60 03/22/2024 300549 38.34 FUEL 010.4203.5608 JB DEWAR, INC61 03/22/2024 300549 166.80 FUEL 010.4203.5608 JB DEWAR, INC62 03/22/2024 300550 13,993.75 ACTIVE TRANSPORTATION PLAN 350.5695.7701 KTUA63 03/22/2024 300551 112.00 BASKETBALL SCORER- 7 GAMES X $16 010.4424.5352 JHADE LA PAZ 64 03/22/2024 300552 1,941.00 PROFESSIONAL SERVICES THRU 1/31/24 FCFA 010.0000.1111 LIEBERT, CASSIDY, WHITMORE 65 03/22/2024 300553 1,462.30 02/24 ZUMBA & BARRE 010.4424.5351 HEIDY MANGIARDI66 03/22/2024 300554 140.08 1/4 CU YD 5.5 SACK CONCRETE 220.4303.5613 MIER BROS LANDSCAPE PRODUCTS 67 03/22/2024 300555 23.69 SPRAYPAINT, GOOF OFF 010.4213.5604 MINER'S ACE HARDWARE, INC68 03/22/2024 300555 262.78 CITY HALL -FILL VALVE, TEXTURE 010.4213.5604 MINER'S ACE HARDWARE, INC69 03/22/2024 300555 17.31 (8) WIRE ROPE 010.4430.5605 MINER'S ACE HARDWARE, INC70 03/22/2024 300555 83.98 PLASTIC FILM, MASKING TAPE, ROSIN PAPER 010.4213.5604 MINER'S ACE HARDWARE, INC71 03/22/2024 300555 15.06 (2) 5 GALL BUCKETS 010.4213.5604 MINER'S ACE HARDWARE, INC72 03/22/2024 300556 1,852.50 11/23 PROFESSIONAL SERVICES-PLAN/MAP CHECKING 010.4301.5303 MNS ENGINEERS INC73 03/22/2024 300557 247.07 COPIER METER READ 1/28-2/27 010.4204.5602 OFFICE174 03/22/2024 300558 16.94 484 BAKEMAN LN 219.4460.5304 PACIFIC GAS & ELECTRIC 75 03/22/2024 300559 200.00 01/24 PARKING CITATION PROCESS 010.4204.5303 PHOENIX GROUP76 03/22/2024 300560 33.10 BUSINESS LICENSE REFUND 010.0000.4050 PLANT IVY CATERING
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name77 03/22/2024 300561 $ 100.00 BILINGUAL TESTING - PERMIT TECH 010.4110.5303 KARIN PRAGER78 03/22/2024 300562 117.43 UNIFORMS-POLO SHIRTS 010.4204.5272 RANGE MASTER79 03/22/2024 300562 97.84 UNIFORMS-NAME BARS 010.4203.5272 RANGE MASTER80 03/22/2024 300563 65.34 COUNCIL CHAMBERS WATER 010.4213.5303 READYREFRESH BY NESTLE81 03/22/2024 300564 15.00 03/24 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER82 03/22/2024 300564 15.00 02/24 REVERSE OSMOSIS RENTAL 010.4201.5303 RICHETTI COMPLETE WATER83 03/22/2024 300565 728.00 W/E 3/8/24 ACTG/HR SUPPORT 010.4120.5303 ROBERT HALF84 03/22/2024 300566 139.34 LODGING REIMB. - FCFA CHIEF INTERVIEW 010.0000.1111 RODNIE ROBERTS85 03/22/2024 300567 4,652.81 AMMUNITION 010.4204.5255 SAN DIEGO POLICE EQUIPMENT CO86 03/22/2024 300568 63.14 (1) 2.5 GALL HERBICIDE 220.4303.5613 SITEONE LANDSCAPE SUPPLY LLC 87 03/22/2024 300569 44.50 01/24 PARKING CITATION REV DIST 010.0000.4203 SLO COUNTY AUDITOR-CONTROLLER88 03/22/2024 300570 32.00 BASKETBALL SCOREKEEPER 2 GAMES 010.4424.5352 ZACHARY SORIANO 89 03/22/2024 300571 366.06 18 V BATT, IMPACT DRIVE, PLIER 010.4305.5603 TCA TOOLS INC90 03/22/2024 300571 366.05 18 V BATT, IMPACT DRIVE, PLIER 010.4305.5273 TCA TOOLS INC91 03/22/2024 300572 75.00 INVESTIGATIVE SERVICES 010.4204.5303 TRANSUNION RISK92 03/22/2024 300573 696.21 PAYROLL FOR: W/E 3/10 PW MAINTENANCE WORKER 010.4420.5303 UNITED STAFFING ASSOC.93 03/22/2024 300574 369.84 MILEAGE REIMBURSEMENT CPRS CONFERENCE 010.4424.5252 CARRIE VAN BEVEREN 94 03/22/2024 300575 1,229.25 ACCT#208620661-00002 PD CELL PHONES 010.4201.5403 VERIZON WIRELESS95 03/22/2024 300575 74.07 ACCT#208620661-00004 CIM CELL PHONES 010.4421.5602 VERIZON WIRELESS96 03/22/2024 300576 (171.37) 01/24 CITY ADMIN FEE 010.0000.4771 VISIT SLO CAL97 03/22/2024 300576 8,568.28 01/24 TMD ASSESSMENT REMITTANCE 761.0000.2007 VISIT SLO CAL98 03/22/2024 300577 109.40 DOC. SHREDDING SERVICE 010.4201.5303 VITAL RECORDS CONTROL99 03/22/2024 300578 3,800.00 FCFA-REPLACE WATER HEATER 010.4213.5303 WATERBOYS PLUMBING100 03/22/2024 300579 614.05 COPY MACHINE LEASE PAYMENT 010.4201.5803 WELLS FARGO VENDOR FINANCIAL 101 03/22/2024 300580 1,124.05 GAS DETECTOR 612.4610.6201 WINEMA INDUSTRIAL &102 03/22/2024 300580 187.42 1 CASE WIPES 640.4712.5255 WINEMA INDUSTRIAL & 103 03/22/2024 300580 94.95 FIRST AID SUPPLIES 640.4712.5255 WINEMA INDUSTRIAL &104 03/22/2024 300581 169.00 REFUND- SOCCER 010.0000.4605 SARA ZEPEDA105 03/22/2024 300582 59,409.35 FEDERAL WITHHOLDING 011.0000.2104 CITY OF ARROYO GRANDE106 03/22/2024 300582 15,023.46 MEDICARE 011.0000.2105 CITY OF ARROYO GRANDE107 03/22/2024 300582 62,111.80 SOCIAL SECURITY 011.0000.2105 CITY OF ARROYO GRANDE108 03/22/2024 300583 5,187.23 CASDI 011.0000.2111 CA ST EMPLOYMENT DEVEL DEPT109 03/22/2024 300583 24,236.71 STATE WITHHOLDING 011.0000.2108 CA ST EMPLOYMENT DEVEL DEPT110 03/22/2024 300584 458.76 DEPT OF CHILD SUPPORT SERVICES 011.0000.2114 CA STATE DISBURSEMENT UNIT111 03/22/2024 300585 135.00 ROTH - AFTER TAX 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP112 03/22/2024 300585 916.66 DEFERRED COMPENSATION - ER 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP113 03/22/2024 300585 11,448.72 DEFERRED COMPENSATION - EE 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP114 03/22/2024 300585 196.89 ROTH % - AFTER TAX 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name115 03/22/2024 300585 $ 6,694.62 DEFERRED COMPENSATION - EE % 011.0000.2117 PLAN ID 302419 ICMA RETIREMENT CORP116 03/22/2024 300586 (0.04) ROUNDING DIFFERENCE 010.0000.4818 PERS - RETIREMENT117 03/22/2024 300586 58,320.57 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT118 03/22/2024 300586 1,468.45 PERS Employer Pick Up 011.0000.2106 PERS - RETIREMENT119 03/22/2024 300586 42,852.00 PERS RETIREMENT 011.0000.2106 PERS - RETIREMENT120 03/22/2024 300586 497.46 PERS BUYBACK - PRE TAX 011.0000.2106 PERS - RETIREMENT 121 03/22/2024 300587 670.37 PARS 011.0000.2107 US BANK OF CALIFORNIA122 03/29/2024 300588 125,607.93 PUBLIC SAFETY CAMERA SYSTEM 350.5468.7001 ADT COMMERCIAL LLC123 03/29/2024 300589 750.00 02/24 WEBSITE STREAMING & ARCHIVING 010.4002.5303 AGP VIDEO, INC124 03/29/2024 300589 2,265.00 02/24 CABLECASTING 010.4002.5330 AGP VIDEO, INC125 03/29/2024 300590 2,253.17 FCFA BATT CHIEF LAPTOP, MONITOR 010.0000.1111 AMAZON CAPITAL SERVICES126 03/29/2024 300590 115.25 CABLES, WIRELESS MOUSE 010.4140.5602 AMAZON CAPITAL SERVICES127 03/29/2024 300591 434.90 CAR CORRAL GARDEN & BULB OUTS PLANTS & IRRIG 010.4420.5605 ARROYO GRANDE IN BLOOM INC128 03/29/2024 300592 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 KATIE AUSTIN129 03/29/2024 300593 59.00 REFUND-PSW PERMIT 010.0000.4125 KELLY AVILA130 03/29/2024 300593 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 KELLY AVILA131 03/29/2024 300593 118.00 REFUND PARK RENTAL-LESS ADMIN 010.0000.4354 KELLY AVILA132 03/29/2024 300593 262.00 REFUND-SPECIAL EVENT FEE 010.0000.4354 KELLY AVILA133 03/29/2024 300594 145.00 PD-4618 INSPECTION 010.4204.5601 BACK ON THE ROAD AUTOMOBILE134 03/29/2024 300595 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 HECTOR BARRAGAN135 03/29/2024 300596 176.50 KUBOTA PARTS-MOWER BLADES 220.4303.5603 BERCHTOLD EQUIPMENT CO136 03/29/2024 300597 57.09 BUSINESS CARDS-ASSOCIATE PLANNER 010.4130.5201 BOONE PRINTING & GRAPHICS INC137 03/29/2024 300597 57.09 BUSINESS CARDS-DEPUTY CITY CLERK 010.4102.5255 BOONE PRINTING & GRAPHICS INC138 03/29/2024 300598 32.26 CITY SHIRT-HAWKINS 010.4101.5201 BRAND CREATIVE139 03/29/2024 300599 135.00 PEST CONTROL: CITY HALL 010.4213.5303 BREZDEN PEST CONTROL, INC 140 03/29/2024 300599 194.00 PEST CONTROL: PD 010.4213.5303 BREZDEN PEST CONTROL, INC 141 03/29/2024 300599 165.00 PEST CONTROL: PW 010.4213.5303 BREZDEN PEST CONTROL, INC 142 03/29/2024 300600 32.30 (2) SHOVELS 640.4712.5273 BRISCO MILL & LUMBER YARD143 03/29/2024 300600 171.18 LUMBER- 2X4S, 4X8S SURFOAM BLADE 010.4213.5604 BRISCO MILL & LUMBER YARD144 03/29/2024 300601 32.00 FINGERPRINT/LIVESCAN-CDD PRE-EMPLOYMENT 010.4130.5316 CA ST DEPT OF JUSTICE145 03/29/2024 300601 372.00 FINGERPRINT/LIVESCAN- PD IN/OU 010.4204.5329 CA ST DEPT OF JUSTICE146 03/29/2024 300601 66.00 FINGERPRINT/LIVESCAN- PD PRE-EMPLOYMENT 010.4204.5329 CA ST DEPT OF JUSTICE147 03/29/2024 300601 49.00 FINGERPRINT/LIVESCAN-LIS PRE-EMPLOYMENT 010.4002.5316 CA ST DEPT OF JUSTICE148 03/29/2024 300602 15.00 REFUND-04/05 ROUND ROBIN PICKLEBALL 010.0000.4605 GRACE CASOLA 149 03/29/2024 300603 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 MICHELLE CASTILLO150 03/29/2024 300604 13,975.00 CCB PROPORTIONAL OPERATIONS EXPENSE 640.4710.5314 CENTRAL COAST BLUE REGIONAL151 03/29/2024 300605 61.38 ACCT#170564101 PW TV 010.4307.5303 CHARTER COMMUNICATIONS152 03/29/2024 300606 1,480.00 CROWDSTRIKE ADV DEFEND 010.4140.5303 CIO SOLUTIONS LP
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name153 03/29/2024 300606 $ 4,768.00 03/24 IT SUPPORT 010.4140.5303 CIO SOLUTIONS LP154 03/29/2024 300606 6,168.00 MICROSOFT 365 & PROJECT PLAN 3 010.4140.5607 CIO SOLUTIONS LP155 03/29/2024 300607 2,396.21 SWINGING BRIDGE EVALUATION & REHAB 350.5620.7501 CONSOR NORTH AMERICA INC156 03/29/2024 300607 42,253.91 TRAFFIC WAY BRIDGE REPLACEMENT PROJECT 350.5679.7501 CONSOR NORTH AMERICA INC157 03/29/2024 300608 65.00 REFUND-ARTS & CRAFTS CLUB 010.0000.4605 SARAH CORDOVA158 03/29/2024 300609 2,200.00 23-24 REVENUE MEASURE PROJECT MAILER 010.4101.5303 DANIEL ZIEGLER DESIGN159 03/29/2024 300610 10,000.00 DIGITAL MEDIA BUY-23-24 REVENUE MEASURE 010.4101.5303 DATA GENOMIX LLC160 03/29/2024 300611 13,000.00 ANNUAL DEBTBOOK SUBSCRIPTION 010.4120.5303 DEBTBOOK161 03/29/2024 300612 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 TAYLOR DRISKELL162 03/29/2024 300613 312,221.73 GENERATOR REPLACEMENT PROJECT AT STATION 1 350.5473.7001 ELECTRICRAFT INC163 03/29/2024 300614 3,800.00 NIXLE SUBSCRIPTION RENEWAL 010.4201.5303 EVERBRIDGE INC 164 03/29/2024 300615 66.00 PARK DEPOSIT REFUND-STROTHER 010.0000.4354 MEGAN FAIRBANKS165 03/29/2024 300616 12.59 COUPLERS, SLIP-FIX 010.4430.5605 FARM SUPPLY CO166 03/29/2024 300616 124.95 (4) STRAW WATTLES- BRIGHTON/FAIRVIEW 640.4712.5610 FARM SUPPLY CO167 03/29/2024 300617 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 ASHLIE FARMER168 03/29/2024 300618 1,334.21 TRASH CAN LINERS 010.4420.5605 FASTENAL COMPANY169 03/29/2024 300619 20,850.00 PROGRAM MANAGEMENT - CITY OF AG 010.4307.5303 FILIPPIN ENGINEERING170 03/29/2024 300620 949,000.00 04/24-06/24 CITY SHARE OF FCFA COSTS 010.4145.5313 FIVE CITIES FIRE AUTHORITY171 03/29/2024 300621 1,156.02 VISTA DEL MAR BOOSTER STN MOTOR 640.4712.5610 GRAINGER, INC172 03/29/2024 300622 20,586.89 TRAFFIC WAY BRIDGE REPLACEMENT PROJECT 350.5679.7303 HAMNER-JEWELL ASSOCIATES 173 03/29/2024 300623 31.00 REFUND BUSINESS LIC BL24-066 C 010.0000.4050 MARGUERITE HARRIS 174 03/29/2024 300624 106.08 MOBILE TOILET RENTAL-02/09-03/ 220.4303.5552 HARVEY'S HONEY HUTS175 03/29/2024 300625 1,463.68 PVC ADAPTERS & STEEL COUPLINGS 640.4712.5610 ICONIX WATERWORKS (US) INC176 03/29/2024 300625 323.25 (2) DIAMOND SAW BLADES 640.4712.5610 ICONIX WATERWORKS (US) INC177 03/29/2024 300625 905.11 4" VALVE, BOLTS, GASKET 640.4712.5610 ICONIX WATERWORKS (US) INC178 03/29/2024 300625 137.92 20' PVC PIPE 640.4712.5610 ICONIX WATERWORKS (US) INC179 03/29/2024 300626 360.40 REFUND-SPRING BASKETBALL COVID-19 010.0000.4606 LUKE IUKER180 03/29/2024 300627 318.32 FCFA CHIEF INTERVIEWS-MILEAGE 010.0000.1111 TERI KILLGORE181 03/29/2024 300627 289.68 FCFA CHIEF INTERVIEWS-LODGING 010.0000.1111 TERI KILLGORE182 03/29/2024 300628 2,085.20 02/24 PROF FEES 400 W BRANCH 010.0000.2563 KOSMONT & ASSOCIATES INC 183 03/29/2024 300629 845.00 90 DAY INSPECTION-PW50, 27, 41 220.4303.5601 L. DIESEL MOBILE SERVICE(DBA) 184 03/29/2024 300629 220.00 90 DAY INSPECTION-PW51 612.4610.5601 L. DIESEL MOBILE SERVICE(DBA)185 03/29/2024 300630 32.00 BASKETBALL SCORER- 2 GAMES X $16 010.4424.5352 JHADE LA PAZ 186 03/29/2024 300631 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 SANDRA LUGO187 03/29/2024 300632 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 FARAH MANSURI188 03/29/2024 300632 60.00 PARK RENTAL REFUND-RANCHO GRANDE 010.0000.4354 FARAH MANSURI189 03/29/2024 300633 64.64 VOLT METER 640.4712.5273 MINER'S ACE HARDWARE, INC190 03/29/2024 300633 62.46 AUGER, PLUNGER 010.4420.5605 MINER'S ACE HARDWARE, INC
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name191 03/29/2024 300634 $ 370.29 FCFA CHIEF INTERVIEWS-LODGING 010.0000.1111 KEVIN NALDER192 03/29/2024 300635 50.00 PARK DEPOSIT REFUND-HERITAGE SQUARE 010.0000.2206 BRITTANY NEUFELD193 03/29/2024 300635 128.00 PARK RENTAL REFUND-HERITAGE SQUARE 010.0000.4354 BRITTANY NEUFELD194 03/29/2024 300636 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 LETICA NIEMEYER195 03/29/2024 300637 98.16 REPAIR POLE PRUNER 220.4303.5603 NOBLE SAW, INC196 03/29/2024 300638 284.40 TRANSFORMER 612.4610.5610 NVIRO197 03/29/2024 300638 737.50 LIFT STN# 7 -DIAGNOSE & REPLACE TRANSFORMER 612.4610.5610 NVIRO198 03/29/2024 300639 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 JOSHUA OSTINI199 03/29/2024 300639 27.00 REFUND BOUNCE HOUSE FEE 010.0000.4354 JOSHUA OSTINI200 03/29/2024 300640 3,507.94 ELECTRIC 612.4610.5402 PACIFIC GAS & ELECTRIC CO201 03/29/2024 300640 14.22 ELECTRIC 217.4460.5355 PACIFIC GAS & ELECTRIC CO202 03/29/2024 300640 878.79 ELECTRIC 640.4711.5402 PACIFIC GAS & ELECTRIC CO203 03/29/2024 300640 7,915.02 ELECTRIC 640.4712.5402 PACIFIC GAS & ELECTRIC CO204 03/29/2024 300640 10,465.90 ELECTRIC 010.4145.5401 PACIFIC GAS & ELECTRIC CO205 03/29/2024 300640 2,250.70 ELECTRIC 010.4307.5402 PACIFIC GAS & ELECTRIC CO206 03/29/2024 300640 19,787.41 ELECTRIC-STREET LIGHTING 010.4307.5402 PACIFIC GAS & ELECTRIC CO207 03/29/2024 300641 500.00 EGG HUNT START CHANGE & RAFFLE 010.0000.1033 PETTY CASH208 03/29/2024 300642 24.49 BLDG MAINT UNIFORMS 010.4213.5143 PRUDENTIAL OVERALL SUPPLY209 03/29/2024 300642 46.72 WATER DEPT UNIFORMS 640.4712.5143 PRUDENTIAL OVERALL SUPPLY210 03/29/2024 300642 23.63 SEWER DEPT UNIFORMS 612.4610.5143 PRUDENTIAL OVERALL SUPPLY211 03/29/2024 300642 23.08 SOTO SPORTS COMPLEX UNIFORMS 010.4430.5143 PRUDENTIAL OVERALL SUPPLY212 03/29/2024 300642 33.18 STREETS DEPT UNIFORMS 220.4303.5143 PRUDENTIAL OVERALL SUPPLY213 03/29/2024 300642 16.38 AUTO SHOP UNIFORMS 010.4305.5143 PRUDENTIAL OVERALL SUPPLY214 03/29/2024 300642 36.47 PARKS DEPT UNIFORMS 010.4420.5143 PRUDENTIAL OVERALL SUPPLY215 03/29/2024 300643 800.00 WOMENS CLUB DEPOSIT REFUND 010.0000.2206 ALMA RIZO216 03/29/2024 300643 200.00 WOMENS CLUB DEPOSIT REFUND 010.0000.2206 ALMA RIZO217 03/29/2024 300644 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 AMBER RODRIGUEZ218 03/29/2024 300645 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 COLLEEN RYAN219 03/29/2024 300646 57.00 REFUND PSW PERMIT 010.0000.4203 ELIZABETH SCRUGGS220 03/29/2024 300647 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 CASSANDRA SIEVERS221 03/29/2024 300647 27.00 REFUND BOUNCE HOUSE FEE 010.0000.4354 CASSANDRA SIEVERS222 03/29/2024 300647 50.00 PARK RENTAL REFUND-STROTHER, LESS ADMIN FEE 010.0000.4354 CASSANDRA SIEVERS223 03/29/2024 300648 126.27 (2) 2.5 GALL HERBICIDE 010.4420.5274 SITEONE LANDSCAPE SUPPLY LLC224 03/29/2024 300648 126.27 (2) 2.5 GALL HERBICIDE 220.4303.5613 SITEONE LANDSCAPE SUPPLY LLC225 03/29/2024 300648 34.77 CAUTION TAPE 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC226 03/29/2024 300648 110.05 TUBING, PIPE CUTTER, PVC CEMEN 010.4420.5605 SITEONE LANDSCAPE SUPPLY LLC 227 03/29/2024 300649 2,090.00 CROSS CONNECTIONS PROGRAM SERVICES 640.4710.5303 SLO COUNTY ENVIRONMENTAL228 03/29/2024 300650 248,718.29 02/24 SEWER SVCS COLLECTIONS 760.0000.2304 SOUTH SLO COUNTY SANIT DIST
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name229 03/29/2024 300650 $ 8.81 CITY ACCT-211 VERNON ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST230 03/29/2024 300650 8.81 CITY ACCT-SHORT ST RESTROOMS 010.4145.5401 SOUTH SLO COUNTY SANIT DIST231 03/29/2024 300650 8.81 CITY ACCT-300 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST232 03/29/2024 300650 8.81 CITY ACCT-1221 ASH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST233 03/29/2024 300650 8.81 CITY ACCT-211 N HALCYON RD 010.4145.5401 SOUTH SLO COUNTY SANIT DIST234 03/29/2024 300650 8.81 CITY ACCT-215 E BRANCH 010.4145.5401 SOUTH SLO COUNTY SANIT DIST235 03/29/2024 300650 8.81 CITY ACCT-RANCHO GRANDE PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST236 03/29/2024 300650 8.81 CITY ACCT-ELM ST PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST237 03/29/2024 300650 8.81 CITY ACCT-SOTO SPORTS COMPLEX 010.4145.5401 SOUTH SLO COUNTY SANIT DIST238 03/29/2024 300650 8.81 CITY ACCT-STROTHER PARK 010.4145.5401 SOUTH SLO COUNTY SANIT DIST239 03/29/2024 300650 8.81 CITY ACCT-203 N RENA 010.4145.5401 SOUTH SLO COUNTY SANIT DIST240 03/29/2024 300650 8.81 CITY ACCT-127 SHORT ST 010.4145.5401 SOUTH SLO COUNTY SANIT DIST241 03/29/2024 300651 16.00 SLOAN VACUUM BREAKER REPAIR KIT 010.4213.5604 STREATOR PIPE & SUPPLY242 03/29/2024 300652 466.29 PLIERS, RATCHET, BIT DRIVER, PRYBARS 220.4303.5273 TCA TOOLS INC243 03/29/2024 300653 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 BRITNEE THOMPSON244 03/29/2024 300654 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 KIM TITO245 03/29/2024 300654 50.00 PARK DEPOSIT REFUND-RANCHO GRANDE 010.0000.2206 KIM TITO246 03/29/2024 300655 50.00 PARK DEPOSIT REFUND-STROTHER 010.0000.2206 STEF TODD247 03/29/2024 300656 1,000.00 AGTBID ADV ERTISING SPONSORSHIP 240.4150.5504 TOP TRUMPS USA INC248 03/29/2024 300657 9,600.00 ENTERPRISE ERP FINANCIAL MANAGEMENT 350.5453.7301 TYLER TECHNOLOGIES INC249 03/29/2024 300658 7.00 FACEBOOK BOOST 010.4424.5353 U.S. BANK250 03/29/2024 300658 1.66 FACEBOOK BOOST 010.4424.5353 U.S. BANK251 03/29/2024 300658 3.98 FACEBOOK BOOST 010.4424.5353 U.S. BANK252 03/29/2024 300658 7.00 FACEBOOK BOOST 010.4424.5353 U.S. BANK253 03/29/2024 300658 420.00 DRONE SOFTWARE 010.4203.5501 U.S. BANK254 03/29/2024 300658 50.56 CITY CLERK NUTS & BOLTS TRAINING MEALS 010.4002.5501 U.S. BANK255 03/29/2024 300658 329.08 LODGING- CITY CLERK NUTS & BOLTS TRAINING 010.4002.5501 U.S. BANK256 03/29/2024 300658 180.24 NOTARY TRAINING LODGING & MEALS 010.4002.5501 U.S. BANK257 03/29/2024 300658 52.06 CHEVRON GAS-CMAX 010.4002.5501 U.S. BANK258 03/29/2024 300658 18.31 CVS- PASSPORT PHOTO FOR NOTARY 010.4002.5503 U.S. BANK 259 03/29/2024 300658 1,021.23 UNIFORMS & EQUIP FOR NEW HIRE 010.4203.5272 U.S. BANK260 03/29/2024 300658 27.00 UNIFORMS-NEW HIRE 010.4203.5272 U.S. BANK261 03/29/2024 300658 12.50 Freight 010.4203.5272 U.S. BANK262 03/29/2024 300658 135.20 FUEL 010.4203.5608 U.S. BANK263 03/29/2024 300658 175.00 CAL CITIES CHANNEL DIVISION DINNER 010.4001.5501 U.S. BANK264 03/29/2024 300658 930.91 LOCC NEW CM CONF. - LODGING 010.4001.5501 U.S. BANK265 03/29/2024 300658 35.00 CHANNEL DIVISION DINNER COUNCIL 010.4001.5501 U.S. BANK266 03/29/2024 300658 7.99 SLO CLERK RECORDER COPIES 010.4120.5201 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name267 03/29/2024 300658 $ (9.77) NNA SERVICES 010.4002.5503 U.S. BANK268 03/29/2024 300658 3.43 RED BEE COFFEE - MEETING 010.4101.5201 U.S. BANK269 03/29/2024 300658 527.59 OFFICE SUPPLIES 010.4101.5201 U.S. BANK270 03/29/2024 300658 5.18 CAFE ANDREINI - MEETING 010.4101.5201 U.S. BANK271 03/29/2024 300658 96.85 ETSY OFF. SUPP 010.4101.5201 U.S. BANK272 03/29/2024 300658 1,200.09 ANNUAL CSMFO CONFERENCE MEALS, PARKING 010.4120.5501 U.S. BANK273 03/29/2024 300658 981.24 CSMFO CONFERENCE LODGING 010.4120.5501 U.S. BANK274 03/29/2024 300658 8.00 PARKING FOR SLO MEETING 010.4120.5501 U.S. BANK275 03/29/2024 300658 57.80 AUTHORIZE.NET CC FEE 010.4145.5555 U.S. BANK276 03/29/2024 300658 300.00 EMS LICENSE 010.4203.5501 U.S. BANK277 03/29/2024 300658 857.26 TRAINING - LODGING 010.4203.5501 U.S. BANK278 03/29/2024 300658 646.81 ZOOM SUBSCRIPTION 010.4140.5303 U.S. BANK279 03/29/2024 300658 30.57 SMART FINAL-FIRE CHIEF RETIREMENT LUNCHEON 010.0000.1111 U.S. BANK280 03/29/2024 300658 159.90 HONOR GUARD HATS 010.4204.5272 U.S. BANK281 03/29/2024 300658 6.00 Freight 010.4204.5272 U.S. BANK282 03/29/2024 300658 35.00 CAL CITIES CHANNEL DIVISION DINNER 010.4101.5501 U.S. BANK283 03/29/2024 300658 1,815.28 EE WELLNESS 010.4201.5303 U.S. BANK284 03/29/2024 300658 131.37 OFF. SUPP. TONER 010.4201.5201 U.S. BANK285 03/29/2024 300658 123.86 GRAND BOUQUET-SYMPATHY FLOWERS 010.4001.5504 U.S. BANK286 03/29/2024 300658 39.84 KITCH. SUPPLIES 010.4201.5201 U.S. BANK287 03/29/2024 300658 3,000.00 NRPA-DIRECTORY'S ACADEMY 010.4421.5501 U.S. BANK288 03/29/2024 300658 1,778.34 iPAD FOR CITY MGR 010.4140.5702 U.S. BANK289 03/29/2024 300658 30.00 CAFE ANDRENI-VOLUNTEER BANQUET 010.4424.5250 U.S. BANK290 03/29/2024 300658 20.00 VIRT JUICE-VOLUNTEER BANQUET 010.4424.5250 U.S. BANK291 03/29/2024 300658 26.94 BENJAMIN MOORE PAINT SAMPLES 010.4130.5201 U.S. BANK292 03/29/2024 300658 5.35 TRAINING-PARKING 010.4203.5501 U.S. BANK293 03/29/2024 300658 210.42 BOOTS FOR K. BROOKS 640.4712.5148 U.S. BANK294 03/29/2024 300658 1,415.03 SPECIAL EVENTS-GENERAL SUPPLIES 010.4424.5353 U.S. BANK295 03/29/2024 300658 190.00 ATYOURPACE CEU CLASS 220.4303.5501 U.S. BANK296 03/29/2024 300658 116.42 CPR/1ST AID SAFETY TRAINING LUNCH 220.4303.5501 U.S. BANK297 03/29/2024 300658 144.63 OFF. DEPOT-CHAIR MIKES OFF. 010.4420.5255 U.S. BANK298 03/29/2024 300658 116.43 CPR/1ST AID SAFETY TRAINING LUNCH 010.4301.5501 U.S. BANK299 03/29/2024 300658 500.00 CASQA REGISTRATION FEE 010.4301.5503 U.S. BANK300 03/29/2024 300658 35.00 LOCC OFFICE SUPPLIES 010.4002.5201 U.S. BANK301 03/29/2024 300658 99.00 SURVEY MONKEY SUBSCRIPTION 010.4002.5201 U.S. BANK302 03/29/2024 300658 190.00 IACP MEMBERSHIP DUES 010.4201.5303 U.S. BANK303 03/29/2024 300658 26.18 WALMART STAFF APPRECIATION 010.4421.5255 U.S. BANK304 03/29/2024 300658 490.00 JAFFA CAFE-PICKEBALL VOLUNTEER TRAINING 010.4424.5251 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name305 03/29/2024 300658 $ 764.19 AD STARR-VOLUNTEER BANQUET 010.4424.5257 U.S. BANK306 03/29/2024 300658 1,858.04 PATROL EQUIP. - DRONE 271.4202.6201 U.S. BANK307 03/29/2024 300658 563.39 DGA DISC GOLF BASKET REPLACEMENT 010.4420.5605 U.S. BANK308 03/29/2024 300658 275.00 AEP SUBSCRIPTION 010.4130.5503 U.S. BANK309 03/29/2024 300658 49.51 CRITICAL INCIDENT DEBRIEFER 010.4204.5501 U.S. BANK310 03/29/2024 300658 779.35 TRAINING-LODGING 010.4204.5501 U.S. BANK311 03/29/2024 300658 17.54 CERTIFICATE FRAMES 220.4303.5201 U.S. BANK312 03/29/2024 300658 139.00 AMAZON - BATTERY OPERATED SPRAYER 220.4303.5603 U.S. BANK313 03/29/2024 300658 179.00 OFFICE SUPPLIES 010.4201.5201 U.S. BANK314 03/29/2024 300658 651.27 NRPA TRAINING MATERIALS 010.4420.5501 U.S. BANK315 03/29/2024 300658 270.00 NRPA CERT. TESTING 010.4420.5503 U.S. BANK316 03/29/2024 300658 179.95 WATER CLASS AMERICAN WATER COLLEGE 640.4712.5501 U.S. BANK317 03/29/2024 300658 224.96 HOTEL FOR CLA-VAL SCHOOL 640.4712.5501 U.S. BANK318 03/29/2024 300658 59.31 FUEL FOR TRAINING CLASS TRAVEL 640.4712.5501 U.S. BANK319 03/29/2024 300658 398.67 OFFICE SUPPLIES 010.4201.5201 U.S. BANK320 03/29/2024 300658 990.00 AEP CONFERENCE 010.4130.5501 U.S. BANK321 03/29/2024 300658 5,839.16 EE WELLNESS 010.4201.5303 U.S. BANK322 03/29/2024 300658 58.00 ISSUU 010.4102.5255 U.S. BANK323 03/29/2024 300658 200.00 TRAINING-CALBO WEBINAR 010.4212.5501 U.S. BANK324 03/29/2024 300658 16.08 AMAZON PRIME-FRAUD CHARGE 010.4305.5255 U.S. BANK325 03/29/2024 300658 356.70 MILWAUKEE BATTERIES FOR TOOLS 010.4305.5255 U.S. BANK326 03/29/2024 300658 178.95 ARROYO GRANDE BAKERY-VOLUNTEER 010.4424.5252 U.S. BANK327 03/29/2024 300658 17.60 TRIBE-MTG SUPPLIES 010.4424.5252 U.S. BANK328 03/29/2024 300658 8.23 WALMART-VOLUNTEER APPR EVENT 010.4424.5252 U.S. BANK329 03/29/2024 300658 411.59 FATTE'S PIZZA (STORM 2024) 010.4101.5504 U.S. BANK330 03/29/2024 300658 96.87 EE RECOG AWARDS EVENT 010.4101.5504 U.S. BANK331 03/29/2024 300658 456.00 BREAKFAST BURRITOS FOR TEAM MEETING 010.4101.5504 U.S. BANK332 03/29/2024 300658 10.00 MENCHIES EOY PARTY 010.4101.5504 U.S. BANK333 03/29/2024 300658 15.06 EE RECOG AWARDS EVENT 010.4101.5504 U.S. BANK334 03/29/2024 300658 44.98 CALI FRESH EOY PARTY 010.4101.5504 U.S. BANK335 03/29/2024 300658 20.00 CAFE ANDREINI & HUBBALICIOUS EOY PARTY 010.4101.5504 U.S. BANK336 03/29/2024 300658 15.00 STARBUCKS EOY PARTY 010.4101.5504 U.S. BANK337 03/29/2024 300658 310.70 EE RECOGNITION EVENT SUPPLIES 010.4101.5504 U.S. BANK 338 03/29/2024 300658 10.58 CALI FRESH EOY PARTY 010.4101.5504 U.S. BANK339 03/29/2024 300658 630.00 VILLA CANTINA EOY PARTY 010.4101.5504 U.S. BANK340 03/29/2024 300658 10.00 HUBBALICIOUS EOY PARTY 010.4101.5504 U.S. BANK341 03/29/2024 300658 720.00 JAFFA EOY PARTY 010.4101.5504 U.S. BANK342 03/29/2024 300658 20.00 MULE BAKERY EOY PARTY 010.4101.5504 U.S. BANK
CITY OF ARROYO GRANDE
CHECK LISTING
MARCH 16 - MARCH 31, 2024
ATTACHMENT 1
Line Check Date Check # Amount Description Acct # Vendor Name343 03/29/2024 300658 $ 20.08 VIRT JUICE EOY PARTY 010.4101.5504 U.S. BANK344 03/29/2024 300658 20.00 IN-N-OUT EOY PARTY 010.4101.5504 U.S. BANK345 03/29/2024 300658 668.05 GINA'S EOY FOOD 010.4101.5504 U.S. BANK346 03/29/2024 300658 4.36 Freight 010.4204.5255 U.S. BANK347 03/29/2024 300658 82.07 FUEL 010.4204.5608 U.S. BANK348 03/29/2024 300658 451.29 SPEC EVENTS SUPPLIES 010.4424.5252 U.S. BANK349 03/29/2024 300658 22.62 OFFICE MAX - OFFICE SUPPLIES 010.4421.5201 U.S. BANK350 03/29/2024 300658 160.76 OFFICE MAX - SPECIAL EVENT POSTER 010.4424.5252 U.S. BANK351 03/29/2024 300658 309.85 SUPPLYHOUSE.COM THERMOSTAT 010.4213.5604 U.S. BANK352 03/29/2024 300658 45.65 LOWES - 8566 FRP WH PEBBLED 010.4213.5604 U.S. BANK 353 03/29/2024 300658 24.75 USB-C TO HDMI ADAPTER 010.4140.5607 U.S. BANK354 03/29/2024 300658 30.00 MS TEAMS PHONE LICENSE 010.4140.5607 U.S. BANK355 03/29/2024 300658 288.67 CJAA ASSISTANTS MTG 010.4201.5501 U.S. BANK356 03/29/2024 300658 74.35 CRITICAL INCIDENT DEBREIF 010.4201.5501 U.S. BANK357 03/29/2024 300658 140.06 RANGE SUPPLIES 010.4204.5255 U.S. BANK358 03/29/2024 300658 127.50 RANGE SUPPLIES 010.4204.5255 U.S. BANK359 03/29/2024 300658 202.55 UNI. & EQUIP. 010.4203.5272 U.S. BANK360 03/29/2024 300658 40.49 FUEL 010.4203.5608 U.S. BANK361 03/29/2024 300658 3,118.26 SPECIAL EVENTS-VOLUN BANQUET, EGG HUNT 010.4424.5252 U.S. BANK 362 03/29/2024 300658 116.43 CPR/1ST AID SAFETY TRAINING LUNCH 612.4610.5501 U.S. BANK363 03/29/2024 300658 116.43 CPR/1ST AID SAFETY TRAINING LUNCH 640.4710.5501 U.S. BANK364 03/29/2024 300659 515.00 FOG PROGRAM ADMINISTRATION & INSPECTION 612.4610.5303 WALLACE GROUP A CALIF CORP365 03/29/2024 300660 8,992.25 FEE STUDY SERVICES-USER, DEV IMPACT FEES, CAP 010.4120.5303 WILLDAN FINANCIAL SERVICES366 03/29/2024 300661 50.00 PARK DEPOSIT REFUND-ELM ST 010.0000.2206 JACKIE WINTERS367 03/29/2024 300662 338.00 REFUND -AYSO SOCCER 010.0000.4605 ANI ZARGARIAN 368 03/29/2024 300663 678.92 AFLAC PRE TAX 011.0000.2126 AFLAC INSURANCE369 03/29/2024 300664 2,783.40 POLICE DEPT DUES 011.0000.2116 ARROYO GRANDE POLICE ASSN370 03/29/2024 300665 3,485.00 AG CAREER FIREFIGHTERS ASSN 011.0000.2115 FIVE CITIES PROF. FIREFIGHTERS371 03/29/2024 300666 43.90 PRE-PAID LEGAL SERVICES 011.0000.2125 LEGALSHIELD372 03/29/2024 300667 1,614.78 SEIU DUES 011.0000.2118 S.E.I.U. LOCAL 620373 03/29/2024 300668 624.99 DEPENDENT CARE ACCOUNT 011.0000.2127 STERLING ADMINISTRATION374 03/29/2024 300668 1,144.16 FLEXIBLE SPENDING ACCOUNT 011.0000.2127 STERLING ADMINISTRATION375 03/29/2024 300668 624.99 DEPENDENT CARE ACCOUNT 011.0000.2127 STERLING ADMINISTRATION376 03/29/2024 300668 1,054.16 FLEXIBLE SPENDING ACCOUNT 011.0000.2127 STERLING ADMINISTRATION377 03/29/2024 300669 50.00 02/24 MAINT FEE 010.4145.5131 STERLING ADMINISTRATION378 03/29/2024 300669 50.00 01/24 MAINT FEE 010.4145.5131 STERLING ADMINISTRATION $ 2,403,300.40
.
General Fund 415,143.94 5101 Salaries Full time 281,149.79 Streets Fund 21,892.52 5101 Volunteer Employee Retirement - Sewer Fund 11,851.44 5102 Salaries Part-Time - PPT 2,787.00 Water Fund 24,710.75 5103 Salaries Part-Time - TPT 5,117.32 473,598.65 5105 Salaries OverTime 25,391.10
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,248.40
5108 Holiday Pay -
5109 Sick Pay 5,190.37
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 23,769.63 5113 Vacation Pay 5,093.21
Public Works - Maintenance 830.57 5114 Comp Pay 3,034.24 Public Works - Enterprise 790.90 5115 Annual Leave Pay 11,635.68 Recreation - Administration - 5116 Salaries - Police FTO 406.47 Recreation - Special Events - 5121 PERS Retirement 39,903.80 Children In Motion - 5122 Social Security 25,116.20
25,391.10 5123 PARS Retirement 134.07
5126 State Disability Ins. 3,629.01
5127 Deferred Compensation 816.66
5131 Health Insurance 54,885.23
5132 Dental Insurance 2,952.00
5133 Vision Insurance 775.42
5134 Life Insurance 405.77
5135 Long Term Disability 490.03
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 119.38
5150 Bi-Lingual Pay 175.00
5151 Cell Phone Allowance 1,255.00
473,598.65
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
03/01/24 - 03/14/2024
3/22/2024
BY FUND BY ACCOUNT
ATTACHMENT 2
1 Item 9.b.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
April 9, 2024, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Guthrie, Council Member Barneich, Council Member
George, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Chief of Police Michael
Martinez, Recreation Services Director
Sheridan Bohlken, Interim Fire Chief Keith
Aggson, City Engineer Shannon Sweeney,
Utilities Manager Shane Taylor
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
Conference with Real Property negotiators pursuant to Government Code Section 54956.8:
Property: 400 West Branch Street, Arroyo Grande
2 Item 9.b.
Agency negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director; Isaac Rosen, City Attorney Negotiating parties:
- Dev Patel, on behalf of Kamla Hotels
- The Housing Authority of San Luis Obispo/People’s Self-Help Housing Under negotiation: Price and terms of payment
City Attorney Rosen announced that there was no reportable action.
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring the Month of April 2024 as "National Sexual Assault Awareness Month"
Mayor Ray Russom read the Honorary Proclamation Declaring the Month of April 2024 as "National Sexual Assault Awareness Month". Nancy DePew with Lumina Alliance, accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.b Honorary Proclamation Declaring April 26, 2024 as "Arbor Day" Mayor Ray Russom read the Honorary Proclamation Declaring April 26, 2024 as "Arbor Day".
Assistant City Manager/Public Works Director Robeson and Recreation Services Director Bohlken, accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.c City Manager Communications
City Manager Downing provided information regarding the Police Explorer Program; change in public noticing to the New Times; Accessory Dwelling Unit Workshop for residents; Arbor Day Celebration; Weed Abatement Season; and completion of the Redwood Tree Lighting project.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
7. CITY COUNCIL REPORTS
None.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public was Linda Drummy. No further public comments were received.
3 Item 9.b.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Mayor Pro Tem Guthrie requested to pull Item 9.c. for separate consideration.
Mayor Ray Russom invited public comment for Item 9.c. No public comments were received.
Mayor Ray Russom invited public comment for Items 9.a. through 9.b. and Items 9.d. through 9.g. No public comments were received.
Moved by Council Member Barneich
Seconded by Mayor Pro Tem Guthrie
Approve Consent Agenda Items 9.a. through 9.g., with the exception of 9.c., with the recommended courses of action.
AYES (5): Council Member Barneich, Mayor Pro Tem Guthrie, Council Member George, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)
9.a Consideration of Cash Disbursement Ratification
Ratified the listing of cash disbursements for the period of March 1 through March 15, 2024.
9.b Consideration of Statement of Investment Deposits
Received and filed the report listing investment deposits of the City of Arroyo Grande as of February 29, 2024, as required by Government Code Section 53646(b).
9.d Consideration of an Amendment to the Agreement with A-Town AV for the Council Chamber Audio/Video System Upgrade Project and Approval of a Budget Increase Request
1) Approved an Amendment to the Agreement with A-Town AV for design and installation services for an automated Audio/Video system (Attachment 1); 2) Approved a budget adjustment request in the amount of $58,800; and 3) Found the action exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301), and that none of the exceptions to the Class 1 exemption apply.
9.e Approval of Minutes
Approved the minutes of the Regular City Council Meetings of March, 12, 2024, and March 26, 2024, as submitted.
9.f Consideration of a Resolution Authorizing the Acceptance of a Tobacco Grant Award
4 Item 9.b.
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE CHIEF OF POLICE TO EXECUTE AN AGREEMENT
WITH THE CALIFORNIA DEPARTMENT OF JUSTICE FOR THE RECEIPT OF GRANT
FUNDING THROUGH THE CALIFORNIA HEALTHCARE RESEARCH AND PREVENTION TOBACCO TAX ACT OF 2016 (PROP. 56) TO SUPPORT LOCAL EFFORTS TO REDUCE THE ILLEGAL SALE OF TOBACCO PRODUCTS IN THE CITY".
9.g Consider Five Cities Fire Authority Apparatus Bay Doors Replacement Project, PW 2023- 11, Notice of Award
1) Awarded the contract for the FCFA Apparatus Bay Doors Replacement Project to Santa Barbara Overhead Doors in the amount of $117,875;
2) Authorized the City Manager to approve change orders of 10% of the contract, $11,788, for unanticipated costs during the construction phase of the project; 3) Approved one budget adjustment totaling $130,000 of ARPA Funds; and 4) Determined that this Project is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301.)
9.c Consider Adoption of a Resolution Updating the Fund Balance and Reserve Policy Staff responded to questions from Council.
Council discussion ensued regarding a policy to address how excess reserves are managed.
Moved by Mayor Pro Tem Guthrie
Seconded by Council Member George
Continue this item to a date uncertain.
AYES (5): Mayor Pro Tem Guthrie, Council Member George, Council Member Barneich, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)
10. PUBLIC HEARINGS
11. OLD BUSINESS
11.a Discussion of City Water Supply, Central Coast Blue, and Future Resources; and Consider Approval of a Budget Adjustment Request
City Manager Downing introduced the Item. City Engineer Sweeney gave a presentation on the City's Water Supply, Central Coast Blue and Future Resources and responded to questions from Council. City Manager Downing, Administrative Services Director Valentine, and City Clerk Matson responded to additional questions from Council.
5 Item 9.b.
Mayor Ray Russom, as the Central Coast Blue Regional Recycled Water Authority Board Member, requested Council provide her with direction regarding what amount the Council is comfortable with spending for the project and if the Council would like to participate in the project redesign direction.
Mayor Ray Russom called for a brief break at 7:59 p.m. The Council reconvened at 8:06 p.m.
Mayor Ray Russom invited public comment. Speaking from the public was Pamela Storton, Victor Early, Deborah Early, Lauren Westfall, Alexandria Davis, April Dury, Julie Tacker, Brenda Auer, and Jeff Edwards. No further public comments were received.
Council discussion ensued regarding the City's share of the cost of the project; exiting the Cost Sharing Agreement for the Central Coast Blue project and having staff participate in the project redesign.
Administrative Services Director Valentine responded to questions from Council regarding the budget amendment.
Further Council discussion ensued regarding continuing with the Joint Powers Authority or work with regional partners to seek an alternative water supply source; storage of rainwater; a potential ballot measure to purchase State water outside of an emergency; conducting a new Water Supply Alternatives Study; and evaluating rates.
Council directed staff to bring back an item to City Council to exit the cost sharing agreement for the CCB Project; continue researching water supply alternatives with the JPA; complete a new water supply alternatives study as soon as possible; look into doing a rate study analysis; and bring back an item to Council for placement of a measure on the November 2024 ballot for the purchase of State water.
City Attorney Rosen commented that his firm can assist with ballot language should the Council place a measure on the ballot.
Moved by Mayor Pro Tem Guthrie
Seconded by Council Member George
Direct staff to bring back an Item to City Council to withdraw from the Cost Sharing Agreement for Central Coast Blue and approve a budget amendment totaling $514,200.
AYES (5): Mayor Pro Tem Guthrie, Council Member George, Council Member Barneich, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)
12. NEW BUSINESS
None.
13. COUNCIL COMMUNICATIONS
6 Item 9.b.
Council Member Secrest commented that she will not be present for the July 23, 2024 Council Meeting.
Mayor Ray Russom commented that she will not be present for the June 25, 2024 Council Meeting.
Mayor Pro Tem Guthrie commented he will not be present for the May 14, 2024 Council Meeting.
Council Member Barneich requested staff bring back an item to approve flying the Pride Flag and Juneteenth Flag this year. Council Member George concurred.
Council Member George commended the Recreation Services Department for the successful Egg Hunt event.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 9:21 PM.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Consideration of Cancellation of July 9, 2024 City Council Meeting DATE: April 23, 2024
SUMMARY OF ACTION:
Cancellation of the July 9, 2024 City Council meeting.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is minimal cost savings due to reduced staff time associated with agenda and meeting preparation.
RECOMMENDATION:
Cancel the regularly scheduled City Council meeting of July 9, 2024.
BACKGROUND:
On August 14, 2007, the City Council considered the concept of establishing a policy of designating a summer month for cancellation of Council meetings. The purpose was to designate a month that would be “dark” from Council meetings in the summer so the City Council and staff could coordinate their vacations during this period. Staff recommended the month of July because it was the only full month in which school is not in session and because it includes the July 4th holiday.
ANALYSIS OF ISSUES:
The City Council meets twice a month on the second and fourth Tuesdays. When the City Council considered the policy of designating a summer month for cancellation, concerns were expressed regarding the impact on other meeting agendas and potential delays to important items. Therefore, it was recommended that one meeting be cancelled in July as a compromise. The City Council concurred and a policy was established to cancel the first meeting in July of each year. The policy was reviewed in October 2022 as part of the City Council Handbook update. The updated Council Handbook was approved and it is recommended that this policy be observed this year by cancelling the July 9, 2024, meeting.
Item 9.c.
City Council
Consideration of Cancellation of July 9, 2024 City Council Meeting April 23, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Cancel the July 9, 2024, City Council Meeting;
2. Do not cancel any meetings in July 2024;
3. Direct staff to make changes to the current policy; or
4. Provide other direction to staff.
ADVANTAGES:
Cancelling the July 9, 2024, meeting provides the City Council and staff an opportunity to plan a vacation during the summer months without being absent from a meeting or being concerned about missing an item that is important for their vote or input.
DISADVANTAGES:
Cancellation of a regular meeting may result in heavier agendas at the prior and following meetings.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Isaac Rosen, City Attorney
SUBJECT: Review and Adoption of a Resolution Authorizing the Recurring Annual Display of Specified Commemorative Flags at City Hall and Heritage Square Park
DATE: April 23, 2024
SUMMARY OF ACTION:
Adoption of this Resolution by 4/5 of the City Council will authorize the City, in accordance with the Flag Policy adopted in May of 2021, to fly certain specified flags on an annually recurring basis at City Hall and Heritage Square Park for a period not to exceed thirty (30) days. The flags considered as part of this Resolution include: the Military Service commemorative flag in the month of May; the Pride commemorative flag in the month of June; and a commemorative flag for Juneteenth (the Sunday-Saturday of the week during which June 19th of each year falls).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is minimal financial impact and impact on personnel resources related to authorizing the display of the specified commemorative flags on a recurring annual basis.
RECOMMENDATION:
Adopt a Resolution authorizing the City to display the commemorative flags specified therein on a recurring annual basis, in accordance with all policies and procedures established in the City’s adopted Flag Policy.
BACKGROUND:
In May 2021, the City Council adopted a policy governing the display of flags at City Hall and other City facilities. In accordance with this policy and with applicable law, staff is presenting this Resolution to authorize the City to fly, on an annually recurring basis, certain specified flags as requested by City Council members, which include:
Item 9.d.
City Council
Review and Adoption of a Resolution Authorizing the Recurring Annual Display of Specified Commemorative Flags at City Hall and Heritage Square Park April 23, 2024
A. Commemorative Flag Marking Military Appreciation Month (May) In 1999, the United States Senate passed a resolution designating May as National Military Appreciation Month. In connection with this remembrance, the City desires to approve the flying of the “Service Flag” during the month of May each year.
B. Commemorative Flag Marking LGBTQ+ Pride Month (June) According to the Library of Congress, Lesbian, Gay, Bisexual and Transgender Pride Month (“LGBTQ+ Pride Month”) is currently celebrated each year in the month of June to honor the 1969 Stonewall riots in New York City. In connection with this remembrance, the City desires to approve the flying of the “Pride Flag” during the month of June each year.
C. Commemorative Flag Marking Juneteenth
Juneteenth is a federal holiday that celebrates the end of slavery in the United States.
The date of June 19th was first recognized as a federal holiday in 2021. In connection with this remembrance, the City desires to approve the flying of the “Juneteenth Flag” during the Sunday-Saturday of the week during which June 19th falls each year.
ANALYSIS OF ISSUES:
The City’s adopted Flag Policy expressly authorizes the flying of a “commemorative flag” at City Hall and Heritage Square Park upon a request by one City Council member to place the discussion of such authorization on a City Council meeting agenda, and at least one other City Council member agrees with the request. This Resolution is brought in accordance with this policy and requires a 4/5 majority of City Council members to agree to adopt the resolution, which would authorize flying the specified commemorative flags on an annual, recurring basis. While this was not a specific request of the City Council, staff have seen this practice in other communities and view it as an opportunity for the City Council to consider. Each such flag shall be approved to be displayed for a period of time that is “reasonable or customary” for the subject commemorated, but no longer than thirty (30) consecutive days each year. The term “commemorative flag” is defined by the Flag Policy to mean a flag that identifies with a specific historical event, cause, nation or group of people that the City Council choses to honor or commemorate consistent with the City’s mission and priorities. In accordance with federal law, the following are not allowed as commemorative flags and may not be considered for approval by the City Council:
1. Flags of a particular religious movement or creed, to avoid the appearance of City government endorsing religion or a particular religious movement or creed;
2. Flags of a political party, to avoid the appearance of City government endorsing a political party; and
3. Flags advocating a certain outcome in an election.
Item 9.d.
City Council
Review and Adoption of a Resolution Authorizing the Recurring Annual Display of Specified Commemorative Flags at City Hall and Heritage Square Park April 23, 2024
Should this Resolution be adopted, the City will fly all approved commemorative flags annually in accordance with the rules and procedures set forth in the Flag Policy.
ALTERNATIVES:
The following alternatives are provided for the City Council’s consideration:
1. Adopt the Resolution authorizing the recurring annual display of specified commemorative flags at City Hall and Heritage Square Park;
2. Do not adopt the Resolution; or
3. Provide alternative direction to staff.
ADVANTAGES:
Authorizing the display of the specified commemorative flags will commemorate important social and historical causes and demonstrate the City’s commitment to diversity and inclusion.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
The adoption of this Resolution is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3), which is the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment and CEQA does not apply where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
2. Pictures of Commemorative Flags
3. City of Arroyo Grande Flag Policy
ATTACHMENT 1
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA AUTHORIZING THE RECURRING ANNUAL
DISPLAY OF SPECIFIED COMMEMORATIVE FLAGS AT CITY HALL
AND HERITAGE SQUARE PARK
WHEREAS, the City Council desires to adopt a resolution, in accordance with its existing Policy on the Display of Flags (“Flag Policy”), to authorize specific, qualifying “commemorative flags” to be flown on a recurring annual basis; and WHEREAS, the City Council desires to reflect the dignity of flags flown on City flagpoles or displayed in front of City facilities, as well as the role of City Hall as an inclusive gathering location and local symbol of government and democracy; and WHEREAS, the City’s flagpoles are not intended to serve as a forum for free expression by the public, but rather for the display of federal, state, and City flags, and any commemorative flag as may be authorized by the City Council as an expression of the City’s official sentiments; and
WHEREAS, the adoption of this Resolution is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3), which is the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment and CEQA does not apply where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment; and WHEREAS, the Supreme Court expressly held in the 2022 case Shurtleff v. City of Boston that the First Amendment’s “Free Speech Clause does not prevent the government from declining to express a view,” and “[w]hen the government wishes to state an opinion, to speak for the community, to formulate policies, or to implement programs, it naturally chooses what to say and what not to say”; and WHEREAS, in accordance with applicable law and City’s Flag Policy, the City may take action to approve the flying of specific, qualifying commemorative flags as a form of government (rather than private) speech; and
WHEREAS, pursuant to the City’s Flag Policy, four (4) Council Members must vote in favor of displaying the requested commemorative flag(s) for such action to be successful, rather than a simple majority as is required for most Council actions; and WHEREAS, the City desires to approve the annual flying of these specified flags to commemorate important social and historical causes, and demonstrate the City’s commitment to diversity and inclusion.
ATTACHMENT 1
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The City of Arroyo Grande does hereby resolve that the following commemorative flags shall be flown as specified (images of which are set forth within the Exhibit A), in accordance with the requirements and procedures set forth in the City’s Flag Display Policy:
The Service Flag shall be flown during the month of May each year to commemorate National Military Appreciation Month.
The Pride Flag shall be flown during the month of June each year to commemorate LGBTQ+ Pride Month.
The Juneteenth Flag shall be flown during the Sunday-Saturday of the week during which June 19th falls each year.
SECTION 3. The City Manager or their designee is responsible for ensuring the proper implementation of the Flag Display Policy at all City facilities.
SECTION 4. This resolution shall be effective immediately.
On motion by Council Member ________, seconded by Council Member _______, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was adopted this 23rd day of April, 2024.
ATTACHMENT 1
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 1
EXHIBIT A
PICTURES OF COMMEMORATIVE FLAGS
A. Commemorative Flag Marking Military Appreciation Month B. Commemorative Flag Marking LGBTQ+ Pride Month
C. Commemorative Flag Marking Juneteenth
ATTACHMENT 2
A. Commemorative Flag Marking Military Appreciation Month B. Commemorative Flag Marking LGBTQ+ Pride Month
C. Commemorative Flag Marking Juneteenth
ATTACHMENT 3
RESOLUTION NO. 5083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A FLAG DISPLAY
POLICY
WHEREAS, the City of Arroyo Grande currently displays the United States Flag and the State of California Flag at the Arroyo Grande City Hall; and WHEREAS, the City of Arroyo Grande does not have a policy regarding the display of flags; and
WHEREAS, the City Council desires to establish a policy that provides guidance and standards for the outdoor display of flags at City facilities, including commemorative flags other than the United States flag, the State of California flag, and City flags; and WHEREAS, in adopting this Policy, the City Council desires to reflect the dignity of the flags flown at City-owned or City-maintained facilities, as well as the role of the Arroyo Grande City Hall as an inclusive gathering location and local symbol of government and democracy; and
WHEREAS, in adopting this flag display policy, the City Council declares that flags and flagpoles owned or maintained by the City of Arroyo Grande are not intended to serve as a forum for free expression by the public, but rather as a nonpublic forum for the display of the United States flag, the State of California flag, City flags, and any commemorative flag authorized by the City Council as an expression of the City Council's official sentiments (government speech); and
WHEREAS, in adopting this Policy, the City Council declares that the following flags shall not be considered commemorative flags that can be displayed or flown on City owned or maintained flagpoles: 1) flags of a particular religious movement or creed to avoid the appearance of City government endorsing religion or a particular religious movement or creed; 2) flags of a political party to avoid the appearance of City government endorsing a political party; and 3) flags advocating a certain outcome in an election.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. The recitals set forth herein are true, correct and incorporated herein by this reference.
2. The City of Arroyo Grande Policy on Display of Flags, attached hereto as Exhibit A and incorporated herein by reference, is hereby adopted.
3. This Resolution shall be effective immediately upon its adoption.
RESOLUTION NO. 5083
PAGE2
On motion by Council Member Barneich, seconded by Council Member George, and on the following roll call vote, to wit:
AYES: Council Members Barneich, George, Storton, Paulding, and Mayor Ray Russom NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 25th day of May, 2021.
RESOLUTION NO. 5083
PAGE 3
CARE~MAYOR
ATTEST:
APPROVED AS TO CONTENT:
l~ 1 ' . . a 16~ WHITNEYMONALl},liZrv MANAGER
APPROVED AS TO FORM:
TIMO~ E~ EY
Page Page 41 of 180 50 of 583
I. Purpose
CITY OF ARROYO GRANDE POLICY ON
DISPLAY OF FLAGS
EXHIBIT A
A The Arroyo Grande City Council desires to establish clear guidelines regarding:
1. The outdoor display of the United States Flag, the California State Flag, and the City of Arroyo Grande Flag at City facilities or City-owned or City-maintained flagpoles; and
2. The outdoor display of commemorative flags at the Arroyo Grande City Hall and Heritage Square Park.
B. In adopting this Policy, the City Council desires to reflect the dignity of the flags flown on flagpoles or displayed at City-owned or City-maintained facilities, as well as the role of the Arroyo Grande City Hall as an inclusive gathering location and local symbol of government and democracy.
C. In adopting this Policy, the City Council declares that flagpoles owned or maintained by the City of Arroyo Grande are not intended to serve as a forum for free expression by the public, but rather as a non-public forum for the display of the United States, State of California, City of Arroyo Grande, and any commemorative flag authorized by the City Council as an expression of the City Council's official sentiments (government speech).
II. Policy
A Conformance with Federal and State Regulations. Flags shall be displayed in accordance with Federal and State statutes and regulations, including, but not limited to, United States Code, Title 4, Chapter 1 and California Government Code section 430 et seq., and this Policy.
1. Per California Government Code section 431 (a), the Flag of the United States and the Flag of the State of California shall be prominently displayed upon or in front of public buildings of the City.
2. Per California Government Code section 434. 7, any Flag of the United States or Flag of California that the City purchases must be made in the United States.
3. The United States Flag may only be flown at half-staff in accordance with the guidelines set forth at https://www.usa.gov/flag. The State of California Flag shall be flown at half-staff if the United States Flag is flown at half-staff or on order of the Governor.
B. City Facilities other than the Arroyo Grande City Hall. At facilities that the City owns or maintains (other than facilities maintained by other governmental entities), there may be one flagpole where the United States Flag shall be flown and the State of California flag may be flown as described in Section II.
Page Page 42 of 180 51 of 583
C. Arroyo Grande City Hall.
1. There shall be flagpoles at the Arroyo Grande City Hall to fly the following flags in the manner described below: Flag of the United States, Flag of the State of California, Flag of the City of Arroyo Grande, and any approved commemorative flag.
2. The City of Arroyo Grande Flag shall fly at half-staff if either the United States or California Flag is at half-staff. The Mayor may order the City of Arroyo Grande Flag to fly at half-staff at the death of a current or former City Council Member or current City staff member or a historically significant member of the community.
3. Commemorative Flag.
a. As expression of the City's official government speech, the City Council may authorize the display of a commemorative flag to fly at the Arroyo Grande City Hall and the Heritage Square Park flagpoles only.
b. The City Council shall only consider a request to display a commemorative flag if the request is made by a member of the Arroyo Grande City Council and another City Council member agrees to place the discussion to authorize such display on the agenda for a regular or special City Council meeting. Requests to fly a commemorative flag by members of the public will not be considered.
c. At a noticed and agendized City Council meeting, four (4) Council Members must agree to display the Commemorative Flag.
d. Commemorative flags shall be displayed for a period of time that is reasonable or customary for the subject that is to be commemorated, but no longer than thirty (30) consecutive days.
e. Commemorative flags must be either purchased by the City or temporarily donated for the City's use and must be clean, without holes and tears, and be made of an all-weather fabric. Commemorative flags must be the same size or smaller than the United States and California flags that are flown.
The City will not be responsible for the condition of the commemorative flag once flown.
f. If any other flag is flown at half-staff, the commemorative flag will also be flown at half-staff.
g. A "commemorative flag" as defined in this Policy shall mean a flag that identifies with a specific historical event, cause, nation or group of people that the City Council choses to honor or commemorate consistent with the City's mission and priorities. The following are not allowed as Commemorative Flags and will not be considered by the City Council:
i. Flags of a particular religious movement or creed to avoid the appearance of City government endorsing religion or a particular religious movement or creed;
ii. Flags of a political party to avoid the appearance of City government endorsing a political party; and
iii. Flags advocating a certain outcome in an election.
Ill. Procedures
A. No other flag shall be placed above the United States Flag and no other flag shall be larger than the United States Flag. Other flags may be flown at the same height and in the same size, in accordance with this Policy. Where both the United State Flag and the California State Flags are flown, they shall be of the same size.
8. Flags should be hoisted briskly and lowered ceremoniously. The United States Flag should be hoisted first and lowered last.
C. Flags shall be displayed during operating hours on all days on which the City is open for business, and on national and State holidays. Flags may be displayed twenty-four (24) hours a day as long as they are illuminated during darkness.
D. Flags shall not be displayed during inclement weather, unless all-weather flags are used and are illuminated during darkness.
E. When flags are displayed on a single pole, the order from top to bottom shall be:
the United States Flag, the California State Flag, and, if displayed, the City of Arroyo Grande Flag.
F. When the flags are flown from adjacent flag poles, the United States Flag shall be flown at the highest point of honor, which is the furthest point to the left from the standpoint of the observer ("the flag's right").
G. When a flag is displayed at half-staff, it shall first be hoisted to the peak for a moment and then lowered to half-staff position. Before being lowered at the end of the day or when taken down, the flags shall again be hoisted to the peak for a moment and then fully lowered.
Page Page 44 of 180 53 of 583
OFFICIAL CERTIFICATION
I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the attached Resolution No. 5083 was passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 25th day of May, 2021.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 27th day of May, 2021.
JSs1cA MATSON, CITY CLERK
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 9.d. – April 23, 2024 City Council Meeting
Review and Adoption of a Resolution Authorizing the Recurring Annual Display of Specified Commemorative Flags at City Hall and Heritage Square Park
DATE: April 23, 2024
Attached is correspondence received for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Clerk
City Website and Public Review Binder
Enc
From: Alison Hinrichs
To: public comment
Subject: Take down pride flag
Date: Friday, April 19, 2024 7:50:31 PM
Hello,
I find it offensive and non-inclusive to hang the pride flag in the Village of Arroyo Grande. If we are going to hang the pride flag, then we better hang all the other flags of religion & personal stances to include everyone. The American flag includes everyone, the California flag includes everyone. I don’t understand that because the LGBT+ community makes such a stink that that’s why they get to hang their flag. They preach inclusiveness but are very exclusive to those only in their camp. Keep the flag down and include everyone.
Blessings,
Alie Hinrichs
Sent from my iPhone
From:
To: public comment
Subject: Pride month
Date: Friday, April 19, 2024 8:26:54 PM
Please don’t give any undue consideration to any and all bigots who may show up to discourage the city’s support and inclusion for all citizens and guests of our community. With pride and courage, continue to fly the rainbow flag in June. Arroyo Grande is a “no hate” zone.
In strength,
Elizabeth Fordyce, MPT, CAE
Safety In Motion
"Work That Fits"
From: Paul Fordyce
To: public comment
Subject: Pride flag
Date: Friday, April 19, 2024 8:30:32 PM
Please don’t give any undue consideration to any and all bigots who may show up to discourage the city’s support and inclusion for all citizens and guests of our community. With pride and courage, continue to fly the rainbow flag in June. Arroyo Grande is a “no hate” zone.
In strength,
Paul Fordyce
Arroyo Grande
Sent from my iPhone
From: robin greene
To: public comment
Subject: Pride Flag for June 2024
Date: Saturday, April 20, 2024 8:17:51 PM
I would like to express my support for the initiative to fly the Pride Flag in our city during the month of June. The significance of the pride flag for the LGBTQ+ community serves as a powerful symbol of unity, inclusivity, and acceptance. Why as a city would we not choose to promote everyone to feel welcome? By displaying this flag, we are embracing this message of inclusivity and compassion for all members of our community.
Thank you for your time and thoughtful consideration.
but cannot condone this activity.
Because you are in leadership in AG you are spitting in the face of God and as such you will be held accountable for your actions in the life to come. OK, so you are laughing and say do you really believe that? Well you got a lot more to loose if you don't believe this than I do if I should be wrong..think about it!!!! I will be praying that you vote this item down regarding the flying of the Pride flag...for our community"s sake and ultimately for your sake in the life to come.
Glenn Vander Plate
From: Karen Miller
To: public comment
Subject: Flying of Flags at City Hall & Heritage Square Park Date: Sunday, April 21, 2024 1:25:53 AM
Dear City Council,
As a citizen living in Arroyo Grande, I have a concern along with many others over the proposed Pride Flag issue again this year to be flown at the city hall and heritage park for June. Only this year you have grouped in with two other flags rather than voting on the flags separately as it should be done.
To keep things simple and fair in flying flags rather than showing favoritism, I feel that we should only fly our national, state and city flags and no other.As American living in Arroyo Grande, California, this we should all support. This keeps it simple, fair, and consistent year after year.
The council needs to listen to their constituents.Last year the majority of emails sent in except for one or two, I believe, said no to flying the pride flag yet the council voted unanimously to fly the flag.
Thank you for taking the time to listen to your citizen's concerns.
Blessings,
Karen Miller
From: William Honeycutt
To: public comment
Subject: Flying of Flaggs
Date: Sunday, April 21, 2024 6:32:19 AM
The American Flag (and its colors) represent , as stated in the pledge, "ONE NATION", not a group of "special interest". Flying flags of special interest groups promotes DIVISION, not UNITY. Men and women who fought and died did so for what the American flag (not flags) stands for. Please do not allow another thing that only creates disunity and division among residents of this city.
Respectfully.
W. B. Honeycutt
Arroyo Grande Resident
From: Becky Mosgofian
To: public comment
Subject: I support flying the Pride flag during the month of June Date: Monday, April 22, 2024 4:48:05 PM
Subject: Support for Flying the Rainbow Flag during Pride Month Dear Members of the City Council,
I am writing to express my strong support for flying the rainbow (or progress) flag in our city during Pride Month. As a resident of this community, I believe that displaying this flag sends a powerful message of inclusivity, support, and celebration of diversity.
Here are several reasons why flying the rainbow/progress flag is beneficial for our city:
Symbol of Inclusivity: The rainbow flag is universally recognized as a symbol of the LGBTQ+ community. By flying this flag, our city demonstrates its commitment to welcoming and embracing people of all sexual orientations and gender identities.
Support for LGBTQ+ Residents: Many LGBTQ+ individuals in our community feel marginalized or face discrimination. Seeing this flag flown proudly in public spaces can provide them with a sense of safety, acceptance, and affirmation of their identities.
Tourism and Business Impact: Cities that are perceived as inclusive and welcoming to diverse communities often attract more visitors and businesses. By visibly supporting Pride Month through the rainbow flag, we enhance our city's reputation as an open and progressive place to live, work, and visit.
Educational Opportunity: Flying the rainbow flag serves as an educational opportunity for residents, particularly young people, to learn about the LGBTQ+ community and the importance of equality and acceptance.
Promotion of Unity and Respect: Pride Month is a time to celebrate the LGBTQ+ community's history and achievements. Flying the rainbow flag promotes unity and respect among all residents, regardless of sexual orientation or gender identity.
I urge you to consider the positive impact that flying the rainbow flag has on our city and continue your support. It would demonstrate our commitment to equality, diversity, and human rights. Thank you.
Sincerely,
Becky Mosgofian Arroyo Grande, CA
From: Carol Swain
To: public comment
Subject: The Pride Flag represents freedom, much like the Stars and Stripes Date: Monday, April 22, 2024 8:30:22 PM
Thank you to the City of Arroyo Grande! You're a beautiful city with a cool, upbeat vibe, which has been fostered by your actions such as flying the Pride Flag. I'm proud to be your neighbor!! Carol Swain
Morro Bay
From: Linda Busek
To: public comment
Subject: Please continue to support our LGBTQ+ community members Date: Monday, April 22, 2024 6:06:17 PM
Fly the Pride flag proudly!
Thanks for standing up and standing firm!
best,
Linda Busek
From: MICHELE NORWOOD <
Sent: Monday, April 22, 2024 10:07 AM
To: Caren Ray Russom <[email protected]>
Cc: Jim Guthrie <[email protected]>; Kate Secrest <[email protected]>; Kristen Barneich <[email protected]>; Lan George <[email protected]> Subject: Flags
IRONSCALES couldn't recognize this email as this is the first time you received an email from this sender
Dear Mayor and City Council Members,
While I have nothing against LGBTQ people, I do have a problem with ANY flag being flown for ANY reason on public grounds other than the American flag. Should you chose to entertain this special interest group, no matter what your, “honorable” intentions, you must be prepared to allow the same display for ANY group that requests. Now just think about that-do you really want satanic, Nazi, Defund the Police, etc. flags displayed? What message are we sending? This is not about inclusion. Don’t start a trend in a community that does not need any more problems. Why such a small sliver of the population is always so overrepresented is beyond me.
Michele Norwood
Arroyo Grande, CA
Michele
From: Marja Rafiee
To: public comment
Subject: Support for Progress Flag
Date: Monday, April 22, 2024 7:56:07 PM
Hello AG City Council,
This email is to express my support of the LGBTQ+ community through the continued flying of the Progress flag in our fair city during Pride Month. There is not one downside I can think of to showing our fellow humans and community members that they are acknowledged and supported. I encourage you (and local leaders) to continue making decisions that will hopefully, in turn, encourage our citizens of all ages, backgrounds, etc. to be welcoming to everyone with open hearts and minds. Or, at the very least, I hope those opposing the Progress flag become aware that it is not hurting or taking anything away from them for other people in the community to feel seen and welcome here.
Thank you for your time,
Marja Rafiee
Homegrown AG Resident
Questions and Comments
Question #1: Have each of you, as members of Arroyo Grande City Council, been elected to represent all citizens of your city?
Question #2: By voting for this controversial issue of allowing for the annual flying of both the “pride flag” and “Juneteenth flag” mean that you will also fly our Christian flag at all our holidays and days of prayer? Question #3: If this vote goes through can each of you, in good conscience support the mutilization of children, young adults and consenting adults in this horrifying procedure of a sex change? And have you researched this process?
As you have probably deduced, I am a born-again, Bible believing Christian and I do my best to live my life according to the Word and Will of God—not always succeeding, but trying each day.
I researched what God has to say about the homosexual lifestyle and here are just a couple of references:
Leviticus 18: 22: “You shall not lie with a male as with a woman. It is an abomination.” I Corinthians 6: 9: “Do you not know that the unrighteous will not inherit the Kingdom of God? Do not be deceived. Neither fornicators, nor idolaters, nor adulterers, nor homosexuals, nor sodomites will inherit the Kingdom of God…….”
I am more concerned, at this point, to please God and not man, to obey His Word and not my opinion, and to share His love which leads men and women to repentance. I would add—this has NOTHING, ABSOLUTELY NOTHING, to do with loving each one of these individuals who are in this lifestyle. Rather, it is a true concern and act of obedience to love each of these and pray for each of these so that their lives will turn around to what God created them to be—for His plan and purpose in their lives. In this, I pray for their change back to God’s plan for them and that they experience the wonderful love, mercy, hope and grace He offers. I choose NOT to “love them to hell” by accepting and enabling this lifestyle.
Thank you for your time and I would appreciate answers to my questions, Sincerely
Diane Johnson
From: Shannon Kessler
To: public comment
Subject: Citizen opposed to flying the LGBTQ+++ form the city"s Flag Poles Date: Tuesday, April 23, 2024 9:54:59 AM
Dear council members,
I am writing to express my deep concern over the fact that you, our representatives are again choosing to fly a flag that distinctly represents the endorsement of a sexual lifestyle choice made by a few people. Please reconsider this decision and do not vote to make this decision perpetual. Taking this vote away from future council members removes our voice as people to come to you each year on this matter. I wrote last year to object to this along with many others and feel that you ignored us, your citizens.
A public display of this flag is inappropriate in this public setting since it indicates that the citizens of our city endorse this behavior which is not the case for myself, my family, and many other residents.
I have heard that one of the reasons you want to do this is to take a stand for an underrepresented and historically persecuted group of people. In this free nation, we currently have the freedom to behave how we choose as long as we do not harm others. If mistreated the recourse to address injustice exists through the police and the courts - standing on the Constitution and Bill of Rights.
The nation's flag - Old Glory/ the Stars and Stripes- already represents these rights.
The only flags that should fly from our city poles are the American Flag, the California State flag, and our city's flag. These three more than represent us ALL by standing for the governments of our free nation, state, and town. No more flags need to be flown especially not one that has nothing to do with a body of governance. --
Grace and Peace,
Shannon Kessler
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 9.d. – April 23, 2024 City Council Meeting
Review and Adoption of a Resolution Authorizing the Recurring Annual Display of Specified Commemorative Flags at City Hall and Heritage Square Park
DATE: April 23, 2024
Attached is correspondence received by 4 PM for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Clerk
City Website and Public Review Binder
Enc
This past Friday, April 19th, I received the City Council Agenda notice via email. I called City Hall to speak with a staff member about item 9D, however the City Hall was closed. I was unable to contact a staff member at City Hall as offices were closed. The Deputy City Clerk did return my call Monday morning and confirmed item 9D was on the consent agenda.
If citizens had been made aware item 9D was going to be on tonight’s agenda I believe there would have been more input from the community. could have met and had a discussion on this protocol before this meeting.
I am asking the Mayor and City Council to consider a Continuance of item 9D for a later date.
This will allow citizens to have the time to review the current policy and procedure along with having the opportunity to suggest any possible changes.
Many of my fellow citizens have questions regarding the current procedure and policy about which flags can fly over our City Hall and other Government offices.
I will be attending the meeting tonight to give further rationale for my request.
Heather Jensen
, Arroyo Grande
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shane Taylor, Utilities Manager
SUBJECT: Monthly Water Supply and Demand Update
DATE: April 23, 2024
SUMMARY OF ACTION:
The update reports the City’s total water supply and demand for March 2024. Current Lopez Reservoir level and projected levels are provided in the attachments.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Approximately two (2) hours of staff time is required to prepare the report.
RECOMMENDATION:
Receive and file the Monthly Water Supply and Demand Update.
BACKGROUND:
On March 28, 2023, the City Council adopted a Resolution rescinding the declaration of a State 1 Water Shortage Emergency and related water shortage restrictions and penalties.
The City of Arroyo Grande’s water entitlements are calculated on a water year that begins April 1st. The current water supply for water year 2024/2025 includes 2,290 Acre Feet from Lopez Reservoir, the current modeled, safe yield is 357-acre feet of groundwater from the Santa Maria River Groundwater Basin, with an entitlement of 1323 acre feet from the City’s wells that draw from the Pismo Formation.
The predicted water use for 2024/2025 water year is 3,100-acre feet.
In March 2024, the City’s water use was 129.3-acre feet with a per capita use of 76 gallons per day/per person. The residential per capita use was 58 gallons per day/per person.
There was a total of 3.75 inches of rainfall in the city in March 2024.
Item 9.e.
City Council
Monthly Water Supply and Demand Update
April 23, 2024
ANALYSIS OF ISSUES:
The United States Drought Monitor, as of April 11, 2024, shows San Luis Obispo County is not in a drought. Rainfall for the period of July 1, 2023, through April 11, 2024, is 15.75 inches at the Corporation Yard rain gauge. Lopez Lake is at 100.2% capacity as of April 11, 2024. The lake began spilling on February 7, 2024, and is currently spilling at a rate of 22.8-acre feet/day which is 7,400,000 gallons/day.
The deep well index for the first quarter of 2024 was completed on January 9, 2024, and is 12.33 feet above sea level, which is 4.83 feet above the threshold value. The current deep well index is 1.38 feet higher than October 2023 and 1.75 feet higher than January 2023.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the report, or
2. Provide other directions to staff.
ADVANTAGES:
The report provides the City Council and the public with the current and projected conditions of our water supply and demand.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Monthly Operations Report
2. Lopez Reservoir Storage Projection
3. Monthly Water Use Comparison
4. Deep Well Index Levels
108.9
129.3
69 76
0 20406080
100120140
Mar‐23 Mar‐24
Monthly Water Use Comparison
Acre Feet Usage (gpcd)
Attachment 3
Attachment 4
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Consideration of Acceptance of the 2022 Concrete Repair Project, PW 2022-07
DATE: April 23, 2024
SUMMARY OF ACTION:
Consideration of acceptance of the 2022 Concrete Repairs Project (Project) and starting the one-year warranty period for defects that may arise.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The final contract and change orders resulted in a total construction cost of $520,538.
The total construction costs consist of $520,538 for the direct contract amount and $0 for additional material quantities and field change orders (contingency costs).
RECOMMENDATION:
1) Accept the project improvements as constructed by JJ Fisher Construction, Inc. in accordance with the plans and specifications for the 2022 Concrete Repair Project, PW 2022-07;
2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
BACKGROUND:
On July 25, 2023, the City Council awarded a construction contract to JJ Fisher Construction, Inc. to complete the 2022 Concrete Repair Project in the amount of $398,351 and authorized the City Manager to approve change orders in the amount of $39,835 for unanticipated costs during the construction phase of this project.
On August 22, 2023, the City Council increased the contract to include two addalternatives from the original bid for a total additional cost of $122,187 and authorized the City Manager to approve change orders in the amount of $12,218.70 for unanticipated
Item 9.f.
City Council
Consideration of Acceptance of the 2022 Concrete Repair Project, PW 2022-07 April 23, 2024
costs during the construction phase of this project. The base project cost and the addalternates totaled $520,538.
The project was deemed substantially complete on February 23, 2024.
ANALYSIS OF ISSUES:
The 2022 Concrete Repair Project consisted of removing tile bands in the sidewalk and around tree wells in the Village and replacing them with brick pavers, replacing the crosswalks in the Village with brick pavers, and installing permeable flexi-pave in the tree wells. The add-alternate items included additional improvements at the Mason Street/East Branch Street intersection and sidewalk improvements adjacent to the Alder Street/Fair Oaks Avenue intersection.
The 2022 Concrete Repair project was completed to City staff satisfaction. The sidewalks and crosswalks are fully operational. No deficiencies have been noted by City staff and no complaints have been received by customers served by these new improvements.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the 2022 Concrete Repair Project;
2. Do not accept the project;
3. Accept the project but do not authorize the release of retention; or
4. Provide other direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements will allow staff to close out the project.
DISADVANTAGES:
No disadvantages have been identified in accepting this project.
ENVIRONMENTAL REVIEW:
On July 25, 2023, the City Council determined that construction of this project was categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Class 1 Section 15301 Existing Facilities, Class 2 Section 15302 Replacement or Reconstruction, and Class 4 Section 15304 Minor Alterations of Land. No further environmental review is required.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Notice of Completion
ATTACHMENT - 1
Item 10.a.
MEMORANDUM
TO: City Council
FROM: Sheridan Bohlken, Recreation Services Director
SUBJECT: Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25
DATE: April 23, 2024
SUMMARY OF ACTION:
Conduct the public hearing to levy an annual assessment for Fiscal Year (FY) 2024-25 to cover the costs of services, activities, and programs promoting tourism for the benefit of lodging businesses within the Arroyo Grande Tourism Business Improvement District (AGTBID) and approve the FY 2024-25 operating budget for the AGTBID.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Based on the anticipated year-end results for Fiscal Year 2023-24, the assessments expected to be collected total approximately $318,270 for FY 2024-25. The AGTBID budget provides $5,000 to the City to cover a portion of the City’s cost associated with supporting a Community Services Specialist position for vacation rental code compliance.
The AGTBID budget also provides $45,000 to the City for administration of the AGTBID.
The budget proposes $500,500 in expenditures, which is an increase of $175,000 compared to the FY 2032-24 AGTBID operating budget.
RECOMMENDATION:
1) Conduct a public hearing to receive public comment and protests regarding the City Council’s intention to continue the AGTBID and levy an annual assessment for FY 2024- 25;
2) Determine whether a legally sufficient number of protests have been made; 3) If a legally sufficient protest is not made, adopt a Resolution levying an annual assessment for the AGTBID for FY 2024-25;
4) Adopt a Resolution approving the FY 2024-25 operating budget for the AGTBID; and 5) Determine that conducting a public hearing to adopt a Resolution to levy and collect assessments and adopting a Resolution to approve the AGTBID operating budget is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential
Item 10.a.
City Council
Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25 April 23, 2024
to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.).
BACKGROUND:
In May 2013, the City Council adopted an Ordinance establishing the AGTBID. The AGTBID was formed under the Parking and Business Improvement Law of 1989, Sections 36500 et. seq. of the Streets and Highways Code and incorporated into the Arroyo Grande Municipal Code (AGMC) in Title 3, Chapter 3.46.
The purpose of forming the AGTBID was to provide revenue to defray the cost of services, activities, and programs promoting lodging businesses in the AGTBID through the promotion of scenic, recreational, cultural, and other attractions in the AGTBID as a tourist destination. An assessment is levied on all lodging businesses within the AGTBID boundaries and is based upon two percent of the rent charged by the operator per occupied room per night for all transient occupancies.
In December 2014, the City Council adopted an Ordinance amending Chapter 3.46 of the AGMC to provide that the same exemptions that apply to the Transient Occupancy Tax apply to AGTBID assessments and amended the definition of "lodging" to include vacation rentals and homestays.
In accordance with the provisions in the Streets and Highways Code (SHC) and AGMC Section 3.46.100, the City Council appointed an Advisory Board (AGTBID) Pursuant to SHC Section 36533, the AGTBID is to prepare an annual report, which is to be submitted to the City Council for its review and approval. AGMC Section 3.46.060 also provides that the assessments for the AGTBID are to be reviewed annually by the City Council based upon the Annual Report of the Advisory Board, and after approval of the Annual Report, the City Council is to follow the hearing process outlined in SHC Section 36534 for the annual assessment for the upcoming fiscal year. Section 36534 provides for the adoption of a Resolution of Intention to levy an annual assessment for that fiscal year. The Resolution of Intention also sets a public hearing date in order to receive any written or oral protests against the continuation of the AGTBID as required by the applicable statute.
On February 20, 2024, the AGTBID Advisory Board reviewed and approved the Annual Report prepared by Verdin Marketing. The report was forwarded to the City Council for consideration and was approved at the March 26, 2024 meeting. At this meeting, the City Council also adopted a Resolution of Intention to provide for a levy of the assessment for FY 2024-25. A public hearing was scheduled for April 23, 2024, to consider protests and complete the process to continue collecting and utilizing the AGTBID revenue for the promotion of activities that will support lodging businesses within the City.
Item 10.a.
City Council
Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25 April 23, 2024
The AGTBID Advisory Board is also responsible for developing an annual preliminary budget, detailing anticipated expenditures, and submitting the proposed budget to City Council for approval. At the AGTBID meeting on April 16, 2024, the Advisory Board reviewed and approved a preliminary budget for recommendation to the City Council.
ANALYSIS OF ISSUES:
Public Hearing to Continue Levying Assessment
As noted above, following approval of the Annual Report and adoption of the Resolution, of Intent to Levy the Assessment, the next step in the process for collecting assessments over the next year is to conduct a public hearing to consider public comment and protests regarding the continued imposition of the assessment. This public hearing will allow lodging businesses subject to the assessment an opportunity to submit comments, voice concerns, and protest the assessment.
As set forth in Sections 36524 and 36525 of the SHC, the City Council has the ability to continue to levy the AGTBID assessment for the next fiscal year at this public hearing, unless written protests are received from the lodging businesses that pay 50% or more of the proposed assessments. In that event, the City Council cannot consider continuation of the AGTBID for at least one year. If the required number of written protests is not received, SHC Section 36535 provides that at the conclusion of the hearing, a Resolution levying an annual assessment for the AGTBID for FY 2024-25 may be adopted. The statute further provides that the adoption of this Resolution constitutes the levy of the assessment for the fiscal year. A Resolution has been prepared for the City Council’s consideration and adoption if there is no legally sufficient protest and is provided as Attachment 1.
Fiscal Year 2024-25 Operating Budget
The FY 2024-25 adopted operating budget provided $500,500 for expenditures and included the following funding categories:
Item 10.a.
City Council
Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25 April 23, 2024
FY 2024-25 AGTBID Budget
Beginning Fund Balance $ 328,350 $ 405,833 $ 436,489 $ 420,739 FY 2021-22
Actuals
FY 2022-23
Actuals
FY 2023-24
Adopted
Budget
FY 2024-25
Proposed
Budget
TBID Assessments $ 295,271 $ 303,626 $ 309,000 $ 318,270 Interest (5,257) 4,078 750 750
Total Revenue $ 290,014 $ 307,704 $ 309,750 $ 319,020
Expenditures
FY 2021-22
Actuals
FY 2022-23
Actuals
FY 2023-24
Adopted
Budget
FY 2024-25
Proposed
Budget
Advertising
Marketing Services $ 144,762 $ 196,254 $ 200,000 $ 250,000 Photo/Video Assets 10,000 11,595 15,000 25,000
Promotional Product - - 5,000 5,000
Website 7,765 16,695 - -
Travel and Trade Shows - - 7,500 7,500
Coop Advertising - - 15,000 50,000
Sub-total Advertising $ 162,527 $ 224,544 $ 242,500 $ 337,500 Contractual Services
Chamber - Contract admin. $ 42,000 $ 44,500 $ - $ -
Sub-total Contractual Services $ 42,000 $ 44,500 $ - $ - Membership & Subscriptions
CCTC $ - $ - $ 500 $ 500
Sub-total Membership & Subs. $ - $ - $ 500 $ 500
Public Relations
Event Sponsorships - - 20,000 100,000
Influencers - - - 10,000
Official AG Merch - Contest - - 5,000 -
Official AG Merchandise - - 5,000 -
Sub-total Public Relations $ - $ - $ 30,000 $ 110,000
Services & Supplies
City - administrative $ 3,000 $ 3,000 $ 45,000 $ 45,000 Supplies/Domains - - 2,500 2,500
Vacation rental code compliance 5,004 5,004 5,000 5,000 Sub-total Services & Supplies $ 8,004 $ 8,004 $ 52,500 $ 52,500 Total Expenditures $ 212,531 $ 277,048 $ 325,500 $ 500,500 Ending Fund Balance $ 405,833 $ 436,489 $ 420,739 $ 239,259 Revenue
Item 10.a.
City Council
Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25 April 23, 2024
The allocation to the AGTBID budget for FY 2024-25 is recommended to be $500,500, which reflects an increase of $175,000. The increased budget provides the following:
$50,000 increase in Marketing Services
$10,000 increase in Photo/Video Assets
$35,000 increase in Co-op Advertising
$80,000 increase in Event Sponsorship
$10,000 addition for the new sub-category of Influencers $10,000 reduction for Merchandise
In ongoing efforts to optimize the existing fund balance, budget allocations are proposed to temporarily increase spending in specific categories, thereby spending down the current fund balance until expenditures are in line with anticipated revenues. This approach ensures that the fund’s utilization is both strategic and sustainable.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Conduct a public hearing to receive public comment and protests regarding the City Council’s intention to continue the AGTBID and levy an annual assessment for FY 2024-25; 2) Determine whether a legally sufficient number of protests have been made; 3) If a legally sufficient protest is not made, adopt a Resolution levying an annual assessment for the AGTBID for FY 2024-25; 4) Adopt a Resolution approving the FY 2024-25 operating budget for the AGTBID; and 5) Determine that conducting a public hearing to adopt a resolution to levy and collect assessments and adopting a resolution to approve the AGTBID operating budget are not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.).
2. Conduct a public hearing to receive public comment and protests regarding the City Council’s intention to continue the AGTBID and levy an annual assessment for FY 2024-25; 2) Determine whether a legally sufficient number of protests have been made; 3) If a legally sufficient protest is made, (a) do not adopt the Resolution levying an annual assessment for the AGTBID for FY 2024-25, (b) do not adopt the Resolution approving the FY 2024-25 Budget, and (c) direct staff to return next year with an item to consider whether to levy the assessment in FY 2025-26.
3. Provide other direction to staff.
ADVANTAGES:
Levying the annual assessment will enable the City to extend the AGTBID, which provides a mechanism to generate funding to promote lodging stays and tourism in the City. These efforts, in turn, increase transient occupancy tax revenue and supports local businesses. Approving the AGTBID FY 2024-25 operating budget will allow the
Item 10.a.
City Council
Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25 April 23, 2024
continuation of the momentum of the Visit Arroyo Grande’s tourism marketing efforts, and to fund anticipated additional marketing opportunities.
DISADVANTAGES:
Levying the assessment will continue to impose a cost to tourists and visitors to Arroyo Grande who pay the assessment. There are no other disadvantages identified by levying the assessment for another year. There are no disadvantages identified with adopting the Resolution to adopt the AGTBID FY 2024-25 operating budget.
ENVIRONMENTAL REVIEW:
Conducting a public hearing to adopt a Resolution to levy and collect assessments and adopting a Resolution to approve the AGTBID operating budget are not subject to CEQA because these actions have no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. Moreover, the action merely constitutes an administrative activity of the City and is additionally exempt from CEQA on that basis. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS
1. Proposed Resolution of Intention to Levy Assessment
2. Proposed Resolution AGTBID FY 2024-25 Budget
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE LEVYING AN ANNUAL ASSESSMENT
FOR THE ARROYO GRANDE TOURISM BUSINESS
IMPROVEMENT DISTRICT FOR THE 2024-25 FISCAL
YEAR
WHEREAS, the Parking and Business Improvement Area Law of 1989, sections 36500 et seq. of the Streets and Highways Code, authorizes cities to establish business improvement districts for several purposes, one of which is the promotion of tourism; and WHEREAS, the Arroyo Grande Tourism Business Improvement District (“AGTBID” or “District”) was established in May 2013 and incorporated into the Arroyo Grande Municipal Code in Chapter 3.46; and
WHEREAS, in accordance with the requirements of Streets and Highways Code Section 36530 and Arroyo Grande Municipal Code Section 3.46.100, the City council appointed an Advisory Board to provide oversight, guidance, and recommendations regarding the use of the assessment funds; and
WHEREAS, the Arroyo Grande Municipal Code and the Parking and Business Improvement Area Law of 1989 require the Advisory Board to prepare and submit an annual report stating proposed changes, improvements, and activities for the fiscal year; and
WHEREAS, the Advisory Board annual report was considered and approved by the Arroyo Grande City Council at its March 26, 2024 meeting; and WHEREAS, in accordance with the procedures contained in Streets and Highways Code Section 36534, on March 26, 2024, the City Council adopted a Resolution of Intention to levy an annual assessment for the Arroyo Grande Tourism Business Improvement District for the 2024-25 fiscal year and set a public hearing for April 23, 2024, to consider the annual assessment and hear any oral testimony and receive any written protests; and WHEREAS. The City Council held a duly noticed public hearing on April 23, 2024, to allow for protests, as required by Streets and Highways Code Section 36524, and sufficient written protests were not received from lodging businesses in the District which pay fifty percent of more of the assessment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
RESOLUTION NO.
PAGE 2
2. The City Council hereby continues the established Arroyo Grande Tourism Business Improvement District in accordance with Arroyo Grande Municipal Code Chapter 3.46 and California Streets and Highways Code Sections 36500 et seq. (Parking and Business Improvement Area Law of 1989) and levies assessments for fiscal year 2024-25 as further contained herein.
3. The report of the Arroyo Grande Tourism Business Improvement District Advisory Board is hereby confirmed.
4. The location and boundaries of the Arroyo Grande Tourism Business Improvement District are the boundaries of the City of Arroyo Grande.
5. The assessment levied by the Arroyo Grande Tourism Business Improvement District shall be used for activities and programs promoting lodging businesses in the District through the promotion of scenic, recreational, cultural, and other attractions in the District as a tourist destination, and as further set forth in Arroyo Grande Municipal Code Sections 3.46.030 and 3.46.080.
6. The assessment will be levied and allocated by the City of Arroyo Grande.
7. The assessment is to be levied on all “lodging” businesses, as that term is defined in Arroyo Grande Municipal Code Section 3.46.020.
8. The assessment for fiscal year 2024-25 shall be levied on all lodging businesses within the ATBID boundaries and shall be based upon two percent of the rent charged by the operator per occupied room per night for all transient occupancies.
The assessment shall be collected quarterly, based on two percent of the rent charged by the operator per occupied room per night in revenues for the previous quarter.
9. New lodging businesses shall not be exempt from immediate assessment.
On motion of , seconded by , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 23rd day of April, 2024.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING THE FISCAL YEAR 2024-
25 BUDGET FOR THE ARROYO GRANDE TOURISM
BUSINESS IMPROVEMENT DISTRICT
WHEREAS, on February 26, 2013, the City Council adopted Resolution No. 4516 establishing the Advisory Board (“Advisory Board”) to the Arroyo Grande Tourism Business Improvement District (“AGTBID” or “District”); and WHEREAS, on May 14, 2013, the City Council adopted Ordinance No. 651 establishing the AGTBID; and
WHEREAS, the purpose of the Advisory Board is to consult with and advise the City Council on those matters dealing with the method and basis of levying assessments within the AGTBID; expenditures of revenues derived from such assessments; and programs, services, improvements, and activities intended to promote lodging establishments within the District; and
WHEREAS, on February 20, 2024, the Advisory Board approved the FY 2023-24 AGTBID Annual Report; and
WHEREAS, on March 26, 2024, the City Council approved the Advisory Board’s Annual Report and adopted a Resolution of Intention to levy and collect assessments for the 2024-25 fiscal year and to set a date for a public hearing for April 23, 2024; and WHEREAS, on April 23, 2024, the City Council adopted a Resolution levying an annual assessment for the AGTBID for the 2024-25 fiscal year; and WHEREAS, the budget recommendations attached hereto as Exhibit A are based upon City revenue projections and will fund a work plan that meets the objectives, goals, and responsibilities of the AGTBID.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, as follows:
1. The foregoing recitals are true and correct and are incorporated herein.
2. The City Council hereby adopts the FY 2024-25 budget for the Arroyo Grande Tourism Business Improvement District attached hereto as Exhibit A.
RESOLUTION NO.
PAGE 2
On motion of , seconded by , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 23rd day of April, 2024.
RESOLUTION NO.
PAGE 3
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT A
FY 2024-25 AGTBID Budget
Beginning Fund Balance $ 328,350 $ 405,833 $ 436,489 $ 420,739 FY 2021-22
Actuals
FY 2022-23
Actuals
FY 2023-24
Adopted
Budget
FY 2024-25
Proposed
Budget
TBID Assessments $ 295,271 $ 303,626 $ 309,000 $ 318,270 Interest (5,257) 4,078 750 750
Total Revenue $ 290,014 $ 307,704 $ 309,750 $ 319,020
Expenditures
FY 2021-22
Actuals
FY 2022-23
Actuals
FY 2023-24
Adopted
Budget
FY 2024-25
Proposed
Budget
Advertising
Marketing Services $ 144,762 $ 196,254 $ 200,000 $ 250,000 Photo/Video Assets 10,000 11,595 15,000 25,000
Promotional Product - - 5,000 5,000
Website 7,765 16,695 - -
Travel and Trade Shows - - 7,500 7,500
Coop Advertising - - 15,000 50,000
Sub-total Advertising $ 162,527 $ 224,544 $ 242,500 $ 337,500 Contractual Services
Chamber - Contract admin. $ 42,000 $ 44,500 $ - $ -
Sub-total Contractual Services $ 42,000 $ 44,500 $ - $ - Membership & Subscriptions
CCTC $ - $ - $ 500 $ 500
Sub-total Membership & Subs. $ - $ - $ 500 $ 500
Public Relations
Event Sponsorships - - 20,000 100,000
Influencers - - - 10,000
Official AG Merch - Contest - - 5,000 -
Official AG Merchandise - - 5,000 -
Sub-total Public Relations $ - $ - $ 30,000 $ 110,000
Services & Supplies
City - administrative $ 3,000 $ 3,000 $ 45,000 $ 45,000 Supplies/Domains - - 2,500 2,500
Vacation rental code compliance 5,004 5,004 5,000 5,000 Sub-total Services & Supplies $ 8,004 $ 8,004 $ 52,500 $ 52,500 Total Expenditures $ 212,531 $ 277,048 $ 325,500 $ 500,500 Ending Fund Balance $ 405,833 $ 436,489 $ 420,739 $ 239,259 Revenue
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Legislative & Information Services Director/City Clerk SUBJECT: Supplemental Information
Agenda Item 10.a. – April 23, 2024 City Council Meeting Public Hearing to Consider Adoption of Resolutions Levying an Annual Assessment for the Arroyo Grande Tourism Business Improvement District (AGTBID) and Approving the AGTBID Budget for FY 2024-25
DATE: April 23, 2024
Attached is correspondence received by 4 PM for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
Recreation Services Director
City Attorney
City Clerk
City Website and Public Review Binder
Enc
From: Linda Drummy
To: public comment
Subject: TOT Fees
Date: Tuesday, April 16, 2024 12:38:54 PM
I am writing to protest the annual TOT fees. I feel that those who annually make less than $500 should not be assessed the same fees as those that make more on a consistent basis.
So I am protesting this annual assessment.
Regards,
Linda Drummy
Arroyo Grande
Item 10.b.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project SUMMARY: Temporary Construction Easements for Assessor Parcel Numbers 007-482-006, 007-481-011, 007-482-026, 006-311-056, and 006-311-067, for the Traffic Way Bridge Replacement Project, in Arroyo Grande, California, and Finding that No Further Environmental Review is Required Pursuant to Public Resources Code Section 21166 and State CEQA Guidelines Section 15162.
DATE: April 23, 2024
SUMMARY OF ACTION:
Temporary construction easements (TCEs) are needed across nine properties for access to and staging for the Traffic Way Bridge Replacement Project (Project), scheduled for construction in 2025. To keep this schedule, right-of-way certification associated with these TCEs must be completed so that right-of-way for the project can be certified by Caltrans by August 31, 2024 to keep funding available for construction in 2025. As of April 11, 2024, four of the nine properties signed agreements granting TCEs across their properties. Offers were made to the remaining five properties at their appraised values, but as of April 18, 2024, these remaining property owners have not yet signed agreements. Failure to execute the remaining agreements prior to August 31, 2024, will jeopardize this and other projects’ construction schedules. Given the current condition of the Traffic Way Bridge and its importance to traffic circulation and the public, the City may need to utilize eminent domain as a last resort to secure the remaining TCEs. The first step to doing so is holding this Hearing of Necessity.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Adequate funding for right-of-way acquisition costs at the properties’ appraised values was appropriated in the FY 2023-25 CIP Budget.
Item 10.b.
City Council
Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project
April 23, 2024
RECOMMENDATION:
Conduct a public hearing and adopt a Resolution of Necessity declaring that the acquisition by eminent domain of TCE interests in certain real property, more particularly described as Assessor Parcel Numbers 007-482-006, 007-481-011, 007-482-026, 006- 311-056, and 006-311-067 (collectively the “Property”), may be necessary for the Project..
This Resolution of Necessity to initiate eminent domain proceedings is a necessary step towards the construction of the Project, as analyzed in the adopted Mitigated Negative Declaration (State Clearinghouse No. 2022060452) (“MND”). There are no substantial changes to the Project such that revisions to the previously adopted MND are required.
Thus, none of the conditions requiring subsequent environmental review called out in State CEQA Guidelines section 15162 or Public Resources Code section 21166 are present, and no further environmental review is required.
BACKGROUND:
Traffic Way Bridge was first constructed over Arroyo Grande Creek in 1932. Its piles, which are concrete posts driven into the ground for support (see Figure 1), were originally embedded (set firmly into the ground) 23 feet into dirt.
Figure 1: Traffic Way Bridge Piles
Scour, which is the washing away of soils and creek materials due to creek flow, has resulted in a loss of embedment. Loss of embedment negatively impacts the structural
Item 10.b.
City Council
Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project
April 23, 2024
integrity of the bridge. Chart 1 shows increased depth to soils over time at each of the piles, starting with data collected in 1993.
Chart 1: Traffic Way Bridge Depth to Soil
A scour evaluation and plan of action prepared in October 2015 indicated that the scour at some of the piles has reached a level where the capacity of those piles is only two/thirds of the design load, necessitating planned bridge replacement. Regular inspections have and will continue to occur, especially after large storms that can aggravate scour conditions, until the bridge is replaced. The concern is that additional scouring will require immediate closure if the bridge isn’t replaced in a timely manner. Traffic Way Bridge is a critical element of traffic circulation, and its unplanned closure will be significantly disruptive to traffic flow and reduce emergency fire response times to large portions of the City. Following the January 2023 storms there have been some additional changes in the piles embedment which are being monitored.
On July 24, 2018, the City Council approved agreements to allow the City to seek reimbursement from the Local Highway Bridge Program for the Project. This funding will cover 88.53% of the bridge replacement cost, with the balance coming from local funds.
Evidence of loss in embedment
due to scour
Item 10.b.
City Council
Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project
April 23, 2024
Bridge replacement design and plans and specifications development is underway and approaching the 95% completion level. These design plans confirm that TCEs across nine properties are needed to complete Project construction.
On January 25, 2023, City staff received notice from Caltrans that the Federal Highway administration authorized right-of-way funding for the Project, which allowed the City to begin reimbursable work for the right-of-way phase of the Project.
The City entered into an agreement with Hamner, Jewell, and Associates on September 26, 2023. Since then, the right-of-way consultant has been working diligently to procure preliminary title reports and third-party appraisals. In March 2024, the consultant presented offers based on appraisals to all nine property owners with TCE offer letters.
As of April 18, 2024, four of the property owners have signed TCE agreements.
Negotiations continue with the five remaining property owners. However, if the City is unable to finalize agreements with these property owners before the August Caltrans funding deadline, it may become necessary to secure the TCEs using eminent domain.
The first step of the eminent domain process is a Hearing of Necessity.
ANALYSIS OF ISSUES:
The power of eminent domain is used by the City only as a last resort to obtain interests necessary for projects after 1) negotiations have stalled; 2) the owner has requested that the City proceed directly to eminent domain for tax or other advantages; or 3) the eminent domain process is necessary to clear title to the property. In this case, an offer of just compensation was made to each of the owners for the full Fair Market Value of their properties as determined by an independent appraiser. City staff has attempted to negotiate voluntary acquisitions in good faith and will continue to do so throughout the process.
Description Of TCE Interests to be Acquired
Property affected by the proposed acquisitions of land are located within the City of Arroyo Grande, California and are described within the Resolution and accompanying Exhibit “A”.
Hearings and Required Findings
The recommended actions of the City Council pertain to the acquisition of property owned by 1) The Dohi Trust, 2) M.E.S. Hansen, 3) Raffi M. Kaloosian, 4) Pacific Fuel Group, LLC, and 5) Adam H. Saruwatari.
California eminent domain law provides that a public entity may not commence an eminent domain proceeding until its governing body has adopted a Resolution of Necessity, which resolution may only be adopted after the governing body has given each
Item 10.b.
City Council
Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project
April 23, 2024
party with an interest in the affected property or their representatives a reasonable opportunity to appear and be heard on the following matters:
1.The public interest and necessity require the proposed project.
2.The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury.
3.The real property to be acquired is necessary for the project.
4.The offer of just compensation has been made to the property owner.
The above four required findings are addressed as follows:
The Public Interest and Necessity Require the Proposed Project This Project will improve public safety, update the bridge to current standards, and remove scour concerns by eliminating any intermediate supports with a single-span bridge over Arroyo Grande Creek. The replacement bridge will be built on the existing alignment of Traffic Way, within the current City right-of-way.
Traffic Way Bridge is a key component to Arroyo Grande traffic circulation and its premature closure will disrupt traffic, including emergency response vehicles. Staff is working on a temporary route for emergency response to address this issue during construction.
The Project is Planned or Located in a Manner That Will be most Compatible with the Greatest Public Good and the Least Private Injury
The new bridge will provide safe access to traffic over Arroyo Grande Creek at Traffic Way. The Property to be acquired is best suited for the Project and will cause the least private injury. To move this Project elsewhere would require significant land use policy changes, cause a greater impact to property owners, and would effectively be cost prohibitive. Additionally, the impacts of the access is temporary during construction only.
The Real Property to be Acquired is Necessary for the Proposed Project The Property affected by the proposed acquisition is located within the City of Arroyo Grande. The Property is necessary for access to and staging for the construction site.
Specifically, the acquisition is necessary to allow for the Traffic Way Bridge Project, in Arroyo Grande, California.
The Offer of Just Compensation Has Been Made
Appraisals were prepared by an independent State-licensed Certified General Real Estate Appraiser with Hoffman, Vance, and Worthington, Inc. to establish the Fair Market Value of the TCE interests of each property the City is seeking to acquire. An offer of just compensation was made to the owner of record to temporarily purchase TCE interests in each property to be acquired, as established by the approved appraisal and as required by Section 7267.2 of the California Government Code. Although negotiated agreements are still being pursued and may still be possible for the TCE interests cited above, it is important
Item 10.b.
City Council
Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project
April 23, 2024
for the City to protect the project funding and schedule by ensuring that the City has the rights needed for the Right of Way Certification process. It would therefore be appropriate to conduct the Necessity Hearing so that the City, if the Resolution of Necessity is approved and adopted, may commence the procedures to acquire the necessary interest through eminent domain.
NEXT STEPS:
City staff and its right-of-way consultant will continue to work with the remaining property owners to reach a mutually satisfactory outcome without the need to resort to eminent domain. The approval of the recommended Resolution of Necessity allows the City to consider eminent domain should the parties not reach agreement on the necessary TCEs by the required Project certification and construction schedule dates described above.
ENVIRONMENTAL ANALYSIS:
On September 26, 2023, the City Council adopted an MND for the Traffic Way Bridge Replacement Project (SCH No. 2022060452). The MND analyzed the environmental impacts of the Project in compliance with the California Environmental Quality Act (CEQA). This Resolution of Necessity, which is part of an important and necessary step towards construction of the Project, will have no direct or indirect physical impacts and does not constitute a substantial change to the Project such that revisions to the previously adopted MND are required. In fact, this Resolution of Necessity is taken pursuant to, and in conformity with, the analysis contained within the previously adopted MND. Thus, none of the conditions requiring subsequent environmental review called out in State CEQA Guidelines section 15162 or Public Resources Code section 21166 are present, and no further environmental review is required.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Conduct a public hearing and adopt a Resolution of Necessity declaring that the acquisition by eminent domain of TCE interests in certain Property (more particularly described as APNs 007-482-006, 007-481-011, 007-482-026, 006-311- 056, and 006-311-067), may be necessary for the Traffic Way Bridge Replacement Project to meet its current construction and Caltrans certification schedule; or
2. Do not adopt a Resolution of Necessity, and thus not allow the acquisition by eminent domain of TCE interests of Property if required; or
3. Provide other direction to staff.
ADVANTAGES:
This Hearing of Necessity is the first step in the eminent domain process. Adequate time exists for that City to continue negotiating with property owners for TCE acquisition without the need for eminent domain. However, if securing the remaining TCE does not occur in a timely manner, the Hearing of Necessity will enable the City to pursue eminent
Item 10.b.
City Council
Public Hearing to Consider a Resolution of Necessity for Acquisition by Eminent Domain of Temporary Construction Easement Interests in Certain Real Property for the Traffic Way Bridge Replacement Project
April 23, 2024
domain if necessary so that this critical project can remain on schedule. Holding this Hearing of Necessity provides for adequate time for the eminent domain process to occur to ensure the rights needed are secured, so that Caltrans can certify project right-of-way by August 31, 2024, and the construction schedule can proceed.
Maintaining the current schedule for bridge replacement will allow for project completion in an orderly manner and will enable the City to maintain other capital projects schedules, such as the Halcyon Complete Streets Project, which would be impacted if the Traffic Way Bridge Replacement Project is delayed.
DISADVANTAGES:
Concerns about unfair compensation during the eminent domain process have been addressed by obtaining third-party appraisals for the TCEs in question. While the construction project itself will be disruptive to the impacted properties, the impact is temporary and replacement of Traffic Way Bridge in an orderly manner will be less disruptive than closing the bridge prematurely.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. A Notice of Hearing was mailed on April 8, 2024, by first class mail to the property owners in accordance with Section 1245.235 of the California Code of Civil Procedure.
ATTACHMENTS:
1. Proposed Resolution of Necessity
Item 12.a.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
Bill Robeson, Assistant City Manager/Director of Public Works Nicole Valentine, Administrative Services Director
Shannon Sweeney, City Engineer
SUBJECT: Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program DATE: April 23, 2024
SUMMARY OF ACTION:
Provide direction on the 5-Year Capital Improvement Program (CIP) Budget and the 5- Year Measure O 2006 Sales Tax Fund Expenditures Program.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed 5-Year CIP Budget allocates $46.7 million for projects from various funding sources from FY 2024-25 through FY 2028-29. When City Council considers the single Fiscal Year (FY) 2024-25 Mid-Cycle Budget, it is anticipated that $18.6 million will be allocated for CIP projects for that FY. Of the $18.6 million, $2.7 million is from the Measure O 2006 Sales Tax Fund. The CIP projects will be delivered using City staff time, consultants, and contractors. As projects are developed and detailed, the impact to staff resources will be determined and included in future Staff Reports for individual projects.
RECOMMENDATION:
Provide direction on the proposed 5-Year CIP Budget and the expenditures funded by the 5-Year Measure O 2006 Sales Tax Fund Expenditure Program.
BACKGROUND:
The City’s budget provides funding for all City services, infrastructure investments, and activities performed during each fiscal year. The two major components of the budget are ongoing operations and capital or one-time expenditures. Capital projects often involve a multi-year approach, with design and survey work occurring in one year, followed by construction in the following year or two. Depending on complexity, capital projects can span several years. Utilizing a five-year plan, the City can identify and fund preliminary phases of a project with the reasonable expectation that future years will fund subsequent project phases. However, identifying a project in future years does not mean it will
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
automatically be funded in those years. During each budget cycle, all capital projects are reviewed and prioritized against then-current needs and available funding.
On May 9, 2023, the City Council provided direction on the 5-Year CIP Budget and the 5- Year Measure O 2006 Sales Tax Fund Expenditures Program. On May 16, 2023, the 5- Year CIP Budget was provided to the Planning Commission for determination of consistency with the City’s General Plan.
On June 13, 2023, staff presented the FY 2023-25 Biennial Budget and 5-Year CIP Budget for review and public comment during a Public Hearing. On June 27, 2023, the City Council approved a resolution adopting the FY 2023-25 CIP Budget and making appropriations for the amount budgeted.
The City is entering the second year of a two-year budget, referred to as the Mid-Cycle Update. The purpose of this Mid-Cycle Update is to: 1) update revenue projections as economic data becomes available; 2) update expenditures as more accurate costs become available; and 3) to provide adjustments for projects that have been funded through other sources, for example ARPA. After receiving input regarding the updated 5- Year CIP Budget presented in this report, Staff will take the City Councils’ direction and incorporate it in the preliminary Mid-Cycle Budget presentation.
Enterprise Funds for water and sewer are included in this report to the degree that their budgets reflect the capital improvement projects necessary to sustain those operations.
Enterprise budgets are developed in close coordination with the ten-year water and sewer master plans and the projected revenue generation of the funds based on adopted rates.
Enterprise operating budgets will be presented to the City Council with the draft operating budgets of other funds on May 28, 2024.
The Measure O 2006 Sales Tax Fund supports both operating and capital needs relating to transportation, public safety, and infrastructure. Approximately 60% of the revenue funds capital programs, and the other approximately 40% funds public safety programs.
The 5-ear revenue and expenditure plan provided in Attachment 3 is prepared in order to support the multi-year nature of the capital projects funded with revenue from the 5-Year Measure O 2006 Sales Tax Fund and to provide an opportunity for Council and the public to review and revise the proposed uses of the funding.
ANALYSIS OF ISSUES:
Approach to Analysis and Prioritization of CIP
A systematic approach to identifying and prioritizing projects was implemented for the proposed 5-Year CIP Budget. Department Directors submitted requests for capital improvement projects, including costs, schedule, and priority (low, medium, and high). A diverse team of City staff from the City Manager’s Office, Administrative Services, Engineering, Community Development, Police, and Public Works (the CIP team) attended
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
a series of collaborative workshops to discuss the requested capital improvement projects in consideration of many factors including:
Safety
Community benefit
Funding source
Funding schedule i.e., timeframe for completion before external funding expires Staff capacity
Urgency – consideration of deferred maintenance costs and/or end of useful life Number of projects per department i.e., water, streets, parks, fire, police etc.
The CIP team used the factors listed above to evaluate proposed projects. Each project was assigned a score from 1 (highest priority) to 5 (lowest priority). Projects with a score of 5 were moved to the unfunded projects list, which is discussed further below. In some cases, a lower score of 3 or 4 resulted in a project being ‘pushed’ to a later year. In some cases, projects have commenced in FY 2023-24 or earlier, these projects are carried into the FY 2024-29 5-Year CIP Budget and received a score of 1 or 2 (high priority). The workshops resulted in a 5-Year CIP Budget that is provided in Attachment 1.
Unfunded CIP
Another outcome of the 5-Year CIP Budget analysis is that 32 projects are not included in the proposed 5-year plan. These lower priority projects are included in the unfunded project list, which will be revisited during future CIP planning and budgeting exercises.
The Unfunded CIP list is included in Attachment 2. If alternative funding and staff resources become available, some of the unfunded projects could later be included in the 5-Year CIP Budget.
City’s Capacity to Complete CIP
Historically, the City has completed an average of 8-9 capital improvement projects per year. Years affected by the COVID-19 may have skewed this average, and it is estimated that in a normal year, the City will have capacity to complete approximately 10 capital projects per year. Table 1 shows the goal for the number of capital improvement projects to complete per year and the number of projects included in the current 5-Year CIP Budget. The City typically utilizes engineering consultants for planning, design construction management and inspection, and contractors for construction of capital improvement projects. Although consultants balance the workload for City staff, which allows for a higher number of projects to be delivered, significant effort is required to supervise, coordinate, provide direction and information to consultants. City staff have institutional, historic, local, community, and neighborhood insight of projects that consultants do not, and this expertise is necessary to successfully complete each project.
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
Table 1 – Number of Capital Projects Per Year
In a typical year, the City encounters 1-2 unforeseen projects, such as natural disasters (e.g. storm event flooding) and infrastructure breakdown/damage (e.g. FCFA generator replacement, and storm drain pipe failures). Although it is difficult to estimate the City staff time needed to respond to unforeseen/emergency projects, it is necessary to retain some staff capacity for this purpose. The proposed 5-Year CIP Budget has been prepared with all of these constraints in mind.
Projects Completed and in advanced stages of activity in FY 2023-24 Many projects in the 5-Year CIP Budget take more than one fiscal year to complete. The following CIPs have been completed or are anticipated to be completed during FY 2023- 24:
Fair Oaks Waterline Replacement
Permanent Parklets Program
Lift Station #3 Stabilization
Arroyo Grande Creek Debris Removal
2022 Pavement Management Project
2023 Concrete Repairs Project
191 Tally Ho Frontage Improvements
Station 1 Generator Replacement
Trenchless Sewer Rehabilitation
Community Safety Camera Network
These multiyear CIPs completed major milestones during FY 2023-24:
Swinging Bridge - construction begins in May 2024
2024 Street Repairs - in final design phase
Traffic Way Bridge - in final design and right-of-way acquisition phase Funding Sources
As summarized in Table 2, the City continues to rely on grant funding for a significant portion of capital projects. In particular, the Federal Highway Bridge Program (HBP) will provide over $12.3 million for the Traffic Way Bridge Project and the California Active Transportation Program (ATP) will fund the Halcyon Complete Streets project with $7.1 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29
Number of
Projects* - Goal 10 10 10 10 10
Number of
Projects - Actual 15 13 12 9 8
*managed by CIP Public Works Engineering Team
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
million in FY 2024-25 and FY 2025-26. Additionally, the Measure O 2006 Sales Tax Fund is the other major funding source for the 5-Year CIP Budget, providing $10.7 million in funding.
Table 2 – 5-Year CIP Budget Summary by Funding Source
American Rescue Plan Act (ARPA) Funding Re-allocation
The City of Arroyo Grande received $4,300,241 in ARPA funds. Allocations of the ARPA funds were completed at the July 27, 2021, and October 12, 2021 Council meetings. At the time these allocations were made, the U.S. Treasury had issued an Interim Final Rule with guidance on the funding allocation methodology, distribution process, and reporting requirements as well as Frequently Asked Questions to assist jurisdictions in interpreting the policy language. The Interim Final Rule stated that the recipients may use funds for the following uses:
Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff;
Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impacted industries, and the public sector;
Replace lost public sector revenues (referred to as the “revenue loss” use), using this funding to provide government services to the extent of the reduction in revenue experienced during the pandemic;
Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical infrastructure sectors; and
Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet.
Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year
Total
Park Improvement - 65,000 - 50,000 - 115,000
Parkside Assessment District 250,000 - - - - 250,000
Measure O 2006 Sales Tax Fund 2,720,912 2,416,869 1,730,000 1,720,000 2,095,000 10,682,782 General Fund 2,360,000 - - - - 2,360,000
Streets Fund (SB 1) 450,000 450,000 450,000 450,000 450,000 2,250,000 Sewer 100,000 100,000 814,200 100,000 775,000 1,889,200 Water 430,000 100,000 835,000 300,000 500,000 2,165,000 ARPA 204,207 - - - - 204,207
Highway Bridge Program 6,167,352 6,167,352 - - - 12,334,703 Other 5,938,351 3,432,500 3,869,000 1,175,000 - 14,414,851 Total 18,620,822 12,731,721 7,698,200 3,795,000 3,820,000 46,665,743
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
Additionally, a list of ineligible expenditures include:
Offset tax cuts implemented during the public health crisis; Deposits into pension funds or rainy day funds; and
Funding debt services and legal services
Reallocations of the City’s ARPA funding were approved at the February 8, 2022, May 24, 2022, September 27, 2022, May 9, 2023, and April 9, 2024, City Council meetings.
Table 3 identifies the current allocations of the City’s ARPA funding:
Table 3 – ARPA Allocation
Following the City Council’s allocations of ARPA funding in 2021, the US Treasury issued its Final Rule governing eligible expenditures of the ARPA funds. The Final Rule went into effect on April 1, 2022, and included a few major changes, including:
Broader set of uses that are available to respond to the pandemic’s public health and economic impacts on households, small businesses, and others, including capital expenditures;
Major simplification of the revenue loss use, including an allowance for local governments to utilize a standard presumption of at least $10 million in revenue losses;
Greater flexibility in eligible broadband investments to address challenges with access, affordability, and reliability, as well as the addition of numerous eligible water and sewer infrastructure investments; and
More streamlined options to provide premium pay through broadening the share of eligible workers who can receive premium pay without additional justification.
ARPA Funding Allocation
CC Approved
Allocation
COVID related City expenditures 42,375
Water Infrastructure Projects 1,350,150
Sewer Infrastructure Projects 549,200
Stormwater Infrastructure Projects 900,842
Public Safety Video Cameras 750,700
Fire Station 1 Apparatus Bay Doors 130,000
Streets Infrastructure Projects 24,958
Homeless Shelter Support 300,000
Non-Profit Assistance/Community Service Grants 114,129
Childcare Assistance - First 5, 5% request 100,000
Smart Share ADU SLO Proposal 37,887
Grand Total 4,300,241
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
Arroyo Grande falls into the group of recipients that, under the Final Rule, may use the ARPA funds as revenue loss and allocate the funds to governmental services. Arroyo Grande has until December 31, 2024, to commit ARPA funds by way of a contract or purchase order. Interim US Treasury rules currently list December 31, 2026, as the deadline to spend these monies. With this new information and approaching deadline for commitment of the funds, staff is recommending that some of the ARPA funds be reallocated towards Priority 1 projects that will be completed and or committed by the ARPA deadline.
Table 4 Highlights the proposed change in specific projects related to the ARPA funding allocations.
Table 4 – Updated ARPA Project Allocations
The shift in the Misc. and Streets Infrastructure Projects is related to the reduced cost of the Public Safety Video Cameras project once bids were received. Allocating the remainder of the funds to the 2024 Pavement Management Program (PMP) project allows staff to use the remaining ARPA funds. With the ARPA deadline approaching and the Final Rule allowing for use of the funding for this type of project, the recommendation is to reallocate ARPA funds to this project as it will be completed within the ARPA allowed timeframe. Table 5 shows the resulting total allocations of ARPA funding if approved as recommended:
Misc Infrastructure Projects Current Proposed
Public Safety Video Cameras 750,700 546,493
Fire Station 1 Apparatus Bay Doors 130,000 130,000
Misc Infrastructure Total 880,700 676,493
Streets Infrastructure Projects Current Proposed
Pedestrian Crossing Improvement 24,958 24,958
2024 Pavement Management Program (PMP) - 204,207
Streets Infrastructure Total 24,958 229,165
ARPA Project Allocations Total 905,658 905,658
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
Table 5 – Updated ARPA Allocation:
Major Capital Improvement Projects Proposed for the 5-Year CIP Budget Beginning FY 2024-25
A full list of all projects with proposed funding in the upcoming 5-Year CIP Budget is included as Attachment 1. Significant projects are discussed below:
Major CIP Starting or Completing in FY 2024-25 and FY 2025-26 (Year 1 and 2) ADA Bathrooms Elm Street Park
The proposed 5-Year CIP Budget includes $235,000 for a restroom at Elm Street Park to replace the restroom that will no longer exist when the Mark M. Mills building is anticipated to be demolished at the end of calendar year 2024. Funding is sufficient for a standalone prefabricated restroom.
Pavement Management Program (PMP)
The proposed 5-Year CIP Budget includes a total of $10.3 million for maintaining the City’s public streets, alleys, and parking lots. This includes maintenance applications such as digouts, slurry seals, and pavement overlays to the extent that funds are available. This program also includes providing Americans with Disabilities Act (ADA) compliant pedestrian facilities such as curb ramps when triggered by certain maintenance applications that are considered an alteration of a street (e.g., overlays). Table 6 shows a break of the PMP of the 5-Year CIP Budget.
ARPA Funding Allocation
CC Approved
Allocation
COVID related City expenditures 42,375
Water Infrastructure Projects 1,350,150
Sewer Infrastructure Projects 549,200
Stormwater Infrastructure Projects 900,842
Public Safety Video Cameras 546,493
Fire Station 1 Apparatus Bay Doors 130,000
Streets Infrastructure Projects 229,165
Homeless Shelter Support 300,000
Non-Profit Assistance/Community Service Grants 114,129
Childcare Assistance - First 5, 5% request 100,000
Smart Share ADU SLO Proposal 37,887
Grand Total 4,300,241
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
Table 6 – 5-Year PMP Plan
Sewer and Water Infrastructure
The proposed 5-Year CIP Budget includes $4.1 million for the continuation of replacing, rehabilitating, and maintaining the City’s water and sewer infrastructure.
This includes rehabilitating deteriorating sewer manholes, rehabilitating sewer mains through trenchless lining techniques, replacing, enlarging and installing interconnect water mains, replacing aging water mains, water reservoir recoating, and updating both the water and sewer system master plans. SCADA Software/Electronics Upgrade
The City supervisory control and data acquisition (SCADA) system is in need of upgrades. The system controls and monitors the water production and distribution system, and sewer collection lift stations. The system software, some radios, and the computer station are all outdated and no longer supported by vendors. The new software and hardware will bring the system to present day technology including remote access to make operational changes and alarm acknowledgement. The current estimated cost for the project is $330,000, the Water Fund will fully fund this project. This project is included in the Sewer and Water Infrastructure 5-Year CIP Budget of $4.1 million. Halcyon Complete Streets Plan
The Halcyon Complete Streets Plan is a concept plan to develop an improved transportation corridor on Halcyon Road that provides for safe mobility and accessibility for all users, including bicyclists, pedestrians, transit vehicles, trucks, and motorists. The Plan proposes multimodal transportation enhancements to address a lack of bicycle lanes, sidewalks, unsignalized crossings, and intersections with poor visibility. Construction of the project is funded with $250,000 in Highway Safety Improvement Program (HSIP) funds, $750,000 in Community Betterment Grant funds, and $8.1 million in Active Transportation Program (ATP) funds. The key milestone of completion of design, environmental determination, and permitting is expected to be completed in FY 2025-26, and construction is anticipated in FY 2025-26.
Project
Number Request Title Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year
Total
STREETS PROJECTS
350-5638 Pavement Management Program 49XX - Regional SHA 390,000 - - - - 44XX - Betterments Grant 570,000 - - - -
4910 - General Fund 2,360,000 - - - -
4920 - SB1 450,000 450,000 450,000 450,000 450,000
4950 - Sales Tax 966,833 1,046,624 - 1,250,000 1,250,000 4965 - ARPA 204,207 - - - -
4463 - CDBG 58,960 - - - - 10,346,624
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
Traffic Way Bridge
The Traffic Way Bridge was built in 1932 and has been evaluated for structural and functional integrity. The Caltrans Bridge Inspection Program has determined that the bridge needs replacement. Of the $13.8 million total project cost, the City has secured HBP grant funding that will pay $12.2 million of the project costs. The City will need to fund the remaining $1.6 million to pay for the remainder of the costs. The key milestone of design, environmental determination, and permitting was completed in FY 2023-24, and construction commencing in FY 2024-25, completing in FY 2025-26.
Major CIP Starting or Completing in FY 2026-29 (Year 3-5) Mark M. Millis Community Center (MMMCC)
The MMMCC is currently identified as a Capital Improvement Project to evaluate the potential design and cost of a replacement community center due to its age and continued deterioration. The City has obtained a survey of the site from a licensed surveyor and will complete a conceptual design with the assistance of a local architect in the upcoming fiscal year. Additionally, potential partnership opportunities will be explored with local non-profit service providers, such as the Boys and Girls Club, to determine whether the MMMCC may be replaced with a structure that could serve multiple community needs while also minimizing costs to the City. The overall cost of site, parking lot, and building design, construction documents, site construction and building construction are anticipated to reach the $6 million range. An estimated time frame for final design and construction documents is FY 2024-25 with fundraising into late FY 2025-26 and construction of the $6 million Community Center beginning in FY 2026-27 and FY 2027-28.
Measure O 2006 Sales Tax Fund
As previously discussed, the City prepares a 5-Year CIP Budget for the Measure O 2006 Sales Tax Fund. The City has been diligent in using the Measure O 2006 Sales Tax funds for the four purposes originally identified: infrastructure improvements, including the street, drainage, and creek systems; transportation projects; public safety needs; and Facility upgrades to meet Americans with Disabilities Act requirements. In 2015, the City Council confirmed that Information Technology (IT) infrastructure is included within the list of infrastructure systems supported by the Measure O 2006 Sales Tax Fund. To ensure accountability, Measure O-06 required: 1) the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds; and 2) a review and public hearing by the City Council every five years to determine whether the sales tax is necessary to remain in effect. The proposed 5-year plan for the Measure O 2006 Sales Tax Fund is provided as Attachment 3.
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
Summary of 5-Year CIP Budget
As shown in Figure 1, the largest focus of the 5-Year CIP Budget will be related to streets and bridges.
Figure 1 – 5-Year CIP Budget by Function
Next Steps
The proposed 5-Year CIP Budget and 5-Year Measure O 2006 Sales Tax Fund expenditure plans are being provided for discussion and direction from Council on any requested changes. Following this direction, the 5-Year CIP Budget will be presented to the Planning Commission for confirmation that the plan conforms with the City’s General Plan. The updated 5-Year CIP Budget will then be included in the proposed Mid-Cycle FY 2024-25 Budget that will be presented for consideration and approval by the City Council on June 11, 2024.
Item 12.a.
City Council
Consideration of the 5-Year Capital Improvement Program Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
April 23, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Review and provide direction on the 5-Year CIP Budget and 5-Year Measure O 2006 Sales Tax Fund expenditure program;
2. Provide other direction to staff.
ADVANTAGES:
Providing direction will assist staff in developing a 5-Year CIP Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program that is responsive to the City Council and community priorities, while maintaining economic feasibility.
DISADVANTAGES:
There are no disadvantages to providing information for the community, City Council, or staff regarding the 5-Year CIP Budget and 5-Year Measure O 2006 Sales Tax Fund budget priorities.
ENVIRONMENTAL REVIEW:
The development of the 5-Year CIP Budget and 5-Year Measure O 2006 Sales Tax Fund Expenditure Program is not a project, as defined in the California Environmental Quality Act, and an environmental review is not required. Individual projects listed herein may be subject to CEQA and environmental reviews will be conducted at the appropriate time during implementation of those projects.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. 5-Year CIP Budget for FY 2024-25 through FY 2028-29
2. Unfunded Capital Improvement Projects
3. 5-Year Measure O 2006 Sales Tax Fund Expenditure Program
Project Number Request Title Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year Total
MISCELLANEOUS PROJECTS
350-5468 Community Safety Camera Network 4929 - COPS - - 200,000 - - 200,000 350-54XX
City Hall Second Story Water Leak
Repair 4950 - Sales Tax 20,000 - - - - 20,000
350-5475 ADA Transition Plan 4463 - CDBG 12,391 - - - - 4499 - Other Gov Agencies 23,500 - - - -
4950 - Sales Tax 75,834 - - - - 111,725
350-54XX PD EOC Upgrade 4499 - Other Gov Agencies 27,000 - - - - 4950 - Sales Tax 73,000 - - - - 100,000
350-5422 Le Point Street Parking Lot Expansion 4950 - Sales Tax 42,500 42,500 6,000 - - 49XX - In-Lieu Parking Fee - - 144,000 - - 235,000
350-54XX
Police Department Building Roof
Repair 4950 - Sales Tax - 20,000 - - - 20,000
350-54XX Police Station Security Fencing 4950 - Sales Tax - 40,000 - - - 40,000 350-54XX Fire Station 1 HVAC 4950 - Sales Tax - 100,000 - - - 100,000 350-5430 Short Street Plaza 4950 - Sales Tax - - 50,000 - - 50,000 350-5470
Report Management System (RMS)
Upgrade at PD 4929 - COPS - - 150,000 - 150,000
350-54XX
Property and Evidence Storage System
Upgrade 4950 - Sales Tax - - - 25,000 - 25,000
350-54XX Fire Station 1 Front Lobby Security 4950 - Sales Tax - - - - 50,000 50,000 Total Miscellaneous Projects 274,225 202,500 550,000 25,000 50,000 1,101,725 Project Number Request Title Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year Total
PARKS PROJECTS
350-5556
Recreation Services / Community
Center Building 4950 - Sales Tax 75,000 75,000 1,300,000 200,000 - 4499 - Other Gov Agencies - - 3,375,000 1,125,000 - 6,150,000 350-55XX New Play Structure - Parkside Park
4915 - Parkside Assessment
District 250,000 - - - - 250,000
350-55XX ADA Bathrooms Elm Street Park 4950 - Sales Tax 235,000 - - - - 235,000 350-55XX
Ash Street Restroom Roof
Replacement 4914 - Park Improvement - 65,000 - - - 65,000 350-55XX
Foot Bridge at Entrance of James Way
Open Space 4914 - Park Improvement - - - 50,000 - 50,000 Total Parks Projects 560,000 140,000 4,675,000 1,375,000 - 6,750,000 ATTACHMENT 1
Project Number Request Title Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year Total
STREETS PROJECTS
350-5601
Fair Oaks Ave Active Transportation
Improvements, Valley Road to Traffic
Way 4825 - Developer - - - 50,000 -
4950 - Sales Tax - - - 75,000 225,000 350,000
350-5606 Halcyon Road Complete Streets 4482 - RSHA 749,000 - - - - 44XX - ATP 3,684,500 3,432,500 - - - 7,866,000
350-5614 Bridge Street Bridge Habitat Mitigation 4487 - HBP 48,628 48,628 - - - 97,256 350-5621 Arroyo Grande Creek Stabilization 4950 - Sales Tax 40,000 - - - 300,000 340,000 350-5638 Pavement Management Program 49XX - Regional SHA 390,000 - - - - 44XX - Betterments Grant 570,000 - - - -
4910 - General Fund 2,360,000 - - - -
4920 - SB1 450,000 450,000 450,000 450,000 450,000
4950 - Sales Tax 966,833 1,046,624 - 1,250,000 1,250,000 4965 - ARPA 204,207 - - - -
4463 - CDBG 58,960 - - - - 10,346,624
350-5658 Sidewalk Repairs and Improvements 4950 - Sales Tax 240,000 - 200,000 - 200,000 44XX - Betterments Grant 423,000 1,063,000
350-5679 Traffic Way Bridge Replacement 4487 - HBP 6,118,724 6,118,724 - - - 4950 - Sales Tax 792,745 792,745 - - - 13,822,938
350-56XX Wayfinding 4950 - Sales Tax 60,000 - - - - 60,000 Total Streets Projects 17,156,597 11,889,221 650,000 1,825,000 2,425,000 33,945,818 Project Number Request Title Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year Total
DRAINAGE PROJECTS
350-5794
Corrugated Metal Pipe (CMP)
Investigation and Repair 4950 - Sales Tax 100,000 100,000 100,000 100,000 - 400,000 350-5798 Trash Capture Devices 4950 - Sales Tax - - 74,000 70,000 70,000 214,000 350-57xx Soto Basin #2 Repair 4950 - Sales Tax - 200,000 - - - 200,000 Total Drainage Projects 100,000 300,000 174,000 170,000 70,000 814,000
Project Number Request Title Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year Total
SEWER PROJECTS
612- 5854 Wastewater Master Plan Update 4930 - Sewer Fund 100,000 - - - - 100,000 612-5849 Maintenance Hole Rehabilitation 4930 - Sewer Fund - 100,000 100,000 100,000 - 300,000 612-58XX
Trenchless Sewer Rehabilitation -
Pilgrim Way, Orchard Avenue, West
Cherry Avenue and California Street 4930 - Sewer Fund - - 282,000 - - 282,000 612-5826
Trenchless Sewer Rehabilitation -
Woodland Drive 4930 - Sewer Fund - - 132,200 - 132,200
612-58XX
Trenchless Sewer Rehabilitation - Alder
and Cameron Court to Victorian Way 4930 - Sewer Fund - - 300,000 - - 300,000 612-58XX
Trenchless Sewer Rehabilitation -
Beech & Alder backyard easements 4930 - Sewer Fund - - - 475,000 475,000 612-58XX
Trenchless Sewer Rehabilitation -
Hillcrest/Sierra backyard easements 4930 - Sewer Fund - - - - 300,000 300,000 Total Sewer Projects 100,000 100,000 814,200 100,000 775,000 1,889,200 Project Number Request Title Funding Source FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 5-Year Total
WATER PROJECTS
640-5953
SCADA Software/Electronics Design
and Upgrade 4940 - Water Fund 330,000 - - - - 330,000
640-59XX Water Master Plan Update 4940 - Water Fund 100,000 - - - - 100,000 640-59XX
Reservoir No. 5 Redundancy
Interconnect 4940 - Water Fund - 100,000 - - - 100,000
640-5973
Phased Main Replacement - Highway
101 Crossing Upgrade, El Camino
Real to West Branch Street 4940 - Water Fund - - 335,000 - - 335,000 640-5948 Reservoir No. 4 Exterior Coating 4940 - Water Fund - - 500,000 - - 500,000 640-59XX Miller Way Booster Zone Upgrade 4940 - Water Fund - - - 300,000 - 300,000 640-59XX
Reservoir No. 5 booster modfication &
temporary storage 4940 - Water Fund - - - - 500,000 500,000 Total Water Projects 430,000 100,000 835,000 300,000 500,000 2,165,000 Grand Total, All Capital Projects 18,620,822 12,731,721 7,698,200 3,795,000 3,820,000 46,665,743
Unfunded FY 23-25 CIP Total
All City Parking Lots 250,000
AMI - Advanced Metering Infrastructure - Water Enterprise Funds 1,500,000 Bandstand at Heritage Square Park Update unknown
Branch Mill Road slope stabilization unknown
Bridge Preventive Maintenance Plan 116,100
City Hall does have wood rot damage unknown
City Hall Flooring Replacement 75,000
Concrete Seating at Ikeda Field unknown
Connectivity from Branch Mill Rd. to Huasna on Coach Rd. or Tanner 1,000,000 Corporation Yard Renovations 280,502
Crosswalk on Grand and Juniper unknown
Drainage Master Plan 150,000
Elm St. BBQ Pit unknown
Fire Station 1 Carpet Replacement - Laminate Flooring 75,000 Generator for City Hall 200,000
GIS & Atlas upgrade unknown
Harden Street Slope Stabilization unknown
Jayce bathrooms unknown
Kiwanis Park unknown
National Fitness Campaign (court) 232,000
Old City Hall roof 60,000
Oro Park Playground replacement unknown
Police Station Firing Range 120,000
Rancho Grande Playground Replacement 800,000
Safe Route to schools - Newport slope stabilization 300,000 Score Keeper Shed at Volunteer Field 10,000
Soto Sports Complex LED lighting 100,000
Soto Sports Complex Trails/Circulation/Irrigation unknown South Alpine Street Drainage Improvements 70,000
Storm Water Master Plan Update / New Watershed Management Plan 222,500 Strother Park Small Play Structure Replacement 200,000
Women's Club roof/rain gutters unknown
Grand Total 5,761,102
ATTACHMENT 2
Item
2024-25
Proposed
Budget 2025-26 2026-27 2027-28 2028-29 5-Year Total
Fair Oaks/Orchard Rd Intersection Imp - - - 75,000 225,000 300,000 Traf f ic Way Bridge Improv ements 792,745 792,745 - - 1,585,490 - Subtotal Transportation 792,745 792,745 - 75,000 225,000 1,885,490 Pav ement Management Program 966,833 1,046,624 - 1,250,000 1,250,000 4,513,457 Striping and Sidewalk Improv ements 240,000 - 200,000 - 200,000 640,000 Way f inding 60,000 - - - - 60,000
Short Street Plaza - - 50,000 - - 50,000
Arroy o Grande Creek Stabilization 40,000 - - - 300,000 340,000 Subtotal Street/Park Improv ements 1,306,833 1,046,624 250,000 1,250,000 1,750,000 5,603,457 CMP Replacements 100,000 100,000 100,000 100,000 - 400,000 Soto Basin #2 Repair - 200,000 - - 200,000 -
Trash Capture Dev ices - - 74,000 70,000 70,000 214,000 Subtotal Drainage Improv ements 100,000 300,000 174,000 170,000 70,000 814,000 Fire JPA 994,500 1,024,335 1,055,065 1,086,717 1,119,319 5,279,936 Police Senior Of f icer Position 200,300 207,300 214,600 222,100 229,900 1,074,200 Narcotics Task Force 24,600 24,600 24,600 24,600 24,600 123,000 Animal Serv ices Building Debt Serv ice 60,000 60,000 60,000 60,000 60,000 300,000 Subtotal Public Saf ety 1,279,400 1,316,235 1,354,265 1,393,417 1,433,819 6,777,136 City Hall Debt Serv ice 20,000 20,000 20,000 20,000 20,000 100,000 Recreation Serv ices/Community Center Building 75,000 75,000 1,300,000 200,000 - 1,650,000 ADA Bathrooms Elm Street Park 235,000 - - - 235,000 -
ADA Transition Plan 75,834 - - - - 75,834
Police Department Building Roof Repair - 20,000 - - - 20,000 PD EPC Upgrade 73,000 - - - - 73,000
Police Station Security Fencing - 40,000 - - - 40,000
Property and Ev idence Storage Sy stem Upgrade - - - 25,000 - 25,000 Fire Station 1 HVAC - 100,000 - - 100,000 -
Fire Station 1 Lobby Security - - - - 50,000 50,000
City Hall Second Story Patio Repair 20,000 - - - - 20,000 Le Point Street Parking Lot Expansion 42,500 42,500 6,000 - - 91,000 Subtotal City Facilities 541,334 297,500 1,326,000 245,000 70,000 2,479,834 Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 37,500 Contingency 25,000 25,000 25,000 25,000 25,000 125,000
Subtotal Other 32,500 32,500 32,500 32,500 32,500 162,500 Total Expenses 4,052,812 3,785,604 3,136,765 3,165,917 3,581,319 17,722,417 Rev enue 2,955,000 3,124,000 3,217,700 3,314,200 3,413,600 16,024,500 Rev enue Ov er/(Under) Expenses (1,097,812) (661,604) 80,935 148,283 (167,719) Beginning Fund Balance 1,759,416 661,604 0 80,935 229,218 Estimated Ending Fund Balance 661,604 0 80,935 229,218 61,500 % Fund Balance of Estimated Rev enues 22% 0% 3% 7% 2%
CITY OF ARROYO GRANDE
5-Year Rev enue and Expenditure Plan
ATTACHMENT 3
Item 12.b.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Jessica Matson, Legislative & Information Services Director/City Clerk Nicole Valentine, Administrative Services Director
SUBJECT: Consider Results of Community Survey for a Potential Future Revenue Measure
DATE: April 23, 2024
SUMMARY OF ACTION:
Review of the results of the community survey, which took place March-April 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Approximately $26,700 was spent on design, printing, postage of the mailer; video and still ad design and editing; and digital ad buys.
RECOMMENDATION:
Review and file the Community Survey Results Summary.
BACKGROUND:
On June 13, 2023, the City Council authorized the publishing of a Request for Proposals (RFP) for Voter Opinion Polling and Public Education and Outreach Services. On August 22, 2023, the City Council approved a professional services agreement with Clifford Moss and True North Research for these services. On January 9, 2024, the City Council reviewed the polling results summary report from True North Research and directed staff to continue working with the consultant on a potential future revenue measure.
As part of the City’s efforts to listen to the community regarding their priorities for Arroyo Grande, a Community Survey (Attachment 1) was mailed to all Arroyo Grande residents on February 22, 2024. The mailer included a tear-off response option as well as an online option for completing the survey. To encourage residents’ participation, video and still ads were developed and placed on various online platforms driving viewers to the online version of the survey. Additionally, the survey was, and continues to be, available on the City’s website.
Item 12.b.
City Council
Consider Results of Community Survey for a Potential Future Revenue Measure April 23, 2024
ANALYSIS OF ISSUES:
In addition to the dozens of direct face-to-face conversations with Arroyo Grande stakeholders, the City received a large response to the survey.
As of the date of this report the City has received 1,444 responses to the Community Survey – 477 written and 967 online. Over 400 personal comments were also provided with the responses.
The City’s consultant has prepared a summary of the survey results, including a ranked average, priorities receiving the most number 1-9 rankings (1 = most important and 9 = less important), and a word cloud of the most commonly used words in the “other priorities” section of the survey (Attachment 2).
On average, the top 3 priorities, as ranked by Arroyo Grande residents responding to the survey, were as follows:
1. “Maintain lifesaving fire protection and paramedic services;”
2. “Maintain 911 rapid-response and emergency police services;” and
3. “Repair/Pave and maintain Arroyo Grande’s 73 miles of roads; fix potholes and damaged sidewalks.”
This was calculated by taking the sum of each section and dividing it by the number of responses received for that category. Categories with the lowest averages reflect the more important issues to the community members who responded.
The top three “1st place” priorities, by a significant margin, were as follows:
1. “Repair/Pave and maintain Arroyo Grande’s 73 miles of roads; fix potholes and damaged sidewalks;”
2. “Maintain 911 rapid-response and emergency police services;” and
3. “Maintain lifesaving fire protection and paramedic services.” This was calculated by adding up how many rankings of “1” each category received.
Additional findings are outlined in the attached summary report.
Next Steps
To continue the efforts of listening to residents and their priorities, the following activities will take place over the next several weeks:
1. A follow-up mailer will be sent to all Arroyo Grande residents with results of the survey and information regarding the City’s ongoing efforts to listen to residents;
2. Continued public outreach on the City’s needs and results of the community survey including presentations to service organizations and conversations with community stakeholders will continue to occur throughout April and early May; and
Item 12.b.
City Council
Consider Results of Community Survey for a Potential Future Revenue Measure April 23, 2024
3. Staff will return an item for the City Council’s consideration of funding options for City services and a potential revenue ballot measure.
The online survey will remain open until late May to capture any additional resident responses.
ALTERNATIVES:
The following alternatives are provided for the City Council’s consideration:
1. Review and file the Community Survey results summary; or
2. Provide other direction to staff.
ADVANTAGES:
Receiving results of the community survey will inform the City Council and public on what a sample of the community deems a priority for the City to address.
DISADVANTAGES:
No disadvantages to receiving the results summary have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Community Survey Mailer
2. Community Survey Results Summary
PLACE
1st CLASS
STAMP
HERE
ATTN: City Manager Matthew DowningArroyo Grande, CA 93420300 E Branch Street
CITY OF ARROYO GRANDE
300 E Branch Street
Arroyo Grande, CA 93420
www.arroyogrande.org [email protected] (805) 473-5400 Proud of our Past — Planning for our Future.
Provided as a public service by the City of Arroyo Grande.
Arroyo Grande
Residents and
Property Owners
We want your input!
TAKE OUR
SURVEY
ATTACHMENT 1
Essential
Services for
Our Residents E ROAD REPAIR & MAINTENANCE: Repair, pave and maintain Arroyo Grande’s 73 miles of roads; fix potholes and damaged sidewalks.
E AGING INFRASTRUCTURE: Upgrade aging storm
drains, public facilities and community centers.
E CLEAN, WELL MAINTAINED PUBLIC SPACES:
Clean and maintain City parks, sports fields, and
facilities; clean up trash and litter dumped along streets, sidewalks and public areas.
E PUBLIC SAFETY: Maintain 911 lifesaving rapid
response services—fire protection, paramedics, police
and crime prevention.
E QUALITY PARKS & RECREATION PROGRAMS:
Maintain high quality parks and recreation programs.
E ADDRESS HOMELESSNESS: Continue homeless
outreach and intervention programs.
Take this survey online. Scan the QR code or go to:
www.arroyogrande.org
Please rank these City of Arroyo Grande priorities
in order of their importance to you (1 = most
important, 9 = least important).
What Do
You Think?
ARROYO GRANDE RESIDENTS: Your feedback is
important. Please respond by March 31, 2024.
For more information, please visit:
www.arroyogrande.org
or contact City Manager Matthew Downing:
(805) 473-5400
[email protected]
E REPAIR/PAVE and maintain Arroyo Grande’s 73
miles of roads; fix potholes and damaged sidewalks.
E UPGRADE aging infrastructure—storm drains,
public facilities and community centers.
E CLEAN & MAINTAIN public spaces, including
City parks, sports fields, and facilities.
E MAINTAIN lifesaving fire protection and
paramedic services.
E MAINTAIN 911 rapid-response and emergency
police services.
E CLEAN UP trash and litter dumped along streets,
sidewalks, and public areas.
E PROVIDE crime prevention and
police investigation services.
E ADDRESS homelessness
.
E OTHER ____________________ _______________________
Comments/questions:
Contact information is optional:
name
address
city state zip
phonee
-mail
February 2024
Dear Arroyo Grande Neighbor:
Your input is needed! As your new city manager, I believe it’s the City’s duty to provide public services that our community truly needs and values. Mindful of both financial stability and excellent service, I am pleased to report that the City is in a stable financial position with nearly 90% of our community ranking “quality of life” as excellent or good in Arroyo Grande, and many infrastructure improvement projects now underway.
However, as we plan for the future, we see that much of the City’s infrastructure supporting our community has grown old and is now deteriorating. Built decades ago, these community assets are nearing the end of their useful lifespans after years of constant use. Operating costs and other financial pressures continue to rise as well. The result: maintaining needed services and a balanced budget has become a growing burden.
We are discussing options to address City needs responsibly and with community support. One option we’re currently studying is asking voters to support a modest increase to Arroyo Grande’s local city sales tax to help close the budget gap. No decisions have been made yet—we are simply exploring all options.
What do YOU think? We want to hear from YOU before the City Council makes important decisions. Please complete our survey via the tear-off response card attached, scan the QR code or visit our website and take the survey online, or email us at:
[email protected]
Please respond by March 31, 2024. Your
opinions matter and we are listening!
Thank you.
Sincerely,
Matthew Downing
Arroyo Grande City Manager
Matthew Downing
Protect Arroyo Grande’s high
quality of life and keep our city
moving forward. Take our CITY
SURVEY! Scan the QR code or go
to: www.arroyogrande.org
CITY SURVEY
Your input is important to us.
Earlier this year, the City of Arroyo Grande asked our community for input on their priorities for Arroyo Grande. Not surprisingly, the community response was tremendous. Altogether, City Hall received nearly 1,500 completed surveys (so far, we’ve recorded 967 online surveys and 477 via US mail, including over 400 personal comments from community members). Additional stakeholder
conversations and presentations were also conducted and recorded by team members here at City Hall.
While the input we received varied widely, one thing was clear: community members really care about Arroyo Grande and appreciated the opportunity to weigh in. Here are a few examples:
“Thank you for making the survey easy to answer and giving us the opportunity to influence the priorities.” – John
“I think you are doing a great job! Thank you!” – Stacey “We’re proud residents of Arroyo Grande and have lived here since 2010.
We want to maintain the high standards that AG has and we’re thankful for the opportunity to give our input.” – Melissa
“Thank you for listening!!!” – Stewart
Accordingly, Arroyo Grande residents ranked their top priorities as follows (by average ranking):
1 - MAINTAIN lifesaving fire protection and paramedic services. 2 - MAINTAIN 911 rapid-response and emergency police services. 3 - REPAIR/PAVE and maintain Arroyo Grande’s 73 miles of roads; fix potholes and damaged sidewalks.
4 - PROVIDE crime prevention and police investigation services. 5 - UPGRADE aging infrastructure - storm drains, public facilities and community centers. 6 - ADDRESS homelessness.
7 – CLEAN & MAINTAIN public spaces, including City parks, sports fields, and facilities. 8 – Other – 418 respondents entered their own “other” City Services Priority. There was overlap with the other listed services, but the most common themes included addressing the flow of traffic, bike and pedestrian infrastructure, and increasing recreation programs. 9 - CLEAN UP trash and litter dumped along streets, sidewalks, and public areas.
City of Arroyo Grande
Ballot Measure Feasibility Project
Public Engagement Process - LISTENING Results
Response Type #
Online Responses 967
Hard-Copy Responses 477
TOTAL Responses 1,444
Individual Comments 400+
ATTACHMENT 2
The word cloud below represents in aggregate what community members share in the “other priorities” category of our mail/online survey. The largest words appeared most frequently.
Responses can also be organized by looking at which priorities received the most first place votes illustrated in the chart below. As you can see, the top three “1st place” priorities, by a significant margin, were: 1) road repair/maintenance and paving; 2) maintain 911 rapidresponse and emergency police services; and 3) maintain lifesaving fire protection and paramedic services.
In Conclusion: The City’s spring 2024 public engagement and LISTENING process, including direct face-to-face conversations with dozens of Arroyo Grande stakeholders, has informed our efforts to develop a prudent, community-responsive package that can maintain and improve Arroyo Grande’s services, facilities, and infrastructure secured by passage of a potential local revenue measure on the November 2024 ballot. If the City Council takes action to call for such an election, Arroyo Grande voters will be the ultimate decision makers. As each voter casts his or her vote, they will be taking a step to shape our city’s future for years to come.