Arroyo Grande City Council
November 26, 2024

CITY COUNCIL MEETING

AGENDA SUMMARY

Tuesday, November 26, 2024, 5:30 p.m.

In person at:

Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.

CLOSED SESSION MEETING 5:30 P.M.:

1. CALL TO ORDER

2. ROLL CALL

3. FLAG SALUTE

4. PUBLIC COMMENT ON CLOSED SESSION ITEMS

5. CLOSED SESSION
The City Council will recess to a closed session for the following and will report any reportable action at the City Council Regular meeting at 6:00 p.m.:
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case

6. ADJOURNMENT

1. CALL TO ORDER

2. ROLL CALL

3. MOMENT OF REFLECTION

4. FLAG SALUTE

5. AGENDA REVIEW

5.a Closed Session Announcements
City Attorney Rosen will announce any reportable action from the following meeting:

November 26, 2024
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case

5.b Ordinances read in title only
None.

6. SPECIAL PRESENTATIONS

6.a Mayor's Commendations Recognizing The Pick Family, Arroyo Grande Lions Club, and Trevor Weiger - Rancho Hoops Public Art Project

6.b City Manager Communications
(DOWNING)
Recommended Action:

Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.

7. CITY COUNCIL REPORTS

7.a MAYOR RAY RUSSOM:

1. California Joint Powers Insurance Authority (CJPIA)

2. Five Cities Fire Authority

3. San Luis Obispo County Mayor's Meeting

4. South San Luis Obispo County Sanitation District (SSLOCSD)

5. Other

7.b MAYOR PRO TEM GUTHRIE:

1. County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)

2. 3. Integrated Waste Management Authority Board (IWMA)

4. REACH Economic Development Roundtable

5. Other

7.c COUNCIL MEMBER BARNEICH:

1. Audit Committee

2. Homeless Services Oversight Council (HSOC)

3. Zone 3 Water Advisory Board

4. Other

7.d COUNCIL MEMBER GEORGE:

1. Five Cities Fire Authority

2. Visit SLO CAL Advisory Board

3. Other

7.e COUNCIL MEMBER SECREST:

1. Air Pollution Control District (APCD)

2. South County Chambers of Commerce Governmental Affairs Committee

3. Other

8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to register to join the webinar: https://arroyograndeorg.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA •
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.

Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.

The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:

Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:

Comments should be limited to 1 minute or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•

9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.

9.a Cash Disbursement Ratification
(VALENTINE)
Recommended Action:

Review and ratify the attached listing of cash disbursements for the period of October 16 through October 31, 2024.

9.b Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval (VALENTINE)
Recommended Action:

Receive and file the Fiscal Year 2024-25 First Quarter Financial Status Report and approve Budget Adjustment Requests.

9.c Approval of Minutes
(MATSON)
Recommended Action:

Approve the minutes of the Regular City Council Meeting of November 12, 2024, as submitted.

9.d Accept the Public Safety Camera System Project, PW 2023-10 (ROBESON)
Recommended Action:
1) Accept improvements as constructed by ADT Commercial, LLC (ADT), in accordance with the specifications for the Public Safety Camera System (PSCS) Project, PW 2023-10; 2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.

9.e Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02 (ROBESON)
Recommended Action:
1) Authorize the City Manager to execute a construction contract for the Cornwall Waterline Replacement Project to The J.F. Will Company, Inc. (”JF Will”) for $611,654.59 subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2) Authorize the City Manager to approve change orders of 10% of the contract amount, $61,165.46, for unanticipated costs during the construction phase of this Project; and 3) Find the action exempt from the California Environmental Quality Act under the Class 1 and Class 2 exemptions.

9.f Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:

Receive and file the Monthly Water Supply and Demand Update.

9.g General Plan Update Progress Report – November 2024 (PEDROTTI)
Recommended Action:

Receive and file an update on the Comprehensive General Plan Update project.

10. PUBLIC HEARINGS

10.a Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution approving a Public Art Project to paint utility boxes, accepting donations of time and materials, and waiving permit application fees; and 2) Determine that painting of utility boxes is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 of the State CEQA Guidelines.

10.b Appeal Case 24-002; Appeal of Planning Commission Denial of Tentative Parcel Map 23- 001; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen and Jeanne Helphenstine; Representative – MBS Land Surveys
(PEDROTTI)
Recommended Action:

Continue the public hearing to a date certain of January 14, 2025 at the request of the appellant.

11. BUSINESS ITEMS

11.a Preliminary Approval of Community Development Block Grant Projects for Year 2025 (PEDROTTI)
Recommended Action:
1) Preliminarily approve funding recommendations for the City’s allocation of 2025 Community Development Block Grant (CDBG) funds as shown in Table 1; and 2) Find that this action is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3).

12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.

13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on

the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.

City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo Grande’s Government Access Channel 20.

Item 6.a.

Item 9.a.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services SUBJECT: Cash Disbursement Ratification
DATE: November 26, 2024
RECOMMENDATION:

Review and ratify the attached listing of cash disbursements for the period of October 16 through October 31, 2024.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

There is a $2,441,551.62 fiscal impact for the period of October 16 through October 31, 2024, that includes the following items:
 Accounts Payable Checks $1,952,124.81
 Payroll & Benefit Checks $489,426.81
BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.

ANALYSIS OF ISSUES:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 budget.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve staff’s recommendation;

2. Do not approve staff’s recommendation; or

3. Provide other direction to staff.

Item 9.a.

City Council
Cash Disbursement Ratification
November 26, 2024

ADVANTAGES:
 The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
 Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable.

DISADVANTAGES:

There are no disadvantages identified in this recommendation.

ENVIRONMENTAL REVIEW:

Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENTS:

1. October 16 through October 31, 2024 – Accounts Payable Check Register

2. October 18, 2024 – Payroll & Benefit Check Register

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101624 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 110440 ICMA RETIREMENT CORP, PLAN ID 801844
10/16/24 302779 T 10/16/24 RETIREES HEALTH INSURANCE 5,030.47 INVOICE: 6574883 100.10.4099.5136.
10/16/24 302779 T 10/16/24 ACCOUNTS RECEIVABLE - FCF 584.12 INVOICE: 6574883 100.00.0000.1111.
10/16/24 302779 T 10/16/24 RETIREES HEALTH INSURANCE 328.87 INVOICE: 6574883 220.60.4303.5136.
105151 MARTINEZ, MICHAEL
10/10/24 302778 P 10/16/24 TRAVEL/CONFERENCE/TRAININ 395.00 INVOICE: 10/18-10/22 100.30.4201.5501.

REPORT TOTALS 6,338.46

COUNT AMOUNT
TOTAL PRINTED CHECKS 1 395.00
TOTAL EFT TRANSFERS 1 5,943.46
ATTACHMENT 1

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101624PY TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100723 CA ST EMPLOYMENT DEVEL DEPT
10/10/24 302841 M 10/16/24 STATE WITHHOLDING 27,799.30
INVOICE: PPE 10.10.24 110.00.0000.2108.
10/10/24 302841 M 10/16/24 STATE DISABILITY INSURANC 5,580.55 INVOICE: PPE 10.10.24 110.00.0000.2111.

105981 CA STATE DISBURSEMENT UNIT
10/18/24 302843 M 10/16/24 GARNISHMENTS 230.76
INVOICE: PAYDAY 10.18.24 110.00.0000.2114.
10/18/24 302843 M 10/16/24 GARNISHMENTS 154.15
INVOICE: PAYDAY 10.18.24 110.00.0000.2114.
10/18/24 302843 M 10/16/24 GARNISHMENTS 16.15
INVOICE: PAYDAY 10.18.24 110.00.0000.2114.

100039 CITY OF ARROYO GRANDE
10/18/24 302842 M 10/16/24 SOCIAL SECURITY 56,916.54
INVOICE: PPE 10.10.24 110.00.0000.2105.
10/18/24 302842 M 10/16/24 SOCIAL SECURITY 16,336.78
INVOICE: PPE 10.10.24 110.00.0000.2105.
10/18/24 302842 M 10/16/24 FEDERAL WITHHOLDING 67,404.03 INVOICE: PPE 10.10.24 110.00.0000.2104.

100729 PERS - RETIREMENT
10/18/24 302844 M 10/16/24 PERS RETIREMENT 26,112.36
INVOICE: PPE 10.10.24 110.00.0000.2106.
10/18/24 302844 M 10/16/24 PERS RETIREMENT 18,618.65
INVOICE: PPE 10.10.24 110.00.0000.2106.
10/18/24 302844 M 10/16/24 PERS RETIREMENT 15,649.89
INVOICE: PPE 10.10.24 110.00.0000.2106.
10/18/24 302844 M 10/16/24 PERS RETIREMENT 11,622.45
INVOICE: PPE 10.10.24 110.00.0000.2106.
10/18/24 302844 M 10/16/24 PERS RETIREMENT 11,724.93

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101624PY TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: PPE 10.10.24 110.00.0000.2106.
10/18/24 302844 M 10/16/24 PERS RETIREMENT 8,781.09
INVOICE: PPE 10.10.24 110.00.0000.2106.
10/18/24 302844 M 10/16/24 PERS RETIREMENT 7,223.03
INVOICE: PPE 10.10.24 110.00.0000.2106.
10/18/24 302844 M 10/16/24 PERS RETIREMENT 7,412.62
INVOICE: PPE 10.10.24 110.00.0000.2106.

115959 STERLING ADMINISTRATION
10/10/24 302777 M 10/16/24 HEALTH INSURANCE 50.00
INVOICE: 810953 100.10.4145.5131.
10/18/24 302848 M 10/21/24 FLEXIBLE SPENDING ACCOUNT 1,794.98 INVOICE: 814512 110.00.0000.2127.

REPORT TOTALS 283,428.26

COUNT AMOUNT
TOTAL MANUAL CHECKS 6 283,428.26

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 114672 AMAZON CAPITAL SERVICES
09/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 448.20
INVOICE: 1WM3-NVGJ-PDPK 100.10.4110.5201.
09/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 29.99
INVOICE: 1WM3-NVGJ-PDPK 100.10.4002.5201.
09/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 168.84
INVOICE: 1WM3-NVGJ-PDPK 100.10.4101.5201.
09/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 39.98
INVOICE: 1WM3-NVGJ-PDPK 100.10.4001.5201.
09/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 85.56
INVOICE: 1WM3-NVGJ-PDPK 100.10.4001.5201.
10/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 141.48
INVOICE: 11KX-MTDY-DRMY 100.10.4101.5201.
10/01/24 302780 P 10/17/24 PUBLIC RELATIONS 141.86
INVOICE: 11KX-MTDY-DRMY 350.50.5620.5504.
10/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 209.08
INVOICE: 11KX-MTDY-DRMY 100.10.4001.5201.
10/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 79.36
INVOICE: 11KX-MTDY-DRMY 100.10.4102.5201.
10/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 8.52
INVOICE: 11KX-MTDY-DRMY 100.10.4110.5201.
10/01/24 302780 P 10/17/24 SUPPLIES-OFFICE 23.95
INVOICE: 11KX-MTDY-DRMY 100.10.4002.5201.
10/01/24 302780 P 10/17/24 SUPPLIES-OFFICE -36.99
INVOICE: 11KX-MTDY-DRMY 100.10.4101.5201.

103175 AQUA-METRIC SALES CO
10/08/24 20250012 302781 P 10/17/24 SUPPLIES-WATER METERS 1,619.87 INVOICE: INV0104383 640.50.4712.5207.
10/08/24 20250012 302781 P 10/17/24 SUPPLIES-WATER METERS 1,619.87 INVOICE: INV0104382 640.50.4712.5207.
10/07/24 20250012 302781 P 10/17/24 SUPPLIES-WATER METERS 2,213.97 INVOICE: INV0104255 640.50.4712.5207.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/07/24 20250009 302781 P 10/17/24 MAINTENANCE-METERS 62.48 INVOICE: INV0104254 640.50.4712.5611.

106083 ARROYO GRANDE IN BLOOM INC
10/01/24 302782 P 10/17/24 MAINTENANCE-GROUNDS 650.00
INVOICE: 0124 100.50.4320.5605.

113462 ASBURY ENVIROMENTAL SVCS
10/09/24 302783 P 10/17/24 CONTRACTUAL SERVICES 141.69
INVOICE: I500-01129748 100.50.4305.5303.

111190 ATC SEQUOIA LLC
10/01/24 302784 P 10/17/24 CONTRACTUAL SERVICES 537.56
INVOICE: Lease#VZ118829 7-10 100.30.4204.5303.

100051 AVILA SIGN & DESIGN
08/20/24 302785 P 10/17/24 CONSTRUCTION 3,600.00
INVOICE: 0805 350.50.5602.7001.

104753 BEST BEST & KRIEGER LLP
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 10,863.22 INVOICE: 1007991 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 1,171.50 INVOICE: 1007992 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 3,919.20 INVOICE: 1007993 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 1,057.40 INVOICE: 1007995 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 2,023.50 INVOICE: 1007997 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 480.00

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 1007999 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 276.90 INVOICE: 1008001 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 170.40 INVOICE: 1008002 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 12,100.40 INVOICE: 1008003 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 1,014.00 INVOICE: 1008004 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 304.20 INVOICE: 1008005 100.10.4003.5304.
10/04/24 302786 P 10/17/24 PROFESSIONAL SERVICES 2,698.90 INVOICE: 1008006 100.10.4003.5304.

113890 BOONE PRINTING & GRAPHICS INC
09/26/24 302787 P 10/17/24 SUPPLIES-OFFICE 57.09
INVOICE: 100749 100.20.4130.5201.
10/08/24 302787 P 10/17/24 SUPPLIES-OFFICE 403.79
INVOICE: 100946 100.30.4201.5201.
10/08/24 302787 P 10/17/24 SPECIAL DEPARTMENT SUPPLI 502.83 INVOICE: 100959 100.30.4204.5255.

100114 CA PEACE OFFICERS ASSN
10/16/24 302788 P 10/17/24 MEMBERSHIPS & SUBSCRIPTIO 324.00 INVOICE: 449110 100.30.4201.5503.

100110 CA ST DEPT OF CORRECTIONS
10/10/24 302789 P 10/17/24 CONTRACTUAL SERVICES 740.68
INVOICE: 1800758644 220.60.4303.5303.

108558 CAME SECURITY ALARMS

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/08/24 302790 P 10/17/24 CONTRACTUAL SERVICES 877.50
INVOICE: 43517 100.50.4308.5303.

109756 CIVICPLUS LLC
10/23/24 302791 P 10/17/24 CONTRACTUAL SERVICES 5,743.27 INVOICE: 313415 100.10.4140.5303.

112463 COBAN TECHNOLOGIES INC
10/09/24 302792 P 10/17/24 MAINTENANCE-RADIO COMM. 690.11 INVOICE: 57776 100.30.4204.5606.

116282 DOWNING, MATTHEW
09/24/24 302793 P 10/17/24 TRAVEL/CONFERENCE/TRAININ 114.57 INVOICE: 091824 100.10.4101.5501.
10/15/24 302793 P 10/17/24 TRAVEL/CONFERENCE/TRAININ 301.00 INVOICE: 10/15/24-10/18/24 100.10.4101.5501.

114237 ESTRADA, ANTHONY
10/07/24 302794 P 10/17/24 TRAVEL/CONFERENCE/TRAININ 40.00 INVOICE: 10/7/24-10/11/24 100.30.4204.5501.

107743 FAMCON PIPE AND SUPPLY INC
10/08/24 302795 P 10/17/24 MAINTENANCE-LINES & PUMPS 335.69 INVOICE: S100138031.001 640.50.4712.5610.
10/11/24 302795 P 10/17/24 MAINTENANCE-LINES & PUMPS 92.24 INVOICE: S100139565.001 640.50.4712.5610.
10/10/24 302795 P 10/17/24 MAINTENANCE-LINES & PUMPS 1,786.79 INVOICE: S100139394.001 640.50.4712.5610.

100240 FARM SUPPLY CO

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/04/24 302796 P 10/17/24 MAINTENANCE-GROUNDS 95.38
INVOICE: 110975 100.50.4330.5605.

101884 FASTENAL COMPANY
10/09/24 302797 P 10/17/24 MAINTENANCE-GROUNDS 378.80
INVOICE: CABAR132213 100.50.4320.5605.

107481 GALLS, LLC
10/09/24 302798 P 10/17/24 PROTECTIVE/SAFETY CLOTHIN 449.22 INVOICE: 029302853 100.30.4204.5272.

108947 ICONIX WATERWORKS (US) INC
10/10/24 302799 P 10/17/24 MAINTENANCE-LINES & PUMPS 1,206.80 INVOICE: U2416044000 640.50.4712.5610.
10/09/24 302799 P 10/17/24 MAINTENANCE-LINES & PUMPS 417.60 INVOICE: U2416043663 640.50.4712.5610.

116316 IMPRIVATA INC
10/10/24 20250022 302800 P 10/17/24 CONTRACTUAL SERVICES 17,325.00 INVOICE: INV-21968 100.10.4140.5303.
10/11/24 20250022 302800 P 10/17/24 CONTRACTUAL SERVICES 2,401.94 INVOICE: INV-22139 100.10.4140.5303.

100208 JB DEWAR, INC
10/08/24 302801 P 10/17/24 INVENTORY-GAS & OIL 4,419.51 INVOICE: 360293 100.00.0000.1202.

115804 KTUA
10/14/24 20250026 302802 P 10/17/24 CONCEPT STUDIES 25,015.00 INVOICE: 36543 350.50.5695.7701.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION

114838 LA PAZ, JHADE
10/11/24 302803 P 10/17/24 SERVICES-LEAGUES 112.00
INVOICE: 101124 100.40.4424.5352.

112806 LEWIS, MAUREEN
10/10/24 302804 P 10/17/24 SERVICES-CLASSES 50.00
INVOICE: 100424 100.40.4424.5351.

116276 LORENCZ, LARISSA
10/10/24 302805 P 10/17/24 SERVICES-LEAGUES 48.00
INVOICE: 101024 100.40.4424.5352.
10/14/24 302805 P 10/17/24 SERVICES-LEAGUES 48.00
INVOICE: 101424 100.40.4424.5352.

100426 MIER BROS LANDSCAPE PRODUCTS
09/24/24 302806 P 10/17/24 MAINTENANCE-STREETS & BRI 127.15 INVOICE: 381986 220.60.4303.5613.

100429 MINER'S ACE HARDWARE, INC
10/03/24 302807 P 10/17/24 SMALL TOOLS 43.91
INVOICE: 615657 220.60.4303.5273.
10/03/24 302807 P 10/17/24 MAINTENANCE-BUILDINGS 35.54
INVOICE: 615668 100.50.4308.5604.
10/04/24 302807 P 10/17/24 SPECIAL DEPARTMENT SUPPLI 8.61 INVOICE: 615703 100.50.4320.5255.
10/05/24 302807 P 10/17/24 MAINTENANCE-GROUNDS 53.86
INVOICE: 615755 100.50.4330.5605.
10/07/24 302807 P 10/17/24 SPECIAL DEPARTMENT SUPPLI 30.14 INVOICE: 615854 100.50.4320.5255.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/08/24 302807 P 10/17/24 MAINTENANCE-BUILDINGS 10.76
INVOICE: 615881 100.50.4308.5604.
10/08/24 302807 P 10/17/24 SMALL TOOLS 90.48
INVOICE: 615885 100.50.4330.5273.
10/08/24 302807 P 10/17/24 MAINTENANCE-STREETS & BRI 55.90 INVOICE: 615886 220.60.4303.5613.
10/09/24 302807 P 10/17/24 SMALL TOOLS 63.55
INVOICE: 615993 220.60.4303.5273.
10/07/24 302807 P 10/17/24 SMALL TOOLS 73.86
INVOICE: 615869 220.60.4303.5273.

101265 NEW TIMES
09/12/24 302808 P 10/17/24 CONSTRUCTION 355.00
INVOICE: 371499 350.50.5638.7001.

100466 NOBLE SAW, INC
09/17/24 302809 P 10/17/24 MAINTENANCE-MACH & EQUIP 157.11 INVOICE: 628127 100.50.4320.5603.
09/17/24 302809 P 10/17/24 MAINTENANCE-MACH & EQUIP 218.60 INVOICE: 628128 100.50.4320.5603.
09/17/24 302809 P 10/17/24 MAINTENANCE-GROUNDS 678.09
INVOICE: 628129 100.50.4320.5605.

100468 ODP BUSINESS SOLUTIONS LLC
09/04/24 302810 P 10/17/24 SUPPLIES-OFFICE 151.90
INVOICE: 383132354001 100.10.4102.5201.
09/04/24 302810 P 10/17/24 SUPPLIES-OFFICE 26.30
INVOICE: 383132354001 100.10.4120.5201.

999999 ONE TIME PAY
09/11/24 302817 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43543 100.00.0000.2206.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/09/24 302811 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43458 100.00.0000.2206.
09/18/24 302815 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01--43690 100.00.0000.2206.
09/16/24 302814 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43639 100.00.0000.2206.
07/02/24 302819 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-42086(1) 100.00.0000.2206.
09/17/24 302812 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 03-02287 100.00.0000.2206.
09/17/24 302812 P 10/17/24 PARK USER FEES 133.00
INVOICE: 03-02287 100.00.4000.4354.
09/06/24 302816 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 1,000.00 INVOICE: 03-02254 01-35856 100.00.0000.2206.
08/27/24 302813 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43180(2) 100.00.0000.2206.
09/09/24 302818 P 10/17/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43457 100.00.0000.2206.
115498 PITNEY BOWES BANK INC, PURCHASE POWER
10/06/24 302820 P 10/17/24 POSTAGE/MAILING 676.79
INVOICE: 8000-9090-0905-4953 100.30.4201.5208.
100498 PITNEY BOWES, INC
10/09/24 302821 P 10/17/24 MAINTENANCE-OFFICE EQUIPM 251.63 INVOICE: 3106878976 100.30.4204.5602.
113406 READYREFRESH BY NESTLE
10/02/24 302822 P 10/17/24 CONTRACTUAL SERVICES 5.38
INVOICE: 04I0900003500 100.50.4308.5303.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100531 RICHETTI COMPLETE WATER
10/02/24 302823 P 10/17/24 MAINTENANCE-BUILDINGS 174.93 INVOICE: 262168 100.50.4308.5604.
10/01/24 302823 P 10/17/24 CONTRACTUAL SERVICES 14.77
INVOICE: 261497 100.30.4201.5303.

111308 SITEONE LANDSCAPE SUPPLY LLC
10/10/24 302824 P 10/17/24 CHEMICAL SUPPLIES 126.27
INVOICE: 147001983-001 100.50.4320.5274.

116309 SKAGGS PUBLIC SAFETY UNIFORMS & EQUIPMENT
10/04/24 302825 P 10/17/24 PROTECTIVE/SAFETY CLOTHIN 697.04 INVOICE: 290_A_252094_1 100.30.4203.5272.
09/17/24 302825 P 10/17/24 PROTECTIVE/SAFETY CLOTHIN 1,263.68 INVOICE: 290_A_248253_1 100.30.4203.5272.
10/08/24 302825 P 10/17/24 PROTECTIVE/SAFETY CLOTHIN 525.75 INVOICE: 290_A_249370_1 100.30.4203.5272.

115772 SLO COUNTY SHERIFF'S OFFICE
09/06/24 302826 P 10/17/24 PUBLIC RELATIONS 805.00
INVOICE: EXPLR COMP 100.30.4201.5504.

103641 SOUTH COUNTY SANITARY SVC, INC
10/01/24 302827 P 10/17/24 CONTRACTUAL SERVICES 89.04
INVOICE: 8677530U120 100.50.4308.5303.
10/01/24 302827 P 10/17/24 CONTRACTUAL SERVICES 5.22
INVOICE: 8677674U120 100.50.4320.5303.
10/01/24 302827 P 10/17/24 CONTRACTUAL SERVICES 448.49
INVOICE: 8677153U120 100.50.4308.5303.
10/01/24 302827 P 10/17/24 CONTRACTUAL SERVICES 161.67
INVOICE: 8677720U120 100.50.4308.5303.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/01/24 302827 P 10/17/24 CONTRACTUAL SERVICES 102.84
INVOICE: 8677384U120 100.50.4308.5303.
10/01/24 302827 P 10/17/24 CONTRACTUAL SERVICES 205.66
INVOICE: 8677281U120 100.50.4320.5303.
10/01/24 302827 P 10/17/24 CONTRACTUAL SERVICES 205.66
INVOICE: 8677028U120 100.50.4320.5303.

100620 STREATOR PIPE & SUPPLY
10/07/24 302828 P 10/17/24 MAINTENANCE-BUILDINGS 29.42
INVOICE: S1771560.001 100.50.4308.5604.

113174 TCA TOOLS INC
09/26/24 302829 P 10/17/24 SMALL TOOLS 484.07
INVOICE: 092624132670 100.50.4305.5273.

116183 THE SHERWIN-WILLIAMS CO INC
10/09/24 302830 P 10/17/24 SPECIAL DEPARTMENT SUPPLI 665.55 INVOICE: 4267-5 100.50.4330.5255.

116320 THE TORO COMPANY
10/07/24 302831 P 10/17/24 CONTRACTUAL SERVICES 583.05
INVOICE: 2024-1007 100.50.4320.5303.

108042 TOM'S AUTO SERVICE
10/07/24 302832 P 10/17/24 MAINTENANCE-VEHICLES 138.09
INVOICE: 0041333 100.50.4320.5601.

111796 TRAFFIC MANAGEMENT PRODUCTS
10/02/24 302833 P 10/17/24 MAINTENANCE-STREETS & BRI 782.74 INVOICE: 06-110751 220.60.4303.5613.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION

116117 TRANS UNION LLC
09/25/24 302834 P 10/17/24 PRE-EMPLOYMENT PHYSICALS 38.68 INVOICE: 09461805 100.30.4201.5315.

104609 TROESH RECYCLING, INC
09/20/24 302835 P 10/17/24 MAINTENANCE-RESERVOIRS 393.70 INVOICE: 50394 640.50.4712.5609.
09/16/24 302835 P 10/17/24 MAINTENANCE-RESERVOIRS 780.24 INVOICE: 50351 640.50.4712.5609.

106551 UNITED STAFFING ASSOC.
10/09/24 302836 P 10/17/24 CONTRACTUAL SERVICES 1,044.32 INVOICE: 243365 100.50.4320.5303.

108239 VERDIN MARKETING INK
09/30/24 302837 P 10/17/24 ADVERTISING 15,549.72
INVOICE: 12086 240.10.4150.5301.

100685 WALLACE GROUP A CALIF CORP
09/23/24 20250008 302838 P 10/17/24 CONTRACTUAL SERVICES 4,866.42 INVOICE: 63116 612.50.4610.5303.
09/23/23 20250031 302838 P 10/17/24 CONTRACTUAL SERVICES 2,600.00 INVOICE: 63231 100.50.4301.5303.

107599 WATER SYSTEMS CONSULTING INC
08/31/24 20250006 302839 P 10/17/24 CONTRACTUAL SERVICES 3,000.96 INVOICE: 9923-AG 640.50.4710.5303.
09/30/24 20250006 302839 P 10/17/24 CONTRACTUAL SERVICES 1,427.32 INVOICE: 9967-AG 640.50.4710.5303.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:101724 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115850 ZEPEDA, MISTY
10/10/24 302840 P 10/17/24 SERVICES-LEAGUES 56.00
INVOICE: 101024 100.40.4424.5352.
10/14/24 302840 P 10/17/24 SERVICES-LEAGUES 48.00
INVOICE: 101424 100.40.4424.5352.

REPORT TOTALS 153,803.56

COUNT AMOUNT
TOTAL PRINTED CHECKS 61 153,803.56

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102124CC TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111772 U.S. BANK, ***DO NOT MAIL***
08/15/24 302845 M 10/21/24 CALCARD LIABILITY 24,934.77
INVOICE: 081524 100.00.0000.2003.
09/16/24 302846 M 10/21/24 CALCARD LIABILITY 17,704.66
INVOICE: 091624 100.00.0000.2003.
10/15/24 302847 M 10/21/24 CALCARD LIABILITY 21,263.96
INVOICE: 101524 100.00.0000.2003.

REPORT TOTALS 63,903.39

COUNT AMOUNT
TOTAL MANUAL CHECKS 3 63,903.39

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108367 ABALONE COAST ANALYTICAL INC
10/01/24 302849 P 10/25/24 CONTRACTUAL SERVICES 715.00
INVOICE: 24-4179 100.50.4301.5303.
115523 ADAMSKI MOROSKI MADDEN
10/04/24 302850 P 10/25/24 CONTRACTUAL SERVICES 240.50
INVOICE: 66523 100.10.4101.5303.
103307 AFLAC INSURANCE
10/25/24 302851 P 10/25/24 SUPPLEMENTAL INSURANCE 687.12 INVOICE: 785729 110.00.0000.2126.
114672 AMAZON CAPITAL SERVICES
10/01/24 302852 P 10/25/24 SPECIAL DEPARTMENT SUPPLI 460.95 INVOICE: 1GJK-XWW6-9JD4 100.50.4320.5255.
10/01/24 302852 P 10/25/24 SPECIAL DEPARTMENT SUPPLI 10.76 INVOICE: 1GJK-XWW6-9JD4 100.50.4301.5255.
10/01/24 302852 P 10/25/24 SUPPLIES-OFFICE 72.04
INVOICE: 1GJK-XWW6-9JD4 100.50.4307.5201.
10/01/24 302852 P 10/25/24 SPECIAL DEPARTMENT SUPPLI 31.09 INVOICE: 1GJK-XWW6-9JD4 640.50.4712.5255.
114066 ARROYO GRANDE HOME & GARDEN
10/17/24 302853 P 10/25/24 MAINTENANCE-GROUNDS 28.77
INVOICE: 003266 100.50.4320.5605.
10/17/24 302853 P 10/25/24 MAINTENANCE-GROUNDS 57.54
INVOICE: 003267 100.50.4320.5605.
101188 ARROYO GRANDE LIONS CLUB
10/15/24 302854 P 10/25/24 SERVICES-EVENTS 1,010.52
INVOICE: 2025-001 100.40.4424.5353.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100719 ARROYO GRANDE POLICE ASSN
10/18/24 302855 P 10/25/24 POLICE ASSOCIATION DUES 2,894.60 INVOICE: OCTOBER 2024 110.00.0000.2116.
105507 AT & T
10/07/24 302856 P 10/25/24 TELECOMMUNICATIONS 184.80
INVOICE: 238451-01839190 10/7 100.10.4145.5403.
106607 AT&T
09/25/24 302857 P 10/25/24 TELECOMMUNICATIONS 58.74
INVOICE: 000022343646 100.10.4145.5403.
100122 CA DEPT OF TAX & FEE ADMIN
09/30/24 302858 P 10/25/24 INVENTORY-GAS & OIL 280.00
INVOICE: 093024 057-425096 100.00.0000.1202.
100125 CA ST DEPT OF CONSERVATION
09/30/24 302859 P 10/25/24 DEPOSITS-SMIP 983.27
INVOICE: 093024 100.00.0000.2208.
09/30/24 302859 P 10/25/24 OTHER REVENUE -49.16
INVOICE: 093024 100.00.4000.4801.
100110 CA ST DEPT OF CORRECTIONS
10/16/24 302860 P 10/25/24 CONTRACTUAL SERVICES 2,953.73 INVOICE: 1800759060 220.60.4303.5303.
107177 CALIFORNIA BUILDING STANDARDS
09/30/24 302861 P 10/25/24 DEPOSITS--STATE GREEN BLD 293.00

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 093024 100.00.0000.2223.
09/30/24 302861 P 10/25/24 NATIONAL OPIOIDS SETTLE F -29.30 INVOICE: 093024 100.00.0000.2233.
115944 CALIFORNIA TURF EQUIPMENT &
10/21/24 302862 P 10/25/24 MAINTENANCE-MACH & EQUIP 155.17 INVOICE: 653321 100.50.4320.5603.
107085 CALPORTLAND CONSTRUCTION
10/08/24 302863 P 10/25/24 CONSTRUCTION 2,772.00
INVOICE: 96520907 350.50.5477.7001.
10/08/24 302863 P 10/25/24 CONSTRUCTION 5,444.86
INVOICE: 96520906 350.50.5477.7001.
113129 CHARTER COMMUNICATIONS
10/01/24 302864 P 10/25/24 UTILITIES 147.03
INVOICE: 170563101100124 100.10.4145.5401.
10/01/24 302864 P 10/25/24 CONTRACTUAL SERVICES 1,349.00 INVOICE: 170563401100124 100.10.4140.5303.
10/01/24 302864 P 10/25/24 UTILITIES 987.20
INVOICE: 170562201100124 100.10.4145.5401.
10/01/24 302864 P 10/25/24 UTILITIES 58.66
INVOICE: 090058901100124 100.10.4145.5401.
10/01/24 302864 P 10/25/24 UTILITIES 228.72
INVOICE: 170562101100124 100.10.4145.5401.
10/01/24 302864 P 10/25/24 UTILITIES 736.80
INVOICE: 170564001100124 100.10.4145.5401.
10/01/24 302864 P 10/25/24 UTILITIES 768.54
INVOICE: 170563801100124 100.10.4145.5401.
10/01/24 302864 P 10/25/24 UTILITIES 327.16
INVOICE: 170562601100124 100.10.4145.5401.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 112609 DIGITAL WEST NETWORKS INC
10/01/24 302865 P 10/25/24 CONTRACTUAL SERVICES 372.59
INVOICE: 127165001-0011079 100.10.4140.5303.
109525 FIGUEROA'S TIRES
10/15/24 302866 P 10/25/24 MAINTENANCE-VEHICLES 1,180.38 INVOICE: 107668 100.50.4320.5601.
108121 FIVE CITIES FIRE AUTHORITY
09/15/24 302867 P 10/25/24 FIVE CITIES FIRE AUTHORIT 745,875.00 INVOICE: FCFA-2025-006 100.10.4145.5313.
09/15/24 302867 P 10/25/24 FIVE CITIES FIRE AUTHORIT 248,625.00 INVOICE: FCFA-2025-006 120.10.4118.5313.
106135 FIVE CITIES PROF. FIREFIGHTERS
10/18/24 302902 T 10/25/24 FIRE EMPLOYEE DUES 3,400.00
INVOICE: OCTOBER 2024 110.00.0000.2115.
108351 HARVEY'S HONEY HUTS
10/14/24 302868 P 10/25/24 RENT-EQUIPMENT 106.08
INVOICE: 52434 220.60.4303.5552.
100311 HINDERLITER, DE LLAMAS & ASSOC
09/30/24 302869 P 10/25/24 CONTRACTUAL SERVICES 11,000.00 INVOICE: SIN043711 120.10.4118.5303.
100726 ICMA RETIREMENT CORP, PLAN ID 302419
10/18/24 302903 T 10/25/24 DEFERRED COMPENSATION 3,393.80

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 6895261 110.00.0000.2117.
10/18/24 302903 T 10/25/24 DEFERRED COMPENSATION 13,103.72 INVOICE: 6895261 110.00.0000.2117.
10/18/24 302903 T 10/25/24 DEFERRED COMPENSATION 916.66 INVOICE: 6895261 110.00.0000.2117.
10/18/24 302903 T 10/25/24 DEFERRED COMPENSATION 135.00 INVOICE: 6895261 110.00.0000.2117.
10/18/24 302903 T 10/25/24 DEFERRED COMPENSATION 466.56 INVOICE: 6895261 110.00.0000.2117.
115070 JD ELECTRIC
10/14/24 302870 P 10/25/24 CONTRACTUAL SERVICES 255.00
INVOICE: 101424 100.50.4320.5303.
10/21/24 302870 P 10/25/24 MAINTENANCE-GROUNDS 595.00
INVOICE: 102124 100.50.4320.5605.
114838 LA PAZ, JHADE
10/18/24 302871 P 10/25/24 SERVICES-LEAGUES 88.00
INVOICE: 101824 100.40.4424.5352.
10/23/24 302871 P 10/25/24 SERVICES-LEAGUES 80.00
INVOICE: 102324 100.40.4424.5352.
116326 LEADING EDGE AUTOMOTIVE
10/11/24 302872 P 10/25/24 SPECIAL DEPARTMENT SUPPLI 149.66 INVOICE: 9635 100.50.4305.5255.
110108 LEVEL 3 COMMUNICATIONS LLC
10/17/24 302873 P 10/25/24 TELECOMMUNICATIONS 2,712.96
INVOICE: 708729520 100.30.4201.5403.
10/17/24 302873 P 10/25/24 UTILITIES 51.21
INVOICE: 708729520 100.10.4145.5401.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116276 LORENCZ, LARISSA
10/22/24 302874 P 10/25/24 SERVICES-LEAGUES 48.00
INVOICE: 102224 100.40.4424.5352.
112632 MEDEL, ERIKA
05/22/24 302875 P 10/25/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-41310(1) 100.00.0000.2206.
100429 MINER'S ACE HARDWARE, INC
10/16/24 302876 P 10/25/24 MAINTENANCE-GROUNDS 20.18
INVOICE: 548339 100.50.4330.5605.
10/12/24 302876 P 10/25/24 MAINTENANCE-GROUNDS 4.48
INVOICE: 616183 100.50.4330.5605.
10/14/24 302876 P 10/25/24 MAINTENANCE-BUILDINGS 86.18
INVOICE: 616255 100.50.4308.5604.
10/15/24 302876 P 10/25/24 CHEMICAL SUPPLIES 76.11
INVOICE: 616349 100.50.4320.5274.
10/17/24 302876 P 10/25/24 MAINTENANCE-BUILDINGS 75.38
INVOICE: 616492 100.50.4308.5604.
10/18/24 302876 P 10/25/24 MAINTENANCE-BUILDINGS 49.52
INVOICE: 616530 100.50.4308.5604.
10/19/24 302876 P 10/25/24 MAINTENANCE-GROUNDS 25.83
INVOICE: 616583 100.50.4330.5605.
10/21/24 302876 P 10/25/24 MAINTENANCE-STREETS & BRI 129.28 INVOICE: 616669 220.60.4303.5613.
10/21/24 302876 P 10/25/24 SMALL TOOLS 53.86
INVOICE: 616672 220.60.4303.5273.
10/22/24 302876 P 10/25/24 MAINTENANCE-BUILDINGS 32.29
INVOICE: 616727 100.50.4308.5604.
10/22/24 302876 P 10/25/24 SPECIAL DEPARTMENT SUPPLI 28.08 INVOICE: 616756 100.50.4308.5255.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 107054 NORTH COAST ENGINEERING INC
09/30/24 20250028 302877 P 10/25/24 DESIGN & SURVEY 80,063.00 INVOICE: 45317 350.50.5606.7501.
116328 OILFIELD ENVIRONMENTAL & COMPLIANCE INC
10/18/24 302878 P 10/25/24 CONTRACTUAL SERVICES 1,310.00 INVOICE: 2409288 100.50.4301.5303.
999999 ONE TIME PAY
10/09/24 302879 P 10/25/24 SPEC.INT.CLASSES 75.00
INVOICE: 01-44139 100.00.4000.4605.
10/18/24 302882 P 10/25/24 RENT-COMMERCIAL BUILDINGS 66.00 INVOICE: 01-43689 100.00.4000.4353.
10/18/24 302882 P 10/25/24 BUILDING SUPERVISION 104.00
INVOICE: 01-43689 100.00.4000.4655.
09/18/24 302881 P 10/25/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43689(1) 100.00.0000.2206.
09/16/24 302880 P 10/25/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43641 100.00.0000.2206.
10/09/24 302883 P 10/25/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-44140 100.00.0000.2206.
100481 PACIFIC GAS & ELECTRIC CO
10/14/24 302884 P 10/25/24 POWER 19,870.72
INVOICE: 1940974818-3 10/14 100.50.4307.5402.
116133 PACIFIC PRINT RESOURCES
07/29/24 302885 P 10/25/24 CONTRACTUAL SERVICES 2,107.76 INVOICE: 34044 100.10.4101.5303.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100492 PETTY CASH
10/02/24 302886 P 10/25/24 CHANGE CASH-SPECIAL RECRE 800.00 INVOICE: 2471 100.00.0000.1033.
116325 RAFTELIS FINANCIAL CONSULTANTS INC
10/16/24 20260003 302887 P 10/25/24 CONTRACTUAL SERVICES 5,000.00 INVOICE: 36269 100.10.4120.5303.
113127 ROBERT HALF
10/09/24 302888 P 10/25/24 CONTRACTUAL SERVICES 1,092.00 INVOICE: 64170526 100.10.4120.5303.
10/03/24 302888 P 10/25/24 CONTRACTUAL SERVICES 1,092.00 INVOICE: 64147849 100.10.4120.5303.
10/16/24 302888 P 10/25/24 CONTRACTUAL SERVICES 1,319.50 INVOICE: 64195840 100.10.4120.5303.
10/22/24 302888 P 10/25/24 CONTRACTUAL SERVICES 1,092.00 INVOICE: 64214106 100.10.4120.5303.
100732 S.E.I.U. LOCAL 620
10/18/24 302904 T 10/25/24 S.E.I.U. EMPLOYEE DUES 1,593.72 INVOICE: OCTOBER 2024 110.00.0000.2118.
100570 SAN LUIS POWERHOUSE
10/14/24 302889 P 10/25/24 MAINTENANCE-BUILDINGS 639.90 INVOICE: 52038 100.50.4308.5604.
110594 SART PROGRAM
09/10/24 302890 P 10/25/24 FORENSIC MANDATE SERVICES 629.00 INVOICE: 33481-0924-9 100.30.4204.5324.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100562 SLO COUNTY TAX COLLECTOR
11/01/24 302891 P 10/25/24 PROPERTY TAXES 37.72
INVOICE: 2024/25 062-074-012 100.10.4145.5551.
11/01/24 302891 P 10/25/24 PROPERTY TAXES 1,693.40
INVOICE: 2024/25 007-462-001 287.10.4103.5551.
11/01/24 302891 P 10/25/24 PROPERTY TAXES 7.00
INVOICE: 2024/25 006-085-023 100.10.4145.5551.
11/01/24 302891 P 10/25/24 PROPERTY TAXES 7.00
INVOICE: 2024/25 006-085-024 100.10.4145.5551.
11/01/24 302891 P 10/25/24 PROPERTY TAXES 12.00
INVOICE: 2024/25 006-085-025 100.10.4145.5551.
11/01/24 302891 P 10/25/24 PROPERTY TAXES 7.00
INVOICE: 2024/25 006-085-026 100.10.4145.5551.
100605 SOCALGAS
10/08/24 302892 P 10/25/24 UTILITIES 77.67
INVOICE: 12041607008 10/8 100.10.4145.5401.
10/09/24 302892 P 10/25/24 UTILITIES 23.67
INVOICE: 09301508454 10/09 100.10.4145.5401.
10/08/24 302892 P 10/25/24 UTILITIES 14.79
INVOICE: 01121606006 10/08 100.10.4145.5401.
111810 SWCA ENVIRONMENTAL CONSULTANTS
08/07/24 302893 P 10/25/24 CONTRACT ADMIN/INSPECTION 1,043.50 INVOICE: 199976 350.50.5620.7301.
116183 THE SHERWIN-WILLIAMS CO INC
10/16/24 302894 P 10/25/24 SPECIAL DEPARTMENT SUPPLI 196.78 INVOICE: 4666-8 100.50.4330.5255.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 102377 TURF STAR, INC
10/02/24 302895 P 10/25/24 MAINTENANCE-MACH & EQUIP 85.46 INVOICE: INV048564 100.50.4320.5603.
10/02/24 302895 P 10/25/24 MAINTENANCE-MACH & EQUIP 1,804.44 INVOICE: INV048567 100.50.4320.5603.
100904 TYLER TECHNOLOGIES INC
09/30/24 20250013 302896 P 10/25/24 CONTRACT ADMIN/INSPECTION 4,000.00 INVOICE: 045-487244 350.50.5453.7301.
10/09/24 20250013 302896 P 10/25/24 CONTRACT ADMIN/INSPECTION 1,600.00 INVOICE: 045-488988 350.50.5453.7301.
10/09/24 20250013 302896 P 10/25/24 CONTRACT ADMIN/INSPECTION 1,600.00 INVOICE: 045-488989 350.50.5453.7301.
10/16/24 20250013 302896 P 10/25/24 CONTRACT ADMIN/INSPECTION 800.00 INVOICE: 045-490077 350.50.5453.7301.
106551 UNITED STAFFING ASSOC.
10/16/24 302897 P 10/25/24 CONTRACTUAL SERVICES 928.28
INVOICE: 243708 100.50.4320.5303.
109403 US BANK OF CALIFORNIA
10/18/24 302905 T 10/25/24 PARS RETIREMENT 632.93
INVOICE: PPE 10.10.24 110.00.0000.2107.
10/18/24 302905 T 10/25/24 PARS RETIREMENT 158.24
INVOICE: PPE 10.10.24 110.00.0000.2107.
102137 VERIZON WIRELESS
10/04/24 302898 P 10/25/24 TELECOMMUNICATIONS 304.08
INVOICE: 9975464379 100.10.4145.5403.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:102524 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/04/24 302898 P 10/25/24 MAINTENANCE-OFFICE EQUIPM 74.16 INVOICE: 9975464380 100.40.4421.5602.
116116 VILLAGE CREATIVE
08/23/24 302899 P 10/25/24 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43111 100.00.0000.2206.
102609 WATERBOYS PLUMBING
10/01/24 302900 P 10/25/24 CONTRACTUAL SERVICES 300.75
INVOICE: 31570 100.50.4320.5303.
09/30/24 302900 P 10/25/24 MAINTENANCE-BUILDINGS 285.25 INVOICE: 31571 100.50.4308.5604.
115850 ZEPEDA, MISTY
10/22/24 302901 P 10/25/24 SERVICES-LEAGUES 32.00
INVOICE: 102224 100.40.4424.5352.

REPORT TOTALS 1,189,825.64

COUNT AMOUNT
TOTAL PRINTED CHECKS 53 1,166,025.01
TOTAL EFT TRANSFERS 4 23,800.63

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115523 ADAMSKI MOROSKI MADDEN
10/18/24 302906 P 10/31/24 CONTRACTUAL SERVICES 222.00
INVOICE: 66745 100.10.4101.5303.
116296 ADVANCE AUTO PARTS
10/16/24 302907 P 10/31/24 MAINTENANCE-VEHICLES 187.70
INVOICE: 3051429044732 100.30.4203.5601.
103281 AGVIA
10/11/24 302908 P 10/31/24 PUBLIC RELATIONS 8,500.00
INVOICE: 101124 240.10.4150.5504.
113462 ASBURY ENVIROMENTAL SVCS
10/18/24 302909 P 10/31/24 CONTRACTUAL SERVICES 102.00
INVOICE: I500-01133944 100.50.4305.5303.
107518 AYALA, ZAK
10/23/24 302910 P 10/31/24 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: PER DEIM 10/22-10/24 100.30.4204.5501.
114977 BLACK, JACOB
09/26/24 302911 P 10/31/24 PROTECTIVE/SAFETY CLOTHIN 20.00 INVOICE: 816240 100.30.4203.5272.
113890 BOONE PRINTING & GRAPHICS INC
10/02/24 302912 P 10/31/24 SPECIAL DEPARTMENT SUPPLI 714.06 INVOICE: 100780 100.10.4102.5255.
10/21/24 302912 P 10/31/24 SPECIAL DEPARTMENT SUPPLI 3,577.36 INVOICE: 100644 100.30.4203.5255.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100134 CA ST DEPT OF JUSTICE
10/03/24 302913 P 10/31/24 JOB RECRUITMENT EXPENSE 32.00 INVOICE: 766118 100.30.4201.5316.
10/03/24 302913 P 10/31/24 JOB RECRUITMENT EXPENSE 32.00 INVOICE: 766118 100.40.4421.5316.
10/03/24 302913 P 10/31/24 ACCOUNTS RECEIVABLE - FCF 160.00 INVOICE: 766118 100.00.0000.1111.
113129 CHARTER COMMUNICATIONS
10/01/24 302914 P 10/31/24 CABLE CASTING EXPENSE 1,349.00 INVOICE: 170563301100124 211.10.4101.5330.
10/01/24 302914 P 10/31/24 TRAVEL/CONFERENCE/TRAININ 199.98 INVOICE: 170562001100124 100.30.4201.5501.
10/14/24 302914 P 10/31/24 CONTRACTUAL SERVICES 61.38
INVOICE: 170564101101424 100.50.4307.5303.
102223 CIO SOLUTIONS LP
10/14/24 302915 P 10/31/24 CONTRACTUAL SERVICES 4,768.00 INVOICE: 114731-124 100.10.4140.5303.
10/14/24 302915 P 10/31/24 CONTRACTUAL SERVICES 1,430.00 INVOICE: 114731-124 100.10.4140.5303.
10/14/24 302915 P 10/31/24 MAINTENANCE-COMPUTER SOFT 6,048.00 INVOICE: 114731-124 100.10.4140.5607.
10/14/24 302915 P 10/31/24 MAINTENANCE-COMPUTER SOFT 120.00 INVOICE: 114731-124 100.10.4140.5607.
115466 CONSOR NORTH AMERICA INC
10/16/24 20250018 302916 P 10/31/24 DESIGN & SURVEY 43,088.87 INVOICE: N192663CA.00-59 350.50.5679.7501.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 114515 CRISP IMAGING
10/09/24 302917 P 10/31/24 PRINTING SERVICES 241.75
INVOICE: 542784 100.10.4102.5306.
116046 DANIEL ZIEGLER DESIGN
05/16/24 302918 P 10/31/24 CONTRACTUAL SERVICES 1,900.00 INVOICE: 024082 100.10.4101.5303.
116330 FIELDS OUTDOOR ADVENTURES LLP
10/17/24 302919 P 10/31/24 SPECIAL DEPARTMENT SUPPLI 864.35 INVOICE: 2595 100.30.4204.5255.
100330 GSA-INFORMATION TECH
10/22/24 302920 P 10/31/24 MAINTENANCE-RADIO COMM. 947.94 INVOICE: 2160 100.30.4204.5606.
116316 IMPRIVATA INC
10/11/24 20250022 302921 P 10/31/24 CONTRACTUAL SERVICES 7,734.23 INVOICE: INV-22140 100.10.4140.5303.
100208 JB DEWAR, INC
10/15/24 302922 P 10/31/24 GAS & OIL 45.42
INVOICE: 361550 100.30.4203.5608.
105057 KIMBALL MIDWEST
10/17/24 302923 P 10/31/24 SPECIAL DEPARTMENT SUPPLI 64.63 INVOICE: 102710253 100.50.4305.5255.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100429 MINER'S ACE HARDWARE, INC
10/14/24 302925 P 10/31/24 MAINTENANCE-STREETS & BRI 97.61 INVOICE: 616294 220.60.4303.5613.
10/14/24 302925 P 10/31/24 MAINTENANCE-STREETS & BRI 54.56 INVOICE: 616303 220.60.4303.5613.
10/15/24 302925 P 10/31/24 SMALL TOOLS 69.99
INVOICE: 616331 100.50.4308.5273.
115783 MINTIER HARNISH LP
10/15/24 20250025 302926 P 10/31/24 CONTRACTUAL SERVICES 3,260.00 INVOICE: AGGPU-17 100.20.4130.5303.
101265 NEW TIMES
09/26/24 302927 P 10/31/24 CONSTRUCTION 477.00
INVOICE: 372010 350.50.5679.7001.
09/26/24 302927 P 10/31/24 ADVERTISING 173.00
INVOICE: 372010 100.10.4002.5301.
10/03/24 302927 P 10/31/24 CONSTRUCTION 477.00
INVOICE: 372216 350.50.5679.7001.
10/03/24 302927 P 10/31/24 ADVERTISING 173.00
INVOICE: 372216 100.10.4002.5301.
10/03/24 302927 P 10/31/24 ADVERTISING 117.00
INVOICE: 372216 100.20.4130.5301.
10/03/24 302927 P 10/31/24 ADVERTISING 117.00
INVOICE: 372216 100.20.4130.5301.
10/03/24 302927 P 10/31/24 ADVERTISING 117.00
INVOICE: 372216 100.20.4130.5301.
10/03/24 302927 P 10/31/24 CONSTRUCTION 117.00
INVOICE: 372216 350.50.5679.7001.
10/17/24 302927 P 10/31/24 ADVERTISING 117.00
INVOICE: 372738 100.20.4130.5301.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 113509 OFFICE1
10/10/24 302928 P 10/31/24 MAINTENANCE-OFFICE EQUIPM 1,513.60 INVOICE: 5031703549 100.30.4204.5602.
999999 ONE TIME PAY
10/16/24 302930 P 10/31/24 BUSINESS LICENSE TAX 30.00
INVOICE: 01-44268 100.00.4000.4050.
10/15/24 302931 P 10/31/24 BUSINESS LICENSE TAX 61.00
INVOICE: 01-44225 100.00.4000.4050.
10/29/24 302929 P 10/31/24 REBATES 3,100.00
INVOICE: 27-70750-04 226.50.4306.5554.
999997 ONE TIME PAY REFUND
10/28/24 302938 P 10/31/24 DEPOSIT RENTERS 321.10
INVOICE: 00007123 640.00.0000.2301.
10/28/24 302940 P 10/31/24 DEPOSIT RENTERS 35.74
INVOICE: 00026930 640.00.0000.2301.
10/29/24 302936 P 10/31/24 DEPOSIT RENTERS 231.33
INVOICE: 00027084 640.00.0000.2301.
10/29/24 302933 P 10/31/24 DEPOSIT RENTERS 88.28
INVOICE: 00028495 640.00.0000.2301.
10/29/24 302932 P 10/31/24 DEPOSIT RENTERS 5.43
INVOICE: 00028937 640.00.0000.2301.
10/30/24 302934 P 10/31/24 DEPOSIT RENTERS 225.02
INVOICE: 00026195 640.00.0000.2301.
10/30/24 302935 P 10/31/24 DEPOSIT RENTERS 101.49
INVOICE: 00028410 640.00.0000.2301.
10/30/24 302937 P 10/31/24 DEPOSIT RENTERS 125.58
INVOICE: 00027894 640.00.0000.2301.
10/30/24 302939 P 10/31/24 DEPOSIT RENTERS 256.96
INVOICE: 00029594 640.00.0000.2301.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100481 PACIFIC GAS & ELECTRIC CO
10/20/24 302941 P 10/31/24 POWER 1,948.60
INVOICE: 8532998718-5 10/20 100.50.4307.5402.
10/20/24 302941 P 10/31/24 POWER 10,790.18
INVOICE: 8532998718-5 10/20 640.50.4712.5402.
10/20/24 302941 P 10/31/24 POWER 599.02
INVOICE: 8532998718-5 10/20 640.50.4711.5402.
10/20/24 302941 P 10/31/24 POWER 2,853.28
INVOICE: 8532998718-5 10/20 612.50.4610.5402.
10/20/24 302941 P 10/31/24 UTILITIES 13,420.70
INVOICE: 8532998718-5 10/20 100.10.4145.5401.
10/20/24 302941 P 10/31/24 PARKWAY MAINTENANCE-TR 17 -41.61 INVOICE: 8532998718-5 10/20 217.50.4560.5355.
115459 PRUDENTIAL OVERALL SUPPLY
09/19/24 302943 P 10/31/24 CONTRACTUAL SERVICES 25.03
INVOICE: 80963877 100.50.4308.5303.
09/19/24 302942 P 10/31/24 CONTRACTUAL SERVICES 48.02
INVOICE: 80963878 100.50.4308.5303.
09/19/24 302942 P 10/31/24 CONTRACTUAL SERVICES 27.63
INVOICE: 80963879 100.50.4308.5303.
09/19/24 302942 P 10/31/24 UNIFORM ALLOWANCE 43.31
INVOICE: 80963880 640.50.4712.5143.
09/19/24 302942 P 10/31/24 CONTRACTUAL SERVICES 31.17
INVOICE: 80963881 100.50.4308.5303.
09/19/24 302942 P 10/31/24 UNIFORM ALLOWANCE 37.10
INVOICE: 80963882 100.50.4305.5143.
09/19/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.08
INVOICE: 80963883 100.50.4330.5143.
09/19/24 302942 P 10/31/24 UNIFORM ALLOWANCE 57.31
INVOICE: 80963884 100.50.4320.5143.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/19/24 302942 P 10/31/24 UNIFORM ALLOWANCE 31.33
INVOICE: 80963885 220.60.4303.5143.
09/19/24 302943 P 10/31/24 UNIFORM ALLOWANCE 24.49
INVOICE: 80963886 100.50.4308.5143.
09/19/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.77
INVOICE: 80963887 612.50.4610.5143.
10/24/24 302942 P 10/31/24 UNIFORM ALLOWANCE 43.31
INVOICE: 80970388 640.50.4712.5143.
10/24/24 302943 P 10/31/24 UNIFORM ALLOWANCE 16.80
INVOICE: 80970389 100.50.4305.5143.
10/24/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.08
INVOICE: 80970390 100.50.4330.5143.
10/24/24 302942 P 10/31/24 UNIFORM ALLOWANCE 36.47
INVOICE: 80970391 100.50.4320.5143.
10/24/24 302942 P 10/31/24 UNIFORM ALLOWANCE 31.33
INVOICE: 80970392 220.60.4303.5143.
10/24/24 302943 P 10/31/24 UNIFORM ALLOWANCE 24.49
INVOICE: 80970393 100.50.4308.5143.
10/24/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.77
INVOICE: 80970394 612.50.4610.5143.
09/26/24 302942 P 10/31/24 UNIFORM ALLOWANCE 43.31
INVOICE: 80965319 640.50.4712.5143.
09/26/24 302943 P 10/31/24 UNIFORM ALLOWANCE 16.80
INVOICE: 80965320 100.50.4305.5143.
09/26/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.08
INVOICE: 80965321 100.50.4330.5143.
09/26/24 302942 P 10/31/24 UNIFORM ALLOWANCE 36.47
INVOICE: 80965322 100.50.4320.5143.
09/26/24 302942 P 10/31/24 UNIFORM ALLOWANCE 31.33
INVOICE: 80965323 220.60.4303.5143.
09/26/24 302943 P 10/31/24 UNIFORM ALLOWANCE 24.49
INVOICE: 80965324 100.50.4308.5143.
09/26/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.77
INVOICE: 80965325 612.50.4610.5143.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/03/24 302943 P 10/31/24 CONTRACTUAL SERVICES 25.03
INVOICE: 80966518 100.50.4308.5303.
10/03/24 302942 P 10/31/24 CONTRACTUAL SERVICES 48.02
INVOICE: 80966519 100.50.4308.5303.
10/03/24 302942 P 10/31/24 CONTRACTUAL SERVICES 34.03
INVOICE: 80966520 100.50.4308.5303.
10/03/24 302942 P 10/31/24 UNIFORM ALLOWANCE 43.31
INVOICE: 80966521 640.50.4712.5143.
10/03/24 302942 P 10/31/24 CONTRACTUAL SERVICES 31.17
INVOICE: 80966522 100.50.4308.5303.
10/03/24 302942 P 10/31/24 UNIFORM ALLOWANCE 37.10
INVOICE: 80966523 100.50.4305.5143.
10/03/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.08
INVOICE: 80966524 100.50.4330.5143.
10/03/24 302942 P 10/31/24 UNIFORM ALLOWANCE 57.31
INVOICE: 80966525 100.50.4320.5143.
10/03/24 302942 P 10/31/24 UNIFORM ALLOWANCE 31.33
INVOICE: 80966526 220.60.4303.5143.
10/03/24 302943 P 10/31/24 UNIFORM ALLOWANCE 24.49
INVOICE: 80966527 100.50.4308.5143.
10/03/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.77
INVOICE: 80966528 612.50.4610.5143.
10/10/24 302942 P 10/31/24 UNIFORM ALLOWANCE 43.31
INVOICE: 80967989 640.50.4712.5143.
10/10/24 302943 P 10/31/24 UNIFORM ALLOWANCE 16.80
INVOICE: 80967990 100.50.4305.5143.
10/10/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.08
INVOICE: 80967991 100.50.4330.5143.
10/10/24 302942 P 10/31/24 UNIFORM ALLOWANCE 36.47
INVOICE: 80967992 100.50.4320.5143.
10/10/24 302942 P 10/31/24 UNIFORM ALLOWANCE 31.33
INVOICE: 80967993 220.60.4303.5143.
10/10/24 302943 P 10/31/24 UNIFORM ALLOWANCE 24.49
INVOICE: 80967994 100.50.4308.5143.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/10/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.77
INVOICE: 80967995 612.50.4610.5143.
10/17/24 302943 P 10/31/24 CONTRACTUAL SERVICES 25.03
INVOICE: 80969193 100.50.4308.5303.
10/17/24 302942 P 10/31/24 CONTRACTUAL SERVICES 48.02
INVOICE: 80969194 100.50.4308.5303.
10/17/24 302942 P 10/31/24 CONTRACTUAL SERVICES 34.03
INVOICE: 80969195 100.50.4308.5303.
10/17/24 302942 P 10/31/24 UNIFORM ALLOWANCE 43.31
INVOICE: 80969196 640.50.4712.5143.
10/17/24 302942 P 10/31/24 CONTRACTUAL SERVICES 31.17
INVOICE: 80969197 100.50.4308.5303.
10/17/24 302942 P 10/31/24 UNIFORM ALLOWANCE 37.10
INVOICE: 80969198 100.50.4305.5143.
10/17/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.08
INVOICE: 80969199 100.50.4330.5143.
10/17/24 302942 P 10/31/24 UNIFORM ALLOWANCE 57.31
INVOICE: 80969200 100.50.4320.5143.
10/17/24 302942 P 10/31/24 UNIFORM ALLOWANCE 31.33
INVOICE: 80969201 220.60.4303.5143.
10/17/24 302943 P 10/31/24 UNIFORM ALLOWANCE 24.49
INVOICE: 80969202 100.50.4308.5143.
10/17/24 302943 P 10/31/24 UNIFORM ALLOWANCE 23.77
INVOICE: 80969203 612.50.4610.5143.
116132 SANTA BARBARA OVERHEAD DOOR
10/02/24 20260005 302944 P 10/31/24 CONSTRUCTION 123,275.00 INVOICE: 4434169 350.50.5479.7001.
116309 SKAGGS PUBLIC SAFETY UNIFORMS & EQUIPMENT
10/04/24 302945 P 10/31/24 PROTECTIVE/SAFETY CLOTHIN 612.73 INVOICE: 290_A_251143_1 100.30.4203.5272.

City of Arroyo Grande

PAID INVOICES REPORT
Report generated: 11/14/2024 07:56
User: lhorejsi
Program ID: appdwarr

INV GROUP:103124 TO FISCAL 2025/12 07/01/2024 TO 06/30/2025

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 105252 ULTREX BUSINESS PRODUCTS
09/30/24 302946 P 10/31/24 MAINTENANCE-OFFICE EQUIPM 126.71 INVOICE: 4187240 100.10.4102.5602.
102137 VERIZON WIRELESS
10/04/24 302947 P 10/31/24 TELECOMMUNICATIONS 1,425.26
INVOICE: 9975464378 100.30.4201.5403.
107599 WATER SYSTEMS CONSULTING INC
09/30/24 20250023 302948 P 10/31/24 CONCEPT STUDIES 1,095.50 INVOICE: 10066 612.50.5814.7701.
09/30/24 20250023 302948 P 10/31/24 CONCEPT STUDIES 2,894.50 INVOICE: 10066 640.50.5904.7701.

REPORT TOTALS 254,825.50

COUNT AMOUNT
TOTAL PRINTED CHECKS 42 254,825.50
** END OF REPORT - Generated by Lynda Horejsi **

.

General Fund 429,683.61 5101 Salaries Full time 291,834.48 Streets Fund 17,797.67 5101 Volunteer Employee Retirement - Sewer Fund 15,804.65 5102 Salaries Part-Time - PPT 3,167.61 Water Fund 26,140.88 5103 Salaries Part-Time - TPT 6,323.76 489,426.81 5105 Salaries OverTime 27,506.95
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,060.70
5108 Holiday Pay 248.39
5109 Sick Pay 3,794.65
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 22,394.75 5113 Vacation Pay 11,238.77
Public Works - Maintenance 3,465.67 5114 Comp Pay 2,599.64 Public Works - Enterprise 1,646.53 5115 Annual Leave Pay 6,713.37 Recreation - Administration - 5116 Salaries - Police FTO 449.88 Recreation - Special Events - 5121 PERS Retirement 39,575.83 27,506.95 5122 Social Security 25,290.20
5123 PARS Retirement 146.12
5126 State Disability Ins. 3,919.06
5127 Deferred Compensation 766.66
5131 Health Insurance 53,011.34
5132 Dental Insurance 2,873.28
5133 Vision Insurance 757.58
5134 Life Insurance 375.20
5135 Long Term Disability 481.54
5137 Leave Payouts 3,861.72
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 160.08
5150 Bi-Lingual Pay 175.00
5151 Cell Phone Allowance 1,207.50
489,426.81
OVERTIME BY DEPARTMENT:

CITY OF ARROYO GRANDE

DEPARTMENTAL LABOR DISTRIBUTION

PAY PERIOD
09/27/24 - 10/10/2024
10/18/2024

BY FUND BY ACCOUNT
ATTACHMENT 2

Item 9.b.

MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services SUBJECT: Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
DATE: November 26, 2024
RECOMMENDATION:

Receive and file the Fiscal Year 2024-25 First Quarter Financial Status Report and approve Budget Adjustment Requests.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Preparation of the Fiscal Year (FY) 2024-25 First Quarter Financial Status Report (the “Q1 Report”) requires staff time within the existing work plan and budget for the Administrative Services Department. At the end of the first quarter, FY 2024-25 revenues for the Consolidated General Fund were $2.7 million, or one percent (1%), lower than the Budget Target (“Target”). Actual Expenditures were $7.7 million and below the Target by approximately $1.5 million, or five percent (5%).

The City Council is being asked to approve 12 budget adjustments. The overall impact to the budget is reflected in the following Table 1:

Item 9.b.

City Council
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
November 26, 2024

Table 1: First Quarter Budget Adjustment Request
BACKGROUND:

Each fiscal year the City Council adopts a budget, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. The Q1 Report is the first of four financial performance reports that staff will present to Council during the 2024-25 fiscal year. The purpose of the FY 2024-25 Q1 Report is to:
 Compare first quarter revenues received and expenditures incurred to the first quarter of the prior year and to the budgeted Target to determine the City’s financial performance;
 Provide explanations for key account variances and identify any potential trends that might impact financial planning; and
 Provide other key first quarter information including headcount statistics, status of Capital Improvement Projects, and requests for City Council’s approval of Budget Adjustment Requests that have not previously been approved.

The City’s actual first quarter financial results will be compared to both the prior year’s first quarter and the budgeted Target. The Target for expenditures is calculated as one fourth (25%) of the FY 2024-25 Budget and represents the 3-month period from July 2024 Request Revenue Expenditure
General
Fund Impact
Water Fund
Impact
Water Availability
Fund Impact
COPS
Fund
Carryover Affordable Housing Trust
Fund Balance to support the
development of HASLO’s affordable
housing project consisting of 63
affordable MF units 448,370 448,370 - - - -
Carryover Retraining Scholarship
Program to Reallocate to "Buy
Local" program 21,500 21,500 - - - -
Carryover Economic Development
Funding - 37,500 37,500 - - -
Carryover Contractual Services
related to the General Plan Update 243,900 243,900 - - - - Carryover related to replacing the
pump on Well #3 from the Water
Fund 52,200 - 52,200 - -
Carryover related to replacing the
galvanized service replacements
from the Water Fund 25,300 - 25,300 - -
Carryover Cash for Grass Program - 114,200 - - 114,200 - Carryover OTS Grant for Traffic/DUI
Enforcement 44,100 44,100 - - - -
Carryover Alcoholic Beverage
Control (ABC) Grant 28,047 28,047 - - - -
New Duty Firearms - 48,900 - - - 48,900
Radio Encryption Equipment - 80,000 - - - 80,000
Reallocate ARPA Funds to
Governmental Services 276,993 276,993 - - - -
Totals 1,062,910 1,421,010 37,500 77,500 114,200 128,900

Item 9.b.

City Council
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
November 26, 2024

through September 2024, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This approach increases the expenditure Target from 25% to 30% for the first quarter. The Target for revenues does not use the 25% Target but a Target of 12.4% that more accurately reflects the anticipated revenues to be received in the first quarter of the fiscal year. Using the Target as a comparator against actual results provides a simplified method to evaluate performance for the quarter.

The Q1 Report also includes a section regarding Budget Adjustments Requests. This section summarizes individual budget adjustments approved by the City Council during the first quarter, as well as administrative adjustments completed by City staff.

Additionally, this section of the report includes new Budget Adjustment Requests not otherwise addressed in past City Council agenda items. Approval will enable the City to complete important work items and meet the needs of the community.

ANALYSIS OF ISSUES:

Year-End Revenue and Expenditures Compared to Prior Year Table 2: Current Year Q1 Actuals Compared to Prior Year Q1 Actuals The Consolidated General Fund shown in Table 2 is the primary operating fund of the City and accounts for resources and services traditionally associated with government.

The Consolidated General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community and other funds. The Consolidated General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. The City has historically reported on the Consolidated General Fund separately from the Local Sales Tax Fund, although the City’s auditors traditionally combine this information in the Annual Comprehensive Financial Report.

The Measure O 2006 Sales Tax Fund accounts for the revenues derived from Measure O 2006, a local 1/2% sales tax approved by the City's voters in November 2006. Measure O 2006 included advisory measures when passed, providing direction on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this information, the City has accounted for this fund in a separate account.

First Quarter
FY 2024-25
First Quarter
FY 2023-24 Variance
Revenue 2,722,776 2,554,661 168,115
Expenditures 7,673,579 7,024,014 649,565

Item 9.b.

City Council
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
November 26, 2024

This report presents information for the Consolidated General Fund that includes Measure O 2006 Tax Fund revenues and expenditures. Consolidated General Fund revenues at the first quarter of this year were approximately $168,115 higher than the first quarter of the prior year. Expenditures were approximately $649,565 higher at the end of the first quarter of the current fiscal year versus the first quarter of the prior year. A more thorough explanation of first quarter variances is set forth in the attached financial report (Attachment 1). The following is a summary of the first quarter variances between the two fiscal years.

Q1 Revenue and Expenditures Compared to Target
Table 3: Current Year Q1 Actuals Compared to Target
Table 3 above compares first quarter actual results to the budgeted Target. Q1 actual revenue was short of the Target by $325,720. Q1 actual expenditures were short of the Target by approximately $1.5 million. The following is a summary of the Q1 revenue and expenditure variances compared to the budgeted Target. A more thorough explanation of first quarter variances is set forth in the attached financial report.

Revenue ($325,720 lower)
General Fund revenue for FY 2023-24 is more than the Adjusted Budget by $325,720.

The majority of the variance is related to increased Property Tax, Measure O-2006 Sales Tax, User Fees, and Franchise Fees revenues that exceeded the Adjusted Budget. The Q1 Report includes greater detail regarding the causes for the revenue variances.

Expenditures (approximately $1.5 million lower)
Actual expenditures were $1,551,412 under the Target. Some of the more significant savings occurred in the Police, Administrative Services, Community Development, and Public Works Departments. The Q1 Report includes greater detail regarding the causes for the expenditure variances in these departments.

Budget Adjustments
One of the purposes of the First Quarter Financial Status report is to recommend the reappropriation (carryovers) of prior year budgets for services/products that were begun, but not completed, as of June 30, 2024. These requested carryovers do not include capital improvement projects. Each year, the City Council adopts a budget which commits resources to the Capital Improvement Program (CIP) that addresses infrastructure maintenance and improvements throughout the City. The CIP is funded through a variety of sources, including significant grants and transfers from other funds. CIP funds do not FY 2024-25
First Quarter
FY 2024-25
First Quarter Variance
Revenue 3,048,496 2,722,776 (325,720)
Expenditures 9,224,991 7,673,579 (1,551,412)

Item 9.b.

City Council
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
November 26, 2024

have annual appropriated budgets. Control over capital projects is maintained by a project-length CIP budget. This project-length budget authorizes total expenditures over the duration of a construction project, rather than year by year. A detailed accounting by Project is included in Attachment 1 for information purposes.

Staff identified nine projects that were budgeted in FY 2023-24 and were not completed in that fiscal year but are expected to be completed in the current fiscal year. It is requested that the following carryover budget adjustments be approved:
 Affordable Housing Trust Fund: Appropriate $448,370.37 from the Affordable Housing Trust Fund Balance to support the development of Housing Authority of San Luis Obispo (HASLO)’s affordable housing project consisting of 63 affordable multi-family units located at 700 Oak Park Blvd. Approved on 07/25/2023 City Council meeting, Item 9.m.
 City Council: Reallocate $21,500 from the retraining scholarship program funded using SB 1090 funds. This program was approved at the March 9, 2021, City Council meeting, item 10.a., The original approval was for $40,000. In FY 2021- 22, $15,000 was spent and in FY 2022-23, $3,500 was spent. This program has now ended. The reallocation of $21,500 would support a future “buy local” program for business impacted by the Traffic Way Bridge CIP project that will be brought to the City Council in early 2025.
 City Manager’s Office: Carryover $37,500 related to Economic Development Consultant. This work effort was delayed during the recruitment and hiring process of the City Manager and this project is currently underway.  Community Development Department: Carryover $243,900 from contractual services related to the General Plan Update. This is an on-going project like a CIP that spans over multiple fiscal years but is budgeted within the Community Development department budget.
 Public Works Department: Carryover $52,200 for replacing the pump on Well #3 from the Water Fund. This project was not completed in FY 2034-24, creating the need to carryover these funds while the contractor completes the replacement.  Public Works Department: Carryover $25,300 for replacing the galvanized service replacements from the Water Fund. This project is an ongoing work effort within the Water Division to upgrade as many as practical each fiscal year.  Public Works Department: Carryover $114,200 for the Cash for Grass program from the Water Availability Special Revenue Fund that has been allocated to residents participating in the program but has not been processed for payment related to completion of work in FY 2023-24.
 Police Department: Carryover $44,100 related to the Office of Traffic Safety (OTS) Grant for Traffic/DUI Enforcement Program. This Grant program operates from October 1, 2023, through September 30, 2024. This carryover is due to the misalignment of the program year ending in September but budgeted in FY 2023-

24.

Item 9.b.

City Council
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
November 26, 2024

 Police Department: Carryover $28,047 related to the Alcoholic Beverage Control (ABC) 4207 Grant for implementing public awareness, minor decoy operations, shoulder tap operations, Informed Merchants preventing Alcohol-Related Crime Tendencies (IMPACT), and generally, implementation of ABC Alcohol Policing Partnership program. This Grant program operates from October 1, 2023, through September 30, 2024. This carryover is due to the misalignment of the program year ending in September but budgeted in FY 2023-24.

Three additional budget adjustments are requested as described in more detail below:
 Police Department: The proposed includes an increase in the Police Department’s COPS Grant Fund 271 budget to add 2 line items, reflecting a total increase of $128,900. This increase would include:
o Appropriate $48,900 from the COPS Grant Fund balance to purchase 19 Staccato firearms, these are the agencies new duty pistols. o Appropriate $80,000 from the COPS Grant Fund balance to purchase radio encryption equipment.

Finally, the reallocation of ARPA funds is included as a request. Reallocations of the City’s ARPA funding were approved at the February 8, 2022, May 24, 2022, September 27, 2022, May 9, 2023, April 9, 2024, and April 23, 2024 City Council meetings. As projects are completed and total costs are submitted Table 4 was prepared to demonstrate a total overview of the City’s ARPA allocations. The first column in Table 4 shows the City Council Approved Allocation. The second column in Table 4 shows the spending through the end of FY 2023-24. The third column in Table 4 shows the anticipated spending of funds through the allotted ARPA deadline of December 31, 2024, to commit ARPA funds by way of a contract or purchase order and spend these monies no later than December 31, 2026. The final column in Table 4 shows funds that need to be reallocated, related to project savings.

Table 4 – ARPA Allocation
ARPA Funding Allocation
CC Approved
Allocation
Spent through
06/30/2024
Expected to
Spend
Amount to
Reallocate
COVID related City expenditures 42,375 42,375 - -
Water Infrastructure Projects 1,350,150 756,931 578,700 14,519 Sewer Infrastructure Projects 549,200 353,912 - 195,288 Stormwater Infrastructure Projects 900,842 881,502 - 19,340 Public Safety Video Cameras 546,493 162,076 352,296 32,121 Fire Station 1 Apparatus Bay Doors 130,000 - 123,275 6,725 Streets Infrastructure Projects 229,165 24,958 204,207 - Homeless Shelter Support 300,000 33,746 266,254 -
Non-Profit Assistance/Community Service Grants 114,129 114,129 - - Childcare Assistance - First 5, 5% request 100,000 100,000 - - Smart Share ADU SLO Proposal 37,887 32,000 5,887 -
Grand Total 4,300,241 2,501,630 1,530,619 267,993

Item 9.b.

City Council
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
November 26, 2024

Staff reviewed the 5-year Capital Improvement Project Plan, accessed any other outstanding projects that have risen as health and safety related issued, and reviewed the US Treasury issued its Final Rule governing eligible expenditures of the ARPA funds.

With the timeframe to obligate all ARPA funds before December 31, 2024, staff recommends moving the remaining $267,993 to the revenue loss category. The revenue loss category can be used towards the provision of government services by the City and will be obligated in line with the U.S. Department of Treasury rules of obligation before December 31, 2024 (which requires a contract or agreement to further commit the funds).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file the Fiscal Year 2024-25 First Quarter Financial Status Report and approve twelve Budget Adjustment Requests;

2. Provide other direction to staff regarding the FY 20234-5 First Quarter Financial Status Report and the twelve Budget Adjustment Requests;

3. Receive and file the FY 2024-25 First Quarter Financial Status Report and do not approve the Budget Adjustment Requests and provide further direction to staff; or

4. Provide other direction to staff.

ADVANTAGES:

The financial report presents an updated review of the City’s financial performance in the first quarter of FY 2024-25. Approval of the requested budget adjustments will enable staff to continue providing high quality services to the organization and to the public.

DISADVANTAGES:

No disadvantages have been identified at this time.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENTS:

1. Fiscal Year 2024-25 First Quarter Financial Status Report

ATTACHMENT 1

City of Arroyo Grande
Fiscal Year 2024-25
First Quarter Financial Status Report

INTRODUCTION
The following report is an overview of the City’s fiscal position at the end of the first quarter of Fiscal Year (FY) 2024-25. The purpose of this report is to update the public and the City Council on the City’s financial position at year end and compare actual results to the prior year and the Adjusted Budget to determine the City’s performance. The year end timeframe is July 1, 2024 through September 30, 2024.

The financial report is organized in the following sections:

Section 1 – an overview of City’s financial position after the end of the first quarter of FY 2024-25. This includes a comparison of first quarter results between the current and prior year. In addition, first quarter results will be compared to the budgeted Target. As part of the analysis, brief explanations of significant revenue and expenditure variances are included.

Section 2 – a listing of any personnel changes occurring during the first quarter and a summary of headcount by
department. This section also includes the City’s calculated vacancy rate.

Section 3 – an update on the Capital Improvement Projects (CIP) managed by the Public Works and Community
Development Departments. This section includes CIP that were completed in the first quarter along with their final costs.

Section 4 – a listing of Budget Amendment Requests previously approved by Council and completed in the first quarter of the fiscal year, as well as a list of additional budget adjustments that are being presented to Council along with the first quarter report for consideration and approval.

ENSURING FISCAL
STABILITY:

In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.

ATTACHMENT 1

SECTION 1: OVERVIEW OF FINANCIAL POSITION

CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This financial report will focus primarily on the Consolidated General Fund but will also report on all Governmental Funds.

Consolidated General Fund – The Consolidated General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The Consolidated General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community and other funds. The Consolidated General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. The City has historically reported on the Consolidated General Fund separately from the Measure O 2006 Sales Tax Fund, although the City’s auditors traditionally combine this information in the Annual Comprehensive Financial Report (ACFR). The Measure O 2006 Sales Tax Fund accounts for the revenues derived from Measure O 2006, a local 1/2% sales tax approved by the City's voters in November 2006. Measure O 2006 included advisory measures when passed, providing direction on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this information, the City has accounted for this fund in a separate account.

This report will present information for the Consolidated General Fund that includes Measure O 2006 Sales Tax Fund revenues and expenditures.

Special Revenue Funds – Special revenue funds are used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.

Debt Service Funds – This fund is used to account for the accumulation of resources and payment of longterm debt principal interest. This includes the USDA loan issued by the City to finance the relocation of City Hall.

Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and expenditures are segregated into a fund with financial statements separate from all other governmental activities. These funds include Water and Sewer services provided to City residents.

Private Purpose Fund – The private-purpose fund was created to hold the assets of the former Redevelopment Agency of the City of Arroyo Grande until they are distributed.

Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there are three Agency funds. One is the Sanitation District fund, which accounts for the receipt and remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation District. The second is the Downtown Parking Fund, which collects assessments from Arroyo Grande Village merchants within the boundaries of the Parking and Business Improvement Area for maintenance of the Village parking lots. The third is the San Luis Obispo Tourism Marketing District (SLOTMD) Fund, which accounts for the receipt and remittance of assessments collected from lodging operators on behalf of the SLOTMD.

ATTACHMENT 1

The following chart below shows an overview of the City’s fund structure.

CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns through the end of the first quarter of FY 2024- 25 and compares the current quarter results against the prior year’s results for all Governmental Funds as well as the City’s Consolidated General Fund. The totals in the table reflect the first quarter actuals for both revenue and expenditures, divided by that fiscal year’s annual budget.

Table 1
The following discussion focuses on both the City’s Governmental Funds and the Consolidated General Fund and provides a comparison between first quarter results for the current and prior year for both revenue and expenditures. Governmental Funds and Consolidated General Fund revenue and expenditures for the first quarter of this year are generally on Target with prior year. The Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the Consolidated General Fund.

Governmental Funds – At the end of the first quarter of FY 2024-25, Governmental Fund revenue was -13.4%, or $815,572 lower than prior year, and expenditures were higher by 8.9% or $661,218.

Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking Administrative Services Public Access Television Sewer Facility Sanitation Distribution Community Development Police Protection Impact Water San Luis Obispo Tourism Police Department Park Development Water Facility Marketing District Recreation Services Park Improvement Lopez Water (SLOTMD) Public Works Recreation Community Center
Local Sales Tax Fund Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.

Water Availability
CDBG Grant Fund
American Rescue Plan Act (ARPA)
State COPS Block Grant Agency Funds Special Revenue Funds GOVERNMENTAL FUNDS FIDUCIARY FUNDS

ALL FUNDS
PROPRIETORY FUNDS General Fund Debt Service Funds Enterprise Funds Private Purpose Fund First Quarter
FY 2024-25
First Quarter
FY 2023-24 Variance
Revenue $ 5,285,963 $ 6,101,535 $ (815,572)
Expenditures $ 8,126,865 $ 7,465,647 $ 661,218
First Quarter
FY 2024-25
First Quarter
FY 2023-24 Variance
Revenue $ 2,722,776 $ 2,554,661 $ 168,115
Expenditures $ 7,673,579 $ 7,024,014 $ 649,565
Governmental Funds
Consolidated General Fund Page 59 of 254
ATTACHMENT 1

The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the Consolidated General Fund and the American Rescue Plan Act (ARPA) Fund, which is separate from the Consolidated General Fund and not otherwise addressed in this report.

The Governmental Funds category includes the Consolidated General Fund as well as other Special Revenue Funds. The Consolidated General Fund and ARPA Fund variances are explained as follows:

Consolidated General Fund - The Consolidated General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. Consolidated General Fund revenue in the first quarter was 6.6%, or $168,115 higher than the first quarter of the prior year. Expenditures increased by 9.2%, or $649,565 higher than the first quarter of the prior year.

The majority of the variance between the two fiscal years is related to increased costs of one-time payments for Liability and Property Insurance, CalPERS Unfunded Accrued Liability, and Workers Compensation.

ARPA Fund – The ARPA Fund was created to help separately track funding provided pursuant to the American Rescue Plan Act. This Act is intended to provide financial aid to families, governments, businesses, schools, non-profits, and others impacted by the COVID-19 public health crisis. To date, the City has received the full amount allocated, totaling $4,300,241. In FY 2021-22, expenditures totaled $604,246. In FY 2022-23, expenditures totaled $745,837. In FY 2023-24, expenditures incurred totaled $1,163,495. The remaining $1,786,663 is currently recognized as revenue in FY 2024-25.

CONSOLIDATED GENERAL FUND IMPACTS
The following discussion focuses on the City’s Consolidated General Fund performance. Chart 1 starts off with a simple overview of Consolidated General Fund performance compared to the Target. Next are expenditures by category (Table 2). This is followed by a summarized look at FY 2024-25 first quarter actual expenditures compared to the Target (Table 3). Lastly, a discussion of Consolidated General Fund revenue is included, which compares first quarter actual results to the Target (Table 4).

Using the Target as a comparator against actual results provides a simplified method to evaluate performance for each quarter. The Target for revenues does not use the 25% Target but a Target of 12.2% that more accurately reflects the anticipated revenues to be received in the first quarter of the fiscal year.

Revenue realization is typically low at the end of the first quarter of the fiscal year due to the timing of receipt of major tax revenues, the time lag involved in billing cycles, and the receipt of reimbursements.

The City’s actual first quarter financial results will be compared to both the prior year’s first quarter and the budgeted Target. The Target for expenditures is calculated as one-fourths (25%) of the FY 2024-25 Budget and represents the 3-month period from July 2024 through September 2024, except for the NonDepartmental Annual Payments line that has a Target of the full budget. This approach increased the Target from 25% to 30% for the first quarter.

ATTACHMENT 1

Chart 1
Chart 1 shows a simple comparison
of actual first quarter revenue and
expenditures to the Target. The
actual first quarter Consolidated
General Fund revenue is less than
the budgeted Target by $325,720,
which is not unusual since revenue
realization is typically lower than
the Target through the first quarter
due to the time lag involved in
billing cycles and the receipt of
reimbursements. Likewise, actual
expenditures through first quarter totaled $7.7 million, or 25% of the full year’s Budget, and are under the Target by $1.5 million. A more detailed discussion on Consolidated General Fund revenue and expenditure variances is included later in this report.

Table 2
Table 2 reflects major expenditure cost
categories within the Consolidated
General Fund. This chart is intended to
explain where the City’s resources were
spent during the first quarter. Within the
total expenditures of $7.7 million, 60% of
the City’s costs are associated with
personnel, 37.7% with operating and
maintenance, 1.2% for the City’s debt
service, 0.0% for Capital Outlay, and 1.1% with transfers to other funds.

Table 3 reflects the first quarter status of all Consolidated General Fund operating departments. Some departments include multiple divisions. The divisions are consolidated under their respective department rather than reflected individually within the table.

FY 2024-25 % of
Q1 Actuals Actuals
Personnel Costs $ 4,603,337 60.0%
Operating Costs 2,891,595 37.7%
Debt Service 90,575 1.2%
Capital Outlay 2,248 0.0%
Transfers Out 85,824 1.1%
Total $ 7,673,579
Expenditure Category

ATTACHMENT 1

Table 3 – Consolidated General Fund Expenditures by Department Overall, first quarter expenditures were $1.5 million under the Target. The majority of City departments were under spent, except for Non-Departmental Annual Payments and Recreation Services. Some of the more significant savings occurred in the Police, Administrative Services, Community Development, and Public Works Departments. A more detailed explanation of key expenditure variances by individual department/division is provided below.

KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS FOR FISCAL YEAR 2024-25
Police Services includes the functions of Administration, Patrol Services, Support Services and the Office of
Traffic Safety (OTS) Grant for Traffic/DUI Enforcement
Program. For simplicity, Police Services will be analyzed in total rather than by individual divisions. Some of the more significant variances include:
 The Police Department currently has three vacancies throughout the first quarter fiscal year, resulting in labor savings of approximately $353,300.
 The contract with the County Sheriff Department for dispatch services is paid semiannually in the months of December and June. Payments for these services will not be made until the second and fourth quarters, resulting in a first quarter favorable variance to the Target of $138,200.  The variance for Police Administration through the end of the first quarter results from City’s contract with the County for Animal Control Services; the July through September payment was made in the second quarter, resulting in a first quarter favorable variance to the Target of $26,400.  The Police Department administers the ABC Grant and OTS Traffic Enforcement program that operate of the federal fiscal year from October 1, 2023, to September 30, 2024, these programs had savings totaling $12,800.

City Administration $ 1,859,650 $ 464,913 $ 275,841 $ 189,072 10% Legislative & Information Services 577,060 144,265 93,754 50,511 9% Measure O 2006 Sales Tax Fund 1,331,900 332,975 306,269 26,706 2% Measure O 2006 CIP Allocation 2,720,912 - - - 0%
Administration Services 7,326,705 1,831,676 1,433,503 398,173 5% Non-Departmental Annual Payments 3,066,141 3,066,141 3,176,058 (109,917) -4% Community Development 2,079,622 519,906 191,495 328,411 16% Police Department 7,407,347 1,851,837 1,371,842 479,995 6% Recreation Services 768,750 192,188 247,772 (55,584) -7% Public Works 3,284,359 821,090 577,045 244,045 7%
TOTAL EXPEDITURES 30,422,446 9,224,991 7,673,579 1,551,412 5% %
Fav/(Unfav)
Consolidated General Fund Department Variances - First Quarter Consolidated General Fund Department FY 2024-25
Budget
FY 2024-25
Actuals
Dollar
Fav/(Unfav)
FY 2024-25 Q1
Target
Department: Police Services
Division: Various (4201, 4203, 4204, 4207)
Issue: Overall savings in salaries and benefits
and contractual services
Impact to Consolidated General Fund:
$479,995 savings

ATTACHMENT 1

The Administrative Services Department includes the
City’s Fiscal and Information Technology functions, as
well as Non-Departmental expenditures. This budget
included a line item reflecting budgeted Transfers Out
to Capital Improvement Program (CIP) Projects; the July through September allocation toward projects is
completed once a project is finished or at the end of the fiscal year. This represents all of the first quarter favorable variance to the Target.

The Community Development Department includes the
functions of Planning and Building & Safety Divisions.

The majority of the favorable variance in this
department can be attributed to salary savings and
lower spending in contractual services. Some of the
more significant variances include:
 The Building Division contractual services has a variance of $140,000 related to the timing of invoices from CSG Consultants, the billing is based on services provided in each month. The July, August, and September invoices were paid in October.
 Contractual services for the Planning Division had savings of approximately $114,000 related to the Comprehensive General Plan Update, this is an ongoing update that is anticipated to be carried over in FY 2024-25.
 The Building Permit Technician position has been on medical leave and the Intern position has been vacant the first quarter of the fiscal year resulted in a portion of the Division’s overall labor savings totaling approximately $30,000.

The Public Works Department includes the functions of
Government Buildings, Engineering, Auto Shop,
Administration, Park Maintenance, and Soto Sports
Complex Divisions within the Consolidated General
Fund. The majority of the favorable variance in this
department can be attributed to salary savings. For
simplicity. Some of the more significant variances
include:
 The Public Works Administration Division has a vacant Capital Projects Manager, Assistant Capital Projects Manager, and Engineering Inspector for the first quarter of the fiscal year resulting in labor savings of approximately $116,500.
 The Engineering Division has savings of approximately $30,200 that can be attributed to lower spending in contractual services. Contractual Services in this Division is generally spent towards contract engineering services, including services for State and Federal grant coordination, development review, special assignments, checking of maps and plans, surveying services, traffic engineering, GIS, and other related storm water permits and reports.  The Public Works Administration Division has savings of approximately $26,700 can be attributed to lower spending in contractual services. Contractual Services in this Division is generally spent Department: Administrative Services
Division: Various (4120, 4140, 4145)
Issue: Overall savings in Transfers Out to
CIP Projects and debt service
Impact to Consolidated General Fund:
$398,173 overage
Department: Community Development
Division: Various (4130, 4160)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$328,173 savings
Department: Public Works
Division: Various (4301, 4305, 4307, 4308,
4320, 4330)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$244,045 savings

ATTACHMENT 1

towards street sweeping, upgrading signal controls, installation of new street name signs, and monthly routine maintenance costs for traffic signals and miscellaneous consultant services.  The Parks Division has savings of approximately $13,000 related to the Tree trimming and removals that the team is actively working on to complete.

KEY REVENUE VARIANCES BY ACCOUNT FOR THE FIRST QUARTER
Table 4 – Consolidated General Fund Revenue
As reflected in Table 4, first quarter revenue is below the Target by $325,720. This table uses a Target of

12.4% that more accurately reflects the anticipated revenues to be received in the first quarter of the fiscal year. Revenue realization is typically low at the end of the first quarter of the fiscal year due to the time lag involved in billing cycles and the receipt of reimbursements. A more detailed discussion is included below to help explain actual revenue variances through the first quarter compared to the Target.

Property Tax – The majority of the City’s property tax revenue comes from Secured Property Taxes. This tax is billed on a fiscal year (July 1- June 30) basis and is payable in two (2) annual installments. Property owners typically receive their first property tax bill at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment will be received in December 2024. The second property tax bill installment is received in April 2025 and will be included in the fourth quarter report. Property tax typically represents around 26% of the City’s annual revenue. The Target is based on one month of Property Tax revenue. Actual revenue received in this category was lower than this conservative Target.

Sales Tax and Measure O 2006 Sales Tax Fund – Sales tax and Measure O 2006 Sales Tax Fund realization through first quarter is on track. Actual sales tax revenue received through the first quarter was $391,441, and Measure O 2006 Sales Tax Fund revenue received through the first quarter was $318,348, which represents one month of payments (July). The Target is also based on one month of revenue, taking into account the timing of anticipated payments.

Property Tax $ 6,458,359 $ 538,197 $ 229,768 $ (308,429) -5% Sales Tax 5,236,392 436,366 391,441 (44,925) -1%
Measure O-06 Sales & Use Tax 2,955,000 246,250 318,348 72,098 2% Transient Occ. Tax 1,591,350 265,225 342,925 77,700 5%
Property Tax in Lieu of VLF 2,215,938 - - - 0%
Franchise Fees 811,500 135,250 103,115 (32,135) -4%
License & Permit Fees 590,800 147,700 130,958 (16,742) -3% User Fees 682,340 170,585 247,313 76,728 11%
Planning Fees 402,100 100,525 119,252 18,727 5%
Recreation Fees 371,600 92,900 94,871 1,971 1%
Transfers In 2,796,300 699,075 688,752 (10,323) 0%
Other Revenue 865,691 216,423 56,033 (160,390) -19%
TOTAL $ 24,977,370 $ 3,048,496 $ 2,722,776 $ (325,720) -1% %
Fav/(Unfav)
Consolidated General Fund Revenue Variances - First Quarter REVENUE BY CATEGORY FY 2024-25
Budget
FY 2024-25
Q1 Actuals
Dollar
(Unfav)/Fav
FY 2024-25
Q1 Target

ATTACHMENT 1

Transient Occupancy Tax (TOT) – TOT revenue is reflecting a $77,700 favorable variance to the Target.

The Target and actual TOT revenue represents only two months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.

Property Tax in Lieu of Vehicle License Fees (VLF) – Property tax in lieu of VLF is received in two installments during the fiscal year. Typically, the revenue is received in the months of January (3rd quarter) and June (4th quarter). The Target for this revenue is zero in the first quarter.

Franchise Fees – Only two months of Waste Connection franchise fees were received through first quarter. In addition, Charter Communications franchise fees earned in the first quarter will not be paid and received until the second quarter. In light of the timing of payments, the Target is based on 2 months of revenue. Without the Charter communications franchise fee receipts, the actual revenue at the end of the first quarter is lower than the Target by $32,135.

License & Permit Fees, User Fees, and Planning Fees – License and permit revenue is below the Target by $16,742. User fee revenue is above the Target by $76,728. Planning revenue exceeded the Target by $18,727. The Target is based on 25% or 3 months of the fiscal year’s total budget. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.

Recreation Fees – Recreation revenue is above the Target by $1,971. The Target is based on 3 months of the fiscal year’s total budget.

Other Revenues – This revenue category includes business license tax, fines, revenue from other government agencies, charges for services and any other revenues accounts received in the consolidated general fund. The largest variance in this category is related to three revenue accounts. The revenue from other government agencies accounts for the SB 1090 funds earmarked for use of the general plan update.

Once these funds are spent for this project, the revenue will be recognized at that time, resulting in a revenue shortfall to the Target of approximately $90,900. Lucia Mar Reimbursement related to the School Resource Officer payment due in September has not been received, creating a variance of $20,475. The majority of the revenue from Business Licenses is received in December and January of each year, resulting in a revenue shortfall to the Target of approximately $21,200.

ATTACHMENT 1

SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS
POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (First Quarter) None made during this quarter.

FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY The following table reflects FTE staffing by department. The table only includes permanent staff and does not include part-time or temporary staffing. While departments may hire part-time staff on a regular or seasonal basis, they are not included in the analysis below.

EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of the first quarter of FY 2024-25 was 7.7%. This equates to six (6) vacant positions. The vacancy rate tracks the number of permanent vacant positions at the end of the quarter in comparison to the total number of permanent positions available. Unlike a turnover rate, which tracks employees that separated during the period, the vacancy rate only looks at vacancies at the end of period. The costs associated with turnover includes the cost of advertising new positions, training, overtime, lowered productivity, and workload balance.

Department
Adopted Budget
Headcount (FTE’s)
Vacancies
(1st Qtr)
% of Total
Staffing Vacant Positions
City Manager & Human Resources 3 - 4%
Administrative Services 7 - 9%
Community Development 10 - 13%
Legislative & Info Services 2 - 3%
Police Department 29 3 37% Police Officer (3)
Public Works 24 3 31%
Engineering Inspector,
CIP Manager, CIP
Assistant Manager
Recreation Services 3 - 4%
Total 78 6 100%

ATTACHMENT 1

SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
This information is provided to keep the City Council apprised of the status of the City’s Capital Improvement Projects (CIP).

Project Fund
Budget
FY 2024-25
Current
Status
Project Budget
Expended
Bridge Street Bridge Habitat Mitigation HBP $ 48,628 In Progress $ 126,889 Arroyo Grande Creek Stabilization Sales Tax $ 40,000 In Progress $ 41,086 Pavement Management Program
USHA/General/SB1/Sa
les Tax/General
Fund/Betterments
Grant/ARPA/CDBG $ 5,000,000 In Progress $ 5,353,205
Sidewalk Repairs and Improvements
Sales Tax/Betterments
Grant $ 663,000 Not Started $ 486,776
Traffic Way Bridge Replacement HBP/Sales Tax $ 6,911,469 In Progress $ 746,207 Recreation Services / Community Center
Building Sales Tax $ 75,000 In Progress $ 2,520
Halcyon Road Complete Streets
HSIP/RSHA/USHA/Saf
e Routes to
School/General/Sales
Tax/ATP $ 4,433,500 In Progress $ 1,062,988
City Hall Second Story Water Leak
Repair Sales Tax $ 20,000 Not Started
ADA Transition Plan
CDBG/Other Gov
Agencies/Sales Tax $ 111,725 Not Started $ -
PD EOC Upgrade
Other Gov
Agencies/Sales Tax $ 100,000 Not Started $ -
Le Point Street Parking Lot Expansion
Sales Tax/In-Lieu
Parking Fee $ 42,500 In Progress $ 1,695
New Play Structure - Parkside Park
Parkside Assessment
District $ 250,000 Not Started $ -
ADA Bathrooms Elm Street Park Sales Tax $ 235,000 Not Started $ - Wayfinding Sales Tax $ 60,000 In Progress $ -
Corrugated Metal Pipe (CMP)
Investigation and Repair Sales Tax $ 100,000 Not Started $ 3,200 Wastewater Master Plan Update Sewer Fund $ 100,000 In Progress $ 3,963 SCADA Software/Electronics Design and
Upgrade Water Fund $ 330,000 Not Started $ -
Water Plan Update Water Fund $ 100,000 In Progress $ 4,418

ATTACHMENT 1

SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS Administrative and Previously-Approved First Quarter Budget Adjustments The following first quarter budget adjustments were previously approved by the City Council or are classified as administrative and not requiring City Council approval.

Capital Improvement: Administrative Carryover of $6,107,699 for the Capital Projects listed in the table below. Capital Project funds do not have annual appropriated budgets. Control over capital projects is maintained by a project-length capital improvement budget. This project-length budget authorizes total expenditures over the duration of a construction project, rather than year by year.

Police Department: Receive $155,600 of California Highway Patrol Grant funds and appropriated the funding to help address ongoing traffic safety concerns. Approved on August 13, 2024, City Council meeting, Item 9.g.

Police Department: Receive $75,000 of Office of Traffic Safety Grant funds and appropriated the funding to implement driving under the influence enforcement services. Approved on September 9, 2024, City Council meeting, Item 9.d.

Additional Requested First Quarter Budget Adjustments
In addition to the administrative budget adjustments for the CIP and the adjustments previously-approved by the City Council during the first quarter, twelve new budget adjustments are proposed for approval along with the review and receipt of this report.

Fund Project # Project Title
Project Budget
Adjustment
350 5453 Financial Management Software $ 315,762
350 5463 Women's Club Lighting Project 821
350 5468 Public Safety Camera System 628,717
350 5476 City Hall Front Door Accessibility Improvements 53,341 350 5477 PW Office Space Remodel 98,994
350 5479 Fire Station 1 Apparatus Bay Doors 115,000
350 5556 Recreation Services / Community Center Building 44,745 350 5606 Halcyon Rd. Complete Streets 1,304,000
350 5616 Halcyon Rd. at Virginia Dr. Curb 56,749
350 5620 Swinging Bridge Reinforcement 343,271
350 5638 Pavement Management Program 1,130,128
350 5658 Concrete Improvements 99,868
350 5679 Traffic Way Bridge Replacement Project 607,723 350 5695 Active Transportation Plan (ATP) 144,217
640 5911 Phased Mains Replacement 80,361
640 5944 Water Well #11 Facilities 42,771
640 5973 Phased Main Replacement - Highway 101 Crossing Upgrade 291,200 640 5977 Phased Main Replacement - Cornwall 750,000
$ 6,107,669

ATTACHMENT 1

Nine of the adjustments request to carryover funds for non-CIP projects that were budgeted in FY 2023- 24 and were not completed in that fiscal year but are expected to be completed in the current year. These five requested carryover adjustments include:
 Affordable Housing Trust Fund: Appropriate $448,370.37 from the Affordable Housing Trust Fund Balance to support the development of Housing Authority of San Luis Obispo (HASLO)’s affordable housing project consisting of 63 affordable multi-family units located at 700 Oak Park Blvd. Approved on July 25, 2023, City Council meeting, Item 9.m.  City Council: Reallocate $21,500 from the retraining scholarship program funded using SB 1090 funds. This program was approved at the March 9, 2021, City Council meeting, Item 10.a., The original approval was for $40,000. In FY 2021-22, $15,000 was spent and in FY 2022-23, $3,500 was spent. This program has now ended. The reallocation of $21,500 would support a “buy local” program for business impacted by the Traffic Way Bridge CIP project.  City Manager’s Office: Carryover $37,500 related to Economic Development Consultant. This work effort was delayed during the recruitment and hiring process of the new City Manager and the project is currently underway.
 Community Development Department: Carryover $243,900 from contractual services related to the General Plan Update. This is an on-going project like a CIP that spans over multiple fiscal years but is budgeted within the Community Development department budget.  Public Works Department: Carryover $52,200 for replacing the pump on Well #3 from the Water Fund. This project was not completed in FY 2034-24, creating the need to carryover these funds while the contractor completes the replacement.
 Public Works Department: Carryover $25,300 for replacing the galvanized service replacements from the Water Fund. This project is an ongoing work effort within the Water Division to upgrade as many as practical each fiscal year.
 Public Works Department: Carryover $114,200 for the Cash for Grass program from the Water Availability Special Revenue Fund that has been allocated to residents participating in the program but has not been processed for payment related to completion of work in FY 2023-24.  Police Department: Carryover $44,100 related to the Office of Traffic Safety (OTS) Grant for Traffic/DUI Enforcement Program. This Grant program operates from October 1, 2023, through September 30, 2024. This carryover is due to the misalignment of the program year ending in September but budgeted in FY 2023-24.
 Police Department: Carryover $28,047 related to the Alcoholic Beverage Control (ABC) 4207 Grant for implementing public awareness, minor decoy operations, shoulder tap operations, Informed Merchants preventing Alcohol-Related Crime Tendencies (IMPACT), and generally, implementation of ABC Alcohol Policing Partnership program. This Grant program operates from October 1, 2023, through September 30, 2024. This carryover is due to the misalignment of the program year ending in September but budgeted in FY 2023-24.

Three additional budget adjustments are requested as described in more detail below:
 Police Department: The proposed includes an increase in the Police Department’s COPS Grant Fund 271 budget to add 2 line items, reflecting a total increase of $128,900. This increase would include:
o Appropriate $48,900 from the COPS Grant Fund balance to purchase 19 Staccato Firearms new duty pistols.

ATTACHMENT 1

o Appropriate $80,000 from the COPS Grant Fund balance to purchase radio encryption equipment.

Finally, the reallocation of ARPA funds is included as a request. Reallocations of the City’s ARPA funding were approved at the February 8, 2022, May 24, 2022, September 27, 2022, May 9, 2023, April 9, 2024, and April 23, 2024 City Council meetings. As projects are completed and total costs are submitted the following Table was prepared to demonstrate a total overview of the City’s ARPA allocations. The first column in the Table shows the City Council Approved Allocation. The second column in the Table shows the spending through the end of FY 2023-24. The third column in the Table shows the anticipated spending of funds through the allotted ARPA deadline of December 31, 2024, to commit ARPA funds by way of a contract or purchase order and spend these monies no later than December 31, 2026. The final column in the Table shows funds that need to be reallocated, related to project savings.

Staff reviewed the 5-year Capital Improvement Project Plan, accessed any other outstanding projects that have risen as health and safety related issued, and reviewed the US Treasury issued its Final Rule governing eligible expenditures of the ARPA funds. With the timeframe to obligate all ARPA funds before December 31, 2024, staff recommends moving the remaining $267,993 to the revenue loss category. The revenue loss category can be used towards the provision of government services by the City and will be obligated in line with the U.S. Department of Treasury rules of obligation before December 31, 2024 (which requires a contract or agreement to further commit the funds).

ARPA Funding Allocation
CC Approved
Allocation
Spent through
06/30/2024
Expected to
Spend
Amount to
Reallocate
COVID related City expenditures 42,375 42,375 - -
Water Infrastructure Projects 1,350,150 756,931 578,700 14,519 Sewer Infrastructure Projects 549,200 353,912 - 195,288 Stormwater Infrastructure Projects 900,842 881,502 - 19,340 Public Safety Video Cameras 546,493 162,076 352,296 32,121 Fire Station 1 Apparatus Bay Doors 130,000 - 123,275 6,725 Streets Infrastructure Projects 229,165 24,958 204,207 - Homeless Shelter Support 300,000 33,746 266,254 -
Non-Profit Assistance/Community Service Grants 114,129 114,129 - - Childcare Assistance - First 5, 5% request 100,000 100,000 - - Smart Share ADU SLO Proposal 37,887 32,000 5,887 -
Grand Total 4,300,241 2,501,630 1,530,619 267,993

1 Item 9.c.

ACTION MINUTES

REGULAR MEETING OF THE CITY COUNCIL
November 12, 2024, 6:00 p.m.

Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Ray Russom, Mayor Pro Tem Guthrie, Council Member Barneich, Council Member
George, Council Member Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Community Development
Director Brian Pedrotti, Planning Manager
Andrew Perez, City Engineer Shannon
Sweeney
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________

1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.

2. ROLL CALL
City Clerk Matson took roll call.

3. MOMENT OF REFLECTION

4. FLAG SALUTE
Mayor Ray Russom led the flag salute.

5. AGENDA REVIEW
Council concurred to move Item 11.a. before Item 10.a. and 10.b., and move Item 12 after the Consent Agenda.

5.a Closed Session Announcements
None.

2 Item 9.c.

5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.

AYES (5): Mayor Ray Russom, Council Member Barneich, Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie
Passed (5 to 0)

6. SPECIAL PRESENTATIONS

6.a Honorary Proclamation Declaring November 2024 as "National Hospice and Palliative Care Month"
Mayor Ray Russom presented the Proclamation declaring November as National Hospice and Palliative Care Month. Renee Beebe, Hospice SLO County Board Treasurer, accepted the Proclamation.

6.b Honorary Proclamation Recognizing November 17-23, 2024 as "National Apprenticeship Week"
Mayor Ray Russom presented a Proclamation declaring November 17-23, 2024 as National Apprenticeship Week. Diana Morin, Program Manager with County Workforce Development Board, accepted the Proclamation.

6.c City Manager Communications
City Manager Downing provided updates regarding the November 5, 2024 General Municipal Election ballot counts; Arroyo Grande Day at Cal Poly Football on November 16th; and Turkey Trot Fun Run on Sunday, November 17th.

No action was taken on this item.

7. CITY COUNCIL REPORTS
None.

Reports are made during the Second Council Meeting each month.

8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Carol Cranfield, No Name Provided, Anita Price, Garry Schmidt, No Name Provided, Gaea Powell. No further public comments were received.

Mayor Ray Russom addressed public comment. City Attorney Rosen responded to questions from the public. Community Development Director Pedrotti and City Manager Downing responded to questions from the public.

3 Item 9.c.

9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. There were none.

Mayor Ray Russom invited public comment. No public comments were received.

Moved by Council Member Barneich
Seconded by Council Member George
Approve Consent Agenda Items 9.a. through 9.e., with the recommended courses of action.

AYES (5): Council Member Barneich, Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom
Passed (5 to 0)

9.a Cash Disbursement Ratification
Received and ratified the listing of cash disbursements for the period of October 1 through October 15, 2024.

9.b Statement of Investment Deposits for September 2024 Received and filed the report listing investment deposits of the City of Arroyo Grande as of September 30, 2024, as required by Government Code Section 53646(b).

9.c Approval of Minutes
Approved the minutes of the Regular City Council Meeting of October 22, 2024, as submitted.

9.d Agreement with GSI Water Solutions, Inc. for the Preparation of the Northern Cities Management Area Annual Report and Monitoring Program for the Years of 2024 through 2026
Approved an agreement with GSI Water Solutions, Inc. for an amount not to exceed $217,960, which includes a 9% contingency and authorize the City Manager or designee to execute the Professional Services Agreement for the preparation of the 2024, 2025, and 2026 NCMA Annual Report and Monitoring Program subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney.

9.e Authorize the Village Holiday Parade and Jingle Bell Dash on December 1, 2024 (TUP 24- 008) and Find the Action Categorically Exempt from CEQA 1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 24-008 AUTHORIZING

THE CLOSURE OF STREETS AND THE ARROYO GRANDE VILLAGE HOLIDAY PARADE

AND JINGLE BELL DASH TO TAKE PLACE IN THE VILLAGE AND FIND THE ACTION EXEMPT FROM CEQA PURSUANT TO SECTION 15304 OF THE CEQA GUIDELINES"; and 2) Found the action exempt from CEQA pursuant to Section 15304 of the CEQA Guidelines.

4 Item 9.c.

10. PUBLIC HEARINGS

10.a Amendments to Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units
This item was heard out of order.

Mayor Ray Russom declared a conflict of interest on this item due to ownership of an ADU and for Item 10.b. and left the meeting.

Council Member George declared a conflict of interest on this item due to ownership of an ADU and for Item 10.b. due to proximity of her personal residence to the project and left the meeting.

Mayor Pro Tem Guthrie presided.

Community Development Director Pedrotti introduced the item. Planning Manager Perez presented and responded to questions from Council. City Attorney Rosen responded to questions from Council.

Mayor Pro Tem Guthrie opened the public hearing. Upon hearing no public comments, Mayor Pro Tem Guthrie closed the public hearing.

Moved by Council Member Secrest
Seconded by Council Member Barneich
1) Introduce the Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL

CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY

DWELLING UNITS AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA"; and
2) Find that the proposed Ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17 AYES (3): Council Member Secrest, Council Member Barneich, and Mayor Pro Tem Guthrie ABSENT (2): Mayor Ray Russom, and Council Member George Passed (3 to 0)

10.b Resolution Revising the Conditions of Approval for Plot Plan Review 23-001 Which Approved the Installation of One (1) Domestic Well on Property Zoned Planned Development (PD); Applicant – Michael Harris; Representative – Richard Burde, SLO Civil Design
Mayor Ray Russom declared a conflict of interest on this item earlier in the meeting and was not present to hear this item.

Council Member George declared a conflict of interest on this item earlier in the meeting due to proximity of her personal residence to the project and was not present to hear this item.

Community Development Director Pedrotti presented the item.

5 Item 9.c.

Mayor Pro Tem Guthrie opened the public hearing. Speaking from the public were Mike Harris, and Paul Beard. Upon hearing no further public comments, Mayor Pro Tem Guthrie closed the public hearing.

Moved by Council Member Barneich
Seconded by Mayor Pro Tem Guthrie
1) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ARROYO GRANDE REVISING THE CONDITIONS OF APPROVAL FOR PLOT PLAN REVIEW 23-001 WHICH APPROVED THE INSTALLATION OF ONE (1) NEW DOMESTIC

SUPPLY WELL ON PROPERTY ZONED PLANNED DEVELOPMENT LOCATED NORTHEAST OF THE INTERSECTION OF NOYES ROAD AND EQUESTRIAN WAY (APN:
007-781-055) AND FINDING THAT SAID ACTION IS CATEGORICALLY EXEMPT FROM CEQA PURSUANT TO STATE CEQA GUIDELINES SECTION 15303 (APPLICANT: MICHAEL HARRIS)"; and
2) Determine that the Project, with the proposed revised conditions, is categorically exempt from CEQA under the Class 3 exemption, which applies to the construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. (State CEQA Guidelines, § 15303.).

AYES (3): Council Member Barneich, Mayor Pro Tem Guthrie, and Council Member Secrest ABSENT (2): Mayor Ray Russom, and Council Member George Passed (3 to 0)

11. BUSINESS ITEMS

11.a Request from South County Sanitary Service for Integrated Solid Waste Collection Rate Adjustment Effective January 14, 2025
This item was heard out of order.

Administrative Services Director Valentine introduced the item. Garth Schultz, consultant with R3, provided a presentation.

Mr. Schultz and Jeff Clarin, South County Sanitary General Manager, responded to questions from City Council.

Mayor Ray Russom invited public comment. Speaking from the public was No Name Provided.

No further public comments were received. Mr. Schultz responded to questions from the public.

Mayor Ray Russom called for a brief break at 7:43 p.m. The Council reconvened at 7:47 p.m.

Moved by Mayor Pro Tem Guthrie
Seconded by Council Member Barneich

6 Item 9.c.
1) Set a public hearing for January 14, 2025, to consider adjusting the waste collection services rates based on the 4.92 rate proposed by staff to be effective January 14, 2025, and each January 1 from 2026 through 2029; and
2) Direct staff to prepare and distribute a Proposition 218 notice for a public hearing scheduled for January 14, 2025, for the proposed waste collection services rate adjustment.

AYES (5): Mayor Pro Tem Guthrie, Council Member Barneich, Council Member George, Council Member Secrest, and Mayor Ray Russom
Passed (5 to 0)

12. COUNCIL COMMUNICATIONS
This item was heard after the Consent Agenda.

Council Member Secrest asked for clarification regarding the Holiday Parade. City Manager Downing responded.

Council Member Barneich thanked Keith Storton and Committee's work on Measure E-24. Mayor Ray Russom also commented on the work and thanked him.

13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem Guthrie adjourned the meeting at 8:09 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk

Item 9.d.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Accept the Public Safety Camera System Project, PW 2023-10 DATE: November 26, 2024
RECOMMENDATION:
1) Accept improvements as constructed by ADT Commercial, LLC (ADT), in accordance with the specifications for the Public Safety Camera System (PSCS) Project, PW 2023- 10;
2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The original bid price for this project was $430,411. Field change orders (contingency costs) of $81,073.04, or approximately 19%, were expended on this project to address utility deficiencies and additional features that were deemed necessary but were not included in the original project. The final contract and change orders totaled $511,484.04. $546,493 was budgeted for this project using ARPA funds. The project was completed within budget.

BACKGROUND:

Approximately seven years ago, the Police Department initiated a public safety camera system allowing police officers the ability to monitor and retain video footage from twentythree (23) cameras strategically placed throughout the City. This twenty-three-camera system soon failed, proved unreliable, and quickly became outdated at every location. The Police Department developed a plan to revitalize the camera system by entering into a contract with a vendor who could install and service cameras.

On November 28, 20231, City Council approved a contract to ADT to install the new Public Safety Camera System City-wide.

1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=9183

Item 9.d.

City Council
Accept the Public Safety Camera System Project, PW 2023-10 November 26, 2024

ANALYSIS OF ISSUES:

This Project was substantially completed on October 1, 2024. Punch list items remaining at that time included training, documentation, camera tuning, and reported issues on several specific cameras. As of the writing of the staff report, all punch list items have been resolved.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Accept the PSCS Project and authorize release of retention;

2. Do not accept the project; or

3. Provide other direction to staff.

ADVANTAGES:

The project is complete and accepting the improvements allows staff to close out the project.

DISADVANTAGES:

No disadvantages have been identified in accepting this project.

ENVIRONMENTAL REVIEW:

The completed project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. (State CEQA Guidelines, § 15302.) PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENTS:

1. Notice of Completion – PSCS Project

ATTACHMENT 1

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

CITY CLERK

CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

I. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.

2. The FULL NAME of the OWNER is: ~Th~e~C"'""'it,_v-=-o,,_(~A~n~·oc..c1=·0~G=1-=-·a~n=c/,~e _____________________ _

3. The FULL ADDRESS of the OWNER is: 3()() East Branch Street, Arrovo Grande, California 93-12()

4. The NATURE OF THE INTEREST or ESTA TE of the undersigned is. _in_ee _________________ _

5. THE FULL NAME and FULL ADDRESS of ALL PERSONS. if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

NAMES ADDRESSES
,Vane

6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to:

NAMES ADDRESSES
None

7. All work of improvement on the property hereinafter described was COMPLETED ~O~c~to-=-b~e~r~/~2=()~2~-1 ______ _

8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:

ADTCommercial LLC

9. The street address of said property is: i'arious streets 11'ithin the Citv of Arroyo Grande, CA I 0. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo.

State of California. and is described as follows: Public Safell' Camera Svstem. PW 2()23-/() Verification ofNON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury underthe laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof. and the facts stated therein are true and correct. o~ nt City Manager/Pub ------- Bill R lie Works Director October 7. 2024, Arroyo Grande, California
-- END OF DOCUMENT --
obeson, Assistant City Manager/Public Works Director

Item 9.e.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02
DATE: November 26, 2024
RECOMMENDATION:
1) Authorize the City Manager to execute a construction contract for the Cornwall Waterline Replacement Project to The J.F. Will Company, Inc. (”JF Will”) for $611,654.59 subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2) Authorize the City Manager to approve change orders of 10% of the contract amount, $61,165.46, for unanticipated costs during the construction phase of this Project; and 3) Find the action exempt from the California Environmental Quality Act under the Class 1 and Class 2 exemptions.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The FY 2024-25 budget includes $750,000 for the Cornwall Waterline Replacement Project, consisting of the following funds: $578,700 from the American Rescue Plan Act (ARPA), and $171,300 from the Water Fund. Construction and contingency costs total $672,820.05, which is within the available budget.

BACKGROUND:

The City’s Water System Master Plan (the “Plan”) was adopted on January 22, 20131. In the Plan, it was recommended that several sections of cast iron water mains be replaced due to their condition and age, including a section of 8-inch cast iron pipe in Cornwall Avenue from west of El Camino Real to North Rena Street. This section of water main was installed in 1929, has a useful life of 50-100 years, and will be replaced with an equivalent-sized PVC pipe.

1https://ca-arroyogrande.civicplus.com/AgendaCenter/ViewFile/Item/57?fileID=659

Item 9.e.

City Council
Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02 November 26, 2024

The project includes replacing 1,350 feet of water main, new service connections (meters to water main), new fire hydrant laterals, and connections to piping on Alpine Street, Bell Street, and Oak Street.

The City advertised this project on October 17, 2024, on its website, in the local paper, and to nine firms capable of performing such work. Three bids were received ranging from $611,655 to $1,349,563 (Attachment 1).

ANALYSIS OF ISSUES:

The lowest bidder for the construction of the project was JF Will, with a bid of $611,655.

Staff reviewed the bid received by the lowest bidder to verify that it was responsive and responsible. Elements that were checked included bid bonding, the contractor’s license, and the math in the bid sheet schedule.

During the bid review, staff identified that the bid total based on the unit prices shown in the bid sheet schedule submitted at the time of bid opening did not equal the bid total written at the end of the bid sheet schedule. Staff contacted the contractor to discuss this discrepancy. The discrepancy is associated with two items: first, the contractor based the line-item prices on unit prices carried to four decimal points but only showed the unit prices to two decimal points on the original bid sheet schedule. Second, line item 24 of the bid sheet schedule listed a unit price of $73.85 for a quantity of 26 items, totaling $1,920.10, but the original bid sheet schedule total is $14,920.10. The contractor explained that a typo on the unit price for line item 24 should reflect $573.95, not $73.85 per item. This is a valid response since $573.95 times 26 equals $14,920.10, and the engineer’s estimate for that line item was $600 per unit, which is close to the $573.95 value.

The contractor submitted a corrected bid sheet schedule showing the line items to four decimal points and the corrected unit price in line item 24. With these corrections, the sum of the work is $611,654.59. The original and corrected bid sheet schedules are included as Exhibit B in the proposed construction agreement, which is attached as Attachment 2. Payment for the project will be based on the unit prices included in the corrected bid sheet schedule.

The bid documents for this project included the line “the City of Arroyo Grande reserves the right to accept or reject any or all bids or waive any informality in a bid.” City staff has determined that the discrepancies constitute informalities since the original total bid ($611,655.00) for the work is in line with the total after applying the corrected unit prices ($611,654.59).

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. 1) Award a contract for the Cornwall Waterline Replacement Project to JF Will Company in the amount of $611,654.59 subject to any minor, technical, or nonPage 81 of 254 Item 9.e.

City Council
Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02 November 26, 2024

substantive changes as approved by the City Manager in consultation with the City Attorney; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $61,165.46, for unanticipated costs during the construction phase of the project; and 3) Find the action exempt from the California Environmental Quality Act under the Class 1 and Class 2 exemptions;

2. Do not approve staff’s recommendations and request further information; or

3. Modify staff’s recommendation.

ADVANTAGES:

Replacing the water main on Cornwall Avenue from west of El Camino Real to North Rena Street will mitigate future issues of loss of water service and cost of repairs, future maintenance costs by utilizing new PVC pipe, and future disruptions to traffic and parking for maintenance and repairs.

DISADVANTAGES:

Replacement of the water main on Cornwall Avenue from west of El Camino Real to North Rena Street will result in a temporary shutdown of water service to customers during construction. Written notice will be provided, in advance, to all affected. The project will also result in temporary disruptions to vehicles and pedestrians, including parking, will occur. Signage and traffic flagging will be used during construction to minimize the impact.

ENVIRONMENTAL REVIEW:

The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to the following:
 Class 1, Section 15301 Existing Facilities – This project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301.), because it involves the minor alteration of an existing watermain and does not substantively change its existing use.
 Class 2, Section 15302 Replacement or Reconstruction - This project is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced (State CEQA Guidelines, § 15302.), because it involves replacing an old watermain with a new watermain in generally the same location and providing water service to the same properties.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Item 9.e.

City Council
Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02 November 26, 2024

ATTACHMENTS:

1. Bid Opening Log Sheet

2. Proposed Agreement

ATTACHMENT 1

ATTACHMENT 2

Item 9.f.

MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shane Taylor, Utilities Manager
SUBJECT: Monthly Water Supply and Demand Update
DATE: November 26, 2024
RECOMMENDATION:

Receive and file the Monthly Water Supply and Demand Update.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

Approximately two (2) hours of staff time is required to prepare the report.

BACKGROUND:

The City of Arroyo Grande’s water entitlements are calculated on a water year that begins April 1st. The current water supply for water year 2024/2025 includes 2,290 Acre Feet from Lopez Reservoir, the current modeled, safe yield is 357 Acre Feet of groundwater from the Santa Maria River Groundwater Basin, with an entitlement of 1,323 Acre Feet.

An additional 160 Acre Feet of groundwater is available from the Pismo formation.

The predicted water use for the 2024/2025 water year is 2,100 Acre Feet.

The monthly water use for the City in October 2024 was 194.3 Acre Feet. Attachment 3 has been revised to show the comparison of the previous year’s use. November 2022 through October 2023 vs. the current years use, November 2023 through October 2024.

The increase is directly related to rainfall totals over the two years.

The per capita monthly water use for October 2024 is 114 gallons per day/per person.

The residential per capita use was 89 gallons per day/per person. There was a total of

0.0 inches of rainfall in the City in October 2024.

ANALYSIS OF ISSUES:

The United States Drought Monitor, as of November 12, 2024, shows San Luis Obispo County is not in a drought. Rainfall for the period of July 1, 2024, through November 12, 2024, is 0.11 inches at the Corporation Yard rain gauge. Lopez Lake is 92% capacity as of November 12, 2024.

Item 9.f.

City Council
Monthly Water Supply and Demand Update
November 26, 2024

The deep well index for the fourth quarter of 2024 was completed on October 15, 2024, and is 11.51 feet above sea level, which is 4.01 feet above the threshold valve. The current deep well index is 0.24 feet lower than July 2024, and 0.56 feet higher than October 2023.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file the report, or

2. Provide other directions for staff
ADVANTAGES:

The report provides the City Council and the public with the current and projected conditions of our water supply and demand.

ENVIRONMENTAL REVIEW:

No environmental review is required for this item.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENTS:

1. Monthly Operations Report for October

2. Lopez Reservoir Storage Projection

3. Previous Year Water Use Comparison

4. Deep Well Index Levels for 4th Quarter

277.2
1885.6
94 298.6
2031.6
101
0 500
1000150020002500
Commercial Usage Portion of Production Acre Feet Production Usage (gpcd) Previous Year Water Use Comparison
Attachment 3
Previous year use Nov 2022/Oct 2023 Current year use Nov 2023/Oct 2024

HISTORICAL FOURTH QUARTER DEEP WELL INDEX LEVELS
Northern Cities Management Area
San Luis Obispo County, California
P:\672-Northern Cities Management Area\_Grapher Figures\Quarterly Rpt Figs Fig 6 NCMA_Q4_Deep_Well_Index_v2 1965 1970 1975 1980 1985 1990 1995 2000 2005 2010 2015 2020 2025 -5
0 5
10 15
20 Water Elevation, feet NAVD88 Deep Well Index
Threshold: 7.5 feet FIGURE 6
Deep Well Index is the synoptic average of groundwater elevations in the deep wells of Sentry Well clusters 24B, 30F, and 30N. "Approximate" Deep Well Index elevations are based on
non-synoptic measurments, made during the same quarter.

Attachment 4

Item 9.g.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Andrew Perez, Planning Manager
SUBJECT: General Plan Update Progress Report – November 2024 DATE: November 26, 2024
RECOMMENDATION:

Receive and file an update on the Comprehensive General Plan Update project.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The financial and personnel impacts associated with this progress report are included in the budget for the Comprehensive General Plan Update.

BACKGROUND:

The last progress report for this project was presented to the City Council on October 22, 20241. That report described the initial efforts for the land use alternatives phase of the project and summarized the first meeting of the General Plan Citizens Advisory Group.

ANALYSIS OF ISSUES:

Work continues to be done on the current phase of the project, which consists of evaluating and developing land use alternatives for growth and development over the life of the new General Plan. An online mapping exercise was made available on the project website on October 22, 2024. Respondents are asked to identify areas, or specific sites, within the City where land use changes are appropriate and areas where growth should or should not occur. Changes may include increases in residential density, changes in land uses (residential, commercial, institutional, etc.), or development intensity. An analysis of land use alternatives will determine which areas are appropriate for housing, business and economic development, circulation and mobility, recreation, and open space for the life of the general plan. Development of policies and programs will hinge on the outcome of the land use alternatives phase, and therefore, staff is looking to maximize community involvement and input during this phase.

1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=12820

Item 9.g.

City Council
General Plan Update Progress Report – November 2024
November 26, 2024

In an effort to maximize community involvement, a postcard was mailed to every postal customer in the city to publicize and encourage participation in the survey. Community members who are signed up to receive notifications (approximately 320) about the project were also sent an email about the survey. Additionally, staff was present at the Soto Sports Complex on Saturday, November 9, 2024, during the AYSO Tournament to educate residents about the survey and project in general. Finally, the City’s social media accounts also posted about the survey.

At the conclusion of the activities planned for this phase, the land use alternatives will be presented to the Planning Commission in March for a recommendation, then ultimately to City Council to select a preferred land use alternative during a meeting in April. The preferred land use alternative will shape the land use map and guide the preparation of General Plan goals, policies, and implementation programs.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Receive and file the update on the Comprehensive General Plan Update; or

2. Provide other direction to staff.

ADVANTAGES:

Regular updates to the City Council will inform decision-makers and the community on the status of the project.

DISADVANTAGES:

None identified.

ENVIRONMENTAL REVIEW:

No environmental review is required for this General Plan Update. An EIR will be necessary to evaluate the potential impacts of the update, which has been included in the scope of work.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

Item 10.a.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Shayna Gropen, Assistant Planner
SUBJECT: Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
DATE: November 26, 2024
RECOMMENDATION:
1) Adopt a Resolution approving a Public Art Project to paint utility boxes, accepting donations of time and materials, and waiving permit application fees; and 2) Determine that painting of utility boxes is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 of the State CEQA Guidelines.

IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

All time and materials necessary for the preparation and painting of the utility boxes will be donated by the applicant, valued at approximately $6,250. The City will be responsible for ongoing maintenance costs. The applicant has submitted a request for the waiver of fees associated with both the permit application and the minor encroachment. If approved, this waiver would result in the loss of $1,414.75 in revenue.

BACKGROUND:

On May 141, 2024, the City Council adopted Resolution 5358, amending the Public Art Guidelines and Public Art Donation Program2(“the Guidelines”). Under these new guidelines, all public art projects require review by the Architectural Review Committee (ARC), who shall make a recommendation to the City Council. The Guidelines outline information regarding selection criteria, the purpose of the guidelines, and the approval process.

1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=10890 2https://www.arroyogrande.org/DocumentCenter/View/1690/Public-Art-Guidelines-and-Donation-ProgramPDF?bidId=

Item 10.a.

City Council
Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
November 26, 2024

Project Background:

The City Council formally approved the initial phase of the project in October 2022, which entailed the painting of four (4) utility boxes within the City. In October 2023, the City Council approved the second phase, resulting in the painting of an additional four boxes.

The third and final phase of the “Art Outside the Box” project will encompass the painting of five additional utility boxes.

Staff Advisory Committee (SAC):

On October 2, 2024, the SAC discussed recommendations for five locations of the proposed artwork. The applications and proposed designs are available in Attachment 2, while the preferred locations can be viewed in Attachment 3. The locations of the utility boxes, along with the names of the corresponding proposed designs, are detailed as follows:

1. 1053 East Grand Avenue—Oh So Sweet; Anne B Young

2. Southwest corner of El Camino Real and North Halcyon Road, near cemetery— Joyful Soaring in the Clouds; Deborah Lord

3. Fair Oaks and Traffic Way intersection, in front of the car dealership— Skating the Streets of Arroyo Grande; Bijou Burns

4. Northwest corner of East Grand Avenue and North Elm Street—Magpie Afternoon—Erik Davison

5. Northeast corner of North Oak Park Boulevard and West Branch Street— Sun She Rises; Katriel Ford
The SAC was supportive of the project and recommended approval to the City Council.

Architectural Review Committee (ARC):

The ARC reviewed the proposal on October 7th, 2024 (Attachment 4). The ARC expressed its support for the third round of utility box paintings, as well as for the specific artworks proposed for placement in their recommended locations. The designs were deemed to strike an appropriate balance between artistic expression, reflecting the spirit of the city, and showcasing the diverse backgrounds and perspectives of its residents.

Based on the selection criteria the ARC recommends approval of the project as presented.

ANALYSIS OF ISSUES:

Review Process Under Public Art Guidelines
The purpose of the Guidelines is to establish a framework to facilitate and encourage property owners to provide outdoor public art. For the purposes of these Guidelines, "Public Art" shall mean art located either:

1. On private property with a non-residential land use that is visible from a public right of way or public property;

2. In the adjacent public right of way; or

Item 10.a.

City Council
Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
November 26, 2024

3. On property owned or managed by the City of Arroyo Grande (City), that is openly displayed to the public without charge.

These Guidelines establish the City's goals regarding art that is publicly displayed and accessible to the public. The City recognizes that art and artistic expression is a protected activity and these Guidelines are not intended to unduly restrict creative expression or limit the types of public art possible. Rather, they are intended to facilitate and encourage the best possible combination of sites and artwork and help to guide what is essentially a form of communication between the artist and the community.

Following an initial determination on the completeness of the application by the Community Development Department, the ARC reviewed all public art applications and made a recommendation to the City Council. The Selection Criteria, which both ARC and the City Council will use to review applications, is discussed below.

In its review of the application, the City Council will consider any material submitted by the applicant, city staff, the administrative record of the decision on the application, and evidence presented at the hearing. The applicant shall be given a reasonable time to present their case. The City Council shall use the Selection Criteria as the basis for its decision. The City Council may:

1. Request the applicant to clarify its proposal or redesign and resubmit its proposal to ARC or City Council. If the City Council requests that the applicant resubmit the proposal to ARC, the resubmitted proposal shall be reviewed as if a new application; or

2. Approve the proposal, providing a written explanation of the basis for approval through the Selection Criteria; or

3. Deny the proposal, providing a written explanation of the basis for denial through the Selection Criteria. All decisions of the City Council are final and conclusive.

Selection criteria consist of the following:

1. Evaluation of artistic excellence, examining:
a. The artist’s qualifications, including education, training, experience, body of work, recognition of the artist, and the consistency of the artist’s qualifications with the stated goals of the project;
b. The artist’s record of previous collaboration with other agencies, organizations, artists, fabricators, or installers to achieve a successful result in implementing the proposed project;
c. The artist’s experience working in the public realm; d. To the extent applicable, the artist’s previous proven successful experience in creating, producing or otherwise implementing projects similar to the one proposed;
e. The original nature of the proposed concept;
f. The inherent artistic quality and aesthetic merit of the work;

Item 10.a.

City Council
Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
November 26, 2024

2. Appropriateness of scale, form, material, content and design relative to the immediate neighborhood and environment; no mural shall be approved if the mural, as proposed, would create an objective risk to public health, safety, or welfare (e.g. a mural near a roadway would be rejected for the use of reflective materials, like mirrors, which could cause a distraction to drivers). Scale is defined as the relative size of a building element in relation to other forms and the human body. Form is the shape or configuration of the artwork;

3. Appropriateness of proposed materials in regard to structural and surface integrity.

Materials should be considered in the context of ability to deter against vandalism, withstand weathering, and maintain the intended design;

4. Ease of maintenance and longevity of the proposed materials;

5. Appropriateness of the proposed method of installation of the artwork with consideration given to the safety and structural factors involved in installation;

6. Location, considering the intended audience for the proposal, whether the public will be a captive audience or whether a person would need to take affirmative steps to view the project. Consideration shall be given to whether the mural would be in an area typically accessed or viewable by minors;

7. A mural shall not be approved if it includes:
a. Copyrighted work without permission of the holder of the copyright. b. Obscene materials.
c. Defamatory content.
d. Fighting words or advocates imminent lawless action. e. Content, including but not limited to, words, symbols, signs, trademarks, or references to products or services provided on the premises. Such content meets the Arroyo Grande Municipal Code (AGMC) definition for signage, as regulated by AGMC Chapter 16.60;
As detailed in the findings in the attached resolution, the proposed utility box painting proposal is consistent with these selection criteria.

Fee Waiver Request
The applicant has requested the application fees associated with the permit be waived. If approved, this waiver would result in the loss of $1,414.75 in revenue. Revenue generated from application fees and encroachment permit fees is utilized to offset the costs associated with processing the respective applications. The City Council has previously approved fee waiver requests for public art, including the prior utility box paintings and the Strother Park basketball court painting. Staff recommends that the proposed fee waiver request of $1,414.75 required for the project be granted by the City Council because the applicant is providing a public art donation, and the project will provide a benefit to the public at large.

Item 10.a.

City Council
Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
November 26, 2024

ALTERNATIVES:

1. Adopt the attached Resolution approving the project, accepting the donation of time and materials from the applicant, and approving the fee waiver request;

2. Request the applicant clarify its proposal or redesign and resubmit its proposal to ARC and City Council;

3. Do not adopt the attached Resolution, provide specific findings, and direct staff to return with an appropriate resolution to not accept the donation; or

4. Provide direction to staff.

ADVANTAGES:

Granting approval for the donation of time and materials, as well as waiving the application and encroachment permit fees for the proposed public art installations, will enhance the appearance of existing utility boxes, thereby benefiting the community.

DISADVANTAGES:

None identified.

ENVIRONMENTAL REVIEW:

The painting of utility boxes is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301.) None of the exceptions to the Class 1 exemption apply to the painting of utility boxes because: the locations of the project will not result in any significant environmental impacts; there will not be any cumulative environmental impacts as a result of the project; the project does not impact or damage any scenic resources; the project is not located on a hazardous waste site; and the project does not adversely affect any historic resources.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENTS:

1. Proposed Resolution

2. Applications with Proposed Designs

3. Draft Minutes of the October 7, 2024, ARC Meeting

4. Utility Box Locations

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO

GRANDE APPROVING A PUBLIC ART PROJECT TO PAINT UTILITY

BOXES, ACCEPTING DONATIONS OF TIME AND MATERIALS,

WAIVING PERMIT APPLICATION FEES, AND FINDING THE PROJECT EXEMPT FROM CEQA; LOCATION – CITYWIDE; APPLICANT –

SHIRLEY HORACEK, ARROYO GRANDE PUBLIC ART
WHEREAS, the City’s Architectural Review Committee (ARC) reviewed and recommended the City Council approve the proposed painting of utility boxes (“project”) on October 7, 2024 in accordance with the City’s Public Art Guidelines and Public Art Donation Program (the “Guidelines”); and
WHEREAS, on November 26, 2024, the City Council reviewed the project at a duly noticed public hearing; and
WHEREAS, the City Council finds that the project will have a public benefit and therefore the application fee of $1,044.75 can be waived; and WHEREAS, when the City Council approves art on public property, such art becomes the property and speech of the government, and in order to submit an application, the artist waives all rights under the Visual Artists Rights Act, 17 U.S.C. §§106A and 113(d) and the California Art Preservation Act, Cal. Civil Code §§ 987 and 989.

1. Recitals. All recitals above are true and correct and hereby incorporated into reference.

2. CEQA. The painting of utility boxes is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301.) None of the exceptions to the Class 1 exemption apply to the painting of utility boxes because: the location of the project will not result in any significant environmental impacts; there will not be any cumulative environmental impacts as a result of the project; the project does not impact or damage any scenic resources; the project is not located on a hazardous waste site; and the project does not adversely affect any historic resources.

3. Public Art Selection Criteria:

1. Evaluation of artistic excellence, examining:
a. The artist’s qualifications, including: education, training, experience, The artist’s record of previous collaboration with other agencies, organizations, artists, fabricators, or installers to achieve a successful result in implementing the proposed project;
b. The artist’s experience working in the public realm; c. To the extent applicable, the artist’s previous proven successful

RESOLUTION NO.

PAGE 2
experience in creating, producing or otherwise implementing projects similar to the one proposed;
d. The original nature of the proposed concept;
e. The inherent artistic quality and aesthetic merit of the work; The applicant has engaged skilled and qualified artists with a proven track record in executing similar projects, both in terms of scale, medium, and public placement. The proposed conceptual designs are original, thoughtfully crafted with the Arroyo Grande community in mind. The artwork reflects a high standard of artistic quality, elevating what would otherwise be a utilitarian street fixture into a meaningful work of art.

2. Appropriateness of scale, form, material, content and design relative to the immediate neighborhood and environment; no mural shall be approved if the mural, as proposed, would create an objective risk to public health, safety, or welfare (e.g. a mural near a roadway would be rejected for the use of reflective materials, like mirrors, which could cause a distraction to drivers).

Scale is defined as the relative size of a building element in relation to other forms and the human body. Form is the shape or configuration of the artwork;
The proposed designs are well-suited to their intended locations, both in terms of materials and content, with the scale of the artwork being appropriately sized for utility boxes. The applicant plans to prepare the surfaces by sanding, taping where necessary, and sealing the artwork for durability. The materials, scale, form, content, and overall design have been carefully selected to ensure they do not pose any adverse impact on public safety.

3. Appropriateness of proposed materials in regards to structural and surface integrity. Materials should be considered in the context of ability to deter against vandalism, withstand weathering, and maintain the intended design; The donation of time and materials will support the project, which includes the use of materials commonly employed in public art installations. The selected materials are of high quality, designed to enhance the surface integrity of the utility boxes and to endure natural weathering over time. In the event of vandalism, these materials can be easily repainted. Furthermore, the chosen materials are intended to provide protection against damage from sunlight, moisture, and general wear.

4. Ease of maintenance and longevity of the proposed materials; The proposal was designed to reduce maintenance needs, and the proposed materials are durable and intended for outdoor applications. As stated in prior findings, the sealant prevents damage to the artwork itself. Acrylic paint will be used, which dries quickly and is waterproof once dry. Costs of maintenance are

RESOLUTION NO.

PAGE 3
estimated as minimal by the applicant because of the use of materials that withstand sun, water, and other natural elements.

5. Appropriateness of the proposed method of installation of the artwork with consideration given to the safety and structural factors involved in installation; The artwork is planned to be installed by the artists in a manner that will enhance the durability and longevity of the installation. Additionally, no structural alterations are proposed as part of the project—only cosmetic painting. To preserve the functionality of the utility boxes, keyholes, hinges, and other movable elements will be carefully taped off to prevent any interference with their operation.

6. Location, considering the intended audience for the proposal, whether the public will be a captive audience or whether a person would need to take affirmative steps to view the project. Consideration shall be given to whether the mural would be in an area typically accessed or viewable by minors; The proposed utility box designs have been selected for key public intersections around the city, with locations chosen based on recommendations from the Architectural Review Committee and City Staff. In areas with high foot traffic from minors, the designs have been carefully selected to feature themes and interests that resonate with younger audiences.

7. A mural shall not be approved if it includes:
a. Copyrighted work without permission of the holder of the copyright. b. Obscene materials.
c. Defamatory content.
d. Fighting words or advocates imminent lawless action. e. Content, including but not limited to, words, symbols, signs, trademarks, or references to products or services provided on the premises. Such content meets the Arroyo Grande Municipal Code (AGMC) definition for signage, as regulated by AGMC Chapter 16.60;
The artwork, as proposed, does not contain any of the above prohibited types of speech or content.

4. Waiver of Application Fees Finding

1. The project will be available for the public at-large and the project will be used or will benefit more than the residents of the immediate vicinity; and

2. The project will be of obvious public benefit because it provides beautification of existing public facilities through the application of public artwork.

5. Severability. If any section, division, sentence, clause, phrase or portion of this resolution or the document in the record in support of this resolution is determined by a court of competent jurisdiction to be invalid, unenforceable, unconstitutional or

RESOLUTION NO.

PAGE 4
otherwise void, that determination shall not affect the validity of the remaining sections, divisions, sentences, clauses, or phrases of this resolution.

NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Arroyo Grande hereby accepts the donation of time and materials, waives the application permit fees, and approves the project as described and subject to all requirements of the public art guidelines, attached hereto and incorporated herein by this reference.

On a motion by Council Member _________, seconded by Council Member __________, and by the following roll call vote to wit:

AYES:

NOES:

ABSENT:
the foregoing Resolution was adopted this 26
th day of November 2024.

RESOLUTION NO.

PAGE 5
_______________________________________

CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________

JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________________

MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________

ISAAC ROSEN, CITY ATTORNEY

Southwest corner of El Camino Real and North
Halcyon Road, near cemetery—Joyful Soaring
in the Clouds; Deborah Lord
Fair Oaks and Traffic Way intersection, in front
of the car dealership—Sun She Rises; Katriel
Ford
1053 East Grand Avenue—Skating the Streets
of Arroyo Grande; Bijou Burns
Attachment 3

Northwest corner of East Grand Avenue and
North Elm Street—Magpie Afternoon—Erik
Davison
Northeast corner of North Oak Park Boulevard
and West Branch Street—Oh So Sweet; Anne
B Young

1 ACTION MINUTES

MEETING OF THE ARCHITECTURAL REVIEW COMMITEE
October 7, 2024, 2:30 p.m.

Hybrid City Hall Conference Room/Virtual Zoom Meeting
300 East Branch Street, Arroyo Grande
Committee Members Present: Lori Mainini Hall, Kristin Juette, Glenn Martin, Janet Huston, Fernando Garcia III
Staff Present: Planning Manager Andrew Perez, Shayna
Gropen
Given the recent increase in COVID-19 cases in San Luis Obispo County, and in compliance with Assembly Bill (AB) 361, which allows for a deviation of teleconference rules required by the Ralph M.

Brown Act, this meeting was held by teleconference.
_____________________________________________________________________

1. CALL TO ORDER
Chair Martin called the meeting to order at 2:30 pm.

2. ROLL CALL
Chair Martin called for a roll call. All members were present. Planning Manager Perez also introduced and welcomed Committee Member Garcia to the Committee.

3. FLAG SALUTE
Committee Member Juette led the flag salute.

4. AGENDA REVIEW
None.

5. COMMUNITY COMMENTS AND SUGGESTIONS
Chair Martin invited public comment. No public comment was received.

6. WRITTEN COMMUNICATIONS
None.

7. CONSENT AGENDA

7.a Approval of Minutes
(PEREZ)
ATTACHMENT 4

2 Moved by Lori Mainini Hall
Seconded by Kristin Juette
Approve the Minutes of the September 16, 2024 regular meeting.

AYES (5): Lori Mainini Hall, Kristin Juette, Glenn Martin, Janet Huston, and Fernando Garcia III Passed (5 to 0)

8. PROJECTS

8.a Consideration of the Third Phase of Painting of Utility Boxes Citywide; Staff Project 24- 006; Applicant – Shirley Horaceck, Arroyo Grande Public Art (GROPEN)
Assistant Planner Gropen presented the staff report including a background about the Public Art Guidelines and previous rounds of the the utility box paintings. She described the proposed designs and preferred locations for the five utility boxes that are part of this round of paintings, the review process for public art projects, and selection criteria for the Committee's review.

Shirley Horaceck, representative from Arroyo Grande Public Art, spoke in support of her project and explained that the "Magpie Afternoon" design proposed in this project does differ from a similar proposal located in San Luis Obispo. She also answered questions about the preparation of the boxes prior to painting.

The Committee expressed appreciation of the project and found that the proposals are consistent with the selection criteria. The Committee also agrees that the locations of the each design is appropriate for the chosen sites.

Chair Martin invited public comment. No public comment was received.

Moved by Kristin Juette
Seconded by Lori Mainini Hall
Recommend approval of the project to the City Council, as proposed.

AYES (5): Lori Mainini Hall, Kristin Juette, Glenn Martin, Janet Huston, and Fernando Garcia III Passed (5 to 0)

9. DISCUSSION ITEMS
None.

10. COMMITTEE COMMUNICATIONS
Committee Member Hall inquired about a code enforcement case regarding a portable sign at a village business.

11. STAFF COMMUNICATIONS

3 Planning Manager Perez announced the ribbon cutting ceremony for the Rancho Hoops public art project on October 12th.

12. ADJOURNMENT
The Meeting adjourned at 3:07pm.
_________________________
Glenn Martin, Chair
_________________________
Andrew Perez, Associate Planner

Item 10.b.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Patrick Holub, Associate Planner
SUBJECT: Appeal Case 24-002; Appeal of Planning Commission Denial of Tentative Parcel Map 23-001; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen and Jeanne Helphenstine; Representative – MBS Land Surveys
DATE: November 26, 2024
RECOMMENDATION:

Continue the public hearing to a date certain of January 14, 2025 at the request of the appellant.

ANALYSIS:

The appellant has requested a continuance of the above-referenced project and has agreed to waive the appeal timeline of 60 days for hearing under the Subdivision Map Act, to the extent applicable.

ATTACHMENTS:

1. Request for continuance (e-mail) from Kerry Margason of MBS, dated November 21, 2024

From: Kerry Margason
To: Brian Pedrotti
Cc: Jeanne Helphenstine ; bruce vanderveen; Mike Stanton; Byron Grant; Patrick Holub Subject: RE: 444 Lierly; AG 22-050 Upcoming Appeal hearing Date: Thursday, November 21, 2024 2:25:33 PM
Attachments: image004.png
image006.png
Hi Brian – our preference would be for the January 14th meeting, but if necessary, we would be willing to extend to the January 28th, 2025 meeting.

Kerry Margason
3559 S. Higuera Street
San Luis Obispo, CA 93401
Phone: (805) 594-1960
[email protected]
Office hours: MTWTF 10:00-5:00
From: Brian Pedrotti <[email protected]>
Sent: Thursday, November 21, 2024 2:03 PM
To: Kerry Margason <[email protected]>
Cc: Jeanne Helphenstine bruce
vanderveen ; Mike Stanton <[email protected]>; Byron Grant <[email protected]>; Patrick Holub <[email protected]> Subject: RE: 444 Lierly; AG 22-050 Upcoming Appeal hearing Good afternoon Kerry,
Thank you for your quick response. Apologies for a follow-up request, but I have realized that with the City only having one City Council meeting in December, our first meeting in January is heavily impacted with items. Can you confirm that your team would be comfortable waiving the appeal timeline of 60 days to the end of January 2025 to allow us to schedule your appeal for either January CC meeting (the 14th or the 28th)?
Sincerely,
Brian
Brian Pedrotti, AICP
Community Development Director
Community Development, City of Arroyo Grande
Tel: 805-473-5422 | www.arroyogrande.org
300 E Branch Street | Arroyo Grande | CA | 93420

Pronouns: he/him/his
City Hall Business Hours: M-Th 8:00 am - 5:00 pm; Fridays 8:00 am - 12:00 pm The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email or phone and delete the message. Please note that email correspondence with the City of Arroyo Grande, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt by law.

From: Kerry Margason <[email protected]>
Sent: Thursday, November 21, 2024 1:15 PM
To: Brian Pedrotti <[email protected]>
Cc: Jeanne Helphenstine ( bruce
vanderveen Mike Stanton <[email protected]>; Byron Grant <[email protected]>; Patrick Holub <[email protected]> Subject: RE: 444 Lierly; AG 22-050 Upcoming Appeal hearing Hello Brian – thank you for this response.

We appreciate the continuance to January 14th and agree to waive the appeal timeline of 60 days for hearing under the Subdivision Map Act, to the extent applicable.

Please confirm that the appeal hearing will be rescheduled.

Thank you,
Kerry Margason
3559 S. Higuera Street
San Luis Obispo, CA 93401
Phone: (805) 594-1960
[email protected]
Office hours: MTWTF 10:00-5:00
From: Brian Pedrotti <[email protected]>
Sent: Thursday, November 21, 2024 1:04 PM
To: Kerry Margason <[email protected]>
Cc: Jeanne Helphenstine ([email protected]) <[email protected]>; bruce vanderveen <[email protected]>; Mike Stanton <[email protected]>; Byron Grant <[email protected]>; Patrick Holub <[email protected]>

Subject: FW: 444 Lierly; AG 22-050 Upcoming Appeal hearing Hi Kerry,
The City is ready to hear the appeal at its upcoming November 26, 2024 meeting, for which the City published public hearing notice. However, as a courtesy to the appellant, the City is willing to continue the appeal hearing to January 14, 2025, so long as you agree to waive any appeal timelines under the Subdivision Map Act, to the extent applicable, to allow you more time to prepare. Can you please confirm in writing? The City’s agenda is published today.

Sincerely,
Brian
Brian Pedrotti, AICP
Community Development Director
Community Development, City of Arroyo Grande
Tel: 805-473-5422 | www.arroyogrande.org
300 E Branch Street | Arroyo Grande | CA | 93420
Pronouns: he/him/his
City Hall Business Hours: M-Th 8:00 am - 5:00 pm; Fridays 8:00 am - 12:00 pm The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email or phone and delete the message. Please note that email correspondence with the City of Arroyo Grande, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt by law.

From: Kerry Margason <[email protected]>
Sent: Wednesday, November 20, 2024 2:25 PM
To: Patrick Holub <[email protected]>
Cc: Jeanne Helphenstine ( bruce
vanderveen Mike Stanton <[email protected]>; Byron Grant <[email protected]>
Subject: 444 Lierly; AG 22-050 Upcoming Appeal hearing
Hi Patrick – we would like to request a continuance of the Appeal hearing to the first meeting in January. The 2 week turn around does not give us enough time to prepare properly, and there are some pior commitments that interfere with the Dec. 10th meeting. So I believe that would take us to January 14th, 2025, correct?
Would you please let me know what I need to do to request the continuance?

Thank you,
Kerry Margason
3559 S. Higuera Street
San Luis Obispo, CA 93401
Phone: (805) 594-1960
[email protected]
Office hours: MTWTF 10:00-5:00

MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/City Clerk
SUBJECT: Supplemental Information
Agenda Item 10.b. – November 26, 2024 City Council Meeting Appeal Case 24-002; Appeal of Planning Commission Denial of Tentative Parcel Map 23-001; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen and Jeanne Helphenstine; Representative – MBS Land Surveys
DATE: November 26, 2024
Attached is public comment received prior to 2 p.m.
cc: City Manager
Assistant City Manager/Public Works Director
Director of Community Development
City Attorney
City Clerk
City Website and Public Review Binder
Enc

From: Ingrid kovacs >
Sent: Monday, November 18, 2024 8:01 PM
To: Brian Pedrotti <[email protected]>; Andrew Perez <[email protected]>; Patrick Holub <[email protected]>; Shayna Gropen <[email protected]>; Natalie Riddering <[email protected]>; Dave and Robin Pomeroy >; Mark Kovacs >
Subject: Fw: TPM 23-001-Meeting Date October 15, 2024
Dear Mr. Pedrotti, Mr. Perez, Mr. Holub, Ms. Gropen, and Ms. Riddering.

I understand that there is another meeting about the proposed development on Lierly in Arroyo Grande. We were hopeful that the development plans had been denied and yet here it is again on the agenda. I am resending my initial email regarding the October 15 meeting date to inform you that my husband and I are still strongly opposed to the development.

Warmly,
Ingrid Kovacs
Ingrid M. Kovacs, DMA
Reviews Editor-American String Journal
Violin/Viola

dated May 7, 2024, as well as engaging in discussions with representatives from MBS Land Surveys, Andrew Darrell, and Kerry Margason, we have noted several significant deviations from the original proposal that warrant attention.

The initial proposal indicated that the development would follow the historical layout of the Ranchos Corral de Piedra and Balsa de Chemical, as recorded in the 1886 R.R. Harris survey.

However, recent developer maps and parcel suggestions suggest marked revisions, specifically regarding the proposed use of driveways adjacent to Myrtle Drive. This includes the south driveway, which the developers had initially proposed for emergency access, contingent upon the agreement of adjacent families who are responsible for the driveway's maintenance.

Of particular concern is the shift towards using the north driveway for emergency access, which was not part of the original plan. The new proposal suggests replacing an existing fence with a gate restricted to emergency access only, with no through traffic or pedestrian use.

However, as one of the three families responsible for maintaining this north driveway, we have significant concerns about the enforcement of such a restriction.

We strongly believe that, despite the developers' assurances, the emergency access gate could be used improperly by residents of the development and Lierly Lane, turning what is meant to be a restricted access point into a commonly used thoroughfare. This would place an undue burden on us, the adjacent property owners, who are already responsible for maintaining this private driveway.

Given these concerns, we firmly oppose the proposed reassignment of emergency access to the northern driveway adjacent to 307 Myrtle Drive. We request that this matter be reconsidered, and that the original proposal or a more suitable alternative be adhered to to ensure the protection of the interests of all affected property owners.

Considering these concerns, we would like to highlight that the proposed development may not fully comply with the California Subdivision Map Act (Government Code § 66473.5), which requires that subdivision plans, including driveway access, must be consistent with the local zoning ordinance and undergo appropriate public review. Additionally, under California Civil Code § 845, all parties benefitting from the shared private driveway must contribute to its maintenance, and any shift in usage (such as for emergency access) must be agreed upon by those responsible for its upkeep. Furthermore, the proposed change to emergency access may require a new environmental review under the California Environmental Quality Act (Public Resources Code § 21000), as it could have significant effects on traffic, safety, and property use. We therefore request that these legal considerations be addressed before any changes to the development plan are finalized.

Thank you for your attention to this matter. We look forward to a resolution that considers the concerns of those responsible for the maintenance and use of these driveways.

Sincerely,
Mark and Ingrid Kovacs
Ingrid M. Kovacs, DMA
Reviews Editor-American String Journal
Violin/Viola

Arroyo Grande, CA 93420
Dr. Ingrid Kovacs, Online Instructor
American Military University | American Public University 111 W. Congress Street, Charles Town, WV 25414
Charles Town, WV
Dr. Ingrid Kovacs, Associate Assistant Professor
American College of Music
4742 N. 24th Street, Suite 300
Phoenix, AZ 85016

From: Susan Evard
To: public comment
Subject: Comment on 11/26 meeting agenda item 10.b Appeal Case 24-002; Date: Friday, November 22, 2024 8:04:43 PM
Dear City Council Members,
I live around the corner from the proposed development at 444 Lierly Lane. I am writing to express to you several concerns about this project. While I acknowledge the necessity to increase housing in the city, there are several issues with this particular location:

1. There is no public road access to the proposed development. The existing dirt ‘road’ is completely on the private property of a home on the corner Lierly Lane & E Cherry (dirt Cherry). The public easement is only 8 feet wide and contains several power poles, a fire hydrant and a mailbox right in the middle of it. It basically exists as utility easement, not a road. If the homeowner with the private road on their property installs a fence on the property line (which they have every right to do), no one in the new development or the current existing homes on Lierly Lane, would be able to access their homes.

2. The proposed Emergency Access is on a private driveway on Myrtle Dr. This is a private driveway, not a road. Currently, UPS trucks and delivery trucks don’t enter that driveway due to the narrow access.

3. At the previous Planning Commission meetings, it was pointed out that the home at 795 E Cherry was permitted to be built in appx. 2021-22, without installing the required curbs and gutters and without paving the road in front of the house. Also, I believe there is an 8 foot easement in front of the house which has been landscaped and a fence installed right up to the roadway.

There is no agricultural buffer between the home and the farm across “dirt Cherry.” If at some point, the city could get ‘dirt’ Cherry, as well as Lierly, paved and widened to code, like the adjacent neighborhood (Cherry Creek Estates), the entire area would be more amenable to future development.

I am fully supportive of adding much needed housing to our community. However, I feel strongly that any new development should follow City codes regarding road width, circulation, paved streets, as well as, installing curbs and gutters. It is essential for public safety and long term development. The current proposal does not meet those standards and so I urge you to deny the application.

Sincerely,
Susan Evard

If this Council disagrees with me and votes to approve this subdivision, then the city proposes to install an emergency access gate at the end of our shared driveway, so that the fire department can use an existing emergency easement to access the Lierly properties using our 20-foot-wide, paved shared driveway. I ask that you specify that the access be a solid gate, so that we would not be looking directly into someone’s backyard, and so that we don’t have to deal with aggressively barking dogs in that backyard, barking through open slats in a gate every time we enter our own home. The only access to our house is via our shared driveway. I ask that the gate be inaccessible to pedestrians. The emergency easement on our shared driveway is only a fire department right to pass on our private property in the event of an emergency, not a pedestrian walkway. If the gate has to swing open, it should swing onto the applicant’s lot, not ours. We have landscaped the dirt adjacent to the existing 6’ fence. If our landscaping or its irrigation is damaged, I ask that the developer be required to replace it, and I ask that the burden of maintaining the gate fall on the developers and their buyers, not upon us.

I ask you to affirm the denial of the subdivision on appeal, and to reject the proposed subdivision because it is wholly without minimum safe roadway infrastructure for the added traffic. It is inconsistent with the municipal code and with the existing neighborhood, and inconsistent with the concept that the city had in mind for the eventual development of the neighborhood.

I understand that the applicants are requesting that this appeal be continued into January. My preference is that the council deny the continuance and simply affirm the Planning Commission’s denial of the proposed subdivision, unless the City Council requires more time to prepare.

Sincerely,
David Pomeroy
Arroyo Grande

From: robin greene
To: public comment
Subject: Fwd: 444 Lierly Lane Appeal Case 24-002
Date: Saturday, November 23, 2024 8:06:01 AM
---------- Forwarded message ---------
From: robin greene >
Date: Fri, Nov 22, 2024 at 4:13 PM
Subject: 444 Lierly Lane Appeal Case 24-002
To: Caren Ray Russom <[email protected]>,
<[email protected]>, <[email protected]>, <[email protected]>, <[email protected]> I am writing to express to you several concerns about the proposed development at 444 Lierly Lane that was unanimously denied by the Planning Commission last month and now is being appealed to your council. While the city recognizes the need for additional housing, this project does not meet city engineering standards and policies if approved as submitted and is completely unsafe for vehicle travel on both East Cherry and Lierly Lane. City ordinance requires 20' wide roads
unless the city finds that there is no way to get wider access and that approving the narrow road would not detrimentally affect the welfare, health, or safety of the community and would not damage property.

At previous Planning Commission meetings on this request, one of the major issues with the proposal is the lack of safe road access at Lierly Lane and East Cherry. Lierly Lane access is complicated by the fact that there is an 8 foot easement that currently has a fire hydrant, power poles and a community mailbox on the easement, making it impassable. Residents currently must enter and exit Lierly by driving on an individual's private property which is creating unsafe conditions and damaging his property. In fact, this property owner could install a fence to prevent cars from traveling on his property which would restrict residents from even being able to enter and exit their homes.

To complicate it further, a home at 795 East Cherry
was permitted to be built without installing required curbs and gutters and without paving the road, creating a situation where cars cannot pass safely because of the narrow road.

This access is clearly substandard and does not follow city standards and certainly unsafe for 4 additional residences with potential for 5 ADU's and 20+ cars making multiple trips per day. This road wasn't designed for this type of density. The current situation is unsafe and doesn't follow city engineering standards and policies and this additional development would exacerbate this even further.

Emergency access easements were approved in 2007 for two private driveways on Myrtle Drive for the purpose of a multihome development that never occured. This proposed development included city standard wide streets, sidewalks and gutters and cul de sacs. These private driveways are not adequate for large fire trucks or other emergency vehicles. Currently, UPS trucks don't enter these driveways due to

the narrow access and private access for the residents. These driveways are so narrow that two cars are unable to pass each other.

The emergency access easement was approved in 2007 as a second emergency access point for a multihome development, not as a primary access point for a subdivision of one lot.

I hope the City Council will agree with Planning staff recommendations and Planning Commission's decision to deny this project. It clearly does not meet city standards and is unsafe. There is no reason to continue this hearing to a future date, nothing has changed to make the project acceptable.

Respecfully,
Robin Greene
Arroyo Grande

Item 11.a.

MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Andrew Perez, Planning Manager
SUBJECT: Preliminary Approval of Community Development Block Grant Projects for Year 2025
DATE: November 26, 2024
RECOMMENDATION:
1) Preliminarily approve funding recommendations for the City’s allocation of 2025 Community Development Block Grant (CDBG) funds as shown in Table 1; and 2) Find that this action is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3).

Table 1: Recommended 2025 CDBG Allocations
Project and Category
2024
Allocation
2025
Requested
Proposed
2025
Allocation
Public Services (15% Cap - $12,283)
5 Cities Homeless Coalition $12,283 $9,600 $9,600
Subtotal $12,283 $9,600 $9,600
Public Facilities (No Cap)
Curb Ramp and Sidewalk Improvement Project $56,749 $46,302 $46,302 Subtotal $56,749 $46,302 $46,302
Economic Development (No Cap)
Subtotal $0 $0 $0
Area Benefit (30% Cap - $24,567)
Subtotal $0 $0 $0
Housing Rehabilitation (No Cap)

Item 11.a.

City Council
Preliminary Approval of Community Development Block Grant Projects for Year 2025
November 26, 2024

Project and Category
2024
Allocation
2025
Requested
Proposed
2025
Allocation
$0 $0 $0
Administration (20% Cap - $12,851)
City Administration $0 $0 0
County Administration $10,646 $8,353 $8,353
Subtotal $10,646 $8,353 $8,353
Total $64,255
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:

The County of San Luis Obispo (the “County”) has estimated that $64,255 in CDBG funds will be available to the City in the Fall of 2025. This represents a decrease of $17,634 below last year’s allocation. The County will help administer the CDBG program for the City, which will reduce City staff time involved. County staff will be paid for these administrative services through the CDBG program funds allocated to the City. Pursuant to the Cooperation Agreement between the County and the City (Attachment 1), 13% of the total available CDBG program funds, or $8,353, will be deducted by the County to meet its obligations under the terms of the agreement for administrative costs. The City will absorb any administrative costs associated with administering CDBG funds to provide the greatest program benefits with this funding.

BACKGROUND:

The City Council approved a Cooperation Agreement with the County on June 16, 2023, for the joint participation in the CDBG Program for Fiscal Years 2024 through 2026 (Attachment 1). The City, as a participant in the Housing and Urban Development (HUD) designated Urban County program, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of three national objectives, including:

1. Benefit low- and moderate-income persons;

2. Aid in the prevention or elimination of slums or blight; or

3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare.

The County released a Notice of Funding Availability on September 3, 2024, and notified the public that the County and participating cities would accept applications for funding until October 6, 2024. 5 Cities Homeless Coalition (5CHC) was the only organization that submitted an application requesting funding from the City’s allocation of CDBG funds (Attachment 2). The request is described in greater detail below.

Item 11.a.

City Council
Preliminary Approval of Community Development Block Grant Projects for Year 2025
November 26, 2024

If the City Council is supportive of staff’s preliminary recommendations, they will be sent to the County for review to ensure eligibility for CDBG program funding. The County’s Homeless Services Oversight Council will review applications requesting funding from the Public Services category in January 2025. The City will be informed of the outcome of that review and it will be incorporated into staff’s final recommendation to the City Council, which is tentatively scheduled for March 2025.

ANALYSIS OF ISSUES:

Public Services
As stated in the Cooperative Agreement, only activities that can either individually or cumulatively receive more than $8,000 in CDBG funding will be considered due to the staff cost of processing such awards in compliance with federal requirements. The combination of strict CDBG regulations and reporting and availability of funding opportunities provided to non-profit organizations serving the Arroyo Grande community through the City’s Community Service Grant Program (CSGP) have resulted in very few applications requesting funding from this category.

Only one application was received requesting funding from this category for this program year. 5CHC’s application seeks funding to bolster its San Luis Obispo County Rapid ReHousing/Homeless Prevention Program. This program provides financial assistance to low-income households and individuals facing homelessness to quickly identify and resolve barriers to gaining or maintaining housing. Financial assistance includes emergency rental assistance to households that would otherwise be facing homelessness, deposit assistance, and case management. The goal of the program is to help families avoid homelessness and remain in their homes while simultaneously identifying options for secure, long-term, and stable housing that they can afford to retain.

The program objectives align with the San Luis Obispo Countywide Plan to Address Homelessness. The total amount of CDBG funds requested by 5CHC from local agencies is provided in Table 2.

Table 2: 5CHC Funding Requests by Agency
Agency Amount Requested
City of Arroyo Grande $9,600
City of Atascadero $3,600
City of Morro Bay $3,000
City of Paso Robles $17,150
City of Pismo Beach $5,000
City of San Luis Obispo $9,920
County of San Luis Obispo $13,000
Total $61,270
In previous years, the City Council has directed staff to prioritize the City’s available public service allocation of CDBG funding to support organizations and programs for homeless

Item 11.a.

City Council
Preliminary Approval of Community Development Block Grant Projects for Year 2025
November 26, 2024

services. The request from 5CHC aligns with the San Luis Obispo Countywide Plan to Address Homelessness, and therefore, staff recommends funding 5CHC’s request of 2025 funds for $9,600 to support its services for individuals facing homelessness.

Public Facilities
As no additional requests for other project categories were received, staff recommends allocating the remaining available funding from CDBG allocation to the Public Facilities category for the Curb Ramp and Sidewalk Improvement project. The total funding recommendation is $46,302, which is the remaining funding available after fulfilling the request from 5CHC and the County Administration required by the Cooperative Agreement. The project will improve curb ramps to ADA standards adjacent to streets being paved in conjunction with the annual Pavement Management Program. The use of CDBG funding furthers the objectives of the federal program, eliminating blight and addressing urgent community needs, while also allowing for the most efficient use of City’s Pavement Management Program budget.

The project manager of the Pavement Management Program will also administer and perform the required reporting for CDBG funds, which allows the City’s portion of the administrative funds to increase the funding for the Public Facilities category. This is consistent with the use of 2024 CDBG funds.

Administration
Administration funds are limited to a 20% cap of the total CDBG funding available.

Pursuant to the Cooperation Agreement between the County and the City, 13% of the total available CDBG funds, or $8,353, will be deducted by the County to meet its obligations under the terms of the agreement for administrative costs. The remaining $4,498 from this category, is recommended to be allocated to the Curb and Ramp and Sidewalk Improvement Project.

ALTERNATIVES:

The following alternatives are provided for the Council’s consideration:

1. Approve preliminary funding for the CDBG programs for the Year 2025, as proposed in Table 1;

2. Modify and approve preliminary funding for the CDBG programs for the Year 2025; or

3. Provide other direction to staff.

ADVANTAGES:

The recommended 2025 CDBG allocations fund important City priorities and are consistent with the Cooperation Agreement between the County and City. The City’s Community Service Grant Program provides an additional funding opportunity, separate from CDBG, for local public service programs that address unmet needs in the community.

Item 11.a.

City Council
Preliminary Approval of Community Development Block Grant Projects for Year 2025
November 26, 2024

DISADVANTAGES:

There are no disadvantages identified at this time.

ENVIRONMENTAL REVIEW:

The preliminary approval of allocations from the 2025 CDBG program is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3).) The allocation of funding itself will have no effect on the environment and environmental review will be conducted for each of the projects funding through this program, if necessary.

PUBLIC NOTIFICATION AND COMMENTS:

The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.

ATTACHMENTS:

1. Cooperation Agreement

2. 5CHC Application

,,._g

A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS

OBISPO AND THE CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION

IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE

HOME INVESTMENT PARTNERSHIPS PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT PROGRAM FOR FISCAL YEARS 2024 THROUGH 2026 THIS COOPERATION AGREEMENT is made and entered into on the date and year last written below, by and between the County of San Luis Obispo, a political subdivision of the State of California, hereinafter called "County," and the City of Arroyo Grande, a municipal corporation of the State of California, located in the County of San Luis Obispo, hereinafter called "City;" jointly referred to as "Parties".

WITNESS ETH
WHEREAS, in 1974, the U.S. Congress enacted, and the President signed a law entitled, The Housing and Community Development Act of 1974, herein called the "Act." The Act is omnibus legislation relating to federal involvement in a wide range of housing and community development activities and contains eight separate titles; and
WHEREAS, Title I of the Act is entitled "Community Development" and governs programs for housing and community development within metropolitan cities and urban counties or communities by providing financial assistance annually for area-wide plans and for housing, public services, and public works programs; and
WHEREAS, the Community Development Block Grant Program
(hereinafter referred to as "CDBG"), the HOME Investment Partnerships Act Program (hereinafter referred to as "HOME"), and the Emergency Solutions Grant Program (hereinafter referred to as "ESG") are consolidated under Title I of the Act; and
WHEREAS, the County has requested of the federal Department of Housing and Urban Development, hereinafter referred to as "HUD," designate the County as an "urban county;" and
WHEREAS, the County needs to requalify as an urban county and will be eligible to receive CDBG funds provided that the County's entitled cities 1 of 15
ATTACHMENT 1

Printed By: Nathan Lenski on 10/9/2024 1 of 16
Overview
Completed by [email protected] on 10/3/2024 3:55 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
Overview
Please provide the following information.

County of San Luis
Obispo
Public Service Grants
Program
Department of Social Services
Adult and Homeless Services Branch
PO Box 8119
San Luis Obispo, CA 93403-8119
[email protected]
For each Public Services (including Minor Home Repair) funding source, an overview is available that includes program description, federal award information, eligible applicants, eligible activities, eligible beneficiaries, and reporting in the County of San Luis Obispo Notice of Funding Availability, 2025 Action Plan:
 Section II.C for Community Development Block Grant (CDBG) Overview  Section II.D for Emergency Solutions Grant (ESG) Overview  Section II.E for HOME-TBRA Investment Partnerships Program (HOME) Overview  Section II.F for Permanent Local Housing Allocation (PLHA) Overview  Section II.H for General Fund Support (GFS) Overview
ATTACHMENT 2

Printed By: Nathan Lenski on 10/9/2024 2 of 16
A. Applicant Information
Completed by [email protected] on 10/6/2024 1:16 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
A. Applicant Information
Please provide the following information.

PRIMARY APPLICANT INFORMATION-LEAD AGENCY
A.1. Organization Name
5Cities Homeless Coalition
A.2. Type of Organization
Non-Profit
A.2.b. Please upload the following documentation:
 Attachment A - Proof of Active SAM.gov Registration *Required **No files uploaded
A.3. UEI Number: For more information, visit SAM.GOV
KR8JGGKBKEP9
A.4. Address
100 S 4TH ST GROVER BEACH, CA 93433
A.5. Is the organization faith based?
No
A.6. Date of Incorporation
03/03/2009
A.6.a. Please upload the following documentation:
 Attachment B – Incorporation Documents *Required
**No files uploaded
 Attachment C – Organization Mission Statement *Required **No files uploaded
A.7. Required Acknowledgement of Insurance Requirements. Has your organization read and understood the insurance requirements listed in “Example Exhibit D – General Conditions” in the Library? Yes
A.8. Annual Operating Budget

Printed By: Nathan Lenski on 10/9/2024 3 of 16
$7,360,000.00
A.9. Number of Paid Staff
52 A.10. Number of Volunteers
200

CONTACT INFORMATION
A.11. Contact Person Name

JANNA NICHOLS
A.12. Contact Person Title
Executive Director
A.13. Phone Number
(180) 547-1740
A.14. Email
[email protected]

Printed By: Nathan Lenski on 10/9/2024 4 of 16
B. Applicant Capacity
Completed by [email protected] on 10/6/2024 1:20 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
B. Applicant Capacity
Please provide the following information.

B.1. Describe the organization’s history of receiving and managing grants from County/State/Federal sources.

Currently 5CHC is contracted through 44 local, federal and state grants to provide nearly $7 million in services. Through multiple grant monitoring activities to review 5CHC program and expenditure compliance for all local, state and federal grants, 5CHC has consistently received high praise for program quality and outcomes; reporting; compliance; and timeliness; and has never received a significant finding in an audit. Through CARES Act CV funds, 5CHC expended more than $5 Million in services and facility development since 2021, including subcontracting with multiple other providers and ensuring their compliance. 5CHC is timely in providing required reports and its billing process, meeting all required expenditure deadlines. 5CHC's outcomes consistently exceed agreed upon program metrics.

B.2. Describe how the organization participates in HMIS, Coordinated Entry, and the San Luis Obispo County Continuum of Care.
5CHC has participated in HMIS since 2014 and has staff dedicated to this fulfill this activity in addition to program staff.

In the past year more than 5 of the Coalition’s staff have worked with the County to assess and invest in a new HMIS system, including the on-going HSOC Data Workgroup. 5CHC Executive Director is a member of the HMIS Project Steering Committee. The agency’s Executive Director is currently an active member of HSOC, the Continuum of Care oversite body. 5CHC staff regularly participate in all standing committees and work groups. 5CHC is an engaged HSOC member, far exceeding the meeting attendance threshold of the HSOC bylaws, for both committee and full HSOC meetings. Historically 5CHC’s Executive Director volunteered to serve as chair of both the Data/Finance and Service Coordination committees, and volunteered on the steering committee for the County's Homeless Services Strategic Plan.

Beginning in 2019 5CHC joined with CAPSLO to participate in Coordinated Entry as a key intake partner. Annually 5CHC has far exceeded the number of CE's completed per contract requirements. 5CHC staff are among the most active members of the HSOC Coordinated Entry Advisory Committee, and the various workgroups addressing Coordinated Entry reform efforts. 5Cities Homeless Coalition has been a regional lead in every Point in Time Count conducted in the county since 2013, helping to both plan for the count as well as ensure effective regional volunteer recruitment and implementation. In each count, 5CHC has dedicated 10 or more staff members to assist in the count. Recently 5Cities Homeless Coalition, working with the CoC, has re-initiated a Transitional-Age Youth Advisory Board. The Youth Board held its inaugural meeting, under 5CHC’s leadership, in September. The group is working to define it’s role, processes for YAB participation and membership, work plan topics and calendar, with the intent of presenting some recommendations to HSOC in the Spring of 2025.

B.3. Briefly describe your organization’s auditing requirements, including those for the proposed project.

As outlined in 2 CFR § 200.500 and 24 CFR § 5.801
5CHC complies with all applicable federal laws, statutes, and regulations including the uniform financial reporting standards (24 CFR § 5.801) and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). 5CHC annually engages multiple monitoring reviews for various government contracts. 5CHC has never received a significant finding in any monitoring review. 5CHC also contracts for an independent audit annually. For the past two years, since 2021-22 (due to increased federally sourced income) 5CHC has contracted for a

Printed By: Nathan Lenski on 10/9/2024 5 of 16
more rigorous “Single Audit”. 5CHC's Single Audit for 2022-23 is attached; as in the prior year, there were no significant findings by the auditor. 5CHC has engaged a local accounting firm, Glenn-Burdette, to undertake an audit for our most recent fiscal year 2023-24. This audit is expected to be completed by February 2025.

B.3.a. Please upload the following documentation:
 Attachment D - Most Recent Audit *Required
**No files uploaded
B.4. Describe the organization’s experience delivering related programs/projects.

Through three interim housing navigation centers and one drop-in access service center, 5Cities Homeless Coalition (5CHC) assists people experiencing homelessness and those at risk of homelessness to obtain and retain housing by offering a spectrum of wrap-around supportive services including coordinated entry and diversion (including funding for immediate needs and relocation); street outreach; emergency shelter and interim housing; and housing stabilization services to obtain or retain housing (including application fees, deposit, rent, past rent, utility assistance and case management). 5Cities Homeless Coalition began offering services in 2012, initially at a single office location. Since that time, 5CHC has expanded with a multi-service access center and three navigation centers. 5CHC’s programs have expanded in partnership with our community to include a comprehensive array of services to meet the needs of the continuum. 5CHC has built its program looking at best practices from multiple providers; including a special focus of hiring those with lived experience as homeless and/or incarcerated. 5CHC endeavors to build trust, develop a sense of community, and respect. We serve as a client advocate, reducing barriers to services, follow evidence based-models of care, motivational interviewing. See 5CHC's year-end service report (2023-24), and examples of recently submitted program reports (by funding source) in the supplemental documents.

B.5. How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations?
5CHC has several methods for verifying income. Initial steps include self-certification of income by the client during intake assessment. This is followed by documentation collection, in which clients provide proof of income (e.g. employment pay stubs, Cash-Aid report, child support, SSA Benefits award letter, etc.). If a client is working a cash-only job, we allow them to submit an employment verification form signed by their employer with appropriate contact information. Once documents are collected, case managers complete the Income Calculation sheet which calculates gross income for the household; calculations are then approved by the program supervisor. Annual gross income is used to determine AMI level based on household size. 5CHC understands documentation collection may be a barrier to some households and assists in whatever ways possible to obtain necessary documentation. Those verified to be currently homeless with no income documentation are presumed to be low-income. Re-determination for program eligibility occurs every 3 months for homelessness prevention clients and annualLY for rapid re-housing clients.

B.6. Briefly describe your agency’s record keeping system with relevance to the proposed project.

In keeping with our policies and procedures for this program, all client files are compiled and maintained according to a detailed program activity checklist, utilizing standard forms for all services. Included in this are reference notes for any required periodic updates or re-certifications. All applicable information is entered in HMIS at program entry, exit, and as appropriate for the project. 5CHC has staff dedicated to reviewing all client files regularly for accuracy and completeness. All payment requests include a detail of the client info, activity, funding source, and purpose. These requests for financial assistance become part of the client file and are cross referenced for appropriate documentation in the invoicing process. 5CHC also maintains a client walk-in and call log at our Access Center, noting the purpose of the call/visit. This is updated daily and is maintained by 5CHC’s Coordinated Entry, Resource and Referral Specialists. Data from this log is often used to cross-referenceprior contact with an individual who was not previously entered into a

Printed By: Nathan Lenski on 10/9/2024 6 of 16
project in HMIS by 5CHC. All files are maintained electronically on 5CHC’s secure server, which is securely backed up daily off-site.

B.7. Identify all budgeted funds for project related costs. Include leveraged funding to exhibit financial sustainability of the project beyond the grant term if awarded.

It should be noted that the sustainability of this program is wholly determined by funding levels. As the majority of fund are spent on direct financial assistance, averaging approximately $3,000 per household, the success of the program and its future sustainability, are dependent on funding support for which there are limited sources. Sources: CDBG, HOME, and CalAIM (HHIP 3). Additionally in-kind matching funds will be provided through case management services by Consortium members. The impact of CalAIM’s soon to roll-out “Transitional Rent” Community Support is not yet clear, as eligibility and guidelines are yet to be finalized.

B.8. Does your organization comply with the Generally Accepted Accounting Principles? As outlined in 2 CFR § 200
Yes
Required Acknowledgement for Federal Grants or Contracts B.9. Does your organization certify that, if awarded funds, it will comply with the requirements as shown as Example Exhibit D-General Conditions and Example Exhibit E- Special Conditions? Yes

Printed By: Nathan Lenski on 10/9/2024 7 of 16
C. Proposed Project & Project
Details
Completed by [email protected] on 10/6/2024 1:48 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
C. Proposed Project & Project Details
Please provide the following information.

C.1. Name of Proposed Project
Homeless Prevention – Countywide Services
C.2. Project/Program Address
100 S 4TH ST GROVER BEACH, CA 93433
C.3. Areas Served-Select all that apply
 City of Arroyo Grande
 City of Atascadero
 City of Grover Beach
 City of Morro Bay
 City of Paso Robles
 City of Pismo Beach
 City of San Luis Obispo
 Unincorporated Community
Name of Unincorporated Community:

All eligible communities in San Luis Obispo County.
 Countywide
C.4. Provide a brief narrative of the proposed project, including projected outcomes:
5CHC seeks to continue its highly successful Homeless Prevention program to help families at-risk of homeless remain in their home, with an anticipated 165 households receiving assistance. 5CHC's track record has demonstrated that less than 2% of those served in the prior 24 months have fallen into homelessness after receiving assistance.  Attachment E – If applicable, attach most recent annual performance report **No files uploaded
C.5. What is the level of need for this activity within SLO County? Please include data to support your answer.

Printed By: Nathan Lenski on 10/9/2024 8 of 16
It is abundantly documented that stable housing, health and self-sufficiency are the keys to addressing the challenges of homelessness. 5CHC is a community leader in providing these services to residents of San Luis Obispo County who are experiencing homelessness or who are at-risk; however, we are seeing an alarming spike in requests for assistance. According to a 2022 data analysis by Porch, an online home improvement and home-buying advice website, the San Luis Obispo area is the now second least affordable small metro area in the entire United States. It is estimated that, just since the on-set of COVID, that area rental rates have increased more than 30%. The high cost of housing here in San Luis Obispo County is approximately 53% higher than the national average, according to Zillow with the median rental rate having increased $400 One of the six policy recommendations made in the UCSF study, California Statewide Study of People Experiencing Homelessness, is to “expand targeted homelessness prevention (e.g., financial support, legal assistance) at service settings (e.g., social service agencies, healthcare settings, domestic violence services, community organizations) for both leaseholders and non-lease holders. Expand prevention and transition services at institutional exits (jails, prisons). Expand and strengthen eviction protections.” More than 80% of participants in this study, who were experiencing homelessness, believed receiving a one-time payment of $5,000- $10,000 would have prevented their homelessness. Those experiencing homelessness who lack rental history, have poor credit, lower income, or criminal history are especially challenged in the current housing market. 5CHC has utilized landlord incentives in prior projects and it has proved to be a vital component to secure housing for this population. 5CHC has assisted 77 individuals re-gain housing, who would not have otherwise been able to secure housing, with the landlord incentive program. Beyond assisting with rental assistance to prevent eviction, 5CHC also puts considerable resources towards utility assistance, car repairs, food assistance, etc. that are often symptomatic of growing financial instability. Without early intervention these issues can easily compound and lead to increased housing instability and risk of homelessness. For the current year these requests have skyrockets, as several utility assistance programs were cut (both federally and by the State). In fiscal year 2023-24, 5CHC invested more than $500,000 in direct financial assistance, plus case management services, to help 479 residents (206 households) throughout San Luis Obispo County to keep their home and not fall into homelessness (see 5CHC’s year-end report fy 23-24). The average investment per household is less than $2,800. In tracking the outcomes of this program, less than 2% of those served in the last 24 months have fallen into homelessness. 5CHC attempted to include multiple hyperlinks in this response to provide requested data. These hyperlinks are available upon request.

C.5.a. Please upload the following documentation:
 Attachment F – Timeline: Attach a timeline for key steps of project implementation. *Required **No files uploaded
C.6. Is this effort new, continuing, or expanding? Please describe.

While this is a continuing program, 5CHC is seeking increased support. For the current fiscal year (24-25) funding for homeless prevention services was reduced by more than $200,000. This equates to approximately a reduction in 5CHC’s ability to assist approximately 75 families.

C.7. Describe how the project will align with a (or multiple) Line(s) of Effort to support the San Luis Obispo Countywide Plan to Address Homelessness (2022-2027).

The proposed project is directly aligned with Line of Effort 2 and Line of Effort 3 in the plan. Line of Effort 2: Focus efforts to reduce or eliminate the barriers to housing stability for those experiencing homelessness or at risk of homelessness, including prevention, diversion, supportive services, and housing navigation efforts. In particular this program addresses Line of Effort 2.D. which calls for preventing “homelessness through expanded diversion efforts (also known as housing problem solving or family reunification) and homeless prevention capacity.” In order to stem the flow of those falling into homelessness in our county, and reach the County’s goal of reducing homelessness by 50%, additional resources are necessary to ensure fewer people enter the homeless services system. Homeless

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prevention is one of the most cost-effective strategies to reduce the incidence of homelessness in a community.

According to the 2023 study by Notre Dame University’s Wilson Sheehan Lab for Economic Opportunities (LEO), in addition to helping individuals and families maintain their housing, the LEO study suggests this community-wide prevention program is cost-effective and yields benefits to the broader community. Researchers estimated that the Homelessness Prevention System produces $2.47 in estimated benefits for every $1 dollar spent on emergency financial assistance. 5CHC attempted to include multiple hyperlinks in this response to provide requested data. These hyperlinks are available upon request.

C.8. Select all population(s) expected to be served through this project:
 Adults with children
 Adults without children
 Elderly/Senior
 Parenting Youth
 Persons Experiencing Chronic Homelessness
 Persons At Risk of Homelessness
 Veterans
 Domestic Violence Survivors
 Persons with Disabilities
 Unaccompanied Youth (under 25 years of age)
 Individuals with Co-occurring Disorders (Substance Use and Mental Health)  Low – Moderate Income Persons or Households
C.9. How does your program/service complement and collaborate with existing efforts in the County? Describe how the program/project will increase capacity of services/housing for persons experiencing homelessness and at-risk persons in the County.
5CHC Homeless Services program is integrated in the local Continuum of Care (CoC), focusing on collaboration and strategic action. Homeless Prevention strategies are one of the initial efforts provided, throughout the compendium of services. 5CHC receives referrals from agencies across the service continuum, not solely those who provide Coordinated Entry assessments. In an effort to build core competencies of service providers within the CoC, 5CHC collaborates with area partners on evidence-based trainings (Mental Health First Aid, Trauma-Informed Care, Motivational Interviewing, etc.) 5CHC also has a program of providing staff trainings monthly with other service professionals and partner agencies. 5CHC seeks to streamline services through collaborative work with service providers throughout the County. By coordinating efforts and providing consistent services throughout the County, 5CHC ensures the ability to maximize resources and prevent duplication of services and benefits.

C.10. Describe any consultation with local jurisdictions to gain support for the project. Describe any support you have from local jurisdictions.

Please see the attached letters of support from South County cites of Grover Beach, Pismo Beach and Grover Beach.

While 5CHC works most closely with these jurisdictions, 5CHC homeless prevention efforts have been provided

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county-wide, as demonstrated in the table below. 2023-24 Homeless Prevention Assistance Per Jurisdiction Arroyo Grande Households: 33 Total: $134,173 % of Dollars Spent in this Jurisdiction: 26% Pismo Beach Households: 8 Total:
$20,920 % of Dollars Spent in this Jurisdiction: 4% SLO Households: 23 Total: $83,169 % of Dollars Spent in this Jurisdiction: 16% Morro Bay Households: 5 Total: $22,423 % of Dollars Spent in this Jurisdiction: 4% Atascadero Households: 10 Total: $30,292 % of Dollars Spent in this Jurisdiction: 6% Paso Robles Households: 38 Total $144,665 % of Dollars Spent in this Jurisdiction: 28% County Households: 18 Total: $75,500 % of Dollars Spent in this Jurisdiction:
15%
 Attachment G – Letters of Support: Please attach any letters of support or commitment from local governments or community partners.
**No files uploaded
C.11. Describe how you will ensure that the proposed project is accessible to communities of color which are disproportionately impacted by homelessness, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities. If you have previously received a grant to serve any of the affected communities, please provide a brief description of those grant activities and the outcomes you achieved. 5CHC has a policy of promoting inclusiveness and diversity to enrich its programmatic effectiveness, which is reflected in the composition and language skills of our staff. 5CHC has received multiple awards through UnDocuSupport, and worked extensively on the 2020 Census to survey hard-to-reach populations. 5CHC is a member of the Diversity Coalition San Luis Obispo County. 5CHC maintains strong partnerships with other members of the UndocuSupport Coalition and fosters relationships with new and emerging efforts to serve the immigrant population, such as Immigrant Hope – Arroyo Grande.

C.13. Indicate the predicted, unduplicated performance outcome listed below:

Population Number of Individuals
Served
Number of Households
Served
Number of unsheltered persons to become sheltered
Number of people experiencing homelessness to be
entering permanent housing
Number of people experiencing Chronic Homelessness
served
Number of persons At-Risk of Homelessness served 426 165 Number of Unaccompanied Youth served
Number of Youth At-Risk of Homelessness served
Number of persons in families with children served
Total 426 165

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D. Funding & Eligible Activities
Completed by [email protected] on 10/6/2024 2:07 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
D. Funding & Eligible Activities
Please provide the following information.

D.1. Total Funding Requested
$881,049.00
D.1.a. Please upload the following documentation:
 Attachment H – Budget , Leveraged-Funds, and Budget Narrative: Attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. Please include the value of any matching funding. *Required
**No files uploaded
D.2. Are you requesting HOME-TBRA funds?
Yes
D.2.a. Amount of HOME-TBRA funds requested:
$769,779.00
D.2.b. Estimated number of unduplicated persons to benefit from HOME-TBRA funds:
372
D.2.c. Estimated number of unduplicated households to benefit from HOME-TBRA funds:
144
D.2.d. Provide proposed funding amounts and approximate number of households to be served:

Funding Type Amount Approximate Households Served
Rental Subsidy $0.00 371
Utility Deposit Subsidy $0.00
Security Deposit Subsidy $0.00
Total $0.00 371
D.2.e. Please describe your organization’s client application, intake, and preliminary assessment process. 5CHC is a member of the Coordinated Entry collaborative, a system utilized by Homeless Service Providers throughout the County that provides a standardized intake assessment and referrals to ensure a more consistent and streamlined experience for those seeking services. During this initial intake, clients complete a comprehensive needs assessment, identify barriers to employment or housing, and develop an immediate action plan. Additionally, this assessment provides an opportunity to identify what services or resources a client is already connected to in an effort to reduce duplication of services. Clients are screened for homeless status (homeless certification forms) and income eligibility.

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D.2.f. Describe your organizational collaboration with other local organizations to assist TBRA income eligible households.
5CHC engages with a broad spectrum of community partners to provide housing assistance, working extensively with the more than 20 member organizations of the Supportive Housing Consortium. In particular 5CHC partners with ECHO and CAPSLO, as part of the coordinated entry system. Additionally, 5CHC has built an even more extensive referral network with the Legal Assistance Foundation, and Family Resource Centers throughout the County, and Familiy Care Network. 5CHC has become the hub for Rapid Re-housing and Homeless Prevention services, serving clients from San Miguel to Cambria to Nipomo with the help of our partners. This referral network has allowed us to maximize our resources, coordinate efforts, and prevent duplication of services and benefits.

D.2.g. HOME-TBRA Matching Funds
Funding Source Amount
In-Kind Case Management - Supportive Housing Consortium Estimate $38.57/hour (including fringe) X 500 Hours
$192,445.00
Total $192,445.00
Please upload the following documentation:
 Attachment I – Match Certification Letter: 25% match required for HOME TBRA *Required **No files uploaded
 Attachment J – HOME-TBRA Policies and Procedures
**No files uploaded
D.3. Are you requesting CDBG funds?
Yes
D.3.a. Amount of CDBG funds requested:
$9.00
D.3.b. Please indicate the amount you are requesting for each jurisdiction:

Jurisdiction Amount
Arroyo Grande $9,600.00
Atascadero $3,600.00
Morro Bay $3,000.00
Paso Robles $17,150.00
Pismo Beach $5,000.00
San Luis Obispo $9,920.00
County $13,000.00
Total $61,270.00
D.3.c. Estimated number of unduplicated persons to benefit from CDBG funds:
30 D.3.d. Estimated number of unduplicated households to benefit from CDBG funds:
11

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D.3.e. Please select the national objective that best applies to the proposed project.

Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" for more information regarding CDBG national objectives.

Low Moderate Income
LOW/MODERATE INCOME: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective.

Limited Clientele
D.3.f. Identify all eligible activities that apply to the proposed project:
 Public Services -General
 Operating Costs of Homeless/AIDS Patients Programs
 Senior Services
 Handicapped Services
 Legal Services
 Youth Services
 Transportation Services
 Substance Abuse Services
 Services for Battered and Abused Spouses
 Crime Awareness or Neighborhood Cleanups
 Fair Housing Activities
 Tenant/Landlord/Housing Counseling
 Child Care Services
 Health Services
 Services for Abused and Neglected Children
 Mental Health Services
 Job Training and Job Placement Services
 Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits  Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises)  Minor Home Repair
D.3.g. Explain how the proposed project meets the selected National Objective:

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Assistance will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference: §570.208(a)(2)(i)(A) Additionally, as some assistance will be provided to those of imminent threat of homelessness, 5CHC's program additionally requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. Reference: §570.208(a)(2)(i)(B) and (C) D.3.h. Will the services offered by your organization increase or expand as a result of CDBG assistance? Yes
Explain how your services will increase or expand as a result of CDBG assistance:

While this is a continuing program, 5CHC is seeking increased support. For the current fiscal year (24-25) funding for homeless prevention services was reduced by more than $200,000. This equates to approximately a reduction in 5CHC’s ability to assist approximately 75 families.

D.3.i. Describe how the project will directly benefit the populations identified.

Funding will be used to provide short-term rental assistance, coupled with supportive services, to enable low-income families to remain in their home and not fall into homelessness. 5CHC has documented that less than 2% of those served in the last 24 months in this program have fallen into homelessness.

D.4. Are you requesting PLHA funds?
No
D.5. Are you requesting ESG funds?
No
D.6. Are you requesting General Fund Support funds?
No

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E. Required Documents
Completed by [email protected] on 10/6/2024 2:08 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
E. Required Documents
Please provide the following information.

Documentation
 Attachment L – Supplemental Documentation
**No files uploaded

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Submit
Completed by [email protected] on 10/6/2024 2:08 PM Case Id: 30246
Name: 5Cities Homeless Coalition - 2025
Address: 100 S 4TH ST, GROVER BEACH, CA 93433
Submit
Please provide the following information.
 The applicant certifies that all information contained in this application, and supporting documentation, given for the purpose of obtaining assistance, is true and complete to the best of the applicant’s knowledge.  I hereby certify that our organization has complied with all applicable laws and regulations pertaining to the application and is an eligible applicant for the requested funding.The organization proposes to provide the program services or complete the project identified in this application. If this application is approved and this organization receives the requested funding this organization agrees to adhere to all relevant Federal, State, and local regulations and other assurances as required by the Commission.
 I hereby certify that the organization is fully capable of fulfilling its obligation under this application, as stated herein.
 I further certify that the information provided in this Funding Application is correct, accurate, and complete.

In addition, the content of the application shall be incorporated as part of the written agreement and, as such, will be used to monitor performance. Activities, commitments, and representations described in the written agreement that are not subsequently made a part of the program/project as funded shall be considered a material contract failure and may result in a repayment of all awarded funds and/or suspension from participation in future funding rounds.

Authorized Representative Signature
Janna Nichols
Electronically signed by [email protected] on 10/6/2024 2:08 PM Authorized Representative Title
Executive Director