CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, March 11, 2025, 6:00 p.m.
In person at:
Arroyo Grande City Council Chambers
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
Recommended Action:
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a Introduction and Oath of Office - Police Officer Jessika Reif
6.b City Manager Communications
(DOWNING)
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to register to join the webinar: https://arroyograndeorg.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA •
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 1 minute or less.
Your comments should be directed to the Council as a whole and not directed to individual Council members.
•
Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of February 1 through February 15, 2025.
9.b Statement of Investment Deposits for January 2025
(VALENTINE)
Recommended Action:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of January 31, 2025, as required by Government Code Section 53646(b).
9.c Fiscal Year 2024-25 Second Quarter Status Report and One Budget Adjustment Request Approval
(VALENTINE)
Recommended Action:
Receive and file the Fiscal Year 2024-25 Second Quarter Financial Status Report and approve one Budget Adjustment Request in the amount of $48,200 for the Traffic Signalization Special Revenue Fund.
9.d Agreement for Auditing Services
(VALENTINE)
Recommended Action:
Adopt a Resolution approving and authorizing the City Manager to execute an agreement with Moss, Levi, & Hartzheim LLP, in substantially final form, to provide auditing services.
9.e Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of February 25, 2025, as submitted.
9.f Appointment to the Tourism Business Improvement District Advisory Board (MATSON)
Recommended Action:
1) Adopt a Resolution appointing Chiasa Nakazono-Klapper to the Tourism Business Improvement District (TBID) Advisory Board; and
2) Determine that approving the appointment to the Tourism Business Improvement District Advisory Board is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§
15060, subd. (c)(2)-(3), 15378.).
9.g Establishment of a Citizens’ Sales Tax Oversight Committee and Adoption of Committee Bylaws
(DOWNING)
Recommended Action:
1) Adopt a Resolution establishing a Citizens’ Sales Tax Oversight Committee for the oversight of Measure E-24 funds and adopting Committee Bylaws; and 2) Determine that adopting a Resolution establishing a Citizens’ Sales Tax Oversight Committee and adopting Committee Bylaws is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.).
9.h Receipt of Results from the Council Goal Setting Workshop (DOWNING)
Recommended Action:
Staff recommends that the City Council receive and accept the results of the Council Goal Setting Workshop held on February 10, 2025.
9.i Approval of Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2024-25
(PEDROTTI)
Recommended Action:
1) Adopt a Resolution approving the Arroyo Grande Community Service Grant Program projects for Fiscal Year 2024-25; and
2) Determine that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
10. PUBLIC HEARINGS
10.a Amendments to Title 13 of the Arroyo Grande Municipal Code Regarding the Regulation of Water Wells
(PEDROTTI)
Recommended Action:
1) Introduce by title only and waive further reading of an Ordinance amending Chapter
13.08 of the Arroyo Grande Municipal Code regarding regulations for the installation, maintenance, and destruction of wells titled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 13.08 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING WATER WELLS”; and
2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15061, subd. (b)(3); 15307; 15308; and 15378, subd. (b)(5)).
11. BUSINESS ITEMS
None.
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo Grande’s Government Access Channel 20.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Supplemental Information
Agenda Item 8. – March 11, 2025 City Council Meeting
Community Comments and Suggestions
DATE: March 11, 2025
Attached is public comment received prior to 2 p.m. for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
City Attorney
City Clerk
City Website and Public Review Binder
Enc
From: Garry Schmidt
To: Jessica Matson
Subject: Re: Letter to the City Council
Date: Tuesday, March 11, 2025 12:29:18 PM
Attachments: emaillogo_190eb98f-3dbf-4ac8-a0d6-5f778ed0ba4d1111111111111111111111111111111111111.png Letter to AG CC 3-11-25.docx
Jessice,
Sorry to do this to you, but I just was advised by our office manager that over 30 residents qualify while my letter reported 10. I am attaching my letter with the revised number. No matter it it's too late to pass this on, but this represents over 10% of our resident population, which is significant in my mind.
Thank you, Garry
March 11, 2025
TO: Arroyo Grande City Council and City Staff
FROM: Garry Schmidt, Resident of the Sunrise Terrace community REGARDING: Low Income Reduced Garbage Rate
At the City Council meeting on February 25, 2025, I addressed the gathering with comments on two matters. The first was that low hanging branches obscure a stop sign at Mason and Nelson while driving north on Mason. These branches have now been trimmed back and the stop sign is very visible. THANK YOU
The second matter was the low income reduced garbage rate that is part of the “enhanced” service package that was agreed to when the recent rate increase was approved on January 14.
I have been informed by Waste Connections that it is the duty of the City of Arroyo Grande to provide them with the addresses of those who qualify for this reduced rate. I have still not heard from the Staff about how this will be processed. Is the Staff working on this? Is there a plan? Is it the City’s duty to actually do this. I am writing on behalf of over thirty (30) residents in Sunrise Terrace who do not have the capacity to advocate for themselves or are not aware of this benefit.
Please let us know how this is being worked out.
Thank you,
Garry Schmidt
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Accounting Manager
SUBJECT: Cash Disbursement Ratification
DATE: March 11, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of February 1 through February 15, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $3,200,641.73 fiscal impact for the period of February 1 through February 15, 2025, that includes the following items:
Accounts Payable Checks $2,691,026.78
Payroll & Benefit Checks $509,614.95
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Item 9.a.
City Council
Cash Disbursement Ratification
March 11, 2025
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. February 1 through February 15, 2025 – Accounts Payable Check Register
2. February 7, 2025 – Payroll & Benefit Check Register
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108367 ABALONE COAST ANALYTICAL INC
01/31/25 303735 P 02/06/25 64054710 5310 WATER TREATMENT SERVICES 70.00 INVOICE: 25-0406
116363 ALL AMERICAN SCREEN PRINTING
01/14/25 303736 P 02/06/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 252.30 INVOICE: 0001381
114672 AMAZON CAPITAL SERVICES
12/02/24 303737 P 02/06/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 162.79 INVOICE: 139W-JYGF-3L7R
12/02/24 303737 P 02/06/25 10034204 5255 SPECIAL DEPARTMENT SUPPLI 112.86 INVOICE: 139W-JYGF-3L7R
12/02/24 303737 P 02/06/25 10034201 5201 SUPPLIES-OFFICE 65.60 INVOICE: 139W-JYGF-3L7R
12/02/24 303737 P 02/06/25 10034201 5255 SPECIAL DEPARTMENT SUPPLI 35.99 INVOICE: 139W-JYGF-3L7R
12/02/24 303737 P 02/06/25 10034204 5255 SPECIAL DEPARTMENT SUPPLI 22.47 INVOICE: 139W-JYGF-3L7R
12/02/24 303737 P 02/06/25 10034203 5255 SPECIAL DEPARTMENT SUPPLI 198.14 INVOICE: 139W-JYGF-3L7R
12/02/24 303737 P 02/06/25 10034203 5601 MAINTENANCE-VEHICLES 106.65 INVOICE: 139W-JYGF-3L7R
12/02/24 303737 P 02/06/25 10034204 5606 MAINTENANCE-RADIO COMM. 286.52 INVOICE: 139W-JYGF-3L7R
01/01/25 303737 P 02/06/25 10034201 5303 CONTRACTUAL SERVICES 32.99 INVOICE: 1NTD-1KKQ-GFPR
01/01/25 303737 P 02/06/25 10034204 5255 SPECIAL DEPARTMENT SUPPLI 133.38 INVOICE: 1TDC-CYJJ-FRFJ
01/01/25 303737 P 02/06/25 10034203 5255 SPECIAL DEPARTMENT SUPPLI 77.49 INVOICE: 1TDC-CYJJ-FRFJ
01/01/25 303737 P 02/06/25 10034203 5601 MAINTENANCE-VEHICLES 201.89 INVOICE: 1TDC-CYJJ-FRFJ
01/01/25 303737 P 02/06/25 10034201 5201 SUPPLIES-OFFICE 6.45 INVOICE: 1TDC-CYJJ-FRFJ
02/01/25 303737 P 02/06/25 10034201 5201 SUPPLIES-OFFICE 211.92 INVOICE: 1D34-GJQX-P6XM
02/01/25 303737 P 02/06/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 185.81 INVOICE: 1D34-GJQX-P6XM
106226 APPLIED TECHNOLOGY GROUP INC
01/23/25 303738 P 02/06/25 10034204 5606 MAINTENANCE-RADIO COMM. 4,212.00 INVOICE: S-INV103833
02/01/25 303738 P 02/06/25 10034204 5606 MAINTENANCE-RADIO COMM. 167.92 INVOICE: REC0105393
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
103175 AQUA-METRIC SALES CO
01/23/25 20250012 303739 P 02/06/25 64054712 5207 SUPPLIES-WATER METERS 1,565.69 INVOICE: INV0106269
01/29/25 20250012 303739 P 02/06/25 64054712 5207 SUPPLIES-WATER METERS 883.94 INVOICE: INV0106359
106607 AT&T
01/25/25 303740 P 02/06/25 10014145 5403 TELECOMMUNICATIONS .03 INVOICE: 000022934881
01/25/25 303740 P 02/06/25 10014145 5403 TELECOMMUNICATIONS 29.97 INVOICE: 000022934799
01/25/25 303741 P 02/06/25 10034201 5403 TELECOMMUNICATIONS 36.23 INVOICE: 000022934796
01/25/25 303742 P 02/06/25 10034201 5403 TELECOMMUNICATIONS 89.92 INVOICE: 000022934800
01/25/25 303743 P 02/06/25 10034201 5403 TELECOMMUNICATIONS 179.21 INVOICE: 000022934797
114289 AUTOSYS LLC
01/27/25 303744 P 02/06/25 64054712 5609 MAINTENANCE-RESERVOIRS 800.00 INVOICE: INV-0217
01/27/25 303744 P 02/06/25 61254610 5610 MAINTENANCE-LINES & PUMPS 720.00 INVOICE: INV-0225
100055 B & T SVC STN CONTRACTORS, INC
01/27/25 303745 P 02/06/25 10054305 5303 CONTRACTUAL SERVICES 300.00 INVOICE: WO-1782
100056 BACKYARD IMPROVEMENT CTR
01/15/25 303746 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 27.19 INVOICE: 1182
01/22/25 303746 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 23.93 INVOICE: 1187
107492 BATTERY SYSTEMS
12/19/24 303747 P 02/06/25 22064303 5601 MAINTENANCE-VEHICLES 340.22 INVOICE: 44292412191306
01/28/25 303747 P 02/06/25 22064303 5601 MAINTENANCE-VEHICLES 161.43
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 44292501281127
112709 BRAND CREATIVE
01/22/25 303748 P 02/06/25 10014001 5201 SUPPLIES-OFFICE 243.28 INVOICE: 8290
02/03/25 303748 P 02/06/25 22064303 5255 SPECIAL DEPARTMENT SUPPLI 12.00 INVOICE: 8346
01/22/25 303748 P 02/06/25 22064303 5255 SPECIAL DEPARTMENT SUPPLI 24.00 INVOICE: 8291
100087 BREZDEN PEST CONTROL, INC
02/03/25 303749 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 108.00 INVOICE: 546432
100090 BRISCO MILL & LUMBER YARD
01/13/25 303750 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 32.31 INVOICE: 189956
01/15/25 303750 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 29.08 INVOICE: 189975
01/15/25 303750 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 18.19 INVOICE: 189982
01/27/25 303750 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 15.71 INVOICE: 190026
01/28/25 303750 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 35.85 INVOICE: 190034
01/28/25 303750 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 48.48 INVOICE: 190042
01/21/25 303750 P 02/06/25 22064303 5273 SMALL TOOLS 59.23 INVOICE: 190000
100095 BURKE AND PACE OF AG, INC
01/27/25 303751 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 114.44 INVOICE: 2501-294089
01/27/25 303751 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 21.65 INVOICE: 2501-294127
100110 CA ST DEPT OF CORRECTIONS
01/24/25 303752 P 02/06/25 22064303 5303 CONTRACTUAL SERVICES 1,481.55 INVOICE: 1800765602
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
107085 CALPORTLAND CONSTRUCTION
01/22/25 303753 P 02/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 429.96 INVOICE: 96637810
108558 CAME SECURITY ALARMS
01/29/25 303754 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 995.00 INVOICE: 44445
113129 CHARTER COMMUNICATIONS
01/01/25 303755 P 02/06/25 10034201 5403 TELECOMMUNICATIONS 199.98 INVOICE: 170562001010125
112059 CINOWALT, KATHLEEN J
02/03/25 303756 P 02/06/25 10044424 5351 SERVICES-CLASSES 204.00 INVOICE: 020325
114515 CRISP IMAGING
01/08/25 303757 P 02/06/25 35055679 7001 CONSTRUCTION 1,459.33 INVOICE: 567726
104481 CRITICAL REACH INC
12/02/24 303758 P 02/06/25 10034204 5303 CONTRACTUAL SERVICES 485.00 INVOICE: 3710
109431 CUDDY, GAYLE
02/03/25 303759 P 02/06/25 10044424 5351 SERVICES-CLASSES 588.80 INVOICE: 020325
106653 DATAPROSE LLC
12/31/24 303760 P 02/06/25 64054710 5208 POSTAGE/MAILING 1,865.38 INVOICE: DP2406281
12/31/24 303760 P 02/06/25 64054710 5303 CONTRACTUAL SERVICES 400.00 INVOICE: DP2406281
12/31/24 303760 P 02/06/25 64054710 5555 BANK CHARGES 538.44
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: DP2406281
12/31/24 303760 P 02/06/25 61254610 5555 BANK CHARGES 134.61 INVOICE: DP2406281
01/31/25 303760 P 02/06/25 64054710 5208 POSTAGE/MAILING 1,545.24 INVOICE: DP2500524
01/31/25 303760 P 02/06/25 64054710 5303 CONTRACTUAL SERVICES 400.00 INVOICE: DP2500524
01/31/25 303760 P 02/06/25 64054710 5555 BANK CHARGES 508.76 INVOICE: DP2500524
01/31/25 303760 P 02/06/25 61254610 5555 BANK CHARGES 127.19 INVOICE: DP2500524
112565 DAVEY RESOURCE GROUP INC
01/27/25 303761 P 02/06/25 10044420 5303 CONTRACTUAL SERVICES 2,500.00 INVOICE: 9000092584
109523 DIVIS. OF THE STATE ARCHITECT
01/31/25 303762 P 02/06/25 10004000 4050 BUSINESS LICENSE TAX 356.70 INVOICE: DSA786 10/24-12/24
116158 DULCE VALERIO FASHION
01/31/25 303763 P 02/06/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 1,280.00 INVOICE: 1312025
107743 FAMCON PIPE AND SUPPLY INC
01/30/25 303764 P 02/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 675.68 INVOICE: S100146654.001
01/29/25 303764 P 02/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 589.88 INVOICE: S100147162.001
101884 FASTENAL COMPANY
01/24/25 303765 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 305.83 INVOICE: CABAR132863
01/17/25 303765 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 951.37 INVOICE: CABAR132920
08/06/24 303765 P 02/06/25 10044420 5255 SPECIAL DEPARTMENT SUPPLI -167.64 INVOICE: CABAR131608
109525 FIGUEROA'S TIRES
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 01/31/25 303766 P 02/06/25 10044420 5601 MAINTENANCE-VEHICLES 580.54 INVOICE: 108739
113533 FIVE CITIES DUPLICATE BRIDGE
02/03/25 303767 P 02/06/25 10044424 5351 SERVICES-CLASSES 2,499.00 INVOICE: 020325
106678 GLADWELL GOVERNMENTAL SVCS INC
01/25/25 303768 P 02/06/25 10014002 5303 CONTRACTUAL SERVICES 450.00 INVOICE: 5740
115676 HEACOCK ELEVATOR CO.
02/04/25 303769 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 2,265.00 INVOICE: 5189
108947 ICONIX WATERWORKS (US) INC
01/22/25 303770 P 02/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 251.07 INVOICE: U2516002676
100208 JB DEWAR, INC
01/31/25 303771 P 02/06/25 10034203 5608 GAS & OIL 38.77 INVOICE: 379720
01/10/25 303771 P 02/06/25 100 1202 INVENTORY-GAS & OIL 4,109.63 INVOICE: 376223
01/21/25 303771 P 02/06/25 100 1202 INVENTORY-GAS & OIL 25,028.72 INVOICE: 378222
108599 L. DIESEL MOBILE SERVICE
12/22/24 303772 P 02/06/25 22064303 5601 MAINTENANCE-VEHICLES 1,140.00 INVOICE: 8405
12/22/24 303772 P 02/06/25 61254610 5601 MAINTENANCE-VEHICLES 220.00 INVOICE: 8405
114764 LEONG, PRINCESS
02/03/25 303773 P 02/06/25 10044424 5351 SERVICES-CLASSES 380.00 INVOICE: 020325
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100393 LUCIA MAR UNIFIED SCHOOL DIST
01/23/25 303774 P 02/06/25 10044424 5251 SUPPLIES-RECREATION CLASS 337.50 INVOICE: 250523
116323 MAULE, TAMMY L CROSS
02/03/25 303775 P 02/06/25 10044424 5351 SERVICES-CLASSES 327.60 INVOICE: 020325
100429 MINER'S ACE HARDWARE, INC
01/23/25 303776 P 02/06/25 10044420 5605 MAINTENANCE-GROUNDS 40.93 INVOICE: 621891
01/23/25 303776 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 25.40 INVOICE: 621894
01/23/25 303776 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 11.31 INVOICE: 621898
01/23/25 303776 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 11.99 INVOICE: 621899
01/23/25 303776 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 6.45 INVOICE: 621905
01/27/25 303776 P 02/06/25 10044420 5273 SMALL TOOLS 215.49 INVOICE: 622118
01/27/25 303776 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 463.07 INVOICE: 622138
01/27/25 303776 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 19.38 INVOICE: 622140
01/28/25 303776 P 02/06/25 10054330 5605 MAINTENANCE-GROUNDS 67.24 INVOICE: 555058
01/30/25 303776 P 02/06/25 10054308 5604 MAINTENANCE-BUILDINGS 13.11 INVOICE: 622259
01/22/25 303776 P 02/06/25 10034204 5255 SPECIAL DEPARTMENT SUPPLI 38.68 INVOICE: 621839
01/30/25 303776 P 02/06/25 64054712 5610 MAINTENANCE-LINES & PUMPS 23.56 INVOICE: 622250
01/30/25 303776 P 02/06/25 64054712 5255 SPECIAL DEPARTMENT SUPPLI 35.55 INVOICE: 622252
01/27/25 303776 P 02/06/25 35055638 7002 CONSTRUCTION-PUBLIC WORKS 68.48 INVOICE: 554934
01/29/25 303776 P 02/06/25 35055638 7002 CONSTRUCTION-PUBLIC WORKS 46.75 INVOICE: 555123
114042 NELSON, NICCOLA
02/03/25 303777 P 02/06/25 10044424 5351 SERVICES-CLASSES 509.60
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 020325
101265 NEW TIMES
12/19/24 303778 P 02/06/25 10024130 5301 ADVERTISING 60.00 INVOICE: 374807
01/02/25 303778 P 02/06/25 10014002 5301 ADVERTISING 117.00 INVOICE: 375241
01/16/25 303778 P 02/06/25 10014002 5301 ADVERTISING 234.00 INVOICE: 375691
01/30/25 303778 P 02/06/25 10014002 5301 ADVERTISING 234.00 INVOICE: 376196
100468 ODP BUSINESS SOLUTIONS LLC
12/31/24 303779 P 02/06/25 10014102 5201 SUPPLIES-OFFICE 209.04 INVOICE: 405075365001
999999 ONE TIME PAY
01/30/25 303783 P 02/06/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-47662
01/30/25 303783 P 02/06/25 10004000 4354 PARK USER FEES 110.00 INVOICE: 01-47662
02/03/25 303781 P 02/06/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-47768
01/03/25 303785 P 02/06/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 100.00 INVOICE: 01-46844
12/16/24 303784 P 02/06/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-46093
01/22/25 303782 P 02/06/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-47368
01/22/25 303782 P 02/06/25 10004000 4354 PARK USER FEES 95.00 INVOICE: 01-47368
01/22/25 303780 P 02/06/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 1,000.00 INVOICE: 01-47320 03-02511
01/22/25 303780 P 02/06/25 10004000 4126 OTHER PERMIT-ALCOHOL 10.00 INVOICE: 01-47320 03-02511
01/22/25 303780 P 02/06/25 10004000 4353 RENT-COMMERCIAL BUILDINGS 250.00 INVOICE: 01-47320 03-02511
01/28/25 303786 P 02/06/25 10004000 4605 SPEC.INT.CLASSES 36.00 INVOICE: 01-47548
999997 ONE TIME PAY REFUND
01/31/25 303792 P 02/06/25 640 2301 DEPOSIT RENTERS 243.49 INVOICE: 00023064
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 01/31/25 303790 P 02/06/25 640 2301 DEPOSIT RENTERS 154.28 INVOICE: 00023249
01/31/25 303787 P 02/06/25 640 2301 DEPOSIT RENTERS 61.46 INVOICE: 00028713
01/31/25 303791 P 02/06/25 640 2301 DEPOSIT RENTERS 16.88 INVOICE: 00029257
01/31/25 303788 P 02/06/25 640 2301 DEPOSIT RENTERS 137.57 INVOICE: 00029271-2
01/31/25 303789 P 02/06/25 640 2301 DEPOSIT RENTERS 90.07 INVOICE: 00029359
01/31/25 303793 P 02/06/25 640 2301 DEPOSIT RENTERS 24.75 INVOICE: 00029361
100481 PACIFIC GAS & ELECTRIC CO
01/14/25 303794 P 02/06/25 10054307 5402 POWER 19,998.08 INVOICE: 1940974818-3 01/14
01/19/25 303794 P 02/06/25 10054307 5402 POWER 2,425.63 INVOICE: 8532998718-5 01/19
01/19/25 303794 P 02/06/25 64054712 5402 POWER 8,029.12 INVOICE: 8532998718-5 01/19
01/19/25 303794 P 02/06/25 64054711 5402 POWER 981.37
INVOICE: 8532998718-5 01/19
01/19/25 303794 P 02/06/25 61254610 5402 POWER 3,234.89 INVOICE: 8532998718-5 01/19
01/19/25 303794 P 02/06/25 10014145 5401 UTILITIES 9,825.09 INVOICE: 8532998718-5 01/19
01/19/25 303794 P 02/06/25 21754560 5355 PARKWAY MAINTENANCE-TR 17 13.73 INVOICE: 8532998718-5 01/19
115459 PRUDENTIAL OVERALL SUPPLY
01/02/25 303796 P 02/06/25 10054305 5143 UNIFORM ALLOWANCE 17.31 INVOICE: 80982479
01/02/25 303796 P 02/06/25 10054330 5143 UNIFORM ALLOWANCE 16.85 INVOICE: 80982480
01/02/25 303795 P 02/06/25 10044420 5143 UNIFORM ALLOWANCE 38.35 INVOICE: 80982481
01/02/25 303795 P 02/06/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 80982482
01/02/25 303795 P 02/06/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 80982483
01/02/25 303796 P 02/06/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 80982484
01/02/25 303795 P 02/06/25 64054712 5143 UNIFORM ALLOWANCE 49.33 INVOICE: 80982478
01/09/25 303795 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 25.98 INVOICE: 80983591
01/09/25 303795 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 50.56
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 80983592
01/09/25 303795 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 80983593
01/09/25 303795 P 02/06/25 64054712 5143 UNIFORM ALLOWANCE 40.00 INVOICE: 80983594
01/09/25 303795 P 02/06/25 10054305 5143 UNIFORM ALLOWANCE 38.95 INVOICE: 80983596
01/09/25 303796 P 02/06/25 10054330 5143 UNIFORM ALLOWANCE 16.85 INVOICE: 80983597
01/09/25 303795 P 02/06/25 10044420 5143 UNIFORM ALLOWANCE 64.06 INVOICE: 80983598
01/09/25 303795 P 02/06/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 80983599
01/09/25 303795 P 02/06/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 80983600
01/09/25 303796 P 02/06/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 80983601
01/16/25 303795 P 02/06/25 64054712 5143 UNIFORM ALLOWANCE 42.01 INVOICE: 80984778
01/16/25 303796 P 02/06/25 10054305 5143 UNIFORM ALLOWANCE 17.31 INVOICE: 80984779
01/16/25 303796 P 02/06/25 10054330 5143 UNIFORM ALLOWANCE 16.85 INVOICE: 80984780
01/16/25 303795 P 02/06/25 10044420 5143 UNIFORM ALLOWANCE 38.35 INVOICE: 80984781
01/16/25 303795 P 02/06/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 80984782
01/16/25 303795 P 02/06/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 80984783
01/16/25 303796 P 02/06/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 80984784
01/23/25 303795 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 25.98 INVOICE: 80985982
01/23/25 303795 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 50.56 INVOICE: 80985983
01/23/25 303795 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 34.03 INVOICE: 80985984
01/23/25 303795 P 02/06/25 64054712 5143 UNIFORM ALLOWANCE 42.01 INVOICE: 80985985
01/23/25 303795 P 02/06/25 10054308 5303 CONTRACTUAL SERVICES 32.56 INVOICE: 80985986
01/23/25 303795 P 02/06/25 10054305 5143 UNIFORM ALLOWANCE 38.95 INVOICE: 80985987
01/23/25 303796 P 02/06/25 10054330 5143 UNIFORM ALLOWANCE 16.85 INVOICE: 80985988
01/23/25 303795 P 02/06/25 10044420 5143 UNIFORM ALLOWANCE 64.06 INVOICE: 80985989
01/23/25 303795 P 02/06/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 80985990
01/23/25 303795 P 02/06/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 80985991
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 01/23/25 303795 P 02/06/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 80985992
01/30/25 303795 P 02/06/25 64054712 5143 UNIFORM ALLOWANCE 42.01 INVOICE: 80987172
01/30/25 303796 P 02/06/25 10054305 5143 UNIFORM ALLOWANCE 17.31 INVOICE: 80987173
01/30/25 303796 P 02/06/25 10054330 5143 UNIFORM ALLOWANCE 16.85 INVOICE: 80987174
01/30/25 303795 P 02/06/25 10044420 5143 UNIFORM ALLOWANCE 38.35 INVOICE: 80987175
01/30/25 303795 P 02/06/25 22064303 5143 UNIFORM ALLOWANCE 40.03 INVOICE: 80987176
01/30/25 303795 P 02/06/25 10054308 5143 UNIFORM ALLOWANCE 25.53 INVOICE: 80987177
01/30/25 303796 P 02/06/25 61254610 5143 UNIFORM ALLOWANCE 24.77 INVOICE: 80987178
112174 REFLECTIONS PHOTOGRAPHY
01/08/25 303797 P 02/06/25 10014001 5201 SUPPLIES-OFFICE 350.00 INVOICE: 2024-12-12-agcity
106930 REYNOLDS, KELLY
02/03/25 303798 P 02/06/25 10044424 5252 SUPPLIES-RECREATION EVENT 107.73 INVOICE: 012425
100538 S & L SAFETY PRODUCTS
01/14/25 303799 P 02/06/25 10054305 5601 MAINTENANCE-VEHICLES 174.00 INVOICE: 382050
111308 SITEONE LANDSCAPE SUPPLY LLC
01/29/25 303800 P 02/06/25 10044420 5274 CHEMICAL SUPPLIES 127.74 INVOICE: 149602650-001
01/24/25 303800 P 02/06/25 22064303 5273 SMALL TOOLS 47.52 INVOICE: 149435215-001
01/23/25 303800 P 02/06/25 10044420 5274 CHEMICAL SUPPLIES 127.74 INVOICE: 149489252-001
01/28/25 303800 P 02/06/25 21454550 5606 MAINTENANCE-RADIO COMM. 1,508.06 INVOICE: 149468899-001
100556 SLO COUNTY ENVIRONMENTAL
01/14/25 20250007 303801 P 02/06/25 64054710 5303 CONTRACTUAL SERVICES 2,146.60
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: IN0156027
01/14/25 20250007 303801 P 02/06/25 64054710 5303 CONTRACTUAL SERVICES 2,343.40 INVOICE: IN0156080
106096 SLO COUNTY SHERIFF-CORONER
01/28/25 303802 P 02/06/25 10034204 5324 FORENSIC MANDATE SERVICES 812.00 INVOICE: CS-1124-01
100605 SOCALGAS
01/23/25 303803 P 02/06/25 10014145 5401 UTILITIES 18.01 INVOICE: 07611524005 1/23/25
01/28/25 303803 P 02/06/25 10014145 5401 UTILITIES 162.21 INVOICE: 05281491315 1/28/25
01/27/25 303803 P 02/06/25 10014145 5401 UTILITIES 70.43 INVOICE: 19351491006 1/27/25
01/27/25 303803 P 02/06/25 10014145 5401 UTILITIES 65.65 INVOICE: 14501439005 1/27/25
113174 TCA TOOLS INC
02/04/25 303804 P 02/06/25 10054305 5273 SMALL TOOLS 375.78 INVOICE: 020425136266
111796 TRAFFIC MANAGEMENT PRODUCTS
01/15/25 303805 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 483.65 INVOICE: 06-112836
01/21/25 303805 P 02/06/25 22064303 5613 MAINTENANCE-STREETS & BRI 417.90 INVOICE: 06-112992
106551 UNITED STAFFING ASSOC.
01/29/25 303806 P 02/06/25 10044420 5303 CONTRACTUAL SERVICES 1,160.35 INVOICE: 248198
100677 VALKO, PEGGY
02/03/25 303807 P 02/06/25 10044424 5351 SERVICES-CLASSES 268.80 INVOICE: 020325
102137 VERIZON WIRELESS
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:020625 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 01/04/25 303808 P 02/06/25 10034201 5403 TELECOMMUNICATIONS 2,724.96 INVOICE: 6102755852
116362 VIRDEN, SANDRA
01/23/25 303809 P 02/06/25 22654306 5554 REBATES 1,100.00 INVOICE: 41-00550-02
107599 WATER SYSTEMS CONSULTING INC
12/31/24 20250006 303810 P 02/06/25 64054710 5303 CONTRACTUAL SERVICES 2,459.09 INVOICE: 10412-AG
11/30/24 20250006 303810 P 02/06/25 64054710 5303 CONTRACTUAL SERVICES 3,645.99 INVOICE: 10238-AG
100688 WEST COVINA NURSERIES
01/24/25 303811 P 02/06/25 10044420 5605 MAINTENANCE-GROUNDS 71.32 INVOICE: 497869
2 114673 WHITE BRENNER LLP
01/15/25 303812 P 02/06/25 64054710 5575 INSURANCE CLAIMS/SETTLEME 199.88 INVOICE: 51515
113459 YOUTH EVOLUTION BASKETBALL
02/03/25 303813 P 02/06/25 10044424 5351 SERVICES-CLASSES 1,480.50 INVOICE: 020325 BSKTBALL
02/03/25 303813 P 02/06/25 10044424 5351 SERVICES-CLASSES 1,619.80 INVOICE: 020325 SOCCER
REPORT TOTALS 142,881.55
COUNT AMOUNT
TOTAL PRINTED CHECKS 79 142,881.55
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021325PY TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100723 CA ST EMPLOYMENT DEVEL DEPT
02/20/25 303876 M 02/20/25 110 2108 STATE WITHHOLDING 23,413.56 INVOICE: PPE 02.13.25
02/20/25 303876 M 02/20/25 110 2111 STATE DISABILITY INSURANC 5,808.20 INVOICE: PPE 02.13.25
02/20/25 303917 M 02/20/25 10044421 5142 UNEMPLOYMENT INSURANCE -247.00 INVOICE: L0759015120 UNEMP
02/20/25 303917 M 02/20/25 10054307 5142 UNEMPLOYMENT INSURANCE 940.00 INVOICE: L0759015120 UNEMP
105981 CA STATE DISBURSEMENT UNIT
02/20/25 303878 M 02/20/25 110 2114 GARNISHMENTS 248.58 INVOICE: PAYDAY 02.21.25
02/20/25 303878 M 02/20/25 110 2114 GARNISHMENTS 154.15 INVOICE: PAYDAY 02.21.25
02/20/25 303878 M 02/20/25 110 2114 GARNISHMENTS 16.15
INVOICE: PAYDAY 02.21.25
100039 CITY OF ARROYO GRANDE
02/20/25 303877 M 02/20/25 110 2105 SOCIAL SECURITY 64,517.84 INVOICE: PPE 02.13.25
02/20/25 303877 M 02/20/25 110 2105 SOCIAL SECURITY 15,399.78 INVOICE: PPE 02.13.25
02/20/25 303877 M 02/20/25 110 2104 FEDERAL WITHHOLDING 55,689.29 INVOICE: PPE 02.13.25
100729 PERS - RETIREMENT
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 24,523.46 INVOICE: PPE 02.13.25
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 19,160.35 INVOICE: PPE 02.13.25
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 18,829.65 INVOICE: PPE 02.13.25
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 11,685.84 INVOICE: PPE 02.13.25
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 16,973.47 INVOICE: PPE 02.13.25
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 8,153.57 INVOICE: PPE 02.13.25
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 7,320.64 INVOICE: PPE 02.13.25
02/26/25 303920 M 02/26/25 110 2106 PERS RETIREMENT 6,455.44 INVOICE: PPE 02.13.25
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021325PY TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
115959 STERLING ADMINISTRATION
02/07/25 303918 M 02/26/25 110 2127 FLEXIBLE SPENDING ACCOUNT 2,016.23 INVOICE: 842056
02/21/25 303919 M 02/26/25 110 2127 FLEXIBLE SPENDING ACCOUNT 2,016.23 INVOICE: 843203
02/10/25 303921 M 02/26/25 10014145 5131 HEALTH INSURANCE 63.00 INVOICE: 839777
REPORT TOTALS 283,138.43
COUNT AMOUNT
TOTAL MANUAL CHECKS 8 283,138.43
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 108823 APEX AUTO GLASS
02/07/25 303821 P 02/14/25 10034204 5601 MAINTENANCE-VEHICLES 695.91 INVOICE: 55062
106226 APPLIED TECHNOLOGY GROUP INC
01/15/25 303822 P 02/14/25 271 1123 GRANT RECEIVABLE 72,709.97 INVOICE: S-INV104037
97 103175 AQUA-METRIC SALES CO
10/24/24 20250012 303823 P 02/14/25 64054712 5207 SUPPLIES-WATER METERS 1,283.06 INVOICE: INV0104610
02/05/25 20250012 303823 P 02/14/25 64054712 5207 SUPPLIES-WATER METERS 1,534.48 INVOICE: INV0106431
106083 ARROYO GRANDE IN BLOOM INC
02/01/25 303824 P 02/14/25 10044420 5605 MAINTENANCE-GROUNDS 500.00 INVOICE: 020125
115380 BAKER TILLY US LLP
02/06/25 303825 P 02/14/25 10014120 5303 CONTRACTUAL SERVICES 3,193.75 INVOICE: BT3059615
02/10/25 303825 P 02/14/25 10014120 5303 CONTRACTUAL SERVICES 7,478.16 INVOICE: BT3061164
114977 BLACK, JACOB
12/20/24 303826 P 02/14/25 10034203 5501 TRAVEL/CONFERENCE/TRAININ 40.00 INVOICE: 02/24-02/28
101917 BOB'S EXPRESS WASH
01/31/25 303827 P 02/14/25 10034203 5303 CONTRACTUAL SERVICES 143.00 INVOICE: 25-1572
01/31/25 303827 P 02/14/25 10034204 5303 CONTRACTUAL SERVICES 120.00 INVOICE: 25-1572
116273 CALIHOUSE OF THREADS
02/10/25 303828 P 02/14/25 10044420 5143 UNIFORM ALLOWANCE 113.14 INVOICE: 402
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 02/10/25 303828 P 02/14/25 22064303 5143 UNIFORM ALLOWANCE 113.14 INVOICE: 402
02/10/25 303828 P 02/14/25 64054712 5143 UNIFORM ALLOWANCE 113.14 INVOICE: 402
02/10/25 303828 P 02/14/25 10054330 5143 UNIFORM ALLOWANCE 113.13 INVOICE: 402
103608 CARD INTEGRATORS CORP
02/12/25 2025126 303829 P 02/14/25 10034204 5607 MAINTENANCE-COMPUTER SOFT 636.57 INVOICE: 00025834
113129 CHARTER COMMUNICATIONS
02/01/25 303830 P 02/14/25 10034201 5403 TELECOMMUNICATIONS 199.98 INVOICE: 170562001020125
109756 CIVICPLUS LLC
01/31/25 303831 P 02/14/25 10014140 5303 CONTRACTUAL SERVICES 1,173.21 INVOICE: 328574
116336 COMMUNE COMMUNICATIONS CORP
02/01/25 303832 P 02/14/25 24014150 5301 ADVERTISING 11,245.00 INVOICE: 2025018
02/01/25 303832 P 02/14/25 24014150 5301 ADVERTISING 7,800.00 INVOICE: 2025017
115152 COMPUTERSHARE CORP TRUST
01/17/25 303833 P 02/14/25 28614103 5802 DEBT- INTEREST PAYMENT 78,648.90 INVOICE: ARRO618TTAR 1/17/25
01/17/25 303833 P 02/14/25 286 4301 INTEREST -68.28
INVOICE: ARRO618TTAR 1/17/25
102102 DE LAGE LANDEN FINANCIAL SVCS
02/04/25 303834 P 02/14/25 10044421 5602 MAINTENANCE-OFFICE EQUIPM 438.30 INVOICE: 83498189
100722 DELTA DENTAL
02/01/25 303872 T 02/14/25 110 2110 DENTAL INSURANCE 8,107.13
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: BE006428377
02/01/25 303872 T 02/14/25 10014099 5132 DENTAL INSURANCE 2,440.01 INVOICE: BE006428377
116334 ECOLOGISTICS INC
02/11/25 303835 P 02/14/25 10044424 5351 SERVICES-CLASSES 157.50 INVOICE: 021125
116364 ERNST, BONITA MARIE
02/11/25 303836 P 02/14/25 10044424 5351 SERVICES-CLASSES 326.20 INVOICE: 021125
111838 GSI WATER SOLUTIONS
12/12/24 2025113 303837 P 02/14/25 64054710 5303 CONTRACTUAL SERVICES 13,129.89 INVOICE: 00672.011-1
01/14/25 2025113 303837 P 02/14/25 64054710 5303 CONTRACTUAL SERVICES 3,630.72 INVOICE: 00672.011-2
114171 HEALTH AND HUMAN RESOURCE CTR
01/09/25 303838 P 02/14/25 10014145 5147 EMPLOYEE ASSISTANCE PROGR 197.64 INVOICE: E0337235
01/09/25 303838 P 02/14/25 100 1111 ACCOUNTS RECEIVABLE - FCF 49.41 INVOICE: E0337235
100726 ICMA RETIREMENT CORP, PLAN ID 302419
02/06/25 303873 T 02/14/25 110 2117 DEFERRED COMPENSATION 7,036.50 INVOICE: 6642950
02/06/25 303873 T 02/14/25 110 2117 DEFERRED COMPENSATION 11,603.53 INVOICE: 6642950
02/06/25 303873 T 02/14/25 110 2117 DEFERRED COMPENSATION 891.66 INVOICE: 6642950
02/06/25 303873 T 02/14/25 110 2117 DEFERRED COMPENSATION 759.76 INVOICE: 6642950
02/06/25 303873 T 02/14/25 110 2117 DEFERRED COMPENSATION 1,292.30 INVOICE: 6642950
108947 ICONIX WATERWORKS (US) INC
01/28/25 303839 P 02/14/25 64054712 5610 MAINTENANCE-LINES & PUMPS 643.23 INVOICE: U2516003382
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
114764 LEONG, PRINCESS
02/11/25 303840 P 02/14/25 10044424 5351 SERVICES-CLASSES 260.00 INVOICE: 020925
102635 MANGIARDI, HEIDY
02/11/25 303841 P 02/14/25 10044424 5351 SERVICES-CLASSES 1,372.70 INVOICE: 021125
100426 MIER BROS LANDSCAPE PRODUCTS
01/02/25 303842 P 02/14/25 22064303 5613 MAINTENANCE-STREETS & BRI 134.69 INVOICE: 385129
01/14/25 303842 P 02/14/25 22064303 5613 MAINTENANCE-STREETS & BRI 312.48 INVOICE: 385513
12/10/24 303842 P 02/14/25 21454550 5606 MAINTENANCE-RADIO COMM. 6,087.88 INVOICE: 384660
100429 MINER'S ACE HARDWARE, INC
02/03/25 303843 P 02/14/25 10044420 5605 MAINTENANCE-GROUNDS 17.22 INVOICE: 622450
02/04/25 303843 P 02/14/25 10054308 5604 MAINTENANCE-BUILDINGS 28.58 INVOICE: 622537
02/04/25 303843 P 02/14/25 10054308 5604 MAINTENANCE-BUILDINGS 23.76 INVOICE: 622550
02/04/25 303843 P 02/14/25 10054308 5604 MAINTENANCE-BUILDINGS 40.93 INVOICE: 622563
02/05/25 303843 P 02/14/25 22064303 5613 MAINTENANCE-STREETS & BRI 30.08 INVOICE: 622602
02/05/25 303843 P 02/14/25 10054330 5605 MAINTENANCE-GROUNDS 16.31 INVOICE: 622605
02/05/25 303843 P 02/14/25 10054308 5604 MAINTENANCE-BUILDINGS 85.21 INVOICE: 622620
02/03/25 303843 P 02/14/25 10034204 5255 SPECIAL DEPARTMENT SUPPLI 140.05 INVOICE: 622473
02/11/25 303843 P 02/14/25 10034204 5255 SPECIAL DEPARTMENT SUPPLI 175.60 INVOICE: 622928
101265 NEW TIMES
01/24/25 303844 P 02/14/25 10044421 5504 PUBLIC RELATIONS 578.00 INVOICE: 376093
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100466 NOBLE SAW, INC
01/16/25 303845 P 02/14/25 10044420 5273 SMALL TOOLS 152.23 INVOICE: 637872
01/16/25 303845 P 02/14/25 10044420 5603 MAINTENANCE-MACH & EQUIP 59.48 INVOICE: 637874
01/29/25 303845 P 02/14/25 10044420 5603 MAINTENANCE-MACH & EQUIP 141.22 INVOICE: 639035
107054 NORTH COAST ENGINEERING INC
01/31/25 20250028 303846 P 02/14/25 35505080 7501 DESIGN & SURVEY 2,610.00 INVOICE: 45461
107108 PARAMOUNT CLEANERS
11/01/24 303847 P 02/14/25 10034201 5303 CONTRACTUAL SERVICES 1,180.50 INVOICE: 76720
12/01/24 303847 P 02/14/25 10034204 5303 CONTRACTUAL SERVICES 532.50 INVOICE: 76730
01/01/25 303847 P 02/14/25 10034201 5303 CONTRACTUAL SERVICES 595.00 INVOICE: 76755
02/01/25 303847 P 02/14/25 10034201 5303 CONTRACTUAL SERVICES 532.50 INVOICE: 76779
111410 PAVEMENT ENGINEERING INC
02/10/25 2025112 303848 P 02/14/25 35055638 7401 TESTING 18,510.00 INVOICE: 2501-187
100492 PETTY CASH
01/30/25 303849 P 02/14/25 100 1033 CHANGE CASH-SPECIAL RECRE 300.00 INVOICE: 022225
104158 PHOENIX GROUP
01/10/25 303850 P 02/14/25 10034204 5303 CONTRACTUAL SERVICES 200.00 INVOICE: 122024157
116354 PULLEN, BRADLEY
01/30/25 303851 P 02/14/25 10034203 5501 TRAVEL/CONFERENCE/TRAININ 375.00
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 02/10-02/14
113093 RAINSCAPE
02/01/25 303852 P 02/14/25 21654560 5304 PROFESSIONAL SERVICES 484.37 INVOICE: 074249
02/01/25 303852 P 02/14/25 21954560 5304 PROFESSIONAL SERVICES 1,201.41 INVOICE: 074250
102751 RANGE MASTER
06/20/24 303853 P 02/14/25 10034203 5303 CONTRACTUAL SERVICES 82.61 INVOICE: 12663
109450 RICK'S VENDING
01/28/25 303854 P 02/14/25 10044424 5353 SERVICES-EVENTS 2,403.38 INVOICE: 142222
113127 ROBERT HALF
01/28/25 303855 P 02/14/25 10014120 5303 CONTRACTUAL SERVICES 1,092.00 INVOICE: 64581902
02/04/25 303855 P 02/14/25 10014120 5303 CONTRACTUAL SERVICES 1,080.63 INVOICE: 64606051
100555 SAN LUIS OBISPO COUNTY
11/01/24 303856 P 02/14/25 64154750 5612 MAINTENANCE & OPERATIONS- 1,944,874.71 INVOICE: 992
100731 SLO COUNTY SHERIFF'S DEPT
12/04/24 303857 P 02/14/25 10034204 5303 CONTRACTUAL SERVICES 3,136.11 INVOICE: AGPD-2025
100605 SOCALGAS
02/10/25 303858 P 02/14/25 10014145 5401 UTILITIES 242.71 INVOICE: 09301508454 2/10/25
02/07/25 303858 P 02/14/25 10014145 5401 UTILITIES 264.49 INVOICE: 12041607008 2/7/25
02/07/25 303858 P 02/14/25 10014145 5401 UTILITIES 14.30 INVOICE: 01121606006 2/7/25
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
103641 SOUTH COUNTY SANITARY SVC, INC
02/01/25 303859 P 02/14/25 10044420 5303 CONTRACTUAL SERVICES 5.74 INVOICE: 8819554U120
02/01/25 303859 P 02/14/25 10054308 5303 CONTRACTUAL SERVICES 93.85 INVOICE: 8819413U120
02/01/25 303859 P 02/14/25 10054308 5303 CONTRACTUAL SERVICES 346.98 INVOICE: 8819049U120
02/01/25 303859 P 02/14/25 10054308 5303 CONTRACTUAL SERVICES 169.48 INVOICE: 8819600U120
02/01/25 303859 P 02/14/25 10054308 5303 CONTRACTUAL SERVICES 112.93 INVOICE: 8819274U120
02/01/25 303859 P 02/14/25 10044420 5303 CONTRACTUAL SERVICES 225.88 INVOICE: 8819175U120
02/01/25 303859 P 02/14/25 10044420 5303 CONTRACTUAL SERVICES 225.88 INVOICE: 8818926U120
104393 SP MAINTENANCE SERVICES, INC
01/31/25 303860 P 02/14/25 22064303 5303 CONTRACTUAL SERVICES 7,342.50 INVOICE: 96380
01/31/25 303860 P 02/14/25 10054307 5303 CONTRACTUAL SERVICES 7,342.50 INVOICE: 96380
100733 STANDARD INSURANCE CO
10/04/24 303861 P 02/14/25 110 2113 LIFE INSURANCE 2,878.30 INVOICE: 643870 Oct2024
02/06/25 303861 P 02/14/25 110 2113 LIFE INSURANCE 3,053.27 INVOICE: 643870-FEB 2025
116366 THE BRIEFING ROOM LLC
02/07/25 303862 P 02/14/25 10034203 5501 TRAVEL/CONFERENCE/TRAININ 964.07 INVOICE: 1221
108042 TOM'S AUTO SERVICE
01/31/25 303863 P 02/14/25 22064303 5601 MAINTENANCE-VEHICLES 136.14 INVOICE: 0043341
110017 TRANSUNION RISK
01/01/25 303864 P 02/14/25 10034204 5303 CONTRACTUAL SERVICES 75.00
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 45601-202412-1
100904 TYLER TECHNOLOGIES INC
01/15/25 20250013 303865 P 02/14/25 35055453 7301 CONTRACT ADMIN/INSPECTION 3,200.00 INVOICE: 045-501019
106551 UNITED STAFFING ASSOC.
02/05/25 303866 P 02/14/25 10044420 5303 CONTRACTUAL SERVICES 1,160.35 INVOICE: 248487
109403 US BANK OF CALIFORNIA
02/06/25 303874 T 02/14/25 110 2107 PARS RETIREMENT 840.48 INVOICE: PPE 01.30.25
02/06/25 303874 T 02/14/25 110 2107 PARS RETIREMENT 210.13 INVOICE: PPE 01.30.25
102137 VERIZON WIRELESS
02/04/25 303867 P 02/14/25 10044421 5602 MAINTENANCE-OFFICE EQUIPM 74.16 INVOICE: 6105195654
100737 VISION SERVICE PLAN
01/19/25 303868 P 02/14/25 110 2119 VISION INSURANCE 2,161.66 INVOICE: 822113907
01/19/25 303868 P 02/14/25 10014099 5133 VISION INSURANCE 567.20 INVOICE: 822113907
100685 WALLACE GROUP A CALIF CORP
12/27/24 20250031 303869 P 02/14/25 10054301 5303 CONTRACTUAL SERVICES 937.60 INVOICE: 63925
01/23/25 20250031 303869 P 02/14/25 10054301 5303 CONTRACTUAL SERVICES 637.60 INVOICE: 64117
107599 WATER SYSTEMS CONSULTING INC
12/31/24 20250023 303870 P 02/14/25 61505050 7701 CONCEPT STUDIES 1,131.00 INVOICE: 10407
12/31/24 20250023 303870 P 02/14/25 64505030 7701 CONCEPT STUDIES 44.75 INVOICE: 10407
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/02/2025 13:23
User: nvalentine
Program ID: appdwarr
INV GROUP:021425 TO FISCAL 2025/07 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 01/31/25 20250006 303870 P 02/14/25 64054710 5303 CONTRACTUAL SERVICES 2,960.67 INVOICE: 10549-AG
102609 WATERBOYS PLUMBING
01/22/25 303871 P 02/14/25 10054308 5604 MAINTENANCE-BUILDINGS 250.00 INVOICE: 31986
REPORT TOTALS 2,265,006.80
COUNT AMOUNT
TOTAL PRINTED CHECKS 51 2,231,825.30
TOTAL EFT TRANSFERS 3 33,181.50
** END OF REPORT - Generated by Nicole Valentine **
ATTACHMENT 2
.
General Fund 450,476.05 5101 Salaries Full time 280,612.63 Streets Fund 19,550.35 5101 Volunteer Employee Retirement - Sewer Fund 11,670.77 5102 Salaries Part-Time - PPT 8,209.33 Water Fund 27,917.78 5103 Salaries Part-Time - TPT 5,016.99 509,614.95 5105 Salaries OverTime 15,581.31
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,039.30
5108 Holiday Pay 38,722.73
5109 Sick Pay 6,359.39
Administrative Services 332.04 5110 Annual Leave Buyback - Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 10,676.07 5113 Vacation Pay 6,494.71
Public Works - Maintenance 1,428.38 5114 Comp Pay 1,842.64 Public Works - Enterprise 3,144.82 5115 Annual Leave Pay 4,646.14 Recreation - Administration - 5116 Salaries - Police FTO 259.92 Recreation - Special Events - 5121 PERS Retirement 43,407.39 15,581.31 5122 Social Security 27,601.85
5123 PARS Retirement 198.35
5126 State Disability Ins. 4,369.47
5127 Deferred Compensation 741.66
5131 Health Insurance 55,684.22
5132 Dental Insurance 2,873.28
5133 Vision Insurance 752.92
5134 Life Insurance 374.02
5135 Long Term Disability 497.65
5137 Leave Payouts 891.71
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 167.34
5150 Bi-Lingual Pay 175.00
5151 Cell Phone Allowance 1,207.50
509,614.95
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
01/17/25 - 01/30/2025
2/7/2025
BY FUND BY ACCOUNT
Item 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Accounting Manager
SUBJECT: Statement of Investment Deposits for January 2025 DATE: March 11, 2025
RECOMMENDATION:
Receive and file the attached report listing investment deposits of the City of Arroyo Grande as of January 31, 2025, as required by Government Code Section 53646(b).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no funding impact on the City related to these reports. However, the City does receive interest revenue based on the interest rate of the investments. Little to no future staff time is projected.
BACKGROUND:
The Administrative Services department has historically submitted to the City Council a monthly report providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loan, broker, etc.).
3. Date of maturity.
4. Principal amount.
5. Rate of interest.
6. Current market value for all securities having a maturity of more than 12 months.
7. Relationship of the monthly report to the annual statement of investment policy.
ANALYSIS OF ISSUES:
This report represents the City’s investments as of January 31, 2025, and includes all investments managed by the City. As of January 31, 2025, the investment portfolio complied with all State laws and the City’s investment policy.
Item 9.b.
City Council
Statement of Investment Deposits for January 2025
March 11, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to receive and file the attached report listing the investment deposits;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
ADVANTAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversification of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent.
ENVIRONMENTAL REVIEW:
The Statement of Investment Deposits is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Portfolio Summary: January 31, 2025
ATTACHMENT 1
CITY OF ARROYO GRANDE
Portfolio Summary
January 31, 2025
Investments Principal Value
Current Market
Value
Interest
Rate Date of Purchase Term Maturity Date
% of
Portfolio
Local Agency Investment Fund $ 13,228,867.70 $ 13,228,867.70 4.366% 45.318% Certificates of Deposit
Pacific Premier Bank 249,000.00 249,000.00 4.880% February 21, 2024 12 mos February 21, 2025 0.853% Beal Bk Plano TX 247,000.00 247,000.00 1.350% March 26, 2022 36 mos March 26, 2025 0.846% Beal Bk Las Vegas NV 247,000.00 247,000.00 1.250% March 26, 2022 36 mos March 26, 2025 0.846% First Technology Federal 248,000.00 248,000.00 5.000% April 14, 2023 24 mos April 14, 2025 0.850% Flagstar Bank 245,000.00 245,000.00 0.850% May 15, 2020 60 mos May 15, 2025 0.839% American Express National Bank 246,000.00 246,000.00 3.100% May 25, 2022 36 mos May 25, 2025 0.843% New York Community Bank 249,000.00 249,000.00 0.550% July 1, 2021 48 mos July 1, 2025 0.853% Chief Financial Federal Credit Union 249,000.00 249,000.00 4.600% October 12, 2022 36 mos October 14, 2025 0.853% Live Oak Bank 249,000.00 249,000.00 3.150% May 25, 2022 48 mos May 26, 2026 0.853% UBS Bank USA 249,000.00 249,000.00 0.900% July 21, 2021 60 mos July 21, 2026 0.853% Toyota Financial Savings Bank 248,000.00 248,000.00 0.950% July 22, 2021 60 mos July 22, 2026 0.850% Chartway Federal Credit Union 248,000.00 248,000.00 5.250% July 28, 2023 60 mos July 28, 2026 0.850% California Credit Union Glendale 243,000.00 243,000.00 5.450% October 26, 2023 36 mos October 26, 2026 0.832% Alliant Credit Union 248,000.00 248,000.00 5.500% November 15, 2023 36 mos November 16, 2026 0.850% Bank United NA 249,000.00 249,000.00 1.350% December 8, 2021 60 mos December 8, 2026 0.853% Capital One Bank USA 248,000.00 248,000.00 1.250% December 8, 2021 60 mos December 8, 2026 0.850% Discover Bank 246,000.00 246,000.00 3.200% May 18, 2022 60 mos May 19, 2027 0.843% United Teletech Financial Credit Union 248,000.00 248,000.00 3.500% November 8, 2023 53 mos April 1, 2028 0.850% Morgan Stanley Bank 244,000.00 244,000.00 4.650% April 6, 2023 60 mos April 6, 2028 0.836% Maine Savings Federal Credit Union 249,000.00 249,000.00 4.800% July 21, 2023 60 mos July 21, 2028 0.853% SkyOneFederal Credit Union 249,000.00 249,000.00 3.900% October 25, 2024 48 mos October 25, 2028 0.853% Bank Hapoalim BM New York 244,000.00 244,000.00 4.600% May 21, 2024 60 mos May 21, 2029 0.836% Morgan Stanley Private Bank 244,000.00 244,000.00 4.650% May 22, 2024 60 mos May 22, 2029 0.836% Total Certificates of Deposit 5,686,000.00 5,686,000.00 19.481% Agency Bonds
Federal Farm Credit Bank 998,431.00 996,563.80 0.430% March 17, 2021 48 mos March 3, 2025 3.420% Federal Natl Mortgage Assn 1,000,000.00 973,586.89 0.500% October 20, 2020 60 mos October 20, 2025 3.426% Federal Home Loan Bank 999,500.00 963,289.41 0.800% March 17, 2021 60 mos March 10, 2026 3.424% Federal Home Loan Bank 994,396.00 960,808.40 2.400% March 17, 2021 72 mos March 29, 2027 3.407% Federal Home Loan Bank 500,000.00 489,354.92 3.375% May 17, 2022 60 mos May 17, 2027 1.713% Federal Agriculture Mortgage Corp 495,174.00 491,425.03 3.930% October 28, 2024 36 mos October 7, 2027 1.696% Federal Agriculture Mortgage Corp 2,029,036.00 2,024,274.98 4.320% May 17, 2024 60 mos April 26, 2029 6.951% Total Agency Bonds 7,016,537.00 6,899,303.43 24.037%
ATTACHMENT 1
CITY OF ARROYO GRANDE
Portfolio Summary
January 31, 2025
Investments Principal Value
Current Market
Value
Interest
Rate Date of Purchase Term Maturity Date
% of
Portfolio
Municipal Bonds
California State GO Various Purp Bond $ 491,810.00 $ 490,920.00 3.100% May 12, 2022 47 mos April 1, 2026 1.685% California State Taxable GO Unlimited 1,256,116.00 1,303,873.60 3.500% November 1, 2023 53 mos April 1, 2028 4.303% California State Taxable GO Unlimited 525,935.25 526,360.75 2.500% December 19, 2024 57 mos October 1, 2029 1.802% Total Municipal Bonds 2,273,861.25 2,321,154.35 7.790%
Treasury Obligations
U.S. Treasury Z-2026 Series 984,728.00 955,507.81 1.100% December 6, 2021 53 mos May 31, 2026 3.374% Total Treasury Obligations 984,728.00 955,507.81 3.374% TOTAL INVESTMENTS $ 29,189,993.95 $ 29,090,833.29 100.000%
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services SUBJECT: Fiscal Year 2024-25 Second Quarter Status Report and One Budget Adjustment Request Approval
DATE: March 11, 2025
RECOMMENDATION:
Receive and file the Fiscal Year 2024-25 Second Quarter Financial Status Report and approve one Budget Adjustment Request in the amount of $48,200 for the Traffic Signalization Special Revenue Fund.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Preparation of the Fiscal Year (FY) 2024-25 Second Quarter Financial Status Report (the “Q2 Report”) requires staff time within the existing work plan and budget for the Administrative Services Department. At the end of the second quarter, FY 2024-25 revenues for the Consolidated General Fund were $8.4 million, or one percent (1%), lower than the Budget Target (“Target”). Actual Expenditures were $13.2 million and below the Target by approximately $2.3 million, or seven percent (7%).
The City Council is being asked to approve one budget adjustment. The request is from the Traffic Signalization Special Revenue Fund totaling $48,200.
BACKGROUND:
Each Fiscal Year the City Council adopts a budget, which commits government resources and services to accomplish the City’s mission of making Arroyo Grande the best place possible for everyone who lives, works, and visits here. The Q2 Report is the second of four financial performance reports that staff will present to Council during the 2024-25 Fiscal Year. The purpose of the FY 2024-25 Q2 Report is to:
Compare second quarter revenues received and expenditures incurred to the second quarter of the prior year and to the budgeted Target to determine the City’s financial performance;
Provide explanations for key account variances and identify any potential trends that might impact financial planning; and
Item 9.c.
City Council
Fiscal Year 2024-25 Second Quarter Status Report and One Budget Adjustment Request Approval
March 11, 2025
Provide other key second quarter information including headcount statistics, status of Capital Improvement Projects, and requests for City Council’s approval of Budget Adjustment Requests that have not previously been approved.
The City’s actual second quarter financial results will be compared to both the prior year’s second quarter and the budgeted Target. The Target for expenditures is calculated as one-half (50%) of the FY 2024-25 Budget and represents the 6-month period from July 2024 through December 2024, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This approach increases the expenditure Target from 50% to 51% for the second quarter. The Target for revenues does not use the 50% Target but a Target of 35% that more accurately reflects the anticipated revenues to be received in the second quarter of the Fiscal Year. Using the Target as a comparator against actual results provides a simplified method to evaluate performance for the quarter.
The Q2 Report also includes a section regarding Budget Adjustments Requests. This section summarizes individual budget adjustments approved by the City Council during the second quarter, as well as administrative adjustments completed by City staff.
Additionally, this section of the report includes new Budget Adjustment Requests not otherwise addressed in past City Council agenda items. Approval will enable the City to complete important work items and meet the needs of the community.
ANALYSIS OF ISSUES:
Second Quarter Revenue and Expenditures Compared to Prior Year Table 1: Current Year Q2 Actuals Compared to Prior Year Q2 Actuals The Consolidated General Fund shown in Table 1 is the primary operating fund of the City and accounts for resources and services traditionally associated with government.
The Consolidated General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community and other funds. The Consolidated General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. The City has historically reported on the Consolidated General Fund separately from the Local Sales Tax Fund, although the City’s auditors traditionally combine this information in the Annual Comprehensive Financial Report.
The Measure O 2006 Sales Tax Fund accounts for the revenues derived from Measure O 2006, a local 1/2% sales tax approved by the City's voters in November 2006. Measure Second Quarter
FY 2024-25
Second Quarter
FY 2023-24 Variance
Revenue 8,372,875 7,125,292 1,247,583
Expenditures 13,229,380 12,350,574 878,806
Item 9.c.
City Council
Fiscal Year 2024-25 Second Quarter Status Report and One Budget Adjustment Request Approval
March 11, 2025
O 2006 included advisory measures when passed, providing direction on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this information, the City has accounted for this fund in a separate account.
This report presents information for the Consolidated General Fund that includes Measure O 2006 Tax Fund revenues and expenditures. Consolidated General Fund revenues at the second quarter of this year were approximately $1.2 million more than the second quarter of the prior year. Expenditures were approximately $878,806 higher at the end of the second quarter of the current Fiscal Year versus the second quarter of the prior year. A more thorough explanation of second quarter variances is set forth in the attached financial report (Attachment 1).
Q2 Revenue and Expenditures Compared to Target
Table 2: Current Year Q2 Actuals Compared to Target
Table 2 above compares second quarter actual results to the budgeted Target. Q2 actual revenue was short of the Target by $365,980. Q2 actual expenditures were short of the Target by approximately $2.3 million. The following is a summary of the Q2 revenue and expenditure variances compared to the budgeted Target. A more thorough explanation of second quarter variances is set forth in the attached financial report.
Budget Adjustments
Staff identified one budget adjustment request that is described in more detail below:
Traffic Signalization: Appropriate $48,200 from the Traffic Signalization Special Revenue Fund balance to fund the City’s share of the Opticom preemptive devices on the traffic signals surrounding the Traffic Way Bridge closure that will interface with the FCFA Fleet Vehicles. Two Opticom preemptive devices were identified in the project scope previously, but the project team believes utilizing these on 7 traffic signals would have a larger benefit. The FCFA Board approved a similar action on February 3, 2025, to add the software to all seven fleet vehicles.
FY 2024-25
Q2 Target
FY 2024-25
Q2 Actuals Variance
Revenue 8,738,854 8,372,875 (365,980)
Expenditures 15,497,973 13,229,380 (2,268,593)
Item 9.c.
City Council
Fiscal Year 2024-25 Second Quarter Status Report and One Budget Adjustment Request Approval
March 11, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the Fiscal Year 2024-25 Second Quarter Financial Status Report and approve one Budget Adjustment Request for Traffic Signalization in the amount of $48,200;
2. Receive and file the FY 2024-25 Second Quarter Financial Status Report and do not approve the Budget Adjustment Request and provide further direction to staff; or
3. Provide other direction to staff.
ADVANTAGES:
The financial report presents an updated review of the City’s financial performance in the second quarter of FY 2024-25. Approval of the requested budget adjustment will enable staff to continue providing high quality services to the organization and to the public.
DISADVANTAGES:
No disadvantages have been identified at this time.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Fiscal Year 2024-25 Second Quarter Financial Status Report
ATTACHMENT 1
City of Arroyo Grande
Fiscal Year 2024-25
Second Quarter Financial Status Report
INTRODUCTION
The following report is an overview of the City’s fiscal position at the end of the second quarter for Fiscal Year (FY) 2024-25. The purpose of this report is to update the public and the City Council on the City’s financial position at the end of the second quarter and compare actual results to the prior year and the Adjusted Budget to determine the City’s performance. The second quarter timeframe is July 1, 2024 through December 31, 2024.
The financial report is organized in the following sections:
Section 1 – an overview of City’s financial position after the end of the second quarter of FY 2024-25. This includes a comparison of second quarter results between the current and prior year. In addition, second quarter results will be compared to the budgeted Target. As part of the analysis, brief explanations of significant revenue and expenditure variances are included.
Section 2 – a listing of any personnel changes occurring during the second quarter and a summary of headcount by department. This section also includes the City’s calculated vacancy rate.
Section 3 – an update on the Capital Improvement Projects (CIP) managed by the Public Works and Community
Development Departments. This section includes CIP that were completed in the second quarter along with their
final costs.
Section 4 – a listing of Budget Amendment Requests previously approved by Council and completed in the second quarter of the fiscal year, as well as a list of additional budget adjustments that are being presented to Council along with the second quarter report for consideration and approval.
Section 5 – an update on the Goal Status Reports to Council that includes progress towards completing Major City Goals and Capital Improvement Plan.
ENSURING FISCAL
STABILITY:
In Fall 2020, the City Council
established a goal to ensure
financial stability for the
organization throughout the
planning, budgeting, and
expenditure process, including
preparation and presentation
of year-end and quarterly
financial reports.
ATTACHMENT 1
SECTION 1: OVERVIEW OF FINANCIAL POSITION
CITY FUND STRUCTURE
The overall City budget is comprised of many individual funds, which are categorized below. This financial report will focus primarily on the Consolidated General Fund but will also report on all Governmental Funds.
Consolidated General Fund – The Consolidated General Fund is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The Consolidated General Fund provides administrative, financial, police protection, community development, public works, fire, and recreation services to the community and other funds. The Consolidated General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund. The City has historically reported on the Consolidated General Fund separately from the Measure O 2006 Sales Tax Fund, although the City’s auditors traditionally combine this information in the Annual Comprehensive Financial Report (ACFR). The Measure O 2006 Sales Tax Fund accounts for the revenues derived from Measure O 2006, a local 1/2% sales tax approved by the City's voters in November 2006. Measure O 2006 included advisory measures when passed providing direction on the uses to which the funding should be allocated. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. To aid in the collection and reporting of this information, the City has accounted for this fund in a separate account.
This report will present information for the Consolidated General Fund that includes Measure O 2006 Sales Tax Fund revenues and expenditures.
Special Revenue Funds – Special revenue funds are used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects.
Debt Service Funds – This fund is used to account for the accumulation of resources and payment of longterm debt principal interest. This includes the USDA loan issued by the City to finance the relocation of City Hall.
Enterprise Funds - An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and expenditures are segregated into a fund with financial statements separate from all other governmental activities. These funds include Water and Sewer services provided to City residents.
Private Purpose Fund – The private-purpose fund was created to hold the assets of the former Redevelopment Agency of the City of Arroyo Grande until they are distributed.
Agency Funds – Agency funds are funds that the City holds on behalf of another entity. Currently, there are three Agency funds. One is the Sanitation District fund, which accounts for the receipt and remittance of wastewater processing fees on behalf of the South San Luis Obispo County Sanitation District. The second is the Downtown Parking Fund, which collects assessments from Arroyo Grande Village merchants within the boundaries of the Parking and Business Improvement Area for maintenance of the Village parking lots. The third is the San Luis Obispo Tourism Marketing District (SLOTMD) Fund, which accounts for the receipt and remittance of assessments collected from lodging operators on behalf of the SLOTMD.
ATTACHMENT 1
The following chart below shows an overview of the City’s fund structure.
CURRENT YEAR ACTUALS COMPARED TO PRIOR YEAR
Table 1 below reflects revenue and expenditure patterns through the end of the second quarter of FY 2024-25 and compares the current quarter results against the prior year’s results for all Governmental Funds as well as the City’s Consolidated General Fund. The totals in the table reflect the second quarter actuals for both revenue and expenditures, divided by that fiscal year’s annual budget.
Table 1
The following discussion focuses on both the City’s Governmental Funds and the Consolidated General Fund and provides a comparison between second quarter results for the current and prior year for both revenue and expenditures. Governmental Funds and Consolidated General Fund revenue and expenditures for the second quarter of this year are generally on Target with prior year. The Governmental Funds category includes Special Revenue Funds, Debt Service Funds, as well as the Consolidated General Fund.
Governmental Funds – At the end of the second quarter of FY 2024-25, Governmental Fund revenue was 2.4% or $275,954 higher than prior year, and expenditures were higher by 13.4% or $1.8 million.
Legislative & Information Services Fire Protection Impact Fees City Hall Debt Service Sewer Successor Agency to RDA Downtown Parking Administrative Services Public Access Television Sewer Facility Sanitation Distribution Community Development Police Protection Impact Water San Luis Obispo Tourism Police Department Park Development Water Facility Marketing District Recreation Services Park Improvement Lopez Water (SLOTMD) Public Works Recreation Community Center
Local Sales Tax Fund Grace Lane Assessment District
Parkside Assessment District
Street (Gas Tax)
Traffic Signalization
Traffic Circulation
Transportation Facility Impact
Transportation
In-Lieu Water Neutralization
In-Lieu Affordable Housing
Tourism Business Improvement Dist.
Water Availability
CDBG Grant Fund
American Rescue Plan Act (ARPA)
State COPS Block Grant Agency Funds Special Revenue Funds GOVERNMENTAL FUNDS FIDUCIARY FUNDS
ALL FUNDS
PROPRIETORY FUNDS General Fund Debt Service Funds Enterprise Funds Private Purpose Fund Second Quarter
FY 2024-25
Second Quarter
FY 2023-24 Variance
Revenue $ 11,794,226 $ 11,518,272 $ 275,954
Expenditures $ 15,205,653 $ 13,413,229 $ 1,792,424
Second Quarter
FY 2024-25
Second Quarter
FY 2023-24 Variance
Revenue $ 8,372,875 $ 7,125,292 $ 1,247,583
Expenditures $ 13,158,337 $ 12,350,574 $ 807,763
Governmental Funds
Consolidated General Fund Page 46 of 459
ATTACHMENT 1
The majority of the revenue and expenditure variances in Governmental Funds were attributed to variances within the Consolidated General Fund and the American Rescue Plan Act (ARPA) Fund, which is separate from the Consolidated General Fund and not otherwise addressed in this report.
The Governmental Funds category includes the Consolidated General Fund as well as other Special Revenue Funds. The Consolidated General Fund and ARPA Fund variances are explained as follows:
Consolidated General Fund - The Consolidated General Fund is the primary operating fund of the City and accounts for resources and services traditionally associated with government. Consolidated General Fund revenue in the second quarter was 17.5%, or $1.2 million higher than the second quarter of the prior year. Expenditures increased by 6.5%, or $807,763 higher than the second quarter of the prior year. The majority of the variance between the two fiscal years is related to increased costs of one-time payments for Liability and Property Insurance, CalPERS Unfunded Accrued Liability, and Workers Compensation.
ARPA Fund – The ARPA Fund was created to help separately track funding provided pursuant to the American Rescue Plan Act. This Act is intended to provide financial aid to families, governments, businesses, schools, non-profits and others impacted by the COVID-19 public health crisis. To date the City has received the full amount allocated totaling $4,300,241. In FY 2021-22 expenditures totaled $604,246. In FY 2022-23 expenditures totaled $745,837. In FY 2023-24 expenditures incurred totaled $1,163,495 the remaining $1,786,663 is currently recognized as revenue in FY 2024-25.
CONSOLIDATED GENERAL FUND IMPACTS
The following discussion focuses on the City’s Consolidated General Fund performance. Chart 1 starts off with a simple overview of Consolidated General Fund performance compared to the Target. Next are expenditures by category (Table 2). This is followed by a summarized look at FY 2024-25 second quarter actual expenditures compared to the Target (Table 3). Lastly, a discussion of Consolidated General Fund revenue is included, which compares second quarter actual results to the Target (Table 4).
Using the Target as a comparator against actual results provides a simplified method to evaluate performance for each quarter. The Target for revenues does not use the 50% Target but a Target of 35% that more accurately reflects the anticipated revenues to be received in the second quarter of the fiscal year. Revenue realization is typically low at the end of the second quarter of the fiscal year due to the timing of receipt of major tax revenues, the time lag involved in billing cycles, and the receipt of reimbursements. The City’s actual second quarter financial results will be compared to both the prior year’s second quarter and the budgeted Target. The Target for expenditures is calculated as one-half (50%) of the FY 2024-25 Budget and represents the 6-month period from July 2024 through December 2024, except for the Non-Departmental Annual Payments line that has a Target of the full budget. This approach increased the Target from 50% to 51% for the second quarter.
ATTACHMENT 1
Chart 1
Chart 1 shows a simple comparison
of actual second quarter revenue
and expenditures to the Target.
The actual second quarter
Consolidated General Fund
revenue is less than the budgeted
Target by $365,978, which is not
unusual since revenue realization
is typically lower than the Target
through the second quarter due to
the time lag involved in billing
cycles and the receipt of
reimbursements. Likewise, actual
expenditures through second quarter totaled $13.2 million, or 43% of the full year’s Budget, and are under the Target by $2.3 million. A more detailed discussion on Consolidated General Fund revenue and expenditure variances is included later in this report.
Table 2
Table 2 reflects major expenditure cost
categories within the Consolidated
General Fund. This chart is intended to
explain where the City’s resources were
spent during the second quarter. Within
the total expenditures of $7.7 million,
58% of the City’s costs are associated with
personnel, 38.5% with operating and
maintenance, 2.2% for the City’s debt
service, 0.0% for Capital Outlay, and 1.3%
with transfers to other funds.
Table 3 reflects the second quarter status of all Consolidated General Fund operating departments. Some departments include multiple divisions. The divisions are consolidated under their respective department, rather than reflected individually within the table.
FY 2024-25 % of
Q2 Actuals Actuals
Personnel Costs $ 7,667,357 58.0%
Operating Costs 5,090,493 38.5%
Debt Service 296,622 2.2%
Capital Outlay 3,260 0.0%
Transfers Out 171,648 1.3%
Total $ 13,229,380
Expenditure Category
ATTACHMENT 1
Table 3 – Consolidated General Fund Expenditures by Department Overall, second quarter expenditures were $2.3 million under the Target. The majority of City departments were under spent, except for Non-Departmental Annual Payments and Recreation Services.
Some of the more significant savings occurred in the Administrative Services, Police, Public Works, and Community Development Departments. A more detailed explanation of key expenditure variances by individual department/division is provided below.
KEY EXPENDITURE VARIANCES FOR INDIVIDUAL DIVISIONS/DEPARTMENTS FOR FISCAL YEAR 2024-25
The Administrative Services Department includes the
City’s Fiscal and Information Technology functions, as
well as Non-Departmental expenditures. This budget
included a line item reflecting budgeted Transfers Out
to Capital Improvement Program (CIP) Projects; the July through December allocation towards projects is
completed once a project is finished or at the end of the fiscal year. This represents all of the second quarter favorable variance to the Target.
Police Services includes the functions of Administration, Patrol Services, Support Services and the Office of
Traffic Safety (OTS) Grant for Traffic/DUI Enforcement
Program. For simplicity, Police Services will be analyzed in total rather than by individual divisions. Some of the more significant variances include:
The Police Department currently has three vacancies throughout the second quarter fiscal year, resulting in labor savings of approximately $314,300.
City Administration $ 1,859,650 $ 929,825 $ 683,942 $ 245,883 13% Legislative & Information Services 577,060 288,530 200,127 88,403 15% Measure O 2006 Sales Tax Fund 1,331,900 665,950 623,400 42,550 3% Measure O 2006 CIP Allocation 2,720,912 - - - 0%
Administration Services 7,326,705 3,663,353 2,766,356 896,997 12% Non-Departmental Annual Payments 3,066,141 3,066,141 3,174,467 (108,326) -4% Community Development 2,079,622 1,039,811 721,581 318,230 15% Police Department 7,635,615 3,817,808 3,256,447 561,361 7% Recreation Services 768,750 384,375 489,095 (104,720) -14% Public Works 3,284,359 1,642,180 1,313,964 328,215 10%
TOTAL EXPEDITURES 30,650,714 15,497,973 13,229,380 2,268,593 7% %
Fav/(Unfav)
Consolidated General Fund Department Variances - Second Quarter Consolidated General Fund
Department
FY 2024-25
Budget
FY 2024-25
Actuals
Dollar
Fav/(Unfav)
FY 2024-25
Q2 Target
Department: Administrative Services
Division: Various (4120, 4140, 4145)
Issue: Overall savings in Transfers Out to
CIP Projects and debt service
Impact to Consolidated General Fund:
$896,997 savings
Department: Police Services
Division: Various (4201, 4203, 4204, 4207)
Issue: Overall savings in salaries and benefits
and contractual services
Impact to Consolidated General Fund:
$561,361 savings
ATTACHMENT 1
The contract with the County Sheriff Department for dispatch services is paid semiannually in the months of January and June. Payments for these services will not be made until the third and fourth quarters, resulting in a second quarter favorable variance to the Target of $254,700.
The Public Works Department includes the functions of
Government Buildings, Engineering, Auto Shop,
Administration, Park Maintenance, and Soto Sports
Complex Divisions within the Consolidated General
Fund. The majority of the favorable variance in this
department can be attributed to salary savings. For
simplicity. Some of the more significant variances
include:
The Public Works Administration Division has a vacant Capital Projects Manager, Assistant Capital Projects Manager, and Engineering Inspector during portions of the first half of the fiscal year resulting in labor savings of approximately $229,700.
The Public Works Administration Division has savings of approximately $46,000 can be attributed to lower spending in contractual services. Contractual Services in this Division is generally spent towards street sweeping, upgrading signal controls, installation of new street name signs, and monthly routine maintenance costs for traffic signals and miscellaneous consultant services. The Engineering Division has savings of approximately $38,000 that can be attributed to lower spending in contractual services. Contractual Services in this Division is generally spent towards contract engineering services, including services for State and Federal grant coordination, development review, special assignments, checking of maps and plans, surveying services, traffic engineering, GIS, and other related storm water permits and reports.
The Community Development Department includes the
functions of Planning and Building & Safety Divisions.
The majority of the favorable variance in this
department can be attributed to salary savings and
lower spending in contractual services. Some of the
more significant variances include:
Contractual services for the Planning Division had savings of approximately $197,400 related to the Comprehensive General Plan Update, this is an ongoing update that is anticipated to be carried over in FY 2024-25.
The Building Division contractual services has a variance of $84,400 related to the timing of invoices from CSG Consultants, the billing is based on services provided in each month. The December invoice was paid in January.
The Building Permit Technician position has been on medical leave and the Intern position has been vacant the second quarter of the fiscal year resulted in a portion of the Division’s overall labor savings totaling approximately $42,100.
Department: Public Works
Division: Various (4301, 4305, 4307, 4308,
4320, 4330)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$328,215 savings
Department: Community Development
Division: Various (4130, 4160)
Issue: Overall savings in salaries and
contractual services
Impact to Consolidated General Fund:
$318,230 savings
ATTACHMENT 1
KEY REVENUE VARIANCES BY ACCOUNT FOR THE SECOND QUARTER Table 4 – Consolidated General Fund Revenue
As reflected in Table 4, second quarter revenue is below the Target by $365,979. This table uses a Target of 12.4% that more accurately reflects the anticipated revenues to be received in the second quarter of the fiscal year. Revenue realization is typically low at the end of the second quarter of the fiscal year due to the time lag involved in billing cycles and the receipt of reimbursements. A more detailed discussion is included below to help explain actual revenue variances through the second quarter compared to the Target.
Property Tax – The majority of the City’s property tax revenue comes from Secured Property Taxes. This tax is billed on a fiscal year (July 1- June 30) basis and is payable in two (2) annual installments. Property owners typically receive their first property tax bill at the end of September or early October, with a due date of November 1st. The majority of property tax related to the first installment was received in December 2024. The second property tax bill installment is received in April 2025 and will be included in the fourth quarter report. Property tax typically represents around 26% of the City’s annual revenue. The Target is based on four month of Property Tax revenue. Actual revenue received in this category was lower than this conservative Target.
Sales Tax and Measure O 2006 Sales Tax Fund – Sales tax and Measure O 2006 Sales Tax Fund realization through second quarter is on track. Actual sales tax revenue received through second quarter was $1.6 million and Measure O 2006 Sales Tax Fund revenue received through second quarter was $1.1 million which represents four month of payments (July-October 2024). The Target is also based on four months of revenue, taking into account the timing of anticipated payments.
Transient Occupancy Tax (TOT) – TOT revenue is reflecting a $20,315 favorable variance to the Target.
The Target and actual TOT revenue represents only five months of TOT receipts due to the timing of payments. Lodging facilities have thirty days after the month’s end to make their TOT payments.
Property Tax $ 6,458,359 $ 2,152,786 $ 1,986,270 $ (166,516) -3% Sales Tax 5,236,392 1,745,464 1,654,935 (90,529) -2%
Measure O-06 Sales & Use Tax 2,955,000 985,000 1,051,064 66,064 2% Transient Occ. Tax 1,591,350 663,063 683,378 20,315 1%
Property Tax in Lieu of VLF 2,215,938 - - - 0%
Franchise Fees 811,500 338,125 298,070 (40,055) -5%
License & Permit Fees 590,800 295,400 293,743 (1,657) 0% User Fees 682,340 341,170 297,005 (44,165) -6%
Planning Fees 402,100 201,050 244,613 43,563 11%
Recreation Fees 371,600 185,800 180,213 (5,587) -2%
Transfers In 2,796,300 1,398,150 1,377,504 (20,646) -1% Other Revenue 865,691 432,846 306,080 (126,766) -15%
TOTAL $ 24,977,370 $ 8,738,854 $ 8,372,875 $ (365,979) -1% %
Fav/(Unfav)
Consolidated General Fund Revenue Variances - Second Quarter REVENUE BY CATEGORY FY 2024-25
Budget
FY 2024-25
Q2 Actuals
Dollar
(Unfav)/Fav
FY 2024-25
Q2 Target
ATTACHMENT 1
Property Tax in Lieu of Vehicle License Fees (VLF) – Property tax in lieu of VLF is received in two installments during the fiscal year. Typically, the revenue is received in the months of January (3rd quarter) and June (4th quarter). The Target for this revenue is zero in the second quarter.
Franchise Fees – Only five months of Waste Connection franchise fees were received through the second quarter. In addition, Charter Communications franchise fees earned in the second quarter will not be paid and received until the second quarter. In light of the timing of payments, the Target is based on 5 months of revenue. Without the Charter communications franchise fee receipts, the actual revenue at the end of the second quarter is lower than the Target by $40,055.
License & Permit Fees, User Fees, and Planning Fees – License and permit revenue is below the Target by $1,657. User fee revenue is below the Target by $44,165. Planning revenue exceeded the Target by $43,563. The Target is based on 50% or 6 months of the fiscal year’s total budget. Revenue in this category is customer driven and fluctuates over the course of a year as well as year over year based on demand.
Recreation Fees – Recreation revenue is under the Target by $5,587. The Target is based on 6 months of the fiscal year’s total budget.
Other Revenues – This revenue category includes business license tax, fines, revenue from other government agencies, charges for services and any other revenues accounts received in the consolidated general fund. The largest variance in this category is related to three revenue accounts. The revenue from other government agencies accounts for the SB 1090 funds earmarked for use of the general plan update.
Once these funds are spent for this project, the revenue will be recognized at that time, resulting in a revenue shortfall to the Target of $126,766.
ATTACHMENT 1
SECTION 2: POSITION CHANGES AND HEADCOUNT NUMBERS
POSITION ALLOCATION CHANGES MADE BY THE CITY COUNCIL (Second Quarter) None made during this quarter.
FULL TIME EQUIVALENT (FTE) BY DEPARTMENT – PERMANENT STAFF ONLY The following table reflects FTE staffing by department. The table only includes permanent staff and does not include part-time or temporary staffing. While departments may hire part-time staff on a regular or seasonal basis, they are not included in the analysis below.
EMPLOYEE VACANCY RATE
The City’s employee vacancy rate at the end of the second quarter of FY 2024-25 was 7.7%. This equates to six (6) vacant positions. The vacancy rate tracks the number of permanent vacant positions at the end of the quarter in comparison to the total number of permanent positions available. Unlike a turnover rate, which tracks employees that separated during the period, the vacancy rate only looks at vacancies at the end of period. The costs associated with turnover includes the cost of advertising new positions, training, overtime, lowered productivity, and workload balance.
Department
Adopted Budget
Headcount (FTE’s)
Vacancies
(2nd Qtr)
% of Total
Staffing Vacant Positions
City Manager & Human Resources 3 - 4%
Administrative Services 7 1 9% Accounting Manager
Community Development 10 - 13%
Legislative & Info Services 2 - 3%
Police Department 29 3 37% Police Officer (2),
Executive Assistant
Public Works 24 2 31% CIP Assistant Manager,
Maintenance Worker
Recreation Services 3 - 4%
Total 78 6 100%
ATTACHMENT 1
SECTION 3: UPDATE ON COMPLETED CAPITAL PROJECTS
This information is provided to keep the Council apprised of the status of the City’s Capital Improvement Projects (CIP).
Project Fund Total Budget
Current
Status
Project Budget
Expended
Public Safety Video Cameras COPS/Sales Tax $ 1,125,000 Completed $ 720,008 Swinging Bridge Rehabilitation Sales Tax $ 1,100,292 Completed $ 1,054,175 Lift Station 3 FEMA, CalOES, Sales Tax $ 850,000 Completed $ 74,675 Replacement Generator at Fire Station 1
Other Gov
Agencies/General/Sales Tax $ 610,714 Completed $ 474,788 Phased Main Replacement - Highway
101 Crossing Upgrade, El Camino
Real to West Branch Street ARPA/Water Fund $ 335,000 Completed $ 178,695 Trenchless Sewer Rehabilitation -El
Camino Real to West Branch St. ARPA $ 282,000 Completed $ 360,703 Fire Station 1 Apparatus Bay Doors Sales Tax $ 115,000 Completed $ 123,275 191 Tally Ho Sales Tax $ 110,000 Completed $ 86,826
Public Works Office Space Remodel Sales Tax $ 100,000 Completed $ 31,307 Galvanized Service Replacements Water $ 63,655 Completed $ - Pavement Management Program
USHA, General Fund, SB1,
Sales Tax, Betterments
Grant, ARPA, CDBG $ 11,825,153 In Progress $ 5,540,356
Traffic Way Bridge Replacement HBP/Sales Tax $ 8,077,062 In Progress $ 842,048 Halcyon Road Complete Streets
HSIP, RSHA, USHA, Safe
Routes to School, General,
Sales Tax, ATP $ 5,737,500 In Progress $ 1,259,934
Phased Mains Replacement - South
Halcyon Road, Cornwall Street to Fair
Oaks Avenue Water Facility/ARPA $ 785,892 In Progress $ 705,530 Financial Management Software Sewer/Water/Sales Tax $ 413,000 In Progress $ 154,138 Arroyo Grande Creek Remediation
Sales Tax, FEMA,
CalOES $ 400,000 In Progress $ 188,638
Active Transportation Plan ATP/Sales Tax $ 250,000 In Progress $ 89,013 New Play Structure - Parkside Park
Parkside Assessment
District $ 250,000 In Progress $ -
ADA Bathrooms Elm Street Park Sales Tax $ 235,000 In Progress $ - Bridge Street Bridge Habitat Mitigation Virginia Drive and S. Halcyon Road Curb HBP $ 148,918 In Progress $ 127,452 Ramp and Sidewalk Improvement CDBG $ 56,749 Not Started $ - Recreation/Community Center Building Sales Tax $ 119,745 In progress $ 68,626 ADA Transition Plan
CDBG/Other Gov
Agencies/Sales Tax $ 111,725 In progress $ -
EOC Upgrade at the Police Station
Other Gov Agencies,
Sales Tax $ 100,000 In progress $ -
Wastewater Master Plan Update Sewer Fund $ 100,000 In Progress $ 19,803 Water Plan Update Water Fund $ 100,000 In Progress $ 36,754 Wayfinding Sales Tax $ 60,000 In Progress $ 3,600
Arroyo Grande Creek Stabilization Sales Tax $ 46,300 In progress $ 25,564 Le Point Street Parking Lot Expansion Sales Tax, In-Lieu Parking $ 42,500 In Progress $ 1,695 Women's Club Lighting Project Donations $ 821 In Progress $ - Sidewalk Repairs and Improvements Sales Tax, Betterments Grant $ 1,249,644 Not Started $ 486,776 SCADA Software/Electronics Design and
Upgrade Water Fund $ 330,000 Not Started $ -
Fair Oaks Ave Active Transportation
Improvements, Valley Road - Traffic Way
Developer, Other Gov
Agencies, Sales Tax $ 125,000 Not started $ -
Corrugated Metal Pipe (CMP)
Investigation and Repair Sales Tax $ 100,000 Not Started $ 3,200 City Hall Front Door ADA CDBG $ 53,341 Not Started $ -
Water Well #11 Facilities Water Availability $ 42,771 Not Started $ - City Hall 2nd Story Water Leak Repair Sales Tax $ 20,000 Not Started $ -
ATTACHMENT 1
SECTION 4: APPROPRIATION TRANSFERS AND BUDGET ADJUSTMENTS Administrative and Previously-Approved Second Quarter Budget Adjustments The following second quarter budget adjustments were previously approved by Council or are classified as administrative and not requiring Council approval.
Affordable Housing Trust Fund: Appropriate $630,000 from the Affordable Housing Trust Fund Balance to support the development of Housing Authority of San Luis Obispo (HASLO)’s affordable housing project consisting of 63 affordable multi-family units located at 700 Oak Park Blvd. Approved on 10/22/2024 Council meeting, item 9.g.
Administrative Services Department: Appropriated funds for 12 budget adjustments reviewed in the First Quarter Financial Status Report. The overall impact to the budget increased the Consolidated General Fund expenditures by $37,500, Water Fund expenditures by $77,500, Water Availability expenditures by $114,200 and COPS fund Expenditures by $128,900, as reflected in the following table:
Capital Improvement: Administrative Carryover of $6,107,699 for the Capital Projects listed in the table below. Capital Project funds do not have annual appropriated budgets. Control over capital projects is maintained by a project-length capital improvement budget. This project-length budget authorizes total expenditures over the duration of a construction project, rather than year by year.
Request Revenue Expenditure
General
Fund
Water Fund
Impact
Water Availability
Fund Impact
COPS
Fund
Carryover Affordable Housing Trust
Fund Balance to support the
development of HASLO’s affordable
housing project consisting of 63
affordable MF units 448,370 448,370 - - - -
Carryover Retraining Scholarship
Program to Reallocate to "Buy
Local" program 21,500 21,500 - - - -
Carryover Economic Development
Funding - 37,500 37,500 - - -
Carryover Contractual Services
related to the General Plan Update 243,900 243,900 - - - - Carryover related to replacing the
pump on Well #3 from the Water
Fund 52,200 - 52,200 - -
Carryover related to replacing the
galvanized service replacements
from the Water Fund 25,300 - 25,300 - -
Carryover Cash for Grass Program - 114,200 - - 114,200 - Carryover OTS Grant for Traffic/DUI
Enforcement 44,100 44,100 - - - -
Carryover Alcoholic Beverage
Control (ABC) Grant 28,047 28,047 - - - -
New Duty Firearms - 48,900 - - - 48,900
Radio Encryption Equipment - 80,000 - - - 80,000
Reallocate ARPA Funds to
Governmental Services 276,993 276,993 - - - -
Totals 1,062,910 1,421,010 37,500 77,500 114,200 128,900
ATTACHMENT 1
Additional Requested Second Quarter Budget Adjustments
In addition to the administrative budget adjustments for the CIP and the adjustments previously-approved by the City Council during the second quarter, one new budget adjustment is proposed for approval along with the review and receipt of this report.
Traffic Signalization: Appropriate $48,200 from the Traffic Signalization Special Revenue Fund balance to fund the City’s share of the Opticom preemptive devices on the traffic signals surrounding the Traffic Way Bridge closure that will interface with the FCFA Fleet Vehicles. Two Opticom preemptive devices were identified in the project scope previously, but the project team believe utilizing these on 7 traffic signals would have a larger benefit. The FCFA Board approved a similar action on February 3, 2025, to add the software to all seven fleet vehicles.
Fund Project # Project Title
Project Budget
Adjustment
350 5453 Financial Management Software $ 315,762
350 5463 Women's Club Lighting Project 821
350 5468 Public Safety Camera System 628,717
350 5476 City Hall Front Door Accessibility Improvements 53,341 350 5477 PW Office Space Remodel 98,994
350 5479 Fire Station 1 Apparatus Bay Doors 115,000
350 5556 Recreation Services / Community Center Building 44,745 350 5606 Halcyon Rd. Complete Streets 1,304,000
350 5616 Halcyon Rd. at Virginia Dr. Curb 56,749
350 5620 Swinging Bridge Reinforcement 343,271
350 5638 Pavement Management Program 1,130,128
350 5658 Concrete Improvements 99,868
350 5679 Traffic Way Bridge Replacement Project 607,723 350 5695 Active Transportation Plan (ATP) 144,217
640 5911 Phased Mains Replacement 80,361
640 5944 Water Well #11 Facilities 42,771
640 5973 Phased Main Replacement - Highway 101 Crossing Upgrade 291,200 640 5977 Phased Main Replacement - Cornwall 750,000
$ 6,107,669
ATTACHMENT 1
SECTION 5: UPDATE ON MAJOR CITY GOALS AND CAPITAL IMPROVEMENT PLAN This information is provided to keep the Council apprised of the status of the Goal Status Reports to Council that includes progress towards completing Major City Goals and Capital Improvement Plan. These reports present updates and communications about the status of City projects, goals, and performance measures. The four major goals are:
The following tables provide a breakdown of the Council Goal’s Work Plan by goal. Here is a key for purposes of defining each department.
Funding
Support a thriving community through fiscal responsibility, economic development efforts, and additional and alternative revenue streams.
Fire Services
Implement operational and fire and emergency service delivery improvements through the Five Cities Fire Authority, and complete the transition of services to Oceano due to its exit from the Authority.
Infrastructure
Invest in and complete critical infrastructure projects throughout the City through the strategic prioritization of projects based on available resources.
General Plan Update
Prioritize and complete major work efforts for the comprehensive General Plan update to provide a vision and framework for future development within the City.
CMO City Manager's Office
AS Administrative Services
LIS Legislative and Information Services
PD Police Department
PW Public Works
Rec Recreation Services
Fire Five Cities Fire Authority
CD Community Development
Key
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
Funding 1. 1 Economic Development 1.1a Evaluate Economic Development Management Services New CMO 1Q FY2023-24 3Q FY 2024-25 In Progress
1.1b Obtain Economic Development Management Services New CMO 3Q FY 2023-24 4Q FY 2024-25 Not started
1.1c Support Modifications to the AGTBID New CMO/CA/Rec/LIS In Progress 2Q FY 2023-24 Completed
1.1c.i. Transition Administration to City staff New CMO/Rec/PW In Progress 1Q FY 2023-24 Completed
1.1c.ii. Complete Modifications to AGTBID Bylaws and Advisory Board Structure New CMO/CA/LIS In Progress 2Q FY 2023-24 Completed
1.1d 400 W. Branch Disposition and Development Agreement New CMO/CA/CD In Progress 2Q FY 2024-25 In Progress
1.1e Complete Transition of Temporary Parklets to Permanent Parklets Carryover CD/PW In Progress 1Q FY2023-24 Completed
1.1f Develop 1-3 Special Events that drive visitation during shoulder and winter months and build destination awareness New Rec In Progress 2Q FY 2024-25 In Progress
1.2 Pursue Revenue Measure 1.2a Issue an RFP for a consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2b Award contract with consultant to develop a survey and outreach strategy to community New CMO/LIS 1Q FY2023-24 1Q FY2023-24 Completed
1.2c Conduct public outreach to the community to communicate need for additional revenue, including facilitation of a Citizen Committee Carryover CMO/LIS 1Q FY2023-24 1Q FY 2024-25 Completed
1.2d Bring Revenue ballot measure to Council for consideration Carryover
CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 Completed
1.3 Evaluate Potential to Enable
Cannabis Businesses within City
1.3a Conduct study session with the City Council regarding potential cannabis ordinance Carryover CD/CA/CMO 3Q FY 2023-24 4Q FY 2024-25 Not started
1.3b Prepare and adopt cannabis ordinance, if directed by the City Council New CD/CA/CMO 3Q FY 2023-24 4Q FY 2024-25 Not started
1.3c Evaluate feasibility of a Cannabis Tax New CD/AS/CA/CMO 3Q FY 2023-24 4Q FY 2024-25 In Progress Fire Services 2.1 Work with Regional Partners on
Fire Services in 5 Cities 2.1a Pursue potential contract with the County to serve Oceano New Fire/CMO 3Q FY 2023-24 4Q FY 2023-24 Completed
2.2 Funding for Fire Services 2.2a Consider including Public Safety in proposed Revenue measure New CMO/AS/LIS 3Q FY 2023-24 4Q FY 2023-24 Completed
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
Infrastructure 3.1 Pursue Alternative Funding
Sources for Infrastructure Needs
3.1a Consider Community partnership for Mark M. Millis Community Center construction Carryover CMO/Rec/PW In progress 4Q FY 2024-25 In Progress
3.1b Include infrastructure in new Revenue Measure plans and outreach Carryover AS/CMO/LIS/ PW/CD 1Q FY 2023-24 4Q FY 2024-25 Completed
3.1c Collect FEMA reimbursement for January - March 2023 storm damage New AS In progress 3Q FY 2024-25 In Progress
3.1d Pursue Grant applications and administration for infrastructure projects Carryover PW/CD/AS In progress Ongoing In Progress
3.2 Work with Regional Partners on
Infrastructure Projects
3.2a Support ongoing development and financing of Central Coast Blue project Carryover CMO/AS/PW In Progress 2Q FY 2024-25 Project Stopped
Due to Council
Direction
3.2b NCMA Management Agreement Amendments New PW 3Q FY 2023-24 Ongoing In Progress
3.3 Prioritize Key Infrastructure
Projects 3.3a Traffic Way Bridge Carryover CD/PW In progress 2Q FY 2025-26 In Progress
3.3a.i. Traffic Way Bridge Design Carryover CD/PW In progress 4Q FY 2023-24 Completed
3.3a.ii. Traffic Way Bridge ROW Carryover CD/PW Completed 1Q FY 2024-25 Completed
3.3a.iii. Traffic Way Bridge Construction Carryover CD/PW 3Q FY 2024-25 2Q FY 2025-26 In Progress
3.3b Swinging Bridge Rehabilitation Carryover CD/PW Completed 2Q FY 2024-25 Completed
3.3b.i. Swinging Bridge Rehabilitation NEPA Carryover CD/PW Completed 3Q FY 2023-24 Completed
3.3bii Swinging Bridge Rehabilitation Bid for Construction Carryover CD/PW Completed 3Q FY 2023-24 Completed
3.3b.iii. Swinging Bridge Construction New CD/PW Completed 2Q FY 2024-25 Completed
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
3.3c Halcyon Complete Streets New CD/PW In Progress
3.3c.i. Halcyon Complete Streets Design New CD/PW 1Q FY 2024-25 1Q FY 2024-25 In Progress
3.3c.ii. Halcyon Complete Streets ROW acquisition New CD/PW 1Q FY 2023-24 1Q FY 2024-25 Not started
3.3c.iii. Halcyon Complete Streets Construction New CD/PW 1Q FY 2024-25 2Q FY 2025-26 Not started
3.3d ATP Development New CD/PW In Progress 3Q FY 2024-25 In Progress
3.3d.i. Award ATP Contract to Consultant New CD/PW Completed 4Q FY 2022-23 Completed
3.3d.ii. Final Approval of ATP by Council New CD/PW 3Q FY 2024-25 3Q FY 2024-25 In Progress
3.3e 2022 Pavement Management Program Construction New CD/PW 1Q FY 2023-24 2Q FY 2023-24 Completed
3.3f 2024 Pavement Management Program Design New CD/PW 2Q FY 2023-24 1Q FY 2024-25 Completed
3.3g 2024 Pavement Management Program Construction New CD/PW 4Q FY 2023-24 3Q FY 2024-25 In Progress
3.3h Community Safety Camera Network Carryover Police/CD In Progress 4Q FY 2023-24 Completed
3.3i Replacement Generator at Station 1 New CD/PW/Fire Completed 4Q FY 2023-24 Completed
3.3j Lift Station 3 New CD/PW Completed 1Q FY 2024-25 Completed
3.3k AG Creek Remediation (Debris removal and bank stabilization) New CD/PW 4Q FY 2022-23 4Q FY 2023-24 Completed
3.3l Concrete Repair Program New CD/PW 1Q FY 2024-25 4Q FY 2024-25 In Progress
3.3m Concept plan/design for new Mark M. Millis Community Center Building New CD/PW/Rec 1Q FY 2023-24 3Q FY 2024-25 In Progress
3.3n CMP Lining New CD/PW 1Q FY 2024-25 Ongoing Not started Infrastructure (continued)
ATTACHMENT 1
Goal Strategy Task/Action Carryover Action or New Responsible Department
Anticipated to
Start Completion Target Update
4.1 Public Outreach 4.1a Plan and Host a Kick-Off Meeting with Community New CD/LIS 1Q FY 2023-24 1Q FY 2023-24 Completed
4.2 Diversity Equity Iinclusivity
Justice Lens 4.2a Management of DEIJ consultant New CD In Progress Ongoing In Progress
4.3 General Plan Elements New CD 2Q FY 2023-24 3Q FY 2024-25 In Progress
4.4 Baseline Analysis of Existing
and Future Business Needs 4.4a Survey Local Businesses Carryover Action CD 1Q FY 2023-24 3Q FY 2024-25 In Progress
4.4b Conduct a Retail Market Analysis New CD 1Q FY 2023-24 3Q FY 2024-25 Not started
4.5 Climate Action Plan New CD 2Q FY 2023-24 3Q FY 2025-26 In Progress
4.6 Code Update 4.6a Bring code changes to Planning Commission for approval New CD 3Q FY 2025-26 3Q FY 2025-26 Not started
4.6b Bring draft Ordinance of code revision update to Council New CD 4Q FY 2025-26 4Q FY 2025-26 Not started
4.7 EIR 4.7a Complete draft EIR New CD 1Q FY 2024-25 3Q FY 2024-25 Not started
4.7b Complete final EIR New CD 3Q FY 2024-25 4Q FY 2024-25 Not started
4.8 Objective Design Standards Carryover CD/CA 1Q FY 2023-24 4Q FY 2024-25 In Progress General Plan Update
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Accounting Manager
SUBJECT: Agreement for Auditing Services
DATE: March 11, 2025
RECOMMENDATION:
Adopt a Resolution approving and authorizing the City Manager to execute an agreement with Moss, Levi, & Hartzheim LLP, in substantially final form, to provide auditing services.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2024-25 Budget includes approximately $36,000 for auditing services. Moss, Levi, & Hartzheim’s maximum cost to perform the FY 2024-25 audit in the current fiscal year is $35,800. The full three-year contract cost to the City is $111,205; FY 2025-26 and FY 2026-27 budgets will incorporate the cost each year during the budget development process. Audit services for Five City Fire Authority (FCFA) are also included in this agreement; however, the cost for these services are solely the responsibility of the FCFA.
BACKGROUND:
Municipalities are required to hire external auditors to audit their financial statements annually and to conduct evaluations of the entity’s internal controls. The auditor is responsible for determining that the City’s financial statements do not include material misstatements and do not misrepresent its financial condition. In addition, auditors evaluate the City’s internal controls and procedures to reduce the risk of collusion, theft, or fraud.
On January 10, 2025, the Administrative Services Department issued a Request for Proposals (RFP) for auditing services to Certified Public Accounting (CPA) firms. One proposal was received. The selection process was performed by the City’s audit selection team and was based on a set of scoring criteria. The results of that scoring recommend awarding the City’s auditing services to Moss, Levi, & Hartzheim LLP (MLH).
Item 9.d.
City Council
Agreement for Auditing Services
March 11, 2025
The City’s previous agreement for audit services, which happens to be with MLH, expired on June 30, 2024. In the past, the City has been satisfied with MLH’s performance, responsiveness and audit procedures.
ANALYSIS OF ISSUES:
As discussed, the City audit selection team is recommending approval of a three-year audit service agreement with MLH, with two additional one-year extensions based on satisfactory performance. The City audit selection team evaluated the firm’s proposal based on several criteria including: understanding of the work to be performed; the auditor’s experience in conducting audits of cities of similar nature, size and complexity; technical experience and professional qualifications of the audit team; the firm’s commitment to keeping the same team assigned to the job for each successive year; the ability of the proposed approach to meet the needs of the City and price. Table 1 below reflects the MLH’s pricing proposals:
Table 1: MLH Pricing Proposal
MLH is a local firm based out of Santa Maria that has more than 45 years of experience performing nonprofit and governmental audits. They demonstrate extensive experience with cities of similar nature, size, and complexity and currently provide audit services to the cities of Atascadero, Paso Robles, Goleta and Santa Maria. The firm has a history of technical experience and CPA professionals that specialize in governmental accounting and at a cost that is competitive.
Based on Government Code Section 12410.6(b), which requires the City not employ the same lead audit partner or coordinating audit partner for more than six consecutive years, MLH’s proposal includes a new audit partner to be assigned to lead the City’s audit work to ensure State law compliance, receive a different perspective, and to ensure objectivity.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution approving and authorizing the City Manager to execute an agreement with Moss, Levi, & Hartzheim LLP to provide auditing services in substantially final form; or
2. Provide other direction to staff.
FY 2024-25 FY 2025-26 FY 2026-27
City Audit 25,935 26,845 27,785
ACFR Preparation 5,865 6,070 6,285
TDA Audits 2,000 2,070 2,140
Single Audit Act Report (when required) 2,000 2,070 2,140 Total City Price 35,800 37,055 38,350
FCFA Audit and Financial Statements 9,200 9,525 9,860
Total Maximum All-Inclusive Price 45,000 46,580 48,210
Fixed 3-Year Contract Term
Audit Services
Item 9.d.
City Council
Agreement for Auditing Services
March 11, 2025
ADVANTAGES:
Awarding the agreement to MLH will provide the City with a qualified accounting firm to perform the City’s required audit and reporting requirements and within the approved budget. Contracting with MLH also provides advantages of operational familiarity and efficiencies for both City and MLH staff.
DISADVANTAGES:
The disadvantage of the recommendation is that other qualified audit firms will not be selected; however, no other auditing firms replied to the City’s RFP, and MLH has confirmed a new audit partner will be assigned to the City.
ENVIRONMENTAL REVIEW:
Adopting the Resolution relates to organizational or administrative activities that will not result in direct or indirect physical changes in the environment, and therefore is not a project within the meaning of the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, section 15378(b)(5).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
ATTACHMENT 1
BB&K (2020) Exhibit “C”-1 PROFESSIONAL SERVICES AGREEMENT RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH MOSS, LEVI, & HARTZHEIM LLP TO PROVIDE
AUDITING SERVICES IN SUBSTANTIALLY FINAL FORM
WHEREAS, annually the City Council approves the Annual Comprehensive Financial Report (ACFR) completed by an Independent Auditing Firm that includes basic financial statements, as well as additional information to help readers understand the government's finances; and
WHEREAS, staff issued a formal Request for Proposals on January 10, 2025, that closed on February 7, 2025, and one response was received at that time; and WHEREAS, staff reviewed the response submitted by Moss, Levi & Hartzheim, and found it to be a responsive and responsible; and
WHEREAS, the Professional Services Agreement with Moss, Levi & Hartzheim for the Auditing Services will continue to provide clear and transparent financial reports for the citizens of Arroyo Grande; and
WHEREAS, Moss, Levi & Hartzheim has confirmed the selection of a new audit partner to ensure compliance with State law; and
WHEREAS, approving the Professional Services Agreement with Moss, Levi & Hartzheim relates to organizational or administrative activities that will not result in direct or indirect physical changes in the environment, and therefore is not a project within the meaning of the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, section 15378(b)(5); and
WHEREAS, the City will continue to incorporate the funding for Auditing Services in the operating budget, Exhibit “A” provides a review of the compensation by fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande, that:
1. The recitals set forth herein are true, correct and incorporated herein by this reference.
2. The City Manager is authorized to execute the accompanying Professional Services Agreement with Moss, Levi & Hartzheim LLP to provide auditing services, for a period of three years with an option to extend for two additional one-year periods, in substantially final form, subject to any minor, technical, or
RESOLUTION NO.
PAGE 2
BB&K (2023) -2- PROFESSIONAL SERVICES AGREEMENT
non-substantive changes as approved by the City Manager in consultation with the City Attorney.
On motion of Council Member___________, seconded by Council Member ________, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 11 th day of March, 2025.
RESOLUTION NO.
PAGE 3
BB&K (2023) -3- PROFESSIONAL SERVICES AGREEMENT
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
BB&K (2023) -4- PROFESSIONAL SERVICES AGREEMENT
EXHIBIT A
CITY OF ARROYO GRANDE
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 11 day of March, 2025, by and between the City of Arroyo Grande, a municipal corporation organized under the laws of the State of California with its principal place of business at 300 E. Branch Street, Arroyo Grande, California 93420, County of San Luis Obispo, State of California ("City") and Moss, Levi & Hartzheim, a Limited Liability Partnership, with its principal place of business at 2400 Professional Parkway, Suite 205, Santa Maria, CA 93455 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Independent Auditing Services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such professional services for the Annual Independent Auditing Services project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Auditing consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from March 11, 2025 to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than two additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
RESOLUTION NO.
PAGE 5
BB&K (2023) -5- PROFESSIONAL SERVICES AGREEMENT
3.2 Compensation.
3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Thirty Nine Thousand Seven Hundred and Ninity Dollars ($139,790) for the first 3 years; with the option for FY 2027-28 shall not exceed Forty Nine Thousand Nine Hundred ($49,900); and with the option for FY 2028-29 shall not exceed Fifty One Thousand Six Hundred Sixty ($51,660) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.
City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant.
The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.
3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.
3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.3 Responsibilities of Consultant.
3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control.
Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt
RESOLUTION NO.
PAGE 6
BB&K (2023) -6- PROFESSIONAL SERVICES AGREEMENT
and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Nicole Valentine, Director of Administrative Services and Megan Schotborgh, Accounting Manager.
3.3.5 City's Representative. The City hereby designates Nicole Valentine, Director of Administrative Services, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative").
City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.3.6 Consultant's Representative. Consultant hereby designates Adam Guise, CPA, Partner, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.
The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the
RESOLUTION NO.
PAGE 7
BB&K (2023) -7- PROFESSIONAL SERVICES AGREEMENT
Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.3.9 Period of Performance.
3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.
3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.
3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.
3.3.10 Laws and Regulations; Employee/Labor Certification.
3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA
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requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.
3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.
3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.
City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.
3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees
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appropriate to the nature of the work and the conditions under which the work is to be performed.
3.3.11 Insurance.
3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General
Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence.
(C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this
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Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for nonpayment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for nonpayment of premium. (C) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such
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cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.3.11.9 Enforcement of Agreement Provisions (non estoppel).
Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
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(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
3.4 Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.
3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of
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payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.
3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6 Indemnification.
3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers,
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employees, agents, or volunteers.
3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.7 General Provisions.
3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.7.2 Independent Contractors and Subcontracting.
3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.
3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.
3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: Moss, Levi & Hartzheim
2400 Professional Parkway, Suite 205,
Santa Maria, CA 93455
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ATTN: Adam Guise, CPA, Partner
[email protected]
City: City of Arroyo Grande
300 E. Branch Street
Arroyo Grande, CA 93420
ATTN: Nicole Valentine, Director of Administrative
Services
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.7.4 Ownership of Materials and Confidentiality.
3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.
3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.
3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or
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another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.
3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.
3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.
3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Luis Obispo County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the
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claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.
3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.
Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party.
Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
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BB&K (2023) -18- PROFESSIONAL SERVICES AGREEMENT
3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]
RESOLUTION NO.
PAGE 19
BB&K (2023) -19- PROFESSIONAL SERVICES AGREEMENT
SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ARROYO GRANDE AND
MOSS, LEVI & HARTZHEIM
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.
CITY OF ARROYO GRANDE MOSS, LEVI & HARTZHEIM
By:
Its:
Printed Name:
By:
Its:
Printed Name:
Approved By:
Matthew Downing
City Manager or Mayor
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
Isaac Rosen, City Attorney
Attested By:
Jessica Matson, City Clerk
RESOLUTION NO.
PAGE 1
BB&K (2020) Exhibit “A-I-1” PROFESSIONAL SERVICES AGREEMENT EXHIBIT "A"
SCOPE OF SERVICES
The selected audit firm will perform a financial and compliance audit to determine whether the combined financial statements of the City fairly present the financial position and the results of financial operations in accordance with generally accepted accounting principles, and whether the City has complied with laws and regulations that may have a material effect upon the financial statements.
The auditors will examine the City’s internal accounting controls and accounting procedures and render written reports of their findings and recommendations to the Director of Administrative Services and/or the City Manager. The examination shall be made and reports rendered in accordance with generally accepted government auditing standards.
In the required reports on internal controls, the auditor shall communicate any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure, which could adversely affect the organization’s ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements.
Reportable conditions that are also material weaknesses shall be identified as such in the report. Non-reportable conditions discovered by auditors shall be reported in a separate letter to management, which shall be referred to in the reports on internal controls.
The auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the following parties: City Manager, City Attorney, and the Director of Administrative Services.
The Director of Administrative Services or designee will be responsible for coordinating the audit process internally. The auditors will meet with the Director of Administrative Services or designee at the end of the fieldwork process to discuss preliminary audit findings and management recommendations.
The Auditor will prepare a DRAFT ACFR (including schedules, notes and statistics) from the financial system as of June 30th of each fiscal year under contract.
Prior to issuing their final reports, the auditors will meet with the Director of Administrative Services and/or designee. All audit reports will be addressed to the City Council.
The auditors may be consulted occasionally throughout the year as an information resource. The auditors may be asked to provide guidance on implementation of GASB requirements and specifics of federal and state regulations as they may affect local government accounting. They may also be asked to assist with the implementation of new GASB pronouncements.
RESOLUTION NO.
PAGE 2
BB&K (2020) Exhibit “A-I-2” PROFESSIONAL SERVICES AGREEMENT Additional Stand Alone Reports:
In recent years, the City’s federal financial assistance has exceeded the federal expenditures limit of $1,000,000 and therefore is subject to federal single audit requirements. When required, the auditors will perform a single audit on the expenditures of federal grants in accordance with OMB Circular A-133 and render the appropriate audit reports on Internal Controls over Financial Reporting based up on the audit of the City’s financial statements in accordance with Government Auditing Standards and the appropriate reports on compliance with Requirements Applicable to each Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal Awards in Accordance with OMB Circular A-133. The single audit report will include appropriate schedule of expenditures of federal awards, footnotes, findings and questioned costs, including reportable conditions and material weaknesses, and follow up on prior audit findings where required. In addition, the auditor will be required to submit the report to the federal clearing house.
The City receives funding under the Transportation Development Act (TDA) through the San Luis Obispo Council of Governments (SLOCOG). SLOCOG requires a financial and compliance audit of funds received and expended from Section 99400, 99234, and 99260 of the Public Utilities Code. The auditors will be required to perform this audit and prepare the required report.
As mentioned earlier, the City provides financial services to FCFA. As part of this proposal, the auditors will perform audit services, as well as, provide an opinion on FCFA’s basic financial statements.
The auditor, subject to an amendment, will prepare any other special purpose audits that may be required during the term of the agreement.
RESOLUTION NO.
PAGE 1
BB&K (2020) Exhibit “B”-1 PROFESSIONAL SERVICES AGREEMENT EXHIBIT "B"
SCHEDULE OF SERVICES
Auditing Services for FY 2024-25 through FY 2026-27 with two optional years of FY 2027-28 and FY 2028-29.
BB&K (2020) Exhibit “C”-2 PROFESSIONAL SERVICES AGREEMENT EXHIBIT "C"
COMPENSATION
Optional
Year 1
Optional
Year 2
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29
City Audit 25,935 26,845 27,785 28,760 29,770
ACFR Preparation 5,865 6,070 6,285 6,505 6,735
TDA Audits 2,000 2,070 2,140 2,215 2,295
Single Audit Act Report (when required) 2,000 2,070 2,140 2,215 2,295 Total City Price 35,800 37,055 38,350 39,695 41,095
FCFA Audit and Financial Statements 9,200 9,525 9,860 10,205 10,565 Total Maximum All-Inclusive Price 45,000 46,580 48,210 49,900 51,660 Fixed 3-Year Contract Term
Audit Services
1 Item 9.e.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
February 25, 2025, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Mayor Pro Tem Kate Secrest, Council Member Jim Guthrie,
Council Member Jamie Maraviglia, Council
Member Aileen Loe
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Community Development
Director Brian Pedrotti, City Engineer
Shannon Sweeney
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
None.
5.b Ordinances read in title only
None.
2 Item 9.e.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring March as Women's History Month Mayor Ray Russom read the Honorary Proclamation declaring March as Women's History Month. Nan Fowler, South County Historical Society, accepted the Proclamation.
No action was taken on this item.
6.b Introduction of New Employee Megan Schotborgh, Accounting Manager Administrative Services Director Valentine introduced the City's new Accounting Manager, Megan Schotborgh, and highlighted her educational and professional background.
6.c City Manager Communications
City Manager Downing provided information regarding the Police Department attending the Transitions Mental Health Association lunch and learn meeting regarding the unhoused population; Wildfire Preparedness Community Meeting on March 1st; and Traffic Way Bridge Replacement Project communications efforts and project updates.
No action was taken on this item.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative.
7.a MAYOR RAY RUSSOM:
1. Audit Committee
2. California Joint Powers Insurance Authority (CJPIA)
3. Five Cities Fire Authority JPA Board
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM SECREST:
1. Air Pollution Control District (APCD)
2. Homeless Services Oversight Council (HSOC)
3. South County Chambers of Commerce Governmental Affairs Committee
4. General Plan Citizen's Oversight Committee
7.c COUNCIL MEMBER GUTHRIE:
1. Central Coast Community Energy (CCCE) Policy Board
2. Integrated Waste Management Authority Board (IWMA)
3 Item 9.e.
3. REACH Economic Development Roundtable
4. Other
7.d COUNCIL MEMBER MARAVIGLIA:
1. Five Cities Fire Authority JPA Board
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER LOE:
1. Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
2. County Water Resources Advisory Committee (WRAC)
3. Zone 3 Water Advisory Board
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Jennifer Silva, and Garry Schmidt. No further public comments were received.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion.
Council Member Loe and Mayor Ray Russom commented on Item 9.e., including the General Plan Update effort, project website, PlanArroyoGrande.com, and the need for public participation in the process. Community Development Director Pedrotti responded to questions from Council.
Mayor Ray Russom commented on Item 9.d and current litigation regarding water availability.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Maraviglia
Seconded by Council Member Guthrie
Approve Consent Agenda Items 9.a. through 9.e., with the recommended courses of action.
AYES (5): Council Member Maraviglia, Council Member Guthrie, Council Member Loe, Mayor Pro Tem Secrest, and Mayor Ray Russom
Passed (5 to 0)
9.a Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of January 16 through January 31, 2025.
4 Item 9.e.
9.b Resolution to Update Accounting Manager Name for Authorized Personnel for Financial Institutions
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE DEPOSIT OF CITY FUNDS IN VARIOUS
FINANCIAL INSTITUTIONS AND UPDATING THE NAMES OF DESIGNATED EMPLOYEES
IN CERTAIN POSITIONS WHO ARE AUTHORIZED TO MAKE DEPOSITS OF CITY FUNDS AND ENTER INTO BANKING OR INVESTMENT ARRANGEMENTS"; and 2) Determined that adopting a resolution authorizing the deposit of City funds in various financial institutions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements is not subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)
9.c Approval of Minutes
Approved the minutes of the Special City Council Meeting of February 10, 2025 and Regular City Council Meeting of February 11, 2025, as submitted.
9.d Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.e General Plan Update Progress Report – February 2025 Received and filed a progress report on the Comprehensive General Plan Update.
10. PUBLIC HEARINGS
None.
11. BUSINESS ITEMS
11.a Halcyon Complete Streets Design Discussion
City Engineer Shannon Sweeney presented the Item and responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public were No Name Provided, Alexandria Davis, and Jim Dececco. No further public comments were received. City Engineer Sweeney and City Manager Downing responded to questions from the public and Council.
Council discussion ensued regarding the history of the project, narrowed lanes, slowing down traffic, a residential tree plan; and overall support of staff's recommendations.
City Engineer Sweeney responded to additional questions from Council.
City Council expressed support for a Class II Bike Lane with Buffer; adding more trees as part of a residential tree plan; and researching if there are alternatives to the use of green paint for bike lanes.
No action was taken on this item.
11.b Direction on the Establishment of a Measure E-24 Citizen Sales Tax Oversight Committee
5 Item 9.e.
City Manager Downing presented the Item. City Manager Downing and Administrative Services Director Valentine responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was Melissa Watkins. No further public comments were received.
Council discussion ensued regarding the formation of a Citizens' Sales tax Oversight Committee for Measure E-24 funds.
Mayor Ray Russom requested that recruitment materials not include the statement "Preference would be given to applicants who reflect the diversity of the City and have relevant experience or knowledge in the application process."
Moved by Council Member Loe
Seconded by Council Member Guthrie
Approve the creation of an E-24 Citizen Sales Tax Oversight Committee consistent with staff's recommendation and amend the Recruitment and Appointment Process as stated in the staff report to remove the word "preference" and clarify that the City will seek applicants who reflect the diversity of the community and have relevant experience or knowledge.
AYES (5): Council Member Loe, Council Member Guthrie, Council Member Maraviglia, Mayor Pro Tem Secrest, and Mayor Ray Russom
Passed (5 to 0)
12. COUNCIL COMMUNICATIONS
Council Member Maraviglia commented on meeting with 5Cities Homeless Coalition; and the success of Meet the Machines event.
Council Member Loe also commented on a meeting with 5Cities Homeless Coalition regarding their services.
Mayor Pro Tem Secrest commented on the Meet the Machines event; meeting with Bob Lund and Arroyo Grande In Bloom members regarding a proposed project at Oak Park Blvd and E Branch Street.
Mayor Ray Russom commented on the Supervisorial District 4 Town Hall meeting with Supervisor Paulding and herself on February 27th.
13. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 7:51 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Jessica Matson, Director of Legislative & Information Services/ City Clerk
BY: Julie Hawkins, Deputy City Clerk/Communications Coordinator SUBJECT: Appointment to the Tourism Business Improvement District Advisory Board
DATE: March 11, 2025
RECOMMENDATION:
1) Adopt a Resolution appointing Chiasa Nakazono-Klapper to the Tourism Business Improvement District (TBID) Advisory Board; and
2) Determine that approving the appointment to the Tourism Business Improvement District Advisory Board is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact and minimal staff impact associated with preparing the staff report for this action.
BACKGROUND:
City Council policy sets forth appointment procedures for the City’s Commissions, Boards and Committees. Section 5.2 of the City Council Handbook1 states that “the Mayor and each member of the Council shall appoint one representative to each respective Commission/Board/Committee…, subject to approval by a majority of the Council.” One scheduled vacancy remains on the TBID as a result of term expirations on January 31, 2025. Additionally, an unscheduled vacancy occurred on the TBID as a result of the appointment of a Board Member to another Advisory Body. Following City Council’s appointment to fill a vacancy on February 11, 20252, one vacancy remains.
1 https://www.arroyogrande.org/DocumentCenter/View/4921/City-Council-Handbook-PDF 2 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=13606
Item 9.f.
City Council
Appointment to the Tourism Business Improvement District Advisory Board March 11, 2025
ANALYSIS OF ISSUES:
The TBID Advisory Board is responsible for advising the City Council on the administration and use of assessment funds. The Board recommends projects to promote tourism that directly benefit the City’s lodging industry. There is currently one vacancy with a term expiration date of January 31, 2029.
Chiasa Nakazono-Klapper has applied for the TBID Board and is recommended for appointment by Council Member Maraviglia. If City Council approves this appointment, there will be no remaining vacancies on the TBID Board.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution approving the appointment of Chiasa Nakazono-Klapper to the Tourism Business Improvement District Advisory Board; or
2. Do not approve the recommended appointments; or
3. Provide other direction to staff.
ADVANTAGES:
Approving the recommended appointments will fill the remaining vacancy on the TBID Advisory Board.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
2. Application - Chiasa Nakazono-Klapper
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE APPOINTING CHIASA
NAKAZONO-KLAPPER TO THE TOURISM
BUSINESS IMPROVEMENT DISTRICT ADVISORY
BOARD AND FINDING THAT THIS ACTION IS
EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, pursuant to Council policy, the Mayor and each Council Member shall recommend one representative to each respective Commission, Board, or Committee, subject to approval by a majority of the Council; and
WHEREAS, every two years following an election, newly seated Council Members recommend appointments to various commissions, committees, and boards; and WHEREAS, one vacancy remains unfilled on the Tourism Business Improvement District Advisory Board; and
WHEREAS, members of each respective Commission, Board, and Committee shall serve for a term ending on the January 31st following the expiration of the term of the respective appointing Mayor or Council Member; and
WHEREAS, Council Member Maraviglia has reviewed applications for individuals interested in serving on the Tourism Business Improvement District Advisory Board and is recommending the appointment of Chiasa Nakazono-Klapper; and WHEREAS, all Commission, Board, and Committee members serve at the discretion of the Council; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby resolve as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein by reference.
2. Chiasa Nakazono-Klapper is hereby appointed to the Tourism Business Improvement District Advisory Board.
3. Environmental Review. The City Council hereby determines that approving appointments to the various City Commissions, Board, and Committees is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)- (3), 15378.)
RESOLUTION NO.
PAGE 2
4. Effective Date. This Resolution shall take effect upon adoption.
On motion by Council Member ______, seconded by Council Member _______, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this 11th day of March, 2025.
RESOLUTION NO.
PAGE 3
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
ISAAC ROSEN, CITY ATTORNEY
ATTACHMENT 2
Item 9.g.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
Bill Robeson, Assistant City Manager/Director of Public Works BY: Jessica Matson, Director of Legislative & Information Services/ City Clerk
SUBJECT: Establishment of a Citizens’ Sales Tax Oversight Committee and Adoption of Committee Bylaws
DATE: March 11, 2025
RECOMMENDATION:
1) Adopt a Resolution establishing a Citizens’ Sales Tax Oversight Committee for the oversight of Measure E-24 funds and adopting Committee Bylaws; and 2) Determine that adopting a Resolution establishing a Citizens’ Sales Tax Oversight Committee and adopting Committee Bylaws is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There are no immediate fiscal impacts associated with the creation of a Citizens’ Oversight Committee. Personnel impacts include time spent administering the Committee.
BACKGROUND:
In November 2024, voters in the City of Arroyo Grande approved Transactions and Use/Sales Tax Measure E-24 (E-24)1that increased the local sales tax rate in Arroyo Grande by one percent to 8.75%. Arroyo Grande voters passed Measure E-24 to generate revenue to fund many of the key priorities of the community and the City Council.
The measure is estimated to generate approximately $6 million annually.
As part of the City’s commitment to transparency and accountability, E-24 included language regarding citizen oversight. Although not required by the language of the
1 https://www.arroyogrande.org/813/Measure-E-24-Sales-Tax
Item 9.g.
City Council
Establishment of a Citizens’ Sales Tax Oversight Committee and Adoption of Committee Bylaws
March 11, 2025
Measure itself, a Citizen Sales Tax Oversight Committee (CSTOC, or Committee) is one approach by which oversight can be accomplished. The CSTOC will review the annual reports of E-24 and advise and provide feedback regarding the allocation of E-24 funds.
The Annual Report will highlight how funds will be spent and include metrics and a narrative on what the funds were used for and what was accomplished with the funds.
After reviewing the annual report and audit, the CSTOC will report their findings to the City Council.
ANALYSIS OF ISSUES:
At their February 25, 20252regular meeting, the City Council directed staff to initiate steps towards creation of a CSTOC and publish a notice seeking applications for the Committee.
Role and Purpose of a Citizen Oversight Committee
The CSTOC will serve as a key advisory body to the City Council on the allocation and use of E-24 funds. The CSTOC will be responsible for:
Reviewing the use of E-24 revenue for key community priorities; Providing feedback to inform City Council direction on funding by E-24; and Facilitating public input and engagement regarding the expenditure of funds.
Committee Composition
The creation of the CSTOC is fully subject to local control. Staff recommends the CSTOC consist of 5 members appointed by the City Council based on their knowledge, experience, and interest in the City’s fiscal health.
Committee Term and Meetings
It is recommended that the CSTOC serve a term coinciding with their appointing Council Member, consistent with that of other City advisory bodies. Members have the possibility of reappointment for additional terms. Meetings will be held as needed, at least once annually, to address key issues related to E-24 funds. The CSTOC will operate in a transparent manner, with meetings open to the public, and all agendas and minutes posted on the City’s website in accordance with the Brown Act.
Recruitment and Appointment Process
Following Council direction, staff published a notice seeking applications for Committee Members on February 28, 2025. The Notice was widely publicized through various City communications channels and applications are currently being received. Applications will be forwarded to each member of the City Council for review and recommendation of appointment. Appointments to the Committee will be made by the full City Council.
2https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=586fd20a-05f6-4770-946e9227030ef982&lang=English&Agenda=Agenda&Item=44&Tab=attachments
Item 9.g.
City Council
Establishment of a Citizens’ Sales Tax Oversight Committee and Adoption of Committee Bylaws
March 11, 2025
Pending recruitment of individuals to serve on the CSTOC, Council appointments to the Committee are anticipated to take place in April with the first Committee meeting anticipated to take place in 2025.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution establishing the CSTOC, and adopting Committee Bylaws;
2. Modify and adopt the Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
The creation of an E-24 CSTOC is one way the City of Arroyo Grande can maintain a high level of accountability and transparency in the allocation of its sales tax revenue. The committee will provide valuable community input when reviewing the annual report related to E-24 revenues and expenditures. Additionally, the adoption of Committee Bylaws will ensure there are a set of guidelines for the Committee members to abide by.
DISADVANTAGES:
The creation of an E-24 CSTOC will create another Brown Act committee for the City that requires record keeping and meeting administration.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Additionally, a notice seeking applications for committee members was published on the City’s various communications channels on February 28, 2025, and again on March 4, 2025.
ATTACHMENTS:
1. Proposed Resolution
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE ESTABLISHING A
CITIZENS’ SALES TAX OVERSIGHT COMMITTEE
FOR THE OVERSIGHT OF MEASURE E-24 FUNDS
AND ADOPTING COMMITTEE BYLAWS
WHEREAS, on May 28, 2024, the City Council submitted Ordinance No. 731 to the electorate of the City of Arroyo Grande, to add Chapter 3.26 to Title 3 of the Arroyo Grande Municipal Code, and enact a one percent (1%) General Transactions and Use Tax (Sales Tax); and
WHEREAS, on November 5, 2024, the electorate of the City of Arroyo Grande approved Measure E, and by extension enacted Ordinance No. 731; and WHEREAS, on February 28, 2025 City Council directed staff to initiate steps to establish a Citizens’ Sales Tax Oversight Committee (“Committee”) to review the use of Measure E sales tax revenues; provide feedback to inform City Council direction on funding by Measure E, and facilitate public input and engagement regarding expenditure of funds; and
WHEREAS, a majority vote of the City Council is required to carry forward any recommendation of the Committee; and
WHEREAS, the bylaws of the Committee, and any amendments to those bylaws, shall be established by City Council resolution.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby resolve as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein by reference.
2. The Measure E Citizens’ Sales Tax Oversight Committee is hereby established to serve in a solely advisory capacity at the pleasure of the City Council.
3. To carry out its stated purpose, the Committee shall perform the following duties:
a. Periodically (at least once annually) review revenue, expenditure and other related reports and information produced regarding Measure E; b. Report to City Council on whether revenues were collected and expended as approved.
RESOLUTION NO.
PAGE 2
c. The Committee will be a Brown Act compliant body.
4. The bylaws of the Committee as contained in Exhibit A, are hereby approved.
5. Measure E Citizens’ Sales Tax Oversight Committee shall consist of five (5) members selected at-large from a pool of applicants who are registered voters within the City of Arroyo Grande. Members shall serve for a term ending on the January 31st following the expiration of the term of the respective appointing Mayor or Council Member.
6. Environmental Review. The City Council hereby determines that establishing the Committee is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.)
7. Effective Date. This Resolution shall take effect upon adoption.
On motion by Council Member ______, seconded by Council Member _______, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this 11th day of March, 2025.
RESOLUTION NO.
PAGE 3
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT A
CITIZENS’ SALES TAX OVERSIGHT COMMITTEE
SALES TAX MEASURE E-24
ADVISORY BODY BYLAWS
Section 1: Purpose
The official name shall be the “Citizens’ Sales Tax Oversight Committee” (herein referred to as “Committee”). The Committee advises the City Council on the administration and use of Measure E-24 Sales Tax funds. The Committee shall annually review revenues and expenditures from the collection of the tax created by the adoption of Ordinance No. 731, as part of an annual report and audit. The Committee shall, through the City Manager or their designee, submit the Committee’s findings and conclusions to the City Council.
Section 2: Membership
Committee members shall be appointed by the City Council. The total membership of the Committee shall consist of five (5) members. The Mayor and each Council Member shall appoint one representative to the Committee, subject to approval by a majority of the Council.
Appointees shall be registered voters of the City of Arroyo Grande. Criteria and selection for membership shall not discriminate based upon sex, race, religion, creed, color, age, national or ethnic origin, or any other classification protected by law. Committee members may serve consecutive terms with no term limits.
Those seeking appointment to the Committee must submit an application to the City Clerk’s Office. Those Committee members whose terms have expired must submit a new application (terms are not automatically renewed), and the City Clerk will notify said Committee members with a letter and new application form. Applications shall remain valid and on file for one year.
All appointees to the Committee are also subject to the City's Ethics Policy and training requirements.
Section 3: Term
Members of the Committee shall serve for a term ending the January 31st following the expiration of the term of their appointing Mayor or Council Member, as applicable, unless re-appointed.
RESOLUTION NO.
PAGE 5
Section 4: Remuneration
The Committee shall serve without compensation.
Section 5: Termination of Membership
Any member of the Committee serving shall be terminated in the event the member is no longer a registered voter within the City of Arroyo Grande.
Section 6: Removal of Members
Members of the Committee may be removed prior to expiration of their term by a majority vote of the City Council.
Section 7: Resignation
Any Member wishing to resign their membership prior to the scheduled end of their terms shall do so by delivering written notice to the City Clerk. If the notice of resignation does not set forth a resignation date, the resignation will be deemed effective as of the date the notice is received by the City Clerk or the City Clerk’s designee.
The acceptance of such resignation shall not be necessary to make it effective.
Section 8: Filling of Vacancies
In the event of a vacancy on the Board, the City Council shall appoint an individual to fill such vacancy as soon as reasonably practicable consistent with these bylaws.
Section 9: Functions and Duties
The functions and duties of the Committee shall include, but not be limited to, the following:
a. Review the use of E-24 revenue for key community priorities; b. Provide feedback to inform City Council direction on funding by E-24; and c. Facilitate public input and engagement regarding the expenditure of funds.
Section 10: Officers
a. At the first regular meeting of the Committee wherein newly appointed Members are seated, the Members shall elect a Chairperson and Vice Chairperson who shall hold office for a period of one year.
b. The Chairperson shall preside over all meetings of the Committee, and otherwise perform such duties as directed by the Committee or Council. The Chairperson may sign documents necessary to carry out the business of the Committee. c. The Vice Chairperson shall serve in the absence or incapacity of the Chairperson.
RESOLUTION NO.
PAGE 6
Section 11: Meetings
a. Regular Committee meetings shall be held as needed , at least once annually at a location accessible to the public, in Arroyo Grande, California. b. A notice, agenda and other necessary documents shall be posted on the City' s website and delivered by email to Committee members, at least seventy-two (72) hours prior for a regular meeting.
c. The meetings shall be open to the public.
d. A quorum shall consist of a majority of the Committee Members then serving on the Committee.
e. All actions of the Committee shall be by a majority vote or consensus and shall be directed through the Chairperson.
f. Minutes of each meeting shall be taken, shall be available as a public record and forwarded to the Council, if needed.
Section 12: Staff Representation
a. The City Manager, or their designee, shall serve as the Staff Representative to the Committee and shall be responsible for preparing agendas and reports pertaining to Committee business and shall attend the Committee meeting. b. The Staff Representative, or their designee, shall designate a person to serve as the Clerk to the Committee. The Clerk shall keep the records of the Committee, shall act as clerk at meetings of the Committee, shall record all votes, keep a record of the proceedings of the Committee in a journal of proceedings to be kept for such purpose and shall perform all duties incident to the office.
Section 13: Amendments
All amendments to the Bylaws shall be approved by the City Council.
Item 9.h.
MEMORANDUM
TO: City Council
FROM: Matthew Downing, City Manager
BY: Aleah Bergam, Management Analyst
SUBJECT: Receipt of Results from the Council Goal Setting Workshop DATE: March 11, 2025
RECOMMENDATION:
Staff recommends that the City Council receive and accept the results of the Council Goal Setting Workshop held on February 10, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no immediate fiscal impact from the receipt of the goal-setting results. However, staff will return to the City Council at a future meeting to discuss the resource requirements, budget impacts, and funding strategies necessary to implement the prioritized goals.
BACKGROUND:
On February 10, 2025, the City Council held a Goal Setting Workshop as a noticed special meeting. The Workshop was designed to allow City Council members to collaboratively identify and prioritize strategic goals for the upcoming Fiscal Year 2025-27 Budget, focusing on key issues impacting the community and guiding staff’s efforts in addressing these concerns.
The Council discussed various topics, reviewed community feedback, and evaluated the City’s current and future needs. The results are included as Attachment 1.
ANALYSIS OF ISSUES:
The goal-setting process involved the following key components:
Community Input: Prior to the workshop, community input was solicited through a Community Priority Survey and the feedback was incorporated into the goal-setting discussion. The top priorities selected by the community included:
Maintain and Repair Streets and Sidewalks
Item 9.h.
City Council
Receipt of Results from the Council Goal Setting Workshop March 11, 2025
Economic Vitality/Thriving Economy
Public Safety
Fiscal Sustainability
Community Events/Recreation Activities
Water Resiliency (Securing Sustainable Water Sources).
Goal Identification: During the workshop, Council members identified and discussed potential goals referred to as the “big rocks,” the facilitator reviewed the themes that emerged from the Council interviews, and presented a draft set of focus areas based on the themes. The Council discussed the broad focus areas and the specific interests within them.
Prioritization: After receiving consensus on the focus areas and potential priorities, the Council identified their top priorities as the following:
Complete the General Plan Update;
Redevelop the East Grand Avenue Corridor (Halcyon Road to Elm Street); Pursue New Revenue Sources;
Implement Road and Sidewalk Improvements; and
Achieve Water Resilience.
Staff will be responsible for creating detailed action plans for the top-priority goals listed above. These plans will include timelines, resources required, and performance metrics to ensure progress is being made.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Provide edits to the above described Council Goals; or
2. Provide other direction to staff.
ADVANTAGES:
The City Council Goal Setting Workshop provided a valuable opportunity for City Council members to collaboratively identify and prioritize the City’s most pressing needs for the upcoming budget cycle. Staff will now focus on creating action plans for the prioritized goals and will keep the Council informed of progress as it moves forward.
DISADVANTAGES:
There are no disadvantages identified.
ENVIRONMENTAL REVIEW:
The receipt and acceptance of the results from the Council Goal Setting Workshop is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.)
Item 9.h.
City Council
Receipt of Results from the Council Goal Setting Workshop March 11, 2025
Alternatively, the receipt and file of the results from the Council Goal Setting Workshop is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3).)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. February 10, 2025, Council Goal Setting Workshop Report
City Council Goal Setting Workshop
Held February 10, 2025
City of
Arroyo Grande, CA
Attachment 1
Arroyo Grande / City Council Retreat Report 1
The City of Arroyo Grande, California, held a Goal Setting Workshop on February 10th, 2025. The retreat was planned and facilitated by Raftelis.
Introductions and Expectations
The workshop began with the City Council and staff introducing themselves, and then the Council shared their expectations for the retreat. Expectations included:
Learning
Productivity and being concise
Clarifying goals
Giving shape and form to ideas
Identifying what we hope to achieve
Hometown Headlines
Council members were asked to think about the future of Arroyo Grande and develop a front-page newspaper headline they would be proud to see in two years. Headlines are captured below:
Arroyo Grande Opening Slew of Small Businesses in the Next Month Arroyo Grande Emerges as The Gem of The Central Coast Arroyo Grande Wins the Strong Town, Strong City Contest Arroyo Grande Expands Inventory of Low and Extremely Low-Income Housing Arroyo Grande Secures Third Permanent Source of Water Ten Year Financial Forecast Indicates Strong Reserves and an Increased Pavement Index Accomplishments
The facilitator reviewed accomplishments mentioned during Council interviews in preparation for the retreat.
These included:
Governance and Budgeting
o Hired the City Manager and City Attorney, bringing stability to those positions o Passage of Measure E sales tax measure
Public Safety and Services
o Resetting the Fire Joint Powers Authority (JPA)
o Collaborating with the Five Cities Homeless Coalition on a warming center o Implementing complete streets for safer crossings and securing grants Infrastructure and Maintenance
o Funding for infrastructure (Measure E)
o Taking over the state highway that runs through the City o Progress on the Traffic Way Bridge
o Swinging bridge improvements
o Smart planning (sidewalks, crosswalks in downtown Arroyo Grande) Community Engagement
o Engaging community volunteers to maintain the village's landscaping and streetscape o Fostering community pride
o Supporting recreation and events with a small budget, achieving a big impact
Arroyo Grande / City Council Retreat Report 2
Organizational Context
The Human Resources Officer, Ashley Garcia, reviewed community survey results, providing context for the priority-setting work to follow. A copy of this presentation is included in the appendix.
In addition, the facilitator reviewed information regarding the overlap of political acceptability and administrative sustainability for balancing council priorities and day-to-day operations, as well as typical capacity expectations for effective management. These materials are included in the appendix.
Focus Areas and Council Priorities
Starting with the “big rocks,” the facilitator reviewed the themes that emerged from the Council interviews and presented a draft set of focus areas based on the themes. The Council discussed the broad focus areas and the specific interests within them. After getting consensus on the focus areas and potential priorities, Council members used a dot exercise to identify their top priorities.
The table below contains the focus areas and how many Councilmembers voted for the potential priorities.
Each Council member was given six dots to place next to the items most important to them for the next two years. There was agreement that all of the options were important for the City and choosing was difficult.
Focus Areas and Priorities Dot Exercise Results
Infrastructure and Resilience
Road maintenance (implement the pavement plan) 4
Water resilience 3
Emergency preparedness (wildfire, flood, earthquake) 2
Transportation planning (circulation and interchanges) 1 Investment in aging infrastructure 0
Economic Development and Vitality
Pursue new revenue sources (cannabis, TOT) 5
Redevelopment of East Grand Avenue corridor 4
General plan update 1
Arroyo Grande Village 0
Support for local businesses 0
Quality of Life
Affordable housing 2
Access to open spaces and recreational amenities 1
Arroyo Grande / City Council Retreat Report 3
Community events 0
Public spaces (i.e., Elm Street Park, Short Street Plaza) 0 Organizational Effectiveness
Regional partnership 3
Community engagement 2
Financial resources 1
Attraction and retention of employees 1
Use of technology and efficiency 0
Forward-thinking policies 0
Continuous improvement 0
The dot exercise activity set the stage for a more extensive discussion of the Council’s priorities. Council members clarified that although public safety does not show up as a top priority, it does not mean it’s not important. It simply indicates that there are other areas that require greater attention. In addition, although the General Plan Update did not receive as many votes, Council Members agreed it remains a top priority, and they do not want to lose momentum. They also noted that regional partnerships touch a number of areas (i.e., water, emergency preparedness, and transportation planning) and that it be placed on the Bike Rack for discussion at a future meeting. Following their discussion, the Council agreed on the final set of priorities as displayed in the table below:
COUNCIL’S PRIORITIES
Complete the General Plan Update
Redevelop the East Grand Avenue Corridor (Halcyon Road to Elm Street) Pursue New Revenue Sources
o Consider cannabis as a means of economic development
o TOT (reallocation)
Implement Road and Sidewalk Improvements
o Create five-year pavement plan
o Implement and communicate the pavement plan
Achieve Water Resilience
o Pursuing a ballot measure in 2026
Arroyo Grande / City Council Retreat Report 4
Intentional Governance
The Mayor, Council, and the City Manager had an opportunity to discuss their aspirations for how they work together to lead the community. The guiding question and the key themes from the discussion are captured below:
WHAT IS AN IDEAL RELATIONSHIP BETWEEN THE GOVERNING BODY AND THE MANAGER? HOW WILL YOU FOSTER IT?
The relationship should be civil, friendly, and open, where the City Manager feels comfortable exchanging ideas and raising questions or concerns. Everyone is working toward the best outcomes for the City.
Respect for roles and responsibilities is key. The City Manager should feel empowered to guide the Council in the right direction, while the Council should bring constituent perspectives forward in a respectful and constructive manner.
Understanding the limits of the Council’s role is essential. Governing as a collective body comes with significant responsibility, and recognizing those boundaries helps maintain balance. The biggest challenges often arise from navigating constituent concerns, requiring thoughtful collaboration between the Council and the Manager.
Staff operate under team guidelines that define working relationships, including the principle of assuming good intent, which fosters a productive and respectful environment.
During the discussion on the governing body’s relationship with the City Manager, the Council expressed interest in reviewing sample Council norms for potential adoption. Norms serve as an effective selfaccountability mechanism, helping to maintain productive and respectful governance. It was noted that the best time to implement norms is when things are going well, ensuring a strong foundation for future collaboration.
SAMPLE COUNCIL NORMS
Assume good intent.
Demonstrate honesty and integrity in every action and statement. Inspire public confidence in our City government.
Work for the common good, not personal interest.
Respect the roles of elected officials and City staff in ensuring open and effective government. Communicate through the City Manager.
Prepare in advance of Council meetings and be familiar with issues on the agenda. Fully participate in City Council meetings and other public forums while demonstrating respect, consideration, and courtesy to others.
Work for win-win -- strive for consensus and seek common ground. Honor “discussion” before “decisions” – reserve making formal motions until initial discussions have taken place.
Disagree agreeably and professionally.
Arroyo Grande / City Council Retreat Report 5
Bike Rack
The “Bike Rack” was used as a time management tool to keep track of items that require further discussion outside of the retreat. These items were:
Transportation planning
Regional partnerships
o Water
o Emergency preparedness
o Transportation
Parting Thoughts
As the day came to a close, each participant was asked to share one word to describe how they felt having reached the end of the workshop. Responses included the following:
Enthused
Optimistic
Gauntlet
Hopeful
Encouraged
Bright
Opportunity
Clarity
Defined
Optimistic
Intentional
Stable
Productive
Calibrated
Optimistic
Relieved
Arroyo Grande / City Council Retreat Report 2
APPENDIX:
Community Survey Results and
Governance Slides
Arroyo Grande / City Council Retreat Report 3
Arroyo Grande / City Council Retreat Report 4
Arroyo Grande / City Council Retreat Report 5
Arroyo Grande / City Council Retreat Report 6
Item 9.i.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Andrew Perez, Planning Manager
SUBJECT: Approval of Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2024-25
DATE: March 11, 2025
RECOMMENDATION:
1) Adopt a Resolution approving the Arroyo Grande Community Service Grant Program projects for Fiscal Year 2024-25; and
2) Determine that adopting the Resolution is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A total of $75,000 is budgeted for the FY 2024-25 CSGP. Staff time and resources are expended to process the applications.
BACKGROUND:
In response to federal Community Development Block Grant (CDBG) funding limitations and restrictions, the City established the Community Service Grant Program (CSGP) in 2014 as a means of providing funding for community service projects separate and apart from the CDBG program. Nonprofit organizations that offer specialized social services, educational, cultural, beautification, and recreational programs and projects benefiting Arroyo Grande residents are eligible to receive funding through the program. The policy relating to the CSGP was adopted by City Council on September 13, 2014, and is provided as Attachment 2. The FY 2024-25 budget includes $75,000 for the CSGP.
A press release was published to notify the public that the application period opened on November 7, 2024, and remained open until December 19, 2024. The City also publicized the program on its social media channels and the City website. Twenty-five (25) applications were submitted, requesting a total of $185,368. For comparison, eighteen (18) applications requesting a total of $157,760 were submitted for last year’s program.
Item 9.i.
City Council
Approval of Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2024-25
March 11, 2025
Applications are reviewed by the CSGP Committee (Committee), which is tasked with developing funding recommendations for the City Council’s consideration and approval.
The Committee is comprised of an appointee from each Councilmember. This year, the Committee convened February 28, 2025, to review the applications and make its funding recommendations to City Council.
ANALYSIS OF ISSUES:
The Committee voted unanimously to present the following funding recommendations for approval by City Council as listed in Table 1 below (recommendations are in the far-right column):
Table 1: CSGP Funding Recommendations
NAME OF NON-PROFIT
GRANT
AMOUNT
REQUESTED
GRANT COMMITTEE
RECOMMENDATION
Arroyo Grande Community
Hospital $10,000 $7,000
Arroyo Grande Valley Little
League $19,368.40 $3,000
American Legion $1,000 $250
Arroyo Grande In Bloom $2,000 $1,000
Assistance League $4,000 $3,000
Big Brothers Big Sisters of SLO $7,500 $3,500
Boy Scouts $1,500 $500
Boys Girls Club of SLO County $7,500 $3,000
CASA (Court Appointed Special
Advocates) $5,000 $4,000
CCAMH (Center for Child and
Adolescent Mental Health) $15,000 $5,000
Central Coast Athletics
Foundation $15,500 $5,000
Central Coast Seniors $5,000 $3,900
Item 9.i.
City Council
Approval of Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2024-25
March 11, 2025
NAME OF NON-PROFIT
GRANT
AMOUNT
REQUESTED
GRANT COMMITTEE
RECOMMENDATION
Clark Center $10,000 $3,600
Coastal Christian School $10,000 $0
Coastal Performing Arts
Foundation $1,000 $500
ECOSLO $7,500 $500
Elm Street Dog Park
Association $5,000 $750
Hospice of SLO County $6,000 $4,000
Meals that Connect $10,000 $9,500
OMG Youth Sports $10,000 $0
People's Self Help Housing $10,000 $4,500
Positive Ride JAMS $7,000 $2,500
Shower the People $10,000 $8,000
SLO County YMCA $3,000 $2,000
Softec $2,500 $0
Total $185,368 $75,000
To be eligible to receive funding, the non-profit organizations must directly provide social, educational, cultural, beautification, recreational services, or programs to city residents or businesses. Participation in these services and programs cannot be restricted based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age. Further, the grant monies cannot be used specifically in the furtherance of religious activities. The Committee was cognizant of this requirement and the recommendations identified in Table 1 are consistent with those requirements.
Item 9.i.
City Council
Approval of Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2024-25
March 11, 2025
The Committee thoughtfully evaluated each application, weighing the need of each organization against the anticipated impact that could be made with the awarding of a grant. The discussion resulted in a decision to place a priority on funding organizations that provide essential needs, such as food, hygiene, and shelter rather than organizations that provide beautification or enrichment of the community. Consistent with that direction, the largest grants were recommended for the Arroyo Grande Community Hospital, Shower the People, and Meals that Connect. These organizations provide services that directly benefit the unhoused, infirm, and most vulnerable in the community.
The Committee also placed a priority on organizations that provide opportunities for community gathering. Examples of these organizations and programs were those that provide opportunities to participate in athletics, arts, and community-based activities, such as Central Coast Seniors. Other screening criteria included whether the funds go directly to products and services for clients (versus administration costs), how many local Arroyo Grande residents are served, and an organization’s existing funding base (whether the requested funds are necessary for the project or program to succeed).
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the proposed Resolution to approve CSGP funding for FY 2024-25, as recommended by the Committee;
2. Modify and approve CSGP funding for FY 2024-25; or
3. Provide other direction to staff.
ADVANTAGES:
The City’s CSGP provides a funding opportunity separate from CDBG for local public service programs that address unmet needs in the community. Funding from the CSGP allows local non-profit organizations to provide services that directly benefit residents of Arroyo Grande, with a priority placed on the well-being of those in the community that do not have readily available food and shelter. Twenty-two of the organizations that applied are recommended to receive at least partial funding of the requested amount.
DISADVANTAGES:
The Committee’s recommendation would not provide funding to three of the applicants.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Adopting the Resolution is not a project subject to CEQA because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
Item 9.i.
City Council
Approval of Arroyo Grande Community Service Grant Program Allocations for Fiscal Year 2024-25
March 11, 2025
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Proposed Resolution
2. CSGP Policy
3. FY 2024-25 CSGP Applications
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING ARROYO GRANDE
COMMUNITY SERVICE GRANT PROGRAM PROJECTS FOR
FISCAL YEAR 2024-25
WHEREAS, on September 23, 2014, the City Council approved the Community Service Grant Program (CSGP) process and annually budgets funds to implement the program; and WHEREAS, on October 25, 2022, the City Council established the composition of the CSGP Grant Committee (the "Committee") consisting of one member appointed by each of the Councilmembers; and
WHEREAS, the total funding available for this program in FY 2024-25 is $75,000; and WHEREAS, the City received a total of twenty-five (25) applications requesting a total of $185,368 from the FY 2024-25 CSGP; and
WHEREAS, the Committee convened on February 28, 2025, to develop funding recommendations for City Council’s consideration; and
WHEREAS, on March 11, 2025, the City Council considered the recommendations of the Committee and approved funding for certain proposed CSGP projects; and WHEREAS, the City Council’s consideration and approval of 2024-25 CSGP funding is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378); and WHEREAS, the City’s public purpose in disbursing CSGP funding, to benefit Arroyo Grande citizens for community services and projects, outweighs any private benefit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows:
1. The recitals set forth herein are true, correct and incorporated herein by reference.
2. The City Council hereby approves funding for the 2024-25 CSGP as set forth in Exhibit “A" attached hereto and incorporated herein by this reference, subject to all of the rules, requirements, and regulations applicable to the CSGP and its grant recipients.
3. The City Manager or his designee is authorized to take any and all actions necessary or impliedly necessary to effectuate City Council’s approval of the
RESOLUTION NO.
PAGE 2
grants for the 2024-25 CSGP projects.
4. If any section, subsection, clause or phrase in this Resolution is for any reason held invalid, the validity of the remainder of this Resolution shall not be affected thereby. The City hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases or the application thereof be held invalid.
5. This Resolution shall be effective upon the date of adoption.
On motion by Council Member_______, seconded by Council Member_______, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 11
th day of March, 2025.
RESOLUTION NO.
PAGE 3
____________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
____________________________________
JESSICA MATSON, CITY CLERK
AS TO CONTENT:
____________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
____________________________________
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT ‘A’
NAME OF NON-PROFIT PROJECT SUMMARY AREA
SERVED
GRANT AMOUNT
REQUESTED
GRANT
COMMITTEE
RECOMMENDATION
Arroyo Grande
Community
Hospital
Homeless Health
Initiative
AG,
south
SLO
County
$10,000 $7,000
Arroyo Grande
Valley Little League
Field Maintenance and
Scholarships 5 Cities $19,368.40 $3,000
American Legion Wreaths Across
America AG $1,000 $250
Arroyo Grande In
Bloom Beautification of AG AG $2,000 $1,000
Assistance League Operation School Bell SLO
County $4,000 $3,000
Big Brothers Big
Sisters of SLO
Community Mentoring
Program
SLO
County $7,500 $3,500
Boy Scouts Camperships to
Outdoor School
SLO and
SB
Counties
$1,500 $500
Boys Girls Club of
SLO County Summer Brain Gain SLO
County $7,500 $3,000
CASA (Court
Appointed Special
Advocates)
General Program
Support
SLO
County $5,000 $4,000
CCAMH (Center for
Child and
Adolescent Mental
Health)
Youth Mental Health
Support
SLO
County $15,000 $5,000
Central Coast
Athletics
Foundation
General Program
Support
SLO
County $15,500 $5,000
Central Coast
Seniors
Senior Center
Operations 5 Cities $5,000 $3,900
Clark Center Arts in Education
SLO
County &
N SB
County
$10,000 $3,600
Coastal Christian
School
Softball Field
Scoreboard
SLO
County $10,000 $0
Coastal Performing
Arts Foundation Coastal Youth Theater 5 Cities $1,000 $500 ECOSLO Tree Planting & Coast
to Creeks Cleanup
SLO
County $7,500 $500
Elm Street Dog
Park Association
Elm St Dog Park
Maintenance &
Improvements
5 Cities $5,000 $750
RESOLUTION NO.
PAGE 5
NAME OF NON-PROFIT PROJECT SUMMARY AREA
SERVED
GRANT AMOUNT
REQUESTED
GRANT
COMMITTEE
RECOMMENDATION
Hospice of SLO
County
Grief Counseling
Program Support
SLO
County $6,000 $4,000
Meals the Connect Meals for Seniors SLO
Couny $10,000 $9,500
OMG Youth Sports Paths of Heritage California $10,000 $0 People's Self Help
Housing
Supportive Housing
Program AG $10,000 $4,500
Positive Ride JAMS CARE SLO
County $7,000 $2,500
Shower the People Shower the People
South
SLO
County
$10,000 $8,000
SLO County YMCA Summer Day Camp SLO
County $3,000 $2,000
Softec Return on Community
SB and
SLO
Counties
$2,500 $0
TOTAL AMOUNT REQUESTED $185,368 $75,000
CITY OF ARROYO GRANDE
2015 COMMUNITY SERVICE
GRANT PROGRAM
DESCRIPTION OF PROGRAM:
The City's 2015 Community Service Grant Program is intended to provide monetary grants to eligible community non-profit organizations. The City recognizes the value of such groups, which provide specialized social service, educational, cultural, beautification and recreation programs and projects benefitting its citizens. Grants awarded will be in minimum amounts of not less than $250. Funding is limited for Grant Year 2015.
ELIGIBILITY STANDARDS:
To be eligible to apply for grant monies under the City's 2015 Community Service Grant Program, a community organization must satisfy the following standards: 1) operate as a non-profit 501 c3; 2) serve the Arroyo Grande community; 3) use funds provided to directly provide a social service, educational, cultural, beautification or recreation program or project to Arroyo Grande residents and/or businesses; 4) not restrict participants based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age; and 5) not use grant monies for specifically religious activities.
"Directly provide" means that the community non-profit organization conducts the social service(s) or cultural program(s) itself rather than through a separate entity to which it sub-awards grant monies.
APPLICATION PROCESS:
I. Completion of Application Form
All interested non-profit organizations must complete the attached application form, including:
ATTACHMENT 2
Item 8.d. - Page 4
• Name and address of the non-profit organization (applicant is required to list the local branch if it represents a national or statewide organization).
• Description of community services provided.
• Relationship of non-profit organization to the community. • Current membership figures and approximate number of City of Arroyo Grande residents served by the non-profit organization. • Amount offunds requested.
• Proposed project and budget plan for the use of the grant funds. • Proof of 501 (c)(3) status with a copy of the letter from the IRS. • Past two years financial statements including the current year with balance sheets, profiUloss statements and indicating the percentage of revenue that is used for administration, salaries and program costs. (Please denote what salaries are directly related to administration and/or program costs.)
• Applicants are requested to provide information on their annual sources of revenue received.
• Any applicant who received grant funds from the City in the past is to indicate when the funds were received, the amount of funds received and document how the funds were utilized.
• In addition to the original application, please submit 11 additional copies:
double-sided, 3-hole punched and paper clipped.
11. Application Deadline
I
Completed application forms along with supplemental documents must be submitted by 5:00pm, Friday, November 14. 2014 addressed to:
City of Arroyo Grande
Attention: Community Service Grant Committee
300 E. Branch Street
Arroyo Grande, California 93420
Ill. Evaluation of Applications and Selection Process
Following the application deadline, the City Council's appointed Community Service Grant Committee will review and consider proposals from community groups. Applications received from public education institutions will be reviewed by the City's Cultural Recreation Committee. Applicants may be asked to attend a public meeting to address the Committee, answer questions, clarify their use of funds, etc. All proposals will be evaluated to ascertain which non-profit organizations best meet the needs that the City seeks to satisfy. Factors to be considered include, but are not limited to, the following:
Item 8.d. - Page 5
A. The non-profit organization's responsiveness in clearly stating the benefits to be derived by the residents of the City of Arroyo Grande, if grant funds are awarded;
B. The number of City of Arroyo Grande residents by age group served by the non-profit organization; geographic area(s) and total number of clients served by the non-profit organization;
C. The non-profit organization's history of providing community services to the residents of the City of Arroyo Grande; and
D. The non-profit organization's financial need for grant funds to service the City of Arroyo Grande residents.
IV. Award of Funds
Following the Community Service Grant Committee's screening process, the Committee will present its recommendations to the City Council. The City Council will review the Committee's report and consider award of funds to selected non-profit organizations. In all cases, the City Council retains sole and absolute discretion in administering this program, including which applicants will be awarded funds and the total level of funding in each instance.
V. Execution of Agreement
Non-profit organizations selected to receive funds will be required to sign and execute an agreement with the City of Arroyo Grande (see attached sample agreement). NOTE: If award of funds is made, a recipient non-profit organization will be required to expend grant monies prior to the close of the 2015 calendar year.
VI. For more information, contact City Hall at 473-5400.
Item 8.d. - Page 6
ATTACHMENT 3
COMMUNITY SERVICE GRANT APPLICATION 2024-25
2. Section B: Program/Service Information
a. Briefly describe your organization and its mission.
b. Summarize your proposed program or service.
c. How is the program or service beneficial to Arroyo Grande residents? i. How is local need for this program/service determined? ii. Approximate number of City of Arroyo Grande residents served by the non-profit organization.
d. Describe your organizational capacity to successfully carry out the proposed activities (i.e. past performance and history of the organization will be considered to assess the agency’s prospects for achieving its goals and objectives).
3. Section C: Scope of Work or Work Plan and Budget Worksheet
4. Section D: Proof of 501(c)(3) status with a copy of the letter from the IRS.
Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 1 , 2024 addressed to:
City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420
OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.
Please download and save this application packet to your computer. This is a fillable PDF, and applicants are encouraged to complete this packet electronically. Alternatively, applicants may print and complete this packet by hand, and either scan and submit electronically to the email address above or mail the hard copy to the above listed address.
Organizations that are awarded a grant will enter into an agreement with the City of Arroyo Grande establishing the terms and conditions of the grant. A sample agreement can be found on the City’s website.
For questions please contact:
Andrew Perez
Planning Manager
(805) 473-5425
[email protected]
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Describe the program or service to be funded by the Community Service Grant, including how the program/service creates a unique, positive, and valuable impact on the community and outreach efforts to publicize this program:
(Attach up to one additional page total, if necessary)
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION B: PROGRAM/SERVICE INFORMATION
Describe the organization and the community service it provides:
Organization’s Mission Statement:
List Geographic Area(s) Served by the Organization:
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Describe the goals of the program/project:
How is the program or service beneficial to Arroyo Grande residents? Number of AG Residents Served by this Program This Year:
Estimated Number of AG Residents Served by this Program Next Year:
Explain How the Number of Residents Served by the Program is Determined:
COMMUNITY SERVICE GRANT APPLICATION 2024-25
How is the local need for this program or service determined? Number of Full Time Staff: Number of Part Time Staff:
Number of Volunteers:
Describe your organization’s ability to successfully carry out the proposed activities
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Program Service OUTPUTS:
Program Service OUTCOMES:
COMMUNITY SERVICE GRANT APPLICATION 2024-25
2. Section B: Program/Service Information
a. Briefly describe your organization and its mission.
b. Summarize your proposed program or service.
c. How is the program or service beneficial to Arroyo Grande residents? i. How is local need for this program/service determined? ii. Approximate number of City of Arroyo Grande residents served by the non-profit organization.
d. Describe your organizational capacity to successfully carry out the proposed activities (i.e. past performance and history of the organization will be considered to assess the agency’s prospects for achieving its goals and objectives).
3. Section C: Scope of Work or Work Plan and Budget Worksheet
4. Section D: Proof of 501(c)(3) status with a copy of the letter from the IRS.
Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 19, 2024 addressed to:
City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420
OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.
Please download and save this application packet to your computer. This is a fillable PDF, and applicants are encouraged to complete this packet electronically. Alternatively, applicants may print and complete this packet by hand, and either scan and submit electronically to the email address above or mail the hard copy to the above listed address.
Organizations that are awarded a grant will enter into an agreement with the City of Arroyo Grande establishing the terms and conditions of the grant. A sample agreement can be found on the City’s website.
For questions please contact:
Andrew Perez
Planning Manager
(805) 473-5425
[email protected]
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:
City: State: Zip:
Physical Address:
(if different from Mailing Address)
City: State: Zip:
Fund Amount Requested: $
Previous Funds Received? □ Yes □ No If Yes, Year Received:
Amount Received:
Tax ID Number:
Executive Director:
Email Address:
Phone Number:
Grant Program Contact:
(if different from Executive Director)
Email Address:
Phone Number:
Program or Service Title:
Arroyo Grande Valley Little League PO Box 355 Arroyo Grande CA 93420 2024 $6,000 77-0217633 Kevin Bates, President Layci Gragnani Arroyo Grande Valley Little League 19,368.40
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Describe the program or service to be funded by the Community Service Grant, including how the program/service creates a unique, positive, and valuable impact on the community and outreach efforts to publicize this program:
(Attach up to one additional page total, if necessary)
Arroyo Grande Valley Little League (AGVLL) is dedicated to instilling values of good sportsmanship, honesty, loyalty, courage, and respect in our community's youth through instructional baseball. Participating in baseball with AGVLL benefits players in numerous ways.
However, without the support of a Community Service Grant, our funding for field safety repairs & scholarships will be limited, which could negatively impact the success of our season.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION B: PROGRAM/SERVICE INFORMATION
Describe the organization and the community service it provides:
Organization’s Mission Statement:
List Geographic Area(s) Served by the Organization: Arroyo Grande Valley Little League (AGVLL) is an all-volunteer organization dedicated to teaching the fundamentals of baseball and promoting good sportsmanship. We serve the community of Arroyo Grande and the surrounding five cities. Our members include former players who have become AGVLL Board Members, first-time players, families, and coaches with varying levels of experience. Many of our coaches and board members have fond memories of playing for AGVLL as kids on these same fields.
We are committed to providing a positive experience for our players and their families by promoting fair play, confidence, determination, camaraderie, and a lasting love for the game of baseball. Our goal is to create a supportive culture where coaches, parents, fans, officials, and athletes work together to achieve successful baseball seasons.
Arroyo Grande Valley Little Leagues believes in the power of youth baseball to teach life lessons that build stronger individuals and communities.
Arroyo Grande and the surrounding five cities area.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Describe the goals of the program/project:
How is the program or service beneficial to Arroyo Grande residents? Number of AG Residents Served by this Program This Year:
Estimated Number of AG Residents Served by this Program Next Year:
Explain How the Number of Residents Served by the Program is Determined:
AGVLL aims to create a safe, fun, and inspiring environment where children of all skill levels can learn, grow, and achieve their goals. By developing these skills, we instill confidence and foster well-rounded community members among our youth, who will become the leaders of our community in the future. We supply our coaches with all the necessary equipment for the season to ensure they can confidently and effectively lead their teams during the baseball season. 255
Registration for AGVLL is open to all residents of the Arroyo Grande and five cities area. 249
COMMUNITY SERVICE GRANT APPLICATION 2024-25
How is the local need for this program or service determined? Number of Full Time Staff: Number of Part Time Staff:
Number of Volunteers:
Describe your organization’s ability to successfully carry out the proposed activities Arroyo Grande Little League (AGVLL) is the only officially sanctioned Little League organization serving the Arroyo Grande Valley and the entire five cities area. While there are other baseball opportunities available locally, our affiliation with Local District 65 Little League and Little League International strengthens our organization.
Since 1961, AGVLL has been a vital part of the community, providing baseball opportunities for children of all ages. We equip our coaches with the necessary materials each season and collaborate with local facilities to ensure that practice and game venues are safe for everyone involved.
0 0
350
The board of the Arroyo Grande Valley Little League consists of 22 volunteer positions. During the 2024 season, we had over 38 coaches, 76 assistant coaches, and 38 team parents, along with many grandparents, former AGVLL players, and community members who generously volunteered to enhance the experience for the children.
Our dedicated volunteers have worked hard to build relationships with the Arroyo Grande Public Works Department, which maintains the Soto Sports Complex. Occasionally, major renovations are necessary to address safety concerns, repair weather-related damage, and fix issues resulting from other nonprofit and for-profit sports organizations using the same shared space.
We have a committed community of members that we can quickly reach out to for support in tasks such as cleaning up fields, painting, hanging sponsorship posters, or any other job that helps the season run smoothly. Our amazing members bring a diverse range of skills, including technology, construction, and landscape maintenance.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:
A. What are the objectives? What is the program or service aiming to accomplish? B. In what timeframe will those goals be completed?
C. What is the evaluation methodology for measuring results? How can results be quantified and observed?
D. Results should be meaningful, measurable, and demonstrate the difference the proposed project makes, or is intended to make, in the lives of the people within the program or receiving the service.
E. Output results show the amount of work performed or services received.
F. Outcomes show the quality of the performance and answer the questions: who is better off by providing this program or service? What percentage of residents are assisted or are benefitting from this program or service?
Objective # 1
Program/Service Objectives
Major Tasks to Complete To Achieve Associated Goal
Timeline
Evaluation Methodology
Baseball field safety enhancements
Baseball field safety enhancements to ensure a safe season At the beginning of each season, we get
a large amount of rain. To keep the
season operational, we have to add
Turface Quick Dry to the fields so the
kids can play and practice games. Each
season we use a pallet of field chalk to
line the fields for games & scrimmages
for safety. Would be prior to opening day, March 8, 2025 Before and after evaluation of hazard areas, and increased safety for AGVLL players and volunteers.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Objective # 2
Program/Service Objectives
Major Tasks to Complete To Achieve Associated Goal
Timeline
Evaluation Methodology
Objective # 3
Program/Service Objectives
Major Tasks to Complete To Achieve Associated Goal
Timeline
Evaluation Methodology
Cover cost of volunteer fingerprinting requirements
California State Law AB 506 requires all regular volunteers in California must have a one-time background check (Live
Scan) through the California Department of Justic to exclude individuals with a history of child abuse.
We expect to have 200 new volunteers this
season, with the vast majority residing in
Arroyo Grande. AGVLL does fingerprinting for
all league volunteers to promote safety within
the league for our youth and community
members. Those that do not pass the
fingerprinting process, are not allowed to
volunteer in the interest of league safety. The majority of Live Scan Fingerprinting to be completed prior to opening day, March 8, 2025.
Receipts to be provided indicating number of volunteers that completed the live scan fingerprinting.
Increase scholarship program to provide access to AGVLL within the community Every year we offer confidential scholarships to any family that requests one, as a way to encourage participation regardless of economic status.
We do not require any extra volunteering of any additional requirements in order to receive a scholarship. We encourage outreach and participation in the scholarship program for the children of Arroyo Grande. 22 scholarships have been given
out to date with a goal of 30
families benefiting from the
scholarships. Scholarships are
$175 each.
Scholarships are awarded prior to the close of registration (January 2025) Request are reviewed and awarded scholarships to families through registration data. It is not publicly announced who will be receiving a scholarship, so we are sensitive to the families privacy.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Program Service OUTPUTS:
Program Service OUTCOMES:
Our goal is to provide a safe and enjoyable field area for children in Arroyo Grande to practice, play, and develop a love for baseball. This initiative not only benefits players in Arroyo Grande Valley Little League (AGVLL) but also supports the various organizations that use the Soto Sports Complex for both non-profit and for-profit recreational sports, as well as family bonding opportunities during the off-season.
All families in Arroyo Grande and the surrounding five cities will benefit from having a safe environment to enjoy the fields. We anticipate an increase in volunteering among Arroyo Grande residents by reducing the new state-mandated financial barriers that often deter individuals from volunteering. This will ensure a supportive and secure season of baseball. Additionally, we aim to boost registrations for Arroyo Grande residents and nearby areas by offering financial assistance and scholarships to players from all economic backgrounds.
Volunteering is an amazing way to give back to the community, and by encouraging and making it easier for volunteers to get cleared, it ensures a safe and welcoming environment for kids to grow the love of the game of baseball. We are excited to see how many past AGVLL players will come to help volunteer throughout the season, as a way to give back to their communities.
By improving the field condition, not only does the current year of AGVLL players see a benefit, but all recreational sports teams will benefit from the improved safety and overall appearance of the area will be increased, encouraging more interactions with the entire Soto Sports Complex by other local organizations.
Item Quantity Cost Each Total Cost
Scholarships 30 175.00$ $ 5,250.00
Fingerprinting 200 35 $ 7,000.00
Field Improvements - - -
Field Improvements - Quick Dry 120 52.99 $ 6,358.80
Field Improvements - Chalk 40 18.99 $ 759.60
Total $ 19,368.40
Notes
22 scholarships have been given out to date
with a goal of 30 families benefiting from
scholarships
AGVLL does fingerprinting for all league
volunteers to promote safety within the league
for our youth and community members. Those
that do not pass the fingerprinting screening are
not allowed to volunteer in the interest of
league safety.
AGVLL spends $20K every 3-5 years on new dirt
and field improvements to the grass outfield
that is outside of the normal city maintenance.
AGVLL spent ~$20K in 2024.
At the beginning of each season, we get a large
amount of rain. To keep the season
operational, we have to add Turface Quick Dry
to the fields so the kids can still practice and
play games. On average, we use ~3 pallets of
Turface Quick Dry each season.
Each season, we use a pallet of field chalk to
line the fields for games and scrimmages
COMMUNITY SERVICE GRANT APPLICATION 2024-25
2. Section B: Program/Service Information
a. Briefly describe your organization and its mission.
b. Summarize your proposed program or service.
c. How is the program or service beneficial to Arroyo Grande residents? i. How is local need for this program/service determined? ii. Approximate number of City of Arroyo Grande residents served by the non-profit organization.
d. Describe your organizational capacity to successfully carry out the proposed activities (i.e. past performance and history of the organization will be considered to assess the agency’s prospects for achieving its goals and objectives).
3. Section C: Scope of Work or Work Plan and Budget Worksheet
4. Section D: Proof of 501(c)(3) status with a copy of the letter from the IRS.
Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 1
, 2024 addressed to:
City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420
OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.
Please download and save this application packet to your computer. This is a fillable PDF, and applicants are encouraged to complete this packet electronically. Alternatively, applicants may print and complete this packet by hand, and either scan and submit electronically to the email address above or mail the hard copy to the above listed address.
Organizations that are awarded a grant will enter into an agreement with the City of Arroyo Grande establishing the terms and conditions of the grant. A sample agreement can be found on the City’s website.
For questions please contact:
Andrew Perez
Planning Manager
(805) 473-5425
[email protected]
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:
City: State: Zip:
Physical Address:
(if different from Mailing Address)
City: State: Zip:
Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:
Amount Received:
Tax ID Number:
Executive Director:
Email Address:
Phone Number:
Grant Program Contact:
(if different from Executive Director)
Email Address:
Phone Number:
Program or Service Title:
Arroyo Grande in Bloom, Inc.
PO Box 231
Arroyo Grande CA 93421
Arroyo Grande CA 93420
2022
2,500.00
Robert Lund
Beautification of the City of Arroyo Grande
2,000.00
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Describe the program or service to be funded by the Community Service Grant, including how the program/service creates a unique, positive, and valuable impact on the community and outreach efforts to publicize this program:
(Attach up to one additional page total, if necessary)
Projects AGIB is responsible for seek to beautify and improve the appearance the City. In addition to improving the aesthetics of the community, completed projects are entered into an annual national competition called America in Bloom. AGIB competes against similar sized cities for national recognition based upon six categories.
Community programs include planning and maintaining floral displays throughout the city, landscaping and landscape design in public areas, urban forestry programs for city streets, parks and schools, turf and groundcover maintenance, tidiness and trash collections efforts, environmental resources management, local heritage recognition and development, promotion of art in the community and community involvement. Weekly efforts include trash pick up, planting flowers and trees, and weed removal. Weekly projects occur on Saturday mornings and usually run for two to three hours.
The clients of this organization are the members of the Arroyo Grande community. The City's General Plan features a Parks and Recreation Element. A category in this element requires certain actions on the City's part for funding and maintenance of parks and recreation facilities.
One implementation measure calls for the establishment of a volunteer program that reduces the cost of maintenance and operation of park facilities. AGIB satisfies this measure and goes much beyond it as well.
This organization has a positive impact on the economy by increasing property values, increasing economic development with a positive impact on local businesses, and increasing tourism with a positive impact on the hospitality industry. Additional impacts include increased levels of civic pride, community involvement, cooperation among residents, organizations, businesses and city government, positive aesthetic impacts, decreased vandalism, and increased cultural exchanges for members of the community and visitors.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION B: PROGRAM/SERVICE INFORMATION
Describe the organization and the community service it provides:
Organization’s Mission Statement:
List Geographic Area(s) Served by the Organization:
AGIB is a non-profit volunteer organization dedicated to the beautification of Arroyo Grande.
The organization plants flowers and trees, performs litter and brush removal, maintains the City’ s natural resources and much more. AGIB projects are tailored towards all ages, abilities and talents and the organization encourages all members of the community to get involved. As part of the foundation of the organization AGIB vows to maintain any project that they initiate.
Vision Statement
Arroyo Grande in Bloom envisions the City of Arroyo Grande as having a pedestrian friendly environment for its residents and visitors where horticulture, heritage, art and a clean environment will promote a tangible sense of pride and an enduring community spirit.
Mission Statement
The mission of Arroyo Grande in Bloom is to promote volunteerism in the community to enhance the beautification and cleanliness of the City and to develop and maintain supporting relationships with businesses, civic organizations, municipal government and residents.
All of the City of Arroyo Grande.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Describe the goals of the program/project:
How is the program or service beneficial to Arroyo Grande residents? Number of AG Residents Served by this Program This Year:
Estimated Number of AG Residents Served by this Program Next Year:
Explain How the Number of Residents Served by the Program is Determined:
This organization has a positive impact on the economy by increasing property values, increasing economic development with a positive impact on local businesses, and increasing tourism with a positive impact on the hospitality industry. Additional impacts include increased levels of civic pride, community involvement, cooperation among residents, organizations, businesses and city government, positive aesthetic impacts, decreased vandalism, and increased cultural exchanges for members of the community and visitors.
All residents
AGIB provides its services in support of the City Public Works Department and the programs intent is the beautification of the City by having it a better place to live for all of its residents.
All residents
COMMUNITY SERVICE GRANT APPLICATION 2024-25
How is the local need for this program or service determined? Number of Full Time Staff: Number of Part Time Staff:
Number of Volunteers:
Describe your organization’s ability to successfully carry out the proposed activities AGIB has taken responsibility for 16 areas of public land in the City for services they can provide which is difficult for the Public Works Deparment to provide due to their budget constraints and lack of adequate staffing.
None None
45 AGIB has sufficient equipment to assist in its endeavors of tree and brush pruning, weeding, planting, placement of drip systems and all other gardening needs. AGIB has established relationships with nurseries so that they are able to obtain planting materials for free or at wholesale. AGIB volunteers also provide plants that they have transplanted or started from seed. We have been volunteering for 17 years and are still able to gather new volunteers on a regurar basis.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION C: SCOPE/WORK PLAN AND BUDGET WORKSHEET
Scope of Work or Work Plan
When completing this worksheet, refer to the following questions:
A. What are the objectives? What is the program or service aiming to accomplish? B. In what timeframe will those goals be completed?
C. What is the evaluation methodology for measuring results? How can results be quantified and observed?
D. Results should be meaningful, measurable, and demonstrate the difference the proposed project makes, or is intended to make, in the lives of the people within the program or receiving the service.
E. Output results show the amount of work performed or services received.
F. Outcomes show the quality of the performance and answer the questions: who is better off by providing this program or service? What percentage of residents are assisted or are benefitting from this program or service?
Objective # 1
Program/Service Objectives
Major Tasks to Complete To Achieve Associated Goal
Timeline
Evaluation Methodology
Beautification of the City of Arroyo Grande
Work projects every Saturday
morning from 8 to 10
Weekly
The appearance of the areas AGIB is responsible for are constantly cared for and beautified. Appearance is the test.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Objective # 2
Program/Service Objectives
Major Tasks to Complete To Achieve Associated Goal
Timeline
Evaluation Methodology
Objective # 3
Program/Service Objectives
Major Tasks to Complete To Achieve Associated Goal
Timeline
Evaluation Methodology
To promote the beauty of the City of Arroyo Grande and to keep it clean.
The most major task is the
recruitment of volunteers so that
our work base is adequate for our
tasks.
weekly
The appearance of the areas that AGIB maintains.
Beautification of the City of Arroyo Grande
Weekly volunteer efforts in the
cleaning and beautification or 16
sites within the City of Arroyo
Grande.
weekly
The appearance of the areas we maintain.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Program Service OUTPUTS:
Program Service OUTCOMES:
Two hours of volunteer work every Saturday on specific areas within the City of Arroyo Grande.
The providing of pride in our coummunity through the efforts of the volunteers and the final result of the beautification of the City.
The assistance of AGIB in doing the work it does not only helps to instill pride in the reidents of the community but it also lessens the burden of work for the Arroyo Grande Public Works Department.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
2. Section B: Program/Service Information
a. Briefly describe your organization and its mission.
b. Summarize your proposed program or service.
c. How is the program or service beneficial to Arroyo Grande residents? i. How is local need for this program/service determined? ii. Approximate number of City of Arroyo Grande residents served by the non-profit organization.
d. Describe your organizational capacity to successfully carry out the proposed activities (i.e. past performance and history of the organization will be considered to assess the agency’s prospects for achieving its goals and objectives).
3. Section C: Scope of Work or Work Plan and Budget Worksheet
4. Section D: Proof of 501(c)(3) status with a copy of the letter from the IRS.
Completed applications forms, along with supplemental documents must be submitted by 5:00 p.m., Thursday, December 1
, 2024 addressed to:
City of Arroyo Grande
Community Development Department
Andrew Perez, Planning Manager
300 E. Branch Street
Arroyo Grande CA 93420
OR SUBMITTED ELECTRONICALLY TO
[email protected]
Applications are encouraged to be submitted electronically.
Please download and save this application packet to your computer. This is a fillable PDF, and applicants are encouraged to complete this packet electronically. Alternatively, applicants may print and complete this packet by hand, and either scan and submit electronically to the email address above or mail the hard copy to the above listed address.
Organizations that are awarded a grant will enter into an agreement with the City of Arroyo Grande establishing the terms and conditions of the grant. A sample agreement can be found on the City’s website.
For questions please contact:
Andrew Perez
Planning Manager
(805) 473-5425
[email protected]
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION A: COVER SHEET
Organization/Agency Name:
(local branch)
Mailing Address:
City: State: Zip:
Physical Address:
(if different from Mailing Address)
City: State: Zip:
Fund Amount Requested: $
Previous Funds Received? Ƒ Yes Ƒ No If Yes, Year Received:
Amount Received:
Tax ID Number:
Executive Director:
Email Address:
Phone Number:
Grant Program Contact:
(if different from Executive Director)
Email Address:
Phone Number:
Program or Service Title:
Assistance League® of San Luis Obispo County
P.O. Box 14260
San Luis Obispo CA 93401
667A Marsh Street
San Luis Obispo CA 93406
2023-24
$4,000
Sharon Darnton
Charlene Ables
Operation School Bell®
4,000
COMMUNITY SERVICE GRANT APPLICATION 2024-25
Describe the program or service to be funded by the Community Service Grant, including how the program/service creates a unique, positive, and valuable impact on the community and outreach efforts to publicize this program:
(Attach up to one additional page total, if necessary)
Operation School Bell was adopted by Assistance League in 1995 to provide school clothing to students Kindergarten through 6th grade in need, living and attending school in San Luis Obispo County. Since its adoption, the program has been enhanced many times to meet the expanding needs of the students and the families we serve. These changes have been administered with prudent consideration of our Operating Budget and the number of member volunteers required.
We now clothe all Kindergarten - 12th grade referred students through the same manner - a retail shopping experience. In addition to clothing, each student receives a dental hygiene kit, a grade-appropriate book of his/her choosing, and a tote filled with grade-appropriate school supplies.
The chapter liaisons communicate with all schools and provide them with the allotted number of K -12th grade students to be referred for clothing. The referral process is implemented using a free WordPress online scheduling tool. School personnel complete the referrals. They are best qualified to determine the students most in need. The referrals with the date, time and retail store of the clothing sessions are then given to the students. The referrals can be in the form of a paper document, email or text.
The chapter chairs collaborate closely with the staff of Kohl's in Paso Robles and Old Navy in San Luis Obispo to schedule shopping dates and times for the students. Consideration is made to shop on days when the local retailers are discounting merchandise or giving Kohl's Cash which will be used during the fiscal year to clothe additional students. The Operating Budget to clothe each student in grades K - 5th is $150, 6th - 12th grade students is $200. The K - 5th grade amount was increased from $120 to $150 for the 2023-24 school year. The cost of clothing continues to rise. In the 2022-23 school year we raised the amount spent on 6th - 12th grade students from $150 to $200 for the same reason. It is our desire that students have enough purchasing power for complete school wardrobes. Students are met on the appointed dates and times at Kohl's and Old Navy by our volunteers who supervise and assist with their shopping experience and purchases. We want the students to choose the appropriate clothing they prefer.
Brand names are much desired by middle and high school students.
Constant Contact newsletters are sent quarterly to the names we have in our database. That number is 1,391. The Constant Contacts feature Operation School Bell with the number of student clothed, our fundraising efforts, and promote our Thrift Store which has a 23/7 presence in downtown San Luis Obispo.
COMMUNITY SERVICE GRANT APPLICATION 2024-25
SECTION B: PROGRAM/SERVICE INFORMATION
Describe the organization and the community service it provides:
Organization’s Mission Statement:
List Geographic Area(s) Served by the Organization:
Assistance League is an all-volunteer organization with 105 members who during the 2023-24 fiscal year volunteered 22,589 hours. Independent Sector Resources has given those hours a dollar value of $756,505.61. Assistance League of San Luis Obispo County is one of 119 chapters of National Assistance League.
Assistance League of San Luis Obispo County has demonstrated the ability to successfully administer staff and fund the Operation School Bell program for 29 years. During that time, we have provided school clothing to more than 40,000 low-income students. All member volunteers are mentored and trained in the duties associated with conducting our philanthropic programs and fundraising activities. Also, they are required to have complete background checks. We deal directly with children in our Operation School Bell Program, and have contact with elderly persons with special needs in our Thrift Store.
Assistance League® of San Luis Obispo County is committed to enriching the lives of students and their families through its philanthropic programs.
San Luis Obispo County