City Council Meeting - October 22, 2024
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
California Central Coast Cops 'N Kids
5. AGENDA REVIEW
5.a
Closed Session Announcements
City Attorney Rosen will announce any reportable action from the following meeting:
October 22, 2024
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case
5.b
Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a
Honorary Proclamation Recognizing November 2024 as "National Native American & Indigenous Peoples Heritage Month"
1. CC 2024-10-22 Honorary Proclamation - NNAIP Month.pdf
6.b
5Cities Homeless Coalition Operations Update
1. City of Arroyo Grande Annual Report 23-24 10.16.24.pdf
6.c
City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a
MAYOR RAY RUSSOM:
California Joint Powers Insurance Authority (CJPIA)
Five Cities Fire Authority
San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other
7.b
MAYOR PRO TEM GUTHRIE:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.c
COUNCIL MEMBER BARNEICH:
Audit Committee
Homeless Services Oversight Council (HSOC)
Zone 3 Water Advisory Board
Other
7.d
COUNCIL MEMBER GEORGE:
Five Cities Fire Authority
Visit SLO CAL Advisory Board
Other
7.e
COUNCIL MEMBER SECREST:
Air Pollution Control District (APCD)
South County Chambers of Commerce Governmental Affairs Committee Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
1. CC 2024-10-22_8 Supplemental 1_Redacted.pdf
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to register to join the webinar:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA After registering, you will receive a confirmation email containing information about joining the webinar.
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 1 minute or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Cash Disbursement Ratification
1. CC 2024-10-22 Cash Disbursement Ratification.pdf
2. CC 2024-10-22 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2024-10-22 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of September 16 through September 30, 2024.
9.b
Approval of Minutes
1. CC 2024-10-22 Approval of Minutes _Oct08_2024.pdf
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of October 8, 2024, as submitted.
9.c
Notice of Award, 2024 Streets Repair Project, PW 2024-01
1. CC 2024-10-22 2024 Streets Repair Project Notice of Award.pdf
2. CC 2024-10-22 Attachment 1 - Bid Opening Log Sheet.pdf
3. CC 2024-10-22 Attachment 2 - Agreement_1.pdf
(ROBESON)
Recommended Action:
1) Award a construction contract for the 2024 Streets Repair Project to Papich Construction, Inc. (Papich) for $3,999,889; and 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $399,989.90, for unanticipated costs during the construction phase of the 2024 Streets Repair Project.
9.d
Accept the 2022 Street Repairs Project PW 2022-05
1. CC 2024-10-22 2022 Street Repairs Project NoC .pdf
2. CC 2024-10-22 Attachment 1 - NoC.pdf
(ROBESON)
Recommended Action:
1) Accept improvements as constructed by JJ Fisher Construction, Inc., in accordance with the specifications for the 2022 Street Repairs Project, PW 2022-05; 2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
9.e
Monthly Water Supply and Demand Update
1. CC 2024-10-22 Monthly Water Supply and Demand Update.pdf
2. CC 2024-10-22 Attachment 1 - Monthly Operations Report.pdf
3. CC 2024-10-22 Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 2024-10-22 Attachment 3 - Monthly Water Use Comparison.pdf
5. CC 2024-10-22 Attachment 4 - Deep Well Index Level.pdf (ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.f
General Plan Update Progress Report – October 2024
1. CC 2024-10-22 General Plan Update Progress Report - October 2024.pdf (PEDROTTI)
Recommended Action:
Receive an update on the status of the Comprehensive General Plan Update project.
9.g
Consider Commitment of Grant Authorization to Housing Authority of San Luis Obispo, for Additional Funding of a 63-Unit Affordable Housing Project at 700 Oak Park Blvd
1. CC 2024-10-22 HASLO Grant Authorization.pdf
2. CC 2024-10-22 Attachment 1 - Resolution.pdf
3. CC 2024-10-22 Attachment 2 - Funding Request Letter.pdf (DOWNING)
Recommended Action:
Adopt a Resolution to:
1) Provide a commitment by the City of Arroyo Grande for a grant from the City’s Affordable Housing Trust Fund, to the Housing Authority of San Luis Obispo (HASLO) for the design, funding, construction and management of a 100% affordable housing project in the City of Arroyo Grande; 2) Authorize a budget adjustment request in a not-to-exceed amount of $630,000 from the Affordable Housing Trust Fund; and 3) Authorize the City Manager to negotiate a grant agreement and any other associated documents, between the City and HASLO, establishing the terms of the grant for a total commitment and not-to-exceed amount of $630,000.
10. PUBLIC HEARINGS
None.
11. BUSINESS ITEMS
11.a
Active Transportation Plan Progress Report
1. CC 2024-10-22 Active Transportation Plan Progress Report.pdf (PEDROTTI)
Recommended Action:
Receive an update on the status of the Active Transportation Plan (ATP).
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda.
Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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