CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, December 10, 2024, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
Recommended Action:
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS, ELECTION MATTERS, AND CITY COUNCIL REORGANIZATION
6.a City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
6.b Presentation to Outgoing Council Members Kristen Barneich and Lan George and Opportunity for Comments
(DOWNING)
NOVEMBER 5, 2024 ELECTION MATTERS AND CITY COUNCIL REORGANIZATION
6.c Declaration of Results of the November 5, 2024 Consolidated General Municipal Election Recommended Action:
Adopt a Resolution declaring the official results of the General Municipal Election held on November 5, 2024, and the final Certificates of the Canvass.
6.d Swearing-In Ceremony and Seating of Newly Elected Officers The City Clerk will administer the Oath of Office and present Certificates of Election to Mayor Caren Ray Russom, Council Member Jamie Maraviglia, and Council Member Aileen Loe.
6.e Comments by Newly Elected Officials
Comments by Council Member Maraviglia, Council Member Loe, and Mayor Ray Russom.
RECESS: A brief reception will be held.
RECONVENE: To consider all remaining items on the City Council Agenda.
ROLL CALL: Council Members Loe, Maraviglia, Secrest, Guthrie, and Mayor Ray Russom
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to register to join the webinar: https://arroyograndeorg.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA •
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your
comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you. • It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 1 minute or less.
• Your comments should be directed to the Council as a whole and not directed to individual Council members.
• Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of October 16 through October 31, 2024.
9.b Statement of Investment Deposits for October 2024
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of October 31, 2024, as required by Government Code Section 53646(b).
9.c Authorization to Execute Agreements with the California Department of Tax and Fee Administration and Authorize the Examination of Transactions and Use Tax Records (VALENTINE)
Recommended Action:
1) Adopt a Resolution authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration (CDTFA) for implementation of a Local Transactions and Use Tax, in substantially final form, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2) Adopt a Resolution authorizing the examination of Transactions and Use Tax records, in
substantially final form, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 3) Authorize the City Manager to amend the agreement with Hinderliter, De Llamas, and Associates (HdL Companies) for continued Transactions and Use tax Audit and Information Services.
9.d Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of November 26, 2024, as submitted.
9.e 2025 City Council Regular Meeting Schedule
(DOWNING)
Recommended Action:
Adopt a Resolution establishing the 2025 City Council regular meeting schedule.
9.f Resolution Updating the Policy for the Distribution of Tickets and Passes Pursuant to Title 2, Section 18944.1 of the California Code of Regulations (DOWNING)
Recommended Action:
1) Adopt a Resolution updating the Tickets and Passes Distribution Policy, a policy governing the receipt and distribution of tickets and passes pursuant to Title 2, Section 18944.1 of the California Code of Regulations; and
2) Make findings that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.)
9.g Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 (ROBESON)
Recommended Action:
1) Adopt a Resolution authorizing the City Manager to execute a construction contract for the Traffic Way Bridge Replacement Project to Granite Construction Company in the amount of $10,799,051, subject to any minor technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 2) Adopt a Resolution authorizing the City Manager to execute a construction management agreement for the Traffic Way Bridge Replacement Project to Filippin Engineering, Inc. in the amount of $1,121,955, subject to any minor technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney.
9.h Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units
(PEDROTTI)
Recommended Action:
1) Adopt the Ordinance amending Section 16.52.150 of the Arroyo Grande Municipal Code; and
2) Find that this action is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17
10. PUBLIC HEARINGS
None.
11. BUSINESS ITEMS
11.a Selection of Council Member Secrest as Mayor Pro Tem (MATSON)
Recommended Action:
Appoint Council Member Secrest as the Mayor Pro Tem for the next one-year period, pursuant to City Council policy.
11.b Appointment of Council Members to Regional and Local Boards and Committees (MATSON)
Recommended Action:
1) Make appointments for the next two-year period to the regional and local boards and committees with Council representation; and
2) Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website.
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo
Grande’s Government Access Channel 20.
Item 6.c.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Declaration of Results of the November 5, 2024 Consolidated General Municipal Election
DATE: December 10, 2024
RECOMMENDATION:
Adopt a Resolution declaring the official results of the General Municipal Election held on November 5, 2024, and the final Certificates of the Canvass.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact associated with the recommended action. An invoice for the costs to conduct the election has not yet been received from the County of San Luis Obispo; however, anticipated expenses estimated at $55,000 have been included in the FY 2024-25 Legislative and Information Services Department Budget.
BACKGROUND:
On November 5, 2024, a General Municipal Election was held in the City for the purpose of electing a Mayor; one (1) District 2 City Council member; one (1) District 3 City Council member, and, voting on one (1) ballot measure ("Measure E-24") asking voters if the City shall be authorized to increase the Transactions and Use (“Sales Tax”) by 1% to fund city services, such as: fixing potholes, maintaining city streets, sidewalks, parks, aging infrastructure, and community facilities; providing local fire protection, police, and 9-1-1 emergency services; cleaning up litter/graffiti, and addressing homelessness. This was the City’s second by-district election. In accordance with City Council Resolutions Nos. 5359 and 5360, the City’s election was consolidated with the Statewide General Election that was conducted on the same day by the County of San Luis Obispo. The County Clerk-Recorder was responsible for canvassing all votes cast and certifying the election results.
ANALYSIS OF ISSUES:
Total voter registration for the City of Arroyo Grande was 13,223. The number of total ballots cast was 11,177 resulting in a 84.53% voter turnout. Results of the election are as follows:
Item 6.c.
City Council
Declaration of Results of the November 5, 2024 Consolidated General Municipal Election
December 10, 2024
Mayor (Vote for 1): Caren Ray Russom and Gaea Powell. o Caren Ray Russom received 6,564 votes (64.32%). Based on these results, Caren Ray Russom received the highest number of votes and is the candidate elected to the office of Mayor.
City Council District 2 (Vote for 1): Aileen Loe
o Aileen Loe received 1,796 votes (100%). Aileen Loe ran unopposed and is the candidate elected as District 2 Member of the City Council. City Council District 3 (Vote for 1): Jamie Maraviglia and Marlea Harmon. o Jamie Maraviglia received 1,120 votes (56.25%). Jamie Maraviglia received the highest number of votes from voters in District 3 and is the candidate elected as District 3 Member of the City Council.
Measure: Measure E-24 passed voter approval. 64.95% of the votes were a “Yes” vote, meeting the majority voter approval required to authorize the City to increase the Transaction and Use Tax (“Sales Tax”) by 1% to fund city services, such as:
fixing potholes, maintaining city streets, sidewalks, parks, aging infrastructure, and community facilities; providing local fire protection, police, and 9-1-1 emergency services; cleaning up litter/graffiti, and addressing homelessness.
The County Clerk-Recorder has conducted the official canvass of the returns of the votes cast in the election and has certified the results to the City Council in accordance with California Elections Code Section 10262. In accordance with California Elections Code Sections 10262 and 10263, the City Council is to adopt a Resolution declaring the results of the General Municipal Election and the final Certificates of the Canvass, as shown in Exhibit A of Attachment 1.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution; or
2. Provide other direction to staff.
ADVANTAGES:
Adoption of the Resolution will ensure the City complies with State law as it relates to the declaration and acceptance of the election results.
DISADVANTAGES:
No disadvantages have been identified at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 6.c.
City Council
Declaration of Results of the November 5, 2024 Consolidated General Municipal Election
December 10, 2024
ATTACHMENTS:
1. Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE RECITING THE FACT OF THE GENERAL MUNICIPAL
ELECTION HELD ON NOVEMBER 5, 2024, DECLARING THE RESULTS
AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held in the City of Arroyo Grande, California, on Tuesday, November 5, 2024, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution Nos. 5359 and 5360, the San Luis Obispo County Clerk-Recorder canvassed the returns of the election and has certified the results to the City Council, which are attached hereto and made a part herein as “Exhibit A”.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, California, that:
1. All of the above recitals are true and correct and incorporated herein by reference.
2. The whole number of ballots cast in the city was 11,177.
3. The names of the persons voted for at the election for Mayor are as follows: Caren Ray Russom, and Gaea Powell.
4. The names of the persons voted for at the election for District 2 Member of the City Council are as follows: Aileen Loe.
5. The names of the persons voted for at the election for District 3 Member of the City Council are as follows: Marlea Harmon, and Jamie Maraviglia.
6. The Measure voted upon at the election is as follows:
Measure E-24: To provide funding for Arroyo Grande city services, such as: fixing potholes, maintaining city streets, sidewalks, parks, aging infrastructure, and community facilities; providing local fire protection, police, and 9-1-1 emergency services; cleaning up litter/graffiti, and addressing homelessness; shall City of Arroyo Grande’s ordinance establishing a one-cent sales tax for 10 years be adopted, providing $6,000,000 annually for general government use that can’t be taken by the State, with citizen oversight, independent audits, and all money locally controlled?
7. The whole number of ballots cast and the number of ballots cast for the abovenamed offices are listed in “Exhibit A”, attached hereto and made a part hereof.
RESOLUTION NO.
PAGE 2
8. The City Council does declare and determine that as a result of the election:
Caren Ray Russom was elected as Mayor for a full term of two (2) years; Aileen Loe was elected as District 2 Member of the Council Member for a full term of four (4) years;
Jamie Maraviglia was elected as District 3 Member of the City Council for a full term of four (4) years.
A majority of the voters voting on Measure E-24 relating to the City’s authority to increase the Transaction and Use Tax (“Sales Tax”) to fund city services, such as: fixing potholes, maintaining city streets, sidewalks, parks, aging infrastructure, and community facilities; providing local fire protection, police, and 9-1-1 emergency services; cleaning up litter/graffiti, and addressing homelessness voted in favor of it, and that the measure was carried, and shall be deemed adopted or ratified.
9. The City Clerk shall enter into the records of the City of Arroyo Grande a statement of the results of the election, showing: (1) The total number of ballots cast in the City; (2) the names of the persons voted for; (3) the measures voted upon; (4) for what office each person was voted for; (5) the total number of votes given at each precinct to each person and for and against each measure; and (6) the total number of votes given in the city to each person, and for and against any measure.
10.The City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the Office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.
11.The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
On a motion by Council Member _________, seconded by Council Member __________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 10th day of December 2024.
RESOLUTION NO.
PAGE 3
_______________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT A
Exhibit A
Precinct Registered
Voters Voters Cast % Turnout
County
Electionwide
401
Polling 1,326 42 3.17%
Vote by Mail 1,326 1,133 85.44%
Total 1,326 1,175 88.61%
402
Polling 2,394 113 4.72%
Vote by Mail 2,394 2,005 83.75%
Total 2,394 2,118 88.47%
403
Polling 1,548 79 5.10%
Vote by Mail 1,548 1,237 79.91%
Total 1,548 1,316 85.01%
405
Polling 1,425 54 3.79%
Vote by Mail 1,425 1,140 80.00%
Total 1,425 1,194 83.79%
406
Polling 1,868 103 5.51%
Vote by Mail 1,868 1,447 77.46%
Total 1,868 1,550 82.98%
407
Polling 1,114 73 6.55%
Vote by Mail 1,114 815 73.16%
Total 1,114 888 79.71%
SOVC for: City of Arroyo Grande, Mayor, City of Arroyo Grande, Councilmember, District 2, City of Arroyo Grande, Councilmember, District 3, City of Arroyo Grande, All Counting Groups
NOVEMBER 5, 2024, GENERAL ELECTION
COUNTY OF SAN LUIS OBISPO
OFFICIAL ELECTION RESULTS - CITY OF ARROYO GRANDE
Page: 1 of 6 12/4/2024 2:33:46 PM
Precinct Registered
Voters Voters Cast % Turnout
408
Polling 1,375 80 5.82%
Vote by Mail 1,375 1,005 73.09%
Total 1,375 1,085 78.91%
409
Polling 1,650 95 5.76%
Vote by Mail 1,650 1,300 78.79%
Total 1,650 1,395 84.55%
428
Polling 523 19 3.63%
Vote by Mail 523 437 83.56%
Total 523 456 87.19%
Electionwide - Total 13,223 11,177 84.53%
County - Total 13,223 11,177 84.53%
Polling 13,223 658 4.98%
Vote by Mail 13,223 10,519 79.55%
Page: 2 of 6 12/4/2024 2:33:46 PM
City of Arroyo Grande, Mayor (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
County
Electionwide
401
Polling 42 1,326 8 0
Vote by Mail 1,133 1,326 75 0
Total 1,175 1,326 83 0
402
Polling 113 2,394 18 0
Vote by Mail 2,005 2,394 140 0
Total 2,118 2,394 158 0
403
Polling 79 1,548 18 0
Vote by Mail 1,237 1,548 68 0
Total 1,316 1,548 86 0
405
Polling 54 1,425 11 0
Vote by Mail 1,140 1,425 99 0
Total 1,194 1,425 110 0
406
Polling 103 1,868 21 0
Vote by Mail 1,447 1,868 138 0
Total 1,550 1,868 159 0
407
Polling 73 1,114 21 0
Vote by Mail 815 1,114 86 0
Total 888 1,114 107 0
408
Polling 80 1,375 19 0
Vote by Mail 1,005 1,375 101 0
Total 1,085 1,375 120 0
Precinct
CAREN RAY RUSSOMGAEA POWELLTotal Votes
County
Electionwide
401
Polling 13 21 34
Vote by Mail 700 358 1,058
Total 713 379 1,092
402
Polling 46 49 95
Vote by Mail 1,208 657 1,865
Total 1,254 706 1,960
403
Polling 29 32 61
Vote by Mail 778 391 1,169
Total 807 423 1,230
405
Polling 32 11 43
Vote by Mail 628 413 1,041
Total 660 424 1,084
406
Polling 23 59 82
Vote by Mail 832 477 1,309
Total 855 536 1,391
407
Polling 33 19 52
Vote by Mail 487 242 729
Total 520 261 781
408
Polling 41 20 61
Vote by Mail 606 298 904
Total 647 318 965
Page: 3 of 6 12/4/2024 2:33:46 PM
Precinct
Times CastRegistered VotersUndervotesOvervotes
409
Polling 95 1,650 15 0
Vote by Mail 1,300 1,650 109 0
Total 1,395 1,650 124 0
428
Polling 19 523 5 0
Vote by Mail 437 523 19 0
Total 456 523 24 0
Electionwide - Total 11,177 13,223 971 0
County - Total 11,177 13,223 971 0
Precinct
CAREN RAY RUSSOMGAEA POWELLTotal Votes
409
Polling 46 34 80
Vote by Mail 788 403 1,191
Total 834 437 1,271
428
Polling 7 7 14
Vote by Mail 267 151 418
Total 274 158 432
Electionwide - Total 6,564 3,642 10,206
County - Total 6,564 3,642 10,206
Page: 4 of 6 12/4/2024 2:33:46 PM
City of Arroyo Grande, Councilmember, District 2 (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
County
Electionwide
403
Polling 79 1,548 43 0
Vote by Mail 1,237 1,548 481 0
Total 1,316 1,548 524 0
405
Polling 54 1,425 21 0
Vote by Mail 1,140 1,425 452 0
Total 1,194 1,425 473 0
428
Polling 19 523 10 0
Vote by Mail 437 523 163 0
Total 456 523 173 0
Electionwide - Total 2,966 3,496 1,170 0
County - Total 2,966 3,496 1,170 0
Precinct
AILEEN LOETotal Votes
County
Electionwide
403
Polling 36 36
Vote by Mail 756 756
Total 792 792
405
Polling 33 33
Vote by Mail 688 688
Total 721 721
428
Polling 9 9
Vote by Mail 274 274
Total 283 283
Electionwide - Total 1,796 1,796
County - Total 1,796 1,796
Page: 5 of 6 12/4/2024 2:33:46 PM
City of Arroyo Grande, Councilmember, District 3 (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
County
Electionwide
406
Polling 103 1,868 28 0
Vote by Mail 1,447 1,868 237 1
Total 1,550 1,868 265 1
407
Polling 73 1,114 29 0
Vote by Mail 815 1,114 152 0
Total 888 1,114 181 0
Electionwide - Total 2,438 2,982 446 1
County - Total 2,438 2,982 446 1
Precinct
MARLEA HARMONJAMIE MARAVIGLIATotal Votes
County
Electionwide
406
Polling 55 20 75
Vote by Mail 531 678 1,209
Total 586 698 1,284
407
Polling 24 20 44
Vote by Mail 261 402 663
Total 285 422 707
Electionwide - Total 871 1,120 1,991
County - Total 871 1,120 1,991
Page: 6 of 6 12/4/2024 2:33:46 PM
Precinct Registered
Voters Voters Cast % Turnout
County
Electionwide
401
Polling 1,326 42 3.17%
Vote by Mail 1,326 1,133 85.44%
Total 1,326 1,175 88.61%
402
Polling 2,394 113 4.72%
Vote by Mail 2,394 2,005 83.75%
Total 2,394 2,118 88.47%
403
Polling 1,548 79 5.10%
Vote by Mail 1,548 1,237 79.91%
Total 1,548 1,316 85.01%
405
Polling 1,425 54 3.79%
Vote by Mail 1,425 1,140 80.00%
Total 1,425 1,194 83.79%
406
Polling 1,868 103 5.51%
Vote by Mail 1,868 1,447 77.46%
Total 1,868 1,550 82.98%
407
Polling 1,114 73 6.55%
Vote by Mail 1,114 815 73.16%
Total 1,114 888 79.71%
SOVC for: Measure E-24 City of Arroyo Grande Transactions and Use Tax (50% +1), City of Arroyo Grande, All Counting Groups
NOVEMBER 5, 2024, GENERAL ELECTION
COUNTY OF SAN LUIS OBISPO
OFFICIAL ELECTION RESULTS - MEASURE E-24
Page: 1 of 4 12/4/2024 3:12:36 PM
Precinct Registered
Voters Voters Cast % Turnout
408
Polling 1,375 80 5.82%
Vote by Mail 1,375 1,005 73.09%
Total 1,375 1,085 78.91%
409
Polling 1,650 95 5.76%
Vote by Mail 1,650 1,300 78.79%
Total 1,650 1,395 84.55%
428
Polling 523 19 3.63%
Vote by Mail 523 437 83.56%
Total 523 456 87.19%
Electionwide - Total 13,223 11,177 84.53%
County - Total 13,223 11,177 84.53%
Polling 13,223 658 4.98%
Vote by Mail 13,223 10,519 79.55%
Page: 2 of 4 12/4/2024 3:12:36 PM
Measure E-24 City of Arroyo Grande Transactions and Use Tax (50% +1) (Vote for 1) **** - Insufficient Turnout to Protect Voter Privacy
Precinct
Times CastRegistered VotersUndervotesOvervotes
County
Electionwide
401
Polling 42 1,326 7 0
Vote by Mail 1,133 1,326 36 0
Total 1,175 1,326 43 0
402
Polling 113 2,394 13 0
Vote by Mail 2,005 2,394 91 0
Total 2,118 2,394 104 0
403
Polling 79 1,548 20 0
Vote by Mail 1,237 1,548 52 0
Total 1,316 1,548 72 0
405
Polling 54 1,425 7 0
Vote by Mail 1,140 1,425 55 0
Total 1,194 1,425 62 0
406
Polling 103 1,868 22 0
Vote by Mail 1,447 1,868 79 0
Total 1,550 1,868 101 0
407
Polling 73 1,114 15 0
Vote by Mail 815 1,114 48 0
Total 888 1,114 63 0
408
Polling 80 1,375 14 0
Vote by Mail 1,005 1,375 59 0
Total 1,085 1,375 73 0
Precinct
YESNOTotal Votes
County
Electionwide
401
Polling 18 17 35
Vote by Mail 698 399 1,097
Total 716 416 1,132
402
Polling 55 45 100
Vote by Mail 1,191 723 1,914
Total 1,246 768 2,014
403
Polling 38 21 59
Vote by Mail 827 358 1,185
Total 865 379 1,244
405
Polling 34 13 47
Vote by Mail 700 385 1,085
Total 734 398 1,132
406
Polling 48 33 81
Vote by Mail 871 497 1,368
Total 919 530 1,449
407
Polling 38 20 58
Vote by Mail 521 246 767
Total 559 266 825
408
Polling 46 20 66
Vote by Mail 638 308 946
Total 684 328 1,012
Page: 3 of 4 12/4/2024 3:12:36 PM
Precinct
Times CastRegistered VotersUndervotesOvervotes
409
Polling 95 1,650 15 0
Vote by Mail 1,300 1,650 68 0
Total 1,395 1,650 83 0
428
Polling 19 523 2 0
Vote by Mail 437 523 11 0
Total 456 523 13 0
Electionwide - Total 11,177 13,223 614 0
County - Total 11,177 13,223 614 0
Precinct
YESNOTotal Votes
409
Polling 45 35 80
Vote by Mail 818 414 1,232
Total 863 449 1,312
428
Polling 10 7 17
Vote by Mail 265 161 426
Total 275 168 443
Electionwide - Total 6,861 3,702 10,563
County - Total 6,861 3,702 10,563
Page: 4 of 4 12/4/2024 3:12:36 PM
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services SUBJECT: Cash Disbursement Ratification
DATE: December 10, 2024
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of October 16 through October 31, 2024.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $2,614,100.78 fiscal impact for the period of October 16 through October 31, 2024, that includes the following items:
Accounts Payable Checks $2,124,673.97
Payroll & Benefit Checks $489,426.81
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Item 9.a.
City Council
Cash Disbursement Ratification
December 10, 2024
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. October 16 through October 31, 2024 – Accounts Payable Check Register
2. October 18, 2024 – Payroll & Benefit Check Register
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101624 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 110440 ICMA RETIREMENT CORP, PLAN ID 801844
10/16/24 302779 T 10/16/24 10014099 5136 RETIREES HEALTH INSURANCE 5,030.47 INVOICE: 6574883
10/16/24 302779 T 10/16/24 100 1111 ACCOUNTS RECEIVABLE - FCF 584.12 INVOICE: 6574883
10/16/24 302779 T 10/16/24 22064303 5136 RETIREES HEALTH INSURANCE 328.87 INVOICE: 6574883
105151 MARTINEZ, MICHAEL
10/10/24 302778 P 10/16/24 10034201 5501 TRAVEL/CONFERENCE/TRAININ 395.00 INVOICE: 10/18-10/22
REPORT TOTALS 6,338.46
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 395.00
TOTAL EFT TRANSFERS 1 5,943.46
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101624PY TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100723 CA ST EMPLOYMENT DEVEL DEPT
10/10/24 302841 M 10/16/24 110 2108 STATE WITHHOLDING 27,799.30 INVOICE: PPE 10.10.24
10/10/24 302841 M 10/16/24 110 2111 STATE DISABILITY INSURANC 5,580.55 INVOICE: PPE 10.10.24
105981 CA STATE DISBURSEMENT UNIT
10/18/24 302843 M 10/16/24 110 2114 GARNISHMENTS 230.76 INVOICE: PAYDAY 10.18.24
10/18/24 302843 M 10/16/24 110 2114 GARNISHMENTS 154.15 INVOICE: PAYDAY 10.18.24
10/18/24 302843 M 10/16/24 110 2114 GARNISHMENTS 16.15
INVOICE: PAYDAY 10.18.24
100039 CITY OF ARROYO GRANDE
10/18/24 302842 M 10/16/24 110 2105 SOCIAL SECURITY 56,916.54 INVOICE: PPE 10.10.24
10/18/24 302842 M 10/16/24 110 2105 SOCIAL SECURITY 16,336.78 INVOICE: PPE 10.10.24
10/18/24 302842 M 10/16/24 110 2104 FEDERAL WITHHOLDING 67,404.03 INVOICE: PPE 10.10.24
100729 PERS - RETIREMENT
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 26,112.36 INVOICE: PPE 10.10.24
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 18,618.65 INVOICE: PPE 10.10.24
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 15,649.89 INVOICE: PPE 10.10.24
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 11,622.45 INVOICE: PPE 10.10.24
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 11,724.93 INVOICE: PPE 10.10.24
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 8,781.09 INVOICE: PPE 10.10.24
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 7,223.03 INVOICE: PPE 10.10.24
10/18/24 302844 M 10/16/24 110 2106 PERS RETIREMENT 7,412.62 INVOICE: PPE 10.10.24
115959 STERLING ADMINISTRATION
10/10/24 302777 M 10/16/24 10014145 5131 HEALTH INSURANCE 50.00 INVOICE: 810953
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101624PY TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/18/24 302848 M 10/21/24 110 2127 FLEXIBLE SPENDING ACCOUNT 1,794.98 INVOICE: 814512
REPORT TOTALS 283,428.26
COUNT AMOUNT
TOTAL MANUAL CHECKS 6 283,428.26
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 114672 AMAZON CAPITAL SERVICES
09/01/24 302780 P 10/17/24 10014110 5201 SUPPLIES-OFFICE 448.20 INVOICE: 1WM3-NVGJ-PDPK
09/01/24 302780 P 10/17/24 10014002 5201 SUPPLIES-OFFICE 29.99 INVOICE: 1WM3-NVGJ-PDPK
09/01/24 302780 P 10/17/24 10014101 5201 SUPPLIES-OFFICE 168.84 INVOICE: 1WM3-NVGJ-PDPK
09/01/24 302780 P 10/17/24 10014001 5201 SUPPLIES-OFFICE 39.98 INVOICE: 1WM3-NVGJ-PDPK
09/01/24 302780 P 10/17/24 10014001 5201 SUPPLIES-OFFICE 85.56 INVOICE: 1WM3-NVGJ-PDPK
10/01/24 302780 P 10/17/24 10014101 5201 SUPPLIES-OFFICE 141.48 INVOICE: 11KX-MTDY-DRMY
10/01/24 302780 P 10/17/24 35055620 5504 PUBLIC RELATIONS 141.86 INVOICE: 11KX-MTDY-DRMY
10/01/24 302780 P 10/17/24 10014001 5201 SUPPLIES-OFFICE 209.08 INVOICE: 11KX-MTDY-DRMY
10/01/24 302780 P 10/17/24 10014102 5201 SUPPLIES-OFFICE 79.36 INVOICE: 11KX-MTDY-DRMY
10/01/24 302780 P 10/17/24 10014110 5201 SUPPLIES-OFFICE 8.52 INVOICE: 11KX-MTDY-DRMY
10/01/24 302780 P 10/17/24 10014002 5201 SUPPLIES-OFFICE 23.95 INVOICE: 11KX-MTDY-DRMY
10/01/24 302780 P 10/17/24 10014101 5201 SUPPLIES-OFFICE -36.99 INVOICE: 11KX-MTDY-DRMY
103175 AQUA-METRIC SALES CO
10/08/24 20250012 302781 P 10/17/24 64054712 5207 SUPPLIES-WATER METERS 1,619.87 INVOICE: INV0104383
10/08/24 20250012 302781 P 10/17/24 64054712 5207 SUPPLIES-WATER METERS 1,619.87 INVOICE: INV0104382
10/07/24 20250012 302781 P 10/17/24 64054712 5207 SUPPLIES-WATER METERS 2,213.97 INVOICE: INV0104255
10/07/24 20250009 302781 P 10/17/24 64054712 5611 MAINTENANCE-METERS 62.48 INVOICE: INV0104254
106083 ARROYO GRANDE IN BLOOM INC
10/01/24 302782 P 10/17/24 10044420 5605 MAINTENANCE-GROUNDS 650.00 INVOICE: 0124
113462 ASBURY ENVIROMENTAL SVCS
10/09/24 302783 P 10/17/24 10054305 5303 CONTRACTUAL SERVICES 141.69 INVOICE: I500-01129748
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
111190 ATC SEQUOIA LLC
10/01/24 302784 P 10/17/24 10034204 5303 CONTRACTUAL SERVICES 537.56 INVOICE: Lease#VZ118829 7-10
100051 AVILA SIGN & DESIGN
08/20/24 302785 P 10/17/24 35505170 7001 CONSTRUCTION 3,600.00 INVOICE: 0805
104753 BEST BEST & KRIEGER LLP
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 10,863.22 INVOICE: 1007991
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 1,171.50 INVOICE: 1007992
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 3,919.20 INVOICE: 1007993
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 1,057.40 INVOICE: 1007995
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 2,023.50 INVOICE: 1007997
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 480.00 INVOICE: 1007999
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 276.90 INVOICE: 1008001
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 170.40 INVOICE: 1008002
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 12,100.40 INVOICE: 1008003
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 1,014.00 INVOICE: 1008004
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 304.20 INVOICE: 1008005
10/04/24 302786 P 10/17/24 10014003 5304 PROFESSIONAL SERVICES 2,698.90 INVOICE: 1008006
113890 BOONE PRINTING & GRAPHICS INC
09/26/24 302787 P 10/17/24 10024130 5201 SUPPLIES-OFFICE 57.09 INVOICE: 100749
10/08/24 302787 P 10/17/24 10034201 5201 SUPPLIES-OFFICE 403.79 INVOICE: 100946
10/08/24 302787 P 10/17/24 10034204 5255 SPECIAL DEPARTMENT SUPPLI 502.83 INVOICE: 100959
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100114 CA PEACE OFFICERS ASSN
10/16/24 302788 P 10/17/24 10034201 5503 MEMBERSHIPS & SUBSCRIPTIO 324.00 INVOICE: 449110
100110 CA ST DEPT OF CORRECTIONS
10/10/24 302789 P 10/17/24 22064303 5303 CONTRACTUAL SERVICES 740.68 INVOICE: 1800758644
108558 CAME SECURITY ALARMS
10/08/24 302790 P 10/17/24 10054308 5303 CONTRACTUAL SERVICES 877.50 INVOICE: 43517
109756 CIVICPLUS LLC
10/23/24 302791 P 10/17/24 10014140 5303 CONTRACTUAL SERVICES 5,743.27 INVOICE: 313415
112463 COBAN TECHNOLOGIES INC
10/09/24 302792 P 10/17/24 10034204 5606 MAINTENANCE-RADIO COMM. 690.11 INVOICE: 57776
116282 DOWNING, MATTHEW
09/24/24 302793 P 10/17/24 10014101 5501 TRAVEL/CONFERENCE/TRAININ 114.57 INVOICE: 091824
10/15/24 302793 P 10/17/24 10014101 5501 TRAVEL/CONFERENCE/TRAININ 301.00 INVOICE: 10/15/24-10/18/24
114237 ESTRADA, ANTHONY
10/07/24 302794 P 10/17/24 10034204 5501 TRAVEL/CONFERENCE/TRAININ 40.00 INVOICE: 10/7/24-10/11/24
107743 FAMCON PIPE AND SUPPLY INC
10/08/24 302795 P 10/17/24 64054712 5610 MAINTENANCE-LINES & PUMPS 335.69 INVOICE: S100138031.001
10/11/24 302795 P 10/17/24 64054712 5610 MAINTENANCE-LINES & PUMPS 92.24
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: S100139565.001
10/10/24 302795 P 10/17/24 64054712 5610 MAINTENANCE-LINES & PUMPS 1,786.79 INVOICE: S100139394.001
100240 FARM SUPPLY CO
10/04/24 302796 P 10/17/24 10054330 5605 MAINTENANCE-GROUNDS 95.38 INVOICE: 110975
101884 FASTENAL COMPANY
10/09/24 302797 P 10/17/24 10044420 5605 MAINTENANCE-GROUNDS 378.80 INVOICE: CABAR132213
107481 GALLS, LLC
10/09/24 302798 P 10/17/24 10034204 5272 PROTECTIVE/SAFETY CLOTHIN 449.22 INVOICE: 029302853
108947 ICONIX WATERWORKS (US) INC
10/10/24 302799 P 10/17/24 64054712 5610 MAINTENANCE-LINES & PUMPS 1,206.80 INVOICE: U2416044000
10/09/24 302799 P 10/17/24 64054712 5610 MAINTENANCE-LINES & PUMPS 417.60 INVOICE: U2416043663
116316 IMPRIVATA INC
10/10/24 20250022 302800 P 10/17/24 10014140 5303 CONTRACTUAL SERVICES 17,325.00 INVOICE: INV-21968
10/11/24 20250022 302800 P 10/17/24 10014140 5303 CONTRACTUAL SERVICES 2,401.94 INVOICE: INV-22139
100208 JB DEWAR, INC
10/08/24 302801 P 10/17/24 100 1202 INVENTORY-GAS & OIL 4,419.51 INVOICE: 360293
115804 KTUA
10/14/24 20250026 302802 P 10/17/24 35055695 7701 CONCEPT STUDIES 25,015.00 INVOICE: 36543
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
114838 LA PAZ, JHADE
10/11/24 302803 P 10/17/24 10044424 5352 SERVICES-LEAGUES 112.00 INVOICE: 101124
112806 LEWIS, MAUREEN
10/10/24 302804 P 10/17/24 10044424 5351 SERVICES-CLASSES 50.00 INVOICE: 100424
116276 LORENCZ, LARISSA
10/10/24 302805 P 10/17/24 10044424 5352 SERVICES-LEAGUES 48.00 INVOICE: 101024
10/14/24 302805 P 10/17/24 10044424 5352 SERVICES-LEAGUES 48.00 INVOICE: 101424
100426 MIER BROS LANDSCAPE PRODUCTS
09/24/24 302806 P 10/17/24 22064303 5613 MAINTENANCE-STREETS & BRI 127.15 INVOICE: 381986
100429 MINER'S ACE HARDWARE, INC
10/03/24 302807 P 10/17/24 22064303 5273 SMALL TOOLS 43.91 INVOICE: 615657
10/03/24 302807 P 10/17/24 10054308 5604 MAINTENANCE-BUILDINGS 35.54 INVOICE: 615668
10/04/24 302807 P 10/17/24 10044420 5255 SPECIAL DEPARTMENT SUPPLI 8.61 INVOICE: 615703
10/05/24 302807 P 10/17/24 10054330 5605 MAINTENANCE-GROUNDS 53.86 INVOICE: 615755
10/07/24 302807 P 10/17/24 10044420 5255 SPECIAL DEPARTMENT SUPPLI 30.14 INVOICE: 615854
10/08/24 302807 P 10/17/24 10054308 5604 MAINTENANCE-BUILDINGS 10.76 INVOICE: 615881
10/08/24 302807 P 10/17/24 10054330 5273 SMALL TOOLS 90.48 INVOICE: 615885
10/08/24 302807 P 10/17/24 22064303 5613 MAINTENANCE-STREETS & BRI 55.90 INVOICE: 615886
10/09/24 302807 P 10/17/24 22064303 5273 SMALL TOOLS 63.55 INVOICE: 615993
10/07/24 302807 P 10/17/24 22064303 5273 SMALL TOOLS 73.86 INVOICE: 615869
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
101265 NEW TIMES
09/12/24 302808 P 10/17/24 35055638 7001 CONSTRUCTION 355.00 INVOICE: 371499
100466 NOBLE SAW, INC
09/17/24 302809 P 10/17/24 10044420 5603 MAINTENANCE-MACH & EQUIP 157.11 INVOICE: 628127
09/17/24 302809 P 10/17/24 10044420 5603 MAINTENANCE-MACH & EQUIP 218.60 INVOICE: 628128
09/17/24 302809 P 10/17/24 10044420 5605 MAINTENANCE-GROUNDS 678.09 INVOICE: 628129
100468 ODP BUSINESS SOLUTIONS LLC
09/04/24 302810 P 10/17/24 10014102 5201 SUPPLIES-OFFICE 151.90 INVOICE: 383132354001
09/04/24 302810 P 10/17/24 10014120 5201 SUPPLIES-OFFICE 26.30 INVOICE: 383132354001
999999 ONE TIME PAY
09/11/24 302817 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43543
09/09/24 302811 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43458
09/18/24 302815 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01--43690
09/16/24 302814 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43639
07/02/24 302819 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-42086(1)
09/17/24 302812 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 03-02287
09/17/24 302812 P 10/17/24 10004000 4354 PARK USER FEES 133.00 INVOICE: 03-02287
09/06/24 302816 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 1,000.00 INVOICE: 03-02254 01-35856
08/27/24 302813 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43180(2)
09/09/24 302818 P 10/17/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43457
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115498 PITNEY BOWES BANK INC, PURCHASE POWER
10/06/24 302820 P 10/17/24 10034201 5208 POSTAGE/MAILING 676.79 INVOICE: 8000-9090-0905-4953
100498 PITNEY BOWES, INC
10/09/24 302821 P 10/17/24 10034204 5602 MAINTENANCE-OFFICE EQUIPM 251.63 INVOICE: 3106878976
113406 READYREFRESH BY NESTLE
10/02/24 302822 P 10/17/24 10054308 5303 CONTRACTUAL SERVICES 5.38 INVOICE: 04I0900003500
100531 RICHETTI COMPLETE WATER
10/02/24 302823 P 10/17/24 10054308 5604 MAINTENANCE-BUILDINGS 174.93 INVOICE: 262168
10/01/24 302823 P 10/17/24 10034201 5303 CONTRACTUAL SERVICES 14.77 INVOICE: 261497
111308 SITEONE LANDSCAPE SUPPLY LLC
10/10/24 302824 P 10/17/24 10044420 5274 CHEMICAL SUPPLIES 126.27 INVOICE: 147001983-001
116309 SKAGGS PUBLIC SAFETY UNIFORMS & EQUIPMENT
10/04/24 302825 P 10/17/24 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 697.04 INVOICE: 290_A_252094_1
09/17/24 302825 P 10/17/24 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 1,263.68 INVOICE: 290_A_248253_1
10/08/24 302825 P 10/17/24 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 525.75 INVOICE: 290_A_249370_1
115772 SLO COUNTY SHERIFF'S OFFICE
09/06/24 302826 P 10/17/24 10034201 5504 PUBLIC RELATIONS 805.00 INVOICE: EXPLR COMP
103641 SOUTH COUNTY SANITARY SVC, INC
10/01/24 302827 P 10/17/24 10054308 5303 CONTRACTUAL SERVICES 89.04 INVOICE: 8677530U120
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/01/24 302827 P 10/17/24 10044420 5303 CONTRACTUAL SERVICES 5.22 INVOICE: 8677674U120
10/01/24 302827 P 10/17/24 10054308 5303 CONTRACTUAL SERVICES 448.49 INVOICE: 8677153U120
10/01/24 302827 P 10/17/24 10054308 5303 CONTRACTUAL SERVICES 161.67 INVOICE: 8677720U120
10/01/24 302827 P 10/17/24 10054308 5303 CONTRACTUAL SERVICES 102.84 INVOICE: 8677384U120
10/01/24 302827 P 10/17/24 10044420 5303 CONTRACTUAL SERVICES 205.66 INVOICE: 8677281U120
10/01/24 302827 P 10/17/24 10044420 5303 CONTRACTUAL SERVICES 205.66 INVOICE: 8677028U120
100620 STREATOR PIPE & SUPPLY
10/07/24 302828 P 10/17/24 10054308 5604 MAINTENANCE-BUILDINGS 29.42 INVOICE: S1771560.001
113174 TCA TOOLS INC
09/26/24 302829 P 10/17/24 10054305 5273 SMALL TOOLS 484.07 INVOICE: 092624132670
116183 THE SHERWIN-WILLIAMS CO INC
10/09/24 302830 P 10/17/24 10054330 5255 SPECIAL DEPARTMENT SUPPLI 665.55 INVOICE: 4267-5
116320 THE TORO COMPANY
10/07/24 302831 P 10/17/24 10044420 5303 CONTRACTUAL SERVICES 583.05 INVOICE: 2024-1007
108042 TOM'S AUTO SERVICE
10/07/24 302832 P 10/17/24 10044420 5601 MAINTENANCE-VEHICLES 138.09 INVOICE: 0041333
111796 TRAFFIC MANAGEMENT PRODUCTS
10/02/24 302833 P 10/17/24 22064303 5613 MAINTENANCE-STREETS & BRI 782.74 INVOICE: 06-110751
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:101724 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116117 TRANS UNION LLC
09/25/24 302834 P 10/17/24 10034201 5315 PRE-EMPLOYMENT PHYSICALS 38.68 INVOICE: 09461805
104609 TROESH RECYCLING, INC
09/20/24 302835 P 10/17/24 64054712 5609 MAINTENANCE-RESERVOIRS 393.70 INVOICE: 50394
09/16/24 302835 P 10/17/24 64054712 5609 MAINTENANCE-RESERVOIRS 780.24 INVOICE: 50351
106551 UNITED STAFFING ASSOC.
10/09/24 302836 P 10/17/24 10044420 5303 CONTRACTUAL SERVICES 1,044.32 INVOICE: 243365
108239 VERDIN MARKETING INK
09/30/24 302837 P 10/17/24 24014150 5301 ADVERTISING 15,549.72 INVOICE: 12086
100685 WALLACE GROUP A CALIF CORP
09/23/24 20250008 302838 P 10/17/24 61254610 5303 CONTRACTUAL SERVICES 4,866.42 INVOICE: 63116
09/23/23 20250031 302838 P 10/17/24 10054301 5303 CONTRACTUAL SERVICES 2,600.00 INVOICE: 63231
107599 WATER SYSTEMS CONSULTING INC
08/31/24 20250006 302839 P 10/17/24 64054710 5303 CONTRACTUAL SERVICES 3,000.96 INVOICE: 9923-AG
09/30/24 20250006 302839 P 10/17/24 64054710 5303 CONTRACTUAL SERVICES 1,427.32 INVOICE: 9967-AG
115850 ZEPEDA, MISTY
10/10/24 302840 P 10/17/24 10044424 5352 SERVICES-LEAGUES 56.00 INVOICE: 101024
10/14/24 302840 P 10/17/24 10044424 5352 SERVICES-LEAGUES 48.00 INVOICE: 101424
REPORT TOTALS 153,803.56
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102124CC TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
COUNT AMOUNT
TOTAL PRINTED CHECKS 61 153,803.56
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102124CC TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 111772 U.S. BANK, ***DO NOT MAIL***
08/15/24 302845 M 10/21/24 100 2003 CALCARD LIABILITY 24,934.77 INVOICE: 081524
09/16/24 302846 M 10/21/24 100 2003 CALCARD LIABILITY 17,704.66 INVOICE: 091624
10/15/24 302847 M 10/21/24 100 2003 CALCARD LIABILITY 21,263.96 INVOICE: 101524
REPORT TOTALS 63,903.39
COUNT AMOUNT
TOTAL MANUAL CHECKS 3 63,903.39
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102424PY TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100723 CA ST EMPLOYMENT DEVEL DEPT
10/24/24 302949 M 10/31/24 110 2108 STATE WITHHOLDING 27,546.92 INVOICE: PPE 10.24.24
10/24/24 302949 M 10/31/24 110 2111 STATE DISABILITY INSURANC 5,561.47 INVOICE: PPE 10.24.24
100039 CITY OF ARROYO GRANDE
10/24/24 302950 M 10/31/24 110 2105 SOCIAL SECURITY 55,892.74 INVOICE: PPE 10.24.24
10/24/24 302950 M 10/31/24 110 2105 SOCIAL SECURITY 16,481.87 INVOICE: PPE 10.24.24
10/24/24 302950 M 10/31/24 110 2104 FEDERAL WITHHOLDING 67,066.16 INVOICE: PPE 10.24.24
REPORT TOTALS 172,549.16
COUNT AMOUNT
TOTAL MANUAL CHECKS 2 172,549.16
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108367 ABALONE COAST ANALYTICAL INC
10/01/24 302849 P 10/25/24 10054301 5303 CONTRACTUAL SERVICES 715.00 INVOICE: 24-4179
115523 ADAMSKI MOROSKI MADDEN
10/04/24 302850 P 10/25/24 10014101 5303 CONTRACTUAL SERVICES 240.50 INVOICE: 66523
103307 AFLAC INSURANCE
10/25/24 302851 P 10/25/24 110 2126 SUPPLEMENTAL INSURANCE 687.12 INVOICE: 785729
114672 AMAZON CAPITAL SERVICES
10/01/24 302852 P 10/25/24 10044420 5255 SPECIAL DEPARTMENT SUPPLI 460.95 INVOICE: 1GJK-XWW6-9JD4
10/01/24 302852 P 10/25/24 10054301 5255 SPECIAL DEPARTMENT SUPPLI 10.76 INVOICE: 1GJK-XWW6-9JD4
10/01/24 302852 P 10/25/24 10054307 5201 SUPPLIES-OFFICE 72.04 INVOICE: 1GJK-XWW6-9JD4
10/01/24 302852 P 10/25/24 64054712 5255 SPECIAL DEPARTMENT SUPPLI 31.09 INVOICE: 1GJK-XWW6-9JD4
114066 ARROYO GRANDE HOME & GARDEN
10/17/24 302853 P 10/25/24 10044420 5605 MAINTENANCE-GROUNDS 28.77 INVOICE: 003266
10/17/24 302853 P 10/25/24 10044420 5605 MAINTENANCE-GROUNDS 57.54 INVOICE: 003267
101188 ARROYO GRANDE LIONS CLUB
10/15/24 302854 P 10/25/24 10044424 5353 SERVICES-EVENTS 1,010.52 INVOICE: 2025-001
100719 ARROYO GRANDE POLICE ASSN
10/18/24 302855 P 10/25/24 110 2116 POLICE ASSOCIATION DUES 2,894.60 INVOICE: OCTOBER 2024
105507 AT & T
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/07/24 302856 P 10/25/24 10014145 5403 TELECOMMUNICATIONS 184.80 INVOICE: 238451-01839190 10/7
106607 AT&T
09/25/24 302857 P 10/25/24 10014145 5403 TELECOMMUNICATIONS 58.74 INVOICE: 000022343646
100122 CA DEPT OF TAX & FEE ADMIN
09/30/24 302858 P 10/25/24 100 1202 INVENTORY-GAS & OIL 280.00 INVOICE: 093024 057-425096
100125 CA ST DEPT OF CONSERVATION
09/30/24 302859 P 10/25/24 100 2208 DEPOSITS-SMIP 983.27 INVOICE: 093024
09/30/24 302859 P 10/25/24 10004000 4801 OTHER REVENUE -49.16 INVOICE: 093024
100110 CA ST DEPT OF CORRECTIONS
10/16/24 302860 P 10/25/24 22064303 5303 CONTRACTUAL SERVICES 2,953.73 INVOICE: 1800759060
107177 CALIFORNIA BUILDING STANDARDS
09/30/24 302861 P 10/25/24 100 2223 DEPOSITS--STATE GREEN BLD 293.00 INVOICE: 093024
09/30/24 302861 P 10/25/24 100 2233 NATIONAL OPIOIDS SETTLE F -29.30 INVOICE: 093024
115944 CALIFORNIA TURF EQUIPMENT &
10/21/24 302862 P 10/25/24 10044420 5603 MAINTENANCE-MACH & EQUIP 155.17 INVOICE: 653321
107085 CALPORTLAND CONSTRUCTION
10/08/24 302863 P 10/25/24 35505050 7001 CONSTRUCTION 2,772.00 INVOICE: 96520907
10/08/24 302863 P 10/25/24 35505050 7001 CONSTRUCTION 5,444.86 INVOICE: 96520906
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113129 CHARTER COMMUNICATIONS
10/01/24 302864 P 10/25/24 10014145 5401 UTILITIES 147.03 INVOICE: 170563101100124
10/01/24 302864 P 10/25/24 10014140 5303 CONTRACTUAL SERVICES 1,349.00 INVOICE: 170563401100124
10/01/24 302864 P 10/25/24 10014145 5401 UTILITIES 987.20 INVOICE: 170562201100124
10/01/24 302864 P 10/25/24 10014145 5401 UTILITIES 58.66 INVOICE: 090058901100124
10/01/24 302864 P 10/25/24 10014145 5401 UTILITIES 228.72 INVOICE: 170562101100124
10/01/24 302864 P 10/25/24 10014145 5401 UTILITIES 736.80 INVOICE: 170564001100124
10/01/24 302864 P 10/25/24 10014145 5401 UTILITIES 768.54 INVOICE: 170563801100124
10/01/24 302864 P 10/25/24 10014145 5401 UTILITIES 327.16 INVOICE: 170562601100124
112609 DIGITAL WEST NETWORKS INC
10/01/24 302865 P 10/25/24 10014140 5303 CONTRACTUAL SERVICES 372.59 INVOICE: 127165001-0011079
109525 FIGUEROA'S TIRES
10/15/24 302866 P 10/25/24 10044420 5601 MAINTENANCE-VEHICLES 1,180.38 INVOICE: 107668
108121 FIVE CITIES FIRE AUTHORITY
09/15/24 302867 P 10/25/24 10014145 5313 FIVE CITIES FIRE AUTHORIT 745,875.00 INVOICE: FCFA-2025-006
09/15/24 302867 P 10/25/24 12014118 5313 FIVE CITIES FIRE AUTHORIT 248,625.00 INVOICE: FCFA-2025-006
106135 FIVE CITIES PROF. FIREFIGHTERS
10/18/24 302902 T 10/25/24 110 2115 FIRE EMPLOYEE DUES 3,400.00 INVOICE: OCTOBER 2024
108351 HARVEY'S HONEY HUTS
10/14/24 302868 P 10/25/24 22064303 5552 RENT-EQUIPMENT 106.08
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 52434
100311 HINDERLITER, DE LLAMAS & ASSOC
09/30/24 302869 P 10/25/24 12014118 5303 CONTRACTUAL SERVICES 11,000.00 INVOICE: SIN043711
100726 ICMA RETIREMENT CORP, PLAN ID 302419
10/18/24 302903 T 10/25/24 110 2117 DEFERRED COMPENSATION 3,393.80 INVOICE: 6895261
10/18/24 302903 T 10/25/24 110 2117 DEFERRED COMPENSATION 13,103.72 INVOICE: 6895261
10/18/24 302903 T 10/25/24 110 2117 DEFERRED COMPENSATION 916.66 INVOICE: 6895261
10/18/24 302903 T 10/25/24 110 2117 DEFERRED COMPENSATION 135.00 INVOICE: 6895261
10/18/24 302903 T 10/25/24 110 2117 DEFERRED COMPENSATION 466.56 INVOICE: 6895261
115070 JD ELECTRIC
10/14/24 302870 P 10/25/24 10044420 5303 CONTRACTUAL SERVICES 255.00 INVOICE: 101424
10/21/24 302870 P 10/25/24 10044420 5605 MAINTENANCE-GROUNDS 595.00 INVOICE: 102124
114838 LA PAZ, JHADE
10/18/24 302871 P 10/25/24 10044424 5352 SERVICES-LEAGUES 88.00 INVOICE: 101824
10/23/24 302871 P 10/25/24 10044424 5352 SERVICES-LEAGUES 80.00 INVOICE: 102324
116326 LEADING EDGE AUTOMOTIVE
10/11/24 302872 P 10/25/24 10054305 5255 SPECIAL DEPARTMENT SUPPLI 149.66 INVOICE: 9635
110108 LEVEL 3 COMMUNICATIONS LLC
10/17/24 302873 P 10/25/24 10034201 5403 TELECOMMUNICATIONS 2,712.96 INVOICE: 708729520
10/17/24 302873 P 10/25/24 10014145 5401 UTILITIES 51.21 INVOICE: 708729520
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116276 LORENCZ, LARISSA
10/22/24 302874 P 10/25/24 10044424 5352 SERVICES-LEAGUES 48.00 INVOICE: 102224
112632 MEDEL, ERIKA
05/22/24 302875 P 10/25/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-41310(1)
100429 MINER'S ACE HARDWARE, INC
10/16/24 302876 P 10/25/24 10054330 5605 MAINTENANCE-GROUNDS 20.18 INVOICE: 548339
10/12/24 302876 P 10/25/24 10054330 5605 MAINTENANCE-GROUNDS 4.48 INVOICE: 616183
10/14/24 302876 P 10/25/24 10054308 5604 MAINTENANCE-BUILDINGS 86.18 INVOICE: 616255
10/15/24 302876 P 10/25/24 10044420 5274 CHEMICAL SUPPLIES 76.11 INVOICE: 616349
10/17/24 302876 P 10/25/24 10054308 5604 MAINTENANCE-BUILDINGS 75.38 INVOICE: 616492
10/18/24 302876 P 10/25/24 10054308 5604 MAINTENANCE-BUILDINGS 49.52 INVOICE: 616530
10/19/24 302876 P 10/25/24 10054330 5605 MAINTENANCE-GROUNDS 25.83 INVOICE: 616583
10/21/24 302876 P 10/25/24 22064303 5613 MAINTENANCE-STREETS & BRI 129.28 INVOICE: 616669
10/21/24 302876 P 10/25/24 22064303 5273 SMALL TOOLS 53.86 INVOICE: 616672
10/22/24 302876 P 10/25/24 10054308 5604 MAINTENANCE-BUILDINGS 32.29 INVOICE: 616727
10/22/24 302876 P 10/25/24 10054308 5255 SPECIAL DEPARTMENT SUPPLI 28.08 INVOICE: 616756
107054 NORTH COAST ENGINEERING INC
09/30/24 20250028 302877 P 10/25/24 35505080 7501 DESIGN & SURVEY 80,063.00 INVOICE: 45317
116328 OILFIELD ENVIRONMENTAL & COMPLIANCE INC
10/18/24 302878 P 10/25/24 10054301 5303 CONTRACTUAL SERVICES 1,310.00 INVOICE: 2409288
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
999999 ONE TIME PAY
10/09/24 302879 P 10/25/24 10004000 4605 SPEC.INT.CLASSES 75.00 INVOICE: 01-44139
10/18/24 302882 P 10/25/24 10004000 4353 RENT-COMMERCIAL BUILDINGS 66.00 INVOICE: 01-43689
10/18/24 302882 P 10/25/24 10004000 4655 BUILDING SUPERVISION 104.00 INVOICE: 01-43689
09/18/24 302881 P 10/25/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43689(1)
09/16/24 302880 P 10/25/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43641
10/09/24 302883 P 10/25/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-44140
100481 PACIFIC GAS & ELECTRIC CO
10/14/24 302884 P 10/25/24 10054307 5402 POWER 19,870.72 INVOICE: 1940974818-3 10/14
116133 PACIFIC PRINT RESOURCES
07/29/24 302885 P 10/25/24 10014101 5303 CONTRACTUAL SERVICES 2,107.76 INVOICE: 34044
100492 PETTY CASH
10/02/24 302886 P 10/25/24 100 1033 CHANGE CASH-SPECIAL RECRE 800.00 INVOICE: 2471
116325 RAFTELIS FINANCIAL CONSULTANTS INC
10/16/24 20260003 302887 P 10/25/24 10014120 5303 CONTRACTUAL SERVICES 5,000.00 INVOICE: 36269
113127 ROBERT HALF
10/09/24 302888 P 10/25/24 10014120 5303 CONTRACTUAL SERVICES 1,092.00 INVOICE: 64170526
10/03/24 302888 P 10/25/24 10014120 5303 CONTRACTUAL SERVICES 1,092.00 INVOICE: 64147849
10/16/24 302888 P 10/25/24 10014120 5303 CONTRACTUAL SERVICES 1,319.50 INVOICE: 64195840
10/22/24 302888 P 10/25/24 10014120 5303 CONTRACTUAL SERVICES 1,092.00
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 64214106
100732 S.E.I.U. LOCAL 620
10/18/24 302904 T 10/25/24 110 2118 S.E.I.U. EMPLOYEE DUES 1,593.72 INVOICE: OCTOBER 2024
100570 SAN LUIS POWERHOUSE
10/14/24 302889 P 10/25/24 10054308 5604 MAINTENANCE-BUILDINGS 639.90 INVOICE: 52038
110594 SART PROGRAM
09/10/24 302890 P 10/25/24 10034204 5324 FORENSIC MANDATE SERVICES 629.00 INVOICE: 33481-0924-9
100562 SLO COUNTY TAX COLLECTOR
11/01/24 302891 P 10/25/24 10014145 5551 PROPERTY TAXES 37.72 INVOICE: 2024/25 062-074-012
11/01/24 302891 P 10/25/24 28714103 5551 PROPERTY TAXES 1,693.40 INVOICE: 2024/25 007-462-001
11/01/24 302891 P 10/25/24 10014145 5551 PROPERTY TAXES 7.00 INVOICE: 2024/25 006-085-023
11/01/24 302891 P 10/25/24 10014145 5551 PROPERTY TAXES 7.00 INVOICE: 2024/25 006-085-024
11/01/24 302891 P 10/25/24 10014145 5551 PROPERTY TAXES 12.00 INVOICE: 2024/25 006-085-025
11/01/24 302891 P 10/25/24 10014145 5551 PROPERTY TAXES 7.00 INVOICE: 2024/25 006-085-026
100605 SOCALGAS
10/08/24 302892 P 10/25/24 10014145 5401 UTILITIES 77.67 INVOICE: 12041607008 10/8
10/09/24 302892 P 10/25/24 10014145 5401 UTILITIES 23.67 INVOICE: 09301508454 10/09
10/08/24 302892 P 10/25/24 10014145 5401 UTILITIES 14.79 INVOICE: 01121606006 10/08
111810 SWCA ENVIRONMENTAL CONSULTANTS
08/07/24 302893 P 10/25/24 35055620 7301 CONTRACT ADMIN/INSPECTION 1,043.50 INVOICE: 199976
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
116183 THE SHERWIN-WILLIAMS CO INC
10/16/24 302894 P 10/25/24 10054330 5255 SPECIAL DEPARTMENT SUPPLI 196.78 INVOICE: 4666-8
102377 TURF STAR, INC
10/02/24 302895 P 10/25/24 10044420 5603 MAINTENANCE-MACH & EQUIP 85.46 INVOICE: INV048564
10/02/24 302895 P 10/25/24 10044420 5603 MAINTENANCE-MACH & EQUIP 1,804.44 INVOICE: INV048567
100904 TYLER TECHNOLOGIES INC
09/30/24 20250013 302896 P 10/25/24 35055453 7301 CONTRACT ADMIN/INSPECTION 4,000.00 INVOICE: 045-487244
10/09/24 20250013 302896 P 10/25/24 35055453 7301 CONTRACT ADMIN/INSPECTION 1,600.00 INVOICE: 045-488988
10/09/24 20250013 302896 P 10/25/24 35055453 7301 CONTRACT ADMIN/INSPECTION 1,600.00 INVOICE: 045-488989
10/16/24 20250013 302896 P 10/25/24 35055453 7301 CONTRACT ADMIN/INSPECTION 800.00 INVOICE: 045-490077
106551 UNITED STAFFING ASSOC.
10/16/24 302897 P 10/25/24 10044420 5303 CONTRACTUAL SERVICES 928.28 INVOICE: 243708
109403 US BANK OF CALIFORNIA
10/18/24 302905 T 10/25/24 110 2107 PARS RETIREMENT 632.93 INVOICE: PPE 10.10.24
10/18/24 302905 T 10/25/24 110 2107 PARS RETIREMENT 158.24 INVOICE: PPE 10.10.24
102137 VERIZON WIRELESS
10/04/24 302898 P 10/25/24 10014145 5403 TELECOMMUNICATIONS 304.08 INVOICE: 9975464379
10/04/24 302898 P 10/25/24 10044421 5602 MAINTENANCE-OFFICE EQUIPM 74.16 INVOICE: 9975464380
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:102524 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116116 VILLAGE CREATIVE
08/23/24 302899 P 10/25/24 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-43111
102609 WATERBOYS PLUMBING
10/01/24 302900 P 10/25/24 10044420 5303 CONTRACTUAL SERVICES 300.75 INVOICE: 31570
09/30/24 302900 P 10/25/24 10054308 5604 MAINTENANCE-BUILDINGS 285.25 INVOICE: 31571
115850 ZEPEDA, MISTY
10/22/24 302901 P 10/25/24 10044424 5352 SERVICES-LEAGUES 32.00 INVOICE: 102224
REPORT TOTALS 1,189,825.64
COUNT AMOUNT
TOTAL PRINTED CHECKS 53 1,166,025.01
TOTAL EFT TRANSFERS 4 23,800.63
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115523 ADAMSKI MOROSKI MADDEN
10/18/24 302906 P 10/31/24 10014101 5303 CONTRACTUAL SERVICES 222.00 INVOICE: 66745
116296 ADVANCE AUTO PARTS
10/16/24 302907 P 10/31/24 10034203 5601 MAINTENANCE-VEHICLES 187.70 INVOICE: 3051429044732
103281 AGVIA
10/11/24 302908 P 10/31/24 24014150 5504 PUBLIC RELATIONS 8,500.00 INVOICE: 101124
113462 ASBURY ENVIROMENTAL SVCS
10/18/24 302909 P 10/31/24 10054305 5303 CONTRACTUAL SERVICES 102.00 INVOICE: I500-01133944
107518 AYALA, ZAK
10/23/24 302910 P 10/31/24 10034204 5501 TRAVEL/CONFERENCE/TRAININ 225.00 INVOICE: PER DEIM 10/22-10/24
114977 BLACK, JACOB
09/26/24 302911 P 10/31/24 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 20.00 INVOICE: 816240
113890 BOONE PRINTING & GRAPHICS INC
10/02/24 302912 P 10/31/24 10014102 5255 SPECIAL DEPARTMENT SUPPLI 714.06 INVOICE: 100780
10/21/24 302912 P 10/31/24 10034203 5255 SPECIAL DEPARTMENT SUPPLI 3,577.36 INVOICE: 100644
100134 CA ST DEPT OF JUSTICE
10/03/24 302913 P 10/31/24 10034201 5316 JOB RECRUITMENT EXPENSE 32.00 INVOICE: 766118
10/03/24 302913 P 10/31/24 10044421 5316 JOB RECRUITMENT EXPENSE 32.00 INVOICE: 766118
10/03/24 302913 P 10/31/24 100 1111 ACCOUNTS RECEIVABLE - FCF 160.00 INVOICE: 766118
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113129 CHARTER COMMUNICATIONS
10/01/24 302914 P 10/31/24 21114101 5330 CABLE CASTING EXPENSE 1,349.00 INVOICE: 170563301100124
10/01/24 302914 P 10/31/24 10034201 5501 TRAVEL/CONFERENCE/TRAININ 199.98 INVOICE: 170562001100124
10/14/24 302914 P 10/31/24 10054307 5303 CONTRACTUAL SERVICES 61.38 INVOICE: 170564101101424
102223 CIO SOLUTIONS LP
10/14/24 302915 P 10/31/24 10014140 5303 CONTRACTUAL SERVICES 4,768.00 INVOICE: 114731-124
10/14/24 302915 P 10/31/24 10014140 5303 CONTRACTUAL SERVICES 1,430.00 INVOICE: 114731-124
10/14/24 302915 P 10/31/24 10014140 5607 MAINTENANCE-COMPUTER SOFT 6,048.00 INVOICE: 114731-124
10/14/24 302915 P 10/31/24 10014140 5607 MAINTENANCE-COMPUTER SOFT 120.00 INVOICE: 114731-124
115466 CONSOR NORTH AMERICA INC
10/16/24 20250018 302916 P 10/31/24 35055679 7501 DESIGN & SURVEY 43,088.87 INVOICE: N192663CA.00-59
114515 CRISP IMAGING
10/09/24 302917 P 10/31/24 10014102 5306 PRINTING SERVICES 241.75 INVOICE: 542784
116046 DANIEL ZIEGLER DESIGN
05/16/24 302918 P 10/31/24 10014101 5303 CONTRACTUAL SERVICES 1,900.00 INVOICE: 024082
116330 FIELDS OUTDOOR ADVENTURES LLP
10/17/24 302919 P 10/31/24 10034204 5255 SPECIAL DEPARTMENT SUPPLI 864.35 INVOICE: 2595
100330 GSA-INFORMATION TECH
10/22/24 302920 P 10/31/24 10034204 5606 MAINTENANCE-RADIO COMM. 947.94
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 2160
116316 IMPRIVATA INC
10/11/24 20250022 302921 P 10/31/24 10014140 5303 CONTRACTUAL SERVICES 7,734.23 INVOICE: INV-22140
100208 JB DEWAR, INC
10/15/24 302922 P 10/31/24 10034203 5608 GAS & OIL 45.42 INVOICE: 361550
105057 KIMBALL MIDWEST
10/17/24 302923 P 10/31/24 10054305 5255 SPECIAL DEPARTMENT SUPPLI 64.63 INVOICE: 102710253
100429 MINER'S ACE HARDWARE, INC
10/14/24 302925 P 10/31/24 22064303 5613 MAINTENANCE-STREETS & BRI 97.61 INVOICE: 616294
10/14/24 302925 P 10/31/24 22064303 5613 MAINTENANCE-STREETS & BRI 54.56 INVOICE: 616303
10/15/24 302925 P 10/31/24 10054308 5273 SMALL TOOLS 69.99 INVOICE: 616331
115783 MINTIER HARNISH LP
10/15/24 20250025 302926 P 10/31/24 10024130 5303 CONTRACTUAL SERVICES 3,260.00 INVOICE: AGGPU-17
101265 NEW TIMES
09/26/24 302927 P 10/31/24 35055679 7001 CONSTRUCTION 477.00 INVOICE: 372010
09/26/24 302927 P 10/31/24 10014002 5301 ADVERTISING 173.00 INVOICE: 372010
10/03/24 302927 P 10/31/24 35055679 7001 CONSTRUCTION 477.00 INVOICE: 372216
10/03/24 302927 P 10/31/24 10014002 5301 ADVERTISING 173.00 INVOICE: 372216
10/03/24 302927 P 10/31/24 10024130 5301 ADVERTISING 117.00 INVOICE: 372216
10/03/24 302927 P 10/31/24 10024130 5301 ADVERTISING 117.00 INVOICE: 372216
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10/03/24 302927 P 10/31/24 10024130 5301 ADVERTISING 117.00 INVOICE: 372216
10/03/24 302927 P 10/31/24 35055679 7001 CONSTRUCTION 117.00 INVOICE: 372216
10/17/24 302927 P 10/31/24 10024130 5301 ADVERTISING 117.00 INVOICE: 372738
113509 OFFICE1
10/10/24 302928 P 10/31/24 10034204 5602 MAINTENANCE-OFFICE EQUIPM 1,513.60 INVOICE: 5031703549
999999 ONE TIME PAY
10/16/24 302930 P 10/31/24 10004000 4050 BUSINESS LICENSE TAX 30.00 INVOICE: 01-44268
10/15/24 302931 P 10/31/24 10004000 4050 BUSINESS LICENSE TAX 61.00 INVOICE: 01-44225
10/29/24 302929 P 10/31/24 22654306 5554 REBATES 3,100.00 INVOICE: 27-70750-04
999997 ONE TIME PAY REFUND
10/28/24 302938 P 10/31/24 640 2301 DEPOSIT RENTERS 321.10 INVOICE: 00007123
10/28/24 302940 P 10/31/24 640 2301 DEPOSIT RENTERS 35.74 INVOICE: 00026930
10/29/24 302936 P 10/31/24 640 2301 DEPOSIT RENTERS 231.33 INVOICE: 00027084
10/29/24 302933 P 10/31/24 640 2301 DEPOSIT RENTERS 88.28 INVOICE: 00028495
10/29/24 302932 P 10/31/24 640 2301 DEPOSIT RENTERS 5.43 INVOICE: 00028937
10/30/24 302934 P 10/31/24 640 2301 DEPOSIT RENTERS 225.02 INVOICE: 00026195
10/30/24 302935 P 10/31/24 640 2301 DEPOSIT RENTERS 101.49 INVOICE: 00028410
10/30/24 302937 P 10/31/24 640 2301 DEPOSIT RENTERS 125.58 INVOICE: 00027894
10/30/24 302939 P 10/31/24 640 2301 DEPOSIT RENTERS 256.96 INVOICE: 00029594
100481 PACIFIC GAS & ELECTRIC CO
10/20/24 302941 P 10/31/24 10054307 5402 POWER 1,948.60 INVOICE: 8532998718-5 10/20
10/20/24 302941 P 10/31/24 64054712 5402 POWER 10,790.18
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 8532998718-5 10/20
10/20/24 302941 P 10/31/24 64054711 5402 POWER 599.02
INVOICE: 8532998718-5 10/20
10/20/24 302941 P 10/31/24 61254610 5402 POWER 2,853.28 INVOICE: 8532998718-5 10/20
10/20/24 302941 P 10/31/24 10014145 5401 UTILITIES 13,420.70 INVOICE: 8532998718-5 10/20
10/20/24 302941 P 10/31/24 21754560 5355 PARKWAY MAINTENANCE-TR 17 -41.61 INVOICE: 8532998718-5 10/20
115459 PRUDENTIAL OVERALL SUPPLY
09/19/24 302943 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 25.03 INVOICE: 80963877
09/19/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 48.02 INVOICE: 80963878
09/19/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 27.63 INVOICE: 80963879
09/19/24 302942 P 10/31/24 64054712 5143 UNIFORM ALLOWANCE 43.31 INVOICE: 80963880
09/19/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 31.17 INVOICE: 80963881
09/19/24 302942 P 10/31/24 10054305 5143 UNIFORM ALLOWANCE 37.10 INVOICE: 80963882
09/19/24 302943 P 10/31/24 10054330 5143 UNIFORM ALLOWANCE 23.08 INVOICE: 80963883
09/19/24 302942 P 10/31/24 10044420 5143 UNIFORM ALLOWANCE 57.31 INVOICE: 80963884
09/19/24 302942 P 10/31/24 22064303 5143 UNIFORM ALLOWANCE 31.33 INVOICE: 80963885
09/19/24 302943 P 10/31/24 10054308 5143 UNIFORM ALLOWANCE 24.49 INVOICE: 80963886
09/19/24 302943 P 10/31/24 61254610 5143 UNIFORM ALLOWANCE 23.77 INVOICE: 80963887
10/24/24 302942 P 10/31/24 64054712 5143 UNIFORM ALLOWANCE 43.31 INVOICE: 80970388
10/24/24 302943 P 10/31/24 10054305 5143 UNIFORM ALLOWANCE 16.80 INVOICE: 80970389
10/24/24 302943 P 10/31/24 10054330 5143 UNIFORM ALLOWANCE 23.08 INVOICE: 80970390
10/24/24 302942 P 10/31/24 10044420 5143 UNIFORM ALLOWANCE 36.47 INVOICE: 80970391
10/24/24 302942 P 10/31/24 22064303 5143 UNIFORM ALLOWANCE 31.33 INVOICE: 80970392
10/24/24 302943 P 10/31/24 10054308 5143 UNIFORM ALLOWANCE 24.49 INVOICE: 80970393
10/24/24 302943 P 10/31/24 61254610 5143 UNIFORM ALLOWANCE 23.77 INVOICE: 80970394
09/26/24 302942 P 10/31/24 64054712 5143 UNIFORM ALLOWANCE 43.31 INVOICE: 80965319
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/26/24 302943 P 10/31/24 10054305 5143 UNIFORM ALLOWANCE 16.80 INVOICE: 80965320
09/26/24 302943 P 10/31/24 10054330 5143 UNIFORM ALLOWANCE 23.08 INVOICE: 80965321
09/26/24 302942 P 10/31/24 10044420 5143 UNIFORM ALLOWANCE 36.47 INVOICE: 80965322
09/26/24 302942 P 10/31/24 22064303 5143 UNIFORM ALLOWANCE 31.33 INVOICE: 80965323
09/26/24 302943 P 10/31/24 10054308 5143 UNIFORM ALLOWANCE 24.49 INVOICE: 80965324
09/26/24 302943 P 10/31/24 61254610 5143 UNIFORM ALLOWANCE 23.77 INVOICE: 80965325
10/03/24 302943 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 25.03 INVOICE: 80966518
10/03/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 48.02 INVOICE: 80966519
10/03/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 80966520
10/03/24 302942 P 10/31/24 64054712 5143 UNIFORM ALLOWANCE 43.31 INVOICE: 80966521
10/03/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 31.17 INVOICE: 80966522
10/03/24 302942 P 10/31/24 10054305 5143 UNIFORM ALLOWANCE 37.10 INVOICE: 80966523
10/03/24 302943 P 10/31/24 10054330 5143 UNIFORM ALLOWANCE 23.08 INVOICE: 80966524
10/03/24 302942 P 10/31/24 10044420 5143 UNIFORM ALLOWANCE 57.31 INVOICE: 80966525
10/03/24 302942 P 10/31/24 22064303 5143 UNIFORM ALLOWANCE 31.33 INVOICE: 80966526
10/03/24 302943 P 10/31/24 10054308 5143 UNIFORM ALLOWANCE 24.49 INVOICE: 80966527
10/03/24 302943 P 10/31/24 61254610 5143 UNIFORM ALLOWANCE 23.77 INVOICE: 80966528
10/10/24 302942 P 10/31/24 64054712 5143 UNIFORM ALLOWANCE 43.31 INVOICE: 80967989
10/10/24 302943 P 10/31/24 10054305 5143 UNIFORM ALLOWANCE 16.80 INVOICE: 80967990
10/10/24 302943 P 10/31/24 10054330 5143 UNIFORM ALLOWANCE 23.08 INVOICE: 80967991
10/10/24 302942 P 10/31/24 10044420 5143 UNIFORM ALLOWANCE 36.47 INVOICE: 80967992
10/10/24 302942 P 10/31/24 22064303 5143 UNIFORM ALLOWANCE 31.33 INVOICE: 80967993
10/10/24 302943 P 10/31/24 10054308 5143 UNIFORM ALLOWANCE 24.49 INVOICE: 80967994
10/10/24 302943 P 10/31/24 61254610 5143 UNIFORM ALLOWANCE 23.77 INVOICE: 80967995
10/17/24 302943 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 25.03 INVOICE: 80969193
10/17/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 48.02
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 80969194
10/17/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 80969195
10/17/24 302942 P 10/31/24 64054712 5143 UNIFORM ALLOWANCE 43.31 INVOICE: 80969196
10/17/24 302942 P 10/31/24 10054308 5303 CONTRACTUAL SERVICES 31.17 INVOICE: 80969197
10/17/24 302942 P 10/31/24 10054305 5143 UNIFORM ALLOWANCE 37.10 INVOICE: 80969198
10/17/24 302943 P 10/31/24 10054330 5143 UNIFORM ALLOWANCE 23.08 INVOICE: 80969199
10/17/24 302942 P 10/31/24 10044420 5143 UNIFORM ALLOWANCE 57.31 INVOICE: 80969200
10/17/24 302942 P 10/31/24 22064303 5143 UNIFORM ALLOWANCE 31.33 INVOICE: 80969201
10/17/24 302943 P 10/31/24 10054308 5143 UNIFORM ALLOWANCE 24.49 INVOICE: 80969202
10/17/24 302943 P 10/31/24 61254610 5143 UNIFORM ALLOWANCE 23.77 INVOICE: 80969203
116132 SANTA BARBARA OVERHEAD DOOR
10/02/24 20260005 302944 P 10/31/24 35505070 7001 CONSTRUCTION 123,275.00 INVOICE: 4434169
116309 SKAGGS PUBLIC SAFETY UNIFORMS & EQUIPMENT
10/04/24 302945 P 10/31/24 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 612.73 INVOICE: 290_A_251143_1
105252 ULTREX BUSINESS PRODUCTS
09/30/24 302946 P 10/31/24 10014102 5602 MAINTENANCE-OFFICE EQUIPM 126.71 INVOICE: 4187240
102137 VERIZON WIRELESS
10/04/24 302947 P 10/31/24 10034201 5403 TELECOMMUNICATIONS 1,425.26 INVOICE: 9975464378
107599 WATER SYSTEMS CONSULTING INC
09/30/24 20250023 302948 P 10/31/24 61505050 7701 CONCEPT STUDIES 1,095.50 INVOICE: 10066
09/30/24 20250023 302948 P 10/31/24 64505030 7701 CONCEPT STUDIES 2,894.50 INVOICE: 10066
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 11/25/2024 12:51
User: nvalentine
Program ID: appdwarr
INV GROUP:103124 TO FISCAL 2025/04 10/16/2024 TO 10/31/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
REPORT TOTALS 254,825.50
COUNT AMOUNT
TOTAL PRINTED CHECKS 42 254,825.50
** END OF REPORT - Generated by Nicole Valentine **
.
General Fund 429,683.61 5101 Salaries Full time 291,834.48 Streets Fund 17,797.67 5101 Volunteer Employee Retirement - Sewer Fund 15,804.65 5102 Salaries Part-Time - PPT 3,167.61 Water Fund 26,140.88 5103 Salaries Part-Time - TPT 6,323.76 489,426.81 5105 Salaries OverTime 27,506.95
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,060.70
5108 Holiday Pay 248.39
5109 Sick Pay 3,794.65
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 22,394.75 5113 Vacation Pay 11,238.77
Public Works - Maintenance 3,465.67 5114 Comp Pay 2,599.64 Public Works - Enterprise 1,646.53 5115 Annual Leave Pay 6,713.37 Recreation - Administration - 5116 Salaries - Police FTO 449.88 Recreation - Special Events - 5121 PERS Retirement 39,575.83 27,506.95 5122 Social Security 25,290.20
5123 PARS Retirement 146.12
5126 State Disability Ins. 3,919.06
5127 Deferred Compensation 766.66
5131 Health Insurance 53,011.34
5132 Dental Insurance 2,873.28
5133 Vision Insurance 757.58
5134 Life Insurance 375.20
5135 Long Term Disability 481.54
5137 Leave Payouts 3,861.72
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 160.08
5150 Bi-Lingual Pay 175.00
5151 Cell Phone Allowance 1,207.50
489,426.81
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
09/27/24 - 10/10/2024
10/18/2024
BY FUND BY ACCOUNT
ATTACHMENT 2
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services SUBJECT: Statement of Investment Deposits for October 2024 DATE: December 10, 2024
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of October 31, 2024, as required by Government Code Section 53646(b).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact on the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. Little to no future staff time is projected.
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a monthly report providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc.).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
ANALYSIS OF ISSUES:
This report represents the City’s investments as of October 31, 2024, and includes all investments managed by the City. As of October 31, 2024, the investment portfolio complied with all State laws and the City’s investment policy.
Item 9.b.
City Council
Statement of Investment Deposits for October 2024
December 10, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversification of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Portfolio Summary: October 31, 2024
ATTACHMENT 1
300 E. Branch St.
Arroyo Grande, CA 93420
Phone: (805) 473-5400
CITY OF ARROYO GRANDE
Portfolio Summary
October 31, 2024
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Local Agency Investment Fund $ 5,345,958.01 5,345,958.01 $ 4.518% 18.584% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 4.880% February 21, 2024 12 mos February 21, 2025 0.865% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.859% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.859% First Technology Federal 248,000.00 248,000.00 5.000% April 14, 2023 24 mos April 14, 2025 0.862% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.852% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.855% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.865% Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 0.865% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.865% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.865% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.862% Chartway Federal Credit Union 248,000.00 248,000.00 5.250% July 28, 2023 60 mos July 28, 2026 0.862% California Credit Union Glendale 243,000.00 243,000.00 5.450% October 26, 2023 36 mos October 26, 2026 0.845% Alliant Credit Union 248,000.00 248,000.00 5.500% November 15, 2023 36 mos November 16, 2026 0.862% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.865% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.862% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.855% United Teletech Financial Credit Union 248,000.00 248,000.00 3.500% November 8, 2023 53 mos April 1, 2028 0.862% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.848% Maine Savings Federal Credit Union 249,000.00 249,000.00 4.800% July 21, 2023 60 mos July 21, 2028 0.865% SkyOneFederal Credit Union 249,000.00 249,000.00 3.900% October 25, 2024 48 mos October 25, 2028 0.865% Bank Hapoalim BM New York 244,000.00 244,000.00 4.600% May 21, 2024 60 mos May 21, 2029 0.848% Morgan Stanley Private Bank 244,000.00 244,000.00 4.650% May 22, 2024 60 mos May 22, 2029 0.848% Total Certificates of Deposit 5,686,000.00 5,686,000.00 19.761% Agency Bonds
Federal Home Loan Bank 499,252.43 522,240.18 1.000% July 19, 2022 29 mos December 20, 2024 1.735% Federal Farm Credit Bank 998,431.00 985,755.40 0.430% March 17, 2021 48 mos March 3, 2025 3.470% Federal Natl Mortgage Assn 1,000,000.00 963,981.12 0.500% October 20, 2020 60 mos October 20, 2025 3.476% Federal Home Loan Bank 999,500.00 953,597.64 0.800% March 17, 2021 60 mos March 10, 2026 3.474% Federal Home Loan Bank 994,396.00 957,221.70 2.400% March 17, 2021 72 mos March 29, 2027 3.456% Federal Home Loan Bank 500,000.00 489,003.62 3.375% May 17, 2022 60 mos May 17, 2027 1.738% Federal Agriculture Mortgage Corp 495,174.00 491,864.71 3.930% October 28, 2024 36 mos October 7, 2027 1.721% Federal Agriculture Mortgage Corp 2,029,036.00 2,036,887.26 4.320% May 17, 2024 60 mos April 26, 2029 7.053% Total Agency Bonds 7,400,551.63 7,515,789.43 26.123%
ATTACHMENT 1
300 E. Branch St.
Arroyo Grande, CA 93420
Phone: (805) 473-5400
CITY OF ARROYO GRANDE
Portfolio Summary
October 31, 2024
Investments Principal Value Current Market Value Interest Rate Date of Purchase Term Maturity Date % of Portfolio Municipal Bonds
California State GO Various Purp Bond 491,810.00 $ 488,680.00 $ 3.100% May 12, 2022 47 mos April 1, 2026 1.709% California State Taxable GO Unlimited 1,256,116.00 1,307,049.40 3.500% November 1, 2023 53 mos April 1, 2028 4.366% Total Municipal Bonds 1,795,729.40 1,747,926.00 6.075%
Treasury Obligations
U.S. Treasury 365 -Day Bill 4,999,380.89 5,048,845.80 5.000% August 22, 2024 3 mos November 29, 2024 17.379% U.S. Treasury BL-2024 Series 2,489,952.50 2,499,412.33 4.500% March 4, 2024 9 mos November 30, 2024 8.655% U.S. Treasury Z-2026 Series 984,728.00 947,539.06 1.100% December 6, 2021 53 mos May 31, 2026 3.423% Total Treasury Obligations 8,495,797.19 8,474,061.39 29.457% TOTAL INVESTMENTS $ 28,724,036.23 28,769,734.83 $ 100.000%
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
Bill Robeson, Assistant City Manager/Public Works Director Nicole Valentine, Director of Administrative Services
Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Authorization to Execute Agreements with the California Department of Tax and Fee Administration and Authorize the Examination of Transactions and Use Tax Records
DATE: December 10, 2024
RECOMMENDATION:
1) Adopt a Resolution authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration (CDTFA) for implementation of a Local Transactions and Use Tax, in substantially final form, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2) Adopt a Resolution authorizing the examination of Transactions and Use Tax records, in substantially final form, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 3) Authorize the City Manager to amend the agreement with Hinderliter, De Llamas, and Associates (HdL Companies) for continued Transactions and Use tax Audit and Information Services.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Measure E-24, in its entirety, will provide approximately $6,000,000 annually in General Fund revenue until the end of the 10-year sunset clause in 2034.
BACKGROUND:
On November 5, 2024, the voters of the City of Arroyo Grande approved Measure E-24, a one percent (1%) general transactions and use (sales) tax measure to address the City’s future funding of City services, such as: fixing potholes, maintaining City streets, sidewalks, parks, aging infrastructure, and community facilities; providing local fire protection, police, and 9-1-1 emergency services; cleaning up litter/graffiti, and addressing homelessness. All local transactions and use (sales) taxes approved by
Item 9.c.
City Council
Authorization to Execute Agreements with the California Department of Tax and Fee Administration and Authorize the Examination of Transactions and Use Tax Records
December 10, 2024
voters are collected by the California Department of Tax and Fee Administration (CDTFA) and remitted to the City.
ANALYSIS OF ISSUES:
Collection of the Local Transactions and Use Tax
In order for the CDTFA to begin the levy and collection of the additional local transactions and use tax, several documents need to be approved including a resolution authorizing the City Manager to execute the two agreements to implement and administer the local transactions and use tax (Attachment 1). The agreements must be executed and returned to CDTFA by December 27 in order to begin collection of the tax on April 1, 2025.
Authorization to review records
In addition, staff updated the resolution required for pertinent staff to access and examine the transactions and use tax records (Attachment 2), which are deemed confidential. Only staff listed in the resolution will be given the privilege of review of the CDTFA records.
The resolution also provides for the City’s sales tax consultant, HdL Companies to have access to the data for analysis and auditing purposes. Since the local transactions and use tax is administered separately by the CDTFA, a separate and amended agreement between the City and the consultant is necessary to allow for the services to continue. An important service provided by HdL Companies is the audit of tax remittances to ensure that all applicable tax is collected and submitted. HdL Companies works closely with the CDTFA to ensure such collection.
Authorization to amend the agreement with HdL Companies The City currently contracts with HdL Companies to perform sales tax analyses and management support. HdL Companies translates the City’s sales tax data into comprehensive quarterly analyses and reports on sales tax trends by individual business, business type, and strategic economic areas for purposes of budgeting and economic development. In addition, HdL Companies serves as a resource for staff on sales and use tax-related issues, including budget projects, legislative proposals, and sales tax voids and opportunities. Since the raw data and the reports generated by HdL Companies are confidential, the reports can only be reviewed by those positions listed in the attached resolution.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution authorizing the City Manager to execute agreements with the CDTFA for implementation of a Local Transactions and Use Tax; Adopt a Resolution authorizing the examination of Transactions and Use Tax records; and Authorize the City Manager to amend the agreement with HdL Companies for continued Transactions and use tax Audit and Information Services; or
Item 9.c.
City Council
Authorization to Execute Agreements with the California Department of Tax and Fee Administration and Authorize the Examination of Transactions and Use Tax Records
December 10, 2024
2. Provide other direction to staff.
ADVANTAGES:
The CDTFA will be able to begin the collection of the tax with the resolution designating a City executive to sign the required agreements.
DISADVANTAGES:
If not approved, CDTFA will not begin the collection of the tax without the resolution designating a City executive to sign the required agreements. Delay of this item beyond the December 10, 2024, City Council meeting, and future approval of the item, would delay the collection of the tax until at least July 1, 2025.
ENVIRONMENTAL REVIEW:
Adopting the Resolutions relates to organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment, and therefore is not a project within the meaning of the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, section 15378(b)(5).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution authorizing the City Manager to execute agreements with the CDTFA for implementation of a Local Transactions and Use Tax
2. Resolution authorizing the examination of Transactions and Use Tax records
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TAX AND
FEE ADMINISTRATION FOR IMPLEMENTATION OF A LOCAL
TRANSACTIONS AND USE TAX
WHEREAS, May 28, 2024, the City Council approved Ordinance No. 731 amending the City Municipal Code and providing for a local transactions and use tax; and WHEREAS, the California Department of Tax and Fee Administration (Department) administers and collects the transactions and use taxes for all applicable jurisdictions within the state; and
WHEREAS, the Department will be responsible for administering and collecting the transactions and use tax for the City; and
WHEREAS, the Department requires that the City enter into a “Preparatory Agreement” and an “Administration Agreement” prior to implementation of said taxes, and
WHEREAS, the Department requires that the City Council authorize the agreements;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves the “Preparatory Agreement” attached as Exhibit A and the “Administrative Agreement” attached as Exhibit B, and the City Manager is hereby authorized to execute each agreement.
On motion of Council Member ____________, seconded by Council Member _______________, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 10 th day of December 2024.
RESOLUTION NO.
PAGE 2
_________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_________________________________
ISAAC ROSEN, CITY ATTORNEY
EXHIBIT A
(Rev. 07/24) 1
AGREEMENT FOR PREPARATION TO ADMINISTER AND OPERATE
CITY'S TRANSACTIONS AND USE TAX ORDINANCE
In order to prepare to administer a transactions and use tax ordinance adopted in accordance with the provision of Part 1.6 (commencing with Section 7251) of Division 2 of the Revenue and Taxation Code, the City of Arroyo Grande, hereinafter called City, and the CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION, hereinafter called Department, do agree as follows:
1. The Department agrees to enter into work to prepare to administer and operate a transactions and use tax in conformity with Part 1.6 of Division 2 of the Revenue and Taxation Code which has been approved by a majority of the electors of the City and whose ordinance has been adopted by the City.
2. City agrees to pay to the Department at the times and in the amounts hereinafter specified all of the Department's costs for preparatory work necessary to administer the City's transactions and use tax ordinance. The Department's costs for preparatory work include costs of developing procedures, programming for data processing, developing and adopting appropriate regulations, designing and printing forms, developing instructions for the Department's staff and for taxpayers, and other appropriate and necessary preparatory costs to administer a transactions and use tax ordinance. These costs shall include both direct and indirect costs as specified in Section 11256 of the Government Code.
3. Preparatory costs may be accounted for in a manner which conforms to the internal accounting and personnel records currently maintained by the Department. The billings for costs may be presented in summary form. Detailed records of preparatory costs will be retained for audit and verification by the City.
4. Any dispute as to the amount of preparatory costs incurred by the Department shall be referred to the State Director of Finance for resolution, and the Director's decision shall be final.
5. Preparatory costs incurred by the Department shall be billed by the Department periodically, with the final billing within a reasonable time after the operative date of the ordinance. City shall pay to the Department the amount of such costs on or before the last day of the next succeeding month following the month when the billing is received.
(Rev. 07/24) 2
6. The amount to be paid by City for the Department's preparatory costs shall not exceed one hundred seventy-five thousand dollars ($175,000) (Revenue and Taxation Code Section 7272.)
7. Communications and notices may be sent by first class United States mail or through email at [email protected]. If and when communications and notices may include confidential information, communications and notices must be sent through encrypted email at [email protected] or by mail. Communications and notices to be sent to the Department shall be addressed to:
California Department of Tax and Fee Administration
P.O. Box 942879 MIC: 27
Sacramento, California 94279-0027
Attention: Administrator
Local Revenue Branch
Communications and notices to be sent to the City shall be addressed to:
City of Arroyo Grande
300 E Branch Street
Arroyo Grande, CA 93420
Attention: City Manager
8. The date of this agreement is the date on which it is approved by the Department of General Services. This agreement shall continue in effect until the preparatory work necessary to administer City's transactions and use tax ordinance has been completed and the Department has received all payments due from City under the terms of this agreement.
CITY OF ARROYO GRANDE CALIFORNIA DEPARTMENT OF TAX
AND FEE ADMINISTRATION
By By
(Signature) Administrator
Local Revenue Branch
(Typed Name) Date:
_______________________________
(Title)
Date: _______________________________
EXHIBIT B
AGREEMENT FOR STATE ADMINISTRATION
OF CITY TRANSACTIONS AND USE TAXES
The City Council of the City of Arroyo Grande has adopted, and the voters of the City of Arroyo Grande (hereafter called “City”) have approved by the required majority vote, the City of Arroyo Grande Transactions and Use Tax Ordinance (hereafter called “Ordinance”), a copy of which is attached hereto. To carry out the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code and the Ordinance, the California State Department of Tax and Fee Administration, (hereinafter called the “Department”) and the City do agree as follows:
ARTICLE I
DEFINITIONS
Unless the context requires otherwise, wherever the following terms appear in the Agreement, they shall be interpreted to mean the following:
1. "District taxes" shall mean the transactions and use taxes, penalties, and interest imposed under an ordinance specifically authorized by Revenue and Taxation Code Section 7285.9, and in compliance with Part 1.6, Division 2 of the Revenue and Taxation Code.
2. "City Ordinance" shall mean the City's Transactions and Use Tax Ordinance referred to above and attached hereto, Ordinance No.731, as amended from time to time, or as deemed to be amended from time to time pursuant to Revenue and Taxation Code Section 7262.2.
ARTICLE II
ADMINISTRATION AND COLLECTION
OF CITY TAXES
A. Administration. The Department and City agree that the Department shall perform exclusively all functions incident to the administration and operation of the City Ordinance.
(Rev. 7/24) 2
B. Other Applicable Laws. City agrees that all provisions of law applicable to the administration and operation of the Department Sales and Use Tax Law which are not inconsistent with Part 1.6 of Division 2 of the Revenue and Taxation Code shall be applicable to the administration and operation of the City Ordinance. City agrees that money collected pursuant to the City Ordinance may be deposited into the State Treasury to the credit of the Retail Sales Tax Fund and may be drawn from that Fund for any authorized purpose, including making refunds, compensating and reimbursing the Department pursuant to Article IV of this Agreement, and transmitting to City the amount to which City is entitled.
C. Transmittal of money.
1. For the period during which the tax is in effect, and except as otherwise provided herein, all district taxes collected under the provisions of the City Ordinance shall be transmitted to City periodically as promptly as feasible, but not less often than twice in each calendar quarter.
2. For periods subsequent to the expiration date of the tax whether by City’s selfimposed limits or by final judgment of any court of the State of California holding that City’s ordinance is invalid or void, all district taxes collected under the provisions of the City Ordinance shall be transmitted to City not less than once in each calendar quarter.
3. Transmittals may be made by mail or electronic funds transfer to an account of the City designated and authorized by the City. A statement shall be furnished at least quarterly indicating the amounts withheld pursuant to Article IV of this Agreement.
D. Rules. The Department shall prescribe and adopt such rules and regulations as in its judgment are necessary or desirable for the administration and operation of the City Ordinance and the distribution of the district taxes collected thereunder.
E. Preference. Unless the payor instructs otherwise, and except as otherwise provided in this Agreement, the Department shall give no preference in applying money received for state sales and use taxes, state-administered local sales and use taxes, and district transactions and use taxes owed by a taxpayer, but shall apply moneys collected to
(Rev. 7/24) 3
the satisfaction of the claims of the State, cities, counties, cities and counties, redevelopment agencies, other districts, and City as their interests appear.
F. Security. The Department agrees that any security which it hereafter requires to be furnished by taxpayers under the State Sales and Use Tax Law will be upon such terms that it also will be available for the payment of the claims of City for district taxes owing to it as its interest appears. The Department shall not be required to change the terms of any security now held by it, and City shall not participate in any security now held by the Department.
G. Records of the Department.
When requested by resolution of the legislative body of the City under section 7056 of the Revenue and Taxation Code, the Department agrees to permit authorized personnel of the City to examine the records of the Department, including the name, address, and account number of each seller holding a seller’s permit with a registered business location in the City, pertaining to the ascertainment of transactions and use taxes collected for the City.
Information obtained by the City from examination of the Department's records shall be used by the City only for purposes related to the collection of transactions and use taxes by the Department pursuant to this Agreement.
H. Annexation. City agrees that the Department shall not be required to give effect to an annexation, for the purpose of collecting, allocating, and distributing District transactions and use taxes, earlier than the first day of the calendar quarter which commences not less than two months after notice to the Department. The notice shall include the name of the county or counties annexed to the extended City boundary. In the event the City shall annex an area, the boundaries of which are not coterminous with a county or counties, the notice shall include a description of the area annexed and two maps of the City showing the area annexed and the location address of the property nearest to the extended City boundary on each side of every street or road crossing the boundary.
(Rev. 7/24) 4
ARTICLE III
ALLOCATION OF TAX
A. Allocation. In the administration of the Department's contracts with all districts that impose transactions and use taxes imposed under ordinances, which comply with Part
1.6 of Division 2 of the Revenue and Taxation Code:
1. Any payment not identified as being in payment of liability owing to a designated district or districts may be apportioned among the districts as their interest appear, or, in the discretion of the Department, to all districts with which the Department has contracted using ratios reflected by the distribution of district taxes collected from all taxpayers.
2. All district taxes collected as a result of determinations or billings made by the Department, and all amounts refunded or credited may be distributed or charged to the respective districts in the same ratio as the taxpayer's self-declared district taxes for the period for which the determination, billing, refund or credit applies.
B. Vehicles, Vessels, and Aircraft. For the purpose of allocating use tax with respect to vehicles, vessels, or aircraft, the address of the registered owner appearing on the application for registration or on the certificate of ownership may be used by the Department in determining the place of use.
ARTICLE IV
COMPENSATION
The City agrees to pay to the Department as the State's cost of administering the City Ordinance such amount as is provided for by law. Such amounts shall be deducted from the taxes collected by the Department for the City.
(Rev. 7/24) 5
ARTICLE V
MISCELLANEOUS PROVISIONS
A. Communications. Communications and notices may be sent by first class United States mail to the addresses listed below, or to such other addresses as the parties may from time to time designate or through email at [email protected]. If and when communications and notices may include confidential information, communications and notices must be sent through encrypted email at [email protected] or by mail.
Communications and notices to be sent to the Department shall be addressed to:
California State Department of Tax and Fee Administration P.O. Box 942879
Sacramento, California 94279-0027
Attention: Administrator
Local Revenue Branch
Communications and notices to be sent to the City shall be addressed to:
City of Arroyo Grande
300 E Branch Street
Arroyo Grande, CA 93420
Attention: City Manager
Unless otherwise directed, transmittals of payment of District transactions and use taxes will be sent to the address above.
B. Term. The date of this Agreement is the date on which it is approved by the Department of General Services. The Agreement shall take effect on ______________.
This Agreement shall continue until December 31 next following the expiration date of the City Ordinance, and shall thereafter be renewed automatically from year to year until the
(Rev. 7/24) 6
Department completes all work necessary to the administration of the City Ordinance and has received and disbursed all payments due under that Ordinance.
B. Notice of Repeal of Ordinance. City shall give the Department written notice of the repeal of the City Ordinance not less than 110 days prior to the operative date of the repeal.
ARTICLE VI
ADMINISTRATION OF TAXES IF THE
ORDINANCE IS CHALLENGED AS BEING INVALID
A. Impoundment of funds.
1. When a legal action is begun challenging the validity of the imposition of the tax, the City shall deposit in an interest-bearing escrow account, any proceeds transmitted to it under
Article II. C., until a court of competent jurisdiction renders a final and non-appealable judgment that the tax is valid.
2. If the tax is determined to be unconstitutional or otherwise invalid, the City shall transmit to the Department the moneys retained in escrow, including any accumulated interest, within ten days of the judgment of the trial court in the litigation awarding costs and fees becoming final and non-appealable.
B. Costs of administration. Should a final judgment be entered in any court of the State of California, holding that City's Ordinance is invalid or void, and requiring a rebate or refund to taxpayers of any taxes collected under the terms of this Agreement, the parties mutually agree that:
1. Department may retain all payments made by City to Department to prepare to administer the City Ordinance.
(Rev. 7/24) 7
2. City will pay to Department and allow Department to retain Department's cost of administering the City Ordinance in the amounts set forth in Article IV of this Agreement.
3. City will pay to Department or to the State of California the amount of any taxes plus interest and penalties, if any, that Department or the State of California may be required to rebate or refund to taxpayers.
4. City will pay to Department its costs for rebating or refunding such taxes, interest, or penalties. Department's costs shall include its additional cost for developing procedures for processing the rebates or refunds, its costs of actually making these refunds, designing and printing forms, and developing instructions for Department's staff for use in making these rebates or refunds and any other costs incurred by Department which are reasonably appropriate or necessary to make those rebates or refunds. These costs shall include Department's direct and indirect costs as specified by Section 11256 of the Government Code.
5. Costs may be accounted for in a manner, which conforms to the internal accounting, and personnel records currently maintained by the Department. The billings for such costs may be presented in summary form. Detailed records will be retained for audit and verification by City.
6. Any dispute as to the amount of costs incurred by Department in refunding taxes shall be referred to the State Director of Finance for resolution and the Director's decision shall be final.
7. Costs incurred by Department in connection with such refunds shall be billed by Department on or before the 25th day of the second month following the month in which the judgment of a court of the State of California holding City's Ordinance invalid or void becomes final. Thereafter Department shall bill City on or before the 25th of each month for all costs incurred by Department for the preceding calendar month. City shall pay to Department the amount of such costs on or before the last day of the succeeding month and
(Rev. 7/24) 8
shall pay to Department the total amount of taxes, interest, and penalties refunded or paid to taxpayers, together with Department costs incurred in making those refunds.
CITY OF ARROYO GRANDE CALIFORNIA STATE DEPARTMENT OF
TAX AND FEE ADMINISTRATION
By By
(Signature) Administrator
Local Revenue Branch
(Typed Name) Date:
(Title)
(Date)
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING EXAMINATION OF SALES OR
TRANSACTIONS AND USE TAX RECORDS
WHEREAS, pursuant to Ordinance Number 579, the City of Arroyo Grande (City) entered into a contract with the California Department of Tax and Fee Administration (Department) to perform all functions incident to the administration and collection of sales and use taxes; and
WHEREAS, pursuant to Ordinance Number 731, Revenue and Taxation Code section 7270, the City entered into a contract with the California Department of Tax and Fee Administration (Department) to perform all functions incident to the administration and collection of transactions and use taxes; and WHEREAS, the City Council of the City of Arroyo Grande deems it desirable and necessary for authorized officers, employees and representatives of the City to examine confidential sales or transactions and use tax records of the Department pertaining to sales or transactions and use taxes collected by the Department for the City pursuant to that contract; and
WHEREAS, Section 7056 of the California Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Department records, and Section 7056.5 of the California Revenue and Taxation Code establishes criminal penalties for the unlawful disclosure of information contained in, or derived from, the sales or transactions and use tax records of the Department; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves as follows:
Section 1. That the City Manager, City Attorney, Assistant City Manager/Public Works Director, Director of Administrative Services, and Accounting Manager, or other officer or employee of the City designated in writing by the City Manager to the California Department of Tax and Fee Administration is hereby appointed to represent the City with authority to examine sales or transactions and use tax records of the Department pertaining to sales or transactions and use taxes collected for the City by the Department pursuant to the contract between the City and the Department.
Section 2. The information obtained by examination of Department records shall be used only for purposes related to the collection of City sales or transactions and use taxes by the Department pursuant to that contract, and for purposes related to the following governmental functions of the City:
(a) Collection of sales or transactions and use taxes by the Department; (b) Budget Planning; and
(c) Economic Development.
RESOLUTION NO.
PAGE 2
The information obtained by examination of Department records shall be used only for those governmental functions of the City listed above.
Section 3. That Hinderliter, de Llamas, and Associates (HdL Companies) is hereby designated to examine the sales or transactions and use tax records of the Department pertaining to sales or transactions and use taxes collected for the City by the Department. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City and the HdL Companies:
a) has an existing contract with the City to examine those sales or transactions and use tax records;
b) is required by that contract to disclose information contained in, or derived from, those sales or transactions and use tax records only to the officer or employee authorized under Section 1 of this resolution to examine the information.
c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract;
d) is prohibited by that contract from retaining the information contained in, or derived from those sales or transactions and use tax records, after that contract has expired.
BE IT FURTHER RESOLVED, that the information obtained by examination of Department records shall be used only for purposes related to the collection of City sales or transactions and use taxes by the Department pursuant to the contract between the City and the Department and for those purposes relating to the governmental functions of the City listed in section 2 of this resolution.
Section 4. That this resolution supersedes all prior resolutions of the City Council of the City of Arroyo Grande adopted pursuant to subdivision (b) of Revenue and Taxation Code section 7056.
On motion of Council Member ____________, seconded by Council Member _______________, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 10 th day of December 2024.
RESOLUTION NO.
PAGE 3
_________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_________________________________
ISAAC ROSEN, CITY ATTORNEY
1 Item 9.d.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
November 26, 2024, 5:30 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Mayor Pro Tem Jim Guthrie, Council Member Lan George,
Council Member Kate Secrest
Council Members Absent: Council Member Kristen Barneich Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, Assistant City Manager/Public Works
Director Bill Robeson, Community
Development Director Brian Pedrotti,
Planning Manager Andrew Perez, Assistant
Planner Shayna Gropen, City Engineer
Shannon Sweeney
This meeting was conducted in a hybrid in-person/virtual format.
CLOSED SESSION MEETING 5:30 P.M.:
1. CALL TO ORDER
Mayor Ray Russom called the meeting to order at 5:31 p.m.
2. ROLL CALL
City Clerk Matson took roll call. Council Member Barneich was absent.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No public comments were received.
5. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following and will report any reportable action at the City Council Regular meeting at 6:00 p.m.:
2 Item 9.d.
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 potential case
City Council adjourned to Closed Session at 5:32 p.m.
6. ADJOURNMENT
City Council adjourned Closed Session at 5:59 p.m.
REGULAR MEETING 6:00 P.M.
_____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
November 26, 2024
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
1 potential case
City Attorney Rosen announced that there was no reportable action.
5.b Ordinances read in title only
None.
6. SPECIAL PRESENTATIONS
6.a Mayor's Commendations Recognizing The Pick Family, Arroyo Grande Lions Club, and Trevor Weiger - Rancho Hoops Public Art Project
Mayor Ray Russom read and presented a Mayor's Commendations to the Lion's Club, The Pick Family and Trevor Weiger for their contribution to the Rancho Hoops Public Art Project.
3 Item 9.d.
6.b City Manager Communications
Assistant City Manager/Public Works Director Robeson commented on the Holiday Parade and Jingle Bell Dash events coming up on December 1st; the new edition of the City's newsletter Arroyo Grande Gazette; and announced the promotion of FCFA Fire Captain Ian Bennet and also his selection as Firefighter of the Year.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Five Cities Fire Authority
3. San Luis Obispo County Mayor's Meeting
4. South San Luis Obispo County Sanitation District (SSLOCSD)
5. Other - Mayor's Consortium for Vandenberg Air Space Base
7.b MAYOR PRO TEM GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
2. Council of Governments/Regional Transit Authority/ South County Transit (SLOCOG/SLORTA/SCT)
3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.c COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Visit SLO CAL Advisory Board
3. Other
7.d COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Governmental Affairs Committee
3. Other - SLO County Economic Forecast; Mayor's Meeting; HSOC; Zone 3 Advisory Committee
4 Item 9.d.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell; and Marlea Harmon. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Mayor Ray Russom asked staff for clarification on Item 9.g.
Community Development Director Pedrotti responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public were Gaea Powell and Mike Harris. No further public comments were received.
Moved by Council Member George
Seconded by Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action.
AYES (4): Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom
ABSENT (1): Council Member Barneich
Passed (4 to 0)
9.a Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of October 16 through October 31, 2024.
9.b Fiscal Year 2024-25 First Quarter Status Report and Budget Adjustment Request Approval
Received and filed the Fiscal Year 2024-25 First Quarter Financial Status Report and approve Budget Adjustment Requests.
9.c Approval of Minutes
Approved the minutes of the Regular City Council Meeting of November 12, 2024, as submitted.
9.d Accept the Public Safety Camera System Project, PW 2023-10 1) Accepted improvements as constructed by ADT Commercial, LLC (ADT), in accordance with the specifications for the Public Safety Camera System (PSCS) Project, PW 2023-10; 2) Directed staff to file a Notice of Completion; and
3) Authorized release of retention thirty-five (35) days after the Notice of Completion has been recorded if no liens have been filed.
9.e Notice of Award, Cornwall Avenue Watermain Replacement Project, PW 2024-02
5 Item 9.d.
1) Authorized the City Manager to execute a construction contract for the Cornwall Waterline Replacement Project to The J.F. Will Company, Inc. (”JF Will”) for $611,654.59 subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2) Authorized the City Manager to approve change orders of 10% of the contract amount, $61,165.46, for unanticipated costs during the construction phase of this Project; and 3) Found the action exempt from the California Environmental Quality Act under the Class 1 and Class 2 exemptions.
9.f Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.g General Plan Update Progress Report – November 2024 Received and filed an update on the Comprehensive General Plan Update project.
10. PUBLIC HEARINGS
10.a Citywide Utility Box Painting, Phase Three (Staff Project 24-006); Applicant – Shirley Horacek, Arroyo Grande Public Art
Community Development Director Pedrotti introduced the item. Assistant Planner Gropen presented the item. Assistant City Manager/Public Works Director Robeson responded to questions from Council.
Mayor Ray Russom opened the public hearing. Upon hearing no public comments, Mayor Ray Russom closed the public hearing.
Council thanked the artists for their work and discussion ensued regarding support for waiving fees.
Moved by Council Member George
Seconded by Council Member Secrest
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING A PUBLIC ART PROJECT TO PAINT UTILITY BOXES,
ACCEPTING DONATIONS OF TIME AND MATERIALS, WAIVING PERMIT APPLICATION FEES, AND FINDING THE PROJECT EXEMPT FROM CEQA; LOCATION – CITYWIDE; APPLICANT – SHIRLEY HORACEK, ARROYO GRANDE PUBLIC ART"; and 2) Determined that painting of utility boxes is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 of the State CEQA Guidelines.
AYES (4): Council Member George, Council Member Secrest, Mayor Pro Tem Guthrie, and Mayor Ray Russom
ABSENT (1): Council Member Barneich
Passed (4 to 0)
6 Item 9.d.
10.b Appeal Case 24-002; Appeal of Planning Commission Denial of Tentative Parcel Map 23- 001; Location – 444 Lierly Lane; Appellant – Bruce Vanderveen and Jeanne Helphenstine; Representative – MBS Land Surveys
Mayor Ray Russom declared a conflict of interest due to the proximity of her residence to the project and left the meeting. Mayor Pro Tem Guthrie presided.
Community Development Director Pedrotti commented on the request from the appellant to continue the hearing to a date certain of January 14, 2024.
Mayor Pro Tem Guthrie opened the public hearing. Upon hearing no public comments, Mayor Pro Tem Guthrie closed the public hearing.
Moved by Mayor Pro Tem Guthrie
Seconded by Council Member Secrest
Continue the public hearing to a date certain of January 14, 2025 at the request of the appellant.
AYES (3): Mayor Pro Tem Guthrie, Council Member Secrest, and Council Member George ABSENT (2): Mayor Ray Russom, and Council Member Barneich Passed (3 to 0)
11. BUSINESS ITEMS
11.a Preliminary Approval of Community Development Block Grant Projects for Year 2025 Mayor Ray Russom rejoined the meeting. Community Development Director Pedrotti introduced the item. Planning Manager Perez presented the item.
Mayor Ray Russom invited public comment. Speaking from the public was Jeff Lee. No further public comments were received.
Moved by Council Member Secrest
Seconded by Mayor Pro Tem Guthrie
1) Preliminarily approve funding recommendations for the City’s allocation of 2025 Community Development Block Grant (CDBG) funds as shown in Table 1; and 2) Find that this action is exempt from CEQA, pursuant to CEQA Guidelines Section 15061 subd. (b)(3).
AYES (4): Council Member Secrest, Mayor Pro Tem Guthrie, Council Member George, and Mayor Ray Russom
ABSENT (1): Council Member Barneich
Passed (4 to 0)
7 Item 9.d.
12. COUNCIL COMMUNICATIONS
Mayor Ray Russom wished all a good Thanksgiving and invited the public to the December 10th City Council Reorganization meeting.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 6:58 p.m.
_________________________
Caren Ray Russom, Mayor
ATTEST:
_________________________
Jessica Matson, City Clerk
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: 2025 City Council Regular Meeting Schedule
DATE: December 10, 2024
RECOMMENDATION:
Adopt a Resolution establishing the 2025 City Council regular meeting schedule.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no financial impact projected. Staff time will be reduced since Cancellation Notices for regular meetings traditionally cancelled will not be needed.
BACKGROUND:
Arroyo Grande Municipal Code Section 2.04.010 provides that the City Council shall hold meetings as established by City Council resolution. City Council Resolution No. 4434 establishes that the Council shall hold its regular meetings on the second and fourth Tuesday of every month. The Council may enact further resolutions amending its meeting schedule. Staff typically present an item to the Council in the spring to cancel the first regular City Council meeting in July to allow for summer vacations and in the fall to cancel the second regular meeting in December due to the holiday.
ANALYSIS OF ISSUES:
For calendar year 2025, staff recommends adopting a regular meeting schedule, with the cancellation of the meetings of July 8, 2025, and December 23, 2025. Staff recommends the cancellation of the July 8, 2025, meeting in keeping with the recent historical precedent of at least one summer meeting being cancelled to allow Council and staff to take vacation and to focus on other work. Finally, staff recommends the cancellation of the December 23, 2025, meeting, due to its proximity to the Christmas and New Year holidays.
Item 9.e.
City Council
2025 City Council Regular Meeting Schedule
December 10, 2024
The Council may act now, or at a future meeting, to cancel additional meeting dates as it deems fit. Further, special meetings and closed sessions will continue to be scheduled as needed.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution setting the City Council’s 2025 regular meeting schedule, and cancelling the meeting dates of July 8, 2025, and December 23, 2025;
2. Modify and adopt a Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
Setting a schedule for regular City Council meetings in 2025 will allow Council and staff to plan around meetings and will reduce staff time in preparing Cancellation Notices.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ESTABLISHING THE 2025 CITY COUNCIL REGULAR
MEETING SCHEDULE
WHEREAS, Arroyo Grande Municipal Code Section 2.04.010 provides that the City Council shall hold meetings as established by Resolution; and WHEREAS, City Council Resolution No 4434 establishes that the City Council shall hold its regular meetings on the second and fourth Tuesday of every calendar month, and the Council may adopt further policy resolutions amending its regular meeting schedule; and
WHEREAS, staff recommends that certain regular meetings of the City Council be cancelled due to proximity to holidays and other factors; and WHEREAS, the Council may still act to cancel additional regular meetings, or schedule additional special meetings, at a future meeting if it deems it necessary or desirable.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby cancels its regular meetings of July 8, 2025 and December 23, 2025.
On a motion by Council Member _________, seconded by Council Member __________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 10th day of December 2024.
RESOLUTION NO.
PAGE 2
_______________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
ISAAC ROSEN, CITY ATTORNEY
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/City Clerk
SUBJECT: Supplemental Information
Agenda Item 9.e. – December 10, 2024 City Council Meeting 2025 City Council Regular Meeting Schedule
DATE: December 6, 2024
An additional City Council regular meeting date has been identified for potential cancellation. The first meeting of November 2025 is scheduled for November 11th, which coincides with the observance of Veteran’s Day.
In addition to the cancellation of the regular meetings on July 8, 2025, and December 23, 2025, as outlined in the staff report, staff recommends the cancellation of the regular meeting on November 11, 2025, due to the Veteran’s Day holiday. The proposed resolution, reflecting these recommendations, has been revised accordingly and is attached for Council’s consideration.
cc: City Manager
Assistant City Manager/Public Works Director
Director of Community Development
City Attorney
City Clerk
City Website and Public Review Binder
Enc
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ESTABLISHING THE 2025 CITY COUNCIL REGULAR
MEETING SCHEDULE
WHEREAS, Arroyo Grande Municipal Code Section 2.04.010 provides that the City Council shall hold meetings as established by Resolution; and WHEREAS, City Council Resolution No 4434 establishes that the City Council shall hold its regular meetings on the second and fourth Tuesday of every calendar month, and the Council may adopt further policy resolutions amending its regular meeting schedule; and
WHEREAS, staff recommends that certain regular meetings of the City Council be cancelled due to proximity to holidays and other factors; and WHEREAS, the Council may still act to cancel additional regular meetings, or schedule additional special meetings, at a future meeting if it deems it necessary or desirable.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby cancels its regular meetings of July 8, 2025; November 11, 2025; and December 23, 2025.
On a motion by Council Member _________, seconded by Council Member __________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 10th day of December 2024.
RESOLUTION NO.
PAGE 2
_______________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
ISAAC ROSEN, CITY ATTORNEY
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Resolution Updating the Policy for the Distribution of Tickets and Passes Pursuant to Title 2, Section 18944.1 of the California Code of Regulations
DATE: December 10, 2024
RECOMMENDATION:
1) Adopt a Resolution updating the Tickets and Passes Distribution Policy, a policy governing the receipt and distribution of tickets and passes pursuant to Title 2, Section 18944.1 of the California Code of Regulations; and
2) Make findings that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
No financial impact has been identified and minimal staff time will be required for posting the appropriate Fair Political Practices Commission (FPPC) forms on the City’s website.
BACKGROUND:
The FPPC regulates the distribution of tickets and passes by public agencies to government officials and certain employees of their agency. Title 2, Section 18944.1 of the California Code of Regulations requires public agencies to adopt a written policy governing the distribution of tickets and passes. The purpose of the policy is to establish a fair and equitable process for the distribution of tickets and passes and to comply with Section 18944.1.
A public agency's distribution of tickets or passes does not constitute a "gift" to a public official and, consequently, does not trigger disclosure on the public official's individual FPPC Form 700, and is not subject to the annual gift limit (currently $590 per year) as long as the following requirements are met:
Item 9.f.
City Council
Resolution Updating the Policy for the Distribution of Tickets and Passes Pursuant to Title 2, Section 18944.1 of the California Code of Regulations December 10, 2024
1. Given to the Agency: The ticket or pass is given gratuitously to an agency and is then distributed to an official or employee of the City for his or her use, if all the following apply:
a. The original source of the ticket or pass has not earmarked it for use by the agency official who uses the ticket or pass;
b. The agency determines in its sole discretion who may use the ticket or pass; and
c. The distribution of the ticket or pass by the agency is made in accordance with a policy adopted by the agency, which sets forth the public purposes of the agency for which tickets or passes may be distributed and complies with Section 18944.1.
2. Publicly Owned Facility/Part of Contract: The agency obtains the ticket or pass pursuant to the terms of a contract for use of public property because the agency controls the event or venue or through purchase at fair market value and then distributes the ticket or pass in accordance with a policy adopted by the agency that complies with Section 18944.1.
While the distribution by the City of a ticket or pass to an official or designated employee is not a gift to the official or employee, other benefits, such as food or beverage received by the official or employee that are not included with the admission, may be subject to the annual gift limit and reporting requirements.
Section 18944.1 requires that any distribution of tickets or passes be made pursuant to a written policy approved by the governing body of the agency and prominently posted on the agency's website. The policy must contain at a minimum, the following provisions:
a) A provision setting forth the public purposes of the agency for which tickets or passes may be distributed;
b) A provision requiring that the distribution of any ticket or pass to, or at the behest of an agency official or employee, accomplish a stated public purpose of the agency; and
c) A provision prohibiting the transfer of any ticket or pass received by an agency official or employee pursuant to. the agency's policy except to members of the official or employee's immediate family or no more than one guest solely for their attendance at the event.
d) A provision prohibiting the disproportionate use of tickets or passes by a member of the governing body, chief administrative officer of the agency, political appointee, or department head.
Item 9.f.
City Council
Resolution Updating the Policy for the Distribution of Tickets and Passes Pursuant to Title 2, Section 18944.1 of the California Code of Regulations December 10, 2024
In May 2014, the City Council adopted Resolution No. 4580, establishing a Tickets and Passes Distribution Policy1, and designating the City Manager as the person who will have authority to distribute complimentary tickets.
Section 18944.1 provides the City with broad discretion to identify legitimate "public purposes" for the distribution of tickets or passes. Section 18944.1 (e) states that ”the agency determines whether the distribution of tickets or passes serves a legitimate public purpose of the agency, consistent with state law."
The current ticket distribution policy identifies an extensive list of categories of uses of tickets or passes that staff believes qualify as "public purposes." All tickets or passes distributed pursuant to the Ticket Policy must be accounted for on FPPC Form 802 (Tickets Provided by Agency Report), which tracks the number of tickets or passes, who they were distributed to, a description of the event, their face value, and public purpose served for which the distribution was made.
The City must complete and post Form 802 on its website within thirty (30) days of distributing the ticket or pass.
ANALYSIS OF ISSUES:
In an effort to keep up with current regulations and best practices, staff requested the 10- year-old policy be reviewed by the City Attorney’s Office for compliance.
The following substantive updates have been added or updated and are reflected in the proposed Resolution (Attachment 1):
- The California Code of Regulations reference has been updated from 18944.1 to 18946;
- A definition of “Fair Value” and language regarding ticket value has been added as described in California Code of Regulations Title 2, Section 18946(d)(1); - A description of the Ticket Administrator as defined in the Regulations has been added;
- Additional “public purpose” categories have been added; - Posting and disclosure requirements have been updated, as required by FPPC Regulations.
Staff recommends adoption of the updated Policy.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1 https://www.arroyogrande.org/DocumentCenter/View/2899
Item 9.f.
City Council
Resolution Updating the Policy for the Distribution of Tickets and Passes Pursuant to Title 2, Section 18944.1 of the California Code of Regulations December 10, 2024
1. Adopt the Resolution updating the Policy pursuant to Title 2, Section 18944.1 of the California Code of Regulations;
2. Do not adopt the Resolution updating the Policy; or
3. Provide other direction to staff.
ADVANTAGES:
Adoption of the proposed Resolution will allow the City to distribute tickets or passes to City officials and certain City employees, whose attendance at those events serves a public purpose of the agency. The proposed Ticket Policy complies with the provisions of Title 2, Section 18944.1 of the California Code of Regulations.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE UPDATING THE TICKETS AND PASSES DISTRIBUTION
POLICY, A POLICY GOVERNING THE RECEIPT AND DISTRIBUTION OF TICKETS AND PASSES PURSUANT TO TITLE 2, SECTION 18944.1
OF THE CALIFORNIA CODE OF REGULATIONS
WHEREAS, the Fair Political Practices Commission (FPPC) regulates the distribution of tickets and passes by public agencies to government officials and certain employees of their agency; and
WHEREAS, from time to time, the City may receive complimentary or discounted tickets or passes from outside sources or may purchase tickets or passes for distribution to City officials and certain City employees; and
WHEREAS, Title 2, Section 18944.1 of the California Code of Regulations requires the City Council of the City of Arroyo Grande ("City") to adopt a written policy governing the distribution of complimentary tickets and passes that includes the public purposes of the agency for which tickets or passes may be distributed; and WHEREAS, the distribution and use of such tickets and passes serves legitimate public purposes when adopted under the authority of Section 18944.1; and WHEREAS, on May 13, 2014, City Council adopted Resolution No. 4580 establishing a Tickets and Passes Distribution Policy; and
WHEREAS, the City Council now desires to amend its Tickets and Passes Distribution Policy in accordance with Section 18944.1; and
WHEREAS, the updated policy governing the receipt and distribution of tickets and passes received by the City seeks to maintain a fair and equitable process for the distribution to City officials and certain City employees to a facility, event, show or performance for entertainment, amusement, recreational or similar purposes, in compliance with Section 18944.1; and
WHEREAS, the FPPC recognizes the discretion of the City Council to determine whether the distribution of a ticket or pass serves a legitimate public purpose of the City, provided the determination is consistent with state law; and WHEREAS, the proposed policy does not qualify as a “project” under CEQA because the action will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2), (3).) The policy, as amended, provides the method that tickets and passes may be distributed in accordance with state law, meaning it does not authorize actions that could cause a direct physical or reasonably foreseeable indirect physical change to the environment; and
RESOLUTION NO.
PAGE 2
WHEREAS, on December 10, 2024, the City Council held a duly-noticed public meeting, considered the staff report, recommendations of staff, and any public testimony regarding this proposed Resolution; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. All recitals above are true, correct, and incorporated herein.
2. The updated Tickets and Passes Distribution Policy is hereby approved as set forth in Exhibit A, attached hereto and incorporated herein by this reference in substantially final form.
3. Adoption of the updated Policy is done pursuant to California Code of Regulations Title 2, Division 6, Section 18944.1, and hereby supersedes any previous version of the Policy.
4. Consistent with the requirements of Section 18944.1(c), the City Council hereby directs the City Clerk to post the Policy in a prominent location on the City Website and to send the website link by e-mail to the Fair Political Practices Commission within 30 days of adoption of this Resolution.
5. This Resolution shall take effect immediately upon its adoption.
On a motion by Council Member _________, seconded by Council Member __________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 10th day of December 2024.
RESOLUTION NO.
PAGE 3
_______________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_______________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_______________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT A
65501.00016\42834812.2
Exhibit A
CITY OF ARROYO GRANDE
TICKETS AND PASSES DISTRIBUTION POLICY
PURPOSE: The purpose of this Tickets and Passes Distribution Policy (the “Ticket Policy”) is to establish a fair and equitable process for the distribution of tickets and passes in compliance with the requirements of Title 2, Section 18944.1 of the California Code of Regulations as now exist or may hereafter be added or amended by the Fair Political Practices Commission.
SECTION 1. DEFINITIONS.
Unless otherwise expressly provided herein, words and terms used in this Ticket Policy shall have the same meaning as that ascribed to such words and terms in the California Political Reform Act of 1974 (Government Code Sections 81000, et seq., as the same may from time to time be amended) and the Fair Political Practices Commission (“FPPC”) Regulations (Title 2, Division 6 of the California Code of Regulations, Sections 18110 et seq., as the same may from time to time be amended).
A. “City” or “City of Arroyo Grande” shall mean and include the City of Arroyo Grande, and any other affiliated agency created or activated by the Arroyo Grande City Council, and any departments, boards and commissions thereof.
B. “City Official” shall mean every officer, agent and employee of the City who is obligated to file an Annual Statement of Economic Interests (FPPC Form 700) under state law or the City’s current conflict of interest code.
C. “City Venue” shall mean and refer to any facility owned, controlled or operated by the City.
D. “Fair Value” shall have the same meaning as that in Title 2 CCR section 18946(d)(1).
E. “FPPC” shall mean and refer to the California Fair Political Practices Commission.
F. “Immediate Family” shall mean and refer to the spouse and dependent children of the City Official. The term spouse includes registered domestic partners recognized by state law and dependent children shall mean a child, including an adoptive child or stepchild, of a City Official who is under 18 years old and who the City Official is entitled to claim as a dependent on his or her federal tax return.
G. “Ticket Policy” shall mean and refer to this Tickets and Passes Distribution Policy governing the distribution of tickets and passes in accordance with 2 CCR section 18944.1.
H. “Ticket” shall mean and refer to a “ticket” or “pass,” as those terms are defined in 2 CCR section 18946, as amended from time to time, but which currently defines a “ticket” as anything that provides access, entry, or admission to a specific future event or function and for which similar tickets are sold to the public to view, listen
ARROYO GRANDE TICKETS AND PASSES DISTRIBUTION POLICY PAGE 2 of 6 to, or otherwise take advantage of the attraction or activity for which the ticket is sold and includes any benefits that the ticket provides, and “pass” is a ticket that provides repeated access, entry, or admission to a facility or series of events and for which similar passes are sold to the public.
I. “Ticket Administrator” shall mean and refer to the individual(s) selected to coordinate requests for tickets. For the purpose of implementing this Ticket Policy, and completing and posting the FPPC California Form 802, the Ticket Administrator shall be the “Agency Head.”
SECTION 2. APPLICATION OF POLICY.
A. This Ticket Policy shall be applicable to every officer, agent and employee of the City who is obligated to file an Annual Statement of Economic Interests (Form 700) under state law or the City’s Conflict of Interest Code.
B. This Ticket Policy governs the distribution of Tickets received by the City that are either:
1. Gratuitously provided to the City by an outside source;
2. Acquired by the City by purchase;
3. Acquired by the City as consideration pursuant to the terms of a contract for the use of a City venue; or
4. Acquired and distributed by the City in any other manner.
SECTION 3. GENERAL PROVISIONS.
A. No Right to Tickets: The use of Tickets is a privilege extended by the City and not the right of any person to which the privilege may from time to time be extended.
B. Limitation on Transfer of Tickets: Tickets distributed to a City Official pursuant to this Ticket Policy shall not be transferred except to members of the person’s immediate family solely for their personal use or to no more than one guest solely for their attendance at the event.
C. Prohibition Against Sale of or Receiving Reimbursement for Tickets: No person who receives a Ticket pursuant to this Ticket Policy shall sell or receive reimbursement for the value of such Ticket.
SECTION 4. TICKET ADMINISTRATOR.
A. The City Manager or his/her designee shall be the “Ticket Administrator” responsible for implementing the provisions of this Policy and completing and posting Form 802. In such case where the City Manager desires to obtain a Ticket, the City Council authorizes the City Manager to exercise sole discretion in determining whether the City Manager’s use or behest of Tickets is in accordance with the terms of this Policy.
ARROYO GRANDE TICKETS AND PASSES DISTRIBUTION POLICY PAGE 3 of 6 B. The Ticket Administrator shall have the authority, in his or her sole discretion, to establish procedures for the distribution of Tickets in accordance with this Ticket Policy. All requests for Tickets that fall within the scope of this Ticket Policy shall be made in accordance with the procedures established by the Ticket Administrator.
C. The Ticket Administrator shall determine the value of any Ticket pursuant to its “Fair Value,” as that term is defined in Title 2 CCR section 18946(d)(1). For a Ticket offered for sale to the general public, the Fair Value means the face value of the Ticket. The Fair Value of a Ticket that does not have a face value, or has a face value that is not available to the general public, is the price at which the Ticket would otherwise be offered for sale to the general public by the operator of the venue or host of the event who offers the ticket for public sale. Where the price indicated on the Ticket does not reflect the actual cost for a Ticket to a luxury box or suite, the face value shall be determined by dividing the total cost of the box or suite by the number of Tickets available for that box or suite.
D. The Ticket Administrator, in his or her sole discretion, may revoke or suspend the Ticket privileges of any person who violates any provision of this Ticket Policy or the procedures established by the Ticket Administrator for the distribution of Tickets.
SECTION 5. PUBLIC PURPOSE FOR WHICH TICKETS MAY BE DISTRIBUTED.
Subject to the provisions of this Ticket Policy, the Ticket Administrator may distribute Tickets to a City Official, or at the behest of a City Official, under any one of the following public purposes:
A. The City Official reimburses the City for the Fair Value of the Ticket(s).
B. The City Official treats the Ticket(s) as income consistent with applicable federal and state income tax laws and the Ticket(s) are reported as income pursuant to Section 8 of this Ticket Policy.
C. The distribution of the Ticket(s) to, or at the behest of, the City Official accomplishes a governmental and/or public purposes. The following is a list of public purposes that the City may accomplish through the distribution of Tickets.
The list is illustrative rather than exhaustive:
1. Facilitating the performance of a ceremonial role or function by a City Official on behalf of the City at an event, for which the City Official may receive enough Tickets for the City Official and each member of his or her Immediate Family.
2. Facilitating the attendance of a City Official at an event where the job duties of the City Official require his or her attendance at the event, for which the City Official may receive enough Tickets for each member of the City Official’s Immediate Family.
ARROYO GRANDE TICKETS AND PASSES DISTRIBUTION POLICY PAGE 4 of 6
3. Promotion of intergovernmental relations and/or cooperation and coordination of resources with other governmental agencies, including, but not limited to, attendance at an event with or by elected or appointed public officials from other jurisdictions, their staff members and their guests.
4. Economic or business development purposes on behalf of the City.
5. Promotion of City resources, community programs, and/or facilities available to Arroyo Grande residents.
6. Promotion of City-run, sponsored or supported community events, activities or programs.
7. To monitor and evaluate the value of City-run, sponsored or supported community events, activities or programs to the City including but not limited to evaluation of the venue, quality of performances and compliance with City policies, agreements and other requirements.
8. Promotion and evaluation of City venues, including but not limited to evaluation of the venue, quality of performances and compliance with City policies, agreements and other requirements.
9. Promoting, supporting and/or showing appreciation for programs or services rendered by charitable and non-profit organizations benefiting Arroyo Grande residents.
10. Promotion of City tourism on a local, state, national or worldwide scale.
11. Business retention or attraction on a local, state, national or worldwide scale.
12. Promotion of City recognition, visibility, and/or profile on a local, state, national or worldwide scale.
13. Encouraging Arroyo Grande resident and business support for and attendance at local events.
14. Encouraging participants in City sponsored programs to attend local events.
15. Attracting or rewarding volunteer public service.
16. Encouraging or rewarding significant academic, athletic, or public service achievements by Arroyo Grande students, residents or businesses.
17. Attracting and retaining highly qualified employees in the City service.
18. Recognizing or rewarding meritorious service by a City Official.
19. Promoting enhanced City employee performance or morale.
ARROYO GRANDE TICKETS AND PASSES DISTRIBUTION POLICY PAGE 5 of 6
20. Promotion of open government and/or community relations by City Official appearances, participation, or availability at business or community events.
21. Sponsorship agreements involving private events where the City specifically seeks to enhance the City’s reputation both locally and regionally by serving as hosts or sponsors providing the necessary opportunities to meet and greet visitors, dignitaries, and residents.
22. Special outreach programs for veterans, teachers, emergency services, medical personnel and other civil service occupations.
23. Charitable 501(c)(3) fundraisers for the purpose of networking with other community and civic leaders.
24. As an incident to the above public purposes, allowing for the Immediate Family of the City Official to accompany the City Official to events to accomplish any of the purposes listed in this Resolution.
D. When a public purpose involves the oversight or inspection of facilities by a City Official, the City Official is required to provide a written inspection report and/or recommendation.
E. Subject to the provisions of this Ticket Policy, Tickets obtained by the City pursuant to terms of a contract for use of public property, or, by purchase at fair market value, may be distributed to City Officials. Any distribution must accomplish a public purpose in accordance with Section 5.C. above.
F. Any City Official, any member of the City Official’s Immediate Family, or guest of the City Official may return any unused ticket to the Ticket Administrator for redistribution pursuant to this policy.
SECTION 6. TICKETS DISTRIBUTED AT THE BEHEST OF A CITY OFFICIAL.
A. Only the following City Officials shall have authority to behest Tickets: City Council Members, the City Manager, and Department Heads.
B. Tickets shall be distributed at the behest of a City Official only for one or more public purposes set forth in Section 5.C. above.
C. If Tickets are distributed at the behest of a City Official, such City Official shall not use one of the Tickets so distributed to attend the event.
SECTION 7. OTHER BENEFITS.
A. The distribution of Tickets pursuant to this Policy shall not constitute a “gift” to the City Official receiving the Ticket, however, other benefits, such as food or beverage or other gifts provided to the City Official that are not part of the admission provided by the Ticket, will need to be accounted for as gifts.
ARROYO GRANDE TICKETS AND PASSES DISTRIBUTION POLICY PAGE 6 of 6 B. If the City receives Tickets that are earmarked by an outside source for particular City Officials, then the Tickets are considered gifts to that particular City Official.
If these Tickets are not returned unused to the provider within thirty (30) days of receipt, then the City Official must comply with the applicable FPPC gift limit regulations and reporting regulations.
SECTION 8. POSTING AND DISCLOSURE REQUIREMENTS.
A. This Ticket Policy shall be posted on the City’s website. The City shall, within 30 days of adoption or amendment, send to the FPPC by email a website link that displays the Ticket Policy.
B. The distribution of Tickets pursuant to this Ticket Policy which the Public Official treats as income pursuant to Section 5.B. above, or which are distributed for one or more public purposes described in Section 5.C. above, shall be documented by the preparation and certification of FPPC Form 802, as amended from time to time by the FPPC. This form must be maintained as a public record, and subject to inspection and copying as required under Government Code section 810008.
Within forty-five (45) calendar days of the distribution of a Ticket, the Ticket Administrator shall prepare and certify a Form 802 and shall post it on the City’s Website. A copy of each Form 802 shall be forwarded to the FPPC.
C. Tickets distributed by the City for which the City receives reimbursement from the City Official shall not be subject to the disclosure provisions set forth herein.
D. For Tickets distributed to a department or other unit of the City, and not used by a City Councilmember, City Manager, political appointee, or department head, the City may report the name of the department or other unit of the City and the number of Tickets provided to the department or other unit in lieu of posting the name of the individual employee(s) as otherwise required.
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shannon Sweeney, City Engineer
SUBJECT: Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 DATE: December 10, 2024
RECOMMENDATION:
1) Adopt a Resolution authorizing the City Manager to execute a construction contract for the Traffic Way Bridge Replacement Project to Granite Construction Company in the amount of $10,799,051, subject to any minor technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 2) Adopt a Resolution authorizing the City Manager to execute a construction management agreement for the Traffic Way Bridge Replacement Project to Filippin Engineering, Inc. in the amount of $1,121,955, subject to any minor technical, or nonsubstantive changes as approved by the City Manager in consultation with the City Attorney.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
$6,911,469 is budgeted in FY 2024-25 and the same amount is budgeted in FY 2025-26 for the Traffic Way Bridge Replacement Project (the “Project”), for a total of $13,822,938 over the next two fiscal years. The Highway Bridge Program (HBP), a Federal cost reimbursement program, is funding 88.53% ($12,237,448) of the project, and Measure O-2006 Sales Tax is funding the remaining 11.47% ($1,585,490) of the budgeted funds.
Construction, construction management, associated contingency costs, and previously approved design consultant construction support funding of $181,368.97 (September 24, 20241) total $13,294,475.57 for the construction phase of this project. Additional costs expended this year associated with this project include an estimated $1,306,270 in rightof-way and preliminary engineering costs, for a total of $14,600,749.57. Adequate funds exist in this year’s budget to cover anticipated costs through the end of the fiscal year.
The additional $777,811.57 not already budgeted will be incorporated into the next 5-year
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=12578
Item 9.g.
City Council
Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 December 10, 2024
Capital Improvement Program. This additional cost amounts to an additional $89,214.99 in City funding, with the remainder from the HBP.
An additional $500,000 is expected to be needed to address environmental mitigation requirements. This funding will be treated as a separate project and a separate grant, though still under the HBP and benefiting from the 88.53% federal funding. An additional $57,350 in City funding will be needed to meet this requirement.
BACKGROUND:
The Traffic Way Bridge (“Bridge”) spans Arroyo Grande Creek, allowing Traffic Way to connect to West Branch Street. Traffic Way is an arterial roadway that conveys approximately 11,500 vehicles per day. The Bridge is a reinforced concrete structure supported by abutments on each end of the Bridge and concrete piles along the span.
The Bridge was constructed in 1932, making it 92 years old.
Caltrans completes bridge inspections for this and all other bridges in the State. In 2006, Caltrans designated this Bridge as “scour critical” meaning that the supporting members of the Bridge are compromised due to erosion of surrounding soil. In 2016 the Bridge was reinspected, and that inspection found signs of deck cracking, failed expansion joints, spalling concrete, concrete abrasion, and creek channel erosion. In March 2018, it was determined that not only is scour an issue, but that the foundation is vulnerable in bearing capacity. Caltrans determined the Bridge needed replacing and placed it in the federal Highway Bridge Program (HBP). HBP provides funding for bridge repair and replacement.
It provides 88.53% of federal funding and a required local match of 11.47%.
Since then, the City has worked diligently on obtaining funding, completing design, securing right-of-way, and working with the community towards a successful bridge replacement.
ANALYSIS OF ISSUES:
The City advertised this Project on September 27, 2024, on its website, in the local paper, to trade journals/construction exchanges, and to nine firms capable of performing such work. Two bids were received ranging from $10,799,051 to $12,891,919.91 (Attachment 1).
As a part of the federal funding requirements, the Office of Civil Rights established a Disadvantaged Business Enterprises (DBE) goal of 22% for this project. The purpose of the DBE program is to increase the participation of minority and woman owned businesses in State and local transportation projects that are federally funded. If a contractor does not meet this goal, it must submit documentation presenting their good faith effort to meet the goal.
The low bidder, Granite, did not meet the 22% DBE goal but did obtain 12.05% DBE participation and provided its good faith effort documentation. This information was
Item 9.g.
City Council
Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 December 10, 2024
reviewed by City and Caltrans District 5 staff who determined that Granite did demonstrate good faith efforts to meet the DBE participation goal for the project.
The other bidder, Papich Construction Company (“Papich”), submitted a bid protest, claiming that Granite did not submit the necessary bid documents and did not meet the DBE goal whereas Papich did meet the DBE goal. The City responded to the protest, verifying that Granite did in fact submit the necessary bid documents, and provided information supporting Granite’s good faith efforts. Papich has since accepted the City’s determination and dropped their protest. The proposed construction contract between the City and Granite is included as Exhibit A to the resolution included as Attachment 2.
Concurrently, the City issued a qualifications-based Request for Proposals for construction management of this Project. Two proposals were received. These proposals were reviewed by a review team consisting of four City staff and a representative from the project design engineer firm that the City has been working with throughout the project. City staff negotiated costs with the top-rated firm, Filippin Engineering, on November 19, 2024. The proposed professional services agreement between the City and Filippin is included as Exhibit A to the resolution included as Attachment 3.
Environmental permits from several regulatory agencies are necessary to complete this project because of its impacts to the creek:
California Department of Fish and Wildlife (“CDFW”), Streambed Alteration Agreement 1602
Regional Water Quality Control Board (“RWQCB”), 401 Permit Army Corps of Engineers, 404 Permit
Permitting from CDFW has already been secured. City staff continues to work with RWQCB staff on the 401 permit, due to challenges in finding adequate mitigation for the negative impacts of the project on Arroyo Grande Creek. Inadequate space in the project footprint exists to complete the necessary mitigation. Staff searched for alternative locations within the creek to meet this requirement, which is called off-site mitigation. After evaluating multiple alternatives, no good City-owned property was found to meet the necessary criteria.
Compensatory mitigation, which consists of providing funding for projects for other entities (in the same local), was then offered as an alternative. The most suitable project is the Corbett Creek Floodplain and Stream Restoration project (“restoration project”) being coordinated by the Coastal San Luis Resource Conservation District (“RCD”), because of its nexus to Arroyo Grande Creek and the benefits that this project affords in reducing flooding potential of properties within the City’s jurisdiction. While the RWQCB is in favor of this compensatory mitigation in concept, they are concerned about the project actually being constructed and are seeking firm commitments on the funding of construction and longer-term maintenance prior to issuing the 401 permit. RCD is working with the Department of Water Resources to obtain a letter of commitment for construction funding.
Item 9.g.
City Council
Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 December 10, 2024
One mechanism for demonstrating the City’s commitment to the success of the restoration project is an addendum to the 2017 Memorandum of Understanding (MOU), included as Attachment 4. City staff plans on bringing this item for City Council’s consideration at its January 14, 2025, meeting. RWQCB has indicated that they plan on including a term in the permit indicating that failure of the restoration project to meet construction milestones will result in an increase in the mitigation requirement for the Traffic Way Bridge project costs for which the HBP will not pay.
The Army Corps of Engineers 404 permit will automatically be issued once the RWQCB’s 401 permit is issued.
The proposed construction contract time is 140 working days, and work is anticipated to take place between April 2025 and December 2025.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Authorize the City Manager or designee to execute a construction contract for the Traffic Way Bridge Replacement Project to Granite Construction Company (”Granite”) for $10,799,051 subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; Authorize the City Manager or designee to approve change orders of 10% of the contract amount, $1,079,905.10, for unanticipated costs during the construction phase of this Project; and 2) Authorize the City Manager or designee to execute a construction management agreement for the Traffic Way Bridge Replacement Project to Filippin Engineering, Inc. (”Filippin”) for $1,121,955 subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and Authorize the City Manager or designee to approve change orders of 10% of the contract amount, $112,199.50, for unanticipated costs during the construction phase of this Project;
2. Do not approve staff’s recommendations and request further information; or
3. Modify staff’s recommendation.
ADVANTAGES:
Replacing the Traffic Way Bridge will provide the following advantages:
Provides a safe path of travel over Arroyo Grande Creek on Traffic Way. Removes potential bridge failure and closure of the existing bridge due to excessive scour at the intermediate piers.
Reduces future bridge creek maintenance by constructing a bridge without intermediate supports in the flow area of the creek.
Mitigates future disruptions to traffic and parking for maintenance and repairs; Improves the use of the Bridge for pedestrians and cyclists. Maximizes federal funding for this vital element of City infrastructure.
Item 9.g.
City Council
Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 December 10, 2024
DISADVANTAGES:
Replacing the Traffic Way Bridge will have the following disadvantages:
Significant disruption to vehicles and pedestrians, including parking. Detour plans2 have been developed with significant public input, including a presentation to City Council on September 9, 20243, to facilitate traffic circulation to the greatest extent possible. Additional elements being added to facilitate traffic circulation include a temporary traffic signal at the southbound Fair Oaks Avenue offramp, a temporary traffic signal at Bridge Street and East Branch Street, and a traffic circle in front of Arroyo Grande High School.
Potential negative impact to businesses adjacent to the construction site or negatively impacted by the change in traffic flow. On July 28, 20204 City Council directed staff to limit project construction to one season to minimize disruption to businesses and help control project costs.
Additional local sales tax costs. $1,192,105 of the anticipated costs, and much of the budget overrun, is contingency. City staff will monitor the project carefully through the construction phase to minimize the use of this contingency and therefore minimize the additional local sales tax costs. Lack of an executed 401 permit. City staff continues to work diligently with project partners and regulatory agencies to obtain an executed 401 permit prior to actual construction, which is currently scheduled for April 2025. A compensatory mitigation arrangement will not negatively impact the contractor’s scope of work.
However, failure to meet the terms of the MOU and its planned addendum will likely increase mitigation required in the future, past the construction phase of the project, which has some unknown financial implications.
ENVIRONMENTAL REVIEW:
On September 26, 20235, the City Council adopted a Mitigated Negative Declaration (MND) for the Project (SCH No. 2022060452). The MND analyzed the environmental impacts of the Project in compliance with the California Environmental Quality Act. The subsequent award of a construction contract for the Project, and a construction management agreement for the Project, respectively, do not in themselves result in a direct or reasonably foreseeable indirect physical change in the environment and is thus not subject to the California Environmental Quality Act under State CEQA Guidelines sections 15060(c)(2),(3), 15378.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
2https://www.arroyogrande.org/DocumentCenter/View/12363/Traffic-Way---Traffic-Flow_20240425 3https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=12478 4 https://www.arroyogrande.org/AgendaCenter/ViewFile/Item/9992?fileID=16092 5 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=8662
Item 9.g.
City Council
Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02 December 10, 2024
ATTACHMENTS:
1. Bid Opening Log Sheet
2. Resolution - Award Construction Contract – Granite
3. Resolution - Award Professional Service Agreement – Filippin
4. 2017 Memorandum of Understanding with RCD
24,2024
ATTACHMENT 1
65501.00015\42788974.6
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AWARDING THE TRAFFIC WAY BRIDGE
REPLACEMENT PROJECT CONSTRUCTION CONTRACT TO
GRANITE CONSTRUCTION COMPANY FOLLOWING A
COMPETITIVE BID PROCESS, AND FINDING THAT SAID
ACTION IS EXEMPT FROM CEQA PURSUANT TO STATE
CEQA GUIDELINES SECTION 15060
WHEREAS, the Traffic Way Bridge (“Bridge”) spans Arroyo Grande Creek allowing Traffic Way to connect to West Branch Street. Traffic Way is an arterial roadway that conveys approximately 11,500 vehicles per day. The Bridge is a reinforced concrete structure supported by abutments on each end of the Bridge and concrete piles along the span; and
WHEREAS, in 2006, Caltrans designated this Bridge as “scour critical” meaning that the supporting members of the Bridge are compromised due to erosion of surrounding soil. In 2016 the Bridge was reinspected, and that inspection found signs of deck cracking, failed expansion joints, spalling concrete, concrete abrasion, and creek channel erosion. In March 2018, it was determined that not only is scour an issue, but that the foundation is vulnerable in bearing capacity; and WHEREAS, Caltrans determined the Bridge needed replacing and placed it in the federal Highway Bridge Program (HBP). HBP provides funding for bridge repair and replacement. It provides 88.53% of federal funding and a required local match of
11.47%; and
WHEREAS, $6,911,469 is budgeted in FY 2024-25 and the same amount is budgeted in FY 2025-26 for the Traffic Way Bridge Replacement Project (the “Project”), for a total of $13,822,938 over the next two fiscal years; and WHEREAS, Adequate funds exist in this year’s budget to cover anticipated costs through the end of the fiscal year. The additional $777,811.57 not already budgeted will be incorporated into the next 5-year Capital Improvement Program. This additional cost amounts to an additional $89,214.99 in City funding, with the remainder from the Highway Bridge Program; and
WHEREAS, the City advertised this Project on September 27, 2024, on its website, in the local paper, to trade journals/construction exchanges, and to nine firms capable of performing such work, in compliance with the City’s purchasing policy; and WHEREAS, two bids were received ranging from $10,799,051 from Granite Construction Company (“Granite”) to $12,891,919.91 from Papich Construction Company (“Papich”); and
65501.00015\42788974.6
RESOLUTION NO.
PAGE 2
WHEREAS, as a part of the federal funding requirements, the Office of Civil Rights established a Disadvantaged Business Enterprises (DBE) goal of 22% for this project. The purpose of the DBE program is to increase the participation of minority and woman owned businesses in State and local transportation projects that are federally funded. If a contractor does not meet this goal, it must submit documentation presenting their good faith effort to meet the goal; and WHEREAS, the low bidder, Granite, did not meet the 22% DBE goal but did obtain
12.05% DBE participation and provided its good faith effort documentation. This information was reviewed by City and Caltrans District 5 staff who determined that Granite did demonstrate good faith efforts to meet the DBE participation goal for the project; and
WHEREAS, this resolution documents formal action awarding this contract pursuant to Gov. Code 36935.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, as follows:
1. RECITALS. The foregoing recitals are true and correct and are incorporated herein.
2. CEQA FINDINGS. The City Council finds that awarding the Traffic Way Bridge Replacement Project construction contract to Granite Construction is exempt from further review under the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15060(c)(2),(3), 15378. On September 26, 2023, the City Council adopted a Mitigated Negative Declaration (MND) for the Project (SCH No. 2022060452). The MND analyzed the environmental impacts of the Project in compliance with the California Environmental Quality Act. The subsequent award of a construction contract for the Project, and a construction management agreement for the Project, respectively, do not in themselves result in a direct or reasonably foreseeable indirect physical change in the environment and is thus not subject to the California Environmental Quality Act under State CEQA Guidelines sections 15060(c)(2),(3), 15378.
City Council directs staff to file a Notice of Exemption with the County Clerk and State Clearinghouse within five days of this Resolution.
3. Contract Award. The City Council awards the Traffic Way Bridge Replacement Project to Granite Construction Company contract in the not-toexceed amount of $10,799,051, attached in substantially final form as Exhibit “A.” The City Council authorizes the City Manager to execute that contract,
65501.00015\42788974.6
RESOLUTION NO.
PAGE 3
subject to any minor technical, or non-substantive changes in consultation with the City Attorney. The City Council incorporates the analysis of the Staff Report dated December 10, 2024, accompanying this item, as part of the passage of this Resolution.
4. Contingency. The City Council authorizes the City Manager or designee to approve change orders of 10% of the contract amount, $1,079,905.10, for unanticipated costs during the construction phase of this project.
5. CUSTODIAN OF RECORDS. The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at City Hall, 300 E Branch St Arroyo Grande CA 93420.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 10th day of December 2024.
65501.00015\42788974.6
RESOLUTION NO.
PAGE 4
_________________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
________________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
________________________________________
ISAAC ROSEN, CITY ATTORNEY
65501.00015\42788974.6
RESOLUTION NO.
PAGE 5
Exhibit “A”
65501.00015\42788974.6
ATTACHMENT 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AWARDING THE TRAFFIC WAY BRIDGE
REPLACEMENT PROJECT CONSTRUCTION MANAGEMENT
PROFESSIONAL SERVICES AGREEMENT TO FILIPPIN
ENGINEERING FOLLOWING A REQUEST FOR PROPOSALS
PROCESS, AND FINDING THAT SAID ACTION IS EXEMPT
FROM CEQA PURSUANT TO STATE CEQA GUIDELINES
SECTION 15060
WHEREAS, the Traffic Way Bridge (“Bridge”) spans Arroyo Grande Creek allowing Traffic Way to connect to West Branch Street. Traffic Way is an arterial roadway that conveys approximately 11,500 vehicles per day. The Bridge is a reinforced concrete structure supported by abutments on each end of the Bridge and concrete piles along the span; and
WHEREAS, in 2006, Caltrans designated this Bridge as “scour critical” meaning that the supporting members of the Bridge are compromised due to erosion of surrounding soil. In 2016 the Bridge was reinspected, and that inspection found signs of deck cracking, failed expansion joints, spalling concrete, concrete abrasion, and creek channel erosion. In March 2018, it was determined that not only is scour an issue, but that the foundation is vulnerable in bearing capacity; and WHEREAS, Caltrans determined the Bridge needed replacing and placed it in the federal Highway Bridge Program (HBP). HBP provides funding for bridge repair and replacement. It provides 88.53% of federal funding and a required local match of
11.47%; and
WHEREAS, $6,911,469 is budgeted in FY 2024-25 and the same amount is budgeted in FY 2025-26 for the Traffic Way Bridge Replacement Project (the “Project”), for a total of $13,822,938 over the next two fiscal years; and WHEREAS, Adequate funds exist in this year’s budget to cover anticipated costs through the end of the fiscal year. The additional $777,811.57 not already budgeted will be incorporated into the next 5-year Capital Improvement Program. This additional cost amounts to an additional $89,214.99 in City funding, with the remainder from the Highway Bridge Program; and
WHEREAS, the City issued a qualifications-based Request for Proposals for construction management of this Project. Two proposals were received. These proposals were reviewed by a review team consisting of four City staff and a representative from the project design engineering firm that the City has been working with throughout the project. City staff negotiated costs with the top-rated firm, Filippin Engineering, on November 19, 2024; and
65501.00015\42788974.6
RESOLUTION NO.
PAGE 2
WHEREAS, as a part of the federal funding requirements, the Office of Civil Rights established a Disadvantaged Business Enterprises (DBE) goal of 22% for this project. The purpose of the DBE program is to increase the participation of minority and woman owned businesses in State and local transportation projects that are federally funded. If a contractor does not meet this goal, it must submit documentation presenting their good faith effort to meet the goal; and WHEREAS, the selected consultant met the 22% DBE goal; and WHEREAS, this resolution documents formal action awarding this contract pursuant to Gov. Code 36935.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, as follows:
1. RECITALS. The foregoing recitals are true and correct and are incorporated herein.
2. CEQA FINDINGS. The City Council finds that awarding the Traffic Way Bridge Replacement Project construction management professional services agreement to Filippin Engineering is exempt from further review under the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15060(c)(2),(3), 15378. On September 26, 2023, the City Council adopted a Mitigated Negative Declaration (MND) for the Project (SCH No. 2022060452). The MND analyzed the environmental impacts of the Project in compliance with the California Environmental Quality Act. The subsequent award of a construction contract for the Project, and a construction management agreement for the Project, respectively, do not in themselves result in a direct or reasonably foreseeable indirect physical change in the environment and is thus not subject to the California Environmental Quality Act under State CEQA Guidelines sections 15060(c)(2),(3), 15378.
City Council directs staff to file a Notice of Exemption with the County Clerk and State Clearinghouse within five days of this Resolution.
3. Contract Award. The City Council awards a professional services agreement for construction management of the Traffic Way Bridge Replacement Project to Filippin Engineering in the not-to-exceed amount of $1,121,955, attached in substantially final form as Exhibit “A.” The City Council authorizes the City Manager to execute that contract, subject to any minor technical, or nonsubstantive changes in consultation with the City Attorney. The City Council incorporates the analysis of the Staff Report dated December 10, 2024, accompanying this item, as part of the passage of this Resolution.
65501.00015\42788974.6
RESOLUTION NO.
PAGE 3
4. Contingency. The City Council authorizes the City Manager or designee to approve change orders of 10% of the contract amount, $112,199.50, for unanticipated costs during the construction phase of this project.
5. CUSTODIAN OF RECORDS. The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at City Hall, 300 E Branch St Arroyo Grande CA 93420.
On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 10th day of December 2024.
65501.00015\42788974.6
RESOLUTION NO.
PAGE 4
_________________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
________________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
________________________________________
ISAAC ROSEN, CITY ATTORNEY
65501.00015\42788974.6
RESOLUTION NO.
PAGE 5
Exhibit “A”
MEMORANDUM OF UNDERSTANDING
BY AND BETWEEN THE COASTAL SAN LUIS RESOURCE CONSERVATION DISTRICT
AND THE CITY OF ARROYO GRANDE REGARDING THE CORBETT CREEK
FLOODPLAIN AND STREAM RESTORATION PROJECT
This Memorandum of Understanding (" MOU") is entered into by and between the Coastal San Luis Resource Conservation District (" RCD"), a special district of the State of California and the City of Arroyo Grande (" CITY"), a California municipal corporation, ( collectively the " Parties") with reference to the following Recitals:
RECITALS
A. in 2007, CITY received a civil liability complaint from the California Regional Water Quality Control Board relating to a sewage spill that occurred in or near Arroyo Grande Creek. The CITY was required to make restitution by expending $ 60, 000 on supplemental environmental projects SEP) within the CITY.
B. in response to the civil liability complaint, the CITY funded two separate SEPs: ( a) an SEP to retrofit the City hall parking lot to include a landscaped bioswale and drainage filtration approximately $ 41, 000) and ( b) an SEP to combat increased runoff and sedimentation in Corbett Canyon Creek ( approximately $ 19, 000).
C. The CITY subsequently expended an additional $ 42, 000 ( over and above the restitution obligation) to perform a preliminary field survey, biological surveys and design for an expanded Corbett Canyon Creek project (" Corbett Creek Floodplain and Stream Restoration Project" or Project").
D. Recently, the CITY participated with the RCD in a grant application to the Department of Water Resources (" DWR") for the Urban Streams Restoration Program, which would provide funds for implementation of the Corbett Creek Floodplain and Stream Restoration Project.
E. The CITY has agreed to provide $ 70, 000 cash and $ 14, 000 of in- kind staff time toward the Project.
F. The DWR recently conditionally awarded a grant to the RCD in an amount not to exceed 831, 420 to fund the Corbett Creek Floodplain and Stream Restoration Project. The grant is conditioned on, among other things, the DWR and RCD entering into a grant agreement. The DWR and RCD are in the process of finalizing that certain Grant Agreement No. 4600009865.
The Grant Agreement identifies the RCD as the project sponsor and the CITY as a program partner. Other programs partners are creek- side landowners, Central Coast Salmon Enhancement, the State Coastal Conservancy and the Natural Resource Conservation Service.
G. As the Grant Agreement only generally sets forth the respective obligations of the RCD and CITY, the purpose of this MOU is to more clearly define the tasks and roles of each Party as to the other consistent with the Grant Agreement.
ATTACHMENT 4
H. The Parties agree that performance of the Corbett Creek Floodplain and Stream Restoration Project in the City of Arroyo Grande provides a public benefit. Specifically, implementation of the Project will alleviate flooding on Corbett Canyon Creek and reduce stress on the lower portion of Arroyo Grande Creek. The Project will also restore riparian and floodplain habitat.
NOW, THEREFORE, the Parties agree as follows:
1. CITY Contribution:
CITY agrees to provide $ 70, 000 cash and $ 14, 000 of in- kind staff time toward the Corbett Creek Floodplain and Stream Restoration Project in the manner set forth in this MOU.
2. Project Administration:
RCD will perform all Project administration such as invoicing, expense and travel reporting, tracking overhead, quarterly and final progress reports throughout the grant contract. RCD' s obligation shall specifically include grant management to revise the scope of work as needed and administration of additional contractual documents, including contracts with the DWR and subcontractors.
3. Easement Acquisition for Clark Property:
a) RCD will use its best efforts to obtain a conservation/ flood easement for the approximately 12. 5 acres of property specifically identified in the Grant Agreement as the Clark Property (" Conservation Easement Property"), with stream access restored to 10 acres of historic floodplain to attenuate peak storm flows and thereby increase flood protection to urban and agricultural areas downstream (" Conservation Easement"). b) CITY will reimburse RCD, in an amount not to exceed $ 12, 000, for the costs RCD incurs in obtaining an appraisal, purchasing title reports and preparing, processing and recording the Conservation Easement in accordance with the requirements set forth in the Grant Agreement.
c) CITY will provide in- kind staff time to work with RCD to develop a Maintenance Trust to manage the removal of increased sediment within the Conservation Easement Property and other maintenance tasks associated with the Conservation Easement.
4. Design Floodplain/ Sediment Detention and Long- term Management Plan:
a) CITY will provide in- kind staff time to attend two ( 2) meetings to review the engineering designs with necessary permitting agencies and partners and receive comment. b) CITY will work with RCD to develop a long- term management plan to support periodic sediment removal in order to maintain the Project' s usefulness for sediment capture and revegetation of grassland areas.
5. Design Stream Restoration Plan:
a) CITY will provide funds necessary, not to exceed $ 25, 000, to RCD for the preparation of 50% design plans for a channel restoration project along 4, 200 feet of stream immediately downstream of the Conservation Easement Property) to restore the channel geometry, thereby increasing flow volumes. CITY engineering staff will attend two ( 2) meetings to review the designs with necessary permitting agencies and partners and receive comment.
b) RCD will coordinate access agreements and outreach to multiple landowners on the Project trajectory.
6. Permitting and Environmental Compliance:
a) Permitting for Floodplain/ Sediment Detention Basin. 1) CITY will provide staff time necessary, not to exceed a $ 7, 000 value, to review permit applications and prepare California Environmental Quality Act (" CEQA") documents. Permits include those required by the Department of Fish and Game, Regional Water Quality Control Board, U. S. Army of Corps of Engineers, and the CITY. The CITY will prepare a Negative Declaration or a Mitigated Negative Declaration based on the existing initial study and 100% designs of the floodplain project.
b) Permitting for Stream Restoration.
1) CITY will provide the staff time necessary, not to exceed a $ 7, 000 value, to prepare an initial study to determine what CEQA documents may be required for the stream restoration project.
2) CITY will provide up to $ 33, 000 in cash to cover the costs to write and submit permits and environmental compliance documents beyond the initial study subject to the option set forth below. RCD will complete permit applications and lead the permit conversations with the various responsible agencies. RCD will complete the CEQA documents after the initial study is performed. The CITY may, at its option, decide to prepare the needed CEQA documents as an in- kind match and advise RCD in writing if it intends to do so.
7. General Provisions of this MOU:
a). The Parties recognize that grant disbursement is subject to fund availability and potential withholding by the State. In the event that the grant is not disbursed, the Parties are excused from the performance of this MOU except as set forth herein. b) CITY agrees to provide any information necessary for RCD to establish compliance with the terms set forth in the Grant Agreement.
c) CITY agrees to perform all work set forth in this MOU in accordance with the requirements and standards set forth in the Grant Agreement and applicable provisions of the law.
d) All coordination, assistance, and services rendered under this MOU will be carried out in compliance with the objectives, roles and responsibilities of the Parties. e) The Parties will exchange information and consult with each other before implementing the provisions hereof that may affect the ability of the other party to perform under this MOU.
f) The Parties acknowledge that this MOU must be implemented through a complex series of steps that include several governmental approvals requiring compliance with the CEQA. Notwithstanding the obligations of CITY set forth in Paragraph 6 above, RCD shall be identified as the Lead Agency with respect to CEQA for all environmental issues related to all actions described in this MOU.
8. Roles and Responsibilities:
The Parties shall each designate in writing a single point of contact to ensure their respective responsibilities are satisfied. All future correspondence regarding this MOU and the rights and responsibilities hereunder shall be directed to the designated single points of contact.
9. Effective Date, Termination and Modification:
This MOU will become effective when executed by the Parties. This MOU may terminate by the mutual written consent of the Parties or by operation of law. This MOU may be amended by written instrument executed by the Parties.
10. Mutual Indemnification:
Each party shall, to the fullest extent permitted by law, indemnify, defend and hold the other party harmless against any and all costs, expenses, losses, claims, suits, damages, and liabilities ( including reasonable attorney' s fees) for acts or omissions arising out of or in connection with their respective acts or omissions performed under this MOU.
NOTHING FURTHER BEYOND THIS POINT EXCEPT SIGNATURES///////////
IN WITNESS WHEREOF, the parties hereto have executed this MOU effective upon the date of last signature below.
COASTAL SAN LUIS RESOURCE CITY OF ARROYO GRANDE:
CONSERVATION DISTRICT:
By: 74,-;) i4,1-);:c, BA
Neil Havlik, President Tony Fix are, Mayor
Date: . l - — ( 2___ • Date: II- / 3
ATTEST: ATTEST:
Kelly We; ore ity Clerk
APPROVED AS TO FORM AND
LEGAL EFFECT: APPROVED AS TO FORM:
Erica A. Stuckey, Deputy County Counsel Tin . thy J. Carmel, City Attorney Date: Date: 1 1 1 13 i Z
APPROVED AS TO CONTENT:
Stever Adams, City Manager
Date: ////.?// Z
Item 9.h.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Andrew Perez, Planning Manager
SUBJECT: Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units
DATE: December 10, 2024
RECOMMENDATION:
1) Adopt the Ordinance amending Section 16.52.150 of the Arroyo Grande Municipal Code; and
2) Find that this action is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17 IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
No financial impact is projected.
BACKGROUND:
In 2024, the Legislature approved two new bills — AB 2533 and SB 1211 — that amend state Accessory Dwelling Unit (ADU) law. These bills become effective on January 1, 2025. AB 2533 amends State law regarding legalizing unpermitted ADUs and JADUs. SB 1211 expands the number of ADUs allowed on properties developed with multi-family residential units, defines terms that were previously undefined by State law, and clarifies that uncovered parking does not need to be replaced when it is demolished to accommodate an ADU. The Ordinance also would amend the maximum height limit to allow ADUs above detached garages as a voluntary measure to encourage ADU development.
The Planning Commission reviewed the Ordinance at its meeting on October 29, 20241 and adopted a Resolution recommending that City Council adopt the Ordinance as
1https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=9863b843-2905-4188-ad17- e0a0fe6daf74&lang=English&Agenda=Agenda&Item=17&Tab=attachments
Item 9.h.
City Council
Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units
December 10, 2024
proposed. At a public hearing on November 12, 20242, the City Council introduced the Ordinance as proposed.
ANALYSIS OF ISSUES:
The Ordinance amendments are now ready for adoption. The Ordinance amendments will become effective thirty (30) days after adoption.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Ordinance as proposed; or
2. Modify the Ordinance amendments and direct staff to return at a future public hearing to introduce the modified amendments; or
3. Provide other direction to staff.
ADVANTAGES:
Adopting the Ordinance amendments will bring the City’s ADU Ordinance in compliance with State law.
DISADVANTAGES:
None identified.
ENVIRONMENTAL REVIEW:
Under California Public Resources Code section 21080.17, CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, the adoption of the proposed Ordinance is statutorily exempt from CEQA in that it implements state ADU law.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Ordinance
2https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=ecf80666-0f56-4fcc-bdefb3917dd80e45&lang=English&Agenda=Agenda&Item=41&Tab=attachments
ATTACHMENT 1
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLE 16 OF THE
ARROYO GRANDE MUNICIPAL CODE RELATING TO
ACCESSORY DWELLING UNITS AND JUNIOR
ACCESSORY DWELLING UNITS AND FINDING THE
ACTION TO BE STATUTORILY EXEMPT FROM CEQA
WHEREAS, the Planning and Zoning Law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs; and
WHEREAS, in 2024, the California Legislature approved, and the Governor signed into law, Assembly Bill 2533 (“AB 2533”) and Senate Bill 1211 (“SB 1211”), which further amend state ADU law; and
WHEREAS, AB 2533 and SB 1211 take effect on January 1, 2025, and for the City’s ADU ordinance to remain valid, it must be amended to reflect the requirements of AB 2533 and SB 1211; and
WHEREAS, in order to stay abreast of recent changes to a number of these federal and state laws, it is necessary to adopt amendments to the Arroyo Grande Municipal Code; and
WHEREAS, the City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to reflect AB 2533’s and SB 1211’s changes to state law; and
WHEREAS, on October 29, 2024, the Planning Commission held a duly-noticed public hearing to consider the attached Ordinance; and
WHEREAS, on November 12, 2024, the City Council conducted a duly noticed public hearing to consider the ordinance, including: (1) the public testimony and agenda reports prepared in connection with the ordinance; (2) the policy considerations discussed therein; and (3) the consideration and recommendation of the Planning Commission; and WHEREAS, the City Council of the City of Arroyo Grande, at its regularly scheduled public meeting on November 12, 2024 introduced this Ordinance to replace Section 16.52.150 of Title 16 of the Arroyo Grande Municipal Code relating to accessory dwelling units; and
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WHEREAS, all legal prerequisites to the adoption of the ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS:
SECTION 1. Incorporation. The recitals above are each incorporated by reference and adopted as findings by the City Council.
SECTION 2. CEQA. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, adoption of the Ordinance is statutorily exempt from CEQA in that it implements state ADU law.
SECTION 3. General Plan. The City Council hereby finds that the adoption of the Ordinance is consistent with the General Plan as a matter of law under Government Code section 66314(c).
SECTION 4. Code Amendment. Section 16.52.150 of the Arroyo Grande Municipal Code is hereby amended and restated to read in its entirety as provided in Exhibit “A-1,” attached hereto and incorporated herein by reference.
SECTION 5. Effective Date. This Ordinance takes effect 30 days after its adoption.
SECTION 6. HCD Submittal. In accordance with Government Code section 66326, the City Clerk is directed to submit a copy of this Ordinance to the California Department of Housing and Community Development within 60 days after adoption.
SECTION 7. Publication. The City Clerk is directed to certify to the adoption of this Ordinance and post or publish this Ordinance as required by law.
SECTION 8. Custodian of Records. The custodian of records for this Ordinance is the City Clerk and the records comprising the administrative record are located at 300 E.
Branch Street, Arroyo Grande, California 93420.
SECTION 9. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.
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On motion by Council Member ______, seconded by Council Member _______, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this ____ day of _______, 2024.
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___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 1
EXHIBIT A-1
Section 16.52.150 Accessory Dwelling Units
A. Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with Chapter 13 of Division 1 of Title 7 of the California Government Code.
B. Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:
1. Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located.
2. Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.
3. Considered in the application of any local ordinance, policy, or program to limit residential growth.
4. Required to correct a nonconforming zoning condition, as defined in subsection C.8 below. This does not prevent the city from enforcing compliance with applicable building standards in accordance with Health and Safety Code section 17980.12.
C. Definitions. As used in this section, terms are defined as follows:
1. “Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
a. An efficiency unit, as defined by section 17958.1 of the California Health and Safety Code; and
b. A manufactured home, as defined by section 18007 of the California Health and Safety Code.
2. “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.
3. “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the singlefamily or multifamily dwelling is or will be situated.
4. “Efficiency kitchen” means a kitchen that includes all of the following:
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a. A cooking facility with appliances.
b. A food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU.
5. “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
a. It is no more than 500 square feet in size.
b. It is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the singlefamily structure. c. It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure. d. If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single-family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling.
e. It includes an efficiency kitchen, as defined in subsection C.4 above.
6. “Livable space” means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.
7. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.
8. “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.
9. “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.
10.“Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.
11.“Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
12.“Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.
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D. Approvals. The following approvals apply to ADUs and JADUs under this section:
1. Building-permit Only. If an ADU or JADU complies with each of the general requirements in subsection E below, it is allowed with only a building permit in the following scenarios:
a. Converted on Single-family Lot: One ADU as described in this subsection D.1.a and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
i. Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to accommodating ingress and egress; and ii. Has exterior access that is independent of that for the singlefamily dwelling; and iii. Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
iv. The JADU complies with the requirements of Government Code sections 66333 through 66339.
b. Limited Detached on Single-family Lot: One detached, newconstruction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection D.1.a above), if the detached ADU satisfies each of the following limitations:
i. The side- and rear-yard setbacks are at least four feet. ii. The total floor area is 800 square feet or smaller. iii. The peak height above grade does not exceed the applicable height limit in subsection E.2 below.
c. Converted on Multifamily Lot: One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. Under this subsection D.1.c, at least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units.
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d. Limited Detached on Multifamily Lot: No more than two detached ADUs on a lot with a proposed multifamily dwelling, or up to eight detached ADUs on a lot with an existing multifamily dwelling, if each detached ADU satisfies all of the following:
i. The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU. ii. The peak height above grade does not exceed the applicable height limit provided in subsection E.2 below.
iii. If the lot has an existing multifamily dwelling, the quantity of detached ADUs does not exceed the number of primary dwelling units on the lot.
2. ADU Permit.
a. Except as allowed under subsection D.1 above, no ADU may be created without a building permit and an ADU permit in compliance with the standards set forth in subsections E and F below.
b. The city may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the city’s ADU ordinance. The ADU-permit processing fee is determined by the most recent fee schedule approved by city council resolution.
3. Process and Timing.
a. An ADU permit is considered and approved ministerially, without discretionary review or a hearing.
b. The city must approve or deny an application to create an ADU or JADU within 60 days from the date that the city receives a completed application. If the city has not approved or denied the completed application within 60 days, the application is deemed approved unless either:
i. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay, or ii. When an application to create an ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the city may delay acting on the permit application for the ADU or JADU until the city acts on the permit application to create the new single-family or multifamily dwelling,
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but the application to create the ADU or JADU will still be considered ministerially without discretionary review or a hearing. c. If the city denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60-day time period established by subsection D.3.b above. d. A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.
E. General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs that are approved under subsections D.1 or D.2 above:
1. Zoning.
a. An ADU subject only to a building permit under subsection D.1 above may be created on a lot in a residential or mixed-use zone. b. An ADU subject to an ADU permit under subsection D.2 above may be created on a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use.
c. In accordance with Government Code section 66333(a), a JADU may only be created on a lot zoned for single-family residences.
2. Height.
a. Except as otherwise provided by subsections E.2.b and E.2.c below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed 18 feet in height. b. A detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. c. An ADU that is located as a second story above an existing or proposed detached garage may be up to 25 feet in height.
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d. An ADU that is attached to the primary dwelling may not exceed 25 feet in height. Notwithstanding the foregoing, ADUs subject to this subsection E.2.d may not exceed two stories.
e. For purposes of this subsection E.2, height is determined by measuring the vertical distance from the average finished grade to the highest point of the coping of a flat roof or to the deck line of a mansard roof, or to the highest point of the highest gable of a pitch or hip roof, but exclusive of vents, air conditioners, chimneys, or other such incidental appurtenances.
3. Fire Sprinklers.
a. Fire sprinklers are required in an ADU if sprinklers are required in the primary residence.
b. The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.
4. Rental Term. No ADU or JADU may be rented for a term that is shorter than 30 days. This prohibition applies regardless of when the ADU or JADU was created.
5. No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code section 66341, no ADU or JADU may be sold or otherwise conveyed separately from the lot and the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).
6. Septic System. If the ADU or JADU will connect to an onsite wastewatertreatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years.
7. Owner Occupancy.
a. ADUs created under this section on or after January 1, 2020 are not subject to an owner-occupancy requirement.
b. As required by state law, all JADUs are subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. However, the owner-occupancy requirement in this subsection E.7.b does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization.
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8. Deed Restriction. Prior to issuance of a certificate of occupancy for an ADU or JADU, a deed restriction must be recorded against the title of the property in the County Recorder’s office and a copy filed with the Community Development Department. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the city and must provide that:
a. Except as otherwise provided in Government Code section 66341, the ADU or JADU may not be sold separately from the primary dwelling. b. The ADU or JADU is restricted to the approved size and to other attributes allowed by this section.
c. The deed restriction runs with the land and may be enforced against future property owners.
d. The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities.
To remove the deed restriction, an owner may make a written request of the Community Development Director, providing evidence that the ADU or JADU has in fact been eliminated. The Community Development Director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the Community Development Director’s determination consistent with other provisions of this Code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code.
e. The deed restriction is enforceable by the Community Development Director or his or her designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.
9. Building & Safety.
a. Must comply with building code. Subject to subsection E.9.b below, all ADUs and JADUs must comply with all local building code requirements.
b. No change of occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the building official, in consultation with the Community Development
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Director, makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this subsection E.9.b prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.
F. Specific ADU Requirements. The following requirements apply only to ADUs that require an ADU permit under subsection D.2 above.
1. Maximum Size.
a. The maximum size of a detached or attached ADU subject to this subsection F is 1,200 square feet.
b. An attached ADU that is created on a lot with an existing primary dwelling is further limited to 50 percent of the floor area of the existing primary dwelling.
c. Application of other development standards in this subsection F, might further limit the size of the ADU, but no application of the percent-based size limit in subsection F.1.b above or front setback may require the ADU to be less than 800 square feet.
2. Setbacks.
a. ADUs that are subject to this subsection F must conform to 4-foot side and rear setbacks. ADUs that are subject to this subsection F must conform to 20-foot front setbacks, subject to subsection F.1.c above. b. No setback is required for an ADU that is subject to this subsection F if the ADU is constructed in the same location and to the same dimensions as an existing structure.
3. Passageway. No passageway, as defined by subsection C.9 above, is required for an ADU.
4. Parking.
a. Generally. One off-street parking space is required for each ADU. The parking space may be provided in setback areas or as tandem parking, as defined by subsection C.12 above.
i. Parking may be located on an existing driveway but shall not block sidewalk access or encroach into the public right-of-way.
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ii. Parking spaces located wholly or partially within a side yard must have a minimum clear space width of ten (10) feet. Vehicles shall not block exterior windows or doors of a dwelling or access to utility boxes or meters.
iii. Vehicles must be parked on a concrete, asphalt, gravel, brick, or permeable paver surface.
iv. No more than fifty (50) percent of a front yard shall be dedicated to vehicle parking.
b. Exceptions. No parking under subsection F.4.a is required in the following situations:
i. The ADU is located within one-half mile walking distance of public transit, as defined in subsection C.11 above.
ii. The ADU is located within an architecturally and historically significant historic district.
iii. The ADU is part of the proposed or existing primary residence or an accessory structure under subsection D.1.a above.
iv. When on-street parking permits are required but not offered to the occupant of the ADU.
v. When there is an established car share vehicle stop located within one block of the ADU.
vi. When the permit application to create an ADU is submitted with an application to create a new single-family or new multifamily dwelling on the same lot, provided that the ADU or the lot satisfies any other criteria listed in subsections F.4.b.i through v above. c. No Replacement. When a garage, carport, covered parking structure, or uncovered parking space is demolished in conjunction with the construction of an ADU or converted to an ADU, those off-street parking spaces are not required to be replaced.
5. Architectural Requirements.
a. The materials and colors of the exterior walls, roof, and windows and doors must match the appearance and architectural design of those of the primary dwelling. Projects utilizing the City’s pre-designed ADU plans or factory building housing are not subject to this standard. b. The exterior lighting must be limited to down lights or as otherwise required by the building or fire code.
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c. When a garage is converted to an ADU, the garage door opening shall be replaced with exterior wall coverings, or residential windows and doors, to match the existing exterior garage wall covering and detailing. d. The ADU must have an independent exterior entrance, apart from that of the primary dwelling.
e. Windows and doors of the ADU may not have a direct line of sight to an adjoining residential property. Fencing, landscaping, or privacy glass may be used to provide screening and prevent a direct line of sight. f. Second floor living area shall be setback five feet from the ground floor footprint.
g. Window sashes and doorframes shall be made of wood or vinyl.
Unfinished aluminum is not allowed.
h. The use of fluorescent "neon", "day-glo", or bright primary colors as the predominant shade on building facades is not permitted. For purposes of this standard, predominant means that the color is used on more than fifty percent (50%) of the wall area.
i. All windows and doors in an ADU are less than 30 feet from a property line that is not a public right-of-way line must either be (for windows) clerestory with the bottom of the glass at least six feet above the finished floor, or (for windows and for doors) utilize frosted or obscure glass. j. Rooftop decks are prohibited on all detached ADUs.
6. Historical Protections. An ADU that is on or within 500 feet of real property that is listed in the California Register of Historic Resources must be located so as to not be visible from any public right-of-way.
G. Fees. The following requirements apply to all ADUs that are approved under subsections D.1 or D.2 above.
1. Impact Fees.
a. No impact fee is required for an ADU that is less than 800 square feet in size. For purposes of this subsection G.1, “impact fee” means a “fee” under the Mitigation Fee Act (Gov. Code § 66000(b)) and a fee under the Quimby Act (Gov. Code § 66477). “Impact fee” here does not include any connection fee or capacity charge for water or sewer service. b. Any impact fee that is required for an ADU that is 800 square feet or larger in size must be charged proportionately in relation to the square footage of the primary dwelling unit. (E.g., the floor area of the ADU,
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divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling.)
2. Utility Fees.
a. If an ADU is constructed concurrently with a new single-family home, a separate utility connection directly between the ADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required.
b. Except as described in subsection G.2.a, converted ADUs on a singlefamily lot that are created under subsection D.1.a above are not required to have a new or separate utility connection directly between the ADU and the utility. Nor is a connection fee or capacity charge required. c. Except as described in subsection G.2.a, all ADUs that are not covered by subsection G.2.b require a new, separate utility connection directly between the ADU and the utility for any utility that is provided by the city.
All utilities that are not provided by the city are subject to the connection and fee requirements of the utility provider.
i. The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU based on either the floor area or the number of drainage-fixture units (DFU) values, as defined by the Uniform Plumbing Code, upon the water or sewer system.
ii. The portion of the fee or charge that is charged by the city may not exceed the reasonable cost of providing this service.
H. Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.
1. Generally. The city will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.
2. Unpermitted ADUs and JADUs constructed before 2020.
a. Permit to Legalize. As required by state law, the city may not deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if denial is based on either of the following grounds:
i. The ADU or JADU violates applicable building standards, or
ATTACHMENT 1
ii. The ADU or JADU does not comply with state ADU or JADU law or this ADU ordinance (section 16.52.150).
b. Exceptions:
i. Notwithstanding subsection H.2.a above, the city may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if the city makes a finding that correcting a violation is necessary to comply with the standards specified in California Health and Safety Code section 17920.3.
ii. Subsection H.2.a above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code section 17920.3.
I. Nonconforming ADUs and Discretionary Approval. Any proposed ADU or JADU that would otherwise be allowed under this section but that does not conform to the objective design or development standards set forth in subsections A through H of this section may be allowed by the city with a conditional use permit, in accordance with the other provisions of this title.
Item 11.a.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Selection of Council Member Secrest as Mayor Pro Tem DATE: December 10, 2024
RECOMMENDATION:
Appoint Council Member Secrest as the Mayor Pro Tem for the next one-year period, pursuant to City Council policy.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no financial or staffing impact from this action.
BACKGROUND:
At its December 10, 2002, meeting, the City Council established a policy regarding the selection of the Mayor Pro Tem. At that time, the City Council agreed to appoint the Mayor Pro Tem on a one-year rotational basis by seniority of those members who have not yet served as Mayor Pro Tem. In 2005, the policy was modified to include additional language to address circumstances in which two members have the same tenure on the City Council. If this situation exists, the order of rotation is then based upon time served on a City Council appointed Commission and/or Committee prior to being elected to the City Council. In January 2014, the policy was again modified so that newly elected and/or appointed Council Members become eligible to serve as Mayor Pro Tem after serving on the City Council for a period of one year (Section 2.3 of the City Council Handbook1).
ANALYSIS OF ISSUES:
Council Member Guthrie has served as Mayor Pro Tem for the 2024 calendar year.
Council Members Loe and Maraviglia are newly elected City Council Members as of the November 5, 2024, General Municipal Election. Based on City Council policy regarding seniority of those members who have not yet served as Mayor Pro Tem and the eligibility of newly elected Council Members to serve after one year on the City Council, Council Member Secrest would be the next in line for the position of Mayor Pro Tem for the 2025 calendar year.
1 https://www.arroyogrande.org/DocumentCenter/View/4921/City-Council-Handbook
Item 11.a.
City Council
Selection of Council Member Secrest as Mayor Pro Tem
December 10, 2024
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Appoint Council Member Secrest as the Mayor Pro Tem for the next one-year period;
2. Do not appoint Council Member Secrest and provide staff with direction on modifications to the policy; or
3. Provide staff direction.
ADVANTAGES:
Appointment of Council Member Secrest as Mayor Pro Tem is consistent with Council policy, which was developed to provide an orderly and fair procedure for alternating the position of Mayor Pro Tem. The proposed recommendation is consistent with the current policy.
DISADVANTAGES:
No disadvantages have been identified regarding this item.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 11.b.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Appointment of Council Members to Regional and Local Boards and Committees
DATE: December 10, 2024
RECOMMENDATION:
1) Make appointments for the next two-year period to the regional and local boards and committees with Council representation; and
2) Direct the City Clerk to update Fair Political Practices Commission (FPPC) Form 806 (Agency Report of Public Official Appointments) for posting on the City website.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact associated with this action.
BACKGROUND:
Historically, after each election cycle, the City Council makes appointments to the various regional and local boards and committees throughout the region that have Council representation. Options generally include filling vacancies, making reappointments, and/or selecting new assignments. Once the appointments are approved by the Council, the names of the City Council representatives are submitted to the respective agencies.
The City Council’s past practice has been to determine board and committee assignments (primary representatives and alternates) through a process of discussion, consensus, and approval.
ANALYSIS OF ISSUES:
A list of the regional and local boards and committees is provided for Council’s review, which sets forth the existing appointees as well as vacancies that have occurred due to the result of the November 2024 election (Attachment 1). Most of the regional agencies listed require the appointment of a primary representative and an alternate representative to its board or committee. There are a few exceptions in which the Mayor is required to serve as the primary representative on the board, and for which an alternate is not required. The appointments list identifies the specific board/committee, the frequency of meetings, the day, time, and location of the respective meetings, the staff representative
Item 11.b.
City Council
Appointment of Council Members to Regional and Local Boards and Committees December 10, 2024
(if applicable), and any requirements regarding the appointment. Additionally, the list contains existing committee assignments that include current members of the City Council in case Council determines any changes are desired in addition to those that are vacant and need new representation. A description of each committee or board is included in Attachment 2.
Once all primary and alternate appointments are made, it is recommended the City Council authorize the City Clerk to update FPPC Form 806, Agency Report of Public Official Appointments, which is used to report additional compensation that public officials receive when appointing themselves to positions on committees or boards of a public agency.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Make various appointments, reappointments, and/or reassignments to the regional and local boards and committees; or
2. Provide other direction to staff.
ADVANTAGES:
These appointments provide City representation on the various regional and local boards and committees that are currently on the City Council’s appointments list.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Appointments List
2. Council Committees and Boards Descriptions
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
TO BE UPDATED DECEMBER 10, 2024
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
Air Pollution Control District (APCD)
Meetings held 4th Wednesday of every odd numbered month; 9:00 am; Board of Supervisors Chambers, County Government Center
Staff Representative: City Manager
Kate Secrest Jim Guthrie
Audit Committee
Meets twice a year before and after Audit; time varies; AG Council Chambers Conference Room;
Staff Representative: Administrative Services Director
Vacant Caren Ray Russom
California Joint Powers Insurance Authority (CJPIA)
Meets in July for Annual Board Meeting in La Palma, CA
Staff Representatives: City Manager, Human Resources Officer Caren Ray Russom Vacant
Central Coast Community Energy (CCCE) Policy Board
1 st Wednesday of the month, 1:30 pm, February & June; Monterey Headquarters;
3 rd Wednesday & Thursday of the month, Time TBD, September; Location TBD;
2 nd Wednesday of the month, 9:00 am, December; SLO County teleconference option
The 2-year term runs odd years from January 1 – December 31 Staff Representative: N/A; City Manager sits on the Operations Board Jim Guthrie N/A (Grover Beach)
City Selection Committee (Mayors)
(Enabling legislation requires the Mayor to be the primary representative)
Meets as needed; time varies; Board of Supervisors Chambers, County Government Center
Staff Representative: Not applicable
Caren Ray Russom Vacant
Council of Governments/Regional Transit Authority
(SLOCOG/SLORTA)
Meetings held 1st Wednesday of each month (SLOCOG and RTA meetings are scheduled in alternating months); 8:30 am; Board of Supervisors Chambers, County Government Center Staff Representative: Community Development Director
Jim Guthrie Vacant
ATTACHMENT 1
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
TO BE UPDATED DECEMBER 10, 2024
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
County Water Resources Advisory Committee (WRAC)
Meetings held 1st Wednesday of each month; 1:30 pm
City/County Library Community Room, San Luis Obispo
Staff Representative: Not applicable
Jim Guthrie Vacant
Five Cities Fire Authority JPA Board
(Two members)
Meetings held 3rd Monday of each month; 5:00 pm
Grover Beach Council Chamber
154 S. 8th Street, Grover Beach
Staff Representative: City Manager
Caren Ray Russom
Vacant
Vacant
Homeless Services Oversight Council (HSOC)
Meetings held 3rd Wednesday of odd-numbered months;
1:00 – 3:00 pm; SLO Veterans Hall, 801 Grand Avenue, SLO Staff Representative: City Manager
Vacant Vacant
Integrated Waste Management Authority Board (IWMA)
Meetings held 2nd Wednesday of every month; 1:30 pm;
City of SLO Chamber
Staff Representative: Not applicable
Jim Guthrie Caren Ray Russom
REACH Economic Development Roundtable
1 meeting in Spring; 1 meeting in Fall; Time TBD; location varies Staff Representatives: City Manager, Community Development Director
Jim Guthrie Vacant
South County Chambers of Commerce
Governmental Affairs Committee
Meets as needed; time varies; location varies
Staff Representative: City Manager
Kate Secrest Jim Guthrie
South San Luis Obispo County Sanitation District Board
(Legislation requires the Mayor to be the primary representative) Meetings held the 1st (and 3rd Wednesday, if needed) of each month; 6:00 pm
Caren Ray Russom Vacant
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL AND LOCAL BOARDS AND COMMITTEES
TO BE UPDATED DECEMBER 10, 2024
CITY COUNCIL REPRESENTATION TO: PRIMARY ALTERNATE
Visit SLO CAL Advisory Board
Meetings held semi-annually; time varies; location varies Staff Representative: Recreation Services Director
Vacant Caren Ray Russom
Zone 3 Water Advisory Board
Meetings held 3rd Thursday of odd-numbered months;
10:30 am; Rotates between South County agencies
Staff Representative: Public Works Director
Vacant Kate Secrest
CITY OF ARROYO GRANDE
COUNCIL COMMITTEES & BOARDS
Air Pollution Control District Board (APCD)
The San Luis Obispo County Air Pollution Control District (APCD) is the local agency working to protect the health of county residents by preserving good air quality. By partnering with the local communities and businesses, the APCD Board implements regulations and programs to reduce air pollution and assist the county in reaching all outdoor air quality standards. The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities.
Audit Committee
In order to comply with the Statement of Auditing Standards (SAS) No. 114, the City of Arroyo Grande has established an Audit Committee.
California Joint Powers Insurance Authority (CJPIA)
The CJPIA is governed by a Board of Directors, consisting of one elected official appointed by each Member Agency. The Board elects a President, Vice President and seven Members of the Executive Committee, which meets monthly to supervise and conduct CJPIA affairs. The Executive Committee has an advisory City Managers Committee that meets monthly and a Finance Officers Committee, which meets quarterly. The CJPIA Board of Directors meets annually at the CJPIA offices in La Palma or at the annual risk management seminar. The Board Director must be an elected official. The Alternate(s) may be either an elected official or staff and may serve as the Voting Delegate in the Director's absence. Staff recommends appointing the City Manager and Human Resources Manager, along with one Council Member, as Alternates to ensure that a staff representative is available to attend the annual meeting if the Council representatives are unable to attend.
Central Coast Community Energy (CCCE) Policy Board
The Policy Board is comprised of elected officials and meet various dates throughout the year to decide high level policy decisions. Per the MOU, the seats rotate between the Cities of Arroyo Grande, Grover Beach, and Pismo Beach. (Note: Arroyo Grande is primary for the 2024-2025 term).
City Selection Committee (Mayors)
The City Selection Committee is comprised of the Mayor of each of the seven incorporated cities. The City Selection Committee makes appointments to the Airport Land Use Commission, California ID System Advisory Board, Local Agency Formation Commission (LAFCO), and Supplemental Law Enforcement Oversight Committee.
Council of Governments/Regional Transit Authority (SLOCOG/RTA) SLOCOG is a regional governing body organized through a joint powers agreement that has responsibility for regional transportation planning, preparing the Regional Housing Needs Allocation and the Sustainable Communities Strategy as part of the Regional Transportation Plan. The Board is comprised of all five County Supervisors and an elected official from each of the seven incorporated cities. RTA is operated through a joint powers agreement with SLOCOG responsible for regional rideshare programs and outreach activities offering alternative modes of transportation. SLOCOG and the RTA share the same board of directors and trade off meeting times every month. In South County, local fixed-route service levels (days, hours, routes, etc.), marketing efforts, and operating/capital budgets for local fixed-routes are controlled through the RTA South County Transit Committee (SCTC). The SCTC is comprised of the RTA Board members from the cities of Arroyo Grande, Grover Beach, and Pismo Beach, as well as one member from the Board of Supervisors. The SCTC meets ATTACHMENT 2
at least annually to address public transit issues of interest to the SCTC members and to consider the following year’s budget for local public transit services in the Five Cities Area.
County Water Resources Advisory Committee (WRAC)
This organization is involved with water supplies and availability of water on a Countywide basis. The purpose is to advise the County Board of Supervisors concerning all policy decisions relating to water resources of the SLO County Flood Control & Water Conservation District, to recommend specific water resource programs, and to recommend methods of financing water resource programs. (*Appointed representatives to the Committee need not be a Council Member, but do need to be individuals knowledgeable regarding water issues. According to WRAC staff, cities may appoint a Council Member as the lead representative who would be available when policy issues are discussed, with a staff member as the alternate for attending most of the meetings.) Note:
Council appointed representatives require approval by the Board of Supervisors.
Five Cities Fire Authority JPA Board
Provision of fire protection services provided through a joint powers agreement with the Cities of Grover Beach and Arroyo Grande. The Authority JPA Board consists of two elected officials from member agencies, City of Arroyo Grande and City of Grover Beach. The two City Managers serve as the Executive Officers of the JPA.
Homeless Services Oversight Council (HSOC)
The HSOC was created by the San Luis Obispo County Board of Supervisors and its purpose is to lead, facilitate, and provide oversight for implementation of the 10-Year Plan to End Homelessness. The HSOC is an advisory committee that discusses the Countywide approach to homelessness and services for the homeless, including both housing and supportive services. Membership is comprised of a broad spectrum of representatives from the County Board of Supervisors, each City, certain County government departments (health, planning, social services, veteran services, and probation), law enforcement, business organizations, academic institution, faith community, as well as interested community members.
Integrated Waste Management Authority Board (IWMA)
The San Luis Obispo County Integrated Waste Management Authority (IWMA) combines the powers of the member agencies to achieve State-mandated waste diversion goals, satisfy the requirements of the Integrated Waste Management Act, and develop waste management facilities for the benefit of the County and all its cities and special districts. The Board is comprised of an elected official from each of the seven incorporated cities, and one representative from all authorized Community Service Districts. (Note: Approval by the Board of Supervisors is not required for these assigned representatives.) REACH Economic Development Roundtable
REACH is a nonprofit regional economic action coalition which strives to unite public private and civic leaders across the Central Coast. The Economic Development Roundtable is responsible for discussing regional issues and advising the Board. A representative of the Arroyo Grande area serves.
South County Chambers of Commerce
A Council Member is selected to attend the monthly South County Chambers of Commerce Governmental Affairs Committee Meeting to provide a brief update on upcoming business-related items or issues, as well as to provide general City updates and highlights of City programs, services, or special events. The Council Member is not a voting member.
South San Luis Obispo County Sanitation District (SSLOCSD) Board The City contracts with the Sanitation District for wastewater collection and treatment. The District is governed by a Board of Directors composed of the presiding officer from the Cities of Grover Beach and Arroyo Grande and the Oceano Community Services District, or their respective alternates (per Memorandum of Understanding between the City and the Sanitation District, as well as Health and Safety Code sections 4730-4735).
Visit SLO CAL Advisory Committee
Visit SLO CAL promotes Countywide tourism opportunities and complements the efforts of local communities and organizations. It is a private, non-profit organization with membership comprised of local businesses, chambers of commerce, County government, and most incorporated cities in the County. The Visit SLO CAL Advisory Committee is comprised of elected officials and city managers, who participate in semi-annual meetings and liaise back to the communities they represent with programming updates and overall metrics demonstrating the impacts of the Tourism Marketing District on the County and cities.
Zone 3 Water Advisory Board
This is a County organized committee to handle the operation of Lopez Lake for both recreation and water facilities. The Advisory Committee works closely with the Zone 3 Technical Advisory Committee. Note: Councilappointed representatives require final approval by the Board of Supervisors.