City Council Meeting - November 26, 2024
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a
Closed Session Announcements
November 26, 2024
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case City Attorney Rosen announced that there was no reportable action.
5.b
Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a
Mayor's Commendations Recognizing The Pick Family, Arroyo Grande Lions Club, and Trevor Weiger - Rancho Hoops Public Art Project
1. Mayors Commendation_Pick Family.pdf
2. Mayors Commendation_TW(1).pdf
3. Mayors Commendation_LC(1).pdf
Mayor Ray Russom read and presented a Mayor's Commendations to the Lion's Club, The Pick Family and Trevor Weiger for their contribution to the Rancho Hoops Public Art Project.
6.b
City Manager Communications
Assistant City Manager/Public Works Director Robeson commented on the Holiday Parade and Jingle Bell Dash events coming up on December 1st; the new edition of the City's newsletter Arroyo Grande Gazette; and announced the promotion of FCFA Fire Captain Ian Bennet and also his selection as Firefighter of the Year, .
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a
MAYOR RAY RUSSOM:
California Joint Powers Insurance Authority (CJPIA)
Five Cities Fire Authority
San Luis Obispo County Mayor's Meeting
South San Luis Obispo County Sanitation District (SSLOCSD) Other - Mayor's Consortium for Vandenberg Air Space Base
7.b
MAYOR PRO TEM GUTHRIE:
County Water Resources Advisory Committee (WRAC)
Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT) Integrated Waste Management Authority Board (IWMA)
REACH Economic Development Roundtable
Other
7.c
COUNCIL MEMBER GEORGE:
Five Cities Fire Authority
Visit SLO CAL Advisory Board
Other
7.d
COUNCIL MEMBER SECREST:
Air Pollution Control District (APCD)
South County Chambers of Commerce Governmental Affairs Committee Other - SLO County Economic Forecast; Mayor's Meeting; HSOC; Zone 3 Advisory Committee
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell; and Marlea Harmon. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Mayor Ray Russom asked staff for clarification on Item 9.g. Community Development Director Pedrotti responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell and Mike Harris. No further public comments were received.
Moved by
Council Member George
Seconded by
Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action.
AYES (4)
Mayor Ray Russom, Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie ABSENT (1)
Council Member Barneich
Passed (4 to 0)
9.a
Cash Disbursement Ratification
1. CC 2024-11-26 Cash Disbursement Ratification.pdf
2. CC 2024-11-26 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2024-11-26 Attachment 2 - Cash Disbursement Ratification.pdf Reviewed and ratified the listing of cash disbursements for the period of October 16 through October 31, 2024.
9.b
Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
1. CC 2024-11-26 FY 2024-25 First Quarter Financial Status Report and Request to Approve 12 Budget Adjustment Requests.pdf
2. CC 2024-11-26 Attachment 1 - Fiscal Year 2024-25 First Quarter Financial Status Report.pdf Received and filed the Fiscal Year 2024-25 First Quarter Financial Status Report and approve Budget Adjustment Requests.
9.c
Approval of Minutes
1. CC 2024-11-26 Approval of Minutes_Nov12_2024.pdf
Approved the minutes of the Regular City Council Meeting of November 12, 2024, as submitted.
9.d
Accept the Public Safety Camera System Project, PW 2023-10
1. CC 2024-11-26 Public Safety Camera System NoC.pdf
2. CC 2024-11-26 Attachment 1 - NOC.pdf
1) Accepted improvements as constructed by ADT Commercial, LLC (ADT), in accordance with the specifications for the Public Safety Camera System (PSCS) Project, PW 2023-10; 2) Directed staff to file a Notice of Completion; and
3) Authorized release of retention thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
9.e
Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02
1. CC 2024-11-26 Cornwall Waterline Replacement Award.pdf
2. CC 2024-11-26 Attachment 1 - Cornwall Waterline Bid Opening Log Sheet.pdf
3. CC 2024-11-26 Attachment 2 - Proposed agreement.pdf
1) Authorized the City Manager to execute a construction contract for the Cornwall Waterline Replacement Project to The J.F. Will Company, Inc. (”JF Will”) for $611,654.59 subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; 2) Authorized the City Manager to approve change orders of 10% of the contract amount, $61,165.46, for unanticipated costs during the construction phase of this Project; and 3) Found the action exempt from the California Environmental Quality Act under the Class 1 and Class 2 exemptions.
9.f
Monthly Water Supply and Demand Update
1. CC 2024-11-26 Monthly Water Supply and Demand Update.pdf
2. CC11-26-2024 Attachment 1 - Monthly Operations Report_s.pdf
3. CC 11-26-2024 Attachment 2 - Lopez Reservoir Storage Projection.pdf
4. CC 11-26-2024 Attachment 3 - Monthly Water Use Comparison.pdf
5. CC 11-26-2024 Attachment 4 - Deep Well Index level.pdf Received and filed the Monthly Water Supply and Demand Update.
9.g
General Plan Update Progress Report – November 2024
1. CC 2024-11-26 General Plan Update Progress Report.pdf Received and filed an update on the Comprehensive General Plan Update project.
10. PUBLIC HEARINGS
10.a
Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
1. CC 2024-11-26 Utility Box Painting Round 3.pdf
2. CC 2024-11-26 Attachment 1 - Resolution.pdf
3. CC 2024-11-26 Attachment 2 - Applications with Proposed Designs_Redacted.pdf
4. CC 2024-11-26 Attachment 3 - Utility Box Locations.pdf
5. CC 2024-11-26 Attachment 4 - Draft Minutes of the October 7, 2024 ARC Meeting.pdf Community Development Director Pedrotti introduced the item. Assistant Planner Gropen presented the item. Assistant City Manager/Public Works Director Robeson responded to questions from Council.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.
Council thanked the artists for their work and discussion ensued regarding support for waiving fees.
Moved by
Council Member George
Seconded by
Council Member Secrest
1) Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A PUBLIC ART PROJECT TO PAINT UTILITY BOXES, ACCEPTING DONATIONS OF TIME AND MATERIALS, WAIVING PERMIT APPLICATION FEES, AND FINDING THE PROJECT EXEMPT FROM CEQA; LOCATION – CITYWIDE; APPLICANT – SHIRLEY HORACEK, ARROYO GRANDE PUBLIC ART"; and
2) Determined that painting of utility boxes is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 of the State CEQA Guidelines.
AYES (4)
Mayor Ray Russom, Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie ABSENT (1)
Council Member Barneich
Passed (4 to 0)
10.b
Appeal Case 24-002; Appeal of Planning Commission Denial of Tentative Parcel Map 23-001; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen and Jeanne Helphenstine; Representative – MBS Land Surveys
1. CC 2025-01-14 APL 24-002 Lierly Continuance.pdf
2. CC 2024-11-26 Attachment 1 - Request for Continuance Email_Redacted.pdf
3. CC 2024-11-26_10b Supplemental 1_Redacted.pdf
Mayor Ray Russom declared a conflict of interest due to the proximity of her residence to the project and left the meeting. Mayor Pro Tem Guthrie presided.
Community Development Director Pedrotti commented on the request from the appellant to continue the hearing to a date certain of January 14, 2024.
Mayor Pro Tem Guthrie opened the public hearing. Upon hearing no public comments, Mayor Pro Tem Guthrie closed the public hearing.
Moved by
Mayor Pro Tem Guthrie
Seconded by
Council Member Secrest
Continue the public hearing to a date certain of January 14, 2025 at the request of the appellant.
AYES (3)
Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie ABSENT (2)
Mayor Ray Russom, and Council Member Barneich
Passed (3 to 0)
11. BUSINESS ITEMS
11.a
Preliminary Approval of Community Development Block Grant Projects for Year 2025
1. CC 2024-11-26 Preliminary CDBG Recommendations.pdf
2. CC 2024-11-26 Attachment 1 - Cooperation Agreement.pdf
3. CC 2024-11-26 Attachment 2 - 5CHC Application.pdf
Mayor Ray Russom rejoined the meeting. Community Development Director Pedrotti introduced the item. Planning Manager Perez presented the item.
Mayor Ray Russom invited public comment. Speaking from the public was Jeff Lee. No further public comments were received.
Moved by
Council Member Secrest
Seconded by
Mayor Pro Tem Guthrie
1) Preliminarily approve funding recommendations for the City’s allocation of 2025 Community Development Block Grant (CDBG) funds as shown in Table 1; and 2) Find that this action is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3).
AYES (4)
Mayor Ray Russom, Council Member George, Council Member Secrest, and Mayor Pro Tem Guthrie ABSENT (1)
Council Member Barneich
Passed (4 to 0)
12. COUNCIL COMMUNICATIONS
Mayor Ray Russom wished all a good Thanksgiving and invited the public to the December 10th City Council Reorganization meeting.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 6:58 p.m.