CITY COUNCIL MEETING
AGENDA SUMMARY
Tuesday, April 22, 2025, 6:00 p.m.
In person at:
Arroyo Grande City Council Chamber
215 E. Branch Street, Arroyo Grande, CA 93420
AND via Zoom at:
https://arroyogrande-org.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA Please click the link above to register to join the Zoom Meeting This City Council meeting is being conducted in a hybrid in-person/virtual format. Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time. Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Members of the public may participate and provide public comment on agenda items during the meeting in person at the location identified above, by joining the Zoom meeting, or by submitting written public comments to the Clerk of the Council at [email protected]. Meetings will be broadcast live on Channel 20 and streamed on the City’s Website.
CLOSED SESSION:
None.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW
5.a Closed Session Announcements
April 8, 2025
CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6
Meet with City-designated negotiators described below. Negotiation will include salary, compensation and benefits:
1. Unrepresented Management Employees
a. City-designated negotiators: Che Johnson, Special Labor Counsel
5.b Ordinances read in title only
Recommended Action:
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring May 2025 as "Asian American and Native Hawaiian/Pacific Islander Heritage Month"
6.b Honorary Proclamation Declaring May 2025 as "National Bike Month"
6.c Honorary Proclamation Declaring May 4-10, 2025 as "Public Service Recognition Week"
6.d City Manager Communications
Recommended Action:
Receive correspondence/comments as presented by the City Manager and Provide direction, as necessary.
7. CITY COUNCIL REPORTS
7.a MAYOR RAY RUSSOM:
1. Audit Committee
2. California Joint Powers Insurance Authority (CJPIA)
3. Five Cities Fire Authority JPA Board
4. San Luis Obispo County Mayor's Meeting
5. South San Luis Obispo County Sanitation District (SSLOCSD)
6. Other
7.b MAYOR PRO TEM SECREST:
1. Air Pollution Control District (APCD)
2. Homeless Services Oversight Council (HSOC)
3. South County Chambers of Commerce Governmental Affairs Committee
4. Other
7.c COUNCIL MEMBER GUTHRIE:
1. Central Coast Community Energy (CCCE) Policy Board
2. Integrated Waste Management Authority Board (IWMA)
3. REACH Economic Development Roundtable
4. Other
7.d COUNCIL MEMBER MARAVIGLIA:
1. Five Cities Fire Authority JPA Board
2. Visit SLO CAL Advisory Board
3. Other
7.e COUNCIL MEMBER LOE:
1. Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
2. County Water Resources Advisory Committee (WRAC)
3. Zone 3 Water Advisory Board
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment in-person or remotely by registering and joining the Zoom meeting utilizing the link provided below. Once in the meeting, please use the “raise hand” feature to indicate your desire to provide public comment.
Click the link below to register to join the webinar: https://arroyograndeorg.zoom.us/webinar/register/WN_NRsyFrUIQ_6179_iBTyDVA •
After registering, you will receive a confirmation email containing information about joining the webinar.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for any reason. Please attend in person or submit your comment via email to the City Clerk by 2:00 p.m. the day of the meeting to have it included as part of the record.
The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
• Direct City staff to assist or coordinate with you.
• A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council agenda.
•
Please adhere to the following procedures when addressing the Council:
• Comments should be limited to 1 minute or less.
Your comments should be directed to the Council as a whole and not directed to individual Council members.
•
Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
•
9. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a Cash Disbursement Ratification
(VALENTINE)
Recommended Action:
Review and ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2025.
9.b Approval of Minutes
(MATSON)
Recommended Action:
Approve the minutes of the Regular City Council Meeting of April 8, 2025, as submitted.
9.c Second Amendment to the Police Department Firearms Range License Agreement (MARTINEZ)
Recommended Action:
1) Authorize the City Manager to execute the Second Amendment to the License Agreement with HIOJT Ranches to provide for the use of real property for a Police Department Firearms Range, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 2) Find that entering into the proposed Second Amendment to the License Agreement (the “Second Amendment”), included as Attachment 1 and incorporated herein, is not a project subject to CEQA because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.) Alternatively, the signing of the proposed amendment is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3).).
9.d Monthly Water Supply and Demand Update
(ROBESON)
Recommended Action:
Receive and file the Monthly Water Supply and Demand Update.
9.e General Plan Update Progress Report – April 2025
(PEDROTTI)
Recommended Action:
Receive and file a progress report on the Comprehensive General Plan Update.
9.f Amendments to Titles 2 and 3 of the Arroyo Grande Municipal Code Regarding Bylaws for the City’s Advisory Bodies
(PEDROTTI)
Recommended Action:
1) Adopt an Ordinance amending Titles 2 and 3 of the Arroyo Grande Municipal Code relating to the bylaws for various City bodies; and
2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2); 15061(b)(3)).
10. PUBLIC HEARINGS
10.a City Workforce Vacancies, Recruitment and Retention Trends Presentation (Assembly Bill 2561)
(GARCIA)
Recommended Action:
1) Conduct a public hearing regarding and receive and file the City of Arroyo Grande Workforce Vacancies, Recruitment, and Retention Trends presentation for the year ending December 31, 2024, to comply with Assembly Bill 2561; and 2) Find that the presentation about workforce vacancies, recruitment and retention trends is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.)
11. BUSINESS ITEMS
11.a Review the Plan for Pavement Management
(ROBESON)
Recommended Action:
Review and provide direction on the City’s plan for pavement management.
12. COUNCIL COMMUNICATIONS
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council policies and procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least two other Council Members.
13. ADJOURNMENT
All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through the “Notify Me” feature.
City Council Meetings are streamed live on the City’s Website and recorded for replay on Arroyo Grande’s Government Access Channel 20.
Item 6.a.
Item 6.b.
Item 6.c.
MEMORANDUM
TO: City Council
FROM: Julie Hawkins, Deputy City Clerk/Communications Coordinator SUBJECT: Supplemental Information
Agenda Item 8 – April 22, 2025 City Council Meeting
Community Comments and Suggestions
DATE: April 22, 2025
Attached is public comment received prior to 2 p.m. for the above referenced item. cc: City Manager
Assistant City Manager/Public Works Director
Chief of Police
City Attorney
City Clerk
City Website and Public Review Binder
Enc
Item 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Accounting Manager
SUBJECT: Cash Disbursement Ratification
DATE: April 22, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $904,331.85 fiscal impact for the period of March 16 through March 31, 2025, that includes the following items:
Accounts Payable Checks $417,450.62
Payroll & Benefit Checks $486,881.23
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Item 9.a.
City Council
Cash Disbursement Ratification
April 22, 2025
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.
Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. March 16 through March 31, 2025 – Accounts Payable Check Register
2. March 21, 2025 – Payroll & Benefit Check Register
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032125 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 105829 AK & COMPANY
03/03/25 304124 P 03/21/25 10014145 5303 CONTRACTUAL SERVICES 3,000.00 INVOICE: AG-25-2
114672 AMAZON CAPITAL SERVICES
02/01/25 304125 P 03/21/25 10054308 5604 MAINTENANCE-BUILDINGS 765.48 INVOICE: 1JMR-P61H-QRRX
02/01/25 304125 P 03/21/25 22064303 5255 SPECIAL DEPARTMENT SUPPLI 478.28 INVOICE: 1JMR-P61H-QRRX
02/01/25 304125 P 03/21/25 10054330 5603 MAINTENANCE-MACH & EQUIP 27.26 INVOICE: 1JMR-P61H-QRRX
02/01/25 304125 P 03/21/25 10054307 5201 SUPPLIES-OFFICE 505.27 INVOICE: 1JMR-P61H-QRRX
02/01/25 304125 P 03/21/25 22064303 5201 SUPPLIES-OFFICE 119.29 INVOICE: 1JMR-P61H-QRRX
02/01/25 304125 P 03/21/25 64054710 5201 SUPPLIES-OFFICE 119.29 INVOICE: 1JMR-P61H-QRRX
02/01/25 304125 P 03/21/25 22064303 5201 SUPPLIES-OFFICE 119.29 INVOICE: 1JMR-P61H-QRRX
03/01/25 304125 P 03/21/25 10014140 5303 CONTRACTUAL SERVICES 106.60 INVOICE: 1TQQ-PRXH-4W97
03/01/25 304125 P 03/21/25 10014140 5702 DATA PROCESSING EQUIPMENT 139.97 INVOICE: 1TQQ-PRXH-4W97
03/01/25 304125 P 03/21/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 49.52 INVOICE: 1TQQ-PRXH-4W97
03/01/25 304125 P 03/21/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 235.70 INVOICE: 1TQQ-PRXH-4W97
03/01/25 304125 P 03/21/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 37.67 INVOICE: 1TQQ-PRXH-4W97
03/01/25 304125 P 03/21/25 10014140 5602 MAINTENANCE-OFFICE EQUIPM 5.36 INVOICE: 1TQQ-PRXH-4W97
107241 ANIMAL SERVICES
03/01/25 304126 P 03/21/25 10034201 5321 ANIMAL CONTROL SERVICES 39,079.75 INVOICE: Q3 FY2024-25
105507 AT & T
03/07/25 304127 P 03/21/25 10014145 5403 TELECOMMUNICATIONS 187.33 INVOICE: 238451-01839190 3/7
106607 AT&T
02/25/25 304128 P 03/21/25 10014145 5403 NICATIONS 30.25 INVOICE: 000023082737
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032125 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
114289 AUTOSYS LLC
03/10/25 304129 P 03/21/25 64054712 5303 CONTRACTUAL SERVICES 3,600.00 INVOICE: INV-0241
114310 BACK ON THE ROAD AUTOMOBILE
03/14/25 304130 P 03/21/25 10054307 5601 MAINTENANCE-VEHICLES 96.33 INVOICE: 2913
104753 BEST BEST & KRIEGER LLP
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 10,834.91 INVOICE: 1021722
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 5,262.10 INVOICE: 1021723
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 639.00 INVOICE: 1021724
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 1,746.60 INVOICE: 1021725
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 63.90 INVOICE: 1021726
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 106.50 INVOICE: 1021727
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 276.90 INVOICE: 1021728
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 4,462.60 INVOICE: 1021729
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 676.00 INVOICE: 1021730
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 371.80 INVOICE: 1021731
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 3,278.60 INVOICE: 1021732
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 980.20 INVOICE: 1021733
03/06/25 304131 P 03/21/25 10014003 5304 PROFESSIONAL SERVICES 906.20 INVOICE: 1021734
113890 BOONE PRINTING & GRAPHICS INC
02/11/25 304132 P 03/21/25 10024130 5301 ADVERTISING 57.09 INVOICE: 103167
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032125 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100122 CA DEPT OF TAX & FEE ADMIN
12/31/24 304133 P 03/21/25 100 1202 INVENTORY-GAS & OIL 231.31 INVOICE: 123124
100125 CA ST DEPT OF CONSERVATION
12/31/24 304134 P 03/21/25 100 2208 DEPOSITS-SMIP 2,884.22 INVOICE: 123124
12/31/24 304134 P 03/21/25 10004000 4801 OTHER REVENUE -144.21 INVOICE: 123124
107177 CALIFORNIA BUILDING STANDARDS
12/31/24 304135 P 03/21/25 100 2223 DEPOSITS--STATE GREEN BLD 555.00 INVOICE: 123124
12/31/24 304135 P 03/21/25 100 2223 DEPOSITS--STATE GREEN BLD -55.50 INVOICE: 123124
113129 CHARTER COMMUNICATIONS
02/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 295.73 INVOICE: 248481301020125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 7.21 INVOICE: 170563101030125
02/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 209.33 INVOICE: 248470601020125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES -50.28 INVOICE: 247270401-0325
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES -55.36 INVOICE: 247421801-0325
02/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 226.60 INVOICE: 248473701020125
03/01/25 304136 P 03/21/25 10014140 5303 CONTRACTUAL SERVICES 1,349.00 INVOICE: 170563401030125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 736.80 INVOICE: 170564001030125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 58.44 INVOICE: 090058901030125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 104.48 INVOICE: 248473701030125
03/01/25 304136 P 03/21/25 21114101 5330 CABLE CASTING EXPENSE 1,349.00 INVOICE: 170563301030125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 91.19 INVOICE: 248470601030125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 987.20 INVOICE: 170562201030125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 157.65 INVOICE: 248481301030125
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032125 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 770.71 INVOICE: 170563801030125
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES 327.16 INVOICE: 170562601030125
02/14/25 304136 P 03/21/25 10054307 5303 CONTRACTUAL SERVICES 61.13 INVOICE: 170564101021425
03/01/25 304136 P 03/21/25 10014145 5401 UTILITIES -60.14 INVOICE: 170562101-0325
102223 CIO SOLUTIONS LP
03/12/25 304137 P 03/21/25 10014140 5303 CONTRACTUAL SERVICES 4,956.00 INVOICE: 118456-125
03/12/25 304137 P 03/21/25 10014140 5303 CONTRACTUAL SERVICES 1,340.00 INVOICE: 118456-125
03/12/25 304137 P 03/21/25 10014140 5607 MAINTENANCE-COMPUTER SOFT 6,408.00 INVOICE: 118456-125
03/12/25 304137 P 03/21/25 10014140 5607 MAINTENANCE-COMPUTER SOFT 120.00 INVOICE: 118456-125
115466 CONSOR NORTH AMERICA INC
03/17/25 20250018 304138 P 03/21/25 35055679 7501 DESIGN & SURVEY 12,766.96 INVOICE: N192663CA.00-64
100225 EARTH SYSTEMS PACIFIC
03/13/25 304139 P 03/21/25 64055977 7001 CONSTRUCTION 3,825.00 INVOICE: 853030
115890 FILIPINO WOMEN'S CLUB OF SLO
03/06/25 304140 P 03/21/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 300.00 INVOICE: 03-02694
111838 GSI WATER SOLUTIONS
02/21/25 2025113 304141 P 03/21/25 64054710 5303 CONTRACTUAL SERVICES 11,435.60 INVOICE: 0672.011-3
03/12/25 2025113 304141 P 03/21/25 64054710 5303 CONTRACTUAL SERVICES 12,991.95 INVOICE: 00672.011-4
100311 HINDERLITER, DE LLAMAS & ASSOC
03/15/25 304142 P 03/21/25 10014120 5303 CONTRACTUAL SERVICES 904.72 ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032125 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: SIN048012
03/15/25 304142 P 03/21/25 12014118 5303 CONTRACTUAL SERVICES 445.61 INVOICE: SIN048012
03/15/25 304142 P 03/21/25 10014120 5303 CONTRACTUAL SERVICES 164.16 INVOICE: SIN048012
116379 LUNA, GERARDO LUIS
02/18/25 304143 P 03/21/25 10024130 5303 CONTRACTUAL SERVICES 300.00 INVOICE: 021825
115783 MINTIER HARNISH LP
02/18/25 20250025 304144 P 03/21/25 10024130 5303 CONTRACTUAL SERVICES 33,594.00 INVOICE: AGGPU-21
999999 ONE TIME PAY
02/27/25 304152 P 03/21/25 10004000 4522 TECHNOLOGY FEE 21.05 INVOICE: BR25-000100 REFUND
02/27/25 304152 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 40.66 INVOICE: BR25-000100 REFUND
03/06/25 304153 P 03/21/25 10004000 4522 TECHNOLOGY FEE 21.05 INVOICE: BR25-000103 REFUND
03/06/25 304153 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 40.66 INVOICE: BR25-000103 REFUND
02/27/25 304149 P 03/21/25 10004000 4522 TECHNOLOGY FEE 20.01 INVOICE: BR25-000095 REFUND
02/27/25 304149 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 39.14 INVOICE: BR25-000095 REFUND
02/27/25 304150 P 03/21/25 10004000 4522 TECHNOLOGY FEE 17.34 INVOICE: BR25-000096 REFUND
02/27/25 304150 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 35.22 INVOICE: BR25-000096 REFUND
02/27/25 304147 P 03/21/25 10004000 4522 TECHNOLOGY FEE 25.47 INVOICE: BR25-000097 REFUND
02/27/25 304147 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 47.29 INVOICE: BR25-000097 REFUND
03/05/25 304148 P 03/21/25 10004000 4522 TECHNOLOGY FEE 25.56 INVOICE: BR25-000090
03/05/25 304148 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 47.46 INVOICE: BR25-000090
02/20/25 304146 P 03/21/25 10004000 4522 TECHNOLOGY FEE 23.63 INVOICE: BR25-000087 REFUND
02/20/25 304146 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 44.54 INVOICE: BR25-000087 REFUND
02/27/25 304151 P 03/21/25 10004000 4522 TECHNOLOGY FEE 18.55 INVOICE: BR25-000083 REFUND
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032125 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 02/27/25 304151 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 36.95 INVOICE: BR25-000083 REFUND
02/27/25 304145 P 03/21/25 10004000 4522 TECHNOLOGY FEE 24.81 INVOICE: BR25-000078 REFUND
02/27/25 304145 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 46.40 INVOICE: BR25-000078 REFUND
02/26/25 304154 P 03/21/25 10004000 4522 TECHNOLOGY FEE 19.36 INVOICE: BR25-000079 REFUND
02/26/25 304154 P 03/21/25 10004000 4521 GENERAL PLAN UPDATE FEE 38.22 INVOICE: BR25-000079 REFUND
999997 ONE TIME PAY REFUND
03/18/25 304155 P 03/21/25 640 2301 DEPOSIT RENTERS 390.11 INVOICE: 00029304
116356 PUBLIC SAFETY CADETS
12/23/24 304156 P 03/21/25 100 2027 DONATIONS-PD/EXPLORERS 345.00 INVOICE: 122324
109856 REYNOLDS, KENDRA
03/05/25 304157 P 03/21/25 10014110 5303 CONTRACTUAL SERVICES 57.95 INVOICE: 030525
113127 ROBERT HALF
03/04/25 304158 P 03/21/25 10014120 5303 CONTRACTUAL SERVICES 1,092.00 INVOICE: 64708960
03/12/25 304158 P 03/21/25 10014120 5303 CONTRACTUAL SERVICES 1,137.50 INVOICE: 64744103
100731 SLO COUNTY SHERIFF'S DEPT
12/04/24 304159 P 03/21/25 10034204 5303 CONTRACTUAL SERVICES 3,136.11 INVOICE: AGPD-2025
106096 SLO COUNTY SHERIFF-CORONER
02/18/25 304160 P 03/21/25 10034204 5324 FORENSIC MANDATE SERVICES 58.00 INVOICE: CS-1224-01
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032125 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100605 SOCALGAS
03/11/25 304161 P 03/21/25 10014145 5401 UTILITIES 14.90 INVOICE: 01121606006 3/11/25
03/11/25 304161 P 03/21/25 10014145 5401 UTILITIES 230.84 INVOICE: 12041607008 03/11/25
03/12/25 304161 P 03/21/25 10014145 5401 UTILITIES 227.59 INVOICE: 09301508454 03/12/25
111420 SOFTWAREONE, INC
03/05/25 304162 P 03/21/25 10014140 5607 MAINTENANCE-COMPUTER SOFT 9,446.93 INVOICE: US-PSI-1549025
110550 SWRCB-DWOCP
03/01/25 304163 P 03/21/25 10044420 5503 MEMBERSHIPS & SUBSCRIPTIO 140.00 INVOICE: OP#46849 M ROBLES
100904 TYLER TECHNOLOGIES INC
02/12/25 20250013 304164 P 03/21/25 35055453 7301 CONTRACT ADMIN/INSPECTION 3,200.00 INVOICE: 045-504721
02/19/25 20250013 304164 P 03/21/25 35055453 7301 CONTRACT ADMIN/INSPECTION 1,600.00 INVOICE: 045-506527
102137 VERIZON WIRELESS
03/04/25 304165 P 03/21/25 10014145 5403 TELECOMMUNICATIONS 304.08 INVOICE: 6107656735
109908 VISIT SLO CAL
01/31/25 304166 P 03/21/25 761 2007 DUE TO COUNTY OF SLO 8,759.72 INVOICE: 01312025
01/31/25 304166 P 03/21/25 10004000 4771 COUNTY TMD ASSESSMNT ADMI -175.19 INVOICE: 01312025
116338 ZKXKZ LLC
02/13/25 2025111 304167 P 03/21/25 35055638 7002 CONSTRUCTION-PUBLIC WORKS 4,333.83 INVOICE: 148-0001
REPORT TOTALS 212,886.45
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
COUNT AMOUNT
TOTAL PRINTED CHECKS 44 212,886.45
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 103307 AFLAC INSURANCE
03/25/25 304174 P 03/28/25 110 2126 SUPPLEMENTAL INSURANCE 578.76 INVOICE: 455365
114672 AMAZON CAPITAL SERVICES
02/01/25 304175 P 03/28/25 10014120 5201 SUPPLIES-OFFICE 1,063.31 INVOICE: 19JJ-9HWV-JGHV
02/01/25 304175 P 03/28/25 10014101 5201 SUPPLIES-OFFICE 40.48 INVOICE: 19JJ-9HWV-JGHV
02/01/25 304175 P 03/28/25 10014002 5201 SUPPLIES-OFFICE 27.76 INVOICE: 19JJ-9HWV-JGHV
103175 AQUA-METRIC SALES CO
03/18/25 20250012 304176 P 03/28/25 64054712 5207 SUPPLIES-WATER METERS 2,828.68 INVOICE: INV0107186
100719 ARROYO GRANDE POLICE ASSN
03/24/25 304177 P 03/28/25 110 2116 POLICE ASSOCIATION DUES 2,862.10 INVOICE: MARCH 2025
114310 BACK ON THE ROAD AUTOMOBILE
03/06/25 304178 P 03/28/25 64054712 5601 MAINTENANCE-VEHICLES 1,745.48 INVOICE: 2896
113890 BOONE PRINTING & GRAPHICS INC
03/17/25 304179 P 03/28/25 22064303 5201 SUPPLIES-OFFICE 57.09 INVOICE: 103761
115888 BOWLING, KENDRA
03/20/25 304180 P 03/28/25 10044424 5351 SERVICES-CLASSES 1,456.00 INVOICE: 032025
100087 BREZDEN PEST CONTROL, INC
03/13/25 304181 P 03/28/25 10054308 5303 CONTRACTUAL SERVICES 204.00 INVOICE: 550627
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100122 CA DEPT OF TAX & FEE ADMIN
12/31/24 304182 P 03/28/25 10054305 5303 CONTRACTUAL SERVICES 697.91 INVOICE: 044-031715 2024
100134 CA ST DEPT OF JUSTICE
02/05/25 304183 P 03/28/25 10014120 5316 JOB RECRUITMENT EXPENSE 32.00 INVOICE: 792807
02/05/25 304183 P 03/28/25 100 1111 ACCOUNTS RECEIVABLE - FCF 49.00 INVOICE: 792807
100288 CITY OF GROVER BEACH
03/07/25 304184 P 03/28/25 10014145 5401 UTILITIES 109.14 INVOICE: 03-0002-00 3/7/25
100171 CLINICAL LABORATORY OF
03/12/25 304185 P 03/28/25 64054710 5310 WATER TREATMENT SERVICES 935.00 INVOICE: 1012554
100174 COASTLINE EQUIPMENT
03/07/25 304186 P 03/28/25 22064303 5603 MAINTENANCE-MACH & EQUIP 82.52 INVOICE: 1220673
115324 CROSS, SHIRLEY J
03/20/25 304187 P 03/28/25 10044424 5351 SERVICES-CLASSES 992.00 INVOICE: 032025
109431 CUDDY, GAYLE
03/20/25 304188 P 03/28/25 10044424 5351 SERVICES-CLASSES 714.87 INVOICE: 032025
107743 FAMCON PIPE AND SUPPLY INC
03/12/25 304189 P 03/28/25 64054712 5610 MAINTENANCE-LINES & PUMPS 1,422.45 INVOICE: S100150203.001
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100240 FARM SUPPLY CO
03/18/25 304190 P 03/28/25 64054712 5255 SPECIAL DEPARTMENT SUPPLI 32.31 INVOICE: 113541
101884 FASTENAL COMPANY
03/12/25 304191 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 944.73 INVOICE: CABAR133324
110150 FILIPPIN ENGINEERING
02/28/25 2025138 304192 P 03/28/25 35055679 7301 CONTRACT ADMIN/INSPECTION 67,917.93 INVOICE: 246902-02
106135 FIVE CITIES PROF. FIREFIGHTERS
03/24/25 304236 T 03/28/25 110 2115 FIRE EMPLOYEE DUES 4,370.00 INVOICE: MARCH 2025
109851 FRYER, ELIZABETH
03/20/25 304193 P 03/28/25 10044424 5351 SERVICES-CLASSES 882.00 INVOICE: 032025
116385 GEOSOLUTIONS INC
11/30/24 304194 P 03/28/25 35055621 7001 CONSTRUCTION 3,130.00 INVOICE: 70643
105998 GRANITE CONSTRUCTION CO
02/12/25 304195 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 3,017.00 INVOICE: 2890554
109597 GREENVALE TREE COMPANY
03/17/25 304196 P 03/28/25 10044420 5303 CONTRACTUAL SERVICES 2,900.00 INVOICE: E-21494
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 100726 ICMA RETIREMENT CORP, PLAN ID 302419
03/21/25 304237 T 03/28/25 110 2117 DEFERRED COMPENSATION 5,944.50 INVOICE: 6221884
03/21/25 304237 T 03/28/25 110 2117 DEFERRED COMPENSATION 11,903.53 INVOICE: 6221884
03/21/25 304237 T 03/28/25 110 2117 DEFERRED COMPENSATION 916.66 INVOICE: 6221884
03/21/25 304237 T 03/28/25 110 2117 DEFERRED COMPENSATION 784.76 INVOICE: 6221884
03/21/25 304237 T 03/28/25 110 2117 DEFERRED COMPENSATION 1,071.66 INVOICE: 6221884
108947 ICONIX WATERWORKS (US) INC
03/13/25 304197 P 03/28/25 64054712 5610 MAINTENANCE-LINES & PUMPS 175.75 INVOICE: U2516008805
115070 JD ELECTRIC
03/19/25 304198 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 320.00 INVOICE: 031925
114838 LA PAZ, JHADE
03/12/25 304199 P 03/28/25 10044424 5352 SERVICES-LEAGUES 115.50 INVOICE: 031225
108856 LEGALSHIELD
03/24/25 304200 P 03/28/25 110 2125 PREPAID LEGAL SERVICE 21.95 INVOICE: 15839 MARCH 2025
114764 LEONG, PRINCESS
03/20/25 304201 P 03/28/25 10044424 5351 SERVICES-CLASSES 320.00 INVOICE: 032025
116355 LOE, AILEEN
03/18/25 304202 P 03/28/25 10014002 5506 ELECTIONS 269.62 INVOICE: 032125
116195 LORENCZ, DEBRA JANE
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 03/17/25 304203 P 03/28/25 10044424 5352 SERVICES-LEAGUES 66.00 INVOICE: 031725
116276 LORENCZ, LARISSA
03/17/25 304204 P 03/28/25 10044424 5352 SERVICES-LEAGUES 66.00 INVOICE: 031725
100393 LUCIA MAR UNIFIED SCHOOL DIST
03/11/25 304205 P 03/28/25 10044424 5257 SUPPLIES-SPORTS LEAGUES 292.73 INVOICE: 250674
02/25/25 304205 P 03/28/25 10044424 5351 SERVICES-CLASSES 247.50 INVOICE: 250599
102635 MANGIARDI, HEIDY
03/20/25 304206 P 03/28/25 10044424 5351 SERVICES-CLASSES 1,198.40 INVOICE: 032025
110885 MARAVIGLIA, JAMIE
03/18/25 304207 P 03/28/25 10014002 5506 ELECTIONS 120.03 INVOICE: 032125
116375 MEJIA JR, ALEJANDRO
03/12/25 304208 P 03/28/25 10044424 5352 SERVICES-LEAGUES 115.50 INVOICE: 031225
100429 MINER'S ACE HARDWARE, INC
02/19/25 304209 P 03/28/25 22064303 5273 SMALL TOOLS 104.36 INVOICE: 556499
02/19/25 304209 P 03/28/25 10054301 5255 SPECIAL DEPARTMENT SUPPLI 10.76 INVOICE: 623298
03/03/25 304209 P 03/28/25 22064303 5273 SMALL TOOLS 93.50 INVOICE: K57292
03/13/25 304209 P 03/28/25 64054712 5273 SMALL TOOLS 53.27 INVOICE: 558076
03/12/25 304209 P 03/28/25 64054712 5610 MAINTENANCE-LINES & PUMPS 89.79 INVOICE: 624565
03/12/25 304209 P 03/28/25 64054712 5273 SMALL TOOLS 118.50 INVOICE: 624565
03/17/25 304209 P 03/28/25 64054712 5255 SPECIAL DEPARTMENT SUPPLI 24.83 ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 624777
03/13/25 304209 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 26.07 INVOICE: 558071
03/17/25 304209 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 88.60 INVOICE: 624778
03/18/25 304209 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 94.32 INVOICE: 624825
03/19/25 304209 P 03/28/25 10044420 5605 MAINTENANCE-GROUNDS 21.53 INVOICE: 624907
03/19/25 304209 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 107.74 INVOICE: 624919
03/19/25 304209 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 186.06 INVOICE: 624920
03/19/25 304209 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 8.58 INVOICE: 624965
03/19/25 304209 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 88.65 INVOICE: 624974
03/20/25 304209 P 03/28/25 10054308 5604 MAINTENANCE-BUILDINGS 43.87 INVOICE: 625004
107053 MNS ENGINEERS INC
02/26/25 304210 P 03/28/25 10054301 5303 CONTRACTUAL SERVICES 588.00 INVOICE: 88973
12/13/24 304210 P 03/28/25 10054301 5303 CONTRACTUAL SERVICES 132.50 INVOICE: 88234
101265 NEW TIMES
03/13/25 304211 P 03/28/25 10014002 5301 ADVERTISING 117.00 INVOICE: 377728
999999 ONE TIME PAY
03/04/25 304217 P 03/28/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-48469
02/25/25 304215 P 03/28/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-48256
03/04/25 304213 P 03/28/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-48473 (1)
03/18/25 304216 P 03/28/25 10014002 5506 ELECTIONS 120.03 INVOICE: 032125
02/20/25 304214 P 03/28/25 10004000 4605 SPEC.INT.CLASSES 105.00 INVOICE: 01-48135
01/03/25 304212 P 03/28/25 10004000 4605 SPEC.INT.CLASSES 30.00 INVOICE: 01-46844 (1)
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100481 PACIFIC GAS & ELECTRIC CO
03/14/25 304218 P 03/28/25 10054307 5402 POWER 20,009.87 INVOICE: 1940974818-3 3/14/25
109800 PORTER, BARBARA ANN
03/20/25 304219 P 03/28/25 10044424 5351 SERVICES-CLASSES 3,412.50 INVOICE: 032025
115561 POWELL, GAEA
03/18/25 304220 P 03/28/25 10014002 5506 ELECTIONS 112.97 INVOICE: 032125
103655 QUINN RENTAL SERVICES
02/04/25 304221 P 03/28/25 35055556 7001 CONSTRUCTION 3,791.60 INVOICE: 31128901
03/19/25 304221 P 03/28/25 10044420 5303 CONTRACTUAL SERVICES 6,128.67 INVOICE: 31378701
116342 QWIK RESPONSE
02/13/25 2025131 304222 P 03/28/25 35055422 7001 CONSTRUCTION 1,600.00 INVOICE: 25-05-86014-F
116325 RAFTELIS FINANCIAL CONSULTANTS INC
03/12/25 2025124 304223 P 03/28/25 10014101 5303 CONTRACTUAL SERVICES 31,750.00 INVOICE: 38218
105316 RAY RUSSOM, CAREN
03/18/25 304224 P 03/28/25 10014002 5506 ELECTIONS 112.97 INVOICE: 032125
115867 RULE, ADRIENNE
02/19/25 304225 P 03/28/25 100 2206 DEPOSITS-COMMERCIAL BLDG. 50.00 INVOICE: 01-48066
ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100732 S.E.I.U. LOCAL 620
03/24/25 304238 T 03/28/25 110 2118 S.E.I.U. EMPLOYEE DUES 1,601.56 INVOICE: MARCH 2025
100570 SAN LUIS POWERHOUSE
03/13/25 304226 P 03/28/25 10054308 5303 CONTRACTUAL SERVICES 880.50 INVOICE: 52814
100575 SANTA MARIA TIRE, INC
02/05/25 304227 P 03/28/25 22064303 5603 MAINTENANCE-MACH & EQUIP 379.40 INVOICE: 169016
116376 SHEA, JULEE ANN
03/20/25 304228 P 03/28/25 10044424 5351 SERVICES-CLASSES 84.00 INVOICE: 032025
100035 STALKER RADAR
03/17/25 2025127 304229 P 03/28/25 10054301 5255 SPECIAL DEPARTMENT SUPPLI 2,673.28 INVOICE: 454306
100613 STATEWIDE SAFETY & SIGNS INC
03/13/25 304230 P 03/28/25 64054712 5610 MAINTENANCE-LINES & PUMPS 101.20 INVOICE: 03025182
03/13/25 304230 P 03/28/25 61254610 5610 MAINTENANCE-LINES & PUMPS 106.13 INVOICE: 03025182
116320 THE TORO COMPANY
03/17/25 304231 P 03/28/25 10044420 5303 CONTRACTUAL SERVICES 986.70 INVOICE: 2025-0317
111796 TRAFFIC MANAGEMENT PRODUCTS
03/14/25 304232 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 180.72 INVOICE: 06-113947
03/11/25 304232 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 49.99 ATTACHMENT 1
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 04/07/2025 14:57
User: nvalentine
Program ID: appdwarr
INV GROUP:032825 TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 06-113911
03/18/25 304232 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 2,045.95 INVOICE: 06-114029
104609 TROESH RECYCLING, INC
02/18/25 304233 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 89.50 INVOICE: 51485
02/28/25 304233 P 03/28/25 22064303 5613 MAINTENANCE-STREETS & BRI 25.00 INVOICE: 51592
105252 ULTREX BUSINESS PRODUCTS
02/26/25 304234 P 03/28/25 10014102 5602 MAINTENANCE-OFFICE EQUIPM 121.39 INVOICE: 4307819-CAL
109403 US BANK OF CALIFORNIA
03/21/25 304239 T 03/28/25 110 2107 PARS RETIREMENT 652.67 INVOICE: PPE 03.13.25
03/21/25 304239 T 03/28/25 110 2107 PARS RETIREMENT 163.18 INVOICE: PPE 03.13.25
100685 WALLACE GROUP A CALIF CORP
02/28/25 20250008 304235 P 03/28/25 61254610 5303 CONTRACTUAL SERVICES 2,008.85 INVOICE: 64283
REPORT TOTALS 204,564.17
COUNT AMOUNT
TOTAL PRINTED CHECKS 62 177,155.65
TOTAL EFT TRANSFERS 4 27,408.52
** END OF REPORT - Generated by Nicole Valentine **
ATTACHMENT 1
General Fund 431,675.80 5101 Salaries Full time 298,691.51 Streets Fund 18,196.40 5101 Volunteer Employee Retirement - Sewer Fund 11,639.15 5102 Salaries Part-Time - PPT 4,577.94 Water Fund 25,369.88 5103 Salaries Part-Time - TPT 5,998.39 486,881.23 5105 Salaries OverTime 16,548.99
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,099.30
5108 Holiday Pay -
5109 Sick Pay 3,130.17
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 14,576.14 5113 Vacation Pay 7,687.16
Public Works - Maintenance 1,253.81 5114 Comp Pay 1,526.64 Public Works - Enterprise 719.04 5115 Annual Leave Pay 10,696.29 Recreation - Administration 5116 Salaries - Police FTO 92.88 Recreation - Special Events - 5121 PERS Retirement 41,088.99 16,548.99 5122 Social Security 26,248.51
5123 PARS Retirement 150.71
5126 State Disability Ins. 4,163.78
5127 Deferred Compensation 766.66
5131 Health Insurance 56,302.68
5132 Dental Insurance 2,991.36
5133 Vision Insurance 785.11
5134 Life Insurance 408.10
5135 Long Term Disability 524.80
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 121.26
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,242.50
486,881.23
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
02/28/2025 - 03/13/2025
3/21/2025
BY FUND BY ACCOUNT
ATTACHMENT 2
1 Item 9.b.
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
April 8, 2025, 6:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street, Arroyo Grande
Council Members Present: Mayor Caren Ray Russom, Council Member Jim Guthrie, Council Member Jamie
Maraviglia, Council Member Aileen Loe
Council Members Absent: Mayor Pro Tem Kate Secrest
Staff Present: City Clerk Jessica Matson, City Attorney Isaac Rosen, City Manager Matthew Downing,
Assistant City Manager/Public Works Director
Bill Robeson, Administrative Services Director
Nicole Valentine, Community Development
Director Brian Pedrotti, Planning Manager
Andrew Perez, Chief of Police Michael
Martinez, Recreation Services Director
Sheridan Bohlken, Deputy City Clerk Julie
Hawkins
This meeting was conducted in a hybrid in-person/virtual format. _____________________________________________________________________
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Clerk Matson took roll call.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
2 Item 9.b.
None.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member Guthrie
Move that all ordinances presented at the meeting shall be read by title only and all further readings be waived.
AYES (4): Mayor Ray Russom, Council Member Guthrie, Council Member Maraviglia, and Council Member Loe
ABSENT (1): Mayor Pro Tem Secrest
Passed (4 to 0)
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Declaring April 2025 as National Sexual Assault Violence Awareness Month
Mayor Ray Russom read the Honorary Proclamation Declaring April 2025 as "National Sexual Assault Violence Awareness Month". Shawn Freeman, Lumina Alliance, accepted the Proclamation.
6.b Honorary Proclamation Declaring April 25, 2025 as Arbor Day Mayor Ray Russom read the Honorary Proclamation Declaring April 25, 2025 as "Arbor Day".
Bill Robeson, Assistant City Manager/Director of Public Works, and Sheridan Bohlken, Director of Recreation Services, accepted the Proclamation.
Mayor Ray Russom revisited Item 5. Council concurred to move Item 11.b. before Item 10.a.
6.c City Manager Communications
City Manager Downing provided information regarding the Annual Egg Hunt and Festival on April 19; Closure of Fair Oaks Avenue on April 21-25 for road improvements and to install a traffic circle to support the Traffic Way Bridge Project; detour plans for the Traffic Way Bridge Project; retirement of Chief of Police Michael Martinez; and the appointment of Interim Chief of Police David Culver.
No action was taken on this item.
7. CITY COUNCIL REPORTS
None.
Reports are made during the Second Council Meeting each month.
3 Item 9.b.
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Carol Cranfield; Ethel Landers; and Josh. No further public comments were received. City Manager Downing responded to questions from the public. Council directed staff to respond to members of the public.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the consent agenda for further discussion. There were none.
Council Member Loe and Mayor Ray Russom commented on Item 9.e.
Mayor Ray Russom invited public comment. No public comments were received.
Moved by Council Member Guthrie
Seconded by Council Member Loe
Approve Consent Agenda Items 9.a. through 9.i., with the recommended courses of action.
AYES (4): Council Member Guthrie, Council Member Loe, Council Member Maraviglia, and Mayor Ray Russom
ABSENT (1): Mayor Pro Tem Secrest
Passed (4 to 0)
9.a Cash Disbursement Ratification
Reviewed and ratified the listing of cash disbursements for the period of March 1 through March 15, 2025.
9.b Statement of Investment Deposits for February 2025
Received and filed the report listing investment deposits of the City of Arroyo Grande as of February 28, 2025, as required by Government Code Section 53646(b).
9.c Acceptance of the Annual Comprehensive Financial Report, Single Audit, and Audit Report for the Transportation Development Act Transportation Fund Reports 1) Received and filed the Annual Comprehensive Financial Report (ACFR), Single Audit, and Audit Report for the Transportation Development Act Transportation Fund for the fiscal year ended June 30, 2024; and;
2) Determined that receiving and filing the ACFR, Single Audit and Audit Report for the Transportation Development Act Transportation Fund is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
9.d Approval of Minutes
Approved the minutes of the Regular City Council Meeting of March 25, 2025, as submitted.
4 Item 9.b.
9.e Confirm Direction on a “Buy Local Program”
Confirmed staff’s direction on a “Buy Local Program” administered by the South County Chambers of Commerce to support Village businesses impacted during the Traffic Way Bridge Replacement Project.
9.f Assembly Bill 2561 (City Workforce Vacancies, Recruitment, and Retention Trends) Compliance Procedure
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING PROCEDURES FOR PUBLIC HEARINGS UNDER ASSEMBLY BILL 2561"; and
2) Directed staff to incorporate the procedure into the City Council Handbook.
9.g Public Works Budget Reallocation for Vehicle Replacement; and Resolution Declaring Vehicles as Surplus
1) Carried over $160,000 of unspent FY 2023-24 funds into FY 2024-25 for the replacement of a bucket truck. Authorized the City Manager to approve the purchase of a bucket truck following competitive bidding per the City’s Purchasing Policy;
2) Reallocated $140,000 in FY 2024-25 funds from the purchase of a medium-duty dump truck to the purchase of three light-duty trucks and authorize the purchase of the vehicles from Arroyo Grande Chevrolet for $120,113.72; and
3) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING SPECIFIED EQUIPMENT TO BE SURPLUS AND AUTHORIZING THE SALE OR DISPOSAL THEREOF".
9.h 2024 Street Repair Testing and Inspection Contract Amendment Authorized the City Manager to execute an amendment to the existing special testing and inspection Purchase Order (Purchase Order No. 2025112) with Pavement Engineering, Inc.
9.i Senate Bill 1 Projects for Fiscal Year 2025-26
1) Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SENATE BILL 1";
2) Authorized the Director of Administrative Services to submit the Resolution to the California Transportation Commission (CTC); and
3) Made findings that adopting the Resolution is not a project subject to the California Environmental Quality Act (CEQA) because the adoption in itself has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
10. PUBLIC HEARINGS
10.a Amendments to Title 6 (Animals) of the Arroyo Grande Municipal Code
5 Item 9.b.
This Item was heard out of order.
Chief of Police Martinez presented the Item and responded to questions from Council. City Manager Downing responded to questions from Council.
Mayor Ray Russom opened the public hearing. Speaking from the public were Betty Winholz, and Alexandria Davis. Upon hearing no further public comments, Mayor Ray Russom closed the public hearing.
Council discussion ensued regarding City staff writing a letter to the County of San Luis Obispo recommending a change to the euthanasia timeline.
Mayor Ray Russom addressed public comment and concerns with sending a letter of support to the County.
City Manager Downing commented on the upcoming renewal period for the Animal Services Agreement with the County.
Moved by Council Member Guthrie
Seconded by Council Member Loe
1) Adopt an Ordinance amending Title 6 (Animals) of the Arroyo Grande Municipal Code, titled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, AMENDING TITLE 6 (ANIMALS) OF THE MUNICIPAL CODE TO ADOPT AND INCORPORATE BY REFERENCE SAN LUIS OBISPO COUNTY CODE TITLE 9 (ANIMALS) AND TO RETAIN CERTAIN CITY REQUIREMENTS REGARDING ANIMALS”; and to direct the City Manager to write a letter on behalf of the City Council recommending changing the euthanasia timeline from two days to seven days; and
2) Find that the ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct, or reasonably foreseeable indirect, physical change in the environment (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.).
AYES (3): Council Member Guthrie, Council Member Loe, and Council Member Maraviglia NOES (1): Mayor Ray Russom
ABSENT (1): Mayor Pro Tem Secrest
Passed (3 to 1)
11. BUSINESS ITEMS
11.a Amendments to Titles 2 and 3 of the Arroyo Grande Municipal Code Regarding Bylaws for the City’s Advisory Bodies
This Item was heard out of order.
Community Development Director Pedrotti presented the item.
Mayor Ray Russom invited public comment. Speaking from the public was Shannon Kessler. No further public comments were received.
6 Item 9.b.
Moved by Council Member Maraviglia
Seconded by Council Member Loe
1) Introduce an Ordinance, entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING TITLES 2 AND 3 OF THE ARROYO GRANDE
MUNICIPAL CODE RELATING TO BYLAWS FOR VARIOUS CITY BODIES AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT"; and
2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2); 15061(b)(3)).
AYES (4): Council Member Maraviglia, Council Member Loe, Council Member Guthrie, and Mayor Ray Russom
ABSENT (1): Mayor Pro Tem Secrest
Passed (4 to 0)
11.b Adoption of a Land Use Scenario for the General Plan Update This Item was heard before Item 10a.
Mayor Ray Russom addressed the public in attendance and explained the public comment process.
Community Development Director Pedrotti introduced the item. Michael Gibbons, Minitier Harnish Consultant, presented the item. Mr. Gibbons, Planning Manager Perez, and Director Pedrotti responded to questions from Council.
Mayor Ray Russom invited public comment. Speaking from the public was Shannon Kessler, No Name Provided, Jill Davis-Holmes, Vasik, No Name Provided, No Name Provided, Kimmie Nguyen, Greg Cottrell, Ryan Crandle, Wes Streisdale, Virginia Roof, Carlie Grueber, Adam Sarwutari, Krista Jeffries, Ken Dalebout, Liz Worthen, Betty Winholz, Fred Lewis, Paul Provence, No Name Provided, Mike Harris, and No Name Provided. No further public comments were received.
Council discussion ensued regarding the 2001 General Plan, City's outreach efforts and community engagement for this General Plan Update, opportunities for housing and jobs, open spaces, a specific plan, and infill on Grand Ave.
Planning Manager Perez provided information regarding a density bonus and its application only to multi-family residential and having the consultant investigate environmental impacts more.
Planning Manager Perez also presented data for Scenario 5 and responded to questions from Council.
Further Council discussion ensued regarding the need for housing and that the General Plan lays out possibilities. Council expressed support of a combination of Scenarios 2 and 3.
7 Item 9.b.
Moved by Council Member Maraviglia
Seconded by Council Member Guthrie
1) Adopt the Planning Commission's recommendation of a hybrid of Scenarios 2 and 3, which reads: The recommended scenario emphasizes densification within the existing city boundaries, focusing on infill development of vacant and underutilized land to increase housing and population capacity. This scenario introduces a new Corridor Mixed Use designation that allows higher residential densities in scenario 2. This scenario would also permit the conversion of existing agricultural land within city limits to residential uses and complementary amenities, such as parks and open space. Development within the agriculturally zoned areas would require a specific plan to guide development within the North Fair Oaks and Frederick’s focus areas; and 2) Find that the adoption of a land use scenario is not a project subject to the California Environmental Quality Act (“CEQA”) because adoption has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.).
AYES (4): Council Member Maraviglia, Council Member Guthrie, Council Member Loe, and Mayor Ray Russom
ABSENT (1): Mayor Pro Tem Secrest
Passed (4 to 0)
Mayor Ray Russom called for a brief break at 8:45 p.m. The Council reconvened at 8:54 p.m.
12. COUNCIL COMMUNICATIONS
Council Member Loe thanked staff for providing various remote options for public participation.
13. CLOSED SESSION
City Attorney Rosen announced that the City Council will meet in Closed Session to discuss the following:
CONFERENCE WITH LABOR NEGOTIATORS PER GOVERNMENT CODE SECTION 54957.6 Meet with City-designated negotiators described below. Negotiation will include salary, compensation and benefits:
1. Unrepresented Management Employees
a. City-designated negotiators: Che Johnson, Special Labor Counsel Mayor Ray Russom invited public comment. No public comments were received.
Mayor Ray Russom adjourned to Closed Session at 9:23 p.m.
14. RECONVENE TO OPEN SESSION
The Council returned to Open Session at 10:22 p.m. City Manager Downing announced there was no reportable action.
8 Item 9.b.
15. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the meeting at 10:23 p.m.
_________________________
Caren Ray Russom, Mayor
_________________________
Jessica Matson, City Clerk
Item 9.c.
MEMORANDUM
TO: City Council
FROM: Michael T. Martinez, Chief of Police
BY: Greg Pierce, Police Sergeant
SUBJECT: Second Amendment to the Police Department Firearms Range License Agreement
DATE: April 22, 2025
RECOMMENDATION:
1) Authorize the City Manager to execute the Second Amendment to the License Agreement with HIOJT Ranches to provide for the use of real property for a Police Department Firearms Range, subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney; and 2) Find that entering into the proposed Second Amendment to the License Agreement (the “Second Amendment”), included as Attachment 1 and incorporated herein, is not a project subject to CEQA because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.) Alternatively, the signing of the proposed amendment is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3).).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed Second Amendment extends the License Agreement until June 30, 2030, and provides for an initial annual rent of $5,000, representing an increase of approximately $497.96 from the current annual rent. Subsequent rent increases will remain at the historical rate of 3% annually. All other terms of the Agreement will remain the same. Funding for the proposed use is incorporated into the FY 2025-27 Budget.
BACKGROUND:
In July 1998, the City entered into a License Agreement (the “Agreement”) with Arroyo Ranch Company for a Police Department firearms range. The Agreement has been renewed every five years since 1998. On May 7, 2014, the Arroyo Ranch Company sold the property to HIOJT Ranches, which agreed to assume the Agreement. The current term will expire on June 30, 2025. The proposed Second Amendment will extend the
Item 9.c.
City Council
Second Amendment to the Police Department Firearms Range License Agreement April 22, 2025
Agreement for an additional five years until June 30, 2030, and will increase the license fee by 3% annually.
ANALYSIS OF ISSUES:
The availability of a firearms range within close proximity to the city has been of significant value to the Police Department. It allows for an efficient and effective training and qualification program for the use of firearms and other less lethal means, while the close proximity reduces excessive overtime. Other available facilities necessitate a longer commute, such as the Sheriff’s Office on Kansas Avenue north of Cal Poly or the Diablo Canyon facility located deep within the Diablo Canyon Power Plant grounds. These locations can result in unnecessary overtime and time away from the city. The location of the firearms range allows some activities to be completed on-duty without generating overtime.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Authorize the City Manager or designee to execute the Second Amendment subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney;
2. Do not approve the Second Amendment; or
3. Provide other direction to staff.
ADVANTAGES:
Approval of the Second Amendment will enable the City to provide continuity in the Police Department’s Firearms Training Program at a reduced overtime cost.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
The signing of this Second Amendment is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.) Alternatively, the signing of this amendment is exempt from CEQA on the basis that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061, subd. (b)(3).)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 9.c.
City Council
Second Amendment to the Police Department Firearms Range License Agreement April 22, 2025
ATTACHMENTS:
1. Second Amendment to License Agreement dated April 22, 2025.
2. Amendment to License Agreement, dated July 28, 2020, and License Agreement, dated July 1, 2015.
ATTACHMENT 1
1 SECOND AMENDMENT TO THE LICENSE AGREEMENT
This Second Amendment to the License Agreement is made and entered into this 22nd day of April 2025, by and between the City of Arroyo Grande, a municipal corporation of the State of California ("City"), and HIOJT Ranches, ("Owner"). City and Owner are sometimes referred to herein as a "party," or collectively as the "parties."
RECITALS
WHEREAS, the parties entered into a License Agreement (“Agreement") for the use of a portion of real property (APN: 048-191-01) belonging to Owner as a Police Department firearms range on July 1, 2015, and extended the Agreement through an amendment on July 28th, 2020; and
WHEREAS, the Agreement expires on June 30, 2025; and
WHEREAS the parties wish to extend the Agreement and amend certain terms thereof as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, the parties hereby agree as follows:
1. The Agreement will be extended for an additional five years and will remain in effect until June 30, 2030.
2. In consideration of the use of said real property above described, City agrees to pay Owner annually as follows:
a. $5,000 due August 1, 2025;
b. $5,150 due July 1, 2026;
c. $5,304.50 due July 1, 2027;
d. $5,463.64 due July 1, 2028;
e. $5,627.55 due July 1, 2029.
3. Except as modified herein, all terms and conditions of the Agreement shall remain unchanged.
[Signatures on following page.]
WITNESS THE EXECUTION HEREOF on the day and year first hereinabove written.
SECOND AMENDMENT TO THE LICENSE AGREEMENT
PAGE 2
CITY OF ARROYO GRANDE: HIOJT Ranches:
By: By:
Matthew Downing, City Manager Todd Talley, Manager
ATTEST:
Jessica Matson, City Clerk
APPROVED AS TO FORM:
Isaac Rosen, City Attorney
AMENDMENT TO LICENSE AGREEMENT
This Amendment to License Agreement is made and entered into this 28th day of July, 2020, by and between the City of Arroyo Grande, a municipal corporation of the State of California(" City"), and HIOJT Ranches, (" Owner"). City and Owner are sometimes referred to herein as a " party," or collectively as the " parties."
RECITALS
WHEREAS, the parties entered into a License Agreement(" Agreement") for the use of a portion of real property ( APN: 048- 191- 01) belonging to Owner as a Police Department firearms range on July 1, 2015; and
WHEREAS, the Agreement expired on June 30, 2020; and
WHEREAS the parties wish to revive the Agreement and amend certain terms thereof as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, the parties hereby agree as follows:
1. The Agreement is hereby revived and shall remain in effect until June 30, 2025.
2. In consideration of the use of said real property above described, City agrees to pay Owner annually as follows:
a. $ 4, 000 due August 1, 2020;
b. $ 4, 120 due July 1, 2021;
c. $ 4,243. 60 due July 1, 2022;
d. $ 4,370. 91 due July 1, 2023;
e. $ 4, 502. 04 due July 1, 2024.
3. Except as modified herein, all terms and conditions of the Agreement shall remain unchanged.
Signatures on following page.]
1 ATTACHMENT 2
WITNESS THE EXECUTION HEREOF on the day and year first hereinabove written.
CITY OF ARROYO GRANDE: HIOJT Ranches:
By: By:
Caren Ray Rus gym, Mayor Todd Talley,
ATTEST:
Kelly W- mord, City Clerk
APPRC E STO FORM:
i/
k %-`
Timothy J. Carmel, City Attorney
2
LICENSE AGREEMENT
THIS LICENSE AGREEMENT entered into this 1st day of July 2015 between the City of Arroyo Grande, California, a municipal corporation, hereinafter termed "CITY" and HIOJT Ranches, P. O. Box 360, Arroyo Grande, California hereinafter sometimes termed " OWNER." WHEREAS, City desires to obtain the use of certain hereinafter described real property belonging to Owner for the use of a firearms range for its authorized Police Officers and other authorized personnel, and;
WHEREAS, Owner is willing to permit use of said real property for such purpose subject to certain conditions.
NOW, THEREFORE, it is agreed by and between City and Owner as follows:
1. Owners does herewith give to City a license to use the hereinafter described real property for the purpose of building, maintaining and operating thereon a firearms range which shall be used only when and by personnel duly authorized by City. The parties agree that the license granted herein is irrevocable in nature subject only to termination as set forth in this agreement.
1. The property upon which said firearms range is to be located is described as follows:
An area of approximately 140 feet by 400 feet in size for pistol range purposes which is located in that certain 700 acre portion of Rancho Santa Manuela as shown in the map being Parcel 1 of Assessor' s Parcel # 048- 191- 01 in the County Recorder' s Office of the County of San Luis Obispo. Said_area is located along the south side of the public road now called ' Huasna Road' approximately 4 miles East of the City of Arroyo Grande as shown on the attached map. The actual location of said area has been mutually agreed upon by the parties hereto, and located upon the ground by the placing of stakes.
2. In consideration of the use of said land above described, City agrees to pay Owner annually as follows:
a. $ 3, 250. 00 due July 1, 2015
b. $ 3, 347. 50 due July 1, 2016
c. 3,447. 93 due July 1, 2017
d. $ 3, 551. 36 due July 1, 2018
e. $ 3, 657. 90 due July 1, 2019
1
3. Term
The term of this agreement shall be from July 1, 2015 through June 30, 2020.
4. This agreement may be terminated by either of the parties hereto by the giving to the other party of one hundred eighty (180) days prior written notice.
Upon termination of this Agreement, City shall remove any improvements which it has placed upon the property. Any such improvements shall be removed within the 90 day period. To the fullest extent practicable, City shall further restore the premises to the condition which existed as of the date prior to July 1, 1998. Additionally, the City shall remove any contaminants from the firing range site as required by State or Federal law to the extent such contaminants are the result of City' s use of Owner' s property as a firing range.
5. City represents that it has examined the property and is familiar with the condition thereof. This Agreement is made upon the express condition that Owner is to be free from all liability and claim for damages by reason of any injury to any person or persons, including City, or property of any kind whatsoever while in, upon or in any way connected with the said premises, or the access thereto during the term of this agreement or any extension hereof, or any occupancy hereunder, City hereby covenants and agrees to indemnify and save harmless Owner from all liability, cost, loss and obligations on account of or arising out of any such injuries or losses however occurring. The foregoing shall not apply to any liability, loss, claim, demand, damage or injury either intentionally or negligently caused by Owner or Owner' s guests or invitees. City further agrees to have its policy of public liability and property damage insurance endorsed to name Owner as an additionally named insured to protect Owner against any liability to the City or public incident to the use of or result in from any accident occurring in or about said premises. This policy shall insure the contingent liability of Owner.
6. No improvements shall be placed upon said premises without prior written consent of Owner.
7. Access to the said premises is to be by an existing road extending from the HUASNA Road" approximately 2, 640 feet in length. The parties recognize that City may wish to make some improvements to the roadway for the purpose of better access. Any substantial improvements shall be made only with the prior written consent of Owner.
8. In order to ensure safety and limit potential misuse and/ or damage to the property, the parties agree that the City shall have exclusive use of the described real property for public safety training purposes, as set forth in Section 1 of this Agreement. The 2
parties further agree that the Chief of Police of the City of Arroyo Grande shall have the authority to approve any use of the police pistol range facility by guests, invitees or any other persons. Any such permission to use the facility, must be approved in advance, and may only be authorized by the Chief of Police or his designee. " There is presently a gate at the entrance to the canyon. The gate is to be kept closed and locked, excepting only for actual passage through the gate. It is the intent of the parties that the gate will be kept locked whether or not the range is or is not in actual physical use at any particular time.
IN WITNESS THEREOF, the parties hereto have signed this Agreement the day and year first above written.
CITY OF ARROYO GRANDE HIOJT Ranches
BY Bv:
Ji Hill, Mayor Todd Ta
Its: VAe- l''•-9-ere
Dat . 4i- 23- 2o(5
Date: SAs
Attest:
Kelly` et re, lCity Clerk
Date: ( D - 2 3 2015
As Approvedto form:
Heather Whi am, City Attorney
Date: ( 0- 23 - Z015
3
SUBJECT PROPERTY MAP
TA.' AREA ( ODE HO. 4 El- 19
i
1 " 1100
4....-.
8 C.: .-...) A.
co.
e•/
4?
gto :'''''.,..,,:,
9 1.. ea ..
4,-•-'•''"'' ''''• '.. A.-y.:,•rr:;Y,'-')$ 69606
oat)
o
t
1:••:), : I
a
I‘
t' i
r• V 1$ ‘
111 '
N
tilit$ 040°
1 4. t•• ./. 1. . A. : 1,41 g 4.
341 t; l'...
it
1 CP y %. , 9 : ' I' v q• f 42
x, 0 g...- ...
5 G- S ". k.• 15 re- • Irfs
aoo.
61,0° tol" r'
t
t
A ts 1...),
09. 4.4,4_
49' 0 ' 20\
te-,
v
lo. 0
a. .
5 45. A I.P. 79 7° 10 ' I V 4L' 5
5 fa' • te t .....
et 4Is 4
IF %. I,
a•
S‘ Asp L.
Oh
If: .tPtO 4 e' ' 0 Al.) 4 96 0 ' 4E1
0 5 < el.
01 41. ! . 14
i•
I
I
ds
d•
fre ..
e,
0- 0 i-P)„, .-,
4e r.ad .• "
1 44. 3
e,..„,
5 iter_
L141:
00.,,_ V \
3....
11' ( I A
2 ... \ i
J.
CI
P
C) ti.
T-4-
4. 1
IPS,' .* 1
b • 1. l r..
9,,, -' • '•'''
1 N •
r.. /.
NOTE— ASSESSOR• S BLOCK a. LOT SAN LUIS OBISPO COUNTY NUMBERS SHOW Ili CIRCLES CALIFORNIA Page 49 of 100
r,..
4 r.....___ ,., i. ) / Main Residence
v8 o
Farmstead
Row Crop Land•
X FisiDL ,FA-agG
O
1° '' well i'4/ F, • ' ' f
j
p, 00:' `_
1.•
I! X32 l
J ..; C cJJ%
k
Ro
i=` ;
r
am' % :-. :.
11 ell ° ... v
c '\ _: fir= ". :;: i.,27 7
L .
1 1I\ • ' c ( ( %% .: 1':: ``.'_.` it ! •• 1
G-- lt 1 )\ 4 Spring
3,
01... 1......... 011/. .‘
1? \
y‘
r 11 te ..;; J :.(
3. -7) 8,1
I
i .1,-
i
lei 44
N. VIRGINIA- 1
V .
V - /.
000m. E,
97 j
120 .,; r......,-) L) J fi-I- 'i; 1 sv
Kr-.'
f , i'
k. — es,
n , ..
f- Q .,.:_ _, cam:_
Z. .• - ./__ /•- mot,,, 1 o a a 1/
i
o ,.,. -/ j--:_a'
g 0 ... f
1. y
II .• o• *,--- .._-
t_,•:??.),;‘,, 01 elp2. • V. ..ve/
ili
7;
71. 1 %., 0 . 00h . ' ' 8 . ......
3. , .-.—...... .
Ii - 11%. 11 o V.
Iii
4. N( l'
1 I/ f \.\ ~ \`= asyyy5 wl
4))))/
eif // y .._,). ./.. e. ..(. 1 1,••\/.. r•-••• . Of / Wii. ° • 1_.--..
r
Item 9.d.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director BY: Shane Taylor, Utilities Manager
SUBJECT: Monthly Water Supply and Demand Update
DATE: April 22, 2025
RECOMMENDATION:
Receive and file the Monthly Water Supply and Demand Update.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Approximately two (2) hours of staff time is required to prepare the report.
BACKGROUND:
The City of Arroyo Grande’s water entitlements are calculated on a water year that began April 1, 2024. The current water supply for water year 2024/2025 includes 2,290 Acre Feet (AF) from Lopez Reservoir, the current modeled, safe yield is 357 AF of groundwater from the Santa Maria River Groundwater Basin, with an entitlement of 1,323 AF. An additional 160 AF of groundwater is available from the Pismo formation.
The predicted water use for the 2024/2025 water year was 2,100 AF. The actual use finished at 2,085 AF for water year 2024/2025.
The monthly water use for the City in March 2025 was 147.6 AF. Attachment 3 has been revised to show the comparison of the previous year’s use. April 2023 through March 2024 vs. the current years use of April 2024 through March 2025. The increase is directly related to rainfall totals over the two years.
ANALYSIS OF ISSUES:
The United States Drought Monitor, as of April 10, 2025, shows San Luis Obispo County is abnormally dry. Rainfall for the period of July 1, 2024, through April 10, 2025, is 8.85 inches at the Corporate Yard rain gauge. Lopez Lake is 93.5% as of April 10, 2025.
The deep well index for the first quarter of 2025 was completed on January 22, 2025, and is 10.78 feet above sea level, which is 3.28 feet above the threshold valve. The current
Item 9.d.
City Council
Monthly Water Supply and Demand Update
April 22, 2025
deep well index is 0.73 feet lower than October 2024, and 1.55 feet lower than January 2024.
On January 15, 2025, in response to a preliminary injunction issued by the United States District Court to the County of San Luis Obispo, Lopez Lake downstream releases were increased from 2.0 million gallons per day to 5.1 million gallons per day. The County has prepared an updated projection that reflects the increased release rate. The impact on Lopez Lake storage with this release level is shown in Attachment 2.
The increased release rate does not currently impact on the City’s contract entitlement (how much water the City receives) from Lopez Lake. The month-to-month comparisons at this time show a negligible reduction due to Lopez Lake’s high volume of water; however, as Lopez Lake decreases in volume into the dry season and because of its V shape, the comparisons will become more apparent. The City will continue working with the County to develop a multi-year projection showing how increased downstream releases will likely impact Lopez Lake storage levels.
Attachment 5, titled 2011 to 2024 Actual Storage vs. Predicted Storage model, provides past annual water storage information from 2011 to 2024. The blue “Actual Storage (AF)” line on the graph shows the water storage levels in Lake Lopez over 13 years. The dark orange line shows what water storage levels would have been if the current court-ordered release rates were in effect during this period. The dashed lines denote specific water storage levels like spillway or maximum capacity (49,476 AF) and minimum pool (1,690 AF), or essentially no potable water.
The model shows:
Out of the 13 years, 9 of those years would activate the Low Reservoir Response Plan (LRRP) – below 20,000 AF, which limits water consumption. Approximately 3 years of significant water quality issues. Approximately 2 years of no potable water.
The County has appealed for the preliminary injunction. The City and all other Zone 3 contractors will continue to work with the County to assess and report the impact on our water supply from Lopez Lake until the litigation is resolved.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file the report, or
2. Provide other directions to staff.
ADVANTAGES:
The report provides the City Council and the public with the current and projected water supply and demand conditions.
Item 9.d.
City Council
Monthly Water Supply and Demand Update
April 22, 2025
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Monthly Operations Report for March
2. Lopez Lake Reservoir Storage Projection
3. Previous Year Water Use Comparison
4. Deep Well Index Levels for 1st Quarter
5. 2011 to 2024 Actual Storage vs. Predicted Storage
Item 9.e.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development BY: Andrew Perez, Planning Manager
SUBJECT: General Plan Update Progress Report – April 2025 DATE: April 22, 2025
RECOMMENDATION:
Receive and file a progress report on the Comprehensive General Plan Update.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The financial and personnel impacts associated with this progress report are included in the budget for the Comprehensive General Plan Update.
BACKGROUND:
The most recent progress report was provided for the City Council on March 25, 20251.
That report described the methodology for obtaining public input on the four land use scenarios, including the community workshop, online survey, and meetings with the General Plan Citizen’s Advisory Group.
On April 8, 20252, the City Council adopted a preferred land use scenario for the General Plan Update. The adopted land use scenario will be used to establish the new land use map and assign a land use designation for every parcel within city boundaries. This designation will identify the type, intensity, and general distribution of uses of land for housing, business, industry, open space, education, public facilities, and other categories of public and private uses. The map becomes the general framework and road map to allow the drafting of the various policy elements of the General Plan.
ANALYSIS OF ISSUES:
The adopted land use scenario will increase residential densities across all land use designations and introduce a new land use designation for E. Grand Avenue to encourage revitalization of the corridor. The next phase of the project consists of drafting and
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=14175 2 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=14309
Item 9.e.
City Council
General Plan Update Progress Report – April 2025
April 22, 2025
updating the individual elements. The goals, policies, and implementation strategies will serve as the City’s blueprint for growth and development for the duration of the General Plan.
A minimum of three (3) public engagement events are planned during this phase. An economic development workshop will be held to better understand the existing conditions from the perspective of local small businesses, identify obstacles to their continued operation in the City, discuss opportunities for growth, and define specific policies or programs the City can implement to foster small business development. A pop-up booth at local community events will allow staff to solicit input on the drafting of the Environmental Justice Element, as required by the State. The third planned public engagement will be an open house style community workshop to present the preliminary public review draft of the General Plan. This will be an opportunity for the public to provide comments that will be compiled and provided for the Planning Commission and City Council adoption hearings. All opportunities for public engagement will be publicized through the City’s social media accounts, City website3, and project website4, at a minimum. The new land use map will also enable staff and the consultants to begin circulation and evacuation analysis, which will inform the Safety Element update and environmental analysis for the project.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Receive and file this progress report on the Comprehensive General Plan Update; or
2. Provide other direction to staff.
ADVANTAGES:
Regular updates to the City Council will inform decision-makers and the community on the status of the project.
DISADVANTAGES:
None identified.
ENVIRONMENTAL REVIEW:
No environmental review is required to receive and file this progress report on the General Plan Update because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, Cal.
Code Regs., tit. 14, §§ 15060, subd. (c)(2)-(3), 15378.).
3 https://www.arroyogrande.org/
4 https://planarroyogrande.com/
Item 9.e.
City Council
General Plan Update Progress Report – April 2025
April 22, 2025
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
Item 9.f.
MEMORANDUM
TO: City Council
FROM: Brian Pedrotti, Director of Community Development SUBJECT: Amendments to Titles 2 and 3 of the Arroyo Grande Municipal Code Regarding Bylaws for the City’s Advisory Bodies
DATE: April 22, 2025
RECOMMENDATION:
1) Adopt an Ordinance amending Titles 2 and 3 of the Arroyo Grande Municipal Code relating to the bylaws for various City bodies; and
2) Find that the Ordinance is exempt from the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2); 15061(b)(3)).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
No financial impact is anticipated.
BACKGROUND AND ANALYSIS:
The Ordinance establishes a formal process whereby the bylaws of all advisory bodies must be approved by the City Council. This change will enhance consistency between these bodies and overall City policies, provide greater transparency in the operation of these committees, and allow for Council input on the governance of these important advisory and decision-making bodies.
Pursuant to Government Code sections 36934 and 36937, ordinances are “introduced” by first reading at a City Council meeting, “passed” (i.e., approved) at a later City Council meeting by conducting a second reading, and then take effect 30 days after passage.
At a public hearing on April 8, 20241, the City Council introduced the Ordinance as proposed. The Ordinance amendments are now ready for adoption. The Ordinance amendments will become effective thirty (30) days after adoption.
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=14307
Item 9.f.
City Council
Amendments to Titles 2 and 3 of the Arroyo Grande Municipal Code Regarding Bylaws for the City’s Advisory Bodies
April 22, 2025
ALTERNATIVES:
1. Adopt the Ordinance as proposed;
2. Modify the Ordinance amendments and direct staff to return at a future public hearing to introduce the modified amendments; or
3. Provide other direction to staff.
ADVANTAGES:
A formal process whereby the bylaws of all City bodies are approved by the City Council enhances consistency and greater transparency in the governance of these bodies.
DISADVANTAGES:
None identified.
ENVIRONMENTAL REVIEW:
The Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The code amendments would only establish the approval process for the bylaws of the City’s bodies, which is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, the activity is not subject to CEQA.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Ordinance
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TITLES 2 AND 3 OF THE
ARROYO GRANDE MUNICIPAL CODE RELATING TO
BYLAWS FOR VARIOUS CITY BODIES
WHEREAS, AGMC Section 2.19.060 establishes the rules of adoption of bylaws for the Architectural Review Committee; and
WHEREAS, this ordinance amends AGMC Section 2.19.060 so that the City Council shall adopt the bylaws of the Architectural Review Committee; and WHEREAS, AGMC Chapter 2.18 establishes the rules and procedures for the Planning Commission; and
WHEREAS, this ordinance adds AGMC Section 2.18.110 so that the City Council shall adopt the bylaws of the Planning Commission; and
WHEREAS, AGMC Section 3.28.090 establishes the rules and procedures for the Downtown Parking Advisory Board; and
WHEREAS, this ordinance adds AGMC Section 3.28.090.C so that the City Council shall adopt the bylaws of the Downtown Parking Advisory Board; and WHEREAS, the City Council of the City of Arroyo Grande, at its regularly scheduled public meeting on April 8, 2025 introduced this Ordinance to amend Section 2.19.060, add Section 2.18.110 and add Section 3.28.090.C; and
WHEREAS, on April 8, 2025, the City Council conducted a duly noticed hearing to consider the ordinance, including: (1) the public testimony and agenda reports prepared in connection with the ordinance; and (2) the policy considerations discussed therein; and WHEREAS, all legal prerequisites to the adoption of the ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS:
SECTION 1. Incorporation. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. Environmental. The City Council finds that this ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and 15061(b)(3) because it will not result in a direct or reasonably foreseeable physical change in the environment; and the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing
ORDINANCE NO.
PAGE 2
a significant effect on the environment. The code amendments would only establish the approval process for the bylaws of the City’s advisory bodies, which is not an authorization for any development or construction. Thus, it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, the activity is not subject to CEQA.
SECTION 3. Code Amendment. Section 2.19.060 of Chapter 2.19 of Title 2 of the Arroyo Grande Municipal Code is hereby amended to read in its entirety as follows:
“2.19.060 – Rules
The city council shall adopt bylaws, which shall establish rules, regulations, and procedures to conduct meetings. The bylaws shall include provisions for selection of a chairperson and vice-chairperson.”
SECTION 4. Code Amendment. Section 2.18.110 of Chapter 2.18 of Title 2 of the Arroyo Grande Municipal Code is hereby added to read in its entirety as follows:
“2.18.110 – Bylaws
The city council shall adopt bylaws, which shall establish rules, regulations, and procedures to conduct meetings.”
SECTION 5. Code Amendment. Section 3.28.090 of Chapter 3.28 of Title 3 of the Arroyo Grande Municipal Code is hereby amended to read in its entirety as follows:
“3.28.090 – Downtown Parking Advisory Board
A. For the purpose of advising the council and making recommendations as to how the revenue derived from the additional levy of license taxes imposed by this chapter shall be used within the scope of the purposes set forth in Section 3.28.080, and to have and perform such other powers and duties as the council may determine, there shall be created a downtown parking advisory board consisting of five members to be appointed by the council and to serve at its pleasure and without compensation, such members to be persons who have businesses within the area and pay an additional levy of license taxes as provided for by this chapter. Appointments for the board and the filling of vacancies shall be made in the manner provided by resolution of the council. Vacancies shall be filled for unexpired terms only.
The council may annually approve a budget to include an estimate of the expenditures to be made to carry out the purposes of the area.
B. The members of the downtown parking advisory board shall serve for a term as specified by resolution of the council.
C. The city council shall adopt bylaws governing the membership and operations of the advisory board.”
ORDINANCE NO.
PAGE 3
SECTION 6. Publication. A summary of this ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five days prior to the City Council meeting at which the proposed ordinance is to be adopted. A certified copy of the full text of the proposed ordinance shall be posted in the office of the City Clerk. Within 15 days after adoption of the ordinance, the summary with the names of those City Council members voting for and against the ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted ordinance.
SECTION 7. Effective Date. This ordinance shall become effective 30 days after adoption.
SECTION 8. Severability. Should any provision of this ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this ordinance or the application of this ordinance to any other person or circumstance, and, to that end, the provisions hereof are severable.
The City Council declares that it would have adopted all the provisions of this ordinance that remain valid if any provisions of this ordinance are declared invalid.
SECTION 9. Records. The documents and materials associated with this ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at 300 E. Branch Street, Arroyo Grande, CA 93420. The City Clerk is the custodian of the record of proceedings.
On motion by Council Member ______, seconded by Council Member _______, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this ____ day of _______, 2025
ORDINANCE NO.
PAGE 4
___________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
___________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
___________________________________
ISAAC ROSEN, CITY ATTORNEY
Item 10.a.
MEMORANDUM
TO: City Council
FROM: Ashley Garcia, Human Resources Officer
SUBJECT: City Workforce Vacancies, Recruitment and Retention Trends Presentation (Assembly Bill 2561)
DATE: April 22, 2025
RECOMMENDATION:
1) Conduct a public hearing regarding and receive and file the City of Arroyo Grande Workforce Vacancies, Recruitment, and Retention Trends presentation for the year ending December 31, 2024, to comply with Assembly Bill 2561; and 2) Find that the presentation about workforce vacancies, recruitment and retention trends is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060 (c)(2) and (3), 15378.) IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The only cost associated with implementation of Assembly Bill 2561 (AB 2561) is the staff time associated with developing the report and presentation and interfacing with the bargaining units regarding presentations. Although AB 2561 created local mandates, it specifically precludes any reimbursement from the State for costs mandated by this act.
BACKGROUND:
Governor Newsom's signing of AB 2561 on September 22, 2024, introduced new annual requirements for public agencies to address and publicly report on staffing vacancies and recruitment and retention efforts. As part of this law, public agencies must also highlight hiring challenges and potential policy obstacles. If vacancy rates in a bargaining unit exceed 20%, agencies must provide further details on job openings, applicant numbers, hiring timelines, and strategies for improving compensation and working conditions.
Additionally, employee organizations are given the opportunity to present their perspectives during these public hearings. This report outlines the City’s workforce composition, vacancies, and strategies to attract and retain employees. While recruitment and hiring remain top priorities, the City also focuses on long-term retention through employee recognition, internal promotion opportunities, and workplace improvements
Item 10.a.
City Council
City Workforce Vacancies, Recruitment and Retention Trends Presentation (Assembly Bill 2561)
April 22, 2025
such as alternative work schedules and professional development. All data collected is from the 2024 calendar year.
At its April 8, 20251, meeting, the City Council adopted a Resolution adopting procedures for public hearings under Assembly Bill 2561 and directed staff to incorporate the procedure into the City Council Handbook.
ANALYSIS OF ISSUES:
There are four (4) bargaining groups (two represented and two unrepresented) at the City of Arroyo Grande, consisting of 86 authorized regular full-time equivalent (FTE) positions.
For the purposes of vacancy tracking, staff excluded interns from the FTE count due to the transitory nature of the roles. To distinguish from the Personnel Summary included in the budget, the five members of City Council and contract City Attorney are also not included in the total position count for vacancy tracking.
City staff also support the Human Resources function of Five Cities Fire Authority (FCFA); however, their agency-specific vacancy report will be presented separately to the FCFA Board of Directors on April 29, 2025.
Table 1: Count of Regular Full- and Part-Time Positions by Bargaining Group as of December 31, 2024
City of Arroyo Grande Bargaining Group Position Count
Service Employees International Union (SEIU) 29
Police Officers’ Association (POA) 27
Unrepresented Management Group 24
Unrepresented Part-time Employees1 6
Total 86
1 Interns are excluded from this part-time position count to track vacancies, due to the transitory nature of the roles.
Vacancies, Recruitment, Retention
Vacancies
Position vacancies are created for a few reasons, including when newly budgeted positions are approved, following internal movement such as a promotion or transfer, or when an employee leaves the organization due to retirement, voluntary resignation, or involuntary termination. When vacancies occur, it is a high priority for the Human Resources team and the City’s hiring managers to fill vacant positions to ensure continuity of services, maintain operational efficiency, minimize the need for overtime, and minimize disruptions to departmental functions.
1 https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=8e22fe14-5950-4a1e-96a9- f5e78b7b10e5&lang=English&Agenda=Agenda&Item=48&Tab=attachments
Item 10.a.
City Council
City Workforce Vacancies, Recruitment and Retention Trends Presentation (Assembly Bill 2561)
April 22, 2025
Timely recruitment and hiring efforts help the City sustain its workforce, meet community needs, and uphold service standards while also providing opportunities for internal growth and external talent acquisition. Although AB 2561 now requires staff to present annually on the status of vacancies and efforts to recruit and retain staff, it has always been a priority for departments to fill vacancies as soon as reasonably possible. Throughout the 2024 calendar year, the City’s average vacancy rate across all bargaining units was 6.1%.
The vacancy rate is calculated monthly as the quantity of vacancies divided by the quantity of positions. As of December 31, 2024, the vacancy rate for each bargaining group was below 20%:
Table 2: Vacancy Rates by Bargaining Group as of December 31, 2024 City of Arroyo Grande Bargaining Group Vacancy Rate
Service Employees International Union (SEIU) 6.9%
Police Officers’ Association (POA) 3.7%
Unrepresented Management Group 12.5%
Unrepresented Part-time Employees 0%
Citywide 7%
Vacancies created in 2024 stem from a combination of factors, including resignations for employment opportunities elsewhere, retirements, unsuccessful completion of probationary period, and other personal reasons. In calendar year 2024, there was one retirement in the Unrepresented Management group and one retirement in the Police Officers’ Association bargaining group. Retirement is typically planned and predictable and is considered natural turnover which is excluded from avoidable turnover and retention metrics.
Recruitment and Retention
The Human Resources team recognizes recruitment is about identifying, attracting, and hiring the right people, and retention is about keeping employees engaged, satisfied, and committed to the organization long-term. Both are critical for the success of the organization, especially in today’s competitive job market.
In calendar year 2024, the City successfully filled 14 vacancies. The average amount of time to fill a regular vacant position was 117 days for external recruitment and 76 days to fill internally via promotion. The City received 220 job applications in 2024.
While the City’s average vacancy rate during 2024 was 6%, hiring for certain regular positions remains a challenge. Contributing factors include the rising demand for talent in specific sectors, such as civil engineers and police officers, the high cost-of-living in the South San Luis Obispo County area, and its geographical distance from a major metropolitan center, which can limit the applicant pool.
Item 10.a.
City Council
City Workforce Vacancies, Recruitment and Retention Trends Presentation (Assembly Bill 2561)
April 22, 2025
To assist in recruitment and retention efforts specific to the Police Department, the City Council approved the Lateral Police Officer Recruiting Incentive Program in 2019. While these incentives come with a cost, the benefits of filled positions far outweigh the minimal expense. In 2024, the Police Department successfully hired 2 lateral Police Officers as a result of the incentive program.
To reduce the time to hire and attract qualified applicants, staff is exploring recruitment process enhancements such as developing targeted marketing flyers, expanded use of social media to promote jobs available, and outreach to specific professional associations and local schools and colleges to attract candidates specifically interested in local government career opportunities.
Filing vacancies and recruiting top talent are critical to delivering core services to the community and carrying out Council’s priorities, but retaining that talent is equally essential for sustaining long-term success and minimizing future vacancies. While the City has excelled in employee retention, internal workforce trends are shifting. Employees with less than five (5) years of tenure with the City are leaving more frequently. For example, in calendar year 2024, 60% of all City resignations stemmed from employees with less than five (5) years of City service. Exit interviews from these employees and national trends indicate that employees are increasingly prioritizing flexibility, remote work, opportunities for advancement and other evolving workplace values.
For the calendar year 2024, the City’s retention rate was 88%, reflecting a strong ability to retain employees. The retention rate is calculated as the quantity of employees at the beginning of the calendar year, divided by the quantity of those employees who remained with the organization through the end of calendar year. The average tenure for City employees is 8.6 years, demonstrating a stable workforce.
To meet the changing desires of employees, the City incorporates several retention strategies including offering alternative 9/80 work schedules, and hybrid telework options to help employees balance work and personal life. Employees are encouraged to use their paid-time off to rest and recharge, reducing burnout and supporting a healthy worklife balance. Second, the City has invested in professional development and training programs to help prepare employees for career advancement as well as enhance employee engagement. Employees are also recognized formally through an employee recognition committee. This ultimately leads to higher retention rates, as employees feel more valued, aligned with their roles, and connected to the City’s mission.
In closing, the City has made significant strides in addressing vacancies and recruitment, and retention is a crucial element for continued focus. By investing in employee engagement, wellness, professional development, recognition, and open communication, the City can continue to foster an environment where talent not only thrives but stays long-term.
Item 10.a.
City Council
City Workforce Vacancies, Recruitment and Retention Trends Presentation (Assembly Bill 2561)
April 22, 2025
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Conduct a public hearing; and receive and file the City of Arroyo Grande Workforce Vacancies, Recruitment, and Retention Trends presentation for the year ending December 31, 2024 to comply with AB 2561;
2. Direct staff to present the status of vacancies and recruitment and retention efforts during a public hearing more than once per fiscal year. The law only requires such reporting on an annual basis before a budget is adopted, and providing updates more frequently does not allow for collection of sufficient data to present accurate and appropriately representative reporting; or
3. Provide other direction to staff.
ADVANTAGES:
The recommended action complies with the requirements of AB 2561.
DISADVANTAGES:
None.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENT:
1. City of Arroyo Grande Workforce Vacancies, Recruitment, and Retention Trends presentation
Workforce Vacancies, Recruitment
and Retention Trends (AB 2561)
City of Arroyo Grande
April 22, 2025
ATTACHMENT 1
Agenda
2 City-wide
Workforce
Information
Vacancy
Information
Recruitment
Information
Hiring Issues Retention
Information
City-wide
Workforce
86 Total Budgeted/Authorized Full-Time Positions
provide the following services to the public:
• Community Development
• Recreation Services
• Police Services
• Public Works
• City Administration
• Administrative Services
• Human Resources
• Legislative & Information Services
2024 Calendar Year Vacancies
4 Calendar Year 2024 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec # of Vacancies Created 2 1 0 2 3 2 3 1 0 1 3 2
# of Vacancies Filled 0 0 0 0 2 2 1 1 3 1 3 1
# of Remaining Vacancies 2 3 3 5 6 6 8 8 5 5 5 6
# of Budgeted FTEs 85 85 85 85 85 85 86 86 86 86 86 86
% of Vacancies 2.4% 3.5% 3.5% 5.9% 7.1% 7.1% 9.3% 9.3% 5.8% 5.8% 5.8% 7.0% • Average % of Vacancies at the End of Each Month: 6%
• Highest % of Vacancies at the End of a Month: 9.3%
• Lowest % of Vacancies at the End of a Month: 2.4%
Vacancies by
Unit
5 City of Arroyo Grande Bargaining Group Number of
Vacancies
Budgeted
FTEs
Vacancy
Rate
Service Employees International Union (SEIU) 2 29 6.9%
Police Officers’Association (POA) 1 27 3.7%
Unrepresented Management Group 3 24 12.5%
Unrepresented Part-time Employees 0 6 0.0%
Citywide Total 6 86 7.0%
Vacancy Rates by Bargaining Group as of December 31, 2024
Recruitment
Statistics
6 Recruitment Type Number of
Vacancies
Average
Time to Fill
New Internal/External Recruitment 11 117 days
Internal Promotional Recruitment 3 76 days
Citywide Total 14
Calendar Year 2024 Vacancies Filled
Hiring
Issues
• The City identified the following potential obstacles leading to a limited applicant pool:
• Rising demand for talent in certain sectors
(Engineering, Law Enforcement)
• High Cost of Living in SLO County
• Geographical distance from a major
metropolitan center
• To address these obstacles, the City will:
• Continue to highlight the Lateral Police Officer
Hiring Incentive Program
• Promote jobs available through targeted outreach
Retention
Statistics
Annual Staffing Turnover Rate: 12%
8 Reasons for Vacancies Created Number of
Vacancies
Newly Budgeted Positions/Staffing Growth 3
(2 FTE)
Internal Promotional Opportunity 4
Retirement 1
Voluntary Separation 10
Citywide Total 20
2024 Vacancy Reasons
SEIU Presentation
?
Questions & DIscussiOn
10 Page 82 of 100
Summary of Vacancy Report
11 Next
Steps
• Continue to keep
vacancy rate low
by reducing time
to fill
• Pursue new
strategies to
attract talent for
difficult to fill
positions
• Invest in
employee
development
and engagement
Addressing
Vacancies
Recruitment
Challenges
Focus on
Retention
Public Comment
Item 11.a.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works BY: Shannon Sweeney, City Engineer
SUBJECT: Review the Plan for Pavement Management
DATE: April 22, 2025
RECOMMENDATION:
Review and provide direction on the City’s plan for pavement management.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Prior to the passage of the Measure E-24 Sales Tax, approximately $1.25 million per year of funding was available for pavement maintenance. Through efforts to support the City Council’s decision to place Measure E-24 on the 2024 General Municipal Election, the community ranked investments in City infrastructure, such as street repairs and sidewalk improvements, as well as public safety, as top priorities for the use of Measure E-24 funds. Measure E-24, increases the City’s sales tax by 1%, generating approximately $6 million annually for critical City services, infrastructure improvements, and community programs.
In response to the City Council’s establishment and prioritization of street repairs and sidewalk improvements as one of the key goals for the upcoming Fiscal Year 2025-27 Budget, staff developed a plan that addresses pavement maintenance for all streets throughout the City over the next 13 years (Attachment 1). Staff recommend that this plan be used for annual pavement management scheduling and budgeting purposes for the 10-Year Capital Improvement Program (CIP) Budget and future budgets. This funding is projected to address pavement maintenance for nearly all public streets, excepting Harden Street and parts of Coach Road and Branch Mill Road. Annual costs over thirteen years are estimated at $5.0 million to $5.5 million per year, except for FY 2025-26, which is estimated to cost 6.45 million. Carryover can be used to address the higher cost for that fiscal period.
Item 11.a.
City Council
Review the Plan for Pavement Management
April 22, 2025
BACKGROUND:
On April 26, 20221, City Council approved the 2022 Pavement Management Program Update (PMP Update). Figure 1 from that PMP Update shows the impact on the pavement condition index (PCI, on a scale of 0-100, with zero representing completely deteriorated pavement and 100 representing new pavement) based on different funding scenarios. Based on that analysis, existing funding was insufficient for the City to achieve its goal of a Citywide average PCI of 70 or even to maintain its existing PCI of 56.
Figure 1: PMP Update PCI
This inability to adequately maintain City streets and avoid significant deferred maintenance costs was one of the primary factors in the placement of the Measure E-24 sales tax on the ballot and its successful passage in November 2024.
Figure 2 shows the City’s historical pavement expenditure per year from FY 2018-19 to the current year and its impact on PCI. Higher funding in the last two fiscal years was due to the Council’s commitment to utilizing available fund balances for pavement maintenance.
1https://pub-arroyogrande.escribemeetings.com/Meeting.aspx?Id=fff2463d-5520-4d8a-8497- dbca35bc3e13&Agenda=Agenda&lang=English&Item=39&Tab=attachments
Item 11.a.
City Council
Review the Plan for Pavement Management
April 22, 2025
Figure 2: Historical Funding and PCI Impacts
ANALYSIS OF ISSUES:
The City is responsible for maintaining approximately 68 miles of pavement throughout the City. The City has a goal of a Citywide average PCI of 70. Prior to the passage of Measure E-24, insufficient funding was available to develop a comprehensive plan for maintaining all City streets in a timeframe of less than 20 years or to meet its PCI goal.
However, upon passage of Measure E-24, staff began to develop a draft plan that utilizes the projected increased funding from Measure E-24.
The City utilizes a commonly used and nationally recognized pavement management software called Streetsaver® to manage its pavement maintenance and to develop funding scenarios such as those shown in Figure 1. Streetsaver® is a powerful tool that has formed the basis of the City’s pavement management since 2016. However, an indepth review of its data revealed some of Streetsaver®’s limitations. These limitations include;
Item 11.a.
City Council
Review the Plan for Pavement Management
April 22, 2025
The unit costs used for the calculations are conservative and assume the most expensive treatment will be used;
PCI’s are based on surface visual inspections and may not represent the actual structural needs of the pavement. Actual treatment needed is best determined by deflection testing, which is expensive and whose results are only valid for two to three years;
Streetsaver®’s algorithm degrades the PCI based on a deterioration curve developed from data collected in California’s Bay Area, resulting in projected PCIs that may not be 100% accurate for Arroyo Grande’s location, climate, rainfall, etc.; StreetSaver® does not factor in the exact number of needed curb ramp replacements when running cost scenarios and assumes more curb ramp replacements than needed. Staff evaluated all 980 corners with existing or needed curb ramps throughout the City. Only 315 of those corners need a new or replacement ramp.
Despite these limitations, Streetsaver® remains the best mechanism for calculating the City’s average PCI.
Plan Development
454 street sections are identified in the City’s Streetsaver® database. To manage that volume of data and develop a plan that can be summarized on one sheet of paper, several assumptions were made.
2024 Dollars
The plan assumes all costs are in 2024 dollars. It assumes that the increase in pavement management costs each year will be the same as the increase in sales tax revenue. The yearly increase in sales tax revenue is adjusted by the annual change in consumer price index (CPI). Therefore, the annual cost for pavement management should be multiplied by the CPI for budgeting in future years.
Visual PCI
Visual PCI predicts pavement treatment, but the predictive value is limited. Only deflection testing—involving actual physical measurement of the pavement—properly identifies appropriate treatment. Recent projects indicate that the visual PCI data in Streetsaver® tends to be conservative and is an adequate tool for long-term pavement maintenance planning.
Cost Efficiency
Mechanisms for developing cost-efficient projects include limiting the project to a minimum of treatment types (reduces multiple equipment mobilizations and subcontractors) and focusing on contiguous areas (streamlines traffic control and stormwater management). To accomplish this, Staff groups City streets by neighborhood, and structures similar PCI and projects so that all streets in each year are assumed to need the same treatment. A potential cost efficiency approach that the Council directed
Item 11.a.
City Council
Review the Plan for Pavement Management
April 22, 2025
staff to evaluate was working with neighboring cities to identify street repair projects in which multiple cities could participate. The grouping of streets projects could provide an economy of scale that would reduce costs due to the larger number and area of streets that a contractor would address. Because the asphalt treatment types did not match for this year’s PMP, Grover Beach’s microplaining and full-depth reclamation versus Arroyo Grande’s overlays, the economy of scale approach did not work. Staff will continue to work with neighboring agencies to identify efficiencies.
Costs
Staff has taken actions to achieve the Council’s street repairs goals at a lower cost than what the original software-based estimates predicted through value engineering. For example, for the most recent two years, staff have structured pavement projects to maximize cost efficiency by limiting the types of treatments performed and by focusing work in contiguous areas such as neighborhoods. This strategy minimizes mobilization costs during construction and allows contractors to apply discounted pricing resulting from larger volumes of similar work. This approach proved to be successful for the 2024 Street Repairs Project, that had an engineer’s estimate was $4.6 million but had an actual project cost of $4.0 million.
The 2022 PMP Update indicated that the City would need to spend an average of $6.3 million per year to maintain a PCI of 56, or an average of $8 million per year to increase PCI by five points over ten years. The City has spent an average of $3.6 million a year over the last four years and has achieved a current PCI of 57, up from a low of 53 in 2024 (Figure 2). This indicates that the City can maintain its current PCI for less than the $6.3 million per year originally estimated.
FY 2025-26 Budget
Attachment 1 shows a FY 2025-26 cost of $6,450,985. Recommended funding is as follows:
Table 1: Recommended FY 2025-26 Funding
Fund Amount
Pavement Management (E-24) $3,577,640
Halcyon Complete Streets $1,875,000
CDBG $80,866
SB1 $481,000
Carryover $440,000
Total $6,454,506
Sidewalk Improvements
Sidewalk improvement is another identified infrastructure priority. Curb ramp installation and replacement as required by law are included in pavement maintenance; however, other sidewalk installations and repairs are a separate project. Staff are currently identifying and geographically noting the location of sidewalk issues. Staff will recommend
Item 11.a.
City Council
Review the Plan for Pavement Management
April 22, 2025
a placeholder of $500,000 annually for the 10-Year CIP Budget to address sidewalk repairs such as sidewalk gaps and displacements, and will fine tune this figure once this assessment is completed and a plan is developed.
NEXT STEPS:
If this plan is acceptable, City staff will take the following next steps:
Present the 10-Year CIP Budget to the City Council on May 13, 2025 Schedule deflection testing for the streets recommended for maintenance in the upcoming budget;
Begin design on recommended maintenance for the upcoming year based on the results of deflection testing;
Schedule for a third-party update to the City’s Pavement Management Plan in FY 2026-27, to reevaluate pavement deterioration and realign curb ramp costs so that Streetsaver® provides results that are more in line with City conditions; and Complete sidewalk assessment.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Review and provide direction on the City’s plan for pavement management;
2. Do not support staff’s plan for pavement management; or
3. Provide other direction to staff.
ADVANTAGES:
Implementing this plan for pavement management provides a mechanism for increasing the City’s ability to achieve the goal of a PCI of 70 and provides a plan for pavement maintenance for all streets throughout the City in the next 13 years.
DISADVANTAGES:
Because this plan addresses a 13-year timeframe, it makes assumptions about pavement conditions that may not fully reflect the maintenance needed. Only deflection testing truly identifies appropriate treatment and therefore cost. However, deflection testing is expensive and only relevant for two to three years and should be utilized only for those sections of pavement slated for near-term maintenance. Therefore, visual PCI continues to be the best tool for long-term planning. To date, visual PCI has been conservative, resulting in less maintenance cost than expected, so this plan is expected to be achievable.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301 covering the repair and maintenance of existing streets, sidewalks, gutters, and similar facilities.
Item 11.a.
City Council
Review the Plan for Pavement Management
April 22, 2025
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. 13-year Plan for Pavement Management
ATTACHMENT 1