City Council Meeting - December 10, 2024
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a
Closed Session Announcements
None.
5.b
Ordinances read in title only
Moved: Mayor Ray Russom
Seconded: Council Member Barneich
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived AYES (5): Mayor Ray Russom, Council Member Barneich, Council Member Secrest, Council Member George, and Mayor Pro Tem Guthrie Result: Passed (5 to 0)
6. SPECIAL PRESENTATIONS, ELECTION MATTERS, AND CITY COUNCIL REORGANIZATION
6.a
City Manager Communications
City Manager Downing gave an update regarding the 2025 Community Priorities Survey for the next budget cycle; Tree Lighting event on December 15th; and the 38th Annual Santa Cop Program.
No action was taken on this item.
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
6.b
Presentation to Outgoing Council Members Kristen Barneich and Lan George and Opportunity for Comments NOVEMBER 5, 2024 ELECTION MATTERS AND CITY COUNCIL REORGANIZATION Mayor Ray Russom presented Council Member George and Council Member Barneich with a plaque, a Certificate of Recognition from Senator Laird, and provided comments regarding their service to Arroyo Grande.
Council Member George provided comments.
Council Member Barneich provided comments.
Mayor Pro Tem Guthrie, and Council Member Secrest commented on Council Members George's and Barneich's service to the City.
Mayor Ray Russom invited public comment. Speaking from the public were Jimmy Paulding, Keith Storton, Adam Verdin, Hailey Barneich, and Maddy Barneich. No further public comments were received.
6.c
Declaration of Results of the November 5, 2024 Consolidated General Municipal Election
1. CC 2024-12-10 Declaration of Results of the November 5, 2024 Consolidated General Municipal Election.pdf
2. CC 2024-12-10 Attachment 1 - Resolution Declaring Election Results.pdf
3. CC 2024-12-10 Attachment 1 EX A - Certification of Canvass.pdf City Clerk Matson presented the item and reported on the election results.
Mayor Ray Russom invited public comment. No public comments were received.
Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW".
AYES (5): Mayor Pro Tem Guthrie, Council Member Secrest, Council Member George, Council Member Barneich, and Mayor Ray Russom Result: Passed (5 to 0)
6.d
Swearing-In Ceremony and Seating of Newly Elected Officers City Clerk Matson administered the Oath of Office to the elected Mayor Caren Ray Russom, Council Member Aileen Loe and Council Member Jamie Maraviglia. The newly elected officials then took their seats at the dais.
6.e
Comments by Newly Elected Officials
Council Member Maraviglia and Council Member Loe provided comments.
Mayor Ray Russom provided comments.
Mayor Ray Russom called a recess for a brief reception at 7:02 p.m. The City Council reconvened at 7:28 p.m. to consider all remaining items on the City Council Agenda.
City Clerk Matson took roll call.
ROLL CALL: Council Members Loe, Maraviglia, Guthrie, Secrest, and Mayor Ray Russom were present.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. No public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. Council Member Maraviglia asked to pull Item 9h for separate consideration due to her conflict of interest being recently elected to the City Council and having previously heard and acted on this item as a member of the Planning Commission. Mayor Ray Russom declared a conflict of interest due to ownership of an ADU.
City Manager Downing responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was Alexandria Davis. No further public comments were received. City Manager Downing responded to questions from the public.
Council Member Loe commented on Item 9g.
Moved by
Mayor Pro Tem Guthrie
Seconded by
Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.g., with the exception of item 9.h. with the recommended courses of action.
AYES (5)
Mayor Ray Russom, Council Member Maraviglia, Council Member Secrest, Mayor Pro Tem Guthrie, and Council Member Loe Passed (5 to 0)
9.a
Cash Disbursement Ratification
1. CC 2024-12-10 Cash Disbursement Ratification .pdf
2. CC 2024-12-10 Attachment 1 - Cash Disbursement Ratification.pdf
3. CC 2024-12-10 Attachment 2 - Cash Disbursement Ratification.pdf Reviewed and ratified the listing of cash disbursements for the period of October 16 through October 31, 2024.
9.b
Statement of Investment Deposits for October 2024
1. CC 2024-12-10 Statement of Investment Deposits.pdf
2. CC 2024-12-10 Attachment 1 - Statement of Investment Deposits.pdf Received and filed the report listing investment deposits of the City of Arroyo Grande as of October 31, 2024, as required by Government Code Section 53646(b).
9.c
Authorization to Execute Agreements with the California Department of Tax and Fee Administration and Authorize the Examination of Transactions and Use Tax Records
1. CC 2024-12-10 Authorization to Execute Agreements with the CDTFA and Authorize the Examination of TUT Records.pdf
2. CC 2024-12-10 Attachment 1 - Resolution Authorizing City Manager.pdf
3. CC 2024-12-10 Attachment 1 EX A - CDTFA Preparatory Agreement.pdf
4. CC 2024-12-10 Attachment 1 EX B - CDTFA Administrative Agreement.pdf
5. CC 2024-12-10 Attachment 2 - Resolution Authorizing Examination.pdf 1) Adopted Resolution entitled:
"
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX"; and
2) Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING EXAMINATION OF SALES OR TRANSACTIONS AND USE TAX RECORDS"; and
3) Authorized the City Manager to amend the agreement with Hinderliter, De Llamas, and Associates (HdL Companies) for continued Transactions and Use tax Audit and Information Services.
9.d
Approval of Minutes
1. CC 2024-12-10 Approval of Minutes_Nov26_2024.pdf
Approved the minutes of the Regular City Council Meeting of November 26, 2024, as submitted.
9.e
2025 City Council Regular Meeting Schedule
1. CC 2024-12-10 City Council Meeting Schedule 2025.pdf
2. CC 2024-12-10 Attachment 1 - Resolution Setting the CC Schedule.pdf
3. CC 2024-12-10_09e Supplemental 1.pdf
Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE 2025 CITY COUNCIL REGULAR MEETING SCHEDULE".
9.f
Resolution Updating the Policy for the Distribution of Tickets and Passes Pursuant to Title 2, Section 18944.1 of the California Code of Regulations
1. CC 2024-12-10 Ticket Distribution Policy Update.pdf
2. CC 2024-12-10 Attachment 1 - Resolution Updating Ticket Policy.pdf
3. CC 2024-12-10 Attachment 1 EX A - Arroyo Grande Tickets and Passes Policy 2024.pdf 1) Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE UPDATING THE TICKETS AND PASSES DISTRIBUTION POLICY, A POLICY GOVERNING THE RECEIPT AND DISTRIBUTION OF TICKETS AND PASSES PURSUANT TO TITLE 2, SECTION 18944.1 OF THE CALIFORNIA CODE OF REGULATIONS"; and
2) Made findings that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.)
9.g
Notice of Award, Traffic Way Bridge Replacement Project, PW 2023-02
1. CC 2024-12-10 Award Traffic Way Bridge Construction.pdf
2. CC 2024-12-10 Attachment 1 - Bid Opening Log Sheet.pdf
3. CC 2024-12-10 Attachment 2 - Resolution to Award Construction Contract.pdf
4. CC 2024-12-10 Attachment 3 - Resolution to Award CM PSA.pdf
5. CC 2024-12-10 Attachment 4 - 2017 MOU with RCD.pdf
1) Adopted a Resolution entitled:
"
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AWARDING THE TRAFFIC WAY BRIDGE REPLACEMENT PROJECT CONSTRUCTION CONTRACT TO GRANITE CONSTRUCTION COMPANY FOLLOWING A COMPETITIVE BID PROCESS, AND FINDING THAT SAID ACTION IS EXEMPT FROM CEQA PURSUANT TO STATE CEQA GUIDELINES SECTION 15060"; and
2) Adopted a Resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AWARDING THE TRAFFIC WAY BRIDGE REPLACEMENT PROJECT CONSTRUCTION MANAGEMENT PROFESSIONAL SERVICES AGREEMENT TO FILIPPIN ENGINEERING FOLLOWING A REQUEST FOR PROPOSALS PROCESS, AND FINDING THAT SAID ACTION IS EXEMPT FROM CEQA PURSUANT TO STATE CEQA GUIDELINES SECTION 15060".
9.h
Adoption of an Ordinance Amending Title 16 of the Arroyo Grande Municipal Code Regarding Accessory Dwelling Units
1. CC 2024-12-10 Adoption of ADU Ordinance.pdf
2. CC 2024-12-10 Attachment 1 - Ordinance.pdf
Moved by
Mayor Pro Tem Guthrie
Seconded by
Council Member Secrest
Adopted an Ordinance entitled:
"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA".
AYES (3)
Council Member Secrest, Mayor Pro Tem Guthrie, and Council Member Loe ABSENT (2)
Mayor Ray Russom, and Council Member Maraviglia
Passed (3 to 0)
10. PUBLIC HEARINGS
11. BUSINESS ITEMS
11.a
Selection of Council Member Secrest as Mayor Pro Tem
1. CC 2024-12-10 Selection of Mayor Pro Tem for 2025.pdf City Clerk Matson presented the report.
Mayor Ray Russom invited public comment. No public comments were received.
Council Member Secrest accepted the nomination.
Moved by
Council Member Maraviglia
Seconded by
Mayor Pro Tem Guthrie
Appoint Council Member Secrest as the Mayor Pro Tem for the next one-year period, pursuant to City Council policy.
AYES (5)
Mayor Ray Russom, Council Member Maraviglia, Council Member Secrest, Mayor Pro Tem Guthrie, and Council Member Loe Passed (5 to 0)
11.b
Appointment of Council Members to Regional and Local Boards and Committees
1. CC 2024-12-10 Appointment of Council Members to Regional and Local Boards and Committees.pdf
2. CC 2024-12-10 Attachment 1 - Regional Boards List rev.pdf
3. CC 2024-12-10 Attachment 2 - Council Committee Descriptions.pdf City Clerk Matson presented the report.
City Council discussion ensued regarding appointments to the various regional boards and committees as follows:
CITY COUNCIL REPRESENTATION TO:
PRIMARY
ALTERNATE
Air Pollution Control District (APCD)
Meetings held 4
th
Wednesday of every odd numbered month;
9:00 am; Board of Supervisors Chambers, County Government Center Staff Representative: City Manager
Kate Secrest
Jim Guthrie
Audit Committee
Meets twice a year before and after Audit; time varies; AG Council Chambers Conference Room;
Staff Representative: Administrative Services Director
Caren Ray Russom
Aileen Loe
California Joint Powers Insurance Authority (CJPIA)
Meets in July for Annual Board Meeting in La Palma, CA
Staff Representatives: City Manager, Human Resources Officer Caren Ray Russom
Jamie Maraviglia
Central Coast Community Energy (CCCE) Policy Board
1 st
Wednesday of the month, 1:30 pm, February & June; Monterey Headquarters; 3 rd
Wednesday & Thursday of the month, Time TBD, September; Location TBD; 2 nd
Wednesday of the month, 9:00 am, December; SLO County teleconference option The 2-year term runs odd years from January 1 – December 31 Staff Representative: Not applicable
Jim Guthrie
N/A
(Grover Beach)
City Selection Committee (Mayors)
(Enabling legislation requires the Mayor to be the primary representative) Meets as needed; time varies; Board of Supervisors Chambers, County Government Center Staff Representative: Not applicable
Caren Ray Russom
Kate Secrest
Council of Governments/Regional Transit Authority (SLOCOG/SLORTA) Meetings held 1
st
Wednesday of each month (SLOCOG and RTA meetings are scheduled in alternating months); 8:30 am; Board of Supervisors Chambers, County Government Center Staff Representative: Community Development Director
Aileen Loe
Jim Guthrie
County Water Resources Advisory Committee (WRAC)
Meetings held 1
st
Wednesday of each month; 1:30 pm
City/County Library Community Room, San Luis Obispo
Staff Representative: Not applicable
Aileen Loe
Jim Guthrie
Five Cities Fire Authority JPA Board
(Two members)
Meetings held 3
rd
Monday of each month; 5:00 pm
Grover Beach Council Chamber
154 S. 8
th
Street, Grover Beach
Staff Representative: City Manager
Caren Ray Russom
Jamie Maraviglia
Kate Secrest
Homeless Services Oversight Council (HSOC)
Meetings held 3
rd
Wednesday of odd-numbered months;
1:00 – 3:00 pm; SLO Veterans Hall, 801 Grand Avenue, SLO Staff Representative: City Manager
Kate Secrest
Jamie Maraviglia
Integrated Waste Management Authority Board (IWMA)
Meetings held 2
nd
Wednesday of every month; 1:30 pm;
City of SLO Chamber
Staff Representative: Not applicable
Jim Guthrie
Kate Secrest
REACH Economic Development Roundtable
1 meeting in Spring; 1 meeting in Fall; Time TBD; location varies Staff Representatives: City Manager, Community Development Director Jim Guthrie
Jamie Maraviglia
South County Chambers of Commerce
Governmental Affairs Committee
Meets as needed; time varies; location varies
Staff Representative: City Manager
Kate Secrest
Jim Guthrie
South San Luis Obispo County Sanitation District Board
(Legislation requires the Mayor to be the primary representative) Meetings held the 1
st
(and 3
rd
Wednesday, if needed) of each month; 6:00 pm
Caren Ray Russom
Jim Guthrie
Visit SLO CAL Advisory Board
Meetings held semi-annually; time varies; location varies Staff Representative: Recreation Services Director
Jamie Maraviglia
Caren Ray Russom
Zone 3 Water Advisory Board
Meetings held 3
rd
Thursday of odd-numbered months;
10:30 am; Rotates between South County agencies
Staff Representative: Public Works Director
Aileen Loe
Kate Secrest
Mayor Ray Russom invited public comment. No public comments were received.
12. COUNCIL COMMUNICATIONS
Council Member Guthrie asked staff regarding procedure, and City Attorney Rosen responded; commented on Elegant Night in the Village and the Holiday Parade.
Mayor Pro Tem Secrest commented on the Holiday Parade and commended staff; wished staff and the public a Merry Christmas and Happy Holidays.
Mayor Ray Russom commended staff on the Holiday Parade and wished staff and the public a Merry Christmas and Happy Holidays.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:56 p.m.