City Council Meeting - November 26, 2024
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a
Closed Session Announcements
City Attorney Rosen will announce any reportable action from the following meeting:
November 26, 2024
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case
5.b
Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a
Mayor's Commendations Recognizing The Pick Family, Arroyo Grande Lions Club, and Trevor Weiger - Rancho Hoops Public Art Project
1. Mayors Commendation_Pick Family.pdf
2. Mayors Commendation_TW(1).pdf
3. Mayors Commendation_LC(1).pdf
6.b
City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a
MAYOR RAY RUSSOM:
California Joint Powers Insurance Authority (CJPIA)
Five Cities Fire Authority
San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other
7.b
MAYOR PRO TEM GUTHRIE:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.c
COUNCIL MEMBER BARNEICH:
Audit Committee
Homeless Services Oversight Council (HSOC)
Zone 3 Water Advisory Board
Other
7.d
COUNCIL MEMBER GEORGE:
Five Cities Fire Authority
Visit SLO CAL Advisory Board
Other
7.e
COUNCIL MEMBER SECREST:
Air Pollution Control District (APCD)
South County Chambers of Commerce Governmental Affairs Committee Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to register to join the webinar:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA After registering, you will receive a confirmation email containing information about joining the webinar.
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 1 minute or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members. • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a
Cash Disbursement Ratification
1. CC 2024-11-26 Cash Disbursement Ratification.pdf
2. CC 2024-11-26 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2024-11-26 Attachment 2 - Cash Disbursement Ratification.pdf (VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of October 16 through October 31, 2024.
9.b
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
1. CC 2024-11-26 FY 2024-25 First Quarter Financial Status Report and Request to Approve 12 Budget Adjustment Requests.pdf
2. CC 2024-11-26 Attachment 1 - Fiscal Year 2024-25 First Quarter Financial Status Report.pdf (VALENTINE)
Recommended Action:
Receive and file the Fiscal Year 2024-25 First Quarter Financial Status Report and approve Budget Adjustment Requests.
9.c
Approval of Minutes
1. CC 2024-11-26 Approval of Minutes_Nov12_2024.pdf
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of November 12, 2024, as submitted.
9.d
Accept the Public Safety Camera System Project, PW 2023-10
1. CC 2024-11-26 Public Safety Camera System NoC.pdf
2. CC 2024-11-26 Attachment 1 - NOC.pdf
(ROBESON)
Recommended Action:
1) Accept improvements as constructed by ADT Commercial, LLC (ADT), in accordance with the specifications for the Public Safety Camera System (PSCS) Project, PW 2023-10; 2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
9.e
Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02
1. CC 2024-11-26 Cornwall Waterline Replacement Award.pdf
2. CC 2024-11-26 Attachment 1 - Cornwall Waterline Bid Opening Log Sheet.pdf
3. CC 2024-11-26 Attachment 2 - Proposed agreement.pdf
(ROBESON)
Recommended Action:
1) Authorize the City Manager to execute a construction contract for the Cornwall Waterline Replacement Project to The J.F. Will Company, Inc. (”JF Will”) for $611,654.59 subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; 2) Authorize the City Manager to approve change orders of 10% of the contract amount, $61,165.46, for unanticipated costs during the construction phase of this Project; and 3) Find the action exempt from the California Environmental Quality Act under the Class 1 and Class 2 exemptions.
9.f
Monthly Water Supply and Demand Update
1. CC 2024-11-26 Monthly Water Supply and Demand Update.pdf
2. CC11-26-2024 Attachment 1 - Monthly Operations Report_s.pdf
3. CC 11-26-2024 Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 11-26-2024 Attachment 3 - Monthly Water Use Comparison.pdf
5. CC 11-26-2024 Attachment 4 - Deep Well Index level.pdf (ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.g
General Plan Update Progress Report – November 2024
1. CC 2024-11-26 General Plan Update Progress Report.pdf (PEDROTTI)
Recommended Action:
Receive and file an update on the Comprehensive General Plan Update project.
10. PUBLIC HEARINGS
10.a
Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
1. CC 2024-11-26 Utility Box Painting Round 3.pdf
2. CC 2024-11-26 Attachment 1 - Resolution.pdf
3. CC 2024-11-26 Attachment 2 - Applications with Proposed Designs_Redacted.pdf
4. CC 2024-11-26 Attachment 3 - Utility Box Locations.pdf
5. CC 2024-11-26 Attachment 4 - Draft Minutes of the October 7, 2024 ARC Meeting.pdf (PEDROTTI)
Recommended Action:
1) Adopt a Resolution approving a Public Art Project to paint utility boxes, accepting donations of time and materials, and waiving permit application fees; and 2) Determine that painting of utility boxes is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 of the State CEQA Guidelines.
10.b
Appeal Case 24-002; Appeal of Planning Commission Denial of Tentative Parcel Map 23-001; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen and Jeanne Helphenstine; Representative – MBS Land Surveys
1. CC 2025-01-14 APL 24-002 Lierly Continuance.pdf
2. CC 2024-11-26 Attachment 1 - Request for Continuance Email_Redacted.pdf
3. CC 2024-11-26_10b Supplemental 1_Redacted.pdf
(PEDROTTI)
Recommended Action:
Continue the public hearing to a date certain of January 14, 2025 at the request of the appellant.
11. BUSINESS ITEMS
11.a
Preliminary Approval of Community Development Block Grant Projects for Year 2025
1. CC 2024-11-26 Preliminary CDBG Recommendations.pdf
2. CC 2024-11-26 Attachment 1 - Cooperation Agreement.pdf
3. CC 2024-11-26 Attachment 2 - 5CHC Application.pdf
(PEDROTTI)
Recommended Action:
1) Preliminarily approve funding recommendations for the City’s allocation of 2025 Community Development Block Grant (CDBG) funds as shown in Table 1; and 2) Find that this action is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3).
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda.
Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org
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