City Council Special Meeting - September 09, 2024
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a
Closed Session Announcements
City Attorney Rosen will announce any reportable action from the meeting of:
September 9, 2024
a) Conference with Legal Counsel – Existing Litigation (2 cases) Per Paragraph (1) of Subdivision (d) of Government Code Section 54956.9:
Name of Cases: Aqueous Film-Forming Foams Product Liability Litigation, Master Docket No. 2:18-mn-2873-RMG; City of Camden, et al. v. BASF Corporation
, Civil Action No.: 2:24-cv-03174-RMG;
City of Camden et. al. v. Tyco Fire Products LP
, Civil Action No.: 2-24-cv-02321-RMG
b) Conference with Real Property Negotiators Per Government Code Section 54956.8:
Property: 214 East Branch Street
Agency Negotiators: Matthew Downing, City Manager; Bill Robeson, Assistant City Manager/Public Works Director Negotiating Parties: Ed Evans, Broker/Owner Remax; Elissa Williams, Broker/Owner Remax Under Negotiation: Price and terms of payment
5.b
Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a
Honorary Proclamation Declaring September 15 - October 15, 2024 as "National Hispanic Heritage Month"
1. CC 2024-09-09 Honorary Proclamation - Hispanic Heritage Month.docx.pdf
6.b
City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to join the webinar:
https://us02web.zoom.us/j/86752345420
; Webinar ID: 867 5234 5420
Or by Telephone: 1-669-900-6833; 1-346-248-7799
Press * 9 to “raise hand” for public comment
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 1 minute or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Cash Disbursement Ratification
1. CC 2024-09-09 Cash Disbursement Ratification.pdf
2. CC 2024-09-09 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2024-09-09 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of August 1 through August 15, 2024.
9.b
Statement of Investment Deposits for July 2024
1. CC 2024-09-09 Statement of Investment Deposits.pdf
2. CC 2024-09-09 Attachment 1 - Statement of Investment Deposits.pdf (VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of July 31, 2024, as required by Government Code Section 53646(b).
9.c
Approval of Minutes
1. CC 2024-09-09 Approval of Minutes - CC_Aug27_2024.pdf
2. CC 2024-09-09_9c Supplemental 1.pdf
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of August 27, 2024, as submitted.
9.d
Resolution Approving a Grant Agreement with the California Office of Traffic Safety and Approve a Budget Adjustment
1. CC 2024-09-09 PD Grant Acceptance from the Office of Traffic Safety for Traffic and DUI Enforcement.pdf
2. CC 2024-09-10 Attachment 1 - Proposed Resolution.pdf
3. CC 2024-09-10 Attachment 1 Exhibit A - Draft Grant Agreement.pdf (MARTINEZ)
Recommended Action:
1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to help address ongoing traffic safety concerns and appropriate the funding for the activities; 2) Approve a Budget Amendment Request for FY 2024-25 in the amount of $75,000 to account for the additional revenue and expenditures related to the grant; and 3) Find that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because that declaration in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.e
Approve Agreement for Marketing Services for Arroyo Grande Tourism Business Improvement District
1. CC 2024-09-09 Agreement for AGTBID Marketing Services.pdf
2. CC 2024-09-09 Attachment 1 - Proposed CSA.pdf
3. CC 2024-09-09 Attachment 1 EX A - RFP (1).pdf
4. CC 2024-09-09 Attachment 1 EX B - Schedule of Services (1).pdf
5. CC 2024-09-09 Attachment 2 - Verdin Amendment.pdf
(BOHLKEN)
Recommended Action:
1) Approve a Professional Services Agreement with Commune Communications for marketing services for the Arroyo Grande Tourism Business Improvement District (AGTBID); and 2) Determine that approving an Agreement for marketing services for the AGTBID is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.f
Amendments to On-Call Consultant Services Agreements for Support to the Community Development and Public Works Departments
1. CC 2024-09-09 On-Call Contracts Agreement Amendment.pdf
2. CC 2024-09-09 Attachment 1 - Agreement Amendment Template.pdf
3. CC 2024-09-09 Attachment 2 - On-Call Consultants List 2024-2026.pdf (ROBESON)
Recommended Action:
1) Authorize the City Manager to amend on-call consultant service agreements between the City and sixteen (16) consultants currently on the City’s on-call list for consultant services in 16 disciplines for the Community Development and Public Works Departments, subject to minor modifications determined to be necessary and appropriate by the City Attorney: and 2) Make findings that executing agreement amendments with consultants is not a project subject to the California Environmental Quality Act (CEQA) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.g
Accept Public Improvements for Tract 2985
1. CC 2024-09-09 Acceptance of Public Improvements Tract 2985.pdf
2. CC 2024-09-09 Attachment 1 - Proposed Resolution_Acceptance of Public Improvements Tract 2985.pdf
3. CC 2024-09-09 Attachment 2 - Public Improvements.pdf (ROBESON)
Recommended Action:
1) Adopt a Resolution accepting public improvements for Tract 2985, located at 251 Corbett Canyon Road; and 2) Determine that acceptance of the public improvements, which were a required Condition of Approval for the underlying entitlements, is not a project subject to the California Environmental Quality Act (CEQA) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. State CEQA Guidelines, §§ 15060, subd. ( b)(2)-(3), 15378.)
10. PUBLIC HEARINGS
None.
11. BUSINESS ITEMS
11.a
Traffic Way Bridge Replacement Project, Traffic Detour Plan, and Parking Impacts
1. CC 2024-09-09 Traffic Way Bridge Replacement Project - Discussion of Detour Plan and Parking Impacts .pdf
2. CC 2024-09-09_11a Supplemental 1_Redacted.pdf
(ROBESON)
Recommended Action:
Review and provide input regarding the traffic detour plan and parking impacts associated with construction of the Traffic Way Bridge Replacement Project.
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda.
Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org
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